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HomeMy WebLinkAbout2014 03 05NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, MARCH 5, 2014 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706, Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: February 27, 2014 Manuel Lozano Mayor AFFIDAVIT OF POSTING 1, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on February 27, 2014. Alejandra Avila City Clerk CITY COUNCIL SPECIAL MEETING Please note time and meeting MARCH 5, 2014 location 5:30 PM CITY HALL — 3dFloor, Conference Room 307 14403 EA S T PA CIFIC A VENUE BALDWIN PARK, CA 91706 (6 26) 960-4011 BALDWIN P - A R- K Manuel Lozano Mayor Ricardo Pacheco Mayor Pro Tern Cruz Baca Councilmember Monica Garcia Councilmember Susan Rubio Councilmember PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish-speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al p0blico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda,, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concilio o a1guna de sus Agencias, podr6 hacerlo durante e/ perfodo de Comentarios del Pdblico (Public Communications) anunciado en la agenda. A cada persona se /e permite hablarpor tres (3) minutes. Hay un int6rprete para su conveniencia. — I CITY COUNCIL SPECIAL MEETING — 5:30 P.M. CALL TO ORDER ROLL CALL: Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tern Ricardo Pacheco and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera e/ limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: I ) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting, [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar action en alg6n asunto a menos que sea incluido en la agenda, o a menos que exista algOna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobiemo §54954.2] STUDY SESSION / OPEN SESSION Xell] 0 1" 1 NITA 19: 11011 &1 a Lyj rag Lei 0 w1:10111 KPI617-2 Oman 10 Lej ivi I WMIJ a RECESS TO CLOSED SESSION 2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Section 54956.9 Name of Case: Julian Casas v, City of Baldwin Park et al. Case Number: BS 145297 3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Section 54956.9 Kevin Kirkman, Case No. 2012114746 RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION 1, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on February 27, 2014, I Y Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2" d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or e -mail rcaballero abaldwlMak.cor 7. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34,102.104 ADA TITLE IQ eA 1AHMA A m 1:3:2 11 L, INN MARCH 5, 2014 7:00 • COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 BALDWIN P- A w R, K Manuel Lozano Ricardo Pacheco Cruz Baca Monica Garcia Susan Rubio - Mayor - Mayor Pro Tern - Council Member - Council Member - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al p6blico a dirigirse al Concilic, o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea /a oportunidad de dirigirse a/ Concilio o a1guna de sus Agencias, podri hacerlo durante e/ periodo de Comentarios del POblico (Public Communications) anunciado en la agenda, A cada persona se le permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. CITY COUNCIL REGULAR MEETING — 7:00 PM INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL. Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tem Ricardo Pacheco and Mayor Manuel Lozano - 0 This is to announce, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Proclamation proclaiming Adult Education Week. Certificate Presentation to Baldwin Park High School Students for their participation in the "Clean Cart Challenge" that was organized by Waste Management. PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may' - 1) Briefly respond to statements made or questions asked by persons; � or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting, [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome acci6n en alg6n asunto a menos que sea incluido en la agenda, o a menos que exista alg6na emergencia a circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y1d fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobiemo §54954,2] City Council Agenda — MARCH 5, 2014 Page 2 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands. 2. CLAIM REJECTION Staff recommends City Council reject the claims of Pedro James Lane and the Heirs of Linda Tilton and direct staff to send the appropriate notice of rejection to claimants. FINANCE It is recommended that the City Council approve the contract of Mr. Craig A. Graves as Director of Finance. 4. RESOLUTION NO. 2014 -005 AMENDING RESOLUTION NO. 2014 -002 BY APPOINTING A NEW REPRESENTATIVE TO THE CIVIL DEFENSE AREA "D" GENERAL MEMBERSHIP COMMITTEE Staff recommends that the City Council appoint a member to the Civil Defense Area "D" General Membership Committee by waiving the reading, read by title only, and adopt Resolution No. 2014 -005 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING RESOLUTION 2014 -002 BY APPOINTING A NEW REPRESENTATIVE TO THE CIVIL DEFENSE AREA "D" GENERAL MEMBERSHIP COMMITTEE ". SET MATTERS - PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard). If in the future you wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk and /or City Council at or prior to the public hearing. 5. PUBLIC HEARING AND ADOPTION OF THE BUDGET FOR FISCAL YEAR 2013/2014 FOR THE CITY, FINANCING AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY It is recommended that the City Council, Financing Authority, Housing Authority and Successor Agency conduct a public hearing and following the public hearing approve the proposed Fiscal Year 2013/2014 Budget as presented or amended and waive further reading, read by title only and adopt Resolution Nos. 2014 -006 (City); FA 2014- 001, (Financing Authority), HA 2014 -001 (Housing Authority), and SA 2014 -001 (Successor Agency); respectively. Reference Item #1 on Successor Agency City Council Agenda — MARCH 5, 2014 Page 3 6. PUBLIC HEARING REGARDING THE FISCAL YEAR 2014 -2015 ANNUAL ACTION PLAN (PUBLIC SERVICE PROGRAMS) AND CITIZEN PARTICIPATION PLAN Staff recommends that the City Council conduct the public hearing and following the public hearing approve the allocations for the FY 2014 -2015 CDBG public service programs by selecting one of the following options: • OPTION 1 — Approve the Joint Commission's recommendations for funding • OPTION 2 — Revise allocations as the City Council deems appropriate. 7. APPROVAL OF REDESIGN OF CITY LETTERHEAD Staff recommends that City Council approve one of the two (2) sample letterheads and envelopes. CITY COUNCIL ACTING AS SUCCESSOR AGENCY THE COMMUNITY DEVELOPMENT COMMISSION SET MATTERS - PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard). If in the future you wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk and /or City Council at or prior to the public hearing. 1. PUBLIC HEARING AND ADOPTION OF THE BUDGET FOR FISCAL YEAR 201312014 FOR THE CITY, FINANCING AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY It is recommended that the City Council, Financing Authority, Housing Authority and Successor Agency conduct a public hearing and following the public hearing approve the proposed Fiscal Year 2013/2014 Budget as presented or amended and waive further reading, read by title only and adopt Resolution Nos. 2014 -006 (City); FA 2014- 001, (Financing Authority), HA 2014 -001 (Housing Authority), and SA 2014 -001 (Successor Agency); respectively, Reference Item #5 on City Council City Council Agenda — MARCH 5, 2014 CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Request by Mayor Pro Tem Ricardo Pacheco for discussion & direction to staff on the following: Direct the City Attorney to look into guidelines that govern Councilmembers attending Council meetings by teleconference and whether teleconferencing is permitted or required under the California Government Code. Direct staff to provide background information, evaluate the impact of Ordinance 1290 and prepare a report for consideration at the City Council meeting of March 19, 2014. ADJOURNMENT L� I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 27th day of February 2014. r t' Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e -mail at rcaballero @baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda — MARCH 5, 2014 Page 5 ak flid'oNk F11 —A4 B_ALDWIN P,A.R,K - -- MAR 5 ITEM NO.- REPORT L%4- SUBJECT: Warrants and Demands The purpose of this report is for the City Council to ratify the payment of Warrants and Demands against the City of Baldwin Park. BACKGROUND AND DISCUSSION: The attached Claims and Demands report format meets the required information in accordance with the Government Code. Staff reviews requests for expenditures for budgetary approval and for authorization from the department head or its designee. The report provides information on payments released since the previous City Council meeting; the following is a summary of the payments released: 1. The payroll of the City of Baldwin Park consisting of check numbers 196068 — 196090. Additionally, Automatic Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control numbers 233593 - 233831 for the period of January 19, 2014 through February 01, 2014 inclusive, these are presented and hereby ratified, in the amount of $380,654.38. 2. General Warrants, including check numbers 199014 to 199210 inclusive, in the total amount of $527,821.70 constituting claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. 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MEMIM 4 This report requests the City Council reject the Claims for Damages, to Person or Property received for filing against the City. In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of a motion and that the claimants are sent written notification of said action. Staff recommends City Council reject the claims Pedro James Lane and the Heirs of Linda Tilton and direct staff to send the appropriate notice of rejection to claimants. Attachment(s) Claim filed by: • Pedro James Lane • Heirs of Linda Tilton CITY OF BALDWIN PARK ?I a q11 BALYDWIN CLAIM FOR DAMAGES RSON OR PROPERTY INSTRUCTIONS I READ CLAIM THOROUGHLY., 2 FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS. 3. THIS FORM MUST BE SIGNED. 4. DELIVER OR MAIL TO OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., 13ALDWIN PARK, CA 91706 WARNING • CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) • ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) CITY OF BALDWIN PARK HUMAN RESOURCESDEF RECEIVED 2014 FEB 2 0 AN 9: 1 Clerk's Official Filing Stamp To: City of Baldwin Park, 4. Claimant's Date of Birth (if a minor) 1. Name of Claimant /�j 5. Claimant's Occupation 2. Home Address of Clai ant s Number 6., ome Telephone . Number 3. Business Address of C)aImant &�,QwZOG 7 Business Telephone Number 8. Name and address to which you desire notices or communications to be sent regarding this claim: 9. When did DA AGE r INJURY occur? �(O,_Q Time: MY% Iq 10. Names of any City employees Involvedii INJURY or DAMAGE: Name Department If claim is for Equitable Indemnity, give date claimant served with complaint: 11. Where did..DAMAG.E or INJURY occur? 1 12. Describe in detail how Y DAMAGE or INJURY occurred. V 13. Were police or paramedics called? Yes �& No 11 14. If physician was visited d injury, include date of first visit and physician's If yes, was a report filed? Yes-0/ No ❑ name, address and phone number: If yes, what is the Report No? 14. Why do you claim the City of Baldwin Park is responsible? (Please be specific – Use additional sheet if necessary) wro)II&I //IV A /)IV 11ekde LZI, Alik__ �'T 15. List damages incurred to date? ZC5_1t_ 40f- 4C 4,\/ 0051S..0+ t 16. Total amount of claim to date: Basis for Computa ion: Limited Civil Case: �, Yes ❑ No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount shall be stated, but you are required to state whether the claim would be a limited civil, case (total amount of claim does not exceed $25,000).) 1 – 17. Total amount of prospective damages: $ Basis for Computati(n-4 �e= �&J" �-, 18. Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name —Address Phone Name Address Phone 19. Signature of Claimant or person filing on claimant's behalf; relationship to claimant and date: 1hereb certify (or declare) under penalty of pe jury under the laws of the state of California that the foregoing is true and correct to the best of my knowledge, jp r6' Relationship to Claimant Printed Name Date Note: Presentation of a false claim is a felony (venal Code Section 12) CC Form i (Rev V06) 4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706 WARNING ® CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) . ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) 4. Claimant's • �' Baldwin • D. • i minor) «% 1. of Claimant • ation 4 r 2. Home Address of Claimant 6. Ho ie Tele none Number s . _ r i 14. Why do you claim the City of Baldwin Park is responsible? (Please be specific — Use additional sheet if necessary) ®� 15. List damages incurred to date? Total • of • • . $19 r►; fit M ; w °iR Basis for - `'- Limited Civil Case: ❑ Yes ®°'No (State the amount of your claim if the total amount is $10,000 or less, If it is over $10,000 no dollar amount shall be stated, but you are required to state whether the claim would be a limited civil case (total amount of claim does not exceed $25,000),) 17. Total amount of prospective damages: $ 14. . eQasis for Computation: _ 18. Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name - Z Address Phone 19. Signature of Claimant or person filing on claimant's behalf; relationship to claimant and date: I hereby certify (or declare) under penalty of perjury under the laws of the state of California that the foregoing is true and correct to the best of my knowledge. r cn4 Signature Relationship tprinted Name Date Note: Presentation Ofi a ialSe Oiairn is a veiony (t'erlei �,oae out;tiuii i e-) ui, corm i Inev iiuoi T t IS Nt t y— !OAdm �..tra;iorJ rep �u, a & Farm CG w1, 111, r� m�. .Tes Fnrm GC1 B.�v'7,P.6.dw, Margaret L. Kirby Steven C. Kirby* sck_irbv@,)kirbjandktrby coin www.kirbyandkirby.com *U.S. Marine 69-71 Office of the City Clerk Baldwin Park 1,1403 E. Pacific Ave. Baldwin Park, California 9170(t 2614 Artesia Boulevard Redondo Beach, California 90278-3312 Dear City Clerk, Telephone (310) 372-8429 Fax (310) 372-7660 Enclosed herewith is the Claim for Damage for the Wrongful Death of Linda Tilton. MtEWFIRM H Sincere y, AM 77J LLIZW 1 TO: FROM: DATE: SUBJECT: PURPOSE CITY OF BALDWIN PARK S AFF REPORT ITEM NO. Honorable Mayor and Members of the City Council Robert N. Tafoya, City Attorney .,,. March 5, 2014 Approval of Contract for Mr. Craig A. Graves for Director of Finance The purpose of this report is to seek approval of the City Council of a contract between Mr. Craig A. Graves and the City of Baldwin Park for Mr. Graves to perform the duties of Director of Finance. BACKGROUND Director of Finance Craig A. Graves would be paid a base salary of $130,000 per year. This amount is less than the salary of the previous Director of Finance (139,000) and less than what is currently listed in the City's salary resolution which is also $139,000. Based on a survey of similar cities, this salary appears to be at the lower end of Finance Director's salaries for a City of this size and magnitude and of cities in the San Gabriel Valley. Mr. Graves is also requesting a severance equal to his salary for three months in the event he is terminated and the benefits that are designated in the Executive Team Benefit Resolution. These are the same benefits provided to other Baldwin Park Department Heads. Mr. Graves would be brought in under the new PERS formula for miscellaneous employees which is 2% @ 62 and he would be required to contribute 6.25% under the new formula. The existing executive team members are under the City's 2.7 @ 55 formula and contribute 3 %. The effective date of the contract would be same day of his appointment to Director of Finance which was December 16, 2013. The cost of the contract is covered in the Proposed Budget for Fiscal Year 2013 -14. RECOMMENDATION It is recommended that the City Council approve the contract of Mr. Craig A. Graves as Director of Finance. Attachments: Contract THIS AGREEMENT is made and entered into this day, March 5, 2014, by and between the City of Baldwin Park, a general law city (hereinafter "City") and Craig Graves (hereinafter "Employee"). a. City agrees to employ Employee as Finance Director with the responsibility to perform all of the usual and customary duties of management and operation of the Finance Department. Employee shall also work on such other leg-ally permissible and proper duties and Iunctions the Chief Executive Officer or City Council may from time to time assign (collectively, the "Employment Duties"). b. Employee shall satisfactorily perform the Employment Duties with a high degree of professionalism and shall work the schedule needed to ensure accomplishment of that performance. Nothing contained in this Agreement shall prevent Employee's occasional professional, teaching or related activities, subject to the prior approval of the Chief Executive Office or City Council which approval will not be unreasonably withheld and only if such activity does not affect Employee's performance of any of the Employment Duties. Section 2. Compensation/Benefits a. Notwithstanding anything to the contrary in the presently effective City Salary Resolution, for satisfactory performance of all the Employment Duties, Employee's base annual salary shall be One Hundred and Thirty Thousand Dollars ($130,000). Employee's base annual salary may hereafter be modified, from time to time as approved by the parties by formal written amendment to this Agreement. Any such modification shall be based on the City Council's evaluation of Employee's performance, in consultation with the Chief Executive Officer. The evaluation shall be based on reasonable criteria determined by City. b. City shall provide to Employee all fringe benefits as are now, or as may hereafter be given to all department heads of-City, as detailed in the attached "Executive Employee Benefit Matrix." C. Employee has elected to receive a cell phone provided and paid for by City. Section 3. Employee is an "AT WILL" EM21oyee a. Employee is an "AT WILL" employee and shall serve at the pleasure of the City Council and nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the City Council to terminate the services of Employee for any reason, or no reason at all, with or without cause, at any time, subject only to the provisions set forth in Section 4 of this Agreement. b. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of Employee to resign at any time from his position with City with no notice required. a. In the event the City Council terminates Employee's employment as Finance Director pursuant to this Agreement, and if Employee is not otherwise'm breach of the terms of this Agreement, and if Employee executes a written waiver of any and all claims the Employee may have against the City, including, but not limited to, a Civil Code Section 1542 waiver, then and only then the City shall pay a lump sum cash payment equal to three (3) months base salary ("Severance Pay") to Employee. The City shall be relieved of any obligation to pay Severance Pay if Employee fails to execute a waiver as described above or if Employee is terminated for malfeasance in carrying out the duties obligated under,tbis Agreement or if the Employee is convicted of any illegal act involving moral turpitude or personal gain. Section 5. General Provisions a. This Agreement shall constitute the entire agreement between the parties regarding Employee's employment as Finance Director. b. The Agreement can only be modified in writing and only if signed by Employee and the Mayor of Baldwin Park. C. This Agreement shall be retroactively effective as of December 16, 2013. Mayor Manuel Lozano ATTEST: City ity Clerk dpk BAMWIN OF BALDWIN PARK TO: Honorable Mayor and City Council Members FROM: Michael Taylor, Executive Team Manager DATE: March 5, 2014 STAFF REPORT SUBJECT: Resolution No. 2014-005 Amending Resolution No. 2014-002 by Appointing a New Representative to the Civil Defense Area "D" General Membership Committee PURPOSE This report requests that the City Council designate a representative to the Civil Defense Area "D" General Membership Committee as it was vacated by Councilmember Monica Garcia at her request. Traditionally, every year following the reorganization of the City Council, the Council is requested to designate members as representatives and alternates on certain committees and organizations. Additionally, in-house committee appointments are included with this report for review and consideration of amendments. The City Council made its appointments on February 5, 2014. Councilmember Monica Garcia has since expressed that she cannot participate on any council committees due to her current schedule. Councilmember Garcia has officially resigned as Representative to the Civil Defense Area "D" General Membership Committee. As such, a replacement Mayor or Councilmember must be appointed to this vacancy, The Committee meets on the 3r Thursday, at 8:30 a.m., in Glendora. There is no stipend for this Committee. FISCAL IMPACT No fiscal impact. Staff recommends that the City Council appoint a member to the Civil Defense Area "D" General Membership Committee by waiving the reading, read by title only, and adopt Resolution No. 2014-005 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING RESOLUTION 2014-002 BY APPOINTING A NEW REPRESENTATIVE TO THE CIVIL DEFENSE AREA "D" GENERAL MEMBERSHIP COMMITTEE". ATTACHMENTS • Resolution No. 2014-005 RESOLUTION NO. 2014-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING RESOLUTION 2014-002 BY APPOINTING A NEW REPRESENTATIVE TO THE CIVIL DEFENSE AREA "D" GENERAL MEMBERSHIP COMMITTEE The City Council of the City of Baldwin Park, California, does hereby resolve as follows.. WHEREAS, it is the Council's desire to review and/or amend the existing appointments, and %� U -a' she cannot WHEREAS, Councilmember Monica Garcia has expressed th L 11 participate on any council committees due to her current schedule. Councilmember Garcia has officially resigned as Representative to the Civil Defense Area "D" Committee; and WHEREAS, The City Council shall appoint another Member to take the place of Councilmember Monica Garcia as the new Representative of this Committee. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council of the City of Baldwin Park does hereby appoint the following person as representative of the Civil Defense Area "D" General Membership — 3d Thursday, 8.-30 a.m., Glendora (MEMBERS RECEIVE A STIPEND — NO) Section 2. That all Resolutions inconsistent herewith are hereby repealed and rescinded, and Section 3. That the City Clerk shall certify to the adoption of this Resolution and shall forward copies hereof to said committee and appointee. APPROVED and ADOPTED this 5t" day of MARCH, 2014. • A 9 Existing Appointees New Appointees Representative- Council Member Monica Garcia Alternate: Chief of Police Michael Taylor Chief Michael Taylor Section 2. That all Resolutions inconsistent herewith are hereby repealed and rescinded, and Section 3. That the City Clerk shall certify to the adoption of this Resolution and shall forward copies hereof to said committee and appointee. APPROVED and ADOPTED this 5t" day of MARCH, 2014. • A 9 Resolution No. 2014-005 Page 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I 1, Alejandra Avila, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting held March 5, 2014 by the following vote of the Council: AYES. COUNCILP AEP ABERS - t-% I k� Ivi IVI L-I'\%J. NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: ALEJANDRA AVILA CITY CLERK V ® BALDWIN PA R,K im II a09 Ti - The Honorable Mayor & Chair and Members of the City Council, The Financing Authority, The Housing Authority and The Successor Agency Michael Taylor, Acting Executive Team age ief of P Craig A. Graves, Director of Finance March 5, 2014 SUBJECT: Public Hearing as�d Adoptio„ of the Budget for Fiscal Year 2013/2014 for the City, Financing Authority, Housing Authority and Successor Agency The purpose of this report is to present the proposed Fiscal Year 2013/2014 (FY 2014) Budget for City Council, Financing Authority, Housing Authority and Successor Agency to hold a public hearing and consider adopting the proposed budget. BACKGROUND /DISCUSSION Attached is the proposed budget for the City, the Financing Authority, the Successor Agency and the Housing Authority for the current Fiscal Year 2013/14. A public hearing must be held before the City Council and Agency Boards consider final adoption. The City Council approved a Resolution of Continuing Appropriations on June 19, 2013. This action allowed the City to continue to function using the budget for Fiscal Year 2012 -2013. On September 15, 2014 former Chief Executive Officer Vijay Singhal presented to the City Council a ten year financial analysis and projected budget for Fiscal Year 2013/14. On December 10, 2103 the City Council directed Acting Executive Team Manager and Chief of Police Michael Taylor and Interim Director of Finance Craig Graves to present a revised budget and five year plan to the City Council on December 16, 2013. After the special study session on December 16, 2013 the City Council directed the Acting Executive Team Manager and the Interim Director of Finance to prepare a budget proposal for the City Council to review in January of 2013. On January 29, 2104 the City Council reviewed the proposed General Fund budget for Fiscal Year 2013/14. After discussing the budget, the City Council directed staff to send out the appropriate notices for a public hearing to be held on March 5, 2014 and possible adoption of the proposed budget for Fiscal Year 2013/14. RESOLUTION NO. 2014 -006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2013 AND ENDING JUNE 30, 2014 THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the City of Baldwin Park for the fiscal year SEC 1 commencing July 1, 2013 and ending June 30, 2014, is hereby adopted as prepared and submitted by the Chief Executive Officer and as modified by the City Council for said fiscal year. A Budget is attached to this Resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several departments, offices, and agencies for the respective objects and purposes therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable ordinances of the City and statutes of the State. SECTION 3. That the authority granted for making expenditures from other than the General Fund shall be limited to the actual amount of money received from the source of funds indicated in the Budget for each department, section, or purpose, and no liability upon the General Fund is assumed or can be imposed in excess of such amounts as may be provided therefore in this Budget from the General Fund. In the event that the amounts of money received and credited to the special funds exceed the amount herein estimated, such excess receipts shall be considered deferred allocations in such special funds, contingent upon such receipt and no expenditure thereof made except under the provisions as provided by law or ordinance. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the City Council by a majority vote of a quorum of the City Council. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Resolution No. 2014 -006 Page 2 Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between cost center programs may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the City Council by a majority vote of a quorum of the City Council. (F) All transfers made pursuant to the above provisions shall be submitted to the City Council for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 5th day of March, 2014. MANUEL LOZANO MAYOR Resolution No. 2014-006 Page 3 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss: CITY OF BALDWIN PARK I 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on March 5t", 2014, by the following vote: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS.- ALEJANDRA AVILA CITY CLERK RESOLUTION NO. FA 2014 -001 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2013 AND ENDING JUNE 30, 2014 THE FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN_ PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2013 and ending June 30, 2014, is hereby adopted as prepared and submitted by the Interim Executive Director of the Financing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C)Transfers up to $15,000 between line items may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (D)AII transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. Resolution No. FA 2014 -001 Page 2 (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 5t" day of March 2014. i ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on March 5, 2014, by the following vote: ►• . . ALEJANDRA AVILA CITY CLERK RESOLUTION NO. SA 2014 -001 A RESOLUTION OF THE SUCCESSOR AGENCY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AGENCY FOR THE FISCAL YEAR COMMENCING JULY 1, 2013 AND ENDING JUNE 30, 2014 THE SUCCESSOR AGENCY BOARD MEMEBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Successor Agency of the City of Baldwin Park for the fiscal year commerecirg July 1, 2013 and ending June 30, 2014, is hereby adopted as prepared and submitted by the Executive Director of the Successor Agency and as modified by the Agency for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the Agency granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Agency is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Successor Agency by a majority vote of a quorum. (B) Any amendments made pursuant to the above provision shall also be submitted to the Oversight Board of the Successor Agency for approval. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 5th day of March 2014. MANUEL LOZANO CHAIR Resolution No. SA 2014-001 Page 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on March 5, 2014, by the following vote: AYES: MEMBERS: NOES: MEMBERS: 0 0-3.10 ilk I �k&UNIT4108011061 ALEJANDRA AVILA CITY CLERK RESOLUTION NO. HA 2014 -001 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2013 AND ENDING JUNE 30, 2014 THE HOUSING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Housing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2013 and ending June 30, 2014, is hereby adopted as prepared and submitted by the Executive Director of the Housing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C)Transfers up to $15,000 between line items may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (D)AII transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. Resolution No. HA 2014 -001 Page 2 (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 5t" day of March 2014 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on March 5, 2014, by the following vote: AYES: MEMBERS: . . AO 0 ALEJANDRA AVILA CITY CLERK 2013/2014 Budget Staff Report March 5, 2014 Paqe 2 Attached is the proposed City budget for the current fiscal year 2013/14. Total expenditures are $79,273,127. The proposed General Fund expenditures are $24,441,841. The proposed General Fund Budget includes no significant reductions in personnel or programs from the previous fiscal year and will maintain the same levels of service. While the budget is balanced, it is still a maintenance level budget with some service areas still understaffed. There is partial funding for a second Police Captain and Deputy City Clerk included in the proposed budget. The projected General Fund operating revenues are $24,538,400 leaving a small surplus of $96,559. This is in addition to the $1 million the City received for the franchise renewal fee from Waste Management in August 2013. With the projected small surplus and the fees from Waste Management the City is projected to have an unreserved General Fund Balance of $6,222,234 on June 30, 2014. The Neighborhood Services and Safety Department was also set up to provide for better budgetary accounting of actual police expenditures and those programs that are under the Police Department's supervision, but not direct law enforcement activities. Staff is now recommending that the City Council hold the required public hearing. After discussion and then, if in agreement, The City Council, the Financing Authority, the Successor Agency and the Housing Authority need to adopt the respective resolutions for the proposed and /or amended budgets. . Attached are the budget resolutions, the budget message and the various budgets that present the various budget issues in more detail and the proposed budgets for your consideration FISCAL IMPACT As noted in the attached budget message and documents. It is recommended that the City Council, Financing Authority, Housing Authority and Successor Agency conduct a public hearing and following the public hearing approve the proposed Fiscal Year 2013/2014 Budget as presented or amended and waive further reading, read by title only and adopt Resolution Nos. 2014 -006 (City); FA 2014 -001 (Financing Authority); HA 2014 -001 (Housing Authority), and SA 2014-001 (Successor Agency); respectively. ATTACHMENTS 1. Resolutions 2. Proposed FY 2013/2014 Budget Message 3. Proposed FY 2013/2014 Budget Document ,8A, LD I N P \ A . \.W � R / . K. PROPOSED BUDGET f ^ CITY OF BALDWIN PARK TABLE OF CONTENTS 10 CM-111 MVJ W."UNIMIMMEN M M11 W91611 04 111091 Transmittal Lcttcr ---------------------------------.PoucI-| Projected Fund Balance ........................................................................................... Page 1-8 SECTION 11 — PROPOSED GENERAL FUND REVENUE General Fund Revenue bv Type and Category ....................................................... Page 11-1 SECTION III — PROPOSDED GENERAL FUND EXPENDITURES General Fund Expenditures by Department and Category ................................... Page Dl-3 General Fund Expenditures by Cost Center with Department Totals ................... Page 111-4 General Food Expenditures by Category with Cost Center and Dept. Totals -- Pouo Ol-h SECTION IV — PROPOSED REVENUE ALL FUNDS SECTION V — PROPOSED EXPENDITURES ALL FUNDS \ | Expenditures b« Fund ............................................................................................. Page V-) Expenditures by Category ---------.—.-----------------.9uue\/-4 Expenditures by Department --------------.------------.9uucl/-5 Administration []1v -------------.--------Poeo\/ll Finance --.---------.—.-------.—Puvc\/I-2 Police..................................................................................................................... Page \/l-4 Neighborhood Safety & Services .......................................................................... Page \/|-5 Community Development ,__________------_----..-----..yaoc\/|6 PublicWorks ......................................................................................................... Page \/l08 Recreation & Community Services .................................................................... Page \7l}U SECTION V11 — PERSONNEL COST Personnel Cost Summary, Full Time & Part Time Positions .............................. Page \/O-1 Position Control Table, Full Time Positions ........................................................ Page \/ll-2 Part Time Cost Summary -------.--------------------..Puun\/D-6 TTTI i i i r, Jr- .,° ' ' F a, P'/\^R'K To The Ho:orebleKNayor and &4ember of the City CouncU: Attached for your consideration isthe City Budget for the current fiscal year 2013/14. The total budget / is $79,273,127. The budget includes the General Fund, Related Funds (receiving General Fund Support), Special Revenue Funds, The Financing Authority, the Successor Agency Funds, and The Housing Authority Funds. III Related Funds 7147,520 Special Funds 25,889,243 Financing Authority 5,248,9lO Successor Agency 13,276,510 Housin.eAuthoritv 5.269.I03 On September 15, 2013, the former City Chief Executive Officer, Vijay Singhal, had presented to the City Council a fiscal analysis and budget projections that included a budget year of Fiscal Year 2019/14 and a ten year financial projection and analysis that were calculated on the base year. The base year � | projection included various increases frorn the previous year's budget. These increases including funding for six police officer positions that had previously been frozen, increased overtime' and additional ' CITY OF 8ALDM0N PARK ' 14403 EAST PAC |F| CAVE NUE ' 8ALD\Y|N PARK, CA' 91706 ' (626 ) 960-4011 FAX (626) 962-2625 positions not included in the previous year's budget, increased consultant services and the funding of OPEB for the first time. OnDecern6er1O,2OIJ, the new Acting Executive Team Manager/Chief of Police Michael Taylor and the Interim Director of Finance Craig Graves met with the City Council. The City Council requested that revised budget be prepared for review on December lG'2OI3. On December lG' 2013, the Mayor and City Council reviewed revised proposed budget for the current fiscal year 2013/14. The revised budget had reduced the number of additional proposed positions and programs that had been included in the September budget presentation, eliminated the proposed funding for special events, eliminated all new equipment and facility repairs, and did not include initial payments toward the Medical Retiree Trust Fund (OPEB). At the recommendation of the Chief ufPolice a second Captain's position was added at this time. The result of these changes was m net decrease in expenditures of$2,O58'I96 reducing the City's projected deficit from the September, 20I3 projection of $3,639,277to$I,58I,081. There was discussion about other changes that might be incorporated into the budget. The Council discussed the need to explore sources of new or increased revenue sources. At the end of meeting the Mayor and [by Council gave direction to include the restoration of the second Captain's position and also a Deputy City Clerk's position. The City Council directed the Acting Executive Team Manager/ Chief of Police and the Director of Finance 10 present to the Mayor and City Council a revised proposed budget for their review on January 13,ZOI4. The January 13' 20I4 meeting was postponed until January 29, 2014. The City Council reviewed the proposed budget that contained several significant reductions in expenditures (the largest being the freezing of officer positions) and one major increase in revenues. The proposed General Fund Budget that was presented had a projected ending balance of$g6,559� Summary The General Fund Budget being proposed is balanced with a slight surplus $96,559 of operating revenues exceeding proposed expenditures. This surplus does not include the one-time payment oJ $1,000,O0O from the Waste Management franchise renewal fee. The projected operating revenues for the current fiscal year are $24,538,400 and the propose expenditures are $24,441/841. This was accomplished through a total team effort by both the members of the Executive Team, staff and the POA in recognizing the need to beep expenditures at a minimal level in the short term to lay the foundation for providing fiscal health for the City in the long Lerm. This is clearly e maintenance level budget providing basic services with minimal staffing levels. However' for the first time in many years there is no significant elimination of positions or programs from the previous year's budget After eliminating the expanded programs from the September projections, the City is able to close the gap with the recommendation of the Chief and the concurrence of the Police Officers Association tofreeze nine officer positions from the full staffing levels. The budgeted steMimB |-3 levels will still be greater than staffing levels the Police Department has had during the last two years where positions had been kept vacant for extended periods of time. ConfktingMessages — Broke Busted orHidden One of the challenges that staff and the City Council have had to deal with is what seemed to be conflicting messages of City's purported potential financial collapse, conflicting budget messages and being able to clearly understand the City's actual financial state, Unfortunately the mixed messages of the last few years have lead to mistrust and confusion about budgets, financial statements, costs and fund balances. Some of the budgets adopted over the last five years included many positions that were budgeted for and yet never filled. in some of those years actual revenues were substantially below what had been budgeted, but the City still ended up with asurp|us. This surplus occurred because during those same years actual expenditures were significantly lower than what had been approved in the adopted budget. Seventy-three per cent (73%) of the General Fund Budget goes to labor and so the only way that actual expenditures can be significantly lower than budgeted expenditures is for budgeted positions to be left vacant and not filled. During the last five years the only year the City General Fund had a year-end deficit was in Fiscal Year 2O11/12. The General Fund Deficit for Fiscal Year 2011/12 and the setting aside of funds for a potential future RDA issues resulted in the City's General Fund Balance (including the lV% set aside) to drop to S4.2 million according to the City's Audited Financial Statements in the Comprehensive Annual Financial Report([AFR). Fiscal Year 2Ol2/l3saw an improvement last year with significant one-time special revenue, increases in general revenue, major reductions in staffing and increased vacancies, This resulted inan increase in the General Fund Balance of $971,000 instead of the projected deficit of $448,000 contained in the adopted budget, As a result, at the end of this past Fiscal Year of 2012/1.3 the City had a General Fund Reserve of $5.125 million instead of the original projection of only $3.8 million. This balancing act has allowed the City to maintain a reserve of over $5 million in four of the last five years. However, the answer of"there isnomoney" to questions concerning vacant positions not being filled or equipment not being purchased has caused significant confusion and distrust astu the City's financial position and General Fund Reserves, In August 2013' the City received $1 million in special revenue from Waste Management for the franchise renewal fee. If the proposed budget is adopted and the projections stay constant then the ~ City would see $96,599 surplus in the present year's proposed budget in addition to the fee frorn Waste Management. The City's General Fund balance is projected robe $6.22 million at the end of this fiscal year. 1-3 A reserve is needed to provide protection against unexpected emergencies changing economic conditions and to provide adequate cash flow throughout the year. Part ofh can be used to address various |iroited needs of the City on one—time basis or in a planned spending program over a limited period of time, The challenge is to use the reserves appropriately and not for continuing operating costs without clear long-term planning, With aprojected General Fund reserve of $6.22 million at the end of June 30,2014'the City is clearly not bankrupt. However, it still has a very limited revenue base. While some operating revenues have increased during the past year, it has been at a slow pace due to the sluggish economy. This limited revenue base still means the City must continue tu follow a disciplined approach im its spending and not make major increases without a plan, The limited resources have lead to the cutbacks over the past few years and continue to create a challenge inproviding the necessary service levels and compensation, There are major gaps in most service levels and some that must be addressed immediately if the City expects to grow and attract quality development. The outdated equipment that is currently being used needs to be replaced and updated for employees to effectively do their job. The City's most important asset that provides services to the cmnonnuoity, the City's businesses and residents is its employees and their leaders. Unfortunately, over the past four to eight years they have not received raises because of the past ecomoroioconditions and its uncertainty. While it will involve careful planning and u team effort with the City Council, the Executive Staff, the employees and the unions that represent them, it is imperative in both the short and long term that the City keep Ns best employees and attract top individuals to fill vacancies. To do this changes have to be made to the current compensation structure and classification system While there are limitations given the current revenues and expenditures, with the proper approach and a team effort' the current limitations combined with some of its available assets can create a bridge until s0rne major city debt is retired. ' The lines of communication can be re-established so that everyone knows and recognizes what we do have, what our limitations are, and can come together and work as a team to establish clear priorities so that the City can overcome these obstacles. The City is finally beginning to see a reversal of the economic downturn of the past years and is anticipating continued slight increases in revenues from the past fiscal year. Projected General Fund Operating Reven*es of$24'559'40Oare 33;6 higher, than the actual revenues collected in Fiscal Year 20I2/13. Almost 83% of the City's General Fund Revenue comes from various taxes with the largest amounts coming from property tax in lieu of vehicle license fees, sales taxes and property taxes, The City has received one major new revenue source that is included in this fiscal year, The new Source is the first of the digital billboards. The contract with Clear Channel provides en additional $2OO,OB0for this fiscal year and approximately $70,000 annually in the succeeding years. Other General Fund Revenues are presently on track with their initial projections with some minor increases. These minor increases are reflected in the proposed budget. l4 Expenditures The proposed expenditures for the General Fund in Fiscal Year are The propose expenditures are 3.6% higher than last year's actual expenditures, but only 2% higher than last year's adopted budget. The largest increases are beyond staff's control. These include PERS increases and the increase in debt service for the Pension Obligation Bonds. In addition there were also increases in liability, workers compensation and projected legal costs, In order to present balanced budget tothe City Council, as we discussed in January, further reductions in expenditures were required. The largest expenditure reduction presented at the January presentation was the freezing of nine police officer positions for the current fiscal year, This will result in a savings of$1,O8l,DQ0. Las" year's budget required six officer positions to be left vacant, however, the vacancy factor ended up being significantly larger with the Police Department operating with as many as eighteen vacancies, Freezing nine positions will allow the City to balance the budget, and is realistic number for the number of positions thatcanbe#||8dthisyear. The authorized staffing level for sworn officers will remain ot7Dtoallow for the necessary recruitments to fill 'vacancies as officers either retire or leave the Department. This recommendation has the support of both the Chief ofPolice and the representatives of Police Officers Association as it will provide clarity in personnel that will be not only fun6ed' but for positions to be filled which will a||ovv for better planning and even o better response in providing public safety. The Police Officers Association, while they believe that full Funding will provide the best public safety services and response' also recognizes the City's current fiscal limitations and is in support of this recommendation as an interim measure allowing the City to move forward and provide more stability to both the City and the Police Department. In addition to the nine officer freeze, a review was made of current expenditure levels in several major categories and based nn past history, current and projected expenditures for the remaining part ofthe year, staff has been able to reduce the original budget in several areas without affecting service delivery or program operations. Some of the reductions include lower retiree medical costs, meetings and conferences, leave allowances and consulting services. In addition, after a further review of vehicle operational costs, $4]'0OO)n fleet charges have been re-allocated from General Fund in Public Works to the Landscape & Lighting District. Equipment and Vehicles The Police Department is completing the evaluation the condition of its vehicles and will report its needs and available funding to the City Council shortly. A new street sweeper, a graffiti vehicle and aparking enforcement vehicle have been included in the proposed budget and will be paid for out of special clean airfunds. The purchase of new mowers has also been budgeted, The condition of other equipment and vehicles in Public Works that provide service tothe Park Maintenance District and the Landscape and Lighting District are currently being reviewed by the Fleet and Public Works staff. |-5 Other Funds The Community Development Block Grants and Housing Authority Budgets are within the parameters of the funding the City is receiving from the federal government. The Park Maintenance District and the Landscape and Lighting District consist of Public Works personnel and contracts to provide the appropriate service levels within the funding being provided. The Successor Agency budget is in ' compliance with the RDPS statements that are filed and approved every six months by the [by, the Oversight Board and the Department of Finance. The majority of the other special funds involve either special or capital projects. Planning for the Short-Term and the Future While the reductions made in the General Fund allow the 'City +to balance the current fiscal year's budget and maintain the present levels of service, the current staffing and funding in many areas are at minimal levels for a City with the population size of Baldwin Park. |n the short term staff has been able to provide a minimal service level in the past few years. However these levels cannot be maintained for an extended period oftime. While the Police Department is recommending the freezing of nine police officer positions to balance this years budget, several departments have seen major reductions in staff over the past few years and some return of personnel should be addressed during the Fiscal Year 2014/15 budget process. With the increase of business activity, Planning needs more than one full-time staff person to be even more responsive to new potential development. Several mf the support department staffs need to have staffing levels adjusted to provide adequate services tothe program departments. The City also needs to continue to develop plans to deal with future equipment replacement and facility repairs. While it cannot be done overnight, the Mayor and City Council, with the Executive Team, the employees and their union leaders need to consider ways ho address these various needs. While some solutions will require a more traditional approach, the City also needs to look at new and creative approaches in service delivery. The City needs tothink "out of the bo>e' and incorporate the use of new technology besides using traditional approaches. Management and Planning Tool The budget is required to authorize spending by the City. Its larger purpose is to be a management tool for the Mayor and City Council with the Executive Team to manage and have accountability for its fiscal resources In addition' it can be a very effective planning instrument. The more successful organizations have e vision of who they are and what their priorities are, The leadership defines the organization's goals and objectives. Then plans are prepared tu execute and achieve the goals that have been determined. in top organizations this is usually a collaborative effort. Without goals and plans, organizations tend to just maintain the status quo and often flounder, When there are clear goals and am objectives, then definitive plans and allocation of resources can be made to move an organization or City forward. In coming out of an economic downturn, now is an opportune time for the City to develop a set of goals and objectives. The Mayor and Council can work with staff to develop and execute plans and move the City of Baldwin Park forward as it looks to complete sixty years of service to its residents in the year 2016. Recommendation Hold the Public Hearing and adopt the appropriate resolutions approving the budgets for the City, the Successor Agency, the Financing Authority and the Housing Authority. Acknowledgments We would like to thank the various staff members who assisted with the preparation of the budget, especially those members of the Finance Department who have provided an extraordinary effort to prepare the proposed General Fund Budget for Fiscal Year 2013/14, The Executive Team appreciates the continued time commitment of the Mayor and City Council to the budget process. Sincerely, < Michael Taylor Chief of Police Acting Executive Team Manager 1-7 Lity of tsatawm varx Fiscal Year 2013 -2014 Proposed Budget Projected Fund Balance (6 -30 -13 Fund Balance based on FY2013 Audited) Subtotal - General Fund & General Fund Supported General Fund Subsidized: 244 Proposition A 253 Proposition A - Parks Subtotal - General Fund, Supported, & Subsidized Funds Special (Restricted) Funds: 200 Future Development fund 205 Federal Asset Forfeiture 206 State Asset Forfeiture 207 Local Law Enforcement Block Grant 220 Community Development Block Grant 221 H.O.M.E. (Home Investment Partnership Program) 222 CAL Home 223 Economic Development Act Revolving Loan 230 AB 1693 Business Improvement Fees 231 Air Quality Management 234 Park Land and Public Art Fees 235 General Plan Fees 240 Gasoline Tax 241 Surface Transportation Program 242 Traffic Congestion Relief 243 Bicycle and Pedestrian Safety 245 Proposition C 246 AB939 Integrated Waste Management 247 Oil Recycling Grant 249 Storm Drains NPDS 250 Assessment District 251 Street Lighting and Landscape 254 Measure R Local Return 270 Grants Fund 301 Building Reserve Subtotal Special Funds TOTAL GENERAL, SUPPORTED, SUB, & SPECIAL FUNDS ' Unreserved fund balance 2 Excludes amounts due from other funds 3 Revenues and Expenditures include Transfers 3,75 7,152 31,027,018 30,068,189 4,71 5,981 792,231 1,236,400 1,456,372 572,259 (63,632) 64,791 64,801 (63,642) 728,599 1,301,191 1,521,173 508,617 4,485,751 32,328,209 31,589,361 5,224,598 10,495,428 Audited FY 2014 FY 2014 Projected 306,000 Fund Balance Proposed Proposed Fund Balance Fund Fund Description 06/30/2013 Revenues' Expenditures' 06/30/2014 General Fund: (168,673) 2,259,416 2,227,635 (136,893) 100 General Fund 1 5,125,675 25,538,400 24,441,841 6,222,234 Subtotal - General Fund 5,125,675 25,538,400 24,441,841 6,222,234 General Fund Supported: 1,547,131 217,661 60,600 22,000 252 Parks Maintenance Assessment District (1,999) 817,066 809,152 5,915 260 Summer Lunch Program 1,129 200,166 199,826 1,469 401 Information and Support Services 112,987 832,929 832,267 113,649 402 Fleet Services (103,413) 1,017,295 1,015,015 (101,133) 403 Internal Insurance (1,377,227) 2,621,162 2,770,088 (1,526,153) Subtotal - Supported Funds (1,368,523) 5,488,618 5,626,348 (1,506,253) Subtotal - General Fund & General Fund Supported General Fund Subsidized: 244 Proposition A 253 Proposition A - Parks Subtotal - General Fund, Supported, & Subsidized Funds Special (Restricted) Funds: 200 Future Development fund 205 Federal Asset Forfeiture 206 State Asset Forfeiture 207 Local Law Enforcement Block Grant 220 Community Development Block Grant 221 H.O.M.E. (Home Investment Partnership Program) 222 CAL Home 223 Economic Development Act Revolving Loan 230 AB 1693 Business Improvement Fees 231 Air Quality Management 234 Park Land and Public Art Fees 235 General Plan Fees 240 Gasoline Tax 241 Surface Transportation Program 242 Traffic Congestion Relief 243 Bicycle and Pedestrian Safety 245 Proposition C 246 AB939 Integrated Waste Management 247 Oil Recycling Grant 249 Storm Drains NPDS 250 Assessment District 251 Street Lighting and Landscape 254 Measure R Local Return 270 Grants Fund 301 Building Reserve Subtotal Special Funds TOTAL GENERAL, SUPPORTED, SUB, & SPECIAL FUNDS ' Unreserved fund balance 2 Excludes amounts due from other funds 3 Revenues and Expenditures include Transfers 3,75 7,152 31,027,018 30,068,189 4,71 5,981 792,231 1,236,400 1,456,372 572,259 (63,632) 64,791 64,801 (63,642) 728,599 1,301,191 1,521,173 508,617 4,485,751 32,328,209 31,589,361 5,224,598 10,495,428 10,000 0 10,505,428 1,475,833 306,000 480,250 1,301,583 175,916 3,600 10,000 169,516 14,529 100 2,400 12,229 (168,673) 2,259,416 2,227,635 (136,893) 4,436 2,526,760 2,526,665 4,531 7,419 330 0 7,749 1,686,593 27,000 166,462 1,547,131 217,661 60,600 22,000 256,261 655,341 97,900 685,114 68,127 870,425 101,800 20,000 952,225 457,384 70,800 36,030 492,154 2,729,992 1,939,084 2,737,350 1,931,726 677,260 1,200 678,000 460 174,961 2,000 170,000 6,961 93,233 200,000 280,000 13,233 1,017,297 1,018,285 2,008,585 26,997 349,182 319,700 379,133 289,749 33,612 30,000 23,000 40,612 6,698 50,100 47,995 8,803 359,591 12,430 0 372,021 542,261 1,778,187 1,896,020 424,428 1,419,238 701,360 1,039,002 1,081,596 521,634 10,302,600 10,453,600 370,634 (4,307) 0 0 (4,307) 23,812,944 21,819,252 25,8.89,243 19,742,953 28,298,695 54,147,460 57,478,604 24,967,551 1 -8 L,Ity vi rsaiuwtti rarx Fiscal Year 2013 -2014 Proposed Budget Projected Fund Balance (6 -30 -13 Fund Balance based on FY2013 Audited) Audited FY 2014 FY 2014 Projected Fund Balance Proposed Proposed Fund Balance Fund Fund Description 06/30/2013 Revenues' Expenditures' 06/30/2014 Financing Authoritv Funds: 601 Debt Service 34,239 540,070 505,920 68,389 610 COP Lease Payment 442,022 684,580 684,780 441,822 625 Gas Tax Debt Service 82 401,770 403,720 (1,868) 630 Bond Issuance SGR Refi (510,000) 0 0 (510,000) 635 BPFA /PM 2003 Tax Alloc 233,980 0 0 233,980 636 BPFA 1990 Tax Alloc (325,000) 0 0 (325,000) 637 BPFA /CBD 1990 Refunding Loan 475,762 0 0 475,762 650 Pension Obligation Bond 233 1,654,490 1,654,490 233 Subtotal Financing Authority Funds 351,318 3,280,910 3,248,910 383,318 Successor Aaencv Funds: 800 RDA Obi ^ ° *; gatio. ^^ Retirement 0 6,056,100 6,056,100 0 Capital Projects W Ramona Debt Sery 834 Cntrl Business Dist Debt Sery 835 801 SG River Capital Prj 143,700 44,800 56,960 131,540 802 Puente /Merced Capital Prj 59,880 40,960 48,620 52,220 803 W Ramona Capital Prj (110,268) 0 0 (110,268) 804 Cntrl Business Dist Capital Prj 649,489 399,940 62,400 627,029 805 Delta ]Capital Prj 41,479 30,470 40,720 39,227 806 Sierra Vista Capital Prj (134,795) 41,430 70,010 (163,375) 825 Merged Area Prj Fund 311,131 0 0 31 1,131 Subtotal Capital Projects 960,616 205,600 278,710 887,506 Debt Service 831 SG River Debt Sery 832 Puente/Merced Debt Sery 833 W Ramona Debt Sery 834 Cntrl Business Dist Debt Sery 835 Delta Debt Sery 836 Sierra Vista Debt Sery 837 BP Merged 2000 Refinance Subtotal Debt Service Low /Mod Housing 890 Low /Mod Income Housing Subtotal Low /Mod Housing TOTAL SUCCESSOR AGENCY FUNDS: Housina Authori 1,093,186 1,000,000 1,098,200 994,986 (208,146) 762,000 670,060 (116,206) (104,427) 0 0 (104,427) 589,125 1,236,100 1,700,930 124,295 (486,479) 330,000 199,350 (355,829) (817,580) 3,144,400 2,730,710 (403,890) (425,640) 542,450 542,450 (425,640) (359,961) 7,014,950 6,941,700 (286,711) (714,090) 0 0 (714,090) (714,090) 0 0 (714,090) (113,435) 13,276,650 13,276,510 (113,295) 901 Housing Voucher Choice 536,304 5,222,000 5,184,773 573,531 905 Public Housing 575,962 44,840 71,190 549,612 910 CIAP 0 33,750 13,140 20,610 Subtotal Housing Authority Funds 1,112,266 5,300,590 5,269,103 1,143,753 COMBINED GRAND TOTAL - ALL FUNDS 29,648,844 76,005,610 79,273,127 26,381,327 I -9 'B, A L _DM, I N P �-, A t R t K City of Baldwin Park General Fund Revenue Summary by Type Fiscal Years 2011/2012 Through 2013/2014 REVENUE TYPE PROPERTY TAXES SALES TAX TRANSIENT OCCUPANCY TAX FRANCHISE TAX UTILITY USERS TAX LICENSES & PERMITS BUSINESS LICENSE TAX FINES & PENALTIES USE OF MONEY & PROPERTY PROP TX IN LIEU OF VLF / INTERGOV CHARGES FOR SERVICES MISCELLANEOUS SUBTOTAL GENERAL FUND OPERATING REVENUE ONE TIME REVENUE SOURCES TOTAL GENERAL FUND REVENUE FY2011/2012 ACTUALS @ 06/30/12 FY2012/2013 ACTUALS @ 06/30/13 FY2013/2014 PROPOSED REVENUE 3,221,464 3,433,425 3,639,200 5,324,720 5,612,549 5,702,100 190,789 222,886 219,000 2,075,687 2,052,259 2,173,000 2,215,756 2,252,168 2,275,000 538,895 378,985 413,000 602,630 546,538 567,000 1,119,318 1,268,875 1,245,000 218,006 202,187 230,000 6,434,122 6,420,618 6,583,500 1,353,864 1,159,573 1,351,600 138,946 197,820 140,000 $ 23,434,197 $ 23,747,883 $ 24,538,400 0 751,762 1,000,000 $ 23,434,197 $ 24,499,645 $ 25,538,400 General Fund FY 2013/2014 Proposed Revenue by Category IE City of Baldwin Park General Fund Proposed Revenues - Fiscal Year 2013/2014 O'2 General Fund Other Major Revenue Sources PERMITS PENALTIES 1,000,000 250,000 FOR SERVICES O'2 B 'D -AL �Vl �N d ,. y A .. ^ � # ., ? y \w > ~ f ƒ f 2 ^ f © � , Items Removed from Original General Fund Projected Budget Presentation 1,eficit in September 5, 2013 Projected Budget Presentation ($3,639,277) Positions $ 481,700 City Clerk's Office CommunhvD8v8|Opm8nt/EConomic Development Code Enforcement 5O% General Fund Public Works Superintendent Two Maintenance Workers — Parks & Assessment Districts Police Records Specialist Equipment $ 214,000 Three Police Vehicles � Graffiti Control Vehicle / Lawn Movers � Facility Repairs ~ l2b,OOO Special Events $ 50L000 Recreation Part-time Hours $ 24,300 Medical Retiree Health Trust Fund Initial Payments $ 913,696 Consulting Services $ 241'000 Public Information Services Marketing and Economic Development Initial payment for software for Finance & Community Development Additional Planning Services Reduction of Overtime in Police Budget approved bv Chief Taylor $ 225,000 Position Added from Original Budget Presentation Police Captain ($ 217,500) Net Difference from Original Budget Proposal - $2,058,196 Remaining Deficit as of December 16, 2013 Presentation— ($1,581,081) lD'| IM OMAN I New Digital Billboards Other Revenue Adiustments $200,000 87,00 Total Additional Revenue $287,000 Freeze Nine Police Officer Positions $1,080,000 Second Captain for 6 months 108,500 Deputy City Clerk for 4 months (23,400) Reduced Animal Control Costs 45,000 Reduce Retiree Medical Costs 50,000 Reduced General Fund Fleet Costs 43,000 Qther Expenditure Adiustments 87 S40 Total Reduced Expenditures $1,390,640 Projected Operating Deficit 12/16/2013 ($1,581,081) Additional Revenue 287,000 Reduced enclitures 1 ! 640 Net Remaining Balance 6/30/2014 $ 96,559 City • Baldwin Park General Fund Proposed Expenditures - Fiscal Year 2013/2014 General Fund Proposed Expenditures by Category MAIN TENANCEAND OPERATIONS 12% ---- -A M I F F r- r- M,3 U I 'AIN r- L 73% CAPITAL I A TRANSFERS OUT 5% CONTRACTUAL 10% General Fund Proposed Expenditures by Department Recreation & f"irnrn Se ry 110% Safety & Sery 3 % Administratian Transfers i Finance Out 45% Non-De-PaIvrental 14% —'I"OMMUnIty Devebpn ent SV*- Po'lice 65.1% 111-2 CITY OF BALDWIN •,• EXPENDITURE FISCAL YEAR 2013/2014 PROPOSED EXPENDITURE BUDGET TOTAL EXPENDITURES FY 2011 /2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED DEPARTMENT @ 06/30/12 @ 06/30/13 BUDGET ADMINISTRATION 775,476 814,222 966,210 FINANCE (INCLUDES NON - DEPARTMENTAL) 3,101,863 2,283,022 1,590,838 POLICE 16,380,014 16,514,269 15,906,314 NEIGHBORHOOD SAFETY & SERVICES 0 1,425 886,036 COMMUNITY DEVELOPMENT 984,665 894,587 1,057,324 PUBLIC WORKS 253,434 217,133 380,101 RECREATION & COMMUNITY SERVICES 2,931,056 2,863,737 3,655,017 TOTAL EXPENDITURES 24,426,508 23,588,395 24,441,841 SUMMARY BY CATEGORY FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED CATEGORY @ 06/30/12 @ 06/30/13 BUDGET CONTRACTUAL 2,157,491 2,347,383 2,436,790 PERSONNEL 17,791,750 17,682,826 17,933,898 MAINTENANCE AND OPERATIONS 4,356,510 3,468,976 3,987,353 CAPITAL 120,757 89,210 83,800 TOTAL EXPENDITURES 24,426,508 23,588,395 24,441,841 III -3 CITY OF BALDWIN PARK EXPENDITURE SUMMAR GENERAL r FISCAL YEAR 2013/2014 PROPOSED EXPENDITURE BUDGEI FINANCE (INCLUDES NON - DEPARTMENTAL) 000 -NO COST CENTER 200 -CITY TREASURER 210 - FINANCE 299 - NON - DEPARTMENTAL TOTAL FINANCE (INCLUDES NON - DEPARTMENTAL) POLICE 300 - POLICE CHIEF 310 - POLICE ADMINISTRATION 320 - COMMUNICATIONS 330 - RECORDS 340 - PATROL 350 - TRAFFIC 360- INVESTIGATIONS 370 - POLICE JAIL 380 - EMERGENCY OPERATIONS TOTAL POLICE NEIGHBORHOOD SAFETY & SERVICES 390 -OTHER PUBLIC SAFETY SERV TOTAL NEIGHBORHOOD SAFETY &SERVICES COMMUNITY DEVELOPMENT 400 - COMMUNITY DEV DIRECTOR 410- FEDERALLY ASSISTED HOUSING 420 -CDBG 440 - PLANNING 450 - BUILDING & SAFETY 460 -CODE ENFORCEMENT 470 - COMMUNITY DEV ADMIN TOTAL COMMUNITY DEVELOPMENT 1,878,294 FY 2011/2012 FY 2012/2013 FY 2013/2014 17,934 ACTUALS ACTUALS PROPOSED DEPARTMENT @ 06/30/12 @ 06/30/13 BUDGET ADMINISTRATION 7,919,016 8,031,807 1,340,884 100 -CITY COUNCIL 162,239 166,204 234,392 110 -CEO'S OFFICE 101,855 116;582 136,037 120 -CITY CLERK 146,993 54,221 131,437 130 -CITY ATTORNEY 154,595 230,695 193,000 150- PERSONNEL 209,794 246,520 271,345 TOTAL ADMINISTRATION 775,476 814,222 966,210 FINANCE (INCLUDES NON - DEPARTMENTAL) 000 -NO COST CENTER 200 -CITY TREASURER 210 - FINANCE 299 - NON - DEPARTMENTAL TOTAL FINANCE (INCLUDES NON - DEPARTMENTAL) POLICE 300 - POLICE CHIEF 310 - POLICE ADMINISTRATION 320 - COMMUNICATIONS 330 - RECORDS 340 - PATROL 350 - TRAFFIC 360- INVESTIGATIONS 370 - POLICE JAIL 380 - EMERGENCY OPERATIONS TOTAL POLICE NEIGHBORHOOD SAFETY & SERVICES 390 -OTHER PUBLIC SAFETY SERV TOTAL NEIGHBORHOOD SAFETY &SERVICES COMMUNITY DEVELOPMENT 400 - COMMUNITY DEV DIRECTOR 410- FEDERALLY ASSISTED HOUSING 420 -CDBG 440 - PLANNING 450 - BUILDING & SAFETY 460 -CODE ENFORCEMENT 470 - COMMUNITY DEV ADMIN TOTAL COMMUNITY DEVELOPMENT 1,878,294 973,917 0 17,486 17,934 23,172 515,110 560,920 748,778 690,973 730,251 818,888 3,101,863 2,283,022 1,590,838 959,780 734,060 806,308 959,754 1,280, 554 1,312,440 845,361 892,412 943,929 489,347 396,075 299,281 7,905,361 7,919,016 8,031,807 1,340,884 1,340,782 895,042 3,484,228 3,556,785 3,203,108 335,116 348,068 361,400 60,183 46,517 53,000 16,380,014 Q 16,514,269 1,425 15,906,314 886,036 0 1,425 886,036 23,957 26,714 130,389 47,075 0 6,912 0 21,345 2,237 280,800 260,014 235,575 446,265 432,714 455,744 186,568 148,479 144,980 0 5,321 81,486 984,665 894,587 -1,057,324 III -4 DEPARTMENT FY 2011/2012 ACTUALS @ 06/30/12 FY 2012/2013 ACTUALS @ 06130/13 FY 2013/2014 PROPOSED BUDGET PUBLIC WORKS 972,884 920,302 1,549,112 500 - PUBLIC WORKS DIRECTOR 45,967 28,075 37,266 510- ENGINEERING 53,235 57,092 82,121 520 - CAPITAL IMPROVEMENT 71,426 28,480 25,447 540 -WASTE MNG /ENVIRO SERV 3,456 6,041 9,963 550 - TRAFFIC CONTROL 5,403 9,088 4,240 552- STREET SWEEPING 12,430 10,000 16,300 560 - LANDSCAPE 9,976 14,152 152,126 561 -TREES 4,841 4,125 4,204 562 - IRRIGATION 1,147 6,372 1,463 570- GRAFFITI ABATEMENT 10,013 12,417 14,960 571 -COURT REFERRAL 6,633 5,869 6,180 581 - TRANSIT FACILITY MAINT 28,907 35,422 25,830 TOTAL PUBLIC WORKS 253,434 217,133 380,101 RECREATION & COMMUNITY SERVICES 600- RECREATION & COMM SERV DIR 207,277 168,097 172,812 610- RECREATION SERVICES 972,884 920,302 1,549,112 620 - FACILITIES MAINTENANCE 732,006 842,907 801,926 630- SENIOR SERVICES CENTER 150,625 161,115 201,191 640 - FAMILY SERVICE CENTER 31,796 62,319 80,383 650- CHILDRENS SERVICES 339,311 216,892 290,895 660 -TEEN CENTER /SKATE PARK 197,787 200,358 235,387 670 - BARNES PARK 115,528 105,643 138,406 680 -ARTS & RECREATION CENTER 183,842 186,104 184,905 TOTAL RECREATION & COMMUNITY SERVICES 2,931,056 2,863,737 3,655,017 TOTAL EXPENDITURES ALL DEPARTMENTS 24,426,508 23,588,395. 24,441,841 III -5 CITY OF BALDWIN PARK FISCAL YEAR 2013/2014 PROPOSED EXPENDITURE BUDGET DEPARTMENT SUMMARY BY COST CENTER & CATEGORY GENERAL r ONLY FY 2011/2012 FY 2012/2013 FY 2013/2014 III -6 ACTUALS ACTUALS PROPOSED COST CENTER / CATEGORY @ 06/30/12 @ 06/30/13 BUDGET 100 -CITY COUNCIL CONTRACTUAL SERVICES 3,461 3,646 3,000 MAINTENANCE AND OPERATIONS 18,898 17,193 47,932 PERSONNEL COSTS 139;880 145;365 183,460 100 -CITY COUNCIL TOTAL 162,239 166,204 234,392 110 -CEO's OFFICE CONTRACTUAL SERVICES 0 0 2,500 MAINTENANCE AND OPERATIONS 10,261 7,607 44,107 PERSONNEL COS 1 S 91,594 108,975 89,430 110 -LEO'S OFFICE TOTAL 101,855 116,582 136,037 120 -CITY CLERK CONTRACTUAL SERVICES 98,116 2,787 54,000 MAINTENANCE AND OPERATIONS 10,759 15,421 29,367 PERSONNEL COSTS 38,118 36,013 48,070 120 -CITY CLERK TOTAL 146,993 54,221 131,437 130 -CITY ATTORNEY CONTRACTUAL SERVICES 154,595 230,695 193,000 130 -CITY ATTORNEY TOTAL 154,595 230,695 193,000 150 - PERSONNEL CONTRACTUAL SERVICES 28,673 67,"L83 30,000 MAINTENANCE AND OPERATIONS 16,540 18,665 66,245 PERSONNEL COSTS 164,581 160,672 175,100 150 - PERSONNEL TOTAL 209,794 246,520 271,345 TOTAL ADMINISTRATION: 775,476 814,222 966,210 III -6 CITY OF BALDWIN ' , ' r FISCAL YEAR i PROPOSED SUMMARY DEPARTMENT COST CENTER & CATEGORY GENERAL FUND ONLY 200 -CITY TREASURER FY 2011 /2012 FY 2012/2013 FY 2013/2014 MAINTENANCE AND OPERATIONS ACTUALS ACTUALS PROPOSED COST CENTER / CATEGORY @ 06/30/12 @ 06/30/13 BUDGET 000 -NO COST CENTER 17,486 17,934 23,172 MAINTENANCE AND OPERATIONS 1,878,294 973,917 0 000 -NO COST CENTER TOTAL 1,878,294 973,917 0 200 -CITY TREASURER MAINTENANCE AND OPERATIONS 1,749 1,580 492 PERSONNEL COSTS 15,737 16,354 22,680 200 -CITY TREASURER TOTAL 17,486 17,934 23,172 210 FINANCE CONTRACTUAL SERVICES 68,022 136,863 70,600 MAINTENANCE AND OPERATIONS 39,274 37,074 233,398 PERSONNEL COSTS 407,814 386,983 444,780 210 - FINANCE TOTAL 515,110 560,920 748,778 299 - NON - DEPARTMENTAL CONTRACTUAL SERVICES 55,046 35,431 50,900 MAINTENANCE AND OPERATIONS 61,942 48,880 53,450 PERSONNEL COSTS 573,985 645,940 .714,538 299- NON - DEPARTMENTAL TOTAL 690,973 730,251 818,888 TOTAL FINANCE (INCLUDES NON - DEPARTMENTAL) 3,101,863 2,283,022 1,590,838 III -7 CITY OF ! FISCAL YEAR 2013/2014 PROPOSED EXPENDITURE BUDGET DEPARTMENT SUMMARY COST CENTER & CATEGORY GENERAL ! ONLY FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER / CATEGORY @ 06/30112 @ 06/30/13 BUDGET 300- POLICE CHIEF CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS PERSONNEL COSTS 300- POLICE CHIEF TOTAL 310- POLICE ADMINISTRATION CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS PERS01N E L COSTS 310- POLICE ADMINISTRATION TOTAL 320- COMMUNICATIONS CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS PERSONNEL COSTS 320 - COMMUNICATIONS TOTAL 330 - RECORDS CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS PERSONNEL COSTS 330 - RECORDS TOTAL 340- PATROL CAPITAL CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS PERSONNEL COSTS 340 - PATROL TOTAL 350- TRAFFIC CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS PERSONNEL COSTS 350- TRAFFIC TOTAL 219,641 12,379 0 36,812 38,445 40,688 703,327 683,236 765,620 959,780 734,060 806,308 103,266 383,751 255,400 211,681 231,013 184,680 644,8n7 665 790 872,360 959,754 1,280,554 1,312,440 6,675 6,310 7,500 41,305 43,619 82,239 797,381 842,483 854,190 845,361 892,412 943,929 1,013 870 1,000 32,139 36,494 64,461 456,195 358,711 233,820 489,347 396,075 299,281 59,256 71,756 68,800 79,638 74,361 71,000 710,672 748,908 796,537 7,055,795 7,023,991 7,095,470 7,905,361 7,919,016 8,031,807 571,066 42,941 726,877 516,391 58,365 766,026 0 67,392 827,650 1,340,884 1,340,782 895,042 III -8 1:1411WIMem -•a FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER / CATEGORY @ 06/30/12 @ 06/30/13 BUDGET 360- INVESTIGATIONS CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS PERSONNEL COSTS 360- INVESTIGATIONS TOTAL 370 - POLICE JAIL CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS 370 - POLICE JAIL TOTAL 380 - EMERGENCY OPERATIONS CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS 380 - EMERGENCY OPERATIONS TOTAL 390 -OTHER PUBLIC SAFETY SERV PERSONNEL COSTS 390 -OTHER PUBLIC SAFETY SERV TOTAL TOTAL POLICE 6,205 1,414 7,000 299,877 304,685 347,688 3,178,146 3,250,686 2,848,420 3,484,228 3,556,785 3,203,108 333,247 346,916 358,400 1,869 1,152 3,000 335,116 348,068 361,400 52,308 38,986 44,000 7,875 7,531 9,000 60,183 46,517 53,000 0 1,425 0 0 1,425 0 16, 380, 014 16, 515, 694 15, 906, 314 Ally] CITY OF BALDWIN PARK .-ISCAL YEAR 2013/2014 PROPOSED EXPENDITURE BUDGI DEPARTMENT SUMMARY BY COST CENTER & CATEGORY GENERAL FUND ONLY FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER / CATEGORY @ 06130/12 @ 06/30/13 BUDGET 390 -OTHER PUBLIC SAFETY SERV CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS PERSONNEL COSTS 390 -OTHER PUBLIC SAFETY SERV TOTAL 0 0 769,900 0 0 2,956 0 0 113,180 11 0 886,036 886,036 111-10 CITY OF • . • • FISCAL YEAR 201312014 PROPOSED EXPENDITURE BUDGET • DEPARTMENT SUMMt • BY CENTER • M GENERAL FUND ONLY FY 2011/2012 FY 2012/2013 FY 2013/2014 COST CENTER / CATEGORY ACTUALS @ 06/30/12 ACTUALS @ 06130113 PROPOSED BUDGET 400 - COMMUNITY DEV DIRECTOR 0 0 21,345 CONTRACTUAL SERVICES 0 0 2;000 MAINTENANCE AND OPERATIONS 120 1,238 38,869 PERSONNEL COSTS 23,837 25,476 89,520 400 - COMMUNITY DEV DIRECTOR TOTAL 23,957 26,714 130,389 410 - FEDERALLY ASSISTED HOUSING CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS PERSONNEL COSTS 410- FEDERALLY ASSISTED HOUSING TOTAL 420 -CDBG MAINTENANCE AND OPERATIONS PERSONNEL COSTS 420 -CDBG TOTAL 440 - PLANNING CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS PERSONNEL COSTS 440- PLANNING TOTAL 450 - BUILDING & SAFETY CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS PERSONNEL COSTS 450 - BUILDING & SAFETY TOTAL 460 -CODE ENFORCEMENT CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS PERSONNEL COSTS 460 -CODE ENFORCEMENT TOTAL 0 0 1,440 47,075 0 5,472 u u u 47,075 0 6,912 0 0 2,237 0 21,345 0 0 21,345 2,237 60 15,000 45,000 28,523 28,350 34,705 252,217 216,664 155,870 280,800 260,014 235,575 308 263 4,000 36,004 37,957 48,884 409,953 394,494 402,860 446,265 432,714 455,744 16,000 52,910 76,070 144,980 11I -11 COMMUNITY DEVELOPMENT (Continued) FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER / CATEGORY @ 06/30/12 @ 06/30113 BUDGET 470 - COMMUNITY DEV ADMIN MAINTENANCE AND OPERATIONS PERSONNEL COSTS 470 - COMMUNITY DEV ADMIN TOTAL 0 0 62,766 0 5,321 18,720 0 5,321 81,486 984,665 894,587 1,057,324 I'lm CITY OF BALDWIN PARK FISCAL YEAR 2013/2014 PROPOSED DEPARTMENT SUMMARY • GENERAL FUND ONLY FY 2011/2012 FY 2012/2013 FY 2013/2014 520 - CAPITAL IMPROVEMENT CAPITAL CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS PERSONNELCOSTS 520 - CAPITAL IMPROVEMENT TOTAL 540 -WASTE MNG /ENVIRO SERV MAINTENANCE AND OPERATIONS PERSONNEL COSTS 540 -WASTE MNG /ENVIRO SERV TOTAL 550- TRAFFIC CONTROL MAINTENANCE AND OPERATIONS PERSONNEL COSTS 550- TRAFFIC CONTROL TOTAL 560- LANDSCAPE MAINTENANCE AND OPERATIONS PERSONNEL COSTS 560- LANDSCAPE TOTAL 43,946 0 5,157 22,323 71,426 1,053 4,350 5,403 12,430 12,430 610 9,366 0 400 5,174 22,906 O 810 13,342 0 0 3,137 22,310 25,447 5,763 4,200 9,963 .e m r 144,206 7,920 9,976 14,152 152,126 III -13 ACTUALS ACTUALS PROPOSED COST CENTER / CATEGORY @ 06/30112 @ 06/30/13 BUDGET 500- PUBLIC WORKS DIRECTOR CONTRACTUAL SERVICES 628 108 5,000 MAINTENANCE AND OPERATIONS 10,984 9,966 5,206 PERSONNEL COSTS 34,355 18,001 27,060 500- PUBLIC WORKS DIRECTOR TOTAL 45,967 28,075 37,266 510- ENGINEERING CONTRACTUAL SERVICES 3,525 746 40,000 MAINTENANCE AND OPERATIONS 15,897 13,404 8,651 PE--RS tiIYEL COSTS 33,8 13 42,942 33,47 "v 510- ENGINEERING TOTAL 53,235 57,092 82,121 520 - CAPITAL IMPROVEMENT CAPITAL CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS PERSONNELCOSTS 520 - CAPITAL IMPROVEMENT TOTAL 540 -WASTE MNG /ENVIRO SERV MAINTENANCE AND OPERATIONS PERSONNEL COSTS 540 -WASTE MNG /ENVIRO SERV TOTAL 550- TRAFFIC CONTROL MAINTENANCE AND OPERATIONS PERSONNEL COSTS 550- TRAFFIC CONTROL TOTAL 560- LANDSCAPE MAINTENANCE AND OPERATIONS PERSONNEL COSTS 560- LANDSCAPE TOTAL 43,946 0 5,157 22,323 71,426 1,053 4,350 5,403 12,430 12,430 610 9,366 0 400 5,174 22,906 O 810 13,342 0 0 3,137 22,310 25,447 5,763 4,200 9,963 .e m r 144,206 7,920 9,976 14,152 152,126 III -13 PUBLIC WORKS (Continued) FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER / CATEGORY @ 06130/12 @ 06/30/13 BUDGET 561 -TREES MAINTENANCE AND OPERATIONS PERSONNEL COSTS 561 -TREES TOTAL 562 - IRRIGATION MAINTENANCE AND OPERATIONS PERSONNEL COSTS 562 - IRRIGATION TOTAL 570 - GRAFFITI ABATEMENT PERSONNEL COSTS 570 - GRAFFITI ABATEMENT TOTAL 571 -COURT REFERRAL PERSONNELCOSTS 571 -COURT REFERRAL TOTAL 581- TRANSIT FACILITY MAINT PERSONNELCOSTS 581- TRANSIT FACILITY MAINT TOTAL TOTAL PUBLIC WORKS 1,194 920 834 3,647 3,205 3,370 4,841 4,125 4,204 1,147 1,510 1,303 0 4,862 160 1,147 6,372 1,463 10,013 12,417 14,960 10,013 12,417 14,960 6,633 5,869 6,180 6,633 5,869 6,180 28,907 35,422 25,830 28,907 35,422 25,830 253,434 217,133 380,101 111 -14 CITY OF Dn A.r FISCAL YEAR 2013/2014 PROPOSED EXPENDITURE BUDGE! DEPARTMENT SUMMARY BY COST ' • GENERAL FUND • ,' RECREATION & COMMUNITY SERVICES FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER / CATEGORY @ 06/30/12 @ 06/30/13 BUDGET 600- RECREATION & COMM SERV DIR MAINTENANCE AND OPERATIONS 13,337 16,832 23,802 PERSONNEL COSTS 193,940 151,265 149,010 600- RECREATION & COMM SERV DIR TOTAL 207,277 168,097 172,812 610 - RECREATION SERVICES CONTRACTUAL SERVICES 53,003 46,112 43,500 MAINTENANCE AND OPERATIONS 225,681 201,489 852,322 PERSONNEL COSTS 694,200 672,701 653,290 610-RECREATION SERVICES TOTAL 972,884 920,302 1,549,112 620- FACILITIES MAINTENANCE CAPITAL 17,555 17,453 15,000 CONTRACTUAL SERVICES 284,479 406,678 327,350 MAINTENANCE AND OPERATIONS 354,109 354,045 375,286 PERSONNEL COSTS 75,863 64,731 84,290 620 - FACILITIES MAINTENANCE TOTAL 732,006 842,907 801,926 630- SENIOR SERVICES CENTER CONTRACTUAL SERVICES 4,037 2,485 3,000 MAINTENANCE AND OPERATIONS 24,161 29,691 47,511 PERSONNEL COSTS 122,427 128,939 150,680 630 - SENIOR SERVICES CENTER TOTAL 150,625 161,115 201,191 640- FAMILY SERVICE CENTER MAINTENANCE AND OPERATIONS 4,989 6,848 " 17,143 PERSONNEL COSTS 26,807 55,471 63,240 640- FAMILY SERVICE CENTER TOTAL 31,796 62,319 80,383 650 - CHILDRENS SERVICES CONTRACTUAL SERVICES 3,821 1,221 7,100 MAINTENANCE AND OPERATIONS 35,118 44,161 75,795 PERSONNEL COSTS 300,372 171,510 208,000 650- CHILDRENS SERVICES TOTAL 339,311 216,892 290,895 Itto �1 FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER / CATEGORY @ 06130/12 @ 06/30/13 BUDGET 660 -TEEN CENTER /SKATE PARK CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS PERSONNEL COSTS 660 -TEEN CENTER /SKATE PARK TOTAL 670-BARNES CONTRACTUAL S MAINTENANCE AND OPERATION PERSONNEL COSTS 670-BARNES A• TOTAL 680 -ARTS & RECREATION CENTER CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS PERSONNEL COSTS 680 -ARTS & RECREATION CENTER TOTAL TOTAL RECREATION & COMMUNITY SERVICES 3,619 600 4,900 21,686 24,402 46,087 172,482 175,356 184,400 197,787 200,358 235,387 4,967 0 7,500 12,849 15,063 18,726 97,712 90,580 112,180 115,528 105,643 138,406 9,046 9,728 11,800 20,989 21,805 25,565 153 R n 7 154,571 147,540 18 3, 842 186,104 184,905 2,931,056 2,863,737 3,655,017 111 -16 MV Five Year Projection of the GENERALFUND Maintenance and Operations Utilities FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Revenues 2,985,823 3,060,469 3,136,980 3,215,405 3,295,790 3,388,072 Taxes 684,580 685,380 684,580 683,930 682,880 680,930 Property Taxes 3,639,200 3,717,476 3,829,000 3,943,870 4,062,186 4,184,052 Sales Tax 5,702,100 5,836,900 5,971,300 6,093,450 6,285,000 6,704,000 TOT 219,000 226,210 231,865 237,662 489,346 501,580 Franchise Tax 2,173,000 2,227,325 2,283,008 2,340,083 2,398,585 2,458,550 Utility Users Tax 2,275,000 2,309,125 2,343,762 2,378,918 2,414,602 2,450,821 Property Tax in Lieu of VLF 6,379,500 6,570,885 6,768,012 6,971,052 7,180,183 7,395,589 Business License Tax 567,000 578,505 586,138 592,900 601,793 610,820 Intergovernmental 204,000 210,120 216,424 222,916 229,604 236,492 Projected New Business Income & Revenue 0 138,000 164,000 200,000 250,000 300,000 Taxes Sub total 21,158,800 21,814,546 22,393,508 22,980,852 23,911,300 24,841,904 License & Permits 413,000 416,240 419,200 425,544 434,055 442,736 Fines & Penaiities 1,245,000 1,279,900 1,305,298 1,321,204 1,347,628 1,374,581 Use of Money & Property 230,000 234,600 239,292 244,078 248,959 253,939 Charges for Services 1,351,600 1,239,332 1,257,519 1,276,169 1,300,292 1,324,898 Other Revenue - includes WM Fee 140,000 143,200 147,496 151,921 156,479 161,173 Total Operating Revenue 24,538,400 25,127,818 25,762,313 26,399,768 27,398,714 28,399,230 One -Time Revenue (WM Fee) 1,000,000 0 0 0 0 0 Total Revenue 25,538,400 25,127,818 25,762,313 26,399,768 27,398,714 28,399,230 Expenditures Personnel Regular Pay 7,779,670 7,901,369 7,940,876 7,980,580 8,020,483 8,060,586 Part-Time Pay 1,045,410 1,169,552 1,230,661 1,291,770 1,298,229 1,304,720 Overtime /Holiday Pay 620,990 624,095 627,215 630,352 633,503 636,671 Cafeteria Benefit Plan 1,540,130 1,554,968 1,705,130 1,705,130 1,705,130 1,705,130 PERS- Mis 786,360 829,082 917,722 967,952 1,018,181 1,068,411 PERS- Safety 2,103,120 2,216,904 2,439,652 2,573,302 2,706,951 2,840,600 Pension Bond- Safety 1,639,920 1,706,564 1,764,228 1,829,928 1,891,392 0 Affordable Health Care Act 0 20,000 23,000 25,000 28,000 30,000 Workers Compensation 838,360 865,618 891,587 918,334 945,884 974,261 LTD Insurance 162,750 165,191 167,669 170,184 172,737 175,328 Other Benefits 734,150 752,504 771,316 790,599 810,364 830,623 Retiree Health Costs 683,038 751,342 826,476 909,124 1,000,036 1,100,040 Personnel Sub Total 17,933,898 18,557,189 19,305,533 19,792,254 20,230,890 18,726,368 Maintenance and Operations Utilities 316,950 324,874 332,996 341,320 349,853 358,600 Other M & 0 2,985,823 3,060,469 3,136,980 3,215,405 3,295,790 3,388,072 Other Debt Service 684,580 685,380 684,580 683,930 682,880 680,930 M & 0 Subtotal 3,987,353 4,070,722 4,154,556 4,240,655 4,328,523 4,427,602 Contractual Services 2,436,790 2,497,710 2,560,152 2,624,156 2,689,760 2,757,004 Capital 83,800 0 0 0 0 0 Total Expenditures 24,441,841 25,125,621 267020,241 26,657,066 27,249,174 25,910,974 Operating Rev vs. Exp 96,559 2,197 (257,928) (257.298) 149,540 2,488,256 Rev vs. Exp 1,096,559 2,197 (257,928) (257,298) 149,540 2,488,256 Projected Fund Balance 6,222,234 6,224,431 5,966,503 5,709,205 5,858,745 8,347,001 Fund Balance as of 6/30/2013 $5,125,675 Projections do not include any new vehicles, equipment, personnel , OPEB, repair of facilities or raises 111-17 B-w�k-LD`WIN \. . . . P, / 4 < A,4 PROPSED . . : \® : \ ƒ. . < « REVENUE FUNDS City of Baldwin Total Revenue by Fund Type Fiscal Years 2011/2012 Through 2013/2014 FY2011 /2012 FY2012/2013 FY201312014 ACTUALS ACTUALS PROPOSED (ED 06/30/12 0) 06/30/13 REVENUE GENERAL FUND REVENUE: 200 FUTURE DEVELOPMENT FUND 205 100 GENERAL FUND OPERATING 23,434,197 23,747,883 24,538,400 100 GENERAL FUND ONE TIME REVENUE 0 751,762 1,000,000 SUBTOTAL- GENERAL FUND $ 23,434,197 $ 24,499,645 $ 25,538,400 GENERAL FUND SUPPORTED REVENUE: 230 AB 1696 231 252 PARKS MAINTENANCE 718,572 800,775 817,066 260 SUMMER LUNCH 237,072 159,977 200,166 401 INFORMATION SERVICES 840,968 735,076 832,929 402 FLEET SERVICES 1,155,049 1,001,852 1,017,295 403 INTERNAL INSURANCE 2,457,841 2,029,029 2,621,162 SUBTOTAL -GF SUPPORTED $ 5,409,502 $ 4,726,709 $ 5,488,618 SUBTOTAL GENERAL FUND & GF SUPPORTED $ 28,843,699 $ 29,226,354 $ 31,027,018 GENERAL FUND SUBSIDIZED REVENUE: 244 PROPOSITION A 253 PROP A PARKS SUBTOTAL -GF SUBSIDIZED SUBTOTAL GENERAL FUND, GF SUPPORTED, & GF SUBSIDIZED SPECIAL FUNDS REVENUE: 200 FUTURE DEVELOPMENT FUND 205 FEDERAL ASSET FORFEITURE 206 STATE ASSET FORFEITURE 207 LOCAL LAW ENF BLOCK GRANT 220 CDBG 221 HOME PROGRAM 222 CALHOME GRANT 223 EDA 230 AB 1696 231 AIR QUALITY IMPROVEMENT 232 RESIDENTIAL DEVELOPMENT FEE 233 ECONOMIC DEVELOPMENT GRANT 234 PARK LAND & PUBLIC ART FEES 235 GENERAL PLAN FEE 1,499,945 67,310 $ 1,567,255 $ 1,437,086 1,236,400 0 64,791 1,437,086 $ 1,301,191 $ 30,410,954 $ 30,663,440 $ 32,328,209 20,162 26,003 10,000 1,089,811 170,215 306,000 1,814 10,772 3,600 35 36 100 1,722,812 1,082,280 2,259,416 370,763 138,247 2,526,760 18 18 330 4,429 2,734 27,000 89,622 73,829 60,600 96,146 92,917 97,900 0 0 0 1 1 0 151,510 210,288 101,800 81,207 88,899 70,800 IV -1 SUBTOTAL - SPECIAL FUNDS $ 15,492,070 $ 14,735,980 $ 21,819,252 501 TRUST DEPOSITS /HOLDING ACCOUNT 39,875 1,746 0 FINANCING AUTHORITY REVENUE: 601 DEBT SERVICE FY201112012 FY2012/2013 FY2013/2014 610 COP LEASE PAYMENTS ACTUALS ACTUALS PROPOSED FUND FUND DESCRIPTION @ 06/30/12 @ 06/30/13 REVENUE 240 GAS TAX 2,273,554 1,644,892 1,939,084 241 SURFACE TRANSP PROGRAM 1,563 1,234 1,200 242 TRAFFIC CONGEST RELIEF 1,209,438 263,549 2,000 243 BICYCLE & PEDESTRIAN 20,001 108,289 200,000 248 ENERGY CONSERVATION 0 0 0 245 PROPOSITION C 997,529 1,053,179 1,018,285 246 AB939 INT WASTE MGMNT 306,923 351,031 319,700 247 OIL RECYCLING GRANT 28,667 21,584 30,000 249 STORM DRAINS /NPDS 126,901 72,798 50,100 250 ASSESSMENT DISTRICT 11,299 10,802 12,430 251 STREET LIGHT & LANDSCAPE 1,700,775 1,722,427 1,778,187 254 MEASURE R LOCAL RETURN 740,124 787,136 701,360 27 ^v GRANTS FUiJ ^v 3,768,313 6,124,697 10,302,600 301 BUILDING RESERVE 678,653 678,123 0 SUBTOTAL - SPECIAL FUNDS $ 15,492,070 $ 14,735,980 $ 21,819,252 501 TRUST DEPOSITS /HOLDING ACCOUNT 39,875 1,746 0 FINANCING AUTHORITY REVENUE: 601 DEBT SERVICE 502,114 505,345 540,070 610 COP LEASE PAYMENTS 677,280 682,430 684,580 620 BPFA ENERGY CONSERV BND 0 0 0 625 GAS TAX DEBT SERVICE 401,806 402,103 401,770 630 BOND ISSUANCE SGR RFNCE 0 0 0 635 BPFA/PM 2003 TAX ALLOC 76 77 0 636 BPFA 1990 TAX ALLOC 0 0 0 637 BPFA/CBD 1990 RFNDNG LOAN 38,841 4,851 0 650 PENSION OBLIGATION BOND 1,541,972 1,598,572 1,654,490 SUBTOTAL- FINANCING AUTHORITY $ 3,162,089 $ 3,193,378 $ 3,280,910 SUCCESSOR AGENCY REVENUE: 800 RDA OBLIGATION RETIREMENT 1,828,852 6,990,172 6,056,100 CAPITAL PROJECTS REVENUE 801 SG RIVER CAPITAL PRJ 222,455 288,253 44,800 802 PUENTE / MERCED CAPITAL PRJ 76,350 113,736 40,960 803 W RAMONA CAPITAL PRJ 1,046 0 0 804 CNTRL BUSINESS DST CAPITAL PRJ 88,286 892,831 39,940 805 DELTA CAPITAL PRJ 9,556 45,305 38,470 806 SIERRA VISTA CAPITAL PRJ 246,572 146,250 41,430 825 MERGED AREA PROJECT FUND 0 1,168,908 0 SUBTOTAL - CAPITAL PROJECTS $ 644,265 $ 2,655,283 $ 205,600 IMAM FUND FUND DESCRIPTION FY2011/2012 ACTUALS @ 06/30/12 FY2012/2013 ACTUALS @ 06/30/13 FY2013/2014 PROPOSED REVENUE DEBT SERVICE REVENUE 76,230 47,078 44,840 831 SG RIVER DEBT SERVICE 1,000,000 2,200,410 1,000,000 832 PUENTE /MERGED DEBT SERVICE 677,983 941,053 762,000 833 W RAMONA DEBT SERVICE 111 0 0 834 CNTRL BUSINESS DIST DEBT SERV 1,519,218 2,259,872 1,236,100 835 DELTA DEBT SERVICE 333,157 308,734 330,000 836 SIERRA VISTA DEBT SERVICE 2,005,668 3,713,000 3,144,400 837 BP MERGED 2000 REFINANCE 564,495 514,260 542,450 860 MRB 1982 ISSUE 902 0 0 861 MRB 1983 ISSUE 1,937 0 0 SUBTOTAL -DEBT SERVICE $ 6,103,471 $ 9,937,329 $ 7,014,950 LOW /MOD HOUSING REVENUE 890 LOW /MOD INCOME HOUSING 424,419 164,070 0 891 SINGLE FAMILY REPO HOUSING 365 0 0 SUBTOTAL - LOW /MOD HOUSING $ 424,784 $ 164,070 $ - SUBTOTAL - SUCCESSOR AGENCY $ 9,001,372 $ 19,746,854 $ 13,276,650 HOUSING AUTHORITY REVENUE: 901 HOUSING VOUCHER CHOICE 3,468,670 5,284,461 5,222,000 905 PUBLIC HOUSING 76,230 47,078 44,840 910 CIAP 44,654 11,222 33,750 SUBTOTAL - HOUSING AUTHORITY $ 3,589,554 $ 5,342,761 $ 5,300,590 TOTAL ALL REVENUE: -------------------------------------------------------------------------------------------------------------------------------- $ 61,695,914 $ 73,684,159 $ 76,005,610 - - - - -- 1) The Successor Agency, former Community Development Commission (CDC), is presented for information and comparison purposes only. The CDC was eliminated effective 1 -31 -2012. IV -3 .yy .. .. .............. \ d r < y > «v... . . _ >. .... f^ .. \. ^ »° v / . > % ? § \ \ � CITY OF PARK FISCAL YEAR 2013/2014 PROPOSED ALL DEPARTMENTS (includes FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED FUND @ 06/30/12 @ 06/30/13 BUDGET GENERAL FUND EXPENDITURES: 100 GENERAL FUND 24,426,508 23,588,395 24,441,841 SUBTOTAL GENERAL FUND $ 24,426,508 $ 23,588,395 $ 24,441,841 252 PARKS MAINTENANCE DISTRICT 260 SUMMER LUNCH PROGRAM 401 INFORMATION SERVICES 402 FLEET SERVICES 403 INTERNAL INSURANCE SUBTOTAL GENERAL FUND SUPPORTED SUBTOTAL GENERAL FUND & GF SUPPORTED GENERAL FUND SUBSIDIZED EXPENDITURES: 244 PROPOSITION A 253 PROP A PARKS SUBTOTAL GENERAL FUND SUBSIDIZED SUBTOTAL GENERAL FUND, GF SUPPORTED & GF SUBSIDIZED SPECIAL FUNDS EXPENDITURES: 205 FEDERAL ASSET FORFEITURE 206 STATE ASSET FORFEITURE 207 LOCAL LAW ENFORCE BLOCK GRANT 220 CDBG 221 HOME PROGRAM 223 EDA 230 AB1693 231 AIR QUALITY IMPROVEMENT 234 PARK LAND & PUBLIC ART FEES 235 GENERAL PLAN FEE 240 GAS TAX 241 SURFACE TRANSPORTATION PROGRAM 242 TRAFFIC CONGESTION RELIEF 243 BICYCLE & PEDESTIAN SAFETY 245 PROPOSITION C 246 AB939 INT WASTE MANAGEMENT 247 OIL RECYCLING GRANT 249 STORM DRAIN /NPDS 720,567 235,942 818,110 1,295,041 2,555,627 800,775 159,977 736,643 1,081,985 1,316,320 $ 5,625,287 $ 4,095,700 $ 809,152 199,826 832,267 1,015,015 2,770,088 5,626,348 $ 30,051,795 $ 27,684,095 $ 30,068,189 1,153,713 1,104,804 1,456,372 67,310 63,632 64,801 $ 1,221,023 $ 1,168,436 $ 1,521,173 $ 31,272,818 $ 28,852,531 $ 31,589,361 1,234,657 364,977 480,250 7,858 2,485 10,000 0 0 2,400 1,794,414 1,250,953 2,227,635 524,748 133,811 2,526,665 18,034 10,579 166,462 64,740 49,725 22,000 10,937 2,577 685,114 153,456 187,465 20,000 38,888 38,434 36,030 1,481,566 2,419,117 2,737,350 0 0 678,000 1,095,560 251,870 170,000 35,202 223 280,000 744,463 2,856,132 2,008,585 279,569 255,038 379,133 26,859 10,372 23,000 126,901 94,272 47,995 015 FINANCING AUTHORITY EXPENDITURES: 601 DEBT SERVICE FY 201112012 FY 2012/2013 FY 2013/2014 GAS TAX DEBT SERVICE 630 ACTUALS ACTUALS PROPOSED 636 FUND @ 06/30/12 @ 06/30/13 BUDGET 251 STREET LIGHT & LANDSCAPE 1,854,702 1,755,499 1,896,020 254 MEASURE R LOCAL RETURN 432,784 778,360 1,039,002 270 GRANTS FUND 3,724,897 5,983,442 10,453,600 301 BUILDING RESERVE 677,280 682,430 0 SUBTOTAL SPECIAL FUNDS $ 14,327,515 $ 17,127,761 $ 25,889,242 501 TRUST DEPOSITS $ 38,357 $ - $ - FINANCING AUTHORITY EXPENDITURES: 601 DEBT SERVICE 610 COP LEASE PAYMENTS 625 GAS TAX DEBT SERVICE 630 BOND ISSUANCE SGR RFNCE 635 BPFA/PM 2003 TAX ALLOC 636 BPFA 1990 TAX ALLOC 637 BPFA/CBD 1990 RFNDNG LOAN 650 PENSION OBLIGATION BOND SUBTOTAL FINANCING AUTHORITY SUCCESSOR AGENCY EXPENDITURES: 800 RDA OBLIGATION RETIREMENT CAPITAL PROJECTS EXPENDITURES 801 SG RIVER CAPITAL PRJ 802 PUENTE /MERCED CAPITAL PRJ 803 W RAMONA CAPITAL PRJ 804 CNTRL BUSINESS DST CAPITAL PRJ 805 DELTA CAPITAL PRJ 806 SIERRA VISTA CAPITAL PRJ 825 MERGED AREA PROJECT FUND SUBTOTAL CAPITAL PROJECTS DEBT SERVICE EXPENDITURES 831 SG RIVER DEBT SERVICE 832 PUENTE /MERCED DEBT SERVICE 833 W RAMONA DEBT SERVICE 834 CNTRL BUSINESS DIST DEBT SERV 835 DELTA DEBT SERVICE 836 SIERRA VISTA DEBT SERVICE 837 BP MERGED 2000 REFINANCE 860 MRB 1982 ISSUE 861 MRB 1983 ISSUE SUBTOTAL DEBT SERVICE LOW /MOD HOUSING EXPENDITURES 890 LOW /MOD INCOME HOUSING 891 SINGLE FAMILY REPO HOUSING SUBTOTAL LOW /MOD HOUSING SUBTOTAL SUCCESSOR AGENCY 530,220 503,401 505,920 679,580 680,130 684,780 401,806 402,028 403,720 490,000 510,000 0 315,000 330,000 0 290,000 325,000 0 38,841 0 0 1,541,846 1,599,159 1,654,490 4,287,293 $ 4,349,718 $ 3,248,910 1,828,852 6,990,172 6,056,100 216,786 144,553 56,960 72,831 53,856 48,620 1,000 110,268 0 75,661 243,342 62,400 8,639 3,826 40,720 219,384 281,045 70,010 0 857,777 0 $ 594,301 $ 1,694,667 $ 278,710 972,440 1,107,224 1,098,200 948,718 1,149,199 670,060 4,532 104,427 0 1,550,168 1,670,747 1,700,930 166,136 795,213 199,350 1,851,607 4,530,580 2,730,710 538,248 939,900 542,450 1,046 0 0 2,546 0 0 $ 6,035,441 $ 10,297,290 $ 6,941,700 228,600 878,160 0 294,048 0 0 $ 522,648 $ 878,160 $ - $ 8,981,242 $ 19,860,289 $ 13,276,511 V -2 1) The Successor Agency, former Community Development Commission (CDC), is presented for information and comparison purposes only. The CDC was eliminated effective 1 -31 -2012. V -3 FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED FUND 206/30112 @ 06/30/13 BUDGET HOUSING AUTHORITY EXPENDITURES: 901 HOUSING VOUCHER CHOICE 5,068,503 6,151,179 5,184,773 905 PUBLIC HOUSING 58,004 62,051 71,190 910 CIAP 44,654 11,222 13,140 SUBTOTAL HOUSING AUTHORITY $ 5,171,161 $ 6,224,452 $ 5,269,103 TOTAL ALL EXPENDITURES $ 64,078,386 $ 76,414,751 $ 79,273,127 1) The Successor Agency, former Community Development Commission (CDC), is presented for information and comparison purposes only. The CDC was eliminated effective 1 -31 -2012. V -3 CITY OF BALDWIN PARK FISCAL YEAR 0 PROPOSED EXPENDITURE DEPARTMENTS ALL (includes FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED CATEGORY @ 06/30/12 @ 06/30/13 BUDGET CONTRACTUAL SERVICES 5,323,892 5,269,220 7,453,080 PERSONNEL COSTS 23,595,748 22,402,785 22,710,418 MAINTENANCE AND OPERATIONS 23,076,632 31,613,501 26,200,125 DEBT SERVICE 6,839,599 6,926,996 5,903,750 CAPITAL 5,242,515 10,202,249 17,005,754 t"-,1, *424,11 1111:1 64,078,386 76,414,751 79,273,127 FY 201312014 PROPOSED EXPENDITURES BY CATEGORY V -4 CITY OF A- FISCAL YEAR 2013/2014 PROPOSED EXPENDITURE BUDGET ALL DEPARTMENTS TOTAL EXPENDITURES 64,078,386 76,414,751 79,273,127 FY 201312014 PROPOSED EXPENDITURES BY DEPARTMENT V -5 FY 2011/2012 FY 2012/2013 FY 201312014 ACTUALS ACTUALS PROPOSED DEPARTMENT @ 06/30/12 @ 06/30/13 BUDGET ADMINISTRATION 4,409,867 3,099,312 4,707,333 FINANCE (INCLUDES NON - DEPARTMENTAL) 18,668,832 28,063,805 19,254,466 POLICE 18,060,708 17,528,762 17,177,948 NEIGHBORHOOD SAFETY & SERVICES 0 0 931,036 COMMUNITY DEVELOPMENT 7,831,012 8,510,927 9,610,789 PUBLIC WORKS 9,906,723 14,381,130 22,026,405 RECREATION & COMMUNITY SERVICES 5,201,244 4,830,815 5,565,151 TOTAL EXPENDITURES 64,078,386 76,414,751 79,273,127 FY 201312014 PROPOSED EXPENDITURES BY DEPARTMENT V -5 'BA:,LD, WIN , p 4 A % R r- K, e k,. x „vx CITY OF D PARK PROPOSED FISCAL YEAR 2013/2014 TOTAL EXPENDITURES 4,409,867 31099,312 4,707,333 ADMINISTRATION BY CATEGORY FY 2011/2012 FY 2011/2012 FY 2012/2013 FY 201312014 ACTUALS ACTUALS ACTUALS ACTUALS PROPOSED @ 06/30/13 COST CENTER @ 06/30/12 @ 06/30/13 BUDGET 100 CITY COUNCIL 194,952 195,156 236,412 110 CEO'S OFFICE 329,873 316,495 342,553 120 CITY CLERK 168,139 71,275 133,061 130 CITY ATTORNEY 204,595 248,195 262,500 140 INFORMATION SERVICES 492,168 405,439 413,278 141 SUPPORT SERVICES 302,726 317,399 370,718 150 PERSONNEL 347,777 383,327 422,984 160 RISK MNGMNT /INTERNAL INS 2,369,637 1,162,026 2,525,827 TOTAL EXPENDITURES 4,409,867 31099,312 4,707,333 ADMINISTRATION BY CATEGORY TOTAL EXPENDITURES FIX ally1 I I l Wl k' • 4,409,867 3,099,312 4,707,333 FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2013/2014 PROPOSED BUDGET ACTUALS ACTUALS PROPOSED COST CENTER (a) 06/30/12 @ 06/30/13 BUDGET CONTRACTUAL SERVICES 569,366 503,101 614,500 PERSONNEL COSTS 1,125,091 1,065,182 1,050,650 MAINTENANCE AND OPERATIONS 2,608,871 1,428,414 2,902,183 CAPITAL 106,539 102,615 140,000 TOTAL EXPENDITURES FIX ally1 I I l Wl k' • 4,409,867 3,099,312 4,707,333 TOTAL EXPENDITURES 4,409,867 3,099,312 4,707,333 VI -I COST CENTER FY 201112012 ACTUALS @ 06/30/12 FY 2012/2013 ACTUALS @ 06/30/13 FY 2013/2014 PROPOSED BUDGET 100 GENERAL FUND 775,476 814,222 966,210 220 CDBG 18,303 17,037 702 221 HOME PROGRAM 8,219 4,590 503 240 GAS TAX 0 219 13,240 244 PROPOSITION A 15,728 15;104 0 245 PROPOSITION C 16,333 16,127 32,524 251 STREET LIGHT & LANDSCAPE 22,280 21,951 20,817 252 PARKS MAINTENANCE DISTRICT 0 219 13,240 254 MEASURE R LOCAL RETURN 12,879 12,891 13,370 270 GRANTS FUND 18,203 17,092 20,000 401 INFORMATION SERVICES 776,691 706,184 790,486 402 FLEET SERVICES 0 438 26,500 403 INTERNAL INSURANCE 2,555,627 1,316,270 2,730,078 801 SG RIVER CAPITAL PRJ 46,146 42,243 7,610 802 PUENTE /MERGED CAPITAL PRJ 31,792 29,264 7,610 804 CNTRL BUSINESS DST CAPITAL PRJ 0 112 6,760 805 DELTA CAPITAL PRJ 0 112 6,760 806 SIERRA VISTA CAPITAL PRJ 59,727 53,666 4,910 836 SIERRA VISTA DEBT SERVICE 0 0 32,000 890 LOW /MOD INCOME HOUSING 24,967 20,276 0 901 HOUSING VOUCHER CHOICE 27,496 11,295 14,014 TOTAL EXPENDITURES 4,409,867 3,099,312 4,707,333 VI -I CITY OF BALDWIN • . - FISCAL YEAR 2013/2014 PROPOSED EXPENDITURE BUDGE! FINANCE (Includes Nan - Departmental) TOTAL EXPENDITURES 18,668,832 28,063,805 19,254,466 G : � � CIA FY 2011/2012 FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS ACTUALS ACTUALS PROPOSED @ 06/30/13 COST CENTER @ 06/30/12 @ 06/30/13 BUDGET 000 NO COST CENTER 16,949,122 26,343,405 17,208,410 200 CITY TREASURER 241364 24,271 23,307 210 FINANCE 952,593 934,518 1,178,861 299 NON - DEPARTMENTAL 742,753 761,611 843,888 TOTAL EXPENDITURES 18,668,832 28,063,805 19,254,466 G : � � CIA TOTAL EXPENDITURES 18,668,832 28,063,805 19,254,466 FINANCE BY FUND FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER @ 06/30/12 @ 06/30/13 BUDGET CONTRACTUAL SERVICES 168,681 237,537 150,550 PERSONNEL COSTS 1,405,664 1,401,688 1,567,178 MAINTENANCE AND OPERATIONS 10,252,838 19,505,422 11,641,088 DEBT SERVICE 6,829,666 6,919,158 5,895,650 CAPITAL 11,983 0 0 TOTAL EXPENDITURES 18,668,832 28,063,805 19,254,466 FINANCE BY FUND VI -2 FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER @ 06/30/12 @ 06/30/13 BUDGET 100 GENERAL FUND 3,101,863 2,283,022 1,590,838 220 CDBG 1,051,321 581,184 522,757 221 HOME PROGRAM 358,962 32,688 12,839 230 AB1693 15,000 14,805 10,000 240 GAS TAX 411,808 411,818 411,569 244 PROPOSITION A 36,157 31,291 0 245 PROPOSITION C 34,607 30,523 82,903 246 AB939 INT WASTE MANAGEMENT 8,097 7,989 8,479 251 STREET LIGHT & LANDSCAPE 25,537 21,830 32,076 254 MEASURE R LOCAL RETURN 21,050 18,455 23,800 301 BUILDING RESERVE 677,280 682,430 0 401 INFORMATION SERVICES 41,419 30,459 41,781 403 INTERNAL INSURANCE 0 50 13,100 601 DEBT SERVICE 530,220 503,401 505,920 610 COP LEASE PAYMENTS 679,580 680,130 684,780 625 GAS TAX DEBT SERVICE 401,806 402,028 403,720 VI -2 FINANCE BY FUND (Continued) TOTAL EXPENDITURES 18,668,832 28,063,805 19,254,466 V1-3 COST CENTER FY 2011/2012 ACTUALS 206/30/12 FY 2012/2013 ACTUALS @ 06/30/13 FY 2013/2014 PROPOSED BUDGET 630 BOND ISSUANCE SGR RFNCE 490,000 510,000 0 635 BPFA/PM 2003 TAX ALLOC 315,000 330,000 0 636 BPFA 1990 TAX ALLOC 290,000 325,000 0 637 BPFA/CBD 1990 TAX ALLOC 38,841 0 0 650 PENSION OBLIGATION BOND 1,541,846 1,599,159 1,654,490 800 RDA OBLIGATION RETIREMENT 1,828,852 6,990,172 6,056,100 801 SG RIVER CAPITAL PRJ 86,347 47,506 43,360 802 PUENTE / MERCED CAPITAL PRJ 6,901 368 35,260 803 W RAMONA CAPITAL PRJ 1,000 110,268 0 804 CNTRL BUSINESS DST CAPITAL PRJ 19,774 208,655 50,060 805 DELTA CAPITAL PRJ 1,800 342 28,370 806 SIERRA VISTA CAPITAL PRJ 65,355 165,542 53,020 825 MERGED AREA PROJECT FUND 0 857,777 0 831 SG RIVER DEBT SERVICE 972,440 1,107,224 1,098,200 832 PUENTE / MERCED DEBT SERVICE 948,718 1,149,199 670,060 833 W RAMONA DEBT SERVICE 4,532 104,427 0 834 CNTRL BUSINESS DICT DEBT CER \/ V I V 1 1\ V 1 �Gn 1FR , V V V, I V V � R7n1 7A7 I , V! V, I T I V 1,700,930 835 DELTA DEBT SERVICE 166,136 795,213 199,350 836 SIERRA VISTA DEBT SERVICE 1,851,607 4,530,580 2,698,710 837 BP MERGED 2000 REFINANCE 538,248 939,900 542,450 860 MRB 1982 ISSUE 1,046 0 0 861 MRB 1983 ISSUE 2,546 0 0 890 LOW /MOD INCOME HOUSING 126,752 804,825 0 891 SINGLE FAMILY REPO HOUSING 293,916 0 0 901 HOUSING VOUCHER CHOICE 71,918 69,747 59,756 905 PUBLIC HOUSING 15,728 3,829 6,648 910 CIAP 44,654 11,222 13,140 TOTAL EXPENDITURES 18,668,832 28,063,805 19,254,466 V1-3 CITY OF BALDWIN PARK FISCAL YEAR 0 PROPOSED TOTAL EXPENDITURES 18,060,708 17,528,762 17,177,948 6" ill liilfi 7-* ' •, COST CENTER FY 201112012 ACTUALS @ 06130/12 FY 201212013 ACTUALS @ 06/30/13 FY 2013/2014 PROPOSED BUDGET 300 POLICE CHIEF 959,780 734,060 806,308 310 POLICE ADMINISTRATION 1,255,532 1,455,155 1,521,774 320 COMMUNICATIONS 847,791 1,101,344 1,161,639 330 RECORDS 492,615 420,015 301,281 340 PATROL 8,474,959 7,932,830 8,151,307 350 TRAFFIC 1,835,990 1,911,374 1,509,642 360 INVESTIGATIONS 3,798,742 3,577,974 3,311,598 370 POLICE JAIL 335,116 348,068 361,400 380 EMERGENCY OPERATIONS 60,183 46,517 53,000 390 OTHER PUBLIC SAFETY SERV 0 1,425 0 TOTAL EXPENDITURES 18,060,708 17,528,762 17,177,948 6" ill liilfi 7-* ' •, 1zlal FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER 206/30/12 @ 06/30/13 BUDGET CONTRACTUAL SERVICES 1,500,116 1,476,697 876,440 PERSONNEL COSTS 14,670,045 14,155,015 14,047,520 MAINTENANCE AND OPERATIONS 1,573,498 1,556,715 1,738,484 CAPITAL 317,049 340,335 515,504 1zlal TOTAL EXPENDITURES 18,060,708 17,528,762 17,177,948 SUMMARY BY FUND FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER @ 06/30/12 @ 06/30/13 BUDGET 100 GENERAL FUND 16,380,014 16,515,694 15,906,314 205 FEDERAL ASSET FORFEITURE 1,034,657 364,977 480,250 206 STATE ASSET FORFEITURE 7,858 2,485 10,000 207 LOCAL LAW ENFORCE BLOCK GRANT 0 0 2,400 220 C. D.B.G. 36,956 32,595 25,670 270 GRANTS FUND 601,223 613,011 753,314 TOTAL EXPENDITURES 18,060,708 17,528,762 17,177,948 1zlal • • 9 ''' :_ TOTAL EXPENDITURES 0 0 931,036 111:1 Eel M I *ei :4 0 LeM o FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER @ 06/30/12 _ _ @ 06/30/13 BUDGET 100 GENERAL FUND 0 0 931,036 TOTAL EXPENDITURES 0 0 931,036 VI-5 FY 2011/2012 FY 201212013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER @ 06/30/12 @ 06/30/13 BUDGET 390 OTHER PUBLIC SAFETY SERV 0 0 931,036 TOTAL EXPENDITURES 0 0 931,036 NEIGHBORHOOD SAFETY & SERVICES BY CATEGORY FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER @ 06/30/12 @ 06/30/13 BUDGET CONTRACTUAL SERVICES 0 0 814,900 PERSONNEL COSTS 0 0 113,180 I",IAIIVTEIVANCE Ae";D OPERATIONS 0 0 56 CAPITAL 0 0 0 TOTAL EXPENDITURES 0 0 931,036 111:1 Eel M I *ei :4 0 LeM o FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER @ 06/30/12 _ _ @ 06/30/13 BUDGET 100 GENERAL FUND 0 0 931,036 TOTAL EXPENDITURES 0 0 931,036 VI-5 FISCAL YE4 CITY OF BALDWIN PARK nA • • - T ! ,► ' VI -6 FY 2011/2012 FY 201212013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER @ 06/30/12 @ 06/30/13 BUDGET 000 NO COST CENTER 780 645 0 400 COMMUNITY DEV DIRECTOR 174,544 161,323 202,036 410 FEDERALLY ASSISTED HOUSING* 4,713,795 5,785,561 4,805,998 420 CDBG 819,074 721,208 3,226,148 430 BUSINESS LOAN FROG /EDA 357,788 567,333 160,116 440 PLANNING 496,871 389,588 341,605 450 BUILDING & SAFETY 465,732 451,527 455,744 460 CODE ENFORCEMENT 327,843 302,418 297,653 470 COMMUNITY DEV ADMIN 474,585 131,324 121,488 TOTAL EXPENDITURES 7,831,012 8,510,927 9,610,789 COMMUNITY DEVELOPMENT BY CATEGORY FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER @ 06/30/12 @ 06/30/13 BUDGET CONTRACTUAL SERVICES 196,205 224,548 2,217,852 PERSONNEL COSTS 1,879,155 1,664,409 1,545,260 MAINTENANCE AND OPERATIONS* 5,222,722 6,006,286 5,784,777 CAPITAL 532,930 615,684 62,900 TOTAL EXPENDITURES 7,831,012 8,510,927 9,610,789 COMMUNITY DEVELOPMENT BY FUND FY 2011/2012 FY 2012/2013 FY 201312014 ACTUALS ACTUALS PROPOSED COST CENTER @ 06/30/12 @ 06/30/13 BUDGET 100 GENERAL FUND 984,665 894,587 1,057,324 220 CDBG 478,287 457,169 494,743 221 HOME PROGRAM 157,567 96,533 2,513,324 223 EDA 18,034 10,579 166,462 231 AIR QUALITY IMPROVEMENT 10,937 2,577 80,114 234 PARK LAND & PUBLIC ART FEES 0 0 20,000 235 GENERAL PLAN FEE 38,888 38,434 36,030 270 GRANTS FUND 792,773 664,606 5,416 403 INTERNAL INSURANCE 0 0 26,910 VI -6 COMMUNITY •' • -•. TOTAL EXPENDITURES 7,831,012 8,510,927 9,610,788 *Budget reallocations from Non - Departmental to Community Development were made in order to reflect expenditures in the corresponding department in FY 201112012 VI -7 FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER @ 06/30/12 @ 06130/13 BUDGET 801 SG RIVER CAPITAL PRJ 84,293 54,804 5,990 802 PUENTE /MERCED CAPITAL PRJ 34,138 24,224 5,750 804 CNTRL BUSINESS DST CAPITAL PRJ 55,887 34,575 5,580 805 DELTA CAPITAL PRJ 6,839 3,372 5,590 806 SIERRA VISTA CAPITAL PRJ 94,302 61,837 12,080 890 LOW /MOD INCOME HOUSING 76,881 53,059 0 891 SINGLE FAMILY REPO HOUSING 132 0 0 901 HOUSING VOUCHER CHOICE 4,968,893 6,070,137 5,110,983 905 PUBLIC HOUSING 28,496 44,434 64,492 TOTAL EXPENDITURES 7,831,012 8,510,927 9,610,788 *Budget reallocations from Non - Departmental to Community Development were made in order to reflect expenditures in the corresponding department in FY 201112012 VI -7 CITY OF '." -ISCAL YEAR 2013/2014 REVISED PROPOSED EXPENDITURE BUDGET ,PUBLIC WORKS T'UBLIC WORKS BY COST CENTER TOTAL EXPENDITURES 9,906,723 14,381,130 22,026,405 COST CENTER FY 2011/2012 ACTUALS @ 06/30/12 FY 2012/2013 ACTUALS @ 06/30/13 FY 2013/2014 PROPOSED BUDGET 000 NO COST CENTER 0 8,348 0 500 PUBLIC WORKS DIRECTOR 305,383 165,430 333,325 510 ENGINEERING 349,379 318,648 371,319 520 CAPITAL IMPROVEMENT 4,583,269 9,441,297 15,784,723 530 LIGHTING MAINTENANCE 659,655 655,664 654,300 540 WASTE MNG /ENVIRO SERV 299,114 283,919 285,197 550 TRAFFIC CONTROL 196,547 201,427 240,141 551 ASPHALT 247,292 212,542 154,931 552 STREET SWEEPING 325,222 313,473 693,659 560 LANDSCAPE 599,535 560,254 844,896 561 TREES 236,801 231,308 269,331 562 IRRIGATION 156,997 164,248 185,300 570 GRAFFITI ABATEMENT 387,249 320,754 461,206 w 571 CO RRTl Rrrrri VVUt"C I RCrCRRAL nnn G62,Vyt� � 233,717 2 d L39,131 580 TRANSIT SERVICES 1,142,172 1,130,222 1,330,330 581 TRANSIT FACILITY MAINT 156,012 139,879 178,616 TOTAL EXPENDITURES 9,906,723 14,381,130 22,026,405 TOTAL EXPENDITURES 9,906,723 14,381,130 22,026,405 11111-.1 A oSWO A A9 -01PI7 FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER @ 06/30/12 @ 06/30/13 BUDGET CONTRACTUAL SERVICES 1,863,431 1,807,045 1,920,353 PERSONNEL COSTS 2,228,940 2,043,494 2,197,610 MAINTENANCE AND OPERATIONS 1,821,171 1,560,101 1,792,572 CAPITAL 3,993,181 8,970,490 1 6,115,870 TOTAL EXPENDITURES 9,906,723 14,381,130 22,026,405 11111-.1 A oSWO A A9 -01PI7 vi-8 FY 2011 /2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER @ 06/30/12 @ 06/30/13 BUDGET 100 GENERAL FUND 253,434 217,133 380,101 205 FEDERAL ASSET FORFEITURE 200,000 0 0 220 CDBG 152,331 121,869 1,141,720 231 AIR QUALITY IMPROVEMENT 0 0 560,000 234 PARK LAND & PUBLIC ART FEES 153,456 187,465 0 240 GAS TAX 1,063,340 2,001,905 2,307,488 241 SURFACE TRANSPORTATION PROGRAM 0 0 678,000 242 TRAFFIC CONGESTION RELIEF 1,095,560 251,870 170,000 vi-8 g i - i •, TOTAL EXPENDITURES 9,906,723 14,381,130 22,026,405 VI-9 FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER @ 06/30/12 @ 06/30/13 BUDGET 243 BICYCLE & PEDESTRIAN 35,202 223 280,000 244 PROPOSITION A 994,245 956,239 1,344,340 245 PROPOSITION C 677,069 2,794,124 1,877,570 246 AB939 INT WASTE MANAGEMENT 271,472 247,049 370,654 247 OIL RECYCLING GRANT 26,859 10,372 23,000 249 STORM DRAIN /NPDS 126,901 94,272 47,995 251 STREET LIGHT & LANDSCAPE 1,763,642 1,670,305 1,796,768 252 PARKS MAINTENANCE DISTRICT 308,092 319,682 309,912 253 PROP A PARKS 67,310 63,632 64,801 254 MEASURE R LOCAL RETURN 398,855 743,065 997,832 270 GRANTS FUND 2,305,572 4,688,733 9,674,870 402 FLEET SERVICES 13,383 13,192 1,355 TOTAL EXPENDITURES 9,906,723 14,381,130 22,026,405 VI-9 CITY OF BALDWIN PARK FISCAL YEAR 201312014 REVISED PROPOSED EXPENDITURE BUDGET VI -10 FY 2011 /2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER @ 06/30/12 206/30/13 BUDGET 600 RECREATION & COMM SERV DIR 295,171 242,400 248,798 610 RECREATION SERVICES 1,336,061 1,156,675 1,803,987 620 FACILITIES MAINTENANCE 1,230,524 1,403,498 1,359,947 621 FLEET SERVICES 1,220,626 1,010,505 929,140 630 SENIOR SERVICES CENTER 199,531 214,620 244,796 640 FAMILY SERVICE CENTER 67,436 92,318 113,890 650 CHILDRENS SERVICES 349,896 217,692 300,895 660 TEEN CENTER /SKATE PARK 198,228 200,358 235,387 670 BARNES PARK 117,363 106,645 143,406 680 ARTS & RECREATION CENTER 186,408 186,104 184,905 TOTAL EXPENDITURES 5;201,244 4,830,815 5,565,151 RECREATION & COMMUNITY SERVICES BY CATEGORY FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER 206/30/12 @ 06130/13 BUDGET CONTRACTUAL SERVICES 1,026,093 1,020,292 903,485 PERSONNEL COSTS 2,286,853 2,072,997 2,189,020 MAINTENANCE AND OPERATIONS 1,607,465 1,564,401 2,346,166 CAPITAL 280,833 173,125 126,480 TOTAL EXPENDITURES 5,201,244 4,830,815 5,565,151 RECREATION & COMMUNITY SERVICES BY FUND FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER @ 06/30112 @ 06/30/13 BUDGET 100 GENERAL FUND 2,931,056 2,863,737 3,655,017 220 CDBG 57,216 41,099 42,044 230 AB1693 49,740 34,920 12,000 240 GAS TAX 6,418 5,175 5,053 244 PROPOSITION A 107,583 102,170 112,032 245 PROPOSITION C 16,454 15,358 15,589 251 STREET LIGHT & LANDSCAPE 43,243 41,413 46,360 252 PARKS MAINTENANCE DISTRICT 412,475 480,874 486,000 254 MEASURER LOCAL RETURN 0 3,949 4,000 VI -10 RECREATION • - r TOTAL EXPENDITURES 5,201,244 4,830,815 5,565,151 1�LI�IfI FY 2011/2012 FY 2012/2013 FY 2013/2014 ACTUALS ACTUALS PROPOSED COST CENTER @ 06130/12 @ 06130/13 BUDGET 260 SUMMER LUNCH PROGRAM 235,942 159,977 199,826 270 GRANTS FUND 7,126 0 0 402 FLEET SERVICES 1,281,658 1,068,355 987,160 501 TRUST DEPOSITS 38,357 0 0 901 HOUSING VOUCHER CHOICE 196 0 20 905 PUBLIC HOUSING 13,780 13,788 50 TOTAL EXPENDITURES 5,201,244 4,830,815 5,565,151 1�LI�IfI \� \\ -BALDW"I-'N ». � f R-& K % » 0 M 0 1 a • 1:14 a*01 ki I ki 1:4 W001,11 k V11-1 2011/2012 2012/2013 2013/2014 Full Time Full Time Full Time Positions Positions Positions Elected Officials 7 7 7 Administration: CEO's Office 2 2 2 City Clerk 0 0 1 Information Services 2 2 1 Support Services 1 1 1 Personnel 2 2 2 Administration Totals 7 f -7 7 Finance 7 7 7 Police: Sworn* 77 77 78 Non Sworn 23 22 19 Police Totals 100 99 97 *Fiscal Year 201312014 Includes 9 Frozen Sworn Positions Community Development 18 18 13 Public Works 25 25 25 Recreation & Community Services 13 12 12 Totals 177 175 168 Full Time Personnel Cost 2011/2012 2012/2013 2013/2014 by Department Adopted Adopted Proposed Administration $ 1,129,690 1,070,740 940,363 Finance 1,520,040 1,461,160 1,503,682 Police 14,618,500 15,204,290 13,861,256 Neighborhood Safety & Services 0 0 82,217 Community Development 1,621,110 1,633,960 1,194,852 Public Works 1,954,170 2,019,590 2,039,688 Recreation & Community Sery 1,214,500 1,108,160 1,134,673 Total Full Time Personnel Cost $ 22,058,010 $ 221497,900 $ 20,756,731 Total Part Time Personnel Cost $ 1,851,460 $ 1,796,620 $ 1,953,687 Total Full Time & Part Time Personnel $ 23,909,470 $ 24,294,520 $ 22,710,418 V11-1 City of Baldwin Park FY 2013/2014 Proposed Budget Position Control Table CC Position 2011/2012 Positions 2012/2013 Positions 2013/2014 Positions 100 Elected Officers 7 7 7 Total FTE - 100 City Council 7 7 7 110 Chief Executive Officer Administrative Clerk Administrative Clerk 11 1 1 0 1 1 0 1 0 1 Total FTE - 110 CEO'S OFFICE 2 2 2 120 Deputy City Clerk* 0 0 1 Total FTE -120 CITY CLERK 0 0 1 I Non-Sworn Position Added in FY 201312014 140 Information Systems Supervisor* Information Systems Analyst 1 1 1 1 0 1 Total FTE - 140 INFO SERV 2 2 1 I Non-Sworn Position Removed in FY 201212013 141 Imaging Specialist 1 1 1 Total FTE - 141 SUPPORT SERV 1 1 1 150 Personnel/Risk Manager Personnel Analyst 11 1 1 1 1 1 1 Total FTE -150 PERSONNEL 2 2 2 210 Finance Director Assistant Accounting Manager Accountant Senior Finance Clerk Finance Clerk 1 1 1 3 1 1 1 1 3 1 1 1 1 3 1 Total FTE - 210 FINANCE 7 7 7 300 Police Chief Captain* Executive Secretary 1 1 1 1 1 1 1 2 1 Total FTE - 300 POLICE CHIEF 3 3 4 I Sworn Position Added for FY 2013/2014 310 Lieutenant Sergeant Lab Technician (Police Tech.) Records Specialist 11 2 1 1 1 2 1 1 1 2 1 1 1 Total FTE - 310 POLICE ADMIN 5 5 5 V11-2 CC Position 2011/2012 Positions 2012/2013 Positions 2013/2014 Positions 320 Dispatch Supervisor Dispatchers 1 9 1 9 1 9 Total FTE - 320 COMMUNICATIONS 10 10 10 330 Records Supervisor Records Specialist 11* 1 5 1 5 1 2 Total FTE - 330 RECORDS 6 6 3 2 Non-Sworn Position Removed in FY 201212013 and I Non-Sworn Position Removed in FY 201312014 340 Police Officer Community Service Officer Lieutenant Sergeant 42 1 1 7 42 0 1 7 33 0 2 7 Total FTE - 340 PATROL 51 50 42 350 Police Officer 4 5 5 Total FTE - 350 TRAFFIC 4 5 5 360 Lieutenant Sergeant Detective Community Service Officer Records Specialist 11 1 1 1 1 1 2 1 A 1 1 0 2 14 1 1 Total FTE - 360 INVESTIGATIONS 20 19 18 390 Parking Enforcement Officer 1 1 1 Total FTE - 390 OTHER PUBLIC SAFETY 1 1 1 400 Community Development Director 1 1 1 Total FTE - 400 COMM DEV DIR 1 1 1 410 Housing Program Coordinator 1 1 1 Total FTE - 410 HOUSING 1 1 1 420 Housing Manager Administrative Analyst Housing Inspector Housing Technician Acting Housing Specialist Housing Specialist 1 1 1 1 1 1 1 1 1 1 1 1 1 0 1 1 1 1 Total FTE - 420 CDBG 6 6 5 440 City Planner Associate Planner"' Assistant Planner" Administrative Clerk 11* 1 1 1 1 1 1 1 1 1 0 0 0 Total FTE - 440 PLANNING 4 4 1 3 Non-Sworn Positions Removed in FY 201212013 V11-3 CC Position 2011/2012 Positions 2012/2013 Positions 2013/2014 Positions 450 Supervising Plan-Check Engineer Building Inspector Construction Clerk 1 2 1 1 2 1 1 2 1 Total FTE - 450 BUILDING & SAFETY 4 4 4 460 Lead Code Enforcement Officer 0 1 1 Total FTE - 460 CODE ENFORCEMNT 0 1 1 470 Sr. Redevelopment Project Coordinator* 1 1 0 Total FTE - 470 COMM DEV ADMIN 1 1 0 I Non-Sworn Position Removed in FY 201212013 500 Public Works Director Administrative Clerk 11 Total FTE - 500 PUBLIC WKS-DIR 2 2 2 510 Assistant Engineer 2 2 2 Total FTE - 510 ENGINEERING 2 2 2 520 Associate Engineer 1 1 Total FTE - 520 CAPITAL IMPRV 1 1 540 Public Works Operations Supervisor AB 939 Specialist 1 1 1 1 Total FTE - 540 WST MNG/ENVIRO 2 2 2 550 Senior Maintenance Worker 1 1 1 Total FTE - 550 TRAFFIC CONTIR 1 1 1 551 Maintenance Worker 11 1 1 1 Total FTE - 551 ASPHALT 1 1 1 552 Street Sweeper Operator Acting Street Sweeper Operator Maintenance Worker 1 Senior Maintenance Worker 1 1 1 1 1 1 1 1 1 1 1 1 Total FTE - 552 ST SWEEPING 4 4 4 560 Maintenance Worker 1 Maintenance Worker 11 1 2 1 2 1 2 Total FTE - 560 LANDSCAPE 3 3 3 561 Maintenance Worker 1 Maintenance Worker 11 1 1 1 1 1 1 Total FTE - 561 TREES 2 2 2 562 Maintenance Worker 1 0 1 1 Total FTE - 562 IRRIGATION 0 1 1 V11-4 CC Position 2011/2012 Positions 2012/2013 Positions 2013/2014 Positions 570 Senior Maintenance Worker Acting Senior Maintenance Worker Maintenance Worker 1 Maintenance Worker 11 1 1 1 1 1 1 1 0 1 1 1 0 Total FTE - 570 GRAFFITI ABTMNT 4 3 3 571 Senior Maintenance Worker Maintenance Worker 1 0 2 1 1 1 1 Total FTE - 571 COURT REFERRAL 2 2 2 581 Maintenance Worker 1 1 1 1 Total FTE - 681 TRANSIT FAC MNT 1 1 1 600 Director of Rec. & Comm. Services Secretary 1 .1 1 r% U 1 0 -Executive Total FTE - 600 RECREATION DR —1 2 1 1 610 Acting Operations Supervisor Program Coordinator 1 2 1 1 1 1 Total FTE - 610 RECREATION 3 2 2 620 Maintenance Worker 11 1 1 1 Total FTE - 620 FACILITIES MAINT 1 1 1 621 Acting Senior Equipment Mechanic Equipment Mechanic 1 1 1 1 1 1 Total FTE - 620 FLEET SERV 2 2 2 630 Program Coordinator 1 1 1 Total FTE - 630 SENIOR CENTER 1 1 1 640 Program Coordinator 0 1 1 Total FTE - 640 FAMILY SRV CNTR 0 1 1 650 Program Supervisor 1 1 1 Total FTE - 650 CHILDREN'S SERV 1 1 1 660 Program Supervisor 1 1 1 Total FTE - 660 TEEN CENTER 1 1 1 670 Acting Program Coordinator 1 1 1 Total FTE - 670 BARNES PARK 1 1 1 680 Program Supervisor 1 1 1 Total FTE - 680 ARC 1 1 1 Total 1 176 1 175 t-159 VII-5 CITY OF FY 2013/2014 PROPOSED PART TIME COST SUMMARY 2013/2014 Part Time Part Time Cost by Department Personnel Cost ADMINISTRATION $ 110,287 FINANCE 63,496 POLICE 186,264 NEIGHBORHOOD SAFETY & SERVICES 30,963 COMMUNITY DEVELOPMENT 350,408 PUBLIC WORKS 157,922 RECREATION 1,054,347 Grand Total All Departments $ 1,953,687 VII -6 ml SUBJECT: Public Hearing Regarding the Fiscal Year 2014-2015 Annual Action Plan (Public Service Programs) and Citizen Participation Plan PURPOSE The purpose is for City Council to hold the first of two required public hearings regarding the: 1) FY 2014-2015 Annual Action Plan; 2) Citizen Participation Plan; and 3) To Consider The Funding Allocations For The FY 2014-2015 CDBG Public Service Programs. BACKGROUND Pursuant to Housing and Urban Development (HUD) regulations, the City prepared and submitted its five-year strategy designed to address the housing needs of extremely low, low and moderate-income households within the community. The current Five Year Consolidated Plan covers years 2010-2015. During the Five Year Plan period, the City must prepare and submit Annual Action Plans, and updated Citizen Participation Plans. The FY 2014-2015 Annual Action Plan and Citizen Participation Plan are due to HUD by May 15, 2014. Included in the process of preparing its annual Plans, HUD requires the City to encourage citizen participation by holding community meetings and two public hearings. To ensure citizen participation from Baldwin Park residents, the City partnered the Housing Commission and Recreation and Community Service Commission to jointly form the CDBG Advisory Committee. The CDBG Advisory committee reviews and considers proposed projects and reviews applications for public service programs. Two committee meetings were held before the CDBG Advisory Committee and funding recommendations were approved on February 5, 2014. The first public hearing is to provide the City Council the opportunity to receive public comments, which includes presentations from the public service applicants regarding their services and the benefits to our residents. DISCUSSION For FY 2014-2015, the City of Baldwin Park expects to receive an estimated $249,374 in HOME Investment Partnerships (HOME) entitlement funds, $20,000 in HOME projected program income, and $1,004,061 in Community Development Block Grant (CDBG) funds. CDBG Annual Plan PSA March 5, 2014 Page 2 of 2 The anticipated amount is expected to be revised once the Federal allocations are officially announced. However, for the sake of completing the required funding process and meeting its deadlines, the estimated amount will remain the same as last year's allocation. Of the CDBG amount no more than 15% may be allocated to public service programs, which equates to $156,609. A public service program provides funding or other types of assistance to low- income youth, elderly, disabled, homeless and other special needs individuals. Program Income As in the previous past few years, although HUD allows Cities to include the estimated program income when calculating the amount available for public service programs, because program income received continues to decrease annually. FUNDING RECOMMENDATIONS Commission /Committee Recommendations The City held two community meetings regarding the CDBG funding process. At the meeting held on February 6t ", organizations that submitted applications for public service funding presented their requests before the Joint Commission/CDBG Advisory Committee. As you are aware, the lack of sufficient funding available creates a challenging and overwhelming process. The CDBG Advisory Committee considers their recommendations based on in-depth study of the applications and personal knowledge of the needs of the Baldwin Park residents, resulting in a well informed, educated and united process. The recommendations are as follows: * Indicates City of Baldwin Park Services A B C FY 14115 Joint Comm' ission Organization FY 13114 14116 FY ,1411115, Recommended Allocations , Current Requested Joint Cormission 11 C ornpared to Allocation Allocation Recdnatn6ndations FY 13114 41 location {CQlumn C -ok ) : California Mental Health Connections $ 950 $ 45,000 $ 0 $ (950) Childcare Subsidy * $ 3,325 $ 2,100 $ 0 $ (3,352) Cory's Kitchen -Veteran's Program $ $ 10,000 $ 2,000 $ 2,000 Church of the Redeemer Food Bank $ 12,350 $ 15,000 $ 10,000 $ (2,350) Domestic Violence Advocate * $15,026 $ 32,000 $ 12,000 $ (3,026) ESGV Coalition for the Homeless $ 9,500 $ 10,000 $ 10,000 $ 500 Family Service Center $28,500 $ 30,000 $ 30,000 $ 1,500 Graffiti Removal* $31,796 $ 50,000 $ 20,000 $(11,796) Pride Program (BPPD) $17,100 $ 37,000 $ 21,985 $ 4,885 Project Sister $ 2,850 $ 3,212 $ 3,000 $ 150 Recreation/Sports Scholarship $ 12,350 $ 15,000 $ 15,000 $ 2,650 Santa Anita Family Services $ 3,325 $ 5,000 $ 3,325 $ 0 St. Johns Church Social Services $ 2,138 $ 2,150 $ 2,150 $ 12 Youth Employment * $11,400 $ 24,000 $ 21,149 $ 9,749 TOTALS $150,610 $280,462 $156,609 * Indicates City of Baldwin Park Services CDBG Annual Plan PSA March 5, 2014 Page 3 of 3 As noted in the table, the Joint Commission has recommended noticeable changes in programs this year. Changes include eliminating funding for two programs 1) the Childcare Subsidy program as a result of Recreation and Services desire to phase out project due to low participation enrollment, and 2) California Mental Health Connections due to reasons that include a lack of clarity in the application documents and the apparent difficulty the agency has with meeting HUD and City reporting requirements. Changes also include an increase of funding for youth programs such as the PRIDE Platoon, Recreation/Sports Subsidy Program and the greatest increase for the Youth Employment program. According to the Commission, the rational for the increase of funding to the Youth Employment Program was to increase on- the-job training opportunities to low-income youth, thereby enhancing self-esteem and encouraging self-sufficiency. This years' applicants include two agencies that provide food bank services, the Church of the Redeemer, who has received CDBG funding for over 10 years and Cory's Kitchen, a new applicant. Unfortunately, the City cannot provide funding for duplicate services. Therefore, considering the success of the agency and all its efforts for the past 10 years, the Joint Commission voted to recommend continued funding the Church of the Redeemer. However, the Joint Commission, impressed with their application and services, also desired to enter into a new partnership with Cory's Kitchen. The Joint Commission recommended funding for Cory's Kitchen for a new public service program focused on providing assistance to Veterans. Cory's Kitchen was incorporated in 2001, providing food bank services to Baldwin Park residents for over 13 years and implemented a program targeting the needs of Veterans in 2011. Assistance to Veterans includes outreach for dealing with Post Traumatic Stress Disorder, job skills training and computer lab. Program description of each public service application is also attached for your review. (Please see Attachment) FY 2014-2015 Annual Action Plan and Citizen Participation Plan Pursuant to the City's Citizen Participation Plan, the City is required to hold two public hearings during the preparation of the subject plans. The draft plans will be available for the required 30-day comment period and public review at City Hall, 3rd floor and the Public Library beginning April 7, 2014 and concluding at the second public hearing scheduled for May 7, 2014. Public Notification As required, on November 14, 2013, a public notice was published in the San Gabriel Valley Tribune informing the community of the availability of CDBG funds for pubic service programs. The notice provided information regarding the application process and the community meetings with the CDBG Advisory Committee. Also on February 20, 2014, an additional public notice was published in the San Gabriel Valley Tribune for the purpose of informing residents of the public hearing scheduled for March 5, 2014, which provides residents an opportunity to comment on the activities and priorities to be considered in the development of the FY 2014-2015 Annual Action Plan. CDBG Annual Plan PSA March 5, 2014 Page 4 of 4 FISCAL IMPACT There will be an impact to the general funds to the extent that the gap in funding for specific City administered programs would need to be funded. RECOMMENDATION Staff recommends that the City Council conduct the public hearing and following the public hearing approve the allocations for the FY 2014-2015 CDBG public service programs by selecting one of the following options: • OPTION 1 — Approve the Joint Commission's recommendations for funding; or Attachments 1) Public Service Applications/Program Descriptions 1 1 1 2,"13 Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruellas at (626) 960-4011 ext 354/496.. 1. 3. 4. 5. 6. 7. 8. RAE:Kl-r A\ B1 IDGET PROPOSAL (AT-,rA,'-H,V,L-,-,, UULJ%-]U-- I F- %-' 110-10JTTN���� �11A 5111 IRS TAX EXEMPT STATEMENT MOST RECENT AUDITED FINANCIAL STATEMENT PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on January 3. 2013. Applications must be submitted to: -3- i � I # � , � • FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2013-2014 PLEASE TYPE OR PRINT Agency Name: California Mental Health Connection Agency Address: 14652 Pacific Ave Address Baldwin Park, California, 91706 Administrator:- Elisa K. Jimenez Title: Director Administrator Telephone: 626 430 6197 Fax: 626 4307404 Administrator Email: ekiiha(M-yahoo.com Project Site Address: 14652 Pacific Ave Baldwin Park, CA 91706 Number Street city Zip Code Project Manager: Minoru Marin —Title: Operations Manager Project Manager's Telephone: 6264306197 Fax: 6264307404 Project Manager's Email: minorumarin(-a)_californiamhc.or Describe Agency's overall function or purpose. Include history and experience in providing this service. Our agency specializes on victims of crime having specialized treatment for incest, sexual abuse survivors and domestic violence. We have many years of experienced on the field of complex trauma and have been licensed to train specialist on complex trauma also. We have every year about 15 therapist who are bilingual and work in families, individuals, groups and couples having a spiritual and family oriented structure. Our agency has surpassed in many ways older agencies not only in expedite service delivery but also in the quality of life of our clients. Has the Agency previously received funding from the City of Baldwin Park? X_ Yes (if yes, number of years_) No -4- Grant Amount Requested 31,885.00 —4 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. Our agency works with victims of crime and has a special program for sexual abuse and incest survivors. We work strongly on assessing treating and preventing domestic violence and sexual abuse to decrease the pain of vIiUctLI imI izatI ioand reduce the risk of re-victimi 'gabI on. We also _provide alternative services for the family to deal with the impact of sexual abuse and domestic violence according to the developmental stage when victimization occurs for the whole family to get support. We want to stop sexual abuse and domestic violence by providing psycho-education, therapy and follow up prevention groups Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) The entire family system that is struggling with victimization gets support, but for the sexual abuse survivors group the primary beneficiaries are the children who participate in the group. Describe any special characteristics of your client population. Sexual abuse of minor children who are also underserved and minority base Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). Our agency got 1,000.00 but we need much more to eradicate and decrease the negative effects of Domestic Violence and Sexual Abuse in our Communities. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? -5- ZR 1. Name Yes— x No 2. Address Yes x No 3. City in which client last resided. Yes x No 4. Number of family members. Yes x No, 5. Total family (household) income. Yes —x— No & Ethnicity Yes ------- X— No 7. Female head of household Yes —x— No Pursuant to federal requirements, if your agency is unable or unwilling to obtair the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify • that effect below: Director Title of Officer -z- Date Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. -6- Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: M Individuals Youths ........... I Vm to • [-a oill grAVAU L411 111w1wigm n1irmagg 1 Please provide the actual number of your agency's total clients assisted to date and the oroleg.ted data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual Projected 07/1/12 TO Current 07101113 TO 06/30/14 BALDWIN PARK 11 13 RESIDENTS NON-BALDWIN PARK 10 12 RESIDENTS Which translates in to 62 group sessions once a week for the sexually abu-F-9 children in the area I am rm- TIMM, • Abused children • Battered spouses ■ Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). Mfg • Adults meeting Bureau of Census definition of severally disable persons ■ Homeless persons ■ Migrant farm workers Which further describes the activity you are proposing? A) X The project will benefit a presumed benefit* clientele as defined by HUD. B) X The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. nr I he projects r: imits services to only %C.DBG eligibile-income persons. In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -8- n � t 3 bi D 0 4 Cc CL '.. [,.. a V tll k CN+1 i A�+ ? �`j�� Ly Rif � � � ,�-�•� ��..� iI j3 c V 0 U) V 5 ra co Yr • :. 0 f (J) fL ti% 1wt R W r.•. jai x x X y�// _ fit t +R LP f�1i im 0 V Q N W 'L 12. � a. C: a 3yj 1 o Y+ 8d t♦ �r M 0 �k{� 0 t6 �rct €} ID um in U e+ t c 0 SRS 15 LL A_ 0 }Yi r C1 ' ti✓'T F_' R { 3 tZ N m 141-1 C60 i--- co Cd 4 C � L cS CL Ui co OD „5 pF � Yw If UJ LLB 0 l N UU V/ _ �- Yl Vas/ CL 0 Lo 19 tm c� Ul co tU EU Q 0) a r- 0. .- #l1 '— ` C, �, qy Q CL iL' F— LL U U 1" .5 to C3L Cq Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires I.Elisa Jimenez Director I b i Z-3/i 2.Vahe Hakimlan Administrator Y J -a, i 4 3.Fay Craton Secretary I Vr) V 1 114 4. 5. 6. 7. 8. Name of Executive Director(— Elisa K-- ' en`ez 1*14:411.1 L All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. As the Executive Director, or duly authorized representative of California Mental Health Connection _(Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I eehr+;fki nA Anf,1,%np 1 61111./ 1-der penalty of per j- — fkn�+ +kp provided in this I %.A1-1L11Y CAI MA I Uly UIUL Lll�- 111i%J1i1JGKL1%J11 FI%JVI application is true and correct. Elisa K Jimenez Print Name 626 430 6197 Phone Number M�llzj 10JORS1032AM IWI'l"WAT' It • Director Title of Officer 12/27/12 Date x�� �� JPR A In reply refer to 755:AFF:ARJ March s, 2910 CALIFORNIA MENTAL HEALTH CONNECTIONS 2217 CALLE PARRAL WEST covrNA CA 91792-2182 OF Connectio The name of this corporation shall be California Mental Health ns. The The may carry out its purpose, as described b other name or name, that may be approved from time to time by Board elow 'under any of Directors. ARTICLE 11 OFFICES Section 1. Principal Office The PrinciPal office for the transaction of the business of the corporation ("Principal executive Office") is located at Los Angeles County may change the principal office from one location to another. California. The directors shall be noted by the Any change of this location secretalY on these Bylaws opposite this section, or this section may be amended to state the new location. 220� Our mission is to Promote quality treatment, including specialized clients, Providers and the community. e:6 Multicultural and multilevel services that honor all sacred traditions, for the benefit of NONPARTISAN ACTIVITIES This corporation has been formed under the California Nonprof t P blic u Ben e fit Corporation Law for the Purposes described above, and it shall be nonprofit and nonpartisan. No substantial part of the activities of the corporation shall publication or dissemination of materials consist of the with the Purpose Of attempting to influence legislation, and the corporation shall not participate on behalf of any candidate or intervene in any Political campaign submitted to the people for Public Office or for or against any cause or measure being le for a vote. Tlke corporation - ri PO"a"On shall not, except in any insubstantial degree-, engage in an activities or exercise any powers that are not --rJ n y above. 1 furtherance of the purposes described DEDICATION OF ASSETS The properties and assets Of this nonprofit corporation are irrevocably dedicated to educational and charitable Purposes. NO Par' of net earnings, Properties, or assets of this corporation' on dissolution Or Otherwise, shall inure to the benefit of any private person Or individual, or any member or director of this corporation. 0 li dissolution, n quidation or all Properties and assets and obligations shall be distributed and paid over to an Organization dedicated to charitable and/or educational atiOnal Purposes, provided that the continues to be dedicated to the exempt Purposes as specified in Internal Revenue Code Section 501(c)(3). ARTICLE VI Section i. Powers • ae_ngral Co orate Powers. Subject to the provisions of the No Dor. �,Pow�ers California Bylaws corporation law and any limitations in the Articles of Incorporation relating to action required to ii and these d be approved by the members, the business an affairs of the corporation shall be managed, and all corporate or under the direction of the-Board of Directors. Powers shall be exercised, by subjec 2• 5-�'�Cic P�Wers- Without Prejudice to these general Powers, and "0 'he same limitations, the directors shall have the power to: 0 (a) Select and remove all chairmen the corporation; Prescribe any powers and d agents, and employees of With the Articles of incorporation, uties for them that are consistent with law, and with these Bylaws; and fix their compensation. (b) Change the Principal executive office or the principal business office in the State Of California from one location to another-, cause the corporation to be qualified to do business in any other state, territory, dependency, or country and conduct business within or outside the State of California; and designate any place within or outside the State Of California for the holding Of any member's meetings, including annual meetings. meeting or (c) Adopt, make, and use a COrnorate- seal Drc I 5:11; "I%Iscribe-the forms Of members -- —cates; and alter the form of the seal and certificate. P Ua bil (d) Borrow money and incur indebtedness on behalf of the corporation and cause to be executed and delivered for the corporation's purposes, in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages pledges, hypothecations, and other evidences of debt and securities. Section 2. Number and Qualification of Directors The authorized number of directors shall be as set by resolution of the directors, but not less than one (1) or more than eleven (I I). Directors need not be residents of the state Of California or members of the corporation. Each director shall hold office for a term of one year(s) and until his successor shall have been elected and qualified. Section acqj j Y__ cies I . E3�etn�IsQausinVacanc . A vacancy Or vacancies in the Board of Directors shall be deemed to exist on the occurrence of the g: resignation, or removal of any director, (ii) the declaration followin (i) the death, by resolution of the Board of Directors of a vacancy of the office of a director who has been declared of by any order of court Or convicted of a felony or has been found by final order unso or un d mind judgment of any court to have breached a duty under Sections 5230 et seq. of the California Nonprofit Corporation Law. ri 3. No Vacancy on -Reduction of Number of Directors. No reduction Of the authorized number of directors shall have the . effect Of removing any director before that director's term Of Office expires. 4. Restriction on Tnf.,...+.,4 Directors, Not more than 49% of the Persons serving on the Board of Directors at any time may be it -:ted persons. an interested person is (1) any person being compensated by tb ..:ration vices rendered to it within the previous 12 months, whether as :� � _,o Lile ; U1 part-time employee, independent contractor, or otherwise, excludin, . uy reasonable compensation paid to a director as director; and (2) any brother. si.c4- an brother-in-law, mother-in-law, or father-in-law or . ancestor, descendent, spouse, .;y such person. However, any violation ollthe provisions of this paragrap� not affect the validity or enforceability of any transaction entered t, —j.-iration. removal of Directors. The Board of Directors shall have iuiy power by vote of a majority of its members then in office to suspend or to `c1nOve any member of the Board of Directors without cause, or for conduct which in its opinion disturbs the order, dignity, business or harmony, or impairs the good name, Popularity or prosperity Of the organization, or which is likely, in its opinion, to endanger the welfare, interest or character of the organization, or for any conduct in violation of State of Federal law, these Bylaws, or of the rules and regulations of the Corporation which may be made from time to time. Such action by the Board of Directors may be taken at any meeting of such board upon the initiative of any member or members of such board, The proceedings of the Board of Directors in such matter shall be final and conclusive. Section 4. Place of Vegjnyo 'kf__+,RRs by Telephone I - Regular meetings of the Board of Directors may be held at any place within or outside the State of California that has been designated from time to time by resolution of the Board. In the absence of such designation, regular meetings shall be held at the Principal executive office of the corporation. Special meetings of the Board shall be held at any place within or outside the State of California that has been designated in the notice of the meeting or, if not stated in the notice, or if there is no notice, at the principal executive office of the corporation. Notwithstanding the above provisions of this Section 4, a regular or special meeting of the Board of Directors may be held at any place consented to in writing by all the Board members, either before or after the meeting. If consents are given, they shall be filed with the minutes of the meeting. 2. Any meeting, regular or special, may be held by conference telephone or sm"ar c0mmLmcati<>n equipment, so long as all the directors Participating in the meeting can hear one another, and all such directors shall be deemed to -be present in person at such meeting. Participation in a meeting through use of electronic video screen communication or other communications equipment, other than conference telephone, M Pursuant to this subdivision constitutes presence in person a at meeting if e following apply: erso t that a I I of th a. Each member participating in the meeting can communicate with all of the other members concurrently. b. Each member is provided the means of participating in all matters before the board, including, without limitation, the capacity to propose, or to interpose an objection to, a specific action to be taken by the corporation. c. Each member participating has consented in writing to electronic communications to and from the corporation. d. The corporation adopts and implements some means of verifying both of the following: L A person participating in the meeting is a director or other person entitled to participate in the board meeting. ii. All actions of, or votes by, the board are taken or cast only by the directors and not by persons who are not directors. Section S. R_eular Mee* - 1- Annual Meeting. The annual meeting of the Board of Directors shall be held on the third Saturday of the month Of March in each year at 10:00 A.M. Should said day in any year fall on a holiday, the regular annual meeting of the directors such year may be held on said hour on the next business day thereafter. The Board on f Directors may, in its discretion, set another date and time for the annual particular year. meeting in any 2. ' Other regular meetings of the Board of Directors may be held at such days and times as the Board of Directors may from time to time designate, provided however, should said day fall upon a legal holiday, then said meeting may be held at said time on the next business day thereafter. Section 6. Special Meetinc Authority to rnn Special meetings of the Board of Directors for any Purpose may be called at any time by the Chair of the Board or the President, or any Vice President, the Secretary, or any two directors. 2. Notice. (a) MannM_Qf Giving, Notice of the time and place of special meetings shall be given to each director by one of the following methods: (i) by personal delivery or written notice; (ii) by first-class mail, postage paid; (iii) by telephone communication, either directly to the director or to a person at the director's office who would reasonably be expected to communicate such notice promptly to the director; or (iv) by other electronic means. These shall include but are not limited to voice messaging, facsimile, telegraph or, provided that the director has consented in writing to electronic 0 communications from the corporation, electronic mail (email). All such notices shall be given or sent to the director's address or telephone number as shown on the records of the corporation. (b) Time Requirements. Notices sent by first class mail shall be deposited into a United States mail box at least four days before the time set for the meeting. Notices given by personal delivery, telephone, or other electronic means shall be delivered, telephoned, or transmitted at least 48 hours before the time set for the meeting. (c) Notice Contents. The notice shall state the time and place for the meeting. However, it need not specify the purpose of the meeting, or the place of the meeting, if it is to be held at the principal executive office of the corporation. Section 7. Quorum 0 A majority of the actual number of directors, but not less than two or one- fifth of the authorized number, whichever is greater, shall constitute a quorum for the transaction of business, except to adjourn as provided in Section 11 of this Article VI'. Every act or decision done or made by a majority of the directors present at a meeting duly held at which a quorum is present shall be regarded as the act of the Board of Directors, subject to the provisions of the California Nonprofit Corporation Law, especially those provisions relating to (i) approval of contracts or transactions in - which a director has a direct or indirect material financial interest, (ii) appointment of committees, and (iii) indemnification of directors. A meeting at which a quorum is initially present may continue to transact business, notwithstanding the withdrawal of directors, if any action taken is approved by at least a majority of the required quorum for that meeting. Section 8. Manner of Actin The act of the majority of the directors present at a meeting at which a quorum is present shall be the act of the directors. Section 9. Newly Created Directorshins and Vacancies Newly created directorships resulting from an increase in the number of directors and vacancies occurring in the board for any reason may be filled by a vote of a majority of the directors then in office, although less than a quorum exists. A director w., elected to fill a vacancy shall hold office for the unexpired term of his predecessor. Section 10. Waiver ofNotice The transactions of any meetings of the Board of Directors however called and noticed or wherever held, shall be as valid as though taken at a duly meeting held after regular call and notice, if (a) a quorum is present, and (b) either before or after the meeting, each of the directors not present signs a written waiver of notice, a consent to holding the meeting, or an approval of the minutes. The waiver of notice or consent need not specify 0 the e PUTPOse Of the meeting. All waivers, consents and approvals shall be filed with the corporate records or made a part of the minutes of the meeting. Notice of a meeting shall also be deemed given to any director who attends the meeting without protesting before or at its commencement about the lack of adequate notice. Section 11. Adjournment A majority of the directors present, whether or not constituting a quo rum, may adjourn any meeting to another time and place. Section 12. Notice of Adjournment Notice of the time and place of holding an adjourned meeting need not be given, unless the meeting is a(JjJourned for more than 24 hours, in which case personal notice of the time and place shall be given before the time of the adjournment meeting to the directors who were not present at the time of the adjournment. Section 13. Action Without Meerin� Any action required or permitted to be taken by the Board of Directors may be taken without a meeting, if all members of the 'Board, individually or collectively, consent in writing to that action. Such action by written consent shall have the same force and effect as a unanimous vote of the Board of Directors. Such written consent or consents shall be filed with the minutes of the proceedings of the Board. Section 14. Feespensation of Directors and members of committees may receive such compensation, if any, for their services, and such reimbursement of expenses, as may be determined by resolution of the Board of Directors to be just and reasonable. ARTICLE VII COMMITTEES Section 1. Committees of Directors The Board of Directors may, by resolution adopted by a majority of the directors then in office, designate one or more committees each constituted of two or more directors, to serve at the pleasure of the Board. Any committee, to the extent provided in the resolution of the Board, shall have all the authority of the Board, except that no committee, regardless of Board resolution, may: (1) Take any final action on matters which, under the Nonprofit corporation Law of California, also requires members, approval or approval of the outstanding shares; 0 (2) Fill vacancies on the Board of Directors or in any committee, any committee; (3) Fix compensation of the directors for serving on the Board or on (4) Amend or repeal Bylaws or adopt new Bylaws; (5) Amend or repeal any resolution of the Board of Directors which by its express terms is not so amendable or repealable; (6) Appoint any other committees of the Board of Directors or +h- -C�1- 0 IJI UIC members O-L Ulese committees; (7) Approve any transaction (1) to which the corporation is a party and one or more directors have a material financial interest; or (2) between the corporation and one or more of its directors or between the corporation or any person in which one or more of its directors have a material financial interest. n 0 Section 2. Meetings and Co of Action of Committees Meetings and actions Of committees shall be governed by, and held and taken in accordance with, the provisions Article of VI of these Bylaws, concerning meetings of directors with such changes in the context of those Bylaws as are necessary to substitute the committee its and members for the Board of Directors and its members, except that the time for regular meetings of committees may be determined either by resolution of the Board of Directors or by resolution of the committee. Special meetings of committees may also be called by - resolution of the Board of Directors. Notice of special meetings Of committees shall also be given to any and all alternate members, who shall have the right to attend all meetings of the committee. Minutes shall be kept of each meeting of any committee and shall be filed with the corporate records. The Board of Directors may adopt rules for the government of an y committee tt the provisions of these Bylaws. ee not inconsistent with ARTICLE VIII OFFICERS Section 1. 0-ffl—cers The officers of the corporation shall be a President, a Secretary, and a Chief Financial officer. The corporation may also have a Chair of the Board, one or more Vice Presidents and such other officers as may be appointed in accordance with the 0 Provisions of Section 3 of this Article VIII, Neither the Secretary nor the Chief Financial Officer may serve concurrently as either the President or the Chair of the Board. Section 2. —Election of Officers The officers of the corporation, except those appointed in accordance with the provisions of Section 3 Of this Article VIII, shall be elected by the Board of Directors. Section 3. Subordinate Officers Off i cers The Board of Directors May appoint, and may authorize the Chair of the Board or the President or another office to appoint, any other officers that the business iness Of the cOrP-O "on may require, each of whom shall have the title, hold office for the period, the Bylaws or determined from have the authority, and I)erform the duties spe,-11 ffled in time to time by the Board of Directors. Section 4. Removal of Officers Any officer may be removed, with or without cause, by the Board of Directors, at any regular or special meeting of the Board, or (except in case of an officer chosen by the Board of Directors) by an officer on whom such power of removal may be conferred by the Board of Directors. Section 5. Resignation of Officers Any Officer may resign at any time by giving written notice to the corporation. Any resignation shall take effect at the date Of the receipt of that notice or at any later time specified in that notice; and, unless otherwise specified acceptance Of the resignation shall not be necessary to make in that notice, the it effective. Any resignation is without prejudice to the rights, if any, of the corporation under any contract to which the officer is a party. Section 6. Vacancies in Offices A vacancy in any office because of death, resignation, removal, disqualification, or any other cause shall be filled Only in the manner prescribed in these Bylaws for regular appointments to that office. Section 7. Resnnnqihj;t;Pe,,4:, Officers 1. Chair of the Board. If such an officer be elected, the Chair of the Board shall preside at meetings of the Board of Directors and exercise and perform such other powers and duties as may be from time to time assigned to him by the Board of Directors or prescribed by the Bylaws. If there is no President, the Chair of the Board shall in addition, be the Chief Executive Officer of the corporation and shall have the powers and duties prescribed in Paragraph 2 below. In the absence of the Chair, the Board may IT elect a director to serve as a temporary Chair. 2. President. Subject to such supervisory powers as may be given by the Board of Directors to the Chair of the Board, if any, the President shall, subject to the control of the Board of Directors, generally supervise, direct, and control the business and the officers of the corporation. He shall execute, with the Secretary, in the name of the corporation, all deeds, bonds, contracts and other obligations and instruments authorized by the Board of Directors to be executed. He shall have such other powers and duties as may be prescribed by the Board of Directors or the Bylaws. President, 3- Vice -President. In the absence or disability of the President, a Vice resident, if any, shall be designated by the Board of Directors to perform all the duties O�p die Pie +1' n-- s, 'dent, and when so acting shall have all the powers of L and be subject to all the I- restrictions of the President. The Vice President shall have such other powers and Perform such other duties as from time to time may be prescribed for them respectively by the Board of Directors or the Chair of the Board. 4. Sec_ retan,, The Secretary shall attend to the following: Book o-flyfinutes. The Secretary shall keep or cause to be kept, at the principal executive office or such other place as the Board of Directors may direct, a book of minutes of all meetings and actions of directors, committees of directors, and members, with the time and place of holding, whether regular or special, and, if special, how authorized, the notice given, the names of those present at such meetings, the number of members present or represented at members' meetings, and the proceedings of such meetings. b) Notices Seal and OtherDuties. The Secretary shall give, or cause to be given, notice Of all meetings of the members and of the Board of Directors required by the Bylaws to be given. He shall keep the seal of the corporation in safe custody. He shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or the Bylaws. 5. Chief Financial Officer. The Chief Financial Officer shall attend to the following: (a) Books of Account The Chief Financial Officer shall keep and maintain, or cause to be kept and maintained, adequate and correct books and records of accounts of the properties and business transactions of the corporation, including accounts of its assets, liabilities, receipts, disbursements, gains, losses capital, retained earnings, and other matters customarily included in financial statements. The books of account shall be open to inspection of any director at all reasonable time. (b) DePOsit and. Disbursement of Monev and Valuables. The Chief Financial Officer shall deposit all money and other valuables in the name and to the NE elect a director to serve as a temporary Chair. 2. President. Subject to such supervisory powers as may be given by the Board of Directors to the Chair of the Board, if any, the President shall, subject to the control of the Board of Directors, generally supervise, direct, and control the business and the officers of the corporation. He shall execute, with the Secretary, in the name of the corporation, all deeds, bonds, contracts and other obligations and instruments authorized . by the Board of Directors to be executed. He shall have such other powers and duties as may be prescribed by the Board of Directors or the Bylaws. 3. Vice President. In the absence or disability of the President, a Vice President, if any, shall be designated by the Board of Directors to perform all the duties of the President, and when so aciing shall have all the powers of, and be subject to all the restrictions of the President. The Vice President shall have such other powers and perform such other duties as from time to time may be prescribed for them respectively by the Board of Directors or the Chair of the Board. 4. Secretary. The Secretary shall attend to the following: (a) Book of Minutes. The Secretary shall keep or cause to be kept, at the principal executive office or such other place as the Board of Directors may direct, a book of minutes of all meetings and actions of directors, committees of directors, and members, with the time and place of holding, whether regular or special, and, if special, how authorized, the notice given, the names of those present at such meetings, the number of members present or represented at members' meetings, and the proceedings of such meetings. (b) Notices. Seal and Other Duties. The Secretary shall give, or cause to be given, notice of all meetings of the members and of the Board of Directors required by the Bylaws to be given. He shall keep the seal of the corporation in safe custody. He shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or the Bylaws. 5. Chief Financial Officer, The Chief Financial Officer shall attend to the following: (a) Books of Account. The Chief Financial Officer shall keep and maintain, or cause to be kept and maintained, adequate and correct books and records of accounts of the properties and business transactions of the corporation, including accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital, retained earnings, and other matters customarily included in financial statements. The books of account shall be open to inspection of any director at all reasonable time. (b) Deposit and Disbursement of Money and Valuables. The Chief Financial Officer shall deposit all money and other valuables in the name and to the tIM rvVf�i , credit of the corporation with such depositories as may be designated by the Board of Directors; shall disburse the funds of the corporation as may be ordered by the Board of Directors; shall render to the President and directors, whenever they request it, an account of all of his transactions as Chief Financial officer and of the financial condition of the corporation; and shall have other powers and perform such other duties as may be prescribed by the Board of Directors or the Bylaws. (c) Bond. If required by the Board of Directors, the Chief Financial Officer shall give the corporation a bond in the amount and with the surety or sureties specified by the Board for faithful performance of the duties of his office and for restoration to the corporation of all its books, papers, vouchers, money, and other Property of every kind his possession or under his cnntrnl nr',;q a �� - -- ---� ���- 01 011 qua uea h, resignation, retirement or removal from office. ARTICLE IX Section 1. lakr—nnity The corporation may indemnify any agent of the corporation against any liability asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, as may be allowed by the California Nonprofit Corporation Law and any future amendments to it. Section 2. Insurance The Board of Directors may adopt a resolution authorizing the purchase and maintenance of insurance on behalf of any agent of the corporation against any liability asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, whether or not this corporation would have the power to indemnify the agent against that liability under the provisions of this section. Section 3. Fiduciaries or Corporate Emnlovee Benefit Plan This Article does not apply to any proceeding against any trustee, investment manager, or other fiduciary of an employee benefit plan in that person's capacity as such, even though that person may also be an agent of the corporation as defined in Section 1 of this Article. Nothing contained in this Art icle shall limit any right to indemnification to which such a trustee, investment manager, or other fiduciary may be entitled by contract or otherwise, which shall be enforceable to the extent permitted by applicable law. ARTICLE X Section 1. Inspection by Directors M Every director shall have the absolute right, at any reasonable time, to inspect all books, records and documents of every kind and the physical properties of the corporation and each of its subsidiary corporations. This inspection by a director may be made in person or by an agent or attorney, and the right of inspection includes the right to copy and make extracts of documents. Section 2. Annual Report The annual report shall be sent to the directors by the Chief Financial Officer not later than 120 days after the close of the corporation's fiscal year. Such report shall contain in appropriate detail, the fallowing information duly certified by the Chief Financial Officer: (1) The assets and Iiabilities, including the trust fund, oftlhe corporation as of the end of the fiscal year. (2) The principal changes in assets and liabilities, including trust funds, during the fiscal year. (3) The revenue or receipts of the corporation, both unrestricted and restricted to particular purposes, for the fiscal year. (4) The expenses or disbursements of the corporation, for both general and restricted purposes, during the fiscal year. 6322. (5) Any information required by California Corporations Code Section ARTICLE XI Amendments of these Bylaws may be proposed at any meeting of the Board of Directors or of the corporation. To become effective, they must receive a majority vote of the quorum of the Board present. The Bylaws may be am ended at any time by the written consent of the Board of Directors. ARTICLE XII MEMBERSHIP Section 1. Me The corporation shall have no members within the meaning of Section 5056 of the California Nonprofit Corporation Law. Any action which would otherwise require approval by such members shall require only approval of the Board. Section 2. Associates s Z- The corporation may refer to persons associated with it as "members" even though such persons are not members, within the meaning of Section 5056 of the California Nonprofit Corporation Law, and no such reference shall constitute anyone such a member. The corporation may confer, by amendment of its Articles or of these Bylaws, some or all of the rights of a member, as set forth in the California Nonprofit Corporation Law, upon any person or persons who do not have the night to vote for the election of directors or on a disposition of substantially all of the assets of the corporation or on a merger or on a dissolution or on changes to the corporation's Articles or Bylaws, but no such person shall be a member within the meaning of said Section 5056. ARTICLE XIII CONSTRUCTION AND DEFINITIONS Unless the context requires otherwise, the general provisions, rules of construction, and definitions in the California Nonprofit Corporation Law shall govern the construction of these Bylaws. Without limiting the generality of the above, the masculine gender includes the feminine and neuter, the singular number includes the plural, and the plural number includes the singular, and the term "person" includes both the corporation and a natural person. t 13 CERTIFICATE OF ADOPTjON OF BYLAWS 4��. !► a•r.. The undersigned Incorporator of the above named corporation hereby adopts the same as the Bylaws of the said corporation. Executed this 3_ day of t 9 c 2 007 T a INCO CERTIFICATE OF SECRETARY I DO HEREBY CERTIFY AS FOLLOWS: That I am the duly elected, qualified and acting Secretary of the above named corporation, that the foregoing Bylaws were adopted as the Bylaws of said corporation on the date set forth above by the Incorporator of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand this 3 da of —-- , 20 vq Y SECRE ARY `A APPENDIX A: REQUIRED FORMS VENDOR'S EEO CERTIFICATION Aq- )-& e 4 Company Name Internal Revenue Service Employer Identification —Number ---------- GENERAL In accordance with Provisions of the County Code of the County of Los Angeles, the Venc and agrees that all persons employed by such firm, its affiliates, subsidiaries, or holding corr and will be treated equally by the firm without regard to or because of race, religion, ancestl origin, or sex and in compliance with all anti-discrimination laws of the United States of Ameri State Of California. CERTIFICATION YES '1. Vendor has written Policy statement Prohibiting NO discrimination in all phases of employment. 2• Vendor periodically conducts a self-analysis or utilization analysis Of its work force. 3. Vendor has a system for determining if its employment Practices are discriminatory against protected groups. 4. When areas are identified in employment Practices, Vendor has a System for taking reasonable corrective action to include establishment of goal and/or timetables. Signature V Name and Title Of Signer (please print) 11 �//O//o Date Z_ A r MOM --M r, IV. ff 11 F t pol M., FY 2013-2014 Community Development Block Grant F Public Service Request for Funds Contact Person: Manuel Carrillo Jr. Phone Number/Ext. (626) 813-5269 (Previous Year Allocation): $7,500 CDBG Amount Requested:$ 5,500 — Other Funds:$ 10,000 Total: $ 15,500 (Please attach a copy of your proposed budget) Project Description: Child Care Subsidy This program provides working parents with financial assistance to offset the cost of child care services. Parents and participants must be Baldwin Park Residents to qualify for the subsidy and meet very low to moderate-income levels. The monthly reimbursement will be 20% for all households. Participants who enroll in the pro-gra-m this fiscal year will only be allowed to participate in the program for a max of 2 years. Parents are allowed to select a childcare center of their choice who is a California licensed child care provider or a City operated program. To participate in the program, parents are required to provide proof of residence and income verification. The entire amount allocated for the program goes directly to participating families and the department absorbs the remaining costs and/or expenses for utilities, materials and supplies, building maintenance, outside printing expenses, and part time staffing. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficiaries Served: Individuals • 8 Households For CDBG Department Use Only: Recommendation: Approved= Deny= National Objective/ Eligible Criteria. Comments: Reviewed By: Approved: Cory's Kitchen Veteran's Program or Veterans Project • • ELIGIBILITY REQUIREMENTS ............................................... ..............................I APPLICATION CHECKLIST...................................................... .............................I1 FUNDING APPLICATION................................................... ..............................1 PROJECT PROPOSAL DESCRIPTIOV CLIENT INTAKE INFORMATION.................................................. ..............................3 PROPOSED BUDGET......................................................... ..............................4 PROPOSED BUDGET......................................................... ..............................5 BOARD OF DIRECTORS..................................................... ..............................6 PRESENT PAST AND ACCOMPLISHMENTS CERTIFICATION........................ ,...................................................... 6 Application packages are due by 5 p.m., on Thursday. December 5t"' 2013 Applications must be submitted to: Zf.1 . mral - Mw • • �; • 1911 To be eligible for consideration, all applicants must meet the following criteria: 1) The organization must be incorporated as a non-profit organization 501(c) (3) or chartered as a local unit and be tax exempt. 2) All Agencies must have the following'. ➢ By-laws that clearly define the Agency's purpose(s), organization and duties of its officers. ➢ An elected or appointed governing board that is responsible for the governance of the Agency. ➢ 7 Adequate administration of the program to ensure delivery of services. ➢ Assurance that it will conduct its business in compliance with the NOW DISCRIMINATION requirements of City, State and Federal governments. ➢ An Annual Financial Audit. 3) Funding for public service programs comes from the Community Development Block Grant (CDBG) program received through the Department of Housing and Urban Development (HUD). CDBG funds are for the specific purpose of benefiting low to moderate income households. In order to be eligible to receive these funds, an organization must provide a service to the residents of the City of Baldwin Park and be able to document that at least 51 percent of the clientele served by the project/program earn less than the following income limits. Household Size Annual Income Limit 1 $46,400 2 $53,000 3 $59,650 4 $66,250 5 $71,550 6 $76,850 7 $82,150 8 $87,450 4) Agencies must be willing and able to provide required supporting documentation verifying client information (including but not limited to proof of Baldwin Park residency, pay stubs, income tax forms, W2 forms, etc...) 5) Applications must be completed and submitted on or before 5 p.m., December 5 2013. In order for your application to be considered complete, all items listed in the "Application Checklist" must be included. Faxed or e-mailed applications will not be accepted. Incomplete applications will not be considered. 0=1 a [evil I [*10 to] OR Mel& ORGANIZATION Cory's Kitchen, Inc. Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 3541496.. 1. APPLICATION FORM 2. BUDGET PROPOSAL (ATTACHMENT A) 3. 1­% V I I BOARD OF DIRECTORS AFFID AX/rr 4. ORGANIZATION BY-LAWS 5. CHARTER OF ARTICLES OF INCORPORATION 6. IRS TAX EXEMPT STATEMENT 7. MOST RECENT AUDITED FINANCIAL STATEMENT 8. PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on December 5, 2013. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 11141,11 • I:J g:x � W-11 a 1:4 lag IN aac I k &-yel oim I ", ril N&I a J, F-,'% IRTIVI I q W-1 W-301 24 55 111 -.117219191 F IRDi M IfIG APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2014-2015 PLEASE TYPE OR PRINT Ammm�� �- ,16; , I �,-, Wil Agency Name: Cory's Kitchen, Inc. Agency Address: Cory's Kitchen, Inc. Address 1418 Arrow Hwy., Irwindale, CA 91712 Street 1-11ty Zip Code Administrator:- Wayne K. Leamons Title Pastor/CEO Administrator Telephone: 626 305-0392 Fax: 626 305-0399 Administrator Email: wleamons@qmaii.com Project Site Address: Cory's Kitchen Headquarters (and 5 other locations) Number 1418 Arrrow Hwy, Irwindale, CA 91706 Street City Zip Code Project Manager: Mario Figueroa Title: Pastor/COO Project Manager's Telephone: 626 305-0392 — Fax: 626 305-0399 Project Manager's Email: co[yskitchenfoodbank@gmail.com Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). For the past 18 vears Corv's Kitchen has been r)rovidina nutritionallv balanced food, counseling, job referrals, and educational opportunities to over 87,000 people annually throughout the San Gabriel Valley, including Baldwin Park. In 2011 we added a soecial outreach r)roaram specifically taraetina the needs of our nations heroes – our Veterans. Has the Agency previously received funding from the City of Baldwin Park? Yes (if yes, number of years No -4- Grant Amount Requested $ 10,000.00 Scope of Services - Please briefly describe your proposed Project/Program and the objectives. Cory's Kitchen has been providing food, clothing, Lob referrals, counseling, and education to low and moderately-low income people throughout the San Gabriel Valley from 6 locations (including Baldwin Park) for over 18 years. Due to the protracted poor economy, the high cost of food, clothing, and medical services, families represented by our clients are continually struggling to put food on the table. Cory's Kitchen also provides Lob training in warehousing and truck driving to an✓one -.-.,h- .vould take advantage of progra- .11r%VIEW GI _111. In year 2011 our founder, Wayne Leamons, who is himself a Veteran, attended a meeting in San Bernardino that outlined a growing problem within our Veteran community that is not being adequately addressed. He discovered that over 80% of our Veterans returning from both Afghanistan and Iraq are suffering from some form of Post-Traumatic Stress Disorder (PTSD). Of that 80%, 3 out of 4 individuals will be homeless within 3 months of being discharged from active duty. Wayne immediately entered into a training program entitled the "Community Resiliency Model" sponsored by the Trauma Resource Institute and taught by Certified Therapist Jan Click, MSW, LCSW on dealing with PTSD and its effects on Veterans. As part of our outreach to Veterans, we conduct training sessions instructing our guests on managing their "Trauma Triggers ". In addition to our outreach dealing with the effects of PTSD, we have also expanded our program to help veterans deal with the issues of unemployment and homelessness. We also have a transitional program that gives these heroes rob skills for such things as warehouse management, truck driving, computer skills, etc., to assist them on their way to a Promising future. These funds will be used to expand our computers lab and meeting facilities to accommodate new Veteran members to our program. Beneficiaries - Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Any and all categories listed, including women, heads of households, an especially veterans. In fact, anyone who falls within the HUD definition of low to moderately-low income. Cory's Kitchen does not discriminate against race, ethnicity, rejigiLon, age, or sexual orientation. Describe any special characteristics of your client population. All are residents of Los Angeles County and all are classified as low to moderately-lo income. Increase in Funding Request - If your agency has been previously funded -5- through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). 111A CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? Yes No If yes, does your intake sheet and supporting documentation obtain the following: 1. N Name Y Yes N No 2. A Address Y Yes N No 3. C City in which client last resided. Y Yes N No, 4. N Number of family members. Y Yes N No, 5. T Total family (household) income. Y Yes N No. 6. E Ethnicity Y Yes N No. 7. F Female head of household Y Yes N No. • federal requirements, if your agency is unable • unwilling to obtair the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Wayne K. Leamons Pastor /CEO Print Name Title of Officer 121212013 Signature N, , Date Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: F-AT9141101 Ivi 1 :111 &A M I Ji 14 Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual Projected 07/1/13 TO Current 07/01/14 TO 06/30/15 BALDWIN PARK 3,870 9,300 RESIDENTS NON-BALDWIN PARK 15,918 38,200 RESIDENTS -7- Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses ■ Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons ■ Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit* clientele as defined by HUD. B) The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible-income persons. In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -8- I . � ■ k • a ■ . � » . # » ® ^ , _ � ' � • } � » \ t - • ► , . . . ^ \� . ; \ # 7 \ \ W Su � � \ wi loll ) \ t . . . > • � ° . . . . . is ? # \ « « ■ j # . � ■ k • a ■ . � » . # » 8 ,a --i to p --4 m (;I w N) E, 0 . 0 0 . K 0 K 0 o 0 o o 0 CD CD :3 v (D 0 0 m= C 03 CD to m z 0 0 W— 3 Cl) C: -a CD x 0 :3 0 (D CD 0 CD :3 0 cn CD. CD to C/) cD CD 3 m x CD =3 w FD u CD "a cc m 0 CD CD (1) m x -0 0) cr CD 3 m (D U) CD CA M M C) C) C) C) C) C) CD CD Cl C) C) C) C) 0 0 a, 0 CD CD CL Cj) -4 N) NJ N) Cat C) -4 -th. 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N) 0 0 C) X 03 CD CD C) N) N) 1 C) � CD rQ Cn -4 N) CD N) --J a CO --j -4 -c-n CD -r�. a C�o -D, -M C) 03 W w O cn -D6 m C) C) N) Cn M NJ a w N) CD CA 0, 0 -0 r* =r (D In 0 -0 O -1 CL Cl) 0 0 o Cj) m C-0 C) N) N) r_ CL C) CD m N) rQ cn CO m m w w cn -1 0 N) 4-- to M Cn Cn Ul 00 CO C-n -4 J--- N) 0*) 0 CL C) N) C) cn CD C) C) -4 w w OD -Ak -Ph. 0) to m c 0 = E; CL C) C) C) C) N) N) m m C) -4 CP 4 m 90 -N 4 CA -4 CO -4 ---1 to -4 0 — -P-- C) C) C) CD cn 4-1. co N) CP N) N.) — w N) N) N) 0 0 w co CD 0 co co (.n 0 CA -4 00 I W, • • L-7101-11:4 I IA R] 1 :4*0 Lei kv, Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires Charles Benton Vice President On-going Thomas Halsell Chief Financial Officer On-going Karen Leamons Secretary On-going Joseph Haytas Legal Representative On-going Jay Tschetter Facilities Manager On-going Sharon Tschetter Facilities Manager On-going Don Reynolds Board Member On-going Mark Opdahl Board Member On-going Mario Figueroa Chief Operations Officer On-going William Norse Board Member On-going Gail Norse Board Member On-going Jo Ann Watkins Board Member On-going Name of Executive Director Wayne K. Leamons L011:4311119 • All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. -11- As the Executive Director, or duly authorized representative of Cory's Kitchen, Inc. (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Wayne K. Leamons Pastor/CEO Print Name Title of Officer 12/2/2013 Signature Date 626) 305-0392 Phone Number (Office) 626) 712-4911 Phone Number (Cell Phone) wleamonse-amaii.com Email Address C f 2354535 1, BILL JONES, Secretary of State of the State of California, hereby certify: Fa- CE !07 ul, "XI IN WITNESS WHEREOF, I execute this certificate and affix the Great Sea] of the State of California this day of - r DSP 98 t3524 NUMMM M1, M1 The name of this corporation is CORY'S KITCHEN, INC. This corporation is a religious corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Religious Corporation Law exclusively for religious purposes. ARTICLE THREE The name and address in the State of California of this corporation's initial agent for service of process is: Wayne K. Leamons, 1211 East Badillo Street, West Covina, California, 0-4,'County of Los Angeles. ARTICLE FOUR This nonprofit corporation is organized and operated exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue I., P7 MEMMMM=1 powers and authority; however, the corporation shall not be empowered, and is prohibited from, engaging in any activity which is not allowed pursuant to Section 50 1 (c)(3) of the Internal Revenue Code of 1986, as amended, of the United States of America: (a) To operate under the name as set forth in AID IMCLE ONE above; (b) To employ qualified counsel and other necessary personnel to carry out the purposes of this corporation; (c) To adopt and use a corporate seal; (d) To seek and promote the unity of God's people and churches in a Scriptural manner of Godly love, respect and faithful voluntary cooperation with liberty. To that end it may associate and cooperate freely with other non-profit associations, churches and missionary organizations and their branches. It shall operate as a. free and independent corporation in accord with its own conscience and the wisdom of God, as the corporation perceives to be. In every case and in every act and in pursuit of or adoption of any policy or method or in practice or association, the corporation does and shall do so as a free organization always retaining its sovereignty and independence, and in no case whatsoever as an act of subjection nor precedent or amenability nor as an active or passive or implied affiliation nor in any way as relinquishing its perpetual legal independence and sovereignty. (e) To receive tithes, offerings and property by gift, devise or bequest subject to the laws relating to the transfer of property by gift or will. M To act as Trustee under any trust incidental to the principal objects of the to such trust. (g) To take, purchase or otherwise acquire; to own, hold, occupy, use, and enjoy, manage, improve, develop and work; to grant, sell, exchange, let, demise and otherwise dispose of real estate, buildings, and improvements and every night, interest and estate therein without limit as to the amount thereof and wheresoever the same may be situated; to erect, construct, alter and repair buildings; to assume any and every kind of contract, agreement and obligation by or with any person, firm, corporation, or association, or any Federal, State, or other government for the erection, construction, alteration, repair, renewal, equipment, improvement, development, use, enjoyment, leasing, management or control of any buildings, improvements or structures of any kind wherever the same may be situated. (h) To enter into, make, perform and carry out contracts of every kind for any lawful purpose without limit as to amount and with any person, firm, association or corporation; to draw, make, accept, endorse, discount, issue, and execute promissory, notes, war-rants, and other negotiable or transferable interests. (i1) To purchase or otherwise acquire, to own, hold, use and enjoy, to sell, assign and transfer, exchange or otherwise dispose of, deal in or deal with personal property of every kind and description without limit as to the amount thereof and wheresoever the same may be situated. To borrow and to loan money and to give and to receive evidence of Pr indebtedness and security therefore; to draw, make, accept, endorse, execute and issue promissory notes, warrants and other debentures of the corporation, or otherwise to make guarantees of every kind and secure any or all obligations of the corporation by mortgage, trust deed or otherwise. (k) By its Board of Trustees to appoint such officers and employees as may be decreed proper; define their authority and duties; fix their compensation; require bonds ot'such of than: as it deems advisable and fix the penalty thereof-, dismiss such officers, or employees, or any thereof for any good reason and appoint others to fill their places; (1) To minister sacerdotal functions; (m) To adopt and assume names in the furtherance of its nonprofit, tax-exempt purposes; (n) To use any and all media, including but not limited to recording, print, television and radio, in the furtherance of its nonprofit, tax- exempt purposes; (o) To provide ministry in jails, penitentiaries and other detention or penal facilities; (p) To provide a local place for Christian fellowship for those of like faith and schools or Christian education where the Father God, Jesus, the Son of God, and the Holy Spirit, may be honored according to our full gospel testimony; (q) To assume our share of the responsibility and the privilege of propagating the Gospel of Jesus Christ by word, music, song and testimony; (r) To do all other acts necessary or expedient for the administration of the ARTICLES OF INCORPORATION -4 -A El exercise all the powers now or hereafter conferred by the laws of the State. (s) To exercise such other and incidental powers as may reasonably be necessary to carry out the purposes for which the corporation is established, provided that such incidental powers shall be exercised in a manner consistent with its tax-exempt status as a religious -organization as set forth in Section 50 1 (c)(3) of the Internal Revenue Code of 1119186, as amended, of the United States of America. (t) The several clauses contained in this ARTICLE FOUR shall be construed both as purposes and powers and the statements contained in each clause shall, except where otherwise expressed, be in no way limited or restricted by reference to or inference from the terms of any other clauses, but shall be regarded as independent purposes and powers. Notwithstanding any provisions of these Articles of Incorporation, the corporation shall not engage in any political activity prescribed Z_n by Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, of the United States of America, nor shall any income or assets of the corporation inure to the benefit of any member, private individual or business entity. ARTICLE FIVE The property of this corporation is irrevocably dedicated to religious or charitable purposes and no part of the' net income or assets of this corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Upon the dissolution or ,vinding up of the corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation shall be distributed to a nonprofit fund, foundation or ARTICLES OF INCOP-PORATION-5 f. El exercise all the powers now or hereafter conferred by the laws of the State. (s) To exercise such other and incidental powers as may reasonably be necessary to carry out the purposes for which the corporation is established, provided that such incidental powers shall be exercised in a manner consistent with its tax-exempt status as a religious -organization as set forth in Section 50 1 (c)(3) of the Internal Revenue Code of 1119186, as amended, of the United States of America. (t) The several clauses contained in this ARTICLE FOUR shall be construed both as purposes and powers and the statements contained in each clause shall, except where otherwise expressed, be in no way limited or restricted by reference to or inference from the terms of any other clauses, but shall be regarded as independent purposes and powers. Notwithstanding any provisions of these Articles of Incorporation, the corporation shall not engage in any political activity prescribed Z_n by Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, of the United States of America, nor shall any income or assets of the corporation inure to the benefit of any member, private individual or business entity. ARTICLE FIVE The property of this corporation is irrevocably dedicated to religious or charitable purposes and no part of the' net income or assets of this corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Upon the dissolution or ,vinding up of the corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation shall be distributed to a nonprofit fund, foundation or ARTICLES OF INCOP-PORATION-5 corporation which is organized and operated exclusively for religious or charitable Purposes and which has established its tax-exempt status under Section 501(c)(3) of the Internal Revenue Code. DATED This _L��day of 2001. BOB REEVE G 1,Paula',WPDNCATILEART',LF-A,%IONS.-Pd 5/16/01,IPMC VU Cory's Kitchen, Inc. Financial Statements December 31, 2012 GRACE &,8D]MBER�fNC, Cerr�fied.Public Accountants a45z�ronTau-LBIND. �FE 360 BERNARD C. Gomc1, CPA PASADENA, caueonmmo1m7 DANIEL nacowmsmu.CPA mzu>7sz'zo��~ FAX (az6}56u-szz« To the Board UfDirectors Cory's Kitchen, Inc. Anaheim, California We have reviewed the accompanying balance sheet of CORY'S KITCHEN, INC. (a California non-profit corporation), asof December 31. 2012. and the ndabsd statements of income, and cash flows for the year then ended. A review includes primarily applying analytical procedures to managements financial data and nnek|nQ inquiries of Company's management. A review is substantially less in scope than an audit, the obinoUma of which is to express on opinion regarding the financial statements taken as avvho|o. Acoonding|y, we do not express such on Management is responsible for the preparation and fair presentation ofthe financial statements in accordance with Generally Accepted Accounting Principles, and for designing, |nnp|enneOtinQ. and maintaining internal controls relevant to the preparation and fair presentation of the financial statements. Our responsibility is to conduct the review in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. Those standards require us to pedbnn procedures to obtain limited assurance that there are no material modifications that should be made to the financial statements. We believe the the results of our procedures provide a reasonable basis for our report. Based on our review, we are not aware of any material modifications that should be made to the accompanying financial statements in order for them to be in conformity with accounting principles generally accepted in the United States of America. Pasadena, CA June 13.2O13 Cory's Kitchen, Inc. Balance Sheet December 31, 2012 ASSETS Current Assets: Cash and cash equivalents (note i) Notes receivable- current Total current assets Propedy and Equipment, net (notes 1, 2) TOTAL ASSETS LIABILITIES Current Liabilities: Accounts payable Notes payable, current (note 3) Total current liabilities NET ASSETS Unrestricted Temporarily restricted Permanently restricted Total net assets TOTAL LIABILITIES AND NET ASSETS page 2 of 6 See Independent Accountants' Review Report The accompanying notes are an integral part of these financial statements 44,213 2,000 46,213 34,043 80,257 2,442 19,633 22,076 58,181 0 0 58,181 80,257 ������ ��v Inc. Cory's -_-_'- ' Statement of Income For the Year Ended December 31, 2012 UNRESTRICTED NET ASSETS Support: Contributions 105.937 Grants 38,000 Total support 141,987 Computer expenses 10\214 Depreciation 24.873 Fundraising expenses 3.011 Insurance 3.607 Interest 1.743 Office expenses 4.106 Other expenses 774 Professional fees SOU Rent 24.940 Tax and licenses 609 Telephone and utilities 14.856 Truck expenses 24.085 Warehouse 18,763 Total expenses 131j980 Increase in unrestricted net assets 9.957 Net assets, beginning of year Net assets, end ofyear 58,181 page oofm See Independent Accountants' Review Report The accompanying notes are on integral part m these financial statements Cory's Kitchen, Inc. Statement of Cash Flows For the Year Ended December 31, 2012 Cash Flows From Operating Activities: Increase in net assets 9,957 Adjustments to reconcile increase in net assets to net cash provided by operating activities: Depreciation expense 24,873 (Increase) decrease in operating assets Nntps receivable r .e (2,000) Increase (decrease) in operating liabilities Accounts payable (920) Net cash provided by operating activities Cash Flows From Financing Activities: Decrease in notes payable Net increase in cash and cash equivalents Cash and cash equivalents, beginning of year Cash and cash equivalents, end of year page 4 of 6 See Independent Accountants' Review Report The accompanying notes are an Integral part of these financial statements 31,910 21,228 22,985 44,213 Cory's Kitchen, Inc. Notes tm Financial Statements December 31, 2012 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: Nature of Activities: Cory's Kitchen, Inc., a California not-for-profit corporation, was founded in 1996 by Wayne and Karen Leamons to help people in need. Their mission is to eliminate poverty and depression by providing food bank and counseling services to the impoverished. Headquartered in |mvinds|n California, they operate five food bank centers located through the San Gabriel Valley. Basis of Presentation: The Organization reports information according 'to Statement of Financial Accounting Standards (SFAS) No. 1! 7, Financial Statement of No#hpPmfitOrgmoizahiono Under SFAS Mo. 117. the Organization is required to nopmd infonnmUon regarding 'its financial position and auhvi8ao according to three duooea of net assets, unrestricted net oaeeto, tompnnoh|y restricted net aaoets, and permanently restricted net assets. In addition, the Organization is required ha present a statement of cash flows. Support Recognition: Contributions and miscellaneous contributions (for which no contractual obligation exists on the part of the donor) are not included in income until raookmd. Additionally, the Organization receives support in the way offood donated from various food banks and local grocery stores. These donations are impractical to record and account for, and are not therefore included ao support in these financial statements. Cash Equivalents Cash and cash equivalents include checking and savings accounts. Property and equipment are recorded at cost when acquired. Donations of property and equipment are recorded mo support ut their estimated fair market value ot date ofdonation. Such donations are reported aounrestricted support unless the donor has restricted the donated asset for a specific purpose. Property and equipment are depreciated for finendal statement purposes by the straight-line method over their estimated useful lives. Maintenance and repairs are charged to operations when inourrod, while improvements and betterments that extend the useful life of an asset are capitalized. Upon retirement or disposal of fixed anmeto, the cost and accumulated depreciation are eliminated from the respective accounts and the resulting gain or loss is reflected in the statement ufincome, Use of Estimates: The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of onoeta and |kabi|itiea, and oKsdonunmo of contingent assets and liabilities at the dote of the financial nta0omento, and reported amounts of revenue and expenses during the reporting period. Actual results could differ from these estimates. Tax Status: Cory's Kitchen, Inc. iuo tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code and California Revenue of Taxation Code Section 23701d and, aoconding|y, is not subject to Fodano| or Sate income taxes, page sofu See Independent A=untarits' Review Report ��|� ���� Inc. ~°~~������ KITCHEN, " Notes to Financial Statements For the Year Ended December 31,28«2 The balances of the major classes ofassets are summarized amfollows: Furniture & Equipment $ 23'100 Trucks 101,265 Sub-Total 124.305 Less: Accumulated Depreciation Total Property and Equipment For the year ended December 31.2O12. depreciation expense totaled *24.873 NOTE 3 - NOTE PAYABLE Notes payable are summarized aofollows: Current Long-Term Portion Portion In 2011. the urgminizubon purchased a used truck from a related party agreeing to n new 60 month bmn, including an imputed interest rate of 7.9%. The loan is due in monthly payments of principal and interest inthe amount of $515. The note was scheduled to mature August 2016. howevar, the orga|nizodon paid off the note ininto entirety in February 2013. $ 19.633 $ - NOTE 4 - LEASE COMMITMENTS: Cory's �che, Inc. rents its Irwindale facility under mstandard operating lease agreement. The commitment 2013 schedule under this lease is a follows: Year Ending December 31, 2014 2015 2016 2017 Thereafter Total Minimum Lease Payments Operating '----' $ 24,881 ' - page sofm See Independent A=untants' Review Report I STATE OF CALIFORNIA FRANCHISE TAX BOARD PO BOX 1286 RANCHO CORDOVA CA 95741-1286 In reply refer to 755;G :EMM March 12, 2002 CORY'S KITCHEN INC 2221 ALEXDALE LN ROWLAND HGHTS CA 91748-3912 Purpose RELIGIOUS Code Section 23701d Form of Organization Corporation Accounting Period Ending: December 31 Organization Number 2354535 You are exempt from state franchise or income tax under the section of the Revenue and Taxation Code indicated above. This decision is based on information you submitted and assumes that your present operations continue unchanged or conform to those proposed in your application. Any change in operation, character, or purpose of the organization must be reported immediately to this office so that we may determine the effect on your exempt status. Any change of name or address must also be reported. In the event of a change in relevant statutory, administrative, judicial case law, a change in federal interpretation of federal law in cases where our opinion is based upon such an interpretation, or a change in the material facts or circumstances relating to your application upon which this opinion is based, this opinion may no longer be applicable. It is your responsibility to be aware of these changes should they occur. This paragraph constitutes written advice, other than a chief counsel ruling, within the meaning of Revenue and Taxation Code Section 21012(a)(2). You may be required to file Form 199 (Exempt Organization Annual Information Return) on or before the 15th day of the 5th month (4 112 months) after the close of your accounting period. Please see annual instructions with forms for requirements. You are not required to file state franchise or income tax returns March 12, 2002 CORY'S KITCHEN, INC. ENTITY ID ; 2554535 Page 2 unless you have income subject to the unrelated business income tax under Section 23731 of the Code. In this event, you are required to file Form 109 (Exempt Organization Business Income Tax Return) by the 15th day of the 5th month (4 112 months) after the close of your annual accounting period. Please note that an exemption from federal income or other taxes and other state taxes requires separate applications. E DI ALA EXEMPT ORGANIZATIONS BUSINESS ENTITIES SECTION TELEPHONE (916) 845-4186 a INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: J40 I 1 2002 COR'P'S KITCHEN INC 17360 COLIMA RD STE 321 ROWLAND HEIGHTS, CA 91748 Dear Applicant: DEPARTMENT OF THE TREASURY Employer identification Number. 91-2138102 DLN- 170S3334034041 Contact Person: JULIE CHEN ID# 31261 Contact Telephone Number: (877) 829 -5'500 ' Accounting Period*Endin�: December 31 Foundation Status Classification: 509(a)(1) Advance Ruling Period Begins: July 11, 2001 Advance -Ruling Period Ends.', December 31, 2005 Addendum Applies: No 'Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3). Because you•are a,newly created organization,-we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably expect to be'a publicly supported organization described in sections 509(a)(1) and 170(b).(1)(A)(vi)_ Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance rul.ing.perio begins. - and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509 (a) (1) or 509(a).(2) organization as long as you continue to meet the requirements of the applicable support test. if you do not meet the public support requirements during the advance ruling period,' we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make Letter 1045 (DO/CG) CORYS KITCHEN INC a final determination of your foundation status. If we publish a notice in the Internal Revenue Bulletin staffing that we will no longer treat you as a publicly supported organization, grantors and contributors may not rely on this determination after the date we Publish the notice. , in addition, if you lose your status as a publicly suppbIrted organi- zation, and a grantor or contributor was responsible for, or was aware of, the act or failure to act, that resulted in your loss of such status:', that person may not rely on this determination from the date of the act or failure to act. Also, if a grantor or contributor learned that we had given notice that you would be removed from classification as a publicly supported organization, then that person may not rely on this determination as of the date he or she acquired such knowledge. if you change your sources of support, your purposes, character, or method of operation, please let us know so we can consider the effect of the change on your exempt status and foundation status. If you amend your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, let us know all changes in your name or address. As of January 1, 1984, you are liable for social security taxes under the Federal Insurance Contributions Act on amounts of $100 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the pri- vate foundation excise taxes under Chapter 42 of the Internal Revenue Code. However, you are not automatically exempt from other federal excise taxes. if you have any questions about excise, employment, or other federal taxes, please let us know. Donors may deduct contributions to you as provided in section 170 of the Internal Revenue Code. Bequests, legacies, devises, transfers, or gifts to you or for.-Your use are deductible for Federal estate and gift tax_purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Donors may deduct contributions to you only to the extent that their contributions are gifts, with no consideration received. Ticket. purchases and similar payments in conjunction with fundraising events may not necessarily qualify as deductible contributions, depending on the circumstances. Revenue Ruling 67-246, published in Cumulative Bulletin 1967-2, on page 104, gives guidelines regarding when taxpayers may deduct payments for admission to, or other participation in, fundraising activities for charity. You are not required to file Form 990, Return of Organization Exempt From Income Tax, if your gross receipts each year are normally $25,006 or less- If you receive a Form 990 package in the mail, simply attach the label provided, check the box in the heading to indicate that your annual gross receipts are normally $25,000 or less, and sign the return. Because, you will be treated as a public charity for return filing purposes during your entire advance ruling period, you should file Form 990 for each year in your advance ruling period I Letter 1045 (DO/CG) -3- CORYS KITCHEN INC that you exceed the $25,000 filing threshold even if your sources of support do not satisfy the public support test specified in the heading of this letter. If a return is required, it must be filed by the 15th day of the f if th month after the end of your annual accounting period. A penalty of $20 a day is charged when a return is filed late, unless there is reasonable cause for the delay.' However, the maximum penalty charged cannot exceed $10,000 or S percent of your gross receipts for the year, whichever is less. For organizations with gross receipts exceeding $1,000,000 in any year, the penalty is $100 per day per return, unless there is reasonable cause for'the delay. The maximum penalty for an organization with gross receipts exceeding 0 00$1,000,0sano 0,0. This penalty may also be charged if a return is not complete. So, please be sure your return is complete before you file it. You are not required to file federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T, Exempt Organization Business income Tax Return. In this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section 513 of the Code. You are required to make your annual information return, Form 990 or Form 990-EZ, available for public inspection for three years aft6r the later of the due date of the return or the date the return is filed. You are also required to make available for public inspection your exemption application, any supporting documents, and your exemption letter. Copies of these documents are also required to be provided to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You may fulfill this requirement by placing these documents on the Inter-net. Penalties may be imposed for failure to comply with these requirements. Additional information is available in Publication 557, Tax-Exempt Status for Your Organization, or you may call our toll free -number shown above. You need an employer identification number even if you have no employees. If an employea• Identification number was not entered on your application, we will assign a number to you and advise you of it. Please use that number on all returns you file and in all correspondence with the Internal;Revenue service. This determination is based on evidence that your funds are dedicated to the purposes listed in section 501 (c) (3) of the Code. To assure your continued exemption, you should keep records to show that funds are spent only for those purposes. if you distribute funds to other organizations, your records should show whether they are exempt under section 501(c)(3). in cases Where the recipient organization is not exempt under section 501(c)(3), you must have evidence that the funds will remain dedicated to the required purposes and that the recipient will use the funds for those purposes. If you distribute funds to individuals, you should keep case, histories Letter 1045 (DO/CG) -4- CORYS KITCHEN INC showing the recipients' names, addresses purposes of awards, manner of selec- tion, and relationship (if any) to members, officers, trustees or donors of funds to you, so that you can substantiate upon request by the Internal Revenue Service any and all distributions you made to individuals. (Rev,enue Ruling 56-304, C.B. 1956-2, page 306.) If we said in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help us resolve any questions aboUt your exempt status and foundation status, you should keep it in your permanent records. We have sent a copy•of this letter to your representative as indicated in your power of attorney. If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. Sincerely yours, Steven T. Miller Director, Exempt Organizations Enclosure(s): Form 872-C Letter 1045 (DO/CG) Charitable Contributions - Substantiation and Disclosure Requirements UNDER THE NEW LAW, CHARITIES WILL NEED TO PRO - VIDE NEW HINDS OF INFORMATION TO DONORS. Failure to do so may result in denial of deductions to donors and the imposition of penalties on charities. Legislation signed into law by the President on August 10, 1993, con- tains a number of significant provisions affecting tax - exempt charitable organizations described in section 501 (c)(3) of the Internal Revenue Code. These provisions include: (1) new substantiation requirements for donors, and (2) new public disclosure requirements for charities (with potential penalties for failing to comply). Additionally, charities should note that donors could be penalized by loss of the deduction if they fail to substantiate. THE, SUBSTANTIATION AND DISCLOSURE PROVISIONS APPLY TO CONTRIBUTIONS MADE AFTER DECEMBER 31, 1993. Charities need to familiarize themselves with these tax Law changes in order to bring themselves into'compliance. This Publication alerts you to the new provisions affecting tax - exempt charitable organizations. Set forth below are brief descriptions of the new law's key provisions. The Internal Revenue Service plans to provide further guidance in the near future. Donor's Substantiation Requirements Documenting Certain Charitable Contributions. --- Beginning Janu- ary 1. 1994, no deduction will be allowed under section 170 of the Inter- nal Revenue Code for any charitable contribution of $250 or more un- less the donor has contemporaneous written substantiation from the charity. In cases where the charity has provided goods or services to the donor in exchange for malting the contribution, this contemporaneous written acknowledgement must include a good faith estimate of the value of such goods or services. Thus, taxpayers may no longer rely solely on a cancelled check to substantiate a cash contribution of $250 or more. The substantiation must be "contemporaneous." That is, it must be ob- tained by the donor no later than the date the donor actually files a re- turn for the tax year in which did contribution was rande. If the return is __. filed after the due date or extended due date, then the substantiation must have been obtained by the due date or extended due date. Tire responsibility for obtaining this substantiation lies with the do- nor, who must request it from the charity. The charity is not required to record or report this information to the IRS on behalf of donors. The legislation provides that substantiation will not be required if, in accordance with regulations prescribed by the Secretary, the charity reports directly to the IRS the information required to be provided in the written substantiation. At present, there are no regulations establishing procedures for direct reporting by charities to the IRS of charitable con- tributions made in 1994. Consequently, charities and donors should be prepared to provide/obtain the described substantiation for 1994 contri- butions of $350 or more. There is no prescribed format for the written acknowledgement. For example, letters, postcards or computer- generated forms may be accept- able. The acknowledgement does not have to include the donor's social security or tax Identification number. It must, however, provide suffi- cient information to substantiate the amount of the deductible contribu- tion. The ncknowledgement should note the amount of any cash contri- bution. However, if the donation is in the form of property, then the acknowledgement must describe, but need not value, such property. Valuation of the donated property is the responsibility of the donor, The written substantiation should also note whether the donee organiza- tion provided any goods or services in consideration, in whole or in part, for the contribution and, if so, must provide a description and good -faith estimate of the value of the goods or services. in the new law these are referred to as "quid pro quo contributions." Please note that there is a nevv law requiring charities to furnish disclosure statements to donors for such quid pro quo donations in excess of $75. This is addressed in the next section regarding DiscIo - sure By Charity. If the goods or services consist entirelylof intangible religious benefits. the statement should indicate this, but t1he statement need not describe or provide an estimate of the value of these benefits. "Intangible religious benefits" are also discussed in the following section on Disclosure By Charity. If, on the other hand, the donor received nothing -in return for the contribution, the written substantiation must so state. The present law remains in effect that, generally, if the value of an item or group of like items exceeds $5,000, the donor must obtain a qualified appraisal and submit an appraisal summary with the return claiming the deduction. The organization may either provide separate statements for each contri- bution of $250 or more from a taxpayer., or furnish periodic statements substantiating contributions of$250 ormore. Separate payments are regarded as independent contributions and are not aggregated for purposes of measuring the $350 threshold. However. the Service is authorized to establish anti .abuse rules to prevent avoid- , ance of the substantiation requirement by taxpayers writing separate smadlerchecks on the same date. If donations are made through payroll deductions, the deduction from each paycheck is regarded as a separatelpayruent. A charity that knowingly provides falseiwritten substantiation to a donor may be subject to the penalties for aiding and abetting an understate- ment of tax liability under section 6701 iof the Code. i Disclosure by Charity of Receipt of Quid Pro Quo Contribution Beginning January 1, 1994, under new section 6115 of the Internal Rev- enue Code, a charitable organization must provide a written disclosure statement to donors who m,ake a p:iymeiit, described as a -'quid pro quo contribution," in excess of $7 -5. This redulrement is separate from the written substantiation required for deductibility purposes as discussed above. Whhhe, in certain circumstances, an organization may be able to meet both requirements with the same %Sritten document, an organiza- tion must be careful to satisfy the section 6115 written disclosure state- ment requirement in a timely manner because of the penalties involved. A quid pro quo contribution is a payment made partly as a contribution and partly for goods or services provided to the donor by the charity. An example of a quid pro quo contribution is where the donor gives a char- ity $100 in consideration for a concert ticlxt valued at $40. In this ex- ample, $60 would be deductible. Because the donor's payment (quid pro quo contribution) exceeds $75, the disclosure statement must be fur- nished, even though the deductible amount does not exceed $75. Separate payments of $75 or less made at different times of the year for separate fund- raising events will not be aggregated for purposes of the $75 threshold. However, the Service is authorized to develop anti -abuse rules to prevent avoidance of this disclosure requirement in situations such as the writing of multiple checks for the same transaction. The required written disclosure statement must: 0) inform the donor that the amount of the contribution that is de- Consent Fixing Period of Limitation Upon Form872-C OMB No. 1545-0056 Assessment of Tax Under Section 4940 of the (Rev. April 1996) Internal Revenue Code To be used with Form 1023. Submit Department of the Treasury in duplicate. Internal Revenue Service (See instructions on reverse side.) Under section 6561(c)(4) of the Internal Revenue Code, and as part of a request filed with Form 1023 that the organization named below be treated as a publicly supported organization under section 1170(b)(1)(A)(vi) or section 509(a)(2) during an advance ruling period, CORY'S KITCHEN, INC. .......................... .................................. •---- ....------ .......... - - -•• (Exact legal name of organtzation as shown in orgarifting document) -District Director of Internal Revenue, or 17360 COLIKA RD*001 B and the Assistant OWLAND HEIGHTS, CA 91748 ...................................... ­1 .............. ................. (Number, street city or town. ... Cot? missioner , state, and ZIP code) (Employee Plans and Exempt Organizations) Consent and agree that the period for assessing tax (imposed under section 4940 of the Code) for any of the 5 tax years in the advance ruling period will extend 8 years, 4 months, and 15 days beyond the end of the first tax year. However, if a notice of deficiency in tax for any of these years is sent to the organization] efore the period expires, the time for making an assessment will be further extended by the number of %ys the assessment is prohibited, plus 60 days, Ending date of first tax year - DCMBER 31r 2001 (Month, day, and year) ------ Name Of organization (as shown in Organizing document) Date CORY'S KITCHEN, INC. Officer or trustee having authority to sign Signature P. Title ,±' For IRS use only uistriCt Director or Assistant Commissioner (Employee Plans and Exempt Organizations) Date A T rIAN A 007 T4 l3 y ; " " , , � *' A` W%,_­ - f- For PapUrk 62a'd6�,ti '� ob ,.A tt Notice,.see page 1 of the Form 1023 Instructions. Cat. No. 16905Q NOV-22-2011 17:31 FROM:CORYS KITCHEN INC TO:4982309 P.1/1 irl . w1giin- U&M L BRUCE MCPHEIRSON, SeCretctl-y 0-ISUate of Elie State Of California, hereby certify: That On the I Ith day of July, 2001, CORY'S KITCHEN, INC. became incorporated under the laws of the State of California by filing its Articles of Incorporation in this office; and That said corporation's corporate powers, rights and privileges are not suspended on the records of this of and That according to the records of this office, the said corporation is authorized to exercise all its corporate powers, rights and privileges and is in good legal standing in the State of California; and That no information Is available in this office on the financial condition, business activity or practices of this corporation. IN WITNESS WHEREOF, I execute this certificate and affix the Great Sea[ of the State of California this day of May 30, 2006. rV MP-25 (REV 03af/av CM aw 05 924so INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: 'J4 M 11 2002 CORYS KITCHEN INC 17360 COLIMA RD STE 321 ROWLAND HEIGHTS, CA 91748 Dear Applicant: I , DEPARTMENT OF THE TREASURY Employer Identification Number: 91-2138102 DLN -. 17053334034041 Contact Person: JULIE CHEN ID# 31261 Contact Telephone Number: (877) t29-R ' 500 Accounting Period'Ending: December 31 Foundation Status Classification: 509(a)(1) Advance Ruling Period Begins: July 11, 2001 Advance Ruling Period Ends,,., December 31, 2005 Addendum Applies: No .Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the internal Revenue Code as an organization described in section 501(c)(3). Because you•are a,newly created organization,,we are not now making a final determination of your foundation status under section 569(a) of the Code. However, we have determined that you can reasonably expect to be 'a publicly supported organization described in sections 509(a)(1) and 170(b)(1)(A)(vi)_ Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This ad-Vance .. rul.ing .period_ begins-and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509 (a) (1) or 509(a)•(2) organization as long as you continue to meet the requirements of the applicable support test. If you do not 'meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(4) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make Letter 1645 (DO/CG) -2- CORPS KITCHEN INC a final determination of your foundation status. If we publish a notice in the internal Revenue Bulletin stating that we will no longer treat you as a publicly supported organization, grantors and contributors may not rely on this determination after the date w6 publish the notice. .In addition, if you lose your status as a publicly supported organi- zation, and a grantor or contributor was responsible for, or was aware of, the act or failure to act, that resulted in your loss of such status;, that person may not rely on this determination from the date of the act or failure to act. Also, if a grantor or contributor learned that we had given notice that you would be removed from classification as a publicly supported organization, then that person may not rely on this determination as of the date he or she acquired such knowledge. If you change your sources of support, your purposes, character, or method of operation, please let us know so we can consider the effect of the change on your exempt status and foundation status. If you amend your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, let us know all changes in your name or address. As of January 1, 1984, you are liable for social security taxes under the Federal Insurance Contributions Act on amounts of $100 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal unemployment Tax Act (FUTA). organizations that are not private foundations are not subject to the pri- vate foundation excise taxes under Chapter 42 of the Internal Revenue Code. However, you are not automatically exempt from other federal excise taxes. if you have any questions about excise, employment, or other federal taxes, please let us know. Donors may deduct contributions to you as provided in section 170 of the Internal Revenue Code. Bequests, legacies, devises, transfers, or gifts to you or- f or, -your use are dedu-- c-tible f or Federal estate and —gif t tax p4r p oses -if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Donors may deduct contributions to you only to the extent that their contributions are gifts, with no consideration received- Ticket purchases and similar payments in conjunction with fundraising events may not necessarily qualify as deductible contributions, depending on the circumstances. Revenue Ruling 67-246, published in Cumulative Bulletin 1967-2, on page 104, gives guidelines regarding when taxpayers may deduct payments for admission to, or other participation in, fundraising activities for charity. You are not required to file Form 990, Return of Organization Exempt From Income Tax, if your gross receipts each year are normally $25,006 or less. if you receive a Form 990 package in the mail, simply attach the label provided, check the box in the heading to indicate that your annual gross receipts are normally $25,000 or less, and sign the return. Because you will be treated as a public charity for return filing purposes during your entire advance ruling period, you should file Form 990 for each year in your advance ruling period Letter 1045 (DO/CG) -3- CORPS KITCHEN INC that you exceed the $25,000 filing threshold even if your sources of support do not satisfy the public support test specified in the heading of this letter. if a return is required, it must he filed by the 15th day of the fifth month after the end of your annual accounting period. A penalty of $20 a day is charged when a return is filed late, unless there is reasonable cause for the delay.' However, the maximum penalty charged cannot exceed $10,000 or 5 percent of your gross receipts for the year, whichever is less. For organizations with gross receipts exceeding $1,000,000 in any year, the penalty is $100 per day per return, unless there is reasonable cause for'the delay. The maximum penalty for an organization with gross receipts exceeding $1,000,000 shall not exceed $50,000. This penalty may also be charged if a return is not complete. So, please be sure your return is complete before you file it. You are not required to file federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T, Exempt Organization Business Income Tax Return. In this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section 513 of the Code. You are required to make your annual information return, Form 990 or Form 990-EZ, available for public inspection for three years after the later of the due date of the return or the date the return is filed. You are also required to make available for public inspection your exemption application, any supporting documents, and your exemption letter. Copies of these documents are also required to be provided to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You may fulfill this requirement by placing these documents on the Internet. Penalties may he imposed for failure to comply with these requirements. Additional information is available in Publication 557, Tax-Exernpt Status for Your Organization, or you may call our toli free number shown above. You need an employer identification number even if you have:no employees. If an employer identification number was not entered on your application, we will assign a number to you and advise you of it. Please use that number all returns you file and in all correspondence with the Internal;�Revenue' Service. This determination is based on evidence that your funds are !dedicated to the purposes listed in section 501 (c) (3) of the Code. To assure !your continued exemption, you should keep records to show that funds are spent only for those purposes. If you distribute funds to other organizations, your records should show whether they are exempt under section 501(c)(3). In cases where the recipient organization is not exempt under section 501(c)(3), you must have evidence that the funds will remain dedicated to the required purposes and that the recipient will use the funds for those purposes. If you distribute funds to individuals, you should keep case histories Letter 1045 (DO/CG) -4- CORYS KITCHEN INC showing the recipients' names, addresses, purposes of awards, manner of selec- tion, and relationship (if any) to members, officers, trustees or donors of funds to you, so that you can substantiate upon request by the Internal Revenue Service any and all distributions you made to individuals. (Rev`enue Ruling 56-304, C.B. 1956-2, page 306.) If we said in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help us resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. We -have sent a copy,of this letter to your representative as indicated in your power of attorney. If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. Sincerely yours, Steven T. Miller Director, Exempt Organizations Enclosure(s).. Form 872-C Letter 1045 (DO/CG) 4 Charitable Contributions - Substantiation and .Disclosure Requirements UNDER THE NEW LAW, CHARITIES WILL NEED TO PRO- VIDE NEW FINDS OF INFORMATION TO DONORS. Failure to do so may result in denial of deductions to donors and the imposition of penalties on charities. Legislation signed into law by the President on August 10, 1993, con- tains a number ofsignificant provisions affecting tax- exempt charitable organizations described in section 501 (c)(3) of the Internal Revenue Code. These provisions include: (1) new substantiation requirements for donors, and (2) new public disclosure requirements for charities (with potential penalties for failing to comply). Additionally; charities should note that donors could be penalized by loss of the deduction if they fail to substantiate. THE SUBSTANTIATION AND DISCLOSURE PROVISIONS APPLY TO CONTRIBUTIONS MADE AFTER DEC,, m.BER ,'-1, iS'93. Charities need to familiarize themselves with these tax law changes in order to bring themselves into'compliance. This Publication alerts you to the new provisions affecting tax - exempt charitable organizations. Set forth below are brief descriptions of the new law's key provisions. The Internal Revenue Service plans to provide further guidance in the near future. Donor's Substantiation Requirements Documenting Certain Charitable Contributions. --- Beginning Janu- ary J. 1994, no deduction will be allowed under section 170 of the Inter- nal Revenue Code for any charitable contribution of $250 or more un- less the donor has contemporaneous written substantiation from the charity. In cases where the charity has provided goods or services to the donor in exchange for making the contribution, this contemporaneous written acknowledgement must include a good faith estimate of the value of such goods or services. Thus, taxpayers may no longer rely solely on a cancelled check to substantiate a cash contribution of $250 or more. The substantiation must be -contemporaneous." That is, it must be ob- tained by the donor no later than the date the donor actually files a re- turn for the tax year in which die contribution was made :If the return is--- filed after the due date or extended due date, then the substantiation must have been obtained by the due date or extended due date. The responsibility for obtaining this substantiation lies with the do- nor, who must request it from the charity. The charity is not required to record or report this information to the IRS on behalf of donors. The legislation provides that substantiation will not be required if, in accordance with regulations prescribed by die Secretary, the charity reports directly to the IRS the information required to be provided in the written substantiation_ At present, there are no regulations establishing procedures for direct reporting by charities to the IRS of charitable con- tributions made in 1994. Consequently, charities and donors should be prepared to provide obtain the described substantiation for 1994 contri- butions of $250 or more. There is no prescribed format for the written acknowledgement. For example, letters, postcards or computer- generated forms may be accept- able. The acknowledgement does not have to include the donor's social security or tax identification number. It must, however, provide suffi- cient information to substantiate the amount of the deductible contribu- tion. The acknowledgement should note the amount of any cash contri- bution. however, if the donation is in the form of property, then the acknowledgement must describe, but need not value, such property. Valuation of the donated property is the responsibility of the donor. The written substantiation should also note whether the donee organiza- tion provided any goods or services in consideration, in whole or in pact, for the contribution and, if so, must provide a description and good -faith estimate of the value of the goods or services. In the new law these are referred to as "quid pro quo contributions." Please note that there is a ne-w law retluiringcharities to furnish disclosure statements to donors for such quid pro quo donations in excess of $75. This is addressed in the next section regarding Disclo- sure By Charity. I If the goods or services consist entirely!of intangible religious benefits, the statement should indicate this, but Me statement need not describe or provide an estimate of the value of these benefits. "Intangible religious benefits" are also discussed in the following section on Disclosure By Charity. If, on the other hand, the donor received nothing-in return for the contribution, the written substantiation must so state. The present law remains in effect that, generally, if die value of an item or group of like items exceeds $5,000, (lie donor must obtain a qualified appraisal and subutrft an appraisal sunvnary with the return elaimin.g the deduction. The organization may either provide separate statements for each contri- bution of $250 or more from a taxpayer:, or furnish periodic statements substantiating contributions of $250 ormore. Separate payments are regarded as independent contributions and are not aggregated for purposes of measuring the $250 threshold. However. the Service is authorized to establish anti abuse rules to prevent avoid- ance of the substantiation requirement iiy taxpayers writing separate smaller checks on the same date. If donations are made through payroll deductions, the deduction from each paycheck is regarded as a separate +payment. A charity that knowingly provides falseiwritten substantiation to a donor may be subject to the penalties for aiding and abetting an understate- ment of tax liability under section 6701 iof the Code. Disclosure by Charity of Receipt of Quid Pro Quo Contribution Beginning January t, 1994, under new section 6115 of the Internal Rev- enue Code, a charitable organization must provide a written disclosure statement to donors who make a payment, describer as a "quid pro quo contribution," in excess of $75. This requirement is separate from the written substantiation required for deductibility purposes as discussed above. While in certain circumstances, hn organization nzay be able to meet both requirements with the same vSritten document, an organiza- tion must be careful to satisfy the section 6115 written disclosure state- ment requrement in a timely manner bebause of the penalties involved. A quid pro quo contribution is a payment made partly as a contribution and partly for goods or services provided to the donor by the charity. An example of a quid pro quo contribution is where die donor gives a char- ity $100 in consideration for a concert ticket valued at $40, in this ex- ample, $60 would be deductible. Because the donor's paynvant (quid pro quo contribution) exceeds $75, the disclosure statement must be fur- nished, even though the deductible amount dote not exceed $75. Separate payments of $75 or less made at different times of the year for separate fund - raising events will not be aggregated for purposes of the $75 threshold. However, the Service is authorized to develop anti -abuse rules to prevent avoidance of this disclosure requirement in situations such as the writing of multiple checks fair the saute transaction. The required written disclosure statementniust: (1) inform the donor that the amount of the contribution that is de- r Consent Fixing Period of Limitation Upon Fo.872-C Assessment of Tax Under Section 4940 of the OMB No. 1545 -0056 (Rev. April 1996) Internal Revenue Code 7o be used with Farm 1023, Submit Department of the Treasury in duplicate, Internal Revenue Servlce (See instructions on reverse side.) Under section 6501(c)(4) of the Internal Revenue Code, and as part of a request filed with Form 1023 that the organization named below be treated as a publicly supported organization under section 170(b)(1)(A)(vi) or section 509(a)(2) during an advance ruling period, i. CORY'S KITCHEN, INC: - ................... - ............................ (Exact legal name of organization as shown in organizing document) 'District Director of Internal Revenue, or 1.7360 CaL7CMA. RD&�i ,(ROWLAND HEIGHTS, CA 91748 and the Assistant _......_ .......• - - - -.. ................................ ........•... Commissioner (Number, street city or town, state, and ZIP code) Exempt yOrganizations) Consent and agree that the period for assessing tax (imposed under section 4940 of the Code) for any of the 5 tax years in the advance ruling period will extend 8 years, 4 months, and 15 days beyond the end of the first tax year. However, if a notice of deficiency in tax for any of these years is sent to the organization before the period expires, the time for making an assessment will be further extended by the number of days the assessment is prohibited, plus 60 days. Ending date of first tax year DEGEMB!*R 31, 2001 (Month, day, and yeaarl ...... Name of organization (as shown in organizing document) Date CORY'S KITCHEN, INC. Zio �j Officer or trustee having authority to sign Si nature r Title 1,-' V For IRS use only District ulrector or Assistant Commissioner (Employee Plans and Exempt Organizations) Date For Pr Notice_:see page 1 of the Form 1023 Instructions. Cat. No. 16905Q A ?n - q% Church of the Redeemer Food B .......... . . j A'kl 0 RITU a A c A N1 to] M I : Lei ORGANIZATION (INvicc), 11.1 (�Q' . I- C - � LoA Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 354/496.. 1. APPLICATION FORM 2. BUDGET PROPOSAL (ATTACHMENT A) 3. _x BOARD OF DIRECTORS AFFIDAVIT 4. ORGANIZATION BY-LAWS 5. CHARTER OF ARTICLES OF INCORPORATION 6. X IRS TAX EXEMPT STATEMENT 7. MOST RECENT AUDITED FINANCIAL STATEMENT 8. PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on January 3, 2013. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 FUNDING APPLICATIOR BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2013-2014 PLEASE TYPE OR PRINT mek Agency Name: S .o\L Aqency Address: Address Street I City Zip Code Administrator: )c. Title: Administrator Telephone: Fax: 0(o- Qo�.- Li VS Administrator Email: Q9 -,Lz Project Site Address: Number MUA\t,CC1-4 (�\A pw-�, --I I - 7(A- Street I City Zip Code Project Manager: Cc--c0',,, vrn-� Title: CjA�- ,, Project Manager's Telephone: (Z;I(, - ciS,6 ---Fax: S — Project Manager's Email: C—z Lq-\, \ 2 s- J V P , U)m Describe Agency's overall function or purpose. Include history and experience in providing this service. (if more room is needed, please attach an additional sheet). U� 2�m NAUIMkX77 "0- \1 M, Vn., ­C�ta.VNA-N r_- nw V, foaV\ ��q Has the Agency previously received funding from the City of Baldwin Park? Yes (if yes, number of years No -4- Grant Amount Requested $ 15,000.00 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. The Redeemer Food Program provides food assistance to Individuals and families in the community that are described as: - Low Income - Seniors living on fixed-income Hard =working low-income couples - Physically and developmentally disabled children and adults - Victims of personal tragedy (fire, loss of job) - As well as others suffering from hunger and malnutrition With the help of volunteers, food baskets are assembled and handed out on the last Saturday of the month. However, with the increasing demand of services the program has now been offering food baskets on a weekly basis and is committed to providing these services more frequently throughout the week. For those unable to reach our facility, our Feed the City program reaches out to them. Our goal is to expand and increase our services and the amount of baskets given, to not have to turn away individuals/families each week as we run out of food. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) The program identifies those individuals and families in the community of Baldwin Park with low incomes. The majority are single women with children, elderly, disabled, and Hispanic households with children. Describe any special characteristics of your client population. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). Due to the financial difficulties affecting our community, we are in need of additional funding to meet the needs of the people. There has been an increase in demand over the last few months and we do not see any decline in demand for the coming year. -5- The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? Yes W If ves, does your intake sheet and supporting documentation obtain the following: 1. Name Yeses No 2. Address Yes No 3. City in which client last resided. Yeses No. 4. Number of family members. Yes No. 5. Total family (household) income. Yes No, 6. Ethnicity I Yes No 7. Female head of household Yeses No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Print Name Title of Officer 2-- 13 Signature Date -6- Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year -7- Actual Projected 07/1/12 TO Current 07/01/13 TO 06/30/14 BALDWIN PARK RESIDENTS NON-BALDWIN P4kk RESIDENTS CM -7- i• • • • = Z o � m m m 0. (D Q o ® ® Z o d 0 N = N U m a U Z o � O tti L F- co Z W Q. Um ' M N = N -�m Q d I- N () t4 ® CL Z � O co U *k 1- a N u' ® Q U y_ ~ cu c o m o U. L a. . +� s Q. E at m o ca ® c E U .Y U U h, O U N — o CL \V W � � (n a e:. ++ r- N M 4 Lo W t-. o0 W 00 • r N M d o f r • O O O O C C O O ( O C o 0 o O o o 6 6 m C C CD o 0 C C O C O C O C C O O C O C C C4 C Cb o 00 CD O o o LO LO O C C C. C. O C C V� 1 O p e- td) 00 U-) O C 1-- Imo- O V- N N O m O O N CD O O O O O O O O O O i C O O O C O O C O O Otv O 0 O O 00 O O O C O a0 00 d' N O O C O O O C O C O C 6 C o C I O O O O CD },m Q C O C O O C ® C C C O C O Lo Lo O C M v L6 O C O N N O �- O Q O O O 'p ® U C C O C O O O O C O o C C co O o m >' 0 0 o co o ci o 0 o C o o O C O o O C U C C O I- N d' C O C N N O M CCf Q O O C O O C O C C O O O L O O o O C O o C o O O O O C C C O O o C F, r C O In O LO C U-) O O C O C:� C� C U-) o U-) C LC ": ": I- N d Lo O o 'd' rt O N C9 (D i U M C) O O O N O C C O o C (=� O C O C C O C C C14 C C O O C O C O O O C O C C O O O O O C C9 O 00 O O CD O O C ' C O C O C O O (9 CO N F- O o Lo O LO C C I,- I` C CA U C J, _ C N CD to i Q O U J m LLI CO N =- N Oc U) a (n � C C) E W m G (n i o a? N C O � (0 C et U C O L- a) CD O O U) O O n t3 = � CS C3 1 p d CU r N L) t� O _ c c _ ct3 _ CL O CD ry E— tt= O a- C6 O U O U (n c V) =3 Q O O F- O F- Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses ■ Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). ■ Adults meeting Bureau of Census definition of severally disable persons ■ Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit* clientele as defined by HUD. B) The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible-income persons. E3 In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. MR Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires ()CA c ' "-o'& 2* Cu vt' 3. C)X 4. 5. 6. 7. 8. Name of Executive Director All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. - I I - As the Executive Director, or duly authorized representative of I certify- that the applicant is fully ca (Agency), le of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application I ,s true .- and correct. Print Name Signature Z Ce ei Phone Number TEmail Address -12- Title of Officer /2-.11 Date Affiliated with As approved by the Membership of Church of the Redeemer On October 24,1999 October 1999 CONSTITUTION 1 CHURCH OF THE REDEEMER, AFFILIATED WITH THE GENERAL COUNCIL OF THE ASSEMBLIES 1 LATIN COUNCIL WHEREAS, it is the express purpose of God to call a saved people who shall constitute the Body or Church of our Lord. Jesus Christ, established upon the foundation of the Apostles and Prophets, Jesus Christ Himself being the Chief Cornerstone; and, God has ordained that His Universal Church should find expression in and through local churches, to assemble together for worship, fellowship, counsel and instruction. in the Word of God, to do the works of ministry, and exercise spiritual gifts and offices as provided in the New Testament; THEREFORE, this corporation is formed to propagate the Gospel of Jesus Christ, according to the Holy Bible, in fellowship with THE GENERAL COUNCIL OF THE ASSENIBLIES OF GOD, a M Iissouri Nonprofit Corporation, as a local church under the headship of the Lord Jesus Christ, with customs and traditions of Evangelical Pentecostal Christianity; and, in these premises, the following Constitution and By -Laws are adopted: CONSTITUTION ARTICLE ONE - NAME The name of this corporation is CHURCH OF THE REDEEMER hereinafter referred to simply as "church" or "corporation ", though this corporation may by special resolution of the Church Board adopt other and fictitious names for the purpose of doing business through its various departments and programs, as deemed necessary, convenient or expedient, and in such manner as to be in compliance with law. ARTICLE TWO - FOUNDATIONAL CONSIDERATIONS, PRINCIPLES, PURPOSES, TENETS OF FAITH Section One: Supreme Authority of the Holy Bible This church holds the Bible, the Holy Word of God, to be supreme in all matters governing this church, the ultimate authority for rules of order, in keeping with the Spirit of Christ; and, that every born -again Christian should endeavor to keep the unity of the Spirit in the Bond of Peace... "till we all come in the unity of the faith, and of the knowledge of the Son of God, unto a perfect man, unto the measure of the stature of the fullness of Christ" (Ephesians 4:13). Section Two: Purposes - Worship, Evangelism and Fellowship The purposes for which this corporation is formed are to establish and maintain a place of worship of Almighty God, our Father, and the Lord Jesus Christ, His only begotten son, through the Holy Spirit, and promotion of Christian fellowship and edification, to conduct business as a church, under guidance of the Holy Scriptures, and to do the work of evangelism in home and foreign fields, obedient to the Great Commission of the Lord Jesus Christ. Section Three: Tenets of Faith As Tenets of Faith, this church accepts the Holy Bible as the inspired and revealed Will of God, the all- sufficient rule of faith and practice, and for the purpose of maintaining general unity, adopts the STATEMENT OF FUNDAMENTAL TRUTHS OF THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, as same is now and from time to time may be revised, and as recited in the true copy thereof which follows as an addendum to this code of Constitution and By -Laws, by this reference here incorporated as though set forth in full. ARTICLE THREE - STANDARDS, PREROGATIVES AND POWERS Section One: Standards and Church Government Prerogatives It shall be a standard and responsibility of this church to preserve scriptural order in all matters affecting its life and ministry, reserving the right of self- government, the prerogatives to choose its ovary pastor, and, by action of its ,membership or Church Board to elect its officers and directors, to establish and maintain standards of membership and discipline, to acquire and hold title to property, and to transact all other business pertaining to Its hfe and conduct as a local church, according to Holy Scriptures and as hereinafter in this Code of Constitution and By -Laws provided. Section Two: General Powers This corporation shall have and is empowered to exercise all rights, powers and privileges generally accorded to corporations of this kind, including the power to contract, to acquire, hold, buy, sell, lease, mortgage, hypothecate, or otherwise encumber, and to dispose of in any way, real and personal property of all kinds and descriptions, and to conduct all business which is lawful, necessary or expedient, in promoting the purposes of the corporation, including the power to issue, purchase, redeem, receive, take or otherwise acquire, own, sell, lend, exchange, transfer or otherwise dispose of, pledge, use or otherwise deal in property of any kind, including its own bonds, debentures, notes and debt securities. Section One: Affiliation While recognizing inherent right to sovereignty in the conduct of its own business affairs, this church voluntarily enters into full cooperative fellowship with and as a member of THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, a Missouri Nonprofit Corporation, Springfield, Missouri, and likewise in fellowship with and as a member of the SOUTHERN PACIFIC LATIN AMERICAN DISTRICT COUNCIL OF THE ASSEMBLIES OF GOD, a California Corporation, and subject to their superior authority in matters of doctrine and conduct, which corporations are hereinafter referred to as "General Council" and "District Council ", respectively, or collectively referred to simply as "Assemblies of God ". Section Two: Privileges, Responsibilities, Representation This church shall share in privileges and assume responsibilities enjoined by affiliations mentioned above, in accordance with the Constitution & By -Laws of each the General Council and the District Council, as such regulations are now and may from time to time be amended, including representation at both the General Council and the District Council business sessions, through its delegates who have been selected by the membership of this church or its Church Board. Section Three: Dedication and Dissolution 2 This corporation is formed and operated exclusively for religious purposes within the meaning of §501(c)(3) of the United States Internal Revenue Code. The property of this corporation is irrevocably dedicated to religious purposes and no part of the net income or assets of this corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Title to all personal property and real property now owned or held in trust for or hereafter acquired by this church shall be perpetually dedicated to and held in trust for the purpose of maintaining a place of divine worship and operating church facilities and programs in full cooperative fellowship and affiliation with the General Council and District Council. Upon the dissolution or winding up of this corporation, after paying or otherwise adequately securing or providing for the debts and obligations of this corporation, the remaining assets shall be distributed to SOUTHERN PACIFIC LATIN AMERICAN DISTRICT COUNCIL OF THE ASSEMBLIES OF GOD, a California Nonprofit Corporation, which corporation is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation under provisions of §501(0(3) of the United States Internal Revenue Code, or, if not then so existing and exempt, then to THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, a Missouri Nonprofit Corporation, which corporation is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation under provisions of §501(c)(3) of the United States Internal Revenue Code, or if they then are both not in existence and exempt, then to a non -profit fund, foundation or corporation which is formed and operated exclusively for religious purposes, in harmony with the purposes of this corporation, and which has established its tax exempt status under §501(c)(3) of the United States Internal Revenue Code. Section Four: Organizational Assistance If at any time this church encounters any internal or external problems, which cannot be reasonably and expeditiously resolved by action of the membership or the Church Board, the church shall seek the services and assistance of District Council or General Council, upon request of the Pastor or a majority of the Church Board, or upon petition of the membership. Such petition of the membership shall be in written form, and shall require the signatures of at least twenty percent (20 %) of the current active membership of the church, and shall be addressed to District Council, and presented to the District Superintendent of District Council. Such petition shall specifically but briefly recite the details of the matter for which assistance is requested, and particularly describe features of dispute or administrative frustrations. Upon such presentation to the District Council, it shall be deemed to be a petition on behalf of the church, as an initiative of the membership, whereupon the District Council, District Superintendent or Presbytery, should take appropriate action or undertake to provide necessary services as are available. In event the membership of this church should become divided over doctrinal or other issues, in which individuals or factions might propose that this church should withdraw or disaffiliate from the Assemblies of God, such disputes shall not be put to a confirming vote, but shall be resolved according to provisions of these By -Laws, Article Eleven, Resolution of Disputes, at Section Two. Section Five: District Council Assistance in Church Administration If at any time the business of this church cannot be adequately undertaken and performed by its administrators through the Church Board, or when a proper Church Board is not available or functioning, the church may, by request of its Church Board or at least 51% of its then current active membership, petition the Presbytery of District Council to serve as the Church Board, to so serve until such time as the Presbytery and the membership of this church agree that the membership should resume full responsibility for its affairs: Neither District Council nor the Presbytery of District Council shall be deemed to assume any personal responsibility or liability for debt or other obligations of the J church in taking such action as may be necessary in these premises, unless affirmatively so stated. Section Six: Minimum Number for Viable Membership If the active membership of this church falls below twenty (20) persons in number, the church shall seek the assistance of the District Council for help in maintaining the minimal requirement for General Council affiliation. If after one year thereafter the minimal number of 20 active members is not attained, this church shall automatically revert to the status of a District Council Affiliated Church. The church shall remain in a District Council affiliated status until it again meets the standard for a General Council affiliated church, having demonstrated its ability to assume full responsibility for restoration to that status as a viable sovereign church. Unless otherwise arranged, there shall be no financial liability or other affirmative obligation assumed by District Council in these premises. Section One: The Board of Directors- Name, Number, Authority The Board of Directors of thus church shall be known as the Church Board or the Board of Deacons, and shall consist of TEN (10) natural persons, including the Pastor and officers elected to and serving for the terms and having powers and authority as hereinafter in the By -Laws provided. All official and business powers, activities and affairs, of this corporation shall be exercised and conducted under authority and ultimate direction of the Church Board. Section Two: The Church Council There shall be a Church Council composed of the Church Board together with Pastoral Staff and Departmental Officers, which shall serve as supervisory and advisory in nature, and shall not usurp the authority or function of the Church Board, and as hereinafter in the By -Laws provided. Amendments to this Constitution may be made only by vote of the active voting members at a regular Annual Business Meeting, or at a Special Business Meeting of the membership of this church specially called for that purpose, provided that such Business Meeting has been duly called and noticed at least two Sundays prior to such meeting, and as hereinafter in the By -Laws provided. The proposed amendment text shall be publicly posted in a conspicuous place within view of attendees at the church sanctuary, and sent by mail to each active member at his or her address of record, at least ten days prior to such Business Meeting at which the amendment is to be considered. Amendments to this Constitution shall require a three - fourths affirmative vote of those active voting members present and voting at such Business Meeting, after a quorum is established. ARTICLE ONE - PARLIAMENTARY LAW In order to expedite the work of this church and to avoid confusion in its deliberations, all meetings of the Church Board, all Annual Business Meetings and all Special Business Meetings of the membership of this church, shall be conducted under established roles of order, or otherwise 4 governed by the parliamentary authority of the current edition of Robert's Rules of Order newly revised, in keeping with the spirit of Christian love and fellowship, under the guidance of the Holy Spirit of God. ARTICLE T«'O - MEMBERSHIP Section One: Members There shall be but one class of regular active membership of this church the qualifications and acceptance of same being subject to approval of the Church Board, as hereinafter in these By -Laws provided. Section Two: Standard of Active Membership The Standard for regular active membership in this church shall be: A.- Evidence of a born -again experience in Jesus Christ (regeneration) (John 3:3 -7, 1:12, 13; 1 Peter i :18 -25). B.- mater Baptism by immersion (Matt. 28:19; Col. 2:12) C.- Evidence of a consistent Christian He (Rom. 6:4, 13:13; Eph. 4:17 -31, 5:2, 15;1 John 1:6 -7). D.- Personal subscription to the Tenets of Faith as set forth in the Constitution of this church. E.- Personal willingness to contribute regularly to the support of the church with tithe and offerings according to his or her ability. F:- A voting member must be at least IS years of age. G.- Agreement to be governed by the Constitution & By -Laws of this church, and the Constitution & By -Laws of the General Council and District Council, as they are now and may be from time to time amended. Section Three: Application for Regular Active Membership, Church Board Review Applicants for regular active membership shall make their desire known to the Pastor, who shall examine the applicant in accordance with the standard of membership, and upon his recommendation the Church Board shall consider their written applications on forms approved by the Church Board, and the names of those approved for such membership shall be added to the roster of active membership of the church, and they shall be recognized publicly as members at the earliest convenient meeting of the congregation. No applicant for membership shall be accepted as a member within 30 days before an annual membership meeting or within 10 days before a special business meeting of membership. Section Four: Ex Officio Membership of Pastor, Pastoral Staff, and Spouses The Pastor of this church and respective spouse shall by virtue of election and acceptance into its ministries be deemed to become and be active voting members of this church. The Pastoral Staff and their respective spouses, by virtue of their appointments by the Church Board, shall be deemed to become and be active voting members of this church. Such Ex Officio Church Membership terminates with termination from the respective office. Section Five: Voluntary Termination of Membership by Member Active members in good standing may sever their relationship with this church by voluntary termination, or be transferred to some other congregation. A transferring member may apply to the Secretary of this church for a Certificate of Good Standing or Letter of Transfer, which shall be granted on approval of the Pastor and the Church board, and shall be signed by both the Pastor and 5 the Secretary. If a member tenders resignation while under charges that could otherwise bring about discipline from the Church Board, such resignation shall not deprive the Church Board from hearing and making disciplinary determinations of the charges, as deemed necessary or proper by the Church Board, for the record. Section Six: Inactive Membership, Church Board Review, Notification The Church Board is empowered to periodically review the Church Membership Roster and therefrom to place on the inactive list those who have become disqualified from membership, including those who shall without good cause absent themselves from services and programs of this church for a period of three consecutive months or more, or who cease to contribute to its support, or who shall be under charges for misconduct or under condemnation for sinful or worldly practices. When the Church Board places the name of a member on the inactive membership list, that member shall be notified in writing of such action, and the reasons therefor, by the Secretary of the church. Such notice shall be given to such inactive member by regular mail sent to that persons address of record in the files of the church. If such member so notified does not in writing formally request restoration to active status within 30 days from the date of mailing of notice of inactive status, he or she shall be automatically terminated from membership of the church, without further notice required. For good cause shown, the Church Board may restore a member to active status at any time prior to actual termination of membership. Section Seven: Termination of Membership by Action of the Board The Church Board is empowered to remove from the membership rosters the names of those who are deceased, those who no longer meet the standard ofinem'oership, those who may have voluntarily withdrawn from the fellowship, those who may have been granted severance and Certificate of Good Standing or Letter of Transfer, and those whose names have been on the inactive membership list for at least 30 days without requesting restoration to active status, and those dismissed for disciplinary reasons. Section Eight: Honorary and Special Memberships The Church Board, by its special resolution, is empowered to and may provide for honorary or special memberships, having no rights of membership notwithstanding such designation as members, for youth and superannuated persons, handicapped persons, individuals that are absent from the area and unable to take part in the programs of the church, and others deemed by the Church Board to be deserving of such consideration, on such criteria as the Church Board deems reasonable. Such honorary or special memberships shall have only those particular rights and benefits as shall be affirmatively bestowed by such special resolution of the Church Board. Rights and benefits of honorary or special memberships need not be uniform over the entire class. It is intended that honorary and special memberships shall not be members within the meaning of any law granting rights to members. Honorary and special memberships shall have no right to notice of or participation or vote in any meeting of the membership of this church, nor to participate in any way in amending the bylaws of this church or in vote to dissolve or merge. Honorary and special members shall have no vested rights in their respective memberships, and the Church Board, by further special resolution, may with or without notice terminate or revise terms or conditions of honorary and special memberships, at any time and for any reason, for cause or without cause, and may likewise dissolve the entire class or classification. Section Nine: Unauthorized Activities No member of this church shall promote personal crusades or support private campaigns, programs, enterprises or activities to involve this church or the membership of this church, on the on church campus or elsewhere, unless such have been approved in advance by the Pastor. If additional services or programs are desired beyond those provided, such services and programs must first have the approval of the Pastor, and be under his general authority and supervision, and his approval may be withdrawn at any time without notice, for any reason. In event the church is temporarily without a Pastor, such activities must first have the approval of the Church Board. Violation of the provisions of this section shall constitute good cause to have the violator expelled from church campus and facilities, and shall be grounds for discipline of a member by the Church Board. ARTICLE THREE - DISCIEPLINE OF MEMBERS Section One: Disciplinary Authority of the Church Board All discipline of regular members shall be prayerfully administered according to the Scriptures, under authority of the Church Board (Matt. 18:15 -17; I Cor. 5:9 -13; H Thess. 3:11 -15; Rom. 16:17). The Pastor shall be under the exclusive ecclesiastical authority of District Council and General Council, which have sole powers of discipline over credentiaied ministers. Section Two: Suspension and Restoration With exception of term and authority of the Pastor, the Church Board is empowered to suspend from active voting membership and place on inactive status those regular members who shall be under charges for misconduct, or who have fallen under condemnation through sinful or worldly practices. The Church Board is likewise empowered to restore to active membership those whom it finds are not guilty as charged, and those who through repentance and adjustment have again stained to the standard for active membership. Section Three: Requests for Restoration, Hearings and Appeals A.- If a member has been removed from active membership because of charges of misconduct or condemnation through sinful or worldly practices, he or she may request restoration to active membership and demand a hearing before the Pastor and a majority of the Church Board, to be held within 90 days of receipt of such request and demand, which shall be in writing and particularly specifying all defenses to each charge so made; which written request and demand must be received by the Pastor or the Secretary within the 30 days after date of mailing notice of removal from active membership. The Church Board shall encourage a proper attitude on the part of those in question, and proceed carefully to press for final decision in each case. When the Church Board has rendered its fmal decision, the member shall be notified of the decision and of his or her right of appeal of an adverse decision, and he or she may appeal from that decision directly to the membership of the church as hereinafter in this section provided. B.- In event such disciplined suspended person desires to further appeal the suspension beyond the determination of the Church Board, such appeal shall be in writing specifying each contention and defense felt pertinent to the matter, and received by the Pastor or Secretary of the church within 30 days after date of mailing notice of adverse decision of the Church Board, further demanding a Special Meeting of the membership to be called for hearing of the cause, which Special Meeting should then be scheduled to be held within 90 days thereafter. Action taken by the membership on such appeal shall require a 60% affirmative vote to overrule the underlying action of the Church Board, and that decision of the membership shall be final for all purposes, from which there shall be no further appeal. N ARTICLE FOUR - QUALIFICATIONS, DUTIES AND POWERS OF OFFICERS, EMPLOYEES AND VOLUNTEERS Section One: Qualifications A.- The Pastor - Because the church recognizes the leadership of the Pastor under the Lord Jesus Christ, and because he is a representative of this church, he shall be a person of good report, and shall manage his personal affairs, financial and otherwise, so that no discredit shall come to the cause of Christ through his actions. His fife and conduct shall conform to the following Scriptures: I Timothy 3:2-7; Titus 1:6-9; 1 Peter 5:2-3. The Pastor must have and maintain current ministerial credentials with the Assemblies of God. B.- The Pastoral Staff - The Church Board may by special resolution provide for a Pastoral Staff to serve in administration of the programs of this church, and they shall serve on the Church Council. The Candidates for service on the Pastoral Staff sha-111 be selected by the Pastor, subject to confirmation by the Church Board, and shall serve as assistants to the Pastor and under his direct supervision. They shall not be eligible to serve on the Church Board. All individuals serving in a ministerial capacity on the Pastoral Staff must have and maintain current ministerial credentials issued or recognized by the Assemblies of God, as a condition of continued association with this church, or provide proof that he or she has a current application for such credentials pending with the District Council. In event an individual serving on the Pastoral Staff is in a non-ministerial role, he or she should alternatively qualify themselves by a showing of training and experience in the particular field 5 for which they have been so engaged. (Grandfather clause for present pastors) C.- Church Board, Trustees and Other Officers - All members of the Church Board, Trustees, and other officers of the church, shall be mature persons full of the Holy Spirit, whose faithfulness shall have been in evidence and whose lives and conduct shall conform to the following Scriptures: Acts 6:3; 1 Timothy 3:8-12. Members of the Church Board must be active members of the church, in good standing, and shall consist of such persons as are appointed or elected to serve, and of their successors subsequently selected from time to time, who shall so serve until selection of their successors. D.- Employees and Volunteers - All employees and volunteers in service to this church, in any of its departments, programs and ministries, must be mature persons, committed to the religious mission of the church, with a personal born-again experience in Jesus Christ, evidence of a consistent Christian life, and personally subscribing to the Tenets of Faith of this church. All employees and volunteers accepted for employment or service within this corporation are part of the religious mission of this church, including custodians and groundskeepers, department and program leaders, teachers, receptionists, Pastoral Staff, and Senior Pastor, and every other person that is authorized to take part in the various departments, programs and ministries of this church, and each is expected and required to comport themselves in their personal lives, on and off the job, on and off the church campus, in such a way as to compliment the image and religious mission of this church. Any behavior that is viewed as immoral, sinful, disloyal or antagonistic to or adversely reflecting on the church, will not be tolerated, and will be grounds for dismissal. E.- No officer, director, employee or volunteer in any department, program or ministry of this church shall have any sort of vested proprietary right or economic interest in the employment or service in this church, nor any legal rights to continue in employment or service, nor any sort of legal 8 rights for money damages or equitable relief upon termination of respective employment or service. Any disputes in this regard shall be resolved pursuant to arbitration provisions of these By -Laws, Article Eleven, Section Two. Such employment and volunteer service are subject to these continuing conditions. Section Two: Duties A.- The Pastor - The Pastor shall have general supervision of all activities of this church. He shall serve as President of the corporation and be Chairman of all meetings of the membership and the Church Board, and, with the Secretary of the church shall sign all official documents for the church. He shall be an ex- officio member and overseer of all committees, departments and programs of the church. He shall provide for all the services of the church and arrange for all special meetings, giving due regard to the needs of the congregation. No person shall be invited to speak or preach before the congregation of this church without his approval. The Pastor shall perform such other functions as are customary to the office of President, and as necessary to the proper discharge of his duties. B.- The Pastoral Staff - All members of the Pastoral Staff are directly responsible to the Pastor for respective assignments or portfolios. They shall be amenable to the Pastor in all matters of faith and conduct, and shall perform such duties and carry such responsibilities as may be assigned by the Pastor. C.- The Vice - President - When there is a vacancy in the office of Pastor (President), the Vice- President is authorized to act as interim President and to exercise the official powers of the President, until the vacancy is filled. He shall also serve as Vice- Chairman of the Church Board, there acting as presiding officer in absence of the Chairman. The Vice- President shall perform such other functions as directed by the Church Board, and as customary to the office of Vice - President, and as necessary to the proper discharge of his duties. D.- The Secretary - The Secretary shall preserve proper records of the membership of the church, of all communications and proceedings of the church, including the minutes of all membership Business Meetings, and the records of proceedings of the Church Board and all authorized church committees, departments and programs. The Secretary is the custodian of all legal documents and the official seal of the church. The Secretary shall together with the Pastor sign church documents and affix the official seal, and shall perform such other functions as are customary to the office of Secretary and as may be directed by the Church Board, and any other clerical work necessary to the proper discharge of assigned duties. E.- The Treasurer - The Treasurer is the Chief Financial Officer of the church, and is entrusted with all the finances of the church as may be committed to him. He shall deposit all church funds in a federally insured financial institution, in the official name of the church, and shall disburse same as authorized by the Church Board. He shall preserve proper itemized accounts of all receipts and disbursements of the church, and make a financial report of same to the Church Board upon demand and at the Annual Business Meeting of the membership. The Treasurer shall perform such other functions as are customary to the office of Treasurer and as may be directed by the Church Board, and any other clerical work necessary to the proper discharge of assigned duties. F. The Church Clerk. The Church Clerk is an employee of the Church, hired by the Church Board. The Clerk shall perform the duties as designated by the Pastor, the Secretary, the Treasurer, and the Church Board. G.- The Church Board (1) The Church Board shall act in an advisory capacity with the Pastor in all matters pertaining to the spiritual life of the church, and in ministry of its ordinances. They shall serve as an Examining Committee in review of applications for membership, and as a principal foram for administration of discipline among the membership of the church. In event of vacancy in offices of both the Pastor (President) and Vice-President, they shall be empowered to provide for their own temporary Chairman from among their own number in order to transact interim church business. (2) Duties and powers of the Church Board shall be subject to limitations of the foundational articles of this corporation, the provisions of this code of Constitution and By-Laws as it now consists or may be from time to time amended, and the law of the State of California and other --A places and jurisdictions where local laws might govern. or restrict SuCh PVWQI ,, auu, (3) Without limiting the general powers of the Church Board, they shall have the following specific powers: (a) With exception of the Pastor and Pastoral Staff, to select and remove all other officers, agents and employees of the church, prescribe such powers and duties, regulations and policies, for them as are not set by these By-Laws, consistent with law, the foundational articles of this corporation, and good business practices, and, as necessary, to require from them appropriate security for faithful service, and to fix compensation of all Pastors, Pastoral Staff, officers, agents and employees of the church; and, (b) To receive and authorize disbursement of funds; to borrow money and incur indebtedness in the course of business of this church, and for that purpose to cause to be executed and delivered in the name of this corporation, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, or other evidences of indebtedness or securities, subject to pertinent law and regulations, further subject to the provisions of this code of Constitution and By-Laws of this church. (c) To take and hold as custodians for the use and benefit of the church all of its property, being responsible for the maintenance and cleanliness of same for the comfort of the congregation; and to designate from its own members, as need appears, individuals to serve on the Committee of Trustees, to hold property for the use and benefit of this corporation, as necessary and as hereinafter in these By-Laws provided. H.- The Church Council - The Church Council, composed of the Church Board, Pastoral Staff, and duly elected or appointed department heads, shall meet at a properly called quarterly or special meeting for the purpose of counselling together for the planning and implementation of the total program of the church. The Pastor or Church Board may call such meeting at any reasonable time, and quorum is not required. I.- Employees and Volunteers - Employees and volunteers shall assume and perform duties as are assigned to then-4 according to respective job description and in compliance with department or program regulations and policies, under direct supervision and authority of their respective 10 department or program supervisor, at all times subject to the superior authority of the Pastor and Church Board. Section One: The Pastor and Pastoral Staff A.- In event of vacancy in the office of Pastor, the Church Board shall act as a pulpit committee, and after prayerfully seeking to know the mind of God and carefully choosing the best counsel available, shall select a scripturally qualified minister credentialed with the Assemblies of God as a nominee to the office of Pastor, and present his name for the vote of the membership of this church. Any active member of this church may suggest to the committee the name of an Assemblies of God minister in this regard. The Board should seek the advice and counsel of the local Presbyter, and Superintendent of District Council in these premises. B.- Election and re- election of the Pastor shall be by vote of the membership, and such elections shall require a two- thirds majority affirmative vote by secret ballot of the membership present and voting at the meeting where such election is to be entertained, after a quorum has been established. The Pastor's initial term shall be for three years, and unless there be a restrictive ballot stating otherwise, the succeeding term of office for the Pastor shall be for an indefinite period. C.- The Pastoral Staff shall not be elected by the membership of the church. They shall be engaged by a majority vote of the Church Board upon recommendation of the Pastor. In event of resignation or other departure of the Pastor, the members of the Pastoral Staff are expected to submit their respective resignations to the Church Board for the review of the incoming Pastor, in order to allow the incoming Pastor the privilege of selecting his own Pastoral Staff. The services of any member of the Pastoral Staff may be terminated by the Pastor, for cause or without cause, on giving 30 days written notice. Any such person may be suspended by the Pastor immediately without notice. There shall be no right of appeal from such termination or suspension. Section Two: The Church Board A.- Nominating Committee - In ordinary course, candidates for membership on the Church Board shall be nominated by a nominating committee. The nominating committee shall be appointed by the Pastor in consultation with the Church Board, and shall consist of at least five persons, who shall be the Pastor and four church members, not more than two of which shall be members of the Church Board. Any active voting member of this church may submit names to the nominating committee for their consideration up to two weeks prior to the meeting where such elections are to be considered. The names of those serving on the nominating committee shall be properly announced and posted on the church bulletin board at least 30 days prior to such meeting. The names of the nominees shall also be properly announced and posted at least ten days prior to the meeting where such elections are to be considered. Additional nominations may not be submitted from the floor. B.- Members of the Church Board shall be elected by the membership, initially for staggered terms of one year, two years and three years, and upon expiration of these initial terms, their successors shall be elected to serve for three year terms. All such elections shall be by simple majority, by secret ballot. With the exception of the Pastor, no member of the Church Board may succeed 11 himself in such office, unless there are no other qualified members in the church willing to so serve. C.- Alternate Officers. Alternate officers shall consist of the two remaining nominees in an election of officers with the highest number of votes. D.- Vacancies on the Church Board shall be- antmHraatically by the alternate offie next in line. The successors shall serve for the unexpired term of their predecessors. Should the number of members of the Church Board fall below one -half of that number required by the Constitution and By -Laws, the remaining Church Board members shall call a Special Meeting of the membership for the purpose of filling these vacancies by the membership electoral process, as defined herein. Section Three: Vice - President The Vice- President shall be elected by the Church Board from among its own members, at the first meeting ofthe Church Board following the Annual Business Meeting, by a simple majority, on secret ballot. The term of office of the Vice - President shall be one year, and he may succeed himself in such office for the duration of his service as a member of the Church Board. Section Four: Secretary and Treasurer The Secretary and the Treasurer shall be elected by the Church Board from among its own members, at the first meeting of the Church Board following the Annual Business Meeting, by a simple iiajority, on secret ballot, for terms of office of one year, and they may succeed themselves in such offices for the duration of respective service on the Church Board. These offices may be held by separate individuals, or one person may be elected to hold both offices of Secretary and Treasurer at the same time. Section ]Five: Vacancies A.- The Pastor (1) If the Pastor has been called for a definite term, the tenure of his office shall end at the expiration of such term., or it may be terminated in manner provided in the paragraph following. Re- election of the Pastor shall be in accordance with provisions found elsewhere in these By -Laws. (2) If a Pastor ceases to qualify as provided by either the Constitution or By -Laws of this church, or when his ministry ceases to be effective, or if good and sufficient cause exists to render his ministry unacceptable, or if other serious charges are preferred against him, power is vested in the Church Board at any time to ask for his resignation. If such request for his resignation is by him refused or ignored, the office of Pastor shall not be considered vacant until the action of the Church Board has been confirmed by vote of the membership. In order to terminate a Pastor before the end of his term, it shall require a majority vote of the active membership of the church present and voting at a Special Business Meeting of the membership duly called for that purpose, after a quorum is established, by secret ballot, the effect of which is to terminate the Pastor and create a vacancy in such office. Such a meeting called concerning status or termination of the Pastor should be presided over by an official representative of the District Council. In event the Pastor is so removed from office, a written report of such action shall be signed by at least two officers of the church and sent to the office of the Superintendent of District Council. The Pastor must have and maintain current ministerial credentials with the Assemblies of God, and in event such ministerial credentials are 12 withdrawn by District Council or General Council, the Pastor's term is then immediately terminated. In event such ministerial credentials are restricted or suspended by action of District Council, District Superintendent or Presbytery, the Pastor's authority and duties within this local church shall be deemed likewise restricted or suspended, accordingly. (3) In event of vacancy in the office of Pastor of this church, the Church Board shall arrange for others to minister to the congregation for the duration of such vacancy. Other Officers and Directors (1) Any other office of service in the church may be declared vacant by an act of simple majority of the active membership or action of the Church Board at any of its regular or special meetings. (2) A Member of the Church Board or any other officer of this church may be removed from office before the end of his term, for cause or without cause, by a majority vote of the membership or the Church Board. Any removal by the Church Board must be ratified by a majority vote of the membership of the church at an Annual Business Meeting or Special Business Meeting of the membership to be held within three months of such removal, if the individual so removed requests in writing such special vote on the issue of his removal. Such written request must be received by the Pastor or Secretary of the church, registered mail, within 30 days of the time of the removal, with copies thereof mailed to each of the other members of the Church Board by certified snail, return receipt requested, citing the reasons for such request and giving recitals in support of reinstatement or against the action taken by the Church Board in causing such removal. Grounds for cause in declaring vacancy in such office may be any of the following: (a) Unscriptural conduct; (b) Departure from the Tenets of Faith; (c) Incompetence in office; (d) Any other good and sufficient cause. ARTICLE SIX - MEETINGS Section One: Meetings of the Church Board A.- Place of Regular and Special Meetings (1) Regular Meetings of the Church Board may be held at any place within or outside the State of California that has been designated from time to time by resolution of the Church Board or written consent of all the members of the Board. In the absence of such designated place being so set, regular meetings of the Church Board shall be held at the principal office of this church. (2) Special Meetings of the Church Board may be held at the principal office of this church, or at any other reasonable place designated by Resolution or consensus of the Church Board. B.- )Frequency of Regular Meetings of the Church Board The Church Board should meet monthly or more frequently as need may require. The frequency of Church Board meetings may be fixed by resolution of the Church Board, or be as called by the Pastor or a majority of members of the Church Board. C.- Call, Time and Notice of Special Meetings of the Church Board 13 (1) Special Meetings of the Church Board, for any purpose, may be called by the Pastor or a majority of the members of the Church Board, on reasonable notice as the Church Board provides by its own resolution. Every member of the Church Board should be notified in advance of such Special Meeting, to allow reasonable opportunity to attend and participate. (2) In emergency situations, Church Board meetings via telephone conference call shall be permitted, and record of any action taken entered into the minutes of the next meeting of the Church Board. D.- Quorum for any meeting of the Church Board shall consist of at least a simple majority of the then current membership of the Church Board. Section Two: Business Meetings of the Membership A.- Annual Business Meetings of the membership of shall be held on the first Sunday of February of each year, unless changed by a Church Board resolution, at which time reports shall be Riven and the election of officers and directors shall take place, and as hereinafter in these By -Laws provided. B.- Special Business Meetings of the membership of this church may be held as need arises, to conduct or implement the business of the church, and for other reasons mentioned elsewhere in this code of Constitution and By -Laws provisions, to be called by the Pastor or a majority of the Church Board, or by initiative of the membership, or by call of the District Superintendent of District Council, duly noticed and held as hereinafter in these By -Laws provided. C.- Right of Initiative Reserved to Active Members: Special Business Meetings of the membership may also be demanded by petition of not less than twenty percent of the active voting membership of the church. Such initiative petition shall be in writing and duly signed by those members requesting such meeting, and received by the Pastor or the Secretary of the church, whereupon the Church Board shall call and fix a date for such Special Business Meeting to be held within 60 days thereafter, with due notice thereof being given as hereinafter in these By -Laws provided. Any initiative petitions relating to status of the Pastor shall be directed to the District Superintendent of District Council, who shall arrange for a Special Business Meeting of the Membership to entertain that issue. There shall be not more than two Special Business Meetings of the membership called upon initiative of the membership in any one calendar year. D.- Notice of such Business Meetings of the membership shall be given by stating the time, place and purpose of the meeting in a public announcement at the church sanctuary on two Sundays prior to the meeting and by written announcement to the active members of the church, via ordinary mail sent to their address of record on file with the church, at least ten days prior to the time set for such meeting, which written notice shall be the responsibility of and so sent by the Secretary or Acting Secretary. E.- Voting Constituency at any Annual Business Meeting or Special Business Meeting of the membership shall consist of all current active members of the church, who are in attendance at such meeting. F.- Quorum for any Annual Business Meeting or Special Business Meeting of the 14 membership of this church is established by the presence of at least 25% of the active voting membership of this church. G.- Proxy voting and absentee balloting shall not be allowed in conduct of business at any meeting of the membership, nor any sort of representation of absentees for purpose of establishing a quorum. H.- Order of Business for the Annual Business Meeting of the membership of this church shall be as follows: 1.- Devotional 2.- Reading of Minutes 3.- Election of Officers 4.- Pastor's Report 5.- Treasurer's Report 6.- Secretary's Report 7.- Committee Reports 8.- Unfinished Business 9.- New Business 10.- Adjournment Section Three: Public Worship and Programs on Church Campus and Facilities A.- Regular meetings for public worship and evangelism shall be held on the church campus each Sunday as the Lord's Day and as determined by the Pastor in consultation with the Church Board. B.- Special meetings for public worship, evangelism, and other purposes, may be called by the Pastor. C.- Ordinarily, all persons willing to peacefully assemble for purposes of worship or attendance at or participation in church programs on the church campus shall be welcome to attend, subject to such reasonable restrictions or regulations as shall be made by the Pastor or fixed by the Church Board. • - CIA I 18 11 , • , t 1 1 Section One: Committees A.- Standing Committees The Church Board may appoint Standing Committees for the conduct of particular business of the church, by special resolution entered into the minutes of their meetings, fixing responsibilities and powers of such committees, their duration, composition and regulation; and, the Pastor shall serve ex- officio on all such committees. The Chairman of each such committee shall be designated by the Church Board, and such Chairman shall set the time and place of meetings of his or her particular committee and the agenda for business to be then and there conducted. Persons so appointed shall be selected from among the active membership. B.- Special Committees The Pastor may appoint Special Committees, subject to approval of the Church Board, for inquiry and counsel as is necessary, convenient or expedient for the mission and purposes of the church, serving at pleasure and direction of the Church Board, under supervision of the Pastor. C.- Committee of Trustees 15 By special resolution of the Church Board, a Committee of Trustees may be designated for purposes and having powers as identified and established in such special resolution, for holding property or legal title to real property or personal property for the use and benefit of this corporation. There shall be no presiding Trustee, but the Committee of Trustees shall at all times be subject to instruction from and under continuing authority of the Church Board. Individual Trustees shall be selected by the Church Board, from among its own members, by simple majority on a secret ballot. The number of persons serving on the Committee of Trustees, and the duration of respective terms, shall be as established in such special resolution. If not otherwise so established, the duration of term of a Trustee may be abbreviated or terminated by further resolution of the Church Board, and shall expire in any event upon termination of respective term as a member of the Church Board, or upon dissolving of the comn-fittee. A retiring Trustee shall surrender to the successor Trustee or the Church Board any property or interests held in that capacity, and the successor Trustee shall assume the responsibilities of the retiring predecessor Trustee, with or without formal assignment or transfer of powers or interests. Section Two: Departments and Programs There may be departments and programs created by the Church Board to function as distinct ministries of the church, under regulations set or approved by the Church Board, all of which shall be under the direct supervision of the Pastor, which departments and programs shall have names, functions and responsibilities as set by the Church Board. Among the departments and programs to be established and functioning within the church shall be the following: A.- Sunday School: The church shall have a Sunday School Department, for teaching and training of groups identified by age or special interest. The Church Board may by its special resolution determine that the Sunday School Department shall be under direction of a Sunday School Superintendent, selected and appointed by, and responsible to, the Church Board. However, the Sunday School Department and the Sunday School Superintendent shall at all times be under the authority and direct supervision of the Pastor. B.- Auxiliary Departments and Programs: The church may establish other and auxiliary departments and programs as the Church Board deems necessary or convenient, to conduct or promote the business and purposes of the church, created by special resolution of the Church Board, all of which shall be under the supervision of the Pastor. Priority should be given to establishment of departments and programs as are common to churches of the Assemblies of God, including education, Youth Ministries, Men's Ministries, Women's Ministries, Ministry of Music, Royal Rangers, Missionettes, etc. Fit: Educational departments may be established within this corporation, by special resolution of and under direct administration or supervision of the Church Board, having name or names assigned to such departments, and officers and subordinate administrators for the conduct of their respective business, as the Church Board shall authorize by such special resolutions, for the operation of pre-school, grammar school and high school or other educational programs; and, there shall be a policy of nondiscrimination within these departments, admitting students of any race, color, national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the schools. This corporation shall not discriminate on the basis of race, color, national or ethnic origin in administration of its educational policies, admissions policies, scholarship 16 or loan programs, or athletic and other school-administered programs. ARTICLE NINE - REAL PROPERTY, CHURCH CAMPUS AND FACILITIES Section One: Title to Real Property Title to all real property belonging to this church shall be deeded to the church in its official corporate name, or held in trust by District Council, subject to provisions of this code of Constitution and By-Laws. Section Two: Restrictions on Acquisition and Alienation No real property of this church shall be purchased, taken or otherwise acquired, sold, transferred, mortgaged, leased, assigned, conveyed or otherwise alienated, without the same shall have been first authorized by a two-thirds vote of the active members present and voting at an Annual Business Meeting or Special Business Meeting of the membership called for that purpose, at which is a quorum is first established. Section Three: Unauthorized Activities on Church Property There shall be no personal crusades or private campaigns, programs, enterprises or activities conducted on the church campus, nor any subtle or open display or distribution of signs, literature or advertisements, unless such shall have been in advance approved by the Pastor. If additional services, campaigns or programs are desired beyond those provided, or should any part of the church campus be desired for use, such services, campaigns, programs or use must first have the approval of the Pastor, and be under his general authority and supervision, and his approval may be withdrawn at any time without notice, for any reason. In event the church is temporarily without a Pastor, such activities must first have the approval of the Church Board. Section Four: Regulations and Policies Restricting Access to Church Campus and Facilities The Pastor and Church Board are authorized to establish and maintain rules, regulations and policies regarding activities taking place on the church campus and facilities, including restrictions upon or exclusions of individuals or groups. The church campus and facilities are private and considered to be Holy Ground, and this church reserves the right to restrict the movements of any person on the church campus and facilities, or to exclude or expel any person or group from same, at any time, for any reason. Section One: Financial Resources This church shall be financed according to Scriptural methods, through gifts, donations, tithes and offerings of the members and friends of the church (Mal. 3:10; Matt. 23:23; Heb. 7:4-9), and income and revenue from all other lawful sources. Section Two: Budget and Disbursements, Annual Review The Church Board shall have general authority and supervision in all financial matters in every department and program within the church, and shall establish an annual operating budget for the church, and shall determine and authorize payment of all debts of the church, including salaries for employees, and to make adjustments they deem necessary or expedient. The Church Board shall 17 arrange for annual review to be conducted on all church accounts under control of the Treasurer. Section Three: Compensation of Pastor and Staff salary annually The Church Board, in consultation with the Pastor, shall review the Pastor's s in order to provide an adequate income to meet changes in cost of living, and he shall be given regular and adequate financial support from the funds of the church, including housing allowance, retirement programs and reimbursements, to be paid in amounts and at such intervals as may be fixed by the Church Board, in accordance with law and ability of the church. The Pastor should be given at least two weeks vacation with pay after his first year of service to the church. Employees and Pastoral Staff should be reasonably compensated and given paid vacations after their first year of service to the church. Section Four: Reimbursements The Church Board should provide reimbursement for all authorized expenses incurred by the Pastor and other employees, volunteers and representatives of the church, including delegates to District Council and General Council conventions, in the course of their duties and services for the church. Section Five: Compensation of Church Board Unless otherwise employed by the church, the members of the Church Board shall not receive compensation for their services or their time involved in meetings of the Church Board. There shall, however, be reimbursement for expenses incurred on behalf of the church or in the course of the church business, including extraordinary expenses incurred on account of attendance at meetings of the membership or the Church Board. Accounts for expenses shall be submitted to and paid by the Treasurer of the church, and paid out of church funds without further approval or resolution, prima facie bona fide. Section Six: Restrictions on Expenditures Any single transaction or project that contemplates an expenditure or debt in excess of a sum equal to ten percent (10%) of the annual general fund budget must first have approval of the membership. Approval of the membership in this regard shall require a two-thirds affirmative vote to authorize such expenditure. Section Seven: Stewardship and Miscellaneous Special Offerings The church shall solicit and receive from the congregation and membership a regular monthly World Missions offering, the receipts of which should be then forthwith sent to the appropriate department of the Assemblies of God. This church shall cooperate with and support, according to its ability, the current plans of Stewardship of the Assemblies of God, and other departments, ministries and programs of the District Council and General Council. It is the policy and standard of this church to avoid conflicts involving hostile confrontations and judicial proceedings in secular courts, and to resolve disputes in the way provided by the Scriptures, and in manner following: Section One: Disputes between Individuals w9c A.- Grievances or disputes between individual members of this church, or involving a member of this church, shall be first negotiated between the disputants in good faith and Christian deportment, For failure of satisfactory negotiation between them, the matter should be then submitted to the Pastor for mediation or decision. If the Pastor is unable to resolve the matter between the parties, at request of either or any of them the matter shall be heard before the Church Board, or a panel of spiritually qualified people chosen by the Church Board (hereinafter referred to as the Panel) with both parties being given equal opportunity to present their respective positions to the panel. B.- In event the matter is taken beyond mediation with the Pastor, the Church Board shall fix such reasonable rules and procedural guidelines as they deem just and proper for the parties to present their respective positions before the Panel, so that good manners, propriety and prudence be preserved. Each party should be allowed to have the assistance of a layperson from the membership to assist in presentation of respective positions. In matters resolved by the Church Board without further action, same shall be treated as privileged, and any record of such proceedings shall be sealed and not available to any third party or otherwise except upon written mutual consent of the disputants. These proceedings are binding arbitration, and there shall be no other remedy between the parties beyond those herein provided. It is intended that these provisions will resolve misunderstandings and help to quiet -personal grievances, so to promote peace and harmony within -7 the church. Domestic Relations matters or disputes between immediate family members should not be entertained beyond mediation through the Pastor. It is not contemplated that these procedures apply to legitimate claims for physical injuries, or in lieu of civil remedies arising out of accidents. Section Two: Disputes between Individuals or Factions and the Church or Church Board A.-Disputes involving individuals or factions within or outside the church against the Church Board or the entire membership of the church, or the church corporation, shall be resolved by binding arbitration. B.- The forum for arbitration of disputes concerned in this Section is the District Council; and, the arbitration panel shall be comprised of three disinterested persons, which three persons shall be appointed by the District Superintendent, preferably from among the District Council Executive Officers and/or the Presbytery. C.- The arbitration panel shall set a time and place for hearing of the dispute between the parties, with proper notice and opportunity for each to be heard and present their respective positions, and shall fix reasonable procedural guidelines for presentation thereof by the parties, as the panel deems just, proper and fair. The determination and award, or other disposition made by the panel of arbitrators, shall be final and conclusive, and binding upon the parties, from which there shall be no appeal. Section Three: Disputes between factions and the District Council Disputes and grievances by this church or any minister, member or faction within this church against the District Council or otherwise adversely affecting the District Council shall be resolved by binding arbitration, by submitting same to the General Secretary of The General Council of the Assemblies of God, Springfield, Missouri, for resolution according to such rules and regulations as he may set, and in accordance with the By-Laws of the General Council, as such By-Laws are now or from time to time may be amended. The determination made by the General Secretary or his designees shall be final and binding between the parties, from which there shall be no appeal, 19 Section Four: Alternative Resolution In event the District Superintendent or General Secretary cannot resolve the disagreements, or is unwilling or unable to appoint a panel to hear and determine the matters in dispute, as indicated in Section Two and Section Three above, the matter shall be heard before an arbitration panel selected as follows: each disputant faction shall select a single arbitrator, and the arbitrators together shall then select a single separate and wholly neutral arbitrator to serve on the arbitration panel. In event such arbitrators are unable to agree upon the neutral arbitrator, then such third arbitrator shall be determined under procedures provided in the Uniform Arbitration Act. AN persons serving on such arbitration panel must be practicing born-again Christians. The arbitration panel shall set a time and place for hearing of the dispute between the parties, with proper notice and opportunity for each to be heard and present their respective positions, and shall fix reasonable procedural guidelines for presentation thereof by the parties, as the panel deems just, proper and fair. A final determination and award may be made by decision of any two of such arbitrators. ARTICLE TWELVE - AMENDMENTS Amendments to these By-Laws may be made only by vote of the active voting members at a regular Annual Business Meeting, or at a Special Business Meeting of the membership of this church specially called for that purpose, provided that such Business Meeting has been duly called and noticed at least two Sundays prior to such meeting, and as provided elsewhere in these By-Laws. The proposed amendment text shall be publicly posted in a conspicuous place within view of attendees at the church sanctuary, and sent by mail to each active member at his or her address of record, at least ten days prior to such Business Meeting at which the amendment is to be considered. Amendments to these By-Laws shall require a two-thirds affirmative vote of those active voting members present and voting at such Business Meeting, after a quorum is established. 20 4LIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of County of On �j/ ' before me, DATE personally ese- ❑ personally known to me - OR - TITLE OF OFFICER - E.G., 'JANE ; DOE, NOTARY PUBLIC" jNAME(F SIGNERS) ) proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/ subscribed to the within instrument and ac- knowledged to me that.,!- ishe /they executed the same in b�Aer /tbe<r authorized capacity(ies), and that by It�' /her /thy r W01-4 W. GIALEN 7: signature(s) on the instrument the person(s), COW. # 1200374 '• NOTAMPU,8LIC CALIFOMAA or the entity upon behalf of which the LOS'" Ei WY person (s) acted, executed the instrument. s (�R9Tii. Expll8110v Z? c�iii p ( ) "1 THIS CERTIFICATE MUST BE ATTACHED TO THE DOCUMENT DESCRIBED AT RIGHT: l Though the data requested here is not required by law, it could prevent fraudulent reattachment of this form. WITNESS my/nand and No. 5193 OPTIONAL SECTION Man CAPACITY CLAIMED BY SIGNER Though statute does not require the Notary to fill in the data below, doing so may prove invaluable to persons relying on the document. ® INDIVIDUAL .CORPORATE OFFICER(S) TITLE(S) ® PARTNER(S) LIMITED ® GENERAL ® ATTORNEY -IN -FACT 0 TRUSTEE(S) ® GUARDIAN /CONSERVATOR OTHER: SIGNER IS REPRESENTING: NAMIE OF PERSON(S) OR ENTITY(IES) SIGNATURE OFPOfA OPTIO L SECTION TITLE OR TYPE OF DOCUMENT �%,J�' e ���e /� y NUMBER OF PAGES DATE OF DOCUMENT 2 l SIGNER(S) OTHER THAN NAMED ABOVE 01992 NATIONAL NOTARY ASSOCIATION • 8236 R 7CW' ` O. 62 rk, CA�1309 -7184 ---' .. Vr *V M LQjL}C - CAt.IFOF W That I am the duly elected, qualified and serving Secretary of CHURCH OF THE REDEEMER and that the above and foregoing code of Constitution & By-Laws was submitted to the Membership and was ratified and adopted as the Constitution and By-Laws of the corporation by the required vote of Membership entitled to exercise the voting power of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal this date: 7Z 1P BYLAWS-DOC9-24-99DOC 21 CL ;A.b y 'LOS ANGFLES WUNTY My Comm, Expires Nov. 22, 2002 0 CERTIFICATE OF AMENDMENT Of ARTICLES OF INCORPORATION AURELfANO FLORES and JOSEPHINE CASTILLO certify that- L They are the president and secretary, respectively, of . ...... IC)LESIAS CRISTIANAS DEL REDENTOR, INC. A California Nonprofit Corporation 2.- The Article of Incorporation of the corporation are amended in their entirely, to read as follows: ARTICLE I. The name of this corporation is- CHURCH OF THE REDEEMER OF THE ASSEMBLIES OF GOD ARTICLE 11. A.- This corporation is a religious corporation and is not organized for the private gain of any person. it is organized under the Nonprofit Religious Corporation Law exclusively for religious purposes. B.- The specific purpose of this corporation is to propagate the Gospel of Jesus Christ, according to the Holy Bible, in customs and traditions of Pentocostal Evangelical Christianity, as a church, in fellowship with The General Council of the Assemblies of God, a Missouri Nonprofit Corporation. C.- This corporation elects to be governed by all the provisions of the Nonprofit Corporation Law of 1980 not otherwise applicable to it under Part 5 thereof, ARTICLE III. A.- This corporation is organized and operated exclusively for religious purposes within the meaning of 1 501( c ) (3) of the United States Internal Revenue Code. B.- No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence Legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of or in opposition to any candidate for public office. C. Notwithstanding any other provisions of these Articles, this corporation shall not carry on any other activities not permitted to be carried on (a) by a co rporation exempt from federal income tax under 4501(c)(3) of the Internal Revenue Code, or ( b) by a corporation contributions to which are deductible under 1 170(c)(2) of the Internal Revenue Code, or the corresponding provisions of any future United States Internal Revenue Law. ARTICLE IV. The property of this corporation present and prospective is irrevocably dedicated to religious purposes and held in trust for the purposes of worship, evangelism and fellowship with and according to the customs and traditions of THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, and no part of the net Income or assets of the corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Title to all personal property and real property now owned or held in trust for or hereafter acquired by this church shall be perpetually dedicated to and held in trust for the purpose of maintaining a place of divine worship and operating church facilities and programs in full cooperative fellowship and affiliation with the General Council and District Council. Upon the dissolution or winding up of the corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation, shall be distributed to SOUTHERN PACIFIC LATIN AMERICAN DISTRICT COUNCIL OF THE ASSEMBLIES OF GODS a California Nonprofit Corporation, which organization is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation pursuant to provisions of Internal Revenue Code ;501( c ) (3), or, if it is not then so existing and exempt, then to THE GENERAL COUNCIL OF THE ASEEMBLIES OF GOD a Missouri Nonprofit Corporation, which organization is formed and operated exclusively for religious purposes, iff it . is, then existing and exempt from taxation pursuant to provisions of Internal Revenue Code 4501 (c)(3), or, if they are both not then so existing and exempt, then to a nonprofit fund, foundation or corporation which is organized and operated exclusively for religious purposes in harmony with the purposes of this corporation and which has established its tax exempt status under i 501 ( c) (3) of the Internal Revenue Code." The foregoing Amendment of Articles of Incorporation has been duly approved by the Church Board (Board of Directors). 4. The foregoing Amendment of Articles of Incorporation has been duly approved by the required vote of members. We further declare under penalty of perjury under the laws of the State of California that the matters set forth in this certificate are true of our own knowledge. DATED: January 10, 2000 Aurelian Flores Jpsep@ne Castillo Incorporated on: August 7, 1962 California Corporate Number: 0437263 Depanment of the Treasury Internal Revenue Service OGDEN, UT 84201 -~~ ' GENERAL COUNCIL OF THE ASSEMBLIES OF COD 14445 N 8OONVILLE AVE SPRINGFIELD, MO 65802-1894 GEN Number: Name Of Organization: Tax Period Ending: Form; Dear Taxpayer: Page l of l May. 07, 2007 LTR 11690 E 1678 GENERAL COUNCIL OF THE ASSEMBLIES OF GOD Mar. 31, 2002 SGRI Thank you for sending the annual supplemental information about your subordinate organizations as required by Revenue Procedure 80-27 to keep the tax exempt status for nour group. We have made the requested changes to your exemption roster- No further information is needed.' ` If you have any questions, please call Ms' Moss at (801)620-6348 between the hours of 7:00 a.m. and 2;00 p.m. MT or Mr' Cap at (801)620-7I09 between the hours of 4:00 p.m. to I2;00 a.m. MT. If this number is outside your local calling area, there will be a long-distance charge to you. If you prefer, you may write to us at the address shown at top of the first page of this Ietter. Whenever you write, please include this letter and, in the spaces below, give us your telephone number with the hours we can reach you. Also, you may want to keep a copy of this letter for your records. Telephone Number ( � Thank you for your cooperation, Hours Sincerely yours, Jolene Thomas Dept' Manager, Code & Edit/Entity 3 -3- General douncil of the Assemblies of God 4. A statement of any changes in the character,, purposes or method of operation of your organi- zation or those of your subordinate units. 5. Duplicate copies of amendments to charters or bylaws of your organization or those of your subordinate units. You should advise each of your exempt subordinate units of the exemption and the pertinent provisions of this ruling in- cluding the liability, if any, for filing information or other returns. The District Directors concerned are being advised of this action. Very truly yours, / Chief, Exempt : organizations Branch 9 t -2- General Council of the Assemblies of God Contributions made to you and your subordinate units are deductible by the donors as provided by section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to or for the use of you and your subordinate units are deductible for Federal estate and gift tax purposes as provided by sections 2055, 2106 and 2522 of the Code. You and your subordinate units are not liable for the taxes imposed under the Federal Insurance Contributions Act (social security taxes' unless waiver of exemption certificates are, or have been, filed as provided in that Act. Inquiries about the waiver of exempi,ion certificates should be addressed to the District Director concerned. You and your subordinate units are not liable for the taxes imposed under the Federal Unemploy- ment Tax Act. For next, year, and for each succeeding year thereafter, olease send us the following information not later than forty - five days after the close of your annual accounting period: 1. Lists showing the names and mailing . addresses of your new subordinate units and the names and addresses of any units which have ceased to exist or have changed their names or addresses. The names should be ar- ranged in alphabetical or numerical order. in lieu of the lists referred to above you may furnish us with a copy of your published directory. Please send us one copy of the list or directory for this office and one copy for each district in which your sub - ordinate units are located. 2. A statement signed by one of your prin- cipal officers stating whether or not the information upon which your original group ruling was based is applicable in all respect to the new subordinate units. 3. A statement if, at the close of the year, there were no changes in your roster. U. S. TREASURY DEPARTMENT INTERNAL REVENUE SERVICE _ WASHINGTON 25, D. C. S6? V 1Gf AUG 31 1964 General Council of the Assemblies of God 1445 Boonville Avenue Springfield, iissouri 65502 Gentlemen: IN FZEI tLY REFER TO i :rt:FO:5 JJ­ We have considered your re -quest for a group ruling holding your subordinate units exempt from Federal income tax as orC, izations described in section 501(c)(3) of the Internal Revenue Code of 1954- Our records disclose that you were held exempt from Federal :income tax under section 231(6) of the Revenue Act of 1921 on April 15, 1922. On September 14, 1935 you were held exempt under section 101(6) of the Revenue Act of 1934, which ruling was af- firmed under the Revenue Act of 1936 on April 27, 1935- 0n September 20, 1955 the District Director held that since sec- tion 501(c)(3) of the -1954 Internal Revenue Code contains the same provisions as section 101(6) of the prior Revenue Acts, previous rulings are held to be applicable under the 1954 Code. Lased upon the information presented, it is held that your subordinate departments, district councils, churches, institu- tions, organizations, schools and colleges, whose names appear in your Directory, revised to January 1, 1964, are exempt from Federal income tax as organizations described in section 501 (c)(3) of the Internal Pevenue Code of 1954 as it is shown that they are organized and operated exclusively for religious pur- poses. You and your subordinate units are not required to file rederal income tax returns so long as a tax exempt status is maintained. It will not be necessary for you and your subordinate units to file the annual information return, Form 990 -A, generally re- quired of organizations exempt under section 501(c)(3) of the Code, as the specific exceptions contained in section 6033(a) of the Code are applicable. RECEIVED SEP - 31964 GENERAL SECRETARY'S OFFICE O N Li E a) UJ 0 4- 0 42 0 0) �o C) LO co w CV) lqT ti co — C:) C) 0 0) 0 0 6 6 1 vi 6 6 6 6 co Izi- O r- N N M I- C\L ltd C� C� C\L C14, Clt R m CO N (D 00 co CN m 0 T- T- m � ea 1 61). 69 (f) Z U) 0 w —j F— o6 U) ui a) < 0) 0 ui 2E 1-- 0 (D Z 0 —j cn ttS E (D I-- 0 0 U) 0 4) Z ti ti to It �} 0 CD Z 4) W 0 U) _0 0 0 0 C) cn (n cz E -C 0 a) co x 0 co 0 _0 Z cz cu —j U) cu LL in < :3 0- 0 0 C.) 16 < (D < z (n z w ui p W (f) Z U) 0 w —j F— o6 U) ui a) < 0) 0 ui 2E 1-- 0 (D Z 0 —j cn ttS E (D I-- 0 0 U) 0 4) Z ti ti to It �} 0 CD Z 4) W 0 �Md .0 r. V N C r m t1 L � Qi (V NQ) 6f. L °� to O ,O L ,i V 0 O 00 O) h m il- Lf) O O C) O h O 0) t� tl- cl O d O N C) Cl) to O ti 00 N � F— Z) O U Z = U O O 6 0 O N O) h O O O O O C) O h O 0) IT tl- O O O O O C) O to O ti 00 N � F— Z) O U Z = U O O 6 -- O M 6 O r CO CA LO LO O Lf) N C) co fe N d N d° N O O lq Ln O oc M m co LO N M. LO (n m Ln.. N to Wit- dT N r M (9 m (D 00 CO LO w M m M M H L. L M v �l a d co a co U O (0 U O e C L C U) C U) Lv i C6 .0 LO O O (0 U+ lv U) U (0 Q � w Q Q Q � U U N m L U QO W U Q H Z w � F— Z) O U Z = U Z) W Z D O Q U) > Q C/) W J m w w Z O U U Q �' LL a (D N n W V ui U) W U m C CD LL c ii cn Q Cn W f/) ry U a o 0 cn 0 0 0 K Q M M Cl) LO +m+ M LL f) U+ lv U) Q Q 4 Q Q Q Q U) a o 0 0 0 0 0 K M M Cl) LO +m+ M LL f) H C7 M m M M H L. L a a d co a co U O (0 U O (SS C L C U) C W U n 0! (�� U CL it V) Z Q Z J m X W U) H W U) Q General Income $ 417'561.08 Group Income $ 84.755.62 TOTAL INCOME $ 502.317 Salaries $ 148.546 Payroll Taxes &Fees $ 20'767 Church Mortgage $ 92'318 Insurance $ 17.125 Property Taxes $ 4.527 Building Operating/Maintenance Expenses $ 52.166 Office Operating Expenses $ 18.371 Mission Support $ 129.657 Capital Expenses $ 20.208 Special Events $ 14.831 Miscellaneous $ 5.218 TOTAL EXPENSES $ 523,735 TOTAL NET/LOSS INCOME $ IIIIIIIIii ' • • - M WNW City of Baldwin Park FY 2013 -2014 Community Development Block Grant Funds Public Service Request for Funds'° 4 Contact Person: David Reynoso Phone Number /Ext. 227 ; (Previous Year Allocation):$13500 CDBG Amount Requested: $22680 Other Funds: $ Total: $22680 (Please attach a copy of your proposed budget) Project Description: A Domestic Violence (DV) and Victim Advocate works hand in hand with the domestic violence (DV) / sexual assault detectives to provide emergency assistance to victims, guide victims as their cases go through the criminal justice system, serve as the coordinator of police, health and shelter services available. The DV Advocate would be responsible for conducting ongoing community outreach and education, and provide ongoing training to patrol officers and detectives. On a day to day basis, the DV Advocate would receive a copy of every DV report and make contact with each victim. The Advocate would coordinate with the detectives on what services will be needed by each victim. The following services would be provided: Counseling, Support, Court appointed group DV classes, Accompany DV victim(s) to court, Assist in obtaining restraining orders. Referral services to Project Sister, Choices, House of Ruth, Spirit Family Center, and Baldwin Park Adult School, and Coordinate with District Attorney Victims' Advocate, Legal Resources, Medical Assistance, Shelter Information, Restitution Information, and Relocation information. This program brings together the DV Detectives, the Advocate, local social service providers and administration staff from the Department forming a specialized unit. This will result in the centralization of the handling of DV cases as they move completely through the criminal justice system. Staff believes that victims be well served by the fonnation of this specialized unit. The advocate is also available to assist all other victims of crime. The funds requested will allow for an advocate position to be staffed 30 hours a week. Accomplishment Data The goal of the program is to assist 180 households on a yearly basis by providing the services described above. The DV advocate deals not only with the individual victim in these cases, but with the entire family by offering a variety of services that can impact and assist the family. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. ■•_ - •• Projected Number of Beneficiaries Served: 180 Households For CDBG Department Use Only: Recommendation: Approved= Den $. National Objective /Eligible Criteria Comments: Reviewed By: Approved: I r- � I q liplilliq I Wic ill!'Il liolq;��Iill i APPLICATION CHECKLIST ORGANIZATION: East San Gabriel Valley Coalition for the Homeless Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 3541496. 1. APPLICATION FORM 2. _X_ BUDGET PROPOSAL (ATTACHMENT A) 3. BOARD OF DIECTORS AFFIDAVIT 4. ORGANIZATION BY-LAWS 5. CHARTER OF ARTICALES OF INCORPORATION 8. IRS TAX EXEMPT STATEMENT 7. MOST RECENT AUDITED FINANCIAL STATEMENT 8. PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due hv5p.nn,0n January 3,2013. Applications must be submitted to: Baldwin Park Housing Division 14403E'Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT B ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORIGINAL FORMAT WILL ALSO NOT BE ACCEPTED. FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2013 -2014 PLEASE TYPE OR PRINT AGENCY INFORMATION Agency Name: East San Gabriel Valley Coalition for the Homeless Agency Address: Mailing Address: P,O. Box 93256, City of Industry, CA 91715 Office located in the St. Martin de Porres Center at St. John Vianney Church 1345 Turnbull Canyon Road, Hacienda Heights, CA 91745 Telephone: (626) 333 -7204 Fax: (626) 333 -7260 Website: www.esgvchomeless.org E -mail: esgvch @aol.com Administrator: Constance Brehm Ph.D. Title: President Board of Directors Administrator Telephone: (626) 333 -7204 Fax: (626) 333 -7260 Administrator Email: esgvch @aol.com Project Site Address: Office (service site) is located: In the St. Martin de Porres Center at St. John Vianney Church 1345 Turnbull Canyon Road, Hacienda Heights, CA 91745 Project Manager: Marta Garcia Lue Title: Manager of Emergency Assistance Center Project Manager's Telephone: (626) 333 -7204 Fax: (626) 333 -7260 Project Manager's Email: esgvch @aol.com Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). a. The East San Gabriel Valley Coalition for the Homeless (ESGVCH) is a non - profit 501c3 charitable organization, incorporated since 1994, which operates under a voluntary Board of Directors to directly aid people experiencing homelessness. ESGVCH believes that all are called to turn attention beyond themselves to assist those who suffer especially the poor, the hungry, and the homeless. It is our mission to bring hope and restore dignity to those in need by providing shelter, alleviating hunger, assisting with basic daily needs, assisting to regain housing, raising community awareness, and by working collaboratively with others to end hunger and homelessness. Has the Agency previously received funding from the City of Baldwin Park? XX Yes (if yes, number of years 10 years) No Amount Grant ♦ • $10,000 Scope of Services -- Please briefly describe your proposed Project /Program and the objectives. ESGVCH operates three programs including: (1) the Emergency Assistance Center (EAC); (2) the Winter Shelter Program (WS); and, (3) the Transitional Housing Program (THP). The EAC services were established at the time of incorporation. Our Center is located in Hacienda Heights and it is open daily to provide hot meals, lunch- to -go, showers, hygiene kits, clothing, transportation services (bus pass /tokens), emergency shelter (motel vouchers), and referral services for those in need. The funds in this grant application are requested to support the services and staff of the Emergency Assistance Center Located in Hacienda Heights. Objectives of CDBG.Grant: Support our Emergency Assistance Center staff to administer the following and to help pay for motel vouchers: 1. Provide motel vouchers on an emergency basis to families with children under age 18 and ill /elderly adults. 2. Alleviate hunger on an everyday basis among those who are homeless 3. Provide for the hygiene needs of those who are homeless (showers + hygiene products) 4. Assist the homeless with transportation needs, bus tokens and gasoline vouchers Beneficiaries -- Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) The East San Gabriel Valley Coalition for the Homeless serves people who are poor, hungry, and those experiencing homelessness. According to the federal definition, our target population includes families and /or individuals who are ill, disabled, elderly, chronically homeless, veterans, and /or transitional age youth (14 to 24 years of age). Among families served are infants, children, adolescents, and young adults. Our range of demographic characteristics includes men, women, youth, and families with children who may be single, married, separated, divorced, widowed, single parent, and /or domestic partnership. We serve multiple ethnicities such as African American, American Indian, Asian, Caucasian, Hawaiian Native, Mexican, and multiracial. Our services are provided regardless of socioeconomic status. ESGVCH serves all persons based on need without discrimination based on age, gender, race, ethnicity, lifestyle, or national origin. Describe any special characteristics of your client population. They are unique in that they are all homeless. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). Requesting same amount as last year. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client /family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits Does your agency obtain this information? XX Yes 0 If yes, does your intake sheet and supporting documentation obtain the following: Z V11 i1T- 2. Address (last address) Yes— X- 3. City in which client last resided 4. Number of family members Yes–X— No No Note: Homeless (presumed benefit) Yes—X— No Yes—X— No 5. Total family (household) income. Yes–X— No 6. Ethnicity Yes—X— No 7. Female head of household Yes—X— No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Constance Brehm Print Name Az Signature President Board of Directors Title of Officer 3� 'f4191 3 Date ACCOMPLISHMENT DATA Pursuant to HUD regulation, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals . Youth Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual Projected 07/1/12 TO Current 07/01/13 TO 06/30/14 BALDWIN July Aug Sept Oct Nov PARK RESIDENTS Unduplicated = 200 Duplicated = 300 Undup. 44 37 43 36 12 Duplicated 35 66 46 61 44 Total 79 103 89 97 56 Total = 500 Motel Vouchers $ 803 $839 $1101 $759 $4988 Total Baldwin Park client visits (duplicated +unduplicated) = 371 Note: December 2012 statistics, not completed yet. NOW N/A BALDWIN Other residents have other funding (not Baldwin Park CDBG) PARK RESIDENTS Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disabled persons • Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) _X_ The project will benefit a presumed benefit* clientele as defined by HUD. B) _X_ The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) _X_ The projects limits services to only CDBG eligible- income persons. BUDGET — See Attachment In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. PROPOSED BUDGET (Table 1 -- Salaries and Benefits) 0 0 CD Lo rl- 0 C, 0 Lo co C 0 C'� r- V. L6 (o (D C C3 0 CD to r-- M m C m 0 0 cli L6 0. O N 0 C) 0 C) 0 0 C> C, to L 6 0 C) Lo u') 0 C� C) C� 0 0 cc to to C) m Iri 0 to Lo CI4 0 L6 C) co i U. O cn �u 0 C 0 0 0 00 C) Lo Lo Lo Lr� 0 C N N C> co to co Lo 0 m to u- V5 cl� m c 2 C co C, 0 0 C) 0 0 C) Lo co co 0 a) CD to to X X x oi co LL 2 a) x m E CL 0 a) 0) (n cn 75 E 0 cc to N c 0) 0 0 0 2 M LL E �p a 2 cu C cu w C c co 2 �n .2 CD a m C) m = 0 -�; Z5 E L: m C) a) 7E 0 'uj W CtS 2 0 0 (n y U 2i a !L 'o r N cli 0 4 Q� L6 z (6 r-- CO N oi 4 U m LL to U') C) 0) O 0 O C) 'IT CN O O 0 C:) to a) 6 0 'IT cl� Lo cl; 04 0 Cl) L6 LO Lo C) C5 "i U") N O U) 0 0 CL 0 C:) 0 0 to CD CD to LO 1 a 0 U') 0 =� 'IT C) O -0 N T vi r- It LO C) N m 0 (D m 04 CD CD C) 0 CD CD =� Ct C; LO LO uj CL LL x W UJ 0) �a LO C, LO ca O F- 0 O O C, 0 IQ- 1-- N 0 0 C) C� — LQ C� 0) Lf) CO L6 — Lo a) 'IT to m N Cl) cli W Cf) a) CL CL) CL Oo 0 L) CL 0 r 0 C-4 C) to rl- 0 CL CD = 0 0 0 0 0 C) N C) 0 0 C� LQ L6 0 L'i Cl) lqi CN 0 Cl) (::� C14 O Lfi LO O LO r- C) LO 0) 1 F- C14 C11 CL 0 co L) C) 0 C) C� C) =� 0 6 LO to — E 0 (D 0 0 U) (D a) E LL c6 cz (13 m CL x a) (1) f2 W —j 70 ::j LLJ 0) M x ui 0) cc E CL =3 E 0) CO 0) CL 0 a) CL CU m 0 cm cu 0) 7a C3) C E 0 cu C < O F- 0 cl L6 CO r_: 06 O r C- uj East San Gabriel Valley Coalition for the Homeless ACCOMPLISHMENT DATA Pursuant to HUD regulation, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: (Individuals) Youth Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual Projected 07/1/12 TO Current 07/01/13 TO 06/30/14 BALDWIN PARK RESIDENTS July Aug Sept Oct Nov Unduplicated = 200 Duplicated = 300 Total = 500 Undup. 44 37 43 36 12 Duplicated 35 66 46 61 44 Total 79 103 89 97 56 Motel Vouchers $ 803 $839 $1101 $759 $4988 Total Baldwin Park client visits (duplicated +unduplicated) = 371 Note: December 2012 statistics, not completed yet. NOW BALDWIN PARK RESIDENTS N/A Other residents have other funding (not Baldwin Park CDBG) Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. 2. 4. 5. 6. 7. S. Name of Executive Director- ... G CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS BOARD OF DIRECTORS ROSTER All terms expire — June 30, 2013; All are eligible to continue to serve PRESIDENT: Connie Brehm CPA 2238 Canyon Crest Dr La Verne, CA 91751 909 -596 -7494 H 909 - 732 -2887 C cbrehmAapu.edu VICE PRES: Randy Kirby 919 Glenlea St. La Verne, CA 91750 909 - 973 -0017 C; 909 -592 -9829 H rkirby303 o,verizon.net T REAS: Martha Lacomba 953 Finegrove Ave. Hacienda Heights CA 91745 626 -590 -3073 marthalacomba@hotmail.com SECRETARV Dr. Dan Elliott (Temp) 1655 Woodbend Dr. Claremont, CA 91711 818 -3211-5014 626 - 815 -5352 drdanelliottgg—mail. com Robert & Donna McKennon 2605 S. Kiska Ave. Hacienda Heights, CA 91745 626- 336 -8603 mckenn ongroadrunner. com Marilyn Matthews 16320 Sierra Ridge Hacienda Heights, CA 91745 626-336-2014 almatthewsjrgaol.com Gloria Mojarro- Mangiani 2482 Via Cielo Hacienda Heights, CA 91745 626 -333 -8427 626- 676 -9727 Gm2482hh@yahoo.com Dixie Bateman 152 Leucadia Rd La Habra Heights, CA 90631 562- 697 -3552 d ixiebatemangverizon. net Patrick Medlock (Consultant) 1199 S. Fairway Dr Walnut, CA 91789 909 -598 -8990 909 -556 -3196 Patrickgpwmedlockcpa.com Lisa Rauda -Cools c/o Kaiser Federal Bank- 252 S. Lake Avenue Pasadena, CA 91101 (800) 524 -2274 ext 1400 Thomas Rice 3333 Workman Mill Road, Whittier CA sdtmrice(caol.com 90601 626- 367 -3658 cell 626 -369- 1689 -home BOARD MEMBERS (continued): Don Liegler 3226 Whitebirch Dr West Covina, CA 91791 626 - 966 -4273 dglie ler ,hotmail.com Daniel Elliott 1655 Woodbend Dr Claremont, CA 91711 818.321.5014 626.815.5352 drdanelliottggmail.com Russell Nason 1445 9`1' Ave. Hacienda Heights, CA 91745 626- 336 -0565 pbnason o,verizon.net AGENCY CERTICATION As Pe Executive Director, Qr duly autho 'zed ep even tive f, 'Agency ?, I certify that the applicant is fully capable of fulfillingits obligation uni6er this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Print Name X"xi/ Q-1-/ signature Phone Number 0 Email Address PV'es' I " 14-e� �-� Title of Officer Date East San Gabriel Valley Coalition for the Homeless Bylaws and Board Operations - 2011 Policy Manual Section I Bylaws and Board Operations Section One: Constitution Article One: Name 0001 The Name of the Corporation is East San Gabriel Valley Coalition for the Homeless ( "ESGVCH "). Article Two: Purpose 0021 Essence: The ESGVCH is a coalition of local faith based groups, service organizations, businesses and individuals of the East San Gabriel Valley (hereinafter called "Coalition "). 0021 Mission: The Coalition is dedicated to serving the homeless and those at risk of homelessness. This mission includes the following specialized purposes: (a) To alleviate the immediate need for food, clothing, shelter, care and comfort among the homeless. (b) To assist and support the efforts of the homeless and near homeless to regain the ability to provide for themselves a stable home environment. (c) To increase awareness of ESGVCH and homeless issues in our community. (d) To foster partnerships with businesses, organizations and individuals to accomplish ESGVCH goals. (e) To receive and administer assets exclusively for charitable and educational purposes (f) To operate and act exclusively for charitable and educational purposes within the meaning of Section 501 (3) c of the Internal Revenue Code of 1986, as amended 0023 Philosophy: The Coalition feels strongly that all are called to turn attention beyond themselves to those who suffer especially the poor, the hungry, and the homeless. Article 3 Board of Directors (hereinafter called "Board. ") 0031 Duties and Powers. Except as specifically provided in the corporation articles of Incorporation of ESGVCH or these By -Laws, the Board of Directors ( "Board ") shall be the governing body of ESGVCH and all of its committees, employees, and agents. It shall establish policies and rules for the operation of ESGVCH and shall provide direction concerning financial and administrative operations, consistent with the By -laws. 0032 Size. The Board shall consist of at least seven and not more than 15 Directors of the organization 0033 Board of Directors Term Length Each Director shall be elected for five (5) years and may be re- elected for subsequent terms. 0034 Restriction on Interested Persons No interested person shall serve on the Board at any one time. An interested person is (a) any person being compensated by ESGVCH for services rendered to it within the previous twelve East San Gabriel Valley Coalition for the Homeless Bylaws and Board Operations - 2011 (12) months, whether as a full -time or part-time employee, independent contractor or otherwise, excluding any reasonable compensation paid to a Director as a member of the Board; and (b) any brother, sister, ancestor; descendant, spouse, brother -in -law, sister -in -law, mother -in -law or father -in -law of any such person. 0035 Board Meetings a Regular meetings of the Board shall be held at least once every quarter at a time and place to be designated by the President. b. Special meetings may be called at any time by the President or two Directors c. Notice. Notice of regular Board meetings shall be sent to the Directors at least 3 days prior to the meeting. Special meetings of the Board shall be held pursuant to notice of the time, place and purpose thereof either delivered personally or by telephone or sent by US mail or electronic mail to each Director not less than twenty four (24) hours prior to the meeting d. Quorum. A majority of the total number of Directors then in office shall constitute a quorum for the transaction of business 0036 Election Procedures. Directors Each Director shall be elected for a 5 year term. The Board shall nominate one or more individuals for each position to be filled. (See Board of Directors Nomination Form in Appendix A) The Board shall elect Directors at its Regular Board Meeting or Special Board Meeting called for such purpose. If a Director's position is vacant due to a resignation or termination, a Director will be elected to fill that position for the remaining term. Directors shall hold office for the term for which he or she is elected or until such Director's resignation or termination. Proposed new language: Directors 1. Each Director shall be elected for a 5 -year term. Directors shall hold office for the term for which he or she is elected or until such Director's resignation or termination by the board. 2. The Board shall nominate one or more individuals for each position to be filled. (See Board of Directors Nomination Form in Appendix A) The Board shall elect Directors at its Regular Board Meeting or Special Board Meeting called for such purpose. 3. If a Director's position is vacant due to a resignation or termination, when a candidate becomes available to be considered for election to the board, the new candidate's term shall be a new five year term regardless of the years remaining on the former board member's term. (also see 0038). 0037 Officers, Duties and Election. The officers of the Board shall be the President, Vice - President(s), Secretary, and Treasurer. The Officers shall be elected by the Board at the Board meeting at least two (2) months prior to the end of the standard fiscal year. The Board may elect or appoint other Officers as the Board may deem advisable. The Officers shall perform such duties as set forth in these By -laws or as determined by the Board. a. President. The President shall be the Chief Executive Officer of ESGVCH. He or she shall preside at all meetings of the Board. The President shall perform such other duties East San Gabriel Valley Coalition for the Homeless Bylaws and Board Operations - 2011 and functions as shall be assigned to him or her by the Board. He or she shall be an ex- officio member of all standing committees. The President shall, unless otherwise provided by resolution of the Board, possess the power and authority to sign all certificates, contracts, instruments, papers and documents in the name of and on behalf of ESGVCH b. Vice- President(s). The Board may elect one or more Vice - presidents. The First Vice - President shall perform the duties and exercise the powers of the President during the absence or unavailability of the President. Each of the vice - presidents shall oversee specific programs and responsibilities as determined by the Board. They shall have additional powers and perform additional duties as shall be assigned by these By -laws or by the Board. c. Secretary. The Secretary shall keep the minutes of all meetings of the Board in books provided for that purposes, attend to the giving or serving of all notices of ESGVCH and sign with the President, in the name of ESGVCH, all contracts when authorized to do so. The Secretary shall have charge of such books and papers as the Board shall direct, all of which shall at all reasonable times be open to the examination of any Director, and shall in general perform all the duties incident to the office of Secretary, subject to the control of the Board. A copy of all the minutes shall be filed in the ESGVCH office. d. Treasurer. The Treasurer shall be the Chief Financial Officer of ESGVCH, and shall have custody of all the funds and securities of ESGVCH, endorse on behalf of ESGVCH for collection checks, notes and other obligations, and shall deposit the same to the credit of the Corporation in such bank or banks or depositories as the Board may designate; sign all receipts and vouchers for payments; enter or cause to be entered regularly in the books of ESGVCH kept for that purpose full and accurate accounts of all moneys received and paid on account of ESGVCH, and whenever required by the Board shall render statements of such accounts; shall , at all reasonable times, exhibit the books and accounts to any Director; and shall perform all acts incident to the position of Treasurer, subject to the control of the Board. The Treasurer may select an authorized representative to perform one or more of the above duties 0038 Vacancies on the Board a. Absences. Should any Directors miss three (3) consecutive meetings without due cause, the President may declare the position vacated. b. Resignation and Termination. Should any Directors resign or become terminated from his or her membership on the Board, a successor may be elected by the majority of the Board (at a Board meeting) to fill the vacancy. When a candidate becomes available to be considered for election to the board, the new candidate's term shall be a new five -year term regardless of the years remaining on the former board member's term 0039.1 Bond of Officers and Directors All Officers or Directors of ESGVCH, if required to do so by the Board, shall furnish bonds to ESGVCH for the faithful performance of their duties, in such penalties and with such conditions and security as the Board shall require. ESGVCH shall assume the cost of providing any bond required hereunder. East San Gabriel Valley Coalition for the Homeless Bylaws and Board Operations - 2011 0039.2 Compensation for Directors No Director of ESGVCH shall be compensated for the performance of services for ESGVCH, but may, by resolution of the Board, be reimbursed for expenses incurred on behalf of ESGVCH. Article 4 Executive Director and Staff 0040 Executive Director The Board may employ an Executive Director who shall manage the daily affairs of ESGVCH and shall serve at the direction of the Board. The Executive Director shall serve as a non - voting ex- officio member of the Board. 0041 In the absence of employing an Executive Director, the board of directors may assume the duties under the leadership of the Board President. 0042 Staff 1. The Executive Director shall propose staff positions necessary, shall recruit, interview, and recommend for employment by the board, such candidates as are qualified and committed to the mission and values of ESGVCH. 2. In absence of an executive director, the board may employ staff as needed to conduct the business of the organization. Article 5: Committees 0050 Creation of Committees The Board will create a committee for each of the program areas of ESGVCH. The Board may create ad hoc committees as needed. The Board will annually designate the chair for the standing committees and other such committees as it may deem to create. Committee chairs must be Directors 051 Executive Committee The executive officers of the board: the president, vice president, secretary, treasurer, along with the three chair persons of standing committees shall be considered "The Executive Committee." The Executive Committee shall also be considered and function as The Finance Committee and shall review and make recommendations to the whole board regarding financial reports and needs. 0052 Program Committees The main program areas for ESGVCH are: a. Emergency Assistance Center (EAC), b. Winter Shelter (WS) c. Transitional Home (TH) d. Health Services (HS) The responsibility of each committee is to oversee its program so it accomplishes the program objectives. 0053Nominating committee The board, under the leadership of the president shall annually designate a Nominating committee. Nominating committee membership cannot include anyone interested in holding an executive office for the new term. 0059 Other Committees The Board shall designate the responsibilities, duties and powers for each committee it creates. Each committee shall exist to carry out the purposes of ESGVCH East San Gabriel Valley Coalition for the Homeless Bylaws and Board Operations - 2011 Article 6 Miscellaneous Provisions 0061 Contracts, Conveyances, etc. All conveyances, contracts and instruments of transfer and assignment shall be specifically approved by the Board of Directors and shall be executed on behalf of ESGVCH by such officers or agents as may be specifically authorized by the Board 0062 Execution of Instruments All ESGVCH instruments and documents including, but not limited to checks drafts, bills of exchange, acceptances, notes or other obligations or orders for the payment of money shall be signed by the treasurer and one other authorized signature. 0063 Adjourned Meetings A majority of the Directors present, whether or not a quorum, may adjourn any meeting to another time and place. Notice of such adjourned meeting shall be given even though the time and place thereof are announced at the meeting at which the adjournment is taken 0064 Participation in Meeting by Telephone, Real Time Internet Video Chat, or Email By oral or written permission of a majority of the Board or of a committee designated by the Board may participate in a meeting by means of conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other. Participation in a meeting pursuant to this Section constitutes presence in person at the meeting. 0065 Construction and Definitions Unless the context otherwise requires, the general provisions, rules of construction and definitions contained in the General Provisions of the California Nonprofit Corporation Law and in the California Nonprofit Public Benefit Corporation Law shall govern the construction of these By -laws. 0066 Non- Profit Status ESGVCH may not engage in any activity of a commercial nature that would violate its status as a non - profit organization as defined in existing laws. ESGVCH may not engage in any partisan political activity. 0067 Conduct of Meetings Meetings shall be conducted according to Robert's Rules of Order 0068 Nondiscrimination ESGVCH shall not discriminate in employment, membership, or registered use against any person on the basis of race, color, gender, religion, creed, age, disability, or sexual preference. Article 7: Dissolution 0071 General In the event of dissolution of ESGVCH, all the assets, real and personal, shall be distributed to such charitable organization or organizations as are qualified as tax exempt under Section 501 3 of the Internal Revenue Code or 1986, as amended, or corresponding provisions of any subsequent federal income tax laws as the Board shall determine. Any such assets not so disposed of, for whatever reason, shall be disposed of by order of a Court with appropriate jurisdiction to such organization or organizations as said Court shall determine, which are organized and operated exclusively for charitable purposes. 0072 No Inurement No part of the net earnings of assets of ESGVCH shall be distributed to or inure to the benefit of any Director of ESGVCH, contributor, or private person. Article 8: Fiscal Year 0081 The fiscal year of ESGVCH shall be from July 1 to June 30 of the following year. East San Gabriel Valley Coalition for the Homeless Bylaws and Board Operations - 2011 Article 9: Amendments, Rules, and Regulations 0091 Amendments These By -laws may be altered or amended at any duly called meeting of the Board at which a quorum is present by a majority vote, provided that written notice naming the substance of the proposed amendment has been sent to each Director at least ten (10) days in advance of the date of the meeting, unless such notice is waived by all the Directors. 0092 Rules and Regulations The Board may adopt additional rules and regulations, general or specific, for the conduct of their meetings, and additional rules and regulations, general or specific for the conduct of the affairs of ESGVCH provided, however, no such additional rule or regulation shall be inconsistent with or in contravention of any provisions of the Articles of Incorporation or these By -laws. 0093 Periodic Reviews These By -laws shall be reviewed periodically. Last reviewed and affirmed July 1, 2011. 500 Conflict of Interest All Board of Director members, executive officers and employees of the ESGVCH shall: 1. Maintain the highest standards of conduct and integrity when conducting ESGVCH business 2. Have no outside interests that may be incompatible with or involve a conflict of interest with their duties, functions, and responsibilities for ESGVCH. 3. Abide by applicable federal, state, county, and municipal statures, regulations, and other ordinances concerning conflicts of interest. 4. Directors, officers and employees of ESGVCH are prohibited from the following associations unless they have fully disclosed such associations and have received specific approval from the board to continue such associations. a. Serving in either paid or volunteer capacity as a director, partner, employee, or representative in any organization that does business with or receives funds from ESGVCH. b. Being imme3diately related to any vendor, contractor, or consultant paid by ESGVCH funds. c. Have any direct financial interests in any organization that does business with or receives grants from ESGVCH. Note: ownership of less than .001 % of the stock of a corporation is not a direct financial interest. 5. Directors, officers, and employees of ESGVCH are prohibited from accepting, directly or indirectly, payments, loans, gifts, commissions, services, promised future benefits, gratuities, or other items of value from any organization or individual doing business with ESGVCH, except for beverages, food, social invitations, access to parking while visiting the organization or occasional shared local transportation for a meeting. Nothing shall be received unless it is of minimal value (not to exceed $25, and in keeping with good business ethics and that does not in any way obligate the recipient on behalf of ESGVCH with a vendor. 6. To ensure compliance with this policy, all directors, officers, and employees of ESGVCH shall submit and /or recertify their agreement with this policy on an annual basis. 502 Board of Director Member Limits of Authority East San Gabriel Valley Coalition for the Homeless Bylaws and Board Operations - 2011 1. Individual Board of Director members are not authorized to take public stands on positions that are contrary to those of ESGVCH. This policy is not intended to prevent Board of Director members from taking personal positions on public issues, but only to prevent giving the appearance that the Board of Director member is speaking officially on behalf of ESGVCH. 2. Official positions or statements may only be put forth after full. approval by the board at a regular business meeting. Such positions should be recorded as an appendix to the policy manual for future reference. Approved 12/14/11 505 Endorsements of Materials or Products The Board of Director may not at any time give endorsements for any organizations, programs or products. The Board of Directors may approve riir distribution and sale a varlet" of materials p y ,.pp...._... y programs, and products that are in harmony with the goals and purposes of ESGVCH. Approved 8/26/10 1750289 E N D 0 R S E D F I L E D in too om"*, it the Secretary cr Stzlio ARTICLES OF INCORPORATION OF Of 1ha Stalp, of C,-,fq0rnjj EAST SAN GABRIEL VALLEY COALITION UP 7 1994 FOR THE HOMELESS' A California Nonprofit Public Benefit Co TONY WILUR rporatigggsevetayof state 114 The nAmp of this corporation is: EAST BAN GABRIEL VALLEY COALITION FOR THE HOMELESS This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. it is organized under the Nonprofit Public Benefit Corporation Law for public and charitable purposes. The public and charitable purposes of the corporation are to provide for the needs of the homeless in the San Gabriel Valley and to educate the public concerning those needs. This corporation is organized exclusively for charitable, religious, and educational purposes within the meaning of section 501(c)(3') of the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal revenue law. Notwithstanding any other provision of these Articles, this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that'are not in furtherance of the purposes of this corporation, and the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under Section 501 (c) (3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal revenue law or (b) by a corporation, contributions to which are deductible under Section 170(c)('2) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal revenue law. F" The name and address In California of the corporation's initial agent for service of process is: RONALD J. SACHS 2056 Lynbrook Hacienda Heights, California 91745 0 Iv (a) No substantial part of the activities of this corporation shall consist of lobbying or propaganda, or otherwise attempting to influence legislation, except as provided in Section 501(h) of the Internal Revenue Code of 1356 and this corporation shall not participate in or intervene in (including publishing or distribut- ing statements) any political campaign on behalf of or in opposi- tion to any candidate for public office. (b) All corporate property is irrevocably dedicated to the purposes set forth in Article .2 above. No part of the net earnings of this corporation shall inure to the benefit of any of its directors, trustees, officers, private shareholders or members, or to individuals. (c) On the winding up and dissolution of this corporation, after paying or adequately providing for the debts, obligations and liabilities of the corporation, the remaining' assets of this corporation shall be distributed to such organizations organized and operated exclusively for charitable purposes which have established their tax - exempt status under Section 501(c) (3) of the Internal Revenue Code of 1966, or the corresponding provision of any future United. States internal revenue law and which have established their tax- exempt status under Section 237014 of the California Revenue and Taxation Code, or the corresponding section of any future California revenue and tax straw-: °° ONALD J. SACHS, Incorporator I am the person whose name is subscribed below. I am the sole Incorporator of EAST SAN GABRI'EL'VALLEY COALITION FOR THE HOMELESS and have executed these Articles of Incorporation. The foregoing Articles of Incorporatio ar y act and deed. Executed on r i� 1994, at Hacienda Heights, California. I declare that the foregoing is truce o ct. RdRALD J. SACHS, Incorporator Is INTERNAL REVENUE SERVICE P. 0. BOX 2508• CINCINNATI, OH 45201 Date: EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS PO BOX 93256 CITY OF INDUSTRY, CA 91715-3256 Dear A-11-1-icant: DEPARTMENT OF THE TREASURY Employer Identification Number: 95-4508436 DLN: 17053265723097 Contact Person: SHAWNDEA KREBS ID# 31072 Contact Telephone Number: (8 77) 829 -5500 Public Charity Status: 170 (b) (1) (A) (vi) Our letter dated April 1995, stated you would be exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code, and you would be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, you are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 51011(c) (3) of the Code. Publication 557, Tax-Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll-free number for forms, (800) 829-3676. Information is also available on. our Internet Web Site at www.irs.gov. If you have general questions about exempt organizations, please call our toll-free number shown in the heading. Please keep this letter in your permanent records. Sincerely yours, Robert Choi Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO/CG) III, A. : • ♦. M M + 9 1 OL JUNE 30, 2011 CONTENTS Independent Auditors' Report Financial Statements IMMUSIAMM Pages Statement of Financial Position 2 Statement ofActivities Statement of Functional Expenses 4 Statement of Cash Flows 5 Notes to Financial Statements 6-9 uchan .....ssociates An Accountancy Corporation 3286 E. Guasti Road, Suite 130, Ontario, CA 91761 Phone: (909) 781- 6443 Fax: (909) 476 - 7390 www.Suchancpa.com To the Board of Directors East San Gabriel Valley Coalition for the Homeless We have audited the accompanying statement of financial position of East San Gabriel Valley Coalition for the Homeless, a nonprofit organization, as of June 30, 2011, and the related statements of activities, functional expenses and cash flows for the year then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with the auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of East San Gabriel Valley Coalition for the Homeless as of June 30, 2011 and the changes in its net assets and cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America. Suchan & Associates Ontario, California March 30, 2012 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF FINANCIAL POSITION JUNE 30, 2011 ASSETS CURRENT ASSETS Cash $ 73,052 Grants receivable (Note 2) 55,310 Prepaid expenses 5,485 TOTAL CURRENT ASSETS 133,847 FIXED ASSETS, net (Notes 2 and 3) 12,470 TOTAL ASSETS $ 146,317 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accrued Expenses $ 12,182 NET ASSETS Unrestricted 99,713 Temporarily restricted 34,422 TOTAL NET ASSETS 134,135 TOTAL LIABILITIES AND NET ASSETS $ 146,317 The accompanying Notes to Financial Statements are an integral part of this statement -2- EAST SAN GABR|ELDALLEY COALITION FOR THE HOMELESS STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2011 REVENUES Public contributions Government contracts and grants Program income Contributed supplies Contributed services Interest income Subtotal Net assets released from restrictions Restrictions satisfied bvuse TOTAL REVENUES EXPENSES Program services CHANGE IN NET ASSETS NET ASSETS, BEGINNING OF YEAR NET ASSETS, END OF YEAR Temporarily Unrestricted restricted Total $ 34'502 $ 41'000 $ 75,502 408'920 12.500 421.420 1,350 - 1'350 124.928 - 124.926 39'829 - 30'029 206 - 206 609.533 53.500 063.033 40,183 - 649.716 13,317 663,033 687,867 - 687,867 (38.151) 13,317 /24,834\ 137,864 21,105 158,969 $ 99713 $ 34422 $ 134,135 The accompanying Notes to Financial Statements are an integral part of this statement -3- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS Equipment Rental Grants Paid Out Insurance Licenses and Permits Maintenance and Repairs Motel Vouchers Office Outside Services Payroll Taxes Postage Professional Fees Rent Security Staff Expenses Storage Supplies Telephone Transportation Utilities Wages Subtotal Depreciation TOTAL FUNCTIONAL EXPENSES STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED JUNE 30, 2011 Emergency Transitional Winter Permanent Total Program Assistance Housing Shelter Shelter Services $ - $ - $ 14,858 $ - $ 14,858 - - - 6,509 6,509 5,119 246 13,282 - 18,647 211 8 219 - 438 1,490 - 10,135 - 11,625 18,043 - 14,780 - 32,823 4,204 322 3,329 - 7,855 1,934 - 45 - 1,979 6,788 91 15,953 - 22,832 492 - 38 - 530 26,979 2,974 27,769 - 57,722 2,400 21,600 - - 24,000 - - 23,647 - 23,647 19 - 618 - 637 - - 2,430 - 2,430 125,656 130 5,666 - 131,452 2,820 - 1,479 - 4,299 6,462 - 125,275 - 131,737 - 1,275 - - 1,275 72,356 492 115,876 - 188,724 274,973 27,138 375,399 6,509 684,019 1,189 25 2,634 - 3,848 $ 276,162 $ 27,163 $ 378,033 $ 6,509 $ 687,867 The accompanying Notes to Financial Statements are an integral part of this statement -4- EAST SAN GABFUEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF CASH FLOWS FOR THE YEAR ENDED JUNE 30, 2011 CASH FLOWS FROM OPERATING ACTIVITIES Change in net assets G C24'834\ Adjustments ho reconcile change in net assets 1onet cash used bv operating activities: Depreciation 3.848 /|ncreooe\ decrease inassets: Grants receivable '47'383' Prepaid expenses (1,177) Increase (deunyaae) inliabilities: Accrued expenses U CASH (USED) FOR OPERATING ACTIVITIES <70.666\ CASH AT BEGINNING [)FYEAR 143,718 CASH &T END OFYEAR $ 73,052 SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION Cash paid during the year for. Income taxes Interest � - � - The accompanying Notes to Financial Statements are an integral part of this statement EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Year Ended June 30, 2011 1. Organization and Nature of Activities East San Gabriel Valley Coalition for the Homeless (ESGV Coalition for the Homeless) is a non - profit, tax- exempt organization based in the San Gabriel Valley area of California. The primary purpose of the Organization is to sere the needs and expand the opportunities of the homeless and needy in the San Gabriel Valley area. ESGV Coalition for the Homeless was incorporated as a nonprofit organization under the laws of the state of California on September 7, 1994. The Organization provides the following program services: Emergency Assistance Transitional Housing Winter Shelter Permanent Shelter The Organization is supported primarily through grants and contributions. The Winter Shelter is operated between December and March and receives funding from the Los Angeles Homeless Services Authority and federal funding from the Emergency Food and Shelter Program. The Emergency Assistance Center is operated year -round and provides food, clothing, and hygiene products, among other services to at -risk and homeless persons. The transitional housing program assists families in transitioning to permanent homes through life skill education, intense case management, and financial counseling. The permanent shelter is a temporarily restricted grant for the development of permanent housing. 2. Summary of Significant Accounting Policies The significant accounting policies followed by the Organization are summarized below. Basis of Accounting - The financial statements have been prepared on the accrual basis of accounting. Cash and Cash Equivalents - For the purposes of statement of cash flow, the Organization considers all highly liquid debt instruments with an initial maturity of three months or less to be cash equivalent. Grants Receivable - The Organization considers its grants receivable to be fully collectible; accordingly, no allowance for doubtful accounts is required. If amounts become uncollectible, they will be charged to operations when that determination is made. Fixed Assets - Fixed assets are recorded at cost or donated fair market value. Depreciation is provided on a straight -line basis in amounts sufficient to amortize the cost of the assets over their estimated useful lives of five to seven years. The Organization capitalizes all expenditures for property, furniture and equipment in excess of $500. M EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Year Ended June 30, 2011 2. Summary of Significant Accounting Policies (continued) Net Assets — The net assets of the Organization and changes therein are classified and reported as follows: Unrestricted net assets — Net assets that are not subject to donor - imposed stipulations and that may be expendable for any purpose in performing the primary objectives of the Organization. Temporarily restricted net assets — Net assets subject to donor - imposed stipulations that may or will be met either by actions of the Organization and /or the passage of time. As the restrictions are satisfied, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the accompanying financial statements as net assets released from restrictions. Support and Revenue - The Organization receives its grants and contracts from various Federal and State Agencies. Support received from these grants and contracts are recognized in the period earned. The Organization also receives donations from public and private foundations, fundraising events and other sources and recognizes these revenues when earned. Contributions — Non - reciprocal contributions received are recorded as unrestricted, temporarily restricted or permanently restricted support depending on the existence and /or nature of any donor restrictions. When restrictions are satisfied in the same accounting period as the receipt of the contribution, the Organization reports both the revenue and the related expense in the unrestricted net asset class. Contributed materials are recorded at their fair market value where an objective basis is available to measure their value. Such items are capitalized or charged to operations as appropriate. At year end there is an indeterminable amount of donated goods on hand for distribution. Contributed Services - During the years ended June 30, 2011, the value of contributed services meeting the requirements for recognition in the financial statements was $39,629 for contributed accounting services. Income Taxes - The Organization is exempt from federal and state income taxes under Section 501(c) (3) of the Internal Revenue Code and Section 23701(d) of the California Revenue and Taxation Code, respectively. Accordingly, no provision for income taxes is included in the financial statements. In addition, the Organization has been determined by the Internal Revenue Service not to be a private foundation within the meaning of Section 509(a) of the Code. Years ended June 30, 2009 — 2011 are subject to examination by the Internal Revenue Service Years ended June 30, 2008 — 2011 are subject to examination by the California Franchise Tax Board. -7- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Year Ended June 30, 2011 2. Summary of Significant Accounting Policies (continued) Use of Estimates - The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the reporting date and revenues and expenses during the reporting period. Actual results could differ from those estimates. Functional Allocation of Expenses - The costs of providing the various programs and other activities has been summarized on a functional basis in the statement of activities. Accordingly, certain costs have been allocated to the programs and supporting services benefited. 3. Fixed Assets Fixed assets consist of the following: Furniture and office equipment, purchased $ 4,943 Furniture and office equipment, donated 1,830 Vehicles 16,745 Total Furniture and office equipment 23,518 Less: Accumulated depreciation 11,048 Net Fixed Assets 1--12,474 Depreciation expense for the year ended June 30, 2011 was $3,848. Normal repair and maintenance costs are expensed as incurred. The depreciation policies followed by the Organization are described in Note 2. 4. Restricted Deposits Included in cash are temporarily restricted contributions which consist of the following restrictions: Use restrictions $ 34,422 5. Commitments and Contingencies The Organization leases its office facilities under month -to -month operating leases. Total rent expense related to these leases for the year ended June 30, 2011 was $2,400. The Organization leases two apartments for the transitional housing program. The rent expense related to these leases for the year ended June 30, 2011 was $21,600. IRIS EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Year Ended June 30, 2011 6. Subsequent Events The Organization has evaluated events and transactions occurring subsequent to the statement of financial position date of June 30, 2011, for items that should potentially be recognized or disclosed in these financial statements. The evaluation was conducted through March 30, 2012, the date these financial statements were available to be issued. No such material events or transactions were noted to have occurred. M F WON =-- I Is- � 541,0231 irigEHMM FY 2013-2014 Community Development Block Grant Public Service Request for Fund JAN O� ?013 urds L I Contact Person: Manuel Carrillo Jr. Phone Number/Ext. (626) 813-5269 (Previous Year Allocation): $30,000 CDBG Amount Requested: $ 40,000 Other Funds: $ 46,000 Total: $ 86,000 (Please attach a copy of your proposed budget) Project Description: Family Service Center The Family Service Center offers a variety of social service assistance to the residents of Baldwin Park. The FSC is centrally located and is easily accessible to all the residents. The services offered at the FSC include but are not limited to: medical access referrals, food bank referrals, emergency shelter vouchers, emergency food vouchers, employment counseling, homeless prevention referrals, mental health referrals, emergency transportation, case management referrals, tutoring, and educational services assistance. Over 200 clients are assisted monthly at the center. Many of clients face severe economic hurdles in integrating into the community. Staff is committed to assisting those clients in need by identifying local resources and services. The target service area is low to moderate low income residents. Staff is requesting the amount of $40,000.00 to offset the costs of full time staffing for the facility. As noted above, the general fund contributes to the operation of the FamiIV Service Center by covering expenses for utilities, materials and supplies, building maintenance, outside printing and part time staffing. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficiaries Served: Individuals or 500 Households For CDBG Department Use Only: Recommendation: Approved F7 Deny= National Objective/ Eligible Criteria Comments: Reviewed By.- Approved.-. CITY OF BALDWIN PARK Community Department FY 2012 -2013 Community Development Block Grant Fu ds` Public Service Programs _ City Request for Funds Contact Person: Mike Salas Phone Number /Ext.: 512 (Previous Year Allocation): $56,819.00 CDBG Amount Requested: $75,000.00 Other Funds -0- Total: $75,000.00 (Please attach a copy of your proposed budget) Project Description: This request will provide the GAP the funding for graffiti abatement services at public facilities within the City of Baldwin Park including: City Civic Center, Morgan Park, Syhre Park, Hilda Solis Park (Teen Center /Skate Park), Barnes Park, and Walnut Creek Nature Park. The GAP will provide service to remove approximately 236,000 square feet per year throughout the community. The GAP currently provides free service for the removal of graffiti; in actuality, the responsibility is on the property owner. However, oftentimes the graffiti is not removed in a timely manner, necessitating the GAP to intervene for proper removal. The subsidy will assist by removing graffiti throughout the community in the timely manner and more importantly the aesthetics of the community is maintained. The Public Works Department /GAP desires to continue the current program of assisting wherever graffiti exist on public facilities. Therefore, the department is requesting the funding of $75,000 to be reinstated for FY 2012/2013. Funding for public service programs comes from the CDBG program received through the Department of Housing and Urban Development. CDBG funds are for the specific purpose of benefiting low /moderate income households. In order to be eligible for these funds, the program must provide a service to the residents of Baldwin Park and be able to document that at least 51 % of the clientele served earns less than the following income limits. Household Size Annual Income Limit 1 $42,450 2 $48,500 3 $54,600 4 $60,650 5 $65,650 6 $70,350 7 $75,200 8 $80,050 Projected Number of Beneficiaries Served: Individuals or Households Estimated Project Completion Date: June 30, 2013 (Please attach additional sheet to provide further Information that may be pertinent to your request.) MyDocumentsAMBG1011 RequestForm For Community Department Use Only: Recommendation: Approve = Deny Comments: Reviewed By.-. MyDocuments:=BG1 011 RequestForm Approved.- amimalaug] 1111 �� �: s a 9 r FY 2013 -2014 N_ p Community Development Block Grant F' t� Public Service Request for Funds Contact Person: David Reynoso Phone Number /Ext. 227 (Previous Year Allocation): $18500 CDBG Amount Requested: $ $42,000 Other Funds: $ - Total: $42,000 (Please attach a copy of your proposed budget) Project Description: The PRIDE program is specifically designed to deal with at risk youth. It utilizes proactive and innovative techniques for positive redirection. Overseen by Baldwin Park Police personnel, the 8 -week program offers treatment, prevention and disciplinary components to alter negative behavior. The PRIDE program is a collaborative effort between law enforcement and community -based organizations, with law enforcement being the facilitator. The objective of the program is to identify problems within the family that have surfaced through juvenile delinquency. Juveniles with antisocial behavior such as truancy, incorrigibility, minor law offenses, etc., may be considered for the program. The components of the program are: Intake night, Counseling and Family Action, Community Service, Physical Training, Behavior Modification, Career Guidance and Classroom Curriculum. The requested funding will allow the Police Department to host two PRIDE programs. The requested amount will fund two programs consisting of 40 youths each. Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. NPITEWSWUPIC11,11 I VIE _ • = Households Projected Number of Beneficiaries Served: 80 Households For CDBG Department Use Only: Recommendation: Approved 0 Deny[--] $ National Objective / Eligible Criteria ral Comments: Reviewed By: Approved.-. ORGANIZATION Project Sister Family Services Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 354/496.. 1. ," APPLICATION FORM 2. BUDGET PROPOSAL (ATTACHMENT A) 3. BOARD OF DIRECTORS AFFIDAVIT 4. ORGANIZATION BY-LAWS 5. CHARTER OF ARTICLES OF INCORPORATION 6. IRS TAX EXEMPT STATEMENT 7. MOST RECENT AUDITED FINANCIAL STATEMENT 8. PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on January 3, 2013. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 9 A 0 0 DEC 1 7 2012 - HUB J b FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2012-2013 PLEASE TYPE OR PRINT Agency Name: Project Sister Family Services (PSFS) Agency Address: 363 S. Park Avenue, Suite 303 Number Pomona, CA 91766 Street City Zip Code Administrator:- Julie Boynton, LCSW Title: Executive Director Administrator Telephone: 909-623-16 Fax: 909-622-8389 Project Site Address: 363 S. Park Avenue, Suite 303 Number Pomona. CA 917 Street City Zip Code Project Manager: Dina Daleo, Psy. D. Title: Clinical Services Director Project Manager's Telephone.- 909-623-1619 -Fax: 909-622-8389 Describe Agency's overall function or purpose. Include history and experience in providing this service. (if more room is needed, please attach an additional sheet). In the early 1970's, violent assaults against women occurred in Pomona and Claremont. So a group of women began operating a rape crisis hotline and in 1972, they incorporated as Project SISTER serving the East San Gabriel and Inland Empire Valleys. Now as Project Sister Family Services, we continue our mission to reduce the trauma and risk of sexual violence and child abuse. In FY "11-12, PSFS served 23,853 unduplicated persons. All services are provided in English and Spanish. Has the Agency previously received funding from the City of Baldwin Park? X _ Yes (if yes, number of years 10 No -4- Grant Amount Requested $ 3,212 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. Sexual Assault Prevention Education Programs for Youth: Provide 321 .Youth with sexual assault prevention education workshops at low- income schools, as identified by the City of Baldwin Park. Topics include, but not limited to, sexual harassment dating violence, internet/cyber safety, good touch /bad touch, anti - bullying and myths & realities of sexual assault all of which address behaviors and attitudes that increase the risk of becoming either a victim or perpetrator of sexual assault. Our prevention education programs are designed for children to learn techniques and skills to keep themselves safe so that they reduce the likelihood of ever having to step into the shoes of a survivor of sexual assault. We employ a pre - and post -test evaluatinn tnnl in our elemizntnrV middle and high crhnni n.rogramc to measure whether or not information was learned and to assess if the program had any impact on behaviors and attitudes. Our goal is for positive response from 85% of students participating in the prevention education programs. All of our training materials are geared to age- appropriate levels. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Any students 5 to 18 who are enrolled in public schools that are identified as low- income by the city of Baldwin Park. Specifically, Census information will be used to provide services to schools servicing residents living in Low Income Census Tracts and Block Groups. Describe any special characteristics of your client population. Prevention Education programs are provided in schools located in a low- income neighborhood as stated above. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). Percentage of actual costs are slightly higher at $3,212. -5- CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? * Yes No *Eligibility for this program will be based on the CDBG low ',',-icome AREA benefit. Census information will be used to provide services to schools servicing residents living in Low Income Census Tracts and Block Groups. Unless otherwise directed by the City of Baldwin Park the following schools are located in low income AREAS: Elwin Elementary, De Anza Elementary, Sierra Vista Junior High, and Central Elementary. If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes No.... 2. Address Yes No 1 City in which client last resided. Yes No 4. Number of family members. Yes No 5. Total family (household) income. Yes No 6. Ethnicity Yes No 7. Female head of household Yes No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Julie Boynton Executive Director PrinTNanie Title of Officer 4 r 11-30-12 S i, ig r� VU IV V V Date 6- Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: U 4 1 :0] MIM93 0 1 Individuals Youths\\ L--,-,) Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual Projected 07/1/12 TO Current 07/01/13 TO 06/30/14 BALDWIN PARK RESIDENTS 300 321 NON-BALDWIN PARK RESIDENTS 6,142 15,460 Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers v /high £U1 F�her describes the activity you are proposing? A) The project will benefit a presumed benefit* clientele as defined by HUD. B) X* The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. *as evidenced by city designation of low income AREA benefit neighborhood /school. C) The projects limits services to only CDBG eligible- income persons. In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. k- 0) W LLI 0 ttt 0. 0 IL nx 6%] U- co m (j) Q lomill MMIS I MMMBP co t-_ P C14 to 0 C') Lo a) me T- M 04 L0 Immmil M ccc000 011 • P 00 0*1 T- ICT a) 00 00 • W .0 r- csi 04- (D 0 C/) 0 O Q C4 C4 04 6%] U- co m (j) Q lomill MMIS I MMMBP co t-_ P C14 to 0 C') Lo a) me T- M 04 L0 Immmil M ccc000 011 a) P 00 0*1 T- ICT a) 00 00 W .0 r- csi 04- (D 0 C/) 0 O Q C4 C4 04 6%] U- co m (j) Q lomill MMIS I MMMBP co t-_ P C14 to 0 C') Lo a) me T- M 04 L0 Immmil M I'- CN m (D oo C> C> c"i Lf) U) 0 Lo CIIL c- 4 ( Cl C14 0) C14 t W� C14 T - C14 ccc000 011 a) P 00 0*1 T- ICT a) 00 00 a) 0 .0 r- csi Q 0 0 T) E 0 0 a) E a) 2 0 (D 0 cn 0 L) 2 y a 0 In .10 > cn a. L> a 2! 0. -0 t: 0 ou < ox uj 0 F — 0 U- L) cq "i 'i L6 6 I'- CN m (D oo C> C> c"i Lf) U) 0 Lo CIIL c- 4 ( Cl C14 0) C14 t W� C14 T - C14 ccc000 011 a) P 00 0*1 T- ICT a) 00 00 a) 0 00 co r- csi Q I'- CN m (D oo C> C> c"i Lf) U) 0 Lo CIIL c- 4 ( Cl C14 0) C14 t W� C14 T - C14 ccc000 011 w C14 Cl i T� C*4 0*1 T- LCD PP- - Lf) 04 U .1) I Q E 0 0 a) E a) 2 0 (D 0 cn 0 I i N C3 N C d e^. W 03 C r rot U N d B m F- 0 O 00 1` N O M 0') d' g -,t CO O) f` O O O � LO CO O LO M a.+ p 0 It r' Lf) Cfl O LO N N CO r O) r ui 00 O O r 00 r CO O d7 CO CO r r CO d' N O P ++ F- U. N N M r r M r r U) N Lc) N r r N O � d m i d O "a O Q Lo 07 d CO N O O m r- Lo (fl O) 't r ® S i`, O O O 00 U) CO N CO O r C- 00 O) Nt r d La 4. `$- 0 O O N N M r c'7 LO N T U') N N r O r r N d' r cm 1 00 I ( m N r- O =® 0c0 V) N co U-) O O co r N N U U d CO I� d N O O O N Ln r O O r M m 1Lo�. 00 (• r N O O f� CO CO 00 CO O r N c,) O) O d7 00 lC) M CO co O N Co 0 0 (: N LO N N O CO r- L r Lf) O O CO m F- LL N Ln N 'i N co T- f` N CD M W O L � Q. ® p Q3 N r MO r N O O it r CO CO � r LO N ti d* i Cfl co d M O N O O U O O N r O 0) t1) M d7 M O d O 00 N F- c{) d 00 () ® O N N 4 N M r I- N Cfl r CO r O) to M r N Q. N r ?+ Co O C) Ln CD O O Ln F- N U U O O 1-- O O O O O O r Lf) r O co M U � d O fR = T) Ll.1 Q N C0) J (6 J x (U CZ :3 U) co �- C i i ice+ m O Q ''(nnV ` L E a) V C N N C0 i ^ 0 Q E C C W Ma N p O (/� m C; 0 N 5 i- ® ®_ p C °= N O U O C C F �_ C J CL a) Q O ® ry :D F- :2 O D U U 1— +- U ® r N co M O 0 Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. See attached roster 2. 3. 4. 5. 6. 7 8. Name of Executive Director Julie Boynton CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. -11- PROJECT SISTER FAMILY SERVICES BOARD ROSTER CmmmerimaPalonmer@Schwartz, President Marketing Manager Southern California Edison 1775 Rose Villa Street Pasadena, CA811O8 /808\208-7925 cell office expires 0/30/12 since 1/2OO7'eXp8/3O/12 Ali K8omsaver-Rahmnani,Ed'V], Vice President Educator, Retired 6759 Tamarisk Drive L8 Verne, CA 91750 (951)295-5091 cell, /0O8\5S3-2545h0 kicrahmani(a-)-verizon. net Office expires 6/30/13 since 7/2009; eXp.O/3O/12 Debb\ McFall, Treasurer Emergency Services Coordinator Cal Poly Pomona 38O1 West Temple Avenue Pomona, CA91708 909-809-8881 vvk. 818-590-6170 cell office expires 8/30/13 since 1/2008; 8Xp.G/3O/12 Barbara Salyer, MS, Secretary Educator, Retired 218O Sonya Way Upland, CA81784 908-949-3078hnn. 809-732-9011 office expires 0/3O/12 since 3/2010; exp. 6/30/13 Charles W. Bader CVVBCoOSU|dOg 1O5OHiUcnestDrive Pomona, CAS178G (909)623-6020 wk (909)623-6020 fax since 3/2008; exp. 6/30113 Renee Burgos Hospital Consultant Pomona Valley Hospital Medical Center 1770 N. C}n@Dge Grove Avenue, suite 101 Pomona, CA01787 (909)624-0786, (909)469-9499 Renee. Burgosa-pvhmc.o[g since 3/2008; exp. 8/30/13 Lucy Den0.K8SW Renal Advantage, Inc 909-786-6656 cell since 7/2012; exp. 8/80/14 Reyes Luna Director, Residential Life, Cal Poly Pomona 38O1 West Temple Avenue Pomona, CAS178D 9OQ-808-3S83 wk; 31O-8S7-13OOcell since 7/2011; exp. 8/30/13 Christina Vera Educator, Pomona Unified School District cell 1132 Baughman Dr. Claremont, CA. S1711 (909)455-5075 cell since 1/2003; exp. 8/30/12 Revise 7-1-12 As the Executive Director, or duly authorized representative of Project Sister Family Services ....... (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and HPnInre under penalty of periury that the information provided in this application is true and correct. Julie Boynton Print Name 12 909-623-1619 Phone Number jboynton@projectsister.org Email Address -12- Executive Director/CEO Title of Officer 12/11/12 Date WHEREAS Project Sister Family Services desires to authorize Julie Boynton, Executive Director, to request funds from city, county, state and federal governments, corporations, and foundations including, but not limited to: Baldwin Park, Chino, Claremont, Montclair, Ontario, Pomona, Rancho Cucamonga, San Bernardino County Department of Behavioral Health Services, LA County Department of Children and Family Services, California Department of Public Health and California Emergency Management Agency. WHEREAS Project Sister Services desires to authorize Julie Boynton, Executive Director, to negotiate and contractually bind the agency with regard to funding grants and contracts. NOW, THEREFORE, BE IT RESOLVED that the Executive Director of Project Sister Family Services is authorized, on its behalf, to submit funding requests/proposals to the above-referenced entities and is authorized to negotiate and contractually bind the agency on behalf of the Board of Directors, BE IT FURTHER RESOLVED that the agency agrees to provide all matching funds/in-kind services required for a proposal (including any amendment thereof) under the Program, and the funding terms and conditions of the funding agency, and that if required, the cash match will be appropriated. IT IS AGREED that any liability arising out of the performance of any Grant Award Agreement, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body. I hereby certify that the foregoing is a true copy of the resolution adopted by Project Sister Family Services of the Board of Directors in a meeting thereof held on June 27, 2012 by the following: Vote: 8 Ayes: 8 Noes: 0 Absent: Signature: Typed Nar ATTEST. Typed Name and Title: Barbara Salyer, Secretary Date: 6-27-12 Date: 6-27-12 i ! ! • 1 9 Revised: March 23, 2011 2 PROJECT SISTER FAMILY SERVICES BYLAWS om Section 1.01. The name of this corporation is PROJECT SISTER FAMILY SERVICES, referred to further herein as PSFS. 1:1 Zj ILM 12-11 IM 2 2 M q The principal office of the Corporation ('Principal Office ") for its transaction Of business shall be at such location as the Board of Directors ("Board") may determine at any time or from time to time. MW=_ 1:111:4:1091.1 Section 3.01. The corporation has been organized to operate exclusively for charitable purposes without limitation, in accordance with the mission of the organization. Section 3.02. The mission of PSFS is to reduce the incidence and trauma of sexual assault and child abuse in the communities we serve. We seek to accomplish our mission through (1) crisis intervention and ongoing assistance to adult and child sexual assault survivors, their families and siq-nificant others, and (2) Sexual Assault Awareness and Prevention Education Programs. Further purposes are set forth in this agency's Articles of Incorporation. PSFS will not discriminate against any person on the basis of race, color, religion, national or ethnic origin, sexual orientation, disability, gender, or age in the provision of its services or in the hiring of its staff, selection of volunteers and Board. a==_ IMIAMI-71MUM Section 4.01. Members: The Corporation shall have no members within the meaning of Section 5056 of the California Corporations Code or any successor statute. ARTICLE V. BOARD OF DIRECTORS Section 5.01. Qualifications: The Board of Directors shall consist of persons who demonstrate interest in the mission of the organization, who support the policies of the organization and who possess special skills and talents needed by the organization. It is the commitment of the organization to seek to maintain a Board composed of persons who reflect the racial, ethnic, socioeconomic and geographic composition of the communities that are served. Section 5.02. Number of Directors: The Board of Directors shall consist of not less than seven (7) positions nor more than fifteen (15) with the exact number of Directors to be fixed by approval of the Board in accordance with these bylaws. Section 5.03. Term of Office: A Director shall be elected for a term of two years and take office at the regular Board meeting immediately following the election. (See Article XI, Election to the Board of Directors) Directors may be elected to one or more two-year terms, or to complete a term of a director who has resigned or been removed from the board. Section 5.04. Board Meetings: A minimum of 10 meetings of the Board of Directors shall be scheduled each year. The meetings shall be conducted according to standard parliamentary procedures except where these rules conflict with provisions of these bylaws. Meetings will be chaired by the President or in her/his absence, by the Vice President or other officer as needed. Section 5.05. Special Board Meetings: Special meetings of the Board may be called by the President, any officer of the Board or by any two (2) directors. The request shall be in writing, state the business to be transacted at the special meeting, and be mailed, faxed or emailed to the Principal Office of the corporation or delivered to the President, Vice president, or Secretary. It shall then be the duty of the Secretary to cause notice of the meeting to be given to DireciQrs within six (6) days notice of such meeting by first class mail, postage prepaid, or on forty-eight (48) hours notice delivered personally, by telephone or by FAX or by email. Special Board meetings may be held by physical, telephonic or electronic means. Section 5.06. Quorum: A simple majority of Directors must be present for the Board to conduct official business. Decision-making rests with a simple majority of those present. Each Director shall have one vote. Any Director with a conflict of interest must so state and abstain from voting. Section 5.07. Resignation of a Director. Any Officer may resign at any time, giving written notice to the Board, the President or the Secretary. Such resignation shall take effect on the date of receipt of notice or any late time specified therein. The acceptance of such resignation shall not be necessary to make it effective. Section 5.08. Removal of a Director: Any Director not attending three (3) consecutive meetings of the Board may be removed from office by the remaining Directors at any meeting of the Board, provided that such Directors be given at least ten (10) days' written notice that such action will be considered at such meeting). Section 5.09. Nomination ' : Any person qualified to be a Director under Section 5.01. of these Bylaws may be recommended to the Nominating Committee or by current Directors at any time there is a vacancy on the Board of Directors. The Nominating Committee shall review suggested applicants and make recommendations to place a candidates name in nomination at one of the regular Board meetings. Election to the Board requires endorsement of the Nominating Committee and a simple majority vote of the Board of Directors. Section 6.10. Compensation: A Director shall not be compensated ror time or service as a Board Member. Reim b- u rsement will be made only for expenses incurred as a direct result of representing Project Sister in an approved function and within budget and fiscal guidelines. No person serving on the Board of Directors at any time shall have been compensated by the Corporation for services rendered to it within the previous 12 months. Section 5.10. Conflict of Interest: No Director shall be financially interested in or receive financial benefit from any contract or other transaction entered into by the Board and, any contract or transaction entered into in violation of this is void. No member of the Board may utilize information obtained by reason of Board membership for personal gain and, the Board may seek to recover any such gain realized. No Director shall participate in any deliberation or vote on any matter coming properly before the Board in which the Director has a personal financial interest which would conflict with that Director's fiduciary responsibility to PSFS. Each Director shall file a general written statement regarding his or her conflict of interest situatie ~ (actua[, potential, or none). This statement shall be filed.with the President, or Executive Director during the first month of each fiscal year, or when a Director is appointtU 'LU the Board. The President will review the Conflict of Interesi statements and make them available to all members of the Board of Directors. board Members shall be responsible for advising the President of any changes in their status which would modify their annual Conflict of Interest Statement. If a Director is in a conflict of interest situation, he or she should indicate at the time of the contractual or other decisions or discussions and abstain from voting on the issue. Directors of the Board and the Executive Director shall secure Board approval prior to engaging in any contract or agreement for fundraising events, agency endorsement of proposed legislative actions, collaborative agreements with other agencies or matters related to financial transactions separate from budgeted expenditures or adopted program or operational plans. A statement of agreement shall be filed with President prior to such agreements. Section 5.12. Attendance: Failure to attend 3 meetings in a row in a 12-month period may result in removal from the Board of Directors. (see Section 5.08 for removal policy). Section 5.13. Liability of Directors: No person who is now, or who later becomes a director of this agency shall be personally liable to its creditors for any indebtedness or liability of the agency. Any and all creditors of this agency shall look only to the assets of the agency and Board of Directors' Insurance for payment. Section 5.14. Transaction of Business: Every act or decision done or made by a majority of the Directors present at a meeting duly held at which a quorum is present shall be the act of the Board of Directors. Section 5.15 Action Without Meetings: The Board of Directors may taKe any action without a meeting that may be required or permitted to be taken by the Board of Directors at a meeting, if a simple majority of the members of the Board of Directors individually or collectively consent in writing to the actions. Such written approval shall be filed in the minutes of the proceedings of the Board of Directors. The minutes shall state that the action was taken by unanimous written/verbal consent of the Board of Directors without a meeting and the Byiaws of the corporation authorize this action. Section 5.16. Board Access to Information: in advance of each meeting of the Board of Directors, the Executive Director shall provide each Director with notice of each meeting, a meeting agenda, a financial report for the prior month(s), and data as requested by the Directors. Section 6.01. Corporate Powers: Subject to the provisions and limitations of the California Nonprofit Public Benefit Corporation Law and the Articles of Incorporation or these bylaws, all corporate powers shall be exercised by or under the authority of the Board of Directors. The Board shall employ an Executive Director who shall be responsible for the day to day operation of the activities of the corporation in accordance with the policies of the affairs of the corporation. The Board is authorized to delegate its powers to committees, officers or employees to the extent consistent with law. Section 6.02. Committees. The Board of Directors may appoint such committees as seemed appropriate in carrying out its purpose. Other committees may be formed for special purposes, each consisting of one or more directors, upon approval of the Board of Directors. Section 6.03. Standing Committees: The Standing Committees of the organization may include the Nominating, Finance/Budget, Community Connections, Fund Development, Personnel, Strategic Planning and Information& Technology Committees. The chairperson of each committee is appointed by the Board President. The committee chairperson may recruit non-Board members to serve on all committees, except the Nominating Committee, with Board approval. Each standing committee shall include at least one (1) Director of the Board. The Executive Director and President serve as ex officio member of each committee. A. The Nominating Committee is responsible for the development of the Board of Directors; preparing the annual slate of new officers for the elections; managing the election of officers; and seeking new Directors or the Board. B. Strategic Planning Committee is responsible for development, ,assessment and implementation of the strategic plan. � �1_ I -le forthe direction an-, Finance/Budget Commit ee is responsib IV LII U1 U C I He ri LU I LtL I control of the finances of the agency, including, but not limited to budget review, and the planning and development of fiscal policy. The Treasurer is the chair of the Finance Committee. D. The Community Connections Committee is responsible for -delivering agency information to community stakeholders. E. The Fund Development Committee is responsible for the fund development activities that will financially support current and developing programs. F. The Personnel Committee is responsible for the establishment of the Human Resources Policies and Procedures of the agency including, policy review and revision, salary administration, and annual evaluatiorll, of the Executive Director. G. Information & Technology Committee is responsible for oversight of business -,.;Iitinuity through technology and marketing activities. Section 6.04. The President shall appoint the chair of each committee and the chair of each committee shall appoint the members of the committee. All committee chairs shall be regular Board Members or Officers. The terms of all committee members and chairs shall be one year (except in the case of the Treasurer as chair of the Budget and Finance Committee?, whose term shall be two years. (See Article VI). Terms of committee members and chairs may be renewed at the July Board meeting or at the regular Board meeting immediately following the completion of the term. Section 6.05. The duties of a committee shall be to assist the Board of Directors in setting agency policy and in meeting the goals and objectives of PSFS. U-MINSIMM I MzFJ**J By IVIZ9611U, I I MOO Section 7.01. The Executive Committee shall consist of the officers of the Board: President, Vice President, Secretary, Treasurer, The purpose of this Committee shall be to assist the President and the Board of Directors in short-term administration and decision-making of the Corporation. This Executive Committee may take emergency action in the interim between Board meetings, following the procedures for notice, quorum, and action specified in Sections 5.05 and 5.06 of these By-Laws, substituting "Committee members" for "Directors." However, the Executive Committef�ll is prohibited from taking action on the followinq: a) approval of any action for which the California Nonprofit Public Benefit Corporation Law requires approval of the members or approval of a majority of the members; b) the filling of vacancies on the Board,-: c) the fixing of compensation of the Directors for serving on the Board or on any committee; d) the amendment or repeal of By-Laws or the adoption of new By-Laws; the amendment or repeal of any resolution of the Board which by its express terms is not so amenable or repealable; or e) the approval of any self-dealing transaction as such transactions are defined in Section 5233(a) of the California Nonprofit'Public Benefit Corporation Law. Any interim decisions of the Executive Committee shall be notified to the Board at the next regular meeting of the Board of Directors. Section 7.02. An officer of the Executive Committee is elected to the position for a term of two years. The terms of President and Secretary shall run concurrently (beginning in even-numbered years). The terms of Vice President and Treasurer shall also run concurrently, but in alternate (odd-numbered) years. Section 7.03. Executive Committee meetings will be chaired by the President or in her/his absence, by the Vice President or other officer as needed. Section 7.04. A majority of the Executive Committee must be present for the group to do official business. Section 7.05. When an officer dies, resigns, or is removed, the Board of Directors shall elect an officer to serve for the duration of the unexpired term. The slate of candidates for the position will be presented by the Nominating Committee or by nomination from the floor. Section 7.06. Any member of the Executive Committee may be removed for cause from the Board of Directors by an affirmative vote of a two - thirds majority of the Directors present at an official meeting of the Board. Cause for removal may include not meeting a basic standard of conduct for a Director. Basic standards require that a Director perform as such: In good faith, in a manner the Director believes is in the best interest of the organization, and with such care, including reasonab4; inquiry, as an ordinarily prudent person would use in similar circumstances. Notice of intention to consider removal shall be given to each Director and to the officer affected at least seven days before the meeting. The officer involved will be given an opportunity to be present and to be heard at the meeting at which the removal is considered. Section 7.07. Any officer may call a meeting by phone, post, or email at least three days in advance of the meeting. Section 7.08 No person who is now, or who later becomes a Board officer of the agency shall be personally liable to its creditors for any indebtedness or liability of the agency. Any and all creditors of this agency shall look only to the assets of this agency and Board of Directors Insurance for payment. ARTICLE i- • OF SECTION 8.01. Corporate Powers: The officers of the corporation shall be the President, Vice- President, Treasurer and Secretary of the Board and such other officers as shall be determined by the Board and as may be necessary to enable it to operate. Section 8.02. President. The President shall preside at all meetings of the Board of Directors; shall see that all orders and resolutions of the Board are carried out; shall exercise such powers as are necessary to fulfill the duties of the office; and shall, subject to the control of the Board of Directors, have general supervision, direction and control of the business and the Officers of the Corporation. Section 8.03. Vice- President. The Vice- President shall act in the place and stead of the President in the event of absence, inability or refusal to act; and shall exercise and discharge such other duties as may be required of the office and /or prescribed by the Board. Section 8.04 Secretary. The Secretary shall keep or cause to be kept, at the principal office or such other place as the Board may order, a book of minutes of all meetings of the Board and its committees, with the time and place of holding, whether regular or special, and if special , how authorized, the notice thereof given, the names of those present at Board and the proceedings thereof. The Secretary shall keep, or cause to be I kept, at the principal office in the State of California the original or a copy of the Corporation's Articles and By-Laws, as amended from time to time. The Secretary shall give, of cause to be given, notice of all meetings of the Board and shall have such other powers and perform such other duties as may be prescribed by the Board. Section 8.05 Treasurer. The Treasurer shall be a member an' Chair of the Finance %..7 1 1 1 1 1 U U %-A 1 11 UI L %,G Committee. The Treasurer, in conjunction with the Finance Committee, shall cause an annual audit of the corporate books to be made by a certified public accountant at the completion of each fiscal year; shall present an annual budget and statement of income and expenditures for adoption by the Board prior to the beginning of each fiscal year; and shall fulfill such other duties as determined by the Board. The Treasurer shall present the results of the audit to tire board of directors for approval The Treasurer is the chief financial officer of the corporation and shall keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the properties and business transactions of the corporation. The books of account shall at all times be open to inspection by any Director. The 1'reasurer shall deposit or cause to be deposited all moneys and other valuables in the name and to the credit of the corporation with such depositories of the Band's as may be designated by the Board. The Treasurer shall monitor the d',sbursement the funds of the corporation as may be ordered by the Board, shall render to the President and the Directors, whenever they request it, an account of all transactions as Treasurer and of the financial condition of the corporation, and shall have such other powers and perform such other duties as may be prescribed by the Board. Executive Director. The Board of Directors shall employ an individual to serve as Executive Director. As chief executive Officer for the Corporation, the Executive Director shall serve as ex-officio member (without vote) of the Board of Directors and of the Executive Committee, and shall be responsible to the Board for managing the total operations of the Corporation. He/she shall have the authority to select, employ, supervise, and release other staff members in accordance with budget and personnel policies adopted by the Board of Directors. He/she shall act in an advisory capacity to the Board, and shall fulfill such other duties as may be delegated by the Board. 10 Section 9.01. The Executive Director shall be hired by the Board of Directors upon the recommendation of the President and the Personnel Committee. The Executive Director shall serve at the discretion of the Board of Directors and shall be reviewed annually by the Personnel Committee. Section 9.02. The Executive Director may be removed for cause by the Board of Directors by an affirmative vote of two-thirds majority of Directors present at an official meeting of the Board. Notice of the proposed removal will be given to the Executive Director at least seven days before the meeting. The Executive Director may appea,,,',, the decision as outlineci,i, the Human Resources Policies and Procedures. Section 9.03. No person who is now, or who later becomes Executive Director of this agency shall be personally li;;hlp to its creditors for any indebtedness or liability of the .7 "--1- -_ I J agency. Any and all creditors of this agency shall look only to the assets of this agency and Board of Directors Insurance for payment. Section 11.01. Elections to the Board of Directors shall take place at the Annual Meeting or at any other official meeting of the board. The Nominating Committee shall present in writing a slate of candidates for election to the Board of Directors. This notice of nominees shall be postmarked or emailed at least seven days prior to the meeting at which the election shall occur. TERMS are 2-year terms with no limits as to number of terms. Section 11.02. The Nominating Committee shall prepare the official ballot. Section 11.03. The Nominating Committee shall conduct elections and count votes. The election shall be conducted by secret ballot. Section 11.04. A candidate is elected by a simple majority of those present. Section 11.05. A quorum for the meeting at which an election is held shall consist of a simple majority of the Board of Directors. Section 12.01. Officers will be elected at the annual meeting of the Board each year or at any other official meeting of the Board. The Nominating Committee shall present in writing a slate of candidates for election to the offices. This notice of nominees shall be postmarked, faxed or emailed at least seven days prior to the annual meeting. 11 Section 12.02. The Nominating Committee shall prepare the official ballot Section 12.03. The Nominating Committee shall conduct elections and count votes. The election shall be conducted by secret ballot. Section 12.04. A candidate is elected by a simple majority of those present. If a simple majority is not attained by one person in the case of multiple candidates for one office, the two candidates with the highest vote count shall be named in a second balloting where a simple majority shall determine the election. .-Section 12.05 A vacancy in any office shall be filled by election by the Board of Directors. The Officer elected to such vacancy shall sef'vi- for the remainder of the unexpired term of the office, and be eligible for re-election as specified in Section 7.02 of these By-Laws. F-11 Section 13.01. The fiscal year of PSFS shall be July 1st,to'June 30th. Section 13.02. The Finance Committee, with the assistance of the Executive Director, shall propose an annual operating budget to the Board of Directors for approval that reflects the goals and objectives adopted by the Board for each fiscal year. Section 13.03. The Executive Director shall utilize generally accepted accounting principles in the fiscal management and control of PSFS and within the policies of the Board of Directors and guidance of the Finance Committee. Sect-ion 1104. An-annual audit shall occur by an independent accouritant, wVLh- a report to the Board. of Directors, and at other times as may be deemed necessary by the Board. Section 13.05. PSFS shall indemnify officers and Members of the Board of Directors, the Executive Director and other employed and volunteer staff in the form of bonding through commercially available sources and/or insurance. Section 13.06. PSFS shall have the power to indemnify and hold harmless any Director, officer, employee or volunteer from any suit, damage, claim judgment or liability arising out of, or asserted to arise out of, conduct of such person in her/his capacity as a Director, officer, employee or volunteer. Section 13.07. Any agreement or contract entered into by PSFS shall have the advance approval of the Board of Directors, with the exception of expense items that have been approved for the current operating budget. Section 13.08. Financial statements shall be prepared by the Executive Director for review by the Treasurer and mailed to each Director of the Board each month. 12 Section 14.01. These bylaws may be amended by a two-thirds vote of Board Members present at any Board meeting that is able to conduct official business in accordance with Section 5.06. The secretary of the Board shall send written notice with the text of the proposed amendment, postmarked, faxed or emailed at least seven days prior to the meeting at which the amendment will be voted on. Ar"".'TICLE XV. DISSOLUTION The corporation can only be dissolved upon the approval of two-thirds (2/3) of the Directors present at a duly held Board meeting at which a quorum is present. Upon dissolution, all assets shall be used to pay all debts past and present. Upon the dissolution of the corporation and after payment or the provision of payment of all liabilities of the corporation, the Board of Directors shall dispose of all assets of the corporation exclusively for the purposes of corporations or organizations that are then qualified as tax-exempt organizations under Section 501 (C) (3) of the Internal Revenue Code and similarly tax-exempt in the State of California. Any assets not so disposed of shall be disposed of by a court of jurisdiction in the county in which the organization is principally located and within the laws of the State of California. AMENDED AND APPROVED: 3123/11 13 w ' in CODE OF ETHICS CONFLICT OF INTEREST ANNUAL REPORTING POLICY CONFLICT OF INTEREST STATEMENT DISCLOSURE POLICY 14 L ; a Each Director and Non-Director Committee Member shall file a general written statement regarding her/his conflict of interest situation (actual, potential, or none). This statement shall be filed with the nominating Committee the first month of each fiscal year, or when a Director is appointed to the Board. The Committee will review the statements and make them available to all members of the Board of Directors. Directors will be responsible for advising the Nominating Committee of any changes in her/his status that would modify the annual statement. The Nominating Committee shall review any changes and report to the Board of Directors. Directors will hz j -- responsible for monitoring her/his own conflict of interest situations. Committee members will be responsible for advising the Committee Chairperson of any changes in her/his status that would modify the annual statement. The Chairperson shall transmit such i hanges to the Nominating Committee for review. Members will, -be responsible f r monitoring hnrlhic own rWnnflirf o f in tmr . n s + cite 1 t i o n s. i i ­ ­11--w - .. -11,11-1 U- L a Procedures for Handling Conflict of Interest Situations: If a Director is in a conflict of interest situation, she or he should so indicate at the time of the meeting and abstain from voting on any related issue. A conflict of interest should be declared by a Director if she or he: 1. Is employed by the agency or entity under discussion either directly or by contract; or 2. Is on the Board of Directors or in a policy making position in the agency or entity under discussion; or 3. Is a volunteer on a regular basis with the agency or entity under discussion; or 4. Is employed by an agency or entity that derives a substantial amount of income by supplying goods or services to the agency or entity under discussion. If a Non-Director Committee Member is in a conflict of interest situation, she or he should so indicate at the time of the meeting and abstain from voting on any related issue. A conflict of interest should be declared by a Director if she or he: 1. Is employed by the agency or entity under discussion either directly or by contract, or 2. Is on the Board of Directors or in a policy making position in the agency or entity under discussion; or 15 3. Is a volunteer on a regular basis with the agency or entity under discussion; or 4. Is employed by an agency or entity that derives a substantial amount of income by supplying goods or services to the agency or entity under discussion. 16 1 0 - mmam A. In accordance with Federal law PSFS will maintain a public information file of documents previously filed with the IRS. This file must be available for on site inspection during regular business hours at the charity's principal office and at any satellite office housing 3 or more paid staff. This file will contain: • a copy of the original tax-exempt app,�Ications sent to IRS • a copy of the current Bylaws • a description of the programs and the purpose of the agency • a copy of the 3 most recent IRS annual returns • a copy of the 3 most recent 990's and supplemental schedules • a copy of the Annual Report • an organizational chart Special note: In accordance with federal law, PSFS may opt to remove the names and addresses of major financial contributors from the copy of the IRS tax return to be placed in the public information form. B. The Executive Director of PSFS will maintain or oversee the maintenance of this public information file. C. Whether a request for information comes in writing or over the phone, PSFS will respond quickly. The Executive Director or President of the Board of Directors, will request the inquiring party to come to the office to view the file in the presence of the Director or her/his designee, or, as she/he deems 0--c-essary, send out copies of the documents for a nominal fee, or, at the discretion of the Executive Director, charge a nominal fee to cover mailing and duplication costs. D. Additionally, PSFS will also publish an annual report that will include a summary of services provided, financial information reported on the annual IRS return that reflects program, administrative and fundraising costs and other general information. 1, DEBRA BOWEN, Secretary of State of the State of California, hereby certify- That the attached transcript of page(s) has been compared with the record on file in this office, of which it purports to be a copy, and that it is full, true and correct. IN WITNESS WHEREOF, I execute this certificate, and affix the Great Seal of the State of California this day of P - 07 Sec /State Form CE-107 (REV 112007) OSP06 99734 State of California Secretary of State 1, DEBRA BOWEN, Secretary of State of the State of California, hereby certify- That the attached transcript of page(s) has been compared with the record on file in this office, of which it purports to be a copy, and that it is full, true and correct. IN WITNESS WHEREOF, I execute this certificate, and affix the Great Seal of the State of California this day of P - 07 Sec /State Form CE-107 (REV 112007) OSP06 99734 Ct () r r A A 39 0 Z U U.- 9 11 M a A; M a t Z 0001 V f. The undersigned certify that: ENDORSED - FILED in the Office Of the S , C 'a* Of State of the State of Cal fornia APR - 9 -X00? 1. They are the president and the secretary, respectively, of PROJECT SISTER 4 EXUAL ASSAULT CRISIS CENTER, a California corporation. - 2. The FIRST Article of the Articles of Incorporation of this corporation is an 3ended to read as follows-, The name of the corporation is Project Sister Family Services. 3. The foregoing amendment of Articles of Incorporation has been duly approved by "he board of directors_ 4. The foregoing amendment of Articles of Incorporation has been duly approved by the required vote of the members. We further declare under penalty of perjury under the laws of the State of California that the matters set forth in this certificate are true and correct of our own knowledge. DATE: April 4, 2007 Ch, wisto;er Aldworth, President -Susan Kullmann, e&etary I A nonprofit public oeneilL . furnish an addit. "at is required to document fir copy of a corporate forwarding to the office of i Se Attorney General. one of your copies Sent by this office in compliance Corporations Section 5120(d), California Code. iyl , tlniU t I FUIV U Fl U, Secretary of California, hereby certify: 01 'State of till' 'State That the annexed it- at- iscript has t)eert cornpal -ed the record of "t file 1l1 this Office, of Wilful it pllrpolls a copy, and that same is full, true and correct. UREK yF `4 t �L LU ,r'k,. M \ti` 1 l i t CO X` this ccfirl;f;�- -'ate and affix tilt, (:scat Seal of the State of C;alifol-ma this NOV 2 6 19&4 1� 1 Srrrrlttnl ny Stw, Q, I .. f FQR c 6 ♦., _ , t 16�_ - �� r ..i y - - - - — - 5 v61i�Pid ` '� —A& k -r } :i jiMp.J P � t ., ENDORSED CERT1F KATE OF AMENUMLNT F I L E D in ** oNito of tho S.crwtuq o0 StvM of the Sk*o d Canfotni® 01 NOV1 51984 ARTICLES OF INCORPORATION MAROi f'ONG EU, Swiftry of Sate E. AIDA HUGHES and MARY LOU O'NEIL certify t} ►at: BY JAMES Depuutt HARRIS y 1° They are the president and the secretary, CLAREMONT YOUTH RESOURCES GROUP Y, respectively, of a California Corporation. corporation 2° The FIRST Article of the articles of incorporation of the i amended to read as follows: The name of the said corporation is: Assault Crisis Services. Project Sister Sexual 3° The SECOND Article of the articles of incorporation of tt corporation is amended to read as follows: ►is That the specific purpose for which is to provide : i -risis counseling said corporation is fd med and community services, victim advocacy, y referrals to victi� ►s of an tt:eir families, rape and sexual assault, The specific purpose for which corporation is formed is to provide community for the occurrences of rape and sexual cassaultsand its reasons The corporation will have Che followin p tlUn, Powers': g specific purposes and (b) To provide a readily reference services ofavailable listing of and a all the various resources gencies in the geographic area that the corpora-tior. P;r ova es service. (c) To provide " staff of volunteer professional and lay persons coordinated b who would be Y a salaried director available to provide volunteer staff support, counseling, medical, and legal infor- mation and be a representative in for the corporation. the community (d) To organize and provide community education and resource services in the area of rape and sexual assault. 4° The foregoing amendment of articles of incorporation has a duly approved by the board of directors° s been 5° The foregoing amendment of articles of incorporation has been fully duly approved by the required vote of members. Aida Hughes/ sident Mary Lo O'Neil, Secretary The undersigned declare under penalty of perjury that the matters set forth in the foregoing certificate are true of their own know- ledge. Executed at P-0 ,00",3 C,4 on /11 1 k4 T Aida Hughes, Pre ent Mary Lou O'Neil, Secretary 1 J G 7 9 10 1. a. a.� 13 1.4 :1. G 1.7 18 .1.9 100 21 22 2 24 25 26 27 .? E3 �9 30 31. 32 1r,Irr A. OIArPnr,n I 011 "Wr AT CAIV to VAI.R AVWIIIIW A2iJ CIF S OF INCORPORIT>Urt .ti cI V OF %= IV to Ihn 41010 cl 16W r,.,�,r;py oil 011114 C1.n121f•SUN'.(' yUU'11I RL:SUURCIS GI2UUP 41 Ihu E ►,p„ „r r,rtlfo,n111 MJ1(1 1, 4- :97 f t 1111111tt► G, I: tltttl;ytJ J ►,• : ucrrt.�ry n! NOW ALL MEN 13Y THESE PI21;SL:NTS: Or c. OSC,;It J(-)j 11,1SO14 Sit(o 'i'haL we, the under signed, all. of whom are citizens said residents of the State of Cali.for"i7, do hclrehy voluntarily associaLe ourselves together for the purpose of forming a corpor- aLi.un tinder the General. Non- Profit Corporation Law of the State a I Of California, and we do hereby certify: FIRST That the name of tl ►e said corporation is: CLAREPiOUT YOUTH 1213 SOU12CFs GROUP. SECOND "" - Lhe :tcr_i,l.i.c: l�u►-l�ose f0l. which sa.i.cl cor1)or, Lion is formed is to esLnbli. ,h a conger it' L-he C:i.t:y Of Cl1Rremont: that - would provide advisory ;,ncl coi.111sal.l.ing services, in a ccnveni.enE and centralized location, available to meet tho local. youth needs on Z 24-hour basis. The corpor.aLiOn will have the •foll.owi.►lg spe- cific purposes and powers. (a) To exist as a rion- prof-i.L corporation under the provisi.onc of the General. Iton- Prof-iU Corporation L'w pur.suanL to Subdivision (e), Section 9300, Corporations Code of California; (b) To provide a readily available listing of reference services of a11 of-the various resources and agencies in the geographic area that offers special and general services to youth; (c) 'ro p►-ovide a staff of volunteer professional Ir C and lay people coor(ji.naLeci })y a salaried resi.denL• director who c would b© available to give counselling, medical and legal help upon demand from youth; _r (d) 1'0 or.galli7.0 and provide ottt;cido servi.cov such —� 1 3 4 5 C rl 9 1.0 1.1. 12 .13 1.5 1.G :1.'7 a. (3 1.9 20 21. 2p 23 24 2r 2G 27 28 29 30 31. 3?., anent 1�. n,Ar•ronn �I kl'I -IrY At i.AW as reconciliaLioli Le,lm, and field workers; (e) TO esLabl.isil a pr..ogr.am of investigation, selection and evallmL.i.on. of personnel ZiUached to the or.ganizatioi so rRS to assure the ability and compeLence of the personnel to properly execute the tasks assjgjjeci; (f) TO esL-ahlisil a physical location to house the activities of the cor.porati.on, (g) To adopt- anti establish by -laws and make rules and regulations decmecl 110cessary and expedient for the m- anagnment of the corporate aCfa.ir^ in accordance wit:ii the law and not incon- sistent with those Al "Li.cl.e s Of Tncorporali oil; (11) TO purchase or otherwise acquire, hold, improve and maintain, buy, sell, lease, mortgage and hypoLhecaLe, real and personal property, and hold Litl.e thereto in fee simple or in trust; i borrow money and to enter into, mal;c�, per- � form and carry out: conL-r.act§ of every kind, for any lawful purpose, without limit as to .nmount:, witil ;Iny person, firm, association or corporation, munici.paliLy, county, state, or gover.nmenL, (j) To do any and, " -!,I other acLr, in harmony with the by -laws Lh;at: aro not inconsisL-el1t with the laws of the Slate Of CY.1lifornia which may bo clone by corporations lawfully organized under the laws of the Stage of California; (k) Not:wiLhsLanding any of the above statements or purposes or powers, this corporation shall not, except to an insub- stantial degree, engage in any activities or exercise any powers that are not in furtherance of the primary purposes of this cor- poration. THIRD That the principal office for the transaction of busine of the corporation shall be located in tho County of Los Angeles, State of Cali.°forni:t. 1 2 3 1 4 G rf .1. . 7 P, 0 2.1. 22 23 24 25 26 27 28, 29 '0 31. 32 Itnite,mr A. 0yArrO.0 AYTOPFIrY AT LA%Y A14 YAQJ AVRISUK The number of trustees shall be five (5) and the names and addresses of the persons who are to act as the first direc tor Of the corporation are: STE.J111FIV DAVIS 202.1 N. Miramar Pomona, California 984 Vanderbilt Claremont, California ROBERT LOWMAN 217 W. 12th . 13 t: r o P L Claremont, California BAI21311IZA STOUT .1.1.30 IDAlsdale Cl,-iromonL, California MICHAEL WALSH 1.35 W. 9th,StreeL ClaremonL, California The number . of directors may be fixed or changed from time to time by an amendment of the Articles of :[xicorporation of the corporati( or by an amendment of the 13y-Laws of the corporation adopted by the vote or writLei) assent of the members of tl)e corporat.i.on entitled to exercise the majority of the voting power, or by L110- votes of Elie majority of a qtiorum at a meeting of member.,,,, nalled pursuant to •hd By-L,-iws. The persons who are directors of this corporation from Lime to time shall be its only members and on ceasing to be a director of LhG corporation, any such perso►i steal: cease to be a member. In the election of di'rectors, each member of the corporation shall be entitled to one (1) vote for each office filled. The directors of the corporation shall have no liability for dues and assessments. FIFTH That this corporation shall have no capiLal. stock and Hiere shall bo but ono class of membership, as provided by the by-laws of this corporation which provide for the qualificatioti of memborn, the mode of election or appointment, and tho term of 3 F S 1C 11 12 13 14 15 16 1.7 18 1.9 20 21. 22 2.4 26 27 28 29 30 31. 32 nnrr.r A. T Arr-- AnnnanY -AT L%W Af4 rAV.c AV1111UK C t•.A n R"Ml y, IArtpNgt •.IAC•1 regulations as may be necessary or P roper for the management of t }1e affairs of the corporation. S zX,l'I I This corporation does not contemplate p- pecuniary grzi.n i or profit to AS mombars, and during its existence, no part of > the net earnings of the corporation shall inure to the benefit of any indi.vi.d"al.. Thn Property of then corporation is irrevocably dedicated to charitable purposes, and upon liquidation, dissolutio; or abandonment, then property will not inure to the benefit of any private person, but shall be distributed to a non - profit fund, foundation ar corporation that is organized and operated exclu- sively for charitable purposes and that has established its tax exempt status under ;ec:tioilr 501 (c) (3) Of the Internal. Revenue Code in Section 23701 (d) Of the Revenues and Taxation Cade of the State of California. SEVENTH That the corporation is not being formed out of any existing unincorporated association. ICd WI'T'NESS WHEREOF, we, the undersigned, who are all-of the directors named herein, have hereunto set our hands this ,.:Y' d.zy of ` _.', _, _ 1970. STEPBEti DAVIS I.j ESTOty`L1AlX R- ROBERT LOWMAN BARD 711A S'C'OUT MICHAEL 14ALSII 4 r C 1 1.0 1.1. 1. r4 15 16 1.7 is 1.9 20 2:I ^,? 23 24 25 26 27 ?0 29 30 7 3 s nur"1 Or ""n A 10."KY Al lAIV A14 YAt K Av""UK Ctunreann4, 6At10n At 4.1004 1"URI'llA ) COUN17 OF LOS .f. 5 Oltr .r. �count:y 1970, before • me, a Notary 141b.lic in aril for said and state, personally appeared STI:PMU DAVIS, PRESTON, LINKER, ROI31 RT LO] IAJ,1, 13AR13ARA STOUT and MICHAEL 611 a I,stl, ],gown to me to be the persons whose namas are subscribed to the foregoing 11r.t:iclos of Incorporation, and acknowledged to me that they executed t-ho same. WITNESS my WIN a and official seal. 0alrrtnsm Mra��er {�.� iMPNivptnevtiW'Mr.'tn Yt4..p'rM i+Ti.^muvPref 4I (111 IC.tAi SrAL [ ` L/ E Jnvni s W. GRAY Iu ,V,', UJA Pi11HCIt AI hrf if,r I tN r- AIM !It I r.tiviff7Y t / .. J W �YMES 1 ivy Commission Er(rifos Way 23. GRAY f 1972 t • nf..crnn aura «tiatr ;ti:t,ef�hty��y�c•vuaJ.at r�unl:t _ear 5 Internal Revenue Service Department of the Treasury P.O. Box 2508 CS Cincinnati, OH 45201 Date: JUL 12 2001 PROJECT SISTER FAMILY SERVICES 363 S PARK AVE STE 303 POMONA CA 91766-1560 Dear Sir or 11101adam: Person to Contact: Vaida Singleton I # 31-03018 Toll Free Telephone Number: 877-829-5500 Employer Identification Number: 23-7116161 This is in response to the amendments to your organization's Articles of incorporation filed with the state on April 9, 207. We have updated our records to reflect the name change from PROJECT SISTER SEXUAL ASSAULT CRISIS SERVICES to PROJECT SISTER FAMILY SERVICES, as indicated above. Our records indicate that a determim:zfinn lefferwas issued in Pahninrxi 1972 that recorini7 rl yoii -me nvmMn+ g ized - -- from Federal income tax. Our records you are currently exempt under section 501 (c)(3) of "Tu further at the Internal Revenue Code. Our records also indicate you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section 509(a)(2). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for federal estate and gift tax purposes if they meet the applicable pa ovisionis of sections 2055, 2106, and 2522 of the Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, W Cin estcott I V Manager, Exempt Organizations Determinations PROJECT SISTER FAMILY SERVICES (A California Nonprorit Corporation) Audited Financial Statements for the Year Ended June 30, 2012 PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) TABLE OF CONTENTS June 30, 2012 P_ age IndependentAuditor's Report ............................................. .......................................................... 1-2 Statementof Financial Position ........... ........................................................... ............................... 3 Statementof Activities .................................................................................. ................................ 4 Statementof Cash Flows ................................................................................................................ 5 Notes to Financial Statements ........................................................................................................ 6-8 Schedule of Expenditures of Federal Awards ................................................................................ 9 Schedule o ft lEx-pendi-tures by CoSt Category - CEINLA, U-hr a r .... ....................................................... io Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards ...................................................................................... 11-12 Schedule of Findings and Questioned Costs ............................................... - ................................. 13 Schedule of Prior Year Findings and Questioned Costs ................................................................ 14 S I N S — Board of Directors Project Sister Family Services Pomona, California .1 ST `,11 a fM LL P ROMM 3113U My WIN ON l 0, We have audited the accompanying statement of financial position of Project Sister Family Services (A California nonprofit corporation) as of June 30, 2012, and the related statements of activities and cash flows for the year then ended. These financial statements are the responsibility of the organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements :re free of material misstatement. An audio': =lades examining, on a test basis, evidence supporting the amounts W *4d, disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Project Sister Family Services as of June 30, 2012, and the results of its activities and cash flows for the year then ended, in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued a report dated October 30, 2012, on our consideration of the organization's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this reporting in considering the results of our audit. -1- a y n i= �f;��, @�3— 6(-P,, a...� 54 3 ,xiE, 41(p" �. N''�r T a ,H 47�H +_ �._Ai�a�4 H� (,iqLHP I �'4`�d r9 Board of Directors Project Sister Family Services Our audit was performed for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying supplementary schedule of expenditures of federal awards is presented for purposes of additional analysis and is not a required part of the basic financial statements. The supplementary schedule of expenditures by cost category - CEMA (California Emergency Management Agency) grants is presented for purposes of additional analysis and is also not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements taken as a whole. October 30, 2012 -2- VICEN`I "I, LLOYD & STUTZMAN LLP PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) STATEMENT OF FINANCIAL POSITION June 30, 2012 ASSETS CURRENT ASSETS: Cash and cash equivalents 178,200 Grants receivable 197,61 ` Prepaid expenses 5,346 Total current assets 381,163 NONCURRENT ASSETS: Deposits 8,539 Equipment 101,036 Furniture and fixtures 24,061 Accumulated depreciation (106,334) Total noncurrent assets 27,302 Total assets 408,465 LIABIL111ES AND NET ASSETS CURRENT LIABILITIES: Accounts payable 16,471 Accrued liabilities 17,219 Deferred income 2,600 Total current liabilities 36,290 NET ASSETS: Unrestricted 272,175 Temporarily restricted 100,000 Total net assets 372,175 Total liabilities and net assets 408,465 The accompanying notes are an integral part of these financial statements. -3- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) STATEMENT OF ACTIVITIES For the Year Ended June 30, 2012 02wi 91 -V AN silk VWN M . ..,�,. Federal and state revenue City revenue United Way Contribution revenue Fundraising revenue Interest revenue Program service fees Total revenues and public support EXPENSES: Program services Management and general Total expenses Change in net assets Net assets - beginning of year Net assets - end of year Temporarily Unrestricted Restricted Total $ 448,613 $ - $ 448,613 5,650 5,650 16,543 16,543 155,320 100,000 255,320 27,281 27,281 1,552 1,552 34,037 34,037 688,996 100,000 788,996 666,232 666,232 124,461 124,461 22,01.1. _ _._ 22,014 812,707 - 812,707 (123,711) 100,000 (23,711) 395,886 - 395,886 $ 272,175 $ 100,000 $ 372,175 The accompanying notes are an integral part of these financial statements. n PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) STATEMENT OF CASH FLOWS For the Year Ended June 30, 2012 CASH FLOWS FROM OPERATING ACTIVITIES: Change in net assets Adjustments to reconcile change in net assets to net cash flows used by )perations: Depreciation (Increase) decrease in operating assets: Grants receivable Prepaid expenses Deposits IniJreaS °v (decrcaS4) ui viper Muig Ha.b "uiLie S. Accounts payable Accrued liabilities Deferred income Net cash flows used by operating activities Net decrease in cash and cash equivalents Cash and cash equivalents at beginning of year Cash and cash equivalents at end of year SUPPLEMENTARY CASH FLOW INFORMATION: Interest paid $ (23,711) 5,548 (130,160) 742 1,913 (9,615) (3,310) 2,600 (155,993) (155,993) 334,193 $ 178,200 $ 16 The accompanying notes are an integral part of these financial statements. -5- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) NOTES TO FINANCIAL STATEMENTS June 30, 2012 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: Nature of Activities - Project Sister Family Services (the Organization) is organized to provide assistance to child and adult survivors of sexual assault and to reduce the incidence of sexual assault and child abuse in the surrounding communities. Services%�re provided through a 24 -hour crisis assistance hotline, counseling and support groups, community outreach, education and self - defense instruction, and other services. All services are provided regardless of race, sex, age, religious beliefs, disability, or sexual orientation. Basis of Presentation - The accompanying financial statements have been prepared on the accrual basis of accounting in accordance with accounting principles generally accepted in the United States of America. Net assets and revenues, expenses, gains and losses are classified based on the existence or absence of donor - imposed restrictions. Accordingly, net assets of Project Sister Family Services and changes therein are classified and reported as follows: Unrestricted Net Assets - Net assets not subject to donor - imposed stipulations. Temporarily Restricted Net Assets - Net assets subject to donor - imposed stipulations that may or will be met, either by actions of the Organization and /or the passage of time. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statements of activities as net assets released from resirictions. Project Sister Family Services had temporarily restricted net assets as of June 30, 2012 due to implied _time restrictions, Permanently Restricted Net Assets Net assets subject to donor - imposed stipulations that they be maintained permanently by the Organization. Project Sister Family Services had no permanently restricted net assets as of June 30, 2012. Contributions and Contributed Services - All contributions are considered to be available for unrestricted use unless specifically restricted by the donor. Amounts received that are restricted for specific use in future periods are reported as temporarily restricted. When the restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets. During the year ended June 30, 2012 the value of in -kind contributions meeting the requirements for recognition in the financial statements was $61,162 and has been recorded as part of contribution revenue. Use of Accounting Estimates - The preparation of financial statements in accordance with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Actual results may differ from these estimates. W PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) NOTES TO FINANCIAL STATEMENTS June 30, 2012 NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (continued) Equipment, Furniture, and Fixtures - Equipment, furniture, and fixtures are stated at cost and depreciated utilizing the straight line method over three and five year periods. Project Sister Family Services' policy is to ca17 =.alize any assets greater than or equal to $1,000 which have an expected useful life greater than one year. Income Taxes - Project Sister Family Services is a non -profit entity exempt from the payment of income taxes under Internal Revenue Code Section 501(c)(3) and California Revenue and Taxation Code Section 237014. The Organization has evaluated its tax positions and the certainty as to whether those positions will be sustained in the event of ar audit by taxing authorities at the federal and state levels. The primary tax positions evaluated are related to the Organization's continued qualification as a tax - exempt organization and whether there is unrelated business income activities conducted that would be taxable. Management has determined that all income tax positions are more likely than not ( >50 %) of being sustained upon potential audit or examination; therefore, no disclosures of uncertain income tax positions are required. The Organization files informational returns in the U.S. federal jurisdiction, and the state of California. The statue of limitations for federal and California state purposes is generally three and four years, respectively. - Cash and Cash Equivalents - For purposes of the statuinent of cash flows, Project Sister Family Services considers all highly liquid investment Q with maturity of three months or less to be cash equivalents. Subsequent Events - All subsequent events through October 30, 2012, which is the date these financial statements were available to be issued, have been evaluated. There were no subsequent events requiring recognition as of June 30, 2012. NOTE 2 - CONCENTRATION OF CREDIT RISK: Project Sister Family Services maintains several bank accounts with one institution. The accounts are insured by the Federal Deposit Insurance Corporation (FDIC) up to $250,000. At June 30, 2012, there were no amounts in excess of the FDIC limit. -7- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) NOTES TO FINANCIAL STATEMENTS June 30, 2012 NOTE 3 - LINE OF CREDIT: Project Sister Family Services has a $100,000 line of credit with Bank of America. The credit line has a variable interest at the reference rate plus 3.35 %. Project Sister Family Services had no c ."standing balance at June 30, 2012. NOTE 4 - FACILITIES RENTAL AGREEMENT: Project Sister Family Services entered into a thirty-six month lease agreement commencing November 1, 2007 and terminating October 31, 2010. In August 2010, the Organization extended the existing lease for another thirty-six months ommencing November 1, 2010 and ending on October 31, 2013 for a monthly payment of Approximately $5,588. During the year ended June 30, 2012, rental expense under the lease was $67,050. The minimum lease payments are as follows: June 30, Amount 2013 $ 67,050 2014 22,350 Total $ 89400 In SUPPLEMENTARY INFORMATION PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended June 30, 2012 Federal Gra", 1�,o r/Pas s -Through Grantor/Program U.S. Department of Justice: Pass-Through Entity Identifying Fe de ral CFDA Number Expenditures Pass-Through Program From: California Emergency Management Agency (CEMA)- Law Enforcement and Victim Services Division Sexual Assault Section RC 10221325 16.575 N/A 25,589 RC 11231325 16.575 N/A 245,828 Total U.S. Department of Justice 271,417 U.S. Department of Housing and Urban Development: Community Development Block Grants Pass-Through Program From: City of Pomona City of Chino City of Baldwin Park City of Rancho Cucamonga City of Whittier 14.218 N/A 7,822 14.218 N/A 5,000 14.218 N/A 3,150 14.218 N/A 7,900 14.218 N/A 1,046 Total U.S. Department of Housing and Urban Development Total Expenditures of Federal Awards See independent auditor's report. 24,918 $ 296,335 PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) SCHEDULE OF EXPENDITURES BY COST CATEGORY - CEMA GRANTS For the Year Ended June 30, 2012 Grant Identification Total Number Federal State Local Match Expenditures RC 10221325 Personnel services $ 10,613 $ 7,253 $ $ 17,866 Operating expenses 14,976 - 14,976 $ 25,589 $ 7,253 $ $ 32,842 RC 11231325 Personnel services $ 160,755 $ 57,074 $ 506,522 274,351 Operating expenses 85,073 2,826 - 87,899 $ 245,828 $ 59,900 $ 56,522 $ 362,250 GRAND TOTAL 271,417 $ 67,153 $ 56,522 $ 395,092 See independent auditor's report. -10- VF The Board of Directors Project Sister Family Services Pomona California We have audited the financial statements of the Project Sister Family Services (the Organization) as of and for the year ended June 30, 2012, and have issued our report thereon dated October 30, 2012. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards ,applicable to financial audits contained: n. Government Auditing Standards, issued by the Comptroller Genera; of the United States, Internal Control Over Financial LR: ort nff, Management of the Organization is responsible for establishing and maintaining effective internal control over financial reporting. In planning and performing our audit, we considered the Organization's internal control over financial reporting (internal control) as a basis for designing our audit procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Organization's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Organization's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control was for the limited purpose described in the first paragraph and was not designed to identify all deficiencies in internal control that might be significant deficiencies or material weaknesses and, therefore, there can be no assurance that all such deficiencies have been identified. We did not identify any deficiencies in internal control that we consider to be material weaknesses, as defined above. -11- 9 C E. R -o ?poi 34te 10, C5 . ,k..?x , .,, ,I{ { � � s,. e F�,, r n -- ' - - - - - L P 4, r; N t C P r. The Board of Directors Project Sister Family Services Pomona California We have audited the financial statements of the Project Sister Family Services (the Organization) as of and for the year ended June 30, 2012, and have issued our report thereon dated October 30, 2012. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards ,applicable to financial audits contained: n. Government Auditing Standards, issued by the Comptroller Genera; of the United States, Internal Control Over Financial LR: ort nff, Management of the Organization is responsible for establishing and maintaining effective internal control over financial reporting. In planning and performing our audit, we considered the Organization's internal control over financial reporting (internal control) as a basis for designing our audit procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Organization's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Organization's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control was for the limited purpose described in the first paragraph and was not designed to identify all deficiencies in internal control that might be significant deficiencies or material weaknesses and, therefore, there can be no assurance that all such deficiencies have been identified. We did not identify any deficiencies in internal control that we consider to be material weaknesses, as defined above. -11- 9 C E. R -o ?poi 34te 10, C5 . ,k..?x , .,, ,I{ { � � s,. e F�,, REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Compliance and Other Matters As part of obtaining reasonable assurance about whether the Project Sister Family Services' financial statements are free of material misstatement, we performed tests of its com.phdnee with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which 4sould have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of non- comphance or other matters that are rewired to be reported under Government Auditing Standards. This report is intended solely for the information and use of the board of directors, management of the Project Sister Family Services, and federal awarding agencies and pass- through entities and is not intended to be and should not be used by anyone other than these specified parties. October 30, 2012 -12- VICENTI, LLOYD & STUTZMAN LLP PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) SCHEDULE OF FINDINGS AND QUESTIONED COSTS June 30, 2012 There were no findings noted for the year ended June 30, 2012. -13- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS June 30, 2012 There were no findings noted for the year ended June 30, 2011. -14- City of Baldwin Park FY 2013 -2014 F Community Development Block Grant Funds JAN 0 20 Public Service Request for Funds Contact Person: Manuel Carrillo Jr. Phone Number (Previous Year Allocation): $15,000 CDBG Amount Requested: $ 22,000 Other Funds: $ 10,000 Total: $ 3Z000 (Please attach a copy of your proposed budget) Project Description: RECREATION SUBSIDY This program provides children of low - moderate and to very low income families in the communit with a subsidy that will allow them to participate in organized youth sports programs and recreation classes Currently, the City offers 70% of a child's registration fees in an amount not to exceed $125.00 per child regardless of family size. Staff requires that all participants provide proof of address and 'Income verification The Recreation �� and Sports Subsidy program has been instrumental in providing children with an opportunity to receive positive recreational experiences regardless of their ability to pay. The entire amount of $22,000 will go directly to participating families The department absorbs the remaininq costs and /or expenses for utilities, materials and supplies, building maintenance outside printing expenses, and part time staffing. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. For CDBG Department Use Only. Recommendation: Approved= Deny= National Objective/ Eligible Criteria Comments: Reviewed By.. Approved.: ORGANIZATION Santa Anita Family Service R E CZ"E'l V ED 4 Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 354/496.. 1. x APPLICATION FORM 3. x BOARD OF DIRECTORS AFFIDAVIT 4. x ORGANIZATION BY-LAWS 5. x CHARTER OF ARTICLES OF INCORPORATION 6, x IRS TAX EXEMPT STATEMENT 7. x MOST RECENT AUDITED FINANCIAL STATEMENT 8. x PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on January 3, 2013. , Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2013-2014 PLEASE TYPE OR PRINT Agency Name: Santa Anita Family Service Agency Address: 605 Address S. Myrtle Ave., Monrovia 91016 Street City Zip Code Administrator- Fred LoVa, Ph.D Title: Executive Director Administrator Telephone: (626)_359-9358 Fax: — (626) 358-7647 Administrator Email- fredloya(a)-santaanitafamilyservice.or-q Project Site Address: 603 Number S. Myrtle Ave., Monrovia 91016 Street City Zip Code Project Manager: Amy GraleV, MSW—Title: Senior Services Program Director Project Manager's Telephone: (626) 359-9358 ext. 137Fax: (626) 358-7647 Project Manager's Email- amvqCa -santaanitafamilyservice.org Describe Agency's overall function or purpose. Include history and experience in providing this service. (if more room is needed, please attach an additional sheet). Santa Anita Familv Service seeks to foster the well being of San Gabriel Valley residents by creating healthier families and communities through professional leadership and the provision of quality education, mental health and social service programs. Santa Anita Family Service has provided these services since 1951 and senior services since 1975. Has the Agency previously received funding from the City of Baldwin Park? x Yes (if yes, number of years 13 ) No Grant Amount Requested $ 5,000 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. See Attachment. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Our taraet oopulation is low income, minoritv elders. However, we serve an older adult and disabled /dependent adults age 18 +. The senior and disabled /dependent adult care management program offers services that enable our clients to remain safely in their homes and within their community. In addition our services foster independence and autonomy. Describe any special characteristics of your client population. In addition to the characteristics mentioned above, our clients may be frail, homebound, have chronic physical or mental illness. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). Requesting that funding be restored to previous service levels as funding was cut by $1,500 for the current fiscal year. The reduced funding has made service provision very difficult to all seniors in need resulting in approximately 50 seniors unable to obtain services as needed and provided in previous year. Goal is to restore funding to $5,000 for fiscal year 2013 - 2014. The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 7 regarding Presumed Benefits. Does your agency obtain this information? x Yes No If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes x No 2. Address Yes x No 3. City in which client last resided. Yes x No 4. Number of family members. Yes x No 5. Total family (household) income. Yes x No 6. Ethnicity Yes x No 7. Female head of household Yes x No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Ph. D Executive Director Printed Name Title Signature Date Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths). To determine the best form of data, please consider if the services prO irled will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals I Youths Households Please provide the actual number of your total clients to date and the proiected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual Projected 07/1/12 TO Current 07/01/13 TO 06/30/14 BALDWIN PARK RESIDENTS 66 200 NON - BALDWIN PARK RESIDENTS 1800 3500 Presumed Benefit income eligibility ic! nr%+ required for services nrn%tirjed to "Presumed Benefit" clientele – —, required --- provided ­_ as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons ■ Illiterate persons ■ Persons with acquired Immune Deficiency Syndrome (AIDS). ■ Adults meeting Bureau of Census definition of severally disable persons • Homeless persons ■ Migrant farm workers Which further describes the activity you are proposing? A) x The project will benefit a presumed benefit* clientele as defined by HUD. B) The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible-income persons. In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. 0 �z c m `_ Co Lo CD Lrp 0 04 C14 C14 0 04 m cc cn r r a) CL x W 0) c L a) M U N N C6 <1 < a a a a a a¢¢ a¢ z z z z z z z z z z z z z O �L.L m v �� a ¢ a ¢ ¢ a ¢ ¢ ¢ ¢ ¢ ¢ ¢ U) z z z z z z z z z z z z z i= tl ® sir C%4 CL I CO ¢ a a a a a¢¢¢ a a¢ a M ® z z z z z z z z z z z z z r = C14 U U a� z z z z z z z z z z z z z 00 a = H IL O L V N a ¢ a a a¢ a¢ a¢ a¢ a Z z z z z z z z z z z z z L O CO LL L U V) r ®-- ¢ ¢ ¢ ¢ a a ¢ a ¢ ¢ a ¢ a m z z z z z z z z z z z z z N CO e- ., N i3 >' a a) E v, a) w — c � , L U, Q Q a) a) U J _i Z (n a) � > > C L_ W �' E Q a) � \ J \ \ a) 4) U) C U C U U O a) Cn E C Q) ca to G vi °C Q 0 m (D � L L 't -0 Q] O � � to u3 4- O N M ® f N C`7 d tf) CO (,,- 00 a) r - e- 0 LO Q o 0 0 Q 'f) 0 Z ni o Q o Z 0 0 Q co Z ti; 0 0 Q LO q Z 0 Q Z U O d tl) _ a J O K d W 0 m ca E L L W O p d L = CL J H .W N O W t- Q Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires Barbara Veenstra President 2013 Jay Coleman 1 st Vice President 2013 Barbara Cavalier 2nd Vice President 2013 Richard Singer Past President 2013 Bob Proctor Treasurer 2013 Timothy K. Scanlan Secretary 2013 Michael Thompson Director 2013 Alexis Newell Director 2013 Traci French Director 2013 Gloria Crudgington Director 2013 David Shechtman Director 2013 Name of Executive Director Fred Loya, Ph.D W41:4M61A 0 150] 1, 1 All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally, shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. As the Executive Director, or duly authorized representative of Santa Anita Family Service _, I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Amy Graley, MSW Senior Services Program Director amVqCa_)santaanitafamilyservice.org Email Address Santa Anita Family Service Senior Center Program Description Santa Anita Family Service Senior Center is primarily a resource, referral, and care management agency. The premise of the senior services program is to enable frail seniors and cognitively impaired adults obtain services in order to promote and maintain the optimal level of functioning and to remain living independently in their homes, therefore, increasing the quality of their lives. Additionally, support is provided to caregivers of older adults and grandparents raising grandchildren. Student interns for the Care Management program would assist care managers on intake screening, home visits and assessments, care plans, care monitoring, and information and referrals. We have a total of five care managers. Four of our care mangers have bachelor's degrees and our case aide has over 15 years of experience in working with the geriatric population and their care management needs. There are three main components to our Senior Services program: 1. Care Management 2. Home Based Care 3. Caregiver Support SERVICE DESCRIPTIONS ELIGIBILITY FOR CARE MANAGEMENT SERVICES: Care Management services are available for adults age 60 +, cognitively impaired adults with dementia, caregivers of either of these groups, and grandparents age 55+ caring for grandchildren. The clients or their caregivers must reside within specific cities designated within Los Angeles County Supervisorial Districts 1 and 5. If they do not reside within these cities they will be referred to another agency that provides care management services in their area. COMPREHENSIVE ASSESSMENT SCREEN: Assists clients with short-term problems and assesses whether the individual should be referred to care management for further assistance. Examples of short-term issues would be assistance with completing entitlement forms, applying for Medicare or Social Security, property tax postponements, translation of documents and mail, etc. CARE MANAGEMENT: Provides advocacy and assistance to clients who are unable to manage a situation or problem due to physical and/or mental difficulties. The process starts with a comprehensive in -home assessment by a care manager and if appropriate, may include the client's family, caregivers, or support network. A written care plan is Later developed with the cooperation and collaboration of the client. Implementation of the plan will involve referrals, service arrangements, case conferences with agencies and individuals involved, and monitoring of services arranged to ensure that the client's needs are being met. The goal of care management is to empower clients to remain as autonomous and independent as possible and to assist them only when needed. If a client's needs change and more services are required there will be a shorter reassessment to determine a new care plan. ELIGIBILITY FOR HOME -BASED CARE SERVICES: Home -Based Care services are available for clients age 60+ that reside in the San Gabriel Valley, between and including the cities of Pasadena and Pomona. If a client resides outside our service area they will be referred to another agency that provides these same services in their area. HOME -BASED CARE SERVICES: Light housekeeping, Personal Care and our Registry worker referral service are the three core components of the Home -Based Care program. Light Housekeeping and Personal Care provide a client with a worker every other week (3 -4 hours per visit) for a maximum of 12 weeks of service. A staff person conducts a comprehensive in -home assessment to determine what program service will best meet the needs of the client. Clients will be assigned a worker based upon a waiting list and availability of workers. Our staff may also assist the client to apply for In -Home Supportive Services if needed or possibly refer them to our Care Management program. The Registry is a referral service available to our clients who either have In -Home Supportive Service hours or who have the ability to pay a worker to assist them in their homes. The range of services provided by these Workers includes but is not limited to the following: housekeeping, personal care, transportation, shopping and errands, respite care, etc. There are also a limited number of workers who are able to live -in the client's home if necessary. When a client cans to request Registry assistance a thorough phone assessment is initially performed by a staff person. The assessment will focus on the client's current needs, but will also focus on their strengths and abilities. Our staff will help identify a worker that has the qualifications and the work schedule availability that best meets the clients' needs. The Santa Anita Family Service Registry is a referral service and the client is the worker's employer. The client and the worker determine the number of hours to be worked and negotiate the rate of pay. (IHSS hours and pay scale are determined by the social workers of the California Dept. of In -Home Supportive Services) Our staff is able to provide assistance with interviews, legal and employment obligations, and a list of other workers should the need arise. All Home -Based Care workers have undergone a Dept. of Justice fingerprint background check, they have provided proof of their ability to work legally, two previous job references have been verified, and they have completed an interview with an experienced staff person. ELIGIBILITY FOR CARE GIVER SUPPORT SERVICES: Caregiver support services are available for any caregiver of an older adult and relative caregivers of minors that reside in the San Gabriel Valley, between and including the cities of Pasadena and Pomona. If a client resides outside our service area they will be referred to another agency that provides these same services in their area. CARE GIVER SUPPORT SERVICES: Community Education, Caregiver Training, Support Groups, and respite are the main components of the Care Giver Support services. Community Education provides educational presentations to groups of caregivers (and potential caregivers, family and friends of caregivers) about available services. Includes presentation scheduling initiated by the agency for the purpose of identifying potential caregivers and encouraging their use of the existing services and benefits. Excepted outcomes should include generating a feeling of trust and comfort, willingness to seek additional information on the services offered to caregivers by the Area Agency on Aging provider network and encouraging caregivers to seek information and services. Caregiver Training offers workshops and conferences that provide family caregivers with the tools to increase their self -care and their ability and confidence to handle difficult situations, emotions and decisions. These are conducted off -site retreats providing opportunities for caregivers for both temporary relief from their care giving responsibilities as well as providing training, sharing and mutual support in a group setting. Support Groups of three to twelve caregivers led by a competent facilitator, having the purpose of providing the caregivers with a forum to exchange "histories ", information, encouragement, hope, and support. Respite provides assistance in obtaining respite care, to permit family caregivers to attend training or support group meetings network. TELEPHONE REASSURANCE: Volunteers make daily phone calls to clients who are either home bound, isolated, or who have limited social support. The goal is to provide socialization and reassurance and to have a safety net in case of emergency. TAXI VOUCHERS: Taxi vouchers, bus tokens, and bus passes are available the first Thursday of every month. The vouchers, tokens, and passes provide local transportation for seniors to and from doctor's appointments, grocery store, etc. TAX FILING ASSISTANCE: Once a year AARP provides volunteers to be stationed at the senior center for the purpose of assisting seniors file taxes. Santa Anita Family Service Senior Center 60' ) S. Myrtle Ave. Monrovia, CA 91016 (626) 358 -1185 Azusa Senior Center 740 Dalton Ave. Azusa, CA 91702 (626) 812 -5179 San Gabriel. Senior Center 324 S. Mission Dr. San Gabriel, CA 91775 (626) 308 -2822 Baldwin Park Community Center 4100 Baldwin Park Blvd. Baldwin Park, CA 91706 (626) 966 -1755 All Santa Anita Family Service staff strives to provide services that improve the quality of life for clients while maintaining their dignity and worth. Our mission is to help ensure that client's remain safely in their homes and communities with appropriate assistance to prevent premature or unnecessary placement. BYLAWS for the regulation, except as otherwise provided by statute or. its Articles of Incorporation, of SANTA ANITA FAMILY SERVICE a California Nonprofit Public Benefit Corporation ARTICLE I. Offices Section 1. PRINCIPAL OFFICE. The corporation's principal office shall be fixed and located at such place as the Board of Directors (hereinafter the "Board") shall determine. The Board is granted full power and authority to change said principal office from one location to another. ARTICLE II. - Membership Section 1. MEMBERS. The corporation shall have no members. ARTICLE III. Directors Section 1. POWERS. ' Subject to the limitations of the Articles and these Bylaws, the activities and affairs of the corporation shall be conducted and all corporate powers shall be exercised by or under the direction of the Board. The Board may delegate the management of the activities of the corporation to any person or persons, a management company or comm ittees however composed, provided that the activit ies and affairs of the corporation shall be rL.,anaged and all corporate powers shall be exercised under the ultimate direction of the Board. Without prejudice to such general powers, but subject to the same limitations, it is hereby expressly declared that the Board shall have the following powers in addition to the ether powers enumerated in these Bylaws: a) To select and remove all of the other officers, agents and employees of the corporation, prescribe powers and duties for them as may not be inconsistent with law, the Articles or these Bylaws, 7 fix their compensation and require from them security for faithful service. b) To conduct, manage and control the affairs and activities of the corporation and to make such rules and regulations therefor not inconsistent with law, the Articles or these Bylaws, as they may deem best. 14"'s c) To adopt, make and use a corporate seal and to alter the form of such seal from time to time as they may deem best. d) To borrow money and incur indebtedness for the purposes of the corporation, and to cause to be executed and delivered therefore, in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations or other evidences of debt and securities therefore. e) To carry on a business at a profit and apply any profit that results from the business activity to any activity in which the corporation may lawfully engage. Section 2. COMPOSITION. The management of this Corporation shall be vested in a Board of Directors of a minimum of ten and a maximum of twenty- five members. The Board shall take final action after consultation with the staff on all major questions of policy and general plans. Section 3. TEP14 OF OFFICE. Directors shall be elected at each annual meeting of the Board. Each Director shall serve until the next annual meeting of the Board and until a successor has been elected and qualified. Directors may be reelected but no Director may serve more than six consecutive years. Persons serving less than six months of an unexpired term may be elected to six consecutive one year terms. Section 4. VACANCIES. Subject to the provisions of Section 5226 of the California Nonprofit Public Benefit Corporation Law any director may resign effective upon giving written notice to the Chairman of the Board, the President, the Secretary or the Board, unless the notice specifies a later time for the effectiveness of such resignation. If the resignation is effective at a future time, a successor may be selected before such time to take office when the resignation becomes effective. Vacancies in the Board shall be filled in the same manner as the director(s) whose office is vacant was selected, provided that vacancies to be filled by election by the directors may be filled by a majority of the remaining directors, although less than a quorum, or by a sole remaining director. Each director so selected shall hold office until the expiration of the term of the replaced director and until a successor has been selected and qualified. A vacancy or vacancies in the - Board shall be deemed to exist in case of the death:, resignation or removal of any director, or if the author- ized number of directors should be increased. The Board may declare vacant the office of a director who has been declared of unsound mind by a final order of court, or convicted of a felony, or been found by a final order or judgment of any court to have breached any duty arising under Article 3 of the California Nonprofit Public Benefit Cor- poration Law. No reduction of the authorized number of directors shall have the effect of removing any director prior to the expiration of the director's term of office. 2. M as 0 Section 5. PLACE OF MEETING. Meetings of the Board shall be held at any place within or without the State of California which has been designated from time to time ' me by the Board. In the absence of such designation, regular meetings shall be held at the principal office of the corporation. Section 6. A1,ZTUAL MEETINGS. The Board shall hold an annual meeting for the purpose of organization, selection of directors and officers, and the transaction of other business. Annual meetings of the Board shall be held in the month of I-larch and the Board shall set the date of said annual meeting. The presence of five (5) directors at such meeting shall constitute a quor-un. Section 7. REGULAR MEETINGS. The Board of Directors shall have at least ten month,.ly meetings annually at such time and place as it shall determine. Five directors shall constitute a quorum. The President shall, by virtue of his office be chairman of the meetings of the Board of Directors, and in his absence,, the next ranking officer present shall preside. Section 8. SPECIAL MEETINGS. Special meetings of the Board for any purpose or purposes may be called at any time upon -written request to the President by four directors. Special meetings of the Board shall be held upon (15) days notice by first class mail or forth eight (48) hours notice given person-ally or by telephone, telegraph, telex or other similar means of communication. Any such notice shall be addressed or delivered to each director at such director's address as it is shown upon the records of the corporation or as may have been given to the corporation by the director for purposes of notice or, if such address is not shown on such records or is not ascertainable, at the place where the meetings of the directors are regularly held. 0 Notice by mail shall be deemed to have been given at the time written notice is deposited in the United States mail with postage fully prepaid there- on. Any other written notice shall be deemed to have been given at the time it is personally delivered to the recipient or is delivered to a common carrier for transmission, or actually transmitted by the person giving the notice by electronic means, to the recipient. Oral notice shall be deemed to have been given at the time it is communicated, in person or by telephone or wireless, to the recipient or to a person at the office of the recipient who the person giving the notice has reason to believe will promptly communicate it to the receiver. Section 9. QUORM-1. Five directors shall constitute a quorum of the Board for the transaction of business, except to adjourn as provided in Section 12 of this Article III, Every act or decision done or made by a majority of the directors present at a meeting duly held at which a quorum is present shall be regarded as the act of the Board, unless a greater number be required by law or by the Articles, except as provided in the next sentence. A meeting at which a quorum is initially present may continue to transact busi- ness not-withstanding the withdrawal of directors, if any action taken is approved by at least a majority of the required quorum for such meeting. 3. V� SM Section 10. PARTICIPATION IN 11RETINGS BY CONFERENCE TELEPHONE. Members of the Board may participate in a meeting through use of conference 1z telephone or similar communication equipment, providing that all members participating in sucla meeting can hear one another. Section 11. WAIVER OF NOTICE. Notice of a meeting need not be given to any director who signs a waiver of notice or written consent to holding the meeting or an approval of the minutes thereof, whether before or after the meeting, or who attends the meeting without protesting prior thereto or at its commencement the lack of notice to such director, All such waivers, consents and approvals shall be filed with the corporate records or made a part of the minutes of the meetings. Section 12. ADJOURMENT. A majority of the directors present, whether or not a quorum is present, may adjourn any directors' meeting to another time and nlacze. Notice of the time and place of holding an adjourned meeting need not be given to absent directors if the time and place be fixed at the meeting adjourned, :xcept as provided in the next sentence. If the meeting is adjourned for more than forty eight (48) hours, notice of any adjournment to another time or place shall be given prior to the time of the adjourned meeting to the directors who were not present at the time of the adjournment. Section 13. ACTION WITHOUT MEETING. Any action required or per- mitted to be taken by the Board may be taken without a meeting if all members of the Board shall individually or collectively consent in writing to such action. Such consen- or consents, shall have the same effect as a unanimous vote of the Board and -shall be filed with the minutes of the proceedings of the Board. Section 14, RIGHTS OF INSPECTION. Every director shall have the absolute right, at any reasonable time, to inspect and copy all books, records and documents of every kind and to inspect the physical properties of the cor- poration of which such person is a director. Section 15. C01,11ITTEES. The Board may appoint one or more commit- tees, each consisting of two or more directors, and delegate to such committees C� any of the authority of the Board except with respect to: a) The approval of any action for which the California Nonprofit Public Benefit Corporation Law also requires approval of the members or approval of a majority of all members. b) The filling of vacancies on the Board or on any committee; c) The fixing of compensation of the directors for serving on the C7 Board or on any coimiiittee; d) The amendment or repeal or Bylaws or the adoption of new Bylaws; e) The amendment or repeal of any resolution of the Board which by its express terms is not so amendable or repealable; f) The appointment of other committees of the Board or the members thereof; t D_ 2 4. q --.) g) The expenditure of corporate funds to support a nominee for director after there are more people nominated for director than can be elected; or h) The approval of any self-dealing transaction, as such trans- actions are defined in Section 5233 (a) or the California Nonprofit Public Benefit Corporation Law. Any such committee must be created, and the members thereof appointed, by resolution adopted by a majority of the authorized number of directors then in office, provided a quorum is present, and any such committee way be designated an Executive Committee or by such other name as the Board shall specify. The Board may appoint in the saiiie manner alternate members of any coiInaittee who may replace any absent member at any meeting of the committee. The Board shall have the power to prescribe the manner in which proceedings of any such committee shall be conducted. In the absence of any such prescription, such committee shall have the poorer to prescribe tine manner in which its proceedings shall be conducted. proceedings the Board or such Committee shall otherwise provide the regular and special meetings and other actions of any such committee shall be governed by the provisions of this Article III applicable to meetings and actions of the Board. Each committee shall report at least annually to the Board of Directors. Each committee shall keep, at the office of the corpora- tion, minutes of each of its meetings uThich minutes shall be retained for five years. Except as specifically provided by these Bylaws, each committee shall act only in accordance with the instructions of the Board of Directors. Each committee, the Executive Director, and members of the Staff, shall work in full cooperation and in the event of any failure to so cooperate the per- son aggrieved way bring such failure to the attention of the Board of Directors. A, EXECUTIVE COIT11ITTEE 1. The Executive Committee shall consist of the President, First Vice-President, Second Vice-President, Treasurer, Secretary, and may include two other werabers of the Board of Directors as the President may appoint. 2. The President shall be Chairman of the Executive Committee. 3. The Executive Committee shall have full power to act between Board meetings on matters of policy and administration. 4. The Executive Committee shall report their action to the Board of Directors, and the Board of Directors shall have the right to rescind action taken by the Executive Committee. B, OTIU,,R C01-R-1ITTEES 1. The President shall have power to appoint additional coi-canittees from time to time and to set forth their duties. 5. Section 16. FEES AND C011PENSATION. Directors and members of committees way receive such compensation, if any, for their services, and such reimburser-iient for expenses, as may be fixed or determined by the Board. ARTICLE IV. Officers Section 1. OFFICERS. The officers of the corporation shall be a President, a First Vice-President, a Second Vice-President, a Treasurer, and a Secretary. The corporation may also have, at the discretion of the Board of Directors, one or more assistant treasurers and one or more assistant secretaries, who shall have such authority and perform such duties as the Board of Directors may from time to time determine and such other officers as may be elected or appointed in accordance with the provisions of Section 3 of this Article IV. Section 2. ELECTION. The officers of the corporation except such officers as may be elected or appointed in accordance with the pro- visions of Section 3 or Section 5 of this Article TV, shall be chose- annually by, and shall serve at the pleasure of, the Board and shall hold their respective offices until their resignation, removal, or other dis- qualification front service, or until their respective successors shall be elected. Section 3. SUBORDINATE OFFICERS. The Board may elect and empower the President to appoint, such other officers as the business of the corpor- ation may require, each of whom shall hold office for such period, have such authority and perforre, such duties as are provided in these Bylaws or as the Board may from time to time determine. Section 4, RE1HOVAL AIM RESIGNATION. Any officer ivay be removed, either with or without cause, by the Board at any time or, except in the case of an officer chosen by the Board, by any officer upon whom such power Or removal way be conferred by the Board. Any such removal shall be without prejudice to the rights, if any, of the officer under any contract of etuploy- ment of the officer. Any officer may resign at any time by giving Turitten notice to the 'I corporation, but without prejudice to the rights, if any, of the corporation under any contract to which the officer is a party. Any such resignation shall take effect at the date of the receipt of such notice or at any later time specified therein and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. C, Section 5. VACANCIES. A vacancy in any office because of death, resignation, removal, disqualification or any other cause shall be filled in the manner prescribed in these Bylaws for regular election or appointment to such office, provided that such vacancies shall be filled as they occur and not on an annual basis. Section 6. PRESIDENT. The President, in addition to the duties prescribed by these Byla4,is, shall have the usual duties incident to his office, and shall be an ex-officio member of all comiiiit tees. 6. Section 7. VICE PRESIDENT. In the event of the absence or illness of the President, the First Vice-President shall perform the duties of the President, and in the event of the absence or illness of both the President and the First Vice-President, the Second Vice-President shall perform the duties of the President. The Vice-President shall, so far as possible, cooperate with and assist the President. Section 8. TREASURER, The Treasurer, in addition to the other duties prescribed by these Bylaws, shall review the accounting of all funds el"pected by the corporation and have the usual pm7er incident to his office. Section 9. SECRETARY. The Secretary shall keep the minutes of the �- of the Board of Directors and of the committees as set forth in Article III, Section 15. The Secretary shall, so far as possible, take charge of such correspondence as the President may refer to him. ARTICLE V. Staff. Section 1. The Board of Directors shall select an Executive Director to serve at the pleasure of the Board of Directors and at such compensation as ttie Board of Directors shall fix. Section 2. The Executive Director shall have general responsi- bility for all activities of the corporation, and may attend all iueetin.'-s of all committees, but shall have no vote thereon. Section 3. The Executive Director may present to the Board of Directors or any of its committees, any matter affecting the policies or activities of the corporation. ARTICLE VI. Other Provisions Section 1. CONSTRUCTION AND DEFINITIONS. Unless the context otherwise requires, the general provisions, rules of construction and definitions contained in the General Provisions of the California Nonprofit Corporation Law and in the California Nonprofit Public Benefit Corporation Law shall govern the construction of these Bylaws. Section 2. AlIEND14ENTS. These Bylaws may be amended or repealed by the approval of a majority of a quorum of the Board, ARTICLE VII. Corporate Seal The Boa--rd of Directors shall adopt a suitable corporate seal containing the name of the corporation, the date of its incorporation, and the word "California". ARTICLE VIII. Fiscal Year The fiscal year of this corporation shall begin on the first day of July in each year. Revised March 28, 1984 7. 0 �fl ri I OM 0 ��E�RHOTMR@l OFFICE OF THE SECRET RY OF STAjl'�- f:N lucti Cc lil t6.1 MARCH FOND EU, Secretary of State of the State of C. alif om la, hereby certify: I I i r L th12� is That the annexed transcript was prepared by aria - i ()111ce frain the record on file, of which it pur -ports to be a- copy, and ttiatt it is full, true and correct. IN WITNESS WHEREOF, I execute this certinricate and affix the- - C re at la, Seal of the State of Californ this -17- 'OCT 2 2 1979 sgcrc�ary Of Cl �' � �fl ri I OM 0 ��E�RHOTMR@l OFFICE OF THE SECRET RY OF STAjl'�- f:N lucti Cc lil t6.1 MARCH FOND EU, Secretary of State of the State of C. alif om la, hereby certify: I I i r L th12� is That the annexed transcript was prepared by aria - i ()111ce frain the record on file, of which it pur -ports to be a- copy, and ttiatt it is full, true and correct. IN WITNESS WHEREOF, I execute this certinricate and affix the- - C re at la, Seal of the State of Californ this -17- 'OCT 2 2 1979 sgcrc�ary Of �Ij % :z NEI c CP MAY I 1"-q L Y 9ERVICE C1 I qJ1 4 FROSENTS CIF ALL MEN BY T"E- 3-" . , '. -.7— -Y v 0 1 erSiEr�dL 'do herob =1d tL r 7v hr- t w a, g nop hc'PUTPOse of f C=ir '"toc r "f Or t ge the i4 r.orpora tior- on-Profit ti on i=4er Pr ori t Corp O-M ' this,. ,, States Of CP-1 and C ;C DO E y SEE F.A.14 The name. jLSieR !A rir ry Pu Poses hich the s 'or The BPacl f c re f 011=e(i Co rp t To f on t6r- b the off Bring 01 ly life Iartic C c ;ro-rk a Ls" P� ride n, restate bo (2) To individual 5 y ELe...3 'b n tag ed f life; advice- and b7 cm t--ainlll jj -c�nselj`a7 nd eri_ d Problems ii- dif f i- u7. jo 5 a, n m on' jj.ji-iSing to „sm uni t y all of the 3C a ntaged d i sad -; ne ial aid t TO rer4er� -. in. s t'amuorar-y- f &r'd fumllh d by- anY . ., be_-, 'rlrlot' aid SUCh ime govern or.- 0 ta-e ;v Y, ',n programs take -Pa (4) Tc t 5 e erk in c 0 Un t for social be t t e other P gEnc,? to 55en`the;abasaii S6C45ty 4- tning the uaaV vl:ich P- Ie ;he 07, G3 irlg Of ,at -i �-i`7 - r - 4a; F - z ,..: 4.b.ix. f .,..�t +- .,15,.`.°- •-,.'-`i.`""'° It - � �� - r . , v Z � �t - � , ;�: � 1 -�^ ^€ "{ • FM % ��. 14, •'.xh .t a'i 4f' f11 LC Y1GJ 4. �n ns-,�L Li J VI.r A. 1 W trr_ ci ari - T• 1 rf 01 To I` 8L< f3'tia. -n t 4i mp Pd VR-Ya�'i .L4LJVs4 `.IC�fe dy y.�rp, �s� ryi j� ..•., jt' q., �g gpytq ��.y q•: yt�.{y �o tom'`- '✓�•t "'(," -`� C}'F' 6si.i.J -, uJ- �+Va�iVVr. `'M �`Y F '¢ -} •, ts(t t r - .. a �F... •�,,, ,,. e ze 4i0 ' ��, %� 1 '� t�i1k .. '. of t 4 • _ Y � Ys��tYa gGCIt21 Xs ' F�4cbe m y � ' '. fix& P f ,lu tit [ZfI b 1 g dt YS1 . ,tJ s 1' S 4j Fr+4Y o Q ra:A/tf i . �BAi Sid jSQif C} �+ Y . - ti t iE i • �QL^eliSEiT'� or, Pry - _ or, Gar A s g[s - q s+'`. nii -" fg - niv�,'.'�, r mod' g[ Qi ,' =ZI. z-"' r . £ �t {r"C CCS v t �3 O�' b . p mot. ' the °z"$ Rt.Z' Ii y to i ?iiv c y a to n in L he of to FuRt Ga arj iG :. FLaS'.G+ +6e s rTgZi�ICGQ�.r, O�ygxsa Oi tk i Of rLiAL ,r, IS�. if'K 4. jes, pgrg 2a.S. \.T+a�] ^t i% y�y�. q fis f iBQdbs vh+-. are � Be s of The the F! :.r Q �® yam $. �yy.Fi- � �i.� Y °'rat iFi . 6s L y{�(Rb d,j.j, u''V ''d ti.Tm Of M++.•• 1 „> y� p•� i.--d o Sski iai: -+ .; :, tt, •r�r Lab n C, pp-0 i.i} [t ` r Ple0ti c a of th, .rr � �* ~ Y . _- ' S' � d Yrda�+ � � • l id V � V y'e M .t C � -f ' � L � (i$ ' 6 �'4r � r°° ii� �°P— �.� 1 /Ta °i � 2 e`= ,.s�tlr V . i._ - + ••� F ; K �-ia Pp4}e S4 -FIiz;.St^+th * s. -:J ��,; fit { ..$ t; < " y S� •'}-'- _ �. " f � °. '3 `� '"t slif o ta ^° s -t? it t. 21 `o } _'Cl GCf}Z��,�� f�,j�s,�iir�� t �F33�fo s ui s r r E• -.�' t� _ - x _. •pr�� ggy� .fig, �g �. o ttip 3� 1Rttt } yt /LAG _rr3tli Iagd r��" t }may �,q&d, uFy` i'i13 _ �, •fit 4 it 7. iT 11 wY1V,YT" off. YYYNZQ'� none JAY. _U -A "K V 0, 04, On K Fit L ry Ave Phi OV 3 te d m,an Q01 239 Morton T. 1, toil Callf_ornin Mo- ia I A k Colorado Blvd., Path __-v_ xalse thkji 1100 California 017339 ,Prospect Ave Ruth, a AW A qlAfornia ,x 'fill Im r c) to Avo E Mcca 327, 8 F Cora Calif arn�iv_ 4 qu-232i West�L_omcn Ave., stop It .5 Cliff apd A.' 10 51 232, Fast Calif ornla A MO, P­ Q-22 t Lornon A ,to Ja not MLLrirC. -Sol IT A 15 �"M "I Q746. East Lime Kh AVO.Y AA-" Op. - lis 1v in A. �Q lion. e 141 36 Ncrth 5 th Avo en Peters �4 C alifornia W s jamon Ave., : A mo,ra A. R 6 'Onrovla, california -will" o Heather Oather Heights Ct", Cli Wilma U. 'ShaltonQ,� . -,rjroaia, California s l2a oil PA T -N; AIN Vista, KOKonap Xic�nrov4a, now A, Ber tha =1th t 429 East Cypress, Monrovia, Calif O nla x Q 22., Grand ,Ave..-- fford'E"; Monrovia," Cylifornia. Aso N-0 !IT A , N GOP. j&37N;' May low r Avo i 3turgeonQ monrovia, Califomll . ... 0,45 Royal Ce lot Mcrxervia, California.. tars of COrPOrat!Or� gin? u-, coo r,-.of -"-d-Irce duly o teY by � the! mmbe rs of thiS c ha, ng ed by y-La1w Wr poration. members an d� their q1,14 mbe numPs. =01- r 'JIT moot tho is thl; dlffarariKclatsOs 9" gay P OMPTO coo 10;4 v, F, q,l_ —1. ":q j L J� q Pq 9 11 on ELU OF_ c AiLIFOR�IA STATE,: LOS �V �COTJ JY OF 1., 0 me f e V A PT 1952,v­bo 01 this 14 th.: dej th6 -ou Los; Allge'691 n-F M M' r sinned P_ r "I-thtrain, dul Smote Olt of t Ga,jif orniP-" �`residtng be th S. .13Y`b­_q a' 51 �'B Bakers, n --;V-.- .,:,- w, C: -,- w. 3 w or If . , ." "_Plo P_ nor Dre-Per, tanne -Y, -i,cough1jn;`[ Ka the r.i P 'costellor; ame, y*; _lK0j5i3 ljjuthl Y IT .0no Orton, T. 7 et Brad Wilma L H, A CZ if £4r A McKay, `v -Speer, and j Sr ? -ord. E .1 f I ton, j . Sho vhose t r1P "-be-Aho ',Persca Stuxgo� to on,, -,.Jo tin ':­," ;­. 't-1 t•' , I I ­ti -acknowledged to kl' who r-'=e n t L a subscribed to' ti t band, and Me, that V 0 xe cu to t - 7 t, MY_ J. tness- � In • 3 V f it!at �abo eitifica b! -c apd the'_ day- -of f ic ia seal E. tt e r A 0-:SEL Cl ry to-Ta S te. to n . ..... TU county 8. my 2 53. -Kpires -Aug. �j -4, -;4 !.V 7 l7t - �;44' V lot t T - '_f��:. �rf`Y L£ {3...t11'~�'ii'.l�i#1' `• ?`. r if 'J r,k rli 1 - tE'��r,. ���� � S' r. .... •• - y }' ry 4 [,;,y,, y ilL 3.t S. tJi - i.tri \a:iJ{ •� :c.: �',,.j �. - _ 05,p tires Iteimne Y, oil 11 _ L i I f3= Irks r c t ry u�l ,e its t,. -flog CBjint of. Lbg n Its j , -' t- ,.,,y j Q3 �, f3i1�i�: �2a.1• �+ifcrSi,(�$rfi t}TI::I � � 2 -!I diY s vichitt" instru-nont, and �+ho =.I h&ae.'litI Into nat "sty t�ar>ei: ar -� .In . ��itrteac �f'harE3of, .. _ _ offici i seal tlto`dsg at! `_r�arin .this certitf.cat�s t2rat 'above t 41 1 Y� F yp•y+y ._.+s.�..�� ♦� 163II� Z E}3' _ r' mot• V�6 .4 4 •p _ G r' ;,,. ; ,r� Ci}uZlt? , arid: state � 4 z L Vs.Cvr.iaaicrn EXpiz°s,.�T19,a_ _ ..^myk QG ? k IiT STATE OF., CPjT OP4 —k _ J C J V 4 "�7 1 L V+� tXi - u'L +, r: f Fielcrie' �t . f'jorri5, E7n th is . I8th d ay; oI'.: A pril ;-.195 �� oz�s ' sae, �r> State o l' C •r i f' orn 1 P r � t of s"Angeles, � Call if -for the Coon y . Notarg .Public ir,'a, az�d:'s orn, "gsrscrall.y - appdar°3 � e2Vin ` i j- 4jn dui` c0=1i.ssioned Ih those. ra .'-i s sub3cribe3 o' thn A , p; _ t� , nc�;rn to rie Ito be -the. psrson { SaZthL�x ho a instrs3 si> �;�aZedged to` rte ` the te.he eze ument utea _the s- =� ' ar erg r:tv set slay band =and offici8l Iritrtes TKherso�' :a haQ'h - _ { this cbrtificatc first ab -," .vrittert. , seal the day and fccr irr_ i c _..:_ - `�.;,� ��• ' ,tip � �i��- '2''"ti., � - � {ti4 , u c n an or ° r County: anti. Mate' "Co isaion Expl res.'Aug.2,I953 _ 4 �sri�,t n f*n T:T T, �1L?T 5 A.i �`� e.:-`7 Linti.i.S' S.i11.��s_D% y ' @ gelene' ' .L)i1 't'ttj..s • 2Z3'G' £�Sy'; f�i � g ; .- 9 e 02' Loa AngsZ�ts,ete o+' Califgrria, F . public in and fir the Caunty: ?3a ai.d' =:sagxn gsr`aor gig -app,- eared vaned del i3IIicZ,fSd_', re Bid f%g thei ,j iii; c .( y,, tom, {. t p' ar Bon 71: ose. I:ae- i i - tubsc ribe t `t the '3i tai i'}i� ?y .� v y. Munro, know-n tc me to s the ' 1 Y€ ' $ho c uted .the u--e —ant 'a::? x.o a�flvled'g? Lo sxeYt { ins tZ s , T r ' brut- 'axe.' officia? y Zr � #i�n:zis3 Wa -3rd "'I breve hereuntr� `set t' . >4 ''t if Y_ ` firs BhBYO i rittOn. cr_Z to dsy ark roc r 'In:. phis ce . '•I .... BETZ l/Q SL+iG�:a++�- ` s G:�. seSt3i2':7Zt8'- :.2,3.1J'• 1 f> 4t, S•-, �4 �sS �. �.s- :j .�' [ a' fir.' t�s t -4 �.x...._ `f n � _ �' F d OF ART I L&S 01' Ix;CORIFFORATICH OF PAI ILY S VICE OF mCPf ffVIA The u,dcraigned, John C.:.i�alcFet and' gYcilar Vii. Iho�pr ors,, do heaeta , comfy that :they► aria, -, tivRls�, and i,ave Lein at E ?* rat fined, the fit lg =elected a�nd'=acting presic�± nt a 'a California. car - acrd . wore =_tart' of FALMIL i VicB 4 t3 ZA, ;. and 'Further than porn -ion, Gnu: At a regular. <eting cf: the_.boa:rd. of directors • of said corpora tion .duly hel€f at_. iti., principaal office for ttac Y` % pnrpvias, 1California, a3t 3:3 o' clod tz� n ctiun of business at = n there eau �. on Lilt 25th' day of Juna,'-19�1, atr�hich �.etirg art -.11 times present and acting 'as. qloruns o£..th *eaabera .oL' said adopted beard, that following reaolutiona we duly � �iF� R &3, it is deemed sby the board of directors of this corporation to be to its beat interests and to the bent interests or ktg a"embc°re tt•.at its- articles of incorporation bo vu.ercied by adding thereto,' :RIQH'� to read as follOwc- 6 .. == `the rsst earnings of the cor- "£I;i? Tiia 20 part-'o .,Q rivaate mnm- poz �otr shall inure'to -the . ber..._it .�f any p � 4T ben th r�oF, or to `a�any-other,,. individual.: In the zRnG of dissolution th-A asset$ :oi the Corporation will I�� - transferred' to a .fund, ,- foundation . or corporation organized and-oporat64 exclusively for'eh~ritable pur- f ;posses, and is the evlftht of distribution; 't:�s distrity.0 aha12 0: t�rr3 exempt. it .fed i°aI` °irsco �s_. tax 2iab13it�. - IiESt}L`JED Fi3I?iii that the _board -..of directors of this rovea� said nd�rst'of i t 3 corporation hereby ado ,a - _ a~rticlea3 of incorporatiers. REZOLVED Farm% that th *'presides shod the accr ry- . of tiaia corporation be ar�d`t €sA$ hereby are auti_orized a ;rd diroctzd to pro6ur* adoption..a�nd'aggprora l- t of�tho7m,2 =bar; am3rsd* wet t by the yotq of tno- thirds of'a q o£ shits - comer _Ltion, and, thereafter W. sign rind .verify bl? -the!-form and Chair oath3 ct8 to .Ti"�ao�#aCalifornia Corporationa�Cocly, required by. erection 367:2 and In general to do any and.::atl.z `- things, recca~3ttry' to, erfe^t a 33 a and: F;�d Sr:. ccordance. with � id EC�lan , 3 72 ; of co: moo: • �4t`at apeci;si atin� ofF t<za axcmb�rs Rai: � Yiuci`. dffic or the tran�acYlon' _1 po ®ition'd�iy bald ass $ 3a# p not a� ii n. a bU3icleaS!l 7 Ott ;3..on the 7th day of.Augtst,:lgb1 t,a� K fol low _tng ren0lution wan duly.adcptedt' a f! 'iEs From the board cif`` directors of this' cr�rportio �t : * ul€cr re*etLng duly held ora ttae ..26th dad of .gun , 1. ofFic of"` this <crPoratjv} laolcad� r j 1961, at tne_ princip_ edoted hand apPved ;�� re$l s t Dior o� i $ raiiforr:ia, . a `# ;.. a. chid.ca rdS a�°aandmsnt- of; `the "articie� o f adding��`� - of = thin Goxporation arannding ash �i �a tic2es by.; article RIQ11ri to react as ..Q ttTy/•°� np r� { `rte of ;tha n8t' ar�ai[sgg oi` the coy =: 5i CIT, iY: o p riVaty Pflr��lucs n ll - ir:ure `to`. the `bcr�afit' of` ' ar= p .Ira �� ,� or ": any.: other �ind3, ?idual . r,. mberj th�tr�oF, po at b event f dimsolutior!' the 'fund,'foundatioonrorrcor -pOr3- a�i11 bQ trarsaFesrred .to. a'; fund, ' for charitable Lion organized and operated f di3 ribut the dins - urpoaes, and in the'evenT, tftromt edsr2lnincome tax trib1uytee b tall :be:`O ex. r'. ♦ Ii�Uilityj ow I`3G;€�. Tf�.1 RF g5CRE, BE 1T`yR OL4TEI7' that the foregoirs the members of rant of the srtirlea of ineo pbr^tion- r�avedibyccrporation '= r�c�d the as & hereby - is edopte� "and aPP ded b caddirag this corporation and ti}to;rdad: &5- herein set forth. thereto Art •EIGHTH , T :, °..:- endet 1taH adopted and tagpi o�ad Three° The f ore gvin members.. . t�'1Q tot8� .YO$C. of 'T� �•- at said s:eMbsrs� . r.,tseti2.g'by f r of _'use abets ai�'.said corporatiOn ; Pour: _The; total t tled to Fate on Or consent -to ;the. adoption., of such - d aexat n r i _ F.. t cf raid: ten peer cent, or 22 mcmbe a . GOriStit:zte a c}uora: is 2� o g - { ut �d C this I"FTiFS�r i'�FiE F,s the. undersi ned have IN Z . P:eec t <t og A gust 19x1. cer,ificate of ar�anci�ent tnia $th' day ecre s cre i ;• E t' 1- P ii _47 _ i + t-'• {1 ;C -v , <cf - +!'r t:, - 1 i•`A t ` Fit +` �ri` !, t `�t` rt;i gt� - ' a h ( _ [ -t {'- t E #7 S 1 i F'Xy J! t�`t 4i s'p 1.It u i PF "tJY ! 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'' tr., •!. 4 ,t t ? i 1L I �..= r t! i l�• 1 i _ • t .," + SiF .tt .:' C� T�}'.j ;'f: ti ''s -{{ 1 t; -M1 It }t3ax } -tt st' tl rN t- ,. ,� ,r• � I- E l , t, .�. .t � .Et nit � �r tL ���ij. -� 'ti� L. rt -t. z - •� t KK h r 1 F-*.i i q .._ �. -f 'Ft (. [�� fir" 't 'e- • MS OF JES ;� II' #•, y ijtll y J _ •f. john�a -}• _y ❑1., ( y -�,g., E +... Glld' a�i f7tt761�i,1��- •;tl [Cj YES is >= t r „E self dcpv ,ea ;and i e•ya s S ' i } f a�sorYt, cacti or' 1 »d ¢t d �, �il.snu f/t ; .,., el �,`y al Vine ei *°ttbiL�S�Y .. 1 a�itl was r cd `vhi tprosidQt ore -0 �r.CIICtiiiQ#�t$ A•ICandmeritfT, ;for..ao�n - [ � t�; ?{ - .:.•., •, . ,-. `o'ratIon..tie5s�in .. ' ' r t1-7-;C Yal.iforniet' c,orp i - f F: ,!�orvice of Monrovia, „l,,,,., �. i !, d F F Far�Yily,. > :G' � <:iE �'= and rns at: �s2i of •st�i 4 on''i15 t. r> 'jhOiiY�7{1 E and' >heila.'.. ; I }. :,t:t mentkoned, ; Tw.tt , i t. read k r oration« fj tti�Zt'cach� ba r timca, tEY' isocr4tary of,x`aa�d `,cQZp s ¢E art true : t. $t�temenv8 tiler$ ma{ a is ti£ic€�t end tt�a thA : _g r = ecid car _ tztures purgortizEi� the ign t.; s tiecnoxsledge,, and�thtzt ;° ; r ovn / resident arid-*: accretary theret to be tic si.gntitures: o£ sald1Pr 4 „.Lf, i.. ecre`ar�, f. ` of sad ;gesident and s are tN genuine_. sign : j`:`,!T ?:;:'�' -j- t' rSL3pETCtY�°.ly` ... +5' ::.: 'i' t'. {1: ty:.rt`tE I t.z'fi::i,,E " -• .'[;” IT { _ •t-T� l..,,t'c f: 7• f rRFire - .r - � .. - `i - , .t�7: •.i:,'d "r ".f,,.} .-�• -. _'t- ..tit. Y' -" � � '� _ .. �s_ `:1:,'_r{ -!' .F-ts:t r`! 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S t t T f j �T = � F L ; k :d •�}�c G LC An tin(* is $tht1`t, t TI' Egtt Of 1S >E n of California , .... � ;I?�; [Ea_ =�;.EE.. ,:Ei - { =: - �n'j.. ` i t P,; ��[ % %;- t ". t +, e # F.i:: i !• 'tt Y �_ ,'{ , � i t 7 - � 7- t t" T L Z•ii`, '[. .i- 's, _.f t :t, - E•;y}F {fi' Sr1} T��Yht "�,'[t { e rY.r SI # tT -iJ i. t.F t t, -Lrtt u tF �' yt. _ _ •` t pi -`. ri:'t, (f.1ii r'•, &tsytr `t_# i r 'T, t�`t { ",E 11�itr: u ,t t t f., - 4 #'`ifa'x•' _ -� r' � i 3 't:ff31 "� {u<`- .;,3,• -t #'F `.E�'d;i`��r";?t'" - `.i- F'�''t•.�t '_�� tk `�4 t .T� . �t - _ _ ii .ty .r�-*1': '• {{_,��� %'# �:�<: j: rt „r�a 'x'3 �Y S'~ `i[-° .F'. .7,. _ .t - !E: ;.tom,•,. cs,FF,..Mif';'1;i�_ ,:i,, >x:,,.r _f''�' - "f� r- - � if _F t t •F¢t..i's�s4 f+Ft.{F.'�:;:f.;!�`,Yt` �i >i" t .E ft: r� i. •E. "'. `. 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I Cod 0 f C 3- f ..... .. n and Ta xation read a C amen r., nd t,,_ t Artic 13 is corporation T Tll�, t n anS Of"th' is 3 y' SEFOV ICE, 11L raliTA FA-111L a w, rd'of direct thy`` h Cf Tjp -arp 'that rssaTWE hereby.RdOPts �,j t ao r a t thir3 It Ar t ic' hi t Eb. p SOL Dry be-- adcpticn .,thirOC ,to"_ pr f aLnd n r P S 1.1 • ,3riz -gdinc I tjj s,E L iP 'I el'. i. 4t J!" 7 �t t u 7 I Ile it !tl - 7 J, t on d vOtify.- 4U I f icn tlon;' ar-j,� tjAlreftf t�rl, to in'ii Uln i- 1!: 1.::,:: t1in - a tV file' ju by,*. 6 F form 6 f cor •I/orF te, f tqjmb�rs n ,the O:C far` the tr - nep P, incipal: ho July Y P IDU- 30 j • wag :10,i jution. wing, re so L •zl. Sr f the �ff thin a 71y tho' bo'Ad "Of 1; the' 29th v -ting; duly' hildi. on, of its' COT: f a n t the principal Of 113 !- B ". . C'jiforn 0 rl at j!onrovi1Mt:, n t:3 r P-, t Lo n locntC, d 'board n -cos blut ion'; -5 of Of tt, t* _tic es es atiic.tial por, g; WO r d B T, tfoljO141]n -v IGIIT-11 tile corporation .1,3 prop^-rty" and h to rel igi-Ous T n F- d,3a jl� -ur- -;0ambly hosPitnble P L,-rn. i f ic cliz!xjtmbl•2; c - of ance .4,41th In ,:: C-r p of Califo qla Fo!3 C B LOT , �d Taxat nue ri the'ROve. as 6 0 read TLr,tjC la j that f 0110't r- t- tion : ,is L C7 f CCr po , E .; I n S M i:: LY IM ' the if C th regrDing g TV ED ion 0 this TT 'T f and t of ulle, �rebY-'Is'ndoP�ed hat he be and the ::area s corporation red b V th -�i I c mb .,ad-3Lng' �h,-reto ein tic -4 t - read as nd Article ,a at: tl - r , - - I - - and; aFrrOVCd W-a ad me' ThraU t 1 b f 2 ;O, e LT by a 1.tvbte: tz s d me-mb c r s m'S t ai -corpo r ation our. Tie uc h 'dop tion"a the r'cc)ns to vote' tf.-' ! - - en :3 -rLb t.- Pe - wh L o rl is i4, 7 quoro t1tj l-n- w % .; �14 [,k itt ter � ("Ynip"AA600'' its', A.I. '"t 1.,k r A 0 kill OJT QUIT., Tag A UMS 2510, 00.0 rt rz, OWN- Ifit ,, , I �V` �f I I J, . Qj AN - I , q !"; I .. . " ;-- - its, TV 14 7niid hft st QW; To Inkissi q TO hot, it -Tr RAW Kok Tway— ap v 01, via Q rA f yon v yj 1 q! 2 , I " 1 i � "a vv?i )QUI �11 MY .1 Tom, Y ON,; Q J 1; Q 41 ;i su Ila tits t 401UP NY 'tabu Mo HAY 7, • f3 n M�i r any ;A MY' ;Q Ij Jim j; 0, q Ji7, WIN %, BY B Q ph, fo M,v �14; - I .. , , ,Y- "In �'i in AM" shM life 01 Amy I injtlaa 56,0110 wall; e L qn-, qq ere n _V! Family ServiQ0 . of I VD 11 � a `DV, "r,cpt I f or n C Or po ra a n V Ton V, 1A.1. t. %mentioned 0 And Amigurn tC'-`­;J1*li hin lfity�I4j1C�Stt f3 'v jo! Q q t s Elie seer_ etary of�naidT'iCb5jo Avy 'Is mt;em--ntatheicin, made virc AN K I I ; - . - , 1. . jlt,j7 -1 ­ .'r.> ";Yj;. At .'V- of hor- oerni:Y-norwled Kywryov Awn a the , 100F he IN igna turj :of sM11_VraxjdsnhQ`nn1 �re Liry:T,the�ln -genuinamignmQuAs oUmnid prfIii§tdImdTh: and,-.mecretar 'ereMPP t v0lY- 4, -IM 1.1 T'i ind SPY, INEZ to, ANT IM Tok. - Awl now -0b; PON Win W, TY 01 061 for f T., . day MEMO sr"j"A to 104 QA Ina' CIO Q Tc,� "M 'JIM, Q 10 two, Q 7- Y Y/,j 111 at e0­ 10 2 �'r'7 Z_ - ." - 01 Q N,Rv bno* 'I '. WIA16,- In -. nmo QvW 41 - A� , " : -IM IOU Mvp j in ,.­;I. '� 10. r,,u is n CoUnLy W fit;} y, Kai )jhQj;., T, LVOV lt" califoini W Wv, -4. ­,v of riciAt 51AF, • L-4 no. Ill-if . I I T, , , .. , ; Any e-v i SV MAL JR ar, Ff W1 1171, q,. A .5'r•'(31 -1dons" U4 PST A k" 1 IR 1`0-1�,,-A t4T V1 IN its i ljij q wr -z 701. 1 &TVA T 0, �n tO SM" K - t S. TREASURY DEPARTMENT MENT ' 1 s INTERNAL REVE IC SERVICE o r-3 DI ;THICT OIiIECTOR �'iarrt� P, 0. RoX 231 DATE ANGF-t_ES 113, C- ALIF011til C Set�ml�er, 1961 ftt tiF7 iT ty- J)T•SD S ;'' Coctr 1 1 Dolt FazailY S+arvico of Monrovia 139A East Lime A• rfu" c Honrvyia, California dp' Gcintlmne.ni Voile npillfc.itrrlll !tit v.X(-Itillticm froill 1`t'tl(:r':0 t2tCr €irtc' t-1Y ti2€tc'r tI1C' girt ?ViRifitla LSf F e- tifiti SfII( ;I) €if Cllt.• tfStE'S -(t;ll It C:Vt'tit(C: C :ti(IL: f1f It)5�., ;t:; ;121 t:t•l'.Ill7.11ti€111 rir)ll 3. } t1f tllc- t:rfctt:, lF;1s ltccn re1rF >ielL'rctl. Ckic rill inatioll f)f Ellis Eiffice,.li:lst:tl "Poll 1Iic c:vicicllcc pl•cserdtetl, ill-it you arc UXL'Illlit 3F•tii2l FL- tlt:1•:rl im-[ tlf-.lax .1 :; ;111 E rl"Illi .ltiti2l tIC:;CrlliCtl III sc- Ct1£fil 501 (c)(3) of tltt' fiCC't IE:SI iAC'Vt:'21 EFE' t.t tc }f' f2f t'� 1'I, :1 rI tti IILI v 112;11 yt}tf t1 I•t1. t1Fg,:1 flt7.e(l aF1d CS(}f: 1•;itC`iI t sc It1 : ;ivc-ly fell charitable gurponoz. i f tl[Sll�lY yt Ill ;I I-C' Iit)l T t't It SE S C"II 113 f(IE'. 111CLI1I IC' t.1N 1 C lttt I!`; till l( %;I; yt -wt; L'l S:Irtg;C EI1C t €'tE €t( ";1CtL:t ttf ymn- EII It:irli; atittll me gittriltiSC::; fair whiCl1 "Yo 1 t'v rc cirg aillziCl, or Your mc-1111)€1 of opr"-raf Ifill. Afly :.ut -11 c iF;lrilst :;lllltrlLl lit, r-L'poric.'cl himiL;tliarCly to the .iho c Iii :.trit :l Dirt:c -tilt' fir I111L 112; €g 14- vt- Ittft., i(1 fitdvr tit;lt- 111Cir cffccl liprill You ux-cnipt slaltl .,; may 11c: duf£•rmillud. You arc rc:rll(ired. Iiowt-vc'r, it) file ari 323E€ ini.Ition x-entrit. flirt 1190A. atintmilyJ with - tI1G l ll:cr.fCt I)i1 LC'tfir Elf 1 fit L. l N:II I!v Vt,.tlt.f', F:LI hilt ;c t -; this cXL:l Shit ioll rci11.1 :; 1n C`ffCCt_ ! Ili:, form I12;Sy tic- tit ft ;rir €L•tI from tlx: Ili:clric't Iiirt:cttir mid IA rvgtifred ttl be Med tilt or lY(_ft)rc tilC fifteCaillt tl:ty III Off- fifth 12ItIlItl2 f €kllowing, the c ln.- ;C of your ncctitultilig* I1c:rlrxl. , I';1IIt.1•c: to Filc: tilt.: rc'£Ititr -c-d infilr- 111:112€713 It'Mill 112 it) {Itlti'T1t °14:1: t "t11111I1y xt'itll Elie pt-[,- of €:(-ctiort 6033(ii) t7f tttc° C odc ;11211 €rI,t1I;ItEttrl:; -Illillic.1111r FILL -1 -cul May ref -1111 Ill tltt' ic:r f1212r;tEttfr2 Of Y01 €1• L-KC- 1111)1 1;1:I1t1 :; till flit: g;t�titf2FLI :; tll:it You ll;1vc not C1 :t;llllt; :11ed 111<11 y2) €1 sEra e3l nct Vri€I, IIIC' t ff22ElrlIt% ; tE'£Itlit -c'E1 flit tilt. Cr }Ir1I.ItI.111C)II Lit all CNC- lllglt 6tntlls, A C OLit`rt1)t11rCfm; lti;itlt: It, `xrt12( ;?I-L' ( tt."d I1C!r111t- by Ill(' 1III €I(1It; ill t-tt11111t(t lilt, I11t_rl_1E xabl€_` net IflCt2t €1F` m Iltc 11r:I1111cr- and It; lltc- t'Xt£'[Ft provrtlL'LI Ili 1: (71 till 1} E }E t tL' Elilt'r(1 ;2[ l evc11t1C C:()tic: rJ 1954. IIC CIifE'F:(:G I£.I,;SC:1t :.;, tlt:V( : :t• :t, (r2' tt ":irt :: ft'£' ::- (c) (w N f yClirr tt ::t: ;11 -c tic(Nit -L1111t:Ill c£ItF3- I1CrtI12l, the vnfuc £tf IIIC- Ilt•1 C'::1 :Ytt' trf ;t ttl't "t't tt'fit fttt- C'3; 1:1 €€' 1;1X gill rgi£iSCL: IE'1 tl2t` FSIatI£tE'f' td ;`_!ICI !11 titC CXic:rlt provitictl by GL's: timitt IIIE!" T ;-wd 2101, tiff On l(twrn.11 1lt:vC3itiC Umltc or 195`1. t t f.rF 11C-vr1Isrr_1 , - - — -- _, 14 3 0 4 m _ FORM 25 _- �•�- _-�.• •','�- `•tom=:. - : f -•. r ��rr 2'4`1' jY Let' 7'f -7 224 `Vl . trE'ntiE m:'.?";, - :.r�._�, ;rar'= =4`f,, -= - i2t;iri�•t: FE : Exmpti an Fr on Franchisc Tax - `-T It that-"yo--, Z� e OT)-?li.an Of "his office based '-F eX�IPpG -from `ile f2- Ci 11�?OIl�C e -T2fCe YI'?Sc�eC�- anchi se �x under the �ect� On 23 ?Cif Of �"�, provisions �f 4_e Revern-,e end- Taxat are ��on Code, as it is shown that yaz orgy �izeci and operated exclusively as a.- i t.: ble Acco_dlngly, ya:z � =rill not be required Unless to file franchise tax returns ss You czaRa the churacte: of C3G i your ark Ir �e< you rrcre or -- iiZeQ nization, the � urpose S far Mohod Of cprati n. S20;LLd e 'Any s uch changes C 1^ c C? a rely to t'1S O ff i -r e in or der that their effect upon your exe�pt status icy ` be deterrincd. C on +ribu'JOns 'Dade to C t.t20:2 Z?Xc�v^ I7Ci y "lI deductible �SS1 t7' uOZ20rS 1TI 8rZ1 vCCt? On5 7'� i `Gj`I zn the manner and t0 the extent '�n�' xten r 3115, -173103 171317.. and 21y121k of the Rove and-Taxation, t ovided ' raze If E Q 9aP : On is not rf- : yet inCOrpO �+ h•38 not rYrr't �: to tia ci s; ,�ess i r� ued O� yet qual' i « :pia this -a -i GSS irYCO�: �r ^; ? pi I`O'TA 41� expire within- �poratia or qualification is cOnpleted vrithin Such period. =' Very try y ours John J. Executive Officer By j-1 EOTI J- :; `i ;fit •t_ try:. Associate Tom: Ca,�nsei :: -� �- � =•.�z ���. ;,�.• ecratary Of St CC Paul Fussell 144 E.f STATE OF CALIFORNIA FRANCHISE TAX BOARD SACRAMENTO, CALIFORNIA 95867 November 20, 1985 9 In reply refer to 342:RTF:EO:BAF:mjs SANTA ANITA FAMILY SERVICE 143 E Foothill Blvd. Monrovia, CA 91016 Purpose : Social Welfare Code SeUiL-ion • 237011± Form of Organization : Corporation Accounting Period Ending: June 30 Organization Number : 0263201 This letter confirms your previous exemption from state franchise and income tax under the provisions of the Revenue and Taxation Code section indicated above. In confirming your exempt status, we have made no examination of your current activities. If the organization has changed its operation, character, or purpose since exemption was originally granted, that change must be reported immediately to this ±-Fice. You are still required to file Form 199 (Exempt Organization Annual Information Return) or Form-199B (Exempt Organization Annual Information Statement) on or before the 15th day of the 5th month (4 1/'2 months) after the close of your accounting period. See annual instructions with forms for requirements. You are not required to file state franchise or income tax returns unless you have income subject to the unrelated business income tax under Section 23731 of the Code. In this event, you are required to file Form 109 (Exempt Organization Business Income Tax Return) by the 15th day of the 5th month (4 1/2 months) after the close of your annual accounting period. Exempt Organization Unit Telephone (916) 355-0392 -TB 4205-ATS (REV. 10-81/5-85) 1-1-1 66 N r_6 State of California E-K50088 Secretary of State FILED in the office of the Secretary of Statement of Information State of the State of California (Domestic Nonprofit Credit Union and Consumer Cooperative Corporations) Apr - i0l 2012 Filing Fee $20.00. If amendment, see instructions. I IMPORTANT - READ INSTRUCTIONS BEFORE COMPLETING THIS FORM T his Space For Filing Use Only I CORPORATE NAME CO263201 SANTA ANITA FAMILY SERVICE DEBORAH MARTINEZ 605 S. MYRTLE AVENUE MONROVIA CA 91016 Due Date: Complete Principal' Office Address (Do not abbreviate the name of the city. Item 2 cannot be a P.O. Box.( 2. S17REET ADDRESS OF PRINCIPAL OFFICE IN CA !FORMA, IF ANY CITY STATE ZIP CODE 605 S. MYRTLE AVENUE MONROVIA CA 91016 3- MAILING ADDRESS OF THE CORPORATION, IF REQUIRED Cr7V STATE ZIP CODE DEBORAH MARTINEZ 60555 S. MYRTLE AVENUE MONROVIA CA 91016 Names and Complete Addresses of the Following Officers (The corporation must list these three officers- A comparable title for the specific officer may be added; however, the preprinted titles on this form, must not be altered,) 4. CHIEF EXECUTMIE OPICEPI ADDRESS C rY STATE ZIP CODE FRED LOYA 605 S. MYRTLE AVENUE MONROVIA. CA 91016 5, SECRETARY ADDRESS crry ST ATE ZJP CODE TIMOTHY SCANLAN 1245 CARMEL COURT DUARTE CA 91010 -- CKEEF FINANCIAL OFFICER1 ADDRESS Crr1y S71-AT E ZjP CODE BOB PROCTOR 1986 MIDVIJICK DRIVE ALTADENA CA 91001 Agent for Service of Process (if the agent is an individual, the agent must reside in California and Item 8 must be completed with a California street address (a P.O. Box address is not acceptable;. If the agent is another corporation, the agent must have on file with the California Secretary of State a certificate pursuant to California Corporations Code section 1505 and Item 3 must be left blank-) 7. M-4WE OF AGENT FOR SERNACE OF PROCESS FRED LOYA 8- S-"R-'E-1 ADDRESS OF AGENT FOR SERVICE OF PROCESS IN CALIFORNIA, IF AN INDIVIDUAL cf-ity STATE ZIP CODE 2675 BROKEN FEATHER LN DIAMOND BAR, CA 91765 Davis-Stiring Common Interest Development Act (Califomia Civil Code section 13050, et seq.) 9 F-1 Check here if the corporation is an association formed to manage common interest development under the Davis-Stirling Common interest Develooment Act and proceed to items I Or 11 and-1 2- NOTE: Corporations formed to manage a common interest development must also -life a Statement by Common Interest Development Association (Form SI-CID) as required by California Civil Code section 1363-5- Pfease see instructions on the reverse side of this form. 10- ADDRESS OF BUSINESS OR CORPORATE OFFICE OF Tr-FEE ASSOICIA-1ION, IF ANY CITY STA7E ZIP CODE 11. FRONT STREET AND NEAREST CROSS S_,REET FOR -1 HE PHYSiCAL LOCATION OF THE COMMON INTEREST D04PELOPMENT 9 -DIGIT ZIP CODE (_Ornplere T the business or: arporate= uffice is not on tlie site afthe common int-_,est devel=rnent) -A 12. INAME AND ADDRESS OF ASSMATION'S MANAGING AGE-N47, IF ANY CITY STATE ZIP CODE .,4,`1012012 DATE DEBORAH A: TIE- S€ -'iO4 (REV 110/2010) DEBORAH L MARTINEZ ADMINISTDATIVE MGR. TYPE OR PRINT., NAIME OF PERSON COMPLE 7iNG THE FORM TITLE W1k SIGNATURE APPROVED BY SECRE TARY OF STATE 0) 77 CD 0 nr Co 0 cn (D 0 I:z 0 0 0 spa co 0 CD 0 0 0 0-0 03 a) --q (D M zT CD < - = .0 Z � a) .0 U3 (D C: r, =3 0 m < Z En 0 =T < CD CD ca M CL 0 CD Z CD x 0-0 C) r> .j --3 w CD 0 0 = > CD ;7- CL CL 0 CD CD C-) CD 3 o -0 CD 3 CD 3 CD 0 CD w D CD CCD CD X C7 0 CD CD CD 0— 0 CD I-- co 0 co. C> M CD o D CD CD w CD cn 0 CD CD C2 (a 0-0- w vas s 0 CL (D CD ccn CL CD M CD CD -0 o CD 0) o co co — W CD X r,3 0. (a su CD 0 ?< > 0 CD 0U) CD CD :5 9) 93 CD CD x CD 0 0 CD CD 0 0 CD CL CO O co 0 —3 CD CD CZ Ca 0 C') 0 CL co CD EP CD 0 w (a = CD C:_, 3 m cl) 0 CIL CD CD CD 5V r- C) m z to m ;u m 0 C: x m 0 Ca 0 z 0 m z 0 co C) • -LI r— C) m z C/) > m m x G) > m > m 4 cf) m co 0 Z Ca C:) o < > 0 r- > M o to >! < M 00 C C/) z m cf) CO 0 GO -n 4 0 z 5� w C*) -0 CD fit cn CD CD (a z m 0 n 0 G z m z m MR • co C C/) Z: m Cf) z z CD m 0 m Cl) C: m O 4 m CD C) -.'L w ca C: cf) z m Cf) 0 m z co m z 0 • 0 CD W- C,j 0.1 570 0 > r m z Cl) m Internal Revenue Sergi ice Date: August 4, 2003 Santa Anita --amity Ser rice 605 S. Myrtle, Ste- Z Monrovia, CA. 91016 Dear Sir or Madam. Department el the Treasury . a : * I : 11019R= in . --. I Person to Contact: AMn Gadd 31-07339 Customer Service Representative Toll Free Telephone Number: am ILM. W 6:30 PATL EST 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number- 95-1816014 This is in response to :;our request of August 4, 2003 regarding your organizaton'stax exempt stattj!s. In September 1961, w issued a deterniination letter that recognized your organization as exempt from fede7-a,, income tax. Cur records indicate tiet your organization is currently exempt under section 501,"c)(3) of the Internal Revenue Cod,— I Based on information ubsequerivy submitted, we ciassiflied your organization as one that is not a privete foundation within the r leaning of section 509(a) of the 'Code bemuse it is on organization described it section This Classification was based on t-le a_.sumptlorl that your organizabor's operations would continue as stated in the application. If Y-lur organization's sources of support, or its character, method of operations, or purposes have change; d, please Wit US know so we can mr,. id r the affect f the change o the foundation status if your organization. 5 e a act 0 r, th exempt ta- Your organization is mQuir-ed to &s Form 990, Return of Organization Exempt from In-come Tar, only if its gross receipts each, year are normally more t'an $25,000, if a return is required, it must be filed by the 15t1, day of ft fifth month fter the end of the organ17--ation's annual accounting period, The Law imposes a Penalty of $20 a day, up to a riaximum, of $10,000. when a return is filed late, unless there is reasonable muse for the delay. All exempt organizatic is (unless gpecificafly excluded) Ere liable for taxes under the - deral Insurance J re Contributions Act fsoc at security ,-;axes) c•n remuneration of $100 or more Daid to each o d: --ring a `dour year. �ur c Tanizatior. is not 'Ii�--ble for the Tax imposed under Federal Unsmpioyment Tax Ac,+ (FU7 A). Organizations that art not Private found,--tons are no subject to tn-e 9x0isE taxes under,'-' hapter 42 o�- ttle Ccdc-. However. thes:s orgenizatDne are not automatically exempt from 0- Ier federal exclse taxes. Donor$ may deduct c intributions ic your -,rganizatlon as providso in sectiz 7 170, of the Code. Becuests, legacies, devises, tra.- sfers, or g,,,is to rc -r organizatfor, or for its use are -adumbie foi- federal estate and g& tax purposes ff, they r: set the aD- iir-able . -ovislans of sections 2055, 210 the I ?1 6 and 2522 of t Code. -2- Santa Anita Family Ser; ice 95-1816014 Your organization is no'. required to f5e federal income tax returns unless it is subO&, to the tai on unrelated business income under section 511 of the Code. If your organization is subject to this tax, K must ft is an income tax return on th Form 990-T, Exempt Organtation Business Income Tax Retum- In this utter, we are not determining whethe any of your organization's pre-sent or pTposed acMes ars- unrelated trade or business as defined in action 513 of the Code. Section 5104 of t; Intl. mW Revenue Code requires you to make your srgantzation's annual return, available for public inspoGton wti iout charge for three years after the duo bete of tie return. The taw also requires organizations that race red recognition of exemption on July 15. 1987, or later, to make available Fcr pubic inspection a copy of thy; exemption appricafton, any supporting documents anct the exemption letter to any individual w� request;: such documents in person or in vatting. Organizabons that received recognition of, exemption before July 5, 1967. and had a copy& their exemption application on July 15, 1,987, are also required to make avaN i ble for public irspectior a copy of the exemption application, any supporting documents and the exr. mpbon later to arty IndiAdual wMo requests such documents in person or in writing. For additional infiarmat, >n on disclosure requirements, please refer to Internal Revenue Bulletin 1999 - Because this letter coo, d MeID resolve anv cue-&tions about your organ iz-nflon's exampt status and foundatio, StStU$. YOL should kes i it with the organization's permanent records. If you have any questic ; rts, please call us at tote telephone number shown in he heading of this letter This totter affirms your organization's exerript status. ,john E_ Ricketts, Director, TFJGE Customer AcccK-tnt Services SANTA ANITAFAM|LYBERVICE,{NC. TABLE OF CONTENTS |NDEPBNDENTAUC}ITORSREPORT FINANCIAL STATEMENTS Page No. Statement of Financial Position 2 Statement of Activities 3 Statement of Functional Expenses 4 Statement ofCash Flows 5 Notes to Financial Statements 8-11 SUPPLEMENTARY INFORMATION Schedule of Expenditures of Federal Awards 12-13 Report on Internal Control over Financial Reporting and on Compliance and Other Matters 14 Report on Compliance with Requirements Applicable to Each Major Program 15-18 Schedule nf Findings and Questioned Costs 17 ZE GOEHNER ACCOUNTANCY To the Governing Board Santa Anita Family Service, Inc. Monrovia, California CERT;EiEL) PUBLIC ACCOUNTANT KRISTIN CREIGHTON, CPA, Parrne J_9MEN WURVf, CPA, I'd S., Partner INDEPENDENT AUDITORS' REPORT We have audited the accompanying statement of financial position of Santa Anita Family Service, Inc., as of June 30, 2011, and the related statement of activities, statement of functional expenses and statement of cash flows for the year then ended. These financial statements are the responsibility of the organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards of the United States and Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the basic financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the organization as of June 30, 2011, and the changes in its net assets and its cash flows for the year then ended in conformity with U.S. generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued our report dated January 25, 2012 on our consideration of Santa Anita Family Service, Inc.'s internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. Our audit was performed for the purpose of forming an opinion on the basic financial statements of Santa Anita Family Service, Inc. taken as a whole. The Schedule of Expenditures of Federal Awards and other accompanying Supplemental Schedules, as required by U.S. Office of Management and Budget Circular A -133, "Audits of States, Local Governments, and Non- Profit Organizations," are resented for purposes of additional analysis and are not a required art of the basic financial ` h° p P rp Y� q p 626.449.632' statements. Such information has been subjected to the procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. F9; 626.449.709' Tali Fre- 87 _449.632 January 25, 2012 V,a Pasadena, California goehnercpas_ con Addres. 251 S_ Lake AYenuf Suite 19( Pasadena, CA 9 ? 1 . SANTA ANFFA FAMILY SERVICE, INC. STATEMENT OF FINANCIAL POSITION JUNE 3U'2O11 ASSETS CURRENT ASSETS Cash 8 179,680 Investments 108.053 Contracts receivable 300`587 Prepaid expenses 18,823 Total current assets 605123 PROPERTY AND EQUIPMENT -NET 587.248 OTHER ASSETS Loan fees, net of amortization of$2,QG5 20,761 TOTAL ASSETS $ 1,213,132 Accounts payable $ 49,244 Accrued expenses 47,333 Notes payable, current portion 24,464 Total current liabilities 121,041 LIABILITIES Notes payable, less current portion 736,164 Total liabilities 857,205 NET ASSETS Unrestricted 355,927 TOTAL LIABILITIES AND NET ASSETS $ 1,213,132 The accompanying notes are an integral part of this statement. -2- SANTA AN[T7\ FAMILY SERVICE, INC. STATEMENT OFACTIVITIES FOR THE YEAR ENDED JUNE 30,2011 SUPPORT AND REVENUE Senior centers $ 1.024,328 Pathways 20,218 Pathways Pat 15 ' 703 Pathways General Relief 18 ' 007 Transition Parents and Children inTnansit 127 ' 0GO Family Support 133,877 Domestic Violence Cakworka 229,038 Domestic Violence Ca/works - GROW GROW 27 . G72 � School districts 2Q . 52O Proposition 36 40,809 ion Family Preservation 4Q6 ' 23S CSBG 2OG' O41 vofA�u�a City O . UOU City Baldwin Park Ch 5 ' OOO City nfCovina 3,870 Monterey City of Mont 5 ' 000 Q tyofRoaemead 4O ` UOO Image Plus 74 ' �74,044 Impact Plus 15,000 Other income 24,197 Program fees 60 ,484 Donations . 8D2 Gifts-in-kind income ' 339 Interest income 3,037 /inoome Rental ' 483 Miscellaneous income 5,266 Total support and revenue EXPENSES Program services 2,356/410 Management and general 369,081 Fundraising 12,400 Total expenses 2,737,891 CHANGE IN NET ASSETS 106 ,131 NET ASSETS AT BEGINNING (}FYEAR 249,796 NET ASSETS AT END OF YEAR 355,927 The accompanying notes are an integral part of this statement. -3- SANTA ANITA FAMILY SERVICE, INC. STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED JUNE 30, 2011 PERSONNEL EXPENSES Salaries Payroll taxes and employee benefits Total personnel expenses OTHER EXPENSES Insurance Professional services Rent and lease expense Utilities and telephone Building repairs and maintenance Auto, including reimbursements Supplies Postage Printing and paper �i ne mi,e Ir s'h i r� ue-0 IYIC.111IJGi JI Itp UUGJ Staff training Contracted services Family Preservation - subcontractor Family Support - subcontractor Domestic Violence - subcontractor Outreach activity Gifts -in -kind expense Interest expense Miscellaneous expense Total other expenses Depreciation TOTAL EXPENSES Program Management services and general Fundraising Total $ 1,402,110 $ 239,183 $ 8,248 $ 1,649,541 106,412 18,153 626 125,191 1,508,522 257,336 8,874 1,774,732 196,937 33,595 1,158 231,690 - 37,388 - 37,388 29,515 5,035 174 34,724 64,441 10,993 379 75,813 37,681 3,277 - 40,958 23,056 253 9 23,318 25,064 4,276 147 29,487 3,555 607 21 4,183 2,890 1,268 913 5,071 - J7/ - v77 6,327 1,079 37 7,443 21,456 - - 21,456 90,639 - - 90,639 48,137 - - 48,137 7,690 - - 7,690 96 - - 96 198,339 - - 198,339 65,736 5,716 - 71,452 9,451 6,214 688 16,353 831,010 110,278 3,526 944,814 16,878 1,467 - 18,345 $ 2,356,410 $ 369,081 $ 12,400 $ 2,737,891 The accompanying notes are an integral part of this statement. -4- SANTA /\N[TA FAMILY SERVICE, INC. STATEMENT 0F CASH FLOWS FOR THE YEAR ENDED JUNE 3O,2O11 CASH FLOWS FROM OPERATING ACTIVITIES ` CHANGE |N NET ASSETS $ 106'131 Adjustments to reconcile change hl net assets bo net cash provided bv operating activities: Depreciation expense 18,345 Amortized interest expense 1'186 Changes in operating assets and liabilities: Contracts receivable 188'617 Prepaid expenses (5.012) Accounts payable (106,698) Accrued expenses CASH PROVIDED BY OPERATING ACTIVITIES 202,332 C&SHUSE[)F ORE |NVEGT|NGACTIVITIES Purchase ofinvestments CASH FLOWS FROM FINANCING ACTIVITIES Principal payments on line ofcredit (80,000) Principal payments on notes payable CASH USED FOR FINANCING ACTIVITIES NET INCREASE |NCASH 97.260 CASH AT BEGINNING {}FYEAR 82,420 CASH AT END {}FYEAR 170680 CASH PAID DURING THE YEAR FOR: INTEREST $ 70,266 INCOME TAX $ - The accompanying notes are an integral part of this statement. ~� SANTA AN!TA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS JUNE 30,2011 ORGANIZATION Santa Anita Family Service, Inc. (the Organization); a monprofit corporation, is organized to provide family counseling and senior citizen services in the San Gabriel Valley. Support for the ongoing needs of the Organization is obtained through various fundraising efforts and governmental grants. SIGNIFICANT ACCOUNTING POLICIES The financial statements of the Organization are prepared on the accrual basis of accounting in acconjanoewithU.S.genendh/aco*ptedaccounbngphncip/es. A summary of significant accounting policies is described below. CASH Liquid assets having mmaturity of three months orless are induced as cash. FAIR VALUE MEASUREMENTS U.S. generally accepted accounting principles requires that items recorded at fair market value be valued as level one, two or three, based on various inputs and methodologies as described below: Level 1 - quoted prices and active markets for identical ho|dkloe Level 2' significant observable market-based inputs, other than Level 1 quoted prices, or unobservable inputs that are based on comparable market data Level 3 - significant observable inputs that are not based on comparable market'data ALLOWANCE FOR DOUBTFUL ACCOUNTS The Organization has not recorded an allowance for doubtful accounts because, based nn managements experience, uncollectible receivables have been immaterial- OF RECEIVABLES Two governmental contracts accounted for 49% of the Organization's accounts receivable at June 30, 2011. This represents a concentration of credit risk. PROPERTY AND EQUIPMENT Property and equipment are reported a1 cost. Depreciation ka recorded nna straight-line basis over estimated useful lives of3to39years. Maintenance and repairs are charged against revenue inthe year expenses are incurred, and renewals and betterments greater than $1,000 are capitalized. LOAN FEES Capitalized loan fees are amortized over the life of the loan using the interest method. �� SANTA ANDrA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS kCONTINUEO\ JUNE 30,2011 SIGNIFICANT ACCOUNTING POLICIES (continued) AND The financial statements of the Organization have been prepared on the accrual basis of accounting. All donations received are considered available for unrestricted use unless restricted by the donor. Restricted funds are recorded aa revenue upon receipt. Restricted donations received and expended during the year are recorded ua unrestricted revenues. Non-cash contributions received are recorded at fair market value when the contributions are significant in amount and when there is a reasonable basis for valuation. BASIS DFACCOUNTING In accordance with generally accepted accounting principles, the Organization is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets aa described below: Unrestricted, /mdudeotumds which are expendable for the support ol tf ifj Temporarily restricted, includes funds which donors have restricted for specific purposes, nr for use according to specific timetables, orboth. Permanently restricted, includes funds that are subject to restrictions set forth in gift instruments requiring that principal be invested in perpetuity and income be expended for unrestricted operating purposes. Aeof June 3D'2O11. there were no temporarily orpermanently restricted funds. ESTIMATES The preparation of financial statements in conformity with U.S. generally accepted accounting principles requires that management make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. CONCENTRATION CJFINCOME During the year ended June 3O,2O11, three governmental contracts accounted for 51%ofthe Organization's total revenue. FUNCTIONAL ALLOCATION OF EXPENSES The cost of providing the various programs services and supporting activities of the Organzation have been included h1 the statement of functional expenses. Accordingly, certain costs, such oa depreciation and payroll, have been allocated among program and supporting activities. -7- /Lai SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 SIGNIFICANT ACCOUNTING POLICIES (continued) INCOME TAXES The Organization is exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code and from state income tax under Section 23701 d of the Revenue and Taxation Code for the state of California; accordingly, no provision is made for current or deferred income taxes. The Organization uses the same accounting methods for tax and financial reporting. Generally accepted accounting principles provide accounting and disclosure guidance about positions that might be uncertain taken by an organization in its tax returns. Management has considered its tax positions and believes that all of the positions taken by the Organization in its federal and state exempt organization tax returns are more likely than not to be sustained upon examination. The Organization's returns for years ended June 30, 2009, 2010, and 2011, are subject to examination by federal and state taxing authorities, generally for three years after they are filed. INVESTMENTS At June 30, 2011, investments stated at fair market value included two certificates of deposit totaling 4;i nP {rstere -t come fi —ar envied u 3n nn 1 xm::; ,ti n,-- _,053. in , ,`�e , .. 1 . �,��E . In accordance with U.S. generally accepted accounting principles, the investments are a level 1 classification. PROPERTY AND EQUIPMENT At June 30, 2011, property and equipment included: Land Building Leasehold improvements Furniture and equipment Less accumulated depreciation Depreciation expense for the year ended June 30, 2011 was $18,345. 314,050 551,542 23,089 98,311 (399,744) 587,248 In addition to its. own fixed assets, the Organization has the use of $173,706 of fixed assets owned by governmental entities, including furniture and fixtures, computers, and other equipment. These assets were included in expense in the applicable contract year. -8- SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 38'2O11 MINERAL DEED The Organization has o Quit Claim Mineral Deed, giving them - decimal interest of .065% in the production and proceeds. During the fiscal year ended June 3O.2O11. the Organization received proceeds totaling $B`70G. which are included in Other income. LINE OF CREDIT The Organization has aUne of credit, in an amount not to exceed $50.00, with Citizens Business Bank. The credit line bears interest at the bank's prime rate plus 3% and matures November 2012. The assets of the Organization are pledged as collateral for the line of credit. There was no outstanding balance osof June 3O.2O11. PENSION PLAN The Organization has established a tax-deferred annuity plan for qualified participants. Contributions to the plan are non-forf*iteb|e. The plan ioanon-nne1ohing. doh*rn*d compensation arrangement whereby only the em pioyees contribute a portion (:4 their salary to the plan. NOTES PAYABLE Current Citizens Business Bank, secured byDeed of Trust on property located at60B,605 and SO7 South Myrtle Avenue, Monrovia, California; monthly principal and interest payments of$3.47O; bearing interest sta rate of2.75% above the bank's prime rate uf interest per annum; maturing September 2017 $ 16.732 Fidelity Mortgage Lenders, secured by Deed of Trust on property located at71SN. Citrus Avenue, Covina, California and GO3. GO5 and GO7 South Myrtle Avenue, Monrovia, California; monthly principal and interest payments of$4'OG1;bearing interest ata fixed rate of1O.7S%per annum; maturing February2O2g 77 � -9- ��/ ��/ Long-term Total $ 359,016 S 375,748 384,880 SANTA AN[TA FAMILY SERVICE, INC. NOTES T] FINANCIAL STATEMENTS KC0NT|NUED4 JUNE 30,2O11 NOTES PAYABLE (continued) At June 30'2Oi1, future maturities are aafollows: 2012 24,464 2013 26.502 2014 28,721 2015 31.135 2016 33.765 Thereafter 616041 Interest expense for the year ended June 3O'2O11 was $71/452' LEASE COMMITMENTS -I-he Organization signed alease agreement subsequent to year end for office space in San Babriel, California at a rate of $1,900 per month beginning January 2012 and extending through December 2017. The Organization also leases a photocopier and postage machine under noncancellable operating leases a1a rate of$974 and $87 per month, respectively. Lease terms extend to October 2O11and June 2O13.respectively. The Organization also leases office space in Pomona, California ona month-to-month basis. At June 3O,2D11' future minimum payments are eafollows: 2012 2013 2014 2015 2016 Thereafter Rent and lease expense for the year ended June 3O.2O11 was $34J24. '1O- t52L � 16,340 23,844 22'800 22,800 22'8O0 34,200 � 142,784 SANTA /\NFFA FAMILY SERVICE, INC. NOTES TD FINANCIAL STATEMENTS (CONT|NUE[>) JUNE 3G.2O11 NON-CASH TRANSACTIONS GIFTS-IN-KIND Gifts-in-kind consist ofprofeaoionai services rendered related to governmental contracts and are recorded a1 the estimated fair market values when the services are provided. Donated services revenue and related expenses for the year ended June 30, 2011 were $157,865. |n accordance with U.S. generally accepted accounting principles, the donated services are a level 3classification. The Organization also has theme of offices in San Gabriel, Baldwin Park, and Azusa, California, rent free. /n two of the three offices, it has access to reception and telephone services, free ofcharge. The approximate value of the free rent and services for the year ended June 30, 2011 was $40,474. In accordance with U.S. generally accepted accounting principles, the in-kind rent and the reception and telephone services are a level 3classification. RELATED PARTY TRANSACTIONS The Organization purchases office supplies from a company that employs the husband of a staff member. Supplies $5.S7Ovven*puroheaedfnorn�hienompanyduhngtheyeer ended June 30. Two directors of the Organization rent office space from the Organization for personal use on month-to-month basis. Each officer pays the Organization rent a1a rate of$1O7 per month. The Organization utilized legal services provided by a staff member's brother. Legal fees paid to this company during the year ended June 30, 2011 were $150. SUBSEQUENT EVENTS Subsequent to year end, a former client brought suit against the Organization for various allegations. The Organization believes the suit is without merit and would be covered under its insurance policies; accordingly, no liability has been recorded for the year ended June 30, 2011. The Organization signed an office lease after year end, which extends through December 2017. The future commitment for this lease has been incorporated in the lease commitments disclosure (see LEASE COMMITMENTS). The Organization has evaluated subsequent events through January 25,2012.which is the date these financial statements were available tobo issued. 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Monrovia, Calif omia We have audited the financial statements of Santa Anita Family Service, Inc. as of and for the year ended June 330), 2011, and have Issued our report thereon dated January 25, 2012. We conducted our audit in accordance with generally accepted auditing standards of the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part ol obtaining reasonable assurance about whether Santa Anita Family 'Service, |nc.'sfinancial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, nonnomp/ianoewithvvhiohcou|d have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit; accordingly, vvedo not express such anopinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Internal Control over Financial Reporting /n planning and performing our audit, we considered Santa Anita Family Service, |no.'s internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements and not tn provide assurance nn the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a deficiency, or combination of deficiencies in internal control, such that there is a reasonable possibility material misstatement ofthe entity's financial statements will not be prevented, or detected and corrected ona timely basis. VVe noted no matters involving the internal control over financial reporting that we considered to be material weaknesses. This report is intended solely for the information ofthe Governing Board, finance committee, management, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. January 25.2Q12 Pasadena, California '14- ph-ont �o T�11 Fr_-� n� Addr��_,-. Suitt19� GOEHNER ACCOUNTANCY canz/prso vuyuc�ccocsrx\�Ts KRISTIN cP�EIGarom CPA, P�"=", REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 To the Governing Board Santa Anita Family Service, Inc. Monrovia, California Compliance We have audited the compliance of Santa Anita Family Service, Inc. with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB)Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2011. Santa Anita Family Service, Inc.'s major federal programs are identified in the summary of auditors' results section of the accompanying schedule. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of Santa Anita Family Service, Inc.'s management. Our responsibility is to express an opinion on Santa Anita Family Service, Inc.'s compliance based on our audit. We conducted our audit nf compliance in accordance with the United States generally accepted auditing standards, the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-1 33 require that vwe plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Santa Anita Family Service, Inc.'s compliance with those requirements and performing other procedures. as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Santa Anita Family Service, |nc.'acompliance with those requirements. In our opinion, Santa Anita Family Service, Inc. complied in all material r*spects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 2011. Internal Control over Compliance Phone The management of Santa Anita Family Service, Inc. is responsible for establishing and maintaining 626.449.6321 effective internal control over compliance with requirements of |emva, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered Santa Anita Fax Family Service, }no.'s internal control over compliance with requirements that could have o direct and 626.449�7891 material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over z»���� compliance in accordance with OMB Circular A-133' O77.4-496321 A deficiency in internal control over compliance exists when the design or operation ofe control over � compliance does not allow management or employees, in the normal course of performing their goehneercpas.com assigned functions, to prevent, or detect and correct, noncompliance on a timely basis. A material a4&f'ss 231 S. Lake Aveuoc -15- Suite 190 �� � gasad2l-21, CA91l�� weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance will not be prevented, or detected and corrected, on a timely basis. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be deficiencies, significant deficiencies, or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. This report is intended solely for the information of the Governing Board, finance committee, management, and federal awarding agencies and pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. January 25, 2012 Pasadena, California -16- SANTA AN[FA FAMILY SERVICE, INC. SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED JUNE 30'2O<1 A. SUMMARY OF AUDIT RESULTS 1 The Independent Auditors' Report expresses an unqualified opinion on the financial statements of Santa Anita Family Service, Inc. (the Croan . 2' No material weaknesses relating to the audit of the financial statements are reported in the Independent Auditors' Report on Internal Control over Financial Reporting and onCompliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards. 3' No instances of noncompliance material to the financial statements of the Organization were �i acloeedduhngtheaud� 4. No material weaknesses relating to the audit of the major federal award programs are reported in the Independent Auditors' Report on Compliance with Requirements Applicable to each Major Program and on Internal Control over Compliance in Accordance with the OMB Circular A-1 33. 5. The Auditors' Report on Compliance for the Major Federal Award Programs for the Organization expresses an unqualified opinion. 6. The programs tested as major programs included: Senior Supportive Services, CFOA No. 03D4 Family Caregiver Support Program, CFDA No. A3.052 Family Preservation, CFQA No. 93.556 7 The threshold for distinguishing TypeAandBpmgmmawas $30,00. 8. The Organization was not determined tobee low-risk ouditee. B. FlND|NGS - RNANC/ALSTATEMENTAUDIT None C FINDINGS AND QUESTIONED COSTS -MAJOR FEDERAL AWARD PROGRAM AUDIT The Organization did not submit an audit report within 180 days of the end of the contract as required under the agreement. -17- W-TrUMSTA M Im EWU 4 WA 9 0 to] 0 1491 � AN n :> C'J Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 354/496.. 1. X APPLICATION FORM 2. X BUDGET PROPOSAL (ATTACHMENT A) 3. X BOARD OF DIRECTORS AFFIDAVIT 4. N/A ORGANIZATION BY-LAWS 5. N/A CHARTER OF ARTICLES OF INCORPORATION 6. X IRS TAX EXEMPT STATEMENT 7. X MOST RECENT AUDITED FINANCIAL STATEMENT 8. X PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on January 3, 2013. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 1 9 � Uii • i I:J!g a 9 im LIM A 210 1 J, I k rxol 512-17 fit ATITJ 14 W-1 W191 I ro M BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2013-2014 PLEASE TYPE OR PRINT Agency Name: St. John the Baptist Social Services Agency Address: 3883 Address Baldwin Park Blvd. Baldwin Park 91706 Street City Zip Code Administrator:- Fr.Michael Gutierrez Title: Pastor Administrator Telephone: (626) 960-2795 — Fax: (626) 960-5085 Administrator Email: sibsocialservicesCc_Dqmail.cOm Project Site Address: 3912 Number Stewart Ave. Baldwin Park 91706 Street City Zip Code Project Manager: Michael Ward —Title: Director Project Manager's Telephone: (626) 337-4223 Fax: (626) 960-5085 Project Manager's Email: sibsocialservices@gmaii.com Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). St. John the Baptist Church Social Services has a long history serving the community. This is done through year-round programs such as food aid, homeless assistance, citizenship classes, aerobics, aid for utilities and rent bills, hosting a county worker for Medi-Cal and EFT needs, and counseling services to special events such as immigration advice sessions, health and Mob fairs, Thanksgiving and Christmas food and toy drives, for clients regardless of faith. * Has the Agency previously received funding from the City of Baldwin Park? X _ Yes (if yes, number of years 3 No -4- Grant Amount Requested $ 2-150 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. The violence prevention program is entering its third year and is designed to stabilize the individual, family and community from ongoing violence. The program will use 10 -week sessions, each in English and/or Spanish as determined by demand. The course will focus on culture, improving relationships, positive disci line, transition stages, and community participation, and will include a reference manual for all participants. The goal is to counter spousal and child abuse, an iissue reflected in a prior city-led CDBG survey. The program Is also helping to better teen issues and is supplemented by non-CDBG opportunities. This would be offered for parents needing classes to meet court requirements for themselves or their children. The course would also offered through outreach by the parish, other churches and agencies, the Baldwin Park Police Department, and the Baldwin Park Unified School District. The program has been approved by the El Monte and Pomona offices of the Los Angeles County Probation Department, who actively refer Baldwin Park-residing clients. The course is based on an established program in use in the Los Angeles area which will make instructor training and materials available. _ Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) The beneficiaries would be families, especially with teens, and some with domestic violence issues. Most are very -low and low-income families.__ Describe any special characteristics of your client population. Many of the clients are themselves and/.or their children have exposure to iudicial system. This class seeks to prevent new contacts with law enforcement. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). N/A . i 1 1, • The U.S. Department of Housing and Urban Development (HUD) requires that agencies -5- NVAIM * 141 ek The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? M If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes X 1-40 2. 2. Address Yes X No 3. City in which client last resided. Yes X No 4. Number of family members. Yes X No 5. Total family (household) income. Yes X No 6. Ethnicity Yes X No 7. Female head of household Yes X No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Fr. Michael Gutierrez Print Name Signature Pastor Title of Officer Date Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE 'CIR%C.LE ONLY ONE O'F THE FOLLOWING Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual Projected 07/1/12 TO Current 07/01/13 TO 06/30/14 BALDWIN PARK 9 25 RESIDENTS NON-BALDWIN PARK 1 2 RESIDENTS -7- Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children ■ Battered spouses ■ Elderly persons ■ Illiterate persons ■ Persons with acquired Immune Deficiency Syndrome (AIDS). ■ Adults meeting Bureau of Census definition of severally disable persons ■ Homeless persons ■ Migrant farm workers Which further describes the activity you are proposing? ZI A The project will benefit a presumed benefit* clientele as defined by HUD. B) X The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible-income persons. In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -s- ST. JOM TJIE iBAPTJST Social Services Program CLIENT WAKE fNFORMATION/INFORMA CION DE CLIENTES Name/Nombre: Addjess/DireccioD: City /Ciudad: Tel ephone/TelefoDO: Numbei of Family MembeislNUTDeT6 de Miembios de Familiar Total-Family (Household) li�come (oplional)M�reso Total de NO�aJ (opcional): Female .Head of HouseboldlMuiei encarP,ado de Hour: SUYES NO Howeless /Sin Casa: SINES NO Elhnicity/Ethnicidad: Hispariic/Hispano Caucasian/Caucasico -Other /Olio Native Am encan/_Nativo Asian/Asiatico African- American/Ahicano Hawaiian! Pacific lslaiidel/Na�ivo'd.� Nawaii/Pacifico MaAan/desde Alaska Needs: EFSP: Follow -up. Name of Social Services Workea . Signature: Date ®I I I I I I I I I I I I I i n 00 -IMOl -A.WN -1 D O ® { (D ii- o V CAD Q ((DD o nQ-Ali = i= of CD —z cD CD CD � � "" ®. `W+ N Q W � ay CD t7 r -v + n3� W CD �_ 3 CD -n 0 ` `y�w su O iV Q. 0 \/�!Y -q it W O � u0i � t(D O O� Q ® i.( W = p0,, if y�y CD ®. CD Lis CD ?; n Cl ®I I I I I I I I I I I I I i n • 00 ® = l< o V W `� CD T V V `W+ N Q W � to -v 0O)o W O (n -1 0 ` `y�w M /, iV \/�!Y Y� it J q r� Ali ® i.( = p0,, if y�y CD ®. Lis • 0 ® = l< . s R ^V V T V V `W+ N Q W � to -v �0 = s/ O O (n -1 0 ` `y�w C 0 iV to J p�L CD iss ® i.( �• if • --j m co m -4 M cn - ti. p o o r+ --i O W , C) . C) . C) . z . -0 . 0 . if C . X 0 r+ 0 > o o w 0 (a 4 ?)-' = CD !:t CD 'a CD O 0 CD CL U) CD W FD r+- "I w 0 M M 3 Cf) CD 0 0 ra CD 0 CD 0 CD 0 CD :3 cn -0 CD CD ;:I_ to G) UC) ::I 0 cD 3 m CD :3 D w -a CD x V CL r 0 < CD �D- W (D (a m m X cr M CD cn CD (D CD O CD 0 0 00 C-n (11 CD C) C C) C) C) "0 CD W 0 4 C) O C) Ul C) -% 0 C) C) C) C) C) C) C) C) -h (D 0 0 r_ a (D CA) CA) CYI CA) N) tQ CY) ) C) C C) C) C) a 0 ()I O cn C) 0 C) CD O C) = r+ 0. CL N) 0 0 CP al C) C) C) C) U Z CD -L C C) C� G) M K) -DA ()I C) cn C) 0 C) CD 0 C) C) C) (P C) -h 0 C) C) C) (D -1 -0 U) 0 (1) CO) 0 CD a M I 0 (D CL I I CO co CIO cn CA) w N) -n --I m (3) 0 C) C) C) C) a 0 C.n C) Ol 0 C) C) C) CD C:) . . . . . . . . . . . . . . . .1 wi Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. Sylvia Rueff Chair 2014 2. David Gaither 2014 0. Laura Rodriguez Vice Chair 2015 4. Mary Ferrer 2016 5. Lucy Boutte 2016 6. Hector Carrillo 2016 7. Ofelia Guzman 2016 8. Name of Executive Director Fr. Michael Gutierrez All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. - 1 1 - As the Executive Director, or duly authorized representative of St. John the Baptist Social Services (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Fr. Michael Gutierrez Print Name Signature (626) 960-2795 Phone Number qoqutie66(a--)yahoo.Gom Email Address -12- Pastor Title of Officer Date ® Overall Function or Purpose Continuation St. John the Baptist Social Services is in its second year of providing anger management and parenting classes for the community. The classes are taught by a MSW (Masters of Social Work) - holding instructor who also works for the Pasadena Unified School District. Classes and materials are in Spanish and/or English based on the make -up of the clients in the session. These classes have been approved by the Los Angeles County Probation Department to meet court requirements for clients to attend parenting courses. I I %_1DBO- fiuiided Support for this program includes availabiii�y of counseling, case management, availability of community service hours, etc. l � � � � Infernal Revenuo Service Di -strict Director Date: Jury 1, 2005 Ms. Deirdre Dessingue Associate Genera! Counsel I Inited States of Catholic Bi$hops 3211 4'� Street, N.E. Washington, D.C. 20017 -1194 Dear Ms. Dessingue: Department of the Treasury P. O. Box 2508 Clncfnnati; OH - 49201 Pomon to Contact: James Blair ID # 31 -07578 Telephone N umber: 877- 829 -6500 FAX.Number_ 513-263 3756 In a ruling dated March 25, 1946, we Held that the agencies and instrumentalities and a11 educational, charitable and religious in.50tunons operated, supervised, or controlled by or in connection with the Roman Catholic Church in the United States, its territories or possessions appearing in The Official Catholic Directory 1946, are entitled to exemption from federal income tax under the provisions of section 101.(6) of the Internal .Revenue Code of 1939, which corresponds to section 501(c)(3) of the 1986 Code. This ruling has been updated annually to cover the activities added to or deleted from the Directory. The Official Catholic Directory for 2005 shows the.narnes and addresses of alf- agencies and instrumentalities and all Educational, charitable; and rBflglous institutions operated by the Roman Catholic Church in the United Statss, its tsn-itori®a and possessions In existence at the time the Directory was pubfished, tt is understood that each of these Is a non - profit organization, that no part of the net eamings thereof inures to the benefit of any individual, that no substantial part of their activities is for promotion of legislation, and that none are private foundations under section 509(x) of'the Code. Based on all information submitted, we conclude that the agencies and instrumentalities and educational, Charitable, and religious Institut)ons operated, supervised, or controlled by or in connection with the Roman Catholic Church in the United States, its territories or possessions appearing in The OfflcW Catholic Directory for 2005 are exempt from federal income tax under section 501(c)(3) of the Code. Donors may deduct Contributions to-the agencies, instrumentalities and Institutions referred to above, as provided by section 170 of the Code. Bequests, legacle8, devises, transfers or gifts to them or for their use are deductible for federal estate and gift tax purposes under sections 2055, 2106, and 2522 of the Code. -2- Ms. Deirdre Desainque unless r your subordinates Beginning January 1, 1984, u pedfi(,,;ojly exdeoted, you and yo mutt pay lax under the Pederal Insurance Contributions Act (Social Security taxes) for each empbyee who is paid $-100 or more In a calendar year. You" and your Su' bordi-.21.ns are not 11-obleful, the tax undi&i'u"ie Feder-al*Unem P ''ioyment Tax Act (F UTA). By May 31, 20 1 06, please send thirte-en (1.3) ropier of The- Official Catholic Directory fc)r 2Q06 to IRS TEJG� in Cincinnati; one copy to the Processing: campus in Ogden; two copies car h to tht FO Are a Managers in Newark, l3rboklyn, Chicago. - :aul, Atlanta, LNational Headquarter and the Dirdctor. �0 ExamInabons. Dallas- Los Annelos . the IRS-Na your as set forth in our The conditions conoerning the retentlon of * -group eyemption previous -determination letAer'of August 17, 1983, remain in full force and eff ecL Sincerely, dforrJ�anna Skdca, Director, TEIGE Custorner Account Services A IRS TAX EXEMPT STATEMENT Chief Financial Officer 3424 Los Angeles Archdiocese of Los Angeles Office (213) 637 -7218 Wilshire California Fax (213) 637 -6218 Boulevard 90010 -2202 Email: resteinerCccbla- archdiocese.org September 2, 2011 Reverend Michael D. Gutierrez St. John the Baptist Church 3848 Stewart Avenue Baldwin Park, CA 91706 Dear Father Gutierrez: On 2/24/2011 our office sent you a copy of the Procedural Review Report conducted by J. H. Cohn, LLP (JHC). We asked that you share the findings and recommendations with the Parish Finance Council and to take steps to correct all areas noted in the report that were not within the accounting practices of the Archdiocesan policy or did not have proper accounting controls. We now request that at your earliest opportunity, you complete the enclosed questionnaire, advising of the changes made and detailing how and what changes were made to be within compliance as noted in the report recommendations and return it in the enclosed self- addressed envelope. In the letter we explained that every parish and school would receive a risk rating based on the findings of the JHC review. As a result of your review, it was determine that the risk rating for St. John the Baptist Church is Medium and based upon your response to the questionnaire, the Archdiocesan Audit Committee may recommend that JHC revisit the location within the next six months to ensure that all corrections were made. Enclosed for your reference is another copy of the Procedural Review Report, should you have any questions regarding the findings and /or the recommendations to comply with policy and proper accounting procedures, please feel free to call Chris Tegtmeyer (JHC) at (818) 205 -2696 or John Agrusa at (213) 637- 7415. I would also like to remind you that payment for the procedural review was advanced by the Archdiocese. We advised that for your convenience, the repayment to the Archdiocese would be one year. However, if you have not done so already, a full or partial payment when returning the questionnaire is appreciated. Your time and cooperation of this request is greatly appreciated. Sincerely, Randy Sterner Chief Finance Officer dr Enclosure Pa<I nral P.egiow5 our Lad, or Ihe:Angelt �'.m Fe,, —do siin GThriel S.", Pedro S'—Ia BA'I ', Chief Financial Officer 3424 Los Angeles Archdiocese of Los Angeles Office (213) 637 -7218 Wilshire California Fax (213) 637 -6218 Email: resteiner(a21a- archdiocese.org Boulevard 90010 -2202 February 24, 2011 Reverend Michael Gutierrez St. John the Baptist Church 3883 Baldwin Park Boulevard Baldwin Park, CA 91706 Dear Father Gutierrez: Enclosed please find a copy of the final Procedural Review report for the Parish presented by the accounting firm, J.H. Cohn, LLP (JHC). As you know, every parish and school of the Archdiocese of Los Angeles will be subject to a procedural review by JHC. The Archdiocesan Audit Committee, a sub- committee of the Archdiocesan Finance Council, has implemented a policy that procedural reviews be continuous. The Committee has developed a rating system of "high risk ", "intermediate risk" and "low risk ". At the conclusion of one full cycle, each location will be rated according to the findings of their review and locations with a rating of "high risk" will be subject to more frequent reviews (1 -2 years), until it is determined that they are no longer consider high risk. Those locations rated intermediate or low risk will be subject to follow up reviews every 3 -6 years. The ratings are based on findings that proper accounting controls are not in place or that accounting practices are not within Archdiocesan policy. Therefore, I ask that you review the findings and recommendations made by JHC with your Parish Finance Council and Business Manager /Bookkeeper and make every effort to comply with the recommendations. As you recall the expense for the Procedural Review is the responsibility of each location, however, considering that the parish did not include this amount in the current budget, the Archdiocese has advanced payment to JHC and is requiring that the parish reimburse the Archdiocese this expense in the fiscal year 2012. A copy of the invoice is enclosed, if able, partial payment or payment in full in the current fiscal year is greatly appreciated. Please make check payable to the Archdiocese of Los Angeles and send it to my attention at the above address. Please ask the parish business manager or bookkeeper to contact John Agrusa at (213) 637 -7415 to advise of the payment arrangements. In closing, I would like to thank you and your staff for their cooperation in working with the JHC auditors and if you wish to discuss the results further, please feel free to call me or the office of JHC. Sincerely, Randy Steiner Chief Finance Officer dr Enclosure INN J.H. COH N LL(' 11755 Wilah;re Boulevard 1 7th Floor Accountants and Consultants since 1919 Lo c ,4ngelcs, C4 90025 310 -477 -3722 fax 3.10 - 312 -0838 www jhcohn. com Mr. Randy Steiner, Chief Financial Officer Rev. Monsignor Royale Vadakin Archdiocese of Los Angeles Rev. Michael D. Gutierrez St. John the Baptist Parish 3883 Baldwin Park Blvd Baldwin Park, CA 91706 We have performed a review of financial systems and controls for St. John the Baptist Parish, (the "Parish ") as of September 30, 2009. We were not engaged to, and did not, conduct an audit of the financial statements of the Parish and, consequently, we do not express an opinion on them. The Parish's management is responsible for the Parish's accounting records. As part of this review we interviewed the following people to discuss the financial processes related to their roles at the Parish: • Father Michael Gutierrez, Pastor • Josie Robles, Business Manager • Inez Flores, Administrative Assistant As agreed, our work consisted solely of interviews of individuals associated with the Parish's finances, along with reviews of accounting and record- keeping documents, with the objective of following the significant types of transactions from inception to their ultimate recording on the books of the Parish. No testing was performed to validate the existence of controls discussed or to assess the effectiveness of such controls. These advisory procedures were performed September 28 through September 30, 2009. e INTERNATIONAL t.H, Cohn is an independent member of Nezia (n7e�nalional St. John the Baptist Parish Page 6 of 7 Findings and Recommendations 1. Annual Parish Report and Deficit The June 30, 2009 Annual Parish Report does not agree with the June 30, 2009 general ledger. There is a $128,036 understatement in total income on the Annual Parish Report when compared to the general ledger. There is also a $98,719 understatement in total expenses on the Annual Parish Report when compared to the general ledger. The Parish was unable to provide a reconciliation for the.differences between the June 30, 3009 Annual Parish Report and the general ledger. Additionally, the Parish has been operating at a loss and expects this condition to continue. Recommendation: The Pastor should determine whether the amounts reported on the June 30, 2009 Annual Parish Report are accurate and if an adjustment is necessary, record the adjustment in the general ledger. The Pastor and the Finance Council should formulate an action plan to address the Parish deljc,t. 2. Parish Donations A detailed report of parishioner donations is provided to parishioners upon request. IRS regulations provide that any one single donation of $250 or more requires that a written receipt be provided to the donor. Recommendation: Any parishioner with any one single donation of $250 or more should be provided a letter specifying the amount donated for tax purposes. 3. Cash Receipts Receipts are not consistently issued for funds that are received at the Parish office. Recommendation: Prenumbered receipts should be issued for all funds received at the Parish office. 4. Bank Reconciliations The Pastor reviews the bank reconciliations however he does not review monthly bank statements as part of his review process. Recommendation: As part of the review of the bank reconciliations, all checks and debit memos processed by the bank for the month, appearing on the bank statement, should be reviewed to determine that payees and charges appear to be proper. The St. John the Baptist Parish Page 7 of 7 review should ensure that funds deposited agree with the deposit slips and that there are no old outstanding checks or any unusual reconciling items. 5. Payroll The Business Manager orally approves overtime. Recommendation: Prescribed procedures should be established for control of employee overtime for both hourly and salaried employees. All overtime requests should be authorized in writing by the Pastor prior to the overtime being worked. When an employee works overtime, an overtime sheet should be filled out which includes the name, date, overtime hours and reason. The overtime sheet should be given to the Pastor for his review and signature. 5. `:asu Disbursements The Parish attaches a check stub to the bills to evidence payment of the bills. Bills are not cancelled when they are paid. Recommendation: Bills must be stamped "Paid" or otherwise defaced when a check is issued to prevent future duplicate payments for the same invoice. It has been our pleasure to work with all the personnel at St. John the Baptist Parish. Everyone with whom we dealt gave his or her full cooperation and assisted in every way possible. We shall be pleased to discuss the issues raised in this letter or assist in implementing any of the changes recommended. Respectfully submitted, 0. L. k,, L LF October 5, 2009 Response to Procedure Review Findings and Recommendations Parish /School: V ✓01�N -hf,-- 6VI ss Location #.- .�W z Completed by: 'L/o -lr- 20,04 -1�-s Title: ,Z,0 Date Completed: PLEASE RESPOND TO ALL FINDINGS NOTED ON THE REPORT FOR YOUR PARISH /SCHOOL Segregation of Duties for receipts: 4v,F- 1pV6 Wo ,e£ le Ud 1-7' -,' -7V� 5 �.!'!` s.; :'7�7dti' OBE-= /�'1/ -3 S .Zrt�7`�Nf/ d N.`� /ifF SS .�tJ N77 d ails Doti f � �-e. %�. as TrS�y s� CEO � Oi ��y ivfz, v4/ cc �--,e i rr rya &u4-� 710 7` ,uu� <,8�� vc I-)4F- ©ti r- & t al .0'174-- -C'C 61,- /R2�f 2. Segregation of Duties for Disbursements: — iv lia / pia �u E c��,2 E /FcN Gk �Sr4a �3 /S ,47`7`7iS1;/� ,Q 3. Preparation and Oversight of Budgets: 4. Cash Controls: 5. Excess Cash in Local Bank Accounts: 6. Deficits and /or Delinquencies: i. Number of and Controls of Credit Cards: iv N iv 0 N/% 8. Annual Repor!s not agreeing with the General Ledger: -Z�-o/ iPx y17L7��0 Page 1 of 2 9. Supporting Back Up and Record /Documentation Retention: A) 10. Accounting Systems: A->%1- - 11. Student Accounts Schools nly): 12. Recording of Donations:oz 6.y ,,�—'/-'-S Lf Al y n1 k'�e- 60 +G 1T 13. Proper Payroll Records and /or use of Archdiocesan Approved Payroll Service: IUTA 14. Finance Council in Place and /or Proper Oversight of Finance Council for Parish and School- N / /-- 15. Cross Training of key personal (staff): A)14 16. Other findings not noted above: 41C.In-C tiof &, >¢ RP,n,eo G //�L GDS O UE 2 �NJE ,- i�G [il �i//.� � /� "f /.y � .r�/`f��7`' /S •3't�� �`t i "7`T`�p ,1�1 1-t/4 /t /qe— IYCLI S J EZ,G /¢s D//� 7�iA/� r%c U S Al /7`ft i¢ 10e, --S e �`.°�� cve-?—E 7`7,41 V�oU _y B�Ft%/E'� ,f IS - 5'vf,5,//�7`E./J 7`/Y� M'/ Ps °GL- (2Afa/�i4� /-7'- >/S Comments: �� � u }oc,� o �� 111,1oss- 1,6 Z t=1.,e 7'�fE XW16,e c- /17; eG /9 P/CL rte/ cr�i9�L�S NJ TF� if f 0-a i5't G- 7 A'E -t� �C (!-z v <-a Gs'A'f7 a v Page 2 of 2 1-wXjj- Y-1 - 111-411-1cl-111cli'al Services Archchocese ol'i si An-�1 elos 6'1 Home I Receipts I Disbursements Schedules I I Schedules II' Questions I I Questions II I Questions III I Finance Council I SubmitReport I Printable Review I Prior Reports Annual Parish Report FY 12012- St. John the Baptist 462 Receipts littps://f-,rpt.la-arclidlocese.org/FSRPT/parish/prijit_par.asp 8/16/2012 Collections: 470216 Envelopes 426,473.10 470217 Plate 321,859.55 47021® Holy Days o 24,3 470219 Easter 5,0 470220 Christmas 1 10,012.001 Donations For Sacraments/ Services: 470206 Baptisms 25,022.00 470215 Candelabra (Net) 6,779.98 470239 Funerals C 23,365.001 470244 Literature 722.10 470247 Marriages 35,750.00 470253 Societies (Net) 0,001 470255 Quinceahera 29,960,00 470190 Bequests - Unassessed 0.001 470299 Donations - Unrestricted (See Question 6) 10,729,02] Interest/ Investment Income: 472035 Investment Pool Net Return Unrestricted 191,41 472070 Bank Accounts 15.11 472201 Dividends /Interest 0,001 Fund Raising: Revenue - Expense 470233 Fund Raising Events (Net) (Fiesta, Bingo, Etc.) 98,583.43 Other Income: 472305 Property Rental (Net) 0--0-01 472501 Sale Of Property - Unrestricted Net Proceeds 0,001 472601 Sale Of Securities 0.00 littps://f-,rpt.la-arclidlocese.org/FSRPT/parish/prijit_par.asp 8/16/2012 200402 National Needs 10 0. 00 474040 Miscellaneous Income 19,091.82 200415 Total Ordinary Income To Be Assessed $1,037,897.16 200425 Total Assessment @ 10% $103,789.72 100.001 200440 Restricted Income: 2,500.00 470110 Donations For Parish (See Question 6) 290.00 470107 Donations For Parish School (See Question 6) 0.00 470111 Education Endowment Contributions (See Question 6) 0.00 470212 Building Fund Drive /Capital Campaigns (See Question 4) C -0.00 470213 Building Fund (See Question 6) 58,558.28 470250 Poor Box 38,764,00 470502 Annual Appeal 18,832.18 470427 Religious Education Fees 79,136716 472035 Investment Pool Net Return Restricted C 0.00 492501 Sale Of Property- Restricted Net Proceeds 0.00 474040 !Vliscellaneous income - Restricted 89 295.72 � f Other Income: 100650 Withdrawals From Investment Pool 033,300.00 100930 Sale Of: Securities, Bonds And Certificate Of Deposits 0.00 470190 BEQUESTS (Already Assessed By The Archdiocese) 0.00 201710 Loans Received From The Archdiocese 1— 0.00 201400 Loan Payment from Parish School 0.00 470420 Subsidy From ACC For Parish 0.00 470420 Subsidy From ACC For School 0.00 Archdiocesan Collections: 200402 National Needs 10 0. 00 200410 Campaign For Human Development 1,650.00 200415 Cardinal McIntyre Fund 1 1,000.00 200425 Universal Combined Collection - Bishops Overseas And Latin America 100.001 200440 Retirement Fund for Archdiocesan Priest 2,500.00 200445 Holy Father 100.00 200448 Holy Land 100.00 200468 Retirement Fund For Religious 500.00 https: / /fsrpt.Ia- archdiocese. org /FSR-PT/parlshYprint_aar.asp 8/16/2012 200470 Mission Cooperative Appeals ---— 5,362.00 200480 Propagation Of Faith 2,356700 200499 Other 0.00 Sub Total Archdiocesan Collections $13,768.00 574801 E--change 20,945700] Total Receipts FY 2012 $1,390,786.50 Balance in Bank as of June 30, 2011 (Per Books) 100108 Checking Accounts 204,572.77 100108 Savings Accounts 0.00 100550 Petty Cash On Hand 0,00 Total Available Cash $1,595,359.27 https://fsrpt.la-archdiocese.org/FSR-PT/parish/print_par.asp 8/16/2012 Annual Parish Report FY 2012- St. John the Baptist 462 Disbursements https://fsrpt.la-archdiocese.org/FSP,PT/parlsl-i/print_par.asp 8/]6/20}2 1. Ordinary Expenses (Unrestrcted): 570112 Salaries: Priests E70113 Religious Stipends 670114 Priest Stipends 570120 Ministry 570134 Groundskeeper 570135 Staff/Clerical 570136 Housekeeper 570130 Choir 570146 Sacristan 570201 Professional Consultants & Legal Fees 570209 Other Services 570301 Health Insurance 570302 Rodnsrnent Plan Expense 570303 Social Security (Employer) 570312 Retirement Plan Priests 570313 403(b) Plan-Priests (Parish Contributions) 571145 Postage 571160 Property tax 571165 Rental Space ' 571172 Telephone 1 22,662.561 571174 Utilities 571102 Insurance 572010 Office Supplies & Expense 572015 Building & Ground Supplies 572220 Mileage Payments 0. 572230 Automobile Expense 39,646.2 572240 Other Travel Expense 572330 Staff Development https://fsrpt.la-archdiocese.org/FSP,PT/parlsl-i/print_par.asp 8/]6/20}2 xzcU/yu, ^ _15~ ~ ,^ ^' 572350 Other Meetings 573816 Bank Charges 11,957. 4 573019 Books, Periodicals &Literature 0. 573025 Building Maintenance &Repairs 573034 Church Supplies &Expenses 573564 Goodwill 573041 ComputerSofbwore/Supp|iaa 573078 Rectory Expenses 573000 Equipment Repair &Maintenance 573007 Societies mol 573090 Donations 574550 PahnhPrognams/Ministhes / 575815 Computer &OffimaEquipmant 575020 Building Equipment 575030 Miscellaneous Equipment 575040 Auto/TruokPurchaoeo 573099 Other Expenses Total Ordinary Expense 1,120,082.06 1I. Other Expenses 573043 Religious Education &RC|A 573876 Poor Box 474025 School Designated Envelopes 0. 574750 Transfers To Parish School (Subsidy) 574751 Transfers To Parish School (Non-Subsidy) 470502 Annua|Appea| Building & Improvements Activity: 576050 Church 575059 PehshCenherXConvent 575059 Rectory 575859 School 103291 Property Purchase Investment & Loan Activity https://fsrpt.la-archdiocese.org/FSRPT/parish/print_par.asp 8/16/2012 1\GGG1PLS _ .-.b_- .. ,-_ _ . 100650 Contributions To Investment Pools 0.00 100650 Investment Pool Net Return- Unrestricted 191.41 100650 Investment Pool Net Return- Restricted 0.001 120300 Loan To Archdiocese 0.00 120400 Loan To Parish School 0.00 201710 Payment Of Debt To Acc (Principal Only) 0.00 201710 Payment Of Other Debt(Principal Only) 0.00 573530 Interest On Loans, Etc. 0.00 Mission Cooperative Appeals IV. Archdiocesan Collections 200480 200402 National Needs 1110. 200410 Campaign For Human Development 200415 Cardinal Macintyre 1,000.00 200425 Universal Combined Collection - Bishops Overseas And Latin America 100.00 200440 Retirement Fund For Archdiocesan Priests 2,500.00 200445 Holy Father(Peter's Pence) 100.00 200448 Holy Land 100.00 200468 Retirement Fund For Religious 500.00 200470 Mission Cooperative Appeals 5,362.00 200480 Propagation Of Faith 2,356.00 200499 Other 0.00 Subtotal Archdiocesan Collections 13,768.00 570507 Archdiocese Assessment 141,239.02 574801 Exchange -D 1 18,092.00 Total Expenses FY 2012 1,463,308.72 Balance in Bank as of June 30, 2012 (Per Books) 100108 Checking Accounts 132,050.55 100108 Savings Accounts 0.00 100550 Petty Cash On Hand Total Uses of Cash 1,595,359.27 https: / /fsrpt.la- archdiocese .org /FSRPT /parish/print _par.asp 8/16/2012 1.w IFLO Annual Parish Report FY 2012- St. John the Baptist 462 Schedule A Improvements and Property Purchased/Sold I. List any improvements to property during the fiscal year 104,170.5:0] SCHOOL: RESTROOM RENOVATION 0,010 -1 E 0.001 n nni IF- [Total Improvements (575059) $104,170-50 I. List any properties (land and/or buildings only) purchased during the fiscal year. 0.00 0'00� Total Properties Purchased (103291) $0.00 III. List any properties (land and/or buildings only) sold during the fiscal year and the purchase price. 0.00 E Total Properties Sold (472501-492501) $0.00 https://fsrpt.Ia-archdiocese,org/FSRPT/parish/print_par.asp 8/16/2012 1' eXMPLS Annual Parish Report FY 2012- St. John the Baptist 462 rZrhadida R I-Investment Pool Rate % 17 Balance- 6/30/2011 Contributions Withdrawals 11NetReturn 11 Balance- 6/30/2012 01- Surplus 58,094.54 0.00 33,300.00 91.41 24,985.95 10- Building 0.00 0.00 0.00 C -0.00 0.00 --�j 20- Restricted 0.00 0.00 0.00 (_0.00 0.00 95- Endowment 0 00 0.00 0_ ®0 0.00 0.00 -Other 0. of 0 _0.00 _0_00 0.00 II. Securities Owned $24,985.95 Stocks (#100930])l 0.00 1 0.00 -0.00 0.00 Bonds ( #100940) 0.00 0.00 0.00 0.00 0.00 ILo00 Bonds(#100942)11 =0 0.00 1 811 III. Other $0.00 CD ( #100902) -0.00 0.00 0.00111 -0.00 0.00 Total $58,094.54 $0.00 $33,300.00 $191.41 $24,985.95 Crhprinlp r Debt Payable Toe Catholic Center Investment Pool Bank (Specify) Rate % 17 Due Date 77 9 E Balance- 6/30/201 1 _0.00 _0.00 0.00 Loans 0.00 0-0011 0.00 1 Repayment 0.00 0.001 Balance- 6/30/2012 0.00 0.00 0.00 Other (Specify) 0.00 0.00 �_ 0.00 0.00 Total Debts 10.00 $0.00 -� $0.00 $0.00 https: / /fsrpt.la- archdiocese .org /FSRPT /parishJprint _par.asp 8/16/2012 P,UL,U1PU) Annual Parish Report FY 2012- St. John the Baptist 462 C-1—AINIM n Bank Account as of June 30, 2012 I. Summary (Including club bank accounts, PTO bank accounts, etc.) Account Name of: =�annk pose: Savings/ Checking Bank Balance CHURCH —� BANK OF THE WEST ICHECKING 42,460.29] ,144.92 70 00 71,075.90 5,061.50 , 3,047.92 _544.891 EDU BANK OF THE CHECKING 35,301 IFJIREL 0.00 =FESTIVAL E 0.00 I 0.00 73,220.8 [BANK OF THE WEST CHECKING 0=0 0 SOCIAL SERVIC 0.00 824995 IBANK OF THE WEST CH CHECKING =E 0.001 0.00 I0.00 Total $162,632.16] $544.89 GIFT S HOP BANK OFA M ER I C A CHECKING 3,3---997 51 --� ( - - -- 0.00 � _� � E===== 0.00 0-00: 0.00 III. Reconciliation - Book Balance as of June 30, 2012 Book Deposits in Outstanding F Book F Account Bank Other Balance Transit Checks Balance] CHURCH 18,204.27 42,460.29 0.00 24,2� 1 0.0011E:ii�� REL EDU 35,301.59 C 0.00 640.63 1 0.00 F =34,660.96 FESTIVAL SOCIAL SERVICES 1� GIFT SHOP -]E-= 73,220.82 8,249.95 3,399.51 �- 0.00 ,144.92 70 00 71,075.90 5,061.50 , 3,047.92 _544.891 = �� 1 896.48 0,01 0.001 0.00 0.00 0.00 E 0.00 I 0.00 0.00 0.00 0=0 0 0.001 0.00 0.00 0.00 0.001 0.00 I0.00 Total $162,632.16] $544.89 $31,126.50 �j $0.00 JL$132,050.55] https://fsrpt.la-archdiocese.org/FSRPT/parish/print_par.asp 8/16/2012 1ww1Nw Annual Parish Report FY 2012- St. John the Baptist 462 Questions 1. Are there any Bank Accounts other than those in the name of the No parish or the diocese? (Including club bank accounts, PTO bank accounts, etc.) 2. How many Catholics are in your parish? 3. How many Catholic families are in your parish? VAI roi 4. Pledge Capital Campaign Has the parish obtained any pledges for Capital Campaign as donations prior No to fiscal year -end (June 30, 2012 ) that were not received by year end? If yes, please provide: DO NOT INCLUDE ANNUAL APPEAL Total Receivable at 6/30/2011 Add: New Pledges Less: Collected (Acct #. 470212) Less: Adjusted Pledges (Include unfulfilled pledges removed from receivable) Equals: Receivable at 6/30/2012 Total Receivable at 6/30/2012 Amts. Collected after 6/30/2012 $0.00 1 0.00 How much was paid in Capital Campaign Fund Raising Expenses during the fiscal Year? 5. Assets Held in Trust Is the parish holding or administering any money, investments, or other property on behalf of others as of June 30, 2012 ? Example: as executor of a parishioners will. If the answer is yes, are the amounts included in the parish investment account or bank accounts? Description Amount Held �— 1 0.00 1 0.00 »b_ _ _ .. 0.00 u.uui 0.00 0.00 $0.00 Estimated Uncollectible 0.00 0.00 No is https: / /fsrpt.la- archdiocese .org /FSRPT /parish/print_aar.asp 8/16/2012 1� IFLO 6. Donations Has the parish received any donations of cash, investments or other property Yes during the year ended June 30, 2012 (includes the ACC or other Archdiocesan organization) whereby the donor placed any restrictions upon its use? (Other than normal Archdiocesan collections listed in the Parish Report). Permanently Restricted donations are those which can not ever be spent, due to donor restrictions, but the earnings on them can be spent. Temporarily Restricted donations are those which the donor places a time or purpose restriction on. A time restriction would be - can not be spent until a certain date. A purpose restriction would be - must be spent on a certain thing. Unrestricted donations have no restriction from the donor as to how or when they can be spent. Account Restriction Unrestricted Temporary Permanent 7. Prepaid Expenses Description VARIOUS BLDG FUND, MSGRS FAREWEL Amount Account 10,729.0 J 470299 58,848.28 470110, 470107 & 470213 _0.00 470111 As of June 30, 2012 , had the parish paid for any service or goods which had not yet been performed or delivered? Examples: following weeks payroll, No U deposits on maintenance work. Prepaid Description Amount at 6/30/2012 —0.00 _0.00 8. Accounts Payable /Accrued Expenses Were there any amounts due to others (other than ACC - see 9 below) on June 30, 2012 for goods or services performed prior to this date? Examples: payroll and payroll taxes for the week ended June 30, 2012; utility bills for the month of June not paid by the end of the No i month: supplies delivered in June for which the bill was not received or paid until July 2012. To obtain this information, review unpaid invoices and payments made in July to identify amounts due as of June 30, 2012 . Description Amount Salary related:(TAXES) C 0.00 F— —� 1 0.00 �— 1 0.00 �- 1 0.00 Non - salary related: (Supplies, utilities, etc.) Church expense 1 —0.00 https: / /fsrpt.la- archdiocese .org /FSRPT /parishJprint- par.asp 8/16/2012 — ---- Fl, 1 III https://fsrpt.la-archdiocese.org/FSR-PT/parlsl-i/print_par.asp 8/16/2012 9. Amount Due Archdiocese Were there any amounts due to the ACC as of June 30, 2012 ? Examples: Unpaid Yes '= assessments, insurance, retirement, RETA (medical, etc.). Archdiocesan Assessment 24,861.82 Pension 13,155.28 Insurance (Medical, Burglary, Property, Workers Comp., Liability, Auto) 1 17,036.48 Other: IV 1 45,053.58 10. Deposits Was the parish holding any deposits paid by individuals for future parish activities? Examples: deposits for weddings, funerals, baptisms not performed before July 1, 2012 INo pre- payments received for parish trips. - Include the total amount of deposits as of June 30, 2012. 0.00 11. Non - monetary Compensation Have any individuals performed work for the parish during the year ended June 30, 2012 for which other than monetary compensation was given? and Would the school have paid for No these services if they had not been performed by these individuals? Example: reductions in school tuition. Estimated Description of Work Number of Individuals Value of Work Performed 0.00 0.00 12. For the past year indicate what service or program you used to process your payroll?: ADP I Code # TCM F' Code # JSJBCHU PayChecks o Code # Other: -1 Has the parish complied with the following: Withheld payroll taxes for all employees? Yes Filed required payroll tax returns? w Yes t : Paid all taxes due? Yes Does the parish file IRS Form 1099 on an annual basis for non- employees (excluding Yes Religious Order Priests, Sisters and Brothers) paid in excess of $600? - https: / /fsrpt.la- archdiocese .org /FSRPT /parish/print _par.asp 8/16/2012 Questions 13. Non-Cash Donations Have any individuals donated furnishings, property, or other goods in excess of $500 (other than domssubsequen�yforwarded to St. Vincent de Paul nrcoUecLedfor /��� - --=�� distribution to others) for use by the parish during the year 2012 Description of Good Estimated Value Donated i7o 01 1 0.001 1 0.001 14. Legal Matters Are there any legal matters which the parish has knowledge, whether or not olawsuit Yes has yet been filed? "--- - ----^—j Date Description Amounts Involved ACC CC Not|fied 107/01/2011 �� Yes _2,00 select �_~jj 15. Average Bank Balances What has been the approximate average balances in the parish bank accounts during the prior six months? Account # Avg. Balance 1688-003276 25,3707M 1688-003292 31,966.001 1688-047125 2,695.00 1688-018423 001 1 0.001 1 0,001 1 0.001 16. Lease Does the parish lease any office equipment, land or other property? Yes Description Lease Terms Paymenti :S630 KTEARS F 315,541 F 315.541 ICOPYSTAR-CS5050 F5 YEARS https://fsrpt.la-archdiocese.org/FSRPT/parlsl-i/print_par.asp 8/16/2012 - --o- -- https://fsrpt.la-archdiocese.ora/FSRPT/-oarlsh/priijt_par.asp 8/16/2012 17. Finance Council Have you established a Finance Council? Yes Date Established: Number ofMembers: Contact: Contact's Telephone #: 1626-252-4585/ 62�6 If no, please indicate by what date a Finance Council will be established. 1 7-7-71 https://fsrpt.la-archdiocese.org/FSR-PT/parish/print_par.asp 8/16/2012 1� IYw - --a- - -- - - Logout Financial Parish /School Reports © 2011 The Roman Catholic Archbishop of Los Angeles. All rights reserved. Version: 1.99 https:// fsrptla- archdiocese .org /FSRPT /parish/print _par.asp 8/16/2012 rMl City of Baldwin Park FY 2013-2014 Community Development Block Grant Fu0dSL___,_, hip cni Public Service Request for Fund s L Contact Person: Manuel Carrillo Jr. Phone Number/Ext. (626) 813-5269 (Previous Year Allocation): $9,000 CDBG Amount Requested:$ 25,000 Other Funds:$ 15,000 Total: $ 40,000 (Please attach a copy of your proposed budget) Project Description: YOUTH EMPLOYMENT The program provides job opportunities for youth in the Baldwin Park community who need employment experience. The youth employment program complements the Department by acting as a feeder program for regular part-time staffing positions. The program provides job opportunities for low to low-moderate income youth aged between 16 to 21 years old. Every year, all funds are exhausted as a result of a4... 1. valuable role youth employment contributes to the Department. Each fiscal year several participants are hired as permanent part-time staff. The participating youth have gained valuable work experience after being placed in various job locations throughout the City. The allocated amount goes towards funding the program. The department will use other funds to absorb the administration costs of the program including, expenses for utilities, materials and supplies, uniforms, outside printing expenses, participant supervision and program management. (, Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. For CDBG Department Use Only: Recommendation: Approved F-1 Deny[:::] National Objective/ Eligible Criteria. Comments: Reviewed By.-. Approved.-. r CITY OF BALDWIN PARK CITY COUNCIL "'WAFF REPORT_ RR 5 Since 1994, the City has used the same letterhead which incorporates a special marketing logo that was designed as part of a branding campaign. The letterhead has remained unchanged for the last 20 years. At their February 5, 2014 City Council meeting, Mayor Pro -Tem Ricardo Pacheco, requested staff to explore a redesign of city letterhead. DISCUSSION Letterhead plays an important role in achieving a branded image of Baldwin Park and is a reflection of the City to residents, businesses and other public agencies. An updated letterhead allows for the City to give a positive first impression and establish itself in a way that is recognizable to the public. Staff worked with The Sauce, a local design and printing company whose primary clients are municipalities to develop the new letterhead. Other cities using their services include City of La Puente, City of Covina, and City of Diamond Bar. Staff has two (2) samples which incorporate the original logo and the 1990s marketing logo for the City Council to consider. Sample Letterhead and Envelope #1 The first rendering features the original "Hub of the San Gabriel Valley" logo. On the right side of the logo there is a customizable space to feature the name of each Councilmember or Department. Midway down on the right side there is a watermark of the existing logo. At the bottom of the letterhead the address of City Hall is listed. The letterhead will feature a gold and blue color scheme. The matching envelope coordinates with the primary logo of the letterhead and includes the department's name above the return address. In addition, we have the option of ordering an embossed logo to match the current City Council and Executive Team business cards. Sample Letterhead and Envelope #2 The second rendering has current logo. On the right side of the logo there is also a customizable space to feature the name of each Councilmember or Department. Midway down on the right side there is a watermark of the original "Hub of the San Gabriel Valley" logo. At the bottom of the letterhead the address of City Hall is listed. The matching envelope coordinates with the primary logo of the letterhead and includes the department's name above the return address. The letterhead is in a teal and gold color scheme. FISCAL IMPACT The initial cost of the new design of the letterhead will be absorbed in the current fiscal year budget. Once approved, the new letterhead will be transitioned in to replenish existing letterhead stock. Staff recommends that City Council approve one of the two (2) sample letterheads and envelopes. Attachments: A) Sample Letterhead and Envelope #1 B) Sample Letterhead and Envelope #2 SA,U , RIELi "ALLEN Manuel Lozano - Mayor ► E ♦ s � City Hall - 144013 E. Pacific Avenue - Baldwin Park - CA 91706 - (626) 960-4011 • Fax (626" 962-2625 Ricardo Pacheco - Mayor Pro -Fern f 1- ; City- Hall < 14403 E. Pacific :venue s Baldwin Park . Cry 91706 • (626) 960 -4011 d Fax (626) 962 -2625 S A L Cruz Baca • Councilmember City Hall . 14403 E. Pacific Avenue a Baldwin Park « CA 91706 . (526) 960 -4011 ® Fax (626) 962 -2525 Monica Garcia - Councilmember S rs-� City Hall - 14403 E. Pacific Avenue • Baldwin Park • CA 91706 - (626) 960-4011 - Fax (626) 962-2625 S Susan Rubio - Councilmember DJA City Hall - 14403 E. Pacific Avenue • Baldwin Park - CA 91706 • (626) 960-4011 - Fax (626) 962-2625 Police Department City Hall - 14403 E. Pacific Avenue 6 Baldwin Park - CA 91706 • (626) 960-4011 - Fax (626) 962-2625 _, 4 i 1. �.. R_ ":? � O �w �...y r�r�� � V °� L.3 ;„a LTi {�' �i W .� r{i � r'1°'� "'`�° v a--+ � � �.i ^^ti s��� '` 'r a; �' � � `� . 4 � � / � $fi a � - _` `� � -(d i ti � {' � 1 �� � a� � p4 I O . �,, �- � P p . .. City Hall - 14403 E. Pacific venue - Baldwin Park . CA 91706 - (626) 960-4011 - Fax (626) 9621-2625 Ricardo Pacheco - Mayor Pro-Tem s - W {# City Hall r 14403 E. Pacific Avenue s Baldwin Dark CA 91706 - (626) 9610 -4011 - Fax (626) 961 -2625 P . A. , K Cruz Baca - Cott, ncilmember- �r s s City, ball - 14403 E. Paci c venue - Baldwin Park - C A 91706 • (626) 960 -4011 - Fax (626} 962 -262 P a A- - Monica Garcia - Councilmember Sample Letterhead and Envelope #2 City- Hall 14403 E, Pacific venue Baldwin Park x CA 91706 - (626) 960 -4011 - Fax (626) 9621-2625 P - .- - K Susan Rubio - Comicilmember Sample Letterhead and Envelope #2 City Hall a 14403 E. Pacific venue. - Baldwin Park - CA 91706 - (x 26) 960 -4011 x Fax (626) 9621-262 -5 A- P Police Deese t men 91MMUNTOUTIN City Hall - 14403 E. Pacific venue - Baldwin Park CA 917/06 - (626) 960 -4011 m Fax (626) 962 -2525 Y i i i C�k G.i j CLI U rq : r�-•. Le'1 'a. r' t i wA Mfl pffiffism#00 .March 5, 2014 7:00 PM Manuel Lozano - Chair Ricardo Pacheco Cruz Baca Monica Garcia - Vice Chair - Board Member - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APA GAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al p6blico a dirigirse al Concilio a cualquiera Council or any of its Agencies listed an this agenda otra de sus Agencias nombradas en esta agenda, para on any matter posted on the agenda or on any other hablar sobre cualquier asunto publicado en la agenda o matter within its jurisdiction. If you wish to address cualquier tema que est6 bajo su jurisdicci6n. Si usted the City Council or any of its Agencies, you may do desea la oportunidad de dirigirse al Concilio o a1guna de so during the PUBLIC COMMUNICATIONS period sus Agencias, podri hacerlo durante e/ perfodo de noted on the agenda. Each person is allowed three Comentarios del POblico (Public Communications) (3) minutes speaking time. A Spanish speaking anunciado en la agenda. A cada persona se /e permite interpreter is available for your convenience. hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. FINANCE AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL comlsl6N No se podra tomar acci6n en alg6n asunto a menos que sea incluido en la agenda, o a menos que exista alg6na emergencia o circunstancia especial. El cuerpo legislativo y su personal podran.- 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] SET MATTERS - PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard). If in the future you wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk and/or City Council at or prior to the public hearing. 1. PUBLIC HEARING AND ADOPTION OF THE BUDGET FOR FISCAL YEAR 201312014 FOR THE CITY, FINANCING AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY It is recommended that the City Council, Financing Authority, Housing Authority and Successor Agency conduct a public hearing and following the public hearing approve the proposed Fiscal Year 2013/2014 Budget as presented or amended and waive further reading, read by title only and adopt Resolution Nos. 2014-006 (City); FA 2014- 001, (Financing Authority); HA 2014-001 (Housing Authority), and SA 2014-001 (Successor Agency); respectively. Reference City Council Agenda Item #5 and Item #1 of Successor Agency ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 27th day of February, 2014. Aw Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and su��ortin documentation pertaining to each item oil this agenda are available p p� NN g p g g� for public viewing and inspection at City Hall, 2 d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204, or via e -mail at rcaballero(@baldwinpark.com . In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) Wr W, A • • �. .March ' 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE RALDWIKI PARLC, CA 91 ?06 (626) 960 -4011 A, R K Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Cruz Baca - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al pGblico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccibn. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, pods hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite Para hablar ,J_ J_ ',- WE - CORA11AICCInAl Tj-4ICiCT"I=TI E SET ASIDE TO ADDRESS T14E No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative hnAil or its staff may.- 1) Briefly respond to statements made or questions asked by persons,- or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL comls16N No se podra tomar acci6n en algOn asunto a menos que sea incluido en la agenda, a a menos que exista algOna emergencia a circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes a preguntas hechas par personas,- a 2) Dirigir personal a investigar y10 fijar asuntosparatomarenconsideraci6nen juntas proximas. [CodigodeGobiemo§54954.2] SET MATTERS - PUBLIC HEARINGS (7:00 RK or as soon thereafter as the matter can be heard). If in the future you wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk and/or City Council at or prior to the public hearing, 1. PUBLIC HEARING AND ADOPTION OF THE BUDGET FOR FISCAL YEAR 2013/2014 FOR THE CITY, FINANCING AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY It is recommended that the City Council, Financing Authority, Housing Authority and Successor Agency conduct a public hearing and following the public hearing approve the proposed Fiscal Year 2013/2014 Budget as presented or amended and waive further reading, read by title only and adopt Resolution Nos. 2014-006 (City); FA 2014- 001, (Financing Authority); HA 2014-001 (Housing Authority), and SA 2014-001 (Successor Agency); respectively. Reference City Council Agenda Item #5 and Item #1 of Successor Agency ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 27th day of February, 2014. Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2 "a Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204, or via e -mail at rcaballero(d�baldwinpark.com . In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll)