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HomeMy WebLinkAbout2014 02 19NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, FEBRUARY 19, 2014 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. Dated: February 13, 2014 Manuel Lozano Mayor AFFIDAVIT OF POSTING I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e -mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on February 13, 2014. wr - a Alejandra Avila City Clerk We] A it I CITY COUNCIL SPECIAL MEETING MIJ W M CITY HALL — 3dFloor, Conference Room 307 14403 EA S T PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 BALDWIN P - A- R- K Manuel Lozano - Mayor Ricardo Pacheco - Mayor Pro Tern Cruz Baca - Councilmember Monica Garcia - Councilmember Susan Rubio - Councilmember Please note time and meeting location PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al pCiblico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la on any other matter within its jurisdiction. If you agenda o cualquier tema que est6 bajo su jurisdicci6n. wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concitio o Agencies, you may do so during the PUBLIC a1guna de sus Agencias, podr6 hacerlo durante e/ COMMUNICATIONS period noted on the periodo de Comentarios del POblico (Public agenda, Each person is allowed three (3) Communications) anunciado en la agenda. A calla minutes speaking time, A Spanish-speaking persona se /e permite hablar por tres (3) minutos. Hay interpreter is available for your convenience. un int6rprete para su conveniencia. CITY COUNCIL SPECIAL MEETING — 5:30 PM CALL TO ORDER ROLL CALL: Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tern Ricardo Pacheco and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: I) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETAR/A S/ REQUIERE LOS SERV /C /OS DEL INTERPRETE No se podra tomar accibn en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 9) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] RECESS TO CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL— ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9. Potential Case(s): three (3) 2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GC A §54956.8) Property: General Downtown area and adjacent vicinity Agency Negotiators: Michael Taylor & Robert Tafoya Negotiating Parties: Various property owners Under Negotiation: Price and terms of payment 3. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9. Potential Cases: EDA RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION 1, Aleaanara Aw11a, l.1ly 1--ferk of ine City of rsaldwiii raf-x ffcrCUy UCILffy under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on February 13, 2014, Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or e -mail rcaballero a-baldwinparkcom. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) AGENDA BALDWIN PARK CITY COUNCIL • 1 • MEETING FEBRUARY 19,2014 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 Via Teleconference Councilmember Monica Garcia Embassy Suites- Raleigh Durham 201 Harrison Oak Blvd. Cary, NC 27513 P:919 -677 -1840 PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier terra que este bajo su jurisdiccidn. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. CITY COUNCIL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL. Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tern Ricardo Pacheco and Mayor Manuel Lozano A IK41 N 0 U IL14N CE M E lk 41' Ir. Sn This is to announce, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS 0 Presentation from Caltrans to provide an update on the 1-10 and 1-605 projects, Presentation about Drought Situation by the following Water Agencies: o Upper San Gabriel Valley Municipal Water District o San Gabriel Valley Water Company o Valley County Water District o Valley View Mutual Water District PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may.- 1) Briefly respond to statements made or questions asked by persons,, or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome acci6n en algCln asunto a menos que sea incluido en /a agenda, o a menos que exista a1g6na emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y1b fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] City Council Agenda — FEBRUARY 19, 2014 Page 2 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands. 2. TREASURER'S REPORT: DECEMBER 2013 Staff recommends that the City Council receive and file the December 2013 Treasurer's Report. 3. AUTHORIZE A CONSULTANT SERVICES AGREEMENT FOR THE DESIGN OF TRAFFIC SIGNALS AT LOS ANGELES STREET/LA RICA AVENUE AND BAi nwiKi PARK BOULEVARD/OHIO STREET INTERSECTIONS Staff recommends that the City Council: 1, Authorize the Mayor to sign consultant agreement to complete the Traffic Signal Plans, Specifications, and prepare the bid package in an amount not to exceed $17,750; and 2. Authorize the appropriation of $350,000 of Prop C funds so there is funding available for construction. 4. PROPOSED EMPLOYMENT AGREEMENT WITH SHAMA CURIAN, HUMAN RESOURCES MANAGER It is recommended that the City Council approve and authorize the City Attorney to enter into the proposed employment agreement with Shama Curian, for services as the Human Resources Manager. 5. SECOND READING AND ADOPTION OF ORDINANCE NO. 1363 AN ORDINANCE AMENDING TITLE 5 OF THE CITY OF BALDWIN PARK MUNICIPAL CODE TO ESTABLISH LOW IMPACT DEVELOPMENT STANDARDS It is recommended the City Council waive further reading, read by title only and adopt on second reading Ordinance No. 1363, "An Ordinance amending Title 5 of the City of Baldwin Park Municipal Code to establish Low Impact Development Standards" waive further reading. 6. RECLASSIFICATION OF BOXING PROGRAM STAFF Staff recommends that the City Council approve the reclassification for existing Boxing Program staff. 7. ACCEPT PLANS AND SPECIFICATION, AND AUTHORIZE PUBLICATION OF A NOTICE INVITING BIDS FOR THE CITYWIDE SIDEWALK IMPROVEMENTS It is recommended that the City Council approve the plans, specifications, and Notice Inviting Bids for the Citywide Sidewalk Improvements and direct staff to advertise. City Council Agenda — FEBRUARY 19, 2014 Page 3 8. AWARD A CONTRACT FOR THE CONSTRUCTION OF THE BARNES PARK IMPROVEMENT TO PRINCIPLES CONTRACTING, INC. IN THE AMOUNT OF $622,802 Staff recommends that the City Council: 1. Award a Construction Contract to Principles Contracting, Inc in the amount of $622,802; and 2. Authorize the Mayor to execute the attached agreement; and 1 Authorize the Director of Public Works to execute any necessary change orders in an amount not to exceed ten percent (10 %) of the original contract; and, 4. Bid Protests be rejected. 9. APPROVE TRAFFIC SIGNAL AND STREET LIGHTING MAINTENANCE CONTRACT WITH COMPUTER SERVICES COMPANY Staff recommends the City Council award a contract for traffic signal and street lighting maintenance to Computer Services Company. 10.ADOPTION OF RESOLUTION NO. 2014 -003 AUTHORIZING A PLANNING AND DESIGN GRANT TO THE CITY OF BALDWIN PARK FOR WALNUT CREEK NATURE PARK Staff recommends the City Council: 1) Waive further reading, read by title only and adopt Resolution No. 2014 -003 titled "RESOLUTION NO. 2014 -003 RESOLUTION OF THE CITY OF BALDWIN PARK AUTHORIZING A PLANNING AND DESIGN GRANT TO THE CITY OF BALDWIN PARK FOR WALNUT CREEK NATURE PARK; and 2) Appoint the Director of Recreation & Community Services as agent to conduct all negotiations, execute and submit all documents including but not limited to applications, agreements, payment requests, and so on, which may be necessary for the completion of the aforementioned project. REPORTS OF OFFICERS 11.AN APPEAL OF THE PLANNING COMMISSION'S FAILURE TO REACH A MAJORITY DECISION ON A REQUEST FOR A CONDITIONAL USE PERMIT FOR A 27 -BED, ADULT RESIDENTIAL CARE FACILITY WITHIN THE R -1, SINGLE - FAMILY RESIDENTIAL ZONE (LOCATION: 3562 -3572 VINELAND AVENUE; APPLICANT: JOE LOPEZ, REPRESENTING EASTERN KEYSTONE INC.; CASE NO.:CP -801). Based on City Council direction at their December 18, 2013 meeting, it is recommended that the City Council of the City of Baldwin Park adopt Resolution 2013 -041 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK City Council Agenda — FEBRUARY 19, 2014 Page 4 ADOPTING THE FINDINGS OF FACT AND DENYING A CONDITIONAL USE PERMIT TO ALLOW A RESIDENTIAL CARE FACILITY WITHIN THE R -1, SINGLE - FAMILY RESIDENTIAL ZONE PURSUANT TO TABLE 153.050.020 IN THE CITY'S MUNICIPAL CODE (LOCATION: 3562 -3572 VINELAND AVENUE; APPLICANT: JOE M. LOPEZ, REPRESENTING EASTERN KEYSTONE, INC.; CASE NUMBER: CP- 801)" 12. CONTINUED FROM FEBRUARY 5, 2014. A REQUEST FOR CONSIDERATION OF MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT AND A SPECIFIC PLAN FOR THE FACILITATION OF UP TO A 72 UNIT MIXED -USE, AFFORDABLE, MULTI- FAMILY RESIDENTIAL DEVELOPMENT INCLUDING ONE MANAGER'S UNIT WITH 5,920 S.F. OF COMMERCIAL RETAIL SPACE WITHIN THE MU- 1(DO), (MIXED -USE 1, DOWNTOWN OVERLAY) AND C -1 (DO), (NEIGHBORHOOD COMMERCIAL DOWNTOWN OVERLAY ZONES), A RELATED REQUEST IS FOR A TENTATIVE PARCEL MAP TO CONSOLIDATE FIVE (5) LOTS OR PORTIONS THEREOF INTO NO MORE THAN THREE (3) PARCELS OF LAND WITHIN THE SAME ZONING DESIGNATIONS. (LOCATION: 14412 -14436 RAMONA BLVD. (ASSESSOR'S PARCEL NUMBERS: 8554 - 001 -901, 907, 904, 913, AND 914); APPLICANT: ROEM DEVELOPMENT CORPORATION FOR SP 13 -01 AND ROEM DEVELOPMENT CORPORATION ON BEHALF OF THE CITY OF BALDWIN PARK FOR PM -1423; CASE NUMBERS: SPECIFIC PLAN (SP 13 -01) AND TENTATIVE PARCEL MAP (PM- 1423)). Staff and the Planning Commission recommend the City Council adopt Resolution 2014 -001 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK: (A) APPROVING THE MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; (B) ADOPTING THE FINDINGS OF FACT AND APPROVING THE SPECIFIC PLAN (SP 13 -01); AND (C) ADOPTING THE FINDINGS OF FACT AND APPROVING THE TENTATIVE MAP (PM -1423) TO CONSOLIDATE FIVE (5) LOTS OR PORTIONS THEREOF INTO NO MORE THAN THREE (3) PARCELS WITHIN THE MU-1 (DO), (MIXED -USE 1, DOWNTOWN OVERLAY) AND C- 1 (DO), (NEIGHBORHOOD COMMERCIAL DOWNTOWN OVERLAY) ZONES. (LOCATION: 14412 -14436 RAMONA BOULEVARD, ASSESSOR'S PARCEL NUMBERS: 8554 - 001 -901, 904, 907, 913, AND 914; APPLICANT: ROEM DEVELOPMENT CORPORATION FOR SP 13 -01 AND ROEM DEVELOPMENT CORPORATION FOR THE CITY OF BALDWIN PARK FOR PM- 1423; CASE NUMBERS: SP 13 -01 AND PM- 1423) ". CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE COMMUNITY DEVELOPMENT COMMISSION CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. City Council Agenda — FEBRUARY 19, 2014 Page 5 1. APPROVAL OF THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPE 14 -15A) FOR THE PERIOD FROM JULY 1, 2014 THROUGH DECEMBER 31, 2014 AND ADMINSTRATIVE BUDGET FOR FY 2014 -15 BY THE CITY COUNCIL AS GOVERNING BODY OF THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION Staff recommends the City Council, as governing body of the Successor Agency: Adopt a Recognized Obligation Payment Schedule (RODS) 14 -15A for the period of July 1, 2014 through December 31, 2014; and 2. Adopt the Successor Agency Administrative Budget for Fiscal Year 2014- 15; and Direct staff to proceed with submitting the draft ROPE 14 -15A for approval to the Oversight Board; and 4. Send the approved RODS to the County Administrative Officer, County Auditor Controller, the State Controller and Department of Finance; and 5. Instruct staff to post the approved ROPS 14 -15A on the City's website CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Request by Mayor Pro Tem Ricardo Pacheco for discussion & direction to staff on the following: • Form an Energy Efficiency and Green Projects Committee for the purpose of recommending and developing green projects for reduction of the cities carbon footprint. CERTIFICATION 1, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 13th day of February 2014. f° Alejandra Avila City Clerk City Council Agenda — FEBRUARY 19, 2014 Page 6 PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e -mail at rcaballero .baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda — FEBRUARY 19, 2014 Page 7 SUBJECT: Warrants Mnd De-ma,,R.J.- The purpose of this report is for the City Council to ratify the payment of Warrants and Demands against the City of Baldwin Park. BACKGROUND AND DISCUSSION: The attached Claims and Demands report format meets the required information in accordance with the Government Code. Staff reviews requests for expenditures for budgetary approval and for authorization from the department head or its designee. The report provides information on payments released since the previous City Council meeting-, the following is a summary of the payments released- 1 . The payroll of the City of Baldwin Park consisting of check numbers 196043 - 196067. Additionally, Automatic Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control numbers 233351 - 233592 for the period of January 05, 2014 through January 18, 2014 inclusive; these are presented and hereby ratified, in the amount of $518,804.54. 2. General Warrants, including check numbers 198837 to 199013 inclusive, in the total amount of $1,086,331.96 constituting claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. 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H Nis of H 1F MEMEE Ef M of H iE EF i An 11,111011 jg jg q Og ; �w A IS, EMUS, to E in oil loops, !i is i 1 MS ig1 tea NO v v M 11 wS lea m UNRUH 1 A HIP90''ii 1 :1 1 as lass. 11 4 Ua �x A C", w lfi LO 1� W -A 4A PJ M, W 1w Ij N 4A kJ 43n tj 4A (A C IA � W, 14 IP 1q, 14 44 N 41 FS Cs ya P Cg i- gp Ili , k, Q P I I'> !, N o C> P3 0 ".0 i`3 Pip -j 0 4, t", ro 'm K� 12, IQ to 0 o, o 'm Ch d� Im �11 IM Ol Al in & da 'k, 'p ll1 RP Kk k, 41 4 0 1� Ih �4 41 f f t, 0 1p Nk 0 to Pi T4 11 Ll tz, 01 lot-, v "A m m J5 'i'm X tq 0 r, ri Cf, wxo 0 cj ,I el 77 el 4-1 m z 7t IX o M to Ci ol Ys ire 14, ff in H $pr VA l CITY COUNCIL AGENDA CITY OF BALDWIN PARK FEB 1 9 STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Mike Taylor, Acting Executive Team Manager Craig A. Graves, Finance Director DATE: February 19, 2014 SUBJECT: Treasurer's Report: December 2013 The purpose of this report is to provide the Treasurer's Report for December 2013. BACKGROUND /DISCUSSION The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). The report separates cash into the following three sections: • State of California Local Agency Investment Fund (LAIF) — this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.,), payroll, or to pay the various bond payments. • Fiscal Agent Funds - these amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. • Cash- this section provides the cash balances in the various checking accounts the City uses to pay its on -going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax) in December, January and May of each year. Treasurer's Reports: December 2013 Page 2 FISCAL IMPACT Ii =01 % Staff recommends that the City Council receive and file the December 2013 Treasurer's Report. ATTACHMENT December 2013 Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT December 31, 2013 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local 24,785,027.08 24,785,027.08 Agency Investment Fund 24,785,027.08 Varies City 0.26% Varies Housing Authority 0.26% Varies Fiscal Agent Funds - City Varies Varies Fiscal Agent Funds - Successi Varies Varies Varies 24,785,027.08 24,785,027.08 24,785,027.08 24,785,027.08 Varies 37,938.65 37,938.65 37,938.65 37,938.65 24,822,965.73 24,822,965.73 24,822,965.73 24,822,965.73 Varies 2,135,136.13 2,135,136.13 2,135,136.13 2,135,136.13 Varies 2,937,769.37 2,937,769.37 2,937,769.37 2,937,769.37 $ 29,895,871.23 $ 29,895,871.23 5,072,905.50 $ 29,895,871.23 Total Investments $ 29,895,871.23 Cash City Checking 6,989,975.73 City Miscellaneous Cash 68,591.94 Comm. Develop. Comm. 0.00 Successor Agency 595,738.60 Housing Authority 298,367.98 Financing Authority 0.00 Total Cash 7,952,674.25 Total Cash and Investments $ 37,848,545.48 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Reporl There was no investment maturity /purchase transaction made for the month of December 2013 and several deposits /withdrawals wen made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investmen liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six month: that all investments are in compliance to the City's Statement of Investment Policy Approved by: /7 Director TO: Honorable Mayor and Members of the City Council FROM: Daniel Wall, Director of Public W s DATE: February 19, 2014 AUTHORIZE A CONSULTANT AGREEMENT FOR DESIGN OF - . FFIC SIGNALS AT LOS ANGELES STREET RICA AVENUE AND BALDWIN •-, • s OHIO STREET INTERSECTIONS lall ..e It is recommended that the City Council consider authorizing a consultant services agreement with Minagar and Associates Inc. for traffic signal design at Los Angeles Street / La Rica Avenue and Baldwin Park Boulevard / Ohio Street intersections at a cost of for $17,750. BACKGROUND AND DISCUSSION The intersections of Los Angeles Street at La Rica Avenue and Baldwin Park Boulevard at Ohio Street are non - signalized. Both intersections have stop signs for traffic entering the intersection from the minor streets, while the traffic on the major streets has no traffic control. Both intersections also have existing striped school crosswalks. Due to these factors and traffic counts, both intersections are good candidates for a traffic signal installation. The City Staff sought Proposals from consulting professionals experienced in traffic signal design to provide design services for the installation of traffic signals. On December 18, 2014 two proposals were received ( Minagar $17,750 and KOA $22,881), which include the preparation of a complete set of plans, specifications for the purpose of soliciting construction bids for the installation of the traffic signals. Included in the scope of work is construction inspection support. As part of the design process, the designer will examine the intersections' existing conditions and recommend any needed concrete improvements, to meet current ADA guidelines, and any other improvements that might be needed for a safe crossing. The proposed design timeline is as follows: Consultant Selection Schedule Release /Advertisement of RFP ............................. ..................... 11 -21 -2013 Authorization to Award Contract to Minagar and Assoc. Page 2 of 2 February 19, 2014 Deadline for Submittal of Proposals ........................ ................... 12 -18 -2013 Complete Review of Proposals ................................ .... .............. 01 -02 -2014 Award of Design Contract by the City Council . ..........................02 -19 -2014 Design Schedule Pre - Design Meeting ......................................... ..........................02 -27 -2014 Conceptual Layout Approval ............................ ..........................03 -03 -2014 Finalize Design ................................................. ..........................04 -30 -2014 Advertise for Construction ................................ .......................... 05 -22 -2014 Award Construction Contract ........................... ..........................07 -16 -2014 FISCAL IMPAC T There is no fiscal impact to the General Fund associated with this project. The table below shows the Prop C funds available and the anticipated expenditures on this project. Prop C Funds Available for Traffic Signal $350,000 Traffic Signal - Baldwin Park / Stewart Intersection Design and Inspection $17,750 Construction $332,250 Total Anticipated Expenditure $350,000 There are sufficient funds to complete the design and construction of the traffic signals, and therefore staff recommends that the City Council award a design contract for the preparation of plans and specifications in an amount not to exceed $17,750. RECOMMENDATION Staff recommends that the City Council: 1. Authorize the Mayor to sign the consultant agreement to complete the Traffic Signal Plans, Specifications, and prepare the bid package in an amount not to exceed $17,750; and 2. Authorize the appropriation of $350,000 of Prop C funds so there is funding available for construction. Consultant Services Agreement Attachment CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this 19th day of February, 20 14 by and between the City of Baldwin Park, ( "City "), and Minagar and Associates, Inc. ( "Consultant "). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." Additional Agreement provisions, if any, are contained in "Additional Provisions" attached to and incorporated into this Agreement as Exhibit "D." 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit "B." 3. TIME FOR PERFORMANCE. Time is of the essence in the performance of this Agreement. Consultant shall commence and complete the services in this Agreement within the time period shown on "Schedule of Performance" attached to and incorporated into this Agreement as Exhibit "C." 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. Page 2of5 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform with such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and /or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) the City, and its officials, officers, agents and employees are named as additional insured; (2) the coverage provided shall be primary as respects to City, its officials, officers, agents or employees; moreover, any insurance or self- insurance Page 3 of 5 maintained by City or its officials, officers, agents or employees shall be in excess of Consultants' insurance and not contributed with it. (3) the insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (F) With respect to Workers' Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City's ownership of documents includes any and all analysis, computations, plans, correspondence and /or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up -to -date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W -9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITY /LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "16" of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to Page 4 of 5 and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close -out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and /or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 20. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 21. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) CONSULTANT Fred Minagar, Principal Minagar and Associates, Inc. 18662 MacArthur Blvd. Suite 435 Irvine CA 92612 (B) Daniel Wall, P.E. Director of Public Works City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 22. NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Page 5 of 5 Representative identified in Paragraph "21" of this Agreement. Consultant shall send a copy of all notices to the City Attomey- City Attorney: Robert N. Tafoya/ Tafoya & Garcia, LLP 316 W. 2nd St. Ste. 1000 Los Angeles, CA 90012 (213) 617-0600 IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. F.IYUMN City Clerk t SEA,, 0 Manuel Lozano, Mayor Dated: CONSULTANT: FIRM NAME I\A I N 6A jZ fj S 5 a C-1 A Te5,, N C, By: Name:— F_ IV A 6A 9- Dated. l J Zo Title: C' I' �2 I Address: 12;66Z Blvd, ,,'fc�3 6 2 Telephone: wi-wil- 3 32 P. Af. Z_ 4 • EXHIBIT A and C December 17, 2013 Compliance Plans 2.1 Minagar shall prepare the signal design plans using AutoCad. Final plans shall be submitted on 24 "X36 ", 4 millimeter mylar sheets. 2.2 Signal plans shall be prepared at a scale of V= 20' and provide all information needed for bidding and construction when combined with the City's standard signal specifications. Any special specifications shall be noted as part of the plans. 2.3 The plans shall be signed and sealed by a California Registered Civil engineer. 2.4 The Plans shall conform to the City's and Caltrans' signal design guidelines and plan preparation manuals. 2.5 The signal plans shall consider both current conditions and the planned ultimate configuration and operation of the intersection. 2.6 Signing & Striping plans in conjunction with the street improvement plans, ADA ramps and provision of 'left turf lanes shall be prepared. Mask 3. Provision of Plans Submittals 3.1 Minagar shall prepare and submit all the plans in accordance with the following format as specified in the RFP: 0 50% preliminary design plans /conceptual plans shall be provided within two weeks from NTP. 0 75% design plans /conceptual plans shall be provided within two weeks from NTP. 100% final design plans shall be provided within two weeks after receiving the City's comments Task 4. Specifications 4.1 Minagar Team shall prepare and submit all the plans in accordance with the City's standard contract documents and specifications for the project. When required due to participation by other agencies or due to funding source, specifications shall include any related information and specifications for bidding. Task 5. Estimate of Probable Cost 5.1 Minagar Team shall prepare and submit a detailed estimate of probable cost to the City with each set of project plans. Estimates of probable cost will be updated as necessary with each subsequent plan submittal. 5.2 The estimate of probable cost shall identify each item of work, the estimated quantity of work, the unit cost and the extended subtotal for each item. • • 6.1 Minagar Team shall prepare a traffic signal timing chart that make the signal operate and function properly. Timing charts shall be presented to the City for the installation after the traffic signal construction in complete. •• • 6.1 Minagar Team shall provide CEM /inspection support services on as needed basis. f��ill►� /�TcL��C'�. a City of Baldwin Park Scope of Set-vices Summary EXHIBIT A'and C December 17, 2013 The City of Baldwin Park Public Works Department is requesting to provide the following traffic signal, street improvement plans, ADA compliance at intersection corners, signing & striping and potential provision of left turn lanes, traffic signal timing charts preparations, and potential signal inspection, construction management and As- built plans preparations and related services: ® Two New Traffic Signal Design and Preparing PS & E for the Two (2) Intersections of: 9. Los Angeles Street at La Rica Ave. Task 1. Pre - Design Meeting, Data Collection & Field Investigation 1.1 Minagar Team shall attend at a kick -off meeting with the staff from the City's Engineering Department and any other agencies which the City may deem necessary to review the project in detail, and to determine requirements and procedures for design, review and coordination. Available information pertaining to the property will be collected and reviewed. Such information may include the existing or planned street improvement plans, signing and striping plans, street lighting plans, survey data, and traffic studies /volumes. 1.2 Any existing field measurements including survey plans and /or A -CAD base maps to be provided by the City. Field measurement will include a detailed topographic survey of the intersection and each approach to the intersection and each approach to the intersection within 400 feet of the CBR. Field measurements include locating all existing poles, pull boxes, signs, pavement markings, driveways, curbs, drainage structures, and other physical features of the site. 1.3 Minagar Team shall conduct a full review of the intersection to identify design features to improve safety and operations at the intersection. The review may include such features as signage, striping, lane alignments, signal features, driveways, medians, curbs and /or ramps, pavement condition, horizontal and vertical alignment, lighting and lines of sight. 1A Minagar shall utilize the available manual turning movement counts for the weekly A.M., P.M., and off -peak MD periods. Minagar Team shall perform a capacity analysis to determine the appropriate channelization, phasing, and turning lane lengths. A five year horizon shall be used for the analysis. 1.5 Minagar Team shall provide the City with a summary of the data and analysis, along with comments and recommendations regarding the conceptual design. The conceptual design includes ketches indicating signal equipment, a signal phase diagram, pavement or signing and striping revisions, etc. MINAGAR & ASSOCIATES, INC. O C;) 0 n. 06 x O 3. Cl) EXHIBIT B C) 10 C, cc� Cl� C', 69 Vi O O 609 CD Ef3 ol 69 O rq ao ca c it bD m cn kn llv :5 = "z i j tL I'Ll c, 7ro O C;) 0 n. 06 x O 3. Cl) EXHIBIT B 11 BAtDWIN P A, R, K TO: Honorable Mayor and City Council Members FROM: Robert Tafoya, City Attorne DATE: February 19, 2014 n � I r a SUBJECT: Proposed Employment Agreement with Shama Curian, Human Resources Manager The purpose of this report is to request that City Council approval of an employment agreement for the position of Human Resources Manager. The City Attorney along with the Executive Team Manager recommends that Shama Curian be permanently promoted to the Human Resources Manager position. DISCUSSION Attached is a proposed agreement with Shama Curian, to serve at -will as the City of Baldwin Park's Human Resources Manager. The proposed agreement is similar in format to employment agreements developed in the past for at -will positions, and provides the following general terms: 1. Employee shall begin her promotional employment on January 30, 2014. 2. Base annual compensation at the rate of $100,000.00. 3. Future salary adjustments to be based on an annual performance evaluation, with the first such evaluation taking place after twelve months of service. 4. The employee shall serve at the pleasure of the City Council. 5. If the employee is terminated while not in breach of the agreement or for reasons other than malfeasance in office, employee shall receive a lump sum cash payment equal to three (3) months aggregate base salary. Attached to the proposed agreement is Exhibit A, Human Resources Manager Benefits Matrix. v� The proposed salary and benefit is already accounted for in the budget. Iff*0161in I i7m L, I on nc 0 It is recommended that the City Council approve and authorize the City Attorney to enter into the proposed employment agreement with Shama Curian, for services as the Human Resources Manager. 9 AGREEMENT THIS AGREEMENT is made and entered into by and between the City of Baldwin Park, a general law city (hereinafter "City ") and Shama Curian, an individual (hereinafter "Employee "). Section 1. Duties City agrees to employ Employee as the Human Resources Manager to plan, direct, coordinate and review the activities of the Human Resources Division and related programs; and to perform such other legally permissible and proper duties and functions as the Chief Executive Officer may from time to time assign. Employee shall work full -time for City and perform her best efforts. Section 2. Terms of Employment The term of employment shall commence January 30, 2014, and shall continue until terminated as set forth in this Agreement. 2. Employee shall serve at the pleasure of the Council and nothing in this agreement shall prevent, limit, or otherwise interfere with the right of the City Council to terminate the services of Employee as Human Resources Manager for any reason, with or without cause, at any time, subject only to the provisions set forth in Section 4 of this agreement. 3. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Employee to resign at any time from her position with City, by submitting written notice at least thirty (30) days prior to resignation. Section 3. Compensation /Benefits Employee's base annual compensation shall be $100,000.00 and may be modified from time to time by an amended salary resolution, or based upon an annual performance evaluation. The evaluation shall be conducted in accordance with specific criteria jointly developed and finalized by the City and Employee, and shall be used in determining whether there should be an increase in salary. Employee shall receive the first such evaluation after one year of employment, and annually thereafter. Employee shall not be eligible for overtime compensation in any form. Upon hire the City will credit 30 hours of administrative leave to administrative leave accrual account. The City shall provide to Employee all fringe benefits as detailed in Exhibit "A" attached hereto. Section 4. Termination and Severance Pay In the event Employee is not in breach of this Agreement, and is terminated by the City Council for reasons other than malfeasance in office, City shall pay Employee a lump sum cash payment equal to three (3) months aggregate base salary. In the event Employee is terminated because of malfeasance in office, including, but not limited to, her conviction of any illegal act involving moral turpitude or personal gain to her, City shall have no obligation to pay any severance sum provided for in this paragraph. Section 5. General Provisions 1. The text herein shall constitute the entire Agreement between the parties. 2. This Agreement shall be effective as of January 30, 2014. 3. I modified I I L This Agreement shall only be modified in writing by the parties. 4. The Start Date for Employee shall be January 30, 2014 A16 'jTjjjj,jL_ 01 a Manuel Lozano Mayor Date ATTEST: Alejandra Avila City Clerk EMPLOYEE go Date Shama P. Curian Human Resources Manager I Human Resources Manager Benefits Matrix Page I A I i A Insurances/Supplemental Wage Payments Benefits Plan Effective during the payroll period commencing January 2, 2005, the City will contribute to each employee a sum not to exceed the following towards benefits as detailed in this section. January 2, 2005 through July 2, 2005 $750.00/month July 3, 2005 through July 1, 2006 $800.00/month July 2, 2006 through June 30, 2007 $900.00/month July 1, 2007 $950.00/month The employee is required to maintain a minimum coverage for himself/herself in a plan of their choice unless the employee can show proof they have adequate health insurance coverage through another source. In instances where the employee's medical insurance premium is less than the City's monthly contribution, such employee will have an option to have the excess monies placed toward an existing benefit program. These options include: 1. Placement in a City provided health insurance plan for self, two (2) party or family coverage. 2. Placement in a City provided dental insurance plan for self, two (2) party or family coverage. 3. Placement spread over a combination of the options listed above. 4. Elect to receive any excess monies in cash, which will be considered as taxable income, or 5. Elect to place the excess cash monies in a City provided deferred compensation program. MOSSIFID-3 M-a The City will provide a vision plan to all affected employees, and will contribute up to a maximum premium cost of $32.12 per month. If the premium exceeds the amount, then the employee shall be responsible to pay the difference in excess of $32.12 Human Resources Manager Benefits Matrix. Page Life Insurance 2 The City will provide term life insurance in the face amount of $50,000.00 effective January 1, 2005. The City will provide a supplemental life insurance program to enable employees to purchase additional life insurance at the employee's cost and no contribution from the City. Dental Plan Enhancement Effective June 1, 1993, the City will provide for the dental plan enhancement of orthodontics to the "Reimbursable Plan Choice" of the City's dual choice dental plan. Additional cost for this enhancement will be paid for by the City. Those affected individuals currently enrolled in the "Pre -paid Plan Choice" presently receive this benefit. Long -Term Disability and Short Term Disability The City will provide each employee with long -term disability insurance coverage as set forth in the plan on file in the Human Resources Office. Effective June 1, 1993, affected employees will be eligible to receive benefits commencing on the 31St day of non -work related injury or illness, and employees will be eligible to receive a maximum benefit of 66 2/3% of their current base salary up to a maximum of $5,000 per month. Retirement The City will pay 100% of the employer's contribution to the CalPERS retirement program and provide retirement benefits as currently specified under the City's contract with the California Public Employees Retirement System. Effective July 1, 2005, the City will amend the City's contract with the Public Employee's Retirement System (PERS) to provide benefits at the 2.7% at 55 formula for the Local Miscellaneous Employees and to incorporate employee shared participation towards the contribution of said retirement benefit. The employee shared participation of contributions shall be implemented as follows: On July 1, 2005 — employees will pay 100% of the 6.766% increase to normal cost (difference between 2% @55 and 2.7% @ 55 retirement formulas) of their base salary. The employee's cost will be reflected after the pay period ending date of July 2, 2005. On July 1, 2006 — employees will pay 5% and the City will pay 1.766% increase to normal cost (difference between 2% @ 55 and 2.7% @ 55 retirement formulas) of their 3 Human Resources Manager Benefits Matrix Page base salary. The employee's cost will be reflected after the pay period ending date of July 1, 2006. On June 30, 2007 — Employee's will pay 3% and the City will pay 3.766% increase to normal cost (difference between 2% @ 55 and 2.7% @ 55 retirement formulas) of their base salary. The employee's cost will be reflected after the pay period ending date of June 30, 2007. All such employee contributions shall be deposited in the member's retirement account. The City will continue to pay the current employee's contribution of seven (7 %) of the employee's base salary to the Public Employees' Retirement System in addition to the allocated percentage for the increase to normal cost (difference between2% @ 55 and 2.7% @ 55 retirement formulas) a of . 0. Effective July 5, 2005, the City agrees to increase the bilingual pay amount from seventy -five dollars ($75.00) to one hundred dollars ($100.00) per month to a person who is capable of speaking, reading, writing and /or interpreting the language of Spanish, Chinese, Japanese, Vietnamese, Tagalog and Signing. Qualifying tests established by the City shall make determination of capability. Re- testing of individuals will be required to determine bilingual capability in the above stated languages. Only those individuals who score at the level of "Good" or better will be eligible for Bi- lingual pay. Monthlv Phone Allowance Effective July 4, 2004, the City agrees to implement a monthly cellular telephone allowance of $40.00 per month. Attendance and Leaves .qirk I Paves The general policy for sick leave will be as set forth, for all full -time employees, in Section 11.4 of the Personnel Rules. Sick leave will accrue at the rate of 3.6923 hours on a biweekly basis and shall be debited on an hourly basis. Each eligible employee shall elect his /her maximum sick leave hours accrual. Dependent upon the total number of currently accrued sick leave hours, the maximum sick leave hours accrual may be set at 300 hours, 600 hours or 900 hours. If an eligible 4 Human Resources Manager Benefits Matrix Page employee wishes to elect a maximum sick leave accrual level that is at a higher level than their closest currently accrued sick leave hours, they may do so. The maximum accrual elected by the eligible employee will be irrevocable. Once the election is made by the employee, such excess hours will be removed from the employee's sick leave hours accrual, calculated at their then straight time hourly rate and placed into a sick leave hours bank to be paid at no less than 50% of the total value nor more than 75% of the total value, with the timing and method of payment to be determined by the City. When an employee's service with the City is terminated for any reason, no compensation shall be paid for the unused sick leave. Annual Sick Leave Incentive — Sick leave shall accrue on hourly basis of eight (8) hours per month and shall be debited on an hourly usage basis. Each January 1, eligible employees will commence to accrue sick leave hours above their prior elected sick leave hours bank (300, 600 or 900). At the close of the calendar year, each eligible employee will receive 50% of the unused portion of sick leave hours as compensation, calculated at their then straight time hourly rate. Payment will be made at the next closest pay period. Bereavement Leave Each classification represented by the Association shall receive the equivalent of their workweek per incident, as needed, for a death in their immediate family. Immediate family shall mean and include only the employee's spouse, children, stepchildren, foster children, grandchildren, parents, grandparents, brothers, sisters, State Registered Domestic Partner and spouse's Parents and spouse's grandparents. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave for bereavement is provided. \ /arratinn Employees will be entitled to utilize accrued vacation leave after completion of six (6) months continuous employment with the City. Employees may be eligible to utilize accrued vacation leave at an earlier time, upon written request to and approval of their department head. The times during which an employee may take his /her vacation leave shall be determined by the department head with due regard for the wishes of the employee and for the needs of the service. Employees shall, each calendar year, be required to take a minimum of forty (40) consecutive hours vacation leave. In addition, an employee may, with approval of the appointing authority, use vacation leave in lesser increments during the calendar year. Human Resources Manager Benefits Matrix Page Employees may accumulate up to a maximum of two (2) vacation periods in any one calendar year for the purpose of a vacation leave. A vacation period is defined as the maximum amount of vacation leave accrued by an employee in any calendar year, in accordance with Subsections (a), (b), (c), (d) and (e), as stated below. a. Employees having less than five (5) years of employment (vacation accrual = 96 hours per year) the maximum amount of vacation that may be accumulated shall be 192 hours. b. Employees having more than five (5) years service but less than ten (10) years of employment (vacation accrual = 120 hours per year), the maximum amount of vacation that may be accumulated shall be 240 hours. c. Employees having more than ten (10) years but less than fifteen (15) years of employment (vacation accrual = 144 hours per year), the maximum amount of vacation that may be accumulated shall be 288 hours. d. Employees having more than fifteen (15) years but less than twenty (20) years of employment (vacation accrual = 168 hours per year), the maximum amount of vacation that may be accumulated shall be 336 hours. e. Employees having over twenty (20) years of employment (vacation accrual — 192 hours per year). The maximum amount of vacation that may be accumulated shall be 384 hours. If the employee, because of business necessity, is not able to utilize excess accrued vacation hours, upon written request to, and approval of the Department Head, an employee will be given an extension in order to take his /her vacation. In cases where the employee forfeits vacation leave time at the request of the City, upon approval of the Chief Executive Officer or designated representative(s), said employee shall be compensated for forfeited vacation leave time at the employee's current rate of pay. It is the employee's responsibility to schedule vacation time well in advance to avoid forfeiting his /her vacation or to avoid any conflicts. Employees will be entitled to utilize accrued vacation leave after completion of (6) months continuous employment with the City. Employees may be eligible to utilize accrued vacation leave at an earlier time, upon written request to and approval of their department head. 2 Human Resources Manager Benefits Matrix Page The times during which an employee may take his/her vacation leave shall be determined by the appointing authority with due regard for the wishes of the employee and for the needs of the service. Employees will be notified on a quarterly basis of their current and potential maximum vacation hours accrual for the calendar year to assist them in the reduction of excess accrued vacation hours. In the event a legal holiday falls during a vacation leave, such holiday shall not be charged as vacation leave, and the vacation leave shall be extended or accredited accordingly. Employees who separate from the service of the City shall be eligible to receive compensation for all unused, accrued vacation leave. Administrative Leave Effective July 1, 2004 each employee shall receive a maximum of fifty (50) hours of administrative leave with pay each fiscal year. The use of such leave shall be at the reasonable discretion of the employee Unused time at the end of each fiscal year, June 30, will be paid during the following month of July with said time being calculated at their then straight time hourly rate. Holidays For employees working a 4/10 plan, the following days shall be observed as holidays: January 1st, the third Monday in February; the last Monday in May; July 4th; the first Monday in September, November 11th; the fourth Thursday in November; December 24th; December 25th; and such other days as may be designated as holidays by motion of the City Council. If any of the foregoing holidays falls on a Friday and/or Saturday, the holiday will not be observed on the preceding Wednesday or Thursday. If any of the holidays fall on a Sunday, the Monday following is the holiday in lieu thereof. Floating Holidays Employees working a 4/10 plan will receive two (2) ten (10) hour days of floating leave, for a total of twenty (20) hours. Human Resources Manager Benefits Matrix Page imne irons N At the beginning of each calendar year, the City will determine how many of the set holidays fall on a Friday and /or Saturday. An employee will be credited with an equivalent number of hours of holiday time ( "holiday bank "). Each affected employee will also be credited with the above floating holidays. The actual date for the use of such leave shall be subject to the approval of the Chief Executive Officer. This holiday bank leave can be used in hourly increments and combined with other leave. Employees may accumulate up to a maximum of one hundred (100) hours of holiday bank time. If an employee, because of business necessity, is not able to utilize accrued holiday bank hours, upon written request to, and approval of the Chief Executive Officer, the employee will be paid for any excess hours over his /her maximum holiday bank hours accrual. Each January 1, such excess hours will be removed from the employee's holiday bank hours accrual, calculated at their then straight time hourly rate and placed in a holiday hours bank to be paid not later than June 30 of the same year. If an employee separates employment from the City, and has used holiday bank time prior to the occurrence of the actual holiday, he /she will have his /her vacation bank, administrative leave and /or final paycheck reduced to reflect the excess holiday bank time used. If an employee separates employment from the City, and has not used any eligible accrued holiday bank time, he /she will be paid for such eligible holiday bank time at his /her straight time rate. Compensation for Accrued Leave Time Notwithstanding the maximum accruals established for vacation, administrative leave and holiday bank, the Community Development Manager may accrue up to a maximum of three (3) months of additional paid leave time composed of a combination of vacation, administrative leave and /or holiday bank time. Human Resources Manager Benefits Matrix Page BENEFITS MATRIX Insurances /Supplemental Wage Payments Benefits Plan Effective during the payroll period commencing January 2, 2005, the City will contribute to each employee a sum not to exceed the following towards benefits as detailed in this section. January 2, 2005 through July 2, 2005 $750.00 /month July 3, 2005 through July 1, 2006 $800.00 /month July 2, 2006 through June 30, 2007 $900.00 /month July 1, 2007 $950.00 /month The employee is required to maintain a minimum coverage for himself /herself in a plan of their choice unless the employee can show proof they have adequate health insurance coverage through another source. In instances where the employee's medical insurance premium is less than the City's monthly contribution, such employee will have an option to have the excess monies placed toward an existing benefit program. These options include: 1. Placement in a City provided health insurance plan for self, two (2) party or family coverage. 2. Placement in a City provided dental insurance plan for self, two (2) party or family coverage. 3. Placement spread over a combination of the options listed above. 4. Elect to receive any excess monies in cash, which will be considered as taxable income, or 5. Elect to place the excess cash monies in a City provided deferred compensation program. Vision Plan The City will provide a vision plan to all affected employees, and will contribute up to a maximum premium cost of $32.12 per month. If the premium exceeds the amount, then the employee shall be responsible to pay the difference in excess of $32.12 Human Resources Manager Benefits Matrix Page Life Insurance The City will provide term life insurance in the face amount of $50,000.00 effective January 1, 2005. The City will provide a supplemental life insurance program to enable employees to purchase additional life insurance at the employee's cost and no contribution from the City. Dental Plan Enhancement Effective June 1, 1993, the City will provide for the dental plan enhancement of orthodontics to the "Reimbursable Plan Choice" of the City's dual choice dental plan. Additional cost for this enhancement will be paid for by the City. Those affected individuals currently enrolled in the "Pre -paid Plan Choice" presently receive this benefit. Long -Term Disability and Short Term Disability The City will provide each employee with long -term disability insurance coverage as set forth in the plan on file in the Human Resources Office. Effective June 1, 1993, affected employees will be eligible to receive benefits commencing on the 31St day of non -work related injury or illness, and employees will be eligible to receive a maximum benefit of 66 2/3% of their current base salary up to a maximum of $5,000 per month. Retirement The City will pay 100% of the employer's contribution to the CalPERS retirement program and provide retirement benefits as currently specified under the City's contract with the California Public Employees Retirement System. Effective July 1, 2005, the City will amend the City's contract with the Public Employee's Retirement System (PERS) to provide benefits at the 2.7% at 55 formula for the Local Miscellaneous Employees and to incorporate employee shared participation towards the contribution of said retirement benefit. The employee shared participation of contributions shall be implemented as follows: On July 1, 2005 — employees will pay 100% of the 6.766% increase to normal cost (difference between 2% @55 and 2.7% @ 55 retirement formulas) of their base salary. The employee's cost will be reflected after the pay period ending date of July 2, 2005. On July 1, 2006 — employees will pay 5% and the City will pay 1.766% increase to normal cost (difference between 2% @ 55 and 2.7% @ 55 retirement formulas) of their 3 Human Resources Manager Benefits Matrix Page base salary. The employee's cost will be reflected after the pay period ending date of July 1, 2006. On June 30, 2007 — Employee's will pay 3% and the City will pay 3.766% increase to normal cost (difference between 2% @ 55 and 2.7% @ 55 retirement formulas) of their base salary. The employee's cost will be reflected after the pay period ending date of June 30, 2007. All such employee contributions shall be deposited in the member's retirement account. The City will continue to pay the current employee's contribution of seven (7 %) of the employee's base salary to the Public Employees' Retirement System in addition to the allocated percentage for the increase to normal cost (difference between2% @ 55 and 2.7% @ 55 retirement formulas) Effective July 5, 2005, the City agrees to increase the bilingual pay amount from seventy -five dollars ($75.00) to one hundred dollars ($100.00) per month to a person who is capable of speaking, reading, writing and /or interpreting the language of Spanish, Chinese, Japanese, Vietnamese, Tagalog and Signing. Qualifying tests established by the City shall make determination of capability. Re- testing of individuals will be required to determine bilingual capability in the above stated languages. Only those individuals who score at the level of "Good" or better will be eligible for Bi- lingual pay. Monthly Phone Allowance Effective July 4, 2004, the City agrees to implement a monthly cellular telephone allowance of $40.00 per month. Attendance and Leaves Sick Leave The general policy for sick leave will be as set forth, for all full -time employees, in Section 11.4 of the Personnel Rules. Sick leave will accrue at the rate of 3.6923 hours on a biweekly basis and shall be debited on an hourly basis. Each eligible employee shall elect his /her maximum sick leave hours accrual. Dependent upon the total number of currently accrued sick leave hours, the maximum sick leave hours accrual may be set at 300 hours, 600 hours or 900 hours. If an eligible rd Human Resources Manager Benefits Matrix Page employee wishes to elect a maximum sick leave accrual level that is at a higher level than their closest currently accrued sick leave hours, they may do so. The maximum accrual elected by the eligible employee will be irrevocable. Once the election is made by the employee, such excess hours will be removed from the employee's sick leave hours accrual, calculated at their then straight time hourly rate and placed into a sick leave hours bank to be paid at no less than 50% of the total value nor more than 75% of the total value, with the timing and method of payment to be determined by the City. When an employee's service with the City is terminated for any reason, no compensation shall be paid for the unused sick leave. Annual Sick Leave Incentive — Sick leave shall accrue on hourly basis of eight (8) hours per month and shall be debited on an hourly usage basis. Each January 1, eligible employees will commence to accrue sick leave hours above their prior elected sick leave hours bank (300, 600 or 900). At the close of the calendar year, each eligible employee will receive 50% of the unused portion of sick leave hours as compensation, calculated at their then straight time hourly rate. Payment will be made at the next closest pay period. Bereavement Leave Each classification represented by the Association shall receive the equivalent of their workweek per incident, as needed, for a death in their immediate family. Immediate family shall mean and include only the employee's spouse, children, stepchildren, foster children, grandchildren, parents, grandparents, brothers, sisters, State Registered Domestic Partner and spouse's Parents and spouse's grandparents. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave for bereavement is provided. Vacation Employees will be entitled to utilize accrued vacation leave after completion of six (6) months continuous employment with the City. Employees may be eligible to utilize accrued vacation leave at an earlier time, upon written request to and approval of their department head. The times during which an employee may take his /her vacation leave shall be determined by the department head with due regard for the wishes of the employee and for the needs of the service. Employees shall, each calendar year, be required to take a minimum of forty (40) consecutive hours vacation leave. In addition, an employee may, with approval of the appointing authority, use vacation leave in lesser increments during the calendar year. 5 Human Resources Manager Benefits Matrix. Page Employees may accumulate up to a maximum of two (2) vacation periods in any one calendar year for the purpose of a vacation leave. A vacation period is defined as the maximum amount of vacation leave accrued by an employee in any calendar year, in accordance with Subsections (a), (b), (c), (d) and (e), as stated below. a. Employees having less than five (5) years of employment (vacation accrual = 96 hours per year) the maximum amount of vacation that may be accumulated shall be 192 hours. b. Employees having more than five (5) years service but less than ten (10) years of employment (vacation accrual = 120 hours per year), the maximum amount of vacation that may be accumulated shall be 240 hours. c. Employees having more than ten (10) years but less than fifteen (15) years of employment (vacation accrual = 144 hours per year), the maximum amount of vacation that may be accumulated shall be 288 hours. d. Employees having more than fifteen (15) years but less than twenty (20) years of employment (vacation accrual = 168 hours per year), the maximum amount of vacation that may be accumulated shall be 336 hours. e. Employees having over twenty (20) years of employment (vacation accrual 192 hours per year). The maximum amount of vacation that may be accumulated shall be 384 hours. If the employee, because of business necessity, is not able to utilize excess accrued vacation hours, upon written request to, and approval of the Department Head, an employee will be given an extension in order to take his /her vacation. In cases where the employee forfeits vacation leave time at the request of the City, upon approval of the Chief Executive Officer or designated representative(s), said employee shall be compensated for forfeited vacation leave time at the employee's current rate of pay. It is the employee's responsibility to schedule vacation time well in advance to avoid forfeiting his /her vacation or to avoid any conflicts. Employees will be entitled to utilize accrued vacation leave after completion of (6) months continuous employment with the City. Employees may be eligible to utilize accrued vacation leave at an earlier time, upon written request to and approval of their department head. Human Resources Manager Benefits Matrix Page The times during which an employee may take his/her vacation leave shall be determined by the appointing authority with due regard for the wishes of the employee and for the needs of the service. Employees will be notified on a quarterly basis of their current and potential maximum vacation hours accrual for the calendar year to assist them in the reduction of excess accrued vacation hours. In the event a legal holiday falls during a vacation leave, such holiday shall not be charged as vacation leave, and the vacation leave shall be extended or accredited accordingly. Employees who separate from the service of the City shall be eligible to receive compensation for all unused, accrued vacation leave. Administrative Leave Effective July 1, 2004 each employee shall receive a maximum of fifty (50) hours of administrative leave with pay each fiscal year. The use of such leave shall be at the reasonable discretion of the employee Unused time at the end of each fiscal year, June 30, will be paid during the following month of July with said time being calculated at their then straight time hourly rate. Holidays For employees working a 4/10 plan, the following days shall be observed as holidays: January 1st, the third Monday in February; the last Monday in May; July 4th; the first Monday in September; November 11th; the fourth Thursday in November; December 24th; December 25th; and such other days as may be designated as holidays by motion of the City Council. If any of the foregoing holidays falls on a Friday and/or Saturday, the holiday will not be observed on the preceding Wednesday or Thursday. If any of the holidays fall on a Sunday, the Monday following is the holiday in lieu thereof. Floatinq Holidays Employees working a 4/10 plan will receive two (2) ten (10) hour days of floating leave, for a total of twenty (20) hours. Human Resources Manager Benefits Matrix Page 1nmM[[eF-VA0 At the beginning of each calendar year, the City will determine how many of the set holidays fall on a Friday and /or Saturday. An employee will be credited with an equivalent number of hours of holiday time ( "holiday bank "). Each affected employee will also be credited with the above floating holidays. The actual date for the use of such leave shall be subject to the approval of the Chief Executive Officer. This holiday bank leave can be used in hourly increments and combined with other leave. Employees may accumulate up to a maximum of one hundred (100) hours of holiday bank time. If an employee, because of business necessity, is not able to utilize accrued holiday bank hours, upon written request to, and approval of the Chief Executive Officer, the employee will be paid for any excess hours over his /her maximum holiday bank hours accrual. Each January 1, such excess hours will be removed from the employee's holiday bank hours accrual, calculated at their then straight time hourly rate and placed in a holiday hours bank to be paid not later than June 30 of the same year. If an employee separates employment from the City, and has used holiday bank time prior to the occurrence of the actual holiday, he /she will have his /her vacation bank, administrative leave and /or final paycheck reduced to reflect the excess holiday bank time used. If an employee separates employment from the City, and has not used any eligible accrued holiday bank time, he /she will be paid for such eligible holiday bank time at his /her straight time rate. Compensation for Accrued Leave Time Notwithstanding the maximum accruals established for vacation, administrative leave and holiday bank, the Community Development Manager may accrue up to a maximum of three (3) months of additional paid leave time composed of a combination of vacation, administrative leave and /or holiday bank time. 1 ii B_A_L_DWIN P A, R, K COUNCIL CITY CITY OF BALDWIN .A STAFF REPORT O ITEM NO. TO: Honorable Mayor and Members of the City Council FROM: Daniel Wall, Director of Public Work r DATE: February 19, 2014 • r .r A I _�•• • • • r • STANDARDS At Its meeting on February 5, 2014 the City Council introduced Ordinance No. 1363 for first reading. As required staff is bringing back the ordinance for second reading and adoption. The City of Baldwin Park is one of the participants of the Enhanced Watershed Management Program of the Upper San Gabriel River Watershed Group. The MS4 Permit mandates Permittees electing to prepare an Enhanced Watershed Management Program to demonstrate that there are LID ordinances in place meeting the requirements of the Permit's Planning and Land Development Program. The overarching goals of LID Standards are: (1) reducing the amounts of pollutants in stormwater and urban runoff; (2) development of specifications for low cost treatment systems that are easy for the developer to install, and (3) encourage the installation of treatment systems that are easy to maintain minimizing the need for City enforcement. DISCUSSION In order to comply with the State's mandate, the City must adopt LID standards. These standards are only applicable to larger projects and compliance in most cases can easily be achieved through appropriate site grading and infiltration. In situations where compliance is in infeasible other methods alternative compliance methods are provided in the MS4 permit. FISCAL IMPACT There is no foreseeable impact to the General Fund. Future Capital Improvement projects would likely be subject to the LID Standards; however Capital Improvement projects are typically funded with restricted funds and not General Funds. Ordinance Establishing LID Standards February 19, 2014 It is recommended the City Council waive further reading, read by title only and adopt on second reading Ordinance No. 1363, "An Ordinance amending Title 5 of the City of Baldwin Park Municipal Code to establish Low Impact Development Standards" waive further reading. Attachment: ORDINANCE NO. 1363 ORDINANCEnIO. 1363 AN ORDINANCE AMENDING TITLE 5 OF THE CITY OF BALDWIN PARK (A) The City of Baldwin Park is authorized by Article XI, §5 and §7 of the State Constitution to exercise the police power of the State by adopting regulations to promote public health, public safety and general prosperity. (B) The City of Baldwin Park has authority under the California Water Code to adopt and enforce ordinances imposing conditions, restrictions and limitations with respect to any activity which might degrade the quality of waters of the State. (C) The city is a permittee under the "Waste Discharge Requirements for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles County, Except those Discharges Originating from the City of Long Beach MS4," issued by the California Regional Water Quality Control Board - -Los Angeles Region," (Order No. R4- 2012 -0175) which also serves as an NPDES Permit under the Federal Clean Water Act (NPDES No. CAS004001), as well as Waste Discharge Requirements under California law (the "Municipal NPDES permit "). In order to participate in a Watershed Management Program and /or Enhanced Watershed Management Program, the Municipal NPDES permit requires permittees to develop and implement a LID Ordinance. (D) The City of Baldwin Park is committed to a stormwater management program that protects water quality and water supply by employing watershed -based approaches that balance environmental, social, and economic considerations. (E) Urbanization has led to increased impervious surface areas resulting in increased water runoff and less infiltration to groundwater aquifers causing the transport of pollutants to downstream receiving waters. (F) LID is widely recognized as a sensible, cost effective approach to managing the quantity and quality of stormwater runoff by setting standards and practices to maintain or restore the natural hydrologic character of a development site, reduce off -site runoff, improve water quality, and provide groundwater recharge. (G) It is the intent of the City of Baldwin Park to expand the applicability of the existing Standard Urban Stormwater Mitigation Plan (SUSMP) requirements by providing stormwater and rainwater LID strategies for Development and Redevelopment projects as defined under "Applicability." The City Council of the City of Baldwin Park does ordain as follows: Title 5 §52.13 of the City of Baldwin Park Municipal Code is amended in its entirety to read as follows: 1 J' Except as specifically provided herein, any term used in Title 5 §52.13 shall be defined as that term in the current Municipal NPDES permit, or if it is not specifically defined in either the Municipal NPDES permit, then as such term is defined in the Federal Clean Water Act, as amended, and /or the regulations promulgated thereunder. If the definition of any term contained in this chapter conflicts with the definition of the same term in the current Municipal NPDES permit, then the definition contained in the Municipal NPDES permit shall govern. The following words and phrases shall have the following meanings when used in this chapter: Automotive Service Facility means a facility that is categorized in any one of the following Standard Industrial Classification (SIC) and North American Industry Classification System (NAICS) codes. For inspection purposes, Permittees need not inspect facilities with SIC codes 5013, 5014, 5541, 5511, provided that these facilities have no outside activities or materials that may be exposed to stormwater (Source: Order No. R4- 2012 - 0175). Basin Plan means the Water Quality Control Plan, Los Angeles Region, Basin Plan for the Coastal Watersheds of Los Angeles and Ventura Counties, adopted by the Regional Water Board on June 13, 1994 and subsequent amendments (Source: Order No. R4- 2012 - 0175). Best Management Practice (BMP) means practices or physical devices or systems designed to prevent or reduce pollutant loading from stormwater or non - stormwater discharges to receiving waters, or designed to reduce the volume of stormwater or non - stormwater discharged to the receiving water (Source: Order No. R4- 2012 - 0175). Biofiltration means a LID BMP that reduces stormwater pollutant discharges by intercepting rainfall on vegetative canopy, and through incidental infiltration and /or evapotranspiration, and filtration. Incidental infiltration is an important factor in achieving the required pollutant load reduction. Therefore, the term "biofiltration" as used in this Ordinance is defined to include only systems designed to facilitate incidental infiltration or achieve the equivalent pollutant reduction as biofiltration BMPs with an underdrain (subject to approval by the Regional Board's Executive Officer). Biofiltration BMPs include bioretention systems with an underdrain and bioswales (Modified from: Order No. R4- 2012- 0175). Bioretention means a LID BMP that reduces stormwater runoff by intercepting rainfall on vegetative canopy, and through evapotranspiration and infiltration. The bioretention system typically includes a minimum 2 -foot top layer of a specified soil and compost mixture underlain by a gravel - filled temporary storage pit dug into the in -situ soil. As defined in the Municipal NPDES permit, a bioretention BMP may be designed with an overflow drain, but may not include an underdrain. When a bioretention BMP is designed or constructed with an underdrain it is regulated by the Municipal NPDES permit as biofiltration (Modified from: Order No. 84- 2012- 0175). 2 Bioswale means a LID BMP consisting of a shallow channel lined with grass or other dense, low-growing vegetation. Bioswales are designed to collect stormwater runoff and to achieve a uniform sheet flow through the dense vegetation for a period of several minutes (Source: Order No. R4-2012-0175). City means the City of Baldwin Park. Clean Water Act (CWA) means the Federal Water Pollution Control Act enacted in 1972, by Public Law 92-500, and amended by the Water Quality Act of 1987. The Clean Water Act prohibits the discharge of pollutants to Waters of the United States unless the discharge is in accordance with an NPDES permit. Commercial Malls means any development on private land comprised of one or more buildings forming a complex of stores which sells various merchandise, with interconnecting walkways enabling visitors to easily walk from store to store, along with parking area(s). A commercial mall includes, but is not limited to: mini-malls, strip malls, other retail complexes, and enclosed shopping malls or shopping centers (Source: Order No. R4-2012-0175). Construction Activity means any construction or demolition activity, clearing, grading, grubbing, or excavation or any other activity that result in land disturbance. Construction does not include emergency construction activities required to immediately protect public health and safety or routine maintenance activities required to maintain the integrity of structures by performing minor repair and restoration work, maintain the original line and grade, hydraulic capacity, or original purposes of the facility. See "Routine Maintenance" definition for further explanation. Where clearing, grading or excavating of underlying soil takes place during a repaving operation, State General Construction Permit coverage by the State of California General Permit for Storm Water Discharges Associated with Industrial Activities or for Stormwater Discharges Associated with Construction Activities is required if more than one acre is disturbed or the activities are part of a larger plan (Source: Order No. R4-2012-0175). Control means to minimize, reduce or eliminate by technological, legal, contractual, or other means, the discharge of pollutants from an activity or activities (Source: Order No. R4 -2012- 0175). Development means construction, rehabilitation, redevelopment or reconstruction of any public or private residential project (whether single-family, multi-unit or planned unit development); industrial, commercial, retail, and other non-residential projects, including public agency projects; or mass grading for future construction. It does not include routine maintenance to maintain original line and grade, hydraulic capacity, or original purpose of facility, nor does it include emergency construction activities requited to immediately protect public health and safety (Source: Order No. R4-2012-0175). Directly Adjacent means situated within 200 feet of the contiguous zone required for the continued maintenance, function, and structural stability of the environmentally sensitive area (Source: Order No. R4-2012-0175). 3 Discharge means any release, spill, leak, pump, flow, escape, dumping, or disposal of any liquid, semi - solid, or solid substance. Disturbed Area means an area that is altered as a result of clearing, grading, and /or excavation (Source: Order No. R4- 2012- 0175). Flow- through BMPs means modular, vault type "high flow biotreatment" devices contained within an impervious vault with an underdrain or designed with an impervious liner and an underdrain (Modified from: Order No. R4 -2012- 0175). General Construction Activities Storm Water Permit (GCASP) means the general NPDES permit adopted by the State Board which authorizes the discharge of stormwater from construction activities under certain conditions. General Industrial Activities Storm eater Permit (GIASP) means the general NPDES permit adopted by the State Board which authorizes the discharge of stormwater from certain industrial activities under certain conditions. Green Roof means a LID BMP using planter boxes and vegetation to intercept rainfall on the roof surface. Rainfall is intercepted by vegetation leaves and through evapotranspiration. Green roofs may be designed as either a bioretention BMP or as a biofiltration BMP. To receive credit as a bioretention BMP, the green roof system planting medium shall be of sufficient depth to provide capacity within the pore space volume to contain the design storm depth and may not be designed or constructed with an underdrain (Source: Order No. R4- 2012 - 0175). Hazardous Material(s) means any material(s) defined as hazardous by Division 20, Chapter 6.95 of the California Health and Safety Code. Hillside means a property located in an area with known erosive soil conditions, where the development contemplates grading on any natural slope that is 25% or greater and where grading contemplates cut or fill slopes (Source: Order No. R4- 2012- 0175). Impervious Surface means any man -made or modified surface that prevents or significantly reduces the entry of water into the underlying soil, resulting in runoff from the surface in greater quantities and /or at an increased rate, when compared to natural conditions prior to development. Examples of places that commonly exhibit impervious surfaces include parking lots, driveways, roadways, storage areas, and rooftops. The imperviousness of these areas commonly results from paving, compacted gravel, compacted earth, and oiled earth. Industrial Park means land development that is set aside for industrial development. Industrial parks are usually located close to transport facilities, especially where more than one transport modalities coincide: highways, railroads, airports, and navigable rivers. It includes office parks, which have offices and light industry (Source: Order No. R4- 2012 - 0175). 11 Infiltration BMP means a LID BMP that reduces stormwater runoff by capturing and infiltrating the runoff into in -situ soils or amended onsite soils. Examples of infiltration BMPs include infiltration basins, dry wells, and pervious pavement (Source: Order No. R4 -2012- 0175). LID means Low Impact Development. LID consists of building and landscape features designed to retain or filter stormwater runoff (Source: Order No. R4- 2012- 0175). MS4 means Municipal Separate Storm Sewer System (MS4). The MS4 is a conveyance or system of conveyances (including roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, manmade channels, or storm drains): (i) Owned or operated by a State, city, town, borough, county, parish, district, association, or other public body (created by or pursuant to State law) having jurisdiction over disposal of sewage, industrial wastes, stormwater, or other wastes, including special districts under State law such as a sewer district, flood control district or drainage district, or similar entity, or an Indian tribe or an authorized Indian tribal organization, or a designated and approved management agency under section 208 of the CWA that discharges to waters of the United States; (ii) Designed or used for collecting or conveying stormwater; (iii)Which is not a combined sewer; and (iv)Which is not part of a Publicly Owned Treatment Works (POTW) as defined at 40 CFR § 122.2. (40 CFR § 122.26(b)(8)) (Source: Order No. R4- 2012 -0175) National Pollutant Discharge Elimination System (NPDES) means the national program for issuing, modifying, revoking and reissuing, terminating, monitoring and enforcing permits, and imposing and enforcing pretreatment requirements, under CWA §307, 402, 318, and 405. The term includes an "approved program" (Source: Order No. R4- 2012- 0175). Natural Drainage System means a drainage system that has not been improved (e.g., channelized or armored). The clearing or dredging of a natural drainage system does not cause the system to be classified as an improved drainage system (Source: Order No. R4- 2012 - 0175). New Development means land disturbing activities; structural development, including construction or installation of a building or structure, creation of impervious surfaces; and land subdivision (Source: Order No. R4- 2012- 0175). Non- Storwater Discharge means any discharge to a municipal storm drain system that is not composed entirely of stormwater (Source: Order No. R4- 2012- 0175). Parking Lot means land area or facility for the parking or storage of motor vehicles used for businesses, commerce, industry, or personal use, with a lot size of 5,000 square feet or more of surface area, or with 25 or more parking spaces (Source: Order No. R4- 2012 - 01.75). 5 Person means any individual, partnership, co-partnership, firm, company, corporation, association, joint stock company, trust, state, governmental entity or any other legal entity, or their legal representatives, agents or assigns. The masculine gender shall include the feminine and the singular shall include the plural where indicated by the context. Planning Priority Projects means development projects subject to Permittee conditioning and approval for the design and implementation of post-construction controls to mitigate stormwater pollution, prior to completion of the project(s) (Modified from: Order No. R4-2012-0175). Pollutant means any "pollutant" defined in Section 502(6) of the Federal Clean Water Act or incorporated into the California Water Code See. 13373. Pollutants may include, but are not Limited to the following: (1) Commercial and industrial waste (such as fuels, solvents, detergents, plastic pellets, hazardous substances, fertilizers, pesticides, slag, ash, and sludge). (2) Metals (such as cadmium, lead, zinc, copper, silver, nickel, chromium, and non- metals such as phosphorus and arsenic). (3) Petroleum hydrocarbons (such as fuels, lubricants, surfactants, waste oils, solvents, coolants, and grease). (4) Excessive eroded soil, sediment, and particulate materials in amounts that may adversely affect the beneficial use of the receiving waters, flora, or fauna of the State. (5) Animal wastes (such as discharge from confinement facilities, kennels, pens, recreational facilities, stables, and show facilities). (6) Substances having characteristics such as pH less than 6 or greater than 9, or unusual coloration or turbidity, or excessive levels of fecal coliform, or fecal streptococcus, or enterococcus. Project means all development, redevelopment, and land disturbing activities. The term is not limited to "Project" as defined under CEQA (Pub. Resources Code §21065) (Source: Order No. R4-2012-0175). Rainfall Harvest and Use means a LID BMP system designed to capture runoff, typically from a roof but can also include runoff capture from elsewhere within the site, and to provide for temporary storage until the harvested water can be used for irrigation or non-potable uses. The harvested water may also be used for potable water uses if the system includes disinfection treatment and is approved for such use by the local building department (Source: Order No. R4- 2012- 0175). Receiving Water means "water of the United States" into which waste and/or pollutants are or may be discharged (Source: Order No. R4-2012-0175). 2 Redevelopment means land - disturbing activity that results in the creation, addition, or replacement of 5,000 square feet or more of impervious surface area on an already developed site. Redevelopment includes, but is not limited to: the expansion of a building footprint; addition or replacement of a structure; replacement of impervious surface area that is not part of routine maintenance activity; and land disturbing activity related to structural or impervious surfaces. It does not include routine maintenance to maintain original line and grade, hydraulic capacity, or original purpose of facility, nor does it include emergency construction activities required to immediately protect public health and safety (Source: Order No. R4 -2012- 0175). Regional Board means the California Regional Water Quality Control Board, Los Angeles Region. Restaurant means a facility that sells prepared foods and drinks for consumption, including stationary lunch counters and refreshment stands selling prepared foods and drinks for immediate consumption (SIC Code 5812) (Source: Order No. R4- 2012 - 0175). Retail Gasoline Outlet means any facility engaged in selling gasoline and lubricating oils (Source: Order No. R4 -2012- 0175). Routine Maintenance Routine maintenance projects include, but are not limited to projects conducted to: 1. Maintain the original line and grade, hydraulic capacity, or original purpose of the facility. 2. Perform as needed restoration work to preserve the original design grade, integrity and hydraulic capacity of flood control facilities. 3. Includes road shoulder work, re- grading dirt or gravel roadways and shoulders and performing ditch cleanouts. 4. Update existing lines* and facilities to comply with applicable codes, standards, and regulations regardless if such projects result in increased capacity. 5. Repair leaks Routine maintenance does not include construction of new** lines or facilities resulting from compliance with applicable codes, standards and regulations. * Update existing lines includes replacing existing lines with new materials or pipes. * * New lines are those that are not associated with existing facilities and are not part of a project to update or replace existing lines (Source: Order No. R4- 2012 - 0175). Significant Ecological Areas (SEAS) means an area that is determined to possess an example of biotic resources that cumulatively represent biological diversity, for the purposes of protecting biotic diversity, as part of the Los Angeles County General Plan. Areas are designated as SEAs, if they possess one or more of the following criteria: 1. The habitat of rare, endangered, and threatened plant and animal species. 2. Biotic communities, vegetative associations, and habitat of plant and animal species that are either one of a kind, or are restricted in distribution on a regional basis. 3. Biotic communities, vegetative associations, and habitat of plant and animal species that are either one of a kind or are restricted in distribution in Los Angeles County. H 4. Habitat that at some point in the life cycle of a species or group of species, serves as a concentrated breeding, feeding, resting, migrating grounds and is limited in availability either regionally or within Los Angeles County. 5. Biotic resources that are of scientific interest because they are either an extreme in physical /geographical limitations, or represent an unusual variation in a population or community. 6. Areas important as game species habitat or as fisheries. 7. Areas that would provide for the preservation of relatively undisturbed examples of natural biotic communities in Los Angeles County. 8. Special areas (Source: Order No. R4 -2012- 0175). Site means land or water area where any "facility or activity" is physically located or conducted, including adjacent land used in connection with the facility or activity (Source: Order No. R4- 2012- 0175). Storm Drain System means any facilities or any part of those facilities, including streets, gutters, conduits, natural or artificial drains, channels, and watercourses that are used for the purpose of collecting, storing, transporting or disposing of Stormwater and are located within the City of Baldwin Park. Storm Water or Stormwater means water that originates from atmospheric moisture (rain or snow) and that falls onto land, water, or other surfaces. Without any change in its meaning, this term may be spelled or written as one word or two separate words. Stormwater Runoff means that part of precipitation (rainfall or snowmelt) which travels across a surface to the storm drain system or receiving waters. SUSMP means the Los Angeles Countywide Standard Urban Stormwater Mitigation Plan. The SUSMP was required as part of the previous Municipal NPDES Permit (Order No. 01 -182, NPDES No. CAS004001) and required plans that designate best management practices (BMPs) that must be used in specified categories of development projects. Urban Runoff means surface water flow produced by storm and non -storm events. Non -storm events include flow from residential, commercial, or industrial activities involving the use of potable and non - potable water. II. STORMWATER POLLUTION CON'T'ROL MEASURES FOR DEVELOPMENT PLANNING AND CONS'T'RUCTION ACTIVITIES (A) Objective. The provisions of this section contain requirements for construction activities and facility operations of Development and Redevelopment projects to comply with the current "Municipal NPDES permit," lessen the water quality impacts of development by using smart growth practices, and integrate LID design principles to mimic pedevelopment hydrology through infiltration, evapotranspiration and rainfall harvest and use. LID shall be inclusive of SUSMP requirements. N. (B) Scope. This Section contains requirements for stormwater pollution control measures in Development and Redevelopment projects and authorizes the City of Baldwin Park to further define and adopt stormwater pollution control measures, develop LID principles and requirements, including but not limited to the objectives and specifications for integration of LID strategies, grant waivers from the requirements of the Standard Urban Stormwater Mitigation Plan, and collect funds for projects that are granted waivers. Except as otherwise provided herein, the City of Baldwin Park shall administer, implement and enforce the provisions of this Section. (C) Applicability. The following Development and Redevelopment projects, termed "Planning Priority Projects," shall comply with the requirements of this chapter: (1) All development projects equal to 1 acre or greater of disturbed area that adds more than 10,000 square feet of impervious surface area. (2) Industrial parks 10,000 square feet or more of surface area. (3) Commercial malls 10,000 square feet or more of surface area. (4) Retail gasoline outlets with 5,000 square feet or more of surface area. (5) Restaurants (Standard Industrial Classification (SIC) of 5812) with 5,000 square feet or more of surface area. (6) Parking lots with 5,000 square feet or more of impervious surface area, or with 25 or more parking spaces. (7) Streets and roads construction of 10,000 square feet or more of impervious surface area. (8) Automotive service facilities (Standard Industrial Classification (SIC) of 5013, 5014, 5511, 5541, 7532 -7534 and 7536 -7539) 5,000 square feet or more of surface area. (9) Projects located in or directly adjacent to, or discharging directly to an Environmentally Sensitive Area (ESA), where the development will: a. Discharge stormwater runoff that is likely to impact a sensitive biological species or habitat; and b. Create 2,500 square feet or more of impervious surface area (10) Single - family hillside homes. (11) Redevelopment Projects I a. Land disturbing activity that results in the creation or addition or replacement of 5,000 square feet or more of impervious surface area on an already developed site on Planning Priority Project categories. b. Where Redevelopment results in an alteration to more than fifty percent of impervious surfaces of a previously existing development, and the existing development was not subject to post- construction stormwater quality control requirements, the entire project must be mitigated. c. Where Redevelopment results in an alteration of less than fifty percent of impervious surfaces of a previously existing development, and the existing development was not subject to post- construction stormwater quality control requirements, only the alteration must be mitigated, and not the entire development. d. Redevelopment does not include routine maintenance activities that are conducted to maintain original line and grade, hydraulic capacity, original purpose of facility or emergency redevelopment activity required to protect public health and safety. Impervious surface replacement, such as the reconstruction of parking lots and roadways which does not disturb additional area and maintains the original grade and alignment, is considered a routine maintenance activity. Redevelopment does not include the repaving of existing roads to maintain original line and grade. e. Existing single- family dwelling and accessory structures are exempt from the Redevelopment requirements unless such projects create, add, or replace 10,000 square feet of impervious surface area. (D) Effective Date. The Planning and Land Development requirements contained in Section 7 of Order No. R4- 2012 -0175 shall become effective March 1, 2014. This includes Planning Priority Projects that are discretionary permit projects or project phases that have not been deemed complete for processing, or discretionary permit projects without vesting tentative maps that have not requested and received an extension of previously granted approvals within 90 days of March 1, 2014. Projects that have been deemed complete within 90 days of March 1, 2014 are not subject to the requirements Section 7. (E) Stormwater Pollution Control Requirements. The Site for every Planning Priority Project shall be designed to control pollutants, pollutant loads, and runoff volume to the maximum extent feasible by minimizing impervious surface area and controlling runoff from impervious surfaces through infiltration, evapotranspiration, bioretention and /or rainfall harvest and use. (1) A new single- family hillside home development shall include mitigation measures to: a. Conserve natural areas; b. Protect slopes and channels; 10 c. Provide storm drain system stenciling and signage; d. Divert roof runoff to vegetated areas before discharge unless the diversion would result in slope instability; and e. Direct surface flow to vegetated areas before discharge, unless the diversion would result in slope instability. (2) Street and road construction of 10,000 square feet or more of impervious surface shall follow USEPA guidance regarding Managing Wet Weather with Green Infrastructure: Green Streets (December 2008 EPA - 833 -F -08 -009) to the maximum extent practicable. (3) The remainder of Planning Priority Projects shall prepare a LID Plan to comply with the following: a. Retain stormwater runoff onsite for the Stormwater Quality Design Volume (SWQDv) defined as the runoff from: The 85th percentile 24 -hour runoff event as determined from the Los Angeles County 85th percentile precipitation isohyetal map; or ii. The volume of runoff produced from a 0.75 inch, 24 -hour rain event, whichever is greater. b. When, as determined by the City Engineer, 100 percent onsite retention of the SWQDv is technically infeasible, partially or fully, the infeasibility shall be demonstrated in the submitted LID Plan. The technical infeasibility may result from conditions that may include, but are not limited to: i. The infiltration rate of saturated in -situ soils is less than 0.3 inch per hour and it is not technically feasible to amend the in -situ soils to attain an infiltration rate necessary to achieve reliable performance of infiltration or bioretention BMPs in retaining the SWQDv onsite. ii. Locations where seasonal high groundwater is within five to ten feet of surface grade; iii. Locations within 100 feet of a groundwater well used for drinking water; iv. Brownfield development sites or other locations where pollutant mobilization is a documented concern; V. Locations with potential geotechnical hazards; 11 vi. Smart growth and infill or redevelopment locations where the density and/ or nature of the project would create significant difficulty for compliance with the onsite volume retention requirement. c. If partial or complete onsite retention is technically infeasible, the project Site may biofiltrate 1.5 times the portion of the remaining SWQDv that is not reliably retained onsite. Biofiltration BMPs must adhere to the design specifications provided in the Municipal NPDES Permit. i. Additional alternative compliance options such as offsite infiltration may be available to the project Site. The project Site should contact the Department of Public Works to determine eligibility. Alternative compliance options are iurLlier specirleu iii <.fty , 1-1 trig ati'eet i✓Iaiivat. d. The remaining SWQDv that cannot be retained or biofiltered onsite must be treated onsite to reduce pollutant loading. BMPs must be selected and designed to meet pollutant - specific benchmarks as required per the Municipal NPDES Permit. Flow- through BMPs may be used to treat the remaining SWQDv and must be sized based on a rainfall intensity of- i. 0.2 inches per hour, or ii. The one year, one -hour rainfall intensity as determined from the most recent Los Angeles County isohyetal map, whichever is greater. e. A Multi- Phased Project may comply with the standards and requirements of this section for all of its phases by: (a) designing a system acceptable to the Department of Public Works to satisfy these standards and requirements for the entire Site during the first phase, and (b) implementing these standards and requirements for each phase of Development or Redevelopment of the Site during the first phase or prior to commencement of construction of a later phase, to the extent necessary to treat the stormwater from such later phase. For purposes of this section, "Multi- Phased Project' shall mean any Planning Priority Project implemented over more than one phase and the Site of a Multi- Phased Project shall include any land and water area designed and used to store, treat or manage stormwater runoff in connection with the Development or Redevelopment, including any tracts, lots, or parcels of real property, whether Developed or not, associated with, functionally connected to, or under common ownership or control with such Development or Redevelopment. (E) Other Agencies of the City of Baldwin Park. All City of Baldwin Park Departments, offices, entities and agencies, shall establish administrative procedures necessary to implement the provisions of this Article on their Development and Redevelopment projects and report their activities annually to the Department of Public Works. 12 (F) Validity. If any provision of this Code is found to be unconstitutional or otherwise invalid by any court of competent jurisdiction, such invalidity shall not affect remaining provisions of this Code are declared to be severable. (G) Certification, The City Clerk shall certify to the passage of this Code and have it published in. accordance with Council policy. I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on February 5, 2014. That thereafter said Ordinance No. 1363 was duly approved and adopted at a regular meeting of the City Council on February 19, 2014 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Alejandra Avila, City Clerk Approved Approved as to Form and Legality Robert Tafoya, City Attorney W Manuel Lozano Mayor E: CITY OF BALDWIN REPORT F ' A ' K ' A TO: Honorable Mayor and Members of FROM: Manuel Carrillo Jr., Director of Recreation and Community Service DATE: February 19, 2014 SUBJECT: Reclassification of Boxing Program Staff The purpose of this staff report is to recommend reclassification for part -time pay of Boxing Program staff for the 2013 -2014 Fiscal Year to take effect on March 2, 2014. The recommendation is based on the skill set of the position. f� T i� Cel Z 1! 1 I l In an effort to continue to provide high quality recreation programs to the community there is a need to evaluate and increase the pay rates of the Boxing Program staff. The Boxing Program was established in 1978 through the East Valley Boys and Girls Club. On July 1, 1995, the Boxing Program transferred to the City of Baldwin Park and has operated under the Department of Recreation and Community Services since then. The current pay rate of all boxing staff is based on the standard Recreation Leader I -V pay scale. The current requirements for a Boxing coach position is experience in amateur boxing rules, defense tactics, punching techniques, sparring, and basic boxing combinations. In addition to experience, a coach should have the ability to schedule training sessions, conduct ability assessments, instruct and motivate students and prepare youth to participate in local and regional amateur competitions. As a result of the expertise needed to be a Boxing Coach, there is a limited pool of qualified boxing coaches to select from when there has been a need to hire additional boxing staff. Therefore, it is in the best interest of the program to provide competitive pay scales to ensure qualified boxing coaches apply for open positions. The proposed pay rates are drawn from other specialized positions within the department to restructure the boxing program hourly pay rates. DISCUSSION After reviewing the performance level, expectations and skill set of the current Boxing Program staff, it is evident that an increase in the pay rate for Boxing staff is necessary. Boxing is a highly skilled sport and substantial training, technique, and experience is required for all boxing staff and the level of responsibility and training exceeds that of a traditional part - time Recreation Leader. Under the new guidelines boxing staff are required to attend a mandatory USA Boxing Clinic, an eight hour in- service training every 24 months and a valid USA Boxing Coaching Certification Level 1 -11, which evaluates technique, experience, and skill. Typically, local and 9k regional USA Boxing clubs will have coaches with Level I and Level 11 Certification. Level III and beyond certification is reserved for coaches who work with Olympic level athletes. In order to continually operate quality recreation programs and maintain a boxing club at the standard that has been done in the past, the following pay rate is proposed for the Boxing staff. Proposed Pay Rates for Boxing Division and Current Pay Structure Assistant Coach $10.36 (Formerly Recreation Leader 1-11 at $8.00 to $8.40) Head Boxing Coach $12.50 (Formerly Recreation Leader 111 $8.82) In the current fiscal year of 2013-2014, the budget includes $24,000 for the Boxing program. Since the department has savings in other division areas, the existing budget will absorb the last quarter (4 months) of the proposed $2,200 increase in salaries. In subsequent fiscal years, an allocation of $8,500 will be budgeted. 1:7 *0101 M I m I Staff recommends that the City Council approve the reclassification for existing Boxing Program staff. P A, R- K TO: Honorable Mayor and Members of the City Council r FROM: Daniel Wall, Director of Public Work DATE: February 19, 2014 SUBJECT: ACCEPT PLANS AND SPECIFICATIONS, AND AUTHORIZE PUBLICATION OF A NO TICE INVITING BIDS FOR THE CITYWIDE SIDEWALK IMPROVEMENTS It is recommended that the City Council accept the plans and specifications and authorize publication of a Notice Inviting Bids for the construction of Citywide Sidewalk Improvements. : 2 -• In September 2013, the first phase of sidewalk repairs was completed along Ramona Boulevard. This citywide sidewalk improvement project will include ADA compliant wheelchair ramps with related curb and gutter repairs and removal of existing damaged or off -grade sidewalk areas. DISCUSSION While the roots of street trees have caused the majority of side walk damage that is being repaired by this project, It is not anticipated that any trees will be removed. Areas of side walk that have been damaged by tree roots will be removed along with the soil forming the subgrade of the damaged area. Large diameter stone will be used to replace the soil and a new concrete sidewalk will be constructed. The use of a stone subgrade has proven to be effective in minimizing sidewalk damage caused by tree roots. FISCAL IMPACT There are no fiscal impacts at this time. Upon review of bids, staff will recommend a construction contract award. The following table lists the available funds with estimated construction expenditures: Accept and Authorize Notice Inviting Bids for Citywide Sidewalk Improvements Page 2 of 3 February 19, 2014 Available Funds TDA Article 3 $30,000 ......................................... ............ ............................................................ ................... ................ ....................... ........... .............................. ................ ............ Gas Tax ...................... ............... ........... ............................ - $50,000 .................. ....................... ...................... . ............. ............ ............................. ............................ .................. ............................. Measure R .............................. ................... .......... $60,000 ............................ ................................................................................... .................................................. ............... ................ .......................................................... ...................................................................... Prop C ......................... .......................... $60,000 Total Available Funds $200,000 Construction Budget Construction Contract $180,000 ................ ................. .............. .................................................................... .............................................................................. .................................................. ............... ..................................... ....................... -- ....................... ................................................................. Construction Contingency A l Iowa n ce 0%) c20'000 Total Construction Costs $200,000 The preliminary construction estimate, shows an estimated cost of $200,000, which is within the construction budget shown above. RECOMMENDATION It is recommended that the City Council approve the plans, specifications, and Notice Inviting Bids for the Citywide Sidewalk Improvements and direct staff to advertise. ATTACHMENTS 1. Notice Inviting Bids 2. Plan and Specifications PUBLIC NOTICE IS HEREBY GIVEN that the City of BALDWIN PARK as AGENCY, invites sealed bids for the above stated project and will receive such bids in the office of the City Engineer, at 14403 East Pacific Avenue, Baldwin Park, CA 91706 up to the hour of 11:00 A.M. on March 20, 2013 at which time they will be publicly opened. Copies of the Bid and Contract Documents are available from the City of Baldwin Park, Public Works Department, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Bid Documents will be provided free of charge at the Public Works counter and they are downloadable from the City's website (www.baldwinpark.com) and please note the contractor will be responsible to address addendums as posted or received. The general nature of work involves the removal and replacement of sidewalk, wheelchair ramps, removal of existing native soil and replacement with aggregate base within the public area. The bid items, corresponding estimated quantities, and the time allowed to complete the work are listed in the Bidder's Proposal. The descriptions of bid items are defined in the Technical Provisions. There is no pre -bid meeting for this project. At the time of the contract award, the Contractor shall possess a California Contractor License Class "A" or "C8 ". CITY OF BALDWIN PARK Public Works Department Ll Funding Provided by: TDA, MEASURE R, PROPOSITION C AND/OR GAS TAX Sealed bids for the project will be received in the offices of the City Engineer at 14403 East Pacific Avenue, Baldwin Park, CA 91706 up to the hour of 11:00 A.M. on March 20, 2014, at which time they will • publicly opened. WMM • - s City of Baldwin Park Public Works Department Daniel Wall, PE Public Works Director Prepared by: City of Baldwin Park Public Works Department David Lopez, Associate Engineer NOTICE INVITING SEALED BIDS .... ....................................................... .................... ------'/\ INSTRUCTIONS T{} BIDDERS ................................ .................. ........... — ................................. ...... B Information for Bidders BIDDER'S PROPOSAL (Entire Section C shall be submitted oa the ^Bid")— ...... -- ......... ....... ........ C Bid Schedule Ownership Affidavit Bid Bond Designation of Subcontractors References (Technical Ability and Experience) Non-Collusion Affidavit (City Standard Form) CONTRACT...... ............................ .......... ---.......................................................... ................ _O Agreement Performance Bond Material and Labor Bond Worker's Compensation Certificate Warranty Performance and Payment Bond SPECIFICATIONS... .... — ... ............................................... —...................... ............... ....... ...... —E Special Provisions Technical Provisions APPENDIX |— GENERAL LOCATION MAPS I 9 • 0 vim PUBLIC NOTICE IS HEREBY GIVEN that the City of BALDWIN PARK as AGENCY, invites sealed bids for the above stated project and will receive such bids in the office of the City Engineer, at 14403 East Pacific Avenue, Baldwin Park, CA 91706 up to the hour of 11:00 A.M. on March 20, 2014 at which time they will be publicly opened. Copies of the Bid and Contract Documents are available from the City of Baldwin Park, Public Works Department, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Bid Documents will be provided free of charge at the Public Works counter and they are downloadable from the City's website (www.baldw[E!�ark.com) and please note the contractor will be responsible to address addendurns as posted or received. The general nature of work involves the removal and replacement of sidewalk, wheelchair ramps, removal of existing native soil and replacement with aggregate base within the public area. The bid items, corresponding estimated quantities, and the time allowed to complete the work are listed in the Bidder's Proposal. The descriptions of bid items are defined in the Technical Provisions. For questions regarding this project contact David Lopez at (626) 960-4011 x458, or by e-mail at DLopez@BaldwinPark.com. Ww", s g # i is. IMPROVEMENTS CITYWIDE PEDESTRIAN PROJECT, IN THE CITY OF ! PARK Bids shall be submitted in writing on the Proposal forms provided by the City. The following forms must be completed and submitted with the Contractor's Bid Proposal or the bid may be considered non - responsive: STANDARD FORMS 1. Bid Schedule 2. Ownership Affidavit 3. Bid Bond 4. Designation of Subcontractors 5. References (Technical Ability and Experience) 6. Non - Collusion Affidavit (City Standard Form) The above proposal forms are found in: SECTION C. BIDDER'S PROPOSAL of these Contract Documents. All information requested therein must be clearly and legibly set forth in the manner and form indicated. The City will not consider any proposal not meeting these requirements. The remaining information in this SECTION B. INSTRUCTIONS TO BIDDERS provides additional information regarding the bid opening, bid analysis, and contract award actions by the City. li-W The general nature of work involves miscellaneous concrete sidewalk and wheelchair ramp removal and reconstruction work. Included is the removal of existing native soil and replacement with aggregate base within the public area at various locations throughout the City of Baldwin Park. Related work includes mobilization and applying a construction safety plan, and all appurtenant work. Each proposal must be submitted on the blank forms furnished herewith, and must be presented in a sealed envelope and filed prior to the time and date, and at the place designated in the Notice Inviting Bids. The proposal forms must be completely made out in the manner and form indicated therein, clearly and legibly showing the proposed unit prices in both words and numbers, the extended item totals in numbers, the total bid in both words and numbers, and must be properly signed by the bidder. The bidder's address, telephone number and State Contractor's License number must be included. The City Council reserves the right to reject any bid if all the above information is not furnished. This is a prevailing wage project, and the contractor shall adopt the current general prevailing State rates of wages applicable to the work to be done. To be eligible to perform work, the bidder must be a Licensed California State Contractor in good standing prior to beginning work. OPENING OF BIDS All bid proposals submitted as prescribed in the Notice Inviting Bids will be publicly opened and read immediately after the time set and at the place designated in the Notice Inviting Bids. BID QUOTES AND UNIT PRICE EXTENSIONS The unit prices and the lump sum prices quoted by the bidder must be entered in words and numbers in the spaces provided on the Contractor's Bid Proposal form. In case there is a discrepancy between a unit price as stated in words and a unit price as stated in numbers, in general, the unit price as stated in words shall govern. However, the City reserves the right to use the extended price to determine the bidder's intention. Similarly, in case there is a discrepancy between the sum total of the extended prices and the total amount bid, unit prices in both words and numbers shall be used to verify extended pricing and the total amount bid. The results shall be considered as representing the bidder's intention, and the bid total shall be corrected. If a Contractor's Bid Proposal contains discrepancies that make it difficult or impossible to determine the bidder's intention, then such bid may be considered unresponsive, in which case the bid may be disregarded, and bid guarantees returned without further consideration of awarding a contract for the proposed work. M :i�Z•1:t•��L�rl , : ; Bids shall be accompanied by cash, a certified or cashier's check, or an acceptable bidder's bond for an amount not less than ten percent (10 %) of the bid, made payable to the City of Baldwin Park. Said check or bond shall be given as a guarantee that the bidder will enter into a contract if awarded the work, and in case of refusal or failure to enter into said contract, the check or bond shall be forfeited to the City. WITHDRAWAL OF PROPOSALS A proposal may be withdrawn by a written request signed by the bidder. Such requests must be delivered to the City Clerk prior to the bid opening hour stipulated in the Notice Inviting Bids. Proposals may not be ;aiithNlra;nin after the hiul nncanin^ hni or stir, elated in th® Notice '+ Bids p �.� -t'- a „� � V< se �, ec e.����e Inv Ulu without forfeiture of the proposal guarantee. After such time, a bidder may not withdraw its bid until after the expiration of sixty (00) days. The withdrawal of a proposal will not prejudice the right of the bidder to submit a new proposal, providing there is time to do so. IRREGULAR PROPOSALS Unauthorized conditions, limitations, or provisions attached to a proposal will render it irregular and may cause its rejection. The completed proposal forms shall be without intedineations, alterations, or erasures. SIGNATURE OF CONTRACTOR a. Corporation - Any bids submitted by a corporation must include the name of the corporation, and must be signed by the President and Secretary or Assistant Secretary, and the corporate seal must be affixed. Other persons may sign for the corporation in lieu of the above if a certified copy of a resolution of the corporate board of directors so authorizing them to do so is on file in the City Clerk's Office. b. Partnerships - Any bids submitted by a partnership must contain the names of all persons comprising the partnership or co- partnership. The bid must be signed by all partners comprising the partnership unless proof in the form of a certified copy of a certificate of partnership acknowledging the signer to be a general partner is presented to the City Clerk. c. Joint Ventures - Any bids submitted by a joint venture must so state that and must be signed by each joint venturer. d. Individuals - Any bids submitted by an individual must be signed by that individual unless an up -to -date power of attorney is on file in the City Clerk's Office, in which case the person indicated in the power of attorney may sign for the individual. The above rules also apply in the case of a fictitious firm name. In addition, however, where the fictitious name is used, it must be so indicated where the signature appears. If any person or contractor contemplating submitting a bid for the proposed work is in doubt as to the true meaning of any part of the Plans, Specification, or Contract Documents, or other proposed documents, or finds discrepancies in, or omissions from the drawings or L=_ specifications, a written request may be submitted to the City Engineer for all interpretations or corrections thereof. The person submitting the request will be responsible for its prompt delivery. Requests for interpretation must be received at least five (5) days prior to the bid opening date. Any interpretation or correction of the proposed documents will be made only by an Addendum, and a copy of such will be mailed or delivered to each person or contractor on the plan - holders list in receipt of a set of such documents. The City of Baldwin Park will not be responsible for any other explanations or interpretations or any oral interpretation of the meaning of the Plans, Specification, or Contract Documents. Telephone communications with City staff are not encouraged, but are permitted. However, any such oral communication shall not be binding on the City. INTENT OF CONTRACT DOCUMENTS The Contract Documents including any specifications, plans, and drawings thereof are intended to complement each other so that any work exhibited in either, whether in the other or not, is to be furnished according to the true intent and meaning, as if shown or required by all the documents including the specifications, plans, and drawings. In the event there is conflict between Contract Documents, the Specifications establish the precedence of documents. ADDENDA Any addenda issued during the time of bidding, or for preparation of bids, shall be made a part of the Contract Documents. A modification which is received from an otherwise successful bidder and which makes the terms of the bid more favorable to the City will be considered at any time it is received and may thereafter be accepted. The City reserves the right to reject any and all modifications after bids have been opened Within ten (10) days after the award of the contract, the City of Baldwin Park will return the proposal guaranties, other than Bid Bonds, except any guaranties that have been forfeited. The award of the contract, if it is awarded, will be to the lowest responsive bidder complying with the Notice Inviting Bids, Instructions to Bidders, and the Information for Bidders. The City reserves the right to reject any or all proposals, to waive technical errors or discrepancies, to waive any informality or to waive non- substantial irregularities in the bids, and to take the bids under advisement for a period of 90 days, as may be required to provide for the best interests of the City. In the case of combined bids, alternate bids, additive bids, or deductive bids, the Agency may specify the basis of determining the lowest responsive bidder in the Contractor's Bid Proposal. The City, however, reserves the right to choose which alternate, additive, or deductive bid will [ be awarded based on the available funding the City has. The City also reserves the right to reject or delete one part of a proposal and accept the other, except to the extent that the bids are qualified by specific limitations. Before award, the Bidder may be required to furnish evidence of adequate capability, equipment, and financial resources to perform the job. Bidders found not qualified may have their bids considered unresponsive and the proposals rejected. If the City Council finds that reasonable cause exists to believe collusion exists among Bidders, or that bid prices are unbalanced between bid items, any or all proposal may be rejected. EXECUTION OF CONTRACT The Contract Agreement is included in the CONTRACT section of these Contract Documents. These documents should be carefully examined by the Bidder. The contract shall be signed by the successful I Bidder, :n duplicate and returned, together with the contract bonds a� d insurance within ten (10) calendar days of receipt of these documents from the City. No contract shall be binding upon the City until it has been completely executed by the Contractor, approved by the City Attorney, and executed by the City. Failure to execute a contract and file acceptable bonds and insurance as provided herein within the time limit above may be just cause for the annulment of contract award and the forfeiture of the proposal guarantee. The City will file the Contract Agreement, together with the required certificates and bonds, with the City Clerk after complete execution. BONDS AND INSURANCE The successful bidder, simultaneously with the execution of the Contract Agreement, will be required to furnish certificates evidencing that the required worker's compensation and liability insurance is in effect, as well as the faithful performance bond and the payment bond. Said bonds shall be in the form and based upon conditions in Section 2 -4 of the Specifications. A faithful performance bond in an amount equal to one hundred (100) percent of the contract price shall be furnished as security for completion of this contract, and a separate payment bond in an amount equal to one hundred (100) percent of the contract price shall be furnished as security for payment of all persons performing labor and furnishing materials in connection with this contract. The Bond Forms that are required are included in the CONTRACT section of these Contract Documents. Copies will be furnished to prospective bidders upon request. Prior to final acceptance of the improvements by the Agency, a warranty performance and payment bond in an amount equal to twenty five (25) percent of the contract price shall be obtained by the contractor and shall remain in effect until at least one year after the date of acceptance of the work by the Agency. Whenever any Surety or Sureties on any such bonds, or any bonds required by Law for the protection of the claims of laborers and material men become insufficient or the City Engineer has cause to believe that such Surety or Sureties have become insufficient, a demand in writing may be made of the Contractor for each further bond or bonds or additional surety, not exceeding that originally required, as is considered necessary, considering the extent of the work remaining to be done. Thereafter, no payment shall be made upon such contract to the Contractor or any assignee of the Contractor until such further bond or bonds or additional surety has been furnished. M rcramurT At the request and expense of the contractor, securities equivalent to the ten percent (10 %) withheld from progress payments pursuant to the City of Baldwin Park's Standard General Conditions shall be deposited with the City Clerk or a state or federally charted bank as the escrow agent, who shall pay such monies to the contractor upon satisfactory completion of the contract. Securities eligible for investment shall include those listed in Section 16430 of the Government Code or bank or savings and loan certificates of deposit. The contractor shall be the beneficial owner of any securities substituted for monies withheld and shall receive any interest thereof. No person, firm or corporation shall be allowed to make or file or be interested in more than one bid, as prime contractor, for th ^c same tivork. A perSOn, firm or corporation who has Submitted a sub - proposal to a bidder, or who has quoted prices on material to a bidder, is not hereby disqualified from submitting a sub - proposal or quoting prices for other bidders. ASSIGNMENT OF CONTRACT No assignment by the contractor of any contract to be entered into hereunder or of any part thereof, or of funds to be received there under by the contractor, will be recognized by the City unless such assignment has had the prior approval of the City and the surety has been given due notice of such assignment in writing and has consented thereto in writing. LABOR Bidders are required to inform themselves fully of the conditions relating to construction and labor under which the work will be performed. Any contract entered into pursuant to this notice will incorporate the provisions of the State Labor Code. Pursuant to the provisions of Section 1773.2 of the Labor Code of the State of California, the minimum prevailing rate of per diem wages for each craft, classification or type of workman needed to execute the contract shall be those determined by the Director of Industrial Relations of the State of California, which are on file at the City Hall, City of Baldwin Park, 14403 East Pacific Avenue, Baldwin Park, California 91706, and are available to any interested party on request. In entering into a public works contract, or a subcontract, to supply goods, services, or materials pursuant to a public works contract, the Contractor, or subcontractor, offers and agrees to assign to the awarding body all rights, title and interest in, and to, all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the Contractor, without further acknowledgment by the parties. PERMITS AND LICENSES The Contractor shall procure all permits and licenses, pay all charges and fees, and give all M notices necessary and incidental to the due and |3vfu| prosecution of the work. No fee is charged for the permit iSSU8d by the City for a public works project. The Contractor and subcontractors shall pay for and obtain 8 City Business License. The Contractor shall file a NO| and Obtain the VVO\[) NUrDbS[ from State VVaiur Resources Board, and provide 8 copy of the permit to the City. SOCIAL SECURITY ACT The successful Bidder agrees to comply with and t0 require all of his subcontractors to comply with all the provisions of the Act Of Congress approved August 14' 1S35' known and cited aSthe "Social Security Act" and also the provisions of the act of the State Legislature approved, and known as the State Unemployment Compensation Levv and all other |ovvo and regulations pertaining t8 labor and workmen and all amendments i0 such d8t8, and the contractor further agrees to indemnify and hold harmless the City ofBALOVV|N PARK of-and from any and e|| claims and demands made against it by virtue of the failure of the contractor Or any subcontractors to comply with 'the provisions of any or all of said acts and amendments. PRE-BID INQUIRIES For questions regarding this project, contact via e-mail: David Lopez' Associate Engineer, DLopezgBaldwin Park. corn The final dote for submitting inquiries is 5 working days prior to the bid opening date. NO response will be provided to inquiries received after the final date. The following Sh8|| apply for submittal requirement to request any e|tern8dv8S' and variations from the specified products: //G bidder desires /0 Sub/nit any alternatives, and variations from the specified products, such alternatives and variations OhG0 be 3ubn/d/e(/ to the City in writing 15 working days prior b} bid due date for City's review and approval. The City will review the submitted information and issue a0 Addendum accordingly. LOW SECTION C. BIDDER'S PROPOSAL CITYWIDE PEDESTRIAN IMPROVEMENTS PROJECT, FY 2013-14 IN THE CITY OF BALDWIN PARK To the best of the City's kD0vv8dge. Section C "BIDDER'S PROPOSAL," contains all the documents necessary for successful submission of a construction bid. BID SCHEDULE CITY OF BALDWIN PARK 14403 EAST PACIFIC AVENUE BALDWIN PARK, CALIFORNIA 91706 Pursuant to and in compliance with your Notice Inviting Bids and the other documents relating thereto, the undersigned bidder affirms familiarity with the work and certifies having EXAMINED THE PLANS, CONTRACT DOCUMENTS, AND PROJECT SITE, and hereby proposes to furnish all materials, equipment, tools, labor, transportation, services, and incidentals required for the above stated project as set forth In the Plans, Specifications, and Contract Documents therefore, and to perform all work in the manner and time prescribed therein, and to complete said work within the time specified in the Agreement (Thirty -40— calendar days) after the commencement date stated in the Notice to Proceed. BID ITEM ITEM DESCRIPTION QTY UNIT UNIT PRICE IN WORDS UNIT PRICE IN NUMBERS ITEM TOTAL IN NUMBERS GENERAL 1 Mobilization, (max. 5% of total bid) Bonds, Insurance and Demobilization 1 LS $ $ $ 2 Construction Safety Plan, Pedestrian Traffic Control and Daily Cleanup 1 LS $ $ $ PCC IMPROVEMENTS 3 Remove & Replace PCC Sidewalk Including base Work 3,000 SF $ $ $ 4 Remove & Replace PCC Sidewalk Including base Work 3,001 to 4,000 SF $ $ $ RN BID ITEM ITEM DESCRIPTION QTY UNIT UNIT PRICE IN WORDS UNIT PRICE IN NUMBERS ITEM TOTAL IN NUMBERS 5 Sidewalk Including base Work to 8,000 SF $ $ 6 Wheelchair Ramp to EA $ $ ACIMPROVEMENTS 8 Grind existing A/C and PCC of imperfections 500 SIF $ Total Bid: ( ords) In case of discrepancy in a bid item, unit prices Sh8U govern over extended mDoVunto' and words shall govern over unit prices. The City intends to owonj 8 construction contract on the basis of the lowest Total Bid according iO unit pricing. The undersigned bidder acknowledges receipt 0f the following addendum issued for the above project. |fno addendum has been received, write ^OOnS" List of Addendum Received: Signature of Bidder The foregoing quantities are approximate only, being given as @ basis for the CO0peheon of bids, and the City does not expressly Or by iOnp|iC@tDO agree that the actual amount of work will correspond therevvth, but reserves the right to iDCFB8S8 or decrease the amount of any C!@SS Or HE portion of the work or to omit portions of the work as may be deemed necessary or advisable by the Engineer. All bids will be compared on the basis of the Engineer's 8SdOn8t8d quantities of work to be performed. It is the City's intention to have $50.000 worth of work performed by the contractor regardless of the unit cost. The bidder also certifies that the bid is a balanced bid. In accordance with Section 7028.15 CJ the California Business and Professions Code, the undersigned certifies under penalty of perjury that the foregoing is true and correct. |tis understood and agreed that: /1\ No verbal agreement or conversation with any OffiCer, agent or employee of the Qtv, either before or after the execution of the Agreement shall affect or modify any of the terms or obligations of this Proposal. (2) The City will not be responsible for any errors Or omissions on the part of the undersigned in making up his bid, nor will bidders be released on account nferrors. (3) The undersigned hereby Certifies that Proposal iS genuine and �s not sham or collusive, or made in the interest or in behalf of any person not herein named, and that the undersigned has not directly or indirectly induced or solicited any other bidder to put in 8 nhorn bid' or any other person, firm or corporation to refrain from bidding, and that the undersigned has not in any manner sought, by collusion, to secure for himself an advantage over any other bidder. STATE DFCALIFORNIA \ COUNTY {}F LOS ANGELES \8G: CITY DFBALDVV|NPARK ) . being duly sworn, deposes and says: F] INDIVIDUAL That he/she is the party making the foregoing proposal: | |PARTNERSH|P That he/she iSa member Of the co-partnership firm designated as: and who has been and is duly vested with the authority to rn@k8 and execute instruments for the co-partnership by: who constitute the other members of the Co-p3rtnership. F-1 CORPORAT!{}N That h8iSof: a corporation which is making the foregoing proposal: F-1 JOINT VENTURE That he is of: one of the parties making the foregoing proposal as o joint venture, and the he/She has been and is duly vested with the authority to execute instruments for an on behalf of the parties making said bid who are: that such 8 bid is genuine and not collusive or sham, that the bidder has not colluded, conspired, connived, or agreed, directly 0[ indirectly with any other bidder orperson t0 put in o sham bid or to refrain from bidding; and has not in any manner sought by COUuSiOD to SeCUr8 any advantage against the City of Baldwin Park or any person interested in the proposed contract, for himself or any other person. Signature of Bidder Subscribed and sworn to before me this day of 20 Signature of officer Administering Oath (Notary Public) KNOW ALL MEN BY THESE PRESENTS that, .aoSURETY, are held and firmly bound unto the CITY OF BALDVV|N PARN, as AGENCY, in the penal Su[n of Dollars . which is ten percent (10%) Vf the total amount bid by BIDDER to AGENCY for the above-stated project, for the payment of which sum, BIDDER and SURETY agree to be bound, Jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to submit a bid to AGENCY for the above-stated project, if said bid is rejected, or if said bid is accepted and a contract is awarded and entered into by BIDDER in the manner and time specified, then this obligation shall be null and void, otherwise it shall remain in full force and effect iD favor ofAGENCY. IN WITNESS WHEREOF the parties hereto have set their names, titles, h8ndS, and seal this SURETY* Subscribed and sworn b3 before me Signature: Notary Public in and for the County of , State of this day of *Provide BIDDER/ SURETY name, address, and telephone number and the name, title, address, and telephone number of authorized representative. HE BIDDER proposes to subcontract certain portions of the work which are in excess of one -half of one percent of the bid and to procure materials and equipment from suppliers and vendors as follows: Name, address, and phone number of subcontractors, suppliers, and vendors Name portion of work, materials, and /or equipment Contractor's License No. Dollar Value of Sub - Contract % of Total Bid Amount $ % $ $ $ $ $ $ $ % Total $ M REFERENCES The bidder is required to state what work of a similar character to that included in the proposed contract he has successfully performed and give references which will enable the City Council to judge of his responsibility, experience, skill and business and financial standing. Minimum 3 references shall be provided. Additional numbered pages outlining this portion of the proposal may be attached to this page. Reference 1 Project Name: Type of Work: Year Completed: Contract Amount: Name/ Address of Owner /Agency: Reference Contact: Name: Title: E -mail: Tel: Reference 2 Project Name: Type of Work: Year Completed: Contract Amount: Name/ Address of Owner /Agency: Reference Contact: Name: Title: E -mail: Tel: Reference 3 Project Name: Type of Work: Year Completed: Contract Amount: Name/ Address of Owner /Agency: Reference Contact: Name: Title: E -mail: Tel: N" CITYWIDE PEDESTRIAN IMPROVEMENTS PROJECT, FY 2013-14 To8e Executed 8v Each Bidder OfA Principal ConbaCt STATE {}FCALIFORNIA \ COUNTY C}F LOS ANGELES ) being first duly sworn deposes and says that heisthe (an|o ovvner, a partner, president, etc.) of the party making the foregoing bid; that such bid is not made in the i,tpneat of b�h8KOf@ny undiaC|nS�d peraon, p8�DerShip, company, aSS8Ci8tiUD. Organization orC0rpO[atiOn. th�tSuCh bid is genuine and not collusive or sham, that said bidder has not directly or indirectly induced or solicited any other bidder to put in @ false or sham bid' or that anyone shall refrain from bidding' that said bidder has not in any manner, directly Or indirectly sought by agreements, communication or COnf8naOce with anyone to fix the bid price Of said bidder orofany Other bidder' or to fix the owarh88d, p[0fit, or cost element of such bid price' or of that Of any other biddHF, or to secure any advantage against the public body awarding the COO[F3ct or anyone interested in the proposed contract; that all statements contained in such bid are true. and furth9r, that said bidder has not, directly or indireot|y, submitted his bid phoe. Or any breakdown thereof, or the contents thensOf, or divulged information or date relative thereto, or paid and will not pay any fee in connection, therewith tO any corporation, partnership, company, 3SaOoiadon' OrQ8niz8tiqn, bid depository, or to any member or agency thereof, or to any other individual information or date relative thereto' or paid and will not pay any fee in connection, therewith to any corporation, partnership, company @SS0Ci8Uon, organization, bid depository. or to any member or agency thereof, OF to any other individual, except to such panS0O or persons as have @ partnership or other financial interest with said bidder in his general business. Signed: Title Subscribed and sworn to and before me this day of 1 20_ Seal of Notary 0:: [4 a I w I I ex0joul k M01 a OMAI q Magi THIS AGREEMENT, made and entered into this between CITY OF BALDWIN PARK, CALIFORNIA, referred to as "CITY" and as "CONTRACTOR." WITNESSETH: - day of by and a general law city, hereinafter That the CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows-. 1. The complete Construction Contract / Agreement consists of the Contract Documents set forth in Exhibit "A" which is attached hereto and incorporated herein by reference. In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Special Provisions. 2. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following work of improvement: CITYWIDE PEDESTRIAN IMPROVEMENTS PROJECT, FY 2013-14_(the "Work of Improvement") all in accordance with the Contract Documents and Contractor's Proposal dated CONTRACTOR agrees to perform all the work and furnish all the materials at his own cost and expense necessary to construct and complete in a good and workman- like manner and to the satisfaction of the City Engineer of the CITY, the Work of Improvement in accordance with the plans, specifications, and Contract Documents (the "Specifications") therefore prepared by City's Engineering Department and adopted by the City Council. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment for this Work of Improvement the stipulated sum of Dollars ($ 1. CITY agrees to make monthly payments and final payment in accordance with the method set forth in the Specifications. 1 4. CONTRACTOR agrees to commence construction of the Work of Improvement within ten (15) days after issuance of a Notice To Proceed, and to continue in a diligent and workman-like manner without interruption, and to complete the M construction thereof within the time specified in the Contractor's Bid Proposal (Thirty 40 — calendar days) from the commencement date stated in the Notice to Proceed. 5. Time is of essence of this Contract, and it is agreed that it would be impracticable or extremely difficult to ascertain the extent of actual loss or damage which the CITY will sustain by reason of any delay in the performance of this Agreement. It is, therefore, agreed that CONTRACTOR will pay as liquidated damages to the CITY the following sum- Five Hundred Dollars ($500.00) for each day's delay beyond the time herein prescribed for finishing work. If liquidated damages are not paid, as designated by the CITY, the CITY may deduct the amount thereof from any money due or that may become due the CONTRACTOR under this Agreement in addition to any other remedy available to CITY. The CONTRACTOR shall not be assessed liquidated damages for any delay caused by the failure of a public utility to relocate or remove an existing utility required for the performance of this Contract. 6. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the work of improvement a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work. Travel and subsistence pay shall be paid in accordance with Labor Code Section 1773.8. The CONTRACTOR shall forfeit to the CITY, as penalty, Fifty Dollars ($50.00) for each calendar day or portion thereof for each worker paid (either by him or any subcontractors under him) less than the prevailing rate described above on the work provided for in this Agreement, all in accordance with Section 1775 of the Labor Code of the State of California. 7. In the performance of this Contract, not more than eight (8) hours shall constitute a day's work, and the CONTRACTOR shall not require more than eight (8) hours in a day from any person employed by him hereunder, except as provided in the Labor Code of the State of California. The CONTRACTOR shall adhere to Article 3, Chapter 1, Part 7 (Sections 1810, et seq.) of the Labor Code of the State of California, and it is agreed that the CONTRACTOR shall forfeit to the CITY as a penalty the sum of Fifty Dollars ($50.00) for each worker employed in the execution of this Contract by the CONTRACTOR or any subcontractor for each calendar day during which any worker is required or permitted to labor more than eight (8) hours in violation of that article. 8. CONTRACTOR, by executing this Agreement hereby certifies: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract." 9. CONTRACTOR shall, prior to the execution of this Contract, furnish two bonds approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work, and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished. This Contract shall not become effective until F!M such bonds are supplied to and approved by the CITY. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond equal to at least ten percent of the final contract price or $1,000, whichever is greater. IN WITNESS WHEREOF, the said CONTRACTOR and the CITY MANAGER and CITY CLERK of the CITY have caused the names of said parties to be affixed hereto, each in triplicate, the day and year first above written. ATTEST: CITY CLERK W CONTRACTOR BY (Title) BY CITY OF BALDWIN PARK Manuel Lozano, MAYOR APPROVED AS TO FORM: CITY ATTORNEY EXHIBIT "A" IN THE CITY OF BALDWIN PARK NOTICE INVITING SEALED BIDS INSTRUCTIONS TO BIDDERS & INFORMATION FOR BIDDERS BIDDER'S PROPOSAL CONTRACT /AGREEMENT SPECIFICATIONS DOCUMENTS IN THE APPENDIX MODIFICATIONS AND AMENDMENTS THERETO m KNOW ALL MEN BY THESE PRESENTS that , as CONTRACTOR and a corporation organized and existing under the laws of the State, and duly authorized to transact business under the laws of the State of California, as SURETY, are held and firmly bound unto the City of Baldwin Park, as AGENCY, in the penal sum of Dollars ($ ), which is 100 percent of the total contract amount for the above stated project, for the payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY dated for , if CONTRACTOR faithfully performs and fulfills all obligations in the performance of the Work of Improvement to be done under said Contract Agreement in the manner and time specified therein, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY; provided that any alterations in the obligations or time for completion made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of such alterations is hereby waived by SURETY. IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seal this day of 120 CONTRACTOR* SURETY* Subscribed and sworn to before me day of , 20 Signature: Notary Public in and for the County of Rate of premium on this bond is $ _ Total amount of premium charge is $ this , State of per thousand. . To be filled in by Surety *Provide CONTRACTOR /ADMITTED SURETY name, address, and telephone number and the name, title, address, and telephone number of authorized representative. W KNOW ALL MEN BY THESE PRESENTS that , as CONTRACTOR and a corporation organized and existing under the laws of the State, and duly authorized to transact business under the laws of the State of California, as SURETY, are held and firmly bound unto the City of Baldwin Park, as AGENCY, in the penal sum of Dollars ($ ) which is 100 percent of the total contract amount for the above stated project, for the payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that. whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY dated for if CONTRACTOR or any subcontractor fails to pay for any labor or material of any kind used in the performance of the Work of Improvement to be done under said Contract Agreement, or fails to submit amounts due under the State Unemployment Insurance Act with respect to said labor, SURETY will pay for the same in an amount not exceeding the sum set forth above, which amount shall insure to the benefit of all persons entitled to file claims under the State Code of Civil Procedures; provided that any alterations in the work to be done, materials to be furnished, or time for completion made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of said alterations is hereby waived by SURETY. IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seal this day of , 20 CONTRACTOR* SURETY* Subscribed and sworn to before me day of , 20 Signature: Notary Public in and for the County of , State of this Rate of premium on this bond is $ per thousand. Total amount of premium charge is $ . To be filled in by Surety *Provide CONTRACTOR /ADMITTED SURETY name, address, and telephone number and the name, title, address, and telephone number of authorized representative. W., |a0aware of the provision of Section 30Oof the Labor Code that require every employer toLe insured for worker's compensation Or to undertake self-insurance in 8CCOrd@Oca with the provisions of that Code, and | will comply with such provisions before onnnrnenCing the performance of the work ofthis contract. CONTRACTOR MW is 1 t• i 1 0 i 0 1 A.. � • i. ACCEPTANCE KNOW ALL MEN BY THESE PRESENTS that , as CONTRACTOR and a corporation organized and existing under the laws of the State, and duly authorized to transact business under the laws of the State of California, as SURETY, are held and firmly bound unto the City of Baldwin Park, as AGENCY, in the penal sum of Dollars ($ ), which is 25 percent of the final contract amount for the above stated project, for the payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that. whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY dated for , if CONTRACTOR faithfully warrants the Work of Improvement done under said Contract Agreement against material or quality defects for a period of one year after acceptance by the AGENCY, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY; provided that any alterations in the obligations or time for completion made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of such alterations is hereby waived by SURETY. IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seal this day of , 20 SURETY* Subscribed and sworn to before me _ day of 120 Signature: Notary Public in and for the County of Rate of premium on this bond is $ _ Total amount of premium charge is $ this , State of per thousand. . To be filled in by Surety *Provide CONTRACTOR / ADMITTED SURETY name, address, and telephone number and the name, title, address, and telephone number of authorized representative. 11". SECTION E. SPECIFICATIONS CITYWIDE PEDESTRIAN IMPROVEMENTS PROJECT, FY 2013-14 IN THE CITY OF BALDWIN PARK The Contract Documents control construction, work performed, and materials furnished hereunder. The Contract Documents are specified in the Construction Contract / Agreement, and includes the Specifications for the Work of Improvement. The Specifications include the Standard Specifications, the Special Provisions which supplement or modify the Standard Specifications, the Technical Provisions, Plans, and Standard Plans. The Standard Specifications is the 2012 edition of the Standard Specifications for Public Works Construction, including supplements, written and promulgated by the Southern California Chapter of the American Public Works Association and the Southern California Districts of the Associated General Contractors of California. The State of California Department of Transportation Standard Specifications for 2010, Standard Plans, and Manual on Uniform Traffic Controls Devices for 2012, and the 2009 Los Angeles County Department of Public Works Standard Plans are incorporated herein by reference and are hereby accepted as Reference Specifications. These Reference Specifications are intended to govern certain construction materials, methods, and details except as modified herein or are inconsistent with the provisions herein. SPECIAL PROVISIONS The section and subsection numbering system used in these Special Provisions and Technical Provisions corresponds to that used in the Standard Specifications. 1 -2 DEFINITIONS Add the following to this subsection: Acceptance — The formal written acceptance by the Agency of the completed project. Addendum — The modification of the plans and /or specifications issued to all prospective Bidders during the period when necessary to change, correct, clarify or further define any phase of the work. Agency — City of Baldwin Park Approved Equal — or words of like import refer to and indicate material that has been approved by the City Engineer as similar and equal in all respects and acceptable for use in lieu of the particular materials as specified herein. No "approved equal" material shall be used in any of the work unless approval to use it is first obtained in writing from the City Engineer. The City W reserves the right to reject any and all [O8terk]|S, either before or after installation that are not specified Or approved bv the City Engineer inwriting. |n all cases where proprietary articles are speCified, it is the intent of these specifications to permit the use Of approved equals, un|aSS specifically prohibited. Requests for "Approved Equal" status for proposed substitutions shall be submitted within ten (10) days after the 8vv@rd of the contract. Such requests Sh8|| include substantiating data and the proposed credit tothe contract price for the use of such substitution, should itbeapproved. Approved, Required, Directed — or words of similar import. refer to and indicate that the work or materials shall be "approved," "neqUin8d'" O["dir8Ctod" by the City OfBaldwin Park or its duly authorized representative. Bidder — any iOdividu3|, fi[nl, partnership, corporation, Or combination thereof, submitting 8 proposal for the work contemplated, acting directly or through a duly authorized representative. Board — City COuDd| of the City of Baldwin Pork CitV — City of Baldwin Park City Council — The body constituting the awarding authority of the City, namely the City Council of the City of Baldwin Park. Contractor— The person or perS0DS, co-partnership or corporation, private or 0uDiCipo|, who have entered into contract for this work as parties or party of the second part of his or her legal representatives. Day —VVOrkinA day or Calendar day as specified in the Construction Contract /AoreennSnƒ and/or in the Contractor's Bid Proposal. Department of Public Works or Department — City of Baldwin Park Public Works Department. Due Notice — /\written n0tifiC8U8n, given in due time, of @ pn}pDS8d action vvhens such notification is required by the contract to be given a specified interval of time (usually 48 hours or two working days) prior to the COnnnlenCernHnt of the contemplated action. NOdfiC@1iOD may be from City to Contractor or from Contractor to City. Engineer — The City Engineer of the City of B@/dvviD Park, acting either directly or through authorized agent. Laboratory — Any laboratory of a public agency or a recognized commercial testing laboratory. OxVnmr— City of Baldwin Park Prompt — The briefest interval of time required for 8 considered r8p|y, including time required for approval by8 governing body. 1-2 ABBREVIATIONS Add the following h) this subsection: SGPWC GtoDd8Fd Specifications for Public VVoMka Construction, |8t8St edition, including all amendments AGC Associated General Contractors of America APWA American Public Works Association ASA American Standards Association BMP Best Management Practices CALTRANS State of California Department of Transportation or DOT LACDPW Los Angeles County Department of Public Works LACSD County Sanitation Districts of Los Angeles County NPDES National Pollution Discharge Elimination System SCG Southern California Gas Company SCE Southern California Edison Company SWPPP Storm Water Pollution Prevention Plan WDID WWECP Wet Weather Erosion Control Plan 2 -1 AWARD AND EXECUTION OF CONTRACT Add the following to this subsection: By mutual consent in writing of the parties signatory to the contract, alterations or deviations, increase or decreases, additions or omissions, in the plans and specifications may be made and the same shall in no way affect or make void the contract. 2 -4 CONTRACT BONDS Add the following to this subsection: The performance bond shall remain in effect at least until the date of acceptance by the Agency, unless the Engineer allows the date of substantial completion, or except as otherwise provided. The payment bond shall remain in effect until the Agency makes the final payment including retention that is due to the contractor. The contractor warrants and guarantees to the Agency that all work will not be defective. Therefore, the contractor shall furnish a warranty performance and payment bond equal to at least ten percent of the final contract price or $1,000, whichever is greater, before the contract payment bond may be released or the retention payment paid. The warranty performance and payment bond shall be in effect until at least one year after the date of acceptance of the work by the Agency. 2 -5 PLANS AND SPECIFICATIONS Add the following to this subsection: All authorized alterations affecting the requirements and information given on the approved plans shall be in writing. Changes shall not be made to any plan or drawing after the same has been approved by the Engineer, except by written direction of the Engineer. Should it appear that the work to be done, or any matter relative thereto is not sufficiently detailed or explained in these Specifications, Special Provisions, Technical, Provisions, or Plans, the contractor shall apply to the Engineer for such further explanations as may be necessary and shall conform to such explanation or interpretation as part of the original specifications. In the event of doubt or questions relative to the true meaning of the specifications, reference shall be made to the City Council, whose decision thereon shall be final. LZE 2 -5.2 PRECEDENCE OF CONTRACT DOCUMENTS The following supersedes the provisions of this subsection: In case of conflict between Contract Documents, the document highest in precedence shall control. The precedence shall be as follows: 1) Permits 2) Change Orders 3) Construction Contract /Agreement 4) Addenda 5) Bid Proposal 6) Plans 7) Technical Provisions 8) Special Provisions 9) Standard Plans 10) Standard Specification 11) Reference Specifications Detail drawings shall take precedence over general drawings 2 -6 WORK TO BE DONE Add the following to this subsection: Where the manufacturer of any material or equipment provides written recommendations or instructions for its use or method or installation (including labels, tags, manuals or trade literature), such recommendations or instructions shall be compiled with except where the contract documents specifically require deviations. 2 -8 RIGHT -OF -WAY Add the following to this subsection: When the contractor arranges for additional work areas and facilities temporarily required by him, he shall provide the City with proof that the additional work areas and /or facilities have been left in a condition satisfactory to the owner(s) of said work areas and /or facilities prior to acceptance of the work. 2 -10 AUTHORITY OF BOARD AND ENGINEER Add the following to this subsection: The Engineer shall retain all written protests filed, and, upon completion of the work, shall submit all such protests to the City Council, together with a copy of the Engineer's prior written decisions for consideration by the City Council at the time of final acceptance of the work. The Contractor or its representative may appear and be heard by the City Council concerning any such protests. In connection with acceptance of the work and final payment under the Contract, the City Council shall make its determination with respect to each protest filed with the Engineer. The decision of the City Council shall be final. AV 2 -9.2 SURVEY SERVICE The following supersedes the provisions of this subsection: The Contractor shall furnish all labor, materials, equipment, and services, and be responsible for all surveying, staking, and layout necessary for the construction of the improvements. Consequently, any reference to the Engineer providing such services shall be disregarded. Lines and grades for construction shall be the responsibility of the Contractor. All work under this contract shall be built in accordance with the lines and grades shown on the plans. Staking shall be performed on all items ordinarily requiring grade and alignment at intervals normally accepted by the agencies and trade involved. Field survey for establishing lines and grades and for the control of construction shalt be the responsibility of the Contractor. All such surveys, including construction staking, shall be under the supervision of a California- Licensed Land Surveyor or Civil Enqineer. The Contractor shall provide a copy of the office calculations and grade sheets to the Owner's Inspector. The Contractor shall be responsible for any error in the finished work, and shall notify the Engineer within 24 hours of any discrepancies or design errors discovered during staking. The contractor is responsible for locating and tying existing survey monuments and centerline points prior to construction, reestablishing such monuments or points after construction, and filing a Corner Record with the County Surveyor before the project may be considered for acceptance by the agency. The contractor shall cover the cost of the survey service, which is considered incidental work, and no additional compensation will be allowed therefor. 2 -11 INSPECTION Add the following to this subsection: The City may provide inspection for an 8 -hour day and 40 -hour week for normal working days. Inspection work requested by the contractor outside of the prescribed working hours shall be paid by the contractor at the City's overtime rate. SECTION 3 - CHANGES IN WORK Changes in work shall be governed by Provisions in Section 3, "Changes In Work ", of the Standard Specifications, except as modified herein. 3 -2.2.2 (Contract Unit Prices) Increases of More Than 25 Percent. Section 3 -2.2.2 is replaced with the following: Quantities of work are shown for bidding purposes only. The City reserves to increase the quantity of any item of work. No adjustment will be made in unit prices for any such increase regardless of the percentage of such adjustment. 3 -2.2.3 (Contract Unit Prices) Decreases of More Than 25 Percent. Section 3-2.2.3 is replaced with the following: M Quantities of work are shown for bidding purposes only. The City reserves to decrease the quantity of any item of work. No adjustment will be made in unit prices for any such decrease regardless of the percentage of such adjustment. 3 -2.5 (Contract Unit Prices) Eliminated Items. Section 3 -2.5 is replaced with the following_ Quantities of work are shown for bidding purposes only. The City reserves to eliminate any item of work. No adjustment will be made in unit prices for any such elimination. 3 -3 EXTRA WORK Add the following to this subsection: [The contractor shall proceed with extra work only upon written order from the Engineer. For such extra work the contractor shall receive payment as agreed upon in writing, or shall be paid on force account. Work involving contract unit prices, the contractor shall not exceed any of the quantities in the proposal unless prior authorization from the engineer is obtained in writing. 3 -3.2.3 MARKUP Add the following to this subsection: Markup limited to Labor 20% Materials 5% Equipment Rental 5% Subcontractors 5% Bonding and Insurance 2% 3 -5 Disputed Work Add the following to this subsection: A. In accordance with Public Contract Code Section 20104, and for the purposes of Paragraphs B only, the term "Defined Claim" shall mean a separate demand by the Contractor to the Owner of a value of $375,000 or less, for any of the following: (a) a time extension, (b) payment of money or damages arising from work done by the Contractor pursuant to the Contract Documents and payment of which is not otherwise expressly provided for or the Contractor is not otherwise entitled to, or (c) an amount of payment which is disputed by the Owner. B. RESOLUTION OF DEFINED CLAIMS Pursuant to Sections 20104 et seq., of the Public Contracts Code, the provisions of this Paragraph B shall apply to all "Defined Claims," as such term is defined in Paragraph A (i.e., claims that are in the amount of $375,000 or less). Filing and Response to Defined Claim The Defined Claim shall be in writing, include the documents necessary to substantiate the Defined Claim, and be filed with the Owner on or before the date of the final payment for the work. If the Defined Claim is less than $50,000, the new Owner shall respond in writing to the Defined Claim within 45 days of its receipt; or the Owner may request in writing within 30 days of receipt of the Defined Claim any additional documentation supporting the Defined Claim or relating to defenses or claims the Owner may have against the I Contractor, and in such event the Owner's response shall be submitted to the Contractor within the later of 15 days after the receipt of the further documentation, or the time taken by the Contractor in producing the additional information. If the Defined Claim is over $50,000, the Owner shall respond in writing to the Defined Claim within 60 days of its receipt, or the Owner may request in writing within 30 days of receipt of the Defined Claim any additional documentation supporting the Defined Claim or relating to defenses or claims the Owner may have against the Contractor, and in such event the Owner's response shall be submitted to the Contractor within the later of 30 days after the receipt of the further documentation, or the time taken by the Contractor in producing the additional information or requested documentation. Meet and Confer Regarding Defined Claim If the Contractor disputes the Owner's written response, or if the Owner fails to respond within the prescribed time, to the Defined Claim, the Contractor may notify the Owner in writing within 15 days, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of the demand, the Owner shall schedule a meet and confer conference within 30 days. If the claim or any portion thereof remains in dispute following the meet and confer conference, the Contractor may file a claim pursuant to Government Code Section 900, et seq. For purposes of this Paragraph B, the running of the period of time within which a claim must be filed shall be tolled from the time the Contractor submits the Defined Claim until the time such Defined Claim is denied, including any period of time utilized by the meet and confer conference. Procedures for Civil Actions Filed to Resolve Defined Claims The following procedures shall apply to any civil action filed pursuant to this Paragraph B: Non - Binding Mediation Within 60 days, but no earlier than 30 days, following the filing of responsive pleadings, the court shall submit the matter to non - binding mediation unless waived by mutual stipulation of both parties. The mediation process shall provide for the selection within 15 days by both parties of a disinterested third person as mediator, and shall be commenced within 30 days of the submittal and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court. Judicial Arbitration If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Section 1141.10, et seq., of the Code of Civil Procedure, notwithstanding Code of Civil Procedure Section 1141.11. The civil discovery procedures of Code of Civil Procedure Section 2016, et seq., shall apply, consistent with the rules pertaining to judicial arbitration. In addition to the provisions of Code of Civil Procedure Section 1141.10, et seq., (a) arbitrators shall, upon stipulation of the parties, be experienced in construction law, and (b) any party appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to payment of costs and fees, also pay the attorneys fees on appeal of the other party. Interest on Award of Judgment In any suit filed pursuant to Paragraph (G)3.2, the Owner shall pay interest at the legal rate on any arbitration award or judgment, which interest shall begin to accrue on the date the suit is filed in a court of law. C. RESOLUTION OF CLAIMS OTHER THAN DEFINED CLAIMS The provisions of this Paragraph C shall apply to all claims that are not "Defined Claims," as such term is defined in Paragraph A (i.e., claims that are in excess of $375,000.00). Written Claim If the Contractor is not satisfied with any action by the City Council to resolve the protest of any claim other than a Defined Claim, it shall file with the City Council, within fifteen (15) days after such determination, a written claim which shall comply with the requirements for a claim under Division 3.6 of Title 1 (commencing with Section 810) of the California Government Code. The City Council shall take action with respect to any such claim as provided in Division 3.6 of Title 1 of the Government Code. Denial of such claim by the City Council shall be a prerequisite to the institution of any legal proceeding challenging the action of the City Council. If the Contractor fails to file a claim within the time specified herein, it shall be deemed satisfied with the action of the City Council with respect to its protests, and such failure to file a claim shall be deemed to be a waiver of all claims and demands arising out of or relating to this Contract. Limitation Period Demand for Arbitration of any claim other than a Defined Claim shall be served upon the Owner within the time limits set forth in Division 3.6 of the California Government Code for commencement of legal proceedings against a local public agency. Arbitration Except as provided to the contrary herein, arbitration of any claim other than a Defined Claim may be initiated by the Contractor and shall be conducted in accordance with the provisions of California Code of Civil Procedure Sections 1280, et seg. The parties hereto agree that there shall be a single neutral Arbitrator who shall be selected in the following manner: (1) The Demand for Arbitration shall include a list of five names of persons acceptable to the Contractor to be appointed as Arbitrator. The Owner shall determine if any of the names submitted by Contractor are acceptable and, if so, such person will be designated as Arbitrator; (2) In the event that none of the names submitted by Contractor are acceptable to Owner or if for any reasons the Arbitrator selected in Step (1) is unable to serve, the Owner shall submit to Contractor a list of the five names of persons acceptable to Owner for appointment as Arbitrator to Contractor who shall in turn have 10 days in which to determine if one such person is acceptable; (3) If after Steps (1) and (2) the parties are unable to mutually agree upon a neutral Arbitrator, the matter of selection of an Arbitrator shall be submitted to the Los Angeles County Superior Court pursuant to Code of Civil Procedure Section 1281.6. 4 -1.3 Inspection Requirements Add the following to this subsection: At the option of the Engineer, the source of supply of each of the materials shall be approved by the Engineer before delivery is started and before such material is used in the work. Representative preliminary samples of the character and quality prescribed shall be submitted by the contractor or producer of material to be used in the work, for testing or examination as desired by the Engineer. All tests of industry materials furnished by the contractor shall be made in accordance with commonly recognized industry standards or special methods and tests as prescribed in these specifications. Cam? The contractor shall furnish such samples of materials as are requested by the Engineer, without charge. No material shall be used until it has been approved by the Engineer. Samples will be secured and tested whenever necessary to determine the quality of material. SECTION 5 - UTILITIES 5 -1 LOCATION Add the following to this subsection. The contractor is responsible to determine the exact location of utilities and its service connections during construction. The contractor shall notify the City of the exact location of any utility or service connection which is not shown or incorrectly shown on the plans. The contractor shall be expected to maintain liaison with the affected utility company representatives, and shall notify them prior to beginning of the job and each time the particular utility is or could possibly be affected at least 24 hours in advance: li-3 SUSPENSION OF WORK Add the following to this subsection Should suspension of work be ordered by reason of the failure of the contractor to carry out orders or to perform any provisions of the contract; or by reason of weather conditions being unsuitable for performing any item or items of work; the contractor, at its expense, shall do all the work necessary to provide a safe, smooth, and unobstructed passageway through construction for use by public traffic during the period of such suspension. In the event that the contractor fails to perform the work above specified, the City will perform such work and the cost thereof will be deducted from payment due or to become due to the contractor. If the Engineer orders a suspension of all of the work or a portion of the work which is the current controlling operation or operations due to unsuitable weather or to such other conditions as are considered unfavorable to the suitable prosecution of the work, the days on which the suspension is in effect shall not be considered working days. If a portion of work at the time of such suspension is not a current controlling operation or operations, but subsequently does become the current controlling operation or operations, the determination of working days will be made on the basis of the then current controlling operation or operations. If a suspension of work is ordered by the Engineer, due to the failure on the part of the contractor to carry out orders given or to perform any provision of the contract, the days on which the suspension order is in effect shall be considered working days if such days are working days as defined. 6 -7 TIME OF COMPLETION Add the following to this subsection: Where a single shift is worked, eight (8) consecutive hours between 7 a.m. and 5 p.m. shall constitute a day's work at straight time for all workers. Forty (40) hours between Monday, 7 ME a.m., and Friday, 5 p.m. shall constitute 8 Vve8Ka work at straight time. Holidays as herein referred to shall be deemed to be: O New Year's Day O President's Day O Veterans Day O Memorial Day O Independence Day 6-7.2 Working Day Add the following to this subsection: O Labor Day O Veterans Day O Thanksgiving Day O Christmas Eve D Christmas Day Construction work is limited to nOnn@| vvnddDg hours unless prior written approval is obtained from the Engineer. Normal working hours are between the hours of 8 a.m. and 5 p.m. Oevietinn from these hours and day,--, will not be permitted unless prior vvrittGn consent is obtained from the EnQine8[, except in emergencies involving immediate hazard to penS8DS or property. The Contractor eho|| obtain approval for any deviation from regular working hours or days by submitting ovvritten request tOthe Engineer at least 5working days in advance, for approval by the Engineer. Expenses for such deviation shall b8 included in the proposal prices, and will not b8 considered osan addition tothe contract. VVu[kDg hours in traffic lanes will be restricted to between the hours nf8:3O/\M and 3:30 PK8' and working hours for areas not affecting traffic are between 7:30 AM and O�OO PM Monday through Friday, excluding legal holidays and weekends. 6-9 LIQUIDATED DAMAGES The provisions 0f this subsection apply except as herein modified: It is agreed by the parties that if the improvements are not completed by the time prescribed to complete the vv0rk. City and COOtn3ctn[ agree that Contractor will pay to City, not as G p8D@Mv, but as predetermined liquidated damages, the Sunn specified in the Construction contract / Agreement of Five Hundred Dollars ($50D.Q8) per day for each and every working day's delay beyond the time prescribed to complete the work. 8i[nikadv' it is further agreed that if signal operations, road striping, and signing are not coordinated or traffic lanes are not kept open for public uS8. On the days' at the times, and in the manner specified in the Contract Documents and the City approved traffic control p|@Os. City and Contractor agree that Contractor will pay to City, not as a pen8|tv, but as predetermined liquidated domogeo, the sum of Five Hundred Dollars ($500.00) per hour for each and every hour that: kd Contractor fails to keep open any traffic lane for public use as required by these Special Provisions and the City approved traffic control plans; (b) Contractor fails to t8DlpO[8Fy stripe the roadway prior to opening up the n0@dvv8y for normal vehicular travel immediately h]||ovving resurfacing; (C) Contractor fails to permanently re-stripe the n]3dxv@y and remove any conflicting striping or delineation within seven (7} calendar days h]||Qvving resurfacing of that section of roadway; Akul hj\ Contractor fails to remove signs which conflict with new striping or fails to install signs required by the Contract Documents which are necessary for safe traffic movement; and/or /e\ Contractor fails t0 turn on or coordinate modification to existing signal operations as required by these Special Provisions and the City approved traffic control plans. Contractor agrees to pay such liquidated d@m8geS, and in case the same are not p8id. Contractor agrees that the Agency may deduct the amount thereof from any money due or that may become due the Contractor under the contract. It is further agreed that in case the work called for under the contract is not finished and completed in all parts and requirements within the time specified, the Agency shall have the right to extend the time for completion or not, as may seem best to serve the interest of the City; and if it decides to extend the time limit for the completion of the COnLr@ot, it shall further have the right to charge to the CoDtract, his heirs, assigns or sureties; and to deduct from the final payment for the vvorh' all or any part' as it may deem prop8r, of the actual coot of engineering, inSp8Ction, superintendence' and other overhead expenses which are directly chargeable to the contract, and which accrue during the period of such extension. 7.1 CONTRACTOR'S EQUIPMENT AND FACILITIES Add the following to this subsection: Parking of the Contractor's vehicles at any given location on City residential streets for more than twenty-four (24) hours, shall not be permitted. 7-2.2 LAWS Add the following to this subsection: Certified Payroll Records shall besubmitted to the Engineer every two weeks beginning with the actual start day of ConstnuCti0n, and shall be consecutively numbered until the completion of the work. Progress payments will be withheld pending receipt of any outstanding reports. Eight hours constitutes 8 |eQ8| day's work. The Contractor Sh8U forfeit, as 8 penalty to the Chv. $25.00 for each worker employed in the execution of the contract by the Contractor Or any subcontractor under him for each c8|8Dd8r day during which such worker is required or permitted towork more than eight hours in any one calendar day and 40 hours in any one C3|end8[ week in violation of the provisions of the Labor Code' and in portiCU|@r. Sections 1810 to 1815 th8neof, inclusive, except that work performed by employees of COntr@CLOnS in excess of eight hours per day, and 40 hours during any one week, Sh8|| be permitted at not less than one and one-half times the basic rate of pay, ao provided iO said Section 1815. The Contractor will aSSUne that 8 qualified supervisor is present at all dnoeS when vvDrh is being 7.3 LIABILITY INSURANCE The provisions of this subsection apply except GS herein modified: The Contractor Sh8U. at its OvvD 6xpeDS8, take out and maintain during the life of the contract such public liability and property damage insurance protecting the contractor and any sub- LANE contractor performing work covered by the contract from claims for damages for personal injury, including accidental death, as well as from claims for property damages, which may arise from his operations under the contract, and shall protect him and the City from claims for such damages, naming the City as an additional insured under the policy, whether such operations be by himself or by any sub - contractor or by anyone directly or indirectly employed by either of them and the amount of such insurance shall be as follows: Public Liability Insurance in an amount not less than five hundred thousand dollars ($500,000.00) for injuries, death, to any one person, and subject to the same limit for each person in an amount not less than one million dollars ($1,000,000.00) on account of one accident. Property Damage Insurance in an amount of two hundred and fifty thousand dollars ($250,000.00) resulting from any one accident that may arise from the operations of the Contractor in performing the work provided herein. If and whenever the Contractor or any sub - contractor, in carrying on the contract operations, shall use and operate automobiles, trucks or other vehicles on public streets and highways, each shall carry, at his own expense, Automobile Public Liability and Property Damage Insurance, with limits of not less than two hundred and fifty thousand dollars ($250,000.00) for any one person and five hundred thousand dollars ($500,000.00) for any one accident, and one hundred thousand dollars ($100,000.00) property damage. Equivalent Combined Policy A combined single limit policy with aggregate limits in the amount of one million dollars ($1,000,000.00) will be considered equivalent to the required minimum limits specified above. The term "public streets and highways" shall be deemed to include without limiting the generality thereof, all roads, roadways and thoroughfares used for access to the site of the work.. The Contractor shall furnish the City with satisfactory proof of insurance required. Such proof shall be furnished with the executed Contract Documents, naming the City as an additional insured. 7 -4 WORKER'S COMPENSATION INSURANCE Add the following to this subsection: The Contractor shall furnish the Agency with satisfactory proof of insurance required. The insurance shall be taken out with a responsible insurance carrier authorized under the laws of the State of California and satisfactory to the City. In case any work is sublet, the contract shall require the subcontractor similarly provide Worker's Compensation Insurance for the subcontractor's employees. The Contractor shall provide, and shall cause each subcontractor to provide, adequate insurance for the protection of his employees not otherwise protected. 7 -5 PERMITS Add the following to this subsection: The Contractor shall, at his own expense, obtain a business license from the City of Baldwin Park. The Contractor shall comply will all Federal, State or local laws, ordinances or rules and regulations relating to the performance of the work. E.12 7-8.1 CLEANUP AND DUST CONTROL Add the following /0 this subsection: The Contractor shall provide and operate a self-loading motor sweeper with spray nozzles every day, beginning 1/2 hour prior to the end of construction aCtividSS, for the purpose Of keeping the entire project site clean @S acceptable t0the City Engineer. The contractor shall furnish and install all temporary piping, pump(s), valves and fittings necessary to distribute the water where required for the control of dust as considered necessary for the S@t8ty and convenience of the traveling public, for the reduction of dust nuisance to adjacent property and for other purposes 8S directed by the Engineer. Th8 use of pressure pumps and spray bars on all sprinkling equipment used for the application of dust p@||/8dv8 will be required. The use of gravity flow spray bars and splash plates will not be permitted. 7-8.2 AIR POLLUTION CONTROL Add the following to this subsection: All organic mo|mantS used must comply with the ru|8S, regulations and orders of the Southern California Air Pollution Control District relating tn organic solvents. 7-8.6 WATER POLLUTION CONTROL Add the following ho this subsection: Permit & Plan Prior to beginning any work, if applicable, the Contractor Sh3|| prepare and submit 3 Storm Water Pollution Prevention P|8D /GVVPPP\' and @ Wet Weather Erosion Control Plan (VVVVECP) if the soil will be disturbed during the rainy season (November 1 to April 15). The 3VVPPP must b8prepared before construction activities begin and must boimplemented year-round throughout construction. AVVVVECP must be prepared prior to each rainy S8@S0n. and must be implemented throughout that rainy season. The 8\K/PPp and theVV\8/ECP Sh@U be developed and implemented in accordance with the County Wide 8h/nn Water Management Plan, N8tiOD@| Pollutant Discharge Elimination System (NPDE8) Permit NV. CAG004001 and any other requirements established by the City. Best W1on@genneOt Practices /BMP\ r8f8r8DC8d one from the California Storm Water Best &08D8genlent Practice Handbooks (Construction, Municipal and |ndUSt[iG|). The Handbooks may be obtained thru iOLe[net download from www.cabmphandbooks.com additional BK8P information may also bB downloaded from or by calling (626) 458-6958 or writing Los Angeles County Department of Public Works [)ffioe' 90OG. Fremont Avenue, Alhambra, CA918O3. Appendix provides forms that the Contractor shall complete and certify. The Contractor shall @SS8SS site conditions, identify construction activities with the ooteKb8| to cause StOOn water pO||udOn' and then identify the BK8P that will best suit the COnStnuCtiOO activities. The SVVPPP and the VVVVECP shall include 8 site 0@p Of the project providing the fO||0vviDg infnrmation, if applicable, but not limited to: (8) The boundary Of the construction sbe(S). (b) The area of the construction Sit8/S\ in 8unBa. ME (c) Location of existing storm drain facilities. (d) Types and locations of storm water structures, C0Otno/s, and/or BK8P, which will be bUi|t/Uti|izedto control storm water pollution during construction. (H) Construction and erosion control material storage areas. /f\ Temporary stockpile and construction waste storage areas. /g\ Construction vehicle storage and service 8R*aa. /h\ Watershed boundary of off-site a[88S that drain into the construction Site. /i> The boundary of the drainage area where storm water leaves the construction site. U\ A[SoS of soil disturbance and locations of potential soil erosion areas requiring ByWP during construction. /h\ Drainage patterns and slopes anticipated after major Qrading8CbviUee. The above information Should be updated as needed to meet evolving construction conditions. The Contractor shall coordinate storm water pollution prevention vvnrh with all other work done on the contract and is responsible for ensuring that all project contractors and subcontractors implement all applicable BK8P. |f the measures being taken by the Contractor are inadequate to prevent StOnn water pollution effectively, the Engineer may direct the Contractor to revise the operations and the 8VVPPP and/or the VVVVECPmeasures. The directions will bHjn writing and will specify the items Of xvOrh for which the Contractor's storm water pollution prevention measures are inadequate. No further work Sho|| be performed on the items until the water pollution prevention measures are adequate and' if also n3quired, o revised GVVPPP and/or VVVVECP has been accepted. The Engineer will DOUfv the Contractor Of the acceptance or rejection of any submitted or revised 8VVPPP and/0r\88/VECP in not more than 5 working days. The City will not be |iob/a to the Contractor for failure to 3CC8pt all Or any portion of an originally submitted or revised 8VVPPP and/OrVVVVECP, nor for any d8|8yo to the work due to the Contractor's failure to submit an acceptable GVVPPP and/or VVVVECP. The Contractor may request the Engineer to waive the requirement for submission of 8 SVVPPP and/or VVVVECP when the nature of the Contractor's operation is such that pollution and/or erosion is not |ih8|y to occur. Waiver ofthis requirement will not relieve the Contractor from responsibility for compliance with the other provisions of this section. Waiver of the requirement for 3 8VVf,PP 3nd/orVVVVECP will not preclude requiring submittal Of o 8VVPPP @nd/orVVVVECF` at 8 later time if the Engineer deems it necessary because Of the effect Of the Contractor' operations. Maintenance To ensure the proper implementation and functioning Of water pollution prevention m88Sunaa. the Contractor ShGU R*gU|8dy inspect and maintain the construction Site for the vvot8r pollution prevention no8@Suree identified in the SVVPPP and theVVWECP. The Contractor shall inspect the construction site as follows: /8\ Prior to a h]r9C8St storm. /b\ After precipitation event which causes site runoff. /o\ At 24 hour intervals during extended precipitation events. (d) Routinely, 8 minimum Ofonce every two weeks outside Of the defined rainy season. (e) ROUdDe|y' 8 rnininlunl of once every week during the defined rainy season. The Contractor Sh3|| use Storm Water Pollution Control Implementation Report provided in Appendix Bor alternative inspection checklist approved by the Engineer. One copy of each site inspection n3COnd shall be submitted to the Engineer within 24 hours Of completing the inspection. ME Reporting Requirements If the Contractor identifies discharges into euh3Ce w8ha[S or drainage systems in a manner causing, or potentially causing, a C0ndhiOD Of pollution, or if the project receives G written notice or order from 3 regulatory agency, the Contractor shall immediately inform the Engineer. The Contractor Sh@|| submit 8 written report to the Engineer within 7 days of the discharge event, notice or order. The report shall include the following information: /3\ The dote. time. |0C8tiOO. nature of the operation, and type of discharge, including the cause 0r nature of the notice 0rorder. /b\ The vv3teF pollution control practices deployed before the discharge event. Or prior to receiving the notice or order. /C\ The date of deployment and type of water pollution control practices deployed after the discharge event' or after n8C8iViDg the notice or order, including additional noeeSUreS installed or planned tO reduce or prevent reoccurrence. (d) An implementation and maintenance schedule for affected water pO/|Ub0O control practices. Compensation for conforming to these pPDv/SiOnS Sho|| be considered as included in the prices paid for the various items of work and no additional compensation will be allowed therefore. 7-10.1 TRAFFIC AND ACCESS Add the following to this subsection: It shall be the Contractor's responsibility to furnish a detailed traffic control plan identifying the no8int8O8DC8 of traffic during construction to the Engineer for approval. All traffic onntnO| plans shall be submitted tOthe Engineer nnininoUnl Of5working days in advance of its planned implementation for review and approval. GiQna' lights, f|8gS. and other warning and safety devices and their use Sh8|| conform to the requirements set forth in the current State of California K83nu3| of Traffic Control for Construction and Maintenance Work Zones. Construction area signs shall removed when no longer required. In the event that the Contractor fails to adequately provide for the public safety during the course of construction under this contract, and the Qty is required to provide for said public safety, the Contractor shall pay the City the cost of each service call, which will include all direct labor and material costs including h'iDgB benefits, Overh88d, and applicable rental rates for the various pieces of equipment. Any and all COStS incurred by the City as a result of the foi|U[8 of the Contractor to provide for the public safety will be deducted from the amount due to the Contractor for the work done under this contract. The Contractor may be required t0 cover certain signs during the progress of the work. Signs that are OO longer required Or that convey inaccurate information to the public Sh@U be |Ol[n8di8te|y covered. Covers for construction area signs Sh2|| be of sufficient size and density to completely b|0Ch Out the complete f8C8 of the Signs. The retnJ-reflective face of the covered signs shall not be visible either during the day or8tnight. Covers shall be fastened securely SO that the signs nann@in COV8[8d during inclement weather. Covers Sh8|| be replaced when they no longer cover the signs properly. U 8 closure is not reopened to public traffic by the specified dnne' LiqUGted Darn8g8S may eooy as specified above in Section 6-9. MR 7-10.2 STORAGE OF EQUIPMENT AND MATERIALS IN PUBLIC STREETS Add the following to this subsection: Storage of equipment and nn@t8hQ|S in the public right of way during non-working hours will not be aU0vved. and may only be placed in the public right of way for purposes of use that day. Overnight stockpiling of construction debris or excavated Ol3teh8|S is not a||ovv8d No area is available within the contract limits for the exclusive use of the Contractor. However, temporary StOn3gS of equipment and materials On City of Baldwin Park property may be arranged with the Engin88r. subject to the prior demands Of the City Of Baldwin Park. Use of the Contractor's work 8r88S and Other City of Baldwin Park-owned property shall be at the Contractor's Ovvn risk' and the City of Baldwin Park shall not be held liable for damage tO Or loss of materials or equipment located within such un8@s. The Contractor Shg|/ remove equipment, materials, and rubbish from the work 8r8@S and other City Of Baldwin Park-owned property that the Contractor occupies at the conclusion of each working day. 8-2 FIELD OFFICE FACILITIES Add the following to this subsection: City's personnel shall have the right to enter upon any Field Offices provided for Agency use or upon the project aiteaLaUdrneS. SECTION 8— MEASUREMENT AND PAYMENT 9-3.2 PARTIAL AND FINAL PAYMENT Add the following to this subsection.- Prior to judicial determination of any dQinl or d8inoa or in accord therewith, the City may apply an amount withheld to the payment and satisfaction of sub-contractors for labor and services rendered and materials furnished. In so doing. the City shall be deemed the agent of the Contractor and any payment so made by the City ShG|| be considered as 8 payment made in good faith; provided that such payment shall not be made except by court order if the Contractor furnished a bond satisfactory tothe City to indemnify the City against any lien or claim. If any lien or o|ainn should n3[D8iD unsatisfied after final p8yDl8Ot to the Contractor, the Contractor, upon demand, Sh@|| refund to the City any money that the latter may be compelled to pay to discharge such lien or claim, including all costs and reasonable attorney's fees. Before the City will make the final payment to the COOtn@CtD[. the Contractor Sh8|| furnish the City with lien releases from all sub-contractors and suppliers of material, together with a certified statement that the releases represent all the materials furnished and all the sub-contractors engaged for the work. Add the following /0 this subsection Mobilization Sh8U consist nf preparatory work and operations ino|Uding, but not limited to' those necessary for the movement of personnel, equipment, supplies and incidentals to the project site. Mobilization shall additionally include the establishment of any temporary facilities and the installation Of project signs. The Contractor will provide the project signs and install them. A minimum of one week before the start of construction, the Contractor shall video-record all areas where construction intO take place. The videos are tUbe supplied to the Engineer before constructions begins. These videos will serve 8S@ record of the existing conditions for disputes that may arise from restoration and should therefore betoken along the line of construction and site access and staging areas at sufficient detail as necessary to clearly depict details of existing conditions. The videos shall be DVOfomnat. All videos Sh8U be indexed and catalogued in such 8 manner that each photographed area is readily identifiable and Sh8U also indicate the date and time /houns' minutes and seconds) 0n which the video was made. The Contractor shall also video-record any unusual conditions encountered during construction that are not already matter of photographic record. in any areas where 8xiSdDQ conditions o@nn{d be determined by means of videos, the areas shall be restored as approved by the Engineer at the Contractor's expense. All videos shall become the property of the City. Prior to commencing any work, the Contractor shall submit the proposed work schedule to the City for approval. This schedule shall be updated weekly or as directed by the Engineer. The Contractor shall distribute to each property adjacent to the street within the project limits 8 written notice rninirDunO of 72 hours prior to COrnno8OCing any construction. Written Notices aho|| be "door hanger" type in English and Spanish, and shall be placed on a very visible location on the property such as the front dO0r, front gate or on the mailbox. Failure to comply will [8Su|f in suspension of work until notifications are placed and no time extension will be 8||Ovved. The Contractor Shm|| submit a sample letter for prior approval of the City prior tOdistribution. AM TECHNICAL PROVISIONS CITYWIDE PEDESTRIAN IMPROVEMENTS PROJECT, FY 2013-14 IN THE CITY OF BALDWIN PARK Payment for all work specified under TECHNICAL PR(3\/G|[>N8 shall be paid at the respective contract lump SUnn price or unit phDS GS indicated and shall include all costs for installation, |@bOF. 0ateho|s, equipment, taxes. transportation costs and incidentals to accomplish the work as indicated in these Contract Documents and no additional compensation will be allowed. TECHNICAL SPECIFICATIONS ME A. GENERAL NATURE OF WORK The work to be performed under this contract is described in the Notice Inviting Sealed Bids B. PRE- CONSTRUCTION MEETING AND MISCELLANEOUS REQUIREMENTS Prior to commencing work, there will be a preconstruction meeting to be attended by the Engineer, Contractor, Design Engineer, Inspector, and Street Superintendent at which time the Contractor shall be informed of specific instructions necessary to meet construction quality standards and other documentation which may be required. The Contractor shall submit a detailed construction schedule, traffic control plan, and components, parts, and materials specifications proposed for use on the project during this meeting. The Contractor shall secure approval of the traffic control plan prior to beginning any work. The Contractor shall and hereby does guarantee all work for a period of one (1) year after the date of acceptance of the work by the City and shall repair and replace any and all such work, together with any other work which may be displaced in so doing, that may prove defective in workmanship and /or material within the one (1) year period from date of acceptance, ordinary and normal wear and tear excepted. C. PLANS AND TECHNICAL SPECIFICATIONS The plans to be utilized in conjunction with these specifications are the attached approved City of Baldwin Park Plans. For convenience and cross - reference ease, the section and subsection numbering system used in these Technical Provisions corresponds to that used in the Standard Specifications. Subsection 300 -1.3 Removal and Disposal of Materials The provisions of Subsection 300 -1.3, Removal and Disposal of Materials, shall apply except as modified and supplemented below: Excavated material shall be disposed of in a manner that adheres to all applicable federal, state, and local laws and shall be the sole responsibility of the Contractor. Material to be removed from the site shall become the property of the Contractor and shall be disposed of by adhering to the City's Construction and Demolition Debris Ordinance which specifies that disposal of solid waste shall be done only through the City's Franchise Hauler (Waste Management), except that recycling operations may be done by a subcontractor who in some way compensates Contractor for recyclable materials. If the latter option is chosen, the City must receive a full manifest detailing the volume (weight) of the material sold, and the location it was taken to. Subsection 300- 1.3.2(c) Concrete Curb, Walk, Gutters, Cross Gutters Driveway, and Alley Intersections The provisions of Subsection 300- 1.3.2(a), Concrete Curb, Walk, Gutters, Cross Gutters, Driveway, and Alley Intersections, shall apply except as modified and supplemented below: Where the proposed improvements are to join existing concrete sidewalk, the concrete to be removed shall be saw -cut a minimum depth of two inches along the excavated edge. This edge Awl ah@U be preserved during intermediate operations SO as to present @ straight, firm, and unyielding edge against which concrete sidewalk may be subsequently joined. Should the Contractor fail t0 maintain said edge. the Contractor shall make corrections thereto by additional saw cutting, removing, and replacing as directed by the Engineer at Contractor's expense. Clearing & g0bbiDg, placement/ compaction of subbase, grading and compacting sub-grade is considered incidental vvOdh and is 8 required e/9n0enL There are no plans for this project, although the sidewalks to be nap@in3d are within the area bounded on the location map. The contractor and the City Engineer will mark sidewalk. D. TIME OF COMPLETION The Contract Time of Completion is specified in the Bid Schedule and the Construction Contract (Section D). E� DEFINITION OF BID ITEMS The unit prices tObepaidfO[thekems|istediO[heContraotor'sPropVSa|nsdefnedhereinshaU be considered full compensation for furnishing all |abor, no@teho|s, tools, and equiprnent, and doing all work involved in furnishing and installing the materials complete and in p|@ce, in accordance with the details shown on the Plans, as Specified herein, and as directed by the Engineer. All incidental work which is neither shown on the Plans nor otherwise specified, and which is necessary to mJnnp|8te the construction of improvements QS shown on the Plans and as specified herein, shall be furnished and installed as though such work were shown on the Plans or specified herein, and no additional compensation will be allowed therefore. The SCOp8 of work includes, but is Oct limited to, each bid item listed in the Contractor's Proposal and as described in the following corresponding items: Bid Item No. 1: Mobilization, Bonds, Insurance, and Demobilization: The work under this item consists of mobilizing the Contractor's roe. labor, equipment, and no8teh8!S; providing bonds and iOSu[8Doe; obtaining necessary permits; demobilizing; and performing final cleanup. All work shall be performed to the satisfaction of the Engineer. Payment at the price per lump Surn shall be considered as full compensation for doing all work as specified above and no additional or separate compensation will be allowed therefor. Bid Item No. 2: Construction Safety Plan, Traffic Control, and Daily Cleanup: The work under this item consists of developing, submitting for approval, and applying a construction safety plan which includes pedestrian safety control per MUTCD and, construction notification to businesses and residents, work area fencing and dust control, and work area daily cleanup as specified in the Special Provisions. Payment @tthe price per lump sum Sh8U be considered as full compensation for doing all VvOrh as specified above and no additional or separate compensation will be allowed therefor. Bid Item No. 3, 4, 5: Remove and Replace PCC Sidewalk: The work under this item consists of saw cutting, excavating, clearing and grubbing uotu 12 inches below existing sub grade adjacent to concrete sidewalk panels and removing concrete MKII sidewalk; excavating, grading and compacting sub-grade; placing, grading and COnOp3CtinQ a nnininnurn 0-inch thick coarse aggregate for Portland cement concrete No. 2 base and constructing 4 inch thick Portland C8rn8Dt CDnC[8te (520-C-2500) sidewalk as shown in Appendix | in aCCO[d8OC8 with the provisions of Subsection 303-5 Concrete Cu[b, VVa|hs, Gutters, CnDSS Gutters, Alley Intersections, Access Ramps, and Ohwevv@yS. Of the Standard Specifications and as modified and supplemented in subsection 300-1.3.2 (c) of these Technical Provisions. Payment at the pnC8 per square foot Sh8U be considered as full compensation for doing all work @S specified above and RO additional or separate compensation will be allowed therefor. Bid Item No. 6, 7: Remove and Replace PCC Wheelchair Ramp The vvO[k under this item consists of saw cutting, excavating, clearing and grubbing uoto 12 inches below existing sub grade adjacent to C0DC[8te Sidevv8|h panels and removing concrete sidewalk; removing curb and gutter, 8XCav8bOg, grading and compacting sub-grade; placing, grading and compacting a minimum 6-inch thick coarse aggregate for Portland cement concrete NO. 2 base and constructing 4 inch thick Portland cement concrete (520-C-2500) 2009 3PPVVC ADA compliant wheelchair as shOvvO in Appendix | in accordance with the provisions of Subsection 303-5 Concrete CVrb, VV@|kS, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and [}rivevvoya' of the Standard Specifications and ms modified and supplemented in SubS8CtiOD 300-1.3.2 (C) of these Technical Provisions. Payment at the price per each Sh@|| be CODSid8r8d as full compensation for doing all work as specified above and no additional or separate compensation will be allowed therefor. Bid Item No. 8: Grind existing A/C or PCC surfaces of Imperfections Grind asphalt concrete or Portland Cement Concrete till free of surface imperfections for the objective of complying with American with Disabilities Act 8pprO@Ch/diSSHOdOn slopes for newly constructed wheelchair r8nlpS shown in bid items O and 7. Final surface will be free of initial grinding and will match existing concrete or asphalt concrete surfaces. Payment at the price per square foot shall be considered as full compensation for doing all work as specified above and no additional or separate compensation will be allowed therefor. WE + l i i ! !� MaMil"m 4 Lei W a r 2013 CITYWIDE PEDESTRIAN IMPROVMENTS PROJECT LOCATION MAP ri i E E ff- I 6 R= 1/211 EDGE R= 1/211 VARIES T YFI E rti CURB ONLY M- tOUNDED EDGE-; R= 1/2 . BATTER 4:12 a-- 18 of -ryjoE P, . A INTEGRAL CURB a GUTTER V • • • • CURB LINE-J GUTTER LINE—V-11'1. 4! El PROPERTY LINE BROOM FINISH Z4. PC-C. cli F SIDEWALK �\ >- FOLD < 1/4" EXPANSION JOINT co .*— SCORE CURB LINE-J GUTTER LINE—V-11'1. 4! El PROPERTY LINE MIN. CURB REMOVAL = W♦ 10! PLAN TOP OF CURB W GUTTER LINE p, \/.11—\ T 10 JNI CURB LINE I"CURB FACE, STANDARD CURB SECTION NOTE: EXISTING 4"PC.C. SIDEWALK MAY REMAIN AT OPTION OF INSPECTOR IF IN GOOD CONDITION PARKWAY VARIABLE 5' -Q' SIDEWALK OR MATCH EXIST /—SLOPE ►14"PER I' = 2% SECTION A-A EXPANSION JOINT MIN PROPERTY LINE m TESL I. DRIVE APPROACH TO BE CONSTRUCTED OF 520—C-2500 P.C.C. AND SHALL BE 6 City Engim••r SID J.MC)USAV(--Datg m. BROOM FINISH cli F 6" p C.C. FOLD < co .*— SCORE MIN. CURB REMOVAL = W♦ 10! PLAN TOP OF CURB W GUTTER LINE p, \/.11—\ T 10 JNI CURB LINE I"CURB FACE, STANDARD CURB SECTION NOTE: EXISTING 4"PC.C. SIDEWALK MAY REMAIN AT OPTION OF INSPECTOR IF IN GOOD CONDITION PARKWAY VARIABLE 5' -Q' SIDEWALK OR MATCH EXIST /—SLOPE ►14"PER I' = 2% SECTION A-A EXPANSION JOINT MIN PROPERTY LINE m TESL I. DRIVE APPROACH TO BE CONSTRUCTED OF 520—C-2500 P.C.C. AND SHALL BE 6 City Engim••r SID J.MC)USAV(--Datg m. 0 u s t E E c� .mi :ra �`(�trf® �yB d��jtlrr _Existing curb and gutter to be sawcut and removed here at right angles to top of curb and removed in area of new -drive approach. . I °r �J O� � f rt r k r ai FVt` r r City of s Park City Engineer "SID J. MOUSAVI Date I I':I cry m A-3 11 GUTTER mmll mmm wo F RADIUS s t5' WITH 25` CURB RADIUS P_ RADIUS a 25` WITH 55' CURB RADIUS w f d f d YPIC.AL 2 I. EXPANSION JOINTS REQUIRED WEERE SIDEWALK JOINS CURB RETURN. A am 71 DISTANCES ...aioeo�o© TYPICAL ®mss ovo .a - oAes�a TYPICAL I s�rsoo© �o�oe�o TYPICAL I o To�d�— I T -ova© I. EXPANSION JOINTS REQUIRED WEERE SIDEWALK JOINS CURB RETURN. A am 71 Wpm XQ� ho W-Utlastopizi mopf Mu 1. PAVEMENT SECTION TO BE CONSTRUCTED PER STANDARD Pr-kN A ®6 OR PER SECTION PkOPERTY LINE As 260 37' 3f a k• 18'. 0' 1.•40.901 CUk) !.�*f 6.37'39° R•64.06, L*30.70' o. r mopf Mu 1. PAVEMENT SECTION TO BE CONSTRUCTED PER STANDARD Pr-kN A ®6 OR PER SECTION va p 4' (1220 mm) 3' (915 ) MIN x mm7n�� c"l :2 NOTE SHEET 1 CURB` CURB F 11 E < < CURB' CURB FACE mm) MIN TRANSITION - 4:1 MIN OR B SHEET 1 1 NOTE 21- < v SHEET 10/ CL a_ SHEET 10 CURB' CURB FACE mm) MIN TRANSITION - 4:1 MIN A OR B 1 NOTE 8, 4' (1220 mm) SHEET 10 3' (915 mm) MIN .... ...... 8.33. a. z _.MAX x x N 4" fx (1220 mm) A TYPE 1 A OR B 1 4' (1220 mm) 3' (915 mm) MIN z z N GRADE BREAK ( x c"I 10 X X - m 0 m 4 22 Lo :2 < .1 A OR B SEE SHEET 7, THIS SECTION TYPE 2 A C- f— A STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION PROMULGATED BY THE STANDARD PLAN PUBLIC WORKS STANDARDS INC, GREENBOOK COMM17TEE CURB RAMP 1992 111-4 REV. 1996, 2000, 2005, 2009 USE WITH STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION SHEET 1 OF 10 4' (1220 mm E 3' (915 mm) SHEET 10 < LAI =5 < NTING X P �T 7 AREA , a- ( CURB CURB FACE WHERE PLANTING AREA Is ADJACENT TO THE CURB RAMP, USE CASE A, TYPE 6 TYPE 3 ► LIG —m BCR ;2%. MAX X G GRADE BREAK C) NOTE 8, SHEET 10 2% MAX ,R-- NOTE 8 TYPE 4 CASE A tK GRADE BREAK BCR BCl d- C) E— E E E 4' (1220 mm 0 Lo 3 (915 mm MIN cN 'j — X <i NOTE 2 PLANTING CL AREA CURB/ ' CURB FACE/ WHERE PLANTING AREA IS ADJACENT TO THE CURB RAMP, USE CASE A, TYPE 6 ► LIG —m BCR ;2%. MAX X G GRADE BREAK C) NOTE 8, SHEET 10 2% MAX ,R-- NOTE 8 TYPE 4 CASE A tK GRADE BREAK STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION CURB RAMP TANDARD PLAN 111-4 BCR BCl C) STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION CURB RAMP TANDARD PLAN 111-4 Z0mP/1 4' (1220 mm) 3' (915 mm) MIN x N Q AORB SEE FIGURE ', SHEET 8, THIS SEC110N TYP E 5 0� 4' (12 20 mm) 3 915 mm MIN\ R qo NOTE 2 SHEET 10 N PLANTING AREA IF PLANTING AREA IS NOT' ADJACENT TO SIDE FLARE, USE 'Y' PER TABLE 2 FOR THAT FLARE PARKWAY TYPE 6 CASE A o` h ,� z� r 4Q O x d 5�4>^ 5 STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION STANDARD PLAN CURB RAMP i1 AORB 4' 1220 mm R 3 915 mm R MI NOTE 2, SHEET 10 8.33 (�L><'� CN I 8.33% GRADE BREAK x N - i -- N < Y Q PLANTING AREA x Q PLANTING AREA SHEET 10 ro CURB CURB FACE }� 4' �x ® (1200 mm) Z0mP/1 4' (1220 mm) 3' (915 mm) MIN x N Q AORB SEE FIGURE ', SHEET 8, THIS SEC110N TYP E 5 0� 4' (12 20 mm) 3 915 mm MIN\ R qo NOTE 2 SHEET 10 N PLANTING AREA IF PLANTING AREA IS NOT' ADJACENT TO SIDE FLARE, USE 'Y' PER TABLE 2 FOR THAT FLARE PARKWAY TYPE 6 CASE A o` h ,� z� r 4Q O x d 5�4>^ 5 STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION STANDARD PLAN CURB RAMP i1 C NOTE 2 —A 3' 915 mm ®1 IF L —A SHEET 10 MIN 3y-- Y 9 R N� N� �� R Of 0 IL 0- 8.33% 8.33% CURB NOTE 8, SHEET 10 CURB FACE X L - i X 4'' Q (1220 mm) C L Lo TYP E 1 2% -M A7C NOTE 8 co* J �r 3 S' L o C) cL S� SHEET CURB CURB FACE �1 G TYP E 2 CASE B STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION STANDARD PLAN 111-4 CURB RAMP SHEET 4 OF 10 SKEW ANGLE, SKEW ANGLE a =45' OFFSET b =0 UNLESS OTHERWISE NOTED ON PLANS ©� CUR NOTE -IEET 1 CURB' CURB FACE 2---l! ra r� 0 TYP E 1 4' 1220 m 4) NOTE 2, SHEET 10 40C x r� OFFSET, b 1 /NOTE 8 SHEET 10 A 5 MAX I X =4' (1220 mm) IF ADJACENT TO PLANTING AREA, OTHEWISE SEE TABLE 1 Z 3' (915 mm) E .-. E E J E Q N � SEE � SEE DETAIL C) V a_ d- A, B, C, OR D 8.33{i `.` At- } AIL N Q No 2, SHEET 10 Y NOTE 8, 3 915 Q PLANTING mm MIN CL AREA ¢v REGRADED CURB' CURB FACE 2---l! ra r� 0 TYP E 1 4' 1220 m 4) NOTE 2, SHEET 10 40C x r� OFFSET, b 1 /NOTE 8 SHEET 10 A 5 MAX I X =4' (1220 mm) IF ADJACENT TO PLANTING AREA, OTHEWISE SEE TABLE 1 STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION STANDARD PLAN CURB RAMP 1 111-4 Y 3' (915 mm) - MIN SEE DETAIL A, B, C OR D E 8.33{i `.` 0 AIL Y ...� QQ 3 N NOTE 8, 5% MAX F� SHEET 10 ¢v nT a CURB NOTE 2, CURB FACE SHEET .10 TYPE 2 CASE D STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION STANDARD PLAN CURB RAMP 1 111-4 SEE NOTE 6 SHEET 10 EXISTING ROADWAY ::)II,, I PAWWAY I 4' (1220 mm) SEE TABLE 1 3' (915 mm) MI ROUNDE TOP OF EDGE RAMP _Z76 MAX -A2-0 CURB AND GUTTER SECTION A-A USE FIGURE 1 TO DETERMINE WHICH OF SECTIONS A-A, B-B SEE NOTE 6 PARKWAY OR C-C IS APPROPRIATE. SHEET 10 R Y 4' 1220 mm Z EXISTING ROUNDED TOP OF ROADWAY 5z EDGE-"\\ RAMP,' BACK ACK OF WALK V__ D ETW L­A:-,B-,--C­OR-D;- SHEET 10, 3 -7- MA 27. MAX �--A2-0 CURB AND GUTTER`- SECTION B-B SEE NOTE 6 SHEET 10 R PARKWAY EXISTING Y ROADWAY - 59, MqX DEPRESS BACK OF WALK SEE DETAIL A, B, C OR D, -2% MAX SHEET 10. CURB AND GUTTER\ SECTION C-C Z 4' -,- z (1220 mm�j_ � DEPRESS BACK OF WALK ALK SECTION R-R � -m 1 ­1 SECTION S-S STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION STANDARD PLAN CURB RAMP 11 1-4 PARKWAY WIDTH, FT (m) 4' 5' 6' 7' 8' 9' 10' 11' 12' 13' 14' 15' 16' 17' 18' 19' 20' (1.2) (1.5) (1.8) (2.1) (2.4) (2.7) (10) (3.3) (16) (19) (4.2) (4.5) (4.8) (5.1) (5.4) (5.7) (6.0) 1" (25) (50) (75) cc, (100) q� (125) SECTION A- v C9 LANDING = 4' (1220 mm) (150) z G' 3, (175)--o (s�S U 'h 2GG) 225) SECTION 13-13 250} CAL CULA.TE Z DIMENSION PER FORMULA BELOW 275) 300} E 2" E 3" W = 4" z 5" 6" 7" m 8" CC U 9" Q 10" Of 11" U z 12" OR MORE FIGURE 1 - SECTION USAGE NORMAL CURB FACE, INCHES (mm) X, FT (mm) SECTION Y -Y Y, FT (mm) 2" (50) 4.00' (1200) MIN 2.63' (790) 3" (75) 4.00' (1200) MIN 3.95' (1185) 4" (100) 4.00' (1200) 5.26' (1580) 5" (125) 5.00' (1500) 6.58' (1975) 6" (150) 6.00' (1800) 7.90' (2370) 7" (175) 7.00' (2100) 9.21' (2765) 8" (200) 8.00' (2400) 10.53' (3160) 9" (225) 9.00' (2700) 11.84' (3555) 10" (250) 10.00' (3000) 13.16' (3950) 11" (275) 11.00' (3300) 14.47' (4340) 12" (300) 12.00' (3600) 15.79' (4735) SEE SHEET 9 FOR STREET SLOPE ADJUSTMENT FACTORS, ALL STREETS TABLE 1 - X AND Y VALUES TABLE 1 REFERENCE FORMULAS: X = CF / 8.333% Y = CF / (8.333% - 2% WALK CROSS SLOPE) WHERE FIGURE 1 SHOWS USE OF SECTION B -B, FIGURE Z DIMENSION AS FOLLOWS: W = PARKWAY WIDTH L = LANDING WIDTH, 4' (1220 mm) TYP, 3' (915 mm) MIN Z = [(Y +L) -W] x 0.760 IF (Y +L) < W, THEN Z = 0 TABLE 1 SHOWS X FOR A FLARE SLOPE OF 8.33% AT THE CURB FACE. IF L IS 4' (1220 mm) OR MORE, X MAY BE MULTIPLIED BY 0.833 FOR A MAXIMUM FLARE SLOPE OF 10% AT THE CURB FACE. STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION 1 it TANDARD PLf 111° CURB" CURB F BREAK GUTTER SLOPE, S ' ' ~�4' ' ' (122O mm) TYPICAL CURB RAMP FLOW E SECTION T-T SLOPED STREET FOR SLOPED STREETS MULTIPLY THE DIMENSIONS PARALLEL TO THE STREET X AND Z. UPSTREAM AND DOWNSTREAM OF THE RAMP, BY THE FACTORS IN THE FOLLOWING TABLE. FOR EXAMPLE, X.DOWN = X x K.DOWN TABLE 2 - SLOPE ADJUSTMENTS TABLE 2 REFERENCE FORMULAS: K.DOVN = 8.353% + S) K.UP = 8.333% / (8,333% - S) STREET SLOPE ADJUSTMENTS STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION m) 1/4^ (Omm)'' 6 mm) GROOVING DETAIL _ DETAIL A @ @ Lo —PAVED SURFACE GRADED SLOPE 2:1 MAX X---U NPAVED SURFACE DETAIL Q GENERAL NOTES: (23 C5 SINGLE PATTERN "TRUNCATED DOME" DETECTABLE WARNING DETAIL CONSTRUCT FENCE OR HANDRAIL PER CONTRACT PLANS --`J O^ (150 mm) RETAINING CURB PAVED SURFACE --.- | | | ^/- . RETAINING CURB—�, UNPAVED SURFACE 1. CONCRETE SHALL BE CLASS 520-C-2500(310-C-17)CONFORMING TO 33PWC 201-1].2 AND SHALL BE 4^ (100 mm) THICK. 2. THE RAMP SHALL HAVE A 12^ WIDE BORDER WITH 1/4^ (6 mm) GROOVES APPROXIMATELY 3/4" (19 mm) OC. SEE GROOVING DETAIL. l THE RAMP SURFACE SHALL HAVE A TRANSVERSE BR0OMED SURFACE TEXTURE CONFORMING TO S3PWC3O3-1.9. 4. USE DETAIL ~A^ OR 8^ IF EXISTING SURFACE BEHIND LANDING IS PAVED. 5. USE DETAIL ^C^ OR D^ IF EXISTING SURFACE BEHIND LANDING |5 UNPAVED. O. R = J' (800 mm) UNLESS OTHERWISE SHOWN ON PLAN. 7. ANGLE = A/2 UNLESS OTHERWISE SHOWN ON PLAN. 8. CONSTRUCT DETECTABLE WARNING SURFACE PER DETAIL THIS SHEET. MATERIALS SHALL BE PER CONTRACT DOCUMENTS. STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION ANDARD P � A , R- K TO: Honorable Mayor and Members of the City Council FROM: Daniel Wall, Director of Public Work C t / as Lj SUBJECT: AWARD A CONTRAC T FOR THE CONSTRUCTION OF THE BARNES PARK IMPROVEMENTS TO PRINCIPLES CONTRACTING, INC. IN THE AMOUNT OF $622,802 It is requested that the City Council award the construction contract for the Barnes Park Improvements project to Principles Contracting, Inc in the amount of $622,802, and that bid protests be rejected. BACKGROUND On December 18, 2013, the City Council accepted the plans and specifications, and authorized staff to publish a Notice Inviting Bids for the construction of the Barnes Park Improvements. The improvements were to include a fitness zone with a shade sail, an expanded splashpad area with additional water play features and a water efficient re- circulating water system, the installation of a multicolored, ADA compliant, resilient rubber surfacing at both play areas, and various concrete work throughout the site to achieve ADA compliance. An expanded picnic area with a larger shelter and additional seating and landscaping was included in the bid documents as an additive alternate, to be built only if funding allowed. DISCUSSION On January 13, 2014, nine (9) bids were received, opened, and declared publicly. A summary of the bids received is included as Attachment 1. The apparent low -bid is from Principles Contracting, Inc in the amount of $622,802. This contractor has recently completed similar improvements for the Bassett Unified School District, the Riverside Unified School District, and the Corona -Norco Unified School District. This Contractor has a Class A contractor's license in good standing with Award a Contract for the Construction of the Barnes Park Improvements Page 2 of 2 February 19, 2014 the State Contractors' Board. A background search shows no irregularities regarding this Contractor. Principles Contracting, Inc.'s bid amount will not allow for the construction of the expanded picnic area. There is a $19,352 shortfall between the funds available and the submitted construction cost. Fortunately, since the improvement has been designed, it will be relatively easy for the City to request bids for its construction in the future, when funding becomes available. The City received two Bid Protests from: (1) MICON Construction; and (2) Spectra Turf. The City Attorney's Office reviewed the Bid Protests in consultation with Staff, and recommended that the Bid Protests be rejected. Any alleged technical irregularities in Principal Contracting, Inc.'s Bid are immaterial and inconsequential and are appropriately waived by t. ie City Council when awarding the Bid to the Lowest Responsible Bidder, Principles Contracting, Inc. FISCAL IMPACT There is no fiscal impact to the General Fund. The following table summarizes the funds available for the project's proposed expenditures: Fund Source Amount L.A. County Regional Park and Open Space District Grant Program $300,000 Community Development Block Grant $209,930 Transportation Development Act (TDA) Article 3 Program $110,000 Upper San Gabriel Valley Municipal Water District $75,000 Land and Water Conservation Fund $60,500 San Gabriel Valley Water Company $25,000 CalRecycle Grant $7,000 Total $787,430 Proposed Expenditure Amount Construction Contract $622,802 Contingency Allowance $70,000 Total $692,802 Any unexpended funds will be returned to the TDA Article 3 account and be made available for use on other TDA eligible projects. Award a Contract for the Construction of the Barnes Park Improvements Page 3 of 2 February 19, 2014 RECOMMENDATION Staff recommends that the City Council: 1. Award a Construction Contract to Principles Contracting, Inc in the amount of $622,802; and 2. Authorize the Mayor to execute the attached agreement; and 3. Authorize the Director of Public Works to execute any necessary change orders in an amount not to exceed ten percent (10 %) of the original contract; and, 4. Bid Protests be rejected. ATTACHMENTS 1. Construction Contract /Agreement 2. Summary of Bids Received SECTION D. CONTRACT B PA ARNES RK IMPROVEMENTS IN THE CITY OF BALDWIN PARK AGREEMENT THIS AGREEMENT, made and entered into this 19th day of February, 2014, by and between the CITY OF BALDWIN PARK, CALIFORNIA, a general law city, hereinafter referred to as "CITY" and Principles Contracting, Inc, "CONTRACTOR." WITNESSETH: That the CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. The complete Construction Contract / Agreement consists of the Contract Documents set forth in Exhibit "A" which is attached hereto and incorporated herein by reference. In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Special Provisions. 2. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following work of improvement.. Barnes Park Improvements (the "Work of Improvement") all in accordance with the Contract Documents and CONTRACTOR'S Proposal dated January 13, 2014. CONTRACTOR agrees to perform all the work and furnish all the materials at his own cost and expense necessary to construct and complete in a good and workman- like manner and to the satisfaction of the City Engineer of the CITY, the Work of Improvement in accordance with the plans, specifications, and Contract Documents (the "Specifications") therefore prepared by City's Engineering Department and adopted by the City Council. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment for this Work of Improvement the stipulated sum of Six Hundred Twenty Two Thousand, Eight Hundred and Two Dollars ($622,802) which is based on performing all work related to all of the bid items shown on Bid Schedule as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. CITY agrees to make monthly payments and final payment in accordance with the method set forth in the Specifications. 4. CONTRACTOR agrees to commence construction of the Work of Improvement within ten (10) days after issuance of a Notice To Proceed, and to continue in a diligent and workman-like manner without interruption, and to complete the construction thereof within one hundred twenty-.- (120) - calendar days (also specified in the CONTRACTOR'S Bid Proposal) from the commencement date stated in the Notice to Proceed. 5. Time is of essence of this Contract, and it is agreed that it would be impracticable or extremely difficult to ascertain the extent of actual loss or damage which the CITY will sustain by reason of any delay in the performance of this Agreement. It is, therefore, agreed that CONTRACTOR will pay as liquidated damages to the CITY the following sum: Five Hundred Dollars ($500.00) for each day's delay beyond the time herein prescribed for finishing work as further detailed in Section 6 -9 of the Specifications. If liquidated damages are not paid, as designated by the CITY, the CITY may deduct the amount thereof from any money due or that may become due the CONTRACTOR under this Agreement in addition to any other remedy available to CITY. The CONTRACTOR shall not be assessed liquidated damages for any delay caused by the failure of a public utility to relocate or remove an existing utility required for the performance of this Contract. 6. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the work of improvernem a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work. Travel and subsistence pay shall be paid in accordance with Labor Code Section 1773.8. The CONTRACTOR shall forfeit to the CITY, as penalty, Fifty Dollars ($50.00) for each calendar day or portion thereof for each worker paid (either by him or any subcontractors under him) less than the prevailing rate described above on the work provided for in this Agreement, all in accordance with Section 1775 of the Labor Code of the State of California. CONTRACTOR, by executing this Agreement, hereby certifies that it shall adopt the current general prevailing Federal and /or State rates of wages applicable to the Work of Improvement. CONTRACTOR understands this is a federally assisted construction project and Federal Labor Standards, including Davis -Bacon Act requirements, will be enforced. CONTRACTOR acknowledges that if Federal and State wage rates are applicable, then the higher of the two will prevail. 7. In the performance of this Contract, not more than eight (8) hours shall constitute a day's work, and the CONTRACTOR shall not require more than eight (8) hours in a day from any person employed by him hereunder, except as provided in the Labor Code of the State of California. The CONTRACTOR shall adhere to Article 3, Chapter 1, Part 7 (Sections 1810, et seq.) of the Labor Code of the State of California, and it is agreed that the CONTRACTOR shall forfeit to the CITY as a penalty the sum of Fifty Dollars ($50.00) for each worker employed in the execution of this Contract by the CONTRACTOR or any subcontractor for each calendar day during which any worker is required or permitted to labor more than eight (8) hours in violation of that article. 8. CONTRACTOR, by executing this Agreement hereby certifies: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract." 9. CONTRACTOR shall, prior to the execution of this Contract, furnish two bonds approved by the CITY, one in the amount of One Hundred Percent (100 %) of the Contract price, to guarantee the faithful performance of the work, and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished. This Contract shall not become effective until such bonds are supplied to and approved by the CITY. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond equal to at least ten percent of the final contract price or $1,000, whichever is greater. IN WITNESS WHEREOF, the said CONTRACTOR and the CITY MAYOR and CITY CLERK of the CITY have caused the names of said parties to be affixed hereto, each in duplicate, the day and year first above written. �O ,QNTRACTOR ATTEST: CITY CLERK n— col r4ra Barker B Y Lj �- U U I President (Title) M CITY OF BALDWIN PARK MANUEL LOZANO, MAYOR APPROVED AS TO FORM: CITY ATTORNEY Attachment 2 BID SUMMART' -• Tr D No. Contractor Total Bid Notes 1 Principles Contracting, Inc. $622,802.00 Lowest Responsive Bid 2 Micon Construction, Inc. $666,366.00 3 GMZ Engineering, Inc. $695,150.00 4 Optima RPM, Inc. $735,000.00 5 Kasa Construction $759,328.00 6 Green Building Corporations $775,398.20 7 Ocean State Development, Inc. $859,350.16 8 State Link Construction, Inc $899,391.00 9 Mallcraft, Inc. $971,030.00 EXHIBIT "A" BARNES PARK IMPROVEMENTS IN THE CITY OF BALDWIN PARK Notice Inviting Bids Instructions to Bidders & Information for Bidders Bidder's Proposal Contract / Agreement Specifications Documents in the Appendix (if any) Modifications and Amendments thereto P - A - R- K TO: Honorable Mayor and Members of the City Council FROM: Daniel Wall, Director of Public Work DATE: February 19, 2014 SUBJECT: APPROVE TRAFFIC SIGNAL AND STREET LIGHTING MAINTENANCE CONTRACT WITH COMPUTER SERVICES COMPANY It is requested that the City Council consider approval of a traffic signal and street lighting maintenance contract with Computer Services Company. BACKGROUND On October 20, 2004, the City Council entered into a contract with Republic ITS for the maintenance of traffic signals and street lights. This contract has expired and maintenance is currently being performed on a month to month basis. The proposed contract will include quarterly maintenance of 56 signalized intersections, one signalized crosswalk, five flashing schools beacons, and 19 speed feed -back signs. This contract also provides for street light replacement and emergency traffic signal repairs on an as needed basis. DISCUSSION Three qualified responsive contractors submitted proposals. The lowest cost proposer is Computer Services Company with an annual routine maintenance cost of $16,000. Computer Services Company, located in Baldwin Park, provides traffic signal maintenance to 14 other cities including Covina, Monterey Park, and San Dimas. FISCAL IMPACT There is no fiscal impact to the General Fund. This service is paid for with Landscaping and Lighting Maintenance District (LLMD) funds. Company Annual Maintenance Cost Computer Services Company (Baldwin Park) $16.000 Siemens $27,568 Aegis ITS $34,144 RECOMMENDATION Staff recommends the City Council award a contract for traffic signal and street lighting maintenance to Computer Services Company' A 'V"V' A `HMEW A I I IALO I Maintenance Services Contract a + r NO yj Y—,l 10 1 via j EAj Z Lei M 19 FOR OF r A' THIS AGREEMENT is made and entered into this 19th day of February, 2014 by and between the City of Baldwin Park, ( "City "), and Computer Services Company ( "Contractor "). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Contractor agree as follows: 1. SCOPE OF SERVICES. Contractor agrees to perform during the term of this Agreement; the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." Additional Agreement provisions, if any, are contained in "Additional Provisions" attached to and incorporated into this Agreement as Exhibit "D." 2. COMPENSATION. City shall pay for the services performed by Contractor pursuant to the terms of this Agreement at the time and manner set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit "B.° 3. CONTRACT TERM. The contract term is for a 36 month period with up two one - year extensions upon mutual agreement by contractor and City. 4. AUDIT OR EXAMINATION. Contractor shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONTRACTOR. Contractor shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Contractor shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Contractor shall be free to contract for similar services to be performed for other entities while under contract with City. Contractor is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Contractor shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Contractor as set forth herein. Any attempt by Contractor to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Contractor may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. Traffic Signal and Street Lighting Maintenance Page 2 of 5 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Contractor shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform with such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Contractor shall indemnify, hold harmless, and defend City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and /or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity to the proportionate extent arising out of Contractors' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Contractor, it's agents, Cllm,loyees, subcontractors or ;nvaees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Contractor shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Contractors' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $5,000,000, single limit, per occurrence; and (2) Property Damage -- $5,000,000, single limit, per occurrence; or (3) Combined single limits -- $10,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (D) Prior to commencement of services hereunder, Contractor shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) the City, and its officials, officers, agents and employees are named as additional insured (with the exception of Worker's Compensation); (2) the coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self - insurance maintained by City or its officials, officers, agents or employees shall be in excess of Contractors' insurance and not contributed with it. Traffic Signal and Street Lighting Maintenance Page 3 of 5 (3) the insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (E) With respect to Workers' Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Contractor for City, and the insurer's agreement in this regard shall be reflected in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City's ownership of documents includes any and all analysis, computations, plans, correspondence and /or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by ConLr actor in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Contractor may retain copies of such products. 12. RECORDS AND INSPECTIONS. Contractor shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Contractor shall maintain an up -to -date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Contractor shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W -9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Contractor agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Contractor shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITY /LOBBYING CERTIFICATION. Contractor may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "16" of this Agreement, City shall be liable to Contractor only for work performed by Contractor up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Contractor need be compensated only to the extent required by law. Contractor Traffic Signal and Street Lighting Maintenance Page 4 of 5 shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close -out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and /or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. I� Each term provision of this 19. COVENANTS AND CONDITIONS. �aci i �ci � i i and each � � �.������ Agreement to be performed by Contractor shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Contractor. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Contractor Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) Jeff Telander, Operations Manager Computer Services Company 12907 East Garvey Avenue Baldwin Park, CA 91706 (B) Daniel Wall, P.E. Director of Public Works City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 23. NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. Contractor shall send a copy of all notices to the City Attorney. Traffic Signal and Street Lighting Maintenance Page 5 of 5 a City Attorney: Robert N. Tafoya / Tafoya and Garcia, LLP 316 West 2nd Street, Suite 1000 Los Angeles, CA 90012 (213) 617-0600 24. THIRD PARTY BENEFICIARIES. Nothing contained in this Agreement shall create a contractual relationship with or cause of action in favor of a third party, against either contractor or City. 26. WAIVER OF CONSEQUENTIAL DAMAGES. Neither party shall be responsible to the other for any special, incidental, indirect, exemplary, punitive, penal or consequential -er party or for which either party may be U by the off Ith damages (including lost profits') incurred b liable to any third party. 26. STANDARD OF CARE. Contractor will perform services in a manner consistent with that level of care and skill ordinarily exercised by other members of Contractors profession currently practicing in the same locality under similar conditions. IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. ATTEST: City Clerk M- Manuel Lozano, Mayor CONTRACTOR: FIRM NA Co er Se e Company By: 77F �;7F- Name: Vincent P. Mauch Dated: February 11, 2014 Title: CFO for Computer Service Co. Address, 12907 E. Garvey Baldwin Park, CA 91706 Telephone: (62 6) 9 6 .2 -10 5 5 TO: Honorable Mayor and City Council Members FROM: Manuel Carrillo Jr., Director of Recreation and Community Servi s DATE: ADOPTION OF RESOLUTION N• 2014-003 O- r DESIGN GRANT TO THE CITY OF BALDWIN PARK FOR WALNUT CREEK NATURE PARK The purpose of this staff report is to consider adopting Resolution No. 2014 -003, a resolution approving a planning and design grant for restoration efforts at Walnut Creek Nature Park. Over the last few years Walnut Creek Nature Park has been the target of continued vandalism and graffiti. Vandalism has included the theft of copper wiring for the irrigation system and light fixtures, theft of bronze plaques, damage to roof tiles, and frequent repairs to fence along the boundary with the Los Angeles County Flood Control right of way. As a result of the challenges at Walnut Creek Nature Park, the landscaping has been affected. Graffiti can be found on playground equipment, picnic tables, walls, and even rocks. With the lack funding to make major repairs, the park is in need of significant improvements. In order to initiate work at Walnut Creek Nature Park, staff started seeking new funding sources. Since the end of 2012, Staff has been working with various local stakeholders including the Watershed Conservation Authority, San Gabriel Valley Conservation Corps, and the Upper San Gabriel Valley Municipal Water District. In 2013, Staff worked through the office of Los Angeles County Supervisor Gloria Molina to receive funding from Proposition A Excess Funds. As a result of several meetings with representatives from the Supervisor's office, the Supervisor recommended $500,000 in Proposition A Excess Funds to the Board of Supervisors for final approval. Funds were officially approved by the Board of Supervisors on October 15, 2013 with $300,000 allocated for Barnes Park and $200,000 for Walnut Creek Nature Park. The City also received notification in October 2013 from the California Natural Resources Agency for a grant award of $220,000 for Walnut Creek Nature Park. DISCUSSION While in discussion with local stakeholders, staff approached the Rivers and Mountain Conservancy (RMC) for possible funding at Walnut Creek Nature Park. In 2003, the City received funding from the RMC through their Small Grant Program for a Comprehensive Park Master Plan. Staff felt the RMC was a natural fit for the improvements at Walnut Creek Nature Park since the RMC had previously funded a park master plan project. After several conversations with RMC about Walnut Creek Nature Park, the RMC demonstrated interest to provide seed money for a planning and design grant for Walnut Creek Nature Park. Having a solid planning concept would allow the City to secure additional funders for Walnut Creek Nature Park. At their September 23, 2013 meeting, the RMC Governing Board approved a $35,000 planning and design grant for Walnut Creek Nature Park. This grant will provide the City money to hire a consultant to develop a conceptual plan for the park. 1.1 mscl There is no fiscal impact on the General Fund. The City will be receiving a $35,000 grant from the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006 which provides funds for the Los Angeles Rivers and Mountain Conservancy grant program. RECOMMENDATION Staff recommends the City Council: 1) Waive further reading, read • title only and adopt Resolution No. 2014-003 titled "RESOLUTION NO. 2014-003 RESOLUTION • THE CITY • BALDWIN PARK AUTHORIZING A PLANNING AND DESIGN GRANT TO THE CITY OF BALDWIN PARK FOR WALNUT CREEK NATURE PARK; and 2) Appoint the Director of Recreation & Community Services as agent to conduct all negotiations, execute and submit all documents including but not limited to applications, agreements, payment requests, and so on, which may be necessary for the completion of the aforementioned project. FAUMA Me M MAI LlreW QfJEff#JJJQ �- • r WHEREAS, The legislature has found and declared that the San Gabriel River and its tributaries, the Lower Los Angeles River and its tributaries, and the San Gabriel Mountains, Puente Hills, and San Jose Hills constitute a unique and important open space, environmental, anthropological, cultural, scientific, educational, recreational, scenic, and wildlife resource that should be held in trust to be preserved and enhanced for the enjoyment of, and appreciation o by, present and future generations; and WHEREAS, The people of the State of California have enacted the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006, which provides funds for the Rivers and Mountain Conservancy (RMC) grant program, and WHEREAS, The City was awarded a grant for the purposes of Division 22.8 the Public Resources Code, and WHEREAS, The City has submitted a project which is consistent with the purposes of Division 22.8 of the Public Resources Code and the Bond Act; and WHEREAS, this action is exempt from the environmental impact report requirements of the California Environmental Quality Act (CEQA); and NOW NOW, THEREFORE, BE IT RESOLVED THAT THE BALDWIN PARK CITY COUNCIL HEREBY: 1. FINDS that this action is consistent with the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy Act and is necessary to carry out the purposes and objectives of Division 22.8 of the Public Resources Code; 2. FINDS that the grant is consistent with the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006, which provides funds for the RMC grant program, and 3. FINDS that the actions contemplated by this resolution are exempt from the environmental impact report requirements of the California Environmental Quality Act, and 4. ADOPTS the staff report dated February 19, 2014, and Resolution No. 2014-003 Page 2 5. Appoints the Director of Recreation and Community Services, or designee, as agent to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, payment requests and so on, which may be necessary for the completion of the aforementioned project. AMILM nq •ownr• STATE OF CALIFORNIA COUNTY OF LOS ANGELES) SS. CITY OF BALDWIN PARK ) 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on February 19, 2014, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ul -v 63 rm I g Keel J1 g Lei 10 iTA I a ►TA I -s a ALEJANDRA AVILA CITY CLERK COUNCIL AGENDA ST 01111114 CITY OF BALDWIN PARK" AFFREPORT SUBJECT- An appeal of the Planning Commission's failure to reach a majority decision on a request for a conditional use permit for a 27-bed, adult residential care facility within the R-1, Single- Family Residential Zone (Location: 3562-3572 Vineland Avenue; Applicant: Joe Lopez, representing Eastern Keystone, Inc.; Case No.: CP-801). This report requests the City Council adopt Resolution 2013-041, denying the appeal of a conditional use permit for a 27-bed, adult residential care facility within the R-1, Single-Family Residential Zone pursuant to Table 153.040.020 of the City's Municipal Code. I T60 cel On December 18, 2013, the City Council held a public hearing on the appeal of CP- 801. At the conclusion of the public hearing and receiving public testimony from several individuals in opposition to the project, the City Council directed staff to come back at a future date with a resolution of denial. At the public hearing, several residents spoke in opposition to the project; one of the primary concerns noted was the proposed increase in traffic that the project would create. Since a traffic study was not required or completed at the time of the conditional use permit's submittal, staff procured a traffic engineer (at City expense) and requested that a traffic impact analysis be completed for the proposed project. In early January, staff entered into an agreement with Evan Brooks Associates to prepare a traffic impact analysis for a 27-bed adult care facility at 3562-3572 Vineland Avenue. It was requested that the study evaluate the potential impacts to the circulation system from traffic generated by the proposed development on the surrounding area. The traffic impact analysis (reference Attachment #2), dated January 21, 2014 was completed by M. Yunus Rahi, PhD, P.E., T.E. with Evan Brooks Associates. In the conclusion Dr. Rahi indicates that the proposed 27-bed adult residential care facility is CP-801 (appeal) 3562 Vineland Avenue February 19, 2014 Paqe 2 of 5 estimated to generate a total of 54 trips per day and that those 54 trips per day will add to the existing Vineland Avenue traffic. Dr. Rahi also indicates that the additional traffic volume will impact Stichman Avenue (main entrance to the facility), Clydewood Street, and Cloverside Street due to their location. Additionally, the use is incompatible with the adjacent school land uses in that three large public schools are located within Y2 mile of the property site.- Vineland Elementary School, Jones Junior High School and Foster Elementary School." LEGAL REVIEW This report has been reviewed and approved by the City Attorney's Office for legal form and content. Based on City Council direction at their December 18, 2013 meeting, it is recommended that the City Council of the City of Baldwin Park adopt Resolution 2013- 041 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE FINDINGS OF FACT AND DENYING A CONDITIONAL USE PERMIT TO ALLOW A RESIDENTIAL CARE FACILITY WITHIN THE R-11, SINGLE- FAMILY RESIDENTIAL ZONE PURSUANT TO TABLE 153.050.020 IN THE CITY'S MUNICIPAL CODE (LOCATION: 3562-3572 VINELAND AVENUE; APPLICANT: JOE M. LOPEZ, REPRESENTING EASTERN KEYSTONE, INC.; CASE NUMBER: CP- 801)" I a I L, I III I z res-,X91 0 (a) Conditionally permitted. The use is conditionally permitted within the subject zone if it complies with the intent of all applicable provisions of this chapter for a residential care facility in the Single-Family Residential Zone through the conditional use permit process. The site is proposed to be developed in accordance to all of the applicable development standards; and (b) Zone integrity and character. The use will impair the integrity and the character of the zone in which it is to be located, in that the potential increase in traffic of 54 trips per day, will impact the already high congestion and high traffic volumes observed along Vineland Avenue during the peak commuter rush- and school- hours on a daily basis as confirmed in the Traffic Impact Analysis dated January 21, 2014, prepared by Evan Brooks Associates. Furthermore, Stichman Street ends in a cul-de-sac which adds to the impacts on surrounding narrow streets and endangers residents, especially children in the surrounding single family homes; and (c) Site suitability. The subject site is not physically suitable for the type of land being proposed in that the size of the combined properties is approximately 46,609 square-feet of lot area and 170' of street frontage along both Vineland Avenue and Stichman Avenue. Lot coverage is 28% and there is approximately CAAmy\AMY\W0RD\Reports\Couna1 Reports\CP-801 #9.doc CP-801 (appeal) 3562 Vineland Avenue February 19, 2014 Paqe 3 of 5 13,000 s.f. of landscaped area which is 30% of the site. The development standards stated above is only served by one main entrance on Stichman which impacts Stichman Street, Clydewood Street and Cloverside Street. Stichman is only a 40' wide local north-south street providing one lane of travel in each direction with parking allowed on either side which would not accommodate emergency vehicles required for such a facility. Furthermore, Stichman Street ends in a cul-de-sac which adds to the impacts on surrounding narrow streets and endangers residents, especially children in the surrounding single family homes-, and (d) Existing compatibility. The use is incompatible with the adjacent school land uses in that three large public schools are located within Y2 mile of the property site: Vineland Elementary School, :!ones Juni-r High School and Foster Elementary School. Major accesses and traffic flows to and from these schools are from Vineland Avenue. Also, existing traffic volumes from the nearby freeway will also impact Vineland Avenue and the surrounding streets. Many motorists utilize Vineland Avenue as a commuter route for their daily travels and any additional generation of traffic volumes will impact Vineland Avenue during peak travel flow hours. Furthermore, Stichman Street ends in a cul-de-sac which adds to the impacts on surrounding narrow streets and endangers residents, especially children in the surrounding single family homes. It further severely hampers access by emergency vehicles. Hence, the proposed use is incompatible with the existing community.; and (e) Future compatibility. The use will not be compatible with existing and future land uses within the zone and the general area in which the proposed use is to be located in that the above existing incompatibility will only be heightened in traffic volume and would be incompatible with the 2020 General Plan because the parcel retains a Single-Family Residential land use designation with adjacent schools and a high level of traffic on Vineland Avenue and Stichman Street-, and (f) Utilities and services. Although adequate provisions for water, sewer and public utilities are available to the site and have existed for numerous years, services may be detrimentally harmful in that fire and ambulance services are hampered by the only entrance to the Project on Stichman as discussed above. Therefore the proposed use will be detrimental to public health and safety in that the proposed use of the property as a residential care facility does not provide adequate entrance along the narrow Stichman Street and adjacent streets Clydewood Street and Cloverside Street for emergency vehicles. Furthermore, Stichman Street ends in a cul-de-sac which adds to the impacts on surrounding narrow streets with respect to emergency vehicles in particular and endangers residents, especially children in, the surrounding single family homes; and (g) Public access. Adequate provisions for public access are not available to serve the use in that the site does not have sufficient access to streets and highways adequate in width and pavement to carry the quantity of traffic generated by the proposed use. The properties are through properties, meaning that they have C:\Amy\AMYWORDkReports\Counci1 ReportskCP-801 #9.doc CP-801 (appeal) 3562 Vineland Avenue February 19, 2014 Page 4 of 5 street frontage along both Vineland Avenue and Stichman Street. However, primary access to the facility will be from Stichman Street. Stichman Street ends in a cul-de-sac which adds to the impacts on surrounding narrow streets and endangers residents, especially children in the surrounding single family homes, as well as hampering access by emergency vehicles.. Pursuant to the Traffic Impact Analysis completed by M. Yunus Rahi, PhD, P.E., T.E. with Evan Brooks Associates, Dr. Rahi states that the limited increase in traffic volumes (54 trips per day) will have an impact upon the area. This traffic impact would include not only Vineland Avenue, but also Clydewood Street, Cloverside Street and Stichman Avenue where the main entrance to the proposed residential care facility is located. The three (3) large public schools within 112 mile of the project site (Vineland Elementary School, iones Junior High School and Foster Elementary School) have their accesses, both to and from Vineland Avenue. The Francisquito Avenue off-ramp from the westbound 1-10, San Bernardino Freeway feeds directly into Vineland Avenue and many motorists utilize Vineland Avenue as a commuter route to other areas in the central, east portion of the City. Even though traffic volumes generated by the project are not extraordinarily high, the additional traffic volumes will severely impact Vineland Avenue during the peak evening and morning travel flow hours. (h) General Plan consistency. The use is inconsistent with the General Plan's Circulation Element (C-1) and the Public Safety Element (PS-1). With respect to the Circulation Element, the increased traffic on Vineland Avenue and Stichman Street are contrary to Goal 1.0 (C-4) in that the Project does not provide a street and highway system that provides capacity to ensure acceptable traffic flow.as described in subsections (c), (d) and (g), above, especially with respect to the Stichman cul-de-sac With respect to the Public Safety Element, the inadequate entrance to the site and narrow street (Stichman) do not provide for "ensuring public safety ... and the risk of personal injury" as described in subsections (c), (0, (g) and (i); and (i) Safety and welfare. The use may be detrimental to the public interest, health, safety, convenience or welfare in that the proposed increase in the traffic, generated by the use of an ambulatory residential care facility will have an impact upon the surrounding residential neighborhood. According to the submitted Traffic Impact Analysis for the proposed project, the minimal addition of 54 vehicular trips per day as a result of the residential care facility will add to the existing traffic circulation along Stichman Avenue, Cloverside Street, Clydewood Street and Vineland Avenue traffic. Furthermore, Stichman Street ends in a cul-de-sac which adds to the impacts on surrounding narrow streets and endangers residents, especially children in the surrounding single family homes, as well as, severely hampering access by emergency vehicles. CAAmy\AMY\WORD\Reports\Councfl Reports\CP-801 #9.doc CP-801 (appeal) 3562 Vineland Avenue February 19, 2014 Paae 5 of 5 MA-Mv #1, Traffic Impact Analysis #2, Resolution of Denial Resolution 2013-041 #3, Staff Report with attachments dated December 18, 2013 C:\AmY\AMY\WORD\RePortsNCound1 Reports\CP-801 #9.doc fd ZT.AV" Ism Strategic Planning Consultants January 21, 2014 Traffic Impact Analysis: 27 -bed Adult Care Facility, 3562 -3572 Vineland Avenue, Baldwin Park, California Introduction• The purpose of this traffic impact analysis (TIA) study is to evaluate potential impacts to the circulation system from traffic generated by the proposed development of a 27 -bed adult residential care facility at 3562 -3572 Vineland Avenue in the City of Baldwin Park, California. The following sections set forth a brief review of existing site conditions, existing street traffic conditions, project description, project's estimated trip generation, and a discussion of potential traffic impacts of the project to the surrounding circulation system. Existing Site Conditions: The site consists of 2 properties and currently zoned as R -1, Single- Family Residential. Each property has 85 feet of street frontage on Vineland Avenue and is 273 feet deep. There are currently 6 structures on site of which 2 will be demolished. Approximately, 2,800 square feet will be added to one of the remaining 4 structures, bringing the total square footage of the proposed development to approximately 15,370 square feet. All the structures are currently unoccupied. Figure 1 shows an aerial view of the site and surrounding street system. Existing Traffic Conditions: The site is bound by Vineland Avenue on the west, residential single- family homes on the north, Stichman Avenue on the east and residential single- family homes on the south. Vineland Avenue is a major north -south collector street extending from Badillo Street on the north to Garvey Avenue on the south. The street is approximately 40' wide, and striped for 1 travel lane in each direction, except short stretches of landscaped raised median islands at the approaches of major intersections. Parking is allowed on either side of the street. The intersections of Vineland Avenue at Pacific Avenue to the north and at Merced Avenue to the south are signalized. Stichman Avenue is a 40' wide local north -south street providing one lane of travel in each direction with parking allowed on either side. The street serves only the local community to access Vineland Avenue via two local east -west connecting streets - Clydewood Street on the north and Cloverside Street on the south. Cloverside Street is located within a short distance to the south of the project site. Both Cloverside Street and Clydewood Street are 40' wide streets, Vineland Avenue Adult Residential Care Facility Traffic Impact Analysis Page 2 of 7 providing one lane of travel in each direction with parking allowed on either side of the street. Both streets are controlled by a STOP sign placed at their T- intersections with Vineland Avenue. Vineland Avenue showed approximately 5,964 vehicles traveling in both directions per average day in the City's 2009 Engineering and Traffic Survey. Assuming I% per year growth in traffic volume (typical traffic growth rate in San Gabriel Valley region), the current 2014 average daily traffic (ADT) volume on Vineland Avenue is estimated to be 6,270 vehicles per day in both directions. FIGURE 1 AERIAL VIEW OF THE PROJECT SITE AND THE VICINITY Project Descri tp ion: The latest project plans call for developing and operating a 27 -bed adult residential care facility in 4 existing renovated buildings and added floor area totaling approximately15,970 square feet. In addition to 27 bedrooms, each with a single bed and a bath, the project will provide associated dining, kitchen, recreation and facility staff areas. The development will also include an approximately 4,100 square feet landscaped open space area along with a 19 -stall parking area on site. The project's parking requirement is 9 spaces for 27 beds per code (i.e., 1 space per 3 beds). A total of 10 staff members will be on site. Assuming 10 parking spaces will used by 10 staff members, 9 spaces will adequately serve the parking demand of the residents and visitor. Vineland Avenue Adult Residential Care Facility Traffic Impact Analysis Page 3 of 7 The project's main entrance driveway will be located off Stichman Avenue leading to parking area. Another driveway will be provided off Vineland Avenue leading to loading area and kitchen. Project's Traffic Generation: Per Institute of Transportation Engineers "Trip Generation" handbook, the project can be defined as a Congregate Care facility (i.e., ITE land use code 253). The ITE handbook provides nationally adopted rates for traffic generation of this type of land use. Using these rates, the estimated trips for a 27 -bed Congregate Care facility will be 54 trips per day (27 trips inbound and 27 trips outbound), 2 trips during the AM peak hour (1 trip inbound and I trip outbound) and 5 trips during the PM peak heir (3 trip-, ?nbound and 2 trips onthniind), Table 1 shows trip generation Calculations. TABLE 17RIP GENERATION BY 27-BED ADULT RESIDENTIAL CARE FACILITY TOTAL VEHICLE TRIP GENERATION 253 Bed Trip Generation Rate Average Traffic Volume ITE Code Size & Unit Dail Y Total AM Peak Hour PM Peak Hour Dail Y Total AM Peak Hour PM Peak Hour Total %IN % Total %IN %OUT IN7 OUT Total IN OUT Total TOTAL VEHICLE TRIP GENERATION 253 Bed 2.02 0.06 59% 41% 0.17 55% 45% 54 1 1 2 3 2 5 Note: All trip rates are average rates Ref: Institute of Transportation Engineers (ITE)'s "Trip Generation" handbook, 9t" Edition, 2012 Also per Institute of Transportation Engineers "Trip Generation" handbook, a project's trip generation of 5 or less during any peak hour is considered to have an insignificant impact in terms of congestion and traffic circulation in the surrounding areas. Circulation Impacts: The project's main entrance driveway will be located off Stichman Avenue. The project related incoming traffic will be traveling in an east -west direction on Vineland Avenue, then enter Cloverside Street, then Stichman Avenue to the project entrance driveway. The outbound traffic will travel in reverse — first along Stichman Avenue, then Cloverside Street and then Vineland Avenue. The 54 daily traffic volume from the project (27 inbound and 27 outbound) will add to existing Vineland Avenue traffic by 0.43% which is considered insignificant. Vineland Avenue Adult Residential Care Facility Traffic Impact Analysis Page 4 of 7 Although the anticipated daily traffic volume is minimal, the additional traffic volumes created by the subject property will impact traffic circulation along Stichman Avenue, Cloverside Street and Clydewood Street. Both Cloverside and Clydewood streets are relatively narrow and provide the only access routes onto Stichman Avenue. Stichman Avenue is not a through street on both the north and south ends. Traffic volumes will increase along the residential streets of Cloverside Street, Clydewood Streets and Stichman Avenue due to the location of the property's main entrance located on Stichman Avenue. Figure 2 shows anticipated traffic flows along adjacent residential streets. FLOWS FIGURE 2 ANTICIPATED TRAFFIC • , ••. STREET AND CLOVERSIDE STREET In addition to increased traffic volumes adjacent to the property site, heavy congestion and high traffic volumes are observed along Vineland Avenue during peak commuter rush- and school - hours on a daily basis. Vineland Avenue Adult Residential Care Facility Traffic Impact Analysis Page 5 of 7 Three large public schools are located within '/z mile of the property site: Vineland Elementary School, Jones Junior High School and Foster Elementary School. Major accesses and traffic flows to and from these schools are from Vineland Avenue. Existing traffic volumes from the nearby the freeway will also impact Vineland Avenue and the surround streets during certain times of the day. Interstate 10 (San Bernardino Freeway) Freeway's eastbound off -ramp and westbound on -ramp feed directly into Vineland Avenue. Many motorists utilize Vineland Avenue as a commuter route for their daily travels. Even though traffic volumes generated by the subject project is relatively low, any additional generation of traffic volumes will impact Vineland Avenue during peak travel flow hours. Figure 3 shows locations of traffic generators along and adjacent to property site. FIGURE 3 ►� +. i Vineland Avenue Adult Residential Care Facility Traffic Impact Analysis Page 6 of 7 Conclusion: The 27 -bed adult residential care facility proposed for development at 3562 -3572 Vineland Avenue in the City of Baldwin Park is estimated to generate a total of 54 trips per day (27 trips inbound and 27 trips outbound), 2 trips during the AM peak hour (1 trip inbound and 1 trip outbound) and 5 trips during the PM peak hour (3 trips inbound and 2 trips outbound). The 54 daily traffic volume from project will add to existing Vineland Avenue traffic by 0.43% which is considered insignificant. However, additional traffic volumes generated from this facility will impact Stichman Avenue, Clydewood Street and Cloverside Street due to the location of this facility's proposed main entrance on Stichman Avenue. The project's parking demand will be adequately satisfied on -site with a total of 19 parking spaces. No off -site parking impact is anticipated from the development of this property. Prepared by: a M. Yunus Rai Ph.D, RE, T.E Consultant Traffic Engineer January 21, 2014 V xim",r` .t eF )r± ft. 4�,.� M •T /Ili ,+(^ 4 A t'"`. a ��r � a w 1, 10. T`ii refs V xim",r` .t eF Vineland Avenue Adult Residential Care Facility Traffic Impact Analysis Page 7 of 7 ATTACHMENT VIEWS OF PROPERTY SITE FROM VINELAND AVENUE AND STICHMAN AVENUE Figure 3a (above): Subject property looking northeast on Vineland Avenue. Figure 3b (above): Subject property looking northwest on Stichman Avenue. Proposed main vehicular entrance to the property. l l ■ J � �, �, � � � MANNIX"1113901 1,0010011811101 I'm A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE FINDINGS OF FACT AND DENYING A CONDITIONAL USE PERMIT TO ALLOW A RESIDENTIAL CARE FACILITY WITHIN THE R-1, SINGLE- FAMILY RESIDENTIAL ZONE PURSUANT TO TABLE 153.050.020 IN THE CITY'S MUNICIPAL CODE (LOCATION: 3562 VINELAND AVENUE; APPLICANT: JOE M. LOPEZ, REPRESENTING EASTERN KEYSTONE, INC.; CASE NUMBER: CP-801). THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AS FOLLOWS- SECTION 1. The City Council of the City of Baldwin Park does hereby fin' �11 I 1�_ %� 11 Li I %�l U U rX U U, determine, and declare as follows: (a) An application ("Application") for a conditional use permit was submitted on behalf of the owner of certain real property, located at 3562-3572 Vineland Avenue in the City of Baldwin Park, described more particularly in the Application on file with the City Planner-, and (b) The Application was sought to approve a conditional use permit to allow a residential care facility within the R-1, Single-Family Residential Zone pursuant to Table 153.050.020 in the City's Municipal Code; and (c) A duly noticed public hearing was held on said Application by the Planning Commission October 23 2013. Prior to the opening of the continued public hearing on October 23, 2013, and consistent with prior Commission public hearings, Chairman Muse recused himself because of the proximity of his residence to the Project. A Motion to deny the Project was not passed because of a 2-2-0 lack of majority vote. A subsequent vote to pass the Project was similarly tied and did not pass. A completed appeal of the Planning Commission's lack of majority was received prior to the November 4, 2013 deadline; and (d) A duly noticed public hearing was held on said Application by the City Council of December 18, 2013. The City Council, after reviewing the Staff Report, Administrative Record, and considering oral evidence during said public hearing, instructed Staff to investigate certain complaints made at the public hearing, including, but not limited to traffic and proximity to schools; and (e) Staff has reexamined this Project, including contracting with Evan Brooks Associates for a Traffic Study completed by M. Yunus Rahi, PhD, P.E., T.E., Consultant Traffic Engineer, dated January 21, 2014; and (f) At a duly noticed Regular Meeting of the City Council, the City Council reviewed the Staff Report, Administrative Record, and considered oral Resolution No, 2013 - 041 February 19, 2014 Page 2 evidence provided at the December 18, 2013 public hearing and has after a full discussion reviewed the Resolution of Denial (Resolution No. 2013-041) of the Application; and (g) Each fact set forth in the staff report dated February 19, 2014 from Marc Castagnola, AICP, Community Development Manager and Amy L. Harbin, AICP, City Planner to the Mayor and City Council ("Staff Report") is true and correct. SECTION 2. The City Council does hereby adopt the following Findings of Fact applicable to all conditional use permits: (a) Conditionally permitted. The use is conditionally permitted within the subject zone if it complies with the intent of all applicable provisions of this chapter for a residential care facility in the Single-Family Residential Zone through the conditional use permit process. The site is proposed to be developed in accordance to all of the applicable development standards; and (b) Zone integrity and character. The use will impair the integrity and the character of the zone in which it is to be located, in that the potential increase in traffic of 54 trips per day, will impact the already high congestion and high traffic volumes observed along Vineland Avenue during the peak commuter rush- and school- hours on a daily basis as confirmed in the Traffic Impact Analysis dated January 21, 2014, prepared by Evan Brooks Associates. Furthermore, Stichman Street ends in a cul-de-sac which adds to the impacts on surrounding narrow streets and endangers residents, especially children in the surrounding single family homes; and (c) Site suitability. The subject site is not physically suitable for the type of land being proposed in that the size of the combined properties is approximately 46,609 square-feet of lot area and 170' of street frontage along both Vineland Avenue and Stichman Avenue. Lot coverage is 28% and there is approximately 13,000 s.f. of landscaped area which is 30% of the site. The development as stated above is only served by one main entrance on Stichman which impacts Stichman Street, Clydewood Street and Cloverside Street. Stichman is only a 40' wide local north-south street providing one lane of travel in each direction with parking allowed on either side which would not accommodate emergency vehicles required for such a facility. Furthermore, Stichman Street ends in a cul-de-sac which adds to the impacts on surrounding narrow streets and endangers residents, especially children in the surrounding single family homes-, and (d) Existing compatibility. The use is incompatible with the adjacent school land uses in that three large public schools are located within '/2 mile of the property site: Vineland Elementary School, Jones Junior High School and Foster Elementary School. Major accesses and traffic flows to and from these schools are from Vineland Avenue. Also, existing traffic volumes from the nearby C:\ Amy\AMYXWORD\ResolutionsOrdinances\CounciI Resolutions\CP-801.doc Resolution No. 2013 - 041 February 19, 2014 Page 3 freeway will also impact Vineland Avenue and the surrounding streets. Many motorists utilize Vineland Avenue as a commuter route for their daily travels and any additional generation of traffic volumes will impact Vineland Avenue during peak travel flow hours. Furthermore, Stichman Street ends in a cul -de -sac which adds to the impacts on surrounding narrow streets and endangers residents, especially children in the surrounding single family homes. It further severely hampers access by emergency vehicles. Hence, the proposed use is incompatible with the existing community, and (e) Future compatibility. The use will not be compatible with existing and future land uses within the zone and the general area in which the proposed use is to be located in that the above existing incompatibility will only be heightened in traffic volume and would be incompatible with the 2020 General Plan because the parcel retains a Single - Family Residential land use designation with adjacent schools and a high level of traffic on Vineland Avenue and Stichman Street; and (f) Utilities and services. Although adequate provisions for water, sewer and public utilities are available to the site and have existed for numerous years, services may be detrimentally harmful in that fire and ambulance services are hampered by the only entrance to the Project on Stichman as discussed above. Therefore the proposed use will be detrimental to public health and safety in that the proposed use of the property as a residential care facility does not provide adequate entrance along the narrow Stichman Street and adjacent streets Clydewood Street and Cloverside Street for emergency vehicles. Furthermore, Stichman Street ends in a cul -de -sac which adds to the impacts on surrounding narrow streets with respect to emergency vehicles in particular and endangers residents, especially children in the surrounding single family homes; and (g) Public access. Adequate provisions for public access are not available to serve the use in that the site does not have sufficient access to streets and highways adequate in width and pavement to carry the quantity of traffic generated by the proposed use. The properties are through properties, meaning that they have street frontage along both Vineland Avenue and Stichman Street. However, primary access to the facility will be from Stichman Street. Stichman Street ends in a cul -de -sac which adds to the impacts on surrounding narrow streets and endangers residents, especially children in the surrounding single family homes, as well as hampering access by emergency vehicles.. Pursuant to the Traffic Impact Analysis completed by M. Yunus Rahi, PhD, P.E., T.E. with Evan Brooks Associates, Dr. Rahi states that the limited increase in traffic volumes (54 trips per day) will have an impact upon the area. This traffic impact would include not only Vineland Avenue, but also Clydewood Street, Cloverside Street and Stichman Avenue where the main entrance to the proposed residential care facility is located. The three (3) large public schools C:\AmyWMY \WORD \ResolutionsOrdinances \Council Resolutions \CP- 801.doc Resolution No. 2013 - 041 February 19, 2014 Paqe 4 within Y2 mile of the project site (Vineland Elementary School, Jones Junior High School and Foster Elementary School) have their accesses, both to and from Vineland Avenue. The Francisquito Avenue off -ramp from the westbound 1 -10, San Bernardino Freeway feeds directly into Vineland Avenue and many motorists utilize Vineland Avenue as a commuter route to other areas in the central, east portion of the City. Even though traffic volumes generated by the project are not extraordinarily high, the additional traffic volumes will severely impact Vineland Avenue during the peak evening and morning travel flow hours. (h) General Plan consistency. The use is inconsistent with the General Plan's Circulation Element (C -1) and the Public Safety Element (PS -1). With resper to the Circulation Element, the increased) traffic on Vineland Avenue and Stichman Street are contrary to Goal 1.0 (C -4) in that the Project does not provide a street and highway system that provides capacity to ensure acceptable traffic flow.as described in subsections (c), (d) and (g), above, especially with respect to the Stichman cukde =sac With respect to the Public Safety Element, the inadequate entrance to the site and narrow street (Stichman) do not provide for "ensuring public safety ... and the risk of personal injury" as described in subsections (c), (f), (g) and (i); and (i) Safety and welfare. The use may be detrimental to the public interest, health, safety, convenience or welfare in that the proposed increase in the traffic, generated by the use of an ambulatory residential care facility will have an impact upon the surrounding residential neighborhood. According to the submitted Traffic Impact Analysis for the proposed project, the minimal addition of 54 vehicular trips per day as a result of the residential care facility will add to the existing traffic circulation along Stichman Avenue, Cloverside Street, Clydewood Street and Vineland Avenue traffic. Furthermore, Stichman Street ends in a cul -de -sac which adds to the impacts on surrounding narrow streets and endangers residents, especially children in the surrounding single family homes, as well as, severely hampering access by emergency vehicles. SECTION 3. The City Clerk shall certify to the adoption of this Resolution and forward a copy hereof to the Applicant. PASSED, APPROVED AND ADOPTED this 19th day of February, 2014. C:\ Amy \AMY\WORD \ResolutionsOrdinances \Council Resolutions \CP- 801.doc Resolution No. 2013 - 041 February 19, 2014 Paqe 5 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I 1, Alejandra Avila, City Clerk of the City of Resolution No. 2013-041 was duly adopted a regular meeting thereof held on February following vote to wit: AYES: COUNCIL MEMBERS: N 0 E So: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK C:\Amy\AMY \WORD \ResolutionsOrdinances \Council Resolutions\CP-801.doc Baldwin Park do hereby certify that the foregoing by the City Council of the City of Baldwin Park at 19, 2014 and that the same was adopted by the � � r � . � ;� . � � ii o ,; BALDWIN P - A - R � K TO: FROM: CITY COUNCIL AGENDA CITY OF BALDWIN PARK DEC 1 8 STAFF REPORT SUBJECT: An appeal of the Planning Commission's failure to reach a majority decision on a request for a conditional use permit for a 27-bed, adult residential care facility within the R-1, Single- Family Residential Zone (Location: 3562-3572 Vineland Avenue; Applicant: Joe Lopez, representing Eastern Keystone, Inc.; Case No.: CP-801). - 01 1.4 a*34 9 This report represents an appeal of the Planning Commission's failure to reach a majority decision on a conditional use permit to allow a 27-bed, adult residential care facility within the R-1, Single-Family Residential Zone pursuant to Table 153.040.020 of the City's Municipal Code. The site, which consists of two (2) properties is currently zoned R-1, single-family residential and has a consistent General Plan land use designation of Single-Family Residential. Each of the properties has 85 feet of street frontage and is about 273 feet deep, totaling approximately 46,410 s.f. of land area (1.07 acres). There are six (6) structures on the properties; however, two (2) structures are proposed to be demolished. The table below provides a detail of the building data. TABLE #1 PROPOSED ON-SITE BUILDINGS TO REMAIN EXISTING FLOOR AREA BUILDING HEIGHT MISCELLANEOUS INFORMATION Building A 5,230 s.f. 15' Building B 800 s.f. 12' Building C 5,960 s.f. 23' 2,800 s.f. of floor area proposed to be added Building D 1,180 s.f. ill CP-801 (appeal) 3562 Vineland Avenue December 20, 2013 Page 2 of 9 The table below identifies the existing land uses that surround the subject property. TABLE #2 SURROUNDING LAND USES ADJACENT PROPERTY LOCATION ZONING PROPERTY USE North R-1 Single-Family Residential East R-1 Single-Family Residential South R-1 Vacant West R-1 Single-Family Residential The property has had several hearings for entitlements before the Planning Commission and the City Council. The table below summarizes those hearings. TABLE #3 ENTITLEMENT SUMMARY CASE NUMBER REQUEST ACTION A 120 bed Planning Commission Resolution PC 63-61, CP-8 convalescent home approved, May 22, 1963. Condition of approval states CUP expires May 22, 1993 Appeal of Planning City Council Resolution 63-153 approved CP-8 Commission's stating (a) maximum of 52 beds, (b) only aged approval on persons no mental or alcoholic patients and (c) 5/22/1963. permit expires on December 31, 1977 Approval to operate a Planning Commission Resolution PC 78-25 CP-268 group home. approved July 12, 1978. Limited to 49 beds and developmentally disabled adults only. Planning Commission Resolution PC 79-37 approved October 10, 1979 revoking CP-268 no longer allowing the operation of a group home, specifically in violation of condition W, which states "on site activities or off-site Revocation by the activities that are reports to the Planning CP-268 Planning Commission Commission by the Planning Department as Revocation of CP-268 being detrimental to the public health or safety or as to constitute a nuisance may be grounds for revocation of this conditional use permit." The staff report indicates that there was a lack of basic supervision of the residents and the residents would wander off-site into the C:\Amy\AMY\W0RD\Reports\Counci1 Reports\CP-801 #8.doc CP-801 (appeal) 3562 Vineland Avenue December 20, 2013 Paqe 3 of 9 CASE REQUEST ACTION NUMBER neighborhood, prompting neighbors to contact the City's Police Department. Applicant filed an CP-268 appeal of the Planning City Council Resolution 79-116, approved on Revocation Commission's November 21, 1979, upheld Planning decision to revoke CP- Commission revocation of CP-268. 268 Applicant filed a court case to overturn the Planning Commission Resolution PC 84-12 CP-268 revocation and won. approved March 14, 1984, modified CP-268 to Modification T his r e q u e st is da allow a maximum of 57 residents in a modification of CP- handicapped care facility. 268 CEQA/NOTICING REQUIREMENTS In accordance with the provisions of the California Environmental Quality Act (CEQA), an environmental analysis has been completed for this case. As a result of that assessment, it has been determined that this case will not have a significant impact upon the environment, and is Categorically Exempt pursuant to Section 15301 (Class 1- Existing Facilities) of the CEQA Guidelines, no further analysis is required. A Notice of Public Hearing for this appeal was posted at the subject property, Esther Snyder Community Center and Barnes Park on December 5, 2013, and Public Hearing Notices were also mailed on December 5, 2013, to all property owners within a 300-foot radius of the subject site. DISCUSSION Prior Use of the Property In 1965, the property was utilized as a 52 bed rest home facility for the aged. No more than 30 beds could be utilized for ambulatory patients and 22 beds for non-ambulatory patients. No mental or alcoholic patients were allowed. In 1978, another public hearing was held for consideration of a conditional use permit for a developmentally disabled group home with no more than 49 residents permitted (but not including alcoholics or mentally ill patients). About one year later the City's Police Department requested that the facility's conditional use permit be revoked on the grounds the residents were unsupervised and wandering the neighborhood, day and night. The staff report indicates there were approximately 20 calls to the Police Department related to the residents of the facility creating a public nuisance. CAAmy\AMY\W0RD\Reports\Counci1 Reports\CP-801 #8.doc CP -801 (appeal) 3562 Vineland Avenue December 20, 2013 Paqe 4 of 9 In 1979, after a public hearing before the Planning Commission and the City Council on appeal, the conditional use permit was eventually revoked. However, the Applicant chose to initiate litigation and the court overturned the revocation. Since no further action was taken by the City, the conditional use permit remained in effect. The existing conditional use permit, CP -268 was modified in 1984 to allow a maximum of 57 residents in a handicapped care facility. Said facility remained in operation until the early 1990's, since that time the property has gone unutilized. Current Proposal The Applicant's original proposal requested approval of a conditional use permit to operate a 43 -bed residential care facility for the ambulatory elderly. However, on August 14, 2013, revised plans .:sere submitted which indicated the overall bed count would be reduced from 43 -beds to 27 -beds, with one (1) bed per room. According to the City's business license records, the site has not been utilized as a residential care facility, or in any other manner, since the very early 1990's. Since the early 1990's, the site and the existing structures on the property have deteriorated and fallen into disrepair. There have been numerous Code Enforcement violations for failing to secure the structures and failing to remove overgrown vegetation. This conditional use permit, if approved by the City Council, would allow for the renovation to the existing site and additions to the existing buildings, establishing a new, 27 -bed residential care facility. However, since there are two separate properties (3562 and 3572 Vineland Avenue) which encompass the Applicants' request, neither of the properties could function as a residential care facility indpendently. As such, if the conditional use permit is approved by the City Council, Staff would recommend a condition of approval requiring the Applicant to submit an application for a lot tie to the City's Engineering Division. The lot tie will bring the two properties together resulting in one property that meets the development standards for minimum lot size, lot width, and lot depth for a residential care facility use. Section 153.040.030 of the City's Zoning Code provides specific development standards for places of assembly, educational institutions, and residential care facilities. These standards include minimum lot size, minimum lot width, depth and street frontage as well as side yard setback. With the required lot tie, review of the plans indicates that the project proposal does meet and /or exceeds the development standards contained in Section 153.040.030 of the City's Zoning Code. The overall site has six (6) existing structures. Four (4) of the structures are proposed to be rehabilitated and renovated to accommodate the revised 27 -bed facility, associated dining, recreation, and facility staff areas. Two structures will be demolished to provide area for on -site parking and a landscaped open space area. Building A has sixteen (16) rooms, which will accommodate one (1) individual per room, CAAmy\AMY \WORD \Reports \Council Reports \CP -801 #8.doc CP -801 (appeal) 3562 Vineland Avenue December 20, 2013 Paae 5 of 9 and each room has its own bathroom. Currently, the existing building contains approximately 5,300 s.f. of floor area; however, the Applicant is proposing an additional 2,800 s.f. addition which will include expanded floor area additions to the bedrooms, new laundry room and mechanical equipment room. The proposed floor area of Building A, including the new addition, would be 8,120 s.f. Elevation materials include earth -tone stucco, new vinyl energy efficient windows with decorative panel shutters, and a tile roof. Building B has three (3) single individual bedrooms each with their own bathroom. Elevations along this building include a combination of beige and white stucco and siding, along with new vinyl windows and a combination asphalt shingle and tile roofing materials. Building C, contains the dining area and kitchen which are semi - subterranean, and eight (8) single, individual bedrooms above, each with their own bathroom. Elevations include a combination of beige and white stucco and lap siding along with new vinyl windows and a combination asphalt shingle and the roofing materials. Building D, has common area living and accessory rooms (Jacuzzi room for residents and offices for staff). New vinyl windows are proposed to be installed and the elevations will be beige and white, consistent with the City's color ordinance. Roofing material for this building is tile. Building D faces Vineland Avenue, and although will not be the primary entrance into the building, does have numerous windows and a large porch area which extends across the elevation. There are stairs along this elevation for pedestrian access. Not including the landscaped street -side setbacks, there is approximately 4,100 s.f. of open space area proposed throughout the site, landscaped with turf. Setbacks along both Stichman Avenue and Vineland Avenue range between 18 and 20 feet and are proposed to be fully landscaped primarily with turf and a variety of other plant materials. There are several existing, mature trees throughout the site, which appear to be incorporated into the proposed overall landscaping of the site. However, if approved, Staff recommends including a condition of approval requiring the Applicant to submit a formal tree removal application to the Tree Officer for review and approval, prior to any tree removal. On August 14, 2013, the Applicant submitted revised plans which indicate that the overall bed count would be reduced from 43 -beds to 27 -beds. A reduced set of those plans were included with the August 28, 2013 staff report requesting a continuance and in the subsequent staff reports after that date. (See Attachment #1, Exhibit "A" attached hereto.) Parking for the original 43 -bed facility was calculated at one parking space for each 3- beds, resulting in fourteen (14) required spaces. However, the revised bed count, utilizing the same formula of one (1) parking space for each three (3) beds, requires nine (9) parking spaces. Nineteen (19) on -site parking spaces are shown on the plans C:Wmy\AMY \WORD \Reports \Council Reports \CP -801 #8.doc CP -801 (appeal) 3562 Vineland Avenue December 20, 2013 Page 6 of 9 for the entire facility. Based upon the facilities business plan (Attachment #8) and the plans shown as Exhibit "A ", Attachment #1, there could be a maximum of ten (10) employees at one given time. Exhibit "A" shows parking stalls that meet current code size of 10' by 20' (or 10.5' by 20' if adjacent to a wall). The only vehicular access to the site from Vineland Avenue is to a designated loading space which is nearby Building C and the kitchen /dining area. An entry statement to the facility's parking area, with textured concrete pavers, lushly landscaped planters, and signage is proposed at the Stichman Avenue entrance. As shown in Table #4 below, each Planning Commission .meeting date Is noted along with a brief summary of the comments and concerns as well as the Commission action. TABLE #4 SUMMARY OF PLANNING COMMISSION MEETING ACTIONS* *Copies of the staff reports and action minutes from each of the Planning Commission meetings are included as Attachments #4 and #5, respectively. C:\Amy\AMY \WORD \Reports \Council Reports \CP -801 #8.doc # # SPEAKING MEETING SPEAKING IN SUMMARY OF COMMENTS PLANNING DATE IN FAVOR OPPOSITION & CONCERNS COMMISSION ACTION OF TO PROJECT PROJECT Continued to June 26, May 22, 0 1 More traffic and noise 2013 —Staff was unable 2013 to complete the staff report in a timely manner Continued to July 24, June 26, 1 3 Traffic, noise, lack of a 2013 - -- Commission 2013 responsible property owner requested additional information. Type of residents at facility, Continued to August 28, July 24, traffic, noise, lighting, parking, 2013— Applicant was not 2013 0 19 lack of responsible properly present at meeting. Staff working with Applicant on owner additional information. A "business" in residential Continued to October 9, August 28, zone, traffic, parking, noise, 2013 —Staff was unable 2013 2 17 number of existing residential to review the revised facilities in area, construction plans submitted 8114/13. noise October 9, Traffic, noise from Continued to October 23, 2013 2 16 ambulances, lighting, parking, 2013 —A full Commission proximity to elementary school was not present. Additional traffic, proximity to elementary school, unfamiliar October 23, 2 15 faces /visitors, ambulance Failure to reach a majority 2013 noise, parking, lighting, value decision by PC. depreciation of adjacent homes. *Copies of the staff reports and action minutes from each of the Planning Commission meetings are included as Attachments #4 and #5, respectively. C:\Amy\AMY \WORD \Reports \Council Reports \CP -801 #8.doc CP -801 (appeal) 3562 Vineland Avenue December 20, 2013 Paoe 7 of 9 Presumably in response to the public opposition, on August 14, 2013, after the May, June and July Commission meetings, the Applicant submitted a new set of plans which reduced the proposal from a 43 bed facility to a 27 bed facility. Unfortunately, given the late timing of the submittal of the revised plans, an analysis could not be provided for the Commissioners at their August 28, 2013 meeting. At the October 9t" meeting, the Planning Commission considered the new proposal. Staff indicated that the revised bed count to 27 -beds would result in fewer residents at the facility and less required parking for the facility in accordance with the Code requirement. Nineteen on -site parking stalls have consistently been identified on the plans since the Applicant's original submittal. Based upon the revised bed count (27- beds), a minimum of nine narking stalls ..could be n=,m 6rerl (one spore for each 3- beds). In addition, the Applicant's business plan indicates that a maximum of 10 employees would staff the facility. This would leave 9 spaces for residents and visitors with the remainder utilizing on- street parking. FOLLOWING PLANNING COMMISSION MEETING OCTOBER 9 2013 On Monday, October 14, 2013, Bruce Ashoori, President/Secretary of Eastern Keystone, Inc. submitted a letter to the City. (See Attachment #6.) In the letter, Mr. Ashoori, requests that the Planning Commission consider the original 43 -bed facility at its next scheduled public hearing on October 23, 2013, however given the late timing of the request, there was insufficient time for staff to reanalyze the project with additional beds and in light of the public's perceived concerns, including traffic, noise, and lighting impacts. The request was submitted to the Planning Commission though it took no action on this request. PLANNING COMMISSION MEETING OCTOBER 23 2013 Prior to the opening of the continued public hearing on October 23, 2013, and consistent with prior Commission public hearings on this item, Chair Muse stated that since he owned property within 500 feet of the subject property he would have to recuse himself from this item. At the conclusion of the public hearing, a motion was first made to bring back a resolution denying the item, a roll call vote had two Commissioners in favor and two Commissioners opposed. The motion died because of a lack of a majority vote. After further discussion, a second motion was made to bring back a resolution approving the item, this motion was seconded, and a roll call vote identified two Commissioners in favor and two Commissioners opposed. This motion also died because of a lack of majority vote. A complete appeal (both the written appeal and filing fee) of the Planning Commission's failure to reach a majority decision was received by the Planning Division prior to the deadline of November 4, 2013. C:\Amy\AMY \WORD \Reports \Council Reports \CP -801 #8.doc CP-801 (appeal) 3562 Vineland Avenue December 20, 2013 Paqe 8 of 9 This report has been reviewed and approved by the Assistant City Attorney as to legal form and content. 1:1 =we] In I J, 1:4 k, I 17a 1 [914 Staff recommends that the City Council receive any public comment on the item, close the public hearing, and direct staff to EITHER- (1) bring back to the January 15, 2014 City Council meeting, a resoluti • approval, Re-solution 2013-041 A RESOLUTION OF THE CIT"' COUNCIL OF THE CITY • BALDWIN PARK ADOPTING TH FINDINGS • FACT AND APPROVING A CONDITIONAL US PERMIT TO ALLOW A RESIDENTIAL CARE FACILITY WITHI THE R-1, SINGLE-FAMILY RESIDENTIAL ZONE PURSUANT To TABLE 153.050.020 IN THE CITY'S MUNICIPAL COD (LOCATION: 3562-3572 VINELAND AVENUE; APPLICANT: J10 M. LOPEZ, REPRESENTING EASTERN KEYSTONE, INC.; CAS NUMBER: CP-801);_.Qr • (2) bring back to the January 15, 2014 City Council meeting a resolution • denial, Resolution 2013-041 A RESOLUTION OF THE CITY COUNCIL OF THE CITY • BALDWIN PARK ADOPTING THE FINDINGS OF FACT AND DENYING A CONDITIONAL USE PERMIT • ALLOW A RESIDENTIAL CARE FACILITY WITHIN THE R-11, SINGLE-FAMILY RESIDENTIAL ZONE PURSUANT TO TABLE 153.050.020 IN THE CITY'S MUNICIPAL CODE (LOCATION: 3562-3572 VINELAND AVENUE; APPLICANT: JOE M. LOPEZ, REPRESENTING EASTERN KEYSTONE, CASE NUMBER: CP-801); WIF'M-I #1, Revised Exhibit "A" dated December 18, 2013 #2, Vicinity Map #3, Application Forms and Statements #4, Planning Commission Staff Reports #4A, May 22, 2013 #413, June 26, 2013 #4C, July 24, 2013 #4D, August 28, 2013 #4E, October 9, 2013 #417, October 23, 2013 CAAmy\AMMORDReports\Council Reports\CP-801 #8.doc CP -801 (appeal) 3562 Vineland Avenue December 20, 2013 Paoe 9 of 9 #5, Planning Commission Minutes #5A, May 22, 2013 #5B, June 26, 2013 #5C, July 24, 2013 #51D, August 28, 2013 #5E, October 9, 2013 #5F, October 23, 2013 #6, Letter received October 14, 2013 from Bruce Ashoori #7, Appeal Letter #8, Business Plan for Keystone Horizon Elderly Care CAAmy\AMY \WORD \Reports \Council Reports \CP -801 #8.doc 1 i � D •' � ,r .. City of Baldwin Park City of Baldwin Pazk � a �'' � +� i' tN P , A, R - K TYPE OF APPLICATION General Plan Amendment Zone Change Code Amendment Redevelopment Overlay Zone Variance Conditional Use Permit Administrative Adjustment Development Plan —Specific Plan CRA Conceptual Approval Other APPLICATION INFORMATION I ilie Name of Applicant(s) = Address— j� ,311 Phone No Owner(s) of Reco Owner's Address 2- V - 6Y / w Capacity Location D 2- Assessor Parcel Number(s) Tract and Lot Number(s) Existing General Plan Designation Existing Zoning for each Parcel Existing Land Use Code Section to be Amended Purpose of request -7-0— r-ok (�ZCFE) 13 L,1<,Irless CERTIFICATION STATEMENT: i/we acknowledge the filing of this application and certify that all the above' information is true and accurate and that [/we have familiarized myself/ourselves with the relevant provision of the Baldwin Park Planning Division (Note: a person acting as agent of the owner of record must complete and have notarized the attached Owner's Affidavit from the legal owner,) Signature Date Sig nature Date --------- - ------ - ------ - -- ---------------------------- - ----- - - - ------- -------------- - ------------ --- ----- - --------- FOR CITY USE ONLY: ! I - '5' 12-1 File ��l Fee: i Received by: ate: 9<e,vitone diotqzon, de t Im fa t e Attention Amy Harbin: Dated 04/10/13 RE: CUP appl. Submittal; APN's 8554-022-040 & 8554-022-41: CP-801 From & Prepared by: (Applicant) Joe M Lopez Regarding: Justification Application Pages I thru 4 ( not includ. Face cover) APR 2, 2 2013 rz 0 �•0 r g • We are hereby applying for a Conditional Use Permit for the On -Site operation facility of a Residential Care for the Elderly, within the Residential Zoning, pursuant to Table §153.040.020 & §153.040.030 of the City of Baldwin Park Zoning Code adopted 5 -2 -12. 150M M1, FACTS & FINDINGS: (PLEASE NOTE: All code references refer to the City of Baldwin Park Municipal Code, unless otherwise stated.) LOCATION: The subject property's current address is located on Vineland Avenue which is perpendicular to two parallel main streets, Merced Avenue and Pacific Avenue. The subject property is adequate in size and shape to accommodate the proposed use thereof and occupies two lots of land (Lot No. 36 and Lot No. 37), totaling a combined overall land area of 1.07 acres (46,609 square feet). Of this, there is 28% of lot coverage, consisting of four building structures, exclusive of parking lot, driveways, walkways and miscellaneous. • Each "through lot" is of rectangular shape that exceeds the 70' minimum requirement in lot width, lot depth and lot street frontage, pursuant to § 153.040.030 (A.2.). • Each lot meets the minimum requirement of one -half acre of land, pursuant to §153.040.030 (A.1.). In addition to our condition of Use Permit Application, we would like to request a Covenant Agreement to hold the two lots as one,.in which we will not, at any time present or future, use or sell said lots separately. All proposed existing structures, as well as add -on additional building space to existing "A" building meet the minimum setback requirements, pursuant to §153.040.030 and allowable building space, pursuant to the C.B.C. Chapter 5- 503.1. All structures are part of, subordinate, related and /or incidental to the primary function. The project contains several open spaces of sufficient size in order to facilitate outdoor enjoyment, recreational activities and safety evacuations, as described on Submitted Plans (Sheet L -101) [Keynote Legend 31, 33, 34,35 37, 39 and a open space area, South of Building „D ".] 11 Page "3,1 9[44 Traffic circulation on Vineland Avenue momentarily becomes disruptive between and before two parallel side streets (Cloverside Street & Clyewood Street.), normally occurring during weekdays, between the beginning and after school hours of Vineland Elementary School (which is located approximately 130 Feet North of the Subject Property), wherein parents pick up and /or drop off their children. With the exception of the school, traffic volume activity is generally used by residents in the vicinity to cross over from Merced Avenue to Pacific Avenue, or vice versa to travel to and ? /or from work. We do not anticipate that it would cause any additional significant effects on traffic volume, safety or circulation due to business use and size, along with the relocation of the principal point of entrance from Vineland Avenue to Stichman Avenue. Stichman Avenue does not have a through street, but ends on a cul de sac on opposite ends. Traffic activity to and from the subject property would convey North and South on Stichman Avenue and East and West on Cloverside Street and Clyewood Street to Vineland Avenue. That would leave access to two main streets, Merced Avenue and Pacific Avenue. Through this route, street circulation would avoid the traffic delay on both sides of Vineland Avenue from the congestion from Vineland Elementary School. The asphalt street pavement type, as per City standard and ADA driveway approach is sufficient to carry the quantity and quality of traffic. Stichman Street's paved asphalt , exceeds the City Standard width requirement, with a width dimension of 35' -10" and the ADA driveway approach exceeds the city standard minimum width requirement of 20', with a dimension of 26' in width, pursuant to §153.040.030 (A.4). There is also sufficient parking lot circulation, pursuant to §153.150.050 (A.4). Based on these facts and assessments, we do not expect to have significant adverse effects upon adjacent properties, but we anticipate minimal impact, such as traffic volume and circulation, on -site noise transmission, which is reduced by a 6' block wall located at the property line, pursuant to §153.150.60 (D.) and noise compliance which is not to exceed a decibal (dBA) level, pursuant to §153.140.070. VISITATION ASSESSMENT: Our pre - client visitation assessment is as follows: Weekends are expected to produce the largest part of visitation, followed by after work hours on weekdays, in collaboration with code compliance and analyzing staff, visitations, days and time frames, sufficient parking spaces are provided pursuant to table §153.150.40 (C.). As per the City of Baldwin Park Municipal Code requirements of a ratio of 1:8 parking spaces for 2 j Page resident clients, 1:1 parking spaces for facility, 1:250 Square Footage of Office parking space and 1:25 ADA as required by state law. 1. Our maximum potential number of client beds, are 43, requires 5 parking spaces. 2. Our office operating space is 252 square feet, requires 1 parking space. 3. Our maximum number of employees, at a given time is assessed to be 10 staff members, which would require 10 parking spaces Therefore, the required number of necessary parking spaces is 18, including facility and ADA, however the total number given is 19 parking spaces. • Off of subject property, there may be an occasional emergency response audio signal, but this is a long term elderly care facility, and not a nursing home. These residents are not in need of medical care supervision, so therefore, emergency responses are expected to be minimal. • Exterior lighting is directed away from adjacent properties, so as not to illuminate the adjacent properties, pursuant to §153.150.40 (F.) and §153.150.070 (G.). Trash refusal containment is screened by a decorative masonary block wall which is away from public view and approximately 25' from the nearest property line, so trash refusal odor will not have an adverse effect. CONCLUSION: This proposed business to operate an RCFE facility, would be a contribution for the City of Baldwin Park towards meeting the goals outlined in the California Strategic Plan for the Aging Population prepared by the California Health and Human Services. In an excerpt from (2003) California's strategic plan for an aging population, Excerpts from reports by Scharlach A., Torres -Gil F. and Kaskie 8 and Lee R., Miller T., and Edwards R., Page 3 A. The Changing Demographics "The rapid aging of California's population represents a demographic imperative that cannot be ignored. California's population is expected to increase bV 172% by 2040, with most of the growth occurring in the corning 20 years. The greatest growth will be among the oldest Californians, those age 85 years and older, whose numbers are projected to grow 200% over that 40 year period. BV 2040, the ratio of the elderly to adults under age 65 will have increased by 80% ............... 3 l Page This proposed business will meet the needs of elderly assistance and growing demands which can be a resourceful tool for community development programs and activities to the City of Baldwin Parks objectives, goals and image. Due to the current inactivity of the subject property, and the appearance of abandonment, conformity will bring the proposed plan to an active, supervised environment, including maintenance that would substantially increase the property value and appreciated appearance, through aesthetic element design in structures, parking lot design and landscaping features. In essence, new activity on this street, has the potential to reduce crime, gang activity and the attraction of young teenagers, who are seeking low profile streets and street inactivity. On the contrary of adverse effects, this business is in need of activity and exposure to bring a little UIL oI �1 11 into a darn area, where positive, lively contributions may improve the neighborhood of Stichman Avenue. Many tools and resources provided by Keystone Elderly Care, will provide neighbors and the community with adequate space and a peaceful atmosphere to hold meetings such as Neighborhood Watch programs and other ideas that will enhance the safety and quality of livelihood within the adjacent areas and community. Thank you for considering and reviewing our proposed plan. It is very appreciated. Signed: Applicant and Agent of Eastern Keystone Inc. Sin cerly- Yom.- 7& 4 l Page 1 ♦ 1 ,1 1 i BALDWIN P -A - R- K Im PLANNING COMMISSION Amy L. Harbin, AICP, City Plann4j*4— May 22, 2013 a7ogj•� SUBJECT: CONTINUED TO JUNE 26, 2013. A request for consideration of a conditional use permit to allow an adult residential care facility within the R-1, Single-Family Residential Zone (Location: 3562 Vineland Avenue; Applicant: Joe Lopez, representing Eastern Keystone, Inc.; Case No.: CP-801). PURPOSE This report requests the Planning Commission continue this item to the June 26, 2013 meeting of the Planning Commission. Although staff properly noticed this item for the May meeting of the Planning Commission, given the complexity of the submittal, staff was unable to complete the staff report in a timely manner and consequently is requesting a continuance to the June 26, 2013 meeting of the Planning Commission, RECOMMENDATION Since the item wasp properly noticed, Staff is recommending that the Planning Commission receive any public testimony or comments on the item and continue the public hearing to the June 26, 2013, Planning Commission meeting. C:\PjnYXAMYIV✓DRDIRepwtsICommission RepoftlCP-801 Centinue.doo � r � � �' i BALDWIN P -A: R- K Im 4 f ro- M11 DATE: d[&1MJF,-fA1X# A- Honorable Chair and Planning Commissioners Amy L. Harbin, AICP, City Plan June 26, 2013 SUBJECT: CONTINUED FROM MAY 22, 2013. A request for considerati of a conditional use permit to allow an adult residential calle, facility within the R-1, Single-Family Residential Z_o__ (Location: 3562-3572 Vineland Avenue; Applicant: Joe Lope representing Eastern Keystone, I Case No.: GP-801). guaae-�z This application represents a request for Planning Commission's consideration of a conditional use permit to allow an adult residential care facility within the R-1, Single- Family Residential Zone pursuant to Table 153,040.020 of the City's Municipal Code. The site, which consists of two (2) properties is currently zoned R-1, single-family residential and has a consistent General Plan land use designation of Single-Family Residential. Each of the properties has 85 feet of street frontage and is about 273 feet deep, totaling approximately 46,410 s.f. of land area (1.07 acres). There are six (6) structures on the properties; however, two structures will be demolished. The table below provides a detail of the building data. MgLL,aWq Inmoum .1 . . : P The table on the next page identifies the existing land uses that surround the subject Property: BUILIDttdG LJNEOUS FLQC}R AREA ; AE 11GH INFORMATdN Building A 5,230 s.f. 151 Building B 800 s.f. 12' Building C 5,960 s.f. 23' 2,800 s.f. of floor area proposed to be added Builq!99 D 1,180 s.f. 11' The table on the next page identifies the existing land uses that surround the subject Property: CP-801 3562 Vineland Avenue June 26, 2013 Pa.qe 2 of 9 TABLE#2 SURROUNDING LAND The property has had several hearings for entitlements before the Planning Commission and the City Council. The table below summarizes those hearings. TABLE #3 ENTITLEMENT SUMMARY CASE;.� NUIVI BER:.,, e -�-REOU IEST �::�� ACTION CP-B A 120 bed PC 63-61, approved, May 22, 1963. Condition convalescent home of approval states CUP expires May 22, 1993 Appeal of Planning CC Resolution 63-153 approved stating (a) CP-8 Commission's maximum of 52 beds, (b) only aged persons no approval on mental or alcoholic patients and (c) permit 5122/1963. expires on December 31, 1977 Approval to operate a PC 78-25 approved July 12, 1978. Limited to CP-268 group home. 49 beds and developmentally disabled adults only. PC 79-37 approved October 10, 1979 revoking CP-268 no longer allowing the operation of a group home, specifically in violation of condition W, which states "on site activities or off-site activities that are reports to the Planning Commission by the Planning Department as being detrimental to the public CP-268 Revocation by the health or safety or as to constitute a nuisance Revocation Planning Commission may be grounds for revocation of this of CP-268 conditional use permit." The staff report indicates that there was a lack of basic supervision of the residents and the residents would wander off -site into the neighborhood, prompting neighbors to contact the City's Police Department. C:'Amy'AM)'kWORE)kRePOrtSVCommission RepofttCP-S()j #3,doc CP-801 3562 Vineland Avenue June 26, 2013 Paqe 3 of 9 CASE _NUMBtk; REQUEST TION Applicant filed an CP-268 appeal of the Planning City Council Resolution 79-116, approved on Revocation Commission's November 21, 1979, upheld Planning decision to revoke CP- Commission revocation of CP-268. 268 Applicant filed a court CP-268 case to overturn the revocation and won. PC 84-12 approved March 14, 1984, approved Modification This request is a the modification of CP-268 to allow a maximum modification of CP- of 57 residents in a handicapped care facility. 1268 In accordance with the provisions of the California Environmental Quality Act (CEQA), an environmental analysis has been completed for this case. As a result of that assessment, it has been determined that this case will not have a significant impact upon the environment, and is Categorically Exempt pursuant to Section 15301 (Class 1- Existing Facilities) of the CEQA Guidelines, no further analysis is required. A Notice of Public Hearing was posted at subject property, Esther Snyder Community Center and Barnes Park on May 9, 2013, and Public Hearing Notices were also mailed on May 8, 2013, to all property owners within a 300-foot radius of the subject site. INIRD1111 Prior Use of the Property In 1965, the property was utilized as a 52 bed rest home facility for the aged. No more than 30 beds could be utilized for ambulatory patients and 22 beds for non-ambulatory patients. No mental or alcoholic patients would be permitted. Approximately 18 years later, another public hearing was held for a conditional use permit for a developmentally disabled group home with no more than 49 residents permitted, but no including alcoholics or mentally ill patients. About one year later the City's Police Department requested that the facility's conditional use permit be revoked on the grounds that residents were unsupervised and wandering the neighborhood, day and night. The staff report indicates that there were approximately 20 calls to the Police Department for service for situations with residents of the facility creating a public nuisance. After a public hearing before the Planning Commission and the City Council on appeal, the conditional use permit was eventually revoked. However, the Applicant chose to initiate litigation and the court overturned the revocation because one of the City Council members was disqualified. Since no further action was taken by the City, the C:kAinykAW"WORD ReportsICommission ReporWGP-80i #3.doc GP -841 3562 Vineland Avenue June 26, 2013 Paqe 4 of 9 conditional use permit remained in effect. The existing conditional use permit, CP-268 was modified in 1984 to allow a maximum of 57 residents in a handicapped care facility. However, as mentioned below, the property has not been utilized in any manner since the early 1990's. Current Proposal The Applicant is requesting approval of a conditional use permit to operate a 43-bed residential care facility for the ambulatory elderly. According to the City's business license records, the site has not been utilized in this manner or any other manner since the very early 1990's. Since that time, the site and the existing structures on the property have deteriorated and fallen into disrepair. There have been numerous Code Enforcement violations for failing to secure the structures and to remove overgrown vegetation. This conditional use permit will allow the renovation to the existing site and additions to the existing buildings which would establish a new residential care facility. Section 153.040.030 of the City's Zoning Code provide specific development standards for places of assembly, educational institutions, and residential care facilities. These standards include, minimum lot size, minimum lot width, depth and street frontage as well as side yard setback. A review of the plans indicates that the project proposal meets and/or exceeds the development standards contained in Section 153.040.030 of the City's Zoning Code. Since there are two properties (3562 and 3572 Vineland Avenue) which encompass the Applicants request, and that neither of the properties could function as a residential care facility on their own, Staff is requiring as a condition of approval that the Applicant submit a lot tie to review and approval to the City's Engineering Division. The lot tie will bring the two properties together as one property. The site has six (6) existing structures. Four (4) of the structures are proposed to be rehabilitated and renovated to accommodate a maximum of 43-beds and associated dining, recreation, and facility staff areas. Two structures will be demolished to provide area for on-site parking and landscaped open space area. Building A has sixteen (16) rooms, which appear to accommodate 2 individuals per room and each room has its own bathroom. The existing building contains approximately 5,300 s.f. of floor area and the Applicant is proposing an additional 2,800 s.f. addition which will include expanded floor area additions to the bedrooms, new laundry room and mechanical equipment room. The proposed floor area of Building A, including the new addition would be 8,120 s.f. Elevation materials include earth-tone stucco, new vinyl energy efficient windows with decorative panel shutters, and a tile roof. Building B, has 3 single individual bedrooms each with their own bathroom. Elevations include a combination of beige and white stucco and lap siding along with new vinyl windows and asphalt shingle and the roofing material. C:'AMYIAA4ylWORDIRePOrts%COMmission ReportMCP-801 #3.doc CP-801 3562 Vineland Avenue June 26, 2013 Paste 5 of 9 Building C, contains the dining area and kitchen which are semi-subterranean, and 8 single, individual bedrooms above, each with their own bathroom. Elevations include a combination of beige and white stucco and lap siding along with new vinyl windows and asphalt shingle and tile roofing material. Building D, has common area living and accessory rooms (Jacuzzi room for residents and offices for staff). New vinyl windows will be installed and the elevations will be beige and white, consistent with the City's color ordinance. Roofing material for this building is tile. Building D faces Vineland Avenue, and although will not be the primary entrance into the building, does have numerous windows and large porch area which extend across the elevation stairs as well as stairs for access. I A I:J.L- : VVILMn the facility and not including the landscaped street-side setbacks, there is approximately 4,100 s.f. of open space area spaced throughout the site, landscaped with turf. Setbacks along both Stichman Avenue and Vineland Avenue range between 18 and 20 feet and are proposed to be fully landscaped primarily with turf and some ,other plant materials. There are also several existing, mature trees throughout the site, which appear to be incorporated into the proposed overall landscaping of the site. However, However, a condition of approval is included such that if any trees are to be removed, the Applicant shall submit a formal tree removal application to the Tree Officer for review and approval prior to the tree's removal. Parking for the facility was calculated at one parking space for each 3-beds, which required 14 spaces; however nineteen (19) on-site parking spaces are provided for the entire facility. Based upon the facilities business plan (Attachment #4) there could be a maximum of ten (10) employees working during any one shift so it does not appear that on-site parking or traffic would be an issue. Exhibit "A" shows parking stalls that meet current code size of 10' by 20' (or 10.5' by 20' if adjacent to a wall). The only vehicular access to the site from Vineland Avenue is to a designated loading space which is nearby Building C and the kitchen/dining area. An entry try statement to the facility's parking area, with textured concrete pavers, lushly landscaped planters, and signage is proposed at the Stichman Avenue entrance. Staff supports approval of the conditional use permit as it will allow for the beneficial use and improvement of a site that has fallen in disrepair over the years. Renovation of the existing site and structures will bring the structures into compliance with Building Code for residential care facilities. In addition the project will provide housing for the elderly, a group that is otherwise largely excluded from the City's Housing Market. In providing this housing, the project will not create any negative or undue impact upon the surrounding residential neighborhood. Most the property will be improved and maintained with lush landscaping which should prove beneficial to the residential and community alike. CAAffW'AMYIW0RD1Reports%Commi$5j Dn Reports%CP-801 93.cioc CP-801 3562 Vineland Avenue June 26, 2013 Page 6 of 9 I This report has been reviewed and approved by the City Attorney's Office as to legal form and content. Conditionally permitted. The use is conditionally permitted within the subject zone and complies with the intent of all applicable provisions of this chapter in that a residential care facility is a permitted use in the Single-Family Residential Zone through the conditional use permit process. The site will be developed in accordance to all of the applicable development standards, including parking stall size and vehicular circulation; and 2. Zone integrity and character. The use will not impair the integrity and .the character of the zone in which it is to be located, in that the use of the property as a residential care facility conforms with the neighboring residential uses. The proposed facility is located on properties totaling 46,609 s.f. of land area with a lot coverage of approximately 28%. The proposed lot coverage is considerably less than the maximum allowable lot coverage for the R-I Zone which is 45%. 3. Site suitability. The subject site is physically suitable for the type of land being proposed in that the size of the combined properties is approximately 46,609 square-feet of lot area and 170' of street frontage along both Vineland Avenue and Stichman Avenue. Lot coverage is only 28% and there is approximately 13,000 s.f. of landscaped area which is 30% of the site; and 4. Existing compatibility. The use is compatible with the adjacent residential land uses and has been operated as a residential care facility in the past and there are conditions to address any potential nuisance activity. Additionally, there will be considerable new landscaping throughout the property and significant exterior renovations to the existing buildings; and 5. Future compatibility. The use will be compatible with existing and future land uses within the zone and the general area in which the proposed use is to be 0:1AnVVWY%WORDtReparts%Comffission RepottsXCP_Wl #&CIDe CP-801 3562 Vineland Avenue June 26, 2013 Pane 7 of 9 located in that as part of the 2020 General Plan the parcels retains a Single- Family Residential land use designation; and 6. Utilities and services. Adequate provisions for water, sewer and public utilities and services are available to the site and have existed for numerous years-, the use will not be detrimental to public health and safety in that the proposed use of the property as a residential care facility has operated at this location in the past; and 7. Public access. Adequate provisions for public access are available to serve the use in that the site has sufficient access to streets and highways adequate in width and pavement to Garry the quantity and quality of traffic generated by the proposed use. The properties are through lots, meaning that they have street frontage along both Vineland Avenue and Stichman Street. However, primary access to the facility will be from Stichman Avenue, and 8. General Plan consistency. The use is consistent with the General Plan in that the proposed use supports Goal 3.0 of the Land Use Element by accommodating the revitalization of deteriorating uses and properties. Additionally, the use preserves the quality of the surrounding neighborhood and adds to a range of housing available to the community as the development will provide housing to a group which is otherwise typically restricted in the housing market-, and 9. Safety and welfare. The use will not be detrimental to the public interest, health, safety, convenience or welfare in that the proposed use is an ambulatory residential care facility. According to the submitted Business Plan, the facility does have a safety plan and staff will be trained to identify hazards or safety concerns and as a result initiate plans(s) based on need or event. 1) That the property shall be developed and maintained in substantial accordance with Exhibit "A" to the staff report for CP-801, dated June 26, 2013; and 2) The Applicant shall obtain and maintain any required State or Federal licenses. If any state or federal licenses are not obtained and maintained then this conditional use permit shall become null and void; and 3) That the use shall be operated and the subject property maintained in a neat and orderly manner; and the site shall be kept free of litter and that all graffiti (throughout the property) shall be removed within twenty-four (24) hours at the expense of the applicant and/or owner; and 4) Detailed landscaping and irrigation plans shall be submitted at the plan check phase. All landscaped areas on-site as well as the parkways along Vineland G:'AmykAMYtWORDReportsIConunission ReportskCP-801 93.dor CP-801 3562 Vineland Avenue June 26, 2013 Pane 8 of 9 Avenue and Stichman Avenue shall be automatically irrigated and maintained; and 5) Detailed construction drawings submitted to the Building Division for plan check shall include the locations of all new and existing mechanical equipment,- and 6) Provide six (6) inch concrete curb to delineate all landscaped areas from vehicular driveway and parking lot areas; and 7) Applicant shall submit a complete lot tie application to the City's Engineering Division within 45 calendar days from the effective date of this Resolution to combine the two properties together into one. If a complete lot tie application is not submitted within 45 calendar days from the effective date of this Resolution, or said application is denied, this CUP will become null and void; and 8) Submit a grading/drainage plan and erosion control plan to the City's Engineering Division along with the requisite fees; and 9) Provide landscaping and irrigation within the parkways along Vineland Avenue and Stichman Avenue. Proposed landscaping and irrigation shall be reviewed as part of the submitted on-site landscaping and irrigation plans; and 10) Four (4) street trees shall be provided, two (2) trees on Vineland Avenue and two (2) trees on Stichman Avenue and shall be shown on the landscaping and irrigation plans; and 11) Driveway approaches shall be (re)constructed to comply with ADA and City standards; and 12) Remove and replace any existing broken concrete or damage incurred during the construction phase along both street frontages; and 13) Pay for all Engineering/Public Works plan check fees at the time of submittal of plans to the City's Engineering Division. Project will also be subject to the Storm Water Mitigation Fee; and 14) That the Applicant shall comply with and maintain compliance with the City's National Pollution Discharge Elimination System (NPDES) requirements; and 15) Suitable lighting shall be provided to adequately illuminate the site and parking area. Proposed lighting shall be subject to review and approval by the City at the time of the plan check phase of the project. 16) Any proposed lighting shall not spill onto adjacent properties; and 17) In the event that the City receives three (3) legitimate, confirmed complaints within any six (6) month period from the surrounding residents, which creates an C:lkmytAMInWORDkRepcgiMOommission ReponMCP-801 93.dm CP-801 3562 Vineland Avenue June 26, 2013 Page 9 of 9 adverse impact on those residences, the City shall reserve the right to impose additional conditions of approval on CP-801 reasonably appropriate to the nature of the complaints-, and 18) If within six (6) months after the date of approval of this CP-801, all conditions of approval, have not been satisfied, this CP-801 shall become null and void, However, if condition #7 is not met within 45 calendar days of the effective date of this Resolution, this conditional use permit shall become null and void; and 19) That the applicant shall sign a notarized affidavit within ten (10) days of the date of this resolution stating that the applicant had read and accepts all of the conditions of approval. ATTACHMENTS #1, Exhibit "A" dated June 26, 2013 #2, Vicinity Map #3, Application Forms and Statements #4, Business Plan for Keystone Horizon Elderly Care #5, Resolution PC 13-09 ATTACHMENT #1 EXHIBIT'A', DATED JUNE 261-2013 __ - LGI Q Cf}VER SHEET S- 6 Y RES�MUicx�F,�gLflY .. Iw w�pwwrrn �N ,.:' ,, C ( ❑ v N{}T FOR CONSifZUCMN LANDSCAPE LEGEND z 0 z rn G) m z V _. - -- F G W __n 9311 too P- I Irani 71 1m; HUI 0 CONCEPTUALLANDSCAPE ELMS ­7 O PRELIMINARY 77 Y�11 AR 0 I UPSLOPE 41 z nap zoo 15 I Palo Ivy. OHI RE Ell El EQ 1 AS L El K7 �Js 31 gin A + IL motif -001: law ATA ------ MHWWAMRY ED DEMO NOTFORCONMUCMON i I � g Y 9 R P R I! f i G C •� a �� � I p e ess— ff: t�14 p 1 _ lE a o ----------------- I � g Y 9 R P R I! f i G I �§ \ ƒ EZI �El 13 .ED I |\�� FBI \E-E] I y IN! 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Say 'ij YJ^� � ''S'r�r � �� ,I'v .� `,' �•,�.'` i / �Y`- I' . i �'* ��', I> '� \ r`.,y f t, v' ,+r- sy'�,.��•'�` - v' ��f /``�%,�,r(�`.t- �✓i`i���i��(,LI .. q, j City of Baidwm Park Gt}' of Baldwin Park ATTACHMENT #' APPLICATION FORMS & STATEMENTI ppl- TYPE OF APPLICATION General Plan Amendment Zone Change Code Amendment Development Plan CRA Conceptual Approval APPLICATION INFORMATION C. f OF BALDWIN PARK PLANNING DIVISION 144D3 E- PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 813-5261 Redevelopment Overlay Zone Variance 7 Conditional Use Permit —Administrative Adjustment Specific Plan Other Name of Applicant(s) I U z.-- Address- 0-411 /,),7 -e r-, Phone No. ''� 2- 3 2 Y - Owner(s). of Record Owner's Address PROPERTY INFORMATION Location D -2- 6,y I � Capacity. Assessor Parcel Number(s) 'S - - e- - 0 -7- z - 0 0 T Tract and Lot Nu"mbe-r(s) ]Cr'�ae- - :2:3 6 a L-, 36 4-s -7 Existing General Plan Designation Existing Zoning for each Parcel Existing Land Use 4,10AIf- Code -Section to be Amended Purpose of request -0 yr;/ k CERTIFICATION STATEMENT: itwe acknowledge the filing of this application and certify that all the above information is true and accurate and that [/we have familiarized Myself/ourselves with the relevant provision of the Baldwin Park Planning Division (Note: a person acting as agent of the owner of record must complete and have notarized the attached Owner's Affidavit from the legal owner.) -§7 IgnatUre Signature Date Date -2-10-1-3 FO R ITY UrLY: File Received by� Fee. Recei — Date: Xe#itone &ot9zon --FIdetI# ifate Attention Amy Harbin: Dated 04/10/13 RE: CLT appi. Submittal; APN's 8554-022-040 & 8554-02241: CV-801 From & Prepared by: (Applicant) Joe M Lopez Regarding: Justification Application Pages I thru 4 ( not includ. Face cover) EIVED APR 212'20013 CM--,-O-Fr-BALMA,-f r PARK PLANNIN"Ci DIVTST N JUSTIFICATION APPLICATION We are hereby applying for a Conditional Use Permit for the On-Site operation facility of Residential Core for the Elderly, within the Residential Zoning, pursuant to Table §1S3'040'020 & §IS3,04O'030of the City of Baldwin Park Zoning Code adopted S-2-I2. LOCATION 0FSUBJECT PROPERTY: 3562 Vineland Avenue, Baldwin Park, �KA917D@ FACTS & FINDINGS: (PLEASE NOTE: All code references refer to the City of Baldwin Park Municipal [ode, unless otherwise stated.) LOCATION: The subject property's current address is located on Vineland Avenue which is perpendicular to two parallel main streets, Merced Avenue and Pacific Avenue. The subject property is adequate in size and shape to accommodate the proposed use thereof and occupies two lots of land /Lot Nn. 36 and Lot No. 37\, totaling combined overall land area of 1.07 acres /45,609 square feet). Of this, there is 28Y6 of lot coverage, consisting of four building structures, exclusive of parking lot, driveways, walkways and miscellaneous. * Each is of rectangular shape that exceeds the 70Y nninirnurn requirement � Each lot meets the minimum requirement of one-half acne of land,i pursuant to In addition to our condition of Use Permit Application, we would like to request a Covenant Agreement to hold the two |n1s as one, in which we will not, at any time present or future, use or sell said lots separately. All proposed existing structures, as well as add-on additional building space to existing "/Y' building meet the minimum setback requirements, pursuant to 6253.040.030 and allowable building space, pursuant to the [.8.C. Chapter 5-5D3.1. All structures are part of, subordinate, related and/or incidental to the primary function. The project contains several open spaces of sufficient size in order to facilitate outdoor enjoyment, recreatiooa| activities and safety evacuations, as described on Submitted Plans /5heet��IO1\ [Keynote Legend 31, 33, 34,35 �7 �9 � ` ' ^ ��u , an a open space area, South of Building -- 1 _�P ' age '----- - '--- — ---'--- -' -�� TRAFFIC: Traffic circulation on Vineland Avenue momentarily becomes disruptive between and before two parallel side streets (Cloverside Street & Clyewood Street.), normally occurring during weekdays, between the beginning and after school hours of Vineland Elementary School (which is located approximately 130 Feet North of the Subject Property), wherein parents pick up and /or drop off their children. With the exception of the school, traffic volume activity is generally used by residents in the vicinity to cross over from Merced Avenue to Pacific Avenue, or vice versa to travel to and ? /or from work. We do not anticipate that it would cause any additional significant effects on traffic volume, safety or circulation due to business use and size, along with the relocation of the principal point of entrance from Vineland Avenue to Stichman Avenue. Stichman Avenue does not have a through street, but ends on a cul de sac on opposite ends. Traffic activity to and from the subject property would convey North and South on Stichman Avenue and East and West on Cloverside Street and Clyewood Street to Vineland Avenue. That would leave access to two main streets, Merced Avenue and Pacific Avenue. Through this route, street circulation would avoid the traffic delay on both sides of Vineland Avenue from the congestion from Vineland Elementary School. The asphalt street pavement type, as per City standard and ADA driveway approach is sufficient to carry the quantity and quality of traffic. Stichman Street's paved asphalt , exceeds the City Standard width requirement, with a width dimension of 35' -10" and the ADA driveway approach exceeds the city standard minimum width requirement of 20', with a dimension of 26' in width, pursuant to §153.040.030 (A.4). There is also sufficient parking lot circulation, pursuant to §153.150.050 (A.4). Based on these facts and assessments, we do not expect to have significant adverse effects upon adjacent properties, but we anticipate minimal impact, such as traffic volume and circulation, on -site noise transmission, which is reduced by a 6' block wall located at the property line, pursuant to §153.150.60 (D.) and noise compliance which is not to exceed a deeibal (dBA) level, pursuant to §153.140.070. Our pre - client visitation assessment is as follows: Weekends are expected to produce the largest part of visitation, followed by after work hours on weekdays, in collaboration with code compliance and analyzing staff, visitations, days and time frames, sufficient parking spaces are provided pursuant to table §153.150.40 (C.). As per the City of Baldwin Park Municipal Code requirements of a ratio of 1:8 parking spaces for 21 Page resident clients, 1:1 parking spaces for facility, 1:250 Square Footage of Office parking space and 1:25 ADA as required by state law. 1. Our maximum potential number of client beds, are 43, requires 5 parking spaces. 2. Our office operating space is 252 square feet, requires I parking space. 3. Our maximum number of employees, at a given time is assessed to be 10 staff members, which would require 10 parking spaces. Therefore, the required number of necessary parking spaces is 18, including facility and ADA, however the total number given is 19 parking spaces. ADDITIONAL INFORMATION: • Off of subject property, there may be an occasional emergency response audio signal, but this is a long term elderly care facility, and not a nursing home. These residents are not in need of medical care supervision, so therefore, emergency responses are expected to be minimal. • Exterior lighting is directed away from adjacent properties, so as not to illuminate the adjacent properties, pursuant to §153.150.40 (F.) and §153.150.070 (G.). • Trash refusal containment is screened by a decorative masonary block wall which is away from public view and approximately 25' from the nearest property line, so trash refusal odor will not have an adverse effect. CONCLUSION: This proposed business to operate an RCFE facility, would be a contribution for the City of Baldwin Park towards meeting the goals outlined in the California Strategic Plan for the Aging Population prepared by the California Health and Human Services. In an excerpt from (2003) California's strategic plan for an aging population, Excerpts from reports by Scharlach A., Torres-Gil F. and Kaskie 8 and Lee R., Miller T., and Edwards R., Page 3 A. The Changing Demographics "The rapid aging of California's population represents a demographic imperative that cannot be ignored. California's population is expected to increase by 1 172% by 2040, with most of the growth occurring in the coming 20 years. The greatest growth will be among the oldest Californians, those age 85 years and older, whose numbers are projected to grow 2001 over that 40 near period. By 2040, the ratio of the elderly to adults under age 65 will have increased by 80%". " 3 1 P a g e This proposed business will meet the needs of elderly assistance and growing demends which can be a resourceful too[ for development programs and activities tothe City of Baldwin Parks objectives, goals and image. Due to the current inactivity of the subject property, and the appearance of abandonment, conformity will bring the proposed plan to an active, supervised environment, including maintenance that would substantially increase the property value and appreciated appearance, through aesthetic element design in structures' parking lot design and landscaping features. in essence, new activity on this street, has the potential to reduce crime, gang activity and the attraction of young teenagers, who are seeking |uvv profile streets and street inactivity. On the contrary of adverse effects, this business is in need of activity and exposure to bring a |k1|e bit of light into a dark are/, where positive, lively contributions may improve the neighborhood ofStichnnan Avenue. Many tools and resources provided by Keystone Elderly Care, will provide neighbors and the community with adequate space and a peaceful atmosphere to hold meetings such as Neighborhood Watch programs and other ideas that will enhance the safety and quality of livelihood within the adjacent areas and community. Thank you for considering and reviewing our proposed plan. It is very appreciated. Signed: Applicant and Agent of Eastern Keystone Inc. ���_ 4 /Page — --'--'—'— — -- ----- # s r s • 0 .. rr td ry m tU m x : Oq- ID C Y ri UD y rD W M o o o j' to to u o Z) O /i S C CO VO m CU w � v � N �v w - _. -. c n n n v+ w zt P. ::3 Z3 rp EL In ID 0 c n pq OQ t R p t7 i3 Oq + i UrD rij Di m a m N R w nr tin rD rD rD w tij 3 - a �` ° -I 4 C1q In -Z rr r+ r+ O m Oil 0Q Oq r_ �3 rD s �y + II—! ri rD rD r6 rD ( n. 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(D ©o (D r) Ln - 10 ZA Ll (D Q '/L rl> LA 0 tenon' :T l. n o n r3 n = !Lai 3 w 0 n ID rD `<0 rD D,rD -n 0 =) tA n r-�, r) LD. rD rD 0 (D cu (D 0 l rD < < -0 " = (D ca co 0 '3 . w D 3 E+�' C) 77 w 3 r- 0 Ln D, < (D - Z) 0 cl)+ 3 aq (D W 0 Cu CD tA 0 C =r Di rD to Dl L, rD rD 3 rD �l ru 3 rD C Ln w (D LA rD rt �3 * IA w rD 0 n rD rD =n — rD = 0 w rD m (D Di �3 rD -7 0- rD rD A 14, P WESENTA TION BOARD 1, IIL- 8 $ rh 8 $ ii �N I tj r YD cu m taQ: rD r LA LJ n n � �.. o _ `^ n :D V'.' rD ill m It a D ir7 ni cu -�L rD > Qj r- ° 014 o tzu m fa '-s Fy , {3� t 3 1 � j f . � ■ ' �; RESOLUTION PC 13-09 A RESOLUTION OF THE PLANING COMMISSION OF THE CITY OF BALDWIN PARK ADOPTING THE FINDINGS OF FACT AND APPROVING A CONDITIONAL USE PERMIT TO ALLOW A RESIDENTIAL CARE FACILITY WITHIN THE R-1, SINGLE- FAMILY RESIDENTIAL ZONE PURSUANT TO TABLE 153.050.020 IN THE CITY'S MUNICIPAL CODE (LOCATION: 3562 VINELAND AVENUE; APPLICANT: JOE M. LOPEZ, REPRESENTING EASTERN KEYSTONE, INC.; CASE NUMBER- CP-801). THE PLANNING COMMISSION OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The Planning Commission of the City of Baldwin Park does %3 F__ t- r hereby find, determine, and declare as follows: (a) An application ("Application") for a conditional use permit was submitted on behalf of the owner of certain real property, located at 3562-3572 Vineland Avenue in the City of Baldwin Park, described more particularly in the Application on file with the City Planner; and (b) The Application was sought to approve a conditional use permit to allow a residential care facility within the R-1, Single-Family Residential Zone pursuant to Table 153.050.020 in the City's Municipal Code; and (c) A duly noticed public hearing was held on said Application by the Planning Commission, and based upon evidence presented including applicable staff reports and each member of the Commission being familiar with the property, it was determined that the facts as required by the Baldwin Park Municipal Code for the granting of such Application are present and that the conditional use permit should be granted, subject to the terms of this Resolution; and I (d) Each fact set forth in the staff report dated June 26, 2013 from Amy L. Harbin, AICP, City Planner to the Chair and Planning Commissioners ("Staff Report") is true and correct. SECTION 2. The Planning Commission does hereby adopt the following Findings of Fact applicable to all conditional use permits: (a) Conditionally permitted. The use is conditionally permitted within the subject zone and complies with the intent of all applicable provisions of this chapter in that a residential care facility is a permitted use in the Single-Family Residential Zone through the conditional use permit process. The site will be developed in accordance to all of the applicable development standards, including parking stall size and vehicular circulation; and Resolution PC 13-09 June 26, 2013 Pa.qe 2 (b) Zone integrity and character. The use will not impair the integrity and the character of the zone in which it is to be located, in that the use of the property as a residential care facility conforms with the neighboring residential uses. The proposed facility is located on properties totaling 46,609 SI. of land area with a lot coverage of approximately 28%. The proposed lot coverage is considerably less than the maximum allowable lot coverage for the R-1 Zone which is 45%; and (c) Site suitability. The subject site is physically suitable for the type of land being proposed in that the size of the combined properties is approximately 46,609 square-feet of lot area and 170' of street frontage along both Vineland Avenue and StiGhman Avenue. Lot coverage is only 28% and there is approximately 13,000 s.f. of landscaped area which is 30% of the site; and (d) Existing compatibility. The use is compatible with the adjacent residential land uses and has been operated as a residential care facility in the past and there are conditions to address any potential nuisance activity. Additionally, there will be considerable new landscaping throughout the property and significant exterior renovations to the existing buildings; and (e) Future compatibility. The use will be compatible with existing and future land uses within the zone and the general area in which the proposed use is to be located in that as part of the 2020 General Plan the parcels retains a Single-Family Residential land use designation; and (f) Utilities and services. Adequate provisions for water, sewer and public utilities and services are available to the site and have existed for numerous years; the use will not be detrimental to public health and safety in that the proposed use of the property as a residential care facility has operated at this location in the past; and (g) Public access. Adequate provisions for public access are available to serve the use in that the site has sufficient access to streets and highways adequate in width and pavement to carry the quantity and quality of traffic generated by the proposed use. The properties are through lots, meaning that they have street frontage along both Vineland Avenue and Stichman Street. However, primary access to the facility will be from Stichman Avenue; and (h) General Plan consistency. The use is consistent with the General Plan in that the proposed use supports Goal 3.0 of the Land Use Element by accommodating the revitalization of deteriorating uses and properties. Additionally, the use preserves the quality of the surrounding neighborhood and adds to a range of housing available to the community as the development will provide housing to a group which is otherwise typically restricted in the housing market and Resolution PC 13-09 June 26, 2013 Page 3 (i) Safety and welfare. The use will not be detrimental to the public interest, health, safety, convenience or welfare in that the proposed use is an ambulatory residential care facility. According to the submitted Business Plan, the facility does have a safety plan and staff will be trained to identify hazards or safety concerns and as a result initiate plans(s) based on need or event. SECTION 3. The Application, as herein above described below, and the same is hereby approved subject to the following conditions: (a) That the property shall be developed and maintained in substantial accordance with Exhibit "A" to the staff report for CP-801, dated June 26, 2013; and (b) The Applicant shall obtain and maintain any required State or Federal licenses. If any state or federal licenses are not obtained and maintained then this conditional use permit shall become null and void; and (c) That the use shall be operated and the subject property maintained in a neat and orderly manner-, and the site shall be kept free of lifter and that all graffiti (throughout the property) shall be removed within twenty-four (24) hours at the expense of the applicant and/or owner; and (d) Detailed landscaping and irrigation plans shall be submitted at the plan check phase. All landscaped areas on-site as well as the parkways along Vineland Avenue and Stichman Avenue shall be automatically irrigated and maintained; and (e) Detailed construction drawings submitted to the Building Division for plan check shall include the locations of all new and existing mechanical equipment; and (f) Provide six (6) inch concrete curb to delineate all landscaped areas from vehicular driveway and parking lot areas; and (9) Applicant shall submit a complete lot tie application to the City's Engineering Division within 45 calendar. days from the effective date of this Resolution to combine the two properties together into one. If a complete lot tie application is not submitted within 45 calendar days from the effective date of this Resolution, or said application is denied, this CUP will become null and void; and (h) Submit a grading/drainage plan and erosion control plan to the City's Engineering Division along with the requisite fees; and (i) Provide landscaping and irrigation within the parkways along Vineland Avenue and Stichman Avenue. Proposed landscaping and irrigation Resolution PC 13-09 June 26, 2013 Page 4 shall be reviewed as part of the submitted on-site landscaping and irrigation plans; and 0) Four (4) street trees shall be provided, two (2) trees on Vineland Avenue and two (2) trees on Stichman Avenue and shall be shown on the landscaping and irrigation plans; and (k) Driveway approaches shall be (re)constructed to comply with ADA and City standards; and (1) Remove and replace any existing broken concrete or damage incurred during the construction phase along both street frontages; and V../ Pay for a-1111 Engineering/Public Works plan check fees at the time of submittal of plans to the City's Engineering Division. Project will also be subject to the Storm Water Mitigation Fee; and (n) That the Applicant shall comply with and maintain compliance with the City's National Pollution Discharge Elimination System (NPDES) requirements; and (o) Suitable lighting shall be provided to adequately illuminate the site and parking area. Proposed lighting shall be subject to review and approval by the City at the time of the plan check phase of the project; and (p) Any proposed lighting shall not spill onto adjacent properties; and (q) In the event that the City receives three (3) legitimate, confirmed complaints within any six (6) month period from the surrounding residents, which creates an adverse impact on those residences, the City shall reserve the right to impose additional conditions of approval on CP-801 reasonably appropriate to the nature of the complaints; and (r) If within six (6) months after the date of approval of this CP-8011, all conditions of approval, have not been satisfied, this CP-801 shall become null and void. However, if condition #7 is not met within 45 calendar days of the effective date of this Resolution, this conditional use permit shall become null and void; and (s) That the applicant shall sign a notarized affidavit within ten (10) days of the date of this resolution stating that the applicant had read and accepts all of the conditions of approval. SECTION 4. The Secretary shall certify to the adoption of this Resolution and forward a copy hereof to the City Clerk and the Applicant. Resolution PC 13-09 June 26, 2013 Paqe 5 PASSED AND APPROVED this 26th day of June, 2013. i i Ill 10,fAlil '1 • 100 "'511191W 110 , _JyiyV • - 2 • — 11011101MMKOET11 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK 1, AMY HARBIN, AICP, Secretary of the Baldwin Park Planning Commission, do hereby certify that the foregoing Resolution No. PC 13-06 was duly and regularly approved and adopted by the Planning Commission at a regular meeting thereof, held on the 26th day of June, 2013 by the following vote: AYES: COMMISSIONERS: IM10-1=1111111111 a in mm k COMMISSIONERS: COMMISSIONERS: COMMISSIONERS- WA IMAI 9 Ill 104 1 W-11 V12,14 03 01 11 S FIAV Al[ • I i CITY OF BALDWIN PARK PLANNING COMMISSION BALD IN STAFF REPORT P- A- R � K TO: Honorable Chair and Planning Commissioners FROM: Amy L. Harbin, AICP, City Plann<U- DATE; July 24, 2013 SUBJECT: CONTINUED TO AUGUST 28, 2013. A request for consideration of a conditional use permit to allow an adult residential care facility within the R-1, Single-Family Residential Zone (Location: 3562 Vineland Avenue, Applicant: Joe Lopez, representing Eastern Keystone, Inc.; Case No.: CP-801). This report requests the Planning Commission continue this item to the August 28, 2013 meeting of the Planning Commission. BACKGROUNDIDISCUSSION This item was first scheduled for the May meeting of the Planning Commission; however, staff was unable to finalize the staff report and asked that the item be continued to the June meeting of the Commission. At the June meeting after the public comment, the Commission asked for some additional information, and requested that the item be continued until July 24, 2013. Staff has begun the work on obtaining the additional information, but would like to request that the Commission continue the item to August 28, 2013 in order to finalize everything. I Since the item was properly noticed, Staff is recommending that the Planning Commission keep the public hearing open, receive any public testimony or comments on the item and continue the public hearing to the August 28, 2013, Planning Commission meeting, C."Amy4AM 1WORD%ReportskComn lssion Reports\CP-801 Continue #Zdoc i � a i "f; BALD IN P - A - R - K CITY OF BALDWIN PARK PLANNING COMMISSION TO: Honorable Chair and Planning Commissioners FROM: Amy L. Harbin, AICP, City Plann r DATE: August 28, 2013 Public Hearing SUBJECT: CONTINUED FROM JULY 24 2013. A request for consideration of a conditional use permit to allow{ an adult residential care facility within the R -1, Single- Family Residential Zone (Location: 3562 /:neland A'v`en0a'e; Applicant Joe Lopez, representing Eastern Keystone, Inc.; Case No.: CP -801). This report requests the Planning Commission continue this item to the October 9, 2013 meeting of the Planning Commission. BACKGROUND /DISCUSSION This item was first scheduled for the May meeting of the Planning Commission; however, staff was unable to finalize the staff report and asked that the item be continued to the June meeting of the Commission. At the June meeting after the public comment, the Commission asked for some additional information, and requested that the item be continued until July 24, 2011 By the July 24, 2013 meeting, staff had begun the work on obtaining the additional information, however requested a continuance to the August Planning Commission meeting in order to analyze the additional information received. At the July meeting, numerous individuals spoke in opposition to the item. As a result, Staff met with the Applicant and the Applicant submitted revised plans. After a very brief review by staff, the resubmitted plans indicate a reduction in the number of beds to 27 as opposed to the original submittal, which identified 52 beds. Staff has begun the review on the revised set of plans; however, would like to request that the Commission continue the item to October 9, 2013. RECOMMENDATION Since the item was properly noticed, Staff is recommending that the Planning Commission keep the public hearing open, receive any public testimony or comments on the item and continue the public hearing to the October 9, 2013, Planning Commission meeting. GP -801 August 28, 2013 Pa4e 2 of 2 ATTACHMENT *Reduced size of resubmitted plans C :Amy\AMYIWORD\Reports\Commission Reports \CP -801 Continue #4. DOC F�A�Vi in »� � 804 I - © -- _ e I 9EHS 89Ao 9 - » {�\{ < \- § { \} \ § \ \}} R4 >d low f \{ j� � f / :ar�� IL I I f SR f I x45¢ I Y i 3 e ¢ sN s; r E J 1 q t, s b 4 x*a � E M I A'W3O�3 3�tt � �.a�sNiwnand a fll�vi 3 �tiLL Ci sIS ivNV �oo� aad cA i ►J 2 F. 4 \ 5 m 1 1 I is 1 t I I i I t u w I Z c t � I I i I i i il I o` 4 I _ I I I I I L------------ - - - - -1 e arod D),W71,19 -Y., AW7J 90073 (T3YOdOHd 49 =0IV AY -------- - --- MOE ----- ------- 1 � • I' i � ' i' i i � • 1 BALDWIN P -A • R- K Im NO" • Honorable Chair and Planning Commissioners Amy L. Harbin, AICP, City Planner October 9, 2013 SUBJECT: CONTINUED FROM AUGUST 28, 2013, A request for consideration of a conditional use permit to allow an adult residential care facility within the R-1, Single-Family Residential Zone (Location: 3562-3572 Vineland Avenue; Applicant: Joe Lopez, representing Eastern Keystone, Inc.; Case No.: CP-801). 111IN-M&TS-2 This application represents a request for Planning Commission's consideration of a conditional use permit to allow an adult residential care facility within the R-1, Single- Family Residential Zone pursuant to Table 153.040.020 of the City's Municipal Code. SUBJECT PROPERTY AND SURROUNDING LAND USES The site, which consists of two (2) properties is currently zoned R-1, single-family residential and has a consistent General Plan land use designation of Single-Family Residential. Each of the properties has 85 feet of street frontage and is about 273 feet deep, totaling approximately 46,410 s.f. of land area (1.07 acres). There are six (6) structures on the properties; however, two structures are proposed to be demolished. The table below provides a detail of the building data. TABLE #1 REMAINING ON-SITE BUILDING DATA The table on the next page identifies the existing land uses that surround the subject property: EXISTING BUILDING -��WISCEL1`, LA NE OU$�' ,H EIGHT_,�_ " N 4 FORMATION Building A 5,230 s.f. 15' Building B 800 s.f. 12' Building C 5,960 s.f. 23' 2,800 s.f. of floor area proposed to be added Building D 1,180 s.f. I The table on the next page identifies the existing land uses that surround the subject property: CP-801 3562 Vineland Avenue October 9, 2013 Paae 2 of 7 TABLE#2 SURROUNDING LAND USES junglug.-a- E 0 . The property has had several hearings for entitlements before the Planning Commission and the City Council. The table below summarizes those hearings. TABLE #3 ENTITLEMENT SUMMARY GASE NUMBER-. REQUEST ACTION CP-8 A 120 bed PC 63-61, approved, May 22, 1963. Condition convalescent home of a proval states CUP expiT§_May 22, 1993 Appeal of Planning CC Resolution 63-153 approved stating (a) CP-8 Commission's maximum of 52 beds, (b) only aged persons no approval on mental or alcoholic patients and (c) permit 5122/1963. expires on December 31, 1977 Approval to operate a PC 78-25 approved July 12, 1978. Limited to CP-268 group home. 49 beds and developmentally disabled adults only, PC 79-37 approved October 10, 1979 revoking CP-268 no longer allowing the operation of a group home, specifically in violation of condition W, which states "on site activities or off-site activities that are reports to the Planning Commission by the Planning Department as being detrimental to the public CP-268 Revocation by the health or safety or as to constitute a nuisance Revocation Planning Commission may be grounds for revocation of this of CP-268 conditional use permit." The staff report indicates that there was a lack of basic supervision of the residents and the residents would wander off site into the neighborhood, prompting neighbors to contact the City's Police Department. C:LA'nY',AMYkWORDXR&PortsICommission Reports%CP-801 05.doc CP-801 3562 Vineland Avenue October 9, 2013 Paae 3 of 7 CEQA/NOTICING REQUIREMENTS In accordance with the provisions of the California Environmental Quality Act (CEQA), an environmental analysis has been completed for this case. As a result of that assessment, it has been determined that this case will not have a significant impact upon the environment, and is Categorically Exempt pursuant to Section 15301 (Class 1- Existing Facilities) of the CEQA Guidelines, no further analysis is required. A Notice of Public Hearing was posted at subject property, Esther Snyder Community Center and Barnes Park on May 9, 2013, and Public Hearing Notices were also mailed on May 8, 2013, to all property owners within a 300-foot radius of the subject site. This item has come before the Planning Commission on several occasions since May, 2013 as noted in the table below. On May 22, 2013 the public hearing was opened, public testimony was received and the hearing was continued. The same is true for all other dates listed. TABLE #4 PUBLIC HEARING &V • - - MEETING DATE 268 .May 22, 2013 Continued to June 26, 2013 Applicant filed a court Continued to July 24, 2013 July 24, 2013 case to overturn the PC 84-12 approved March 14, 1984, approved CP-268 revocation and won. the modification of CP-268 to allow a maximum Modification This request is a of 57 residents in a handicapped care facility. modification of CP- 1268 CEQA/NOTICING REQUIREMENTS In accordance with the provisions of the California Environmental Quality Act (CEQA), an environmental analysis has been completed for this case. As a result of that assessment, it has been determined that this case will not have a significant impact upon the environment, and is Categorically Exempt pursuant to Section 15301 (Class 1- Existing Facilities) of the CEQA Guidelines, no further analysis is required. A Notice of Public Hearing was posted at subject property, Esther Snyder Community Center and Barnes Park on May 9, 2013, and Public Hearing Notices were also mailed on May 8, 2013, to all property owners within a 300-foot radius of the subject site. This item has come before the Planning Commission on several occasions since May, 2013 as noted in the table below. On May 22, 2013 the public hearing was opened, public testimony was received and the hearing was continued. The same is true for all other dates listed. TABLE #4 PUBLIC HEARING &V • - - MEETING DATE PLANNING COMMISSION ACTION .May 22, 2013 Continued to June 26, 2013 June 26, 2013 Continued to July 24, 2013 July 24, 2013 Continued to August 28, 2013 August 28, 2013 Continue to October 9, 2013 On August 14, 2013, the Applicant submitted revised plans which indicate that the overall bed count would be reduced from 43-beds to 27-beds. A reduced set of those plans were included with the August 28, 2013 staff report requesting a continuance. C:1kny\AMY"1WORD'ReportsIGormnission ReportskCP-801 #5,cjoc GP-801 3562 Vinefand Avenue October 9, 2013 Paqe 4 of 7 a 0 Prior Use of the Property In 1965, the property was utilized as a 52 bed rest home facility for the aged. No more than 30 beds could be utilized for ambulatory patients and 22 beds for non-ambulatory patients. No mental or alcoholic patients were allowed. Approximately 18 years later, another public hearing was held for a conditional use permit for a developmentally disabled group home with no more than 49 residents permitted (but not including alcoholics or mentally ill patients). About one year later the City's Police Department requested that the facility's conditional use permit be revoked on the grounds that residents were unsupervised and wandering the neighborhood, day and night. The staff report indicates that there were approximately 20 calls to the Police Department related to situations with residents of the facility creating a public nuisance. After a public hearing before the Planning Commission and the City Council on appeal, the conditional use permit was eventually revoked. However, the Applicant chose to initiate litigation and the court overturned the revocation.. Since no further action was taken by the City, the conditional use permit remained in effect. The existing conditional use permit, CP-268 was modified in 1984 to allow a maximum of 57 residents in a handicapped care facility. However, as mentioned below, the property has not been utilized in any manner since the early 1990's. Current Proposal The Applicant's original proposal requested approval of a conditional use permit to operate a 43-bed residential care facility for the ambulatory elderly. However, on August 14, 2013, revised plans were submitted which indicated the overall bed count would be reduced from 43-beds to 27-beds, one (1) bed per room. According to the City's business license records, the site has not been utilized in this manner or any other manner since the very early 1990's. Since that time, the site and the existing structures on the property have deteriorated and fallen into disrepair. There have been numerous Code Enforcement violations for failing to secure the structures and to remove overgrown vegetation. This conditional use permit, if approved, would allow the renovation to the existing site and additions to the existing buildings, establishing a new residential care facility. Section 153.040.030 of the City's Zoning Code provides specific development standards for places of assembly, educational institutions, and residential care facilities. These standards include minimum lot size, minimum lot width, depth and street frontage as well as side yard setback. A review of the plans indicates that the project proposal meets and/or exceeds the development standards contained in Section 153.040.030 of the City's Zoning Code. Yw F %vvwm­epon 1 0 lss*n KeP0nSK;F--601 #5.dor CP-801 3562 Vineland Avenue October 9, 2013 Page 5 of 7 However, since there are two properties (3562 and 3572 Vineland Avenue) which encompass the Applicants request, neither of the properties could function as a residential care facility on their own. If this request is approved by the Planning Commission, Staff would require a condition of approval that the Applicant submit an application for a lot tie to the City's Engineering Division. The lot tie will bring the two properties together resulting in one property that meets the minimum lot size, lot width, and lot depth for this specific use. The site has six 16. ( ) existing structures. Four (4) of the structures are proposed to be rehabilitated and renovated to accommodate the revised 27-bed facility, associated dining, recreation, and facility staff areas. Two structures will be demolished to provide area for on-site parking and landscaped open space area. Building A has sixteen (16) rooms, which will accommodate one (1) individual per room and each room has its own bathroom. The existing building contains approximately 5,300 s.f. of floor area and the Applicant is proposing an additional 2,800 s.f. addition which will include expanded floor area additions to the bedrooms, new laundry room and mechanical equipment room. The proposed floor area of Building A, including the new addition would be 8,120 s.f. Elevation materials include earth-tone stucco, new vinyl energy efficient windows with decorative panel shutters, and a the roof. Building B, has 3 single individual bedrooms each with their own bathroom. Elevations include a combination of beige and white stucco and siding along with new vinyl windows and asphalt shingle and tile roofing material. Building C, contains the dining area and kitchen which are semi-subterranean, and 8 single, individual bedrooms above, each with their own bathroom. Elevations include a combination of beige and white stucco and lap siding along with new vinyl windows and asphalt shingle and tile roofing material. Building D, has common area living and accessory rooms (Jacuzzi room for residents and offices for staff). New vinyl windows are proposed to be installed and the elevations will be beige and white, consistent with the City's color ordinance. Roofing material for this building is tile. Building D faces Vineland Avenue, and although will not be the primary entrance into the building, does have numerous windows and large porch area which extend across the elevation stairs as well as stairs for access. Within the facility and not including the landscaped street-side setbacks, there is approximately 4,100 s.f. of open space area proposed throughout the site, landscaped with turf. Setbacks along both Stichman Avenue and Vineland Avenue range between 18 and 20 feet and are proposed to be fully landscaped primarily with turf and some other plant materials. There are also several existing, mature trees throughout the site, which appear to be incorporated into the proposed overall landscaping of the site. However, a condition of approval is included such that if any trees are to be removed, the Applicant shall submit a formal tree removal application to the Tree Officer for review and approval prior to the tree's removal. -Y-1--POr�SK.-OMMrs50n KeP=SIGP-501 #5.doc CP-801 3562 Vineland Avenue October 9, 2013 Page 6 of 7 Parking for the original 43-bed facility was calculated at one parking space for each 3- beds, which required 14 spaces. Nineteen (19). on-site parking spaces are shown on the plans for the entire facility. However, the revised bed count, utilizing the same formula of one (1) parking spare for each three (3) beds, requires nine (9) parking spaces. Based upon the facilities business plan (Attachment #4) and the plans submitted on August 19, 2013, there could be a maximum of ten (10) employees at one given time. Exhibit "A" shows parking stalls that meet current code size of 10, by 20' (or 10.5' by 20' if adjacent to a wall). The only vehicular access to the site from Vineland Avenue is to a designated loading space which is nearby Building C and the kitchen/dining area. An entry statement to the facility's parking area, with textured concrete pavers, lushly landscaped planters, and signage is proposed at the Stichman Avenue entrance. LEGAL REVIEW This report has been reviewed and approved by the City Attorney's Office as to legal form and content. Staff recommends that the Planning Commission receive any public comment on the item, close the public hearing, and direct staff to EITHER: (1) bring back to the October 23, 2013 Planning Commission meeting, Resolution PC 13-09 A RESOLUTION OF THE PLANING COMMISSION OF THE CITY OF BALDWIN PARK ADOPTING THE FINDINGS OF FACT AND APPROVING A CONDITIONAL USE PERMIT TO ALLOW A RESIDENTIAL CARE FACILITY WITHIN THE R-11, SINGLE-FAMILY RESIDENTIAL ZONE PURSUANT TO TABLE 153.050.020 IN THE CITY'S MUNICIPAL CODE (LOCATION: 3562 VINELAND AVENUE; APPLICANT: JOE M. LOPEZ, REPRESENTING EASTERN KEYSTONE, INC.; CASE NUMBER: CP-801); or (2) bring back to the October 23, 2013 Planning Commission meeting a resolution of denial Resolution PC 13-09 A RESOLUTION OF THE PLANING COMMISSION OF THE CITY OF BALDWIN PARK ADOPTING THE FINDINGS OF FACT AND DENYING A CONDITIONAL USE PERMIT TO ALLOW A RESIDENTIAL CARE FACILITY WITHIN THE R-1, SINGLE-FAMILY RESIDENTIAL ZONE PURSUANT TO TABLE 153-050-020 IN THE CITY'S MUNICIPAL CODE (LOCATION: 3562 VINELAND AVENUE; APPLICANT: JOE M. LOPEZ, REPRESENTING EASTERN KEYSTONE, INC.; CASE NUMBER: CP-801); u.NRMY~TVVVUKLJSKep,onsir,ommission ReportstCP-801 #5.doc CP-801 3562 Vineland Avenue October 9, 2013 Paqe 7 of 7 #1, Revised Exhibit "A" dated October 9, 2013 #2, Vicinity Map #3, Application Forms and Statements #4, Business Plan for Keystone Horizon Elderly Care 14 "ff, Subject Propeny PLANNI EAVISIC) Q& Vicinity Map CASE NO.: N cp - 8ol ADDR-ESS: 3562-3572 Vineland Ave DATE: October 9, 2013 Not to scaIr City of BakIwin Park ssa���� N1AlL5n,,alsNI13111j1Alllll, .................... Iv Wo • � J r ATTACHMENT r APPLICATION FORMS & STATEMENTS TYPE OF APPLICATION General Plan Amendment Zone Change Code Amendment Development Plan CRA Conceptual Approval APPLICATION INFORMATION Redevelopment Overlay Zone Variance Conditional Use Permit Administrative Adjustment —Specific Plan Other Name of Applicant(s) -J0 ,c= —/ Z_ Address 0�// /-1-7 li _ , -;+ Phone No. 4�2-4­ - 32� Y- 6'Y/(, Capacity _________, Owner(s), of Record Owner's Address PROPERTY INFORMATION Assessor Parcel Number(s) 3 5 E v - 0 -_7 Z_ - 0` 0 :0 --b-c-IT- Tract and Lot NuMb6_r(S)_7;'_',_J,-j ?3Lf:J Z Existing General Plan Designation Existing Zoning for each Parcel Existing Land Use /�,/J 4/1-f Code- Section to be Amended Purpose of WHOM CERTIFICATION STATEMENT: 11we acknowledge the filing of this application and certify that all the above information is true and accurate and that Itwe have familiarized mYselflourselves with the relevant provision of the Baldwin Park Planning Division (Note: a person acting as agent of the owner of record Must complete and have notarized the attached Owner's Affidavit from the legal owner.) Signature Signature Date Date -2-10-13 FOR CITY USE ONLY: Received by: Date: I A File Fee: � 9ceg.4 tone &ot q zo/z ,FIdetIjq if ate Attention Amy Harbin: 'Dated 04/10/13 RE: CUP appl. Submittal; APN's 8554-022-040 & 8554-022-41: CP-801 From & Prepared by: (Applicant) Joe M Lopez Regarding: Justification Application Pages I thru 4 (not includ. Face cover) EEVIED co"�o A P R. 2 2'P PLUiNNNING DPVTST. 1 11 ON 1IlI►�11aIOGI lihi]LIFA1 2a4Li mler,►] We are hereby applying for a Conditional Use Permit for the On -Site operation facility of a Residential Care for the Elderly, within the Residential Zoning, pursuant to Table §153.040.020 & §153.040.030 of the City of Baldwin Park Zoning Code adopted 5 -2 -12. LOCATION OF SUBJECT PROPERTY., 3562 Vineland Avenue, Baldwin Park, CA 91706 FACTS & FINDINGS: (PLEASE MOTE: All code references refer to the City of Baldwin Park Municipal Code, unless otherwise stated.) LOCATION: The subject property's current address is located on Vineland Avenue which is perpendicular to two parallel main streets, Merced Avenue and Pacific Avenue. The subject property is adequate in size and shape to accommodate the proposed use thereof and occupies two lots of land (Lot No. 36 and Lot No. 37), totaling a combined overall land area of 1.07 acres (46,609 square feet). Of this, there is 28% of lot coverage, consisting of four building structures, exclusive of parking lot, driveways, walkways and miscellaneous. • Each "through lot" is of rectangular shape that exceeds the 70` minimum requirement in lot width, lot depth and lot street frontage, pursuant to § 153.040.030 (A.2.). • Each lot meets the minimum requirement of one -half acre of land, pursuant to §153.040.030 (A.I.). In addition to our condition of Use Permit Application, we would like to request a Covenant Agreement to hold the two lots as one,.in which we will not, at any time present or future, use or sell said lots separately. All proposed existing structures, as well as add -on additional building space to existing "A" building meet the minimum setback requirements, pursuant to §153.040.030 and allowable building space, pursuant to the C.B.C. Chapter 5- 503.1. All structures are part of, subordinate, related and /or incidental to the primary function. The project contains several open spaces of sufficient size in order to facilitate outdoor enjoyment, recreational activities and safety evacuations, as described on Submitted Plans (Sheet L -101) [Keynote Legend 31, 33, 34,35 37, 39 and a open space area, South of Building "D".] 1 Page Traffic circulation on Vineland Avenue momentarily becomes disruptive between and before two parallel side streets ((]overs|de Street Oi Clyewood Street.), normally occurring during weekdays, between the beginning and after school hours of Vineland Elementary School (which is located approximately 130 Feet North of the Subject Property), wherein parents pick up and/or drop off their children. With the exception of the school, traffic volume activity is generally used by residents in the vicinity to cross over from Merced Avenue to Pacific Avenue, or vice versa to travel to and?/orfrom work. We do not anticipate that it would cause any additional significant effects on traffic volume, safety or circulation due to business use and size' along with the relocation of the principal point of entrance from Vineland Avenue to StichnoanAvenue. Sbchnnan Avenue does not have a through street, but ends onacuide sac on opposite ends. Traffic activity to and from the subject property would convey North and South on Stichman Avenue and East and West on Cloverside Street and Clyewood Street to Vineland Avenue. That would leave access totwo main streets, Merced Avenue and Pacific Avenue. Through this route, street circulation vvnu|d avoid the traffic delay on both sides of Vineland Avenue from the congestion from Vineland Elementary School. The asphalt street pavement type, as per City standard and ADA driveway approach is sufficient to carry the quantity and quality of traffic. Stichrnan Street's paved asphalt , exceeds the City Standard width requirement, with a width dimension of 35''I0" and the ADA driveway approach exceeds the city standard roinirnunn width requirement uf2[/, with a dimension of 26' in width, pursuant to §153.040.030 (A.4). There is also sufficient parking lot circulation, pursuant to §153.150.050 (A.4). Based on these facts and assessments, we do not expect to have significant adverse effects upon adjacent properties, but we anticipate minimal impact, such as traffic volume and circulation, on-site noise transmission, which is reduced by a G' block vx8U located at the property line, pursuant to §153.150.60 /D.\ and noise compliance which is not toexceed a decibal (dBA) level, pursuant to §153.140.070. VISITATION ASSESSMENT: Our pre-client visitation assessment is as follows: Weekends are expected toproduce the largest part of visitation, followed by after work hours kJa'- ' —'------' -'~'-~`-~-~~~ 'y""e-s*a*rve^tu+x+osruays-and----------_ time frames, sufficient parking spaces are provided pursuant totable §153.150i40 /C.\. As per the City of Baldwin Park Municipal Code requirements of a ratio of 1:8 parking spaces for 2 iPage ----- '------'------�- - resident clients, 1:1 parking spaces for facility, 1:250 Square Footage of office parking Space and 1:25 ADA as required by state law. 1. Our maximum potential number of client beds, are 43, requires 5 parking spaces. 2. Our office operating space is 252 square feet, requires I parking space. 3. Our nnaxirnunn number of employees, at a given time is assessed to be 10 staff members, which would require 10 parking spaces. Therefore, the required number of necessary parking spaces is 18, including facility and ADA, however the total number given isl9 parking spaces. * Off ofsubject pnnperty, there may be an occasional emergency response audio signal, but this isa long term elderly care facility, and not a nursing home. These residents are not in need of medical care supervision, so therefore, emergency responses are expected to be minimal. � Exterior lighting iydirected away from adjacent properties, soasnot to illuminate the adjacent properties, pursuant to §153.150.40 (F.) and §153.150.070 (G.). � Trash refusal containment is screened by a decorative noasonary block vvaU which is away from public view and approximately 25' from the nearest property line, so trash refusal odor will not have an adverse effect. This proposed business to operate an RCFE facility, would be a contribution for the City of Baldwin Park towards meeting the goals outlined in the California Strategic Plan for the Aging Population prepared by the California Health and Human Services. In an excerpt from (2003) 6n,n` ._'�_� reports 6xScharlo A., Torres-Gil F. and KaskieB and Lee � Miller �and Edwards R., Page 3 A. The Demographics "The rapid aging of California's population represents a demographic imperative that cannot be ignored. California's population is expected to increase by with most of the growth occurring in the coming 20 years. The greatest growth will be among the oldest Californians, those age 8S years and older, whose numbers are projected to grow 200% over that 40 Vear period. BV 2040, the ratio of the elderly t adults under age 65 will have increased by 80%'. " 3 jPage This proposed business will meet the needs of elderly assistance and growing demands which can be a resourceful too[ for community development programs and activities to the City of Baldwin Parks objectives, goals and image. Due to the current inactivity of the subject property, and the appearance of abandonment, conformity will bring the proposed plan to an active, supervised environment, including maintenance that would substantially increase the property value and appreciated appearance, through aesthetic element design in structures, parking lot design and landscaping features. in essence, new activity onthis street, has the potential to reduce crime, gang activity and the attraction of young teenagers, who are seeking low profile streets and street inactivity. On the contrary of adverse effects, this business is in need of activity and exposure to bring a little bit of light into a dark area, where positive, lively contributions may improve the neighborhood of Sdchrnan Avenue. Many tools and resources provided by Keystone Elderly Care, will provide neighbors and the community with adequate space and a peaceful atmosphere to hold meetings such as Neighborhood Watch programs and other ideas that will enhance the safety and quality of livelihood within the adjacent areas and community, Thank youfor considering and reviewing our proposedplan. It is very appreciated. Signed: Applicant and Agent of Eastern Keystone Inc. 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A request for consideration of a conditional use permit to allow an adult residential care facility within the R-1, Single-Family Residential Zone (Location: 3562-3572 Vineland Avenue; Applicant: Joe Lopez, representing Eastern Keystone, Inc.; Case No.: CP-801). This application represents a request for Planning Commission's consideration of a conditional use permit to allow an adult residential care facility within the R-1, Single- Family Residential Zone pursuant to Table 153.040.020 of the City's Municipal Code. The site, which consists of two (2) properties is currently zoned R-1, single-family residential and has a consistent General Plan land use designation of Single-Family Residential. Each of the properties has 85 feet of street frontage and is about 273 feet deep, totaling approximately 46,410 s.f. of land area (1.07 acres). There are six (6) structures on the properties-, however, two structures are proposed to be demolished. The table below provides a detail of the building data. The table on the next page identifies the existing land uses that surround the subject property: EXISTING FLOOR AREA BUILDING HEIGHT MISCELLANEOUS INFORMATION Building A 5,230 s.f. 15' 800 s.f. 12' Building C 5,960 s.f. 23' 2,800 s.f. of floor area proposed to be added Building D 1,180 s.f. ill I The table on the next page identifies the existing land uses that surround the subject property: CP-8U1 3502 Vineland Avenue October 23.2013 Page 2of7 W-11 All AWACENT PROPERTY LOCATION ZONING PROPERTY USE North R-1 Single-Family Residential East R-1 Single-Family Residential South R-1 Vacant West R-1 Single-Family Residential The property�� has had s8V8[a| hearings Tor entitlements before the Planning Commission and the City Council. The table below summarizes those hearings. ENTITLEMENT SUMMARY CASE NUMBER REQUEST ACTION CP-8 A 120 bed PC 63-61, approved, May 22, 1963. Condition convalescent home of approval states CUP expires May 22, 1993 Appeal of Planning CC Resolution 63-153 approved stating (a) CP-8 Commission's maximum of 52 beds, (b) only aged persons no approval on mental or alcoholic patients and (c) permit 5/22/1963. expires on December 31, 1977 Approval to operate a PC 78-25 approved July 12, 1978. Limited to CP-268 group home. 49 beds and developmentally disabled adults PC 79-37 approved October 10, 1979 revoking CP-268 no longer allowing the operation of a group home, specifically in violation of condition W, which states "on site activities or off-site activities that are reports to the Planning Commission by the Planning Department as being detrimental to the public CP-268 Revocation by the health or safety or as to constitute a nuisance Revocation Planning Commission may be grounds for revocation of this of CP-268 conditional use permit." The staff report indicates that there was a lack of basic supervision of the residents and the residents would wander off-site into the neighborhood, prompting neighbors to contact the City's Police Department. CP-801 3562 Vineland Avenue October 23, 2013 Paqe 3 of 7 CASE NUMBER REQUEST ACTION Continued to June 26, 2013 Applicant filed an Continued to July 24, 2013 CP-268 appeal of the Planning City Council Resolution 79-116, approved on Revocation Commission's November 21, 1979, upheld Planning decision to revoke CP- Commission revocation of CP-268. 268 Applicant filed a court CP-268 case to overturn the revocation and won. PC 84-12 approved March 14, 1984, approved Modification This request is a the modification of CP-268 to allow a maximum modification of CP- of 57 residents in a handicapped care facility. OPQ CEQA/NOTICING REQUIREMENTS In accordance with the provisions of the California Environmental Quality Act (CEQA), an environmental analysis has been completed for this case. As a result of that assessment, it has been determined that this case will not have a significant impact upon the environment, and is Categorically Exempt pursuant to Section 15301 (Class 1- Existing Facilities) of the CEQA Guidelines, no further analysis is required. A Notice of Public Hearing was posted at subject property, Esther Snyder Community Center and Barnes Park on May 9, 2013, and Public Hearing Notices were also mailed on May 8, 2013, to all property owners within a 300-foot radius of the subject site. This item has come before the Planning Commission on several occasions since May, 2013 as noted in the table below. On May 22, 2013 the public hearing was opened, public testimony was received and the hearing was continued. The same is true for all other dates listed. TABLE #4 PUBLIC HEARING AND RELATED CONTINUANCES MEETING DATE PLANNING COMMISSION ACTION May 22, 2013 Continued to June 26, 2013 June 26, 2013 Continued to July 24, 2013 July 24, 2013 Continued to August 28, 2013 August 28, 2013 Continue to October 9, 2013 October 9, 2013 Continue to October 23, 2013 C:1Amy\AMYkWORD\Reports\Commission Reports\CP-801 #8.DOC CP-801 3562 Vineland Avenue October 23, 2013 Page 4 of 7 On August 14, 2013, the Applicant submitted revised plans which indicate that the overall bed count would be reduced from 43-beds to 27-beds. A reduced set of those plans were included with the August 28, 2013 staff report requesting a continuance. DISCUSSION Prior Use of the Property In 1965, the property was utilized as a 52 bed rest home facility for the aged. No more than 30 beds could be utilized for ambulatory patients and 22 beds for non-ambulatory patients. No mental or alcoholic patients were allowed. Approximately 18 years later, another public hearing was held for a conditional use permit for a developmentally disabled group home with no more than 49 residents permitted (but not including alcoholics or mentally ill patients). About one year later the City's Police Department requested that the facility's conditional use permit be revoked on the grounds that residents were unsupervised and wandering the neighborhood, day and night. The staff report indicates that there were approximately 20 calls to the Police Department related to situations with residents of the facility creating a public nuisance. After a public hearing before the Planning Commission and the City Council on appeal, the conditional use permit was eventually revoked. However, the Applicant chose to initiate litigation and the court overturned the revocation.. Since no further action was taken by the City, the conditional use permit remained in effect. The existing conditional use permit, CP-268 was modified in 1984 to allow a maximum of 57 residents in a handicapped care facility. However, as mentioned below, the property has not been utilized in any manner since the early 1990's. Current Proposal The Applicant's original proposal requested approval of a conditional use permit to operate a 43-bed residential care facility for the ambulatory elderly. However, on August 14, 2013, revised plans were submitted which indicated the overall bed count would be reduced from 43-beds to 27-beds, one (1) bed per room. According to the City's business license records, the site has not been utilized in this manner or any other manner since the very early 1990's. Since that time, the site and the existing structures on the property have deteriorated and fallen into disrepair. There have been numerous Code Enforcement violations for failing to secure the structures and to remove overgrown vegetation. This conditional use permit, if approved, would allow the renovation to the existing site and additions to the existing buildings, establishing a new residential care facility. Section 153.040.030 of the City's Zoning Code provides specific development standards for places of assembly, educational institutions, and residential care facilities. These standards include minimum lot size, minimum lot width, depth and street frontage as well as side yard setback. A review of the plans indicates that the project C:\Amy\AMY WORD\Reports\Commission ReportsCP-801 #8.DOC CP-801 3562 Vineland Avenue October 23, 2013 Page 5 of 7 proposal meets and/or exceeds the development standards contained in Section 153.040.030 of the City's Zoning Code. However, since there are two properties (3562 and 3572 Vineland Avenue) which encompass the Applicants request, neither of the properties could function as a residential care facility on their own. If this request is approved by the Planning Commission, Staff would require a condition of approval that the Applicant submit an application for a lot tie to the City's Engineering Division. The lot tie will bring the two properties together resulting in one property that meets the minimum lot size, lot width, and lot depth for this specific use. The site has six (6) existing structures- Four (4) of the structures are proposed to be rehabilitated and renovated to accommodate the revised 27-bed facility, associated dining, recreation, and facility staff areas. Two structures will be demolished to provide area for on-site parking and landscaped open space area. Building A has sixteen (16) rooms, which will accommodate one (1) individual per room and each room has its own bathroom. The existing building contains approximately 5,300 s.f. of floor area and the Applicant is proposing an additional 2,800 s.f. addition which will include expanded floor area additions to the bedrooms, new laundry room and mechanical equipment room. The proposed floor area of Building A, including the new addition would be 8,120 s.f. Elevation materials include earth-tone stucco, new vinyl energy efficient windows with decorative panel shutters, and a tile roof. Building B, has 3 single individual bedrooms each with their own bathroom. Elevations include a combination of beige and white stucco and siding along with new vinyl windows and asphalt shingle and the roofing material. Building C, contains the dining area and kitchen which are semi-subterranean, and 8 single, individual bedrooms above, each with their own bathroom. Elevations include a combination of beige and white stucco and lap siding along with new vinyl windows and asphalt shingle and tile roofing material. Building D, has common area living and accessory rooms (Jacuzzi room for residents and offices for staff). New vinyl windows are proposed to be installed and the elevations will be beige and white, consistent with the City's color ordinance. Roofing material for this building is tile. Building D faces Vineland Avenue, and although will not be the primary entrance into the building, does have numerous windows and large porch area which extend across the elevation stairs as well as stairs for access. Within the facility and not including the landscaped street-side setbacks, there is approximately 4,100 s.f. of open space area proposed throughout the site, landscaped with turf. Setbacks along both Stichman Avenue and Vineland Avenue range between 18 and 20 feet and are proposed to be fully landscaped primarily with turf and some other plant materials. There are also several existing, mature trees throughout the site, which appear to be incorporated into the proposed overall landscaping of the site. C:1Amy\AMY\WDRD\Reports\Commission Reports\CP-801 #8.DOC C P -801 3562 Vineland Avenue October 23, 2013 Page 6 of 7 However, a condition of approval is included such that if any trees are to be removed, the Applicant shall submit a formal tree removal application to the Tree Officer for review and approval prior to the tree's removal. Parking for the original 43 -bed facility was calculated at one parking space for each 3- beds, which required 14 spaces. Nineteen (19) on -site parking spaces are shown on the plans for the entire facility. However, the revised bed count, utilizing the same formula of one (1) parking space for each three (3) beds, requires nine (9) parking spaces. Based upon the facilities business plan (Attachment #4) and the plans submitted on August 19, 2013, there could be a maximum of ten (10) employees at one given time. Exhibit "A" shows parking stalls that meet current code size of 10' by 20' (or 105 by 20' if adjacent to a wall). The only vehicular access to the site from Vineland Avenue is to a designated loading space which is nearby Building C and the kitchen /dining area. An entry statement to the facility's parking area, with textured concrete pavers, lushly landscaped planters, and signage is proposed at the Stichman Avenue entrance. r L,AfvNING COMMISSION N MEETING OCTOBER 9 2013 At the Planning Commission meeting on October 9, 2013, the property owner stated during the public comment period that the use of the property is grandfathered. For clarity it should be noted that the property or the proposed use is not grandfathered. In the past, the property had been utilized convalescent home and a group home (as shown in Table #3 beginning on Page #2); however, because the property has not been utilized as such for over twenty (20) years, the proposed use as a residential care facility is required to comply with the current municipal code requirements. �, �. 0 1 On Monday, October 14, 2013, Bruce Ashoori, President/Secretary of Eastern Keystone, Inc. submitted a letter which is Attachment #4 to this staff report. In the letter, Mr. Ashoori, requests that the Planning Commission make a decision on the original 43 -bed facility, however given the late timing on this request, there is insufficient time for staff to analyze the project with additional beds and in light of the public's stated concerns. On August 14, 2013, the Applicant submitted plans for a 27 bed facility, which is the current proposal before the Planning Commission for consideration. This report has been reviewed and approved by the City Attorney's Office as to legal form and content. I���I+rt ►7�lt�il�1�3_i�[�7►�1 Staff recommends that the Planning Commission receive any public comment on the item, close the public hearing, and direct staff to EITHER: C-'Amy\AMYXWORD \Reports \Commission Reports\CP -801 #8.D0C CP-801 3562 Vineland Avenue October 23, 2013 Page 7 of 7 (1) bring back to the November 13, 2013 Planning Commission meeting, a resolution of approval, Resolution PC 13-09 A RESOLUTION OF THE PLANING COMMISSION OF THE CITY OF BALDWIN PARK ADOPTING THE FINDINGS OF FACT AND APPROVING A CONDITIONAL USE PERMIT TO ALLOW A RESIDENTIAL CARE FACILITY WITHIN THE R-11, SINGLE-FAMILY RESIDENTIAL ZONE PURSUANT TO TABLE 153.050.020 IN THE CITY'S MUNICIPAL CODE (LOCATION: 3562 VINELAND AVENUE; APPLICANT: JOE M. LOPEZ, REPRESENTING EASTERN KEYSTONE, INC.; CASE NUMBER: CP-801); or bnnq h ack t10 the November 13, 2011", Planning Commission meeting a resolution of denial, Resolution PC 13-09 A RESOLUTION OF THE PLANING COMMISSION OF THE CITY OF BALDWIN PARK ADOPTING THE FINDINGS OF FACT AND DENYING A CONDITIONAL USE PERMIT TO ALLOW A RESIDENTIAL CARE FACILITY WITHIN THE R-1, SINGLE-FAMILY RESIDENTIAL ZONE PURSUANT TO TABLE 153.050.020 IN THE CITY35 MUNICIPAL CODE (LOCATION: 3562 VINELAND AVENUE; APPLICANT: JOE M. LOPEZ, REPRESENTING EASTERN KEYSTONE, INC.; CASE NUMBER: CP-801); ATTACHMENTS #1, Revised Exhibit "A" dated October 9, 2013 #2, Vicinity Map #3, Application Forms and Statements #4, Letter received October 14, 2013 from Bruce Ashoori #5, Business Plan for Keystone Horizon Elderly Care C�\Amy\AMY\WORD\Reports\Commission Reports\CP-801 #8.DOC N111155HISNO060.1 ION A6VNIVII-17d H 0 193HS 2JgAoo 9 na .gigu4 moo Hi it 00 cD n c cc, 'SUR Lij co W LLJ CL L.L M J nE a H mill 3 9 hE za � Ut' EV t rrg .21 H le MIM I UT (3) CI x -- - - ------ - - - - - - - - 1 t25 -- i Ug- U — — — — — — — — — — — — — — — — — Wp IliOn6ISNO I N SISAIVNV 9000-38d CA cEe 1- mlj�llllll�� 9 . . . . . . . . . . lit visas a I UT (3) CI x -- - - ------ - - - - - - - - 1 t25 -- i Ug- U — — — — — — — — — — — — — — — — — Wp IliOn6ISNO I N SISAIVNV 9000-38d CA cEe 1- mlj�llllll�� 1- mlj�llllll�� r7as a � �wo7ma v c`' ��_ Molj_X29ls7,voD S03 .1O)" 11 211 1 VIC .11 111 11 11 HIM N i : ------ --------------- ---------- ..... ................ 11 211 1 VIC .11 111 11 11 HIM N i : UAI1 • Su'[)Jov":-:,.'Ct PLANNII 'G Vicinity Ma-,Nv,-- f' ��q y F � ✓ w , Yi � F 5y$a6 bpi: 4 ✓ P 'SL a14. 1 site J' F / ✓ G9 bC� ,s x. RG ' � � � 'rz� � • l ro' ,„ mss. RGr. I S. '� hsr Q41 Su'[)Jov":-:,.'Ct PLANNII 'G Vicinity Ma-,Nv,-- f TYPE OF APPLICATION General Plan Amendment Zone Change Code Amendment Development Plan CRA Conceptual Approval Name ofAopUcant(s) Phone No. �-- Dwner(s)nfRecord_ Owner's Address PROPERTY INFORMATION L_ OY Capacity [ OF BALDVV!N PARK ' PLANNING DIVISION 144U3E. PACIFIC AVENUE BALQWIN PARK, C& 91706 (626) 813-5261 Redevelopment Overlay Zone Variance )4 Conditional Use Permit 7— /\dministiadveAdlustment —Specific Plan Other �ve Tract and Lot Numb6r(s) 3 1, 3 Existing General Plan Designabon Existing Zoning for each Parcel Existing Land Use I�J 0 Al E CocleSectjon to be Amended Purpose of request OeCFE) CERTIFICATION STATEMENT: Kwe acknowledge the filing of this application and certify that all the above information is true and accurate and that [/we have familiarized mySehYuunse)vesvvith the relevant provision of the Baldwin Park Planning Division /Note: a person acting as agent of the owner of record must complete and have notarized the attached Coxner�sAffidavit from the legal ovvner.\ Signature Date Signature FOR CITY USE ONLY: File Fee: Date Rec�_-ive Date 9Ce,V.6to a e diot t2 zon jEldettq if ate Attention Amy Harbin: Dated 04/10/13 RE: CUP appl. Submittal; APN's 8554-022-040 & 8554-022-41: CP-801 From & Prepared by: (Applicant) Joe M Lopez Regarding: Justification Application Pages I thru 4 ( not includ. Face cover) R ]F--.(C Eli APR 2 2'20113 7 DjTVT-TG)N JUSTIFICATION APPLICATION We are hereby applying for a Conditional Use Permit for the On -Site operation facility of a Residential Care for the Elderly, within the Residential Zoning, pursuant to Table §153.040.020 & §153.040.030 of the City of Baldwin Park Zoning Code adopted 5 -2 -12. LOCATION OF SUBJECT PROPERTY: 3562 Vineland Avenue, Baldwin Park, CA 91706 FACTS & FINDINGS: (PLEASE NOTE: All code references refer to the City of Baldwin Park Municipal Code, unless otherwise stated.) LOCATION: The subject property's current address is located on Vineland Avenue which is perpendicular to two parallel main streets, Merced Avenue and Pacific Avenue. The subject property is adequate in size and shape to accommodate the proposed use thereof and occupies two lots of land (Lot No. 36 and Lot No. 37), totaling a combined overall land area of 1.07 acres (46,609 square feet). Of this, there is 28% of lot coverage, consisting of four building structures, exclusive of parking lot, driveways, walkways and miscellaneous. • Each "through lot" is of rectangular shape that exceeds the 70' minimum requirement in lot width, lot depth and lot street frontage, pursuant to § 153.040.030 (A.2.). • Each lot meets the minimum requirement of one -half acre of land, pursuant to §153.040.030 (A.1.). In addition to our condition of Use Permit Application, we would like to request a Covenant Agreement to hold the two lots as one,.in which we will not, at any time present or future, use or sell said lots separately. All proposed existing structures, as well as add -on additional building space to existing "A" building meet the minimum setback requirements, pursuant to §153.040.030 and allowable building space, pursuant to the C.B.C. Chapter 5- 503.1. All structures are part of, subordinate, related and /or incidental to the primary function. The project contains several open spaces of sufficient size in order to facilitate outdoor enjoyment, recreational activities and safety evacuations, as described on Submitted Plans (Sheet L -101) [Keynote Legend 31, 33, 34,35 37, 39 and a open space area, South of Building „p„ j 1 0 Page _ _ TRAFFIC: Traffic circulation on Vineland Avenue momentarily becomes disruptive between and before two parallel side streets (Cloverside Street & Clyewood Street.), normally occurring during weekdays, between the beginning and after school hours of Vineland Elementary School (which is located approximately 130 Feet North of the Subject Property), wherein parents pick up and /or drop off their children. With the exception of the school, traffic volume activity is generally used by residents in the vicinity to cross over from Merced Avenue to Pacific Avenue, or vice versa to travel to and ? /or from work. We do not anticipate that it would cause any additional significant effects on traffic volume, safety or circulation due to business use and size, along with the relocation of the principal point of entrance from Vineland Avenue to Stichman Avenue. Stichman Avenue does not have a through street, but ends on a cul de sac on opposite ends. Traffic activity to and from the subject property would convey North and South on Stichman Avenue and East and West on Cloverside Street and Clyewood Street to Vineland Avenue. That would leave access to two main streets, Merced Avenue and Pacific Avenue. Through this route, street circulation would avoid the traffic delay on both sides of Vineland Avenue from the congestion from Vineland Elementary School. The asphalt street pavement type, as per City standard and ADA driveway approach is sufficient to carry the quantity and quality of traffic. Stichman Street's paved asphalt , exceeds the City Standard width requirement, with a width dimension of 35' -10" and the ADA driveway approach exceeds the city standard minimum width requirement of 20', with a dimension of 26' in width, pursuant to §153.040.030 (A.4). There is also sufficient parking lot circulation, pursuant to §153.150.050 (A.4). Based on these facts and assessments, we do not expect to have significant adverse effects Upon adjacent properties, but we anticipate minimal impact, such as traffic volume and circulation, on -site noise transmission, which is reduced by a 6' block wall located at the property line, pursuant to §153.150.60 (D.) and noise compliance which is not to exceed a decibal (dBA) level, pursuant to §153.140.070. VISITATION ASSESSMENT: Our pre - client visitation assessment is as follows: Weekends are expected to produce the largest part of visitation, followed by after work hours - - -- --- - - - - -- -ova- we��t�aysi�a- coll aboratio�a__ w{ tl �- cade�- orrtp li.a�ce-- aa�d-- a�a_a #�� -ing- staff, vas�tatiar�s,— days -and- --- _____. time frames, sufficient parking spaces are provided pursuant to table §153.150.40 (C.). As per the City of Baldwin Park Municipal Code requirements of a ratio of 1:8 parking spaces for 2 Page _. resident clients, 1:1 parking spaces for facility, 1:250 Square Footage of Office parking space and 1:25 ADA as required by state law. 1. Our maximum potential number of client beds, are 43, requires 5 parking spaces. 2. Our office operating space is 252 square feet, requires 1 parking space. 3. Our maximum number of employees, at a given time is assessed to be 10 staff members, which would require 10 parking spaces. Therefore, the required number of necessary parking spaces is 18, including facility and ADA, however the total number given is 19 parking spaces. A11Dl:inni A t IWORIVIAT'O"': • Off of subject property, there may be an occasional emergency response audio signal, but this is a long term elderly care facility, and not a nursing home. These residents are not in need of medical care supervision, so therefore, emergency responses are expected to be minimal. • Exterior lighting is directed away from adjacent properties, so as not to illuminate the adjacent properties, pursuant to §153.150.40 (F.) and §153.150.070 (G.). • Trash refusal containment is screened by a decorative masonary block wall which is away from public view and approximately 25' from the nearest property line, so trash refusal odor will not have an adverse effect. CONCLUSION: This proposed business to operate an RCFE facility, would be a contribution for the City of Baldwin Park towards meeting the goals outlined in the California Strategic Plan for the Aging Population prepared by the California Health and Human Services. In an excerpt from (2003) California's strategic plan for an aging population, Excerpts from reports by Schorlach A., Torres -Gil F. and Kaskie 8 and Lee R., Miller T., and Edwards R., Page 3 A. The Changing Demographics "The rapid aging of California's population represents a demographic imperative that cannot be ignored. California's population is expected to increase by 172% by 2040 with most of the growth occurring in the coming 20 years. The greatest growth will be among the oldest Californians, those age 85 years and older, whose numbers are projected to grow 200% over that 40 year period. By 2040, the ratio of the elderly to adults under age 65 will have increased by 80 %" " 3 jPage This proposed business will meet the needs of elderly assistance and growing demands which can be a resourceful tool for community development programs and activities to the City of Baldwin Parks objectives, goals and image. Due to the current inactivity of the subject property, and the appearance of abandonment, conformity will bring the proposed plan to an active, supervised environment, including maintenance that would substantially increase the property value and appreciated appearance, through aesthetic element design in structures, parking lot design and landscaping features. in essence, new activity on this street, has the potential to reduce crime, gang activity and the attraction of young teenagers, who are seeking low profile streets and street inactivity. On the contrary of adverse effects, this business is in need of activity and exposure to bring a little bit of light into a dark area, where positive, lively contributions may improve the neighborhood of Stichman Avenue. Many tools and resources provided by Keystone Elderly Care, will provide neighbors and the community with adequate space and a peaceful atmosphere to hold meetings such as Neighborhood Watch programs and other ideas that will enhance the safety and quality of livelihood within the adjacent areas and community. Thank you for considering and reviewing our proposed plan. It is very appreciated. Signed: Applicant and Agent of Eastern Keystone inc. Sincerly -Yor-. 7& -L'Ig5-e= 4 1 P a g e as: • A J a I as ME 22950 BURBANK BLVD DEVELOPMENT SITE 3562 -3576 VINELAND WOODLAND HILLS CA 91367 CASE# CP 801 TEL 818 - 693 -0440 FAX 818 -887 -9669 THIS LETTER IS TO NOTIFY THE PLANNING COMMISSIONERS AND PLANNING DEPT AND ALL WHOM THAT MAY CONCERNS, THAT SINCE EASTERN KEYSTONE DID OFFER A REVISED PLAN WITH 27 BEDS IN ORDER TO SATISFY ITS OPPONENT(S) AND COMPROMISE WITH THEM BUT SINCE, THE OPPONENT DO NOT CARE ABOUT ADULT CARE RESIDENTIAL FACILITY AT ALL AND DO NOT COME TO ANY MEDIATION BUT INSTEAD IT USED FLYERS WITH MISLEADING INFORMATION TO PUBLIC SUCH AS US BEING A HOSPITAL IN ORDER to BUILD MOMENTUM AGAINST OUR COMPANY DEVELOPEMENT AND OTHER UNFAIR TACTICS. CT 14 2013' THEREFORE WE GO BACK TO THE SAME OUR ORIGINAL PLAN OF 43 BEDS WHICH IS FIRST SUBMITTED. WITH AND ASK respectfully: THE COMMISSION TO MAKE DECISION ON OUR ORIGINAL 43 BED FACILITY. SINCE PROPERTY iS FROM BLOCK TO BLOCK THEREFORE TOUCHES STREET AND ON BOTH SIDES IT HAS BLOCK WALLS ON SIDES AND IS QUITE RETIRED PEOPLE LIVING IT DOES NOT CAUSE ADVERSE EFFECT ON ITS NEIBHORS PLEASE ALSO INVESTIGATE THE MISINFORMED FLYER DITRIBUTED DAYS OF HEARING OUR PLAN IS A QUITE OPERATION FOR SENIOR RETIRED PERSONS AND THEY HAVE THE RIGHT TO ENJOY LIFE AND LIVE IN A RESIDENTIAL ZONE AS OTHER PEOPLE AND NOT BEING DRIVEN TO COMMERCIAL AND INDUSTRIAL DAILY NOISE AND FU%-iRELY ---� ` - YOURS BRUCE ASHOORI PRESIDENT AND SECTRETARY t=i c i L c 7' 1,f3 ISM I t S Ck r 1 l I�Iu %.Aim �x �_. ,A r r= ��_�', �-�- h ��. �N: �; ,, �;� bn a =v -ig ; ., 7 o rn .- O V () op w Q Q) O.Q — m Q m CL ro Q t9 CL F N(B •� M rf Lr) D CL C O oC O d v_ .- c - M CJ h4 W) b4 O � M m ro v Ql n- m rQ ra tII ^ i-1 C C C Q1 d to C L ^ Q CL fl CL � tt7 � N Q) Q) Q) N ru 0 O 4- � �� .- `/ N M �. d- QI 4 ,n v CL) vi CU •--� bO L,l N Q) , a) V v L L L L VI n [L (L �- m N Q- U -1 � Q) hD M O ru CL ('p Q m CL m CL m Cr m CL M Q v W bO C bD tO C QC) Q CL 0 Q '': / .0 ••O C •-� 't7 t (0 vt V V V V 'Ln Qj E CL �- m @ Q) (a CL c [� > M M M fQ CYO Cif cn .(. � Q) O d V + v1 C O tII Q) Ln w in w in Q) �n a C Q) ^ ^ ^_ O 4- C 0 m QJ to Q1 Q K CL CC CC Q L : Ci] � � r Cn QI 'Z •Z N T CL M -4-1 1,1 41 ++ } i z O j (Q f0 4 O %, Q) N Q) w Q) } L > L T L ? 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U !- a a n d L v C ro c rc o L R L 0 U ra rB �; C Q = C - ro L O v it W -i Q v '- tJ bD n N `. Q Q z C 'N Ql ra (0 LLJ v m v LU z vi -� > o W cu °¢ '� m �'rr l # 1 �, � Y 1 ■ ACTION MINUTE Baldwin Park City Hall 14403 E. Pacific Avenue, Baldwin Park, California Council Chamber Wednesday, May 22, 2013 7:00pm PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC COMMUNICATIONS NONE CONSENT CALENDAR Minutes from April 24, 2013. ACTION: Approved 4-0. Moved by Commissioner Galvan and seconded by Commissioner Ybarra. PUBLIC HEARINGS 1) CONTINUE TO JUNE 26, 2013. A REQUEST FOR CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW AN ADULT RESDIENTIAL CARE FACILITY WITHIN THE R-1, SINGLE-FAMILY RESIDENTIAL ZONE PURSUANT TO TABLE 153.050.020 OF THE CITY'S MUNICIPAL CODE. (LOCATION: 3562 VINELAND AVENUE; APPLICANT: JOE LOPEZ, REPRESENTING EASTERN KEYSTONE, INC.; CASE NUMBER: CP-801) 'A INIP" I N David L. Muse, Chair m Mebers Present.,. Natalie Ybarra, Vice Chair Ralph Galvan, Planning Commissioner George Silva, Planning Commissioner Members Absent: NONE Amy Harbin, AICP, City Planner Staff Present: Christy Marie Lopez, Assistant City Attorney Humberto Quintana, Community Development Department PUBLIC COMMUNICATIONS NONE CONSENT CALENDAR Minutes from April 24, 2013. ACTION: Approved 4-0. Moved by Commissioner Galvan and seconded by Commissioner Ybarra. PUBLIC HEARINGS 1) CONTINUE TO JUNE 26, 2013. A REQUEST FOR CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW AN ADULT RESDIENTIAL CARE FACILITY WITHIN THE R-1, SINGLE-FAMILY RESIDENTIAL ZONE PURSUANT TO TABLE 153.050.020 OF THE CITY'S MUNICIPAL CODE. (LOCATION: 3562 VINELAND AVENUE; APPLICANT: JOE LOPEZ, REPRESENTING EASTERN KEYSTONE, INC.; CASE NUMBER: CP-801) 'A INIP" I N May 22, 2013 Victor Pelayo spoke in opposition to the project. Page 2 ACTION: Continued to June 26, 2013; 4 -0. Moved by Commissioner Galvan and seconded by Commissioner Silva. 2) A REQUEST FOR CONDSIDERATION OF A CONDITIONAL USE PERMIT FOR THE ON-SITE SALES OF BEER AND WINE (TYPE 41) IN CONJUNCTION WITH A RESTAURANT (BALDWIN PARK PIZZA COMPANY) WITHIN THE MU-2, MIXED USE 2 ZONE, PURSUANT TO SECTION 153.120.050 A.1 OF THE CITY'S MUNICIPAL CODE A - O N 4744 r MAINE AVENUE; APPLICANT: ASPETTA, INC. REPRESENTING BALDWIN PARK PIZZA COMPANY; CASE NUMBER: CP-804). ACTION: Continued to June 26, 2013; 4 -0. Moved by Commissioner Ybarra and seconded by Commissioner Silva. 3) CONTINUED FROM APRIL 24, 2013. A REQUEST FOR MODIFICATION OF AN EXISTING CONDITIONAL USE PERMIT (CP-646) CONDITION OF APPROVAL "F" OF RESOLUTION PC 02-10 CHANGING THE TIME PERIOD ALLOWED FOR THE OUTSIDE CONTAINER STORAGE AND THE NUMBER OF OUTSIDE STORAGE CONTAINERS PERMITTED. ! a 1 BIG DALTON AVENUE; APPLICANT: , REPRESENTING , ,.. CASE NUMBER: ,.. 4 Of ACTION: Continued to July 24, 2013; 4 -0. Moved by Commissioner Ybarra and seconded by Commissioner Galvan. 4) CGWT41,11ED FROM APRIL 24, 2013. A REQUEST FOR CONSIDERATION OF A CONDITIONAL a. PERMIT O r WIRELESS MELISSA FACILITY IN THE FORM OF A MONOPINE AND IT'S UPGRADES WITHIN THE C-2, GENERAL COMMERCIAL ZONE, PURSUANT TO SECTION 153.180.140 (B) (3) OF THE CITYS MUNICIPAL CODE (LOCATION: 13402 RAMONA BLVD.; APPLICANT: CORRO WITH MODUS, .. Jay Higgins spoke in favor of the project. ACTION: Approved; 4 -0. Moved by Commissioner Galvan and seconded by Commissioner Ybarra. C aAmy\AMYIW O RDW i nute s15- 22 -13. doc 22, 2013 Paae 3 153.120.050(A)(3)(B) OF i. BALDWIN PARK f } i D APPLICANT: 1. ♦. SANDOVAL REPRESENTING KING FISH RESTAURANT; CASE NUMBER: CP-800). Recess: 7:42pm Reconvene: 7:44pm ACTION: Approved; 4 -0. Moved by Commissioner Galvan and seconded by Commissioner Silva, to include a security guard as part of the businesses security plan. 6) A REQUEST FOR CONSIDERATION OF A CONDITIONAL USE PERMIT FOR AN EXISTING WIRELESS TELECOMMUNICATIONS FACILITY IN THE FORM OF A MONOPALM AND IT'S RESPECTIVE UPGRADES WITHIN THE C -2, GENERAL COMMERCIAL ZONE PURSUANT TO SECTION 153.180.040.B.3 OF THE CITY'S MUNICIPAL CODE (LOCATION: 14233 JOANBRIDGE STREET; APPLICANT: MELISSA CORRO, WITH MODUS INC., REPRESENTING SPRINT; CASE NUMBER: CP -803). Jay Higgins spoke in favor of the project. ACTION: Approved; 4 -0. Moved by Commissioner Silva and seconded by Commissioner Ybarra. 7) 7) A REQUEST FOR CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A NEW WIRELESS TELECOMMUNICATIONS FACILITY IN THE FORM OF A MONOPALM AND DECORATIVE BLOCK WALL ENCLOSURE THE FOR RESPECTIVE MECHANICAL EQUIPMENT WITHIN THE I-C, INDUSTRIAL COMMERCIAL ZONE, PURSUANT TO SECTION 153.180.040 OF THE CITY'S MUNICIPAL CODE (LOCATION: 1308 MAINE AVENUE; APPLICANT: YUMI KIM WITH CORE DEVELOPMENT SERVICES REPRESENTING VERIZON WIRELESS; CASE NUMBER: CP -805). Yumi Kim spoke in favor of the project. ACTION: Approved; 4 -0. Moved by Commissioner Ybarra and seconded by Commissioner Galvan, to include modification of condition #14 in the staff report relating to the height of the live palm trees. REPORTS OF OFFICERS 1) Planning Division Monthly Report— April, 2013 ACTION: No action taken. C: WmyWM11WORDMmAesl5- 22- 1 3.doc 22, 2013 Page 4 2) Update on the proposed Irwindale Materials Recovery Facility and Transfer Station (Location: 2200 Arrow Highway; Applicant- Athens Services) - -- Notice of Preparation ACTION: No action taken, COMM ISS [ONISTAFF COMMUNICATION 1) In response to A question by Chair Muse, City Planner Harbin indicated that the grand opening of the Parking Structure is tentatively scheduled for Saturday, June 22, 2013. ADJOURNMENT The Planning Commission adjourned the meeting at 8:06 p.m. Approved as presented/amended by the Planning Commission at their meeting held on at-0, 2bl-!5 Amy L, I-(arbin1AICP, Secretary Baldwin OQLk.,Olanning Commission C:\Amy1, M W(>RD\MiraAesl5-22-13.doc t J �' RIUMMME tl 3AIDAM P, A -R, K PLANNING COMMISSION OF THE CITY OF BALDWIN PARK Baldwin Park City Hall 14403 E. Pacific Avenue, Baldwin Park, California Council Chamber Wednesday, June 26, 2013 7:00pm L�-��!ffi PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC COMMUNICATIONS 111162 CONSENT CALENDAR Minutes from May 22, 2013. ACTION: Approved 4-0. Moved by Commissioner Galvan and seconded by Commissioner Silva. PUBLIC HEARINGS 1) A REQUEST FOR CONSIDERATION OF A MODIFICATION TO AN EXISTING CONDITIONAL USE PERMIT FOR THE EXPANSION OF AN EXISTING WIRELESS COMMUNICATION FACILITY AND IT'S UPGRADES WITHIN THE G-2, GENERAL COMMERCIAL ZONE, PURSUANT TO SECTION 153.180.040 (B) (3) OF THE CITY'S MUNICIPAL CODE (LOCATION: 14635 BALDWIN PARK TOWNE CENTER DRIVE; APPLICANT: MELISSA CORRO, WITH MODUS, INC, REPRESENTING SPRINT; CASE NO.: CP-775MOD). David L. Muse, Chair -Ybarra, Natalie Vice Chair Members Present: Edith Flores, Planning Commissioner Ralph Galvan, Planning Commissioner George Silva, Planning Commissioner Members Absent: NONE Amy Harbin, AICP, City Planner Staff Present: Christy Marie Lopez, Assistant City Attorney Humberto Quintana, Community Development Department PUBLIC COMMUNICATIONS 111162 CONSENT CALENDAR Minutes from May 22, 2013. ACTION: Approved 4-0. Moved by Commissioner Galvan and seconded by Commissioner Silva. PUBLIC HEARINGS 1) A REQUEST FOR CONSIDERATION OF A MODIFICATION TO AN EXISTING CONDITIONAL USE PERMIT FOR THE EXPANSION OF AN EXISTING WIRELESS COMMUNICATION FACILITY AND IT'S UPGRADES WITHIN THE G-2, GENERAL COMMERCIAL ZONE, PURSUANT TO SECTION 153.180.040 (B) (3) OF THE CITY'S MUNICIPAL CODE (LOCATION: 14635 BALDWIN PARK TOWNE CENTER DRIVE; APPLICANT: MELISSA CORRO, WITH MODUS, INC, REPRESENTING SPRINT; CASE NO.: CP-775MOD). June 26, 2013 Page 2 Vice Chair Ybarra arrived at 7-09pm Abner Morales, representing the Applicant spoke. ACTION: Approved; 5-0. Moved by Commissioner Galvan and seconded by Commissioner Silva. 2) CONTINUED FROM MAY 22, 2013. A REQUEST FOR CONSIDERATION OF A CONDITIONAL USE PERMIT FOR THE ON-SITE SALES OF BEER AND WINE (TYPE 4 CONJUNCTION WITH A RESTAURANT (BALDWIN PARK PIZZA COMPANY) WITHIN THE MU-2, MIXED USE 2 ZONE, PURSUANT TO SECTION 153.120.050 (A) (1) OF THE CITY'S MUNICIPAL CODE (LOCATION: 4744 MAINE AVENUE; APPLICANT: ASPETTA, INC. REPRESENTING BALDWIN PARK PIZZA COMPANY; CASE NUMBER: CP-804). Joseph Spillone, representing the Applicant spoke. ACTION- Approved; 5-0. Moved by Commissioner Silva and seconded by Vice Chair Y b a rra . 3) CONTINUED FROM MAY 22, 2013. A REQUEST FOR CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW AN ADULT RESIDENTIAL CARE FACILITY WITHIN THE R-1, SINGLE-FAMILY RESIDENTIAL ZONE. (LOCATION: 3562-3572 VINELAND AVENUE; APPLICANT: JOE LOPEZ, REPRESENTING EASTERN KEYSTONE, INC.; CASE NUMBER: CP-801) Chair Muse recused himself. The following individuals spoke about the project-, Bruce Ashoori, Applicant Teri Muse, Resident Victor Pelayo, Resident Xochitl Castelleon, Resident ACTION: Continue to July 24, 20131- 4-0. Moved by Commissioner Silva and seconded by Commissioner Flores. Chair Muse returned to the dais. June 26, 2013 i Commissioner Silva recused himself. The following individual spoke about the project: Dan Arrighi, San Gabriel Valley Water Company Frank LoGuidice, San Gabriel Valley Water Company Page 3 ACTION: Approved; 4 -0. Moved by Commissioner Galvan and seconded by Vice Chair Ybarra. Commissioner Silva returned to the digs. 5) CONTINUED FROM APRIL 24 2013. A REQUEST FOR A PROPOSED AMENDMENT TO THE CITY'S MUNICIPAL CODE RELATING TO THE CONVERSION OF EXISTING STATIC -FACED BILLBOARDS TO DIGITAL -FACED BILLBOARDS (LOCATION: EXISTING BILLBOARD LOCATIONS WITHIN THE CITY OF BALDWIN PARK; APPLICAII.T. CITY OF BALD"", I'ARr`Z�; CASE NUie�eBER: ABC -173) ACTION: Approved; 5 -0. Moved by Vice Chair Ybarra and seconded by Commissioner Silva. 6) CONTINUED FROM APRIL 24 2€113. A REQUEST FOR CONSIDERATION OF AN AGREEMENT TO ALLOW CONVERSION OF FOUR BILLBOARD SIGN FACES (LOCATED ON TWO BILLBOARD STRUCTURES) FROM STATIC TO DIGITAL AND A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; (LOCATION: CLOVERLEAF BUSINESS PARK; APPLICANT: JOHN DUONG, REPRESENTING CLEAR CHANNEL OUTDOOR; CASE NUMBER: DA 12 -01) John Duong, Clear Channel spoke about the project. ACTION: Approved 5 -0. Moved by Commissioner Silva and seconded by Vice Chair Ybarra. REPORTS OF OFFICERS 7) Sustainability Element Update ACTION: No action taken 8) Appointment of Planning Commissioner to the City's Health and Sustainability Advisory Committee. ACTION: Vice Chair Ybarra appointed; 5 -0. Commissioner Galvan nominated Vice Chair Ybarra to serve on the Advisory Committee, Commissioner Silva seconded the motion. C.wmylaM)'�woRD�Mirn,tesTC -zs -1 a.aoc June 26, 2013 Page 4 9) Planning Division Monthly Report—June, 2013 ACTION: No action taken 10) Update on the proposed Irwindale Materials Recovery Facility and Transfer Station (Location: 2200 Arrow Highway; Applicant: Athens Services) - -- Notice of Preparation ACTION.- No action taken. COMMISSION /STAFF COMMUNICATION 1) Chair Muse welcomed Edith Flores to the Planning Commission. 2) Commissioner Galvan regretfully stated that tonight would be his last meeting as he was resigning his position due to relocating out of state. ADJOURNMENT The Planning Commission adjourned the meeting at 9:00 p.m. Approved as presented/amended by the Planning Commission at their meeting held on Amy L. rbin AICP, Secretary B 1 Baldwin Par anning Commission CAAmylAVYWOPDWinutest6-26 -1 3-doc ACTION MINUTES Baldwin Park City Hall 14403 E. Pacific Avenue, Baldwin Park, California Council Chamber Wednesday, July 24, 2013 7:00pm CALL TO ORDER PLELr-J'%'--,,E OF ALLEGIANCE ROLL CALL PUBLIC COMMUNICATIONS Marcelina Wals spoke. CONSENT CALENDAR Minutes from June 26, 2013. ACTION: Approved 4-0. Moved by Vice Chair Ybarra and seconded by Commissioner Silva. PUBLIC HEARINGS 2) CONTINUED FROM JUNE 26, 2013. A REQUEST FOR CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW AN ADULT RESIDENTIAL CARE FACILIT WITHIN THE R-1, SINGLE-FAMILY RESIDENTIAL ZONE. (LOCATION: 3562-351 VINELAND AVENUE; APPLICANT: JOE LOPEZ, REPRESENTING EASTER KEYSTONE, INC.; CASE NUMBER: CP-801) Chair Muse recused himself. S C A ` --" David L. Muse, Chair I Members Present: Natalie Ybarra, Vice Chair t0IM Flores, Planning Commissioner George Silva, Planning Commissioner Members Absent: NONE Amy Harbin, AICP, City Planner Staff Present- Christy Marie Lopez, Assistant City Attorney Humberto Quintana, Community Development Department PUBLIC COMMUNICATIONS Marcelina Wals spoke. CONSENT CALENDAR Minutes from June 26, 2013. ACTION: Approved 4-0. Moved by Vice Chair Ybarra and seconded by Commissioner Silva. PUBLIC HEARINGS 2) CONTINUED FROM JUNE 26, 2013. A REQUEST FOR CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW AN ADULT RESIDENTIAL CARE FACILIT WITHIN THE R-1, SINGLE-FAMILY RESIDENTIAL ZONE. (LOCATION: 3562-351 VINELAND AVENUE; APPLICANT: JOE LOPEZ, REPRESENTING EASTER KEYSTONE, INC.; CASE NUMBER: CP-801) Chair Muse recused himself. S C A ` --" July 24, 2013 Pare 2 The following individuals spoke about the project: Victor Pelayo Javier Roma Walter Jovel Christina Rodriguez Sandra Hoyston Richard Hsu Sara Finn Gabriel Marcelina Wals Xochitl Castelleon Gilbert Arroyo l_orena Cervantes Spanish Speaker Sally Duran Alfredo Alvarado Andres Andrade Resident at 3566 Vineland Delilah Ponce Ms. Vargas ACTION: Continue to August 28, 2013; 4 -0. Moved by Commissioner Flores and seconded by Commissioner Silva. Chair Muse returned to the dais. 3) CONTINUED FROM APRIL 24, 2013. A REQUEST FOR MODIFICATION OF AN EXISTING CONDITIONAL USE PERMIT (CP-646) CONDITION OF APPROVAL "F" OF RESOLUTION PC 02-10 CHANGING THE TIME PERIOD ALLOWED FOR THE OUTSIDE AINER STORAGE AND NUMBER OF OUTSIDE STORAGE CONTAINERS PERMITTED. (LOCATION: 3250 BIG DALTON AVENUE; APPLICANT: ALICEN WONG, REPRESENTING WALMART; CASE NUMBER: CP- » t ACTION: Continued to August 28, 2013; 4 -0. Moved by Commissioner Ybarra and seconded by Commissioner Silva. REPORTS OF OFFICERS 4) Sustainabiiity Element Update ACTION: No action taken 5) Planning Division Monthly Report —July, 2013 ACTION: No action taken C:lAmylAMYIWORD Minutesl7- 24- 13.doc July 24, 2013 Page 3 6) Update on the proposed Irwindale Materials Recovery Facility and Transfer Station (Location: 2200 Arrow Highway; Applicant: Athens Services) - -- Notice of Preparation ACTION: No action taken, COMMISSION/STAFF COMMUNICATION 1) Commissioner Ybarra asked who was responsible for the trees in the median, referring back to the individual that spoke under public comment. ADJOURNMENT The Planning Commission adjourned the meeting at 8:03 p.m. Approved as presented/amended by the Planning Commission at their meeting held on -7, A my L. H2bin, eCCP Secretary Baldwin laoning Commission C:WnylAMYXWORDIti4inutesk7-24-13,doc A l i • Baldwin Park City Hall 14403 E. Pacific Avenue, Baldwin Park, California Council Chamber 1-lednesday, August 28—,2013 7:00► m PLEDGE OF ALLEGIANCE ROLL CALL 0110.11 rOK",741 T51111 I, lulffm 13001 Christine Hudson spoke. Minutes from July 24, 2013. ACTION: Approved 4-0. Moved by Vice Chair Ybarra and seconded by Commissioner Silva. [aM. 4[qjjyjVA 11JEW 1) CONTINUED FROM JULY 24, 2013. A REQUEST FOR CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW AN ADULT RESIDENTIAL CARE FACILITY WITHIN THE R-11, SINGLE-FAMILY RESIDENTIAL ZONE. (LOCATION: 3562-3572 VINELAND AVENUE; APPLICANT: JOE LOPEZ, REPRESENTING EASTERN KEYSTONE, INC.; CASE NUMBER: CP-801) David L. Muse, Chair Members Present.- Natalie Ybarra, Vice Chair Edith Flores, Planning Commissioner George Silva, Planning Commissioner Members Absent- NONE Amy Harbin, AICP, City Planner Staff Present: Christy Marie Lopez, Assistant City Attorney Humberto Quintana, Community Development Department Jason Caraveo, Planning Intern 0110.11 rOK",741 T51111 I, lulffm 13001 Christine Hudson spoke. Minutes from July 24, 2013. ACTION: Approved 4-0. Moved by Vice Chair Ybarra and seconded by Commissioner Silva. [aM. 4[qjjyjVA 11JEW 1) CONTINUED FROM JULY 24, 2013. A REQUEST FOR CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW AN ADULT RESIDENTIAL CARE FACILITY WITHIN THE R-11, SINGLE-FAMILY RESIDENTIAL ZONE. (LOCATION: 3562-3572 VINELAND AVENUE; APPLICANT: JOE LOPEZ, REPRESENTING EASTERN KEYSTONE, INC.; CASE NUMBER: CP-801) August 28, 2013 Chair Muse recused himself. The following individuals spoke about the project: Gabriel Alvarado Christine Hudson Bruce Ashoori Gabriel Alvarado (#2) Victor Pelayo Joe Lopez Xochitl Castellon Richard Hsu Walter Jove[ Olivia (?Last Name) Carlos Duarte Andrew Gomez Diane Alvarez ??--La Reyna--47 year resident Christina Rodriguez Brandon Jovel Sergio Serafin Brianna Jove[ Vivian (del Muro?) Page 2 ACTION: Continue to October 9, 2013-7 4-0. Moved by Commissioner Ybarra and seconded by Commissioner Silva. Chair Muse returned to the dais. 2) A REQUEST FOR CONSIDERATION OF A PARCEL MAP TO SUBDIVIDE ONE (1) LOT INTO TWO (2) LOTS FOR RESIDENTIAL PURPOSES WITHIN THE R-1, SINGLE- FAMILY RESIDENTIAL ZONE, PURSUANT TO TABLE 152.10 OF THE CITY'S MUNICIPAL CODE (LOCATION: 4022 CENTER STREET; APPLICANT: CASE NUMBER: PM-1418) Greg Norris spoke ACTION: Approved; 4-0. Moved by Commissioner Silva and seconded by Commissioner Ybarra. 3) A REQUEST FOR CONSIDERATION OF A PARCEL MAP TO SUBDIVIDE ONE (1) LOT INTO TWO (2) LOTS FOR RESIDENTIAL PURPOSES WITHIN THE R-11, SINGLE- FAMILY RESIDENTIAL ZONE, PURSUANT TO TABLE 152.10 OF THE CITYS MUNICIPAL CODE (LOCATION: 3142 ATHOL STREET; APPLICANT: CASE NUMBER: PM-1415) ACTION: Approved; 4-0. Moved by Commissioner Silva and seconded by Commissioner Flores. C:Vuny1AMY1WORD%Minutesl8-2B-13-cim August 28, 2013 Page 3 4) A REQUEST FOR CONSIDERATION OF A CONDITIONAL USE PERMIT FOR AN AUTOMOBILE AND TRUCK REPAIR FACILITY WITHIN THE 1, INDUSTRIAL ZONE, PRUSUANT • TABLE 153.050.020 OF THE CITYS MUNIGPAL CODE (LOCATION: 5035 HEINTZ STREET; APPLICANT: ANDY FIGUEREDO; CASE NUMBER CP-806). ACTION: Approved; 4-0. Moved by Commissioner Ybarra and seconded by Commissioner Silva. Jessica Steiner spoke ACTION: Approved; 4-0. Moved by Commissioner Silva and seconded by Commissioner Flores. 6) A REQUEST FOR CONSIDERATION OF A MODIFICATION TO AN EXISTING CONDITIONAL USE PERMIT TO EXTEND THE HOURS OF THE OFF-SITE SALES OF BEER AND WINE IN CONJUNCTION WITH A CONVENIENCE STORE (LOCATION: 4400 MAINE AVE.; APPLICANT: SERGIO BELTRAN, REPRESENTING 7-11 INC.; CASE NO.: CP770MOD). Sherri Olsen spoke Sergio Beltran ACTION: Approved; 4-0. Moved by Commissioner Ybarra and seconded by Commissioner Flores, 7) A REQUEST FOR PLANNING COMMISSION CONSIDERATION OF AN UPDATE TO THE CITY'S HOUSING ELEMENT OF THE GENERAL PLAN FOR PLANNING PERIOD 2014-2021 (APPLICANT: CITY OF BALDWIN PARK; CASE NUMBER: AGP-1 16). ACTION: Approved; 4-0. Moved by Commissioner Silva and seconded by Commissioner Ybarra. C.'\4mytAtJMWORDIMinuterl6-28-13-cioc ust 28, 2013 COMMERCIAL, INDUSTRIAL, AND MIXED USE ZONES; APPLICANT: KAISER PERMANENTE; CASE NUMBER: AZC-1 74) ACTION: Approved; 4-0. Moved by Commissioner Silva and seconded by Commissioner Ybarra. Josh Fyfe spoke ACTION: Approved; 4-0. Moved by Commissioner Silva and seconded by Commissioner Ybarra. 10)CONTINUED FROM JULY 242 2013. A REQUEST FOR MODIFICATION OF AN EXISTING CONDITIONAL USE PERMIT (CP-646) CONDITION OF APPROVAL "F" OF RESOLUTION PC 02-10 CHANGING THE TIME PERIOD ALLOWED FOR THE OUTSIDE CONTAINER STORAGE AND THE NUMBER OF OUTSIDE STORAGE CONTAINERS PERMITTED. (LOCATION: 3250 BIG DALTON AVENUE; APPLICANT: ALICEN WONG, REPRESENTING WALMART; CASE NUMBER: CP- 646MOD) A brief recess was taken at 9:50 p.m. Returned at 9-58 p.m. Dwight Kirksey spoke Alicen Wong Spoke ACTION: Approved; 3-1. Vice Chair Ybarra dissenting. Moved by Commissioner Silva and seconded by Commissioner Flores. REPORTS OF OFFICERS 1) Sustainability Element Update ACTION: No action taken 2) Planning Division Monthly Report—August, 2013 ACTION: No action taken 3) Update on the proposed Irwindale Materials Recovery Facility and Transfer Station (Location: 2200 Arrow Highway; Applicant: Athens Services) -- Notice of Preparation ACTION: No action taken. C"1AmytAMY1WORD4Minutes18-26-13.doc ust 28, 2013 Paae 5 COMMISSION/STAFF COMMUNICATION ADJOURNMENT The Planning Commission adjourned the meeting at 10:05 p.m. Approved as presented/amended by the Planning Commission at their meeting held on Amy L. H4rbin,',61CP, Secretary Baldwin Pa nning Commission C:lAmy1AMY1WORD\Minutes\8-28 -1 3,dac J l a • • 1k ACTION MINUTEn Baldwin Park City Hall 14403 E. Pacific Avenue, Baldwin Park, California Council Chamber Wednesday, October 9, 2013 7:00pm CALL TO ORDER ELECTION OF CHAIR PROTEM ACTION: Election of Edith Flores as Chair Protem; 3-0. Moved by Commissioner Huizar and seconded by Commissioner Borques. PLEDGE OF ALLEGIANCE ROLL CALL ACTION: Excuse the absence of Vice Char Ybarra and Chair Muse-, 3-0. Moved by Commissioner Flores and seconded by Commissioner Borques PUBLIC COMMUNICATIONS None CONSENT CALENDAR Minutes from August 28, 2013. ACTION: Approved 3-0. Moved by Commissioner Borques and seconded by Commissioner Huizar. Edwin Borques, Commissioner Members Present- Edith Flores, Commissioner Gustavo Huizar, Commissioner Members Absent- David L. Muse, Chair Natalie Ybarra, Vice Chair Amy Harbin, AICP, City Planner Staff Present: Christy Marie Lopez, Assistant City Attorney Humberto Quintana, Community Development Department ACTION: Excuse the absence of Vice Char Ybarra and Chair Muse-, 3-0. Moved by Commissioner Flores and seconded by Commissioner Borques PUBLIC COMMUNICATIONS None CONSENT CALENDAR Minutes from August 28, 2013. ACTION: Approved 3-0. Moved by Commissioner Borques and seconded by Commissioner Huizar. October 9, 2013 PUBLIC HEARINGS W W W W ACTION: Approved; 3-0. Moved by Commissioner Barques and seconded by Commissioner Huizar. CONTINUED FROM AUGUST 28, 2013. A REQUEST FOR CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW AN ADULT RESIDENTIAL CARE FACILITY WITHIN THE R-11, SINGLE-FAMILY RESIDENTIAL ZONE. (LOCATION: 3562-3572 VINELAND AVENUE; APPLICANT: JOE LOPEZ, REPRESENTING EASTERN KEYSTONE, INC.; CASE NUMBER: CP-8011) The following individuals spoke about the project: Gabriel Alvarado Joe Lopez Xochitl Pelayo Bruce Ashoori Gabriel Alvarado (#2) Andres Andrade Walter Jove] Patricia Roma Christina Rodriguez Olivia Zazueta (?) Alfredo Alvarado Victor Pelayo Maria Gutierrez Brandon Jovel Mr. Andrade Mr. Levon Ana Serafin Evelina Noriega ACTION: Motion to deny the project. Moved by Commissioner Huizar. Motion died for lack of a second. ACTION: Continue to October 23, 2013. Approved; 3-0. Moved by Commissioner Borques and seconded by Commissioner Flores, REPORTS OF OFFICERS 1) Sustainability Element Update ACTION: No action taken C:IAmy\AMY1WDRDNMinuteskI0-9-13.dDc October 9, 2013 2) Planning Division Monthly Report—August, 2013 ACTION- No action taken 3) Update on the proposed Irwindale Materials Recovery Facility and Transfer Station (Location: 2200 Arrow Highway; Applicant: Athens Services) - -- Notice of Preparation ACTION: No action taken. COMM ISSION/STAFF COMMUNICATION ACTION: Continued to October 23, 2013-,3-0-, Moved by Commissioner Huizar and seconded by Commissioner Flores, The Planning Commission adjourned the meeting at 8:19 p.m. Approved as presented/amended by the Planning Commission at their meeting held on Amy L. Ha" rbin AICP Secretary Baldwin k lanning Commission C:1AmyLAMYXWORDXMinutestIC,9-13.dcoc -did 11 11 ! till Lim ACTION MINUTES Baldwin Park City Hall 14403 E. Pacific Avenue, Baldwin Park, California Council Cl aTf ber Wednesday, October 21,2013 7:00prn W - F' ,rATlafe T,1T:U0, PLEDGE OF ALLEGIANCE ROLL CALL Chair Muse an PUBLIC COMMUNICATIO Ma JONSTI TIOW CONSENT CALENDAR Minutes from Jan ACTION: ApT Borques. all 1.1 a to a M I WTAI Sol 10 nslator available. ), 2013 and October 9, 2013. 5-0. Moved by Chair Ybarra, and seconded by Commissioner Chair Muse recused himself from the public hearing. Edwin Borques, Commissioner Edith Flores, Commissioner Members Present: Gustavo Huizar, Commissioner David L. Muse, Chai r Natalie Ybarra, Vice Chair Amy Harbin, AlCP, City Planner Staff Present: Christy Marie Lopez, Assistant City Attorney Humberto Quintana, Community Development Department Gerardo Marquez, Community Development Department Chair Muse an PUBLIC COMMUNICATIO Ma JONSTI TIOW CONSENT CALENDAR Minutes from Jan ACTION: ApT Borques. all 1.1 a to a M I WTAI Sol 10 nslator available. ), 2013 and October 9, 2013. 5-0. Moved by Chair Ybarra, and seconded by Commissioner Chair Muse recused himself from the public hearing. October 23, 2013 Page 2 1) CONTINUED FROM OCTOBER 9, 2013. A REQUEST FOR CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW AN ADULT RESIDENTIAL CARE FACILITY WITHIN THE R-1, SINGLE-FAMILY RESIDENTIAL ZONE. (LOCATION: 3562-3572 VINELAND AVENUE; APPLICANT: JOE LOPEZ, REPRESENTING EASTERN KEYSTONE, INC.; CASE NUMBER: CP-801) The following individuals spoke about the project: Gabriel Alvarado I J Iv✓l �_o i I I-AV I Motion dies due to a lack of a majority vote on the motion. Moved by ACTION- Motion to direct staff to bring back a resolution approving the project. Moved by Commissioner Borques and seconded by Commissioner Flores. Roll Call: C:Wmy\AMYMORD\Minutes\l 0-23-13. doc October 23, 2013 COMMISSIONER VOTE Borques Yes Flores Yes Huizar No Flores No Motion dies due to a lack of a majority vote on the motion. REPORTS OF OFFICERS 1) Sustainability Element Update ACTION: No action taken 2) Planning Division Monthly Report Septern ACTION- No action taken 3) Update on the proposed Irwindale Mate (Location: 2200 Arrow Highway; Applicant.- ACTION: No action taken. COMM ISSION/STAFF COMMUNICA ACTION: Approved to have paperless December, 2013; 5-0. Moved by Vice Ct Huizar. ADJOURNMENT The Planning Commissi( CAAmy\AMY\W0RDMnutes\1 0-23-13. doc =0 :7acility and Transfer Station s)--- Notice of Preparation mission packets beginning seconded by Commissioner ng at 8:19 p.m. the Planning Commission at their meeting held on Amy L. Harbin, AICP, Secretary Baldwin Park Planning Commission m 1 Bruce Ashoori President RECTIVED EASTERN KEYSTONE, INC 01 C Cr OF PA -_ T '�._ ._ ..,.. ...,, ....... BUILDING DIVISION P.O. Box # 6264 Celt: 618- 693 -0440 DEVELOPMENT SITE 3562 -3576 VINELAND Woodland Hills, CA 91365 Ema' CASE# CP 802 TEL 828 - 693 -0440 FAX 818 - 887 -9669 THIS LETTER IS TO NOTIFY THE PLANNING COMMISSIONERS AND PLANNING DEPT AND ALL WHOM THAT MAY CONCERNS, THAT SINCE EASTERN KEYSTONE DID OFFER A REVISED PLAN WITH 27 BEDS IN ORDER TO SATISFY ITS OPPONENT(S) AND COMPROMISE WITH THEM BUT SINCE THE ,OPPONENT DO NOT CARE ABOUT ADULT CARE RESIDENTIAL FACILITY AT ALL AND DO NOT COME TO ANY MEDIATION BUT INSTEAD IT USED FLYERS WITH MISLEADING INFORMATION TO PUBLIC SUCH AS US BEING A HOSPITAL IN ORDER TO BUILD MOMENTUM AGAINST OUR COMPANY DEVELOPEMENT AND OTHER UNFAIR TACTICS. THEREFORE WE GO BACK TO THE SAME OUR ORIGINAL PLAN OF 43 BEDS WHICH IS FIRST SUBMITTED. WITH AND ASK respectfully: THE COMMISSION TO MAKE DECISION ON OUR ORIGINAL 43 BED FACILITY. SINCE PROPERTY IS FROM BLOCK TO BLOCK THEREFORE TOUCHES STREET AND ON BOTH SIDES IT HAS c- BLOCK WALLS ON SIDES AND IS QUITE RETIRED PEOPLE LIVING IT DOES NOT CAUSE ADVERSE G EFFECT ON ITS NEIBHORS PLEASE ALSO INVESTIGATE THE MISINFORMED FLYER DITRIBUTED DAYS OF HEARING OUR PLAN IS A QUITE OPERATION FOR SENIOR RETIRED PERSONS AND THEY HAVE THE RIGHT TO ENJOY LIFE AND LIVE IN A RESIDENTIAL ZONE AS OTHER PEOPLE AND NOT BEING DRIVEN TO COMMERCIAL AND INDUSTRIAL DAILY NOISE AND FUME. � _ - --°�'- RELY YOURS BRUCE ASHOORI � PRESIDENT AND SECTRETARY C, C j i -i" o nN L f to 1- b 1-> !an i.5 _i . C P -6 �P [ � � a � � �> 22950 BURBANK BLVD WOODLAND HILLS CA 91367 TEL 818 - 693 -0440 FAX 818 -887 -9669 DEVELOPMENT SITE 3562 -3576 VINELAND CASE# CP 801 ? � &Ae) n) -6 THIS IS A' REQUEST TO APPEAL OUR�CASE NUMBER CP -801 AT 3562- 3576 VINELAND AVE IS I, nom; l_.. BALDWIN PARK SINCE OUR MEET THE BALWIN PARK MUNICIPAL CODES REQUIREMENT, AND ALLOWS RENOVATIONS ON VACANT BUILDINGS,(STANDING IDLE FOR MANY YEARS) AND ALLOWS HOUSING FOR SENIOR PEOPLE WHOM NEED SMALL ASSISSTANCEjIN THEIR DAILY LIFE SUCH AS PRPARING THEIR MEALS AND DOING THEIR HOUSEKEEPING. SINCERELY YOURS BRUCE HOORI PRESIDENT AND SECRETARY �yt%w As�oe 10 J3 'f"ITY OF BALDWlN7PATRK4j-' 14403 E. 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Icr��-� O rD � rD r � �' O O M n t ') —t rD ZY n u G � n�� O O 3 a, r rD rD C: C' rD r+ Ln n M ((DD Q n rD -q rr nw�� �m n to n N �rD r O O O O O rD + 0`, rD 0 ro rD o rD rD O v� n rp + L N rD aj tU m� < rD 04 -s C -c FD. r+ -s rD -S rD (D rt -' Ln �"'"- _ In vt '��U4n� rD O m Gq om -0 * O °° n ro < rD -7 :3 rD 3 ° < o Q � n rD � rD j �" * -i, m N w rD 0- --1 L/I orD o�v u,0 rD nU) rt L v Ln —7 O O LA rD n Ln rD zv � 0 O �: °j- O r rD n n < O rD rD rt rD r�rt O n c^ rD rD _ rD :7 rD Cl4 'C n O at Z5 O� Ln � rD On rD �O�rt0v � �1 - in Cmn�i �� un mw0n� onm �L/) zr 'rD rD Di *zl.vLArD3 n �orD - cs� M C to Z) v rD of L r 0 Ln rD rr O � u r) rD 5' O ae (D O-r v n v rD rD I LA , III ATE'RIALS I S 'TH f OL, k,4 04 PRESENJAIJONBOARD , % S 'TH f OL, I k,4 04 PRESENJAIJONBOARD I Y :LCV: �:�:}Vu l�K• k r k F Y F 1� Bt a❑ z COLOR SCHEMES fi R Illlll m rn i RESENTATIONBOARD b� -r Wk �i a rn rn rn o r °rD m LM �N v . 0 m o W 4' D X .- N co o !D r) D �a 0 0 o rt r) @ c - • o LA j (D n °' O< n) ! r- r-I ,� o 3 �: fu cm r: 7� � emu, n CU n rn c o v;(D 3 v n v' � -. � Q y CT4 aq v. v rD ro -I• C,, cu cu D aq ro v � ro ni � a C r -! D ® LA _Z O m rp — Z r o -n T m m A —+ r LA Z Cl m ul UY CD : is 7�j CITY COUNCIL AGENDA CITY OF BALD WIN PARK F E B 1 9 STAFF REPORT SUBJECT: CONTINUED FROM FEBRUARY 5, 2014. A request for consideration of Mitigated Negative Declaration of Environmental Impact and a Specific Plan for the facilitation of u,p to a 72 unit MiXed-use, affordable, m- k1fi-f-nmillf .,. ........ my development including one manager's unit with 5,920 s.f. of commercial retail space within the MU-I(DO), (Mixed-Use 1, Downtown Overlay) and C-1 (DO), (Neighborhood Commercial Downtown Overlay zones). A related request is for a tentative parcel map to consolidate five (5) lots or portions thereof into no more than three (3) parcels of land within the same zoning designations. (Location: 14412-14436 Ramona Blvd. (Assessor's Parcel Numbers: 8554-001-901, 907, 904, 913, and 914); Applicant: ROEM Development Corporation for SP 13-01 and ROEM Development Corporation on behalf of the City of Baldwin Park for PM-1423; Case Numbers: Specific Plan (SP 13-01) and Tentative Parcel Map (PM-1423)). !!J11A!T6M4t This report requests City Council consideration of Mitigated Negative Declaration of Environmental Impact and a specific plan for the facilitation of up to a 72 unit mixed- use, affordable, residential development, including one (1) managers unit, with 5,920 s.f. of commercial retail space within the MU-1 (DO), (Mixed-Use 1, Downtown Overlay) and C-1 (DO), (Neighborhood Commercial Downtown Overlay zones), pursuant to Subchapter 153.210.660 of the City's Municipal Code. A related request is for a tentative parcel map to consolidate five (5) lots or portions thereof into no more than three (3) parcels of land, pursuant to Table 152.10 in the City's Municipal Code. In accordance with the provisions of the California Environment Quality Act (CEQA), it has been determined that the proposed project could have a significant effect on the environment-, however, there will not be a significant effect on the environment because revisions in the project have been made and agreed to by the Project Proponent. The Initial Study has been prepared by Rincon Consultants for the Planning Division and is currently in process of its public review period from December 10, 2013 to January 8, SP 13-01 and PM-1423 February 19, 2014 Paqe 2 of 10 2014. As a result of the information contained in the Initial study, a Draft Mitigated Negative Declaration of Environmental Impact has been prepared by Rincon Consultants for the Planning Division for approval by the City Council (Attachment #4). A Notice of Public Hearing by the City Council on the proposed Specific Plan and Tentative Parcel Map was posted at, City Hall, Baldwin Park Community Center, and Barnes Park on January 24, 2014. Additionally, public hearing notices were mailed to all property owners within 300 feet of the subject site on January 22, 2014. This item first came to the City Council on February 5, 2014. At the time, some City Council members indicated that they had concerns about the following issues: Parking, traffic, density and floor area. Floor Area Concerns were expressed about the floor area of the proposed dwelling units is too small. Although the floor areas are below the minimums as stated in the City's Zoning Code, the floor areas proposed are above the minimums required by the State of California tax credit entity which is proposed to fund a portion of this project. The proposed floor areas of the units are shown in the table below alongside a similar affordable multi-family project in Baldwin Park, Villa Ramona (13030 Ramona Boulevard), which was constructed in 2003. v Elm", 31111grelliglim Emu nin 00* 1 VILLA RAMONA 1-bedroorn 560 s.f. 2-bedroom 754 s.f. 3-bedroom off In June, 2013 the City Council, Successor Agency of the City of Baldwin Park and ROEM Development Corporation entered into an Affordable Housing Agreement ("Agreement"). This Agreement sets forth the density (number of units) of the proposed project as well as the parking for both the residential and commercial components of the project. The physical structure would consist of a high-quality, mixed use project consisting of approximately 72 residential rental units (including one, two and three bedroom units) and commercial space fronting Ramona Boulevard of approximately 6,000 square feet of gross building area. Parking As mentioned in the staff report dated, February 5, 2014, parking for the commercial/retail component of the project is provided at a rate of one space for each 250 s.f. of floor area (4/1,000) and is primarily located in the public right-of-way area adjacent to Ramona Boulevard. A minimum of 24 parking spaces are required based upon the overall retail floor area. Any overflow parking can be accommodated in the adjacent Transit Center Parking Structure. C:1Amy\AMYW0RD\Reports\Counci1 Reports\SP 13-01 PM -1423 #2.doc SP 13-01 and PM-1423 February 19, 2014 Page 3 of 10 The Specific Plan provides for a lower parking rate than the rate required by the Code for the residential uses. All of the residential units are allocated one parking space. The Code currently requires 163 parking spaces (including guest parking) for the up to a maximum of 72 dwelling unit project. This is allowed by the Specific Plan due to the fact that the project is transit-oriented and provides affordable housing units. Transit- oriented developments typically require fewer parking spaces than regular development due to their location near transit hubs and proximity to goods and services. This increases the likelihood that residents are more likely to rely on public transit for their commutes as further discussed in the CEQA documentation as part of the traffic analysis (Attachment #4 of the staff report dated February 5, 2014). Parking for the residential units will be located within the existing adjacent Transit Center Parking Structure. Traffic Fehr and Peers conducted a transportation analysis for the Baldwin Park Transit Center Apartments. Their study focused on three (3) key intersections; Maine Avenue and Ramona Boulevard; Bogart Avenue and Ramona Boulevard and Bogart Avenue and Pacific Avenue and analyzed for different traffic scenarios- Existing Year 2013 Conditions; Existing (Year 2013) with Project Conditions; Future (Year 2016) without Project Conditions and Future (Year 2016) with Project Conditions. In summary, the proposed project is expected to generate 882 daily trips on a typical weekday, of which 35 trips are expected to occur during the morning peak hours of lam to 9am and 67 trips are expected to occur during the evening peak hours of 4pm to 6pm. Future (Year 2016) without and with the project capacity and operational analysis shows that all three intersections are expected to operate at an acceptable level of service (LOS), LOS D or better in both the morning and evening peak hours. Details on the transportation analysis are included in the environmental documentation (Attachment #4 of the staff report dated February 5, 2014). Summary of actions related to ROEM Project The table below shows a summary of the actions on the project by the City Council and Planning Commission. DATE DOCUMENT TYPE ACTION TAKEN September 5, Exclusive Negotiation Approved by the City Council. 2012 Agreement (ENA) June 19, 2013 ADDA)able Housing Agreement Approved by the City Council. Specific Plan (SP 13-01) Recommendation of approval to January 22, 2014 Parcel Map (PM-1423) the City Council by the Planning Commission (Resolution 14-01) February 5, 2014 Specific Plan (SP 13-01) City Council continued the item Parcel Map (PM-1423) to February 19, 2014 C:\AmyIAMY\W0RDXReports\CounciI Reports\SP 13-01 PM-1423 #2 doc SP 13-01 and PM-1423 February 19, 2014 Page 4 of 10 This report has been reviewed and approved by the City Attorney's Office as to legal form and content. FINDINGS OF FACT—SPECIFIC PLAN (from February 5, 2014) 1) The specific plan is consistent with and provides for the orderly, systematic and specific implementation of the General Plan. The specific plan is consistent and will provide for the orderly, systematic and specific implementation of the General Plan, in that the specific plan is for a specific, transit-oriented, mixed use, affordable housing development with up to a maximum of 72 dwelling units and 5,920 s.f. of commercial/retail space. The specific plan is located within the Downtown Area noted in Goal 8.0 of the Land Use Element of the General Plan which seeks to establish a pedestrian "core" for the Downtown Area. Additionally, Policy 8.1 encourages the City to provide a mix of commercial and multi-family residential uses to create 24-hour activity in the Downtown, which is exactly what the Specific Plan facilitates to create for these properties. 2) The land use and development regulations within the specific plan are comparable in breadth and depth to regulations contained in this chapter. The proposed development standards contained in the specific plan do vary some from the development standards contained in the City's Municipal Code; however, as shown in Table #3, all of the development standards are met to a certain extent, however the most significant reduction is in the number of on-site parking stalls required. A reduction CAAmy\AMY\W0RD\Reports\Counci1 Reports\SP 13-01 PM -1423 #2.doc SP 13-01 and PM-1423 February 19, 2014 Facie 5 of 10 in the development standards for on-site parking is justified in that the project proposal is transit-oriented given its close proximity and walking distance to the Baldwin Park Metrolink Rail Station, the MTA rapid bus route along Ramona Boulevard, which feeds into the El Monte Bus Station, as well as Foothill Transit bus routes which serve the San Gabriel Valley. Transit-oriented development typically requires fewer parking than regular development due to its location near transit hubs and proximity to goods and services. This reduces the likelihood that residents to have two automobiles per unit and instead residents will rely on public transit and other alternative modes of transportation. 3) The specific plan will not adversely affect the public health and safety or result in incompatible land uses. This specific plan is consistent with Goal 8.0 of the Land Use Element of the General plan which seeks to establish a pedestrian 'Core' for the Downtown as noted with the transit-oriented, mixed use development including up to a maximum 72 multi-family residential units and the 5,920 s.f. of commercial/retail space. The specific plan is also consistent with Policy 8.1 which is to provide for a mix of commercial and multi-family residential uses... and allows mixed use development to consist of vertical integration of commercial and residential uses as shown on the plans attached as an exhibit to the Specific Plan. 4) The specific plan provides the framework to phase and pace growth within the specific plan area so as to ensure completion of all necessary public facilities concurrently with completion of development entailed in the specific plan. The specific plan is not phased. It is anticipated that the Developer, ROEM Development Corporation, will construct the transit - oriented, mixed use development project with up to a maximum of 72 dwelling units, exterior and interior residential open space, and 5,920 s.f. of retail commercial space in one phase. Development of the proposed project will comply with the development standards and design guidelines contained within the specific plan. 5) The specific plan identifies adequate financing mechanisms for the infrastructure and public facilities required to support the development. The Applicant shall be required to provide all infrastructure as required by the City and any outside utility companies to the project site as part of not only the Specific Plan, but also the tentative Parcel Map (PM-1423). There are no financing mechanisms noted in the specific plan and financing of the infrastructure and the overall development of the transit- oriented mixed use development will be completely borne by the Developer. However, this project is partly subsidized by the City with a contribution of land and federal funds for low income family with additional CAAmy\AMYMORMReports\Council Reports\SP 13-01 PM -1423 #2.doc SP 13-01 and PM-1423 February 19, 2014 Paqe 6 of 10 funding from state tax credits. As such, the City has reviewed and vetted a financial pro-forma to guaranty the financing mechanism enabling this project. 1. Adequate systems designed, and constructed to provide all necessary utilities to each lot proposed to be created, including, but not limited to, facilities for water, natural gas, electricity, cable television and telecommunications telephone services. Requests for comments/conditions on the proposed parcel map were sent to the following outside entities as indicated in Table #5 in the staff report on December 3, 2013. The following entities responded: Los Angeles County Sanitation District, Los Angeles County Fire Department, and Valley County Water District. Comments and conditions from the responding agencies have been addressed in the findings and are included, as applicable, as conditions of approval of the tentative parcel map. Additionally, staff includes a general condition of approval that any and all conditions from outside agencies and utility companies shall be met or provided for prior to finalizing the tentative parcel map. Accordingly, the proposed project, with the recommended conditions of approval from the various utility companies, would have all necessary utilities. 2. An adequate domestic water distribution system designed and constructed to service each lot proposed to be created. As shown in the Table #5 in the Staff Report, the property is serviced by Valley County Water District (Attachment #8). They indicate that the proposed project will be connected through new water service to the parcels. The Public Works Department has also indicated that each parcel is required to have separate water service. As a result, the proposed parcels would be serviced by an adequate domestic water distribution system approved by the Fire Department. As conditioned, the proposed parcels would be serviced by an adequate domestic water distribution system. 3. An adequate sewage system designed and constructed to serve each lot proposed to be created. The Sanitation District of Los Angeles County (District) has issued a letter which is summarized as follows.- (1) wastewater flow will discharge into a local sewer line not maintained by the District; (2) generated wastewater is treated at the San Jose Creek Water Reclamation Plant and if at capacity is diverted and treated at the Joint water Pollution Control Plant in Carson; (3) the expected increase in average wastewater flow will be CAAmy\AMY\WORDXReports\CounciI Reports\SP 13-01 PM -1423 #2.doc SP 13-01 and PM-1423 February 19, 2014 Paae 7 of 10 approximately 11,812 gallons per day, and (4) a connection fee shall be paid as determined by the District (Attachment #9). The Public Works Department has indicated that the existing sewer system is adequate, provided that the Applicant provide a separate and independent connection to the main sewer line for each property. Therefore, staff has included a condition of approval that the project comply with all conditions of r approval of the Public Works Department which includes a condition that there be separate sewage connections to the proposed parcels. 4. An adequate storm water drainage system designed and constructed to serve each lot proposed to be created. Pursuant to the Public Works Department's comments (Attachment #7), the Applicant will not be required to provide off-site improvements relating to storm water drainage dependent upon review and approval of a submitted grading plan for the properties. However, any proposed construction will be subject to the City's Development Impact Fee, Flood Control. Provided that the Applicant meets the conditions of approval and the grading plan is approved, there should be adequate storm water drainage for each lot. 5. An adequate public and/or private street and/or alley system designed and constructed to serve each lot proposed to be created. The City's Public Works Department has determined that there is an adequate public street system to serve each lot. However, certain conditions of approval are required that relate to the public right-of-way and include construction of drive approaches to each property which meet ADA requirements, ADA compliant wheel chair ramp, installation of street trees, and replacement/ reconstruction of any damaged public right-of- way or street improvements during the construction process in accordance with the City's current standards. 6. An adequate traffic regulatory system, including necessary traffic signals, signs, pavement markings and stripings. The City's Public Works Department has concluded the current conditions provide for an adequate traffic regulatory system, however, specific improvements are required to the public right-of-way including street tree planting, new parkway irrigation and landscaping, ADA compliant wheel chair ramp, new drive approach construction for each property and rep lacement/reconstruction of any damaged existing improvements as a result of the new construction. CAAmy\AMYkWORD\Reports\Cound1 Reports\SP 13-01 PM -1423 #2.doc SP 13-01 and PM-1423 February 19, 2014 Paae 8 of 10 7. The undergrounding of utilities pursuant to Chapter 97, part 2 (Underground Utility Districts) of the Municipal Code. As part of a condition of approval from the Public Work's Department and pursuant to Chapter 97 of the City's Municipal Code all utilities shall be undergrounded to each of the properties. This requirement is also addressed as part of the overall plan check requirements for not only review of the final map, but also the proposed construction of the transit- oriented, mixed use development. 8. Any and all other improvements found necessary by the City to provide all services to each lot proposed to be created. Staff is of the opinion that provided that the Applicant obtains approval by the City Council on the Parcel Map and the related Specific Plan and meets and or exceeds the conditions of approval the lot(s) would have adequate service and could be subdivided consistent with the City's codes. 9. In addition to the improvements as required by the City's Municipal Code and Departments, there are also design requirements for the proposed tentative parcel map that need to be met. Pursuant to Section 152.12 of the City's Municipal Code, the design of the subdivision shall conform to the requirements of this Chapter 152, any and all design requirements set forth in the General Plan, the design and development standards established for the associated zoning district per the Zoning Code, the applicable design guidelines set forth in the Design Guidelines Manual, generally accepted engineering standards, and to such standards required by the City, including, but not limited to, plans for grading and erosion control. The Planning Division has reviewed the proposed subdivision and in conjunction with the proposed Specific Plan, the proposed lots each meet the minimum development standards contained within the Municipal (Zoning) Code, including, minimum lot size, lot depth, and lot width, in addition to those conditions and development standards contained in the Specific Plan. As a condition of approval, any existing structures located on the property shall be demolished or brought into conformance with the current Zoning Code and/or adopted specific plan standards prior to the parcel map being finalized. Additionally the tentative parcel map is consistent with Goal 2.0 of the Land Use Element of the General Plan which states "accommodate new development that is compatible with and compliments existing conforming land uses" as the proposed parcels meet the existing development standards contained in the Code. Any future development on the subject properties will be subject to the Specific Plan, SP 13-01, provided it is adopted by the City Council, C:\Amy1AMYWORD\Reports\Councj1 Reports\SP 13-01 PM -1423 #Zdoc SP 13-01 and PM-1423 February 19, 2014 PaQe 9 of 10 otherwise, any future development will be subject to the current density for the respective zoning designation, development standards, design guidelines, and processes at the time of submittal. The Public Works Department, as part of their comments, has included a requirement for the Applicant to submit plans relating to grading and erosion control for review and approval. 1) The subject property shall be subdivided and maintained in substantial compliance with Exhibit 'A'dated January 22, 20141- and 2) Decorative block walls with cap shall be installed around the perimeter of each property and installed in accordance with the adopted Specific Plan 13-01. Any fences and/or walls shall be subject to the development standards contained in the Specific Plan relating to material, maximum allowable height and yard setback. Proposed wall material shall be subject to review and approval by the Planning Division-, and 3) Should any existing trees on the property that are designated as a Mature Tree in accordance with the City's Tree Ordinance be removed, a tree removal application shall be submitted to the City's Tree Department (Planning Division) for review and approval prior to any said removal; and 4) Any proposed structures shall be developed in compliance with the current development standards and design guidelines contained within the adopted Specific Plan 13 -01; and 5) The parcel map may be subject to the following Development Impact Fees, as required: Public Art Flood Control Traffic Impact Parkland In-Lieu 6) The Applicant shall comply with all comments and conditions of approval as determined by the City's Public Works Department as shown on Attachment #7; and 7) The Applicant shall comply with all comments and conditions of approval as determined by the Valley County Water District, the water purveyor for the subject project, as shown on Attachment #8; and 8) The Applicant shall comply with all comments and conditions of approval as determined by the Los Angeles County Sanitation District as shown on Attachment #9; and C \AmyNAMY\W0RD\Re,Dorts\Cound1 Reports\SP 13-01 PM-1423 #2.doc SP 13-01 and PM-1423 February 19, 2014 Paqe 10 of 10 9) The Applicant shall comply with all comments and conditions of approval as determined by the Los Angeles County Fire Department, as shown on Attachment #10; and 10) In accordance with the requirements of the Public Works Department, the Applicant shall provide separate and independent water and sanitary sewer service to each property-, and 11) Pursuant to Chapter 97, Part 2 of the City's Municipal Code, all utilities shall be undergrounded to each of the parcels, and 12) The Applicant shall disclose to each individual on all rental agreements that the respective unit may be adjacent to, or nearby the City of Baldwin Park's Police Station; and 13) That the Applicant shall install or cause to be installed individual, independent service to each separate property for any and all utility companies that provide service to said properties, including but not limited to Valley County Water District, Southern California Edison, The Gas Company, Verizon Telephone, and Time Warner Cable; and 14) The Final Map shall comply with the time frames as contained within the California Subdivision Map Act; and 15) The Applicant shall sign and have notarized an affidavit within ten (10) days of the date of this resolution, stating that the applicant has read and accepts all of the conditions of approval. uffmmz� #1 — Resolution 2014-001 #2 - City Council Staff Report with Attachments, dated February 5, 2014 REPORT PREPARED BY: Amy L. Harbin, AlCP, City Planner CAAmy\AMYMORMReports\Council Reports\SP 13-01 PM -1423 #2.doc RESOLUTION 2014 -001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK: (A) APPROVING THE MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT, (B) ADOPTING THE FINDINGS OF FACT AND APPROVING THE SPECIFIC PLAN (13 -01); AND (C) ADOPTING THE FINDINGS OF FACT AND APPROVING THE TENTATIVE MAP (PM -1423) TO CONSOLIDATE FIVE (5) LOTS OR PORTIONS THEREOF INTO NO MORE THAN THREE (3) PARCELS WITHIN THE MU- 1(DO), (MIXED -USE 1, DOWNTOWN OVERLAY) AND C -1 (DO), (NEIGHBORHOOD COMMERCIAL DOWNTOWN OVERLAY) ZONES. (LOCATION: 14412 -14436 RAMONA BOULEVARD ASSESSOR'S PARCEL NUMBERS: 8554- 001 -901, 907, 904, 913, and 914; APPLICANT: ROEM DEVELOPMENT CORPORATION FOR SP 13 -01 AND ROEM DEVELOPMENT CORPORATION FOR THE CITY OF BALDWIN PARK FOR PM -1423; CASE NUMBERS: SP 13 -01 AND PM- 1423)" THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the City Council of the City of Baldwin Park does hereby find, determine, and declare as follows: (a) That applications ( "Applications ") for a Specific Plan (SP 13- 01) and Tentative Parcel Map (PM -1423) were submitted on behalf of the owner of certain real property, located at 14412 -14436 Ramona Boulevard (Los Angeles County Assessor's Parcel Numbers: 8554 -001- 901, 904, 907, 913 and 914), in the City of Baldwin Park, described more particularly in the Applications on file with the City Planner; and (b) The Applications are sought to allow the approval of: (1) a Specific Plan which will facilitate the development of a no more than 72 dwelling unit, transit - oriented, mixed use affordable multi- family project, including one manager's unit with 5,920 square feet of commercial retail space and (2) a tentative parcel map to consolidate five lots or portions thereof into no more than three parcels of land within the MU -1 (DO) (Mixed Use -1 Downtown Overlay) and C -1 (DO) (Neighborhood Commercial Downtown Overlay) Zones pursuant to Subchapter 153.210.660 and Table 152.10, respectively in the City's Municipal Code; and Resolution 2014-001 SP 13-01 and PM-1423 February 5, 2014 Paqe 2 (c) That a duly noticed public hearing was held on said Applications by the City Council, and based upon evidence presented including applicable staff reports for the Specific Plan and Tentative Parcel Map and each member of the City Council being familiar with the properties, it was determined that the facts as required by the Baldwin Park Municipal Code for the granting of such Applications are present and that the City Council should approve the Specific Plan and the Tentative Parcel Map-, and (d) An Initial Study was prepared for the proposed Project in accordance with the provisions of the California Environmental Quality Act (CEQA), as amended, and the CEQA Guidelines. The City, as the Lead Agency, has determined, on the basis of the Initial Study, that the proposed Project will not have a significant impact on the environment. Based upon the findings of the Initial Study, Rincon Consultants on behalf of the Lead Agency (City of Baldwin Park) has prepared a Mitigated Negative Declaration, with regard to the proposed Project-, and fgn� The Initial Study and Mitigated Negative Declaration were \ I initial %aLU U IVIILI�j made available to the public for review and comment between December 10, 2013 and January 8, 2014 as required by law, and (f) A properly noticed public hearing was held by the City Council of the City of Baldwin Park on February 5, 2014, at which time evidence was heard on the Initial Study and Mitigated Negative Declaration,- and (g) On February 5, 2014, the City Council voted to continue the item to February 19, 2014; and SECTION 2. The City Council, based upon its public review, approves the proposed Mitigated Negative Declaration, since there is no substantial evidence that the proposed project will have a significant impact on the environment. SECTION 3. The City Council does hereby adopt the Findings of Fact applicable to Specific Plans: (a) The specific plan is consistent with and provides for the orderly, systematic and specific implementation of the General Plan. The specific plan is consistent and will provide for the orderly, systematic and specific implementation of the General Plan, in that the specific plan is for a specific, transit-oriented, mixed use, affordable housing development with 70 dwelling units and 5,920 s.f. of commercial/retail space. The specific plan is' located within Resolution 2014-001 SP 13-01 and PM-1423 February 5, 2014 Paqe 3 the Downtown Area noted in Goal 8.0 of the Land Use Element of the General Plan which seeks to establish a pedestrian "core" for the Downtown Area. Additionally, Policy 8.1 encourages the City to provide a mix of commercial and multi-family residential uses to create 24-hour activity in the Downtown, which is exactly what the Specific Plan facilitates to create for these properties. (b) The land use and development regulations within the specific plan are comparable in breadth and depth to regulations contained in this chapter. The proposed development standards contained in the specific plan do vary some from the development standards contained in the City's Municipal Code; however, as shown in Table #3, all of the development standards are met to a certain extent, however the most significant reduction is in the number of on-site parking stalls required. A reduction in the development standards for on- site parking is justified in that the project proposal is transit-oriented given its Close proximity and walking distance to the Baldwin Park Metrolink Rail Station, the MTA rapid bus route along Ramona Boulevard, which feeds into the El Monte Bus Station, as well as Foothill Transit bus routes which serve the San Gabriel Valley. Transit-oriented development typically requires fewer parking than regular development due to its location near transit hubs and proximity to goods and services. This reduces the likelihood that residents to have two automobiles per unit and instead residents will rely on public transit and other alternative modes of transportation. (c) The specific plan will not adversely affect the public health and safety or result in incompatible land uses. This specific plan is consistent with Goal 8.0 of the Land Use Element of the General plan which seeks to establish a pedestrian `Core' for the Downtown as noted with the transit-oriented, mixed use development including 70 multi-family residential units and the 5,920 s.f. of commercial/retail space. The specific plan is also consistent with Policy 8.1 which is to provide for a mix of commercial and multi-family residential uses ... and allows mixed use development to consist of vertical integration of commercial and residential uses as shown on the plans attached as an exhibit to the Specific Plan. (d) The specific plan provides the framework to phase and pace growth within the specific plan area so as to ensure completion of all necessary Resolution 2014-001 SP 13-01 and PM-1423 February 5, 2014 Paae 4 public facilities concurrently with completion of development entailed in the specific plan. The specific plan is not phased. It is anticipated that the Developer, ROEM Development Corporation, will construct the transit-oriented, mixed use development project with 70 dwelling units, exterior and interior residential open space, and 5,920 s.f. of retail commercial space in one phase. Development of the proposed project will comply with the development standards and design guidelines contained within the specific plan. (e) The specific plan identifies adequate financing mechanisms for the infrastructure and public facilities required to support the development. The Applicant shall be required to provide all infrastructure as required by the City and any outside utility companies to the project site as part of not only the Specific Plan, but also the tentative Parcel Map (PM-1423). There are no financing mechanisms noted in the. specific plan and financing of the ;Infrastructure and the overall development of the transit- oriented mixed use development will be completely borne by the Developer. However, this project is partly subsidized by the City with a contribution of land and federal funds for low income family with additional funding from state tax credits. As such, the City has reviewed and vetted a financial pro- forma to guaranty the financing mechanism enabling this project. SECTION 4. The City Council does hereby adopt the Findings of Fact applicable to Tentative Parcel Maps: (a) Adequate systems designed, and constructed to provide all necessary utilities to each lot proposed to be created, including, but not limited to, facilities for water, natural gas, electricity, cable television and telecommunications telephone services. Requests for comments/conditions on the proposed parcel map were sent to the following outside entities as indicated in Table #5 in the staff report on December 3, 2013. The following entities responded: Los Angeles County Sanitation District, Los Angeles County Fire Department, and Valley County Water District. Comments and conditions from the responding agencies have been addressed in the findings and are included, as applicable, as conditions of approval of the tentative parcel map. Additionally, staff includes a general condition of approval that any and all conditions from outside agencies and utility companies shall be met Resolution 2014-001 SP 13-01 and PM-1423 February 5, 2014 Page 5 or provided for prior to finalizing the tentative parcel map. Accordingly, the proposed project, with the recommended conditions of approval from the various utility companies, would have all necessary utilities. (b) An adequate domestic water distribution system designed and constructed to service each lot proposed to be created. As shown in the Table #5 in the Staff Report, the property is serviced by Valley County Water District (Attachment #8). They indicate that the proposed project will be connected through new water service to the parcels. The Public Works Department has also indicated that each parcel is required to have separate water service. As a result, the proposed parcels would be serviced by an adequate domestic water distribution system approved by the Fire Department. As conditioned, the proposed parcels would be serviced by an adequate domestic water distribution system. Ic'i k I An adequate sewage system designed and constructed to serve each lot proposed to be created. The Sanitation District of Los Angeles County (District) has issued a letter which is summarized as follows.- (1) wastewater flow will discharge into a local sewer line not maintained by the District-, (2) generated wastewater is treated at the San Jose Creek Water Reclamation Plant and if at capacity is diverted and treated at the Joint water Pollution Control Plant in Carson; (3) the expected increase in average wastewater flow will be approximately 11,812 gallons per day; and (4) a connection fee shall be paid as determined by the District (Attachment #9). The Public Works Department has indicated that the existing sewer system is adequate, provided that the Applicant provide a separate and independent connection to the main sewer line for each property. Therefore, staff has included a condition of approval that the project comply with all conditions of approval of the Public Works Department which includes a condition that there be separate sewage connections to the proposed parcels. (d) An adequate storm water drainage system designed and constructed to serve each lot proposed to be created. Pursuant to the Public Works Department's comments (Attachment #7), the Applicant will not be required to provide off-site improvements relating to storm water drainage dependent upon Resolution 2014-001 SP 13-01 and PM-1423 February 5, 2014 Page 6 review and approval of a submitted grading plan for the properties. However, any proposed construction will be subject to the City's Development Impact Fee, Flood Control. Provided that the Applicant meets the conditions of approval and the grading plan is approved, there should be adequate storm water drainage for each lot. (e) An adequate public and/or private street and/or alley system designed and constructed to serve each lot proposed to be created. The City's Public Works Department has determined that there is an adequate public street system to serve each lot. However, certain conditions of approval are required that relate to the public right-of-way and include construction of drive approaches to each property which meet ADA requirements, ADA compliant wheel chair ramp, installation of street trees, and replacement/ reconstruction of any damaged public right-of-way or street improvements during the construction process in accordance with 'Lille City's current standards. (f) An adequate traffic regulatory system, including necessary traffic signals, signs, pavement markings and stripings. The City's Public Works Department has concluded the current conditions provide for an adequate traffic regulatory system, however, specific improvements are required to the public right-of- way including street tree planting, new parkway irrigation and landscaping, ADA compliant wheel chair ramp, new drive approach construction for each property and replacement/reconstruction of any damaged existing improvements as a result of the new construction. (g) The undergrounding of utilities pursuant to Chapter 97, part 2 (Underground Utility Districts) of the Municipal Code. As part of a condition of approval from the Public Work's Department and pursuant to Chapter 97 of the City's Municipal Code all utilities shall be undergrounded to each of the properties. This requirement is also addressed as part of the overall plan check requirements for not only review of the final map, but also the proposed construction of the transit-oriented, mixed use development. (h) Any and all other improvements found necessary by the City to provide all services to each lot proposed to be created. Resolution 2014-001 SP 13-01 and PM-1423 February 5, 2014 Paqe 7 Staff is of the opinion that provided that the Applicant obtains approval by the City Council on the Parcel Map and the related Specific Plan and meets and or exceeds the conditions of approval the lot(s) would have adequate service and could be subdivided consistent with the City's codes. (i) In addition to the improvements as required by the City's Municipal Code and Departments, there are also design requirements for the proposed tentative parcel map that need to be met. Pursuant to Section 152.12 of the City's Municipal Code, the design of the subdivision shall conform to the requirements of this Chapter 152, any and all design requirements set forth in the General Plan, the design and development F- ' ' ' standards established for the associated zoning district per the Zoning Code, the applicable design guidelines set forth in the Design Guidelines Manual, generally accepted engineering standards, and to such standards required by the City, including, but not limited to, plans for grading and erosion control. The Planning Division has reviewed the proposed subdivision and in conjunction with the proposed Specific Plan, the proposed lots each meet the minimum development standards contained within the Municipal (Zoning) Code, including, minimum lot size, lot depth, and lot width, in addition to those conditions and development standards contained in the Specific Plan. As a condition of approval, any existing structures located on the property shall be demolished or brought into conformance with the current Zoning Code and/or adopted specific plan standards prior to the parcel map being finalized. Additionally the tentative parcel map is consistent with Goal 2.0 of the Land Use Element of the General Plan which states "accommodate new development that is compatible with and compliments existing conforming land uses" as the proposed parcels meet the existing development standards contained in the Code. Any future development on the subject properties will be subject to the Specific Plan, SP 13-01, provided it is adopted by the City Council, otherwise, any future development will be subject to the current density for the respective zoning designation, development standards, design guidelines, and processes at the time of submittal. Resolution 2014-001 SP 13-01 and PM-1423 February 5, 2014 Paae 8 The Public Works Department, as part of their comments, has included a requirement for the Applicant to submit plans relating to grading and erosion control for review and approval. SECTION 5. The City Council does hereby adopt the Conditions of approval applicable to Tentative Parcel Maps: (a) The subject property shall be subdivided and maintained in substantial compliance with Exhibit 'A' dated January 22, 2014; and (b) Decorative block walls with cap shall be installed around the perimeter of each property and installed in accordance with the adopted Specific Plan 13-01. Any fences and/or walls shall be subject to the development standards contained in the Specific Plan relating to material, maximum allowable height and yard setback. Proposed wall material shall be subject to review and approval by the Planning Division; and (c) Should any existing trees on the property that are desiqn,qtP_rJ as a Mature Tree in accordance With the City's Tree I'll I LY 11 Ordinance be removed, a tree removal application shall be submitted to the City's Tree Department (Planning Division) for review and approval prior to any said removal; and (d) Any proposed structures shall be developed in compliance with the current development standards and design guidelines contained within the adopted Specific Plan 13-01; and (e) The parcel map may be subject to the following Development Impact Fees, as required: Public Art Flood Control Traffic Impact Parkland In-Lieu (0 The Applicant shall comply with all comments and conditions of approval as determined by the City's Public Works Department as shown on Attachment #7; and (g) The Applicant shall comply with all comments and conditions of approval as determined by the Valley County Water District, the water purveyor for the subject project, as shown on Attachment #8; and Resolution 2014-001 SIP 13-01 and PM-1423 February 5, 2014 Paqe 9 (h) The Applicant shall comply with all comments and conditions of approval as determined by the Los Angeles County Sanitation District as shown on Attachment #9-1 and (i) The Applicant shall comply with all comments and conditions of approval as determined by the Los Angeles County Fire Department, as shown on Attachment #10; and (j) In accordance with the requirements of the Public Works Department, the Applicant shall provide separate and independent water and sanitary sewer service to each property-, and (k) Pursuant to Chapter 97, Part 2 of the City's Municipal Code, all utilities shall be undergrounded to each of the parcels; and (1) The Applicant shall disclose to each individual on all rental agreements that the respective unit may be adjacent to, or nearby the City of Baldwin Park's Police Station; and (m) That the Applicant shall install or cause to be installed individual, independent service to each separate property for any and all utility companies that provide service to said properties, including but not limited to Valley County Water District, Southern California Edison, The Gas Company, Verizon Telephone, and Time Warner Cable; and (n) The Final Map shall comply with the time frames as contained within the California Subdivision Map Act; and (o) The Applicant shall sign and have notarized an affidavit within ten (10) days of the date of this resolution, stating that the applicant has read and accepts all of the conditions of approval. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution and forward a copy hereof to the City Planner and the Applicant. PASSED AND APPROVED this 19th day of February, 2014. QUENON Ann I RUN I eq 1101 :4 rmej I WARSIN wi'm Resolution 2014-001 SP 13-01 and PM-1423 February 5, 2014 Page 10 FAV.j MjZMf STATE OF CALIFORNIA COUNTY OF LOS ANGELES) SS. CITY OF BALDWIN PARK ) 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution 2014-001 was duly and regularly approved and adopted by the City Council at a regular meeting thereof, held on the 19th day of February, 2014 by the following vote: AYES.- COUNCILMEMBERS: NOES: COUNCILMEMBERS.- ABSTAIN: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS.- ALEJANDRA AVILA, CITY CLERK r TO: Honorable Mayor and City Councilmembers I I FROM: Marc Castagnola, AICP, Community Development Ma u pD DATE: February 5, 2014 FE1111TR-0-Wa This report requests City Council consideration of Mitigated Negative Declaration of Environmental Impact and a specific plan for the facilitation of up to a 72 unit mixed- use, affordable, residential development, including one (1) managers unit, with 5,920 s.f. of commercial retail space within the MU-1 (DO), (Mixed-Use 1, Downtown Overlay) and C-1 (DO), (Neighborhood Commercial Downtown Overlay zones), pursuant to Subchapter 153.210.660 of the City's Municipal Code. A related request is for a tentative parcel map to consolidate five (5) lots or portions thereof into no more than three (3) parcels of land, pursuant to Table 152.10 in the City's Municipal Code. In accordance with the provisions of the California Environment Quality Act (CEQA), it has been determined that the proposed project could have a significant effect on the environment-, however, there will not be a significant effect on the environment because revisions in the project have been made and agreed to by the Project Proponent. The Initial Study has been prepared by Rincon Consultants for the Planning Division and is currently in process of its public review period from December 10, 2013 to January 8, SP 13-01 and PM-1423 February 5, 2014 Paqe 2 of 14 2014. As a result of the information contained in the Initial study, a Draft Mitigated Negative Declaration of Environmental Impact has been prepared by Rincon Consultants for the Planning Division for approval by the City Council (Attachment #4). A Notice of Public Hearing by the City Council on the proposed Specific Plan and Tentative Parcel Map was posted at, City Hall, Baldwin Park Community Center, and Barnes Park on January 24, 2014. Additionally, public hearing notices were mailed to all property owners within 300 feet of the subject site on January 22, 2014. W2000M ROEM Development Corporation has submitted an application for a specific plan, and tentative parcel map to facilitate the construction of a transit-oriented, mixed use development project including (a) sixty-nine (69) affordable residential dwelling units-, (b) one manager's unit; (c) 3,640 s.f. of interior common area for the residential community including a fitness area and computer room; (d) 5,816 s.f. of exterior residential common area amenities including courtyard and patio areas, fire pit, outdoor kitchen and tot lot; and (e) 5,920 s.f. of commercial retail space facing Ramona Boulevard. The subject properties which encompass the project, have frontage along Ramona Boulevard, Pacific Avenue, and Bogart Street, are located near the southeast corner of Ramona Boulevard and Maine Avenue/Pacific Avenue. Together, there are five parcels or portions thereof, that are subject to this request and all of the properties are currently owned by the City of Baldwin Park. In total, the overall area of all the properties is approximately 184,978 square feet (4.24 acres). The table below identifies the subject properties land use and zoning designations. TABLE #1 SUBJECT PROPERTY CHARACTERISTICS ASSESSOR'S GENERAL PLAN PARCEL ZONING LAND USE LOT SIZE PROPERTY NUMBER DESIGNATION USE 8554-001-904 MU-1 Mixed Use 1 7,500 s.f. Surface parking and portable office building for Police Department 8554-001-907 MU-1 Mixed Use 1 7,500 s.f. 8554-001-901 MU-1 Mixed Use 1 7,500 s.f. 8554-001-914 C-1 Neighborhood 101,930 City Hall and Arts & Commercial s.f. Recreation Center 8554-001-913 C-1 Neighborhood 60,548 s.f. Parking Structure Commercial The overall site area is essentially flat. The existing surface parking area and portable building, the one-story police department evidence room and covered parking area, and sally port will be demolished. However the sally port, which is a secure, controlled entry way into the Police Department jail, will be reconfigured to facilitate the proposed project. The evidence room and those vehicles in the covered parking area will be relocated to a secure area within the existing Transit Center Parking Structure. SP 13-01 and PM-1423 February 5, 2014 _Page 3 of 14 TABLE #2 PROPERTY LOCATION ZONING CURRENT LAND USE North MU-1 Park Plaza on Maine Shopping Centel, East MU-1 Verizon Telephone Transfer Building South C-1 Metrolink Railroad Tracks East C-1 & MU-1 Restaurant (Tacos Mexico) and Clothing Store (Urban X) The Specific Plan (Exhibit "A"), is authorized under California Government Code is the regulatory mechanism that enables the construction of the proposed mixed use project. The Specific Plan is written to accommodate a land use (apartments) and project design which may not be ordinarily allowed under the C-1, Neighborhood Commercial Zone. The development standards written into the specific plan have taken into consideration the unique nature of this affordable housing project. Although the City is no longer required to fulfill State mandated affordable housing requirements, since Redevelopment was dismantled, and is only required to facilitate potential affordable housing projects, more flexible standards have been written into the Specific Plan. These standards supersede the standards in the Zoning Code and are shown in the table below. TABLE #3 STANDARD ZONING CODE SPECIFIC PLAN MU-1 Maximum Density 37.5 dwelling Plans indicate a maximum density units per acre* of 30.32 dwelling units per acre. Lot Area 15,000 s.f. 97,138 s.f. (2.23 acres) Lot Depth 100 feet 150+ Feet Lot Coverage 70% 75% Maximum Building Setbacks Ramona Blvd. (N) 0 Feet 0 Feet; 5 Feet on plans Adjacent Driveway (E) 10-20 feet 0 Feet; 9-10 Feet on plans Adjacent Parking 10 feet 0 Feet; 15-18 Feet on plans Structure (S) City Hall & Existing Commercial Building (Taco's 10-20 feet 0 Feet; 10 to 20 Feet on plans Mexico) (W) Parking Required Residential Use 140 spaces 1 space per unit Residential Use Guests 23 spaces SP 13-01 and PM-1423 February 5, 2014 Fade 4 of 14 STANDARD ZONING CODE MU-1 SPECIFIC PLAN Commercial/Retail 24 spaces 4 spaces per 1,000 s.f. of floor area Common Open Space 7,000 s.f. (100 s.f. per unit) 50 s.f. per unit Private Open Space 36 s.f. per unit 50 s.f. per unit Dwelling Unit Floor Areas 1-bedroom 700 s.f. 600 s.f. 2-bedroom 900 &f. 800 s.f. 3-bedroom 1,100 s.f. 1,000 &f. Floor Area Ratio 2.0 -includes density bonus for attordabie dwelling units, in accordance with State Law: Building Height and Architectural Design The proposed architectural them is modern with straight lines, angular elements and bright accent color. The building mass is defined with two rectilinear four-story structures which are grouped around a public interior plaza area and the residential exterior common open spaces. The northern most structure that is adjacent to Ramona Boulevard will incorporate commercial retail spaces on the around floor and the interior residential community areas, including the computer and fitness rooms. The upper floors include recessed balconies and decks for the residential units. The rear structure is also four-stories in height and is exclusively comprised of residential units with similar balconies and decks. The proposed structures would be no more than four (4) stories plus and mechanical equipment (e.g. elevator equipment). The area between the rear of the residential units and the Transit Center Parking Structure is proposed to be landscaped and have passive amenities such as trellises and benches. Parking Parking for the commercial/retail component of the project is provided at a rate of one space for each 250 s.f. of floor area (4/1,000) and is primarily located in the public right- of-way area adjacent to Ramona Boulevard. A minimum of 24 parking spaces are required based upon the overall floor area of approximately 5,920 s.f. Overflow parking can be accommodated in the adjacent Transit Center Parking Structure. The Specific Plan provides for a lower parking rate than the rate required by the Code for the residential uses. All of the residential units are allocated one parking space. The Code currently requires 163 parking spaces (including guest parking) for the up to a maximum of 72 dwelling unit project. This is allowed by the Specific Plan due to the fact that the project is transit-oriented and provides affordable housing units. Transit- oriented developments typically require fewer parking spaces than regular development due to their location near transit hubs and proximity to goods and services. This increases the likelihood that residents are more likely to rely on public transit for their commutes as further discussed in the CEQA documentation as part of the traffic analysis (Attachment #4). Parking for the residential units will be located within the existing adjacent Transit Center Parking Structure. SP 13-01 and PM-1423 February 5, 2014 Page 5 of 14 Impact on Schools and Parks A general concern about new residential development, particularly multi-family development, is the impact of such projects on schools and park facilities. The proposed residential development will result in an increase in the population at this location-, however, this is not expected to significantly impact existing schools or parks. Although the Parkland In-Lieu development impact fee does not apply to this project, because it is an affordable project, a one-time Development Fee is collected, which can be utilized to partially off-set the potential impact of the proposed project on park and recreation facilities. The estimated development fee, which is collected by the Building Division at the time of plan check for the residential portion of this project, is $33,000. More importantly, the provision of well-designed active and passive open space areas within the project will lessen the need for future residents to use City public parks. The project will have its own self-contained community center equipped with computer facilities as well as a fitness area. Adjacent to the interior recreation areas is an exterior residential common area with amenities that include courtyard and patio areas, fire pit, outdoor kitchen and tot lot. As for school impacts, the anticipated net impact of the project on school facilities should be minimal. If viewed as an isolated occurrence, the project could result in an estimated increase in population of up to 338 persons. Of those individuals it is anticipated that approximately 88 will be of school age (26% of the total number of persons between the ages of 5-18). However, when demolitions are taken into consideration, the increase in school aged children can be considered a shift from one geographical area to another. Combined with the fact that school development fees of approximately $30,000.00 ($3.20/s.f. for residential and $.51/s.f. commercial) will be paid to the Baldwin Park Unified School District, it is not anticipated that the impacts of this project on the school district will be significant. Traffic Fehr and Peers conducted a transportation analysis for the Baldwin Park Transit Center Apartments. Their study focused on three (3) key intersections; Maine Avenue and Ramona Boulevard, Bogart Avenue and Ramona Boulevard and Bogart Avenue and Pacific Avenue and analyzed for different traffic scenarios: Existing Year 2013 Conditions; Existing (Year 2013) with Project Conditions; Future (Year 2016) without Project Conditions and Future (Year 2016) with Project Conditions. In summary, the proposed project is expected to generate 882 daily trips on a typical weekday, of which 35 trips are expected to occur during the morning peak hours of lam to gam and 67 trips are expected to occur during the evening peak hours of 4pm to 6pm. Future (Year 2016) without and with the project capacity and operational analysis shows that all three intersections are expected to operate at an acceptable level of service (LOS), LOS D or better in both the morning and evening peak hours. Details on the transportation analysis are included in the environmental documentation (Attachment #4). SP 13-01 and PM-1423 February 5, 2014 Paqe 6 of 14 :1 Q 0 & YAI I Project Description The Applicant is proposing to subdivide five (5) parcels or portions thereof into no more than three (3) parcels. The lots, as proposed to be subdivided, will meet the minimum lot dimension development standards for the MU-1 and C-1 Zones. TABLE#4 PROPOSED PARCEL DIMENSIONS AND LAND AREA PARCEL WIDTH* DEPTH* LAND AREA #11—Primarily the project (both residential and commercial About 1510 About 150 A 0 ltl),801QA S.f� components and a portion of the Feet t public plaza area #2—Primarily Parking structure, Between 13 Feet access thereto and a portion of and 290 Feet the public plaza area depending on 156+ Feet 58,968 s.f. Lmeasured where the width is I At this time the Applicant has submitted plans for development of the properties, which includes a mixed use project including a 5,920 s.f. of commercial/retail space, 69 affordable dwelling units, and one (1) managers unit. There are also associated public plaza amenities and common exterior open space for the residential uses. As a condition of approval, any proposed structures shall be developed in compliance with the current development standards contained within the Adopted Specific Plan, (SP 13- 01) which is being heard in conjunction with the tentative parcel map application. Several trees, which are designated 'Mature Trees' Subchapter 153.165 will be removed from the subject site. As such, a condition of approval of the tentative parcel map is included which requires the Applicant to submit a tree removal application for those trees which are defined as a 'Mature Tree' in the 'Tree Preservation and Protection' subchapter of the City's Municipal Code. Review of Proposed Project by Outside Entities Once staff receives a tentative map for review, a request for comments/conditions on the proposed tentative map was sent to the following outside entities on December 3, 2013 as noted in Table #5 on the next page. SP 13-01 and PM-1423 February 5, 2014 PaQe 7 of 14 TABLE #5 UTILITY COMPANY / OUTSIDE ENTITY LISTING NAME COMPANY/ COMMENT LETTER DATE COMMENT/ OF ENTITY RESPONSE RESPONSE RECEIVED RECEIVED Baldwin Park Unified School District No Verizon Telephone No LA County Sanitation District Yes—written December 23, 2013 LA County Fire Department Yes—written January 14, 2014 Southern California Edison No The Gas Company No Baldwin Park Postmaster No Time Warner Cable No Valley County Water District Yes—written December 19, 2013 Comments and conditions from the responding agencies have been addressed in the findings and are included, as applicable, as conditions of approval of the tentative parcel map. Additionally, staff includes a general condition of approval that any and all conditions from outside agencies and utility companies shall be met or provided for prior to finalizing the tentative parcel map. Accordingly, the proposed project, with the recommended conditions of approval, would have all necessary utilities. Pursuant to Section 152.12, no subdivision shall be approved unless those on-site and off-site improvements which are found by the City to be reasonably necessary to service the lots being created, are constructed or guaranteed to be constructed by the Applicant, which include, but are not limited to, the following improvements including adequate utility systems, water distribution, sewer, storm water drainage, public and/or private streets, traffic regulatory system, undergrounding of utilities, any other improvements found to be necessary by the City, and design of the subdivision. At the Planning Commission meeting on January 22, 2014, there was little public comment regarding the project. At the conclusion of the public hearing, the Planning Commission voted 5-0 to recommend the City Council approve the Mitigated Negative Declaration of Environmental Impact, the Specific Plan, and the Tentative Parcel Map. This report has been reviewed and approved by the City Attorney's Office as to legal form and content. SP 13-01 and PM-1423 February 5, 2014 Paae 8 of 14 Jg!4L*J J� 1 61gillegal 1) The specific plan is consistent with and provides for the orderly, systematic and specific implementation of the General Plan. The specific plan is consistent and will provide for the orderly, systematic and specific implementation of the General Plan, in that the specific plan is for a specific, transit - oriented, mixed use, affordable housing development with up to a maximum of 72 dwelling units and 5,920 s.f. of commercial/retail space. The specific plan is located within the Downtown Area noted in Goal 8.0 of the Land Use Element of the General Plan which seeks to establish a pedestrian "core" for the Downtown Area. Additionally, Policy 8.1 encourages the City to provide a mix of commercial and multi-family residential uses to create 24-hour activity in the Downtown, which is exactly what the Specific Plan facilitates to create for these properties. 2) The land use and development regulations within the specific plan are comparable in breadth and depth to regulations contained in this chapter. The proposed development standards contained in the specific plan do vary some from the development standards contained in the City's Municipal Code; however, as shown in Table #3, all of the development standards are met to a certain extent, however the most significant reduction is in the number of on-site parking stalls required. A reduction in the development standards for on-site parking is justified in that the project proposal is transit-oriented given its close proximity and walking distance to the Baldwin Park Metrolink Rail Station, the MTA rapid bus route along Ramona Boulevard, which feeds into the El Monte Bus SP 13-01 and PM-1423 February 5, 2014 Paqe 9 of 14 Station, as well as Foothill Transit bus routes which serve the San Gabriel Valley. Transit - oriented development typically requires fewer parking than regular development due to its location near transit hubs and proximity to goods and services. This reduces the likelihood that residents to have two automobiles per unit and instead residents will rely on public transit and other alternative modes of transportation. 3) The specific plan will not adversely affect the public health and safety or result in incompatible land uses. This specific plan is consistent with Goal 8.0 of the Land Use Element of the General plan which seeks to establish a pedestrian 'Core' for the Downtown as noted with the transit-oriented, mixed use development including up to a maximum 72 multi-family residential units and the 5,920 s.f. of commercial/retail space. The specific plan is also consistent with Policy 8.1 which is to provide for a mix of commercial and multi-family residential uses... and allows mixed use development to consist of vertical integration of commercial and residential uses as shown on the plans attached as an exhibit to the Specific Plan. 4) The specific plan provides the framework to phase and pace growth within the specific plan area so as to ensure completion of all necessary public facilities concurrently with completion of development entailed in the specific plan. The specific plan is not phased. It is anticipated that the Developer, ROEM Development Corporation, will construct the transit-oriented, mixed use development project with up to a maximum of 72 dwelling units, exterior and interior residential open space, and 5,920 s.f. of retail commercial space in one phase. Development of the proposed project will comply with the development standards and design guidelines contained within the specific plan. 5) The specific plan identifies adequate financing mechanisms for the infrastructure and public facilities required to support the development. The Applicant shall be required to provide all infrastructure as required by the City and any outside utility companies to the project site as part of not only the Specific Plan, but also the tentative Parcel Map (PM-1423). There are no financing mechanisms noted in the specific plan and financing of the infrastructure and the overall development of the transit- oriented mixed use development will be completely borne by the Developer. However, this project is partly subsidized by the City with a contribution of land and federal funds for low income family with additional funding from state tax credits. As such, the City has reviewed and vetted a financial pro-forma to guaranty the financing mechanism enabling this project. SP 13-01 and PM-1423 February 5, 2014 Paqe 10 of 14 1. Adequate systems designed, and constructed to provide all necessary utilities to each lot proposed to be created, including, but not limited to, facilities for water, natural gas, electricity, cable television and telecommunications telephone services. Requests for comments/conditions on the proposed parcel map were sent to the following outside entities as indicated in Table #5 in the staff report on December 3, 2013. The following entities responded.- Los Angeles County Sanitation District, Los Angeles County Fire Department, and Valley County Water District. Comments and conditions from the responding agencies have been addressed in the findings and are included, as applicable, as conditions of approval of the tentative parcel map. Additionally, staff includes a general condition of approval that any and all conditions from outside agencies and utility companies shall be met or provided for prior to finalizing the tentative parcel map. Accordingly, the proposed project, with the recommended conditions of approval from the various utility companies, would have all necessary utilities. 2. An adequate domestic water distribution system designed and constructed to service each lot proposed to be created. As shown in the Table #5 in the Staff Report, the property is serviced by Valley County Water District (Attachment #8). They indicate that the proposed project will be connected through new water service to the parcels. The Public Works Department has also indicated that each parcel is required to have separate water service. As a result, the proposed parcels would be serviced by an adequate domestic water distribution system approved by the Fire Department. As conditioned, the proposed parcels would be serviced by an adequate domestic water distribution system. 3. An adequate sewage system designed and constructed to serve each lot proposed to be created. The Sanitation District of Los Angeles County (District) has issued a letter which is summarized as follows: (1) wastewater flow will discharge into a local sewer line not maintained by the District; (2) generated wastewater is treated at the San Jose Creek Water Reclamation Plant and if at capacity is diverted and treated at the Joint water Pollution Control Plant in Carson; (3) the expected increase in average wastewater flow will be approximately 11,812 gallons per day, and (4) a connection fee shall be paid as determined by the District (Attachment #9). The Public Works Department has indicated that the existing sewer system is adequate, provided that the Applicant provide a separate and SP 13-01 and PM-1423 February 5, 2014 Pape 11 of 14 independent connection to the main sewer line for each property. Therefore, staff has included a condition of approval that the project comply with all conditions of approval of the Public Works Department which includes a condition that there be separate sewage connections to the proposed parcels. 4. An adequate storm water drainage system designed and constructed to serve each lot proposed to be created. Pursuant to the Public Works Department's comments (Attachment #7), the Applicant will not be required to provide off -site improvements relating to storm water drainage dependent upon review and approval of a submitted grading plan for the properties. However, any proposed construction will be subject to the City's Development Impact Fee, Flood Control. Provided that the Applicant meets the conditions of approval and the grading plan is approved, there should be adequate storm water drainage for each lot. 5. An adequate public and/or private street and/or alley system designed and constructed to serve each lot proposed to be created. The City's Public Works Department has determined that there is an adequate public street system to serve each lot. However, certain conditions of approval are required that relate to the public right-of-way and include construction of drive approaches to each property which meet ADA requirements, ADA compliant wheel chair ramp, installation of street trees, and replacement/ reconstruction of any damaged public right-of- way or street improvements during the construction process in accordance with the City's current standards. 6. An adequate traffic regulatory system, including necessary traffic signals, signs, pavement markings and stripings. The City's Public Works Department has concluded the current conditions provide for an adequate traffic regulatory system, however, specific improvements are required to the public right-of-way including street tree planting, new parkway irrigation and landscaping, ADA compliant wheel chair ramp, new drive approach construction for each property and rep lacement/reconstru ction of any damaged existing improvements as a result of the new construction. 7. The undergrounding of utilities pursuant to Chapter 97, part 2 (Underground Utility Districts) of the Municipal Code. As part of a condition of approval from the Public Work's Department and pursuant to Chapter 97 of the City's Municipal Code all utilities shall be undergrounded to each of the properties. This requirement is also addressed as part of the overall plan check requirements for not only SP 13-01 and PM-1423 February 5, 2014 Page 12 of 14 review of the final map, but also the proposed construction of the transit- oriented, mixed use development. 8. Any and all other improvements found necessary by the City to provide all services to each lot proposed to be created. Staff is of the opinion that provided that the Applicant obtains approval by the City Council on the Parcel Map and the related Specific Plan and meets and or exceeds the conditions of approval the lot(s) would have adequate service and could be subdivided consistent with the City's codes. 9. In addition to the improvements as required by the City's Municipal Code and Departments, there are also design requirements for the proposed tentative parcel map that need to be met. Pursuant to Section 152.12 of the City's Municipal Code, the design of the subdivision shall conform to the requirements of this Chapter 152, any and all design requirements set forth in the General Plan, the design and development standards established for the associated zoning district per the Zoning Code, the applicable design guidelines set forth in the Design Guidelines Manual, generally accepted engineering standards, and to such standards required by the City, including, but not limited to, plans for grading and erosion control. The Planning Division has reviewed the proposed subdivision and in conjunction with the proposed Specific Plan, the proposed lots each meet the minimum development standards contained within the Municipal (Zoning) Code, including, minimum lot size, lot depth, and lot width, in addition to those conditions and development standards contained in the Specific Plan. As a condition of approval, any existing structures located on the property shall be demolished or brought into conformance with the current Zoning Code and/or adopted specific plan standards prior to the parcel map being finalized. Additionally the tentative parcel map is consistent with Goal 2.0 of the Land Use Element of the General Plan which states "accommodate new development that is compatible with and compliments existing conforming land uses" as the proposed parcels meet the existing development standards contained in the Code. Any future development on the subject properties will be subject to the Specific Plan, SP 13-01, provided it is adopted by the City Council, otherwise, any future development will be subject to the current density for the respective zoning designation, development standards, design guidelines, and processes at the time of submittal. The Public Works Department, as part of their comments, has included a requirement for the Applicant to submit plans relating to grading and erosion control for review and approval. SP 13-01 and PM-1423 February 5, 2014 PaQe 13 of 14 1 The subject property shall be subdivided and maintained in substanti compliance with Exhibit'A' dated January 22, 20141- and i 2) Decorative block walls with cap shall be installed around the perimeter of each property and installed in accordance with the adopted Specific Plan 13-01. Any fences and/or walls shall be subject to the development standards contained in the Specific Plan relating to material, maximum allowable height and yard setback. Proposed wall material shall be subject to review and approval by the Planning Don; and 3) Should any existing trees on the property that are designated as a Mature Tree in accordance with the City's Tree Ordinance be removed, a tree removal application shall be submitted to the City's Tree Department (Planning Division) for review and approval prior to any said removal,- and 4) Any proposed structures shall be developed in compliance with the current development standards and design guidelines contained within the adopted Specific Plan 13-01; and 5) The parcel map may be subject to the following Development Impact Fees, as required: Public Art Flood Control Traffic Impact Parkland In-Lieu 6) The Applicant shall comply with all comments and conditions of approval as determined by the City's Public Works Department as shown on Attachment #7-1 and 7) The Applicant shall comply with all comments and conditions of approval as determined by the Valley County Water District, the water purveyor for the subject project, as shown on Attachment #8; and 8) The Applicant shall comply with all comments and conditions of approval as determined by the Los Angeles County Sanitation District as shown on Attachment #9; and 9) The Applicant shall comply with all comments and conditions of approval as determined by the Los Angeles County Fire Department, as shown on Attachment #10,- and 10) In accordance with the requirements of the Public Works Department, the Applicant shall provide separate and independent water and sanitary sewer service to each property-, and SP 13-01 and PM-1423 February 5, 2014 Paqe 14 of 14 11) Pursuant to Chapter 97, Part 2 of the City's Municipal Code, all utilities shall be undergrounded to each of the parcels-, and 12) The Applicant shall disclose to each individual on all rental agreements that the respective unit may be adjacent to, or nearby the City of Baldwin Park's Police Station; and 13) That the Applicant shall install or cause to be installed individual, independent service to each separate property for any and all utility companies that provide service to said properties, including but not limited to Valley County Water District, Southern California Edison, The Gas Company, Verizon Telephone, and Time Warner Cable; and 14) The Final Map shall comply with the time frames as contained within the California Subdivision Map Act; and 15) The Applicant shall sign and have notarized an affidavit within ten (10) days of the date of this resolution, stating that the applicant has read and accepts all of the conditions of approval. #1 - Exhibit "A", Specific Plan SP 13-01, dated January 22, 2014 #2 - Exhibit "B", Plans, dated January 22, 2014 #3 - Vicinity Map #4 - Initial Study and related Environmental Documentation #5 - Mitigation Monitoring Program #6 - Application Forms and Statements #7 - Public Works Department Comments #8 - Valley County Water District Comments #9 - Los Angeles County Sanitation District Comments #10 - Los Angeles County Fire Department Comments #11 - Resolution 2014-001 4 REPORT PREPARED BY: Amy L. Harbin, AICP, City Planier0_ AIA VALAXI M OLAV r A � � i III .Al ZY W'MME41 • ROEM Development Corporation January 15, 2014 TABLE OF CONTENTS 2.0 INTRODUCTION 1.1 PURPOSE AND INTENT 12 LOCATION AND SETTING 1.3 PROJECT SITE 2,0 LAND USE 3.0 DEVELOPMENT STANDARDS 3.1 DEVELOPMENT STANDARDS 3.1.81 NEW CONSTRUCTION 3.1.02 MINIMUM FLOOR AREA 3.1.03 YARD AREAS 3.1D4 WALLS AND FENCES 3.1.05 PRIVATE OPEN SPACE 3.1.06 COMMON OPEN SPACE 3.1.07 HEIGHT OFBUILDINGS 3.1.08 BUILDING LENGTH 3.1.09 OFF-STREET PARKING 3.1.10 SIGNS 3.1.11 UNDERGROUND UTILITIES 4.0 DESIGN GUIDELINES 5.0 LANDSCAPING 5.1 LANDSCAPE INTRODUCTION 52 ENTRY S.] PUBLIC PLAZAS 5.4 RESIDENTIAL COURTYARD 5.5 PA3EOLANDSCAPE 5.6 WALLS AND FENCING GJ SITE FURNISHINGS 5.8 LANDSCAPE LIGHTING 6.0 DEVELOPMENT PROCEDURES 7.0 IMPLEMENTATION 8.0 AMENDMENTS ATTACHMENTS 1. Site Plan 2. Aerial 3. Building Plans 4. Building Elevations 5. Unit Plans 6. SignaOeProgrann 7. Plant Material 1 Fiwl�l0tii,1i1R111iii Eel i J 1.1 PURPOSE AND INTENT This Specific Plan ( "PLAN ") is enacted pursuant to Section 65450 of the Government Code of the State of California and other applicable law. The purpose of this Plan is to provide for the development of a mixed use multiple residential family rental housing project on certain real property to which this Plan applies. This Plan will implement the objectives of the Housing Element of the City's General Plan. Except as expressly provided herein, this document incorporates by reference all applicable standards and regulations, as set forth in the Baldwin Park City Zoning Regulations, ( "Code "), Pursuant to Section 153.017 (if the City's Code, the standards and provisions of this Specific Plan takes precedence over any contrary provisions in the Code. 1.2 LOCATION AND SETTING The Site (Attachment 1) is Surrounded on the west by Maine Avenue with residential, retail and office buildings fronting Maine Avenue; on the north side of East Ramona Boulevard is a retail shopping center; and on the east side of Bogart Avenue contains additional retail, office and the Children's Bureau Regional Office. The south of Bogart Avenue contains the Baldwin Park and Metro link rail station. North of Bogart Avenue is Baldwin Park City Hall. All necessary shopping, medical, commercial, schools, transportation and recreational facilities are conveniently located within safe walking distance or are easily accessible by frequently operating public transportation provided by MTA #274 on Ramona Boulevard and the City shuttle. The Metrolink station, located south of Bogart Avenue also provides easy regional access. The adjacent streets are adequate, with minimal off -site improvements necessary. An existing fire station is located within two miles, northeast of the site. Fire access throughout the site is provided per code to within 150 feet of all portions of the building. The Baldwin Park City Hall with all of its administrative and public facilities is located adjacent to the site and within short walking distance to Baldwin Esther Snyder Community Center. 1.3 PROJECT SITE The project site is comprised of a combination of a total of 5 parcels. The legal description of each parcel is as follows: For APN /Parcel ID(s); 8554 - 001 -901, 904, 907, a portion of 8554 - 001 -913, + 8554 -001- 914 Parcel 3: Lot 12 of Tract No. 899, in the City of Baldwin Park, County of Los Angeles, State of California, as per Map recorded in Book 18, Page 95 of Maps, in the office of the County Recorder of said County. Parcel 4: Lot 14 of Tract No. 899, in the City of Baldwin Park, County of Los Angeles, State of California, as per Map recorded in Book 18, Page 95 of Maps, in the office of the County Recorder of said County. Except therefrom the precious metals and ores thereof, as excepted from the partition between John Rowland Sr. and William Workman, in the partition deed recorded in Book 10, Page 39 of Deeds. Parcel 5: Lot 13 of Tract No. 899 in Rancho La Puente, in the City of Baldwin Park, County of Los Angles, State of California, as per Map recorded in Book 18, Page 95 of Maps, in the office of the County Recorder of said County. Except therefrom the precious metals and ores thereof, as excepted from the partition between John Rowland, Sr. and William Workman, in the partition deed recorded in Book 10, Page 39 of Deeds Parcel 6: A portion of the following: Those portions of Lots 1, 2, 11, and 71 of Tract No. 899 in Rancho La Puente, in the City of Baldwin Park, County of Los Angeles, State of California, as per map recorded in Book 18, Page 95 of maps, in the Office of the County Recorder of Said County, as shown an described as Parcel 2 in the Certificate of Compliance for Lot Line Adjustment Reference LLA 2012 -001, recorded October 4, 2012, as Document No. 2012 - 1500217 of Official Records. Parcel 7: Those portions of Lots 1, 2, 11 and 71 of Tract No. 899 in Rancho La Puente, in the City of Baldwin Park, County of Los Angeles, State of California, as per Map recorded in Book 18, Page 95 of Maps, in the office of the County Recorder of said County, as shown and described as Parcel 2, in the Certificate of Compliance for Lot Line Adjustments Reference LLA 2012 -001, recorded October 4, 2012, as Document No. 2012 - 1500217 of Official Records. affih ­—z— LO N 1 _ ® N W J L.V W Z � a W� ud =�z 0 0 U J WOOz� �0¢m �00 z W `j W Z Z v W I e e 8b 8h � 6, q€ I I it — K � p, z\ 1 , 1 r� 1 10� 3' B � a�a��sa��b 3 � � a b �Ca 1�� a 4 =� b � �� as a t � �P a� h�� b�PP � €ww g " ".� spa d3¢s �� �s���� ..¢k E fit— sjG�$ BB F 3 Y 4 gI 4 & PIG, m 4 MIN �. all o oil N a d m.w 1h x ��� \ as \ab / \ � q.5 lit a 1 \ 4 O J (9 Q, a Z > d `L � 1 05.YY 5. �gih5' Q N Q ty 1 wY�G °o e e 8b 8h � 6, q€ I I it — K � p, z\ 1 , 1 r� 1 10� 3' B � a�a��sa��b 3 � � a b �Ca 1�� a 4 =� b � �� as a t � �P a� h�� b�PP � €ww g " ".� spa d3¢s �� �s���� ..¢k E fit— sjG�$ BB F 3 Y 4 gI 4 & PIG, m 4 MIN �. all o oil N a d m.w 1h x ��� \ as \ab / \ � q.5 lit a 1 \ 4 z.,. hl a > d {�1 05.YY 5. �gih5' Q V o °o `� °€ � 6 & sggGG {{ash a�� .I e e 8b 8h � 6, q€ I I it — K � p, z\ 1 , 1 r� 1 10� 3' B � a�a��sa��b 3 � � a b �Ca 1�� a 4 =� b � �� as a t � �P a� h�� b�PP � €ww g " ".� spa d3¢s �� �s���� ..¢k E fit— sjG�$ BB F 3 Y 4 gI 4 & PIG, m 4 MIN �. all o oil N a d m.w 1h x ��� \ as \ab / \ � q.5 lit a 1 \ 4 {�1 Permitted Land Use shall be those uses permitted inBPIVIC Subchapter l53.07O—Mixed-Use Zones, MU1, (see BPIVIC for expanded definition of uses) except as follows: BALDVV|NPARK TRANSIT CENTER APARTMENTS PERMITTED USES LAND USE CUP Conditional Use Permit NOTES Use Prohibited Acupressure/Acupuncture Establishments --- Alcohol sales a. On-Sale Outlets b. Off-Sales Outlets CUP --- On-site consumption only Antique Shop --- Apparel Shop P Appliances/Electronic Stores P Computer, Video, Cell Phone and other wireless technology Arcades and internet Cafes --- Art/Photography Stores, Studios and Gallery P Bank and Financial Institutions a. Automated Teller Machine (ATM) CUP P Body Art/Tattoos parlors --- Bookstore/Stationary/Music Stores P Business Support Services --- Catering Establishments --- Commercial Entertainment CUP Movie Theater only Day Care Centers (Child/Adult) --- Discount Stores CUP Dollar Tree, 99 cent or similar Drug Stores and Pharmacies --- Dwelling Units (DU) a. Detached Single Family DU b. Multiple Family DU --- P Educational Institutions --- Florist P Food and Beverage Sales a. Grocery Stores b. Specialty Store (deli, coffee, bakery) c. Convenience Stores --- p --- Coffee, Bakery, Yogurt, Ice Cream only Furniture Stores — New Sales/Rental P Sales of new furniture only Game Machines --- Gift Shop /Toy Stores P Home Decoration p Including linens, dishes and home accessories Home Improvement Stores - -- Home Occupations - -- Hotels and Motels - -- Jewelry Stores P Massage Establishments and Services - -- Medical /Dental Offices - -- Medical Marijuana Dispensaries - -- Music, record or video rental or sales Stores P Music Instruments Stores P Nightclubs - -- Office — Business and professional - -- Office Supply and Support Stores P Outdoor Storage and Use - -- Personal Services (barber shops, beauty salon /spa, tailors, dry cleaning, self- services laundry, etc.) P Pet Stores - -- Places of Assembly - -- Recreational Facilities a. Health Clubs and gymnasium b. Dance or martial art studios CUP CUP Residential Care Facilities - -- Restaurants a. With No Alcohol Sales b. With Alcohol Sales c. Drive -Thru P CUP - -- Sporting Goods a. With No arms or firearm sales b. With arms or firearm Sales CUP - -- Tobacco products - -- Vending Machines (Regular /Reverse) - -- Vitamin Stores P Second Hand Stores - -- Notes: 1. If a use is not listed in the list of permitted uses, said use is considered a prohibited use within the project area even if not specifically prohibited. The provisions of this Plan have been established to provide for the orderly development of the Property. Application of the Plan is intended to protect the health, safety and welfare of the community. 3.1 DEVELOPMENT STANDARDS The following development standards shall apply to all lots located in the Plan area. 3.1.01 NEW CONSTRUCTION All construction on the Property shall comply with all applicable state laws in effect as amended from time to time except as expressly provided in this Plan. General Development Standards shall be as follows: DEVELOPMENT STANDARDS SP Lot Coverage — Maximum 75% Floor Area Ration — Maximum 3.0 Residential Units — Up to a Total Maximum 72 3.1.02 MINIMUM FLOOR AREA Each dwelling unit must have and maintain a minimum gross floor area as follows: a. One bedroom units: 600 square feet b. Two bedroom units: 800 square feet c. Three bedroom units: 1,000 square feet 3.1.03 YARD AREAS The following minimum yard areas shall be observed: a. Front yard: 0 feet minimum (north property line). b. Side yard: 0 feet minimum (west property lines). c. Side yard: 0 feet minimum (east property lines). c. Rear yard: 10 feet (southwest property line) d. Rear Alley: 0 feet (southeast property line). An assumed property line shall be allowed on all yards for purposes of Section 705.5 of California Building Code and shall not be less than 10' -0" at any point from proposed building. Decorative fences and walls may be constructed within the required yard areas. The precise location and design will be subject to approval by the Design Review Committee. 3.1.04 WALLS AND FENCES Block walls and /or wrought iron fences shall be constructed along interior community courtyard. Said walls and fences shall not exceed six (6) feet in height 3.1.05 PRIVATE OPEN SPACE Private open space is required for each unit by way of a patio or balcony. Private open space shall contain a minimum of 50 square feet and have no horizontal dimension less than five feet when measured perpendicular from any point on each of the boundaries of the open space area. 3.1.06 COMMON OPEN SPACE New construction of a building or group of buildings containing six or more dwelling units on a lot shall provide at a minimum 50 square feet for each unit. Common open space shall meet each of the following requirements; a. Be readily accessible to all the residents of the site. b. Have a minimum area of 100 square feet with no horizontal dimension less than 5 feet when measured perpendicular from any point on each of the boundaries of the open space. C. Common open space areas shall incorporate recreational amenities such as, picnic tables, benches, children's play areas, ball courts, barbecue areas and sitting areas. d. A minimum of 10 percent of common space area shall be planted with ground cover, shrubs or trees. e. Roof decks may be used in their entirety as common open space when accessible and with amenities 3.1.07 HEIGHT OF BUILDINGS No building or structure shall be constructed of a height exceeding four stories, but shall not exceed 75' -0" maximum building height including exit stairs, elevator equipment and mechanical equipment. Mechanical equipment shall be screened. 3.1.08 BUILDING LENGTH No building shall be constructed in excess of 250 feet in length, and buildings shall be articulated in separate masses to more appropriately reflect the scale of the neighborhood. 3.1.09 OFF - STREET PARKING Residential parking shall be provided within the adjacent Transit Station Parking Structure. Residential units (including guest parking): 1 space /unit Commercial parking requirement shall be satisfied with a combination of available street parking along Ramona Boulevard and at the transit center parking structure. Commercial units: 4 space /1,000 square feet average ratio, including all uses permitted in the Specific Plan. 3.1.10 SIGNS Signage shall conform to the Signage Program in attachment 2 (Sheets S1, S2 and S3). 3.1.11 UNDERGROUND UTILITIES All utilities serving the site shall be underground. 4.0 DESIGN GUIDELINES Design guidelines are regarded as an appropriate means of advancing Plan Area development goals. In particular, design guidelines can direct the Plan Area toward a more favorable development environment by disallowing poor design solutions and encouraging superior design practices. Nonetheless, the applicable criteria are intended to express "Intent" rather than absolutes, thereby allowing a certain degree of flexibility as well as promoting creativity and innovation. Deviation from the guidelines shall be considered by the Design Review Committee; however any deviations must exhibit a superior approach to fulfilling the intent, goals, and objectives of the Design Guidelines. Building site and landscape design shall be in accordance with the Design Guidelines as follows: BALDWIN PARK TRANSIT CE I' T ER APARTMENTS DESIGN GUIDELINES 1. The roof lines of individual buildings should be varied, to reduce building mass. 2. Occasional building modulation (changes in depth and direction) should be used to provide shiade, shadow and visual relief by varying setbacks and roof configurations to eliminate continuous uninterrupted walls and rooflines. 3. Common open space areas should be centrally and conveniently oriented and should contain amenities appropriate to the project's size and tenant mix. 4. The number of driveway aprons shall be minimized for aesthetic purposes, to achieve efficient and productive use of paved access ways and to eliminate traffic hazards. A maximum of one curb cut on East Ramona Boulevard and one curb cut on Maine Avenue are to be provided. 5. Driveway areas should contain design features including landscaping and textured paving. When possible, landscaped islands should be incorporated into the driveway entry area to separate driveway lanes for ingress and egress. 6. Parking areas shall be screened from the street by landscaping. 7. Windows, doors, stairways, balconies, and other architectural features shall be treated in a decorative manner, consistent with the overall architectural theme, to break up the monotony and add variety. 8. All mechanical equipment including utility meters and transformers shall be screened as an integral part of the building design and should not look like a "tacked on" addition. Building materials should be selected for their architectural harmony, and aesthetic quality. A variety of harmonious materials should be used to avoid monotony. For example stucco walls should include trim of other materials such as brick, rock, and tile or wood. 10 10. Roofing materials should consist of flat built -up material or standing seam metal. Asphalt composition shingles, ceramic or concrete tile should be avoided. 11. Perimeter walls should be constructed of decorative concrete block (i.e. stucco coated with brick cap or tile trim or other treatment), brick, stone, or wrought iron so as to be consi .scent with and complement the building's architectural style and colors. 12. Building wall colors should be off - white, light earth colors or similar muted tones. Garish, non - harmonious, or out -of- character colors should not be used. 13. Long straight pedestrian walkways should be mitigated through offset, curvilinear approaches and changes in textures and /or colors. 14. Decorative treatment of trash collection areas should be used to minimize the adverse visual impact of these areas. For example, trash enclosure walls could be stucco coated with tile trim and combined with a tile roof or wood trellis to match the building's architecture. Also, significant landscaping could be planted adjacent to the trash area to help soften its visual impact and to shade these areas from the sun. 15. Landscaping shall be an integral part of the site design. Significant mature trees shall be preserved. Berming is encouraged within the required yard areas adjacent to the street. Landscape plans should be prepared by a Landscape Architect or other qualified person with extensive experience in the field of landscape design. 16. A variety of landscaping materials, textures, colors, and forms shall be used, including trees, shrubs, ground cover, flowering plants, boulders, rocks, walls, textured surfaces, trellises and other elements. Drought resistant plants are recommended. 17. All landscape areas must be separated from vehicular areas by a 6 -inch concrete curb. 18. The design of all exterior light fixtures should be compatible with the building's architecture. 19. Parking areas, driveways and pedestrian areas shall contain automatically controlled lighting. 20. Parking areas shall be designed to avoid awkward turning maneuvers and the backing of vehicles into Public Street. 21. Proposed Improvements in the Public Way include: 1. New concrete driveway apron 2. New grass parkway 3. New concrete sidewalk 4. New sprinkler heads and supply line 5. Curb repairs 6. Painted curb street address 7. New Street tree approximately 8' -0" in height 8. Improved Street lights where authorized by City 9. New street furniture and trash containers where authorized by City 11 The landscape required pursuant to this Plan is necessary to comply with the General Plan, and render use of the Property compatible with surrounding and adjacent uses. It is intended to preserve, when possible, existing trees which will add to the aesthetic quality of development. A detailed landscaping and irrigation plan ( "PLAN -L ") shall be submitted to the Planning Division for review and approval prior to the issuance of building permits. The ( "PLAN -L ") shall conform to the landscaping requirements of the City's Design Review. Upon approval by the Planning Division of the Plan -L the landscape and irrigation shall be installed and permanently maintained in accordance therewith. No trees shall be removed without good cause and only with prior written approval by the Planning Division. A complete list of acceptable plant material can be found in Attachment 3. 5.1 LANDSCAPE INTRODUCTION The landscape around the Transit Center Apartment site is a campus setting with existing City Hall and civic uses, transit facilities and commercial uses. The new residential land use will alter the interface needs of the current landscape to a more transparent landscape that integrates and transitions to the existing land uses. The landscape design is focused on establishing a pedestrian friendly urban village with a centralized, public Plaza with amenities. The design is arranged around a generous pedestrian corridor, retail storefronts, an exterior public Courtyard and the private residential Courtyard. Emphasis will be placed at key pedestrian intersections and gateways which assist in wayfinding and orientation. The landscape design for the Transit Center Apartments will follow these guiding landscape principles: a. Establish comfortable, walkable pedestrian spaces and gathering areas b. Public plazas to be clearly linked to adjacent parcels c. Provide both active and passive centralized amenities d. Establish an urban village through the use of special paving, retail uses, site furniture and urban canopy trees and palms e. Use plants that adhere to low water use and are non - invasive f. Integrate the use of water quality practices to minimize runoff 5.2 ENTRY The landscape character at the Entry will be transparent, inviting and colorful. Date Palms are recommended to punctuate the skyline entry while providing important views into the residential and Retail Courtyard. The use of colorful vines on the Palm trunks will highlight the entry. The landscape will frame the Retail /Residential Building and future development to the west. The use of strong signage that identifies the project with site furniture and enhanced paving is encouraged. 12 5.3 PUBLIC PLAZAS The pedestrian corridor Central Plaza and adjacent Retail Plaza will be improved, maintained and accessible to the public. The locations of these public Plazas are linked to the adjacent residential Apartments, Civic Center, Transit Garage and surfaced parking lot. These Plazas may include the following landscape amenities: a. Seating and social gathering areas including Chairs, Benches, Tables, Trash /Ash receptacles b. Enhanced Paving c. Raised Planters, Seatwalls and Pottery d. Art e. Fireplace, Firepit f. Outdoor Movie Wall �- �I7�►ill_\�iIillli�' /_1c��7 The residential Courtyard will be improved, maintained and accessible to residents and their guest only. This centrally located Courtyard is linked to the unit corridors and Lobby. This Residential Courtyard may include the following amenities: a. Seating and social gathering areas including Chairs, Benches and Tables b. Enhanced Paving c. Tot Lot d. Pottery e. Privacy Walls and Screens f. Lush Gardens g. Fireplace h. Barbecue 5.5 PASEO LANDSCAPE The landscaped Paseo between the Transit Parking Structure and Apartment Building provides a public pedestrian connection to adjacent land uses. This space provides opportunities for sitting and social gathering spaces and water quality measures. This pathway will be lined with trees and the beginning and end of the path will be enhanced with accent trees or palms to call attention to this public amenity. Vertical buffer trees will be used to soften the edge of the Transit garage and hedges will soften the residential building bases. 5.6 WALLS AND FENCING Perimeter walls and fences shall not exceed six (6') feet in height. Residential fencing will be transparent metal pickets with a painted finish. Wall materials are to be made of concrete masonry units with an enhanced finish to match the residential building. 5.7 SITE FURNISHINGS Site Furnishings within the common areas will be unified in form, color and manufacturer if possible. Preferred furniture provided by City Staff will be strongly considered. Benches, bike 13 racks, bollards, tree grates and trash /ash receptacles are to be one family that works well together to support a community within the urban campus setting. 5.8 LANDSCAPE LIGHTING The urban campus setting is encourages to embrace a unified lighting theme in fixtures at the public plazas. There will be a hierarchy of lighting fixture heights and sizes with the different land uses. The light fixtures will be complimentary to the architectural style of the building and consistent with State and Local codes. 14 After adoption of the Plan by the City Council of the City, no permit or entitlement shall be issued for the construction or placement of any new building, use or structure or any addition to existing building(s) or structure(s) on the property until such development has been considered and approved in accordance with the following procedure: All development proposals shall initially receive approval' from the Design Review Committee followed by the submission of an application for approval of a development plan. Design Review and development plan applications shall be processed and approved in the manner provided in the Code. IMAN14 LTA 14L kIFINI us] LI The implementation of this Plan will be accomplished through the City's development review process, considering development plans from concept to construction drawings. Upon adoption of the Plan, developers and /or property owners may prepare and submit plans for development within the Plan Area. Development plans shall be prepared and submitted for review in conformance with the provisions of this Plan and the requirements of the City's Code. Project review shall progress as follows. The City's developed design proposal and no building permit will be issued until a proposal has received approval from the City's Plan /Design Review Committee. A more complete description of this process is provided as an attachment to the City's Plan /Design Review application form, and within tile City's Zoning Code (Section153.656). Provisions for an appeal of the Design Review Committee decisions to the Planning Commission and City Council have been established. The intent of Plan /Design Review is to promote and enhance good design and site relationships in order to provide for more orderly development within the City. The overriding design principle as established by the City's Zoning Code (Section 153.659.8) is as follows: "Integrate the physical architectural element with the streetscape and to visually screen undesirable elements which as parking storage loading, refuse collection and similar areas from the view of access streets, freeways and adjacent properties." While this is a general design principle, the attached set of design guidelines are provided as a necessary means of clarifying appropriate design solutions, as well as providing a more substantial basis for the design review of project proposals. Project proposals shall also submit an application for review of a development plan which shall be considered and approved by the City Council, following a recommendation from the City Staff and the Planning Commission. Typically, this procedure will follow Plan /Design Review and 15 precede the submittal of construction drawing to the City's Building Division for Plan Check approval. Construction drawings shall be drafted in compliance with an approved development plan. Any other necessary entitlements (i.e. conditional use permit, variance, etc.) will be considered in conjunction with the development plan. Environmental review in accordance with the California Environmental Quality Act (CEQA) will be provided for each project proposal within the Plan Area. Measures necessary to mitigate foreseeable environmental impacts shall be incorporated as a condition of approval of the development plan and /or other necessary entitlement. The provisions of this Plan, including -, but not limited to, the documents attached hereto as Exhibits "A -D" inclusive, may be amended in the manner provided in Section 65450 of the Government Code as it now exists or as it may hereafter be amended 16 . I Site Plan (A2) 17 r- -- ----- ------------------------------- - - - - .. -- -- o m$ Q 5 � -� Z - -- M ------------ } 1 I L N Q o � o � � o w a o ¢cn o ow <� 3 w € W a 'VA \ — \ \ OO ---------- - _ \ It LU rr ,o q, \� \ \ \ \'\ \ \, W see o � v 2W� \ * . \ o o ry ; s` QZ m Q i "_TAT: 11 X11 ►'�•l Aerial (A3) we I LU z > Lli 0 Z z W Z Cc z < < < 8 Lli C) z z < zffi oEz CO o m ) < in m m — Cl) z Lij n rr LU z U) z rr y rr n z Building Plans (A8'Al0'A11) 21 z 0 z 0-a Z w€ i 0 < M.1 p j Pl-j I C/) z ry- n rr LU z W U) z rr v rr z n -i co r VJ z W T Q d Q rr W H z W U I- z Q rr y rr Q n z_ CO Q z L -� O r Q ~ U U gw z Z 4; 0 VJ z W T Q d Q rr W H z W U I- z Q rr y rr Q n z_ CO Q z L -� r z W H rr Q d Q rr W F- z W U F- z ry- Q F- Y Q n z J Q m 0 Q z a J W < y $ h U z° U = U Qg o j O ¢� ° o a z> Q 4 J w�a, Q w 4 m z W H rr Q d Q rr W F- z W U F- z ry- Q F- Y Q n z J Q m 0 Building Elevations (\12-A13) 25 F z z 0 in 0 §/ w C) LLJ < < C� W> on m !/\ \ Cl) z W rr n ry- Lli F-- z w ■ \ c A c ■ C I- ml0 0 C\j z 0 C/) Z 0 w o < P- 5m, Z z i <[ I LIJ < LLJ o 0 < < w w o < Ile T o o m z < PI Cl) z W rr n ry- Lli F-- z w ■ \ c A c ■ C I- ml0 0 z 0 110 Z Z, 0' 0 OT E <Z z < 0 W < ¢,0 3: z w C, m 0 < Q iom l >Z Mr-R-Al ` Cl) z rr n rT- Lli z LU Cf) z rr F-- V r,r n z rn CY) Unit Plans (A14) F- It —4 Ep .c ( E UzCO itl t`7 iu co z z :D itl rQ OJ O z z ¢a o m Cc F. C/) F— z Lli cc n CL ui z LU Cf) z rr Cc n z Q CD O -I Signage Program (S1- S2 -S3) 30 uj z CO Z 0 T 0: 0 z Z Z 0 -j D m Cl 0 0 _3 LL cl z D 0 O S- z W w z 2i < oz o z < I 0- z <i < cl 6 w z < z X 0 w co w ul Ol SE z W - °ic z co z < 8 E < z Z Os W a w 0 F < 0 zee Z 8 (D (D < Z F o z w co Fn 8 I ', E F, E '* 65 , < < C) < q < < 0 0 a 1) W E 9 z Fn uj z CO Z 0 T 0: 0 z Z Z 0 -j D m Cl 0 0 _3 LL cl z D 0 O S- z 0 Cl) F— z LU 75 ry- a- Lti z LU z c IL C 9 8 z C) <IZ 1711 rr I 7 L i z W w z 2i < oz o z < I 0- z <i < cl 6 w z < z X 0 w co w z 0 Cl) F— z LU 75 ry- a- Lti z LU z c IL C 9 8 z C) <IZ 1711 rr I 7 L i F i LLJ ON wo < Z Fn < gEav z A it asgG Lj z n 0 Z Z < < ,z ZW < . 0 m < 0 U) z ui r,r n rr LU z ui z rr V rr z -3: 0 -i C\l Cl) :D Z 7 0 z < < 2: < H C7 C7 0 z 0 Z < o 0 z. QU 0 0 o o LD U) LLJ ON wo < Z Fn < gEav z A it asgG Lj z n 0 Z Z < < ,z ZW < . 0 m < 0 U) z ui r,r n rr LU z ui z rr V rr z -3: 0 -i C\l Cl) :D Z 7 r- w (Y) Cl) z 0 w () w 0 ow ow C) 0 < z < z < z < z < E 0- < 0 LLJ (D 0 o �\ < w w w Z w 0 < o o 0 3: C) 0 d T ■ i ■ ■ 2 Is, (Y) Cl) z 0 Z 2 < C) 0 o Q z < E 0- < 0 LLJ (D o �\ ■ i ■ ■ 2 Is, Plant Material 34 PLANT MATERIAL The following plant palette is suggested for the common areas and parcel landscape areas: Botanical Name LARGE TREES: Common Name Size Cinnamomum camphora Camphor Tree 36" box Cupaniopsis anacardioides Carrot Wood 24" box Erythrina caffra Kaffirboom Coral 24" box Jacaranda mimosifolia Jacaranda 24" box Maytenus "Green Showers" Mayten Tree 36" box Olea'Swan Hill" Fruitless Olive 36" box Parkinsonia x'Desert Museum' Hybrid Palo Verde 36" box Platanus x acerifolia London Plane Tree 24" box Schinus molle California Pepper 24" box SMALL TREES: Agonis flexuosa Peppermint Tree 24" box Alow Bainesii Tree Aloe 24" box Arbutus x Marina Hybrid Strawberry Tree 36" box Citrus species Citrw; 24" box Cupressus sempervirens Italian cypress 24" box Lagerstroemia hybrid Crape Myrtle 24" box Laurus noblis'Saratoga' Sweet Bay 15 gallon Magnolia 'Little Gem' Southern Magnolia 24" box Melaleuca quinquenervia Paperbark Tree 24" box Podocarpus gracilior Fern Pine 24" box Prunus c. 'Krauter Vesuvius' Purple -Leaf Plum 24" box Pyrus kawakamii 'Sierra Blanco' Evergreen Pear 36" box Strelitzia nicolai Giant Bird of Paradise 24" box Archontophoenix cunninghamiana Phoenix dactylifera 'Medjool' Syagrus romanzoffianum Washingtonia robusta SCREEN TREES: King Plam 36" box Date Palm 18' b.t.h. Queen Palm 36" box Mexican Fan Palm 16' b.t.h. Acacia stenophylla Shoestring Acacia Bamusa oldhamii Timber Bamboo 15 gallon Pinus eldarica Afghan Pine 24" box Melaleuca quinquenervia Paperbark Tree 24" box Podocarpus gracilior Fern Pine 24" box Tristania conferta Brisbane Box 24" box LARGE SHRUBS (5'+ Tall / minimum 5 gallon): Abelia "Edward Goucher" Glossy Abelia Camellia japonica Japanese Camellia Ceanothus species California Lilac Dodonaea viscosa Hopseed Bush 35 Escallonia fradesii Escallonia Fiejoa sellowiana Pineapple Guava Juniperus species Juniper Ligustrum texanum Texas Privet Photinia fraserii Red -tip Photinia Pittosporum tobira Mock Orange Podocarpus macrophyllus Yew Pine Prunus caroliniana Carolina Cherry Viburnum "Spring Bouquet" Viburnum Westringia fruiticosa Coast Rosemary MEDIUM SHRUBS (3 -5' Tall / minimum 5 gallon): Agave species Agave Aloe species Aloe Buxus japonica Boxwood Callistemon 'Little John' Dwarf Bottlebrush Dietes vegeta Butterfly Iris Grevellia noelii Grevillea Pennisetum rubrum Red Fountain Grass Raphiolepis indica sp. India Hawthorn Rose sp. Rose SRAA1 I. JHDVB.0 "'-3' Tall / minimum 1 gallon): Agapanthus africanus Lily of the Nile Baccharis "Pigeon Point" Dwarf Coyote Bush Hemerocallis hybrid Evergreen Daylily Juniperus horizontalis Dwarf Juniper Lantana montevidensis Lantana Lavendula spp. Lavender Liriope gigantea Liriope Pittosporum t. "Wheeler's Dwarf' Dwarf Mock Orange Raphiolepis i. "Clara" India Hawthorn Rosemarinus prostrata Dwarf Rosemary GROUNDCOVER (minimum 1 gallon): Coprosma "Verde Vista" Coprosma Gazania sp. Gazania Hypericum calycinum St. Johns Wort Juniperus conferta Shore Juniper Myoporum pacificum Myoporum Trachelospermum jasminoides Jasmine VINES (minimum 1 gallon): Campsis radicans Blood -Red Trumpet Vine Clytostoma sp. Violet Trumpet Vine Ficus pumila Creeping Fig Lonicera japonica Japanese Honeysuckle Parthenocissus quinquefolia Virginia Creeper Rosa sp. Climbing Rose Sodded water conserving tall -type fescue Synthetic Turf may also be considered. 36 r� � �� � �. 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A F A ' I FA 1 3uoject Property PLANNING & Vicinity Map DIVISIICDN CASE NO.: SP 13-01 & PM 1423 N ADDRESS: 14412-36 Ramona Blvd APN: 8554-001-901 8554-001-904 8554-001-907 8554-001-913 8554-001-914 NoW- DATE: January 22, 2014 Scal; 1 1 vj ■ ii �' A I , I I mill Baldwin Park Transit Center Apartments Project Mitigation Monitoring and Reporting Program CEQA requires that a reporting or monitoring program be adopted for the conditions of project approval that are necessary to mitigate or avoid significant effects on the environment (Public Resources Code 21081.6). The mitigation monitoring and reporting program is designed to ensure compliance with adopted mitigation measures during project implementation_ For each mitigation measure recommended in the Initial Study - Mitigated Negative Declaration (IS -MND), specifications are made herein that identify the action required and the monitoring that must occur. In addition, a responsible agency is identified for verifying compliance with individual conditions of approval contained in the Mitigation Monitoring and Reporting Program (MMRP). The following table will be used as the checklist to determine compliance with each required mitigation measure. City of Baldwin Park 1 E cc CL zm r- E =- -t� 0 Cc 0- CL O < CD C- r- Cl) 0 CU := a 0 cu 0 cc CE �11 C'3 F1 0 = E cc E 0 CL E is 0 ttF cm 0 c 0 -E co E 0 r- ca CL 0 0- a) 0 0 w a) w 2 2 I[ o L) IL E r a) IQ -0 C) 0 0 0) r- C: L D rnL .- pia 0) E 0 C)- :t-- cz E c- 0 0-0 a) -2 L) 0)(.) r- C a) Q) C) C) 0) E 0 0) CU 1=0 Sm 0 "i-O co -0 U) a- Mo 0) > E �S2 70 a) a) C: a) �o -0 0 C) --- m uw) 0 tf 0 (D IU C) 0) = 0 r- C: CD j-U) a) z < - E a) 0 > E 13 ,, = 0 c" f E 0 2) a) 2� cu E o tt: ma C) 5 co -0 (n .. ........ ... a-- m co D- E cn 10 0) :L a) cc, a) c: c- m 0 a) U 0 c" cu a) 0 Co C (D -0 0) U) 0 w-O z c- CL E 0- 0 0 E 0 -�6 — m c -0 :3 C: cn 0 = F, ol 15 U) r,- :C. 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Cc: -0 0) cc C) > — C) .2 to-4:: E 2-, 0 a) cc IIi rL cn Cc o ID — 2 a) -0 a_ a. cu 0 cn 2 2 a) — E U) t 0. 0 cc a) E r- "o (D CL a) 2 C? 0 E .- E 5-a o-- 2 C13 C) > a) cc IL — .— -do CU (D �2 -Tc-- -P c = 0 C', (D >1 * an) C) C3) 0 -0 m CU > iE 0 a) 0 �B w w -a > _0 0-2 o-:E :s ca E cu 0- 0 M U) 0- cr x M a. ca O 119 � �, r �- CITY OF BALDWIN PARK PLANNING DIVISION I 4 14403 E. PACIFIGAVENUE BALDWIN BALD WIN PARK, CA 917D6 (626) 813-5261 OF APPLICATION General Plan Amendment Zone Change Code Amendment Development Plan C RA Conceptual Approval APPLICATION INFORMATION Redevelopment Overlay Zone, Variance Conditional Use Permit Adrninistrative Adjustment X Specific Plan Other Name ollApplicant(s) ryD(t Address I L-0,5-0) L-<s. Pb"q t; C Phone ND� Capacity t Cc, cpcz�� Owner(s) of Record 0 E� + Owner's Address_ C>E --I PROPERTY INFORMATION �441-Z--- Location Z�)L�' �4'10­-`)T�--,,z-i�iC- Assessor Parcel Numbei(s)AN5 5 554'- 9D4, 961, Tract and Lot Number(s) Existing General Plan Des7ig­n`ati�n.� ��C�6 U Exisfing Zoning for each Parcel Existing Land Use E�r P C +14 tj4 I trjc� re Code� Section to be Amended A Purpose of request i R,c- C) toy 6--Ve)(� ry-1 i)e <� t--) GERTIFIGATION STATEMENT: I/we acknowledge the filing of this application and certify that all the above information is true and accurate and that liwe have farn.-ifiarized myselflbu,-seI � es With the relevant provision of the V Baldwin Park Planning Division (Note: a person acting as agent of the D'Arner of record must complete and have notarize a attar--hed Owner's Affidavit from the legal owner.) Signature Date Sitgriature Date FOR CITY USE ONLY: Fee Reca.ive File N�Dl—j d b�—� Date..- R R-4 BALDWINT P, A - R, K TYPE OF APPLICATION Tentative Tract Map Lot Line Adjustment *Name of Applicant(s) i-)' Address Phone No,-101 9 *Owner(s) of Record- I Owner's Address 'I'l 4 Owner's Phone Number L *Engineefr fir Surveyor ari Address, Z:-1 k G� i� Phone Number 41�qCk - Registration Number- G W. BALDWIN PARK, CA 91706 (626) 913-5261 Tentative Parcel Map rr-k--Y--�t 6 CA 9 9 ILI:, - 13 5cr) PROPERTY INFORNIATJpb� Location Assessor Parcel Number(s) Existing Use of Property QDr-t-;, Proposed Use of Property Number of PrDposrsidential Un Spedial lqformation—csl- �i 9 n� rncx-i-- a-A-c-- 11D 1Y-ytlz:l nc) I I L-.4 I � V-U-y t 0 4 f � / `- CERTIFICATION STATEMENT: cy- Vice acknowledge the filing of this application and certify that all the above information is true and accurate and that I/we have familiarized myself/ourselves with the relevant provisions of the land subdivision process. (Note: a person acting as agent of the owner of record must complete and have notarized the 4ached Owner's Affidavit from the legal owner.) signature Date I I signature Date FOR CITY USE ONLY: ee:, t Received by, Date: 11, 11 11, ���Jlrj CITY OF BALDWIN PARK pp TENTATIVE PARCEL MAP CONDITIONS OF APPROVAL BALDWIN P� A- R� K PROJECT: PM 1423 Date: Dec. 9, 2014 ---T---] 14412-14436 Ramona Boulevard REQUIRED? YES NO COMPLIED !COMMENTS SECTION A - GENERAL PUBLIC WORKS REQUIREMENTS a) Adhere to State of California Subdivision Map Act ✓ 2014 version b) Final Map ✓ Based on field survey ✓ Closure Sheets ✓ Centerline ties ✓ On Ramona Blvd at proposed median opening Boundary monuments ✓ Establish as stated in the boundary survey Dedications, Offers of Dedication, Easements ✓ ,purposes. Dedication required along Ramona Blvd. for public right-of-way Utility Easement ✓ As required by utility companies. c) Prior to Final Map approval, must have all designs and plans in Section E approved by the City or relevant agency ✓ d) Prior to Final Map Approval, must complete all conditioned off -site improvements or enter into a Subdivision Agreement satisfactory to the City Engineer which would guarantee full completion of all public improvements. ✓ e), Meet Los Angeles County Fire Department Access Requirements ✓ f) Meet Los Angeles County Fire Department Water Flow Requirements ✓ g) All contractors / developers must adhere to the City's C&D Ordinance, and obtain clearance for C&D on every construction permit. ✓ h) Final Title Report / Guarantee, must be submitted and updated to within 10 days of Final Map approval ✓ SECTION B - STUDIES REQUIRED 1 Traffic Impact Study ✓ 2 Hydrology Study ✓ a) Submit a SWPPP to the State Water Quality Control Board ✓ b) Submit a Notice of Intent (NOI) and a SUSMP Evaluation Form to the Engineering Division for review and approval. ✓ 3 j Utility Availability/ Sewer Capacity/ Readiness-to-serve ✓ SECTION C - ON SITE IMPROVEMENTS REQUIRED 1 Demolition ✓ 2 Grading or Drainage 3 Driveway ✓ SECTION D - OFF SITE IMPROVEMENTS REQUIRED I Utilities - Each parcel is required to have separate utilities, underground from main to property a) Water ✓ Connection or service b) Electrical ✓ Connection or service c) Gas ✓ Connection or service d) Telephone, Cable ✓ Connection or service e) Storm Drain, Catch Basins, Culverts ✓ Connection or service f) Sanitary Sewer ✓ Connection or service 2 Street Improvements CITY OF BALDWIN PARK TENTATIVE PARCEL MAP CONDITIONS OF APPROVAL BALDWIN P - A- R- K PROJECT: PM 1423 Date: Dec. 9, 2014 ­_ 14412-14436 Ramona Boulevard REQUIRED? YES NO COMPLIED / COMMENTS T­� a) Roadway improvements ✓ Median cuts, closures, and improvements required on Ramona Blvd. and part of Maine Ave. b) Curb & Gutter ✓ Include as approved for parking lot, median work on Ramona, and driveway entrance east of project c) Curb Only ✓ Include as approved for parking lot, median work on Ramona, and driveway entrance east of project d) Drive Approaches ✓ Replace are needed if damaged during construction or as redesigned. e) Wheel Chair Ramps ✓ Remove and replace existing wheelchair ramps with ADA compliant wheelchair ramps at both northerly corners of the intersection Ramona Blvd, and Maine Ave. and (of were required for on-street van laccessable parking. f) Cross-Gutters ✓ g) Sidewalk ✓ Install ADA compliant sidewalk along entire frontage of property as shown on plan and at areas on approach to the project area. h) Landscaped Medians ✓ use drouhgt tolerant plant species similar to Transit center parking structure or as approved by the City Engineer. i) Street Trees ✓ Remove Ficus Nidia trees and replace with drought tolerant city approved street trees. j) Street Lights ✓ Install in accordance with our street lighting master plan and as approved in the specific downtown plan. k) I Traffic Signals ✓ SECTION E - PLANS REQUIRED I Site Plan - Show Existing (Must show sufficient information beyond the property ✓ limits to appropriately propose and design improvements) a) Property lines, building(s) or structure(s), grades, contours, flow lines, etc. ✓ b) Adjacent public improvements (sidewalk, curb &gutter, parkways, trees, street lights, ✓ I hydrants) c) Adjacent underground & overhead utilities (gas, sewer, water, storm drains, catch ✓ basins, power poles) 2 Site plan - Show All Proposed Improvements ✓ a) Property lines, demolition limits, proposed removals ✓ b) Buildings/ structures (w/approximate square footages), grades, contours, flow lines, ✓ etc c) Public improvements interfacing with project (sidewalk, drive-approaches, ✓ curb&gutter, parkways, trees, street lights, hydrants) d) Utility connections for each property and/or building(s) ✓ e) Sufficient detail to characterize proposed land development project ✓ 3 Grading or Drainage Plan, Post Construction BMP's ✓ 4 Erosion Plan and/or Construction BMP's ✓ CITY OF BALDWIN PARK "M TENTATIVE PARCEL MAP CONDITIONS OF APPROVAL BALDWIN P • A- R- K PROJECT: PM 1423 Date: Dec. 9, 2014 ---- COMPLIED /COMMENTS 14412-14436 Ramona Boulevard REQUIRED? YES NO 5 Storm Water Mitigation Plan ✓ 6 SUSMP Plan ✓ 7 Sewer Plan ✓ 8 Utility Plan ✓ a) Underground all utilities to each unit/building ✓ b) Relocate interfering underground utilities ✓ Utilities are not allowed to cross proposed or existing property lines c) Provide electrical power service - Obtain plan and permit approval from SCE ✓ d) Provide Sewer Laterals to property ✓ Sewer main connection per LAC standards and sewer lateral per City of Baldwin Park Strid. e) Separate sewer connection for each building ✓ Each parcel must have independent sewer lateral. f)l Cap off existing sewer connection that will no longer be used ✓ g) Provide Water service to each proposed parcel - Obtain plan approval and permit from Water Company ✓ h) Separate water service for each building or separate ownership ✓ Each parcel must have independent water service 9 Street Plan a) Remove existing driveway approach that will no longer be used. Replace depressed/ off grade curb & gutter ✓ Including those damaged as a result of construction, b) Construct PCC driveway approach 6-inches thick per City Standard ✓ Commercial and ADA compliant c) Construct wheal chair ramp per 2012 GreenStandard ✓ Install ADA compliant wheelchair ramps at both northerly corners of the intersection of Ramona Blvd. and Park PL d) R&R broken concrete sidewalk adjacent to property ✓ City reserves the right to require replacement of broken SAN e) R&R broken curb /gutter adjacent to property ✓ City reserves the right to require replacement of broken C&G f) R&R roadway pavement section & street improvements as noted. Pavement section requires approval by City Engineer ✓ g) Install street lights ✓ h) Provide channelization or striping plan for the roadway pavement improvements ✓ i) Plant parkway trees per City Standard and City Master Tree Plan, 24-inch box minimum (15 gallon tree allowed if parkway is irrigated) ✓ j) Construct tree wells per City Standard with tree grates (commercial areas) ✓ 10 Traffic Control Plan ✓ SECTION F - PERMITS REQUIRED- A permit from Public Works is required for all offsite improvements 1 Demolition ✓ Must be completed before final map 2 Construction & Demolition Debris Permit ✓ One permit before Demo, separate permit for Construction. 3 General Construction Activity Storm Water Permit (GCASWP) ✓ 4 Grading or Drainage 5 Utility Permits from each utility owner CITY OF BALDWIN PARK TENTATIVE PARCEL MAP CONDITIONS OF APPROVAL BALDWIN P- A- R- K PROJECT: PM 1423 Date: Dec. 9, 2014 14412-14436 Ramona Boulevard REQUIRED? YES T NO-ICOMPLIED /COMMENTS 6 Sewer Connection Permit (city owned sewer system) 7 Excavation permit from the City for all utility installations in the Public ROW 8 Construction Permit for Off -Site Improvements (street improvements) ✓ SECTION G - FEES & ASSESSMENTS REQUIRED See attached fee schedules - subject to change by City council action. Fee charged will be the effective fee at the time of fee payment If off -site improvements are not bonded for, payment for permits is required prior to Final Map recordation. If off -site improvements are bonded for, payment for permits is not required prior to Final Map recordation. 1 Plan Checks I a) Pay Final Map fee I ✓ See Public Works fee schedule (attached) b) Pay Grading Plan Check fee (fee based on import export - must submit quantity estimate) ✓ c) Pay Drainage Plan Check Fee ✓ d) Pay Erosion Control Plan Check Fee ✓ e) I Pay Storm Water Mitigation Plan Check Fee ✓ fll I Pay y Sewer Plan Check fee (fee based on materials cost - must submit cost estimate of sewer improvements material) ✓ g) Pay Plan Check fees for Off -Site / Public Improvements (fee based on cost - must submit cost estimate of public improvements) ✓ See Public Works fee schedule (attached) 2 Permits a) I Pay for Construction & Demolition Debris Permit ✓ See Public Works fee schedule (attached) b) I Pay for Grading / Drainage Permit / On-Site Improvements to PW ✓ c) Pay for Excavation Permit / Off-Sites to PW (for utilities) ✓ d) Pay for Sewer Permit & Inspection ✓ e) Pay for Construction Permit/ Off -Site Street Improvements to PW ✓ See Public Works fee schedule (attached) 3 Assessments a) Special Assessments ✓ b) Traffic Impact ✓ c) Sewer Connection Fees ✓ d) Pay sewer capital facility charge ✓ 4 Subdivision Agreement ✓ Cash bond only prior to Final Map. All offsites must be completed prior to Certificate of Occupancy. a) Provide performance bond ✓ b) Provide labor and material bond ✓ Compiled by: David Lopez, Associate l � r �; i, • 14521 Ramona Boulevard • Baldwin Park, CA 91706 Office: (626) 338 -7301 • Fax: (626) 814-2973 December 19, 2013 Amy L. Harbin c/o City of Baldwin Park 14403 E Pacific Avenue Baldwin Park, CA 91706 Re: Tentative Parcel Map 1423; 14412 -14436 Ramona Blvd Ms. Harbin, In response to the inquiry, Valley County Water District is the water purveyor for 1423; 14412 -14436 Ramona Blvd. in the city of Baldwin Park and will serve the proposed new homes. Water service will be rendered thru a new water service to this site. If you have any questions regarding this information, please contact me on my office phone, (626) 962 -1915. Sincerely, ^_ Tom Mortenson Operations & Maintenance Manager VALLEY COUNTY WATER DISTRICT ll!: WATER RECLAMATION COUNTY SANITATION DISTRICTS OF LOS ANGELES COUNTY 1955 Workman Mill Road, Whittier, CA 90601 -1400 Mailing Address: P.O. Box 4998, Whittier, CA 90607 -4998 Telephone: (562) 699 -7411 , FAX: (562) 699 -5422 www.locsd.org Ms. Amy L. Harbin, AICP City Planner Planning Division City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 Dear Ms. Harbin: GRACE ROBINSON CHAN Chief Engineer and General Manager December 19, 2013 Ref File No.: 2809471 Tentative Parcel Map No. 1423 DEC 2 �) 3 The County Sanitation Districts of Los Angeles County (Districts) received the letter and plans for the subject project forwarded by your office on December 5, 2013. The proposed development is located within the jurisdictional boundaries of District No. 15. We offer the following comments regarding sewerage service: 1. The wastewater flow originating from the proposed project will discharge to a local sewer line, which is not maintained by the Districts, for conveyance to the Districts' Joint Outfall "H" Section 8D Trunk Sewer, located in Vineland Avenue at Pacific Avenue. This 27 —inch diameter trunk sewer has a design capacity of 15.8 million gallons per day (mgd) and conveyed a peak flow of 14.0 mgd when last measured in 2009. 2. The wastewater generated by the proposed project will be treated at the San Jose Creek Water Reclamation Plant (WW) located adjacent to the City of Industry, which has a design capacity of 100 mgd and currently processes an average flow of 74.4 mgd. Wastewater flows that exceed the capacity of the San Jose Creek WRP, and all biosolids, are diverted to and treated at the Joint Water Pollution Control Plant located in the City of Carson. 3. The expected average wastewater flow from the project site is 11,812 gallons per day. For a copy of the Districts' average wastewater generation factors, go to www.laesd.org, Wastewater & Sewer Systems, Will Serve Program, and click on the Table 1 Loadings for Each Class of Land Use link. 4. The Districts are empowered by the California Health and Safety Code to charge a fee for the privilege of connecting (directly or indirectly) to the Districts' Sewerage System for increasing the strength or quantity of wastewater attributable to a particular parcel or operation already connected. This connection fee is a capital facilities fee that is imposed in an amount sufficient to construct an incremental expansion of the Sewerage System to accommodate the proposed project. Payment of a connection fee will be required before a permit to connect to the sewer is DOC: 42820715.D15 Recycled Paper 164 Ms. Amy L. Harbin -2- December 19, 2013 issued. For a copy of the Connection Fee Information Sheet, go to www.lacsd.org, Wastewater & Sewer Systems, Will Serve Program, and click on the appropriate link. For more specific information regarding the connection fee application procedure and fees, please contact the Connection Fee Counter at extension 2727. In order for the Districts to conform to the requirements of the Federal Clean Air Act (CAA), the design capacities of the Districts' wastewater treatment facilities are based on the regional growth forecast adopted by the Southern California Association of Governments (SCAG). Specific policies included in the development of the SCAG regional growth forecast are incorporated into clean air plans, which are prepared by the South Coast and Antelope Valley Air Quality Management Districts in order to improve air quality in the South Coast and Mojave Desert Air Basins as mandated by the CCA. All expansions of Districts' facilities must be sized and service phased in a manner that will be consistent with the SCAG regional growth forecast for the counties of Los Angeles, Orange, San Bernardino, Riverside, Ventura, and Imperial. The available capacity of the Districts' treatment facilities will, therefore, be limited to levels associated with the approved growth identified by SCAG. As such, this letter does not constitute a guarantee of wastewater service, but is to advise you that the Districts intend to provide this service up to the levels that are legally permitted and to inform you of the currently existing capacity and any proposed expansion of the -T , .lets' luc"ILJ s. If you have any questions, please contact the undersigned at (562) 908 -4288, extension 2717. Very truly yours, Grace Robinson Chan V Adriana Raza Customer Service Specialist Facilities Planning Department AR: ar cc: M. Tremblay J. Ganz DOC: 92820715.D15 ........... COUN* OF LOS ANGELESFIRE DE.WTM ENT 1F-1 R E �,823 Rickenha,kcr Road -cc, Cal i R)m i a 90040 ,41mji CONDITIONS OF APPROVAL FOR SUBDIVISIONS - INCORPORATED Subdivision No: PM 1423 Map Date December 2,201 SAN 142014 I Ramona Blvd and Maine Avenue C.U.P. City Baldv,,in Park FIRE DEPARTMENT HOLD on the tentative map shall remain until verification frorn the Los Angeles County Fire Dept, Plan.ninL, Section is received, statin,- adequacy of service. Contact ('_,23_,)8Sj-2dG4, Z Access shall comply with Section 503 )of the Fire Code, vkhich requires a 11 weather access. All weather access may require paving, Z! Fire Diepartment Access shall be extended to within 150 fi et distance of any exterior portion of all structures. El 11 El 0 Where driveways extend further than 150 feet and are of single access design., turnarounds suitable for fire protection equipment use shall be provided and shown on the final map. Turnarounds shall be designed. constructed and maintained to insure then- lnte,�rit­ U,re arment use, Wl ere topot-raphy, dict-atQ's', tufliaroun-'s s1nall be provided for d,6veways Dep-li D U that extend over 1,50 feet in lenwh. Private driveways shall be indicated on the final map as -Private Dri-vtway and Firelane" with the widths clearly depicted and shall be maintained in accordance with the Fire Code. , Vehicular access must be provided and maintained serviceable 0hroug,houi construction to all required fire hydrants. All required fire hydrants shall be installed, tested and accepted prior to construction, This property is located vvithin the area described by the Fire Departmeni as "Very High Fire Hazard Severity Zon " (formerly Fire Zone 4). A"Fuel Modification Plan" shall be submitted and approved prior to final frap clearance. (Conl�act the Fuel eleno Avenue, Azusa. Modification Unit, Fire Station 41132, 605 North An-, � CA 91702-2904, Phone (626) 969-52055 for details). Provide Fire Department or City, approved street signs and building access numbers, prior to occupancy, Additional fire protection sysierris shall he installed in lieu of suiijb'e access andlor fire protection water. The final concept map, which has been submitted to this department for review., has fulfilled the conditions ol"approwil recornm6nded by this department for access only. These conditions shall be secured by a C.U.P. and./or Covenant -and Agreement approved by the County of Los Angeles Fire Department prior to final map clearance. The Fire Department' Land Development Unit has no additional requirements for this division of land at this time. Additional Fire Department requirements will be required when this land is further subdivided and or durin') the building per unit process. Comments-, INSPECTOR Imn 266 V01 This nroiect is not cleared for public hearing. The tentative mao should be submitted throu h the City to the County of Los Anaeles Fire Delimi-n-nent Land Develoi)menl Unit for review and approval prior to public hearing. Additional infbi-niation is required for revicw/approval prior to Clearance for public bearin. Please submit the following-, 4 chores of the site plan and_one_coof the architectural elevations. Include on the site plan all existing fire hydrants within 300 feet of the lot frontage Indicate the tMe of the proposed sprinkler systern. Indicate the construction tvpe and the square footage of aIL2ror)osed and existing structures. Indicate over-head power lines and their kilovolts. Nev,,:Mujred fire hydrants shall be plotted by the Fire, Departraent. Water plan submittal shall be submitted through the loc the f ire Rrotection water system. fiuch as fire hydrant locations and main sizess. Also include in the submitt al the transmittal sheet from the City that indicates all Land Devc)or)ment pen ;its being j2roccssed. A/- 7 DATE December 1 7- ?313 a a -,Cy' Land Development Unit - Fire Prevention Division - (_3 32-35) 890­4243, Fax (323) 890-9783 AOL, COUNTY OF LOS ANGELE7 FIRE DEPARTMENT JAN 1:4 2014 4;823 conlnlcrcti' C:dilbmi�l 90,040 WATER SYSTEM REQUIREA4 ENTS - INCORPORATED Subdivision No: PM 1423 Map Date Deccniber 2. 2013 Ramona Blvd and Maine Avenue Rev 1 se d City Bald�yin Park Provide water rnains. fire hydrants and fire flows as required by the County of Los Angeles Fire Department, far all land shcnvn oil map which shall be recorded. The required fire flow for public fire, hydrants at this location is 5000 lion's jx-r minute at _20 psi for a duration of -5 110L IT'S, OVeF and above maximum daily domestic demand. 3 Hydrant(s) flowing simultaneously may be used to achieve t he required fire flow. The required fire flow for on-site fire hydrants at this location is 5000 f-mllons per minute at 20 psi for a duration of` 5 hours, over and above maximum daily domestic demand.. 3 Hydraat(s) flo,�ving may be used to achieve the required fire flow. [j Fire hydrant requirements are as follows: Install —public fire hydrant( s). Upgrade Vurd\, (flow rest, existing Public fire hydrant(s). Install private con -site fire hydranKs". Up -aide Verify (flow teslo existing On-Site fire hydrant(s). I All hydrants shall measure 6"x 4"x brass or bronze, confbrinin- to current AWWA standard C503 or approved equal, All on-site hydrants shall be installed a minimum of 25'feet from a structure or protected by a, two (2) hour rated fiFewall, Z'l Location- As per map on file with the office, EXJ Other location: Hvdrants to be flo-w tested will be determined upon review of the required inform atiom Slifp*v all existing fire hydrants within 300 temt of the lot frontate on the site Plan. All required fire hydrants shall be installed, tested and accepted or bonded for prior to Final Map approval. Vehicular access shall be provided and maintained service.able throughout C01-MrLICtion- The County of Los Angeles Fire Department is not setting mquireinents for water mains, fire hydrants and firc, flwvs as a condition of approval For this division of land as presently zoned and.,"or submitted. Additional e=ater system requirements may be required when this land is further subdivided and,or during the building permit process. Hydrants and fire flows are adequate to meet current Fire Department requirements. El Fire hydrant upLyrode is not necessary if existing hydrant(s) meet(s) fire flow requirements. Submit original water availability form to this ofhce. SUBMIT CONIPLETED (ORIGINAL ONLY) FIRE FLOW AVAILABILITY FORM TO THIS OFFICE FOR REVIEtkl, COMTAENTS: Review and approval of water systems requirements is required prior to clearance for public heir ina, ,,!Lll hydrants shall b-, installed in c*nfbrmaiace "sith Titit 20, County, W, Los Angtjes GovZrnnl4ni OAL and County ofLos Angeeks Fire Code. or appmpriaic C it� regulations. lliis shall include minimum six-ma� diamcic;r mains. Arrangements tc) rust dic-se, Feguircincats must be made with tht water purveyor scrvifigthe area. By. laspector _xancy R-odefieffier Date December 17, 1-013 ) Land Development Unit - Fire Prevention Division - (323) 890-4213, Fax (11,23) 890-9783 jj� 11, 1 J RESOLUTION 2014 -001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK: (A) APPROVING THE MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; (B) ADOPTING THE FINDINGS OF FACT AND APPROVING THE SPECIFIC PLAN (13 -01); AND (C) ADOPTING THE FINDINGS OF FACT AND APPROVING THE TENTATIVE MAP (PM -1423) TO CONSOLIDATE FIVE (5) LOTS OR PORTIONS THEREOF INTO NO MORE THAN THREE (3) PARCELS WITHIN THE MU- 1(DO), (MIXED -USE 1, DOWNTOWN OVERLAY) AND C -1 (DO), (NEIGHBORHOOD COMMERCIAL DOWNTOWN OVERLAY) ZONES. (LOCATION: 14412 -14436 RAMONA BOULEVARD, ASSESSOR'S PARCEL NUMBERS: 8554- 001 -901, 907, 904, 913, and 914; APPLICANT: ROEM DEVELOPMENT CORPORATION FOR SP 13 -01 AND ROEM DEVELOPMENT CORPORATION FOR THE CITY OF BALDWIN PARK FOR PM -1423; CASE NUMBERS: SP 13 -01 AND PM- 1423)" THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the City Council of the City of Baldwin Park does hereby find, determine, and declare as follows: (a) That applications ( "Applications ") for a Specific Plan (SP 13- 01) and Tentative Parcel Map (PM -1423) were submitted on behalf of the owner of certain real property, located at 14412 -14436 Ramona Boulevard (Los Angeles County Assessor's Parcel Numbers: 8554 -001- 901, 904, 907, 913 and 914), in the City of Baldwin Park, described more particularly in the Applications on file with the City Planner; and (b) The Applications are sought to allow the approval of: (1) a Specific Plan which will facilitate the development of a no more than 72 dwelling unit, transit - oriented, mixed use affordable multi - family project, including one manager's unit with 5,920 square feet of commercial retail space and (2) a tentative parcel map to consolidate five lots or portions thereof into no more than three parcels of land within the MU -1 (DO) (Mixed Use -1 Downtown Overlay) and C -1 (DO) (Neighborhood Commercial Downtown Overlay) Zones pursuant to Subchapter 153.210.660 and Table 152.10, respectively in the City's Municipal Code; and Resolution 2014-001 SP 13-01 and PM-1423 February 5, 2014 Page 2 (c) That a duly noticed public hearing was held on said Applications by the City Council, and based upon evidence presented including applicable staff reports for the Specific Plan and Tentative Parcel Map and each member of the City Council being familiar with the properties, it was determined that the facts as required by the Baldwin Park Municipal Code for the granting of such Applications are present and that the City Council should approve the Specific Plan and the Tentative Parcel Map; and (d) An Initial Study was prepared for the proposed Project in accordance with the provisions of the California Environmental Quality Act (CEQA), as amended, and the CEQA Guidelines. The City, as the Lead Agency, has determined, on the basis of the Initial Study, that the proposed Project will not have a significant impact on the environment. Based upon the findings of the Initial Study, Rincon Consultants on behalf of the Lead Agency (City of Baldwin Park) has prepared a Mitigated Negative Declaration, with regard to the proposed Project-, and Mitigated (e) The In M itial Study and itigated Negative Declaration were made available to the public for review and comment between December 10, 2013 and January 8, 2014 as required by law; and (f) A properly noticed public hearing was held by the City Council of the City of Baldwin Park on February 5, 2014, at which time evidence was heard on the Initial Study and Mitigated Negative Declaration. SECTION 2. The City Council, based upon its public review, approves the proposed Mitigated Negative Declaration, since there is no substantial evidence that the proposed project will have a significant impact on the environment. SECTION 3. The City Council does hereby adopt the Findings of Fact applicable to Specific Plans: (a) The specific plan is consistent with and provides for the orderly, systematic and specific implementation of the General Plan. The specific plan is consistent and will provide for the orderly, systematic and specific implementation of the General Plan, in that the specific plan is for a specific, transit-oriented, mixed use, affordable housing development with 70 dwelling units and 5,920 s.f. of commercial/retail space. The specific plan is located within the Downtown Area noted in Goal 8.0 of the Land Use Element of the General Plan which seeks to establish a pedestrian "core" for the Downtown Area. Additionally, Policy 8.1 encourages the City to Resolution 2014-001 SP 13-01 and PM-1423 February 5, 2014 Page 3 provide a mix of commercial and multi-family residential uses to create 24-hour activity in the Downtown, which is exactly what the Specific Plan facilitates to create for these properties. (b) The land use and development regulations within the specific plan are comparable in breadth and depth to regulations contained in this chapter. The proposed development standards contained in the specific plan do vary some from the development standards contained in the City's Municipal Code- however, as shown in Table #3, all of the development standards are met to a certain extent, however the most significant reduction is in the number of on-site parking stalls required. A reduction in the development standards for on- site parking is justified in that the project proposal is transit-oriented given its close proximity and walking distance to the Baldwin Park Metrolink Rail Station, the MTA rapid bus route along Ramona Boulevard, which feeds into the El Monte Bus Station, as well as Foothill Transit blis routes which serve the San fGJaID-riel Valley. 11�ft "U UuLcoa If Transit-oriented development typically requires fewer parking than regular development due to its location near transit hubs and proximity to goods and services. This reduces the likelihood that residents to have two automobiles per unit and instead residents will rely on public transit and other alternative modes of transportation. (c) The specific plan will not adversely affect the public health and safety or result in incompatible land uses. This specific plan is consistent with Goal 8.0 of the Land Use Element of the General plan which seeks to establish a pedestrian `Core' for the Downtown as noted with the transit-oriented, mixed use development including 70 multi-family residential units and the 5,920 s.f. of commercial/retail space. The specific plan is also consistent with Policy 8.1 which is to provide for a mix of commercial and multi-family residential uses... and allows mixed use development to consist of vertical integration of commercial and residential uses as shown on the plans attached as an exhibit to the Specific Plan. (d) The specific plan provides the framework to phase and pace growth within the specific plan area so as to ensure completion of all necessary public facilities concurrently with completion of development entailed in the specific plan. Resolution 2014-001 SP 13-01 and PM-1423 February 5, 2014 Paae 4 The specific plan is not phased. It is anticipated that the Developer, ROEM Development Corporation, will construct the transit-oriented, mixed use development project with 70 dwelling units, exterior and interior residential open space, and 5,920 s.f. of retail commercial space in one phase. Development of the proposed project will comply with the development standards and design guidelines contained within the specific plan. (e) The specific plan identifies adequate financing mechanisms for the infrastructure and public facilities required to support the development. The Applicant shall be required to provide all infrastructure as required by the City and any outside utility companies to the project site as part of not only the Specific Plan, but also the tentative Parcel Map (PM-1423). There are no financing mechanisms noted in the specific plan and financing of the infrastructure and the overall development of the transit-oriented mixed use development will be completely borne by the Developer. However, this project is partly subisid lized by the C, ty with a contribution of !and an -a' federal funds for low income family with additional funding from state tax credits. As such, the City has reviewed and vetted a financial pro- forma to guaranty the financing mechanism enabling this project. SECTION 4. The City Council does hereby adopt the Findings of Fact applicable to Tentative Parcel Maps: (a) Adequate systems designed, and constructed to provide all necessary utilities to each lot proposed to be created, including, but not limited to, facilities for water, natural gas, electricity, cable television and telecommunications telephone services. Requests for comments/conditions on the proposed parcel map were sent to the following outside entities as indicated in Table #5 in the staff report on December 3, 2013. The following entities responded: Los Angeles County Sanitation District, Los Angeles County Fire Department, and Valley County Water District. Comments and conditions from the responding agencies have been addressed in the findings and are included, as applicable, as conditions of approval of the tentative parcel map. Additionally, staff includes a general condition of approval that any and all conditions from outside agencies and utility companies shall be met or provided for prior to finalizing the tentative parcel map. Accordingly, the proposed project, with the recommended Resolution 2014-001 SP 13-01 and PM-1423 February 5, 2014 Paqe 5 conditions of approval from the various utility companies, would have all necessary utilities. (b) An adequate domestic water distribution system designed and constructed to service each lot proposed to be created. As shown in the Table #5 in the Staff Report, the property is serviced by Valley County Water District (Attachment #8). They indicate that the proposed project will be connected through new water service to the parcels. The Public Works Department has also indicated that each parcel is required to have separate water service. As a result, the proposed parcels would be serviced by an adequate domestic water distribution system approved by the Fire Department. As conditioned, the proposed parcels would be serviced by an adequate domestic water distribution system. (c) An adequate sewage system designed and constructed to serve each lot proposed to be created. The Sanitation District of Los Angeles County (District) has issued a letter which is summarized as follows- (1) wastewater flow will discharge into a local sewer line not maintained by the District-, (2) generated wastewater is treated at the San Jose Creek Water Reclamation Plant and if at capacity is diverted and treated at the Joint water Pollution Control Plant in Carson-, (3) the expected increase in average wastewater flow will be approximately 11,812 gallons per day; and (4) a connection fee shall be paid as determined by the District (Attachment #9). The Public Works Department has indicated that the existing sewer system is adequate, provided that the Applicant provide a separate and independent connection to the main sewer line for each property. Therefore, staff has included a condition of approval that the project comply with all conditions of approval of the Public Works Department which includes a condition that there be separate sewage connections to the proposed parcels. (d) An adequate storm water drainage system designed and constructed to serve each lot proposed to be created. Pursuant to the Public Works Department's comments (Attachment #7), the Applicant will not be required to provide off-site improvements relating to storm water drainage dependent upon review and approval of a submitted grading plan for the properties. However, any proposed construction will be subject to the City's Resolution 2014-001 SP 13-01 and PM-1423 February 5, 2014 Paae 6 Development Impact Fee, Flood Control. Provided that the Applicant meets the conditions of approval and the grading plan is approved, there should be adequate storm water drainage for each lot. (e) An adequate public and/or private street and/or alley system designed and constructed to serve each lot proposed to be created. The City's Public Works Department has determined that there is an adequate public street system to serve each lot. However, certain conditions of approval are required that relate to the public right-of-way and include construction of drive approaches to each Property which meet ADA requirements, ADA compliant wheel chair ramp, installation of street trees, and replacement/ reconstruction of any damaged public right-of-way or street improvements during the construction process in accordance with the City's current standards. M A kil f-In adequate traffic regulatory system, 'Including necessary traffic signals, signs, pavement markings and stripings. The City's Public Works Department has concluded the current conditions provide for an adequate traffic regulatory system, however, specific improvements are required to the public right-of- way including street tree planting, new parkway irrigation and landscaping, ADA compliant wheel chair ramp, new drive approach construction for each property and replacement/reconstruction of any damaged existing improvements as a result of the new construction. (g) The undergrounding of utilities pursuant to Chapter 97, part 2 (Underground Utility Districts) of the Municipal Code. As part of a condition of approval from the Public Work's Department and pursuant to Chapter 97 of the City's Municipal Code all utilities shall be undergrounded to each of the properties. This requirement is also addressed as part of the overall plan check requirements for not only review of the final map, but also the proposed construction of the transit-oriented, mixed use development. (h) Any and all other improvements found necessary by the City to provide all services to each lot proposed to be created. Resolution 2014 -001 SP 13 -01 and PM -1423 February 5, 2014 Paae 7 Staff is of the opinion that provided that the Applicant obtains approval by the City Council on the Parcel Map and the related Specific Plan and meets and or exceeds the conditions of approval the lot(s) would have adequate service and could be subdivided consistent with the City's codes. (i) In addition to the improvements as required by the City's Municipal Code and Departments, there are also design requirements for the proposed tentative parcel map that need to be met. Pursuant to Section 152.12 of the City's Municipal Code, the design of the subdivision shall conform to the requirements of this Chapter 152, any and all design requirements set forth in the General Plan, the design and development standards established for the associated zoning district per the Zoning Code, the applicable design guidelines set forth in the Design Guidelines Manual, generally accepted engineering standards, and to such standards required by the City, including, but not limited to, plans for grading and erosion control. The Punning DIVIJ1 has reviewed the proposed StIUdIVISIUn1 and in conjunction with the proposed Specific Plan, the proposed lots each meet the minimum development standards contained within the Municipal (Zoning) Code, including, minimum lot size, lot depth, and lot width, in addition to those conditions and development standards contained in the Specific Plan. As a condition of approval, any existing structures located on the property shall be demolished or brought into conformance with the current Zoning Code and /or adopted specific plan standards prior to the parcel map being finalized. Additionally the tentative parcel map is consistent with Goal 2.0 of the Land Use Element of the General Plan which states "accommodate new development that is compatible with and compliments existing conforming land uses" as the proposed parcels meet the existing development standards contained in the Code. Any future development on the subject properties will be subject to the Specific Plan, SP 13 -01, provided it is adopted by the City Council, otherwise, any future development will be subject to the current density for the respective zoning designation, development standards, design guidelines, and processes at the time of submittal. Resolution 2014-001 SP 13-01 and PM-1423 February 5, 2014 Paae 8 The Public Works Department, as part of their comments, has included a requirement for the Applicant to submit plans relating to grading and erosion control for review and approval. SECTION 5. The City Council does hereby adopt the Conditions of approval applicable to Tentative Parcel Maps: (a) The subject property shall be subdivided and maintained in substantial compliance with Exhibit 'A' dated January 22, 2014; and (b) Decorative block walls with cap shall be installed around the perimeter of each property and installed in accordance with the adopted Specific Plan 13-01. Any fences and/or walls shall be subject to the development standards contained in the Specific Plan relating to material, maximum allowable height and yard setback. Proposed wall material shall be subject to review and approval by the Planning Division; and (c) Should any existing trees on the property that are designated as a Mature Tree in Accordance Wifh the Cifx/'S Tnna, Ordinance be removed, a tree removal application shall be submitted to the City's Tree Department (Planning Division) for review and approval prior to any said removal; and (d) Any proposed structures shall be developed in compliance with the current development standards and design guidelines contained within the adopted Specific Plan 13 -01; and (e) The parcel map may be subject to the following Development Impact Fees, as required: Public Art Flood Control Traffic Impact Parkland In-Lieu (0 The Applicant shall comply with all comments and conditions of approval as determined by the City's Public Works Department as shown on Attachment #7; and (g) The Applicant shall comply with all comments and conditions of approval as determined by the Valley County Water District, the water purveyor for the subject project, as shown on Attachment #8; and Resolution 2014-001 SP 13-01 and PM-1423 February 5, 2014 Page 9 (h) The Applicant shall comply with all comments and conditions of approval as determined by the Los Angeles County Sanitation District as shown on Attachment #9-, and (i) The Applicant shall comply with all comments and conditions of approval as determined by the Los Angeles County Fire Department, as shown on Attachment #10; and (j) In accordance with the requirements of the Public Works Department, the Applicant shall provide separate and independent water and sanitary sewer service to each property; and (k) Pursuant to Chapter 97, Part 2 of the City's, Municipal Code, all utilities shall be undergrounded to each of the parcels-, and (1) The Applicant shall disclose to each individual on all rental agreements that the respective unit may be adjacent to, or nearby the City of Baldwin Park's Police Station; and (m) That the Applicant shall install or cause to be installed individual, independent service to each separate property for any and all utility companies that provide service to said properties, including but not limited to Valley County Water District, Southern California Edison, The Gas Company, Verizon Telephone, and Time Warner Cable; and (n) The Final Map shall comply with the time frames as contained within the California Subdivision Map Act; and (o) The Applicant shall sign and have notarized an affidavit within ten (10) days of the date of this resolution, stating that the applicant has read and accepts all of the conditions of approval. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution and forward a copy hereof to the City Planner and the Applicant. PASSED AND APPROVED this 5th day of February, 2014. Resolution 2014-001 SP 13-01 and PM-1423 February 5, 2014 Page 10 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES) SS. CITY OF BALDWIN PARK ) 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution 2014-001 was duly and regularly approved and adopted by the City Council at a regular meeting thereof, held on the 5th day of February, 2014 by the following vote: AYES- COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ALEJANDRA AVILA, CITY CLERK ®R ffel HAM Lda"* -_VITXS • A _I � YjMg WAIF _I WE= by,oliTza. MIA February 19, 2014 SUBJECT: Approval of the Recognized Obligation Payment Schedule (ROPS 14- 15A) for the period from July 1, 2014 through December 31, 2014 and Administrative Budget for FY 2014-15 by the City Council as Governing Body of the Successor Agency to the Community Development Commission To adopt the Recognized Obligation Payment Schedule (RODS 14-15A) for the period from July 1, 2014 through December 31, 2014. This action would be taken by the City Council acting as the governing body of the Successor Agency to the Community Development Commission ("CDC") with respect to redevelopment agency matters. Assembly Bill X1 26 ("AB 26") was drafted with recognition that redevelopment agencies had a variety of debts and obligations that still must be met in order to avoid causing harm to the persons to whom those debts and obligations are owed. Successor agencies are supposed to receive tax revenues from the county auditors in order to ensure those obligations, referred to in AB 26 as "enforceable obligations," will be met. In order to enable the County of Los Angeles to determine how much tax revenue a successor agency needs to meet its enforceable obligations; AB 26 requires the preparation of a series of schedules of enforceable obligations. The first two schedules, the Enforceable Obligation Payment Schedule ("EOPS") and the Preliminary Draft Recognized Obligation Payment Schedule ("PDROPS") were approved by the Community Development Commission (Commission) prior to its dissolution. Those schedules formed the basis for the preparation of the first schedule previously approved by the City Council, as the governing body of the successor agency (Successor Agency), the Recognized Obligation Payment Schedule ("ROPS"). Approval of ROPS 14-15A February 19, 2014 Page 2 of 5 A ROPS must be prepared and presented to the City Council as the governing body of the successor agency for approval for each six-month period, from January 1 through June 30 and from July 1 through December 31, until all of the Commission's enforceable obligations have been paid in full. The approved ROPS is then submitted to the Oversight Board for approval. Following Oversight Board approval, the ROPS is sent to the Department of Finance and other agencies. On June 27, 2012, AB 1484 was enacted providing technical amendments, new rules and new deadlines for the redevelopment dissolution process. In terms of the ROPS, the Successor Agency must submit an Oversight Board approved ROPS 14-15A for the period of July 1, 2014 through December 31, 2014, to the DOF no later than March 3, 2014. If the ROPS is not submitted on time, there will be a civil penalty of $10,000 per day for every day that the ROPS is not submitted to the DOF. The penalty is to be paid to the County Auditor- Controller for distribution to the taxing entities The Successor Agency must notify the County Executive Officer, the County Auditor Controller, and DOF, at the same time the Successor Agency submits a proposed action to the Oversight Board for approval. Also, all actions taken by the Oversight Board must be adopted by resolution. In addition, DOF has changed the format for the ROPS. Some of the requirements on the new ROPS format include: • Agencies report actual amounts paid from tax increment from the previous six- month period. • Enforceable obligations listed on one form regardless of funding source. No longer required to report monthly enforceable obligation estimates. Only six- month estimates are required. • Agencies are required to report fund balances for different fund sources. The report of available fund balance information covers two ROPS period. • Beginning with ROPS 13-14B, agencies must use the Redevelopment Agency Dissolution Web Application (RAD App) for ROPS submission. Email submission will no longer be accepted. The Successor Agency has complied with the requirements to prepare and approve a ROPS, submit it to the Oversight Board for approval and submit it to DOF, the State Controller's Office and the County Executive Officer and Auditor-Controller for all periods through the January through June 2014 six-month period. The Successor Agency now has before it the ROPS 14-15A for the period of July 1, 2014 through December 31, 2014 for its consideration. (The Department of Finance has established a new naming convention for the ROPS, using the fiscal year and a letter indicating whether the ROPS is for the first or second six-month period within the fiscal year.) If approved, the ROPS 14-15A will be submitted to the Oversight Board for review at a regular meeting scheduled for Tuesday February 25, 2014 and at the same time to the County Executive Officer, the County Auditor Controller, and the DOF. Approval of ROPS 14-15A February 19, 2014 Page 3 of 5 If approved by the Oversight Board, the approved ROPS must then be provided to the Los Angeles County Auditor, the State Controller and the Department of Finance and posted on the Successor Agency's website. 1 &10-11 X T, q JI-11 1 Under AB 26 and AB 1484, the City Council, as the successor agency, may only pay the enforceable obligations of the former Commission listed on the ROPS. The successor agency is prohibited by AB 26 and AB 1484 from entering into new obligations, except as necessary for administration of the successor agency and the winding up of the Commission's business. The intent of the ROPS is to identify all enforceable obligations of the former Commission payable before December 31, 2014. Nothing in the redevelopment dissolution legislation provides for the assumption of the Commission's obligations by the City. The liability of the successor agency for the CDC's obligations is limited to assets transferred to the City, as successor agency, from the Commission by operation of law. Per AB 26, the successor agency is to receive up to $250,000 for administrative costs ; 4- ; 1- 41 A 1- 4-1- per year from +kp D edevelopment Property lax 'rust Fund (RPTTF) dis r u y F%-'] y Mill LilU I%%-- Upill L I I Ly I I L 1LJ Led U Ll ie County of Los Angeles. However, at this time, it unknown how much RPTTF the successor agency will receive during the fiscal year 2014-15. RECOMMENDATION Staff recommends the City Council, as governing body of the Successor Agency: 1. Adopt the Recognized Obligation Payment Schedule (ROPS) 14-15A for the period of July 1, 2014 through December 31, 2014; and 2. Adopt the Successor Agency Administrative Budget for Fiscal Year 2014-15; and, 3. Direct staff to proceed with submitting the draft ROPS 14-15A for approval to the Oversight Board; and 4. Send the approved ROPS to the County Executive Officer, County Auditor Controller, the State Controller and Department of Finance; and 5. Instruct staff to post the approved ROPS 14-15A on the City's website. ATTACHMENT 1. Recognized Obligation Payment Schedule (ROPS) 14-15A for July 1, 2014 — December 31, 2014 2. 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Q U '� Q w O C N m E Q Q U N O c ° d Q. ° N d' N + ", N W Q O ° C6 N aY ° tL Y O o d c Y e' Y : Q 07 C:}. U C .... s= cOi ur S. N O 3yy O O �.yR �.It LLI j N.'O �.�R.. N m OO OO .�R-. d�NOd .y@-� -. N:.su` �O N N C NC c @ O T�NO al N O (OD- > E N O O aM fl X N O N NNtA a d 0 a v Q O O a C N > E N O O X N O G U) mzof w Lu za w a mz� U �m�? w w crz� W x Q 0.— N M :v �n w 0'n co m ° IL m !I i i I i W as c i LD) I I cu 70 _0 > E -0 LL < (D O r_ 0 < 70 ku _0 O)o C: 0- < a) ED 70 (1) 0 > N U) ry, a) E (D E U) E4 O 0 n 0) 0 L) W cu (D a) 0 U- > z a) (D a) 0 E i 7a LD or- 0- 0 1 -0 -0 U) :3 a) .2 4 a) cu (D _0 N 0 a) a) (D CU o 0. Er > ':O, < a) a) a) a) u) 0 UO) cu C) U) CIS E ( a) 0 E u E 0 > 0 a) m m 0 (L a) 0- 0 0 CL E cu 0 a) -E C L) m 0 U) 0) m U) 0 C) Ln U) -2 N W 0 M Lo > 0- Ca mo 0 CO m m () .2) a5 0 ro- O N E 0 > a) 0 Cu 0) (D a) 0) 0 X cc a) ca W 1 C: C6 0 a) E a) US NU) (n a) (D U) L) i -0 CO M 76 CB O LL E I 0 -0 :3 L) 0 q a) a) -0 E C') a) 70 .2 E W .2 cu 0 C) 0 0- N CB ,III (n C) >I L I 0 ol U) 0 O 1 U) > E E 7- N=CL E 0 L) 0 q) C:) C:) a) :3 co 0) Y) _0 m 0 06 Z >, a) E n 0 16,> 0- 0- m 0 7C3 0- co o6 1 i Successor Agency Administrative Budget FY 2014 -15 City of Baldwin Park Successor Agency Administrative Budget for Fiscal Year 2014 -15 Successor Agency: Non- Housing Personnel Cost Chief Executive Officer Community Development Manager Personnel Risk Manager Director of Finance Assistant Accounting Manager Accountant Management Assistant Sr. Finance Clerk Sr. Finance Clerk Finance Clerk Total Personnel Cost Percent ( %) of Total Labor Total 10% 26,500 20% 27,800 5% 7,300 15% 30,300 50% 74,900 10% 9,200 10% 8,600 10% 7,800 10% 7,600 3% 2,100 202,100 Total Operating Administrative Costs 47,900 Total Administrative Budget 250,000 Total Non - Housing Administrative Costs 250,000 Total Housing Administrative Costs - Total Housing & Non- Housing Administrative Budget $ 250,000 C:\ Users \RTam\AppData \Local \Microsoft \Windows \Temporary Internet Files \OLK4287 \FY14 -15 Admin Budget - ROPS (Updtd 2- 12 -14) . e „ .. _ .. Total (Based on Maximum Non- Admin Cost Operating Administrative Costs Housing Housing Allowed) Consulting Services (Harrell & Co Advisors, LL) 5,000 - 4,000 Legal Fee 32,000 - 10,000 Audit Fee 5,900 - 6,000 Facility Rental 13,680 12,000 Information & Support Services Charges 20,620 - 7,000 Internal Insurance Charges 22,619 - 7,000 Oversight Board (Copies, Printing, & Supplies) 1,200 - 1,200 Training 1,000 - 700 102,019 - 47,900 Total Operating Administrative Costs 47,900 Total Administrative Budget 250,000 Total Non - Housing Administrative Costs 250,000 Total Housing Administrative Costs - Total Housing & Non- Housing Administrative Budget $ 250,000 C:\ Users \RTam\AppData \Local \Microsoft \Windows \Temporary Internet Files \OLK4287 \FY14 -15 Admin Budget - ROPS (Updtd 2- 12 -14) ITI IN IN FEBRUARY 7:00 P r � 1 • r r BALDWIN p - Manuel Lozano Ricardo Pacheco Cruz Baca Monica Garcia Susan Rubio - Chair - Vice Chair - Board Member Board Member Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Finance Se invita al publico a dirigirse a la Agencia nombrada en esta Authority on any matter posted on the agenda or on any agenda, para hablar sobre cualquier asunto publicado en la other matter within its jurisdiction. if you wish to address agenda o cualquier tema que estd bajo su jurisdiccion. Si usted the Board, you may do so during the PUBLIC desea la oportunidad de dirigirse a la Agencia, pods hacerlo COMMUNICATIONS period noted on the agenda. Each durante el periodo de Comentarios del Publico (Public person is allowed three (3) minutes speaking time. A Communications) anunciado en la agenda. A cada persona se Spanish speaking interpreter is available for your le permite hablar por tres (3) minutos. Hay un interprete para convenience. su conveniencia, FINANCE AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; nr .9) nire•t staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N No se podra tomar acci6n en a1gbn asunto a menos que sea incluido en la agenda, o a menos que exista algbna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 filar asuntos para tomar en consideraci6n en Juntals proxil mas. r, digo de Gobierno IQ'I-ArICA 0' UV V-10a CONSENT CALENDAR 1 TREASURER'S REPORT: DECEMBER 2013 Staff recommends that the City Council receive and file the December 2013 Treasurer's Report. ADJOURNMENT CERTIFICATION 1, Alejandra Avila, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 13th day of February 2014. Alejandra Avila Secretary PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e -mail at,rcaballero@baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) P � A - R - K 4 A � AGENDA CITY OF BALDWIN PARK FEB 1 9 STAFF REPORT ITEM N0. The purpose of this report is to provide the Treasurer's Report for December 2013. • A� • The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). The report separates cash into the following three sections: ® State of California Local Agency Investment Fund (LAIF) — this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.,), payroll, or to pay the various bond payments. • Fiscal Agent Funds - these amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. ® Cash- this section provides the cash balances in the various checking accounts the City uses to pay its on -going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax) in December, January and May of each year. k Treasurer's Reports: December 2013 Page 2 it Staff recommends that the City Council receive and file the December 2013 Treasurer's Report. ATTACHMENT December 2013 Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT December 31, 2013 ESTIMATE INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local 24,785,027.08 24,785,027.08 Agency Investment Fund 24,785,027.08 Varies City 0.26% Varies Housing Authority 0.26% Varies Fiscal Agent Funds - City Varies Varies Fiscal Agent Funds - Success( Varies Varies Varies 24,785,027.08 24,785,027.08 24,785,027.08 24,785,027.08 Varies 37,938.65 37,938.65 37,938.65 37,938.65 24,822,965.73 24,822,965.73 24,822,965.73 24,822,965.73 Varies 2,135,136.13 2,135,136.13 2,135,136.13 2,135,136.13 Varies 2,937,769.37 2,937,769.37 2,937,769.37 2,937,769.37 $ 29,895,871.23 $ 29,895,871.23 5,072,905.50 $ 29,895,871.23 Total Investments $ 29,895,871.23 Cash City Checking 6,989,975.73 City Miscellaneous Cash 68,591.94 Comm. Develop. Comm. 0.00 Successor Agency 595,738.60 Housing Authority 298,367.98 Financing Authority 0.00 Total Cash 7,952,674.25 Total Cash and Investments $ 37,848,545.48 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report There was no investment maturity /purchase transaction made for the month of December 2013 and several deposits /withdrawals wen made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investmen liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six month: that all investments are in compliance to the City's Statement of Investment Policy Approved by: Finale Director R4411 I ML010 [go I 111 I FEBRUARY 19,2014 11 PM PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Housing Se invita al publico a dirigirse a la Agencia nombrada en Authority on any matter posted on the agenda or on esta agenda, para hablar sobre cualquier asunto any other matter within its jurisdiction. If you wish to publicado en la agenda o cualquier tema que este bajo address the Board, you may do so during the su jurisdiccion. Si usted desea la oportunidad de dirigirse PUBLIC COMMUNICATIONS period noted on the a la Agencia, podra hacerlo durante el periodo de agenda. Each person is allowed three (3) minutes Comentarios del Pdblico (Public Communications) speaking time. A Spanish speaking interpreter is anunciado en la agenda. A cada persona se le permite available for your convenience. hablar por tres (3) minutos. Hay un interprete para su con veniencia. HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISi6N No se podra tomar acci6n en algbn asunto a menos que sea incluido en la agenda, o a menos que exista algbna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1 TREASURER'S REPORT: DECEMBER 2013 Staff recommends that the City Council receive and file the December 2013 Treasurer's Report. ADJOURNMENT CERTIFICATION 1, Alejandra Avila, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 13th day of February 2014. rk Alejandra Avila Secretary PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Mall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e -mail at rcaballero@baldwinpark.com . In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) P � A - R - K AGENDA CITY OF BALDWIN PARK FEB 1.4 STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Mike Taylor, Acting Executive Team Manager Craig A. Graves, Finance Director DATE: February 19, 2014 SUBJECT: Treasurer's Report: December 2013 Puma, The purpose of this report is to provide the Treasurer's Report for December 2013. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). The report separates cash into the following three sections: • State of California Local Agency Investment Fund (LAIF) — this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.,), payroll, or to pay the various bond payments. • Fiscal Agent Funds - these amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. • Cash- this section provides the cash balances in the various checking accounts the City uses to pay its on -going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax) in December, January and May of each year. Treasurer's Reports: December 2013 Page 2 0 t 1► Staff recommends that the City Council receive and file the December 2013 Treasurer's Report. December 2013 Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT December 31, 2013 ESTIMATE INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local 24,785,027.08 24,785,027.08 Agency Investment Fund Varies 37,938.65 37,938.65 City 0.26% Varies Housing Authority 0.26% Varies Fiscal Agent Funds - City Varies Varies Fiscal Agent Funds - Success( Varies Varies Varies 24,785,027.08 24,785,027.08 24,785,027.08 24,785,027.08 Varies 37,938.65 37,938.65 37,938.65 37,938.65 24,822,965.73 24,822,965.73 24,822,965.73 24,822,965.73 Varies 2,135,136.13 2,135,136.13 2,135,136.13 2,135,136.13 Varies 2,937,769.37 2,937,769.37 2,937,769.37 2,937,769.37 $ 29,895,871.23 $ 29,895,871.23 5,072,905.50 $ 29,895,871.23 Total investments $ 29,895,871.23 Cash City Checking 6,989,975.73 City Miscellaneous Cash 68,591.94 Comm. Develop. Comm. 0.00 Successor Agency 595,738.60 Housing Authority 298,367.98 Financing Authority 0.00 Total Cash 7,952,674.25 Total Cash and Investments $ 37,848,545.48 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Reporl There was no investment maturity /purchase transaction made for the month of December 2013 and several deposits /withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investmen liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six month: that all investments are in compliance to the City's Statement of Investment Policy Approved by: y Finaece Director TO: Honorable Mayor and Members of the City Council FROM: Mike Taylor, Acting Executive Team Manager Craig A. Graves, Finance Director DATE: February 19, 2014 SUBJECT: Treasurer's Report: December 2013 • The purpose of this report is to provide the Treasurer's Report for December 2013. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). The report separates cash into the following three sections: • State of California Local Agency Investment Fund (LAIF) — this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.,), payroll, or to pay the various bond payments. • Fiscal Agent Funds - these amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. • Cash- this section provides the cash balances in the various checking accounts the City uses to pay its on -going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax) in December, January and May of each year. Treasurer's Reports: December 2013 Page 2 None Staff recommends that the City Council receive and file the December 2013 Treasurer's Report. December 2013 Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT December 31, 2013 ESTIMATE INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local 24,785,027.08 24,785,027.08 Agency Investment Fund 24,785,027.08 Varies City 0.26% Varies Housing Authority 0.26% Varies Fiscal Agent Funds - City Varies Varies Fiscal Agent Funds - Successi Varies Varies Varies 24,785,027.08 24,785,027.08 24,785,027.08 24,785,027.08 Varies 37,938.65 37,938.65 37,938.65 37,938.65 24,822,96533 24,822,965.73 24,822,965.73 24,822,965.73 Varies 2,135,136.13 2,135,136.13 2,135,136.13 2,135,136.13 Varies 2,937,769.37 2,937,769.37 2,937,769.37 2,937,769.37 $ $ 29,895,871.23 5,072,905.50 $ 29,895,871.23 29,895,871.23 Total Investments $ 29,895,871.23 Cash City Checking 6,989,375.73 City Miscellaneous Cash 68,591.94 Comm. Develop. Comm. 0.00 Successor Agency 595,738.60 Housing Authority 298,367.98 Financing Authority 0.00 Total Cash 7,952,674.25 Total Cash and Investments $ 37,848,545.48 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report There was no investment maturity /purchase transaction made for the month of December 2013 and several deposits /withdrawals wen made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investmen liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six month: that all investments are in compliance to the City's Statement of Investment Policy Approved by: ;7 , Director