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Home My WebLink About2014 09 17NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, SEPTEMBER 17, 2014 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: September 11, 2014 / V l Manuel Lozano Mayor AFFIDAVIT OF POSTING I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on September 11, 2014. Alejandra Avila City Clerk AGENDA BALDWIN PARK CITY COUNCIL SPECIAL MEETING Please and SEPTEMBER 17, 201 o�a� +o 5:30 PM � , CITY HALL — 3rd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 P• A- R- K Manuel Lozano - Mayor Ricardo Pacheco - Mayor Pro Tern Cruz Baca - Councilmember Monica Garcia - Councilmember Susan Rubio - Councilmember PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DEAPAOAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish- speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita at publico a dirigirse at Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado an la agenda o cua/qu/er tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse at Concilio o a/guna de sus Agencias, podra hacerlo durante el perfodo de Comentarios del Pubiico (Public Communications) anunciado an /a agenda. A cada persona se /e permite hablar por tres (3) minutos. Hay un_interprete para su conveniencia. CITY COUNCIL SPECIAL MEETING – 5:30 P.M. CALL TO ORDER ROLL CALL: Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tern Ricardo Pacheco and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIR/G/RSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETAR/A SI REQU/ERE LOS SERV/CIOS DEL INTERPRETE No se podra tomar acciBn an a1g0n asunto a menos qua sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. E/ cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciBnes o preguntas hechas por personas, o 2) Dingir personal a investigar y/o fijar asuntos para tomar en consideracibn en juntas proximas. (Codigo de Gobierno §54954.2) STUDY SESSION / OPEN SESSION 1. SIGN ORDINANCE IN REGARDS TO NEW TEMPORARY SIGNS AND BANNERS. 2. AMENDMENT TO ALLOW DIGITAL SIGNS. 3. PRESENTATION ON CALIFORNIA CONSULTING (GRANT WRITING). RECESS TO CLOSED SESSION 4. CONFERENCE WITH LEGAL COUNSEL — EXISTING. LITIGATION Pursuant to paragraph (1) of subdivision (d) of Section 54956.9 Name of Case: Richard Villines v. City of Baldwin Park Case Number: WC Claim No. 10- 109536 Name of Case: Randy Morris v. City of Baldwin Park Case Number: WC Claim No. 12- 114424 S. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9. Potential Case(s): one (1) RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on September 11, 2014. Alejandra Avila City Clerk PLEASE NOTE. Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2ntl Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or e -mail rcaballero(c),baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE IQ AGENDA BALDWIN PARK CITY COUNCIL REGULAR MEETING SEPTEMBER 17, 2014 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 P- A- R- K Manuel Lozano Ricardo Pacheco Cruz Baca - Mayor - Mayor Pro Tem - Council Member Monica Garcia - Council Member Susan Rubio - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTAR/OS DEL PUBL/CO Se invita a/ publico a dirigirse a/ Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse a/ Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se /e permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. .� (( , Y . l�. .x.. . , r..1: fi l .il, ,, +S� 7 .,'�,o .!✓ t 'ot "rj G181 u 4}71 1 /2 5 ,> CITY COUNCIL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tern Ricardo Pacheco and Mayor Manuel Lozano ANNOUNCEMENTS This is to announce, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS. COMMENDATIONS & PRESENTATIONS Certificate Presentation to Winners and Volunteers of the Clean Cart Challenge Waste Management Program — Teri Muse, Waste Management. • Proclamation for Hispanic Heritage Month — Tony Hernandez, Guadalajara Grill. PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons, or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. (Government Code §54954.2) ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome accibn en a1g0n asunto a menos que sea incluido en la agenda, o a menos que exista algana emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaracibnes o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracibn en juntas proximas. (Codigo de Gobierno §54954.21 City Council Agenda - SEPTEMBER 17, 2014 Page 2 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands Register. 2. APPROVAL OF MEETING MINUTES Receive and file: 1) Special /Regular Minutes for February 5, 2014 2) Regular /Finance & Housing Authority Minutes for March 19, 2014 3) Special /Regular /Finance & Housing Authority Minutes for April 16, 2014 4) Special /Regular Minutes for May 7, 2014 5) Special /Regular /Finance & Housing Authority Minutes for May 21, 2014 6) Special /Regular Minutes for June 4, 2014 7) Special /Regular Minutes for August 6, 2014 3. CLAIM REJECTION Staff recommends City Council reject the following claims and direct staff to send the appropriate notice of rejection to claimants: Morales, Celedonio: Claimant alleges that City destroyed bedroom door during search warrant. Duarte, Miguel and Ruiz, Adele: Claimants allege damages to vehicle and person caused by employee of the City of Baldwin Park during course and scope of employment. Molina, Anahi Pineda: Claimant alleges damages caused by impound of vehicle and arrest. 4. TREASURER'S REPORT: JULY 2014 That the City Council receive and file the Treasurer's Report for July 2014. AUTHORIZE PURCHASE OF POLICE JAIL VAN Staff recommends City Council approval to: 1. Waive the formal bidding process pursuant to §34.37 of the Baldwin Park Municipal Code on one vehicle, as existing cooperative purchasing contracts already exist with other governmental agencies, 2. Waive the formal bidding process for the purchase and installation of the emergency equipment pursuant to §34.23 (C), 3. Authorize the Police Department to purchase the new vehicle and equipment through existing contracts; joining in the cooperative purchasing contracts, or through procedures outlined above, 4. Direct the Chief of Police or his designee to work in conjunction with the Finance Director to complete a budget transfer for the amount not to exceed $37,045.93 from account 205 -30- 370 - 58110 -00000 for restricted purchase of the new Police Department vehicle and equipment, and 5. Authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete the purchases. City Council Agenda — SEPTEMBER 17, 2014 Page 3 6. RESOLUTION NO. 2014 -030 AMENDING THE OFFICIAL POLICE TOWING ADMINISTRATIVE FEE It is recommended the City Council adopt Resolution No. 2014 -030 by reading its title only and waive further reading, "RESOLUTION NO. 2014 -030 — AMENDING THE OFFICIAL POLICE TOWING ADMINISTRATION FEE ". 7. APPROVAL OF ANNUAL STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2014/15 That the City Council receive and file the attached Statement of Investment Policy for Fiscal Year 2014 -2015. 8. APPROVAL OF A 3 -PARTY AGREEMENT BETWEEN FITNESS INTERNATIONAL, LLC, MIG /HOGLE- IRELAND, INC, AND THE CITY OF BALDWIN PARK FOR CEQA AND PLANNING RELATED SERVICES FOR A PROPOSED 45,000 S.F. LA FITNESS AND 9,000 S.F. RETAIL /RESTAURANT BUILDING AT 13822 -13916 GARVEY AVENUE (OVAL SITE) Staff recommends that the City Council approve the 3 -Party Agreement and direct the Mayor to sign the Agreement between Fitness International, LLC, Hogle- Ireland, Inc. and the City of Baldwin Park. 9. RECOMMENDATION TO APPROVE THE UPDATED JOB SPECIFICATIONS OF CHIEF DEPUTY CITY CLERK, ECONOMIC PROJECTS COORDINATOR, AND ASSOCIATE PLANNER AND ESTABLISH NEW SALARY RANGE FOR POSITION OF CHIEF DEPUTY CITY CLERK It is recommended the City Council: 1) Approve the attached updated job specifications for the positions of Chief Deputy City Clerk, Economic Projects Coordinator, and Associate Planner. 2) Approve the increase to the monthly salary of the Chief Deputy City Clerk to $4,685 - $6,278. 10. ESTABLISHMENT OF PREFERENTIAL PARKING ZONE ON 3000 -3200 BLOCKS OF BIG DALTON AVENUE It is recommended the City Council adopt Resolution No. 2014 -032 "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ESTABLISHING PARKING ZONES FOR THE 3000 -3200 BLOCKS OF BIG DALTON AVENUE ". 11. PARKING RESTRICTIONS FOR VEHICLES WITH ADVERTISING AND RECREATIONAL VEHICLES It is recommended the City Council introduce for first reading, by title only and waive further reading, Ordinance 1365, entitled, " AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING SECTION 72.21 OF THE CITY OF BALDWIN PARK MUNICIPAL CODE ". 12. BI- ANNUAL REVIEW AND APPROVAL OF RESOLUTION ADOPTING THE CITY'S CONFLICT OF INTEREST CODE Staff recommends City Council adopt Resolution No. 2014 -033 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ADOPTING THE CITY'S CONFLICT OF INTEREST CODE." City Council Agenda —SEPTEMBER 17, 2014 Page 4 CITY CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. APPROVAL OF RESOLUTION NO. SA 2014 -004 AN AMENDMENT TO ATTACHMENT A OF THE HOUSING ASSET TRANSFER LIST It is recommended that the Successor Agency of the Community Development Commission of the City of Baldwin Park adopt Resolution No. SA- 2014 -004 entitled: "A RESOLUTION OF THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK APPROVING AN AMENDMENT TO ATTACHMENT A OF THE HOUSING ASSET TRANSFER LIST" 2. APPROVAL OF THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS 14 -15B) FOR THE PERIOD FROM JANUARY 1, 2015 THROUGH JUNE 30, 2015 BY THE CITY COUNCIL AS GOVERNING BODY OF THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION Staff recommends the City Council, as governing body of the Successor Agency: 1. Adopt the Recognized Obligation Payment Schedule (ROPS) 14 -15B for the period of January 1, 2015 through June 30, 2015; and, 2. Direct staff to proceed with submitting the draft ROPS 14 -15B for approval to the Oversight Board; and, 3. Send the approved ROPS to the County Executive Officer, County Auditor Controller, the State Controller and Department of Finance; and, 4. Instruct staff to post the approved ROPS 14 -15B on the City's website. SET MATTERS - PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard). If in the future you wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk and /or City Council at or prior to the public hearing. 3. APPROVAL OF RESOLUTION NO. SA- 2014 -002 AMENDING THE LONG -RANGE PROPERTY MANAGEMENT PLAN FOR EACH OF THE REAL PROPERTY ASSETS OF THE FORMER COMMUNITY DEVELOPMENT COMMISSION It is recommended that the Successor Agency of the Community Development Commission of the City of Baldwin Park hold the Public Hearing and then adopt Resolution No. SA- 2014 -002 entitled: "A RESOLUTION OF THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK AMENDING THE LONG -RANGE PROPERTY MANAGEMENT PLAN PREPARED PURSUANT TO HEALTH & SAFETY CODE SECTION 34191.5 FOR THE DISPOSITION OF REAL PROPERTY ASSETS OF THE FORMER COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK" City Council Agenda — SEPTEMBER 17, 2014 Page 5 ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 11th day of September 2014. Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2n' Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e-mail at rcaballero(d)baldwin park, com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) Council Agenda — SEPTEMBER 17, 2014 9 TO: Honorable Mayor and Members of the City FROM: Craig A. Graves, Director of DATE: September 17, 2014 SUBJECT: WARRANTS AND DEMANDS SUMMARY *1 STAFF REPORT 'N Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payroll for the last period was $365,636.39 and the attached General Warrants Register were $661,053.07 for a total amount of $1,026,689.46. LEGAL REVIEW None Required BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or their designee does hereby certify to the accuracy of the demands hereinafter referred Payments released since the previous City Council meeting and the following is a summary of the payment released: Warrants and Demands Page 2 1. The payroll of the City of Baldwin Park consisting of check numbers 196458 - 196491. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 236779 - 237050 for the period of July 20, 2014 through August 02, 2014 inclusive; these are presented and hereby ratified in the amount of $365,636.39. 2. 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CITY HALL — 3rd Floor Conference Room 307 14403 East Pacific Avenue, Baldwin Park, CA 91706. CALL TO ORDER The meeting was called to order by Mayor Lozano at 5:30 p.m. ROLL CALL: Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Ricardo Pacheco Mayor Manuel Lozano PUBLIC COMMUNICATIONS None. STUDY SESSION /OPEN SESSION 1, PRESENTATION BY MEGA 5 PARTNERS FOR A PROPOSED 51 DETACHED RESIDENTIAL UNITS DEVELOPMENT ON 3.65 ACRES LOCATED ON TWELVE (12) PROPERTIES AT THE INTERSECTION OF MERCED AVENUE AND BALDWIN PARK BOULEVARD. Representatives from Mega 5 Partners gave a presentation on their proposed residential development. 2. PRESENTATION BY DLR GROUP FOR A PROPOSED 45,000 SF FITNESS CLUB AND 9,000 SF FREE STANDING RETAIL PAD DEVELOPMENT ON 5.33 ACRES LOCATED AT THE INTERSECTION OF GARVEY AVENUE AND FRANCISQUITO AVENUE. Representatives of the DLR Group gave a presentation on their proposed retail development. 3. CONTRACT: FINANCE DIRECTOR CRAIG GRAVES Staff gave a presentation on the upcoming Consent Calendar item to approve an Employment Agreement with Craig Graves as Director Finance. RECESS The meeting was recessed to Closed Session at 6:15 p.m. City Council Special Meeting Minutes CLOSED SESSION 02/05/14 4. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9. Potential Case(s): one (1) 5. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Section 54956.9. Name of Case: BPPA v. City of Baldwin Park Case Number: BS 140802 RECONVENE The meeting was reconvened at 6:54 p.m. REPORT FROM CLOSED SESSION City Attorney Tafoya reported no final action was taken on these items, thus there is nothing to report out. ADJOURNMENT The Special Meeting was adjourned at 6:55 p.m. Mayor ATTEST: City Clerk APPROVED: Page 2 of 2 MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING FEBRUARY 05, 2014, 7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:00 p.m. INVOCATION — Mayor Pro Tern Pacheco led the invocation. PLEDGE OF ALLEGIANCE - Mayor Lozano led the Pledge of Allegiance. ROLL CALL PRESENT: Cruz Baca Susan Rubio Ricardo Pacheco Mayor Lozano ABSENT: Monica Garcia ANNOUNCEMENTS PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS There were no proclamations, commendations or presentations PUBLIC COMMUNICATIONS Mayor Lozano invited members of the public to speak. A resident spoke about the cleanliness of the City, and emphasized the need for City revenue. Gilberto Prado (spoke in Spanish, translated) requested help on a ticket costing $490.00. Mayor Lozano referred him to a captain in the back. Jessica Valenzuela again requested resolution in regards to the traffic check points. She cited hardship for residents, and noted they are still waiting for the DMV rules and regulations to come out. Jim Wester showed examples of real and fake red light camera tickets. He spoke of inequities and requested other languages appear on the ticket. Thomas Kerry noted we are an English speaking country and questioned why everything has to be written in all other languages. He urged residents to obey the law and avoid tickets. City Council Regular Meeting Minutes 02/05/14 Daniel Barr spoke of his family's property just south of Ramona. Since Ordinance 1290 the city has stopped issuing permits for automotive businesses, as the building was initially intended for. He requested the City start issuing permits for the original purpose of the building. Julian Casas, head boxing coach at Parks and Recreation, spoke of the promising future of the boxing club. Paul Cook, resident and attorney, spoke of Manny Carrillo, who has out - sourced the gym to some professional fighters, and Mr. Cook objected to the apparent misuse of funds. Cornelo Guzman spoke in Spanish (translated). He has a small business and brings articles outside, and feels he is unfairly targeted in the enforcement of the code. He asked the Mayor for help. Margarita Vargas drew attention to the stop signs that are blocked by trees. She requested Public Works prune the trees on Athol, Central, and Walnut. A resident spoke to encourage the enforcement of decorum in regards to one of the previous speakers. A speaker announced an upcoming health fair. Mayor Lozano closed the Public Communications at 7:52 p.m. CONSENT CALENDAR Councilmember Baca requested that item four (4) be pulled for separate consideration. Mayor Pro Tern Pacheco requested that item three (3) be pulled for separate consideration. 1. WARRANTS AND DEMANDS Staff recommended City Council ratify the attached Warrants and Demands Register. A motion was made by Lozano, seconded by Pacheco, and carried (4 - 0) to ratify the Warrants and Demands Register. AYES: Baca, Rubio, Pacheco, Lozano NOES: None. ABSENT: Garcia. ABSTAIN: None. 2. CLAIM REJECTION Staff recommended that the City Council reject the claim of Martha and Gabriel Arroyo and direct staff to send the appropriate notice of rejection to claimant. Page 2 of 7 City Council Regular Meeting Minutes 02/05/14 A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0) to reject the claim as detailed. AYES: Baca, Rubio, Pacheco, Lozano NOES: None. ABSENT: Garcia. ABSTAIN: None. 3. RESOLUTION APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY AND CONSIDERATION OF APPOINTMENTS TO ESTABLISHED IN -HOUSE COMMITTEES Staff recommended that the City Council: 1) Review and appoint members to the positions of representatives and alternates of the established committees and organizations and adopt Resolution No. 2014 -002 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY "; 2) Review committee in -house appointments and appoint members as representatives to the established committees. (Pursuant to a letter from Fair Political Practices Commission, if any of the committees which members are appointed to provide stipends, then the member who is appointed cannot vote on that item.) Representatives to: Alternates: Water Board: Rubio Lozano LA County Sanitation District Lozano Baca League of California Cities Baca Rubio Civil Defense Area D Chief Taylor Lozano Civil Defense Area D (gen membership) Garcia Police Chief Independent Cities Association Pacheco Baca Independent Cities Association (lease/ finance) Chief Taylor City Selection Committee Lozano Garcia SoCal Association of Governments Baca Rubio Foothill Transit Baca Rubio San Gabriel Valley Council of Governments Rubio Baca Page 3 of 7 City Council Regular Meeting Minutes 02/05/14 Representatives to: Alternates: Substitute: Independent Cities Risk Management Authority Pacheco Lozano Shama Curian SGV Economic Partnership Rubio Baca IN -HOUSE COMMITTEES Graffiti Task Force: Lozano Pacheco Freeway Task Force Baca Pacheco 2 +2 +2 - Council, School Board, Water Pacheco Rubio Shopping Center Lozano Rubio Career Development/ Enhancement Baca Pacheco A motion was made by Lozano, seconded by Rubio, and carried (4 — 0) to accept the revisions to appointments as detailed above. AYES: Baca, Rubio, Pacheco, Lozano NOES: None. ABSENT: Garcia. ABSTAIN: None. 4, APPROVAL OF EMPLOYMENT AGREEMENT WITH MR. CRAIG A. GRAVES, FOR DIRECTOR OF FINANCE It is recommended that the City Council approve the contract of Craig A. Graves as Director of Finance. A motion was made by Baca, seconded by Pacheco, and carried (4 — 0) to continue this item to the Special Meeting the following week. AYES: Baca, Rubio, Pacheco, Lozano NOES: None. ABSENT: Garcia. ABSTAIN: None. 5. APPROVE ORDINANCE NO. 1363 AN ORDINANCE AMENDING TITLE 5 OF THE CITY OF BALDWIN PARK MUNICIPAL CODE TO ESTABLISH LOW IMPACT DEVELOPMENT STANDARDS It is recommended the City Council adopt Ordinance No. 1363 "An Ordinance amending Title 5 of the City of Baldwin Park Municipal Code to establish Low Impact Development Standards" by reading its title only and waive further reading. Page 4 of 7 City Council Regular Meeting Minutes 02/05/14 A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0) to approve Ordinance No. 1363. AYES: Baca, Rubio, Pacheco, Lozano NOES: None. ABSENT: Garcia. ABSTAIN: None. 6. A REQUEST FOR CONSIDERATION OF MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT AND A SPECIFIC PLAN FOR THE FACILITATION OF UP TO A 72 UNIT MIXED -USE, AFFORDABLE, MULTI - FAMILY RESIDENTIAL DEVELOPMENT INCLUDING ONE MANAGER'S UNIT WITH 5,920 S.F. OF COMMERCIAL RETAIL SPACE WITHIN THE MU- 1(DO), (MIXED -USE 1, DOWNTOWN OVERLAY) AND C -1 (DO), (NEIGHBORHOOD COMMERCIAL DOWNTOWN OVERLAY ZONES). A RELATED REQUEST IS FOR A TENTATIVE PARCEL MAP TO CONSOLIDATE FIVE (5) LOTS OR PORTIONS THEREOF INTO NO MORE THAN THREE (3) PARCELS OF LAND WITHIN THE SAME ZONING DESIGNATIONS. (LOCATION: 14412 -14436 RAMONA BLVD. (ASSESSOR'S PARCEL NUMBERS: 8554 - 001 -901, 907, 904, 913, AND 914) APPLICANT: ROEM DEVELOPMENT CORPORATION FOR SP 13 -01 AND ROEM DEVELOPMENT CORPORATION ON BEHALF OF THE CITY OF BALDWIN PARK FOR PM -1423 CASE NUMBERS: SPECIFIC PLAN (SP 13 -01) AND TENTATIVE PARCEL MAP (PM- 1423)). Staff and the Planning Commission recommend the City Council adopt Resolution 2014- 001 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK: (A) APPROVING THE MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; (B) ADOPTING THE FINDINGS OF FACT AND APPROVING THE SPECIFIC PLAN (SP 13 -01); AND (C) ADOPTING THE FINDINGS OF FACT AND APPROVING THE TENTATIVE MAP (PM -1423) TO CONSOLIDATE FIVE (5) LOTS OR PORTIONS THEREOF INTO NO MORE THAN THREE (3) PARCELS WITHIN THE MU-1 (DO), (MIXED -USE 1, DOWNTOWN OVERLAY) AND C- 1 (DO), (NEIGHBORHOOD COMMERCIAL DOWNTOWN OVERLAY) ZONES. (LOCATION: 14412 -14436 RAMONA BOULEVARD, ASSESSOR'S PARCEL NUMBERS: 8554 - 001 -901, 904, 907, 913, AND 914; APPLICANT: ROEM DEVELOPMENT CORPORATION FOR SP 13 -01 AND ROEM DEVELOPMENT CORPORATION FOR THE CITY OF BALDWIN PARK FOR PM -1423; CASE NUMBERS: SP 13 -01 AND PM- 1423) ", subject to the conditions listed in the staff report. Staff presented an overview of the project. The Council spoke in favor of supplementary supportive programs; expressed concern about density issues and requested that staff look into the possibility of an additional location. Page 5 of 7 City Council Regular Meeting Minutes 02/05/14 A motion was made by Pacheco, seconded by Lozano, and carried (4 — 0) to continue this item to the following regular meeting. AYES: Baca, Rubio, Pacheco, Lozano NOES: None. ABSENT: Garcia. ABSTAIN: None. REPORTS OF OFFICERS CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS AND COMMUNICATIONS Request by Mayor Pro Tem Pacheco for discussion and direction to staff on the following: • Open the application process for all City Commissions to include Planning; Parks & Recreation; Personnel; and Housing. • Establish a new Committee to the City's In -House Committees to include Bicycle Route Committee as well as contact the Mt. SAC Board of Education and include them on the 2 +2 +2 Committee to be part of future meetings. • Look into new designs to update the City Council Stationary. • Add an ad hoc In -House Traffic Committee, possibly incorporating residents. • Hold a 1290 review workshop. • Check on tree pruning needs in regards to stop signs. • Mayor Pro Tern Pacheco presented a brief report on the Independent Cities' Association meeting he attended, including the need for training in anticipation of civil disasters. • Mayor Lozano requested that Water Board members bring a water presentation to inform the Council and residents of the current status. • Mayor Pro Tern Pacheco expressed appreciation to the Parks and Recreation Director and the program. • Councilmember Baca expressed appreciation to Dan Wall, Director of Public Works. • Councilmember Rubio stated the City received a letter from the Arbor Day Foundation, congratulating the City on their efforts. ADJOURNMENT A motion was made by Lozano, seconded by Rubio, to adjourn the meeting at 8:32 p.m. Page 6 of 7 City Council Regular Meeting Minutes Mayor ATTEST: City Clerk APPROVED: 02/05/14 Page 7 of 7 MINUTES BALDWIN PARK CITY COUNCIL SPECIAL MEETING March 19, 2014, 5:30 P.M. CITY HALL — 3rtl Floor Conference Room 307 14403 East Pacific Avenue, Baldwin Park, CA 91706. CALL TO ORDER The meeting was called to order by Mayor Lozano at 5:30 p.m. ROLL CALL: The following members of the City Council were in attendance: Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Ricardo Pacheco Mayor Manuel Lozano PUBLIC COMMUNICATIONS None. OPEN SESSION APPROVAL OF CONTRACT WITH THE BERKSHIRE GROUP FOR FINANCIAL CONSULTING It is recommended that the City Council approve the contract for Financial Services with the Berkshire Group. Item was approved. RECESS TO CLOSED SESSION The meeting was recessed to Closed Session at 6:00 p.m. 2. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9 Potential Case(s): three (3) RECONVENE IN OPEN SESSION The meeting was reconvened at 6:54 p.m. REPORT FROM CLOSED SESSION City Attorney Tafoya listed the items discussed by Council and reported no final action was taken on these items, thus there is nothing to report out. City Council Special Meeting Minutes ADJOURNMENT The Special Meeting was adjourned at 6:55 p.m. Mayor ATTEST: City Clerk 3/19/14 Page 2 of 2 MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING MARCH 19, 2014, 7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:00 p.m. Mayor Lozano announced that as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council. INVOCATION The invocation was led by Pastor Elmer Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano ROLL CALL The following members of the City Council were in attendance Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Ricardo Pacheco Mayor Manuel Lozano ANNOUNCEMENTS Council Member Rubio spoke about an event, inviting members of the public to give input about the school superintendent's position. Council Member Rubio thanked Juan's Restaurant for their community involvement. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS Mayor Lozano thanked and congratulated all those involved and presented the certificates of recognition to Winners of Adult Education Week. Certificate of Recognition to Willa Reynolds for being recognized as Club Woman of the Year for the Baldwin Park Women's Club. Willa Reynolds accepted the certificate and expressed her enthusiasm for Baldwin Park Women's Club. Mayor Lozano presented the Certificate of Recognition to Baldwin Park High School Wrestling Team for placing at the CIF State Tournament. City Council Minutes March 19, 2014 PUBLIC COMMUNICATIONS Mayor Lozano invited members of the public to speak. Tony Gonzalez spoke about outstanding High School wrestler Angel Ochoa and asked for donations for travel. Mr. Luna would like an exemption from paying taxes, and complained about corporate exemptions. Thomas Kerry expressed his concerns about illegal housing conversions and the lack of a tax base, as well as corporate tax credits. Jason Adams, Baldwin Park Police Association, spoke about the progress being made in Baldwin Park. He distributed a community newspaper. Greg Tuttle, business owner, voiced his concerns about lack of change and forward movement in the City. He does not support the current proposed budget. Edwin Borcas, resident, spoke positively of the beautification and recent progress within the City. CONSENT CALENDAR Item Nos. 3, 4, 8, and 9 were pulled for further discussion. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to approve the remaining consent calendar Item Nos. 1, 2, 5, 6, 7, and 10. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands. 2. TREASURER'S REPORT: JANUARY 2014 Staff recommends that the City Council receive and file the January 2014 Treasurer's Report. 3. APPROVAL OF SPLASH PAD IMPROVEMENT GRANT Staff recommends the City Council: 1) Authorize the Mayor to execute the attached agreement; and 2) Appoint the Director of Recreation & Community Services as agent to conduct all negotiations, execute and submit all documents including but not limited to applications, agreements, payment requests, and so on, which may be necessary for the completion of the aforementioned project. Mayor Pro Tern Ricardo pointed out a forthcoming grant from the Water District to improve the park. Page 2 of 6 City Council Minutes March 19, 2014 A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to approve Item No. 3. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 4. SUMMARY OF ORDINANCE 1290 AND SUBSEQUENT MODIFICATIONS Discussion for further direction to staff. Council Member Rubio recommended a presentation to inform Council before voting. Amy Harbin, City Planner gave details on the background and history of Ordinance 1290. Mayor Pro Tern Pacheco requested a workshop in approximately a month, and suggested inviting more business owners. Council Member Baca agreed, requesting a smaller venue with dialog opportunities. Council Member Monica Garcia thanked Amy Harbin for her efforts. A motion was made by Pacheco, seconded by Baca, and carried (5 — 0) to schedule a special workshop separate from a Council meeting, in about a month. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None, ABSENT: None. ABSTAIN: None. 5. RESOLUTION 2014 -007 INITIATING THE PROCEEDINGS AND ORDERING PREPARATION OF THE ENGINEER'S REPORT FOR THE PARKS MAINTENANCE ASSESSMENT DISTRICT FOR FY 2014 -15 Staff recommends that the City Council waive further reading, read by title only and adopt Resolution No. 2014 -007 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE INITIATION OF THE PROCEEDINGS AND ORDERING THE PREPARATION OF THE ENGINEER'S REPORT FOR THE FY 2014 -15 LEVY OF ANNUAL ASSESSMENTS FOR THE CITY OF BALDWIN PARK PARKS MAINTENANCE DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STATE OF CALIFORNIA STREETS AND HIGHWAYS CODE." 6. RESOLUTION 2014 -008 INITIATING THE PROCEEDINGS AND ORDERING PREPARATION OF THE ENGINEER'S REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2014 -15 Staff recommends that the City Council waive further reading, read by title only and adopt Resolution No. 2014 -008 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE INITIATION OF Page 3 of 6 City Council Minutes March 19, 2014 THE PROCEEDINGS AND ORDERING THE PREPARATION OF THE ENGINEER'S REPORT FOR THE FY 2014 -15 LEVY OF ANNUAL ASSESSMENTS FOR THE CITY OF BALDWIN PARK LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STATE OF CALIFORNIA STREETS AND HIGHWAYS CODE." APPROVAL OF A CONTRACT WITH THE ARROYO GROUP TO PROVIDE CONSULTING SERVICE TO PREPARE A TRANSIT - ORIENTED DEVELOPMENT SPECIFIC PLAN FOR THE CITY'S DOWNTOWN AREA. It is recommended that the City Council approve the contract with The Arroyo Group to execute the Scope of Work for the Metro Transit - Oriented Planning Grant (METRO TOD) to prepare a Transit - Oriented Development Specific Plan for the City's Downtown Area. 8. ADOPTION OF THE BUDGET FOR FISCAL YEAR 2013/2014 FOR THE CITY, FINANCING AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY It is recommended that the City Council, Financing Authority, Housing Authority and Successor approve the proposed Fiscal Year 2013/2014 Budget as presented or amended and waive further reading, read by title only and adopt Resolution Nos. 2014- 006 (City); FA 2014 -001, (Financing Authority); HA 2014 -001 (Housing Authority), and SA 2014 -001 (Successor Agency); respectively. (Reference Item #1 on Successor Agency) Before discussion of this item, Mayor Lozano reconvened the Financing Authority, Housing Authority and Successor Agency meetings. Discussion took place about the timeliness of this item, and the need to continue this item for further consideration. Mayor Pro Tern Pacheco noted the change from previous ways of working with less transparency. He stated the need to close this budget out and move forward. Council Member Baca noted the need to see realistic requirements. Council Member Rubio described the progress and status of putting the new budget together. Council Members spoke of the changes between last year and future years, and the responsibility to residents. A motion was made by Rubio, seconded by Pacheco, and carried (3 — 2) to approve the budget. AYES: Rubio, Pacheco, Lozano NOES: Garcia, Baca. ABSENT: None. ABSTAIN: None. Page 4 of 6 City Council Minutes March 19, 2014 9. APPROVAL OF CONTRACT FOR ACTING EXECUTIVE TEAM MANAGER DUTIES It is recommended that the City Council approve the contract for additional Salary for Chief Michael Taylor for his duties as the Acting Executive Team Manager. Council Member Garcia noted her opposition because holding the offices of Police Chief and City Manager at the same time is a conflict of interests. Legal Counsel noted Mr. Taylor does not actually hold the office of City Manager currently. Council Member Garcia asked whether there is an active search underway for City Manager. Council Member Rubio noted the search will start soon. Severance pay is currently being paid. A motion was made by Pacheco, seconded by Baca, and carried (4 — 0 —1) to approve Item No. 9. AYES: Baca, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: Garcia. 10. APPROVAL OF LIMITS ON CONTRACT FOR SERVICES BY THE CHIEF EXECUTIVE OFFICER AND THE DEPARTMENT HEADS It is recommended that the City Council approve the schedule of limitations on expenditures for services by the CEO and Department Heads by adopting the attached Resolution. CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION ADOPTION OF THE BUDGET FOR FISCAL YEAR 201312014 FOR THE CITY, FINANCING AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY It is recommended that the City Council, Financing Authority, Housing Authority and Successor approve the proposed Fiscal Year 2013/2014 Budget as presented or amended and waive further reading, read by title only and adopt Resolution Nos. 2014- 006 (City); FA 2014 -001, (Financing Authority); HA 2014 -001 (Housing Authority), and SA 2014 -001 (Successor Agency); respectively. (Reference Item #8 on City Council A motion was made by Rubio, seconded by Pacheco, and carried (3 — 2) to approve the budget. AYES: Rubio, Pacheco, Lozano NOES: Garcia, Baca. ABSENT: None. ABSTAIN: None. Page 5 of 6 City Council Minutes ADJOURNMENT March 19, 2014 A motion was made Lozano, seconded by Garcia, and carried (5 — 0) to adjourn the City Council meeting at 8:19 p.m. Mayor ATTEST: City Clerk APPROVED: Page 6 of 6 MINUTES BALDWIN PARK FINANCE AUTHORITY March 19, 2014, 7:00 P.M. COUNCIL CHAMBER 14403 East Pacific Avenue, Baldwin Park, CA 91706. CALL TO ORDER The meeting was called to order by Chair Lozano at 7:00 p.m. and recessed. RECONVENE The Finance Authority meeting was reconvened at 8:19 p.m. ROLL CALL: The following members of the Finance Authority were in attendance: Board Member Cruz Baca Board Member Monica Garcia Board Member Susan Rubio Vice Chair Ricardo Pacheco Chair Manuel Lozano PUBLIC COMMUNICATIONS None. CONSENT CALENDAR TREASURER'S REPORT: JANUARY 2014 Staff recommends that the City Council receive and file the January 2014 Treasurer's Report. A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to adopt Item No. 1. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 2. APPROVAL OF THE BUDGET FOR FISCAL YEAR 201312014 FOR THE CITY, FINANCING AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY It is recommended that the City Council, Financing Authority, Housing Authority and Successor approve the proposed Fiscal Year 2013/2014 Budget as presented or amended and waive further reading, read by title only and adopt Resolution Nos. 2014 -006 (City); FA 2014 -001, (Financing Authority); HA 2014 -001 (Housing Authority), and SA 2014 -001 (Successor Agency); respectively. Reference City Council Agenda Item #8 and Item #1 of Successor Agency Finance Authority Minutes March 19, 2014 A motion was made by Rubio, seconded by Pacheco, and carried (3 — 2) to approve the budget. AYES: Rubio, Pacheco, Lozano NOES: Garcia, Baca. ABSENT: None. ABSTAIN: None. ADJOURNMENT The Finance Authority Meeting was adjourned at 8:20 p.m. Chair ATTEST: City Clerk r _Jri ri z•1•A� Page 2 of 2 MINUTES BALDWIN PARK HOUSING AUTHORITY March 19, 2014, 7:00 P.M. COUNCIL CHAMBER 14403 East Pacific Avenue, Baldwin Park, CA 91706. CALL TO ORDER The meeting was called to order by Chair Lozano at 7:00 p.m. and recessed. RECONVENE The meeting was reconvened at 8:20 p.m. ROLL CALL: The following members of the Housing Authority were in attendance: Board Member Cruz Baca Board Member Monica Garcia Board Member Susan Rubio Vice Chair Ricardo Pacheco Chair Manuel Lozano PUBLIC COMMUNICATIONS None. CONSENT CALENDAR Item No. 3 was pulled for further discussion TREASURER'S REPORT: JANUARY 2014 Staff recommends that the City Council receive and file the January 2014 Treasurer's Report. A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to accept the Treasurer's Report. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 2. APPROVAL OF THE BUDGET FOR FISCAL YEAR 2013/2014 FOR THE CITY, FINANCING AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY It is recommended that the City Council, Financing Authority, Housing Authority and Successor approve the proposed Fiscal Year 2013/2014 Budget as presented or amended and waive further reading, read by title only and adopt Resolution Nos. 2014 -006 (City); FA 2014 -001, (Financing Authority); HA 2014 -001 (Housing Authority), and SA 2014 -001 (Successor Agency); respectively. Housing Authority Minutes March 19, 2014 Reference City Council Agenda Item #8 and Item #1 of Successor Agency A motion was made by Rubio, seconded by Pacheco, and carried (3 — 2) to approve the budget. AYES: Rubio, Pacheco, Lozano NOES: Garcia, Baca. ABSENT: None. ABSTAIN: None. 3. BALDWIN PARK HOUSING AUTHORITY'S FY 2014 -2015 STREAMLINED ANNUAL PUBLIC HOUSING AGENCY (PHA) PLAN Staff recommends that the Housing Board open the public hearing, receive public comments and adopt the following: • The FY 2014 -2015 Streamlined Annual PHA Plan (Attachment "A "). • Resolution No. HA- 2012 -002 establishing the adoption of the FY 2014 -2015 PHA Plan (Attachment "B "). Suzie Ruelas, Housing Manager, presented the staff report. Mayor Lozano opened the public hearing and the public comments. Seeing none, the Mayor closed the public comments and the public hearing. ADJOURNMENT The Housing Authority meeting was adjourned at 8:32 p.m. Chair ATTEST: City Clerk APPROVED: Page 2 of 2 MINUTES BALDWIN PARK CITY COUNCIL SPECIAL MEETING April 16, 2014, 5:30 P.M. CITY HALL — 3rd Floor Conference Room 307 14403 East Pacific Avenue, Baldwin Park, CA 91706. CALL TO ORDER The meeting was called to order by Mayor Lozano at 5:30 p.m. ROLL CALL: The following members of the City Council were in attendance: Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Ricardo Pacheco Mayor Manuel Lozano PUBLIC COMMUNICATIONS None. RECESS The meeting was recessed to closed session at 5:35 p.m. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9 Potential Case(s): four (4) 2. CONFERENCE WITH LEGAL COUNSEL —EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Section 54956.9 Name of Case: Alvarez v. City of Baldwin Park Case Number: WC 0001 - 2006 -00051 3. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Gov. Code Section 54957.6 Agency designated representatives: Jimmy Gutierrez, Esq. Unrepresented employee: Chief of Police REPORT FROM CLOSED SESSION It was reported that with respect to Item 1, there was a general discussion with Legal Counsel and no formal action was taken. With respect to Items 2 & 3, an update was provided but no formal action was taken. City Council Special Meeting ADJOURNMENT The Special Meeting was adjourned at 6:55 p.m. Mayor ATTEST: City Clerk APPROVED: 4/16/14 Page 2 of 2 MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING APRIL 16, 2014, 7:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:00 p.m. Mayor Lozano announced that as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council. INVOCATION The invocation was led by Pastor Elmer Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL The following members of the City Council were in attendance: Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Ricardo Pacheco Mayor Manuel Lozano ANNOUNCEMENTS Mayor Lozano welcomed the Ramos Estrada family, visitors from Sonora and announced the passing of Anita Montenegro, former City Treasurer for 25 years. The Mayor and City Council expressed their gratitude for her years of service and extended condolences to the family. Council Member Rubio invited the public to attend the upcoming Arbor Day Celebration on April 26, 2014 from 10 a.m. to 1 p.m. at Morgan Park. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS Council Member Rubio read the proclamation announcing National Arbor Day on April 25, 2014. PUBLIC COMMUNICATIONS Mayor Lozano invited members of the public to speak. Angelica Hernandez, resident of Baldwin Park and City representative for State Senator Dr. Ed Hernandez, introduced herself. City Council Minutes April 16, 2014 Mr. Romero spoke on the lack of a working street sweeper. Mr. Gonzalo also spoke about the lack of response to the street sweeping issue. Mr. Luna commented on the lack of care for the park, and spoke positively of the Police Department. Greg Tuttle, business owner, expressed concern about inadequate response to his public request for City Attorney billing hours. Al Contreras, Water Board, announced an upcoming event with the Baldwin Park Sister City Association on June 11 -17, 2014. Adrian Mendoza of Stemcyte, introduced herself and her business, and said she is excited to be moving to Baldwin Park. Mayor Lozano invited staff to respond to the street sweeping issue. Dan Wall, Director of Public Works explained that the age of the City's existing sweepers along with a change in scheduling has reduced the number of days for street sweeping. He stated they have received bids for a new sweeper and they are also considering contracting out the service. He noted that this item is scheduled to come before the City Council on May 7`h. Mayor Lozano noted that a more transparent method of tracking hours is being implemented. Mayor Pro Tern Pacheco asked that ticketing and noticing be agendized at the next City Council meeting. Council Member Baca stated that a street sweeping schedule should be posted, and discussion ensued regarding parking enforcement. CONSENT CALENDAR (Items 1 through 6) Item Nos. 5 and 6 were pulled for further discussion. A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to approve the remaining consent calendar Item Nos. 1, 2, 3 and 4. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 1. WARRANTS AND DEMANDS Staff recommends that the City Council ratifies the attached Warrants and Demands Register. 2. TREASURER'S REPORT: FEBRUARY 2014 Staff recommends that the City Council receives and files the Treasurer's Report for February 2014. 3. ANNUAL STATEMENT OF INVESTMENT POLICY FY 2013 -14 Staff recommends that the City Council receive and file the attached Statement of Investment Policy for Fiscal Year 2013 -2014. Page 2 of 5 City Council Minutes April 16, 2014 4. ESTABLISH APPROPRIATION LIMIT FOR FISCAL YEAR 2013114 Staff recommends that the City Council adopt Resolution No. 2014 -012 setting the City's appropriation limit for Fiscal Year 2013/14 at $ 65,533,597. 5. REQUEST TO HIRE A TECHNICAL FIRM TO ASSIST THE CITY WITH REVIEW OF THE DRAFT ENVIRONMENTAL IMPACT REPORT BY THE CITY OF IRWINDALE FOR THE MATERIAL RECOVERY FACILITY AND TRANSFER STATION (MRF/TS) LOCATED AT THE INTERSECTION OF LIVE OAK AVENUE AND ARROW HIGHWAY Staff recommends that the City Council authorize the Executive Team Manager to enter into a Consultant Services Agreement with ESA for a not to exceed amount of $36,265 to provide the City with technical expertise in reviewing DEIR for the MRF/TS located at the intersection of Live Oak Avenue and Arrow Highway in the City of Irwindale. (Council Member Garcia pulled this item for further discussion.) Council Member Garcia stated that the firm had previously done an excellent job and this is a specialized area. Council Member Rubio encouraged the residents to get involved in voicing our opposition to this project. A motion was made by Garcia, seconded by Pacheco, and carried (5 — 0) to approve Item No. 5. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 6. AWARD OF CONTRACT AND APPROVAL OF CHANGE ORDER FOR THE CITYWIDE SIDEWALK IMPROVEMENTS PROJECT Staff recommends that the City Council: 1. Award construction contract to Moreno Engineering, Inc. in the amount of $200,000; 2. Authorize Staff to appropriate funds as listed in the available funds table and authorize the Finance Director to make the necessary budget amendments; 3. Authorize Staff to process Change Order No. 1 with this award of contract in an amount not to exceed $3,850; and, 4. Authorize the Mayor to execute the attached agreement. (Council Member Rubio pulled this item for further discussion.) Council Member Rubio clarified that these funds are not coming from the general fund. A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to approve Item No. 6. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. Page 3 of 5 City Council Minutes REPORTS OF OFFICERS April 16, 2014 STATUS OF CITY AUDIT COMMITTEE CONSIDERATION OF CHANGE IN COMMITTEE MEMBERSHIP POSSIBLE NEW COMMITTEE MEMBER APPOINTMENTS POSSIBLE DESIGNATION OF COUNCIL MEMBER TO OBSERVE THE PROFESSIONAL AUDITING SERVICES STAFF INTERVIEWS Staff recommends the Mayor and City Council may either appoint two Council Members to the Audit Committee or continue with the entire City Council serving as the Audit Committee. The Mayor and City Council may also designate up to two Council Members to observe the staff interviews of the top firms. Staff presented the report Council Member Rubio explained the need to staff the committee and report back to the City Council. Council Member Garcia requested that the information be placed on the website. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to appoint Council Member Baca and Council Member Rubio to the committee, City Treasurer Maria Contreras as an Ad Hoc, and a community member to be selected at a later date. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 8. REPRESENTATION /APPOINTMENT TO THE CITY'S HEALTH AND SUSTAINABILITY ADVISORY COMMITTEE Staff recommends that the City Council appoint a Councilmember and alternate to be a contributing member of the Health and Sustainability Advisory Committee. City Planner Amy Harbin presented the staff report. A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to appoint Mayor Lozano and Pro Tern Pacheco to the committee with Council Member Rubio as the alternate. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS • Mayor Lozano noted the danger at a freeway off -ramp where the homeless could be hurt soliciting for money. Discussion ensued regarding the various organizations available to assist the homeless. • Council Member Garcia inquired as to why the water fountain on the median at Ramona and the 605 isn't working. Director of Public Works Dan Wall responded saying that it Page 4 of 5 City Council Minutes April 16, 2014 does not run 24 hours per day, but he would follow up. Council Member Rubio requested that staff look into the maintenance at the fountain. • Mayor Pro Tern Pacheco directed staff to follow up with various clean -up, maintenance and safety issues. He also suggested having a red moon event in six months with telescopes so the public can participate. • Council Member Rubio directed staff to follow up on the status of the fines imposed on the 99 Cent Store. Council Member Baca raised an issue of graffiti on trucks and requested staff to follow up. She suggested sending notices via certified mail regarding unpaid fines. • Mayor Pro Tern Pacheco suggested that a truck check point be set up on Arrow Highway and Ramona Boulevard. ADJOURNMENT The meeting was adjourned at 8:01 p.m. to the Housing Authority and Finance Authority meetings and in memory of former City Treasurer Anita Montenegro. Mayor ATTEST: City Clerk APPROVED: September 17, 2014 Page 5 of 5 MINUTES BALDWIN PARK FINANCE AUTHORITY April 16, 2014, 7:00 P.M. COUNCIL CHAMBER 14403 East Pacific Avenue, Baldwin Park, CA 91706. CALL TO ORDER The meeting was called to order by Chair Lozano at 7:00 p.m. and recessed. RECONVENE The meeting was reconvened at 8:02 p.m. ROLL CALL: Board Member Cruz Baca Board Member Monica Garcia Board Member Susan Rubio Vice Chair Ricardo Pacheco Chair Manuel Lozano PUBLIC COMMUNICATIONS None. CONSENT CALENDAR A motion was made by Lozano, seconded by Garcia and carried (5 -0) to approve the Consent Calendar. 1. TREASURER'S REPORT: FEBRUARY 2014 Staff recommends that the City Council receives and files the Treasurer's Report for February 2014. 2. ANNUAL STATEMENT OF INVESTMENT POLICY FY 2013 -14 Staff recommends that the City Council receive and file the attached Statement of Investment Policy for Fiscal Year 2013 -2014. ADJOURNMENT The Finance Authority Meeting was adjourned at 8:03 p.m. Chair ATTEST: City Clerk APPROVED: September 17, 2014 MINUTES BALDWIN PARK HOUSING AUTHORITY April 16, 2014, 7:00 P.M. COUNCIL CHAMBER 14403 East Pacific Avenue, Baldwin Park, CA 91706. CALL TO ORDER The meeting was called to order by Chair Lozano at 7:00 p.m. and recessed. RECONVENE The meeting was reconvened at 8:01 p.m. ROLL CALL: Board Member Cruz Baca Board Member Monica Garcia Board Member Susan Rubio Vice Chair Ricardo Pacheco Chair Manuel Lozano PUBLIC COMMUNICATIONS None. CONSENT CALENDAR A motion was made by Lozano, seconded by Garcia and carried (5 -0) to approve the Consent Calendar. 1. TREASURER'S REPORT: FEBRUARY 2014 Staff recommends that the City Council receives and files the Treasurer's Report for February 2014- 2. ANNUAL STATEMENT OF INVESTMENT POLICY FY 2013 -14 Staff recommends that the City Council receive and file the attached Statement of Investment Policy for Fiscal Year 2013 -2014. ADJOURNMENT The Housing Authority meeting was adjourned at 8:02 p.m. Chair ATTEST: City Clerk APPROVED: September 17, 2014 MINUTES BALDWIN PARK CITY COUNCIL SPECIAL MEETING May 7, 2014, 6:00 P.M. CITY HALL — 3`d Floor Conference Room 307 14403 East Pacific Avenue, Baldwin Park, CA 91706. CALL TO ORDER The meeting was called to order by Mayor Lozano at 6:00 p.m ROLL CALL: Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Ricardo Pacheco Mayor Manuel Lozano PUBLIC COMMUNICATIONS None. RECESS /RECONVENE The meeting was recessed to Closed Session at 6:01 p.m. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9. Potential Case(s): four (4) RECESS /RECONVENE The meeting was reconvened at 7:14 p.m. REPORT FROM CLOSED SESSION City Attorney Tafoya reported no final action was taken on these items, thus there is nothing to report out. ADJOURNMENT The Special Meeting was adjourned at 7:15 p.m. Mayor City Council Special Meeting Minutes ATTEST: City Clerk APPROVED: 05/07/14 Page 2 of 2 MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING MAY 7, 2014, 7:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:20 p.m. INVOCATION The invocation was led by Mayor Pro Tern Pacheco. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ANNOUNCEMENTS Mayor Pro Tern Pacheco recognized the daughter of Mike Salas for her graduation from the Air Force Academy. An announcement was made that at on May 13, 2014 at 10 a.m., a dedication will be held for the fallen Highway Patrol Officers William Ferris Lifehart and Harold Genehorn, at Hurst Ranch in West Covina. ROLL CALL The following members of the City Council were in attendance: Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Ricardo Pacheco Mayor Manuel Lozano PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS A proclamation was presented to Dr. Kerr proclaiming May as Older American's Month. A proclamation was presented to Estella Mata, Juana Mata and Araceli Mata proclaiming May as National Lupus Awareness Month 2014. A proclamation was given to Linda Hahn for recognition of her role as program director for the Moveable Feast. A presentation was made in recognition of Willa Reynolds, Beatriz Sandoval and Ofelia de Guzman as 2014 "Unsung Heroines' Women of the Year. City Council Regular Meeting Minutes 05/07/14 A presentation was made in recognition of Patty Dowell and Grace Sanchez as Senior Citizens of the Year. PUBLIC COMMUNICATIONS Mike Salas announced his daughter's graduation from the Air Force Academy, thanked the City of Baldwin Park for the recreation programs the City provides, and stated that the City should be proud of the programs provided to its residents. Julian Casa thanked the City Council for allowing use of the facilities for the boxing program and expressed his concerns regarding City employee wages. Paul Cook announced his concerns regarding City employee wages and City spending. Art Luna congratulated the award recipients, questioned City employee wages, City spending, and provided suggestions. Dolores Izine thanked the City Council for their participation with the seniors of Baldwin Park and expressed concern and requested assistance regarding a required building permit. Mayor Lozano stated that he would assist Dolores Izine after the meeting and respond to the various public communications at the close of this item. Thomas Carey thanked Mr. Pacheco for a neutral invocation and expressed his gratitude for Mr. Carrillo. Resident requested information on the business license process. John Rios expressed his approval of a neighborhood park and the Police Department's work on the neighborhood. He expressed concerns over the City's involvement with Baldwin Park Unified School District and suggested healthier meals in the cafeterias. He also suggested that the City Council attend the School District's meetings. Leslie Brito thanked the City Council for meeting and requested that the City of Baldwin Park work with Kaiser Permanente in providing free physicals for teenagers. Seeing that there were no others who wished to speak, the Mayor closed the public communications. Council Members Baca, Garcia, Rubio, Mayor Pro Tern Pacheco and Mayor Lozano provided comments regarding the public communications brought before Council. CONSENT CALENDAR Items four (4), five (5), six (6), eight (8) and nine (9) were removed from the consent calendar for further discussion. A motion was made by Lozano, seconded by Pacheco, and carried (5 -0) to approve the remaining items on the consent calendar. Page 2 of 7 City Council Regular Meeting Minutes 05/07/14 AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 1. WARRANTS AND DEMANDS 2. APPROVE UPDATE OF BALDWIN PARK NOW DESIGN 3. APPROVAL TO PARTICIPATE IN THE 2014 SUMMER LUNCH PROGRAM Authorize staff to submit an application to the State of California, Department of Education to participate in the 2014 Summer Lunch Program; and 2. Authorize the Director of Recreation and Community Services to execute all Summer Lunch Program documents, including the agreement with El Monte Union High School. 4. APPROVAL OF AN AGREEMENT WITH CHRISTIANSEN AMUSEMENTS FOR CARNIVAL SERVICES This item was removed from the consent calendar by Council Member Rubio for further discussion. Council Member Rubio clarified that there is no financial impact to the City in regards to this agreement. A motion was made by Rubio, seconded by Baca, and carried (5 — 0) to approve the agreement with Christiansen Amusements for carnival services and to authorize the Mayor to execute the necessary documents. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 5. AGREEMENT FOR CHIEF OF POLICE This item was removed from the consent calendar by Council Member Garcia for further discussion. Council Member Garcia clarified that she will be abstaining from voting on this item. A motion was made by Rubio, seconded by Baca, and carried (3 -1 -1) to approve the contract as is. AYES: Baca, Rubio, Lozano NOES: Pacheco ABSENT: None. ABSTAIN: Garcia Page 3 of 7 City Council Regular Meeting Minutes 05/07/14 6. AUTHORIZATION TO PURCHASE A REPLACEMENT STREET SWEEPER This item was removed from the consent calendar by Council Member Baca for further discussion. A motion was made by Baca, seconded by Rubio, and carried (5 -0) to pull the item from the Agenda for further review. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 7. APPROVAL OF BARNES PARK CHANGE ORDERS This item was removed from the consent calendar by Mayor Pro Tern Pacheco. Mayor Pro Tern requested additional information regarding the change orders. Director of Public Works Dan Wall provided additional information regarding the item. A motion was made by Pacheco, seconded by Rubio, and carried (5 -0) to: a. Authorize Staff to process Change Order number 1, 2 and 3 in an amount not to exceed $244,180 to Principles Contracting, Inc.; and, b. Authorize Staff to appropriate funds as listed in the sources of funds table; and authorize the Finance Director to make the appropriate budget amendments. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 8. AWARD CONTRACT FOR THE DESIGN OF TWO STREETS AND TWO ALLEYS A motion was made by Pacheco, seconded by Lozano, and carried (5 -0) to pull the item from the Agenda for further review. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. Page 4 of 7 City Council Regular Meeting Minutes 05/07/14 9. APPROVAL OF REQUEST FOR PROPOSAL FOR WALNUT CREEK NATURE PARK This item was removed from the consent calendar by Council Member Garcia for further discussion. Council Member Garcia expressed her approval of the project and describe the details regarding the project. A motion was made by Garcia, seconded by Pacheco, and carried (5 -0) to authorize the Director of Recreation and Community Services to proceed with the advertisement of a Request for Proposal for planning and design services at Walnut Creek Nature Park. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. SET MATTERS - PUBLIC HEARINGS 10. PUBLIC HEARING REGARDING THE FISCAL YEAR 2014 -2015 ANNUAL ACTION PLAN AND THE CITIZEN PARTICIPATION PLAN A staff report was presented by Suzie Ruelas. The Mayor opened the public hearing and public comments in favor or opposed. Seeing none, the Mayor closed public comments and the public hearing. A motion was made by Rubio, seconded by Pacheco, and carried (5 — 0) to approve Option 1, to approve staff's revisions for funding the public service programs. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 11. PUBLIC HEARING REGARDING THE INTRODUCTION OF ORDINANCE NO. 1364 ADDING CHAPTER 72.72 OF TITLE VII, TRAFFIC CODE, OF THE BALDWIN PARK MUNICIPAL CODE — OVERNIGHT PARKING ORDINANCE A staff report was provided by legal counsel. The Mayor opened the public hearing and the public comments in support Mr. Luna expressed his support of the proposed Ordinance and requested clarification regarding public street parking. Mr. Tuttle expressed his support of the proposed Ordinance, made suggestions and requested clarification regarding the type of vehicle the proposed Ordinance will cover. Page 5 of 7 City Council Regular Meeting Minutes 05/07/14 A member of the public requested clarification regarding truck parking in the City and expressed his support of the proposed Ordinance. The Mayor asked if there were any public comments in opposition. Seeing there were none the Mayor closed the public hearing. A motion was made by Pacheco, seconded by Baca, and carried (5 — 0) to waive reading of and introduce Ordinance No. 136, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADDING CHAPTER 72.72 OF TITLE VII, TRAFFIC CODE, OF THE BALDWIN PARK MUNICIPAL CODE. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. REPORTS OF OFFICERS CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Request by Mayor Lozano for discussion & direction to staff on the following: • Quite Zone (Metro link). Mayor Lozano spoke regarding a proposed "Quiet Zone" for the Metro link and requested the item be brought back to Council at a future meeting. Amending the current "No Smoking" Ordinance to include "E cigarettes' Mayor Lozano spoke regarding amending the current "No Smoking" Ordinance to include "E cigarettes" and "Vaporizers' in the City. Council Member Rubio requested for Director of Public Works Dan Wall to clean up debris along the freeway on Dalewood Street and Big Daulton Avenue. Council Member Baca requested an update from Director of Public Works Dan Wall regarding trees on Francisquito Avenue. Mayor Pro Tern Pacheco requested for staff to clean up Hilda Solis Park and to address seating and water fountain issues. He expressed a concern regarding the freeway and CalTrans and requested Code Enforcement to look into various properties that may not be up to code. He also requested for staff to address the maintenance of various properties within the City. Council Member Baca requested information regarding code enforcement for overgrown vegetation. Mayor Lozano announced that the City Council would adjourn the meeting to closed session. Page 6 of 7 City Council Regular Meeting Minutes ADJOURNMENT 05/07/14 The meeting adjourned at 9:27 p.m. in memory of the mother of Phil Reyes, former Council Member of Duarte; Bernie Ortiz, whose family is involved with Baldwin Park; and Bill Salazar's father who recently passed away. Mayor ATTEST: City Clerk APPROVED: Page 7 of 7 MINUTES BALDWIN PARK CITY COUNCIL SPECIAL MEETING May 21, 2014, 5:30 P.M. CITY HALL — 3`a Floor Conference Room 307 14403 East Pacific Avenue, Baldwin Park, CA 91706. CALL TO ORDER The meeting was called to order by Mayor Lozano at 5:30 p.m. ROLL CALL: Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Ricardo Pacheco Mayor Manuel Lozano PUBLIC COMMUNICATIONS None. STUDY SESSION /OPEN SESSION 1. PRESENTATION OF MAINE AVENUE COMPLETE STREETS STUDY SESSION Public Works staff updated the City Council on the status of the Complete Streets Design for Maine Avenue. 2. PRESENTATION FROM THE ARROYO GROUP WITH AN UPDATE ON METRO TOD SPECIFIC PLAN PROCESS The Arroyo Group updated the City Council on the Baldwin Park Downtown Transit Oriented Development and the upcoming Community Workshop #1 being held on Tuesday, May 27, 2014 at the Baldwin Park Community Center. RECESS The meeting recessed to closed session at 6:30 p.m. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9. Potential Case(s): seven (7) RECONVENE The meeting reconvened at 7:14 p.m. City Council Special Meeting REPORT FROM CLOSED SESSION 5/21/14 City Attorney Tafoya reported no final action was taken on these items, thus there is nothing to report out. ADJOURNMENT The meeting was adjourned at 7:14 p.m. Mayor ATTEST: City Clerk .o "10 Page 2 of 2 MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING MAY 21, 2014,7:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order at 7:15 p.m. INVOCATION The invocation was provided by Mayor Pro Tern Pacheco. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Ricardo Pacheco Mayor Manuel Lozano ANNOUNCEMENTS Mayor Pro Tern Pacheco announced the King and Queen from the St. John's Carnival, Alejandro and Brielle who are 8'" grade students at St. John the Baptist School. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS A presentation was made by Katie Gagnon, Foothill Transit, on senior discounts and class passes. It was noted by Mayor Lozano that the presentation by Upper San Gabriel Valley Municipal Water District for Barnes Park Improvements will be moved to the next meeting. The Council recognized Jessika Taylor (Sierra Vista High School) and Jessica Villegas (Baldwin Park High School) for winning the Mark Daniel Flores Music Scholarship Award. Miss Taylor and Miss Villegas both performed for the Council. Mayor Lozano thanked the Flores Family for their scholarship award. A proclamation was presented to Theresa Ortiz proclaiming May as Poppy Month. A proclamation was presented proclaiming the second full week in May as Women's Lung Health Week. City Council Minutes 5/21/14 The Council recognized the winners of the Art Drawing Contest that was held during the Arbor Day Fair. Council Member Rubio recognized the various commissioners and elected officials in attendance. Waste Management presented a check to the City of Baldwin Park for the Clean Cart Challenge Recycle Program. PUBLIC COMMUNICATIONS Mayor Lozano invited the public to speak on Public Communications at this time. Alfonso Contreras announced that on Saturday, May 31, 2014, the Clinton Facility will hold a water awareness event and invited the residents of Baldwin Park to be water wise. A resident speaker requested that the City investigate a garage off the Frazier off ramp. Julian Casas, former head boxing coach, expressed his disappointment with his release as an employee of the City and suggested the City invest more in the youth of the community. Rafael Gonzalez, an employee of the Baldwin Park Library, thanked Mayor Lozano and Manny Carrillo. He announced various upcoming events at the Library. Erick Garcia, resident, expressed his disappointment with the release of the former boxing coach as an employee of the City of Baldwin Park and the new regulations for boxing students. Bruce Ashoori, owner Eastern Keystone, expressed his disappointment in the denial of the 43 -bed project and requested for Council to reconsider approval. Lyle Ibarra expressed his disappointment with the release of the former boxing coach as an employee of the City of Baldwin Park and commended his success with the boxing program. Reese Ibarra expressed his disappointment with the release of the former boxing coach as an employee of the City of Baldwin Park and stated his approval of the boxing program. Cecelia Perez requested Council's assistance with an eviction from an apartment complex located in the City. Mayor Lozano requested that Code Enforcement to assist Ms. Perez and also referred her to housing assistance. Speaker Mr. Lozano also requested Council's assistance with issues with an apartment complex located in the City. Mayor Lozano requested that Code Enforcement assist Mr. Lozano. Rene Huerta expressed his disappointment with the release of the former boxing coach as an employee of the City of Baldwin Park. Page- 2 - of 11 City Council Minutes 5/21/14 Abel Velasquez expressed his disappointment with the release of the former boxing coach as employee of the City of Baldwin Park. Gordon Allen expressed his disappointment with the release of the former boxing coach as employee of the City of Baldwin Park. Paul Cook expressed his disappointment with the release of the former boxing coach as employee of the City of Baldwin Park. David Muse thanked Manny Carrillo for his service to the children and community of Baldwin Park. Mayor Lozano closed public communications and announced that the boxing program will continue for the youth in the City of Baldwin Park. CONSENT CALENDAR (Items 1 through 5) A motion was made by Rubio, seconded by Lozano and carried (5 — 0) to pull Item Nos. 4 and 5 from the consent calendar and approve Item Nos. 1, 2, 3 and 6. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands. 2. TREASURER'S REPORT: MARCH 2014 Staff recommends that the City Council receives and files the Treasurer's Report for March 2014. 3. CLAIM REJECTION Staff recommends City Council reject the claim of Maria Juarez and Jose Pacheco and direct staff to send the appropriate notice of rejection to claimants. 4. AUTHORIZE PURCHASE OF POLICE CARS It is recommended that the City Council authorize the purchase of five 2014 Dodge Charger Police Cars from McPeek's Dodge of Anaheim at a price each of $33,799.61 and authorize the installation and outfitting of those cars with specialized police equipment by Black and White Emergency Vehicles at a cost per vehicle of $10,339.75. (This item was pulled by Council Member Rubio for further discussion.) Council Member Rubio provided additional information regarding the monies being spent. She noted that the funds are not coming out of, nor do they impact, the general fund. A motion was made by Rubio, seconded by Baca, and carried (5 — 0) to authorize the purchase of five 2014 Dodge Charger Police Cars from McPeek's Dodge of Anaheim at a price each of $33,799.61 and authorize the installation and outfitting of those cars with Page- 3 - of 11 City Council Minutes 5/21/14 specialized police equipment by Black and White Emergency Vehicles at a cost per vehicle of $10,339.75. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 5. AUTHORIZE PURCHASE OF OIL BYPASS FILTRATION SYSTEMS Staff recommends that the City Council authorize the purchase of 87 PBF retrofit kits. (This item was pulled by Council Member Baca for further discussion.) Council Member Baca requested that this item be reviewed at a future meeting. A motion was made by Baca, seconded by Lozano, and carried (5 — 0) to address this item at a future meeting. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. REPORTS OF OFFICERS 6. AUTHORIZATION TO PROCEED WITH REQUEST FOR PROPOSALS FOR THE DEVELOPMENT OF THE FIVE -YEAR CONSOLIDATED PLAN AND THE ANALYSIS OF IMPEDIMENTS Staff recommends that City Council authorize staff to solicit RFP's for the development of the Five Year Consolidated Plan and the Analysis of Impediments to Fair Housing. Marc Castagnola, Community Development Manager presented the staff report. A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to authorize staff to solicit RFP's for the development of the Five Year Consolidated Plan and the Analysis of Impediments to Fair Housing. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None, 7. ADOPTION OF RESOLUTION 2013 -041 DENYING A REQUEST FOR A CONDITIONAL USE PERMIT FOR A 27 -BED ADULT RESIDENTIAL CARE FACILITY WITHIN THE R -1, SINGLE - FAMILY RESIDENTIAL ZONE (LOCATION: 3562 -3572 VINELAND AVENUE; APPLICANT: JOE LOPEZ, REPRESENTING EASTERN KEYSTONE INC.; CASE NO.:CP -801. Based on City Council direction at their December 18, 2013 meeting, it is recommended that the City Council of the City of Baldwin Park adopt Resolution 2013 -041 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE FINDINGS OF FACT AND DENYING A CONDITIONAL USE PERMIT Page- 4 - of 11 City Council Minutes 5/21/14 TO ALLOW A RESIDENTIAL CARE FACILITY WITHIN THE R -1, SINGLE - FAMILY RESIDENTIAL ZONE PURSUANT TO TABLE 153.050.020 IN THE CITY'S MUNICIPAL CODE (LOCATION: 3562 -3572 VINELAND AVENUE; APPLICANT: JOSE M. LOPEZ, REPRESENTING EASTERN KEYSTONE, INC.; CASE NUMBER: CP- 801)" Marc Castagnola, Community Development Manager presented the staff report. Mayor Lozano expressed his disapproval of the project based on the traffic study and other various issues and thanked staff for the report. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to adopt Resolution No. 2013 -041. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 8. OVERNIGHT PARKING ORDINANCE It is recommended that the City Council pass the Overnight Parking Ordinance (Ordinance No. 1364) regulating overnight parking by commercial vehicles by waiving the reading and introducing the ordinance by title only: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADDING CHAPTER 72.72 OF TITLE VII. TRAFFIC CODE, OF THE BALDWIN PARK MUNICIPAL CODE." Legal Counsel presented the staff report Council Member Baca requested additional information regarding the set up cost of the signs and suggested starting on Baldwin Park Boulevard and Ramona as a trial before moving on to the smaller streets. Mayor Pro Tern Pacheco requested for the time to be changed to 10 p.m. to 6 a.m. Legal Counsel advised the City Council that the item would need to be amended and brought back at a future meeting. Council Member Rubio requested additional information regarding the impact on local businesses. A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to amend the Ordinance and bring it back at a future meeting. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 9. PROPOSED CALENDAR FOR BUDGET STUDY SESSION, HEARINGS AND ADOPTION Page- 5 - of 11 City Council Minutes 5/21/14 That the City Council have the initial budget study sessions the second week of June on Tuesday June 10 and Wednesday June 11, 2014. If additional study sessions are needed they can be set at the June 10th meeting. The Baldwin Park Municipal Code states that a public hearing will be held at the first Council Meeting in June. It is recommended that the hearing be opened and then continued to the June 18 Council meeting. Craig Graves, Director of Finance presented the staff report Council Member Garcia suggested that the meeting be moved to a sooner date to allow more time. Mr. Graves explained that the June 1 oth and June 11th meetings would give staff one week to look at the documents. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to hold the budget study session on June 10 and June 11, 2014 at 6:00 p.m. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 10. RECOMMENDATION OF AUDITING FIRM TO PROVIDE PROFESSIONAL AUDITING SERVICES FOR ANNUAL AUDIT The Audit Committee is unanimously recommending the selection of the Auditing Firm of Brown Armstrong to provide professional auditing services for the City's Annual Audit. In addition they would also assist in the preparation of the Comprehensive Annual Financial Report (CAFR) and the State Controller's Report. The Committee and staff, after reviewing the proposals and hearing the presentations, felt they were the best firm to meet the City's needs and provide the most comprehensive services. The Committee has also authorized the Director of Finance and members of the Audit Committee to meet with Brown Armstrong and negotiate a potential reduction in the hours and price. The final contract would be presented to the City Council for their approval at their June 4, 2014 meeting. Craig Graves, Director of Finance presented the staff report. Council Member Baca stated that Brown Armstrong had the lowest per hour rate. Mayor Lozano requested the names of cities that Brown Armstrong has assisted. Mayor Pro Tern Pacheco requested a presentation at the June 4th Council meeting from Brown Armstrong. Council Member Garcia suggested the presentation be made during the study session prior to the June 4th Council meeting. A motion was made by Rubio, seconded by Lozano, and carried (5 — 0) to select Brown Armstrong to provide professional auditing services for the City's Annual Audit and preparation of the CAFR and the State Controller's Report and to bring back the final contract and a presentation from Brown Armstrong at the June 4, 2014 Study Session. AYES: Baca, Garcia, Rubio, Pacheco, Lozano Page- 6 - of 11 City Council Minutes 5/21/14 NOES: None. ABSENT: None. ABSTAIN: None. 11. REVIEW OF PLANNING COMMISSION APPLICANTS AND CONSIDERATION OF APPOINTMENTS AND /OR REAPPOINTMENTS TO FILL UNSCHEDULED VACANCIES Staff recommends the City Council review the submitted Planning Commission applications, take nominations and adopt Resolution 2014 -013 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPOINTING INDIVIDUALS TO THE PLANNING COMMISSION OF THE CITY OF BALDWIN PARK, TO OFFICER NUMBERS 1, 2, 3, 4 AND 5." City Clerk Alejandra Avila presented the staff report. Mayor Pro Tern Pacheco nominated Joanna Valenzuela for Office No. 1. Council Member Baca nominated Ken Woods for Office No. 2. Council Member Garcia nominated Mario Marciel Jr. for Office No. 3. Mayor Pro Tern Pacheco nominated Gilbert Padilla for Office No. 4. Council Member Baca nominated David Muse for Office No. 5. A motion was made by Pacheco, seconded by Baca, and carried (5 — 0) to adopt Resolution No. 2014 -013 nominating the following applicants to the Planning Commission Office Nos. 1, 2, 3, 4, and 5, subject to satisfactory background checks through the Department of Justice: Office No. Nominee 1. Joanna Valenzuela 2. Ken Woods 3. Mario Marciel Jr. 4. Gilbert Padilla 5. David Muse AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 12. CONSIDERATION OF APPOINTMENTS AND /OR REAPPOINTMENTS TO FILL VACANCIES FOR THE HOUSING COMMISSION Staff recommends City Council review all commission applications, take nominations and adopt resolution no. 2014 -014 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPOINTING INDIVIDUALS TO THE HOUSING COMMISSION OF THE CITY OF BALDWIN PARK TO OFFICE NOS. 1, 2, 3, 4, 5 & 6," subject to satisfactory background checks through the Department of Justice. City Clerk Alejandra Avila presented the staff report. Page- 7 - of 11 City Council Minutes 5/21/14 Mayor Pro Tern Pacheco requested Council's acceptance of the late application submitted by Raul Reyes. Council approved the late application. Legal Counsel announced that the notice included language that the City Council may consider late applications at their discretion. Mayor Pro Tern Pacheco nominated Anita Diaz for Office No. 1. Mayor Pro Tern Pacheco nominated Alejandra Saenz for Office No. 2. Council Member Baca nominated Rita Vasquez for Office No. 3. Council Member Garcia nominated Magda Torellas for Office No. 4. Mayor Pro Tern Pacheco nominated Raul Reyes for Office No. 5. A motion was made by Pacheco, seconded by Baca, and carried (5 — 0) to adopt Resolution No. 2014 -014 nominating the following applicants to the Housing Commission Office Nos. 1, 2, 3, 4, and 5 subject to satisfactory background checks through the Department of Justice: Office No. Nominee 1. Anita Diaz 2. Alejandro Saenz 3. Rita Vazquez 4. Magda Torellas 5. Raul Reyes AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. A motion was made by Baca, seconded by Pacheco, and carried (5 — 0) to nominate incumbent Luis Montano to the Housing Commission Office No. 6 as the tenant representative AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to advertise Office No. 7 for applicants 62 years of age and above. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. Page- 8 - of 11 City Council Minutes 5/21/14 13. APPOINTMENTS TO FILL VACANCIES FOR THE RECREATION & COMMUNITY SERVICES COMMISSION Staff recommends City Council review the commissioner applications to appoint or reappoint individuals to serve on the Recreation and Community Services Commission by: 1) Approving Resolution No. 2014 -015; and 2) Appoint Commission Offices Nos. 1, 2, 3, 4 & 5, which are subject to satisfactory background checks through the Department of Justice. City Clerk Alejandra Avila presented the staff report. Council Member Garcia nominated Joann Watkins for Office No. 1 Council Member Baca nominated Juan Rios for Office No. 2. Council Member Garcia nominated Arcelia Avila for Office No. 3. Mayor Pro Tern Pacheco nominated Ana Lujan for Office No. 4. Council Member Baca nominated Leslie Brito for Office No. 5. A motion was made by Pacheco, seconded by Garcia, and carried (5 — 0) to approve Resolution No. 2014 -015; nominating the following applicants to the Recreation and Community Services Commission Office Nos. 1, 2, 3, 4 and 5, subject to satisfactory background checks through the Department of Justice. Office No. Nominee 1. Joann Watkins 2. Juan Rios 3. Arcelia Avila Ana Lujan Leslie Brito AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 14. CONSIDERATION OF APPOINTMENTS AND /OR REAPPOINTMENTS TO FILL VACANCIES FOR THE PERSONNEL COMMISSION Staff recommends City Council review all commission applications, take nominations and adopt resolution no. 2014 -016 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPOINTING INDIVIDUALS TO THE PERSONNEL COMMISSION OF THE CITY OF BALDWIN PARK TO OFFICE NOS. 1, 2, 3, 4 and 5', subject to satisfactory background checks. City Clerk Alejandra Avila presented the staff report. Mayor Pro Tern Pacheco nominated Arturo Luna for Office No. 1. Council Member Baca nominated Sylvia Banuelos for Office No. 2. Page- 9 - of 11 City Council Minutes 5/21/14 Mayor Pro Tern Pacheco suggested that this item be brought back to a future meeting to allow for more applicants to apply. A motion was made by Pacheco, seconded by Rubio, and carried (5 -0) to adopt Resolution No. 2014 -016 nominating the following applicants to the Personnel Commission Office Nos. 1 and 2 subject to satisfactory background checks, and to reopen the application period and bring back the item at a future meeting. Office No. Nominee 1. Arturo Luna 2. Sylvia Banuelos SET MATTERS — PUBLIC HEARINGS 15. HOUSING ELEMENT PROGRESS REPORT 2013 It is recommended that the City Council open the public hearing, receive any public comments on this item, and following the public hearing receive and file the report. Amy Harbin, City Planner presented the staff report. The Mayor opened the public hearing and the public comments. Seeing none, the Mayor closed the public comments and the public hearing. A motion was made by Lozano, seconded by Garcia, and carried (5 -0) to receive and file the report. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Council Member Rubio directed staff to provide Council with an update on current findings dealing with "Train Noise Free Zone" at the June 4, 2014 Council meeting. Dan Wall, Director of Public Works stated that he would be bringing a staff report with additional information to City Council at their June 4, 2014 meeting. • Mayor Pro Tern Pacheco requested that staff clean up a few mattresses along Arrow Highway and for Public Works to be more vigilant in keeping the City clean. ADJOURNMENT A motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 9:14 p.m. to the Finance Authority and Housing Authority meetings and in memory of Lori Aquino, who recently passed away. Page - 10 - of 11 City Council Minutes Mayor ATTEST: City Clerk APPROVED: 5/21/14 Page - 11 - of 11 MINUTES BALDWIN PARK FINANCE AUTHORITY May 21, 2014,7:00 P.M. COUNCIL CHAMBER 14403 East Pacific Avenue, Baldwin Park, CA 91706. CALL TO ORDER The meeting was called to order by Chair Lozano at 7:15 p.m. and recessed. RECONVENE The meeting was reconvened at 9:14 p.m. ROLL CALL: Board Member Cruz Baca Board Member Monica Garcia Board Member Susan Rubio Vice Chair Ricardo Pacheco Chair Manuel Lozano PUBLIC COMMUNICATIONS None. CONSENT CALENDAR A motion was made by Lozano, seconded by Garcia and carried (5 -0) to approve the Consent Calendar. 1. TREASURER'S REPORT: MARCH 2014 Staff recommended that the Finance Authority receive and file the Treasurer's Report for March 2014. ADJOURNMENT The meeting was adjourned at 9:15 p.m. Chair ATTEST: City Clerk APPROVED: MINUTES BALDWIN PARK HOUSING AUTHORITY May 21, 2014, 7:00 P.M. COUNCIL CHAMBER 14403 East Pacific Avenue, Baldwin Park, CA 91706. CALL TO ORDER/RECESS The meeting was called to order by Chair Lozano at 7:15 p.m. and recessed. RECONVENE The meeting was reconvened at 9:15 p.m. ROLL CALL: Board Member Cruz Baca Board Member Monica Garcia Board Member Susan Rubio Vice Chair Ricardo Pacheco Chair Manuel Lozano PUBLIC COMMUNICATIONS None. CONSENT CALENDAR A motion was made by Lozano, seconded by Baca and carried (5 -0) to approve the Consent Calendar. 1. TREASURER'S REPORT: MARCH 2014 Staff recommended that the Housing Authority receive and file the Treasurer's Report for March 2014. ADJOURNMENT The Housing Authority Meeting was adjourned at 9:16 p.m. Chair ATTEST: Clerk APPROVED: MINUTES BALDWIN PARK CITY COUNCIL SPECIAL MEETING June 4, 2014, 6:30 P.M. CITY HALL — 3rd Floor Conference Room 307 14403 East Pacific Avenue, Baldwin Park, CA 91706. CALL TO ORDER The meeting was called to order by Mayor Lozano at 5:30 p.m ROLL CALL: Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Ricardo Pacheco Mayor Manuel Lozano PUBLIC COMMUNICATIONS None. STUDY SESSION /OPEN SESSION 1. BROWN ARMNSTRONG PRESENTATION A presentation was given to the City Council by Certified Public Accountants Brown Armstrong, outlining the services they will be providing in connection with the City's Annual Audit if their firm is selected. 2. ADVISE CITY COUNCIL REGARDING NUMBER OF LIQUOR LICENSES IN THE CITY OF BALDWIN PARK Staff provided the City Council with information they requested on the number of liquor licenses currently in the City. RECESS TO CLOSED SESSION The meeting recessed to Closed Session at 6:15 p.m. CLOSED SESSION 3. PUBLIC EMPLOYEE APPOINTMENT Pursuant to Government Code Section 54957 Title: Chief Executive Officer 4. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9. Potential Case(s): three (3) City Council Special Meeting Minutes 5. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Section 54956.9 Name of Case: Wendy Harris v. City of Baldwin Park Case Number: 6253071 RECONVENE IN OPEN SESSION The meeting reconvened at 6:40 p.m. REPORT FROM CLOSED SESSION 06/04/14 City Attorney Tafoya listed the items discussed by Council City and reported no final action was taken on these items, thus there is nothing to report out. ADJOURNMENT The Special Meeting was adjourned at 6:45 p.m. Mayor ATTEST: City Clerk F-11=0 0 xis Page 2 of 2 MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING June 4, 2014, 7:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:00 p.m. INVOCATION The invocation was provided by Mayor Pro Tem Pacheco. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Ricardo Pacheco Mayor Manuel Lozano ANNOUNCEMENTS Council Member Rubio congratulated Marie and Al Contreras on the celebration of their 26th wedding anniversary. Marie Contreras congratulated Council Member Rubio on her 1" wedding anniversary on June 16, 2014. Council Member Rubio requested for donations to be made to the Allestegi family to help fund the funeral of their family member. Mayor Lozano thanked Rafael Gonzalez of the Baldwin Park Library for the Mariachi Mexico performance at the Library this past Saturday afternoon. He announced that the group would return later in the summer for another performance. PPROCLAMATIONS, COMMENDATIONS & PRESENTATIONS Manny Carrillo, Recreation and Community Services Director, announced that the Upper San Gabriel Valley Municipal Water District called to reschedule their check presentation for the Barnes Park improvements. City Council Regular Meeting Minutes PUBLIC COMMUNICATIONS 06/04/14 Mayor Lozano announced that public communications is now open and the limit on each speaker is three (3) minutes. Thomas Carey expressed his approval of the Railroad Quiet Zones discussion, his concern regarding the speed of trains traveling through the City, expressed his views on free speech and his concern regarding inoperative vehicles throughout the City. Rafael Gonzalez, employee at the Baldwin Park Library, announced that there will be a summer reading program starting on June 11, 2014 at 4 p.m. through July 21, 2014 in the Community Center. Mr. Luna thanked staff and Caltrans for assisting with keeping the City clean. He also stated that there is no walkway coming off of Frazier toward Kaiser. He requested for Council to walk the City to review needed repairs and clean up to facilities around the City. Al Contreras announced that the Valley County Water District will be passing out information on water conservation at their next meeting and announced that in one week there will be fifty (50) visitors from Taxco Guerrero. He also announced that fourteen (14) scholarships were given through Sister Cities, eight (8) from Baldwin Park High School and six (6) from Sierra Vista. Mr. Woods spoke of his wife Carol, and announced that his 58th wedding anniversary is on June 16th. 2014. Don Rios announced that there is graffiti on the metro railway tracks near the schools. He requested for staff to speak with the Metro in regards to the clean up and security in these areas. He inquired about the completion date of the Barnes Park project and requested for Council to direct staff to clean up park facilities. He also requested the status of the grant for Walnut Creek Park. Phil Terrentino requested for Council to look into bringing a bowling alley or miniature golf course to the City. Mayor Lozano closed Public Communications. He announced that a bowling alley would be difficult to bring to the City due to revenue issues. CONSENT CALENDAR 1. WARRANTS AND DEMANDS Staff recommended City Council ratify the attached Warrants and Demands Register. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to ratify the Warrants and Demands Register. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. Page 2 of 7 City Council Regular Meeting Minutes 2. CLAIM REJECTION 06/04/14 Staff recommended City Council reject the claim of Lili Hadsell and direct staff to send the appropriate notice of rejection to claimants. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to reject the claim of Lili Hadsell and direct staff to send the appropriate notice of rejection to claimants. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None, ABSTAIN: None. 3. APPROVAL OF CONTRACT WITH BROWN ARMSTRONG CPAs TO PROVIDE PROFESSIONAL AUDITING SERVICES Staff recommended that the City Council approve the contract and authorize the Mayor to execute the contract on behalf of the City. This item was pulled for further discussion. Mayor Lozano announced that the contract needs to be amended. A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to approve the contract, authorize the Mayor to execute the contract on behalf of the City and to direct staff to bring back an amendment for staff continuity. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 4. RENEWAL OF AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR PROVIDING SCHOOL CROSSING GUARD SERVICES FOR FISCAL YEAR 2014/2015 Staff recommended City Council: 1. Approve the FY 14/15 contract with All City Management Services for crossing guard services; and 2. Authorize the Mayor to execute the agreement to continue contract services with All City Management Services. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to approve staff's recommendation. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. Page 3 of 7 City Council Regular Meeting Minutes 06/04/14 5. AUTHORIZE PURCHASE OF POLICE CAR It is recommended that the City Council authorize the purchase of one 2014 Dodge Charger police car from McPeek's Dodge of Anaheim at a price of $33,766.61 and authorize the installation and outfitting of this car with specialized police equipment by Black and White Emergency Vehicles of 10,399.75. This item was pulled for further discussion. Council Member Rubio clarified that the monies being used to purchase the vehicle are from grant funds and that there is no fiscal impact to the general fund. A motion was made by Rubio, seconded by Pacheco, and carried (5 — 0) to authorize the purchase of one 2014 Dodge Charge police car from McPeek's Dodge of Anaheim at a price of $33,766.61 and authorize the installation and outfitting of these cars with specialized police equipment by Black and White Emergency Vehicles for $10,399.75. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. SET MATTERS — PUBLIC HEARINGS 6. PUBLIC HEARING FOR FISCAL YEAR 2014/15 BUDGET AND CONTINUE PUBLIC HEARING TO JUNE 18, 2014 That the Mayor open the Public Hearing, take public comments and then continue the hearing to June 18, 2014. Craig Graves, Director of Finance announced that according the Baldwin Park Municipal Code a Public Hearing is to be held at the first City Council Meeting in June each year. He announced that due to the two (2) scheduled budget study sessions next week and that since Council received their materials today that it is recommended that this item be continued to the June 18, 2014 City Council Meeting. Mayor Lozano opened the Public Hearing and the public comments. A member of the public asked if the budget included cleaning up graffiti and remote cameras throughout the City. A member of the public explained that the budget does include cleaning up graffiti throughout the City. Seeing no others that wished to speak, Mayor Lozano announced that he would leave the Public Hearing open and continue to item 7. Page 4 of 7 City Council Regular Meeting Minutes 06/04/14 REPORTS OF OFFICERS 7. RAIL ROAD QUIET ZONES Receive and file. Daniel Wall, Public Works Director, explained that the rail road quiet zone can be implemented for a number of years but the preliminary cost estimate is four and a half million dollars. He suggested that the money can come from different funding or a grant. He stated that the first step would be to hire a consultant who specializes in quiet zones. Mayor Lozano stated that the City of Pomona has a quiet zone and that Congresswoman Napolitano assisted with the implementation of that quiet zone in their city. Mr. Wall explained that the crossings can be identified and Council can decide which crossing sections will be the quiet zone. Mayor Lozano asked if the entire City can be a quiet zone. Mr. Wall explained that trains use their whistles to alert vehicles and pedestrians to clear the tracks when approaching a crossing. A quiet zone would mean the trains could not blow their horns near or through the crossing unless there was someone on the tracks. He explained that one half mile section can be declared a quiet zone at a time. Council Member Rubio explained to residents that the process is a very technical and time consuming process and that Council will work slowly towards resolving the issue. Council Member Baca requested for more information on the requirements of the quiet zone. Mayor Lozano requested for a presentation on the long term cost and for it to be featured on the NOW newsletter to alert residents to the project. Council Member Garcia requested to continue talks with Congresswoman Napolitano and for staff to research all funds available to the City. Council Member Rubio also requested for a narrative explaining the legalities of the railway noise to be included in the NOW newsletter. Council Member Baca suggested that the problem is not the noise but the length of the noise and that the crossings are close together. Staff responded that the train's requirement is to blow the horn a quarter mile before the crossing. Mayor Lozano announced that the meeting would move forward to item eight (8) on the Agenda. Page 5 of 7 City Council Regular Meeting Minutes 06/04/14 8. ADOPTION OF RESOLUTION NO. 2014 -017 ESTABLISHING A TITLE VI PROGRAM It is recommended the City Council introduce Resolution No. 2014 -017 by reading its title only and waive further reading. A staff report was given by staff. A motion was made by Rubio, seconded by Baca, and carried (5 — 0) to waive reading of and adopt Resolution No. 2014 -017. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 9. OVERNIGHT PARKING ORDINANCE It is recommended that the City Council pass the Overnight Parking Ordinance (Ordinance No. 1364) regulating overnight parking by commercial vehicles by waiving the reading and introducing the ordinance by title only: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADDING CHAPTER 72.72 OF TITLE VII, TRAFFIC CODE, OF THE BALDWIN PARK MUNICIPAL CODE." A staff report was presented. Mayor Pro Tern Pacheco directed staff to concentrate on the main arterials of the City first and not on residential streets. Mayor Lozano asked if the parking ordinance would not apply to residential streets. Mayor Pro Tern Pacheco stated that the ordinance would not apply to residential streets. Council Member Garcia suggested including residential streets in the ordinance. Mayor Lozano suggested for residents to be allowed to park their work vehicles. Council Member Garcia suggested a parking permit program to be implemented. Council Member Rubio suggested for a requirement for vehicles to be in good condition. Mayor Pro Tern Pacheco directed staff to compare other cities parking ordinances wording to draft new ordinance language to include parking permits. Council Member Rubio requested for copies of parking ordinances from neighboring cities. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Mayor Lozano requested for Staff to look into the homeless population throughout the Page 6 of 7 City Council Regular Meeting Minutes 06/04/14 City and to assist them to homeless shelters. Council Member Baca stated that the Walnut Creek bathrooms have been open all night and that the homeless are sleeping there and leaving them in unsightly conditions. She asked staff if the bathrooms are intended to be left open all night long. Manny Carrillo, Recreation and Community Services Director, responded that the bathrooms are locked, cleaned at 3 a.m. and reopened at 8 a.m. Daniel Wall, Public Works Director stated that staff would make sure the bathrooms are secured. • Mayor Lozano directed for staff to repair a gate at Ledford and Farnell. Mayor Pro Tern Pacheco announced that he attended the Los Angeles County Water District Water Awareness Day. He requested that staff to look into drought resistant plants and to repair the sidewalk and plants on Joanbridge Street. He requested for a ceremony for outgoing commissioners and new incoming commissioners and for a reception to be held at the next Council Meeting. He requested for Public Works to clean the debris surrounding the red brick building on Badillo and San Bernardino Road and other various sites around the City. He congratulated Mike Taylor on the birth of his granddaughter and suggested staff send the family flowers. He also congratulated Manny Carrillo on his daughter's graduation and City Clerk Alejandra Avila on her daughter's graduation from the University of La Verne. • Council Member Rubio reminded residents about the upcoming Concerts in the park on July 10, 2014, July 17, 2014, July 24, 2014 and July 31, 2014. She also requested for staff to send a congratulations letter to all the newly elected officials, including Hilda Solis. She requested for Manny Carrillo to include the City Clerk and City Treasurer in all literature that is sent out. • Council Member Baca requested for staff to recognize the retirement of Fernando Prado at the June 18, 2014 City Council meeting. ADJOURNMENT A motion was made by Lozano and seconded by Pacheco to adjourn the meeting at 8:00 p.m. in memory of Ben Ruiz and Chris Morimoto, and Jose Allestegi, who recently passed away. Mayor ATTEST: City Clerk APPROVED: Page 7 of 7 MINUTES BALDWIN PARK CITY COUNCIL SPECIAL MEETING August 6, 2014, 5:30 P.M. CITY HALL — 3rd Floor Conference Room 307 14403 East Pacific Avenue, Baldwin Park, CA 91706. CALL TO ORDER The meeting was called to order by Mayor Lozano at 5:30 p.m. ROLL CALL: Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tem Ricardo Pacheco Mayor Manuel Lozano PUBLIC COMMUNICATIONS None. STUDY SESSION /OPEN SESSION HEALTHY EATING ACTIVE LIVING (HEAL) GRANT UPDATE BY REPRESENTATIVES OF LOS ANGELES COUNTY AND CALIFORNIA CENTER OF PUBLIC HEALTH ADVOCACY (CCPHA). Representatives of Los Angeles County and California Center of Public Health provided the City Council with an update on the HEAL grant. Discussion ensued regarding the grant. 2. PRESENTATION BY THE SAN GABRIEL VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT ON THE ASIAN TIGER MOSQUITO AND POSSIBLE ANNEXATION INTO THE DISTRICT. The San Gabriel Valley Mosquito and Vector Control District provided an update on the Asian Tiger Mosquito and possible annexation into the District. Discussion ensued regarding the Tiger Mosquito and annexation. RECESS /RECONVENE The Special Meeting was recessed at 7:15 p.m. and reconvened in Closed Session at 9:20 p.m. CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GC §54956.8) Property: 14173 Garvey Avenue, Baldwin Park, CA 91706 Agency Negotiators: Shannon Yauchzee & Robert N. Tafoya Negotiating Parties: The Lamar Companies Under Negotiation: Price and terms of payment City Council Special Meeting Minutes 08/06/14 2. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6 Agency designated representatives: Shannon Yauchzee; Robert N. Tafoya Employee Organization: Police Officers Association; Police Management Employees Association 3. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9. Potential Case(s): nine (9) REPORT FROM CLOSED SESSION City Attorney Tafoya listed the items discussed by Council and reported no final action was taken on these items, thus there is nothing to report out. ADJOURNMENT The Special Meeting was adjourned at 7:15 p.m. Mayor ATTEST: City Clerk APPROVED: Page 2 of 2 MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING August 6, 2014, 7:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:25 p.m. The Mayor stated that the closed session would be held at the end of the regular meeting. INVOCATION The invocation was provided by Pastor Elmer Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Ricardo Pacheco Mayor Manuel Lozano ANNOUNCEMENTS Mayor Lozano acknowledged former West Covina Mayor and Council Member Ben Wong and former Police Chief Frank Wills who were in the audience. Council Member Rubio thanked staff and the Baldwin Park Police Department for an amazing National Night Out. She said approximately 100 backpacks were given out to children in need. City Treasurer Contreras introduced new Baldwin Park Unified School District Superintendent Dr. Paul Sevillano and Valley County Water District representatives Alfonso Contreras and Margarita Vargas. Mayor Pro Tern Pacheco invited everyone to attend the grand re- opening ceremony for the Barnes Park Improvements on Thursday, August 7th at 6:30 p.m., refreshments at 7:30 p.m. and the Lego movie at 8 p.m. Council Member Rubio asked Recreation and Community Services Director Manny Carrillo to thank everyone who was involved with the 5K stating it was well attended and very successful. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS Mayor Lozano introduced new CEO Shannon Yauchzee and presented the Oath of Office. CEO Yauchzee thanked everyone for their support. City Council Regular Meeting Minutes 08/06/14 Council Member Rubio presented Daniel R. Oaxaca, of the San Gabriel Valley Conservation Corps, with a plaque in celebration of their 10th Year Anniversary. Mr. Oaxaca accepted the plaque on behalf of everyone at San Gabriel Valley Conservation Corps, Patty Cortez of the Upper San Gabriel Valley Municipal Water District, provided information on the Water Smart City Challenge, rebate programs available to the public, water conservation and their outreach strategy. PUBLIC COMMUNICATIONS Mayor Lozano announced that public communications is now open and the limit on each speaker is three (3) minutes. Thomas Carey, resident, expressed his displeasure with how the unemployment office is denying benefits to claimants that are entitled to them. Linda Noriega, General Manager Valley County Water District, provided information requested by the City on the effects of the drought on residents, the current water supply conditions and the State Water Resources Control Board's call for action. Mayor Lozano asked that this information be coordinated with the City newsletter "NOW ". Alfonso Contreras, Valley County Water District, explained that the Baldwin Park Key Well on Scott Place is measured every Wednesday and has been dropping 4/10" each week. He also stated that car washes use potable not recycled water and that schools are a large consumer of water. He said the goal is conservation and education not fines. Rafael Gonzales, Library Manager, announced that after operating out of the Community Center for eleven (11) months, today was the last day of service there and they will be packing up the library materials to store them in a warehouse until the new library is opened sometime in September. He thanked the Council and staff for providing a temporary space for the library. Mr. Luna, resident, urged the Council come up with something for this water situation. He suggested using fifty five (55) gallon water drums so people can reuse water. He said now that the City has a new full time code enforcer that's what he should be doing. George M. of Baldwin Park Grill brought a matter to the Council's attention regarding signage. He said when he first opened, his patrons were saying they didn't know he was open so he put three (3) large banners on his building which increased business. Then he received a notice from code enforcement to remove the banners. He requested that the Council put a moratorium for six (6) months to a year allowing new businesses to place banners on their businesses providing they are maintained properly. Mr. Rios, resident, stated that he feels the old Council is trying to take credit for what the new Council is doing. He said the new Council understands what the people want. He commended Director of Finance Craig Graves on doing a beautiful job on the budget, said the new Police Chief and Police Department are doing good and stated the new City Manager is already make good on his promises to do better. Amanda Serrato, resident, thanked Recreation and Community Services Director Carrillo and the Council for allowing the Friends of the Library to meet there since September 2013 Page 2 of 7 City Council Regular Meeting Minutes 08/06/14 and stated the City went out of the way to take care of their needs and they really appreciate that. She also stated she's noticed city property lawns that are dead and dry and considering the water situation that is okay but there is a lot of trash and asked who is in charge of that. Mayor Lozano said the City will get the address from her and follow up. Margarita Vargas, resident, in response to speaker Amanda Serrato, said code enforcement has a form you can fill out anonymously to report violations and she found out that sidewalk is the responsibility of the resident not the City and requested that the information be included in the NOW newsletter. A member of the public thanked Director of Public Works Director Dan Wall for all his help and Director of Finance Craig Graves for the simple and easy -to -read budget and welcomed the new City Manager. He stated that Council Member Garcia said the new CEO wasn't picked the right way, but she forgets how previous staff members were picked. He said Chief Hadsell wasn't qualified; the budget was falsified and incorrectly reported that the police had no money, the city was in debt and taxes would have to be raised, and none of that was true. He said they are not going to take credit for what the new Council has brought in and what they're trying to do. He thanked Chief Taylor for National Night Out. Ms. Flores, resident, thanked everyone on the Council for the concerts in the park; she asked everyone to go to her Angel Bin fundraiser on Facebook and like her page and if they are the most liked they will get $100. Mayor Lozano closed Public Communications. CONSENT CALENDAR (Items 1 through 8) City Attorney Tafoya clarified that on Item No. 6 it was intended that the compensation percentage between the City and consultant include the registration fees as well as any fines from the program, so that typographical modification was included in the contracts. It now reads .,registration fees and penalties ". In addition there was also a typo regarding the Baldwin Park Municipal Code and that was corrected from 150.029 to 150.250 and that change has been incorporated into the contract. Item Nos. 3 and 6 were pulled for separate consideration. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to approve the Consent Calendar with the exception of Item Nos. 3 and 6 which were pulled for further discussion. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 1. WARRANTS AND DEMANDS Staff recommended that the City Council ratifies the Warrants and Demands. 2. CLAIM REJECTION Staff recommended City Council reject the following claims and direct staff to send the appropriate notice of rejection to claimants: Page 3 of 7 City Council Regular Meeting Minutes 08/06/14 Miramontes, Marisela: Alleged trip and fall claim Estrada, Carlota: Alleged trip and fall claim Flores, Sergio: Alleged violation of the California Trust Act, Cal. Government Code Sections 7285- 7285.5: After a review of the investigation done by the police department in this matter and reviewing the government claim itself, as well as review of all relevant documents, it was determined that the City is not liable. 3. AUTHORIZE AN AGREEMENT FOR PROFESSIONAL SERVICES FOR WALNUT CREEK NATURE PARK This item was pulled for further discussion. Staff recommended that the City Council: 1. Award a contract for the conceptual design of Walnut Creek Nature Park to Restoration Design Group in the amount not to exceed $32,950; and 2. Authorize the Mayor to execute an agreement with Restoration Design Group. Council Member Garcia pulled this item to highlight the work of the Recreation and Community Services Department under the leadership of Manny Carrillo who worked hard to locate funding, including grants from Supervisor Gloria Molina, USGVWD and various environmental groups and that none of funding is general fund money. She said it is a wonderful project to see come to fruition and with that focus she thinks they are selecting the right group. A motion was made by Garcia, seconded by Lozano, and carried (5 -0) to approve Item No. 3. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 4. APPROVE SERVICES WITH SPECIALIZED BUSINESS SYSTEMS TO RELOCATE THE SPECIALIZED TRACK SHELVING AND STORAGE FOR THE POLICE EVIDENCE ROOM Staff recommended that the City Council: 1. Approve the services outlined in the price quote contract with Specialized Business Systems for an amount not to exceed $29,601.50 from account 205-30- 310- 53200- 00000 -2. Specialized Business Systems is the sole source vender because of their expertise, pervious installation and knowledge of the project; 2. Authorize the City Attorney to draft a contract for the Mayor's signature for services outlined in the attachments; and 3. Authorize the Director of Finance to make the necessary budgetary transfers. Page 4 of 7 City Council Regular Meeting Minutes 08/06/14 5. ADOPT RESOLUTION NO. 2014 -029 SETTING THE ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 2014/15 Staff recommended adoption of Resolution No. 2014 -029 Setting the Annual Appropriation Limit for Fiscal Year 2014/15 at $65,690,878. 6. APPROVAL OF AGREEMENT WITH NEFTALI CORTEZ, DBA NATIONWIDE COST RECOVERY SERVICES, FOR ASSISTANCE RE VACANT AND ABANDONED PROPERTY REGISTRATION PROGRAM This Item was pulled for further discussion. Staff recommended that the City Council direct the Chief Executive Officer to execute a Professional Service Agreement with Naftali Cortez, dba Nationwide Cost Recovery Services, to administer and enforce the provision of Chapter 150.250. Council Member Baca requested this item be pulled for further review until September. A motion was made by Baca, seconded by Rubio, and carried (5 -0) directing staff to bring back this item in September 2014. AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. 7. ADOPTION OF RESOLUTION NO. 2014 -028 TO SUPPORT SENATE BILL 1275 (DE LE6N) It was recommended the City Council adopt Resolution No. 2014 -018 by reading its title only and waive further reading. 8. POLICY FOR ALCOHOLIC BEVERAGE SALES WITHIN THE CITY OF BALDWIN PARK It was recommended that the City Council approve Administrative Policy # 028, entitled 'Development standards for Alcoholic Beverage Sales ". SET MATTERS - PUBLIC HEARINGS 9. PUBLIC HEARING OF THE CITY COUNCIL TO ADOPT A RESOLUTION AND THE CITY'S 2014 CONGESTION MANAGEMENT PROGRAM LOCAL IMPLEMENTATION REPORT City Planner Amy Harbin presented the staff report. Mayor Lozano opened the public hearing and public comments. Mayor Lozano asked if there were any public speakers. Seeing there were no public speakers he closed the public hearing. Page 5 of 7 City Council Regular Meeting Minutes 08/06/14 A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to adopt Resolution 2014 -027 "A RESOLUTION OF THE CITY OF BALDWIN PARK FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL DEVELOPMENT REPORT IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089." AYES: Baca, Garcia, Rubio, Pacheco, Lozano NOES: None. ABSENT: None. ABSTAIN: None. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Councilmember Rubio directed staff to begin a conceptual design for a Park / Civic Center courtyard across from City Hall identified as an open space on the Arroyo Group specific plan and to identify possible resources for funding including the Quimby Park Land Funds. In addition she directed staff to light up the palm trees on Maine Street from Ramona to Clark and requested that Recreation and Community Services Director Manny Carrillo bring back a plan on August 20, 2014, for the City Council to consider a Farmers Market for three weeks beginning in September. Mayor Pro Tern Pacheco reported that according to the U.S Bureau of Labor Statistics, Baldwin Park has an 11% unemployment rate that is higher than the state and national average of 7% and 6% respectively. In an effort to reduce the unemployment rate for financially burdened families in Baldwin Park and offer no cost or affordable job training programs, Mayor Pro Tern Pacheco requested the City Council direct staff to begin research on funding and possible locations for a WorkSource Center to be located in Baldwin Park and send a letter in support to our state legislative and congressional elected officials. Mayor Pro Tern Pacheco also stated that in order to address the needs of better access to higher education and low unemployment in Baldwin Park and to better serve the community, he directed staff to meet with Mt. SAC and to survey residents and community members on the need to bring a satellite campus to Baldwin Park. Council Member Baca said she has worked very closely with WorkSource Centers for the past 15 years and said the Council needs the public's support. She suggested reaching out to veterans and said the WorkSource Center provides job opportunities and training to reinvent yourself, upgrade your career and is funded for you. She stressed it is important for our residents and said Mayor Pro Tern Pacheco needs their support. Council Member Rubio suggested that the center be centrally located so the people can shop and eat in our community. Council Member Rubio asked for clarification on her request for a farmers market and asked if Council was on board with moving forward on her three (3) requests. Council Member Baca asked if the Council can pick an approximate date for the farmers market for planning purposes. Council Member Rubio responded saying they are planning on the last two weeks of September and first week of October. Page 6 of 7 City Council Regular Meeting Minutes 08/06/14 Recreation and Community Services Director Carrillo added that a plan of action will be presented to the City Council for their consideration at the August 20, 2014 City Council meeting. He said the plan is to have the event on Thursdays; the last two (2) Thursdays in September and the first Thursday of October; then evaluate and bring the item back to Council for further discussion. Council Member Rubio stated she met with CCPHA and they have been doing a lot of work in our city on healthy living, healthy eating, eliminating obesity and they are looking for funding to continue their program. She explained that one of the elements they are missing is a farmers market and adding diversity in food to our farmer market would help them. Council Member Garcia addressed earlier public comments and clarified that she was not on the Council when Vijay Singhae was appointed to CEO; that the Council went out to executive search and interviewed a number of individuals before appointing Lili Hadsell; that she was not friends with former Finance Director Lorena Quijano but feels she did a great job while she was here and now thinks Craig Graves is doing a great job. Discussion then ensued regarding the selection process for the new CEO, the hiring of four (4) new police officers; the information Council received regarding the previous fiscal year budget deficit and the current $6.3 reserve and surplus. City Attorney Tafoya reminded the Mayor that this item was not agendized. A member of the public spoke and stated she appreciated the Council's comments but said they need to leave the past behind and move forward together and not point fingers. She urged them to work together for the community and welcomed the new CEO and new School Superintendent. Mayor Lozano asked CEO Yauchzee to work with the owner of the Baldwin Park Grill on changing the ordinance. Mayor Pro Tern Pacheco directed staff to bring the ordinance back at the next meeting and said the City is moving forward on the letter of support for the WorkSource Center. City Attorney Tafoya announced that Council would be moving to closed session and staff will be reporting out in public session, in case any member of the public would like to stay. ADJOURNMENT A motion was made by Lozano and seconded by Garcia to adjourn to Closed Session at 9:10 p. M. ATTEST: City Clerk APPROVED: Mayor Page 7 of 7 STAFF REPORT ITEM NO. 3 TO: The Honorable Mayor and Members of the City Council FROM: Shama P. Curian, Human Resources Manager DATE: September 17, 2014 SUBJECT: CLAIM REJECTION SUMMARY This report requests the City Council reject the Claims for Damages to person or property received for filing against the City of Baldwin Park. FISCAL IMPACT Unknown at this time. RECOMMENDATION Staff recommends City Council reject the following claims and direct staff to send the appropriate notice of rejection to claimants: Morales, Celedonio: Claimant alleges that City destroyed bedroom door during search warrant. Duarte, Miguel and Ruiz, Adele: Claimant alleges damages to vehicle and person caused by employee of the City of Baldwin Park during course and scope of employment. Molina, Anahi Pineda: Claimant alleges damages caused by impound of vehicle and arrest. Cadenga, Kristin: Claimant alleges damages to minor from opened can of alcohol on playground structure. BACKGROUND In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of motion and that the claimants are sent written notification of said action. Page 2 LEGAL REVIEW These government claims, and all government claims, should be considered as potential lawsuits in the future. Thus it is requested that all city staff, the Mayor, and all Councilmembers refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice the claims in any way which can happen if public or private comments are made about this claim by city staff or Councilmembers. Any specific questions should be referred to the City Attorney. ALTERNATIVES There are no other alternatives for the City Council to consider as it is necessary for the City Council to reject the claims for the statute of limitations to begin on the claims received. STAFF REPORT SUMMARY TO: FROM: DATE: ITEM NO. q The Honorable Mayor and Members of th ;Ci ty IC cil Craig A. Graves, Director of Finance September 17, 2014 F'MIV/ SUBJECT: TREASURER'S REPORT - JULY Attached is the Treasurer's Report for the month of July 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None That the City Council receive and file the Treasurer's Report for July 2014. ALTERNATIVES None. The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW None Required Treasurer's Report — July 2014 Page 2 BACKGROUND Attached is the Treasurer's Report for the month of July 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). The report separates cash into the following three sections: • State of California Local Agency Investment Fund (LAIF) — this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.), payroll, or to pay the various bond payments. • Fiscal Agent Funds — These amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. • Cash — This section provides the cash balances in the various checking accounts the City uses to pay its on -going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax in December, January and May each year. The current investments are in compliance with the City's Investment Policy and to the California Government Code. Attachment: Treasurer's Report for July 2014 CITY OF BALDWIN PARK TREASURER'S REPORT 7/31/2014 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local 29,075,628.82 29,075,628.82 Agency Investment Fund 29,075,628.82 Varies City 0.24% Varies Housing Authority 0.24% Varies Fiscal Agent Funds - City Varies Varies Fiscal Agent Funds - Successo Varies Varies Varies 29,075,628.82 29,075,628.82 29,075,628.82 29,075,628.82 Varies 38,005.62 38,005.62 38,005.62 38,005.62 29,113,634.44 29,113,634.44 29,113,634.44 29,113,634.44 Varies 2,863,300.50 2,863,300.50 2,863,300.50 2,663,300.50 Varies 4,544,910.82 4,544,910.82 4,544,910.82 4,544,910.82 $ 36,521,845.76 $ 36,521,845.76 7,408,211.32 $ 36,521,845.76 Total Investments $ 36,521,845.76 Cash City Checking 4,964,015.23 City Miscellaneous Cash 47,988.59 Comm. Develop. Comm. 0.00 Successor Agency 1,294,681.60 Housing Authority 294,493.74 Financing Authority 0.00 Total Cash 6,601,179.16 Total Cash and Investments $ 43,123,024.92 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of July 2014 and several deposits /withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Director STAFF REPORT TO: Honorable Mayor and City Cou((ncilmembers FROM: Michael Taylor, Chief of Polic �bc cc j DATE: September 17, 2014 / SUBJECT: AUTHORIZE PURCHASE OF POLICE JAIL VAN SUMMARY This report seeks City Council pproval for the purchase of one Chevy Express van and authorizes the installation and outfitting of this ehicl ith the police equipment so it can be put into service as the Department's jail van. FISCAL IMPACT d Funding for this pro ec s not coming from the General Fund. This project is eligible for the Police Department to utilize federal ass f rfeiture funds from account 205 -30- 370 - 58110- 00000, for a total cost of $37,045.98. Staff recommends City Council approval to: 1. Waive the formal bidding process pursuant to §34.37 of the Baldwin Park Municipal Code on one vehicle, as existing cooperative purchasing contracts already exist with other governmental agencies, 2. Waive the formal bidding process for the purchase and installation of the emergency equipment pursuant to §34.23 (C), 3. Authorize the Police Department to purchase the new vehicle and equipment through existing contracts; joining in the cooperative purchasing contracts, or through procedures outlined above, 4. Direct the Director of Finance to take the necessary action to make the required budget transfers and amendments of $37,045.98 to account 205 -30- 370 -58110 -00000 for the restricted purchase of a new Police Department vehicle and equipment to upgrade the Police Department's Jail Operations, and 5. Authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete the purchases. BACKGROUND There is a need to replace the Police Department's jail van. The van is over sixteen (16) years old and has reached its useful service life as it is becoming mechanically unreliable. Pursuant to § 34.37 of the Baldwin Park Municipal Code, cooperative - purchasing agreements, staff has sought a bid from Wondries Fleet Group (National Auto Fleet Group) for one Chevy Express van. Wondries Fleet Group has an existing cooperative purchase contract with National Auto Fleet Group which has numerous contracts with municipal agencies across Los Angeles County. Usual purchasing practices in acquiring vehicles and other major equipment is by following formal bid procedures, which are outlined in The Baldwin Park Municipal Code §34.23. This section also provides a mechanism to waive the bidding procedure under certain circumstances. Per §34.37, Cooperative Purchasing Agreements, "Whenever the council finds the public interest and convenience require, the city may purchase Jail Van September 17, 2014 city supplies and equipment utilizing purchasing agreements maintained by the county, state or other public agencies without complying with the requirements of this chapter." Additionally, it would also be impractical to put out for public bid the purchase and installation of the emergency equipment. The City's current vendor, "Black and White" has been converting and servicing the City's police vehicles and is located in close proximity to the City. The City currently has an open purchase order with the company and the quality and dependability of the service has been proven. Staff requests Council approve the purchase of equipment and its installation pursuant to Baldwin Park Municipal Code § 34.23 (C) "When the City Council by four -fifths vote determines to dispense with such bidding and other procedures required by the above - mentioned sections in any individual instance upon a finding by the Council that it would be impractical, useless or uneconomical in such instance to follow the procedures, and that the welfare of the public would be promoted by dispensing with the same." LEGAL REVIEW Not applicable. ALTERNATIVES An alternative is to create specifications and go out to bid, however this would cost staff time and resources and likely not result in any cost savings. In Addition it would delay the replacement of the van that is a mission critical asset and is needed for daily operations. ATTACHMENTS #1, Quote from National Auto Fleet Group (Wondries Fleet Group) 42, Quote from Black and White Emergency Vehicles National Auto Fleet Group A Division of Chevrolet of Watsonville 490 Auto Center Drive, Watsonville, CA 95076 (855) BUY -NJPA • (626) 457 -5590 (855) 289 -6572 • (831) 480.8497 Fax August 19, 2014 Sgt. Ray Findley City of Baldwin Park 14403 East Pacific Ave Baldwin Park, CA 91706 Email: rfindlev@baldwinnark.com Sgt. Findley; In response to your inquiry, we are pleased to submit the following for your consideration. Wondries Fleet Group will sell, service, and deliver; at Baldwin Park New /Unused 2014 Chevrolet 3500 Express Van responding to the attached specifications for $29,485.00 each plus tax & $8.75 tire Fee non - taxable. These vehicles are available under the cooperative purchase provision of the National Auto Fleet Group Contract. Delivery is (75) days A.R.O. Terms are Net (30) days. Sincerely, Joe Connell Wondries Fleet Group Fleet Manager CHEf//IOLET ��jgcl�_!� NISSAN kA1-21bKTOYOTA CHEVROLET OF WATSONVILLE 490 AUTO CENTER DR WATSONVILLE, CA 95076 Phone: 831 - 722 -4122 Fax: Model Year: 2014 Make: Chevrolet Model: 3500 Express CG33406 -Pass. Van PEG: 1LS -Gas LS Equipment Group Primary Color: 50U- Summit White Trim: 93G -Trim, Cloth, Mad Dark Pewter Engine: L20- Engine, Vortec 4.8L V8 Transmission: MYD- 6Speed Auto Trans w /Overdrive Additional Vehicle Information All Options 1 LS-Gas LS Equipment Group 93G -Trim, Cloth, Mad Dark Pewter A19- Glass, Rear Side Door Window, Swing Out AK5 -Air Bags, Frontal, Driver & Rt Front Passenger ASF -Head Curtain Side Airbags B38 -Floor Covering, Vinyl, Frt & RR, Full Width C60 -Air Conditioning, Front Manual C6Y -GVWR -9600 LBS DES- Mirrors, Outside Heated Power - Adjustable, Black GU6 -Rear Axle, 3.42 Ratio KG3- Alternator, 145 Amp MYD- 6Speed Auto Trans w /Overdrive TR9- Auxiliary Lighting UD7 -Rear Parking Assist UPF- Bluetooth for Phone USR -USB Port / Receptacle V14- Transmission Oil Cooler, External VK3- License Plate Mounting Provisions, Front XLP- Tires, Front LT245/75R16E All - Season, B/W YLP- Tires, Rear LT245175R16E All- Season, B/W ZO2 -Power Door Locks &Windows Pkg. ZW6- Glass, Full Body ZXSSeatina. 12 Passenger " -" indicates vehicle belongs to Trading Partner's inventory Event Code: 5000 - Delivered to Dealer Order #: RDRFF1 MSRP: $37,140.00 Order Type: TRE- Retail Stock Stock M NIA Inventory Status: N/A SOU- Summit White Al 8-Glass, Rear Door Window, Swing -Out AJ1- Glass: Deep Tinted ASS-Seat: Front Bucket Deluxe AU3 -Power Door Locks C36- Heater, Rear Auxiliary C69 -Air Conditioning, Rear D31- Mirror, Inside, Rearview, Tilt DH6- Mirrors, Visor LH /RH Pass. Illum. Sunshade K34- Cruise Control L20- Engine, Vortec 4.8L VS NP5- Steering Wheel, Leather Wrapped U2K- SiriusXM Satellite Radio (subscription) UE1- OnStar Comm. System US8 -AM1FM Stereo, CD, w /Seek/Scan,Clock,MP3,RDS UVC -Rear View Camera System V37- Bumpers, Chrome, Front & Rear X88 - Chevrolet YF5- Califomia Emissions ZB� Tires, Spare LT245/75R16E All-Season, 203- Tilt -Wheel & Cruise Control Pkg. ZW9Standard Body ZY1- Paint, Exterior Solid I Name / Address I City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 Quote Date Estimate # 8/22/2014 292 Ship To City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 1611 W. San Bernardino Rd. Unit E Covina, CA 91722 Office (626) 966 -2576 Fax (626) 966 -2569 JP @BLACICANDWHITEEV.COM WWW.BLACKANDWHITEEV.COM Customer Terms Prisoner Van Net 30 Item Description Qty Rate Total REMOVAL Removal of existing front partition, benches, and rear prisoner door 6 65.00 390.00 from existing van. WGI -C3 1997 -2015 Chevrolet G- Series Standard Length Van With Swing Out 1 1,246.55 1,246.55T Side Doors Interior Window Guard Kit For 8 Windows, 12 Passenger MR6FM -RB Code 3 High Powered, water resistant, compact LEDs with TIR Optic 5 77.28 386.40T MRCB -50 High Amp Manual Reset Circuit Protector 50A 25.90 25.90T BS5025 6 Position Fuse Block W /Ground Buss & Cover 1 36.30 36.30T 5001 Power Tamer Timer 1 74.05 74.05T WIRE &TERMIN... Wire, Terminals, Tie - Wraps, & Hardware 1 85.00 85.00T Shop Labor Installation of removed front partition, bench seats, rear cage, new, 30 65.00 1,950.00 new rear led lights, new front mirror led lights, and new grill led lights. Installation of customer provided two -way radio into new Chevy Express Van. Misc Custom Made Brackets, Diamond Plate Cover for all inside door 1 250.00 250.00T handles and open compartments, Plywood to level floor, and all fabrication to existing cage /partition WINDOWTNT Window Tint 12 Passenger Van 1 265.00 265.00 Quotes are subject to change and are Valid for 30 Days Subtotal $4,709.20 Sales Tax (9.0 %) $189.38 Signature Total $4,898.58 1611 W. San Bernardino Rd. Unit E Covina, CA 91722 Office (626) 966 -2576 Fax (626) 966 -2569 JP @BLACICANDWHITEEV.COM WWW.BLACKANDWHITEEV.COM ITEM NO. STAFF REPORT of SALDwiti TO: Honorable Mayor and City Councilmembers q HUB OF U THE 5A FROM: Daniel Wall, P.E., Director of Public Works /City Engineer I SAN GABRIEL a DATE: September 17, 2014 Zoo. VALLEY rEDiA14 P3 SUBJECT: AMENDING THE OFFICAL POLICE TOWING ADMINISTRATION FEE SUMMARY Resolution No. 2014 -030 amends the official police towing administration fee in accordance with California Vehicle Code (CVC) Section 12110. FISCAL IMPACT This fee is revenue neutral and offsets the actual cost incurred by the Police Department in initiating a vehicle tow. RECOMMENDATION It is recommended the City Council adopt resolution No. 2014 -030 by reading its title only. "RESOLUTION NO. 2014 -030 — AMENDING THE OFFICIAL POLICE TOWING ADMINISTRATION FEE" BACKGROUND CVC Section 12110 requires that the fee from an agency initiated towing not exceed the actual cost incurred by the agency. The Police Department has conducted a time and motion study and determined that the administrative fee for police initiated towing should be $118.05 per vehicle. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to content. ALTERNATIVES If this fee is not approved, the current administrative fee of $111.55 would remain in effect. This current lower fee does not capture the full cost to the City for Police Department initiated towing. ATTACHMENTS A. Resolution Amending the official police towing administration fee. f:7*191Itil [9]Z ski [a3willEtSiRif. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING THE OFFICIAL POLICE TOWING ADMINISTRATION FEE WHEREAS, The CITY COUNCIL desires to revise the administration fee for Police initiated towing as set forth in Resolution 2008 -016. NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: The administration fee for police initiated towing shall be established by a time and motion study determining the actual police department cost per vehicle towed. A time and motion study determining actual police department costs is incorporated herein as Exhibit 'A'. The administration fee for police initiated towing shall be adjusted as adjustments are made to police department pay rates. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 17th day of September 2014. MANUELLOZANO MAYOR rU11111r :�1 STATE OF CALIFORNIA COUNTY OF LOS ANGELES I— SS: CITY OF BALDWIN PARK I, Alejandra Avila, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2014 -030 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on September 20, 2014 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA, CITY CLERK EXHIBIT A Page 1 Exhibit "A" Baldwin Park Police Department Processing Steps and Time for the processing of the towing program described in California Vehicle Code § 12110 to establish a towing franchise fee Processing Time for the Chief of Police: 15 minutes Steps Involved in the Towing Program: Review of the monthly towing report, to include the franchise fee check, and the review of the disposition of all vehicles towed /impounded during the month Processing time for a Police Captain: 15 minutes Steps Involved in the Towing Program: Review of the monthly towing report, to include the franchise fee check, and the review of the disposition of all vehicles towed/impounded during the month Processing Time by the Administrative Secretary (Records Spec. II): 20 minutes Steps Involved in the Towing Program: Delivery and deposit of the monthly franchise fee check with the finance clerk Processing Time for a Finance Clerk: 20 minutes Steps Involved in the Towing Program: Deposit of the monthly franchise fee check Processing Time for a Sr. Finance Clerk: 20 minutes Steps Involved in the Towing Program: Deposit of the monthly franchise fee check and verification of the deposit EXHIBIT A Page 2 Compensation Rates Position Hourly Rate Benefits Total Chief of Police $74.51 $112.38 $186.90 Police Captain $64.82 $98 $163.55 Records Spec Il $19.65 $9.47 $29.12 Finance Clerk $19.19 $9.39 $28.58 Sr. Finance Clerk $23.48 $10.21 $33.69 Calculated @ Hourly Rate for Step 7 Employee Time and Motion Rates for the Processing of the Towing Program Position Time Pay Rate Cost Chief of Police 15 minutes $186.90 $46.72 Police Captain 15 minutes $163.55 $40.88 Records Spec 11 20 minutes $29.12 $9.70 Finance Clerk 20 minutes $28.58 $9.52 Sr. Finance Clerk 20 minutes $33.69 $11.23 Total Cost $118.05 All time and motion rates calculated at Pay Rate 160 (for minutes) x Time STAFF REPORT SUMMARY ITEM NO. _ 7 TO: The Honorable Mayor and Members of the City Con it FROM: Maria Contreras, City Treasurer Craig A. Graves, Director of Financ DATE: September 17, 2014 SUBJECT: APPROVAL OF ANNUAL STATE ENT OF INVESTMENT POLICY FOR FISCAL YEAR 2014/15 The City is required by the California Government Code to submit annually the Investment Policy for current fiscal year. Attached is the Investment Policy for Fiscal Year 2014/15. There are no changes in authorized investments or portfolio make -up from the previous investment policy. FISCAL IMPACT None RECOMMENDATION That the City Council receive and file the attached Statement of Investment Policy for Fiscal Year 2014 -2015. ALTERNATIVES None. Current State Law mandates the City Council to review and adopt a Statement of Investment Policy annually. LEGAL REVIEW None Required Statement of Investment Policy Staff Report Page 2 BACKGROUND The State of California Government Code requires each local entity adopt an Annual Statement of Investment Policy. California Government Code Section 53600 et seq. allows a local agency having cash that is not required for the immediate use of the agency, to invest such portion of the money as it deems wise or expedient in certain types of investments. As reported in the monthly Treasurer's Report, the City of Baldwin Park has investments with the State Local Agency Investment Fund (LAIF). With the current investment situation, rates are very low, so LAIF provides the most security and liquidity without any real loss of interest. The Statement of Investment Policy is reviewed annually to include any new guidelines or legislation concerning the in investing of City funds. The City's cash management system is designed to forecast immediate cash requirements and invest surplus monies to the fullest extent while still considering safety and liquidity. Staff makes investment decisions with care, skill, prudence and diligence under the current prevailing circumstances. It acts in accordance under the prevailing prudent person rule of a person in like capacity (Civil Code Section 2261, et seq) and will also only make those investments allowable under State of California Government Code Section 53600 et seq and the City adopted Statement of Investment Policy. The City's Policy is in compliance with the Government Code. The criteria for selecting investments in their order of priority are (1) safety, (2) liquidity, and (3) yield. Attachment: Annual Statement of Investment Policy CITY OF BALDWIN PARK STATEMENT OF INVESTMENT POLICY FISCAL YEAR 2014/15 A. PURPOSE The Investment Policy establishes guidelines for the investment of the City's surplus cash that is not required to meet the daily cash obligations of the City. The Investment Policy outlines the investment objectives and the allowable investments in accordance with applicable laws of the State of California. B. SCOPE 1. The Investment Policy applies to all financial assets of the City as included in the Comprehensive Annual Financial Report. 2. The Investment Policy applies to activities of the City with regard to investing surplus cash of all funds, including: a. General Fund b. Housing Authority c. Successor Agency d. Financing Authority e. Special Revenue Funds f. Internal Service Funds g. Trust & Agency Funds C. DELEGATION OF AUTHORITY The City Council has appointed the City's elected Treasurer to be responsible for surplus cash management and investment decisions and transactions. Daily cash management responsibility has been delegated to the City's Department of Finance. The Director of Finance and the Assistant Accounting Manager shall ensure compliance with the City's investment policy. All investment transactions will be approved by either the City Treasurer or the Director of Finance. D. OBJECTIVES The primary objectives, in order of priority, of the City of Baldwin Park's Investment activities are safety, liquidity and yield. The criteria for each are discussed below. Page 1 City of Baldwin Park Statement of Investment Policy Fiscal Year 2014 -2015 1. SAFETY: The safety and risk associated with an investment, refers to the potential loss of principal or interest or a combination of these two amounts. Safety of principal is the primary objective and only those investments considered to be very safe will be utilized by the City of Baldwin Park. The City shall seek to ensure that capital losses resulting from securities default or the erosion of market value are avoided. 2. LIQUIDITY: This refers to the ability to "cash in" at any moment in time with minimal chance of losing a portion of the principal or interest. Liquidity shall remain sufficient to enable the City of Baldwin Park to meet anticipated operating needs a hold any investments to maturity. 3. YIELD: Yield is the potential dollar earnings an investment can provide; this is also described as the rate of return or "interest ". The City's investment portfolio shall be managed to obtain market rates of interest while preserving and protecting capital in the overall portfolio. E. ETHICS AND CONFLICTS OF INTEREST Officials and employees involved in the investment process shall refrain from all personal business activity that could conflict with the management of the investment program, or impairs their ability to make impartial investment decisions. All individuals involved shall disclose all gifts and income in accordance with California State Law. F. STRATEGIES 1. The City shall maintain a cash management system which accurately monitors and forecasts revenues and expenditures enabling the City to invest surplus cash to the fullest extent possible. 2. The City shall apply the prudent investor standard in the context of managing the overall portfolio. When making investment decisions, the City shall act with care, skill, prudence and diligence under circumstances then prevailing, including but not limited to, the general economic conditions and the anticipated needs of the City. The City would use the standard that a prudent person acting in a like capacity and familiarity with those matter would use in the conduct of funds of like character and with like aims, to safeguard the principal while maintaining the appropriate liquidity. 3. The City shall manage the investment portfolio with a buy- and -hold strategy rather than seek optional returns through such techniques as swaps. The buy- and -hold strategy ensures the return of all invested principal monies. The latter approach would require an allocation of resources, the cost of which may be greater than the benefit realized. Page 2 City of Baldwin Park Statement of Investment Policy Fiscal Year 2014 -2015 G. INVESTMENT PORTFOLIO 1. The City is authorized to invest in certain types of securities in accordance with California Government Code Section 53601 et. seq. and 53635 et. seq. Authorized investments shall also include investments with the Local Agency Investment Fund (LAIF) in accordance with the California Government Code Section 16429.1. The City has further limited the types of securities in which the City may invest. Only those securities listed in the Investment Policy are authorized investments. The following are authorized investments for the City: Per Government Code Section 53601 Max Allowable Max Max Investment Allowable Allowable Percentage Maturity Maturity • US Treasury Obligations Unlimited 365 days N/A (Bills, Notes and Bonds) • U.S. Agency Securities and Instrumentalities Unlimited 365 days N/A of Government Sponsored Corporations • Negotiable Certificates of Deposits (CDs) issued by 30% 365 days N/A A chartered bank or federal savings and loan • Time Deposits — Collateralized Unlimited 365 days $500,000 • Time Deposits— Uncollateralized Unlimited 365 days $100,000 • Bankers Acceptance 40% 180 days 30% • Repurchase Agreements Unlimited 180 days N/A • Commercial Paper rated A -1 by Standard and 30% 180 days 10% Poor's Corporation or P -1 by Moody's Investors Services Inc. • State of California Local Agency Investment Fund Unlimited N/A $40,000,000 (LA IF) 2. Money market mutual funds managed for or by the trustees, paying agents and custodian banks contracted by the City may be purchased as allowed under the California Government Code. Only funds holding U.S. Treasury or Agency obligations can be utilized. 3. No investment shall be made in any security underlying a repurchase agreement, other than a security with a term remaining to maturity in excess of five years. 4. No investment shall be made in any security that could result in zero interest accrual if held to maturity. These include inverse floaters, range notes, or mortgage derived interest -only strips. Page 3 City of Baldwin Park Statement of Investment Policy Fiscal Year 2014 -2015 H. SAFEKEEPING AND COLLATERALIZATION Securities purchased from a broker ordeal er shall be held in third party safekeeping by the trust department of the City's bank or other designated third party trust, in the City's name and control. All securities will be received and delivered using standard delivery- versus - payment procedure. Deposit -type securities (i.e. certificates of deposit) shall be collateralized in accordance with the State of California Government Code. 1. REPORTING REQUIREMENTS The City Council will be provided a monthly Treasurer's Report approximately 45 days following the end of the month. Data for investments will include: purchase and maturity dates, PAR values, current principal, premium or discount, interest rate, description, book value, and market value. Cash in the bank will be reported by entity at the amount on the monthly bank statements. J. INVESTMENT POLICY The city Council will be provided an annual Statement of Investment Policy for their approval during the first quarter of the fiscal year. K. QUALIFIED BROKER /DEALERS The City shall only conduct investment transactions with banks, savings and loans and with licensed broker /dealers. L. INVESTMENT EARNINGS Investment earnings from authorized investments are allocated quarterly to various funds based on their month end balances of the pooled portfolio. Page 4 STAFF REl SUMMARY ITEM NO. [J TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS // I/ FROM: MARC CASTAGNOLA, COMMUNITY DEVELOPMENT MANAGER DATE: SEPTEMBER 17, 2014 N d SUBJECT: APPROVAL OF A 3 -PARTY AGREEMENT BETWEEN FITNESS INTERNATIONAL, LLC, MIG/HOGLE- IRELAND, INC, AND THE CITY OF BALDWIN PARK FOR CEQA AND PLANNING RELATED SERVICES FOR A PROPOSED 45,000 S.F. LA FITNESS AND 9,000 S.F. RETAIL/RESTAURANT BUILDING AT 13822 -13916 GARVEY AVENUE (OVAL SITE) This report requests City Council approval of a 3 -party Agreement between Fitness International, Inc, MIG / Hogle- Ireland, Inc. and the City of Baldwin Park. MIG/Hogle- Ireland is proposed to be contracted to prepare the California Environmental Quality Act (CEQA) paperwork and related staff reports associated with the entitlements for the proposed LA Fitness Gym (45,000 s.f.) and 9,000 s.f. retail /restaurant building located at the Oval Site (13822 -13916 Garvey Avenue). FISCAL IMPACT There is no fiscal impact to the General Fund as the fees cover the City's Costs. LEGAL REVIEW The City Attorney has reviewed the 3 -Party Agreement and it has been approved as to form and content. RECOMMENDATION Staff recommends that the City Council approve the 3 -Party Agreement and direct the Mayor to sign the Agreement between Fitness International, LLC, Hogle - Ireland, Inc. and the City of Baldwin Park. BACKGROUND Fitness International, LLC is currently in Design Review for a proposed 45,000 s.f. LA Fitness Gym (Private Recreational Facility —as stated in the City's Zoning Code) and a 9,000 s.f. retail /restaurant pad proposed for the properties located at 13822 -13916 Garvey Avenue. Through the Design Review process it has been determined that the following entitlements are necessary to approve the project: 1) Conditional use Permit to allow a private recreational facility within the FC (SV) Freeway Commercial Sierra Vista Overlay Zone; and 2) Development Plan, required for development with the Sierra Vista Overlay Zone; and 3 -Party Agreement City, MIG/Hogle- Ireland, Inc. and Fitness Intemational, LLC Paee 2 3) Zone variance as the result of lot line movement which will result in lots that are less than the minimum required four (4) acres and have less than the minimum required lot dimensions; and 4) Parcel in required for the lot line movement; and 5) Street vacation which is shown on the parcel map which will modify the intersection of Garvey Avenue and Francisquito Avenue bring the intersection to acceptable standards as shown in the handbook for the design of traffic intersections. In addition because the project is considered a discretionary project, the project is subject to the California Environmental Quality Act (CEQA) and will, at a minimum, require a Mitigated Declaration of Environmental Impact. In order to facilitate this project in the time frame as needed by Fitness International, LLC, they have agreed to hire MIG /Hogle- Ireland, Inc. to prepare the related CEQA documentation in addition to the Planning Commission and requisite staff reports for the above listed entitlements for public hearing purposes. Additionally, Fitness International, LLC, will pay for the Consultant's work in addition to the City's 15% administration fee. In the attached 3 -Party Agreement, each entity has the following responsibilities: 1) City's responsibility: Prepare, post, and mail public hearing notices, review consultants work product, monitor contract, and pay invoices submitted by consultant pursuant to 3- Party Agreement. 2) Developer's Responsibility: Payment as stipulated in 3 -Party Agreement to the City, in the amount of $37,500.00 and review of work product and invoices submitted by consultant_ 3) Consultant's Responsibility: See Attachment 92 for specific details. ATTACHMENTS #1, 3 -Party Agreement #2, Proposal from MIG /Hogle- Ireland, Inc. PREPARED BY: Amy L. Harbin, AICP, City Planner C:WmyIAMV\WORD \Reports \Council Reports \3 -party Agreement LA Ri ess.doc ATTACHMENT #1 3 -PARTY AGREEMENT CM y\A WORD\ Reports \Coundl Reports\3party Agreement L4 Fitness.tloc THREE -PARTY CONSULTANT AGREEMENT Entitlement and CEQA Related Consultant Services This three -party agreement (hereinafter referred to as this "Agreement ") is made and entered into by and among the City of Baldwin Park, a municipal corporation, (hereinafter referred to as "CITY "), Fitness International, LLC, a Limited Liability Company (hereinafter referred to as "DEVELOPER ") and MIG /Hogle- Ireland (hereinafter referred to as "CONSULTANT). (Hereinafter, CITY, DEVELOPER and CONSULTANT are also referred to individually as "Party" or collectively as "Parties. ") WHEREAS, DEVELOPER seeks to construct a 45,000 s.f. private recreational facility (LA Fitness) and a 9,000 s.f. retail /restaurant building on an approximately four (4) acre, vacant, oval shaped property identified by Los Angeles County Assessor's Parcel Numbers 8555 - 018 -002 and 8555 - 018 -003 adjacent to the 1 -10, San Bernardino Freeway. WHEREAS, DEVELOPER seeks the following entitlements for the proposed construction of a private recreatiop.� fac4ty and restaurant/retail building: (1) Development Plan in accordance with Section 153.090.030 of the City's Municipal Code; (2) conditional use permit for a pnv° e recreational facility within the FC(SV), Freeway Commercial Sierra Vista Ove=rlay zoo; (3) zone variance to create lots that do not meet the minimum four acre minirrvm and that do not meet the minimum width required for properties within the FC(SV) zone; (4) a tentative parcel map to relocate the existing lot line; (5) public right of way vacation for the Garvey Avenue /Francisquito Avenue intersection realignment; (6) any related California Environmental Quality Act ( "CEQA ") documentation relevant to the above said entitlements (hereinafter referred to as the "PROJECT "); WHEREAS, in order for CITY to be able to review and proceed with all necessary actions required as a result of the PROJECT, Ci fY has determined an agreement is needed for California Environmental Quality Act ( "CEQA ") and entitlement related consultant services to review and process said CEQA documentation and entitlements for the PROJECT. DEVELOPER has agreed to pay for the Services; WHEREAS, the parties understand this Agreement does not commit CITY to approve the PROJECT; WHEREAS, CITY desires to contract with CONSULTANT to conduct the Services, as described in this Agreement and DEVELOPER desires to join in this Agreement to agree to pay CONSULTANT and CITY for such Services. NOW, THEREFORE, the Parties agree as follows: 1. SCOPE OF SERVICES. CONSULTANT shall provide all the professional work (i) necessary for the satisfactory completion of the Services, as described in Exhibit 'A," attached hereto and incorporated herein, and (ii) related to the PROJECT as reasonably needed and requested by CITY'S Community Development Manager, cyr hisi designee. The requested work shall be deemed part of the Services (the above described scope of services shall be referred to herein as the "Services "). CITY retains full authority and discretion to review and approve, conditionally approve or decry the PROJECT. -2- 2. TERM OF AGREEMENT. The Services shall be provided during the term of this Agreement which shall begin on the Effective Date, as defined in Paragraph 19 of this Agreement, and end not later than twelve (12) months (one calendar year) after the Commencement Date (as defined in Exhibit B), unless otherwise terminated or the time is extended consistent with the provisions of this Agreement (the "Term "). After consultation with DEVELOPER, the Term may be extended by letter in the reasonable discretion of CITY'S Community Development Manager or his /her designee, or by formal amendment to this Agreement executed by the Parties. CONSULTANT acknowledges and agrees the twelve (12) months, one calendar year term, is an estimate only and CITY desires the Services be completed in a diligent and expeditious manner as soon as possible after the Commencement Date. 3. CONSULTANT REPRESENTATIVE. CONSULTANT'S professional services shall be performed by or shall be immediately supervised by Laura Stetson, AICP, Principal with MIG /Hogle- Ireland, who shall act as CONSULTANT'S representative. Any change in CONSULTANTS representative shall require prior written approval by CITY'S Community Development Manager, or his /her designee, which approval shall be made in his /her sole discretion. 4. CONTRACT PRICE For all labor, materials and services provided by CONSULTANT, including all out -of- pocket expenses and reimbursables, CITY shall pay CONSULTANT a total fee not to exceed Thirty- Thousand dollars and no cents ($30,000.00) (hereinafter referred to as "Not -to- Exceed Fee "); provided, that the Parties understand and agree CITY shall -3- have no obligation to pay CONSULTANT unless CITY has received from DEVELOPER sufficient funds to make any payment to CONSULTANT. Such fee shall not be exceeded without the express prior written consent of CITY'S Community Development Manager, or his /her designee, after consultation with DEVELOPER. In addition, CITY shall charge DEVELOPER an administrative oversight fee of Seven thousand five hundred dollars and no cents ($7,500.00) if CONSULTANT does not exceed the Not -to- Exceed Fee (hereinafter referred to as "Minimum Administrative Oversight Fee ") or twenty -five percent (25 %) of CONSULTANT'S total cost if CONSULTANT exceeds the Not -to- Exceed Fee ( "Exceeded Administrative Oversight Fee "). DEVELOPER shall pay to CITY, within five (5) days following the execution of this Agreement, the Not -to- Exceed Fee and the Minimum Administrative Oversight Fee together totaling thirty -seven thousand five hundred dollars and no cents ($37,500.00) (herein referred to as the "Contract Price "). In the event the CONSULTANT'S total fee exceeds the Not -to- Exceed Fee ( "Exceeded Fee "), DEVELOPER shall pay to City the difference between the Not -to- Exceed Fee and the Exceeded Fee and the difference between the Minimum Oversight Fee and the Exceeded Administrative Oversight Fee. DEVELOPER acknowledges CITY will not authorize CONSULTANT to proceed under this Agreement until DEVELOPER has paid CITY the Contract Price, 5. PAYMENT SCHEDULE CONSULTANT shall submit invoices for work satisfactorily rendered to CITY. CONSULTANT shall submit invoices to CITY on a monthly basis, which shall contain a reasonably detailed statement of each task for which work was performed, the number 13 of hours for such task, the professional who performed the task, his or her hourly rate and the cost of materials. Prior to paying CONSULTANT any such cost or expense for Services, CITY shall provide DEVELOPER a copy of the invoice for its review. DEVELOPER shall have the right to object to the payment of any invoice by written notice to CITY'S Community Development Manager delivered within ten (10) days after delivery of the subject invoice to DEVELOPER. The Community Development Manager shall at his sole discretion determine if such objection is warranted or not and give notice to DEVELOPER of his decision. Those invoices not objected to by DEVELOPER within ten (10) days after delivery of the subject invoice shall be deemed approved by DEVELOPER and may be paid by CITY. Each invoice shall be paid by CITY within thirty (30) days after approval from CITY provided DEVELOPER provides payment to CITY of invoice. 6. ADDITIONAL SERVICES. In the event CITY determines additional services, not covered by Services described in Exhibit 'A," are needed for the PROJECT, then CITY shall consult with DEVELOPER. CITY shall not authorize CONSULTANT to proceed with any additional services unless DEVELOPER has agreed to pay for the additional services in writing, whose approval shall not be unreasonably withheld. 7. INDEMNIFICATION CONSULTANT shall protect, defend, indemnify, and hold harmless DEVELOPER, CITY, and each of their elected and appointed boards, officers, agents, attorneys and employees (hereinafter referred to collectively as "INDEMNIFIED -5- PARTIES ") from any and all claims, liabilities, expenses, or damages, including reasonable attorney fees and costs, for injury to or death of any person, and for injury to any property, including consequential damages, to the extent caused by the negligent performance of this Agreement, by or on behalf of CONSULTANT; provided, that CONSULTANT'S obligation to indemnify hold harmless and defend shall only be to the extent CONSULTANT or its employees, agents or officers causes the damages. The obligation to indemnify, hold harmless and defend does not apply to claims, liabilities, expenses or damages caused by the CITY or DEVELOPER. CITY does not, and shall not, waive any rights against CONSULTANT because of the acceptance by CITY of the insurance policies described in this Agreement. In the event any of INDEMNIFIED PARTIES are sued by a third party for damages caused or allegedly caused by negligent or other wrongful conduct of CONSULTANT or its employees, agents or officers, CONSULTANT shall not be relieved of its indemnity obligation to INDEMNIFIED PARTIES by any settlement with any such third party unless that settlement includes a full release and dismissal of all claims by the third party against INDEMNIFIED PARTIES. 8. INSURANCE Without limiting its obligations pursuant to Paragraph 7, CONSULTANT shall name INDEMNIFIED PARTIES as additional insureds on the policies listed in subparagraphs (b) and (c), below, and shall obtain and maintain during the life of this Agreement all of the following insurance coverages: (a) Professional /negligent acts, errors and omissions insurance in an amount of One Million Dollars ($1,000,000.00); so (b) Comprehensive general liability in the amount of One Million Dollars ($1,000,000.00), including premises- operations, products /completed operations, broad form property damage and blanket contractual liability; and (c) Automobile liability for owned, hired, and non -owned vehicles in the amount Five Hundred Thousand Dollars ($500,000.00). A Certificate of Insurance for all the foregoing policies and an Additional Insured Endorsement for the general liability policy signed by CONSULTANT'S insurance carrier in a form approved by CITY'S City Attorney must be provided prior to payment of the Contract Price pursuant to this Agreement. 9. WORKERS' COMPENSATION INSURANCE. In addition to the insurance coverage in Paragraph 8 above, CONSULTANT shall obtain and maintain, during the life of this Agreement, Workers' Compensation Insurance in the statutorily required amounts. Neither the failure of CONSULTANT to supply specified insurance policies and coverage, nor the failure of CITY to approve the same, shall alter or invalidate the provisions of Paragraph 7 of this Agreement. 10. ASSIGNMENT. No assignment by CONSULTANT of this Agreement will be recognized by CITY and DEVELOPEER :rn1ess such assignment has prior written approval of CITY and DEVELOPER. Any assignment without such consent shall be voidable and shall, at the option of CITY and DEVELOPER, terminate this Agreement. 11. TERMINATION OF AGREEMENT. CITY or DEVELOPER may terminate this Agreement at any time by giving the other party ten - working days' (10- working days') prior notice in writing to all the Parties; -7- provided, that CONSULTANT is entitled to payment for Services satisfactorily rendered prior to such termination based on time and materials actually expended, subject to the provisions of Paragraph 4 of this Agreement. 12. AMENDMENT Except to the extent expressly provided herein, this Agreement, and the provisions contained herein, may not be altered, changed or amended, except by mutual consent of the Parties, in writing and signed by all Parties. 13. INDEPENDENT CONTRACTOR STATUS. At all times during the performance of this Agreement, CONSULTANT shall be an independent contractor of CITY, and shall not be (nor hold its employees, agents or officers out to be) employees, officers or agents of CITY or DEVELOPER. CONSULTANT shall at its own expense secure and be responsible for any and all payments of Income Taxes, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and all other payroll deductions required of CONSULTANT and its officers, agents and employees and penalties assessed for non- payment of the same. 14. SEVERABILITY. If any clause, provision or section this Agreement shall be ruled invalid by any court of competent jurisdiction, then the invalidity of such clause, provision or section shall not affect any of the remaining provisions hereof. 15. GOVERNING LAW /COMPLIANCE WITH LAWS. This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. The Parties agree to be bound by all federal, state and 11:1 local laws, ordinances, regulations and directives pertaining to the Services. If litigation arises out of this Agreement, then venue shall be the Superior Court of Los Angeles County. 16. WAIVER. Waiver by CITY or DEVELOPER of any breach of any term, covenant or condition herein contained shall not be deemed a waiver of such terms, covenant or condition or any subsequent breach of the same or any other term, covenant or condition herein contained. 17. EXTENT OF AGREEMENT. This Agreement represents the entire and integrated agreement between the Parties for the Services and supersedes any and all prior negotiations, representations or agreements, either oral or written. 18. OWNERSHIP OF REPORT. Without prior written approval from CITY, CONSULTANT shall not provide any information, data or exhibits prepared or assembled by CONSULTANT in connection with the performance of its services pursuant to this Agreement to any person other than CITY. All such reports, information, data, and exhibits sha,,4 be the property of CITY. Upon demand, the original documents shall be delivered to C. Tif and a copy shall be delivered to DEVELOPER without additional cost or expense to CITY or DEVELOPER. CONSULTANT shall have the right to retain copies of CONSULTANT'S work upon completion of CONSULTANT'S services pursuant to this Agreement. All written documents shall be provided to CITY in digital and in hard copy form. ME 19. EFFECTIVE DATE. The effective date of this Agreement is the date it is signed on behalf of CITY (herein referred to as "Effective Date "). 20. COUNTERPARTS. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same Agreement. Dated: Dated: Dated: DEVELOPER: M Greg Gill, Senior Vice President Development Fitness International, LLC CONSULTANT: Laura Stetson, AICP, Principal MIG /Hogle- Ireland CITY: THE CITY OF BALDWIN PARK, a municipal corporation -10- Manuel Lozano Mayor Exhibit "A" Scope of Services May 22, 2014 Mike Calahan RM Calahan Consultants, LLC 22022 Oak Grove Mission Viejo, California 92692 Subject: Proposal to Assist with Case Processing and Prepare Initial Study for LA Fitness Baldwin Park, California Dear Mr. Calahan: MIGIHogle- Ireland is pleased to submit this proposal to provide case processing and CEQA services related to pending applications for a proposed new LA Fitness located at 13522/13916 Garvey Avenue in Baldwin Park. We have prepared this proposal based on review of the LAF Project Introduction PowerPoint presentation, discussions with you, and a conversation with Amy Harbin, the City Planner in Baldwin Park. The budget presented in this proposal includes: 1) assisting City staff with case processing and 2) completing the Initial Study and (Mitigated) Negative Declaration to comply with CEOA. We will work closely with City staff to ensure a thorough and efficient application processing and environmental review process. As part of our scope of services to provide case processing assistance, we will assist staff with Design Review Committee review of proposed project plans and will draft staff reports for hearings associated with the proposed project. Case processing services are proposed to be completed on a time - and - materials basis, not to exceed $10,000. The Initial Study scope, outlined in detail on the following pages, includes preparation of an air quality /greenhouse gas assessment, preparation of notices, circulation of the document for public review, and responses to public comments (as necessary). We proposed to complete the Initial Study tasks for a fixed fee of $20,000, including public hearings. For both tasks, we assume that base maps, information on existing conditions, specific project characteristics, technical studies, and other pertinent information that has yet to be provided will be forwarded to us as it becomes available. We have reviewed the proposed three -party contract provided to you by the City of Baldwin Park. If we are selected to assist with this work, we would request the modifications to the indemnification language shown on the attached pages. Amy Harbin has been copied on this proposal to allow the City to consider these modifications quickly. PLA'NNIR.N G 1 DESI GN I_ ItOMMUINICATi O:NS I MANAGEMENT I TECHNOLOGY 169 l4V P4 MAREVCQ Ai'Ei3JE 1 PAsADFNfi, CALiFOF�NSA PHON£.G2044a -9872 I FAX - G26-74II -4872 1 ;va+•�;.mtSwm.<.am i LA Fitness Baldwin Park Staff Services and Initial Study Proposal I ' If you have any questions or need additional information, please contact me or Genevieve Sharrow at (626)744 -9872. Thank you once again for the opportunity to work with LA Fitness toward successful project approval. Regards, s t Laura R. Stetson, AICP Principal cc: Amy Harbin, City of Baldwin Park 2 Proposal for LA Fitness Baldwin Park Case Processing and Initial Study /(Mitigated) Negative Declaration Project Understanding LA Fitness proposes to construct a new two-story, 45,000- square -foot health club on approximately 5.19 acres at 13822/13916 Garvey Avenue, Baldwin Park, California. The project includes construction of the health club and a 9,000- square -foot restaurant /retail building. The project would also include the preparation of a Tentative Parcel Map to subdivide the parcel into two parcels (one for the LA Fitness building and one for the restaurant). We understand that project applications (TPM, Design Review, Development Application, and CUP) have been submitted to the City. We understand that a traffic study, environmental site assessment, and geotechnical investigation /soils report have been completed or are in the process of being completed. Given that the adjacent use is a residential development, we have included a noise screening analysis data (as opposed to a noise study). We believe project noise generation will not be substantial in comparison to the nearby freeway. This proposal includes preparation of an air quality and climate change technical memorandum to support preparation of the CEQA document. Scope of Services Task 1: Case Processing Task 1.1: DRC Review MIG)Hogle- Ireland will review the project plans in consultation with City staff. MIGIHogle- Ireland will consolidate comments received from other departments participating in the Design Review Committee. Deliverables Consolidated Design Review Comments from City Departments (Electronic Copy) Task 1.2: Staff Report Preparation MIGIHogie- Ireland will prepare staff reports for the Planning Commission and City Council hearings to consider the proposed project. MIG) Hogle- Ireland will respond to one round of City comments on the administrative draft staff reports. Deliverobles Staff Reports (one each for Planning Commission and City Council Hearings - electronic) LA Fitness Baldwin Park Staff Services and Initial Study Proposal Task 2: Initial Task 2.1: Technical Review MIG I Hogle-Ireland will review the project plans to determine adequacy in providing the information necessary to complete the Initial Study. We will also review all technical studies prepared for the project to determine adequacy in meeting CEGA requirements as substantial evidence. The project applicant shall provide all documentation available regarding the EPA superfund site status, letters from the Los. Angeles County Fire Department regarding site conditions, Phase I environmental assessment, geotechnical studies, and any other pertinent information. MIG I Hogle-Ireland will prepare a memorandum identifying any deficiencies found in the technical review and will request any additional information needed to complete the Initial Study. Deliverables Technical Review Memorandum, as necessary (electronic) Task 2.2: Initial Study This proposal assumes that the Initial Study will support adoption of a Mitigated Negative Declaration. We also assume that suitable electronic and printed base maps, along with any additional information and clarifications concerning the specific operational characteristics of the project, will be readily available from the applicant, if they have not already been provided. It is further assumed that sufficient information concerning the local water, sewer, and storm drainage systems and local public services can be provided by City staff in response to our inquiries. MIG I Hogle-Ireland will coordinate with the City to confirm and refine the project description. We will then prepare a fully annotated Initial Study checklist, with explanatory responses to the 80+ questions, sufficient to analyze the environmental effects of the project. Copies of the completed Initial Study will be submitted for review and comment by City staff. Please note that any changes to the project after completion of the project description could require schedule and budget adjustments to incorporate the changes into the Initial Study. MIG I Hogle- Ireland will respond to one round of client and City comments on the administrative draft Initial Study before finalizing the draft for public review and comment. MIG I Hogle- Ireland will prepare the Notice of Intent (NO[) for distribution with the draft Initial Study and for public circulation pursuant to the City's standard environmental review process. MIG I Hogle-Ireland will circulate the draft Initial Study to public agencies, special interest groups, and the City's standard distribution list for the minimum 30-day review period. MIG IHogle- Ireland will deliver the NO[ to the Los Angeles County Clerk for posting. The City /project applicant will be responsible for placing and paying for newspaper ads and paying all required filing fees. The City will be responsible for posting notices where City notices are regularly advertised. At the conclusion of the public review and comment period, MIGIHOgle- Ireland will prepare wrrtten responses to comments concerning the adequacy of the environmental impact analysis, if necessary. Individual responses will be at the discretion of the City. If minor revisions, LA Fitness Baldwin Park Staff Services and Initial Study Proposal corrections, or clarifications to the Initial Study are warranted, we would make those changes and compile a final Initial Study for adoption by the City's decision - makers. We will also prepare a Mitigation Monitoring and Reporting Program pursuant to Section 15097 of the CEQA Guidelines. We will prepare a Notice of Determination pursuant to Section 15075 of the CEQA Guidelines and deliver it to the Los Angeles County Clerk for posting within five days of final City action on the application. Deliverables 1 Screencheck Initial Study (electronic) 1 Public Review Initial Study (electronic) 20 Public Review Initial Study (CDs) 1 NO[ (electronic) 20 NOI(printed) 1 MMRP (electronic) 1 NOD (printed and electronic) Task 2.3: Air Quality and Climate Change Analysis Short- and long -term air pollutant and greenhouse gas emissions will be modeled and analyzed utilizing guidance provided in the South Coast Air Quality Management District (SCAQMD) CEQA Air Quality Handbook. Construction and demolition emissions of criteria pollutants will be quantified utilizing the latest version of the California Emissions Estimator Model (CalEEMod). This task includes analysis of consistency with the Air Quality Management Plan (AQMP), screening of potential carbon monoxide hotspots, and odors. This task assumes that computer modeling of carbon monoxide emissions for hotspots analysis or other toxic emissions will not be required. All emissions will be analyzed based on thresholds established by SCAQMD to determine if any significant impacts will occur. Deliverables Air Quality Climate Change Technical Memorandum (electronic) Budget and Schedule Billing for the case processing task will be on a time - and - materials basis. Billing for the CEQA documentation will on an overall percent complete basis. We will invoice monthly. Payments are due and payable within 30 days of invoice. As the project progresses, If there is a change in scope or additional time and efforts are needed, an amendment to the budget will be requested before proceeding. With regard to the schedule, we are available to get underway immediately and work expeditiously. We have staff available to devote the resources needed. LA Fitness Baldwin Park Staff Services and Initial Study Proposal Task Estimated Cost Initial Application 1. Case Processing and Staff Reports — Review $1o,000 Application, Consolidate Staff Comments, Complete Staff Report (includes meetings with applicant) 2. Prepare Initial Study /(Mitigated) Negative $19,000 Declaration (IS /MND), Air Quality /GHG Report,. Notice of Intent, Notice of Determination, MMRP, and circulate CEQA document 4. Public Hearings (2) $1,000 TOTAL $30,0W 0 AREAS OF EXPERTISE General Plans / Land Use Planning / Zoning Codes Specific Plans / Meeting Facilitation EDUCATION Laura Stetson is an MIG Principal with over 26 years - experience in the area of general plans, zoning codes, specific plans, and special planning studies for diverse cities throughout California. Ms. Stetson has worked with advisory committees, commissions, and councils to develop long -range goals, policies, and programs, and to craft the regulatory tools to implement those programs. She has conducted background research for planning, written plan elements, coordinated preparation of plans and related environmental documentation, and presented recom- mendations to decision- making bodies. She also directs preparation of CEQA documents, either as part of planning programs or to address development projects. Ms. Stetson led a team of specialists to prepare the City of Riverside's key land use regulatory tools: the General Plan, the zoning ordinance, the subdivision ordinance, and citywide Design Guidelines, as well as a Program EIR. The program involved working with many community groups to affirm direction defined through a prior visioning process and economic strategy study. As part of crafting a vision for the City of Claremontthat was to be integrated into the General Plan, Ms. Stetson led a multi - layered public involvement program, including working with a 100 plus member General Plan Committee with topic- oriented subcommittees. PROFESSIONAL AFFILIATIONS • American Planning Association • California Planning Roundtable EDUCATION • Bachelor of Science, Stanford University • Graduate Coursework in Public Administration, American University RELEVANT EXPERIENCE • Redwood City General Plan Update, Redwood City, California • Rancho Cucamonga General Plan Update, Rancho Cucamonga, California • Torrance General Plan Update, Torrance, California • Long Beach General Plan Land Use Element, Long Beach, California • Long Beach Comprehensive Zoning Code Update, Long Beach, California • Manhattan Beach General Plan, Manhattan Beach, California • Rialto General Plan, Rialto, California • Brea General Plan, Brea, California • Pasadena Land Use and Mobility Element, Pasadena, California • Rosedale Planned Community EIR, Azusa, California • Del Mar Station Mixed Use EIR, Del Mar, California • La Mirada Zoning Code, La Mirada, California PROJECTAWARDS • Brea General Plan American Planning Association Award, California Chapter • Redwood City General Plan American Planning Association, California Chapter, Outstanding Achievement for Small Jurisdiction Planning Effort • Riverside General Plan American Planning Association Award, California Chapter • Claremont General Plan American Planning Association Award, California Chapter i i M11 Hole- lreland I I Christopher Brown DIRECTOR OF ENVIRONMENTAL SERVICES I AREAS OF EXPERTISE Environmental Analysis /Air Quality and Climate Change Analysis QUALIFICATIONS Mr. Brown is the Director of Environmental Services for MIG Hogle- Ireland's Environmental Planning section. He has prepared numerous environmental documents pursuant to CEQA and NEPA for jurisdictions throughout Southern California. Mr. Brown is skilled in conducting assessments for a variety of development projects and comprehensive plans, including institutional projects for school districts, religious facilities, and cities. Mr. Brown has prepared numerous air quality assessments utilizing the latest CalEEMod software for a variety of development and infrastructure projects and is experienced in assessing local and regional emissions impacts, carbon dioxide'hotspot' screening and analysis using CALINE4 and EMFAC, and toxic air contaminant risks and modeling using AERMOD. He has prepared GHG emissions models utilizing the methods and practices presented in the California Air Pollution Control Officers Association's CEQA and Climate Change white paper and their Quantifying Greenhouse Gas Mitigation Measures guidelines. In addition to his environmental experience, Mr. Brown has provided contract land use planning services for public agencies such as the cities of Desert Hot Springs, Palm Springs, and Twentynine Palms. Mr. Brown also served as the City of Rancho Santa Margarita's code enforcement officer and NPDES .Authorized Inspector. EDUCATION • Bachelors in Environmental Planning, California State University, Northridge • ARB190 Air Quality Academy • ARB 511 Diesel Exhaust After Treatment Devices • EPA 422 Air Pollution Control Orientation AFFILIATIONS • Association of Environmental Professionals (AEP) RELEVANT EXPERIENCE • City of Rialto General Plan Program Environmental Impact Report • Huntington Beach Circulation Element Program Environmental Impact Report • City of Rosemead General Plan Program Environmental Impact Report • Oro Grand School Districtjunior high, high school, and college campus facilities IS /M ND (182,480 square feet of school facilities) • Claremont University Consortium East Campus EIR (80. acre sports complex) • Jeffries Road Affordable Housing project IS /MND (59 -unit, 100 percent affordable housing complex; included preparation of air quality and climate change assessments) • Redlands Pioneer Business Center IS/MND (1.3 million - square -foot distribution warehouse; included preparation of air quality and climate change assessments) • Station Square Transit Village Specific Plan, Phase II IS /MIND (MTA Operations and Maintenance facility on 27 acres) • Jones Industrial Building (8,863- square -foot industrial building and staging yard, included air quality assessment) • Desert Hot Springs 1 -10 Community Annexation IS /ND (4,000 -acre annexation) • Christian Center, Desert Hot Springs Genevieve Sharrow PROJECT ASSOCIATE AREAS OF EXPERTISE General Plans / Housing Elements Zoning Ordinances / Environmental Analysis QUALIFICATIONS Ms. Sharrow provides a broad range of planning and planning related services to clients. Her primary respon- sibilities include preparing environmental documents pursuant to CEOA (IS /MNDs, EIRS, Addendums) and long - range planning documents such as General Plans, Zoning Ordinances, and HUD compliance documents (Consolidated Plans, Action Plans, and Analyses of Impediments to Fair Housing Choice). Her CEQA experience spans diverse projects, at a variety of analysis levels. She excels at completing succinct, thoroughly researched and defensible environmental review for both development and program -level projects. Ms. Sharrow has prepared air quality and greenhouse gas emissions assessments utilizing the latest CaIEEMod software and is well - versed in the latest developments related to climate change. Ms. Sharrow has experience with public participation and outreach as an integral component of projects, especially as related to General Plans and HUD compliance documents. Ms. Sharrow has led facilitated discussions with stake- holders, conducted one -on -one interviews, participated in large open -house meetings with community members, created and administered surveys, and given presenta- tions for interest groups, Planning Commissions, and City Councils. In prior positions before joining MIG I Hogle- Ireland, Ms. Sharrow worked with underserved populations at a domestic violence shelter and assisted with development of an outreach program related to sustainable developmentfor a local jurisdiction. �` ' Nogle- (cejand EDUCATION • M.A., Urban Planning University of California, Los Angeles • B.A., Social Anthropology University of Michigan RELEVANT EXPERIENCE • Vernon General Plan Update EIR, Vernon, California • Rosemead General Plan EIR, Rosemead, California • Garden Grove Housing Element, Garden Grove, California • Loma Linda Housing Element Update, Loma Linda, California • Initial Studies /(M)NDs /Addendums to EIRs for Zoning Amendments in, Baldwin Park, Duarte, Monterey Park, Gar- den Grove, and Redwood City, California • Initial Studies /(M)NDs for Housing Elements in Azusa, West Covina, and Baldwin Park, California • Initial Studies /(M)NDs for proposed wireless telecommunica- tions facilities and a church in Monterey Park, California • Initial Studies /(M)NDs for proposed assisted living facilities in Sierra Madre and Whittier, California • Initial Studv,`(M)NDs for proposed office building and health club in West Covina, California Olivia Chan PROJECT ASSOCIATE AREAS OF EXPERTISE Environmental Analysis/ Air Quality and Climate Change Analysis QUALIFICATIONS Ms. Young is an assistant project manager in MIG j Hogle- Ireland's Environmental Planning section. Olivia has prepared a variety of environmental documents such as Initial Studies, Mitigated Negative Declarations, Environmental Impact Reports, and Mitigation Monitoring Programs pursuant to CEQA for jurisdictions throughout Southern California. Ms. Young has provided services in construction management for a large renewable energy transmission line project in Southern California. This entailed construction site monitoring, the preparation of mitigation plans, and documenting baseline conditions. In addition to her environmental experience, Ms. Young has assisted in the preparation of a specific plan for a 800 -acre Master Planned Community in the City of Corona. Ms. Young has also provided demographics research and enrollment projection analysis for several school districts within California. These services allow school districts to better plan for the future in terms of facility and faculty needs. MEMO. Ho4lie !re(and EDUCATION • Masters in Urban and Regional Planning University of California, Irvine • Bachelors in Environmental Analysis and Design University of California, Irvine • EPA 400 and EAA 422 RELEVANT EXPERIENCE • Baldwin Park Housing Element Initial Study /MND • Garden Grove Housing Element Initial Study /MND • City of Hawaiian Gardens Redevelopment FIR • City of Colton General Plan Update FIR • Whittier LA Fitness Initial Study /Mitigated Negative Decla- ration (38,000 square -foot health club) • Irvine Crossings Initial Study /Mitigated Negative Declaration ;addition of 173,774 square feet of additional office and reduction of 176,300 square feet of industrial use in existing building) • Westside Lofts Initial Study /Mitigated Negative Declaration (Mixed -Use Development) Exhibit "B" Schedule CONSULTANT will proceed with the Services pursuant to this Agreement within five (5) working days after receipt of written authorization from CITY (the "Commencement Date "). CONSULTANT acknowledges the twelve (12) month, one calendar year term to finish the Services is an estimate only. CONSULTANT shall in his best efforts in a diligent and expeditious matter to complete the Services as soon as possible after the Commencement Date. CITY and DEVELOPER acknowledge the above are estimates only. ATTACHMENT #2 PROPOSAL FROM MIG/HOGLE- IRELAND, INC. GWmyWMY1WORD \Reports \Council Reportsl3party Agreement U Fitness.doc May 22, 2014 Mike Calahan RM Calahan Consultants, LLC 22022 Oak Grove Mission Viejo, California 92692 Subject: Proposal to Assist with Case Processing and Prepare Initial Study for LA Fitness Baldwin Park, California Dear Mr. Calahan: MIG)Hogle- Ireland is pleased to submit this proposal to provide case processing and CEQA services related to pending applications for a proposed new LA Fitness located at 13622/13916 Garvey Avenue in Baldwin Park. We have prepared this proposal based on review of the LAF Project Introduction PowerPoint presentation, discussions with you, and a conversation with Amy Harbin, the City Planner in Baldwin Park. The budget presented in this proposal includes: 1) assisting City staff with case processing and 2) completing the Initial Study and (Mitigated) Negative Declaration to comply with CEQA. We will work closely with City staff to ensure a thorough and efficient application processing and environmental review process. As part of our scope of services to provide case processing assistance, we will assist staff with Design Review Committee review of proposed project plans and will draft staff reports for hearings associated with the proposed project. Case processing services are proposed to be completed on a time- and - materials basis, not to exceed $10,000, The Initial Study scope, outlined in detail on the following pages, includes preparation of an air quality /greenhouse gas assessment, preparation of notices, circulation of the document for public review, and responses to public comments (as necessary). We proposed to complete the Initial Study tasks for a fixed fee of $20,000, including public hearings. For both tasks, we assume that base maps, information on existing conditions, specific project characteristics, technical studies, and other pertinent information that has yet to be provided will be forwarded to us as it becomes available. We have reviewed the proposed three -party contract provided to you by the City of Baldwin Park If we are selected to assist with this work, we would request the modifications to the indemnification language shown on the attached pages. Amy Harbin has been copied on this proposal to allow the City to consider these modifications quickly. PLANK IN G I DEs.f -GfN j.'tO MMUIN7CATIO:NS I MAN AG EM ENT- I TECH'N'OLOG Y 169 PRSG.t]E -dk CALWOr NIA i PHOKC.626 -144 -9992. I rA%'626 -Tz4 -9872 I ;arx-., m�xOmm.�um IA Fitness Baldwin Park Staff Services and Initial Study Proposal If you have any questions or need additional information, please contact me or Genevieve Sharrow at (626)7449872. Thank you once again for the opportunity to work with LA Fitness toward successful project approval. Regards, t Laura R. Stetson, AICP Principal cc: Amy Harbin, City of Baldwin Park 2 Proposal for LA Fitness Baldwin Park Case Processing and Initial Study /(Mitigated) Negative Declaration Project Understanding LA Fitness proposes to construct a new two-story, 45,000- square -foot health club on approximately 5.19 acres at 13822/13916 Garvey Avenue, Baldwin Park, California. The project includes construction of the health club and a 9,000 - square -foot restaurant /retail building. The project would also include the preparation of a Tentative Parcel Map to subdivide the parcel into two parcels (one for the LA Fitness building and one for the restaurant). We understand that project applications (TPM, Design Review, Development Application, and CUP) have been submitted to the City. We understand that a traffic study, environmental site assessment, and geotechnical investigation /soils report have been completed or are in the process of being completed. Given that the adjacent use is a residential development, we have included a noise screening analysis data (as opposed to a noise study). We believe project noise generation will not be substantial in comparison to the nearby freeway. This proposal includes preparation of an air quality and climate change technical memorandum to support preparation of the CEQA document Scope of Services Task 1: Case Processing Task 1.1: DRC Review MIG[Hogle- Ireland will review the project plans in consultation with City staff. MIGIHogle- Ireland will consolidate comments received from other departments participating in the Design Review Committee. Deliverables Consolidated Design Review Comments from City Departments (Electronic Copy) Task 1.2: Staff Report Preparation MIG[Hogle- Ireland will prepare staff reports for the Planning Commission and City Council hearings to consider the proposed project. MIG) Hogle- Ireland will respond to one round of City comments on the administrative draft staff reports. Deliverables Staff Reports (one each for Planning Commission and City Council Hearings - electronic) LA Fitness Baldwin Park Staff Services and Initial Study Proposal Task 2: Initial Study Task 2.1: Technical Review MIGIHogle- Ireland will review the project plans to determine adequacy in providing the information necessary to complete the Initial Study. We will also review all technical studies prepared for the project to determine adequacy in meeting CEQA requirements as substantial evidence. The project applicant shall provide all documentation available regarding the EPA superfund site status, letters from the Los. Angeles County Fire Department regarding site conditions, Phase I environmental assessment, geotechnical studies, and any other pertinent information. MIG[Hogle- Ireland will prepare a memorandum identifying any deficiencies found in the technical review and will request any additional information needed to complete the Initial Study. Deliverables Technical Review Memorandum, as necessary (electronic) Task 2 -2: Initial Study This proposal assumes that the Initial Study will support adoption of a Mitigated Negative Declaration. We also assume that suitable electronic and printed base maps, along with any additional information and clarifications concerning the specific operational characteristics of the project, will be readily available from the applicant, if they have not already been provided. It is further assumed that sufficient information concerning the local water, sewer, and storm drainage systems and local public services can be provided by City staff in response to our inquiries. MIG I Hogle- Ireland will coordinate with the City to confirm and refine the project description. We will then prepare a fully annotated Initial Study checklist, with explanatory responses to the 86+ questions, sufficient to analyze the environmental effects of the project. Copies of the completed Initial Study will be submitted for review and comment by City staff. Please note that any changes to the project after completion of the project description could require schedule and budget adjustments to incorporate the changes into the Initial Study. MIG ) Hogle- Ireland will respond to one round of client and City comments on the administrative draft Initial Study before finalizing the draft for public review and comment. MIG I Hogle- Ireland will prepare the Notice of Intent (NO[) for distribution with the draft Initial Study and for public Circulation pursuant to the City's standard environmental review process. MIG I Hogle-Ireland will circulate the draft Initial Study to public agencies, special interest groups, and the Cty's standard distribution list for the minimum 30-day review period. MIG I Hogle-Ireland will deliver the NO[ to the Los Angeles County Clerk for posting. The City/project applicant will be responsible for placing and paying for newspaper ads and paying all required filing fees. The City will be responsible for posting notices where City notices are regularly advertised. At the conclusion of the public review and comment period, MIGIHogle- Ireland will prepare written responses to comments concerning the adequacy of the environmental impact analysis, if necessary. Individual responses will be at the discretion of the City. If minor revisions, LA Fitness Baldwin Park Staff Services and Initial Study Proposal corrections, or clarifications to the Initial Study are warranted, we would make those changes and compile a final Initial Study for adoption by the City s decision - makers. We will also prepare a Mitigation Monitoring and Reporting Program pursuant to Section 15097 of the CEQA Guidelines. We will prepare a Notice of Determination pursuant to Section 15075 of the CEQA Guidelines and deliver it to the Los Angeles County Clerk for posting within five days of final City action on the application. Deliverables 1 Screencheck Initial Study (electronic) 1 Public Review Initial Study (electronic) 20 Public Review Initial Study (CDs) 1 NOI (electronic) 20 NOI (printed) 1 MMRP (electronic) 1 NOD (printed and electronic) Task 2.3: Air Quality and Climate Change Analysis Short- and long -term air pollutant and greenhouse gas emissions will be modeled and analyzed utilizing guidance provided in the South Coast Air Quality Management District (SCAQMD) CEQA Air Quality Handbook. Construction and demolition emissions of criteria pollutants will be quantified utilizing the latest version of the California Emissions Estimator Model (CalEEMod). This task includes analysis of consistency with the Air Quality Management Plan (AQMP), screening of potential carbon monoxide hotspots, and odors. This task assumes that computer modeling of carbon monoxide emissions for hotspots analysis or other toxic emissions will not be required. All emissions will be analyzed based on thresholds established by SCAQMD to determine if any significant impacts will occur. Deliverables Air Quality Climate Change Technical Memorandum (electronic) Budget and Schedule Billing for the case processing task will be on a time - and - materials basis. Billing for the CEQA documentation will on an overall percent complete basis. We will invoice monthly. Payments are due and payable within 30 days of invoice. As the project progresses, If there is a change in scope or additional time and efforts are needed, an amendment to the budget will be requested before proceeding. With regard to the schedule, we are available to get underway immediately and work expeditiously. We have staff available to devote the resources needed. LA Fitness Baldwin Park Staff Services and Initial Study Proposal El Initial Application 1. Case Processing and Staff Reports — Review $10,000 Application, Consolidate Staff Comments, Complete Staff Report (includes meetings with applicant) 2. Prepare Initial Study /(Mitigated) Negative $14,000 Declaration (IS /MND), Air Quality /GHG Report, Notice of Intent, Notice of Determination, 1111 1, and circulate CECIA document 4. Public Hearings (2) $1,000 TOTAL $3p,Opp El Laura R. Stetson PRINCIPAL AREAS OF EXPERTISE General Plans / Land Use Planning / Zoning Codes Specific Plans / Meeting Facilitation EDUCATION Laura Stetson is an MIG Principal with over 26 years - experience in the area of general plans, zoning codes, specific plans, and special planning studies for diverse cities throughout California. Ms. Stetson has worked with advisory committees, commissions, and councils to develop long -range goals, policies, and programs, and to craft the regulatory tools to implement those programs. She has conducted background research for planning, written plan elements, coordinated preparation of plans and related environmental documentation, and presented recom- mendations to decision- making bodies. She also directs preparation of CEOA documents, either as part of planning programs or to address development projects. Ms. Stetson led a team of specialists to prepare the City of Riverside's key land use regulatory tools: the General Plan, the zoning ordinance, the subdivision ordinance, and citywide Design Guidelines, as well as a Program EIR. The program involved working with many community groups to affirm direction defined through a prior visioning process and economic strategy study. As part of crafting a vision for the City of Claremont that was to be integrated into the General Plan, Ms. Stetson led a multi - layered public involvement program, including working with a 100 plus member General Plan Committee with topic- oriented subcommittees. PROFESSIONAL AFFILIATIONS • American Planning Association • California Planning Roundtable ,� Y Nr�le- Irr[�rd EDUCATION • Bachelor of Science, Stanford University • Graduate Coursework in Public Administration, American University RELEVANT EXPERIENCE • Redwood City General Plan Update, Redwood City, California • Rancho Cucamonga General Plan Update, Rancho Cucamonga, California • Torrance General Plan Update, Torrance, California • Long Beach General Plan Land Use Element, Long Beach, California • Long Beach Comprehensive Zoning Code Update, Long Beach, California • Manhattan Beach General Plan, Manhattan Beach, California e Rialto General Plan, Rialto, California • Brea General Plan, Brea, California • Pasadena Land Use and Mobility Element, Pasadena, California • Rosedale Planned Community EIR, Azusa, California • Del Mar Station Mixed Use EIR, Del Mar, Califomia • La Mirada Zoning Code, La Mirada, California PROJECT AWARDS • Brea General Plan American Planning Association Award, California Chapter • Redwood City General Plan American Planning Association, California Chapter, Outstanding Achievement for Small Jurisdiction Planning Effort • Riverside General Plan American Planning Association Award, California Chapter • Claremont General Plan American Planning Association Award, California Chapter Christopher Brown DIRECTOR OF ENVIRONMENTAL SERVICES AREAS OF EXPERTISE Environmental Analysis/ Air Quality and Climate Change Analysis QUALIFICATIONS Mr. Brown is the Director of Environmental Services for MIG Hogle- Ireland's Environmental Planning section. He has prepared numerous environmental documents pursuant to CEQA and NEPA for jurisdictions throughout Southern California. Mr. Brown is skilled in conducting assessments for a variety of development projects and comprehensive plans, including institutional projects for school districts, religious facilities, and cities. Mr. Brown has prepared numerous air quality assessments utilizing the latest CaIEEMod software for a variety of development and infrastructure projects and is experienced in assessing local and regional emissions impacts, carbon dioxide'hotspot' screening and analysis using CALINE4 and EMFAC, and toxic air contaminant risks and modeling using AERMOD. He has prepared GHG emissions models utilizing the methods and practices presented in the California Air Pollution Control Officers Association's CEQA and Climate Change white paper and their Quantifying Greenhouse Gas Mitigation Measures guidelines. In addition to his environmental experience, Mr. Brown has provided contract land use planning services for public agencies such as the cities of Desert Hot Springs, Palm Springs, and Twentynine Palms. Mr. Brown also served as the City of Rancho Santa Margarita's code enforcement officer and NPDES Authorized Inspector. f Hogie- treiat)d EDUCATION • Bachelors in Environmental Planning, California State University, Northridge • ARB190 Air Quality Academy • ARB 511 Diesel Exhaust After Treatment Devices • EPA 422 Air Pollution Control Orientation AFFILIATIONS . Association of Environmental Professionals (AEP) RELEVANT EXPERIENCE • City of Rialto General Plan Program Environmental Impact Report • Huntington Beach Circulation Element Program Environmental Impact Report • City of Rosemead General Plan Program Environmental Impact Report • Oro Grand School Districtjunior high, high school, and college campus facilities IS /MND (182,480 square feet of school facilities) • Claremont University Consortium East Campus EIR (80- acre sports complex) • Jeffries Road Affordable Housing project IS /MND (59 -unit, 100 percent affordable housing complex; included preparation of air quality and climate change assessments) • Redlands Pioneer Business Center IS/MND (1.3 million - square -foot distribution warehouse; included preparation of air quality and climate change assessments) • Station Square Transit Village Specific Plan, Phase 11 IS /MND (MTA Operations and Maintenance facility on 27 acres) • Jones Industrial Building (8,863- square -foot industrial building and staging yard, included air quality assessment) • Desert Hot Springs 1 -10 Community Annexation IS /ND (4,000 -acre annexation) • Christian Center, Desert Hot Springs PROJECT ASSOCIATE AREAS OF EXPERTISE General Plans / Housing Elements Zoning Ordinances / Environmental Analysis QUALIFICATIONS Ms. Sharrow provides a broad range of planning and planning related services to clients. Her primary respon- sibilities include preparing environmental documents pursuant to CEQA (IS /MNDs, FIRS, Addendums) and long - range planning documents such as General Plans, Zoning Ordinances, and HUD compliance documents (Consolidated Plans, Action Plans, and Analyses of Impediments to Fair Housing Choice). Her CEQA experience spans diverse projects, at a variety of analysis levels. She excels at completing succinct, thoroughly researched and defensible environmental review for both development and program -level projects. Ms. Sharrow has prepared air quality and greenhouse gas emissions assessments utilizing the latest Cal EEMod software and is well - versed in the latest developments related to climate change. Ms. Sharrow has experience with public participation and outreach as an integral component of projects, especially as related to General Plans and HUD compliance documents. Ms. Sharrow has led facilitated discussions with stake- holders, conducted one -on -one interviews, participated in large open -house meetings with community members, created and administered surveys, and given presenta- tions for interest groups, Planning Commissions, and City Councils. In prior positions before joining MIG I Hogle- Ireland, Ms. Sharrow worked with underserved populations at a domestic violence shelter and assisted with development of an outreach program related to sustainable developmentfor a local jurisdiction. EDUCATION • M.A., Urban Planning University of California, Los Angeles • B.A., Social Anthropology University of Michigan RELEVANT EXPERIENCE • Vernon General Plan Update DR, Vernon, California • Rosemead General Plan EIR, Rosemead, California • Garden Grove Housing Element, Garden Grove, California • Loma Linda Housing Element Update, Loma Linda, California • Initial Studies /(M)NDs /Addendums to EIRs for Zoning Amendments in, Baldwin Park, Duarte, Monterey Park, Gar- den Grove, and Redwood City, California • Initial Studies /(M)NDs for Housing Elements in Azusa, West Covina, and Baldwin Park, California • Initial Studies /(M)NDs for proposed wireless telecommunica- tions facilities and a church in Monterey Park, Califomia • Initial Studies /(M)NDs for proposed assisted living facilities in Sierra Madre and Whittier, California • Initial StudVr(M)NDs for proposed office building and health club in West Covina, California Olivia Chan PROJECT ASSOCIATE AREAS OF EXPERTISE Environmental Analysis/ Air Quality and Climate Change Analysis QUALIFICATIONS Ms. Young is an assistant project manager in MIG j Hogle- Ireland's Environmental Planning section. Olivia has prepared a variety of environmental documents such as Initial Studies, Mitigated Negative Declarations, Environmental Impact Reports, and Mitigation Monitoring Programs pursuant to CEQA forjurisdictions throughout Southern California. Ms. Young has provided services in construction management for a large renewable energy transmission line project in Southern California. This entailed construction site monitoring, the preparation of mitigation plans, and documenting baseline conditions. In addition to her environmental experience, Ms. Young has assisted in the preparation of a specific plan for a 800 -acre Master Planned Community in the City of Corona. Ms. Young has also provided demographics research and enrollment projection analysis for several school districts within California. These services allow school districts to better plan for the future in terms of facility and faculty needs. Hcgle4ra(and EDUCATION • Masters in Urban and Regional Planning University of California, Irvine. • Bachelors in Environmental Analysis and Design University of California, Irvine a EPA 400 and EAA 422 RELEVANT EXPERIENCE • Baldwin Park Housing Element Initial Study /MND • Garden Grove Housing Element Initial Study /MND • City of Hawaiian Gardens Redevelopment EIR • City of Colton General Plan Update EIR • Whittier LA Fitness Initial Study /Mitigated Negative Decla- ration (38,000 square -foot health club) • Irvine Crossings Initial Study /Mitigated Negative Declaration (addition of 173,774 square feet of additional office and reduction of 175,300 square feet of industrial use in existing building) s Westside Lofts Initial Study /Mitigated Negative Declaration (Mixed -Use Development) STAFF REPORT TO: Honorable Mayor and City Councilmembers FROM: Shama P. Curian, Human Resources Manager / DATE: September 17, 2014 SUBJECT: RECOMMENDATION TO APPROVE UPDATED JOB SPECIFICATIONS OF CHIEF DEPUTY CITY CLERK, ECONOMIC PROJECTS COORDINATOR, AND ASSOCIATE PLANNER AND ESTABLISH NEW SALARY RANGE FOR POSITION OF CHIEF DEPUTY CITY CLERK SUMMARY This report requests City Council approve the updated job specifications of the Chief Deputy City Clerk, the Economic Projects Coordinator, and the Associate Planner and to establish a new salary range for the position of Chief Deputy City Clerk. FISCAL IMPACT With the adjustment to the salary range of the Chief Deputy City Clerk, the impact to the general fund would be $3,924 annually at step 1. The Chief Deputy City Clerk position was budgeted for a full year, however, the City has not yet filled this position permanently. As such, there will be enough funds to absorb the small additional cost with the increased salary. Funding for the positions of the Economic Projects Coordinator and the Associate Planner were included in the FY 2014 -15 budget. RECOMMENDATION It is recommended that City Council: 1. Approve the attached updated job specifications for the positions of Chief Deputy City Clerk, Economic Projects Coordinator, and Associate Planner 2. Approve the adjusted salary range of the Chief Deputy City Clerk to $4,685- $6,278 BACKGROUND With the approval of the FY 2014 -15 budget, the City Council approved the positions of the Chief Deputy City Clerk, the Economic Projects Coordinator, and the Associate Planner. The updated job specifications for these positions are attached for City Council's review and approval. At the last study session on September 3, 2014, it was proposed to Council to approve an increase to the salary of the Chief Deputy City Clerk to $4,685 - $6,278 monthly. The Chief Deputy City Clerk's position requires substantial technical experience and knowledge with a requirement for two years' experience working in the City Clerk's office and a Notary Public Certification. A Bachelor's Degree or CMC certificate is highly desirable. In consideration of the definitive requirements and extensive duties and knowledge of the position, the target salary should be competitive with market industry in order to receive qualified, experienced candidates for consideration to fill this critical position. LEGAL REVIEW Legal review is not necessary at this time. ALTERNATIVES There are no other alternatives for the updated job specifications for the City Council to consider as these positions were approved in the FY 2014 -15 budget. The approval process requires an updated job specification for each of the aforementioned positions reflecting the correct job title, duties and responsibilities that the position will perform. The alternative to the adjustment of the salary range would be to have it remain at its current rate of $4,249 - $5,695. ATTACHMENTS #1, Chief Deputy City Clerk 42, Associate Planner 43, Economic Projects Cooridinator Page 1 — Chief Deputy City Clerk City of Baldwin Park Chief Deputy City Clerk 7/18/01 Revised — 08/2014 Job Summary: Under the direction of the Chief Executive Officer, manages the day -to -day office services and operations of the City Clerk's office; supervise and evaluate the performance of assigned staff; and perform the duties as assigned and defined by California Statutes. Supervision Received and Exercised The Chief Executive Officer provides supervision. Direct supervision shall be exercised over subordinate staff. Essential Duties and Responsibilities: Organize, coordinate and assume responsibility of the daily operations of the City Clerk's Office. Compile, schedule, and distribute weekly agenda packets to all relevant parties; secure all backup data to support agenda items. Provide technical assistance to the City Council, CEO, City Attorney, departments, commissions, committees and other personnel as necessary. Fulfill requests under the Public Records Act and respond to inquires Convey and clarify information concerning established policies, procedures and programs to other City departments, committees, employee groups, agencies and the general public; coordinate communications with the City Council, other City departments, outside agencies and the general public regarding City functions, policies and procedures. Develop recommendations regarding established, revised or new procedures and policies; evaluate organizational, functional and financial impact and assist with implementation as assigned. Prepare resolutions, ordinances and related correspondence; develop forms and procedure handbooks. Attend various meetings; represent the City Clerk at various meetings with City management, outside agencies and contractors. Supervise and participate in maintaining, assembling and correlating the official records of the City Council; attend City Council meetings and staff meetings; take and transcribe minutes; document legislative history; ensure the timely processing of liability claims, contracts, ordinances and resolutions; coordinate the preparation and duplication of agendas, supporting materials and proclamations. Research, compile and analyze data for the preparation of staff reports, internal memoranda, correspondence, and the departmental budget; research contracts and legislative history as needed. Page 2 — Chief Deputy City Clerk Perform specialized duties related to the City Clerk's functions such as maintain and distribute the Municipal Code, custodian of the City Seal, publication of all official advertising of the City; receiving bonds and receiving and opening sealed bids. Assure compliance with legal requirements for posting, publication and time lines and a variety of other codes, laws and ordinances. Oversee the maintenance, storage, retention, destruction and preservation of records, files and official documents entrusted to the City Clerk's office; assure compliance with legal requirements and established retention schedules. Perform various duties required for the publication, filing, indexing, and safeguarding of all City Council proceedings and City agreements. Certify ordinances, resolutions, agreements and other official documents and administer oaths of office. Plan and conduct general and special municipal elections; ensure conformance to election and government code; advise candidates, City officials, and designated employees of Political Reform Act filing requirements; serve as filing officer for the Fair Political Practices Commission; administer the City's Conflict of Interest code; and maintain documents for public inspection. Receive, review and record campaign filings, conflict of interest statements and other pertinent documents. Develop new and improved programs, systems and procedures as a result of new policies or directives or routine research and analysis; assist with implementation after securing approval. Assure efficient office operations and services; order and inventory office supplies and materials; arrange for equipment service and repair and communicate with vendors as needed. Operate specialized office equipment including computer, work processor, calculator, copies, voting machine, and transcriber and recording equipment. Supervise, train and evaluate the performance of assigned staff, recruit and interview prospective employees; establish performance standards and initiate disciplinary action as needed. Exercise discretion in disseminating information, explaining policies and procedures and speaking. Performs related duties as required. Minimum Qualifications: Education and Experience: Any combination of education and /or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance; example combinations include: graduation from high school or equivalent supplemented by course work in records management, business or related field and four (4) years of increasingly responsible secretarial experience, including two (2) years in a City Clerk's Office. Bachelor's Degree and experience working as a Deputy City Clerk is highly desirable. Page 3 —Chief Deputy City Clerk License or Certificates Certification or ability to obtain certification by the International Institute of Municipal Clerks as a Certified Municipal Clerk Certification of Notary Public is required or ability to obtain within 6 months of hire. Possess a valid California Driver's License Knowledge of: • Municipal recordkeeping requirements, Brown Act Provisions, Fair Political Practices Regulations, Public Records Act, and contract administration • Election laws, political reform requirements, and procedures for administering municipal elections Basic functions and responsibilities of the City Clerk. • Basic principles, practices and methods of public and business administration. Basic principles, practices and methods of office and project management including budgeting and records management. • Basic supervisory principles. ■ Research, survey and evaluation techniques and methods. ■ General organization and functions performed by a city clerk's office and municipal government. • City organization, operations, policies and objectives. • Report preparation and presentation. • Principles and practices of computer software related to information management. ■ Correct English usage, grammar, spelling, punctuation and vocabulary. Skills and Ability to: • Assist in the conduct of municipal and special elections. • Research a variety of administrative and operational problems and make effective operational and procedural recommendations. • Interpret and make decisions in accordance with appropriate laws, regulations and policies. • Understand and carry out a variety of complex direction independently. ■ Research and compile a variety of general and specialized data. • Supervise, train and evaluate assigned staff. • Communicate effectively both orally and in writing. • Perform duties independently and with a high level of initiative. • Operate a variety of office equipment including transcription equipment, a computer and related software. • Establish and maintain effective working relationships with others. Take and transcribe dictation at an acceptable rate of speed. • Evaluate and recommend improvements in operations, systems, procedures, policies and methods. • Ability to direct the retention/destruction of official records in accordance with applicable laws and ordinances Page 4 — Chief Deputy City Clerk Physical Requirements and Workin¢ Conditions: Employee accommodations for physical or mental disabilities will be considered on a case -by -case basis. Positions in this class normally: • Require vision (which may be corrected) to read • Perform lifting, pushing and /or pulling which does not exceed 50 pounds and is an infrequent aspect of the job. • Is subject to inside environmental conditions. • May be required to work evenings or weekends. City of Baldwin Park ASSOCIATE PLANNER To perform professional level work in the field of urban planning; and to do related work as required. This is the journey level in the professional planning series. Positions in this class are expected to have the knowledge, abilities and experience to perform the full range of professional planning work involving the application of professional knowledge and skills to various municipal planning and zoning problems. Responsibilities include the preparation of specific reports and plans with opportunity for independent judgment in planning work details and making technical determinations. Direction is provided by the City Planner. Assignment may require direct or functional supervision of technical, clerical or sub professional positions. EXAMPLES OF DUTIES (Depending upon assignment, duties may include:) Analyze and interpret social, economic, population and land use data and trends; prepare written and graphic reports on various planning matters and elements of the City's General Plan. Review rezoning, variance, conditional use permit, subdivision, design review and other similar planning related applications; advise property owners and petitioners of the effect and implications of zoning and development actions. May represent the planning department and explain planning objectives and policies to various organizations, agencies and public groups. Compile information and make recommendations on special studies related to updating the City's general plan, development review policies, specific development projects and the like. Research and draft ordinances for review. Respond to complaints and requests for information from the public. City of Baldwin Park Associate Planner (Continued) Examples of Duties Provide technical staff support to the Planning Commission, the City Council, and other committees, commissions, and boards as assigned. Assist in preparing the Planning Division budget. Assist in supervising, training, and evaluating assigned subordinates. May serve as Acting City Planner as assigned. Perform related duties as assigned. QUALIFICATIONS Knowledge of: Principles and practices of urban planning. Laws underlying general plans, zoning and land divisions. Current literature, information sources and research techniques in the field of urban planning. Applicable environmental laws and regulations. Microsoft Office Software GIS knowledge preferred. Ability to: Analyze and compile technical and statistical data to prepare reports. Communicate clearly and concisely, orally and in writing. Interpret planning and zoning programs to the general public. Perform complex professional planning work with a minimum of supervision. City of Baldwin Park Associate Planner (Continued) Experience and Education Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: A minimum of three years full -time experience involving professional public planning work. Education: Equivalent to a Bachelor's Degree from an accredited college or university with major study in urban planning or a related field considered relevant to city planning work. A Master's Degree in urban planning may substitute for one year of experience. Licenses: Possess and maintain a valid California Driver's License. AICP preferred. City of Baldwin Park ECONOMIC PROJECTS COORDINATOR To plan, organize, direct and coordinate the City's economic development and redevelopment strategies and programs on a City -wide basis; assist representatives of business, real estate and the development community in working with the City; develop and implement business retention and expansion programs; serve as primary liaison between the City and downtown businesses and representatives and lead research and attraction of targeted businesses. EXAMPLES OF DUTIES (Depending upon assignment, duties may include:) Plans, organizes, directs and carries out economic development program activities including planning, community involvement/acceptance, and implementation with project timetables. Prepares and recommends the City's economic development policy goals, recommendations and implementation plans. Assist in developing City processes responsive to the needs of the business community. Act as a liaison between the business community and the City of Baldwin Park in regard to the retention and expansion of existing businesses. Listen to the needs of local businesses and translate into assistance using resources of the City. Improve the quality and mix of uses of the downtown area. Evaluate and analyze data with the assistance of community groups such as business organizations, developers, governmental agencies and departments, and others for input in targeting specific types of industries to be attracted to the City. Assist with potential business opportunities and project proponents by answering pertinent development questions and addressing issues. Implement marketing and promotional programs to enhance the implementation of economic development activities. Coordinate economic development activities with the City and confer with City staff regarding assigned projects and development needs of applicants. Prepare a variety of comprehensive reports for policy development. Maintains liaison with other departments, State agencies, cities and community groups. Represent the City at various meetings Be aware of what's going on in the business and development community. Economic Projects Coordinator Job Specification Page 2 Advises and /or participates in various workshops, public hearings, advisory committees, and /or public hearings. Make presentations to the City Council and to the public and private organizations. Maintain effective relationships with Perform related duties as assigned. QUALIFICATIONS Knowledge of: Principles and practices of economic community development and redevelopment, and of public administration including budgeting and program management. Public and private sector considerations in making business expansion or location decisions. Principles, practices and techniques related to business financing, employment development and related programs. Programs and methods for sustaining the economic development climate within a municipality. Working knowledge of community agencies and resources in order to effectively assist interested individuals in locating or relocating in the City or County; federal, state and local ordinances, policies and procedures related to economic development, redevelopment, planning, zoning, and building. Techniques of marketing and promotion as related to economic development activities. Community characteristics including planning, zoning, schools, budgets, recreational facilities and civic attractions. Basic statistical methods for management analysis. Property values and effect of economic trends on value and price. Owner participation and Disposition and Development Agreements, leases and other financing packages. Principles and practices of effective supervision, performance management, financial analysis and negotiating techniques. Economic Projects Coordinator Job Specification Page 3 Ability to: Coordinate multiple projects and meet critical deadlines. Work independently and exercise considerable independent judgment in resolving issues. Gather and analyze a variety of complex data, including economic studies, financial statements, marketing studies, plans, specifications, and bid documents. Prepare comprehensive written and oral reports. Communicate clearly and concisely, orally and in writing. Foster a spirit of team work and cooperation with City staff and appropriate organizations in meeting the City's economic development and redevelopment objectives. Self -start and meet established deadlines Be a results oriented team player who will meet specified performance measures set by Council and/or Department Head Effectively utilize social media to market the City and to improve the image /perception of the City. Utilize personal computer to perform word processing, spreadsheet functions and desktop publishing. Negotiate and analyze real estate transactions Recommend policies and implement programs in support of the local economy that assist in strengthening the City's technology infrastructure, education opportunities and business relationships. Experience and Education Any combination of training, experience and education, which would likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the required knowledge and abilities would be: Experience - Sufficient years of increasingly responsible professional experience in public economic development planning, community development, redevelopment, or public administration involving related program development to demonstrate possession Economic Projects Coordinator Job Specification Page 4 of the knowledge and abilities listed above. Normally three years of experience in economic development related work would provide appropriate experience. Education - Equivalent to a Bachelor's degree from an accredited college or university with a degree in public or business administration, urban planning, community development, economics, or a closely related field. In order to drive, individuals must be physically capable of operating a City vehicle safely and must possess and maintain an appropriate valid California driver's license. Incumbents in this position are expected to communicate verbally, in person and by telephone, in meeting settings and at business and construction sites. The ability to perform minor office work utilizing a computer is also required. STAFF REPORT ITEM NO. lO TO: Honorable Mayor and City Councilmembers �� FROM: Daniel Wall, P.E., Director of Public Works / City Engineerg ;" / DATE: September 17, 2014 SUBJECT: ESTABLISHMENT OF PREFERENTIAL PARKING ZONE ON 3000- 3200 BLOCKS OF BIG DALTON AVENUE SUMMARY Unrestricted parking along the southeast side of Big Dalton Avenue between Merced Avenue and Garvey Avenue creates a situation in which the streets cannot be used for parking by residents. The lack of parking is exacerbated by people living out of vehicles parked along this street and creating a nuisance for the adjoining properties. The attached resolution will limit vehicles without a permit to parking for no more than two hours. Vehicles without a permit will be completely banned from parking between the hours of 10:00 pm and 6:00 am, FISCAL IMPACT The initial cost of implementing a preferential parking zone will be less than $500. Approximately $300 will be paid for using restricted Gas Tax Funds and the remaining $200 will be paid for out of the General Fund. RECOMMENDATION It is recommended the City Council adopt Resolution No. 2014 -32 "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ESTABLISHING PARKING ZONES FOR THE 3000 -3200 BLOCKS OF BIG DALTON AVENUE ". BACKGROUND The City Council discussed the establishment of a preferential parking district for Big Dalton at a study session held on August 20, 2014. This resolution was developed based on City Council comments during that study session. The attached resolution will limit vehicles without a permit to parking for no more than two hours on the southeast side of the street. Vehicles without a permit will be completely banned from parking between the hours of 10:00 pm and 6:00 am on the southeast side of the street. The parking restrictions will be enforced by citation or towing vehicles that are unlawfully parked. The Police Chief will issue up to a maximum of two parking permits per dwelling unit along 3000 -3200 Big Dalton Avenue. The permits will be free. The permits will be issued on a permanent basis with free replacement upon loss or destruction. Each permit is registered for a specific address and vehicle. The Police Chief will develop an implementation plan so that enforcement does not take place before residents have adequate opportunity to receive parking permits. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to content. ALTERNATIVES The California Vehicle Code provides the City Council has a great deal of discretion in establishing preferential parking districts at locations throughout the City. In addition to choosing which streets to include within a parking district, the City Council can choose parking restrictions for a district, and the rules for parking permits to be issued in a district. HLIBOF , V\ THE U 'F 0 SAN GABRIEL \20. VALLEY ITEM NO. lO TO: Honorable Mayor and City Councilmembers �� FROM: Daniel Wall, P.E., Director of Public Works / City Engineerg ;" / DATE: September 17, 2014 SUBJECT: ESTABLISHMENT OF PREFERENTIAL PARKING ZONE ON 3000- 3200 BLOCKS OF BIG DALTON AVENUE SUMMARY Unrestricted parking along the southeast side of Big Dalton Avenue between Merced Avenue and Garvey Avenue creates a situation in which the streets cannot be used for parking by residents. The lack of parking is exacerbated by people living out of vehicles parked along this street and creating a nuisance for the adjoining properties. The attached resolution will limit vehicles without a permit to parking for no more than two hours. Vehicles without a permit will be completely banned from parking between the hours of 10:00 pm and 6:00 am, FISCAL IMPACT The initial cost of implementing a preferential parking zone will be less than $500. Approximately $300 will be paid for using restricted Gas Tax Funds and the remaining $200 will be paid for out of the General Fund. RECOMMENDATION It is recommended the City Council adopt Resolution No. 2014 -32 "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ESTABLISHING PARKING ZONES FOR THE 3000 -3200 BLOCKS OF BIG DALTON AVENUE ". BACKGROUND The City Council discussed the establishment of a preferential parking district for Big Dalton at a study session held on August 20, 2014. This resolution was developed based on City Council comments during that study session. The attached resolution will limit vehicles without a permit to parking for no more than two hours on the southeast side of the street. Vehicles without a permit will be completely banned from parking between the hours of 10:00 pm and 6:00 am on the southeast side of the street. The parking restrictions will be enforced by citation or towing vehicles that are unlawfully parked. The Police Chief will issue up to a maximum of two parking permits per dwelling unit along 3000 -3200 Big Dalton Avenue. The permits will be free. The permits will be issued on a permanent basis with free replacement upon loss or destruction. Each permit is registered for a specific address and vehicle. The Police Chief will develop an implementation plan so that enforcement does not take place before residents have adequate opportunity to receive parking permits. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to content. ALTERNATIVES The California Vehicle Code provides the City Council has a great deal of discretion in establishing preferential parking districts at locations throughout the City. In addition to choosing which streets to include within a parking district, the City Council can choose parking restrictions for a district, and the rules for parking permits to be issued in a district. Establishment of Preferential Parking Zone September 17, 2014 ATTACHMENTS A. Resolution Establishing Preferential Parking Zone Attachment A RESOLUTION NO. 2014 -032 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ESTABLISHING PREFERENTIAL PARKING ZONES FOR THE 3000 — 3200 BLOCKS OF BIG DALTON AVENUE WHEREAS, California Vehicle Code Section 22507 authorizes the City, by ordinance or resolution, to establish preferential parking zones upon certain streets within the City wherein preferential parking privileges may be given to residents or merchants adjacent to such streets; and, WHEREAS, The City Council finds that the currently unrestricted parking along the southeast side of the 3000 -3200 blocks of Big Dalton Avenue creates a situation in which the streets cannot be used for parking by the residents which substantially and unreasonably, regularly interferes with the use of a majority of the available street parking on these blocks; and, WHEREAS, Vehicle Code Section 22651(n) permits the tow away /impound of vehicles where a city adopts a resolution prohibiting parking where signage provides notice of such a consequence. NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: SECTION 1. A preferential parking /tow away zone on Big Dalton Avenue from the begging of the 3000 block to the end of the 3200 block shall be established and enforced, and the appropriate street signs shall be installed. SECTION 2. Except as otherwise provided in this Resolution, it shall be unlawful for any person to park any motor vehicle on the street along the southeast side of the 3000 -3200 blocks of Big Dalton Avenue for more than two hours, or between the hours of 10:00 pm and 6:00 am without a properly displayed parking permit issued by the City of Baldwin Park. SECTION 3. The police chief or the police chiefs designee may issue a maximum of two (2) parking permits per dwelling unit along 3000 -3200 Big Dalton Avenue provided the following conditions are met: (1) Permits are free. (2) Permits are issued on a permanent basis with replacement upon loss or destruction. (3) Each permit is registered for a specific address and vehicle. (4) All other parking restrictions must be observed. SECTION 4. Vehicles improperly displaying a parking permit that park in the preferential parking /tow away zone are subject fines and penalties in accordance with Section 72.04 (F) of the Baldwin Park Municipal Code and /or impoundment. Resolution No. 2014 -032 Page 2 of 2 PASSED, APPROVED, AND ADOPTED this 17th day of September 2014. MANUELLOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2014 -032 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on September 17, 2014 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK ITEM NO. STAFF REPORT oF�pLD�t'iy TO: Honorable Mayor and City Councilmembers q HUB OF THE 9� FROM: Daniel Wall, P.E., Director of Public Works /City Enginee J / SAN GABRIEL DATE: September 17, 2014 2, VALLEY. �N oR$ "q�u ANO, �" SUBJECT: PARKING RESTRICTIONS FOR VEHICLES WITH ADVERTISING AND RECREATIONAL VEHICLES SUMMARY The unrestricted parking on- street parking of housecars (recreational vehicles) and vehicles with a business name or advertising a product or service creates a visual blight detrimental to the image of the City of Baldwin Park The attached ordinance will limit the parking of these vehicles without a permit to no more than two hours Citywide. FISCAL IMPACT The initial cost of implementing a city wide preferential parking zone for these vehicles will be less than $5000. Approximately $2500 in expenses will be paid for with Gas Tax Funds and the remaining $2500 will be paid for with of the General Fund. RECOMMENDATION It is recommended that the City Council introduce for first reading, by title only, Ordinance 1365, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING SECTION 72.21 OF THE CITY OF BALDWIN PARK MUNICIPAL CODE. ". BACKGROUND The City Council discussed restricting on- street parking of housecars (recreational vehicles) and vehicles with a business name or advertising a product or service during a study session held on August 20, 2014. The attached resolution was developed based on City Council comments during that study session. The attached resolution limits housecars (recreational vehicles) and vehicles with a business name or advertising a product or service not displaying a proper permit to parking for no more than two hours on city streets. The parking restrictions will be enforced by towing vehicles that are unlawfully parked. The Police Chief may issue a maximum of one parking permit per dwelling unit or commercial unit. The permits will be free. Permits may be issued providing the following conditions are met: there is insufficient on -site parking on the property of the applicant; permits are issued on a permanent basis with replacement upon loss or destruction; each permit is registered for a specific address and vehicle; the permit allows for parking on the same block as the registered address. These parking restrictions are enforceable by citation and by impoundment. The Police Chief will develop an implementation plan so that enforcement does not take place before residents and business operators have adequate opportunity to receive parking permits. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to content. PARKING RESTRICTIONS FOR VEHICLES WITH ADVERTISING AND RECREATIONAL VEHICLES September 17, 2014 Page 2 ALTERNATIVES The City Council has a great deal of discretion in establishing parking regulations. The City Council can choose parking restrictions, and the rules for parking permits to be issued. ATTACHMENTS A. Ordinance 1365 amending Section 72.21 of the City of Baldwin Park Municipal Code. Attachment A ORDINANCE NO. 1365 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING SECTION 72.21 OF THE CITY OF BALDWIN PARK MUNICIPAL CODE WHEREAS, Section 72.21 of the City of Baldwin Park Municipal Code regulates the parking of trucks with a gross maximum weight exceeding three tons and other special use vehicles; and, WHEREAS, Section 72.21 of the City of Baldwin Park Municipal Code does not regulate the parking of vehicles with business names or advertising, nor does it regulate the parking of housecars (recreational vehicles); and, WHEREAS, The City Council finds that the currently unrestricted parking of housecars (recreational vehicles) and of vehicles with business names or advertising creates a visual blight which is detrimental to the image of the City and the welfare of its residents; and, WHEREAS, Vehicle Code Section 22651(n) permits the tow away /impound of vehicles where a city adopts a resolution prohibiting parking where signage provides notice of such a consequence. NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: Section 72.21 of the City of Baldwin Park Municipal Code shall be amended in its entirety to read as follows: "§ 72.21 PARKING OF TRUCKS, SPECIAL USE VEHICLES AND THE LIKE. (A) Trucks and the like parking restrictions. No person shall park, cause to be parked or otherwise leave standing, any vehicle exceeding a maximum gross weight of three tons on any street of this city other than those streets or parts of streets identified as truck routes in Chapter 73, Schedule I. Parking time shall not exceed two hours on these designated streets.('83 Code § 10.44.060) (Ord. 873, passed - -84) (B) Special use vehicles. (1) No person shall park or leave standing any trailer, semitrailer, trailer coach, pipe or pole dolly, special construction equipment or special mobile equipment on any street unless attached to a vehicle capable of moving Ordinance No. 1365 Page 2 of 4 the trailer, semi - trailer, trailer coach, pipe or pole dolly, special construction equipment, or special mobile equipment in normal manner upon the street. (2) The provisions of division (1) above shall not apply to any vehicle owned by a public utility or a licensed contractor while necessarily in use in the construction, installation or repair of any public utility, or to any commercial vehicle actually being used for the pickup or delivery of goods, wares and merchandise, or for the delivery of materials to be used in the repair, alteration, remodeling or construction of any building. (C) Housecar parking restrictions. No person shall park, cause to be parked or otherwise leave standing, any housecar or camper on any street in this city for a period of more than two hours. Except a resident may be issued a permit for parking a vehicle in accordance with the following requirements: The police chief or the police chief's designee may issue a permit to a resident providing the following conditions are met: (1) insufficient on -site parking exists on the property of the applicant. (2) The application is limit to one (1) permit per dwelling unit. (3) Permits are free. (4) Permits are issued on a permanent basis with replacement upon loss or destruction. (5) Each permit is registered for a specific address and vehicle. (6) The permit allows for parking of a housecar or camper on the same block as registered address. (6) All other parking restrictions must be observed. Housecar parking restrictions are enforceable by impoundment (D) Other Vehicle Parking Restrictions (1)Except as provided for in Vehicle Code Section 21100 (p), no person shall park, cause to be parked or otherwise leave standing, a motor vehicle with the name of a business enterprise or establishment or a sign advertising a product or service painted, attached or otherwise affixed on or to the exterior thereof on any street in this city for a period of more than two hours. Except a resident may be issued a permit for parking a vehicle in accordance with the following requirements: The police chief or the police chief's designee may issue a permit to a resident providing the following conditions are met: (1) insufficient on -site parking exists on the property of the applicant. (2) The application is limited to one (1) permit per dwelling unit or commercial unit. (3) Permits are free. (4) Permits are issued on a permanent basis with replacement upon loss or destruction. (5) Each permit is registered for specific address and vehicle. (6) The permit allows for parking on the same block as the registered address. (6) Ordinance No. 1365 Page 3 of 4 All other parking restrictions must be observed. These parking restrictions are enforceable by impoundment. (2) The provisions of division (1) above shall not apply to any vehicle owned by a public utility or a licensed contractor while necessarily in use in the construction, installation or repair of any public utility, or to any commercial vehicle actually being used for the pickup or delivery of goods, wares and merchandise, or for the delivery of materials to be used in the repair, alteration, remodeling or construction of any building. (E) Notwithstanding any other provision of this code, a violation of division (A) of this section shall be deemed to be an infraction. (F) Fines and penalties for violation of divisions (C) and (D) of this section shall the same as for violation of division (B) of this section." PASSED, APPROVED, AND ADOPTED this 17th day of September 2014. MANUELLOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES r SS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin that the foregoing Ordinance No. 1365 was duly introduced by City of Baldwin Park at a regular meeting thereof held Septembe r same was adopted at a regular meeting held on October 1, 201 4 to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Park do hereby certify the City Council of the 17, 2014 and that the , by the following vote Ordinance No. 1365 Page 4 of 4 ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK STAFF REPORT ITEM NO. ' TO: Honorable Mayor and City Councilmembers FROM: Shannon Yauchzee, Chief Executive Officer DATE: September 17, 2014 {J SUBJECT: BI- ANNUAL REVIEW AND APPROVAL OF RESOLUTION ADOPTING THE CITY'S CONFLICT OF INTEREST CODE SUMMARY This report requests the City Council to approve the bi- annual review of the City's Conflict of Interest Code and adopt Resolution No. 2014- 033 approving the Conflict of Interest Code. FISCAL IMPACT None Staff recommends City Council adopt Resolution No. 2014 -033 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ADOPTING THE CITY'S CONFLICT OF INTEREST CODE." BACKGROUND The City's Conflict of Interest Code is a Resolution that designates which positions are required to file certain financial interest disclosures. Under the Political Reform Act, public agencies are required to review their conflict -of- interest code for accuracy, and if not, to be updated accordingly. Since the last review, the city has added and changed some employees' classification titles. It is therefore recommended that the City amend its Conflict of Interest Code to more accurately reflect its current organizational structure to require the appropriate financial disclosures by any new designated position. The Conflict of Interest Code is incorporated as an exhibit to the proposed resolution, with changes or additions noted in bold and in italics. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form. ALTERNATIVES There are no alternatives as this action is required bi- annually under Government Code Section 81000 ATTACHMENT • Resolution No. 2014- 033 RESOLUTION NO. 2014 -033 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ADOPTING THE CITY'S CONFLICT OF INTEREST CODE WHEREAS, the Political Reform Act of 1974 (Government Code Section 81000, et seq.) (hereinafter the "PRA ") requires the City to adopt and maintain a Conflict of Interest Code; and WHEREAS, the City has conducted its current biennial review as required by Government Code Section 87306 and determined that changed circumstances necessitate an amendment to the Conflict of Interest Code; and WHEREAS, the City intends to adopt the current Conflict of Interest Code, that shall supersede all previously adopted conflict of interest codes. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City of Baldwin Park hereby adopts this amended Conflict of Interest Code, with the list of designated employees attached hereto as Exhibit "A" and a list of disclosure categories attached hereto as Exhibit "B ". SECTION 2. All designated employees listed on the City's Conflict of Interest Code shall disclose all information required by their respective disclosure categories, according to Exhibits "A" and "B ". SECTION 3. This amended Conflict of Interest Code shall replace and supersede all other versions adopted by the City, and such versions shall be repealed by this resolution. SECTION 4. The City Clerk shall certify to the adoption of this resolution and forward a copy to each department secretary. PASSED, APPROVED AND ADOPTED this 17th day of September 2014. MANUELLOZANO MAYOR Resolution 2014- 033 Page 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, Alejandra Avila, City Clerk, of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting thereof, held on the 17th day of September 2014 by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: CITY CLERK Resolution 2014- 033 Page 3 EXHIBIT "A" CITY OF BALDWIN PARK CONFLICT OF INTEREST CODE (Revisions or additions are noted in bold, italicized print) The persons in the following positions are deemed to be designated employees within the meaning of Government Code §82019 of the Conflict of Interest Code. These persons shall file disclosure statements pursuant to Form 700 and their respective disclosure categories: ADMINISTRATION City Clerk (1 & 2) Chief Deputy City Clerk (6) Human Resources Manager (1 & 2) Human Resources Analyst 11(5) Information Systems Supervisor (5) COMMUNITY DEVELOPMENT DEPARTMENT Associate Planner (2, 3, 4, & 5) Building Official /Supervising Plan Check Engineer (2, 3, 4, & 5) Building Inspector (2, 3, 4, & 5) City Planner (2, 3, 4, & 5) Community Development Manager (1 & 2) Housing Authority Manager (2, 3, 4, & 5) Economic Projects Coordinator (2, 3, 4, & 5) FINANCE DEPARTMENT Accountant (3, 4 & 5) Assistant Accounting Manager (3, 4 & 5) Finance Director (1 & 2) Management Assistant (3, 4 & 5) Senior Accountant (3, 4 & 5) Senior Finance Clerk (Business License) (3, 4 & 5) POLICE DEPARTMENT Captain (6) Chief of Police (1 & 2) Code Enforcement Officer (2, 3, 4, & 5) Lead Code Enforcement Officer (2, 3, 4, & 5) Lieutenant (6) Resolution 2014- 033 Page 4 PUBLIC WORKS DEPARTMENT Assistant Engineer (3, 4, & 5) Associate Engineer (3, 4, & 5) Director of Public Works (1 & 2) Public Works Operations Supervisor (4 & 5) RECREATION DEPARTMENT Director of Recreation & Community Services (1 & 2) Operations Supervisor (6) Program Coordinator (6) Program Supervisor (6) CITYATTORNErS OFFICE Assistant City Attorney (1 & 2) Deputy City Attorney (1 & 2) Note: City Council, Chief Executive Officer, City Attorney, City Treasurer, City Clerk and Planning Commissioners are required to submit disclosure statements (Form 700) pursuant to GC §87200 et. seq. CONSULTANTS Consultants shall disclose pursuant to the broadest disclosure category in the code subject to the following limitation: The Chief Executive Officer may determine in writing if a particular consultant performs a range of duties requiring more limited disclosure hereunder. This determination shall include a description of the consultant's duties and a statement of the extent of disclosure requirements. The Chief Executive Officer's determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. FILING REQUIREMENTS The persons holding positions listed above are designated employees. It has been determined that these persons make or participate in the making of decisions which may have a foreseeable material effect on economic interests. Accordingly, designated employees must file with the City Clerk's Office Form 700 disclosures of financial interests within the past twelve (12) months within: (1) Thirty (30) days of the effective date of this amendment; (2) within thirty (30) days of assuming a designated employee position; or (3) within thirty (30) days of leaving office. Furthermore, such statements shall be updated and /or filed annually with the City Clerk on or before April 1st of each year. (See 2 CCR § 18730(b)) STAFF REPORT SUMMARY TO: FROM: ITEM NO. Honorable Chair and Board Members of the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin I Marc Castagnola, AICP, Community Craig A. Graves, Director of Financc DATE: September 17, 2014 SUBJECT: APPROVAL OF RESOLUTION NC AMENDMENT TO ATTACHMENT A OF THE HOUSING ASSET TRANSFER LIST California Health and Safety Code Section 34176(a)(2) requires that the entity assuming the housing functions of the former Community Development Commission of the City of Baldwin Park (CDC) prepare and submit a Housing Assets Transfer List to the California Department of Finance (DOF). The DOF approved the Housing Asset Transfer List with noted exceptions to Exhibit D (but including all of the properties listed in Exhibit A thereof) herein after referred to as the "Final Housing Asset List ". Since the original adoption, staff has had discussions with the Department of Finance (DOF), reviewed the funding sources used to purchase the property and the potential use for affordable housing purposes, conferred with Special Counsel and have determined that three of the parcels listed in the Final Housing Asset Transfer List are not "housing assets" as such term is defined in Health and Safety Code Section 34176(e) and should thus be removed from the Housing Asset Transfer List. The adoption of Resolution No. SA- 2014 -004 would amend Attachment A of the Final Housing Asset Transfer List to remove specified non - housing assets. FISCAL IMPACT There is no fiscal impact in amending the Housing Asset Transfer List. LEGAL REVIEW The materials have been reviewed by both the City Attorney's Office and Special Counsel and have been approved as to form. 1833 \02 \1566181.2 Approval of Amendment to the Housing Asset Transfer Form September 17, 2014 Page 2 of 11 RECOMMENDATION It is recommended that the Successor Agency of the Community Development Commission of the City of Baldwin Park adopt Resolution No. SA- 2014 -004 entitled: "A RESOLUTION OF THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK APPROVING AN AMENDMENT TO ATTACHMENT A OF THE HOUSING ASSET TRANSFER LIST" ALTERNATIVES There are no other viable alternatives for the City and the Successor Agency if they want to accurately reflect the disposition of CDC real estate assets and housing assets. In February 2012, the Community Development Commission of the City of Baldwin Park (CDC) was dissolved pursuant to the California Supreme Court Ruling on ABxl 26 (Dissolution Act). On June 27, 2012, the state passed AB 1484 to make technical and major amendments to the Dissolution Act. One of the requirements in AB 1484 required the entity that assumed the housing functions and assets of the CDC to submit to the Department of Finance (DOE) by August 1, 2012, a list of all housing assets transferred to it by the CDC. At that time, the DOF provided the template reporting form in Excel format, but included no instructions. There were a total of 5 Exhibits and staff completed the forms based on the information requested on each exhibit (Exhibit A is included only those "housing assets" meeting the definition of Health and Safety Code Section 34176(e)(1)). As required, on August 1, 2012, the Housing Successor Agency submitted the Housing Asset Transfer List. After a series of conversations and completion of the meet and confer process, the DOF issued a final determination letter, dated August 29, 2013, approving the housing assets listed on the Housing Asset List, with noted exceptions to Exhibit D (but including all of the properties listed in Exhibit A thereof) herein after referred to as the "Final Housing Asset List." In the interim, staff started reviewing each of the parcels listed in the Final Housing Asset Transfer List and determined that three of parcels were not acquired for affordable housing purposes and would not be suitable for such purposes and were therefore not "housing assets" as defined in Health and Safety Code Section 34176(e)(1). After discussions with Mr. Rafael Yaquian of Goldfarb & Lipman, Special Counsel to the City, it was determined that these parcels should be removed from Attachment A of the Final Housing Asset Transfer List and are instead required to be transferred pursuant to the terms of Health and Safety Code section 34191.5 which requires each of the non - housing real property assets of the former CDC be disposed of through the Successor Agency's Long -Range Property Management Plan (LRPMP). The three non - housing assets are identified below and in Attachment 1 of this Staff Report. 1833 \02 \1566181.2 Approval of Amendment to the Housing Asset Transfer Form September 17, 2014 Page 3 of 11 Agency's Long -Range Property Management Plan (LRPMP). The three non - housing assets are identified below and in Attachment 1 of this Staff Report. APN 8544- 019 -910 - 14305 Morgan St.: This parcel is the surface parking lot for the adjacent Family Service Center located immediately to the north. It was acquired by the CDC in January 1986 and has no development potential other than providing parking to the Family Service Center. APN 8544- 021 -904 — This parcel is part of Morgan Park. Specifically, it is the south east portion of the basketball court near the intersection of Chavez Dr. and Laurens Ave. It was acquired by the CDC in May 1987 and has no development potential other than providing continuous use of Morgan Park and the Basketball court. APN 8535- 012 -904 — This parcel is a portion of a power easement (LA DWP) extending north of Plascentia Court, west of Center Ave. This site is currently used by the City Public Works Department as a storage yard. It was acquired by the CDC in August 1995 and has no development potential due to the overhead transmission line and the lack of direct street access. Staff has prepared the revised Attachment A deleting the three non - housing assets, a form of which is attached and appended to this Staff Report as Attachment 2. Following Successor Agency approval, the revised Attachment A will be considered by the Successor Agency's Oversight Board and then sent to the DOF for its consideration and approval. Staff will include the non - housing assets on the Successor Agency's LRPMP. ATTACHMENT 1. Parcel Maps APN # 8544- 019 -910, 8544- 021 -904 and 8535 -012 -904 2. Amended Exhibit A — Housing Asset Transfer List 3. SA Resolution No. 2014 -004 1833V02 \1566181.2 Attachment 1 Parcel Maps APN # 8544 - 019 -910, 8544 - 021 -904 and 8535 - 012 -904 1833 \02 \1566181.2 i APN 8544 - 019 -910 14305 Morgan St clrr 902 �S POR N g Pf1 L W .e. i 2B x g? R_39 3 ' 26 i /OD3G.: Z7 4 w.3 1 I SHEET 2 LL, h �ClT}20F8dLD NlN P.QRK rl x,66 / -LMOCIl. A b 0:85-!98 0:85-243 0-'85'194. f { I � h ; U 26 � e7 '/169.9 ih IT h u> �Q d J 1833 \02 \1566181.2 25 Z Z6 ' I ;2 -& 3 I aI Q �Y99 =AC. • ••� 0.� i '6 i 6 6 ; APN 8544 - 019 -910 14305 Morgan St clrr 902 �S POR N g Pf1 L W .e. i 2B x g? R_39 3 ' 26 i /OD3G.: Z7 4 w.3 1 I SHEET 2 LL, h �ClT}20F8dLD NlN P.QRK rl x,66 / -LMOCIl. A b 0:85-!98 0:85-243 0-'85'194. f { I � h ; U 26 � e7 '/169.9 ih IT h u> �Q d J 1833 \02 \1566181.2 x,66 / -LMOCIl. A b 0:85-!98 0:85-243 0-'85'194. f { I � h ; U 26 � e7 '/169.9 ih IT h u> �Q d J 1833 \02 \1566181.2 a N 8544-021-904 ,mom» .2 ; L \ a:�— ...... � � ga 1833\02\1566181.2 PG 24 APN 8535 - 012 -904 R RY LINE TPMTP; cite? 1833 \02 \1566181.2 "" ,..,TLp s OLIVE 6 TR O 1605 sc �r ST PG 11` _ WBImis r20 -. 9, 32._ 1 �1 I 1 ise�:H_iaaw;n CTS 1 PT4j'DSS�O P m - 1671 66 € R sa 2 .x a 49 y .� P he 182 - 1 <0 2 n 2 a av _ ieo � �. TRACT 2°6 NO 1605 1 BK asp. - -.ss z9. FOR 8542. MB 20 - 32.x_ 1833 \02 \1566181.2 Attachment 2 Amended Exhibit A — Housing Asset Transfer List 1833V02 \1566181.2 \) } } }(\ \\ §))) \ \ \ \  ° {{ \ / ) § §j \) \!!!!!!! !! ;;!!!!!! !z!! „!,!!!,!! VIIII, \\\\\\\\\\ \ \\ \ \ \\ Attachment 3 SA Resolution No. 2014 -004 1833 \02 \1566181.2 RESOLUTION NO. SA- 2014 -004 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK APPROVING AN AMENDMENT TO ATTACHMENT A OF THE HOUSING ASSET TRANSFER LIST WHEREAS, the California state legislature enacted Assembly Bill x1 26 (the "Dissolution Act ") to dissolve redevelopment agencies formed under the Community Redevelopment Law (Health and Safety Code Section 33000 et sea.); and WHEREAS, the City Council of the City of Baldwin Park (City Council) declared that the City of Baldwin Park, acting in a separate legal capacity and as a separate public entity pursuant to Health and Safety Code Section 34173(g), will act as a successor agency (Successor Agency) for the dissolved Community Development Commission of the City of Baldwin Park (Dissolved CDC) effective February 1, 2012; and WHEREAS, pursuant to Health and Safety Code Section 34176(a)(1), the City Council elected that the City of Baldwin Park will retain the housing assets and functions previously performed by the Dissolved CDC, and will serve as the successor housing agency of the Dissolved CDC effective February 1, 2012; and WHEREAS, Section 34176(a)(2) requires that the entity assuming the housing functions of the former redevelopment agency prepare and submit a Housing Assets Transfer List to the California Department of Finance (DOF); and WHEREAS, on August 1, 2012, the City and Successor Agency submitted a Housing Asset Transfer List to the DOF, listing all "housing assets" of the Dissolved CDC, as defined in Health and Safety Code Section 34176(e), including: real and personal property interests acquired for low- and moderate - income housing purposes; encumbered funds; loan and grant receivables for assistance provided by the Low and Moderate Income Housing Fund (Housing Fund); rents and payments from housing operations; and amounts owed to the Housing Fund as a result of previously deferred or borrowed Housing Fund deposits; and WHEREAS, the City received a letter from the DOF, dated August 29, 2013, approving the housing assets listed on the Housing Asset List, with noted exceptions to Exhibit D (but including all of the properties listed in Exhibit A thereof) herein after referred to as the "Final Housing Asset Transfer List' (attached to the Staff Report) which includes all of those housing assets approved by the DOF; and WHEREAS, Exhibit A of the Final Housing Asset Transfer List included three parcels of real property that were not acquired for affordable housing purposes and do not otherwise meet the definition of housing asset set forth in Health and Safety Code Section 34176(e), including: 1833 \02 \1570800.1 No. APN Address 1. 8535 - 012 -904 Olive Street and Center Street 2. 8544 - 019 -910 14305 Morgan Street 3. 8544 - 021 -904 Morgan Park Basketball Courts Exhibit A of the Final Housing Asset Transfer List has been modified to delete the non - housing properties as shown in Attachment 2 of the accompanying Staff Report. WHEREAS, the transfer of the non - housing assets are subject to the property transfer requirements of Health and Safety Code Section 34191.5 and inclusion in the Successor Agency's Long Range Property Management Plan; WHEREAS, other than the amendment to Exhibit A specified in this Resolution, and reflected on the revised Attachment A, the remainder of the housing assets listed in the Final Housing Asset Transfer List each constitute "housing assets" and each and every of the unmodified housing assets remain in full force and effect and unchanged by the adoption of this Resolution and have been transferred in the manner authorized under Health and Safety Code Section 34181(c); and WHEREAS, approval of the Revised LRPMP and the transfer of the Properties pursuant to the Revised LRPMP is exempt from the requirements of the California Environmental Quality Act and the applicable state and local implementing guidelines ( "CEQA ") pursuant to State CEQA Guidelines Section 15061(b)(3); and WHEREAS, the revised Attachment A to the Housing Asset Transfer List, the DOF Final Determination and the Staff Report provide supporting information upon which the actions set forth in this Resolution are based. NOW, THEREFORE, THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The amended Exhibit A — Housing Asset Transfer List is hereby approved and appended to the Final Housing Asset Transfer List, and Section 2. Successor Agency staff is directed to provide a copy of this Resolution along with the approved amended Exhibit A — Housing Asset Transfer List to the Oversight Board for further approval. Section 3. For the reasons set forth above, the Successor Agency finds and determines that approval of the amended Exhibit A is exempt from the requirements of CEQA, and the Successor Agency Executive Director, or the Executive Director's designee, is authorized to file the appropriate notice of exemption with respect to the approval of the amended Attachment A in accordance with CEQA. 1833 \02 \1570800.1 Section 4. The Secretary to this Successor Agency shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED BY THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK THIS 17th DAY OF SEPTEMBER 2014. Manuel Lozano, Mayor ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Successor Agency of the Community Development Commission of the City of Baldwin Park at a regular meeting thereof held on September 17, 2014, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK 1833 \02 \1570800.1 STAFF REPORT TO: HUB-OF ' ^' U THE SAN ,GA IEL v _ FROM: \o VALLEY :� DATE: ITEM NO. Imo' Honorable Chair and Board Members of the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Marc Castagnola, AICP, Commm Craig A. Graves, Director of Finar September 17, 2014 SUBJECT: APPROVAL OF THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS 14 -15B) FOR THE PERIOD FROM JANUARY 1, 2015 TO JUNE 30, 2015 SUMMARY With the dissolution of local redevelopment agencies, the current state law requires the City Council acting as the governing body of the Successor Agency to the Community Development Commission ( "CDC ") with respect to redevelopment agency matters to adopt a Recognized Obligation Payment Schedule (ROPS) every six months. Attached is the Recognized Obligation Payment Schedule (ROPS 14 -15B) for the period from January 1, 2015 through June 30, 2015 for the Successor Agency's Board approval. FISCAL IMPACT Under AB 26 and AB 1484, the City Council, as the successor agency, may only pay the enforceable obligations of the former Commission listed on the ROPS. The successor agency is prohibited by AB 26 and AB 1484 from entering into new obligations, except as necessary for administration of the successor agency and the winding up of the Commission's business. The intent of the ROPS is to identify all enforceable obligations of the former Commission payable before June 30, 2015. Nothing in the redevelopment dissolution legislation provides for the assumption of the Commission's obligations by the City. The liability of the successor agency for the CDC's obligations is limited to assets transferred to the City, as successor agency, from the Commission by operation of law. The successor agency is to receive up to $250,000 for administrative costs per year from the Redevelopment Property Tax Trust Fund (RPTTF) distributed by the County of Los Angeles per AB 26. However, at this time, it unknown how much RPTTF the successor agency will receive during the fiscal year 2014 -15. Approval of BOPS 14 -15B September 17, 2014 Page 2 of 4 RECOMMENDATION Staff recommends the City Council, as governing body of the Successor Agency: 1. Adopt the Recognized Obligation Payment Schedule (ROPS) 14 -15B for the period of January 1, 2015 through June 30, 2015; and, 2. Direct staff to proceed with submitting the draft ROPS 14 -15B for approval to the Oversight Board; and, 3. Send the approved ROPS to the County Executive Officer, County Auditor Controller, the State Controller and Department of Finance; and, 4. Instruct staff to post the approved ROPS 14 -15B on the City's website. BACKGROUNDIDISCUSSION Assembly Bill X1 26 ( "AB 26 ") was drafted with recognition that redevelopment agencies had a variety of debts and obligations that still must be met in order to avoid causing harm to the persons to whom those debts and obligations are owed. Successor agencies are supposed to receive tax revenues from the county auditors in order to ensure those obligations, referred to in AB 26 as "enforceable obligations," will be met. In order to enable the County of Los Angeles to determine how much tax revenue a successor agency needs to meet its enforceable obligations; AB 26 requires the preparation of a series of schedules of enforceable obligations. The first two schedules, the Enforceable Obligation Payment Schedule ( "EOPS ") and the Preliminary Draft Recognized Obligation Payment Schedule ( "PDROPS ") were approved by the Community Development Commission (Commission) prior to its dissolution. Those schedules formed the basis for the preparation of the first schedule previously approved by the City Council, as the governing body of the successor agency (Successor Agency), the Recognized Obligation Payment Schedule ( "ROPS "). A ROPS must be prepared and presented to the City Council as the governing body of the successor agency for approval for each six -month period, from January 1 through June 30 and from July 1 through December 31, until all of the Commission's enforceable obligations have been paid in full. The approved ROPS is then submitted to the Oversight Board for approval. Following Oversight Board approval, the ROPS is sent to the Department of Finance and other agencies. On June 27, 2012, AB 1484 was enacted providing technical amendments, new rules and new deadlines for the redevelopment dissolution process. For the current ROPS, the Successor Agency must submit an Oversight Board approved ROPS 14 -15B for the period of January 1, 2015 through June 30, 2015, to the DOF no later than October 3, 2014. If the ROPS is not submitted on time, there will be a civil penalty of $10,000 per day for every day that the ROPS is not submitted to the DOF. The penalty is to be paid to the County Auditor - Controller for distribution to the taxing entities The Successor Agency must notify the County Executive Officer, the County Auditor Controller, and DOF, at the same time the Successor Agency submits a proposed action to the Oversight Board for approval. Also, all actions taken by the Oversight Board must be adopted by resolution. In addition, DOF has changed the format for the ROPS. Some of the requirements on the new ROPS format include: • Agencies report actual amounts paid from tax increment from the previous six -month period. • Enforceable obligations listed on one form regardless of funding source. No longer required to report monthly enforceable obligation estimates. Only six -month estimates are required. • Agencies are required to report fund balances for different fund sources. The report of available fund balance information covers two ROPS period. Approval of ROPS 14 -15B September 17, 2014 Page 3 of 4 Beginning with ROPS 13 -14B, agencies must use the Redevelopment Agency Dissolution Web Application (RAD App) for ROPS submission. Email submission will no longer be accepted. The Successor Agency has complied with the requirements to prepare and approve a ROPS, submit it to the Oversight Board for approval and submit it to DOF, the State Controller's Office and the County Executive Officer and Auditor - Controller for all periods through the July through December 2014 six -month period. The Successor Agency now has before it the ROPS 14 -15B for the period of January 1, 2015 through June 30, 2015 for its consideration. (The Department of Finance has established the naming convention for the ROPS, using the fiscal year and a letter indicating whether the ROPS is for the first or second six -month period within the fiscal year.) If approved, the ROPS 14 -15B will be submitted to the Oversight Board for review at a special meeting scheduled for Tuesday September 23, 2014 and at the same time to the County Executive Officer, the County Auditor Controller, and the DOF. If approved by the Oversight Board, the approved ROPS must then be provided to the Los Angeles County Auditor, the State Controller and the Department of Finance and posted on the Successor Agency's website. LEGAL REVIEW No legal review required ALTERNATIVES State Law requires the City Council acting as Board Members of the Successor Agency to the Dissolved Community Development Commission to adopt a Recognized Obligation Payment Schedule (ROPS) in order for the City to pay the for Community Development Commission's obligations, which include debt, loans and administrative costs. If the ROPS are not approved, submitted to the Oversight Board and then submitted to the State Department of Finance by October 3, 2014 there is civil penalty of $10,000 a day until it is submitted. In addition, the Successor Agency would be unable to pay debt service and other obligations. This would cause former RDA bonds to go into default. ATTACHMENT 1. 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TO: Honorable Chair and Board Members of the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park FROM: Marc Castagnola, AICP, Community De lop n nager J Craig A. Graves, Director of Finance" DATE: September 17, 2014 SUBJECT: APPROVAL OF RESOLUTION NQ. SA- 2014 -002 AMENDING THE LONG -RANGE PROPERTY MANAGEMENT PLAN FOR THE REAL PROPERTY ASSETS OF THE FORMER COMMUNITY DEVELOPMENT COMMISSION California Health and Safety Code section 34191.5 requires each of the non - housing real property assets of the former Community Development Commission be listed in the Successor Agency's Long -Range Property Management Plan ( LRPMP). The LRPMP was approved by the City Council as Governing Body of the Successor Agency to the Community Development Commission on October 2, 2013. Since the original adoption, staff has had discussions with the Department of Finance (DOF), reviewed the funding sources used to purchase the property, conferred with Special Counsel and have determined that seven of the parcels listed in the original LRPMP were purchased by the CDC using Low- and Moderate Income Housing Funds and are already a part of the Successor Agency Housing Asset Transfer List. Since they are on the Housing Asset Transfer List they should not included in the Successor Agency's LRPMP. The original LRPMP needs to be amended to reflect the appropriate non - housing real property assets and to get final approval from the DOF. The adoption of Resolution No. SA- 2014 -002 would amend the current Long -Range Property Management Plan to accurately reflect those real estate assets that need to remain on the LRPMP. FISCAL IMPACT There is no impact to the General Fund in approving the LRPMP. LEGAL REVIEW The materials have been reviewed by both the City Attorney's Office and Special Counsel and have been approved as to form. RECOMMENDATION It is recommended that the Successor Agency of the Community Development Commission of the City of Baldwin Park hold the Public Hearing and then adopt Resolution No. SA- 2014 -002 entitled: 1833 \02 \1566173.2 Approval of Amended LRPMP September 17, 2014 Page 2 of 6 "A RESOLUTION OF THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK AMENDING THE LONG -RANGE PROPERTY MANAGEMENT PLAN PREPARED PURSUANT TO HEALTH & SAFETY CODE SECTION 34191.5 FOR THE DISPOSITION OF REAL PROPERTY ASSETS OF THE FORMER COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK" ALTERNATIVES There are no other viable alternatives for the City and the Successor Agency if they want to accurately reflect the disposition of CDC real estate assets and housing assets and get approval of its LRPMP from the State DOF. In February 2012, the Community Development Commission of the City of Baldwin Park (CDC) was dissolved pursuant to the California Supreme Court Ruling on ABxl 26 (Dissolution Act). One of the legal effects of the Dissolution Act is for the Successor Agency, under the direction of the Oversight Board, to dispose of non- housing real property it received from the dissolved CDC. In the same year, AB1484 was signed into law to provide the process for the property disposition. The Successor Agency must first prepare a Long -Range Property Management Plan (LRPMP) that governs the disposition and use of the non - housing real property assets of the CDC. As required under Health and Safety Code section 34191.5, the LRPMP shall be submitted to the Oversight Board and the DOF for approval, no later than six months following the DOF's issuance of the Finding of Completion to the Successor Agency. The Successor Agency received DOF's Finding of Completion on April 26, 2013 (see Attachment 1). The deadline for submitting the LRPMP to DOF was October 26, 2013. On October 2, 2013, the Successor Agency approved the LRPMP which was assembled with major assistance from a consultant. The LRPMP was then approved by the Oversight Board on October 8, 2012 and timely filed the LRPMP with the DOF for review and final approval. On May 19, 2014, the DOF requested that the LRPMP be amended to clarify the intended use of certain parcels with additional details and to include language requiring all proceeds of eventual sale of property to be used to fulfill an Enforceable Obligation or be distributed to taxing entities. In the interim, staff started reviewing each of the parcels listed in the original LRPMP and determined that seven of parcels were purchased with Low- and Moderate - Income Housing Funds and determined to be "housing assets" as defined in Health and Safety Code Section 34176(e)(1). After discussions with Mr. Rafael Yaquian of Goldfarb & Lipman, Special Counsel to the City, it was determined that these parcels are housing assets listed on the DOF approved Housing Asset Transfer List and are required to be used for affordable housing purposes under Health and Safety Code Section 34176(c) and thus not eligible for inclusion in the LRPMP. It has been proposed that the Successor Agency approve an amendment to the Housing Asset Transfer List to clarify that specified parcels that were not acquired for housing purposes needed to be removed from the Housing Asset Transfer List (and are the only three parcels subject of the LRPMP). 1833 \02 \1566173.2 Approval of Amended LRPMP September 17, 2014 Page 3 of 6 As a result of the amendment of the Housing Asset Transfer List, the Long Range Property Management Plan must also be amended to exclude the "housing assets" as defined in Health and Safety Code Section 34176 transfers of which are governed under Health and Safety Code Sections 34176(a)(1), 34176(a)(2), 34177(g), or 34181(c); and to only deal with those three properties that were not housing assets. The Revised LRPMP has been prepared by staff and it's and is included in Attachment 2. The Successor Agency interprets Health and Safety Code Section 34191.5 to mean that agreements with taxing entities pursuant to Health and Safety Code Section 34180(f) are not required in connection with the disposition of the Successor Agency's Properties to the City under authority of Health and Safety Code Section 34191.5(c)(2)(A) for use or Ruttier disposition by the City for projects identified in the Approved Redevelopment Plans or for any public use parcels under Health and Safety Code Section 34191.5(c)(2). Pursuant to DOF direction, the City and the Successor Agency will enter into a compensation agreement pursuant to Health and Safety Code Section 34180(f) (the "Compensation Agreement ") with the affected taxing entities (the "Taxing Entities ") specifying that the Net Proceeds (as further defined and described below) of (1) the City's use of the Properties and (2) any further disposition by the City to third parties of the Properties will be remitted to the County Auditor - Controller for distribution to all of the Taxing Entities on a pro -rata basis in proportion to each Taxing Entity's respective share of the property tax base. To the extent necessary, the transfer of the Properties by the Successor Agency to the City in accordance with the Revised LRPMP is conditioned upon the future execution of a Compensation Agreement by the City, the Successor Agency and the Taxing Entities, which agreement may be executed after such transfer. The Revised LRPMP provides an inventory and addresses the disposition and use of only the non - housing real property owned by the Successor Agency. Currently, the Successor Agency owns three non - housing real property sites. The changes from the previously approved list of sites are as follows: • Site 1 (Sterling and Maine) - DELETED - Four parcels totaling 0.43 acres and used for public parking and the old library building. This property was purchased with Low- Moderate - Income Housing Funds and is transferred to the Housing Successor Agency pursuant to the Housing Transfer List. • Site 2 (Sterling and Maine) — DELETED FROM LRPMP - 0.65 -acre parcel used for public parking and right of way. This property was purchased with Low- Moderate - Income Housing Funds and is transferred to the Housing Successor Agency pursuant to the Housing Transfer List. • Site 3 (Garvey Avenue and Big Dalton) — DELETED FROM LRPMP - 0.48 -acre parcel used by the City Public Works as storage yard. This property was purchased with Low- Moderate - Income Housing Funds and is transferred to the Housing Successor Agency pursuant to the Housing Transfer List. • Site 4 (Bresee Avenue) - DELETED FROM LRPMP - 0.15 -acre parcel with a single - family residential unit. This property was purchased with Low- Moderate - Income Housing Funds and is transferred to the Housing Successor Agency pursuant to the Housing Transfer List. • Site 5 (Olive Street and Center Street) — RENUMBERED SITE #1 - 0.23 -acre parcel used by the City Public Works as a storage yard and public easement. Property to be transferred to the City for use by the Public Works Department for storage of material, without the need for a compensation agreement. 1833 \02 \1566173.2 Approval of Amended LRPMP September 17, 2014 Page 4 of 6 • Site 6 (Morgan Street) — RENUMBERED SITE #2 - 0.16 -acre parcel used as parking for the Family Service Center. Property to be transferred to the City for parking purposes, conditioned on the future execution of a compensation agreement. • Site 7 (Cesar Chavez Drive and Laurens Avenue) RENUMBERED SITE #3 - 0.42 -acre parcel that is part of Morgan Park. Property to be transferred to the City for use as a public park, without the need for a compensation agreement. • Site 8 (Adjacent to City Hall and Police Station) - DELETED FROM LRPMP - Four parcels and a parking easement totaling 0.68 acres and used for parking. Part of the ROEM development project. This property was purchased with Low- Moderate - Income Housing Funds and is transferred to the Housing Successor Agency pursuant to the Housing Transfer List. • Site 9 (East Ramona Boulevard and Badillo Street) — DELETED FROM LRPMP - 1.49 -acre parcel used for the Metrolink Park -N -Ride. This property was purchased with Low- Moderate - Income Housing Funds and is transferred to the Housing Successor Agency pursuant to the Housing Transfer List. • Site 10 (Laurens Avenue and Morgan Street) - DELETED FROM LRPMP - 0.70 -acre parcel used as public parking. This property was purchased with Low- Moderate - Income Housing Funds and is transferred to the Housing Successor Agency pursuant to the Housing Transfer List. The Revised LRPMP now includes only Sites 5, 6, & 7 from the original LRPMP and as noted above, those parcels have been renumbered as Site 1, 2 & 3. The deleted properties continue to appear on the Housing Asset Transfer List. ATTACHMENT 1. Revised Baldwin Park Successor Agency Long -Range Property Management Plan 2. Resolution No. SA- 2014 -002 1833 \02 \1566173.2 Attachment 1 Revised Baldwin Park Successor Agency Long -Range Property Management Plan 1833 \02 \1566173.2 Baldwin Park Successor Agency Long -Range Property Management Plan Prepared for: Baldwin Park Successor Agency August 28, 2014 1833 \02 \1566216.2 Introduction A. Purpose of Long Range Property Management Plan As required under Health and Safety Code section 34191.5, successor agencies must, within six months after receiving a Finding of Completion from the California Department of Finance (DOF), submit for approval to the Oversight Board and to DOF a Long -Range Property Management Plan (LRPMP) in connection with the disposition of the real property assets of dissolved Community Development Commission of the City of Baldwin Park (the "Dissolved CDC "), (excluding "housing assets" as defined in Health and Safety Code Section 34176 and transferred pursuant to Health and Safety Code Sections 34176(a)(1), 34176(a)(2), 34177(8), or 34181(c). The LRPMP addresses the disposition and use of all real properties in the Community Redevelopment Property Trust Fund of the successor agency. An initial version of the Successor Agency's LRPMP (the "Initial LRPMP "), was approved by the Successor Agency's Oversight Board (the "Oversight Board ") on October 2, 2013 and submitted to the California Department of Finance (the "DOF "). The DOF specified various revisions that are required to the Initial LRPMP before the DOF would be prepared to approve the Successor Agency's LRPMP. The Initial LRPMP inadvertently included "housing assets" as defined in Health and Safety Code Section 34176(e)(1), which are required to be used for affordable housing purposes under Health and Safety Code Section 34176(c) and thus not eligible for inclusion in the LRPMP. This document (the "Revised LRPMP ") contains the revisions specified by the DOF to the Initial LRPMP and will be presented for consideration of approval by the Oversight Board and the DOF. Upon such approval, this Revised LRPMP will serve as the official Long -Range Property Management Plan of the Successor Agency pursuant to the Redevelopment Dissolution Act, with particular reference to Health and Safety Code Section 34191.5, and no subsequent or future approvals will be required from the Oversight Board or the DOF for the transfer of the properties pursuant to this Revised LRPMP. The Successor Agency interprets Health and Safety Code Section 34191.5 to mean that agreements with taxing entities pursuant to Health and Safety Code Section 34180(f) are not required in connection with the disposition of the Successor Agency's Properties to the City under authority of Health and Safety Code Section 34191.5(c)(2)(A) for use or further disposition by the City for projects identified in the Approved Redevelopment Plans or for any public use parcels under Health and Safety Code Section 34191.5(c)(2). However, pursuant to DOF direction, the City and the Successor Agency will enter into a compensation agreement pursuant to Health and Safety Code Section 34180(f) (the "Compensation Agreement ") with the affected taxing entities (the "Taxing Entities ") specifying that the Net Proceeds (as further defined and described below) of (1) the City's use of the Properties and (2) any further disposition by the City to third parties of the Properties will be remitted to the County Auditor - Controller for distribution to all of the Taxing Entities on a pro -rata basis in proportion to each Taxing Entity's respective share of the property tax base. Transfer of the Properties by the Successor Agency to the City in accordance with this Revised LRPMP is conditioned upon the future execution of a Compensation Agreement by the City, the Successor Agency and the Taxing Entities. 1833 \02 \1566216.2 As will be further set forth in the Compensation Agreement, the Net Proceeds to be remitted by the City for distribution to the Taxing Entities will consist generally of the following: • So long as a Property is retained in the ownership of the City, the Net Proceeds will consist of the lease rental income, use fee income or other income, if any, that may be received by the City with respect to the Property minus the documented costs to the City of improvement, operation and maintenance of the Property. • Upon disposition of a Property by the City to private development entity, the Net Proceeds will consist of the sale proceeds, if any, received by the City with respect to the Property minus the documented costs to the City of the improvement, operation, maintenance and disposition of the Property. Notwithstanding the foregoing or any other provision of this Revised LRPMP, no Compensation Agreement will be required, and the City may retain any proceeds from the use or disposition of the Properties, if a court order, legislation or DOF policy reverses the DOF's directive regarding the need for a Compensation Agreement (a "Reversal "). In the event of a Reversal that occurs prior to the full execution of the Compensation Agreement, the Properties the condition of or need for such full execution shall be voided. If a Reversal occurs after the full execution of the Compensation Agreement, the Compensation Agreement will provide that it can be terminated by any party. Upon such termination, any Net Proceeds received by the City after such termination, may be retained by the City and are directed pursuant to this Revised LRPMP to be used by the City to pay costs of one or more projects identified in the Approved Redevelopment Plans. B. Summary of the former Baldwin Park Community Development Commission The Baldwin Park Redevelopment Agency (RDA) was activated on November 27, 1974. Acting as the redevelopment agency for the City of Baldwin Park, the RDA undertook a wide variety of activities and programs in the interest of the City's long -term benefit. From 1976 to 1986, six redevelopment plans were prepared by the RDA and adopted by the City Council: San Gabriel River (1976); Puente - Merced (1978); West Ramona Boulevard (1979); Central Business District (1982); Delta (1983); and Sierra Vista (1986). The adoption of these Component Redevelopment Plans enabled the RDA to address conditions of blight, promote economic and community development, and improve affordable housing opportunities in areas throughout the City. In 2000, five Redevelopment Plans were amended and combined to create the Merged Redevelopment Project, leaving the Central Business District Project Area as a separate entity. In 2004, the RDA was reorganized as the Community Development Commission of the City of Baldwin Park (CDC), and assumed responsibility for furthering the City's redevelopment program. With the dissolution of redevelopment agencies in the State under AB X1 26, redevelopment powers and tax increment funds that previously went to the RDA were no longer available and were diverted to the underlying taxing entities. Successor Agencies were established to manage redevelopment projects currently underway, make payments on enforceable obligations, and dispose of redevelopment assets and properties. This LRPMP is prepared by the Successor Agency to the dissolved CDC. 1833 \02 \1566216.2 C. Summary of Successor Agency -owned Properties The Successor Agency owns three sites, consisting of three parcels totaling 0.81 acres within the City. Figure 1 illustrates the location of the previous redevelopment project areas and the successor agency -owned sites. 1833 \02 \1566216.2 Address: Olive Street and Center Street APN: 8535- 012 -904 Size: 10,149 SF (0.23 acres) Current Use: Public Works storage yard and public easement General Plan: Public Facilities Zoning: OS Permissible Use: Governmental Use Summary of Property Acquisition Acquired Date: 8/15/1995 Purpose of Redevelop for industrial use Acquisition: Acquired Value: NA Current Value: $113,000, ($11.13/SF) Revenues: None PG 24 1833 \02 \1566216.2 Parcel Map 75 75fN: > - - -) 2 ,�^s TR 0,1605 s ism :s ST PG� pry p� 9,09 :sRm rx ^' ,aasF - �m so I I 808;1 , I8 ?A MR 27 A MR (0 nraQ MBAU,A220 - .32 0\P/ LSEUREOR,59 lm CTm s V mss oD Q PRaONSN P M" 16 �- ss 66 R R 8 2 n 37 3 1. ffi I i (s sv w z PM" 1821 4a 5 1 2s sof 41 2 TRACT M NO 1605 10 r r�memncrrrou,u ' BK RS91 -95 MB 2028 PoR 32 o r i 8542 Aerial Map Existing Conditions 1833 \02 \1566216.2 History/Background (History of previous development proposals and activity, including the rental or lease of the property): In 1995, the former RDA purchased the real property located north of Plascencia Court and west of Center Avenue. Site 1, is currently used by the City's Public Works Department as a storage yard. A portion on the site includes a transmission line tower that is owned and operated by the Los Angeles Department of Water and Power (DWP) and a transmission line easement that traverses to the site. Currently, there is no direct street access to the site. Since its acquisition by the RDA, there have been no development proposals on the site. Barriers for potential development include the irregular shape and insufficient size of the property, and the presence of a transmission line tower and easement. The transmission line easement severely restricts the use of the site to such activities as nurseries, industrial storage and recreation. Property Value (Estimate of current value of the parcels including, if available, any appraisal information): Current Value - The estimated value of the property at Site 1 is $113,000. The value is depressed by the DWP transmission line easement, which restricts the use of the property. This value was obtained by first calculating the cost of leasing a vacant storage lot within the vicinity of Site 1. There were only a few comparable properties available for lease at prices ranging from $0.10 to $0.15 per square foot per month. Given that the subject property has a transmission tower in the center, occupying a significant part of the parcel, coupled with power lines going through the property, it was estimated that a fair rent would be $0.50 per square foot per month. A 10,149- square foot property leased at $0.50 per square foot per month, and assuming a return of five percent, would result in a value of approximately $113,000. Contractual Requirements (Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds): Estimate of Lease /Rental /Other - None Contractual Requirements for Use of Income /Revenue - None Environmental Contamination (History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts): Site 1 has no records indicating site contamination, nor is it a Brownfield site. A review of recent sources listing potential hazardous waste sites, indicate that Site 1 is not included in the EPA NPL, CERCUS, Cortese, or LUFT list. As previously mentioned the San Gabriel Valley (Area 2), which includes the entire City of Baldwin Park, is an area of contaminated groundwater and is identified as an EPA Superfund site with the highest priority for cleanup. Transit- Oriented Development Potential (Description of the property's potential for transit- oriented development): This site does not have a potential for transit oriented development. The transmission tower and lines and the OS (Open Space) zoning would restrict the development of any residential uses or mixed -uses on the site. Agency's Planning Objectives (Description of the advancement of the planning objectives of the successor agency): The use of the site as a storage yard for the City's Public Works Department is consistent with the General Plan Land Use Element. Use /Disposition of Property: The Successor Agency shall transfer the property to the City to use (without need for a compensation agreement) as the Public Works Department's storage yard as permitted under HSC 34181(a). 1833 \02 \1566216.2 Address: 14305 Morgan APN: 8544- 019 -910 Size: 7,031 SF (0.16 acres) Current Use: Family Service Center parking lot General Plan: Public Facilities Zoning: R3 (DO) Permissible Use: Governmental Use Summary of Property Acquisition Acquired Date: 1/16/1986 Purpose of Public parking Acquisition: Acquired Value: NA Current Value: $223,600 ($31.80/SF) Revenues: None 1833 \02 \1566216.2 Parcel Map N zG � r � 3 ' I i t�. S,391 AC. ti Y; i I y I z6 , e P QQy 1833 \02 \1566216.2 Parcel Map N /TY T 9/0 A>.� 906 227va, 28Do o 72 >a .>Y rz60 ,,1MOR�GAN L I %PALM% SHEET 2 /N PARK 290x'. i 16 ; tT Z �Q Q J h c /rY i i ti 26 e P POR o. 2 700/7 0 04AGD NOUS/ G G AUNOR / %PALM% SHEET 2 /N PARK 290x'. i 16 ; tT Z �Q Q J Z �Q Q J IL-7 in nig- R - Vi m 'I L } XU � 1 f � m 'I u:I L } u:I Jill Iii lHistory/Background (History of previous development proposals and activity, including the rerThhere operty): e property is the parking lot for the adjacent Family Services facility located immediately to th been no previous development proposals or activity on the site. Property Value (Estimate of current value of the parcels including, if available, any appraisal information): Current Value - The current property value of Site 2 is estimated at $223,600. Similar to the methodology used to estimate property value for previous vacant and parking lot sites, the estimated property value was calculated based on a $31.80 per square foot value. This value is an update of a recent appraisal ordered by the City on another property located at the northeast corner of Ramona Boulevard and West Badillo Street. The property appraisal indicated a value of approximately $30.00 per square foot. This price was updated to reflect the increase in the CPR for Los Angeles County since 2011, which resulted in an updated price of $31.80 per square foot. Contractual Requirements (Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds): Estimate of Lease /Rental /Other - None Contractual Requirements for Use of Income /Revenue - None Environmental Contamination (History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts): Site 2 has no records indicating site contamination, nor is it a Brownfield site. A review of recent sources listing potential hazardous waste sites, indicate that Site 2 is not included in the EPA NPL, CERCLIS, Cortese, or LUFT list. As previously mentioned the San Gabriel Valley (Area 2), which includes the entire City of Baldwin Park, is an area of contaminated groundwater and is identified as an EPA Superfund site with the highest priority for cleanup. Transit - Oriented Development Potential (Description of the property's potential for transit - oriented development): Site 2 is located in the Baldwin Park Central Business District and is approximately one - quarter mile — walking distance — from City Hall and the Baldwin Park Metrolink station. The station is served by Metrolink's San Bernardino Line, which runs regularly, seven days a week, between Union Station in Downtown Los Angeles and to the cities of San Bernardino and Riverside. Site 2 is in the vicinity of bus service by both Foothill Transit and VITA. The ULI report found that the adjacency of the City Hall complex to the Metrolink station and the shopping center directly north of Ramona Boulevards make the downtown area suitable for a walkable and sustainable community. Agency's Planning Objectives (Description of the advancement of the planning objectives of the successor agency): Goal /Objective of the General Plan, Circulation Element is to ensure that adequate parking is provided to meet the existing and future demand. The Family Services Center is identified in the General Plan, Open Space and Conservation Element as one of the key recreational services providers in the City. The Center offers referrals to homeless shelters, food banks, legal aid, counseling services, medical care and agencies that offer utility and transportation vouchers. Site 2 is the only parking lot directly for the Family Services Center. Use /Disposition of Property: The Successor Agency shall transfer the property to the City for continued public use (conditioned on the future execution of a compensation agreement) to continue the use as the Family Services Center's parking lot as permitted under HSC 34181(a). This site is essential in providing access and parking to this ongoing community service facility. 1833 \02 \1566216.2 Address: Off Cesar Chavez Drive APN: 8544- 021 -904 Size: 18,170 (0.42 acres) Current Use: Morgan Park Basketball Courts General Plan: Parks Zoning: OS (DO) Permissible Use: Governmental Use Summary of Property Acquisition Acquired Date: 5/20/1987 Purpose of NA Acquisition: Acquired Value: $143,000 Current Value: $288,903 ($15.90 /SF) Revenues: None Parcel Map MORGAN ST. 95.Z4 az /ezzd 50 O O��`� ®: Vn: 5 1833 \02 \1566216.2 es. za ,; ez /3�zd O N® 3 O V o /322a� O N ®' y J l.b� RpM est i W 30 rl C Z Z N �,gI.VD• r'1 Aerial Map Existing Conditions 1833 \02 \1566216.2 History/Background (History of previous development proposals and activity, including the rental or lease of the property): The property is part of a public park (Morgan Park). There have been no previous development proposals or activity on the site. Property Value (Estimate of current value of the parcels including, if available, any appraisal information): Current Value - The current property value of Site 3 is estimated at $288,903. Similar to the methodology used to estimate property values for previous vacant and parking lot sites, the estimated property value was calculated based on a $31.80 per square foot value, then adjusted for current General Plan, zoning designation, which is Parks OS. GRC reduced by 50% the $31.80 per square foot value, which was an update of a recent appraisal ordered by the City on another property located at the northeast corner of Ramona Boulevard and West Badillo Street. The property appraisal indicated a value of approximately $30.00 per square foot. This price was updated to reflect the increase in the CPI for Los Angeles County since 2011, which resulted in an updated price of $31.80 per square foot, subsequently reduced by 50% to reflect change in General Plan- zoning. Contractual Requirements (Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds): Estimate of Lease /Rental /Other - None Contractual Requirements for Use of Income /Revenue - None Environmental Contamination (History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts: Site 3 has no records indicating site contamination, nor is it a Brownfield site. A review of recent sources listing potential hazardous waste sites indicate that Site 3 is not included in the EPA NPL, CERCLIS, Cortese, or LUFT list. However, as previously mentioned the San Gabriel Valley (Area 2), which includes the City of Baldwin Park, is an area of contaminated groundwater and is identified as an EPA Superfund site with the highest priority for cleanup. Transit - Oriented Development Potential (Description of the property's potential for transit - oriented development): Site 3 is located in the Baldwin Park Central Business District and is less than one - quarter mile -- walking distance -- from City Hall and the Baldwin Park Metrolink station. The station is served by Metrolink's San Bernardino Line, which runs regularly, seven days a week, between Union Station in Downtown Los Angeles and to the cities of San Bernardino and Riverside. Site 3 is in the vicinity of bus service by both Foothill Transit and MTA. The ULI report found that the adjacency of the City Hall complex to the Metrolink station and the shopping center directly north of Ramona Boulevard make the downtown area suitable for a walkable and sustainable community. Agency's Planning Objectives (Description of the advancement of the planning objectives of the successor agency): Morgan Park is designated as a community park in the General Plan, Open Space and Conservation Element. It is the only community park within the City. It includes a community center and other recreational facilities. Use /Disposition of Property: The Successor Agency shall transfer the property to the City for governmental use (without the need for a compensation agreement) as a public park as permitted under HSC 34181(a). 1833 \02 \1566216.2 Attachment 2 Resolution No. SA- 2014 -002 1833 \02 \1566173.2 RESOLUTION NO. SA- 2014 -002 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK AMENDING THE LONG -RANGE PROPERTY MANAGEMENT PLAN PREPARED PURSUANT TO HEALTH & SAFETY CODE SECTION 34191.5 FOR THE DISPOSITION OF REAL PROPERTY ASSETS OF THE FORMER COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK WHEREAS, the staff of the Successor Agency to the Community Development Commission of the City of Baldwin Park (Successor Agency) prepared a Long -Range Property Management Plan (LRPMP), which fully complies with the requirements for such plans set forth in Health & Safety Code section 34191.5 and identifies each of the real property assets of the former Community Development Commission of the City of Baldwin Park, including the Successor Agency's preferred method of disposing of those assets; and WHEREAS, on October 2, 2013, at a noticed public hearing, the Successor Agency reviewed the proposed LRPMP and approved Resolution SA- 2013 -002 finding that it complied with the requirements of Health & Safety Code section 34191.5; and WHEREAS, the remaining properties that transferred to the ownership of the Successor Agency in connection with the Former Agency's dissolution that were not housing assets disposed of pursuant to Health and Safety Code Section 34176, consists of the properties listed below (the Properties): No. APN Address 1. 8535- 012 -904 Olive Street and Center Street 2. 8544 - 019 -910 14305 Morgan Street 3. 8544- 021 -904 Morgan Park Basketball Courts WHEREAS, the Successor Agency has prepared an amendment to its LRPMP (Revised LRPMP) pursuant to further direction from the Department of Finance and to remove "housing assets" previously transferred under the Housing Asset Transfer List approved by the Department of Finance on August 29, 2013; and WHEREAS, as fully set forth in the Revised LRPMP, the Revised LRPMP 1833 \02 \1566177.2 provides for the disposition of the Properties as follows: No. APN Designated Use 1. 8535 - 012 -904 Public use (storage yard) 2. 8544 - 019 -910 Public use (parking lot) 3. 8544- 021 -904 Public use (public park) WHEREAS, on September 17, 2014, the Successor Agency approved the amended LRPMP. WHEREAS, approval of the Revised LRPMP and the transfer of the Properties pursuant to the Revised LRPMP is exempt from the requirements of the California Environmental Quality Act and the applicable state and local implementing guidelines ( "CEQA ") pursuant to State CEQA Guidelines Section 15061(b)(3); and WHEREAS, the accompanying staff report (the "Staff Report") provides supporting information upon which the actions set forth in this Resolution are based. NOW, THEREFORE, THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Revised LRPMP prepared pursuant to Health & Safety Code Section 34191.5 is hereby approved and amended in the form set forth in Attachment A and incorporated herein by reference. Section 2. The staff and the Successor Agency are hereby authorized and directed, jointly and severally, to affect this resolution. Section 3. The Executive Director is hereby directed to submit the Revised LRPMP to the Oversight Board for the Successor Agency and to the Department of Finance for their review and consideration of approval. Section 4. For the reasons set forth above, the Successor Agency finds and determines that approval of the Revised LRPMP is exempt from the requirements of CEQA, and the Successor Agency Executive Director, or the Executive Director's designee, is authorized to file the appropriate notice of exemption with respect to the approval of the Revised LRPMP in accordance with CEQA. Section 5. Upon approval of the Revised LRPMP by the DOF, the City Chief Executive Officer, or the City's Chief Executive Officer's designee is authorized and directed to transfer the Properties and use the Properties and any disposition proceeds 1833 \02 \15661722 in accordance with the Revised LRPMP and to take any action and execute any documents as may be necessary to implement the disposition and use of the Properties and any disposition proceeds in accordance with the terms approved in the Revised LRPMP and this Resolution. Section 6. The Secretary to this Successor Agency shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED BY THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK THIS 17th DAY OF SEPTEMBER 2014. Manuel Lozano, Mayor ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Successor Agency of the Community Development Commission of the City of Baldwin Park at a regular meeting thereof held on September 14, 2014, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK 1833 \02 \1566177.2 AGENDA BALDWIN PARK FINANCE AUTHORITY SEPTEMBER 17, 2014 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 BALDWIN P - A- R- K Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Cruz Baca - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING /S /N PROCESS POR FAVOR OEAPAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Finance Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your COMENTARIOS DEL PUBLICO Se invite at publico a dirigirse a la Agencia nombrada en esta agenda, pars hablar sobre cualquier asunto publicado an la agenda o cualquier tema que este bajo su jurisdiction. Si usted eases la oportunidad de dirigirse a la Agencia, podr8 hacedo durante el periodo de Comentarios del Publico (Public Communications) anunciado an la agenda. A cada persona se le permite hablar per tres (3) minutes. Hay un interprete pare ��r�_ ;I✓ -1- t ! �?oui i pfiot to that AK e!m� J '. v.l! he .3_d.i � 2, . .r L' +t v " s;;l : t 7 „4V f;ver�tre. 3rd F';o r wring n,zcna) bus =t r,.,s iirx; a CALL TO ORDER ROLL CALL FINANCE AUTHORITY REGULAR MEETING — 700 PM Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite pare hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. (Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N No se podra tomar acci6n en alg6n asunto a menos qua sea incluido en la agenda, o a menos que exista algGna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos pare tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. TREASURER'S REPORT: JULY 2014 That the City Council receive and file the Treasurer's Report for July 2014. ADJOURNMENT CERTIFICATION 1, Alejandra Avila, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 11th day of September 2014. Alejandra Avila Secretary PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2ntl Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e-mail at rcaballero(a),baldwinpark. com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) STAFF REPORT �1Y liui� /_\7•/ TO: FROM: DATE: ITEM NO. _ I The Honorable Mayor and Members of the City,C cil Craig A. Graves, Director of Finance September 17, 2014 o•�!Y/ SUBJECT: TREASURER'S REPORT - JULY Attached is the Treasurer's Report for the month of July 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None That the City Council receive and file the Treasurer's Report for July 2014. ALTERNATIVES None. The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW None Required Treasurer's Report — July 2014 Page 2 BACKGROUND Attached is the Treasurer's Report for the month of July 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). The report separates cash into the following three sections: • State of California Local Agency Investment Fund (LAIF) —this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.), payroll, or to pay the various bond payments. • Fiscal Agent Funds — These amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. • Cash — This section provides the cash balances in the various checking accounts the City uses to pay its on -going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax in December, January and May each year. The current investments are in compliance with the City's Investment Policy and to the California Government Code. Attachment: Treasurer's Report for July 2014 CITY OF BALDWIN PARK TREASURER'S REPORT 7/31/2014 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund City 0.24% Varies Varies Housing Authority 0.24% Varies Varies Fiscal Agent Funds - City Varies Varies Varies Fiscal Agent Funds - Successo Varies Varies Varies 29,075,628.82 29,075,628.82 29,075,628.82 29,075,628.82 38,005.62 38,005.62 38,005.62 38,005.62 29,113,634.44 29,113,634.44 29,113,634.44 29,113,634.44 2,863,300.50 2,863,300.50 2,863,300.50 2,863,300.50 4,544,910.82 4,544,910.82 4,544,910.82 4,544,910.82 $ 36,521,845.76 $ 36,521,845.76 7,408,211.32 $ 36,521,845.76 Total Investments $ 36,521,845.76 Cash City Checking 4,964,015.23 City Miscellaneous Cash 47,988.59 Comm. Develop. Comm. 0.00 Successor Agency 1,294,681.60 Housing Authority 294,493.74 Financing Authority 0.00 Total Cash 6,601,179.16 Total Cash and Investments $ 43,123,024.92 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of July 2014 and several deposits /withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Director AGENDA BALDWIN PARK HOUSING AUTHORITY SEPTEMBER 17, 2014 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 BALDWIN P - A - R - K Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Cruz Baca - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURNOFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS OURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Housing Se invita al pOblico a dirigirse a la Agencia nombrada en Authority on any matter posted on the agenda or on esta agenda, para hablar sobre cualquier asunto any other matter within its jurisdiction. If you wish to publicado en /a agenda o cualquier tema qua est6 bajo address the Board, you may do so during the su jurisdicci6n. Si usted desea /a oportunidad de dirigirse PUBLIC COMMUNICATIONS period noted on the a la Agencia, podrl hacer/o durante e/ periodo de agenda. Each person is allowed three (3) minutes Comentarios del Publico (Public Communications) speaking time. A Spanish speaking interpreter is anunciado en la agenda. A cada persona se /e permite available for your convenience. hablar por tres (3) minutos. Hay un interprete para su conveniencia. HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite pare hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N No se podra tomar acciBn en algun asunto a menos qua sea incluido en la agenda, o a menos que exists alguna emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declarecibnes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideraciBn en juntas proximal. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. TREASURER'S REPORT: JULY 2014 That the City Council receive and file the Treasurer's Report for July 2014. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 11th day of September 2014. rti rtss ��•�" Alejandra Avila Secretary PLEASE NOTE. Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2n6 Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e-mail at rcaballero(cDbaldwinpark. com . In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) STAFF REPORT SUMMARY ITEM NO. ' TO: The Honorable Mayor and Members of the CC FROM: Craig A. Graves, Director of Finance DATE: September 17, 2014 Fly/ SUBJECT: TREASURER'S REPORT - JULY 20 Attached is the Treasurer's Report for the month of July 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None RECOMMENDATION That the City Council receive and file the Treasurer's Report for July 2014. ALTERNATIVES None. The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW None Required Treasurer's Report — July 2014 Page 2 BACKGROUND Attached is the Treasurer's Report for the month of July 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). The report separates cash into the following three sections: • State of California Local Agency Investment Fund (LAIF) — this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.), payroll, or to pay the various bond payments. • Fiscal Agent Funds — These amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. • Cash — This section provides the cash balances in the various checking accounts the City uses to pay its on -going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax in December, January and May each year. The current investments are in compliance with the City's Investment Policy and to the California Government Code. Attachment: Treasurer's Report for July 2014 CITY OF BALDWIN PARK TREASURER'S REPORT 7/31/2014 ESTIMATE INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund City 0.24% Varies Varies Housing Authority 0.24% Varies Varies Fiscal Agent Funds - City Varies Varies Varies Fiscal Agent Funds - Successo Varies Varies Varies 29,075,628.82 29,075,628.82 29,075,628.82 29,075,628.82 38,005.62 38,005.62 38,005.62 38,005.62 29,113,634.44 29,113,634.44 29,113,634.44 29,113,634.44 2,863,300.50 2,863,300.50 2,863,300.50 2,863,300.50 4,544,910.82 4,544,910.82 4,544,910.82 4,544,910.82 $ 36,521,845.76 $ 36,521,845.76 7,408,211.32 $ 36,521,845.76 Total Investments $ 36,521,845.76 Cash City Checking 4,964,015.23 City Miscellaneous Cash 47,988.59 Comm. Develop, Comm. 0.00 Successor Agency 1,294,681.60 Housing Authority 294,493.74 Financing Authority 0.00 Total Cash 6,601,179.16 Total Cash and Investments $ 43,123,024.92 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of July 2014 and several deposits /withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy.