Loading...
HomeMy WebLinkAbout2013 03 06AMENDED NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, MARCH 6, 2013 AT 5:00 p.m. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: February 28, 2013 Manuel Lozano Mayor AFFIDAVIT OF POSTING I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on February 28, 2013. Alejandra Avila City Clerk *Item #4 added on the Special Meeting Agenda on March 5, 2013 at 4:30 pm. AMENDED AGENDA CITY COUNCIL SPECIAL MEETING Please note time and meeting March 6, 2013 location 5:00 p.m. CITY HALL — 3rd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 BALDWI N P - A- R- K Manuel Lozano - Mayor Monica Garcia - Mayor Pro Tern Marlen Garcia - Councilmember Ricardo Pacheco - Councilmember Susan Rubio - Councilmember QNFBTF!UVSO!PGG!DFMM!QI POFT!BOE!QBHFST!X I JNF!N FFUJOH!JT!JO!QSPDFTT! QPS! GBV APS! EF! BQBHBS! TVT! UFNFGP OPT! DFWIVBSFT !Z!CFFQFST!EVSBOUF!NB!KVOUB! PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish- speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. CITY COUNCIL AMENED - SPECIAL MEETING — 5:00 P.M. CALL TO ORDER ROLL CALL: Council Members: Marlen Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en alg(in asunto a menos que sea incluido en la agenda, o a menos que exista alg(Ina emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] STUDY SESSION 1. REVIEW REVENUES AND EXPLORE WAYS TO IMPROVE THE ECONOMIC VITALITY OF THE CITY. RECESS TO CLOSED SESSION 2. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6) Agency Negotiators: Vijay Singhal, Chief Executive Officer and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees; Confidential Management and the Baldwin Park Police Officer's Association; Un- represented employees; and part - time employees. 3. PUBLIC EMPLOYEE APPOINTMENT (GC §54957) Finance Director 4. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (GC §54956.9 (d)(1)) BPPA v. Baldwin Park et al, Case No. CV13- 01534, Adams et al. v. Baldwin Park et al, Case No. CV12 -00512 and BPPA v. City of Baldwin Park, Case No. BS 140802 RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on February 28, 2013. elan rOvi City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or e -mail rcaballeroQbaldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE Il) AGENDA BALDWIN PARK CITY COUNCIL REGULAR MEETING March 6, 2013 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 AL Manuel Lozano Monica Garcia Marlen Garcia Ricardo Pacheco Susan Rubio Mayor Mayor Pro Tern Council Member Council Member Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APA GAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jursdiccion. Si usted desea la oportunidad de dirigirse al.Concilio o alguna de sus Agencias, podrb hacerlo durante el per %do de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un inffirprete pars su con veniencia. Any written public record relating to are agenda item fear art opera sessiOn of a regular meeting of the City Cajincil that is distributed to the City Council less than 72 hours prior to that meeting will be available for public inspection at City gall in the City Clerks office at 14403 E. Pacific Avenue, 3rd Ffoor during normal basiness troop, (Monday - Thursday. 7 :30 a. m, - 6 :00 p.rn) CITY COUNCIL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Marlen Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano ANNOUNCEMENTS This is to announce, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Community Development Commission, Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $75 for attending the CDC meeting, $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. (NO STIPEND 1S PAID IF MEETING IS CANCELLED) PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Recognition to Sierra Vista High School Wrestling Team for a Great Season. PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos serf el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome accibn en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algima emergenci o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaracibnes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobiemo §54954.2] City Council Agenda — March 6, 2013 Page 2 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Counciimember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands. 2. CLAIM REJECTION Staff recommends City Council reject the claim of Jose Rodriguez and direct staff to send the appropriate notice of rejection to claimant. 3. CONSULTANT SERVICES AGREEMENT: SUSTAINABLE COMMUNITIES GRANT - GRANT MANAGEMENT AND ADMINISTRATIVE SERVICES Staff recommends that the City Council approve the Consultant Services Agreement with Evan Brooks Associates to do grant management and administration for the Sustainable Communities Grand and appropriate $31,250.00 to Account 235.40.440.51100.00000.2 (Consultant Services) for fiscal year 2012 -2013 and $93,750.00 for fiscal year 2013 -2014, consistent with the overall project timeline. 4. REQUEST RESOLUTION AUTHORIZING REWARD PAYMENT TO WITNESS ON CONVICTION OF VANDALISM SUSPECT Staff recommends: 1) the City Council adopt Resolution No. 2013 -005 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING THE PAYMENT OF A REWARD FOR INFORMATION WHICH LED TO THE ARREST AND CONVICTION OF INDIVIDUALS INVOLVED IN THE VANDALISM OF CITY PROPERTY." 2) Direct the Chief Executive Officer, or his designee, to process payment of the reward to Mr. Victor Manuel Salaiza. 3) Direct the City Attorney to pursue collection from the convicted juvenile's parents of the amount awarded to Mr. Salaiza and authorize staff to pursue collection through small claims court, if necessary. 5. AUTHORIZE CONTRACT CHANGE ORDERS TOTALING $101,024 FOR THE CITY OF BALDWIN PARK TRANSIT CENTER PROJECT Staff recommends that the City Council approve contract change orders with PLC Construction Services Inc. at a cost of $101,024. 6. AUTHORIZE AMENDMENT OF THE TRANSIT CENTER CONSTRUCTION MANAGEMENT CONTRACT Staff recommends that the City Council authorize a contract amendment increasing Del Terra's construction management contract by $30,000. City Council Agenda — March 6, 2013 Page 3 7. AMEND CONSULTANT AGREEMENT FOR THE DESIGN OF TRAFFIC IMPROVEMENTS FOR MAINE AND PACIFIC AND AUTHORIZATION TO SOLICIT CONSTRUCTION BIDS Staff recommends that the City Council: 1) Authorize the Chief Executive Officer to execute an amendment to the consultant agreement with EBA, for the preparation of plans and specifications for traffic improvements to Maine and Pacific, and for the preparation of .E -76 documents packages for Federal approval, for a total amount not to exceed $49,800; and 2) Authorize the Director of Public Works to advertise the completed plans for construction bids. 8. RATIFY AGREEMENT FOR ATTORNEY SERVICES It is recommended that the City Council ratify the attached attorney representation agreement and add the firm of Atkinson, Andelson, Loya, Ruud & Romo to the City's panel of legal firms. 9. CITY OF BALDWIN PARK'S COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDING JUNE 30, 2012 It is recommended that the City Council receive and file the City of Baldwin Park's Comprehensive Annual Financial Report for the fiscal year ended June 30, 2012, SET MATTERS - PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard). If in the future you wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk and/or City Council at or prior to the public hearing. 10. PUBLIC HEARING REGARDING THE FISCAL YEAR 2013 -2014 ANNUAL ACTION PLAN AND CITIZEN PARTICIPATION PLAN Staff recommends that the City Council conduct the public hearing and following the public hearing approve the allocations for the FY 2012 -2013 CDBG public service programs by selecting one of the following options: Option 1 — Approve the Joint Commission's recommendations for funding; or • Option .2 — Revise allocations as the City Council deems appropriate. REPORTS OF OFFICERS 11. INTRODUCTION OF ORDINANCE 1357: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 53.11 OF THE BALDWIN PARK MUNICIPAL CODE PERTAINING TO CONSTRUCTION AND DEMOLITION MATERIALS MANAGEMENT, DIVERSION DEPOSITS." It is recommended the City Council introduce the attached ordinance by reading its title only and waive further reading. City Council Agenda — March 6, 2013 Page 4 CITY COUNCIL 1 CITY CLERK 1 CITY TREASURER 1 STAFF REQUESTS & COMMUNICATIONS Request by Mayor Manuel Lozano for discussion & direction to staff on the following: • Process necessary code amendments to allow conversion of an Alan Co. static sign to a digital sign. ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 28th day of February 2013. Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2°d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e-mail at rcaballero @baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda — March 6, 2013 Page) CITY COUNCIL AGENDA CITY OF BALD'WIN PARK STAFF REPORT MAR 0 6 WDwIN ITEM NO. TO: Honorable Mayor and Members of the City Coun FROM: Rose Tam, Assistant Accounting Manager DATE: March 06, 2013 SUBJECT: Warrants and Demands PURPOSE: The purpose of this report is for the City Council to ratify the payment of Warrants and Demands against the City of Baldwin Park. BACKGROUND AND DISCUSSION: The attached Claims and Demands report format meets the required information in accordance with the Government Code. Staff reviews requests for expenditures for budgetary approval and for authorization from the department head or its designee. The report provides information on payments released since the previous City Council meeting; the following is a summary of the payments released: 1. The payroll of the City of Baldwin Park consisting of check numbers 195248 — 195271. Additionally, Automatic Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control numbers 226992 — 227233 for the period of January 20, 2013 through February 02, 2013 inclusive; these are presented and hereby ratified, in the amount of $353,833.78. 2. General Warrants, including check numbers 194178 to194307 inclusive, in the total amount of $1,062,721.86 constituting claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or designee does hereby certify to the accuracy of the demands hereinafter referred to and to the availability of funds for payment thereof. RECOMMENDATION: Staff recommends City Council ratify the attached Warrants and Demands. d ra' pa ae01 W �Y�RH �,1 y if R k i i i i k f 8 6 6 I / a Fi R 1}F¢S�'�F7Pi E F k } i F E 3 � l 3 E i i i �i k I w E t Y 3 w 3 i 3 i r 1 w 3 / f qY r I r R A S 44% 1 1 i f i ri r8 3 A -4 ro fv (b ow f% "'N N An a f, 0 0 4q O ft M 1'i 3 1 f4 1 M Y " S w4 R wi $ 42, 'V4 C7p -v 1 AZ It $ ok'a 0 'I`1 0 Q #il 0 a 614 EQI Ci 0 l RBI 5't It. $ si 0 [q C4 0 co F R -# 1 Y E E l A t 1 i 1} 3 1 41#8+414 �s u86�pp1�$4s�$�{� #es�$$'.u3 $35 dDi?RGR a. !?000004.' iyA$$f ?0S1w$'O 0000 w m ir} +Y$.4$�l'iAA�, 4012,010001D $$i46$Cwto a 0 Ti Nil. 3!3 ¢� 3'I zi r9 r$ A'i Nei A'�I Ni s� i+3 $ � }°4'rT ERw SS9 +,'A {�? 9P, 3f3 r'3 t*9 Yn k 113 UB kl! 81Y IFp 4 S 1 s f4 S ail l 843 Sip 117 411 e!w us Sit 48 4�i i 113 a0a Np a t w a n e I 1 r 1 4 3 s W/ 1 4 3 8 1 9 0 8 1 4 1 w86"F rk #$s��31�a t4s FY e��3�d�i.�t�'S i?EkO Y� nlp Itw � as4 ' stl v/ anti � Irp aaa li3 3kf am alt 3ak 4� IIi � Ip 'rl! 3A: 1C3 � up rrl mi 17a S1 BP4 tt4 is pop II wiw 0 it lx 436 dka I1 1 F wI 1@ §E3 I /1 4 144 SI A mf s�4 t 9 8 9! 1 1 k ¢�/@ 1 1# 8 a k} E Y S ppf� l€ 9 r i ri x+l g 4EI 47' +k' WApi �p Ik4 103 ilr 4tl V� Ifs Ijl 3. pf1 141 iP' pf8 31'4 ri Fi 8 N dsl Ci Cww C# i°8 i� � �" tiV i+a3 E C4 #`i iek i�4 !^M &�tl 4H el f�l i�7 il'9 N 9�k :p Y� V! Clk [+1 $ $' � $ Cd 4'S'6 � U'1 �a CY @Sa �- 3d1 h I1y � AA iit ti0 � $ 9p /@ �- � � SfOt kfk fi i"p h kp5 im t° wb •9' Od`il 7S p N 4a 11 f* 1' FS' !i 0! 41r 0! 44 SV .='} Y•i $q Ri S.G1 P 'SP 4+3 *d 138 .t iI6 o} a7a fiG R�1 E'F 11, ti§ % it # k[i Ih Ilp d1Y �' ii Vdt $ Y kY 0 6 m tas< ! w m V3 w It 1t1 t+A #3 R Y +➢° IE� ra sd A Sri to ask lo t" — +r ri CAF 3'9 :.� ael 0 (^3 IN d^d Ylk 0 .4 RCS �' 'v vp ii ,° w4 ui T't . I'� ►a 3W' � WD IkX R§ kM€ rW r!b w3 tni +fib. v Yi #4 14 � W°1 3'S t°1 #4 34 ri si 14 r4 3 3 3 I 4.4 3 � 3 1 � I 4 I � I !"9 4+4 .ol I Ku i W I tiffI i I '1 I 1 4 4 4 4 4 m aA o1! X5r 49 444 $ 14 s4 T A OM 11 I 4� 194 4A b 47 iii 4Y d^l 4 11! i�d .�i 4?4 4V V4 41S � M in fit CIA a. co m 7 7 9+9 of Q 00 � C2 7 ig 4 N 0H x # 4 3 C 4 14 14 �4 $ $ d1 � t e R4 Ck ti 4.i TF M e•i r! 1`+ Fry 4i H a� 40, 'x'4 4+4 I $ I $ $ $ k°6 e °k+r l7R 4* � 0 MP Ck Z M � � ra Z $ t+4 Y'R s�4 V6 r4 t4 4+A 4i1 � F 9 fi Y4 .i w N 0A T .0 a T Oki �' '4 �! '4°6'L4 xNl 44 #4 # w>4 m Kira rem @� $k4 C, 0d .0 I 00 � s4k er a e4 :.4 LA t'A 14 t0 in N C4 C4 $ 0 v4 $ t 69 U � e"4 Q' 8 son +R � 'Ce4 i4f A:Q � 4k4 s!j x'00 i�41+4 k7 � RR fi`4 H 1!q k'4 EMF .,1 41! 0.4 0.4 a.f 1* t A ft at 44 m 91i � � �! 0 A 4+B .d€ t^i .4 .4 N r1 rfi k-i s•4 xf -0'4 L4 �F ro4 .4 d 14 44 r9 e4 ri �4 H H e# .ri s4 F°9 c4 ri H 94 H in I Y 8 A A b f 1 8 a 0 B Y e r Y a r c ! A B i A R E F 6 1 x v a A �t� e r e 9 R P P a y� R �a Y Y Y y 3YiI $ a 3 A A ! t Y 1 A Y i 1 ! Y 7 l d ate 1 R 9 A 3 A as fft 40t 4�i f A CS Aid M * q V4 of .4" tl' i"p +r7 M 1 T N wN a" s lik pi 0k�g fie poi 1[A 4 R'f dC9'a. 4K1'aYf a9'C> '+v liF lA IP4 @ 4'° A'1 Y•1 '°w"�'4+. �d1 .4 g, PA i"® ati a1 a19 N r1 0 �S$OCf ��9x+i .. Boll gills I 44 Ulf"! "if V4 414 s -1 a l La A 1 A.; a T 004M a Ck 10 a la0 CB0�y -D AA pv -t 40 00 0 'iYa F7 000 Si 11 V) M in!1A 0 00 a 10oi;#aCa 0a 0141 ®tt,1 000 00 AbisQ "gags 4w r!av g r� 9 Q�S?0 051 a1ftft m" C—*4 "1 oovv4ivv M1 a°1 R'1 �x�7 �4 14t H ��@ @I� I� �f, mmm 9W v1 f�E 0s ca �mE'A rti 04nasm ffa a+i�&! $ a aa 00 Cb 1:+W A"1 sY sd aA nit* 74k hi[ ;b 0 UN aft s@ T aft 18� nit* aBi' aiA SaF � ab Ib 4/A qtt �P Y(� Fb a({ >t'p �} t tl! 4 a 4'1 B`A i'1 N By 4 A" >� #`# aG d, . 74'9 '9 Xk 7Ck 1x4 a a A a-d M 'wa ��py. t�� ,d 6 . l a a r! t 1 t no v c#S eE r0i1 014 '0 r4 3 0,4 a 44 era ra A^1 rill X% EV 4"s 44 R � in if)' 4S ad tBF a4a At P apt iR N m 0 46 rt €fit tai ata 4 sD 4 W � A•R � � C7 � L`^ a'^ a4k i4 � 1'* t`�' an � 1¢ a'@ 8+a �S m4 4� 9d a+3 k°Y a' r6 lit s$ Oe 47B IGE 0 a# 3V 40 r4 r1'. 0; m 01S 9A N 4& i e 1 �a*^!� OW w B?i A 0 t� 10 g kA a^ 5D �' 1N ZJA i`N 1•"4 o ra V h a +1i 4G m 04 to 0 S9 0 rx! 0 C .i Ok 4•t 1E7 t$' 9 P t A B ;I fir', 4z R B 00 CP0 i� ! ! A F f fpA74 o 0 ,4 rl v1 ri -r '0 .vd ri et 04,14 anlpi �a�7a� * 'r i€ #4 7 A°$ k7 04 i°S .3 Z 4eft a� '4 Pi 'i5 0 Ci ES" o,OAt ?O0 f4 "wtt tt! �Ndta� ra P4 B4 W !! r. Oft 04 rt 1q i4 fx 0 a O k I . 0.1 Y19 E1'R f,Y p1 Om BGS Bt'i gri a!a a C'. C, ' zl RB6 an IG ait H a# d 7'} kd 1� 14A s'R 9 A i'i E k^1 B pia a 44 A'r@ QP 14W a'a C't N B"7 C+1'E� I,Of 71! B•-7 B p rd A a s B`4 A A t N b a4r p'A # iV' L'S i"$ ro ri rM 4'1[ i`/ Cq M tlk a' 00 11411h E"[ w 96B A.i1 tk1 V1 iB1 rA i4! pli i41 P7 'tl! in CV 46 rd B1 in CV sB 1'1! e+7 OA s 1 L(3 Y Y Y Y Y e 1 I R b a M �1 P � Q a CS �R ! S? 41 a3 BIBS �$ f't �e € lis PI as Oe Y T� si i'R 1+1 Ci RQ rjB P°t 4tif P"B iixi Y'f §7'3 3CY �b VKt xWi a!f n e5i x.l 3i$ C+!" W rs r !el 1 CP Ou �i?m H r v 04 Z I I �Y d i=I 6 Cs Cs b br <3P _ CS' 1 4'i OR CNI 4 c� ell � g *4 0 �s C1 L"S wE 0 ca e x4 ; YN o r9€ I°Ie c5 I � : Q1' 1 1 " S o rl [� 1 1 C5 F la l, 4n PI 'm !� 1� S3 C7 ze"�7'hb Si7V a': e 6 fN k G� 0 war a 094 X16 t, o C4 a 910 4A % SIBS 6 P ffi /1'a � iLF T* 0 0 A" .1 P»I r 1 as +awl B tS si C% i'k ai v# $ 1i? ¢,Y qpy i:M tl k ti P6 mB L'S !t 39� s1 !r[ Z4 CI k W4 8B! itR in Ift 0 LA f :N N 4B! 3A8 P 11 a R R .' R i44. Sol IBS l{ �k d4 � �£ ¢`� s rE 3K t% wR W 4`) Pro iFE �xR 00 # m ip F'+ R in @t f 4 �4 �1 d+k b°: iNi k+S i+� �'S &<1 t'1 f%f �7'� M+R 0 A N�! dMi �; a� BPS � f'3 in tft 4.x m� pi 'm B*w4 "+ems "'aZ R r t'P 1!4 e� 4RS Sol e�S Pt ate@ #+F on en x� es r.R r r4 a? e+5 a4 wm iie P¢ +n tai is e0- 1 4 B 14144 ey a f! s` R f oDV1 d :I�Q t .P"'9 tl ,z 3: T '� ".O "rw 0 0 �.<4c °+4 #' A -+ Q '�, A'A C� '\.+".5c 0 '*r a Crl 4i 3D tM Ci 6'4 Ck t"S +CS 0 Ck 3 ft a x4 a ut. O .-� rvl M A3 :r[ C. �1 d r l t4 C s & 9 i8 a- N ;Q !rB iS xi dvY +G a ! Y S !i i'R i t+S AO ' ipb i 000 r! � � >� 0 4'k �A R9 d 9lR ASP W' 10 0 • " Beg m : 0 i�qpi�¢¢ 4" . b .ggibi$ye wxp� a P g o (A� R 4a w � A:R V* at e� 0 i4 rye v .L VIM ib N � � e°k 1'^ 04 i+ $� P�6 IfIF Eris h C� i+. a g+ 45 a�P 4? Y�1 [�S w4 r v iR is +A � VF 14 h U, v :t �IM M.4 S, Y"+ 461 V* to �i B �e9 rS e i e 1 Ilk 1 v N rv1 V.� 0 .40 0� "ni N Im "F 47 Y N N RtA S+tlF N Y9I C4 el cit [f9 v r% N rA R a a a6 it .ar ,e v •e v a m aR Qa 41 m AN 9% m V� ale ! e .4 ra fl 14 at rP s! a^S ar1 ri ri .d at Pak Ck Ift e+l a i �k a a a ?G a w: r3c ri r r1 PP �7€ e�8 wa .i e°A a 4 14 r4 r€ ro P P R" k k Y 1' F t R A J o t + tl 1 Artl tl q{ A "eo,. 179 ! P 1•i io9 M! ! 4 x k .1� WPo i+l i,! lai6 alk i'# k i+l lrfl ir'k t+! #i i4 Rri 4V 1pf '9e 9iR t?ti 4+E v1 t�kgbg x� i°� '� V.! Xtli F R'A Ci +FF t'F Ce i9 �k dK a€ii •2' �Y YA CY �R fl7. �$x v.+F i8 t d FM IR '4"� 6 tlk @ d?c f +n A'AY 1<k " ire 1+4 drf in &b 0 ai :C!! I AKxa�k r! A+l g'R � 1!'! d+A 4dk 6+1 U+i P'S � dL ES. Q +"& >� � a W a^k AS k t pg f f .�, 59851 1 1� .� tl4 ISM 1 k+a ++r R tl* tik k� ' ai AM17 £A C� f i�01 R'V R11 ;Y pill I �F. 'i Q �A IF v YN V g S a-A a+i x�4 si sd R,i apt � � !�-1 �, w P. cs F414.4Am 94 14 94 RAC tom" C4 e4 .� W 1 A k i 1 1 f fi 8!! k ( # coo : AS AYk 1 19 C9 X3 #•A �:k b: fA # :® p ! Gi i7 S7 SA k7 7L1 YW in ,y ! td F+il �` c o c 0 6 Q dh 4h 1YS A 00-0 x'sr itE A*• � it+ 4 � es � x;� ea- � a � � sa 0 fn � w ID tlk 0 0 4 V 4 fiA RA +fir �4 ilk 4a K'i ?A1! fir: p k ,,p : e A 1 e A "'T re E R F F k R 9 a (4l 1 A f 1 l l l iii k 1 Oi k 'k 3 -1 k i I! S ! AkJ?g Ig4k�%Eir®! AtkdO� moo 4k�01D1R? 1,m0 R3' 0a 90Q <�4 �6 na•!� 4f xs 4n R.r m+pp es ON "mom 036k�IS "m. 94 0*v� �w 0iP 2 @.� 9Y ' s9 �J +!'f a r4 ei ri r[ ft r+ rl rf. K9 rl ra R PE C+v i°: ea HIS Pk tW e1 8"il �G+ �' +'Y '�a +spa 4i on &i .a #'^ I 4 n +s4 � 1"i .'F. M a rE t €�Y al4 tl7 sh r+A r1 C�3! 0 f4 r9€ •9E AP^ +@ 4 r4 r4 i"� a r4 F4 * m m m 'V � m f:A M "44 ID E-IE R AV ch tlM kfi N£ iYS iik ih M AY7 Vd W) N N ro m ERE iV N C@ ft Ck wlb to VA %n un V1 to CA H tl E l!! 1 8 tl A t 4 A k 4 1+ 4! 4 A f k 4 1 e k <1 w k 4 CTi a � A $ Cx � Y9h 0 i1 s4 a vq rD c ti ag d0 10 Sa tlS '4q l:r �' Eb CF $O 6 4"k iY �fr + 04 bw As+t "kft 6^4 NAnm 004h moo eb d'e C,� Cq kfm .41 ! 000 M tll to i€4 kH iCk sls 10 kk8 !�"+ ' 0 0 i-,.� C4' P C * d'4 se0 4' 0 Di w V w m w v k k k r1 k A 4 1 a tl r4 d'8 $ q A k A`E 4 A ui i i l *4 Yl k 'm k 04:7 5 °tiw. SR 19r d ig Q d ffi ill A' *4Q CS "`Y. Ci Ay °d!..'G4 Q °Z1'k.. O fit �C' fi. '-a F 4{A !'A kit to iPa 0 xm 0 � Ct ass rs 0 eri V9 '� r9 M �P � � >� 4tl :3 o kit � lk► 4Ak c!A CY iy �'! fi! 1al tyt 4�k C! 1V �!# 4A #' �*' ci ri a^t ,P4 QJ ei a+k 1.1 R9 �+i -ri Qe r31 OA d'F Y!� C4 4 N �A' c'i Eb d"k S k A k k t° H xd 1 By yp•I i� 6h #j O e.Q! itlf i0i qe 1®e iA k �? iW 51F .b1 p4 AFy 10i kAk SR eiA *A mi iY 4 ml- Von � iti' C,F a" " V s An " 4 wk tkY f N! NA'L^D rS N b Vi C3 kk +xk 0 ft w w 1�p e5 '1¢f �r >B� Aft" v h. 0 .4g a, Y Ffk v a g-44 g w k Ci D1 tl5¢ m a wt 0 ft m x 4 rY 1 1 �4 e+� al$ ad V itk C C$ 14 �" nb 4k wa W V! tky P# i� ArF S4 [ 'p1- ,•.4 'ff " H 1' €�' M of d i *4 *A 0% a9 Y'R &9 �fx 4L kW ' E" 1R to i 90b CT i 9�yR ak 0 ik4- '�k Y'I iw3 fit 43 Ail.$ A k 1 A ! 44 tr C4 N C4 a e: e 4'A ! �@ A ! s��. i ' :6 k k 4M Y ! 4 i fi tl 4 l i i 7 ! ! 7 V4 # !� P4 498 M C4 44 %41 �R a a4 fii q uyI *4' . M! � s4 i[Y W# 444 %h 4ifl b'ei ! 211 Q E 4'8 009 ri !4 'G} 77t i7F M (+Y '•*.. r4 3•t t r7, 4^c Zia, �F [+ 611 "+� t- h E* � f ox pn A'2 vn fS 'Ifi i'^ db" 04 to 11 R �!�e3i fit A l'9 00 M T4 S°1 °4+R 04. l# V4, �f k w 84 In A 14 14 0 4w 14 M A`0 Vt. kyF ! R f R Y pig' 1 bW� H lu a R f CY L": tfE iS 4AY 1A 1p � W4 W #? � 4 if f`3 'F'# 728 OQ O R? Q RJ N t RTR iF R 14 4 � 9. ff V, Q+ t 3 E F 1 Q troy 4 �FEpR ! N ;y 4M 4' {�y [q c4 £•4 RY9 4ti 4"t E't if4 3't M d+f 1"4 7Yk 6tl1 a3 4+t 0.D 4A q' 44 9 C? i8 4~Y M 0 4n 01 0 0 M a ^ O ft o 2� a l* o� &'�k E°^ 0 0 r- CY S, M Ri A 7M1 fE5 � i't S Sf v #"! [ �l O w v v e2 � O W 0 " M '4k'* v �1 IIq CY v � 1'�F 'Nb 11' (� h4 E1 i<1 R`i In all ]R F R ei'+t" M. Q a+4 Ors M iF FAD S'ti M k�j A/ ?I!i<<'? a tri 6V 056 6 - M a I IB4 0 !R i� t� ?'F X91 F R Pik @A' 1P5 F`tl ih m w I8 w wF o m Ff1 R(9 �3 4Y# 1 YS M v iRR i1A #1 0 0 Q 0 0 01 Y Vk i'F A71 M aW A+4 HR ®+ f1' N R�4 CJ 54 v@ d a +'1 Q � 7^� �F E moo V4 'M v 4" 0 M *f r)` v1' !°4 Rtlk '!'+.i 4 4 in 0 4 o w %a v'14 0 M "F fp �� k^4 $+� �' 4n 'CS iR1 � � eta R i t 14 E a4 R I 9 Y f4 Y 3 R A`4 b S$ 9 1 4 R 9 3 S"4 � ii6.E R i R"t R F L N.i 4 69 @ 0 '�, O Q °y_O `�, 1� <? '�. Ct 0 Ct `! 4 R m p o d+4, 'bi' T4 tai �t �r M *4 v ww 'M 4 i4 R Yb 4 4 b R`� R r'4 t sk g f 3 R 4 A ro!4 F 3 d 8 Y+� R II A4 1 d k Md E O d'7 a i1S 'wr, F•1 CF &! 39 `4 st 010 - �^.., C9 in ;©r ` . t. ! N i0F Ci 24 0 ft a " C* 0 0a Fi � 4`4 6x T+F 0 $'4'i'7 �! F� A9 Ct iC 4$ 4� 1 � 4Y Pk 04* f i* #� 4F � #!3 t- Z7 a f -1 OM 030 $"4%" ar8 00 0w Oafft �?€0 !A 0aptN Ov 0r3 t4 6xVM�# �S41 E F F F -woo ' T6 �3 G g Ci kS a !Q tIt fi i41 d"S a �' Z'Y rF � 6 a+# � � rR +s6 a+e fX{ EA P�- M 32,p�Y � s4 ft a. 0 a 0 48' a � -' i?0 VI - tKi �! ail � ^�' • °lxg 4'n � �'3 ° 1$- � R°9 R`° � C5 7'3k • VP 3s ipP13 R°F 3?Y [++ tli 3tlF E> 4"< 44 M al'Y fO w1€ K a7 2- 4F V #t1 Q d4 4fs Y'W fP + eV '91 ♦ M b7Y R~ 2°° iCk r4 d$$M � v w w v a 9 t R A•° ilAWi Ci x+l Y`$ R'h '4r RIE 10 9'6 tl 2V YV C4 2°4 C$ f+F a`v V Y 1f1 r f 4 r4 a-4 t 84F 'Rik 4A I Oft $F A1F 14i �4 96 R !'! IF r! '«'F t i4k ! F a"k 3"9 WO a•3 a^E !'7 flR e4 rY N4 E tl EA 1 E Y i F 1 1 # , , , e 1 1 k s r is r k a 1 ri# r s E 1 6 S E E W � F E k 4 k Afe R CR Ck. 1 tla Fi,# tl vn L sew` 4L I°i k ii ca i k 3 i d err 8 5 E 4 k E Y 1 k 1 F E A , 3 f T ails n !4 E k c � f tR44 1 �F 0 p+ 0 «S era v 0 v f' 44 r, !`R i^5e ain el #F x�+k rl +y" yyr�' 'IM +tl" wky�3 � ft V4 494 Q 4'IE 91 ?Nt g ass 198 Pi fit 4409 _ e•1 r1'i 414 04 amyl 4.1 GW`,� 46 Y'i a�5 !� di'* Ms'4"! *P@ Jilin w a 0 of 0 0 a i9e vt D R4� F17/U H 44! A/k li}_ Ck Ilk0000,00 W400 lilt ft 23 0w4 0 r4 � 00 : f 0.*"C 3 1,1121, V'd -4 si -42M M Pit rE ..� � f., M.'k �x �x sex 4+3 iln BfA {R I�IE mm" lids wy k R 4 1 t g� 1 F e+i 1 4C[ nY 4 6 1 4 E i# C44*"t* "mom irkON a" CS tih N4^449� OgW 4s9 d"F� W CH Fm 94 w iv #b 6`^ ksF to w4 r9 Ill w 4Fi te13 ! V.(k ry.B W-4v* r9� ems eqro rr 4°4 AR AR 04 m th th Y�i It d�'8°✓) elx ua Itn Y!# 0404 Ockoo 1 d r4.414 xC��.363'i in fclA 14# ul 4A � VS sllglk kVb v p o 1w - IF v OFtsr "m • Vx 494 �4 i>4 �r 000 Sd A* V4 k4�@ r3 1.4 t� ak 4'F Ok .4 F9 rya � l A 9111 4V O 4Y 4� C# 7!1 #�& A+k •9 � r+4 4 # i °i.:6 "°+yam '"•..i? 4� Fri 4 4w L' ri p q Olt � �F ' � Ff! s% a� 4r5F '4} lel r+R rsb � 4Fi w I A td" e>4 F� 4* A CI 6 43> iMe kti r^n 1 E? � Ci S?C# #QC?Vi!.Q ii m Er €� � 4^14'i nV a+sf Ct ca � pt�x'fCf4al�b�a 4rJ li ri1 � /�€ � A4 zi k"1 VW 004 LA fin k'#Nmw * tg 4A k I : N Ir f to 0000 a 0000 411 x4 1 VHF k.4 e4 4.S E'i e^ii M"n rn k'n 4.i � wl d9 . '' 4k# ri E'1 6b fla �.i lFt ea 1y 4'1 U! 1' r r rk4C0a�kwtca m e. ux � ,wl .� � � w- � an a #� Oro rx 1•n rn M# C4 44 A at w1 r9 E r f t A f a 8 d I A ie9 � Q1 PQ 4N 40 4 ,A 4Ak [,@ S 0 #i r4 b v %e A� iCi Y6S ii Efk i+A '4 ""+. tail M ! w &a P M 4Q rl 1!9 li! sR fN Vrt a•9 rl �7 4A: a"f �a ch Y AfS gf W ON 9 S} H £ i�G [�# sM 8"� 49 �A iPA rtlA dRb i ¢ t i4f 0' fit 0 0 0 4 0 ft ET .0 -F m O ft M P3 d L� £d $' $q E3 fR aAA'- ff`aA A8k a5 !f 01 Y I x � fay r P4 t 6! 1 Magi333��� ax If��iLLL 0 ft% 6SS.$$S 1`t r3 i A Y d r i A A A A f a 4 f!¢ I 4 4 4 E 4 Y i 4'4 Xh10 4A4 1D 01 a 800 00 0 m ifa / ca + Kj V i4 kl ifs 4Kk ly a m o 119 00 0 0 a� G 1 . #4 k# s° wt 34 ri 0 IC I4 m llr e4 Y°5 a X0.4 iOtEG [ Bi. x d e t k t I j 14 4 9 g r P4 ik + Q lr S.9 '8 s� �¢ r°� go 4'A gm " 4 eq - Ua 0 &,A 1i4 Ck #h nn4 f} a df4 A Cf ipi 4A4 ia! s9 Si iS da4 CA dV i`+f 4 114 :A it4 tl9 e'k �t §1.4' 441 Ih V4 4 Lo ifi r4 +rN si .N r4 rt "A 6 F. Ft 0 �4 fN� ^7' p4 $* a," M mob m m m r, m ilk m r��t 9'9 RI n wt R.9 a r8 1+i O 4VA 2 a+k 4'fr #!A f�F. Oil 414 ct *4 r4 (7 44 � km M � v CR r"f 4.i f'4 Q 4'A 4� d'3 0 SI �.4 OID s Ci f138A UN N iA fff RYA 0 1A 'A %A 'N uk UN A!! 0 iPA Aat ®: #1i. ifa iLg 1+f a i 4 4 A / 1 t 1 a! fi *4111.4 � f1 �Y CY o 6! rl 55 Aii a:: ' iP! 17 &$ .44 '41 9Po 1'i t'A �'& sE'1: Ck !iR ??iE tis9 iA LR 49 #id �? v4 a^A v4 i' i 04 fy 9' k N4 '5, 0 ''�-. O o •Ma. �Ci A �'w �a i9 6 `+.. E9 'Aw Y3 `+q C7 P4 O M A'4 M !eA 4i8 Ot :�I' P! i aa: 1di 44Y Ap L1 A6t Fdf 9ti .-4 rt s . I^1 iH of f'# i' Qt V IIa v 41k ry WG 4 r4 I �e4 1 f' I I f ,H a +# pk 9 a c^4 z ,^i i i t a- sN i y wi a w f IK f ry 4 ai 1 'ell o 0 � 4 9 44. i1;! `+.. i69 - F r "I Q °aa rA w# x4 ay -10 0 ' 10 x.01 r to 41.4 V 44 f�: rA` 4*1 R'R CA C7 S1 # tT f7 t`4 sb' qv, t4. �@ KY � 6 " 0 c9 n, 0 f4 0 C* 0 N 4i 040 .� 0 0 rf 0 M 0,4 £J ei 0 r 8 3 I i 0,0 Y i3k t11 !fA !'F k $ a R i GCE is 0 M 44 m 6T C, �. A � a W* Z9 4 t9 '.I'E Q Y!I 1it 6° h �' • ['< @4 in o f V� ri Lli I J it'i i� aW iW �4 4�s f�f i3k 'i 1i1 axf ES tlE1 46 'q AI? s1' I1141 tYe P 7�d Ck N :i°a iV i"8 P`e Rat �P .% Co. g fVl A/'1 (Je C'4 Yw too 1°0 i� M ix IM; N o sR omwom SIR r9 4S C+ 413 Y=1 14 iA rei Y tW &3 tie}'.dE imtft 31! N GY" A&V rj I i7 e 1 f a i to w i: at 6A ed' # I1 t a�r xwl Nf i"4 t+l 94 to N d t1i I a aC a e4 44 et Pf aM 44 s'f f°I w A'f .i•$ �! 4 Art I E 1 6 ik u t) M K� E I ft CY T CY In 212221 WC X 0 9000 fn 14 " A W f� m '* - q 0 w w as � � ea a � m rs � alff ►o N f"i 0 d i I" 0 m N C* N N " , I'd Cs m m m ft 8 d A[ 4 f A£ k l 1rf C'b ? A A . 7 'A l a F- +a 4 ? " in a 1* 040 50 � o 1Bk i�p 1R 6t! 1[P /A' m '0, 4 ffi m C4 d75 8''t #Y f9 � i1��ly1g d�A�eBp 805 # �T+yl loF ll�MS�l #ob dp1E �4- tli :G b ii+ 1 b *4 'Pop f 'W 3qp " d a I l A 1 P p P M t �zo Y� P 6"1 E 1 A I E AV A i M 3 9 r4 44 04 � f!} P !IA O3 Ali i�A 4n A� lw 0 ff; liy 113 C #L3 # C! red {'. wE 1'• rM M$y M i6 m A'7 p+3 xOWADO%M # # 4 # � hd" 44 A� 0,0 �Pa dtk #x� ta P AFd O 4Yf t!3 � x dtt i� A!E P'E # A�0# Ui5 g Iri � aE � Po;i .5 rA iV X39 � 'O IdJf s6 � r4 O SA 15 # , S 7P6 +C7 6b 0 in rl eq g4 rd3 14 .4 •4 # # a t4 A M'd`4P d # P? f$ AIS E i9 r4r Y't ql? {gyp 1� 4r vaP d�k # di Li r E !d A ilk b ITro 1'p A� 1 p } !3 40 Y cr 440 #4 2 �o C• a fY � *4 3 sf Apk of x14 � �� i qr w qr w 1 01 "deg "o `- ea 'sr ea X111 S9 +a$ A Al sv ct # .0 - 40 I~ r4 f'1 tq lrf`a'9 4D CO 4D 01 >� iii r# r9 0 �p p p k E e e t ! k 8 w e � k � e beg° A h ca k R p r ! #i, d SWJ e 7 e 6 ! e e ilF N 'r= P e a s 1 Xl k k x c i k 0 AD sRP 4iR dY3 1I91fa R� isi � � � � MV 4 to CA �s EN i0�4g �M 84 t $ E t d! 0 4'} r '00 a 4 OgD9 Za0 Ck loE' a 0� C J0 CE P ws oe,o, ''TTIT, 6 4 w# i s e P i k# d{ d pfd Uf6 000goocos of wry Al g6tZ asm a T4Vq iN !# Yi g+d Ni 1'{ Y`f � 9''� d°7 A^i #d e�# dffi ARY d�'i dPS thb as rn "ITTAtT7TTI IV, F • R P P! 9 R! 9 E iii fi ix a'#. 4'8" j fi im Y'1 k 4i i W, ! P 4 e[ k A ! 1 SCR �i3 4y,��O��f.�.�4�' � 19D 4 !>fk 'ate 3. R 4 k9 LAUti tdk 5€e 0 ftM 10 0 t 44 4 MB _0 ZZ i4NN NN i� F 9 0** 00 04po cc 000 00 Arl' pyt #k 0 ,4 m tAS1 tik TSA Rx9. d4 wi.4A '44 NNN 44 !>7 0 YAi � E2 � Rsa bN B R€ 2 k h Ski %a W. 2000 oo vwv 0;4N iv P e� A3 t• a i P!ffi #3 ai 3 i� t >a Aa ! � 4 � 4 1'+tl s *w. *f C4 e4 4 A otm ncs mrfr AQ ui �R N ei! R`B iQ tr5 4V N m re 0 P'Y C4 to 4ai 0 cb ay V O 00 90 e [ r 6 S9 Cl 44, y..6=.s. 9 N 4 'Pa t 0 'o ttl YAt 6 rq WN w t d9 +�.? !+! + 014 e4 e1° �(5sg� N i"7 i'�d fq 'V.4 0 ft 0 Ali rt+¢ 0 6 0 4 0 ra R?A 0 Oss '4 � sll 0 e`�! Y`+ . 0- 87k i� > + CIO C6 idA z � q SY • liF # q6 PnR tPA fdA = y6 re ri4' • d to dE mt 04 *A4 m Q, 04 [ m+ .dR N ti i+e ixs +sb GR GT fib Wo Fk t`* [` Me* v w 400 ri F L`l to 1'- ari ldk ey N m C4 &? Y? SA iNP N N [H SQ rt w2 1 tai a . d d b ap Qk rti 4 8 0 r f t9 40V e44 Q 4o-4 e-! a 4 4A w .w r°E #t€ ens 4ry ?Fi 6E4 F. 'ZRb'MR fi^1 rh ,*4 q°+ m apa I'D e•ffi t4 Pl v to w W il'R Rp tSP SR AAe i'h '576 0R 4e di s>b Ae id ijt tSY R`f iii d+e a4e���s !ae'��i ��qif N C`6 '6*e ��d`�Ft Obi 9044 ii5 dR tii daR 0.s Ut f+t rl r4 f4 ri .^i stt d A r€ r4 A PA rd to ,-t a s'N 1gd € 24 4 4u e 0 N s s s a s k I R € 1 € t r 9 x 1 f a f a A . a N e I x I I I N r e atl r I ¢� r 3k N I 1 t F x FS a k r I i t t r t I N # 9 afta Y PL'FN'vb # �rt E # # i } x � I I € Y i �Nr a € 9 r N e t; K19 N � !i t°N N6 aNk o �Z AA OZ. A I eat Cf iTt ai'} 400* V�m mi0+t wct r4 ef N E N F 0 a rt 14 €4 k 'oa 00 410 YLE `Sm RQ E'S 00 Y tai .. IV to 0 C30 c.4=, F001' 00000m of ea ON ?aa0o4 0 9 �a ��rs rs o.a rs air. �r ism c�esoo����arn0 s� �o aaiassizc$ �rsN��anclN ;:e��+�raoc>a���rca�Y� o 0 0 N t e 3 4 x 5€ a N l a a r t i 3 f. ! N a Y r t z9o** 0 H0€af000 ml Oof00001cwNo C€ +NEed vs" 4* A w4 moo** " rd " B N.k A d 4 s O Ct ib lE3 � i9 if* Evy .. .11 o of o4 t^9 " 4 a� p a-! x% �€ aid e't ei e.+N gll wl rM Y*t T't ki ewI � wN trt EaN:" itN * N+N 0 i'9 R,I M M O W rc art .�# 9 9 v�6 N-d w! rys r4 *�3 RH ei .4 a as a " a �+ # ca AF N � on Nn d9 ra 1 � � to iA6 NN# i@4 - tlik v� YA CFt R @ i 4 k N F N N N N N N t 0# Y N# 1€ a r t t N 4 N N N P. 0 N- Si to I- F t,R t- t2 Zk ti r- X64 6 0 r9 t� '0 40 P. � m - #a, - � Eo, -. R'+ i" J? d'. 3§ t*' � 4^+ � i,'°' R'" C°" t`^ K" �`. P L'b Q � � dN3 tO�t !"r! sR mC€ e's ¢ti .e"F itY �*O EtQ !ry $tlR �'F FYF awa tit � � iol! CN fit fiN �1 � [I Y t d N F N i i i t N Y t x N E I A c °* 04n mt.'�. IM3 m m 'A '&k0 '�,p sV � a 7 !�'h i'R Mr e k M ra4 1�1 �'B ti# td dR 6'3 9�'8 eY# � Mb M 4€� C€! s!c k i tl"1 [4 s9 f+N CY C2, a o' €fir "4M '�v!••M 'ti3O lyiQ�i?s � 44 �q HA k"' 4o4.4 #�:S A? ?'f e4 Q it A N3 e4 0 fit S� Y.+i t9 Oil r°t � rY fi'1'. w9 H Y•'t Y'4 e•( d"N a-1 e°N ceN 8R t°I e'€ I["N [-F H N-F x,f !"N rt N� C? 00€pt 1+N 00 ai>7.3 4'a [Ft0V8 0Et#0 a 00 mA A mYip 000 Fri w w W 0 m 0 w 4% r�FlN :Stt Y"F a+R Lq €vt e4 Q 9YN FIA UE va4 dra d4�#Nth in ft N �€£� V, 0 Ys ft 0T t, m IA *t 40 14 is ay atv V �€Yt Nt7 Ff§ 0 I(4 .4F X i5 rpiYd"' #yNINf"4M W rN "4 *A Mm%F q ?4 d'p'i"+l O*w 04 40 4h 4a, m 40, 4- 0 ffi 0 95, P5 N s�S 4 9 rw ON A V, W4 -4 rN Ch 9j W Y«t P4: �i roe ON€ w€ IN r,R Ovi 14 r A W 1 f N! ! e♦R 1 r^I k P ep� � S6 S� a ri RWG t ml A W 1 � B A Y f Y 8 idF a �d ! W 1 A 1 a a a � k a a c�R a7 ! W ! A Hk M�! f � A A Ila, IN � gq i�iAA rx s fA >rA F IN � 9 yF pat a .4 a CP arl! A a 1 � itil V !a<yk a r�k C1 }a 04 k $3!' Y$ 0 a a a A en G r A W 1 f N! ! e♦R 1 r^I k P ep� � S6 S� a ri RWG t ml 01IFF0=17 7- i; I_LLLLLI Ir Iff-31A, P -A- R� K CITY COUNCIL AGENDA MAR 0 6 ITEM NO. I"' CITY OF BALDWIN PARK AGENDA STAFF REPORT TO: Honorable Mayor and City Council Members /a FROM: Shama P. Curian, Senior Human Resources Analyst DATE: March 6, 2013 SUBJECT: Claim Rejection PURPOSE This report requests the City Council reject the Claims for Damages to Person or Property received for filing against the City. BACKGROUND DISCUSSION In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of a motion and that the claimants are sent written notification of said action. RECOMMENDATION Staff recommends City Council reject the claim of Jose Rodriguez and direct staff to send the appropriate notice of rejection to claimant. Attachment(s) Claim filed by: Rodriguez, Jose DOL: 1/21/2013 117111111111111111 4 CITY OF BALDWIN PARK •� CITE' BALDW> t4 CLAIM FOR DAMAGES HUMAN R K TO PERSON OR PROPERTY INSTRUCTIONS 1. READ CLAIM THOROUGHLY. J . 2013 i 2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS. 3. THIS FORM MUST BE SIGNED. 4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706 WARNING • CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2 • ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) l JALD'VYIN PARK OURCES DEPT. A 9 AN la 16 Clerks Official Filing Stamp To: City Of Baldwin Palk 4. Claimant's Date of Bah (if a minor) 1. - Name of Claimant 5. Claimants Occupation 4 2. Home Address of Claimant 1 t3 Pafkt 6. Home Telephone Number w4kp -743 •- OW73 3. Business Address of Claimant 7. Business Telephone Number 8. Name and address to which you desire notices or communications to be sent regarding this claim: 9. When did DAMAGE or INJURY occur? 10. Names of any City employees involved in INJURY or DAMAGE: Date: w J-7- I- i `, Time: ',EX) 0,n Name Department if claim is for Equitable Indemnity, give date claimant served with complaint: 11. Where did DAMAGE or INJURY occur? coy &V Cc 3 12. Describe in detail how the DAMAGE or INJURY.wcurred. 13. Were police or paramedics called? Yes ❑ No ❑ 14. If physician was visited due to injury, include date of first visit and physician's If yes, was a report filed ?. Yes ❑ No © name, address and phone number: If yes, what is the Report No? 14. Why do you claim the City of Baldwin Park is responsible? (Pie a be specific - Use additional sheet if necessary) *i� ��1 2-� f`L �til5� LiCI. �sl�, qR �jt��LC?.iGdr(7fct ✓�M12 i —vvLlS 9CJ dtT9O bc°� G+ %Y 15. List damages incurred to d te? Lao yo L. re-4L.,r v, + j„ f % ec ausil, .i L-Ia S wits 1 e c d � 6 aMav), b.IievQ if was /mss cal,, .9 d it nab Ab"a,-1 44Z process acts'- ; 16. Total amount of claim to date: $ (ul a '2-'� Basis for Computation: Limited Civil Case: dyes ❑ No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount shall be stated, but you are required to state whether the claim would be a limited civil case (total amount of claim does not exceed $25,000).) 17. Total amount of prospective damages: $ °- q, 2.q Basis for Computation: 18. Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name L C2f,f-A f &A ;7- Address 732- L4 60ui,,M� ur Phone 1,2Co Name Address Phone 19. Signature of Claimant or person filing on claimant's behalf, relationship to.claimant and date: !hereby certify (or declare) anderpenaltyofpe jury under the taws of the state of California that the foregoing is true and correct to the best of my knowledge, S!gKht re V Relationship to Claimant Printed Name Date Note: Presentation of a false claim is a felony (Penal Code Section 72) cc Form 4 (Rev 7106) F :IUS�RLlS7iGitycierKlsdnlaistr tlnr:PracaQ�res & rorr.;s.Cluin%r?)Jmrges Farm 1XI R� 7.Mdoe rf i CITY COUNCIL. AGENDA } MAR 4 6 CITY OF BALDWIN PARK STAFF REPORT ITEM NO. BALDWIN CONSENT CALENDAR P - A - R - K TO: Honorable Mayor and Members of the City Council FROM: Marc Castagnola, AICP, Community Development Manac DATE: March 6, 2013 SUBJECT: Consultant Services Agreement: Sustainable Communities Grant— Grant Management and Administrative Services PURPOSE This report requests City Council approval of a Professional Services Contract Agreement with .Evan Brooks Associates to provide grant management and administrative services for the Sustainable Communities Grant received by the City from the California Department of Conservation to prepare a Sustainability Element for the City's General Plan. BACKGROUNDIDISCUSSION In 2012, the City applied for a grant from the State of California Department of Conservation to prepare a Sustainable Community Element to be included as part of the City's General Plan. When the City applied for the grant it was always the intention that a consulting team would be hired to provide grant management and administration services as an extension of City staff due to the significant staff reduction in Community Development. Once this Professional Service Agreement is executed, staff will identify a consultant to undertake the General Plan amendment and present a report to City Council for approval of a contract. The City was awarded the grant in the overall amount of $376,292.00, including $141,213 for the administration of the grant, and the project shall be completed within 24 months. Staff contacted three (3) consulting firms with experience in grants administration and management, their proposals were reviewed by Community Development Staff. The cost summary of the proposals is on the following page. Consultant Services Agreement Evan Brooks Associates March 6, 2013 Paae 2 TABLE #1 COST COMPARISON OF GRANT MANAGEMENT SERVICES CONSULTANTS Evan Brooks Includes direct expenses. Billing rate will Associates $126'027 remain stable throughout contract. Arroyo Resources $132,500 Includes directly related expenses. Does not include reimbursable expenses LandTrans $145,000 such as travel, communications, printing and reproduction. Billing rates subject to change. Based on the same scope of services, Evan Brooks Associates (EBA) submitted the lowest bid. Additionally, during ensuing negotiations, EBA has also agreed to reduce their cost to $125,000.00 and to reimburse the City if there is any work which staff has to do as a result of the grant administration and management. Therefore, following a thorough review of the proposals, it is staff's recommendation that the contract be awarded to Evan Brooks Associates. EBA has extensive experience in grant management, administration and knowledge and understanding of the State of California processes. FINANCIAL IMPACT There will be no financial impact to the General Fund. Furthermore, the City will retain about 10% of the total Administration allowance, approximately $16,213, for contingency cost. RECOMMENDATION Staff recommends that the City Council approve the Consultant Services Agreement with Evan Brooks Associates to do- grant management and administration for the Sustainable Communities Grant and appropriate $31,250.00 to Account 235.40.440.51100.00000.2 (Consultant Services) for fiscal year 2012 -2013 and $93,750.00 for fiscal year 2013 -2014, consistent with the overall project timeline. ATTACHMENTS: - Exhibit "A" -- Proposal from Arroyo Resources - Exhibit "B" -- Proposal from Evan Brooks Associates - Exhibit "C" -- Proposal from LandTrans - Exhibit "D" -- Contract Agreement PREPARED BY: Amy L. Harbin, AICP, City Plar EXHIBIT "A" PROPOSAL FROM ARROYO RESOURCES A�K AROWK5049cm February 12, 2013 Mr. Marc Castagnola Community Development Manager City of Baldwin Park 14403 E Pacific Avenue Baldwin Park, California 91.706 Page l 1_ ... RE: Baldwin Park Sustai'nability Element, Project and Grant Management Services Dear Mr. Castagnoia This proposal describes the work, schedule, cost, and qualifications of the "Consultant ", Arroyo Resources, required to provide on -going project management and funding administration associated with preparing and adopting the new Sustainability Element of the General Plan. The City recently received a grant from the California Department of Conservation to prepare a sustainability element to the City's General Plan. The City's objective is also to assure that stakeholders are made a part of the process, The City has divided the consulting work between technical and managerial. A technical consultant will be hired to conduct the research and analysis, and develop policy as part of the sustainability element document. The City is seeking the services of a consultant to manage the two -year process which will involve developing the detailed scope of work needed to complete the sustainability element on time and on budget, managing information about the document's preparation and review process, assuring that community input is gathered at every step, and maintaining constant contact with the State Department of Conservation as the project's principal fonder. The intent of the managerial portion of the project is to reduce the amount of City staff time spent on the day to day duties necessary for the successful completion and adoption of the sustainability element. This proposal includes managing all aspects of the project from initial scoping, to preparation, to public review, and adoption including the associated environmental review process. The Consultant is familiar with the funding program and the objectives. The Consultant is also familiar with the City of Baldwin Park's recent planning efforts aimed at modernizing its planning policies_ This proposal does not include providing any technical work, data gathering, field work, or policy analysis. 3021 South Flower Street, Los Angeles, California 30007 phone: 213.703 .4084 *www.arrayaresaurGes.cam A. K�� AIEWTOFC3D Xrm. SCOPE OF SERVICES The Consultant will serve as the day to day Project Manager for preparing and adopting the sustainability element while the technical consultant will be responsible for the research and content of the document. Page 2 The services .to be included are listed below and include managing the aspects of the document which include grant management, outreach management, adoption process management, CEQA review management, and managing the information and agency contacts associated with the work. The work and analysis to be conducted for the Report includes: • Grant Administration. The Consultant will complete the reporting and invoicing for funds associated with the grant funded portion of the scope of work. • Develop and Maintain a Master Project Schedule. The Consultant will prepare a master schedule at project commencement which will include the responsibilities and tasks of all parties. The Consultant will maintain the schedule. • Lead Regular Project Meetings. The Consultant will schedule and prepare the agendas for regularly scheduled project status meetings. In addition to scheduling issues, the meetings will include scope refinement, outreach strategies, methodo;ogies, and the adoption process. • Prepare Regular Project Status Updates. The Consultant will provide regular reports on the project status and any issues, critical or otherwise, from all parties involved in the process. • Develop a Detailed Scope of Work in Coordination with Project Team, The Consultant will assist the technical consultant and the City staff in detailing the scope of work for preparing and adopting the sustainability element. • Coordinate the CEQA Environmental Review Process. The Consultant will manage the CEQA process associated with the adoption of the sustainability element. A CEQA consultant will prepare the appropriate CEQA document including setting and impact analysis. • Coordinate Information Gathering and Dissemination among the Project Team. The Consultant will collect key information about the project and disseminate the information among the project team with the intention of reducing multiple 3021 South flower Straat, Los Angeles, California 9000:7 Phone: 213.7113 .40$4 *www.arraynresources.eum A� K Rnmd parties from obtaining the same information. The Consultant will prepare a project profile report to be shared among the team. • Initiate Consultations with Outside Agencies. The Consultant will initiate contact among interested agencies and stakeholders to provide consistent contact pag .e.E 3 about the project scope and status. • Coordinate with Project Technical Consultant. Preparing the Element. The Consultant will provide day to day coordination with the technical consultant preparing the sustainability element. The Consultant's responsibilities will alleviate the City staff from managing the work done by a series of consultants, but City staff will still be responsible for reviewing documents to City standards. ROLE OF THE CITY OF BALDWIN PARK, THE COMMUNITY, THE FUNDERS., AND CONSULTANTS The Consultant will provide a chart of the work flow and responsibilities of all parties including members of the project team, interested agencies, stakeholders, and City staff and officials, City staff will be responsible for reviewing work related documents, and placing items on the agendas of various City commissions and to the City Council. The Consultant will coordinate the community outreach effort, but the community will be responsible for actively participating in the process. The State Department of Conservation will be responsible for processing requests for reimbursements, and communicating to the City and consultants regarding important issues. Other consultants such as the technical consultant- preparing the sustainability element will be responsible for timely delivery of all drafts of the document. CONSULTANT QUALIFICATIONS The Consultant specializes in environmental and cultural resources. Work includes resource assessments, impact analyses, and policy planning. The Firm conducts technical studies and provides management services associated with planning and development projects and often serves as the project manager for planning efforts an medium to large size projects. Subconsultants are sometimes included for specialized disciplines. The Firm has been involved in all aspects of community involvement and understands that a project may look different to a diverse range of stakeholders. The Firm also employs bilingual staff. Staffing for project assignments includes a primary staff person to serve as the day -to -day "project manager ", a project principal to serve as the contractual officer, and support staff needed to comply with the master schedule and budget 3112) South Flower Strut, Los Angeles. Ilalifarnla 90ED7 phone: 213. 7113 .4084 *www.arrayarEsourees.rom Arp�axc��cts SCHEDULE The Consultant is aware that time is of the essence and proposes to complete the scope of work within the roaster schedule timeline sensitive to grant funding and the. adoption process. The process is scheduled to be completed from start to finish within two years and the final product is the adoption of the sustainabilify element. The Page 14 following Table 1. is a preliminary schedule from which the master schedule would be proposed. TABLE 1. PROJECT SCHEDULE Action Timeline Regular Meetings Outreach On -Going Management Grant Reporting /Coordination Document Drafts Months 1 to 24 Months 1 to 24 Months 1 to 24 Quarterly Months 9, 14, 20 CEQA review Months 14 to 23 COST AND FEE SCHEDULE The Consultant proposes to complete the above scope of services for the preparation and adoption of the sustainability element for a contract not -to- exceed fee of $132,500 (see Table 2. below).. This consulting fee includes professional services staffing of all levels and directly related project expenses. 2921 South Flower Street. Las Angeles, California 990G7 phone: 213. 7 D3.4984 *www.arroyaresaurces.eom 4 K-� aeeoTA x:AXW IC5 TABLE 2. PROPOSAL. COSTS Major Work Task Cost Regular and Special Meetings $ 29,500 Page 1 5 Project Coordination $ 28,500 Grant Reporting $ 25,500 Scheduling and Budgeting $ 19,500 Outreach $ 18,000 Project Scoping $ 9,500 Reproduction/Expenses" $ 1,500 Miscellaneous Fees* $ 500 TOTAL *directly related project expenses billed at cost The Consultant will provide addifional services outside of the scope of work presented in this proposal under separate contract according to the following billing rate schedule (Table 3). 3021 South rlawar Street. Las Angeles, California SUB07 phone: 213.711 S .417 $4 *www.arragaresourses:cam ff t RIWORCSMU.5 TABLE 3. BILLING RATES (2013) Title Hourly Bilfing Rate Project Principal $150 Project Manager $120 Project Planner $100 Project Analyst $90 Mapping /Graphics $80 Administrative $60 Our firm would be happy to discuss this proposal further and can assign a "project manager" that will tit the needs to the City. Feel free to call with any questions or comments. ARROYO RESOURCES S.UZI South Flower Street. Las Angeles. Califamia 90097 phone: 212.73 .4084 *www.arreyoresonrces.com Page 16 t AIS WO FCS 4KU Page 7 Sustainability Element, Project and Grant Management Services for the City of Baldwin Park Consultant: ARROYO RESOURCES Authorization to Proceed: Proposal Date: February 12, 2013 Name: Signed: Date to Proceed: Title: Date: 3021 South Flower Street. -Los Angeles, California 99907 phona: 213, 7113 .4084*www.arroyoresoarces.ctim i EXHIBIT "B" PROPOSAL FROM EVAN BROOKS ASSOCIATES Jana C. Strategic Planning Consultants Marc Castagnola Community Development Manager City of Baldwin Park 14403 E. Pacific Ave. Baldwin Park, CA 91706 SUSTAINABILITY GRANTS MANAGEMENT AND ADMINISTRATIVE SERVICES - Dear Mr. Castagnola: EvanBrooksAssociates (EBA) is pleased to submit this proposal to provide Project Management and Administrative Support Services to assist the City with its day -to -day management and administration services for the newly acquired State Strategic Growth Council's Sustainability Planning program. This includes management and coordination of contracted consultants, funds and grants administration, project delivery and schedule adherence, , and financial and quarterly reporting. EBA will assign to the City an experienced Project Manager that is well averse in sustainability issues and healthy living policies as well as practical land use policies and procedures. Our Project Manager will be made available on a full- or part-time basis for the duration of the project. We anticipate a 15 -month project timeline for completion of the sustainability element and healthy living policies. The Project Manager will be supported by the corporate staff of EBA as well as by any sub - contractors of the firm who may possess the technical expertise relevant to the effective operation of the City's management and planning services. The primary objectives are to: • Oversee and manage contracted consultants to ensure timely execution and delivery of required tasks as per grant guidelines and State expectations. • Coordinate with State and contracted consultants to adhere to State mandated policies and requirements as per Prop 84 guidelines. • Provide the City with full - service management and technical support services as they relate to the State approved grant conditions and requirements. • Represent the City's interests at community and State forums and meetings. • Provide bi- weekly and monthly updates and status of project milestones and deadlines. tam nnkc?arv�i. ,rn _ 215 W'5ry "we r ��#� §`aaax� ���, �.�s t�aat��CrSr 't -A Y" Y; Page 2 of 4 • Assist in coordinating and monitoring budgetary constraints and work with State on proper submittal of expense and reimbursement documents. • Participate and administer quarterly reporting as required by the State. The primary tasks for completing this Health and Sustainability Element includes consultant management and project delivery of the following tasks: . Task 1: Identification of Stakeholders and Collaborators (Consultant Mgmt) Task 2: Development of Sustainability Element Components (Consultant Mgmt) Task 3: Public Engagement and Community Outreach (Consultant Mgmt /EBA) Task 4: Implementation and Programming (Consultant Mgmt /EBA) Task 5: Funding Strategy and GIS (EBA) Task f: CEQA Clearance (Consultant Mgmt /EBA) Task 7: Public Hearing Approval Process (Consultant Mgmt /EBA) Task 8: Development of Quarterly Reports and Audits (EBA) Task 9: Development of Project Delivery Schedule Adherence Reports (EBA) Task 10: Completion of Project Closeout (EBA) Task 11: GIS development and application Task 12: General staff support and assistance (EBA) The Project Manager and support staff will be responsible for the day -to -day management of work activities associated with the project delivery of the Health and Sustainability Element including working with staff to ensure timely completion of the project. The Project Manager will also stay abreast of any major developments and issues associated with project delivery. COST PROPOSAL The estimated EBA cost to complete the work presented in this Proposal is not to exceed $125,027. This includes hours for Work Tasks, project management and coordination services such as staff meetings and project direct expenses. The Table below provides a breakdown of the Firm's billing rate and the proposed Work Plan. These rates will be valid for the entire term of the Contract. Page 3 of 4 BILLING RATES Project Manager $140. .Senior Planner $120? Associate Planner $100 Technical /Research $95 Sustainability Grant (Approved Staff Budget) $141, 213.00 City Planner ($53,097.00) - $10,619.40 City will Retain 20% Allowable Budget Amount - Project Management $126,027.00 and Project Delivery State mandated duration of project is approximately 24 months from State approved agreement and authorization to proceed with work tasks. EBA expects completion of this project within a 24 month timeline. ince I , Hal Su sugu 215 West Seventh, Suite 510 Los Angeles, CA 90014 818.521.9947 (c) 626.458.3203 (o) Page 4 of 4 NOT EXCEED $126,027.00 Approval to Proceed: Marc Castagnola, Community Development Manager Date EXHIBIT CICYY PROPOSAL FROM LAN DTRANS February 12, 2013 Mr. Marc Castagnola Community Development Manager City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 RE: Professional Services Proposal — Grants Management and Administration I am pleased to submit the following professional services proposal on behalf of LandTrans to provide the City of Baldwin Park with grants management and administration services. LandTrans has extensive experience in land use and transportation planning, project management, and sustainability. This proposal consists of activities related to all aspects of grants preparation and administration, consultant solicitation and management, and overall project management. This project's goals include: • Assists with the procurement and management of consultant(s) used by the city to implement grant - funded projects and programs • Assure timely delivery of grant funded projects and programs though the development and monitoring of project budgets, scopes, and schedules • Coordination with regional, state, and federal funding agencies to assure compliance with applicable program regulations and project reporting requirements • Represent the city before local stakeholder meetings, and regional and state working groups, technical committees, and policy boards • Identify future funding opportunities to implement local projects, plans, and policies Scope of Services The basic scope of services covered under this proposal consists of the following tasks_ 1. Grants Management a. The consultant will work with city staff to manage the city's existing grants including the State Strategic Growth Council's Sustainability Planning Grant. Specific tasks include: b. Development of the scope, schedule, and budget of the sustainability element's preparation c. Identification of local stakeholders to serve on the project's steering committee d. Consultant procurement and selection e. Community Outreach including community workshops, preparation of print and electronic communications, community surveys, and presentations to appropriate city commissions and the city council f. Coordination of CEQA clearance of the completed Sustainability Element g. Preparation of graphic materials including GIS maps 220 N. Dexford Drive artcueto@yahoo.eorn La Habra, CA 90631 532.631.6418 h. Identification of future funding opportunities for implementation of the Sustainability Element's goals and policies i. Management and reporting as required by the grant funding agency j. General staff support and assistance 2. Project Management LandTrans' project manager will be responsible for the day -to -day management of the tasks contained in this scope of services and will serve as the direct point of contact with city staff. The project manager will prepare and monitor the project's budget, scope, and schedule and notify city staff in a timely manner of any issues or activities that will impact the project's timely implementation or require additional tasks, budget, or time to complete; and will recommend appropriate actions to resolve these issues. The project manager will also be responsible for preparing weekly status reports to city staff, project monitoring reports to appropriate funding agencies, maintain each project's record of communications, and brief staff on an as- needed basis regarding the project's status. Compensation Compensation for the tasks contained in this proposal's scope of services will be in an amount not to +; exceed $145,000 plus reimbursable expenses;; LandTrans will invoice the city on a monthly basis based on the percentage of work completed during the previous month and on the following hourly billing rates: Staff 2013 Billing Rates Principal $130 Project Manager $110 Project Planner $100 Graphics Designer $SO Administrative Assistant $60 Note: These billing rates are effective as of January 1, 2013 and are subject to change upon receipt of written client notification. Reimbursable expenses shall consist of costs incurred associated with travel, communications (phone, faxing, internet access, etc.), printing and reproduction, facility rentals, translation services, etc. Additional Services LandTrans staff will provide any scope of service not contained in this proposal's scope of services as an "Additional Service" upon receipt of a written notice to proceed from city staff that will consist of a scope and budget amendment. The budget for the additional service will be based on the hourly rates shown above and a to -be negotiated not -to- exceed budget amount. Project Schedule The overall schedule for the service contained in this proposal shall be for a period not to exceed two years (24 months) as of the date of the notice to proceed. A more detailed project schedule, time projections for completing individual tasks and project delivery dates will be prepared upon the execution of this agreement and consultation with city staff. LandTrans February 12, 2013 City of Baldwin Park Professional Services Proposal Page 2 ptease contac't me at your earHest coilvenf-pnce if yom have any questions regs.rding. the -Contle,,Fts (,,I thtiii pmpos.%J. The tdem.,; af this P.MPOS-al shall remain Vabd fw--a Period of 60 clay D"', of theproprwsall� date: principal EXHIBIT "D" CONTRACT AGREEMENT CONSULTANT AGREEMENT Project and Grant Related Consultant Services Baldwin Park Sustainability Element This consultant services agreement (hereinafter referred to as this "Agreement ") is made and entered into this day of March 2013 by the City of Baldwin Park, a municipal corporation, (hereinafter referred to as "CITY "), and Evan Brooks Associates, a California corporation (hereinafter referred to as "CONSULTANT ") WHEREAS, the City of Baldwin Park was awarded a grant from the California Department of Conservation in the amount of $376,292.00 to prepare a Sustainability Element to include in the City's General Plan. WHEREAS, as part of the grant, the City of Baldwin Park allocated approximately $141,213.00 for grant management and administration. WHEREAS, CITY desires to contract with CONSULTANT to conduct the Services, as described in this Agreement as shown on Exhibit "A ". NOW, THEREFORE, the Parties agree as follows: 1. SCOPE OF SERVICES. CONSULTANT shall provide all the professional work (i) necessary for the satisfactory completion of the Services, as described in Exhibit "A," attached hereto and incorporated herein. 2. TERM OF AGREEMENT. The Services shall be provided during the term of this Agreement which shall begin on the Effective Date, as defined in Paragraph 19 of this Agreement, and shall commence with the conclusion of the final payment of the grant from the Grantor, approximately twenty -four (24) months from the effective date unless otherwise terminated or the time is extended consistent with the provisions of this Agreement (the "Term "). 3. CONSULTANT REPRESENTATIVE. CONSULTANT'S professional services shall be performed by or shall be immediately supervised by Hal Suetsugu, who shall act as CONSULTANT'S representative. Any change in CONSULTANT'S representative shall require prior written approval by CITY'S Community Development Manager, or his /her designee, which approval shall be made in his/her sole discretion. 4. CONTRACT PRICE For all labor, materials and services provided by CONSULTANT, including all out -of- pocket expenses and reimbursables, CITY shall pay CONSULTANT a total fee not to exceed One Hundred Twenty -Five Thousand Dollars ($125,000.00) (hereinafter referred to as "Not -to- Exceed Fee "), attached as Exhibit "B "; Consultant shall reimburse CITY any expenses incurred by CITY staff as a part of the said grant for any and all City Staff work for grant management and administration as shown in Attachment A. 5. PAYMENT SCHEDULE CONSULTANT shall submit invoices for work satisfactorily rendered to CITY. CONSULTANT shall submit invoices to CITY on a monthly basis, which shall contain a reasonably detailed statement of each task for which work was performed, the number of hours for such task, the professional who performed the task, his or her hourly rate and the cost of materials. WA 6. INDEMNIFICATION CONSULTANT shall protect, defend, indemnify, and hold harmless CITY, and each of its elected and appointed boards, officers, agents, attorneys and employees (hereinafter referred to collectively as "INDEMNIFIED PARTIES ") from any. and all claims, liabilities, expenses, or damages of any nature, including reasonable attorney fees and costs, for injury to or death of any person, and for injury to any property, including consequential damages of any nature resulting therefrom, to the extent arising out of or in any way connected with the performance of this Agreement, by or on behalf of CONSULTANT; provided, that CONSULTANT'S obligation to indemnify and hold harmless shall only be to the extent CONSULTANT or its employees, agents or officers causes the damages. CITY does not, and shall not, waive any rights against CONSULTANT because of the acceptance by CITY of the insurance policies described in this Agreement. In the event any of INDEMNIFIED PARTIES are sued by a third party for damages caused or allegedly caused by negligent or other wrongful conduct of CONSULTANT or its employees, agents or officers, CONSULTANT shall not be relieved of its indemnity obligation to INDEMNIFIED PARTIES by any settlement with any such third party unless that settlement includes a full release and dismissal of all claims by the third party against INDEMNIFIED PARTIES. 7. INSURANCE Without limiting its obligations pursuant to Paragraph 6, CONSULTANT shall name INDEMNIFIED PARTIES as additional insureds on the policies listed in subparagraphs (b) and (c), below, and shall. obtain and maintain during the life of this Agreement all of the following insurance coverages: -3- (a) Professional /negligent acts, errors and omissions insurance in an amount of One Million Dollars ($1,000,000.00);. (b) Comprehensive general liability in the amount of One Million Dollars ($1,000,000.00), including premises- operations, prod uctslcompleted operations, broad form property damage and blanket contractual liability; and (c) Automobile liability for owned, hired, and non -owned vehicles in the amount Five Hundred Thousand Dollars ($500,000.00). A Certificate of Insurance for all the foregoing policies and an Additional Insured Endorsement for the general liability policy signed by CONSULTANT'S insurance carrier in a form approved by CITY'S City Attorney must be provided prior to payment of the Contract Price pursuant to this Agreement. 8. WORKERS' COMPENSATION INSURANCE. In addition to the insurance coverage in Paragraph 8 above, CONSULTANT shall obtain and maintain, during the life of this Agreement, Workers' Compensation Insurance in the statutorily required amounts. Neither the failure of CONSULTANT to supply specified insurance policies and coverage, nor the failure of CITY to approve the same, shall alter or invalidate the provisions of Paragraph 7 of this Agreement. 9. ASSIGNMENT. No assignment by CONSULTANT of this Agreement will be recognized by CITY unless such assignment has prior written approval of CITY. Any assignment without such consent shall be voidable and shall, at the option of CITY to terminate this Agreement. 13 10. TERMINATION OF AGREEMENT. CITY may terminate this Agreement. at any time by giving the other party ten- working days' (10- working days') prior notice in writing to all the Parties, provided, that CONSULTANT is entitled to payment for Services satisfactorily rendered prior to such termination based on time and materials actually expended, subject to the provisions of Paragraph 4 of this Agreement. 11. AMENDMENT Except to the extent expressly provided herein, this Agreement, and the provisions contained herein, may not be altered, changed or amended, except by mutual consent of the Parties, in writing and signed by all Parties. 12. INDEPENDENT CONTRACTOR STATUS. At all times during the performance of this Agreement, CONSULTANT shall be an independent contractor of CITY, and shall not be (nor hold its employees, agents or officers out to be) employees, officers or agents of CITY.. CONSULTANT shall at its own expense secure and be responsible for any and all payments of Income Taxes, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and all other payroll deductions required of CONSULTANT and its officers, agents and employees and penalties assessed for non - payment of the same. 13. SEVERABILITY. If any clause, provision or section of this Agreement shall be ruled invalid by any court of competent jurisdiction, then the invalidity of such clause, provision or section shall not affect any of the remaining provisions hereof. -5- 14. GOVERNING LAW/COMPLIANCE WITH LAWS. This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. The Parties agree to be bound by all federal, state and local laws, ordinances, regulations and directives pertaining to the Services. If litigation arises out of this Agreement, then venue shall be the Superior Court of Los Angeles County. 15. WAIVER. Waiver by CITY of any breach of any term, covenant or condition herein contained shall not be deemed a waiver of such terms, covenant or condition or any subsequent breach of the same or any other term, covenant or condition herein contained. 16. EXTENT OF AGREEMENT. This Agreement represents the entire and integrated agreement between the Parties for the Services and supersedes any and all prior negotiations, representations or agreements, either oral or written. 17. NOTICE Notices pursuant to the Agreement shall be given by personal service upon the person to be notified, or upon the same in the custody of the U.S. Postal Service, postage prepaid, addressed as follows: (A) City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 Attention: Amy Harbin, AICP, City Planner (B) Consultant Evan Brooks Associates Attention: Hal Suetsugu, Vice President 215 W. Seventh, Suite 610 Los Angeles, CA 90014 18. OWNERSHIP OF REPORT. All of the documents required to be prepared pursuant to this Agreement shall upon completion thereof, be deemed for all purposes to be the property of the City upon Consultant's receipt of payment for services. 19. EFFECTIVE DATE. The effective date of this Agreement is the date it is signed on behalf of CITY (herein referred to as "Effective Date "). 20. COUNTERPARTS. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same Agreement. [Signatures continued on Page 8] -7- Dated: Dated: Attest: Alejandra Avila, City Clerk APPROVED AS TO FORM: Aleshire & Wynder, LLP By: Joseph Pannone, City Attorney CONSULTANT: Evan Brooks Associates, Inc. Hal Suetsugu Vice President CITY: THE CITY OF BALDWIN PARK, a municipal corporation In Manuel Lozano, Mayor Scope of Services CONSULTANT shall provide all Staffing Services necessary for the PROJECT including the following: Task 1: Identification of Stakeholders and Collaborators Task 2: Development of Sustainability Element Components Task 3: Public Engagement and Community Outreach Task 4: Implementation and Programming Task 5: Funding Strategy and GIS Task 6: CEQA Clearance Task 7: Public Approval Process Task 8: Development of Quarterly Reports and Audits Task 9: Development of Project Delivery Schedule Adherence Reports Task 10: Completion of Project Closeout Task 11: GIS Development and Application Task 12: General Staff Support and Assistance in Exhibit "B" -10- Page 3 of 4 BILLING RATES Sustainability Grant (Approved Staff Budget) $141, 213.00 City Planner ($53,097.00) - $10,619.40 City will Retain 20% Allowable Budget Amount - Project Management $126,027.00 and Project Delivery 12—E3, cz�, State mandated duration of project is approximately 24 months from State approved agreement and authorization to proceed with work tasks. EBA expects completion of this project within a 24 month timeline. OIS ugu 215 West Seventh, Suite 610 Los Angeles, CA 90014 818.521.9947 (c) 625.458.3203 (o) OR"CITY COUNCIL AGENDA CITY OF BALDWIN PARK Consent Calendar MAR 0 6 BALDWIN ITEM N0. A---- -- - P • A - R - K TO: Honorable Mayor and City Council ber FROM: Lili Hadsell, Chief of Police DATE: March 6, 2013 SUBJECT: Request Resolution Authorizing Reward Payment to Witness on Conviction of Vandalism Suspect Purpose, The purpose of this report is, pursuant to the City's Graffiti Offender Reward Program, to seek approval from the City Council to pay a reward to a private citizen who provided information to the Police Department which was instrumental in the arrest and successful prosecution of vandalism suspects. Background /Discussion Baldwin Park Municipal Code (BPMC) § 131.05, Graffiti Offender Reward Program, establishes the procedure to offer a reward to any individual providing information to the City leading to the arrest and conviction of anyone applying graffiti to any private or public property within the City. Some of the key components to the BPMC include: • The City Council may appropriate such moneys for the purpose of providing a reward by including the appropriation in its annual budget resolution, or by adopting a resolution or resolutions from time to time as may be warranted in the discretion of the City Council. • The maximum amount of any reward shall not exceed $2,000 per incident. • In the event of any dispute concerning the offer of, a claim for, or payment of; any reward under section 131.05, the determination of the City Council shall be final and conclusive. • The City shall not be obligated to offer or pay any reward under section 131.05, but such offer and payment shall be at the sole discretion of the City. • For any graffiti incident for which the City has paid a reward under section 131.05, the offender convicted of that incident, and if the convicted offender is an unemancipated minor the convicted offender's parent(s) or guardian(s), shall be liable for the reward amount paid by City pursuant to that section. On August 8, 2011, Mr. Victor Salaiza saw three male juveniles standing in front of his home at 1741 Big Dalton Avenue, Baldwin Park. He watched as one of those subjects used spray paint to place graffiti on his block wall. Mr. Salaiza followed the three subjects and saw one of Graffiti Offender Reward March 6, 2013 Page 2 of 2 the juveniles apply graffiti to City property including City curbs and railings. Mr. Salaiza followed the subjects, notified the Police Department and identified the offender. As a result of Mr. Salaiza's assistance, one of the juveniles was arrested for vandalism and the other two juveniles were arrested on different charges. The juvenile was subsequently placed on probation for the vandalism charge (Case #PDJ P390492), thus, making Mr. Salaiza eligible for the Graffiti Offender Reward Program. On October 3, 2011, Mr. Salaiza filed a claim requesting a reward under the provisions of the BPMC. Based on the actual cost associated with repairing the vandalized property, Staff recommends a $500.00 reward for Mr. Victor Salaiza. Fiscal Impact There will be no impact on the General Fund as the BPMC § 131.05 allows the City Council to appropriate moneys collected through Asset Forfeiture funds to fund the reward program and to collect that amount from the offenders parents. Recommendation Staff recommends: 1) The City Council adopt Resolution No. 2013 -005 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING THE PAYMENT OF A REWARD FOR INFORMATION WHICH LED TO THE ARREST AND CONVICTION OF INDIVIDUALS INVOLVED IN THE VANDALISM OF CITY PROPERTY." 2) Direct the Chief Executive Officer, or his designee, to process payment of the reward to Mr. Victor Manuel Salaiza. 3) Direct the City Attorney to pursue collection from the convicted juvenile's parents of the amount awarded to Mr. Salaiza and authorize staff to pursue collection through small claims court, if necessary. Attachments • Resolution 2013 -005 • Claim for Damages RESOLUTION NO. 2013 -005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING THE PAYMENT OF A REWARD FOR INFORMATION WHICH LED TO THE ARREST AND CONVICTION OF INDIVIDUALS INVOLVED IN THE VANDALISM OF CITY PROPERTY. WHEREAS, on August 8, 2011, at 7:46 PM, three juvenile suspects vandalized City property, as well as a block wall in the area of Big Dalton and Dalewood Street. WHEREAS, a witness and victim to that crime, Victor Manuel Salaiza, called the Police Department allowing officers to respond to the area, arrest the three juvenile suspects, and recover evidence for prosecution; WHEREAS, one juvenile suspect was convicted of Penal Code section 594(A) Malicious Mischief, on April 30,2012; and WHEREAS, pursuant to the authority granted by Government Code section 53069.5, Baldwin Park Municipal Code (BPMC) section 131.05 established a process through which the City Council is authorized to provide a monetary reward to any citizen who gives information that leads to the arrest and conviction of someone for graffiti - related malicious mischief. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BALDWIN PARKAS FOLLOWS: SECTION 1. The City Council finds the acts of the juvenile suspect, in damaging property belonging to the City, and the property of Victor Manuel Salaiza were criminal, and in total disregard of the law. SECTION 2. In order to reward the witness, and to encourage such acts of public responsibility from the citizenry, the City Council, pursuant to BPMC section 131.05 and Government Code Section 53069.5, does hereby approve payment of a reward in the amount of $500.00 to Victor Manuel Salaiza for information which led to the identity, apprehension and conviction of the suspects involved in the vandalism on Big Dalton Avenue and Dalewood Street on August 8, 2011. Resolution No. 2013 -005 Page 2 of 2 SECTION 3. The City Clerk shall certify to the adoption of this resolution and it shall thereupon take immediate effect. APPROVED AND ADOPTED THIS 6th DAY OF March, 2013. MANUEL LOZANO, MAYOR ATTEST: ALEJANDRA AVILA, CITY CLERK STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do herby certify that the foregoing Resolution 2013 -005 was adopted by the City Council at a regular meeting held on March 6, 2013, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA, CITY CLERK 3. THIS FORM MUST BE SIGNED. 4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E� PACIFIc AVE., BALDWIN PARK, CA 91706 WARNING • CLAIMS FOR DEATH, INJURY TO PERSON OR To PERSONAL PROPERTY MUST BE FILED NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) • ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) Filing Stamp To: City of Baldwin Park 4. Claimant's Date of Birth (if a minor) 1. Name of Claimant 5. Claimant's occupation can L-j-7-> t'� O.ri�ra r Z2r 4 s lti. c 2.' Home Address of Claimant 6. Horne Telephone Number r �7i -�,.! rF a uqu.j r� -lc CJX CZ t't b toz & - c t 3 - to (- 3 3 3. Busiinees Address of Claimant 7, Business Telephone Number `L G,- c631 -4 y09' 8, Name and address to which you desire notices or communications to be sent regarding this claim: 9. When did DAMAGE or INJURY occur? Date:- Of-SIC. - It Time: 10. Names of any City employees involved in INJURY or DAMAGE: Name If claim is for Equitable Indemnity, give dale claimant Department ' ,p & ,, -J P&Ct-lcT oLn tF served with complaint: —N �'- 11. Where did DAMAGE or INJURY occur? ,3 [Foes P'- 4TW X-1 0 `ir-w . t `x.14 i_dei S-{YttrCvjm L, [PA 12. Describe in detail how the DAMAGE or INJURY occurred. 13. Were police or paramedics called? Yes I' No ❑ 14. If physician was visited due to Injury, Include date of first visit and physician's If yes, was a report tiled? Yes ❑ No © name, address and phone number If yes, what is the Report No? _ it- --? 14. Why do you claim the City of Baldwin Park is responsible? (Please be specific - Use additional sheet if necessary) Vie a-I`'W P� t1� 2 a-c, :; e �-� 3� z nl�f C DTI u x.5-6 Ile -t- J 15. List damages incurred to date? 16. Total amount of claim to date; $ 'Z a n a Basis for Computation: p'S» c. rJ 0, oD , ;' , ,pe; A-14 Limited Civil Case: z'yes ❑ No (State the amount of your claim if the total amount is $10,000 or less. if it is over $10,000 no dollar amount shall be stated, but you are required to state whether the claim would be a limited civil case (total amount of claim does not exceed $25,000)) 17. Total amount of prospective damages: $ - Basis for Computation:. 18, Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have Information: Name \!-' S-241—AL _S b, --L, z:,` Address i k %%" - 9,1 1e$1-ione 62�- �51_yz�g Name LAS,akl. S a,=_ ,tjr- Address r-1 •k r (3 L r:, -%�) . 13. P 17 a Phone L• 7-G-96 3- 19. Signature of Claimant or person filing on claimant's behalf, relationship to claimant and date: 1 hereby certify (or declare) under penally aperjury under the laws of ft state of CaGfamia that the foregokrg Is true and corned to the best Of my knowledge. L -tTb,-L /1� S4�� A_ _V/ _Signature Relafionghin 1n r..lnimanl Qa.,...a LT.. -- N e: Presentation of a false claim is a felony (Penal Code Section 72) CC Form I (Rev W06) •:`S T_ RL' SeiC6i :..rq:leyhfiIlY�:FTGCtS�'si Fe sOlCbkf[I .M W,�„r3� N;�I C.:14:.'= 7?3.''.hY. *A.r- : iLLU CITY COUNCIL AGENDA MAR 0 6 r CITY OF BALDWIN PARK ITEM NO. STAFF REPORT P - A - R K TO: Honorable Mayor and Members of the City Council FROM: Daniel Wall, Director of Public Wor s % wii:.ci DATE: March 6, 2013 SUBJECT: AUTHORIZE CONTRACT CHANGE ORDERS TOTALING $101,024 FOR THE CITY OF BALDWIN PARK TRANSIT CENTER PROJECT PURPOSE This report requests City Council authorize contract change orders totaling $101,024 for the City of Baldwin Park Transit Center Project. BACKGROUND On March 7, 2012, the City Council awarded a construction contract to PCL Construction Services Inc. in the amount of $8,631,300 for the construction of the City of Baldwin Park Transit Center Project. Contingency funds were set aside to cover unforeseen costs that might be encountered during the construction of the project. DISCUSSION PCL, the contractor for the Transit Center Project has encountered some construction items that are outside the scope of their original contract. PCL has submitted contract change order requests for these items, attached. Del Terra, the City's construction manager, has examined these change order requests for validity and has recommended acceptance of the items listed below: Contract Change Orde "r Descripfion Amount 1 Modifications to the fire pump room per Fire Department $28,502 2 Provide and install embeds for solar panel array $24,911 3 Extend concrete columns to accommodate solar panels $23,499 4 Additional longitudinal gutter $5,456 5 Modifications to lounge and restrooms walls $4,704 6 Additional pedestrian protection at Metrolink parking lot $3,822 7 Furnish and install additional guardrail at bridge tower $3,186 Transit Center — Authorize Contract Change Orders Page 2 of 4 March 6, 2013 8 Modifications to finish on lounge and restrooms walls $2,983 9 Additional block courses at North property line wall $2,008 10 Modifications to the bicycle lockers $1,953 Project/ Program Management Total $101,024 Item No. 1 is required by the Fire Department. After the construction contract was awarded, the Fire Department through its review process required extensive changes to the fire pump room, including the addition of an air conditioning system, changes to the fire sprinkler system, and the construction of a fire proof enclosure to house the pump room, among others. Items No. 2 and 3 are required to prepare the parking structure for the future installation of solar panels on the top level. The City has been awarded a grant for the procurement and installation of these solar panels, but is still in the process of procuring these funds. Once funds become available staff will return to Council for authorization to construct the solar panel alternate that was part of the Transit Center Bid. The $48,410 cost of these two items is reimbursable under an MRSC grant of $463,650 for the solar panels. Items No. 4, 5, 7, 8, and 9 are required due to these items being omitted from the construction plans at the time that the project went out to bid. These items were added after the award of contract. Though minor, these changes translate to a contract cost change. Item No. 6 is required for safety reasons. This item is for the temporary wooden canopy that will remain in place during construction of the bridge tower in the Metrolink parking lot. This canopy was necessary to provide protection to people traveling along the designated ADA path adjacent to the tower. Item No. 10 substitutes perforated steel doors on the bicycle lockers for the solid doors originally specified. The perforated doors allow the City to monitor what is being stored in the lockers. It is anticipated that there will be other construction contract change orders as this project moves toward completion. The total project cost and funding will be as shown in the tables below: PROJECT COSTS AMOUNT . ENGINEERING/ PROJECT MANAGEMENT Design $ 717,600 Project/ Program Management $ 910,500 Verizon Land used Pro C $ 610,100 MTA Funds Management to be authorized $ 83,407 Other (Survey, Misc $ 44,800 SUBTOTAL ENGINEERING $ 2,366,407 CONSTRUCTION PHASE (PCL Contract Transit Center — Authorize Contract Change Orders March 6, 2013 Page 3 of 4 Construction Contract $ 8,639,300 Deductive Alternate #8 Lower Level (approved 3/7/2012 $ 691,000 Deductive Alternates # 4,5,7,11 & 12 (approved 7/18/2012) $ 198,200 Deductive Alternate #1 Aluminum Fins (approved 10/3/2012) $ 275,000 Deductive Alternate #13 Canopies (approved 10/3/2012) $ 51,267 SUBTOTAL CONSTRUCTION $ 9,846,767 CHANGE ORDERS PROCESSED $ 357,422 PROPOSED CHANGE ORDERS (Not including Items 2 and 3 which are being funded through an MRSC solar rant ) $ 52,614 CONTINGENCY BALANCE REMAINING $ 97,386 TOTAL PROJECT COST $12120,596 The table below shows a summary of available funding sources to cover the project costs. FUND SOURCE AIVIOUNT. Grants FTA $1,910,872 MTA - PC 10% $ 4,187,000 MTA CMAQ $ 905,000 MTA Parking Management $ 186,000 SUBTOTAL GRANTS $ 7,188,872 City Funds Prop C (City Match) — used $610,100 for Land $ 3,208,096 Gas Tax (City Match $ 1,200,000 Measure R (City Match $ 425,428 Asset Forfeiture $ 300,000 AB 2766 funds AQMD $ 198,200 Public Arts Funds $ 200,000 SUBTOTAL CITY FUNDS $ 5,531,724 TOTAL FUNDING SOURCES $12,720,596 FISCAL IMPACT There is no fiscal impact on the General Fund. Sufficient funds are available in contingency funds shown in the table above. RECOMMENDATION Staff recommends that the City Council: Approve contract change orders with PCL Construction Services Inc. at a cost of $101,024. Transit Center — Authorize Contract Change Orders March 6, 2013 ATTACHMENT Change Order Requests and Backup Documentation Page 4 of 4 R1 .. ILk DELTERiZA ,ri �Ls ii BALo1NIN CHANGE ORDER REQUEST (COR) PARK Contractor : PCL Construction Services, Inc. COR Number: 026.1. Enter Negative FTA 5309: CA- 04- 0094 -03 Project Name: Transit Center Parking Structure Project Number: FTA 5309: CA -04- 0088 -03 To: (CM Firm) Del Terra Group Date Generated: 28- Jan -13 From: (Contractor) PCL Construction Services, Inc. Contract Number. $ - Description of Work: RFI No. CCD No. RFP No. CB #12 - Fire Pump Room & MEP changes. Relocation of fire sprinkler point of entry from north side of structure to Bogart side. New blockout added through shear wall. Added drain and condensate line for new A/C units. CMU w/ HM door replaces fence. Includes credit for chain link fence added in Addendum #4. A/C units are NOT INCLUDED. A. Material (attach itemized quantity and unit cost plus sales tax) B. Labor (attach itemized hours and rates) C. Equipment (attach itemized list) D. Subtotal E. Overhead & Profit for Sub - Not to exceed 20% OH &P for labor, 15% OHP for Materials and 15% OH &P for equipment of item D. Bonds/Insurance for GC: 1.2% -Sub bond, 0.76 % -P &P, 0.15 % -All -risk, 0.2 %- IS, 1 % -PL +PD = 3.3% F. Subtotal 5% Profit of subcontractor total cost. 15% Profit for self - perform total cost. K. Total Grand Total $ 28,502 GC Extra Sub/Self- perform Extra CREDIT Enter Negative Numbers $ - $ 8,382 $ flsao.00� $ 1,286 $ 13,381 $ $ - $ 1,215 $ $ 1,286 $ 22,978 $ 852 $ 3,447 $ 2,138 $ 26,425 $ 1,439 $ $ 3,577 $ 26,425 s {1,500.1 This proposal requires a schedule activity to be added to the Contractor's Construction Project Schedule. The duration of this activity is estimated to be calendar day(s), A schedule analysis, per General Conditions 12, will be done to determined if this proposal will change the contract milestone(s). Kevin Doetzl 23-Jan-13 PCL Construction Services, Inc. a bate Del Terra nature Date City of Baidwin Park Signature t� j -ice Anrt . uaie Architecls Engineers Parking Planners WATRY DESIGN, INC. Clarification Bulletin Date: 8/31/12 WDl No.: 09045 Project: Baldwin Park Transit Center P/S From: Derek Beaudoin To: Jose Gonzalez — Del Terra Contractor: PCL C.B. No.: #12 The following clarification is being made in order to provide additional mechanical, electrical and plumbing services in the fire pump room. • Sketch #42 —New split system air conditioning unit schedules. New units are for the fire pump room. • Sketch #43 — Located split system air conditioning units in the fire pump room. • Sketch #44 -- Single line diagram and feeder schedule for new fire pump service is shown. • Sketch #45 — Electrical plan of fire pump room showing power, lighting and added HVAC units. • Sketch #46 — Panel schedule with new HVAC circuits indicated. • Sketch #47 —Provided condensate piping to (2)two new fan coil units in pump room. • Sketch #4$ — Located point -of discharge for condensate drain line from fan coil units in pump room. Referenced Drawings: Referenced Specifications: Attached Drawings: Sketches #42 - #48 Attached Specifications: ACTION TO BETAKEN: ❑ Submit estimate only. You are not authorized to proceed with work. ® You are authorized to proceed as outlined above or as per plan revision herewith. Proceeding with work in accordance with these instructions indicates your acknowledgment that there will be no change in the Contract Sum or Time. Any claim for additional Contract Sum or Time shall be submitted per contract requirements. Copy To. ❑ owner----- - - - - -- Vijay Singhal ❑ Civil-------- - - - - -- Lisa Van Dorpe ® Constr. Mngr. -- Jose Gonzalez ® MEP------ - - - - -- Rob Foster ❑ Contractor - -- Kevin Doetzl ❑ Landscaping --- _ Jane Cataldo ® Architect- - - - - -- Michelle Wendler ❑ security- --------- Pete Hopkins ® Structural - -- - Derek Beaudoin ❑ Inspector----- - - - - -- [lay Roblero FAFDG Jobs\2009 Jobs\09 -101 Baldwin Park - Parking Structure \Correspondence\08 -31 -12 FDG Clarification Bulletin 412.doa San Jose, CA • Austin, TX • Newport Beach, GA watrydesign.com F DC GONSULTI"C3 FOSTER DESIGN GROUP CONSULTING ENGINEERS INC. Eng'r: Nancy Lee Date: 08 -31 -12 Job: 09 -101 Baldwin Park - Parking Structure Title: CB #12 BP Garage (Fan Coil Addition) MSK -42 17701 COWAN STREET SUITE 230 • IRVINE CALIFORNIA 926140 PH 949 253 9630 • FAX 949 253 9629 FD C3 GOI1ISUL-rIleiC3 FOSTER DESIGN GROUP CONSULTING ENGINEERS INC. Eng'r: Nancy Lee Date: 08 -31 -12 Job: 09 -101 Baldwin Park - Parking Structure Title: CB #12 BP Garage (Fan Coil Addition) n MOUNT CO DENSING UNIT HIGH ON WALL TO UNDERSIDE OF STRUCTURE. MAINTAIN MANUFACTURER'S REQUIRED CLEARANCES. (TYP. I SS 1 SET TEM SETPOiN T TO ERATURE 857E F'C 1 3/g" O.D. R.L & 3/4" O. D. S PRNG. �c ------------ ---- 1----------------- - - - - -- 1S %a" t.D. R.L & 4 0_D. R.S. PIPING. MSK -43 CB 12 � ENLARGED MECHANICAL GROUND LEVEL PARKING FARE PUMP ROOM SIC 43 , . ,..__ ... _...�. 17701 COWAN STkEET SUITE 230 IRVINE CALIFORNIA 92614 - PH 949 2S3 9630 - FAX 949 253 9628 F~ D G C 0r,,j S U LT ir-,j Eng -r: Mark Pankretz Date: 08 -31 -12 Job: 09 -101 Baldwin Park- Parking Structure ESK-44 FOSTER DESIGN GROUP Title: CB #12 BP Garage (Fan Coil Addition) CONSULTING ENGINEERS INC. 20OA/3P 1 800 AMP UGPS PER SCE SPECS T _ I t_J [TO UTILITY TRANSFORMER ti SEE POWER SITE PLAN, � SHEET E1.3 o II a � ,.y w I a U W W ' l� C7 41 N O r^ I U N SIZE 2 SIZE 1 I FP JP 25HP 3 /4HP NOTE: PROVIDE CONNECTIONS TO PUMPS, STARTERS AND CONTROLLERS FURNISHED BY FIRE PROTECTION CONTRACTOR AS SHOWN. COORDINATE INSTALLATION AND CONTROLS WITH FIRE PROTECTION CONTRACTOR. INSTALLATION SHALL COMPLY WITH 2010 CEC ARTICLE 695. FEEDER SCHEDULE FEEDER I CONDUIT/WIRE SIZE ITEM I KVA AMPS A.I.C. I %V. D. DIST. FT FP -1 1 1 1/4" 3 #6, 1 #8 E.G. FIRE PUMP 1 27.8 33.4 3242 1 1.66 1 195 17701 COWAN STREET SUITE 230 IRVINE CALIFORNIA 92614 - PH 949 253 9630 • FAX 949 253 9626 Eng`r: Mark Pankretz Date: 08 -31 -12 FOSTER ©ESGN GROUP Job: 09-101 Baldwin Park- Parking Structure ESK -45 CONSULTING ENGINEERS INC. Title: CS #12 BP Garage (Fan Coil Addition) LPS- 5,38,40 LPS -30, 3/4 "C -4 -FIRE �PUM�P,- CONTROLLE - GROUND LEVEL PARKING ELECTRICAL PLAN 17701 COWAN STREET SUITE 230 • IRVINE CALIFORNIA 92614 - Phi 949 2S3 9630 - FAX 949 253 9628 F, ED E C-- C> r-1 -CS U L--r I " C3 FOSTER IDESIC3N (--;RC>UP CONSULTING ENGINEERS INC. Eng'r: Mark Pankretz Date: 08-31-12 Job: 09-101 Baldwin Park - Parking Structure ESK-46 Title: CB #12 BP Garage (Fan Coil Addition) 17701 COWAN STREET SUITE 230 0 IRVINE CALIFORNIA 92614 a PH 949 253 9630 • FAX 949 253 9628 M, ! 35 E -n Z F- m fn 0, 42 M�c Cf) co > i ;01 G)' x I M IP3 �p Q im !-�Q. 0 �u > ;m im G): ;01 Kl;q jk 0 i 5!1 1z 0 1z 0) C: In C) ! U3 .... .. ..... j- ---- --------- G) --I r—i ... ... ...... ... ... .. .. ..... ... ... .. Z 0 C CU - ac)mx' 2n z M r- DI G) > > 81 -r—y-ur"I r- IZ I:z IZ > T I 11 T 1 1 T I I T i I 1 co 000 z m r N): PO C) cf) — 2 U < 0 -0 0 M ml m (0 7i m co 0 > G) CD PI) 1w . . ........ .. .. ......... .. > cy . . .... ... . .. ,>< >< co ki vo 0 rn N� r Q) i m > i?, i M 0 0 > -K M T4 I 1:01 �q 1 �-O!;u I Pn TL- z 0 m 10 m z 17701 COWAN STREET SUITE 230 0 IRVINE CALIFORNIA 92614 a PH 949 253 9630 • FAX 949 253 9628 I`I �ng'r: Juan Trevino F D G G O ICI � U L--T- I Date: 08 -31 -12 FOSTER C E S G N GROUP 30b: 09 -101 Baldwin Park - Parking Structure PSK- 4 7 CONSULTING ENGINEERS INC. Title: CB #12 BP Garage (Fan Coil Addition) r � •� 21' i 11- 1 -- � -d I I I I O p 2 n U L] l O - C Ce[W t asQ _ _ L'i EEL a Z 7 V nom. t w Q li O p 00 -- U b � W 4 U -- D- ~ O Ba Z ls.l a� uid � � U O 0 N W N M J �Lu 17701 COWAN STREET SUITE 230 a IRVINE CALIFORNIA 92614 • PH 949 253 9630 • FAX 949 2S3 9628 F: DC�i COICIsULTIICIC� FOSTER [DESIGN GROUP CONSUL-TING ENGINEERS INC. KEYED NOTES: Eng'r: Juan Trevino Date: 08 -31 -12 Job: 09 -101 Baldwin Park - Parking Structure Title: CB #12 BP Garage (Fan Coil Addition) Q1 2 -INCH WASTE DOWN WITH WALL CLEANOUT. Q2 2 -INCH VENT DOWU, Q3 1 -1/2 -INCH COLD WATER DROP IN WALL- 1/2-INCH COLD WATER DROP IN WALL L - O 3/4- INCH COLD WATER DROP IN WALL © 1 -1/4 -INCH COLD WATER DROP IN WALL 42 IP-1 BEHIND ACCESS PANEL WTH 1/2 -INCH TP DOWN. PROVIDE DISTRIBUTION BOX WHERE REQUIRED FOR MULTIPLE DRAINS. ® CONDENSATE DRAIN TRAP. SEE DETAIL 4 THIS SHEET. O9 3/4 -INCH CONDENSATE DRAIN DROP IN WALL AND CONNECT TO LAVATORY TAILPIECE. SEE DETAIL B THIS SHEET. 10 4 -INCH VENT UP. PSK -48 17701 COWAN STREET SUITE 230 • IRVINE CALIFORNIA 926140 PH 949 253 9630 • FAX 949 253 9628 PACIFIC COAST STEEL Contractor: PCL Job Name: Baldwin Park P.S. Extra # 5 Description: CB -12 - New Fire Pump Room Ref. CB -12 See attached CB -12. Rel. 4125.X & 126.X Date: PCs Job 4: 12/18/2012 12LI26 Material: Quantity: Unit: Unit Price: Comments: Extended Price: Rebar 1,684 LBs $ 0.60 $ 1,010.00 Penetration Type 2 13 LBs $ 157.00 Per Detail 6/S6.3 (14" Wide Beams) $ 2,041.00 Rebar - FOB 1,103 LBs $ 0.60 CMU Wall Material $ 662.00 P.T. Cable - LBs $ 1.75 $ - Couplers - Each 1 $ - I $ - Other Each 1 $ - $ - 1 $ 3,713.00 1 Labor Impact: Quantity: Unit: Unit Price: Comments: Extended Price: Rebar 16 Hours $ 73.55 $ 1,177.00 Wire Mesh - Hours $ 73.55 Premium Portion Only $ - P.T. Cable - Hours $ 73.55 Premium Portion Only $ - Couplers - Hours $ 73.55 $ - Other - I Hours I $ 73.55 $ - $ 1,177.00 FWA Labor: Quantity: Unit: Unit Price: Comments. Extended Price: Regular - Hours $ 73.55 $ - Overtime - Hours $ 21.05 Premium Portion Only $ - Doubletime - Hours I $ 42.10 Premium Portion Only $ - Other - Other: Quantity: Unit: Unit Price: Comments: Extended Price: Detailing 6 Hours $ 70.00 $ 420.00 Crane - Hours $ 300.00 $ _ Delivery 1 Each $ 500.00 $ 500.00 Other - Each $ - $ - Sub Total = Overhead & Profit @ 10 % & 5% Sub Total = Bond Fee = Total Extra To Contract $ 920.00 $ 5,810.00 $871.50 $6,681.50 $6,681.50 , 4805 Murphy Canyon Rd Phone: 858- 737 -7600 San Diego, Ca 92123 Page 1 Fax: 858 - 737 -7701 Page 1 Of 2 GERDAU 5 581 6 0 Totals LB 581 Note., Delivery 08/22/12 Longest straight bar: 20-00 Longest bent bar: 8 -05 (Mark 534) Longest radius bar: NIA 0 176 757 5 0 927 927 6 0 1,103 1,684 Totals LB Title passes at point of purchase. Claims for shortages must be made within 24 hours of delivery. A service charge of 18% per annum shall be assessed on past due invoices. The customer agrees to pay all collection costs and reasonable attorney's fees. Load #: NIA Color: REDCIRIGRNSO Customer: PCL CONSTRUCTION Grade: 70 Job Name: BALDWIN PARK TRANSIT CTR PIS Detailer: RJ BRADSHAW DESCR.: Date: 08/20/12 Location: BALDWIN PARK ION Remarks: Description: FIRE RM CMU FTGS Job #: 121-126 -A Release #: 0125.X SAC Code: 0350 # # #1 Qty ISZILength l Mark ITP.I A I B l C l D l E F l G I{{ H �f K l R l J l 0 Size Straight Light Bent Heavy Bent Size Total Size 5 581 6 0 Totals LB 581 Note., Delivery 08/22/12 Longest straight bar: 20-00 Longest bent bar: 8 -05 (Mark 534) Longest radius bar: NIA 0 176 757 5 0 927 927 6 0 1,103 1,684 Totals LB Title passes at point of purchase. Claims for shortages must be made within 24 hours of delivery. A service charge of 18% per annum shall be assessed on past due invoices. The customer agrees to pay all collection costs and reasonable attorney's fees. Page 2 Of 2 G E R ®AU Customer: PCL CONSTRUCTION Grade: 70 Job Name: BALDWIN PARK TRANSIT CTR PIS Detailer: RJ BRADSHAW DESCR.: Date: 08/20/12 Location: BALDWIN PARK Remarks: Description: FIRE RM CMU FTGS Job #: 121-126 -A Release #: 0125 -X SAC Code: 0350 # # #I Qty IS71Length I Mark ITP -1 A I B I C I D I E I F I G I H I K I R 1 7 1 0 11 201 51 s -05 1 534 12 1 0 -10 1 7 -07 1 1 1 1 1 I I l I I 21 781 6I 7 -11 f 602 12 1 1 -00 1 6 -11 1 ! ! ! 1 1 1 1 ! 1 --- I ----- i-- I ------- I --------- 1 31 101 51 20 -00 1 1 41 101 51 10 -00 1 51 55f 51 4 -08 1 j Page 1 Of 2 CERDAU Note: Delivery 10/26112 Longest straight bar: 20 -00 Longest bent bar: 7 -08 (Marie 546) Longest radius bar: NIA Title passes at point of purchase. Claims for shortages must be made within 24 hours of delivery. A service charge of 18% per annum shall be assessed on past due invoices_ The customer agrees to pay all collection costs and reasonable attorney's fees. Load #: NIA Color: REDTRIIGRNSQ Customer: PCL CONSTRUCTION Grade: 60 Job Name: DESCR.: BALDWIN PARK TRANSIT CTR PIS Detailer. Date: RJ BRADSHAW 10/24/12 Location: BALDWIN PARK Remarks: Description: FIRE RM CMU WALLS Job #: 12L126 -A Release #: 0126.X SAC Code: 0350 # # #I Qty ISZlhength � Mark ITP -[ A I B I C D I E I F I G I H I K I R I S 0 Size Straight Light Bent Heavy Bent Size Total Size 4 871 0 113 984 4 5 91. 0 27 118 5 Totals LB 962 0 140 1,102 Totals LB Note: Delivery 10/26112 Longest straight bar: 20 -00 Longest bent bar: 7 -08 (Marie 546) Longest radius bar: NIA Title passes at point of purchase. Claims for shortages must be made within 24 hours of delivery. A service charge of 18% per annum shall be assessed on past due invoices_ The customer agrees to pay all collection costs and reasonable attorney's fees. Page 2 Of 2 Customer: PCL CONSTRUCTION Grade: 60 Job Name: DESCR.: BALDWIN PARK TRANSIT CTR PIS Detailer. Date: RJ BRADSHAW 10/24/12 Location: BALDWIN PARK Remarks: Description: FIRE RM CMU WALLS Job #: 12L126 -A Release #: 0126.X SAC Code: 0350 # # #I Qty ISZILength I Mark ITP.I A I E I C I D I R I P I G I H I K I R I J 1 0 11 81 41 4 -0521 492 12 1 0 -08 1 3 -0921 1 1 1 1 1 1 1 1 1 21 101 41 3 -05 1 493 12 1 0 -08 1 2 -09 1 1 1 1 1 1 1 1 1 1 31 181 41 5 -06 1 494 117 1 1 2 -09 1 2 -09 1 1 1 1 1 1 1 1 1 41 21 51 7 -08 1 546 12 1 0 -10 1 6 -10 1 1 1 1 1 1 1 1 1 1 51 51 51 2 -02 1 550 112 1 0 -07 1 0 -07 1 1 -00 1 1 1 1 1 1 1 1 0 -05 1 --- I----- 1-- 1------- I---- - - - - -1 61 271 41 20 -00 1 1 71 701 41 10 -11 1 1 81 81 51 10 -11 I I COJVRLETTF DOW,, S?- 'U'rfo-Ns 2801 Saturn Street - Suits #B • Brea, CA 92821- �7 t 4'} 985 -2900 } Fax (714; 9,95 -2910 esituLr:�.00 CHANGE ORDER PROPOSAL NO. 3.1 TO: PCB. CONSTRUCTION DATE: OC'T'OBER 29, 2012 700 NORTH CEN"T"RAL AVE. STE. 700 x GLENDA.LE, CA 91203 PROJECT- BALDWIN PAM PA.R NG STRUCTURE ATTN.- KEVIN DOETZE EJE JOB 9: I2 -176 Q d ®@efluzzma 6! @R886 Deno Q news man 6"%e Deana ®n`xiffiC m 'Rum tl among SCOPE OF WORK PROSE AND INSTALL DOOR AND HARDWARE AT NEW DOOR OPENING 17. NOTE: FRA.tE INSTALLATION IS BY OTHERS. NOTICE TO PROCEED MUST HAVE A WRITTEN AUTUORIZATION BEFORE ANY MATE aIT,L BE ORDERED. IMATERIAL 'WILT., NOT BE SHIPPED OR INETAI-.LED WITHOUT THE ACTUAL, BrLLE'G VXERCLE, WE HAVE NOT PROCEEDED WITH THIS CHANGE ORDER. w Change order (CO) Ci Construction Change Directive (CCD) Q Time & Material --Not to Exceed (T &,M) PER YOUR BULLETIN 12 DATED 8/31/12, WE QUOTE THE FOLLOWING C1 ANGE: *TOTAL ADD: $1,736M *SEE ATTACHMENT FOR BREAKDOWN OF ADDS: € mess otherwzse noted this quote will remain firm for 3€3 days, t ereafter subject to review- EJ ENTERPRISES AU THORIZED SIGNATURE joeY-ticco e, ex Terpsises€ oars. o NOTE: ALLOW 4 -6 WEEKS .LEAD TI NE FROAFt RECEIPT OF WRIT"T"EN APPROVAL. PACE I OF 2 ATTACHMENT EN'S` N o I CHANGE ORDER PROPOSAL NO. 3.1 PER YOUR BULLETIN 12 DATED 8131112 DATE: OCTOBER 29, 2€12 PROJECT- BALDWIN PARK PARKING STRUCTURE E UNIT: (1) EACH 3-0 X 7 -0 X 13/4, NON-RATED, FLUSH HM DOOR $214.00 (1) EACH 3-0 X 7-0,7 %" JAMB DEPTH, NON - RATED, HM MME $142.00 (3) EACH FBB191 4.5 X 4.5 N -630 S 20.33 (1) EACH L%80P -06B "C" KEYWAY "O" BL ED -626 S348.50 (1) EACH 4111 A -VT EDA162G — 689 $211.50 (1) EACH W 5401 CCV -626 x.15 (3) EACH SR64 -GRY .15 SALES TAX: 8 %% MARK-UP 15%; TOTAL: (1) EACH FREIGHT $100.00 1147l:YsiA S 214.00 $ 142.00 S 20.33 $ 248.5€ 211.50 8.15 .45 s 995.59 $ 85.24 S 1 &V7 $1,233.00 $ 100.00 (1) EACH LABOR $350.00 s 350.00 NMR -UP 15 %: S 52.50 TOTAL: $ 403.€ 0 TOTAL ADD: PAGE 2 OF 2 $1,736.00 -\ i .:l J .` -L, ( tN'R 1" Ex. iic..= 761.59 10 4 7102 `t'iiUN , STR :r1 BI ENA E'%RK, CA 90621 -3891 '1' €-:1.1-THONE, 71-1.522 >662 . *. FRCS € \i €€.r.: 714.52-L7721 EXTRA WORK ORDERED PCL Construction Services, Inc. 500 N. Brand Blvd. Suite 1500 Glendale, Calif. 92103 Description of Work: Add for Masonry at Fire Pump Room. ORDER: # 3 ORDER DATE: October 24, 2012 ORDERED BY: Casey Tollman PROJECT: Baldwin Park Transit Parking Structure _ LABOR Total Labor MATERIALS -- 6 Total Materials 1 Rem. OT DT Rate Arnoll]]t Block 51,040 -00 Foreman j 16 S 13,778.0(1 S61.09 977.00 Mortar 5 186.00 Brickmason 64 $59.57 3,512.00 Pump & Grout Additives S1.1 25.00 Apprentice Misc. (Spiders & Wire) $ 272.00-11 Bricktender — _ 74 $52.95 3,918.00 Total Labor Cost 58,707.00 Total Materials Cost S2,623.60 EQUIPMENT/ MISC. Description Amount I Forklift, Mixer Masonry Saw & Blades i Total E nq_ iplMisc. $678.00 SUMMARY Total Labor $8,707.00 1 Total Materials _ 52 623.00; Total Equip./ Misc S 67&00 Subtotal„ S12,008.00 Overhead & Profit _ 51,801.00 Grand Total ' S 13,778.0(1 r The Original Contract Sure was: $55,400.00 1$13,809 i Previous Work Orders: $26,600.00 The Contract Sum will be changed by this Work Order: $ I3,778.00 The New Contract Sure including this work order is: $98,778.00 Contractor: — Please send change order as soon as possible. Michael K. Lynch, Vice President Date: October 25, 2012 MR. INL)USTR1AG • C0,11MF.RCIr4L DON BRANDEL PLUMBING, INC. DESIGNIBUILD Contractors License 176778 August 15, 2012 PCB: 700 N. Central, 4700 Glendale, CA 91203 -3254 Attn: Kevin Doetzi proj: Baldwin Park Transit Parking Structure Re: Added Drain at the Fire Pump Room Gentlemen: (562) 408 -0400 • (714) 527 -9158 FAX (562) 633 -5929 Don Brandel Plumbing, rocs requests an increase of $1.714.00 be added to our contract amount for the above referenced project. This increase is for the added drain at the Fire Pump Room. The drain ties into the storm drain per Plan. Our cost breakdown is attached for your review. If you have any questions or require tbrther information. please call. Sincerely, Derr Brandel Plumbing, Inc. Jinn Brandel Vice President 15100 TEXACO AVENUE • PARAMOUNT, CA 90723 CHANGE ORDER REQUEST Hate: 8115112 QBP No. 1170 -03 Job: Baldwin Park Transit PIS Work Description: Added Drain Fire Pump Room MATERIAL ON Unit 1 ea 40 ft 1 ea 1 ea 1 ea 10 ea LABOR Hours 3 2 MISCELLANEOUS Hours 3 Description 4" JRS 20305 YP 4" no -hub pipe 4" no -hub santee 4" no -hub 118 bend 4" no -hub 114 bend 4" Husky 2000 couplings Description Foreman Foreman at 1.5X Unit Price Extension 119.52 119.52 5.66 226.40 14.98 14.98 7.04 7.04 15.08 15.08 7.98 79.80 Subtotal 462.82 Sales Tax 40.50 Totall Material Unit Price Extension 93.00 279.00 129.14 258.28 Total Labor Description Unit Price Extension Backhoe 150 450.00 Total Misc, Total Cost 15% Overhead Subtotal Amount of Request $503.32 $537.28 2450.00 51,490.60 $223.59 $1,714.19 $1,714.00 ADDITIONAL WORK AUTHORIZATION l DON BRANDEL PLUMBING, INC. 15100 TEXACO AVENUE PARAMOUNT, CALIFORNIA 90723 (562) 408.0400 (714) 527 -9158 FAX (562) 638 -5129 Contractors State Lie. #176778 OLtNER'5 NAME PHONE ID ,+ STREET - _.�._ J06 -AF �^ �j JOB NUMBER G� /�1_C+ ! �G✓ — �-• .G `� Yid- �.�r � :I �f / d '" f C3 % Ci7y ShTE STREETS' f�+ EXISTING WNi'RACT NUMBER J,WE .JE EXsST`,NG CD1TRACT 0-Y STATE You are authorized to perform the following specifically described additional work: .7.•/�. -. �.y't.� „�.Il -^ �_- YJ�1 :fit .... .... ... __. .. . -. .. _ -. -.._ Y .Stu trjr .......... I Ilk- ADDITIONAL CHARGE FOR ABOVE WORK 1S, � Payment will be made as follows: Above additional work to be performed u der same conditions as spekified in original contract unless otherwise stipulated. Date _ Authorizing 5ignatur [osva =_a s,ctts H We hereby agree to furnish labor and materials - complete in accordance with the above specifications, at above stated price. Authorized Signature Date (C0WAAM0RSZ115 HERE) �� THIS IS CHANGE ORDER NO. X715 n @Yf5iOf1 D2COttic$ Part pf, 3tIC is C01119�f;'SaI1C6 Wilh, ;h2 exiS +.ing LOnlfaCt. Lille DON BRANDEL P`Lumm, INC. t ' °t1sT ESI • con�Jt'Dr�cl.ar, DES1G?1 ;IB UIL D Contractors License 176778 (562) 408 -0400 • (714) 527 -9158 FAX (562) 633 -5129 January 22, 2013 PCL 500 N. Brand, 91500 Glendale. CA 91203 Attn: Kevin Doetzl Proj: Baldwin Part: Transit Parking Structure Re: Added Condensate Gentlemen: Don Brandel Plumbing, Inc. -requests an increase of $2.485.00 be added to our contract amount for the above referenced project. This increase is for the added condensate litre for the Fire Pump Roorn per the 8 -1 /2 " x 11" drawing that is attached. Our cost breakdown is attached for your review. If you have any questions or require further information, please call. Sincerely, Don Brandel Plumbing, Inc. Jinn Brandel Vice President 15100 TEXACO AVENUE * PARAMOi)NT, CA 90723 CHANGE ORDER REQUEST 1122113 DSP No. 1170 -8 .fob: Baldwin Park Transit PIS Work Description: Condensate MATERIAL Qt rr Unit Description Unit Price Extension Subtotal 432.00 Sales Tax 39.00 Totall Material $471.00 LABOR HOUrs Description Unit Price Extensions 10 f=oreman 93.40 930.00 4 Apprentice 65.00 260.00 Total Labor $ 1,190.00 MISCELLANEOUS Description Cost Insulation 540.00 Tota€ Misc. $500.00 Total Cost $2,161,00 15% Overhead &324.00 Subtotal $2,485,00 Amount of Request $2,485.00 DON BRANDEL PLUMBING,INC.- MATERIAL AND LABOR RECAP Page: 1 BALDWIN PARK PS Bid 7013 1 :05 Pm 12127199 Alternate: 20 (Add_) (Standard) Plumbing PIPE /NIPPLES COPPER PIPE (ACP) COPPER PIPE, TYPE M, HARD DRAWN (CQM90 - - -- MATERIAL - - -- -- FIELD LABOR -- DESCRIPTION --- --- -- SIZE - --- ----- QTY UNIT MULT TOTAL UNIT CORR TOTAL WEIGHT PIPE 3/4 44 4.23 0.41 76 0.03 1.10 1 15 ACP Total 44 76 1 15 FITTINGS COPPER FITTINGS (BFF) WROT COPPER FITTINGS,LEAD FREE SOLDER (COWTS5) - - -- MATERIAL -- FIELD LABOR -- DESCRIPTION --- ---- SIZE - -- ----- QTY UNIT MULT TOTAL UNIT CORR TOTAL. 14EIGHT 90 DEG ELBOW 3/4 12 9.73 0.11 13 0.11 1.10 1 2 TEE 3/4 1 17.€34 0,11 2 0.13 1.10 0 0 MALE ADAPTER 3/4 2 15.21 0.11 3 0.13 1.10 0 0 BFF Total. 15 16 2 2 PIPE CUT ADDITIONAL ITEMS (XXX) COPPER PIPE CUT WITH CUTTERS (CP -CUT) - --- --- MATERIAL -- - -- ww FIELD LABOR -- DESCRIPTION --- -- - -- SIZE -- --- -- QTY UNIT MULT TOTAL UNIT CORR TOTAL WEIGHT PIPE CUT 3/4 7 ZERO 1.00 ZERO ZERO 1.10 ZERO ZERO XXX Total 7 ZERO ZERO ZERO PIPE /FIT JNTS ADDITIONAL ITEMS (XXX) 95/5 SOLDER PIPE & FITTING JOINT (95 /SPFJ) - - -- MATERIAL - - -- -- FIELD LABOR -� OESCRZATION ------- --- SIZE -- - - - -- QTY UNIT MULT TOTAL UNIT CORR TOTAL. DIA.INCH FITTING JOINT 3/4 3:3 ZERO 1.00 ZERO ZERO 1.10 ZERO 25 XXX Total 33 ZERO ZERO 25 DON BRANDEL PLUMBING,INC. - MATERIAL AND LABOR RECAP Page: Z BALDWIN PARK PS Bid 708 1:05 Pm 12/27/99 Alternate: 20 (Add.) (Standard) UNIONS COPPER FITTINGS (BFF) COPPER X COPPER UNION, SWEAT, 50/50 SOLDER (CXCSG) --- --- MATERIAL - - -- -- FIELD LABOR --- DESCRIPTION - - - - - -- SIZE -- - - --- OTY UNIT MULT TOTAL UNIT CORR TOTAL WEIGHT UNION 3/4 2 66.73 0.11 15 0.15 1.10 D 0 BFF Total. 2 15 0 0 HANGERS ADDITIONAL ITEMS (XXX) HANGER, COPPER (COPHANG) - - -- MATERIAL -- - FIELD LABOR - -- DESCRIPTION -- - - - -- SIZE ---- -- --- QTY UNIT MULT TOTAL UNIT CORR TOTAL WEIGHT HANGER- TYPE 1 3/4 6 3.76 1.00 23 0.35 1.10 2 2 XXX Total 6 23 2 2 MISC. ITEMS ADDITIONAL ITEMS (XXX) MISCELLANEOUS LISTING (MISCL5T) -- MATERIAL - -- -- FIELD LABOR -- DESCRIPTION - - - - - -- SIZE -- - ---- QTY UNIT MULT TOTAL UNIT CORR TOTAL WEIGHT ORYWELL t 300.00 1.00 300 4.00 1.10 4 ZERO XXX Total 1 300 4 ZERO HANGER ROD ADDITIONAL ITEMS (XXX) HANGER ROIL ALL TYPE MATERIALS (HANGROD) - ---- MATERIAL - - -- --- FIELD LABOR -- DESCRIPTION -- - - - -- SXZE - - - - - -- QTY UNIT MULT TOTAL UNIT CORR TOTAL WEIGHT BLK ALL - THREAD 3/8 12 ZERO 1.00 ZERO ZERO 1.10 ZERO 5 XXX Total 12 ZERO ZERO 5 ROD SUPPORTS ADDITIONAL ITEMS (XXX) HANGER SUPPORT ALL TYPE MATERIALS (HANGSUP) .... MATERIAL -- -- FIELD LABOR --- DESCRIPTION -- - -- SIZE - - -- -- QTY UNIT MULT TOTAL UNIT CORR TOTAL WEIGHT DON BRANOEL RLUM81NG,IMC.- MATERIAL AND LA80R RECAP Page= 3 BALDWIN PARK PS Bid 708 1:05 Pm 12/27/99 Alternate= 20 (Add.) (Standard) Plumbing ROD SUPPORTS ADDITIONAL ITEMS (XXX) HANGER SUPPORT ALL TYPE MATERIALS (HANGSUP) - -- MATERIAL - - --- ---- FIELD LABOR --.- DESCRIPTION - - - - --- SIZE - -- - -- -- QTY UNIT MULT TOTAL UNIT CORR TOTAL WEIGHT DRILL. SHIELD 3/8 6 ZERO 1.00 ZERO ZERO 1.10 ZERO 4 XXX Total 6 ZERO ZERO 4 Plumbing Total 126 432 10 28 T FIRF PUMP ROOM Kevin Doetzl Subject: Transaction Inquiry Details for Cost Code: 950020 - 1i.Sprink. Block -out, Cost Type: All on Project #5221209 Transaction Quantity Date Actual Transaction Transaction $ Detail Detail Transaction Remarks Document Source Number Document Type Cost Type Payroll 6/30/2012 7 261.45 Labor n/a JDE 8989 FT2Labor Distribution 6/30/2012 0 49.42 Burden Journal n/a JDE 8990 T3 Labor Entries Actual X6/30/2012 E 0 85.26 Burden Journal Entries �/a JDE 8990 T3 Labor WEEKLY TIME CARD Week Ending: t✓ - t'?- l;m to ee Type Dame Ern to ee ILL-11 Class Supervisor Hourly LF,=17w C ? 6 Begin Shift -Time In Or/-)O LfCO (I-10 fi n ©p Ll Meal - Timeout I I ' r 00 11,00 111,66 Meat - Time In lvzo it !30 AQ I 1 , �o EndShlft- Timeout ;?! 7(-%0 ! � ,120 ,lob Number Cost Code C9 MON TUE WED THu 7 FRi SAT SUN TOTAL ST I-0 OT DT O hL�b ST My signature below oonhnns the follovdng; 1} The hours of work recorded above are correct;and, 2) ]did not have a work injury, this yreek. If any of these statements are not tme. I have Vaitten the correction in the comment box below and reported the issue andlor injury to my supervisor. Comment(s); ❑ Work Injury— Date occurred Date Reported to my supervisor ❑ Description of injury ❑ Work Flours are not correct - Date reported to Supervisor C I Employee Signature Date 1--'$rupervisor Signatu� pate WTC -Rev -D Ll My signature below oonhnns the follovdng; 1} The hours of work recorded above are correct;and, 2) ]did not have a work injury, this yreek. If any of these statements are not tme. I have Vaitten the correction in the comment box below and reported the issue andlor injury to my supervisor. Comment(s); ❑ Work Injury— Date occurred Date Reported to my supervisor ❑ Description of injury ❑ Work Flours are not correct - Date reported to Supervisor C I Employee Signature Date 1--'$rupervisor Signatu� pate WTC -Rev -D WEEKLY TIME CARD Week Endina: /11 � -?vly signature be%6vconfirms The following: 1) The hours Of work recorded above are correc ;Ond,2) I did not have a work In a this eek It any of these statements are not true, I have vainer the correction In the com meet box below end reported the issue andlor injury to my supervisor. Employee Work injury — Date z)=;Ted Date Reported to my supervisor Description of Injury Work Hours are riot correct - Date reported to Supervisor supervisor Signature Date WTC•Rev-0 m -?vly signature be%6vconfirms The following: 1) The hours Of work recorded above are correc ;Ond,2) I did not have a work In a this eek It any of these statements are not true, I have vainer the correction In the com meet box below end reported the issue andlor injury to my supervisor. Employee Work injury — Date z)=;Ted Date Reported to my supervisor Description of Injury Work Hours are riot correct - Date reported to Supervisor supervisor Signature Date WTC•Rev-0 Kevin Doetzl Subject: Transaction Inquiry Details for Cost Code: 950023 - FD Changes, Cost Type: Labor on Project #5221209 Transaction Actual Transaction Transaction Transaction Document Document Date Manhours Detail 1 Detail 2 Source Remarks Number Type Correct 9/7/2012 0 107.04 Labor Burden !n /a JDE [691141 ( 911112 ! 9/1/2012 0 !9.75 Regular Time Regular JDE [-[690148 E� U - -'~ Tme ayroll Labor � � $13112012 6 FP n/a JDE 9056 1T2 I IActual 1 ! 18/31/2012 0 37 Burden n/a JDE 9058 T3 Journal I iEntries 1 8/25/2012 �0 12.56 Regular Time Rieng1elar i JDE 689560 EU (Payroll Labor r 18/25/2012 6 !242.1 1 n/a JDE 9047 Ff2 i I iDistribution -- !Actual 18/25/2012 j0 41.5 IJourrnal n/a JDE 9049 T3 � Entries Actual [8/25/2012 0 79.14 Jourdnal 6/a JDE °9049 T3 I 8ntries F Payroll Labor 8/18/2012 '80.7 �n/a JDE 9040 [T2 Distribution -- Actual ! Burden 8/18/2012 0 113.84 Journal n/a JDE 9041 T3 Entries Fi _._.._.__.� Actual 8/18/2012 0 126.38 Burden n/a JDE X9041 fT3 Journal Entries I WEEKLY TIME CARD Week Ending, 8118/12 Ern to es Type I Name I Employee ID Class Su ervisor Hourly RUIZ, DANIEL F. I 22754 CPFM My signature below confirms the following: 1) The hours of work recorded above are correct and, 2) ]slid not have a work,lniury this week. if any of tnese statements are not true, i nave written we correction in the comment nox below and reported the Issue and /or injury to Comment {sj: © Work Injury— Date occurred Date Reported to my supervisor. © Description of injury © 1Hork Hours are not correct— Date reported to Supervisor Other. Employee Signature D.t.7 Supervisor Signature - _.�___� Date` _ • LM ffmv t' ��i�� F • ��� I R si �_ MIMMM 5221209 :070 • iii �����cl��� �� lil •���r��l■Ilrr�c��ld�ll�l���►�I■ TOTAL . My signature below confirms the following: 1) The hours of work recorded above are correct and, 2) ]slid not have a work,lniury this week. if any of tnese statements are not true, i nave written we correction in the comment nox below and reported the Issue and /or injury to Comment {sj: © Work Injury— Date occurred Date Reported to my supervisor. © Description of injury © 1Hork Hours are not correct— Date reported to Supervisor Other. Employee Signature D.t.7 Supervisor Signature - _.�___� Date` WEEKLY TIME CARD Week Ending: 8125112 Employee Type N Name E Employee ID C Class S Supervisor Hourly R RUIZ, DANIEL F. 2 22754 C CPFM WA, • „ - w mid- _�= � =�I�� • „ - w mid- _�= � =�I�� WEEKLY TIME CARD Week Ending: 9/01/12 EMplo ee Type Name Employee ID Class ervisar Hourly FLORES, OSCAR J. 11 _ 2196 LBGFS2 ST 5221209fj ST 1 OT VVIP 621e y 0 DT ------------------------ OT DT VLI�Gy S. he4. ST ODT ST OT DT -------------------- ZOO— ST OT DT ST DT ST OT DT ---------------- ----­---------- ST — OT DT -------------------- ........ ------ ST OT DT r, t-A Total ST 11 1 /45 1 79 1 b 1 1 32-- Total OT Total DT TOTAL HOURS >. 3 My signature below confirerts the following: i)-rhe hours of work recorded above are correct and, 2) [did not have a work Inluixthis, week, if any grebe bta�emtmu, are nut true, i nave wf juen ine correction in ine comment vox neiow anti reported the issue Comment(s): 0 Work injury— Date occurred Date Reported to mysupervisor El Description of Injury El Work Hours are not correct— Date reported toSupervisor . Other. (L- _3 0 Employee Signature Date SuperAsorSIgnature Date F-11 CHANGE ORDER REQUEST (COR) P A R K Contractor : PCL Gonsiruction Services, Inc. - - -- COR Number: 042 F IA 530: CA_t]4- 004 -03 Project Nam: Transit Center PalrRing Strocture Project Nurnbea: _ F7A 5so: rA- o4- ooBs -03 To_ (C if Prrrrr) Del'Terea Group Date Generated, S- :fan43 Froth; fConlractorj PGLCOnstructtan Services: fn0. Conlract Number_ Description of Work,. RFf too, CCD N40 RFP No. Provide materials and labor to install ernbeds fgr. PV array (Additive A1fef4.18t(a #1) per A2.5 ALT issued September 1'd, 2011- A, MottlDnal (attach itemized quantify and unit coot gtus sales tart 8, l9bar.(artac -h itwnr4ud hours aM ralea) C. [quipmont (allai lh ite+nfred lisl) Subtowl E. Overhead & Profit far Suit - hot to exceed 20% OHRP irar Isbor, MIA QHP for t lelerials and 15 °k OOP tPr equiprllent of item Q. Bon"Iiisuranee° for GC: 4:2 G -^zuL bond; 6.76 °lu -F' &P, b.15° 511 risk. R.2` s IS. 1%-Pl. aPO = 3.3% F. SubioW 50A MoSt of subconfractor irilar COO. qC C-xlm SubfSelt- perform Extra r; R;-, L I T S 781 $ - $ 76t S 23,000 5 S IIJ50 5 I K. Total Gratin Total $ 24011 S. 1,911 23X0 Tats praposal requlres a schioduk, WIYity to be SOW to ttte Conlractofs CCnsW44 9h Project 9cheidvle. I" duration of INs actirity Is esitmated to be calend&r dap(el. A sctletrure analysis, p*r0owat Coatdrltans 12, will be dons to defenninod VMS proposer will cltango 010 C4rtlralcl mllestane(a)- KeWit, Maul PCL Covet ..ctkkt `ervkes, In M. li,° -ie Dcl lrwto nrct Date trily at Bsumn Park sig Maea AS able . Kevin Doetzi From: Sent: Tui6sday, JanUary 22, 2013 1:02 PM Tp Kev!nocelzi «zo: Fmed rbm- TmtyColUnn. svbjmcm: Baldwin Park PS�277-1O77x 31 FIV8upport Embeds The cost uo fabricate (7) column embeds per the details unA2.s ALT for the Photovoltaic supports Is Tile embeds are to be ga[winizedand are FOB forothers to Install. Formal pricing will b.o stnt to you upon completion. P,gn�_%. Greg L,�,me Pwleo�a�Cm m mApI(O Metal, |�� 714-639-9330 x39 IM'630'8278(fvu} 714'321-8550(cvU) STIEELDIVS|ON ARCmosX-TaeALmIV|sxzm osxW. Cypress Street 1085N.Pn,kcrStreet Orange, Co9zps7 prnnXm^CA92867 »^u,i t;x`Q,. x,^', E.,°C,n.e .,"m/xx"idem/;i'mfjxa°,-,"*w* vii umaxby low. yrro*�not M-F hilenv;?d +, 1oev. You should 'kfete tiiisonm/xm�,n/�v ~sh,~a,A°m"'~xak.,.,o°,v.*vwh^/mxm Yam v/rhe,varmoiDh�.o'io/v./y uuprx'o,vrxY,tribmkmv/V,/. '"m° WO? o41m.~g2 j*'mxo,v./,mv'x/hy^&v',,^/ Oil h, ;Y 5/';r0,/mx/'oxwu. Vyuxouzwe twh,/v.osl/d5sh)mmm/n/�rfeo,, D DEL'TERRA rrr BALDWIN CHANGE ORDER REQUEST (COR) PARK Contractor : PCL Construction Services, Inc. COR Number: 047 FTA 5309: CA- 04- 0094 -03 Project Name: Transit Center Parking Structure Project Number: FTA 5309: CA- 04- 0088 -03 To: (CM Firm) Del Terra Group Date Generated: 11- Feb -13 From: (Contractor) PCL Construction Services, Inc. Contract Number: Description of Work: RFI No. CCD No. RFP No. Extend concrete columns at grids B16 -12 to accommodate future installation of PV Array and minimize cost of post - installation. A. Material (attach itemized quantity and unit cost plus sales tax) B. Labor (attach itemized hours and rates) C. Equipment (attach itemized list) D. Subtotal E. Overhead & Profit for Sub - Not to exceed 20% OH &P for labor, 15% OHP for Materials and 15% OH &P for equipment of item D. Bondsllnsurance for GC: 1.2% -Sub bond, 0.76 % -P &P, 0.15 % -All -ask, 0.2 %- 15, 1 % -PL +PD = 3.3% F. Subtotal 5% Profit of subcontractor total cost. GC Extra SublSelf- perform Extra CREDIT Enter Negative Numbers $ - $ - S $ 11,238 $ 8,300 $ $ 553 $ 1,245 $ 11,791 $ 9,545 $ $ 2,163 $ K. Total Grand Total $ 23,499 $ 13,954 $ 9,545 $ This proposal requires a schedule activity to be added to the Contractor's Construction Project Schedule. The duration of this activity Is estimated to be calendar day(s). A schedule analysts, per General Conditions 12, will be done to determined If this proposal will change the contract milestone(s). r&"* DA Kevin Doetzl 11- Feb -13 PCL Construction Services, Inc. a e Date -- 6 ,4 I-- Arc, (-,Z Del Terra ignature pate City of Baldwin Park Signature D ate PCL Form, Place and Finish Column Extensions at Grids B16 -12 Form extensions $6,822 Set embeds $1,776 Place extensions $900 Concrete material $490 Pumping $1,250 Total $11,238 NADistrict OificelSpecial Projects15221209 - Baldwin Park TMTeam Members\KevinlExcehFPF ColExt B6- 12.x1sx Kevin Doetzl From: Eric Ruberson [Eric.Ruberson @gerdau.com] Sent: Monday, January 28, 2013 12:13 PM To: Kevin Doetzl Subject: RE: Baldwin Park: Alt Add #1 Kevin, It will be $8,300.00 Thank You, Eric Ruberson Project Manager Gerdau - San Bernardino Reinforcing Steel 909.713A 154 From: Kevin Doetzl rmailto:KDoetzlCappcl.coml Sent: Monday, January 28, 2013 10:52 AM To: Eric Ruberson Subject: FW: Baldwin Park: Alt Add #1 Importance: High Eric, Any luck with this? It is now urgent. Thanks, Kevin Doetzl PCL Construction Services, Inc. Office direct: (818) 265 -5317 Cell: (818) 939 -8817 Fax: (818) 553 -1379 From: Kevin Doetzl Sent: Wednesday, January 16, 2013 2:36 PM To: 'Eric Ruberson' Subject: Baldwin Park: Alt Add #1 Eric, It appears as though the City may move forward on the PV array alternate. It's not certain, but it is looking promising. Can you look at A2.5 ALT attached and let me know your approximate cost? Thanks, Kevin Doetzi, Project Manager P_C_L Construction Services, Inc. 500 N. Brand Blvd. Suite 1500 <--- - - - - -- -NEW ADDRESS Glendale, CA 91203 Office direct: (818) 265 -5317 Fax: (818) 553 -1379 Cell: (818) 939 -8817 Email: KDoetzl aPCL.com 1 PARTNERS IN SAFETY Bestoifum FORTUN BEST toWork -- 2 (} i l --7m F HaR x1 Esta mensagem pode conter informagoes de use restrito e /ou legalmente protegidas. Se voce a recebeu por engano, por favor elimine -a imediatamente a anise -nos. Esta mensagem somente pode ser considerada Como proveniente da Gerdau (ou qualquer das suas subsidiarias) quando confirmado formalmente por urn de seus representantes legais, devidamente autorizado para tanto. Este mensaje puede contener informaciones de use restringido y/o legalmente protegido. Si usted ha recibido este mensaje por error, por favor eliminelo e informe de tal situacion al remitente. Este mensaje solamente sera considerado como proveniente de Gerdau o de sus subsidiarias cuando sea confirmado formalmente a travels tie los representantes legales debidamente autorizados para tal fin. This message may include restricted, legally privileged, and/or confidential information. If you received this message by mistake please delete it immediately and inform us about it. This message will be considered as originated from Gerdau or its subsidiaries only when formally confirmed by its officers authorized for that. EE �ALC�WII� CHANGE ORDER REQUEST {COR) P A R K Contractor : PCE_ Construction Services, (nc_ COR Number. 032' FT A 5309: CA- 044004 -03 Projoct Name: Transit Center Parking Sttnctute Project Number ETA 53013: CA -04 -0065 -03 To. (CM Firm) Del Terra Grou Date Generated: 28- OCf -12 Frow (Contractor) PC! Constniction Services, Ina, Contract Number: Description of Work: RFI No, CCD No. Additional longitudinal 6uiter 5110wrl 041 C1.2 in Cnnfbmling R, WL.edal 040ch itemized qusnhty and unit castplus sales tax) M tabor {attach ito niked liours and fall C. Equipment (attach itemized fist) D. SIM0101 E, Ovetheac) A Profit for $ub - Not 40 excead 20% 01 MP for iabor, 15°/u, OHP for Matetials 8rxt 15% 01 MR torequipmen t of item D. Uoa1r3FllnSUrznce €or GC.: t.? -Rut) hand, 0.7fi °k -P &P; 0 -15 °k All -riLS 0-2 %- i IS, $;', Pl-WD = 3.33 1F. SubkAal 6% PrOt of subcontractor fotat cost. 15% l"(014 fo# self pet 5MM tol81.eCa9t Total Gran( Total 5,561 RFP No. GC Extra SAO'SClf- p0stut n FWA C QZw IT S - s $ $ 167 S 6.037 s S 252 s $ 419 This proposal requlr6S a schedule activity to he:kdd" to Me Cantmewr'e Construction Project ScMadufa, Tlta duration of this xcfivity Is asUrnated to be ca3endatr+I1ky(B). A sehadele anatyeta, perGeneraf Candtttons Q. WN birdone ro:dcicrmine <I It this Propvrxaf vvltl change the contract mitastonC(s), y Kevin Ooetxl 28 -W42 pet. COMIruciion YIce9, hto, iqR r !1sle t}at Terra alum DatY Gity of Ba&lvrn Park Sift WIATc Elate Jezowski & Markel "Making Concrete Better" PCL Construction Servicos, Inc. Request for Change Order 500 N. Brand Blvd, Ste 1800 Glendale, CA 91203 J &M Job No. 5881 Completed ❑ Proposal E C)lhrr ra September 25, .2012 Jcb.Loratioiu Baldwin Park Transit Center PS Baia %Vin Park, CA Attn, Kevin Daetzl .iM PCO #01 Phone Flo. 819 -24iG -3481 Longitudinal Gutter Fax No. 818- 553 -1379 -mail, kdosizl@:)Pd.corn We propose to furnish you labor and mateval as noled below at the unit price shown for i}ie construeilon of the following- Item # Quantity Unit peseci tion Price 1 155 Lf= 36" x 8" Longitudinat Gutter 0 North Sine of Parking: Structure, 5,037.04 Natural G -rcy, $room Finish, With No Reinforcing, With out E3ase, Per APWA Stet. Puri No. 122 =2- "total: $ 5,037.04 This proposal is base an drawings & specifications: by Watry Design, Inc. Approved -- Titte PCL Construction Scrvicm, Ine- Date Respectfully Subrnittod by: OW Roo Bit Riga= Project Manager JEZOWSM & MARKEL CONTRACTORS, INC. JM PCO HI 749 td_ Poplar Sireal. Orange, CA 92868-1014 Telephone 714-078 -2222 Fax. 714- 878 -6931 WebMte: rY1m1mconiricters -caul St. Lic. No. 24280 A C•8 rMl Mi.WYi1l�4 CHANGE ORDER REQUEST (COR) PARK C;antractor: PCL Coristftk0w Services. IM COR Number.* M. - i- [A "09: QA- .04- 0094 -43 Project dame: Transit Center Parking Struirtur4f Prgect Number: FTA 5309: CA-DI4008-03 To: (CMFimi) Oal Terra Group Date Generated: 17- Oct-12 From: (Confr8dor) PCL Construction Serylces, Inc. Contract Number: Description of Work: RFi No. CCD Ho. RFP Mo_ — CB !� #3 - h+lottifcalions to lour�r�eJl esirncrltti wa[Is, doatslfr�rttesiand CE}I1Gr @t8 orbs_ See CORd#034.1 for welt eovaring_ A. Material (attach itemized quantily and unit cast plus sa1as.#ax) 8, Labor (attach itemized hours and raWs) C- Equipnseart {attach Itemized list} E). Subtotal E, O�fhead a Profit for Sub - Not to axc+iod 2VA OH &P tr labor, 151% aFtP for 4sterisls and 15% OOP ft,d equipnleat pfilern D. Bondslinsuranco for GC; t .l °b Suix tiorrd, a:7G f6 =P &P, 0.15 6 All >risls, 4: ?.ri( 18, 1 %+L +PD - 3 3% F. Sublotat 5% Profit of wboonlradw total cast. IK.Total Ora rWToml $ 4,704 GC r=xva SubMetf perfarr Fxff* :r:EOET i -1,t -f NegTh.. Ii $ 1,982. S 1.576 S. 1,028 S 3.155 fi {2,; S 497 $ 7711 3,106 S 5,!145 $ 78 $ 3,152 S 505 _S TNts propasat requtrss asciraduip BGtivity try #e a�@ed !w the ConlractQYs Conakrutlian Prajgct3cheduta. Tha duration of ttris act}v[ty fs esrrRiated to be GsIC[[+isr dsy {s}_ A saMadure anatylsij. pg�r eeneroi Condluaas 12; vdlt be, done to deleraltned ff. mts propose! wrd chzngs 91rs3 cantrac# mtle8tmrietsl- Kevin 0066 1 &De 12 PCL Conslrudtun Services. Ins. Sf ra a Date � 6-ivaA, NITorre tiorirrtk r}ue city aP €iaki ma Park. Segnarals k Az Data No crnber 27. 20112 CHANGE ORDER REQUEST Kevin bnctzl 110. Cmitiatction Services, lnc. Baldwin Park Transit Cs liter INIrking Structure AX6 4 13ngart Ave., Baldwiii CA 917M Job Name' Baldwin Park Transit Center Parking Structurc Ilrady Job 113689 Reference: C3ariliccltion Billletill 9i-1 Brady Rcf 11000+1 We sul)mit this Propimal for your reviewand consideration SC;OPF", t'larification Bultctin 913 - Fxlrr101- Crtultttng Sh6Wn on.Sketelt 450 is excluded and was not inctililed in Q001 Quotc for lite ridded Masser. See Separate Quu(" QOOI for the Added Plas €cr & Q003 for the Added She tlhinu A tMailed breakdown of this Proposal is attached, including my possible lltutlific:# #ions and c�Nclusior#s. Wi?, Pt OPOSF to furnish material arltl klww in accordance with our Sttbcuillract, and the lcrr15 of this PIUpI3s,11, for the Stan or. S�,lbil.4tl This Proposal is hascd sulely un dir "t cast element." such m labur,.rtlilteri +al, amd normal niark -ups and does not iticlude any amount lior chang5s 41 serinetice of work, delays; disruptir} m rest €reduling, cxtended uveritettd, Pceeierntien. material or other escalatlnne heyond the prices opoil which this Proposal is based, ur tither itnptict casts; and the right is expmsshl resertred to nxtkc chilin for any.kv%l.tilt of thesz.and rclacti items orcost 06ar to any filial patyntcnt under this conlract. Vhk Pmpasat is valid fitr Lt period of thirty° (30) doy t. "thank S•nu for lite uppurtm oitz (4) sllhntit tilie Proposal. Slwuld You, live any questions or concerns regllyditln its C *Ljnteitta, picase con act me in otlr A aakeiin office. Lec Gardner Senior Estinialol. cc: File. Cau•y Mledge St;itais —( 1. _11,_111 ) rtk. -; b I I t't ?MFAN i'lL05 A f+k; FIE S, IN C-- ILt ;_= F%v�' Qjfcti- 80a—, 470 *An:tdtrsrn. 02SJ5- 0•l70 r 71 -1/533 <: O . fire: 7141:t33 -7112 Ft;�sn ::tl �:�fr.1 �rr:cisr F'krtistrr; �,I,'•.ti. vefts: �u-e�n;a�irecl rA Lfrc tsa` Nom- 7.-1 2SS. Brady CompanylLas Angelis, Inc. 1010 Narih Olive, Anaheim, CA 92815 Phorm: (714) 533 -9850 Fax: (714) 533 -7113 Bid Summary Q004 - Ctarificatian Bulletin #13 Bid No. 73 Selected Secliatis :01740 Gae:lerat Labor3 00100 Light Gauge Stud Framing, 09996 Spilawntraats Selected Typical Areas: Sefeeled Areas' (Linessigned), 000 - N43 Zone, 101 - 1st Float 000 - No Zone No. Condition Helghi Quantity - Total J }rice 4 22- Addillonal Engineering 1.00 EA 575.34 5 z? - Stocking 1.00 FA 131193 Material & Lab6r TWO' 807.27 DOFF -No Zone Total: 807.27 149 -15t Fladr No. Condition Flei 'qht __ Cloantity Total Price 1 Wall - Delete TypeA- FRMO ONLY - (1 -sly ad 1t' FS" - 33.381.E -1 YSV14 2412") x 11' rrf8' C19 2 %Mwll: - Arlo Type U - [ lRMG ONLY • (DEL Rows of 11' 0" 3A_d 1 tF 3,8 58.30 1 -4ded 4 -) x 3 V vd 0(l See SeparAte Quotes 0001 for thaAdded Plaster & OW3 for the Added Sheathing 3 z- Door(Single) Inslsll HUl Frames (Includes Stud 11,01 3.00 FA 2.277.49 Framing) Material & Labor TWA: 41352.45 'lei - tsr Fidor T91a1. 4,352.4S GtaiW Total: $5,159.71 11 /27121712 8:55 ate Page 1 Brady CompatiYfL.os Angales, Ine. 1010 ?4adh Clive, Anaheim, CA 92615 Phone' (714) 533 -18513 Fax: (714)'533 -7113 Purchasing Report 0004 - Clarification Bulletin #f'13 BEd No. 73 Selected Sections: 017414 Gene(W Labat" E19140 Light Gauge Stud Framing, 09,338 SulawntFacts Selected Typical Areas: Selected Areas' (rinassigned). 000 - No Zane, 101 -19t Floor V74vj mdging Clip (Interior) (9100.411) Exp Anchor M" x3-3k" K133 (C!> M375E) Screw - FFaming (Irilvdut) (M IT1) Snot Pin & Load (900106) (SPLF) Walrliny 1" Solid ( Interor) (WELD)) QS9b0 -S CRC t -if2i " 16ga Cale, 1' (151J IS*-541) fi 4tud 20ga 2 -112 1 -114" Flange (,033), 1' (25i}g12533q SlatEad Slip Track 20qF 2 -112" (.1133), t' (25OSST250.331) Track ?0ga 2 -112 ", 1 -1t4' Leg (.1033), t' (250T12 -331) r,51n t 20ga 4', 1 -114" Flange (,933), 1' (40OS125 -331) C -Stud 189a 4 ", 1 u+8'Flartge, 1' (4(105462.431) C -Stud 18ga 4 ", 1 5187 f lartye (54k91). 'I' (400S-167 541) Stinted Sop Track 20ga 4'{.M), V {400.551 25(l-331) Slotted Slip €rack 18ga4 -, I %(411dSS(250 -431) Track gaga 4 ", 1 -114" leg (.033), 1' 140DMS -131) Track 18ga 4 ", 1 -114" Loy. 1' {944T125 431) Track 16ga 4 , 1-114' Leg (SOW). i' (400T125.541) Angle 16ya 4" x 4 ",1' (All 6640040011 09998.3422 SrrtrforWactor - Rccadenli & Waggoner - Engineer (rvv) Quantity Pieces Ordered (quoted Paid fatal ri7jta EA 67.86 Each _..... 0.130 f 1 EA 34.72 36.40 EA 0,73 Box 38.661 container 25.14 556.30 EA 0.06 Box 25.00 f 10110 EFL 13.91 08.02 Ell 0.88 Box 45.00 f container ..... 44.11 378.04 EA 378,W E-9Ch _ 0.22 F 1 FA _.... 81% 76.118 LF 76.Ba LF 3t5Au 11000 LF 24.25 - 194.39 Lr - x84.33 LF . ...... 371-641 #000 i F -.... - 1109.)9 -37.04 1.F 37.04 LF _. -... $.rad.00 f IODD t.l 31.48 37.44 tF -37.04 E.F 363.00 i 1000 LT -13.44 2J8.Oa if 298.00 LF -- 674.001 1600 [.F 171.10 20 -OS LF 299.108 LF 924 -00) 1fl00 LF ..._ 274.42 25.20 LF 25.24 LF 1,024.001 IWO LF .. 24.130 36.13 LF 36.13 U: _ - -... -- , 1,28 .44 114ro0 LF 46.66 36.13 LF 36 -13 Lt' 1,609= F 1400 LF --- 57.77 36.13 LF 36.13 LIF 552.00 f loac LF %Rd 30.13 LF 36.13 LF 763.00 F 10001.F __...... 27.57 63.110 LF 63 -60 LF 84840 F $0041•F ---• • MAU 3.15 LF 3.45 LF 1,120.90 r 2000 LF 3.63 t.00 EA 1.00 Each 500.0911 FA 500.00 €V2712012 8:55 ant page 1 Beady Carnpaely ;Los Angetes, Inc, 1 p i a North ffto, AnaWrr r CA 9281:5 P%one:I 114)533 -9850 Fax:(714]533_7418 Payroll Report CW4 - Clarillcarlon Bulletin 413 Bid No. 73 Selected Smions: 01740 Grneml LAW, 89 Inc Light C,augo Mud Fuanuaei, 09498 uuLvxa,tracls Sdexted fypicaEArees. 8oloucd Areas. (Lin- ,h%MQrse ), 1100 - Ne Cana, 101 - lst Floor Payroll Class Hose .... Fees Inswume F'raper (Onlon -Exp. 68.66 11114 0#,0 20m,. ;1) FramerWeld[r 68.66 0.00 I1M juillan -Exp. 2013 -S1) general Laborer 61.36 4.80 n ixl 411AIW -£xp. 2613 -51) Supervision 75.66 0.60 n m 4UrJrwt -Vwp- 2013.51) Tatals B." 9,ao 0,00 6.66 0.06 S.012.16 1112712012 Brian, Pale t Hourly Daily Ymv %Nsam 1Karte. Days Pct Diem .. qt2. s Pay 0.00 65*3 r/q�,94 :5.06 UA 1,6Q.T? 0.00 6RO Mo.44 1.06 0.00 610" 0.0 4r 3ra 411 Ira 0.86 0.03 355.64 000 16F6 w -128 alai 0.07 3x5.2+ 0,00 6.66 0.06 S.012.16 1112712012 Brian, Pale t Brady Companyil-os Angeles, Inc. two Norih O ve. Analkelm, CA 99015 Phone: (714) 533 -91350 Fw: (7th) 533 -7113 Section Markup Q004 - Clarification Bulletin 913 Bid Ha. 73 SPlerted Sections.171740 0erier01 Labor, 091GO Light Gouge Stud Frialning, NON Subcontracts Selected Typical Areas: Selected Areas: (Ukka9slped), 1!110 - No Zone, 101 - 1 sl Floor Arend Total: $5,1513.71 1112712012 11:55 nm Page 1 Material Labor quFpmaht .... Other _ 10131 _ Nei Tatak 4,255.45 2,856.10 4.04 4.� 3,611.57 810ck 6.01} 0100 -• - 0.00 Cleanup 0.40 280.711 -- .. 780.70 superalslen -• 375.77 -- -- 075.27 Cansurnables g.tlbyl, 1110.44 0.00% DAJU 0.005'0 0 -00 cuo", 0.00 100.44 Tayfflurdan 835% 1111.64 G.00% 0.00 6,110% 0.010 0.00% 0.011 118.64 PerDlern 0-()D sub'Wal 1,474.54 3,012.16 4.00 11.00 4,485.71E Pr01il 15.005& 221.18 15.06% X SL82 0.00% 0.110 0.00% 0.00 071.01 Bkl cowl 4,695.79 i,as.8e 6.04 n.ao 5.159.71 Arend Total: $5,1513.71 1112712012 11:55 nm Page 1 1 F.16 �-p jo4 Dvlrle7VplA- FfthtQ ONLY- tl-Wdod2-1J-wlx ll'wm 019 I - I I -1- 1, 1 - I IN I h I I QD �TEO CEILING PLAK UJ LU coo Z:3 C* to z §9 Wall - Add Type D • FRMG ONLY - (DBl Raw of 1 -sided 4'1 x 1 YwX C!g �4 LFr—=, r.– HM Frames (fnclt�desStud FrarrJn 3 EA wASR+f psslbw;iNC. eerin� 1 EA CliS.I- d .ptNiVClf� rr- l.rr.:ixx•.� c:: •_ —.a �.��:zrrrvi zrs_:c+.U;Ci: ti�:,•a� B- 9f:cuvAF:GY t L rxt ercr. laaCa�t•. f 1 G1��52 W ?f,S�0.`m.r: A.1R1t -1w AMR j_' E•fJlt• uj z WW CC .tc � ulA1f�F ��. K ENTERPRISES 2 801 gatarn Street • Suite TB • Brea, OA .92-921- (7# 4) 955 -2900 . Fax (714 965-2910 X1.3:. a P: �,:•7:.*rr^ -. :OFF}. i {in'i CHANGE ORDER PROPOSAL NO. S TO: PC[, CONSTRUCTION DATE, NOVEMBER Z9,2012 12 700 NORTH CENTRAL AVE, STk.. 700 GLENDALEi,, CA 91243 FROJECT: RALDNN J 1 PARK PARIONG STRUCTURE A`1" FN: KE VIN D0ETZL EJE JOB 4. 12 -176 SCOPE OF WORK 46Y{6Q�{aQ{elQgliY {5Q 6Y YS {tlOyiS hiiFllP fla iR OR ■ {l {6Q�1 ■y AfFAf R9Ail hip l.4 RQaSYSCg QQY {0 Q96.c ■YM #�Q�fQ {� ■a {e 6O{ DOOR OPENINGS 1, 10 AND I I REV] SE JA 8 DEPTH FROM 7 Vi" TO 13$0 DUE TO WALL C HANCrE& NOTE: FRAMES ARE CtJK1'0M AND EAST COME FROM 'FOIE FACTORY. FACTORY LE AD TIM E 1S 4 -5 WEEKS. ACTUAL [31LLING VE1jCLE -. VVE HAVE NUC PROCEEDED WITH ` HIS C:HAN6E ORDER. iChange order (CO) 0 Constmclion Chae�,e Directive (CCD) F Tiote & E alcii ;�E�E+int rc� �.xoeed ('1'�civf} F00t YOUR BULLETIN 0113 DATED l OIRV12, WE QUOTE THE E ?OLLDWING CHANGE: *TOT AT. ADD: N576.00 "SEE ATEAL'Ii MENT ME BRirAK11OWN OF ADDS! U,tfen ofliersvAe nnig(l tt4ts quote lvifl reamin rirm W30 days, iiitreAfter sobject la mimy. EJ ENTER PRISES AUT']E1C1RMFO) SIGNAT'1:IRE IE +Y: CI>E± P C:CO JR. BY-. EPAGE 1 OF 2 ATTACHMENT NO. I CHANGE ORDER PROPOSAL NO.5 PER YOUR f# 13 DATED 1.0115112 DATE: N0V F-rW RkP R 29, 20 .2 PRCD,lECT-t BA1_.DWIN PARK PARKING STRUCTURE QlANGE ORDER BREAK DOWN ITN UT: TOTAL: (3) EAC-E3 REVISE JAMB DEPTUS ON PIM FRAMES 8, 10 & It $337.00 $261.00 'PAX 8.75%: $ 22,84 MARK -UP (5 %: $ 42.58 '1 WFAL: $326.0 (1) IFACH FREIGHT $2511.00 TOTAL: $576.00 PAGE 2 1lF 2 PACIFIC'. COAST STEEL C'ontraram PclI JnIF Mu3nr= i�11{iiS71S i! rfs: P.S. Cxtta f r TSe�trtlttifrtt: eel€- 13- Removal OffAlU Us Ref {11 -13 - Ljoueteg and Toilet Itoani Chatlge i all'Weil. Only— Dmirk ire Place Sec aflaclsed CB-13 DaEe: OMW20I 2 PC ,, Job iv: M1,26 Malcri;tl: ( UAD ty. L'nit. ualitmcc; amitn¢nk: ExtetldtdPrice: Rcl-L -kr `5(JOI Us S 0.60 i all'Weil. Only— Dmirk ire Place $ (3 80-00) spa:.} ltabar - HIS S 1.511 - - Wire Mesh - Sr S - - -- S P.T. C'ahle - l.F3s S 05 .._......,,- - jr.emplers Each S 73.55 $ - i �- t.uiu_ott )I labeit-ltnl3nei. i5eant €t3. LFnit: 17,411YriCC: Cutnutettlt: �StelktlPF3l�i'1Ce; Rcb;kr 3letars Ilours S 73M _ S - ;j"pr� T leslk - - -- - I fours .S - - 1 ": L ". t'abic I'reMikIll) PQ[tiott Clule S t IMIN $ 73.55 - -- - coupleFs....- _ Ilosim S 7155 .._......,,- .� {Mier jSIOZ3rS. S 73.55 $ - I ''J - I FWA Labar: Ovinklily: Unit: Uk t Price: C:ornSAeaw. Exlended Prler: Regular _ - 2 3letars $ 73.55 Usc ofL)G -%vcIs to C:n;kt_C_( :11r1t S 147.00 Ovatitric - IEs,ar: $ 21.07 PoLmiram Yartialt L1ntw S Dostblctitne - 319113M 47.10 I'reMikIll) PQ[tiott Clule S Othm Quamfily: unit: Quit Prirc; C= umrncnet: L'Alended Prue: Danili3iu - Ilouts S 70.00 S 1LONc Ilaiars $ 300.00 Delivery - inch S 5011.4111 "+ 5 t lttwe I'BCIt - - Sub Tow -: 0v-ct tic ad & Profit Q 0 % &0% Suit Tatal llueld Fee Total extra '3 a C=ontract = S � 153.00} S t l53_t111} S - S 153.i1E1 <IMDa- Mirphy Catoytin Rd Mimic: 1159- 737 -7600 San DiCgo. Cn 92 12:1 Pap I Fats MM- 737 -7701 13,181 Crossroads Pkwy North, Suite 540 City of Industry.. CA 91746 1'el: (626) 839 -9300 Fax-. (626) 839 -9307 Transmittal Corer Sheet DATE: October 16, 2012 To: Casey Tollman PCL Construction Servtees, Inc. 700 N. Central Avenge, Suite 700 Glendale, CA 91203 REFERENCE: City of Baldwin Park Transit Center SUBJECT: Clarification Bulletin SENT VIA: Email TEL; (528) 833 -5251 FAX: FOR YOUR: f—xltJse infomalion FlPer your request Review & Return 08ignalure &".€telurn FlUther Quantity Description Notes _ 'f CB # T3 B-Occupanay Transit Area (3 pgs) File Igo.: 3203 Rarnarks Qarnments: If you have any questions, feel fee to contact this office- Thank you, Alba Rerrlantos, Office Engineer Control No.: 110246 Clarification Bulletin Aretiitecrs Engineers Potkinrg Plurmea _ Date: 1Q/15127 WWI No.: 09445 ProieCt: Baldwin Yarn Transit Center P/S Frgrr}: Derek Beaudoin To, inse Gonzalez — Del Terra WATRY DESIGN, INC* contractor: PCL C.B, No.: a13 'The followiti c=larification is being made in order to clarify the wall change" at B- Occupancy Transit Area. • Sketch #49— This is B- Occupancy Trainsit Area (Lounge & Toilet roams) dart. The west wall of the lowige and the east wall of the toilet rooms t}ave been modified. The CM4lwalls, have been removed and replaced with -metal stud walls (Wall type•01. Thee conc. Curbs have been modified. • Sketch USO —Tl}fs is the new 'Wall TYPe W section detail. Referenced Drawings: A4.1, A9A Ref: rowced Speei(icatiom; _ Attached €]swings: Sketches U9 • #50 Attached Specificatiorw Ar --ttON fG BE TAKER ❑ Submit estimate drily- You are not authorized to proceed with work, yeti are, authorized to proceed as rautllned above at am per plan revision herewith. Prmpeding with 16rark in accordance wikh these lriatruc:tiorm(ndicates youf acknawledgrnentthat there will be via change in the Conlmt t Sum nr lirr+e. Any claim for a4ditional Contca:t Sum or Thile shalt be submitted per conk c-t regt#rements. Copy To; F1 oxvnor --- - - - - -•- Vijaysingttal p Cl4rlt - - Lisa flan Dorpe El Constr. Mngr_ -., lose Gontaiez ® lvlE p - __ - Rob Foster [) Contractor­­ Kevin Doetal j] I,andarapillQ-- .... - -- Jame Gataldo Aerhitect - - -- — Michelle Wencher [] Security ---- .--- - - ---- Pete Hopkins ® Skruiturat -. -- .._ Derek Beaudoin p Inspector - -- Ray Rablero P:�Prnlrs lit?r3i�tt1!]dS tialdx�n Ixark�CUr}Stri rEll(en A{fmtn- tstratiartkClari(ieal�on Irsiltetins�CB tl33.duc�c �� San Ime, CA • Austin, IX * NeWport Beach, CA ttaa"clesign.com Sketch Dale: 10 -12-12 wol No: 49445,316- Projort saidar, Park,rmmsii canfar Ps 13Y. M DrairfingSlieelorSpec: I IAU scale, WATRY DESIGN, INC. cB no,. Dow*;Orr ,IF :FF wFN A� A Pahl F-MR H %Il S1 kil) A r; •;, •. 2;y S_-- LC' ' L L. L 160 Century CenLer CL, Suite GW, Skirl JO%5i?, (Aifornla 95112 TQP. 408.392,7900 Fax: 408APAU01 WAIRY DISIOM, INC. WCAP11DW e,w.Fu li ; ALAN Sketch w0l No 09045.345 By:. HJ w �. s Drawi VAheat or S Scale: V= 1"0" T p_ C8 No.: 13 SMO No," 60 0 !;-,X 1} C!A:NU &V:J•J':sjvAL 13SQLA-11^14 G- W, all IT FOR BitLiGUCE 07 VF0R).lkTl,l!i, { ; i: I Ar j, Vy WALL TYPE FD k`iij 100 Cenlury Center U, NIW600, SAnlmo, California 95112 To 4M.392.7903 • For 408.392.913(i1 - %mmialrydesign.cm-a ,�,.�.:i ,, :�{ •1 � :!_�.��.� 7:x:1: � < <��� . I'.-"m, (.A ! 1 ,:I., III GPtiI.: I F WA M I I i - 714- 5UZ_77?1 alt_ = =11 >� J:, j. I EXTRA WORK ORDERED (CREDIT) Pcl. Construction Sci-vices, Ine. ORDER DKI-E: November 26. 2012 500 N. 13i'and Blvd. Suite 15043 ORDERED.BY -. Casey TolIman Glendale, Calif. 921113 I'Itt71lC"4`; lialtllsh>; I'nrk"I'ralzslt 1'al•kiug5t rurtur.c Description of Wtkrh: Credit for Bulli<.tin 4 13. LABOR DT Rate Anio_uniM $61.13!) . ___ 489.00 S59.57 953.00 1tc C}T I c }rc rnan ; "FiLk- 111asolt� 16 QYicl:teatcicr 24 552.95 1,271 -00 Total Labot- Goss i S2.713.00 EQUIPMENT/ i-v1 <SC:, Descri tion AITinunt vrkl.i #1. it4ixcr Matscmry Saw & 13lades �__... Total Equiphklise. ; $277.00 Total, PRA'rKRIALS 131aek. 5442.00 Mortar S 1+4_00 Misc. {S }iders & Wire) $ I 1 S_00 Total'fater -hits Cost [ S1 J04.00 SUNKNITARY Total Labor,[- 01J) . alMaterials_j - _(Sl,094,011) :quip.' l4lisc 1 (:S 277-00) Overhead & No fit The Original Conti-act alum was. S55,40i3.fi43 Crnmd 'f'rlt:,t (S4,084.0fi) (54,094.001 Previ.cus Work Orders: 543,378.0) 'I Ott C ontract Sung will ire chl roped by flitN Work 0 dcc (S 4,084.00) Order is,r 594,694,00 � 1'ii,~ iwlc:�v Contract Sum including tExt �cn.)rk tare ........ _ ._.. _._.... t 'c�lltractor: r f' - Mime st:alrl clialtge order as soon as possihlc. 1idizid T4- Lynch. V& Presidem 1 Date: November 28, 2012 i i r -ors Ow GRAPH SHEET Subject� n �� ... � ...__. ..... ............................... ... ............._.._..._....._._.. ......... Date:.f__�. ............. _... _._ , 2 � ...... 4 9f • � lip 4.r �� � � ; r . y Its LITERRA SALOWIN CHANGE ORDER REQUEST (CC3R) PAR K contractor: PCL Construction Seivlces, Inc. COR Nurnber. 041 FFA ,s3d9: Me(3+4- 0034 -03 Project Marne: Transit Canter Parking Structure Project NtwtttbaC FTA 53og: 01404.60- as -t;3 To: (CM.Firr??) Dal Terra Group t }ate Generated: i0 J�g-t3 From: (Confrecter) PCL OonstrtiCtiotl SMIC.'es, Inc. Contract Number: Dest.ripli on of Work: RFI No. GCD No. RFP No. Prnvicle additional. pedestrian protection at parklrt�.ar'et€ rte r stake tarsier. Includes houis tot tt1460laneous patching alter removal. Approval at 9112120/2 weakly nr ezUng. A- MR10681 (altach ite" Izedl quoittilk amid Unit COM phJs safes tax) S. Labor (allaeh Itemized burs and rales) C. Equipment (attach demizsd list) 13. Subtotal E. Overhead & Piold trtr Sub - Not to exgeed 20% OH&P for iabur, I5% 011F for Ideleflals and 16% CH&P for equipment of ilunt ti: ldondslinsurance for GC= 1.2% -Sub baild, 0. (B°/a t'$f', 8, t5*Y „Alt -risk. 0.2 %- IS, 1 %- PLtPD =3 -31A F. Subtotal J G. 595, Profit os subcontmetor total asst Total Grand Tota1 $ 3,822 CCFxlra 8a00gp$- .k(T6rmE)tra CREi:.T Eriar kiag_lira k.urr.t>ctr $ 244 S "r $ 244 S. - S 113 S s $ t 44Ii S $ 553 $ This proposal rcquires 0 schedute actlAy to be added to thq Cnrttraeloea construction project Schedule. tits riar9ttn:: of tilts activity Is estlrnated to bo talendarday(s). A schmiule a>3slysts, per General Gondirdotta 12,wiif he Gone to determtrred It this proposal will change the cantractmllestone(s). f(MAD Kevin Doetzl 1 04an -93 PCL Co 5tnrctioo Ser w2. [M. fyrn Dato {agi Tars 5g+tattus rata Ctiy of P'Wftrin Purl: Date ` diCr T (t7 ii drt tl� (- e�Lsjfil �- C t SAFE-r-WALKr INC. 1538 West 25th. Sf, ,Suite 118 INVOICE Sots Pedro, CA 80732 808- 542••4026 Page:4of1 310. 324.6324 AneraGon : doff Leo € a x 3 1 0. 32 4. 6 1 8 1 Company :PCL CeH MM)01lon p a g e r 81 8. 2 1 8 - 3 0 6 3 Address _700 N Cential Ave.. stilt 700 .. email: davitiQsafet+rsa4lf.com Wendsle, CA 81203 [Ic. � 632BOQ , fed, 10 N 33•0416533 From: David Cheek latvoice Date: 911412012 'Corms: net 30 days INVOKE•, 7€ 54 -2 . STW Project M. 5028 ('0 PROJECT: BALI WIN PARK TRANSIT CENTER - EXTRAWORK AT TRANSIT STATfON ADDRESS., 3684 Boptt St., 13sldMn Park, CA PURCHASE ORDER or CONTRACT NUMBER: PO # 1209-23283 j Items Per 11119 lrtvo w wanwny Lunap 'burn r-ees Y 64"W S[dffiValk C.ancpy BafriC9$e [traits, std., braco rynd anchote at Transit Center - -- $ 3.288.00 B,ritiue - I - - - -- TOTAL. DUE MIS INVOICE $ 3,269,00 i This work was completed on - 4111120/2 i LEASE TERM STARTS ON ANQ EXPIRES ON NO RETENTION ♦CIPt Hfwl (] 9l97l2Q'12 213912013 • Monthly f=ees to "nd lease beyron4 tease term staled above - -$ 200,00 for each rracsrtth. PER }A {T FEES AW LXCLU€ ED ( Wou spwifsid ) At.l'f;127 AMIlarNOTE& Sid, Lease Agreemenl terms appty TO MK3 i m {.:�) ��' [JXERRA CHANCE ORDER REQUEST (COR) BALD' PARK Contractor ; PCL Construction Services, Inc. CQR slumber: 840.1 _ FTA 5303: CA- u4- CG94.113 Project Name= Transit Center f'arlCisl Sil4lGtufB_ - Pfpjact Nufrtber: 114A 5 09,. CA- G4- 0088 -113' To: (CM Pvrt1) Del.Terra Group Date Generated: 5- Feb -13 Frain: (Contractor) PCL Construction Services. Inc. C4ntract"Numbor: Description of Work: RF1 Na_ 128 CCt1 No- RFP No. Furnish and. install addit1o11ai uardral per RFi #12SI'and SK -77, GC Extra smbfS61f pamrm Extra cis- [T A. Material (avar:h ilemixed quantity ana umt cast plus sales tars) S. lEbor (attach iiemlwd hoursancf rates) 2.131 - C. L".quipment (attach tterni7,ed list) Ia; Gub#otal � S 2:558 E. Querhead & Profit for Sub- Nat to, 0.X Wed N% OHL%P Wisi,or, 1.13 UHA for Materi;As and 15% 101W for equlf mprK of item D. 384 { Boadathlsurance for GC- 3.211 -Sub bard, (X76%-P &P: 0- 15%- All -fi6k, 0.2%- IS. 1% -PL +PD =3.3% F. Sublotal S 97 S 2,942 5% Profit of submnlfaclar total Cost. S 14.7 S. K, Total Grand Total $ 3.186 $ k4 S 2.342^ This proposal :aquises a sctr lute cliYitg to da added io Ma Contractoes Construction NojeC-t 5chtdule, Tt1e duraltar► oT S.his acttutty Fri esllmatad to be calerxtaretay(s}. A aaRedvle analysis, Par Csanrud CouditI009 12, VM pe.done to determined If We proposatwill channa Lira contract nulrestane(sk i(A Kevin Deaut 5 Fein -13 PCL Con%liu0lor: Senwxa. tac, ra Data DdTerta trsra hate i`rtp 01 Baldwin flartr sYgadrruz Dale 9,4P�,0 Metai. loc, F a b r• i c a t a r s a n d E r e E t P S Steal nlvislon Architectural DIvlslon 8U North Cypiuss Street (714) 839 -8380 m l=ax (714) 639 -8278 1485 Norkb Parker Street {range, calliotIO2 92687 WWN.13APK0.00h1 Orange, California 92867 Mr. Kevin Daetzl l Altenticmj PCL Construction 4crviecs, Inc. (HCrE lnafter called the Pt4mbusrr) 700 N. Central Ave., Suite A700 (Mailing Address) BAPK0 COR No: 1277,x 29 Revision 1 Mille: February %2013 'a'ubcontract 021209..0007 Buldivin Park'lranslt (Job Name). 34403 E. Pacific Ave. (Jobsitc Lountiun) Glendale, CA 91203 13aldwhi Park, CA 917W PC:L RF1 #129 Please —issnc a change order for the 'mm taf $2,942.00 to provide the followietg. INCLUSIONS): 1) lAirnish and ilistal3 the added galvanized gtt:tydrail at the bridge Reference SK -77 NOTE(S): 1),ri:is COR Nvasatithoriz.cd by PCL RII 41'21. 2) This COR was REVT.SF.TI to reflect the revised scope. SCHEDULE IMPAUF BAPKO's SCITEDULE WILL BE INCREASED BY 1 day DUE '['O THIS Ali#Jl'1IONAT. SCOFF.. Signature Fred. Do atourian President f CEO HAPKO COR N1277 x 29 Revision I COST BREAKDOWN SURWITAUS Detsiling 9 -0 -- iyt+(s) r $ _ 52.80Jlir (s) $422,00 Overhand & t wfit 15% $63.00 SU BM ETTAL 1'(Y ['A 1. 5495,00 ENGINEERING NONE _ SOAO Overhead & Frolit 5% SO.04 ENC INK(CRING TOTAL SU O MATL ='RIAL. %teal 63 IN;. $50.04 Welding dads __ 53.00 Misc. Items $200.04 Knieriai 5i11b -tatsi $253,40 0wrhend & Prolit I5 °Ju $38.Q1N Mnterial Tax 7.75% 520.00 NUTE€11#E. TOTAL $3A 4,114 FINISH /PREP 1 PRIMER Galvanized S43Ao Prep Primer Sub-to lal $43.64 Overfeed &Pro it 15% $45,40 Prep! Primer Tax 7,75% 53.04 PREP f PRIMER I'{) l'AL 352.04 SHOP 1,AnOR Fabrication 10,00 1ITO @ S SS-57 S556.0 5556.0 Shop lAbor Sub -total 8556.06 Overlrelid& Profit ISOA $83.00 SUBM11TAL TOTAL 5639_00 FIELD FA[ OR Rcscarc#,1 [.owditration witli other Trades (As AppliCattle) I rieid Measttring General Fuminfi r 0.0 In @ $ 75.15 _!}s 56,06 — Field Labor Performed General Foreulxal 1}.0 he:, #t 3 75.15 Ihr $0.00 Foreman CO lirsCigS 70.99 !hr $284.00 Jaurneysuali 4.0— hn; @ S 67.20 !hr $269.00 Svbsisieltte 4 0 day(s) (u 5 20.00 day(s) $0.00 Field Labor Sub -total $553.40 overhead & Profit 15% LABOR TOTAL $636.011 EQUIPMENT Welding Machine 4.0 hr(s) @ S 13.06 Air(s) $52,00 Torell 4.4 11r {s}(aJ $ 1106 $52.00 NONE 0 0,0 day(s) Cry S 6.00 fday (s) $0.00-- -- ]3eliwry, Tcc _- $4.00 Pick u0 Fee $0.00 Euvir. Fet i°fo $6.00 Equipiucnt Ski b40901 $104 -00 Overhear! & Profit 15% $16.40 Equipment Tax 8,75°% $9.00 EQLinmri rwK,'I o,rA!. 5124.110 NONE i140biII7.Rti0n Casts Delivcrles #o f Usher Deliveries to jobsile SUB-SUBCONTRACTOR 0.0 4.00 Sub- SobcoMl k ,ac #or Sub -te lal OvcTlreat} bt Profit SUB- SUIsC.ONTRACTOR TOTAL Air(-;) # tnund trips) @ S 30.00 !trip - -- I roand irip(s) (a $ J 300.00 }rrip Fieighl Stab -total (overhead & Prat'it FREIGIAT TOTAL 80.40 50.ikR S °h St? 04 5300.44 $300,00 3bU0.00 S�i9tl.4R Paymem & Performance Mond 1 54.04 [;CSR TOTAL 52,942.00 0 � � u tl 4 a 6 � CL 0 tt 1 11111 III �INII imi mmn iii m 11iin� Mii�i11 loll 111PIn�i�in asm a� e�e�o�om� n n mm■ m 1111111 1111�ll� Milli wniinnm�nnu1 .. M CHANGE ORDER REQUEST (COR) BALQWIN PARK Coniractor : PCL Corlstrij ion SaMms, Inc- COR Number. 034.1 FTA 5345-- CA,.04, 0094 -03. Project dame: Transit Cenier Parking Slru.cture Prol6ct Number: f-iA 53i0S: CA- 04•OOS 4-n3 _ To-, (i0M Pinta) Del Terra Group Date Generated: 7- Nov -12 From: (Gonfrea0r) PCt. Construction Sewicesr Inc_ Goniract Number: Description of Work: RFI No. CCD No. _ RFP No. Replace drywall on 2 short sides. of LotingelRestrooms vriih. Der'sglas and apply '1•efc0le.- an 3 «ails. GC rxtrn: tuw5elf•pea(orra Extra CriCGit Malarial (allacth itemNed quantity amd unit cull plus sales lax) 1 -Tibor (attedh ilemized hays and IateS) 1. 2 Equip —sit taltacii itemized list) 0, Subtotal $ $ 2,470 E. Qv aritead & Pf0fst fcr $qa - Nat to exceed 20% Of (&P for labari 1&% OHP for MBtedrils and 15% ON&P Tor equipment of item n- S S 371 Bandslinsis ancu for GO- 1.2'lo•SUb trt3nii, d- 76�a -PB P; p.lS�io- PA•riSk.0.2 °r+a �•� - F. Subtotal $ 2,841 5%'o Prof t of SubrorttmOnr tolal WSL Total GGraiid Total S 2,983 S 142 $ 142_ $ 2,541 This prop69al requires s schedide activity to lit OWN to the Contractof8 CpnstneOQu Prciftt SChMule- The duration of thls.activityr i3 csiirWfed to be cakhditrday(s), A schedule snslyals, per Gimural Coatditloris kz, tale ge done to determined i(tuis prapasat will change AS contract milosto+irlsl, Kevin MeW 14- (Nov.-12 l'CL Conalruclim Services, inc. 5�ry, r,ON* Dote LM Tarra SignWW& Data CKjF*i i3 MWin Pam signoehf;? fiat& q 7-b 04A- 1 ~ir�i hovt;ntber 15, 2012 CHANGE ORDER REQUEST Kevin Dociz€ K"t, ConClruc #ion Services, Inc,. llald%%in Park Transit Center parking `stnictilrc 3:464 lipprt Ave., Bold win Pork, C:A S) 1 706 Job Maine. Baldwin Park TF -misit Center Parking Structure litttdy J4)1)00'44 lteli r tYCt; UnIdy ROYQ003 we submit this vi-o rosal for your review sisal consideration.. SC'OM.: Add Dens Glass Sbcalhing lv Gxl Sliort Walls :it Lounge &c Reslrooni Walk 13 �1� F i �4FMt FQFYi'. 1. Please nale that the ,lletal Studs required for ibis slicailsing to he,attacbed to will be pr'iceo separately and are not included in this tluotea. A d ailed hrr:akdown of this Pruposktl is 41ilo110, including any posAblc yuaillfmAtiol s Ind exclusioats. WF. PROPOSF to furnish material curd labor its accordancc with bur Subcontract, ;Elul the lerrrrs cif this Vialtasal. for the shalt! iif. .5 1s1G5.tio This Proposal is based solely an ditect cost elcments such ass, labor. nxacrial, and normal mark -ups acrd does not include any amount for changes ill Sequence of %vork -, delays, disruplions, rescheduling, extended overlicad, acceterstion, Avage, matcrial or (Alcor cscalations beyond the prices upon which this 1lmpacal is t7asctl, or outer iinpact costs, and llic right is oxpressly resetvel to make claim Wr any and all ofthese-and related items of u0st prior to any final payment ulld r this contram 'Phis Prapasal is valid fora period ordiirty(30) days_ Thank yon for the opportunity to submit Ellis Proposal: Shawls€ quit h.svr tlrsy gtreslionxnr coriccnis rogarilinl; its cootents, please contact my in otir Analwim office, Lec Gardner Scniar Cstitimtor cc: Pile.; Gawk Cllcdge Stahts — (_ _Ft ,. Ll. _III ) iC _ . WsI� /a a- ��5� • f•r�i; F 13���� -7i I; ,ix x Pryf&W 3l,:frtr: free'.;_ Picu:tvr, E LY.6. ao i FirrXrrrrnfre� Brady CompanylLns Atlgeles, 12m 101 a North Olive. AnaliAinl- CA 92815 PlIonp! (71 1) :533985€1 Fax: (714) 533 -7113 Bid Summary Q003 - Add Dents Glass to ExL Short Wells Bid No, 73 SeteGte€l Sw.tiens: 01310 Project Management, 01315 SatAty, 01520 Cansimction Facilities. 01740 Ganar rl Labor, 01745 debris Bin, 139270 GYPSUt11 Sheallhing Selected Typical Areas: Selected gees: (uoassignod), 000 ., No Zone, 101 -1st Floor 000 - No Zane Unit prfcing tiara _ No, Cnnditinn Flaighi Quantity Mist. t_AE }. T&;i l"otal i'rlce Days 2 72 - Stocking $A(] LA OAO 431.93 131.931 EA 1:1113 0.25 Materiel & Lobor Total: 134.93 0.25 Ono - No Zen@ Total: 131.93 0.25 1 u i - ist Fiaor Utsit Pricing Men No, Condilion lipight__ ,Quantity T�ist, Lob. TntaI Total Price Days _ _ 1 ' Add Dens -Glass sbiq at Lxt. Stud Wells x 11' High 11' 0" 36.42 U 7.63 17.93 7.5,46 f Sy 1,133.21 1 -30 Material & Labor TWA: 1,733.27 130 101- ict Floor Total: 1,133.37 4.30 Gland Total: 51,265.20 1 -55 1111412012 3;12 tsnl Page 1 Brady Company /L€>'s Ange[es, Inc. 1[}70 [+loFth Mve. Auaheim, CA 92815 PhGne: (714) 531;18511 Fax: (714) 633 -7113 Purchasing Report 0003 k Add Dens Glass to Ext. Shot't Walls Sid No, 73 Saleeted Sections: 01310 Project Management. {]1316 Safety. 01520 Construction Facitiiies, 01740 General tabor, 01745 Oabsi5 eins 09270 Gypsum Sheathing SelwAad Typical Areas: Salacted Areas: funassigned), 000 - Na Zone, 101 - 1st Floor i7tCiir115 t�UZi61[I[�+ YIMP-3 axauraa S4UUICU 01310 Gas f Coordinators 0.15 EA a.15 Each 5fl.0011 LA 7.60 013'15 SRFpiy Mmvamm per Marhdoy 2.00 EA 2, (10 Exayz: 1.r10! t EA 2.001 01524 NexWE Phones u.15 EA 8.15 Fgsh 7.0411 FA 1.05 01745 [ aN6 Bins - Sheathirto f2$,rHi[FrflGirr]. V x V +146 -5R Sf' 0.42 Eachh 1[5.001 t00Q SF 7.21 OS270 ScraW - SEhOatllirlg 480.78 EA 0.10 uox _... 25.001 1060 EA .._ _ 62.42 09270 -5 Opus -mass Gold 518' Fireguard, 4' x R 448.00 SF 1+i_0[15hea6 495.0[11 1(100 5F 221.76 11 1412612 312 pan Pane i Brady CampanylLos Angeles, Inc. 1014 iicirtlt Ow, A37a Wizi, CA Fl2815 Pho3rcci714}�33.94.54 � *�:(71d}53N -r1t:i Payroll Report Q003 - Add Dens Q7lass to EK1. Short Walls r Ns Nw. 73 Srlre[rai Srr-tksns: 0135U FY*ct Mnsgemnt, 01315 Safely, 01624 Cansuuuliol I Rouililii:s, 01744) amicral Lamr, 01715 babFls Bin, MIM L3ypsunl Sheathing Selec[adTypi alArcm;: seleetedAress: (unsssigr4, 040 - No Zeno, 141 - lal floor (union -Exp. 2(N3.51) Totals 4to 0.410 QM tAs aAo- 90&74 W10202 3:12om Park i H03rdy C7aily P<Iyrt?1t,r'laxs H:,se _...... Fees In >urarl<e ihx 5ysge kVeye E]sys Per l]rem Grass Pay General Laborer W.36 446 aAr3 41+70 57.35 CAM 1J.40 Qn0 Ifi3.1.s (Union -Exp. 71313.51) Hangar(Uoion -E*. W.15 "f3 om 4.£4 55 -15 529.20 I,Oq 0.ry,I .N3. ?fl 7.01:5.51) Superrision 16.r>£i W10 Mo o,a) NA I'.112A 0.19 kw 931-99 (union -Exp. 2(N3.51) Totals 4to 0.410 QM tAs aAo- 90&74 W10202 3:12om Park i 111102012 3:12 Pen Page 1 Brady CompanylLos Angeles, Inc. 1010 Narth Olive, Armbeirrl, C:A } ?111'•1 Ptlnne: (714) 533 98&D Fax-.(114)533-7113 Section Markup Q003 - Add Dens Glass to Ext. Short Walls Biel No. 73 Selected St;EAintks; 01310 Project M; tmgawpnt, 01315 Safaty, €11520 Construction Faratities, 01740 Generat Labor, 01745 € efois E in, 0927B (-�yl3SUri9 Shna1hincq Setacted TyplcalAreas: Selected Areas: (trnassigned), 000 - No Zayre, 101 -1st Floor - Malsrial Labor- .,. - -. -_ EgyipmErl _ Other Tarul Not %tats 251.54 1143.-72 0.80 0,00 $D5440 Stock 4.00 0.00 - •- 0.00 C400flup {100 G8.83 -- x.03 Supervision •- 91.99 - 131.99 Esca101ia0 8.00% 20.17 U_ wal 0.00 0.00% 0.00 0100% 6.Un 70.12 iaxl8urdan 3.75. 23.17 6.04% 0.00 0.40 °b 23.77 Pcr1 }iem •- 0.00 -• -- ft.0p sub Total 295,33 Eod_7d 0.010 8.00 1,108,18 ClonsumabW 16,00% 44.31 75.069£ 120-71 0.00% 0.04 0.00% fWa 1115.03 Hid lolal 339.75 f125.d6 O.tFD 0.00 1,265420 Grand Total: $1.265.20 111102012 3:12 Pen Page 1 S Y Y 1 YY A+►,�.�.v:+�; ►�aew.w.w.w.w.w_w_w_ti.�r.� �.��:t�a.�.wa.Rw.stli �w warsw .w.w.w.s. :.w.w.w�.w.w.w.r�_ yyn--Ir � � ►�., F1 POOI]- AT 9�7Q gAyv 3.: .... cj rF -- in', f3 0 a o : 1 a � is -• ' _ � � - : Z37 $� R fry i T?-GI N O � a N � Q 41 _ m �> :.._._... i6 X �i ELEVATIONS RANiT CENTER } y m TRUCTURE = -, _ rr � CALIFORNIA DlqPA,�"" 1751 N. Batavia St. Orange, CA 92865 I Name fAddresa I P('[. ['ne3meelian Serviecs, Inc 50[1 N. Bautd alvd Suite 1500 Glcadalc, Ca 91203 P:8i8 -ZdCr -318 i F:$ i R -2.17 -5735 Estimate Data Esiiniote ;g 1111512017. 5445 Phi3rse Fax 0 714-997-413 [ 714- 9P -412; Rep License Kelty item 13escr[ptian Total IlCnti Add Tcxur{e m WaPs nl T.tiaalige wid Re%imurns in liar e1FC4iii {1.1111 hall 2'M rk 520.00 ocuial 15 Csallansorl'rirrKr 525.0[1 Wwrial S Cw1hom oiff iriish 2711A Mntuial Im19c. C ovel111fy' MELICEild 54.4t! O e:rlicad i..• 15%ololleadaildPlotil 215.50 P lvi k Fentil 1r1 Olgilt wEdrCNK Total I,.i7i.S0 Phi3rse Fax 0 714-997-413 [ 714- 9P -412; (e) 4 DELTERR/1, BAS DWIN CHANGE ORDER REQUEST (COR) PARK Contractor : PCL Construction Services, Inc. COR Number: 045 FTA 5309: CA- 04- 0094 -03 Project Name: Transit Center Parking Structure Project Number: FTA 5309: CA -04- 0088 -03 To: (CM Firm) Del Terra Group Date Generated: 28 -Jan -13 From: (Contractor) PCL Construction Services, Inc. Contract Number: Description of Work: RFI No. CCD No, RFP No. Provide bike lockers with perforated doors in lieu of specified configuration. Includes $150 for delivery. A. Material (attach itemized quantity and unit cost plus sales tax) B. Labor (attach itemized hours and rates) IC. Equipment (attach itemized list) D. Subtotal !E. Overhead & Profit for Sub - Not to exceed 20% OH &P for labor, 15% OHP for Materials and 15% OH &P for equipment of item D. Bonds/Insurance for GC: 1.2% -Sub bond, 0.76 0/.-P &P, 0.15% All -risk, 0.2 %- IS, 1 % -PL +PD = 3.3% .F. Subtotal G. S% Profit of subcontractor total cost. K. Total Grand Total $ 1,953 GC Extra Sub /Self- perform Extra CREDIT Enter Negative Numbers $ 6,810 $ - 5 (6,022.00) $ - $ - 5 $ 6,810 $ - $ 144 $ - $ 6,954 $ - S $ 1,022 $ 7,975 $ - This proposal requires a schedule activity to be added to the Contractors Construction Project Schedule. The duration of this activity is estimated to be calendar day(s). A schedule analysis, per General Conditions 12, will be done to determined If this proposal will change the contract milestone(s). r'wt1�p Kevin Doetzl t, 411 29 -Jan -13 PCL Construction Services, Inc. rature Date �G�+r �o yZQcC.CL Del Terra Signature Date City of Baldvdn Park Signature Date Creative Pipe, Inc. Creative Pipe PO Box 2458 Rancho Mirage, CA 92270 -1087 (760)340 -5555 sales@creativepipe.com http: / /www.creativepipe.com PCL Construction -CA Estimate Date Estimate 01/29/2013 31752 Item Description .. Quantity Cost. ' ' Arr_aount QUOTE • PROJECT NAME: BALDWIN PARK - UPDATED QUOTE 1 0.00 O.00T TEXT:PROJEC T NAME LOCKERS:CS2 • Sheet Steel Cycle Shed, 2 Bike Capacity, Powder coat finish, 1 1,345.00 1,345.00T - C -PD -SA Perforated Door, Stand Alone Unit. LOCKERS:CS2 • Sheet Steel Cycle Shed, 2 Bike Capacity, Powder coat finish, 3 1,285.00 3,855.00T - C -PD -CW Perforated Door, Common Wall Unit. SHIPPING • Shipping Charge to Baldwin Park, CA 91706 1 992.00 992.00 QUOTE • This price is for a flanged surface mount to be bolted to concrete. 1 0.00 O.00T TEXT:FLGMT QUOTE • The above price is for a standard color powder coated finish. 1 0.00 O.00T TEXT:PCF QUOTE • Creative Pipe, Inc. will hold the above listed price for thirty (30) 1 0.00 O.00T TEXTTRICE days from date of estimate. HOLD QUOTE • Due to the current fluctuation in fuel surcharges, quoted freight is 1 0.00 O.00T TEXT:FUEL only an estimate. Actual freight charge will be billed at time of SURCHARGE shipment. QUOTE • Please note if residential or inside delivery is required, there may 1 0.00 O.00T TEXT:ED be a separate freight charge which will be billed to you after delivery. Charge will be a minimum of $60.00. QUOTE • Unless otherwise specified, quote does not include any 1 0.00 O.00T TEXT:ST installation or applicable sales tax. 50% Deposit is requested with all orders. Thank you for contacting Creative Pipe, Inc. Dear Kevin: SubTotal $6,192.00 Per your request, attached please find the estimate from Creative Pipe, Inc. Tax (9 %) $468.00 Total $6,660 00, Thank you and we look forward to working with you. Accepted By Accepted Date Creative Pipe, Inc. - CS 2 -C and CS 1 -C Perforated Sheet Steel Lockers Page 1 of 9 CS z- C- Pry -PL Sheet Steel Bicycle Locker with Optional Perforated Sheet Steel Door and Side Panels and Optional Padlockabie Handles. http:// www. creativepipe .com /ccs- 2- ss- pp- cu.htm 1/14/2013 Creature Pipe, Inc. Creative Pipe PO Box 2458 Rancho Mirage, CA 92270 -1087 (760)340 -5555 sales@creativepipe.com http://www.creativepipe.com Address PCL Construction -CA Estimate 1]ate Estimate, 01/14/2013 31616 Amounf Exp Date • PROJECT NAME: BALDWIN PARK Item Description Quantity Cost Amounf QUOTE • PROJECT NAME: BALDWIN PARK 1 0.00 0.00 TEXT:PROJEC T NAME CS2 -C -SA • Sheet Steel Cycle Shed, 2 bike capacity, Stand Alone Unit, 1 1,295.00 1,295.00 Powder coat finish, Padlockable unit. CS2 -C -CW •Sheet Steel Cycle Shed, 2 bike capacity, Common Wall Unit, 3 1,235.00 3,705.00 Powder coat finish, Padlockable unit. SHIPPING • Shipping Charge to Baldwin Park, CA 91706 1 1,022.00 1,022.00 QUOTE • This price is for a flanged surface mount to be bolted to concrete. 1 0.00 0.00 TEXT:FLGMT QUOTE • The above price is for a standard color powder coated finish. 1 0.00 0.00 TEXT:PCP QUOTE • Creative Pipe, Inc. will hold the above listed price for thirty (30) 1 0.00 0.00 TEXT:PRICE days from date of estimate. HOLD QUOTE • Due to the current fluctuation in fuel surcharges, quoted freight is 1 0.00 0.00 TEXT:FUEI., only an estimate. Actual freight charge will be billed at time of SURCHARGE shipment. QUOTE • Please note if residential or inside delivery is required, there may 1 0.00 0.00 TEXT:ED be a separate freight charge which will be billed to you after delivery. Charge will be a minimum of $60.00.. - QUOTE • Unless otherwise specified, quote does not include any 1 0.00 0.00 TEXT:ST installation or applicable sales tax. 50% Deposit is requested with all orders. Thank you for contacting Creative Pipe, Inc. Dear Customer: `Total Per your request, attached please find the estimate from Creative Pipe, Inc. Thank you and we look forward to working with you. Accepted By Accepted Date P A r R- K CITY OF BALDWIN PARK CITY COUNCIL AGENDA MAR 0 6 ITEM N0. STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Wall, Director of Public Work �14jtg DATE: March 6, 2013 01% SUBJECT: AUTHORIZE AMENDMENT OF THE TRANSIT CENTER CONSTRUCTION MANAGEMENT CONTRACT PURPOSE This report requests City Council approval an amendment to increase Del Terra's contract by $30,000 for additional construction management costs incurred during the project's second bidding phase. BACKGROUND On July 20, 2011, the City Council awarded a contract to Del Terra to perform turn -key Construction Management of the Baldwin Park Transit Center Project in an amount not - to- exceed of $688,536. The contract estimated a contract length of 14 months, at 420 person -hours per month, for a total 5,885 person- hours. Del Terra's contract included bid support, which consisted of prequalifying contractors, advertising the project, answering bid questions, issuing addenda, and performing a pre -bid job walk. The project was advertised and bids were received and opened on December 6, 2011. On December 14, 2011, the City Council rejected all bids received because they were significantly higher than the City's anticipated budget. The City Council directed that project plans and specifications be revised to reduce construction cost, and that an additional group of contractors be prequalified to bid on the project to ensure competitive bidding. Del Terra worked with the project architect to identify thirteen deductive alternates to reduce the cost of the base bid. Del Terra also prequalified a second group of four additional contractors in addition to the original six contractors prequalified to bid on the project. During this second bidding phase the following tasks were performed by Del Terra, outside of their original contract scope: Transit Center — Authorize Additional Funding for CM Services Page 2 of 3 March 6, 2013 • Value engineering • Restructure bid documents • Coordinate with architect to identify project costs • Thorough review of all design plan elements • Research alternative materials and methods for cost savings • Prequalify general contractors • Develop bid addenda • Answer bid questions • Advertise project • Pre -bid job walk On February 16, 2012, the City received six bids for construction and on March 7, 2012 the City Council awarded a construction contract to PCL Construction Services Inc. in the amount of $8,631,300. DISCUSSION As a result of the additional tasks listed above and the project's extension by nearly four months, Del Terra exhausted a large sum of their originally contracted hours and not -to- exceed contract amount of $688,536 during the first few months of the project. Even though Del Terra was later authorized an additional $14,952 to cover cost associated with the project's Public Labor Agreement (PLA), their remaining contract amount is not sufficient to cover construction management costs through project completion. While Del Terra's original change order request for the additional work performed during the second bidding phase was in excess of $100,000, Staff has successfully negotiated the price of this work down to $30,000. The table below shows Del Terra's total proposed construction management costs. Construction Management :Costs Original Contract Amount $688,536 PLA Incorporation Increase $14,952 2nd Bid Process Increase $30,000 New Contract Amount $733,488 FISCAL IMPACT There is no fiscal impact on the General Fund. After approval of the construction contract change orders in a preceding agenda item, there is a remaining contingency balance of $97,386 available for the Transit Center Project. These funds are restricted for use for transportation related purposes and cannot be used for General Fund operations. Transit Center — Authorize Additional Funding for CM Services Page 3 of 3 March 6, 2013 RECOMMENDATION Staff recommends that the City Council: Authorize a contract amendment increasing Del Terra's construction management contract by $30,000. ATTACHMENT Del Terra Contract Change Order Request DELTERRA February 5, 2013 Mr. Vijay Singhal Chief Executive Officer 14403 E. Pacific Ave. Baldwin Park, CA 91706 13161 Crossroads Pkwy, No. Ste 200 Phone: 626.839.9300 City of Industry, CA 91746 Fax: 626.839.9307 Subject: Change Order for Construction Management Services Dear Mr. Singhal, Thank you for the opportunity to provide you with our proposal for Construction Management services for the completion of the Transit Center Parking Structure (TC) Background: On August 3, 2011, the City of Baldwin Park issued Del Terra a Notice to commence the documentation to bid the TC. The first bid date was set for December 6`h, the low bid came in at $10,540,000.This amount was over the City's internal estimate of $8,000,000 and over the Architect's estimate of $9,900,000. On December 14`h 2011 the City Council rejected all bids. After this action was taken by the City Council, the City's representatives subsequently directed Del Terra to work with the Architect/Engineer to perform intense value engineering and restructure the bid documents to bring the project within the City's estimated budget. After several meetings, conversations and planning sessions, the plans and specifications were broken down to include 13 Deduct Alternates valued at $2,236,700 and a new bid set of construction documents was issued for re- bidding on February 16, 2012. At the same time, Del Terra was directed to seek out new general contractors through a second prequalification process. This process yielded 4 new prequalified contractors to the 6 already prequalified. The setback of almost 4 month between the first bids and the second bids caused Del Terra to perform the following tasks a second time: • Value engineering • Restructure the bid documents • Meet with the Architect to identify all costs of the project • Review design plans for thoroughness on each element • Research alternative materials and methods for cost savings • Prequalifying general contractors • Develop bid addendums • Answer bid questions • Advertise • Bid walk The TC was re -bid on February 16, 2012. The lowest bid came in at $8,631,300 from PCL and construction began in April 2012. DE LTE R RA 13181 Crossroads Pkwy, No. Ste 200 Phone: 626.839.9300 City of Industry, CA 91746 Fax: 626.839.9307 Conclusion: The tasks that had been previously accomplished prior to the first bid on December 6th caused Del Terra to rapidly consume our initial contracted fee to prepare the project for construction. Del Terra proposes to provide the Construction Management services necessary to complete this task, on behalf of the City in accordance with the Terms and Conditions of the General Agreement for the Construction Management Services, although the project duration has been extended due to City's desire to rebid, we had to evaluate our original staffing plan to ensure proper CM services & comply with our contract over the extended time while still minimizing project costs. Thus our new staffing plan approach as previously discussed and approved by you, City Chief Executive has a minimal increase in additional fee of $30,000. (Thirty Thousand) Should you have any questions or require additional information to clarify this proposal please do not hesitate to contact me directly. Sincerely Jo a ez Project Director Cc: Luis D. Rojas Project File CITY COUNCIL AGENDA MAR D 6 ITEM N0. BALDW I N CITY OF BALDWIN PARK STAFF REPORT P • A y R, K TO: Honorable Mayor and Members of the City Council FROM: Daniel Wall, Director of Public Works DATE: March 6, 2013 SUBJECT: AMEND CONSULTANT AGREEMENT FOR THE DESIGN OF TRAFFIC IMPROVEMENTS FOR MAINE AND PACIFIC AND AUTHORIZATION TO SOLICIT CONSTRUCTION BIDS PURPOSE This report requests that the City Council authorize the Chief Executive Officer to execute an amendment to a consultant agreement with Evan Brooks Associates (EBA) for the preparation of plans and specifications to construct traffic improvements on Maine and Pacific; and authorize advertising for construction bids. BACKGROUND Maine Avenue currently narrows at Ramona due to building rights -of -way on both sides of the street. This roadway configuration prevents the City from widening Maine Avenue on the southeast side to allow for additional traffic capacity. The City has $269,970 in Federal SAFETEA -LU transportation funding to widen Maine Avenue to reduce congestion at Ramona and to improve pedestrian and motorist safety. As part of this project, the City planned to acquire the Urban X property to widen Maine Avenue, but the elimination of redevelopment funds left the City unable to make the purchase. The SAFETEA -LU funding specifically identifies the widening of Maine Avenue between Bogart and Ramona, but without the acquisition of the Urban X property the City was unable to move forward with this SAFETEA -LU funded project. This funding source was programmed in 2005, and is being phased out. It is anticipated that funding will lapse as early as September 2013. Additionally, Caltrans has listed this project as inactive. On October 22, 2012, the City was awarded a State - Highway Safety Improvement Program (HISP) Grant for $344,600 to design and construct the Bogart/Pacific signalized Intersection and median improvements. This HISP project could be combined with the SAFETEA -LU funded project to accomplish the widening required by the original SAFETEA-LU grant, without the need to acquire the Urban X property. The combined project will widen Maine Avenue between Bogart and Ramona, install landscape medians along Maine Avenue and improve pedestrian crossings at Maine Avenue and Pacific. In the future, if the City is able to acquire additional right -of -way at Design of Traffic Improvements for Maine and Pacific March 6, 2013 Page 2 of 3 the Urban X site, the ultimate planned widening project can be realized at minimal additional construction cost. In order to prevent SAFTEA -LU funds from lapsing, the City must quickly design and award a construction contract for this project before September 2013. DISCUSSION By combining these two separately funded projects, the City can benefit from a lower overall cost of construction through economies of scale. To expedite the design portion of this combined project, proposals were obtained from three qualified traffic engineering firms (see proposal summary listed below) that will serve as sub consultants to EBA. City Staff verified the background and experience of the lowest cost proposer and determined it to be acceptable. Staff will oversee the design work and will plan check all submittals to assure conformance with State and Federal requirements. Traffic Engineering Sub-Consultant Pro Pro d Fee West Site Engineering, Inc. $29,800 Traffic Design, Inc. $37,989 W2 design, Inc. $39,500 The combined project will include: 1. A traffic signal at Bogart and Pacific. 2. A signalized cross walk to replace the two cross walks across from the City Hall fountain. 3. Medians to make the street more pedestrian friendly. 4. A right turn pocket in front of Urban -X to relieve traffic congestion. 5. Streamlined right turn traffic flow on Southbound Pacific /Maine. EBA will prepare the E -76 document package for Federal approval of SAFETEA -LU funds to be used for design and construction, as well as the E -76 document package for Federal approval of HSIP funds to be used for construction. The cost of EBA's services for the combined project is $20,000, for an overall cost of $49,800. Design of Traffic Improvements for Maine and Pacific March 6, 2013 The following schedule is proposed for this Project: Page 3 of 3 Task : Date'oif.comp et ion Council approval of Service Amendment March 6, 2013 Kick -off meeting with City staff March 25, 2013 City Council Workshop on Design Plans Aril 17, 2013 Final Design for City staff review and approval May 30, 2013 Final Submittal to Caltrans for Approval June 15, 2013 Proposed Construction RFP Release June 25, 2013 E76 Obligation Approvals July 15, 2013 Award Construction Contractor August 15, 2013 Construction Begins September 15, 2013 Construction Completed I March 31, 2014 FISCAL IMPACT The cost of the design portion of the project is $49,800. Estimated construction cost is $665,000. The anticipated total combined project cost is approximately $715,000. This project will have no fiscal impact on the General Fund. The following table shows the funds available for this project. Source of Funds Amount Maine Ave SAFETEA -LU $269,970 Pacific Ave / Boaart Ave. Sianal Median (HSIP) $344,600 I Local Match (Measure R/ Prop CI Gas Tax) _ $100,43011 I Total Funds Available i $715,000 II There are sufficient funds to complete the project design. RECOMMENDATION Staff recommends that the City Council: 1. Authorize the Chief Executive Officer to execute an amendment to the consultant agreement with EBA, for the preparation of plans and specifications for traffic improvements to Maine and Pacific, and for the preparation of E -76 documents packages for Federal approval, for a total amount not to exceed $49,800; and 2. Authorize the Director of Public Works to advertise the completed plans for construction bids. ATTACHMENTS Amendment to the Consultant Services Contract Strategic Planning, Consultants January 24, 2013 Service Amendment Proposal To: Vijay Singhal, Chief Executive Officer City of Baldwin Park From: Hal Suetsugu, Vice President Evan BrooksAssociates RE: INTERIM MAINE AVENUE AT RAMONA REDESIGN (SAFETEA- LU) AND DESIGN FOR BOGART /PACIFIC SIGNALIZATION AND MEDIAN IMPROVEMENTS (HSIP) FEDERALLY FUNDED PROJECTS Maine Avenue at Ramona current has a SAFETEA -LU fund project that is subject to lapsing unless the City completes design and begins construction for the widening of Maine Avenue between Ramona and Bogart Avenues. Currently, the City received $300,000 in SAFETEA -LU transportation funding to widen Maine Avenue in order to reduce congestion at Ramona and to also increase safety for both pedestrians and motorists. Because this funding source was programmed in 2005 and is phased out by the Presidential signing of a new transportation bill (Moving Ahead for Progress 21 or MAP 21), there is a distinct possibility that funding will lapse as early as September 2013. In addition, this project has been identified by Caltrans as an inactive project, which is a determinant to projects targeted for lapsing. Maine Avenue currently narrows at Ramona due to building rights -of -way on both sides of the street. This roadway configuration prevents the City from widening Maine Avenue on the southeast side to allow for additional capacity. The City planned to purchase the property in which the Urban X Fenn Rr•rnf <s��cnr;n lbs. 5!! dnlgrp + -n""' ('00. n0c041m17 . r? 111114 building sits. This property was selected because of its simple design and non - historic value. Because of the State of California's elimination of redevelopment funds and the economic downturn of recent times, the City was unable to purchase the Urban X property. This funding source specifically identifies to widen Maine Avenue between Bogart and Ramona. It order to achieve this description and utilize this funding for its intended purpose, an interim solution was recommended as a short -term solution to widening Maine Avenue. This short -term solution will implement the plans to widen Maine Avenue between Bogart and Ramona, install landscape medians along Maine Avenue and improve pedestrian crossings at Maine Avenue and Pacific. This can interim plan will leave the Urban X building untouched and design will accommodate the building footprint while designing the widening project around the building footprint. Should the City find a solution to removing the building, the plans can integrate the improvement into the ultimate widening project with minimal cost to the City. In addition, the City recently received $345,000 to implement the design and construction of the Bogart /Pacific Signalized Intersection and Median Improvements. By combining the construction of the two funded projects, the City can benefit by lowering the cost of construction. Design can immediately begin on both the interim solution to widen Maine Avenue until a solution is achieved for the purchase of the Urban X building and the newly acquired funding for the Bogart /Pacific signal and median installation. The funding estimates for construction of the combined projects are provided below: Maine Avenue Widening (SAEETEA -LU): $300,000 (federal) Bogart /Pacific Avenues Signal /Median (HSIP): $345,000 (federal) Local Match Requirements (Measure R /Prop C): $ 95,000 (local) Estimated Totals: $740,000 Cost estimates for the design of the combined project is estimated as follows: Maine Avenue Widening Interim Design Solution: $ 9,800 Bogart /Pacific Avenues Signal /Median Design: $20,000 E76 Federal Approval Safetea -Lu Design to Const: $11,000 E76 Federal Approval HSIP Construction: 9,000 Estimated Totals: $49,800 SCOPE OF WORK AND APPROACH Redesign and HSIP work with be provided by West Site Engineers (lowest qualified bid) to help integrate their previously approved design for the interim project design. In 2011, EBA was successful in winning the request for proposal to design the Maine Avenue widening project and has the designation of 'designer of record' for this project. EBA has agreed to amend its contract to utilize the existing plans to incorporate design that accommodates the existing Urban X building footprint. In addition, West Site Engineers has provided an estimate to include the design of the Bogart /Pacific Signalization and Median Improvements (HSIP) as part of the redesign scope. 1. Street Improvements Plan. Prepare a street improvement plan to accommodate a new design and HSIP improvements. Additional right - of -way may be necessary to include a dedicated right turn only lane. The project limits will be from Ramona Blvd. on the north and Bogart Ave. on the south. The approximate length of the street improvement is approximately 700 feet. Traffic warrants are included as part of the scope of this work, however, the right -of -way certification in not part of this scope and, if needed, will be provided as a separate scope. Fn„.. 3 nr's 2. Striping Plan. Based on the Street Improvement Plan, prepare a striping plan for the project limits. 3. Engineer's Cost Estimate. Prepare an engineer's cost estimate for use when the project is issued for bid. 4. Special Provisions. Prepare special provisions for the project specifications. 5. Specifications. Prepare the project specifications in consultation with City Staff. 6. Traffic Safety Control Measure Plan. Prepare field identification and evaluation of traffic safety controls, along Maine Avenue between Ramona Boulevard and Downing Avenue. Work with Metrolink and Metro to ensure coordinated efforts for proper traffic control measures during construction. PROPOSED SCHEDULE • Submit SAFETEA- LU /HSIP TIP Amendments • Council approval of Service Amendment • Kick -off meeting with City staff • Council Workshop on Design Plans • Final Design for City staff review and approval: • Final Submittal to Caltrans for Approval: • Proposed Construction RFP Release: • E76 Obligation Approval (RFA Construction): (Date depending on TIP Amendment process) • Award Construction Contractor • Construction Begins: • Construction Completed: February 28, 2013 March 6, 2013 March 25, 2013 April 17, 2013 May 30, 2013 June 15, 2013 June 25, 2013 July 15, 2013 August 15, 2013 Sept 15, 2013 March 2014 APPROVAL Notice to Proceed: Vijay Singhal Chief Executive Officer Date CITY COUNCIL AGENDA MAR 0 6 ITEM N0. 9 o, C1TY OF BALDWIN PARK BALDWIN P•A - IL,K TO: Honorable Mayor and City Council Memb s FROM: Leticia Lara, Human Resources Manager DATE: March 6, 2013 STAFF REPORT SUBJECT: RATIFY AGREEMENT FOR ATTORNEY SERVICES PURPOSE: It is recommended that City Council ratify the agreement with the Law Firm of Atkinson, Andelson, Loya, Ruud & Romo to provide legal advice and legal representation for the City of Baldwin Park and add to City's panel of approved attorneys for personnel matters. BACKGROUND AND DISCUSSION: At the closed session meeting on Feb 6 and again on February 20th the City Council discussed the need for associated legal representation and directed the CEO to retain the Law Firm of Atkinson, Andelson, Loya, Ruud & Romo to co- represent the City in the Adams, Kuberry vs. City of Baldwin Park, et. al, case and execute an agreement to engage that firm for that service. The demands of that ongoing litigation require the City receive additional specialized legal advice to protect its legal interests. The City currently has Liebert, Cassidy, & Whitmore, Albright, Yee, & Schmit, LLP on the panel to represent the City in personnel related matters The Law firm of Atkinson, Andelson, Loya, Ruud, & Romo ( AALRR) specializes in employment and labor law and has represented both public and private sector clients for more than 30 years. The firm has an office located in Los Angeles. The hourly rates proposed by AALRR are as follows: Partners Senior Associates Associates Paralegals $285 /hour $250 /hour $200 - $240 /hour $140 /hour Rates charged by Liebert Cassidy Whitmore for employment law matters range from $180 to $300 per hour. The rates for partners who work on City matters is $300 per hour (majority of the work is performed by partners). The range for associates is $190- $265 per hour and for para- professional staff is $105 - $140 /hour. A copy of the agreement is attached. FISCAL IMPACT: There is no fiscal impact to add this legal firm to the City's panel. The cost of legal services will depend on time spent on legal matters. RECOMMENDATION: It is recommended the City Council ratify the attached attorney representation agreement and add the firm of Atkinson, Andelson, Loya, Ruud & Romo to the City's panel of legal firms. ATTACHMENT: . Attorney Representation Agreement ATTORNEY REPRESENTATION AGREEMENT I. PARTIES The parties to this Attorney Representation Agreement (the "Agreement ") are the Law Offices of ATKINSON, ANDELSON, LOYA, RUUD & ROMO, a professional law corporation (the "Firm ") and the CITY OF BALDWIN PARK ( "Client "). II. RECITALS;_ PURPOSE Client desires to retain and engage the Firm to perform legal services on client's behalf, and the Firm is willing to accept said engagement on the terms and conditions contained in this Agreement. III. MATTERS The Firm is being retained to represent defendants in the 4darns, Kuberry v City of Baldwin Park, et. al, case and any other labor and employment matters as requested by Client. VV. T ERIVIS AND CONDITIONS A. Client will compensate the Firm for the performance of legal services at the hourly rates stated herein for the attorneys within the firm working on the matters. Hourly rates will be: Partners - $285 per hour; Senior Associates - $250 per hour; Associates - $200 - $240 per hour, depending on years of experience; Paralegals - $140 per hour. Firm reserves the night to increase rates upon thirty (30) day notice and agrees to not increase rates until July 2014, at the earliest. The Firm will bill Client for all professional services rendered on behalf of the Client matter. The time billed to the Client for professional services will be billed in one -tenth of an hour increments for time actually expended, including reasonable travel time billed portal to portal. . B. The Finn will not be obligated to advance costs on behalf of Client; however, for the purposes of convenience and in order to expedite matters, the Firm reserves the right to advance costs on behalf of Client with Client's prior approval in the event a particular cost item exceeds $2,000.00 in amount, and without the prior approval of Client in the event a particular cost item totals $2,000.00 or less. Typical cost items include, by way of example and not limitation, filing fees, copying charges (outside vendors only), appearance fees, messenger fees, travel costs, bonds, witness fees, expert fees, Firm fees, deposition and court reporter fees, transcript costs, expert witness fees, investigative fees, etc, Costs will be charged to the Client without mark -up, Automobile travel mileage. .fees.will be charged to Client at $_50 per mile. In - addition, -- the Parties agree to the "schedule of compensation" referenced in Exhibit ".A," which is incorporated herein. C. A detailed description of the attorney work performed and the costs advanced by the Firm will be prepared on a rnbrithly basis as of the last day of the month and will be mailed to Client on or about the 15th of the following month. Payment of the full amount due, as reflected 000845.00000 10965925.1 on the monthly statements, will be due to the Firm from Client by the 15th of each month for the prior monthly statement, unless other arrangements are made. In the event there are retainer funds of Client in the Firm's Trust account at the time a monthly billing statement is prepared, funds will be transferred from the Firm's Trust Account to the Firms General Account to the extent of the balance due on the monthly statement and a credit therefore will be reflected on the monthly statement. Any balance of fees or costs advanced remaining unpaid for a period of 30 days will be subject to a 1% per month service charge. D. Client agrees to review the Firm's monthly statements promptly upon receipt and to notify the Firm, in writing, with respect to any disagreement with the monthly statement. E. Client agrees to fully cooperate with the Firm in connection with the Firm's representation of Client, including but not limited to attending mandatory court hearings and other appearances and providing necessary information and documentation to enable the Firm to adequately represent Client_ F. Client has the right, at any time, and either with or without good cause, to discharge the Finn as Client's attorneys. In the event of such a discharge of the Firm by Client, however, any and all unpaid attorneys' fees and costs owing to the Firm from Client shall be immediately due and payable. G. The Firm reserves the right to discontinue the performance of legal services on behalf of Client upon the occurrence of any one or more of the following events: 1. Upon order of Court requiring the Firm to discontinue the performance of said legal services; 2. Upon a determination by the Firm in the exercise of its reasonable and sole discretion, that state or federal legal ethical principles require it to discontinue legal services for Client; 3. Upon the failure of Client to perform any of client's obligations hereunder as respects the payment of the Finn's fees and costs advanced; or 4. Upon the failure of Client to perform any of client's obligations hereunder as respects cooperation with the Finn in connection with the Firm's representation of client. H, In the event that the Firm ceases to perform legal services for Client, as herein above provided, Client agrees that Client will promptly pay to the Firm any and all unpaid fees and all undisputed fees or costs advanced, and retrieve all of client's files, signing a receipt therefore. Further, Client agrees that, with respect to any litigation where the Firm has made an appearance in Court on his behalf, Client will promptly execute an appropriate Substitution of Attorney. form...... ....... ................ . ......... ........ .............. I. The Firm maintains errors and omissions insurance coverage applicable to the services to be rendered. 666845,00660 2 16985925.1 V. INSURANCE AND INDEMNIFICATION A. insurance. No work or services under this .Agreement shall commence until Firm has provided the City with certificates of insurance or appropriate insurance binders evidencing the insurance coverages set forth in the City of Baldwin Park Insurance Requirements for Firms attached hereto as Exhibit "B° and incorporated herein by this reference. B. Indemnification. Firm agrees to indemnify the City, its officers, agents and employees against, and will hold and save them and each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities, including paying any legal costs, attorneys' fees, or paying any judgment (herein "claims or liabilities ") that may be asserted or claimed by any person, firm or entity arising out of or in connection. with the negligent performance of the work or services of Firm, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the negligent acts or omissions of Firm hereunder, or arising from Firm's negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, but excluding such claims or liabilities to the extent caused by the negligence or willful misconduct of the City. C. Termination. Either party may terminate this Agreement at any time, with or without cause, upon ten - days' (10- days') written notice to the other party. Upon receipt of the notice of termination, Firm shall immediately cease all work or services hereunder except as may be specifically approved by the City Manager. In the event of termination by the City, Firm shall be entitled to compensation for all services rendered prior to the effectiveness of the notice of termination and for such additional services specifically authorized by the Contract Officer and City shall be entitled to reimbursement for any compensation paid in excess of the services rendered. The attorney- client relationship between the Firm and Client will cease at the conclusion of the matter(s) specified above. There are instances when the Firm has been retained to provide ongoing general business advice or general labor advice to the Client. If the Firm is not asked by the Client to provide advice for a period of one (1) year from the last date the Firm provided such advice, both the Client and the Firm agree, that the attorney - client relationship terminated on the last date the Firm provided advice without further action or notice by either party. if the Client requires additional advice after such termination, a new Retainer Agreement will be required VI. MISCELLANEOUS A. Covenant Against Discrimination. Firm covenants that, by and for himself, his heirs, executors, assigns and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, naY arWiter- the- pef fouff aee of this Agree t.-- Firm- shall- take. affirmative .. . . ......... ...... action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10985925.1 B. Non - liability of City Officers and Employees, No officer or employee of the City shall be personally liable to Firm, or any successor in interest, in the event of any default or breach by the City or for any amount that may become due to Firm or to his successor, or for breach of any obligation of the terms of this Agreement. C. Notice. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first -class mail, in the case of the City, to the Chief Executive Officer and to the attention of the Contract Officer, CITY OF BALDWIN PARK, 14403 Pacific Avenue, Baldwin Park, CA 91706, and in the case of Firm, to the person at the address designated on the execution page of this Agreement, D. Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. E. Integration; Amendment, It is understood that there are no oral agreements between the parties hereto affecting the subject matter of this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings regarding that subject matter, if any, between the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. F. Severability. In the event any part of this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining portions of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. G. Waiver. No delay or omission in the exercise of any right or remedy by a non - defaulting party on any default shall impair such right or remedy or be construed as a waiver. A party's consent to or approval of any act by the other party requiring the - party's consent or approval shall not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. ................... ..... .......... ......... ........ . .. - ............................. ................. _.. ..................... .............. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, then the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys' fees, whether or not the matter proceeds to judgment. 000sas. OGO 4 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. V11. Prohibition Against Assignment. Neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. Any such prohibited assignment or transfer shall be void. VI)CI. Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Firm, its agents or employees, perforan the services required herein, except as otherwise set forth. Firm shall perform all services required herein as an independent contractor of City and shall remain under only such obligations as are consistent with that role. Firm shall not at any time or in any manner represent that he or any of his agents or employees are agents or employees of City. IX. PROTECTION OF CLIENT CONFIDENCES HIGH TECH COMMUNICATION DEVICES The Firm stays constantly aware of its important obligation to preserve the secrets and confidences of its clients which it holds in precious trust for them. To that end it is important that you and the Firm agree from the outset what kinds of communications technology the Firm should employ in the course of this engagement. For instance, the exchange of documents and other information using email or other types of electronic communications involves some risk that information will be retrieved by third parties with no right to see it. Even the use of facsimile machines can cause problems if documents are sent to numbers where the documents sit in open view. Therefore, you should only provide the Firm with cellular numbers, facsimile numbers and email addresses which are acceptable to you for receiving confidential communications from the Firm. if you have any mailing addresses, cellular numbers, facsimile numbers, and email addresses that the Firm should not use for confidential communications, please advise us of these in writing. You agree that the Firm may use any of your cellular numbers, facsimile numbers and email addresses other than those which you specify in writing that the Firm should not use. 000845.00000 10985925.1 X. POSSIBLE THIRD PARTY CONFLICTS Client and Firm agree to the applicability of the Rules of Professional Conduct adopted in California to any and all representation arising under this Agreement. XI. MEDIATION/ARBITRATION; WAIVER OF JURY TRIAL Ifr a dispute arises out of or relating to any aspect of this Agreement between Client and Firm, or the breach thereof, and if the dispute cannot be settled through negotiation, Firm and Client agree to discuss in good faith the use of mediation before resorting to arbitration, litigation, or any other dispute resolution procedure. Nothing in this Agreement limits or otherwise affects Client's right under Sections 6200 -6206 of the California Business and Professions Code to request arbitration of any fee dispute by an independent, impartial arbitrator or panel of arbitrators through a bar association program created solely to resolve fee disputes between lawyers and Client. However, should discussions, mediation or the non - binding arbitration provided through a local bar association program not resolve the dispute, the dispute will be determined by binding arbitration before the American Arbitration Association under their then prevailing commercial arbitration rules, except that discovery may be taken in that arbitration under the California Code of Civil Procedure. The claims or controversies subject to this provision include, without 'limitation, any claim of professional negligence or malpractice. The arbitration will be held in Los Angeles County, California, unless we mutually select another venue, and judgment may be entered upon the arbitrator's award by any court having jurisdiction. Should Client refuse or neglect to appear or participate in the arbitration proceedings, the arbitrator is empowered to decide the claim or controversy in accordance with the evidence presented. Client should realize that by accepting the arbitration provision, CLIENT WILL WAIVE CLIENT'S RIGHT TO A JURY TRIAL AND THE RIGHT, EXCEPT UNDER LIMITED CIRCUMSTANCES, TO APPEAL THE ARBITRATOR'S DECISION. KIT. DOCUMENT RETEN'T'ION AND DESTRUCTION The Firm retains client files for five (5) years after the client matter is closed. The Firm then destroys those files unless Client has previously asked the Firm in writing to return that matter file to Clients. 000845.00000 6 10985925.1 X1II. INDEMNIFICATION The Firm agrees to defend, indemnify and hold harmless the Client and its employees, agents, assigns and successors in interest from and against all suits and causes of action, claims, lasses, demands, and expenses. including, but not limited to, attorney's fees and costs of litigation, damage or liability of any nature whatsoever, for death or injury to any person, including Firm's employees and agents, or damage to or destruction of any property of either party hereto or third person, in any manner arising by reasons of or incident to the performance of legal services on the part of the Firm, its officers, directors, agents, servants, employees, or contractors, whether or not contributed to by any act or omission of the Client or any of the Client's boards, officers, agents or employees. XIV- EXECUTION DA'Z'E The effective date of this agreement shall be February 2013, ATKINSON, ANDELSON, LOYA, RUUD & ROMO By; ilxw t -C-1 IRMA RODR GUEZ MOISA Atkinson, Andelson, Loya, Ruud & Rorno 12800 Center Court Drive, Suite 300 Cerritos, CA 90703 Tel: 562.653.3200 Fax: 552 -653 -3333 CITY: CITY OF BALDWIN PARK, a Z`�lifornia municipal corporation 0 Vij-gy- Si hal, rhief Executive Officer City of B dw' Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 Office: 626 -960 -4011 ............ - Fax_ 626:337.2965... ....... ........... .._... ... - 000845,00000 7 10985925.1 EXHIBIT "A" SCOPE OF SERVICES Schedule of Compensation: Firm shall be paid for actual time worked pursuant to the following fee schedule: Partners $285 p er hour Senior Associates $250 per hour Associates $200 - S240 per hour, depending on years of experience Paralegals $140 p er hour Out of Pocket Expenses for copies, faxes and deliveries Actual Cost Mileage $0, 50 per bile Expenses: Firm shall seek prior written approval from the Contract Officer for any expenses related to the services provided pursuant to this Agreement Firm seeks to have reimbursed. 000845.00000 10985925,1 CITY OF BALDWIN PARK INSURANCE REQUIREMENTS FOR FIRM Firm shall not commence Work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Firm shall not allow any subcontractor to'commence work on any subcoritract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. Minimum Requirements. Firm shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the perfonnance of the work hereunder by Firm, its agents, representatives, employees or subcontractors. Firm shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. The City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds on each insurance policy identified below with respect to the work or operations performed by or on behalf of the Contractor, including materials, parts or equipment fiirnished in connection with such vm k; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of Firms scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of Firm's insurance and shall not be called upon to contribute with it. The insurers shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy which arise from work performed by Firm, but excluding such claims or liabilities to the extent caused by the negligence or willful misconduct of the City. The policy of insurance shall provide that said insurance may not be amended or canceled without providing thirty (30) days prior written notice by registered mail to the City, In the event said policy of insurance is canceled, Firm shall, prior to the cancellation date, submit new evidence of insurance to the Contract Officer. Minimum Limits 'of Insurance Coverage, Firm shall maintain limits no less than: (1) Professional and General Liability: $1,000,000 per occurrence and $3,000,000 aggregate for bodily injury, personal injury and property damage; (2) ,automobile Liability: $1,000,000 per occurrence for bodily injury and property damage; and (3) Workers' Compensation and Employer's Liability: Workers' compensation limits as required by the Labor Code of the State of California. Changes to Coverage. The policy of insurance shall provide that said insurance limits or insurance coverage applicable to the City may not be amended or the policies canceled without providing thirty (30) days prior written notice by registered mail to the City. In the event said policy of insurance is canceled, Firm shall, prior to the cancellation date, submit new evidence of .irrsaranee Section 4.1 to the Contract Officer. ...... . Firm agrees that the provisions of this Section 4.1 shall not be construed as limiting in any way the extent to which Firm may be held responsible for the payment of damages to any persons or property resulting from Firm's activities or the activities of any person or persons for which Firm is otherwise responsible. 004845.00000 10985925.1 9 000895.00000 10985925.E Separation of Insureds, No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions, In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents and volunteers. Acceptability of Insurers, Insurance is to be placed with insurers with a current A.M. Best's rating no less than A:VIIi, licensed to do business in California, and satisfactory to the City. 11#1 "W� l'iI I N-O IfIf P , A - R - K CITY OF BALDWIN PARK CITY COUNCIL AGENDA MAR 0 6 NO Q STAFF REPORT TO: Honorable Mayor and City Council Member FROM: Rose Tam, Assistant Accounting Manager DATE: March 6, 2013 SUBJECT: City of Baldwin Park's Comprehensive Annual Financial Report for the Fiscal Year ending June 30, 2012 PURPOSE The purpose of this report is to present the City's Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2012. BACKGROUND The CAFR represents the financial statements of the City and it includes a summary of all assets, liabilities, fund balances, revenues and expenses. The CAFR is composed of three main sections, an introductory section, the financial section and the statistical section; the CAFR is attached for your review. Vasquez & Company LLP audited the City's financial statements for fiscal year ended June 30, 2012 and rendered an unqualified opinion. The purpose of the independent audit was to provide reasonable assurance that the financial statements of the City of Baldwin Park for the fiscal year ended June 30, 2012, are free of material misstatements. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The financial statements are prepared in accordance with Generally Accepted Accounting Principles (GAAP) as promulgated by the Government Accounting Standards Board (GASB). The Government Finance Officers Association of the United States and Canada (GFOA) awarded a "Certificate of Achievement for Excellence in Financial Reporting" to the City of Baldwin Park for its Comprehensive Annual Financial Report for the fiscal year ended June 30, 2011. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of State and local government financial reports. The report must satisfy both generally accepted accounting principles and applicable legal requirements. Staff has submitted the June 30, 2012 CAFR to the GFOA for another award and it is anticipated that once again the CAFR will earn this prestigious certificate. June 30, 2012 CAFR Staff Report February 20, 2013 Rage 2 DISCUSSION The Comprehensive Annual Financial Report (CAFR) was completed in accordance with the Government Finance Officers Association guidelines and recommended format. The City Council may note that the report provides statistical data at the end of the report and that the Management's Discussion and Analysis outlines the City's financial highlights and overviews for Fiscal Year ending June 30, 2012. The City accounts for its transactions in various individual funds of which the General Fund is considered the Chief Operating Fund of the City. Other funds are restricted due to the respective funding sources and are set up separately based on the purpose of the fund. The following highlights information on the General Fund and provides information on the overall status of the City operations as reported on the June 30, 2012 CAFR: • General Fund Audited Cash • General Fund Revenues and Expenditures • General Fund Unreserved Fund Balance • Governmental Revenues by Source • Governmental Expenses and Program Revenues General Fund Audited Cash As of June 30, 2012 the audited cash balance was $5,157,618 which represented a decrease of $388,798 as compared to the previous fiscal year. The following chart. provides an overview of the cash balances as of June 30th for each of the last seven fiscal years: $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 2006 2007 2008 2009 2010 2011 2012 As noted above, the City has been able to maintain its General Fund's cash balance around $5 million in the last four years and has significantly increased its cash position since fiscal year 2006 (and throughout the latest fiscal crisis). It is important for the City to maintain cash reserves for cash flow purposes since major revenues are received in the latter half of the fiscal year. In addition, a healthy cash balance is necessary to cover contingencies and unexpected expenses related to possible disasters. June 30, 2012 CAFR Staff Report February 20, 2013 Page 3 General Fund Revenues and Expenditures The following provides a brief overview of General Fund revenues and expenditures trends, including transfers in and out (before any "Special Items ") over the last seven years. (in millions) $29.00 $28.00 1-------------------- - - - - -- --- -- $27.00 --- - - - - -- -- 0'0* ---- - - - - - - -- ------------------ -- - - - - -- $26.00 ......................\-- _ $25.00 ---- - - - - -- - ---- - - - - -- ---- - - - - -- - - -- ------- - - - - -- -------------- $24.00 - - - -- - ------- - - - -•- -�•4. `` $23.00 ----- -- - - - - - -- - -- -- - - - -- -- ----- - - - - -- •- •-------- .- ......--- • - - - -- $ 22.00 2006 2007 2008 2009 2010 2011 2012 Revenues --0— Expenditures A _ • - As noted in the above trends, the city was impacted by the recession and it took a significant hit on its revenues during the 2008 to 2010 period. As noted above, the City has been able to curtail its expenditures thus ensuring that expenditures remained lower than revenues up to prior year. However, for this year expenditures exceeded revenues by $992,884. This resulted in the decrease of the General Fund reserves. General Fund Unreserved Fund Balance The City has a done a great job in increasing its Unreserved General Fund over the last six fiscal years. However, at June 30, 2012, the City used its General Fund Reserves for the first time in seven years. At June 30, 2012, the ending unreserved Fund Balance as reflected in the Balance Sheet was $4,304,091, which represented a $1.6 million decrease from the previous year. The $4,304,091 is comprised of $2,477,618 committed to a 10% budget stabilization fund and $1,826,473 as unrestricted /unassigned fund balance. The following chart provides the General Fund's Unreserved Fund Balance over this period of time. June 30, 2012 CAFR Staff Report February 20, 2013 Page 4 Actual I Actual I Actual Actual I Actual ACtual FY 2012 2006 2007 2008 2009 2010 2011 r ACtual i1 Unreserved Fund Balance _ 1,953,646 1 3,040,415 1 4,809,166 1 5,167,396 1 5,213,$36 1 5,906,643 I 4,304,091 Actual 2006 Actual 2007 Actual 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Fiscal Year The combined fund balance has declined by $2 million since 2009. The decline is due to a deficit in the self insurance fund, which accounts for all liability, property, and June 30, 2012 CAFR Staff Report February 20, 2013 Page 5 worker's compensation claims. Numerous efforts had been made in the past to improve the performance of the city's insurance programs and to increase the reserves of the Self Insurance Fund. Between 2006 and 2009 the deficit in the Self Insurance Fund decreased significantly; however, since 2009 the deficit has increased primarily due to increased exposure levels of police related claims. Despite the increase in claims, the Self Insurance Fund deficit is almost 50% of the deficit in 2005. Governmental Revenues by Source The City receives various revenues from all of its governmental funds. The following represents the composition of these governmental revenues by source as of June 30, 2012: Revenue by Source: Governmental Activities Interest 0% Other 3% ' Charges for Taxes s Services 53 °l0 $% Operating Grants and Contributions 26% Capital Grants and Contributions 10% As noted above, 53% of the City's major revenue source is comprised of taxes. These taxes include monies received from property taxes, sales taxes, tax increment, franchise taxes and utility user's taxes. Governmental Expenses and Program Revenues Within the governmental funds, there are some departments that generate revenues that directly offset some of the departmental expenses. In essence, expenses that are not offset by departmental generated revenues are paid taxes and other sources of revenue shown in the pie chart in the previous section. This comparison is provided in the City's CAFR and is reflected below: Expenses and Program Revenues: Governmental Activities June 30, 2012 GAFR Staff Report February 20, 2013 Page 6 The City remains cautious even though the recession has ended especially because its economic recovery is sluggish. In the past, the City has been able to offset decreases in revenues resulting from the economic downturn' by carefully monitoring its expenditures. It has been able to balance the budget for the last few fiscal years and had ended in the positive; however, in fiscal year 2011/2012 and 2012/2013 the City is battling new challenges (such as increases in retirement costs and the need to fund retiree health) and the City had to use reserves to balance its budget. Redevelopment Agency All redevelopment agencies in the State of California were dissolved and ceased to operate as a legal entity as of February 1, 2012. The final seven months of activity of the redevelopment agency, prior to that date, continued to be reported in the governmental funds of the City. After the date of dissolution, the assets and activities of the dissolved redevelopment agency are reported in. the successor agency fund, a fiduciary fund, in the financial statements of the City. FISCAL IMPACT There is no fiscal impact from this action. RECOMMENDATION June 30, 2012 CAFR Staff Report February 20, 2013 Page 7 It is recommended that the City Council receive and file the City of Baldwin Park's Comprehensive Annual Financial Report for the fiscal year ended June. 30, 2012. ATTACHMENT 1. City of Baldwin Park Comprehensive Annual Financial Report for the Year Ended June 30, 2012. Comprehensive Annual Financial Report For the Fiscal year Ended June 30, 2012 T %1i R 73 ML � l K Comprehensive Annual Financial Report City of Baldwin Park, California For the Fiscal Year Ended June 30, 2012 Prepared by the Department of Finance (This page intentionally left blank.) City of Baldwin Park Table of Contents Fund Financial Statements: Balance Sheet — Governmental Funds PAGE INTRODUCTORY SECTION Letter of Transmittal i City Officials v Organization Chart vi Certificate of Achievement for Excellence in Financial Reporting vii Award of Financial Reporting Achievement viii FINANCIAL SECTION 25 Report of Independent Auditors 1 Management's Discussion and Analysis 5 Basic Financial Statements 27 Government -wide Financial Statements: 28 Statement of Net Assets 16 Statement of Activities 17 Fund Financial Statements: Balance Sheet — Governmental Funds 18 Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Assets 21 Statement of Revenues, Expenditures and Changes in Fund Balances — 67 Governmental Funds 22 Reconciliation of the Governmental Funds Statement of Revenues, Expenditures and Changes in Fund Balances to the Statement of Activities 24 Statement of Net Assets — Proprietary Funds 25 Statement of Revenues, Expenses and Changes in Fund Net Assets — Proprietary Funds 26 Statement of Cash Flows — Proprietary Funds 27 Statement of Fiduciary Funds 28 Statement of Changes in Fiduciary Net Assets — Successor Agency Funds 29 Notes to Financial Statements 30 REQUIRED SUPPLEMENTARY INFORMATION Schedule of Revenues, Expenditures and Changes in Fund Balances -- Budget and Actual — General and Major Special Revenue Funds 64 Schedule of Funding Progress 67 Notes to Required Supplementary Information 68 SUPPLEMENTARY INFORMATION Description of Nonmajor Governmental Funds 70 Combining Balance Sheet— Nonmajor Governmental Funds 73 Combining Statement of Revenues, Expenditures and Changes in Fund Balances — Nonmajor Governmental Funds 74 Combining Balance Sheet — Nonmajor Special Revenue Funds 76 Combining Statement of Revenues, Expenditures and Changes in Fund Balances — Nonmajor Special Revenue Funds 82 Combining Balance Sheet — Nonmajor Debt Service Funds 88 Combining Statement of Revenues, Expenditures and Changes in Fund Balances — Nonmajor Debt Service Funds 89 (This page intentionally left blank.) City of Baldwin Park Table of Contents PAGE SUPPLEMENTARY INFORMATION (CONTINUED) Supplementary Information (continued) Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual — Nonmajor Special Revenue Funds 90 Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual — Debt Service Funds 110 Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual - Capital Project Funds 114 Internal Service Funds Description of Internal Service Funds 116 Statement of Net Assets — Internal Service Funds 117 Statement of Revenues, Expenses and Changes in Fund Net Assets — Internal Service Funds 118 Statement of Cash Flows — Internal Service Funds 119 Fiduciary Funds Description of Fiduciary Funds 120 Statement of Changes in Assets and Liabilities - Fiduciary Funds 121 Report of Independent Auditors on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Basic Financial Statements Performed in Accordance with Government Auditing Standards 122 STATISTICAL SECTION Net Assets by Component 127 Fund Balance of Governmental Funds 128 Change in Net Assets 129 Fund Balances of Governmental Funds 130 Changes in Fund Balances of Governmental Funds 131 Assessed Value and Estimated Actual Value of Taxable Property 132 Assessed Valuation by Tax District 133 Direct and Overlapping Property Tax Rates 135 Ten Principal Property Taxpayers 136 Property Tax Levies and Collections 137 Ratio of Outstanding Debt by Type 138 (This page intentionally left blank.) City of Baldwin Park Table of Contents PAGE STATISTICAL SECTION (continued) Computation of Legal Debt Margin 139 Direct and Overlapping Bonded Debt 140 Full -time and Part -time City Employees 141 Pledged- Revenue Coverage — Tax Allocation Bonds 142 Demographic Statistics 143 Operating Indicators by Function 144 Capital Assets Statistics by Function 145 Per Capita Cost— General Governmental Expenditures by Function 148 Construction Activity 147 Ten Principal Employers 148 (This page intentionally left blank.) December 26, 2012 Honorable Mayor and City Council City of Baldwin Park Baldwin Park, California It is our pleasure to submit for your information the Comprehensive Annual Financial Report (CAFR) of the City of Baldwin Park for the fiscal year ended June 30, 2012. Financial Condition and Overview As of June 30, 2012, the General Fund cash balance is $5.2 million and the total General Fund Reserves, is $4.3 million ($1.8 million is unassigned and $2.5 million is committed [based on the City's policy to maintain 10% of operating expenses as the minimum reserves for emergency purposes]). The City also has about $607,000 which has been separately reflected as "Assigned" in order to maintain these monies aside for possible reimbursements to the State. If this amount did not have to be set aside, the Reserves would be $4.9 million. Overall, although the General Fund Reserves have decreased from the previous year, they are still healthy; especially in an economy where many cities have depleted their reserves. The City was able to build its reserves which proved valuable during the big recession, a recession from which many cities, including ours, are still trying to recuperate. The City was also able to promote new businesses during these challenging economic times through its former Community Development Commission (the "Agency ") and was able to attract new companies that created new jobs and assisted in reducing economic blight. The following are some examples of businesses that were new at the beginning of the fiscal year: + On June 29, 2011, a new 46,600 square foot Superior Grocers opened within the 13- acre shopping center located in the Central Business District Redevelopment Project Area. • Within the Baldwin Park Marketplace, 3 Men's Suits opened their store in February 2011 and Wells Fargo bank opened its new bank on June 26, 2011. • Fitness 19 opened its new facility on November 7, 2011 thus promoting healthy living while creating jobs. The City will continue to promote new business opportunities to the extent possible while it tries to combat the negative effects of the State of California against Redevelopment Agencies. As discussed in detail in Note 19 to the Financial Statements, the State has abolished all Redevelopment Agencies thus making it difficult to attract new businesses. CYTY Or 9dilLSik IN PARV_ • 14441s Fhb r VAC 1 111 Al LNU E - {,A .M`.'i ti VA P K 'J170a, ° Y � , x'60 4011 hA X {e Ap 96 -1262 In addition, the Agency had to create a Successor Agency which will be responsible for "winding up" the Agency's obligations. However, this will be difficult as the State has changed the timing of revenues to only two times a year. This will and has already had an impact on the Agency's ability to pay its bond payments and other enforceable obligations. Financial Statements and Management's Responsibility The financial statements are prepared in accordance with Generally Accepted Accounting Principles (GAAP) as promulgated by the Government Accounting Standards Board (GASB). This report consists of management's representations concerning the finances of the City of Baldwin Park, California. Consequently, management assumes full responsibility for the completeness and reliability of all of the information presented in this report. To provide a reasonable basis for making these representations, City management has established a comprehensive internal control framework that is designed both to protect the City's assets from loss, theft, or misuse and to compile sufficient reliable information for the preparation of the City's financial statements in conformity with GAAP. Because the cost of internal controls should not outweigh their benefits, the City's comprehensive framework of internal controls have been designed to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatement. As management, we assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all material respects. The City's financial statements have been audited by Vasquez & Company LLP; a public accounting firm, fully licensed and qualified to perform audits of the State and focal governments within the State of California. The purpose of the independent audit was to provide reasonable assurance that the financial statements of the City of Baldwin Park, California for the fiscal year ended June 30, 2012, are free of material misstatements. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in "the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The independent auditors concluded, based upon the audit, that there was a reasonable basis for rendering an unqualified opinion that the City of Baldwin Park, California's financial statements for the fiscal year ended June 30, 2012, are fairly presented in conformity with GAAP. The independent auditors' report is presented as the first component of the financial section of this report. The independent audit of the financial statements of the City was part of a broader, federally mandated "Single Audit" designed to meet the special needs of Federal grantor agencies. The standards governing Single Audit engagements require the independent auditor to report not only on the fair presentation of the financial statements, but also on the audited government's internal controls and compliance with legal requirements, with special emphasis on internal controls and legal requirements involving the administration of federal awards. These reports are available in the City's separately issued Single Audit Report. GAAP requires that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of Management's Discussion and Analysis (MD &A). This letter of transmittal is designed to compliment MD &A and the MD &A should be read in conjunction with it. Profile of the City of Baldwin Park The City of Baldwin Park was founded in 1887 and incorporated on January 25, 1956, under the general laws of the State of California. The City operates under Council -Chief Executive Officer form of government. The City's Mayor is elected at large every two years, and the City Council members are elected at large to four -year terms in alternate slates every two years. The City is located 17 miles east of Los Angeles, in the center of the San Gabriel Valley, and shares common boundaries with the cities of El Monte to the west, West Covina to the east and south and Irwindale to the north. Baldwin Park occupies 6.7 square miles. Infill residential development has increased the population from 50,554 in 1980 to 81,604 in 2010. The City is diversified with single family and multiple family housing development, commercial development and industrial development. Major businesses include Home Depot, Wal -Mart, Nichols Lumber & Hardware, Target, In N Out Burgers and Harley Davidson Sales. City Services The City provides a full range of municipal services. Services provided include police, street maintenance and improvements, transit, storm drains, recreation, public improvements, planning, zoning, and general administrative and support services. Financial data for all funds through which services are provided by the City have been included in this report based on the criteria adopted by the Governmental Accounting Standards Board (GASB), which is the authoritative body in establishing U.S. generally accepted accounting principles (GAAP) for state and local governments. As required by GAAP, these financial statements present the City (the primary government) and its component units (entities for which the government is considered to be financially accountable). Blended component units (although legally separate entities) are in substance part of the government's operations, and so data from these units are combined with data of the primary government. Budget The City of Baldwin Park adopts a comprehensive budget by department prior to the start of the fiscal year on July 1. The budget is further detailed by cost center (division) and character of expenditure, defined as Contractual Services, Personnel Services, Maintenance and Operations, and Capital Outlay. The ledgers of the City and its component units are maintained by the line item detail or object of expenditure. However, all budgetary controls are exercised at the department and fund level. Revenues are estimated annually and measured against actual revenues earned. Employee Benefits The City provides its full -time and eligible part -time employees retirement benefits. Members and their beneficiaries are provided benefits through defined benefit pension plans for both public safety employees and miscellaneous employees. These plans are part of the California Public Employees' Retirement System (CaIPERS). The City contributes to the plans based on amounts determined by CalPERS actuaries. The City also contributes the employees' required contributions or a portion thereof on their behalf and for their account. The City also provides postretirement health benefits to its employees in accordance with agreements reached with the various employees bargaining groups. The City pays for retirees' health care premiums in these plans up to limits established in the agreements with the bargaining units. Additional information on the City's retirement and post - employment benefits can be found in Notes 13 and 14 in the notes to the financial statements. Local Economv and Economic Outlook The greatest recession since the great depression is officially over. However, unemployment remains high, some foreclosures continue, and the prices in the housing market are barely recovering. Due to reduced tax collections and decreased sales, local government revenues in California have not recuperated; thus many governments have had to face cuts and reductions in staffing, programs and services. Although the City of Baldwin Park experienced lower tax revenues due to the recession, the City was able to absorb the effects of the economic downturn as a result of City's previous efforts in implementing revenue and expenditure restructuring programs. However, because of significant increase (over $800,000) in retirement costs and a change in the policy related to impounding of vehicles in fiscal year 201012011, revenues were negatively impacted, and the City was faced with using reserves to balance its budget for the year ended June 30, 2012. As of year end, the City's General Fund expenditures exceeded revenues by almost $1 million because of lower revenues and because the City had to write off uncollectible grants that had been outstanding for over seven years that will not be collected. As of June 30, 2012, even with the use of reserves, the City was able to avoid significant impacts on services and programs. For the upcoming 2012/2013 fiscal year, the City adjusted its revenue projections to new expected levels or what has become the "new normal." The City had previously absorbed a significant portion of the CALPERS increases by eliminating all non -sworn vacancies and reducing certain operating expenses. For fiscal year 2012 -2013, the City is facing another budget gap of about $1 million. The City has started analyzing various options, including restructuring of employee benefits relating to retirement formulas and contributions, layoffs and reductions in programs in order to minimize the further use of reserves. These are tough choices and it will be difficult since the State of California's large spending deficits are on -going and the State will continue to be a threat to local governments as long as it continues to experience difficulties balancing its budget. GFOA Certificate of Achievement Award The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Baldwin Park for its Comprehensive Annual Financial Report for the fiscal year ended June 30, 2011. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of State and local government financial reports. To be awarded a Certificate of Achievement a government must publish an easily readable and efficiently organized comprehensive annual financial report. This report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current comprehensive annual financial report continues to meet the Certificate of Achievement Program's requirements, and we are submitting it to GFOA to determine its eligibility for another certificate. Acknowledgements The preparation of this CAFR reflects the hard work, talent, and commitment of the staff members of the Finance Department. This document could not have been accomplished without the high level of professionalism and dedication that they bring to the City of Baldwin Park. We sincerely appreciate the dedication and commitment that the Finance Staff members bring to the City. We would also like to express our appreciation to Vasquez & Company LLP, the City's independent auditors, who assisted and contributed to the preparation of the Comprehensive Annual Financial Report. Special acknowledgement is given to the Mayor and City Council for their support and interest in directing the financial affairs of the City in a responsible, professional and progressive manner. Respectfully submitted, i Lorena ui ants CPA, PA stay Singh Q } R ` Chief Ex five ce Director of Finance iv CITY COUNCIL MANUEL LOZANO Mayor SUSAN RUBIO Mayor Pro Tern MARLEN GARCIA MONICA GARCIA RICARDO PACHECO Councilmember Councilmember Councilmember ADMINISTRATION MARIA CONTRERAS ALEJANDRA AVILA JOSEPH PANNONE City Treasurer City Clerk City Attorney EXECUTIVE TEAM VIJAY SINGHAL Chief Executive Officer LILI HADSELL Chief of Police LORENA QUIJANO MANUEL CARRILLO Director of Finance Director of Recreation and Community Services V (This page intentionally left blank.) .5 �C C L6 .R _(D tB O C O C Q) Q N t Certificate of Achievement for Excellence in Financial Reporting Presented to City of Baldwin Park alifomia I-or its Comprehensive Annual Financial Report for the Fiscal Year Ended Jtttie 30, 2011 A Certificate of Actciewmont for Excellence bi . .Vinancial Reporting is presented by the Government Finance Officers Asiocladon of the United Stmes and Canada tU government unit -, and public employee retirement Systems whose comp hensavc annual finahctal reports (CAFRs) achieve the highest standards in government accounting and financial reporting. STA MW President Executive Director Vii (This page intentionally left blank.) ol b q a> d as 'w � e 4 U d C7 a 0 a U z PLO 0 CS3 C � 4 �a A� .G may, C O y U �°1 V C � t t. Ia � L O FA . o v c cTj z a� C O G N G_ O I� Q N X A Q EZ COMPANY LLP 801 South Grind Avenue. 5uire 400 Los Arsgeisn, CA QW t 7 -44 • Ph. iz 1 �) 873 -1 700 . fax Z t 9) 87,;- 1777 . vw w.v8i qucun< xoftl Report of Independent Auditors The Honorable City Council of the City of Baldwin Park, California We have audited the accompanying financial statements of the govemmental activities, each major fund, and the aggregate remaining fund information of the City of Baldwin Park, California, as of and for the year ended June 30, 2012, which collectively comprise the City's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the City of Baldwin Park's management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the City of Baldwin Park, California, as of June 30, 2012, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. As discussed in Note 19, the City of Baldwin Park has advanced money to the former redevelopment agency. No provision for uncollectible accounts was made as of June 30, 2012 in the accounting records of the City as management asserted that this advance is an enforceable obligation of the Successor Agency and that the Successor Agency has sufficient documentation to support this obligation. Accounting principles generally accepted in the United States of America require that the management's discussion and analysis and budgetary comparison information be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. (This page intentionally left blank.) Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of Baldwin Park, California's financial statements as a whole. The introductory section, combining and individual nonmajor fund financial statements, and statistical section are presented for purposes of additional analysis and are not a required part of the financial statements. The combining and individual nonmajor fund financial statements are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole.The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them. In accordance with Government Auditing Standards, we have also issued our report dated December 26, 2012 on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the result of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. V"* - Los Angeles, California December 26, 2012 2 (This page intentionally left blank.) City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2012 As management of the City of Baldwin Park ( "City "), we offer readers of the City's financial statements this narrative overview and analysis of the financial activities of the City for the fiscal year ended June 30, 2012. Please read it in conjunction with the accompanying transmittal letter at the front of this report, and the basic financial statements, which follow this section. Financial Highlights ❖ The assets of the City exceeded its liabilities at June 30, 2012 by $148 million. This amount is referred to as the net assets of the City. Of this amount, $19 million is unrestricted net assets and may be used to meet the City's ongoing obligations to citizens and creditors. It's important to note that for the year ended June 30, 2011 (last year), unrestricted net assets had a balance of negative $15.7 million; the significant change is due to the discontinuation of the Community Development Commission (CDC) which resulted in transfers to a new Fiduciary Fund (thereby decreasing liabilities by 40.8 million). ❖ The City's net assets, before the "Extraordinary items" relating to the dissolution of the CDC, had a decrease of $4.3 million; basically total expenditures were greater than total revenues. Mainly this resulted from .a $2.2 million decrease in tax increment previously received by the CDC, and decreases in other major revenues. For FY 2011 -12, General Revenues decreased by $3.8 million while Expenses decreased by $2.3 million over FY 2010 -11 levels. ❖ The City's net assets after the "Extraordinary items" relating to the dissolution of the CDC, actually increased by $42.3 million. The increase includes a positive $46.5 million relating to the dissolution and the $4.3 million excess in expenditures over general revenues. •'r As of the close of the 2011 -12 fiscal -year, the City's governmental funds reported combined ending fund balances of $45.8 million, an increase of $7.4 million over the prior fiscal year. The City's internal service funds, which are not reported as part of the City's governmental funds, have a negative net assets of $1.7 million at June 30, 2012. +3 As of June 30, 2012, the unassigned fund balance of the City's General Fund was $1.8 million and the committed fund balance was $2.5 million for a total of $4.3 million; this represents a decrease of $1.6 million from the prior year; part of the $1.6 million decrease, includes $607,000 which is now reflected as "Assigned." In the General Fund, revenues exceeded expenditures by $0.89 million, before other financing sources. After other financing sources, the General Fund reflected a negative $0.99 million in the net change in fund balance. ❖ The City's total long -term liabilities decreased by $40.8 million, or 52 %, during the fiscal year ended June 30, 2012, to a level of $37.8 million. Of the decrease, $40 million related to the CDC dissolution and amounts moved to the Fiduciary Funds. Overview of the Financial Statements This discussion and analysis are an introduction to the City's basic financial statements, which consist of three components: 1) government -wide financial statements, 2) fund financial statements, and 3) notes to the basic financial statements. This report also consists of supplementary information in addition to the basic financial statements. 4 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2012 Government -wide Financial Statements. The government-wide financial statements are designed to provide readers with a broad overview of the City's finances, in a manner similar to a private - sector business. The statement of net assets presents information on all of the City's assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. The statement of activities presents information showing how the City's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). The government -wide financial statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenues (governmental activities). The governmental activities of the City include general government, public safety, public works, community development, recreation, non - departmental, and interest on long -term debt. The government -wide financial statements include not only the City itself (known as the primary government), but also three legally separate entities, the former Baldwin Park Redevelopment Agency, the Baldwin Park Housing Authority, and the Baldwin Park Public Financing Authority. The City is financially accountable for these entities and financial information for these blended component units is reported within the financial information presented for the primary government itself. The government -wide financial statements can be found beginning on page 16 of this report. Fund Financial Statements. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance- related legal requirements. All of the City's funds can be divided into three-categories: governmental funds, proprietary funds and fiduciary funds. Governmental Funds. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near - term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating the City's near - term financial requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long -term impact of the City's near -term financial decisions. Both the governmental fund balance sheet and the governmental fund statement of revenue, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. 5 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2012 The City maintains 36 individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures and changes in fund balances for the General Fund, Housing and Community Development Fund, Future Development Fund, Housing Authority, and the Grants Fund, each of which are considered to be major funds. Data from the other 33 governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these nonmajor governmental funds is provided in the form of combining statements in the nonmajor governmental funds supplementary information section of this report. The City adopts an annual appropriated budget for its general fund. A budgetary comparison statement has been provided for the general fund to demonstrate its compliance with this budget. The governmental fund financial statements can be found beginning on page 18 of this report. Proprietary Funds. The City maintains two different types of proprietary funds. Enterprise funds are used to report the same functions presented as business -type activities in the government -wide financial statements. The City uses an enterprise fund to account for its public housing operation. Internal service funds are an accounting device used to accumulate and allocate costs internally among the City's various functions. The City uses internal service funds to account for vehicle operation and maintenance, information services and self - insurance activities, including general claims liability and workers' compensation insurance. Proprietary funds provide the same type of information as the government -wide financial statements, only in more detail. The proprietary fund financial statements provide separate information for the maintenance and operation of a public housing fund, which is considered a governmental fund in the government -wide financial statements. Conversely, the internal service funds are combined into a single, aggregated presentation in the proprietary fund financial statements. Individual fund data for the internal service funds is provided in the form of combining statements in the supplementary information section of this report. The basic proprietary fund financial statements can be found beginning on page 25 of this report. Fiduciary Funds. Fiduciary funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government -wide financial statements because the resources of those funds are not available to support the City's own programs. The accounting used for fiduciary funds is much like that used for proprietary funds. The fiduciary fund financial statements can be found on page 28 of this report. Notes to the Basic Financial Statements. The notes to the basic financial statements provide additional information that is essential to a full understanding of the data provided in the government - wide and fund financial statements. The notes to the basic financial statements can be found beginning on page 30 of this report. Other Information. In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning the City's progress in funding its obligation to provide pension benefits to its employees and a comparison of budgeted to actual results ,for the general and major special revenue funds. Required supplementary information can be found beginning on page 68 of this report. The combining statements referred to earlier in connection with nonmajor governmental funds and internal service funds are presented immediately following the required supplementary information. 0 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2012 Combining and individual fund statements and schedules can be found beginning on page 74 of this report. Government -wide Financial Analysis Net assets. As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. In the case of the City, net assets were approximately $148 million as of June 30, 2012. Net assets increased $42 million, or 40 %, during fiscal year 2011 -12. Assets increased 1.0% and liabilities decreased by 49% compared to June 30, 2011. By far the largest portion of the City's net assets at June 30, 2012 ($99.9 million, or 67.4% of total net assets) reflects its investment in capital assets (e.g., land, infrastructure, buildings, machinery and equipment) less any related debt used to acquire those assets that is still outstanding. The City uses these capital assets to provide services to citizens; these assets are not available for future spending. Although the City's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. ASSETS Cash and other assets $ Capital assets net of accumulated depreciation Governmental Activities 2012 2011 75,254,379 $ 69,248,711 115,650,845 119,512,421 Total assets 190,905,224 188,761,132 LIABILITIES Current and other liabilities 4,789,148 4,136,136 Long -term liabilities 37,830,995 78,641,430 Total liabilities 42,620,143 82,777,566 Invested in capital assets, net of related debt 99,896,721 79,629,227 Restricted 29,720,564 42,096,775 Unrestricted 18,667,796 015,742,436) Total net assets $ 148,285,081 105,983,566 As noted earlier, net assets may serve over time as a useful indicator of the City's financial position. In the case of the City, assets exceeded liabilities by $148 million at June 30, 2012. A portion of the City's net assets (20 %) represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net assets, $18,667,796 may be used to meet the government's ongoing obligations to citizens and creditors. 7 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2012 At the end of the current fiscal year, the City is able to report positive balances in all three categories of net assets, for the City as a whole. Governmental Activities. For fiscal year 2011 -12, governmental activities decreased the City's net assets by $4.2 million prior to accounting for $46.6 million in discontinued operations (relating to the CDC dissolution); the total change in net assets after the discontinued operations was $42.3 million. General Revenues Charges for services Grants and Contributions Taxes Sales taxes Property taxes Utility users taxes Tax increment Franchise taxes Other taxes Investment income Other income Total Expenses General government Public safety Public works Community development Recreation services Net transfers out to fiduciary funds Interest and fiscal charges Change in net assets before special items Special items Gain on sale of properties Items related to payment of loans Total special items Extraordinary items Transfers of balances to fiduciary funds RDA dissolution transactions Total gain on extraordinary items Change in net assets Net assets, beginning Net Asset, ending 2012 2011 Increase (Decrease) 4,040,314 $ 4,623,058 $ (582,744) 16,934,201 17,256,159 (321,958) 5,324,720 5,713,857 (389,137) 11,420,680 11,645,328 (224,648) 2,215,756 2,266,892 (51,136) 3,229,580 5,418,895 (2,189,315) 2,368,974 2,239,905 129,069 1,142,083 1,084,450 57,633 119,287 337,283 (217,996) 2,187,106 2,138,900 48,206 48,982,701 52,724,727 (3,742,026) 4,009,113 4,408,497 (399,384) 19,929,293 18,776,862 1,152,431 13,442,178 13,533,300 (91,122) 8,885,636 11,018,139 (2,132,503) 4,110,432 4,477,346 (366,914) 716,587 - 716,587 2,140,361 3,355,401 (1,215,040) 53,233,600 55,569,545 (2,335,945) (4,250,899) (2,844,818) (1,406,081) 4,988,913 (4,988,913) 383,889 (383,889) 5,372,802 (5,372,802) 37,060,271 - 37,060,271 9,492,143 - 9,492,143 46,552,414 - 46,552,414 42,301,515 2,527,984 39,773,531 105,983,566 103,455,582 2,527,984 $ 148,285,081 $ 105,983,566 $ 42,301,515 H City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2012 Key elements of both increases and decreases in fiscal year 2011/2012 are as follows: • The decrease in charges for services of $582,744 was related to less impound monies and due to the State taking away funding for Vehicle License Fees as of the June 30, 2011. • A decrease in the amount of grant monies received of $321,958 was experienced due to one -time ARRA monies received and spent in 2011 and due to a decrease in the amount of Housing Funds received during the year. • As expected, sales tax, property tax and utility user's tax, all decreased. Their decrease is attributable to the sluggish economy and to reductions in assessed values by the Assessor's Office; thus decreasing local property taxes. • Tax Increment had a significant decrease of $2.2 million which was due to the dissolution of the Agency that came about because of AB1x 26. • A decrease investment income of $217,996 reflects lower interest rate and lower loan interest repayments during the current fiscal year. • In terms of expenses, there was a decrease in General Government of $399,384 due to unfilled vacant positions that resulted during the year. • An increase in public safety of $1.2 million resulted from increases in workers compensation cost per the actuarial valuations and retirement related costs. • A decrease of $2.1 million in Community Development expenses reflected decreases in one- time expenditures that occurred in the previous year relating mainly to ARRA monies. • A decrease of $366,914 in Recreation Services is related to staff retirements and decreases in operational expenses, including one -time expenses that occurred in previous fiscal year. • The $716,687 increase in net transfers out to fiduciary funds is due to the CDC dissolution. • A decrease of $1.2 million in interest and fiscal charges is due to less interest accumulated between the Agency and City loans funds resulting from the dissolution of the Agency. In addition, the last payment for the 2001 Energy Conservation Bond was paid in 2011. • In fiscal year 2011, the City sold properties which resulted in a one -time gain from the sale of the property. • Extraordinary item reflects $46.6 million moved to the fiduciary funds due to the recent California regulations AB1x 26 that dissolved the Agency. J City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2012 Expenses and Program Revenues- Governmental Activities 25.00.000 - 0% Other 3% 20,900,000 Charges for Taxes Services 53% 8% Operating Grants and Contributions 26% 15,000,000 and - Contributions 10% ® Revenues - - ■ Expenses 10,000,000 5,000,000 .-.. h Revenues by Source- Governmental Activities Interest 0% Other 3% Charges for Taxes Services 53% 8% Operating Grants and Contributions 26% Capital Grants and Contributions 10% Financial Analysis of the City's Funds As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance - related legal requirements. 10 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2012 Governmental Funds. The focus of the City's governmental funds is to provide information on near -term inflows, outflows and balances of spendable resources. Such information may be useful in assessing the City's financing requirements. The City implemented GASB Statement #54 in fiscal year 2010 -2011. It substantially altered the - categories and terminology used to describe "fund balance." The new categories are as follows: • Nonspendable fund balance (inherently nonspendable) • Restricted fund balance (externally enforceable limitations on use) • Committed fund balance (self-imposed limitations on use) • Assigned fund balance (limitation resulting from intended use) • Unassigned fund balance (residual net resources) Unassigned fund balance, previously referred to as unreserved fund balance, may serve as a useful measure of the City's net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the City's governmental funds reported combined ending fund balances of $45.8 million. Of the total fund balance, $11.6 million is Nonspendable of which $179,428 is related to long -term loans receivable, $11.1 million is for long -term advances to other funds, and $310,294 is for prepaid expenses; $27.7 million is Restricted of which $26.2 million is related to special funds, $1.5 million is for debt service, and $13,777 is for capital; $4.1 million is Committed of which $1.6 million is for the economic development fund and $2.5 is set aside specifically for general fund reserves of ten percent based on the operating budget; $606,926 is Assigned in order to maintain these monies aside for possible reimbursements to the State and $1.7 million is Unassigned. The General Fund is the chief operating fund of the City. At the end of the current fiscal year, the total fund balance is $16,0844,269. Of this amount, $11.2 million is Nonspendable since its related to long -term advances to other funds and the monies are not available, $2.5 million is Committed as noted above to maintaining a ten percent minimum in reserves, $606,926 is Assigned, and $1.8 million is unassigned. As a measure of General Fund liquidity, it may be useful to compare the unassigned fund balance to total fund expenditures. General Fund unassigned fund balance represents 8% of total general fund expenditures of $22,548,214 (this represents decrease since last year this was 15 %). The following is the cash balance of the General Fund: Woopoo $50000 $4p00p00 $3p0Op00 $2POOp00 WNW S 2006 2007 2008 2009 2010 2011 2012 The General Fund's Excess of revenues over expenditures was $885,409; this positive balance was attributed to lower personnel costs in departments which did not fill full -time vacancies that occurred during the fiscal year. The increase was despite decreases in revenues such as sales tax which was lower by $389,137 and a decrease in property tax of $224,648. In total, after other financing uses, the City's General Fund decreased by about $1 million (last year was $1.7) during the current fiscal year due to transfers made to support other funds especially the dissolution of the Community Development Commission (RDA) due the ABx126. 11 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2012 Proprietary Funds. The City's proprietary funds provide the same type of information found in the government -wide financial statements, but in more detail. Enterprise Funds. Net assets of the enterprise fund totaled $590,935 which includes a small increase in net assets of $18,225 for the year ended June 30, 2012. Internal Service Funds. The City's internal service funds are an accounting device used to accumulate and allocate costs internally among the City's various functions. The City uses internal service funds to account for its self - insurance activities, including liability insurance, and workers' compensation insurance, vehicle operations and maintenance, and information services. As of June 30, 2012, net assets of the internal service funds had a deficit of $1,707,946. and a decrease in net assets of $214,920. The decrease in the current year's net assets resulted from an increase in the amount of reserves set -aside for the future payment of potential losses (related mainly to safety) to the City; the increase in reserves is based on current activity. The services provided by the internal service funds have been allocated to governmental functions, based on user percentages, in the government -wide financial statements. General Fund Budgetary Highlights In the General Fund, differences between the original budget and the final amended budget resulted in a slight increase in appropriation of about $98,000. Of this total, $48,481 was attributable to the public works budget due to the emergency HVAC repairs; also increase in other revenue of $50,000 and public safety (expenditure side) of $50,000 both for the replacement of a police car. Capital Asset and Debt Administration Capital Assets. The City's investment in capital assets for its governmental activities amounts to $115,650,845 (net of accumulated depreciation of $131,107,131) as of June 30, 2012. This investment in capital assets includes land, buildings, improvements other than building, infrastructure (roads, sidewalks, streetlights, etc.), and machinery and equipment. After reflecting the adjustments to capital assets for adoption of GASB 34, the total decrease in the City's investment in capital assets for the current fiscal year was $3,861,576 after depreciation. Capital Assets (Net of Accumulated Depreciation) June 30, 2012 and 2011 Land Buildings and improvements Equipment Vehicles and related equipment Infrastructure Construction in progress Total 2012 2011 $ 1,804,151 $ 1,804,151 20,532,066 20,559,184 1,603,989 1,697,020 398,094 588,917 83,406,476 90,677,426 7,906,069 4,185,726 $ 115,650,845 $ 119,512,424 Additional information on the City's capital assets can be found in note 7 to the basic financial statements of this report. 12 City of Baldwin Paris Management's Discussion and Analysis Year ended June 30, 2012 Debt Administration. At the end of the current fiscal year, the City had total bonded debt outstanding of $17.985 million. Of this amount, $9.29 million represents lease revenue bonds, $8.695 million represents pension obligation bonds used to finance the unfunded liability of the safety retirement system. Reduction from last year in the amount of $41.465 million was because of repayment of outstanding principal totaling $2.4 million; $21.415 million represents tax allocation bonds issued for redevelopment projects, and $18.410 million tax increment deferral due to the Los Angeles County were moved to the fiduciary fund due to the dissolution of RDA. Outstanding Debt June 30, 2012 and 2011 2012 2011 Bonded Indebtedness Assessment district bonds $ - $ 28,000 Tax allocation and refunding bonds - 22,550,000 Pension obligation bonds 8,695,000 9,720,000 Lease revenue bond 9,290,000 9,520,000 Other long -term debt: Capital lease obligations 289,000 248,000 Other post - employment benefits 4,151,000 3,038,000 Compensated absences 1,378,000 1,337,000 Los Angeles County deferrals - 17,969,000 Notes and loans payable 5,969,000 6,827,000 Total $ 29,772,000 $ 71,237,000 State statutes limit the amount of general obligation debt a governmental entity may issue to 15 percent of its total assessed valuation. The current debt limitation for the City is $170,800,365 which is significantly in excess of the City's outstanding general obligation debt. Additional information on the City's long -term liabilities can be found in note 9 to the basic financial statements of this report. Economic Factors and Next Year's Budget In the last few years, the nation experienced the greatest recession since the last depression. This has impacted all local governments including our City. However, in the years before the recession, we were able to successfully strategize on ways to combat future negative trends while also improving organizational effectiveness and program efficiencies. Thus our reserves gradually increased allowing us to fair much better than surrounding cities that had to use and deplete their reserves before the recession ended. The City has been lucky to have been able to attract some businesses during these tough economic challenges. This included the opening of a new 46,600 square foot Superior Grocers that opened within the 13 -acre shopping center located in the Central Business District Redevelopment Project Area and the opening of other businesses such as 3 Men's Suits, and Fitness 19. However, with the dissolution of the CDC, attracting new businesses will be difficult. 13 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2012 As other local governments, the City experienced challenges due to the recession; mainly, the City's revenues were lower compared to the 2011/2012 budget and the City has now adjusted its revenues for the 2012/2013 budget to reflect the current economy. Any potential increases in certain revenues will be used to offset decreases in other revenues and/or offset expenditures increases. The biggest factor affecting us in 2011/2012 was the significant increase in CALPERS rates which forced the City to use its reserves to cover some of the increases; something it had not had to do in a very long time. We will be working diligently in 2013 to minimize any further use of reserves. Despite tough economic times, the City has continued its programs and the level of services it provides to the residents and the community. The City is also implementing programs to promote healthy living through partnerships and outreach. Nevertheless, in 2013, the City will have to start making tough decisions and we will have to review programs, staffing and any possible changes to our employee benefits. Request for Information This financial report is designed to provide a general overview of the City's finances for readers of the financial statements. Questions conceming any of the information in this report or request for additional financial information should be addressed to the Department of Finance, 14403 E. Pacific Avenue, Baldwin Park, CA 91706. 14 City of Baldwin Park Statement of Net Assets June 30, 2012 ASSETS Accounts payable Unrestricted cash and investments $ 36,812,529 Restricted cash and investments 622,885 1,688,255 Total cash and investments Due to other governmental agencies 38,500,784 Intergovernmental receivables 798,991 6,231,468 Property taxes receivable Due within one year 268,155 Other receivables, net 23,387,102 49,727 Loans receivable Insurance liabilities - current portion 4,443,426 Advances to successor agency 6,708,058 18,427,954 Prepaids 330,642 Deferred charges 175,283 Pension asset, net of amortization 6,826,940 Capital assets not being depreciated Land $ 1,804,151 Construction -in- progress 7,906,069 Capital assets, net of accumulated depreciation Building and improvements 20,532,065 Equipment 1,751,161 Vehicles and related equipment 250,922 Infrastructure 83,406,477 115,650,845 Total assets 190,905,224 LIABILITIES Accounts payable 2,750,198 Accrued interest 206,087 Accrued other liabilities 622,885 Deposits 403,917 Due to other governmental agencies 7,070 Unearned revenues 798,991 Long -term liabilities: Due within one year 2,234,689 Due in more than one year 23,387,102 Other postemployment benefits 4,151,146 Insurance liabilities - current portion 1,350,000 Insurance liabilities - long -term portion 6,708,058 Total liabilities 42,620,143 NET ASSETS Invested in capital assets, net of related debt 99,896,721 Restricted for: Debt service 1,507,658 Community development 15,903,420 Public safety 1,852,717 Public works 10,262,083 Recreation services 194,686 Unrestricted 18,667,796 Total net assets $ 148,285,081 The notes to the financial statements are an integral part of these financial statements. 15 CD d •� N C+'O C? C7 R0 m a+ � E co d Z-0 � CA CO O V C+ r i3 O O O V' CD Lh m I,- r CO 0) T M V Lo w T 0 C C 4V O N O Lii LO CO COW 0o N w f• U") 0 0 0 0 00 0) r-- IT (D CO C CO - CP W T 'N M LL) M O CD ti L[a CA P- O N N CTi T CO N --I 'It L» LO O 0 y 0 y w I_ a M c0 CD Q� O E M CO u") N Lo M 00 C, O N N V) LO C 3 OI W M C2 V O 10 [O 03 In O CO 00 �( -M LfJ r CD M ter.. r N V: M N M N •-- l� r't O N O V' Ln M 0 N ..r y La ,F, M CD V CO N .r-- « 7 M N N r r N' M 0, to N O 00 Z Z r r C u-) r co 1 to +- 0S CO c� ro Co � (D U e e v 0 619, N Lv 'a U sH w C CO Lo 0O u') 00 C O C M V_ to Ln 00 ' CD CN R N N to I- O d (7 co CO C7 N M CL e L[) C4 c 0 10 0 a w W M C14 L(% h d lO m Ln D) N M v_ QI L N LO N V V P t of T T v U 64 69 N M M 00 CD N ti O r M M M CO (fl O dy r N CD V Ln M CO C Lit M N Lfj O (O O M lqr 00 d O N O] v co r 1- r N N W ,M CO V" N •- c' 6FT 69 co go C CD 0 7 E V V j 0) CD C6 C O i N CD 0 0 yr o � E c� cv, wNT N D d Cn Q (D U 01 >• O C6 0 N 0) co C ut > a Q. 0 O U 0) N ~ C N 0 R R v E is qNy w c c c� td ,c C O _ c _ +� 7 Q1 l0 C O 7 CL d 07 YQ a O .w 0 T y y C /9 M m w 3 C N ` m .5 cri o �} b y U(D 0 Q7 C l] .p U `' L h N N — d 41 0 y N 1!! C 7 7 0 N N= C Q U7 H LL 0 a; y ` 9 Fund balances Special Revenue Nonspendable Housing and Loans receivable - Advances to other funds, net of accrued interest Community - - Prepaid items 23,730 23,808 Development Future Housing General Grant Development Authority Grants ASSETS - - - - Capital projects funds Pooled cash and investments $ 5,157,618 369,000 10,462,176 714,198 Economic development fund Cash and investments with fiscal agents - - 10% budget stabilization fund - Property taxes receivable 268,155 - Loan repayment intergovernmental receivables 1,218,972 332,392 Unrestricted 558,952 3,511,060 Leans receivable - 4,263,998 - Total fund balances Other receivables, net 11,799 115 7,249 971 4,989,313 Prepaids 23,730 23,808 - 259,756 Advances to other funds 18,427,954 Total assets $ 25,108,228 4,989,313 10,469,425 1,533,877 3,511,060 LIABILITIES AND FUND BALANCES Liabilities Accounts payable $ 740,488 54,896 130,855 987,324 Accrued liabilities 613,005 9,879 - - Deposits - - - Due to other funds 247,378 2,027,547 Due to other governmental agencies 7,071 Deferred revenue 7,670,466 4,555,144 115,810 Total liabilities 9,023,959 4,874,368 130,855 3,130,681.00 Fund balances Nonspendable Loans receivable - Advances to other funds, net of accrued interest 11,149,522 - - Prepaid items 23,730 23,808 - 259,756 - Restricted Special revenue funds - 91,137 10,469,425 1,143,266 380,379 Debt service funds - - - - Capital projects funds Committed to Economic development fund - 10% budget stabilization fund 2,477,618 Assigned Loan repayment 606,926 Unrestricted Unassigned 1,826,473 Total fund balances 16,084,269 114,945 10,469,425 1,403,022 380,379 Total liabilities and fund balances $ 25,108,228 4,989,313 10,469,425 1,533,877 3,511,060 17 City of Baldwin Park Balance Sheet Governmental Funds June 30, 2012 Other Govemmental Funds Totals 16,385,360 $ 33,088,352 1,668,255 1,688,255 - 268,155 610,092 6,231,408 179,428 4,4.43,426 13,337 33,471 3,000 310,294 78,427,954 18,879,472 $ 64,491,375 682,016 3 2,595,579 - 622,884 401,966 401,966 280,101 2,555,026 - 7,071 179,428 12,520,846 1,543,511 18,703,374 179,428 179,428 - 11,149,522 3,000 310,294 14,126,520 26,210,727 1,507,658 1,507,558 13,777 13,777 1,649,752 1,649,752 - 2,477,618 606,926 (144,174) 1,682,299 17, 335, 961 45,788,001 18,879,472 $ 64,491,375 The notes to the financial statements are an integral part of these financial statements. 18 (This page intentionally left blank.) filE] City of Baldwin Park Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Assets June 30, 2012 Amounts reported for governmental activities in the statement of net assets are different because: Total fund balances $ 45,788,001 Deferred charges represent costs associated with the issuance of long -term debt, which are deferred and amortized over the life of the debt. The costs are 6,826,940 reported as expenditures of current financial resources in the governmental funds. 175,283 Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the funds: (1,707,946) Governmental capital assets $ 239,028,616 Less accumulated depreciation (124,260,286) 114,768,330 Loans receivable not expected to be collected in the current period are offset by unearned revenue in the funds. They have been recognized and are in 590.935 net assets in the government -wide financial statements. 4,443,426 Accrued interest on long -term debt is not due and payable in the current period and is not reported in the funds. (206,087) Certain revenues in the governmental funds are deferred because they are not collected within the prescribed time period after year -end. Those revenues are recognized on the accrual basis in the government -wide statements. Unearned interest income on advances for administrative expenses 7,278,430 Long -term liabilities, including bonds payable, are not due and payable in the current period and therefore, are not reported in the funds. Lease revenue bonds (9,290,000) Pension obligation bonds (8,695,000) Notes payable (5,969,000) Lease obligations (188,331) Compensated absences (1,378,753) Other postemployment benefits (4,151,1146) (29,672,230) Payment of unfunded pension liabilities are expenditures at the fund level but are deferred and subject to capitalization and amortization on the government - Wde statement of net assets 6,826,940 Internal service funds are used by management to charge the costs of information systems, insurance charges and fleet services to individual funds. The assets and liabilities of internal funds are included in governmental activities in the statement of net assets. (1,707,946) Enterprise fund represents housing for low-income elderly tenants. Since the purpose of the fund corresponds with other governmental activities, the assets and liabilities of the enterprise fund are included in governmental activities in the statement of net assets. 590.935 Net assets of governmental activities $ 148,285,081 The notes to the financial statements are an integral part of these financial statements. 20 Revenues Taxes Licenses and perrrits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Total revenues Expenditures Current: General government Public safety Public works Community development Recreation services Capital outlay: Public works Community development Debt service: Principal retirement Interest and fiscal charges Total expenditures Excess (deficiency) of revenues over expenditures Special Revenue _ Housing and community Development Future Housing General Grant Development Authority Grants $ 19,885,434 935,425 108,934 18,203 293,287 538,895 559,711 253,434 51,002 1,119,318 984,665 624,487 - 218,006 7,911 20,162 5,809 180,924 259,153 1,501,260 - 3,437,442 2,776,052 1,353,864 - - 230,118 58,953 215,408 70,073 18,203 23,433,623 1,724,579 20,162 3,513,324 3,498,584 1,999,045 935,425 108,934 18,203 16,357,554 36,956 559,711 253,434 51,002 - 10,098 984,665 624,487 4,947,023 271,210 2,913,501 57,216 196 7.126 (226,313) 112,696 - - 40,015 - - 2,858,549 Other financing sources (uses) 22,548,214 1,817,782 5,056,153 3,724,897 269,730 Transfers out (1,878,293) 885,409 (93,203) 20,162 (1,542,829) (226,313) Other financing sources (uses) Transfers in 369,000 269,730 Transfers out (1,878,293) (501,380) (41,654) Net other financing sources (uses) (1,878,293)^ (132,380) (41,654) 269,730 Net change In fund balances before special item (992,884) (225,583) 20,162 (1,584,483 43,417 Extraordinary items RDA dissolution transactions Net extraordinary items Net change in fund balances (992,884) (225,583) 20,162 (1,584,483) 43,417 Beginning fund balances 17,077,153 340,528 10,449,283 2,987,505 336,962 Ending fund balances $ 16,084,269 114,945 10,469,425 1,403,022 380,379 The notes to the financial statements are an integral part of these financial statements. 21 City of Baldwin Park Statement of Revenues, Expenditures and Changes in Fund Balances Governmental Funds Year ended June 30, 2012 Other Governmental Funds Totals 5,831,521 $ 26,010,242 32,087 570,982 1,012,911 2,132,229 119,510 552,322 7,391,677 15,365,584 319,105 1,903,087 1,627,700 1,990,337 16, 334,511 48,524,783 409,245 3,470,852 1,101,234 18,055,455 5,491,370 5,805,904 2,392,287 9,219,672 861,033 3,839,072 1,367,497 1,480,193 - 2,898,564 3,003,000 3,003,000 2,131,081 2,131,081 16,756,747 49,903,793 (422,236) (1,379,010) 2,951,155 3,589,885 (1,926,798) (4,348,125) 1,024,357 {758,240) 602,121 (2,137,250) 9,492,143 9,492,143 9,492,143 9,492,143 10,094,264 7,354,893 7,241,697 38,433,108 17,335,961 $ 45,788,001 The notes to the financial statements are an integral part of these financial statements, 22 City of Baldwin Park Reconciliation of the Governmental Funds Statement of Revenues, Expenditures and Changes In Fund Balances to the Statement of Activities Year ended June 30, 2012 Amounts reported for governmental activities in the statement of activities are different because: Net change in fund balance - governmental funds $ 7,354,893 Governmental funds report capital outlay as a )penditures. In the statement of activities the cost of those assets is allocated over their estimated useful lives as depreciation expense. Capital outlay $ 4,535,650 Depreciation expense (8,115,611) (3,579,961) Revenues in the statement of activities that do not provide current financial resources are not reported as revenues in the governmental funds. Unearned interest income on advances for administrative expenses $ 745,205 Interest on Low/Wderate Income Housing agreement 47,291 792,496 Long -term debt proceeds provide current financial resources to governmental funds, but issuing debt increases long -term liabilities in the statement of net assets. Costs associated with the issuance of long -term debt are reported as expenditures in the governmental funds, but deferred and amortized throughout the period during which the related debt is outstanding in the statement of net assets. Repayment of debt principal is an expenditure in the governmental funds, but the repayment reduces long -term liabilities in the statement of net assets. Capital lease obligation $ (188,330) County deferral received (168,086) Amortization of deferred costs of issuance (41,884) Principal repayments of notes payable 585,000 Principal repayments of bonds 2,418,000 2,604,700 Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in the governmental funds. Accrual of other postemployment benefits (1,113,494) Payment of unfunded pension liabilities are expenditures at the fund level but are deferred and subject to capitalization and amortization on the government wide statement of net assets (1,137,824) Repayment of long -term receivables are treated as revenue in governmental funds, but the repayment reduces the long -term receivables in the statement of net assets. (166,496) Issuance of long -term receivables are treated as expenditures in governmental funds but are treated as increases in receivables in the statement of net assets 693,000 Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in the governmental funds. Change in accrued interest on long-term debt $ 32,604 Compensated absences (41,979) (9,375) Internal service funds are used by management to charge the costs of information systems, insurance charges and fleet services to individual funds. The net income of the internal service funds is reported with governmental activities. (214,920) Enterprise fund represents housing for low- income elderly tenants. Since the purpose of the fund corresponds with other governmental activities, the net loss of the enterprise fund is included in governmental activities. 18,225 Transfer of balances to Successor Agency 37,060,271 Change in net assets of governmental activities $ 42,301,515 The notes to the financial statements are an integral part of these financial statements. 23 ASSETS Current assets Pooled cash and investments Accounts receivable Interest receivable Due from other funds Prepaid expenses Total current assets Noncurrent assets Capital assets: Equipment Less accumulated depreciation Net capital assets Total noncurrent assets City of Baldwin Park Statement of Net Assets Proprietary Funds June 30, 2012 Governmental Activities Enterprise Internal Fund Service Funds $ 105,277 $ 3,618,900 1,475 11,039 - 3,742 2,555,026 - 20,348 106,752 6,209,055 855,831 6,873,532 (364,737) (6,482,109) 491,094 391,423 491,094 391,423 Total assets 597,846 6,600,478 LIABILITIES Current liabilities Accounts payable Current portion of capital lease obligations Current portion of insurance liabilities Tenant security deposits Total current liabilities Noncurrent liabilities Capital lease obligations Workers' compensation liability General insurance liability Unemployment insurance liability Disability insurance liability Total noncurrent liabilities Total liabilities 4,960 149,659 - 84,413 - 1,350,000 1,951 - 6,911 1,584,072 - 16,294 - 5,923,583 - 689,475 - 20,000 - 75,000 6,724,352 6,911 8,308,424 NET ASSETS (DEFICIT) Invested in capital assets, net of related debt 491,094 290,716 Unrestricted 99,841 (1,998,662) Total net assets(deficit) $ 590,935 $ (1,707,946) The notes to the financial statements are an integral part of these financial statements. 24 City of Baldwin Park Statement of Revenues, Expenses and Changes in Fund Net Assets Proprietary Funds Year ended June 30, 2012 Governmental Activities Enterprise Internal Fund Service Funds Operating revenues Charges for services $ 2,496 $ 4,429,982 Other 32,079 7,222 Total operating revenues 34,575 4,437,204 Operating expenses Maintenance and operations 40,921 680,424 Internal service charge - 119,401 Provision for insurance claims 5,100 2,324,456 Depreciation 11,983 285,628 Lease and equipment purchase - 72,227 Personnel services - 705,130 Contractual services - 473,686 Interest expense - 7,828 Total operating expenses 58,004 4,668,780 Operating income (loss) (23,429) (231,576) Nonoperating income Gain on sale of capital assets - 4,584 Interest - 12,072 Total nonoperating income - 16,656 Income (loss) before operating transfers (23,429) (214,920) Transfe rs Transfers in 41,654 - Change in net assets 18,225 (214,920) Total net assets -beginning 572,710 1,493,028 Total net assets - ending $ 590,935 $ (1,707,946) The notes to the financial statements are an integral part of these financial statements. 25 Cash flows from operating activities Receipts from tenants, customers and users Payments to suppliers Payments to employees Payments for insurance Net cash provided by (used in) operating activities Cash flows from capital and related financing activities Payments for property and equipment Proceeds from sale of capital assets Reduction in capital lease obligations Net cash used in capital and related financing activities City of Baldwin Park Statement of Cash Flows Proprietary Funds Year ended June 30, 2012 Governmental Activities Enterprise Internal Fund Service Funds $ 34,762 $ 4,459,781 (21,025) (1,623,164) (23,071) (428,488) (1,671,700) (9,334) 736,429 (16, 000) 4,584 (146,890) (158,306) Cash flows from non - capital financing activities Transfers 41,654 - Interfund advances - (929,241) Net cash provided by (used in) non - capital financing activities 41,654 (929,241) Cash flows from investing activities Interest received Change in cash and cash equivalents Beginning cash and cash equivalents Ending cash and cash equivalents Reconciliation of operating income (loss) to net cash provided by (used in) operating activities: Operating income (loss) Adjustments to reconcile operating income (loss) to net cash provided by (used in) operating activities: Depreciation (Increase) decrease in accounts receivable Increase (decrease) in accounts payable Increase in prepaid expenses Increase in insurance liabilities Net cash provided by (used in) operating activities Supplemental schedule of noncash investing and financing activities Equipment acquired through capital lease Supplemental cash flow information Cash paid for interest 12,213 32,320 (338,905) 72,957 3,957,805 $ 105,277 $ 3,618,900 $ (23,429) $ (231,576) 11,983 285,628 39 22,577 2,073 8,774 - (1,730) - 652,756 $ (9,334) $ 736,429 $ - $ 122,027 $ - $ 7,828 The notes to the financial statements are an integral part of these financial statements. 26 City of Baldwin Park Fiduciary Funds Statement of Net Assets June 30, 2012 The notes to the financial statements are an integral part of these financial statements. 27 Successor Agency Agency Deposits Funds ASSETS Cash and investments $ 658,034 $ 2,230,610 Cash and investments with fiscal agents - 995,960 Property taxes receivable - 223,771 Loans receivable - 3,078,755 Other receivables, net 441 137,757 Deferred bond issue cost - 157,583 Property held for resale, net - 5,965,898 Total assets 658,475 12,790,334 LIABILITIES AND FUND BALANCES Liabilities Accounts payable 29,145 13,300 Accrued liabilities - 11,150 Accrued interest - 471,416 Deposits 629,330 - Advances from other funds - 18,427,954 Due to other governmental agencies - 18,136,703 Tax allocation bonds - 21,415,000 Total liabilities 658,475 58,475,523 FICUCIARY NET ASSETS (DEFICIT) Net assets (deficit) $ - $ (45,685,189) The notes to the financial statements are an integral part of these financial statements. 27 City of Baldwin Park Fiduciary Funds Statement of Changes in Fiduciary Net Assets — Successor Agency Funds Year ended June 30, 2012 Amounts Additions: Taxes $ 2,096,895 Fines, forfeitures and penalties 42 Use of money and property 7,617 Other 1,398 Total revenues 2,105,952 Deductions: Community development 1,226,530 Interest and fiscal charges 535,370 Total expenditures 1,761,900 Excess (deficiency) of revenues over expenditures 344,052 Other financing sources (uses) Interest expense on Advances from the City (745,204) Write -off of Advances from other funds 278,300 Write -off of Notes Payable 273,490 Transfers in 2,839,355 Transfers out (2,122,768) Net other financing sources (uses) 523,173 Net change in fund balances before extraordinary item 867,225 Extraordinary item Redevelopment Agency dissolution transactions (46,552,414) Net change in net assets balances (45,685,189) Fiduciary net assets at beginning of the year - Fiduciary net assets (deficit) at end of year $ (45,685,189} The notes to the financial statements are an integral part of these financial statements. 28 (This page intentionally left blank.) City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Reporting Entity The reporting entity "City of Baldwin Park" includes the financial activities of the former Baldwin Park Redevelopment Agency (for the period of July 1, 2011 to January 2012 prior to the to the dissolution of the Agency because of AB1x 26), the Baldwin Park Successor Agency (formerly Redevelopment Agency), the Baldwin Park Housing Authority and the Baldwin Park Public Financing Authority, as well as the City. Although these entities are legally separate from each other, they are included within the scope of the reporting entity. The inclusion of an organization within the City of Baldwin Park reporting entity is based on the provisions of GASB Statement 39. These organizations are legally separate entities for which the City of Baldwin Park is financially accountable. The governing body of these organizations is substantially the same as the City Council. As a result, the financial statements of the individual component units described below are blended with the City's financial statements. Separate financial statements are not prepared for the Baldwin Park Redevelopment Agency, the Baldwin Park Successor Agency, the Baldwin Park Housing Authority or the Baldwin Park Financing Authority. The City of Baldwin Park (the City), incorporated on January 25, 1956, is a general law city, which operates under a Council -Chief Executive Officer form of government. The City Council appoints the City Attorney, the Chief Executive Officer, and five department heads. Currently, the City is managed by an Executive Team. The Executive Team is composed of the Chief Executive Officer and six department heads. The City provides a broad range of ,services to its citizens, which include police protection, street construction and maintenance, parks and recreation, public improvements, planning and zoning, housing and community development and general and administrative support services. The Baldwin Park Communi Development Commission (the Redevelopment Agency), formerly known as Baldwin Park Redevelopment Agency, was established on November 27, 1974, pursuant to the Health and Safety Code of the State of California. The Agency's purpose is to prepare and carry out plans for the improvement, rehabilitation and development of blighted areas within the boundaries of the City. There are currently two approved project areas. Please refer to Note 19 regarding the Recent Laws and Regulations Affecting Redevelopment Agencies. The Baldwin Park Housing Authori (the Housing Authority) was established on October 27, 1977 pursuant to the Health and Safety Code of the State of California. The Housing Authority's purpose is to oversee the administration of federally funded housing assistance programs. These programs are designed to provide affordable housing opportunities for low and moderate income residents of the cities of Baldwin Park, West Covina, Monrovia and South E1 Monte. The Baldwin Park Public Financing Authority (the Financing Authority) was established on April 6, 1988 between the City of Baldwin Park and the Baldwin Park Redevelopment Agency by execution of a joint exercise of powers agreement. The Financing Authority is governed by a five- member board consisting of the City Council. The Financing Authority's purpose is to acquire, finance, construct, manage and maintain or operate certain public capital improvements. City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) The City's financial statements have been prepared in conformity with accounting principles generally accepted in the United States of America as applied to governmental agencies. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. The City's more significant accounting policies are described below. Government-wide and Fund Financial Statements The statement of net assets and statement of activities (i.e., the government -wide financial statements) display information on all of the non - fiduciary activities of the primary government (the City) and its blended component units. Eliminations have been made to minimize the effect of interfund activity. Interfund services provided and used are not eliminated in the process of consolidation. These statements distinguish between the City's governmental and business -type activities. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business -type activities, which rely to a significant extent on fees charged to external parties. The City reports its enterprise fund under governmental activities in the government -wide financial statements because the purpose of the fund corresponds with governmental activities and it is only partially self- supporting. Therefore, the City does not currently report any business -type activities. The statement of activities presents a comparison between direct expenses and program revenues for each function of the City's governmental activities and for each segment of the City's business -type activities. Direct expenses are those that are specifically associated with a program or function and are clearly identifiable to a particular function. Program revenues include 1) charges paid by the recipient of goods or services offered by the programs and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's ongoing operations. The principal operating revenues of the City's proprietary funds are charges to customers for sales and services. Operating expenses for proprietary funds include cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. When both restricted and unrestricted net assets are available for use, the City's policy is to use restricted resources first, then the unrestricted resources as they are needed. 31 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) The accounts of the City of Baldwin Park (the City) are organized on the basis of funds, each of which is considered a separate accounting entity with a self - balancing set of accounts established for the purpose of carrying out specific activities or attaining certain objectives in accordance with applicable regulations, restrictions or limitations. Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds, even though the last is excluded from the government -wide financial statements. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. All remaining governmental and enterprise funds are separately aggregated and reported as nonmajor funds. Measurement Focus, Basis of Accounting and Financial Statement Presentation The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund and fiduciary fund financial statements. Revenues are recognized when earned and expenses are recognized when the liabilities are incurred regardless of the timing of related cashflows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. The City considers taxes and assessments associated with the current fiscal period to be available if they are collected within 60 days of the end of the current fiscal period. All other revenue items are considered to be measurable and available only when the City receives cash. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures are recorded only when payment is due. Private sector standards of accounting and financial reporting issued prior to December 1, 1989, are generally followed in both the government -wide and proprietary fund financial statements to the extent that those standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board. Governments also have the option of following subsequent private - sector guidance for their business -type activities and enterprise funds, subject to this same limitation. The City has elected not to follow subsequent private - sector guidance. 32 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) The City reports the following major governmental funds: General Fund _ The General Fund is the City's general operating fund. It is used to account for all financial resources, except those required to be accounted for in other funds. Special Revenue Funds - The Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than those for Capital Projects Funds) that are legally restricted to expenditures for special purposes. Major special revenue funds are: Housing and Community Accounts for revenues from the Department of Development Grant Fund Housing and Urban Development. These revenues must be expended to accomplish one of the following objectives: elimination of slum or blight, be of benefit to low and moderate income persons, or meet certain urgent community needs. The fund includes revenues from the BLOCK and HOME programs. Housing Authority This fund accounts for housing assistance programs, which include Voucher, CLAP, and New Construction, administered by the City's Housing Authority under the rules and regulations of the U.S. Department of Housing and Urban Development. Grants . Accounts for revenues and expenditures for various grants that are restricted for specific use. Future Development Amounts in this fund are to be used for economic development projects, and a portion of which represents payments from the City's former redevelopment agency and interest earned thereon. Additionally, the City reports the following fund types: Governmental Funds Descriptions for Special Revenue funds, Debt Service funds and Capital Projects funds can be found on pages 70 to 72. Proprietary Funds Enterprise Fund - The Enterprise Fund is used to account for a 12 -unit complex occupied by elderly low- income tenants, who pay monthly rents to the City. 33 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Internal Service Funds - The Internal Service Funds are used to account for the financing of goods or services provided by one City department to the other departments or agencies on a cost reimbursement basis. These funds account for the revenues and expenses of the City's Fleet Services, Information Services and Internal Insurance. Fiduciary Funds Agency Deposit Fund — This fund is used to account for assets held by the City in a trustee capacity or as an agent on behalf of employees; individuals, private organizations, other governments or other funds. This fund includes resources held for seized assets, police training, donations for others, etc. Agency deposit fund, which is custodial in nature, do not involve measurement of results of operations. Successor Agency Funds -- The successor agency funds are used to report the assets, liabilities and activities of the Successor Agency to the Dissolved Baldwin Park Community Development Commission. Financial Statement Elements Cash and Investments Investments are stated at fair value, the value at which a financial instrument could be exchanged in a current transaction between willing parties other than a forced or liquidation sale. The City pools all nonrestricted cash for investment purposes. Interest income earned on pooled cash is allocated quarterly to the various funds based on their month -end cash balances. Interest income from restricted cash is allocated directly to the fund earning the income. Property Taxes The County of Los Angeles has the responsibility for property tax and assessment levies and collections. The County's property tax calendar is July 1 to June 30. Property taxes are an enforceable lien on the property as of the preceding January 1. Property tax bills, which include assessments, are levied June 30 and are due in equal installments on November 1 and February 1 of each property tax year. The City records property tax assessment revenues upon receipt or anticipated receipt from the County. Property taxes receivable reported in the fund statements are not offset by deferred revenues because they are collectable within 60 days of fiscal year end. Receivables and Payables Property, sales, use and utility user taxes related to the current fiscal year are accrued as revenue and accounts receivable and considered available if received within 60 days of year -end. Federal and State grants are considered receivable and accrued as revenue when reimbursable costs are incurred under the accrual basis of accounting in the government -wide statement of net assets. The amount recognized as revenue under the modified accrual basis of accounting is limited to the amount that is deemed measurable and collectable. Earned but unbilled revenue is recognized as revenue and accounts receivable in the enterprise funds. 34 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Interfund Transactions Interfund transactions are reflected as either loans, services provided, reimbursements or transfers. Loans are reported as receivables and payables as appropriate, are subject to elimination upon consolidation and are referred to as either "due to/from other funds" (i.e., the current portion of interfund loans) or "advances to/from other funds" (i.e., the noncurrent portion of interfund loans). Any residual balances outstanding between the governmental activities and the business - type activities are reported in the government -wide financial statements as "internal balances ". Advances between funds, as reported in the fund financial statements, are offset by a nonspendable fund balance account applicable governmental funds to indicate that they are not available for appropriation and are not available financial resources. Services provided, deemed to be at market or near market rates, are treated as revenues and expend itureslexpenses. Reimbursements are when one fund incurs a cost, charges the appropriate benefiting fund and reduces its related cost as a reimbursement. All other interfund transactions are treated as transfers. Transfers between governmental and proprietary funds are netted as part of the reconciliation of the government -wide presentation. Restricted Assets Certain proceeds of debt issues, as well as certain resources set aside for their repayment, are classified as restricted assets on the balance sheet because their use is limited by applicable bond covenants. Capital Assets Capital assets, which include land, buildings, improvements, vehicles, furniture, equipment and infrastructure assets (e.g., roads, bridges, curbs and gutters, sidewalks and lighting and drainage systems) are reported in the applicable governmental or business -type activities column in the government -wide financial statements. Capital assets are recorded at historical cost or estimated cost, if historical cost is not available. Contributed assets are recorded at their estimated fair value at the time received. The costs of normal maintenance and repairs that do not add value to the asset or materially extend lives are not capitalized. Capital assets are depreciated using the straight -line method over the following estimated useful lives: Building 60 years Machinery and equipment 3 to 20 years Vehicles and related equipment 5 to 15 years Roadway network 20 to 50 years Commuter rail network 50 years Sewer network 60 years Storm drain network 50 years 35 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) It is the City's policy to capitalize all land, building, improvements, equipment and infrastructure assets, except assets costing less than $5,000. Interest incurred during the construction phase of capital assets of business -type activities is reflected in the capitalized value of the asset constructed, net of interest earned on the invested proceeds over the same period. Costs of assets sold or retired (and related amounts of accumulated depreciation) are eliminated from the accounts in the year of sale or retirement and the resulting gain or loss is included in the operating statement of the related activity. In governmental funds, the sale of general capital assets is included in the statement of revenues, expenditures and changes in fund balances as proceeds from sale. Provision for depreciation of capital assets is computed using the straight -line method. Property Meld for Resale Property held for resale is recorded at the lower of cost or fair value. A corresponding nonspendable fund balance account is recorded which indicates the asset does not represent available expendable resources. Compensated Absences It is the City's policy to record the liability for employees vested earned vacation, compensatory time off, etc. All vacation pay is accrued when incurred in the government -wide and proprietary fund financial statement. A liability for these amounts is reported in governmental funds only if they have matured, for example, as a result of employee resignations and retirements. The City does not provide for the vesting of sick leave; therefore, no liability has been recorded. Self - insurance Programs The City has initiated self - insurance programs for long -term disability and unemployment insurance claims. In addition, the City maintains a cash reserve to provide for the per - occurrence deductible on property damage, workers' compensation and general liability claims of $5,000, $500,000 and $300,000, respectively. These activities are accounted for in the Internal Insurance Service Fund. Operating revenues are primarily user charges to other funds and are planned to match estimated payments resulting from self-insurance programs, operating expenses and reinsurance premiums. The fund accrues the estimated liability for claims when such amounts are reasonably determinable and where the liability is probable. Further, the fund sets up a cash reserve for these known claims as well as for the estimated liability for such claims expected to be filed for incidents, which had occurred as of June 30, 2012. The calculation is based on ten -year historical trend analysis. The City is a member of the Independent Cities Risk Management Authority (ICRMA), a joint powers authority formed to provide liability insurance coverage for independent cities. Under the terms of the agreement with ICRMA, the City is insured for liability losses in excess of the $300,000 Self- Insurance Retention (SIR), with a liability limit of $1,000,000 per occurrence and workers' compensation losses in excess of the $500,000 Self- Insured Retention (SIR), with a liability limit of $5,000,000 per any one loss (see Note 16). 36 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2092 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Deferred Revenues Deferred revenues in governmental funds arise when potential revenue does not meet both the "measurable" and "available" criteria for recognition in the current period. Unearned Revenues In the government -wide financial statements, unearned revenues arise when the City receives resources before it has a legal claim to them (e.g., when grant monies are received prior to the incurrence of qualifying expenditures). Long -term Obligations In the government -wide financial statements and proprietary fund types in the fund financial statements, long -term debt and other long -term obligations are recorded as liabilities in the applicable governmental activities, business -type activities, or proprietary fund type statement of net assets. Bond premiums and discounts, if applicable, are deferred and amortized over the life of the bonds using the effective interest method. Bonds payable are reported net of the applicable bond premium or discount. Bond issuance costs are reported as deferred charges and amortized over the life of the related debt using the straight -line method. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources, Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual net proceeds received, are reported as debt service expenditures. Fund Balance In fiscal year 2010 -11, the City of Baldwin Park adopted Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Government Fund -type Definitions. Fund balance is the difference between the assets and liabilities reported in the City's governmental funds. There are generally limitations on the purpose for which all or a portion of the resources of a governmental fund may be used. The force behind these limitations can vary significantly, depending upon their source. Consequently, the fund balance reported in the annual financial statements is categorized into five components whereby each component identifies the extent to which the City is bound to honor constraints on the specific purposes for which amounts in the fund can be spent. The five components of fund balance are as follows (See Note 11): • Nonspendable- Resources that are 1) not in spendable form, such as inventories, prepaids, long -term receivables, or non - financial assets held for resale, or 2) required to be maintained intact such as an endowment. • Restricted: Resources that are subject to externally enforceable legal restrictions; these restrictions would be either 1) externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments or 2) imposed by law through constitutional provisions or enabling legislation. 37 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) • Committed: Resources that are constrained to specific purposes by a formal action of the City Council such as an ordinance or resolution. The constraint remains binding unless removed in the same formal manner by the City Council. Council action to commit fund balance must occur within the fiscal reporting period while the amount committed may be determined subsequently. • Assigned: Resources that are constrained by the City's intent to be used for specific purposes, but that are neither restricted nor committed. The City Council has designated the Chief Executive Officer as the City official to determine and define the amounts of those components of fund balance that are classified as "Assigned Fund Balance ". • Unassigned: Within the General Fund, the residual resources, either positive or negative, in excess of what can be properly classified in one of the other four fund balance categories. Within all other governmental funds, the negative residual resources in excess of what can be properly classified as nonspendable, restricted, or committed. Statement of Cash Flows For purposes of the statement of cash flows, cash equivalents are defined as investments with original maturities of 90 days or less, which are readily convertible to known amounts of cash and not subject to significant changes in value from interest rate fluctuations. The City considers all pooled cash and investments (consisting of cash and investments and restricted cash and investments) held by the City as cash and cash equivalents because the pool is used essentially as a demand deposit account from the standpoint of the funds. The City also considered all non - pooled cash and investments (consisting of cash with fiscal agent and restricted cash and investments held by fiscal agent) as cash and cash equivalents because investments meet the criteria for cash equivalents defined above. Use of Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenditures during the reporting period. Actual results could differ from those estimates. NOTE 2 NET ASSETS /FUND BALANCES The governmental activities and business -type activities in the government -wide financial statements utilize a net assets presentation. Net assets are categorized as invested in capital assets (net of related debt), restricted and unrestricted. • Invested in capital assets net of related debt — This category groups all capital assets, including infrastructure, into one component of net assets. 38 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 2 NET ASSETSIFUND BALANCES (CONTINUED) Accumulated depreciation and the outstanding balances of debt that are attributable to the acquisition, construction or improvement of these assets reduce the balance of this category. Restricted net assets — This category presents external restrictions imposed by creditors, grantors, contributors, laws or regulations of other governments and restrictions imposed by law through constitutional provisions or enabling legislation. Unrestricted net assets — This category represents the City's net assets, which are not restricted for any project or other purpose. NOTE 3 STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY Deficit Fund Balance The following funds have deficit fund balances or net assets at June 30, 2012. Management expects to eliminate the deficits with subsequent revenue in the funds or transfers from the General Fund. Nonmajor Funds Park Maintenance District $ 1,999 Bicycle and Pedestrian Safety 14,833 Total nonmajor governmental funds 16,832 Proprietary funds: Internal Service Funds Internal Insurance 2,089,936 Total funds $ 2,106,768 NOTE 4 CASH AND INVESTMENTS At June 30, 2012, the City's cash and investments consist of: Fiduciary Fund. Fiduciary Fund - Govemmeni- wide Agency Deposit Successor Agency Statement of Statement of Statement of Net assets Net Assets Wet Assets Total Unrestricted assets Cash and investments $ 36,812,529 $ 658,034 $ 2,230.610$ 39,701,173 Restricted assets Cash and investments with fiscal agent 1.688,255 995,960 2,684,215 Total cash and Investments $ 38,500,784 $ 658,034 $ 3,226,570 $ 42,385,388 Cash and investments at June 30, 2012 consisted of the following: Cash on hand $ 833 Deposits with financial institutions 3,777,709 Investments 38,606,846 Total cash and investments $ 42,385,388 C City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 4 CASH AND INVESTMENTS (CONTINUED) The City follows the practice of pooling cash and investments of all funds, except for funds required to be held by outside fiscal agents under the provisions of bond indentures. Interest income is allocated quarterly to the various funds based on monthly balances. Interest income from cash and investments with fiscal agents is credited directly to the related fund. Investment Policy The City's investment policy outlines the guidelines required to be used in effectively managing the City's available cash in accordance with the California Government Code. Summarized below are the investment. vehicles that are authorized and certain provisions of the policy that address interest rate risk and concentration of credit risk. Cash and Investments with Fiscal Agents - The City has monies held by trustees or fiscal agents pledged to the payment or security of certain notes, bonds and certain construction projects. Money market mutual funds may be purchased as allowed under California Government Code. Only funds holding U.S. Treasury or Agency obligations can be utilized. Interest Rate Risk Interest rate risk, as defined under Governmental Accounting Standards Board (GASB) Statement No. 40, is the risk that changes in interest rates will adversely affect the fair value of an investment. Most of the City's investments are held in trust by the fiscal agents as required by the bond indenture. The following table summarizes the distribution of the City's investments according to maturity at June 30, 2012. 40 Ma)omum Allowable Mapmum Investment Percentage Maturity Percentage per issuer U.S. Treasury Obligations 365 days Unlimited NIA U.S. Agency Securities and Instrumentalities of Government 365 days Unlimited RYA Sponsored Corporation Negotiable Certificates of Deposit 365 days 30% WA Time Deposits — Collateralized 365 days Unlimited $500,000 Time Deposits — Uncollateralized 365 days Unlimited $100,000 Banker's Acceptances 180 days 40% 30% Repurchase Agreements 180 days Unlimited NA Commercial Paper rated A -1 by Standard and POor's Corporation or P -1 by Moody's Investors 180 days 30% 10% Services, Inc. LAIF WA Unlimited $40,000,000 Cash and Investments with Fiscal Agents - The City has monies held by trustees or fiscal agents pledged to the payment or security of certain notes, bonds and certain construction projects. Money market mutual funds may be purchased as allowed under California Government Code. Only funds holding U.S. Treasury or Agency obligations can be utilized. Interest Rate Risk Interest rate risk, as defined under Governmental Accounting Standards Board (GASB) Statement No. 40, is the risk that changes in interest rates will adversely affect the fair value of an investment. Most of the City's investments are held in trust by the fiscal agents as required by the bond indenture. The following table summarizes the distribution of the City's investments according to maturity at June 30, 2012. 40 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 4 CASH AND INVESTMENTS (CONTINUED) Concentration of Credit Risk Under_ GASB Statement No. 40, concentration of credit risk is the risk of loss attributable to the magnitude of the City's investment in a single issuer. As of June 30, 2012, the City's investments in First American Treasury Obligation Fund amounted to $1,217,219. Credit Risk on Pooled Deposits Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. The California Government Code requires California banks and savings and loan associations to secure a city's deposits by pledging government securities as collateral. The market value of pledged securities must equal at least 110% of a city's deposits. California law also allows financial institutions to secure city deposits by pledging first trust deed mortgage notes having a value of 150% of a city's total deposits. The City may waive collateral requirements for deposits, which are fully insured up to $250,000 by the Federal Deposit Insurance Corporation (FDIC). Custodial credit risk is the risk that in the event of a bank failure, the City's deposits may not be returned to it. In accordance with GAS13 Statement 40, deposits are exposed to custodial credit risk if they are uninsured and either: a. Uncollateralized b. Collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the depositor - government's name Credit Risk and Fair Value of Investments Investments are exposed to custodial credit risk if they are uninsured, unregistered and held by either: a. The counterparty b. The counterparty's trust department or agent but not in the government's name The City's investments are in external investment pools and in mutual funds, which are not exposed to custodial credit risk. 41 Less than More than 1 year 1 -5 years 5 years Total Pooled cash and investments $ 35,922,631 $ - $ $ 35,922,631 Unrestricted cash and investments 35,922,631 35,922,631 Cash and investments with fiscal agents 2,684,215 2,684,215 Restricted cash and investments - 2,684,215 2,684,215 Total cash and investments $ 35,922,631 $ - $ 2,684,215 $ 38,606,846 Concentration of Credit Risk Under_ GASB Statement No. 40, concentration of credit risk is the risk of loss attributable to the magnitude of the City's investment in a single issuer. As of June 30, 2012, the City's investments in First American Treasury Obligation Fund amounted to $1,217,219. Credit Risk on Pooled Deposits Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. The California Government Code requires California banks and savings and loan associations to secure a city's deposits by pledging government securities as collateral. The market value of pledged securities must equal at least 110% of a city's deposits. California law also allows financial institutions to secure city deposits by pledging first trust deed mortgage notes having a value of 150% of a city's total deposits. The City may waive collateral requirements for deposits, which are fully insured up to $250,000 by the Federal Deposit Insurance Corporation (FDIC). Custodial credit risk is the risk that in the event of a bank failure, the City's deposits may not be returned to it. In accordance with GAS13 Statement 40, deposits are exposed to custodial credit risk if they are uninsured and either: a. Uncollateralized b. Collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the depositor - government's name Credit Risk and Fair Value of Investments Investments are exposed to custodial credit risk if they are uninsured, unregistered and held by either: a. The counterparty b. The counterparty's trust department or agent but not in the government's name The City's investments are in external investment pools and in mutual funds, which are not exposed to custodial credit risk. 41 NOTE 4 NOTE 5 City of Baldwin Park Notes to Financial Statements Year ended .tune 30, 2012 CASH AND INVESTMENTS (CONTINUED) Presented below is the minimum rating as required by (where applicable) the California Government Code, the City's investment policy, or debt agreement and the actual rating as reported by Standard & Pool's as of year end for each investment type. Minimum Not required Totals as of Legal Rating to be Investment Type 30 -Jun -12 Rating not available rated Unrated Local Agency Investment Fund $ 35,922,631 $ (1) $ - $ - $ 35,922,631 Held by bond trustee: Money Market Mutual Fund 1,271,942 Investment Agreement 1,412, 273 Total cash and investments $ 38,606,846 (1) Not applicable (2) Acceptable to the Municipal Bond Insurer (1) - 1,271,942 (2) 1,412,273 $ 1,412,273 $ 1,271,942 $ 35,922,631 Local Agency Investment Fund (LAIF) Cash on deposit with LAIF represents short-term demand deposits with the State Treasurer, who invests available cash balances of participating California government entities. The management of LAIF has indicated to the City that as of June 30, 2012, the estimated fair value of the pool, including accrued interest, was approximately $60.6 billion. The City's proportionate share of the estimated fair value is $35.9 million. LAIF's (and the City's) exposure to risk (credit, market or legal) is not currently available. Restricted Cash and Investments The City has monies held by financial institutions, which are restricted for the payment of certain notes and bonds. LOANS RECEIVABLE AND DEFERRED REVENUES Deferred revenues on the General Fund for a total amount of $7,670,446 are composed of $7,278,272 interest on interfund advances, which is not available for current operations. The remaining deferred revenues on the General Fund for a total amount of $392,174 represent unearned grants. Loans Receivable and Unearned Revenues at June 30, 2012 consisted of the following: 42 Loans Deferred Receivable Revenues General Fund $ $ 7,670,466 Special Revenue Funds: Loans receivable from Commercial Rehabilitation Program 44,685 44,685 Loans receivable from Residential Rehabilitation Program 319,972 319,972 Loans receivable from HOME Program 3,944,026 3,944,026 Loans receivable from CalHOME Program 134,743 134,743 Unearned grants 406,956 Total $ 4,443,426$ 12,520,848 42 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 6 INTERFUND BALANCES At June 30, 2012, the City's interfund receivables and payables were as follows: Advances Advances Due from Due to to from Other Funds Other Funds Other Funds Other Funds Major governmental funds General Fund Housing and Community Development Grants Total major governmental funds Nonmajor governmental funds Total governmental funds Proprietary funds Internal Service Funds 2,555,026 Total proprietary funds 2,555,026 18,427,954 $ 247,378 2,027,547 - 2,274,925 18,427,954 280,101 2,555,026 18,427,954 Fiduciary funds 2,622,720 2,622,720 18,427,954 Total fiduciary funds 2,622,720 2,622,720 18,427,954 Total funds $ 5,177,746 5,177,746 18,427,954 $ 18,427,954 Due to and due from other funds: Amounts due to the Internal Service Funds represent short -term borrowings by the Housing and Community Development, Grants funds, and other nonmajor governmental funds to compensate for negative cash balances and general operations. These balances are expected to be repaid within the next fiscal year. The majority of the Fiduciary Funds due from and due to represent borrowings from the 20% set aside low- moderate income by the Successor Agency (formerly Redevelopment) Debt Service Funds to pay the Supplemental Educational Revenue Augmentation Funds (SERAF) obligation for FY 2009 -2010 and FY 2010 -11. The housing set -aside fund is scheduled to repay $1,312,140 borrowed from FY2009 -10 by June 30, 2015, and $294,933 borrowed from FY 2010 -11 by June 30, 2016 with no interest to accrue on the loan. If not repaid by the deadline, then the housing set -aside allocation is increased to 25% permanently as required by Assembly Trailer Bill ABX4 26. W City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 6 INTERFUND BALANCES (CONTINUED) Advances to and advances from other funds General Fund advances to Redevelopment Agency The City has an agreement with the Baldwin Park Successor Agency (formerly Redevelopment Agency) providing for the advance of funds to finance improvements and operations relating to and within the project areas. The Agency accrues interest on the original advances at LAIF's prevailing interest rate. At June 30, 2012, the City has advanced $18,427,954 which includes accrued interest of $7,345,372. In June 2011, Assembly Bill 26 (1st extraordinary session) dissolved the former Agency, effective (after some litigation on the matter) February 1, 2012. As part of the dissolution process set forth in that bill and a later bill clarifying and modifying the terms of the dissolution (Assembly Bill 1484, adopted in June 2012), the existing loan from the City to the Agency was considered by the Department of Finance to be not enforceable. The successor agency to the former redevelopment agency has sought reconsideration by the Department of Finance as to the enforceability of the loan. In addition, the loan may be reinstated (but is not required to be) under Assembly Bill 1484 following the completion of a due diligence process currently being undertaken by the successor agency. Resolution of the enforceability of the loan and the potential for the loan to be reinstated following the due diligence process is expected to be completed by June of 2013. The City's interfund transfers during the year were as follows: Major governmental funds General Fund Housing and Community Development Grants Housing Authority Total major governmental funds Nonmajor governmental funds Proprietary funds Enterprise Funds Fiduciary fund Total governmental funds Total proprietary funds Total fiduciary funds Total funds $ 44 Transfers in Transfers out - $ 1,878,293 369,000 501,380 269,730 - - 41,654 638,730 2,421,327 2,951,155 1,926,798 3,589,885 4,348,125 41,654 - 41,654 - 2,839,355 2,122,768 2,839,355 2,122,768 6,470,893 $ 6,470,893 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 6 INTERFUND BALANCES (CONTINUED) The Baldwin Park Financing Authority Debt Service Fund received resources from General Fund and Successor Agency Fund (formerly from the Redevelopment Debt Service Funds) for debt service payments. Transfers to other governmental funds were to fund the matching requirements on certain grants and capital projects. Transfers to proprietary funds were to provide funds for expenditures. NOTE 7 CAPITAL ASSETS Capital asset activity for the year ended June 30, 2012 was as follows: Depreciation expense was charged to functions of the governmental activities as follows: General government Balance Public safety 156,400 Balance Jury 1, 7,429,226 Parks and recreation June $0 Community development 2011 Increases Decreases 2012 Capital assets, not being depreciated: their usage of the assets 225,212 Total depreciation expense - governmental activities $ 8,413,225 Land $ 1,804,151 - 1,804,151 Construction in progress 4,185,725 3,720,344 7,906,069 Capital assets, not being depreciated 5,989,876 3,720,344 9,710,220 Capital assets, being depreciated: Buildings and improvements 31,906,755 508,335 32,415,090 Equipment 9,144,897 441,824 152,080 9,434,641 Vehicles and related equipment 4,372,184 - - 4,372,184 Infrastructure 190,853,031_ 27,190 190, 825,841 Capital assets, being depreciated 236,276,867 950,159 179,270 237,047,756 Less accumulated depreciation for: Buildings and improvements. 11,347,572 535,452 - 11,883,024 Equipment 7,300,705 382,775 - 7,683,480 Vehicles and related equipment 3,930,439 251,239 60,416 4,121,262 Infrastructure 100,175,605 7,243,759 107,419,364 Total accumulated depreciation 122,754,322 8,413,225 60,416 131,107,131 Capital assets being depreciated, net 113,522,545 (7,463,066) 118,854 105,940,625 Capital asset activity, net $ 119,512,421 (3,742,722) 118,854 115,650,845 Depreciation expense was charged to functions of the governmental activities as follows: General government $ 212,921 Public safety 156,400 Public works, including depreciation of general infrastructure assets 7,429,226 Parks and recreation 95,751 Community development 293,715 Capital assets held by internal insurance funds are charged to various functions based on their usage of the assets 225,212 Total depreciation expense - governmental activities $ 8,413,225 45 NOTE 8 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 ACCOUNTS PAYABLE AND OTHER CURRENT LIABILITIES Composition of accounts payable and other current liabilities is as follows: Accrued Vendors Liabilities Deposits Total Major governmental funds General Fund Housing and Community Development Grant Housing Authority Grants Total major governmental fund Nonmajor governmental funds Total funds NOTE 9 LONG -TERM LIABILITIES $ 740,488 $ 613,005 $ _ $ 1,353,493 54,896 9,879 - 64,775 130,855 - - 130,855 987,324 - - 987,324 1,913,563 622,884 - 21536,447 682,016 - 401,966 1,083,982 $ 2,595,579 $ 622,884 $ 401,966 $ 3,620,429 Changes in Long -term Liabilities Summary of changes in long -term liabilities during the year ended June 30, 2012 (in $ thousands): 46 Balance Balance Due July 1, Transfers June 30, Within 2011 Increases Decreases Fiduciary 2012 One Year Bonded indebtedness $ 41,818 2,418 21,415 $ 17,985 $ 1,375 Notes payable 6,627 585 273 5,969 614 County deferral 17,969 443 2 18,410 - - Compensated absences 1,337 41 - - 1,378 92 Other postemployementbenefits 3,038 1,750 637 4,151 - Capital leases 248 211 170 - 289 153 Total $ 71,237 2,445 3,812 40,098 $ 29,772 $ 2,234 46 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 9 LONG -TERM LIABILITIES (CONTINUED) Bonded Indebtedness At June 30, 2012, bonded indebtedness consisted of (in $ thousands): Sources of Debt Service Special assessment bonds interest and principal redemptions are to be funded by future assessments against properties in the Districts. Interest and principal redemptions for lease revenue bonds and certificates of participation are payable solely from lease payments made by the City to the f=inancing Authority as the rental for the Community Center and City's corporation yard, respectively. Tax allocation bonds interest and principal redemptions are to be funded by incremental tax revenues derived from the redevelopment project areas. Bond Covenants and Other Requirements The City is in compliance with all the provisions of the bond covenants and the requirements regarding arbitrage rebates. 47 Date Final Interest Amount Issued Maturity Rate % Issued Outstanding Lease Revenue Bonds: Financing Authority Community Center Oct -04 Aug -34 175 - 5.0 $ 10,840$ 9,290 Pension Obligation Bonds 2007 - Series A -1 Apr -07 Jun -18 5.06 -5.30 12,810 8,695 Total bonded indebtedness $ 23,650 $ 17,985 Fiduciary Funds: Tax Allocation Bonds: Financing Authority Series A Jan -90 Aug -19 6.65-7.75 $ 14,205$ 3,775 San Gabriel River Project May -98 Aug -21 3.75-6.25 11,875 4,875 Merged Project Jun -00 Sep -30 4.20-5.75 10,215 8,680 Financing Authority Series 2003 Dec -03 Aug -21 1.75-5.25 6,265 4,085 Total bonded indebtedness - Fiduciary 42,560 21,415 Total bonded indebtedness $ 66,210 $ 39,400 Sources of Debt Service Special assessment bonds interest and principal redemptions are to be funded by future assessments against properties in the Districts. Interest and principal redemptions for lease revenue bonds and certificates of participation are payable solely from lease payments made by the City to the f=inancing Authority as the rental for the Community Center and City's corporation yard, respectively. Tax allocation bonds interest and principal redemptions are to be funded by incremental tax revenues derived from the redevelopment project areas. Bond Covenants and Other Requirements The City is in compliance with all the provisions of the bond covenants and the requirements regarding arbitrage rebates. 47 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 9 LONG -TERM LIABILITIES (CONTINUED) Notes Payable Notes payable is composed of Section 108 Loan from the Department of Housing and Urban Development (HUD) for the City's real property acquisitions. The loan is payable annually from August 2008 through August 2021 with interest payable semi - annually with rates ranging from 5.25% to 5.46 %. The loan will be repaid through future HUD entitlements. $ 3,832,000 Promissory certificate from the Bank of the West for the City's lease payments. The loan is payable annually from October 2009 through October 2012 with interest payable semi- annually at 4.05 %. 2,137, 000 $ 5,969,000 The following are future scheduled Annual Debt Service Requirements (in $ thousands): Year Ending Bonded Notes Capital Total Debt June 30, Indebtedness Payable Leases Total Interest Service 2013 $ 1,375$ 614$ 153$ 2,142$ 1,276$ 3,418 2014 1,500 645 87 2,232 946 3,178 2015 1,630 676 49 2,355 828 3,183 2016 1,770 710 - 2,480 909 3,389 2017 1,925 744 - 2,669 769 3,438 2018 -2022 3,375 2,580 - 5,955 2,251 8,206 2023 -2027 2,000 - - 2,000 1,362 3,362 2028 -2032 2,550 - - 2,550 796 3,346 2033 -2035 1,860 - - 1,860 142 2,002 Indeterminate - - - - - Total $ 17,985$ 5,969$ 289$ 24,243$ 9,279 $ 33,522 Compensated Absences Payable The City's policies relating to compensated absences are described in Note 1. The outstanding balance at June 30, 2012, was $1,378,753. The liability for governmental activities is primarily liquidated from the general fund while the liability for business - ype activities is liquidated from the enterprise funds. :fi City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 10 CAPITAL LEASES The City has lease agreements for vehicles and equipment that meet the criteria for capitalization. The City reserves the right to purchase these items on any lease payment date. For the year ended June 30, 2012, the City entered into a new lease agreement for the police patrol cars for a total of $211,000. The total capital lease obligations at June 30, 2012 amounted to $289,000, net of interest of $11,000. Lease payments for the fiscal year ended June 30, 2012 amounted to approximately $170,000. NOTE 11 FUND BALANCE 49 Special Revenue Housing and Community Other Total Development Future Housing Governmental Governmental General Grant Development Authority Grants f=unds Funds Fund Balances: Nonspenclable Prepaids $ 23,730 $ 23,808 $ $ 259,756 $ $ 3,000 S 310.294 Advances to other funds, net of accrued interest 17.149,522 - - - - - 11,149,522 Loans receivable, net of deferred revenue - - - - - 179,428 179,428 Restricted for - Housing and Community 91,137 91,137 Future Development - - 10,469,425 - - - 10,469,425 Business Improvement Fees - - - - 190,557 190,557 Air Quality Improvement - - - - 56501 565.001 Proposition C - - - - 2,820,250 2,820,250 Street Light and Landscape - - - - 575,343 575,343 Residential Development Tax - - 4 4 integrated Waste Management 275,589 275,589 Summer Food Program - - - - 1,129 1,129 Federal Surface Transportation Program - - - - - $76,025 676,025 Assessment District - - - - - 348,789 348,789 State Asset Forfeiture - - - - - 167,629 167,629 Loral Law Enforcement Block Grant - - 14,493 14,493 Economic Development Administration 512 512 Traffic Congestion Relief AB2928 - - - - - 163,282 163,282 Grants 380,379 - 380,379 Park Lend and Public Art Fees - _ - 847,602 847,602 Storm Drain NPDS - _ _ 28,172 28,172 General Plan Fees - - - - 406,919 406,919 Housing Authority - - - 1,143,266 - 1,410,462 2,553,728 City Debt Service Fund - - - - 32.295 32,295 Pension Obligation Debt Service _ _ _ - 820 620 Baldwin Park Fknancmg Authority Debt Service - - - - 1,474,543 1,474,543 Building Reserve - - - - 13,777 13,777 Commltte d to Economic Development Act Revolving Loan - - - - - 1.649,753 1,649,753 10% Budget Stabilization Fund 2,477,618 - - - - 2,477,618 Assigned to Loan repayment 606,926 - - - - - 606,926 Unassigned 1.826,473 (144,174) 1,682,299 Total Fund Balances $ 18,084,269 $ 114,945 $ 10,469,425 $ 1,403,022 S 380,379 $ 17,335,961 $ 45388,001 49 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 11 FUND BALANCE (CONTINUED) The City's Fund Balance Policy delegates authority to the City Chief Executive Officer to assign amounts, which are neither restricted nor committed, to be used for specific purposes for annual financial statement reporting. During the year ended June 30, 2012, the City has assigned fund balances for loan repayment for a total amount of $606,926. When expenditures are incurred for purposes for which both restricted and unrestricted (committed, assigned, or unassigned) fund balances are available, the City's policy is to first apply restricted fund balance. When expenditures are incurred for purposes for which committed, assigned, or unassigned fund balances are available, the City's policy is to first apply committed fund balance, then assigned fund balance, and finally unassigned fund balance. NOTE 12 COMMITMENTS AND CONTINGENCIES There are various litigation and claims pending against the City, which have been considered in determining the estimated liability for self- insurance. The outcome of these cases and eventual liability to the City, if any, is unknown at this time. The City estimates that the self- insurance liability and cash reserve are adequate to cover any claims not otherwise covered by insurance. NOTE 13 RETIREMENT PLANS Plan Description: The City of Baldwin Park contributes to the California Public Employees Retirement System (PERS), an agent multiple- employer public employee defined benefit pension plan (miscellaneous plan) and a cost sharing plan (safety plan). PERS. provides retirement and disability benefits, annual cost -of- living adjustments, and death benefits to plan members and beneficiaries. PERS acts as a common investment and administrative agent for participating public entities within the State of California. Benefit provisions and all other requirements are established by state statute and City ordinance. Copies of PERS' annual financial report may be obtained from its executive office: 400 P Street, Sacramento, CA 95814. All permanent safety (police) and general personnel working 20 hours or more a week and temporary employees who have worked 40 hours a week for over six months are eligible to participate in PERS. Benefits vest after five years of service. General employees who retire at or after age 55 and police members who retire at or after age 50 with five years of credited service are entitled to retirement benefits. PERS also provides death and disability retirement benefits. These benefit provisions and all other requirements are established by state statute and City ordinance. 50 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 13 RETIREMENT PLANS (CONTINUED) Funding Policy: Participants are required to contribute 7% (9% for safety employees) of their annual covered salary. The City makes the contributions required of City employees on their behalf and for their account. The City is required to contribute at an actuarially determined rate of annual covered payroll; the current rate is 13.307% for non - safety employees and 24.112% for safety employees. The contribution requirements of plan members and the City are established and may be amended by PERS. PERS Plan Amendments: During fiscal year 2002 -03, PERS required mandatory pooling of plans with less than 100 active members. As a result, the accrued actuarial liability and actuarial value of assets for the City's safety plan have been pooled with other government agencies. As of the date of pooling, differences between the City's normal cost and the pool's normal cost will be amortized over a five year period, at which time, the City's normal cost will approximate the pool's normal cost. Annual Pension Cost: The three -year trend information for PERS (In $ thousands) is presented below: Miscellaneous Fiscal Year Annual Pension Percentage of Prepaid Ended Cost (APC) APC Contributed Pension Asset 6/30/2010 $ 1,076 100% $ 6/30/2011 1,251 100% 6/30/2012 1,389 100% Safety Fiscal Year Ended Annual Pension Percentage of Prepaid Cost (APC) APC Contributed Pension Asset 6/30/2010 $ 3,043 100% $ 9,103 6/30/2011 3,173 100% 7,965 6/30/2012 3,529 100% 6,827 Annual Reviews: As part of the CALPERS Board approved plan for fiscal year 201012011, the Office of Audit Services (OAS) began reviewing member agencies payroll reporting and member enrollment processes as they relate to retirement and health contracts with CALPERS. The City of Baldwin Park was reviewed in 2010 for processes that occurred from April 2007 to. March 2010; a final Public Agency Review Report was issued in February 2012, Of the twelve processes reviewed, they determined that six areas were being reported correctly and six other areas required the current processes to be changed, if they had not been changed already, in order to report information according to the guidelines. The City has been working successfully with CALPERS and has completed five out of the six items that required corrections for prior years. Since CALPERS reviews have become common over the last several years, it is unknown if another review will be conducted in the upcoming year. 51 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 14 OTHER POSTEMPLOYMENT BENEFITS Plan Description and Funding Policy The City of Baldwin Park provides postretirement health care benefits, as per the requirements of the Public Employees' Retirement System, with which the City contracts for health care benefits, for employees who retire while employed with the City. As provided by the Public Employees' Medical and Hospital and Care Act ( PEMHCA), the City has been under contract with CalPERS for medical plan coverage since at least 1999. As a PEMHCA employer, the City has chosen to satisfy its retiree medical benefit commitment using equal contribution approach, where it contributes exactly the same amount for retirees as contributed toward active employee medical plan coverage. The benefit level varies depending upon the bargaining group that represents the employee. Employees represented by S.E.W. Local 347 will receive a varying flat monthly amount that has been negotiated through the meet and confer process and all other employees will receive the equivalent of the single party premium for the plan of their choice that has been negotiated through the meet and confer process. Following is a description of the current retiree benefit plan: Eligible participants to the plan at January 1, 2011, the date of the latest actuarial valuation are as follows: Eligible active employees: Participating Not currently participating Eligible retirees 52 126 107 Subtotal 233 113 Total 346 S.E.W. em to ees Nonrepresented Benefit types provided Medical only Medical only Duration of benefits Lifetime Lifetime Required service 5 years 5 years Minimum age 50 50 Dependent coverage Yes Yes City Contribution 100% 100% City Cap $618 per month Minimum MEC allowed per PEMHCA Eligible participants to the plan at January 1, 2011, the date of the latest actuarial valuation are as follows: Eligible active employees: Participating Not currently participating Eligible retirees 52 126 107 Subtotal 233 113 Total 346 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 14 OTHER POSTEMPLOYMENT BENEFITS (CONTINUED) As of June 30, 2012, the City has not established a trust or equivalent that contains an irrevocable transfer of assets dedicated to providing benefits to retirees in accordance with the terms of the plan and that are legally protected from creditors. The City finances these postemployment benefits on a pay -as- you -go basis. Its share of the annual premiums for these benefits are payable as they become due. The cost of retiree health care insurance benefits is recognized as expenditure as insurance premiums are paid. For fiscal year ended June 30, 2012, $565,724 of postemployment benefit expenditures was paid. Annual OPEB Cost and Net OPEB Obligation The following table shows the components of the City's annual Other Post - employment Benefits (OPEB) cost for the year (based on 30 -year amortization), the amount of benefits and/or insurance premiums actually paid and the City's Net OPEB obligation as of June 30, 2012: The Annual Required Contribution (ARC) is an amount actuarially determined in accordance with the parameters of GASB Statement 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover the normal cost each year and amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed 30 years. The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OPEB obligation for 2012, 2011 and 2010 were: Percentage of Fiscal Year Annual OPEB Annual OPEB End Amount Annual required contribution $ 1,750,910 Interest on net OPEB obligation as of June 30, 2011 136,694 Adjustment to the ARC (136,875) Annual OPEB cost (expense) 1,750,729 Premium payments including benefit payments (637,235) Contributions to irrevocable trust - Increase in net OPEB obligation 1,113,494 Net OPEB obligation - beginning of the year 3,037,652 Net OPEB obligation - end of the year $ 4,151,146 The Annual Required Contribution (ARC) is an amount actuarially determined in accordance with the parameters of GASB Statement 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover the normal cost each year and amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed 30 years. The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OPEB obligation for 2012, 2011 and 2010 were: Percentage of Fiscal Year Annual OPEB Annual OPEB End Cost 6/30/2012 $ 1,750,729 6/30/2011 1,649,385 6/30/2010 1,613,289 53 Cost Contributed 36% 36% 36% Net OPEB Obligation $ 4,151,146 3,037,652 1,984,795 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 14 OTHER POSTEMPLOYMENT BENEFITS (CONTINUED) Funded Status and Funding Projects The funded status of the plan as of June 30, 2012 based on the plan's most recent actuarial valuation date of January 1, 2011, was: Amount Actuarial accrued liability (AAL) $ 24,666,275 Actuarial value of plan assets - Unfunded actuarial accrued liability (UAAL) $ 24,666,275 Covered payroll $ 11,281,105 UAAL as a percentage of covered payroll 219% Normal cost $ 649,722 The normal cost for the plan is the amount that the liabilities are expected to increase during the year based on increased eligibility and service. Normal cost is the value of benefits expected to be earned during the year, based on certain methods and assumptions. The Schedule of Funding Progress for OPEB is presented below. As presented based on the Actuarial Study of Retiree Health Liabilities as of January 1, 2011, the Unfunded Actuarial Accrued Liability (UAAL) ratio to covered payroll has increased from 204% to 216 %. Since the City has not established a trust, the plan is unfunded therefore the actuarial value of plan assets remains at zero. Unfunded Actuarial Unfunded Accrued Entry Age Accrued Liability Actuarial Liability Actuarial Actuarial Actuarial (Excess Assets) as Percentage of Valuation Accrued Asset [(A) -(B)] Funded Ratio Covered Covered Payroll Date Liability (AAL) Value (UAAL) [(B) /(A)) Payroll A - B 1 E (A) (B) ( C) (D) (E) (F) January 1, 2008 $ 22,320,143 $ $ 22,320,143 0.00% $ 10,932,861 204% January 1, 2011 23,548,132 23,548,132 0.00% 10,926,010 216% Actuarial Methods and Assumptions Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress, presented in the required supplementary information section, presents multi -year trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for the benefits. 54 NOTE 14 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 OTHER POSTEMPLOYMENT BENEFITS (CONTINUED) Significant methods and assumptions are as follows: Actuarial valuation date Actuarial cost method Amortization method Remaining amortization period Asset valuation method Actuarial assumptions: Discount rate Investment rate of return Projected salary increases Inflation rate Healthcare cost trend rates: Medical - PPO Medical - HMO January 1, 2011 Entry Age Normal cost, level percent of pay Level percent of pay 27, closed Market value of assets ($0; plan has not yet been funded) 4.50% NIA 3.25% 3.25% See Table Below See Table Below Effective Premium Effective Premium Jul 1 Increase July 1 Increase 2012 9.00% 2016 7.00% 2013 8.50% 2017 6.50% 2014 8.00% 2018 5.50% 2015 7.60%12019 & Later 4.50% In the January 2011 actuarial valuation, the entry age normal actuarial cost method was used to value liabilities. Under the entry age normal cost method, an average age at hire and average retirement age are determined for eligible employees. The actuarial assumptions included (1) a 4.5% discount rate, (2) a 3.25% annual salary increase and (3) medical plan premiums (cost) rate increase of 9.5% for year 2009 decreasing by .5% every year until year 2017. The UAAL is being amortized as a level percentage of projected payroll over 30 years. Amortization of the unfunded AAL has been determined on a level percent of payroll over a closed 30-year period established in the fiscal year ended June 30, 2009. The remaining amortization years used in developing the ARC for the City's fiscal year ending June 30, 2012 was 28 years. NOTE 15 DEFERRED COMPENSATION PLAN The City offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all City employees, permits them to defer a portion of their salaries until future years. The deferred compensation is not available to employees until termination, retirement, death or unforeseeable emergency. The plan assets are under the participants control and are principally invested in demand deposits and mutual funds and are held in trust for the exclusive benefit of the participants and their beneficiaries. At June 30, 2012, the amount held by trustee for employees is $6,451,900. 55 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 16 INSURANCE PROGRAM Self- Insurance Programs The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions, injuries to employees; and natural disasters. These risks are covered by commercial insurance purchased from independent third parties. The City is a participant in the Independent Cities Risk Management Authority (ICRMA), a public entity risk pool, formed to enable individual cities to join together to obtain certain liability and workers' compensation insurance coverages as a group, to self - insure, where necessary, and to obtain adequate liability coverages at an affordable cost. ICRMA has 31 member cities, and each city appoints one member to the ICRMA Governing Board.The City has a 2.47% participation in ICRMA, which is computed based on the City's self - insurance retention levels under the liability coverages selected. The City pays an annual premium to ICRMA for this liability and workers' compensation insurance coverage. ICRMA is considered a self-sustaining risk pool that will provide coverage for its members for up to $20,000,000 ($2,000,000 per occurrence) for liability claims, $1,000,000 for workers' compensation claims and $1,000,000 for employer's liability claims. Changes in the balances of claims liabilities for the three years ended June 30, 2012 were as follows: Year Claims and Ended Beginning Changes in Claims Ending Insurance June 30, Balance Estimates PaMments Balance General Liability 2012 $ 1,032,403 $ (148,879) $ 98,749 $ 784,775 2011 866,128 189,980 23,705 1,032,403 2010 862,843 10,938 7,653 866,128 Workers' Compensation 2012 6,372,899 1,679,297 778,610 7,273,586 2011 5,331,065 1,825,315 783,481 6,372,899 2010 5,012,604 390,948 72,487 5,331,065 There were no significant changes in insurance coverage as compared to last year and settlements have not exceeded coverage in any of the past three fiscal years. Purchased Insurance Property Insurance — The properties of the City of Baldwin Park are covered by commercial insurance purchased from independent third parties. The City is currently insured according to a schedule of covered property submitted by the City to the insurance company. The total property insurance coverage is $38,397,400 at 90% coinsurance. Premiums for the coverage are paid annually and are not subject to retroactive adjustments. Adequacy of Protection During the past fiscal years none of the above programs of protection have had settlements or judgments that exceeded pooled or insured coverage. There have been no significant reductions in pooled or insured liability coverage from coverage in the prior year. 410 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 17 RISKS AND UNCERTAINTIES The City invests in various investment securities, including Local Agency Investment Fund (LAIF) which are exposed to various risks such as interest rate, market, and credit risks. Because of the level of risks associated with certain investment securities, it is at least reasonably possible that changes in the values of investment securities will occur in the near term and that such changes could materially affect the values of investments as of June 30, 2012. The actual amount of exposure as of December 20, 2012 is not determinable. NOTE 18 NEW GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB) PRONOUNCEMENTS GASB No. 61 - GASB has issued Statement No. 61, The Financial Reporting Entity: Omnibus, an amendment of GASB Statements No. 94 and No. 34. This Statement modifies existing requirements for the assessment of potential component units in determining what should be included in the financial reporting entity, and financial reporting entity display and disclosure requirements. It applies to financial reporting by primary governments and other stand -alone governments, and to the separately issued financial statements of governmental component units. In addition, this Statement should be applied to nongovernmental component units when they are included in a governmental financial reporting entity. The provisions of this Statement are effective for financial statements for periods beginning after June 15, 2012. GASB No. 62 - GASB has issued Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in Pre - November 30, 9989 FASB and A1CPA Pronouncements. This Statement establishes accounting and financial reporting standards for the financial statements of state and local governments. The requirements of this Statement apply to accounting and financial reporting for governmental activities, business -type activities, and proprietary funds. The requirements in this Statement are effective for financial statements for periods beginning after December 15, 2011. GASB No. 63 - GASB has issued Statement No. 63, Financial Reporting of Deferred Outflows of Resources, Deferred Inflows of Resources, and Net Position. This Statement provides financial reporting guidance for deferred outflows of resources and deferred inflows of resources and renames the residual measure as net position, rather than net assets. The requirements of this Statement will improve financial reporting by standardizing the presentation of deferred outflows of resources and deferred inflows of resources and their effects on a government's net position. It alleviates uncertainty about reporting those financial statement elements by providing guidance where none previously existed. The provisions of this Statement are effective for financial statements for periods beginning after December 15, 2011. 57 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 18 NEW GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB) PRONOUNCEMENTS (CONTINUED) GASB No. 65 - Items Previously Reported as Assets and Liabilities. This Statement establishes accounting and financial reporting standards that reclassify, as deferred outflows of resources or deferred inflows of resources, certain items that were previously reported as assets and liabilities and recognizes, as outflows of resources or inflows of resources, certain items that were previously reported as assets and liabilities. This Statement also provides other financial reporting guidance related to the impact of the financial statement elements deferred outflows of resources and deferred inflows of resources, such as changes in the determination of the major fund calculations and limiting the use of the term deferred in financial statement presentations. The requirements of this Statement will improve financial reporting by clarifying the appropriate use of the financial statement elements deferred outflows of resources and deferred inflows of resources to ensure consistency in financial reporting. The provisions of this Statement are effective for financial statements for periods beginning after December 15, 2012. NOTE 19 SUCCESSOR AGENCY TRUST FOR ASSETS OF FORMER REDEVELOPMENT AGENCY Pursuant to AB X1 26, which become effective in late June 2011, as upheld by the California Supreme Court in California Redevelopment Association, et al. v. Ana Matosantos, et al. (53 Ca/.4th 231(2011)), redevelopment agencies throughout the State of California were dissolved as of February 1, 2012. AB 1484, which became effective June 27, 2012, amended and supplemented provisions of AB X1 26. AB X1 26 and AB 1484, together, are referred to below as the "RDA Dissolution Act." A successor agency is constituted concurrently with the dissolution of each redevelopment agency. Each successor agency is charged with the wind -down of the operations of its former redevelopment agency. A successor agency is not authorized to engage in new redevelopment activities, except for work related to existing enforceable obligations, subject to provisions of the RDA Dissolution Act. The RDA Dissolution Act also provides for the establishment of an oversight board for each successor agency. Certain successor agency actions are subject to the prior approval of the oversight board. The oversight board is also empowered to direct certain successor agency actions. Each successor agency is required to prepare a Recognized Obligation Payment Schedule ( "ROPS ") for each six month period (from January 1 through June 30 and from July 1 through December 31). Each ROPS must be approved by the oversight board and the State Department of Finance. A successor agency is not permitted to make payments except pursuant to an approved ROPS. City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 19 SUCCESSOR AGENCY TRUST FOR ASSETS OF FORMER REDEVELOPMENT AGENCY (CONTINUED) Under the RDA Dissolution Act, the portion of property tax collected by the county auditor - controller that would have been tax increment of the former redevelopment agency is deposited in a Redevelopment Property Tax Trust Fund ( "RPTTF "). Every six months, the county auditor - controller makes disbursements from the RPTTF to the successor agency in accordance with the RDA Dissolution Act, in amounts approved for payment of enforceable obligations and administrative costs allowance as shown on the approved BOPS. To the extent that there are residual moneys remaining in the RPTTF after the deduction for administrative expenses of the county auditor - controller, pass - through payments and disbursement to the successor agency based on the RODS, the residual moneys are disbursed to various taxing entities. The RDA Dissolution Act directs the State Controller of the State of California to review the propriety of any transfers of assets between redevelopment agencies and other public bodies that occurred after January 1, 2011. If the public body that received such transfers is not contractually committed to a third party for the expenditure or encumbrance of those assets, the State Controller is required to order the available assets to be transferred to the public body designated as the successor agency by the Bill. In accordance with the timeline set forth in the Bill (as modified by the California Supreme Court. on December 29, 2011) all redevelopment agencies in the State of California were dissolved and ceased to operate as a legal entity as of February 1, 2012, In fiscal year 2011, the former redevelopment agency repaid the City certain advances amounting to $3.5 million. These repayments were set aside by the City in the Future Development Fund for economic development projects. There are also unpaid obligations resulting from prior year advances from the General Fund to the former redevelopment agency amounting to $18,427,954 which have not been repaid. The Department of Finance questioned whether these advances received from the City in prior years constitute valid enforceable obligations. However, Management believes, in consultation with legal counsel, that these obligations of the former redevelopment agency due to the City are valid enforceable obligations payable by the successor agency trust under the requirements of the Bill. The City's position on this obligation is not a position of settled law and there is considerable legal uncertainty regarding this issue. As mentioned in Note 6, the resolution of the enforceability of this obligation and the potential for this obligation to be reinstated following the due diligence process as allowed under Assembly Bill 1484 is expected to be completed by June 2013. As previously stated, all redevelopment agencies in the State of California were dissolved and ceased to operate as a legal entity as of February 1, 2012. Prior to that date, the final seven months of the activity of the redevelopment agency continued to be reported in the governmental funds of the City. After the date of dissolution, the assets and activities of the dissolved ' redevelopment agency are reported in a fiduciary funds (successor agency fund) in the financial statements of the City. 59 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 19 SUCCESSOR AGENCY TRUST FOR ASSETS OF FORMER REDEVELOPMENT AGENCY (CONTINUED) The transfer of the assets and liabilities of the former redevelopment agency as of February 1, 2012 (effectively the same date as January 31, 2012) from governmental funds of the City to fiduciary funds (successor agency fund) was reported in the governmental funds as an extraordinary gain in the governmental fund financial statements. The receipt of these assets and liabilities as of January 31, 2012 was reported in the agency trust fund as an extraordinary loss. Because of the different measurement focus of the governmental funds (current financial resources measurement focus) and the measurement focus of the trust funds (economic resources measurement focus), the extraordinary gain recognized in the governmental funds was not the same amount as the extraordinary loss that was recognized in the fiduciary fund financial statements. The difference between the extraordinary loss recognized in the fund financial statements and the extraordinary gain recognized in the fiduciary fund financial statements is reconciled as follows: Total extraordinary gain reported in governmental funds - increase to net assets of the Successor Agency Trust Fund $ 9,492,143 Loans receivable not expected to be collected in the current period are offset by unearned revenue in the funds. They have been recognized and are in net assets in the government -wide financial statements. (2,562,586) Interest on loans receivable not expected to be collected in the current period are offset by unearned revenue in the funds. They have been recognized and are in net assets in the government -wide financial statements. (516,169) Deferred charges represent costs associated with the issuance of long -term debt, which are deferred and amortized over the life of the debt. The costs are reported as expenditures of current financial resources in the governmental funds (157,583) Accrued bond interest reported in the government-wide financial statements - decrease to net assets of the Successor Agency Trust Fund 471,416 Long -term debt reported in the government -wide financial statements - decrease to net assets of the Successor Agency Trust Fund Tax allocation bonds $ 21,415,000 Notes payable 273,490 County deferral 18,136,703 39,825,193 Net decrease to net assets of the Successor Agency Trust Fund as a result of initial transfers (equal to amount of extraordinary gain reported in the government -wide finanical statements of the City) $ 46,552,414 Information about the Outstanding Bonds of the Successor Agency Trust Fund Changes in Long -term Liabilities Summary of changes in long -term liabilities during the year ended June 30, 2012 ($ in thousands): .E City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 19 SUCCESSOR AGENCY TRUST FOR ASSETS OF FORMER REDEVELOPMENT AGENCY (CONTINUED) Bonded indebtedness Notes payable County deferral Balance July 1, 2011 $ 21,4'15 273 18,410 $ 40,098 Bonded Indebtedness At June 30, 2012, bonded indebtedness consisted of ($ in thousands): Tax Allocation Bonds: Financing Authority Series A San Gabriel River Project Merged Project Financing Authority Series 2003 Total bonded indebtedness Date Final Interest Amount Issued Maturity Rate % Issued Jan -90 Aug -19 6.65-7.75 $ 14,205$ May -98 Aug -21 3.75-5.25 11,675 Jun -00 Sep -30 4.20-5.75 10,215 Outstanding 3,775 4,875 8,680 Dec -03 Aug -21 1.75 - 5.25 6,265 4,085 $ 42,560 $ 21,415 Sources of Debt Service Tax allocation bonds interest and principal redemptions are to be funded by incremental tax revenues derived from the redevelopment project areas. Bond Covenants and Other Requirements The Agency is in compliance with all the provisions of the bond covenants and the requirements on arbitrage rebate calculations. County Deferral The Agency and County entered into an agreement whereby the County will defer tax increment (County Deferral) generated within the project area to meet the Agency's debt service obligations. Only the County Deferrals for Sierra Vista accrue interest of 2.42 %. The County Deferrals are to be repaid whenever there is an excess of property tax revenues received. by the Agency in excess of its bonded debt payment requirements. The County Deferrals are recorded as revenue when received by the Agency. At June 30, 2012, the balance of the County Deferrals including interest was $18,136,703. Annual Debt Service Requirements ($ in thousands): Balance Due June 30, Within Increases Decreases 2012 One Year - - $ 21,415 $ 1,210 - (273) - - - 18,410 - (273) 39,825 $ 1,210 Bonded Indebtedness At June 30, 2012, bonded indebtedness consisted of ($ in thousands): Tax Allocation Bonds: Financing Authority Series A San Gabriel River Project Merged Project Financing Authority Series 2003 Total bonded indebtedness Date Final Interest Amount Issued Maturity Rate % Issued Jan -90 Aug -19 6.65-7.75 $ 14,205$ May -98 Aug -21 3.75-5.25 11,675 Jun -00 Sep -30 4.20-5.75 10,215 Outstanding 3,775 4,875 8,680 Dec -03 Aug -21 1.75 - 5.25 6,265 4,085 $ 42,560 $ 21,415 Sources of Debt Service Tax allocation bonds interest and principal redemptions are to be funded by incremental tax revenues derived from the redevelopment project areas. Bond Covenants and Other Requirements The Agency is in compliance with all the provisions of the bond covenants and the requirements on arbitrage rebate calculations. County Deferral The Agency and County entered into an agreement whereby the County will defer tax increment (County Deferral) generated within the project area to meet the Agency's debt service obligations. Only the County Deferrals for Sierra Vista accrue interest of 2.42 %. The County Deferrals are to be repaid whenever there is an excess of property tax revenues received. by the Agency in excess of its bonded debt payment requirements. The County Deferrals are recorded as revenue when received by the Agency. At June 30, 2012, the balance of the County Deferrals including interest was $18,136,703. Annual Debt Service Requirements ($ in thousands): 61 Bonded Indebtedness Total Debt Year Ending June 30, - Princilal_ *$ Interest Service 2013 $ 1,213 1,197 $ 2,407 2014 1,290 1,128 2,418 2015 1,370 1,053 2,423 2016 1,460 972 2,432 2017 1,555 885 2,440 2018 -2022 7,900 2,964 10,864 2023 -2027 4,925 1,225 6,150 2028 -2032 1,705 203 1,908 Total $ 21,415$ 9.627 $ 31,042 61 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2012 NOTE 20 CONTRACT COMMITMENT The City has a variety of agreements with private parties relating to the construction of the Baldwin Park Transit Center Parking Structure. The financing of such contracts is provided primarily from grants and various allocations that the City expects to receive from Prop C and Measure R. The City has committed to approximately $8.2 million of open constructions contracts as of June 30, 2012. Total Contract with Change Change Name Contract Orders Orders Transit Center Parking Structure Delterra PCL Construction Services Inc Watry Design Inc Total NOTE 21 SUBSEQUENT EVENTS Paid 1 Completed as of dune Balance to 30, 2012 Complete 688,536 $ - $ 688,536 $ 337,665 $ 350,871 8,631,300 714,133 9,345,433 1,438,715 7,906,717 595,900 113,041 708,941 708,941 - $ 9,915,736 $ 827,174 $ 10,742,910 $ 2,485,322 $ 8,257,588 The City has evaluated events subsequent to June 30, 2012 to assess the need for potential recognition or disclosure in the financial statements. Such events were evaluated through December 26, 2012, the date the financial statements were available to be issued. Based upon this evaluation, it was determined that no subsequent events occurred that require recognition or additional disclosure in the financial statements. NOTE 22 CALIFORNIA PUBLIC EMPLOYEES' PENSION REFORM ACT After spending close to a year exploring and debating reforms to public pension systems in California, lawmakers in Sacramento passed Assembly Bill 340 (AB 340) on August 31, 2012. AB 340 known as the California Public Employees' Pension Reform Act of 2013 (PEPRA) which amends various provisions of the Public Employees' Retirement Law (PERL) and County Employee's Retirement Law of 1937 (CERL), was signed into law by the Governor on September 12, 2012. PEPRA will take effect on January 1, 2013. Management asserts that PEPRA will not have a significant impact on the City's June 30, 2012 financial statements. 62 (This page intentionally left blank.) 63 REQUIRED SUPPLEMENTARY INFORMATION Net change in fund balances before extraordinary items (589,730) (638,211) (992,884) (354,6 Net change in fund balances (589,730) General Fund (992,884) (354,673) Beginning fund balances 17,077,153 17,077,153 17,077,153 Variance with $ 16,487,423 Budgeted Amounts 16,084,269 (354,673) Final Budget Positive Original Final Actual (Negative) Revenues Taxes $ 19,659,400 19,669,400 19,885,434 216,034 Licenses and permits 565,000 565,000 538,895 (26,105) Fines, forfeitures and penalties 1,381,000 1,381,000 1,119,318 (261,682) Use of money and property 250,000 250,000 218,006 (31,994) Intergovernmental 166,120 166,120 259,153 93,033 Charges for services 1,577,530 1,577,530 1,353,864 (223,666) Other 54,000 104,000 58,953 (45,047) Total revenues 23,663,050 23,713,050 23,433,623 (279,427) Expenditures Current: General government 2,222,440 2,222,440 1,999,045 223,395 Public safety 16,590,590 16,640,590 16,357,554 283,036 Public works 191,430 239,911 253,434 (13,523) Community development 933,780 933,780 984,665 (50,885) Recreation services 2,871,590 2,871,590 2,913,501 (41,911) Capital outlay: Public works - - - - Community development 115,000 115,000 40,015 74,985 Total expenditures 22,924,830 23,023,311 22,548,214 475,097 Excess (deficiency) of revenues over expenditures 738,220 689,739 885,409 195,670 Other financing sources (uses) Transfers in - - - - Transfers out (1,327,952 (1,$27,950) (1,878,293) (550,343) Net other financing sources (uses) (1,327,950) (1,327,950) (1,878,293) (550,343) Net change in fund balances before extraordinary items (589,730) (638,211) (992,884) (354,6 Net change in fund balances (589,730) (638,211) (992,884) (354,673) Beginning fund balances 17,077,153 17,077,153 17,077,153 Ending fund balances $ 16,487,423 16,438,942 16,084,269 (354,673) 64 City of Baldwin Park Schedule of Revenues, Expenditures, and Changes in Fund Balances -- Budget and Actual Major Governmental Funds Year ended June 30, 2012 115,870 115,870 935,425 Special Revenue 38,330 Housing and Communit y Development Grant Future Development 51,000 54,506 51,002 3,504 Variance with Variance with Budgeted Amounts 2,20S,598 Final Budget Budgeted Amounts Final Budget 57,216 5,842 1,067,500 Positive Positive Original Final Actual (Negative) Original Final Actual (Negative) - - 7,911 7,911 20,162 20,162 4,548,580 4,787,569 1,501,260 (3,286,309) - - - - - 215,408 215,408 4,548,580 4,787,569 1,724,579 (3,062,990) 20,162 20,162 115,870 115,870 935,425 (819,555) 38,330 43,016 36,956 6,060 51,000 54,506 51,002 3,504 2,687,010 2,830,185 624,487 2,20S,598 87,490 63,058 57,216 5,842 1,067,500 1,179, 554 112,696 1,066,858 4,047,200 4,286,189 1,817,782 2,468,407 - - 501,360 501,380 (93,203) (594,583) 20,162 20,162 - - 369,000 369,000 (501,380) _ (501_,380)_ (501,380)_ - - (501,380) (501,380) (132,380) 369,000 - - - (225,583)_ (225,583) 20,162 20,162 (225,583) (225,583) 20,162 20,162 340,528 340,528 340,528 10,449,263 10,449,263 10,449,263 - 340,528 340,528 114,945 (225,583) - 10,449,263 10,469,425 20,162 65 City of Baldwin Park Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual {Continued} Major Governmental Funds Year ended June 30, 2012 Expenditures Special Revenue Current: Housing Authority General government Grants 129,220 108,934 20,286 - 1,100 18,203 (17,103) Variance with - - - - Variance with 559,711 Budgeted Amounts- _ Publicworks Final Budget Budgeted Amounts Final Budget 10,098 5,652 Community development 5,143,940 Positive 316,080 263,003 271,210 Positive Recreation services Ordinal _ Final Actual (Negative) Original Final Actual (Negative) Revenues Community development 5,950 4,950 4,950 7,526,000 7,130,217 Taxes $ - - 5,279,130 5,279,130 5,056,153 222,977 400,000 400,000 293,287 (106,713) Use of money and property 9,000 9,000 5.809 (3,191) over expenditures 180,924 180,924 Intergovernmental 5,167,750 5,167,750 3.437,442 (1,730,308) 7,813,080 7,416,718 2,776,052 (4,640,666) Charges for services - - - 93,090 93,090 230,118 137,028 Other 79,000 79,000 70,073 L927) 44,000 44,000 18,203 (25,797) Total revenues 5,255,750 5,255,750 3,513,324 (1,742,426) 8,350,170 7,953,808 3,498,584 (4,455,224) Expenditures Current: General government 129,220 129,220 108,934 20,286 - 1,100 18,203 (17,103) Public safety - - - - 508,090 533,588 559,711 (26,123) Publicworks - - - - - 15,750 10,098 5,652 Community development 5,143,940 5,144,940 4,947,023 197,917 316,080 263,003 271,210 (8,207) Recreation services 20 20 196 (176) - - 7,126 (7,126) Capital outlay: Community development 5,950 4,950 4,950 7,526,000 7,130,217 2,858,549 4,271,668 Total expenditures 5,279,130 5,279,130 5,056,153 222,977 8,350,170 7,943,658 3,724,897 4,218,761 Excess (deficiency) of revenues over expenditures (23,380) (23,380) (1,542,829) (1,519,449) - 10,150 (226,313) (236,463) Other financing sources (uses) Transfers in 269,730 269,730 Transfers out (13,140) (13,140) (41,654) (28,514) (11,250) 11,250 Net other financing sources (uses) (13,140) (13,140) (41,854) (28,514) (11,250) 269,730 280,980 Net change in fund balances before extraordinary items (36,520) (36,520) (1,584,483) (1,547,963) (1,100) 43.417 44,517 Net change in fund balances (36,520) (36,520) (1,584,463) (1,547,963) (1,100) 43,417 - Beginning fund balances 2,987,505 2,987,505 2,987,505 336,962 336,962 336,962 Ending fund balances $ 2,950,985 2,950,985 1,403,022 (1,547,963) 3351862 380,379 rr City of Baldwin Park Schedule of Funding Progress Year ended June 30, 2012 Defined Benefit Pension Plan (California Public Employees' Retirement System) (in $ thousands) Safety 6/30/2007 $ 7,986,055 6,826,599 1,159,456 6/30/2008 8,700,468 7,464,928 1,235,540 6/30/2009 9,721,675 8,027,159 1,694,517 6/30/2010 10,165,475 8,470,235 1,695,240 6/30/2011 10,951,745 9,135,654 1,816,091 85.5 % 831,608 139.42% 85.8% 914,841 135A6% 82.6% 973,814 174.01% 83.3% 955,981 177.33 % 83.4% 949,833 191.20% (The schedule of the funding progress is for the entire risk pool) (In $ thousands) Miscellaneous UAAL as a % of Valuation Actuarial Actuarial Unfunded Funded Covered Covered Date Liabilities Assets Liabilities Ratio P� ayroll _Payroll (A) (B) (B -A) (Al6) (C) [(B -A)1C] 6/30/2007 $ 7,986,055 6,826,599 1,159,456 6/30/2008 8,700,468 7,464,928 1,235,540 6/30/2009 9,721,675 8,027,159 1,694,517 6/30/2010 10,165,475 8,470,235 1,695,240 6/30/2011 10,951,745 9,135,654 1,816,091 85.5 % 831,608 139.42% 85.8% 914,841 135A6% 82.6% 973,814 174.01% 83.3% 955,981 177.33 % 83.4% 949,833 191.20% (The schedule of the funding progress is for the entire risk pool) (In $ thousands) Miscellaneous 67 UAAL as a % of Valuation Actuarial Actuarial Unfunded Funded Covered Covered Date Liabilities Assets Liabilities Ratio Payroll Payroll (A) (B) (B -A) (A16) (C) [(B -A)IC} 613012007$ 41,722 46,483 -4,761 111.4% 5,576 - 85.38% 6/30/2008 44,632 42,337 2,295 94.9% 5,929 38.71% 6/30/2009 48,823 43,584 5,239 89.3% 5,624 93.15% 6/30/2010 53,040 45,458 7,582 85.7% 6,448 117.59% 6/30/2011 56,208 47,497 8,711 84.6% 6,977 124.85% (The schedule of the funding progress is for the entire risk pool) Postemployment Benefit Plan Unfunded Actuarial Unfunded Accrued Entry Age Accrued Liability Actuarial Liability Actuarial Actuarial Actuarial (Excess Assets) as Percentage of Valuation Accrued Asset [(A) -(B)] Funded Ratio Covered Covered Payroll Date Liability (ML) Value (UAAL) _1(B)1(A)} Payroll QUA)- (B)]1(E)} (A) (B) ( C) (D) (E) (F) January 1, 2009 $ 22,320,143 $ - $ 22,320,143 0.00% $ 10,932,861 204% January 1, 2011 23,548,132 23,548,132 0.00% 10,926,010 216% 67 City of Baldwin Park Notes to Required Supplementary Information . June 30, 2012 Basis of Presentation Budgets for the General Fund and certain Special Revenue Funds are adopted on a basis consistent with generally accepted accounting principles ( "GAAP "). Accordingly, actual revenues and expenditures are comparable to budgeted amounts. Budgetary Control and Accounting The City budget is prepared under the direction of the Chief Executive Officer. Revenues are budgeted by source. Expenditures are budgeted by function, with sub classifications by department, cost center, object of expenditure, and project. A cost center represents a particular area of operations within a department; for example, within the Police Department there are cost centers for the Chief of Police, Patrol, Investigations, Administration, Communications, and Records. Total budgeted expenditures of each Governmental Fund may not legally exceed such fund's appropriations. The City Council approves total budgeted appropriations and any amendments to total appropriations made during the year. This "appropriated budget" covers substantially all City expenditures, with the exception of Assessment District and Low /Moderate Income Housing Special Revenue Funds and Debt Service and Capital Projects funds, which have legally authorized "nonappropriated budgets ". Department heads are authorized to transfer budgeted amounts up to $10,000 between cost centers and any amount which does not alter total budgeted appropriations to a cost center, the Chief Executive Officer is authorized to transfer amounts in excess of $10,000. City Council approval is required for any overall increase in total appropriations to a fund. The legal level of budgetary control is the fund level. All appropriations lapse at year -end and are appropriated and budgeted again, if necessary. Supplemental appropriations during the year ended June 30, 2012 were not significant. Formal budgetary integration is employed as a materials and services, such as purchase orders encumbrances to assist in controlling expenditures City's budget for the next fiscal year. management control device. Commitments for and contracts, are recorded during the year as Such encumbrances are reappropriated into the Under Article XIII B of the California Constitution (the Gann Spending Limitation Initiative), the City is restricted as to the amount of annual appropriations from the proceeds of taxes. If proceeds of taxes exceed allowed appropriations, the excess must either be refunded to the State Controller or returned to the taxpayers through revised rates, revised fee schedules or other arrangements. For the fiscal year ended June 30, 2012, proceeds of taxes did not exceed allowed appropriations. .: City of Baldwin Park Notes to Required Supplementary Information June 30, 2012 Expenditures in Excess of Appropriations Expenditures for the year ended June 30, 2012 exceeded the appropriation by the following amounts in the following funds: Nonmajor Special Revenue Fund Federal Asset Forfeiture Bicycle and Pedestrian Safety Street Light and Landscape Summer Food Program Prop A Parks Storm Drain NPDS .• 252,657 35,202 136,022 55,942 8,790 55,041 (This page intentionally left blank.) SUPPLEMENTARY INFORMATION City of Baldwin Park Description of Nonmajor Governmental Funds SPECIAL REVENUE FUNDS The Special Revenue Funds account for the proceeds of specific sources that are legally restricted for expenditures related to specific purposes. Funds included are: Business Improvement Fees To account for the Parking and Business Improvement Area Law (AB -1693) revenue. The revenue is collected through a Citywide Business Improvement District and used by the Chamber of Commerce, under agreement with the City, to promote local business activities. Air Quality Improvement To account for monies received from the South Coast Air Quality Management District. These monies are to be used for programs that reduce air pollution from motor vehicles. Federal Asset Forfeiture Fund To account for monies received from Federal agencies in Asset Forfeiture cases. These monies are restricted solely for law enforcement purposes. Park Maintenance District To account for revenues received from a City-wide Park Maintenance assessment district. The District is responsible for landscaping, tree trimming, irrigation and maintenance of parks within the City. State Gasoline Tax Fund To account for the City's share of tax revenues collected by the State on the sale of fuel for motor vehicles. The use of these funds is restricted to the construction, improvement, or maintenance of public streets. Bicycle and Pedestrian Safety To account for revenues received from the State under the Transportation Development Act. Their use is restricted to the construction of bicycle and pedestrian facilities. Prop A Fund To account for the City's share of an additional one -half percent sales tax that was approved by the electorate in November 1980 and is collected by the County of Los Angeles to finance certain transportation projects. Prop C Fund To account for the City's share of a sales tax increase approved by Los Angeles County voters in 1990 to fund transportation projects. Economic Development Act To account for the activity of several revolving business loan Revolving Loan Fund programs established with grant revenues made available through the Federal Economic Development Act. Street Light and Landscape To account for revenues received from a citywide Landscape Fund Maintenance District. The District is responsible for the maintenance of streetlights and the landscaping of median islands, parkways, street trees, and city parks. 70 City of Baldwin Park Description of Nonmajor Governmental Funds SPECIAL REVENUE FUNDS {CONTINUED} Residential Development Tax To account for fees received from developers constructing new residential units. These monies are used to help defray the cost of providing public services for the new residents. Integrated Waste Management To account for revenues received from AB939 fees. These Fund monies are used for waste management projects. Summer Food Program Fund To account for revenues received from the USDA, which are used to provide meals to youths. Federal Surface Transportation To account for monies received from the Federal government to Program Fund improve designated public right -of -ways. Prop A Parks Fund To account for monies received from the County to construct and improve parks. Assessment District Fund To account for the revenues collected through assessments of property owners within Assessment District 93 -1. Assessment District 93 -1 was formed to construct certain public improvements. Supplemental Law Enforcement To account for monies received from the State allocated by Service Fund AB3229 of 1996 for the Citizen Option for Public Safety (COPS) Program. State Asset Forfeiture Fund To account for monies received from State agencies in Asset Forfeiture cases. These monies are restricted solely for law enforcement purposes. Local ,Law Enforcement Block To account for monies received from the Federal government to Grant Fund be used for basic law enforcement purposes. Economic Development To account for monies received from the Economic Development Administration Grant Administration to improve designated public right -of -ways. Traffic Congestion Relief This fund was created to monitor the use of funds provided by the AS 2928 State of California for street and highway pavement maintenance, rehabilitation and reconstruction of necessary associated facilities such as drainage and traffic control devices. Energy Conservation This fund is used to account for the expenditures of the new energy efficient program that provides for non - energy related capital improvements. This fund is substantially funded out of current state and local grants, energy and operational savings. Parkland (Quimby) May only be solely utilized for the acquisition of new and rehabilitation of existing community park and recreational facilities. Storm Drain NPDS These are developer fees to be used for storm drain protection, master planning updates and system upgrade. CaIHOME Grant This fund is used to account for revenues and expenditures for grants restricted for residential rehabilitation program. 71 City of Baldwin Park Description of Nonmajor Governmental Funds SPECIAL REVENUE FUNDS (CONTINUED) General Plan/Technology May be utilized toward activities that support and implement the goals and policies contained within the General Plan (i.e. Housing Element updates and Zoning Code changes). The technology portion of this fee shall only be utilized toward the purchase and on -going maintenance of an electronic permitting system for primary use by Building, Planning, Code Enforcement and Public Works. Measure R These are similar to local return type funds to be used for traffic relief and transportation upgrades citywide over the next 30 years. These funds may be for projects such as pothole repairs, major street resurfacing, left -turn signals, bikeways, pedestrian improvements, streetscapes, traffic signal synchronization, local transit services and programs. DEBT SERVICE FUND Debt Service Fund is used to account for the accumulation of resources for, and the payment of debt. City This fund is used to account for the receipts and debt service payments on the City's assessment districts. Pension Obligation This fund is used to account for the receipts and debt service payments on the pension obligation bond. Baldwin Park Financing This fund accounts for the receipt of revenues and payment of debt Authority Debt Service incurred for the City's projects. Fund Redevelopment Agency Accounts for the receipt of resources and payment of debt incurred Debt Service Funds to develop the redevelopment project areas during the period July 1, 2011 through January 31, 2012, CAPITAL PROJECTS FUND Capital project fund is used to account for financial resources to be used for the acquisition or construction of major capital facilities. Building Reserve This fund is used to account for the receipt of resources for the 2004 Community Center Lease Revenue Bonds. Redevelopment Agency This fund is used to account for financial resources to be used for Capital Project Funds the acquisition or construction of major capital facilities in the redevelopment project areas during the period July 1, 2011 through January 31, 2012. 72 City of Baldwin Park Combining Balance Sheet Nonmajor Governmental Funds June 30, 2012 Special Capital Revenue Debt Service Projects Funds Funds Funds Totals Assets Pooled cash and investments $ 16,338,672 32,856 13,832 $ 16,385,360 Cash with fiscal agent - 1,688,255 - 1,688,255 Intergovernmental receivables 610,092 - 610,092 Loans receivable 179,428 - 179,428 Other receivables, net 13,293 44 13,337 Prepaids 3,000 - - 3,000 Total assets $ 17,144,485 1,721,155 13,832 $ 18,879,472 Liabilities and fund balances Liabilities Accounts payable $ 681,961 - 55 $ 682,016 Deposits and others 401,966 - - 401,966 Due to other funds 66,604 213,497 280,101 Deferred revenue 179,428 - - 179,428 Total liabilities 1,329,959 213,497 55 1,543,511 Fund balances Monspendable Loans receivable 179,428 - - 179,428 Prepaid items 3,000 - 3,000 Restricted Special revenue funds 14,126,520 - 14,126,520 Debt service funds - 1,507,658 1,507,658 Capital projects funds - - 13,777 13,777 Committed 1,649,752 - 1,649,752 Unrestricted Unassigned (144,174) - - (144,174) Total fund balances 15,814,526 1,507,658 13,777 17,335,961 Total liabilities and fund balances $ 17,144,485 1,721,155 13,832 $ 18,879,472 73 City of Baldwin Park Combining Statement of Revenues, Expenditures and Changes in Fund Balances Nonmajor Governmental Funds Year ended June 30, 2012 74 Special Capital Revenue Debt Service Projects Funds Funds Funds Totals Revenues Taxes $ 2,433,854 3 ,397,667 $ 5,831,521 Licenses and permits 32,087 - 32,087 Fines, forfeitures and penalties 1,012,911 - - 1,012,911 Use of money and property 50,564 63,893 51053 119,510 Intergovernmental 7,391,677 - - 7,391,677 Charges for services 318,459 646 - 319,105 Other 74,803 1,543,013 9,884 1,627,700 Total revenues 11,314,355 5,005,219 14,937 16,334,511 Expenditures Current: General government 250,431 158,814 409,245 Public safety 1,101,234 - - 1,101,234 Public works 5,491,370 - - 5,491,370 Community development 158,365 2,059,096 174,826 2,392,287 Recreation services 861,033 - - 861,033 Capital outlay 1,367,497 1,367,497 Debt service: Principal retirement - 3,003,000 3,003,000 Interest and fiscal charges - 2,047,772 83,309 2,131,081 Total expenditures 9,229,930 7,109,868 416,949 16,756,747 Excess (deficiency) of revenues over expenditures 2,084,425 (2,104,649) (402,012) (422,236) Other financing sources (uses) Transfers in 154,269 2,116,014 680,872 2,951,155 Transfers out (671,536) (577,982) (677,280) (1,926,798) T1,024,357 Net other financing sources (uses) (517,267) 1,538,032 3,592 Net change In fund balances before extraordinary item 1,567,158 (566,617) (398,420) 602,121 Extraordinary item (8,343,589) (854,946) 18,690,678 9,492,143 Net change In fund balances (6,776,431) (1,421,563) 18,292,258 10,094,264 Beginning fund balances 22,590,957 2,929,221 (18,278,481) 7,241,697 Ending fund balances $ 15,814,526 1,507,658 13,777 $ 17,335,961 74 (This page intentionally left blank.) 75 Assets Pooled cash and investments Intergovernmental receivables Loans receivable Other receivables, net Prepaids Liabilities and fund balances Liabilities Accounts payable Deposits and others Due to other funds Deferred revenue Fund balances Nonspendable Loans receivable Prepaid items Restricted Special revenue funds Committed Unrestricted Business Air Federal Park Improvement Quality Asset Maintenance Fees Improvement Forfeiture District $ 187,804 541,613 1,661,925 22,048 2,626 23,430 12,264 31,581 127 365 1,367 3,000 - - - Total assets $ 193,557 565,408 1,675,556 53,629 $ - 407 4,961 55,628 Total liabilities - 407 4,961 55,628 3,000 - - 190,557 565,001 1,670,595 Unassigned - - - (1,999) Total fund balances 193,557 565,001 1,670,595 (1,999) Total liabilities and fund balances $ 193,557 565,408 1,675,556 53,629 rc. City of Baldwin Park Combining Balance Sheet Nonmajor Special Revenue Funds June 30, 2012 - - - - 44,685 3,504,217 - 459,949 2,820,250 - - - - - 1,649,753 575,343 - (14,833 ) - - - 3,504,217 (14,833) 459,949 2,820,250 1,694,438 575,343 3,531,728 20,369 612,010 2,919,578 1,740,253 671,849 77 Economic State Bicycle and Development Street Light Gasoline Pedestrian Prop A Prop C Act Revolving and Tax Safely Fund Fund Loan Landscape 3,340,504 369 611,492 2,917,542 1,694,393 577,749 189,379 20,000 74 - - 93,577 - - - - 44,685 - 1,845 - 444 2,036 1,175 523 3,531,728 2,919,578 20,369 612,010 1,740,253 671,849 27,511 35,202 152,061 99,328 884 96,506 - - - - 246 - - - - - 44,685 - 27,511 35,202 152,061 99,328 45,815 96,506 - - - - 44,685 3,504,217 - 459,949 2,820,250 - - - - - 1,649,753 575,343 - (14,833 ) - - - 3,504,217 (14,833) 459,949 2,820,250 1,694,438 575,343 3,531,728 20,369 612,010 2,919,578 1,740,253 671,849 77 Residential Integrated Summer Development Waste Food Tax Management Program Assets Pooled cash and investments $ 4 637,353 - Intergovernmental receivables - 90,110 79,475 Loans receivable - - - Other receivables, net - 456 Prepaids - - - Total assets $ 4 727,919 79,475 Liabilities and fund balances Liabilities Accounts payable Deposits and others Due to other funds Deferred revenue Total liabilities Fund balances Nonspendable Loans receivable Prepaid items Restricted Special revenue funds Committed Unrestricted Unassigned Total fund balances $ - 50,610 78,346 401,720 - 452,330 78,346 4 275,589 1,129 4 275,589 1,129 Total liabilities and fund balances $ 4 727,919 79,475 78 City of Baldwin Park Combining Balance Sheet (Continued) Nonmajor Special Revenue Funds June 30, 2012 Federal Surface State Local Law Transportation Prop A Assessment Asset Enforcement Program Parks District Forfeiture Block Grant 675,558 - 348,548 168,192 14,483 - 67,310 0 - - 468 - 241 1,450 10 676,026 67,310 348,789 169,642 14,493 706 - 2,013 66,604 - - - 67,310 - 2,013 - 676,026 - 348,789 167,629 14,493 - 348,789 167,629 14,493 676,026 676,026 67,310 348,789 169,642 14,493 79 Economic Development Traffic Administration Congestion Grant Relief Park Land and Public Storm Drain Art Fees NPDS Assets Pooled cash and investments $ 512 175,991 846,916 43,778 Intergovernmental receivables - - - - Loans receivable - - - - Other receivables, net - 853 686 1 Prepaids - - - - Total assets $ 512 176,844 847,602 43,779 Liabilities and fund balances Liabilities Accounts payable Deposits and others Due to other funds Deferred revenue Total liabilities Fund balances Nonspendable Loans receivable Prepaid items Restricted Special revenue funds Committed Unrestricted U d $ - 13,562 - 15,607 - 13,562 - 15,607 512 163,282 847,602 28,172 nassigne - - - - Total fund balances 512 163,282 847,602 28,172 Total liabilities and fund balances $ 512 176,844 847,602 43,779 - City of Baldwin Park Combining Balance Sheet (Continued) Nonmajor Special Revenue Funds June 30, 2012 Low/ Moderate CalHome General Plan Income Grant Fees Measure R Housing Totals 7,396 417,498 1,447,004 - $ 16,338,672 - 266 - - 610,092 134,743 - - - 179,428 5 288 953 - 13,293 - - - - 3,000 142,144 418,052 1,447,957 - 17,144,485 - 11,133 37,495 - 681,960 - - - - 401,966 - - - - 66,604 134,743 - - - 179,428 134,743 11,133 37,495 - 1,329,958 134,743 - - - 179,428 - - - - 3,000 406,919 1,410,462 - 14,126,520 - - - 1,649,753 (127,342) - - - (144,174) 7,401 406,919 1,410,462 - 15,814,527 142,144 418,052 1,447,957. - $ 17,144,485 81 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other 'total revenues Expenditures Current: General government Public safety Public vworks Community development Recreation services Capital outlay Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Transfers in Transfers out Net other financing sources (uses) Change in fund balances Extraordinary item RDA dissolution transactions Net change in fund balances Beginning fund balances Ending fund balances Business Air Federal Park Improvement Quality Asset Maintenance Fees Improvement Forfeiture District $ 89,204 - - 645,113 - - 1,012,428 - 418 1,230 4,879 - - 94,916 - - - - 72,505 - 89,622 96,146 1,089,812 645,113 15,000 - - - - 1,093,376 - - - - 308,093 - 10,937 - - 49,740 - - 400,513 141,281 11,964 64,740 90,937 1,234,657 720,570 24,882 85,209 (144,845) (75,457) - - = 73,458 - - - 73,458 24,882 85,209 (144,845) (1,999) 24,882 85,209 (144,845) (1,999) 168,675 479,792 1,815,440 - $ 193,557 565,001 1,670,595 1( 999) 82 City of Baldwin Park Combining Statement of Revenues, Expenditures and Changes in Fund Balances Nonmajor Special Revenue Funds Year ended June 30, 2012 1,310,067 1( 5,202) 346,234 250,583 (13,607) (153,920) 2,479 - - (518,080) - - - - - (518,080) - - 2,479 - - 791,987 (15,202) 346,234 253,062 (13,607) (153,920) 791,987 2,712,230 (15,202) 369 346,234 113,715 253,062 2,567,188 Economic (153,920) 729,263 State Bicycle and 459,949 2,820,250 Development Street Light Gasoline Pedestrian Prop A Prop C Act Revolving and Tax Safety Fund Fund Loan Landscape - - - - 1,699,537 - - 32,087 - - - - - - - 483 - 6,100 - 1,248 6,931 2,818 1,245 2,267,453 20,000 1,466,612 988,117 - - - - - - 1,126 - 2,273,553 20,000 1,499,947 995,048 4,427 1,700,782 10,002 - 51,885 50,941 - 53,330 941,478 35,202 994,245 580,380 - 1,741,715 - - - - 18,034 - 6,418 - 107,583 16,454 - 43,243 5,588 - - 96,690 - 16,414 963,486 35,202 1,153,713 744,465 18,034 1,854,702 1,310,067 1( 5,202) 346,234 250,583 (13,607) (153,920) 2,479 - - (518,080) - - - - - (518,080) - - 2,479 - - 791,987 (15,202) 346,234 253,062 (13,607) (153,920) 791,987 2,712,230 (15,202) 369 346,234 113,715 253,062 2,567,188 (13,607) 1,708,045 (153,920) 729,263 3,504,217 1{ 4.833) 459,949 2,820,250 1,694,438 575,343 83 84 Residential Integrated Summer Development Waste Food Tax Management Program Revenues Taxes $ - - - Licenses and permits - - - Fines, forfeitures and penalties - - Use of money and property - 1,401 - Intergovernmental - 322,516 209,504 Charges for services - 11,675 - Other - - - Total revenues - 335,592 209,504 Expenditures Current: General government - 8,097 - Public safety - - Public works - 298,331 - Community development - - - Recreation services - - 235,942 Capital outlay - - - Total expenditures - 306,428 235,942 Excess (deficiency) of revenues over expenditures - 29,164 26,438 Other financing sources (uses) Transfers in - - 27,567 Transfers out - - - Net other financing sources (uses) - - 27,567 Change in fund balances - 29,164 1,129 Extraordinary item RDA dissolution transactions - - - Net change in fund balances - 29,164 1,129 Beginning fund balances 4 246,425 - Ending fund balances $ 4 275,589 1,129 84 City of Baldwin Park Combining Statement of Revenues, Expenditures and Changes in Fund Balances (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2012 Federal Surface State Local Law Transportation Prop A Assessment Asset Enforcement Program Parks District Forfeiture Block Grant 1,562 - 838 418 35 - 67,310 10,461 1,397 - 1,562 67,310 11,299 1,815 35 - - 7,858 - 67,310 - - - 67,310 - 7,858 - 1,562 - 11,299 (6,043) 35 1,562 - 117299 (6,043) 35 85 1,562 674,463 - 11,299 - 337,490 (6,043) 173,672 35 14,458 676,025 - 348,789 167,629 14,493 85 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures Current: General government Public safety Public works Community development Recreation services Capital outlay Economic Development Traffic Park Land Administration Congestion and Public Storm Drain Grant Relief Art Fees NPDS 1,975 2,182 44 1,206,345 - - 1,120 149,329 76,091 Total revenues - 1,209,440 151,511 76,135 Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Transfers in Transfers out Net other financing sources (uses) Change in fund balances Extraordinary item RDA dissolution transactions Net change in fund balances Beginning fund balances Ending fund balances 126,901 1,095,560 - - 1,095,560 - 126,901 113,880 151,511 (50,766) - 50,765 (153,456) - - (153,456) 50,765 -� 113,880 (1,945) (1) - 113,880 (1,945) (1) 512 49,402 849,547 28,173 $ 512 163,282 847,602 28,172 M City of Baldwin Park Combining Statement of Revenues, Expenditures and Changes in Fund Balances (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2012 Call-lome General Plan Grant Fees Lowl Moderate Income Measure R Housing - - - - $ 2,433,854 - - - - 32,087 - - - - 1,012,911 18 963 3,080 13,179 50,564 - - 737,046 - 7,391,677 - 80,244 - - 318,459 915 - - 257 74,803 933 81,207 740,126 13,436 11,314,355 - - 33,929 27,247 250,431 - - - - 1,901,234 - - 397,715 - 5,491,370 - 38,888 - 90,506 958,365 - - 1,140 - 861,033 - - - - 1,367,497 - 38,888 432,784 117,753 9,229,930 933 42,319 307,342 (104,317) 2,084,425 - - - - 954,269 - - - - (671,536) - - - - (517,267) 933 42,319 307,342 (104,317) 1,567,158 - - - (8,343,589) (8,343,589) 933 42,319 307,342 (8,447,906) (6,776,431) 6,468 364,600 1,103,120 8,447,906 22,590,957 7,401 406,919 1,410,462 - $ 15,814,526 87 Assets Pooled cash and investments Cash with fiscal agent Other receivables, net Liabilities and fund balances Liabilities Due to other funds Fund balances Restricted Debt service funds City of Baldwin Park Combining Balance Sheet Nonmajor Debt Service Funds June 30, 2012 Baldwin Park Pension Financing Redevelopment Obligation City T Authority ^ Agency Totals $ 584 32,272 - 236 - 1,688,019 23 21 Total assets $ 820 32,295 1,688,040 $ 213,497 Total liabilities 213,497 Total fund balances Total liabilities and fund balances $ 32,856 1,688,255 44 �$ 1,721,155 _$ 213,497 213,497 820 32,295 1,474,543 1,507,658 820 32,295 1,474,543 1,507,658 $ 820 32,295 1,688,040 $ 1,721,155 :: City of Baldwin Park Combining Statement of Revenues, Expenditures and Changes in Fund Balances Nonmajor Debt Service Funds Year ended June 30, 2012 Excess (deficiency) of revenues over expenditures 126 (529,485) (1,042,468) (532,822) (2,104,649) Other financing sources (uses) Baldwin Park Transfers in Pension 601,380 Financing Redevelopment 2,116,014 Transfers out Obligation City Authority _ _ Agency Totals Net other financing sources (uses) - Revenues 1,040,244 (3,592) 1,538,032 Change in fund balances 126 Taxes $ (2,224) (536,414) (566,617) 3,397,667 $ 3,397,667 Use of money and property 126 89 38,918 24,760 63,893 Charges for services - 646 (854,946) - 646 Other 1,541,846 (1,391,360) (1,421,563) 1,167 11,543,013 Total revenues 1,541,972 735 38,918 3,423,594 5,005,219 32,295 1,474,543 Expenditures Current: Comrnwnity development - - - 2,059,096 2,059,096 Debt Service: Principal retirement 1,025,000 304,000 539,000 1,135,000 3,003,000 Interest and fiscal charges 516,846 226,220 542,386 762,320 2,047,772 Total expenditures 1,541,846 530,220 1,081,386 3,956,416 7,109,868 Excess (deficiency) of revenues over expenditures 126 (529,485) (1,042,468) (532,822) (2,104,649) Other financing sources (uses) Transfers in 601,380 1,079,086 535,548 2,116,014 Transfers out - (38,842) (539,140) (577,982) Net other financing sources (uses) - 501,380 1,040,244 (3,592) 1,538,032 Change in fund balances 126 (28,105) (2,224) (536,414) (566,617) Extraordinary Item RDA dissolution transactions (854,946) (854,946) Net change in fund balances 126 (28,105) (2,224) (1,391,360) (1,421,563) Beginning fund balances 694 60,400 1,476,767 1,391,360 2,929,221 Ending fund balances $ 820 32,295 1,474,543 - $ 1,507,658 ,- • Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures Current: General government Public safety Public works Community development Recreation services Capital outlay Debt service Business Improvement Fees 45,500 15,000 Variance with 62,000 62,000 Final Budget- Budgeted Amounts Positive Original Final Actual (Negative) $ 69,900 69,900 89,204 19,304 900 900 418 (482) Total revenues 70,800 70,800 89,622 18,822 Total expenditures 45,500 45,500 15,000 30,500 62,000 62,000 49,740 12,260 107,500 107,500 64,740 42,760 Excess (deficiency) of revenues over expenditures (36,700) (36,700) 24,882 61,582 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances (36,700) (36,700) 24,882 61,582 168,675 168,675 168,675 - $ 131,975 131,975 193,557 61,582 1, City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Nonmajor Special Revenue Funds Year ended June 30, 2012 Air Quality Irnwovement 98,600 98,600 96,146 (2,454) 3,000 3,000 - 3,000 21,900 21,900 10,937 10,963 24,900 24,900 10,937 13,963 73,700 73,700 85,209 11,509 73,700 73,700 85,209 11,509 479,792 479,792 479,792 - 553,492 553,492 565,001 11,509 91 Variance with Final Budget- Budgeted Amounts Positive Original Final Actual (Negative) 1 ,700 1 ,700 1,230 (470) 96,900 96,900 94,916 (1,984) 98,600 98,600 96,146 (2,454) 3,000 3,000 - 3,000 21,900 21,900 10,937 10,963 24,900 24,900 10,937 13,963 73,700 73,700 85,209 11,509 73,700 73,700 85,209 11,509 479,792 479,792 479,792 - 553,492 553,492 565,001 11,509 91 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 92 (597,000) (597,000) (144,845) 452,155 1,815,440 1,815,440 1,815,440 - $ 1,218,440 1,218,440 1,670,595 452,155 Federal Asset Forfeiture Variance Wth Final Budget - Budgeted Amounts Positive Revenues - Original Final Actual (Negative) Taxes Licenses and permits - - - Fines, forfeitures and penalties 100,000 300,000 1,012,428 712,428 Use of money and property 10,000 10,000 4,879 (5,121) Intergovernmental - 75,000 - (75,000) Charges for services - - - - Other - - 72,505 72,505 Total revenues 110,000 385,000 1,089,812 704,812 Expenditures Current: General government - - Public safety 607,000 882,000 1,093,376 (211,376) Public vworks - - - - Community development - - - - Recreation services - - - Capital outlay 100,000 100,000 141,281 (41,281) Debt service - - - - Total expenditures 707,000 982,000 1,234,657 (252,657) Excess (deficiency) of revenues over expenditures (597,000) (597,000) (144,845) 452,155 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 92 (597,000) (597,000) (144,845) 452,155 1,815,440 1,815,440 1,815,440 - $ 1,218,440 1,218,440 1,670,595 452,155 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2012 Park Maintenance District - - State Gasoline Tax 12,590 7,590 Variance with (2,412) 291,260 291,260 Variance with (16,833) Final Budget- 1,975,700 941,478 1,034,222 Final Budget - Budgeted Amounts Positive Budgeted Amounts 2,690 Positive Original Final Actual (Negative) Original Final Actual (Negative) 630,000 630,000 645,113 15,113 - - - - - - - - 6,600 6,600 6,104 (496) - - - - 1,268,220 2,468,220 2,267,454 (200,766) 630,000 630,000 645,113 15,113 1,274,820 2,474,820 2,273,558 (201,262) - - - - 12,590 7,590 10,002 (2,412) 291,260 291,260 308,093 (16,833) 775,700 1,975,700 941,478 1,034,222 546,500 546,500 400,513 145,987 2,690 7,690 6,418 1,272 9,500 9,500 11,964 (2,464) - - 5,588 (5,588) 847,260 847,260 720,570 126,690 790,980 1,990,980 963,486 1,027,494 217,260 (217,260) (75,457) 141,803 483,840 483,840 1,310,072 826,232 217,260 217,260 73,458 (143,802) - - - - - - - - (403,800) (40_3,800 5_� 98,080) (114,280) 217,260 217,260 73,458 (143,802) (403,800) (403,800) (518,080) 1� 14,28 - - (1,999) (1,999) 80,040 80,040 791,992 711,952 - - 2,712,230 2,712,230 2,712,230 - (1,999) X1,999 2,792,270 2,792,270 3,504,222 711,952 93 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures Current: General government Public safety Public works Community development Recreation services Capital outlay Debt service Bicycle and Pedestrian Safety Variance with Final Budget - Budgeted Amounts Positive Original ^ Final Actual (Negative) 20,000 20,000 Total revenues - - 20,000 20,000 Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 94 - 35,202 (35,202) 35,202 (35,202) (15,202) 15,202 (15,202) (15,202) 369 369 369 - $ 369 369 1f 4,833) 15,2Q2 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance -- Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2012 Prop A Fund_ Prop C Fund Variance with Variance with Final Budget- Final Budget - Budgeted Amounts Positive Budgeted Amounts Positive Original Final Actual (Negative) Original Final Actual Ne ative 44,000 44,000 32,087 (11,913) - - - - 1,080 1,080 1,248 168 11,390 11,390 6,931 (4,459) 1,191,700 1,191,700 1,466,612 274,912 931,660 3,312,480 988,117 (2,324,362) 1,236,780 1,236,780 1,499,947 263,167 943,050 3,323,870 995,048 (2,328,821) 51,050 51,050 51,885 (835) 51,730 51,730 50,941 790 1,055,720 1,055,720 994,245 61,475 526,180 526,180 580,380 (54,199) 80,580 80,580 107,583 (27,003) 17,950 17,950 16,454 1,496 - - - - 300,000 2,680,820 96,690 2,584,130 1,187,350 1,187,350 1,153,713 33,637 895,860 3,276,680 744,465 2,532,217 49,430 49,430 346,234 296,804 47,190 47,190 250,583 203,396 - - - - - - 2,479 2,479 - - - - - - 2,479 2,479 49,430 49,430 346,234 296,804 47,190 47,190 253,062 205,875 113,715 113,715 113,715 - 2,567,188 2,567,188 2,567,188 - 163,145 163,145 459,949 296,804 2,614,378 2,614,378 2,820,250 205,875 Expenditures Current: General government - - - - Public safety - - - Public vmrks - - - - Community development 171,380 171,380 18,034 153,346 Recreation services - - - - Capital outlay - - - - Debt service - - - - Total expenditures 171,380 171,380 18,034 153,346 Excess (deficiency) of revenues over expenditures (144,380) (144,380) (13,607) 130,773 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances (144,380) (144,380) (13,607) 130,773 1,708,045 1,708,045 1,708,045 - $ 1,563,665 1,563,665 1,694,438 130,773 1'I:i Economic Development Act Revolving Loan Variance with Final Budget. Budgeted Amounts Positive Revenues Original Final Actual (Negative) Taxes - Licenses and permits - - - - Fines, forfeitures and penalties 1,500 1,500 483 (1,017) Use of money and property 6,500 6,500 2,818 (3,682) Intergovernmental - - - - Charges for services - - - - Other 19,000 19,000 1,126 (17,874) Total revenues 27,000 27,000 4,427 (22,573) Expenditures Current: General government - - - - Public safety - - - Public vmrks - - - - Community development 171,380 171,380 18,034 153,346 Recreation services - - - - Capital outlay - - - - Debt service - - - - Total expenditures 171,380 171,380 18,034 153,346 Excess (deficiency) of revenues over expenditures (144,380) (144,380) (13,607) 130,773 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances (144,380) (144,380) (13,607) 130,773 1,708,045 1,708,045 1,708,045 - $ 1,563,665 1,563,665 1,694,438 130,773 1'I:i City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance -- Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2012 47,830 Street Light and Landscape 53,330 Residential Development Tax 1,627,750 1,627,750 1,741,715 Variance with Variance with 43,100 43,243 (143) - - - - Final Budget- Final Budget- Budgeted Amounts (16,414) - - - - Positive Budgeted Amounts Positive Original Final Actual (Negative) Original Final Actual (Negative)_ 1,733,810 1,733,810 1,699,537 (34,273) - - - - 720 720 1,245 525 - - - - 1,734,530 1,734,530 1,700,782 (33,748) - - - - 47,830 47,830 53,330 (5,500) - - - - 1,627,750 1,627,750 1,741,715 (113,965) - - - - 43,100 43,100 43,243 (143) - - - - - - 16,414 (16,414) - - - - (136,022) - - - - 1,718,680 1,718,680 1,854,702 15,850 15,850 (153,920) (169,771) - - - - (169,771) - - - - 15,850 15,850 (153,920) 729,263 729,263 729,263 - 4 4 4 - 745,113 745,113 575;343 (169,771) 4 4 4 - 97 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures Current: General government Public safety Public works Community development Recreation services Capital outlay Debt service Integrated Waste Management 7,590 8,097 (507) Variance with 309,090 298,331 10,759 Final Budget - Budgeted Amounts Positive Original Final Actual (Negative) 2,240 2,240 1,401 (839) 341,000 341,000 322,516 (18,484) 7,600 7,600 11,675 4,075 Total revenues 350,840 350,840 335,592 (15,247) Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances X-3 7,590 7,590 8,097 (507) 309,090 309,090 298,331 10,759 316,680 316,680 306,428 10,252 34,160 34,160 29,164 (4,996) 34,160 34,160 29,164 (4,996) 246,425 246,425 246,425 - $ 280,585 280,585 275,589 4,996 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2012 Summer Food Program Federal Surface Transportation Program Variance with Variance with Final Budget- Final Budget - Budgeted Amounts Positive Budgeted Amounts Positive Original Final Actual (Negative) _ Original Final Actual (Negative) - - - - 1,900 1,900 1,562 (338) 140,000 140,000 209,504 69,504 600,000 600,000 - (600,000) 140,000 140,000 209,504 69,504 601,900 601,900 1,562 (600,338) 180,000 180,000 235,942 (55,942) - - - - 180,000 180,000 235,942 (55,942) - - - - (40,000) (40,000) (26,438) 13,562 601,900 601,900 1,562 (600,338) 40,000 40,000 27,567 (12,433) - - - - 40,000 40,000 27,567 (12,433) - - - - - - 1,129 1,129 601,900 601,900 1,562 (600,338) - - 674,463 674,463 674,463 - 1,129 1,129 1,276,363 1,276,363 676,025 (600,338) .. Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures Current: General government Public safety Public works Community development Recreation services Capital outlay Debt service Total revenues Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 100 Proo A Parks 58,520 Variance with 67,310 Final Budget- Budgeted Amounts Positive _ Original Final Actual (Negative) 58,520 58,520 60 60 - (60) 63,000 63,000 67,310 4,310 63,060 63,060 67,310 4,250 58,520 58,520 67,310 (8,790) 58,520 58,520 67,310 (8,790) 4,540 4,540 - (4,540) 4,540 4,540 - (4,540) $ 4,540 4,540 - (4,540) City of Baldwin Park Schedule of Revenues, Expenditures and Changes in f=und Balance - Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2012 - Assessment District - - State Asset Forfeiture 15,000 7,858 7,142 Variance with Variance with - Final Budget- - 15,000 .15,000 Final Budget- Budgeted Amounts 12,980 Positive Budgeted Amounts (1,681) Positive Original Final Actual (Negative) Original Final Actual (Negative) 1,350 1,350 838 (512) 800 800 418 (382) 11,630 11,630 10,461 (1,169) 3,900 3,900 1,397 (2,503) 12,980 12,980 11,299 (1,681) 4,700 4,700 1,815 (2,885) - - - - 15,000 15,000 7,858 7,142 - - - - 15,000 .15,000 7,858 7,142 12,980 12,980 11,299 (1,681) (10,300) (10,300) (6,043) 4,257 12,980 12,980 11,299 (1,681) (10,300) (10,300) 4,257 (6,043) 337,490 337,490 337,490 - 173,672 173,672 173,672 - 350,470 350,470 348,789 1,681 163,372 163,372 167,629 4,257A 101 Expenditures Current: General government - - - - Public safety 5,400 5,400 - 5,400 Public vwrks - - - - Community development - - - - Recreation services - - - - Capital outlay - - - - Debt service - - - Total expenditures 5,400 5,400 - 5,400 Excess (deficiency) of revenues over expenditures (5,200) T (5,200) 35 5,235 Other financing sources (uses) Capital leases - - - - Transfers in - - - - Transfers out - - - Net other financing sources (uses) - - - - Net change in fund balances (5,200) (5,200) 35 5,235 Beginning fund balances 14,458 14,458 14,458 - Ending fund balances $ 9,258 9,258 14,493 5,235 102 Local Law Enforcement Block Grant Variance with Final Budget- Budgeted Amounts Positive Revenues Original Final Actual (Negative) Taxes - Licenses and permits - - - - Fines, forfeitures and penalties - - - Use of money and property 200 200 35 (165) Intergovernmental - - - - Charges for services - - - - Other - - - - Total revenues 200 200 35 (165) Expenditures Current: General government - - - - Public safety 5,400 5,400 - 5,400 Public vwrks - - - - Community development - - - - Recreation services - - - - Capital outlay - - - - Debt service - - - Total expenditures 5,400 5,400 - 5,400 Excess (deficiency) of revenues over expenditures (5,200) T (5,200) 35 5,235 Other financing sources (uses) Capital leases - - - - Transfers in - - - - Transfers out - - - Net other financing sources (uses) - - - - Net change in fund balances (5,200) (5,200) 35 5,235 Beginning fund balances 14,458 14,458 14,458 - Ending fund balances $ 9,258 9,258 14,493 5,235 102 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2012 Economic Development Administration Grant Traffic Congestion Relief _ Variance with Variance with Final Budget- Final Budget - Budgeted Amounts Positive T Budgeted Amounts Positive Original Final Actual (Negative) Original Final Actual (Negative) - - - - 4,650 4,650 1,975 (2,675) - - - - 1,150,000 1,150,000 1,206,345 56,345 - - - 1,000 1,000 1,120 120 1,155,650 1,209,440 53.790 - - - - 1,155,650 - - - 1,150,000 1,150,000 - 1,150,000 - - - - - 1,095,560 (1,095,560) 1,150,000 1,150,000 1,095,560 54,440 - - - 5,650 5,650 113,880 108,230 5,650 5,650 113,880 108,230 592 512 512 - 49,402 49,402 49,402 - 512 512 512 - 55,052 55,052 163,282 108,230 103 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures Current: General government Public safety Public works Community development Recreation services Capital outlay Debt service Total revenues Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 104 Energy Conservation Variance with Final Budget - Budgeted Amounts Positive Original Final Actual (Negative) City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2012 Park Land and Public Fees 20,000 20,000 - 20,000 Variance with 20,000 - 20,000 43,400 Final Budget- Budgeted Amounts Positive Original Final Actual (Negative) 3,400 3,400 2,182 (1,218) 60,000 60,000 149,329 89,329 63,400 63,400 151,511 88,111 20,000 20,000 - 20,000 20,000 20,000 - 20,000 43,400 43,400 151,511 108,111 (153,456) (153,456) - - (153,456) (153,456) 43,400 43,400 (1,945) (45,345) 849,547 849,547 849,547 - 892,947 892,947 847,602 (45,345) 105 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures Current: General government Public safety Public works Community development Recreation services Capital outlay Debt service Total expenditures Excess (deficiency) of revenues over expenditures 71,860 Storm Drain NPDS 126,901 (55,041) Variance Wth Final Budget- Budgeted Positive Original Final Actual (Negative) 510 510 44 (466) 50,000 50,000 76,091 26,091 Total revenues 50,510 50,510 76,135 25,625 Total expenditures Excess (deficiency) of revenues over expenditures 71,860 71,860 126,901 (55,041) 71,860 71,860 126,901 (55,041) (21,350) (21,350) 50,766 (29,416) Other financing sources (uses) Discontinued operation gain (loss) _ _ - - Transfers in - - 50,765 50,765 Transfers out - - - _ Net other financing sources (uses) - - 50,765 50,765 Change in fund balances, before extraordinary item (21,350) (21,350) (1) 21,349 Extraordinary item RDA dissolution transactions - - - - Net change in fund balances (21,350) (21,350) (1) 21,349 Beginning fund balances 28,173 28,173 28,173 - Ending fund balances $ 6,823 6,823 28,172 21,349 106 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2012 CalHome Grant Budgeted Amounts Original Final 30 30 300 300 330 330 General Plan Fees Variance with 53,000 38,888 14,112 Variance with Final Budget- 42,319 14,112 53,000 Final Budget - Positive Budgeted Amounts _ 42,319 Positive Actual (Negative)_ Original Final Actual (Negative) 18 (12) 1,500 1,500 963 (537) - - 70,000 70,000 80,244 10,244 915 615 - - - - 933 603 71,500 71,500 81,207 9,707 - - - - 53,000 53,000 38,888 14,112 - - - - 53,000 18,500 42,319 14,112 53,000 38,888 330 330 933 603 18,500 18,500 42,319 23,819 330 330 933 603 18,500 18,500 42,319 23,819 330 330 933 603 18,500 18,500 42,319 23,819 6,468 6,468 6,468 - 364,600 364,600 364,600 - 6,798 6,798 7,401 603 383,100 383,100 406,919 23,819 WIN Expenditures Measure R Current: Variance with General government Final Budget - 40,250 Budgeted Amounts Positive Revenues __ Original Final Actual (Negative) Taxes $ - 619,810 1,045,238 Licenses and permits 647,523 - - Fines, forfeitures and penalties - - - - Use of money and property 2,000 2,000 3,080 1,080 Intergovernmental 698,760 1,124,188 737,046 (387,142) Charges for services - - - - Other - - - - 1,085,488 Total revenues 700,760 1,126,188 740,126 (386,062) Expenditures Current: General government 40,250 40,250 33,929 6,321 Public safety - - - - Public works 619,810 1,045,238 397,715 647,523 Community development - - - - Recreation services - - 1,140 (1,140) Capital outlay - - - - Debt service - - - - Total expenditures 660,060 1,085,488 432,784 652,704 Excess (deficiency} of revenues over expenditures 40,700 40,700 307,342 266,642 Other financing sources (uses) Transfers in - - - - Transfers out - - - Net other financing sources (uses) - - - - Change in fund balances, before extraordinary item 40,700 40,700 307,342 266,642 Extraordinary item RDA dissolution transactions - - - - Net change in fund balances 40,700 40,700 307,342 266,642 Beginning fund balances 1,103,120 1,103,120 1,103,120 - Ending fund balances $ 1,143,820 1,143,820 1,410,462 266,642 108 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance -- Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2012 Low /Moderate Income Housin 336,020 336,020 27,247 Variance with - - 90,506 Final Budget- Budgeted Amounts Positive Original Final Actual (Negative) 1,243,180 1,243,180 - (1,243,180) 39,200 39,200 13,179 (26,021) 2,000 2,000 257 (1,743) 1,284,380 1,284,380 13,436 (1,270,944) 336,020 336,020 27,247 308,773 - - 90,506 (90,506) 336,020 336,020 117,753 218,267 948,360 948,360 (104,317) (1,052,677) 948,360 (104,317) 948,360 (1,052,677) - - (8,3_43,589) 8� 343,58 948,360 948,360 (8,447,906) (9,396,266) 8,447,906 8,447,906 8,447,906 - 9,396,266 9,396,266 (9,396,266) 109 110 Debt Service Baldwin Park Financing Authority Variance with Budgeted Amounts Final Budget Positive original Final Actual (Negative) Revenues Taxes $ - - - Use of money and property 50 50 38,918 38,868 Other - - - Total revenues 50 50 38,918 38,868 Expenditures Current: Community development - - - - Debt service: Principal retirement 539,000 539,000 539,000 - Interest and fiscal charges 545,030 545,030 542,386 2,644 Cost of issuance and other costs - - - - Total expenditures 1,084,030 17084,030 1,081,386 2,644 Excess (deficiency) of revenues over expenditures 1,0�83 980) (1,083,980) (1,042,468 ) 41,512 Other financing sources (uses) Transfers in 1,084,030 1,084,030 1,079,086 (4,944) Transfers out - - (38,842) (38,842) Net other financing sources (uses) 12084,030 1,084,030 1,040,244 (43,786) Change in fund balances 50 50 (2,224) (2,274) Extraordinary item RDA dissolution transactions - - - 50 50 (2,224) (2,274) Beginning fund balances 1,476,767 1,476,767 1,476,767 - Ending fund balances $ 1,476,817 1,476,817 1,474,543 (2,274) 110 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual Debt Service Funds Year ended June 30, 2012 Debt Service Redevelopment Agency_ Variance with Budgeted Amounts Final Budget Positive Oral Final Actual (Negative) 4,301,900 4,301,900 3,397,667 (904,233) 9,710 9,710 24,760 15,050 - - 1,167 1,167 4,311,610 4,311,610 3,423,594 888,016 3,278,500 3,278,500 2,059,096 1,219,404 1,135,000 1,135,000 1,135,000 - 1,406,010 1,406,010 762,320 643,690 5,819,510 5,819,510 3,956,416 1,863,094 (1,507,900) (1,507,900) (532,822) 975,078 535,540 535,540 535,548 8 (535,540) (535,540) 539,140) (3,600) (3,592) (3,592) (1,507,900) (1,507,900) (536,414) 971,486 (1,507,900) (1,507,900) 1,391,360 1,391,360 (116,540) {116,54D) (854,946) (854,946) (1,391,360) 116,540 1,391,360 - - 116,540 111 Debt Service Pension Obligation Variance with Budgeted Amounts Final Budget Positive Original Final Actual (Negative) Revenues Use of money and property $ 2,520 2,520 126 (2,394) Charges for services - - - - Other 1,537,560 1,537,560 1,541,846 4,286 Total revenues 1,540,080 1,540,080 1,541,972 1,892 Expenditures Debt service: Principal retirement 1,025,000 1,025,000 1,025,000 Interest and fiscal charges 515,080 515,080 516,846 (1,767) Total expenditures 1,540,080 1,540,080 1,541,846 (1,767) Excess (deficiency) of revenues over expenditure Other financing sources (uses) Transfers in Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 126 127 - 126 127 694 694 694 - $ 694 694 820 127 112 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual Debt Service Funds Year ended June 30, 2012 Debt Service cily Variance with Budgeted Amounts Final Budget Positive Original Final Actual (Negative) 210 210 89 (121) 34,050 34,050 646 (33,404) 34,260 34,260 735 (33,525) 309,420 309,420 304,000 5,420 226,220 226,220 226,220 - 535,640 535,640 530,220 5,420 (501,380) 501,3880) (529,485) (28,105) 501,380 501,380 501,380 501,380 .501,380 501,380 - - - (28,105) (28,105) 60,400 60,400 60,400 - 60,400 60,400 32,295 (28,105) 113 Revenues Use of money and property Other Expenditures Current: General government Community development Debt service: Interest and fiscal charges Capital Project Building Reserve Variance with Budgeted Amounts Final Budget Positive Original Final Actual (Negative) $ - 1,365 1,365 Total revenues 1,365 1,365. Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Loan proceeds Transfers in Transfers out Net other financing sources (uses) Net change in fund balances before transfers Transfer of balances to fiduciary funds Net change in fund balances Beginning fund balances Ending fund balances 1,365 1,365 680,230 680,230 677,280 (2,950) (680,230) (680,230) (677,280) 2,950 1,365 1,365 - - 1,365 1,365 12,412 12,412 12,412 - $ 12,412 12,412 13,777 1,365 114 City of Baldwin Park Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual Capital Projects Fund Year ended June 30, 2012 Capital Project Redevelopment Agency Variance with Budgeted Amounts Final Budget Positive Original Final Actual (Negative) - 3,688 3,688 - 9,884 9,884 13,572 13,572 294,330 294,330 158,814 135,516 314,410 314,410 174,826 139,584 55,850 55,850 83,309 (27,459) 664,590 664,590 416,949 247,641 (664,590) (664,590) (403,377) 261,213 111,610 111,610 - (111,610) 390,460 390,460 3,592 (386,868) 502,070 502,070 3,592 (498,478) (162,520) (162,520) (399,785) (237,265) (162,520) - 18,690,678 18,690,678 (162,520) 18,290,893 18,453,413 (18,290,893) (18,290,893) (18,290,893) - - (18,453,413) (18,453,413) 18,453,413 115 (This page intentionally left blank.) City of Baldwin Park Description of Internal Service Funds June 30, 2012 Internal Service Funds are used to account for services provided to City departments and agencies on a user charge basis. Fleet Service Fund To account for the acquisition, operation and maintenance of all City - owned or leased motorized vehicles. Information Services Fund This fund provides printing, copying, mail, central stores and data processing services to the various departments and programs. Internal Insurance Fund To account for the City's risk management program and various insurance - related costs. Its activities relate principally to general liability, workers' compensation, long -term disability, property damage and unemployment insurance. 116 City of Baldwin Park Combining Statement of Net Assets Internal Service Funds June 30, 2012 Fleet Information Internal Services Services Insurance Total ASSETS Current assets Pooled cash and investments $ 59,316 136,798 3,422,786 $ 3,618,900 Cash with fiscal agent - - - - Accounts receivable 567 83 10,389 11,039 Interest receivable - 83 3,659 3,742 Advances to other funds - - - - Prepaid expenses 2,706 17,642 - 20,348 Due from other funds - - 2,555,026 2,555,026 Total current assets 62,589 154,606 5,991,860 6,209,055 Noncurrent assets Capital assets Equipment 4,311,766 2,561,766 - 6,873,532 Less accumulated depreciation (4,121,262) (2,360,847) (6,482,109) Net capital assets 190,504 200,919 - 391,423 Total noncurrent assets 190,504 200,919 - 391,423 Total assets 253,093 355,525 5,991,860 6,600,478 LIABILITIES Current liabilities Accounts payable 85,869 40,052 23,738 149,659 Current portion of capital lease obligations 84,413 - - 84,413 Current portion of insurance liabilities - - 1,350,000 1,350,000 Total current liabilities 170,282 40,052 1,373,738 1,584,072 Noncurrent liabilities Capital lease obligations 16,294 - - 16,294 Workers' compensation liability - - 5,923,583 5,923,583 General insurance liability - - 689,475 689,475 Unemployment insurance liability - - 20,000 20,000 Disability insurance liability - - 75,000 75,000 Total noncurrent liabilities 16,294 - 6,708,058 6,724,352 Total liabilities 186,576 40,052 8,081,796 8,308,424 NET ASSETS Invested in capital assets, net of related debt 89,797 200,919 - 290,716 Unrestricted (23,280) 114,554 (2,089,936) (1,998,662) Total net assets $ 66,517 315,475 (2,089,936) $ (1,707,946) 117 City of Baldwin Park Combining Statement of Revenues, Expenses and Changes in Fund Net Assets Internal Service Funds Year ended June 30, 2012 Operating revenues Charges for services Other Total operating revenue Operating expenses Maintenance and operations Internal service charges Provision for insurance claims Depreciation Lease and equipment purchase expense Interest expense Personal services Contractual services Total operating expenses Operating income (loss) Nonoperating income Fleet Information Internal Services Services Insurance Total $ . 1,150,100 833,826 2,446,056 $ 4,429,982 363 6,859 - 7,222 1,150,463 840,685 2,446,056 4,437,204 516,287 162,918 1,219 680,424 72,700 34,000 12,701 119,401 - - 2,324,456 2,324,456 251,239 34,389 - 285,628 77 72,150 - 72,227 7,439 389 - 7,828 243,022 337,418 124,690 705,130 204,278 176,846 92,562 473,686 1,295,042 818,110 2,555,628 4,668,780 (144,579) 22,575 (109,572) (231,576) Gain on sale /disposal of capital assets 4,584 - - 4,584 Interest 4 282 11,786 12,072 Total nonoperating income 4,588 282 11,786 16,656 Change in net assets (139,991) 22,857 (97,786) (214,920) Net assets - beginning 206,508 292,616 (1,992,150) (1,493,026) Net assets - ending $ 66,517 315,473 2,0 $ (1,707,946) 118 Cash flows from operating activities Receipts from customers and users Payments to suppliers Payments to employees Payments for insurance Net cash provided by (used in) operating activities Cash flows from capital and related financing activities Purchases of equipment Proceeds from sale of equipment Additions (reductions) in capital lease obligations Net cash used in capital and related financing activities City of Baldwin Paris Combining Statement of Cash Flows Internal Service Funds Year ended June 30, 2012 Fleet Information Internal Services Services Insurance Total $ 1,150,463 840,685 2,468,633 $ 4,459,781 (835,823) (630,602) (156,739) (1,623,164) (166,141) (175,112) (87,235) (428,488) - - - (1,671,700) (1,671,704) 148,499 34,971 552,959 736,429 Cash flows from non - capital financing activities Interfund advances Net cash provided by (used In) non- capital financing activities Cash flows from investing activities Interest received Net increase (decrease) in cash and cash equivalents Beginning cash and cash equivalents Ending cash and cash equivalents - (16,044) (16,000) 4,584 - 4,584 (105,335) (41,5552 - 146,890 (100,751) . (57,555) - (158,306) (929,241) (929,241) (929,241) (929,241) 62 359 11,792 12,213 47,810 (22,225) (364,490) (338,905) 11,506 159,023 3,787,276 3,957,805 $ 59,316 136,798 3,422,786 $ 3,618,904 Reconciliation of operating income (loss) to net cash provided by (used in) operating activities: Operating income (loss) $ Adjustments to reconcile operating income (loss) to net cash provided by (used in) operating activities: Depreciation (Increase) decrease in accounts receivable Increase (decrease) in accounts payable Increase in prepaid expenses Increase in insurance liabilities Net cash provided by (used in) operating activities $ (144,579) 22,575 (109,572) $ (231,576) 251,239 34,389 - 285,628 - - 22,577 22,577 41,839 (20,263) (12,802) 8,774 - (1,730) - (1,730) - - 652,756 652,756 148,499 34,971 552,959 $ 736,429 119 City of Baldwin Park Description of Fiduciary Funds Fiduciary funds are used to account for assets held by the City, as an agent for individuals, private organizations and other governments. 120 City of Baldwin Park Statement of Changes in Assets and Liabilities - Fiduciary Funds Year ended June 30, 2012 July1, 20,11 Additions Deletions June 30, 2012 Assets Accounts payable $ 16,235 409,197 Pooled cash investments $ 549,737 474,048 365,751 $ 658,034 Interest receivable 518 441 518 441 Total $ 550,255 474,489 366,269 $ 658,476 Liabilities Accounts payable $ 16,235 409,197 396,288 $ 29,144 Deposit accounts: Bail deposits - 894 894 - Canine donation 1,688 - - 1,688 Crime prevention 8,899 3,464 2,144 10,219 Explorer 1,140 570 570 1,140 Leagues, etc. 22,414 50,843 56,425 16,832 Other 6,109 5,228 - 11,337 Miscellaneous trust 41,067 55,047 56,411 39,703 Court cost fees 32 - - .32 Contingency deposits 17,910 - - 17,910 Engineering trust 183,707 4,097 16,010 171,794 Police donations 50 - - 50 Bicycle Rodeo 472 - - 472 Donations 48,055 319,322 254,390 112,987 Inmate welfund 5,381 1,409 1,553 5,237 Offsite improvement bond 42,385 - - 42,385 Police Foundation 11,019 510 - 11,529 Pride program 43,575 38,469 42,194 39,850 Police training 57,133 35,080 21,965 71,248 Swimteamllnterpreting 21,563 22,405 10,650 33,318 Family impact/Domesticviolence 1,553 2,251 150 3,654 Family impact 4,600 1,500 3,500 2,600 Temp wireless facility - 20,000 - 20,000 Revolving nuisance abatement 2,911 - - 2,911 Street signs 4,876 - - 4,876 Fingerprints - clients 1,666 282 204 1,744 NPDES Refundable Deposit 5,815 - - 5,815 Total $ 550,255 971,568 863,348 $ 658,475 121 My��Sa�EZ LLp i k`pE[.6 MkdtlC F,E.Y'=ii?:FEl 3$�4Sd1. till�4*+g:>3C464ULTAN:.5 801 South Grand Avenue, Sk ite 400 • Los Angeles. CA 00617.4646 Ph. {Z 131873-1700 - fay W3)873-177,7 � ww.vasquezC�.aasr� Report of Independent Auditors on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing The Honorable City Council of the City of Baldwin Park, California We have audited the basic financial statements of the City of Baldwin Park, California (the City), as of and for the year ended June 30, 2012, and have issued our report thereon dated December 26, 2012. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over f=inancial Reoortin Management of the City is responsible for establishing and maintaining effective internal control over financial reporting. In planning and performing our audit, we considered the City's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies, or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined previously. 122 (This page intentionally left blank,) 123 Comoliance and Other Matters As part of obtaining reasonable assurance about whether the City of Baldwin Park's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information of the members of the City Council, management, federal awarding agencies and pass - through entities, and is not intended to be and should not be used by anyone other than these specified parties. V�� -L Los Angeles, California December 26, 2012 124 (This page intentionally left blank.) 125 City of Baldwin Park Statistical Section This part of the City of Baldwin Park's Comprehensive Annual Report provides information to better understand the City's overall financial condition. This has not been audited by an independent auditor. Financial Trends information contain information to assist the reader understand how the City's financial performance has changed over time. Revenue Capacity Information contain information to help the reader assess the City's ability to generate its own revenue. Debt Capacity Information contain information to assess the affordability of the City's current levels of outstanding debt and its ability to issue additional debt. Demographic and Economic Information assist the user in understanding the environment within which the City's financial activities takes place. Operating Information provides service and infrastructure data to help the reader understand how the City's financial statement information relates to services the City provides and the activities it performs. Sources: Unless otherwise noted, the information in these schedules is derived from the comprehensive reports for the relevant year. The City implemented the GASB 34 in 2003 fiscal year. Schedules presenting government -wide financial statements include information beginning in that year. i>I N L L L a c � E R � O y =' 0 N Ci W J a W� d Z — � � D m C4 0 n O � C d N CU O n If) O m N w Waco W N m N � M C7 Omi N V nom cc N m N W c0 10 N N o 7 c n o �° � Iq o wn of o N t7O m 7 N N m r M W O m N N m IQ C% O C1 O O N f° cm O N _ cfi m M �Ci N W O r m M nno M u-� WO IWD ^ m Qt N O W m O m O } N a o co N n c N O 7 N LL N uo co cn n m o O M ELI W O " cA 7 o N f7 N M1 m O O O O C Y ELI o of O N m ri m O N r M 7 CQ 6? co O N co m y O •-vv m pp O C f I M (�{ co n N N � � r di (A D m � d � c V1 !0 � C d a c o E ca C7 H o M O N O M d C N C m L C1 m n G1 i6 T =' — 14 V=. p Gl G O qo a M (p Q 0 (, O a C m o c rc a # o � o n 0 g0 U 9 r r N General Fund Nonspendable Restricted Committed Assigned Unassigned Total General Fund All Other Governmental Funds Nonspendable Restricted Committed Assigned Unassigned Total All Other Governmental Funds City of Baldwin Park Fund Balances of Governmental Funds Fiscal Years 2012 and 2011 2011 2012 $ 11,170,510 $ 11,173,252 2,477,618 - 606,926 5,906,643 1,826,473 17, 077,153 16, 362, 569 13,224,533 465,992 20,348,744 27,732,162 - 1,649,752 (22,666,590) (144,174) 10,906,687 29,703,732 Note: The City of Baldwin Park elected to present fund balance information under GASB#54 prospectively in the Statistical Section; refer to page 132 for reporting of the previous years under the old guidelines. 128 City of Baldwin Park Change in Net Assets Last Ten Fiscal Years Fiscal Year 2003 2004 2005 2006 2067 2008 2009 2010 2011 2012 Expenses: Governmental ac8vities: General government $ 3.434,296 4,016,603 4,526,306 4,132,120 3,346,930 3,431,916 2.698,418 3,142,685 4,360,848 4,009,113 Public safely 70,948,225 11,Y47,014 14.277,853 74,914,099 15,333,496 17,695,323 18,9E7,403 76,810,685 16,819,467 19,929,293 Public corks 13,028,398 15,712,436 18,778,723 15,699,303 14,765.160 14.278,888 13,730,184 13.549,660 13,518,003 13,442,178 Gomnunily developmant 6,890.421 10.1 74,582 9,789,023 9,145,085 10,367,871 12,586,141 11,931,976 14,060,699 10.968.474 8,865,636 Recreation services 1,796,381 1,979,193 2,229,254 2,249,912 2.429.110 3,258,992 4,666,863 4,383,579 4,462,052 4,110,432 Pe dine in value of properly held for resale 6,308,905 - 569,345 496,518 485,263 W1 Transfen; out to successor agency - 716,587 Pass through ftendiblres 746,108 3,462,803 202,024 166,715 129,495 309,644 31,913 25,328 Inte;est and fiscal dauges 3,592,259 3,055,165 5.161.613 2,601,948 3,319,921__ 3,910,677 3,658,849 3,424,605 3,440,701 2,140,361 Total governmental activities expenses , 47,994,887 46,832,101 64,762,772 48,762,467 49.582,488 55.161,939 55.603,693 57.372,113 55.568,545 53,233600 Progra hues: Governmental ecfivities: Charges ter services General government 2.017.156 2,520,410 3,003,433 3,110,259 4,651,630 5,619,213 4,769,966 229,700 608,221 250.530 Public safety 809,255 1.161.286 971,414 755.023 11,732 5,175 27,622 1,987,795 1,757,968 1,574,992 Public works 299,298 - 308.306 43.803 38.764 67.512 222191 157.631 232,553 Community development 49,727 1.947 1,119 1,655 34,837 82,892 97,944 1,256,198 1,602,720 1.496,976 Recreation services - 569,345 496,518 485,263 Operating grants and contributions - General government 20,033 3,462,803 202,024 166,715 129,495 309,644 31,913 25,328 Public safety 2,584,955 2,878,365 2.953.966 5.326.312 4.752,495 1.325.679 1,118.516 2,422,$92 798,702 1,816.475 Public works 1,826,369 1,818,597 1,762,392 1,051,285 2,255,316 1,835,967 1,768,134 3,400,330 4,104,695 4,822,508 Community development 7.934,384 7.998,365 5.489,222 9.642.460 9.471,128 8.626,627 9,120,098 8,132,297 7,421,769 5.$59,522 Recreation services 248,129 198,744 162,795 195,939 125,228 216,360 551.636 216.980 175.407 276,815 Capital grants and contrbubons - General government 44,654 pubic safety 2,833,548 1,067,856 681,260 360,437 76,300 2,867,602 2,041 Public works 852,075 74,$30 84.076 1,103,038 9,175 3.693,606 5,007,296 3,836,812 4,203,011 Conmunity development 461,308 17,808 884.820 385,868 Total govemmentat activities revenues 19,916,204 17,757,751 21,592,480 22,056,737 21,598,357 21,771,778 20,688,874 23,444,524 21,879,217 20,974,515 Net revenues (expenses): Governmental activities: (28,078.683) (29,074,350) (33.170,292) (26,705,730) (27,984,131) (33,390,161) (34,914,819) (33,927,589) (33,690,328) (32,259,085) General revenues and other changes In net assets: Taxes Property Taxes Motor Vehicle In lieu Sales Tax T"1nnemant Franchise Tax Ltility Users Tax Other Taxes Use of money and property Interest on advances to wccessor agency Interest Transfers Other 290.340 866,560 315,163 752.715 73,358 1.963,573 7,127,812 1,441,901 Total general revenues and transfers 20.800.057 20.010,707 24,133,921 25,567,018 29,300,909 33,849,365 32,747,677 31,658,782 36,228,311 25,008,186 Changes in net assets S 7,278,626 8,080,008 9,036,371 t,118,711 1,316,778 459,204 2167.142 2268.807 2.527.963 4,250,898 15,023,648 16,291,814 17,464,924 6.962,114 7.470.769 7.612.$49 4,875,329 3,130,078 5,812,422 4.343.135 4,607.700 5,842,303 1,077,9T7 621,945 1223.237 2,260,688 2,410,518 2,269,238 379,735 980,881 517,797 31,320 236,594 869,759 352,223 566,235 23,929,880 7.479.696 5,845,528 5.706.901 1.415,(61 2,273,711 1,205,a63 768,579 23,929,880 8.400.034 6,116,126 6.568.814 1,556,904 2,545,312 1,444,509 2,355,107 12,510.900 13.372.060 6,603,499 6,900,045 6,456,581 5.625.840 1.628.116 1.997.823 2,591,143 2,459,483 1.131261 1.129.051 2,177,082 1,190,007 11.944,651 6,244,967 5.251.513 2,312,090 2,407,299 1.145.692 388,977 11.645,328 11.420,65( 5,713,857 5.418,895 5,324,72( 3,229,58( 2,239,905 2,368,974 2,266,892 2,215,75E 1.084,450 1,(42,08; 745,20`- 721,172 119.28) The City of Baldwin Park inptemented GASB 34 for the fiscal year ended June 30.200$. information prior to the implementation of GARB 34 is not avaiable. 129 City of Baldwin Park Fund Balances of Governmental Funds Last Eight Fiscal Years Fiscal Year 2003 (2) 2004 2005 2006 2007 2008 2009 2010 General fund: Reserved 8 8,870,587 9,408,848 10,263,447 10,922,656 11,933,339 12,755,776 13,268,093 13,705,002 Unreserved 3,267,129 2,353,326 3,812,188 1,953,646 3,060,821 4,829,573 5,187,803 5,213,836 Total general fund 12,137,716 11,762,176 14,075,635 12,876,302 14,994,160 17,585,349 18,455,B96 18,918,838 All othergovemmental fund: Reserved 29,391,653 7,771,116 (3) 9,579,762 (4) 5.632,944 6,807,808 6,845,864 13,250,641 9,944,361 Unreserved, reported in: Special revenue funs 367,879 5,480,034 3,380,229 8,594,017 13,206,630 17,596,872 14,572,267 17,187,651 Capital projects funds (17,085,658) (7,602,948) (7,560,986) (10,518,294) (13,936,874) (15,295,561) (16,450,152) (17,125,366) Debt service funds {387,653) 221,614 37,078 597,281 492,599 58,700 (588,740) 2,465,756 Total all othergoaemmental funs (17,105,632) (1,921.300) (4163,681) (1,326,996) (237,645) 2,369,011 (2,466,625) 2,528,041 Total Gouemmental Funds $ 24,423,737 17,611,992 19,491,716 20,182,250 21,564,323 26,791,224 29,239,912 31,391,260 The City of Saldhfn Parr has elected to show only eight years of data for this schedule. (1) This schedule reports using the modified accmal basis of accounting. (2) The City implemented GASB 34, the new reporting standard in fiscal year2003. (3) Reserved fund balance at ,tune 30, 2004 includes unexpended bond proceeds from 2003 Sales Tax & Tax allocation Refunding Bonds. (4) Reserved fund balance at June 30, 2005 includes unexpended bond proceeds from 2004 Lease Revenue Refunding Bonds. (5) In 2011 the City Adopted GASS 54 which reuses the reporting of Fund Balance 130 City of Baldwin Park Changes in Fund Balances of Governmental Funds Last Ten Fiscal Years (1) This schedule reports using the modified accrual basis of accounting 131 Fiscal Year 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Revenues: Taxes $ 15,399,647 16,007,504 17,634,869 18.640.064 21,023.619 24,574 907 31,794,891 29,176,869 28,781.829 26.010.242 License. and por ks 598,691 675,871 737,898 774.671 696.300 519,saa 564,506 625,889 583,935 570.982 Fines and farfaitureb 80a,469 821,347 704,472 764,084 1.818.409 1.623,154 2,039.451 3,378,541 1,741,941 2,132.229 Use of money and property 1,046,915 978.227 530,195 1,190,255 1,445,053 1.387,184 723.156 449,268 583.120 552,322 Interg"mmental 21,985,301 18,675.088 21,722,936 27,490,048 22,832,101 21,668,213 14.885.994 17,611.402 17.148,467 15.365584 Charges for seMCes 1,071,774 1,247.760 1.506.275 1.963.498 1,751.362 2,732,913 1,540,595 1,830,657 1,900.607 1.903.087 Others 1.930,064 1,795,053 3.366,469 4379.026 2.928,555 4,252,098 2.053,604 2,193,287 2,114,798 1,980,337 Total revenues 41.950.662 40,490.850 4:592,912 50,800,686 52,495,589 56,658.058 53.606.293 55.266.701 52.634.695 48,524.763 Expendtures currem: General gmemment 2,309,986 2.628.791 2.989,559 4,731,895 4,275,924 4,001.214 3,031,641 2,662,320 3,071.389 3,470.852 Public safety 10,50:730 11,474,211 13.636,584 15.332,536 27.712.375 16,434,302 17.164,777 17,006,136 17,132,322 18,055,455 Public works 7,&26,022 11,366,634 13,121,793 8,479,676 8,383.001 7.395.782 6.204.023 5.462851 5.360,015 5.907,233 Community development 6.992.338 &,5&6,039 9.609,754 10.064,124 7,949,896 12,846,577 12,366.593 14.252879 10.870.890 9.219.672 Recreationserdces 1.766.866 2.030.325 2,0202&8 2,198,121 2,375,511 3,057,408 4,336,564 4,078,500 4.203,053 3.639.072 Nondepartmental 898,485 11090.085 1.126,223 C.Pltal outlay: Public works 8,167,663 1,676,923 3,845,993 4.467.646 289.718 663,045 3.673.895 5.271.250 1.376.864 Community davelopmem 2.552.786 746,108 1,353,705 1,123,087 3,142,638 932.353 564.672 16309 2.896,504 Oebt s.Mo.: - Principal retirement 1.321481 1708,745 1,807496 2,079,496 1,691,194 2,192,000 5,638,000 2,870,000 2,824,000 3,003.800 (merest and fiscal charges 3.227,829 2.833.798 2,617,225 3,149.874 3.796,350 3,899,259 3,615,036 3,148,521 2,948,628 2,131,081 Costs of issuance and other casts 360,730 529.670 620.329 Total expenditures 45,920,876 44,271,332 46,902,936 51,003,942 63.794,335 51.048,643 63.605.150 53.374,902 51398.267 49.908.793 Excess (tle6ciency) of revenues over (under) expenddures (3,970,014) (3.780,482) (2,310.024) (203.255) {11.298.736) 5.609.475 3.149 1,891,799 1.036.4211 {1,379,010( Other financing sources(uses): Gain on sale of properties 522,745 Loan Praceads 156,922 109,869 Transfers In 10.559.801 10.265.751 18,093,530 8,902,425 7.740,903 4.8&4,001 3,178,433 4,605,577 5,089,695 3,311,585 Transfers out (10.5 93.166) (10.266.751) (16.130.727) (9.643.422) (7,870.091) (5.258.514) (3.775.309) (4.484,544) (5.009.645) (4.089.825) tell. me of bonds 4,500,884 6,329.200 10.840.000 12.810.000 3.022.000 Capital leases 40,650 6,944 341,290 Payment to refunded NO escrow agent (9,400.125) (6.620,000) - interest on advance fmm other funds (945.687) - Decline in value of property held for resale (6,308.905) Total other financing sources (uses) (2,787,273) (3,031.2751 4.188,747 (398.797) 12.680.812 (382.513) 2.425124 279.955 632.614 (758.240) Special items Gain on sale of properles 4,988,913 Rees related to payment of loan 383,689 Total special items 5.372.802 Extraordinary items RDA dissalut it trassectians 9.492.143 Total extraordinary Hems 9,492,143 Net change In fund balance S (6,757,287) 16,811,7571 1,879,723 {602.963) 1,382,076 5,226,902 2.428,273 2,171.754 1.669.042 7.354.893 Debt se Ace as a percentage of noncapital expend 13.45% 11.43% 11.13% 11.09% 9.31% 12.05% 17.56% 11.31% 11.57% 4.75% (1) This schedule reports using the modified accrual basis of accounting 131 City of Baldwin Park Assessed Value and Estimated Actual Value of Taxable Property Last Ten Fiscal Years Note (1): Beginning in fiscal year 1982. the valuations provided are equal to the full cash value ofthe property assessed. In the preceding years, the assessed valuations reflected only 25% on the lull cash ualus. This change rellects ratification ofArticle XIIIA ofthe California Constitution (Proposilion 13). Source: Los Angeles County Aege4eora Otfice- WIL, Coren & Cone 132 City Redevelopment Agency Fiscal Taxable Taxable Direct year Less Assessed Less Assessed Tax ended Secured Unsecured Exemptions Value Secured Unsecured Exemptions Value Rate 2003 $ 1,729,661.169 $ 39,303,359 $ 13,651,027 $ 1,765,313,501 S 741,532.679 $ 82,524,795 $ 239,367,154 $ 584,690,320 0.296% 2004 1.86103,255 44,116,130 12,913,006 1,892,286.379 749 .813,199 84,962,820 222,098,703 612,677,316 0.293% 2005 2,025,549,395 43,009,553 22,493.461 2.046.065,497 774,080,293 103,565.661 229,395,358 1148,250,596 0.293% 2005 2,2W,864,180 44,390,284 21,355,005 2,286,899,459 857.619.427 100,497,552 237,073,474 721,043,505 0.297% 2007 2,546,998,136 52,327,909 26,597,1144 2,572,729,001 925.514,385 110,432,455 241,756.847 794,190.027 0.297% 2008 2,749,952,334 55,546,639 33,844.082 2.771.654.891 7,062,689,327 116,149.602 266,636,424 912,201.505 0.297% 2009 2,981.835.548 61,073,837 34,382,253 3,008,527,122 1,042,609,407 127 ,963,961 267,364,266 903,209.102 0.297% 2010 3,600,274,206 196,070,446 302,325,645 3,694,019,007 - 1,052,169,814 133,526.046 267.781,524 917.914.336 0.297% 2011 3,753,103,235 189,227,317 305,138,330 3,637,192,222 1,039,967,531 125,050,444 270.337,604 894.680.371 0.279% 2012 3,807,825,639 186.940.080 325.255.386 3.669,510.333 1,W,148,705 129,337,263 289,319,905 885,166,063 0.279% Note (1): Beginning in fiscal year 1982. the valuations provided are equal to the full cash value ofthe property assessed. In the preceding years, the assessed valuations reflected only 25% on the lull cash ualus. This change rellects ratification ofArticle XIIIA ofthe California Constitution (Proposilion 13). Source: Los Angeles County Aege4eora Otfice- WIL, Coren & Cone 132 2003 2004 2005 2006 2007 City Balance $ 1,755,313,501 1,892,286,379 2,046,065,497 2,286,899,459 2,572,729,001 Puente - Merced 32,548,202 33,523,384 30,360,600 33,966,854 37,944,823 San Gabriel River 159,312,368 168,277,026 184,956,789 185,090,403 210,499,042 West Ramona Blvd 23,027,839 25,415,939 27,631,781 30,206,884 33,947,794 Central Business District 85,100,350 98,287,728 103,558,425 111,778,180 122,697,928 Delta 26,539,683 26,981,132 28,173,917 29,464,923 32,503,459 Sierra Vista 247,075,556 260,192,107 273,569,084 330,536,251 356,597,781 Net assessed valuation $ 2,328,917,499 2,504,963,695 2,694,316,093 3,007,942,964 3,366,919,028 Source: Los Angeles County Assessor's Office. 133 City of Baldwin Park Assessed Valuation by Tax District Last Ten Fiscal Years 2008 2009 2010. 2011 2012 2,839,353,155 3,008,527,122 3,694,019,007 3,637,192,222 3,669,510,333 38,114,314 38,372,334 39,875,145 39,330,649 44,445,445 223,584,610 240,263,192 253,628,573 248,204,462 239,2333,781 37,749,969 39,485,273 35,584,527 33,844,951 35,104,603 136,574,743 144,458,926 138,475,546 136,611,945 133,521,566 33, 745, 358 34,109,467 34, 696, 594 34, 058, 316 34, 738,187 374, 734, 247 406, 519, 910 415, 653, 951 402, 630, 048 398,122,481 3,683,856,396 3,911,7$6,224 4,611,933,343 4,531,872,593 4,554,676,396 134 City of Baldwin Park Direct and Overlapping Property Tax Rates (Rate per $100 of assessed value) Last Ten Fiscal Years Agency 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 BASIC LEVY 1.00000 1.00000 1.00000 1.00000 1.00000 1.00000 1.000D0 1.00000 1.00000 1.00000 Baldwin Pads Unified 0.00389 0.08126 0.11005 0.09961 0.06877 0.1326 0.15384 0.16101 0.16673 0.17506 Bassett United School Dustdct 0.00000 0.00000 0.00000 0.09051 0.08210 0.10806 0.08990 0.10877 0.12316 0.11628 County Detention Facilities 1987 Debt 0.00103 0.00099 0.00092 0.00080 0.00066 0.00000 0.00000 0.00000 0.00000 0.00000 El Monte City School District 0.06592 0.05072 0.07247 0.08057 0.06402 0.0W68 0.09045 0.11907 0.12388 0.12733 EL Monte Union High School 0.00000 0.03573 0.03926 0.05425 0.05847 0.02820 0.05160 0.09654 0.08475 0.09591 LA County Flood Control 0.00088 0.00046 0.00025 0.00005 0.00005 0.00000 0.DO000 0.00000 O.ODODO 0.00000 Metropolitan Water District 0.00670 0.00610 0.00580 0.00520 0.00470 0.00450 0.00430 0.00430 0.00370 0.00370 Mt. San Antonio College 0.01948 0.01525 0.01473 0.02122 0.02530 0.01750 0.02333 0.02571 0.02636 0.02642 Rio Hondo Community College Dist 0.00000 0.00000 0.02170 0.01802 0.01469 0.01369 0.02320 0.02714 0.03439 0.03418 West Co%ina Unified 0.07985 0.05084 0.08223 0.06148 0.06511 0.05143 0.06041 0.05258 0.05920 0.05377 Total Direct & Overlapping Tax Rates 1.17773 1.24135 1.34743 1.43171 1.40387 1.43666 1.49703 1.59512 1.62217 1.63266 City Share of 1% Levy Per Prop 13 0.12056 0.12058 0.12058 0.12058 0.120586 0.12058 0.12058 0.12058 0.12058 0.12058 Redevelopment Rate 1.00861 1.00755 1.00697 1.00604 1.00541 1.00450 1.00430 1.00430 1.00370 1.00370 Total Direct Rate 0.27381 0.27104 0.27050 0.27481 0.27694 0.27360 0.26810 0.28157 0.27918 0.27179 135 City of Baldwin Paris Ten Principal Property Taxpayers Current Year and Ten Years Ago 2012 Assessed Percentage value total 200$ Assessed Percentage ~slue total In N Out Burger Inc. $ 33,344,120 0.91 % $ 21,893,715 0.94 % Wal Mart Real Estate Business Trust 30,279,140 0.83 % Sierra center Investments LLC 17,990,000 0.49 % Kaiser Foundation Hospitals 0.00 % 27,063,408 1.16 % Home Depot USA 19,082,816 0.52 % 15,779,620 0.68 °% J 8 J Warehouse Company LLC 17,017,650 0.46 % Baldwin Park Commerce Center 16,494,490 0.45 % Target Corporation 0.00 % 12,576,006 0.54 % Otting Properties 13,032,561 0.36 % 11,113,348 0.48 % OFT Family inc 10,998,141 0.30 °% Calwest Industrial Property 0.00 % 31,973,430 1.37 % Dayton Hudson 14,791,466 0.40 °% 0.00 % MOM enterprises 10,567,522 0.29 Ortel Corppration AFA Agere Systems 0.00 °% SNS Cloverleaf Company 15,631,457 0.67 % Waste Management 15,773,494 0.68 % J. Lawrence - Han 11,354,563 0.49 % SDC Partners Limited 11,666,876 0.50 % Total taxable assessed wive of ten largest taxpayers 183,597,906 5.00 % 174,825,917 7.51 % Total taxable assessed value of other taxpayers 3,485,912,427 95.00 2,154,091,582 92.49 Total taxable assessed value of all taxpayers $ 3,669,510,333 100.00 % $ 2,328,917,499 100.00 % The amounts shown above include assessed value data for both the City and the Community Development Commission of Baldwin Paris. Source: HdL Coren 8 Cone Hinderliter, deLlamas & Associates 136 Fiscal Secured year tax 2003 $ 3,667,739 $ 20114 3.870.991 2005 4.079.647 2006 4,430,387 2007 4.839.635 2008 5,223,356 2009 3,948,959 2010 4,321.922 2011 5,157,261 2012 5,114,052 City of Baldwin Park Property Tax Levies and Collections Last Ten Fiscal Years Note (1): The figures PmQed for property tax l Wes and collections are for the City of Baldwin Park only, and do not Include lax increments Wed and collected on behalf of the Baldwin Park Redevelopment Agency. Note (2): Article AIA of1he, California Constitution limits the amount of any ad valorem tax on real property to 1% ofthe full cash value, except that additional taxes may be IeWed to pay debt service on general obligation bonds and certain other indebtedness approwd by the esters. This tax is collected by the County Tax Collector and is distributed according to a formula established by the State Legislature. Nate (3) The City of Baldwin Pads combined the Properly Taxes accounts into one. Source: County of Los Angeles, Office of the Audgor)ContrOer, 137 Total Collections to Date CGIIe,c.I ILnthe Percent of Lay Collections in Winquent Tax Unsecured Taxes Levied FiSCak Year oT Leyr 114% Subsequent Years Collections tax for the tax year Amount .. Percent of Levy Amount Amount 29.280 S 3,697,019 $ 3,901,365 10$%$ 102.856 $ 28,365 $ 49,271 3,920,262 4,127,233 105% 123,601 37,455 44,155 4,123,802 4,451,357 108% 237,685 23,697 24,964 4,455,351 4.930.376 111% 208,527 31,781 3$,639 4,875,274 5,409,350 111% 333,929 31,142 66,559 5.289.925 5,343,719 101% (3) (3) 79,145 4,028,004 5,906,716 147% (3) (3) 57.803 4,379,725 5,193,394 119% (3) (3) 68,860 5,226.121 5.220.369 100% (3) (3) 48.090 5,162,141 5,182,322 100% (3) (3) Note (1): The figures PmQed for property tax l Wes and collections are for the City of Baldwin Park only, and do not Include lax increments Wed and collected on behalf of the Baldwin Park Redevelopment Agency. Note (2): Article AIA of1he, California Constitution limits the amount of any ad valorem tax on real property to 1% ofthe full cash value, except that additional taxes may be IeWed to pay debt service on general obligation bonds and certain other indebtedness approwd by the esters. This tax is collected by the County Tax Collector and is distributed according to a formula established by the State Legislature. Nate (3) The City of Baldwin Pads combined the Properly Taxes accounts into one. Source: County of Los Angeles, Office of the Audgor)ContrOer, 137 Total Collections to Date Amounl Percent of Lay 4,032,586 109% 4, 288,289 109. 4,712,739 114% 5,170.684 116% 5,774,421 118% 5.343.749 101% 5,906,716 147% 5,193.394 119% 5,220,369 100% 5,182,322 100% City of Baldwin Park Ratio of Outstanding Debt by Type Last Ten Fiscal Years Note (1): Population figures were obtained from the State of California Department of Finance. Note (2)'. The figures presented include troth bonds and notes supported by property tax allocations and by special benefit assessments for the combined entity as described in rate 1 to the Basic Financial Statements. 138 (2) Less Fiscal Total Gross dept Net year (1) assessed bonded serdce lorded Capital Notes Total Debt per ended Population value debt funds debt leases payable debt capita 2003 79,600 $ 2,593,022,002 $ 43,145,000 $ 6,917,645 $ 36,227,355 $ 1,204,000 $ 8,207,000 3 45,638,355 $ 573 2004 80,300 2,739,975,404 42,131,000 6,892,662 35,238,338 1,221,000 5,118,490 41,577,828 518 2005 81,226 2,946,204,912 44,856,000 6,496,543 38,359,457 1,146,000 4,369,OW 43,876,457 540 2006 80,986 3,266,371,443 43,089.089 6,058,197 37,030,692 982,000 4,106,000 42,120,892 520 2007 81,146 3,635,272,919 54,131.045 6,568,273 47,542,772 1,019.000 5,118,490 53,680,262 662 2008 81,281" 3,984,336,902 51,937,000 8,192,432 45,744,568 773,000 5,118,490 51,636,058 635 2009 61,445 4,213,482,753 46,529,000 4,977,495 41,551,505 725,000 7,910.490 50,188,995 616 2010 81,604 4,611,933,343 46,927,OW 3.354.699 43,572,301 514,612 4,369,000 48,455,912 594 2011 75,664 4,531,872,593 44,264,000 1,751,761 42,512.239 247,596 4,108,000 46,867,836 619 2012 75,830 4,654,676,396 41,537,000 2,323,299 39,213,701 289,037 3,532.000 43,334.737 671 Note (1): Population figures were obtained from the State of California Department of Finance. Note (2)'. The figures presented include troth bonds and notes supported by property tax allocations and by special benefit assessments for the combined entity as described in rate 1 to the Basic Financial Statements. 138 Fiscal year Assessed Valuation ended Amount % Adjusted 2003 $ 2,593,022,002 250A $ 648,255,501 2004 2,739,975,404 25% 684,993,851 2005 2,946,204,912 25% 736,551,228 2006 3, 266, 371, 443 250/6 816, 592, 861 2007 3,635,272,919 25% 908,818,230 2008 3,984,336,902 25% 996,084,226 2009 4,213,482,753 25% 1,053,370,688 2010 4,611,933,343 25% 1,152,983,336 2011 4,531,872,593 25% 1,132,968,148 2012 4,554,676,396 25% 1,138,669,099 City of Baldwin Park Computation of Legal Debt Margin Last Ten Fiscal Years Note (1): The Code of the State of Califomia pro ides for a legal debt limit of 15% of gross assessed valuation. When this pro"ion was enacted the accessed valuation was based on 25% of the market value. After the 1981 -82 fiscal year, each parcel is assessed at 100% of the market value: The abo,,e computation converts the assessed mluation to the 25% level eifecti\e when the legal debt margin was enacted. Source: Los Angeles County Assessor's Office. 139 General % of Legal Debt Limit Obligation Debt Debt % Amount Bonds Limit Margin 15% $ 97,238,325 $ 36,227,355 37.3% $ 61,010,970 15% 102,749,078 35,238,338 34.3% 67,510,740 15% 110,482,684 38,359,457 34.7% 72,123,227 15% 122,488,929 43,069,089 35.2% 79,399,840 150/0 136,322,735 54,131,045 39.7% 82,191,690 15% 149,412,634 51,937,000 34.8% 97,475,634 15% 158,005,603 49,551,000 31.4% 108,454,603 15% 172,947,500 46,927,000 27.1% 126,020,500 15% 169,945,222 44,264,000 26.0% 125,681,222 15% 170,800,365 41,537,000 24.3% 129,263,365 Note (1): The Code of the State of Califomia pro ides for a legal debt limit of 15% of gross assessed valuation. When this pro"ion was enacted the accessed valuation was based on 25% of the market value. After the 1981 -82 fiscal year, each parcel is assessed at 100% of the market value: The abo,,e computation converts the assessed mluation to the 25% level eifecti\e when the legal debt margin was enacted. Source: Los Angeles County Assessor's Office. 139 City of Baldwin Park Direct and Overlapping Bonded Debt June 30, 2092 Total direct debt Percent 41,537,000 Overlapping debt: (4) Gross applicable to Baldwin Park Unified School District 1996 SerA Debt Service bonded debt City of Baldwin Parks Baldwin Park Unified School District 2001 Refunding Debt Svc. June 30, 2012 Baldwin Park sham of debt Direct debt: (3) 205,000 91537 191,751 Baldwin Park 1915 Act AD99.1 Bogart $ 0 100.000 $ 0 Baldwin Park 1915 Act AD2000 -1 Baldwin 0 100.000 0 Baldwin Park 2004 Lease Revenue Bond 9,290,000 100.000 9,290,000 Pension Obligation Bonds 8,695,000 100.000 8,695,000 Certificate of Participation 23,095,000 93.537 21,602,343 2001 Energy Conservation Bond 0 100.000 0 2002 Variable Rate Demand 2,137,000 100.000 2,137,000 Baldwin Park Redevelopment Agency 10,616,192 1.452 154,142 1990 Tax Allocation Bonds Series A 3,775,000 100.000 3,775,000 1998 San Gabriel Tax Allocation Bonds 4,875,000 100.000 4,875,000 2000 Merged Project Tax Allocation Bonds 8,680,000 100.000 8,680,000 2003 Tax Allocation Bonds Series 4,085,000 100.000 4,085,000 Total direct debt 41,537,000 Overlapping debt: (4) Baldwin Park Unified School District 1996 SerA Debt Service 2,306,097 93.537 2,157,051 Baldwin Park Unified School District 2001 Refunding Debt Svc. 5,455,000 93.537 5,102,437 Baldwin Park Unified School District 2002 Series S -2003 Debt Svc. 205,000 91537 191,751 Baldwin Park Unified School District 2002 Series S -2004 Debt Svc. 5,909,106 93.537 5,527,192 Baldwin Park Unified School District 2005 Refunding Bond 9,422,618 93.537 8,813,623 Baldwin Park Unified School District DS 2002 Series 2005 4,813,699 93.537 4,502,584 Baldwin Park Unified School District DS 2002 Series 2006 17,228,384 93.537 16,114,893 Baldwin Park Unified School District DS 2002 Series 2007 23,095,000 93.537 21,602,343 Baldwin Park Unified School District DS 2002 Series 2008 13,471,140 93.537 12,600,484 Bassett Unified Debt Service 2004 Seriies 2005A 11,003,352 1.452 159,763 Bassett Unified Debt Service 2004 Seriies 20056 10,616,192 1.452 154,142 Bassett Unified Debt Service 2006 Seriies 2007 13,774,566 1.452 200,000 Bassett Unified Debt Service 2006 Seriies B 4,999,970 1.452 72,597 West Covina Unified School District DS 2000 Series C 335,000 0.271 909 West Covina Unified School District DS 2002 Refund Bond 29,295,000 0.271 79,447 West Covina Unified School District DS 2000 Series D 695,000 0.271 1,885 Rio Hondo Comm. College Dist Refunding 2005 43,206,005 0.098 42,229 Rio Hondo Comm. College Dist Ser A 2004A 5,340,000 0.098 5,219 Rio Hondo Comm. College Dist Ser 2004 SER 2008 63,651,844 0.098 62,212 Mt. San Antonio Comm. College Dist. DS 2004 B 6,200,000 5.386 333,919 Mt. San Antonio Comm. College Dist. DS 2005 Bond 48,600,843 5.386 2,617,536 Mt. San Antonio Comm. College Dist. DS 2001, 2006 Series C 79,212,694 5.386 4,266,224 Mt. San Antonio Comm. College Dist. DS 2001, 2008 SERIES D 23,827,409 5.386 1,283,293 El Monte Union High School SD DS 2002 Series A 2,065,000 0.255 5,275 El Monte Union High School SD DS 2002 Series B 3,485,000 0.255 8,903 El Monte Union High School SD DS 2006 Refunding Bond 35,718,692 0.255 91,247 El Monte Union High School DS 2008 Series A 53,225,754 0.255 135,970 EL MONTE UN HI GS 2002 SER C 28,705,000 0.255 73,330 Metropolitan Water District (1) 94,031,705 0.340 320,094 Total overlapping debt 86,526,549 Total direct and overlapping debt $ 128,063,549 201112012 Assessed Valuation: $ 2,938,648,178 (After deducting Redevelopment increment) Debt to Assessed Valuation Ratios: Direct debt 1.32 % Overlapping debt 2.94 Total debt 4.26 Notes: (1) This fund is a portion of a larger agency, and is responsible for debt in areas outside the City. (2) Debt figures include general obligation debt which is being repaid through property taxes. It excludes revenue, mortgage revenue, interim financing obligations, non-l>onded capital lease obligations, and certificates of participation. Source: (3) City of Baldwin Park Department of Finance (4) HdL Goren & Cone, Los Angeles County Assessor Combined 2008109 Lien Date Tax Rolls 140 City of Baldwin Park Full -time and Part -time City Employees By Function Last Ten Fiscal Years Full4ime and Part -time Employees as of June 30, 2012 Function 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 General gorsmment 33 34 38 33 28 30 31 30 32 31 Public safety 125 125 130 115 108 114 111 112 109 103 Community de\elopment 35 34 32 31 26 35 33 45 45 38 Public works 56 56 54 52 46 51 35 33 34 30 Parks and recreation 208 208 208 208 191 207 232 234 186 160 Total 457 457 462 439 399 437 442 454 405 362 141 City of Baldwin Park Pledged- Revenue Coverage Tax Allocation Bonds Last Ten Fiscal Years Fiscal Year Net Ended Gross 20% set Available June 30 Revenue (1) Pass Thnls aside Revenue Principal & Interest Total Coverage 2003 $ 4,501,112 s 1,738,084 s 900,223 $ 1,862,805 $ 2,464,108 $ 2,464,108 0.76 2004 5,688,224 2,086,384 947,101 2,654,739 2,413,569 (3) 2,413,569 1.10 2005 6,147,416 2,909,799 1,080,187 2,157,430 2,335,926 2,336,926 0.92 2006 6,614,399 3,094,273 1,198,627 2,321,499 2,436,218 2,436.218 0.95 2007 6,819,473 2,715,842 1,167,479 2,938,152 2,432,372 2.432,372 1.21 2008 6,865,848 3,022,900 1,253,629 2,5$9.319 2,479,255 2,479,265 1.04 2009 7,154,345 3.300,737 1,326,873 2,526,735 2,520,525 2,520,525 1.00 2010 7,050,343 2,793,546 1,312,141 2,944,656 2,524,443 2,524,443 1.17 2011 6,507,747 2,666,472 1,195,903 2,645,372 2,388,413 2,388,413 1.11 2012 3,665,710 2,247,042 647,371 771,298 2,395,605 2,395,605 0.32 Note: With the exception of the 2000 Merged Refunding Bonds, bonds were issued by the Authority to make loans to the agency to finance certain aclNlies of the agency in or benefiting the. project areas, and secured by tax revenues. (1) San Gabriel Rj%er Tax Allocation Bonds Series 1998 refunded the 19W Series A (2) The 2000 Tax Allocation Refunding Bonds merged redeielopment project refunded four project area debt service: (a) 1998 Housing Portion of San Gabriel River Tax Allocation Bonds. (b) West Ramona 1989 Tax Allocatjon Bonds (c) 1994 Series A Sierra Vista Tax Allocation Bonds. (d) 1986 Delta Assessment District. (3) Sales Tan & Tax Allocation Refunding Bonds Series 2003 Puente Merced refunded 1990 Series B Bonds. Source; City of Baldwin Park Department of Finance 142 City of Baldwin Park Demographic Statistics Last Ten Fiscal Years Source: (1) California Department of Finance (2) Unable to get Data on Personal Income (3) Baldwin Park Unified School District (4) State Employment Development Department. 143 Housing Per Capita School Rate of Fiscal units Personal Income enrollment unemployment Year Population (1) (2) (3) (4) 2003 79,596 (1) 17,677 17,270 8.1 2004 80,325 (1) 17,673 17,471 7.9 2005 80,953 (1) 17,747 17,220 5.4 2006 81,092 (1) 17,781 17,546 5.1 2007 81,146 (1) 17,781 19,187 6.3 2008 81,281 (1) 17,867 16,328 7.2 2009 81,445 (1) 17,908 17,514 15.7 2010 81,604(l) 17,914 15,497 15.2 2011 75,664(l) 17,736 15,202 14.8 2012 75,830(l) 17,774 19,500 12.9 Source: (1) California Department of Finance (2) Unable to get Data on Personal Income (3) Baldwin Park Unified School District (4) State Employment Development Department. 143 City of Baldwin Park Operating indicators by Function Last Ten Fiscal Years 144 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Public Safety Arrests 2,369 2,658 2,317 2,134 1,852 1,871 2,561 2,533 2,738 2,734 Parking Citations 11,615 13,755 12,305 17,393 12,766 12,415 11,464 11,604 10,256 7,809 Public Works: Street Resurfacing(miles) 30 15 6 1 2 0 0 9 1.7 4 Sewers new connections 43 44 47 35 39 16 6 34 19 18 Average Daily Sewertreatment 6149 6155 6191 6202 6200 6293 6300 6900 7320 7806 in 1000's GAL, Parks & Recreation: Number of recreation classes 358 361 374 382 423 417 452 242 257 420 Number of facility rentals 307 310 314 321 246 315 470 795 705 717 144 Police: Stations Patrol Units Public Works: Streets (Miles) Streetlights Traffic Signals Parks & Recreation: Packs Swimming Pools Community Centers City of Baldwin Park Capital Assets Statistics by Function Last Ten Fiscal Years 2003 2004 2005 2006 2007 2008 , 2009 2010 2011 2012 2 2 2 1 1 1 1 1 1 1 34 32 34 31 31 35 39 42 43 45 115 116 117 117 118 118 118 118 118 119 474 474 463 463 475 480 480 480 490 505 56 58 64 64 64 64 64 64 65 68 5 5 5 5 5 5 5 5 5 5 1 1 1 1 1 1 1 1 1 1 1 2 2 3 3 3 3 3 3 3 145 City of Baldwin Park Per Capita Cost - General Governmental Expenditures by Function Last Ten Fiscal Years Fiscal Community Year (1) General Public Public SerAcas and Debt Ended Population Govemment Safety Works Capital Outlay Service Other Total 2003 79,$96 $ 27.00 $ 124.00 $ 126.00 5 133.00 $ 64.00 $ 10.00 $ 464.00 2004 80,325 33.00 143.00 142.00 162.00 58.00 14.00 552.00 2005 80,953 37.00 168.00 162.00 160.00 60.00 14.00 601.00 2005 81,092 58.00 189,00 152.00 138.00 64.00 27.00 628.00 2007 81,146 53.00 342.00 158.00 137.00 67.00 29.00 785.00 2006 81,281 49.00 202.00 95.00 - 170.00 75.OD 38.00 629.00 2009 81,445 37.00 211.00 84.06 159.00 114.00 53.00 654.00 2010 81,6(4 35. D0 209,00 72.06 112.00 95.00 132.00 655.00 2011 75,664 36.00 226,00 71.00 165.00 43,W 56.W 597.00 2012 75,830 42.00 238.00 96.00 160.00 68.00 51.00 654.00 Notes: Includes all Govemmental Fund Types (General, Special Revenue, Capital Pro)ects and Debt Service Funds), including the Baldwin Park Redevelopment Agency and the Baldwin Park Housing Authority. (1) Population figures were obtained from the State of California Department of Finance. Source: City of Baldwin Park Department of Finance, except where noted above. 146 City of Baldwin Park Construction Activity Last Ten Fiscal Years Calendar New year New construction and alterations 'slue of ended Residential Commercial Industrial Total Demolitions Construction 2063 $ 21,891,556 $ 3,157,493 $ 0 (1) $ 25,049,049 $ 375,650 $ 24,673,399 2004 18,712,708 12,529,452 0 (1) 31,242,160 120,500 31,121,660 2005 32,312,393 8,312,013 0 (1) 40,624,406 230,224 40,394,182 2006 20,402,870 9,048,761 0 (1) 29,451,631 192,650 29,258,981 2007 22,301,125 6,791,846 0 (1) 29,092,971 172,045 28,920,926 2008 10,902,293 5,911,824 555,555 17,369,672 334,403 17,035,269 2009 6,442,950 7,425,132 172,000 14,040,082 129,256 13,910,826 2010 8,046,015 5,871,449 203,800 14,121,264 133,280 13,987,984 2011 9,559,585 5,748,912 0 15,557,445 251,948 15,305,497 2012 10,783,927 4,307,933 83,000 15,174,860 172,610 15,OD2,250 Note (1): The Building Division streamlined the monthly report format and began combining commercial & industrial occupancies as of September 2001. Source: City of Baldwin Park Department of Community Detietopment. 147 City of Baldwin Park Ten Principal Employers Disclaimer: The City of Baldwin park makes no claims concerning the accuracy of data provided nor assumes any liability resulting from the use of information herein. Sources: Base on HDL Report of 2009 Principal Employers 148 Number of Employer Business Type Employees Baldwin School Unified School District School District 1,975 Baldwin Park City Hall Government 454 Walmart Supercenter Retail 350 Durham School Services Transportion 301 Esther Snyder Community Center Government 300 LA Department of Public Health Govemment 300 Los Angeles County Department of Parks Government 300 Morgan Park Government 300 Waste Management Inc Waste Disposal 300 Target Retail 200 Total Top Ten Employers 4,780 Disclaimer: The City of Baldwin park makes no claims concerning the accuracy of data provided nor assumes any liability resulting from the use of information herein. Sources: Base on HDL Report of 2009 Principal Employers 148 I11. BALDWIN P A R K TO: FROM: DATE: CITY COUNCIL AGENDA MAR 0 6 FEREPOIRT Honorable Mayor and Members of the City Council Marc Castagnola, AICP, Community Development Man March 6, 2013 SUBJECT: Public Hearing Regarding the Fiscal Year 2013 -2014 Annual Action Plan and Citizen Participation Plan PURPOSE The purpose is for City Council to hold the first of two required public hearings regarding the: 1) FY 2013 -2014 Annual Action Plan; 2) Citizen Participation Plan; and 3) To Consider The Funding Allocations For The FY 2013 -2014 CDBG Public Service Programs. BACKGROUND/ DISCUSSION Pursuant to Housing and Urban Development (HUD) regulations, the City prepared and submitted its five -year strategy designed to address the housing needs of extremely low, low and moderate- income households within the community. The current Five Year Consolidated Plan covers years 2010 -2015. Along with the Five Year Plan, the City must also prepare and submit an Annual Action Plan, and Citizen Participation Plan. All Plans are due to HUD by May 15, 2012. This public hearing will focus specifically on the Action Plan for year four (2012 -2013) of the Five Year Consolidated Plan and the funding allocations to public service programs. For FY 2013 -2014, the City of Baldwin Park expects to receive an estimated amount of $269,230 in HOME Investment Partnerships (HOME) entitlement funds, and $40,000 in HOME projected program income; and $1,044,793 in Community Development Block Grant (CDBG) funds. The anticipated amount is expected to be reduced once the Federal budget has been passed. However, for the sake of completing the required funding process and meeting its deadlines, the estimated amount will remain the same as last years allocation. Of the CDBG amount no more than 15% may be allocated to public service programs, which equates to $156,719. A public service program provides funding or other types of assistance to low- income youth, elderly, disabled, homeless and other special needs individuals. Program Income As with last year, although HUD allows Cities to include the estimated program income when calculating the amount available for public service programs, because program income CDBG Annual Plan PSA March 6, 2013 Page 2 of 2 received on an annual basis continues to reduce, CDBG program income will not be considered in FY 2013 -2014 funding allocations. FUNDING RECOMMENDATIONS Commission /Committee Recommendations The City held two community meetings regarding the CDBG funding process. At the meeting held on February 7th, organizations that submitted applications for public service funding presented their requests before the Joint Commission /CDBG Advisory Committee. As you are aware, the lack of sufficient funding available creates a challenging and overwhelming process. The CDBG Advisory Committee considers their recommendations based on in -depth study of the applications and personal knowledge of the needs of the Baldwin Park residents, resulting in a well informed, educated and united process. The recommendations are as follows: As noted in the table, the Joint Commission has. recommended reducing funding to two programs 1) the Childcare Subsidy program as a result of low participation from residents and 2) the Recreation Sports Scholarship Program to increase the funding for the Youth Employment Program. The funding reduced from these two programs allowed for an increase to the Food Bank Program and the Youth Employment Program. According to the Commission, the rational for this increase to the Food Bank was to provide more food assistance to low income households during these difficult economic times. Again, according to the Commission, the rational for the increase of funding to the Youth Employment Program was to increase on-the-job training opportunities to low- income youth, thereby enhancing self 0 C �o s 0 California Mental Health Connections $ 1,000 $ 31,885 $ 1,000 Childcare Subsidy $ 7,500 $ 5,000 $ 3,500 $ 4,000 Church of the Redeemer Food Bank $ 10,000 $ 15,000 $ 13,000 $ 3,000 Domestic Violence Advocate $ 14,000 $ 22,680 $ 14,000 ESGV Coalition for the Homeless $ 10,000 $ 10,000 $ 10,000 Family Service Center $ 30,000 $ 40,000 $ 30,000 Graffiti Removal $ 33,469 $ 75,000 $ 33,469 Pride Program BPPD $ 18,000 $ 42,000 $ 18,000 Project Sister $ 3,000 $ 3,212 $ 3,000 Recreation/Sports Scholarship $ 15,000 $ 22,000 $ 13,000 $ 2,000 Santa Anita Family Services $ 3,500 $ 5,000 $ 3,500 St. Johns Church Social Services $ 2,250 $ 2,150 $ 2,250 Youth Employment $ 9,000 $ 25,000 $ 12,000 $ 3,000 TOTALS $ 156,719 $ 200,498 $156,719 As noted in the table, the Joint Commission has. recommended reducing funding to two programs 1) the Childcare Subsidy program as a result of low participation from residents and 2) the Recreation Sports Scholarship Program to increase the funding for the Youth Employment Program. The funding reduced from these two programs allowed for an increase to the Food Bank Program and the Youth Employment Program. According to the Commission, the rational for this increase to the Food Bank was to provide more food assistance to low income households during these difficult economic times. Again, according to the Commission, the rational for the increase of funding to the Youth Employment Program was to increase on-the-job training opportunities to low- income youth, thereby enhancing self CDBG Annual Plan PSA March 6, 2013 Page 3 of 3 esteem and encouraging self - sufficiency. Program description of each public service application is also attached for your review. (Please see Attachment) FY 2013 -2014 Annual Action Plan and Citizen Participation Plan Pursuant to the City's Citizen Participation Plan, the City is required to hold two public hearings during the preparation of the subject plans. The draft plans will be available for the required 30 -day comment period and public review at City Hall, 3rd floor and the Public Library beginning April 1, 2013 and concluding at the second public hearing scheduled for May 1, 2013. Public Notification As required, on November 28, 2012, a public notice was published in the San Gabriel Valley Tribune informing the community of the availability of CDBG funds for pubic service programs. The notice provided information regarding the application process and the community meetings with the CDBG Advisory Committee. Also on February 21, 2013, an additional public notice was published in the San Gabriel Valley Tribune for the purpose of informing residents of the public hearing scheduled for March 6, 201, which provides residents an opportunity to comment on the activities and priorities to be considered in the development of the FY 2013 -2014 Annual Action Plan. FISCAL IMPACT There will be an impact to the general funds to the extent that the gap in funding for specific City administered programs would need to be funded. RECOMMENDATION Staff recommends that the City Council conduct the public hearing and following the public hearing approve the allocations for the FY 2012 -2013 CDBG public service programs by selecting one of the following options: • OPTION 1 — Approve the Joint Commission's recommendations for funding; or • OPTION 2 — Revise allocations as the City Council deems appropriate. Attachments 1) Public Service Applications /Program Descriptions CfZVE APPLICATION CHECKLIST O'/ ORGANIZATION California Mental Health Connection Please complete an Application Form for each proposed program /project. If an item is not applicable, indicate "NIA" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (6261960-4011 ext 364/496.. 1. APPLICATION FORM 2. _ BUDGET PROPOSAL (ATTACHMENT A) 3. BOARD OF DIRECTORS AFFIDAVIT 4. ORGANIZATION BY -LAWS 5. CHARTER OF ARTICLES OF INCORPORATION 6. IRS TAX EXEMPT STATEMENT 7. _ MOST RECENT AUDITED FINANCIAL STATEMENT 8. PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on January 3. 2013. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. -3- FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2013 -2014 PLEASE TYPE OR PRINT I. AGENCY INFORMATION Agency Name: California Mental Health Connection Agency Address: 14652 Pacific Ave Address Baldwin Park, California; 91706 Administrator: Elisa K. Jimenez Title: Director Administrator Telephone: 626 430 6197 Fax: 626 4307404 Administrator Email: ekiihaCcr7_yahoo.com Project Site Address: 14652 Pacific Ave Baldwin, Park, CA 91706 Number Street city Zip Code Project Manager: Minoru Mann Title: Operations Manager Project Manager's Telephone: 6264306197 Fax: 6264307404 Project Manager's Email: minorumarinO- )califomiamhc.org Describe Agency's overall function or purpose. Include history and experience in providing this service. Our agency specializes on victims of crime having specialized treatment for incest, sexual abuse survivors and domestic violence. We have many years of experienced on the field of complex trauma and have been licensed to train specialist on complex trauma also. We have every year about 15 therapist who are bilingual and work in families, individuals, groups and couples having a spiritual and family oriented structure. Our agency has surpassed in many ways older agencies not only in expedite service delivery but also in the quality of life of our clients. Has the Agency previously received funding from the City of Baldwin Park? X Yes (if yes, number of years___) No -4- If yes, does your intake sheet and supporting documentation obtain the following: 1. Name 2. Address Yes x No. Yes x No. 3. City in which client last resided.. Yes x No 4. Number of family members. Yes x No 5. Total family (household) income. Yes x No 6. Ethnicity Yes x No. 7. Female head of household Yes x No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Elisa K. Jimenez Director Print Name Title of Officer .-" 0 )k,— —, l 2&1 1 Signature Date ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. -6- Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households It really helps the entire family to deal with victimization but the group for sexual abuse children- supports the individual who is the primary victim of sexual abuse. Please provide the actual number of your agency's total clients assisted to date and the Rrojectegi data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Which translates in to 62 group sessions once a week for the sexually abuse children in the area Presumed Benefit Income eligibility is not required for services provided to Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired immune Deficiency Syndrome (AIDS). -7- Actual Projected 0711112 TO Current 47/01/13 TO 06i30114 BALDWIN PARK RESIDENTS 11 13 NON- BALDWIN PARK RESIDENTS 10 12 Which translates in to 62 group sessions once a week for the sexually abuse children in the area Presumed Benefit Income eligibility is not required for services provided to Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired immune Deficiency Syndrome (AIDS). -7- ■ Adults meeting Bureau of Census definition of severally disable persons ■ Homeless persons ■ Migrant farm workers Which further describes the activity you are proposing? A) X The project will benefit a presumed benefit* clientele as defined by HUD. B) X The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible- income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -8- .... ......... ........... . . . . . . . . . . . . . . H7.......... :on E,5 's 7 BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name . Title Term Expires I.Elisa Jimenez Director 1 0 tj 2.3 1F 2.Vahe Hakimian Administrator i yr o' z 3 14 .3. Fay Craton Secretary (l r) 0 1 .1-3 4. 5. 6. i. S. Name of Executive Directo Elisa IC.` ez CERTIFICATION All organizations that submit this application. must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for . start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information,' either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. -11- AGENCY CERTICATION As the Executive Director, or duly authorized representative of California Mental Health Connection (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Elisa K Jimenez Print Name r"�-V s 1 626 430 6197 Phone Number. eWiha@,yahoo.com Email Address Director Title of Officer -12- 12/27/12 Date PB. 128b RANM CIA CA 9+5741 -Li" In reay refer to 755 : AFF : ARJ March 5, 2010 CALIFORNIA MENTAL HEALTH CONNECTIONS 2217 CALLE PARRAL WEST COVINA CA 92792 -2182 Psrcase CHARITABLE . Code Section fors of Or 23701d 23701d Acca.�nting Period Endin , Corporation Orga iization Number $; December 31 • 3141135 EXEMPT ACKNOWLEDGEMENT LETTER This letter acknowledges that the Franchise tax Soar Your federal deter�einatiaa letter that shows exesmt�ion revalue Code (IRC) Section: S81[c)[3). d [FTBJ has received Taxation Code [R &TC) Section 2371t1d[c)[i)er lifornia .18' Internal exen)t from taxes imposed order P s Revenue and Frovidas that an °rganizatian is date- sination letter art i1 upon submission purssant to Section 5Qi(c)[3)gofht °rIRC. tian�s tax- exempt hstatusral the IRC. The affective date of Your organization's California is 0 i113/2f109. r tax - exempt status . "TC Section 237o ld (c) [ 1 ) further . omega 3�.Zatian•s California tax- exeaptos�ts that the federal tax - exempt status effective date of an under I us is the same date as the nn Section ETC Section ' a' „•�ctar, or 237flldtc) � any change tc 4r purpose that has oc' =erred since orgaizitien� a31y granted must the federal exewstoperation, be reported iwediately to this office '� was r BYLAWS OF CALIFORNIA MENTAL HEALTH CONNECTIONS A California public Benefit Corporation ARTICLE I Connections The name of this corporation shall be California Mental Health . The The may carry out its other name or names that may be approved from timoe to time by Boardlof Directorss.. Y ARTICLE II OFFICES Section i. P inci al f�iee The principal office for the transaction of the business of the corporation ( Principal executive office' � is located at Los Angeles County California. The dire may change the principg.office from one location to another. Any change of directors shall be noted by the she g this location taY on these Bylaws opposite this section, or this section may be amended to state the new location. ARTICLE III OBZCTIVES AND PURPOSES Our Mission is to promote quality tmen including lien cultural and multilevel serviceS that honor ail sacred t g specialized clients, providers and the community. ORS, for the benefit of To accomplish these purposes, the corporation may receive, hold and disburse gifts, bequests, devises and other funds any may own and suitable real estate and b gs, and an maintain or lease for these Y personal property which is deemed necessary kind for Purposes; and to enter into,l�ake and perform and carry out contracts of an purpose without limit as to arn0unt Y ARTICLE IV NONPARTISAN ACTIVITIES This corporation has been formed under the California Nonprofit Public Benefit Corporation Law for the purposes described above, and it shall be nonprofit nonpartisan.. No substantial part of the activities of the. corporation shall e none of Land Publication or dissemination of Materials with the legislation, and the corporation shall not Purpose of attempting to influence on behalf of any candidate for Public office for participate intervene in any political campaign submitted to the people fora otbl against anY cause or measure being The corporation shall not, except in any insubstantial degree, engage in an activities or exercise any powers that are not in furtherance of the above. y purposes described ARTICLE v DEDICATION OF ASSETS The properties and assets of this nonprofit corporation are irrevocably dedicated to educational and charitable purposes. No part of the net earnin s Properties, of this corporation, on dissolution or otherwise, shall inure to the benefit of art g , P perties, or assets Person or individual, or anY member or director of thus co Y Private dissolution, all properties and assets and obligations shall be distributed land da on or an orlon dedicated ;$0:c� table and/or educational paid over to Organization continues to 'fie dedicated to the exempt Purposes, provided that the Revenue Code Section 504cx3). P Purposes as specified in Internal ARTICLE v1 DIRECTORS Section 1. Powers 1. General Co rate Powers. Subject to the provisions of the California Nonprofit corporation law and any limitations in the Bylaws relating to action r Artiehes of Incorporation and these affairs of the co to be approved by the members, the business and rporation shall be managed' and all corporate or under the direction cif the .Board of D. powers shall be exercised, by hectors. 2' p— carers. Without prejudice to these ezrerai subject to the same limitations, the directors c powers, and shall have the power to: z. the corporation; prescribe any pelect and remove and dmti salt chairmen, agents, and employees of that arc consistent with with the Articles of �corporadon, and with these Bylaws and fix their compensation business oBce (b) Change the principal executive office or the principal in the State of California from one location to another; cause the corporation to be qualified to do business in any other state, territory, dependency, or country and conduct business within or outside the State of California; and designate any Place within or outside the State of California for the holding of any member's meeting or meetings, including annual meetings. (c) Adopt, make, and use a corporate seal; prescribe - the forms Of membership certificates; and alter the form of ' the seal and certificate. (d) Borrow money and incur indebtedness on behalf of the corporation and cause to be executed and delivered for the corporation's corporate name, promissory notes, bonds, debentures, deeds of trust mortgages, ses, in the hypothecations, and other evidences of debt and securities. pledges, Section 2. Number and 'cation of Directors directors, The authorized number of directors shall be as set by resolution of the but not less than one (l) or more than eleven (1l ). Directors need not be residents of the state of California or members of the corporation. Each director shall hold o#fiice for a term of one Ye�.(s) and until his successor shall have been elected and d Section 3. jLad�cies I. Emits Cam' y,�A„c�•. A vacancy or vacancies in the Board of Directors shall be domed to exist on the occurrence of the following: (i) the death, resignation, or removal Of any director, (ii) the declaration by resolution of the Board of Directors of a vacancy of die office of a director who has been declared of unsound mi by any order of court or convicted of a felony or has been found b nd judgment of any court to have breached a d Y final order or California Non rofit under Sections 523(} et seq, ofe p Corporation Law may 2' Resit, Except as provided in this Y cosign, which resigoh shall be effective on p'aph' any director Board, the president, the Secretary, notice to the Chair of the a later time for the resignation o become Board effective. Directors, unless the notice specifies effective at a fixture time, e Board of Directors f the resignation of a director is the resignation becomes effective. No director Y elect a successor to take office when then be left without a duI elected ec%r moY resign when the corporation would Y cted director or directors in charge of its affairs. 3 f t t ^r 3. No Vacant oY n R— euction of Number of Directors. No reduction Of the authorized number of directors shall have the effect of removing any director before that director's term of office expires. 4. Restriction m Interested Directors, Not more than 49% of the Persons serving on the Board of Directors at any time may be it :fed persons. An interested person is (1) any person being compensated b th y vlatiE?n .,ci VICeS rendered to it within the previous 12 months whether as :-: _', ;� employee, independent contractor, or otherwise, exciudipo- ..uy reasonable compensation paid to a director as director; and (2) any brother.:;is+ , ancestor, descendent, spouse, brother -in -law, mother- in -law, or father -in -law r .: 1y such person. However, any violation of the provisions of this paragrapi, of any transaction entered in °; �v +�- -..,, �rationnot affect the validity or enforceability i"emoval of Directors. The Board of Directors shall have 611— .. fy power by vote of a majority of its members then in office to suspend or to cmove any member of the Board of Directors without cause, or for conduct which in its opinion disturbs the order, dignity, business or harmony, or impairs the good name, PoPULVity or prosperity of the organization, or which is likely, in its opinion, to endanger the welfare, interest or character of the organization, or for any conduct in violation of State of Federal law, these Bylaws, or of the rules and regulations of the Corporation which may be made from time to time. Such action by the Board of Directors may be taken at any meeting of such board upon the initiative of any member or members of such board, The proceedings of the Board of Directors in such matter shall be final and conclusive. Section 4. Place of Mee • s by Tel hone 1. Regular meetings of the Board of Directors may be held at any place within or outside the State of California that has been designated from time to time by resolution of the Board. In the absence of such designation, regular meetings shall be held at the principal executive office of the corporation. Special meetings of the Board shall be held at any place within or outside the State of California that l as been designated in the notice of the meeting or, if not stated in the notice, or if there is no notice, at the principal executive office of the corporation. Notwithstanding the above provisions of this Section 4, a regular or special meeting of the Board of Directors maybe held at any place consented to in writing by all the Board members, either before or after the meeting. If consents are given, they shall be filed with the minutes of the meeting. 2. Any meeting, regular. or special, may be held by conference telephone or similar communication equipment, so long as all the directors participating in the meeting can hear one another, and all such directors shall be deemed to be present in Person at such meeting. Participation in a meeting through use of electronic video screen communication or other communications equipment, other than conference telephone, M Pursuant to this subdivision constitutes presence in person at that meeting if al of the following apply: a Each member participating in the meeting can communicate with all of the other members concurrently. b. Each member is provided the means ofparticipatinng in all matters before the board, including, without limitation, the capacity to propose, or to interpose an objection to, a specific action to be taken by the corporation. c. Each member participating has consented in writing to electronic communications to and from the corporation. d. The corporation adopts and implements some means of verifying both of the following: i• A person participating in the meeting is a director or other person entitled to participate in the board meeting. n• All actions of, or votes by, the board are taken or cast only by the directors and not by persons who are not directors. Section 5. Re ar Meetings I. AWt-al Meetiri�. The annual meeting of the Board of Directors shall be held on the third Saturday of the month of March in each Year at I0:00 A.M. Should said day in any year fall on a holida the re such year may be held on said hour on they next business of the The Board of Directors may, in its discretion, set another date and time for the annual meeting in any Particular year. 2• Other Re Liar Meetings. Other regular meetings of the Board of Directors may be held at such days and times as the Board of Directors may from time to time designate,provided however, should said day fall upon a legal holiday, then said meeting may be held at said time on the next business day thereafter. Section 6. Special Meet I. Authority to Call• Special meetings of the Board of Di any purpose may be called at any time by the Chair. rectors for of the Board or the President, or any Vice President, the Secretary, or any two directors. 2. Notice. (a) Manner of Givin , Notice of the time and place of special meetings shall be given to each director by one of the foilowing delivery or written notice; (ii) by first -class mail rn tlrods: (i) by personal communicafiion, either directly to the director or n a postage paid; (iii) by telephone would reasonably be expected to communicate such roti e pro ptly to tthe director or (iv) by other electronic means. These shall include but are not limited to voice messaging, facsimile, telegraph or, provided that the director has consented in writing to electronic 5 communications from the corporation, electronic mail (email). All such notices shall be given Or sent to the directors address or telephone number as shown on the records Of the corporation. (b) Time Re uirements. Notices sent by first class mail shall be deposited into a United States mail box at least four days before the time set for the meeting. Notices given by personal delivery, telephone, or other electronic means shall be delivered, telephoned, or transmitted at least 48 hours before the time set for the meeting: (c) Notice Contents. The notice shall state the time and place for the meeting. However, it need not specify the purpose of the meeting, or the place of the meeting, if it is to be held at the principal executive office of the corporation. Section 7. Quonun A majority of the actual number of directors, but not less than two or one- fifth of the authorized number, whichever is greater, shall constitute a quorum for the transaction of business, except to adjourn as provided in Section 11 of this Article VI. Every act or decision done or made by a majority Of the directors present at a meeting duly held at which a quorum is present shall be regarded as the act of the Board of Directors, subject to the provisions of the California Nonprofit Corporation Law, especially those provisions relating to (i) approval of contracts or transactions in which a director has a direct or indirect material financial interest (ii) appointment of committees, and (iii) indemnification of directors. A meeting at which a quorum is initially present may continue to transact business, notwithstanding the withdrawal of directors, if any action taken is approved by at least a majority Of the required quorum for that meeting. Section 8. 114nam—of—Acting The act of the majority of the directors present at a meeting at which a r quorum is present shall be the act of the directors. Section 9. New] Created Directorshi sand Vacancie Newly created directorships resulting from an increase in the number of directors and vacancies occurring in the board for any reason, may be filled by a vote of a majority of the directors then in office, although less than a quorum exists. A director elected to fill a vacancy shall hold o q c3' office for the unexpired term of his predecessor. u Section 10. Vt�aiver of Notice The transactions of any meetings of the Board of Directors however called and noticed or wherever held, shall be as valid as though taken at a meeting duly held after regular call and notice, if (a) a quorum is present, and (b) either before or after the meeting, each of the directors not present signs a written waiver of notice, a consent to holding the meeting, or an approval Of the minutes. The waiver of notice or consent need not specify the propose of the meeting. All waivers, consents and approvals shall be filed with the corporate records or made a part of the minutes of the meeting. Notice of a meeting shall also be deemed given to any director who attends the meeting without protesting before or at its commencement about the lack of adequate notice. Section I L Adoournment A majority of the directors present, whether or not constituting a quote, may adjourn any meeting to another time and place. Section 12. Not* of Adoournment Notice of the time and place of holding an adjourned meeting need not be given, unless the meeting is adjourned for more than 24 hours, in which case personal notice of the time and place shall be given before the time of the adjournment meeting to the directors who were not present at the time of the adjournment. Section 13. Acti��eeting Any action required or permitted to be taken by the Board of Directors may be taken without a meeting, if all members of the Board, individually or collectively, consent in writing to that action. Such action by written consent shall have the same force and effect as a unanimous vote of the Board of Directors_ Such written consent or consents shall be filed with the minutes of the proceedings of the Board. Section 14. Fees and Comnsation of Directors Directors and members of committees may receive such compensation, if any, for their services, and such reimbursement of expenses, as may be determined by resolution of the Board of Directors to be just and reasonable. ARTICLE VII COMMITTEES Section 1. Co ttees of Directors The Board of Directors may, by resolution adopted by a majority of the directors then in office, designate one or more committees, each constituted of two or more directors, to serve at the pleasure of the Board. Any committee, to the extent provided in the resolution of the Board, shall have all the authority of the Board, except :. that no committee, regardless of Board resolution, may: (1) Take any final action on matters which, under the Nonproft corporation Law of California, also requires members' approval or approval of the outstanding shares; (2) Fill vacancies on the Board of Directors or in any committee; any committee; (3) Fix compensation of the directors for serving on the Board or on (4) Amend or repeal Bylaws or adopt new Bylaws; (5) Amend or repeal any resolution of the Board of Directors which by its express terms is not so amendable or repealable; (6) Appoint any other committees of the Board of Directors or the members of these committees; (7) Approve any ttransaction (1) to which the corporation is a party and one or more directors have a material financial interest; or (2) between the corporation and one or more of its directors or between the corporation or any person in which one or more of its directors have a material financial interest. E2 Section 2. Meet n s and Action of Committees Meetings and actions of committees shall be governed by, and held and taken in accordance with, the provisions Article of VI of these Bylaws, concerning meetings of directors with such changes in the context of those Bylaws. as : are necessary to substitute the committee and its members for the Board of Directors and its members, except that the time for regular meetings of committees may be determined either by resolution of the Board of Directors or by resolution of the committee. Special meetings Of committees may also be called by resolution of the Board bf Directors. Notice of special meetings of committees shall also be given to any and all alternate members, who shall have the right to attend all ' meetings of the committee. Minutes shall be kept of each meeting of any committee and shall be filed with the corporate records. The Board of Directors may adopt rules for the government of any committee not into nsistent with the provisions of these Bylaws. AR TICLE VIII OFFICERS Section I. cers Chie The officers Of the corporation shall be a President, a Secretary, and a f Financial officer. The corporation may also have Chair a of the Board, one or more Vice Presidents and such other officers as may be appointed in accordance with the E2 provisions of Section 3 of this Article TH, Neither the Secretary nor the Chief Financial Officer may serve concurrently as either the President or the Chair of the Board. Section 2. Election of Ofr,, -rs The officers of the corporation, except those appointed in accordance with the provisions of Section 3 of this Article VIII, shall be elected by the Board of Directors. Section 3. SILbodinate Officers The Board of Directors may appoint, and may authorize the Chair of the Board or the President or another office to appoint, any other officers that the business of the corporation may require, each of whom shall have the title, hold office for the period, have the authority, and perform the duties specified in the Bylaws or determined from time to time by the Board of Directors. Section 4. Re oval of Officers Any officer may be removed, with or without cause, by the Board of Directors, at any regular or special meeting of the Board, or (except in case of an officer chosen by the Board of Directors) by an officer on whom such power of removal may be conferred by the Board of Directors. Section 5. Resi on of Ofi'icers Any officer may resign at any time by giving written notice to the corporation. Any resignation shall take effect at the date of the receipt of that notice or at any later time specified in that notice; and, unless otherwise specified in that notice, the acceptance of the resignation shall not be necessary to make it effective. Any resignation is without prejudice to the rights, if any, of the corporation under any contract to ih the officer is a party. Section 6. Vacancies In Offices A vacancy in any office because of death, resignation, removal, disqualification, or any other cause shall be filled only in the manner prescribed in these Bylaws for regular appointments to that office. Section 7. Re o si ilities of Officers 1. Chair of the Board. If such an officer be elected, the Chair of the Board shall preside at meetings of the Board of Directors and exercise and perform such other Powers and duties as may be from time to time assigned to him by the Board of Directors or prescribed by the Bylaws. If there is no President, the Chair of the Board shall in addition, be the Chief Executive is of the corporation and shall have the powers and duties prescribed in Paragraph 2 below. In the absence of the Chair, the Board may I elect a director to serve as a temporary Chair. 2. President. Subject to such supervisory powers as may be given by the Board of Directors to the Chair of the Board, if any, the President shall, subject to the control of the Board of Directors, generally supervise, direct, and control the business and the officers of the corporation. He shall execute, with the Secretary, in the name of the corporation, all deeds, bonds, contracts and other obligations and instruments authorized . by the Board of Directors to be executed. He shall have such other powers and duties as may be prescribed by the Board of Directors or the Bylaws. I Vice President. In the absence or disability of the President, a Vice President, if any, shall be designated by the Board of Directors to perform all the duties of the President, and when so acting shall have all the powers of, and be subject to all the restrictions of the President. The Vice President shall have such other powers and Perform such other duties as from time to time may be prescribed for them respectively by the Board of Directors or the -Chair of the Board. 4. Secre . The Secretary shall attend to the following: (a) Book of Minutes.. The Secretary shall keep or cause to be kept, at the principal executive office or such other place as the Board of Directors may direct, a book of minutes of all meetings and actions of directors, committees of directors, and members, with the time and'place of holding, whether regular or special, and, if special, how authorized, the notice given, the names of those present at such meetings, the number of members present or represented at members' meetings, and the proceedings of such meetings. to (b) Notices Seal and Other Duties. The Secretary shall give, or cause to be given, notice of all meetings of the members and of the Board of Directors required by the Bylaws to be given. He shall keep the seal of the corporation in safe custody. He - shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or the Bylaws. 5. Chief EWMcial Officer. The Chief Financial Officer shall attend to the following: ` ' (a) Books of Account. The Chief Financial Officer shall keep and maintair , or cause to be kept and maintained, ad equate and correct books and records x m of accounts of the properties and business transactions of the corporation, including accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital, retained earnings, and other matters customarily included in financial statements. The books of account shall be open to inspection of any director at all reasonable time. Chief Financial Officer shall hall d DeP posit ialmoney and other valuables in tthde name an .The name and to the to ice✓ elect a director to serve as a temporary Chair. 2. President. Subject to such supervisory powers as may be given by the Board of Directors to the Chair of the Board, if any, the President shall, subject to the control of the Board of Directors, generally supervise, direct, and control the business and the officers of the corporation. He shall execute, with the Secretary, in the name of the corporation, all deeds, bonds, contracts and other obligations and instruments authorized. .by the Board of Directors to be executed. He shall have such other powers and duties as may be prescribed by the Board of Directors or the Bylaws. I Vice President. In the absence or disability of the President, a Vice President, if any, shall be designated by the Board of Directors to perform all the duties of the President, and when so acting shall have all the powers of, and be subject to all the restrictions of the President. The Vice President shall have such other powers and perform such other duties as from time to time may be prescribed for there respectively by the Board of Directors or the Chair of the Board. 4. Secre . The Secretary shall attend to the following: (a) Book of Minutes. The Secretary shall keep or cause to be kept, at the principal executive office or such other place as the Board of Directors may direct, a book of minutes of all meetings and actions of directors, committees of directors, and members, with the time and'place of holding, whether regular or special, and, if special, how authorized, the notice given, the names of those present at such meetings, the number of members present or represented at members' meetings, and the proceedings of such meetings. (b) Notices Seal and Other Duties. The Secretary shall give, or cause to be given, notice of all meetings of the members and of the Board of Directors required by the Bylaws to be given. He shall keep the seal of the corporation in safe custody. He shall have such other powers and perform such other duties maybe prescribed by the Board of Directors or the Bylaws. .'; S. Chief Financial Officer. The Chief Financial Officer shall attend to the following: ,= (a) Books of Account. The Chief Financial Officer shall keep and maintain, or cause to be kept pt and maintained, adequate and correct books and records of accounts of the properties and business transactions of the corporation, including accounts of its assets, liabilities, receipts, disbursements earnings, and other matters customarily included in financiial statements The al books account shall be open to ks of Pe inspection of any director at all reasonable time. (b) Deposit aid Disbursertient of M_ onev and_ Valuables. The Chief Financial Officer shall deposit all money and other valuables in the name and to the 10 AA k credit of the corporation with such depositories as may be designated by the Board of Directors; shall disburse the funds of the corporation as may be ordered by the Board of Directors; shall render to the president and directors, whenever they request it, an account of all of his transactions as Chief Financial officer and of the financial condition of the corporation; and shall have other powers and perform such other duties as may be prescribed by the Board of Directors or the Bylaws. (c) Bond. If required by the Board of Directors, the Chief Financial Officer shall give the corporation a bond in the amount and with the surety or sureties specified by the Board for faithful performance of the duties of his office and for restoration to the corporation of all its boobs, papers, vouchers, money, and other Property of every kind his possession or under his control on his death, resignation, retirement or removal from office. ARTICLE IX Section 1. ludgmnity The corporation may indemnify any agent of the corporation against any liability asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, as may be allowed by the California Nonprofit Corporation Law and any future amendments to it. Section 2. insurance The Board of Directors may adopt a resolution authorizing the purchase and maintenance of insurance on behalf of any agent of the corporation against any liability asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, whether or not this corporation would have the power to indemnify the agent against that liability under the provisions of this section. Section 3. Fiduciaries or Co orate E to ee Benefit Plan This Article does not apply to any proceeding against any trustee, investment manager, or other fiduciary of an employee benefit plan in that person's r capacity as such, even though that person may also be an agent of the _. - : " >• g corporation as .: defined in Section 1 of this Article. Nothing contained in this Article shall Iinnit to indemnification to which such a trustee, investment manager, or other fiduciary any ma right e entitled by contract or otherwise, which shall be enforceable to the extent permitted by be applicable law. ARTICLE X Section I. Ins ection b Directors %r Every director shall have the absolute right, at any reasonable time, to inspect all books, records and documents of every kind and the physical properties of the corporation and each of its subsidiary corporations. This inspection by a director may be made in person or by an agent or attorney, and the right of inspection includes the right to copy and make extracts of documents. Section 2. Annual Re ort The annual report shall be sent to the directors by the Chief Financial Officer not later than 120 days after the close of the corporation's fiscal year. Such report shall contain in appropriate detail, the following information duly certified by the Chief Financial Officer: (1) The assets and liabilities, including the trust fund, of the corporation as of the end of the fiscal year. (2) The principal changes in assets and liabilities, including trust funds, during the fiscal year. *z (3) The revenue or receipts of the corporation, both unrestricted and restricted to particular purposes, for the fiscal year. (4) The expenses or disbursements of the corporation, for both general and restricted purposes, during the fiscal year. {5} 6322. Any information required by California Corporations Code Section ARTICLE Xi Amendments of these Bylaws may be proposed at any meeting of the Board of Directors or of the corporation. To become effective, they :;. must receive a majority vote of the quorum of the Board present. The Bylaws may be amended at any time by the written consent of the Board of Directors. ARTICLE XII MEMBERSHIP :. Section 1. Me-- The corporation shall have no members within the Ineaning of Section 5056 of the Califomia Nonprofit Corporation Law. Any action which would otherwise require approval by such members shall require only approval of the Board. Section 2. As-- sopiates *z 4 The corporation may refer to persons associated with it as "members" even though such persons are not members, within the meaning of Section 5056 of the California Nonprofit Corporation Law, and no such reference shall constitute anyone such a member. The corporation may confer, by amendment of its Articles or of these Bylaws, some or all of the rights of a member, as set forth, in the California Nonprofit Corporation Law, upon any person or persons who do not have the right to vote for the election of directors or on a disposition of substantially all of the assets of the corporation or on a merger or on a dissolution or on changes to the corporation's Articles or Bylaws, but no such person shall be a member within the meaning of. said Section 5056. ARTICLE MII CONSTRUCTION AND DEFINITIONS Unless the context requires otherwise, the general provisions, rules of construction, and definitions in the California Nonprofit Corporation Law shall govern the construction of these Bylaws. Without limiting the generality of the above, the masculine gender includes the feminine and neuter, the singular number includes the plural, and the plural number includes the singular, and the term "person" includes both the corporation and a natural person. 13 CERTIFICATE OF ADOPTION OF BYLAWS ADOPTION BY INCORPORATOR The undersigned Incorporator of the above named corporation hereby adopts the same as the Bylaws of the said corporation. Executed this 3 'day of 2a o CERTIFICATE OF SECRETARY I DO HEREBY CERTIFY AS FOLLOWS: named co That I am the duly elected, qualified and acting Secretary Fporation, that the €oregoing Bylaws were adopted as the Bylaws f said above corporation on the date set forth above by the Incorporator of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand this 3 20 aq day of to 09= # 7 1 Sys of Cwtfomla Socre Frf of S#aft LE STATEMENT OF SacEiRMhT#ON ► :: '� M w • (DOOMMOC11,91W-0 lt; Croft Un&m wd ConwurW Coopw*b% Cvtpontoo=) of ft FlaheFm #M .ft . IWt APR 0 9 26 RWOKFAW—REWBM#RUCTRMBE3VMCOMPUETMTMFOIM Ttm SWW Far Fft �. CO�ptZ1i� liAi! �uaa du r�aE sMler If swsa is paeprbMadj lr,� ,C,e, /It ,fh �Or1i�rt1' 3141135 DER:m urt 3 - CO@WWM ffdW C*Y L OFfI E (Oo not atrlxm ad vw nrarxa ass* Z* llam 2 armor be a RO. eox.j 2 arIMMi AD f MaFPMWKXp It IFAW MY STATE 71v a CA S sl�rtr tloanoMoFT�EOOMSwow►raM�amor � sr�aP 112 Oil �TE � � � 1Q21'ra HARM AM COOMMADORIB$M OF IM FO�LUXUN f OF a f "IpKftawoarca�aybeaMoo b wrrarMh MrWWOOonmwthaws�!erasalMmm Aoc paFd�de�sMles an � tom 5!' M* 4. ff Ap DPP CTd 023 �,ATE 2V CC Z CI d4 3 E W&Vm A00f*ss cmr cr ion Y� Q. i�A,3A S - STATE zip 00 IL CraMF �a► c� ADUMS �3z oaf ! �G / L 22j'0n 1/4.OL Z am arATE apoo - cw jra IY6HR Ip O pjm 6E OF (� �� Is an ir+dridnai: App is Cauornb Od ftn 8 be amr4 i W aiaata0d�ara (s P� iabc add was R not aooa/r6Maj. Its» apr+rit b anarrer °er��la�CoftOm an isoaaadtlu0auruMtbelMr� aoa"�""'a�• an �ewllMh sa. ca�a,i,saa X MMEOFAGBfTFOrI flFM a �w.MsAae�Mr�a_�eoF _ _ ��!V!K LpAMeiWMVplAL Crnr STATE aP co �t11Ml�.S1�ttMBIQM d A4 R Aieclt Mara I< sM CNtCab aackn 13M at wq j �Adsdpocwrdiobrrs � . b a braerst dftubpnwt WON Ire Dsr4,SBrNrp Cc !4� mmudi0 bi►C@Nbrr" CM Cads aarxa h Mt QsrNiope+ent mart alas ft a swum* by Ca .Mn Unb�pt n 1363 6 M'IaRae aea sa n d °ORS°F°r kwft.x ioma on sN mvem a33a Ha !bft s°'tor aFTtCASKcMTK)KIFrwr CITY fs Fiiol�rsi#�Er/UMr�aE11 Cp 8s rF 'HErvnrW- ALL=TK*ICF lCarFlrt lrla. ay aw.. amvor a�lsancansi.. arfpaaanamlrraw tdr�rf,�tC°11fnQ'4aFfiEOE+IEi � ���CF T WAPWOW :1T.1FAlt1r an, t� u "O MOLTK7Mf COWAWW !sue IS TAM AND COr*aG% APPENDIX A: REQUIRED FORMS VENDOR'S EEO CERTIFICATION Company Name Address C ) / --l-e,) [� A6 45 7 ;Z& Internal Revenue Service Employer Identification Number GENERAL In accordance with provisions of the County Code of the County of Los Angeles, the Vend and agrees that all persons employed by such firrn, its affiliates, subsidiaries, or holding rr and will be treated equally by the firm without regard to or because of race, religion, agcest, origin, or sex and in compliance with all anti - discrimination laws of the United States of Ameri State of California. CERTIFICATION YES 1. Vendor has written policy statement prohibiting NO discrimination in all phases of employment. 2. Vendor periodically conducts a self-analysis or utilization analysis of its work force. 3. Vendor has a system for determining if its employment Practices are discriminatory against protected groups. 4. When areas are identified in employment practices, Vendor has a system for taking reasonable corrective action to include establishment of goal and /or timetables. Signature Name and Title of Signer (please print) 7-0 v.& {fr} ( ( IA ( Date City of Baldwin Park FY 2013 -2014 Community Development Block Grant F Public Service Request for Funds JAN 03Z013 nd .. _ Contact Person: Manuel Carrillo Jr. Phone Number /Ext. (626) 813 -5269 (Previous Year Allocation): $7,500 CDBG Amount Requested: $ 5.500 Other Funds: $_10,000 Total: $_ 15,500 (Please attach a copy of your proposed budget} Project Description: Child Care Subsidy This orocirarn provides workingparents with financial assistance to offset the cost of child care services. Parents and participants must be Baldwin Park Residents to qualify for the subsidy and ._ meet very low to moderate - income levels. The monthly reimbursement will be 20% for all households. Participants who enroll in the program this fiscal year will only be allowed to participate in the rp ogram for a max of 2 years Parents are allowed to select a childcare center of their choice who is a _ California licensed child care provider or a City operated Program. To participate in the programti parents are required to provide proof of residence and income verification. The entire amount allocated for the program goes directly to participating families and the department absorbs the remaining costs and/or expenses for utilities materials and supplies, building maintenance outside printing expenses, and part time staffing. . (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA, Individuals Youths Households Projected Number of Beneficiaries Served: Individuals or 8 Households For CDBG Department Use Only. Recommendation: Approved El Den $ National Objective / Eligible Criteria Comments: Reviewed By: Approved; APPLICATION CHECKLIST ORGANIZATION Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "NIA" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960 -4011 ext 3541496.. 1. APPLICATION FORM 2: BUDGET PROPOSAL (ATTACHMENT A) 3. BOARD OF DIRECTORS AFFIDAVIT 4.1 ORGANIZATION BY -LAWS 5. �(I CHARTER OF ARTICLES OF INCORPORATION 6. ��` IRS TAX EXEMPT STATEMENT 7. Z( MOST RECENT AUDITED FINANCIAL STATEMENT 8. ZC PAST AND PROJECTED ACCOMPLISHMENTS . Application packages are due by 5 p.m., on January 3, 2013. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. -3- i !tip FUNDING APPLICATION BALDW I N PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2013 -2014 PLEASE TYPE OR PRINT I. AGENCY INFORMATION Agency Name: C. klcch CS _V\-%o (I-R�Iyinne —Vtn\z Agency Address: - Address _ mcn\ec Street I City Zip Code Administrator: f)r. Pc,1 Title: Administrator Telephone: G &c, - `AstS _ Fax: a(p- QoS- Administrator Email: p ace CKA$ ho cxc, Project Site Address: -',73c% Number City Zip Code Project Manager: Ce -Vkk ru Title: C(wnmy,,+4 OrL &V CXCP-00,� Project Manager's Telephone: (,;)6 c(,u- � 5bc, _Fax: Project Manager's Email: uvO:ccrn - Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). mu- e h zeia�, su� tiuw- tin�vrn� vvxoi, Aw"V, . sss .� ,tom u,,.,,k hur•,� 1 t - %n V C v � 'i11\ (Lw n a ! xt) dk\,g!:L, Q OQI a d\ k- I,y_t� t� [r I., V''XI Wo-ina Vti_ .e.ChSNA1 .e-- \1, -. (,"V\ kvq kL.L���Iry Has the Agency previously received funding from the City of Baldwin Park? Yes (if yes, number of years �}) No _4- PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ 151000.00 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. The Redeemer Food Program provides food assistance to Individuals and families in the community that are described as: - Low Income - Seniors living on fixed - income - Hard - working low- income couples - Physically and developmentally disabled children and adults - Victims of personal tragedy (fire, loss of job) - As well as others suffering from hunger and malnutrition With the help of volunteers, food baskets are assembled and handed out on the last Saturday of the month. However, with the increasing demand of services the program has now been offering food baskets on a weekly basis and is committed to providing these services more frequently throughout the week. For those unable to reach our facility, our Feed the City program reaches.out to them. Our goal is to expand and increase our services and the amount of baskets given, to not have to turn away individuals /families each week as we run out of food. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) The program identifies those individuals and families in the community of Baldwin Park with low incomes. The majority are single women with children, elderly, disabled, and Hispanic households with children. _ Describe any special characteristics of your client population. Increase in Funding Request - If yot through Baldwin Park's CDBG program, of funding requested, please explain the in type of services or beneficiaries).r r agency has been previously funded and there is an increase in the amount purpose for the increase (i.e., increase Due to the financial difficulties affecting our community_, we are in need of additional fundina to meet the needs of the people. There has been an increase in demand over the last few months and we do not see any decline in demand for the coming ear. -5- CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? ?� Yes We if yes, does your intake sheet and supporting documentation obtain the following: I . Name Yeses_ No 2. Address Yes X No 3. City in which client last resided. Yeses_ No 4. Number of family members. Yes X No 6. Total family (household) income. Yes X No 6. Ethnicity Yes iC No 7. Female head of household Yes_ No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Print Name Signatur -6- Title of Officer [,2--(3 Date ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our. agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year -7- Actual Projected 0711112 TO Current 07/01/13 TO 06/30/14 BALDWIN PARK RESIDENTS NON- BALDWIN PARK RESIDENTS�� -7- w m ❑ w CO O a O w iL o � m m a� � L a a a z a r 0 N C r_�Lm o N CL a Z o cc v d CD L GI CL O C O L a � o Z o U0 3 M a CV � U d U Z c m � U F- a F- N LL 4. C N � t4 7+ fA N as F- L) N o LL zm Q m E O .L 0 w (D cv �' E w r a) 2 O o N w ++ r Clt M d' LO CQ I` OO F- LU C7 ❑ D m cl W N a O w IL o O o O o 0 0 0 60- d d d O O d O O � O O F; G O o d O O Lo O LO o o p o O O ° ° O ° O o O o O L 000 CC) i- O O T- U-) Co U-) O d [l- fl O r N N m O CD 000 O O O o o°o L °o o ° 0 d 5 o 0 o 0 0 0 o o CD a L K•+ u°� _ U-) m O O In Lo o°a_ 0°0 Ei O Ca d r I` N �t �n d O d d d N CO CD er ° 0 0 0 N I U O ° O O C). d (D O CD O O O o O o O ,o O U-) C5 o CD o O a O o 6 uo Q m °. vi 0 u6 LO O O O N N O r m d O CD Cl U 00 O O °o °o °o mo _ o d o o d 6 ,) 6 V) o d d 0 d o d d o Lo o Lo d d C U O CD O I-- N It CD O d N N d Co r cu d CL p ° o 0 o O d o O ° O q O ° O L o 0 0 o C) o 0 0 0 0 w o od °n U') LO 0 0 0 0 to d° . 0 ° 000_ CCL i O O O r ti N ,;I U-) O O d' Nt O N CD Cfl L U CV) r O N O d d o O O C� O O O ° O d d O O O O O O °O O °(D O O O C� d oo O QD W co 0 0 °. ° CD o. ° a CD o C6 CQ N F •' Q O r c^ LO 00 U') O O fl- tti O r r r I1 it n Q) CO � +fe�a+,o Q > LU m W C E W c4 0 D 0 co m � c m C i LL al p f o E � c c I CL a _ D Q cm •C: - (D r AL' W _O Ll W y� o 0 0 ct� D 0 C) I 0 I SS� Presumed Benefit . Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit* clientele as defined by HUD. B)_ The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible- income persons. 2 BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's .current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -8- BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 2. CAWS S�:h�vv�,1 Sec - G1 /QI 3. �u r�: i� { O�L 10\ 1� 4.{ 5. 6. 7. 8. Name of Executive Director 0, -. 0", \ % Fl CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, . either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. AGENCY CERTICATION As the Executive Director, or duly authorized representative of (Agency), l certify that the applicant is fully ca able of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Print Name Signature Phone Number Email Address -12- Title of Officer 1 2- , l:3 Date !4f , g , 1 jxjr4cihL 43o:r t1v4e , 4 4C]hL Constitution and By -laws Affiliated with The General Council Of the Assemblies of God ►'� Ana Southern Pacific Latin American District As approved by the Membership of Church of the Redeemer On October 24,1999 October 1999 CONSTITUTION AND BY -LAWS a CHURCH OF THE REDEEMER, AFFILIATED WITH THE GENERAL COUNCIL OF THE ASSEMBLIES OF, GOD, LATIN AMERICAN DISTRICT COUNCIL WHEREAS, it is the express purpose of God to call a saved people who shall constitute the Body or Church of our Lord Jesus Christ, established upon the foundation of the Apostles and Prophets, Jesus Christ Himself being the Chief Cornerstone; and, God has ordained that His Universal Church should find expression in and through local churches, to assemble together for worship, fellowship, counsel and instruction in the Word of God, to do the works of ministry, and exercise spiritual gifts and offices as provided in the New Testament; THEREFORE, this corporation is formed to propagate the.Gospel of Jesus Christ, according to the Holy Bible, in fellowship with THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, a Missouri Nonprofit Corporation, as a local church under the headship of the Lord Jesus Christ, with customs and traditions of Evangelical Pentecostal Christianity; and, in these premises, the following Constitution and By -Laws are adopted: CONSTITUTION ARTICLE ONE - NAME The name of this corporation is CHURCH OF THE REDEEMER hereinafter referred to simply as "church" or' "corporation ", though this corporation may by special resolution of the Church Board adopt other and fictitious names for the purpose of doing business through its various departments and programs, as deemed necessary, convenient or expedient, and in such manner as to be in compliance with law. ARTICLE TWO - FOUNDATIONAL CONSIDERATIONS, PRINCIPLES, PURPOSES, TENETS OF FAITH Section One: Supreme Authority of the Holy Bible This church holds the Bible, the Holy Word of God, to be supreme in all matters governing this church, the ultimate authority for rules of order, in keeping with the Spirit of Christ; and, that every born-again Christian should endeavor to keep the unity of the Spirit in the Bond of Peace... "till we all come in the unity of the faith, and of the knowledge of the Son of God, unto a perfect man, unto the measure of the stature of the fullness of Christ" (Ephesians 4:13). Section Two: Purposes- Worship, Evangelism and Fellowship The purposes for which this corporation is formed are to establish and maintain a place of worship of Almighty God, our Father, and the Lord Jesus Christ, His only begotten son, through the Holy Spirit, and promotion of Christian fellowship and edification, to conduct business as a church, under guidance of the Holy Scriptures, and to do the work of evangelism in home and foreign fields, obedient to the Great Commission of the Lord Jesus Christ. Section Three: Tenets of Faith As Tenets of faith, this church accepts the Holy Bible as the inspired and revealed Will of God, the all- sufficient rule of faith and practice, and for the purpose of maintaining general unity, adopts the STATEMENT OF FUNDAMENTAL TRUTHS OF THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, as same is now and from time to time may be revised, and as recited in the true copy thereof which follows as an addendum to this code of Constitution and By -Laws, by this reference here incorporated as though set forth in full. ARTICLE THREE - STANDARDS, PREROGATIVES AND POWERS Section One: Standards and Church Government Prerogatives it shall be a. standard and responsibility of this church to preserve scriptural order in all matters affecting its life and ministry, reserving the right of self - government, the. prerogatives to choose its own Pastor, and, by action of its membership or Church Board to elect its officers and directors, to establish and maintain standards of membership and discipline, to acquire and Bold title to property, and to transact all other business pertaining to its life and conduct as a local church, according to Holy Scriptures and as hereinafter in this Code of Constitution and By -Laws provided. Section Two: General Powers This corporation shall Have and is empowered to exercise all rights, powers and privileges generally accorded to corporations of this kind, including the power to contract, to acquire; hold, buy, sell, lease, mortgage, hypothecate, or otherwise encumber, and to dispose of in anyway, real and personal property of all kinds and descriptions, and to conduct all business which is lawful, necessary " or expedient, in promoting the purposes of the corporation, including the power to issue, purchase, redeem, receive, take or otherwise acquire, own, sell, lend, exchange, transfer or otherwise dispose of, pledge, use or otherwise deal in property of any kind, including its own bonds, debentures, notes and debt securities. ARTICLE FOUR - RELATIONSHIP WITH THE ASSEMBLIES OF GOD Section One: Affiliation While recognizing inherent right to sovereignty in the conduct of its own business affairs, this church voluntarily enters into full cooperative fellowship with and as a member of THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, a Missouri Nonprofit Corporation, Springfield, Missouri, and likewise in fellowship with and as a member of the SOUTHERN PACIFIC LATIN AMERICAN DISTRICT COUNCIL OF THE ASSEMBLIES OF GOD, a California Corporation, and subject to their superior authority in matters of doctrine and conduct, which corporations are hereinafter referred to as "General Council" and "District Council ", respectively, or collectively referred to simply as "Assemblies of God ". Section Two: Privileges, Responsibilities, Representation This church shall share in privileges and assume responsibilities enjoined by affiliations mentioned above, in accordance with the Constitution & By -Laws of each the General Council and the District Council, as such regulations are now and may from time to time be amended, including representation at both the General Council and the District Council business sessions, through its delegates who have <Iw± 3) been selected by the membership of this church or its Church Board. Section Three: Dedication and Dissolution This corporation is formed and operated exclusively for religious purposes within the meaning of §501(c)(3) of the United States Internal Revenue Code. The property of this corporation is irrevocably dedicated to religious purposes and no part of the net income or assets of this corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Title to all personal property and real property now owned or held in trust for or hereafter acquired by this church shall be perpetually dedicated to and held in trust for the purpose of maintaining a place of divine worship and operating church facilities and programs in full cooperative fellowship and affiliation with the General Council and District Council. Upon the dissolution or winding up of this corporation, after paying or otherwise adequately securing or providing for the debts and obligations of this corporation, the remaining assets shall be distributed to SOUTHERN PACIFIC LATIN AMTRICAN DISTRICT COUNCIL OF THE ASSEMBLIES OF GOD, a California Nonprofit Corporation, which corporation is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation under provisions of §501(c)(3) of the United States Internal Revenue Code, or, if not then so existing and exempt, then to THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, a Missouri Nonprofit Corporation, which corporation is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation under provisions of §501(c)(3) of the United States Internal Revenue Code, or if they then are both not in existence and exempt, then to a non -profit £und, foundation or corporation which is formed and operated exclusively for religious purposes, in harmony with the purposes of this corporation, and which has established its tax exempt status under §501(c)(3) of the United States Internal Revenue Code. Section Four: Organizational Assistance If at any time this church encounters any internal or external problems, which cannot be -' reasonably and expeditiously resolved by action of the membership or the Church Board; the church shall seek the services and assistance of District Council or General Council, upon request of the Pastor or a majority of the Church Board, or upon petition of the membership. Such petition of the membership shall be in written form, and shall require the signatures of at least twenty percent (20%) of the current active membership of the church,. and shall be addressed to District Council, and presented to the District Superintendent of District Council. Such petition shall specifically but briefly recite the details of the matter for which assistance is requested, and particularly describe features of dispute or administrative frustrations. Upon such presentation to the District Council, it shall be deemed to be a petition on behalf of the church, as an initiative of the membership, whereupon the District Council, District Superintendent or Presbytery, should take appropriate action or undertake to provide necessary services as are available. In event the membership of this church should become divided over doctrinal or other issues, in which individuals or factions might propose that this church should withdraw or disaffiliate from the Assemblies of God, such disputes shall not be put to a confirming vote, but shall be resolved according to provisions of these By -Laws, Article Eleven, Resolution of Disputes, at Section Two. Section Five: District Council Assistance in Church Administration If at any time the business of this church cannot be adequately undertaken and performed by its administrators through the Church Board, or when a proper Church Board is not available or functioning, the church may, by request of its Church Board or at least 51% of its then current active membership, petition the Presbytery of District Council to serve as the Church Board, to so serve until such time as the Presbytery and the membership of this church agree that the membership should resume full responsibility for its affairs. Neither District Council nor the Presbytery of District Council shall be deemed to assume any personal responsibility or liability for debt or other obligations of the church in taking such action as may be necessary in these premises, unless affirmatively so stated. Section Six: Minimum Number for Viable Membership If the active membership of this church falls below twenty (20) persons in number, the church shall seek the assistance of the District Council for Help in maintaining the minimal requirement for General Council affiliation. If after one year thereafter the minimal number of 20 active members is not attained, this church shall automatically revert to the status of a District Council Affiliated Church. The church shall remain in a District Council affiliated status until it again meets the standard for a General Council affiliated church, having demonstrated its ability to assume full responsibility for restoration to that status as a viable sovereign church. Unless otherwise arranged, there shall be no financial liability or other affirmative obligation assumed by District Council in these premises. ARTICLE FIVE - THE BOARD OF DIRECTORS AND CHURCH COUNCIL Section One: The Board of Directors- Name, Number, Authority The Board of Directors of this church shall be known as the Church Board or the Board of Deacons, and shall consist of TEN (10) natural persons, including the Pastor and officers elected to and serving for the terms and having powers and authority as hereinafter in the By -Laws provided. All official and business powers, activities and affairs, of this corporation shall be exercised and conducted under authority and ultimate direction of the Church Board, Section Two: The Church Council There shall be a Church Council composed of the Church Board together with Pastoral Staff and Departmental Officers, which shall serve as supervisory and advisory in nature, and shall not usurp the authority or function of the Church Board, and as hereinafter in the By -Laws provided. ARTICLE SIX - AMENDMENTS TO THE CONSTITUTION Amendments to this Constitution may be made only by vote of the active voting members at a regular Annual Business Meeting, or at a Special Business Meeting of the membership of this church specially called for that purpose, provided that such Business Meeting has been duly called and noticed at least two Sundays prior to such meeting, and as hereinafter in the By -Laws provided. The proposed amendment text shall be publicly posted in a conspicuous place within view of attendees at the church sanctuary, and sent by mail to each active member at his or her address of record, at least ten days prior to such Business Meeting at which the amendment is to be considered. Amendments to this Constitution shall require a three - fourths affirmative vote of those active voting members present and voting at such Business Meeting, after a quorum is established. BY -LAWS ARTICLE ONE - PARLIAMENTARY LAW x %) In order to expedite the work of this church and to avoid confusion in its deliberations, all meetings of the Church Board, all Annual Business Meetings and all Special Business Meetings of the membership of this church, shall be conducted under established rules of order, or otherwise 4 governed by the parliamentary authority of the current edition of Robert's Rules of Order newly revised, in keeping with the spirit of Christian love and fellowship, under the guidance of the Holy Spirit of God. ARTICLE TWO - MEMBERSIUP Section One: Members There shall be but one class of regular active membership of this church, the qualifications and acceptance of same being subject to approval of the Church Board, as hereinafter in these By -Laws provided. Section Two: Standard of Active Membership The Standard for regular active membership in this church shall be: A.- Evidence of a born -again experience in Jesus Christ (regeneration) (John 3:3 -7, 1:12, 13; i Peter 1:18 -25). B.- Water Baptism by immersion (Matt. 28:19; Col. 2:12) C.- Evidence of a consistent Christian life (Rom. 6:4, 13:13; Eph. 4:17 -31, 5:2, 15;1 John 1 :6 -7). D.- Personal subscription to the Tenets of Faith as set forth in the Constitution of this church. E.- Personal willingness to contribute regularly to the support of the church with tithe and offerings according to his or her ability. F.- A voting member must be at least 18 years of age. G.- Agreement to be governed by the Constitution & By -Laws of this church, and the Constitution & By -Laws of the General Council and District Council, as they are now and may be from time to time amended. Section Three: Application for Regular Active Membership, Church Board Review Applicants for regular active membership shall make their desire known to the Pastor, who shall examine the applicant in accordance with the standard of membership, and upon his recommendation the Church Board shall consider their written applications on forms approved by the Church Board, and the names of those approved for such membership shall be added to the roster of active membership of the church, and they shall be recognized publicly as members at the earliest convenient meeting of the congregation. No applicant for membership shall be.accepted as a member within 30 days before an annual membership meeting or within 10 days before a special business meeting of membership. Section Four: Ex Officio Membership of Pastor, Pastoral Staff, and Spouses The Pastor of this church and respective spouse shall by virtue of election and acceptance into its ministries be deemed to. become and be active voting members of this church. The Pastoral Staff and their respective spouses, by virtue of their appointments by the Church Board, shall be deemed to become and be active voting members of this church. Such Ex Officio Church Membership terminates with termination from the respective office. Section Five: 'voluntary Termination of Membership by Member Active members in good standing may sever their relationship with this church by voluntary termination, or be transferred to some other congregation. A transferring member may apply to the Secretary of this church for a Certificate of Good Standing. or Letter of Transfer, which shall be granted on approval of the Pastor and the Church board, and shall be signed by both the Pastor and the Secretary.. if a member tenders resignation while under charges that could otherwise bring about discipline from the Church Board, such resignation shall not deprive the Church Board from hearing and making disciplinary determinations of the charges, as deemed necessary or proper by the Church Board, for the record. Section Six: Inactive Membership, Church Board Review, Notification The Church Board is empowered to periodically review the Church Membership Roster and therefrom to place on the inactive list those who have become disqualified from membership, including those who shall without good cause absent themselves from services and programs of this church for a period of three consecutive months or more, or who cease to contribute to its support, or who shall be under charges for misconduct or under condemnation for sinful or worldly practices. When the Church Board places the name of a member on the inactive membership list, that member shall be notified in writing of such action, and the reasons therefor, by the Secretary of the church. Such notice shall be given to such inactive member by regular mail sent to that person's address of record in the files of the church. If such member so notified does not in writing formally request restoration to active status within 30 days from the date of mailing of notice of inactive status, he or she shah be automatically terminated from membership of the church, without further notice required. For good cause shown, the Church Board may restore a member to active status at any time prior to actual termination of membership. Section Seven: Termination of Membership. by Action of the Board The Church Board is empowered to remove from the membership rosters the names of those: who are deceased, those who no longer meet the standard of membership, those who may have voluntarily withdrawn from the fellowship, those who may have been granted severance and Certificate of Good Standing or Letter of Transfer, and those whose names have been on the inactive membership list for at least 30 days without requesting restoration to active status, and those dismissed for disciplinary reasons. Section Eight: Honorary and Special Memberships The Church Board, by its special resolution, is empowered to and may provide for honorary or special memberships, having no rights of membership notwithstanding such designation as members, for youth and superannuated persons, handicapped persons, individuals that are absent from the area and unable to take part in the programs of the church, and others deemed by the Church Board to be deserving of such consideration., on such criteria as the Church Board deems reasonable. Such honorary or special memberships shall have only those particular rights and benefits as shall be aff nnatively bestowed by such special resolution of the Church Board. Rights and benefits of honorary or special memberships need not be uniform over the entire class. It is intended . that honorary and special memberships shall not be members within the meaning of any law granting rights to members. Honorary and special memberships shall have no right to notice of or participation or vote in any meeting of the membership of this church, nor to participate in any way in amending the bylaws of this church or in vote to dissolve or merge. Honorary and special members shall have no vested rights in their respective memberships, and the Church Board, by further special resolution, may with or without notice terminate or revise terms or conditions of honorary and special memberships, at any time and for any reason, for cause or without cause, and may likewise dissolve the entire class or classification. . Section Nine: Unauthorized Activities No member of this church shall promote personal crusades or support private campaigns, programs, enterprises or activities to involve this church or the membership of this church, on the n church campus or elsewhere, unless such have been approved in advance by the Pastor. If additional services or programs are desired beyond those provided, such services and programs must first have the approval of the Pastor; and be under his general authority and supervision, and his approval may be withdrawn at any time without notice, for any reason. In event the church is temporarily without a Pastor, such activities must first have the approval of the Church Board. Violation of the provisions of this section shall constitute good cause to have the violator expelled from church campus and facilities, and shall be grounds for discipline of a member by the Church Board. ARTICLE THREE - DISCIl'LINE OF MEMBERS Section One: Disciplinary Authority of the Church Board All discipline .of regular members shall be prayerfully administered according to the Scriptures, under authority of the Church Board (Matt. 18:15W 17; T C.or. 5:9 -13; H Thess. 3:11 -15; Born. 16:17 ). The Pastor shall be under the exclusive ecclesiastical authority of District Council and General Council, which have sole powers of discipline over credentialed ministers. Section Two: Suspension and Restoration With exception of term and authority of the Pastor, the Church Board is empowered to suspend from active voting membership and place on inactive status those regular members who shall be under charges for misconduct; or who have fallen under condemnation through sinful or worldly practices. The Church, is likewise empowered to restore to active membership those whom it finds are- not guilty as charged, and those who through repentance and adjustment have again attained to the standard for active membership. Section Three: Requests for Restoration, Hearings and Appeals A.- If a member has been removed from active membership because of charges of misconduct or condemnation through sinful or worldly practices, he or she may request restoration to active membership and demand a hearing before the Pastor and a majority of the Church Board, to be held within 90 days of receipt of such request: and demand, which shall be in writing and particularly specifying all defenses to each charge so made; which written request and demand must be received by the Pastor or the Secretary within the 30 days after date of mailing notice of removal from active membership. The Church Board shall encourage a proper attitude on the part of those in question, and proceed carefully to press for final decision in each case. When the Church Board has rendered its final decision, the member shall be notified of the decision and of his or her right of appeal of an adverse decision, and he or she may appeal from that decision directly to the membership of the church as hereinafter in this section provided. B.- In event such disciplined suspended person desires to. further appeal the suspension beyond the determination of the Church Board, such appeal shall be in writing specifying each contention and defense felt pertinent to the matter, and received by the Pastor or Secretary of the church within 30 days after date of mailing notice of adverse decision of the Church Board, further demanding a Special Meeting of the membership to be called for hearing of the cause, which Special Meeting should then be scheduled to be held within 90 days thereafter. Action taken by the membership on such appeal shall require a 60% affirmative vote to overrule the underlying action of the Church Board, and that decision of the membership shall be final for all purposes, from which there shall be no %irther appeal. 7 ARTICLE POUR - QUALIFICATIONS, DUTIES AND POWERS OF OFFICERS, EMPLOYEES AND VOLUNTEERS Section One: Qualifications A.- The Pastor - Because the church recognizes the leadership of the Pastor under the Lord Jesus Christ, and because he is a representative of this church, he shall be a person of good report, and shall manage his personal affairs, financial and otherwise, so that no discredit shall come to the cause of Christ through his actions. His life and conduct shall conform to the following Scriptures: I Timothy 3:2 -7; Titus 1:6 -9; I Peter 5:2 -3. The Pastor must have and maintain current ministerial credentials with the Assemblies of God. B. - The Pastoral Staff - The Church Board may by special resolution provide for a Pastoral ,Staff to serve in administration of the programs of this church, and they shall serve on the Church Council. The Candidates for service on the Pastoral Staff shall be selected by the' Pastor, subject to confirmation by the Church Board, and shall serve as assistants to the Pastor and under his direct supervision. They shall not be eligible to serve on the Church Board. All individuals serving in a ministerial capacity on the Pastoral Staff must have and maintain current ministerial credentials issued or recognized by the Assemblies of God, as a condition of continued association with this church, or provide proof that he or she has a current application for such credentials pending with the District Council. In event an individual serving on the Pastoral Staff is in a non - ministerial role, he or she should alternatively qualify themselves by a showing of training and experience in the particular field for which they have been so engaged. 62r gm ather clause for pEesent pastors C.- Church Board, Trustees and Other Officers -Ail members of the Church Board, Trustees, and other officers of the church, shall be mature persons full of the Holy Spirit, whose faithfulness shall have been in evidence and whose lives and conduct shall conform to the following Scriptures: Acts 6:3; I Timothy 3 8 -12. Members of the Church Board must be active members of the church, in good standing, and shall consist of such persons as are appointed or elected to serve, and of their successors subsequently selected from time to time, who shall so serve until selection of their successors. D.- Employees and Volunteers - All employees and volunteers in service to this church, in any of its departments, programs and ministries, must be mature persons, committed to the religious mission of the church, with a personal born -again experience in Jesus Christ, evidence of a consistent Christian life, and personally subscribing to the Tenets of Faith of this church. All employees and volunteers accepted for employment or service within this corporation are part of the religious mission of this church, including custodians and groundskeepers, department and program leaders, teachers, receptionists, Pastoral Staff, and Senior Pastor, and every other person that is authorized to take part in the various departments, programs and ministries of this church, and each is expected and required to comport themselves in their personal lives, on and off the job, on and off the church campus, in such a way as to compliment the image and religious mission of this church. Any behavior that is viewed as immoral, sinful, disloyal or antagonistic to or adversely reflecting on the church, will not be tolerated, and will be grounds for dismissal. E.- No officer, director, employee or volunteer in any department, program or ministry of this church shalt have any sort of vested proprietary right or economic interest in the employment or service in this church, nor any legal rights to continue in employment or service, nor any sort of legal rights for money damages or equitable relief upon termination of respective employment or service. Any disputes in this regard shall be resolved pursuant to arbitration provisions of these By -Laws, Article Eleven, Section Two. Such employment and volunteer service are subject to these continuing conditions. Section Two: Duties A.- The Pastor - The Pastor shall have general supervision of all activities of this church. He shall serve as President of the corporation and be Chairman of all meetings of the membership and the Church Board, and, with the Secretary of the church shall sign all official documents for the church. He shall be an ex- officio member and overseer of all committees, departments and programs of the church. He shall provide for all the services of the church. and arrange for all special meetings, giving due regard to the needs of the congregation. No person. shall be invited to speak or preach before the congregation of this church without his approval. he Pastor shall perform such other functions as are customary to the office of President, and as necessary to the proper discharge of his duties. B.- The Pastoral Staff- All members of the Pastoral Staff are directly responsible to the Pastor for respective assignments or portfolios. They shall be amenable to the Pastor in all matters of faith and conduct, and shall perform such duties and carry such responsibilities as may be assigned by the Pastor. C.- The Vice - President - When there is a vacancy in the office of Pastor (President), the Vice- President is authorized to act as interim President and to exercise the official powers of the i President, until the vacancy is filled. He shall also serve as Vice - Chairman of the Church Board, there acting as presiding officer in absence of the Chairman. The Vice - President shall perform such other functions as directed by the Church Board, and as customary to the office of Vice - President, and as necessary to the proper discharge of his duties. D.- The Secretary - The Secretary shall preserve proper records of the membership of the church, of all communications and proceedings of the church, including the minutes of all membership Business Meetings, and the records of proceedings of the Church Board and all authorized church committees, departments and programs. The Secretary is the custodian of all legal documents and the official seal of the church. The Secretary shall together with the Pastor sign church documents and affix the official seal, and shall perform such other functions as are customary to the office of Secretary and as may be directed by the Church Board, and any other clerical work necessary to the proper discharge of assigned duties. E.- The Treasurer - The Treasurer is the Chief Financial Officer of the church, and is entrusted with all the finances of the church as may be committed to him. He shall deposit all church funds in a federally insured financial institution, in the official name of the church, and shall disburse same as authorized by the Church Board. He shall preserve proper itemized accounts of all receipts and disbursements of the church, and make a financial report of same to the Church Board upon demand and at the Annual Business Meeting of the membership. The Treasurer shall perform such other functions as are customary to the office of Treasurer and as may be directed by the Church Board, and any other clerical work necessary to the proper discharge of assigned duties. F. The Church Clerk. The Church Clerk is an employee of the Church, hired by the Church Board. The Clerk shall perform the duties as designated by the Pastor, the Secretary, the Treasurer, W and the Church Board. G.- The Church Board (1) The Church Board shall act in an advisory capacity with the Pastor in all matters pertaining to the spiritual life of the church, and in ministry of its ordinances. They shall serve as an Examining Committee in review of applications for membership, and as a principal forum for administration of discipline among the membership of the church. In event of vacancy in offices of both the Pastor (President) and Vice - President, they shall be empowered to provide for their own temporary Chairman from among their own number in order to transact interim church business. (2) Duties and powers of the Church Board shall be subject to limitations of the foundational articles of this corporation, the provisions of this code of Constitution and By -Laws as it now consists or may be from time to time amended, and the law of the State of California and other places and jurisdictions where local laws might govern or restrict such powers; and, (3) Without limiting the general powers of the Church Board, they shall have the following specific powers: (a) With exception of the Pastor and Pastoral Staff, to select and remove all other officers, agents and employees of the church, prescribe such powers and duties, regulations and policies, for them as are not set by these By -Laws, consistent with law, the foundational articles of this corporation,, and good business practices, and, as necessary, to require from them appropriate security for faithful service, and to fix compensation of all Pastors, Pastoral Staff, officers, agents and employees of the church; and, (b) To receive and authorize disbursement of funds; to borrow money and incur indebtedness in the course of business of this church, and for that purpose to cause to be executed and delivered in the name of this corporation, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, or other evidences of indebtedness or securities, subject to pertinent law and regulations, further subject to the provisions of this code of Constitution and By -Laws of this church. (c) To take and hold as custodians for the use and benefit of the church all of its property, being responsible -for the maintenance and cleanliness of same for the comfort of the congregation; and to designate from its own members, as need appears, individuals to serve on the Committee of Trustees, to hold property for the use and benefit of this corporation, as necessary and as hereinafter in these By -Laws provided. H.- The Church Council - The Church Council, composed of the Church Board, Pastoral Staff, and duly elected or appointed department heads, shall meet at a properly called quarterly or special meeting for the purpose of counselling together for the planning and implementation of the total program of the church. The Pastor or Church Board may call such meeting at any reasonable time, and quorum is not required. T.- Employees and Volunteers - Employees and volunteers shall assume and perform duties as are assigned to them, according to respective job description and in compliance with department or program regulations and policies, under direct supervision and authority of their respective 10 department or program supervisor, at all times subject to the superior authority of the Pastor and Church Board. ARTICLE FIVE - ELECTIONS AND VACANCIES Section One: The Pastor and Pastoral Stall' A.- In event of vacancy in the office of Pastor, the Church Board shall act as a pulpit committee, and after prayerfully seeking to know the mind of God and carefully choosing the best counsel available, shall select a scripturally qualified minister credentialed with the Assemblies of God as a nominee to the office of Pastor, and present his name for the vote of the membership of this church. Any active member of this church may suggest to the committee the name of an Assemblies of Cod minister in this regard. The Board should seek the advice and counsel of the local Presbyter, and Superintendent of District Council in these premises. B.- Election and re- election of the Pastor shall be by vote of the membership, and such elections shall require a two- thirds majority affirmative vote by secret ballot of the membership present and voting at the meeting where such election is to be entertained, after a quorum has been established. The Pastors initial term shall be for three years, and unless there be a restrictive ballot stating otherwise, the. succeeding term of office for the Pastor shall be for an indefinite period. C.- The Pastoral Staff shall not be elected by the membership of the church. They shall be _ engaged by a majority vote of the Church Board upon recommendation of the Pastor. In event of resignation or other departure of the Pastor, the members of the Pastoral Staff are expected to submit their respective resignations to the Church Board for the review of the incoming Pastor, in order to allow the incoming Pastor the privilege of selecting his own.Pastoral Staff. The services of any member of the Pastoral Staff may be terminated by the Pastor, for cause or without, cause, on giving 30- days written notice. Any such person may be suspended by the Pastor immediately without notice. There shall be no right of appeal from such termination or suspension. Section Two: The Church Board A.- Nominating Committee - In ordinary course, candidates for membership on the Church Board shall be nominated by a nominating committee. The nominating committee shall be appointed by the Pastor in consultation with the Church Board, and shall consist of at least five persons, who shall be the Pastor and four church members, not more than two of which shall be members of the Church Board. Any active voting member of this church may submit names to the nominating committee for their consideration up to two weeks prior to the meeting where such elections are to be considered. The names of those serving on the nominating committee shall be properly announced and posted on the church bulletin board at least 30 days prior to such meeting. The names of the nominees shall also be properly announced and posted at least ten days prior to the meeting where such elections are to be considered. Additional nominations may not be submitted from the floor. B.- Members of the Church Board shall be elected by the membership, initially for staggered terms of one year, two years and three years, and upon expiration of these initial terms, their successors shall be elected to serve for three year terms. All such elections shall be by simple majority, by secret ballot. With the exception of the Pastor, no member of the Church Board may succeed 11 himself in such office, unless there are no other qualified members in the church willing to so serve. C.- Alternate Officers. Alternate officers shall consist of the two remaining nominees in an election of officers with the highest number of votes. D.- Vacancies on the Church Board shall be filled automatically by the alternate offic er next in line- The successors shall serve for the unexpired term of their predecessors. Should the number of members of the Church Board fall below one -half of that number required by the Constitution and By -Laws, the remaining Church Board members shall call a Special Meeting of the membership for the purpose of filling these vacancies by the membership electoral process, as defined herein. Section Three: Vice- President The Vice - President shall be elected by the Church Board from among its own members, at the first meeting of the Church Board following the Annual Business Meeting, by a simple majority, on secret ballot. The term of office. of the Vice- President shall be one year, and he may succeed himself in such office for the duration of his service as a member of the Church Board. Section Four: Secretary and Treasurer The Secretary and the Treasurer shall be elected by the Church Board from among its own members, at the first meeting of the Church Board following the Annual Business Meeting, by a simple majority, on secret ballot, for terms of office of one year, and they may succeed themselves in such offices for the duration of respective service on the Church Board. These offices may be held by separate individuals, or one person may be elected to hold both offices of Secretary and Treasurer at the same time. Section Five: Vacancies A. The Pastor (1) If the Pastor has been called for a definite term, the tenure of his office shall end at the expiration of such term, or it may be terminated in manner provided in the paragraph following. Re- election of the Pastor shall be in accordance with provisions found elsewhere in these By-Laws. (2) If a Pastor ceases to qualify as provided by either the Constitution or By -Laws of this church, or when his ministry ceases to be effective, or if good and sufficient cause exists to render his ministry unacceptable, or if other serious charges are preferred against him, power is vested in the Church Board at any time to ask for his resignation. If such request for his resignation is by him refused or ignored, the office of Pastor shall not be considered vacant until the action of the Church Board has been confirmed by vote of the membership. In order to terminate a Pastor before the end of his term, it shall require a majority vote of the active membership of the church present and voting at a Special Business Meeting of the membership duly called for that purpose, after a quorum is established, by secret ballot, the effect of which is to terminate the Pastor and create a vacancy in such office. Such a meeting called concerning status or termination of the Pastor should be presided over by an official representative of the District Council. In event the Pastor is so removed from office, a T written report of such action shall be signed by at least two officers of the church and sent to the office of the Superintendent of District Council. The Pastor must have and maintain current ministerial credentials with the Assemblies of God, and in event such ministerial credentials are 12 withdrawn by District Council or General Council, the Pastor's term is then immediately terminated. in event such ministerial credentials are restricted or suspended by action of District Council, District Superintendent or Presbytery, the Pastor's authority and duties within this local church shall be deemed likewise restricted or suspended, accordingly. (3) In event of vacancy in the office of Pastor of this church, the Church Board shall arrange for.others to minister to the congregation for the duration of such vacancy. B.- Other Officers and Directors (1) Any other office of service in the church may be declared vacant by an act of simple majority of the active membership or action of the Church Board at any of its regular or special meetings. (2) A Member of the Church Board or any other officer of this church may be removed from office before the end of his term, for cause or without cause, by a majority vote of the membership or the Church Board. Any removal by the Church Board must be ratified by a majority vote of the membership of the lurch at an Annual Business Meeting or Special Business Meeting of the membership to be held within three months of such removal, if the individual so removed requests in writing such special vote on the issue of his removal. Such written request must be received by the Pastor or Secretary of the church, registered mail,. within 30 days of the time of the removal, with copies thereof mailed to each of the other members of the Church Board by certified mail, return receipt requested, citing the reasons for such request and giving recitals in support of reinstatement or against the action taken by the Church Board in causing such removal. Grounds for cause in declaring vacancy in such office may be any of the following: (a) Unscriptural conduct; (b) Departure from the Tenets of Faith; (c) Incompetence in office; (d) Any other good and sufficient cause. ARTICLE SIX - MEETINGS Section One: Meetings of the Church Board A.- Place of Regular and Special Meetings (1) Regular Meetings of the Church Board may be held at any place within or outside the State of California that has been designated from time to time by resolution of the Church Board or written consent of all the members of the Board. In the absence of such designated place being so set, regular meetings of the Church Board shall be held at the principal office of this church. (2) Special Meetings of the Church Board may be held at the principal office of this church, or at any other reasonable place designated by Resolution or consensus of the Church Board. B.- Frequency of Regular Meetings of the Church Board The Church Board should meet monthly or more frequently as need may require. The frequency of Church Board meetings may be famed by resolution of the Church Board, or be as called. by the Pastor or a majority of members of the Church Board. C.- Call, Time and Notice of Special Meetings of the Church Board 13 (1) Special Meetings of the Church Board, for any purpose, may be called by the Pastor or a majority of the members of the Church Board, on reasonable notice as the Church Board provides by its own resolution. Every member of the Church Board should be notified in advance of such Special Meeting, to allow reasonable opportunity to attend and participate. (2) In emergency situations, Church Board meetings via telephone conference call shall be permitted, and record of any action taken entered into the minutes of the next meeting of the Church Board. D.- Quorum for any meeting of the Church Board shall consist of at least a simple majority of the then current membership of the Church Board. Section Two: Business Meetings of the Membership A.- Annual Business Meetings of the membership of shall be held on the first Sunday of February of each year, unless changed by a Church Board resolution, at which time reports shall be given and the election of officers and directors shall take place, and as hereinafter in these By -Laws provided. B.- Special Business Meetings of the membership of this church may be held as need arises, to conduct or implement the business of the church, and for other reasons mentioned elsewhere in this code of Constitution and By -Laws provisions, to be called by the Pastor or a majority; of the Church Board, or by initiative of the membership, or by call of the District Superintendent of District Council, duly noticed and held as hereinafter in these By -Laws provided. C.- Right of Initiative Reserved to Active Members: Special Business Meetings of the membership may also be demanded by petition of not less than twenty percent of the active voting membership of the church. Such initiative petition shall be in writing and duly signed by those members requesting such meeting, and received by the Pastor or the Secretary of the church, whereupon the Church Board shall call and fix a date for such Special Business Meeting to be held within 60 days thereafter, with due notice thereof being given as hereinafter in these By -Laws provided. Any initiative petitions relating to status of the Pastor shall be directed to the District Superintendent of District Council, who shall arrange for a Special Business Meeting of the Membership to entertain that issue. There shall be not more than two Special Business Meetings of the membership called upon initiative of the membership in any one calendar year. D.- Notice of such Business Meetings of the membership shall be given by stating the time, place and purpose of the meeting in a public announcement at the church sanctuary on two Sundays prior to the meeting and by written announcement to the active members of the church, via ordinary mail sent to their address of record on file with the church, at least ten days prior to the time set for such meeting, which written notice shall be the responsibility of and so sent by the Secretary or Acting Secretary. E.- Voting Constituency at any Annual Business Meeting or Special Business Meeting of the membership shall consist of all current active members of the church, who are in attendance at such meeting. F.- Quorum for any Annual Business Meeting or Special Business Meeting of the 14 membership of this church is established by the presence of at least 25% of the active voting membership of this church. G.- Proxy voting and absentee balloting shall not be allowed in conduct of business at any meeting of the membership, nor any sort of representation of absentees for purpose of establishing a quorum. H.- Order of Business for the Annual Business Meeting of the membership of this church shall be as follows: 1.- Devotional 2.- Reading of Minutes 3.- Election of Officers 4.- Pastor's Report 5.- Treasurer's Report 6.- Secretary's Report 7.- Committee Reports S.- Unfinished Business 9.- New Business 10.- Adjournment Section Three: Public Worship and Programs on Church Campus and Facilities A.- Regular meetings for public worship and evangelism shall be held on the church campus each Sunday as the Lord's Dap and as determined by the Pastor in consultation with the Church Board. B.- Special meetings for public worship, evangelism, and other purposes, may be called by the Pastor. =' C.- Ordinarily, all persons willing to peacefully assemble for purposes of worship or attendance -'' at or participation in church programs on the church campus shall be welcome to attend, subject to such reasonable restrictions or regulations as shall be made by the Pastor or fixed by the Church Board. ARTICLE SEVEN - COMMITTEES, DEPARTMENTS AND PROGRAMS Section One: Committees A.- Standing Committees The Church Board may appoint Standing Committees for the conduct of particular business of the church, by special resolution entered into the minutes of their meetings, fixing responsibilities and powers of such committees, their duration, composition and regulation; and, the Pastor shall serve ex -officio on all such committees. The Chairman of each such committee shall be designated by the Church Board, and such Chairman shall set the time and place of meetings of his or her particular committee and the agenda for business to be then and there conducted. Persons so appointed shall be selected from among the active membership. B.- Special Committees The Pastor may appoint Special Committees, subject to approval of the Church Board, for inquiry and counsel as is necessary, convenient or expedient for the mission and purposes of the church, serving at pleasure and direction of the Church Board, under supervision of the Pastor. C.- Committee of Trustees 15 By special resolution of the Church Board; a Committee of Trustees may be designated for purposes and having powers as identified and established in such special resolution, for holding property or legal title to real property or personal property for the use and benefit of this corporation. There shall be no presiding Trustee, but the Committee of Trustees shall at all times be subject to instruction from and under continuing authority of the Church Board. Individual Trustees shall be selected by the Church Board, from among its own members, by simple majority on a secret ballot. The number of persons serving on the Committee of Trustees; and the duration of respective terms, shall be as established in such special resolution. If not otherwise so established, the duration of term of a Trustee may be abbreviated or terminated by further resolution of the Church Board, and shall expire in any event upon termination of respective term as a member of the Church Board, or upon dissolving of the committee. A retiring Trustee shall surrender to the successor Trustee or the Church Board any property or interests held in that capacity, and the successor Trustee shall assume the responsibilities of the retiring predecessor Trustee; with or without formal assignment or transfer of powers or interests. Section Twos Departments and Programs There may be departments and programs created by the Church Board to function as distinct ministries of the church, under regulations set or approved by the Church Board, all of which shall be under the direct supervision of the Pastor, which departments and programs shall have names, functions and responsibilities as set by the Church Board. Among the departments and programs to be established and functioning within the church shall be the following: A- Sunday School: The church shall have a Sunday School Department, for teaching and training of groups identified by age or special interest. The Church Board may by its special resolution determine that the Sunday School Department shall be under direction of a Sunday School Superintendent, selected and appointed, by, and responsible to, the Church Board. However, the Sunday School Department and the Sunday School Superintendent shall at all times be under the authority and direct supervision of the Pastor. B.- Auxiliary Departments and Programs: The church may establish other and auxiliary departments and programs as the Church Board deems. necessary or convenient, to conduct or promote the business and purposes of the church, created by special resolution of the Church Board, all of which shall be under the supervision of the Pastor. Priority should be given to establishment of departments and programs as are common to churches of the Assemblies of God, including education, Youth Ministries, Men's Ministries, Women's Ministries, Ministry of Music, Royal Rangers, Missionettes, etc. ARTICLE EIGHT - EDUCATION DEPARTMENTS - NONDISCRIMINATION POLICY Educational departments may be established within this corporation, by special resolution of and under direct administration or supervision of the Church Board, having name or names assigned to such departments, and officers and subordinate administrators for the conduct of their respective business, as the Church Board shall authorize by such special resolutions, for the operation of pre - school, grammar school and high school or other educational programs; and, there shall be a policy of nondiscrimination within these departments, admitting students of any race, color, national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the ,schools. This corporation shall not discriminate on the basis of race, color, national or ethnic origin in administration of its educational policies, admissions policies; scholarship 16 or loan programs, or athletic and other school - administered programs. ARTICLE NINE - REAL PROPERTY, CHURCH CAMPUS AND FACILITIES Section One: Title to Real Property Title to all real property belonging to this church shall be deeded to the church in its official corporate name, or held in trust by District Council, subject to provisions of this code of Constitution and By -Laws. Section Two: Restrictions on Acquisition and Alienation No real property of this church shall be purchased, taken or otherwise acquired, sold, transferred, mortgaged, leased, assigned, conveyed or otherwise alienated., without the same shall have been first authorized by a two- thirds vote of the active members present and voting at an Annual Business Meeting or Special Business Meeting of the membership called for that purpose, at which is a quorum is first established. Section Three: Unauthorized Activities on Church Property There. shall be no personal crusades or private campaigns, programs, enterprises or activities conducted on the church campus, nor any subtle or open display or distribution of signs; literature or advertisements, unless such shall have been in advance approved by the Pastor. If additional services, campaigns or programs are desired beyond those provided, or should any part of the church campus be desired for use, such services, campaigns, programs or use must first have the approval of the Pastor, and be under his general authority and supervision, and his approval may be withdrawn at any time without notice, for any reason. In event the church is temporarily without a Pastor, such activities must first have the approval of the Church Board. Section Four: Regulations and Policies Restricting Access to Church Campus and Facilities The Pastor and Church Board are authorized to establish and maintain rules, regulations and policies regarding activities taking place on the church campus and facilities, including restrictions upon or exclusions of individuals or groups. The church campus and facilities are private and considered to be Holy Ground, and this church reserves the right to restrict the movements of any person on the church campus and facilities, or to exclude or expel any person or group from same, at any time, for any reason. ARTICLE TEN - FINANCE, RESOURCES AND DISBURSEMENTS Section One: Financial Resources This church shall be financed according to Scriptural . methods, through gifts, donations, tithes and offerings of the members and friends of the church (Mai. 3 :10; Matt. 23:23 - Heb. 7:4 -9), and income and revenue from all other lawful sources. Section Two: Budget and Disbursements, Annual Review The Church Board shall have general authority and supervision in all financial matters in every department and program within the church, and shall establish an annual operating budget for the church, and shall determine and authorize payment of all debts of the church, including salaries for employees, and to make adjustments they deem necessary or expedient. The Church Board shall 17 arrange for annual review to be conducted on all church accounts under control of the Treasurer. Section Three: Compensation of Pastor and Staff The Church Board, in consultation with the Pastor, shall review the Pastor's salary annually in order to provide an adequate income to meet changes in cost of living, and he shall be given regular and adequate financial support from the funds of the church, including housing allowance, retirement programs and reimbursements, to be paid in amounts and at such intervals as may be fixed by the Church Board, in accordance with law and ability of the church. The Pastor should be given at least two weeks vacation with pay after his first year of service to the church. Employees and Pastoral Staff should be reasonably compensated and given paid vacations after their first year of service to the church. Section Four: Reimbursements The Church Board should provide reimbursement for all authorized expenses incurred by the Pastor and other employees, volunteers and representatives of the church, including delegates to District Council and General Council conventions, in the course of their duties and services for the church. Section Five: Compensation of Church Board Unless otherwise employed by the church, the members of the Church Board shall not receive compensation for their services or their time involved in meetings of the Church Board. There shall, however, be reimbursement for expenses incurred on behalf of the church or in the course of1he church business, including extraordinary expenses incurred on account of attendance at meetings of the membership or the Church Board. Accounts for expenses shall be submitted to and paid by the Treasurer of the church, and paid out of church funds without further approval or resolution, prima facie bona fide. Section Sig: Restrictions on Expenditures Any single transaction or project that contemplates an expenditure or debt in excess of a sum equal to ten percent (10 %) of the annual general fund budget must first have approval of the membership. Approval of the membership in this regard shall require a two - thirds affirmative vote to authorize such expenditure. Section Seven: Stewardship and Miscellaneous Special Offerings The church shall solicit and receive from the congregation and membership a regular monthly World Missions offering, the receipts of which should be then forthwith sent to the appropriate department of the Assemblies of God. This church shall cooperate with and support, according to its ability, the current plans of Stewardship of the Assemblies of God, and other departments, ministries and programs of the District Council and General Council. ARTICLE ELEVEN - RESOLUTION AND ARBITRATION OF DISPUTES It is the policy and standard of this church to avoid conflicts involving hostile confrontations and judicial proceedings in secular courts, and to resolve disputes in the way provided by the Scriptures, and in manner following: Section One: Disputes between l[ndividuals M A.- Grievances or disputes between individual members of this church, or involving a member of this church, shall be first negotiated between the disputants in good faith and Christian deportment. For failure of satisfactory negotiation between them, the matter should be them submitted to the Pastor for mediation or decision. If the Pastor is unable to resolve the matter between the parties, at request of either or any of them the matter shall be heard before the Church Board, or a panel of spiritually qualified people chosen by the Church Board (hereinafter referred to as the Panel) with both parties being given equal opportunity to present their respective positions to the panel. B. -In event-the matter is taken beyond mediation with the Pastor, the Church Board shall fix such reasonable rules and procedural . guidelines as they deem just and proper for the parties to present their respective positions before the Panel, so that good manners, propriety and prudence be preserved. Each party should be allowed to have the. assistance of a layperson from the membership to assist in presentation of respective positions. In matters resolved by the Church Board without further action, same shall. be treated as privileged, and any record of such proceedings shall be sealed and not available to any third party or otherwise except upon written mutual consent of the disputants. These proceedings are binding arbitration, and there shall be no other remedy between the parties beyond those herein provided. It is intended that these provisions will resolve misunderstandings and help to quiet personal grievances, so to promote peace and harmony within the church. Domestic Relations matters or disputes between immediate family members should not be entertained beyond mediation through the Pastor. It is not contemplated that these procedures apply to legitimate claims for physical injuries, or in lieu of civil remedies. arising out of accidents. Section Two: Disputes between Individuals or Factions and the Church or Church Board A.- Disputes involving individuals or factions within or outside the church against the Church Board or the entire membership of the church, or the church corporation, shall be resolved by binding arbitration. B.- The forum for arbitration of disputes concerned in this Section is the District Council; and, the arbitration panel shall be comprised of three disinterested persons, which three persons shall be appointed by the District Superintendent, preferably from among the District Council Executive Officers and/or the Presbytery. C.- The arbitration panel. shall set a time and place for hearing of the dispute between the parties, with proper notice and opportunity for each to be heard and present their respective positions, and shall fix reasonable procedural guidelines for presentation thereof by the parties, as the panel deems just, proper and fair. The determination and award, or other disposition made by the panel of arbitrators, shall be final and conclusive, and_ binding upon the parties, from which there shall be no appeal. Section Three: Disputes between factions and the District Council Disputes and grievances by this church or any minister, member or faction within this church against the District Council or otherwise adversely affecting the District Council shall be resolved by binding arbitration, by submitting same to the General Secretary of The General Council of the Assemblies of God, Springfield, Mssouri, for resolution according to such rules and regulations as he may set, and in accordance with the By-Laws of the General Council, as such By -Laws are now or from time to time may be amended. The determination made by the General Secretary or his designees shall be final and binding between the parties, from which there shall be no appeal. 19 Section Four: Alternative resolution In event the District Superintendent or General Secretary cannot resolve the disagreements, or f is unwilling or unable to appoint a panel to hear and determine the matters in dispute, as indicated in Section Two. and Section Three above, the matter shall be heard before an arbitration panel selected as follows: each disputant faction shall select a single arbitrator, and the arbitrators together shall then select a single separate and wholly neutral arbitrator to serve on the arbitration panel. In event such arbitrators are unable to agree upon the neutral arbitrator, then such third arbitrator shall be determined under procedures provided in the Uniform Arbitration Act. All persons serving on such arbitration panel must be practicing born -again Christians. The arbitration panel shall set a time and place for hearing of the dispute between the parties, with proper notice and opportunity for each to be heard and present their respective positions, and shah fix reasonable procedural guidelines for presentation thereof by the parties, as the panel deems just, proper and fair. A final determination and award may be made by decision of any two of such arbitrators. ARTICLE TWELVE - AMENDMENTS Amendments to these By -Laws may be made only by vote of the active voting members at a regular Annual Business Meeting, or at a Special Business Meeting of the membership of this church specially called for that purpose, provided that such Business Meeting has been duly called and noticed at least two Sundays prior to such meeting, and as provided elsewhere in these By -Laws. The proposed amendment text shall be publicly posted in a conspicuous place within view of attendees at the church sanctuary, and sent by mail to each active member at his or her address of record, at least ten days prior to such Business Meeting at which the amendment is to be considered. Amendments to these By -Laws shall require a two - thirds affirmative vote of those active voting members present and voting at such Business Meeting, after a quorum is established. 20 i 1IFORNIA ALL- PURPOSI State of County of On > g before me, n � personally appeared VS MENT / NAME(S ),OF srGNER(S) - ❑ personally Known to me - OR - proved to m4on the basis of satisfactory evidence to be' the person(s) whose name(s) is/ subscribed to the within instrument and ac- knowledged to me thaUto7she /tGiK executed the same in tt-i's/�er /tWr authorized capacity(les), and that by jher /twr I signature(s) on the instrument the person(s), noTPAY PUPLIC -cam or the entity upon behalf of which the j person(s) acted, executed the instrument. WITNESS m y an and official al. THIS CERTIFICATE MUST BE ATTACHED To THE DOCUMENT DESCRIBED AT RIGHT. Though the data requested here is not required by law, it could prevent fraudulent reattachment of this form. No. 5193 1 OPTIONAL SECTION CAPACITY CLAIMED BY SIGNER Though statute does not require the Notary to fill in the data below, doing so may prove invatuabte to persons relying on the document. ❑ INDIVIDUAL `Y CORPORATE OFFICER(S) TITLES) ❑ PARTNER(S) ❑ LIMITED ❑ GENERAL ❑ ATTORNEY -IN -FACT [] TRUSTEE(S) ❑ GUARDIAN /CONSERVATOR ❑ OTHER: SIGNER IS REPRESENTING: NAME OF PERSON(S) OR ENTITY(IES) OPTIONJI'3ECTION TITLE OR TYPE OF DOCUMENT e O /G�GJ�2 5� G�✓S NUMBER OF PAGES DATE OF DOCUUMENT / 2 SIGNER(S) OTHER THAN NAMED ABOVE 01992 NATIONAL NOTARY ASSOCIATION - 8236 ..nraav sx[8l.Z - CAtjF0FW -MK 84 'Ile 69 NAME TITLE OF OFFICER - E.G., `JANE DOE, NOTARY PUBLIC -_ 7`10 e 1,0,4 '// '/ ZI-) / NAME(S ),OF srGNER(S) - ❑ personally Known to me - OR - proved to m4on the basis of satisfactory evidence to be' the person(s) whose name(s) is/ subscribed to the within instrument and ac- knowledged to me thaUto7she /tGiK executed the same in tt-i's/�er /tWr authorized capacity(les), and that by jher /twr I signature(s) on the instrument the person(s), noTPAY PUPLIC -cam or the entity upon behalf of which the j person(s) acted, executed the instrument. WITNESS m y an and official al. THIS CERTIFICATE MUST BE ATTACHED To THE DOCUMENT DESCRIBED AT RIGHT. Though the data requested here is not required by law, it could prevent fraudulent reattachment of this form. No. 5193 1 OPTIONAL SECTION CAPACITY CLAIMED BY SIGNER Though statute does not require the Notary to fill in the data below, doing so may prove invatuabte to persons relying on the document. ❑ INDIVIDUAL `Y CORPORATE OFFICER(S) TITLES) ❑ PARTNER(S) ❑ LIMITED ❑ GENERAL ❑ ATTORNEY -IN -FACT [] TRUSTEE(S) ❑ GUARDIAN /CONSERVATOR ❑ OTHER: SIGNER IS REPRESENTING: NAME OF PERSON(S) OR ENTITY(IES) OPTIONJI'3ECTION TITLE OR TYPE OF DOCUMENT e O /G�GJ�2 5� G�✓S NUMBER OF PAGES DATE OF DOCUUMENT / 2 SIGNER(S) OTHER THAN NAMED ABOVE 01992 NATIONAL NOTARY ASSOCIATION - 8236 ..nraav sx[8l.Z - CAtjF0FW -MK 84 CERTMCATE OF ADOPTION OF CONSTITUTION & BY -LAWS BY MEMBERSTIIP: THIS IS TO CERTIFY: That I am the duly elected, qualified and serving. Secretary of CHURCH OF THE REDEEMER and that the above and foregoing code of Constitution & By -Laws was submitted to the Membership and was ratified and adopted as the Constitution and By -Laws of the corporation by the required vote of Membership entitled to exercise the voting power of said corporation. IN WITNESS WHEREOF, I have'hereunto set my hand and affixed the official seal this date: BYLAW S- DOC9- 24- 99.DOC &"�'_Z�- l,Zf A 21 ter cmm. Eyses Nov. 22, 2002 wa�'i R` °mss U. S. TREASURY DEPARTMENT ? = INTERNAL. REVENUE SERVICE WASHINGTON 25, D. C_ SFRV M REPLY REFER TO a :13,:F;,0:5 JJs� -AUG 31 1964 • General Council of the A.sserablies of God 1445 Boonville Avenue Springfield, i-fi s souri 65802 Gentlemen: We have considered your request for a group ruling holding your subordinate units exempt from Federal income tax as organ- izations described in section 501(c)(3) of the Internal Revenue Code of 1954. Our records. disclose that you were held exempt from Federal income tax under section 231(6) of the Revenue Act of 1921 on April 15, 1.922. On September 14, 3935 you were held exempt under section 101(6) of the ?'revenue Act of 1934, which ruling was af- firmed under the Revenue Act of 1936 on April 27, 1938. On September 20, 1955 the District Director held that since sec- tion 501(c)(3) of the-1954 Internal Revenue Code contains the same provisions as section 101(6) of the pri or Revenue Acts, previous rulings are held to be applicable under the 1954 Code. Based upon the information presented, it is held that your subordinate departments, district councils, churches, institu- ti.ons, organizations, schools and colleges, whose names appear in your Directory, revised to January 1, 1964, are exempt from Federal income tax as organizations described in section 501 (c)(3) of the Internal Revenue Code of 1954 as it is shown that they are organized and operated exclusively for religious pur- poses. You and your subordinate units are not required to file Federal income tax returns so long as a -tax exempt status is maintained. It will not be necessary for you" and your subordinate luAts to fade the annual information return, Form 990 -A, general.17 re- quired of organizations exempt, under section 501(c)(3) of the Code, as the specific exceptions contained in section 6033(a) of the Code are applicable. [ - -PR, _E_ C_ _E1 V �ED SEP '31964 GENERAL SECRETARY'S OFFICE t -2- General Council of the Assemblies of God Contributions made to you and your subordinate units are deductible by the donors as provided by section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to or for the use of you and your subordinate units are deductible for Federal estate and gift tax purposes as provided by sections 2055, 2106 and 2522 of the Code. You and your subordinate units are not liable for the taxes ;unposed under the Federal Insurance Contributions Act (social security taxes) unless waiver of exemption certificates are, or have been, filed as provided in that Act. Inquiries about the waiver of exemption certificates should be addressed to the District Director concerned_ You and your subordinate units are not liable for the taxes imposed under the Federal Unemploy- ment Tax Act. For next year, and for each succeeding year thereafter, please send us the following information not later than forty - five days after the close of your annual accounting period: 1. Lists shbtiring the names and mailing addresses of your new subordinate units and the names and addresses of any units which have ceased to exist or have changed their names or addresses. The names should be ar- ranged in alphabetical or numerical order. in lieu of the lists referred to above you may furnish us with a copy of your published directory. Please send us one copy of the list or directory for this office and one copy for each district in which your sub - ordinate units are located. 2. A statement signed by one of your prin- cipal officers stating whether or not the information upon which your original group ruling was based is applicable ixi all respect to the new subordinate units. 3. A statement iT, at the close of the year, there were no changes in your roster. -3 - General Council of the Assemblies of God 4- A statement of any changes in the character, purposes or method of operation of your organi- zation or those of youx subordinate units. 5. Duplicate copies of amendments to charters or bylaws of your organization or those of your subordinate units. You should advise each of your exePot subordinate units of the exemption and the pertinent provisions of this r ling in- cluding the Liability, if arty, for filing information or other returns. The District Directors concerned are being advised of this action. Z'ery truly yours, U - 141 Chief, Exemptjyganizations Branch 1 Department of the Treasury Internal Revenue Service OGDEN, UT 84201 GENERAL COUNCIL. OF THE ASSEMBLIES OF GOD 1445 N BOONVILLE AVE SPRINGFIELD, MO 65802 -1894 -4- Page 1 of I May. 07, 2002 LTR 11690 E GEN Number: 1678 Name Of Organization: GENERAL COUNCIL OF THE ASSEMBLIES OF GOD Tax Period Ending: Mar. 31, 2002 Form: SGRI Dear Taxpayer: Thank you for sending the annual supplemental information about your subordinate organizations as required by Revenue Procedure 80 -27 to keep the tax exempt status for your group. We have made the requested charges to your exemption roster. No further information is needed. If you have any questions, please call Ms. Moss at (801)620 -6348 between the hours of 7:00 a.m. and.2:00 p.m. MT or Mr. Cap at (801) 620 -7109 between the hours of 4 :00 p.m. to 12:00 a.m. MT. If this number is outside your local calling area, there will be a long - distance charge to you. If you prefer, you may write to us at the address shown at top of the first page of this letter. Whenever you write, please include this letter and, in the spaces below, give us your telephone number with the .hours we can reach you. Also, you may want to keep a copy of this letter for your records. Telephone Number ( ) Hours Thank you for your cooperation. Sincerely yours, Jolene Thomas Dept. Manager, Code & Edit /Entity 3 ARTICLE IV. The property of this corporation present and prospective is irrevocably dedicated to religious purposes and held in trust for the purposes of worship, evangelism and fellowship with and according to the customs and traditions of THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, and no part of the net Income or assets of the corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Tide to all personal property and real property now owned or held in trust for or hereafter acquired by this church shall be perpetually dedicated to and held in trust for the purpose of maintaining a place of divine worship and operating church facilities and programs in full cooperative fellowship and affiliation w4b the General Council and District Council. Upon the dxs.sobition or winding up of the corporation,. its assets remaining after .payment, or provision for payoent, 'of ail debts and liabilities of this corporation, shall be distributed to SOUT [ERN PACiIi`IC LATIN AMERICAN DISTRICT COUNCIL OF THE ASSEMBLIES OF GOD, a California Nonprofit Corporation, which organization is farmed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation pursuant to provisions of Internal Revenue Code X501_( c ) (3), or, if it is not then so existing and exenipt, then to THE GENERAL COUNCIL OF THE ASEEMSLIES OF GOD a Nlxssouri Nonprofit Corporation, which organization is formed and operated exclusively for religious purposes, if it is then . existing and exempt from taxation pursuant to provisions of Internal Revenue Code k501 (c)(3), or, if they are both not then so existing and exempt, then to a nonprofit fund, foundation or corporation which. is organized and operated exclusively for religious purposes in harmony with the purposes of this corporation and which has established its tax exempt status under X501( c) (3) of the Internal Revenue Code." 3. The foregoing Amendment of Articles of Incorporation has been duly approved by the Church Board (Board of Directors). The foregoing Amendment of Articles of Incorporation has been duly approved by the required vote of members. We fiirther declare under penalty of perjury under the laws of the State of California that the matters set forth in this certificate are tree of our awn knowledge. DATED: January 10, 2000 Aureliano Flores // J ephirie Castilla Incorporated on: August 7, 1962 California Corporate Number: 0437263 2 0t 392 56 CERTIFICATE OF AMENDMENT Of ARTICLES /''�'[; IN CPQRATION ll E' i`I L. iM`:r AURELIANO FLORES and JOSEPHINE CASTILLO certify that- &J l,- They are the president and secretary, respectively, of BILL j9NE , "AAa y of n .tata IGLESIAS CRISTIANAS DEL REDENTOR, INC. A California Nonprofit Corporation 2.- The Article of incorporation o£ the corporation are armnded in their entirely, to read as follows: ARTICLE L The name of this corporation is- CHURCH OF THE REIDEEMIR.OF -TIIE ASSEMML1ES OF GOD ARTICLE II. A.- This corporation is a religious corporation and is not Organized for the private gain of any person. It is organized under the Nonprofit Religious Corporation Law exclusively for religious purposes. B: The specific purpose of this corporation is to propagate the Gospel of Jesus Christ, according to the Holy Bible, in customs and traditions of Pentocostal Evangelical Christianity, -as a church , in fellowship with The General Council of the Assemblies of God, a Missouri Nonprofit Corporation. Co- This corporation elects to be governed by all the provisions of the Nonprofit Corporation Law of 1980 not otherwise applicable to it under Part 5 thereof. ARTICLE III. A: This corporation is organized and operated exclusively for religious purposes within the meaning of 4501( c ) (3) of the United States Internal Revenue Code. B. No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of or iu opposition to any candidate for public office. C. Notwithstanding any other provisions of these Articles, this corporation 13ti shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under 1501(c)(3) ofthe Internal Revenue Code, or {b) by a corporation contributions to which are deductible under 4174(c)(2) of the Internal Revenue Code, or the corresponding provisions of any future United States Internal Revenue Law. a) 2\ CM �- m CO E � k J LU co k� � %2 k ELI ■ $ 2 ƒ § 2 T - 7 \ \ k k � k N C k 0 I,- CD o o A . If S . / 2 2 @ Q N n � to 6e, 49 6"* 6'� � $ § � .% � k � (D ( S U E f- 2 U b d o z w / U3 CL w 5 _ m - 7 / . \ z q ƒ R E Q k k . L'0 / § k CL w k k 2 0 2 \ q 7 \ K / . . . ELI ■ Q1 d t r Cn r N o C1 N C � � M t� V CU 0 E CU d1 CU LU O L L �O 3 t V R c rn ti 0) r�- LO 0 Cl) LO Co ' o o) �t r- 0 0 n 0 N C) cl ti o ti ao C%i D U Ef} Ef} 69 U o N rn ti o 0 0 0 0 0 Co t- o o) �t r- Cl 0 0 0 0 C) 0 ti o ti ao C%i D U (6 o L6 1: o ai ui o at oa o (q to a U') N 0 co t- N d' N ':t' N (D O It LO O oo M M C7 to ci r C6 L6 C6 m L N Ld It �T N r M (D C7 CD CO CO to w r^ +�+ c+) C ) M M m M OD, cl li 4 E9 H) 69 69 60D 69 6FJ 413 ffl fos 60 O U) LO 0 rn F LU V) V) 1 Q at U � Q N C O ui Qi U m X w Q U) w F-- U LLI 5 U) U F-- O U Q (D Z w U w w Z Q ¢ (n Z u D U m w z O Q N o C ri n C7 y w N cu U � Q LL 0 Q- Q U) at Qi a 3 0 0 0 0 0 o x rn F LU V) V) 1 Q at a� N Qi Q Q Q Q > Q Q � N N O N at Qi 3 0 0 0 0 0 o x V ii M � M r � +m+ M r^ +�+ c+) C ) M M m M M n CL CD a 0 t m c 0 ( � 0 U a EL (�') U a w LU Z a o zz J LU C0 X LL rn F LU V) V) 1 Q INCOME General Income Group Income TOTAL INCOME EXPENSES Salaries Payroll Taxes & Fees Church Mortgage Insurance Property Taxes Building Operating /Maintenance Expenses Office Operating Expenses Mission Support Capital Expenses Special Events Miscellaneous TOTAL EXPENSES TOTAL NET /LOSS INCOME $ 417,561-08 $ 84,755.62 $ 502,317 $ 148,546 $ 20,767 $ 92,318 $ 17,125 $ 4,527 $ 52,166 $ 18,371 $ 129,657 $ 20,208 $. 14,831 $ 5,218 $ 523,735 $ (21,418) City of Baldwin Park _ - V - - - -� FY 2013 -2014 Development Block Grant F u trd Community p k Public Service Request for Funds it ; Contact Person: David Reynoso Phone Number /Ext. 227 (Previous Year Allocation):$13500 CDBG Amount Requested: $22680 Other Fonds: $ (Please attach a copy of your proposed budget) Total: $22680 Project Description: A Domestic Violence (DV) and Victim Advocate works hand in hand with the domestic violence (DV) / sexual assault detectives to provide emergency assistance to victims, guide victims as their cases go through the criminal justice system, serve as the coordinator of police, health and shelter services available. The DV Advocate would be responsible for conducting ongoing community outreach and education, and provide ongoing training to patrol officers and detectives. On a day to day basis, the DV Advocate would receive a copy of every DV report and make contact with each victim. The Advocate would coordinate with the detectives on what services will be needed by each victim. The following services would be provided: Counseling, Support, Court appointed group DV classes, Accompany DV victim(s) to court, Assist in obtaining restraining orders. Referral services to Project Sister, Choices, House of Ruth, Spirit Family Center, and Baldwin Park Adult School, and Coordinate with District Attorney Victims' Advocate, Legal Resources, Medical Assistance, Shelter Information, Restitution Information, and Relocation information. This program brings together the DV Detectives, the Advocate, local social service providers and administration staff from the Department forming a specialized unit. This will result in the centralization of the handling of DV cases as they move completely through the criminal justice system. Staff believes that victims be well served by the formation of this specialized unit. The advocate is also available to assist all other victims of crime. The funds requested will allow for an advocate position to be staffed 30 hours a week. Accomplishment Data The goal of the program is to assist 180 households on a yearly basis by providing the services described above. The DV advocate deals not only with the individual victim in these cases, but with the entire family by offering a variety of services that can impact and assist the family. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Households Projected Number of Beneficiaries Served: 180 Households For CDBG Department Use Only: Recommendation: Approved 0 Deny= $ National Objective /Eligible Criteria Comments: Reviewed By: Approved: RECEIVED, - s JAN 03201 APPLICATION CHECKLIST ORGANIZATION: East San Gabriel Valley Coalition for the Homeless Please complete an Application Form for each proposed program /project. If an item is not applicable, indicate "NIA" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at 626 960 -4011 ext 354/496. 1. X APPLICATION FORM 2. X BUDGET PROPOSAL (ATTACHMENT A) 3. X BOARD OF DIECTORS AFFIDAVIT 4. X ORGANIZATION BY -LAWS 5. X CHARTER OF ARTICALES OF INCORPORATION 6, X IRS TAX EXEMPT STATEMENT 7. X MOST RECENT AUDITED FINANCIAL STATEMENT 8. X PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on January 3, 2013. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT B ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORIGINAL FORMAT WILL ALSO NOT BE ACCEPTED. of FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2013 -2014 PLEASE TYPE OR PRINT L AGENCY INFORMATION Agency Name: East San Gabriel Valley Coalition for the Homeless Agency Address: Mailing Address: P.O. Box 93256, City of Industry, CA 91715 Office located in the St. Martin de Porres Center at St. John Vianney Church 1345 Turnbull Canyon Road, Hacienda Heights, CA 91745 Telephone: (626) 333 -7204 Fax: (626) 333 -7260 Website: www.esgvchomeless.org E -mail: esgvch @aol.com Administrator: Constance Brehm Ph.D. Title: President Board of Directors Administrator Telephone: (626) 333 -7204 Fax: (626) 333 -7260 Administrator Email: esgvch@aol.com Project Site Address: Office (service site) is located: In the St. Martin de Porres Center at St. John Vianney Church 1345 Turnbull Canyon Road, Hacienda Heights, CA 91745 Project Manager: Marta Garcia Lue Title: Manager of Emergency Assistance Center Project Manager's Telephone: (626) 333 -7204 Fax: (626) 333 -7260 Project Manager's Email: esgvch @aol.com Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). a. The East San Gabriel Valley Coalition for the Homeless (ESGVCH) is a non- profit 501c3 charitable organization, incorporated since 1994, which operates under a voluntary Board of Directors to directly aid people experiencing homelessness. ESGVCH believes that all are called to turn attention beyond themselves to assist those who suffer especially the poor, the hungry, and the homeless. It is our mission to bring hope and restore dignity to those in need by providing shelter, alleviating hunger, assisting with basic daily needs, assisting to regain housing, raising community awareness, and by working collaboratively with others to end hunger and homelessness. Has the Agency previously received funding from the City of Baldwin Park? 2 X Yes (if yes, number of years 10 years) No PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $10,000 Scope of Services -- Please briefly describe your proposed Project/Program and the objectives. ESGVCH operates three programs including: (1) the Emergency Assistance Center (EAC); (2) the Winter Shelter Program (WS); and, (3) the Transitional Housing Program (THP). The EAC services were established at the time of incorporation. Our Center is located in Hacienda Heights and it is open daily to provide hot meals, lunch- to -go, showers, hygiene kits, clothing, transportation services (bus pass /tokens), emergency shelter (motel vouchers), and referral services for those in need. The funds in this grant application are requested to support the services and staff of the Emergency Assistance Center located in Hacienda Heights. Objectives of CDBG.Grant: Support our Emergency Assistance Center staff to administer the following and to help pay for motel vouchers: 1. Provide motel vouchers on an emergency basis to families with children underage 18 and ill /elderly adults. 2. Alleviate hunger on an everyday basis among those who are homeless 3. Provide for the hygiene needs of those who are homeless (showers + hygiene products) 4. Assist the homeless with transportation needs, bus tokens and gasoline vouchers Beneficiaries -- Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) The East San Gabriel Valley Coalition for the Homeless serves people who are poor, hungry, and those experiencing homelessness. According to the federal definition, our target population includes families and /or individuals who are ill, disabled, elderly, chronically homeless, veterans, and /or transitional age youth (14 to 24 years of age). Among families served are infants, children, adolescents, and young adults. Our range of demographic characteristics includes men, women, youth, and families with children who may be single, married, separated, divorced, widowed, single parent, and /or domestic partnership. We serve multiple ethnicities such as African American, American Indian, Asian, Caucasian, Hawaiian Native, Mexican, and multiracial. Our services are provided regardless of socioeconomic status.. ESGVCH serves all persons based on need without discrimination based on age, gender, race, ethnicity, lifestyle, or national origin. Describe any special characteristics of your client population. They are unique in that they are all homeless. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). Requesting same amount as last year. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits Does your agency obtain this information? XX Yes No If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes_X . No 2. Address (last address) Yes—X— No Note: Homeless (presumed benefit) 3. City in which client last resided. Yes —X— No 4. Number of family members. Yes —X_ No 5. Total family (household) income. Yes–X— No 6. Ethnicity Yes —X_„.. No 7. Female head of household Yes —X— No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to.that effect below: Constance Brehm Print Name Signature President Board of Directors Title of Officer Date ACCOMPLISHMENT DATA Pursuant to HUD regulation, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youth Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual Projected 0711112 TO Current 07/01/13 TO 06/30/14 BALDWIN July Aug Sept Oct Nov PARK RESIDENTS Unduplicated = 200 Duplicated = 300 llndup. 44 37 43 36 12 Duplicated 36 66 46 61 44 Total 79 103 89 97 56 Total = 500 Motel Vouchers $ 803 $839 $1101 $759 $4988 Total Baldwin Park client visits (duplicated +unduplicated) = 371 Note: December 2012 statistics, not completed yet. NOW NIA BALDWIN Other residents have other funding (not Baldwin Park CDBG) PARK RESIDENTS Presumes! Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disabled persons • Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) _X_„_ The project will benefit a presumed benefit* clientele as defined by HUD. B) _X_ The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) _X_ The projects limits services to only CDBG eligible- income persons. BUDGET — See Attachment In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. PROPOSED BUDGET - (T able 1 --Salaries and Benefits) .M § ) k \ \ \ / \ \ § ¥ � r I w (o � 3 CD 20 8 8 0 8 2\ - =_ « n o a « @ n G CL k A} Q / 7 4 w o o G R eq ƒ § f C. \ 7 5 cm _ 7 0 CD, C3 S W k \ < / § � � # 2 w « 3 k _ \ S_ 8 8 0 2 . 0 2 B \ B / m � dcn � _7. J ¥ ¥ » 2 . m J o � § o 7 § § S \ / v 0 x x x. a \ § E § k § ] k � » / . k \ ƒ \ 2 \ k § 2 @ R ./ R @ ( - § @ E co » k / ; o % � � � � 3 2 0 . . ) , 0 E �_ ) ® 2 £ o a= no m § 2)\ /' m k /2 Em]» 2 \ ) § 5 �2 aE2±o 4 w wo ¥I a§ 6 K¥ m r w a ¥ d§ H LIJ m w a JD- U) N C tl� Q. K LU L rip u N m r1 rn C 7 0 !L O W Op C> °o o p 0 a ti d I^- N (6 N M N (p bpi C-4 (�C1 61 m (D 4f O O y U) 0 p Q O y 0 0 0 O LO N7 V tC O M s r - LO M N 0 N O m N p U o.. m 0 O 00 O U C 0 o to to a> c `ts c w m � L p 0 p o 7 [R p F © O O p b � N 0 .O O 0 p uj tY' lS� p 0 (n W ti C) N � C N M N M N (O ep- r R L Q U b y y O C O 7 Qw ° p O p a U C> C a 0 p (C, M 'O b p h V r CV M N co N (D Q N H e°� a C7 m m O 0 O C.1 c oO o O tfj t(j r fl. y i1 C O O — v J f4ff N f6 J ur 61 Q� N C C --� tu x c� j Q E 0 0 co c b c 2 m 0) (D 0 c o m N C = 2 N 01 9 t E y y _ + CL O cr r2 O Q. r2 Q c c ¢ O F .J a- N M 4 to (O OD C)i Or r r co W F- Q. East San Gabriel Valley Coalition for the Homeless ACCOMPLISHMENT DATA Pursuant to HUD regulation, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youth Households r Please provide the actual number of your agency's total clients assisted to date and the proiected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual Projected 0711/12 TO Current 07/01/13 TO 06/30/14 BALDWIN July Aug Sept Oct Nov PARK Unduplicated = 200 Undup: 44 37 43 36 12 RESIDENTS Duplicated 300 Duplicated 35 66 46. 61 44 Total 79 103 89 97 56 Total = 500 Motel Vouchers $ 803 $839 $1101 $759 $4988 Total Baldwin Park client visits (duplicated +unduplicated) = 371 Note: December 2012 statistics, not completed yet. NON- NIA BALDWIN PARK Other residents have other funding (not Baldwin Park CDBG) RESIDENTS BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. �'xu_l Name Title Terre Expires 1. 2. 3. 4. 5. 6. 7. S. Name of Executive Director CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS BOARD OF DIRECTORS ROSTER All terms expire — June 30, 2013; All are eligible to continue to serve PRESIDENT: Connie Brehm CPA 2238 Canyon Crest Dr La Verne, CA 91751 909- 596 -7494 H 909 - 732 -2887 C cbrehm@apu.edu VICE PRES: Randy Kirby 919 Glenlea St. La Verne, CA 91750 909- 973 -0017 C; 909 -592 -9829 H rkirby303@verizon.net TREAS: Martha Lacomba 953 Finegrove Ave. Hacienda Heights CA 91745 626 -590 -3073 marthatacomba@hotmail.com SECRETARY Dr. Dan Elliott (Temp) 1655 Woodbend Dr. Claremont, CA 91711 818- 321 -5014 626- 815 -5352 drdanelliott@gmaii.com Robert & Donna McKennon 2605 S. Kiska Ave. Hacienda Heights, CA 91745 626- 336 -8603 mckennon@roadrunner.com Marilyn Matthews 16320 Sierra Ridge Hacienda Heights, CA 91745 626 -336 -2014 almatthewsjr@aol.com Gloria Mojarro- Mangiani 2482 Via Cielo Hacienda Heights, CA 91745 626- 333 -8427 626- 676 -9727 Gm2482hh@yahoo.com Dixie Bateman 152 Leucadia Rd La Habra Heights, CA 90631 562- 697 -3552 dixiebateman@verizon.net Patrick Medlock (Consultant) 1199 S. Fairway Dr Walnut, CA 91789 909 -598 -8990 909 -556 -3196 Patrick@pwmedlockcla.cm BOARD MEMBERS: Lisa Rauda -Cook c/o Kaiser Federal Batik 252 S. Lake Avenue Pasadena, CA 91101 (800) 524 -2274 ext 1400 Thomas Rice 3333 Workman Mill Road, Whittier CA sdtmrice@aol.com 90601 626- 367 -3658 cell 626- 369 - 1689 -home BOARD MEMBERS (continued): Don Liegler 3226 Whitebirch Dr West Covina, CA 91791 626- 966 -4273 dglieglernhotmail.com Daniel Elliott 1655 Woodbend Dr Claremont, CA 91711 818.321.5014 626.815.5352 drdanelliott mail.com Russell Na.son 1445 9`h Ave. Hacienda Heights, CA 91745 626- 336 -0565 pbnason@verizon.net AGENCY CERTICATION As t e Executive Director, �a r du,iI� autho ze,d}{'ep�p en tive y�f �—, j �'Ix4- in l�l� J 1'� 1l�:�% i i 0 M'_" - Agency }, I certify that the applicant is fully capable of fulfillindits obligation ur&r this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Print Name . & i ezz —4—'a Signature Phone Number Email Address Title of Officer Date East San Gabriel Valley Coalition for the Homeless Bylaws and Board Operations - 2011 Policy Manual Section. I Bylaws and Board Operations Section One: Constitution Article One: Name 0001 The Name of the Corporation is East San Gabriel Valley Coalition for the Homeless ( "ESGVCH "). Article Two: Purpose 0021 Essence: The ESGVCH is a coalition of local faith based groups, service organizations, businesses and individuals of the East San Gabriel Valley (hereinafter called "Coalition "). 0021 Mission: The Coalition is dedicated to serving the homeless and those at risk of homelessness. This mission includes the following specialized purposes: (a) To alleviate the immediate need. for food, clothing, shelter, care and comfort among the homeless. (b) To assist and support the efforts of the homeless and near homeless to regain the ability to provide for themselves a stable home environment. (c) To increase awareness of ESGVCH and homeless issues in our community. (d) To foster partnerships with businesses, organizations and individuals to accomplish ESGVCH goals. (e) To receive and administer assets exclusively for charitable and educational purposes (f) To operate and act exclusively for charitable and educational purposes within the meaning of Section 501 (3) c of the Internal Revenue Code of 1986, as amended 0023 Philosophy: The Coalition feels strongly that all are called to turn attention beyond themselves to those who suffer especially the poor, the hungry, and the homeless. Article 3 Board of Directors (hereinafter called "Board. ") 0031 Duties and Powers. Except as specifically provided in the corporation articles of Incorporation of ESGVCH or these By -Laws, the Board of Directors (`Board ") shall be the governing body of ESGVCH and all of its committees, employees, and agents. It shall establish policies and rules for the operation of ESGVCH and shall provide direction concerning financial and administrative operations, consistent with the By -laws. 0032 Size. The Board shall consist of at least seven and not more than 15 Directors of the organization 0033 Board of Directors Term Length Each Director shall be elected for five (5) years and may be re- elected for subsequent terms. 0034 Restriction on Interested Persons No interested person shall serve on the Board at any one tune. An interested person is (a) any person being compensated by ESGVCH for services rendered to it within the previous twelve East San Gabriel Valley Coalition for the Homeless Bylaws and Board Operations - 2011 (12) months, whether as a full -time or part -time employee, independent contractor or otherwise, excluding any reasonable compensation paid to a Director as a member of the Board; and (b) any brother, sister, ancestor, descendant, spouse, brother -in -law, sister -in -law, mother -in -law or father -in -law of any such person. 0035 Board Meetings a Regular meetings of the Board shall be held at least once every quarter at a time and place to be designated by the President. b. Special meetings may be called at any time by the President or two Directors c. Notice. Notice of regular Board meetings shall be sent to the Directors at least 3 days prior to the meeting. Special meetings of the Board shall be held pursuant to notice of the time, place and purpose thereof either delivered personally or by telephone or sent by US mail or electronic mail to each Director not less than twenty four (24) hours prior to the meeting d. Quorum. A majority of the total number of Directors then in office shall constitute a quorum for the transaction of business 0036 Election Procedures. Directors Each Director shall be elected for a 5 year term. The Board shall nominate one or more individuals for each position to be filled. (See Board of Directors Nomination Form in Appendix A) The Board shall elect Directors at its Regular Board Meeting or Special Board Meeting called for such purpose. If a Director's position is vacant due to a resignation or termination, a Director will be elected to fill that position for the remaining term. Directors shall hold office for the term for which he or she is elected or until such Director's resignation or termination. Proposed new language: Directors 1. Each Director shall be elected for a 5 -year term. Directors shall hold office for the term for which he or she is elected or until such Director's resignation or termination by the board. 2. The Board shall nominate one or more individuals for each position to be filled. (See Board of Directors Nomination Form in Appendix A) The Board shall elect Directors at its Regular Board Meeting or Special Board Meeting called for such purpose. 3. If a Director's position is vacant due to a resignation or termination, when a candidate becomes available to be considered for election to the board, the new candidate's term shall be a new five year term regardless of the years remaining on the former board member's term. (also see 0038). 0037 Officers, Duties and Election. The officers of the Board shall be the President, Vice - President(s), Secretary, and Treasurer. The Officers shall be elected by the Board at the Board meeting at least two (2) months prior to the end of the standard fiscal year. The Board may elect or appoint other Officers as the Board may deem advisable. The Officers shall perform such duties as set forth in these By -laws or as determined by the Board. a. President. The President shall be the Chief Executive Officer of ESGVCH. He or she shall preside at all meetings of the Board. The President shall perform such other duties East San Gabriel Valley Coalition for the Homeless Bylaws and Board Operations - 2011 and functions as shall be assigned to him or her by the Board. He or she shall be an ex- officio member of all standing committees. The President shall, unless otherwise provided by resolution of the Board, possess the power and authority to sign all certificates, contracts, instruments, papers and documents in the name of and on behalf of ESGVCH b. Vice- President(s). The Board may elect one or more Vice - presidents. The First Vice - President shall perform the duties and exercise the powers of the President during the absence or unavailability of the President. Each of the vice - presidents shall oversee specific programs and responsibilities as determined by the Board. They shall have additional powers and perform additional duties as shall be assigned by these By -laws or by the Board. c. Secretary. The Secretary shall keep the minutes of all meetings of the Board in books provided for that purposes, attend to the giving or serving of all notices of ESGVCH and sign with the President, in the name of ESGVCH, all contracts when authorized to do so. The Secretary shall have charge of such books and papers as the Board shall direct, all of which shall at all reasonable times be open to the examination of any Director, and shall in general perform all the duties incident to the office of Secretary, subject to the control of the Board. A copy of all the minutes shall be filed in the ESGVCH office. d. Treasurer. The Treasurer shall be the Chief Financial Officer of ESGVCH, and shall have custody of all the funds and securities of ESGVCH, endorse on behalf of ESGVCH for collection checks, notes and other obligations, and shall deposit the same to the credit of the Corporation in such bank or banks or depositories as the Board may designate; sign all receipts and vouchers for payments; enter or cause to be entered regularly in the books of ESGVCH kept for that purpose full and accurate accounts of all moneys received and paid on account of ESGVCH, and whenever required by the Board shall render statements of such accounts; shall , at all reasonable times, exhibit the books and accounts to any Director; and shall perform all acts incident to the position of Treasurer, subject to the control of the Board. The Treasurer may select an authorized representative to perform one or more of the above duties 0038 Vacancies on the Board a. Absences. Should any Directors miss three (3) consecutive meetings without due cause, the President may declare the position vacated. b. Resignation and Termination. Should any Directors resign or become terminated from his or her membership on the Board, a successor may be elected by the majority of the Board (at a Board meeting) to fill the vacancy. When a candidate becomes available to be considered for election to the board, the new candidate's term shall be a new five-year term regardless of the years remaining on the former board member's term 0039.1 Bond of Officers and Directors All Officers or Directors of ESGVCH, if required to do so by the Board, shall furnish bonds to ESGVCH for the faithful performance of their duties, in such penalties and with such conditions and security as the Board shall require. ESGVCH shall assume the cost of providing any bond required hereunder. East San Gabriel Valley Coalition for the Homeless Bylaws and Board Operations - 2011 0039.2 Compensation for Directors No Director of ESGVCH shall be compensated for the performance of services for ESGVCH, but may, by resolution of the Board, be reimbursed for expenses incurred on behalf of ESGVCH. Article 4 Executive Director and Staff 0040 Executive Director The Board may employ an Executive Director who shall manage the daily affairs of ESGVCH and shall serve at the direction of the Board. The Executive Director shall serve as a non- voting ex-officio member of the Board. 0041 In the absence of employing an Executive Director, the board of directors may assume the duties under the leadership of the Board President. 0042 Staff 1. The Executive Director shall propose staff positions necessary, shall recruit, interview, and recommend for employment by the board, such candidates as are qualified and committed to the mission and values of ESGVCH. 2. In absence of an executive director, the board may employ staff as needed to conduct the business of the organization. Article 5: Committees 0050 Creation of Committees The Board will create a committee for each of the program areas of ESGVCH. The .Board may create ad hoc committees as needed. The Board will annually designate the chair for the standing committees and other such committees as it may deem to create. Committee chairs must be Directors 051 Executive Committee The executive officers of the board: the president, vice president, secretary, treasurer, along with the three chair persons of standing committees shall be considered "The Executive Committee." The Executive Committee shall also be considered and function as The Finance Committee and shall review and make recommendations to the whole board regarding financial reports and needs. 0052 Program. Committees The main program areas for ESGVCH are: a. Emergency Assistance Center (EAC), b. Winter Shelter (WS) c. Transitional Home (TH) d. Health Services (HS) The responsibility of each committee is to oversee its program so it accomplishes the program objectives. 0053Nominating committee The board, under the leadership of the president shall annually designate a Nominating committee. Nominating committee membership cannot include anyone interested in holding an executive office for the new term. 0059 Other Committees The Board shall designate the responsibilities, duties and powers for each committee it creates. Each committee shall exist to carry out the purposes of ESGVCH East San Gabriel Valley Coalition for the Homeless Bylaws and Board Operations - 2011 Article 6 Miscellaneous Provisions 0061 Contracts, Conveyances, etc. All conveyances, contracts and instruments of transfer and assignment shall be specifically approved by the Board of Directors and shall be executed on behalf of ESGVCH by such officers or agents as may be specifically authorized by the Board 0062 Execution of Instruments All ESGVCH instruments and documents including, but not limited to checks drafts, bills of exchange, acceptances, notes or other obligations or orders for the payment of money shall be signed by the treasurer and one other authorized signature. 0063 Adjourned Meetings A majority of the Directors present, whether or not a quorum, may adjourn any meeting to another time and place. Notice of such adjourned meeting shall be given even though the time and place thereof are announced at the meeting at which the adjournment is taken 0064 Participation in Meeting by Telephone, Real Time Internet Video Chat, or Email By oral or written permission of a majority of the Board or of a committee designated by the Board may participate in a meeting by means of conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other. Participation in a meeting pursuant to this Section constitutes presence in person at the meeting. 0065 Construction and Definitions Unless the context otherwise requires, the general provisions, rules of construction and definitions contained in the General Provisions of the California Nonprofit Corporation Law and in the California Nonprofit Public Benefit Corporation Law shall govern the construction of these By -laws. 0066 Non - Profit Status ESGVCH may not engage in any activity of a commercial nature that would violate its status as a non- profit organization as defined in existing laws. ESGVCH may not engage in any partisan political activity. 0067 Conduct of Meetings Meetings shall be conducted according to Robert's Rules of Order 0068 Nondiscrimination ESGVCH shall not discriminate in employment, membership, or registered use against any person on the basis of race, color, gender, religion, creed, age, disability, or sexual preference. Article 7: Dissolution 0071 General In the event of dissolution of ESGVCH, all the assets, real and personal, shall be distributed to such charitable organization or organizations as are qualified as tax exempt under Section 501 3 of the Internal Revenue Code or 1986, as amended, or corresponding provisions of any subsequent federal income tax laws as the Board shall determine. Any such assets not so disposed of, for whatever reason, shall be disposed of by order of a Court with appropriate jurisdiction to such organization or organizations as said Court shall determine, which are organized and operated exclusively for charitable purposes. 0072 No Inurement No part of the net earnings of assets of ESGVCH shall be distributed to or inure to the benefit of any Director of ESGVCH, contributor, or private person. Article 8: Fiscal Year 0081 The fiscal year of ESGVCH shall be from July I to June 30 of the following year. East San Gabriel Valley Coalition for the Homeless Bylaws and Board Operations - 2011 Article 9: Amendments, Rules, and Regulations 0091 Amendments These By -laws may be altered or amended at any duly called meeting of the Board at which a quorum is present by a majority vote, provided that written notice naming the substance of the proposed amendment has been sent to each Director at least ten (10) days in advance of the date of the meeting, unless such notice is waived by all the Directors. 0092 Rules and Regulations The Board may adopt additional rules and regulations, general or specific, for the conduct of their meetings, and additional rules and regulations, general or specific for the conduct of the affairs of ESGVCH provided, however, no such additional rule or regulation shall be inconsistent with or in contravention of any provisions of the Articles of Incorporation or these By -laws. 0093 Periodic Reviews These By -laws shall be reviewed periodically. Last reviewed and affirmed July 1, 2011. 500 Conflict of Interest All Board of Director members, executive officers and employees of the ESGVCH shall: 1. Maintain the highest standards of conduct and integrity when conducting ESGVCH business 2. Have no outside interests that may be incompatible with or involve a conflict of interest with their duties, functions, and responsibilities for ESGVCH. 3. Abide by applicable federal, state, county, and municipal statures, regulations, and other ordinances concerning conflicts of interest. 4. Directors, officers and employees of ESGVCH are prohibited from the following associations unless they have fully disclosed such associations and have received specific approval from the board to continue such associations. a. Serving in either paid or volunteer capacity as a director, partner, employee, or representative in any organization that does business with or receives fluids from ESGVCH. b. Being imme3diately related to any vendor, contractor, or consultant paid by ESGVCH funds. c. Have any direct financial interests in any organization that does business. with or receives grants from ESGVCH. Note: ownership of less than .001% of the stock of a corporation is not a direct financial interest. 5. Directors, officers, and employees of ESGVCH are prohibited from accepting, directly or indirectly, payments, loans, gifts, commissions, services, promised future benefits, gratuities, or other items of value from any organization or individual doing business with ESGVCH, except for beverages, food, social invitations, access to parking while visiting the organization or occasional shared local transportation for a meeting. Nothing shall be received unless it is of minimal value (not to exceed $25, and in keeping with good business ethics and that does not in any way obligate the recipient on behalf of ESGVCH with a vendor. 5. To ensure compliance with this policy, all directors, officers, and employees of ESGVCH shall submit and/or recertify their agreement with this policy on an annual basis. 502 Board of Director Member Limits of Authority East San Gabriel Valley Coalition for the Homeless Bylaws and Board Operations - 2011 1. Individual Board of Director members are not authorized to take public stands on positions that are contrary to those of ESGVCH. This policy is not intended to prevent Board of Director members from taking personal positions on public issues, but only to prevent giving the appearance that the Board of Director member is speaking officially on behalf of ESGVCH. 2. Official positions . or statements may only be put forth after full approval by the board at a regular business meeting. Such positions should be recorded as an appendix to the policy manual for future reference. Approved 12/14/11 505 Endorsements of Materials or Products The Board of Director may not at any time give endorsements for any organizations, programs or products. The Board of Directors may approve for distribution and sale a variety of materials, programs, and products that are in harmony with the goals and purposes of ESGVCH. Approved 8126110 ENDORSED FILED to thOr- Of6ea.af the Sarrefary cf Stato ARTICLES O.F.-INCORPORATION OF of Sh* State of CghQrnit EAST Spill .GABRIEL VALLEY COALITION . OP-7 1994 FOR THE H0MMESS A California Nonprofit Public Benefit Co rporatjRAg Secremy of Stet4 The name of this corporation is: EAST SALT GABRIEL VALLEY COALITION FOR THE HOXELESS II This corporation is a nonprofit public benefit corporation and is not or anized for the private < gain of any person, It is organized under the Nonprofit Public Benefit Corporation Law for public and charitable purposes. The. lie and charitable purpo's'es of the corporation are to provide: for the needs of the homeless in the San Gabriel Valley and to educate the public concerni.nq those needs. This corporation is organized exclusively for charitable, religious, and educational purposes within the meaning of-section 501(.e)(3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal revenue law. Notwithstanding -any- other- - provision of these Articles, this corporation. shall not, except to an insubstantial, degree. engage in. any.activit:es or exercise any powers "that''are not in. furtherance. of the purposes of this corporation, and the corporatao:n. shall not carry. on. any other activiti4s not permitted to 'be carried on (a) by a corporation exempt from federal income tax under Section 50.1(cj(3) of the.Internal: evenue:Code of 1986, or the corresponding provision of any future united States, internal revenue law or (b) . by a corporation, contributions to which are deductible under section, 170(c) M of the Internal Revenue Code of 198:8 or the correspondi;nq provision of any feature 'United States internal revenue law. Z.i I The name and ,address In .California of the corporation's initial agent.for service of process is: RONALD J. SACHS 2056 Lynbrook Hacienda Heights, California 9174 1 IV (a) No: substantial part `of the activities of this corporation shall, consist of' lobbying or ,propaganda,,; -or otherwise attempting to influence legislation, except. as provided in Section 501(h) of, the, Internal Revenue: Cade of 1986 and this corporation shall.. not participate in or intervene in ( ncauding.publishirg or distribut- ing statements) an pol.itica:l canpaign on .behalf.of.or in opposi.- tion to any candidate for public vff',ice. (.b) All :corporate' "property :is: irrevocably. dedicated to the purposes set forth in ArticleA' above. No part of the net earnings.: of. this. Corporation shall. inure to: the benefit of any` of its directors, trustees, officers., private shareholders..or riiembers, or to. individuals (c) on the winding up and dissolution of this corporation, after paying :ar::adequately providit►g for the debts,; obligations Arid liabilities of the corporation,. the-•3zdma ring assets of this corporation shall be distributed to such organizations 'organized and operated dxolusively for charitable purposes which have established their tax - exempt status. under Section 501(_c) (3) of. the Internal. Revenue Code, of 1986, or tie: corresponding provision of any future United, states internal revenue law. an.d which have established their tax-exempt status under Section .237.a`id of the California Revenue and TaXation.Coder or,the corres ond,ti Section of any future California revenue and tax lYx.uisr u'a' Dn%,na', Lnco.rpor'ai i am the person whose name is subscribed below: T am the sole Incorporator of EAST SAN GABk EL VALLEY COAS,ITION:FOR THE HOMELESS anti have executed these: Articles of Incorporation. the foregoing Articles of .Incorporati ar y act and deed Executed on % , 2.934;, at. Hacienda Heights, California. I dec:iare that the foregoing is true o' ct. RdUALID J.: SACHS; Incorporator 3 INTERNAL REVENUE SERVICE P. o. BOX 2508 CINCINNATI, OH 45201 Date: W 12 MT EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS PO BOX 93256 CITY OF INDUSTRY, CA 91715 -3256 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 95- 4508436 DLN: 17053265723097 Contact Person: SHAWNDEA KREBS ID# 31072 Contact Telephone Number: (877) 829 -5500 Public Charity Status: 170 (b) (1) (A) (vi) Our letter dated April 1995, stated you would be exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code, and you would be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, you are classified as a public charity under the Code section listed in the heading of.this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501(c) (3) of the Code. Publication 557, Tax - Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll -free number for forms, (800) 829 -3676. Information is also available on. our Internet Web Site at www.irs.gov. If you have general questions about exempt organizations, please call our toll -free number shown in the heading. Please keep this letter in your permanent records. Sincerely .yours, Robert Choi Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO /CG) EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS FINANCIAL STATEMENTS JUNE 30, 2011 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS CONTENTS Independent Auditors' Report Financial Statements Pages Statement of Financial Position 2 Statement of Activities 3 Statement of Functional Expenses 4 Statement of Cash Flows 5 Notes to Financial Statements 6 - 9 k-C, han & 3286 E . Cruasti Road, Suite 130, Ontario, CA 91761 socxates Phone: (909) 781- 6443 Fax: (909) 476- 7390 www.Suchanepa.com An Accountancy Corporation INDEPENDENT AUDITORS' REPORT To the Board of Directors East San Gabriel Valley Coalition for the Homeless We have audited the accompanying statement of financial position of East San Gabriel Valley Coalition for the Homeless, a nonprofit organization, as of June 30, 2011, and the related statements of activities, functional expenses and cash flows for the year then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with the auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of East San Gabriel Valley Coalition for the Homeless as of June 30, 2011 and the changes in its net assets and cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America. Suchan & Associates Ontario, California March 30, 2012 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF FINANCIAL POSITION JUNE 30, 2011 ASSETS CURRENT ASSETS Cash $ 73,052 Grants receivable (Note 2) 55,310 Prepaid expenses 5,485 TOTAL CURRENT ASSETS 133,847 FIXED ASSETS, net [Notes 2 and 3] 12,470 TOTAL ASSETS $ 146,317 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accrued Expenses $ 12,182 NET ASSETS Unrestricted 99,713 Temporarily restricted 34,422 TOTAL NET ASSETS 134,135 TOTAL LIABILITIES AND NET ASSETS $ 146,317 The accompanying Notes to Financial Statements are an integral part of this statement -2- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2011 REVENUES Public contributions Government contracts and grants Program income Contributed supplies Contributed services Interest income Subtotal Net assets released from restrictions Restrictions satisfied by use TOTAL REVENUES EXPENSES Program services CHANGE IN NET ASSETS NET ASSETS, BEGINNING OF YEAR NET ASSETS, END OF YEAR The accompanying Notes to Financial Statements are an integral part of this statement -3- Temporarily Unrestricted restricted Total $ 34,502 $ 41,000 $ 75,502 408,920 12,500 421,420 1,350 - 1,350 124,926 - 124,926 39,629. - 39,629 206 - 206 609,533 53,500 663,033 40,183 (40,183) - 649,716 13,317 663,033 687,867 - 687,867 (38,151) 13,317 (24,834) 137,864 21,105 158,969 $ 99,713 $ 34,422 $ 134,135 The accompanying Notes to Financial Statements are an integral part of this statement -3- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS Equipment Rental Grants Paid Out Insurance Licenses and Permits Maintenance and Repairs Motel Vouchers Office Outside Services Payroll Taxes Postage Professional Fees Rent Security Staff Expenses Storage Supplies Telephone Transportation Utilities Wages Subtotal Depreciation TOTAL FUNCTIONAL EXPENSES STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED JUNE 30, 2011 Emergency Transitional Winter Permanent Total Program Assistance Housing Shelter Shelter Services $ - $ - $ 14,858 $ - $ 14,858 - - - 6,509 6,509 5,119 246 13,282 - 18,647 211 8 219 - 438 1,490 - 10,135 - 11,625 18,043 - 14,780 - 32,823 4,204 322 3,329 - 7,855 1,934 - 45 - 1,979 6,788 91 15,953 - 22,832 492 - 38 - 530 26,979 2,974 27,769 - 57,722 2,400 21,600 - - 24,000 - - 23,647 - 23,647 19 - 618 - 637 - - 2,430 - 2,430 125,656 930 5,666 - 131,452 2,820 - 1,479 - 4,299 6,462 - 125,275 - 131,737 - 1,275 - - 1,275 72,356 492 115,876 - 188,724 274,973 27,138 375,399 6,509 684,019 1,189 25 2,634 - 3,848 $ 276,162 $ 27,163 $ 378,033 $ 6,509 $ 687,867 The accompanying Notes to Financial Statements are an integral part of this statement -4- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF CASH FLOWS FOR THE YEAR ENDED JUNE 30, 2011 CASH FLOWS FROM OPERATING ACTIVITIES Change in net assets $ (24,834) Adjustments to reconcile change in net assets to net cash used by operating activities: Depreciation 3,848 (Increase) decrease in assets: Grants receivable (47,383) Prepaid expenses (1,177) Increase (decrease) in liabilities: Accrued expenses (1,120) CASH (USED) FOR OPERATING ACTIVITIES (70,666) CASH AT BEGINNING OF YEAR 143,718 CASH AT END OF YEAR $ 73;062 SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION Cash paid during the year for: Income taxes Interest The accompanying Notes to Financlai Statements are an integral part of this statement -5- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Year Ended June 30,`2011 1. Organization and Nature of Activities East San Gabriel Valley Coalition for the Homeless (ESGV Coalition for the Homeless) is a non - profit, tax - exempt organization based in the San Gabriel Valley area of California. The primary purpose of the Organization is to serve the needs and expand the opportunities of the homeless and needy in the San Gabriel Valley area. ESGV Coalition for the Homeless was incorporated as a nonprofit organization under the laws of the state of California on September 7, 1994. The Organization provides the following program services: Emergency Assistance Transitional Housing Winter Shelter Permanent Shelter The Organization is supported primarily through grants and contributions. The Winter Shelter is operated between December and March and receives funding from the Los Angeles Homeless Services Authority and federal funding from the Emergency Food and Shelter Program. The Emergency Assistance Center is operated year -round and provides food, clothing, and hygiene products, among other services to at -risk and homeless persons. The transitional housing program assists families in transitioning to permanent homes through life skill education, intense case management, and financial counseling. The permanent shelter is a temporarily restricted grant for the development of permanent housing. 2. Summary of Significant Accounting Policies The significant accounting policies followed by the Organization are summarized below. Basis of Accounting - The financial statements have been prepared on the accrual basis of accounting. Cash and Cash Equivalents - For the purposes of statement of cash flow, the Organization considers all highly liquid debt instruments with an initial maturity of three months or less to be cash equivalent. Grants Receivable - The Organization considers its grants receivable to be fully collectible; accordingly, no allowance for doubtful accounts is required. If amounts become uncollectible, they will be charged to operations when that determination is made. Fixed Assets - Fixed assets are recorded at cost or donated fair market value. Depreciation is provided on a straight -line basis in amounts sufficient to amortize the cost of the assets over their estimated useful lives of five to seven years. The Organization capitalizes all expenditures for property, furniture and equipment in excess of $500. EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Year Ended June 30, 2011 2. Summary of Significant Accounting Policies (continued) Net Assets — The net assets of the Organization and changes therein are classified and reported as follows: Unrestricted net assets -- Net assets that are not subject to donor - imposed stipulations and that may be expendable for any purpose in performing the primary objectives of the Organization. Temporarily restricted net assets — Net assets subject to donor - imposed stipulations that may or will be met either by actions of the Organization and/or the passage of time. As the restrictions are satisfied, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the accompanying financial statements as net assets released from restrictions. Support and Revenue - The Organization receives its grants and contracts from various Federal and State Agencies. Support received from these grants and contracts are recognized in the period earned. The Organization also receives donations from public and private foundations, fundraising events and other sources and recognizes these revenues when earned. Contributions — Non - reciprocal contributions received are recorded as unrestricted, temporarily restricted or permanently restricted support depending on the existence and /or nature of any donor restrictions. When restrictions are satisfied in the same accounting period as the receipt of the contribution, the Organization reports both the revenue and the related expense in the unrestricted net asset class. Contributed materials are recorded at their fair market value where an objective basis is available to measure their value. Such items are capitalized or charged to operations as appropriate. At year end there is an indeterminable amount of donated goods on hand for distribution. Contributed Services - During the years ended June 30, 2011, the value of contributed services meeting the requirements for recognition in the financial statements was $39,629 for contributed accounting services. Income Taxes - The Organization is exempt from federal and state income taxes under Section 501(c) (3) of the Internal Revenue Code and Section 23701(d) of the California Revenue and Taxation Code, respectively. Accordingly, no provision for income taxes is included in the financial statements. In addition, the Organization has been determined by the Internal Revenue Service not to be a private foundation within the meaning of Section 509(a) of the Code. Years ended June 30, 2009 -- 2011 are subject to examination by the Internal Revenue Service Years ended June 30, 2008 -- 2011 are subject to examination by the California Franchise Tax Board. -7- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Year.Ended June 30, 2011 2. Summary of Significant Accounting_Policies (continued) Use of Estimates - The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the reporting date and revenues and expenses during the reporting period. Actual results could differ from those estimates. Functional Allocation of Expenses - The costs of providing the various programs and other activities has been summarized on a functional basis in the statement of activities. Accordingly, certain costs have been allocated to the programs and supporting services benefited. 3. Fixed Assets Fixed assets consist of the following: Furniture and office equipment, purchased $ 4,943 Furniture and office equipment, donated 1,830 Vehicles 16.745 Total Furniture and office equipment 23,518 Less: Accumulated depreciation 11.048 Net Fixed Assets2 Depreciation expense for the year ended June 30, 2011 was $3,848. Normal repair and maintenance costs are expensed as incurred. The depreciation policies followed by the Organization are described in Note 2. 4. Restricted Deposits Included in cash are temporarily restricted contributions which consist of the following restrictions: Use restrictions $ 34,422 5. Commitments and Contingencies The Organization leases its office facilities under month -to -month operating leases. Total rent expense related to these leases for the year ended June 30, 2011 was $2,400. The Organization leases two apartments for the transitional housing program. The rent expense related to.these leases for the year ended June 30, 2011 was $21,600. W10 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Year Ended June 30, 2011 6. Subsequent Events The Organization has evaluated events and transactions occurring subsequent to the statement of financial position date of June 30, 2011, for items that should potentially be recognized or disclosed in these financial statements. The evaluation was conducted through March 30, 2012, the date these financial statements were available to be issued. No such material events or transactions were noted to have occurred. City of Baldwin Park FY 2013 -2014 Community Development Block Grant Public Service Request for Fund I a JAN 0 2013 u ds Contact Person: Manuel Carrillo Jr. Phone Number /Ext. (626) 813 -5269 (Previous Year Allocation): $30,000_ CDBG Amount Requested: $ 40.000 Other Funds: $_46 0 00 Total: $ 86,000 (Please attach a copy of your proposed budget) Project Description: Family Service Center The Family Service Center offers a variety of social service assistance to the residents of Baldwin Park The FSC is centrally located and is easily accessible to all the residents. The services offered at the FSC include but are not limited to: medical access referrals, food bank referrals, emergency shelter vouchers, emergency food vouchers, employment counseling, homeless prevention referrals, mental health referrals, emergency transportation, case management referrals, tutoring, and educational services assistance. Over 200 clients are assisted monthly at the center. Many of clients face severe economic hurdles in integrating into the community. Staff is committed to assisting those clients in need by identifying local resources and services. The target service area is low to moderate low income residents. Staff is requesting the amount of $40,000.00 to offset the costs of full time staffing for the facility. As noted above, the general fund contributes to the operation of the Family Service Center by covering expenses for utilities materials and supplies, building_ maintenance outside printing and vart time staffing. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficiaries Served: Individuals or 500 Households For CDBG Department Use Only: Recommendation: Approved= Deny= $ National Objective /Eligible Criteria Comments: Reviewed By.- Approved. CITY OF BALDWIN PARK O Community Department FY 2012 -2013 JA 0 23 Community Development Block Grant Fu ds Public Service Programs`' City Request for Funds Contact Person: Mike Salas Phone Number/Ext.: 512 (Previous Year Allocation): $56,819.00 CDBG Amount Requested: $75,000.00 Other Funds -0- Total: $75,000.00 (Please attach a copy of your proposed budget) Project Name: Graffiti Abatement Program GAP — Graffiti Removal at Public Facilities Project Description: This request will provide the GAP the funding for graffiti abatement services at public facilities within the City of Baldwin Park including: City Civic Center, Morgan Park, Syhre Park, Hilda Solis Park (Teen CenterlSkate Park), Barnes Park, and Walnut Creek Nature Park. The GAP will provide service to remove approximately 236,000 square feet per year throughout the community. The GAP currently provides free service for th , removal of graffiti; in actuality, the responsibility is on the property owner. However, oftentimes the graffiti is emoved in a timely manner, necessitating the GAP to intervene for proper remc IThe subsidy will assist by removing graffiti throughout the community in the timely manner and more importantly the aesthetics of the community is maintained. The Public Works DepartmentlGAP desires to continue the current program of assisting wherever graffiti exist on public facilities. Therefore, the department is requesting the funding of $75,000 to be reinstated for FY 201212013, Funding for public service programs comes from the CDBG program received through the Department of Housing and Urban Development. CDBG funds are for the specific purpose of benefiting low /moderate income households. In order to be eligible for these funds, the program must provide a.service to the residents of Baldwin Park and be able to document that at least 51 % of the clientele served earns less than the following income limits. Household Size 1 2 3 4 5 6 7 8 Projected Number of Beneficiaries Served: Annual Income Limit $42,450 $48,500 $54,600 $60,650 $65,650 $70,350 $75,200 $80,050 Individuals or Households Estimated Project Completion Date: June 30, 2013 (Please attach additional sheet to provide further Information that may be pertinent to your request.) MyDocuments.AODBG1011 RequestForm For Community Department Use Only., Recommendation: Approve 0 Deny 0 $ Comments: Reviewed By. MyDccument ACDBGI0I1RequestForm Approved:. City of Baldwin Park FOEC ^ 2013 FY 2013- 2014 Community Development Block Grant F Public Service Request for Funds Contact Person: David Reynoso Phone Number /Ext. 227 (Previous Year Allocation): $18500 CDBG Amount Requested: $ $42,000 Other Funds: $ Total: $42,000 (Please attach a copy of your proposed budget) Project Description: The PRIDE program is specifically designed to deal with at risk youth. It utilizes proactive and innovative techniques for positive redirection. Overseen by Baldwin Park Police personnel, the 8 -week program offers treatment, prevention and disciplinary components to alter negative behavior. The PRIDE program is a collaborative effort between law enforcement and community -based organizations, with law enforcement being the facilitator. The objective of the program is to identify problems within the family that have surfaced through juvenile delinquency. Juveniles with antisocial behavior such as truancy, incorrigibility, minor law offenses, etc., may be considered for the program. The components of the program are: Intake night, Counseling and Family Action, Community Service, Physical Training, Behavior Modification, Career Guidance and Classroom Curriculum. The requested funding will allow the Police Department to host two PRIDE programs. The requested amount will fund two programs consisting of 40 youths each. Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Households Projected Number of Beneficiaries Served: 80 Households For CDBG Department Use Only: Recommendation: Approved 171 Deny $ National Objective/ Eligible Criteria Comments: Reviewed By: Approved:. APPLICATION CHECKLIST ORGANIZATION Project Sister Family Services Please complete an Application Form for each proposed program /project. If an item is not applicable, indicate "NIA" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960,4011 ext 3541496.. I . '✓ APPLICATION FORM 2. ✓ BUDGET PROPOSAL (ATTACHMENT A) 3. ✓ BOARD OF DIRECTORS AFFIDAVIT 4. ORGANIZATION BY -LAWS 5. CHARTER OF ARTICLES OF INCORPORATION 6. IRS TAX EXEMPT STATEMENT _v 7. MOST RECENT AUDITED FINANCIAL STATEMENT 8. ✓� PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on January 3, 2013. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO DEC 1 7 2012 FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2012 -2013 PLEASE TYPE OR PRINT I. AGENCY INFORMATION Agency Name: Project Sister Family Services (PSFS) Agency Address: 363 S. Park Avenue, Suite 303 Number Pomona, CA 91766 Street City Zip Code Administrator: Julie Boynton, LCSW Title: Executive Director Administrator Telephone: 909 - 623 -16 Fax: 909 -622 -8389 Project Site Address: 363 S. Park Avenue, Suite 303 Number Pomona, CA 91766 Street City Zip Code Project Manager: Dina Daleo, Psy. D. Title: Clinical Services Director Project Manager's Telephone: 909 -623 -1619 Fax: 909 -622 -8389 Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). In the earlv 1970's, violent assaults aaainst women occurred in Pomona and Claremont. So a group of women began operating a rape crisis hotline and in 1972, they incorporated as Project SISTER serving the East San Gabriel and Inland Empire Valleys. Now as Project Sister Family Services, we continue our mission to reduce the trauma and risk of sexual violence and child abuse. In FY '11 -12, PSFS served 23,853 unduplicated persons. All services are orovided in English and Spanish. Has the Agency previously received funding from the City of Baldwin Park? X Yes (if yes, number of years 10 No -4- PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ 3,212 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. Sexual Assault Prevention Education Programs for Youth: Provide 321 youth with sexual assault prevention education workshops at low - income_ schools, as identified by the City of Baldwin Park. Topics include,. but not limited to, sexual harassment, dating violence, interneticyber safety,- good touch /bad touch, anti - bullying and myths & realities of sexual assault all of which address behaviors and attitudes that increase the risk of becoming either a victim or perpetrator of sexual assault. Our prevention education programs are designed for children to learn techniques and skills to keep themselves safe so that they reduce the likelihood of ever having to step into the shoes of a survivor of sexual assault. We employ_ a pre - and post -test evaluation tool in our elementary, middle and high school_ programs to measure whether or not information was learned and to assess if the program had any impact on behaviors and attitudes. Our goal is for ositive response_ from 85% of students participating in the prevention_ education programs. All of our training materials are geared to age - appropriate levels. Beneficiaries — Please briefly describe the clientele that will 'benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Any students 5 to 18 who are enrolled in public schools that are identified as low- income b, tcity of Baldwin Park. Specifically, Census information will be used to provide services to schools servicing residents living in Low Income Census Tracts and Block Groups. Describe any special characteristics of your client population. Prevention Education programs are provided in schools located in a low_ - income neighborhood as stated above. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e,, increase in type of services or beneficiaries). Percentage of actual_ costs are slightly higher at $3,212. -5- CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Developmept (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with GDBG: Funds. Supporting . docu entation. is also required. m Please see page 8 regarding. Presumed Benefits. Does your agency obtain this information? Yes No tligibility-for this program will be based on the CDBG.Ilow '�Come ' - . .located ., . - -AREA ben efit . . GenWW14ormation will be .used ,to Orovide.ze rIlpp$ 0"$C,Opsservicingresid en living in Low lob Ome Census Traots and Block Group8. Unless :otherwise directed, b the City of Baldwin Park the following schoofs-are: lnf -e AREAS. ElWin mtementary, De Anna EIeMentaTy,:,Sierra Uinta Jun 6r 'Hi0h, and Central VElementaY. If yes, does . your intake sheet and supp6fting documen obta1n-:the,fbII6wihg.- ,Pursuant t616d6raI,"-4U' . ilrethen your agency.,-f_.- 69�' le,�.-6ej M.IIII, O',,to: obtain ts., if b the above jjjform afion. from ADle' 1p asp a funding HoWov#ri: it your agenoy I-$ . . W, 1L 111na I Q accept the ,FOSPSI "blit y obtath this fiif6rmat1-*n:and:r6ttdn s Qppor' ng, documenfaiion tdrV%-r ec ie.d IV Executive Vre,ctbrm c6tw to lbOVOMP pt-, low; �6- Name! Yes., No 2. 'Address. Yes:, No 3. City in which client lasfiresided. Yes No A. Number offaMily–mb," m-bers, Y-68 N 5. Totalfamil.y.(b.ouseh.6[dj income. Y,,`4s 6. Ethnlict'ty yes 7. head, of & household Yes --�, N ,Pursuant t616d6raI,"-4U' . ilrethen your agency.,-f_.- 69�' le,�.-6ej M.IIII, O',,to: obtain ts., if b the above jjjform afion. from ADle' 1p asp a funding HoWov#ri: it your agenoy I-$ . . W, 1L 111na I Q accept the ,FOSPSI "blit y obtath this fiif6rmat1-*n:and:r6ttdn s Qppor' ng, documenfaiion tdrV%-r ec ie.d IV Executive Vre,ctbrm c6tw to lbOVOMP pt-, low; �6- ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year -7- Actual Projected 0711112 TO Current 07/01/13 TO 06130114 BALDWIN PARK RESIDENTS 300 321 NON - BALDWIN PARK RESIDENTS 6,142 15,460 -7- Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers Which further describes the activity you are proposing ?. A) The project will benefit a presumed benefit* clientele as defined by HUD. B) X* The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. *as evidenced by city designation of low income AREA benefit neighborhood /school. C) The projects limits services to only CDBG eligible- income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -8- H W M_ W W 0 a 0 w IL d U m c� Cl) r m e� H co tico000 co m O OD ti M N00�OO r O O ti• O ti 0 M N T co O r N r r I— Lt. N � cn 'a = 3 O Cfl O m o t} fA Lo r 0 r t7 ti 04 LO tf! co 0 to r N O T �m r M m 04 000 It 0 0 co O to O O r O in , N M r N N rte' VV htODtOD�tiCD O Lo T to co LO N O to O CC cC ti N ti _ grMNLLo ce N N r ti ti a.+ O m r M of 0 I— LL. Im _ 0) co O � Q N w co 00 O O co N C coO MULfC N O 00 a r {.i - O NLo � N T N r C M = Mm Oki- 00)O r m O N ^fit qq 000 N N O O O O ti Lo O w O N _a. rNNN r r t1E UmCi U a UL ix x x x as _ as � 0 d '= O C 41 a � g y .y m .L Q a O CO UL � e=a J V o L Ca? Q3 C-) 'L H m U d c y L t/1 43 D LL U) co cc (D IL i V V m= ZEE �' U N =w �aoawo° LL ° a c ...C� m 0 0 o H 4 6,6 fri ,.-: N M-4 L6 d I~ W D m W Cl) a w a N d N C tl� CL x W C sue. d CL N 0 Z H 0 co ti t- 0 LO "a dN d- to 0") I` O a m 0 cD cc r O 'C r LO CO O V) N N CD r CD r 1 .w p= T-:, M r CD O Q CO O r r CO "0 N O t r d H LL N N M r r Cl) r r LO N U) N r r N 1 m � L 10 0 p � CL N pp W d' to N O O m O Lo CO M O 'I tM r p 0 iS7 I, ti d' C) r co � O r M 0 CO N 0 o r r� O r N Q r 0 O , N N CO r r c�i r r LO N Lo N r r N N' N C mm M T © Nr m r N O N _ U U CO d LO . CO N 1-- Cl) d' r C) N O m O O O N O to co r O O r M 4 LO ti r O CO ti r N O O CD CD o0 = O r N M m C7 In (A co m m w M CO N m O 3 Oj N Lr N N O CO Lj r to to O CO m - LL N LO N d N M r I- N CO 0) ID Q L o H C N ti L a N Y N O C> v f- r to CO r N mr L S CO O C+7 M tiff O U') O N '�'"' Co Ce 3 C`O v� 7 ,' co - LO N N O CD I` L O IQ 0 p Ci 00 (� o O N N 19t N CO r r` N m r CO r M W M r N Q I m0 ❑ `r o N UU o O� o O a o 0 0° �°n o ci m U CD d — �. �..� sr C N CD N cn U cJ x w O. W > J N cU N (D N 'w m N Q U O = a) U) a C N (D L o : ca C: v t) C 0 W - tai 0 (4 2 Ls = i 0 d CL V) :3 -0 �i a 0 2 0 2 ) C U Q ff ❑ N c�i to to I-� C6 oi Or r I r r W o I- Q 0 BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. See attached roster 2. 3. 4. 5. 6. 7. 8. Name of Executive Director Julie Boynton CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. -il - Camerina Palomera Schwartz, Marketing Manager Southern California Edison 1775 Rose Villa Street Pasadena, CA 91106 (909)268 -7925 cell cschwartz@prolectsister.orq office expires 6/30112 since 1/2007, exp 6130112 PROJECT SISTER FAMILY SERVICES BOARD ROSTER President Charles W. Bader CWB Consulting 1050 Hillcrest Drive Pomona, CA 91768 (909)623 -6020 wk (909)623 -6020 fax cbader340Ca7aol.com since 312008; exp. 6130113 Ali Mossaver- Rahmani, Ed.D, Vice President Educator, Retired 6759 Tamarisk Drive La Verne, CA 91750 (951)295 -5091 cell, (909)593 -2545 hm klcrahmani (&-verizon.net office expires 6130113 since 712009; exp. 6130112 Debbi McFall, Treasurer Emergency Services Coordinator Cal Poly Pomona 3801 West Temple Avenue Pomona, CA 91768 909 - 869 -6981 wk, 818 -590 -6170 cell dsmcfall@csupomona.edu office expires 6/30113 since 112008; exp. 6130112 Barbara Salyer, MS, Secretary Educator, Retired 2180 Sonya Way Upland, CA 91784 909- 949 -3076 hm, 909 - 732 -9611 bsa1ver20- Qmail.com office expires 6130112 since 3/2010; exp. 6130/13 Renee Burgos Hospital Consultant Pomona Valley Hospital Medical Center 1770 N. Orange Grove Avenue, suite 101 Pomona, CA 91767 (909)624 -0786, (909)469 -9499 Renee. Bur os vhmc.or since 312008; exp. 6130113 Lucy Dang, MSW Renal Advantage, Inc 909 -786 -6656 cell Idana740)vahoo.com since 712012; exp. 6130114 Reyes Luna Director, Residential Life, Cal Poly Pomona 3801 West Temple Avenue Pomona, CA 91768 909 -869 -3983 wk; 310 -897 -1308 cell riluna@csupomona.edu since 712011; exp. 6130113 Christina Vera Educator, Pomona Unified School District cell 1132 Baughman Dr. Claremont, CA. 91711 (909)455 -5075 cell christinavveraC)netscape. net since 112003; exp. 6130112 Revised 7 -1 -12 AGENCY CERTICATION As the Executive Director, or duly authorized representative of Project Sister Family Services _ _Agency), certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. if this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. certify and declare under penalty of perjury that the information provided in this application is true and correct. Julie Boynton Executive Director /CEO Print Name Title of Officer 12/11/12 Si ature Date 909- 623 -1619 Phone Number jboynton @projectsister.org Email Address -12- ppajecG 9151Jer Pomona, GA 91769 -1369 Pomona, CA Ph: 909.623.1619 -- or 626.3152535 se or 562 189.6000 LEADING FAMILIES LD SAFER FUTURES SINCE 1912 1 a: 909.672.3385 info@projectsisWr.org RESOLUTION OF THE GOVERNING BOARD WHEREAS Proiect Sister Family Services desires to authorize Julie Boynton, Executive Director, to request funds from city, county, state and federal governments, corporations, and foundations including, but not limited to: Baldwin Park, Chino, Claremont, Montclair, Ontario, Pomona, Rancho Cucamonga, San Bernardino County Department of Behavioral Health Services, LA County Department of Children and Family. Services, California Department of Public Health and California Emergency Management Agency. WHEREAS Proiect Sister �`amillv Services desires to authorize Julie Boynton, Executive Director, to negotiate and contractually bind the agency with regard to funding grants and contracts. NOW, THEREFORE, BE IT RESOLVED that the Executive Director of Project Sister Family Services is authorized, on its behalf, to submit funding requestslproposals to the above- referenced entities and is authorized to negotiate and contractually bind the agency on behalf of the Board of Directors. BE IT FURTHER RESOLVED that the agency agrees to provide all matching funds /in -kind services required for a proposal (including any amendment thereof) under the Program, and the funding terms and conditions of the funding agency, and that if required, the cash match will be appropriated. IT IS AGREED that any liability arising out of the performance of any Grant Award Agreement, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body. I hereby certify that the foregoing is a true copy of the resolution adopted by Proiect Sister Family Services of the Board of Directors in a meeting thereof held on June 27, 2012 by the following: Vote: 8 Ayes: 8 Noes: 0 Absent: Signature: Typed Nai ATTEST: Typed Name and Title: Barbara Salver, Secrets Date: 6 -27 -12 Date: 6 -27 -12 BYLAWS PROJECT SISTER FAMILY SERVICES A CALIFORNIA NONPROFIT PUBLIC BENEFIT CORPORATION Revised: March 23, 2011 2 PROJECT SISTER FAMILY SERVICES BYLAWS ARTICLE I. NAME Section 1.01. The name of this corporation is PROJECT SISTER FAMILY SERVICES, referred to further herein as PSFS. ARTICLE II. PRINCIPAL OFFICE The principal office of the Corporation (`Principal Office ") for its transaction of business shall be at such location as the Board of Directors ( "Board ") may determine at any time or from time to time. ARTICLE III. PURPOSES Section 3.01. The corporation has been organized to operate exclusively for charitable purposes without limitation, in accordance with the mission of the organization. Section 3.02. The mission of PSFS is to reduce the incidence and trauma of sexual assault and child abuse in the communities we serve. We seek to accomplish our mission through (1) crisis intervention and ongoing assistance to adult and child sexual assault survivors, their families and significant others, and (2) Sexual Assault Awareness and Prevention Education Programs. Further purposes are set forth in this agency's Articles of Incorporation. PSFS will not discriminate against any person on the basis of race, color, religion, national or ethnic origin, sexual orientation, disability, gender, or age in the provision of its services or in the hiring of its staff, selection of volunteers and Board. ARTICLE IV. MEMBERS Section 4.01. Members: The Corporation shall have no members within the meaning of Section 5056 of the California Corporations Code or any successor statute. ARTICLE V. BOARD OF DIRECTORS Section 5.01. Qualifications: The Board of Directors shall consist of persons who demonstrate interest in the mission of the organization, who support the policies of the organization and who possess special skills and talents needed by the organization. It is the commitment of the organization to seek to maintain a Board composed of persons who reflect the racial, ethnic, socioeconomic and geographic composition of the communities that are served. Section 5.02. Number of Directors: The Board of Directors shall consist of not less than seven (7) positions nor more than fifteen (15) with the exact number of Directors to be fixed by approval of the Board in accordance with these bylaws. Section 5.03. Term of Office: A Director shall be elected for a term of two years and take office at the regular Board meeting immediately following the election. (See Article XI, Election to the Board of Directors) Directors may be elected to one or more two -year terms, or to complete a term of a director who has resigned or been removed from the board. Section 5.04. Board Meetings: A minimum of 10 meetings of the Board of Directors shall be scheduled each year. The meetings shall be conducted according to standard parliamentary procedures except where these rules conflict with provisions of these bylaws. Meetings will be chaired by the President or in herlhis absence, by the Vice President or other officer as needed. Section 5.05. Special Board Meetings: Special meetings of the Board may be called by the President, any officer of the Board or by any two (2) directors. The request shall be in writing, state the business to be transacted at the special meeting, and be mailed, faxed or emailed to the Principal Office of the corporation or delivered to the President, Vice president, or Secretary. It shall then be the duty of the Secretary to cause notice of the meeting to be given to Directors within six (6) days notice of such meeting by first class mail, postage prepaid, or on forty -eight (48) hours notice delivered personally, by telephone or by FAX or by email. Special Board meetings may be held by physical, telephonic or electronic means. Section 5.06. Quorum: A simple majority of Directors must be present for the Board to conduct official business. Decision- making rests with a simple majority of those present. Each Director shall have one vote. Any Director with a conflict of interest must so state and abstain from voting. Section 5.07. Resignation of a Director. Any Officer may resign at any time, giving written notice to the Board, the President or the Secretary. Such resignation shall take effect on the date of receipt of notice or any late time specified therein. The acceptance of such resignation shall not be necessary to make it effective. Section 5.08. Removal of a Director: Any Director not attending three (3) consecutive meetings of the Board may be removed from office by the remaining Directors at any meeting of the Board, provided that such Directors be given at least ten (10) days' written notice that such action will be considered at such meeting). Section 5.09. Nomination: Any person qualified to be a Director under Section 5.01 . of these Bylaws may be recommended to the Nominating Committee or by current Directors at any time there is a vacancy on the Board of Directors. The Nominating Committee shall review suggested applicants and make recommendations to place a candidates name in nomination at one of the regular Board meetings. Election to the Board requires endorsement of the Nominating Committee and a simple majority vote of the Board of Directors. Section SAO. Compensation: A Director shall not be compensated for time or service as a Board Member. Reimbursement will be made only for expenses incurred as a direct result of representing Project Sister in an approved function and within budget and fiscal guidelines. No person serving on the Board of Directors at any time shall have been compensated by the Corporation for services rendered to it within the previous 12 months. Section 5_10. Conflict of Interest: No Director shall be financially interested in or receive financial benefit from any contract or other transaction entered into by the Board and, any contract or transaction entered into in violation of this is void. No member of the Board may utilize information obtained by reason of Board membership for personal gain and, the Board may seek to recover any such gain realized. No Director shall participate in any deliberation or vote on any matter coming properly before the Board in which the Director has a personal financial interest which would conflict with that Director's fiduciary responsibility. to PSFS. Each Director shall file a general written statement regarding his or her conflict of interest situation (actual, potential, or none). This statement shall be filed_w.ith.the. President, or Executive Director during the first month of each fiscal year, or when a Director is apvoiht� 6 Lu the Board. The President-will review the Conflict of Intefest statements and make them available to all members of the Board of Directors. Board Members shall be responsible for advising the President of any changes in their status which would modify their annual Conflict of Interest Statement. If a Director is in a conflict of interest situation, he or she should indicate at the time of the contractual or other decisions or discussions and abstain from voting on the issue. Directors of the Board and the Executive Director shall secure Board approval prior to engaging in any contract or agreement for fundraising events, agency endorsement of proposed legislative actions, collaborative agreements with other agencies or matters related to financial transactions separate from budgeted expenditures or adopted program or operational plans. A statement of agreement shall be filed with President prior to such agreements. Section 5.12. Attendance: Failure to attend 3 meetings in a row in a 12 -month period may result in removal from the Board of Directors. (see Section 5.08 for removal policy). Section 5.13. Liability of Directors: No person who is now, or who later becomes a director of this agency shall be personally liable to its creditors for any indebtedness or liability of the agency. Any and all creditors of this agency shall look only to the assets of the agency and Board of Directors' Insurance for payment. Section 5.14. Transaction of Business: Every act or decision done or made by a majority of the Directors present at a meeting duly held at which a quorum is present shall be the act of the Board of Directors. Section 5.15 Action Without Mee tin s: The Board of Directors may take any action without a meeting that may be required or permitted to be taken by the Board of Directors at a meeting, if a simple majority of the members of the Board of Directors individually or collectively consent in writing to the actions. Such written approval shall be filed in the minutes of the proceedings of the Board of Directors. The minutes shall state that the action was taken by unanimous written /verbal consent of the Board of Directors without a meeting and the Bylaws of the corporation authorize this action. Section 5.16. Board Access to Information: in advance of each meeting of the Board of Directors, the Executive Director shall provide each Director with notice . of each meeting, a.meeting agenda, a financial report for the prior month(s), and data as requested by the Directors. ARTICLE VI. POWERS AND DUTIES OF THE BOARD OF DIRECTORS Section 6.01. Corporate Powers: Subject to the provisions and limitations of the California Nonprofit Public Benefit Corporation Law and the Articles of Incorporation or these bylaws, all corporate powers shall be exercised by or under the authority of the Board of Directors. The Board shall employ an Executive Director who shall be responsible for the day to day operation of the activities of the corporation in accordance with the policies of the affairs of the corporation. The Board is authorized to delegate its powers to committees, officers or employees to the extent consistent with law. Section 6.02. Committees. The Board of Directors may appoint such committees as seemed appropriate in carrying out its purpose. Other committees may be formed for special purposes, each consisting of one or more directors, upon approval of the Board of Directors. Section 6.03. Standing Committees: The Standing Committees of the organization may include the Nominating, Finance /Budget, Community Connections, Fund Development, Personnel, Strategic Planning and Information& Technology Committees. The chairperson of each committee is appointed by the Board President. The committee chairperson may recruit non -Board members to serve on all committees, except the Nominating Committee, with Board approval. Each standing committee shall include at least one (1) Director of the Board. The Executive Director and President serve as ex officio member of each committee. A. The Nominating Committee is responsible for the development of the Board of Directors; preparing the annual slate of new officers for the elections; managing the election of officers; and seeking new Directors or the Board. B. Strategic Planning Committee is responsible for development, -assessment and implementation of the strategic plan. - C. The Finance /Budget Committee is responsible for the direction and control of the finances of the agency, including, but not limited to budget review, and the planning and development of fiscal policy. The Treasurer is the chair of the Finance Committee. D. The Community Connections Committee is responsible for - delivering agency information to community stakeholders. - _ E. The Fund Development Committee is responsible for the fund development activities that will financially support current and developing programs. F. The Personnel Committee is responsible for the establishment of the Human Resources Policies and Procedures of the agency including, policy review and revision, salary administration, and annual evaluation of the Executive Director. G. Information &Technology Committee is responsible for oversight of business �,�ntinuity through technology and marketing activities. Section 6.04. The President shall appoint the chair of each committee and the chair of each committee shall appoint the members of the committee. All committee chairs shall be regular Board Members or Officers. The terms of all committee members and chairs shall be one year (except in the case of the Treasurer as chair of the Budget and Finance Committee ?, whose term shall be two years. (See Article VI). Terms of committee members and chairs may be renewed at the July Board meeting or at the regular Board meeting immediately following the completion of the term. Section 6.05. The duties of a committee shall be to assist the Board of Directors in setting agency policy and in meeting the goals and objectives of PSFS. ARTICLE VII. EXECUTIVE COMMITTEE Section 7.01. The Executive Committee shall consist of the officers of the Board: President, Vice President, Secretary, Treasurer. The purpose of this Committee shall be to assist the President and the Board of Directors in short -term administration and decision- making of the Corporation. This Executive Committee may take emergency action in the interim between Board meetings, following the procedures for notice, quorum, and action specified in Sections 5.05 and 5.06 of these By- Laws, substituting "Committee members" for "Directors." However, the Executive Committee.is prohibited from taking action on the following: a) approval of any action for which the California Nonprofit Public Benefit Corporation Law requires approval of the members or approval of a majority of the members; b) the filling of vacancies on the Board: c) the fixing of compensation of the Directors for serving on the Board or on any committee; d) the amendment or repeal of By -Laws or the adoption of new By -Laws; the amendment or repeal of any resolution of the Board which by its express terms is not so amenable or repealable; or e) the approval of any self- dealing transaction as such transactions are defined in Section 5233(a) of the California Nonprofit'Public Benefit Corporation Law. Any interim decisions of the Executive Committee shall be notified to the Board at the next regular meeting of the Board of Directors. Section 7.02. An officer of the Executive Committee is elected to the position for a term of two years. The terms of President and Secretary shall run concurrently (beginning in even - numbered years). The terms of Vice President and Treasurer shall also run concurrently, but in alternate (odd - numbered) years. Section 7.03. Executive Committee meetings will be chaired by the President or in her /his absence, by the Vice President or other officer as needed. Section 7.04. A majority of the Executive Committee must be present for the group to do official business. Section 7.05. When an officer dies, resigns, or is removed, the Board of Directors shall elect an officer to serve for the duration of the unexpired term. The slate of candidates for the position will be presented by the Nominating Committee or by nomination from the floor. Section 7.06. Any member of the Executive Committee may be removed for cause from the Board of Directors by an affirmative vote of a two- thirds majority of the Directors present at an official meeting of the Board. Cause for removal may include not meeting a basic standard of conduct for a Director. Basic standards require that a Director perform as such: In good faith, in a manner the Director believes is in the best interest of the organization, and with such care; including reasonab44'inquiry, as an ordinarily prudent person would use in simwar circumstances. Notice of intention to consider removal shall be given to each Director and to the officer affected at least seven days before the meeting. The officer involved will be given an opportunity to be present and to be heard at the meeting at which the removal is considered. Section 7.07. Any officer may call a meeting by phone, post, or email at least three days in advance of the meeting. Section 7.08 No person who is now, or who later becomes a Board officer of the agency shall be personally liable to its creditors for any indebtedness or liability of the agency. Any and all creditors of this agency shall look only to the assets of this agency and Board of Directors Insurance for payment. ARTICLE VIII. POWERS AND DUTIES OF EXECUTIVE OFFICERS SECTION 8.01. Corporate Powers: The officers of the corporation shall be the President, Vice - President, Treasurer and Secretary of the Board and such other officers as shall be determined by the Board and as may be necessary to enable it to operate. Section 8.02. President. The President shall preside at all meetings of the Board of Directors; shall see that all orders and resolutions of the Board are carried out; shall exercise such powers as are necessary to fulfill the duties of the office; and shall, subject to the control of the Board of Directors, have general supervision, direction and control of the business and the Officers of the Corporation. Section 8.03. Vice - President. The Vice - President shall act in the place and stead of the President in the event of absence, inability or refusal to act; and shall exercise and discharge such other duties as maybe required of the office and /or prescribed by the Board. Section 8.04 Secretary. The Secretary shall keep or cause to be kept, at the principal office or such other place as the Board may order, a book of minutes of all meetings of the Board and its committees, with the time and place of holding, whether regular or special, and if special , how authorized, the notice thereof given, the names of those present at Board and the proceedings thereof. The Secretary shall keep, or cause to be kept, at the principal office in the State of California the original or a copy of the Corporation's Articles and By -Laws, as amended from time to time. The Secretary shall give, of cause to be given, notice of all meetings of the Board and shall have such other powers and perform such other duties as may be prescribed by the Board. Section 8.05 Treasurer. The Treasurer shall be a member and Chair of the Finance Committee. The Treasurer, in conjunction with the Finance Committee, shall cause an annual audit of the corporate books to be made by a certified public accountant at the completion of each fiscal year; shall present an annual budget and statement of income and expenditures for adoption by the Board prior to the beginning of each fiscal year; and shall fulfill such other duties as determined by the Board. The Treasurer shall present the results of the audit to the board of directors for approval The Treasurer is the chief financial officer of the corporation and shall keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the properties and business transactions of the corporation. The books of account shall at all times be open to inspection by any Director. The Treasurer shall deposit or cause to be deposited all moneys and other valuables in the name and to the credit of the corporation with such depositories of the funds-as may be designated by the Board. The Treasurer shall monitor the -disbursement the funds of the corporation as may be ordered by the Board, shall render to the President and the,.Directors, whenever they request it, an account of all transactions as Treasurer and of the financial condition of the corporation, and shall have such other powers and perform such other duties as may be prescribed by the Board. Executive Director. The Board of Directors shall employ an individual to serve as Executive Director. As chief executive Officer for the Corporation, the Executive Director shall serve as ex- officio member (without vote) of the Board of Directors and of the Executive Committee, and shall be responsible to the Board for managing the total operations of the Corporation. Helshe shall have the authority to select, employ, supervise, and release other staff members in accordance with budget and personnel policies adopted by the Board of Directors. He/she shall act in an advisory capacity to the Board, and shall fulfill such other duties as may be delegated by the Board. 10 ARTICLE IX, EXECUTIVE DIRECTOR Section 9.01. The Executive Director shall be hired by the Board of Directors upon the recommendation of the President and the Personnel Committee. The Executive Director shall serve at the discretion of the Board of Directors and shall be reviewed annually by the Personnel Committee. Section 9.02. The Executive Director may be removed for cause by the Board of Directors by an affirmative vote of two- thirds majority of Directors present at an official meeting of the Board. Notice of the proposed removal will be given to the Executive Director at least seven days before the meeting. The Executive Director may appeal.. the decision as outlined,in the Human Resources Policies and Procedures. _ Section 9.03. No person who is now, or who later becomes Executive Director of this agency shall be personally liable to its creditors for any indebtedness or liability of the agency. Any and all creditors of this agency shall look only to the assets of this agency and Board of Directors Insurance for payment. ARTICLE Xi.- -ELECTION TO THE BOARD OF DIRECTORS Section 11.01. Elections to the Board of Directors shall take place at the Annual Meeting or at any other official meeting of the board. The Nominating Committee shall present in writing a slate of candidates for election to the Board of Directors. This notice of nominees shall be postmarked or emailed at least seven days prior to the meeting at which the election shall occur. TERMS are 2 -year terms with no limits as to number of terms. .Section 11.02. The Nominating Committee shall prepare the official ballot. Section 11.03. The Nominating Committee shall conduct elections and count votes. The election shall be conducted by secret ballot. Section 11.04. A candidate is elected by a simple majority of those present. Section 11.05. A quorum for the meeting at which an election is held shall consist of a simple majority of the Board of Directors. ARTICLE XI1. ELECTION OF BOARD OFFICERS Section 12.01. Officers will be elected at the annual meeting of the Board each year or at any other official meeting of the Board. The Nominating Committee shall present in writing a slate of candidates for election to.the offices. This notice of nominees shall be postmarked, faxed or emailed at least seven days prior to the annual meeting. 11 Section 12.02. The Nominating Committee shall prepare the official ballot Section 12.03. The Nominating Committee shall conduct elections and count votes. The election shall be conducted by secret ballot. Section 12.04. A candidate is elected by a simple majority of those present. If a simple majority is not attained by one person in the case of multiple candidates for one office, the two candidates with the highest vote count shall be named in a second balloting where a simple majority shall determine the election. Section 12.05 A vacancy in any office shall be filled by election by the Board of Directors. The Officer elected to such vacancy shall ser0e for the remainder of the unexpired term of the office, and be eligible for re- election as specified in Section 7.02 of these By -Laws. ARTICLE XIII. FINANCES Section 13.01. The fiscal year of PSFS shall be July 1st,to-June 30th. Section 13.02. The Finance Committee, with the assistance of the Executive Director, shall propose an annual operating budget to the Board of Directors for approval that reflects the goals and objectives adopted by the Board for each fiscal year. Section 13.03. The Executive Director shall utilize generally accepted accounting principles in the fiscal management and control of PSFS and within the policies of the Board of Directors and guidance of the Finance Committee. Sectien. 13.041 Annual audit shall occur by an independent accountant, witlT a report to the Board of Directors, and at other times as may be deemed necessary by the Board. Section 13.05. PSFS shall indemnify officers and Members of the Board of Directors, the Executive Director and other employed and volunteer staff in the form of bonding through commercially available sources and/or insurance. Section 13.06. PSFS shall have the power to indemnify and hold harmless any Director, officer, employee or volunteer from any suit, damage, claim judgment or liability arising out of, or asserted to arise out of, conduct of such person in her/his capacity as a Director, officer, employee or volunteer. Section 13.07. Any agreement or contract entered into by PSFS shall have the advance approval of the Board of Directors, with the exception of expense items that have been approved for the current operating budget. Section 13.08. Financial statements shall be prepared by the Executive Director for review by the Treasurer and mailed to each Director of the Board each month. 12 ARTICLE XIV. AMENDMENTS Section 14.01. These bylaws may be amended by a two- thirds vote of Board Members present at any Board meeting that is able to conduct official business in accordance with Section 5.06. The secretary of the Board shall send written notice with the text of the proposed amendment, postmarked, faxed or emailed at least seven days prior to the meeting at which the amendment will be voted on. A' TICLE XV. DISSOLUTION The corporation can only be dissolved upon the approval of two- thirds (213) of the Directors present at a duly held Board meeting at which a quorum is present. Upon dissolution, all assets shall be used to pay all debts past and present. Upon the dissolution of the corporation and after payment or the provision of payment of all liabilities of the corporation, the Board of Directors shall dispose of all assets of the corporation exclusively for the purposes of corporations or organizations that are then qualified as tax - exempt organizations under Section 501 (C) (3) of the Internal Revenue n Code and similarly tax- exempt in the State of California. Any assets not so disposed of shall be disposed of by a court of jurisdiction in the county in which the organization is principally located and within the laws of the State of California. AMENDED AND APPROVED: 3123191 13 APPENDIX CODE OF ETHICS CONFLICT OF INTEREST ANNUAL REPORTING POLICY CONFLICT OF INTEREST STATEMENT DISCLOSURE POLICY 14 PROJECT SISTER FAMILY SERVICES CONFLICT OF INTEREST ANNUAL REPORTING POLICY For Board of Directors and Non - Director Committee Members: Each Director and Non- Director Committee Member shall file a general written statement regarding herlhis conflict of interest situation (actual, potential, or none). This statement shall be filed with the nominating Committee the first month of each fiscal year, or when a Director is appointed to the Board. The Committee will review the statements and make them available to all members of the Board of Directors. Directors will be responsible for advising the Nominating Committee of any changes in her/his status that would modify the annual statement. The Nominating Committee shall review any changes and report to the Board of Directors. Directors will be responsible for monitoring her/his own conflict of interest situations. Committee members will be responsible for advising the Committee Chairperson of any changes in her /his status that would modify the annual statement. The Chairperson shall transmit such tbanges to the Nominating Committee for review. Members will be responsible for monitoring her/his own conflict of interest situations. Procedures for Handling Conflict of Interest Situations: If a Director is in a conflict of interest situation, she or he should so indicate at the time of the meeting and abstain from voting on any related issue. A conflict of interest should be declared by a Director if she or he: 1. Is employed by the agency or entity under.discussion either directly or by contract; or 2. Is on the Board of Directors or in a policy making position in the agency or entity under discussion; or 3. Is a volunteer on a regular basis with the agency or entity under discussion; or 4. Is employed by an agency or entity that derives a substantial amount of income by supplying goods or services to the agency or entity under discussion. If a Non - Director Committee Member is in a conflict of interest situation, she or he should so indicate at the time of the meeting and abstain from voting on any related issue. A conflict of interest should be declared by a Director if she or he: 1. Is employed by the agency or entity under discussion either directly or by contract, or 2. Is on the Board of Directors or in a policy making position in the agency or entity under discussion; or j 15 3. Is a volunteer on a regular basis with the agency or entity under discussion; or 4. Is employed by an agency or entity that derives a substantial amount of income by supplying goods or services to the agency or entity under discussion. Effective July '16, 9 996 W 16 PROJECT. SISTER FAMILY SERVICES DISCLOSURE POLICY A. In accordance with Federal law PSFS will maintain a public information file of documents previously filed with the IRS. This file must be available for on site inspection during regular business hours at the charity's principal office and at any satellite office housing 3 or more paid staff. This file will contain: • a copy of the original tax- exempt applications sent to IRS • a copy of the current Bylaws • a description of the programs and the purpose of the agency • a copy of the 3 most recent IRS annual returns • a copy of the 3 most recent 990's and supplemental schedules • a copy of the Annual Report • an organizational chart Special note; In accordance with federal law, PSFS may opt to remove the names and addresses of major financial contributors from the copy of the IRS tax return to be placed in the public information form. B. The Executive Director of PSFS will maintain or oversee the maintenance of this public information file. C. Whether a request for information comes in writing or over the phone, PSFS will respond quickly. The Executive Director or President of the Board of Directors, will request the inquiring party to come to the officE to view the file in the presence of the Director or her/his designee, or, as she /he deems necessary, send out copies of the documents for a nominal fee, or, at the discretion of the Executive Director, charge a nominal fee to cover mailing and duplication costs. D. Additionally, PSFS will also publish an annual report that will include a summary of services provided, financial information reported on the annual IRS return that reflects program, administrative and fundraising costs and other general information. I .,. MR0660368 State of California , Secretary of State I, DEBRA BOWEN, :.Secretary of State of the State of California, hereby certify: That the attached transcript of page(s) has been compared with the record on file in this office, of which it purports to be a copy, and that it is full, true and correct. IN WITNESS WHEREOF, I execute this certificate, and affix the Great Seal of the State of California this day of APR 3. 0 2007 Irk &- G+`� DEBRA BOWEN Secretary of State SeNState Form CE -107 (REV 112007) 0; OSP06 99734 i A8668368 CERTIFICATE OF AMENDMENT OF ARTICLES OF INCORPORATION The undersigned certify that: ENDORSED . FILED In the OMae aP iha earetary at State df th e State of Cal+farr0a APR - 9 2807 1. They are the president and the secretary, respectively, of PROJECT SISTER SEXUAL ASSAULT CRISIS CENTER, a California corporation. Z. The FIRST Article of the Articles of Incorporation of this corporation -is amended to read as follows: . The name of the corporation is Project Sister Family Services. 3. The foregoing amendment of Articles of Incorporation has been duty approved by .. -the board of directors. 4. The foregoing amendment of Articles of Incorporation has been, duly approved by . the required vote of the members. We further declare under penalty of perjury under the laws of the State of California that the matters set forth in this certificate are true and correct of our own knowledge. DATE: April 4, 200 Christo her Aldworth, _President . Susan Kullmann, ec tary �r Ir staff 0 Ca iforl OFFICE OF THE SF ublic benefit rorpu�u�r� A nonprofit p furnish an additional is required to documeot fir, copy of a corporate forwarding to the Office of the Attorney One of your copies has been General. liance with Sent by this office mpCorporations Section 5120(d), Code. 1, MARCH FONG E U, Secretary ' of State of the Stag of California, hereby certify: That the annexed traiiscript has beeii conipa ;-€ d \-v i h the record oil file in this off-ice, Of WhiCh it Pt11-1 }01'es to bc a copy, and that same is f ull, true and correct. wj T, �r •;. A 0 ..... S- M 'O IN WITNESS W1M4,'J ?11-' �F, 1 execttte this cerlificate and affix the € n-,,t Seat of the State of California this NOV 2 6 1984 W&Al -7, -t I <1 1r arulary n% SGU.- � -i 1J E f• I LJ r� i ENDORSED CERTi FICATE OF AMENDMENT F I L E D In #W office of 11w 5wcnlory of 5" of 1hr Sloe d Cofifon ia O li N OV 1 51984 ARTICLES OF INCORPORATION MARCH FONG EU, Sr-mory of state AIDA HUGHES and MARY LOU O'NEIL certify t11.at: By JAMES E.HARRIS Jeps,t�r 1. They are the president and the sec retier CLAREMONT YOUTH RESOURCES GROUP, a California respec 2. The FIRST Article of the articles of incorporation of this, corporation is.- amended to read as follows: The name of the said corporation is: Assault Crisis Project ..- Services. Sister Sexual 3. The SECOND Article of the articles corporation of incorporation of th is amended to read as follows: is That the specific Purpose for is to p p which said corporation is fo=rmed provide.�.risis counseling services, victim and conEl"unity referrals to victims o€ advocacy, and their families. rape and sexual assault, is formed i.s to The specific purpose for which corporacioll for the provide community education as to the reasons occurrencesl- rape and sexual assault and its pr.everleion. The corporation will have the following specific purposes a Powers' p nd (b) To provide a readily available listing of reference services of all the various resources and agencies.in the geographic that the corpomt.ion provides service. ` (c) To provide :3 staff of and la volunteer professional Y persons coordinated by a salaried direCLor Who would be available to provide volunteer staff support, counseling, a►edical� a motion and be a representativein theecommunit for the corporation. Y (d) To organize and provide community education and resource services in the area of rape and sexual assault. 4. The foregoing amendment of articles of roll incbr D duly approved by the board of directors, P on has been 5. The foregoing amendment f full o articles of incorporation has been Y duly approved by the required vote of members. � 1 Aida Ilughes, F' silent Mary Lo: O'Neil, Secretary i The undersigned declare under penalty of perjury that the matters set forth in the foregoing certificate are true of their own know- ledge. Executed at on k4 Aida Ilughes, Pre e n t Mary Lou O'Neil, Secretary ntzTIcx,t::s OF xrrcoFZPoRnTxorf ' OF �Nr�c�i''�' ill rho ry1BM,e[ 16w CLnREMONT YOUTH RESOURCES GROUP dra E1 a rrr lrN'fiin[ Gri It's g1LV i e l gltl n 2 4;�7, r `1 f i111bN,1 fi, iillf1:71V lt., ; [trrrf:lry n4 51e1n KNOW ALL MEN By TnESE PRRSENTS: By Cr 0SCA JrAfi•Mm That we, the undersigned, all of whom ate citizens and 7 resi.delits of the State Of California, do hereby voluntarily associate ourselves together for the purpose of forming a corpor- 9 at-i.on under the General Noll- Profit: Corporation- Law of the State 10 of California, and we do hereby certify: F1 FIS'r ]_? That the name of the said corporation is: 7 3 CLARE MONT YOUTH RESOURCES GROUP. 1.4 _. SLC;ONU That " ::f,ec.i.I-ic Purpose for which said corporation is 1•6 forined is to esLnbl.ish a center iI] the City of Claremont that 1.7 would provide advisory and couns:"ing services in a convenient 10 and central,izecI location, available to meet the local. youth needs 1.9 24 -hour basis. The corporation will have the •'foll.owl.ng spe- 20 cific Purposes and powers: 21 (a) To exist as a non-profit corporation under the 22 provisions of the' General, Non - Profit Corporation Law pursuant to 1 27' I Subdivision (c), Section 9300, Corporations Code of California; 24 (b) To provide a readily available listing of 25 reference services Of all of: -the various resources and agencies 26 in the geographic area that offers :fipecial and general services 27 to youth; (c) To provide a staff of volunteer professional 'r . and lay people coordinated by a salaried resident director who c� 30 would be available to give counselling, medical and legal help - 33. upon demand from youth; � e' {d) To organizo and provide outulde sarvicC1u ^. such ^ [ ..Lrnr A. n1A�r•nun AtIQrrslrrY Al 1,4W A14 VALMAVlrrllr4 - l - CIS 1. as reconciliation and field workers; ?, (c) To establish, a pr.og.r.<,m of investiga Lion, 3 selection and eval:ttat:i On of personnel attached to the organizaL-ior 4 so as to assure the ability and competence of the personnel tb r properly execute the: tnsks assignet•E ; C (f) To establish a physical location to house the 7 activities Of the corporation; (g) '1'o adopt and establish by --laws and male rubs 9 and regulations deemed necessary and expedient for the management 10 of the corporate zffaia:s i.n accordance with the law and not incon -- 11 sistent with these Ai:Licles of lttcorpor.7Liojj; (h) To purchase or otherwise acquire, hold, improve 13 and maintain, buy, r.el.l, lease, mortgage and hypohecate, real and 14 personal property, and ]told title thereto in -fee simple or in 15 trust; 16 (i.} TQ borrow mohey and to enter into, make, per - 3.7 form and carry out contr.act& of every kind, for any lawful purpose, 18 without limit as to nmount, with. any person, firm, association or 19 corporation, municipality, county, .state, or governtttent; 20 (j) To do any and all other acts in linrmony with 23, the by --laws that are not inconsistent with the laws of the State 22 of California which may he done by corporations lawftt.tly organized 23 under the laws of the State of California; 24 (k) Notwithstanding any of the above statements or 25 purposes or powers, this corporation shall not, except to an insub- 26 stantial degree, engage in any activities or exercise any powers 27 that are not in furtherance of the primary purposes of this r_or- 23 poration. 29 THIRD 30 Thal the principal office for the transaction of business 31 of the corporation shall be located in the County of Los Angeles, 3?, State of Cali:fornin. nnrrrnr A. +s ewrroae �r•ronurr Al LAW 2 s 3 4 J 6 7 .9 1.0 1.1. :12 13 _l. 4 1 :L G 1.7 :t 1.9 20 21_ 22 23 24 25 26 27 281 29 30 33. 32 11nnr.nr A. PrAr /ono AVIOMMY AY 1.AVY 414 YAM[ AVKIIVK I UUI2'Z'EI The ntimber of trustees 'shall be five (5) , and the names and addresses or- Lhe persons wild are tO act: as the first director of the corporation are: STE P1113N DAVIS 2071 N. Miramar F0111011ci, California PRESTON 1,11,14KER 984 Vanderbilt Claremont, California t0:2i I,q I I IT 2.17 W. 12th St.raeL Cl.aremofit, California BA1113AIIA STOUT .1.1.30 Hillsdale CD-iremont, California MICIIA L WALSH 1.35 W. 9th.Street C3.aremont-; California The number, of dirocLo.rs may be fixed or changed from time to time by an amendutexit; o1: t.hn nrLic3.eS of Incor porn tion of the corporatic or by an amendment of the 33y --Laws of the corporation adopted by the vote or written assent of the members of tile corporation i eittitled to exerci so the majority of Lhe voting power, or by the votes of Elie majority of a quorum at a meeting of members called pursuant to i:hd By-Lawn. The persons who are directors of this corporation from Lime to time shall be its only members and on ceasing to be a director of the corporation, any such person steal: . cease to be a member. In the election of directors, each member of the corporation shall be entitled to one (1) vote for each Office filled. The directors of the corporation shall have no liability for dues and assessments. FIFTH That this corporation shall Have no capital. stock and the> e shall be but ono class of n }cmbershi.p, as provided by the by -laws of thin corporation which provide for Hie qualification of membora, t:ho moth of olection or appointmont, and tho Corm of 3 ., 4 r G 7 13 9 10 :I.1. z 13 14 1. h 16 17 1 £S :1.9 20 . 21 %a, 25 26 27 79 ,. —l- ll4si:rarion, and any other regulations as may be noces nary or propor for the management of the affairs of the corporation. 't'}zis corporation does )lot conUemp.late pecuniary gai•rl or, profit to An momlao s, and during its existence, no part of the net earnings of the corporation shall inure to the benefit of any individual- ThO Prapr_r.ty or• the earl rzki.on is i.r. r.evocab.iy dedicated to charitable purposes, and upon liquidation, dis solutio; or abandonment, the property will not inure to the benefit of any Private person, but shall be•dWributed to a non - profit- fund, foundation or corporation that is organi.zeri arid oper7{;ed exclu- sively for charitable purposes and that has establi.shod its tax exempt status tlluler Seatiot�, Sol (c) (3) Of the InL-arnal. Revenue Code in Section 23701 (d) of the Revenue and Taxatioiz Code of the State of California. SLV,NTII That the .corporation is not being formed out of any oxisti_ng uninaor.porated association. 10' WITNESS WHEREOF, we, the undersigned, who are alb.. of the directors named herein, have hereunto set our hands this .:,r : day Of t 1970. S't'E�T rJnvx S ,1 30 33. 32 / G Ro131:,RT LAWMAN • 87Itll STOUT MICHAEL WALSH tt•Inrrrr A. nlArrnr /n Arl" —MY'Ar t• %w ' Af4 YA 1.V AVVr /VR - ClAnx/i7r1Y, r C 9 1.0 a.1. 1? 1.4 •E. 15 1.6 .1. 7 1.8 1.9 20 21. -i? 23 �7) �6 27 28 29 30 zi ;i rinl.rrur A. O.Arronl) A li Ogrrrr AT LA%V 4,4 VAl if AV1914UC C.LAHVN1711T. fl A114%ftit ••Ipq.{ yITATZ Utz CAL1F0EZI1.Cj\ . ) ' COUPITY OF LOS Ottir :. �•. r. 1970, before ��ne, 1 Notary Pilh.lic in alld for Said +CO'"'ity acid State, per, soiial.l. .+ , Y zppeared SiI:E'.iG1V DAVIS, PRE3STON -LINK E.11, 110BEIRT 1,0iJ1M]1 , 13AR13ARA STOUT and 111CIIRI31, jgArSIi, ],'low" to MO to lie the per.sO:1s whose nau "es ar.e subscribed to l-he foregOilig Articles Of Incorporat9.an, and acknowledged to the that they executed thin s7jne . WITNESS any haild acid o.£:Cic.i.a1. seal. earn rxx +mer/mlp,rr +�sln.nx�r..rrn -r.n� r�rsvn�r.ar 1 ti• Tr r. 1 Ai, SrAL JAYNIFS W. GRAY jjj �l •ai !1,.; HOIAny runUC — CA1.n MMIA L r% i ' % �.' r'�.•.'e ' t�•r• +� rh ff / lrrrrrnl rrrlrr. IrV l � ,Jl1YME$ 1111 . ;r:.,• Or Ann. !!!��/ W. r r5 cnnr,tr GRAY fly Canlnrisslon F.rpiro-s may 73, 19IT !( l • r1MeMMh: JtaTl+' �t: 11 'rr;�:la�rl�w.�yyus- rr.�put�r.t YJ�7RC1�1 5 Internal. Revenue Service P.O. Box 2508 Cincinnati, OH 45201 ¢ Eic Date: JUL 12 2401 PROJECT SISTER FAMILY SERVICES 363 S PARK AVE STE 303 POMONA CA 91766 -1560 Dear Sir or Madam: Department of the Treasury Person to Contact: Vaida Singleton I D# 31 -03018 Toll Free Telephone Number: 877- 829 -5500 Employer Identification Number: 23- 7116161 This is in response to the amendments to your organization's Articles of Incorporation filed with the state on April 9, 207. We have updated our records to reflect the name change from PROJECT SISTER SEXUAL ASSAULT CRISIS SERVICES to PROJECT SISTER FAMILY SERVICES, as indicated above. Our records indicate that a determination letter was issued in February 1972 that recognized you as exempt from Federal income tax. Our records further indicate that you are currently exempt under section 501(c)(3) of the Internal Revenue Code. Our records also indicate you are not a private foundation within the meaning of section 509(x) of the Code because you are described in section 509(a)(2). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for federal estate and gift tax purposes if they meet the applicable .provisions of sections 2055, 2106, and 2522 of the Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, 4 Cin Westcott Manager, Exempt Organizations Determinations PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) Audited Financial Statements for the Year Ended June 30, 2012 P('OJBGG SI5GO1' P PROJECT SISTER FAMIOLY SERVICES (A California Nonprofit Corporation) TABLE OF CONTENTS .Tune 30, 2012 Page IndependentAuditor's Report ......................................................................... ............................... 1 -2 Statementof Financial Position ...................................................................... ............................... 3 Statementof Activities .................................................................................... ............................... 4 Statementof Cash Flows ................................................................................. ............................... S Notesto Financial Statements ......................................................................... ............................... 6 -8 Schedule of Expenditures of Federal Awards ................................................. ............................... 9 Schedule of Expenditures by Cost Category - CEMA Grants ........................ ............................... 10 Report on Internal Control over Financial Reporting; and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Govef-nment Auditing Strmdand ........................................................ ............................... 11 -12 Schedule of Findings and Questioned Costs .................................................... ............................... 13 Schedule of Prior Year Findings and Questioned Costs ................................. ............................... 14 VICENTI o LLOYD * STUTZMANLLP S U S I N E S Sv C 0 N S U 1. T A N T S A N D C P A s INDEPENDENT AUDITOR'S REPORT Board of Directors Project Sister Family Services Pomona, California We have audited the accompanying statement of financial position of Project Sister Family Services (A California nonprofit corporation) as of June 30, 2012, and the related statements of activities and cash flows for the year then ended. These financial statements are the responsibility of the organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the.audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit "..dudes examining, on a test basis, evidence supporting the amounts emd disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Project Sister Family Services as of June 30, 2012, and the results of its activities and cash flows for the year then ended, in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued a report dated October 30, 2012, on our consideration of the organization's internal control over financial reporting and on our tests of its cornpliance with certain provisions of laws, regulations, contracts, and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be react in conjunction with this reporting in considering the results of our audit.. -I- 2210 E. Route 66, Suite 100, Glendora, CA 91740 Tel 625.857.7:300 1 Fax 626.857.7302 1 F -Bail iNFOLVLStt.i'.COM I Nleo +v WW.VLSLLP.COM Board of Directors Project Sister Family Services Our audit was performed for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying supplementary schedule of expenditures of federal awards is presented for purposes of additional analysis and is not a required part-of the basic financial statements. The supplementary schedule of expenditures by cost category - CEMA (California Emergency Management Agency) grants is presented for purposes of additional analysis and is also not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements taken as a whole. October 30, 2012 -2- up VICENTI, LLOYD & STUTZMAN LLP PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) STATEMENT OF FINANCIAL POSITION June 30, 2012 ASSETS CURRENT ASSETS: Cash and cash equivalents Grants receivable Prepaid expenses Total current assets NONCURRENT ASSETS: Deposits Equipment Furniture and futures Accumulated depreciation Total noncurrent assets Total assets LIABMITIES AND NET ASSETS CURRENT LIABILITIES: Accounts payable Accrued liabilities Deferred income Total current liabilities NET ASSETS: Unrestricted Temporarily restricted Total net assets Total liabilities and net assets $ 178,200 197,617 5,346 381,163 8,539 101,036 24,061 (106,334) 27,302 $ 408,465 $ 16,471 17,219 2,600 36,290 272,175 100,000 372,175 $ 408,465 The accompanying notes are an integral part of these financial statements. -3- PROJECT SISTER FAMILY SERVYCES (A California Nonprofit Corporation) STATEMENT OF ACTIVITIES For the Year Ended June 30, 2012 REVENUES AND PUBLIC SUPPORT: Federal and state revenue City revenue United Way Contribution revenue Fundraising revenue Interest revenue Program service fees Total revenues and public support EXPENSES: Program services Management and general Fu--- raising Total expenses Change in net assets Net assets - beginning of year Net assets - end of year I Temporarily Unrestricted Restricted Total $ 448,613 $ - $ 448,613 5,650 5,650 16,543 16,543 155,320 100,000 255,320 27,281 27,281 1,552 1,552 34,037 34,037 688,996 100,000 788,996 666,232 666,232 124,461 124,461 22;01-4. 22,014 812,707 _� 812,707 (1233,711) 100,000 (23,711) 395,886 - 395,886 $ 272,175 $ 100,000 $ 372,175 The accompanying notes are an integral part of these financial statements. -4- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) STATEMENT OF CASH FLOWS For the Year Ended June 30, 2012 CASH FLOWS FROM OPERATING ACTIVITIES: Change in net assets _ Adjustments to reconcile change in net assets to net cash flows used by operations: Depreciation (Increase) decrease in operating assets: Grants receivable Prepaid expenses Deposits Increase (decrease) in operating liabilities: Accounts payable Accrued liabilities Deferred income Net cash flows used by operating activities Net decrease in cash and cash equivalents Cash and cash equivalents at beginning of year Cash and cash equivalents at end of year SUPPLEMENTARY CASH FLOW INFORMATION: Interest paid $ (23,711) 5,548 (130,160) 742 1,913 (9,615) (3,310) 2,600 (155,993) (155,993) 334,193 $ 178,200 $ 16 The accompanying notes are an integral part of these financial statements. -5- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) NOTES TO FINANCIAL STATEMENTS June 30, 2012 NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: Nature of Activities - Project Sister Family Services (the Organization) is organized to provide assistance to child and adult survivors of sexual assault and to reduce the incidence of sexual assault and child abuse in the surrounding communities. Serviceslare provided through a 24 -hour crisis assistance hotline, counseling and support groups, community outreach, education and self - defense instruction, and other services. All services are provided regardless of race, sex, age, religious beliefs, disability, or sexual orientation Basis of Presentation - The accompanying financial statements have been prepared on the accrual basis of accounting in accordance with accounting principles generally accepted in the United States of America. Net assets and revenues, expenses, gains and losses are classified based on the existence or absence of donor - imposed restrictions. Accordingly, net assets of Project Sister Family Services and changes therein are classified and reported as follows: Unrestricted Net Assets - Net assets not subject-to donor - imposed stipulations. Temporarily Restricted Net Assets - Net assets subject to donor - imposed stipulations that may or will be met, either by actions of the Organization and/or the passage of time. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets r ' and reported in the statements of activities as net assets released from restrictions. Project Sister Family Services had temporarily restricted net assets as of June 30, 2012 due to implied :.a,,..time restrictions. Permanently Restricted Net Assets Net assets subject to donor - imposed stipulations that they be maintained permanently by the Organization. Project Sister Family Services had no permanently restricted net assets as of June 30, 2012'. . Contributions and Contributed Services - All contributions are considered to be available for unrestricted use unless specifically restricted by the donor. Amounts received that are restricted for specific use in future periods are reported as temporarily restricted. When the restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets. During the year ended June 30, 2012 the value of in -kind contributions meeting the requirements for recognition in the financial statements was $61,162 and has been recorded as part of contribution revenue. Use of Accounting Estimates - The preparation of financial statements in accordance with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Actual results may differ from these estimates. Ell PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) NOTES TO FINANCIAL STATEMENTS June 30, 2012 NOTE 1- SUNIlVIARY OF SIGNIFICANT ACCOUNTING POLICIES: (continued) , Equipment, Furniture, and Fixtures - Equipment, furniture, and fixtures are stated at cost and depreciated utilizing the straight Line method over three and five- year periods. Project Sister Family Services' policy is to capitalize any assets greater than or equal to $1,000 which have an s expected useful life greater than one year. Income Taxes - Project Sister Family Services is a non -profit entity exempt from the payrnent of income taxes under Internal Revenue Code Section 501(c)(3) and California Revenue and Taxation Code Section 237014. The Organization has evaluated its tax positions and the certainty as to whether those positions will be sustained in the event of an audit by taxing authorities at the federal and state levels. The primary tax positions evaluated are related to the Organization's continued qualification as a tax - exempt organization and whether there is unrelated business income activities conducted that would be taxable. Management has determined that all income tax positions are more likely than not ( >50 %) of being sustained upon potential audit or examination; therefore, no disclosures of uncertain income tax positions are required. The Organization files informational returns in the U.S. federal jurisdiction, and the state of California. The statue of limitations for federal and California state purposes is generally three and four years, respectively. w-° Cash and Cash Equivalents - For purpuses of the statem ent of cash flows, Project Sister Family Services considers all highly liquid investments with maturity of three months or less to be cash equivalents. Subsequent Events - All subsequent events through October 30, 2012, which is the date these financial statements were available to be issued, have been evaluated. There were no subsequent events requiring recognition as of June 30, 2012. NOTE 2 - CONCENTRATION OF CREDIT RISK: Project Sister Family Services maintains several bank accounts with one institution. The accounts are insured by the Federal Deposit Insurance Corporation (FDIC) up to $250,000. At June 30, 2012, there were no amounts in excess of the FDIC limit. - PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) NOTES TO FINANCIAL STATEMENTS June 30, 2012 NOTE 3 - LINE OF CREDIT: Project Sister Family Services has a $100,000 line of credit with Bank of America. The credit line.has a variable interest at the reference rate plus 3.35 %. Project Sister Family Services had no 'cutstanding balance at June 30, 2012. NOTE 4 - FACILITIES RENTAL AGREEMENT: Project Sister Family Services entered into a thirty -six month lease agreement commencing November 1, 2007 and terminating October 31, 2010, In August 2010, the Organization extended the existing lease for another thirty -six months oo3nmencing November 1, 2010 and ending on October 31, 2013 for a monthly payment of approximately $5,588. Vuring the year ended June 30, 2012, rental expense under the lease was $67,050. The minimum lease payments are as follows: June 30 . Amount 2013 $ 67,050 2014 22350 Total $ $9 40 -8- SUPPLEMENTARY INFORMATION PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended June 30, 2012 Pass - Through Federal Grar:tor/Pass- Through Entity Identifying Federal Grantor/Program CFDA Number Expenditures U.S. Department of Justice: Pass - Through Program From: California Emergency Management Agency (CEMA)- Law Enforcement and Victim Services Division Sexual Assault Section. RC 10221325 16.575 NIA $ 25,589 RC 11231325 16.575 NIA 245,828 Total U.S. Department of Justice 271,417 U.S. Department of Housing and Urban Development: Community Development Block Grants Pass - Through Program From: City of Pomona 14.218 City of Chino 14.218 City of Baldwin Park 14.218 City of Rancho Cucamonga 14.218 City of Whittier 14.218 Total U.S. Department of Housing and Urban Development Total Expenditures of Federal Awards See independent auditor's report. Wa N/A 7,822 NIA 5,000 N/A 3,150 N/A 7,900 N/A 1,046 24,918 $ 296,335 PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) SCHEDULE OF EXPENDITURES BY COST CATEGORY - CEMA GRANTS For the Year Ended June 30, 2012 Grant Identification Total Number Federal State Local Match Expenditures RC 10221325 Personnel services $ 10,613 $ 7,253 $ - $ 17,866 Operating expenses 14,976 - - 14,976 $ 25,589 $ 7,253 $ - $ 32,842 RC 11231325 Personnel services $ 160,755 $ 57,074 $ 56,522 $ 274,351 Operating expenses 85,073 2,826 - 87,899 $ 245,828 $ 59,900 $ 56,522 $ 362,250 GRAND TOTAL $ 271,417 $ 67,153 $ 56,522 $ 395,092 See independent auditor's report. -10- VICENTL �aUsI NESS r1" LLOYD STUTZMANLLP C O N 5 U LT A N T S A N D C P A s REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT A UDITIIVG STANDARDS The Board of Directors Project Sister Family Services Pomona, California We have audited the financial statements of the Project Sister Family Services (the Organization) as of and for the year ended June 30, 2012, and have issued our report thereon dated October 30, 2012. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained: in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting Management of the Organization is responsible for establishing and maintaining effective internal control over financial reporting. In planning and performing our audit, we considered the Organization's internal control over financial reporting (internal control) as a basis for designing our audit procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Organization's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Organization's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control was for the limited purpose described in the first paragraph and was not designed to identify all deficiencies in internal control that might be significant deficiencies or material weaknesses and, therefore, there can be no assurance that all such deficiencies have been identified. We did not identify any deficiencies in internal control that we consider to be material weaknesses, as defined above. -I1- 228 0 E. Route 66, Suite 100, Glendora, CA 91740 Tel 626.$57.7300 1 Fax 626. 857.73€12 1 E-Vid lNf:O @VLSLLP.COM 01e13 WWW.VLSLLP.COM REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Compliance and Other Matters As part of obtaining reasonable assurance about whether the Project Sister Family Services' financial statements are free of material misstatement, we performed tests of its comp&ihce with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which (,ould have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of non - compliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information and use of the board of directors, management of the Project Sister Family Services, and federal awarding agencies and pass- through entities and is not intended to be and should not be used by anyone .other than these specified parties... October 30, 2012 -12- VICENTI, LLOYD & STUTZMAN LLP PROJECT SISTER FAMMY SERVICES (A California Nonprofit Corporation) SCHEDULE OF FINDINGS AND QUESTIONED COSTS June 30, 2012 There were no findings noted for the year ended June 30, 2012. -13- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS June 30, 2012 There were no findings noted for the year ended June 30, 2011. -14- City of Baldwin Park R EEC- D FY 2013 -2014 Community Development Block Grant F Js JAN 0 k 2013 Public Service Request for Funds Contact Person: Manuel Carrillo Jr. Phone Number/ (Previous Year Allocation): $15,000 CDBG Amount Requested: $_22,000 Other Funds: $_10.000 Total: $_ 32,000 _ (Please attach a copy of your proposed budget) Project Description: RECREATION SUBSIDY This program provides children of low- moderate and to ve low income families in the community with a subsidy that will allow them to participate in organized youth shorts Programs and recreation classes. Currently, the City offers 70 % of a child's registration fees in an amount not to exceed 125.00 per child regardless of family size. Staff requires that all participants provide proof of address and income verification. The Recreation and Sports Subsidy program has been instrumental in providing children with an opportunity to receive positive recreational experiences, regardless of their ability to pay. The entire amount of $22,000 will go directly to partici sting families. The department absorbs the remaining costs and/or expenses for utilities, materials and supplies, building maintenance outside printing expenses, and part time staffin . (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficiaries Served: 155 Individuals or Households For CDBG Department Use Only. Recommendation: Approved El DenyO $ National Objective /Eligible Criteria Comments: Reviewed By: Approved.. APPLICATION CHECKLIST ORGANIZATION Santa Anita Family Service DEC � 'm" I 4r 1st ! is oac Please complete an Application Form for each proposed program /project. If an item is not applicable, indicate "NIA" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960 -4011 ext 3541496.. 1 . x APPLICATION FORM 2. x BUDGET PROPOSAL (ATTACHMENT A) 3. x BOARD OF DIRECTORS AFFIDAVIT 4. x ORGANIZATION BY-LAWS 5. x CHARTER OF ARTICLES OF INCORPORATION 6. x IRS TAX EXEMPT STATEMENT 7. x MOST RECENT AUDITED FINANCIAL STATEMENT 8. x PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on January, 3. 2013. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 It LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. Q0 Tv I FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2013 -2014 PLEASE TYPE OR PRINT I. AGENCY INFORMATION Agency Name: Santa Anita Family Service Agency Address 605 Address S. Myrtle Ave., Monrovia _ 91016 Street City Zip Code Administrator: Fred Loya, Ph.D- Title: Executive Director Administrator Telephone: (626) 359 -935$ Fax: (626) 358 -7647 Administrator Email: fredloya (a-)-santaanitafamilyservice.org Project Site Address: 603 Number S. Myrtle Ave., Monrovia 91016 Street City Zip Code Project Manager: _Amy Graley, MSW Title: Senior Services Program Director Project Manager's Telephone: (626) 359 -9358 ext. 137Fax: (626) 358 -7647 Project Manager's Email: am g cD-santaanitafamilyservice.org Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). Santa Anita Familv Service seeks to foster the well being of San Gabriel Vallev residents by creating healthier families and communities through professional leadership and the provision of quality education, mental health and social service programs. Santa Anita Family Service has provided these services since 1 951 and senior services since 1975. Has the Agency previously received funding from the City of Baldwin Park? x Yes (if yes, number of years 13) No PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ 5,000 Scope of Services— Please briefly describe your proposed Project/Program and the objectives. See Attachment. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Our target population is low income, minority elders. However, we serve an older adult and disabled/dependent adults age 18 +. The senior and disabled /dependent adult care management program offers services that enable. our clients to remain safely in their homes and within their community. In addition our services foster independence and autonomy. Describe any special characteristics of your client population. In addition to the characteristics mentioned above, our clients may be frail, homebound, have chronic physical or mental illness. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). Requesting that funding be restored to previous service levels as funding was cut by $1,500 for the current fiscal year. The reduced funding has made service provision very difficult to all seniors in need resulting in approximately 50 seniors unable to obtain services as needed and provided in previous year. Goal is to restore funding to $5,000 for fiscal year 2013 -2014. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 7 regarding Presumed Benefits. Does your agency obtain this information? X Yes No If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes x No 2. Address Yes x No 3. City in which client last resided. Yes x No. 4. Number of family members. Yes x No 5. Total family (household) income. Yes x No 6. Ethnicity Yes x No 7. Female head of household Yes x No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Fred Loya, Ph.D Printed Name Title Signature Date ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths). To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals I Youths Households Please provide the actual number of your total clients to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual Projected 0711112 TO Current 07/01/13 TO 06/30/14 BALDWIN PARK RESIDENTS 66 200 NON- BALDWIN PARK RESIDENTS 1800 3500 Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of several.ly disable persons • Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) x The project will benefit a presumed benefit* clientele as defined by HUD. B) The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible - income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. F- LU ❑ D w U) a O w a N C N CO co LD co m CO m ca m 4a c 00 z z z LO M (4 ul) ti � 'a o O a a a a M com a 04 Z Z Z w QO m M LO co L a� CO r a � _ CD L m U Via❑ z z Z c m U �° Li N _ r G Q a Q LO �m oa MU a z `z z � L co is +, � 4a N i m d Ln a Z z W> N d0 U Mud oO = M .d �m o � a o C4 � s a s U ❑ M Z Z z N m U U H a LL r r z Z Z O C O m c CL �+ p (D M ++ C 0 LL m m 0 4w m CL O E _ _ v CL C E N to -- O 0. J d V� Z� O •L C H d :O �w "U) m v L .0 •- D O O O +n CD m g ►- d ��rC4ai N M v F- LU M Im 0 , W,h VJ a it CL a� c m CL x w c L Q Le, u N M �1 ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ i ¢ � ¢ i ¢ i � i z � z i z � z i z i z i z � z � z z z z z � c o m �U- r� m � ¢ 0 ins ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ z z z z z z z z z z z z z oL d O ,� W CL 00 T N Q„ m o tir ¢ i ¢ i ¢ i ¢ i ¢ i ¢ i ¢ i ¢ i ¢ i ¢ i ¢ i ¢ i ¢ i M,Q z z z z z z z z z z Z Z Z T 00 � ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ z Z Z Z z z z z z z z z z m �L 41 C CL ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ �,L � z � Z i z i z i z i z � z � z i z i z i z i z i z _ C OcnL L L V M T N a ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ I So � Z � Z i z i z i z i z i z i z i Z � z i z i z i z N m T z, .-a 64 U U a) E c� m c. j 2 c� J W N Q U) N ` a? C cn O ❑ U U w a) (n c N co L.. cu L a) a) ❑ r CV M .9t L6 Cfl !� co W 6 ) C) Q ap Z ti co d Q LO 00 Z nj co Q CD Z L! 0 LO Q op Z ti 00 C) Qeta M Z 00 Q CD Z of N d m � N tl1 X O W 0) C 3 m T E CL L W O o d ji aJ I 3 O W H BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title. Term Expires Barbara Veenstra President 2013 Jay Coleman 1s' Vice President 2013 Barbara Cavalier 2nd Vice President 2013 Richard Singer Past President 2013 Bob Proctor Treasurer 2013 Timothy K. Scanlan Secretary 2013 Michael Thompson Director 2013 Alexis Newell Director 2013 Traci French Director 2013 Gloria Crudgington Director 2013 David Shechtman Director 2013 Name of Executive Director Fred Loya, Ph.D CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally, shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. AGENCY CERTICATION As the Executive Director, or duly authorized representative of Santa Anita Family Service , I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. certify and declare under penalty of perjury that the information provided in this application is true and correct. Amy Graley, MSW Senior Services Program Director amy,. @santaanitafamilyservice.org Email Address Santa Anita Family Service Senior Center Program Description Santa Anita Family Service Senior Center is primarily a resource, referral, and care management agency. The premise of the senior services program is to enable frail seniors and cognitively impaired adults obtain services in order to promote and maintain the optimal level of functioning and to remain living independently in their homes, therefore, increasing the quality of their lives. Additionally, support is provided to caregivers of older adults and grandparents raising grandchildren. Student interns for the Care Management program would assist care managers on intake screening, home visits and assessments, care plans, care monitoring, and information and referrals. We have a total of five care managers. Four of our care mangers have bachelor's degrees and our case aide has over 15 years of experience in working with the geriatric population and their care management needs. There are three main components to our Senior Services program: 1. Care Management 2. Home Based Care 3. Caregiver Support SERVICE DESCRIPTIONS ELIGIBILITY FOR CARE MANAGEMENT SERVICES: Care Management services are available for adults age 60 +, cognitively impaired adults with dementia, caregivers of either of these groups, and grandparents age 55+ caring for grandchildren. The clients or their caregivers must reside within specific cities designated within Los Angeles County Supervisorial Districts 1 and 5. If they do not reside within these cities they will be referred to another agency that provides care management services in their area. COMPREHENSIVE ASSESSMENT SCREEN: Assists clients with short-term problems and assesses whether the individual should be referred to care management for further assistance. Examples of short-term issues would be assistance with completing entitlement forms, applying for Medicare or Social Security, property tax postponements, translation of documents and mail, etc. CARE MANAGEMENT: Provides advocacy and assistance to clients who are unable to manage a situation or problem due to physical and /or mental difficulties. The process starts with a comprehensive in -home assessment by a care manager and if appropriate, may include the client'. s family, caregivers, or support network. A written care plan is later developed with the cooperation and collaboration of the client. Implementation of the plan will involve referrals, service arrangements, case conferences with agencies and individuals involved, and monitoring of services arranged to ensure that the client's needs are being met. The goal of care management is to empower clients to remain as autonomous and independent as possible and to assist them only when needed. If a client's needs change and more services are required there will be a shorter reassessment to determine a new care plan. ELIGIBILITY FOR HOME -BASED CARE SERVICES: Home -Based Care services are available for clients age 60+ that reside in the San Gabriel Valley, between and including the cities of Pasadena and Pomona. If a client resides outside our service area they will be referred to another agency that provides these same services in their area. HOME -BASED CARE SERVICES: Light housekeeping, Personal Care and our Registry worker referral service are the three core components of the Home -Based Care program. Light Housekeeping and Personal Care provide a client with a worker every other week (3 -4 hours per visit) for a maximum of 12 weeks of service. A staff person conducts a comprehensive in -home assessment to determine what program service will best meet the needs of the client. Clients will be assigned a worker based upon a waiting list and availability of workers. Our staff may also assist the client to apply for In -Home Supportive Services if needed or possibly refer them to our Care Management program. The Registry is a referral service available to our clients who either have In -Home Supportive Service hours or who have the ability to pay a worker to assist them in their homes. The range of services provided by these workers includes but is not limited to the following: housekeeping, personal care, transportation, shopping and errands, respite care, etc. There are also a limited number of workers who are able to live -in the client's home if necessary. When a client calls to request Registry assistance a thorough phone assessment is initially performed by a staff person. The assessment will focus on the client's current needs, but will also focus on their strengths and abilities. Our staff will help identify a worker that has the qualifications and the work schedule availability that best meets the clients' needs. The Santa Anita Family Service Registry is a referral service and the client is the worker's employer. The client and the worker determine the number of hours to be worked and negotiate the rate of pay. (IMSS hours and pay scale are determined by the social workers of the California Dept. of In Home Supportive Services) Our staff is able to provide assistance with interviews, legal and employment obligations, and a list of other workers should the need arise. All Home -Based Care workers have undergone a Dept. of Justice fingerprint background check, they have provided proof of their ability to work legally, two previous job references have been verified, and they have completed an interview with an experienced staff person. ELIGIBILITY FOR CARE GIVER SUPPORT SERVICES: Caregiver support services are available for any caregiver of an older adult and relative caregivers of minors that reside in the San Gabriel Valley, between and including the cities of Pasadena and Pomona. If a client resides outside our service area they will be referred to another agency that provides these same services in their area. CARE GIVER SUPPORT SERVICES: Community Education, Caregiver Training, Support Groups, and respite are the main components of the Care Giver Support services. Community Education provides educational presentations to groups of caregivers (and potential caregivers, family and friends of caregivers) about available services. Includes presentation scheduling initiated by the agency for the purpose of identifying potential caregivers and encouraging their use of the existing services and benefits. Excepted outcomes should include generating a feeling of trust and comfort, willingness to seek additional information on the services offered to caregivers by the Area Agency on Aging provider network and encouraging caregivers to seek information and services. Caregiver Training offers workshops and conferences that provide family caregivers with the tools to increase their self-care and their ability and confidence to handle difficult situations, emotions and decisions. These are conducted off -site retreats providing opportunities for caregivers for both temporary relief from their care giving responsibilities as well as providing training, sharing and mutual support in a group setting. Support Groups of three to twelve caregivers led by a competent facilitator, having the purpose of providing the caregivers with a forum to exchange "histories ", information, encouragement, hope, and support. Respite provides assistance in obtaining respite care, to permit family caregivers to attend training or support group meetings network. ADDITIONAL SERVICES TELEPHONE REASSURANCE: Volunteers make.daily phone calls to clients who are either home bound, isolated, or who have limited social support. The goal is to provide socialization and reassurance and to have a safety net in case of emergency. TAXI VOUCHERS: Taxi vouchers, bus tokens, and bus passes are available the first Thursday of every month. The vouchers, tokens, and passes provide local transportation for seniors to and from doctor's appointments, grocery store, etc. TAX FILING ASSISTANCE: Once a year AARP provides volunteers to be stationed at the senior center for the purpose of assisting seniors file taxes. LOCATIONS Santa Anita Family Service Senior Center 603 S. Myrtle Ave. Monrovia, CA 91016 (626) 358 -1185 Azusa Senior Center 740 Dalton Ave. Azusa, CA 91702 (626) 812 -5179 San Gabriel Senior Center 324 S. Mission Dr. San Gabriel, CA 91775 (626) 308 -2822 Baldwin Park Community Center 4100 Baldwin Park Blvd. Baldwin Park, CA 91706 (626) 966 -1755 All Santa Anita Family Service staff strives to provide services that improve the quality of life for clients while maintaining their dignity and worth. Our mission is to help ensure that client's remain safely in their homes and communities with appropriate assistance to prevent premature or unnecessary placement. BYLA14S for the regulation, except as otherwise provided by statute or, its Articles of incorporation, of SANTA AANTA FAMILY SERVICE a California �Tonprofi.t Public Benefit Corporation ARTICLE I. offices Section 1. PRINCIPAL OFFICE. The corporation's principal office shall be fixed and located at such place as the Board of Directors (hereinafter the "Board ") shall determine. The Board is granted full power and authority to change said principal office from one location to another. ARTICLE II.' Membership Section 1. MEMBERS. The corporation shall have no members. ARTICLE III. Directors Section 1. POWERS. Subject to the limitations of the Articles and these Bylaws, the activities and affairs of the corporation shall be conducted and all corporate powers shall be exercised by or under the direction of the Board. The Board may delegate the management of the activities-of the corporation to any person or persons, a management company or committees however composed, provided that the activities and affairs of the corporation shall be managed and all corporate powers shall be exercised under the ultimate direction of the Board. Without prejudice to such general powers, but subject to the same limitations, it is hereby expressly declared that the Board shall have the following powers in addition to the other powers.enumerated in these Bylaws: a) To select and remove all of the other officers, agents and employees of the corporation, prescribe powers and duties for them as may not be inconsistent with law, the Articles or these Bylaws, fix their compensation and require from therm security for faithful service. b) To conduct, manage and control the affairs and activities of the corporation and to make such rules and regulations therefor not inconsistent with law, the Articles or these Bylaws, as they may deem best. 1. d, c) To adopt, make and use a corporate seal'and to alter the form of such seal from time to time as they may deem best. d) To borrow money and incur indebtedness for the purposes of the corporation, and to cause to be executed and delivered therefore, in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations or other evidences of debt and securities therefore. e) To carry on a business at a profit and apply any profit that results from the business activity to any activity in which the corporation may lawfully engage. Section 2. ComPOSITION. The management of this Corporation shall be vested in a Board of Directors of a minimum of ten and a maximum of twenty - five members. The Board shall take final action after consultation with the staff on all major questions of policy and general. plans. Section 3. TERM OF OFFICE. Directors shall be elected at each annual meeting of the Board. Each Director shall serve until the next annual meeting of the Board and until a successor has been elected and qualified. Directors may be reelected but no Director may serve more than six consecutive years. Persons serving less than six months of an unexpired term may be elected to six consecutive one year terms. Section 4. VACANCIES. Subject to the provisions of Section 5226 of the California Nonprofit Public Benefit Corporation Law any director may resign effective upon giving written notice to the Chairman of the Board, the President, the Secretary or the Board., unless the notice specifies a later time for the effectiveness of such resignation. If the resignation is effective at a fixture time, a successor may be selected before such time to take office when the resignation becomes effective. Vacancies in the Board shall be filled in the same manner as the director(s) whose office is vacant was selected, provided that vacancies to be filled by election by the directors may be filled by a majority of the remaining directors, although less than a quorum, or by a sole remaining director. Each director so selected shall hold office until the expiration of the term of the replaced director and until a successor has been selected and qualified. A vacancy or vacancies in the Board shall be deemed to exist in case of the death, resignation or removal of any director, or if the author- ized number of directors should be increased. The Board may declare vacant the office of a director who has been declared of unsound wind by a final order of court, or convicted of a felony, or been found by a final order or judgment of any court to have breached any duty arising under Article 3 of the California Nonprofit Public Benefit Cor- poration Lacy. No reduction of the authorized number of directors shall have the effect of removing any director prior to the expiration of the director's term of office. 2. 11KI Section 5. PLACE OF MEETING. Meetings of the Board shall be held at any place within or without the State of California which has been designated from time to time by the Board. In the absence of such designation, regular meetings shall be held at the principal office of the corporation. Section. 6. ANNUAL MEETINGS. The Board shall hold an annual meeting for the purpose of organization, selection of directors and officers, and the transaction of other business. Annual meetings of the Board shall be held in the month of t -larch and the Board shall set the date of said annual meeting. The presence of five (5) directors at such meeting shall constitute a quorun. Section 7. REGULAR MEETINGS. The Board of directors shall have at least ten monthly meetings annually at such time and place as it shall determine. Five directors shall constitute a quorum. The President shall, by virtue of his office be chairman of the meetings of the Board of Directors, and in his absence, the next ranking officer present shall. preside. Section S. SPECIAL MEETINGS. Special meetings of the Board for any purpose or purposes may be called at any time upon written request to the President '�y four directors. Special meetings of the Board shall be held upon (15) days notice by first class mail or forth eight (48) hours notice given personally or by telephone, telegraph, telex or other similar means of communication. Any such notice shall be addressed or delivered to each director at such director's address as it is shown upon the records of the corporation or as may have been given to the corporation by the director for purposes of notice or, if such address is not shown on such records or is not ascertainable, at the place where the meetings of the directors are regularly held. Notice by snail shall be deemed to have been given at the time written notice is deposited in the United States mail with postage fully prepaid there- on.. Any other written notice shall be deemed to have been given at the time it is personally delivered to the recipient or is delivered to a common carrier for transmission, or actually transmitted by the person giving the notice by electronic means, to the recipient. Oral notice shall be deemed to have been given at the t1me it is communicated, in person or by telephone or wireless, to the-recipient or to a persort at the office of the recipient who the person giving the notice has reason to believe will promptly communicate it to the receiver. Section 4. QUORUM. Five directors shall constitute a quorum of the Board for the transaction of business, except to adjourn as provided in Section 12 of this Article III. Every act or decision done or made by a majority of the directors present at a meeting duly held at which a quorum is present shall be regarded as the act of the Board, unless a greater number be required by lair or by the Articles, except as provided in the next sentence. A meeting at which a quorum is initially present may continue to transact busi- ness notwithstanding the withdra -ual of directors, if any action taken is approved by at least a majority of the required quorum for such meeting.: 3. [T2, Section 10. PARTICIPATION IN MEETINGS BY CONFERENCE TELEP110NE. Members of the Board may participate in a meeting through use of, conference telephone or similar communication equipment, providing that all members participating in such meeting can hear one another. Section 11. WAIVER OF NOTICE. Notice of a meeting need not be given to any director who signs a waiver of notice or written consent to holding the meeting or an approval of the minutes thereof, whether before or after the meeting, or who attends the meeting -without protesting prior thereto or at its commencement the lack of notice to such director. All such waivers, consents and approvals shall be filed with the corporate records or made a pact of the minutes of the meetings. Section 12. ADJO RN4IENT. A majority of the directors present, whether or not a quorum is present, may adjourn any directors` meeting to another time and place. Notice of the time and place of holding an adjourned meeting need not be given to absent directors if the time and place be fixed at the meeting adjourned, -xcept as provided in the next sentence. If the meeting is adjourned for more than forty eight (48) hours, notice of any adjournment to another time or place shall be given prior to the time of the adjourned meeting to the directors who. were not present at the time of the adjournment. Section 13. ACTION WITHOUT MEETING. Any action required or per- mitted to be taken by the Board may be taken without a meeting if all members of the Board shall, individually or collectively consent in writing to such action. Such consent or consents shall have the same effect as a unanimous vote of the Board and shall be filed with the minutes of the proceedings of the Board. Section 14. RIGHTS OF INSPECTION. Every director shall have the absolute right, at any reasonable time, to inspect and copy all books, records and documents of every kind and to inspect the physical properties of the cor- poration of which such person is a director. Section 15. COMMITTEES. The Board may appoint one or more commit- tees, each consisting of two or more directors, and delegate to such committees any of the authority of the Board except with respect to: a) The approval, of any action for which the California Nonprofit Public Benefit Corporation Law also requires approval of the members or approval of a majority of all members. b) The filling of vacancies on the Board or on any committee; c) The fixing of compensation of the directors for serving on the Board or on any committee; d) The amendment or repeal. or Bylaws or the adoption of new Bylaws; e) The amendment or repeal of any resolution of the Board which by its express terms is not so amendable or repealable; .f) The appointment of other committees of the Board or the members thereof; 1?13 4. g) The expenditure of corporate funds to support a nominee for director after there are more people nominated for director than can be elected; or h) The approval of any self- dealing transaction, as such trans- actions are defined in' Section 5233 (a) or the California Nonprofit Public Benefit Corporation Law. Any suct► committee must be created, and the members thereof appointed, by resolution adopted by a majority of the authorized number of directors then in office, provided a quorum is present, and any such committee may be designated an Executive Committee or by such other name as the Board shall. specify. The Board may appoint in the same manner alternate members of any coiaaittee who may replace any absent member at any meeting of the committee. The Board shall have the power to prescribe the manner in enrich proceedings of any such committee shall be ,conducted. In the absence of any such prescription, such committee shall have the power. to prescribe the manner in which its proceedings shall be conducted. Unless the Board or such Committee shall otherwise provide the regular and special meetings and other actions of any such committee shall be governed by the provisions of this Article III applicable to meetings and actions of the Board. Each committee shall report at least annually to the Board of Directors. Each committee shall keep, at the office of the corpora- tion, minutes of each of its meetings which minutes shall be retained for five years. Except as specifically provided by these Bylaws, each committee shall act only in accordance with the instructions of the Board of Directors. Each committee, the Executive Director, and members of the Staff, shall work in full cooperation and in the event of any failure to so cooperate the per- son aggrieved may bring such failure to the attention of the Board of Directors. A. EXECUTIVE C©M- 1ITTEE 1. The Executive Committee shall consist of the President, First Vice-President, Second Vice - President, Treasurer, Secretary, and may include two other Members of the Board of Directors as the President may appoint. 2. The President shall be Chairman of the Executive Committee. 3. The Executive Committee shall have full power to act between Board meetings on matters of policy and administration. - 4. The Executive Committee shall report their action to the Board of Directors, and the Board of Directors shall have the right to rescind action taken by the Executive Committee. B. OTHER COt12.1ITTEES I. The President shall have power to appoint additional committees from time to time and to set forth their duties. 5. 18� P_ Section 16. FEES A14D COtiPENSATION. Directors and members of committees may receive such compensation, if any, for their services, and such reimbursement for expenses, as nay be fixed or determined by the Board. ARTICLE IV. Officers Section 1. OFFICERS. The officers of the corporation shall be a President, a First Vice- President, a Second `lice - President, a Treasurer, and a Secretary. The corporation may also have, at the discretion of the Board of Directors, one or more assistant treasurers and one or more assistant secretaries, who shall have such authority and perform such duties as the Board. of Directors may from time to time determine and such other officers as may be elected or appointed in accordance with the provisions of Section 3 of this Article IV. Section 2. ELECTIOI`I. The officers of the corporation except such officers as Play be elected or appointed in accordance with the pro- visions of Section 3 or Section 5 of this Article IV, shall be chosen annually by, and shall serve at the pleasure of, the Board and shall hold their respective offices until their resignation, removal, or other dis- qualification froui service, or until their respective successors shall be elected. Section. 3. SUBORDINATE OFFICERS. The Board may elect and empower the President to appoint, such other officers as the business of the corpor- ation may require, each of whom shall hold office for such period, have such authority and perform such duties as are provided in these Bylaws or as the Board may from time to time determine. Section. 4. REMOVAL Al3D RESIG14ATICI'i. Any officer may be removed, either with. or without cause, by the Board at any time or, except in the case of an officer chosen by the Board, by any officer upon whom such poser or removal, way be conferred by the Board. Any such removal shall be ifithout prejudice to the rights, if any, of the officer under any contract of employ - ment of the officer. Any officer may resign at any time by giving irritten notice to the corporation, but without prejudice to the rights, if any, of the corporation under any contract to which the officer is a party. Any such resignation shall take effect at the data of the receipt of such notice or at any later time specified therein and, unless otherwise specified therein, the acceptance of Such resignation shall not be necessary to Snake it effective. Section 5. VACANCIES. A vacancy in any office because of death, resignation, removal, disqualification or any other cause shall be filled in the manner prescribed in these Bylaws for regular election or appointment to such office, provided that such vacancies shall be filled as they occur and not on an annual basis. Section 6. PRESIDENT. The President, in addition to the duties prescribed by these Bylaws, shall have the usual duties incident to his office, and shall be an ex- officio member of all commmittees. 20 K Section 7. VICE PRESIDENT. In the event of the absence or illness of the President, the First Vice - President shall perform the duties of the President, and in the event of the absence or illness of both the President andi the First Vice - President, the Second Vice- President shall perform the duties of the President. The Vice -- President shall, so far as possible, cooperate with and assist the President. Section S. TREASURER. The Treasurer, in addition to the other duties prescribed by these Bylaws, shall review the accounting of all funds expected by the corporation and have the usual poorer incident to his office. Section 9. SECRETARY. The Secretary shall keep the minutes of the meetings of the Board of Directors and of the committees as set forth in Article III, Section 15, The Secretary shall, so far as possible, take charge of such correspondence as the President may refer to hire. ARTICLE V. Staff. Section 1. The Board of Directors shall select an Executive Director to serve at the pleasure of the Board of Directors and at such comjpensaftdn as the Board of Directors shall fix. Section 2. The Executive Director shall have general responsi- bility for all activities of the corporation, and may attend all weetings of all committees, but shall have no vote thereon. Section 3. The Executive Director may present to the Board of Directors or any of its committees, any matter affecting the policies or activities of the corporation. ARTICLE VI. Other Provisions Section 1. C©NSTRUCT1011 AND DEFINITIONS. Unless the context otherwise requires, the general provisions, rules of construction and definitions contained in the General Provisions of the California Nonprofit Corporation Lace and in the California Nonprofit Public Benefit Corporation Lacs shall govern the construction of these Bylaws. Section 2. AHEND14ENTS. These. Bylaws may be amended or repealed by the approval of a majority of a quorum of the Hoard. ARTICLE VII. Cor2orate Seal The Board of Directors shall adopt a suitable corporate seal containing the name of the corporation, the date of its incorporation, and the word "California ". ARTICLE VIII.. Fiscal Year The fiscal year of this corporation shall begin on the first day of July in each year. Revised March 28, 1980 7. 1W Pi OFFICE OF THE sECRETARY OF STATE III-Producti 'I Cc: tifi Ca I io 0 L MARCH FONG EU, Secretary of State of the State of California, hereby certify: That the annexed transcript was prepared by and in this c&-ice from the. record on file, of which it purports to be a- copy, and tliat it is full, true and correct. IN WIT-NESS WHERE101-1, I execute this certificate aild -Lffi-1 tie Great Seal of the State of California this r -� -�� TSC t A! --U, '02 A.i C) L E D C L4 I1`icoRPORAT11011 OF: MAY.! 1952 . r, FA_?+a LY BERVICI Grp• _4 E XTS -14 B TBZ- SE Tj. lun tarily do hereb tL r.Aersi That VOP f_.fcrmir.g t. non- the p1w ll Poe I Nor orit 'Corpo ratior & P-Of It- corporet5on,iMd1Jr- tea •• (la , L ­_ of: tbe,,Stato of CILI 1)0 HERMT 54 FAMILY SERV19F icorparatlon is -The 10 IRCr•IA J, .7 1 I nUrnose 5 for vhich the x ic EL r1a. 1"-`IIIIII7� (a) ThB* ePPcJ cor poration j3 formed are t of m -vh0le3os ros ter- t 84 developme" b of f e ring.. of part1cu3ArW-' family life'. ser-vic-5 jsdeperldenr (2) To Ze 'families er . jd _ncj:Lv1,duS15 life$ di3adv rz �97 cou' advice and b -y trained c) ef a r Lng them m problOM-9 'th -nd- t5� :bear%on` dif f i brIng 1z - f the all of t k disadvantaged ne ial.. ai;d,,,, -To. render., indiiriduaig; ih tampon • -families end carunoj7 be? furnjai-i-ed by� anY 'Otb" wl-,e rj such aid- ntiELI, or"Othervile. rme agenny, 90've • t -y Is progrsm take*, Tc pith';; leek.," bet' ermunti social= for A_ society otbar agenq�lfls,.,.. a 4. c erm5_ning fell UrA vhich are be ing o •-:J -fi _i,r - - - : << -,IF — •'..C+ Y¢y�,,.�c _ .{ _ : �:� �,.,.: w j..:: - ::.:t'i•i'•.y' -'T t'• _ ` '.- "t' ' �Y .�raej'"�- "— , +?,;rrL�% q`: i•it•- '•'-�E.])•��'i'I'� ; ;_�,, i�� ._ : } "�J �si•r.- :1'' � f:•` - =� .C. ry,-1 +n - ! - - _•` i. .� a :a � i. -;';y: •.. ,�t-��;:•,+ri.tiXr�'i;ry^t- ���:• ;;L�'_. . ... - u:, }rxt :t 's.• i�'. ?' �."%•N1Y -L�" . �vv7 �3`,s : x._�,_ «. �.f ti� _i +•t i •'L: 6•. �.. '-•Y'•tr' _ : i J.. c. r.r.:;: •:' lt' r`' .=t.�r F[s' a.� ,P' LSr:"r, f. - . � i. , .•{': r7 _ - � _'�� ^'i: .!_-' r mac- 'i�'N..y tj''1 }. -Tti :i'_n� `�t' ... _ - - .k�h;�t • ^�,� ::.` _.tt:i.F,;,.j:• :.•..•• i'- : r' ��T =: _ r .. i��4i ri- .r -s.•' _ _ _ . .i ``" .'i •r..' {: '.i:. ''7 �.�:'�• - .-st .7 "'L, ter` .� _ f'_, •i .r' 'w .�;ti:- �.'.�n -E•4 - ryl�.. __ -' '• •�• i::.. Y:•� rte. 'aY `•.';[•'S'• � • "p_�• : `�- ,i• - f: _;-c:; i' -���' - �[:. "' �:. `.S: '•,F °;� °�•''' yt Yn: 7.r •+'Ft'. +i sF -( `f -i - i. t __. t-:., °:i:. (, •� - /,i �F: _{ky' ::r" ssf "�•.H1'•f4,wri T'-Z r 'i-__ _ - ��.i.. �.,. - `" � -!yam' i�:. •• • � �. . +i' ''+' -- 13 G- -'F.- Lf'..�.J- ��1HS.: �''•.,.. -�'f . _ _ ;5- i L - - ; E c_s.. i?: ,, ir, iE.�4Fir s. E i+,t_F cr.n•: ,a.i` .5 ..f;' i+ !' `' _ - .' - _ ' -_ -_ ,c 1 _�a '} ' ?:: -3, _ • `- "iY %. - a1' - _ ^ i T l�r•iiSS: - - - - _ _ - - s 1_,. r -_ �i.::. ��. ._'' �' s. � s - -�-� r. A r� �1t ,Lty -tni - �:i%..`•. 'f VA" . :4 ` aeh .�.i.r3J .lt ._ s. •s - 3r- -F "r: rn ��d3�czi :a ".tom gn cct`a ©�i fO!rV1 j.TI (w YLJi£'I1 t r.: Ac - Y .. _� ",i•i Q' • � � ��' _ .} `F:. .... �" is - - _ /� ..y r + 4`' ��..�� .�•• - -`* - - -r.t � •+ •q; ry�►�.- �y }��y�}�V�J�r�5fr. 4�{` -- 3S .•[, _ •, •�.,:"sy _ 1 •rev t , aryl 'si !_a'r ~`F ;_ ii L�t�%i ,�, of av -7.•. ,r,�• f -�•} ?': ��:. �r•E'. " > cog 5GQ1- pr In'31darLt-st purpozo Or } .. •' • _'._i• _ c � V i1 ' 4 Y�•� h �. _ .S 7A . l �.:3 ,3. �2Hii1 _ ='.: i t` iit _ s3., k rt To doviSa car. :,: P 0 S ''.• ` 5 • `, ..'_ ti• :i� Vii' - ,�..J ♦ -F� . ; ," and ry i ore: r k :l 4 t _ ... •'F4 ,. t _ �4 {.. f A �. for, caTrying _ Gi'.i, -c-__ :tom _ t:ra: ��t .: t:"'•`r:'.. r+ "' - .. _ oy ' � - ' P�P.�F:i•+ j .-}• � .:F=S'- i�j:.- !s_-; -f . # `, Win` �.`'. fisi y.- .. � - �yr���`..0 y —3112 .ate ... s._ +3 00' st -ste -of f . ,�-�`�•�[�T r - - - 3' c - r -' 4 ,i1.<� -^•'�� o j- i -f'• a=nt to t ,:� tom, -� �. 4�: - • ;`i'r -• -� w, '' = �. �.- -� .. .. S i _ .. �'Li . i.he y . _r7L. .�• WITU '� =.� its �;_ :.; :.: . d• ;s- : ; ' r• €� : Ia covn. 7 :.y.�.. y�,,;,'' cX r;v�r� -- .� - ' - ..r+ -rte ,• Y. c' ' _' ' 2�'T��.,i�3.'J+ +' y� +.•'_S �L _ _ ' - .�._ Y•i•-t�.. ncil .1 ' 'i '`rk". -. 3. w4..fJ, �'_-•�.�., .a•s i .: _ :.•{Y_ - _ - -r •.y:7:: .. f• 'i.. •r fk� i �Y.Ltg i KF7 ar "ri ArZO Q ` " wti rF: - �l •r �T 4'" `• _ - - - W. £'_• Of 1s1 VLF, .,rr� 'CiiQTa.:Si� iliiV�.. { ?; min " ' d to-me a .�_ , w _•, ���t�yy r�':. " .r ,�_ "" .- `• :Y .S�ySirJ ice: 3s "s, - " :e2c��ati on • o ff' th0 _ _ _ -try ,.�._. r�;�� _�_ _ _ � ��: =•" •-$ !,K� ._ •. Y.� _ _ _ [ • _. _ S � - •mil i ��z;f'�.�'�i �r,..f- 3L:: :•i.`�:•G! - �i� -�i� V� i'��w� + } � •1•� " •t � . � �,•,. �'a -r 187 03?M flr� •l�R- �� �i- ■. • 1.[.a p,. - -• _ f Y: • .,131 -'•r �- .� ' -. -i tF ", � _ •1 .i- _ .:: "'y;J t.%;Z !';�:a'`�;t�`rt r -c ���1 _ r .ti• ��� � '• ._ •'; �}:� F '�4:Fi 'sry.•'S- r1f•S, Q'T •�'" d••�3•li a t3�$ ..° - LSal.7+'�s t�l S . �_. • � k py>„{ia•rti t� � �' 3 _ _ _ `. � � `c- •- �'"��t:.., �l ' •- f - 'r _ _ .1.'•�ia�.: ��i :4_�- x°`r.•.r�.%.z =tc•- i3' �' -Ei•" ��• 5 -. -.. � ?'.� -;: r•7 =�.t y;i ai _ z :.. r rd�. -, .tt, (r�ti �'s -� -; ' •- r'j - no -1 bO •II �pfA L t.. r_;a� - r- - f: -- ••r '.: L r; `-;•„: *fi.`.f, =.-.a •:� -',6 .31� ` .�d�,F•r. - • .S-r.. ts - _ , if Mi 4 ~ itT :1 S : i"!` [ j .�,�.. c f - �r qy t• : ah f� fi , ayf,Ylt: i� A �y 3i }/ {• / Y r ,-f= a r' "T- 'i�f:. "J •i.':- - a`•t f" .+r FA, ! -�, .,F'�,r't, �!M♦ t�;3n� =': Ca_ .�:.��- , ::�.�t'�`oT� ;Cal ;., i, ��<`•` '"ty.'`•,�- :�.-'��•t�L'�- "'_:.: eta =' ' rL,��• �� �v �, ;E�`�•.i� �' -?' -' fi -' ,ir�•�'r2 s�h�g:ri� x,•�Y .t t'_ $2:>t3i''�I F.Fa• � _- •� a�} a�+�C'� }'.�.'t� �:�v''f .4i ; %� YS�yi •ten. = :�-��'.1.i1�V Q �•., ;, i- .r`_ - =t;•" ,'L•:_ ,_.: ,ar_<ci •tom '�/ '.T s• s!s:. yr, ri• : - -•i `c-t•1V: jt s .y�'a'iy.'.,t• 'iv :Cf� '� i•- .e.. - .•�z'i x::= -.C,i :- zu:t.�. .L; �'- i '_'•s , � ^ %� 's }- - - ' 4 'r v; a?r- 1.:i "`- ' i:,-= iliSE =rcrc'M =[.w- �r1`[� • •r - - • - .. ��` pis ". "•s F(t :: _.�; '2'x` _�'T.;.;.1 {., ;t ',. LY•S,�Gy H i''r;,t'E�r. ;jr x:; x t�'- -tom= �"yts.•. ea: � "" �w�9�i 'rte'- '.a�na.v.,r.�....�__ --• _ - _.7: _ e +. ��s� _:. i. Cti." aiY, �vst� '�''�"..��'�i'•f'si.- u�n.•�::d wt�;�i.3..� .r - •. -Lr, �.� r- F _'s E..'•... � _ �.: „•.r,C: ::y;s•Y `. _.as`y. r4,'t �.w i, i':i• -r!: 1.'i�` -;3 t' ,. _ '.r �. � <' _ �• sit., �,•; = , rir- F =: c: , �F -• - - : -':� i _. �, rYti? •µ rl _ .. ,,e• '• yr: `.`� C �., - . -5: _ - .i.,: x' ,•f :.'c iii-' _ ''�t:'.F•s_:��` - _ ' -- • _ .. .. '.. , . - }. .�r•t -i :..its _ ._'. :^ _ _ _ _ Aiin v tors :Sted=n PIaC�, L4L h�or gsls©jr,, Mor�iravi j Caliio.'r����_ = /p [�1�5 Colorado C�i yd. y F Californirl ., Rath .• E ;;': y _- _ != w 39 p'p3pe� Ave., _ ti -lr 32 S . primroso hive . 7 Card. E. McCamOrtt - Monrovia, CtilifQrnia , �j 2, West L mon Aye., Clifford A. i3C g`ry :' r= ry1t <g California �= . •�, %. - •F:.r i, _>��..n �r9`F';.: .t ..S�S,'.:4i•t�}�1���1 �. 's -"• rtT'` s,.`' y���ti},'".'`.`.'` 1 :w•_1h;f;.`�s�.C'.7' "SirQEiSOL3 .�tVf.' 4 3 ?S� . E , c�LIIItT t rMLISTL}i ltr� tjt»' T r s t r5 H MOElxC34i , - i,lif orniz Lime Ave., 51vin A. PQkru . ;;�y�K `;; << Monrciia., Calif o-nia _ ` l i � r,:;: -_': �J•f ; -.Z36 Ncr it 5th Aya Grantfz•'', .�:', :. alifoxn�+ "j G pe tersen is :.2iCo�nf _West LemOn Ave Alga -A � Ceiiiarn ig rocia, � i, i ~.'• i�;_fFt^ i,:�s _` �.' t ,.` a 5�..� f j,_.S„ "' ' ' • - _ 't...� 328. Heather Heights Ct., ,F wl 14 rtrovia, Cnii€'orni X26 N.' A1tA Vista, simons �Honrovia, California n • r•s. .., t - 429 East yP A via, l iHe rtha 5miti:x Mon f rnit :. ? - ` ,;-!22 x - ,6 Grra rxi Ave ex nr via Californi ' _ + t' .,•F, Via: "•: YY4 .` Mc;yf love �' Ave , _ . -, _ _ g • *i G `J•olin "A_ H.'st ge n;; _. ,e'357= 1 �y ' =.° California- =3' [ �au1� Ts. > ._r -i=::= .845 Royal oaks Lri a r. = =- ax i Thomas Mciza^oaia, Cal if SIX The nu= bcr °iog- _d_trectors o{ this ccrpox�tion y' _ �r 3,- tea cbrragQd by s E -�'x- d �-.adogted' by: the�'membera of tals aor- pOration. 9 SrlCi thOir q�Zifications, .. �PEVE?ililt the `riytnabar �f..mbex':L.F �. :Ft: tbts3t'ship f.'anYs'_gnd tho �rorarty, the different :c�Qas3s _aL' -� t.' ' - - -- _ ..:F.! -_ T`7•�,�}'S^ff'.'ii �y- �!. %�; ��ti�: F�d:jY':�` ..�- ^s e ' • • � ,�1-, S'k^ K _ _ms,;:,µ -- = - - .'�ti M`*­ ter,' �•s ;° -;fir. • ji. _ J _ ` =t =- S •.E:r:.i WA !1 z'Y•1. rLe ,ir•''• .:c �_`EF' 3.4 _ f rr, f.5 _ '1 ej dj:i4 mr.011 IWOFIOW ki W 1pls� 'u, ML 4 J:c L! -L�­ T "e-tIg Z ".:i M 7`1 et •• .,- j a V l L C. fuy A I "W4 ::A Z c r Vt I I C4 4 UISO on. C)mn a U i.4:s .-z Fk 45 f 4,. : ',, FOR�I-A -3 TATEOF, CALI. 1�` C. 1: "AiqGELES j 14 ..:COuj4yy.OF,- lie lane be f 010. meA., - f. n -95 2 14tb,:d a. 0 i.ApT -y. -4 th6 Xqu n' ritj Los! Iq y,gublio-Pi d and duly -ccdmis3:LO11O djn�'thdrc it of Gix1if Ornie. f M�i zabeth-S. P 'rsor scorn, ;n cd r r A%3�lu ghjjn;-tBann y.. Ila ry F. ItC.C&M'3 171 t irame. COY Drady Honold;: MOr RoranS wilma L. Almera ran ord A.' M 4 FF. t 7; -Lif f --Speer, -and T 3 o !'A nd s ,,.,Be rtW. SW �Jm J_ vhose"names m 0" J &1=goon ohn A.: -aaknowledged r W whcv are sub(3urlbed to., 2- i.- 9,.:;.. Wa y 0 X6 C� �s df 1 that E; hand,and in W Wbe J tne as I. L- F_ -st-. ve tifica te f il zbo apd' ye er th 5 q19 r 4. the' 3ep-1. f ic ia I'-. Lp ti: On. i:'7 .writtcai A Nif '47 !StSte W_fckit It 4 ? n an c oun ty At3d,, 1953 p�x ptre s r: Aug ol of W, -j- W;o+ - 40 a`'.".',' I , AZOP;� s %0­4p i ;L r i {:r • {' yt. "'i .'uv _`2: Lf Gs.Y �•�- -' ( h"F:.: c. •4'�s z .r. Y. - K.�S.:`5... �~ �`�Flr'FF t._� 'fr'r' •z "' _ , ts `tLjJ n i.i � y ,•�j'i yi f, "s _•. - • :'i'� zy �a � it, � � t � � r . r 4! t,: _ �.1'. • 1:%'i4:.i._.+T�'4 cat, �S } �' .. .� �±-p �J_' ,.},; :r'.. t.:' l =I:: t_k �''.4r 'r -: -' - •• r_a :1•: ' c i.t, " Vt ,- }.,'1f.z mi 3. r- _`' 3''_ •f:• _ .•kr: ,2. _.F.r3: � ^:.i: - <Z:.. . :1:• E:I Oil' il2` t Lh .� III "- riyg�., b�'03$' -daD ##Airf Farris, �, ;�,,.� tar t x _4 - r* a tdir t� rs Sll y duly .4o=ipe land?, �: rt � grrsy:r t '`• - -,; �5 - ::. .. �. .. ..,- �- '', - � . , ; Hit a Ei r:``"' -. t1 r : •;; :,-- ttc *.ate to MO 'to ba,%tac - zf .tf. # ..,�- :. :�rhaj�c(c�1�3.er��ed try �' r a t a tti�:hin instrtmant, gild, rk , thoy e 150utea tile- .^-a ; = .: <' ": si- : {. `•:.. -_'i " S� << .1 _s : ".. 't• ti3'i' 't3ii`SC�.31.' h 3. ,n:iittleas 'haraof�i. iVa'3iei�euntc eet` "my;#r �,N „_F.x• this "certifiAtQ ;first above! rri.tterr.: sca.l 'tile ea.y .&r :yaar '- or salc _ i r• ~ - , 4. _F -- :�S.n • =!j B,i Y.,L'tii '_,,•`'`, S.Cq odesion •Expires ,Aug.: ,195 :. ST AT ,T }� A �•. � �t+I• ft i �; � _ 'r•s w-'s ='•?. •r -�. =, z ,.':.`- ' :f, T.1. _ � �'- .•'��••.0 -• �--�., Oil' CF'L Ls Coif 43F ,:. ;. 'iy _;• € ` ` j 4 Helon pnis_18th dog_ oZ':pril,¢.i95 s�:�r, _ :�• �;:^:,4 es S"to oP Caii£artaia, Notary Publ4c ire' arm Par the - Ca�tg^ off; Loa 'Ar�Br?1 , ;.f:c •,. F ' " : . • rsc ' y a oared eT�in ciul g�issioned at d!,,$S crn,: na2l pP residing tbercdn 5 a �rhoae._ i subscribed ta" o 't me-'to the.:perrsan.- I3eII2c�;:c s s� A. ye rul , S. t •k' :,TM .. Y" i , y:.kr trmB 't�tI IAA BxaG�'fx�ied thp" s13rs vitliLn it irumerat, aryl vha ar.knovledged•:` , y, �._.; i= ;&rd- official' �..' `sBCer$ai'�' I haQ `hs�a�rttcl set my band t'nis'`G23rt f3C&.tt3 �Jrst abr�Qc3J.Vr:Lttan. seal the day ar.d year iIr 1 _ : •: '� : - - - � -r • -r •v i•,, zx ry: l z <. "3_•r "•,-� ^ a'�� -f.�x1 r - r•-'- x Y. u a n tin County ;and_ State:'- My�`Ca�ission'Fxpires. Aug.2,1953- -r- .A'r.tf;-- �-jr.•y - rr,: 'rf �� - .„ _ - ^:.'.E:'•;- `•��z� ..��4„� _,t`; T_.. _ %�e :. _ - =r.S�E.': gTA Y_-, G�_ CALI.FOR. r •� -ri'- ft ! I., mil~ ;r �i;'ri �.i>.. °r Cat list da .to April r..22,,tieore:ra,, -z: :vnis' g. f -r:• : ;tip` are `- a:..::_ {- ' Ca12i rnia, y Notary Public in Aral Sor tie,!County: :At'. La3r,Angeles,r L "of r saaxn garaona3.l g .aFared `mane x x- eaidin the ears :d�:Ig ca=issior�csd $ r t �r € r�. - wee d isubsaribed tv 'thO within yunrv, 'knower tc- me to be :the .pArsan vhrxs�e :A: tns t; L. V�rF ;., ; : h rz•: __:.: `� N - _-. Yi= ys }r r ,dr -rj hart3 ~:and official Ia i*Fi';rj,:fss Iiherdaf -I - - y•.sT. ar . .-" #- .:.n;.'. `I . F t Yhlyrifi s - _ a.. e rtiY•fF'!i.'c+ a r y• y / /fft' -t Q __ .. �r: i •t n�n.� .. :: • , . El rI do dog a nd _ y;. li _ - F - • - __ - _.i ;J, -•?[ _ €'r'r.',•�"_� � ,j ., -,_ �- z . . .,, _. ' ::r _y_ rk '�'' �aYf1 ; FS4G• ' t.*Ii�ia , -i�f L rA pTsT t a $V� -i ' } -_ i � 4Tzi an ,- XiF5 - 32 aet :! . :.: _ )y =•_ _ r•-a { Jr _ :' �' ., S s r :,t•_ 3ritr=- •r`.'fi4:-,1' ;i �... -�•: •; ,.'•1 4 . -ct.�e i.+,i.., ,r.aL .�"°Yr"` -' .y�y2 f,.� `- ,-,• � -c�•� _ �,�2• - r s -s-: — -- - .r._ 5 �a' tS'- '3'i�'7 «Z'Y'�-,**`;.}�St >"k .-•f >""s` �,�y ; •.'A • ->, t'�x r - 'S. [. :l•' - r •Y y' yti _ _ ., ,ti• ..i.'. �'' -` l; :• -s r4 _ "1- �- r {e ; °,- 7511 ED • _ ' � :�t �� `� Fj Eat S`F'a �� �:'� d E� ^4e '�= r ; , Cr.3l IGATE OF A i£T OF•_:��[TICL�S �,�f� � TIOil 4F �. E; : OF Is'ICORr ORATI � � gF.�VIC F i'{C3c.Rt3VI FPLMILY E O A Et' �;,; 'M i :N. �haila:i:: Thamp�arz,'�tf:, . - The undcraigned; . �io -hp: C 4 °';�faidaiy - - : %' - . ?r4'.j" �` •' -5. fit• - tisc erg; ';aapmctiv�ly,.`and 'ILA Caen do hereby certify th$t rtify �M ,esla:t resident all timss'her6in rationed;', the_,d1iiy_ a d,'and.�ating P - � -•,•�� .Oalliarnia corgi- �k and . e tart' BSR�iIC 0#:Nftt3YIA, iT aecr of Fp:H1i,�i : 'poration, and further that. =_ =• " -.•max _ S _ ., a -S { � 43- - : cf h .boar_ d, of directors alas x At a regular rac_ati � t � �• `•,� �_ �: r �y of said .: orporation duly haidr Ott_ ita:, principal offices for the =`California at_3= t33 a =cic_k tran.acti bra of tu;n3}e at Menrovia, ., w• there K:lE3 P r .mQ3 .fit. on rho 5th day of June;,' °�1g�I, � at _�rhich: tir:g' - _ g uorum of the . aeemb�ra .af said at ..11 times present ,and acting.f 4 - y o€:a! blare duly adopted: €.� #`` board, that -f01lowing' re..oluti :- :' -" sue _ d Eby' the board of- it di- Lectors of t'rt''¢ •.' IpERER3, it IQ de!eri� this corporation to be to its boat intereata and to the best r� �- > - < -- r. intere3sts of its members that i.ta_ articles Df• incorpasf ors k�•._;' >' ,-Arti ea fallaurcz be amended . by adding thereto cle EIi3H�Tri to read `�F�€iiiTHa i�Q party thC'r=st earnfnga of the cor- •��F��^ pvza v�i-n ai�a11 3izuz^a` to the ;berrgit •o£ any private; - • :'bar thar$oF, or ta'ani►- ot2aer individual.: In -_the e: >rnt •- t'-,4 o S1.` �• n the aaaeta`af th6 corporation �ai1]. b� _ =: or disaolutio4• :..: e ation •.furd, .£rudaiQn •ar corpor trangiTrred' to t for charitable par - xcluairel� organizsd and- operate _ :; • -� ... t c x, 3 ' :poses, avid: in the everit, of -distribution.' 'the distribut -me •4 aha11 b :' acre .sxes�pt' fret'- F:�derainccm*s -: tax -liabii its.; X. ICE i0L',�£} FUiI'{ the "Chas b;�era.,of'diractare of thio _ gpro�ea aatid's ndxanf of its oration hereby adoptm ` vd._as arts ` clet; Ot- icscot'po {.�.; �•,: •.E.-.:'.-:`_: .`: -' .;.- _:_: •; - �_,.- • -�;; °; , :.• .. • - _. ::- .�.::,':- _ . ".' _. _ _ � is r sident°`'and the secretary A CyvS7 b l� -that t tha °prfl of Chia corporation be snd`-theT .h eb 7 acre auti_grized and dirccttd to p- cturear adept ion:: nd'.apprOvasl- yr €bd foresoing 3 amarlel -ment by the vote of t�rv- thirrla of a gecgru>a of` the mRmbarn ' °� a: of<thie ; -co _^r Lion, anti.tber�after'tea:ei.gn and-verify by Chair oaths and tt�.Silc a c•ertiS2cata in the`fvrm ancf:�nsr ::.:�% e�f == the�-�California_ Corporativina Cvds3, ` raquirad by'3ectior 367:2 and in gosteral to'_do any snd,411. r hugs = rsecemsar_y` te5 effect said - Sectiean` °.57 •r _ `'' r, mand=4.1t 'in' accordance''witli-,... _ t.. 'said u .:.���,, :.- -'• - s. - - r'�:. -•� „- - _ - ='-`' - -' ;;..- .... -: ";:fir ;�,.. -, ;, ;;;•, °•. -�- i -. - •, - ._ ' - ''I�€o: =Atria apeclEfl =vise atiu�;cf.�.t�aa is" of ma Id, cor- .: s'':� �•_ .• :,- �:- ..� .a�ttiE: ,wtrapaaction� jt� ,��i caul held at'=asId prlEacipr a `tor the: z} >r • S. • - "f ,i',• i•. • E.. - �-S �' .aY i s �1'.:J•�✓.�t' F Y -i -io ':. 4 {'S C ��•+,•°M1CI ±' �jls; �'' • Y'A -F_;�Ztzl x A ir Tr.-t t4c-- iz 1w 'r Z!w Of: Au SU it, 1961 the - jr - of bu-3 irle i S.P Rt 7 the 7th d4 Y' I n rsaaluti6n w P_ a duly. adc P.ta.( rollow r s than b ard"of;q' directors of this a th day IOnf c Orju P 9 ' r P duly- held e t n bcaat et d at a r tgular rLial of Ic: Of- this corp qsolutii c 1961, at tne- p ro V e d -b at'M onroviE' raliforrIA, adopted t re or.' Ca toxd %tzandment: of artice5 Of d d ins .0 ro n o f.h orii,c -artl�Lea by o jC;jj—jgj'_to yead'-a" Article of the coz? rigs, part nP ��thj n6t. 04S jjTjj z No !Ela 0 C, a riy: priva t0' shall inure-.tO .:the benefit n pora tug] Isha: n dividual thOreOJ -poration r the�- co, -.n Lf di*50iuti`O0 )r cor2ora eve und,�Ffourdation c e transferred a'f till ill b clu ively far .-charitable a org,-nized and operated'03C 7ibutiov,-the dis tion 'the-event Ot diat) purposey.%, and in . . f roris Federal' incOmc tax 6 ne,,- a xemp t tributee bhzll:bL liability. -r,,,901ns a=erld- B-EZC)LVFD -that the 110,d 'tion- of this corporation be -Of t of the articlea of incom,;,r approved by the indmbers hereby - iB' adopted .`and and -the Sam& id'articles nd tat'i6a 'e am: nded adding this corjcrff tion aujH h hereinbseteprth e Arti Cie El . therO v -it d and fjppro adopted Three: Ti:e. f �thaitotal-.NOU-0 T3 members f id mambo rs r ,ectil.g -by- at said Four: :-The t Otaln umbe ra o f." . said corpo ration' ndnn ent _.'to;'the, adoption Of such. a on- or entitled to VOt J o r° 22 members:con . 1titute a quazum- is. 213, of which ten * P X! - cc ,. xs e Utsd- this dersi6ned have V III WITNESS t ay. of U1 amendment--It is certificate Or '44 si o ffwAl 71 Zl;u� 7!—rV ,or wi,j jer ke • M f � o ia y ­;th - q 14 Z Az_ ` 1K LM M X-my- 4!j, D. Al ILL11ropillA .1 ' ul If pp That' JO q pr io n.L,th are in rnentkonedp" each al- rc ad tile purportirIG and -I thtk 0 it resident and': Be gignatur are re LT- or- California j. Ir Sj 7t -.741- M M901.9 1�1 VUF IF; TIN Walkwu p2ig fill, A N4 J.p u , IV tj� Jvw �g i1gly Sol 14 "Rwy jups MIAMI= ARTA VIA W WMIMM, . 0 gl-v Q 2w Aw a, WKIT 'yMmul M1wJdW6%MQQpWM M, 4.1, r 1113 -XI WINK, Pills& 0 oil "y-t `d- I Dim yps NOW 0j", Wolf KUM W. I Ize, 1 1; & '(d jai AUCA AIM mp$r old. ti- 'Ion, le lot" CE OF) bill Fi;l & A Ups"K WOW -Q, �Pti:�hy ��Cf? AM SEP . I" A do i aj I, , 0, S T, Q � -is: ", "M Of 1; Oct 1i Q ivicm Jin and ARM )IMbion slits Pum" m j,j 4, 40 calJor-KYWEV. Q, QJ !QdiWctc�rs p 'the cli duly'. heldl �k, WAS: - 7z30 �+Vr V;, rf I zw,ry 'r�r, ?VW v1­Fv-:'­'V'! 4 . .. ­ ?; W- t liq" !q -v t 4: 71 1�- :J,-� t I p. AL % .. i, r� I - 1 .1 �-�: - ni, - I - r., 11 Y- W., -A n 1. "Y-! 4.: -4! qoruM, qu o g i.: a t�-rj'�o 4. b f: rj., C30 Spac: ia V. Ma t ioll e h :,rinciiPal:'J, a mid, VD* j,?!jjL 'duly hal a 113 6 0 01 df�jli ly, 29th 7 j3 bu F, in� 3 0 j', ut d j. adoptD wa 9, dd W C. A 0110 rasoj_utlon, tho_ f d*,, 'f thi13 r or 1�r_o p tha bc 0 on'- the' 2 9 th h,3 is cor7 i jctirg,,.dUly of --th tion --I- UL 9 14 ',"t: - thn principal o f- f 1C 'liforn mi of- July, Cn oviti # amand reatc'd at 11onr 3f.; gaid 'board-1 oration �Vecj by reablution, V -4nd MUPIrt L t i c 10 E3 f t b _)%7_t'Cl00 Y JF��' 3zid ing 13 in, nrv( g*: d 8 t. vE - foli6win ... - '. - - !, L ­3 . a �ropl*rty, V .- . 1 and mettg_ mn -raligiou T a as a . to h "J,3dj�:Zkte, rtra - irrovoavibI7 i6nti fid,-rind- hoopitmble Sa t .01 Of Chr-ritabl f _5cctjon:214 in CMr-pliance'. '7 .:Code. bf Califoknift; POE3013 - lltad TaXation R8v enuc -the ].e and timt: fo)-lawa I is SANTA- of thc?:,.co rpork t; ion, nrffle Thm t th L rat IT I r the 'OLVED . . _ �. 1. ­: . , ;.:. -1 IT RE thLWi Poration bE 1J_7.P,9F0 rtj of: Incat I of thim' ArticLes, is, r1clopt-ed and hdw. snt a W.1-2 tion and -that be and the' orpox� ; '011 a . C of' v C a - b Y thcroto -ArtAc10' appro r�.addjng bo' aM?nd6c1-,b]_?' ,,,,.,horejn-Set:f6rth.. id ArtiCICS ead r na 1%rtiala — - I 'V V UGIT111 _Q Proved P tea and go n The ThrOO t4� Jir- membnrt3 of dorro 5 tjo ta m Four The. f i1c h einal Ndop I the 'J. te. oll. consentIA jj�.!ijasmbefm r which t0rt.-` IP is P quo roun - It 2, 0%q I ?-,.I Z,f 41 -�) �;! 1'. -1 `j 'TIN v Ic L g?'t e; 1V 3 1 114 f 14 iN i i t! I r HAd 0 2': m'n­ M�� T�. 10% Wrl.. I' VV tj"Taawl 1]zWF I a -it.; �ankov r Ift t Ai! .., - , . I_- f %�: , Y.ji� ��, - 'j. . .. �j, 'll, ,, q'. z vige 0 f - , .- I - --- ­ . . IOU 'fit - .1 -1 �4 so n r o i 1� ,-I N-5., P -A 1 TrITR OF' FID 3 Ct�T Ril IN jj I" co UN MIGULS k L4DJ' g" no or a Hain Aff cff! tP 1!� Y;11 6h at h?�cn 1: it L �h eg llihat i no b ri ut A 0 n It in �Ejj e I It fare-going cartitic'itu,!bf" -0 V, Family S ervic; 13 of Holir a"!! c;Xpora b ion I I [' J!'t;;[ .� hnd klarg ;ur r) hTC 9 JT rt t'; a -a Inentionad, . I . ­i-;­,p4" J'J( tj v TJ4 , t*,; L 11 _ .� , - - T, Ell hats %read t ime zi Ell rotary z) f Ilo r -Y linl[j 'Itl �gnelture fs-, purp-br Eing fto -be--: of cnim -ncrwllo dg a; ian the a1gnaj::urgj.of i5m Id' Vr�xjdont%IMnd`, :06rY gthe rp to;;are,. x j�., : j genuinat-oigna , tfxr6 0 of ..'etid - pr�gt X!t 3;1 '1 9 Mrtn - U.0- F - j t eU P 0', %4;N Cr P) Sub�crih T 4", . .151f d tty of ju 13 -,+ df: 0 I F. „ t U. S. TREASURY DEPARTMENT INTERNAL nEVEII l3E SEFIVICE r- DT ;Ttlt(: "r fltliECTEJfj S'. O. nox 231 DATE L OS xIIC F-LES 63, C-nLiFOnrltR Soptombar 8, 1961 Iti nf5tr it t))1•tp I l "7 Co{1r 414 t Wit 61- 2-4 5 -i3O Irizn}i-Y 5lgrtrioa of Monroyia 139A East Lame Avenu" a lionro�ril�t j CaLif( >rnJa r, � s ntlr;zrle n t 1`OUr :111111FC ='lti(if] f[3 uxt- IliplioEl frolli FL-CFL:r;tl InC:C1jl1E' t:1K Iikldur tl7(•,provinitins of f;%C- Ei(7r1 (7f tlIp I)1LCI -lf:[I ItC:vt'JIU C:t)(1c [)f 19.54, ;Js :Ill t)C(;:IrilzjtEi4)j) ClctiCtll7{_Cl: ftk Est'C- I[L)Ei'Sfl1(r) 3" )'(If tile_ t. :Cie €(:, I7 :1s been 4.ormi {1e recl. It in Ellt; dcLCrillitl:ltit111 (Ef this; ()ff1Ce. !):l:iC:if lIpC)I) ilxe CvidcliCC {+IC:;CI)[C(I, 111aE yc)(l tra excililtt f)'mi 1'cdcr ;ll int'I)[)I(: I'm ns an 4 rgatti 1ti1))1 (1(_`i (: I•[I7C:Ct i)l�•:(:l`Sf[>t} .`)(!I (c(3) Clf tl C. t)t tE(' r"I - ;I.; I In .ti1)()tv[) E11:IE yt3Ci 11'L i)Y1;:11SE-J.Ltl- :111{1 E }f -'r i -ed t �( ILi::i'tc:ly ft)” cha- ritabie purponae. i i�t•1:([! "[II!)I,1 y� yC 7tE ;ItC' llE )L I't-(111irt:d tit ME. 111[;Cil[tc Lax t "c•EE)E•l}s: I1111C•:{t: yml Clllill;t E11C t*El;II ";i[:t(:1 (lf your Clr1;:i ES', _;:lt i( Ill, div I7Elrl)():;cn f {7r whi Ii'You u•Clrc organized. t]r your Im --lbod of npct'Ilfoo, Any ::Lch t- l):l)31y 1it)l1l{1 it( !E'll {)CIL'41 ffllll1C111:t[CIy 1(?(11C :11 #L7vc 11i:•tril;t lill"E:C1or ilf It)1(- It1 ;l1 14•vUlItIE., ill 0ILl('r OMC 111Ci17 Vffl:E•1 111111n your C?iCE! pt tal(C:; may 1)c C1E:It'1 IiliflE'41_ • • You :tl'E: required. Iiowt:vL,r, it) file: ;it, It)f(ilill:ttioll rutimi. felt" TAM. :}E }€t}];Tl1yJ tYltli [I)c�I7ir:tr.i {.[ 13ir�ctcsr Of ftltui=;i:IF ICc =VS;iiln , IU) int11; :lel tlti :l c:xs iitl)ti()[} rrEll:tFl]:. ! {t t ffct t. l l)i:s f{)reil} Illay I)C (1Ilt:Eft)e -tt from Flit: Oint rie:t OirE ctor atut FE: !E`quIred To be fllt d an 1)r 1)C_f[)re t11c fificulltlt day of tf1(: fif Ill Ill(ulEFt roll 7Wing the CI4].c of your ncemit)[ing ltu)'inLl. , 1':EE1Ej1`E: EC) j! {: tlic rcrittiruil itlim-111:tttt)t} Et- ttllti (11' It) (1LIIt:17Wit:E: ct"Ill'ly with Elie Fl }E!- _ vi:i)om., ()f 1- c- clicirt 6033('I) of Ili(_ C.C7(1t_- ;lilcl €{ 1.1i1:IE113t):: :Y171)IIE':lI)Ir 11kt•1[ E[] 111.1y }L'1 =lElt lf! Ll1c 1C: 1'illitl:tEl {)lt C!f y¢)IIE' L-XvIIIIII nintin. tIII Elie 1;tili)titlti Eluit. YmI lunit- Ilt31 VE:l111livIled that y :)it :ir{: ()hnitt- vit)f. IIIE' voiltliii1m.: )['Cult )-('El for the collEi(lknitioll or 311 excill1]( EiE: }(tt�• r r f :C11[[rE1)FtlilJtE!i jEi:1CI(: 1{) x(7tE :It -(- 114'tl(tt'iilElt• fly IhV (101 C)1.1. 1E) Colllllutlltt,- their t[Ixable net 1rI(,:(I[11C It) {lk4'�ltE:lIi[)[:i" :t)It1 }t: 11e:.� t�xt {= tit -1 j-tsvitl(=i� TIT E:(•C viii i �j� lei('- ��1E�'ri },1 Iirvciltle 4:4x1(: (if l tIS4. !'1C[l {SE t:i:[, !r1_:1(:1t:: ilt:vtY•4':3, C7i' S f'= t!)::ft'I "C:, Its t)i' f[lt YCIIIi' Fiea' :E rE: ttt -duc -E €lilt: In c[]Ell- 11111111#t the v ;lIUU of fits m-i C'::E:ti {• Cif :t dt•t'(-Elt•[it rE)t• t') ;L:IEt' I ;E)C Itl[l "1l {1:;('t: fl} 11Et' )]€;ii)2kcC and if) tl)u exicil1. l)rovi {lt•El Ely i:tt til llltr 2115 5 mid 1106 (if 11){• I)1LL-En:il RE.- 'ouc (-Cycle tic 1954, '1 t I:CF FlCvt:[ISf_I 143 u L I V A 19$2 FORM 25 ,)� 3 -Z Of -10L_10 Via P 10421fornia RE: ExEmPtiOn Frcm.FrancIllse Tax 7- It i5 -"Ie opinion of this offi th Ce, based upon the C, a� YOU are exempt fry .0 Dr jec State -f-Ianchise tax under - esegted the provisions of _t-iOn 23701dof -L210 Revenue and- Taxation G shown that -you - -,k,- are orgarlized and 011erated exclusively as ode' as it s h 10" Accor_-Ujjgly, YOU _vVill not be required to S '�IP-Iess YOU chaPF file franchise tax return -C.! the character Of Your organization, the purposes for YOU were Org��nfzed;; or Your nka-thod of operation. 'Any suc Should be rePorted L'Imedlatbly to t h change his office in oz-der that the5x effects uP0_1 Your- eyenPt status Ir-ay be deterirdnod Contributions made to You are deductible by tho donors in arri-,ring' -a' the-tt taxable net inccmc in the manner and to the extent Provi do d- by' SOctions 17315, 173J6, 17317, and 24121k of the Revenue and .Taxation Cod- If the organizati011 is not yet to do Caj 'ilcOrPOrated or has _:if vrnj�_ not Yet qual-fi:e Proval van expi unless incorp this ap _1 re within . thirty Sys orati-on or qualificatiop, is Completed r,-Ithin such period. Very truly your s FRANCHISE TAX BOARD John J. Campbell Executive Officer BY 0 4- MAH.- aeb cc - Secretary of State cc - Paul Rasselj D- �J, Huot A5sociate Tax'Co'ur -z'j­;: ;z-v 144 STATE OF CALIFORNIA FRANCHISE TAX BOARD SACRAMENTO, CALIFORNIA 95867 November 20, 1985 In reply refer to 342 :RTF :EO= BAF =rjs SANTA ANITA. FAMILY SERVICE 143 E Foothill Blvd. Monrovia, CA 91016 Purpose a Social Welfare Code Section : 23701 -F Form of Organization s corporation Accounting Period Ending= dune 30 Organization Number : 0263201 This letter confirms your previous exemption from state franchise and income tax under the provisions of the Revenue and Taxation Code section indicated above. in confirming your exempt status, tyre have made no examination of your current activities. If the organization has changed its operation, character, or purpose since exemption was originally granted, that change must be reported immediately to this ffice. You are still required to file Farm 199 (Exempt Organization Annual Information Return) or Form-199B (Exempt Organization Annual Information Statement) on or before the 15th day of the 5th month C4 1 {2 months) after the close of your accounting period. See annual instructions with forms for requirements. You are not required to file state franchise or income tax returns unless you have income subject to the unrelated business income tax under Section 23731 of the Code. In this event, you are required to file Form 103 (Exempt Organization. Business income Tax Return) by the 15th day of the 5th month C4 1/2 months) after the close of your annual accounting period. Exempt Organization Unit Telephone ' (9 1 6 ) 355--0392 "TB 4205 -ATS (REV. 10-81,1'5-85) 1 -1-1 4t w State of California `mss . �`. �,Ow� Secretary of State Statement of Information (Domestic Nonprofit, Credit Union and Consumer Cooperative Corporations) Filing Fee $20.00. If amendment, see instructions. IMPnRTANT - RFAn €NSTRI U'TIr)N.9 RFFORE COMPLETING THIS FORM E-K50088 FILED In the office of the Secretary of State of the State of California Apr - 102012 This Space For Fling Use Oniy �� g 1, CORPORATE NAME CO263201 SANTA ANITA FAMILY SERVICE DEBORAH MARTINEZ 605 S. MYRTLE AVENUE MONROVIA CA 91016 Due Date: Complete Princlpal Office Address (Dc not abbreviate the name of the city_ Item 2 cannot be a P.O. Box_) 2 STREET ADDRESS OF PRINC €PAL OFFICE IN CALIFORNIA, IF ANY CrrY STATE ZIP CODE 605 S- MYRTLE AVENUE MONROVIA CA 91016 3. MAILING ADDRESS OF THE CORPORATION, IF REQUIRED CITY STATE ZIP CODE DEBORAH MARTINEZ 605 S. MYRTLE AVENUE MONROVIA CA 91016 Names and Complete Addresses of the Following Officers (The Corporation must list these three officers- A comparable We for the specific officer may be added; however, the preprinted titles on this form must not be altered.) 4. CHIEF EXECUTIVE OFFICER! ADDRESS CITY STATE ZIP CODE FRED LOYA 605 S. MYRTLE AVENUE MONROVIA_ CA 91016 5. SECRETARY ADDRESS CITY STATE 22P CODE TIMOTHY SCANLAN 1245 CARMF-L COURT DUARTE CA 91010 CHF FINANCIAL OFFICER! ADDRESS CITY STATE ZIP CODE -- IE BOB PROCTOR 1986 MIDWICK DRIVE ALTADENA CA 91001 Agent for Service of Precess (If the agent is an individual, the agent must reside in California and Item 8 must be completed with a California street address (a P.O- Box address is not acceptable). If the agent is another corporation, the agent must have on file with the California Secretary of State a certificate pursuant to California Corporations Code section 1505 and Item 8 must be left blank.) 7_ NAME OF AGENT FOR SERVICE OF PROCESS FRED LOYA 8_ STREET ADDRESS OF AGENT FOR SERVICE OF PROCESS IN CALIFORNIA, IF AN IN13MOUAL CriY STATE ZIP CODE 2675 BROKEN FEATHER LN DIAMOND BAR, CA 91765 Davis Stiring Common interest Development Act (California Civil Code section 1350, et seq.) s. ❑ Check here if the corporation is an association formed to manage common interest development under the Davis- Stirling Common interest Development Act and proceed to items 10, 11 and 12- NOTE: Corporations formed to manage a common interest development must also isle a Statement by Common Interest Development Association (Form SI -CID) as required by Calii'romia Chad Code section 1363.6. Please see instructions on the reverse side of this farm. 19. ADDRESS OF BUSINESS OR CORPORATE OFFICE OF THE ASSOCIATION, IF ANY CI-( STATE ZIP CODE 11_ FRONT STREET AND NEAREST CROSS STREET FOR THE PHYSICAL LOCATION OF THE COMMON IN—i EREST DEVELOPMENT 9 -DIGIT ZIP CODE (Campiete if the business or =rporzie office is r7o on it:e rife of the common iri eresl developmerrt.) 12. NAME AND ADDRESS OF ASSOCIATIONS MANAGING AGENT, IF ANY CITY STATE ZIP CODE THE INFORMATION CONTAINED HEREIN IS TRUE AND CORRECT . DEBORAH L MARTINEZ ADMINISTRATIVE MGR_ kj4111(012012 DATE TYPE OR PRINT NAME OF PERSON COMPLETING THE FORAM TITLE SIGNATURE I-0 (REV 10M10) APPROVED BY SECRETARY OF STATE �� g su x 0 77 a n 0 a 0 c ni CA C/3 S C CD c EQ 0 0 a m' 0 CL C 03 w m Z � Z 0 c a) JO w 0 � -gym C) Z °(� m CL6� x Z CF -o 3y mrt0- CID 03 CL E co `ti- �� n 3a� o m -D s CD m SD X m p su CD 0 CD < Cr CL ui � p m S2- CD m CD O m r-CCA O � �m CL�m —- m s m m a g co x n3 'r W j57 !R� w D_ CD V) m m m �—' CD cp Q m x ID 7 a a Q o � 3 Q s co o m o 3 -� CD CD a� O 0 � � o CL s �CD Cr Co CD CL 3 — vs CD u iv CD vi Q r Z CA m k Q z CA v c Q to rw Q z r C7 m z m m p m d Ei7 C) Q 0 z Z 0 m z Q Cn ar MI r C) m z > m r m z _ G) Q m p Q m m cn ON Z Co C w O < D 0 r s C d M ED C Cn z ni Ct) CA 0 cn M 'n C7 D-I O z r� n O tip fti z m a z m z m ;[3 X m D Q m m C'} C m v m 4 X C z U) U) C� Z Cl) 0 D'� Drn �C a DTI s c z CO z m z D _z CA m C tai CD C m p rn K) C) s na C C) z m CO Cl) r' 0 m z UJ m z O C) CA) tD yj o a 0 C h s C G7 D �C CP CD w� �o a tar O a c. r i� s a .s C Q �r z m CA U) 0 m z C0 m Intemal. Revenue Sen,ft Date: August 4, 2003 Santa Anima Family Serrice 605 S. Myrtle, Ste_ Z Monrovia, GA.. 91016 Dear Sir or Madam: Department of the Tmasury P. O. Box 2508 Cincinnati, OH 45201 Berson to Contact: Alvin Gadd 31 -07339 Customer Services Representative Tall Free Telephone Number: R!W am Co S.W PXL es'r 877- 829 -5500 Fax Number: 543 - 283 -8756 Federal Iduerdificatlon Number 95- 1816014 This is in response to -our request of August 4, 2003 regarding your organization's tax exempt status. In September 1961, w. issued a determination letter that recognized your organization as exempt from federal income tax. Our recorcis indicate Met your organization is currently exempt under section 501(CX3) of the internal Revenue Gods.. Based on information ubsequently submitted, we classified your organization as one that is not a private foundation within the r teaming Of section 509(s) of the Curie because it is an organization described ir, sect on 509(a)(2). This classification was based on the assumption that your organization's operations would continue a;. stated in the appUc ation. If y:iur organi:mtiores souroes of support, or its character, method of vperitioris, or purposes have changf:d, please lest us know so we can consider the effect of the change on the exempt snag and foundation status 13f your organization. Your organization is required to f-_ FOM 990. R.atum of Organization Exempt from Income Tax, only if its gross receipts each year are normally crone than $25,000, if a return IS required, it must be filed by the 15th day of the frith month aftr the end of the organiz-ation's annual accountrig period. The law imposes a penalty of $20 a day, up to S r1ISAMum of $10,000, when a rim is filed late, unless there is reasonable cause for the delay. All exempt organizafrc 19 (unless gpecifically excluded; are liable for taxers under the Federal insurance Contributions Act (sot ai security -mixes) on remuneration of $100 or more mid to each employee during a calander year. Your c rganization is net li :ble for the tax imposed under thy. Federal Unernplayrrlert Tax Ac* (FUTA). - Organizations that arc not private founda ons are not subject to the excise takes under Chapter 42 of the Cade. However. tnee;3 organizatlone ate -iot automatically exempt from o; -ier federal excise taxes. Donors may deduct a ntribcltlona is your =rganiization as provided in sectic E 170 of the Code. Bequests, isgacies, demises, tra: sfers, or gifts to yn 'r organization or for its use are c eductibie for federaf estate and gift tax purposes if they meet the applicable; -ovisions of sections 2055, 2106 and 2522 of the Cade. -2- Santa Anita Family Seri ir e 95- 1816014 Your organintion is ro. required to tiie federal income tax returns unless it is sut�ect to the tax on unreWted business income under section 511 of the Cie. If your organization is subject to this tax, it must file are Income tax return on the ., Form 99G-T, Exempt Organi;mlbon Business Income 1 ax Retum. In this letter, we are not determining whet e - any of your organization's present or proposed ac€iv€iies ar-- unra-Iatad trade or business as defined in .ecticn 513 of the Vie. Section 6104 of the Inti, mal Revenue Code requires you to male your organize ttn's annual return available for pubfac lnspection wr *tout charge for three years after the due dets o; the return. The law also requires vrganLzations that rage led remgnition of exemption on July 15. 1987, or later, to make available for pudic inspeo loo. a copy of th.; exampton appiiratian, arty supporting documents and the a emption letter to any individual vn io request`. such documents in person or in writing. Orgsnizatbns the, received recognition of exemption before July 5, 1987, and had a copy of their exemption application on July 15, 1967. are also required to make avaihrble for public inspection a copy of the exemption application, any suppor-ling documents and the ext. rnplon lam to any Indh4duai who requests such documents in person or in writing. For additional inforrnat->n on disoiosurs requirer'r nts. please refer to internal Revenue Bulletin 1 999 - i7. Because this letter `r; d Delp rasa" any questions about your mganizaiion`s exempt stags and foundation status, you should kee 14 avith the organixatlaWs permanent records, If you nave any questivre, please call us at the telephone rtttmber shown in fdte heading of this letter This latter affirms your trrran'mtion's exerr;pt status. Slncerely, John E Rlck:elis, Director, TE/GE customer Account Services SANTA ANITA FAMILY SERVICE, INC. TABLE OF CONTENTS INDEPENDENT AUDITORS` REPORT FINANCIAL STATEMENTS Page No. Statement of Financial Position 2 Statement of Activities 3 Statement of Functional Expenses 4 Statement of Cash Flows 5 Notes to Financial Statements 6 -11 SUPPLEMENTARY INFORMATION Schedule of Expenditures of Federal Awards 12 -13 Report on Internal Control over Financial Reporting and on Compliance and Other Matters 14 Report on Compliance with Requirements Applicable to Each Major Program 15 -16 Schedule of Findings and Questioned Costs 17 GQEHNER CEi2I'EFEEU PUBLIC ACCOUNTANT KRISTIN CREIGHTON. CPA, .Partner ACCOUNTANCY JAMEN WUAVI. CPA, M.S_, Partxzr INDEPENDENT AUDITORS' REPORT To the Governing Board Santa Anita Family Service, Inc. Monrovia, California We have audited the accompanying statement of financial position of Santa Anita Family Service, Inc., as of June 30, 2011, and the related statement of activities, statement of functional expenses and statement of cash flows for the year then ended. These financial statements are the responsibility of the organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards of the United States and Govemment Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the basic financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the organization as of June 30, 2011, and the changes in its net'assets and its cash flows for the year then ended in conformity with U.S. generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued our report dated January 25, 2012 on our consideration of Santa Anita Family Service, Inc-'s internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. Our audit was performed for the purpose of forming an opinion on the basic financial statements of Santa Anita Family Service, Inc_ taken as a whole. The Schedule of Expenditures of Federal Awards and other accompanying Supplemental Schedules, as required by U.S. Office of Management and Budget Circular A 133, Audits of States, Local Governments, and Non - Profit Organizations," are Phan presented for purposes of additional analysis and are not a required part of the basic financial 626.449.632: statements. Such information has been subjected to the procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole_ Pa: 626.449.709: Tall Pre v 877.449.632: January 25, 2012 T+ii Pasadena, California goehnercpas.cou Addres. 231 S_ Lame Avenue Suite 19( L g Pasadena, CA 9110 '. SANTA ANITA FAMILY SERVICE, INC. STATEMENT OF FINANCIAL POSITION JUNE 30, 2011 ASSETS CURRENT ASSETS Cash Investments Contracts receivable Prepaid expenses Total current assets PROPERTY AND EQUIPMENT - NET OTHER ASSETS Loan fees, net of amortization of $2,965 TOTAL ASSETS LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accounts payable Accrued expenses Notes payable, current portion Total current liabilities LONG -TERM LIABILITIES Notes payable, less current portion Total liabilities NET ASSETS Unrestricted TOTAL LIABILITIES AND NET ASSETS The accompanying notes are an integral part of this statement. (�_j2�- `1 t $ 179,680 106,053 300,567 18,823 605,123 587,248 20,761 $ 1,213,132 $ 49,244 47,333 24,464 121,041 736,164 857,205 355,927 $ 1,213,132 SANTA ANITA FAMILY SERVICE, INC. STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2011 SUPPORT AND REVENUE Senior centers $ 1,024,329 Pathways 20,218 Pathways Calworks 15,703 Pathways General Relief 18,007 Parents and Children in Transition 127,960 Family Support 133,877 . Domestic Violence Calworks 229,038 Domestic Violence Cafworks - GROW 27,672 School districts 29,520 Proposition 36 40,809 Family Preservation 495,236 CSBG 206,041 City of Azusa 10,000 City of Baldwin Park 5,000 City of Covina 3,870 City of Monterey Park 5,000 City of Rosemead 40,000 Image Plus 74,044 Impact Plus 15,000 Other income 24,197 Program fees 60,484 Donations 26,882 Gifts -in -kind income 198,339 Interest income 3,037 Rental income 4,493 Miscellaneous income 5,266 Total support and revenue 2,844,022 EXPENSES Program services 2,356,410 Management and general 369,081 Fundralsing 12,400 Total expenses 2,737,891 CHANGE IN NET ASSETS 106,131 NET ASSETS AT BEGINNING OF YEAR 249,796 NET ASSETS AT END OF YEAR $ 355,927 The accompanying notes are an integral part of this statement. -3- G - SANTA ANITA FAMILY SERVICE, INC. STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED JUNE 30, 2011 Program services PERSONNEL EXPENSES Salaries $ 1,402,110 $ Payroll taxes and employee benefits 106,412 Total personnel expenses 1,508,522 OTHER EXPENSES Insurance Professional services Rent and lease expense Utilities and telephone Building repairs and maintenance Auto, including reimbursements Supplies Postage Printing and paper Membership dues Staff training Contracted services Family Preservation - subcontractor f=amily Support - subcontractor Domestic Violence - subcontractor Outreach activity Gifts -in -find expense Interest expense Miscellaneous expense Total other expenses Depreciation TOTAL EXPENSES Management and general Fundraising 239,183 $ 8,248 18,153 626 257,336 8,874 Total $ 1,649,541 125,191 1,774,732 196,937 33,595 1,158 231,690 - 37,388 - 37,388 29,515 5,035 174 34,724 64,441 10,993 379 75,813 37,681 3,277 - 40,958 23,056 253 9 23,318 25,064 4,276 147 29,487 3,555 607 21 4,183 2,890 1,268 913 5,071 - 577 - 577 6,327 1,079 37 7,443 21,456 - - 21,456 90,639 - - 90,639 48,137 - - 48,137 7,690 - - 7,690 96 - - 96 198,339 - - 198,339 65,736 5,716 - 71,452 9,451 6,214 688 16,353 831,010 110,278 3,526 944,814 16,878 1,467 - 18,345 $ 2,356,410 $ 369,081 $ 12,400 $ 2,737,891 The accompanying notes are an integral part of this statement. SANTA ANITA FAMILY SERVICE, INC. STATEMENT OF CASH FLOWS FOR THE YEAR ENDED JUNE 30, 2011 CASH FLOWS FROM OPERATING ACTIVITIES CHANGE IN NETASSETS $ 106,131 Adjustments to reconcile change in net assets to net cash provided by operating activities: Depreciation expense 18,346 Amortized interest expense 1,186 Changes in operating assets and liabilities: Contracts receivable 188,617 Prepaid expenses (5,012) Accounts payable (106,698) Accrued expenses (237) CASH PROVIDED BY OPERATING ACTIVITIES 202,332 CASH USED FOR INVESTING ACTIVITIES Purchase of investments _(2,539_ CASH FLOWS FROM FINANCING ACTIVITIES Principal payments on line of credit (80,000) Principal payments on notes payable (22,533) CASH USED FOR FINANCING ACTIVITIES (102,533) NET INCREASE IN CASH 97,260 CASH AT BEGINNING OF YEAR 82,420 CASH AT END OF YEAR $ 179,680 CASH PAID DURING THE YEAR FOR: INTEREST INCOME TAX $ 70,266 The accompanying notes are an integral part of this statement_ -5- 4-1 SANTA ANNTA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS JUNE 30, 2011 ORGANIZATION Santa Anita Family Service, Inc. (the Organization), a nonprofit corporation, is organized to provide family counseling and senior citizen services in the San Gabriel Valley. Support for the ongoing needs of the Organization is obtained through various fundraising efforts and governmental grants. SIGNIFICANT ACCOUNTING POLICIES The financial statements of the Organization are prepared on the accrual basis of accounting in accordance with U.S. generally accepted accounting principles. A summary of significant accounting policies is described below. CASH Liquid assets having a maturity of three months or less are included as cash_ FAIR VALUE MEASUREMENTS U.S. generally accepted accounting principles requires that items recorded at flair market value be valued as level one, two or three, based on various inputs and methodologies as described below: Level 1`-- quoted prices and active markets for identical holdings Level 2 - significant observable market -based inputs, other than Level i quoted prices, or unobservable inputs that are based on comparable market data Level 3 - significant observable inputs that are not based on comparable market data ALLOWANCE FOR DOUBTFUL ACCOUNTS The Organization has not recorded an allowance for doubtful accounts because, based on management's experience, uncollectible receivables have been immaterial. CONCENTRATION OF RECEIVABLES Two governmental contracts accounted for 49% of the Organization's accounts receivable at June 30, 2011. This represents a concentration of credit risk_ PROPERTY AND EQUIPMENT Property and equipment are reported at cost. Depreciation is recorded on a straight -line basis over estimated useful lives of 3 to 39 years. Maintenance and repairs are charged against revenue in the year expenses are incurred, and renewals and betterments greater than $1,000 are capitalized. LOAN FEES Capitalized loan fees are amortized over the life of the loan using the interest method. -6 -_: , ILg . ^.x SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 SIGNIFICANT ACCOUNTING POLICIES (continued) INCOME AND SUPPORT RECOGNITION The financial statements of the Organization have been prepared on the accrual basis of accounting. All donations received are considered available for unrestricted use unless restricted by the donor. Restricted funds are recorded as revenue upon receipt. Restricted donations received and expended during the year are recorded as unrestricted revenues. Non -cash contributions received (gifts -in -kind) are recorded at fair market value when the contributions are significant in amount and when there is a reasonable basis for valuation. BASIS OF ACCOUNTING In accordance with generally accepted accounting principles, the Organization is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets as described below: Unrestricted, includes funds which are expendable for the support of the Organization's operations. Temporarily restricted, includes funds which donors have restricted for specific purposes, or for use according to specific timetables, or both. Permanently restricted, includes funds that are subject to restrictions set forth in gift instruments requiring that principal be invested in perpetuity and income be expended for unrestricted operating purposes. As of June 30, 2011, there were no temporarily or permanently restricted funds. ESTIMATES The preparation of financial statements in conformity with U.S. generally accepted accounting principles requires that management make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates_ CONCENTRATION OF INCOME During the year ended June 30, 2011, three governmental contracts accounted for 51 % of the Organization's total revenue. FUNCTIONAL ALLOCATION OF EXPENSES The cost of providing the various programs services and supporting activities of the Organization have been included in the statement of functional expenses. Accordingly, certain costs, such as depreciation and payroll, have been allocated among program and supporting activities. -7 - L t ~- SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 SIGNIFICANT ACCOUNTING POLICIES continued INCOME TAXES The Organization is exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code and from state income tax under Section 23701 d of the Revenue and Taxation Code for the state of California; accordingly, no provision is made for current or deferred income taxes. The Organization uses the same accounting methods for tax and financial reporting. Generally accepted accounting principles provide accounting and disclosure guidance about positions that might be uncertain taken by an organization in its tax returns. Management has considered its tax positions and believes that all of the positions taken by the Organization in its federal and state exempt organization tax returns are more likely than not to be sustained upon examination. The Organization's returns for years ended June 30, 2009, 2010, and 2011, are subject to examination by federal and state taxing authorities, generally for three years after they are filed. INVESTMENTS At June 30, 2011, investments stated at fair market value included two certificates of deposit totaling $106,053. Interest income for the year ended June 30, 2011 was $3,037. In accordance with U.S. generally accepted accounting principles, the investments are a level 1 classification_ PROPERTY AND EQUIPMENT At June 30, 2011, property and equipment included: Land Building Leasehold improvements Furniture and equipment Less accumulated depreciation Depreciation expense for the year ended June 30, 2011 was $18,345. $ 314,050 551,542 23,089 98,311 986,992 (399,744) $ 587,248 In addition to its. own fixed assets, the Organization has the use of $173,706 of fixed assets owned by governmental entities, including furniture and fixtures, corriputers, and other equipment. These assets were included in expense in the applicable contract year. SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JANE 30, 2011 MINERAL DEED The Organization has a Quit Claim Mineral Deed, giving them a decimal interest of .065% in the production and proceeds. During the fiscal year ended June 30, 2011, the Organization received proceeds totaling $9,706, which are included in Other income. LINE Or CREDIT The Organization has a line of credit, in an amount not to exceed $50,000, with Citizens Business Bank. The credit line bears interest at the bank's prime rate plus 3% and matures November 2012. The assets of the Organization are pledged as collateral for the line of credit. There was no outstanding balance as of June 30, 2011. PENSION PLAN The Organization has established a tax - deferred annuity plan for qualified participants. Contributions to the plan are non - forfeitable. The plan is anon- matching, deferred compensation arrangement whereby only the employees contribute a portion of their salary to the plan. NOTES PAYABLE Current Citizens Business Bank, secured by Deed of Trust on property located at 603, 605 and 607 South Myrtle Avenue, Monrovia, California; monthly principal and interest payments of $3,470; bearing interest at a rate of 2.75% above the bank's prime rate of interest per annum; maturing September 2017 $ 16,732 Fidelity Mortgage Lenders, secured by Deed of Trust on property located at 716 N_ Citrus Avenue, Covina, California and 603, 605 and 607 South Myrtle Avenue, Monrovia, California; monthly principal and interest payments of $4,061; bearing interest at a fixed rate of 10.75% per annum; maturing February 2.029 7,732 .$ 24,464 -g_ Long -term Total $ 359,016 $ 375,748 377,148 384,880 $ 736,164 $ 760,628 SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 NOTES PAYABLE (continued) At June 30, 2011, future maturities are as follows: 2012 $ 24,464 2013 26,502 2014 28,721 2015 31,135 2016 33,766 Thereafter 616,041 $ 760,628 Interest expense for the year ended June 30, 2011 was $71,452. LEASE COMMITMENTS The Organization signed a lease agreement subsequent to year end for office space in San Gabriel, California at a rate of $1,900 per month beginning January 2012 and extending through December 2017. The Organization also leases a photocopier and postage machine under noncancellable operating leases at a rate of $974 and $87 per month, respectively. Lease terms extend to October 2011 and June 2013, respectively. The Organization also leases office space in Pomona, California on a month-to-month basis. At June 30, 2011, future minimum payments are as follows: 2012 2013 2014 2015 2016 Thereafter Rent and lease expense for the year ended June 30, 2011 was $34,724. --10- 6r _ $ 16,340 23,844 22,800 22,800 22,800 34,200 $ 142,784 t7- SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 NON -CASH TRANSACTIONS GIFTS -IN -KIND Gifts -in -[rind consist of professional services rendered related to governmental contracts and are recorded at the estimated fair market values when the services are provided. Donated services revenue and related expenses for the year ended June 30, 2011 were $157,865. In accordance with U-S. generally accepted accounting principles, the donated services are a level 3 classification. The Organization also has the use of offices in San Gabriel, Baldwin Paris, and Azusa, California, rent free. In two of the three offices; it has access to reception and telephone services, free of charge. The approximate value of the free rent and services for the year ended June 30, 2011 was $40,474. In accordance with U.S_ generally accepted accounting principles, the in -kind rent and the reception and telephone services are a level 3 classification. RELATED PARTY TRANSACTIONS The Organization purchases office supplies from a company that employs the husband of a staff member. Supplies costing $5,570 were purchased from this company during the year ended June 30, 2011. Two directors of the Organization rent office space from the Organization for personal use on a month -to -month basis. Each officer pays the Organization rent at a rate of $187 per month. The Organization utilized legal services provided by a staff member's brother. Legal fees paid to this company during the year ended June 30, 2011 were $150. SUBSEQUENT EVENTS Subsequent to year end, a former client brought suit against the Organization for various allegations. The Organization believes the suit is without merit and would be covered under its insurance policies; accordingly, no liability has been recorded for the year ended June 30, 2011 _ The Organization signed an office lease after year end, which extends through December 2017. The future commitment for this lease has been incorporated in the lease commitments disclosure (see LEASE COMMITMENTS). The Organization has evaluated subsequent events through January 25, 2012, which is the date these financial statements were available to be issued. All subsequent events requiring recognition as of June 30, 2011 have been incorporated into these financial statements. S3 . SUPPLEMENTARY INFORMATION f l` C\j OD CV I- O CO N N O r C'] CC) (D CM . LO Cl) 1- LO CS) IRr CD M qt r CO CO LO O _ co CD o CO I` CSC CO m C1[ 0 d' C7 I�r CV (7) Cf) Ltj LLI co r- co N N Cr) CNT N V) C) CO Ci Iti• CV r [� r t[) L N h .C7 9) 0 LU U- 2 C!] E ff3 LLI O EZ d C] Q U) LLE � Q ri) ffl- O � � I C] CAS 3 Cl O CY3 E� co M S C C4 r ti to F- C) C'3 co co O C] CJ r Cf7 [S] LO N CV c2 N N N r Q Ca co' T- � co m o o r 07 q c:> CD (D N CV 0 z OOOO p 0 >� UZ U3 t� � � o X 2 2 3 in () Uo co LD r r Q Cl) ' LL LL L1 EL J Q O Z 00 CO CO CO CO CA OO CS) W 03 O) 0) CD (i W Q N p � M LD m [3 � Cn Lf) LD LD UC Lq Lq w U'3 Lf) to CS) tf) Ci? Cfa to to CO CO 1p lq It7 LC) N r Q C"3 CO OD CD M CO LI) Cc) Cr) CO CC) CD Cl) Cl) CY) LL CS? a) [i] C3) 0) m 0) m m m m 0) (33 m 0) LL O ar .-. O O .L. @ u > _ ID 4) N ©' E E Q v CL u O 41 m w _t co A ... O .>� p ti V Ir m °C U O N O m O •+ O 'a U3 E U C3 Q N R L V3 0 0 O�� .> �_ i U U t*]�.+ L! _! Q O oUU al i C Q © G 0U] O" W a) CL L 0 U _� _O fit V Qom- r- �mm - €� >? Q LLI z z O C) Q Q J n- LLI LLI ❑ Lit r U U- '- zocm LLJC LL U LU i r L LJ �— J LLI ❑ QLLJ UJ LL LL Q ¢O< LLJ �r JLU �U� ¢UO Cl) V) LL J �COLu LLJ �CC o LL jr Z LL! Q 0 EW i13 ❑ a- U) X ❑ C!J 0 z U F- z O U o ¢z cc LLI ¢ ❑ ❑ LLI LL LL U il! J r- t� O €r a O N O 0000 O v o co d OOaa .N T C o Lf1 � 0 CY) (. r CD a, C14 O U CV L ``0n M/ � fd? Z 'u � O r- a y' O Y"+ Q Qi O O U. a► �a 0 ME Q �r 0 co c.► co C) Q r O � C) L` o m m ( r _O ID 0 o c- 0oo� q) ¢ O (0 zzzC U n Q � T CL' CO Cl UD CO O CO r r w cc c co co CV CSI C%! Clt 04 Q a w m cc E o ID in r 0 Q C6 E :2 0 cl V C a Q 5 L E CD CD a: U L i Q co d m U OJ U ❑ CO � C L m m M� 0 m m m U3 N c 0 0 ¢ " 0 m O 0 0 i3 0 O a0 aQ 0U Ua_ UU te a J 6 C3] 0 CL 0 x m Q) a m U N C U m (D L co CD v 0 U) a C as a r- :3 E r_ E 0 U 0 c CD CD Q� C 0 Ucis C 0 CIS ¢ 0 0 U �cc; 2 C m U c m cc CL CL s ID -C R 0) C C m C co Ed a� a(D O W try a v a .� CD a, O U L ``0n M/ � Z 'u � F� r- a y' Y"+ Q Qi /li \� O U. a► �a 0 ME Q �r 0 U Cc Q 01 �? Q _v 3 t Q 3 _O ID 0 0 Z .. o q) � 55 a O 0 E L0 S 0 a E a Q 0 V w cc c co co CV CSI C%! Clt 04 Q a w m cc E o ID in r 0 Q C6 E :2 0 cl V C a Q 5 L E CD CD a: U L i Q co d m U OJ U ❑ CO � C L m m M� 0 m m m U3 N c 0 0 ¢ " 0 m O 0 0 i3 0 O a0 aQ 0U Ua_ UU te a J 6 C3] 0 CL 0 x m Q) a m U N C U m (D L co CD v 0 U) a C as a r- :3 E r_ E 0 U 0 c CD CD Q� C 0 Ucis C 0 CIS ¢ 0 0 U �cc; 2 C m U c m cc CL CL s ID -C R 0) C C m C co Ed a� a(D O W try WACCOUNTANCY GOEHNER CERT3r.Er) PUBLIC ACCOUNTANTS KRISTIN CREIGHTON, CPA. Parrne7 JAMES W1L PPM, CPA, M.S., Par.ner REPORT ON INTERNAL CONTROL. OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDiTING STANDARDS To the Governing Board Santa Anita Family Service, Inc. Monrovia, California We have audited the financial statements of Santa Anita Family Service, Inc. as of and for the year ended June 30, 2011, and have issued our report thereon dated January 25, 2012. We conducted our audit in accordance with generally accepted auditing standards of the United States of America and the standards applicable to financial audits contained in Govemment Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether Santa Anita Family Service, Inc.'s financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit; accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported Zander GovemmeniAuditing Standards. Internal Control over Financial Reporting In planning and performing our audit, we considered Santa Anita Family Service, Inc.'s internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a deficiency, or combination of deficiencies in internal control, such that there is a reasonable possibility a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. We noted no matters involving the internal control over financial reporting that we considered to be material weaknesses. This report is intended solely for the information of the Governing Board, finance committee, management, and federal awarding agencies and pass - through entities and is not intended to be and should not be used by anyone other than these specified parties_ G AT January 25, 2012 Pasadena, California -14- q1 Phor: 626.9.6321 Fz, 626.49.7091 Toll Frv. 877.449.6321 if el Soehnercpas.cofr Address 251 S_ Labe Avenue suite 19{ Pasadena, CA 91 101 -� G�EHNER ACCOUNTANCY CERTIFIED PUBLEC 3CCOUVT TS KKISTIN CIZEIGHTON, CPA, Pirt.yer ]AMEN WUP M. CPS., I€.S_, Pawner REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 To the Governing Board Santa Anita Family Service, Inc. Monrovia, California Compliance We have audited the compliance of Santa Anita Family Service, Inc. with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A -133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2011. Santa Anita Family Service, Inc.'s major federal programs are identified in the summary of auditors' results section of the accompanying schedule. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of Santa Anita Family Service, Inc.'s management. Our responsibility is to express an opinion on Santa Anita Family Service, Inc.'s compliance based on our audit. We conducted our audit of compliance in accordance with the United States generally accepted auditing standards, the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States and OMB Circular A -133, Audits of States, Local Governments, and Non - Profit Organizations. Those standards and OMB Circular A -133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Santa Anita Family Service, Inc.'s compliance with those requirements and performing other procedures, as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion_ Our audit does not provide a legal determination on Santa Anita Family Service, Inc.'s compliance with those requirements. In our opinion, Santa Anita Family Service, Inc. complied in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 2011. internal_ Control over Compliance phone The management of Santa Anita Family Service, Inc. is responsible for establishing and maintaining 626.E-4k9.6321 effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered Santa Anita Fax Family Service, Inc.'s internal control over compliance with requirements that could have a direct and 626.449.7091 material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our .pinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A -133- Tot! Free $77.449.6321 A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their Web assigned functions, to prevent, or detect and correct, noncompliance on a timely basis. A material goehnercpas.com Address 251 S. Lake Avenue -15- �A Suite 190 jj Pasadena CA 91191 weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance will not be preverded, or detected and corrected, on a timely basis. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be deficiencies, significant deficiencies, or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. This report is intended solely for the information of the Governing Board, finance committee, management, and federal, awarding agencies and pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. January 25, 2012 Pasadena, California -16- j SANTA ANITA FAMILY SERVICE, INC. SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED JUNE 30, 2011 A. SUMMARY OF AUDIT RESULTS 1. The Independent Auditors' Report expresses an unqualified opinion on the financial statements of Santa Anita Family Service, Inc_ (the Organization). 2. No material weaknesses relating to the audit of the financial statements are reported in the Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards. 3. No instances of noncompliance material to the financial statements of the Organization were disclosed during the audit. 4. No material weaknesses relating to the audit of the major federal award programs are reported in the Independent Auditors` Report on Compliance with Requirements Applicable to each Major Program and on Internal Control over Compliance in Accordance with the OMB Circular A -133. 5. The Auditors` Report on Compliance for the Major Federal Award Programs'for the Organization expresses an unqualified opinion. 6. The programs tested as major programs included: Senior Supportive Services, CFDA No. 93.044 Family Caregiver Support Program, CFDA No_ 93.052 Family Preservation, CFDA No. 93.556 7. The threshold for distinguishing Types A and B programs was $300,000. 8. The Organization was not determined to be a low -risk auditee. S. FINDINGS - FINANCIAL STATEMENT AUDIT None C. FINDINGS AND QUESTIONED COSTS - MAJOR FEDERAL AWARD PROGRAM AUDIT The Organization did not submit an audit report within 180 days of the end of the contract as required under the agreement. /��y -17- - _ r APPLICATION CHECKLIST ORGANIZATION Please complete an Application Form for each proposed program /project. If an item is not applicable, indicate "NIA" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at 626 960 -4011 ext 3541496.. 1. X APPLICATION FORM 2. X BUDGET PROPOSAL (ATTACHMENT A) 3. X BOARD OF DIRECTORS AFFIDAVIT 4. NIA ORGANIZATION BY -LAWS 5. NIA CHARTER OF ARTICLES OF INCORPORATION 6. X IRS TAX EXEMPT STATEMENT 7. X MOST RECENT AUDITED FINANCIAL STATEMENT 8. X PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on January 3. 2013. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED -3- FUNDING APPLICATION BALDWIN.PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2013 -2014 PLEASE TYPE OR PRINT I. AGENCY INFORMATION Agency Name: St. John the Baptist Social Services Agency Address: 3883 Address Baldwin Park Blvd. Baldwin Park 91706 Street City Zip Code Administrator: Fr.Michael Gutierrez Title: Pastor Administrator Telephone: X26)_960 -2795 Fax: (626) 960 -5085 Administrator Email: s'bsocialservices mail.com Project Site Address: 3912 Number Stewart Ave. Baldwin Park 91706 Street City Zip Code Project Manager: Michael Ward Title: Director Project Manager's Telephone: (626) 337 -4223 ,Fax: (626) 960 -5085 Project Manager's Email: sibsocialservicesa- gmail.com Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). St. John the Baptist Church Social Services has a long history serving the community. This is done through year-round programs such as food aid, homeless assistance, citizenship classes, aid for utilities and rent bills_ hosting a county worker for Medi -Cal and EFT needs, and counseling services to special _events such as immigration advice sessions, health and .job fairs, Thanksgiving and Christmas food and toy drives for clients regardless of faith. Has the Agency previously received funding from the City of Baldwin Park? X Yes (if yes, number of years__3___l No -4- PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ 2,150 _ Scope of Services -- Please briefly describe your proposed Project/Program and the objectives. The violence prevention program is enterinq its third year and is desicined to stabilize the individual, family and community from ongoing violence. The program will use 10 -week sessions each in English and /or Spanish as determined by demand. The course will focus on culture improving relationships,, positive discipline, transition stages, and community participation, and will include a reference manual for all participants. The goal is to counter spousal and child abuse, an issue reflected in a prior city -led CDBG survey. The program is also helping to better teen issues and is supplemented by non -CDBG opportunities. _ This would be offered for parents needing classes to meet court requirements for themselves or their children. The course would also offered through outreach by the parish, other churches and agencies, the Baldwin Park Police Department, and the Baldwin Park Unified School District. The-program has been approved b the El Monte and Pomona offices of the Los Angeles County Probation Department, who actively _refer „Baldwin Park - residing clients. ients. _ The course is based on an established program in use in the Los Angeles area which will make instructor training and materials available. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) The beneficiaries would be families especially with teens and some with domestic violence issues. Most are ve -low and low- income families. Describe any special characteristics of your client population. Many of the clients are themselves andLor their children have exposure to judicial system. This class seeks to prevent_ new contacts with law enforcement. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). NIA CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies -5- CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served.. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? X Yes No If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes X No 2. Address Yes X No 3. City in which client last resided. Yes X No 4. Number of family members. Yes X No. 5. Total family (household) income. Yes X No. 6. Ethnicity Yes X No 7. Female head of household Yes X No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Fr. Michael Gutierrez Pastor Print Name Title of Officer Signature -6- 7,q��� Date Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Presumed Benefit -7- Actual Projected 07!1112 TO Current 07/01113 TO 06/30/14 BALDWIN PARK RESIDENTS 9 25 NON - BALDWIN PARK RESIDENTS 1 2 Presumed Benefit -7- Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit` clientele as defined by HUD. B) X The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible - income persons. ! 41111 Ric] :11 In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -8- ST. 301 N TBE BAPTJST Social Services Pro ram CLIENT INTAKE JNFORMATIONANFORMACION_D_E CLIENTES Name ombre- AddLess/Dareccion: City /Ciudad: Telephone/Telefono: Numbei of Family Members/Nunoero de Miembros de )'am.ilia: Total'Fau)ilY (Nousebold) Income (Toytional)Mgeso TotaJ de No gar (0 rional): .Female }lead of Housebold/Mujer mcargado'de Nogar: SI/YES NO Homeless/Sib Casa: SI/YES NO Ethwcity/Elhraicidad: Hfsparuc/Nispano Caucasian/Caucasico •Other /Otro Nailve Aei-Man/Nalivo - Asian/Asialico African Americar�/Africano .m I] aWaii- aii yTooific0andru /NaFrvo`d.e.Nawaii/Pacil-ico - Alaskan/d.esdeAlas!<a Needs: EFSP: Follow -up. Name of Socia) Services Worker Signature: Date: n -yk w iv 3 W ao --Arncs, -N- wry n O a N 0 �� (D OTI00 CAP m -- �� d' N .N CD O t n cC {D N w O �_ w CL 3 M =-o C• W cD BOA � O .�,; "N O Q iR O 3 N a -Ti 1fJ O Q n 00 a ai }� w o v N 0,o0 mn � +� o CL R CD W N CD .L C O Q1 CL Q iQ C Q 00 v N o ° GCD7 � w � N W j CAI O IV O a N 0 -1 CD O (D 0, W 0 Q. Q Z7 -j ( CD Ch CL a {Q � Q a m CAI w �i N X O CA m v � Q) C a� 03 m = --I N =! ..r 0 -1 m w N C0 00 -4 07 c� .p. W N v °. C m ui M r ca n �. N f -+ : W 0 -z = c N N N fNT] � � Q3 3 0 co N N z. 2 = (n MO -0 N fD co {� D G} cri (D 0 m C: -a 3 cQ m CL N N co M r N co k cr 21 N �' rt �. CD C* N ? N r = B. Z (D N n O 0 O 0 M M a o � N j t11i cn C) ° 8 cn C O C C) C) ° _ CD "! M O rK- a .o CD M S C o o o c� a = o W 0 o Q 0 o C7 3 C �+ to CD 0 n v j --� o 0 © 0 o Q G> W I v C) cn Q a ° ° ° o ' Co ° o 0 0 o CL 0 N O m n E10 (D = Q ca CD � a o 0 �r 0) 0 Cl p 0 o 0 0° ° 3 sz _ cs� cr N W, 13 N a m x 13 CD N N CO) O a O N m U c m BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. Sylvia Rueff Chair 2014 2. David Gaither 2014 3. Laura Rodriguez Vice Chair 2015 4. Mary Ferrer 2016 5. Lucy Boutte 2016 6. Hector Carrillo 2016 7. Ofelia Guzman 2016 8. Name of Executive Director Fr. Michael Gutierrez CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. -ii- AGENCY CERTICATION As the Executive Director, or duly authorized representative of St_ John the Baptist Social Services (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Fr. Michael Gutierrez Print Name Signature 626 960 -2795 Phone Number o gutie66@yahoo.com Email Address -12- Pastor Title of Officer r Date • Overall Function or Purpose Continuation St. John. the Baptist Social Services is in its second year of providing anger management and parenting classes for the community. The classes are taught by a MSW (Masters of Social Work) - holding instructor who also works for the Pasadena Unified School District. Classes and materials are in Spanish and/or English based on the make -up of the clients in the session. These classes have been approved by the Los Angeles County Probation Department to meet court requirements for clients to attend parenting courses. Non -CDBG- funded support for this program includes availability of counseling, case management, availability of community service hours, etc. MOST RECENT AUDITED FINANCIAL STATEMENT Internal Revenuo Service District Dimctar page: Jury 1, 2005 Ms. Deirdre Dessingue Associate Geneon Counsel ! nIled States v ' Qr 't of Catholic Bishops 3211 4�h Street, N.E. Washington, D.C. 20017 -1194 Dear Ms. Dessingue: Department of the Treasury P. 0, Box 2505 Clnclnnati; OR -49201 Peruon to Contact: .lames Blair ID * 31 -07578 alaphone;Number: 877 -829 -$500 F:1X. Murnlier, 513- 263 -3756 In a ruling dated March 25, 1946, we held that the agencies and instrumentalities and all educational, charitable and religious institutions operated, supervisdd, or controlled by or in connection with the Roman Catholic Church in the United States, Its territories. or possessions appearing in The Official Dathalic Directory 1946, are enfrt)ed tq exemption from federal Income tax under' the provisions of section 101(6) of the Internal. Revenue Gode of 1935, which corresponds to section 501(c)(3) of the 1986 Code. This ruling has been updated annually to cover the activities added to or deleted from the 1)[M Cory. The Official Cafhofic Directory for 2405 shows the.narnes and addresses of all-agencies and instrumentalities and ill educational, charitable; and rellglous institutions operated by. the Roman Catholic Churcl in the United States, its territories and possession3-In existence at the time the Directory was published. it is understood that each of these Is a iron- prefft organization, that no part of the net earnings therbof inures to the benefi of any individual. that no substantial part of their activities is for promotion of legislation, and that none are private foundations under section 509(a) of:the Code. Based on all information submitted, we conclude that the agencies and instrumentalities and educational, charitable, arid religious Instltutlons operated, supervised, or mntroll4ed by or in connection with the Roman Catholic Church in the United States, its territories or possessions appearing in The Official Catholic Directory for 2005 are exeinpi from federal income tax under section 501(c)(3) of the Code. Donors may deduct contribukris ta.the agencies, instrumentalities and Institutions referred to above, as provided by section 170 of the Code. Bequests, legacles, deviaest, transfers or gifts to them or for their use are deductible for federal estate and gift tax purposes under sections 2055, 2106, and 2522 of the Code. _2. Ms. Deirdre Dessingue Beginning January 1, 1984, unless specifically ascdepted, you and your subordinates Muss pay tax under the Federal insurance Contributions Act'(Social Security taxes} for each employee who is paid $.1d0 or more In a calendar year. You and your subord:rzt °$ are not Ilsble fuofr the tax t1ndiar lie Federal'Unemptvyment Tax Act (>r UTA)- By May 31, 2006, please semi thirteen :(l gopiez of The- O�cia1 Catholic Directory for 2Q06 to IRS TE1G� in Cincinnati; one copy to the Processin0: Qampus in 09deh; two copses earh,to the fro Area Managers in Newark, Brooklyn, Chicago, St. Paul, Atlanta, Los Angeles, the IRS-National Headquarters and the I irectar, irO inxaminatidns; Dallas. The conditions concerning the retention of jra+�r -group exemption as set forth in our }previous,determinaiion letter of August- 17, 1983, remain in futl force and affect. Sincerely, for'Janna Skuica. Director, TElGE Customer Account Services 7A X IRS TAX EXEMPT STATEMENT i" Chief Financial Officer 3424 Los Angeles Office (213) 637 -7218 Wilshire California Archdiocese of Los Angeles Fax (213) 637 -6218 Boulevard 90010 -2202 Email: resleinerala- archdiocese.o_rg September 2, 2011 Reverend Michael D. Gutierrez St. John the Baptist Church 3848 Stewart Avenue Baldwin Park, CA 91706 Dear Father Gutierrez: On 2/2412011 our office sent you a copy of the Procedural Review Report conducted by J. H. Cohn, LLP (JHC). We asked that you share the findings and recommendations with the Parish Finance Council and to take steps to correct all areas noted in the report that were not within the accounting practices of the Archdiocesan policy or did not have proper accounting controls. We now request that at your earliest opportunity, you complete the enclosed questionnaire, advising of the changes made and detailing how and what changes were made to be within compliance as noted in the report recommendations and return it in the enclosed self - addressed envelope. In the letter we explained that every parish and school would receive a risk rating based on. the findings of the JHC review. As a result of your review, it was determine that the risk rating for St. John the Baptist Church is Medium and based upon your response to the questionnaire, the Archdiocesan Audit Committee may recommend that JHC revisit the location within the next six months to ensure that all corrections were made. Enclosed for your reference is another copy of the Procedural Review Report, should you have any questions regarding the findings and/or the recommendations to comply with policy and proper accounting procedures, please feel free to call Chris iegtmeyer (JHC) at (818) 205 -2696 or John Agrusa at (213) 637- 7415. I would also like to remind you that payment for the procedural review was advanced by the Archdiocese. We advised that for your convenience, the repayment to the Archdiocese would be one year. However, if you have not done so already, a full or partial payment when returning the questionnaire is appreciated. Your time and cooperation of this request is greatly appreciated. Sincerely, Randy Steiner Chief Finance Officer dr Enclosure PAClnral Ch. rLadyof the A,,gel <_ $an Fernando San Gabriel SA,, Pedro SantaBarhdsa Chief Financial Officer 3424 Los Angeles Archdiocese of Los Angeles Office (213) 637.7218 Wilshire California Fax (213) 637 -6216 Boulevard 30010 -2202 Email: reste'sner @la- archdiocese.ora February 24, 2011 Reverend Michael Gutierrez St. John the Baptist Church 3883 Baldwin.Park Boulevard Baldwin Park, CA 91706 Dear Father Gutierrez: Enclosed please find a copy of the final Procedural Review report for the Parish presented by the accounting firm, J.H. Cohn, LLP (JHC). As you know, every parish and school'of the Archdiocese of Los Angeles will be subject to a procedural review by ,JHC. The Archdiocesan Audit Committee, a sub- committee of the Archdiocesan Finance Council, has implemented a policy that procedural reviews be continuous. The Committee has developed a rating system of "high risk ", "intermediate risk" and "low risk ". At the conclusion of one full cycle, each location will be rated according to the findings of their review and locations with a rating of "high risk" will be subjecct to more frequent reviews (1 -2 years), until it is determined that they are no longer consider high risk. Those locations rated intermediate or low risk will be subject to follow up reviews every 3 -6 years. The ratings are based on findings that proper accounting controls are not in place or that accounting practices are not within Archdiocesan policy. Therefore, I ask that you review the findings and recommendations made by JHC with your Parish Finance Council and Business Manager /Bookkeeper and make every effort to comply with the recommendations. As you retail the expense for the Procedural Review is the responsibility of each location, however, considering that the parish did not include this amount in the current budget, the Archdiocese has advanced payment to JHC and is requiring that the parish reimburse the Archdiocese this expense in the fiscal year 2012. A copy of the invoice is enclosed, if able, partial payment or payment in full in the current fiscal year is greatly appreciated. Please make check payable to the Archdiocese of Los Angeles and send it to my attention at the above address. Please ask the parish business manager or bookkeeper to contact John Agrusa at (213) 637 -7415 to advise of the payment arrangements. In closing, I would like to thank you and your staff for their cooperation in working with the JHC auditors and if you wish to discuss the results further, please feel free to call me or the office of JHC. Sincerely, Randy Steiner �`- Chief Finance Officer dr Enclosure H N J . H. COH N LLP 11755 WiJthrre Boulrtmrd I 71 Floor Acrounlants and Consultants since 1919 Los ftelu, CA 90025 310 -477 -3722 fox 310 -312 -0838 www jhrohn.tom Mr. Randy Steiner, Chief Financial Officer Rev. Monsignor Royale Vadakin Archdiocese of Los Angeles Rev. Michael D. Gutierrez St. John the Baptist Parish 3883 Baldwin Park Blvd Baldwin Park, CA 91706 We have performed a review of financial systems and controls for St. John the Baptist Parish, (the "Parish ") as of September 30, 2009. We were not engaged to, and did not, conduct an audit of the financial statements of the Parish and, consequently, we do not express an opinion on them. The Parish's management is responsible for the Parish's accounting records. SCOPE As part of this review we interviewed the following people to discuss the financial processes related to their roles at the Parish: • Father Michael Gutierrez, Pastor • Josie Robles, Business Manager • Inez Flores, Administrative Assistant As agreed, our work consisted solely of interviews of individuals associated with the Parish's finances, along with reviews of accounting and record - keeping documents, with the objective of following the significant. types of transactions from inception to their ultimate recording on the books of the Parish. No testing was performed to validate the existence of controls discussed or to assess the effectiveness of such controls. These advisory procedures were performed September 28 through September 30, 2009. INTER NATIONAL l.H, Cohn is an independent member d Nezia lnie national St. John the Baptist Parish Page 6 of 7 Findings and Recommendations 1. Annual Parish Report and Deficit The June 30, 2009 Annual Parish Report does not agree with the June 30, 2009 general ledger. There is a $128,036 understatement in total income on the Annual Parish Report when compared to the general ledger. There is also a $98,719 understatement in total expenses on the Annual Parish Report when compared to the general ledger. The Parish was unable to provide a reconciliation for the.differences between the June 30, 3009 Annual Parish Report and the general ledger. Additionally, the Parish has been operating at a loss and expects this condition to continue. Recommendation: The Pastor should determine whether the amounts reported on the June 30, 2009 Annual Parish Report are accurate and if an adjustment is necessary, record the adjustment in the general ledger. The Pastor and the Finance Council should formulate an action plan to address the Parish deficit. 2. Parish Donations A detailed report of parishioner donations is provided to parishioners upon request. IRS regulations provide that any one single donation of $250 or more requires that a written receipt be provided to the donor. Recommendation: Any parishioner with any one single donation of $250 or more should be provided a letter specifying the amount donated for tax purposes. 3. Cash Receipts Receipts are not consistently issued for funds that are received at the Parish office. Recommendation: Prenumbered receipts should be issued for all funds received at the Parish office_ 4. Bank Reconciliations The Pastor reviews the bank reconciliations however he does not review monthly bank statements as part of his review process. Recommendation: As part of the review of the bank reconciliations, all checks and debit memos processed by the bank for the month, appearing on the bank statement, should be reviewed to determine that payees and charges appear to be proper. The St. John the Baptist Parish Page 7 of 7 review should ensure that funds deposited agree with the deposit slips and that there are no old outstanding checks or any unusual reconciling items. 5. Payroll The Business Manager orally approves overtime. Recommendation: Prescribed procedures should be established for control of employee overtime for both hourly and salaried employees. All overtime requests should be authorized in writing by the Pastor prior to the overtime being worked. When an employee works overtime, an overtime .sheet should be filled out which includes the name, date, overtime hours and reason. The overtime sheet should be given to the Pastor for his review and signature. b. Cash Disbursements The Parish attaches a check stub to .the bills to evidence payment of the bills. Bills are not cancelled when they are paid. Recommendation. Bills must be stamped "Paid" or otherwise defaced when a check is issued to prevent future duplicate payments for the same invoice. It has been our pleasure to work with all the persormel at St. John the Baptist Parish. Everyone with whom we dealt gave his or her fiill cooperation and assisted in every way possible, We shall be pleased to discuss the issues raised in this letter or assist in implementing any of the changes recommended_ Respectfully submitted, P. La k,r._ L LF October 5, 2009 Response to Procedure Review Findings and Recommendations Parish /School: Location M Completed by: Jo_-"� ���3c.s Title: Date Completed /b— /'�-Zell PLEASE RESPOND TO ALL FINDINGS NOTED ON THE REPORT FOR YOUR PARISHISCHOOL A3 Segregation of Duties for receipts: Ar- u .3 -�e-- s' A-Aib to o,E= /1,45'S .�iUT'��idNS %�.4sS ZtJ7�CiV77ON 2. Segregation of Duties for Disbursements: ,ems �aIt,y jAla�o�� SIAW, -IN "� Nlia/ �otr� U�� f i¢cN Gk eSfU g IS ,4 &lr,,,, D A 3. Preparation and Oversight of Budgets: A;LA,. 4. Cash Controls: 5. Excess Cash in Local Sank Accounts: 6. Deficits and /or Delinquencies: N. 0 7. Number of and Controls of Credit Cards: N 8. Annual Reports not agreeing with the General Ledger: -ZIo/ 46am evA_,�,�f Page 1 of 2 9. Supporting Back Up and RecordiDocumenlation Retention: A4 10. Accounting Systems: �J 4 Student Accounts Schools nlyj: 12. Recording of Donations: oz — 4L I_ 8a,vr f otis � ��� iN ot.e 13. Proper Payroll Records and/or use of Archdiocesan Approved Payroll Service: N/. - 14. Finance Council in Place and/or Proper Oversight of Finance Council for Parish and School: �V 1A 15. Cross Training of key personal (staff): A)14- 16. Other findings not noted above: 4 5- , � b0dZ- ,r;07` &v ell A/ f4P,^eo d,9z- Fob av rz � �/a v.�,e .� �/� Jf� 7`✓s eat r7�` � ,C,r,y l E G ,Y, hlvcl e�j P,5 00E4e f�S d!/4,e 7�/ v r}c el e -S Al 7W C v�7-- A1.5 s _sf Lu6 oi• ✓u� Y OXA fi !AGO f� !+/ice cslr� /H fed eS ,I-A,dD 1-7z- /,4/7,5' -/V e W�7`rf 7�f ,tom/9-7W Comments: �/ -- � wocs� d _.49 -7�,- ,g bra v�.f rs fad 7A-11 � .!�-o .9 -77AY� . e 1-16-0 /L� r--1 ef�sA77 e V4-"4 12--6a-IIA1h'f1V4DA-401IS Page 2 of 2 Receipts Page 1 Of 17 F . ate, 1.a; . Services Arc`1td.i«c,ese of Los Iff—um", Home I Receipts E Disbursements I Schedules I j Schedules II I Questions I I Questions TI j Questions III J Finance Council I SubmitReport I Printable j Review 9 Prior Reports Annual Parish Report FY 2012- St. John the Baptist 462 Receipts https://fsrpt.la-archdiocese.org/FSR-PT/Parish/print_par.asp 8/16/2012 Collections: 470216 Envelopes 426,473.10 470217 Plate 321,859.55 470218 Holy Days 24,335.64 470219 Easter 5,007.00 470220 Christmas 10,012.00 Donations For Sacraments /Services; 470206 Baptisms 1 25,022.00 470215 Candelabra (Net) 6,779.98 470239 Funerals 1 23,365.00 470244 Literature 722.10 470247 Marriages 35,750.00 470253 Societies (Net) 0.00 470255 Quinceanera 291960.00 470190 Bequests - Unassessed 0.00 470299 Donations - Unrestricted (See Question 6) 10,729.02 Interest/ Investment Income: 472035 Investment Pool Net Return Unrestricted 191.47 472070 Bank Accounts 1 �- 15.11 472201 Dividendslinterest L 0.00 Fund Raising: Revenue - Expense = 470233 Fund Raising Events (Net) (Fiesta, Bingo, Etc.) 98,583.43 Other Income: 472305 Property Rental (Net) 0.00 472501. Sale Of Property - Unrestricted Net Proceeds 0.00 472601 Sale Of Securities 0.00 https://fsrpt.la-archdiocese.org/FSR-PT/Parish/print_par.asp 8/16/2012 Receipts Yage "2 of 11 474040 Miscellaneous Income 19,091.82 Total Ordinary Income To Be Assessed $1,037,897.16 Total Assessment @ 10% $103,789.72 Restricted Income: 470110 Donations For Parish (See Question 6) 290.00 470107 Donations For Parish School (See Question 6) 0.00 470111 Education Endowment Contributions (See Question 6) 0.00 470212 Building Fund Drive /Capital Campaigns (See Question 4) 0.00 470213 Building Fund (See Question 6) .58,558.28 470250 Poor Box 38,764700 470502 Annual Appeal 18,832.18 470427 Religious Education Fees 79,136.16 472035 Investment Pool Net Return Restricted 0.00 492501 Sale Of Property- Restricted Net Proceeds 0.00 474040 Miscellaneous Income - Restricted 89,295.72 200402 Other Income: 100.00 100650 Withdrawals From Investment Pool '33,300.00 100930 Sale Of: Securities, Bonds And Certificate Of Deposits 0.00 470190 BEQUESTS (Already Assessed By The Archdiocese) 0.00 201710 Loans Received From The Archdiocese 0.00 201400 Loan Payment from Parish School 0.00 470420 Subsidy From ACC For Parish 0.00 470420 Subsidy From ACC For School 0.00 Archdiocesan Collections: 200402 National Needs 100.00 200410 Campaign For Human Development 1,650.00 200415 Cardinal McIntyre Fund 1,000.00 200425 Universal Combined Collection - Bishops Overseas And Latin America 100.00 200440 Retirement Fund for Archdiocesan Priest L 2,500.00 200445 Holy Father 1 100.00 200448 Holy Land 100.00 200468 Retirement Fund For Religious 500.00 https: / /fsrpt.la- archdiocese .org /FSRPT /Parish/print _par.asp 8/16/2012 Receipts 200470 Mission Cooperative Appeals 200480 Propagation Of Faith 200499 Other Sub Total Archdiocesan Collections 574801 Exchange Total Receipts FY 2012 Balance in Bank as of June 30, 2011 (Per Books) 100108 Checking Accounts 100108 Savings Accounts 100550 Petty Cash On Hand Total Available Cash https. / /fsrpt.la- archdiocese .org /FSRPT /Parish/print_par. asp Page 3 of'] 7 5,362.00 2,356.00 0.00 $13,768.00 20,945.00 $1,390,786.50 204,572.77 o.00 o.00 $1,595,359.27 8/16/2012 Receipts Annual Parish Report FY 2012- St. Sohn the Baptist 462 Disbursements 1. Ordinary Expenses (Unrestricted): 570112 Salaries: Priests 570113 Religious Stipends 570114 Priest Stipends 570120 Ministry 570134 Groundskeeper 570135 Staff /Clerical 570136 Housekeeper 570138 Choir 570146 Sacristan 570201 Professional Consultants & Legal Fees 570209 Other Services 570301 Health Insurance 570302 Retirement Plan Expense 570303 Social Security (Employer) 570312 Retirement Plan - Priests 570313 403(b) Plan - Priests (Parish Contributions) 571145 Postage 571160 Property tax 571165 Rental Space 571172 Telephone 571174 Utilities 571182 Insurance 572010 Office Supplies & Expense 572015 Building & Ground Supplies 572220 Mileage Payments 572230 Automobile Expense 572240 Other Travel Expense 572330 Staff Development 59,786.3 2 2,000.00 3,650.00 89,807.82 28,018.06 179,160.74 19,746.48 0.OD 3.1,094.23 5,000.00 18,232.14 72,200.01 14,895.42 a 24,886.24 - 666.66 2,400.00 826.35 10,899.59 0.00 22,662.56 40,761.51 98,604.22 14,958.77 19,176.86 0.00 39,646.21 0.00 2,119.53 Page 4 of 17 https: / /fsrpt.la- archdiocese .org /FSRPT /parish/print _par.asp 8/16/2012 Receipts 572350 Other Meetings 573016 Bank Charges 573019 Books, Periodicals & Literature 573025 Building Maintenance & Repairs 573034 Church Supplies & Expenses 573064 Goodwill 573041 Computer Software /Supplies 573078 Rectory Expenses 573080 Equipment Repair & Maintenance 573087 Societies 573090 Donations 574550 Parish Programs /Ministries 575015 Computer & OfficeEquipment 575020 Building Equipment 575030 Miscellaneous Equipment 575040 AutolTruck Purchases 573099 Other Expenses Total Ordinary Expense II. Other Expenses 573043 Religious Education & RCIA 573076 Poor Box 474025 School Designated Envelopes 574750 Transfers To Parish School (Subsidy) 574751 Transfers To Parish School (Non - Subsidy) 470502 Annual Appeal Building & Improvements Activity: 575059 Church 575059 Parish Center /Convent 575059 Rectory 575059 School 103291 Property Purchase Investment & Loan Activity 1-ittps:Hfsrpt.la-archdiocese.org/FSRPT/parish/print_par.asp 0.00 11,957.24 1,9b0.44 55,097.07 96,192.01 9,600.11 241.45 37,821.80 4,686.52 0.00 550.00 121,818.94 / 0.00 500.00 590.27 0.00 0.00 1,120,882.05 61,193.49 3,772.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 104,170.50 0.00 Page 5 of 17 8/16/2012 ' Receipts 100650 Contributions To Investment Pools 100650 Investment Pool Net Return- Unrestricted 100650 Investment Pool Net Return- Restricted 120300 Loan To Archdiocese 120400 Loan To Parish School 201710 Payment Of Debt To Acc (Principal Only) 201710 Payment Of Other Debt(Principal Only) 573530 interest On Loans, Etc. IV. Archdiocesan Collections 0.ao 191.41 0.00 0.00 0.00 0.00 0.00 0.00 200402 National Needs 100.00 200410 Campaign For Human Development 1,650.00 200415 Cardinal Macintyre 1,000.00 200425 Universal Combined Collection - Bishops Overseas And Latin America 100.00 200440 Retirement f=und For Archdiocesan Priests 2,500.00 200445 Holy Father(Peter's Pence) 100.00 200448 Holy Land 100.00 200468 Retirement Fund For Religious 500.00 200470 Mission Cooperative Appeals 5,362.00 200480 Propagation Of Faith 2,356.00 200499 Other 0.00 Subtotal Archdiocesan Collections 13,768.00 570507 Archdiocese Assessment 141;239.02 574801 Exchange -D 18,092.00 Total Expenses FY 2012 1,463,308.72 Balance in Bank as of June 30, 2012 (Per Books) 100108 Checking Accounts 132,050.55 100108 Savings Accounts 0.00 100550 Petty Cash On Hand 0.00 Total Uses of Cash 1,595,359.27 https://fsrpt.la-archdiocese.org/FSRPT/parish/print_par.asp Yage 0 of I/ 8/16/2012 Receipts Annual Parish Report FY 2012- St. John the Baptist 462 Crharfinla A Improvements and Property Purchased /Sold 1. List any improvements to property during the fiscal year 104,170.50 SCHOOL: RESTROOM RENOVATION 0.00 0.00 0.00 Total Improvements (575059) $104,170.50 II. List any properties (land and /or buildings only) purchased during the fiscal year. 0.00 0.00 Total Properties Purchased (103291) $0.00 i M. List any properties (land and/or buildings only) sold during the fiscal year and the purchase price. 0.00 0.00 Total Properties Sold (472501. 492501) $0.00 Yage '/ of 17 https://fsrpt.la-archdiocese.org/FSRPT/Parisli/print_par.asp 8/16/2012 Receipts Annual Parish Report FY 2012- St. John the Baptist 462 CAL ..A..1 Q Page 8 of 17 J41iG./YIG .+ I. Investment Pool Rate % 0 Balance- 6/30/2011 Contributions Withdrawals Net Return Balance - 6/30/2012 01- Surplus 58,094.54 111 0.00 1 33,300.00 L 191.41 24,985.95 10- Building 0.0o 0.00 0.00 0.00 0.00 71 20- Restricted 0.00 0.00 Ll 0.00 0.00 0.00 0.00 195-Endowment E 0.00 0.00 0.00 0.00 -Other 0.00 0.00 0.00 0.00 0.00 II. Securities Owned $24,985.95 Stocks ( #100930) 0.00 11 0.00 0.00 0.00 O.OQ 7 Bonds ( #100940) 0.00 0.00 0.00 0.00 0.00 Bonds ( #100942) 0.00 7 0-001 111 0.00 0.00 11 0.00 III. Other $0.00 FCD ( #100902) 0.00 E mol 0.00 0.00 0.00 Total $581094.54 $0.00 :]F$33,300.00]1$191.41 -11$24,985.9!;--] Srhpe{ulp r Debt Payable To: Catholic Center Rate % 0 Due Date Balance- 6Balanc 11 0,00 0 00 Loans Repayment 0.00 F------0.-00j 0.0061 0.001 Balance - 6/30/2012 0.00 0.00 Investment Pool Bank (Specify) 0.00 0.0661 0.00 0.00 Other (Specify) 0.00 0.00 1 0.00 0.00 Total Debts $0.00 =1 $0.00 11$0.00 $0.00 https:Hfsrpt.la- archdiocese .org /FSRPT /parisbJprint _par.asp 8/16/2012 'Receipts Annual Parish Report FY 2012- St. John the Baptist 462 r 1....1..1.. R Yage y 01 1 / J411cuuec V Bank Account as of June 30, 2012 I. Summary (Including club bank accounts, PTO bank accounts, etc.) Account Name of Bank Purpose: Savings/ Checking Bank Balance 42,460.29 CHURCH I BANK OF THE WEST ICHECKING 0.00 2,144.92 3,188.45 896.48 REL EDU BANK OF THE WEST CHECKING 35,301.59 FESTIVAL BANK OF THE WEST 0.QO 73,220.82 CHECKING SOCIAL SERVICES E .00 ICHECMNG 8,249.95 GIFT SHOP I BANK OF AMERICA o.QO 3,399.51 CHECKING Total $162,632.16 $544.89 $31,126.50 0.00 $132,050.55 0.00 0.00 17\.I I.W. L wI V II. Reconciliation - Book Balance as of June 30, 2012 Account Bank Deposits in Outstanding Other Book Balance Transit Checks Balance CHURCH 42,460.29 0.00 24,256.02 0.00111 18,204.27 REL EDU 35,301.59 0.00 640.63 0.00 34,660.96 FESTIVAL SOCIAL SERVICES GIFT SHOP 73,220.82 8,249 95 3,399.51 0.00 2,144.92 3,188.45 896.48 fl.00 71,075.90 5,061.50 3,047.92 O.mo 544.89 0.00 0.0Q 0.00 0.001 0.QO OAO 0.00 o.00 E .00 o.QO mo o.o0 0.00 o.QO -00 0.00 Total $162,632.16 $544.89 $31,126.50 $0.00 $132,050.55 https: / /#srpt.Ja- archdiocese .org /FSRPT /parish/print _par.asp 8/16/2012 Receipts Annual Parish Report FY 2012- St. John the Baptist 462 Page 10 of Y/ Questions 1. Are there any Bank Accounts other than those in the name of the parish or the diocese? (Including club bank accounts, PTO bank accounts, etc.) -NO- 2. How many Catholics are in your parish? 3. How many Catholic families are in your parish? 20,000 15,000 4. Pled a Capital Campaign Has the parish obtained any pledges for Capital Campaign as donations prior No 1 to fiscal year -end (June 30, 2012 ) that were not received by year end? If yes, please provide: DO NOT INCLUDE ANNUAL APPEAL Total Receivable at 6/30/2011 Add: New Pledges Less: Collected (Acct # 470212) Less: Adjusted Pledges (Include unfulfilled pledges removed from receivable) Equals: Receivable at 6/30/2012 Total Receivable at 6/30/2012 Amts. Collected after 6130/2012 $0.00 0.00 How much was paid in Capital Campaign Fund Raising Expenses during the fiscal Year? S. Assets Held in Trust Is the parish holding or administering any money, investments, or other property on behalf of others as of June 30, 2012 ? Example: as executor of a parishioners will. If the answer is yes, are the amounts included in the parish investment account or bank accounts? Description Amount Held 0.00 0.00 https://fsrpt.la-archdiocese.org/FSRPT/Parish/print_par.asp t tt t tt 0.00 $0.00 Estimated Uncollectible 0.00 1 0.00 No E 8/16/2012 Receipts 6. Donations Has the parish received any donations of cash, investments or other roe Yes i= p p rtY during the year ended June 30, 2012 (includes the ACC or other Archdiocesan organization) whereby the donor placed any restrictions upon its use? (Other than normal Archdiocesan collections listed in the Parish Report). Permanently Restricted donations are those which can not ever be spent, due to donor restrictions, but the earnings on them can be spent. Temporarily Restricted donations are those which the donor places a time or purpose restriction on. A time restriction would be - can not be spent until a certain. date. A purpose restriction would be - must be spent on a certain thing. Unrestricted donations have no restriction from the donor as to how or when they can be spent. Account Restriction Unrestricted Temporary Permanent 7. Pre aid Expenses Description VARIOUS BLDG FUND, MSGRS 1= AREWEL rage i t oz i Amount Account 10,729.02 470299 58,848.28 470110, 470107 & 470213 0.00 470111 As of June 30, 2012 , had the parish paid for any service or goods which had not yet been performed or delivered? Examples: following weeks payroll, No } deposits on maintenance work. Prepaid Description Amount at 6/30/2012 0.00 0.00 S. Accounts Payable /Accrued Expenses Were there any amounts due to others (other than ACC - see 9 below) on June 30, 2012 for goods or services performed prior to this date? Examples: payroll and payroll taxes for the week ended June 30, 2012; utility bills for the month of June not paid by the end of the No month: supplies delivered in June for which the bill was not received or paid until July 2012. To obtain this information, review unpaid invoices and payments made in July to identify amounts due as of June 30, 2012 . Description Amount Salary related:(TAXES) 0.00 0.00 0.00 0.00 Non - salary related: (Supplies, utilities, etc.) Church expense 1 0.00 https: / /fsrpt.la- archdiocese .org /FSRPT /parish/print _par.asp 8/16 /2012 'Receipts rage i z or 1 https:Hfsrpt.la- archdiocese .org /FSRPT /parish/print —Par.asp 8/16/2012 Receipts 9. Amount Due Archdiocese Were there any amounts due to the ACC as of June 30, 2012 ? Examples: Unpaid assessments, insurance, retirement, REfA (medical, etc.). Archdiocesan Assessment Pension Insurance (Medical, Burglary, Property, Workers Comp., Liability, Auto) Other: 10 10. Deposits Yage 13 of 1 / Yes P-1 24,861.82 3,155.28 17,036.48 45,053.58 Was the parish holding any deposits paid by individuals for future parish activities? Examples: deposits for weddings, funerals, baptisms not performed before July 1, 2012 ; No _ _ _ pre - payments received for parish trips. Include the total amount of deposits as of June 30, 2012 . 11. Non- moneta Compensation Have any individuals performed work for the parish during the year ended June 30, 2012 for which other than monetary compensation was given? and Would the school have paid for No these services if they had not been performed by these individuals? Example. reductions in — - -- -- school tuition. Description of Work Estimated Number of Individuals Value of Work Performed 0.00 0.00 12. For the Dast vear indicate what service or Drouram you used to arocess your navroll ?: ADP Code # TCM M Code # ISIBCHU PayChecks K-1 Code # Other: Has the parish complied with the following: Withheld payroll taxes for all employees? Filed required payroll tax returns? Paid all taxes due? Does the parish file IRS Form 1099 on an annual basis for non - employees (excluding Religious Order Priests, Sisters and Brothers) paid in excess of $600? Yes �z Yes Yes Yes –" https:Hfsrpt.la- archdiocese .org /FSRPT /paris]-i/printwpar.asp 8/16/2012 Receipts Questions 13. Non -Cash Donations rage 1'+ or 1 1 Have any individuals donated furnishings, property, or other goods in excess of $500 No (other than items subsequently forwarded to St. Vincent de Paul or collected for - - -- - distribution to others) for use by the parish during the year 2012 Description of Good Estimated Value Donated 0.00 0.00 0.00 14. Legal Matters Are there any legal matters which the parish has knowledge, whether or not a lawsuit has yet been filed? Yes �[Y ' Date Description Amounts Involved ACC Notified 07/01/2011 WORKMAN`S COMP LAW SUI 1 0.00 Yes _ __! 0.00 Select Value j.Y: 15. Average Bank Balances What has been the approximate average balances in the parish bank accounts during the prior six months? Account # Avg. Balance 688 - 003169 1 12,123.00 688 - 003276 25,370.00 688 - 003292 31,966.00 688 - 047125 2,69.5 688 - 018423 4,273.00 0.00 0.00 0.00 16. lease Does the parish lease any office equipment, land or other property? Yes Description Lease Terms Payments COPYSTAR- C5630 5 YEARS 315.54 COPYSTAR- CS5050 5 YEARS 315.54 _.._.� - - 0.00 https: / /fsrpt.la- archdiocese .org /FSRPT /parish/print _par.asp $/1612012 Receipts Page 15 of 17 https: / /fsrpt.la- archdiocese .org /F,SRPT /Parish/Print _par.asp 8/16/2012 Receipts 17. Finance Council Have you established a Finance Council? Date Established: Number of Members: Contact: Contact's Telephone #: If no, please indicate by what date a Finance Council will be established. Yage I b of 1 / Yes 11/01/2003 9 FDMUNDO CAMPIO 626- 252 -4585/ 626 EM https: / /fsrpt.la- arch. diocese .org /FSRPT /parislVprint _par.asp 8/16/2012 'Receipts Fage 1'/ 01 1 / Logout Financial Parish /School Reports Q 2011 The Roman Catholic Archbishop of Los Angeles. All rights reserved. Version: 1.99 httpsJ/fsrpt.Ia- archdiocese .org /FSRPT /parish/pr-int _par.asp 8/16/2012 City of Baldwin 'ark FY 2013 -2014 JAN 10 'x' 2013 Community Development Block Grant Fu ds . . .. Public Service Request for Funds Contact Person: Manuel Carrillo Jr. Phone Number /Ext. (626) 813 -5269 (Previous Year Allocation): $9,000 CDBG Amount Requested: $ 25,000 Other Funds: $ 15,000 Total: $ 40,000 (Please attach a copy ofyourproposed budget) Project Description: YOUTH EMPLOYMENT The program provides job opportunities for youth in the Baldwin Park community who need employment experience The youth employment program complements the Department by acting as a feeder program for regular part -time staffing positions. The program provides lobopportunities for low to low- moderate income youth aged between 16 to 21 years old. Every year, all funds are exhausted as a result of the valuable role outer h employment contributes to the Department. Each fiscal year, several participants are hired as permanent part -time staff. The participating_ youth have gained valuable work experience after being placed in various job locations throughout the City. The allocated amount goes towards funding the program. The de artment will use other funds to absorb the administration costs of the program including, expenses for utilities, materials and supplies, uniforms outside nrinting expenses, participant supervision and program management. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. 4 i dMduals Youths Households Projected Number of Beneficiaries Served: 7 Individuals or Households For CDBG Department Use Only: Recommendation: Approved 0 Deny National Objective / Eligible Criteria Comments: Reviewed By; , Approved._ CITY COUNCIL AGENDA ' CITY OF BALDWIN PARK STAFF REPORT i MAR 0 6 BALDWIN ITEM NO. P,A,R -K TO: Honorable Mayor and Members of the City Counc' o FROM: Daniel Wall, Director of Public Work DATE: March 6, 2013 SUBJECT: INTRODUCTION OF ORDINANCE 1357: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 53.11 OF THE BALDWIN PARK MUNICIPAL CODE PERTAINING TO CONSTRUCTION AND DEMOLITION MATERIALS MANAGEMENT, DIVERSION DEPOSITS." PURPOSE The purpose of this report is to recommend revisions to section 53.11 of the Baldwin Park Municipal Code relating to Construction and Demolition Materials Management. BACKGROUND AND DISCUSSION Construction and demolition (C &D) waste can be a significant portion of a City's waste stream, and diverting it from landfills can help a City achieve and maintain the diversion goals established by AB 939. Agencies that fail to meet the diversion goals established by AB939 are subject to fines of up to $10,000 per day. In order to encourage construction and demolition waste diversion, in October 2003, the City Council adopted Ordinance 1214 which established Chapter 53, Construction and Demolition Materials Management, of the Municipal Code. Chapter 53, requires the applicant for any non City - sponsored construction, demolition or renovation project requiring a permit, to submit a Construction and Demolition Materials Management Plan (C &DMMP) demonstrating how at least 50% of the total C &D waste materials generated by a covered project will be diverted from landfill disposal through reuse or recycling.. While compliance with the requirements of the C &D regulations is a condition of approval on any building or demolition permit, applicants are additionally required to submit deposits to the City to ensure at least 50% diversion of C &D waste materials. Currently, the Municipal Code requires deposits be calculated as follows: (A) For a covered project involving demolition only, the amount of the diversion security deposit shall be equal to 20% of the total project cost or $25,000, whichever is less, but in no case less than $2,000. (B) For a covered project involving construction only, the amount of the diversion security deposit shall be equal to 3% of the total project cost or $15,000, whichever is less, but in no case less than $500. (C) For a covered project that includes both demolition and construction phases within one C &DMMP, a separate diversion security deposit will be calculated and required for the demolition phase and for the construction phase of the project, in accordance with the requirements of divisions (A) and (B) above. Deposits are typically refunded to permittees, within 30 to 60 days after providing proof of C &D diversion. The required deposits contained in Baldwin Park Municipal Code (BPMC) are burdensome for smaller projects. For example, the demolition of a 20'x 10' patio cover has a project value of $500, but would require the applicant make a diversion security deposit of $2,000. A survey of C &D requirements from other Los Angeles County cities shows the majority of cities collecting diversion security deposits do not collect deposits from all projects, but only for those projects exceeding valuation thresholds. Additionally, many cities exempt projects with lower valuations from their C &D diversion programs entirely. Of the cities surveyed, Baldwin Park is the only city that requires a diversion security deposit equal to 20% of the value of a demolition project. The other cities surveyed typically require deposits of 3% for all qualifying projects. Eliminating the requirement for diversion security deposits for very small projects with valuations of less than $10,000, which due to their size, are unlikely to produce much waste, changing the diversion security deposit to 112% for all projects with valuations of less than $200,000, and reducing the minimum deposit to $250 while still requiring all projects to prepare and comply with C &DMMPs would lessen the monetary burden imposed by the current C &D regulations in the BPMC, while still ensuring compliance with the City's C &D diversion goal. Of approximately 70 projects that submitted requests for refunds of diversion security deposits in 2012, only six did not receive full refunds. Those six projects made no attempt at diversion; however, the City was able to assist with after the fact diversion through its franchise hauler. The cost of the after the fact diversion is charged against the security deposit and varied from $196 each for four of the projects, and $588 and $1,000 for the other two projects not receiving full refunds. In order to balance the City's need to comply with the diversion requirements established by AB 939, while at the same time reducing the burden of the diversion security deposit on smaller projects, staff recommends: Projects with valuations of less than $10,000 be exempt from a diversion security deposit, The diversion security deposit be reduced to the greater of $250 or 112% of the project value for all projects with valuations ranging from $10,000 to $200,000, The diversion security deposit be 3% for all projects with valuations of $200,000 or greater and, Administratively, staff will work with the City's franchise waste hauler to coordinate diversion security deposits being made directly with the hauler so that the materials bins can be charged against the deposit. FISCAL IMPACT There is no negative fiscal impact on the City. The change in the BPMC has the potential to increase building permit activity for smaller construction and demolition projects funded out of pocket. RECOMMENDATION It is recommended the City Council introduce the attached ordinance by reading its title only and waive further reading. Attachment: 1) ORDINANCE NO. 1357, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 53.11 OF THE BALDWIN PARK MUNICIPAL CODE SECTION PERTAINING TO CONSTRUCTION AND DEMOLITION MATERIALS MANAGEMENT DIVERSION DEPOSITS" 2) Table 1 — C &D Ordinance Comparison ORDINANCE NO. 1357 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 53.11 OF THE BALDWIN PARK MUNICIPAL CODE PERTAINING TO CONSTRUCTION AND DEMOLITION MATERIALS MANAGEMENT DIVERSION DEPOSITS THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY SECTION 1. Section 53.11 of the Baldwin Park Municipal Code is hereby amended, in its entirety, to read as follows: Except as set forth in subsection (C) below, each applicant for a permit for a covered project shall submit, along with the C &DMMP, a diversion security deposit in accordance with the following: (A) For a covered project with a valuation of $10,000 to $200,000, the amount of the diversion security deposit shall be equal to the greater of $250 or 112% of the total project valuation. (B) For a covered project with a valuation of greater than $200,000, the amount of the diversion security deposit shall be equal to 3% of the total project valuation. (C) For city projects, no deposit shall be required, but the contractor must show evidence of compliance and adherence to the C &DMMP prior to receiving payment of the final retention amount for the project. SECTION 2. This ordinance shall go into affect and be in full force and operation from and after thirty (30) days after its final reading and adoption. APPROVED, and ADOPTED this day of , 2013. Manuel Lozano, Mayor ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, Alejandra Avila, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was introduced at a regular meeting of the City Council held on , 2013, and was adopted by the City Council at its regular meeting held on , 2013, by the following vote of the Council AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Alejandra Avila City Clerk Table 1 - C &D Ordinance Comparison Jurisdiction s Descr!ptwn= ,__ Los Angeles County — The county passed a construction and demolition (C &D) ordinance on January Unincorporated 4, 2005, that applies to all C &D projects with a value in excess of $100,000, all permits which consist of the demolition of a structure or structures, irrespective of the total.value of the demolition work, and all projects which consist only of grading, irrespective of the total value of the grading work. All applicants for covered projects must submit a recycling and reuse plan (RRP) demonstrating how they will divert at least 50 percent of all soil, rock, and gravel, and at least 50 percent of all C &D debris, excluding inert material. Inert material may comprise no more than 213 of the project's C &D debris for the purpose of meeting the 50 percent requirement unless it is determined the project will not generate enough other C &D debris to meet the requirement. No permits for covered projects will be issued unless and until the project has an approved RRP. Project applicants must submit an initial progress report no later than 90 days after issuance of the permit. Annual progress reports must be submitted thereafter until the completion of the project. Within 45 days of project completion, the permit applicant must submit a final compliance report and proper documentation regarding the amount of debris generated and diverted. Failure of the permit applicant to submit the interim or final report or proper documentation may result in administrative penalties and the county may withhold approval of any or all future RRPs submitted by the responsible person for any projects until the administrative penalty has been paid. Artesia The city's C &D ordinance applies to all building permits for projects over 7,500 square feet or $1,000,000 and to demolition projects over 7,500 square feet or $100,000. Permit applicants for covered projects are required to complete the first half of the job site recycling and waste reduction plan (JSR &WRP) prior to beginning the project. When the project is completed, prior to final inspection or the issuance of a certificate of occupancy, the applicant must complete the second portion of the JSR &WRP. Permit applicants that fail to comply with the requirements of the C &D ordinance may be subject to civil penalties and fines up to $1,000. Bellflower The city's C &D ordinance applies to all construction, demolition, and renovation projects within the city for which total costs are, or are projected to be, greater than or equal to $50,000 dollars, and all city- sponsored construction, demolition and renovation projects for which total costs are equal to or greater than $50,000 dollars. All building permit applicants for covered projects must submit a waste management plan (WMP) that must be approved prior to receiving a permit. All applicants for projects with a total cost of equal to or greater than $150,000 must also submit a security deposit of 3 percent of the total projected cost of the project. Covered projects are required to divert 100 percent of inert debris and at least 50 percent of the remaining C &D debris generated by the project via reuse or recycling. Within 30 days of the completion of a covered project, the applicant must submit documentation showing they have complied with their WMP as a condition of receiving a certificate of occupancy. Duarte The city's C &D ordinance applies to building, demolition, grading, encroachment, or other permits greater than two units on residentially zoned property. The C &D ordinance also applies to roofing projects that include tear- off of any portion of the existing roof. Covered projects are required to divert a minimum of 50 percent of the waste generated by the project. All applicants of covered projects must submit a waste management and diversion plan (WMDP) and submit a security deposit in the amount set by resolution of the city council prior to receiving a permit. Within 60 days following the completion of a covered project, the applicant shall submit a C &D waste diversion and disposal report confirming the applicant's compliance in diverting at least 50 percent of the waste generated prior to the final inspection, issuance of a certificate of occupancy, and the release of the applicant's security deposit. The city's C &D ordinance also authorizes the city's C &D compliance official to certify C &D processing facilities if the facility diverts at least 50 percent of the incoming C &D waste; the city shall make available to all permit applicants a list of certified C &D processing facilities. Gardena The city's C &D ordinance applies to all residential dwellings of greater than 2 units, or any that are part of a greater planned development. It also applies to construction projects greater than $50,000 and greater than 1,000 square feet. As a condition for a permit to be issued for a building or demolition project that involves the production of solid waste that may be delivered to a landfill, the applicant must post a cash deposit of $5,000 up to $15,000 depending on the value of the project according to a scale in Section 8.20.070 of the city's municipal code. Applicants of all covered projects are required to divert a minimum of 50 percent of the project's waste. The deposit is refunded in whole if an applicant submits documentation showing the 50 percent diversion goal has been achieved, or in part if a lesser diversion rate is achieved. Glendora The city's C &D ordinance applies to all construction, demolition, and renovation projects within the city with a total valuation cost of $100,000 or more, and all city- sponsored construction, demolition, and renovation projects. All applicants for covered projects must submit a WMP demonstrating they will divert at least 50 percent of the waste generated, and a performance security of 3 percent of the total project cost up to $10,000, prior to receiving a permit. Within 60 days of completion of any covered project, the applicant shall submit to the WMP official documentation showing the project has met the diversion requirement. The city may issue a temporary certificate of occupancy prior to receiving such documentation; however, the city will not issue a final certificate of occupancy until the project applicant submits documentation of their diversion activities. If the applicant fails to meet the diversion requirement or to make a good faith effort to meet the diversion requirement, the city may withhold part or all of the security deposit for failure to comply. If the city's franchise hauler guarantees they will divert at least 50 percent of the C &D waste from C &D roll -off boxes, use of the exclusive franchise hauler will satisfy the requirements of meeting the 50 percent diversion goal. Hawaiian Gardens The city adopted a C &D ordinance in 1999 that applies to all public or private building or demolition projects of 800 square feet or more. Applicants of covered projects must develop and implement a JSR &WRP identifying materials that may be recycled, reused, or salvaged. In addition, persons wishing to demolish a structure of 800 square feet or more shall make known publicly their intent to demolish the structure and the availability of potentially salvageable materials. Hawthorne The city's C &D ordinance applies to all C &D projects over 10,000 square feet in gross floor area. Applicants of covered projects are required to divert the maximum feasible amount of C &D debris, but no less than 50 percent of the C &D waste generated. Persons seeking a C &D permit must submit quantity projections for C &D debris generated by the project and a $250 deposit. The city will return the deposit when the applicant satisfactorily demonstrates compliance with the diversion requirements. The city requires all developers, C &D contractors, and any person hauling C &D debris from a C &D project to report quantities diverted and disposed upon completion of the project. Prior to issuance of a certificate of occupancy for new construction projects, the city must receive satisfactory C &D debris diversion reports from the permittee. The city has semi- exclusive franchise agreements with haulers for C &D materials that require the haulers to deliver recyclables to one or more recyclable processing facilities and C &D debris to one or more C &D debris processing facilities. Franchise contractors will not transport and deliver any recyclables or C &D debris to any solid waste disposal facility for disposal or use as ADC. Franchise contractors are required to report in quarterly reports and annual reports to the city the tons of recyclable and C &D debris that were diverted by recyclable processing facilities and C &D debris processing facilities Hidden Hills The city's C &D ordinance applies to all C &D projects that involve 1,000 or more square feet of building space, or that cost $50,000 or more. Prior to the issuance of a building permit, all permit applicants for covered projects must submit a completed recycling and waste reduction (RWR) application demonstrating how they will divert at least 50 percent of the waste generated by the project. The permit application must identify the hauler, if any, of the C &D waste. Such hauler shall have entered into a collection agreement with the city. Permit applicants for covered projects must also submit a security deposit of $50 for each estimated ton of C &D debris to be generated but not less than $1,500. Within 30 days of completion of any covered project and as a condition of final inspection and issuance of any certificate of occupancy, the permit applicant shall submit a RWR final compliance report and appropriate documentation of the amount of waste generated and diverted from the project. If the permit applicant fails to achieve the 50 percent diversion goal, the city may retain all or a portion of the security deposit. Huntington Park The city's C &D ordinance applies to all construction, renovation, tenant improvement and demolition projects, including city - sponsored projects, the total cost of which are projected to be $50,000 or greater, or are 1,000 square feet or greater. All covered projects are required to divert at least 60 percent of all project- related C &D material. Applicants for any covered construction or demolition project shall complete and submit a WMP, which must be approved prior to the issuance of any permit. In preparing the WMP, applicants for demolition permits involving the removal of all or part of an existing structure shall consider deconstruction, to the maximum extent feasible, and shall make the materials generated thereby available for salvage. Project applicants for covered projects must also submit a performance security to the city in the amount calculated to 3 percent of the total cost of the entire project up to $30,000, but not less than $5,000. Within 30 days of the completion of any covered project, and prior to the issuance of any occupancy permit, the applicant shall submit documentation that substantiates that they have met the diversion requirement for the project. If the WMP compliance official determines that the diversion requirement has not been met, he or she shall return only the portion of the performance security equivalent to the portion of C &D material actually diverted Inglewood The city's C &D ordinance applies to all residential and commercial C &D projects, including re- roofing projects that include the removal of the existing roof, and all city public works and public construction projects. Applicants for all covered projects must submit a WMP demonstrating how they will divert 50 percent of the waste generated, and a performance security (the amount to be established by the city council). Within 30 days of project completion, the permit applicant must submit a compliance reporting form that shows they diverted 50 percent of the waste to receive a refund of their security deposit. The ordinance also makes it unlawful for any person other than the city's franchise hauler or a self- hauler to transport C &D waste in the city. The city shall prepare and publish a list of approved C &D recycling centers and inert debris engineered fill operations. The list of approved facilities will be provided to applicants upon the issuance of any building or demolition permit. La Canada Flintridge The city adopted a C &D ordinance in May 2001 that applied to all construction, renovation, and demolition projects over 2,000 square feet until January 1, 2002, when the threshold was lowered to 1,000 square feet. The C &D ordinance also applies to all city - sponsored construction, demolition, and renovation projects. Applicants of covered projects are required to submit a debris management report outlining how at least 50 percent of the debris generated by the project will be recycled, and the contractors must supply a performance security amounting to 3 percent of the estimated project cost, with a maximum amount of $10,000. No final inspection by the building and safety department may be completed unless and until the applicant submits documentation demonstrating compliance with the diversion requirements. If the applicant for a covered project violates any provision of the C &D ordinance, they shall forfeit the performance security for the project. A second violation by the same applicant in a calendar year, for any covered project, shall be subject to forfeiture of the performance security and a fine of $200. A third violation, in addition to forfeiting the performance security, shall be cause for suspension, after an administrative hearing, of the applicant's business license for a period of 12 months. Lynwood The city passed a C &D ordinance on September 18, 2001, that applies to projects (including city - sponsored projects) greater than or equal to $100,000 in value involving construction, remodeling or demolition. Permit applicants for covered projects must submit a construction and demolition waste reduction and recycling plan (CDWRRP) demonstrating how the project will divert at least 50 percent of the project's waste. Projects valued at $100,000 to $499,999 must submit a "recycling fee" deposit of 2 percent of the estimated value of the project. Projects valued at $500,000 or more must submit a recycling fee deposit of 1 percent of the projected value of the project. The amount of money refunded is equal to the project's diversion rate times the recycling fee paid. Applicants of all covered and non - covered projects are required to use the city's franchise hauler for non - separated recyclables and disposal. The franchise hauler is required to conduct a floor sort of all non- separated recyclables and provide the amount of disposed and recycled material to the applicant. Monrovia The city passed a C &D ordinance in September of 2003 that applies to all construction,. demolition, and renovation projects in the city that have a gross area of 1,000 square feet or greater. All city - sponsored construction, demolition and renovation projects, regardless of size, are considered covered projects. Permit applicants must submit a WMP demonstrating how the project will divert at least 50 percent of the waste generated by the project and a security deposit of $0.20 per square foot of the project or $250, whichever is greater, prior to receiving a permit for the project. The final inspection of a covered project will not be scheduled and no temporary or permanent certificate of occupancy will be issued until the applicant submits an acceptable final report demonstrating the project has met the 50 percent diversion goal or that applicant has made a good faith effort to meet the goal. If the solid waste program administrator determines the applicant has not met the diversion requirement or has not made a good faith effort to comply, then the performance security shall be forfeited to the city. Monterey Park The city adopted a C &D ordinance in November 2002 that requires C &D projects to use the franchise hauler or, if self - hauling, applicants for covered projects must submit a building debris management report (BDMR) demonstrating how they will achieve 50 percent diversion. Permit applicants that use the city's franchise hauler do not need to submit a BDMR or provide documentation regarding the project's diversion rate at the conclusion of the project. The city council shall establish by resolution the maximum square footage of a construction, remodeling, or demolition project for which the self- hauler is not required to submit a BDMR to collect, process, or dispose of C &D debris. Applicants of covered projects that are self - hauling C &D debris must first submit Part 1 of a BDMR before the applicant is authorized to collect, process, or dispose C &D debris generated by the project. Within 30 days of collection, processing, or disposal of C &D debris generated by the project, and prior to the final permit signoff, the permittee shall submit to the city Part 2 of the BDMR and documentation verifying the applicant diverted at least 50 percent of the C &D debris from the project. If the applicant fails to submit Part 2 of the BDMR or to meet the 50 percent diversion goal, in order for the permittee to submit a BDMR for the immediately following project, the applicant must first post a refundable cash bond, the amount of which shall be set by city council resolution. Norwalk The city's C &D ordinance applies to all construction, demolition, and renovation projects (including city- sponsored projects) for which cost is projected to be $50,000 or greater. Covered projects also include re- roofing projects that require tear -off of the existing roof. Permit applicants for covered projects must submit a WMP demonstrating how they will divert at least 50 percent of the waste generated, and a security deposit (the amount set by city council resolution). All applicants for demolition projects shall consider deconstruction options to the maximum extent feasible in their WMP and shall make the materials generated thereby available for salvage. Prior to completion of a covered project, the applicant must submit documentation showing the diversion requirement has been met. Applicants that fail to meet the 50 percent diversion requirement may forfeit their security deposit. Pasadena The city adopted a C &D ordinance in November 4, 2002, that became effective December 18, 2002. The ordinance requires a 50 percent diversion rate for covered projects, which includes residential additions, new structures, and demolition projects of 1,000 square feet or more, and tenant improvements of 3,000 square feet or more. The C &D ordinance also covers all city public works and construction projects that are awarded by competitive bid procedures established by Chapter 4.08 of the Pasadena Municipal Code. Builders are required to submit a WMP and a performance security deposit of the lesser of 3 percent or $30,000 of project valuation prior to receiving a permit. Applicants must submit monthly progress reports during the project, and no later than 30 days from completion of a covered project, shall also submit a compliance reporting form and relevant documentation regarding material generated from the project prior to release of the performance security deposit. Failure to submit the final report or to meet the diversion requirement may result in forfeiture of all or a portion of the security deposit. Pico Rivera The city's C &D ordinance went into effect on September 19, 2001, and applies to all construction, demolition, and renovation projects, including city - sponsored projects greater than or equal to $100,000 in value. Permit applicants are required to complete and submit a WIMP and a security deposit of 3 percent of the project's projected value up to $10,000 prior to receiving any building or demolition permit. Applicants are required to divert at least 50 percent of the waste generated by the project. Within 30 days after completion of a covered project, the applicant must submit official documentation showing they have met the diversion requirement for the project. If the applicant fails to submit the documentation within the required time period, or the applicant fails to meet the diversion requirement or to make a good faith effort to meet the diversion requirement, the performance security shall be forfeited to the city. Pomona The city's C &D ordinance applies to all C &D projects that require the issuance of a permit and involve the generation of solid waste destined to be delivered to a landfill. Permit applicants must submit a recycling and reuse summary report and a deposit of between $1,000 and $15,000, as determined by the city, prior to receiving a permit. Every structure planned for demolition shall be made available for deconstruction, salvage, and recovery prior to demolition and the contractors shall recover the maximum feasible amount of materials prior to demolition. Applicants for all covered projects are required to divert at least 50 percent of the C &D waste generated. Within 60 days of the completion of a C &D project, and as a condition Precedent to final inspection and the issuance of any certificate of occupancy, the contractor shall submit documentation to the city demonstrating compliance with the diversion requirement. Any deposit posted shall be forfeited if the contractor does not meet the timely reporting requirements. San Gabriel The city adopted a C &D ordinance on December 6, 2005, that applies to all new construction with a value of $10,000 or more and all demolition and grading projects, irrespective of valuation. As a condition precedent to issuance of a permit for any C &D project that involves the generation of solid waste destined to be delivered to a landfill, the applicant shall post a deposit of 3 percent of the project cost, up to $10,000. The city's franchised waste hauler must Dandle all C &D material generated on a project site. Use of the franchised hauler shall waive the requirement for a waste management and recycling plan (WMRP). If an applicant chooses to use the services of an independent recycling company, the applicant shall submit a properly completed WMRP. The applicant, or the applicant's subcontractors, may not self -haul material to a disposal or diversion facility. An applicant may, however, acquire the services of an independent San Marino Santa Clarita recycling company, so long as the recycling company does not charge a fee for bins or bin service. The franchised waste hauler shall be required to divert at least 50 percent of the material received from a job site. If the franchised waste hauler guarantees 50 percent diversion, use of that franchised waste hauling service shall be deemed as complying with the 50 percent diversion requirement and any receipt issued by the waste hauler shall constitute evidence of such diversion. Within 60 days following completion of the demolition phase of a project, and again within 60 days following completion of the construction phase of a project, the applicant shall, as a condition precedent to final inspection and to issuance of any certificate of occupancy or final approval of project, submit documentation that proves compliance. If the project involves both demolition and construction, the report and documentation for the demolition project must be submitted and approved before issuance of a building permit for the construction phase of the project. If the applicant fails to meet the diversion requirement for a particular project or fails to submit the documentation required within the required time period, the city may retain all or a portion of the security deposit. The city passed a C &D ordinance on September 14, 2005, that applies to all city public works projects and city public construction projects. The C &D ordinance also applies to all tenant improvements of 3,000 or more square feet and residential additions, all new structures, and all demolition projects of 1,000 or more square feet or more. Applicants of covered projects are required to submit a WMP as part of the permit application packet demonstrating how they will divert at least 50 percent of the waste generated from the project. No later than 30 days following completion of a covered project, the applicant is required to submit a compliance reporting form which includes receipts for waste disposed and recycled. The C &D ordinance also applies to any hauler that receives more than 100 tons of C &D debris from the city in any given calendar year. Also, beginning in 2003, a hauler must submit a written report twice a year regarding the origin information of the C &D collected (e.g., site addresses), as well as the amount of C &D debris disposed or recycled. Covered haulers are also required to divert at least 50 percent of the C &D waste collected. Covered applicants and haulers who fail to meet the 50 percent diversion goal or who fail. to report may be guilty of an infraction and may be punished by a fine. The city's C &D ordinance applies to all C &D projects in the city with the exception of new construction valued at less than $500,000, and alterations less than $100,000. The ordinance also applies to all re- roofing projects that include removal of at least 50 percent of the existing roof. Applicants for covered projects are required to submit a construction C &DMMP demonstrating how they will divert at least 50 percent of the waste generated by the project. Applicants must also submit a security deposit of 3 percent of the project's estimated value up to $50,000. City sponsored projects are required to submit a C &DMMP but not a security deposit. In addition, applicants for permits involving the removal of all or part of an existing structure shall consider deconstruction, to the maximum extent feasible, and shall make the materials available for salvage. Within 180 days of the completion of any covered project, the applicant may submit documentation showing the diversion requirement has been met or that the applicant has made a good faith effort to meet the diversion requirement. If the applicant does not submit documentation within the time limit or if the applicant has not met the 50 percent diversion requirement, the city may retain all or a portion of the security deposit. Santa Fe Springs The city's C &D ordinance applies to all construction, demolition, and renovation projects within the city with a total cost, or projected cost, of $50,000 or greater. Permit applicants must submit a WMP demonstrating how they will divert at least 75 percent of the waste generated by the project. Applicants for building or demolition permits involving the removal of all or part of an existing structure shall consider deconstruction to the maximum extent feasible, and shall make the materials generated available for salvage. Prior to completion of any covered project, the applicant shall submit to the WMP compliance official documentation that the diversion requirements have been met. If the applicant fails to submit documentation or fails to meet the diversion requirement, or fails to make a good faith effort to meet the requirement, the building official shall not release the building permit. Santa Monica The city's C &D ordinance applies to all C &D projects for which the total costs are, or are projected to be, $50,000 or greater, or are 1,000 square feet or greater and it applies to all city construction, demolition, and renovation projects. These projects are required to divert at least 60 percent of all project - related C &D waste material. Building permit applicants must submit a WMP and a security deposit of 3 percent of the value of the project up to $30,000 prior to the issuance of any building or demolition permit. In preparing the WMP, applicants for demolition permits involving the removal of all or part of an existing structure shall consider deconstruction to the maximum extent feasible, and shall make the materials generated thereby available for salvage prior to Iandfilling. Within 30 days after the completion of any covered project, the applicant shall submit documentation showing the applicant has met the diversion requirement for the project. If the WMP compliance official determines the applicant has fully complied with the diversion requirement, the full performance security shall be released to the applicant. If the WMP compliance official determines the diversion requirement has not been met, then only that portion of the performance security equivalent to the portion of C &D material actually diverted compared to what should have been diverted shall be returned. Sierra Madre The city's C &D ordinance applies to all projects within the city, including city - sponsored projects, which the city reasonably determines will cost $50,000 or more. Applicants of covered projects must submit a WMP demonstrating how they will divert at least 50 percent of the project's waste, as well as a security deposit as a condition of issuance of a permit. The amount of the security deposit will vary from 1 to 3 percent depending on the cost of the project. Within 30 days of project completion, the applicant is required to submit documentation on the amount of waste disposed and diverted from the project. If it is determined the project applicant complied with the diversion requirement or made a good faith effort to do so, the security deposit will be refunded. If the applicant fails to meet the diversion requirement or to make a good faith effort, the city may keep all or a portion of the security deposit. Signal Hill The city's ordinance applies to all C &D projects requiring a permit. Prior to receiving a permit for C &D, a contractor must develop and submit a plan to recycle and salvage the projected C &D debris to the greatest extent feasible. The C &D ordinance also requires contractors producing C &D debris to either contract with the city's refuse contractor for the removal of C &D debris, or self - haul the debris to an approved disposal site. South El Monte The city's C &D ordinance requires that prior to receiving a permit from the city for construction or demolition, the contractor shall develop and submit a plan to recycle and salvage the projected C &D debris to the greatest extent feasible. In addition, all contractors producing C &D debris shall recycle to the greatest extent feasible. South Gate The city's C &D ordinance applies to all construction, demolition, and renovation projects with a total projected cost of $50,000 or more, or a total project area of 1,000 square feet or more. All city sponsored projects are also considered covered projects. Applicants for all covered projects must submit a Waste Reduction and Recycling Plan (WRRP) demonstrating how they will divert at least 50 percent of the waste generated by the C &D project. In preparing the WRRP, applicants for demolition permits shall consider deconstruction to the maximum extent feasible, and shall make materials available for salvage prior to Iandfilling. No building or demolition permit shall be issued until the WRRP is approved. Within 30 days after completion of any covered project the permit applicant shall submit documentation to the city showing the amount of waste generated and diverted from the project. If the project applicant fails to divert 50 percent or make a good faith effort to divert 50 percent of the project's waste, the applicant will be deemed to be in violation of the city's municipal code and may be subject to fines.