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2016 06 20
OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF O ` • r AGENCIES AND THE CITY CLERK OF TYE CITY OF BALDWIN PARK HEREBYNOTICE IS that aSpecial Meetingis hereby called to be i on MONDAY, JUNE 20, 2016 at 6:00 V Floor ConferenceRoom 307,''t attachedEast Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the Agenda. OTHERNO I ILL BE DISCUSSED Dated: June 16, 2016 All- Manuel Lozano Mayor AFFIDAVIT 1, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on June 16, 2016. Alejandra Avila City Clerk a A BALDWIN PARK CITY COUNCIL SPECIAL MEETING Please note time and meeting JUNE 20f 20,16 location 6:00 PM CITY HALL — 3rd Floor, Conference Room 307 14403 EA S T PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 Manuel Lozano - Mayor Monica Garcia - Mayor Pro Tern Cruz Baca - Councilmember Ricardo Pacheco - Councilmember Susan Rubio - Councilmember PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FA VOR DE APAGAR SUS TELEFONOS CELULARES YOEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al pOblico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra e sus gencias nom .r:s en es agen a, agenda, but only on any matter posted on this para hablar solamente sobre asunto publicado en esta agenda. If you wish to address the City Council agenda. Si usted desea la oportunidad de dirigirse al or any of its Agencies, you may do so during the Concilio o a1guna de sus Ai` ncias, podr6 hacerlo PUBLIC COMMUNICATIONS period noted on durante e/ periodo de Comentarios del POblico the agenda. Each person is allowed three (3) (Public Communications) anunciado en la agenda. A ml . nutes speaking time. A Spanish-speaking cada persona se /e permite hablar por tres (3) interpreter is avayqP!ff_�♦ iEqqnvenience. minutos. Hay_yn intirqter.ra sq on ve III CITY COUNCIL SPECIAL MEETING — 6:00 P.M. CALL TO ORDER ROLL CALL: Council Members: Cruz Baca, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano NOME -w fill THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate andlor schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos is exista alg0na emergencia o circunstancia especial, El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobiemo §54954.2] 1. PRESENTATION OF PROPOSED BRIDGE MOTIF DESIGN FOR PUENTE AVENUE BRIDGE OVERPASS RECESS TO CLOSED SESSION 2. PUBLIC EMPLOYMENT Pursuant to Government Code Section 54951 TMA ILI Public Works Director Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: &'11, Kt IN U (OR W1 r-t[$� I to 01 gas I w1giolgILT&ILS1 04 NO RZ Ek rej . • CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty o perjury under the laws of the State of California, the foregoing n was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on June 20, 2016. Alejandra Avila City Clerk III ■ 41 III NOTICE AND CALL OF A SPECIAL ADJOURNED MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK 01 THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Adjourned Meeting is hereby called to be hel'i on MONDAY, JUNE 20, 2016 at 7:00 PM. at City Council Chambers, 14403 East Pacifi Avenue, Baldwin Park, CA 91706. Said Special Adjourned Meeting shall be for the purpose Of conducting business in accordance with the attached Agenda. M Dated: June 16, 2016 Manuel Lozano Mayor 1, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Adjourned Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on June 16, 2016. 1 evo Alejandra Avila City Clerk I BALDWIN PARK CITY COUNCIL SPECIAL ADJOURNED MEETING JUNE 207 2016 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (6 26) 960-4011 Manuell-ozano Monica Garcia Cruz Baca Wpm PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish-speaking interpreter is available for your convenience. - Mayor - Mayor Pro Tern Council Member Council Member CouTcil Member COMENTARIOS DEL PUBLICO Se invita a/ pOblico a rirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisd6n. Si usted #!2 2 #Atitw4a"q # 2kga? i-_ sus Agencias, podr6 hacerlo durante e/ perfodo de Comentarios del POblico (Public Communications) anunciado en /a agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un int6rprete para s conveni end a. is CITY COUNCIL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL. Council Members- Cruz Baca, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano REPORT FROM CLOSED SESSION r-, T k9, Tk r*IFR T*T 4 7 T W This is to announce, as required by Government Code section 54952.3� members of the City Council are a111<" - members of the Board of Directors of the Housing Authority and Finance Authority, which are concurren convening with the City Council this evening and each Council Member is paid an additional stipend of $30 11 f attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PRQCLAMAMNS, COMMENDATION$ 6 Vf�ESENTATIONS • Presentation of Certificates of Recognition to Michelle Vue and Andrew J. Gallegor, both students at Baldwin Park High School, for being selected to receive the Mark Daniel Flores Music Scholarship Award • Recognition of Vanessa Carbajal for a successful year as California Parks & Recreation Society District 13 President • Presentation of Certificates of Recognition to Winners of the Arbor Day 2016 Art Contest, which includes students from grades Kindergarten through 6th Grade, from Eight Schools in Baldwin Park • Presentation of a Plaque in recognition of Ms. Lorraine Leyva in recognition of 35 years of service with the Baldwin Park Unified School District, 1981 — 2016. PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos seri el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons, or 2) Direct staff to investigate andlor schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome acci6n an algOn asunto a menos que sea incluido en la agenda, o a menos que exista algOna emergencia o ci . rcunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideraci6n an juntas proximas. [Codigo de Gobiemo §54954.21 City Council Meeting 24. SELECTION OF AUDITING FIRM TO PROVIDE INDEPENDENT PROFESSIONAL ANNUAL AUDIT SERVICES COMMUNICATIONS M11111111• 1, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting of June 20, 2016. to June 16, 2016 zp Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are availab] le for 'o r public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at aaviIa0ba1dwfqp9tKqm. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CIFIR 34.102.104 ADA TITLE 11) City Council Meeting i= ITEM NO. I TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance DATE: June 20, 2016 SUBJECT: WARRANTS AND DEMANDS. SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. FISCAL IMPACT The payrolls for the last two periods were $800,827.79 and the attached General Warrants Register were $1,461,502.84 for a total amount of $2,262,330.63. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee hoes hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: The two payrolls of the City of Baldwin Park consist of check numbers 197950 to 198004. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 248489 to 249005 for the period of April 10, 2016 through May 07, 2016, inclusive; these are presented and hereby ratified in the amount of $800,827.79. 2. General Warrants, including check numbers 209848 to 210342, in the total amount of $1,461502.89 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the Cit Council as required by law, and the same hereby ratified. I N N. 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H H H G7 n 0 (1 G7 n G Gi 4� G) G3 G1 n 47 G] In W Y ID i Y` F3.. q a 0 0 0 N. C 0 I B C) O d d d w w W w 6P P, W. w w N H d ID 0 N. C 0 I B o y C K) Vn w to V) N In. w -Ea w -Vr to i co N co d-,5 dK) aw -,1w N t . 00,. 44 d ..,,7 • ,.5 q F3 W9 69 aP w 0) d d0 m cn m d i f� . IP w d d d q d q L9 I i' C) aT9 Ul d Ln (_n d LTI C) lig 0 L9 0 to 0 0) d CD 61 C) m C) C) d m 0 H I•- H H11 H\ H\ H' H I Ci 1 i d 4 d I d I d w CT w w.(B) w m w Q\ L, m w X, o-� Lyl Ca "^.. d d ^•.. d �. d ^. d ^•. d l: n I H 1 I N 4 H i H I H i I: (7 d a) d d m C) 0) 0 0) C Qm d I: F3 F3 ko d d d d d C-9 d i w CD O d O d d CJ I Ci (i.. w I I I 1 I M H w 11 11 K) d N O h) p [07 H N I- N f7 FF* 00 1R 41 40 4-1. 00 FP d tP w dF x H °•,w H H d H "o F' H H d H !: d (D K) d d`tP. 0 m n w 'd d d I H I 1 lei 1 CO 1 C'b d d d d d O d CD d d d C3 . I: N M z I c co I Cn k^-• M 00 rn S d ® CD � p C) t7 t7 H F3 'C7 CJ ca CA C3� C7CO �'den P LFl o <i EnLo k h�i IP N w '� k "d h7 , d '��'IAC Fri Id ro m d mo q F3H F3 N tl. I d 43 H J I N G� Ga G� Ga Ga G� m d H Q H d ar 0) 0) 0 a m '�, I C] N w.0. ,...a d OJ a sP rP z. 4k •�. N N Fl N N CJ N f cv7 a) CD O C7. C1 t H H H H H f Cbl 61 45 0) m t f y Fi k F3 r-3 r3 F3 F3 w .. . d. [r] mm ITEM NO. 2 - TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance ey DATE: June 20, 2016 ® TREASURER'S REPORT APRIL 2016 SUMMARY Attached is the Treasurer's Report for the month of April 2016. The Treasurer's Report lists • Baldwin Park Financing, Authorit the Housin.�" • and the Successor Agency to the Community Development Commission (CDC). All investme 'e are in compliance with the City's Investment Policy and the California Government Code. 1glh-Aro-ml 111KM- ELI numer-047,101511 'i RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for April 2016. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. INVESTMENT INTEREST PURCHASE MATURITY DESCRIPTION RATE DATE DATE State of California Local 2,316,615.78 2,316,615.78 2,316,615.78 2,316,615.78 Agency Investment Fund 2,938,144.76 2,938,144.76 $ 25,479,021.32 $ 2 City 0.53% Varies Varies Housing Authority 0.53% Varies Varies Fiscal Agent Funds - City Varies Varies Varies Fiscal Agent Funds - Successo Varies Varies Varies E I T PAR CURRENT BOOK MARKET U ] 20,211,149.67 20,211,149.67 20,211,149.67 20,211,149.67 13,1111.11 13,111.11 13,111.11 13,111.11 20,224,260.78 20,224,260.78 20,224,260.78 2,316,615.78 2,316,615.78 2,316,615.78 2,316,615.78 2,938,144.76 2,938,144.76 2,938,144.76 2,938,144.76 $ 25,479,021.32 $ 2 5,254,760.54 $25,479,021.32 . . ....... .. Total Investments $ 25,479,021.32 Cash City Checking 8,212,558.37 City Miscellaneous Cash 29,941.12 Comm. Develop. Comm. 0.00 Successor Agency 3,930,605.64 Housing Authority 185,199.75 Financing Authority -------2-0-0 Total Cash 12,358,304.88 Total Cash and Investments $ 37,837,326.20 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of April 2016 and several deposits/withdrawals were made with the Local Agency Investment Fund. . . . ......... . .. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance ITEM NO. 15 Honorable Mayor and City Councilmembers FROM: Shannon, Yauchzee, Chief Executive Offic;�,/ DATE: june 209 2016 SUMMARY This report requests the City Council reject the Claims for Damages to person or property received for filing against the City of Baldwin Park. FISCAL IMPACT Fiscal impact is unknown at this time, RECOMMENDATION Staff recommends that City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant(s): Calandrelli, Richard Claimant alleges the police department illegally towed and impounded his vehicle. This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Councilmembers refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Councilmembers. BACKGROUND In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of motion and that the claimants are sent written notification of said action. LEGAL REVIE-W Any specific questions should be referred to the City Attomey� ALTERNATIVES There are no other alternatives for the Council to consider since rejection of the claims is necessary for the Statute of Limitations to begin on the claims received. MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING MAY 18, 2016, 6:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 A -614 FagwilLeum Present: Councilmember Cruz Baca Councilmember Susan Rubio Mayor Pro Tem Monica Garcia Mayor Manuel Lozano PUBLIC COMMUNICATIONS Mayor Pro Tern Baca opened Public Communications at 6:10 p.m. Seeing no one wishing to speak, Public Communications closed at 6:10 p.m. OPEN SESSION At & 10 p.m., Council recessed to Closed Session. 7 ff rqrg-'V, l� Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Property: 13057 Garvey Avenue; 13061 Garvey Avenue; 13065 Garvey Avenue Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: CalTrans Under Negotiation: Price and terms of payment 16391MIN, =-6 .aseName: Garcia v Tuttle, Case No. KS019720 Case Name: Hadsell v. City of Baldwin Park, Case No, BC548602 ADJOURNMENT There being no further business, motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 7:09 p.m. N 4261 ZA due] i! Kai W-0111:11 Eel Ll i Mayor Lozano reported out of Closed Session that, by unanimous vote (4 — 0; Councilmember Pacheco absent), Council directed staff to proceed with the purchase of three property parcels, generally identified as 13057 Garvey Avenue (AIN #8556-022-906); 13061 Garvey Avenue (AIN #8556-022-907); and 13065 Garvey Avenue (AIN #8556-022-908), from •-•_ of Transportation (CalTrans) for a total of $375,000. Mayor City Clerk EAT, ••0 • M M MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING MAY 18, 2016, 7: 00 P.M. COUNCIL CHAMBER -1 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:10 p.m. INVOCATION The invocation was provided by Councilmember Baca. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. LLC PRESEAT: Council Member Cruz Baca Council Member Susan Rubio Mayor Pro Tern Monica Garcia Mayor Manuel Lozano ABSENT: Council Member Ricardo Pachect REPORT ON CLOSED SESSION Mayor Lozano stated that, by unanimous vote (4 — 0; Councilmember Pacheco Absent), Council directed staff to proceed with the purchase of three parcels of property identified as: 13057 Garvey Avenue — AIN #8556-022-906 13061 Garvey Avenue — AIN #8556-022-907 13065 Garvey Avenue — AIN #8556-022-908 from California Department of Transportation (CalTrans) for a purchase price of $375,000. Mayor Lozano also reported that the law suit of Mr. Paul Cook, which was heard under appeal in the California Supreme Court, was denied for the second time. ANNOUNCEMENTS None. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Presentation by Art Leahy, Chief Executive Officer of Metrolink and the Southern California Regional Rail Authority (SCA) regarding Train Noise and Quiet Zones. Mr. Art Leahy, representing Metrolink and the SCRRA, began by explaining that the major rail accident, which occurred last year in Oxnard, California, is still under investigation and has been one of many major contributors to the SCRRA's trepidation of approving Quiet Zones in the region. Mr. Leahy also noted that SCRAA and Metrolink have selected some new locomotives that are being phased in to replace the older and louder engines; noted that Metrolink has expressed interest in adding an additional set of tracks (2 sets) and increasing the schedule to include evening trips. Metrolink and SCRAA are interested in working with the City to identify possible grant funding as well as discussing possible solutions to current and future concerns. * Presentation of a Proclamation recognizing May 2016 as National Bicycle Morift Mayor Lozano presented Vice President of the Bike San Gabriel Valley, Efron Moreno, with the Proclamation. Mr. Moreno announced some upcoming event that encourage people to get out and ride; invited the community to participate. * Recognition of Vanessa Carbajal for a successful year as California Parks & Recreation Society District 13 President. Ms. Carbajal was absent from the meeting so this presentation will be carried over to the next Regular Council meeting. * Presentation of Certificates of Recognition to Student Film Festival Winners Santiago Sanchez, Sierra Vista High School, Kevin Parra, Baldwin Park High School Senior and Bryan Morgan, Baldwin Park High School Junior. Mayor Lozano presentedstudents Santiago Sanchez and Bryan Morgan with Certificates of Recognition; Student Kevin Parra was not in attendance but Counci congratulated him none the less * Oath of Office for Appointed Recreation and Community Services Commissioners Jean M. Ayala, Deanna Coronado Robles, Christopher Isidro Saenz, and Jo Ann Watkins. Mayor Lozano called Ms. Ayala, Ms. Robles, Mr. Saenz and Ms. Watkins to the dais t# take the oath of office and be formally recognized at Recreation and Community Services Commissioners. Presentation of Proclamation recognizing May 2016 as National Poppy Month. Mayor Lozano presented the Proclamation to representing members of the American Legion Local Post 241 and thanks them for their service to our country. Presentation of a Certificate of Recognition to Emma Lee for her selection by the American Legion Unit 241 to reign as Miss Poppy 2016. Mayor Lozano presented Miss Lee with a Certificate of Recognition, congratulated her on her selection and thanked her for representing National Poppy Month. Presentation of Certificate of Recognon to Barbara Collins in honor of her selection by Congresswoman Grace Napolitano as 2016 Woman of the Year. Mayor Lozano presented Ms. Collins with a Certificate of Recognition in honor of her selection and expressed appreciation for her ongoing contribution to the community. PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 7:54 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. I , 11 - I S - 6 [UTENO-IMMeB. olazimyr-Mr-ITA On E90*1111(WiTtAMMUM651 FIF011ge Egg - q1%ftemilegiii contract renewal with Waste Management; noted that Waste Management provides discounts to seniors and they offer bulky item pick up. Art Luna, Baldwin Park resident, spoke about a [shipping] container near Baldwin Park Blvd, saying that there are people living in the container; implied that one of the agenda item pertains to eminent domain; opined that the City wants to increase development, yet [the City] can't control what is already here. Baldwin Park resident, introduced herself to Council and noted that she is one of the applicants for the open seat on the Recreation and Community Services Commission; expressed her appreciation for their consideration to appointing her. Christa P)&t6i, Baldwin Park resident, expressed dismay and frustration because she was with the understanding that the new Metro Village (ROEM Phase 1) apartments are designated as affordable housing but that her application was denied; noted that she has submitted a complain to the Housing and Urban Development Department because she feels she was denied the right to fair housing. jg��, Baldwin Park resident, inferred that Council recently voted to give themselves a raise; opined that they should not be getting any benefits because they are part-time and are elected officials, not employees; suggested that, legally, they are not entitled to them; commented on the car allowances provided as well. gmq_!O� expressed displeasure with the actions of a councilmember at a previous meeting in which excerpts from a sworn statement made by Mr. Tuttle's ex-wife were read aloud; read a list of derogatory issues and characteristics; denied allegations that he had been stalking councilmembers; opined that lawsuits filed against him by three councilmembers is irresponsible; opined that the vector program is not going to cure the problem and that Vector Control's only service is to provides information; expressed his hope that the community votes it down. Baldwin Park resident, stated that children are irresponsible when ridin' bicycles and that many do not wear a helmet; asked that more education be provided and th stricter enforcement is needed; expressed objection to children riding bicycles on sidewalks an stated that there are a great number of bicycle -vehicle accidents. Mayor Lozano commented on the issues with application for the ROEM Phase I residents; noted that over 3,000 people applied for 70 units; stated that her case has been reviewed but this is one of many and it will need to follow the process just as others have; commented on statements made by Mr. Tuttle. Councilmember Baca asked that the Mayor provide supportive intervention when Councilmembers disagree on the dais and verbal communications become confrontational; Mayor Lozano vowed that he would. riprivill iq�� 11!!111��qpg a n"u* g or disagreement. CONSENT CALENDAR 1. WARRANTS AND DEMANDS Ly 0 9 1 Is] I I I A M2116II-1 0 ir. 1.61 AYES: Baca, Garcia, Lozano, Rubi* NOES: None. ABo. ABSTAIN: None. 2, TREASURER'S REPORT — MARCH 2016 Staff recommends that Council receive and file the Treasurer's Report for the month of March 2016. AYES: Baca, Garcia, Lozano, Rubio NOES: None. ABSENT� Pacheco. ABSTAIN: None. 3. REJECTION OF CLAIMS Staff recommends that Council reject the following claim(s) and direct staff to send appropriate notice of rejection to claimant(s): Aguilar, Rodrigo Claimant alleges damage to the tire and rim of his vehicle after striking the sidewalk on Francisquito Ave. Barber, Eric Claimant alleges the police department illegally towed and impounded his vehicle. Delgado, Maria Claimant alleges that she slipped and fell due to the crosswalk being flooded. Hernandez, Basilia Claimant states that she slipped and fell due to the crosswalk being flooded. Wagner, Douglass Scott Claimant alleges the intersection poses a dangerous condition due to improper road design. A motion Was made by Lozano, seconded by Garcia, and carried (4 — 0; Councilmember Pacheco absent) to reject the following claim(s) and direct staff to send appropriate notice of rejection to claimant(s). AYES: Baca, Garcia, Lozano, Rubio NOES: None. ABSENT- Pacheco. ABSTAIN, None. G.�' �': i Receive and file: A. Meeting Minutes of the Housing Authority, Finance Authority, Special and Regular City Council Meetings held on April 20, 2016. B. Meeting Minutes of the Special and Regular Meetings of the City Council held on May 4, 2016. A motion was made by Lozano, seconded by Garcia, and carried (4 — 01 Councilmember Pacheco absent) to receive and file the minutes. AYES: Baca, Garcia, Lozano, Rubio NOES: None. ABSENTi Pacheco. ABSTAIN: None. 5. ACCEPT PLANS AND SPECIFICATIONS, AND AUTHORIZE THE PUBLISHING OF A NOTICE INVITING BIDS FOR CITY PROJECT NO. 2015- 0150 — KENMORE AVENUE, OHIO STREET AND ALLEY WAYS RECONSTRUCTION PROJECT Staff recommends that the Council approve the plans and specifications for the Kenmore Avenue, Ohio Street and Alley Ways Reconstruction Project (City Project No. 2015-0150) and authorize staff to advertise the Invitation to Bid. A motion Was made by Lozano, seconded by Garcia and carried (4 Councilmember Pacheco absent) to approve the plans and specifications for t Kenmore Avenue, Ohio Street and Alley Ways Reconstruction Project (Cil Project No. 2015-0150) and authorize staff to advertise the Invitation to Bid.1 AYES: Baca, Garcia, Lozano, Rubi# NOES: None. ABSENT: Pacheco. ABSTAIN: None. 6. CONDUCT A SECOND READING, BY TITLE ONLY AND WAIVE FURTHER READING, AND FOLLOWING SUCH READING, APPROVE AND ADOPT ORDINANCE NO. 1387, AMENDING CHAPTER 73 OF THE BALDWIN PARK MUNICIPAL CODE RELATING TO SPEED LIMITS ON CERTAIN STREETS. Staff recommends that Council conduct a second hearing, by title only and waive further reading, and following such reading, approve and adopt Ordinance No. 1387, entitled "An Ordinance of the City Council of the City of Baldwin Park Amending Chapter 73 of the Baldwin Park Municipal Code Relating to Speed Limits on Certain Streets." A motion was made by Lozano, seconded by Garcia, and carried (4 — 0; Councilmember Pacheco absent) to approve and adopt Ordinance No. 1387, entitled "An Ordinance of the City Council of the City of Baldwin Park Amending Chapter 73 of the Baldwin Park Municipal Code Relating to Speed Limits on Certain Streets." AYES: Baca, Garcia, Lozano, Rubio NOES: None. ABSENT: Pacheco. ABSTAIN: one. 7. ACCEPT AND AUTHORIZE THE FILING OF A NOTICE OF COMPLETION FOR CITY PROJECT NO. 2015-0102, MAJOR STREET REHABILITATION WORK Staff recommends that Council: a. Accept the construction improvements by Gentry Brothers, Inc. and authorize the recordation of a Notice of Completion; and b. Authorize the payment of $81,449.87 in retention funds to Gentry Brothers, upon expiration of the 35 -day notice period. A motion was made by Lozano, seconded by Garcia, and carried (4 — 0; Councilmember Pacheco absent) to accept the construction improvements by Gentry Brothers, Inc. and authorize the recordation of a Notice of Completion; and authorize the payment of $81,449.87 in I -A MMT71rflr�l•VIF-Mirmwe'on ex-oiiration of the 35 -dam notice period. AYES: NOES: ABSENT. Baca, Garcia, Lozano, Rubio None. Pacheco. None. 8. A REQUEST FOR CONSIDERATION OF AN AMENDMENT TO TABLE 153.050.020 IN THE CITY'S MUNICIPAL CODE ALLOWING AUTOMOBILE TOWING BUSINESSES WITH ACCESSORY VEHICLE STORAGE WITH APPROVAL OF A CONDITIONAL USE PERMIT. (LOCATION: ALL 1-C INDUSTRIAL COMMERCIAL PROPERTIES; APPLICANT: CITY OF BALDWIN PARK — CASE NO.: AZC-1 81) Staff and the Planning Commission recommend that Council open the public hearing and, following the public hearing, introduce for first reading, by title only and waive further reading, Ordinance No. 1382, entitled "An Ordinance of the City Council of the City of Baldwin P. California, Amending Baldwin Park Municipal Code, Table 153.050.020, Subchapter 153.050, Entitled "Commercial and Industrial Zones." City Planner Amy Harbin provided a brief narrative of the history and intent of the Ordinance, and made herself available for any questions that Council or the community may have. Mayor Lozano opened the Public Hearing at 8:25 p*m. and invited those wishing to speak in opposition to this item to come forward and be heard, off. -MOM Seeing no one wishing to speak in opposition, the I I in support of _ to come forward ......• be heard. Seeing no one wishing to speak on the item, Mayor Lozano closed the Public Aearing d? i i t. motion i ' byLozano,seconded byGarcia, andcarried Councilmember• absent) to open public hearingand, following the public hearing, introducefor • • by only i waive further reading, Ordinance No. 1382,"i "An Ordinance of Council of City of Baldwin • t • Baldwin Park "CommercialMunicipal Code, Table 153.050.020, Subchapter 153.050, Entitled i Industrial Zones." Baca, Garcia, Lozano, Rubio None. Pacheco. None. APPROVE r• • • f r t RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPOINTING rr• r: rsx AND ALTERNATES AS OFFICIAL REPRESENTATIVES • 11 r FOLLOWING REVIEW AND APPOINTMENTOF - TO ESTABLISHED COMMITTEES,Yr•r r - • • Staff recommends that • and appoint members to the positions of e• and alternates of • 'i committees and organizations presented in Resolution No. 2016-127, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives • Alternates as Official Representatives of and 2) review • _ committee appointments a• select or nominatemembers representativesas of •mmittees according A motion was madeby Lozano, seconded by Garcia, and carried 0 Councilmember Pacheco absent) to bring this item back for consideration at ftz next Regular Meeting. AYES: Baca,• • Rubio NOES:• ' APPOINTMENTABSENT: Pacheco. ABSTAIN: None. OL REVIEW OF CURRENT APPLICATIONS AND CONSIDERATION OF OF •R VARIOUS CITY COMMISSIONS Staff recommends that Council• • i • •ns submitted acceptfor Office Number 5 of the Recreation and Community Services Commission, t •ns, authorize staff to initiate the appropriate background checks• • Department of (DOJ) and, • • • i • • Page of satisfactory clearance by the DOJ, appoint individuals to the respective Ci Commissions and adopt Resolution No. 2016-124, entitled, "A Resolution the City Council ,<t City of Baldwin Park Appointing Individuals to t Recreation & Community Services Commission of the City of Baldwin Park, Office Numbers 1, 2, 3, 4, and 5." A motion was made by Lozano 'seconded by Garcia, and carried (4 — 0; Councilmember Pacheco absent) to bring this item back for consideration at the next Regular Meeting. AYES: Baca, Garcia, Lozano, Rubio NOES: None. AB2ENT4 Pacheco. ABSTAIN None. IM 0 M WKS] 191 qom— ADJOURNMENT There being no he business to discuss, and motio-i. was made by Lozano, seconded by Garci Alejandra Avila, City Clerk a Manuel Loz;no, —Mayor MINUTES BALDWIN PARK FINANCE AUTHORITY MAY 18, 2016, 7:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 CALL • r► -r The meeting was called to order by Mayor Lozano at 8:28 p.m. Present: Council Member Cruz Baca Council Member Susan Rubio Mayor Pro Tern Monica Garcia Mayor Manuel Lozano Mayor Lozano opened Public Communications at 8:28 p.m. and seeing no one wishi I • speak, Public Communications closed at 8:28 • 0 1. TREASURER'S REPORT: MARCH 2016 Staff recommends that the City Council receive and file the March 2016 Treasurer's Report. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) • receive and file the March 2016 Treasurer's -.`i• AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: one. ABSTAIN: one. , 1 • -'- Mayor City Clerk tn a -a Ilar- 0-11 412 ! �liffl MINUTES BALD IN PARK HOUSING AUTHORITY MAY 18, 2016, 7:00 P.M. COUNCIL CHAMBER - :++f?? f=y2© Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by May Lozano at 8:27 p.m. Present: Council Member Cruz Baca Council Member Susan Rub'11 Mayor Pro Tern Monica Garciii Mayor Manuel Lozano Absent: Council Member Ricardo Pacheco M 11 <!.»« a 0A ?»yam a I - ----- - - - - - uma 1. TREASURER'S REPORT- MARCH 2016 Staff recommends that the City Council receive and file the March 201 Treasurer's Report. A motion was made by Lozano, seconded by Garcia, and carried (5 — tciand file the arch Treasurer's Report. I4,«®«. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: one. ABSTAIN: None. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 8:28 p.m. yor 15520 04f #??# ITEM NO. 14-6 MINUTES BALDWIN PARK CITY COUNCIL SPECIAL MEETING AND BUDGET WORKSHOP MAY 26, 2016, 6:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 Present: Councilmember Cruz Baca Councilmember Ricardo Pacheco Mayor Pro Tern Monica Garcia (arrived 6:22 p.m Mayor Manuel Lozano I Mayor Lozano opened Public Communications at 6:16 p.m. Seeing no one wishing to speak, Public Communications closed at 6:16 p.mi� IM4 iffifllfflmilmw�W 31--,""'11 --MMMEM Chief Executive Officer Shannon Yauchzee began the presentation by providing an overview and general scope of what would be covered during the workshop; high g te some of the accomplishments of the City over the past year and pointed to some of the future endeavors the City would like to achieve over the next year. Finance Director Rose Tam continued the narration of a PowerPoint presentation in which she reviewed the actual fiscal activities for Fiscal year 2014/2015, comparing it to the amended 2015/2016 figures and the projected revenue figures for fiscal year 2016/2017. She noted that staff re -verified figures pertaining to property taxes because they reflect a decrease versus in increase in revenue from that source. Director Tam continued by reviewing revenues according to category, and then reviewed the major tax revenue trend over the past ten years. These charts were then contrasted with the General Fund expenditures by portion and by category, also noting Mal subsidized funds transferred out have not changed from previous years. City Council Budget Workshop Page 1 of 4 Director Tam reviewed some Upcoming obligations as CalPERS funding requirements will increase in the coming years, but also outlined some of the revenue enhancemen", expected to begin in the next five years. Following Director Tam's presentation, she highlighted some of the accomplishments of the Finance Department over the past 12 months and goals for the coming year, including implementation of a new financial management and human resource management system. Subsequently, Chief Executive Officer Yauchzee provided a brief overview of the accomplishments and goals of individual departments and discussed some of the cost cutting efforts that departments are making in order to stay within budget constraints. a) Police Department b) Neighborhood Safety Servic c) Code Enforcement I Police Chief Michael Taylor provided an overview of current staffing levels, noted the increase in enrollment in the cadets program, and briefly discussed recruitment efforts. Chief Taylor explained the current condition of the Police Department's radio and dispatch equipment and the need to replace and update the equipment. He explained that the new system will provide a regional communications capability that will help law enforcement and emergency service personnel to communicate seamlessly throughoul the San Gabriel Valley. Uz- M -R P-1 i. Park Maintenance District ii. Landscape and Lighting District iii, Gas Tax iv. Measure A v. Measure C vi. Measure R vii. Capital Projects Public Works Director Daniel Wall began by highlighting some of the work that has been completed over the past 12 months, including installation of traffic signals, completion of paving projects throughout the City, turf restoration and landscape improvements in parks, as well as securing grant funds to supplement the funding for many of these City Council Budget Workshop Page 2 of 4 projects. As a side note, Director Wall praised the work of Facilities Maintenance staff for doing landscaping and fascia improvements at the City Yard. Director Wall noted that City staff will be busy this coming year with Metrolink and SCCRA meetings to address Quiet Zone matters; moving forward with the median landscape projects, updating and improving bus shelters, and the introduction of a trolley service that will run between large employer sites (such as Kaiser) to the downtown area to encourage patronage of downtown businesses. e) Recreation & Community Services 1 Development g) Housing Authority Recreation and Community Services Director Manuel Carrillo discussed the man accomplishments of the Recreation and Community Services Department over this pas year. Among other things, the expansion of the Farmer's Market and Street Fair, th additional dates added to Concerts in the Park, and an increase in the publication of th NOW bi-monthly to monthly, also pointing out that the NOW features a bar code whic can be scanned for more information. Director Carrillo noted that the City will be facing some budget challenges with th increase in the minimum wage, while maintaining sufficient staffing to serve t community. He also pointed out that some events that, in previous years, had to b suspended due to budget restrictions have been reinstated but a few are still on hol and staff will be seeking grant funds and possible sponsorship by local businesses. Director also reported that the Section 8 program is fiscally healthy and program include managing 450 units, with 4,500 tenants, and staff is conducting as much a, 1,000 inspections per year. He also noted that Economic Development staff will b attending the ICA Conference in San Diego, as well as working with consultants o existing Exclusive Negation Agreements and will be continuing to work with communit business groups to further enhance the downtown area. h) Administration i) Finance & Non -Departmental j) Other Budget Matters Having covered all other matters, Chief Executive Officer Yauchzee offered to answer any other questions or address any concerns of Council. 1 0 1, 111 1 - City Council Comments and Discussiom Councilmember Pacheco suggested that staff provide a schedule or timeline of When the goals outlined today are expected to be accomplished. Having heard all questions during the workshop, Council was satisfied with the report and the direction the City is taking. City Council Budget Workshop Page 3 of 4 rTMTn:7►1414 2 meetingThere being no further business, motion was made by Lozano, seconded by Garcia, to adjourn the at 0• . Mayor City Clerk APPROVED: City Council Budget WorkshopPae 4 of 4 I ill ON 1 ill TO: Honorable Mayor and Members of the C* 11 FROM- Daniel Wall, Director of Public Work DATE: June 20, 2016 SUMMARY This item adopts a resolution authorizing the Public Works Director and/or his designee to execute all documents necessary to implement and secure payment from the CalRecycle Beverage Container Programs FISCAL IMPACT This it has no negative impact on the General Fund. Under this program the City receives nearly $20,000 per year that can be used for beverage container recycling and litter cleanup activities. Without this revenue, these services would be paid for with the General Fund. AWCOMMENDATION Staff recommends that the City Council waive further reading, read by title only, and adopt Resolution No. 2016-0134 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING APPLICATION FOR PAYMENT PROGRAMS AND RELATED 4UTH 0 V+Z4-,TKVkT S. " V BACKGROUND Resolution 2016-0134 is required by the California Department of Resources Recycling and Recovery (CalRecycle) to allow the Public Works Director and/or his designee to sign and submit applications for payments under the beverage container recycling program. CalRecycle administers a program to provide opportunities for beverage container recycling. The goal of this program is to reach and maintain an 80 percent recycling rate for all California refund value beverage containers --aluminum, glass, plastic and bi-metal. Projects implemented by cities and counties will assist in reaching and maintaining this goal. Pursuant to Public Resources Code section 145 8 1 (a)(3)(A) of the California Beverage Container Recycling and Litter Reduction Act, CalRecycle is distributes money to eligible cities and counties specifically for beverage container recycling and litter cleanup activities. Attachment 1 MEM •. a I &IROX& R ra I IVA III!, Ito I g wo I L"4 1010 -1019 WHEREAS, in furtherance of this authority CalRecycle is required to establish procedures governing the administration • the • programs; and WHEREAS, CalRecycle's procedures for administering payment programs require, among other things, an applicant's governing body to declare by resolution certain authorizations related to the administration of the payment program. NOW, THEREFORE, BE IT RESOLVED that Director of Public Works is authorized to submit an application to CalRecycle for any and all payment programs offered; and BE IT FURTHER RESOLVED that the Director of Public Works, or his/her designee, is hereby authorized as • Authority to execute all documents necessary to • and secure payment; and BE IT FURTHER RESOLVED that this authorization is effective until rescinded • the • Authority • this Governing i•i TITIMIM9179"71=9 MAYOR Resolution No. 2016-0134 Page 2 of 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS, CITY OF BALDWIN PARK 1, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify 'that the foregoing Resolution No. 2016-134 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 20, 2016 and that the same was adopted by the following vote to wit: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL ■MEMBERS: ABSTAIN. COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK ITEM NO. cy STAFF REPORT TO: Honorable Mayor and City Councilmembers FROM: Shannon a c zee, Chief Executiveicer DATE: i 1 ►; CONSIDERATION OF i OF BALDWIN PARK TO THE SAN GABRIELi i i AND VECTOR CONTROL SUMMARY This report seeks City Council consideration and direction as to whether or not to move forward with the application of annexation of the City of Baldwin Park into the San Gabriel Valley Mosquito and Vector Control District (hereafter District). The City Council directed an advisory vote and the results came back with a super majority of 72% supporting annexation. IMPACTFISCAL The District will pay all costs of the annexation process. The property assessments will not appear on the County Tax Bill until Fiscal Year 2017-2018. For this year (2015-2016) the assessments for all small parcels 1 A - under- - - ` :1 • larger `assessments_• • • iiimaximum allowed by law. For 2017-2018 the assessments for the smaller parcels may increase slightly overthe $11,80. All of the assessment monies collected by the County will go to the District, The City of BaldwinPark budget should not have any costs for these services of the District, I if IM i i= i Val ME IN N 1,71202 11111 Of / HE I 10, 1• 1. Receive and file the report by Infrastructure Engineers on the dissemination of the informational advisory process made to citizens of the city of Baldwin Park regarding the proposed annexation to the San Gabriel Valley Mosquito and Vector Control District. 2, Approve and adopt Resolution No. 2016-129, entitled "A Resolution of the City Counci 0 t e ty 0 Baldwin Park, Authorizing City Staff to Proceed with Application to the Local Agency Formation Commission of the County of Los Angeles (LAFCO) to Initiate the Annexation of the City of Baldwin Park into the San Gabriel Valley Mosquito and Vector Control District." 3. Authorize the Chief Executive Officer to execute any application forms pertaining to the annexation and any other documents required to complete the requested process, BACKGROUND The San Gabriel Valley Mosquito and Vector Control District (District) was formed in 1989 to serve the San Gabriel Valley. As of 2016, all the Cities in the San Gabriel Valley, with the exception of Baldwin Park and all unincorporated areas of the Valley, are in the District, The District is one of five Districts that cover virtually all of the inhabited areas of Los Angeles County. The District is a Special District with a Board of Directors comprised of members of those Cities it serves. The District funds its services by an annual assessment on the County of Los Angeles Property Tax Bill, The assessment for Fiscal Year 2015-2016 is $11.80 for all parcels under five acres. For larger parcels, the assessment may range up to $20.00, the maximum assessment allowed by law. Annexation to SGV Mosquito and Vector Control District June 20, 2016 Page 2 In taking into consideration the wishes of the community, the City contracted with Infrastructure Engineers to conduct an advisory process to notify residents and property owners of the possibility of the City annexing t* the San Gabriel Valley Mosquito and Vector Control District. Infrastructure Engineers prepared and sent out 17,500 written notices to residents and property owners [�,roviding information on the District and the City proposal. The notice provided a schedule of three public meetings, May 10th, 12th and 14th, respectively, at which interested parties could obtain additional information and ask questions. City staff found that most of those in attendance were in support of the proposal. Also included with each of the notices was a postcard, postage pre -paid, upon which the recipients con indicate support or non-support for annexing the City into the DISTRICT, with the request that the recipients complete the postcard and mail it to the City Clerk not later than May 19, 2016. The City Clerk concluded the tallying of postcards post marked on or before May 19, 2019. A total of 475 postcards were received and, as of May 23, 2016, Of those a resounding 73% are in favor of annexing into the district, The following represents the determination of that count: Position Final Count Support the Annexation of the City of 347 (73%) Baldwin Park into the District: Do Not Support the Annexationof the 128 (27%) -City of Baldwin Park into the District: In order for the City ot"Baldwin I'Lark- is ric , ere mus e a wri en request Fy7=e U—Ty to the District, The District will then petition the Local Agency Formation Commission of the County of Los Angeles (LAFCO). Staff of LAFCO will then prepare a Report to the Board. Should the LAFCO Board approve the annexation, a Property Tax Ordinance will be prepared and presented. The annexation process will take approximately nine months to complete, If the City proceeds with the annexation application, and the request is approved, the property tax assessments are anticipated to appear on the first 2017-2018 Tax Bill, Service by the District will begin on or about Ju y 1, 20 7. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES Council may choose to postpone the application for annexation pending further analysis of the impact on the community as a result of the information provided in this report and the supporting materials or may simply terminate the process. ATTACHMENTS #1. Report of Infrastructure Engineers (IE) on Advisory Process on Possible Annexation of City of Baldwin Park to San Gabriel Valley Mosquito and Vector Control District #2. Resolution No. 2016-129 Approving the Application for Annexation Process A .; _Aeport of Infrastructure Engineers (11E) on Advisory Process on Possibli Annexation of City of Baldwin Park to San Gabriel Valley Mosquito and Vector Control District (SGVM&VCD) As contracted by the City, Infrastructure Engineers performed the following tasks: 1. Met with City Staff and worked out advisory process and program. 2. Met with and obtained information on the SGVM&VCD. 3. Requested SGVM&VCD to prepare a 10 -minute visual informative video. 4. Scheduled three (3) Public meetings as follows: ......... ... .. ... ' '' '''' .. ............... ESUM • I I I I I 111 5011111 1 FOTCI�ri�iiimsj= 6. Drafted a one-page Meeting Notice in English & Spanish and obtained approval thereof by all parties. Drafted a postcard to be included in mailing of Meeting Notice that recipients could use to give advisory vote on preparation of annexation. 7. Arranged for printing and mailing as bulk mail notice and postcard to 17,500 addresses in City. (Copy enclosed). 8. Conducted with assistance of Mayor and City StaiY on three (3) Public eet ngs—, Showed video and responded to inquiries of attendees. Director Kenn K. Fujioka of SGV VC attended 2nd & 3rd meetings and responded to questions. Some verbal comments from the audiences are summarized as follows with responses My Consultant, City Staff and District Director. a. Why has the City waited these past years to join the District? That is history. W are here today to find out if the City wants to join SGVM&VCD now. b. What does the District do when you call? An answer followed in detail as follows The SGVM&VCD sends out personnel to check your property with your approva They destroy any found location where mosquitos can breed. Educate occupants on how to avoid further breeding. It may supply mosquito eating fish to pools of water where larvae may be present if water body cannot be drained. For swimming pools their operation of circulation pump is determined. I c. Does the District put out the little houses in trees? No, the County Agriculture Department does to catch fruit flies. dIs the $11.80 assessment for one year only? No, the assessment will continue each year in the future so the District can do its job. e, Does the District catch the mosquitos? Yes, only when the District needs to determine the species. Basically, the District's job is to destroy water ponding birth places of mosquitos. f. Mosquitos are already out. Humans should beware and take precautions, gdaughter is pregnant. What can she do? See her Doctor for testing if she thinks she has been bitten. h. Is the Zika carrying mosquito here? Not known yet, but it is in the Southern part of the US. With warming weather they will be out in warm weather areas. i. Are other disease carrying mosquitos here? Possibly, but not known yet. There are different mosquitos which can possibly carry various diseases, some of whic can cause scratching to serious bodily effects. As weather warms up mosquitosi come out. jWhat does the District do when you call them but you do not have mosquitos at your property but they are in the area? Should you call the District? Yes. The District will respond and inspect your property for standing water areas where mosquitos breed and lay eggs and then they will canvas neighborhood to locate such other locations. When locations are found the District will destroy or empt ponds with water, etc. with property owner approval and take other measurements to eliminate their return. ki Can District enter property through gates to back yard? No, only with owner's approval. Suppose owner will not give approval? District can, if necessary, obtain Court Order to enter if it is believed that source of mosquitos is in backyard. However, most owners are cooperative. 1. In that the annexation will take time, what can City do now? City may respon with Staff to remediate possible problem. Signed: 114", r • M The San Gabriel Valley Mosquito and Vector Control District is a public health agency formed i 1989 to protect residents against vector-borne diseases.'The District provides enhanced mosquito and vector control services to 23 cities and portions of unincorporated Los Angeles County within the San Gabriel Valley. The District follows a comprehensive integrated vector management strategy that includes: I Disease Surveillance - Vector populations are surveyed with a variety M f sampling toots and laboratory techniques to determine whether vector-borne diseases are prevalent. The abundance of vectors like Mosquitoes indicates the level of public health risk. Mosquitoes are tested routinely for evidence that West Nile (WNv), St Louis encephalitis (SLE), western equine encephatomyelitis (WEE) viruses are circulating. The risk for emerging diseases caused by chikungunya, dengue, and Zika viruses is also evaluated. Prevention and Control - Areas where vectors may rest, breed, or reproduce are identified and treated. The broad control strategies are® Environmental Control -the environment can be attered to make it less conducive to breed or harbor mosquitoes and other vectors Biological and Chemical Control - natural predators such as mosquito fish, or environmentatly-friendly chemicals can be used to eliminate or manage vector populations. Public Education and Outreach -information for residents and local agencies is provided at no cost through print literature, press releases, community fairs, classroom programs, social media, and rs-� To [earn more visit YY-W-W,S—(iVMos -tiLtgI-O—rP, or follow the district on Facebook and Twitter CSS GVMosquita. �, wr R,rz, r 'k�K ,,,7, ,.�v.,u,� .. �, ,.� �,:� „,. „r al f } + .. � •" rt , ., t.w i��r , .. ;..v �.� ". � ori �.� µ s , ' i.1 i... e u: � Y t `� ,r a �. }. t * y I i' . . ,,� f 5 r , ` . ,,., � ., i lit � �. ar.,.. ,+m ,,.. r. Y a �.. IE ,. �. t t � B -. �� � � 111 * }; � ! }{b w i r � � 15.`� 9 � �} iw .67 !� t, f # k i'.r � �� �. � � .. YY�,pq 4f:,{� }.' n � � +. - Y =.. _. * � t Y� � +� � .. A► ,� .. ... ... x � .S � � ,- ��� y k Y f rw s � ,.. . , � 0 . Y � s � , ,y 14 � )��� � � � , � � f t �. , .. : . `+W � a S �. :;� .:. ' � « 'tu ,� � �.. .' � lE W. ��.w 1� t, '�_. ,. � . , i �; x n ��4j{, f .:.�1� � - i f n 4I �fe .� y. fi �, � y. � q h ' :�. 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N ad+ u � vi1 �q �D � � � �: � 40 °�. ¢¢mf�r -'� Wa .°T+'ai as j. w :'+t ? 0 46 C w o qqtt m rc.�'°i a Q A x E '� d.➢ Q des o-% O I &7 o w J00,C% — � �mD o. w"JI oil (l 1 to go 51 3" E � � a °: �v vbao® 4L6 �5 2k v - , gy � h �p swtoo 5 AW E 02 a >,.E E ;.� p ^� ,� � c.o E mar ���"�.` � "L" _ a a n q ma � �i � � �:a,a am as � 1 :, "� H � `� yea ca .E � .� +v +� c 3 �§ .s6 � sx, a..-�. u®.E °ea : aye U k 4 j ALIa x F ONE— m! = 2a �a ` { r � J(t 7 t o i i t : q�4 kny � ya � kr a'idq '� it a �k�t a•iiM il, r• I.. s;�c� t�JrY+et s 5{iS .4Tt $43?} Y > Y ���� , �t � g { S s,�•Ii J tai z �i�{y'l tid43 t l� a a. 2' � 6 s F% 'X r. x•a ,s Te r Z, N U C Gabriel valley mosquito Abatement District. Twenty-three cities elected to become members of the district; the city of Baldwin Park did not. Today, ii of the San Gabriel Valley Mosquito and Vector Control District include the same 23 cities and all county unincorporated areas in the San Gabriel Valley. The city of Baldwin Park, located in the middle of this territory, does not belong to the district. Under separate contracts, the district provided vector control to the city in 2002-03, 2005-07, 2oo8-og, and 2009-10. i Recently, there have been several vector -related emergencies in the San Gabriel Valley, including the arrival of Africanized honey bees in the late 199os, and recent outbreaks of West Nile virus beginning in 2004. In 2011, the Asian tiger mosquito (Aedes albopictus) was identified in multiple locations in the San Gabriel Valley. This non- native mosquito develops in small sources of water, bites aggressively during the day, and transmits chikungunya, dengue, and Zika viruses (Zika virus has been in the news because it is linked to microcephaly in newborns). These human pathogens are present in Asia, the Caribbean, Mexico, and Central and South America, to which local residents frequently travel. District officials are concerned that the Asian tiger mosquito could transmit these viruses locally r Because their city is not it of the district, no one in Baldwin Park receives the district's vector control services. In September and October Of 2015, the district referred to the city 6o, requests for service concerning the Asian tiger mosquito; for 2oi6, district staff anticipates that the entire San Gabriel Valley will likely be infested by this mosquito, as well as the yellow fever mosquito (Aedes aegypti), which has similar habits and even greater capabilities as a vector. The Baldwin Park City Council has initiated a program to survey the city's residents about joining the district. If the city is annexed into the district, each parcel will be Otago an annual assessment (levied on property tax bills). For Fiscal Year 2o16, th assossment is $1130 for A lyp�*tg $iii*46mily home within the district. This is ess than one dollar per month, and represents an increase of less than one-third of i percent of a property tax bill for a typical home in Baldwin Park. By contrast, Baldwi 141 fO Park residents currently pay annual assessments Of $544 for unified schools, $ 41 fO sewage disposal, $70 for community colleges, and $29 for flood control. Today we face a nemesis in the form of mosquitos carrying Zika and other viruses th far outweighs the modest $ i i. 8o per year on our property taxes. Let's make the San Gabriel Valley a safer, healthier place for all of us and have Baldwin Park join with 23 *Avcg-, &t `, duseases the k, ar r a Now is the time for Baldwin Park to join the district. Kenn Fujioka is the district manager of the San Gabriel Valley Mosquito and Vecto Control District. Paul Novak is the executive officer of the Local Agency Formation Commissionfor the County of Los Angeles. I Lei -A :1 N 11:4 111117-11114Lel;iollj I COX -'1011111a T J=- WHEREAS, the City Council of the City of Baldwin Park, California, contracted with Infrastructure Engineers to conduct an advisory process to notify residents and property owners of the possibility of the City annexing to the San Gabriel Valley Mosquito and Vector Control District (DISTRICT); and WHEREAS, 17,500 written notices were mailed to residents and property Owners informing the residents and property owners of information on the DISTRICT and announcing three scheduled public meetings as follows; JIMMU WHEREAS, included with each of the notices was a postcard, postage pre -paid, upon which the recipients could indicate support or non-support for annexing the City into the DISTRICT, with the request that the recipients complete the postcard and mail it to the City Clerk not later than May 19, 2016; and WHEREAS, the public meetings were conducted with an introduction of a 10 - minute screening of an informational video on the DISTRICT; and Tuesday, May 10, 2016 25 in attendance Thursday, May 12, 2016 75 in attendance Saturday, May 14, 2016 20 in attendance WHEREAS, Mayor Manuel Lozano and City staff were present at t e meetings and assisted in responding to questions about the possibility of annexing the City to the DISTRICT; and WHEREAS, the majority of the persons in attendance at the meetings were supportive of the annexation to the DISTRICT; and WHEREAS, the DISTRICT has agreed to process the annexation of the City of Baldwin Park to it and to pay the expense of the Local Agency Formation Commission processing the annexation of the City to the DISTRICT; and WHEREAS, the City Clerk has, by separate report, provided a count of the postcards received which express support or non-support of the proposed annexation, and the number of postcards received in support exceeds the number of postcards received that do not support of the annexation; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOE RESOLVE AS FOLLOWS: i SECTION 1. That City staff will proceed with the submission of a request to tj DISTRICT and seek approval of an application for annexation by the Local Agen Formation Commission of the County of Los Angeles. i �SEgjjgpplication will include a request for the Local Agency Formation Commission of the County of Los Angeles to initiate the annexation of the City of Baldwin Park to the San Gabriel Valley Mosquito and Vector Control District, including preparation and processing of any necessary Property Tax Sharing Resoluti or other documents. I SECTION 3. That this Resolution shall take effect immediately upon adoption. MANUELLOZANO MAYOR affi� STATE OF CALIFORNIA COUNTY OF LOS ANGELES S& CITY OF BALDWIN PARK 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2016-129 was duly adopted by the City Council of the City of Baldwin Park at the regular meeting thereof held on June 20, 2016, and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ALEJANDRA AVILA CITY CLERK • r i, i • i ! i_ ! i i i' ! •01 1. • ' t i63 V .'. ! arf ar - • .fr • . f • • - � - f � .r ` 1 11 a r . i r i r f r -.. i . i f f . ` l' i f .: ` i . •. a a'_ f..:... . '. . f. ` 111 `- f •vim - • r _ • - f ` RECOMMENDATION Staff recommends that the City Council adopt Ordinance No. 1385 on second reading, read by title only, and waive any further reading thereof. BACKGROUND This Ordinance was introduced at the City Council meeting on May 18, 2016 for first reading, and at that meeting Ordinance No. 1385 was approved by the City Council. AN ORDINANCE • THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING BALDWIN PARK MUNICIPAL CODE, TABLE 153.050.020 IN SUBCHAPTER 153.050 ENTITLED COMMERCIAL AND INDUSTRIAL • Ordinance 1385 Page 2 TABLE 153.050.020 P Permitted use Permitted and Conditionally Permitted CUP Conditional use permit required Uses within Commercial and A Accessory use Industrial Zones Use not allowed Additional Land Use ............... C-1 C-2 F -C I -C I Regulations Acupressure/Acupuncture Establishments Adult -Oriented Businesses P P 153.120 Part 1 Alcohol Sales 153,120 Part 2 a. On -Sale Outlets CUP CUP CUP CUP CUP b. Off -Sale Outlets CUP CUP CUP CUP CUP Antique Shops P P Arcades and Internet Cafes CUP CUP! 153,120 Part 3 Art/ Photography Stores, Studios and Galleries P P P Astrology and Fortunetelling Establishments CUP Automotive Sales and Services Automotive wash a. Automotive Detailing CUP CUP accessory to a b. Automotive Repair and Installation CUP CUP CUP permitted sales or C. Automotive Sales, Rental and Leasing CUP CUP CUP rental facility is (new) permitted. d. Automotive Sales, Rental and Leasing CUP CUP No more than one (used) automobile towing e. Automotive Parts Supply Stores P P P P P facility shall be f, Automotive Washes CUP CUP CUP permitted within g. Automobile Towing and Accessory Vehicle CUP radius of 3,000 feet, Storage and have a perimeter block wall. Banks and Financial Institutions P P P 13 Boat Sales (new or used) CUP CUP CUP CUP Business Support Services (blueprinting, P P P P computer -services, publishing, film processing, equipment rental, etc.) Catering Establishments P P P Commercial Entertainment (motion picture CUP CUP CUP theaters, performing arts centers, dance halls) Congregate Living Health Facilities CUP CUP Day Care Facilities — Child CUP CUP 153,120 Part 6 Day Care Facilities — Adult CUP CUP Drive-through Establishments CUP CUP CUP CUP 153.120 Part 7 Drug Stores and Pharmacies P P CUP P Ordinance 1385 Page 3. TABLE 153.050.020 P Permitted use Permitted and Conditionally Permitted CUP Conditional use permit required Uses within Commercial and A Accessory use Industrial Zones Use not allowed Additional Land Use C®1 C®2 F -C I -C I Regulations Educational Institutions a, College, University, Professional CUP CUP CUP 153.040.030 b. Elementary and Secondary (private) CUP CUP 153.040.030 C, Elementary and Secondary (public) P P P P P cl, Vocational and Trade Schools CUP CUP 153.040.030 Emergency Shelters P 153.120 Part 16 Equipment Sales, Rental or Repair — Large CUP CUP Equipment Equipment Sales, Rental or Repair (excludes P P P P automotive and large equipment) Food and Beverage Sales a. Grocery Stores (includes large, full-service P CUP P P markets) b. Specialty Stores (deli, coffee, bakery, P P P P P produce) C. Convenience Stores CUP CUP CUP CUP CUP d. Liquor Stores CUP CUP 'CUP153,120 Part 2 Food Processing Plant CUP Game Machines A A A A A 153,050,040 Helistops, Heliports Heliports associated with permitted hospitals may be permitted in association with any valid discretionary permit Home Improvement Store CUP CUP CUP CUP Hospitals and Medical Services: a. General Hospital Facilities (primarily CUP CUP CUP w 153,040.030 inpatient) b. Medical/Dental Offices P P P P C. Ambulance Services A CUP CUP Hotels and Motels CUP CUP CUP 153,120 Part 9 Kennels CUP CUP Laundry Facilities, Commercial (carpet, CUP CUP upholstery, etc) TABLE 153.050.020 Permitted and Conditionally Permitted Uses within Commercial and Industrial Zones Land Use Manufacturing, Assembly, Industrial, Welding, Storage, Fabrication, Research and Testing Establishments Massage Establishments and Services Medical Marijuana Dispensaries Mortuaries Multiple Tenant Retail - Small Multiple Tenant Retail - Large Nightclubs Off -Street Parking Facility Ordinance 1385 Page 4 P Permitted use CUP Conditional use permit required A Accessory use Use not allowed Additional C-1 C-2 F -C I -C I Regulations P P This use category applies to both raw and previously prepared materials, excluding uses involving an incinerator, blast furnace or other similar industrial process (e.g., batch plants, truss manufacturing, canneries, co- generation plants, equipment assembly). Uses involving an incinerator, blast furnace or other similar industrial process shall require a Conditional Use Permit. 153.120 Part 17 CUP CUP P P CUP -- CUP Nightclubs accessory to a permitted primary use are permitted, provided the permit for the primary use expressly identifies the nightclub as an ------,accessory use CUP CUP CUP CUP CUP Must be located within 300 ft of the primary use/parcel Ordinance 1385 Page TABLE 153.050.020 P Permitted use Permitted i CUP Conditional use permit required withinUses rc 1 and A Accessoryuse Industrial e ®® e not allowed 'o na Land Use C- C- -C I-C I Regulations Offices — Business and Professional P P P P P Outdoor Storage and Use mmF A A A 153.050.050 Parcel Delivery Terminals- -- CUP CUP Personal Services (barber shops, beauty P P P P salons/spas, tailors, dry cleaning, self-service laundry, mailbox services, etc.) Pet Stores P P P - m. Places of Assembly CUP CUP CUP CUP Recreational Facilities a. Dance or Martial Arts Studios P P - -- b, Health Clubs and Gymnasiums CUP CUP CUP CUP C. Indoor Facilities (billiards, bowling alleys, _ CUP CUP CUP CUP 153.120 Part 5 etc.) d. Outdoor Facilities (batting cages, golf - - CUP CUP courses, etc.) Recycling Facilities (mobile or staffed facilities) F CUP _- CUP CUP No more than one recycling facility shall be permitted within a radius of 3,000 feet. Restaurant: a, Restaurant with no Alcohol Sales P P P P P b. Restaurant with Alcohol Sales CUP CUP CUP CUP CUP 153.120 Part 2 Retail Shops P P P P P Secondhand Stores CUP -- - - Self-Storage Facility (mini-warehouse) mb - -- CUP CUP Indoor Storage only, Service Stations CUP CUP CUP CUP 153.120 Part 12 fil, motion Studiosictm ( picture, research, testing, P 1' etc,) Swap Meets u, Tobacco Shops 4v - _- CUP - Transportation Facilities (bus or truck terminals, taxi dispatch yards, etc.) Tobacco Shops - - nd CUP -- Ordinance 1385 Page 6 TABLE 153.050.020 P Pe fitted use Permitted and Conditionally Permitted CUP Conditional use permit required Uses within Commercial and I A Accessory use Industrial Zones Use not allowed ------- -------- Additional, Land Use C-1 C-2 F -C I -C I Regulations Vending Machines 153.050,040 a. Regular A A A A A b. Reverse -- A A A A Veterinary Services (clinic and hospital) CUP CUP CUP, Warehouses CUP ®lesale Sales A A A A A SECTION 2. Except as expressly modified pursuant to this Ordinance, all other provisions of Chapter 153 shall remain unmodified and in full force and effect. All ordinances in conflict with the provisions hereof are superseded to the extent of such conflict. SECTION 3, If any sectionj subsectionj sentence, clause, phrase or word of th th *rdinance is for any reason held to be invalid or unconstitutional by the decision o ooompedodoot • of df a curt•f ctent jurisictin, such ecisin shall naffect the valiity t remaining portions of this ordinance. The City Council hereby declares that it wou l have adopted this ordinance, and each and every section, subsection, sentenc clause, or phrase not declared invalid or unconstitutional without regard to whether a portion or the ordinance would be subsequently declared invalid or unconstitutional. SECTION 4. This Ordinance shall be effective thirty (30) days after its enactment. '111111 - ALEJANDRA AVILA, CITY CLERK Ordinance 1385 Page 7 STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss CITY OF BALDWIN PARK 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on May 18, 2016. Thereafter, said Ordinance No. 1385 was duly approved and adopted at a regular meeting of the City Council on June 20, 2016 by the following vote: ALEJANDRA AVILA, CITY CLERK TO: Honorable Mayor and Members 0 FROM: Daniel Wall, Director of Public W DATE: June 20, 2016 SUBJECT: RESOLUTION NO. 2016-0112, APPROVING THE ENGINEER'S KEPORT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT LKSTRICT FOR FY2016-2017, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A IrUBLIC HEARING SUMMARY This item adopts a resolution approving the Engineer's Report; declares the intention to levy and collect assessments; and sets a date and time for a public hearing for the Citywide Park Maintenance Assessment District for FY2016-2017. The recommended hearing date is July 20, 2016. FISCAL IMPACT The following table summarizes the District revenue and expenditure status: FY 2016-2017 Beginning Fund Balance (Jul, 1, Estimated Revenues I Proposed PMD Revenue, FY 2016-2017 $703,800 City Contribution - General Fund, FY 2016-2017 $185,640 Total Estimated Funds Available, FY 2016-2017 $889,440 Pr9jected Expenditures Park Maintenance and Operation $889,440 OH & Transfers In/Out $0 Total r®c E—enditures, FY 2016-2017 $889,4001 PrNected Ending Fund Balance (June 30, 2017) $01, The total cost of the District for FY2016-2017 is estimated to be $889,440. The City anticipates revenue of $703,800 from the FY2016-2017 Citywide Park Maintenance Assessment District. A General Fund transfer of $185,640 will be included in the recommended FY2016-2017 budget to cover the District shortfall. Staff recommends that the City Council waive Rifther reading, read by title only, and adopt Resolution No. 2016-0112 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, # 14 XTAW-I !XV -13 9111 L LEGAL REVIEW Due to the recurring and unchanging nature of this item additional legal review is not require] BACAGRO11111) The purpose of the City-wide Park Maintenance Assessment District (PMD) is to serve as mechanism or I e financing of operations and maintenance associated with City Parks. It is recommended that the City continue these parks maintenance programs and ftmd them through special assessments provided by the PMD. District to financially support these programs, and the PMD's formation was established in conformance with Proposition 218 On March 16, 2016 the City Council approved a resolution which authorized initiating the FY 2016-2017 PMD and ordered the preparation oft e Engineer's Report. Attachment 1 A RESOL11TION OF THE CITY COIINCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2016-2017, DECLARING THE INTENT TO LEVY AND • ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING WHEREAS ' pursuant to the Provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" and Article XIIID of the State Constitution an Engineer's Report has been prepared consisting of plans and specifications, an estimate of the cost, a iiagram ♦ the Maintenance District and an assessment relating to what is now iesignated as: TTAEREAS, this City Council has now carefully examined and reviewed the `-•• as presented and is satisfied with each and all • the items and documents as set forth therein and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed as set forth in said Report. a. Plans and Specifications • Estimate • the Cost c. Diagram of the Maintenance Districl d. Assessment of the Estimated Cost is hereby approved and is ordered to be filed in the office of the City Engineer as 2 permanent record and to remain open for public inspection. IN R NAIRN 11. MR- -t Page 2 of 3 the construction and continued maintenance of certain public facilities within the Citywide Park Maintenance Assessment District, all to serve and benefit said District as said area is shown and delineated on a map shown in the Engineer's Report on file in the office of the City Engineer, open for public inspection, and herein so referenced and made a part hereof. SECTION 4. That a public hearing shall be held before this City Council, in the Council Chambers, 14403 E. Pacific Avenue, Baldwin Park, on Wednesday, July 20, 2016, at the hour of 7:00 p.m. pursuant to the "Landscaping and Lighting Act of 1972" and Article XIIID of the State Constitution, for the purposes of hearing protests, comments, or objections in reference to the annual levy of assessments and the extent of the works and maintenance of improvements, and this Council's determination whether the public interest, convenience, and necessity require the improvements. SECTION 5, That the City Clerk is hereby authorized and directed to publish a copy of this Resolution in the San Gabriel Valley Tribune, a newspaper of general circulation in said City; said publication shall not be less than ten (10) days before the date of said Public Hearing. SECTION 6. For any and all information relating to the procedures, protest procedure, documentation and/or information of a procedural or technical nature, the public's attention is directed to the office listed below as designated: Director of Public or I City Engineer City of Baldwin Park (626) 813-5255 SECTION 7. That the City Clerk shall certify tot passage and adoption of the Resolution and the Minutes oft meeting shall so reflect the presentation of the Engineer's Report. MANUELLOZANO MAYOR I ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES S CITY OF BALDWIN PARK I I 'V1V-FT*-YT Page 3 of 3 1, ALEJANDRA AVILA, Deputy City Clerk of the City Of Baldwin Park do hereby certify that the foregoing Resolution No. 2016-0112 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 20, 2016 and that the same was adopted by the following vote to wit: ABSENT: COUNCIL MEMBERS: ABSTAIN. COUNCIL ■MEMBERS: ALEJANDA AVILA CITY CLERK �i SUBJECT. RESOLUTION NO. 2016-0113, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY2016-2017, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING SUMMARY This item adopts a resolution approving the Engineer's Report; declares the City's intention to levy and collect assessments; and sets a date and time for a public hearing for the FY2016-2017 Citywide Landscaping and Lighting Maintenance Assessment District. The recommended hearing date is July 20, 2016. FISCAL IMPACT The following is a summary of revenues and expenditures anticipated for the Landscaping and Lighting Assessment District for FY2016-2017 Estimated Beginning Fund Balance 7/1/2016 $488,043 FY 2016-17 Estimated Revenue TO: Honorable Mayor and Members of the o veil; FROM: Daniel Wall, Director of Public Wor DATE: June 20, 2016 SUBJECT. RESOLUTION NO. 2016-0113, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY2016-2017, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING SUMMARY This item adopts a resolution approving the Engineer's Report; declares the City's intention to levy and collect assessments; and sets a date and time for a public hearing for the FY2016-2017 Citywide Landscaping and Lighting Maintenance Assessment District. The recommended hearing date is July 20, 2016. FISCAL IMPACT The following is a summary of revenues and expenditures anticipated for the Landscaping and Lighting Assessment District for FY2016-2017 Estimated Beginning Fund Balance 7/1/2016 $488,043 FY 2016-17 Estimated Revenue . ........ ....... Assessment Revenue FY 2016-2017 $909,696 - - -- — ---------- County Ad Valorem Tax $774,000 Penalties, Late Taxes, Earnings .... . .. .... $93,500 Total Revenue $1,777,196 . .. . ..................... . FY 2016-17 Projected Expenditures ... . ......... .. Street Lighting -- - ------- — -------- -------- Landscaping --------- -- $865,200 Traffic Signals $293,600 Total Expend .. .. . . ........ itur 1,767,200 ........... ... w. FY 2016-17 Operating Reserve / Deficit ... . . . .......................... . ........ . . ............ . . ....... . .......... . .... .......m ...... t,. . _. , ........... $9,996 - ------ Projected Balance 6/30/2017 ...... .. ...... . ...... ....... . . . . ............ . .. Beginning Fund Balance 07/01/2016 $488,043 . .. . . .......................... . ... . .... FY 16-17 Revenues $1,777,196 . ......... FY 16-17 Expenditures $1,767,200 Projected Fund Balance 06/30/2017 $488,038 While the assessment rates have not been increased for over seventeen years, operating costs have been increasing each year from utility rate increases and from continual expansion of our infrastructure which includes new traffic signals, streetlights, and landscape areas. While the upcoming budget will achieve 9 - balance between district revenues and maintenance costs, staff will continue to look to improve service delivery and maximize cost efficiency. RECOMMENDATION Staff recommends that the City Council waive further reading, read by title only, and adopt Resolution N 2016-0113 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN P:A CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2016-2017, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR PUBLIC HEARING" BACKGROUND The City has an annual program for the maintenance of landscaping and lighting improvements, as well as open space improvements, including the maintenance and operation of traffic signals, street lights, median landscaping and street trees. It is recommended that we continue providing this program through special assessments. On March 16, 2016, the City Council approved a resolution which authorized initiating the FY2016-2017 Citywide Landscaping and Lighting Maintenance Assessment District (LLMD) and ordered the preparation of The preparation of the Engineer's Reports has been completed. The Engineers Report details the legal mechanism to re-establish the district, summarizes the costs and expenditures of the District, and explains the methodology of distributing the assessments for obtaining the district revenues. ATTACHMENTS Attachment 1 WHEREAS ' pursuant to the Provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" and Article XIIID of the State Constitution an Engineer's Report has been prepared consisting of plans and specifications, an estimate of the cost, a iiagram of the Maintenance District and an assessment relating to what is now -tesignated as: me -low I-Bluvil om KA, . - 45i� LANDSCAPING AND LIGHTING MAIN I 1--NAn(;E AbbE661,T]EI'l I U16 I KIR (Hereinafter referred to as "District"); and WHEREAS this City Council has now carefully examined and reviewed the Report as presenied and is satisfied with each and all of the items and documents as set forth therein and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed as set forth in said Report. 2. Plans and Specifications b. Estimate of the Cost c. Diagram of the Maintenance District ,�. Assessment of the Estimated Cost is hereby approved and is ordered to be filed in the office of the Citv Engineer as a permanent record and to remain open for public inspection. SECTION 3. That it is the intention of the City Council, consistent with the public interest and convenience, to levy and collect annual assessments for IFY 2016-2017 for the construction and continued maintenance of certain public facilities within the Page 2 of 3 Citywide Landscaping and Lighting Maintenance Assessment District, all to serve and benefit said District as said area is shown and delineated on a map shown in the Engineer's Report on file in the office of the City Engineer, open for public inspection, and herein so referenced and made a part hereof. SECTION 4. That a public hearing shall be held before this City Council, in the Council Chambers, 14403 E. Pacific Avenue, Baldwin Park, on Wednesday, July 20, 2016, at the hour of 7:00 p.m. pursuant to the "Landscaping and Lighting Act of 1972" and Article XIIID of the State Constitution, for the purposes of hearing protests, comments, or objections in reference to the annual levy of assessments and the extent of the works and maintenance of improvements, and this Council's determination whether the public interest, convenience, and necessity require the improvements. SECTION 5. That the City Clerk is hereby authorized and directed to publish summary of this Resolution in the San Gabriel Valley Tribune, a newspaper of general circulation; said publication shall not be less than ten (10) days before the date of said Public Hearing. SECTION 6. For any and all information relating to the procedures, prot-Zi procedure, documentation and/or information of a procedural or technical natur- • •; public's attention is directed to the office listed below as designated: Director of Public Works / City Engineer City of Baldwin Park (6 26) 813-5255 SECTION 7. That the City Clerk shall certify to the passage and adoption of tir'.1 Resolution and the Minutes of the meeting shall so reflect the presentation of t Engineer's Report. I MANUELLOZ MAYOR ANO I ATTEST STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS, CITY OF BALDWIN PARK J Page 3 ofE 1, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify that the foreaoina Resolution No. 2016-0113 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 20, 2016 and that the same was adopted by the following vote to wit: FWYA : I W 1 M 0 kh 7,1 F014 67 1110 0 9 9 � Rl a 11 F, I : I IV, 1 .01: 4 ABSENT: COUNCIL MEMBERS: ABSTAIN, COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK I TO: FROM: DATE: ITEM NO. jo Honorable Mayor and Members of the City Council Manuel Carrillo Jr., Director of Recreation & 'onim.un ty 0i eryes; June 20, 2016 41Y SUBJECT: AUTHORIZATION TO ENTER IN AN AGREE MTKNTWITH BALDWIN PARK UNIFIED S HOOL DISTRICT FOR THE BALDWIN PARK NOW PUBLICATION SUMMARY The purpose of this staff report is for the City Council to consider an agreement with Baldwin Park Unified School District (BPUSD) for the purpose of placing content in the Baldwin Park NOW (BP NOW) publication. FISCAL IMPACT This agreement will generate $9,000 towards the BP NOW's advertisement revenue account, RECOMMENDATION Staff recommends the City Council to approve the attached agreement and authorize the Mayor to execute the necessary documents. BACKGROUND At their July 15, 2015 the City Council approved an agreement for one (1) year with the BPUSD for the purpose of placing content in the BP NOW publication. The school district has agreed to continue its participation in the publication and submit 11/2 pages of drop-in ready publications with layouts containing bilingual articles and camera ready photos. The proposed agreement is for one (1) year term for a total of six (6) publications. The anticipated annual total revenue is $9,000. With the contribution from BPUSD this will reduce the City's financial commitment to cost of the publication. The City has the right to terminate the agreement with or without cause for any reason, with 30 days written notice. LEGAL REVIEW The City Attorney has reviewed the agreement and approved it as to form. ALTERNATIVES The alternative would be not to sign the agreement and BPUS D would not place any content in the Baldwin Park NOW. 5"J"i mon www� +_!j KVV I I 17-J I I I This BALDWIN PARK NOW AGREEMENT ("Agreement") entered into as of this 14 th day of June, 2016, by and between the CITY OF BALDWIN PARK, a California municipal corporation ("City") and the BALDWIN PARK UNIFIED SCHOOL DISTRICT, a California public school district ("District"), (collectively known as "Parties") WHEREAS, the City and the District are authorized and empowered to enter into Agreements with each •' for mutually beneficial public purposes; and WHEREAS, the City and the District desire to enter into the Agreement whereby the District purchases the right to place content on the Baldwin Park NOW periodical mailed to Baldwin Park residents and • and WHEREAS, the District desires to have three pages of District content printed in each of !he six yearly issues published by the City in the "Baldwin Park NOW." 1. TERM OF AGREEMENT. This Agreement shall commence on the 1st day of July, 2016 •': terminate in one year, on 30th day of June 2017 ("Termination Date"). Prior to the termination of the Agreement, the Parties may extend in writing this Agreement for another year commencing on the Termination Date. t. TERMINATION WITHOUT CAUSE. This Agreement may be terminated without cause•y either the City or the District in writing with a thirty calendar day Notice to the Director of Parks and Community Services at the address, below. 3. COMPENSATION. District shall pay to City $1,500.00 per issue for 1.5 pages (11 " x 15.5") • content. Payment shall •- • and payable thirty days prior to the date of issuance of each publication. Payment shall be mailed and/or delivered to the Department of Recreation and Community Services at the address, below: City •I • Park 4100 • Park Blvd. Baldwin Park, CA 91706 4. PARTIES AGREE AS FOLLOWS: A. CITY: Baldwin Park NOW Print Specifications shall • Title Font Size: 18 point font with 18 point line spacing Title Font Type: Baskerville Regular, Caps for English; Baskerville Italic, Small Caps for Spanish Text Font Size: 10 point Font with 12 point line Spacing Text Font Type: Book Antigua Regular for • Book Antigua Italic for Spanish Bleed: Bleed for Each Page Final Size: (WxH) Spread 22"xl 5.5; page 11 "xl 5.5; final quarter fold to 11 "x73/4 Frequency: 2016 — 3 issues: July, September, and November 2017 — 3 issues: January/February, March/April, and May/June, as per Exhibit A Cost: $1,500 per issue NumberofPages: 1.5 pages (111"x15.5") The City shall be responsible for layout, printing, and mailing of the NOW to every resident and business in the City of Baldwin Park in accordance with the print specifications outlined in this Subsection A. B. DISTRICT: The District shall provide layout ready three page content to the City 42 days before the printed date of each issue. Layout ready content shall mean camera ready in pdf. BPUSD will provide Spanish translated text. Printing schedule will be provided to BPUSD. 5. INDEMNIFICATION. The City shall indemnify, defend and hold free and harmless the Baldwin Park Unified School District and District's elected or appointed officials, officers, employees, agents, and volunteers (hereinafter referred to collectively as the "Indemnitees") from and against any and all causes of action, claims, costs, damages, demands, expenses, fines, judgments, liabilities, liens, losses, penalties, proceedings, and suits (all of the foregoing collectively referred to as "Liabilities") arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any damage or injury to property or persons (including but not limited to personal injury and bodily injury) arising out of the negligent performance of the Services or this Agreement by District. This Section shall survive the expiration or early termination of this Agreement. The BPUSD shall indemnify, defend and hold free and harmless the City and City's elected or appointed officials, officers, employees, agents, and volunteers (hereinafter referred to collectively as the "Indemnitees") from and against any and all causes of action, claims, costs, damages, demands, expenses, fines, judgments, liabilities, liens, losses, penalties, proceedings, and suits (all of the foregoing collectively referred to as "Liabilities") arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any damage or injury to property or persons (including but not limited to personal injury and bodily injury) arising out of the negligent performance of the Services or this Agreement by City. This Section shall survive the expiration or early termination of this Agreement. 6. ENTIRE AGREEMENT, This Agreement, and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between District and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the Parties which expressly refers to this Agreement. 7. NOTICES: A. City: Director of Recreation and Community Services City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 B. District: 3699 N. Holly Avenue Baldwin Park, CA 91706 VENDOR OFFICIAL (SIGNAT URE) AGENCY OFFICIAL (SIGNATURE) VENDOR OFFICIAL NAME (PRINT) AGENCY OFFICIAL NAME (PRINT) FROILAN N. MENDOZA SHANNON YAUCHZEE TITLE TITLE SUPERINTENDENT CHIEF EXECUTIVE OFFICER TELEPHONE NUMBER TELEPHONE NUMBER 626-856-4201 626-960-4011, EXT. 482 DATE DATE M 5 LLJ cm 1 L - 00 LO ITEM NO. R. r STAFF REFORM' O: Honorable Mayor and City Council members D_ i SUBJECT- ACCEPT PLANS ` SPECIFICATIONS,AUTHORIZE PROJECTPUBLISHING A NOTICE INVITING BIDS FOR CITY 1-0151 — WALNUT CREEKNATURE = r IMPROVEMENTS PHASE 11 SUMMARY This item will authorize the publishing of Notice Inviting ids for City Project No. 2016-0151 Walnut Creek Nature Park Improvements, Phase II. FISCAL IMPACT There are no fiscal impacts of this time. Upon review of bids, staff will recommend a construction contract award. At that time, staff will also provide a construction cost estimate with a breakdown by improvements to be constructed. RECOMMENDATION recommendedIt is that the City Council: Approve the plans and specifications for the Walnut Creek Nature Park Improvements Project Phase 2 (City Project No. 2016-0151) and authorize staff to advertise. BACKGROUND 'Page 2 - - ------------ -- - — - — ---------- 1-1 - - - ----- On December 15, 2015� City Council awarded a construction contract to Principles Contracting, Inc., to construct improvements per approved plans and specifications for Phase 1. On April 2&, 2016, the City' Council accepted the improvements to Phase 1. This project represents the second of three planed phases. This Phase H project consists of grading for planting of trees, shrubs and plants, expansion of the irrigation system, concrete walking path, improvements to the observation structure including installation of new roof, new concrete flooring and new deck and fencing. Other improvements include installing 2 ADA accessible parking stalls and construction of an ADA pedestrian bridge. ow m 1 rw W-13 14 11 trg� ATTACHMENTS A. Notice Inviting Bids B. Final Schematic Design (Plans and Specifications will be available for review at office of the City Clerk) City Project No. 2015-0151 - WALNUT CREEK NATURE PARK IMPROVEMENTS PHASE II PUBLIC NOTICE IS HEREBY GIVEN that the City of Baldwin Park m'vites sealed bids for the above -stated project, and will receive such bids in the offices of the City Clerk, 14403 Pacific Avenue, Baldwin Park, California 91706, until 10-00 A.M, Thu fyn,,�� at which time the proposals will be publicly opened and read. Bidders and/or authorized agents are invited to be present. All information submitted with the bid is public information and may be subject to disclosure. i t Project Description - The general nature of work consis s of furnishing all labor, material, equipment, services, and incidentals required for the park improvements including, all clearing and demolition work, grading operations, construction of concrete pathway, installation of irrigation system, observation structure improvements, construction ol pedestrian bridge and all appurtenant work per plans and specifications. The bid items, corresponding estimated quantities, and the time allowed to complete the work are listed in the Proposal. The descriptions of bid items are defined in the Technical Provisions. Pre -Bid Meeting - A Mandatory pre-bid meeting will be held on Tuesday, July 121h f 2016 i (Ttsifezt 711 Frazier St. Baldwin Park Bid Proposals - Bids shall be sealed and plainly marked "Bid NO. 2015-0151 - Walnut Creek Nature Park Improvements PHASE Il." Bids must be prepared using the Contractor's Bid Proposal forms and all the other forms identified in the Instructions to Bidders. The forms required to complete a bid package are found in Section "B" of these Contract Documents. No bids will be accepted if not submitted using the approved forms. The Information to Bidders provides prospective bidders a summary of requirements for acceptance of bids, guidelines the City uses in awarding contracts, rules to ensure fairness in contractor procurement and guidelines to aid in interpretation of documents. The Construction Contract / Agreement define the Contract Documents which serve to control construction, work performed, and materials furnished, and includes the Specifications and Plans. Plans, Specifications, Documents - Specifications and proposal forms may be obtained at the Engineering Division office located at 14403 East Pacific Avenue, Baldwin Park, CA 91706, (626) 960-4011 on and after June 211111 2016 Monday thru Thursday between the hours of 7:30 A.M. and 6:00 P.M. A $35.00 per set, non-refundable fee is required for these specifications and proposal forms. An additional $10.00 is added to the fee, if mailed. Alternatively, the plans and specifications can be obtained on CIPList.com for free. Bid Security - Each bid must be accompanied by cash, certified check, cashier's check, or bidder's bond made payable to the City of Baldwin Park or issued by a surety admitted to do business in California, for an amount equal to at least ten percent (10%) of the amount bid. Such guaranty to be forfeited to the City of Baldwin Park should the bidder to whom the to reject any and all bids and to waive any minor irregularities in the bid documents. Bidders may not withdraw their bid for a period of sixty (60) days after the opening date. City Business License, Contractors License and Permit - Prior -to contract execution, the contractor and his/her subcontractors shall obtain a City of Baldwin Park business license. In accordance with provisions of Section 3300 of the California Public Contract Code, the City has determined that the Contractor shall possess a valid Class A California Contractor's License or other appropriate license classification under the State Contracting Code at the time the contract is bid. Failure to possess such license may render the bid non responsive. The successful bidder will be required to obtain a City encroachment permit to work in public right-of-way, issued at no fee for the project. Prevailing Wages - In accordance with the provisions of Sections 1770 et seq., of the Labor Code, the Director of the Industrial Relations of the State of California has determined the general prevailing rate of wages applicable to the work to be done. The Contractor will be required to pay to all persons employed on the project by the Contractor sums not less than the sums set forth in the documents entitled "General Prevailing Wage Determination made by the Director of Industrial Relations pursuant to California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773, 1773.1. These documents can be reviewed in the office of the City Clerk or may be obtained from the State. Contractor's Registration - In accordance with Labor Code Section 1771.1, a contractor or subcontractor shall not be qualified to (a) bid on or be listed in a bid proposal on or after March 1, 2015, or (b) engage in the performance of this Work after April 1, 2015, unless Work pursuant to labor Code Section 1725.5. Compliance Monitoring and Enforcement - C6ntractor's performance of the Work described in this Notice Inviting Bids is subject to compliance monitoring and enforcement by the California Department of Industrial Relations. Equivalent Securities - Pursuant to California Public Contract Code Section 22300, substitution of eligible and equivalent securities for any moneys withheld to ensure performance under the contract for the work to be performed will be permitted at the request and expense of the successful bidder, unless otherwise prohibited by law. wszsmx� SAN GABRIEL VALLEY EXAMINER: Thursday, June 23, 2016 Thursday, June 30, 2016 ITEM TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance Dan Wall, Public Works Directori!,51,0 P� ® June 20, 2016 SYSTEMS AND IMPLEMENTATION SERVICES FOR FINANCE, PAYROLL, BUSINESS LICENSE, HUMAN IkESOURCES, PLANNING, BUILDING, PUBLIC WORKS, ANR- CODE ENFORCEMENT. SUMMARY —1 This item approves an agreement with Tyler Technologies to provide Finance, Payroll, Busines )f License, Human Resources, Planning, Building, Public Works, and Code Enforcement Softwar System(s) and Implementation Services. FISCAL IMPACT The cost to purchase and implement the new software system is $225,432 with an estimated travel cost of $21,5 00. In the current fiscal year, $ 5 0,000 has been appropriated in account #401 - 10-140-51101-00000-2. The remaining cost of $196,932 will come from the Future Development Fund (Fund #200) and will be included in the budget for fiscal year 2016-17. The savings from the annual maintenance fee for the current system will substantially pay for the Tyler software cost by year 8 (see attachment 1). Since 2007, a General Plan Technology Fee (GPTF) has been assessed on every project submitted for plan check to the Building, Planning and Engineering Divisions. The GPTF is based upon the project's valuation with a minimum fee of $20.00. Submittals for entitlements such as a conditional use permit or design review, a flat fee of $7.00 is assessed on each suhyciltal. The estimated Year One cost for this software system is $164,730 with an estimated travel cost of approximately $8,500. It is anticipated that any hardware costs will be minimal and will also be paid by the GPTF. Beginning with the fiscal year on July 1, 2016, staff is proposing to appropriate $200,000 from Fund #235 in order to cover the Year One cost for the permitting system for Planning, Building, Code Enforcement, Public Works and Business License. Recurring annual fees of ajA%roximately $55 000 in subse�auent years would be Nai�ro-rata basis by each of the various Divisions and would come from application fees or additional application assessments and not the General Fund. Tyler Technologies, Inc. June 20, 2016 Page 2 RECOMMENDATION Staff recommends that the City Council approve the proposed agreement with Tyler Technologies, Inc. forte two systems and requisite implementation services and authorize the Mayor to execute the agreement (Attachment #2). BACKGROUND/DISCUSSION Finance and Human Resources For about a decade, Finance and HR Departments have been using Governmental & Enterprise Management Solutions (GEMS), a financial management system, supported by Harris Computer System. The system is limited for our purpose and is unable to integrate with other programs, such as permitting, planning, and community events. As such, many activities are tracked in other systems or through other means. Other limitations of GEMS include: • Inability to access to multiple screens at the same time. • Some reports do not provide grand totals. • The detail reports cannot beimported to formatted spreadsheet. • Inability to produce aging reports for our staff to determine accounts receivable collections and accounts payable payments. • Inconvenience with technical support since the company's technical support location is in a different time zone. Finance Department searched for a financial management system that would provide 2. centralized integrated system. An RFP was sent out and the City received proposals from four software companies as listed below with their proposed price: Based on the demonstrations, staff agreed that Tyler Technologies Incode system was the preferred choice for a centralized integrated system. The system would provide the City with the ability to provide all departments a user-friendly platform for requesting and tracking items such as requisitions, purchase orders, and budgets. This would streamline requests and create an electronic work flow process that would provide a proper audit trail and documentation of the approval process, which increases efficiency, internal control, and transparency. Total Total Cost Upfront Fee for 5 Travel Over 5 Years Vendor Nam. Description of Softw OStS (a) Years Costs (Estimate) Incode 0arris 21,500 # Ne"w"World- 87,630 P I ERP Inno rise 28 5 5 Denovo Ventures, LLC (C) '(a) Includes license fee, stafftraining, and implementation services. (b)Annual maintenance fee is waivedforthe Istyearandthe total is based on 4years. (c) Due to high price, no software demo was requested. Based on the demonstrations, staff agreed that Tyler Technologies Incode system was the preferred choice for a centralized integrated system. The system would provide the City with the ability to provide all departments a user-friendly platform for requesting and tracking items such as requisitions, purchase orders, and budgets. This would streamline requests and create an electronic work flow process that would provide a proper audit trail and documentation of the approval process, which increases efficiency, internal control, and transparency. Tyler Technologies, Inc. June 20, 2016 Page 3 Other noteworthy qualifications of Tyler Technologies Incode Financial system include: Detail capability gives staff a quick and easy way to see the detail behind the numbers, financial review and oversight, as well as analysis of transactions to ensure accurate reporting. Budgeting capability can generate budgets for multiple years for use in forecasting and scenario analysis. Department Heads could create, monitor, and manage their own budget at a detail level. • Implementation of online job applications and employee portals. • Provides an electronic timesheet submittal for employees. • Allows payroll to generate State Controller and IRS reports. City staff has referenced three cities that implemented Tyler Technologies system. The three cities are: City of Lake Elsinore, City of Rosemead, and City of Duarte. They all highly praised Tyler Technologies Incode system. 11 Lkmse AU�6ftij V I fn Current systems utilized by the various Divisions range between excel spreadsheets and paper files (Planning), HdL is financial system utilized for building permits and business license), Accela (Code Enforcement), and paperfiles/permits for Public Works. None of the various existing systems talk to each other or work in tandem. In an effort to have one system that is compatime wi everyone s Vierent cr1Ur17'7M1-4'MU mr 15, 2015, Community Development staff circulated a Request for Proposal (RFP) for permit tracking & streamlining Software. Responses to the RFP were due on November 5, 2015. The City received fourteen (14) responses and due to the number of responses, decided to interview the it four (4) firms ranked on a variety of criteria included in the RFP, including System Functionality, Conceptual Planning and Implementation, Overall Cost, Support & Maintenance and Quacations/References. The four (4) firms interviewed are as follows: Vendor Description of Cost for Maintenance Estimated Total Cost Over 5 Miscellaneous Name Software 'Year 'I'c=Years fee for 5 Travel ars Information Cots (Estimate) The Uses LAMA as a $323,000 $101,000 $12,180 $436,000 No CA customers, GIS is Davenport platform, web -based included Groyp Sm Gov Paladin Data Systems — $98,000 $21,000 $5,000 $187,000 GIS not included. Would require a separate dedicated both web and cloud GIS server owned and based maintained by the City. Sungard Both web and cloud $216,000 $260,000 $17,250 $493,250 GIS not included. Would based, GIS would be by require a separate dedicated the City GIS server owned and I maintained y the Ci . Tyler Cloud and/or web $164,730 $200,000 $8500 0-0 $373,230 GIS is included based Tyler Technologies, Inc. June 20, 2016 Page 4 We anticipate the software by Tyler (EnerGov) will integrate existing property assessment, business license registration, public works, code enforcement, geographic information systems and existing document imaging software (Laserfishe). The core purpose of the system is to enhance customer service, increase transparency of the City processes, ensure data accountability, reduce permit processing time, decrease unnecessary staff workload, provide consolidated reporting and permit tracking across all department and Divisions, and prevent compromised data security. The software by Tyler will track and report on all kinds of permit applications through the carious Planning, Building, Public Works, Business License an Co e En rcement processes, including the following records: owner, address, parcel, contractor, inspections, fees, receipts, license, and code enforcement actions with real time web -based input and reporting capabilities. LEGAL REVIEW e 9greeggit �.ave been reviewed bv the Citv Attornev. ALTERNATIVES 1. Execute the agreement with Tyler Technologies, Inc. (Incode and EnerGov Systems) for the Finance, Payroll, Human Resources, Building, Planning, Public Works, Code Enforcement, Business License Systems and requisite Implementation Services. 2. Maintain the current variety of different systems in each Department and upgrade at a later date. ATTACHMENTS 1. Maintenance Fee for Finance, Payroll and HR System Comparative Analysis 2. Tyler Technologies, Inc. (code System) Agreement for Software License and Implementation Services I 1 [11111*0 R1 WHEREAS, Client selected Tyler to license and/or provide the software products and perform the Lerms of this Agreement; 11 111111q� 111111 4 t4i 11 top, • "Agreement" means this License and Services Agreement, including the Exhibits thereto. • "Business Travel Policy" means our business travel policy. A copy of our current Business Travel Policy is attached as to "Client" means City of Baldwin Park, CA. "Data Storage Capacity" means the contracted amount of storage capacity for your Data identified in the EnerGov Investment Summary, which in all events shall not exceed 200 gigs of Data at any time. • "Defect" means a failure of the Tyler Software to substantially conform to the functional descriptions set forth in our written proposal to you, or their functional equivalent. Future functionality may be updated, modified, or otherwise enhanced through our maintenance and support services, and the governing functional descriptions for such future functionality will be set forth in our then -current Documentation. • "Defined Concurrent Users" means the number of concurrent users that are authorized to use the SaaS Services, as set forth in the EnerGov Investment Summary. • "Developer" means a third party who owns the intellectual property rights to Third Party Software. • "Documentation" means any online or written documentation related to the use or functionality of the Tyler Software that we provide or otherwise make available to you, including instructions, user guides, manuals and other training or self-help documentation. • "Effective Date" means the date on which your authorized representative signs the Agreement. • "EnerGov Investment Summary' means the agreed upon cost proposal for the software, products, and services attached as�5�� to Exhibit A. • "EnerGov Software" means our proprietary software, including any integrations, custom modifications, and/or other related interfaces identified in the EnerGov Investment Summary and licensed by us to you through this Agreement. • "EnerGov Statement of Work" means the implementation plan describing how our professional services will be provided to implement the EnerGov Software, and outlining your and our roles and responsibilities in connection with that implementation. The EnerGov Statement of Work is attached as Schedule I to Exhibit E. • "Force Majeure" means an event beyond the reasonable control of you or us, including, without Summary. "Third Party Products" means the Third Party Software and Third Party Hardware. • Party Software" means the third party software, if any, identified in the Investment Summary. • "Tyler" means Tyler Technologies ' Inc., a Delaware corporation. • "Tyler Software" means the EnerGov Software and the Incode • • "we", "us", "our" and similar terms mean Tyler. • • and similar terms mean Client. 1. License Grant and Restrictions. 1.1 We grant to you a license to use the Incode Software for your internal business purposes only, in the scope of the internal business purposes disclosed to us as of the Effective Date. You may make copies of the Incode Software for backup and testing purposes, so long as such copies are not used in production and the testing is for internal use only. Your rights to use the Incode Software are perpetual but may be revoked if you do not comply with the terms of this Agreement. 1.2 The Documentation is licensed to you and may be used and copied by your employees for internal, non-commercial reference purposes only. 1.3 You may not: (a) transfer or assign the Incode Software to a third party, (b) reverse engineer, decompile, or disassemble the Incocle Software; (c) rent, lease, lend, or provide commercial hosting services with the Incode Software; or (d) publish or otherwise disclose the Incode Software or Documentation to third parties. 1.4 The license terms in this Agreement afjf,y to ufdates and enhancements we maaiuovide to ou or make available to you through your Maintenance and Support Agreement. 1.5 The right to transfer the Incode Software to a replacement hardware system is included in your license. You will give us advance written notice of any such transfer and will pay us for any required or requested technical assistance from us associated with such transfer. 1.6 We reserve all rights not expressly granted to you in this Agreement. The Incode Software and Documentation are protected by copyright and other intellectual property laws and treaties. We own the title, copyright, and other intellectual property rights in the Incode Software and the Documentation. The Incode Software is licensed, not sold. 2. License Fees; You agree to pay us the license fees in the amounts set forth in the Incode Investment Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy. 1 Escrow. We maintain an escrow agreement with a third party under which we place the source code for each major release of the Tyler Software. You may be added as a beneficiary to the escrow agreement by completing a standard beneficiary enrollment form and paying the annual beneficiary fee, all of which will be provided to you upon your written request. You will be responsible for maintaining your ongoing status as a beneficiary, including payment of the then -current annual beneficiary fees. Release of source code for the Incode Software is strictly governed by the terms of the escrow agreement. 4. Llmfte&Warooiy� We warrant that the Incode Software will be without Defect(s) as long as you have a Maintenance and Support Agreement in effect. If the Incode Software does not perform as warranted, we will use all reasonable efforts, consistent with industry standards, to cure the Defect as set forth in the Maintenance and Support Agreement. MERMI lip - 0 . . . Mr-Wrp"M Services solely for your internal business purposes for the number of Defined Concurrent Users only. The EnerGov Software will be made available to you according to the terms of the SLA. You acknowledge that we have no delivery obligations and we will not ship copies of the EnerGov Software as part of the SaaS Services. You may use the SaaS Services to access updates and enhancements to the EnerGov Software, as further described in Section 2. You agree to pay us the SaaS Fees. Those amounts are payable in accordance with our Invoicing and Payment Policy. The SaaS Fees are based on the number of Defined Concurrent Users and amount of Data Storage Capacity. You may add additional concurrent users or additional data storage capacity on the terms set forth in Section J(1). In the event you regularly and/or meaningfully exceed the Defined Concurrent Users or Data Storage Capacity, we reserve the right tt charge you additional fees commensurate with the overage(s). 3. Ownership. 3.1 We retain all ownership and intellectual property rights to the SaaS Services, the EnerGov Software, and anything developed by us under this Agreement. You do not acquire under this Agreement any license to use the EnerGov Software in excess of the scope and/or duration of the SaaS Services. 3.2 The Documentation is licensed to you and may be used and copied by your employees 11 internal, non-commercial reference purposes only. 4. You may not: (a) make the EnerGov Software or Documentation resulting from the SaaS Services available in any manner to any third party for use in the third party's business operations; (b) modify, make derivative works of, disassemble, reverse compile, or reverse engine - any part of the SaaS Services; (c) access or use the SaaS Services in order to build or support, and/ assist a third party in building or supporting, products or services competitive to us; or (d) license, sell, rent, lease, transfer, assign, distribute, display, host, outsource, disclose, permit timesharing ol service bureau use, or otherwise commercially exploit or make the SaaS Services, EnerGov Softwarl or Documentation available to any third party other than as expressly permitted by this Agreemen'l we warrant that the EnerGov Software will perform without Defects during t term of this Agreement. If the EnerGov Software does not perform as warranted, we will use all reasonable efforts, consistent with industry standards, to cure the Defect in accordance with the maintenance and support process set forth in Section E(2), below, the SLA and our then current Support Call Process. I 6.1 Our SaaS Services are audited at least yearly in accordance with the AICPA's Statement on Standards for Attestation Engagements ("SSAE") No. 16, Type 2. We have attained, and will maintain, Type 11 SSAE compliance, or its equivalent, for so long as you are timely paying for SaaS Services. Upon execution of a mutually agreeable Non -Disclosure Agreement ("NDA"), we will provide you with a summary of our SSAE-16 compliance report or its equivalent. Every year thereafter, for so long as the NDA is in effect and in which you make a written request, we will • We provide secure data • •. from each • your Workstations to our servers. 6.9 For at least the past ten (1-0) years, all of our employees have undergone criminal background checks prior to hire. All employees sign our confidentiality agreement and security policies. Our data centers are accessible only by authorized personnel with a unique key entry. All other visitors must be signed in and accompanied by authorized personnel. Entry attempts to the acowa-mp unauthorized access. ��. We will provide you the various implementation -related services itemized in the Investment Summary and described in the Statements of Work. 2. ProfesMonal Servites Fej�s. You agree to pay us the professional services fees in the amounts set forth in the Investment Summaries. Those amounts are payable in accordance with our Invoicing and Payment Policy. You acknowledge that the fees stated in the Investment Summaries are good - faith estimates of the amount of time and materials required for your implementation. We will bill you the actual fees incurred based on the in -scope services provided to you. Any discrepancies in the total values set forth in the Investment Summaries will be resolved by multiplying the applicable hourly rate by the quoted hours. 3. Additional Services. The Investment Summaries contain, and the Statements of Work describes, the scope of services and related costs (including programming and/or interface estimates) required for the project based on our understanding of the specifications you supplied. If additional work is required, or if you use or request additional services, we will provide you with an addendum or change order, as applicable, outlining the costs for the additional work. The price quotes in the addendum or change order will be valid for thirty (30) days from. the date of the quote. 4. Cancellation. We make all reasonable efforts to schedule our personnel for travel, including arranging travel reservations, at least two (2) weeks in advance of commitments. Therefore, if you cancel services less than two (2) weeks in advance (other than for Force Majeure or breach by us), you will be liable for all (a) non-refundable expenses incurred by us on your behalf, and (b) daily fe associated with cancelled professional services if we are unable to reassign our personnel We wi I make all reasonable efforts to reassign personnel in the event you cancel within two (2) weeks of scheduled commitments. I 5. Services WarLgn1y. We will perform the services in a professional, Workmanlike manner, consistent with industry standards. In the event we provide services that do not conform to this warranty, we will re -perform such services at no additional cost to you. 6i Site Access and Requirements. At no cost to us, you agree to provide us with full and free access to your personnel, facilities, and equipment as may be reasonably necessary for us to provide implementation services, subject to any reasonable security protocols or other written policies provided to us as of the Effective Date, and thereafter as mutually agreed to by you and us. You fur-ther agree to provide a reasonably suitable environment, location, and space for the installation of the Incode Software and any Third Party Products, including, without limitation, sufficient electrical circuits, cables, and other reasonably necessary items required for the installation and operation of the Tyler Software and any Third Party Products. 7. You acknowledge that the implementation of the Tyler Software is a cooperative process requiring the time and resources of your personnel. You agree to use all reasonable efforts to cooperate with and assist us as may be reasonably required to meet the agreed upon project deadlines and other milestones for implementation. This cooperation includes at least working with us to schedule the implementation -related services outlined in this Agreement. We will not be to the failure by your personnel to provide such cooperation and assistance (either through action or omission). Incode Software. This Agreement includes the perio o ree maintenance an supportservices identified in the Invoicing and Payment Policy. If you have purchased ongoing maintenance and support services, and continue to make timely payments for them according to our Invoicing and Payment Policy, we will provide you with maintenance and support services for the Incode Software under the terms of our standard Maintenance and Support Agreement. if you have opted not to purchase ongoing maintenance and support services for the Incode Software, the Maintenance and Support Agreement does not apply to you. Instead, you will only receive ongoing maintenance and support on the Incode Software on a time and materials basis. addition, you will: I ^W receive the lowest under our Support Call Process; ~ ]MU berequired topurchase new releases ofthe |ncode Software, including fixes, enhancements and patches; (iii) becharged our then -current rates for support services, orsuch other rates that vvemay consider necessary toaccount for your lack ofongoing training onthe |ncode Software; UV> be charged for a minimum of two (2) hours of support services for every support call; and M not be granted access tothe support website for the |ncodeSoftware orthe Tyler Community Forum. 2. jog���. For so long as you timely pay your SaaS Fees according to the Invoicing and Payment Policy, then in addition to the terms set forth in the SLA and the Support Call Process, we 2.1 perform our maintenance and support obligations in a professional, good, and workmanlike manner, consistent with industry standards, to resolve Defects in the EnerGov Software (limitei to the then -current version and the immediately prior version); 2.3 maintain personnel that are sufficiently trained to be familiar with the EnerGov Software and Third Party Software, if any, in order to provide maintenance and support services; 2.4 make available to you all major and minor releases to the EnerGov Software (including updat(M and enhancements) that we make generally available without additional charge to customers who have a maintenance and support agreement in effect; and I 2.5 provide non -Defect resolution support of prior releases of the Energov Software in accordanc with our then -current release life cycle policy. I party secure unattended connectivity tool called Bomgar, as well as GotoAssist by Citrix. Therefore, you agree to maintain a high-speed internet connection capable of connecting us to your PCs and server(s). You agree to provide us with a login account and local administrative privileges as we may reasonably require to perform remote services. We will, at our option, use the secure connection to assist with proper diagnosis and resolution, subject to any reasonably applicable security protocols. If we cannot resolve a support issue remotely, we may be required to provide onsite services. In such event, we will be responsible for our travel expenses, unless it is determined that the reason onsite support was required was a reason outside our control. Either way, you agree to provide us with full and free access to the EnerGov Software, working space, adequate facilities within a reasonable distance from the equipment, and use of machines, attachments, features, or other equipment reasonably necessary for us to provide the maintenance and support services, all at no charge to us. We strongly recommend that you also maintain your VPN for backup connectivity For the avoidance of doubt, SaaS Fees do not include the following services* (a) onsite support (unless Tyler cannot remotely correct a Defect in the EnerGov Software, as set forth above); (b) listed in our then -current Support Call Process. Requested services such as those outlined in this section will be billed to you on a time and materials basis at our then current rates. You must request those services with at least one (1) weeks' advance notice. To the extent there are any Third Party Products set forth in the Investment Summaries, the following terms and conditions will apply: Third Pany Hardware� We will sell, deliver, and install onsite the Third Party Hardware, if you have purchased any, for the price set forth in the Investment Summaries. Those amounts are payable in accordance with our Invoicing and Payment Policy. 2. TMEd Upon payment in full of the Third Party Software license fees set forth in the Incode Investment Summary, if any, you will receive a non -transferable license to use such Third Party Software and related documentation for your internal business purposes only. Your license rights to such Third Party Software will be governed by the Third Party Terms. 2.1 We will install onsite the Third Party Software listed in your Incode Investment Summary. The installation cost is included in the installation fee in the Incode Investment Summary. 2.2 if the Developer charges a fee for future updates, releases, or other enhancements to the Third Party Software listed in your Incode Investment Summary, you will be required to pay such additional future fee. 2.3 The right to transfer the Third Party Software listed in the Incode Investment Summary to a replacement hardware system is governed by the Developer. You will give us advance written notice of any such transfer and will pay us for any required or requested technical assistance from us associated with such transfer. 3. Third Party Software — EnefGOV. As part of the SaaS Services, you may receive access to Third Party Software as listed in the EnerGov Investment Summary and related documentation for internal business purposes only. Your rights to the Third Party software listed in the EnerGov Investmeril Summary, if any, will be governed by the Third Party Terms. 4.!Third P hir• Party Products Warranties. 4.1 We are authorized by each Developer to grant or transfer the licenses to the Third Party Softwar 4.2 The Third Party Hardware will be new and unused, and upon payment in full, you will receive fre and clear title to the Third Party Hardware. 4.3 You acknowledge that we are not the manufacturer of the Third Party Products. We do not warrant or guarantee the performance of the Third Party Products. However, we grant and pass through to you any warranty that we may receive from the Developer or supplier of the Third Party Products. 5If you have a Maintenance and Support Agreement in effect for the Incode Softwar you may report defects and other issues related to the Third Party Software listed in the Incode Investment Summary directly to us, and we will (a) directly address the defect or issue, to the exte it relates f• interface with the Third Party Software; and/or (b) facilitate resolution with the Developer, unless that Developer requires that you have a separate, direct maintenance agreem in effect with that Developer. In all events, if you do not have a Maintenance and Support Agreement in effect with us, you will be responsible for resolving defects and other issues related the Third Party Software directly with the Developer. ITVX•_ • r� ]hypL . We will invoice you for all fees set forth in the Investment Summaries per our Invoicing and Payment Policy, subject to Section 2. If you believe any delivered software or service does not conform to the warranties in this Agreement, you will provide us with written notice within thirty (30) days of your receipt of the applicable invoice. The written notice must contain reasonable detail of the issues you contend are in dispute so that we can confirm the issue and respond to your notice with either a justification of the invoice, an adjustment to the invoice, or a proposal addressing the issues presented in your notice. We will work with you as may be necessary to develop an action plan that outlines reasonable steps to be taken by each of us to resolve any issues presented in your notice. You may withhold payment of the amount(s) actually in dispute, and only those amounts, until we complete the action items outlined in the plan. If we are unable to complete the action items outlined in the action plan because of your failure to complete the items agreed to be done by you, then you will remit full payment of the invoice. We reserve the right to suspend delivery of all services, including maintenance and support services, if you fail to pay an invoice not disputed as described above within fifteen (15) days of notice of our intent to do so. terminated as set forth below. After the first day of the month following the Effective Date, this Agreement will renew automatically for additional one (1) year renewal terms at our then - current SaaS Fees unless terminated in writing by either party at least sixty (60) days prior to the end of the then -current renewal term. Your right to access or use the EnerGov Software and the SaaS Services will terminate at the end of this Agreement. You acknowledge that continued access to the SaaS Services is contingent upon your timely payment of SaaS Fees. If you fail to timely pay the SaaS Fees, we may discontinue the SaaS Services and deny your access to the Tyler Software. We may also terminate this Agreement if you don't cure such failure to pay within forty-five (45) days of receiving written notice of our intent to terminate. 1.2 incode Software. The license grant to the Incode Software is perpetual, subject to the restrictions set forth in Section C. you believe we have materially breached this Agreement, you will invoke the Dispute Resolution clause set forth in Section J(3). You may terminate this Agreement for cause in the event we do not cure, or create a mutually agreeable action plan to address, a material breach of this Agreement within the thirty (30) day window set forth in Section J(3). In the event of termination for cause, you will pay us for all undisputed fees and expenses related to the software, products, and/or services you have received, or we have incurred or delivered, prior to the effective date of ter-iii-iiation. 3. if you should not appropriate or otherwise receive funds sufficient to purchase, lease, operate, or maintain the software or services set forth in this Agreement, you may unilaterally terminate this Agreement effective on the final day of the fiscal year through which you have funding. You will make every effort to give us at least thirty (30) days written notice prior to a termination for lack of appropriations. In the event of termination due to a lack of appropriations, you will pay us for all undisputed fees and expenses related to the software and/or services you have received, or we have incurred or delivered, prior to the effective date of termination. Any disputed fees and expenses must have been submitted to the Invoice Dispute process set forth in Section G(2) at the time of termination in order to be withheld at termination. You will not be entitled to a refund or offset of previously paid license and other fees. 4. Force_Ma*eure. Except for your payment obligations, either you or we may terminate this j Agreement if a Force Majeure event suspends performance of scheduled tasks for a period of forty- five (45) days or more. In the event of termination due to Force Majeure, you will pay us for all undisputed fees and expenses related to the software and/or services you have received, or we have incurred or delivered, prior to the effective date of termination. Any disputed fees and expenses must have been submitted to the Invoice Dispute process set forth in Section G(2) at the time of termination in order to be withheld at termination. You will not be entitled to a refund or offset of previously paid license and other fees. 1. Intellectual Pro rt lnfringytet�menit Ind n ifi cation. 1.1 We will defend you against any third party claim(s) that the Tyler Software or Documentation infringes that third party's patent, copyright, or trademark, or misappropriates its trade secrets and will pay the amount of any resulting adverse final judgment (or settlement to which we consent). You must notify us promptly in writing of the claim and give us sole control over its •= or settlement. You agree to provide us with reasonable assistance, cooperation. anx information in defending the claim at • •' 1.2 Our obligations under this Section l(l) will not apply to the extent the claim or adverse final 'Ir judgment is based • • (a) use • a previous version of the Tyler Software and the claim would have been avoided had you installed and used the current version of the Tyler Software, and we provided notice of that requirement to you; (b) combining the Tyler Software with any product or device not provided, contemplated, or approved by us; (c) altering or modifying the Tyler Software, including any modification by third parties at your direction •I • permitted by you; (d) use of the Tyler Software in contradiction of this Agreement, including with non -licensed is parties; or (e) willful infringement, including use of the Tyler Software after we notify you to discontinue use due to such a claim. 13 If we receive information concerning an infringement or misappropriation claim related to the Tyler Software, we may, at our expense and without obligation to do so, either: (a) procure for you the right to • its use; • modify it to make it non -infringing; • (c) replace it with a functional `• in which case you will stop running the allegedly infringing Tyler Softwarz immediately. Alternatively, we may decide to litigate the claim to judgment, in which case you may continue to use the Tyler Software consistent with the terms • this Agreement. 1.4 If an infringement or misappropriation claim is fully litigated and your use of the Tyler Software is enjoined by a court of competent jurisdiction, in addition to paying any adverse final •' (or settlement to which we consent), we will, at our option, either: (a) procure the right • continue its use; (b) modify it to make it non -infringing; (c) replace it with a functional equivalent; or (d) terminate your license and refund the license fees paid for the infringing Tyler Software, as depreciated on a straight-line basis measured over seven (7) years from the Effective Date. We will • those options in the order listed herein. This section provides your exclusive remedy for third party copyright, patent, or trademark infringement and trade secret misappropriation claims. 2.1 We will indemnify and hold harmless you and • agents, officials, and employees from and against any • all f. •. claims, losses, liabilities, damages, costs, and '::•• (including reasonable •`. fees and • for (a) personal injury • property damage to the extent caused • our negligence or willful misconduct; or (b) our violation • a law applicable to our performance under this Agreement. You must notify us promptly in writing of the claim and give us sole control over its • or settlement. You agree to provide us with reasonable assistance, cooperation, and information in defending the claim at our expense. 2.2 •. the extent permitted by applicable law, you will indemnify and hold harmless us and our agents, officials, and employees from and against any and all third -party claims, losses, liabilities, damages, costs, and expenses (including reasonable attorney's fees and costs) for personal injury or property • to the extent caused by your negligence •:i willful misconduct; or • your violation • a law applicable to •' performance under this Agreemen I We will notify you promptly in writing of the claim and will give you sole control over its defen or settlement. We agree to provide you with reasonable assistance, cooperation, and information in defending the claim at your expense. I 3. DISCLAIMER. r' THE EXPRESS WARRANTIES'i f r IN THIS AGREEMENT AND TO THE MAXIMUM r BY APPLICABLE + DISCLAIM ALL OTHER WARRANTIES AND CONDITIONS,IMPLIED, r., STATUTORY, INCLUDING, NOT LIMITED TO, ANY IMPLIED WARRANTIES, DUTIES, OR CONDITIONS OF MERCHANTABILITY OR FITNESS FOR a PARTICULAR PURPOSE. 4. LIMITATION OF LIABILITY. EXCEPT AS OTHERWISE EXPRESSLY SET FORTH IN THIS AGREEMENT, OUR LIABILITY FOR DAMAGES ARISING OUT OF THIS AGREEMENT, WHETHER BASED ON A THEO OF CONTRACT OR TORT, INCLUDING NEGLIGENCE AND STRICT LIABILITY, SHALL BE LIMITED TO YOUR DIRECT DAMAGES, • TO EXCEED •" TO FORMAL TRANSITION FORTHMAINTENANCE AND SUPPORT FOR THE INCODE SOFTWARE, THE TOTAL ONE-TIME FEES SET itE INVESTMENT SUMMARY PLUS THE TOTALYEAR ONESAAS FEES SET FORT IN THE ENERGOV INVESTMENTSUMMARY;OR AFTER FORMAL R+ • TO +: a AND SUPPORT FOR•r • ANNUAL MAINTENANCEAND SUPPORT FEE FOR THE INCODE SOFTWARE PLUS THE THEN -CURRENT ANNUAL SAAS FEES FOR TH ENERGOV SOFTWARE.• AGREEMENT ARE SET IN RELIANCE UPON THIS LIMITATION OF +FOREGOING LIMITATION OF LIABILITY+ NOT .. iy CLAIMSARE i • r 5. EXCLUSION OF DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL WE BE LIABLE FOR ANY +INCIDENTAL,r - OR CONSEQUENTIAL DAMAGES WHATSOEVER,HAVE ADVISED OF POSSIBILITY OF DAMAGES. 6. I(ts0irahte. During the course of performing services under this Agreement, we agree to maintain the following of . . of $1,000,000; • Automobile r of 111{+i Professional Li.r of at least $1,000,000;i! Workers• +- •n complying with applicable. e. andExcess/Umbrella Liability of at least $5,000,000. We will add you as an additional insured to our Commercial General Liability and Automobile Liability policies, which will automatically add you as an additional insured to our r - .r policy as well. We will provide • r ` of insurance upon yourrequest. 11111, AVON • • • i • at our then -current list price, by executing a mutually agreed addendum. If no rate is provided in e Investment Summary, or i ., twelve months. expired, you may purchase additional products and services at our then -current list price, also by executing a mutually agreed addendum. The terms of this Agreement will control any such additional purchase(s)i unless otherwise specifically provided in the sir' 2. Op��M Pricing for any listed optional products and services in the Investment Summary wi be valid for twelve (12) months from the Effective Date. 3. Dioute 1 Youagree to provide with writtennoticewithin 1 of becomin aware of dispute. You •cooperate toreasonably. disputes, including,`:i •a by party,i•r •r representative tomeet and good faith negotiations with our appointed senior repror representatives will convene within thirty (30) days of the written dispute notice, unless otherwise agreed. All meetings not subject to disclosure under Federal Rule of Evidence 408 or any similar applicable state rule. If we fail to resolve the dispute, either of us may assert our respective rights and remedies in a court of competent jurisdiction. Nothing in this section shall prevent you or us from seeking necessary injunctive relief during the dispute resolution procedures. 4. Taxes. The fees in the Investment Summaries do not include any taxes, including, without limitation, sales, use, or excise tax. If you are a tax-exempt entity, you agree to provide us with a tax-exempt certificate. Otherwise, we will pay all applicable taxes to the proper authorities and you will reimburse us for such taxes. If you have a valid direct -pay permit, you agree to provide us with a copy. For clarity, we are responsible for paying our income taxes, both federal and state, as applicable, arising from our performance of this Agreement. N_ . We will not discriminate against any person employed or applying for employment concerning the performance of our responsibilities under this Agreement. This discrimination prohibition will apply to all matters of initial employment, tenure, and terms of employment, or otherwise with respect to any matter directly or indirectly relating to employment concerning race, color, religion, national origin, age, sex, sexual orientation, ancestry, disability that is unrelated to the individual's ability to perform the duties of a i.iijob or position, height, weight, marital status, or political affiliation. We will post, where appropriate, all notices related to nondiscrimination as may be required by applicable law. 6. E -Verify. We have complied, and will comply, with the E -Verify procedures administered by the U.S. Citizenship and Immigration Services Verification Division for all of our employees assigned to your project. 7. We will not subcontract any services under this Agreement without your prior written consent, not to be unreasonably withheld. & 816dirig Eft(ILNNqOAAss�s� This Agreement shall be binding on, and shall be for the benefit of, either your or our successor(s) or permitted assign(s). Neither party may assign this Agreement without the prior written consent of the other party; provided, however, your consent is not required for an assignment by us as a result of a corporate reorganization, merger, acquisition, or purchase of substantially all of our assets. 5. Force Maieure. Except for your payment obligations, neither party will be liable for delays in performing its obligations under this Agreement to the extent that the delay is caused by Force Majeure; provided, however, that within ten (10) business days of the Force Majeure event, the party whose performance is delayed provides the other party with written notice explaining the cause and extent thereof, as well as a request for a reasonable time extension equal to the estimated duration of the Force Majeure event. 10. No Intended Third Paqy Bffneficii1ries, This Agreement is entered into solely for the benefit of you and us. No third party will be deemed a beneficiary of this Agreement, and no third party will have the right to make any claim or assert any right under this Agreement. This provision does not affect the rights of third parties under any Third Party Terms. 11. Entire Aareem6fit; Amendment. This Agreement represents the entire agreement between you and us with respect to the subject matter hereof, and supersedes any prior agreements, understandings, and representations, whether written, oral, expressed, implied, or statutory. This Agreement may only be modified by a written amendment signed by an authorized representative of each party. 12i if any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement will be considered valid and enforceable to the fullest extent permitted by law. 13. No Waiver. In the event that the terms and conditions of this Agreement are not strictly enforced by either party, such non -enforcement will not act as or be deemed to act as a waiver or modification of this Agreement, nor will such non -enforcement prevent such party from enforcing each and every term of this Agreement thereafter. 14. Inclebericlont Contractor. We are an independent contractor for all purposes under this Agreement. 15. t(�� All notices or communications required or permitted as a part of this Agreement, such as notice of an alleged material breach for a termination for cause or a dispute that must be submitted to dispute resolution, must be in writing and will be deemed delivered upon the earlier of the following: (a) actual receipt by the receiving party; (b) upon receipt by sender of a certified mail, return receipt signed by an employee or agent of the receiving party; (c) upon receipt by sender of proof of email delivery; or (d) if not actually received, five (5) days after deposit with the United States Postal Service authorized mail center with proper postage (certified mail, return receipt requested) affixed and addressed to the other party at the address set forth on the signature page hereto or such other address as the party may have designated by proper notice. The consequences for the failure to receive a notice due to improper notification by the intended receiving party of a change in address will be borne by the intended receiving party. 16. You agree that we may identify you by name in client lists, marketing presentations, a l promotional materials. (7. Cbddji�ht[Alt . Both parties recognize that their respective employees and agents, in the course o performance of this Agreement, may be exposed to confidential information and that disclosure o such information could violate rights to private individuals and entities, including the parties. Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes, without limitation, personal identifying information (e.g., social security numbers) and trade secrets, each as defined by applicable state law. Each party agrees that it will not disclose any confidential information of the other party and further agrees to take all reasonab anY appropriate action to prevent such disclosure by its employees or agents. The confidentiality covenants contained herein will survive the termination or cancellation of this Agreement. This obligation of confidentiality will not apply to information that: I (a) is in the public domain, either at the time of disclosure or afterwards, except by breach of this Agreement by a party or its employees or agents; (b) a party can establish by reasonable proof was in that party's possession at the time of initial disclosure; (c) a party receives from a third party who has a right to disclose it to the receiving party; or (d) is the subject of a legitimate disclosure request under the open records laws or similar applicable public disclosure laws governing this Agreement; provided, however, that in the 18. Business License. In the event a local • license is required for us to perform services hereunder, you will promptly notify us and provide us with the necessary paperwork and/or contact information so that we may timely obtain such license. 19. Goverriinia Law. This Agreement will be governed by and construed in accordance with the laws of your state of domicile, without regard to its rules on conflicts • law. 20. Mult . A Originals ap&Authorized Signatures. This Agreement may be executed in multiple originals, any of which will be independently treated as an original document. Any electronic, faxe scanned, photocopied, or similarly reproduced signature on this Agreement or any amendment hereto will be deemed an original signature and will be fully enforceable as if an original signature. Each party represents to the other that the signatory set forth below is duly authorized to bind th party to this Agreement. I 2 1. Coop . To the maximum extent permitted by applicable law, we agree that this Agreement may be used as a cooperative procurement vehicle by eligible jurisdictions. We reserve the right to '• and customize the terms and conditions set forth herein, including but not limited to pricing, to the scope and circumstances of that cooperative procurement. ��=MRWIIVIM ! Iffl? III IT 11 111 Exhibit A Investment Summaries Schedule 1: EnerGov Investment Summary Schedule 2: Incode Investment Summary Exhibit B • and Payment Policy Schedule 1: Business Travel Policy Exhibit C Incode Maintenance and Support Agreemeni Schedule 1: Support Call Process Exhibit D EnerGov Service Level Agreement Exhibit E Statements • • Schedule 1: EnerGov Statement • • Schedule 2: Incode Statement of Work Exhibit F Third Party Terms I a A V I of the clate(s) set for-th below. ffzmlszmz»£!:� By, Name: Title: Date: -- Address 4:»t»« Tyler Technologies, Inc. One Tyler Drive Yarmouth, ME 04096 Name: Title: 'Address for Notices: City of Baldwin Park 1,W#»<»«!» ?< Avenue tyler 1khoolcoPe-9 Exhibit A hTf, us to you under the Agreement. The Investment Summaries are effective as of the Effective Date Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. MUMMU= Exhibit A Schedule I EnerGov Investment Summary $105,250,00 S500M Summary One Time Fees Recurring Fees Total SaaS SOM 554,980-00 Tow 7Yler Software $0M $0,00 Total Tyler Services S109,250W $5000 Tc4alard Party Ha re, 1t Pe and SUM 50,00 Services Summary Total 5100,E .00 S55.480.00 Year One Contract Total $1184,730.00 Estimated Travel Expenses $8,500.00 co ears L-Flamung ;cq=rs BitteBem Fmm orAdobt Acrobat ha. Eneff'ov Monthly fifts are manded. exdu&ng Cents. Exhibit A S_6edule 2 Incode Investment Summary Investinent Summary tyler Ross Tam City of BaldvAn Park Contractil)#1 2016-0195 Prepared for: City of Ba1 Park Contact Person: Rose Tam Issue Date: 04r27116 Address: 14403 East Pacffic Avenue Bal 'n Park, CA 91706 Phone: 626-980-4011 EA 254 Sales Rep: K. Wingot' Fax: Email: rtarn@bsldvArparkcorn Tax Exempt Yes/No Product, Service & Equipment sm upon Upon Available I Upon Earlier As Doilversd Annual Fees --Execution Download Date —, Of, Total Applications Software License Fees - WCODE Financtal Suite 14,253 34,208 8,552 57,013 31,D00 License Fees - INCODE Personnel Management Suits 5,913 14,190 3,548 23,650 License Fees - INCODE Cuslomer ReJeffonship Management Suite 5,363 12,870 3,218 21,450 License Fees - WCODE Document Management Suite 5,375 12,900 3,225 21,500 Less Discount (4.635) (11,125) (2,781) (18;542} Total Professional Services implementation 57,000 57,000 Prqtact Management & Final implementation 20,361 20,361 Data Conversion 43,000 43,000 Annual Services Tyler On Demand - T34ar U 950 Totals 15,761 120.361 L_ 225,432 L 31,950 Earlier affirst use of Tyler Software in live produedan or 180 days from the date the Tyler Software is made available for downloading. Ptease Note: Travel expenses wiff be billed as Inounred. Annual Fees for the abovettenis for 5 years wfl be as follows: Year I - $31,950 Year 2- S32 909 Years- $33,896 Year4- S34,913 Year 5-S36,061 Software Licenses Rose Tam City of BakiWn Past Aprfl 27, 2016 Estinated MY I'louts, 5011yipas Care Rnancials 88 11,000 (General Ledger, Bualgel Prep, Bank Recon, Accounts Payable) Posit he Pay Purchasing 36 4,500 Fixed Assets 16 ZODO Project Accounting 12 1,500 , , Re r sonnet tilanagemant 80 10,000 Employee Sell Service (Number of FTE Employees) 150 60 7,500 (Employee Porlef) ESS Time & Attendance (Number of FTE Employees) 150 60 7.500 32 4,030 (Support CrooWIDobc Cards 74a ETS, PC/ Compliaro) Cashiering Receipt Import (Gonefic Interface) Included Included Miscellaneous Accounts ReceiYable 16 2,0D0 'PuW�t'/t:A`u Incode Printing and Reporting Solutions Standard Forms Package Included Included (4 Overlays W Financials, 5 Ovedays for CRM, 1 Lop) Secure Signatures (includes 2 slanatures) Included Included Output Director Output Director a 1,000 (Base Engine, Pont Output Channel Tyler Content Management Output Channel, Email Output Channel) cona" hilbragememt Tyler Content Drager Standard Edition (TCM SE) 48 6,000 (Unlimited Ftdl & Retrieval Licenses, Multiple Scan Stations, Advanced OCR content Mandger for Inca* Applilrafforns) Note: Proposal includes unlirdleed users on all software applications as wall as no additional license fees for future upgrades to software applications Proresgionad S"View Business Process R"0w0.%W*rY 32 4,01)0 Pr(W libnagement 12,361 Post Irnplamerration Onsite Assistance 32 4,0DD Idende AppilkabM Subtabst 456 57,DDD PtokEswmi Services 64 16,361 Pnsdrred Gliand: Diaccumt kaland System Software Total 5M 73,361 Anna 'Coo--- --- _- 4 12,361 4,0D0 123,613 57,0D0 31,00 2D,361 (113,542) 105, 671 77,361 31,00 Professional Services Rose Tam City of Baldwin Park April 27, 2016 onversian Services 0 Pyra"amulina Fea General ledger Chart ofAccmnts Budget (2 yews 4 Current) Transaction History (2 years + Current) Accounts Payable Vendor Master Info, address, primary contact 1099 Balances (current year) Transaction His (2 years + Current) Vendor Notes, Additional Contacts Fixed Assets - Assets information with improwments, Whole only, no history) Project Accounting Project Notes, Accounts (Open Projects Only) Project Account Budgets (Open Projects Only) Protect Account Detad (Open Pre is Only) Personnel ManaimmentlPayroll - Basic Employee Information - employee master, address, pfirnary contact, standard dates (Le hire, birth, termination, leave), standard phones (work, home, cell), currant direct deptaft, current position, retirement, employee deductions, employee taxes Current Year Lea." Balances Current Year detailed employee pay tristory - paycheck earnings, coming ulistribution, deductions and taxes OR current year quarterly summarized history Direct Deposit aped history 2 years + Current Detailed Employee Information - Additional contacts, dependent details, notes, additional dates fi.e. annJaersary, sernaritig, additional pharres (i, a, spouse, tax) 6,000 tyler 1,000 500 U-stimaded 500 Services Canyer3lon Fee 6,000 a 1,000 500 4 500 5,000 4 500 1,01y0 a 1,000 1,000 4 500 3,000 a 1,()00 3,500 a 1,ODO W 4 50D 1,000 a 1,000 Conversion Services Total 30,000 104 13,000 43�M Tyler On ler vll� tyler Rose Tam City of Baldwin Park ya°r icgi April 27, 2019 erayic� Annual Fee ] 6ert3n L�arreord � ��Nr.� m Tyler U Subscription G - F4earning courses milable far all emplayeee during the subscription petidd Unfinnited access to hundreds of s4earning courses spanning the entire suite of Tyter applications -Unfinnited access toon-demand Cvnbinuing Professional Education credit courses certified by NASBA standards Unlimited access t® Government compliance courses such as HIRAA Compliance, Red Flag Rules, and Workplace Harassment Prevention Available 24F New courses cr ted continually TYMri °ras alcxpa a, Inc rs ralloslefed wth the tea . 6 Assodabonof State Boards afAc rr (NASBA} as d suers of c*nfinuing profeesiDnal educetyon an the t+ sU aansi Redid try of CPE Sponsara, State boards of accountancy how firW outharity on the eaceptarme of rractawaouat 4govrses for GPE wadit. Cwnplaints regarding registered sponsors may be submitted to Me Nafforal Registry of GRE Spavmors Ihmugh its 4s?Pe; 4ea e"t.my TyWOnline Training Center T tyler technokgies Exhibit B Invoicing and Payment Policy WOU 1.1 License Fees: License fees for the Incode Software are invoiced as follows- (a) 25% on the Effective Date; (b) 60% on the date when we make the applicable Incode Software available to you for downloading (the "Available Download Date"); and (c) 15% on the earlier of use of the Incode Software in live production or 180 days after the Available Download Date. 1.2 Maintenance and Support Fees: Year 1 maintenance and support fees are waived through the earlier of (a) availability of the Incode Software for use in a live production environment or (b) one (1) year from the Effective Date. Year 2 maintenance and support fees are payable on that earlier -of date, and subsequent maintenance and support fees are invoiced annually in advance of each anniversary thereof. The foregoing notwithstanding, annual maintenance fees for the Incode Software included in the Investment Summary as of the Effective Date are as follows: Year 2 - $32,909.00; Year 3 - $33,896.00; Year 4 - $34,913.00; Year 5 - $36,061.00. Your fees for each subsequent year will be set at our then -current rates. WOMMUSHUM 2.1 SaaS Fees' SaaS Fees are invoiced on an annual basis ' beginning on the Effective Date. Your annual SaaS fees for year 1 are set forth in the EnerGov Investment Summary. Thereafter, your annual SaaS fees will be at our then -current rates. other professional services (including training) are billed and invoiced as delivered, at the rates set forth in the Investment Summaries. #"2 %ls A, wasM &" 2 w ! yc,"... i t wKr,4#1 have been quoted as fixed -fee services, they will be invoiced 50% upon your acceptance of the Business System Design document, by module, and 50% upon your acceptance of custom desktop procedures, by module. If you have purchased any Business Process Consulting services and they are quoted as an estimate, then we will bill you the actual services delivered on a time and materials basis. 3.3 Conversions: Fixed -fee conversions are 'invoiced 50% upon 'initial •: ivery o t e converte ii data, • conversion option, and 50% upon Client acceptance to i.:• the converted data into Live/Production environment, by conversion option. Where conversions are quoted as • we will bill you the actual services delivered on a time and materials basis. 3.4 Requested Modifications to the Tyler Software: Requested modifications to the Tyler Software are invoiced 50% upon delivery of specifications and 50% upon delivery of the applicable modification. You must report any failure of the modification to conform to the specifications within thirty (30) days of delivery; otherwise, the modification will be deemed to be in compliance with the specifications after the 30 -day window has passed. You may still report Defects to us as set forth in the Maintenance and fi• Agreement. 3.5 Other Fixed Price Services: Other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning Services" are provided, payment will be due upon delivery of the Implementation Planning document. 3.6 Change Management Services: If you have purchased any change management services, those services will be invoiced in the following amounts and upon the following milestones-, 4.1 Third PartySoftware License Fees: License fees for Third Party So ware, i any, are nvoice when we make it .• to you for downloading. 4.2 Third PartySoftwore Maintenance: The first year maintenance for the Third Party Software is invoiced when we make it available to you for downloading. 4.3 Third Party Hardware: Third Party Hardware costs, if any, are invoiced upon delivery. U 66ks. The service rates in the Investment Summaries do • include travel expenses. Expenses will be billed as incurred and only in accordance with our then -current Business Travel Policy, plus a 10% travel agency processing fee. Our current Business Travel Policy is attached to this Exhibit B at Schedule 1. Copies of receipts will be provided upon request; we reserve the right • charge you an administrative fee depending • the extent ► your requests. Receipts for miscellaneous items less than twenty-five dollars and mileage logs are not available. Paymen . Payment for undisputed invoices is due within forty-five (45) days of the invoice date. We prefer to receive payments electronically. Our electronic payment information is: Bank: Wells Fargo Bank, N.A. 420 Montgomery San Francisco, CA 94104 ABA: 121000248 Account: 4124302472 Beneficiary: Tyler Technologies, Inc. —Operating tyler IeOnolog�ies Exhibit B Schedule 1 1. « AirTravel Tyler's Travel Management Company (TMC) will provide an employee with a direct flight within -t'r.faft dwes not add more than three hours to the employee's total trip duration and the fare is within $100 (each way) of ©e lowest logical fare. If a net savings of $200 or more (each way) »»«« 4 + through a -*#xvr*tW flight that is within two hours before or after the rea-uested !»w »»- time and that does not add more than three hours to the employee's total trip duration, the connecting flight should be accepted. NOROOM. 1 011111(011011 two (2) weeks in advance of,. A seven day advance booking requirement is mandatory. When booking less than seven days in advance, management approval will be required. I T; .V. Baggage Fees 0 . . - 11 11 11111111111 111�� . .. - 0 a »»6w z,».«+:!11 ..»<.<,.1 .« -z«.:.-11 a;.==+_, III � ����il: 11 i lill��ll����������l�����%%f z.0 M 11II 4 Up to five days = one checked bag 0 Six or more days = two checked bags mwff-mmk�- &2�, Mileage Allowance — Business use of an employee's private automobile will be reimbursed at y- - r heurreIRS allowable rate, plus .«,1« <6cossfor tolls and parking. Mileage will be calculated - by using the employee's office as the starting and ending point, in compliance with IRS regulations. Employees who have been designated a home office should calculate miles from their home. RIMUMMM Employees are authorized to rent cars only in conjunction with air travel when cost, convenience, and the specific situation reasonably require their use. When renting a car for Tyler business, employees should select a "mid-size" or "intermediate" car. "Full" size cars may be rented when three or more employees are traveling together. Tyler carries leased vehicle coverage for business car rentals; additional insurance on the rental agreement should be declined. •.:,:i ii �� I f �nd from airports when less expensive means of transportation are unavailable or impractical. The actual fare plus a reasonable tip (15-18%) are reimbursable. In the case of a free hotel shuttle to the airport, tips are included in the per them rates and will not be reimbursed separately. MERMUM-13M ITMITITER I - . 1§0161 . 0 WON (Q 1,114MMM1111-NIP 1-2 1 1 1 - 11' 1 days as opposed to nours. rarK ana Tly •i i:'.: IULdteu Morne .•) 1T1dJ'd15U U-_ 1 0 extended trips that would result in excessive parking charges, public transportation to/from the airport should be considered. Tolls will be reimbursed when receipts are presented. 00ii_, - Tyler's TIVIC will select hotel chains that are well established, reasonable in price, and conveniently located in relation to the traveler's work assignment. Typical hotel chains include Courtyard, Fairfield Inn, Hampton Inn, and Holiday Inn Express. If the employee has a discount rate with a local hotel, the hotel reservation should note that discount and the employee should confirm the lower rate with the hotel upon arrival. Employee memberships in travel clubs such as AAA should be noted in their travel profiles so that the employee can take advantage of any lower club rates. 'Wo—TR—ows—or canceii.iii n Tees are not Mr7f Rw.Rijnee an s no •1 1. hotel's cancellation policy. Tips for maids and other hotel staff are included in the per them rate and are not reimbursed separately. per them rates published by the General Services Administration. Incidental expenses include tips to maids, hotel staff, and shuttle drivers and other minor travel expenses. Per them rates are availableat www,gsa.gov 1percriem. For each full day of travel, all three meals are reimbursable. Per diems on the first and last day of a trip are governed as set forth below. I Depart after 12:00 noon Return after 7:00 p.m.* Breakfast Breakfastan•lunch Breakfast, lunch and dinner The reimbursement rates for individual meals are calculated as a percentage of the full day per them as follows: • Breakfast 15% • Lunch 25% • Dinner 60% �vent they return home after 7:00 p.m.* mlllllffrftr.-MMWTINW!: WTMOWT19-• t: Employees who travel may need to access their e-mail at night ' Many hotels provide free high speed internet access and Tyler employees are encouraged to use such hotels whenever possible. If an employee's hotel charges for internet access it is reimbursable up to $10.00 per day. Charges for internet access at airports are not reimbursable. 0 or"q� jes Og E�hiblt C We will provide you with the following maintenance and support services for the Incode software. Term. We provide maintenance and support services on an annual basis. The initial term commences on the Effective Date and remains in effect for one (1) year. The term will renew automatically for additional one (1) year terms unless terminated in writing by either party at least thirty (30) days prior to the end of the then -current term. We will adjust the term to match your first use of the Incocle Software in live production if that event precedes the one (1) year anniversary of the Effective Date. 2. Mal4enance and Sim� Fees. Your year 1 maintenance and support fees for the Incode Software are listed in the Incode Investment Summary, and your payment obligations are set forth in the Invoicing and Payment Policy. We reserve the right to suspend maintenance and support services if you fail to pay undisputed maintenance and support fees within thirty (30) days of our written notice. We will reinstate maintenance and support services only if you pay all past due maintenance and support fees, including all fees for the periods during which services were suspended. 3. Maintenance and SiI Serviices. As long as you are not using the Help Desk as a substitute for our training services on the Incode Software, and you timely pay your maintenance and support fees, we will, consistent with our then -current Support Call Process: 3.1 perform our maintenance and support obligations in a professional, good, and workmanlike manner, consistent with industry standards, to resolve Defects in the Incode Software (limited to the then -current version and the immediately prior version); provided, however, that if you modify the Tyler Software without our consent, our obligation to provide maintenance and support services on and warrant the Tyler Software will be void; 3.4 provide you with a copy of all major and minor releases to the Incode Software (including updates and enhancements) that we make generally available without additional charge to customers who have a maintenance and support agreement in effect; and 3.5 provide non -Defect resolution support of prior releases of the Incode Software in accorclan with our then -current release life cycle policy. i �ffgmlffl =141111UMMI111I M111 1111MIRRI! 1 111911 IMIRI, III I� III I I 1 0 0 m services remotely. Currently, we use a third -party secure unattended connectivity tool called Bomgar, as well as GotoAssist by Citrix. Therefore, you agree to maintain a high-speed internet connection capable of connecting us to your PCs and server(s). You agree to provide us with a login account and local administrative privileges as we may reasonably require to perform remote services. We will, at our option, use the secure connection to assist with proper diagnosis and resolution, subject to any reasonably applicable security protocols. if we cannot resolve a support issue remotely, we may be required to provide onsite services. In such event, we will be responsible for our travel expenses, unless it is determined that the reason onsite support was required was a reason outside our control. Either way, you agree to provide us with full and free access to the Tyler Software, working space, adequate facilities within a reasonable distance from the equipment, and use of machines, attachments, features, or other equipment reasonably necessary for us to provide the maintenance and support services, all at no charge to us. We strongly recommend that you also maintain a VPN for backup connectivity purposes. 5. Hardware and Other Systems. if you are a self -hosted customer and, in the process of diagnosing a - - - - -------- -- ------ software support issue, it is discovered that one of your peripheral systems or other software is the cause of the issue, we will notify you so that you may contact the support agency for that peripheral system. We cannot support or maintain Third Party Products except as expressly set forth in the Agreement. In order for us to provide the highest level of software support, you bear the following responsibility related to hardware and software: (a) All infrastructure executing Tyler Software shall be managed by you, - (b) You will maintain support contracts for all non -Tyler software associated with Tyler Software (including operating systems and database management systems, but excluding Third -Party Software, if any); and (c) You will perform daily database backups and verify that those backups are successful. support (unless Tyler cannot remotely correct a Defect in the Incode Software, as set forth above); (c) application design; (d) other consulting services; (e) maintenance and support of an operating system or hardware, unless you are a hosted customer; (f) support outside our normal business hours as listed in our then -current Support Call Process; or (g) installation, training services, or third party product costs related to a new release. Requested maintenance and support services such as those outlined in this section will be billed to you on a time and materials basis at our then current rates. You must request those services with at least one (1) weeks' advance notice. 7. Current SUDDOrt Call Process. Our current Support Call Process for the Tyler Software is attached to this Exhibit C at Schedule 1. tyler tkhriologies Exhibit C Schedule 1 Support Call Process Tyler Technologies, Inc. provides the following channels ofsoftware support: /l\ Tyler Community — an on-line resource, Tyler Community provides a venue for all Tyler clients with current maintenance agreements tocollaborate with one another, share best practices and resources, and access documentation. (2) On-line submission (portal) — for less urgent and functionality -based questions, users may create unlimited support incidents through the customer relationship management portal available at the Tyler Technologies website. (3) Email — for less urgent situations, users may submit unlimited emails directly to the software support group. (4) Telephone — for urgent or complex questions, users receive toll-free, unlimited telephone software support. Support Resources Anumber ofadditional resources are available boprovide a comprehensive and complete support experience: (1) Tyler Website for accessing client tools and other information including support contact information. ` (2) Tyler Community — available through login, Tyler Community provides a venue for clients to support one another and share best practices and resources. /3\ Knowledgebase — A fully searchable depository of thousands of documents related to procedures, best practices, release information, and job aides. (4) Program Updates — where development activity is made available for client consumption Tyler Technologies support isavailable during the local business hours ofQAK8to 5PM(Monday — Friday) across four UStime zones (PacMOc, Mountain, Central and Eastern).Clients may receive coverage across these time zones. Tyler's holiday schedule is outlined below. There will be no support coverage Incident Tracking Every support incident is logged into Tylers Customer Relationship Management System and given a r vj-,kjw(uWIr s the histor:V of each incident. The incident trackini number is used to track and reference open issues when clients contact support. Clients may track incidents, using the incident number, through the portal at Tyler's website or by calling software support directly. Incident Priority Each incident is assigned a priority number, which corresponds to the client's needs and deadlines. The client is responsible for reasonably setting the priority of the incident per the chart below. The goal of this structure is to help the client clearly understand and communicate the importance of the issue and to describe expected responses and resolutions. Priority Characteristics of Support Incident Resolution Targets Level Support incident that causes (a) Tyler shall provide an initial response to Priority complete application failure or Level I incidents within one (1) business hour of application unavailability; (b) receipt of the support incident. Tyler shall use application failure or unavailability in commercially reasonable efforts to resolve such one or more of the client's remote support incidents or provide a circumvention Critical location; or (c) systemic loss of procedure within one (1) businegs day. Tyler's multiple essential system functions. responsibility for lost or corrupted data is limited to assisting the client in restoring its last available database. Support incident that causes (a) Tyler shall provide an initial response to Priority repeated, consistent failure of Level 2 incidents within four (4) business hours of essential functionality affecting more receipt of the support incident. Tyler shall use than one user or (b) loss or commercially reasonable efforts to resolve such 2 corruption of data. support incidents or provide a circumvention High procedure within ten (10) business days. Tyler's responsibility for loss or corrupted data is limited to assisting the client in restoring its last available database. Priority Level I incident with an Tyler shall provide an initial response to Priority existing circumvention procedure, or Level 3 incidents within one (1) business day of a Priority Level 2 incident that affects receipt of the support incident. Tyler shall use only one user or for which there is an commercially reasonable efforts to resolve such 3 existing circumvention procedure. support incidents without the need for a Medium circumvention procedure with the next published maintenance update or service pack. Tyler's responsibility for lost or corrupted data is limited to assisting the client in restoring its last available database. Priority Characteristics of Support Incident Resolution Targets Level Support incident that causes failure Tyler shall provide an initial response to Priority 4 of non-essential functionality or a Level 4 incidents within two (2) business days. Tyler Non- cosmetic or other issue that does not shall use commercially reasonable efforts to resolve critical qualify as any other Priority Level. such support incidents, as well as cosmetic issues, with a future version release. Incident Escalation Tyler Technology's software support consists of four levels of personnel: (1) Level 1: front-line representatives (2) Level 2: more senior in their support role, they assist front-line representatives and take on escalated issues (3) Level 3: assist in incident escalations and specialized client issues (4) Level 4: responsible for the management of support teams for either a single product or a product group If a client feels they are not receiving the service needed, they may contact the appropriate Software Support Manager. After receiving the incident tracking number, the manager will follow up on the open issue and determine the necessary action to meet the client's needs. On occasion, the priority or immediacy of a software support incident may change after initiation. Tyler can respond appropriately. A software support incident can be escalated by any of the following methods: (1) Telephone — for immediate response, call toll-free to either escalate an incident's priority or to escalate an issue through management channels as described above. (2) Email —clients can send an email to software support in order to escalate the priority of an issue (3) On-line Support Incident Portal — clients can also escalate the priority of an issue by logging into the client incident portal and referencing the appropriate incident tracking number. Remote Support Tool Some support calls require further analysis of the client's database, process or setup to diagnose a problem or to assist with a question. Tyler will, at its discretion, use an industry -standard remote support tool. Support is able to quickly connect to the client's desktop and view the site's setup, More information about the remote su!2,nort tool Tyler uses is available upon request. tyler te --Ihhol*es Exhibit D ;T17-Ar&-MJC-AT * 11 ffmlauaw- reementOverview This SLA operates in conjunction with, and does not supersede or replace any part of, the Agreement. I'l outlines the information technology service levels that we will provide to you to ensure the availability of the application services that you have requested us to provide. All other support services are documented in the Support Call Process. 111. Definitions. Except as defined below, all defined terms have the meaning set forth in the Agreement. Attainment: The percentage of time the EnerGov Software is available during a billing cycle, with percentages rounded to the nearest whole number. Client Error Incident: Any service unavailability resulting from your applications, content or equipment, Downtime: Those minutes during which the EnerGov Software is not available for your use. Downtime does not include those instances in which only a Defect is present. Service Availability: The total number of minutes in a billing cycle that the EnerGov Software is capable of receiving, processing, and responding to requests, excluding maintenance windows, Client Error Incidents and Force Majeure. Ill. Service Availability The Service Availability of the EnerGov Software is intended to be 24/7/365. We set Service Availability goals and measures whether it has met those goals by tracking Attainment. a. Your Responsibilities Whenever you experience Downtime, you must make a support call according to the procedures outlined in the Support Call Process. You will receive a support incident number. You must document, in writing, all Downtime that you have experienced during a calendar quarter. You must deliver such documentation to us within 30 days of a quarter's end. The documentation you provide must evidence the Downtime clearly and convincingly. It must include, lor example, the support incident number(s) and the date, time and duration of the Downtime(s). a When our support team receives a call from you that a Downtime has occurred or is occurring, we wi work with you to identify the cause of the Downtime (including whether it may be the result of a Client Error Incident or Force Majeure). We will also work with you to resume normal operations. Upon timely receipt of your Downtime report, we will compare that report to our own outage logs and support tickets to confirm that a Downtime for which we were responsible indeed occurred. We will respond to your Downtime report within 30 day(s) of receipt. To the extent we have confirmed Downtime for which we are responsible, we will provide you with the relief set forth below. C. Client Relief When a Service Availability goal isnot met due to confirmed Downtime, we will provide you with relief that corresponds to the percentage amount by which that goal was not achieved, as set forth in the Client Relief Schedule below. RIO" 1.ti fr 00% 98-99% 1009/0• <95% BMMMM7-1-= The commitments set forth in this SLA do not apply during maintenance windows, Client Error Incidents, and Force Majeure. You will not hold us responsible for not meeting service levels outlined in this SLA to the extent any failure to do so is caused by Force Majeure. In the event of Force Majeure, we will file with you a signed request that said failure be excused. That writing will at least include the essential details and circumstances supporting our request for relief pursuant to this Section. You will not unreasonably withhold its acceptance of such a request. tyler iechwogies Exhibit E um 0 . : . Schedule Statement of Work M Prepared for: City of Baldwin Park Dan all 14403 East Pacific Avenue, Baldwin Park, California 91706 Prepared by: Chuck Newberry 2160 Satellite Boulevard, Duluth, GA 30097 Tyler Technologies, lnc� vjwvv.j��Iertbch,com Copyright 2014 Tyler Technologies, Inc. All Rights Reserved ty Tyler Resources Purchasel The total professionalsemiceshVurssetforthinthe|nvesrneMtSUrMrnar/haVebe8MaUocatedtothe project as follows: • Project Management Services =1N]resource hours • System Configuration Services =37O resource hours • System Administration / Fundamentals Training =4U resource hours • End User Training fkProduction Support =1OU resource hours • Report Development Services =10resource hours 0 Data Conversion Services =O resource hours 0 Trave|ExpenseEs1imatebasedon5on-sitetripy/wherea^tMo°|adefinedaSondtetrave|ofup tofive business days) "m The project plan, addressed below, will give detail mnwhen Tyler expects tobetraveling onsite over the course mfthe project. 0 NOTE:Atypicu|°unsiteweek"isonsiteatthecuatomersiteMmnday—ThUr8dayatan expected duration nf8hours per day. Exceptions may apply tobest serve the needs cfthe project. • Unique Business Transactions inScope =upbo OTransactinns • Template Business Transactions inScope =upto 20Transactions • Geo -Rules within Scope =upto 10 Geo -Rules • Intelligent Objects and IAA's within Scope =uptm1OIO/IAA • Custom Reports/Output documents within scope =upto1reports • Integrations within scope =O Nointegrations within Scope (agency toleverage EnerGoVSDK/AP|) • Data Conversion Sources within scope =U(per data source) • Unique workflow orbusiness process steps& actions (including output actions) • Unique Automation logic U[)logic etc) • Unique Fee assessment/ configuration definition • Unique Custom fields/forms definition Uniqueness ofany ofthese mentioned parameters regulates the need for aunique business case transaction design document and configuration event ' AA 0 An automation event that is triggered by a condition configured around the source Esri geodatabase. Current geo-rule events are: Alert Displays a pop-up with a custom message to the user, notifying them of certain spatial data (i.e. noise abatement zones; flood Block Places a block on the case and prevents any progress or updates from occurring on the record (i.e. no status changes can be completed, no fees can be paid, the workflow cannot be • Block with Places a block on the case and prevents any progress or updates Override from occurring on the record (i.e. no status changes can be completed, no fees can be paid, the workflow cannot be managed, etc.) However, the block can be overridden by end- users who have been given the proper securities. • Fee Date • Populates the CPI vesting date on the record if vesting maps are used by the jurisdiction. • Filed Mapping A custom field or any field inherent in the EnerGov application can automatically populate with information based on spatial data. •Required • A workflow action can automatically populate in the workflow Action details for the particular record (i.e. plan, permit, code case, etc.) that requires the action based on certain spatial data related to the case. •Required Step A workflow step can automatically populate in the workflow details for the particular record (i.e. plan, permit, code case, etc.) that requires the step based on certain spatial data related to the case. 9 Zone Mapping 0 The zone(s) automatically populate on the "Zones" tab of the 29�M 0 Key components for automatically and reactively triggering geo-rules, computing fees, and generating emails, alerts and other notifications. tyle,r N 0 A tool designed to automate task in a proactive manner by setting values aind generating emails and other tasks. Onanightly basis, aWindows service sweeps the EnenGovsystem looking for IAA conditions that have been met, and the associated actions are then performed. The IAA does not generate alerts orerrors. I AJ developed by Tyler Technologies for the purpose of extending the EnerGov Framewor an functionality to external agencies and systems. Full documentation is available for each toolkit upon request. Note: The EnerGov toolkits and related documentation are simply tools that allow clients to create applications and integrations. The purchase of a toolkit does not imply any development related services from Tyler Technologies, The client is responsible for working with their IT staff and VAR's to develop any necessary applications and integrations except as otherwise noted in the Investment Summary for any "in -scope" integrations. An estimated timeline for the EnerGov implementation may be provided. Proj ect timelines are living, fluid documents subject to change. Any estimates provided are for the Customer's initial planning and resource allocation purposes. Timelines will be updated during the project planning process and adjusted, as necessary, over the course of the project. The estimated timeline is currently projected at 9- 10 months from the project "kick-off" event through to the start of the production stage for a single projecl phase. This timeline is estimated only based on scope of services included in the Investment Summary and is subject to change based on project factors uncovered during project planning activities and mutually available resource levels from both the customer and Tyler Technologies at the time of project The following tasks have been arranged for this project, with responsibility definitions for both Tyler and Customer asfollows: • Own —Ownership of the task throughout • Participate —Active, ongoing participation in the task throughout • Advise — Advisory role as needed by the other party • None — No planned/required involvement by the designated party Upon completion of a task, the customer will have an opportunity to review the deliverable, if any, associated with the task. The customer will have a five-day business window within which to identify to Tyler a deviation from the warranties provided in the parties' agreement. In the event a deviation is identified and confirmed, Tyler will address the deviation according the services warranty provision set forth in the Agreement, as applicable. When a corrected deliverable has been resubmitted for review, 0 that process shall repeat. Upon Stage completion, Tyler will provide the customer with aWork Acceptance Form to document that all tasks within the Stage have been successfully delivered, The customer must return the completed Work Acceptance form within five business days of receipt, or the Stage will bedeemed "accep1ed." Each stage is dependent on the results of the previous stage and therefore, each stage of th methodology cannot begin until the previous stage is completed and approved. I Im • Introduction to project and detailed review of Stages, Tasks and Milestonrab|es • Distribution of forms and gathering of high-level organizational and process information 0 Establishment ofCustomer Governance Structure as outlined below Please see Attachment D for further details on the responsibilities of the various resources involved in the customer's project team 0 Establishment of communication channels (Project Manager, SMEs, Permitting Systems Coordinator, etc.) 0 Assessment of|Tinfrastructure and needs • Planning for staff mobilization & allocation • Create project plan, including baseline project schedule 0 1111 1 =S:nii Till, :111 Organizational vision Finalize trade-offs/key decisions Promotes teamwork Drives day-to-day tasks ' d to d Manages resources Reports status fim Provide Direction to Project tea Coach organization throug the chang Create new processes Configure, review, test, train Initiation & Planning, Participate Own Advise Own Participate Own Advise Own Participate Own None Own Own IN �documentation-Feliver"'a'nd Discuss EnerGov API Documentation and Own ParticipateOwnership of Programming Against the APIDeliver and review Data Conversion Template Database Own Participate(DCT-DB), ERDs and usage documentationPrepare progra ms/data bases for integration Advise OwnIdentify and document project risks and resolutions Own ParticipateAmend project scope/SOW as needed Own ParticipateDeliver and review Project Plan (including project own ParticipateOther tasks as identified Own for Own forrespective respectiveteam teamDeliver Project Planning & Initiation Stage Sign Off to Own NoneCustomerReturn Project Planning & Initiation Stage Sign Off to Tyler None Own MESEM • Team Training '' Admin /EnerGovFundamentals • Tyler tngain anunderstanding about how customer conducts business • Translate business understanding into the "to -be" documented EnerGov configuration definition documentation - • Define custom report requirements and prioritize custom report requirements to prepare or refine customer report hours estimate or to determine whether additional hours are needed via achange order , • Define and map data conversion requirements (see section titled Data Conversion) • Define integration specifications, asapplicable • Define and map, based on provided API's, interface requirements, as applicable Tasks -Tyler CustomerTeam Training Own ParticipateIdentify Business Transactions / Case Types (i.e. Permit Advise OwnTypes, Plan Types, Inspection Types, etc.)Scope and document EnerGov configuration design Own Participatedocument per business transaction / processDeliver ArcGIS base map service(s) to Tyler Advise OwnDevelop Project Definition Documents to include Own Participatecomprehensive collection of business processes,configuration and other details identified during this StageDeliver and review Project Definition Documents Own ParticipateDetermine which EnerGov API's will be utilized (if Advise OwnConfirm whether EnerGov API's will be developed against None Ownby client or via 3 d party vendor (if applicable)Deliver and review list of out-of-the-box standard reports, Own Participatedocuments, dashboards and search consoles in order toidentify any gaps in report coverage that may requirecustom report developmentDevelop Report Specifications None OwnDeliver Custom Report Development estimate (hours and Own Participatecost) and accompanying Change Order (if necessary)Develop integration specifications (if applicable) TBD TBIDDeliver and review integration specifications to Customer TBD TBD(if applicable)Other tasks as identified own for Own forrespective respectiveteam teamDeliver Assess & Define Stage Sign Off to Customer Own NoneReturn Assess & Define Stage Sign Off to Tyler None Own - rel IS MOR M 0 Configure the core EnerGov software in accordance with configuration definitions from Assess& Define stage _ I:] configuration system as defined by Tyler's Hardware/ Infrastructure requirements documentation Configure the software based upon the EnerGov Own Participate configuration definitions established in the previous Assess & Define stage -�erfori; ongoing reviews with customer as configuration Own Participate progresses Deliver populated Data Conversion Template Database None Own Complete Basic Configuration Reviews Own Participate Deliver System Configuration Stage Sign Off to Customer Own None Return System Configuration Stage Sign Off to Tyler None Own 111111 Jill 11111 JJ Jill III MMMM • Conduct initial operational test toensure that Tyler has the information and configurations necessary tocomplete report development and data conversions • Confirm basic system configuration to ensure proper operation 11 IM � • import data from Data Conversion Template Database (DCT -DB) into master EnerGov database • Development ofscoped and defined integrations, asapplicable • Development against EnerGov API's through in-house or 3rd party developer (if applicable) Stage 5a - System Acceptance Planning • Create test scripts based onpre-determined functionality requirements criteria • Provide system overview and administrator training for power users (ie. customer testers, administrators and |T) (if applicable) Rol Own None Participate Participate Own for respective te Own Stage 5a - System Acceptance Planning • Create test scripts based onpre-determined functionality requirements criteria • Provide system overview and administrator training for power users (ie. customer testers, administrators and |T) (if applicable) Rol Recommend test strategies, scenarios and best Own Participate acceptance practices _q0wn Provide sample test scripts, as requested Ow: :n Advise Develop test scripts and testing criteria (based on Advise Ow documented business processes, interfaces, imports, etc.) —reporting, Provide standard training documentation, as available Own None Create customer -specific training or business process None Own documentation Provide System Overview and Administrator training for Own Participate Power Users (if applicable) Deliver fully configured database for pre -System None Own Acceptance Testing data imRor� to EnerGov Populate Data Conversion Template Database (DCT -DB) None Own with latest iteration for System Acceptance Testing Conduct pre -System Acceptance Testing import of data Own None from Data Conversion Template Database (DCT -DB) in master EnerGov database and deliver to Customer Deploy fully configured and imported master EnerGov None Own database into the Production testing environment Other tasks as identified Own for own for respective respective team team Deliver System Acceptance Planning Stage Sign Off to Own None Customer Return System Acceptance Planning Stage Sign Off to Tyler None Own rVEMIM • Test and signoff on each delivered business process, suite or component based on criteria and scope • System ready for production and promoted to a production and/or training environment - • "Ready for production" means that items that are not features enhancement or bugs that will allow the customer to move forward to User Training (Stage 6) and then go -live are addressed imm duct testing nfcustom (if necessary) and standard | Advise | Own Conduct testing of main EnerGov forms and end-to-end Advise jOwn ` system functionality Tasks: Conduct testing of produced integrations, if applicableAdvise User Training Own Conduct testing of imported data Advise Own Record testing results in SharePoint None Own Resolve material System Acceptance Testing issues Own Participate Retest until acceptance criteria developed in Stage 5A are Participate Own met such that go -live can occur Identify out -of -scope configuration changes that do not Own Participate impact System Acceptance based on predefined scope for post go -live change order Other tasks as identified own for Own for respective respective team team Deliver Verification and System Acceptance Stage Sign Off Own None to Customer Return Verification and System Acceptance Stage Sign Off None Own to Tyler Stage 6 - User Training Mi� 0 Provide requisite hours of classroom and one-on-one training and knowledge transfer Tasks: User Training t Y M Provide business process training to ensure end users None Own understand impact of process/practice changes decided Tyler Customer upon during course of implementation None Own If "train the trainer" approach, conduct end-user training None Own Other tasks as identified Own for Own for with latest iteration for Production respective respective Conduct Production import of data from Data Conversion team team Deliver User Training Stage Sign Off to Customer Own None Return UserTraining Stage Sign Off to Tyler N one Own Stage 7 — Production & Production Support • Conduct final data import cutover • Conduct final integration deployment • Tyler to provide on-site production support prior to cutover to Help Desk (Maintenance and Support) In Tasks 7data 7 Tyler Customer Deliver fully configured database for Production None Own Populate Data Conversion Template Database (DCT -DB) None Own with latest iteration for Production Conduct Production import of data from Data Conversion Own None Template Database (DCT -DB) in master EnerGov database and deliver to Customer Deploy fully configured and imported master EnerGov None Own database into the Production environment Provide onsite pre and post production support Participate Own Define support logistics and schedule Own Advise Assist customer as production issues arise Own Participate Provide technical and functional user support Participate Own Develop and maintain post -production issues list in Participate Own SharePoint Ensure key/critical personnel are present and available to Advise Own Other tasks as identified Own for Own for respective respective team team In Deliver Production & Production Support Stage Sign Off to Own None �CustomerReturn Production & Production Support Stage Sign Off to None Own The following criteria are applied to Data Conversion The customer must provide data to Tyler in the Data Conversion Template Database (DCT -DB) structure, as set forth in the SOW Attachments. Providing data in this format will ensure that data is properly imported into the system. Data not provided in this structure will not be considered for import. [lata3C[U>`bing/c|eaDs'n�� _ ., Any data scrubbing should bedone bvthe customer prior topopulating the D[T-D8. Data scrubbing and cleansing isnot included inthe EnerGovproposal. There are certain fields Iih the EnerGov Software which are required fields, and we cannot write records to the EnerGov master DB without populating these columns. Sometimes, these required fields will not be available in the legacy source data, so a simple default value can be written to the DCT -DB to fulfill the NOT NULL constraint. Tyler would write the default value as part of the conversion process. Custom Fields � Most legacy systems will have some attribute fields that are not specifiedin the corresponding master table within OCT -D8. |nthe EnerGovsoftware, vvewill refer tothese ascustom fields. Within each module, there will beachild table for such custom fields. Since these are specific tmthe legacy systerh(s), the customer may add columns tothese tables in DCT -DB to accommodate any needed custom fields in the migration. The data format is defined based on the fields that exist in the EnerGov module (street number and street name, for exarnp|e). If the customer would like that data to be converted, the customer will have to break out its legacy data sothat itmatches the EnerGovdata fields. Address Data: Tyler does not parse out address information for optimization purposes. Rather the customer is responsible to deliver the address information in the requested (preferred format). Tyler will import the address data delivered (format) and map the fields to the best possible location in the EnerGov system. Tyler is not responsible for cleanup of inconsistent addressing. Phone Numbers: Phone numbers are imported in the format in which the data is delivered to Tyler. Tyler is not responsible for cleanup of inconsistent numbering or sequencing. Individuals L Names: Individual names are imported in the format in which the data is delivered to Tyler. Tyler is not responsible for parsing out single name fields into First, Last, Middle, Company, etc. Contacts Data: |fcontact data isnot keyed insuch away that each instance of aperson has one, and only one, contact record (the record with all of their attributes such as name, address, company, phone, etc.) in the data source, then the contacts associated with a record will typically be imported into a general information tab rather than into the EnerGov Enterprise Contacts Manager. Business specific rules are handled inthe software configurationprocess and cannot typically /bemapped within the data conversion process. This includes but is not limited to EnerGov Intelligent Objects and EnerGov Case Workflows. EnerGovsoftware can import scheduled hearings and Ymeeting details; however any data residing onan actual calendar control is excluded from the scope of the data conversion. Tyler shall initially implement the most current version ofthe Tyler software atthe time ofthe contract signing, During the implementation Tyler will provide newer releases of the software that meet or exceed the version available at contract signing. After Go -Live, the customer is responsible for installing newer releases, Release notes are provided for all new versions. • Customer will maintain primary responsibility for the scheduling ofoustomeremp|oyee and facilities insupport nfproject activities. • Customer will provicle/pu rchase/acq u ire the appropriate hardware, software and infrastructure assets to support all purchased Tyler software products in both support/testing and production environments. • Customer is responsible for proper site preparation, hardware, software and network configuration inaccordance with Tyler specifications. • Customer has, or will provide, access licenses and documentation of existing system to which Tyler will read, write orexchange data. • Customer has, or will provide, a development/testing environment for import and interface testing asthey are developed byTyler. • Tyler will provide Customer with a weekly status reports that outline the tasks completed. Tyler will also provide details regarding the upcoming tasks that need tobecompleted during the coming weeks, the resources needed (from customer) to complete the tasks, a current or w6�� tyler M updated version of the project plan, and a listing of any issues that may be placing the project at risk (e.g,issues that may delay the project orjeopardize one ormore mfthe production dates) as needed. • Tyler personnel shall attend executive project revievvcommit±eemeetinQs(interna|)esneeded. • Out of scope deliverables will only be provided via a change order that is mutually agreed to. The following are samples of common risks experienced during implementations of EnerGov and are provided herein to both educate the customer and set expectations around typical approaches Tyler will take to risk mitigation. Actual management ofarisks/issue log will behandled through our project management plans developed bythe Tyler Project Manager. Project Schedule ~ Mitigation: Given the fact that project schedules are working documents that change over the course of the project, Tyler will work closely with the customer toupdate, monitor, agree, and communicate any required changes tothe project schedule. Risk: Minor activities consume time that should bededicated tomajor activities cfthe project with the end result that time and/or costs overruns budget. Examples include meetings of little substance, or time spent investigating undocumented functionality or other activities not in scope, � Mitigation: Project Managers for both parties must focus squarely on meeting deadlines, services, and configuration requirements of the implementation as planned and documented in the planning, assessment and definition stages. ' Incomplete Legacy Interface Documentation Risk During the project, certain third party documentation will be required for such tasks as interface development and import oflegacy data and others. Mitigation: Customer should insure that APIs for interfacing toother systems, and/or acustomer expert that understands the legacy database, are available toTyler. |fnmsuch documentation orcustomer expertise exists, the customer will be responsible for coordinating with the third -party vendor tu advise Tyler, at a potential additional expense tothe customer (although not necessarily from Tyler). Risk: This risk is highly dependent on the choice of Tyler products and whether the customer is hosting any of those products. If the customer will be hosting the Tyler software, then the technology hosting that software should be robust and durable. Technology that barely meets minimum requirements today M. Kd Tyler will assist the customer indetermining optimal technology and plans toguard against pre -mature obsolescence. The customer will also complete a hardware survey, initiated by our deployment team, to confirm that the customer's hardware is sufficient for the upcoming implementation. |norder tosuccessfully execute the services described herein, there are several critical success factors for the project that must be closely monitored. ` 0 Knowledge Transfer- While Tyler cannot guarantee specific expertise for customer staff as a result of participating in the project, Tyler shall make reasonable efforts to transfer knowledge to the customer. Customer personnel must participate in the analysis, configuration and deployment of the Tyler software in order to ensure success and to transfer knowledge across the organization, After completion of the production phase (Stage 7), the customer will be responsible for administering the configuration and introduction of new processes in the Tyler system. • Dedicated Customer Participation— Tyler understands that customer staff members have daily responsibilities that compete with the amount of time that can be dedicated to the Tyler implementation project. However, it iscritical that the customer acknowledges that its staff must be actively involved throughout the entire duration of the project as defined in the Project Plan, Tyler will communicate insufficient participation in Project Status Reports. • Managing Project Scope To implement the project on time and within budget, both the customer must acknowledge the scope of the project set forth in the parties' agreement, and, for services, refined over the course of the early project Stages described in this Statement of Work. Change Orders for additional items outside the scope must besubmitted in advanced and signed byproject stakeholders before work can begin onthose items. Likewise, reductions ofthe defined scope will also require Change Order. • Risk management • Monitoring project budget • Project Plan management using our expense and time -tracking tool/Excel • Project document management using SharePoin1 0 issue log management and escalation 0 Status reporting 0 Change order management 0 Project workspace management 0 Resource management 0 Executive project oversight via Executive Director and Customer Governance Structure By mutual agreement, some project management tasks are shared between the Tyler project team and the customer Project Manager/stakeholders. Im Configuration tools (the same ones Tyler will use to implement the system) are built -into the software. The customer has full access to them, and its administrators will be trained on them. EnerGov reports are developed in Crystal Reports, so any changes to customer reports does require a licensed copy of Crystal Reports. The EnerGov system does include a Crystal Report reader, so view -only users do not require a Crystal Reports license. In addition, if applicable, the customer and/or their 3" party vendor will need to utilize industry -standard programming tools for any development against the EnerGov API toolkits. Over the course of the staged implementation lifeCycle, the Tyler project team will provide stage -specific documentation in a range of formats (both eclitable and non -editable). Examples include: • Data Collection docs (MS Excel) for configuration • Data Mapping docs /MS Excel) for data conversion • ERDs&Data Dictionaries for |T(PDF and CHM) • API Documentation /PDF\ • Training Documentation Templates (MS Word and MS PowerPoint) • Release Notes for Service Packs /PDF\ • Other documentation asrequired for the specifics ofthe project. A definitive list of Customer -provide documentation is not possible until all aspectsofthe implementation are determined, usually inthe beginning stages ofthe project. Tyler does not expect the customer to general documents that do not exist in the regular course of customer's business. Customer's assistance in completing the Tyler -provided forms and requests for configuration information is essential to a successful project. Documentation originated bVthe Customer may include: • API's for any third -party software system to which the Tyler software will interface and exchange data ^ • Import data documentation and in a format suitable for import into the Tyler software (please see section titled Data Conversion) • Workflow documentation onthe customer's current business processes • Copies of pertinent ordinances orother controlling authorities 0 Fee schedules 0 Copies of existing permits, licenses, other documents presented to the public and expected to be derived from the Tyler software - IT -11 Attachment 2 k Acceptance «�. \\\\hm 2 .an . ~2.. .a, y ©� � «° m?>::�; � �:i < » » 22� wt\�� Form \ t r � d �� � . w Tyler Technologies Use Only El Deliverable does NOT denote a payment milestone OThis deliverable denotes apayable milestone. Amount Due: $0.00 �|amsatisfied with the work performed for this stage, and/or deliverable. ` � | am NOT satisfied with the work performed for this stage, and/or deliverable. ` In an effort to ensure quality and complete satisfaction with each phase of the project Tyler Technologies' Professional Services division has established the following rules: 1. Projects will not be allowed to move from one phase to another without a sign off indicating satisfaction with the work performed. The Tyler Technologies' project team will immediately stop all other tasks, complete the phase at hand, and obtain sign off before moving 1othe next phase. 2. Customer understands that any payment not received within 30 days ofinvoice will result in work ^ stoppage. All related project tasks will be stopped until payment is received. Print Name.- Signature:� Date: (Please return signed copy tothe Tyler Technologies project team) Customer Notes: K#1 Attachment B Change # O »#2 Request F orm d00m d¥»f.<■ k ƒler as Change Order Form Client: Date: Generated By: Authorized By: Chanee Overview: Narrative Description of Change: Impact of Change: Schedule Impact: Delay of milestone & sub -tasks on Tyler Technologies Implementation Project -Plan including'. Task Proposed Date Changes Cost Impact: Change Detail Credit Debit Total Revision No.: No changes may be made to this project without the agreement of the Project Manager(s), and must be approved by the Project Director. Submit endorsed Change Order to the Tyler Technologies' Project Manager tyler W m Hardware ardware an~Network Requirements eqH°rements I 11111111111111l 1 11111111 1111 111! Tyler's software is designed to operate on networks and operating systems that meet certain hat do not meet the re i uired s ecifications t provide reliable or Site assessments are an automated process. Each site is required to complete the automated process and submit results to their assigned project manager before any work can be completed on the project. While the automated process may be run prior to contract signature, the results submitted to Tyler must bedated after the Effective Date ofthe contract. ~ ' To complete your site assessment login Enter your email address and the password "Ty|er". Select the product purchased tmbegin your system assessment. You will also beable todownload PDF copies of hardware requirements from within the process. We strongly recommend that you download and keep a copy ofthe full hardware requirements as this document also covers recommended data backup procedures. The link above is a generic login and password. During implementation, your project manager will provide you with aunique site and password totest your site and log results. Pm Attachment D. Customer Roles & Skills Monday, May 9, 2016 M Customer ]stomer Ro|es/Sk:lUs Requirements ���(�|��«-� ��[l||�����l����'��[� Project A successful Tyler enterprise implementation is a collaborative endeavor in which both Tyler Project Team members and agency personnel occupy specific roles (and the responsibilities associated Lherewkh).While definitive client -side roles and skills may vary from project toproject (depending on the agency's resource availability) the following designations represent the typical and recommended resource involvement for most agencies. This role is typically an executive or managerial sponsor of either the IT group or a dominate business group that is ultimately responsible for the success of the project. • Ultimate responsibility for the success of the project; serves as proj i ect champiom • Creating a positive environment that promotes project buy -in. • Driving the project through all levels of the agency. • High-level oversight throughout the stages of the project; ROI initiatives oversight. This committee bformed byexecutive ormanagerial staff of every affected business group tobe implemented. Typical individuals include a committee ofthe following: CIO /Community Development Director/ Finance Director / CBO / Planning Director / Public Works Director etc... • Ensure proper change management and leadership todepartmenta|staff' • Determine beneficial process change through automation as it is presented cross -departmentally. • Monitor project from high level. W. • Serve as coordinator of the agency's Implementation team /subject matter experts. • Assist in managing the project scope, deliverables and timeline with assistance from the Tyler Project Manager. • Ensure that the project team stays focused, tasks are completed on schedule, and that the project stays ontrack. • Develop and maintain the project resource plan in conjunction with the Tyler Project Manager. • Schedule and coordinate project tasks with assistance from the Tyler Project Manager. • Coordinate agency's Implementation team resources with all departments. • Participate in daily project activities and track progress on project tasks. • Hold meetings with project stakeholders tm update on project status and to reach verdict on any escalated process decisions that need to be made. • High-level oversight throughout the stages ofthe project; ROI initiatives oversight. • Previous project management experience as project manager • Strong IT technical background • Bachelor's Degree in Computer Science or equivalent experience • Experienced with an iterative -based development approach • SharePoint & Microsoft Project experience a plus • Excellent knowledge of Customer Business Practices and Processes lepartmental System Administrators: A user representative for each affected department is typically appointed for the entire lifecycle of the implementation and toserve as ongoing configuration support or "Systems Administrator" post the production phase of the EnerGov system. Typical positions: Departmental or division subject matter expert and typically a direct member of the business group orofthe business applications support group. • Being trained onthe EnerGovNET system atm System Administration level. • Being fully engaged in the business analysis system configuration, reviews and UAT activities. • Assist internal efforts towards the creation of reports, interfaces8' conversions. • Actively participate in the full implementation of Tyler's EnerGov software solution. • Serve as ongoing departmental or division system configuration support post the production phase of the project • Proficient in Crystal Reports • Analytical/Problem Solving Skills • Experience with other "configurable" enterprise applications such as PeopleSoft, SAP, etc. M A user representative for each affected department must be appointed for the entire lifecycle of the implementation. Assigning competent business leads to assist in the project is highly recommended and can often determine the success of the implementation for their respective areas. These Business Leads are typically transitioned into Tyler "Power Users". Typical positions: Departmental or division "power user" and member of the business group. • Attending assessment workshop sessions. • Willing and able togather data and make decisions about business processes. • Assist as a knowledge -base in the creation of specifications for reports, interfaces & conversions. • Review and test the system configuration. A technical individual from the Information technology group that is responsible for the technical infrastructure support ofthe implementation and tuserve aaongoing technical infrastructure support post the production phase ofthe EnerGovsoftware system. • Primary responsibility for the technical environment during the software implementation • Ensure that servers, databases, network desktops, printers, are available for system implementation and meet minimum standards • Work with Tyler's technical personnel during implementation • Maintain the testing and production databases • Install software updates and releases - • Act as the primary technical resource for troubleshooting technical problems • Establish and maintain backup, archival, and other maintenance activities \\�\f ©:� »\ ■\� �$»\ »�■»•�<. d�«f.<■:� t �e' m Client: Date of Request: Contact Name: Expiration Date- (Quote is valid for 30 days) Feature Request [Short Narrative Here] Option 1= [Custom Programming Item Name], [Hour Estimate] [Details here] Wer Technologies Use Only Impact Fee: $0 Development Houm 0 Development: $0 Estimated Release I See Dates Below implementation Cost: $0 Estimated Release Version; See Dates Below Training Cost: $0 Documentation Cost: $0 Tota I Cost: R&D Authorization: Sales Rep Authorization: Total Cost: $0 Authorized: tyler Release Schedule ReleaseSchedule Estimated Date [EnerGov Software Beta Release date] DATE [EnerGov Software RC Release date] DATE [EnerGov Software Gold Release date] DATE Release dates are subject to chanEe Accepted and Ordered by Customer: Signature: Please sign, date and return by fax: ax: Title: Date: Tyler Technologies, Inc. Phone: 888-355-1093 Fax: 678-474-1002 tyler U1 Attachment F. Custom Report and Forms ITS M EnerGov Custom Request Form Fill out this form as completely and with as much detail as possible, Please attach any sample reports or other supporting documentation and be sure to save a copy for your records. The more detail provided, the better the report designer can develop the report without additional follow-up. Not all items will apply to each report; you need only complete those items that are relevant to the request. Exceptions to these requirements may be noted under Additional Details. To save time for a large number of similar report requests, save basic information as a template. Client me: Report Requestor/Point of Contact: Request Date: EnerGov Module: ❑ impact Management ❑Project Management ❑Application Management ❑Inspection Management EIRental Prop Management Requested Completion Date; ❑Business License ❑Object Management El Request Management ❑Cashier ❑Permit Management ❑Tax Remittance System Priority (1=High; S=Low) ❑Code Management El Plan Management ❑Other 1 ❑2 E13 04 ❑5 ❑Contact Management El Professional License Report Name: Report Type: El Report El Document Report Description/Businesseed: Request Type: ❑New ElModification Based on Similar or Existing Standard or Custom Report: Report -Far et: ❑Client ❑Customer ❑EnerGov Format Design: Report Style: ❑ Replicate Sample Exactly OR ❑Listing ❑Letter Free Form OCertificate ❑Dashboard Report Orientation: Report Outpu!:E Paper Type: ❑Portrait ❑Landscape ❑Print/PDFxcel/CSV ❑Letter ❑Legal ❑Ledger ❑Printed Form ❑Other Include PrintDate/Time: Include Page Numbers: Date/lime Formats: ❑Time ❑Header ❑Left [I Page N ❑Header E31 -eft ❑MM/DD/YYYY ❑HH:MM?M El Date ❑Footer ❑Center El Page N of M ❑ Footer ❑Center ❑M/D/YY H:MM?m El Right EJ Right El MMM D,YYYY ❑H:MM?M ❑MMM,YYYY H:MM?m Default Font Information: (Times New Roman, 10 point, Black if not specified). ODD/MM/YY HH:MM ❑MM/DD/YY 0HHMM (24) Font Name:: Font Size: Font Color: Black or Technical Designs Identify Attached Specifications/Sample Documents (XLS, DOC, PDF, etc.), Primary SQL Stored Procedure (for existing reports): EnerGov Parameter: El Date Range ❑ Module ID ❑Other Record Selection Inclusion/Exclusion Filter or Parameters (please put additional filters in the Notes for Developer): Filter #1 Filter2 Filter3 y i y ❑User ❑Static ❑Dynamic Parameter:_❑User Static ❑D naic Parameter: -D ❑Static D namic Parameter: How Report Data is to be Stored or Grouped (please put additional sort/groupings in the Notes for Developer): Primary Sart„ Secondary Sort: Tertiary Sort. ❑Graup ❑Group DGroup 33 Additional Details Notes For Developer: OA Instructions/Test Case Scenarios: Chent Services Notes: ClientNotes: Approvals Ready To Develop Checklist ❑ All static and data elements have been identified in the report specification ❑ All formatting requirements have been identified in the report specification ❑ Indicate in the report specification whether to list one address type, all address types, or prioritization of address types ❑ indicate in the report specification whether to list one contact type, all contact types or prioritization of contact types ❑ Indicate in the report specification whether to list one phone number, all phone numbers or prioritization of phone numbers ❑ All custom fields have been created in the client database ❑ All custom fields have been configured on appropriate Additional Info dialogs ❑ All record types, classes, statuses, etc. necessary to the report have been configured ❑ All fees and fee templates necessary to the report have been configured ❑ All address types necessary to the report have been configured — ❑ All contact types necessary to the report have been configured ❑ All objects, impact conditions, certifications, and other elements necessary to the report have been configured ❑ All workflow steps and actions necessary to the report have been configured ❑ All support data (Bonds, Hearings, Parcels, Tasks, Users, Zones, etc.) necessary to the report have been configured ❑ IC-lient has approved custom report request specification Specification Report Developer Specification Date Estimated Initial Dev/Hours E:stlmated Initial Dev/CA Cost Client Services Representative Submitted Date Billable Type: ❑Contracted OPurchaseOrder Client Approval Il agree that the above and associated documents accurately reflect the requirements for this Custom Report Request. Client Name Client Signature Date tyl,er, 34 Understanding the EnerGov Custom Re0ort Request Form • Client Name —Name ofthe project client. • ReportRequestor/Point of Contact — Name oforigin a|customer mTyler source of report requirements. • Request Date —The date the request form iafi||edout. 0EnerGovK�odu|e—Check the box for the module for which the report isbeingdemdoped, • Requested Completion Date — The date the report has been promised to the customer. • Priority — The importance of the report to the client (high priorities will be completed first). • Report Name — The name the report is to be called (will be used for the RPT and SQL file names). • Report Type — Whether the report is a batch -style report or single case document. • Report Description/Business Need - Describe the purpose or use of the report. • RequestType — Whether request is based on, or modification to, an existing report oranew report. • Based {}n[}rSimilar ToExisting Standard orCustom Report — Identify anexisting report that should beused osa starting point forfurtherdevelopment. • Report Target — Indicate if this report is for EnerGov use, internal Client use, or will be delivered to end Customers. * Report Style — Whetherthe report style is a listing format (table), Letter (to be mailed), Form (completed or to be filled out), Certificate (such as license or permit), Dashboard (summary analysis of data) or Exact (identical to the samplereport). * Report Orientation — Whether the report page orientation is Portrait or Landscape. * Report Output — Whether report is intended to be read (Print/PDF) or exported (Excel/CSV). * Paper Type — Select the type of paper the report will be printed on (letter, legal, ledger, pre- printed form, or other paper size). If selecting other, please identify in Additional Notes. * Include Print Date/Time — Select whether to include the print date and/or time in the report header/footer and to justify it center, left or right. * include Page Numbers — Select whether to include Page Number and or Page Total in the report header/footer and to justify it center, left or right. * Date/Time Formats —Select the default style of date and time to be used in the report. 0 Default Font Information — if the default font size, style and color not specified: Times New Roman, 10pt, * Identify Attached Specification/Sample Documents - List the file names of additional requirements specifications mrsample documents. * Primary SQL Stored Prmoeduna—Thenamemfanyexisbng stored procedure tobeused for the report. * EnerGov Parameter— Indicate if the key report parameter is a date range, an EnerGov Module ID orother field. toll,. tyler 0 * Record Selection Inclusion/Exclusion Filter Or Parameters — List any filters to include or exclude records, in addition to any EnerGov Parameter, that should be applied to the data record selection or SQL Stored Procedure. If the filter is to be a user -prompted parameter, indicate whether the user will enter a value, select from a list of static values, or select from a dynamic list of values. If more than three, please list in Notes For Developer. * How The Report Is To Be Sorted or Grouped —List any primary, secondary or tertiary sorting. Notelfthe report should be grouped by the sort value. If any group summary totals and/or if more than three sort/group levels are required, please list in Notes For Developer. * NmtesMmrDewe|oper—. y additional information that will aid in the design and developmentof the report. * CIA|nstrmct|ona/Test Case Scenarios —Special testing information to facilitate report testing and validation. * Client SenAcemNotes—AnVaddKiona|comment about the report for the Implementation Team. * Client Notes —Any additional comments about the report for the client. 0 Ready To Develop Checklist —List of items for Implementation to make sure are complete before submi1tingthe RepnrtReques1. * All static and data elements have been identified inthe report specification "m All formatting requirements have been identified in the report specification om Indicate in the report specification whether to list one address type, all address types, or prioritization of address types �* Indicate in the report specification whether to list one contact type, all contact types or prioritization of contacttypes Indicate inthe report specification vvhethertolist one phone number, all phone numbers ` or prioritization ofphone numbers °m All custom fields have been created inthe client database `0 All custom fields have been configured on appropriate Additional Info dialogs 0 All record types, classes, statuses, etc. necessary to the report have been configured ** All fees and fee templates necessary tothe report have been configured w* All address types necessary tothe report have been configured 0 All contact types necessary tothe report have been configured "m All objects, impact conditions, certifications, and other elements necessary to the report have been configured 0 All workflow steps and actions necessary to the report have been configured a All support data (BVnds,Hearings, Parcels, Tasks, Users, Zones, etc.)necessary tothe report have been configured 0 Client has approved custom report request specification • Specification Report Developer— The name of the Report Developer assisting in the requirements AathehnQand report specification. • Specification Date —The date the specification was completed. • Estimated Initial Development/ Hours -The number of hours expected for initial report development and QA. Revisions and subsequent changes to the specification may require additional hours. • Estimated initial Development/ Cost—The expected billable cost for initial report development j andQA. Revisions and subsequent changes to the specification may lead to additional billable costs. • Client Services Representative —The name of the Client Services Representative working with the client. • Submitted ate—The date the approved Custom Report Request is submitted to the Report Development Team. • Billable Type — Whether this report is part of a contracted set of development hours, or will be billed against a client purchase order. • Client Approval — Authorization by the client verifying that the report requirements are correct. M Attachment G. DB Data Mbdel and Guide tyl:e,r,- M � ����� ��/�|�'N����~f�y� �~� ���������� ���������U�{� ��������r ������� Conversion /��` EnerGov Enterprise ^---- - - � Template D13 Data Model and Guide The tables in the EG -Template db are grouped together and named such that they correspond closely with the structure oftheEnerGovcoreproduct,vvhiohisbrokenoutintodifferentunits/modu|es.Be|ovv each module will contain a listing of the tables, a brief description, and an ERD diagram. All of these ERD diagrams are present within the EG -Template clb (under the Database Diagrams folder in SQL Server). This contains the master list Cf contacts toconvert. Duplicates should bekept toaminimum. The goal would be10have one contact record for each actual person or company. Every module within EnerGmv will utilize this same contact master table for its case contacts. The various addresses associated fothe contact. Address -type isavailable to distinguish different addresses (mailing, location, billing, etc.). This isused tohold certifications orlicenses that are desired for historical purposes, but are not being managed inEnenSovwith Professional Licensing or Business Licensing. tax ft" W contact See Contact Repository. professional license Usually a license related to an individual or contractor of some sort. professional—license—note Simply a place for logging memos on the license. professional—license—additional—fields Add any other fields which are not provided in the template model .",Ct I and 1 6as4 --J r r D � e I l 6tk4: 6�st_ � area Pa r ' as M 1f ns mom -me � � rssuzd�r_ e I . � �si_us�a@e✓c�te EM prumars�o�aa �_�asasar�an_ruxsa 4l cmtaa i �ij.: Ilcense_rnm6er w� n�erd:¢e Tj catactJd i I e i pp I WRIM, See Contact Repository. The business table relates 1 -to -1 with the contact table. This table simply holds extra attributes of the contact, and allows the contact to interact with the business license module of EnerGov as a business entity. For integration with GIS, simply provide the parcel number (or PID) of the business location. 0 For contacts that are not part of the master contact repository. These are usually stored as attributes the business record in the legacy db (Applicant, Owner, Manager, President, etc.). I business—license—note Simply a place for logging memos on the license. business—license—additional—fields Add any other fields which are not provided in the template model (at the license level). tyler VIA Am The various addresses associated to the case. Address — type is available to distinguish different addresses (location, owner, etc.). code a�rcel - For integration with GIS, simply provide the parcel number (or PID) of the case location. I r-c-*osito-w. 121 A — For contacts that are not part of the master contact repository. These are usually stored as attributes of the case record in the legacy db (Complainant, Owner, Tenant, etc.). 11111111qi�iij 11111ing! if history of updates to the case are really needed, they can be logged here. code—case—note Simply a place for logging memos on the case. code—case—additional—fields Add any other fields which are not provided in the template model (at the case level). code—case—violation Violations associated to the case. These usually reference city/county code numbers, A place to log various events that have occurred against the case. tyler M u, E m 0 M V V m V a --7 E I u 5 I tm .2 2� . ......... . �v xl Ira E 41 u m 41 Z 'D S u, E m 0 M V V m V a --7 E I u 5 I tm .2 2� Self-explanatory. There is a parent-child relationship available within this table (for sub-permi SM M M#mm#r#lm The various addresses associated to the permit, Address—type is available to distinguish different addresses. I Jill I 111 iiii�ilillill 111 iiiiii 111 1111111111111111riligillill 111111111111 1111111111111 pe rm it_contact—n o—key For contacts that are not part of the master contact repository. These are usually stored as attributes of the permit record in the legacy db (Applicant, Owner, Contractor, etc.). EMEBUMEM r=# ISMMM� tc t ZMEM M tit eveLL Simply provides aplace tolink zones toapermit, This isavailable, but |susually not used (custom fields are usually setup inEnerGovtohold zone codes of various types). pernDitfee Simply shown for reference here. Also see the Financial Tables section. �permit—parcel el -I Permit city vakwUm rmtt� zone !- L"kpweS�wd M- a lan_case Self-explanatory. plan®address The various addresses associated to the case. Address—type is available to distinguish different addresses. plan®parcel For integration with GIS® simply provide the parcel number (or PID) of the planlocation. Where multiple parcels are on a case, one should be designated as the main parcel plan_contact For case contacts that link up to the master contact repository. plan^contact_no®key For contacts that are not part of the master contact repository. These are usually stored as attributes of the case record in the legacy db (Applicant, Owner, Contractor, etc.). planjns ection For inspections associated to cases. plan®histo liog If history of updates to the case are really needed, they can be logged here. plan_note Simply a place for logging memos on the case. plana itionl—fields Add any other fields which are not provided in the template model (at the case level). lan_ctiviy A place to log various events that have occurred against the case. For conversions, reviews would likely go here. plan®ol For instances where a stop work, or a hold was/is issued against a case. MOMMM M Simply provides a place to link zones to a case. This is available, but is usually not used (custom fields are usually setup in EnerGov to hold zone codes of various types). lan_fee Simply shown for reference here. Also seethe Financial Tables section. plan address pUrr„nmber "-Addrx tackN ss_0.M++" Plan coa ctLno. ad Plan—parcel a tiiirtleHUT" j Pyr,° 6ar.itiar Jj{ rtRceea,.r.sr+e ¢�Yac�san9a� � aiakb_Iam GtvcH;. kype :. pa;�q�pver,RFina ( - - t.fe4 SaaHC vaa�ead%a1 rec4 N%& Mfhc.�; I:r � aa&keas_@sec i �ahsaa*�..t PP[�tC�S� miry 5kAie„Ca➢de email ( P4a -W- r pkatt_a:a *Wd aid c I nmd a Plan—Data I hdd mss. pa8mp uaarcramr ' I hdd dada i kran i..tYr= PWjupmmjnw i otqtt..acar _. 1 appeak:c' cgFrr:,-- �IadR,,,,,�AF�t 7 '�. aaw ,�9.k _ F9arfle ..�-A �� ;r-sta P_�s€+? r�rce.,; ? s.., nri7 r»,ra•,, P� - rerr„+�:aCa,r r'. i ' z�acarcy_rxs. p�aa�iaasp� pit: �c�,av_�aPrnx �6 �.enM�y dre P,**_vf N�-M IN, , e M Inspection ' This holds the details mfeach inspection occurrence. Each inspection should belinked tothe case that it relates to by using the crass reference tables below. plan_|D5p8ct|On For inspections associated Loplan cases. perOlit|OspeCt|On - For inspections associated topermits. Cocle_|Dsp2ctiDn For inspections associated 10code cases. business—inspection For inspections associated tobusinesses. inspection—note Simply aplace for logging memos oMthe inspection. inspect|QQ_Checklist_itenl These can be used for categorized checklist info, violations, etc. Records representing funds going back toa customer (or woide6). The types nftransactions here would likely be voids, NSFo, and refunds. These should be linked back tothe original payment record that they are reversing. ' K#1 persa't�5!#,.pYm�t4t_'k�tf " % a p4reLLPeiy�e�,nt,�a�tarS plzn_€e® parmEt_fae � �.i ila�Ja � ' � ,ems � ; r�aweti�r � q�nlenJa PamNt..Jd ,. d. { aux 4m.2mmr� P¢z_@ce ( axared-bP�e- � crWt�f.pY-'se' �mactdhp-+qtr i �.Wt3® Irgaae,wi4x pmjj4 C i, laa parmtt�ayment revarai�detail®n acv®rxxel �:. Pvy--lJa � rn�+saLhsR �. '_J ras�aaie �, P„nm�r t —LdM d W-m-amid 1 S 51 +r; m ��~���� �~~����������"���� ���������'��� ,�~�� ������������� [���lF������-~o��� �����u� ����wn���/.�|��wo Process �����~~�~v n��/ EnerGov Enterprise ,~��~ Server (Template DB Option) /�V�FV'�VU^ ~^ ^~~' ^ `~~^ ~This document is an intro to the SQL Server EG—Template database and how to populate it. Aawith the EnerGovsoftware, theEG—Template dbissectioned off into modules. Each contains one master table at the top of the chain (ex. 'permit' for the Permit module). Within each module, there will be various child tables branching out below the master table for that module (ex. 'permit—address', 'pennit_ncte',eto.). There are tables that cross multiple modules. The most notable of these involve inspections and payment transactions. Database diagrams have been included in the EG—Template database. These show the tables and their relationships for each module. There are certain fields in the EnerGov software which are required fields, and we cannot write records to the EnerGov db without populating these columns. Sometimes, these required fields will not be available in the legacy source data, so a simple default value can be written to the EG—Template c1b to fulfill any NOT NULL constraint. Some of these fields are drop-down lists in EnerGov, which means that we will be restricted in the values that we can write to these required fields in the EnerGov ch. For drop-down fields, there is no restriction on what can be written in the EG_Template db. So, exact spelling or careful matching tnthe EnerGcw configured values isnot anissue 6wrfields that are destined for EnerGovdrop-down fields. VVewill run these through a separate mapping table to translate the values to the appropriate EnerGov value during conversion. These mappings will benegotiated during the development phase ofthe conversion. Custom �`��|�� (any fields �fl��W�^|��|�� ^���� D7������������� ��D�T~~... Fields \.~..x l�~~�\J~ ..~~� ~..,.i|.~L/8~- l.. UU~~ ...~.~�.—. �,�L�/~~ �^� t�� module ' ��' \ |�J���|�M0���U�� |�����������- Most|egacysystemswiUhavesmmeattributefie|dsthatarenotsoecifiedinfhecornespondihgrnaster table within EG—Template. In EnerGov,vvewill refer tothese oacustom fields. Within each module, there will beachild table for such custom fields. Since these are specific 10the legacy system(s),you may add columns to these tables in EG — Template to accommodate any needed custom fields in the migration. For example, 'permit—additional—fields' isthe table for extra fields relating tothe 'permit' records. W /��O �����1|'��� Vy������ |������V ~J��� `�(l����'�'�f ��\�������� Gap Handling �~~''~~'~ '~��`~~~� ^~^~�~~ doesn't �'- anywhere — within EG—T e [T [ | a t \ ` EG—Template clb. We may have to work out a custom solution to handle these special cases. Those contacts that were managed with each person/company having one contact record, which is kept up to date over time. As this person/company is associated with records over time (getting a business license, pulling permits, being associated to a code violation), that one contact record is attached to the permit, license, code case, etc. With this model, there is generally no duplication of contact records (except when created by mistake). 4. Contacts where the user keys the contact attribute info on each permit, case, license, etc. With this model, there is no single master record representing the contact itself. So, if a contact has been associated to 10 different permits overtime, there would be 10 records with the contact attributes (each one will likely have slightly different values in the various fields like name, address, phone, etc.). With this model, there is considerable duplication of contacts. In the EnerGov model, contacts are stored as in category 1 above. Those contacts put into EGate without master 'contact' record link (category2 above) will be migrated into custom field memo boxes to avoid duplication ofcontacts within the EnerGov contact repository. There are usually multiple data sources toconvert inaproject. The plan istohave all data sources populated into the EG_Template db. At the main table level, there is an optional column where the legacy data source can be populated for reference. This is provided as a way to easily count up or research records originating from a particular legacy data source. M, I. EG—Template (for legacy data) 2. Ener3ov (the production Ener3nvdb) 3. Adatabase containing all conversion processes and mapping tables. This is maintained by Tyler's data conversion team. This dbtakes the data from EG_Tempa1e,translates it, and populates it into the EnerGovdb. pThis dbwill be used to map/translate data before it passesinto EnerGov. Stored procedures and functions will exist inthis db, which will essentially be the conversion ~00 m source code. 'm Progression of Converi s: Provide empty EG_Template yler Database format will be SQL Server database to client Load le' gacy data into template Client If there are multiple legacy data sources, all d abase should be loaded into the one template SQL database. Mapping process Tyler /Client Dependent on completed EnerGov configuration Spreadsheets will be used to communicate mapping values. Mapping questions may arise and both parties' may need to discuss these until answers are a reed u on. Import -specific configuration Tyler Certain fields or flues may need to exist for changes to EnerGov imported records only. These usually require some minor EnerGov configuration changes. CLstoize conversion scripts Tyler minor customization can be expected for many conversions, based on special requests from client. Any special requests would also be added into he conversion scripts at this time. ey ion execution Tyler Resulting EnerGov database will be provided o client team for review. ewand either sign -off or Client lient team will review the data and the est changes Interaction with it in the EnerGov software.. tR If it meets the client's needs, sign -off will occur. If not, certain steps above may need to be repeated until client signs off on the conversion. W. Progression of Final Conversion Cutover Process (Go - Live): m w Exhibit Schedule 2 j i i ` i VOTO=.- OffreTa City of Baldwin Park Rose Tam 14403 East Pacific Avenue, Baldwin Park, CA 91706 Prepared by: Kip Winget 5519 53rd Street, Lubbock, TX 79414 DATE 4/27/2016 M ITM Statement of Work......... s .....:... ...... ............. .a ,. , ................ ....4 Project Scope & Summary.............. ................ ........ . ........ ............... . ....5 Data Conversion ........................ .....6 Risk / Mitigation Strategy... ....... ......8 Critical Success Factors .......................... ........... ,.,.. ....... ....,,,.,.,,., „ ..10 Future Amendments to Scope ..... ....--- ........... ......... ......... ......a ...... 11 Project Management ........................ ..... . 11 Staffing.......................................... ....... ........ . 11 Project Schedule. :.11 Development Tools ................ 11 Documentation........................ .............. ., ,, ..... d.... . ----12 Attachment A. Work Acknowledgement Form ........... ......s,.,.. . . .,...... ....... ....... ...........,14 Work Acknowledgment Form 15 Attachment B. Change Order Form... .. ......... ...... ....... . . 16 Chane Order For .................................. 17 Attachment C. System Requirements ......... . ................. .......p....,, , .. ..,...... ....... ,.,,, ,... , ....,......18 Hardware and Network Requirements ............. ....... :................ ......... ....... ........... . ....... ............19 System Requirements ............................ ....19 Site Assessment ................ ....19 Attachment D. Conversion .. ...... .. „ .....20 Financial Conversion Summary.. .....21 Client Responsibilities ....... .21 Data Conversion ........................ .... ...... 1 DataExtract .......................................... .... ...... .......a; .,.,,,.,...... .., ;... ...... .......... , ,,. ,. , .........23 Duplicate Entry .............................. 24 AppendixA: Standard Data Layouts ................ ....::. ..m...:,........ ........... ..,...,,.,,, >., , ,,> 25 General Ledger ................................ 25 Accounts Payable .................................... .26 Personnel Management .......................... ................. ............. ....... . _ .28 VA Appendix : Legacy View Summation .......... ..........................o-....®..... ,, Legacy Views —All Modules ......... ........... . _,34 General Ledger ........................ ....d,.......,,,.. .5 Accounts Payable .............. 6 Personnel...................... ....a... .,.....s....,.,,. ...,,.... .. o 7 RunningReports ....................................... ,, ..... .,u....,,,.,. .. X38 O 0 The goal ofthe data conversion process istotransfer information from one ormore legacy systems into the Tyler system inanaccurate and verifiable manner. Verification ofthe data conversion consists cJ comparing the onscreen data elements and management reports ofeach system. Assuch, very little ig done inthe conversion process to°fix"the data. Inconsistencies orcorruption inthe original data will carry over to the new system — these issues should be identified and resolved by the Client before final data conversion on the legacy system(s) or shortly after "going live" on the Tyler system. The Conversion Detail section cf this document provides detailed information onData Conversion if conversion isincluded inyour Investment Summary. Tyler invoicing and payment terms are detailed inthe Payment Terms section mJthe Agreement. |n addition to responsibility for the payment of all invoicing outlined in the Agreement, Client is responsible for signing off unthe hours consumed inaccordance with project requirements. An approved Change Order isrequired ifadditional hours are needed orscope ischanged. • Client and Tyler shall review their responsibilities before work begins to ensure that Services can besatisfactorily completed. • Client will provide Tyler with access to its equipment, systems, and personnel to the extent needed tocomplete the defined Services. • Client will provide work space for Tyler Services for work completed on Client premises. • Tyler shall initially implement the most current version ofthe Tyler software at the time of the contract signing. During the implementation Tyler will provide newer releases of the software that meet or exceed the version available at contract signing. After Go -Live, the Client is responsible for installing newer releases. Release notes are provided for all new versions. • Client will maintain primary responsibility for the scheduling of Client employees and facilities in support ofproject activities. • We will use all reasonable efforts to perform any maintenance and support services remotely. Currently, we use a third -party secure unattended connectivity tool called Bomgar, as well as GmtoAssis1 by Citrix. Therefore, the Client agrees to maintain a high-speed internetconnec±ion capable of connecting ustoyour PCs and server/s\. The Client agrees to provide us with a login account and local administrative privileges as we may reasonably require to perform remote services. • Client will allow users to access the following websites to ensure adequate access to Support ^ °u he|p.tverucom • ty|eru.00m wo 1y|ertech.com EM 0 Client will uire the appropriate hardware, software and infrastructure assets to support all purchased Tyler software products in both support/testing and production environments. 0 Client is responsible for proper site preparation, hardware, software, and network configuration inaccordance with Tyler specifications. 0 Client has, or will provide, access licenses and documentation of existing system to any 3rd party system software which Tyler will be required to read, write or exchange data. 0 Client has, or will provide, a development/testing environment for data conversion and interface testing asthey are developed byTyler. 0 Tyler shall be responsible for implementing afunctioning version of the application software (assuming Client has installed the proper hardware, software, and networking devices). 0 Tyler will provide Client with status reports that outline the tasks completed. Tyler will also provide details regarding the upcoming tasks that need tobecompleted during the coming weeks, the resources needed (from Client) to complete the tasks, a current or updated version of the project plan, and a listing of any issues that may be placing the project at risk (e.g., issues that may delay the project orjeop@rdize one or more of the production dates) as needed. Tyler software is sold asCOTS (commercial off the shelf) software. Any custom development such as; changes to source code, additional interface development, legacy or other imports are not within the scope ofthis agreement: 0 Custom Programming - Tyler products will be implemented "off the shelf"without custornization, except as purchased and then detailed in the Custornizations section of this document. Any additional customizations identified or requested will be quoted as requested. Unless otherwise agreed, these customizations will be designed, developed, implemented, and tested during the Final Implementation phase ("post go live"). If there are no customizations in the Agreement, there will not be Customization section to this document. 0 Custom Modifications - Custom modifications are changes to the functionality of existing Tyler ^ software products. These changes may involve the addition ofnew fields toescreen, the enhancement or automation of process, or the creation of new module. Software modifications are not within the scope of this agreement except as detailed in the Customizations section. If there are no cusLomiza1ionsto the software, there will be no Customizations section to this document. Tyler will make every effort to design custom modifications so that they can be leveraged by more than just one Client. This focus will affect the approach to designing, developing, and deploying new functionality sothat we may benefit the largest population of users possible. 0 Custom interfaces —Custmnn interfaces involve the development ofastandard, repeatable process for transferring information into or out of the Tyler software. These interfaces may take the form of a user -initiated import/export program, an API, or a web service. If a different XML layout is required, then the requirement definition will need to go through discovery and be approved by Tyler Technologies, and additional charges beyond those quoted in the Investment Summary will be incurred. Similarly, you may be responsible for additional charges if the provider of the third party software with which Tyler will be interfacing requires changes or assistance. There are no custom interfaces included in the scope of the agreement unless detailed in the Inteifaces section of this document. 0 Custom Reports —Custom Reports involve the development of new reports that are not offered as part of the standard reporting package and modifications to existing reports, There are no custom reports included in the scope of the agreement unless detailed in the Custornizations section of this document. • Resource hours that extend scope. (Additional hours must be approved through Change order.) • Any undocumented requirements. Undocumented requirements include requirements not specified inthis Statement ofWork and associated attachments. "* Post System Acknowledgement Configuration. System Acknowledgement requirements are met at the completion of End User Training and User Acceptance Testing stage. Any changes requested of the Tyler implementation team to alter the configuration, post acknowledgement of these milestones, must be documented through a Change Order and may incur additional costs. Client may have access tmbuilt-in configuration tools, so, when available, is free to reconfigure or create new configuration as required or desired. |fassistance using these tools isrequired, additional change orders may apply. Risk/ Mitigation ���������\/ |���y^/ |v|���c�~~��~.''^��'~^�`~��r Unavailability/Incompatibility [}fStaff Risk Tyler recognizes that individuals assigned to projects may become unavailable due to various causes. Further, Tyler recognizes that individuals sometimes clash for reasons of incompatibility. Tyler schedules team members based on all the projects to which those individuals are assigned. Unavailability may occur due to unforeseen circumstances such as family matters or the employee's departure from Tyler employment. Incompatibility creates intolerance in project objectives and tasks and creates unnecessary delays and can lead to project failure ifnot corrected. Mitigation: In the event @ Tyler project member is determined to be unavailable, a Tyler manager will consult with Client on alternatives such as a temporary replacement or substitute of the person. Likewise a similar response is expected from the Client if their team member is unavailable. Incompatibility is addressed first through attempts to resolve the compatibility issues between individuals. Failing resolution, team members must bereplaced. |nthe event aTyler team member is determined to be incompatible, Tyler will replace with a new team member and provide time to orient to the project before assuming their respective responsibilities. Risk Delays inthe project timeline will occur if appropriate Client staff is unavailable tomeet with or respond toTyler for timely decisions and mrdirections. Mitigation: Client should ensure that staff assigned tpthis project is given sufficient priority and authority to work with Tyler while completing other Client responsibilities in a timely fashion. Decisions must be made inhours and days, not weeks. LIN KNOTIVEN Risk: Poorly defined projects always take longer than expected orcost more than expected because of poorly defined scope at the beginning of the project. Mitigation: Both parties must ensure that the scope of the project is well stated and completely defined to the best of each party's knowledge. Functional requirements should be reviewed carefully to ensure comp|eteness. Change Orders are required to document any subsequent impact on schedule and/or costs. Risk Activity Focus isthe risk that minor activities consume time that should otherwise bededicated to major activities of the project, with the end result of time and/or costs overrunning budget. This risk is sometimes associated with efforts that lead to scope changes. Examples include meetings of little substance orthat go longer than they need, or time consumed investigating undocumented functionality orother activities not in scope. ------------ Mitigation: Project Managers for both �artles must guard nemseives to alfoll focus is squarely on meeting deadlines, services, and configuration requirements of the implementation as planned and documented in the planning, assessment and definition stages. Risk: During the project certain third party documentation will be required for such tasks as interface development and import nflegacy data and others. '%isk: The expectations of this project are set too high or are not explicit or clear to Client Staff and t us ,iot communicated to Tyler through Functional Requirements and clearly stated scope. Risk: This risk is highly dependent on the choice of Tyler products and whether the Client is hosting any of those products. If the Client will be hosting its own servers, the technology utilized should be robust to enough to meet the Client's needs for several years into the future. Technology that barely meets minimum requirements today will be insufficient as the system and its needs grow. Mitigation: Tyler will assist Client indetermining optimal technology and plans toguard against pre- mature 0 |norder to successfully execute the services described herein, there are several critical success factors for the project that must be closely monitored. These factors are critical in setting expectations between the Client and Tyler, identifying and monitoring project risks, and promoting strong project communication. Knowledge Transfer- While Tyler cannot guarantee specific expertise for Client staff as aresult of participating in the project, Tyler shall make reasonable efforts to transfer knowledge to the Client. kis critical that Client personnel participate in the analysis, configuration and deployment of the Tyler software in order to ensure success and to transfer knowledge across the organization. After completion of the production phase, the Client will be responsible for administering the configuration and introduction of new processes in the Tyler system. Dedicated Client Participation — Tyler fully understands that Client staff members have daily responsibilities that shall compete with the amount of time that can be dedicated to the Tyler implementation project. However, it is critical that the Client understands and acknowledges that its staff must be actively involved throughout the entire duration of the project as defined in the Project Plan, Tyler shall communicate any insufficient participation of Client and Tyler resources, as well as the corresponding impact(s), through Project Status Reports. Acknovx|edgementPnocess—Achnow|edgment �must be based on criteria. The objectives and tasks ofeach stage of a project provide the basic criteria by which to judge acceptance of a stage is to be granted. Within each stage additional criteria will be developed by team members on which to judge future stages. For example, User Acceptance Testing will be based on criteria developed in earlier stages. As resources are consumed, Tyler shall provide the Client with a Work Acknowledgement Form (seethe (Sample) Work Acknowledgement Form attached to this SOW) to formalize receipt. The Work Acknowledgment Form is subsequently signed by the appropriate C|ients1akeho|der(s), and faxed or emailed to Tyler. Timely and honest acceptance is required to maintain project momentum. Failure to properly establish acceptance criteria orfailure tw accept a properly completed stage will cause delays in the project. In an effort to ensure quality and complete satisfaction with each stage of the project, Tyler's professional services division has established the following rule: ASigned Work Acknowledgement Form (see the sample attached herein) is required upon completion and Oient-acknow|edgem en1mfthe resources consumed on the project. Stage signoff is also required before proceeding 1uthe next stage in the process. Managing Project Scope -|naneffort 1nimplement the project ontime and within budget, both Tyler and Client agree to limit the software and professional services to only those items identified in this Statement ofWork. Expanded scope results inadditional costs. Change orders or contract oddendumsfor additional items outside the scope of the defined project requirements must be submitted in advance and signed by project stakeholders before work can be accomplished on those items. Likewise, reductions of the defined scope will also require a Change Order. IN Future changes in the project scope, beyond the capability of a Change Order, will assume the appropriate processes outlined in this Statement of Work and in the Agreement, unless future scope changes require a different or modified process. If no new Statement of Work is required, then new functionality and payment requirements are provided for in an amendment to the initial Agreement. 0 Project plan ' 0 Project document management 0 issue log management and escalation 0 Statusrepo,-tinQ 0 Change order management 0 Resource management 0 Executive project oversight via Executive Sponsor and Project Review Committee By mutual agreement some project management tasks are shared between the Tyler Project team and the Client Project Manager/Stakeholders. Every reasonable effort ismade tomaintain a consistent project team from Tyler for the duration ofthe project. Should the Client have concerns related toassigned resources, those concerns should be submitted to the Tyler Project Manager or Tyler Management Staff for review and consideration. Tyler will make staffing decisions based on appropriate skill set and other soft skills of resources deemed compatible tuthe success ofthe project. VVINVINEMN Upon execution of the contract, the parties will subsequently collaborate during the project p anning an, initiation stage to determine a start date for services to be rendered. Upon initiation of these services, Tyler shall work with Client to collaboratively define a baseline or preliminary project schedule/plan. Given the fact that project schedules are working documents that change over the course of the project, the project schedule. Nospecial development tools are required for the Tyler software. Tyler source code isnot accessible (unless through the requirements of an Escrow Agreement). M The configuration tools are built into the software, and the Client has full access, The Tyler implementation staff will use these same configuration tools toset upthe system with the Client. The Client will receive training on the use ofthese tools. Third party report writers (i.e. Crystal Reports) —Sorne clients may choose to use a third party report writer like Crystal Reports to create/modify their own reports. The Client is responsible for the procurement of a license of this third party report writer. Tyler does not provide training or assistance on the creation of such reports and recommends this function be reserved for System Administrator or Over the course of the 5stage implementation lifecycle, the Tyler project team will provide stage -specific documentation in a range of formats (both eclitable and non -editable). Examples include: • Data Collection docs (MS Excel and/or MS Word) for configuration • Training Documentation Templates (MS Word and MS PowerPoint) • Release Notes for Service Packs (PDF) • Other documentation as required for the specifics of the project. are determined, usually in the beginning stages of the project. Certainly, Client's assistance in completing the Tyler -provided forms and requests for configuration information is essential to a successful project. The Tyler Project Manager will provide the Client with detail of the documentation necessary for each product to be successfully implemented. The list below is a sample of the types of documentation that is likely to be requested. • Application Programming Interface documents (AP|'s) for any third -party software system to which the Tyler software will interface and exchange data. • Legacy system data documentation and data in aformat suitable for conversion into the Tyler System (please see section titled Data Conversion). • Workflow documentation onthe Client's current business processes • Copies ofpertinent ordinances orother controlling authorities • Fee Schedules • Copies of existing forms and other documents presented to the public and expected to be derived from the Tyler Software. 0� Attachment A. Work Acknowledgement Form This form provides the means for the Client to accept work provided or provide reason for denial of a work. Attachment B. Change Order Form Any change in the project must have a completed and approved Change Order. Attachment C. System Requirements This document provides the recommended hardware/software requirements for the Tyler system. Performance using systems which do not meet these requirements may not have expected performance levels. Provides a description of the conversion process and legacy data specifications for each application suite. H91 Attachment A. work Acknowled,,!ernentt M Work Acknowledgment Forni Date: ~ [] |amsatisfied with the work performed for this stage, and/or deliverable. In an effort to ensure qua I ity and comp I ete satisfaction with each phase of the project Tyler Tech no I ogies' Professional Services division has established the following rules: L. Projects will not be allowed to move from one phase to another without a sign off indicating satisfaction with the work performed. The Tyler Technologies' project team will immediately stop @11 other tasks, complete the phase at hand, and obtain sign off before moving to the next phase. 2. Customer understands that any payment not received within 30 days of invoice will result in work stoppage. All related project tasks will be stopped until payment is received. Print Name: Signature: Date: H9 Attachment B. Change Order Form revz*%..�� Wednesday, April 27, 2016 16 raFre"11 Client: Date: Generated By: Authorized By: Change Overview: M mff-�=_ _ Delay of milestone & sub -tasks on Tyler Technologies Implementation Project -Plan including: Task Proposed Date Changes Change Detail Credit Debit Total Revision No.: No changes maybe made to this project without the agreement of the Project MGnQger(s), and must be approved by the Project Director. Submit endorsed Change Order to the Tyler Technologies' Project Manager Date Approved Comments Approved By Signature tyler M Attachment C. System Requirements City of Baldwin Park 17M, Wednesday, April 27, 2016 Site assessments are an automated process. Each site is required to complete the automated process and submit results to their assigned project manager before any work can be completed on the project. While the automated process may be run prior to contract signature, the results submitted to Tyler must We-d�-tei after tWe Effective Date of the contract. Tocomplete your site assessment login to Enter your email address and the password "Tyler". Select the product purchased tobegin your system assessment. You will also beable todownload PDF copies of hardware requirements from within the process. We strongly recommend that you download and keep a copy of the full hardw@re requirements as this document also covers recommended data backup procedures. The link above is a generic login and password. During implementation, your project m@nagerwill provide you with a unique site and password to test your site and log results. M. • ty jer jv"A'a�'5 U# Financial COnversion Summary This docu me nt is a sum m a ry of what is included in the stand a rd conversion for Tyler Technologies Financial Suite. This is not a complete description; for a complete description, please refer to the Tyler Technologies Financial Data Conversion Specification document available upon request. Items not listed below are generally assumed to not be eligible for electronic data conversion with Incode 10. • Data inTyler's Standard Data Layouts orapproved formats • Provide data definitions • Provide screen shots • Review conversion during setup and go -live Will 1111111111!igri��� • Full chart oFaccounts listing, descriptions, and correspondingaccount types • Element (segment) values and descriptions 0 Legacy Views - Unlimited historical transactions provided by client can be converted by Tyler int& the legacy views for a conversion fee or imported through Incode 10 by the client. NOTE: Summarized budget figures for current fiscal year and historical years can be imported into the system from Excel. The client is ultimately responsible for producing the budget figures in Excel and verifying the results. Training will be provided on how to import budgets from Excel. NOTE: Summarized beginning balance sheet entries, as well as summarized fiscal year activity entries, can beimported into the system from Excel for the current year. The client isultimately responsible for producing the entries inExcel and verifying the results. Training will beprovided onhow 1mimport JE's from Excel. NOTEi Unlimited historical transactions can be imported into Legacy Views (see Appendix B) from Excel. The client has the option to perform the import themselves or Tyler can perform the import for a conversion fee. If the client is performing the import they are responsible for producing the historical transactions in Excel and verifying the results. If Tyler is performing the import the client is responsible Tor producing the historical transaction data in one of the acceptable data formats. The client is ultimately responsible for verifying the results. Training will be provided on how to import historical tratsactions from Excel. tyler V1111 t.-oc- Accounts Payable I 0 Legacy Views - Unlimited historical transactions provided by client can be converted by Tyler into the legacy views for a conversion fee or imported through Incocle 10 by the client. NOTE: 1099 balances and non -1099 balances can be imported into the system using a standard import available to the client from Excel. The client will ultimately be responsible for creating the Excel spreadsheet and verifying the results. Training will be provided on how to import balances from Excel. NOTE: Unlimited historical transactions can be imported into Legacy Views (see Appendix B) from Exc The client has the option to perform the import themselves or Tyler can perform the import for a conversion fee. if the client is performing the import they are responsible for producing the historical transactions in Excel and verifying the results. If Tyler is performing the import the client is responsibIl for producing the historical transaction data in one of the acceptable data formats. The client is ultimately responsible for verifying the results. Training will be provided on how to import historical transactions from Excel. I • Basic employee information = employee master, address, primary contact, dates, phone numbers, dependents, notes • Current direct deposit bank information • Federal and state tax withholding information 0 Legacy Views Unlimited historical transactions provided by client can e onv e the legacy views for a conversion fee or imported through Incode 10 by the client. NOTE Employee positions and deductions will be created according to the recommended best business practices. NOTE: Clients going live on payroll mid -calendar year will have the option to import orenter quarterly employee payroll history to meet federal and state reporting requirements giving the ability to create a single sat ofVV-Zs at calendar year end. The client will ultimately be responsible for entering in the quarterly employee payroll history and verifying the results. Training will beprovided onhow toenter in this information. The client has the option to perform the import themselves or Tyler can perform t e import for a conversion fee, If the client is performing the import they are responsible for producing the historical FM transactions inExcel and verifying the results. |fTyler bperforming the import the client bresponsible for producing the historical transaction data in one of the acceptable data formats. The client is ultimately responsible for verifying the results. Training will be provided on how to import historical transactions from Excel. NOTE: Fixed assets can imported into t e system using a standard import available to the client from Excel. The client will ultimately be responsible for creating the Excel spreadsheet and verifying the -esults. Training will be provided on how to import assets from Excel. NOTE: Inventory can imported into the systemusing —�a standard import available tothe client from Excel. The client will ultimately be responsible for creating the Excel spreadsheet and verifying the results. Training will beprovided onhow toimport inventory items from Excel. Applications not converted • Work Orders • Bank Reconciliation • Employee Self Services/Time &Attendance 0 Project Accounting The following are afew examples mfitems that are not included inthe standard conversion and can be addressed through custom conversion services: • Data cleaning; including but not limited toname clean-up and data fixes • Converting from multiple sources ofdata • Tyler Technologies assisting in data extraction from your existing system • Tyler Technologies defining file layouts if not provided • Changing configuration after sign -off , • Converting personnel HRinformation The standard conversion includes converting from a single source ofdata. |fdata isstored inmultiple databases or data is provided in multiple formats custom conversion services may be required. If unable to provide the data in Tyler's Standard Data Layouts your data will need to be provided in one of the following formats: • Microsoft SOL Server database • Microsoft Access database FU Toensure that no data is corrupted, staff should exit the software prior to pulling the data and restrict processing ofany transactions during this time. It is important to understand that the conversion will not "rehabilitate" old data. The conversion process does not clean up or correct problems in old data; data is converted one for one. For example, if the current system allowed punctuation, the new software will also display data with the exact same punctuation after the conversion. If data manipulation is desired, please contact your Project Managerto assist in preparing a work order for these services. Unless otherwise noted, it is assumed all data conversion elements will be converted once, While the timing of each data conversion element will be scheduled out between the Client an -d Tyler's Project Managers, once an element has been converted and delivered, it will not be converted again and duplicate entry between the current legacy system and Incode 10 will be required for a period of time until |ncodeIObecomes the live system mfrecord. ' an Appendix A- Standard Data Layouts . The fields will be laid out in the following order. If the data does not exist in your existing software eave the column in the layout but leave the value empty. If there are additional fields you would like converted this should be discussed with your Project Manager as soon as it recognized. Your data will need to be provided in one of the approved formats stated above. File Name: GLFund.txt Required / One per Fund Field Name Required Data Type Notes Internal Use Only Fund Unique ID Y Varchar Used to link multiple records to a single fund Fund Number y Varchar Name y Varchar Name of the fund . . . . ..... ........ . . Status Value N Varchar Example: Active, Inactive, Suspended Fund balance account associated with the Fund Balance GL Account N Varchar fund Example: Agency, Capital Projects, EBT Service, Enterprise, Fixed Assets, General, Fund Type N Varchar Investment Trust, Long -Term Debt, Pension Other Benefit Trusts, Permanent, Special Revenue Internal Service, Component Unit File Name: GL—Account.txt Required / One per Account— — — ------ Field Name Required Data Type Notes Fund Unique ID y Varchar Links to Fund Unique ID in GL Fund table Internal Use Only Account Unique ID y Varchar Used to link multiple records to a single account Account Number Y Varchar Example: Asset, Expense, Liability, Revenue, Account Type y Varchar Equity Name y Varchar Account name Description/Title N Varchar Account Status N Varchar Example: Active, Inactive, Suspended 1 Current Balance N decimal Default = 0 W, Accounts Payable Required I Data Type Notes File Name: AP—Vendor.txt - - - --- Y - --- - - - -------------------- --- 11 Varchar Links to Vendor Unique ID in:AP Vendor table Contact First Name Required / One per Vendor Varchar Contact Last Name y Field Name Required Data Type Notes Vendor Set N Varchar AKA Company Code, Tax ID Groupings Vendor Number Y Varchar Alphanumeric Varchar Fax Phone Number N Internal Use Only Vendor Unique ID N Varchar Every vendor needs a unique number Name y Varchar Vendor name File As N Varchar AKA Sort Name Email N Varchar Vendor email address Tax Payer Number N Varchar Include the dashes Vendor 1099 Value N Varchar Example: SS, EIN Box 1099 Filing Value N Varchar Example: Attorney, Medical, Non -Employee Vendor Class N Varchar Vendor Status N Varchar Example: Active, Inactive, On Hold DBA Name N Varchar Only populate if they have DBA in the name Is Miscellaneous Vendor N Varchar Example: Yes, No Business Phone N Varchar Business Fax N Varchar Business Phone Extension N 1 Varchar File Name: AP—Contact.txt tal / Oz e -rVerdor.--aer-CoFnta-ct 6L Field Name Required I Data Type Notes Vendor Unique ID - - - --- Y - --- - - - -------------------- --- 11 Varchar Links to Vendor Unique ID in:AP Vendor table Contact First Name y Varchar Contact Last Name y Varchar Email N Varchar Mobile Phone Number N Varchar Home Phone Number N Varchar Business Phone Number N Varchar Fax Phone Number N Varchar tyle�r W File Name: AP—Address.txt Required / One per Vendor, per Address Field Name Required Data Type Notes Vendor Unique ID Y Varchar Links to Vendor Unique ID in AP Vendortable Attention N Varchar Address Line I Y Varchar Address Line 2 N Varchar City Y Varchar Zip Y Varchar State Y Varchar Province N Varchar Country N Varchar .... ... .. .. Full Address N Varchar If the address is not broken out then populate If the City/State/Zip is not broken out then City/State/Zip N Varchar populate Is Primary Business N ------------ - Varchar - Example: Yes, No Is Primary Shipping N Varchar Example: Yes, No Is Primary Remittance N Varchar Example: Yes, No Is Primary 1099 N Varchar Example: Yes, No Is International N Varchar Example: Yes, No File Name- AP—Note.txt && "62 Field Name Vendor Unique ID Description Note Text Created By Created Date e M aue ID in AP Vendor table tyler File Name: PY E Required One per Employee Field Name Required Data Type Notes Payroll Set Id N Varchar AKA Company Code, Tax ID Groupings Employee Number Y Varchar Internal Use Only Employee Unique ID Y Varchar Every employee needs a unique number First Name Y Varchar Middle Initial N Varchar Last Name y Varchar If the employee name is not broken out then Employee Name N Varchar populate Is Deceased N Varchar Example: Yes, No Status Code N Varchar Department Code N Varchar Social Security Number N Varchar Marital Status Type N Varchar Example: Married, Single Example: Daily, Weekly, Biweekly, Semi - Employee Pay Cycle Type N Varchar Monthly, Monthly, Other Employee Pay Cycle Times N Integer Normal number of checks per year Example: Hourly, Elected Official, Retiree, Employee Pay Type Y Varchar Commission, Salary Example: Full Time, Full Time Temporary, Part Employee Category Type y Varchar Time, Part Time Temporary, Seasonal Hire Date N Date Le@ve Date N Date Termination Date N Date Termination Code N Va rc ar Examp e: Retire Fire Quit Longevity Date N Date Longevity Code N Varchar Birth Date N Date Work Location Code N Varchar Sex Type Earc a r Example: M@le, Female, Unknown 28 File Name- PY—Retirement.txt ner site. Please jjrWdb all fields that mi Field Name Required Data Type Notes Example: Officials and Administrators, EE04 C@tegory Type N Varchar Professionals, Technicians Bargaining Unit Code N Varchar Varchar Division Code N Varchar Retirement Plan Retirement Status Code N Varchar N Retirement Date N Date Worker Compensation N Varchar Code I —1 Example: Financial Administr@tion, EE04 Function Type N Varchar Community Development, Corrections File Name: PY—Address.txt Required / One per Employee, per Address Code Field Name Required I DataType Notes Employee Unique ID Y Varchar Links to Employee Untgg_e ID in PY EMployee Effective Date N Date Address Line 1 Y Varchar Address Line 2 N Varchar City Y Varchar State Y Varchar Zip Code Y Varchar Country N Varchar Full Address N Varchar If the address is not broken out then populate if the City/State/Zip is not broken out then City/State/Zip N Varchar populate Address Code N Varchar Example: Home, WIntegerer Home LC - ounty - C - ode N Varchar File Name- PY—Retirement.txt ner site. Please jjrWdb all fields that mi Field Name Required Data Type Notes Employee Unique ID y Varchar Links I Effective Date N Date Employee Reports Y Varchar Retirement- Retirement Plan N Varchar Status N Varchar 93 contain retirement information Emplo ee Unigue M m in PY Eng lis Lyf t t er File Name: PY_DirectDeposit.txt Optional / One per Employee,; per Direct Deposit Account Field Name Required Data Type Notes Employee Unique ID Y Varchar Links to Employee Uniue ID in PY Em to ee Bank Code N Varchar Bank Routing Number Y Varchar Account Type Y Varchar Example: Checking, Savings Account Number Y 'Varchar Employee's Bank Account Number Name On Account N Varchar Employee's name Type Y Varchar Example: Amount, Percent, Remaining Balance If Direct Deposit is an Amount Type then Amount Y Decimal populate If Direct Deposit is a Percent Type then Percent Y Decimal populate Sequence N Integer The order Direct Deposits are taken out Start Date N Date End Date N Date Is Active.��� N Varchar Is Primary Account N Varchar File Name: PY_EmployeeDeductionCode.txt Optional / One per Employee, per Deduction Code Field Name Required Data Type Notes Employee Unique ID Y Varchar Links to Emplovee Unique ID in PY Employee Example: Health Insurance, Dental Insurance, Deduction Code Y Varchar AFLAC Deduction Sub Code 1 N Varchar Further breakdown of deduction Code Deduction Sub Code 2 N Varchar Further breakdown of deduction Code Deduction Sub Code 3 N Varchar Further breakdown of deduction Code Example: Benefit, Deduction, Before Tax, isc Flag 1 N Varchar After Tax; Tax isc Flag 2 N Varchar Employee Deduction N Varchar Example: Active, Inactive Status Employee Amount Y Decimal Default 0 Employee Percent Y Decimal Default 0 Employer Deduction N Varchar Example: Active, Inactive Status Employer Amount Y Decimal Default 0 Employer Percent Y Decimal Default 0 Effective Date N Date tyler 30 Ae Name- PY—EmployeeTax.txt 09= EmIN ployee Unique ID Optional / One per Employee, per Contact Field Name Required Data Type Filing Status Employee Unique ID Y Allowances Links t2ofmplp oe Unigue ID in PY Emplo ee Contact Name Y Varchar 7A�7Lt�oa I A m o u n ti. Additional Percent Relation to Employee Y Fixed Amount Father Home Phone N Varchar T—Notes Example: Federal, State, FICA, Medicare M = Married, S = Single Default 0 Default 0 Default 0 Def@u It 0 Default 0 File Name: PY Contact.txt Optional / One per Employee, per Contact Field Name Required Data Type Notes Employee Unique ID Y Varchar Links t2ofmplp oe Unigue ID in PY Emplo ee Contact Name Y Varchar Example: Spouse, Brother, Sister, Mother, Relation to Employee Y Varchar Father Home Phone N Varchar Work Phone N Varchar Work Phone Ext N Varchar Mobile Phone N Varchar Address Line I N Varchar Address Line 2 N Varchar City N Varchar State N Varchar Zip Code N Varchar Country N Varchar Full Address N Varchar If the address is not broken out then populate If the City/State/Zip is not broken out then City/State/Zip N Varchar populate Is Emergency Contact N Varchar 0 es t er 31 yee, p)6r Date Type Field Name Y |Varchar Date Value Example: Anniversary Date, Seniority Date Need @11 Dates that apply to the employee except for the following: Hire Date, Leave Date, Termination Date, Longevity Date, Birth Date, Cobra Expiration Date, Retirement Date, Visa Expiration Date, Drivers License Expiration Date, 1099R Effective Date Optional / One per Employee, per Dependent Field Name Required Data Type Notes Dependent First Name Y Varchar Dependent Middle Name N Varchar Dependent Last Name N Varchar Relation to Employee Y Varchar Example: Son, Daughter Social Security Number N Varchar Birth Date N Date Is Smoker N Varch@r Is Student N Varchar Is Disabled N Varchar Is Benefit Eligible N Varchar City N Varchar Zip Code N Varchar Full Address N Varchar If the address is not broken out then populate if the City/State/Zip is not broken out then City/State/Zip N Varchar populate Home Phone N V@rchar Work Phone N Varchar Work Phone Ext N Varchar 0 11 32 File Name: PY—Note.txt Optional/ One per Employee, per Note Subject Field Name Required Data Type Notes Employee Unique ID Y Varchar Links to Ernplovee Unique jQ_jq_E)�_Emp gyte Subject EN Varchar Note Type Description Y Varchar -Note Text Created By N Varchar Name of creator Date N Date Date of Note File Name: PY—Phone.txt Optional / One per Employee, per Phone Type Field Name Required Data Type Notes Employee Unique ID Y Varchar Links to EMplo jee Unique Q in L_Py__Eras ee _p!oy_ Phone Code y Varchar Example: Cell Phone, Emergency Phone Phone Number Y V@rchar Phone Extension N Varchar tyler M Converting data can be extensive and expensive, but Tyler Technologies cuts the time and cost for you by offering Legacy Views—a unique method of converting and viewing historical data within Incode. ?nd view historical data, and provide the ability to start fresh in Incode 10. Legacy Views —All Modulel . egaVy'riell's All below, all transactions from legacy account numbers that contain "8 " will be returned. ,l 1 110111111111 11 �� lllp�llll� ljl!lllllllll�lmll ill !1�11� I . 11111;lrlllil� 1111�; 111 VlrVV1.. I—, IZWVIVIN-ll;:� — �Wjyy�-1 . - - clicking and choosing "select columns." This is useful if the miscellaneous columns are not used. I Wool MiSC2 Mil Mi=4 Mists iL Bank Num: C01 TR Check No: 0 Memo: '"'Alignment Mask Status: 2 Bank Num: C01 TR Check No: 0 Memo: "'Alignment Mask Status: 2 Bank Num: C01 586 SOUTH STH STREET. TR Check No: 11 Memo: OCT 2013 TAX DIS Status: I Bank Num: Z02 P.O. BOX 25128, SANTA F TR Check No: 0 Memo: PR 9192013 -SIT Status: I Bank Num: Z02 PO BOX 69510, SANTA FE, TR Check No: 0 Memo: PR M013'- Status: 2 Bank Num: Z02 TR Check No: 0 Memo; PR 2222012 - Status: 2 Bank Num: Z02 500 WEST NATIONAL AV TR Check No: 0 Memo: PR BM013- Status: 1 Bank Num: L01 TR Check No- 21 Memo: 2ND QUARTER BIL Status- 1 Bank Num: Z01 TR Check No, 55 M emo. 2013 ANN IAA Status: I Bank N urn-, Z01 TR Check Ift 55 Memo: TO RECLASS CHE: Status: 1 Bank Num: L01 TR Check No: 21 Mena. PRO140TION OF 8 Status: 1 While the client may load their own data into legacy views, there is a benefit to paying Tyler to do it for them. When Tyler imports, links are created between the legacy data and converted accounts/vendors/employees. This means that the Incode 10 production account/venclor/employee records are open, the associated legacy view data will be readily available in the same window. 911 "101-000-1001" between January 1", 2014 and December 31't, 2014 will be returned. ven^n, Period 101-000-1001 lm -100m 101o80,001 101-10000 101-000-1001 01`10000 101-000-1001 101-10000 ven^n, Period Fiscal Your Packet Document DeSCTIP000 w/,cl CASHCLEARING ACCOUNT wmc2 w/,C3 wuc4 7 2013-2014 933 Import Date thru Post note Period Fiscal Your Packet neseriptio"I DeSCTIP000 CASHCLEARING ACCOUNT 01 /01 M14 7 2013-2014 933 BTU BUILDING P201 4 07 0156 01/01/2014 7 2013-2014 933 SAN MIGUEL SU P2014 07 0157 01 Y01 /?G1 4 7 2013-2014 933 SAN MIGUEL SU P201 4 07 0157 01)OV2014 7 2013-2014 933 DTU BUILDING P201 4 07 0156 In the example below the legacy account number of "101-000-1001" was converted as "101-10000" and by having Tyler import the data there is a link between the Legacy Views data and the converted account. CASHCLEARING ACCOUNT Pending; � General Old GL Accounrl New GL Account Post note Period FjWC*1 Year i Packet Poscr Segmentation I'M -MO -1901' 101100136 ?M 3 MW4 - 27 Report Groups 101-000-1001 101-10000 V2212015 1 2015-2016 970 P E.RA Notes 101-000-1001 1 D1,1 0000 12A 5120-14 6 2014-2015 932 BTU BIJ • Budget 101-000-1001 101-10000 101R/2013 4 2013-2014 906 MAILM Summary 101-000-1001 101-10000 6/10/2015 2 2015-2016 963 VERIZU Detail 101-000-1001 101-100DO 6/25/2015 12 2014-2015 981 TYLER Period Distributions 101-000-1001 101-10000 6/11/2014 12 2013-2014 932 1,10MER Adjustments 101-000-1001 101-10000 6/24M14 12 2013.20-14 932 BTU BU 101-000-1001 101-10000 7/17/2013 1 2013-2014 927 OFFICE Budget Notes 101-000-1001 101-10000 lV30/2013 6 2013-2014 908 CUFTat • History 101-000-1001 101-10000 6/13/2014 12 2013,2014 932 PAD11-U Detail 101-000-1001 101-10000 5A 612014 11 2013-2014 920 QUICKI, Journal Entries 101-000-1001 101-10000 6/2/2015 12 2014-2015 981 TY! - ER' 101-000-1001 101-10000 11/4/2013 5 2D13-2014 907 OFFICE Encumbrances 101-000-1001 101 -1 OODO 4120,12015 10 2014-2015 958 PNM EL Reserves 1 01 -000-1001 101-10000 11112/2014 5 2014-2M 5 930 SPCOFI A, Legacy History 101-000-1001 101-10000 9/26/2013 3 2013-M 4 901 TRANE AccoLint 101-000-1001 101-10000 12/9,;2013 6 2013.2014 908 35 There are three legacy views in the accounts payable module: payable items, payables, and payments. These views do not link to each other which means all information can be converted in constraint -free. Below isasample ofapayment legacy view. M 01 45 Gina's Bakdd-Gcx�ds 149B110 P1 45 ORDL5 Gina's Baked Goods 14DW, 5 -11,7 11) IS201118 11 0 119-13 101,05 Pick's "Oncrete 01 101M loin's PicRz Corlcieit -01 -101 cc 1^0106 Birk's Cmcreta 16510 When Tyler Technologies imports into legacy views, a link will be created between each legacy view and the Incode 10 vendor. Below is a view from the Incode 10 vendor manager showing the legacy view type (item, payable, payment), and the legacy vendor number and the corresponding Incode 10 vendor. In this instance, the legacy vendor "I199"islinked to°01199." Name, TAXATION & REVENUE DEPART_ Statov Adtive Nomber, 01199 Vendor set 01 - Vendor Sat 01 Balance 0.00 Profile 11" WA Payment'rermci 'n 1 1139 01189 TAXATION RE 369W AP 10,1612013 2,S67M Addresses 81 1199 01 TAXAMN RE 369M AP SVISY2013 011-9 Note, 01 1199 Cg 1199 14KATION RE 37D4544 AP 1211, Y2013 ZBOSM PO Notice� 07 1199 01199 M-,ATION RE 366102 AF, Y1012013 3,223-64 01 1199 01,199 TAXATION t RE -,QM? AP 8121 i2013 2,76276 Payable Ent�y 01 1199 011 .99 TAYAT ION & RE MM74 AF, I W301YM 3 2,78-3,63 Recurring Payables 01 1199 01199 TAXATION &RE 370014 AP 1171312013 Z.W57 Templates 01 149 01199 TAXATION '� RE 370531 12,2-.!?Gl 3 2,771,2—u History 91 1199 01M 116XAT ION s, RE 370283 AP 11 !26,QV 13 ?_ 7 226. 9 2 Transactions 01 jj_q9 D1193 TAXATION & RE 369We AP 91'.D/2013 2,723,G1 QuWanding I)Byable5 EM 1199 01193 TAXATION & RE 369378 AP =11=3 2,958,68 Purchases Payments Purchase Orders M Personnel rs[]nne|| There are four legacy views inthe personnel module: paycheckheaders, taxes, deductions, and pay line items. Paycheck taxes, deductions, and pay line items are simply the detailed records ofwhat make up the paycheck header information and similar to the accounts payable module, these tables do not link up. Below isasample ofthe header legacy view. - Old Payroll Set Of ^ Old Employee No To ta I Ta xes. LIN New Pawoll Set Net Pay Now Employee Number Misc I Date thru Type )k 10 isc 4 Payment Ndmbe., ?A iv, 5 Total Earnings 72 re-curds toured 01 01 320 0320) kkm Eia$4 02,'010 11 Autorraft 157X31 051 Similar to the above examples for general ledger and accounts payable, below are the results for pay header history that Tyler converted into legacy views to match up old employee "1624" to new ennp|oyeenunnber"O996"Thesanoe|inWngvviUhepneyentintheearning,deduction,andtaxhistory views. Name: APODACA, ALFRED E. Number, M6 5'urtuv Active D, Demographics Ol 1 924 01 0996 ALFRED E. APO EV23AV13 P, HRInformation 01 1624 01 0 aK ALFRED E, APO 11/1512013 l' Employee Pay 01 1624 01 0396 ALFRED E, APO 2/22/2013 0 I> Leave 01 1624 01 0930 ALFRED E. APO 4/5/2012 a lHistory 01 1 K4 01 Mr ALFRED E, APO 4/19/2Ul 3 0 Employee Self Service 01 1624 01 0396 ALFRED E, APO 1/2512013 Note5 01 1624 '01 CA996 ALM ED E, APO 3/22/2013 al 1 924 01 0--3918 ALFRED E APO 5/31/2013 0 Documents 01 1624 :01 09-96 ALFRED E APO S/612013 a ,A Legacy History 01 1624 01 OS96 ALFRED E APO 819/2013 a qacyPoyHistory 01 1624 01 0996 ALFRED E. APO 7)2612013 0 Legacy Earning Hi5tor 01 1 K24 al ORK-1 ALFRED E APO 6128/2013 Legacy Deduction His 01 1624 01 0,996 ALFRED E. APO 2/8/2013 a LegacyTax History 01 1624 01 01-K, ALFRED E APO 1011812013 0 . ^% tyler 37 While no reports are created by Incode 10 for legacy views, it is very simple to create reports insi e ':'Hlte�rdve�-beeri en exported with a right click in the grid as seen below. O;Ll K I Li PivotCharts are simple to create with PivotTable information. In the example below, a quic u get I Ll 01 AM 01 01 0635 01 Prft Gtad. 0597 01 E-4mrt w 0667 01 Save grid La} 1015 01 0955 01 Restore Default Grid Layout 0407 01 ChaW Grid Colunsr4 0449 01 Refresh ftw Once the data is in Excel, reporting can be performed by the user. Most commonly used is Excel's ability to group data with PivotTable features. Below, all employee net pays are grouped for the 2013 year. �IS:E—:ilf –114�-t �P- - — --- ---------- P ivotTable Fiefd� _--V �qldjErnp Total Yqmber T 20 0005 S 2", 342,E,5 Choose fieldg to Pdd,.to report 11067 27,922159 ---------- 5 11,649 5 18-850-18 OW P�Yfofl Set 6 11b9a 41.295,90° 0iraeAlrimbr 6,15: New P eymil Sf-1 6 11112 -5 22,0 849 New Ernpipyee Nuq frnplvyi�,-, Name I 1 :11163 121'1175 5 26,181,91 T,,ype 13 i 1181 5 19.759A payment Number 141111142 L -j TvW Dedusb,w5 15 1200 S 20,003.14 Drag fields between areas below; T FILTERS lie COLUMNS `i•.-r-t-wars-cl-ffatd actual spent. a997-311-0722 - Acmal 9997-101-3722 .: Budget C 0 4 ff;� p a STA �4.siu t471 . tt at ik,�,cwi�lnJNREPORT % TO: Honorable Mayor and City Councilmembers HUB O : Mark Hsu, Information Systems Supervisor THE (.SAN GABRIE DATE: June 20,2016 VALLEY SUBJECT: APPROVE THE PURCHASE OF COMPUTER HARDWARE NECESSARY FOR THE IMPLEMENTATION OF UPGRADING OF THE CITY'S FINANCIAL/HR SOFTWARE SUMMARY This report is to request City Council approval for Information Systems Services to purchase computer servers, switches and network attached storage A) components in anticipation of the financial and human resource management system upgrade. FISCALIMPACT The purchase of this computer hardware has been anticipated and appropriations have been made within t - Information Technology budget for Fiscal Year 2015/2016. Based on quotes provided by DELL Computer using equipment specifications ned •1 the referenced financial program, priced under RECOMMENDATIONCooperative Purchasing Program, this purchase will not exceed the budgeted amount available. I` Staff recommends that Council approve the purchase of computer servers, switches and network attached storage (NAS) under the Western States Contracting Alliance — National Association of State Procurement Officials (WSCA-APO) Master Agreement, and authorize the Information Services Supervisor to issue a purchase order in thea of of $35,952.12, to DELL Marketing, L.P. for the purchase of the computer hardware. BACKGROUND In Fall of 2015, the City issued Request for Proposal No. 2015-0116, Finance, Payroll and Human Resource Management Software System. From that advertisement, proposals were received and a vendor has been selected for award of the contract. In order to implement the proposed new software program, the City will need to purchase new and additional computer servers, switches and network attached storage (NAS) units in order to handle the robust programming and electronic records requirements. The Information Systems Division anticipated the purchase of this equipment and has funds budgeted for this purpose. After reviewing the specifications provided by the software vendor, Dell Computer Hardware most closely matches the requirements and purchasing under the WSCA-ASPO contract provides the best pricing option. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES Council may choose to not authorize the purchase of this computer hardware, thereby prohibiting the implementation of the new financial software program, and requiring the continued use of the existing financial software provider. Purchase of Computer Hardware under WSCA June 20, 2016 Page 2 ATTACHMENTS 1. Computer Hardware Quotes from ELL Computers . 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(D CD CV U) c ® ® c U? fn p 0 cc 0 2 o X h. ItH f6 c' M A _ n3 .- cv Sq r r z z > �- r r 4-4 0 N to + i • Y 1 • • t A � r ,. • • � 1 i 1 r 1 4 • • 1 i Y • • 1 • ti Y i • • 1 1 i • , • / � • r • • 1 s , y s i 4 r •, Y • � 1 / I i is • i V i 1 1 4 y. \ 4 • 1 w 1 � • i s 4 a r � 1 • i • 1 r 1 + i • 4 r: t y Y I 4. i ` 1 • 1 4 , i. �. 1 •. • + • ` 4: f • 1 1 + , • • i • i 1 1 r — • • 1 r • r 1 1 1 4 i • t • 1 4 • i. r i + , • 4 s • 1 1:: i t: i •: t • s: .. y. Y • • i • � r • , r 1 PARTICIPATING ADDENDUM NASPO valuspoint Cooperative Purchasing Program COMPUTER eQUIPMENT MkSTER AGREEMENT Minnesota M"tor Agreement No.: MNWNC-1 08 Callifomla ParUcloirting Addendum No. 74S.70-34-003 DELL MARKETING, L.P. (Contractor) & This parljoipWjrqAddendum tevm the pwhase of Computer Equipment under the Master Agreerrik 1br the following product bands: and I — DesIdop, Band 2 — Laptop Band 3 — Tablet Band 4 — Server Band 5 — Storage CPolitical subdWidnAocal 960mment use of this Participating Adilendurn is optional. Each polffical subdivielorulocal government Is to is Its own doWn-nination whether this Participating Addendurn and the Minnesota Master Agrearnerrt are consistent with its procu4en64 pokies arid raptatlorw Dlift lease agreements for t,he ptoducts� covererf 16 !he !he legal soft* b enter lift th� to" ofaq("M". T00061 A. The torto of this Partk�patlng Addendum shall begin upoo signature approval by the �$� and vAll end March $1, 2DI7, or upon termination by the state, whichever occurs first. e. L#W state amondmaift to b*nd the -Master AgtOdffient UM date are 8pating Ad*dum unless terminated as ir a of the Master AqreoroWt or this P p t 4 Q Participating Adden. 7-16-704"03 0011 otic a LA { 4 .{s.:.. .t.�: 3t u, t �`.'„•: it B »=,,„his, shall 66 „ , p.. _„,s, ,'„s., t, sucoessfWperfortnandoendcoMpliahowith all requirements in bdooklance With the terms and conditions undO this PartIO(Oating Ad�m.:wn, even 9 is exe,. , by Partroars. Ctdjjt� will be the sole point of contact wtth *aA to Participa” Ad"ndurn doftactual matters, reporting, and admiriftOWO fee requirements. n„ ik ,1� � , !� t: ��” '�'. `'� �+t��' ter ;. •�. � �`, fin i t1s i Participadrig Addendum No. 7. Dell Marketing, LP. a. Agents are only authorized to provide quotes, sales assistance, configuration guidance and ordering u r products and associatedI offered under this Participating. 'b. Agents are not authorized to aczept orders or payments. c. If applicable, j under this Participatingn °Il be listed on the Contractor's 7. Invoicing mill ot= ii M 11=01111MMEM 31' B. Usage Reporting A, Contractor I submit usage reports on a quarterlyto the StateContract Administrator for all California entitying the WSCA-NASPO Detailedales report template. F, Reports oro due fbir each quaftO 69 Moil G. Failure to meet i r MOMMents and submitfir, constiW grounds for sospension of this contract I Page >, De#*Moft LP. 9. Administrative C. 7,; fi e fee checks a , 00 u to: Afterition: Multiple Prpgratn i 6r, MS Z202 Oldst Sacramento, CA D. The administi*100 fee "I not be included as an adjustment to Contfactors ma$wr Agmell pricing. F. ,ice ii o, the administirall es is due u+S,< pe' 4 t s on orders i �.I Purchasing service H. Fallure to ineat "t' e fOO relentsi''on atimelyi shall ocinstitute gmunds for suspension 10, Ocatimict Management Page 5 of 6 A I " X� Page 6 of 6 1. �WSCA-NASPO 00PERATIVE PURCHASING ORGANaArtDN Mt 0 A 7 IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby, 1. DELL MARKETING L. P. 2. MINNESOTA MATERIALS MANAGEMENT DIVISION The contractorcartifies that the appaile parson(s) bava In accordance with Minn. Stat. 16C 3, eubd. 3. executed this Aoreement on behalf of the Canbractor as required by orad By: By: -- — S iiterTile: A inistrator teDbane i':11 "hill l, 004,518 Title. Contract Ma --v 1.4101n Kano4ef Data; ------- Date: By: 3. MINNESOTA COMMISSIONER OF ADMINISTRATION Or delegated representative. Title: By. -----Tnal sia Date: Date: MAR 0 3 2015 $y Lucas J. Jannett I CONTRACT NO, MNWNC-108 MASTER AGREEMENT AWARD COMPUTER EQUIPMENT DELL MARKETING -40 COMPUTER EQUIPMENT 2014-2019 DEPARTMENT: OF ADMiNlOr-PATION MINNESOTA WSCA-NASlP0 MASTER AGREEMENT AWARD TABLE OFCONTENTS ............................................. TABLE OF CONTENTS .............................. ................. 11 ................................. .. . .. ............... 2 SUMMARY.............................................................................. - .......................... I ................................ I ......... I ................. - 3 EXHIBITA - TERMS & CONDITIONS .................................................. ................................... --- ... ........... -- ..... ----5 EXHIBITB - PRICING ................ .........................I........ ....................................................................... 24 EXHIBITB - PRICING SCHEDULE ............................................................................................................. .................... 26 EXHIBIT C - PRODUCT AND SERVICE SCHEDULE (PSS) ...................l-.- ...... ................:..., .. ,..,. .,,,.,,. ;.........27 .......... EXHIBIT D - WEBSITE.......:... ........................................... ? .................................... ............................. ................... 28 EXHIBIT E -ACTIO REQUEST UPDATE FORM (ARF) ................................ .........-...-29 EXHIBITF - REPORTING .......... ................................................ ................ .......... -- ...... --- ....... ... 31 EXHIBITG - DEFINITIONS ....................................... - ................. .................................. ................................................. 32 2 CONTRACT NO. MNWNC-108 MASTER AGREEMENT AWARD. COMPUTEFt,EQUIPMENT DELL MARKETING L. P. i . RESTRICTIONS. The following restriction's apply to the Master Agreement. A Participating State may set further restrictions of products in their Participating Addendum. The .P rticipaUn tate will determine with the Contract Vendor how to approve: these modifications to theState's Product and Service Schedule. a. o ate 1Software is restricted to operating systems and commercial off-the-shelf (COTS) software and is subject to equipment configuration limits. . Software is an option which must be related to the procurement of equipment, 3. So. are must be pre -loaded or provided as an electronic link h the initial purchase of equipment. l . So are such as middleware which is not always installed on the equipment, but is related to storage and server equipment (Band ) purchased, is allowed and maybe procured after the Initial purchase of equipment. b. Services 1. Services must be related to the procurement of equipment. � 2. Service limits will be addressedy each State. . Wireless phone and Internet service is not allowed.. . Cloud Services including acquisitions structured as managed on-site services are not allowed. � . Managed Print Services are not allowed. o hPattAZroduclL . Contract Vendors can only offer Third Party Products In the bands they have been awarded, . Contract Vendor cannot offer products manufactured by another Contract Vendor holding a Minnesota WSOA-NASPO Master Agreement unless approved by the Lead State. d. Additional Producif-SentlM -Hardware and software required to solely support wide area network )operation and management are not allowed. 2. Lease/Rentals of equipment may be allowed and will be addressed by each State: . Cellular Phone Equipment is not.allowed. 4. PEAT S e requirement be waived, on a State case by case basis, if approved bythe State's Chief Procurement Officer. . PARTNER UTILIZATION: Each state represented by SCA- AO that chooses to participate in this Master Agreement independently has the option of 0117Jng partners. Only partners approved by the Pprticipating't to may e deployed. The participating State will define.the process to add and remove partners in their participating addendum. i i { I 4 CONTRACT NO. MNWNC-1 08ASTER AGREEMENT AWARD COMPUTER EQUIPMENT DELL MARKETING L. P. 7 CONTRACT NO. MNWNC-108 MASTER AGREEMENT AWARD COMPUTER EQUIPMENT DELL MARKETING L. P. 1 5 % 11 restocking fee, may apply. Re stocking fees must be approved by the customer. ff Purchasing, the return or exchange instructions provided by Contract Vendor, Contract Vendor will not be respc damage, or modification of a Product, or processing of a Product for disposal or resole. Credit for p be less than invoice or Individual component prices due to bundled or promotional pricing associatf purchase. This restocking� fee shell not apply In the case of Contract Vendor error, 16 CONTRACT NO. MNWNC-108 MASTER AGREEMENT AWARD COMPUTER EUI ENT DELL MARKETING L. P. State's Assistant Director or designee of Materials Managernient Division. Representations include any publicity, including but not limited to advertisements, notices, press releases, reports, signs, and similar public notices. KA. SURVIVABILITY. The following rights and duties of the State and responder will survive the expiration or cancellation of the resulting Master Agreements. These rights and duties include, but are not limited to paragraphs: Indemnification,' Hold Harmless and Limitation of Liability, State Audits, Government Data Practices, Governing Law, Jurisdiction and Venue, Publicity, Intellectual Property Indemnification, and Ai.:. Fees. 36. TRADE SECRETICONFIDENTIAL INFORMATION. Any information submitted as Trade Secret must be identified and submitted per the Trade Secret Form and must meet Minnesota Trade'Secret as defined in Minn. Stat, § 13.37 V 23 CONTRACT NO, MNWNC-108 MASTER AGREEMENT AWARD COMPUTER EQUIPMENT DELL MARKETING L. P. II 12. LEASING. The Discount schedule will indicate if the Contract Vendor. provides leasing. Participating Entities may enter in to lease agreements If they have the legal authority to enter into these types of agreements. The Participating Addendum by each State -will identify if and how leasing agreement terms will be conducted. 13. FREIGHT; All prices shall be FOB Destination, prepaid and allowed (with freight included in the price), to the address, receiving dock or warehouse as specified o0he ordering agencyls purchase order, In those situations in which the "deliver -to' address has no receiving dock or agents, the Contract Vendormustbe able to deliver to the person specified on the PO without additional cost. If there is a special.csse where Inside delivery fee must be charged, the Contract Vendor will notify the customer in advance in order for the customer to determine If the additional cost will affect the decision to utilize the Contract Vendor. 14. DELIVERY. Delivery of ordered product should be completed within thirty (30) calendar days after receipt of an order, unless otherwise agreed to by the ordering agency. 25 CONTRACT NO. MN C406 MASTER AGREEMENT AWARD COMPUTER EQUIPMENT DELL MARKETING L. P. +N x � i COOPERATIVE PUHCHA5ING ORGANIZATION � • r r INr f': t i r • i r .. ..: a r • i: 1 r r ••� - • �r - :• : r • - •'' �•• • is - • • • . Title of of qu ter: 29 CONTRACT NO. C-108 MASTERA E ENT AWARD COMPUTER EQUIPMENT DELL MARKETING L. P. COMPUTER 15QUIPM�NT 2014-2019 DEPARTMENT OF ADMINISTRATION i. 30 dONTRACT NO. MNWNC-108 MASTERAGREEMENT AWARD COMPUTER EQUIPMENT DELL MARKETING L. P. 710 1 E 31 FATI.-I I A 'It 31 CONTRACT NO. MNWNC-106 MASTER AGREEMENT AWARD COMPUTER'EQUIPMENT DELL MARKETING L. P. PARTICIPATING ADDENDUM NASPO ValuePoint Cooperative Purchasing Program COMPUTER EQUIPMENT MASTER AGREEMENT Minnesota Master Agreement No.: C-1 08 California Participating Addendum No. 7-15-70-34-003 DELL MARKETING, L.P. (Contractor) This Participating Addendum Number 7-15-70-34-003 is entered into between the State of California, Department of General Services (hereafter referred to as "State" or "DGS") and Dell Marketing, L.P. (hereafter referred to as "Contractor") under the NASPO ValuePoint Cooperative Purchasing Program Master Agreement Number MNWNC-1 08 ("Master Agreement") executed by the State of Minnesota. A. This Participating Addendum covers the purchase of Computer Equipment under the Master Agreement for the following product bands: Band I — Desktop Band 2 — Laptop Band 3 —Tablet Band 4 — Server Band 5 — Storage B. This Participating Addendum is available for use by California pocal subdivisions/loca governments (hereafter referred to as "Purchasing Enes"). A pocal subdivision/loc government is defined as any city, county, city and county, district, or other local governmental body or corporation, including the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges empowere to expend public funds. I C. Political subdivision/local government use of this Participating Addendum is optional. Each political subdivision/local government is to make its own determination whether this Participating Addendum and the Minnesota Master Agreement are consistent with its procurement policies and regulations. 6 1 C*A_ I JIM 61 111010 1 S�HWA 1MVIZA 41 r-2 gg N 9;1114 11011 WA Oxzl 11 (Zia I I liging a 1;gr_A YJ *I- 3zmzm�=- � A. The term of this Participating Addendum shall begin upon signature approval by the State and will end March 31, 2017, or upon termination by the State, whichever occurs first. B. Lead State amendments to extend the Master Agreement term date are automatically incorporated into this Participating Addendum unless terminated early in accordance with the terms and conditions of the Master Agreement or this Participating Addendum. Participating Addendum No. 7-16-70-34-003 DO Marketing, L.P. In the event of any inconsistency between the articles, attachments, or provisions whi constitute this agreement, the following descending order of precedence shall apply: Addendum. The 12 page document is available at: hftp://www.documents.dgs.ca.gov/pd/poliproc/GSPD401 1.1 •• the Product an b—er—v-1ce—b-C-ffe-au1e krob) Ana aesignawo oase Arie price Of entities to verify product/service pricing and applicable discounts offered under the Master Agreement. A. Contractor may use Partners under this Participating Addendum for'sales and service functions as defined herein. Each Purchasing Entity will determine whether use of Partners is consistent with its procurement policies and regulations. B. Contractor shall be responsible for successful performance and compliance with all requirements in accordance with the terms and conditions under this Participating Addendum, even if work is performed by Partners. C. Contractor will be the sole point of contact with regard to Participating Addendum contractual matters, reporting, and administrative fee requirements. D. Partners are • as follows: mszm��� a. Authorized Resellers may provide quotes, accept purchase ordersj fulfill purchase orders, perform maintenance/warranty services and accept payment from ordering agencies for products and associated services offered under this Participating Addendum. b. Authorized Resellers are responsible for sending a copy of all purchase orders • invoices • the Contractor for compliance with quarterly usage reporting and administrative fee requirements. c. All purchase documents to Authorized Resellers shall reference the Participating Addendum • d. If applicable, Authorized Reseller(s) under this Participating Addendum will be listed on the Contractor's dedicated website. Dell Marketing, L.P. 2) "Agent" a. Agents are only authorized to provide quotes, sales assistance, configuration guidance and ordering support for products and associated services offered under this Participating Addendum. 'b. Agents are not authorized to accept orders or payments. c. If applicable, Agent(s) under this Participating Addendum will be listed on the Contractor's dedicated website. 7. Invoicing The Participating Addendum Number and Ordering Agency Purchase Order Number shall appear on each purchase order and invoice for all purchases placed under this Participating Addendum. B. Usage Reporting A. Contractor shall submit usage reports on a quarterly basis to the State Contract Administrator for all California entity purchases using the WSCA-AS PO Detailed Sales report template. B. The report is due even when there is no activity. I C. The report shall be an Excel spreadsheet transmitted electronically to the DGS mailbox at PDWSCA@dgs.ca.gov. D. Any report that does not follow the required format or that excludes information will be deemed incomplete. Contractor will be responsible for submitting corrected reports within five business days of the date of written notification from the State. E. Tax must not be included in the report, even if it is on the purchase order. F. Reports are due for each quarter as follows: Reporting Period G. Failure JUL I to SEP 30 • • 1 to DEC 31 JAN 1 to MAR 311 rAPR 1 to JLJl , N 30 • meet reporting requirements and submit the reports on a timely basis shall constitute grounds for suspension of this contract. Page 3 of 6 Participating Addendum No. 7-16-70-34-003 Dell Marketing, L.P. 9. Administrative Fee A. Contractor shall submit a check, payable to the State of California, remitted to the Department of General Services, Procurement Division for the calculated amount equal to one percent (0.01) of the sales for the quarterly period. B. Contractor must include the Participating Addendum Number on the check. Those checks submitted to the State without the Participating Addendum Number will be returned to Contractor for additional identifying information. C. Administrative fee checks shall be submitted to: State of California Department of General Services, Procurement Division Attention: Multiple Awards Program 707 3rd Street, 2nd Floor, MS 2-202 West Sacramento, CA 95605 D. The administrative fee shall not be included as an adjustment to Contractor's Master Agreement pricing. E. The administrative fee shall not be invoiced or charged to the ordering agency. F. Payment of the administrative fee is due irrespective of payment status on orders or service contracts from a Purchasing Entity. G. Administrative fee checks are due for each quarter as follows: Reporting: Period Due Date JUL 1 to SEP 30 OCT 31 . . .. . ... .......... 11 OCT 1 to DEC 31 JAN 31 JAN 1 to MAR 31 APR 30 APR 1 to JUN 30 JUL 31 H. Failure to meet administrative fee requirements and submit fees on a timely basis shall constitute grounds for suspension of this contract. 10. Contract Management A. The primary contact individuals this Participating Addendum shall be as follows: Wmn= ritwt�A W%T�l AITIV Dell Marketing, L.P. A. This Participating Addendum and the Master Agreement together With its exhibits and/or amendments, s6t forth the entire agreement between the parties with respect to the • matter • all previous communications, representations or agreements, whether oral • written, with respect to the subject matter hereof. Terms and conditions inconsistent with, contrary • in addition to the terms and conditions • this Participating Addendum and the Master Agreement, together with its exhibits and/or amendments, shall not be added to or incorporated into this Participating Addendum or the Master Agreement and its exhibits and/or amendments, by any subsequent purchase order or otherwise, • any such attempts to add or incorporate such terms and conditions are hereby rejected. The terms and conditions of this Participating Addendum and the Master Agreement and its exhibits and/or amendments shall prevail and govern in the case of any such inconsistent or additional terms. B. By signing below Contractor agrees to offer the same products/and or services as • the Master Agreement, at prices -• to • • than the • • that • C. IN WITNESS WHEREOF, the parties have executed this Participating Addendum as of the date of execution by both parties below. Participating Addendum No. 7-16-70-34-003 Deli Marketing, L.P. Participating State: Contractor: STATE OF CALIFORNIA DELL MA By: By: ----- - Name: Jim Butler Name: Title: Deputy Director Title: Date: Date: —ALM 15 Page 6 of 6 ITEM No. 14 STAFF REPORT $A,LD TO: Honorable Mayor and City Councilmembers HUBOF -4 TH E T FROM: Daniel all, Director of Public Works U SAN GA13RIEL DATE: June 20,2016 VALLEY SUBJECT: APPROVE AND ADOPT A RESOLUTION RECERTIFYING THE '*WD TITLE VI PROGRAM SUMMARY This report seeks City Council approval of a Resolution to recertify the 2016 Title V! Program for the City of Baldwin Park. This Program provides compliance with the Civil Rights Act of 1964 and improves access to transit services to persons with limited English proficiency and protects transit patrons against discrimination. FISCAL IMPACT There is no foreseeable impact to the General Fund. Approval of the Program is required to support the annu request for Federal 5307 FTA funds to support capital projects and operating expenditures. Local Proposition or C discretionary funds also qualify for use to meet the Program objectives. I RECOMMENDATION Staff recommends that Council approve and adopt Resolution No. 2016-135, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Recertification of the 2016 Title VI Program." BACKGROUND The City of Baldwin Park adopted the original Title VI Program in 2014 in compliance with 49 Code of Feder] Regulations (CFR) Section 21.9(b) and Federal Transit Administratioeqp n (FTA) which ruires reciients t prepare and submit an updated FTA Title VI Program once every three years. Continued compliance with this Program will result in meeting the requirements of the Federal Transit Administration Title 49 CFR Section 21.9(b) as a sub -recipient of Los Angeles County Metro for Pass -Through Funds. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES Council may choose reject the Resolution which would result in non-compliance and surrender of federal transit funds, ATTACHMENTS #1. City of Baldwin Park Transit Program Non -Discrimination Guide 2016 #2, Resolution No. 2016-135 ,� .. � w � �: TITLE V1 PROGRAM O�� Recertified: June 20, 2016 14403 E. Pacific Ave. Baldwin Park, CA MiM Dept. (1326) 013-5255 Fox. (626) 962-2625 Healthy Urban Bus (HUB) Title VI of the Civil Rights Act of 1964 provides that "no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal funds." Pursuant to FTA Circular 4702AA — Title VI Guidelines for FTA Recipients the document must include the following information: 1. A summary of public outreach and involvement activities undertaken since the last submission and a description of steps taken to ensure that minority and low-income people had meaningful access to these activities. 2. A copy of the agency's plan for providing language assistance for persons with limited English proficiency that was based on the Department of Transportation (DOT) Limited English Proficiency (LEP) Guidance, 1 A copy of procedures for tracking and investigating Title VI complaints. 4. A list of any Title VI investigations, complaints, or lawsuits filed with the agency since the time of the last submission. 5. A copy of the agency's notice to the public that it complies with Title VI and instructions to the public on how to file a discrimination complaint. In addition to the above listed requirements, DOT Order 5610.2 — Environmental Justice (EJ), establishes procedures to comply with Executive Order 12898, "Federal Actions to Address EJ in Minority Populations and Low -Income Populations. " Ensure that the level and quality of transportation service is provided without regard to race, color, or national origin. 2. Identify and address, as appropriate, disproportionately high and adverse human health and environmental effects, including social and economic effects of programs and activities on minority populations and low- income populations. I i !11111111111 4. Prevent the denial, reduction, or delay in benefits related to programs and activities that benefit minority populations or low-income populations. These program requirements and guidelines apply to all FTA fund recipients (NITA) and therefore to pass through sub -recipients. FTA is responsible for ensuring that its recipients fully comply with Title VI of the Civil Rights Act of 1964. The City's Title VI program was prepared using data from the most Year 2010 U.S. Census Data and updated using 2014 data. This Title IV Program will be made available on the City's web site and at our Public Works Counter. i c< A WHEREAS, The City of Baldwin Park updated its 2016 Title VI Program for recertification and to be in compliance with 49 Code of Federal Regulations (CFR) Section 21.9(b) and Federal Transit Administration (FTA) which requires recipients to prepare and submit an FTA Title VI Program and updates once every three (3) years to Los Angeles County MTA; WHEREAS, Title VI of the Civil Rights Act of 1964 provides that "no person 'In the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal funds; and WHEREAS Title IV Program will improve access to transit services to persons With limited English proficiency (LEP). NPURN 17 1 11111 1 1! 1 = I' �! I l'•I I , Irl I I iirv;1111 That the City Council of the City of Baldwin Park, California, hereby directs the Director of Public Works/ City Engineer to implement Title VI Program requirements to comply with FTA Civil Rights Requirements for the City's Transit Program as described in the City's Title VI Program document attached hereto. The City Clerk shall certify to the adoption of this Resolutioll MANUELLOZANO MAYOR STATE OF CALIFORNIA COUNTY OF LOS ANGELES S&W CITY OF BALDWIN PARK T I, Aiej'andra Avila, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution «a 2016-135 was duly adopted by the City Council of the City of Baldwin Par at regular meetingth■1§/do June 20, 2016 adthatte same was adopted by the followingvote t4wit: »$?< ?«d> dt?f© BS COUNCIL?MBERS: BSTAI; COUNCIL MEMBER& ;»,RAI/ff:« ..\? «??f- ITEM NO. J-5 TO: Konorable Mayor1City ounci members FROM- i Director of PublicWorks Y DATE: 0'2016 SUBJECT: ACCEPT PLANS AND SPECIFICATIONS, AND AUTHORIZE PUBLISHING A NOTICE i FOR CITY PROJECT NO. 2016-0152 - MTD 1854 CORAK STORM DRAIN SUMMARY This item will authorize the publishing of Notice Inviting Bids for City Project No. 2016-0152 - MTD 1854 Corak Storm Drain. FISCAL IMPACT There are no fiscal impacts at this time. Upon review of the bids received, staff will recommend a construction contract award. At that time, staff will also provide a construction cost estimate with a breakdown by improvements to be constructed utilizing the available funds as outlined below: There is no impact on the General Fund. Available funds are included in Fiscal Year 16/17 budget. RECOMMENDATION Approve the plans and specifications for MTD 1854 Corak Storm Drain (City Project No. 2016-0152) and authorize staff to advertise. BACKGROUND The City of Baldwin Park completed a Storm Drain Master Plan in the 1960's wherein certain areas in the City were identified as susceptible to flooding. One area identified as a priority in the Master Plan was the intersection of Ramona Blvd and Francisquito Avenue. This location has long experienced flooding during heavy rain. Moreover, . contiguous area along • . .. betweenRamona r• • and Athol Street does not have a storm drain and the area drains very slowly. On March 29, 2012, Staff invited proposals from qualified design firms for prepqot�ion of the project plans and specifications. On June6 2012, City Councilawarded .contract•Civil Source Inc. for this work. Page 2 — — ------ — - -- ---------- Pff • Required. ATTACHMENTS A. Notice Inviting Bids B. Plans and Specifications will be available for review at office of the City Clerk - ---------- __ Iffell 9 to a 1U1 V y 10MI WUBLIC NOTICE IS HEREBY GIVEN that the City of Baldwin Park invites sealed bids for the above -stated [�)roject, and will receive such bids in the offices of the City Clerk, 14403 Pacific Avenue, Baldwin Park, California 91706, until at which time the proposals will be publicly opened and read. Bidders and/or authorized agents are invited to be present. All information submitted with the bid is public information and may be subject to disclosure. Project Description — The general nature of work consists of furnishing all labor, material, equipment, grading operations, excavating and installing RCP Strom Drain pipe and various Catch Basins, removal and replacement of curb and gutter, driveway approaches, sidewalk, cross -gutter, relocating water mains and gas lines, installing 8 -in sewer VCP pipe and construction of sewer manhole, constructing full asphalt street section, constructing 2 -in asphalt concrete overlay and constructing concrete drainage channel. The bid items, corresponding estimated quantities, and the time allowed to complete the work are listed in the Proposal. The descriptions of bid items are defined in the Technical Provisions. Bid Proposals — Bids shall be sealed and plainly marked "Bid No. 2016-0152 — MTD 1854 CORAK STORM DRAIN IMPROVEMENTS." Bids must be prepared using the Contractor's Bid Proposal forms and all the other forms identified in the Instructions to Bidders. The forms required to complete a bid package are found in Section "B" of these Contract Documents. No bids will be accepted if not submitted using the approved forms. The Information to Bidders provides prospective bidders a summary of requirements for acceptance of bids guidelines the City uses in awarding contracts, rules to ensure fairness in contractor procurement and guidelines to aid in interpretation of documents. The Construction Contract / Agreement define the Contract Documents which serve to control construction, work performed, and materials ftimished, and includes the Specifications and Plans. Plans, Specifications, Documents — Specifications and proposal forms may be obtained at the Engineerin�#y Division office located at 14403 East Pacific Avenue, Baldwin Park, CA 91706, (626) 960-4011 on and after June 21st, 2016 Monday thru Thursday between the hours of 7:30 A.M. and 6:00 P.M. A $35.00 per set, non- refundable fee is required for these specifications and proposal forms. An additional $10.00 is added to the fee, if mailed. Alternatively, the plans and specifications can be obtained on CIPList.com for free. Bid Security — Each bid must be accompanied by cash, certified check, cashier's check, or bidder's bond made payable to the City of Baldwin Park or issued by a surety admitted to do business in California, for an amount equal to at least ten percent (10%) of the amount bid. Such guaranty to be forfeited to the City of Baldwin Park should the bidder to whom the contract is awarded fail to enter into the contract. The City of Baldwin Park reserves the right to reject any and all bids and to waive any minor irregularities in the bid documents. Bidders may not withdraw their bid for a period of sixty it days after the opening date. City Business License, Contractors License and Permit — Prior to contract execution, the contractor and his/her subcontractors shall obtain a City of Baldwin Park business license. In accordance with provisions of Section 3300 of the California Public Contract Code, the City has determined that the Contractor shall possess 101=1 a valid Class A California Contractor's License or other appropriate license classification under the State Contracting Code at the time the contract is bid. Failure to possess such license may render the bid non responsive. The successful bidder will be required to obtain a City encroachment permit to work in public right- of-way, issued at no fee for the project. Prevailing Wages — In accordance with the provisions of Sections 1770 et seq., of the Labor Code, the Director of the Industrial Relations of the State of California has determined the general prevailing rate of wages applicable to the work to be done. The Contractor will be required to pay to all persons employed on the project by the Contractor sums not less than the sums set forth in the documents entitled "General Prevailing Wage Determination made by the Director of Industrial Relations pursuant to California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773, 1773. 1. " These documents can be reviewed in the office of the City Clerk or may be obtained from the State. Contractor's Registration — In accordance with Labor Code Section 1771.1 ' a contractor or subcontractor shall not be qualified to (a) bid on or be listed in a bid proposal on or after March 1, 2015, or (b) engage in the performance of this Work after April 1, 2015, unless currently registered with the Department of Industrial Relations and qualified to perform the Work pursuant to labor Code Section 1725.5. Compliance Monitoring and Enforcement — Contractor's performance of the Work described in this Notice Inviting Bids is subject to compliance monitoring and enforcement by the California Department of Industrial Relations. H'quivalent Securities — Pursuant to California Public Contract Code Section 22300, substitution of eligible and equivalent securities for any moneys withheld to ensure performance under the contract for the work to be (!erformed will be permitted at the request and expense of the successful bidder, unless otherwise prohibited by— law. SAN GABRIEL VALLEY EXAMINER - Thursday, June 23, 2016 Thursday, June 30, 2016 STAFF REPOR tj 110, ` "ti i'lot t17't{yi "i s{ !4 t st4stIfk5i31�'li{{ Honorable Mayor and City Council members SUBJECT: FUNDING RECLASSIFICATION FOR AWARD I CITY PROJECT NO. 2016-0123 TRAFFIC SIGNAL t ANGELESINSTALLATION AT LOS "l ET AND HORNBROOK AVENUE SUMMARY This item will re -class funding for City Project No. "2016-0123 Traffic Signal Installation at Los Angeles Street and Hornbrook Avenue. The contract was awarded on May 18, 2016 to PTM General Engineering Services Inc., in the amount of $196,996.00. FISCAL IMPACT This project is funded with restricted funds; no General Funds are used. Reclassification of funding for this project is as follows: Approve reclassificationof • for • to PTM General- - the amount of $196,996.00 and authorize the Finance Director to make the appropriate changes. BACKGROUND Currently the intersection of Los Angeles Street and Hornbrook Avenue is a non -signalized four-way stop sign controlled intersection. Traffic enters the intersection from a minor street (Hornbrook Avenue) and major street (Los Angeles Street). Traffic in this area often backs up to the 1-605 freeway due to the stop sign controlled intersection. A traffic study of the intersection was conducted in conformance with State and +Guidelines+ • determined that the installationof + at . • Construction Contract $196,996 Contingency Allowance (10%) $19;700 Construction Engineering (5%) $9,850 Total ro'cCosts Approve reclassificationof • for • to PTM General- - the amount of $196,996.00 and authorize the Finance Director to make the appropriate changes. BACKGROUND Currently the intersection of Los Angeles Street and Hornbrook Avenue is a non -signalized four-way stop sign controlled intersection. Traffic enters the intersection from a minor street (Hornbrook Avenue) and major street (Los Angeles Street). Traffic in this area often backs up to the 1-605 freeway due to the stop sign controlled intersection. A traffic study of the intersection was conducted in conformance with State and +Guidelines+ • determined that the installationof + at . • Page 2 DISCUS.SION On February 17, 2016 the City Council approved the plans and specifications for this project and authorized staff to advertise the vroiect to obtain construction bids. On April 13, 2016, a total of three (3) bids were received and checked for effors, and all were determined to be valid. The lowest responsive bid was $196,996.00 from PTM General Engineering Services Inc. This contractor has previously successfully installed traffic signals in the City of Baldwin Park. 4 MER -All 1 Mq � rMU'rearg-EW None. ITEM NO. /7 TO: Honorable Mayor and Members of the City Council V) FROM: Rose Tam, Director of Finance DATE: June 20, 2016 SUBJECT: CONSIDERATION OF A 5 -YEAR PROPERTY TAX CONSULTANT SERVICES AGREEMENT WITH HdL COREN & CONE SUMMARY The purpose of this staff report is for City Council consideration of a 5 -Year Property Tax Consultant Services Agreement with HdL Coren & Cone. FISCAL IMPACT The adoption of this Agreement will cost the General Fund $2,994 for the fiscal year 2016-2017. The annual fee for the succeeding years will be adjusted based on the California Consumer Price Index. RECOMMENDATION Staff recommends the City Council to: 1) Consider and approve the 5 -Year Property Tax Consultant Services Agreement with HdL Coren & Cone; and, 2) Authorize the Mayor to execute the Agreement with HdL Coren & Cone for the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park, subject to review and approval of the Agreement by the City Attorney (Attachment 1). LEGAL RE VIEW The City tto ey has reviewed the 5 -Year Property Tax Consultant Services Agreement with HdL Coren & Cone and approved it as to forrii. BACKGROITID HdL Coren & Cone (HdL) has been performing property tax consulting services to the City for more than 20 years. HdL is a state-wide expert in property tax data analysis with over 190 public agency clients for whom such services are performed and has the programs, equipment, data and personnel required to deliver the property tax services. HdL performs a system of continuous monitoring, identification and reconciliation of property tax revenues to County records for the purpose of ensuring that the City receives the appropriate property taxes. This effective program of property tax management will assist the City in fiscal, economic and community development planning. To compensate for the above consulting services, HdL proposes to charge the City in the amount of $10,236 per year, a 5% increase from the previous year. However, HdL has not increased its fee since 1994, when the City first entered an agreement with HdL. ALTERNATIVE The City Council may elect not to approve the 5 -Year Property Tax Consultant Services Agreement with HdL Coren & Cone. ATTACHMENT 1) HdL Coren & Cone Agreement WWI ring 9 10MAH U V ILI 01 111AN "i ON -IN This AGREEMENT (the "Agreement") is made and entered into as • the 20th day of June, 2016 by and between the CITY OF BALDWIN PARK, a municipal corporation hereinafter called CITY, and HdL Coren & Cone, a California Corporation hereinafter called CONTRACTOR. WHEREAS, property tax revenues can be verified and potentially increased through a system of continuous monitoring, identification and reconciliation to county records; and WHEREAS, an effective program of property tax management will assist the CITY in fiscal, economic and community development planning; and WHEREAS, CITY desires the property tax data based reports and data analysis required to effectively manage the CITY property tax base and identify and recover revenues misallocated within the CITY, or to other jurisdictions; and WHEREAS, CONTRACTOR is a state-wide expert in such data analysis with over 190 public agency clients for who such services are performed and has the programs, equipment, data and personnel required to deliver the property tax services referenced herein; WHEREAS, CITY prefers to pay for certain of such services through a contingency arrangement where payment is made from monies recovered and CONTRACTOR is willing to base its compensation on such a risk-based formula. NOW, THEREFORE, CITY and CONTRACTOR, for the consideration hereinafter described, mutually agree as follows: For purposes of this Agreement, the following terms shall have the meaning state e ow: Audit Review: "Audit" or "Audit Review" shall mean the comparison of databases to ensure that parcels are correctly coded with the appropriate tax rate area to return revenue to the client city. Audits include the secured and unsecured tax rolls and where secured records are corrected; the corresponding unsecured records related to those properties are also corrected. A review of the calculation methodologies developed by au,0��1en"lifft tax revenues or tax increment revenues is made to ensure compliance. New annexations are audited the I st or 2nd year after the area's adoption due to the timing of LAFCO and the State Board of Equalization in assigning new tax rate areas and county processing of those changes. 01089/0001/61175.03 countya ,County" shall mean the County in which the CITY is located. Database: "Database" shall mean a computerized listing of property tax parcels and information compiled for CITY from information provided by the County. Ways: "Days" shall mean calendar days - Property Tax RoU: "Property Tax Roll" shall mean the assessed values of parcels on i' secured and unsecured lien date rolls as reported by the County. • les ana oLner and used in the performance of the services hereunder. Recovered/Rcallocated Revenue: "Recovered or Reallocated Revenue" shall mean additional revenue received as a result of an audit or review of properties submitted for correction or for corrections due erroneous calculations or incorrect methods of distributing revenue discovered by the CONTRACTOR and then made by county agencies which result in a return of additional revenue to the city/agency. Reviews of city administered it throughs are performed to ensure the correctness of distributions being made to participating agencies. Scope of Services: "Scope of Services" shall mean all of the Base Services specified in Section 2.0, the Optional Services in Section 3.0, the Additional Services in Section 4.0, or any other services rendered hereunder. r1111 — of! lwfflp� lm 13 i 121111 111-0101F siln, 2.0 BASE SEA RVICE, S The CONTRACTOR shall perform all of the following duties as part of the Base Services provided hereunder, unless otherwise specified in writing by the Contract Officer: 2.1 Analvsis And Identification Of Misallocation Errors Gong ft ent Le—el (a) In the first year of this Agreement ' and as necessary thereafte but not less than once every five (5) years, CONTRACTOR shall conduct an analysis to identi and verify in the CITY parcels on the secured Property Tax Roll which are not properl attributed to a CITY, and will provide the correct TRA designation to the proper County agene Typical errors include parcels assigned to incorrect TRAs within the CITY or an adjacent cit and TRAs allocated to wrong taxing agencies. I (b) CONTRACTOR shall annually reconcile the annual auditor - controller assessed valuations report to the assessor's lien date rolls and identify discrepancies. W (e) CONTRACTOR shall annually review parcels on the unsecured Property Tax Roll to identifinconsistencies such as value variations, values being reported to a mailing address rather tlian the situs address, and errors involving ',rRAs (to the extent records are available). (d) CONTRACTOR may audit general fund or tax increment property tax revenue or other revenues attributable to the Cl'FY, districts, (including but not litnited base year value audits; adn-rinistration of tax sharing agreements; tax increment allocation reviews; county allocation and payments reviews). E. 2 jai Services AMAHA�i�ffji�xed �Fe M Annually, after the Property Tax Roll is available - (a) CONTRACTOR shall establish a Database for CITY for available through CONT RACTOR's online property tax application. (b) Utilizing the Database, CONTRACTOR will provideo (1) A listing of the major property owners in the CITY, including the assessed value of their property. (2) A listing of the major property tax payers, including an (3) A listing of Property tax transfers which occurred since the (4) A comparison of property within the CITY by county -use code designation. (5) A listing by o oparcel of new construction activity betwe tax yrs to provide rtports fr Use in the C�s preparation f G (Propositions 4 and 111) State Appropriation Limit calculations. I ea (6) Calculate an estimate of property tax revenue anticipated to be recelyed for the fiscal year by the CITY. 116 estinutte is based upon the initial itiktui4tion provided by the County and is std to modification. This estimate shall not be used to secure the indebtedness of the CITY. (7) Development of forecast of estimated general fund property tax revenue for future fiscal years. (8) Development of historical trending reports involving taxable assessed values for the CITY, median and average sales prices, foreclosure activity and related economics trends. W (9) Upon written request, analyses based on geographic areas iesignated by the CITY to include assessed valuations and square footage computations for use in community development planning. 2.3 zmm��� fa) A listing of property tax appeals filed on properties in the CITI L (b) A listing of property transfers that have occurred since the lai report. (c) Monthly update of CONTRACTOR'S web -based software program to include parcel transfer data and, in select counties, appeal updates. 2.4 ojj�Gwj*a "'Onsultation C���A During the term of this Agreement, CONTRACTOR will serve as the CITY's resource staff on questions relating to property tax and assist in estimating current year property tax revenues. On-going consultation would include, but not be limited to, inquiries resolved through use of the CITY's database. 3.0 O,PTJ.ONAL SERVICES T .11, A I I e ut 17. ti-ge and materials basis. 0 3.1 S ecified Data Generation of specialized data -based reports or the development of special geo-based designations from CITY maps or geographic areas which would require additional programming, the purchase of additional data, costs for county staff research, additional historical parcel tracking by CONTRACTOR or similar matters not necessary to carry out services outlined in Section 2.0. 3.2 fRHRfy Research Any research with County agencies for which CONTRACTOR does not have a current database. 11 I ;j I 1 11 1 11 WME & . to Meetings in excess of the annual meeting to review the analysis of property tax data, trending information, and other findings with CITY shall be considered an Optional Service. 4.0 ADDITIONAL SERVICES 5.0 OBLIGATIONS OFIFULA PARTIES WITH RESPQCT TO _SERVICES W 1. Current CITY maps; 2. A copy of reports received by the CITY annually -from the Auditor Controller's office detailing assessed values (secured, unsecured and utilities), as well as unitary values for reconciliation analysis; 1 Parcel listing and maps of CITY parcel annexations since the lien date roll; 4. A listing of the CITY levies assessment districts and direct assessments. 5� Remittance Advices 5.2 Comnliance with Law All servi'ce§- rendered herCmn'd& shall be Provided in accordwe� with 0 OdinakeS3 resolutions, statutes, rules, and i�cgatofl�ns of the CITY and a"Foor4L -State or local governmental agency having jurisdiction in effect at the time service is rendered. 5.3 Licensc,,Per mits; Fees and Assessments, R I MUMM=1M absoe[�411 lbes; axes w7ten M necessaryjAr �IV TUJJIL1111111[Lb I by CITY. 5.4 kg�� �ibifi�fies of �P� Both parties agree to use reasonable care and diligence to perform their respective bbli&i,ons under this Agf*euient. Both parties agree to act in good faith to execute all instruments, prepare all documents and take &uctions as moy be reasonably necessary to carry out the purposes of this Agreement. Unless hereaf[et specified, neith"party shall be respomible� for the service • the • 6.1 B_as(- _Fixed _11ceSci-vices CONTRACTOR shall provide the Base Services described in Section 2.0 above, for a fixed annual fee of $10,236.00 (invoiced quarterly). ■ the California Poaftmem of industrial lWations as measured February to February by the California All Urban • index. J3ase _Collin gtqj-Est.5e ices 1111011 oil 6.2 optionlalseryiso, e's 01089/0001/61175.03 Il Fees for Optional Services as outlined in Services in 3.4) shall be billed at the following hourly rates: Partner $225 per hour Principal $195 per hour Programmer $150 per hour Associate $150 per hour Senior Analyst $100 per hour Analyst $ 65 per hour Administrative $ 45 per hour Section 10 above (except Section Hourly rates are exclusive of expenses and are subject to adjustment by CONTRACTOR annually. On July lst of each year CONTRACTOR shall provide CITY with an updated schedule of hourly rates. The rates will not be increased by more than five percent (5%) per year. In addition, expenses for Optional Services shall be billed at 1.15 times actual incurred costs. 6.3 IndirectEA 1pkn_scS Except as specified above, no other charges shall be made for direct or indirect expenses incurred by CONTRACTOR in performing the services in the Scope of Services including for administrative overhead, salaries of CONTRACTOR'S employees, travel expenses or similar All fees are due 30 days immediately following billing. All amounts that are not paid when due shall accrue interest from the due date at the rate of one percent per of (12% per annum). 7.0 TERM PE.RFORNIANCEISCIFIEDULE 7.1 Time of Essence 7.2 Schedule of _Performance CONTRACTOR shall commence the services pursuant to this Agreement upon receipt Of a written notice to proceed and shall perform all services within the time period(s) established in the "Schedule of Performance" attached hereto as Exhibit "A", and incorporated herein by this reference. When requested by the CONTRACTOR, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively. 7.3 E2iKLMallure 0 dooms= Unless earlier terminated in accordance with Section 9ell of this Agreement 'this Agf&ffitnt shall comioue in full force and cffect for five (5) years, and, unless a notice of termination is given 00 'ft fourth Anniversary date, shall be automatically extended from year to year until and such notice shall be given. The following principals of CONTRACTOR are hereby designated as being the Principals and representatives of CONTRACTOR aUth0fized to ad ift its behalf with respect t4! the )0* sp�oified hok*And make all decisions in cq�ou thei&Mft Paula Cone HdL COREN & CONE 1340 Valley Vista Drive, Suite 200 Diamond Bar, CA 91765 H.' Neither the CITY nor any of its employees shall have any control over the mariner, mo or means by which CONTRACTOR, its agents or employees, perform the services required herein, except as otherwise set forth herein. CITY shall have no voice in the selection, discharge, super -vision or control of CONTRACTOR'S employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. CONTRACTOR shall perform all services required herein as an independent CONTRACTOR of CITY and shall remain at all times as to CITY a wholly independent CONTRACTOR with only such obligations as are consistent with that role. CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of CITY. CITY shall not in any way or for any purpose become or be deemed to be a partner of CONTRACTOR in its business or otherwise or a joint venturer or a member of any joint enterprise with CONTRACTOR. The CONTRACTOR shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to CITY, during the entire term of this Agreement including any extension thereof, the following policies of insurance: t_�yg j (a) C10jjjl#ehensJve_G-eneral Liabil, _. The policy of insurance shall be in an amount not less than either (i) a combined single limit of $1,000,000 for bodily injury, death and property damage or (ii) bodily injury limits of $500,000 per person, $1,000,000 per occurrence and $1,000,000 products and completed operations and property damage limits of $500,000 per occurrence and $500,000 in the aggregate. W (b) Wolter's Co A policy of worker's compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for both the CONTRACTOR and the CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to a 01089/0001/61175.03 all• rMa=ImPIMM CONTRACTOR agrees to indemnify the CITY, its officers agents and employees against, and will hold and save them and each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities, (herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities of CONTRACTOR, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the negligent acts or omissions of CONTRACTOR hereunder, or arising from CONTRACTOR'S negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, whether or not there is concurrent passive or active negligence on the part of the CITY, its officers, agents or employees but excluding such claims or liabes arising from the sole negligence or willful misconduct of the CITY, its officers, agents or employees, who are directly responsible to the CITY. 8.8 SIU—Mmien—cy—cif —I 11 Hu —re—r so—r"S.211-b: insurance or bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated "A" or better in the most recent edition of [Lest Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a IM categoryfinancial of the CITY due to unique circumstances. In the event the Risk Manager of CITY ("Risk Manager") determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the CITY, the CONTRACTOR agrees that the minimum limits of the insurance policies and the performance bond required by this Section 9.0 may be changed accordingly upon receipt of written notice from the Risk er; provided that the CONT isk Y ag • a O• • i Yi + i iincreasedce i .�i" i • er iCouncil days of receiptof • from ` i Manager.isk RECORDS9.0 AND -REPORTS CONTRACTOR shall periodically prepare'and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. CONTRACTOR shall keep. . • require subcontractorsto keep such books . irecords J-o-s.*aiW*-,.rLevu�by this Agreement and enable the Contract Officer to evaluate the performance of such services, The Contract Officer shall have full and free access to such books and records at all times during normal business hours of CITY, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the CITY shallaccess to such recordsaudit required. .3 Non -Disclosure ro rietary Information In performing its duties under this Agreement, CONTRACTOR will Produce reports, technical information and other compilations of data to CITY. These reports, technical information and compilations of data are derived by CONTRACTOR using methodologies, formulae, programs, techniques and other processes designed and developed by CONTRACTOR at a substantial expense. CONTRACTOR'S reports, technical information, compilations of data, methodologies, formulae, software, programs, techniques and other processes designed and developed by CONTRACTOR shall be referred to as Proprietary Information. CONTRACTOR'S Proprietary Information is not generally known by the entities with which CONTRACTOR i / CONTRACTOR desires to protect its Proprietary Information, Accordingly, CITY agrees that neither it nor any of its employees, agents, independent contractors or other persons or organizations over which it has control, will at any time during or after the term of this Agreement, directly or indirectly use any of CONTRACTOR'S Proprietary Information for any purpose not associated with CONTRACTOR'S activities. Further, CITY agrees that it nor any of its employees, y` i`i'' i'nt contractors or other persons or organizations over has control,disseminate or disclose of CONTRACTORS Proprietary i_ -,Information to ®Tliriiiflr■- i 9.4 Release of Documents Pursuant to Public Records Act ENFORCEMENT OF AGREEMENT • 9.6 Disputes w legal action, and such complianceAall not be a waiver of any party's right to take legal action I the evi�nt that the dispute 'is not cured, provided that nothing herein shall limit CITY's or tim CONTRACTOR'S right to terminate this Agreement without cause pursuant to Section 11.6. 1 9.7 Waiver 9.8 Rights and Remedies are Cumulative 9.9 De al Action 9.10 In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default 'to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 9.11 Tcrminsatin _���e This Section shall govern any termination of this Agreement. The Parties reserve the right to terminate this Agreement at any time, with or without cause, upon forty-five (45) days' wriftm notice 10 tk 1161ft-terminating party� except that where tertriination is for cause� tlic Parties will p�mply with tbt dfsputd Msoju;(�ftprppess in Section 11.1 oh issuance of ftnynotico of termination, CONTRACTOR shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. The CONTRACTOR shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non- tenninating party with the opportunity to cure pursuant to Section 9.12 AftoLnffs' _Fees If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or eoitkh� shal I be entitled to reasoudbI& dft0TPW 9 fees. Atwrfty� � f6es shall inclu& attqrq�'s fees on 44Y 4ppeal, and in addition a party oitifted to attorney, s fce&�§ball be entitled 1h �dl other M reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. No officer or employee of the CITY shall be personally liable to the CONTRACTOR, or any successor in interest, ir, the event of any defluilt or breach by the CITY or for any amount which may become due to the CON17RAMR or to its successor, or for breach of any obligation of the terms of this Agreement. 10.2 Conflict of Interest No officer or employee of the CITY shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee partiewate in any decision rotating to the Agreement which effects his financial interest or the fifiiihadL intettst of any wiporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The CONTRACTOR warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 10.3 Covenant A' 9 ainSt - -DiscriminatiOn CONTRACTOR covenants that, by and for itself, its heirs, executors, assigns and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this Agreement. CONTRACTOR shall take affirmative action to insure that applicants are employed and that ey1rf 4 iiheicm mi;4 re4ion-sex- marital status, national origin, or ancestry, 11.0 NfJSCEI,L,ANE0US PROVISIONS 11.1 Notice Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to fbeother party or any other person shall be in writing and 6fthtr served personally or sent by prepaid, first-class mail addressed as follows: CITY CITY OF BALDWIN PARK 14403 E. Pacific Avenue Baldwin Park, CA 91706 CONTRACTOR: HdL COREN & 1340 Valley Vista Drive, Suite 200 Diamond BY California 91765 M Either party may change its address by notifying the other party of the change of addre in writing. Notice shall be deemed communicated at the time personally delivered or i seve two (72) hours from the time of mailing if mailed as provided in this Section. 11.2 iRiffnmtation The terms of this Agreement shall be construed in accordance with the meaning Of t1a language used and shall not be construed for or against either party by reason of the authorshi-fl of this Agreement or any other rule of construction which might otherwise apply. I 11.3 IntMratim APendinent 3- It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained 'in this Agreement shall be declared invalid or unenforceable by a valid VPFI i _U14 ., f-ent griiecree of a court of competent jurisdiction, such invalidity or unenforceability shall PggrMeement winch are hereby declarea as severLT617-5-1-TV R71711 -VE 11IMPTC-COV-77CM737: of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 11.5 Lor Orate Authoritj The persons executing this Agreement on behalf of the parties hereto warrant that (i) suc party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. Mayor M APP M AS TO FORM: v I AN off 1 .1 SCHEDULE OF PERFORMANCE T LINE FOR DEI.-VERABLES July/August Data available for purchase from counties September 30 Data available on LCC's web based property tax application September -October Unsecured audits performed and forwarded to county assessor October -February Delivery of preliminary property tax reports December -June Monthly sales updates available in web application Appeals quarterly updates emailed in counties where the data is available March Appeals quarterly updates emailed in counties where the data is available March/April General Fund Budget Projections April/ ay Final Books — Addendums emailed to clients June Appeals quarterly updates emailed in counties where the data is available Ongoing Secured Audits — City Revenue audits of City, and District receipts for correctness Property sales reports City mid -year budget reviews and budget projections Analytical work at the request of clients STAFF !WPORT Honorable ay Council members Daniel Wall,Director of Public Works / City Engine,' June 20, 2016 SUBJECT: ACCEPT AND AUTHORIZE THE FILING OF A //Y NOTICE- CITY PROJECT . 2015-0117 -117 TRANSITCENTER 5" FLOOR SECURITY UPGRADES SUMMARY This item will accept the work completed by this project, close the contract, and authorize the filing of a Notice of Completion with the County Clerk. This project consisted of parking improvements that designates approximately 100 stalls to secure City vehicles and provides safe and secure parking on the top parking level of the Transit Center. This area is now secured by an access controlled automated roll - up vehicle gate and two access controlled pedestrian gates at the fourth level stairwell. The elevators also have controlled access to the fifth level. Seven additional cameras were installed in the first and fifth level combined and linked to the existing video surveillance system used to monitor specific areas of the transit center. FISCAL IMPACT This project did not use any General Funds. Total project costs were $160,925.64. The following table details funding for this project. Federal• 1 Total Available Funds $150,000 $150,000 i 1. Accept the construction improvements by M3 Services; Inc. and authorize the recordation of a Notice of Completion; 2. Approve change orders and authorize the finance department to ans err+ • Asset•- i to Account i i 11 ' and 3. Authorize the payment of $$,046.2$ in retention funds to M3 Services, Inc. upon expiration of the 35 -day notice period. Page 2 - -------------- BACKGROUND On February 17, 2016, the City Council awarded to M3 Services, Inc. a construction contract in the amount of $149,944.72 to construct improvements per approved plans and specifications. M3 Services, Inc. completed all work on June 17, 2016. Included in the total construction costs are the Change Orders here shown: None Required. CITY OF BALDWIN PARK WHEN RECORDED MAIL TO: Name CITY OF BALDWIN PARK Address 14403 E. Pacific Avenue Baldwin Park State, Zip C& 91706 APN: 8554-001-919 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. A certain work of improvement on the property hereinafter described and known as' _J;oject No. 2015-0117 - Transit Center Fifth Floor Secitri U rades for the Cit f Baldwin Park was ACCEPTED;by the Cit Council The undersigned, being duly sworn Engineering Manager of the City of Baldwin Park, makes this verification on behalf of said entity, has read the foregoing and knows the contents thereof, and that the facts stated herein, are true. By', Daniel Wal L Director ol'Public Works. City of Baldwin Park Date Signature Place of Execution ITEM - - - - - - --------------- '31 STAFF REPORT I TO: Honorable Mayor/Chair and Members of the City Council 0U Il 0 City of Baldwin Park, Financing Authority, Housing Authority, and Successor Agency I SAW,'�Akl �'-",VALiEY FROM: Shannon Yauchzee, Chief Executive Officer Rose Tam, Finance Director DATE: June 20,2016 SUBJECT: ADOPTION OF THE BUDGET FOR FISCAL YEAR 2016-17 FOR THE CITY, FINANCE AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY SUMMARY The Mayor and City Council are required to adopt a budget annually for each fiscal year for the City. In addition, they must also adopt budgets for the Finance Authority, the Housing Authority, and the Successor Agency to the Dissolved Community Development Commission, where they also sit as Board Members. Attached are copies of the proposed budgets for Fiscal Year 2016-17 and the Resolutions which approve the adoption of each budget, respectively. FISCAL IMPACT General Fund Revenues $26,974,890 Expenditures 27,034,233 Surplus (Deficit) fj,_ 59,343) Internal Service Funds $ 4,870,084 Special Revenue Funds 12,675,192 Finance Authority 3,318,826 Housing Authority 5,703,527 Successor Agency _6,861478 Total Other Funds — Expenditures $33 1431,1 07 TOTAL BUDGET (CITY-WIDE EXPENDITURES) 5-0, RE COMMENDATION That the Mayor and City Council approve the Fiscal Year 2016-17 Budget for the City, by Resolution No. 2016-132, for the Finance Authority by Resolution No. FA 2016-005, for the Housing Authority by Resolution No. HA 2016-008, and the Successor Agency by Resolution No. SA 2016-007. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND The Mayor and City Council must adopt a budget each fiscal year for the City and its respective Agency and Authorities to operate. The Chief Executive Officer and Director of Finance met initially with each member of the Executive Team to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled for the Mayor and City Council to review and consider that reduced a projected deficit of $1.4M to less than $60, 000. June 20, 2016 Fiscal Year 2016/2017 Budget Page 2- - — -- ------- to the community for the next fiscal year. ALTERNATIVES In the event the budget is not adopted by July 1, 2016, staff is recommending that the City Council approve Continuing Appropriation Resolution Nos. 2016-133; FA 2016-006; HA 2016-009; and SA 2016-008, which will allow the City to operate with the prior fiscal year's budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new program, including new capital expenditures, until such time as a new budget is adopted by the City Council. ATTACHMENTS 1. Fiscal Year 2016-17 Proposed Budget (Summary) 2. Budget Resolution Nos. 2016-132, FA 2016-005; HA 2016-008; and SA 2016-007 3. Continuing Appropriation Resolution Nos. 2016-133; FA 2016-006; HA 2016-009; and SA 2016-008 1 � FISCAL YEAlk 2016-17 PROPOSED BUDGET 2. BUDGET RESOLUTION NOS.i 016- 005; HA 2 , 6,ii i . ii«; ANDSA 2016-00 3. CONTINUING APPROPRIATION RESOLUTION NOS. i.-133; IFA 201&w006; HA 2i iii AND SA 2016-008 ITEM No. _5A - ZO TO: Honorable Chair and Board Members of the Successor Agency to the Dissolved Community Development of the City of Baldwin Park FROM: Rose Tam, Director of Finance DATE: June 20, 2016 SUBJECT: CONSIDERATION OF A 5 -YEAR PROPERTY TAX CONSULTANT SERVICES AGREEMENT WITH HdL COREN & CONE SUMMARY The purpose of this staff report is for City Council, acting as the governing body of the uccessor Agency to e Community Development Commission of the City of Baldwin Park (Successor Agency), consideration of a 5 - Year Property Tax Consultant Services Agreement with HdL Coren & Cone. FISCAL IMP The adoption of this Agreement will cost the Successor Agency $2,894 for the fiscal year 2016-2017. Ths annual fee for the succeeding years will be adjusted based on the California Consumer Price Index. RECOMMENDATION Staff recommends the City Council, as governing body of the Successor Agency, to: 1) Consider and approve the 5 -Year Property Tax Consultant Services Agreement with HdL Coren & Cone; and, 2) Authorize the Chair to execute the Agreement with HdL Coren & Cone for the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park, subject to review and approval of the Agreement by the City Attorney (Attachment 1). LEGAL REVIEW The City Attorney has reviewed the 5 -Year Property Tax Consultant Services Agreement with HdL Coren & Cone and approved it as to form. BACKGROUND HdL Coren & Cone (HdL) has been performing Property tax consulting services to the City and Successor Agency for more than 20 years. HdL is a state-wide expert in property tax data analysis with over 190 public agency clients for whom such services are performed and has the programs, equipment, data and personnel required to deliver the property tax services. HdL performs a system of continuous monitoring, identification and reconciliation of property tax revenues to County records for the purpose of ensuring that the City and Successor Agency receive the appropriate property taxes. This effective program of property tax management will assist the City and Successor Agency in fiscal, economic and community development planning. To compensate for the above consulting services, HdL proposes to charge the Successor Agency in the amount of $2,894 per year, a 5% increase from the previous year. However, HdL has not increased its fee since 1994, when the City and Successor Agency first entered an agreement with HdL. ALTERNATIVE The City Council, as governing body of the Successor Agency, may elect not to approve the 5 -Year Property Tax Consultant Services Agreement with HdL Coren & Cone. ATTACHMENT 1) • • & Cone • THE SUCCESSOR AGENCY N 1#19 Oil k olflf"Ili AGREEMENT FOR PROPERTY TAX CONSULTING/AUDIT SERVICES This AGREEMENT (the "Agreement") is made and entered into as of the 20th day of June, 2016 by and between the SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK, hereinafter called 1,GENCY and HdL Coren & Cone, a California Corporation hereinafter called CONTRACTOR. WHEREAS, property tax revenues can be verified and potentially increased through a system of continuous monitoring, identification and reconciliation to county records; and WHEREAS, an effective program of property tax management will assist the AGENCY in fiscal, economic and community development planning; and WHEREAS, CITY desires the property tax data based reports and data analysis required to effectively manage the CITY property tax base and identify and recover revenues misallocated within the CITY, or to other jurisdictions; and WHEREAS, CONTRACTOR is a state-wide expert in such data analysis with over 190 public agency clients for whom such services are performed and has the programs, equipment, data and personnel required to deliver the property tax services referenced herein; WHEREAS, CITY prefers to pay for certain of such services through a contingency arrangement where payment is made from monies recovered and CONTRACTOR is willing to is its compensation on such a risk-based formula. NOW, THEREFORE, AGENCY and CONTRACTOR, for the consideration hereinafter described, mutually agree as follows: 1.0 DEFINITIONS For purposes-MTfu-s greeme , e o o7fring enns R Audit Review: "Audit" or "Audit Review" shall mean the comparison of databases to to the client AGENCY. Audits include the secured and unsecured tax rolls and where secured records are corrected; the corresponding unsecured records related to those properties are also corrected. A review of the calculation methodologies developed by auditor/controller offices in the administration of property tax revenues or tax increment revenues is made to ensure compliance. New annexations and newly created redevelopment project areas are audited the I st or 2nd year after the area's adoption due 01089/0001/61175.03 to the timing of LAFCO and the State"Board of Equalization in assigning new tax rate areas and county processing of those changes. County: "County" shall can the County in which the AGENCY is located. Database: "Database" shall mean a computerized listing of property tax parcels and information compiled for AGENCY from information provided by the County. Days: "Days" shall can calendar days. Project Area: "Project Area(s)" shall mean the project areas of former redevelopment agency Property Tax of "Property Tax Roll" shall can the assessed values of parcels on the secured and unsecured lien date rolls as reported by the County. Proprietary Information: "Proprietary Information" shall be the reports, technical information, compilations of data, methodologies, formula, software, programs, and used in the performance of the services hereunder. Successor Agency: "Successor Agency" means the City's administration pursuant to Section 34176 of the Health and Safety Code of the former community redevelopment agency of CITY). Recovered/Reallocated Revenue: "Recovered or Reallocated Revenue" shall mean additional revenue received as a result of an audit or review of properties submitted for correction or for corrections due erroneous calculations or incorrect methods of distributing revenue discovered by the CONTRACTOR and then made by county agencies which result in a return of additional revenue to the city/agency. Reviews of AGENCY administered pass throughs are performed to ensure the correctness of distributions being made to participating agencies. Scope of Services: "Scope of Services" shall mean all of the Base Services specified in Section 2.0 '- the Optional Services in Section 3.0, the Additional Services in Section 4.0, or any other services rendered hereunder. 2.0 BASE SERVICES The CONTRACTOR shall perform all of the following duties as part of the Base c c Zervices provided hereunder, unless otherwise specified in writing by the Contra t Ofti er: Anal Isis And Idem"ow of Mkallocution Exrors (Conting Le el M 01089/0001/61175.03 (a) In the first year of this Agreement, and as necessary thereafter but not less than once every five (5) years, CONTRACTOR shall conduct an analysis to identify and verify in the Agency parcels on the secured Property Tax Roll which are not properly attributed to an Agency, and will provide the correct TRA designation to the proper County agency. Typical errors include parcels assigned to incorrect T within the AGENCY or an adjacent city, and Ti As allocated to wrong taxing agencies. (b) CONTRACTOR shall annually reconcile the annual auditor - controller assessed valuations report to the assessor's lien date rolls and identify discrepancies. (c) CONTRACTOR shall annually review parcels on the unsecured Property Tax Roll to identify inconsistencies such as value variations, values being reported to a mailing address rather than the situs address, and errors involving TRAs (to the extent records are available). (d) CONTRACTOR may audit general fund or tax increment property tax revenue or other revenues attributable to the SUCCESSOR AGENCY, (including but not limited base year value audits; administration oft sharing agreements; tax increment allocation reviews; county allocation and payments reviews). 2.2 Annual Seryices _(F ixed Feed Annually, after the Property Tax Roll is available: (a) CONTRACTOR shall establish a Database for AGENCY for available through CONT RACTOR's online property tax application. (b) Utilizing the Database, CONTRACTOR will provide: (1) A listing of the major property owners in the AGENCY, including the assessed value of their property. (2) A listing of the major property tax payers, including an estimate of the property taxes. (3) A listing of property tax transfers which occurred since e MINE= (4) A comparison of property within the AGENCY county -use code designation. (5) Calculate an estimate of property tax revenue anticipated to be received for the fiscal year by the AGENCY. This estimate is based upon the initial information provided by the County.. (6) Development of forecast of estimated general fund property tax revenue for future fiscal years. a 01089/0001/61175.03 (7) Development of historical trending reports involving taxable assessed values for the AGENCY, median and •' sales prices, foreclosure activity and related economics trends. (8) Upon written request, analyses based on geographic areas i'esignated by the AGENCY to include assessed valuations and square footage computations for use in community development planning. 2.3 Successor Agency Services 0 (a) Tax increment projections (b) Cash flows for the Successor Agency by Project Area (c) Assistance with Redevelopment Obligation Payment Schedules (d) Assistance in providing property tax information for the taxing agencies receiving property tax revenues from former Project Areas (e) Estimates of property tax revenues to be received by the taxing entities from former Project Areas (f) Provide property tax information to the Oversight Board at the direction of the Successor Agency (g) Provide access to the Oversight Board to City and former redevelopment agency documents at the direction of the Successor Agency (h) Monitor the County distribution oftax-sharing revenues to the taxing entities of the former redevelopment agency (i) Coordinate with the Auditor -Controller the relationship between tetax-sharing, debt service and other obligations of former redevelopment agency Prepare as needed an assessment resources available to the Successor Agency to meet the long to obligations of the former redevelopment agency MOMENT31M I MEM (a) A listing of property tax appeals filed on properties in the AGENCY (selected counties). (b) A listing of property transfers that have occurred since the lag EM (c) Monthly update of CONTRACTOR'S web -based softwar,* program to include parcel transfer data and, in select counties, appeal updates. 9 01089/0001/61175.03 During the term of this Agreement ' CONTRACTOR will serve as the AGENCY's resource staff on questions relating to property tax and assist in estimating current year property tax revenues, On-going consultation would include, but not be limited to, inquiries resolved through use of the AGENCY's database. 3.0 OPTIONAL SERVICES MIFR�Z •� li III IIIIIIIIIIIIIIIIEVI .3mgm Generation of AGENCY's maps or geographic areas which would require additional programming, the purchase of additional data, costs for county staff research, additional historical parcel tracking by CONTRACTOR or similar matters not necessary to carry out services outlined in Section 2.0. Any research with County agencies for which CONTRACTOR does not have a current database. tther services for which the CONTRACTOR has expertise as requested by the Meetings in excess of the annual meeting to review the AGENCY shall be considered an Optional Service. 4.0 ADDITIONAL SERVICE' S AGENCY shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Contractor, incorporating therein any material adjustment in the contract and/or the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor. Any increase in compensation of up to $25,000, or in the time to * perform of up to one hundred eighty (180) days may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively must be approved by the City Council. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. 5.0 OBLIGATIONS OF THE PARTIES .WVf.HRE.SIT X..TT0 SERV.ICES. 5 01089/0001/61175.03 I - • • A copy of reports received by the AGENCY annually from the Audito Controller's office detailing assessed values (secured, unsecured an utilities), as well as unitary values • reconciliation analysis; I 3. Parcel listing and maps of AGENC parcel annexations since the lien date roll; 4. A listing of the AGENCY levies assessment districts and direct assessments. 5. SUCCESSOR AGENCY formation documents, debt service schedules, plan caps, DDA/OPA agreements. 6. Remittance Advices All services rendered hereunder shall be provided AGENCY and any Federal, State or local governmental agency having jurisdiction in effect at the time service is rendered. tAgmse, Pqv60, Vas and Assessments CONTRACTOR shall obtain such licenses, permits and approvals (collectively the "Permits") as may be required by law for the performance of the services required by this Agreement. AGENCY shall assist CONTRACTOR in obtaining such Permits, and AGENCY shall absorb all fees, assessments and taxes which are necessary for any Permits required to be • • AGENCY. 5.4 FVr�ek Wsp6i"JbilMgs of Parties Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the • 6.1 Base Fixed Fee Sciwices CONTRACTOR shall provide the Base Services described in Section 2.0 above, for a fixed annual fee of $2,894.00 (invoiced quarterly). rol 01089/0001/61175.03 The fee for the first year of this Contract shall be the annual fixed fee as noted. In the second (2 d), third (3r), fourth (0) and fifth (5 th) year of the contract the Base Fixed Services Fee shall be adjusted by the California Consumer Price Index (CCPI) for all urban consumers as determined by the California Department of Industrial Relations as measured February of the �fitgt ym to February of each year of this Contract. The revised Base Fixed Services Fee including the CCPI adjustibJeAt shall apply to the 2'd, �rd , 0' and 5" years of the Contract, If this Contract is extended month to month as provided for in Section 7.4, the Base Fixed Fee shall be wilmV.M•Price Index f_CCPI), for all items as determined by the, California Department of Industrial Relations as measured February to February by the California All Urban Consumers index. Esc Continent Fee Services I- F ction 2.1 which are payable on a contingent basis, or Base Services pursuant to Se i CONTRACTOR shall receive 25 percent of general fund or tax increment property tax revenue or other revenues attributable to SUCCESSOR AGENCY, or funds recovered or reallocated which are directly or indirectly the result of an audit, analysis or consultation performed by CONTRACTOR (including but not limited to base year value audits; administration of tax sharing agreements; tax increment allocation reviews; county allocation reviews). CONTRACTOR shall separate and support said reallocation and provide AGENCY with an itemized invoice showing all amounts due as a result of revenue recovery or reallocation. AGENCY shall pay audit fees after Contractor's submittal of evidence that corrections have been made by the appropriate agency. Payment to CONTRACTOR shall be made within thirty (30) days after AGENCY receives its first remittance advice during the fiscal year for which the correction applies. 6.2 10 ti nal Services Fees for Optional Services as outlined in Services in Section 3.0 above (except Section 3.4) shall be billed at the following hourly rates: Partner $225 per hour Principal $195 per hour Programmer $150 per hour Associate $150 per hour Senior Analyst $ 100 per hour Analyst $ 65 per hour Administrative $ 45 per hour Hourly rates are exclusive of expenses and are subject to adjustment by CONTRACTOA annually. On July lst of each year CONTRACTOR shall provide AGENCY with an updated schedule of hourly rates. The rates will not be increased by more than five percent (5%) per year. In addition, expenses for Optional Services shall be billed at 1.15 times actual incurred costs. 6.3 Indirect ElpS_nscs 7 01089/0001/61175.03 Except as specified above, no other charges shall be made for direct or indirect expenses incurred by CONTRACTOR in performing the services in the Scope of Services including for administrative overhead, salaries of CONTRACTOR'S employees, travel expenses or similar matters. All fees are due 30 days immediately following billing. All amounts that are not paid when due shall accrue interest from the due date at the rate of one percent per month (12% per annum). 7.0 TERM PERFORMANCE SCHEDULE 7.1 Time of Essence 7.2 Schedule of Perforniance CONTRACTOR shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the "Schedule of Performance" attached hereto as Exhibit "A", and incorporated herein by this reference. When requested by the CONTRACTOR, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively. 7.3 or Mai eure The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the CONTRACTOR, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, /or acts of any governmental agency, including the AGENCY, if the CONTRACTOR shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. 7.4 Term Unless earlier terminated in accordance with Section 9.11 of this Agreement, this Agreement shall continue in full force and effect for five (5) years, and, unless a notice of termination is given on the fourth anniversary date, shall be automatically extended from year to year until and such notice shall be given. N. 01089/0001/61175.03 8.0 ICOORDINATION OF WORK The following principals of CONTRACTOR are hereby designated as being the pilhdows and representatives of CONTRACTOR inithorLted to act in its behalf with respect to fhe� work spO46d hetoin� and m4kO W1 dddgi�ous in tonnection therewiffi- Paula Cone HdL COREN & CONE -1 Suite 200 Diamond Bar, CA 91765 It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for AGENCY to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of CONTRACTOR and devoting sufficient time to personally supervise the services hereunder. For purposes of this Agreement, the foregoing principals may not be replaced nor may their responsibilities be substantially reduced by CONTRACTOR without the express written approval of AGENCY. 8.2 Contract Officer The Contract Officer shall be such person as may be designated by the City Manager of AGENCY. It shall be the CONTRACTOR'S responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the CONTRACTOR shall refer any decisions which must be made by AGENCY required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the AGENCY required hereunder to carry out the terms of this Agreement. �'. 3 ProhlbWoll Ak4i��t ��ontt4ctlft 0 Asis!0ji1i*ffl a The experience, knowledge, capability and reputation of CONTRACTOR, its principals and employees were a substantial inducement for the AGENCY to enter into this Agreement. Therefore, CONTRACTOR shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the AGENCY. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of AGENCY. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than fifty percent (50%) of the present ownership and/or control of CONTRACTOR, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the CONTRACTOR or any surety of CONTRACTOR of any liability hereunder without the express consent of AGENCY. W OWN U0N'IHM�-IUICshaIIVM"Iq all services Fqqu'lI0A-J-IrIFQ L AGENCY and shall remain at all times as to AGENCY a wholly independent CONTRACTOR with only such obligations as are consistent with that role. CONTRACTOR shall not at any time s -veds of or fft My nianner represent that it or My of its agchts� or employees are agent or em. plo. APEKY§ AGENCY shall not in any way or f6r 40 purpose become or bb deemed to be a partner of CONTRACTOR in its business or otherwise or a joint venturer or a member of any joint enterprise with CONTRACTOR. 8.5 Insurance The CONTRACTOR shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to AGENCY, during the entire term of this Agreement including any extension thereof, the following policies of insurance: (a) Cot, p The policy of insurance shall bein an amount not less than either (i) a combined single limit of $1,000,000 for bodily .9nd rIgperty dama e or 11 bod'I in' limits of $500,000 per person, $1,000,000 IIE • 8.7 �"AkninificAan CONTRACTOR agrees to indemnify the AGENCY, its officers, agents and employees against, and will hold and save them and each of them harmless from, any and all actions, suits, ciaims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities, (herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or ♦in connection with the negligent performance of the work, operations or activities of CONTRACTOR, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the negligent acts or omissions of CONTRACTOR hereunder, or arising from CONTRACTOR'S negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, whether or not there is concurrent passive or active negligence on the part of the AGENCY, its officers, agents or employees but excluding such claims or liabilities arising from the sole negligence or willful misconduct of the AGENCY, its officers, agents or employees, who are directly responsible to the AGENCY. Insurance Or bonds required by this Agreement shall be satisfactory only if issue y companies qualified to do business in California, rated "A" or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the AGENCY due to unique circumstances. In the event the Risk Manager of AGENCY ("Risk Manager") determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the AGENCY, the CONTRACTOR agrees that the minimum limits of the insurance policies and the performance bond required by this Section 9.0 may be changed accordingly upon receipt of written notice from the Risk Manager; provided that the CONTRACTOR shall have the right to appeal a determination of increased coverage by the Risk Manager to the AGENCY Council of AGENCY within 10 days of receipt of notice from the Risk Manager. 9.1 Ro—orts CONTRACTOR shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. 9.2 Records CONTRACTOR shall keep, and require subcontractors to keep' such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of AGENCY, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the AGENCY shall have access to such records in the event any audit is required. 9.3 in performing its duties under this Agreement, CONTRACTOR will produce reports, technical information and other compilations of data to AGENCY. These reports, technical information and compilations of data are derived by CONTRACTORusing methodologies, formulae, programs, techniques and other processes designed and developed by CONTRACTOR at a substantial expense. CONTRACTOR'S reports, technical information, compilations of data, methodologies, formulae, software, programs, techniques and other processes designed and developed by CONTRACTOR shall be referred to as Proprietary Information. CONTRACTOR'S Proprietary Information is not generally known by the entities with which CONTRACTOR competes. CONTRACTOR desires to protect its Proprietary Infbrmation� Accordingly, AGENCY agrees that neither it nor any of its employees, agents, independent contractors or other persons or organizations over which it has control, will at any time during or after the term of this Agreement, directly or indirectly use any of CONTRACTOR'S Proprietary Information for any purpose not associated with CONTRACTOR'S activities. Further, AGENCY agrees that it nor any of its employees, agents, independent contractors or other persons or organizations over which it has control 'will disseminate or disclose any of CONTRACTOR'S Proprietary Information to any person or organization not connected with CONTRACTOR, without the express written consent of CONTRACTOR. The AGENCY also agrees that consistent with its obligations under the California Public Records Act and related disclosure laws, it will undertake all necessary and appropriate steps to maintain the proprietary nature of CONTRACTOR'S Proprietary Information. Any use of the Proprietary Information or any other reports, records, documents or other materials prepared by CONTRACTOR hereunder for other projects and/or use of uncompleted documents without specific written authorization by the CONTRACTOR will be at the AGENCY's sole risk and without liability to CONTRACTOR, and the AGENCY shall indemnify the CONTRACTOR for all damages resulting therefrom. 9.4 Release of Dociuments, Pursuant to Public Records Act Notwithstanding any other provision in this Agreement, all obligations relating to disclosure of Proprietary Information remain subject to the Freedom of Information Act or California Public Records Act, Cal. Gov't Code §§ 6250 et seq. (collectively, the "PRA"). The 12 ENFORCEMENT OF AGREEMENT 9.5 California Law Sam 9.7 Waiver ITMUMMM Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party IN of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 9.9 Legal Action 9.10 In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 9.11 Ter minatigg Prior toEx iration Of ICK111 R_ This Section shall govern any termination of this Agreement. The Parties reserve the right to terminate this Agreement at any time, with or without cause, upon forty-five (45) days' written notice to the non -terminating party, except that where termination is for cause, the Parties will comply with the dispute resolution process in Section 11.2. Upon issuance of any notice of termination, CONTRACTOR shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. The CONTRACTOR shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non - terminating party with the opportunity to cure pursuant to Section 11.2. 9.12 Attorneys� Fees If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other .iecessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. 10.0 AGENCY OFFICERS 10.1 Non- liabilif3 �_A etre 0�frleer�sandE, �111 1�oees No officer or employee of the AGENCY shall be personally liable to the CONTRACTOR, or any successor in interest, in the event of any default or breach by the AGENCY or for any amount which may become due to the CONTRACTOR or to its successor, or for breach of any obligation of the terms of this Agreement. 10.2 Conflict of Interest M No officer or employee of the AGENCY shall have any financial interest, dire�t. i indirect, in this Agreement nor shall any such officer or employee participate in any decisl celating to the Agreement which effects his financial interest or the financial interest of corporation, partnership or association in which he is, directly or indirectly, interested, violation of any State statute or regulation. The CONTRACTOR warrants that it has not paid *r-ar,_z,-6wT;J,Lno1Aw_ay or give am or other consideration for obtaining tj Agreement. I 10.3 Covenant AgAinst Discrimination CONTRACTOR covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this Agreement. CONTRACTOR shall take affirmative action to insure that applicants are employed and that tx*j re* - marital status, national origin, or ancestry. 11.0 M1SCELLANE40IIS PROVISIONS 11.1 Notice Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail addressed as follows: AGENCY: SUCCESSOR AGENCY OF CITY OF BALDWIN PARK 14403 E. Pacific Avenue Baldwin Park, CA 91706 CONTRACTOR: HdL COREN & CONE 1340 Valley Vista Drive, Suite 200 Diamond Bar, California 91765 Either party may change its address by notifying the other it of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy- two (72) hours from the time of mailing if mailed as provided in this Section. 11.2 Intert3retation The terms of this Agreement shall be construed *in accordance with the meaning of the [anguage used and shall not be construed for or against either party by reason of the authorship *f this Agreement or any other rule of construction which might otherwise apply. 11.3 Into gration;-AniendineAt IM It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement, This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. 11.4 Severability In the event that any one or more of the phrases' sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this intent 41-1 of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 11.5 fprporate Atit horit y - The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. 1 0 E ®R 1*1 4III R MWWOM04#1 riamaisuslin tit APPROVED AST FORM: THE SUCCESSOR AGENCY TO THE 1*?3-"FTrM1k1 • IV; COMMISSION OF THE CITY OF BALDWI PARK N EXHIBIT 66A99 SCHEDLTE 0r, VERY ORMANCE :I�I.MEL.INE F.OR DrlLIV.FRA]3LES July/August Data available for purchase from counties September 30 Data available oLCC's web based property tax application September -October Unsecured audits performed and forwarded to county assessor October -February Delivery of preliminary property tax reports December -June Monthly sales updates available in web application Appeals quarterly updates emailed in counties where the data is available March Appeals quarterly updates emailed in counties where the data is available March/April General Fund Budget Projections April/May Final Books — Addendums emailed to clients June Appeals quarterly updates emailed in counties where the data is available Ongoing Secured Audits — AGENCY Revenue audits of AGENCY receipts for correctness Property sates reports Successor Agency mid -year budget reviews and budget projections Analytical work at the request of clients ITEM NO. P— I TO: Honorable Mayor/Chair and Members of the City Council City of Baldwin Park, Financing Authority, Housing Authority, and Successor Agency FROM: Shannon Yauchzee, Chief Executive Officer Rose Tam, Finance Director DATE: June 20, 2016 SUBJECT: ADOPTION OF THE BUDGET FOR FISCAL YEAR 2016-17 FOR THE CITY, FINANCE AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY SUMMARY The Mayor and City Council are required to adopt a budget annually for each fiscal year for the City. In addition, they must also adopt budgets for the Finance Authority, the Housing Authority, and the Successor Agency to the Dissolved Community Development Commission, where they also sit as Board Members. Attached are copies of the proposed budgets for Fiscal Year 2016-17 and the Resolutions which approve the adoption of each budget, respectively. FISCAL IMPACT IBM W -4S lfl Revenues $26,974,990 Expenditures _27, 0 341,233 Surplus (Deficit) ($ 59-,343) Other Funds - Expenditures Internal Service Funds $ 4,870,084 Special Revenue Funds 12,675,192 Finance Authority 3,318,826 Housing Authority 5,703,527 Successor Agency ,863,478 ---6 Total Other Funds — Expenditures $33;431,107 ITITI "110-0 RECOMMENDATION That the Mayor and City Council approve the Fiscal Year 2016-17 Budget for the Cityby Resolution No. 2016-132, for the Finance Authority by Resolution No. FA 2016-005, for the Housing Authority by Resolution No. HA 2016-008, and the Successor Agency by Resolution No. SA 2016-007. LEGAL REVIE1T This report has been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND The Mayor and City Council must adopt a budget each fiscal year for the City and its respective Agency and Authorities to operate. The Chief Executiv.Oand Director of Finance met initially with each member of the Executive Team to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled for the Mayor and City Council to review and consider that reduced a projected deficit of $1.4M to less than $60, 000. June 20, 2016 Fiscal Year 2016/2017 Budget Page2 — - ------- - — -------- - - — ----- .. . .... . .. — ----- The Mayor and Members of the City Council held a Public Hearing and initial study session on May 26, 2016. During this session, staff was asked to respond to various questions, including providing additional information. The theme for the coming budget year is "Reserve, Conserve, and Revenue." The objective of the budget presented is to continue to build and conserve a healthy General Fund reserve balance, continue to pursue ways to increase current revenues and create new revenue sources. The City-wide total proposed budget for Fiscal Year 2016-17 is $60,465,340. The City's General Fund proposed budget is $27,034,233, an increase of $869,958, or 3.2%, over last fiscal year's budget. The projected General Fund balance at the end of the fiscal year 2016-17 will be $8.1 million. This budget provides increases in COLA and benefits in accordance to the recently approved MOUs with various employee groups, and an increase in retirement contribution and retiree health insurance with CalPERS. Public safety continues to be the priority of the Mayor and City Council. This budget provides funding for 72 sworn positions for full year, the same number as last year. There are currently 66 sworn officers. In order to achieve a balanced budget, the City will implement an informal hiring freeze on some positions that are not urgent or safety related for the coming fiscal year. The position will be filled if it is necessary for City programs, delivery of City's basic services, or public safety. Capital expenditures will be decreased. While the projected General Fund revenue for fiscal year 2016-17 shows a slight increase over the previous fiscal year, the increase will compensate approximately 68% of the increase in expenditures, especially the personnel -related costs. It is in this regard that the City needs to continue to take a balanced and conservative approach in spending and managing expenditures, as well as seeking other sources of revenue to maintain a healthy reserve amount for contingencies. Staff will continue to monitor appropriations and expenditures closely and will keep the Mayor and City Council apprised of any significant changes that will impact the budget. In addition, staff will continue to present to the City Council various revenue options for consideration. The adoption of these Resolutions will allow the City to continue operations and provide the necessary services to the community for the next fiscal year. ALTERNATIVES In the event the budget is not adopted by July 1, 2016, staff is recommending that the City Council approve Continuing Appropriation Resolution Nos. 2016-133; FA 2016-006; HA 2016-009; and SA 2016-008, which will allow the City to operate with the prior fiscal year's budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new program, including new capital expenditures, until such time as a new budget is adopted by the City Council. ATTACHMENTS 1. Fiscal Year 2016-17 Proposed Budget (Summary) 2. Budget Resolution Nos. 2016-132; FA 2016-005; HA 2016-008; and SA 2016-007 3. Continuing Appropriation Resolution Nos. 2016-133; FA 2016-006; HA 2016-009; and SA 2016-008 i Ff JUNE 20� 2016 CITY OF BALDWIN PARK TABLEr' r 1 w 1 `•;i `It r i Proposed Budgetby Fund.....- ......___ .... __.............................. Page I- 1 Proposed Fund Balance... . Page I-3 General t. Revenue by Type and CategoryPage General Fund Expenditures by Department and Category., ........... ii ................ ...Page III- I General Fund Expenditures by Cost Center with Department Totals ............... ....Page 111-3 General Fund Exl_2enditures by Category with Cost Center and De t. otals .... ,.Page 111-5 j2 T Revenue by Fund ...___ .... ......... .............. ..: ..... Page IV -1 Expenditures byFund ..............:.....::.......::::: ............ ......Page V-1 Expenditures by Category ......... __..........................................................................Page V-3 Expenditures y Department ...._ ........ ........... ......................... .....................Page V-4 Administration (Includes City Council) ..w...,,: .,w.,., , .,.,.,,f ......... ......... ......... Page VI -1 Finance...................... I ............ .,.,,.....,,....,..,..., .........,., ....;, ..,..... ......, ,..., ,,. Page I-3 Non -Departmental ............ .....__........ ......... ,, .................., .............>... .......,. Page VI - Police Page VI -6 Community Development ..................... Page VI -7 Public Works ..... . .......... . Page VI - Recreation Community Services ........................ .......... .......: .................. Page VI -11 City of Baldwin Park Fiscal Year 2016-2017 Proposed Budget by Funj FY 2017 FY 2017 Proposed Proposed Excess Fund Fund Descri tion avenues Fx anitures (Defecit) General Fund - 100 General Fund Subtotal - General Fund Internal Services Funds: 401 Information and Support Services 402 Fleet Services 403 Internal Insurance Subtotal - Internal Services Funds 200 Future Development fund 205 Federal Asset Forfeiture 206 State Asset Forfeiture 207 Local Law Enforcement Block Grant 220 Community Development Block Grant 221 H.O.M.E. (Home Investment Partnership Program) 222 CAL Home 230 AB 1693 Business Improvement Fees 231 Air Quality Management 234 Park Fees (Quimby Act) 235 General Plan Fees 236 Public Art Fees 240 Gasoline Tax 241 Surface Transportation Program 242 Traffic Congestion Relief 243 Bicycle and Pedestrian Safety 244 Proposition A 245 Proposition C 246 AB939 Integrated Waste Management 247 Oil Recycling Grant 249 Storm Drains NPDS 250 Assessment District 251 Street Lighting and Landscape 252 Parks Maintenance Assessment District 253 Proposition A - Parks 254 Measure R Local Return 260 Summer Lunch Program 270 Grants Fund 271 Police Grants Fund Subtotal Special Funds 26,974,890 27,034,233 _L59,343) $ 26,974,890 $ 27,034,233 $ (59,343) 780,854 889,946 (109,092) 1,079,120 1,216,035 (136,915) 2,738,877 2,764,103 _(25,226) $ 4,598,851 $ 4,870,084 $ (271,233) 10,000 439,937 (429,937) 153,000 0 153,000 3,600 0 3,600 100 0 100 1,750,359 1,749,930 429 1,014,853 1,014,639 214 330 0 330 65,600 182,285 (116,685) 97,900 60,114 37,786 266,800 295,000 (28,200) 113,200 279,650 (166,450) 35,000 0 35,000 1,698,000 1,797,821 (99,821) 1,200 0 1,200 10,000 0 10,000 50,665 0 50,665 1,452,178 1,352,552 99,626 1,176,949 1,094,918 82,031 319,700, 319,603 97 30,000 20,000 10,000 50,100 81,800 (31,700) 12,430 0 12,430 1,788,000 1,706,853 81,147 862,290 843;392 18,898 64,360 133,751 (69,391) 880,747 1,032,992 (152,245) 189,578 189,956 (378) 80,000 80,000 0 336,894 0 336,894 $ 12,513,833 $ 12,675,192 $ (161,359) $ 44,087,574 $ 44,579,510 $ (491,936) V City of Baldwin Park Fiscal Year 2016-2017 Proposed Budget by Fun FY 2017 FY 2017 Successor AgEncyLonds: _ NO RDA Obligation Retirement capital Prole is 801 Proposed Proposed Excess / Fund Fund Description Revenues Expenditures (DeLecit) F inaneinjg.Aujla at°it T�ands Sierra Vista Capital Prj Subtotal Capital Projects 601 Debt Service 440,607 406,457 34,150 610 COP Lease Payment 679,030 679,030 0 625 Gas Tax Debt Service 400,561 400,511 50 650 Pension Obligation and 1,833,028 1,832,828 200 Subtotal Financing Authority Funds $ 3,353,226 $ 3,318,826 $ 34,400 Successor AgEncyLonds: _ NO RDA Obligation Retirement capital Prole is 801 SG River Capital Prj 802 Puente/Merced Capital Prj 803 W Ramona Capital Prj 804 Cntrl Business Dist Capital Prj 805 Delta Capital Prj 806 Sierra Vista Capital Prj Subtotal Capital Projects Debt Service 831 SG River Debt Sery 832 Puente/Merced Debt Sery 834 Cntrl Business Dist Debt Sery 835 Delta Debt Sery 836 Sierra Vista Debt Sery 837 BP Merged 2000 Refinance Subtotal Debt Service 890 Low/Mod Income Housing Subtotal Low/Mod Housing M 1,957,097 901 Housing Voucher Choice 905 Public Housing 910 CIAP Subtotal Housing Authority Funds M 1,957,097 1,957,097 0 0 16,075 (16,075) 0 8,696 (8,696) 0 375 (375) 0 25,700 (25,700) 0 2,220 (2,220) 0 1,491,482 (1,491,482) 1,544,548 $ (1,544,548) 1,522,775 864,190 658,585 438,000 526,985 (88,985) 787,232 642,231 145,001 60,000 101,550 (41,550) 766,953 340,842 426,111 538,262 540,935 (2,673) 4,113,222 $ 3,016,733 $ 1,096,489 0 345,100 (345,100) $ - $ 345,100 $ (345,100) $ 6,070,319 $ 6,863,478 $ (793,159) 5,625,672 5,641,117 (15,445) 48,246 48,182 64 14,228 14,228 0 $ 5,688,146 $ 5,703,527 $ (15,381) $ 59,199,265 $ 60,465,341 $ (1,266,076) M City of Baldwin Park Fiscal Year 2016-2017 Proposed Fund Balance TOTAL GENERAL, INTERNAL SERV., & SPECIAL FUNDS: S 12,551,250 S 43,920,792 S 166,782 S 42,926,730 S 1,652,780 S 12,059,314 ERaneiu� t4ratluelt Funds: Projected 2017 2017 2017 2017 Proposed 153,445 34,150 Fund Balance Proposed Proposed Proposed Proposed Fund Balance _Fund FundDesLer 06/30/2016 Revenues Transfers In Exgenditurcs Transfers Out 06/30/2017 General Fund., 400,511 0 182 635 BPFA/PM 2003 Tax Alloe 564,074 0 100 General Fund 8,138,388 _1�6,974,8900 637 BPFA/CBD 1990 Refunding Loan 26,188,4�21 845,812 _S,0-�9,044 Subtotal - General Fund S 8,138,388 S 26,974,890 $ S 26,188,421 S 845,812 S 8,079,044 Internal Services Funds: 0 386 Subtotal Financing Authority Funds S 1,877,849 $ 1,867,228 S 1,485,998 $ 401 Information and Support Services (203,204) 780,854 0 889,946 0 (312,297) 402 Fleet Services (475,422) 1,079,120 0 1,216,035 0 (612,338) 403 Internal InsuranceI Subtotal - Internal Services Funds S (1,747,578) S 4,598,851 S S 4,870,084 S S (2,018,812) Si'mcial (Restritted) Fyndk 200 Future Development fund 7,671,126 10,000 0 439,937 0 7,241,189 205 Federal Asset Forfeiture 178,282 153,000 0 0 0 331,282 206 State Asset Forfeiture 137,177 3,600 0 0 0 140,777 207 Local Law Enforcement Block Grant 14,673 100 0 0 0 14,773 220 Community Development Block Grant (400,006) 1,750,359 0 1,343,473 406,457 (399,577) 221 RO.M.E. (Home Investment Partnership Program) 278,727 1,014,853 0 1,014,639 0 278,941 222 CAL Home 20,277 330 0 0 0 20,607 230 AB 1693 Business Improvement Fees 285,565 65,600 0 182,285 0 168,880 231 Air Quality Management 434,151 97,900 0 60,114 0 471,936 234 Park Fees (Quimby Act) 73,529 266,800 0 295,000 0 45,329 235 General Plan Fees 579,204 113,200 0 279,650 0 412,754 236 Public Ail Fees 278,251 35,000 0 0 0 313,251 240 Gasoline Tax 1,094,849 1,698,000 0 1,397,310 400,511 995,027 241 Surface Transportation Program 680,426 1,200 0 0 0 681,626 242 Traffic Congestion Relief 148,289 10,000 0 0 0 158,289 243 Bicycle and Pedestrian Safety (80,045) 50,665 0 0 0 (29,380) 244 Proposition A (180,904) 1,452,178 0 1,352,552 0 (81,278) 245 Proposition C 1,284,948 1,176,949 0 1,094,918 0 1,366,980 246 AB939 Integrated Waste Management (57,700) 319,700 0 319,603 0 (57,603) 247 Oil Recycling Grant 58,480 30,000 0 20,000 0 68,480 249 Storm Drains NPDS (47,560) 50,100 0 81,800 0 (79,260) 250 Assessment District 385,978 12,430 0 0 0 398,408 251 Street Lighting and Landscape (230,072) 1,788,000 0 1,706,953 0 (148,925) 252 Parks Maintenance Assessment District (18,898) 717,086 145,204 843,392 0 0 253 Proposition A - Parks 84,226 64,360 0 133,751 0 14,835 254 Measure R Local Return 761,589 880,747 0 1,032,992 0 609,344 260 Summer Lunch Program 378 168,000 21,578 189,956 0 0 270 Grants Fund (7,895,263) 80,000 0 80,000 0 (7,895,263) 271 Police Grants Fund 611,256 336,894 0 0 0 948,150 301 Building Reserve 2 9,508 0 0 0 .2-9150L Subtotal Special Funds $ 6,160,441 $ 12,3473051 S 166,782 S 119801 24 S 966,968 S 5,999,081 TOTAL GENERAL, INTERNAL SERV., & SPECIAL FUNDS: S 12,551,250 S 43,920,792 S 166,782 S 42,926,730 S 1,652,780 S 12,059,314 ERaneiu� t4ratluelt Funds: 601 Debt Service 153,445 34,150 406,457 406,457 0 187,595 610 COP Lease Payment 684,250 0 679,030 679,030 0 684,250 625 Gas Tax Debt Service 132 50 400,511 400,511 0 182 635 BPFA/PM 2003 Tax Alloe 564,074 0 0 0 0 564,074 637 BPFA/CBD 1990 Refunding Loan 475,762 0 0 0 0 475,762 650 Pension Obligation Bond 196 1,833,028 0 l,93Z828 0 386 Subtotal Financing Authority Funds S 1,877,849 $ 1,867,228 S 1,485,998 $ 3,318,826 S S 1,912,249 Unreserved fund balance 2 Excludes amounts due from other funds "N City of Baldwin Park Fiscal Year 201L -2017 Proposed Fund Balance 1-4 Projected 2017 2017 2017 2017 Proposed Fund Balance Proposed Proposed Proposed Proposed Fund Balance _2Ln1_Dund Description 06130/2016 Revenues Transfers In _EVenditures 'Transfers Out 061301201'L. Soccessor Attenev funds. 800 RDA Obligation Retirement 0 1,957,097 0 0 1,957,097 0 EMAALEMjrn�t 801 SG River Capital PrJ 314,423 0 0 16,075 0 298,348 802 Puente/Merced Capital PrJ 0 0 0 8,696 0 (8,696) 803 W Ramona Capital Prl 81,276 0 0 375 0 80,901 804 Cntrl Business Dist Capital PrJ 0 0 0 25,700 0 (25,700) 805 Delta Capital PiJ 0 0 0 2,220 0 (2,220) 806 Sierra Vista Capital PrJ :331,837` 0 41 232,419 1,259,063 (959,645) Subtotal Capital Projects $ 927,536 S - $ - 285,485 S 1,259,063 S (617,012) Debt Service 831 SG River Debt Sery 3,262 0 1,522,775 741,400 122,790 661,847 832 Puente/Merced Debt Sery 146,426 320,000 118,000 526,985 0 57,441 833 W Ramona Debt Sery 1,296 0 0 0 0 1,296 834 Cntrl Business Dist Debt Sery 16,925 39,800 748,432 642,231 0 161,926 835 Delta Debt Sery 267 0 60,000 0 101,550 (41,283) 836 Sierra Vista Debt Sery 7,060 0 766,953 27,000 313,842 433,171 837 BP Merged 2000 Refinance 1,036,8(0 80 538,182 540,035 _ 0 1,034,127 Subtotal Debt Service S 1,212,036 $ 358,880 3,754,342 $ 2,478,551 $ 538,182 $ 2,308,525 LL,w1Mqd lloysin 890 Low /Mod Income Housing 10,608,117 0 0 345,100 0 10,263,017 Subtotal LowlMod Housing $ 10,608,117 $ - - $ 345,100 $ $ 10,263,017 TOTAL SUCCESSOR AGENCY FUNDS: $ 12,747,689 $ 2,315,977 ll 3,754,342 $ 3,109,136 $ 3,754934i-$ 1i1-,954,531 149#AqgiAh9r!W 901 Housing Voucher Choice 161,103 5,625,672 0 5,641,117 0 145,658 905 Public Housing 280,218 34,018 14,228 48,182 0 280,282 910 CIAP 20,610 14,228 0 0 14,228 20,610 Subtota I Housing Authority Funds $ 461,931 $ 5,673,918 $ 14,228 $ 5,689,299 $ 14,228 S 446,550 COMBINED GRAND TOTAL- ALL FUNDS $ 27,638,720 $ 53,777,915 $ 5,421,350 ll 55,043,991 $ 5,421,350 $ 26,372,644 1-4 GENERAL FUND REVENUE City of • General Fund Revenue Summary by • - i� i r• l", i; General Fund FY 2016/2017 Proposed Revenue by -•r LICENSES & PERMITS .8% ----BUSINESS LICENSE TAX PROP TX IN LIEU OF 2.% USE OF MONEY & VLF / I T VFINESPENALTIES 28.0% R ° M VARIANCE Y21/01 5 F1/21 1/17 16/217 ACTUALS AMENDED PROPOSEDS. REVENUETYPE @ 06/30/15 REVENUE REVENUE215/216 PROPERTYTAXES 3,781,666 3,931,694 3,661,656 (270,038) SALES TAX 5,067,921 5,981,576 6,106,000 124,424 TRANSIENT OCCUPANCY TAX 294,062 278,100 567,854 289,754 FRANCHISE TAX 2,431,498 2,410,000 2,486,500 76,500 UTILITY USERS TAX 2,395,922 2,400,000 2,400,000 0 LICENSES & PERMITS 695,758 563,500 744,512 181,012 BUSINESS LICENSE TAX 630,001 639,300 643,600 4,300 FINES & PENALTIES 1,104,454 677,000 677,000 0 USE OF MONEY & PROPERTY 309,218 316,000 385,562 69,562 PROP TX IN LIEU OF VLF / INTERGOV 7,262,820 7,293,298 7,561,445 268,147 CHARGES FOR SERVICES 2,571,017 1,486,118 1,618,361 132,243 MISCELLANEOUS 583,599 409,395 122,400 (286,995) TOTAL E L FUND REVENUE 27,127,956 26,385,981 26,974,890 588,90 General Fund FY 2016/2017 Proposed Revenue by -•r LICENSES & PERMITS .8% ----BUSINESS LICENSE TAX PROP TX IN LIEU OF 2.% USE OF MONEY & VLF / I T VFINESPENALTIES 28.0% R ° M 9=1 City of Baldwin Park General Fund Proposed Revenues - Fiscal Year 201612017 General Fund Major Tax Revenues 2,500,000 2,250,000 2,000,000 1,750,000 1,500,000 1,250,000 1,000,000 750,000 500,000 250,000 General Fund Other Major Revenue Sources --s--LICENSES 11 PERMITS I 10o le" 10,11 1102, 1o"1`1 $� 4<11 IpNn3 4`0 � � �� , � � " �td � CITY OF .+ ,. EXPENDITURE,.IES - GENERAL FUND FISCAL YEAR 201612017 PROPOSED EXPENDITURE BUDGET ffm VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 ACTUALS AMENDED PROPOSED VS. DEPARTMENT 06/30/15 U 1/016 ADMINISTRATION 1,218,714 1,336,269 1,168,899 (167,370) FINANCE 633,438 715,800 707,095 (8,705) NON -DEPARTMENTAL 1,166,305 1,423,060 888,733 (534,327) POLICE 16,824,974 17,245,676 18,883,122 1,637,446 COMMUNITY DEVELOPMENT 914,320 1,114,961 1,096,807 (18,154) PUBLIC WORKS 260,083 458,461 287,367 (171,094) RECREATION & COMMUNITY SERVICES 3,688,309 4,191,162 4,002,210 188,952) TOTAL EXPENDITURES $ 24,706,145 26,4 5,389 27,034,233 548,844 ffm VARIANCE FY 2014/2015 Y 2015/2016 FY 2016/2017 1/ 17 ACTUALS AMENDED PROPOSED . CATEGORY6/30/15 U 1/16 CAPITAL 157,972 15,500 15,000 (500) CONTRACTUAL SERVICES 2,578,828 2,412,814 1,879,493 (533,321) MAINTENANCE AND OPERATIONS 2,973,728 3,026,314 3,325,183 298,869 PERSONNEL COSTS 18,012,886 19,755,636 20,968,745 1,213,109 TRANSFERS OUT 982,732 1,275,125 -- 845,812 429,313 TOTALIT 24,706,145 26,485,389 7, 34,233 548,844 ffm i •" ' • �ii • r r'.r�i`' -i • • r •` 1 r `_ r • 1 r: i 450 -BUILDING 470 -COMMUNITY DEV ADMIN • •' ■ ZkyjA It• - 1,011,869 987,738 1,188,296 200,558 VARIANCE 881,988 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY2 1 12 17 946,775 ACTUALS AMENDED PROPOSED S. DEPARTMENT - 06/30/15 BUDGET BUDGET FY201512016 ADMINISTRATION 660,280 493,729 (166,551) 3,395,709 100 -CITY COUNCIL 229,260 239,012 268,152 29,140 110-CEO'S OFFICE 114,768 128,865 88,572 (40,293) 120 -CITY CLERK 119,807 232,817 161,787 (71,030) 130 -CITY ATTORNEY 533,746 474,557 377,000 (97,557) 150 -PERSONNEL 221,133 261,019 273,389 12,370 TOTAL ADMINISTRATION $ 1,218,714 1,336,269 1,168,899 $ (167,370) FINANCE 200-C ITY TR EAS URER 25,100 25,302 30,502 5,200 210 -FINANCE 608,338 690,497 676,592 (13,905) TOTAL FINANCE $ 633,438 715,800 707,095 (8,705) NON -DEPARTMENTAL 000 -NO COST CENTER 436,968 0 0 0 299 -NON -DEPARTMENTAL 729,337 1,423,060 888,733 (534,327) TOTAL - EPA T TAL 1,166,305 1;423,060 888,733 (534,327) •" ' • �ii • r r'.r�i`' -i • • r •` 1 r `_ r • 1 r: i 450 -BUILDING 470 -COMMUNITY DEV ADMIN • •' ■ ZkyjA It• - 1,011,869 987,738 1,188,296 200,558 749,908 881,988 1,139,665 257,677 961,382 1,014,609 946,775 (67,834) 350,049 460,491 481,601 21,110 8,714,472 8,921,212 10,004,592 1,083,380 351,082 660,280 493,729 (166,551) 3,395,709 3,126,080 3,454,247 328,167 376,302 391,400 396,400 .5,000 38,267 53,000 53,000 0 642,830 370,088 379,388 9,300 133,814 257,070 223,989 (33,081) 99,291 121,720 121,440 (280) 115,789 131,658 16,705 (114,953) 1,500 140,031 37,500 (102,531) 5,172 5,172 5,172: 0 2,237 2,237 2,237 0 260,202 345,615 331,935 (13,680) 500,137 478,281 673,151 194,870 29,283 11,966 30,106 - 18,140 $ 914,320 1,114,961 $ 1,096,807 (18,154) M 600 -RECREATION & COMM SERV DIR 181,373 188,782 119,832 VARIANCE 610 -RECREATION SERVICES FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 620 -FACILITIES MAINTENANCE ACTUALS AMENDED PROPOSEDVS. 16,590 DEPARTMENT , 06/30/15 BUDGET BUDGET 01/016 PUBLIC WORKS 89,973 91,703 98,603 6,900 500 -PUBLIC WORKS DIRECTOR 42,311 77,986 27,366 (50,620) 510 -ENGINEERING 108,579 92,448 49,218 (43,230) 520 -CAPITAL IMPROVEMENT 26,035 0 0 0 540 -WASTE MNG/EVIRO SERV 6,196 13,131 21,503 8,372 550 -TRAFFIC CONTROL 4,775 1,880 440 (1,440) 551 -ASPHALT 0 4,160 7,470 3,310 552 -STREET SWEEPING 0 4,940 6,270 1,330 560 -LANDSCAPE 31,098 217,049 162,483 (54,566) 561 -TREES 9,849 7,294 1,464 (5,830) 562 -IRRIGATION 1,303 1,513 1,513 0 570 -GRAFFITI ABATEMENT 12,485 350 350 0 571 -COURT REFERRAL 7,100 7,310 860 (6,450) 581 -TRANSIT FACILITY MAINT 10,351 30,400 8,430 (21,970) TOTAL PUBLIC WORKS 260,083 $ 458,461 287,367 (171,094) 600 -RECREATION & COMM SERV DIR 181,373 188,782 119,832 (68,950) 610 -RECREATION SERVICES 1,501,726 1,864,747 1,753,802 (110,945) 620 -FACILITIES MAINTENANCE 970,479 892,627 909,217 16,590 630 -SENIOR SERVICES CENTER 188,877 214,071 215,191 1,120 640 -FAMILY SERVICE CENTER 89,973 91,703 98,603 6,900 650-CHILDES SERVICES 206,305 328,754 311,547 (17,207) 660 -TEEN CENTER/SKATE PARK 213,940 240,277 243,727 3,450 670 -BARNES PARK 120,096 147,886 151,686 3,800 680 -ARTS & RECREATION CENTER 215,541 222,315 198,605 (23,710) TOTAL RECREATION & COMMUNITYSERVICES 3,688,309 4,191,162 4,002,210 (188,952) TOTAL EXPENDITURES ALL DEPARTMENTS A 24,706,145 $ 26,485,389 $ 27,034,233 548,844 Hm CITY OF BALDWIN ,. c ri ';••'ii r DEPARTMENT SUMMARY BY COST CENTER & CATEGORY GENERAL FUND ONLY CONTRACTUAL SERVICES 0 2,200 0 VARIANCE MAINTENANCE A ATIO FY 2014/201515/2 18,025 2016/2017 FY2 1 /2017 PERSONNELCOSTS ACTUALS. 108,640 68,370 (40,270),, COST CENTER / CATEGORY @ 06/30115FY2 128,8657 273,389 $ 1 1 1 100 -CITY COUNCIL $ 1,218,714 1,336,269 1, (167,370) CONTRACTUAL SERVICES 0 1,200 3,200 2,000 MAINTENANCE AND OPERATIONS 45,409 45,932 45,182 (750) PERSONNEL COSTS 183,851 191,880 219,770 27,890 100 -CITY CIL TOTAL 229,260 $ 239,012 $ 268,152 $ 29,140 CONTRACTUAL SERVICES 0 2,200 0 (2,200) MAINTENANCE A ATIO 14,066 18,025 20,202 2,177 PERSONNELCOSTS 100,702 108,640 68,370 (40,270),, 1 -CEO'S OFFICE T 114,768 $ 128,8657 273,389 $ (40,293) 120 -CITY CLERK $ 1,218,714 1,336,269 1, (167,370) CAPITAL 0 500 0 (500) CONTRACTUAL SERVICES 39,957 90,000 0 (90,000) MAINTENANCE AND OPERATIONS 26,720 37,867 30,367 (7,500) PERSONNEL COSTS 53,130 104,450 131,420 26,970 120 -CITY 1, 7 $ 232,817 $ 161,787 (71,030) 130 -CITY CONTRACTUAL SERVICES 533,746 474,557 377,000 (97,557) 130 -CITY ATTORNEY TOTAL $ 533,746 $ 474,557377, (97,557) CONTRACTUAL SE VICES 17,104 15,000° 15,000 MAINTENANCE AND OPATI S 58,047 65,819 65,819 0 PERSONNEL COSTS 145,982 180,200 192,570 12,370 150-PERSONNEL150-PERSONNEL TOTAL $ 221,133 2 1, 273,389 $ 12,37 TOTAL ADMINISTRATION $ 1,218,714 1,336,269 1, (167,370) Rm CITY OF BALDWIN 'a' FISCAL YEAR 2016/2017 PROPOSED EXPENDITURE BUDGET DEPARTMENT • CATEGORY GENERALi ONLY I� i CONTRACTUAL SERVICES 8s 78,300 VARIANCE AND OPERATIONS FY2014/2015 FY2015/20161/ 1 Y 1 17 PERSONNELMAINTENANCE COSTS ACTUALS. !f : f ! COST CENTER / CATEGORY @ 06/30/151 .i .(13,9051 / 1 200 -CITY TREASURER MAINTENANCE AND OPERATIONS 2,320 2,492 2,492 0 PERSONNEL COSTS 22,781 22,810 28,010 5,200 200 -CITY TREASURER TOTAL $ 25,100 $ 25,302 $ 30,502 $ 5,200 i CONTRACTUAL SERVICES 8s 78,300 (22,600 AND OPERATIONS 87,494 87,362 87,512 150 PERSONNELMAINTENANCE COSTS 435,894 !f : f ! i t 61: .i .(13,9051 TOTAL FINANCE 633,438 $ 7151800 707,095 i CITY OF BALDBALDWIN PARK �- DEPARTMENT SUMMARY BY COST CENTER & CATEGOR GENERAL r ONLY VARIANCE Y 2014/2015 FY 2015/2016 FY 2016/2017 FY2016/ ACTUALS. COST C / CATEGORY @ 06/30/15TFY2015/2016 000 -NO COST CENTER TRANSFERS OUT 436,968 0 0 0 000 -NO COST CENTER TOTAL , 4* r ' s . , - CONTRACTUAL SERVICES 80,300 80,200 62,636 (17,564) MAINTENANCE A OPERATIONS 35,167 62,860 58,097 (4,763) PERSONNEL COSTS 613,871 923,000 768,000 (155,000) TRANSFERS OUT 0 ___ 357,000 0 (357,000) 299 -NON -DEPARTMENTAL TOTAL 729,337 1,423,060 ,733 (534,327) TOTALNON-DEPARTMENTAL $ 1,166,30523, ,7 ( , ) CITY OF BALDWIN PARK FISCAL YEAR 20PROPOSED EXPENDITURE DEPARTMENT SUMMARY BY COST CENTER & CATEGORY GENERAL D ONLY CONTRACTUAL SERVICES120,902 51563 196,400 140,000 VARIANCE MAINTENANCE D OPERATIONS199,628 FY2014/2015 FY2015/20161/ 7 FY2016/2017 PERSONNEL ACTUALS. 919,870 783,055 300,447 COST CENTER / CATEGORY @ 06/30115T 460,491 15139,665 $ F 15/2 1 300 -POLICE I MAINTENANCE A OPERATIONS 50,376 52,288 52,288 0 PERSONNEL COSTS 961,493 935,450 1,136,008 200,558 300 -POLICE CHI 1,011,869 7,73 1,188,296 $ 200,558 CONTRACTUAL SERVICES120,902 51563 196,400 140,000 411' MAINTENANCE D OPERATIONS199,628 80,750 2i -:1 216,610 13,630 PERSONNEL 429,37808 919,870 783,055 300,447 310 -POLICE ADMINISTRATION 99I8881,988: 460,491 15139,665 $ 257,6771 CONTRACTUAL 51563 22,500 2,200(20,300' MAINTENANCE AND OPERATIONS 80,750 72,239 77,539 5,300 PERSONNEL COSTS 875,069 919,870 867,036 (52,83 330-RECORDS330-RECORDS TOTAL $ 350,049 $ 460,491 $ 481,601 21,11 CONTRACTUAL SERVICES 1,378 1,000 1,000 MAINTENANCE ANOPERATIONS 61,717 64,461 64,461 0 PERSONNEL COSTS 286,954 395,030 416,140 21,110 330-RECORDS330-RECORDS TOTAL $ 350,049 $ 460,491 $ 481,601 21,11 CAPITAL 142,243 0 0 0 CONTRACTUAL SE VICES 78,041 71,000 71,000 MAINTENANCE A OPERATIONS 823,697 784,717 784,717 0 PERSONNEL COSTS 7,670,491 8,065,495 9,148;875 1;083„380 340 -PATROL TOTAL $ 8,714,4728,921,212 1,083,380 - TRAFFIC MAINTENANCE ANDOPERATIONS 69,047 69,992 69,992 0 PERSONNEL COSTS 282,035 590,288 423;737 (166,551) 350 -TRAFFIC ,2 3,729 $ (166,551) f K f s SERVICES 638,229 367,132 376,432 VARIANCE MAINTENANCE AND OPERATIONS FY 14/201 FY 2015/20162016/2017 2,956 FY201/ 1 PERSONNELCONTRACTUAL ACTUALS. 173,560 140,479 (33,08 COST CENTER / CATEGORY @ 06/30/151/ 370,088 $ 379,388 $ 1 360 -INVESTIGATIONS CONTRACTUAL SERVICES 6,317 7,000 7,000 0 MAINTENANCE AND OPERATIONS 350,058 352;388 352,388 0 PERSONNELCOSTS 3,039,334 2,766,692 3,094,859 328,167 360 -INVESTIGATIONS TOTAL $ 3,395,7 3,126,080 , 5 , 328,167 370 -POLICE JAIL CONTRACTUAL SERVICES 373,916 390,400 395,400 5,000 MAINTENANCE A OPERATIONS 2,386 1,000 1,000 0 370 -POLICE JAI ,3 391,400 396,400 , 380 -EMERGENCY OPERATIONS CONTRACTUAL SERVICES 28,296 44,000 44,000 MAINTENANCE A P RATIONS 9,971 9,000 9,000 0 380 -EMERGENCY OPERATIONSL $ 38,267 $ 53,000- K f s SERVICES 638,229 367,132 376,432 9,30 MAINTENANCE AND OPERATIONS 2,956 2,956 2,956 PERSONNELCONTRACTUAL .4 173,560 140,479 (33,08 390 -OTHER PUBLIC SAFETY SERV TOTAI $ 642,830 $ 370,088 $ 379,388 $ 9,301 CONTRACTUAL .33 13,500 13,500 i AND OPERATIONS 40,089 70,010 70,010 PERSONNELCOSTS 88,292 173,560 140,479 (33,08 -CODEMAINTENANCE 391 •RCEMENT TOTAL $ 133,8142571070 f: ENFORCE-NaEi.T-- MAINTENANCE AND OPERATIONS PERSONNELCOSTS ENFORCEMENT! + 2,000 2,000 0 119,720 119,440 (280; 121,720 $ 121,440 TOTAL POLICE $ 16,8241974 $ 17,245,676 $ 18,883,122 m CITY OF BALDWIN ► - FISCAL - PROPOSED EXPENDITUREBUDGET wEPARTMENT SUMMARY BY COST- & CATEGGENERAL�- r ONLY CONTRACTUAL SERVICES 1,500 33,500 33,500 VARIANCE MAINTENANCE A OPERATIONS FY 2014/2015 FY 2015/2016 FY 2016/2017FY2016/2017 (1,531) PE S L COSTS ACTUALS. 101,000 0 (101,000),, COST C / CATEGORY @ 06/30/1515/2 140,031 $ 3, (102,531) 400 -COMMUNITY I CONTRACTUAL SERVICES 0 1,000 1,000 0 MAINTENANCE AND OPERATIONS 12,404 13,038 13,119 81 PERSONNEL COSTS 103,385 117,620 2,586 (115;034) 400 -COMMUNITY I CTOR TOTAL $ 115,789 $ 131,658 $ 1, O CONTRACTUAL SERVICES 1,500 33,500 33,500 MAINTENANCE OPERATIONS 36j • MAINTENANCE A OPERATIONS 0 5,531 4,000 (1,531) PE S L COSTS (22,180) 101,000 0 (101,000),, 405 -ECONOMIC DEVELOPMENT TOTAL $ 1,500 s 140,031 $ 3, (102,531) 41 O -FEDERALLY ASSISTEDHOUSING MAINTENANCE A EATI S 5,172 5,172 5,172 0 1 O - FEDERALLY ASSISTED HOUSING,7 18,817 1,500 ,172 - 470 -COMMUNITY DEV ADMINL 11, 18,140 MAINTENANCE OPERATIONS 2,237 2,237 2,237 0 420-CDBG TOTAL $ 2,237 $ 2,237 $ 2,237 - !!f 1:l wall►JI Lr CONTRACTUAL 1 iii 20,000 10,000 MAINTENANCE OPERATIONS 36j • 38,65510: 48,275 52,991 PERSONNEL COSTS 190,437 296,960 274,780 (22,180) 422,290 396,860 (25,430) TOTAL450-BUILDING & SAFETY CONTRACTUAL SERVICES 7,720 3,000 215,800 212,800 CE AND OPERATIONS 48,275 52,991 60,491 7,500 PERSONNELCOSTS 444,141 422,290 396,860 (25,430) TOTAL450-BUILDING & SAFETY ,137 $ 478,281 $ 673,151194,870 470 -COMMUNITY I CE AND OPERATIONS 10,466 10,466 10,466 PERSONNELCOSTS 18,817 1,500 19,640 18,140 470 -COMMUNITY DEV ADMINL 11, 18,140 TOTAL COMMUNITY 914,320 1,114,961 1, (18,154) CITY OF i, PARK SUMMARYFISCAL YEAR 201612017 PROPOSED EXPENDITURE BUDGET DEPARTMENT COST CENTER & CATEGORY GENERALi ONLY r i r CONTRACTUAL SERVICES 72,939 VARIANCE FY 2014/2015 2015/2016 FY 2016/ 1 FY2 16/2 1 ACTUALS. 15,038 COST CENTER / CATEGORY @ 06130/15 BUDGET BUDGET FY2015/2016 500 -PUBLIC WORKS DIRECTOR 37,410 36,680 CONTRACTUAL SERVICES 0 32,000 0 (32,000) MAINTENANCE AND OPERATIONS 11,018 9,206 9,206 0 PERSONNEL COSTS 31,294 36,780 18,160 (18,620) 500 -LIC WORKS DIRECTORL 2,311 $ 77,986 $ 27,3 (50,620) CONTRACTUAL SERVICES 72,939 40,000 0 (40,000) MAINTENANCE A OPERATIONS 10,124 15,038 12,538 (2,500) PERSONNEL COSTS 25,516 37,410 36,680 (730) 510 -ENGINEERING TOTAL $ 108,579 2, (43,230) 520 -CAPITAL IMPROVEMENT MAINTENANCE A RATI S 2,137 0 0 0 PERSONNEL COSTS 23,898 0 0 520 -CAPITAL IMPROVEMENT TOTAL $ 26,035 - -. 540 -WASTE MNGIENVIRO MAINTENANCE OPERATIONS 5,763 5,763 5,763 0 PERSONNEL COSTS 432 7,368 15,740 8,372 640 -WASTE MNGIENVIROL $ 6,196 $ 13,131 $ 21,503 $ 8,372 550 -TRAFFIC L MAINTENANCE A EATI S 240 240 240 PERSONNEL COSTS 4,535 1,640 200 (1,440) 550 -TRAFFIC L $ 4,775 $ 1,880 $ 440 $ (1,440) 551 -ASPHALT PERSONNEL COSTS 0 4,160 7,470 3,310 551 -ASPHALT - $ 4,160 $ 7,470 3,31 552 -STREET SWEEPING PERSONNEL COSTS 0 _ 4940 6,270 _7 1,330 - 1 - , 7 1,330 • 570 -GRAFFITI ABATEMENT PERSONNEL• -COURT571 PERSONNEL COSTS -COURT571 • 12,485 350 350 12, 5 7,100 7,310 860 (6,450) 7,100 $ 7,310 (6,450) 581 -TRANSIT - ibAhIT PERSONNEL COSTS 10j351 30,400 8,430 (21,97 •1 -TRANSIT FACILITY MAINT TOTALis i F' is i TOTAL PUBLIC WORKS $ 260,083 $ 458,461 $ 287,367 $ rum VARIANCE FY 2014/2015 Y 2015/2016 FY 2016/2017 FY201612017 ACTUALS AMENDED PROPOSED vs. COST C /C TEGORY @ 06/30115 BUDGET BUDGET F 1/ 1 560 -LANDSCAPE MAINTENANCE AND OPERATIONS 1,849 709 3,709 3,000 PERSONNEL COSTS 3,408 16,340 13,570 (2,770) TRANSFERS OUT 25,841 200,000 145,204 (54,796) - 1, 217,049 1 (54,566) 1 - MAINTENANCE A D OPERATIONS 834 834 834 PERSONNELCOSTS 9,015 6,460 630 (5,830) 561 -TREES T (5,830) 562 -IRRIGATION MAINTENANCE AND OPERATIONS 1,303 1,303 1,303 0 PERSONNELCOSTS 0 210 210 0 562 -IRRIGATION TL $ 1,303 $ 1,513 1,513 570 -GRAFFITI ABATEMENT PERSONNEL• -COURT571 PERSONNEL COSTS -COURT571 • 12,485 350 350 12, 5 7,100 7,310 860 (6,450) 7,100 $ 7,310 (6,450) 581 -TRANSIT - ibAhIT PERSONNEL COSTS 10j351 30,400 8,430 (21,97 •1 -TRANSIT FACILITY MAINT TOTALis i F' is i TOTAL PUBLIC WORKS $ 260,083 $ 458,461 $ 287,367 $ rum me N. No Wo;� i GENERALDEPARTMENT SUMMARY BY COST CENTER & CATEGORT i ONLY CONTRACTUAL : 3,250 iii VARIANCE MAINTENANCE AND OPERATIONS FY 2014/2015 FY 2015/2016 FY 2016/ 1 FY2016/2017 PERSONNEL COSTS 141,044 AMENDED PROPOSEDACTUALS . COST CENTER / CATEGORY @ 06/30/152 214,071 $ 215,191 $ 1/ 1 600 -RECREATION I MAINTENANCE A OPERATIONS 24,050 23,802 25,802 2,000 PERSONNEL COSTS 157,323 164,980 94,030 (70,950) 600 -RECREATION & COMM SERV DIR TO" 181,373 188,782 119, (68,950) 610 -RECREATION SER TRANSFERS OUT 30,133 38,445 21,578 CONTRACTUAL SERVICES 46,743 80,825 26,825 (54,000) MAINTENANCE AD OPERATIONS 196,855 240,732 196,757 (43,975) PERSONNEL COSTS 768,338 863,510 851,190 (12,320) TRANSFERS OUT 489,790 679,680 679,030 (650) 610 -RECREATION SIC TOTAL 1,501,726 , 1, (110,945) 620 -FACILITIES MAINTENANCE CAPITAL 15,729 15,000 15,000 CONTRACTUAL SERVICES 379,608 324,050 0 (324,050) MAINTENANCE A OPERATIONS 457,386 393,547 730;447 336,900 PERSONNEL COSTS 117,756 160,030 163,770 3,„740 620 -FACILITIES I L $ 970,479 $ 892,62716,590 CONTRACTUAL : 3,250 iii i' MAINTENANCE AND OPERATIONS 44,491 48,111 y 500 PERSONNEL COSTS 141,044 162,710 168,580 5,870 630 -SENIOR SERVICES CENTER TOTAL 188,877 $ 214,071 $ 215,191 $ 1,1, 640 -FAMILY SERVICE CONTRACTUAL SERVICES 2,974 2,000 0 (2,000) MAINTENANCE AND OPERATIONS 19,606 20,443 20,943 500 PERSONNEL COSTS 67,392 69,260 77,660 8,400 640 -FAMILY I89,973 98,603 650-CHILDRENS SERVICES CONTRACTUAL SERVICES 2,146 5,500 3,000 (2,500) MAINTENANCE A OPERATIONS ,732 43,729 41,729 (2,000) PERSONNEL COSTS 135,294 241,080 245,240 4,160 TRANSFERS OUT 30,133 38,445 21,578 (16,867) SERVICES TOTAL $ 206,305 $ 328,754 311, (17,207) RUM f- - _ • a t l CONTRACTUAL • iir 7,000 4,000 VARIANCE AND OPERATIONS FY /2015 FY 201512016 1 7 17 FY2016/2017 PERSONNELMAINTENANCE ACTUALS AMENDED PROPOSED . --COST CENTER / CATEGORY @ 06/30/1501 147,886 $ 151,686 $ / 1 660 -TEEN CENTERISKATE CONTRACTUAL SERVICES 2,541 4,500 2,500 (2,000) MAINTENANCE A OPERATIONS 41,191 46,087 43,587 (2,500) PERSONNEL COSTS 170,208 189,690 197,640 7,950 660 -TEEN CENTERISKATEL 213,940 $ 240,277 3,727 3,450 f- - _ • a t l CONTRACTUAL • iir 7,000 4,000 iiy: AND OPERATIONS 17,420 18,726 16,876 (1,85 PERSONNELMAINTENANCE ••f 60 i; 8,65 i' 670 -BARNES PARK TOTAL $ 120,096 $ 147,886 $ 151,686 $ •.j CONTRACTUAL • iir 11,800 6,800(51010 MAINTENANCE AND OPERATIONS 24,025 25,565 25,565 PERSONNEL COSTS a 0184,950 166,240 ®' City of Baldwin Park Total Revenue by Fund Type (includes Transfer Fiscal Years 2014/2015 • • 2016/2017 SUBTOTAL GENERAL, INTERNAL SERV., & SPECIAL FUNDS: 46,748,279 47,345,239 ,087,574 (3,257,665) Em VARIANCE Y 1 /201 FY 01 /2 16 FY201612017 F 2 1 /2017 ACTUALS AMENDED PROPOSEDS. FUND FUND DESCRIPTIO 06/30/15 REVENUE REVENUE21/016_--_ GENERAL FUND REVENUE: 100 GENERAL FUND OPERATING 27,127,956 26,385,981 26,974,890 588,909 SUBTOTAL -GENERAL D 27,127,956 26,385,981 26,974,890 588,909 INTERNAL SERVICES 401 INFORMATION SERVICES 836,391 780,854 780,854 0 402 FLEET SERVICES 1,104,221 1,079,120 1,079,120 0 403 INTERNAL INSURANCE 2,691,286 2,633,935 2,738,877 104,942 404 CAPITAL IMPROVEMENT 0 357,000 0 (357,000) SUBTOTAL -INTERNAL S VICES DS 4,631,898 $ 4,850,909 4,598,851 (252,058) SPECIAL FUNDS REVS 200 FUTURE DEVELOPMENT FUND 13,607 10,000 10,000 0 205 FEDERAL ASSET FORFEITURE 454,972 3,000 153,000 1'I50,,000 206 STATE ASSET FORFEITURE 21,006 3,600 3,600 0 207 LOCAL LAW EF BLOCK GRANT 20 100 100 0 220 CDBG 1,045,696 1,715,486 1,750,359 34,873 221 HOME PROGRAM 1,542,129 1,901,055 1,014,853 (886,202) 222 CALHOME GRANT 77 330 330 0 230 AB 1696 BUSINESS IMPRVMNT FEES 79,743 60,600 65,600 5,000 231 AIR QUALITY IMPROVEMENT 455,939 97,900 97,900 0 233 ECONOMIC DEVELOPMENT GRANT 1 0 0 0 234 PARK FEES (QUIBY) 345,992 66,800 266,800 200,000 235 GENERAL PLAN FEE 141,360 70,800 113,200 42,400 236 PUBLIC ART FEES 0 35,000 35,000 0 240 GAS TAX 2,281,333 2,080,015 1,698,000 (382,015) 241 SURFACE TRANSP PROGRAM 950 1,200 1,200 0 242 TRAFFIC CONGEST RELIEF 5,022 7,000 10,000 3,000 243 BICYCLE & PEDESTRIAN 31,398 127,984 50,665 (77,319) 244 PROPOSITION A 1,388,776 1,436,993 1,452,178 15,185 245 PROPOSITION C 1,125,108 1,155,064 1,176,949 21,885 246 AB939 INT WASTE MGMNT 265,502 319,700 319,700 0 247 OIL RECYCLING GRANT 21;402 30,000 30,000 0 249 STORM DRAINS/PDS 100,433 50,100 50,100 0 250 ASSESSMENT DISTRICT 1,708 12,430 12,430 0 251 STREET LIGHT & LANDSCAPE 1,723,026 1,778,049 1,788,000 9,951 252 PARKS MAINTENANCE 805,759 860,138 862,290 2,152 253 PROP A PARKS 260,934 100,422 64,360 (36,062) 254 MEASURE R LOCAL RETURN 843,036 864,408 880,747 16,339 260 SUMMER LUNCH 141,993 206,445 189,578 (16,867) 270 GRANTS FUND 1,313,376 2,505,336 80,000 (2,425,336) 271 POLICE GRANTS FUND 578,114 608,394 336,894 (271,500) 301 BUILDING RESERVE 13 0 0 0 SUBTOTAL GENERAL, INTERNAL SERV., & SPECIAL FUNDS: 46,748,279 47,345,239 ,087,574 (3,257,665) Em City of r'+ Total byFund i'(includes Fiscal Years 201412015 • rh 2016/20 VARIANCE FY201/201 FY201/201 F21/217 2016/217 ACTUALS AMENDED PROPOSED V. FUND FUND DESCRIPTIO 06/30/15 REVENUE REVENUEFY21/1 FINANCING AUTHORITY REVENUE: 601 DEBT SERVICE 602,254 541,410 440,607 (100,803) 610 COP LEASE PAYMENTS 926,758 679,680 679,030 (650) 625 GAS TAX DEBT SERVICE 400,893 401,545 400,561 (984) 635 BPFA/PM 2003 TAX ALLOC 44 0 0 0 650 PENSION OBLIGATION BOND 1,710,508 1,767,378 1,833,028 65,650 SUBTOTAL -FINANCING AUTHORITY 3,640,457 3,390,013 $ 3,353,226 (36,787) SUCCESSOR AGENCY REVENUE. 800 RDA OBLIGATION RETIREMENT 3,581,508 6,880,752 1,957,097 (4,923,655) CAPITAL PROJECTS REVENUE 801 SG RIVER CAPITAL PRJ 27,070 0 0 0 802 PUENTE/MERCED CAPITAL PRJ 40,221 0 0 0 804 CNTRL BUSINESS DST CAPITAL PRJ 40,221 0 0 0 805 DELTA CAPITAL PRJ 38,702 0 0 0 806 SIERRA VISTA CAPITAL PRJ 296 0 0 0 SUBTOTAL -CAPITAL PROJECTS 146,510 - $ DEBT SERVICE REVENUE 831 SG RIVER DEBT SERVICE 1,000,000 1,300,000 1,522,775 222,775 832 PUENTE/MERCED DEBT SERVICE 674,106 978,176 438,000 (540,176) 834 CNTRL BUSINESS DIST DEBT SERV 837,984 2,201,264 787,232 (1,414,032) 835 DELTA DEBT SERVICE 138,005 347,936 60,000 (287,936) 836 SIERRA VISTA DEBT SERVICE 1,641,332 3,523,376 766,953 (2,756,423) 837 BP MERGED 2000 REFINANCE 533,621 540,783 538,262 (2,521) SUBTOTAL -DEBT SERVICE 4,825,048 $ 8,891,535 4,113,222 (4,778,313)` LOW/LOW/MQD HOUSING REVENUE 890 LOW/MOR INCOME HOUSING 75;301 0 0 0 SUBTOTAL-LOW/MOD HOUST 75,301 - - - SUBTOTAL -SUCCESSOR AGENCY 8,628,367 15,772,287 6,070,319 (9,701,968) HOUSING AUTHORITY REVENUE: 901 HOUSING VOUCHER CHOICE 5,193,269 5,292,000 5,625,672 333,672 905 PUBLIC HOUSING 31,529 44,840 48,246 3,406 910 CIAP 0 33,750 14,228 (19,522) SUBTOTAL -HOUSING AUTHORITY 5,224,798 5,370,590 5,688,146 $ 317,556 f fr .f � r 4 4 f, �€t` CITY OF BALDWIN PARK FISCAL YEAR 201612017 PROPOSED EXPENDITURE BUDGET q 401 INFORMATION SERVICES 402 FLEET SERVICES 403 INTERNAL INSURANCE 404 CAPITAL IMPROVEMENT SUBIDIALI SPECIAL FUNDS - i 200 FEDERAL ASSET FORFEITURE 205 FEDERAL ASSET FORFEITURE 206 STATE ASSET FORFEITURE 220 CDBG 221 HOME PROGRAM 222 CAL HOME 230 AB1693 BUSINESS IMPRVMNT FEES 231 AIR QUALITY IMPROVEMENT 234 PARK FEES (QUIMBY) 235 GENERAL PLAN FEE 240 GAS TAX 242 TRAFFIC CONGESTION RELIEF 243 BICYCLE & PEDESTIAN SAFETY 244 PROPOSITION A 245 PROPOSITION C 246 AB939 INT WASTE MANAGEMENT 247 OIL RECYCLING GRANT 249 STORM DRAIN/NPDS 251 STREET LIGHT & LANDSCAPE 252 PARKS MAINTENANCE DISTRICT 253 PROP A PARKS 254 MEASURE R LOCAL RETURN 260 SUMMER LUNCH PROGRAM 270 GRANTSFUND 271 POLICE GRANTS FUND & SPECIAL FUNDS: 778,481 898,556 889,946 (8,610) VARIANCE 1,066,095 FY 201412015 FY 2015/2016 FY 2016/2017 FY2016/2017 2,764,103 ACTUALS AMENDED PROPOSED vs. FUND (cD- 0.6/30/15 BUDGET BUDGET FY2015/2016 GENERAL FUND EXPENDITURES: 0 439,937 439,937 1,174,545 100 GENERAL FUND 24,706,145 26,485,389 27,034,233 548,844 SUBTOTAL GENERAL FUND $ 24,706,145 $ 26,485,389 $ 27,034,233 $ 548,844 401 INFORMATION SERVICES 402 FLEET SERVICES 403 INTERNAL INSURANCE 404 CAPITAL IMPROVEMENT SUBIDIALI SPECIAL FUNDS - i 200 FEDERAL ASSET FORFEITURE 205 FEDERAL ASSET FORFEITURE 206 STATE ASSET FORFEITURE 220 CDBG 221 HOME PROGRAM 222 CAL HOME 230 AB1693 BUSINESS IMPRVMNT FEES 231 AIR QUALITY IMPROVEMENT 234 PARK FEES (QUIMBY) 235 GENERAL PLAN FEE 240 GAS TAX 242 TRAFFIC CONGESTION RELIEF 243 BICYCLE & PEDESTIAN SAFETY 244 PROPOSITION A 245 PROPOSITION C 246 AB939 INT WASTE MANAGEMENT 247 OIL RECYCLING GRANT 249 STORM DRAIN/NPDS 251 STREET LIGHT & LANDSCAPE 252 PARKS MAINTENANCE DISTRICT 253 PROP A PARKS 254 MEASURE R LOCAL RETURN 260 SUMMER LUNCH PROGRAM 270 GRANTSFUND 271 POLICE GRANTS FUND & SPECIAL FUNDS: 778,481 898,556 889,946 (8,610) 1,028,232 1,066,095 1,216,035 149,940 1,767,604 2,596,723 2,764,103 167,380 0 357,000 0 (357,000) $ 3,574,316 $ 4,918,374 $ 4,870,084 $ (48,290) 0 0 439,937 439,937 1,174,545 356,142 0 (356,142) 30,932 43,414 0 (43,414) 1,227.140 1,955,570 1,749,930 (205,640) 1,565,694 1,917,584 1,014,639 (902,945) 35,118 0 27,982 91,124 182,285 91,161 2,634 197,114 60,114 (137,000) 736,564 377,935 295,000 (82,935) 6,074 190,260 279,650 89,390 1,558,772 5,660,325 1,797,821 (3,862,504) 50,329 0 0 0 38,038 216,962 0 (216,962) 1,416,955 2,561,798 1,352,552 (1,209,246) 303,551 1,978,395 1,094,918 (883,477) 330,842 560,242 319,603 (240,639) 6,292 20,000 20,000 0 104,673 81,840 81,800 (40) 2,111,157 1,793,353 1,706,853 (86,500) 805,082 879,712 843,392 (36,320) 194,419 82,711 133,751 51,040 406,018 2,617,532 1,032,992 (1,584,540) 141,626 206,436 189,956 (16,480) 1,115,685 9,549,785 80,000 (9,469,785) 455,468 119,783 0 (119,783) $ 13,845,591 $ 31,458,016 $ 12,675,192 $ (18,782,824) $ 42,126,053 $ 62,861,780 $ 44,579,510 $ (18,282,270) m CITY OF BALDBALDWIN "+• i i ♦ 1� 1• , 1, 1 1 *1 of HOUSING � iO i � CHOICE 905 PUBLIC HOUSING 910 i 1 SUBTOTAL HOUSING AUTHORITY ,393,210 18,057,446 6,863,478 $ (11,193,968) 5,660,409 5,464,448 5,641,117 1761669 87,064 VARIANCE 48,182 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 5,747,473 ACTUALS 5,703,527 AMENDED PROPOSEDVS. FUND 06/30/15 T T 1/1 FINANCING AUTHORITY P+ENDITUR S: 601 DEBT SERVICE 517,253 507,260 406,457 (100,803) 610 COP LEASE PAYMENTS 682,280 679,680 679,030 (650) 625 GAS TAX DEBT SERVICE 400,893 401,495 400,511 (984) 650 PENSION OBLIGATION BOND 1,710,611 1,767,328 1,832,828 65,500 SUBTOTAL f I i 3,311,036 3,355,763 3,318,826 (36,937) SUCCESSOR AGENCYEXPENDITURES: 800 RDA OBLIGATION RETIREMENT 3,581,508 6,880,752 1,957,097 (4,923,655) CAPITAL PROJECTS EXPENDITURES 801 SG RIVER CAPITAL PRJ 62,940 0 16,075 16,075 802 PUENTE/ ERCED CAPITAL PRJ 45,493 0 8,696 8,696 803 W RAMONA CAPITAL PRJ 210 0 375 375 804 CNTRL BUSINESS DST CAPITAL PRJ 55,375 0 25,700 25,700 805 DELTA CAPITAL PRJ 40,201 0 2,220 2,220 806 SIERRA VISTA CAPITAL PRJ 145,467 1„269,000 1,491,482 222,483 SUBTOTAL CAPITAL CTS 349,686 $ 1,269,000 -1,544,548 $ 275,548 DEBT SERVICE EXPENDITURES 831 SG RIVER DEBT SERVICE 1,055,339 1,865,060 864;190 (1,000,870) 832 PUENTE/ ERCED DEBT SERVICE 667,162 982,992 526,985 (456,007) 834 CTL BUSINESS DIST DEBT SERV 1,098,818 2,184,339 642,231 (1,542,108) 835 DELTA DEBT SERVICE 164,756 449,669 101,550 (348,119) 836 SIERRA VISTA DEBT SERVICE 1,877,733 3,871,016 340,842 (3,530,174) 837 BP MERGED 2000 REFINANCE 576,695 544,008 540,935 (3,073) SUBTOTAL E T SERVICE $ 5,440,503 9,897,0 3,016,733 (6,880,351) LOW/MOD HOUSING EXPENDITURES 890 LOW/MOD INCOME HOUSING 21,513 10,610 345,100 334,490 SUBTOTAL LOW/ USI 21,513 10,610 345,100 $ 334,490 of HOUSING � iO i � CHOICE 905 PUBLIC HOUSING 910 i 1 SUBTOTAL HOUSING AUTHORITY ,393,210 18,057,446 6,863,478 $ (11,193,968) 5,660,409 5,464,448 5,641,117 1761669 87,064 70,536 48,182 (22,354) 0 13,140 14,228 1,088 5,747,473 6,548,124 5,703,527 155,403 60,577,773 9,823,113 60,465,341 $ (29,357,772) m CITY OF BALDWIN FISCAL__ 1 2017 PROPOSED EXPENDITURE BUDGET ALL DEPARTMENTS / ) SUMMARY BY CATEGORY VARIANCE Y 2014/2015 FY 2015/2016 FY 2016/2017 FY2016/2017 ACTUALS AMENDED PROPOSED . CATEGORY 06130/15 T BUDGET FY201512016 CAPITAL 2,055,610 20,092,817 1,921,875 (18,170,942) CONTRACTUAL SERVICES 7,980,178 7,771,918 5,474,613 (2,297,305) MAINTENANCE A OPERATIONS 15,227,928 20,319,775 15,628,233 (4,691,542) DEBT SERVICE 5,976,399 5,930,611 5,421,350 (509,261) PERSONNEL COSTS 22,755,660 24,960,836 26,597,920 1,637,084 TRANSFERS T 6,581,996 10,747,155 5,421,350 (5,325,805); TOTAL EXPENDITURES $ 60,577,773 $ 89,823,113 $ 60,465,341 (29,357,771) EXPENDITURESFY 2016/2017 PROPOSED PERSONNEL COSTSIfPERS �44.0% CONTRACTUAL SERVICES % V-3 CITY OF BALDWIN PARK - FISCAL YEAR 2016/2017 PROPOSED EXPENDITURE BUDGET ALL DEPARTMENTS ALL - r .. 1 f 1WK11i 1 r sk ` 6 i tj r , � ♦ •. 1. � •: i • i ■i i•!' i'' iiia,• i • i•� iii MENU) ull . l ♦ill;tvj to] 114: x9l --------- I to • mol CITY OF BALDWIN • a. FISCAL YEAR PROPOSED EXPENDITURE BUDGET ADMINISTRATION VARIANCE Lm Y 201412015 FY 2015/2016 2016/2017 FY2 16/2017 FY 2014/2015 FY 2015/2016FY ACTUALSS FY2 16/2 1 2016/2017- . AMENDED COST CENTER @ 06/30/15 BUDGET BUDGET FY2 15/2016 100 CITY 0CIL 229,260 241,012 270,152 29,140 110 CEO°S OFFICE 301,719 353,345 351,349 (1,996) 120 CITY CLERK 138,000 238,631 172,281 (66,350) 130 CITY ATTORNEY 601,895 559,557 412,000 (147,557) 140 INFORMATION SERVICES 432,831 613,198 670,340 57,142 141 SUPPORT SERVICES 330,355 365,838 374,658 8,820 150 PERSONNEL 372,196 433,308 456,488 23,180 160 RISK MNGMNTIINTERNAL INS 1,542482 2;309,897 2,515,507 205,610 TOTAL X I E 3,948,736 5,114,786 $ 5,222,775 107,989 Lm VARIANCE VARIANCE FY 2014/2015 FY 2015/2016FY 2016/2017 FY2 16/2 1 2016/2017- ACTUALS AMENDED PROPOSED . C 0,06/30/15 BUDGET BUDGET FY2 15/201 CAPITAL 122,714 168,300 247,922 79,622 CONTRACTUAL SERVICES 880,557 1,007,636 684,820 (322,816) MAINTENANCE AND OPERATIONS 1,896,308 2,696,505 2,921,618 225,113 PERSONNEL COSTS 1,049,158 1,242,345 1,368,415 126,.070 TOTAL EXPENDITURES $ 3,948,736 5,114,786 $ 5,222,775 107,989 Lm VARIANCE FY 201412015 FY 2015/2016Y 2016/2017- FY2 16/2 1 ACTUALS AMENDED PROPOSED . F /30/15 BUDGET BUDGET FY2 15/2 1 100 GENERALFUND 1,218,714 1,336,269 1,168,899 (167,370) 200 FUTURE DEVELOPMENT FUND 0 0 211,882 211,882 220 CDBG 572 732 7,572 6,841 221 HOME PROGRAM 438 508 240 (268) 230 AB1693 BUSINESS IMPRVMNT FEES 1,200 23,399 8,000 (15,399) 240 GAS TAX 12,187 33,450 35;880 2,430 244 PROPOSITION A 26,903 0 0 0 245 PROPOSITION C 3,623 34,504 36,904 2,400 251 STREET LIGHT & LANDSCAPE 19,342 2,587 2,787 200 252 PARKS MAINTENANCEDISTRICT 12,187 0 0 0 254 MEASURE R LOCAL RETURN 12,187 14,070 15,080 1,010 270 GRANTS FUND 41,508 30,000 30,000 0 Lm p% VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 1/017 ACTUALS AMENDED PROPOSED vs. FUND @ 06/30115 BUDGET BUDGET FY201512016 401 INFORMATION SERVICES 746,052 856,926 847,966 (8,960) 402 FLEET SERVICES 24,372 27,890 29,900 2,010 403 INTERNAL INSURANCE 1,758,863 2,584,043 2,750,043 166,000 404 CAPITAL EQUIPMENT 0 120,000 0 (120,000) 801 SG RIVER CAPITAL PRJ 6,348 0 0 0 802 PUE T/ ERCED CAPITAL PRJ 6,348 0 0 0 803 W RAMONA CAPITAL PRJ 70 0 0 0 804 CNTL BUSINESS DST CAPITAL PRJ 6,348 0 0 0 805 DELTA CAPITAL PRJ 6,348 0 0 0 806 SIERRA VISTA CAPITAL PRJ 10,417 31,340 33,490 2,150 832 PUE TE/ ERCED DEBT SERVICE 988 0 0 0 836 SIERRA VISTA DEBT SERVICE 3,605 0 5,000 5,000 890 LOW/MOD INCOME HOUSING 17,594 0 30,064 30,064 901 HOUSING VOUCHER CHOICE 12,523 19,069 9,069 (101001) TOTAL EXPENDITURES $ 3,94 ,736 5,114,786 $ 5,222,775 107,989 p% CITY OF + r FISCAL YEAR 2016/2017 PROPOSED EXPENDITURE BUDGET :0_ CNTRL BUSINESS DST CAPITAL 805 DELTA CAPITALPRJ 806 SIERRA VISTA CAPITAL .. 90 LOW/MOD INCOME HOUSING 31,053 0 0 27,527 VARIANCE VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 Y1/ 17 FY 2016/2017 ACTUALS AMENDED PROPOSEDVS. vs. COST CENTER @ 06/30/15 T BUDGET 1/1 -- 200 CITY TREASURER 25,214 25,417 30,617 5,200 210 FINANCE 1,026,255 1,171,159 1,202,580 31,421 TOTAL EXPENDITURES 1,051,470 1,1 6,575 1,233,197 36,621 :0_ CNTRL BUSINESS DST CAPITAL 805 DELTA CAPITALPRJ 806 SIERRA VISTA CAPITAL .. 90 LOW/MOD INCOME HOUSING 31,053 0 0 27,527 VARIANCE VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY2 16/2017 FY 2016/2017 ACTUALS AMENDED PROPOSED vs. CATEGORY 06/30/15 BUDGET BUDGET FY201512016 CONTRACTUAL SERVICES 85,080 88,300 60,200 (28,100) MAINTENANCE AND OPERATIONS 123,619 132,491 130,137 (2,354) PERSONNELCOSTS 842,770 975,785 1,042,860 67,076 TOTAL EXPENDITURES 1,051,470 $ 1,196,575 1,233,197 ,621 :0_ CNTRL BUSINESS DST CAPITAL 805 DELTA CAPITALPRJ 806 SIERRA VISTA CAPITAL .. 90 LOW/MOD INCOME HOUSING 31,053 0 0 27,527 0 VARIANCE 27,527 0 FY 2014/2015 FY 2016/2016 FY 2016/2017 FY2 16/2 17 25,977 146,030 ACTUALSS 0 3,600 . FUND @ 06/30/15 BUDGET BUDGET FY2015/2016" 100 GENERALFUND 633,438 715,800 707,095 (8,705) 200 FUTURE DEVELOPMENT FUND 0 0 21,950 21,950 220 CDBG 14,211 17,787 35,947 18,160 221 HOME PROGRAM 12,949 13,639 4,170 (9,469) 240 GAS TAX 10,161 11,019 10,309 (710) 244 PROPOSITION A 25,203 0 - 0 0 245 PROPOSITION C 46,393 81,183 85,583 4,400 246 AB939 INT WASTE MANAGEMENT 8,620 9,459 8,709 (750) 251 STREET LIGHT & LANDSCAPE 32,170 42,795 45,515 2,720 254 MEASURE R LOCAL RETURN 18,329 31,060 35,450 4,390 401 INFORMATION SERVICES 37,481 41,631 41,981 350 403 INTERNAL ISU CE 12,108 12,680 14,060 1,380 :0_ CNTRL BUSINESS DST CAPITAL 805 DELTA CAPITALPRJ 806 SIERRA VISTA CAPITAL .. 90 LOW/MOD INCOME HOUSING 31,053 0 0 27,527 0 0 27,527 0 0 25,998 0 0 25,977 146,030 146,880 0 3,600 45,964 0 0 0 0 850 42,364 901 HOUSING VOUCHER CHOICE 55,528 62,646 24,736 (37,910) 905 PUBLIC HOUSING 6,798 7,248 4,848 (2,400) mm \0► m V `-11 - f VARIANCE VARIANCE FY 14/2015 FY 2015/20162016/2017 FY 2016/2017 1/17 201612017 ACTUALSPROPOSED AMENDED PROPOSEDvs. vs. COST CENTER @ 06/30/15 BUDGET BUDGET 01/016 000 NO COST CENTER 13,877,211 22,106,494 10,466,015 (11,640,479) 299 NON -DEPARTMENTAL 756,185 1,438,260 907,453 (530,807) TOTAL EXPENDITURES $ 14,633,396 23,544,754 11,373,46 (12,171,286) \0► m V `-11 - f VARIANCE VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY01/017 201612017 ACTUALS AMENDED PROPOSEDvs. ACTUALS CATEGORY 06/30/15 BUDGET BUDGET FY2015/2016 CONTRACTUAL SERVICES 100,246 106,150 80,986 (25,164) MAINTENANCEA OPERATIONS 2,057,226 6,835,633 527,594 (6,308,039) DEBT SERVICE 5,975,329 5,929,541 5,421,350 (508,191) PERSONNEL COSTS 590,023 923,000 768,000 (155,000) TRANSFERS OUT 5,910,572 9,750,430 4,575,538 (5,174,892) \0► m V `-11 - f VARIANCE FY 2014/2015 FY 2015/201 201612017 1/ 17 ACTUALS AMENDED PROPOSED . F 06/30/15 F 15/2 1 100 GENERALFUND 1,166,305 1,423,060 888,733 (534,327) 205 FEDERAL ASSET FORFEITURE 22,316 0 0 220 CDBG 602,206 507,260 406,457 (100,803) 230 A 1693 BUSINESS IMPRVMNT FEES 9,805 0 0 0 240 GAS TAX 403,049 401,495 403,011 1,516 245 PROPOSITION C 9,805 10,000 10,710 710 254 MEASURE R LOCAL RETURN 5,043 5,200 5,510 310 401 INFORMATION SERVICES (5,052) 0 0 402 FLEETS VIC (13,745) 0 0 403 INTERNAL IS NCE (3,367) 0 0 601 DEBT SERVICE 517,253 507,260 406,457 (100,803) 610 COP LEASE PAYMENTS 682,280 679,680 679,030 (650) 625 GAS TAX DEBTSERVICE 400,893 401,495 400,511 (984) 650 PENSION LI TI BOND 1,710,611 1,767,328 1,832,828 65,500 VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 16/17 ACTUALS P S S. FUND @ 06/30/15 BUDGET BUDGET FY201512016 800 RDA OBLIGATION RETIREMENT 3,581,508 6,880,752 1,957,097 (4,923,655) 801 SG RIVER CAPITAL PJ 8,990 0 16,075 16,075 802 PUTEI ECED CAPITAL PRJ 5,054 0 8,696 8,696 803 W RAMONACAPITAL PRJ 140 0 375 375 804 CNTRL BUSINESS DST CAPITAL PRJ 14,936 0 25,700 25,700 805 DELTA CAPITAL PRJ 1,290 0 2,220 2,220 806 SIERRA VISTA CAPITAL PRJ 85,329 1,050,000 1,304,097 254,097 831 SG RIVER DEBT SERVICE 1,055,339 1,865,060 864,190 (1,000,870) 832 PET/ ERCED DEBT SERVICE 666,174 982,992 526,985 {456,007) 834 CNTRL BUSINESS DIST DEBT SERV 1,098,818 2,184,339 642,231 (1,542,108) 835 DELTA DEBT SERVICE 164,756 449,669 101,550 (348,119) 836 SIERRA VISTA DEBT SERVICE 1,874,129 3,871,016 335,842 (3,535,174) 837 BP MERGED 2000 REFINANCE 576,695 544,008 540,935 (3,073) 890 LOW/MOD ICO E HOUSING 1,564 1,000 0 (1,000) 901 HOUSING VOUCHER CHOICE (7,043) 0 0 0 905 PUBLIC HOUSING (1,684) 0 0 0 910 CIAP 0 13,140 14,228 1,088 TOTAL EXPENDITURES $ 14,633,396 23,5 ,754 11,373,46 (12,171,286) CITY OF BALDWIN PARK - FISCAL . YEAR 201612017 PROPOSED EXPENDITURE BUDGET r - • • i- •14 Lei Q:Ydw-ll 94tial- VARIANCE VARIANCE Y 2014/2015 FY 2015/2016 FY 2014/2015 FY 2015/2016 FY 2016/2017 Y16/017 ACTUALS AMENDED PROPOSEDS. T COST CENTER 06/30/15 BUDGET BUDGET FY2015/2016 300 POLICE CHIEF 1,011,869 987,738 1,188,296 200,558 310 POLICE ADMINISTRATION 1,401,516 881,988 1,139,665 257,677 320 COMMUNICATIONS 1,010,034 1;029,832 946,775 (83,058) 330 RECORDS 398,701 487,773 481,601 (6,172) 340 PATROL 9,107,645 9,203,261 10,024,597 821,336 350 TRAFFIC 806,550 679,680 493,729 (185,951) 360 INVESTIGATIONS 3,475,882 3,242,150 3,480,357 238,207 370 POLICE JAIL 376,302 538,965 396,400 (142,565) 380 EMERGENCY OPERATIONS 38,267 53,000 53,000 0 390 OTHER PUBLIC SAFETY SERVI 642,830 370,088 379,388 9,300 391 CODE EFORCT 274,955 490,475 429,444 (61,031) 392 ______ PARKING ENFORCEMENT 99,291 121,720 121,440 280) , TOTAL ITU 18,643,841 18,086,670 19,134,692 1,04 ,022 i- •14 Lei Q:Ydw-ll 94tial- w VARIANCE VARIANCE Y 2014/2015 FY 2015/2016 FY 2016/2017 F016/017 FY 2016/2017 ACTUALS. ACTUALS CATEGORY 06/30/15 T 15/216 CAPITAL 803,676 476,769 0 (476,769) CONTRACTUAL SERVICES 1,416,539 1,113,932 1,051,532 (62,400) MAINTENANCE AND OPERATIONS 2,218,906 1,752,476 1,773,291 20,815 PERSONNEL COSTS 14,204,719 14,743,493 16,309,869 1,566,376 TOTAL EXPENDITURES 18,643,841 18,086,670 19,134,692 1,048,022 w VARIANCE Y 2014/2015 FY 2015/2016 FY 2016/2017 Y16/ 017 ACTUALS . FUND 06/30/15 T BUDGET FY2015/2016 100 GENERAL FUND 16,824,974 17,245,676 18,883,122 1,637,446 205 FEDERAL ASSET FORFEITURE 1,152,230 206,142 0 (206,142) 206 STATE ASSET FORFEITURE 30,932 43,414 0 (43,414) 220 CDBG 180,237 208,595 242,950 34,355 230 AB1693 BUSINESS IPV NT FEES 0 5,250 8,620 3,370 246 AB939 INT WASTE MANAGEMENT 0 67,810 0 271 POLICE GRANTS FUND 455,468 119,783 0 404_-__ CAPITAL EQUIPMENT 0 190,000 0 9901000) TOTAL EXPENDITURES $ 18,643,841 18,0 6,670 19,134,692 $ 1,048,022 w CITY OF i PARK -ISCAL YEAR I16/2017 PROPOSED EXPENDITURE BUDGET COMMUNITY DEVELOPMENT i -]WE qiUfff is • ' # VARIANCE VARIANCE Y 201412015 FY 2015/2016 FY 2014/2015 FY 2015/2016 FY 2016/2017 1/017 ACTUALS CATEGORY S . BUDGET STC 06/30/15 BUDGET BUDGET FY2015/2016 -- 400 COMMUNITY DEV DIRECTOR 196,029 203,475 75,619 (127,856) 405 ECONOMIC DEVELOPMENT 1,500 140,031 214,835 74,804 410 FEDERALLY ASSISTED HOUSING* 5,302,589 5;011,147 5,218,437 207,290 420 CDBG 2,244,046 2,582,838 1,886,952 (695,886) 440 PLANNING 722,200 492,875 636,395 143,520 450 BUILDING & SAFETY 528,429 568,281 736,031 167,750 470 COMMUNITY EV ADMIN 48,105 49,966 37,106 (12,860) TOTAL IT 9,042,896 $ 9,048,614 ,805,376 (243,238) VARIANCE VARIANCE Y 201412015 FY 2015/2016 FY 16/2017 FY2016/2017 2016/2017 ACTUALSS . CATEGORY 06/30/15 BUDGET BUDGET FY201512016 CAPITAL 11,983 39,400 240,000 200,600 CONTRACTUAL SERVICES 2,091,604 1,940,000 917,100 (1,022,900) MAINTENANCE AND OPERATIONS 5,459,773 5,353,318 6,009,870 656,552 PERSONNEL COSTS 1,479,536 1,715,896 1,638,406 (77,490) TOTAL EXPENDITURES $ 9,042,896,614 221 $ 8,805,376 $ (243,238) VARIANCE FY 201412015 2016/2016 2016/2017 FY2016/2017 ACTUALS. F 9,06/30/15 BUDGET BUDGET FY201512016 100 GENERALFUND 914,320 1,114,961 1,096,807 (18,154) 200 FUTURE DEVELOPMENT FUND 0 0 143,725 143,725 220 CDBG 330,104 269,181 262,628 (6,553) 221 HOME PROGRAM 1,552,307 1,903,438 1,010,229 (893,209) 222 CALHOME 35,118 0 0 0 230 AB1693 BUSINESS IMPRVMNT FES 0 0 31,000 31,000 231 AIR QUALITY IMPROVEMENT 2,634 77,114 60,114 (17,000) 235 GENERAL PLAN FEE 6,074 190,260 279,650 89,390 270 GRANTSFUND 458,646 0 0 0 VI -8 e VARIANCE Y 2014/2016 FY 2016/2016 16/2017 FY2 1 /2017 ACTUALS s. FUND /30/15 BUDGET BUDGET FY2 15/2016 801 SG RIVER CAPITAL PRJ 16,549 0 0 0 802 PUENTE/MERCED CAPITAL PRJ 6,564 0 0 0 804 C TL BUSINESS DST CAPITAL PRJ 6,564 0 0 0 805 DELTA CAPITAL PRJ 6,564 0 0 0 806 SIERRA VISTA CAPITAL PRJ 23,745 41,630 7,015 (34,615) 890 LOW/MOD IC E HOUSING 2,355 6,010 269,072 263,062 901 HOUSING VOUCHER CHOICE 5,599,401 5,382,733 5,607,312 224,579 905 PUBLIC HOUSING 81,950 63,288 37,824 (25,464) TOTAL EXPENDITURES $ 9,042,896 9,048,614 ,805,37 (243,238) VI -8 e CITY OF BALbwiN PARK r FISCAL YEAR 2016/2017 PROPOSED EXPENDITURE 1�' VARIANCE VARIANCE FY 2014/2015 FY 2015/2016 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 AMENDED PROPOSEDS. ACTUALS AMENDED PROPOSED vs. BUDGET COST CENTER 06/30/15 BUDGET BUDGET 21/16 500 PUBLIC WORDS DIRECTOR 370,136 671,805 385,335 (286,470) 510 ENGINEERING 899,772 789,330 775,250 (14,080) 520 CAPITAL IMPROVEMENT 1,204,521 12,026,697 1,391,449 (10,635,248) 530 LIGHTING MAINTENANCE 672,712 627,500 627,500 0 540 WASTE MNG/EVIRO SERV 329,639 254,655 452,007 197,352 550 TRAFFIC CONTROL 309,114 360,321 588,131 227,810 551 ASPHALT 215,043 4,131,451 511,311 (3,620,140) 552 STREET SWEEPING 255,192 82,629 95,699 13,070 560 LANDSCAPE 717,067 1,621,533 851,237 (770,296) 561 TREES 469,218 456,501 326,641 (129,860) 562 IRRIGATION 161,005 206,099 227,270 21,171 570 GRAFFITI ABATEMENT 472,366 588,488 494,759 (93,730) 571 COURT REFERRAL 227,615 257,171 319,502 62,331 580 TRANSIT SERVICES 1,108,679 4,324,367 1,197,500 (3,126,867) 581 TRANSIT FACILITY MAINT 102,452 205,196 174,976 (30,220) 590 FLEET SERV - GENERAL 372,162 448,590 537,800 89,210 591 FLEET SERV - POLICE 381,101 529,690 579,880 50,190 595 FACILITIES MAINTENANCE 138,027 0 0 TOTAL EXPENDITURES 8,405,819 27,582,024 9,536,246 (18,045,777) 1�' VARIANCE VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 1/17 FY 2016/2017 ACTUALS AMENDED PROPOSEDS. ACTUALS CATEGORY 06/30115 BUDGET BUDGET Y1/1 CAPITAL 1,085,598 19,376,848 1,364,453 (18,012,395)` CONTRACTUAL SERVICES 2,629,542 2,633,995 2,344,930 (289,065) MAINTENANCE AND OPERATIONS 2,231,686 2,331,763 2,592,339 260,576 PERSONNEL COSTS 2,307,492 2,960,818 3,089,320 128,503 TRANSFERS OUT 151,501 278,600 145,204 _ (133,396) _ TOTAL EXPENDITURES $ 8,405,819 27,582,024 9,536,246 (18,045,777) 1�' VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 1/17 ACTUALS AMENDED PROPOSEDS. FU 06/30/15 BUDGET BUDGET FY201512016 -- 100 GENERAL FUND 260,083 458,411 287,367 (171,094) 200 FUTURE DEVELOPMENT FUND 0 0 12,660 12,660 205 FEDERAL ASSET FORFEITURE 0 150,000 0 (150,000) 220 CDBG 46,786 903,292 752,773 (150,519) 230 AB193 BUSINESS IMPRVMNT FEES 3,629 9,350 1,440 (7,910) 231 AIR QUALITY IMPROVEMENT 0 120,000 0 (120,000) 234 PARK LAND & PUBLIC ART FEES 706,666 346,000 250,000 (96,000) 240 GAS TAX 1,126,931 5,213,458 1,467,718 (3,745,740) 1�' Al VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY01/17 ACTUALS AMENDED PROPOSED VS. FUND @ 06/30/15 BUDGET BUDGET FY01/216 242 TRAFFIC CONGESTION RELIEF 50,329 0 0 0 243 BICYCLE & PEDESTRIAN 38,038 216,962 0 (216,962) 244 PROPOSITION A 1,258,626 2,411,491 1,224,010 (1,187,481) 245 PROPOSITION C 238,405 1,830,100 905,083 (925,017) 246 AB939 INT WASTE MANAGEMENT 322,222 482,974 310,894 (172,080) 247 OIL RECYCLING GRANT 6,292 20,000 20,000 0 249 STORM DRAIN/NPDS 104,673 81,840 81,800 (40) 251 STREET LIGHT & LANDSCAPE 2,012,187 1,739,411 1,531,462 (207,949) 252 PARKS MAINTENANCE DISTRICT 332,770 380,232 377,602 (2,630) 253 PROP A PARKS 194,419 82,711 133,751 51,040 254 MEASURE R LOCAL RETURN 368,256 2,567,202 976,952 (1,590,250) 270 GRANTS FUND 580,619 9,519,785 50,000 (9,469,785) 402 FLEET SERVICES 754,888 1,008,755 1,152,735 143,980 404 CAPITAL EQUIPMENT 0 40,000 0 (40,000) TOTAL EXPENDITURES 8,405,819 27,582,024 9,536,246 $ (18,045,777) Al CITY OF BALDWIN PARK FISCAL YEAR 2016/2017 PROPOSED EXPENDITUREBUDGET • -fi milr om VARIANCE VARIANCE Y 2014/2015 FY 2015/2016 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201/17 AMENDED PROPOSEDVS. ACTUALS AMENDED PROPOSED VS. BUDGET COST CENTER @ 06130/15 BUDGET BUDGET Y201/21 600 RECREATION & COMM SERV DIR 258,258 264,428 255,268 {9,160) 610 RECREATION SERVICES 1,737,556 2,217,647 2,094,702 (122,945) 620 FACILITIES MAINTENANCE 1,559,015 1,433,388 1,500,628 67,240 621 FLEET SERVICES 180,739 0 0 5,249,690 630 SENIOR SERVICES CENTER 238,876 265,106 266,356 1,250 640 FAMILY SERVICE CENTER 119,880 123,590 128,680 5,090 650 CHILDRENS SERVICES 207,713 332,754 315,547 (17,207) 660 TEEN CENTER/SKATE PARK 213,940 241,377 245,917 4,540 670 BARNES PARK 120,096 149,086 152,886 3,800 680 ARTS & RECREATION CENTER 215,541 222,315 199,605 (22,710, TOTAL EXPENDITURES 4,851,614 5,249,690 5,159,588 (90,102) om VARIANCE VARIANCE Y 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 FY 2016/2017 ACTUALS AMENDED PROPOSEDVS. ACTUALS CATEGORY @ 06/30/15 BUDGET BUDGET Y01/1 CAPITAL 31,639 31,500 69,500 38,000 CONTRACTUAL SERVICES 776,610 881,905 335,045 (546,860) MAINTENANCE AND OPERATIONS 1;241,480 1,218,660 1,673,385 454,725 PERSONNEL COSTS 2,281,962 2,399,500 2,381,050 (18,450) TRANSFERS OUT 519,923 718,125 700,608 17,517 TOTAL EXPENDITURES 4,851,614 5,249,690 5,159,588 (90,102) om VARIANCE Y 2014/2015 FY 2015/2016 FY 2016/2017 F1/17 ACTUALS AMENDED PROPOSED VS. FUND qp 06130/15 BUDGET BUDGET FY2015/2016 100 GENERAL FUND 3,688,309 4,191,162 4,002,210 (188,952) 200 FUTURE DEVELOPMENT FUND 0 0 49,720 220 CDBG 53,025 48,724 41,604 (7,120) 230 A1693 13,348 53,125 133,225 80,100 234 PARK FEES (QUIMBY ACT) 29,899 31,935 45,000 13,065 240 GAS TAX 6,444 903 903 0 244 PROPOSITION A 106,224 150,307 128,542 (21,765) 245 PROPOSITION C 5,325 22,609 56,639 34,030 251 STREET LIGHT & LANDSCAPE 47,457 8,560 7,090 (1,470) 252 PARKS MAINTENANCE DISTRICT 460,125 -499,480 465,790 (33,690) 254 MEASURE R LOCAL RETURN 2,204 0 0 0 260 SUMMER LUNCH PROGRAM 141,626 206,436 189,956 (16,480) 270 GRANTS FUND 34,912 0 0 0 om mm VARIANCE Y 2014/2015 FY 2015/2016 FY 201612017 Y016/017 ACTUALS P . FUND 806/30/15 BUDGET BUDGET FY2015/2016 402 FLEET SERVICES 262,716 29,450 33,400 3,950 404 CAPITAL EQUIPMENT 0 7,000 0 (7,000) 905 PUBLIC HOUSING 0 0 5,510 5,510 TOTAL EXPENDITURES $ 4,851,614 5,249,690 $ 5,159,5 (90,102) mm A Almak. AL P—Ra A h- +utac ment A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2016 AND ENDING JUNE 30,2017 V *01SIXTA SECTION 1. That the Budget for the City of Baldwin Park for the fiscal year commencing July 1, 2016 and ending June 30, 2017, is hereby adopted as prepared and submitted by the Chief Executive Officer and as modified by the City Council for said fiscal year. A Budget is attached to this Resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures shall be deemed 2ppropriated to the several departments, offices, and agencies ffr the respective #bjects and purposes therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable ordinances of the City and statutes of the State. SECTION 3, That the authority granted for making expenditures from other than the General Fund shall be limited to the actual amount of money received from the source of funds indicated in the Budget for each department, section, or purpose, and no liability upon the General Fund is assumed or can be imposed in excess of such amounts as may be provided therefore in this Budget from the General Fund. In the event that the amounts of money received and credited to the special funds exceed the amount herein estimated, such excess receipts shall be considered deferred allocations in such special funds, contingent upon such receipt and no expenditure thereof made except under the provisions as provided by law or ordinance. SECTION 4. That amounts appropriated to any account for any object or *urpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations m -w, be amended by the City Council by a majority vote of a quorum of the C Council. I (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between cost center programs may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) 0iove shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the City Council by a majority vote of a quorum of the City Council. (F) All transfers made pursuant to the above provisions shall be submitted to the City Council for informational purposes. 6�111111111111 I 11111111111111111111111111 1111111111111till l- " i i� MANUELLOZANO MAYOR rz=IM 0 �00011 ir-111- Ey"Wo STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I 1, ALEJANDRA AVILA, City Clerk of the City o i.wn ar,• o ereycert that the foregoing Resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a special meeting of the City Council on June 20, 2016, by the following vote: 10 lol:&Oimmmmmxo-lgj ilk Lai I I LIVA I• WOMAN MINAM0100 ffl� A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING T BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2016 AND ENDING JUNE 30, 2017 THE FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWI Pal SECTION 1. That the Budget for the Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2016 and ending June 30, 2017, is hereby adopted as prepared and submitted by the Executive Director of the Financing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or Aurpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. Iii Vol 0 Va - 6 -a a 0 (C)Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (D)AII transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. Resolution No. FA Page 2 (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board • a majority vote • a quorum • the • Board. (F) All transfers made pursuant to the above provisions shall be submitted the Authority Board • informational purposes. I ig 7-RV4�miiismiiel wimliigg_ • • 14,4NUEL LOZANO — [M TTAI I■ ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES S& CITY OF BALDWIN PARK I 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution Was duly and regularly approved and adopted by the Members of the Financing Authority of the City of Baldwin Park at a special meeting • the Financing Authority • June 20, 2016, • the following • ■ ALEJANDRA AVILA CITY CLERK A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2016 AND ENDING JUNE 30, 2017 THE HOUSING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWI PARK DO RESOLVE AS FOLLOWS: I SECTION 1. That the Budget for the Housing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2016 and ending June 30, 2017, is hereby adopted as prepared and submitted by the Executive Director of the Housing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be ,�eemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall•e limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object purpose may be transferred in the following manner: I (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C)Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (D)AIl transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submittedi filt, the Authority Board for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. MANUELLOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss' CITY OF BALDWIN PARK I 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Housing Authority of the City of Baldwin Park at a special meeting of the Housing Authority on June 20, 2016, by the following vote: : a : a All iffill 0 0 �AA [oil 9211;Q THE SUCCESSOR AGENCY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Successor Agency of the City of Baldwin Park for the fiscal year commencing July 1, 2016 and ending June 30, 2017, is hereby adopted as prepared and submitted by the Executive Director of the Successor Agency and as modified by the Agency Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the Authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided tberefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C)Transfers up to $15,000 between line items may be approved by th' Executive Director. For amounts greater than $15,000, Agency Boa] approval is required. (D)AII transfers of appropriations in accordance With subsections (B) and (C) ,9'oiove shall be within the same fund. M Resolution No. Sli Page a (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget • and such appropriations must be approved by the Agency Board by a majority vote of a quorum of the Agency Board. (F) All transfers made pursuant to the above provisions shall be submitted to the '•` Board • informational purposes. MANUELLOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I 1, ALEJANDRA AVILA, Secretary of the Successor Agency of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted • the Members • the Successor Agency • the City of Baldwin Park at a special meeting of the Successor Agency on June 20, 2016, by the following vote: ■ ■ 0 ALEJANDRA AVILA SECRETARY .did tta c�Nhment 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK� COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2015-16 BUDGET FOR FISCAL YEAR 2016-17 PENDING FINAL APPROVAL OF THE 2016-17 BUDGET WHEREAS, the City needs an operating budget to function financially, and WHEREAS, the City desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the City Council has a properly approved budget for fiscal year 2015-16. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Baldwin Park as follows: Section 1. The City adopts as a temporary measure the fiscal year 2015-16 budget as its budget for fiscal year 2016-17. Section 2. The Chief Executive Officer is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Mayor or presiding officer of the Baldwin Park City Council is hereby authorized to execute this resolution indicating its adoption by the City Council. Section 4., The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 20th day of June 2016. Manuel Lozano, Mayor ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES f S& CITY OF BALDWIN PARK the foregoing resolution was duly and regularly approved of the City of Baldwin Park at a special meeting thereof following vote: ■ ■ I'll A ILI a a 15411WASIMM, A RESOLUTION OF THE FINANCING AUTHORITY OF TAE CITT OF BALDTWX PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2015-16 BUDGET FOR FISCAL YEAR 2016-17 PENDING FINAL APPROVAL OF THE 2016-17 BUDGET WHEREAS, the Financing Authority needs an operating budget to function financially, and WHEREAS, the Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Financing Authority has a properly approved budget for fiscal year 2015-16. NOW, THEREFORE BE IT RESOLVED by the Financing Authority of the City of Baldwin Parkas follows: Section 1. The Financing Authority adopts as a temporary measure the fiscal year 2015-16 budget as its budget for fiscal year 2016-17. Section 2. The Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Financing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto, Manuel Lozano, Chair STATE OF CALIFORNIA COUNTY OF LOS ANGELES S& CITY OF BALDWIN PARK 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and i•• `• y t e Financing Authority of the City of Baldwin Park at a special meeting of the Financing Authority on June 20, 2016, by the following vote: F.A1001-IrTAINIMS"s 1010811101111■ Iffim I WAN 0 2.60M A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDIVIR, PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2015-16 BUDGET FOR FISCAL YEAR 2016-17 PENDING FINAL APPROVAL OF THE 2016-17 BUDGET WHEREAS, the Housing Authority needs an operating budget to function financially, and WHEREAS, the Housing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Housing Authority has a properly approved budget for fiscal year 2015-16. NOW, THEREFORE BE IT RESOLVED by the Housing Authority of the City of Baldwin Park as follows: �eqtion 1. The Housing Authority adopts as a temporary measure the fiscal year 2015-16 budget as its budget for fiscal year 2016-17. Section 2. The Housing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Housing Authority is hereby authorized to execute this resolution indicating its adoption by the Housing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Manuel Lozano, Chair -1 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS, CITY OF BALDWIN PARK I 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Housing Authority of the City of Baldwin Park at a special meeting of the Housing Authority on June 20, 2016, by the following vote: Lai I WAIN 1 .1 ON; � WHEREAS, the Successor Agency needs an operating budget to function financially, and EAS, the Successor Agency desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Successor Agency has a properly approved budget for fiscal year 2015-16. NOW, THEREFORE IT RESOLVEDby the Successor Agency of the City o Baldwin Park as follows: Section . The Successor Agency adopts as a temporary measure the fiscal year 2015-16 budget as its budget for fiscal year 2016-17. Section . The Successor Agency Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section . The Chair or presiding officer of the Successor Agency is hereby authorized to execute this resolution indicating its adoption by the Successor Agency. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVEDD ADOPTED on this 20th day of June 2016. Lozano,Manuel ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESS& CITY OF BALDWIN PARK I 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Successor Agency of the City of Baldwin Park at a special meeting of the Successor Agency on June 20, 2016, by the following vote: A jk A A ION a rd LNG] I I MQ1 M' STAFF REPORT TO: DATE: 1 '' 1; � r ► r i • • , 9 1 r • � r � � r � r r ► r SUMMARY The purpose of this report is to request that the City Council consider Resolution No. 2016-0128 which would award an energy services construction contract for energy efficiency improvements at City facilities pursuant to Government Code Section 4217. IMPACTFISCAL The cost of the proposed energy efficiency improvements is $3,159,732, An optional additional $281,309 for the installation of an HVAC system at the gymnasium ♦ •.n Park brings the total • • ; $3,441,041. I I' I Of the totalproject♦ ' $2,988,974 be paid for with . loan from• i - • Commission (CEC). The interest rate on the CEC loan is one -percent (1%), paid semi-annually (December and June) with a 20 -year amortization. Estim. f annual debt service$165,000. The estimated energy savings in the first year after the proposed energy efficiency improvements is $181,480. The $452,067 in improvements not covered by the CEC loan will be paid for with an internal City loan from the Future Development Fund (200) with no interest and to be repaid with Quimby Funds as they become available through new development. RECOMMENDATION Staff recommends that City Council Conduct a public hearing, pursuant to Government Code Section 4217, and consider Resolution No. 2016-0128 of the City Council of the City Baldwin Park authorizing the City Manager to execute an Energy Services Contract with ConEdison Solutions, and related financing and construction agreements be necessary to carry out - construction of - improvements. BACKGROUND Connor Energy and Codison Solutions have reviewed the City's energy use and costs at City facilities to determine where energy savings improvements and solar photovoltaic installations could be made. On March , 2015, the City Council approved an agreement with ConEison solutions to conduct an investment grade energy audit meeting the requirements of the CEC at no upfront cost to the City. The cost of the Investment Grade Audit is included in the total project cost. The audit consisted of ConEdison inspecting Cit facilities reviewing and analyzing energy consumption costs, evaluating and proposing energy efficient equipment upgrades in areas where there would be a positive cost benefit to the City. The recommendationsfrom energy audit• - Installing Energy Efficient Exterior lighting upgrades to LED lighting; IN Installing Energy Management Control System Upgrade & Re -commissioning; Energy Efficient Transformer Upgrades; A Community Pool Automation Upgrade; Heating / AC Equipment replacement; New Energy Efficient HVAC Equipment installation at gymnasium; Installing Solar Photovoltaic Energy Generation. Energy Efficiency Improvements Page 2 June 20, 2016 The total cost of the projects as originally scoped was $5,321,841. After review and refinement by Engineering staff the scope of the work was reduced to $3,159,732 plus an additional $281,309 for the Gymnasium at Morgan Park HVAC for a total proposed scope of work totaling, $3,441,041, A summary of these costs are provided in Attychmem 3 - S ewable Summary. On October 7, 2015, the Baldwin Park Green Action Committee and Connor Energy and Co iso Solutions presented the findings of the Investment Grade Energy Audit conducted as part of the Energy & Sustainability Program of the City of Baldwin Park to the City Council. At the conclusion of the presentation, the City Council directed staff to move forward to seek funding for the proposed energy improvements, and apply for the California Energy Commission ("CEC") low interest loan. Oct. 21, 2015; the City Council adopted a resolution to apply for energy efficiency financing through the CEC. The completed application, including a feasibility study, was submitted to the CEC for technical review and processing. On March 3, 2016, the CEC had completed their technical review and on April 13, 2016 the CEC conducted its monthly business meeting awarding $2,988,974 to the City of Baldwin Park to finance the proposed energy efficient equipment as detailed in Attachment 3. DISCUSSION The expected project savings are provided in detail and summarized in Attachment 3, The project savings have been divided into 3 categories: • Energy savings; • Operational savings; and • Avoided Cost savings. The total year I energy savings, operational savings, and avoided costs savings for Year I is $236,110. Since the expected project savings are greater than the current proposed debt service payments (approximately $165,000) to the California Energy Commission under the approved financing, the City has no payback period and receives immediate benefit from the proposed improvements, 11tiblic fleariltv Most changes in traffic controls are done after holding a public hearing. This is done to satisfy legal requirements and to reduce or eliminate potential liability. The other reason is in an effort to have an open forum for residents to comment. Staff welcomes the required public hearing for the ordinance's introduction to receive public input. In addition, upon the adoption of the ordinance, staff is prepared to install highly reflective speed limit signs at the stated locations to allow for the enforcement of posted speed limits. LEGAL REVIEW This item has been reviewed by the City Attorney Energy Efficiency Improvements Page 3 June 20, 2016 mall The City Council could choose modify this contract to not include the new HVAC unit for the gymnasium at Morgan Park, or it could choose not enter into the contract for the upgrades. "Im.1t 1. Notice of Public Hearing 2. Resolution No, 2016-0128 3. Summary of Energy Conservation Measures and Renewable Generation Equipment Summary 4. Consolidated Edison Solutions Contract X [wall If Notice of Public Hearing Pursuant to Section 4217.12 and Section 4217.13 of ths California Government Code for the approval of an Energy Services ontract NOTICE IS HEREBY GIVEN that at 7400 p.m. on June 15, 2016, at City of Baldwin Park, City Council Chambers, 14403 E. Pacific Avenue Baldwin Park, California, 91706, the City Council of the City of Baldwin Park (the "City") will conduct a public hearing (the "Public Hearing") at which time the City Council will hear and consider information concerning the proposed execution and delivery by the City of its Energy Services Agreement, (the "Agreement"), which will develop energy savings measures including and renewable energy generation through solar photovoltaic electric equipment located throughout the City's facilities ("Equipment"), as well as the approval of financing in connection with the execution and delivery of the Agreement, The City anticipates that the Equipment financed under the Agreement is expected to generate energy and /or reduce energy consumption for the benefit of the City, offsetting energy otherwise purchased from Southern California Edison Company ("SCE") over the useful life of the Equipment, and that the payments due under the financing of the Equipment are projected to be available from said avoided payments to SCE. The Public Hearing is intended to comply with the public hearing requirements of Section 4217.12 and 4217.13 of the California Government Code. Those wishing to comment on the execution and delivery of the Agreement or on the expected source o t e financing may appear in person at the time and place indicated above. Date: June 1, 2016 Aleja idra Avila" City Clerk i. f A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE AN ENERGY SERVICES CONTRACT WITH CONEDISON SOLUTIONS WHEREAS, the City of Baldwin Park desires to save local funds used to purchase energy and move in a more sustainable operating model using renewable energy; and WHEREAS, the City Council approved a contract with ConEdison Solutions on April 20,1, of this year to develop a project that would incorporate energy saving, energy production, and financing to cover the project, with project related costs to be paid by energy savings; and WHEREAS, the State of California adopted California Public Resources Code, Section 25008, which established a policy to promote all feasible means of energy conservation and renewable energy production; and WHEREAS, California Government Code Section 4217 authorizes local governments to use the State's program following Public Resources Code 25008 to develop energy conservation, alternative energy supplies, and the financing for the same if it is in the best interest of the publicus determined at a public hearing that was noticed for at least two weeks; and WHEREAS, the City Council desires to use California Government Code 4217 as a basis to contract and finance certain Energy Conservation Measures and Alternative Energy Equipment; and WHEREAS, a Public Hearing was held on June 15, 2016 after being legally noticed for at least two weeks; and WHEREAS, ConEdison Solutions has proposed an Energy Services Agreement to install certain Energy Conservation Measures and Renewable Energy Equipment; and WHEREAS, ConEdison Solutions has arranged for financing of certain Energy Conservation Measures and Renewable Energy Equipment as outlined in the Baldwin Park Energy Services Contract with the savings provided by the project; and WHEREAS, the proposed project is considered to be exempt from the California Environment Quality Act (CE A); and NOW THEREFORE BE IT HEREBY RESOLVED, by the City Council of the City of Baldwin Park as follows: 1. All of the recitals set forth above are believed to be true and correct, and by this reference, are incorporated herein. 2. Based on the representations made by ConEdison Solutions, the Council finds that the anticipated costs to the City for electrical energy and conservation services provided by ConEdison Solutions pursuant to a proposed "energy services" contract will be less than the anticipated costs to the City of electrical energy that would have been consumed by the City over an identified term in the absence of such services. 3. In reliance on the finding set forth in Section 2, above, as well as other matters of record, the Council finds that execution of an Energy Services Agreement with ConEdison Solutions is in the best interests of the public and authorized by Goverm-nent Code Section 4217.12. Resolution No. 2016-128 Page 2 4. The Mayor or his designee is hereby authorized to execute an Energy Services Agreement with ConEdison Solutions for specified energy conservation measures and renewable energy equipment, in substantially . form attached M 11111,1111111 ANDEL LZANO MAYOR ATTEST. STATE OF CALIFORNIA COUNTY ANGELES( SS: CITY F L A 4' I, ALEJANDRA AV LA, Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2016®128 was duly adopted by the City Council of the City of Baldwin Park at a regular seting thereof held on June 20, 2016 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL : ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL : ALEJANDRA AVIL CITY CLERK Summary of + Conservation & Renewable i Equipment Gymnasium HVAC Project [Not included in Cali omia Energy Commission Loan] Summary of 1 t t Renewable t Equipment Summary � �i f •-i s i • i t is Ul CUSTOMER: City of Baldwin Park, California ECO: Consolidated Edison Solutions, Inc. 14403 E. Pacific Avenue 3 101 W. Dr. Martin Luther King Jr. Blvd, Suitel 10 Baldwin Park, CA 91706 Tampa, FL 33607 INTRODUCTION Customer owns and operates the Premises, and desires energy saving equipment and service designed to save energy znd associated energy costs at said Premises. ESCO has made an assessment of the energy consumption characteristics of the Premises and existing Equipment and made certain proposals as to Energy Conservation Measures ("ECMs"), all as set forth in the Investment Grade Audit Report dated hgVjLLh_Lj__Z9_L (the "IGA ReporC'), which Customer has approved. Customer desires to retain ESCO to purchase and install certain energy efficiency equipment of the type or class attached hereto and made ,part hereof and to provide other services for the 93apose of achieving energy cost reductions within Premises, as more fully set forth herein. In consideration of the mutual promises and covenants contained herein, and intending to be legally bound hereby, Customer and ESCO (together, the "Parties" and each of them individually a "Party") covenant and agree as follows: Section 1.1 Plan DctiiiU. ESCO has prepared the complete IGA Report of the Premises set forth in Appendix A, which has been approved and accepted by Customer. The IGA Report includes all ECMs agreed upon by the Parties. Section 1.2 Scbv&169� tAiihils and App��efN� ESCO has prepared and Customer has approve an accepted the Schedules, Exhibits and Appendices as set forth below, copies of which are attached hereto (or will be as provided for in the Agreement), set forth in their entirety and made a part of this Agreement by reference. Schedules Schedule A IGA Report Schedule B Scope of Work Schedule C Energy and Cost Savings Schedule D Schedule of Values Schedule E Baseline Energy Consumption Schedule F Savings Measurement & Calculation Formulae Schedule G Construction and Installation Schedule Schedule H Systems Start -Up and Commissioning; Operating Parameters of Installed Equipment Schedule I Customer's Maintenance Responsibilities Schedule) ESCO's Training Responsibilities Schedule K General Conditions Exhibit I Form of Performance Bond/Construction and Exhibit H (i) Notice to Proceed with Work Exhibit 11 (ii) Certificate of Substantial Completion Exhibit 11 (iii) Certificate of Acceptance—Installed Equipment and ECMs Exhibit III Form of Change Order AmM&C5 Appendix A Glossary of Terms Section 1.3 Other Documeoft. This Agreement incorporates herein and makes a part hereof the General Conditions set forth in Schedule K. Notwithstanding anything contained in this Agreement to the contrary, in the event of Energy Performance Contract City of Baldwin Park, CA 2016 Page I of 21 anj, cuscreparMy or I =1 T -M 1 4 ITM 17 C I C q 4 C, C of the final, approved IGA Report and its Appendices shall prevail. 0 7_61 1ii 11051151 Section 2.1 Purchaseand SAL000ito. Customer agrees to purchase and receive and ESCO agrees to on the terms and conditions of this Agreement. M i I and outside services, and M&V Services. Section 2.3 ESCO Direction of Work. ESCO shall supervise and direct the Work and shall be solely responsible for all construction means, methods, techniques, sequences, and procedures and for coordinating all portions of the Work under this Agreement. ESCO shall be responsible to pay for all labor, materials, equipment, tools, construction equipment and machinery, transportation and other facilities and services necessary for the proper execution and completion of the Work. RXISJOINIMIAMMILIRL-l"!i I I I # I Customer has furnished or shall furnish (or cause its energy suppliers to furnish) to ESCO, upon its request, all of its records and complete data concerning energy usage and energy-related maintenance for the Premises described in the IGA Report, including the following data for the most current thirty-six (36) month period: utility records; occupancy information; descriptions of any changes in the building structure or its heating, cooling, lighting or other systems or energy requirements; descriptions of all energy consuming or saving equipment used in the Premises; bills and records relating to maintenance of energy-related equipment; and a description of energy management procedures presently utilized. If requested, Customer shall also provide any prior energy audits of the Premises, and copies of Customer's financial statements and records related to energy usage and operations for said thirty-six (36) month period at said Premises, and shall make agents and employees familiar with such records available for consultations and discussions with ESCO. SECTION 4.1 Construction Commencement Date and Time ror Co )[etion of Work. The Work shall commence within thirty (30) days after ESCO's receipt of a Notice to Proceed with Work ("Notice to Proceed") from Customer in the form set forth in Exhibit 11(i) hereto and shall be completed as set forth in Schedule G (Construction and Installation Schedule). Customer shall issue such Notice to Proceed within ten (10) days from the last date all of the following have occurred: California Energy Commission's (CEC) Board Ratification of CEC staff loan approval and the subsequent release of funds to the Customer, and receipt of a certificate of insurance and bonds from ESCO, evidencing required coverages under this Agreement. Customer shall make payments to ESCO in accordance with the Schedule of Values, as specified in Section 5.1. 4.1.1 ESCO shall notify Customer when it believes the Work, or a definable portion of the Work, is substantially complete, Within five (5) days after Customer's receipt of ESCO's notice, Customer and ESCO will jointly inspect the relev 11 iwiai-114 WW W4 il, wi,- 114 1111, i, i'tst.11,?,ti()1 *rd-rccewittt4e FM set forth (i) the date of Substantial Completion of the Work or portion thereof, (ii) the remaining items of Work that have to be completed before final acceptance, (iii) provisions (to the extent not already provided in this Agreement) establishing Customer's and ESCO's responsibility for the security, maintenance, utilities and insurance of the substantially complete Equipment and ECMs pending final completion and (iv) an acknowledgment that warranties commence to run in accordance with the provisions of Section I I (Equipment Warranties) hereof, on the date of Substantial Completion, except as may otherwise be modified by vendors and noted in the Certificate of Substantial Completion. 4.1.2 Customer, at its option, may use a portion of the Equipment or ECMs which has been determined to be substantially comFlete, provided however,. th 5), a Certificate of Substantial Comyletion has been issued for the ?-ortion of Equipment and ECMs addressing the items set forth in Section 4.1.1 above and (ii) Customer and ESCO agree that Energy Performance Contract City of Baldwin Park, CA ___12016 Page 2 of 21 Customer's use or occupancy will not interfere with ESCO's completion of the installation of the remaining Equipment and ECMs. idIEW Iwo I IN amt r_ WIN NOW I I in accordance with the commissioning guidelines in Schedule H and Customer has inspected and accepted said installation, as evidenced by the Certificate of Acceptance as set forth in Exhibit 11 (iii). In the event that not all Equipment and ECMs are installed and accepted at the same time, ESCO and Customer shall negotiate in good faith as to when the Performance appropriate in light of such staggered ECM acceptance dates. MI 111MOU 1111#111mMURN LINNIMMOMMUMMUFMI In 119 "IWI I It ILMUMNINXIMI 0 one and one-half percent (1.5%) per month (or the highest rate permitted by law, whichever is lower). This remedy shall be in addition to, and not exclusive of, any other remedy available under this Agreement or Applicable Law. SECTION 5.6 Eft6etive Date d Payin"a Okq99jqjLs. Customer shall be required to commence making payments to ESCO under Schedule D (Schedule of Values) on the date specified therein. Customer shall also be required to make any debt service payments due under any financing between Customer and a third party, on the due date thereof irrespective of the date of Substantial Completion or acceptance of the Work and irrespective of the level of Energy and Cost Savings generated by the Equipment and the ECMs. During the Tenn of this Agreement, Customer will not, without the ► written consent of ESCO, affix or install any risi-ig, 'i, gilten aigrojal, which f1ce ECUs it. to impair the originally intended functions, value or use of such Equipment. Kim Equipment or ECMs or implement other energy saving actions in the Premises, provided that: (i) such modifications or additions to, or replacement of the Equipment or ECMs, and any operational changes, or new procedures are necessary to enable the ESCO to achieve and/or enhance the Energy and ♦ Savings at the Premises and; (ii) any cost incurred relative to such modifications, additions or replacement of the Equipment or ECMs, or operational changes or new procedures shall be the responsibility of the ESCO, unless such modifications, additions or replacement of the Equipment or ECMs, or operational changes or new procedures are due to the actions or omissions of Customer or third parties under Customer's control. SECTION 7.2 Sunbjoluk�waj Sthkdul�. All modifications, additions or replacements of any Equipment or ECMs or approVdi, WHILAI hildli IJUL VU V1 %URIJC�t, PIUVI'LOt UJUL d1ij 1CP1M.XJ11C11L 41 dJ1jr--kAU11 CJ,'Y1r1F011L N11all F, and have equal or better potential to reduce energy consumption at the Premises than the equipment being replaced. The ESCO shall update any and all software to be used in connection with the Equipment in accordance with the provisions of Section 15.1 (Ownership of Certain Proprietary Rights). All replacements of and alterations or additions to the Equipment shall become part 10 (Acceptance Testing) and Section 13 (Construction and Installation by ESCO). SECTION 8.1 In the event the implementation or installation of one or several ECMs may result in Customer's eligibility for a rebate, incentive, subsidy, low-cost financing, award or other payment or consideration from any serving public utility company or Governmental Authority (an "Incentive"), ESCO shall timely prepare and submit to the appropriate utility company and/or Governmental Authority any and all documentation required to apply for such Incentive. The benefit of any Incentive payment made by any utility or Governmental Authority shall be for the account of ►•► to the total cost of the ECM installed to which such award payment relates. ESCO shall exercise all reasonable commercial efforts and due diligence in identifying, applying for and obtaining Incentives on behalf of Customer. SECTION 8.2 Non-Miq ftte���. Customer understands that ESCO is not a representative or an agent of the Local Serving Utility. Energy Perfonnance Contract City of Baldwin Park CA 12016 Page 4 of*21 SECTION 9.1 Excluded Material and Activities. Customer recognizes that in connection with the installation and/or service or maintenance of Equipment or ECMs at Customer's Premises, ESCO may encounter, but is not responsible for, any work relating to (i) asbestos, materials containing asbestos, or the existence, use, detection, removal, containment or treatment thereof, (ii) lead paint or (iii) pollutants, hazardous wastes, hazardous materials, contaminants other than those described in this Section below 1collectively "Hazardous Materials" ' or the stora"%,,��- use trans%ortation treatment, or the disposal, discharge, leakage, detection, removal, or contaim-nent thereof. The materials and activities listed in the foregoing sentence are referred to as "Excluded Materials and Activities". Customer agrees that if performance of Work involves any Excluded Materials and Activities, Customer will perform or arrange for the performance of such work and shall bear the sole risk and responsibility therefor. ✓'' Scope of Work does not include ESCO encountering or disturbing any Hazardous Materials or being required to perform any abatement or taking any other action with respect to Excluded Materials and Activities. 9.1.1 In the event ESCO discovers Hazardous or Excluded Materials, ESCO shall immediately cease Work, remove all ESCO personnel or subcontractors from the site, and notify the Customer. The Customer shall be responsible to handle such Hazardous or Excluded Materials at its expense. ESCO shall undertake no further work on the Premises except as authorized by the Customer in writing. Any such stoppage of Work by ESCO shall be considered as a delay in the Work requiring adjustment to the Time for Completion of Work and/or the Contract Sum in accordance with the provisions of Section 13.6 hereof (Delays in the Work), provided that the Time for Completion will be automatically extended by no less than the amount of time of the work stoppage. SECTION 9.2 Polychlorinated Biphenyl (PCB) Ballasts; Mercury Lamps. If the Work includes removal of PCB ballasts or mercury lamps, ESCO will arrange for disposal, recycling or destruction of such materials in accordance with applicable local, state or federal law. Customer will be identified as the generator of any such PCB ballasts or mercury lamps so disposed. 9.2.1 SCO's responsibility shall be for the proper and legal management of any PCB ballasts generated as a result of the installation of the Equipment only until they are loaded onto a Customer approved PCB ballast disposal contractor's vehicle for transportation. 9.2.2 ESCO will retain an approved lamp disposal contractor, subject to Customer's approval, who will provide approved containers, materials required to label, transportation, recycling in accordance with EPA requirements, and a copy of the manifest. 9.2.3 Customer agrees to sign manifests of ownership for all PCB ballasts and mercury lamps removed from the Premises. SECTION 10.1 Modification of Schedules. To ensure this Agreement and its Schedules properly account for as -installed conditions, which conditions may vary from the pre -installation analyses, the ESCO shall re -validate or modify the Schedules to re,1tect,,?.s-ina?Iled coT#,ditiofs. SECTION 10.2 S*46fits StAtt" 4nd "tilmitent C�6660issi"Ipi. The ESCO shall conduct a performance test of the installed Equipment and ECMs in accordance with the procedures speced in Schedule H (Systems Start -Up and Commissioning; Operating Parameters of Installed Equipment) prior to the Performance Commencement Date. Testing shall be designed to determine if the Equipment and ECMs are functioning in accordance with both their published specifications and the Schedules to this Agreement, and to determine if all building systems, subsystems or components are functioning properly within the new integrated environment. Energy Performance Contract City of Baldwin Park, CA 12016 Page of 21 10.2.2 ESCO shall be responsible for correcting and/or adjusting all deficiencies in Equipment and ECM operations that may be observed during system testing and commissioning procedures. 10.2.4 If (i) not all Equipment and ECMs are scheduled to be installed and commissioned at the same time, (ii) several facilities comprise the Premises and the Equipment and ECMs for one or more of the facilities within the Premises are installed and tested according to the requirements of paragraphs 10.2.1 to 10.2.3 above prior to the Equipment and ECMs for all facilities within the Premises or (iii) if substantially all, but not all of the ECMs are installed and tested according to the rewirements of 2aragglis 10.2.1 to 10.2.3 above within a facili Customer shall issue a Certificate of Acc� a=f LJORMX91 H Vd ##101 K I - isNMI IN If I WN ON girt Mir 1 AHM SECTION 11.1 Jlasig Wiii6ntV. ESCO warrants that all Equipment sold and installed as part of this Agreement is new, will be free from defects in materials or workmanship, will be installed properly in a good and workmanlike manner, and will &n**Fn pi@64 tl-"-i0Wf E,quipment is a part (the "Warranty Period"). Except as stated in this Section 11.1, ESCO shall have no responsibility for f,terforming maintenance or repairs relating to the Equipment or ECMs. V EsLuillul UuU""luuml U1 warranties Mating LCut; EquipuFv u ilivin, UJIVO OULainu, NIF, tvil-TeMsTun WIILLUII 70"� "'I pull 0-0= the Work. All warranties shall be transferable and extend to the Customer to the extent allowable under the terms of such warranties. 9 WI M i � -a 1 4 , . a ills YET Soution U k7fiVay2callon Vj N-7juipmentrij Lnis jAgreciliciff 371-1 ILS Ilia III Lellallue *UJIgULJ*TIS 111', '1 3ul3cfe t-&, (Customer's Maintenance Responsibilities). Notwithstanding the foregoing, ESCO's prior written approval shall not be required for modification of Equipment necessitated by emergency circumstances, provided that Customer shall inform ESCO in writing of the nature of such modification immediately after making same. In addition, the cost of any warranty repairs under Section 11. 1 shall be for the account of Customer in the event that any Equipment comprising an ECM does not function properly due to (i) Customer use of the Equipment in a manner inconsistent with manufacturer's instructions and any manuals provided by manufacturer, or Customer's use of such Equipment in a manner inconsistent with its intended purpose, (Ji) any damage to an� Eament caused by the act or omission, negligence, or willful misconduct of Customer or any of its representatives, employees or agents or any users oi or inviLees upon Customer s premises, kiii) any motlitication of the Equipment by Customer, including under the circumstances contemplated in Section 6 or (iv) a Casualty or an event of Force Majeure. license. Energy Performance Contract City of Baldwin Park, CA ---,2016 Page 6 of 21 A .11MVIONIF HMJ ffs 5 it IOJR#T i SECTION 12.3 Customer RkVie*� Ub�s an Ductimentat! . As directed by Customer, design documentation wi I be submitted to Customer for review. Customer agrees that the total review process will not be longer than ten (10) days. All costs of code review will be borne by Customer. SECTION 12.4 "ordittittion 1) __I_. Customer and ESCO shall coordinate the activities of ESCO's Equipment and ECM installers with those of the Customer, its employees, and agents. ESCO shall not commit or permit any act, which will interfere with the performance of business activities conducted by the Customer or its employees without prior written approval of the Customer. Customer shall promptly review any such ESCO coordination of activities request and provide reasonable times during which ESCO may accomplish its work hereunder. ESCO shall in addition coordinate the activities of all of its subcontractors. If Customer performs other work on the Premises with separate contractors under Customer's control, ESCO agrees to reasonably cooperate and coordinate its activities with those of such separate contractors so that the Work can be completed in an orderly and coordinated manner without unreasonable disruption. If, due to the nature of the use of the Premises, ESCO and its subcontractors are not permitted unrestricted access to the Premises, , accompanied at all times on the Premises. Customer's failure to do so shall be considered an event giving rise to a delay in the Work pursuant to Section 13.6 hereof (Delays in the Work). No alcohol, tobacco or drugs are to be permitted on Customer property at any time for any reason. M SECTION 13.1 Construction Sched le Construction and equipment installation sh _.�! hedule- all proceed in accordance with the construction schedule approved by Customer and attached hereto as Schedule G (Construction andInstallation Schedule). SECTION 13.2 984�0*!i i 11' 1 ic ;i [liniv 11"i jer Installation. All services called for by this Agreement which constitute the "practice of architecture" or the "practice of engineering," shall be performed by properly qualified and licensed professionals retained by ESCO, or its assigned subcontractors, and shall be performed in accordance with Applicable Law, including all applicable federal, state and local code requirements. ESCO shall perform all tasks/phases under this Agreement, including construction, and shall install the Equipment and ECMs in such a manner so as not to harm the structural integrity of the buildings or their operating systems. ESCO shall repair and restore to its original condition any area of damage caused by ESCO's performance under this Agreement. Customer reserves the right to review the work perfornied by ESCO and to direct ESCO to take certain corrective action if, in the reasonable opinion of Customer, the structural integrity of the Premises or its operating system is or will be harmed. All costs associated with such corrective action caused by ESCO's breach of its obligations under this Agreement shall be borne by ESCO. All construction and Agreement. SECTION 13.3 As used in this Agreement, the term "subcontractor" means a person or entity supplying both labor and materials, or labor only, for installation or maintenance related to the Equipment. Each and every subcontractor shall be properly qualified to perform the work that is the subject of such subcontract, The ESCO shall be fully "MM-ARMIJIMMUM or otherwise shall create any contractual relatiODship whatsoever between any subcontractor and the Customer. The ESCO shall not &rant *r allow any lien*i-scoyrirf hatcrest fir on tht Ef�xi�iment, the Prernises 0-1-oth" property owned by the Customer. In the event that such a lien or security interest for labor is placed on the Equipment, the B�" &9,11 S -;?.r .211 ofiriSbo-hk- liw. or security interest, unless the circumstances giving rise to such lien or security interest are due to the act or neglect of Customer. Notwithstanding the foregoing, Customer reserves the right to require the removal or dismissal from the project of any individual for any reason. SECTION 13.4 tE$S�(011 ESCO shall provide, during the progress of the installation and testing, a competent superintendent and any necessary assistants. The superintendent shall represent the ESCO and all directions or notices given to him or her shall be binding on the ESCO. The superintendent shall give efficient supervision to the work, using his or her best skill and attention. The superintendent shall see that the work is carried out in accordance Energy Performance Contract City of Baldwin Park, CA -2016 Page 7 of 21 with the terms and conditions of this Agreement. The superintendent shall establish all lines, level, and marks, if any, necessary to facilitate the operations of all concerned in such installation. SECTION 13.5 ESCO shall remain responsible for the professional and technical accuracy of all services performed, whether performed by the ESCO or its subcontractors or others on its behalf, throughout the ten -n of this Agreement. SECTION 13.6 If causes beyond ESCO's control delay the commencement or progress of the Work, then the Contract Sum and/or the date of Substantial Completion shall be modified by Change Order as appropriate. Such causes shall include but not be limited to: changes ordered in the Work, acts or omissions of Customer or separate contractors emi-doped bkp Custxmer. the Customer#reventin.. - ESCO from (%erformin.N the Work �o�en ute resoluf!io . the Cuotomer not providing sufficient personnel to accompany or supervise the employees and representatives of ESCO and/or its subcontractors or others acting on its behalf, Hazardous Materials, Differing Site Conditions and events of Force Majeure. In the event delays in the Work are encountered for any reason, the Par -ties agree to undertake reasonable steps to mitigate the effect of such delays. SECTION 13.7 ChAyff" ill the W)611k� G6eiiillv. A Change Order is a written instrument issued after execution of the Agreement in the form set forth in Exhibit Ill signed by Customer and ESCO, stating their agreement upon all of the following: (a) the scope of the change in the Work; (b) the amount of the adjustment to the Contract Sum; and (c) the extent of the adjustment to the Time for Completion. 13.7.1 All changes in the Work authorized by a Change Order shall be performed under the applicable conditions of this Agreement. Customer and ESCO shall negotiate in good faith and as expeditiously as possible the appropriate adjustments for such changes. 13.7.2 If Customer requests a proposal for a change in the Work from ESCO and subsequently elects not to proceed with the change, a Change Order shall be issued to reimburse ESCO for reasonable costs incurred for estimating services, design services and services involved in the preparation of proposed revisions to the Agreement and the Scope of Work. 13.7.3 The increase or decrease in Contract Sum resulting from a change in the Work shall be determined by one AQ 4118wixg metkifts: (7) u.nit pr�r.@s se"v?,A h% the Ap-;��grmay&tr ?s stAseiYwAly zgrcig t* �,@X-;egx-tkv-R--Xigs-, (b) a mutually accepted, lump sum, and supported by sufficient substantiating data to permit evaluation by Customer or (c) costs, fees and any other markups set forth in the Agreement. 13.7.4 If Customer and ESCO disagree upon whether ESCO is entitled to be paid for any services required by Customer, or if there are any other disagreements over the scope of Work or proposed changes to the Work, Customer and ESCO shall resolve the disagreement pursuant to Section 30 hereof (Resolution of Disputes). As part of the negotiation X,r*cess—,E-&U-'1 sh2ll &,-enish C.,ivst4mer witfr-a go+t faith estimate*#sts t* perfbnyi the finutc-i sorvices ii� Acc*rd.&Ate with Customer's interpretations. 13.7.5 In any emergency affecting the safety of persons and/or property, ESCO shall act, at its discretion, to �revent threatened damage, injury or loss. Any change in the Contract Sum and/or Time for Completion on account of emergency work shall be determined as a change in the Work as provided in this Section 13.7. 13.7.6 In the event any changes in Applicable Law affecting the performance of the Work are enacted after the date of this Agreement, or the act, order, decision or failure to act by any Governmental Authority delays the Work or requires a change in the Scope of Work, the Contract Sum and the Time for Completion shall be equitably adjusted by Change Order. Energy Performance Contract City of Baldwin Park, CA 2016 Page 8 of 21 # to ECM 6, which is The Change Order deduct will state agreement upon all of the following: (a) the scope of the change in the Work', (b) the amount of the adjustment to the Contract Sum; and (c) the extent of the adjustment to the Time for Completion, if any, specific to ECM 6. If, after such 90 - day period after Notice to Proceed, Customer has not ree that the scoi*e of work and Contract Sum shall include ECM F,. Key 1#11M R�111130 D1 Ha [UnQuig Sum other related ESCO property. SECTION15.5 Ownerghip pfMeasuremertt and Viri&ad�n knWoment Customer agrees to provide rent-free space for the location of equipment required to provide the ongoing measurement of energy and water savings (the "Measurement and Verification Equipment"). If required, Customer shall provide and maintain a dedicated telephone line and/or internet access to facilitate remote monitoring of the Equipment. Customer shall not by virtue of this Agreement, acquire any interest i -W f*U lys- --v're-s- ilev s, ijej t ii ji , eg s, iatents, other intellectual or iro . t ht jg gi Rl al.) 1 #4 11 V. I a Ily-i I I LIN I W- 11171011 a I I MAWME I I.Pis a I I KIM I I I RIM Lai I syll I Iraq I EMLIAWN I I tyr, IV LIP) I all IR; 11,211 PWIRM SECTION 16.1 ESC O Access. ESC® acknowledges that there exists sufficient space on the Premises for the installation and operation of the Equipment and EC s. Customer shall take reasonable steps to protect such Equipment from harm, theft Energy Performance Contract City of Baldwin Park, CA 12016 Page 9 of 21 and misuse during the term of this Agreement. Customer shall provide access to the Premises for ESCO to perform any function related to this Agreement during regular business hours, or such other reasonable hours as may be requested by �_CaW* ees of ESCO and its subcontractors are accompanied and supervised by Customer personnel at all times. ESCO shall be granted ap, in iu discretion, determine are needed and shall not be - unreasonably restricted by Customer. ESCO shall immediately notify the Customer when emergency action is taken and follow up with written notice within three (3) business days thereafter specifying the action taken, the reasons therefor, and the impact upon the Premises, if any. SECTION 16.2 1WIftV Access. if an Incentive is made or paid as described in Section 8 (Incentives), the following applies. Upon request by the Local Serving Utility (or its authorized agent) and with prior consent of the Customer which consent shall not be unreasonably withheld, the Customer shall agree to allow the Local Serving Utility to interview the Customer and to enter the Premises at reasonable times throughout installed life of the Equipment to install metering equipment, perform energy audits or inspect the facilities and any equipment installed, The Customer also agrees to cooperate with the Local Serving Utility or its authorized agent upon request and with prior consent of the Customer, in conducting such activities and/or in analyzing energy savings. At all times a representative of the Customer (or its authorized agent) shall be present during such inspections. SECTION 17.1 Customer LdaiLg�tenance �Tte qWbflity� Customer shall be responsible for and shall bear all costs associated with service, repairs, and adjustments to the Equipment and ECMs except as set forth in Section I I (Equipment Warranties). SECTION 17.2 Malfunctions anA���. Customer shall use its best efforts to notify the ESCO or its designated subcontractor within twenty-four (24) hours after the Customer's actual knowledge and occurrence of - (i) any malfunction in the operation of the Equipment, any ECM or any preexisting energy related equipment that might materially impact upon the Energy and Cost Savings or Energy and Cost Savings Guarantee, 17.2.1 Customer shall notify ESCO within twenty-four (24) hours of Customer having actual knowledge of any emergency condition affecting the Equipment. If such malfunction, interruption, or alteration occurs during the Warranty 4 'AOX�*t&M 11.1 (Basic Warranty). Any telephonic notice of such conditions by Customer shall be followed within three (3) business days by written notice to ESCO from Customer unless ESCO has responded to the Premises or contacted Customer telephonically or in writing concerning Customer's trouble report. 17.2.2 If Customer unreasonably delays in so notifying ESCO of a malfunction or emergency, and the malfunction or emergency is not otherwise corrected or remedied, ESCO may charge Customer for its loss, due to the delay, associated with the Guaranteed Energy and Cost Savings under this Agreement for the particular time period. U10 r_,�Fq9'111Q11t as set forth in Schedule I (Customer's Maintenance Responsibilities). Notwithstanding the foregoing, Customer may take reasonable steps to protect the Equipment if, due to an emergency, it is not possible or reasonable to notify ESCO before taking any such actions. In the event of such an emergency, Customer shall take reasonable steps to protect the Equipment from damage or injury and shall inform ESCO in writing of the nature of such steps immediately after making same. Customer agrees to maintain the Premises in good repair and to protect and preserve all portions thereof, which may in any applies to the Premises generally, that of a similarly situated owner. Energy Performance Contract City of Baldwin Park, CA . .... __2016 Page 10 of 2l MKOMENIMM 1MEMBITMO &M - HHUHIRTFIT-TtVIMM - I Im I . 0. n 11 A All dfl;� III I Q _- - ! C The Parties agree that all policies will include such waiver clause or endorsement. SECTION 18.5 *ftle to lwtlmep !/Risk of -Loss. Upon installation of any item of Equipment or an ECMI the Customer assumes all risk of loss of or damage to such item of Equipment or ECM from any cause whatsoever except if due to the breach by ESCO of one of its obligations hereunder or as provided in Section 11 (Equipment Warranties) and Section 17 (Equipment Service), and no such loss of or damage to any item of Equipment or ECM shall relieve the Customer of the obligation to make payments or to perform any other obligation under this Agreement. 18.5.1 In the event of damage to any item of Equipment or ECM, Customer will immediately notify ESCO or its assignee and place the same in good repair, except as may otherwise be required by the provisions of Sections 11, 17 and 18. 18.5.2 If any of the Equipment or ECMs is lost, stolen, destroyed or damaged beyond repair (any of these occurrences being deemed "Irreparable Damage"), and ESCO is not responsible for repair or replacement under Sections I I (Equipment Warranties), 17 (Equipment Service) or 18 (Insurance Requirements), then, if Customer elects to repair or to the Equipment or any ECM. In the event that Customer elects not to repair or replace any such Equipment or ECM pursuant to the provisions of this Section, the Energy and Cost Savings Guarantee shall be adjusted accordingly. Energy Performance Contract City of Baldwin Park, CA 2016 Page 11 of21 7 07"7 commenced upon the affected portion witzin one hundred twenty (120) days of such Casualty, either Customer or ESCO shall have the option to terminate this Agreement by notice to the other Party. In the event of termination of the Agreement by either Party due to Casualty or condemnation, ESCO shall be entitled to payment from Customer for all Work executed and for all proven loss, cost or expense in connection with the Work, including payment for the cost of preparing the IGA Keport, plus all reasonable demobilization costs, reasonable damages and reasonable allocation of overhead up until the effective date of termination. SECTION19.1 Except with respect to the obligation to pay money in a timely manner for liabilities actually incurred, each Party shall be excused from performance hereunder and shall not be considered to be in default or be liable in damages or otherwise with respect to any obligation hereunder, if and to the extent that such Party's failure of, or delay in, performance is due to the occurrence of an event of Force Majeure. SECTION 19.2 An event of "Force Majeure" means, with respect to a Party, any event, occurrence, condition or imminent threat thereof which is beyond the reasonable control of such Party and prevents the performance of such Party's obligation under this Agreement, but in no event shall an event, occurrence or condition caused by the negligence, bad faith or willful misconduct of a Party claiming Force Majeure constitute Force Majeure. Events of Force M 'eure include `but are not limiled **rw inAimb�21 ar labor disturbances; acts of the public enemy or acts of terrorism; wars; epidemics; pandemics; fires; explosions; lightning; interruption by government or court orders; present and future orders of any Governmental Authority; non -issuance of any required permit or consent by any Governmental Authority or Local Serving Utility, including approvals of interconnection requests; civil disturbances; inability to secure or a delay in securing labor or materials, including delay in securing or inability to secure materials by reason of allocations promulgated by any Governmental Authority; breakage, accident or freezing of machinery or pipelines that could not have been reasonably anticipated; inability to obtain fuel supply or transportation that could not have been reasonably anticipated and avoided; or any other cause, whether of the kind enumerated above or otherwise. aQ loop as the cause is - Jbr4jond the reasonable control and without the fault or ne:94Ryence of the Party claiming Force Majeure. Where the performance of either Party is prevented or delayed by actions or inactions of any supplier or contractor to such Party, such prevented or delayed performance shall be an event of Force Maj- ' w eunder only if the supplier's or contractor's performance is prevented or delayed by circumstances that would constitute an event of Force Majeure hereunder. SECTION 19.3 Notice And Mitio-Ation Obfi ii The Party whose performance is affected by any event of Force on which the effects of an event of Force Majeure become known, or reasonably should have been known, to the Party so affected, notify the other Party in writing of the occurrence of such event. Such notice shall be accompanied by any information reasonably available regarding the nature and duration of such Force Majeure. The non-performing Party shall Force Majeure. The suspension of performance shall be of no greater scope and of Do longer duration than is reasonably required by the event of Force Majeure. SECTION 19.4 KERnAdaof For i M L_,� The affected Party shall provide the other Party with prompt notice of the cessation of an event of the Force Majeure and shall promptly resume performance hereunder. SECTION 20.1 Events of Dj6gjL���. Each of the following events or conditions shall constitute an "Event of Default" by Customer: (i) any failure by Customer to pay ESCO any surn due hereunder by a date which is five (5) days after the due date specified herein for such payment; I I g I I I C-10 M # od C -i it Muggy 14 r.14 =I w I jul4i Ij U-1 I I= I It" If Lit I I I IM v tw, I" I M"awaf Energy Performance Contract City of Baldwin Park, CA ____2016 Page 12 of21 cured default upon the commencement of a cure within such thirty (30) days and diligent subsequent completion thereof; (iii) any representation or warranty furnished by Customer in this Agreement that was false or misleading in any material respect when made; or (IV) the filing of a bankruptcy petition whether by Customer ' or by its creditors against Customer, which proceeding shall not have been dismissed within ninety (90) days of its filing, or an involuntary assignment for the benefit of all creditors of the liquidation of Customer. SECTION 20.2 Events of Defittilf ��. Each of the following events or conditions shall constitute an "Event of Default" by ESCO: (i) any failure by ESCO to pay Customer any sum due hereunder by a date which is five (5) days after the due date specified herein for such payment; (ii) any representation or warranty furnished by ESCO in this Agreement that was false or misleading in any material respect when made; (iii) any material failure by ESCO to perform or comply with any material terms or conditions of this Agreement, including breach of any covenant contained herein except that such failure, if corrected or cured within thirty (30) days after written notice to ESCO demanding that such failure to perform be cured, shall be deemed cured for purposes of this Agreement; and provided further if that such cure cannot be effected in such thirty (30) days, ESCO shall be deemed to have cured any such default upon the commencement of a cure within such thirty (30) days and diligent subsequent completion thereof, (iv) any lien or encumbrance upon the Equipment by any subcontractor, laborer or materialman of ESCO which is not released in thirty days; or (v) the filing of a bankruptcy petition whether by ESCO, or by its creditors against ESCO, which proceeding shall not have been dismissed within ninety (90) days of its filing, or an involuntary assignment for the benefit of all creditors or the liquidation of ESCO. k W11108111111*011 I ��� g 11MV1041LOM41411"Waswill -r (i) exercise all remedies available at law or in equity or other appropriate proceedings including bringing an action or actions for recovery of amounts due and unpaid by Customer, breach of contract and/or for recovery of damages which shall include all costs and expenses reasonably incurred, including reasonable attorney fees; and (ii) terminate this Agreement. I 1111111MIUMI MINIMUM* 11011M, 414M 001111111 1 * 1. 1 ap IsLaJILLMSU"I" f W1 'A-,Vtlj tfijm#j JF1P8W"AVAWr, wil'Aft-,"I accordance with this subsection, ESCO shall be entitled to recover from Customer payment for all Work executed and for all proven loss, cost or expense in connection with the Work, IM I U010174 01-7111 Lid I I LWAIM I MM&M-101f 0 M-AM11PR if I INN gm# I It# r. I K;dm I I I 1�,-juggj# I I I Energy Performance Contract City of Baldwin Park, CA 2016 Page 13 of 21 0 006 1 The ESCO acknowledges that the Customer is induced to enter into this Agreement by, among other things, the pro essional qualifications of the ESCO. 22.1.1 ESCO agrees that except as provided below, neither this Agreement nor any right or obligations hereunder may be assigned in whole or in part to another firm, without the prior written approval of the Customer. 22.1.2 Notwithstanding the foregoing, in the event of a sale, transfer, or reorganization of ESCO as an entity, or the sale of substantially all of ESCO's energy services business, ESCO shall have the right to assign all of its rights and delegate all of its duties under or pursuant to this Agreement without the consent of Customer. In addition, ESCO may, without %rrior consent or "%royal of Custumu--assign all of its ri -hts under or [ V _%ursuant to this Aweement to an"hk&, providing financing to ESCO in connection with the performance of ESCO's obligations to Customer hereunder. 22.1.3 ESCO may utilize subcontractors, provided that any subcontractor(s) shall My comply with the terms of this Agreement. The provisions of Section 13.3 (Subcontracts) pertaining to subcontracts shall apply to any and all subcontract(s). No such utilization of subcontractors shall relieve the ESCO of any obligation under this Agreement. SECTION 22.2 Asshmment hy Customer. Customer may transfer or assign this Agreement and its rights and obligations herein to a successor or purchaser of the Premises or an interest therein with the prior written consent of ESCO, which shall not be unreasonably withheld. In addition, Customer may, without prior consent or approval of ESCO, assign all of its rights under or pursuant to this Agreement to any third party providing Financing to Customer. Each Party warrants and represents to the other that: W it has all requisite power, authority, licenses, permits, and franchises, corporate or otherwise, to execute and deliver this Agreement and perform its obligations hereunder; (ii) its execution, delivery, and performance of this agreement have been duly authorized by, or are in accordance with, its organic instruments, and this Agreement has been duly executed and delivered for it by the signatories so authorized and it constitutes its legal, valid, and binding obligation; (iii) its execution, delivery, and performance of this Agreement will not result in a breach or violation of, or constitute a default under any Agreement, lease or instrument to which it is a party or by which it or its properties may be bound or affected; (iv) it has not received any notice, nor to the best of its knowledge is there pending or threatened any notice, of any violation of any Applicable Law, decrees, awards, permits or orders which would materially and adversely affect its ability to perform hereunder; and M the information in all documents furnished, or to be furnished by it to the other Party is true and accurate, and does not fail to include any statement of a material fact, the omission of which would be misleading. SECTION 24.1 By Customer. Customer hereby warrants, represents and promises that: Energy Performance Contract City of BaldArin Park, CA 2016 Page 14 of 21 (i) Customer is authorized under the laws of the State of California to enter into this Agreement, each transaction contemplated hereby, and to perform all of its obligations under this Agreement; (ii) Customer has provided or shall provide on a timely basis to ESCO, all records relating to energy and water usage and energy-related maintenance of Premises requested by ESCO and the information set forth therein is, and all information in those and other records to be subsequently provided pursuant to this Agreement is and will be true and accurate in all material respects to the best of Customer's knowledge; (iii) Customer has not entered into any prior leases, contracts or agreements with other persons or entities regarding the leasing or acquisition of water or energy efficiency equipment or the provision of energy management services for the Premises or with regard to servicing any of the energy related equipment located in the Premises that would encroach upon the scope of this Agreement; and (iv) the authorization, approval and execution of the Agreement and all other proceedings of Customer relating to the transactions contemplated thereby have been performed in accordance with all applicable open meeting, public records, and all other laws, rules and regulations of Customer. (i) It is duly licensed and qualified to do business and otherwise permitted to perform the services described herein and do business in the State of California; and (ii) ESCO shall use subcontractors who are qualified, licensed and bonded in this State to perform the work so subcontracted pursuant to the terms hereof', (iii) ESCO has all requisite authority to license the use of proprietary property, both tangible and intangible, contemplated by this Agreement; (iv) the Equipment will meet or exceed the Acceptance Testing Standards set forth in this Agreement; (v) the Equipment is or will be compatible with all other mechanical and electrical systems, subsystems, or components with which the Equipment interacts at the Premises, and that, as installed, neither the Equipment nor such other systems, subsystems, or components will materially adversely affect each other as a direct or indirect result of Equipment installation or operation; (vi) ESCO is financially solvent, able to pay its debts as they mature and possessed of sufficient working capital to complete the Installation and perform its obligations under this Agreement and there are no other circumstances which would adversely affect the SCO's ability to execute this Agreement and fully perform its obligations herein; (vii) ESCO is familiar with all applicable Incentive programs; and (viii) ESCO is familiar with all Applicable Law and regulations pertaining to the Agreement. SECTION 25. PERFORMANCE BONDS AND LABOR AND MATERIAL PAYMENT BONDS SECTION 25.1 PerformancelLabor & Materials Bonds. ESCO shall furnish by no later than the date on which it is required to commence Work pursuant to the Notice to Proceed issued by Customer a Performance Bond and a Labor and Material Payment Bond on the forms set forth in Exhibit I, respectively, executed by a corporate surety licensed to transact such business in the State. The amount of the Performance Bond shall be the Contract Sum and shall cover ESCO's obli ations hereunder with res9ect wAhe desiZn rocurement. installation testin performance of 1htf—oAipment and ECMs installed up until Substantial Completion thereof, and its warranties with respect thereto. The amount of the Labor and Material Bond shall be one hundred percent (100%) of the Contract Sum. The expense of these bonds shall be home by the ESCO. Such bonds, once executed, are incorporated herein by reference, If, at any time, a surety on such a bond becomes Energy Performance Contract City of Baldvdn Park, CA 2016 Page 15 of 21 irresponsible or loses his right to do business in the State, another surety will be required, which the ESCO shall furnish to the Customer thirty (30) days after receipt of Notice. It is understood and agreed to that the bonds required under this Section 25.1 are not meant to cover any performance obligations during the Performance Term, other than the warranties. I FrW111 SAW #1 fChPUIISIUJ0 IVI VULdIIIIiii; U11 UUMFILN, MIA, dA It' reunder. JIUL IV UUIIJC'TUU 11,010NN LIJU %-CLSLUMUI pr-IIVIIIIS JUgLikif IM1111M i 11UHUC; W1 LIM EqUpITICIR 4111Z%11IN 4114L UCIM111 PIL)UUWj_M5—dUU_ methods of operation designed for energy and water conservation shall be implemented, and followed by Customer on a regular and continuous basis, SECTION27.2 Customer's Maiti"ance anil OnerAbual Customer and its personnel shall throughout the Performance Term of this Agreement operate all Equipment and ECMs and perform all routine, scheduled and non-scheduled maintenance, repair and replacement of the Equipment and ECMs, or shall contract for such services with a reliable service provider to perform such tasks. SECTION 28.1 CtWDMW� R10A to U&t"L_. ESCO shall indemnify Customer and the Customer Related Persons from and against any and all Losses that are attributable to (a) any breach of this Agreement by ESCO, (b) any failure of ESCO's representations or warranties in this Agreement to be true when made, (c) any death, personal injury or property damage suffered by ESCO or any ESCO Related Person in connection with, directly or indirectly, the performance bp ESCO of its obligations hereunder or f claims. demands and actions based ul.con or arisinAl out of anpi activities performed by ESCO and its employees and agents under this Agreement, P I damage suffered by Customer or any Customer Related Person in connection with, directly or indirectly, the performance by Customer of its obligations hereunder or (d) any third party claims, demands and actions based upon or arising out of any activities performed by Customer and its employees and agents under this Agreement. SECTION 28.3 If any person indemnified under Section 28.1 or 28.2 (an "Indemnified Person") seeks ftereuvder for a Clzitt, fiat is==&,;sertei agaitst it. suck. lvde iei, Pers*Tc Oiall give nt wriXe Irl Wil 28.3.1 If an Indemnified Person is made the subject of a Proceeding for which an Indemnifying Party may have an Indemnification Obligation under Section 28.1 or 28.2, the Indemnifying Party shall have the right and the duty, at its sole cost and expense, to defend such Proceeding in the name or on behalf of the Indemnified Person. In connection with any such Proceeding, the Indemnifying Party and the Inderanified Person shall render to each other such assistance as may reasonably be required in order to ensure the proper and adequate defense of such Proceeding. 14 #2 4 t US tw, M) # lu U17 -B U.C.I.Irs 1 M 9724112 1 NIZZ NIM WE 4A 10 EWA 9 IMM if 14 IN I I It Mg Energy Performance Contract City of Baldwin Park, CA 2016 Page 16 of 21 (i) representation o suc In emnified Person by the counsel retained by the Indemnifying Party would be inappropriate because of actual or potential differing interests between such Indemnified Person and the Indemnifying Party; (ij) the Indemnifying Party shall have elected in writing, or failed, to employ counsel to defend such Proceeding; (iii) the Indemnifying Party shall fail to prosecute such defense with reasonable diligence; or (iv) the Indemnified Person shall have SECTION30.1 [AitWDkmJt6R6qlU6oA� Any claim, controversy or dispute (a "Dispute") arising out of or in relation to this Agreement and the interpretation and the implementation thereof shall be settled in accordance with the procedures set forth in this section, If any such Dispute arises, the ■ shall endeavor to settle the claim or dispute first through • discussions for a period ♦ thirty (30) ♦, following notice by one of the Parties to the other of a Dispute. If the Dispute cannot be settled through direct discussions in such 30 -day time period, the Parties shall endeavor to settle the Dispute by mediation under the Construction Industry Mediation Rules of the American Arbitration Association before recourse to the dispute resolution procedures contained in this Agreement. The location of the mediation shall be Los Angeles County, California. Once one Party files a request for mediation with the other party and with the American Arbitration Association, the Parties agree to conclude such mediation within sixty (60) days of filing of the request. Either Party may terminate the mediation at any time after the first session by written notice to the other Party and the mediator. # contracts and related services. In the event the -Farties are unable to agree to a single arbitrator, the dispute shall be submitted to a panel of three (3) arbitrators. Each Party shall appoint an arbitrator and the two arbitrators so appointed shall then select a third arbitrator. The location of the arbitration proceedings shall be Los Angeles County, California. Judgment upon the award may be confirmed in any court having jurisdiction. SECTION 31.1 No1q; EMMvertesg. All notices, requests, demands, claims, consents and other communications or deliveries hereunder shall be in writing and (a) delivered in person or by courier, (b) sent by facsimile transmission, or (c) mailed, registered or certified first class mail, postage prepaid, return receipt requested, to the appropriate Party at the following addresses or such other address as the Parties set forth above by notice given as provided herein. Such notices TO ESC O: Consolidated Edison Solutions, Inc. 3 101 W. Dr. Martin Luther King Jr. Blvd., Suite 110 Tampa, FL 33607 Fax: (813)375-3400 Attn: Greg Ratter E -Mail: ratterg@conedsolutions.com With a copy to: Consolidated Edison Solutions, Inc. 100 Summit Lake Drive, Suite 410 Valhalla, New York 10595 Fax: (914) 686-1413 Attn: General Counsel TO CUSTOMER: City of Baldwin Park, California 14403 East Pacific Avenue Baldwin Park, CA 91706 Phone: (626) 960-4011 Fax:(626)962-2625 Attn: Shannon Yauchzee Email: syauchzee@baldwinpark.com Energy Performance Contract City of Baldwin Park, CA 12016 Page 18 of 21 MOMM-M SECTION 31.2 Cit4whViN The Customer's representative is Shahka Yam ("Customer's Representative"). Customer's Representative: (a) shall be fully acquainted with the t♦ Scope ♦ Work and the terms and conditions of this Agreement; (b) agrees to furnish all information, review, services and access to ESCO so as not to delay ESCO's work or hinder the performance of ESCO's services hereunder; and (c) shall have authority to bind Customer in all matters requiring Customer's approval, authorization and written notice. If Customer changes the Customer Representative ♦ his or her authority, as described above, Customer shall notify ESCO in writing in advance. k1l DE61 V 1#109y� 31#3 1 a IKOYS X I Of ESCO rther agrees that every subcontract entered int for the performance of this Agreement will contain a provision requiring nondiscrimination in employment, as herein specified, binding upon each subcontractor with three or more persons in its employ. SECTION 33.1 No Waiver. The failure of ESCO or Customer to insist upon the strict performance of the terms and the same in accordance with this Agreement in the event of a continuing or subsequent default on the part of ESCO or Customer. SECTION 33.2 In the event that any clause ♦ provision ♦ this Agreement or any part thereof shall be declared invalid, void, or unenforceable by any court having jurisdiction, such invalidity shall not affect the validity or enforceability ♦ the remaining portions of this Agreement unless the result would be manifestly inequitable or unconscionable or unlawful. SECTION 33.3 C�urplcte AglIgMgg. This Agreement, when executed, together with all Schedules attached hereto or to be attached hereto, as provided for by this Agreement shall constitute the entire Agreement between both Parties and supersedes and terminates all prior or contemporaneous arrangements, understandings and agreements, whether oral or written. This Agreement may not be amended, modified or revised except by a written Agreement signed by Customer and ESCO. SECTION 33.4 Further Assurances. The Parties shall execute and deliver all documents and perform all further acts that may be • necessary to effectuate the provisions of t s Agreement. SECTION 33.5 Headings and subtitles used throughout this Agreement are for the purpose of convenience only, and no heading or subtitle shall modify or be used to interpret the text of any section. SECTION 33.6 O shall perform its ♦ hereunder as an independent 16—Tol I —A -- — - -- -- contractor or subcontractor of ESCO shall be or shall be deemed to be an agent or employee of Customer. Energy Performance Contract City ofBaldvAn Park, CA ,2416 Page 19 of 21 IN WITNESS WBEREOF, and intending to be legally bound, the Parties hereto subscribe their names to this Agreement by their duly authorized ► on the date first above written. [Name] ff-= [Name] — - - - - ------- Signature Energy Performance Contract City of Baldwin Park, CA 12016 Page 20 ®f 21 Fnvestment Grade Audit Report Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule A: Investment Grade Audit Report Page I of I 1�f.YKl��1'fi"� Customer Date ".714—yawl "JITRIM IM 0 Retrofit (509) exterior lighting fixtures o Fixtures found at City Hall, City Hall Parking Garage, Community Center, City Yard, Barries Park, Walnut Creek Nature Center, Family Services Center, Teen Center, Senior Center Housing, and Syhre Park. IMMME= 4 Perform functional testing of variable air volume (VAV) terminal box across spaces throughout City Hall and central energy plant, i Convert existing pneumatic controls to direct digital control for outside air damper, chilled water control valve, heating hot water valve, and associated dampers and sensors for the three (3) chilled water AHUs. • Program new control sequences for each AHU to maximize energy efficiency. • An allowance has been set to cover re -commissioning of devices and systems with issues discovered during the functional testing. 1! 11 � I Ali -I 1111! 11 L: �-1.1 i i IT 1 U 0 V Honeywell front end. The existing front end will be upgraded to Honeywell Enterprise Buildings Integrator Release 430 (EBI 430). This upgrade 16-11 . FUNMOU • Data consolidation onto a single system, information management, and decision making. Data consolidation can integrate HVAC, energy, security, digital video, and life safety systems. • Allows for increased operation savings by helping pinpoint exact trouble spots which allow for efficient resource usage and decreased false alarms. ® Real time views into facility operations and trend analysis capability to help optimize energy management strategies and minimize operational costs. g Scalable growth for systems. ® of mobile and desktop control allowing for quick notification and decreased response time. e Intelligent reporting allows for customizable reports to provide greater insight and transparency into system history. Consolidated Edison Solutions, Inc- City of Baldwin Park Energy Performance Contract Schedule B: Scope of Work Page I of 3 ESCO— Date Customer— Date-- ECM 3 — Energy Efficient Transformers Remove and replace the (6) transformers listed below, at each of its respective locations, with equal capacity (kVA rating), energy efficient transformers. Powersmiths model E -Saver -2016-R with aluminum windings was selected as the basis of design. ® Remove and dispose of (9) existing rooftop packaged units ® Furnish and install (9) Carrier HCI? High efficiency packaged units • Units to be equipped with: ® Economizers • Adapter curbs • Units to be equivalent in cooling and heating capacity to respectively removed unit. • Reconnect gas and electric utilities and condensate drains ® Test operation MIMENUMBEMM ® Furnish and install (1) 10 HP inverter duty premium efficiency motor to replace existing (1) 10 HP pool pump motor. ® Furnish and install NEMA 3R variable frequency drive. ® Furnish and install BECSys5 Chemical Controller o Include: 0> Paddlewheel flow sensor a Vacuum transducer 0 Automatic water level control package • Commission system to maintain minimum and maximum flow requirements to achieve energy savings. ® Training and permitting. Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule B: Scope of Work Page 2 of 3 ESCO- Date Customer- Date- ® Furnish and install (2) Carrier 10 ton HC D High efficiency packaged units o Units to be equipped with: • Economizers • Adapter curbs • Furnish and install 1/2 HP exhaust fan • Furnish and install ductwork for return and supply air o Roofing work required to seal roof penetrations by ducts included • Furnish and install new thermostats and CO2 sensors �Mmfft� The above scope of work does not include the following: • Structural engineering and structural modification for new air conditioning systems • Upgrades to existing structure to meet current energy codes • Upgrades to existing electrical service from utility and switchgear ECM 7 — Solar Photovoltaic System specifics: Community Center= 417.151c (roof + single -post & multi -post double cantilever parking canopies) Barnes Park — 91. !c (single -post, single -cantilever parking canopies) City Yard — 77kW (single -post, single -cantilever parking canopy) Scope of work for System specifics: • Complete geotechnical, structural and electrical engineering design of the solar PV systems ® Prepare construction documentation • Submit interconnection application with SCE • Finalize all necessary permits with A ® Remove and make safe all electrical lighting systems within parking lot • Install solar carport structures within parking lot including new lighting system to meet code ® Install all electrical installation and complete interconnection process with SCE ® Complete electricity rate change with SCE • Provide on-going annual operation and maintenance contract (if required) o City is responsible for tree removal necessary to erect carports Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule B: Scope of Work Page 3 of 3 Customer Date Thetable directly below indicates the utility savings allocated by ECM for Year 0. The following table states the Baseline utility rates used to generate the resultant cost savings from the utility savings shown in the table above. Citywide Water $3.3400 per kgal City Hall Natural gas $1.2500 pertherm Comm Natural gas $1,2400 pertherm Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Sebedule C: Energy and Cost Savings Page I of 3 ESCO__ Date Customer - Date (on -peak): Charge: SO.1717 $0,0790 M0790 iRi i 0,0790 S 'Walnut Park 'Transit Ctr 'Tran Ctr Frk I average $0.1375 $0. 0. 1375 average unblended $0,0865 $17.9700 Citywide Water $3.3400 per kgal City Hall Natural gas $1.2500 pertherm Comm Natural gas $1,2400 pertherm Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Sebedule C: Energy and Cost Savings Page I of 3 ESCO__ Date Customer - Date i... It M 54',..,I Savings Consolidated Edison Solutions, Inc City of Baldwin Park Energy Performance Contract Schedule C: Energy and Cost Savings Page 2 of 3 ESCt3 Bate Customer Date •. is � f j i •: f Consolidated Edison Solutions, Inc City of Baldwin Park Energy Performance Contract Schedule C: Energy and Cost Savings Page 2 of 3 ESCt3 Bate Customer Date The Utility Cost Savings for each Annual Period is stated below: Annual Period T Cost Savings 1 $ 263,688_ 2 271,599_ 3 $ 279,747_ 4 $ 288,139_ 5 $ 296,783_ 6 $ 305,687_ 7 $ 314,857_ 8 $ 324,303 9 $ 334,032_ 10 $ 344,053_ 11 $ 354,375_ 12 $ 365,006 13 $ 375,956 14 $ 387,235 15 398,852_ Consolidated Edison Solutions, Inc City of Baldvdn Park Energy Performance Contract Schedule C: Energy and Cost Savings Page 3 of 3 ESCO- Bate Customer—,., Date--- It �16M# Applic-athan No.: WIP Motes: The Cont—tov's Completed and signed Application for Payment is attached, The amounts listed above am ststed to the nearest dollar. Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule D, Schedule of Values Page I of I ESCO— Data— Customer— Date - - - - - - - - - - 6)) "I'll *des t aual jjfilit7 eyme.-iditiwes for -fie Ci'v of Baldwh Park b.cififies. Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule E: Baseline Energy Consumption Page I of 8 ESCO Date Customer—, Date---- Annual Annual Annual nn A ual Annual Annual Natural Natural Water Facility Electric Electric Use Cost ($) Gas Use G as ost s P& - - ($) ( ) City Buildings 71 25,492: 21,2477 3, 85 $ 11,354 1 Lis Arts and Recreation Center 135,893 $ 23,332 2,201 $ 2,047 With City Hall Transit Center 168,324 $ 24,241 0 $ - With City Hall k a s 1, 147 3,351J $ 4,412 _r City Total 2,729,960 $379,302 41,841 $ 24,441 6,936 $ 15,766 Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule E: Baseline Energy Consumption Page I of 8 ESCO Date Customer—, Date---- Music adift & Pooled Data Faculty Fall Name Cny of Baldwin Park Cmy Biggs Street Address City, Stake, Zlp Ba"a Park, CA CondiYlonsd SF: 86398 E1.0no Pmvid.z Nature UUL. Electric Rake schedule name/number mi Gas Prouder. Cornbined seek of all energy: S 167,032 socalGas Gas Rate schedule namelnumbeer. Water Provider Ven lcabrifeUualwy Couroy Other Fuel Pro4der $ 193 Other Rate schedule ramernumber. Or Nor Fuel Prouder: Water C—t (5) fk;Fj Cost ls) multiple Else Account Numbers multiple Gas muMiq le Water Number of months 23 FJ—t,l. EkM .. M.x' Ei Electric UsageElect, Demand Best Tata) Nature Natural Go. Other Fuel Other Fuel Cornbined seek of all energy: S 167,032 er S.— Mesa, Meath Gera. (kWh} Usage Chase cammund cast (s) Cast (s) $ 193 cost (S) (MMBTU) Cost ($) Water (CCF) Water C—t (5) fk;Fj Cost ls) charge. (S) IS) (kW} (Th.u..) 13 71 :L 5 AIT I IM 5� 351 _244_3 434 6 311 117 ?17 1,601 i, I It, 5 1 I$ f, rets- !:% a4l V 141 9 410 201 IOL 14,618 7, 19, On o 4 Tsa a•^73 it e, I fie 211, 'IfiB 296 —jl:, , _-, E1, , _ae, _z 1, 6 _ 1 S H-1 1.3 1AV, "1 10,523 282 5 296 14 877 e G~eu.1b SBU` eat r _il§ 11-2 L _0z 39_, 1,261 254 3,319 10, 660 0dF YQ, - 14 10AC2 7_ '. 461 iej, oil M-11 9i. soo 6q 551 264 3,684 10,592 334 z 14 9 3 cfi, Esti -T, 44r M i'%15 111'':1: Mm V i 1 :911 ?,433 25e S 5,P5 iLoco 457 1 1 14 "1 ,Y- 14 112 —US' 6-12 5 ---- ±_5 3-11, L-1_2 —,I 1'x[ 112, 633 10.114 83 006 567 264 s 844 17 1 6 --iA I I —VO 13 §. --i Z —M _—LIL't 10 :.I? 1 2R Us �11 U 04 0'292 t 1,042 1 0 1 _T1 d;.... - -0 $41 7 344 15 1_1 z - 4 f wt 10, e, v e 1h1 k4l 137.618 a oanm g9I I J�, 797 r u-2 J, _ 2,09,122 � 265,2B3 6,306li3,741 $ 320,145 3132 $ 9659 Per Y=: 1,262,151 $ 107,104 3,201 5%343 $ 167,032 $ $ 1,634 $ 5:040 $ $ 7,141par S Fly 1451 9 124 0.69, S, 1-193 0,02 0,06 KK 8'08 Avg monthly kW demand: 26. Mo. monthly M der—d: Avg —t'kW: 3 1E Avg cost per therm: Avg cast per other: Avg cost water 1kgal: 308 AM.-te.—If,pl: `leduces associated fees with kWh usage (storm less, fuel charges, sts) Total ps, yr: Total nor SF/y,: Combined -t of inn—lead 1-1: $ - $ - Cornbined seek of all energy: S 167,032 f1k 193 Combined .—raptbe of all energy 4,30664 MMBTU 4965 kbtu Cost of .1-10. energy $ 167,032 $ 193 Elostlk- energy --arlotism 1,262,151 1461 kWh . .. ..... . ........ . ......... . .............. . . . .. . ..... Consolidated Edison Solutions, Inc, City of Baldwin Park Energy performance Contract Schedule E: Baseline Energy Consumption Page I of 8 ESCO Date Customer. Date 0ac FffcBf6[y 4 PrOnr„t net. fiat➢iuy.k'�rl Haeme 6mmee PwKbm ran'rI4 R? ftt ivh r„. ntax e idu+ fikry t#dtlrwfiF 51 Pff*ill AwarUm my, 6kaie 4R SaNchon P&N CA L2nrkfbinod-SF 1965 A,# mvoih 'sW 00W -Or 4205 Totel per yr: Tarlo pqt *flftr-; MAN m-01),kY# [dcemand' =*r3 Combined oust of in—lec¢) Nei: $ .: y : AMU# Ww; Y Combi-d.-I, of ell energy. $ 6,556:. 3 230 Ate "aMt sdraSrs#'..+ ., k uOw C�mbinxskamw vow or..4 anergy: 36100:: MMM ilh 35 Attu Avg ..I iaax fdMdeistf: $ Cost o1 W.W. energy $ 8,555 A'ag w -I tar k%th&F(: y Bactric .-my .-...Pu- 106,064 33 51 kWh Avg.-I..to,) NW # >� Awg—t ma wt kgait $ 'Mdude a.sodwAd teas wHh &4M usage (stnnn Pse., fuel charges, ft) Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule E: Baseline Energy Consumption Page 2 of R ESCC Bate Customer,- Date - WIRY InTcvrraaafiw EkrcCrai. Prwrkor` StnKerasa enidfarem I,dlwrxr AL -2 Gas Powder Rtalo, s0ertdglr, g}„mfoftmo*t Water Prowd., 01her Fuel PrWder Oth. Rata namelae La Cdi,RY F.01 Fereate y ... 3-wI;t•6.5%* Eke, Account Numbers S>- A,# mvoih 'sW 00W -Or 4205 Totel per yr: Tarlo pqt *flftr-; MAN m-01),kY# [dcemand' =*r3 Combined oust of in—lec¢) Nei: $ .: y : AMU# Ww; Y Combi-d.-I, of ell energy. $ 6,556:. 3 230 Ate "aMt sdraSrs#'..+ ., k uOw C�mbinxskamw vow or..4 anergy: 36100:: MMM ilh 35 Attu Avg ..I iaax fdMdeistf: $ Cost o1 W.W. energy $ 8,555 A'ag w -I tar k%th&F(: y Bactric .-my .-...Pu- 106,064 33 51 kWh Avg.-I..to,) NW # >� Awg—t ma wt kgait $ 'Mdude a.sodwAd teas wHh &4M usage (stnnn Pse., fuel charges, ft) Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule E: Baseline Energy Consumption Page 2 of R ESCC Bate Customer,- Date - Aug —thly kW cl—n: 2895 T.W W po KFAt" 38 C..bl-d ... S An .-MW: 5 1277 C—bl-d gy. S lb'IM 2JI An n--b!mPded'—VkWh: $ 01149 C..Wrl.d —...pll- W.H—gr. 30,72 MM, OM 44'w W. An'bl-ded- .-VkWh: S 01561 An .—I P., th— g Onk Of.1-bl. ...'ay $ %0'1011 $ 228 An -.1, ", Pth- 1071h't 13 15 kWh A.g .M —1.1 a k q.l. S An...@..Fuer 0 kg.l: $ 'IP'l.d ...... Md ft.. with km ... 0. (.b- fuel t,) Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule E: Baseline Energy Consumption Page 3 of 8 ESCO - Date- Customer- Date - ftaPllty Full hillm, 114da L 99bg PaWBaklmn ftrk Tr- COMOt "..tAdd,... 16010R.&W 9t MY, 5¢ef.' ZIP Pa-, CA Conditioned SF --1K1 R WWMAO-1 Eftow PI—do'Swh.1 CA*"A 4� d."rl thOvIl 10 Ptrfil- 'W"Wrl.-W C4 i411,4 G.. Pivd' Gas Rte s.h.dul. .—M.mba watlo phltiw" Other Fil.1 PNd" Other R.I. -h.d.l. —W—b- -CAW F--1 P,.,4dd Ekt A—mlA N.M.. 0. WAINI Aug —thly kW cl—n: 2895 T.W W po KFAt" 38 C..bl-d ... S An .-MW: 5 1277 C—bl-d gy. S lb'IM 2JI An n--b!mPded'—VkWh: $ 01149 C..Wrl.d —...pll- W.H—gr. 30,72 MM, OM 44'w W. An'bl-ded- .-VkWh: S 01561 An .—I P., th— g Onk Of.1-bl. ...'ay $ %0'1011 $ 228 An -.1, ", Pth- 1071h't 13 15 kWh A.g .M —1.1 a k q.l. S An...@..Fuer 0 kg.l: $ 'IP'l.d ...... Md ft.. with km ... 0. (.b- fuel t,) Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule E: Baseline Energy Consumption Page 3 of 8 ESCO - Date- Customer- Date - An .ItMy kW demand: 207&4:: ..t Of Tial p.,,,: 700, hvtaftyr� M..—UdykW�h, Od: 764 Combined I (.h..L eet) f..I: $ 5,360 An I. W: 5-1b �.N-d .-t 0 .11 ...9y. S 131,274 2S An 'n—blend*d' WI: 5 a, 1 2 ::M Cbl.ed - f.11 .,Uy. 3,42D 61 MM8TU .65 26 khto D70 rh kWhi I W, An .-W P., ..—: $ 0-86 Cazftf.k-Vl. .—Uy $ 132,914 215 An "It Per Other; s Et..W. energgconaurnptiwh 819,1®5 1324 kWh AID mctt ..th, I kgl: A -fth,d. maaociatad 1»as with kM ..Ip. (.tr- leas, fuel d—p-, .ta) Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule E: Baseline Energy Consumption Page 4 of 8 ESCO Date Customer — Date - F®�Slidyr FxlB NmenM : �Mdc N Ririe may, gwtx '+ov htaldWnV.t ,.tA Gcsdddkiannd 5F E)ca[rto P—d., : :SmAl tr C4,10— Edssern Elecbft Rale scheduie namW—ber AL -2 m. Cir. C mach, G- Rate bched.l. narnafnumber Wmr I iaadt� 4'Mver Ftttl pt"Wrk Other Rate schedule namsfnurmb- t?,h . F.W Pmlided 3-0044706.98 F Account Numbers Sset.. —..» Wim. ,A'#rnWOfipkWa9t..0d: ion T.W pa, M':. Total pes9FWy Mi4x rvaditvxwdmd AW, 93,:. GomMbsd coe[dI {n¢n-eIe¢4)fleel. g m Mp cotV*W 8 CgeredAsuts eo-at a¢xm e�tnpyl^ S 9s5i R'M Mzr�ad'wntmd *..T* h p dbm Cotnbin"co—pd-oTeli—gy. 16406 MMSTU hdrd••. Avyt•b rowed tamvb'Wh„ a 0Ossav A,v tltea4 ptr tbwm 5 Coat OF 'Ie trlc 0ner4p $:: 3,659 taikh{r1`:: AWt s4 Mur.0— k ®-M. ead®r®p eonsumptlan 52.764 tdT.9k'm" qWh ds":-k.t—bP ikpf t •thcl.b. aet:mv¢I®kcal task WO, kvo, 4tx2t 10— W., heak vom'41—' ep'} Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule E: Baseline Energy Consumption Page 5 of 8 ESCO Date Customers—, Date-_— S[ tAddrass 709 Feaziar Avenue trey State ZJp 8aldunn Perk. GA Condl4 ed SF '3 -009 -1401-12Elea, Account Numbers 9623031242 Gas Watea A,gmonthly kW d....d� 364 Td.1 Per W; TA.1 p., SF/yr:Ma. monthly kW d....d:6 C..b4-d —t& r -I: 35 Aw .-VkW: $ Combined ..t d .11 .-,gy-. 1,083 A'V'_'4".&d S 01549: G—bh-d eonsumlx .1.11 anergy: 1983 MMErru kbbu A�'bW.d.W.-UkWh: $ 02167 &g .-t par 1h—: $ 1104 Cas?of Ontflc —gy $ 1,046 '#DIVM! A,q .-t p., other: 5 EL-bk —,gy.--ptkn 4,638 '#DIVM! kWh A,g —t w.b., / kGM: $ Ave —t .—.,? kg.l: $ 'Include assoo abed f.- with kM usage (storm f—, fuel h.,ga., e1.) Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule E: Baseline Energy Consumption Page 6 of 8 ESCO Date Customer- Date - Faculty Rlll Name': Mho'IM99 Perk deudrt+uril Shoot Add—. City, Slate, Zip . bolxrxtn Park CA Candltioned SF.. 45 19�v (UI ElcUric Provider.- SCC Eloctric Rall ccixes'sdke tlonro4jM"bo,, as Gee Prorsder.: socalonrt Gas Rate schedule nameinurnber. Were, Provider. Valiiy C.4srltsy W.1be Other Fuel PrWdar Other Rate schedule nametn rebar. Other Fuel Prowdad:: - A=tls'�rr;1&&.fig Gk#c RGcb Mtil M'411(w47fWap r Water Aq inkethiykWEel od: A5op4.-. Totel per yT: Total perSdtg Mdal msr odw kw O.tom At dV Coiobliad cost of(r—lect) 4uel: g 634 3 004 Avg c tlkW: S `<."r, Rpt.. Combined cost o9 all ansrgy: g 2.6a2 S 1.:45:. Avg'non-danded'coeVkWh: g 00a,1.... C—bl.d.—roptlone/ehanerg)c 10570 tRmuro 3964 kbtu AW'blended'coebkWh: S (FSPR"t Avg cos[ per therm: S 1thl Cost ofelactrlo anor®y $ 71.`&a6 3 1.41 Avg cost per other: $ Electric energy—sump0on Q4,ltflp 8N kWh Avg.-tw®teflNgsl: S AW cotsewer t kgal: g Ncdudes esgacisah dfens Rh kWh usage (storm Pees, Muel ch.,gvs, e90) Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule E: Baseline Energy Consumption Page 7 of 8 ESC(3 Customer, hate aBasin Facility & Pra)et4 Dam 35:.13 Faclltty Full Nama Baldwin Park Tku i7 Center Avg coatPxW: $ Streak Address 3021 Burt Ave AlB 00835 City, state, zip Baldwin Park, CA Avg o -t per therm: y -Conditioned SF 170200.: Electric Pratider. SCE :> Electric Rate schedule namabruni F:GS Gas PupAder. Gas Rake schedule narratnumber Water Prouder. Other Fuel P-Ader. Other Rale schedule navnetnumber. - (Ahe, .Fuel Pmuded: muihpie Elec Accounl Numbers Gas Waley Avg monthly kW demand: 35:.13 Max rnonthly kW demand: : 51 Avg coatPxW: $ 21.56 Avg'non-bonded'ePotJkWh: S 00835 Avg'blended'eostAkWh: g 01450 Avg o -t per therm: y Avg coat per other: s Avg cost yr aier l kgal: 3 Avg coat ceroer 1 kgal: g -Irdndds a r.d. ed fees with kVVh usage (storm Nese, heel charges, etc) Total per yr: Combined coutoiinon-elect) fuel: g Combined coal& all energy. 5 21,429 Combined consumption of all energy: 504:10 MM®TU Coat of electric energy 5 21,428. FJectric anergy consumpkbn 147,736:: Toni po vqyc 1 x9)12 �P5O $Leto. S 012 084 kWh Consolidated Edison Solutions, Inc City of Baldwin Park Energy Performance Contract Schedule E: Baseline Energy Consumption Page 8 of 8 ESCC Late Customer -.Bate There are several primary options for measuring energy savings as defined by the International Performance Measurement and Verification Protocol (IPMVP). IPMVP is the industry accepted standard guideline for performing measurement and verification (M&V). Each option is applicable to different risk sharing scenarios, different project values, and different types of contracts. For this project ConEdison Solutions recommends using Option A and Option D. What follows is a brief description of the two options. These (2) M&V options will be performed as described below, one time immediately upon completion of the work associated with each energy conservation measure. This information will be collected and provided to the customer as a year "zero" M&V report. There will be no other energy measurements taken after year zero. Further, this Contract does not include a yearly M&V service agreement nor additional annual measuring or re -verifying of energy savings. Option A: Retrofit Isolation with Key Parameter Measurement is designed for retrofits where end-use "efficiency" or power draM can be measured or stipulated using manufacturers' perforinance specifications or one time measurements. Estimated or stipulat-M-11 energy consumption is calculated by multiplying manufacturers' information or measured variable times the stipulated hours operation for each period of operation. Some of the best applications for this option are individual loads or systems within a buildin'. where energy usage can be broken down to one or two primary, straightforward parameters. As part of the contract, both parties mu agree up front that the mainly stipulated parameters are reasonable, realistic and accurate, and may only be changed by a mutual agreed upon modification to the contract. I six AS - It. !1FJ9MMHMEM � - =,- a , ®r, # I I - I no =0 41 S11111JULJOHN U1 LIM 1UN01111t; r,11U1g7--Lht; UHUM UU11VFULUU M11MULILHIN U1 UIU PUSL-111 LdHUL1U11 e )Ulgj CUBSUMPLIOD UrU USVU LU 1110US 1 494 147, Wn "I project savings. Option D may involve measurements of energy use before and after the retrofit for specific equipment or energy en use, as required for proper calibration of the simulation program. Periodic inspections of the equipment may also be warrante Energy consumption is calculated by developing calibrated, hourly simulation models of whole -building energy use, or equipme subsystems. This is done in both the baseline mode and in the post -installation mode. Comparisons can then be made for t j (simulated) differences for a •"typical" weather year, or for weather and operating conditions that correspond to a specific year •duri either the baseline or post -installation period. KW.J,t I &I 1# 12-0 ill U if gugg air, I I It% *J n 1 r -AU 0 or. 1 It; I r.1614 it ry M -AR ra r, IM WOU1,71 N Ill I J_�= I Fis Iff UW -W It LOU I I I I I ltvf I, The base case model has been calibrated to actual energy consumption records of the buildings. This same model was then modifil to incorporate the c under this Performance Conlmzct. Any requests by the City for modifi-cations to the models' assumptions, set points, sequences of operation, or equipment efficiencim have been incorporated into the models and both parties agree that the models as included in the IGA are reasonable representations actual current and expected future energy use of the buildings. Annual savings will be calculated using the calibrated simulation building equipment before and after the measures are installed. 11 Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page I of 14 ESCO Date Customer ECM Descri tion J�nerRL��aControl S terns IL f[icient Tran�fgrmerj Mechanical Be_placeme Is p YED LGvm AC Installation Solar Photovoltaic Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page I of 14 ESCO Date Customer The following section describes the Measurement method and respective formulae in detail. ECM 1— Exterior Lighting Improvements and Controls The proposed metering and verification approach for this project is the International Performance Measurement and Verification Protocol (IPMVP) Option A. The pre -retrofit demand of fixtures shall be stipulated based on manufacturer's data. The post retrofit demand of a statistical sample of fixtures shall be measured with a calibrated power meter. Sample size shall be based on the following: Sufficient fixture types will be measured to account for at least 75% of the total energy savings. Fixture power consumption will be based on the average of the measured values. Operating hours shall be stipulated based on observed usage. The post -retrofit measurements will be taken once the retrofit is complete and those results will be used to calculate the savings for the to of the contract. The pre -retrofit and post -retrofit assumptions used for determining energy savings for this ECM, including fixture wattages and hours of operation are included in the Appendix of the IA. MUE7111-g-dr1it -1- 1 lit, I I I r, 11 1 Protocol (IPMVP) Option D. The calibrated engineering models are used to determine the savings of commissioned control system� As long as the control system is commissioned, this measure is deemed as performing. The owner is responsible for informing the Company of any changes made to the control system. Based on that information, the Company will inform the owner of the j ualitative impact of those changes to the savings. ECM 3 — Energy Efficient Transformers The proposed metering and verification approach for this project is the International Performance Measurement and Verification Protocol (IPMVP) Option A. transformers proposed for installation shall be measured including losses and efficiency to determine the post retrofit savings. Th� M4 term of the contract. -c7W1-6YTiTr71r6s-J4rT=fn, 7 17 =#7717LIFT11177111% of operation are included in the Appendix of the IGA. ECM 4 — Mechanical Replacements The proposed metering and verification approach for this project is the International Performance Measurement and Verification Protocol (lPMVP) Option D. Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 2 of 14 ESCO Date_ Customer Date The company has used Carrier HAP to model the energy savings due to this measure. The model has been calibrated to the electric bills of the facility. As long as the mechanical equipment is commissioned, this measure is deemed as performing. The owner is responsible for informing the Company of any changes made to the equipment. Based on that information, the Company will inform the owner of the qualitative impact of those changes to the savings. ECNI 5— Pool Pump VPD The proposed metering and verification approach for this project is the International Performance Measurement and Verification Protocol (IPMVP) Option D. The engineering spreadsheet model that has been calibrated to the volume and turnover rate of the pool is used to determine the savings of the commissioned pool pump VFDs. As long as the pool pump VFD's are commissioned, this measure is deemed as performing. The owner is responsible for informing the Company of any changes made to the equipment. Based on that information, the Company will inform the owner of the qualitative impact of those changes to the savings. ECM 6 — Gym AC Installation No savings have been claimed for this measure. ECNI 7 — Solar Photovoltaic The proposed metering and verification approach for this project is the International Performance Measurement and Verification Protocol (IPMVP) Option D. Helioscope has been used to model the annual production of solar energy to determine the savings of the commissioned Solar Photovoltaic panels. As long as the mechanical equipment is commissioned, this measure is deemed as performing. The Company shall install Data Acquisition Systems (DAS) that shall monitor annual production and associated local weather conditions that affect production and will report the results to the owner. The owner is responsible for informing the Company of any changes made to the equipment. Based on that information, the Company will inform the owner of the qualitative impact of those changes to the savings, Cost Savings under the Contract will be determined according to the following formula: Cost Savings = (Baseline Costs — Post Installation Costs) +/- Adjustments The following definitions and methodologies will apply: A. Baseline Costs® The estimated costs of fuel, energy or water consumption or wastewater production that would have been incurred if the CM had not been installed or implemented. Baseline Costs shall be the product of. (i) the Baseline amounts set forth in Schedule E and Schedule C, the utility rates. B. Post -Installation Costs. Post -Installation Costs will be the cost of fuel, energy or water consumption or wastewater production resulting from the installation and implementation of the CM. Post -Installation Costs will be the product of actual measurable savings together with the stipulated operation and maintenance and capital cost avoidance cost savings resulting from the implementation and installation of the CM. These cost savings have been negotiated and agreed upon by the Parties and there is no need to verify the agreed savings. Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 3 of 14 ESCO Date Customer--- Date Exterior Lighting For lighting ECMs, Co Bison Solutions established a baseline by performing a room by room lighting audit to determine the connected lighting load. The connected load was then multiplied by the run hours of the light to determine an electrical consumption in kWh for each fixture. Lighting usage (kWh) savings in general, was computed in the following manner: (FWE / 1000 x QFE x OHE) — (FWN / 1000 x QFNx OHN) Lighting demand (kW) savings in general, was computed in the following manner: (FIVE / 1000 x QFE) — (FINN/ 1000 x QFN) Where, FVV'E = Fixture Rated Wattage — Existing QFE =Quantity of Fixtures — Existing OHE= Operating Hours — Existing FWN= ECM Rated Wattage — New QFN = Quantity of Fixtures —Flew OHN= Operating Hours — New As an example application of these formulas, a hypothetical scenario will be discussed. Assume that in a particular room, there are currently five 60 -watt incandescent lamps. We propose replacing these light bulbs with five 23 -watt compact fluorescent lamps. Based on observation data, the existing yearly operating hours for those lamps is 2,000 hours but the room is only occupied for 1,000 hours per year. The following is then true: QFE=5, FWE=60, QFN=5, FWN=23, OHE=2,000, OHN=1,000 Using the above formulas, the usage (kWh) and demand (kW) savings can be calculated for these fixtures. Lighting usage (kWh) savings = (FIVE x QFE x INCE) — (FffWx QFN x OHN) = (60 x 5 x 2000)11000 — (23 x 5 x 1000)/1000 = 485 k" saved Lighting demand (kW) savings = (FIVE x QFE) — (FWNx QFN) = (60 x 5)11000 — (23 x 5)11000 = 0.185 kWsaved Since peak demand is established on a monthly basis, this savings is then multiplied by 12 to account for the annual reduced demand. Furthermore, since it is not typical that all of the connected lighting load will be turned on at the exact time that the building peak demand is established a demand diversity factor is applied to the connected load to account for this. Typically a value of 8 0% of the connected load is applied. Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 4 of 14 ESCO Date Customer Date- Uor HVAC ECMs, ConEdison Solutions used commercially available building energy simulation software that consists of TypicdT Meteorological Year (TMY) weather data that is provided by the US National Renewable Energy Laboratory (NREL). Use of TN4-r data ensured that the model does not overestimate or underestimate savings due to an extreme year of weather. Existing equipment energy efficiency ratings were estimated by age of equipment and overall visual condition. New equipment wl selected based off of required capacity and energy efficiency ratings. The difference between the two scenarios is the energy savi opportunity from the mechanical replacements. Carrier RA -P 4.80 was used to estimate the savings for the unit replacements at Community Center and City Hall. A screen shot belo shows some of its capabilities. "177103" FIAP 4.91 Input Data City Hall v1.0 11/0312015 ConEdison Solutions 08:49AM 1. General Details: Building Name [P] City Hall 2. Plants Included in this Building: Plant Name [P] Boiler [P] City Hall 3. Air Systems Included in this Building: System Name Mult. [P] City Hall 1/13 1 [P] City Hall 2/3 1 4: Miscellaneous Energy Name Process Load Energy/Fuel Type Peak Use Schedule Space heating/fan No Electric 5.0 kW Occ - Office Exterior Lighting No Electric 10.0 kW Light - Night 5: Meters Electric City Hall Natural Gas SoCalGas 6: Miscellaneous Data Average Building Power Factor 100.00 % Source Electric Generating Efficiency 28.00 % Additional Floor Area 0.0 W Hourly Analysis Program v4.91 Page 1 of 2 City Hall Input Data City Hall v1.0 11103/2015 ConEdison Solutions 08:49AM 1. General Details: Building Name City Hall 2. Plants Included in this Building: Plant Name Boiler City Hall 3. Air Systems Included ant is Building: System Name Mult. City Hall 1/13 1 Cfty Hall 2/3 1 4: Miscellaneous Energy Name Process Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 5 of 14 ESCO a Date Customer–,— Date— 5: Meters Electric City Hall Natural Gas SoCalGas 6: Miscellaneous Data Average Building Power Factor 100.00 % Source Electric Generating Efficiency 28.00 0/6 Additional Floor Area 0.0 ft' HAP 4.91 Input Data (EXISTING AND PROPOSED) Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 6 of 14 ESCO Date r. Customer — Date --- Uwe i A�iftu4l !�M"bni� ROW :17111 EKOVA Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 7 of 14 ESCO Date Customer Date -- Consolidated Edison Solutions, Inc, City of Baldvvin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 8 of 14 CSI'• Date Customer Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 9 of 14 ESCO- Date - Customer Date N T. ?. W W .7 r ". - ".- Notes: 1. 'Cooling Coil Loads' is the sum of all air system cooling coil loads, 2. 'Heating Coil Loads' is the sum of all air system heating coil loads. I Site Energy is the actual energy consumed. nx 5. Source Energy for fuels equals the site energy value, 6. Energy per unit floor area is based on the gross building floor area. Gross Floor Area ........................................... 56438.0 ft2 Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 10 of 14 ESCO Date Customer Date Consolidated Edison Solutions, Inc. City ofBaldArin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page I I of 14 aSCoDme___^` Custvmcc___Dats___-` Notes: 1 . 'Cooling Coll Loads' is the sum of all air system cooling coil loads. 2� 'Heating Coil Loads' is the sum of all air system heating coil loads. 3. Site Energy is the actual energy consumed. 4. Source Ene -', is the site enerRf divided br, the elepLricy-enerating efficiencli.(2E.0410. 5. Source Energy for fuels equals the site energy value. 6. Energy per unit floor area is based on the gross building floor area. Gross Floor Area ........ 56438.0 ft2 Conditioned FloorArea 56438,0 ft2 Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 12 of 14 ESC®, Date Customer Date Consolidated Edison Solutions, Inc. City ofBaldAin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Fonnulae Page 13 of 14 ESCO --- Date - Customer, Date- 1. Annual Coll Loads ii comii6nent 1. Notes: 1. 'Cooling • Loads' is the sum of all air system cooling • loads. 2. 'Heating Coil Loads' is the sum of all air system heating coil loads. 3. Site Energy is the actual energy consumed. 4. Source Ener , is the site ener, , divided bg the electric qeneratino efficienm 2&0%�_ 5. Source Energy for fuels -• the site energy value. 6. Energy per unit floor area is based on the gross building floor area. Gross Floor Area ....... ................................... 52500.0 ft' Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 0 of 25 ESCO Date Customer—, Date_— HVAC Energy> Use Electric— --katuralbas Fuel Oil Propane Remote HW Remote Steam Remote C MonthI THM IkWh ... ..... Ll nal nal . na ........... iI (na) na Jan 8,384 413 0 0 0 0 0 Feb 7,777 362 0 0 0 0 0 Mar 8,687 268 0 0 0 0 0 Apr 8,796 135 0 0 ...... ..... ... . 0 0 0 May 9,641 76 0' 0 0 0 0 Jun 9,895'35 0 0 0 0 0 Jul 13,976 4 0 0 0 0 0 Aug 14,876 4 0 0 ..... . . ... . ...... ... ... 0 0 0 Sep 13,509 15 0 0 0 0 0 Oct 10,002 57 0: 0 0 0 0 Nov 8,547 190 0 0 0. 01 01 Dec 8,8391 339, 0 0 0 01 01 Totals 1-22,932 1,8981 01 0 01 111 0 - 1 01 0=1 Notes: 1. 'Cooling Coil Loads' is the sum of all air system cooling coil loads. 2. 'Heating Coil Loads' is the sum of all air system heating coil loads. 3. Site Energy is the actual energy consumed. 4. Source Ener - - is the site enerW. divided bv the electric generating efficiencv 28.0%). 5, Source Energy for fuels equals the site energy value. 6. Energy per unit floor area is based on the gross building floor area. Gross Floor Area ........................................... 52500.0 ft' Conditioned FlrArea 52500.0 fl2 Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page I of 25 ESCO Date Customer- Date a a W• Notes: 1. 'Cooling Coil Loads' is the sum of all air system cooling coil loads. 2. 'Heating Coil Loads' is the sum of all air system heating coil loads. 3. Site Energy is the actual energy consumed. 4. Source Ener - - is the site enerW. divided bv the electric generating efficiencv 28.0%). 5, Source Energy for fuels equals the site energy value. 6. Energy per unit floor area is based on the gross building floor area. Gross Floor Area ........................................... 52500.0 ft' Conditioned FlrArea 52500.0 fl2 Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page I of 25 ESCO Date Customer- Date Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 2 of 25 ESCO_ Date_ Customer_ Data�� For pool pump VFD ECM, ConEdison Solutions established a baseline by cataloging existing pool circulation equipment, pool size, and discussing daily pool operations with local staff. Run hours of equipment are determined via these discussions and configuration of the system. The reduction in flow follows the pump affinity laws for power reduction. As flow is reduced, power is reduced by approximately 2.5 Ih power — the affinity law is actually a cubic relation between power and flow, but only in ideal circumstances. Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 3 of 25 ESCO Date Customer Date Total Savings 30,376 Assumptions Proposed Motor Namplate HP Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 3 of 25 ESCO Date Customer Date Energy Efficient Transformers kW Savings Baseline kW Losses Baseline kW Losses = No Load Losses + % Loading 2 * (Full Load Losses —No load Losses) The Baseline No Load & Full Load Losses are based on the kVA size of the transformer and are in a table in columns F, G & H on the "Losses Reference" tab. Baseline Annual Additional kW from A/C Peak Baseline Annual Additional kW from A/C = (Baseline kW Losses / 3.52) * A/C System Performance (k /ton) Powersmiths kW Losses Powersmiths kW Losses = No Load Losses + % Loading 2 * (Full Load Losses — No load Losses) The Powers miths No Load & Full Load Losses are based on the kVA size of the transformer and are in a table in columns B, C & D on the "Losses Reference" tab. Powersmiths Annual Additional kW from AX, (Peak), Powersmiths Annual Additional kW from A/C = (Powers its kW Losses/ 3.52) A/C System Performance (k /ton) kW Savings = (Baseline kW Losses + Baseline Annual Additional kW from AIC) (Powersmiths kW Losses + Powersmiths Annual Additional kW from A/C) Notes: The constant 3.52 is based on: I ton of cooling = removing heat at the rate of 3.52 thermal kW. The "A/C System Performance (kW/ton)" is kW per ton of cooling required tooffset the transformer losses. any systems require 1.75 kW per ton of cooling. Very efficient systems may be as low as 0.5 kW per ton. For transformers in rooms with cooling, the ESP Calculator uses 0.75 kW per ton to be conservative. For transformers located outdoors or in uncooled rooms the ESP Calculator uses 0 kW per ton. 2. kWh Savings Baseline kMLh Losses Baseline Annual kWh from Transformers = (Baseline kW Losses Normal Operation * Equipment Operating Hours/Day * Equipment Operating Days/Year) + (Baseline kW Losses Outside Nonnal Operating Hours * (24 * 365 - Equipment Operating Hours/Day * Equipment Operating Days/Year)) Baseline Annual Additional kWh from A/C = (Baseline kW Losses Normal Operation / 3.52 * A/C System Performance (kW/ton) * Equipment Operating Hours/Day * Equipment Operating Days/Year) + (Baseline kW Losses Outside Normal Operating Hours) / 3.52 * A/C System Performance (kW/ton) (24 * 365 - Equipment Operating Hours/Day * Equipment Operating Days/Year) Consolidated Edison Solutions, Inc, City ofBaldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 4 of 25 ESCO Date Customer Date- Total Annual Baseline kWh Losses = Baseline Annual kWh from Transformers + Baseline Annual Additional kWh from A/C 0 Notes: The constant 3 *52 is based om I ton of cooling = removing heat at the rate of 3.52 thermal kW. The "A/C System Performance (kW/ton)" is kW per ton of cooling required to offset the transformer losses. Many systems require 1.75 kW per ton of cooling. Very efficient systems may be as low as 0.5 kW per ton. For transformers in rooms with cooling, the ESP Calculator uses 0.75 kW per ton to be conservative. For transformers located outdoors or in uncooled rooms the ESP Calculator uses 0 kW per ton. Powersmiths kWh Losses Powersmiths Annual kWh from Transformers = (Po wersmiths kW Losses Normal Operation * Equipment Operating ours ay * Equipment Operating Days/Year) + (Powersmiths kW Losses Outside Normal Operating Hours * (24 * 365 - Equipment Operating ours/ ay * Equipment Operating Days/Year)) Powersmiths Annual Additional kWh from A/C — (Powersmiths kW Losses Normal Operation / 3.521 A/C System Performance (kW/ton) * Equipment Operating Hours/Day * Equipment Operating I 1ays/Year) + (Powersmiths kW Losses Outside Non -nal Operating Hours) / 3.52 * A/C System M Performance (kW/ton) * (24 * 365 - Equipment Operating Hours/Day * Equipment Operating Days/Year) I Total Powersmiths Annual kWh Losses Powersmiths Annual kWh from Transformers + Powersmith Annual Additional kWh from A/C I kWh Savings = Total Baseline Annual kWh Loersmiths Annual kWh Loss(z Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 5 of 25 ESCO_ Date -- Customer - Date_-_ Solar Photovoltaic Design 1 W sr'taw W �1� STION %fta*41" b.~ AC W N3W Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 6 of 25 ESC O Date Customer- Date- AP W. RMU 4RR tom Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 6 of 25 ESC O Date Customer- Date- tom 10. A4" kls) 'F .�4 i- Anerbms%bkx0404 ro t A..A Gk" Wx^lYePti50- "e-1- 1, MA -W h*"W d IMW Vj*I bp^ap.1 i'Wln 15% C7% At—k- I' V.W-m- ".d$d pw. W-, W.3—ftr-M3 " S.W�. MW6 *Wk T". 4 W Qrl-� 8r C -Ta FM 4" r—pX.1 C., OW.I. TV '13k 3 O'gAM-WA' 77fb'?-S5 Vk swam F* 'IMhW OL G.= 776WI-3 rl�'-A C r 0 0 r, 0 r.�ara asci W O.px 7TI OZ -.A Wdke- ywt— CaT—p—�Spl-g U'-Sk AC %~ D— Q-- A"UC-,4 7—q, -X,% Od'4. Oko-t-umv- apMeoq""-I 440 ftft. 'a Na .m3HaF:arm VA; " I Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 6 of 25 ESC O Date Customer- Date- Consolidated Edison Solutions, Inc. City of Ealdv�vin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 7 of 25 ESCODate ._... C omen. — Date C.w - i "'s`a etd+a• 3a U a'a ro""4 'kiVat rL$a4hia ..c;."W spa N: �,ug nx` hesd$CM % .AL4%aFmR19 1p. bSBLS �"NY66s^{Km" $a`iRdn%i";g,wulmr.LfiF � r"�.td#*„m�trrrct i `"+➢:.4i u,:;aa^� 'da'xi4r o -W iW".a "S'tx°2 4` r5€'�'3• Sd" J*R �"YW; #� sa grs la,yr+r. ty �ra{i,3?MBHEx A'sWg}1 aWcga G` bfNPTua+. {6gra^,x#°x ".,i#k �.`.�" Fh"fi ar3 iw,' d 4 'W'Arz a SrL [S"J_i 9'63 Y"" 4'W341" 9"t anF S 'm410 vJre .aE .f ,i.¢St IV MA :s' 17k as .N7 „"7 F°LdL F'WATIZ wzrs+er., a+-.swW*a' iLl 03134'3"` "„»,4 IO 6"€t'. re, 0u' rvem' 7 R. h VNI<N¢PwU&v a :41,477" COCwt`..: ,•mak Vf `wi!�:.. Fc'o ti`s �*I (19 S P .t 1019 Ad IP PUx V 10 -MY' "a0'* :a0 Sgt` 510 Consolidated Edison Solutions, Inc. City of Ealdv�vin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 7 of 25 ESCODate ._... C omen. — Date Design t 'I , 1, ftev:rt UA S y%t ana Wttv,t;;s RfS`� ds`dSTION a i4 eMaFn i �ftixibjx '""v 0 &.'wF 7.�'zi {a 'tT^eStA 'xi P<% 4'Opt 'Gli'iGfW'.+i.i#n nK'.tfb'rf5 LYN'. MOsF.R . the «,°k.�d Px `, fl •4 at 9xrss r,a � x iRattza.. S;r;tab 'M$ qw' r:x..% 111.;@4" "AFF {Px YMs� d>r r4.b.Ws 5�.3ta �ttkkP"utK,}W+ara3eA.�'da5:'ai�v^i �hm.al R,.ar. T i A "a All— :"+raf.'"Uie FY..s`4Au"0.�df%FtwMrKm' 7.�'zi {a 'tT^eStA 'xi P<% 4'Opt 'Gli'iGfW'.+i.i#n q "TAail&&:ik iYf lCP.kv K+r «,°k.�d Px `, fl •4 at 9xrss r,a � x iRattza.. S;r;tab .3,Me, w4#5.40QI. r4.b.Ws fD% T Y., ,5 ,: 4 S aa: "*a "ga a F. ,x 'kr r gfaa?* ,no at. Dc UI, 1 LIN C...... wOo4a : sir ,.,a cItk 9 t,V'f 15.5 3 Pv ra <r t. & team q+. "q CIO& Afu4 40bav Two; A U'r..'.eoc, re's 7-a O 714'1" mysx�gG Nsmk'W ffi£-d: '. rt4v'w.t4=Gn:. Sot 'tT^eStA 'xi P<% 4'Opt 'Gli'iGfW'.+i.i#n M a : � &'adm�waxdxm 445 -,le: ASA 0..T-smbs . I'm 4 S aa: "*a "ga a F. ,x 'kr r r r "ST, IV., AW1s-1, 9 t,V'f 15.5 3 Pv ra <r t. & team q+. Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 8 of 25 ESCO _ ..,.,. Lute Customer Date- compon6flis & "N tog:,irnez '%d�"hbuWsv ®q]4dE tiv�!2%P6r f g � 9S� 4a�d�4wµ ��x� Ptiexmm �aAtm S'rt'aattaam rzry n.aM. :fie eta«.�4"5,am k f „ Yi!§�,fl l e.dA :wsyy tiaasa 1 C,.r.8ama^N .V 17-4"W. 3iYA4,�N lii&&6vr Q�.,N4'i'Y«fik SS"3-7 &,'} Consolidated Edison Solutions, Inc -City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 9 of 25 ESCC :. Date Customer Date Design 1 A R�*porl W I-Sy"avo, Wlf,.' -K151 Mpwa*r Ar STION OIAM% b"A.m LUPI L—I 010. 1 R It- S W M, im, fi'b Ay sy% -""/ :Wv M'a q U (';4'rA . 117 V;), IRE 1" \' % '- 'A' ire= 4- aYWA 4 k' ON% V—ft. 7 �1101—')P Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 10 of 25 ESCO Date Customer- Date- im, fi'b Ay sy% -""/ 1" \' % '- C"WO D—eom. 09 r,,A U.Nk aam*Aw C—W Sr, I rpA. HW b mdw�. *kV*APW b**WW 'rW i' I'A W, r d It I V� NO. 4. T t4v Aftso '�. AAM kIWf40ft* 5hwd V-6— I WA- A�� k., RO—it" 1175P, R koti, yr .we hfts S.Aw 197SA G. M.S, akav'". b G." Im IWI P-47�'t 5CA 4 c7i �11 C C C-'TOAWX kmu&2 FLOW—s Im 4iAis Olt Aft. M3: 7.11MI11 Opi m. DC G&W, 'O'Dek? filk 0 a C, C A z OC M.r�d 1, ,CaTS OQ�A o,— G.W r.N7—Wb—!SpftW V emwff tp sr" T— At$~ D -M A.'Q aA..W' C..T-4 NIX U. kA 101 IM GWW'a"Y'M'n VA., Am— 46-- G'M11-5 3 W Sow Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page 10 of 25 ESCO Date Customer- Date- ac0h"p0r'�'?Afi '& wvnqe4 4� CI -9 VIA- SVkV SIR. 91 T lit -WIW ftwkift C ' d_ Wei...:. OW AWO I ��' —I VOT"14 4, CITA W NX YIO '& wvnqe4 VIA- SVkV SIR. 91 T lit -WIW ftwkift C ' d_ lb "M.A* T—w- *� M.W. r'ide, I ��' —I VOT"14 4, CITA W NX YIO Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule F: Savings Measurement and Calculation Formulae Page I I of 25 ESCO Date Customer Date_ improvemen�measures identified in Schedule B of this agreement. T�Ote that project completion is linked directly to the star-) date of the project and issuance of a notice to proceed (NTP) by the Customer to the ESCO. Any delays in starting the project will prolong the completion of the project by the same amount of time or longer. The ESCO and the Customer need to be aware that all responsibilities for all parties involved have to be executed in a timely manner, or the schedule and cost could be impacted. The project schedule is based on the critical path method. This process uses milestones to group similar activities and tracks their interaction throughout the project in order to define the shortest path through the project and further, to identify those tasks that cannot be changed without extending the project completion date. The schedule presented is preliminary, as without the contract, ESCO cannot secure commitments for labor and deliveries from subcontractors, material suppliers, and manufacturers of the equipment. The first critical activities for the schedule involve the engineering design - submittal—,approval and grocureMeDt Of eQUipment and items. The schedule will be revised to accurately reflect those tasks that cannot be accurately completed until the delivery of the key components. Further this schedule will be progressed as work is completed so that any modifications to the sequenc+ of events can be altered to meet the completion date. Finally, the ESCO will provide project closeout documentation including operation and maintenance manuals, as -built drawings, and warranty information at the conclusion of the project. In addition, training will be conducted for owners' personnel prior to turning over the equipment. 1#- a of the project. Consolidated Edison Solutions, Inc City of Baldwin Park Energy Performance Contract Schedule G: Construction and Installation Schedule Page 1 of 2 ESC O- Date Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule G: Construction and Installation Schedule Page 2 of 2 ESCO__ Date_ Customer- Date- Systems Start -Up, Commissioning andT est & Balance Responsibilities At or shortly after specific HVAC, Mechanical and control system CM group substantial completion, ESCO will commence with three (3) components critical to verifying the level of system performance and energy savings intended by the project design are actually realized after project final completion. These final assurances to the success of this project are: 1. Equipment/System Start -Up 0 Provide trained personnel to perform installation check-out and startup of all new and upgraded equipment and building systems. 2. Commissioning 0 Professional engineers and other qualified personnel will perform design, construction and post -construction document review, site inspections and operational/functional testing to ensure all new and upgraded building systems operate properly and function as intended and per the design documents. 3. Test & Balancing 0 AABC or NEEB Certified technicians will perform pre- and post- hydronic and air system measurements and balancing at all HVAC equipment scheduled for replacement, refurbishment or retrofit under this project scope. Upon completion of the construction o speci ic measures an wit support rorn t e insta ing contractors, ESCO will arrange for highly qualified, factory trained personnel to perform pre -check and start-up of all new and upgraded equipment and building systems to ensure factory specific check-out and start-up requirements are adhered to. All required pre -startup systems checkout and startup activities will be properly documented on manufacturer factory provided forms, signed and dated by the respective technician(s). New and Upgraded System Commissioning Commissioning is a systematic process of ensuring new and existing equipment and building systems perform interactively according to the design intent and the owner's operational needs. This is achieved beginning in the design phase by documenting the design intent and continuing through construction, acceptance, and the warranty period with actual verification of performance, O&M documentation verification, and the training of operating personnel. ESCO will perform these tasks directly on specific conservation measures and will work with the City Maintenance staff and employees to assure these services are properly provided. Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule H: Systems Start -Up and Commissioning; Operating Parameters of Installed Equipment Page 1 of 3 uzc=`MIMMMMMMMNMMM• '#� During the design phase: 10 As the engineer of record, ESC O will ensure its design team applies commissioning concepts to the design, e.g., clear and complete design intent documentation is developed and commissioning focused design reviews are conducted. 0 or with all equipment manufacturers and subcontractors to include the same level of commissioning in their equipment information and quotations and ensure that they are prepared to fulfill the requirements of the commissioning plan. During the construction phase: a Work with all manufacturers and contractors to ensure that ESCO's design intent is being met. 1� Work to ensure that all equipment documentation is obtained from the contractor and that • and start-up guidelines are met. 9 Work to ensure that the installing contractors follow proper pre -functional testing and functional performance testing procedures and complete all proper documentation. During the post -construction p ase: • Work with the equipment manufacturers and contractors to ensure that they update and organize all equipment O&M manuals, and provide complete sets to the maintenance staff and others as required. • Work with the contractors to confirm that they perform thorough step-by-step operational testing of all equipment to ensure that the equipment performs according to the design intent. ESCO strongly supports facility operations personnel taking part in this process as part of their hands- on training. • Provide a summary/draft O&M manual on all equipment and • the contents of this summary manual at the first training • ESCO will participate in these training sessions as an advisor to the contractor and to the District maintenance staff. • Provide information documented during the commissioning process to the District facilities maintenance department for future reference and ongoing commissioning. F4VAC equipment Test & balance • In an effort to confirm and document the current performance of the existing HVAC equipment scheduled for replacement and/or retrofit, a qualified test and balance technician will measure • record pertinent information of the • equipment prior to equipment disconnection and removal. • To ensure the new equipment is meeting design criteria and operating per manufacturer's ratings and specifications, a qualified test and balance technician will take pertinent measurements and readings of all new equipment after all services to the new equipment has been connected and fori-nal factory start-up of the new equipment has been performed. Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule H: Systems Start -Up and Commissioning; Operating Parameters of Installed Equipment Page 2 of 3 ESCO__ Date_ Customer 4 Date Tlyical measurements for the of the pre- and post -installation will be: P • General: • Equipment manufacturer & model number • Equipment nameplate data • Equipment configuration • Electrical motor information • Hydronic (chilled water & hot water): a Entering coil water temperature Leaving coil water temperature Coil pressure drop M Coil water flow rate o Air 01 Return, outside and supply air temperature 0 Return, outside and supply air flow rate IN Coil pressure drop • Equipment to be tested (where applicable): • Air Handling Units • Roof -top Units • Air Distribution Systems and Components (new installation only) • Test and balance work to be performed as part of this project is intended to be specifically equipment level only (where replacement or refurbishment is planned). • Test and balance services not included in this project: • Existing equipment and system components not replaced, repaired or modified by work performed under this contract. • Existing duct/air distribution systems or related ancillary system devices such as variable air volume ten-ninal units, fan powered boxes, air volume dampers, splitter dampers, etc. • Existing hydronic/piping distribution systems or related ancillary system devices such as balancing valves, control valves, circuit setters, strainers, etc. Consolidated Edison Solutions, Inc City of Baldwin Park Energy Performance Contract Scbedule H: Systems Start -Up and Commissioning; Operating Parameters of Installed Equipment Page 3 of 3 Customer—_ Date_ 111111 � ill lllliii 1111111� 11111111 11ji'llp by the Customer as part of this Contract. The required maintenance will 1-1- . e .. edeoperaonand maintenance manuals. The ESCO will submit the installation, operation, and maintenance manuals prior to final completion and acceptance of work. The manuals will also contain equipment cut sheets, warr anty information, and as -built drawings for the lighting, HVAC equipment and electrical equipment. It is understood that the Customer will perform the maintenance as required by manufacturers' documentation. The ESCO will rovide one manual for the Customer, which will show all maintenance items or activities forthe e(iuii)ment provided as i` 1`t'. If the Customer does not perform the maintenance in accordance with the manufacturer's guidelines, the energy savings will be affected. Consolidated Edison Solutions, Inc, City of Baldwin Park Energy Performance Contract Schedule I: Customer's Maintenance Responsibility 2� Customer, Date- Staff and End User Training, Education & Support To ensure that proper and efficient systems operations are well documented, ESCO will provide training materials and instructional sessions to appropriate staff and contractors. Our training efforts, which will address the more complex conservation measures installed or influenced, are built on the following core elements: Communication and Involvement - Effective communications and involvement with the people and organizations that ultimately will be responsible for maintaining, using and operating the new and upgraded systems are part of the training process. By involving staff and subcontractors early in the process, we can ensure the Customer maintenance staff and employees are ready, willing, and able to operate the systems as designed. Documentation and Manuals - Proper documentation also plays a critical role in the successful project close-out and training. ESCO will provide close-out manuals that will include test and balance & commissioning reports, engineering and as -built drawings, equipment data sheets, spare parts, equipment and contractor warranties, etc. Long term success of the operation of the more complex measures will be enhanced with guidelines, guidebooks and manuals upon which the staff and subcontractors can rely. ESCO will provide manuals that will specify operating parameters and procedures to be maintained for optimal savings, O&M requirements, name and contact of vendor, measurements to be made to ascertain operating efficiency and frequency of measurements and start up and shut down procedures. Hands-on Operator Training Sessions - Providing sets of manuals and operating guidelines will not be enough to ensure the proper maintenance and operation of the equipment we install, modify, or affect. ESCO advocates actively involving the Customer's operations and maintenance staff in the commissioning process as the first step in our training and support responsibility. ESCO will provide classroom style training sessions as necessary and ESCO will organize demonstrations as appropriate to provide as much meaningful experience to the maintenance and operations staff as possible. 1746- We- hevalla"'111 - a - . K11,14 1,M I NO ROM I IN E XAR-1 01#10 KJ I *J ESCO shall provide the Customer with a list of the conservation measures where operation and maintenance training will be provided (typically HVAC, mechanical, controls, and lighting). Based on that list, the Customer will provide the ESCO with a list of staff names and titles that will be trained for each CM group. ESCO will work with the Customer to coordinate and schedule the date, time and location of the required trainings sessions for each CM group. The training will be conducted upon (or Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Perfonnance Contract Schedule J: ESCO's Training Responsibilities Page I of 2 ESCO Date Customer- Date- Operations and maintenance of the new and affected systems is one of the most important aspects of ensuring continuance • energy savings for the long term. Integrating O&M oversight with other aspects of performance verification not only assures that the systems will operate as intended, but more importantly, helps the system operators and users understand what the design intent is and learn how to improve the operating efficiency of the system as conditions change. This results in the most labor efficient, structured, and cost-effective method of maximizing system performance, while assuring continuous energy savings. Proper maintenance and operation of the energy systems at the affected facilities is vital to ensuring the proiect benefits are achieved and that new, upgraded and affected equipment and systems operate at maximum efficiency. During the construction period ESCO will develop a consolidated summary of warrantee periods and maintenance requirements for all new equipment, and a schedule for annual, semi- annual, quarterly and monthly O&M work. These activities will be closely coordinated with the Customer's Facilities Maintenance staff. O&M activities • affected facilities are currently performed by a combination of Customer personnel and outside contractors. It is proposed that Customer personnel will continue to perform routine, emergency, scheduled and non-scheduled maintenance, repair, and replacement of equipment installed under this wniin z. -if continuing service agreements. Finally, to help guarantee a successful O&M process, after the project is complete and throwhout the project performance period, a representative from ESCO will meet with Customer facilities maintenance personnel (up to 16 hours per year) to review previous O&M activities and documentation and discuss upcoming O&M requirements. Upon completion • the annual O&M review, ESCO will provide a written report detailing O&M observations and recommendations to the Facilities staff. Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule J: ESCO's Training Responsibilities Page 2 of 2 ESCO Date Customer ___ Date- Ly I'q Ig # gwv t# I a 1 &93 rM I* HIP 1MO) t10 Ito tv) IM2 1 1MIYAam t .111472 tiger; Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Schedule K: General Conditions Page I of I ESCO Date Customer Date- Consolidated Edison Solutions, Inc. City ®f Baldwin Park Exhibit I: Form of Performance Bond / Construction Bond Page 1 of 1 Exhibit 11 (11) IMAHME"AM11- WHOM Consolidated Edison Solutions, Inc. 3 101 W. Dr. Martin Luther King Jr. Blvd., Suite 110 Tampa, FL 33607 ("ESC®") Re: Energy Performance Contract for City of Baldwin Park, California Uity of Baldwin Park, Calitbmia hereby serves this—Ilotice to Proceed with1l'ork pursuant to the Energy Performance Contract dated ("EPC") between City of Baldwin Park, California and Consolidated Edison Solutions, Inc. Signature MR Date: Consolidated Edison Solutions, Inc City of Baldwin Park Exhibit 11(ii): Notice to Proceed with Work Page 1 of 1 Exhibit 11 (H) The undersigned ustomer having entered into an Energy Performance Contract dated with ESCO, does hereby certify that the scope of work listed in the table below has been substantially completed as defined in this agreement on the date shown below for Substantial Completion Acceptance, Please note that the commencement of the equipment warranty will adhere to the dates initialed in the table below. Agency also acknowledges that the energy conservation measures have been designed to perform according to the operating schedules and set points agreed upon and defined in Schedule I of this Contract. A final punch list is hereby attached, with fulfillment of this punch list a requirement for acceptance of final completion. Equipment is of a size, design, capacity and manufacturer as submitted to Customer by ESCO, and its authorized agents and representatives, is in good condon and has been satisfactorily delivered and installed. Signed: Name- 'ritic: Date: SUBSTANTIAL COMPLETION Consolidated Edison Solutions, Inc. City of Baldwin Park, CA Signed - Name: Title: ---- Date: Consolidated Edison Solutions, Inc. City of BaldvAn Park Energy Performance Contract Exhibit H(ii): Certificate of Substantial Completion Page I of I 1�•frYifi�* Exhibit 11 (111111) Certificate of Acceptance — installed EquWiment and Energy Conservation Measures PROJECT TITLE: Ene y_Perl`6rmance,_C91=ct .. ............... .... .... ... CUSTONMR: Cit_ ofBAAwin Park. CA LOCATION: ESCO: Consolidated Edison Solutions. Inc. SCHUILYTUS), U114 UIUL UIC P41-LICS HUTC r LHUL UIQ PV%JCUL HUS tOCH ILWJr r rIII a Vie coTfAtractr ocuments as of Accordingly, Customer accepts the project as being fully completed and may occupy and utilize the premises. All guarantees and warranties that have not commenced by the date on the certificate of partial occupancy, if applicable, shall commence as of the above completion date. Customer accepts the project as being fully completed and assumes the responsibility for maintenance, custodial care, and utilities for the premises. ESCO remains responsible to correct errors and omissions discovered subsequent to the execution of this document and to respond to claims made under applicable warranties. By ESCO Date By Date Customer Consolidated Edison Solutions, Inc. City of Baldwin Park Energy Performance Contract Exhibit H(iii): Certificate of Acceptance Installed Equipment and Energy Conservation Measures Page I of I ESCO Date Customer - Date- STAFF REPORTti TO: Honorable Mayor and City Councilmembers ITEM NO. 1� 3 FROM: Rose Tam, Finance Director DATE: June 20,2016 0-1( SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK CONFIRMING THE ADVISORY BOARD'S REPORT AND LEVYING THE ASSESSMENT IN THE tWIN PARK CITYWIDE ASSESSMENT DISTRICT FOR FISCAL YEAR 2016-17 The purpose of this staff report is for City Council to approve the IT budget and set the assessment rates for FY 2016-2017. FISCAL IMPACT Upon, the finaladoption of the recommended FY 2016-2017 Business [mproveniencrax I IT1± udget and the approval of the resolution to levy the assessinent. the City will be enabled to collect and spend these funds. It is likely that allocation of these funds will result in a savings to the General Fund ofapproxiniately $188,000. RECOMMEND Staff recommends City Council approve the FY 2016-2017 Business Improvement Allocation Budget and approve Resolution No. 2016-125, entitled "A Resolution of the City Council of the City of Baldwin Park, Confirming the Advisory Board's Report and Levying the Assessment in the Baldwin Park Citywide Business Improvement District for Fiscal Year 2016-2017." BACKGROUND BIT Budget At their City Council Meeting on March 2, 2016 the City Council approved the designation of the Executive Team as the Business Improvement Advisory Committee. Thereafter, the Business Improvement Advisory Committee met on March 22, 2016, in attendance was the Chief Executive Officer, Police Chief, Public Works Director, Finance Director and the Recreation and Community Services Director. On April 6, 2016 the City Council approved the following budget as recommended by the advisory committee. *Additional 4 issues approved on April 6, 2016s City Council Meeting ($6,595 for May, $19,785 for FY 2017) "Economic and Downtown Services can include Economic Anal;ysis reports and studies and consultin_ for the coordination of Downtown events and is recommended for FY 2015-16 and 2016-17. ($3 1,000 for FY 2016 and $3 1,000 for FY 2017) "Approved as an amendment by City Council April 20, 2016 for $8,000 2016-2017 BIT Resolution June 20, 2015 Page 2 Addition to the above choices the following items were considered for funding, but not recommended for approval with this funding for this time. — — ------ . .... -Typ—e—of �—Ost---- Cost San Gabriel Valley Economic Partnership Membership 7,500 State of the City Address 8,500 Spring _E.ggHunt 11,500 Halloween Fest 8,500 Sub -Total 36,000 BIT Assessment In 1989, the City Council approved Ordinance 842 which established a City Business Improvement D strict (BID) that allows for an assessment (or surcharge) on each business license of between 75 to 90 percent of the Business License. The ordinance provides that the funds can be used only for the following purposes: 1) Decoration of any public place, 2) promotion of public events which are to take place 3) furnishing of music in any public place, 4) the general promotion of business activities. The ordinance requires the advisory committee to recommend a budget and State Law requires that a public hearing be held to adopt the resolution levying the assessment. LEGAL RE211KIV T-,Ve Citv Attornev has reviewed and .ii roved this rel2ort. ALTERNATIVES As an alternative the City Council may opt to fund the programs in a different manner than recommended. Additionally the City Council could decide not to levy the assessment which would likely result in a cost to th* General Fund of up to $188,000 to retain the same level of City services. ATTKUMENTS Resolution No. 2016- 175 Advisory Committee Report - April 6, 2016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ItALDWIN PARK CONFIRMING THE ADVISORY BOARD'S REPORT AND LEVYING THE ASSESSMENT IN THE BALDWIN PARK CITYWIDE BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2016-2017 WHEREAS, the City Council has previously ordered the formation of the Citywide Business Improvement Area (the "Area") pursuant to the terms and provisions of the Parking and Business Improvement Area Law of 1979, which has been superseded and replaced by the Parking and Business improvements Area Law of 1989, being Part 6 of Division 18 of the Streets and Highway Code of the State of California (Section 36500 et seq.) (The "Law"); and WHEREAS, the City Council has appointed an Advisory Board for the purpose of making recommendations to the Council on the expenditure of revenue derived from the levy of assessments, on the classification of businesses, and of the method of basis of levying the assessments pursuant tothe Law; and WHEREAS, the Advisory Board, comprised of the Baldwin Park Executive Team has made recommendations for Fiscal Year 2016-2017 for which assessments are to be levied and collected to pay the costs of improvements and activities described in the Attachment "A" and WHEREAS, The City Council did give notice of the time and place for the public hearing on the question of the levy of the proposed assessment; and WHEREAS, at this time, the City Council has heard all testimony and evidence and is desirous of proceeding with the levy of an annual assessment for said Area. NOW, THEREFORE, THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE ASF S: SECTION 2. The City Council hereby orders the programs and activities to be carried out as set forth in the Advisory Board's recommendations at Attachment "A" and orders the annual levy to the Area as shown and set forth and described in said Report as Resolution of Intention. SECTION 3. The Assessment as set forth and contained in said Report is hereby confirmed and adopted. SECTION 4. The adoption of this Resolution constitutes the levy of the assessment fj the Fiscal Year commencing July 1, 2016 and ending June 30, 2017. Resolution 2016-125 Page 2 SECTION 5. The estimates of costs, the assessments, and all other matters as set forth in the Advisory Board's Report pursuant to the Law, are hereby approved and adopted by the SECTION 6. Written protests were not received from the owners of businesses in the area which will pay 50% or more of the assessments to be levied. SECTION 7. A copy of the Advisory Board's Report and the system of charges, including the classifications of businesses and the amount of the annual charges shall be filed in the Office of the City Clerk and open for public inspection. [a I WK91 0 DOXII I OWN I R1 I MAYOR UAJV1Lt1, Ut, Z, 1, Alejandra Avila, City Clerk of the City of Baldwin Park, do hereby certify that the foregoi Resolution No. 2016-125 was duly and regularly approved and adopted by the City Council of t City of Baldwin Park at a regular meeting held on 20th day of June, 2016 by the following vote of t Council: I AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: ALEJANDRA AVILA I': - t � ! � �,. i TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance DATE: June 20,2016 1. , 9i 1 W WN 0 ."i W 00*111010,11 WAIMMIL-11 - I SERVICES SUMMARY The City Council directed staff to issue an RFP for independent professional annual audit services. Of the three firms that were invited, the Pun Group and Vasquez & Company came to the Audit Committee Meeting to give oral presentations of their proposals on Thursday, May 26, 2016. During presentation, representatives from both firms answered all questions asked by the members of the Audit Committee and City Council including fraud detection and prevention. FISCAL IMPACT The average annual professional fee will not exceed $63,500, with a total fee over a four year period of $254,000. The proposal includes the option to extend the contract for two one-year periods for $140,000. The projected cost to the General Fund will be $56,000 and to the Successor Agency will be $6,000 for fiscal year 2016-2017. RECOMMENDATION Staff recommends the City Council select either the Pun Group or Vasquez & Company to provide independent professional annual financial audit services for the next four years ending June 30, 2019, with an option to extend for two one-year periods ending June 30, 2020 and 2021, respectively; and to authorize the Mayor to execute a contract, subject to review and approval of the Contract by the City Attorney. BACKGROUND The City is required to have its financial records, transactions, procedures and policies audited on an annual basis by an independent audit firm. For the past two years the firm Brown Armstrong performed the annual audit. The specifications required that the audits be performed in accordance with auditing standards generally accepted in the United States and the standards applicable to financial audits under the Government Auditing Standards issued by the Comptroller General of the United States. The scope of services includes a financial audit and preparation of the financial statements of the following: • City of Baldwin Park, including the preparation of the City's Comprehensive Annual Financial Report (CAFR); • Preparation of Annual State Controller's Report for the City; • A single Audit of Federal grants to be performed to meet the requirements of the U.S. Office of Management and Budget (OMB) Circular A-133; Selection of Audit Firm for Annual Audit Services June 20, 2016 Page 2 - - --- --------- - -------- . ........... An agreed-upon procedures review of the calculation of the City's Appropriation Lim (GANN), as required by Sectionl.5 of Article XIIIB of the California Constitution; A management letter containing any comments or recommendations resulting from th firm's review of the systems of internal controls in connection with financial audits; and A report communicating information related to the audit to those in charge of governanc at the conclusion of the audits. I Below is the summary of proposed audit fees from the two firms: ALTERNATIVES In the case the City Council does not select either the Pun Group or Vasquez & Company; City Council will direct staff to invite other finns who submitted the audit proposals to come for another presentation. MIM11 — N o -M WI100 t) M I I I W.Ma IN I . I . I I I I I I I I 98a , AGENDA BALDWIN PARK FINANCE AUTHORITY JUNE 20� 2016 7:00 PM SPECIAL REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (6 26) 960-4011 80 Manuell-ozano - Chair Monica Garcia - Vice Chair Cruz Baca Board Member Ricardo Pacheco Board Member Susan Rubio Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS PORFAVORDEAPAGARSUS TELEFONOS CELULARES Y06EPENSDURANTELA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The Public is encouraged to address the Housing Se invita al p(iblico a dirigirse a la Agencia nombrada - A . Authority on any matter posted on the agenda or on any agenda, para hablar sobre cualquier asunto public.ii en la other matter within its jurisdiction. If you wish to address agenda a cualquier tema que est6 bajo su jurisdicci6n. Si usted the Board, you may do so during the PUBLIC desea /a /ii /.Id de dirigirse a la Agencia, podri hacerio COMMUNICATIONS period noted on the agenda. Each durante e/ periodo de Comentarios del POblico (Public person is allowed three (3) minutes speaking time. A Communications) anunciado en la agenda. A cada persona se Spanish speaking interpreter is available for your le pennite hablar por tres (3) minutes. Hay un int6rprete para convenience, su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authori that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E Pacific Avenue, 3r1 Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 1I FINANCE AUTHORITY SPECIAL REGULAR MEETING — 7:00 PM ROLL CALL Board Members: Cruz Baca, Ricardo Pacheco, Susan Rubio, Vice Chair Monica Garcia and Chair Manuel Lozano 111111111:01:114 LOWSLOijilITAIJOILOM1111 011111111111 THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate andlor schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL comiWN No se podra tomar acci6n en alg6n asunto a menos que sea incluido an /a agenda, o a menos que exista a1g6na emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Difigir personal a investigar y10 fUar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobiemo §54954.2] PUBLIC HEARING 2. CONDUCT A PUBLIC HEARING FOR FISCAL YEAR 2016/2017 BUDGET AND APPROVE RESOLUTION NO. FA 2016-005 OR, IF NECESSARY, CONTINUE THE PUBLIC HEARING TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING, OR OTHER LEGALLY NOTICED DATE AS DEEMED NECESSARY AND APPROVE VESOLUTION NO. FA 2016-006 TO CONTINUE FUNDING IN THE INTERIM.* Staff recommends that the Mayor open the Public Hearing, and, following the public hearing, approve the FY 2016-2017 Budget and Resolution No. FA 2016-005, entitled "A Resolution of the Finance Authority of the City of Baldwin Park Adopting the Budget of the City for the Fiscal Year Commencing July 1, 2016, and Ending June 30, 2017," or approve Resolution No. FA 2016-006, entitled "A Resolution of the Finance Authority of the City of Baldwin Park, County of Los Angeles, State of California, Authorizing a Continuing Appropriation For the Temporary Use of the 2015-16 Budget for Fiscal Year 2016-17 Pending Final Approval of the 2016-17 Budget," which would provide continued funding for Finance Authority operations, and continue the hearing to July 6, 2016, or another legally noticed date as deemed necessary. *This Public Hearing is being held concurrently with the hearing conducted by the Successor Agency, Housing Authority and Finance Authority. EAS Ma= CERTIFICATION 1, Alejandra Avila, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin boares o d t I sl'tharr,72 hours prior to the meeting. Dated this 16 to day of June, 2016. Alejandra Avila PLEASE NOTE: Copies of staff reports and supporting documentation pertal 'ning to each item on this agenda are available for public viewing and inspection at City Hall, 211 Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at tkekyteric,2ys snecial assistance to r. •. in this meetinq, please contact ROMMUM WN WIX HIM FIGNeRM61011MAIRM110 Mill II ®t STAFF REPORT,'.:,,'' TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance ( DATE: June 20, 2016 SUBJECT: TREASURER'S REPORT APRIL 2016 SUMMARY Attached is the Treasurer's Report for the month of April 2016. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing- Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. us=- I IVA A Oil. T None required." RECOMMENDATION St,?,ff recowmends that Council receive and file the Treasurer's Report for A-Pril 201 BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. TREASURER'S REPORT 4/3012016 INVESTMENT INTEREST PURCHASE MATURITY DESCRIPTION RATE DATE DATE State of California Local Agency Investment Fund City 0.53% Varies Varies Housing Authority 0.53% Varies Varies Fiscal Agent Funds - City Varies Varies Varies Fiscal Agent Funds - Successc Varies Varies Varies - - - - ----------- - ---- - - - - I ' EVIMATED PAR CURRENT BOOK MARKET VOLUE PRINCIPAL VALUE VALUE ] 20,211,149.67 20,211,149.67 20,211,149.67 20,211,149.67 13,111.11 13,111.11 13,111.11 13,111.11 20,224,260.78 20,224,260.78 20,224,260.78 20,224,260.78 2,316,615.78 2,316,615.78 2,316,615.78 2,316,615.78 2,938,144.76 2,938,144.76 2,938,144.76 2,938,144.76 $ 25,479,021.32 $ 25,479,021.32 ---5,254,760.54 $ 25,479,021.32 Total Investments $ 25,479,021.32 Cash City Checking 8,212,558.37 City Miscellaneous Cash 29,941.12 Comm. Develop. Comm. 0.00 Successor Agency 3,930,605.64 Housing Authority 185,199.75 Financing Authority 0.00 Total Cash 12,358,304.88 Total Cash and Investments $ 37,837,326.20 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of April 2016 and several deposits/withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: —T Rose Tam Director of Finance SUMMARY The Mayor and City Council are required to adopt a budget annually for each fiscal year for the City. In addition, they must also adopt budgets for the Finance Authority, the Housing Authority, and the Successor Agency to the Dissolved Community Development Commission 'where they also sit as Board Members. Attached are copies of the proposed budgets for Fiscal Year 2016-17 and the Resolutions which approve the adoption of each budget, respectively. FISCAL IMPACT General Fund Revenues $26,974,890 Expenditures _27 03433 ,—_a— Surplus (Deficit) ___=59 �343) Other l"taads - Ewenditures Internal Service Funds 04 -2 - Special Revenue Funds ITEM NO. STAFF REPORT 3,318,826 H TO: OF, Honora bleMayor/ Chair and Members of the City Council Successor Agency City of Baldwin Park, Financing Authority, Housing Authority, and EL Successor Agency FROM: Shannon Yauchzee, Chief Executive Officer ...... Rose Tam, Finance Director DATE: June 20, 2016 SUBJECT: ADOPTION OF THE BUDGET FOR FISCAL YEAR 2016-17 FOR THE CITY, FINANCE AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY SUMMARY The Mayor and City Council are required to adopt a budget annually for each fiscal year for the City. In addition, they must also adopt budgets for the Finance Authority, the Housing Authority, and the Successor Agency to the Dissolved Community Development Commission 'where they also sit as Board Members. Attached are copies of the proposed budgets for Fiscal Year 2016-17 and the Resolutions which approve the adoption of each budget, respectively. FISCAL IMPACT General Fund Revenues $26,974,890 Expenditures _27 03433 ,—_a— Surplus (Deficit) ___=59 �343) Other l"taads - Ewenditures Internal Service Funds $ 4,870,084 Special Revenue Funds 12,675,192 Finance Authority 3,318,826 Housing Authority 5,703,527 Successor Agency 6,863,478 Total Other Funds – Expenditures $33,431,107 TOTAL BUDGET (CITY-WIDE EXPENDITURES) 465,340 RECOMMENDATION That the Mayor and City Council approve the Fiscal Year 2016-17 Budget for the City' by Reso ut on No. 2016-132, for the Finance Authority �y Resolution No, FA 2016-005, for the Housing Authority by Resolution No. HA 2016-008, and the Successor Agency by Resolution No. SA 2016-007. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND The Mayor and City Council must adopt a budget each fiscal year for the City and its respective Agency and Authorities to operate. The Chief Executive Officer and Director of Finance met initially with each member of the Executive Team to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled for the Mayor and City Council to review and consider that reduced a projected deficit of $1.4M to less than $60, 000. June 20, 2016 Fiscal Year 2016/2017 Budget Pace 2 The Mayor and Members of the City Council held a Public Hearing and initial study session on May 26, 2016. During this session, staff was asked to respond to various questions, including providing additional information. The theme for the coming budget year is "Reserve, Conserve, and Revenue." The objective of the budget presented is to continue to build and conserve a healthy General Fund reserve balance, continue to pursue ways to increase current revenues and create new revenue sources. The City-wide total proposed budget for Fiscal Year 2016-17 is $60,465,340. The City's General Fund proposed budget is $27,034,233, an increase of $869,958, or 3.2%, over last fiscal year's budget. The projected General Fund balance at the end of the fiscal year 2016-17 will be $8.1 million. This budget provides increases in COLA and benefits in accordance to the recently approved MOUs with various employee groups, and an increase in retirement contribution and retiree health insurance with CalPERS. Public safety continues to be the priority of the Mayor and City Council. This budget provides funding for 72 sworn positions for full year, the same number as last year. There are currently 66 sworn officers. In order to achieve a balanced budget, the City will implement an informal hiring freeze on some positions that are not urgent or safety related for the coming fiscal year. The position will be filled if it is necessary for City programs, delivery of City's basic services, or public safety. Capital expenditures will be decreased. While the projected General Fund revenue for fiscal year 2016-17 shows a slight increase over the previous fiscal year, the increase will compensate approximately 68% of the increase in expenditures, especially the personnel -related costs. It is in this regard that the City needs to continue to take a balanced and conservative approach in spending and managing expenditures, as well as seeking other sources of revenue to maintain a healthy reserve amount for contingencies. Staff will continue to monitor appropriations and expenditures closely and will keep the Mayor and City Council apprised of any significant changes that will impact the budget. In addition, staff will continue to present to the City Council various revenue options for consideration. The adoption of these Resolutions will allow the City to continue operations and provide the necessary services to the community for the next fiscal year. ALTERNATIVES In the event the budget is not adopted by July 1, 2016, staff is recommending that the City Council approve Continuing Appropriation Resolution Nos. 2016-133; FA 2016-006; HA 2016-009; and SA 2016-008, which will allow the City to operate with the prior fiscal year's budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new program, including new capital expenditures, until such time as a new budget is adopted by the City Council. ATTACHMENTS 1. Fiscal Year 2016-17 Proposed Budget (Summary) 2. Budget Resolution Nos. 2016-132; FA 2016-005; HA 2016-008; and SA 2016-007 3. Continuing Appropriation Resolution Nos. 2016-133; FA 2016-006; HA 2016-009; and SA 2016-008 ttachment I . \� /� \ :e „ �..,, � � ` � \} � \ . , : � �/y � � :: v >_.: «. � � � � � . : . :, ' p«�« . \� � \� » �}` � ` .�v»,� � \�<� \� `� ° °� 4\y«.«:\:.: � y��� y\\«�\\���. ����}�y,� � � y:::,=..,. . / � \ \ � � (� } } :1? � .: � � � \. 4 . «:� TABLE OF CONTENTS Proposed Budget by Fund.. . , . _ , ..... ___ ...... ........ ....... _...........>... Page I -I Proposed Fund Balance ........ - ....... .......... ........ ...... Page 1-3 SECTION 11 — PROPOSED GENERAL FUND REVENUE General Fund Revenue by Type and Category ........................... ................... Page General Fund Revenue Additional Charts .................................. ...................... Page 11-2 Una General Fund Expenditures by Department and Category ............................. ......Page JIM General Fund Expenditures by Cost Center with Department Totals ................... Page 111-3 General Fund Expenditures by Category with Cost Center and Dept. Totals .. �...Page 111-5 I RAM11910 199LU91 Revenue by Fund..... ...... .......... _ ... ............ ...... ........ ............... Page IV- I Expenditures by Fund ...................................... ____ ... __ ...... _,........Page V-1 Expenditures y Category .............. _ ..... ... ............................ .... Page V-3 Expenditures by Department .......... ............... ....... Page V-4 Administration (Includes City Council) ..... Page VI -1 Finance......................................................... .......... .......... ._ Page VI -3 Non -Departmental .... ....................... ......... ......... .... Page VI -4 Police.. ........... ..... ...................... _ ....... ........ Page VI -6 Community Development ..................... ....... ................. ........ Page VI -7 Public Works.. ......... ___ ............ ....... ..... Page VI -9 Recreation & Community Services .......... _ ..... ...... Page Vl- 11 I Rol] �11 City of Baldwin Park Fiscal Year 2016-2017 Proposed Budget by Funi FY 2017 FY 2017 Proposed Proposed Excess Fund Fund Description Revenues Expenditures _(Defecil) general Fund - 100 General Fund -SuVotaI - General Fund Internal Services Funds: 401 Information and Support Services 402 Fleet Services 403 Internal Insurance Subtotal - Internal Services Funds Snecial (Restricted) Funds: 200 Future Development fund 205 Federal Asset Forfeiture 206 State Asset Forfeiture 207 Local Law Enforcement Block Grant 220 Community Development Block Grant 221 H.O.M.E. (Home Investment Partnership Program) 222 CAL Home 230 A131693 Business Improvement Fees 231 Air Quality Management 234 Park Fees (Quimby Act) 235 General Plan Fees 236 Public Art Fees 240 Gasoline Tax 241 Surface Transportation Program 242 Traffic Congestion Relief 243 Bicycle and Pedestrian Safety 244 Proposition A 245 Proposition C 246 AB939 Integrated Waste Management 247 Oil Recycling Grant 249 Storm Drains NPDS 250 Assessment District 251 Street Lighting and Landscape 252 Parks Maintenance Assessment District 253 Proposition A - Parks 254 Measure R Local Return 260 Summer Lunch Program 270 Grants Fund 271 Police Grants Fund Subtotal Special Funds 26,974,890 27,034,233 (59,343) $ 26,974,890 $ 27,034,233 $ (59,343) 780,854 889,946 (109,092) 1,079,120 1,216,035 (136,915) 2,738,877 2,764,103 (25,226) $ 4,598,851 $ 4,870,084 $ (271,233) 10,000 439,937 (429,937) 153,000 0 153,000 3,600 0 3,600 100 0 100 1,750,359 1,749,9330 429 1,014,853 1,014,639 214 330 0 330 65,600 182,285 (116,685) 97,900 60,114 37,786 266,800 295,000 (28,200) 113,200 279,650 (166,450) 35,000 0 35,000 1,698,000 1,797,821 (99,821) 1,200 0 1,200 10,000 0 10,000 50,665 0 50,665 1,452,178 1,352,552 99,626 1,176,949 1,094,918 82,031 319,700. 319,603 97 30,000 20,000 10,000 50,100 81,800 (31,700) 12,430 0 12,430 1,788,000 1,706,853 81,147 862,290 8435392 18,898 64"360 133,751 (69,391) 880,747 1,032,992 (152,245) 189,578 189,956 (378) 80,000 80,000 0 336,894 0 336,894 $ 12,513,833 $ 12,675,192 $ (161,359) $ 44,087,574 $ 44,579,510 $ (491,936) 0 City of Baldwin Park Fiscal Year Proposed Budget by Fund Successor Ag_t , Fund , Capital PrQ eLts 801 SG River Capital Prj 802 Puente/Merced Capital Prj 803 W Ramona Capital Prj 804 Cntrl Business Dist Capital Prj 805 Delta Capital Prj 806 Sierra Vista Capital Prj Subtotal Capital Projects s! 0 FY 2017 FY 2017 Puente/Merced Debt Sery 834 Cntrl Business Dist Debt Sery Proposed Proposed Excess / Fund Fund Descri tion evenes Expenditures ( efecit) - Finan,,L 'Autt ori °ypunnds: (375) 0 601 Debt Service 440,607 406;457 34,150 610 CCP Lease Payment 679,030 679,030 0 625 Gas Tax Debt Service 400,561 400,511 50 650 Pension Obligation Bond 1,833,028 1,832,828 200 Subtotal Financing Authority Funds $ 3,353,226 $ 3,318,826 $ 34,400 Successor Ag_t , Fund , Capital PrQ eLts 801 SG River Capital Prj 802 Puente/Merced Capital Prj 803 W Ramona Capital Prj 804 Cntrl Business Dist Capital Prj 805 Delta Capital Prj 806 Sierra Vista Capital Prj Subtotal Capital Projects s! 0 River831 SG Debt 832 Puente/Merced Debt Sery 834 Cntrl Business Dist Debt Sery 835 Delta Debt Sery 8,696 Sierra Vista Debt Sery 837 ' Merged 2000 Refinance Su'Wotal Debt Service "W/Mod lfqusiqk *► Low/Mod Income Housing Subtotal « i« Housing 901 HousingVoucher ,, Public i CIAP Subtotal Housing Authority Funds on 0 16,075 (16,075) 0 8,696 (8,696) 0 375 (375) 0 25,700 (25,700) 0 2,220 (2,220) 0 1,491,482 (1,491,,482) 1,544,548 $ (1,544,548) 1,522,775 864,190 658;585 438,000 526,985 (88,985) 787,232 642,231 145,001 60,000 101,550 (41,550) 766,953 340,842 426,111 538,262 540,935 (2,673) $ 4,113,222 $ 3,016,733 1,096,489 0 345,100 _ (345,100) _ $ $ 345,100 $ (345,100) $ 6,070,319 $ 6,863,478 $ (793,159) 5,625672 5,641,117 (15,445) 48,246 48,182 64 14,228 14,228 0 $ 5,6 8,146 $ 5,703,527 $ (15,381) $ 59,199,265" $ 60,465,341 $ (1,266,076) on City I f Baldwin Park Fiscal Year 2016-2017 Proposed Fund Balance Projected 2017 2017 2017 2017 Proposed Fund Balance Proposed Proposed Proposed Proposed Fund Balance Fund Fund Resc!jp1ion 06/30/2016 Revenues Transfers In _Expenditures - Transfers Out 06/30/2017 �General Fund: 100 General Fund Subtotal ® General Fund Internal Services Funds - 401 Information and Support Services 402 Fleet Services 403 Internal Insurance Subtotal - Internal Services Funds Special (Restrigit,djfunds: 200 Future Development fund 205 Federal Asset Forfeiture 206 State Asset Forfeiture 207 Local Law Enforcement Block Grant 220 Community Development Block Giant 221 H, O.M.E. (Home Investment Partnership Program) 222 CAL Home 230 AB 1693 Business Improvement Fees 231 Air Quality Management 234 Park Fees (Quimby Act) 235 General Plan Fees 236 Public Art Fees 240 Gasoline Tax 241 Surface Transportation Program 242 Traffic Congestion Relief 243 Bicycle and Pedestrian Safety 244 Proposition A 245 Proposition C 246 AB939 Integrated Waste Management 247 Oil Recycling Grant 249 Storm Drains NPDS 250 Assessment District 251 Street Lighting and Landscape 252 Parks Maintenance Assessment District 253 Proposition A - Parks 254 Measure R Local Return 260 Summer Lunch Program 270 Grants Fund 271 Police Grants Fund 301 Building Reserve 2 Subtotal Special Funds 8,138,388 26,974,890 0 26,198,421 945,112 8,070,044 8,138,388 S 26,974,890 S S 26,188,421 S 845,812 S 8,079,044 (203,204) 780,854 0 889,946 0 (312,297) (475,422) 1,079,120 0 1,216,035 0 (612,338) (1,068,952) 2,738�977 0 2,764,103 0 _J1,094,178) 564,074 S (1,747,578) $ 49598,851 S S 4,870,084 S - S (2,0189812) 7,671,126 10,000 0 439,937 0 7,241,189 179,282 153,000 0 0 0 331,282 137,177 3,600 0 0 0 140,777 14,673 100 0 0 0 14,773 (400,006) 1,750,359 0 1,343,473 406,457 (399,577) 278,727 1,014,853 0 1,014,639 0 278,941 20,277 330 0 0 0 20,607 285,565 65,600 0 182,285 0 168,880 434,151 97,900 0 60,114 0 471,936 73,529 266,800 0 295,000 0 45,329 579,204 113,200 0 279,650 0 412,754 278,251 35,000 Ol 0 0 313,251 1,094,849 1,698,000 0 1,397,310 400,511 995,027 680,426 1,200 0 0 0 681,626 148,289 10,000 0 0 0 158,289 (80,045) 50,665 0 0 0 (29,380) (180,904) 1,452,178 0 1,352,552 0 (81,278) 1,284,948 1,176,949 0 1,094,918 0 1,366,980 (57,700) 319,700 0 319,603 0 (57,603) 58,480 30,000 0 20,000 0 68,480 (47,560) 50,100 0 81,800 0 (79,260) 385,978 12,430 0 0 0 398,408 (230,072) 1,788,000 0 1,706,853 0 (148,925) (18,898) 717,086 145,204 843,392 0 0 84,226 64,360 0 133,751 0 14,835 761,589 880,747 0 1,032,992 0 609,344 378 168,000 21,578 189,956 0 0 (7,895,263) 80,000 0 80,000 0 (7,895,263) 611,256 336,894 0 0 0 948,150 11,508 0 0 0 0 9,508 6,160,441 S 12,347,051 S 166,782 S 11,868,224 S 806,968 S 5,999,081 TOTAL GENERAL, INTERNAL SERV., & SPECIAL FUNDS: $12=551,250 $ 43,920,792 S 166,782 S 42,926,730 S 1,652,780 $ 12,059,314 Financing Au1h2KqLfqgAK 601 Debt Service 153,445 34,150 406,457 406,457 0 187,595 610 COP Lease Payment 684,250 0 679,030 679,030 0 684,250 625 Gas Tax Debt Service 132 50 400,511 400,511 0 182 635 BPFA/PM 2003 Tax Alice 564,074 0 0 0 0 564,074 637 BPFA/CBD 1990 Refunding Loan 475,762 0 0 0 0 475,762 650 Pension Obligation Bond 029 0 1,832,828 0 386 Subtotal Financing Authority Funds S 1,877,849 S 1,867,228 S 1,485,998 S 3,3189826 S - S 1,912,249 'Unreserved fund balance 2 Excludes amounts due from other funds M City of Baldwin Park Fiscal Year 2016-2017 Proposed Fund Balance COMBINED GRAND TOTAL - ALL FUNDS S 27,638,720 S 53,777,915 S 5,421,350 $ 55,043,991 S 5,421,350 $ 26,372,6 W 1-4 Projected 2017 2017 2017 2017 Proposed Fund Balance Proposed Proposed Proposed Proposed Fund Balance 06/3012016 Revenues Transfers In Expenditures Transfcrs Out W30/2017 800 RDA Obligation Retirement 0 1,957,097 0 0 1,957,097 0 Capital Protects 801 SG River Capital Pj 314,423 0 0 16,075 0 299,348 802 Puente/Merced Capital Prj 0 0 0 8,696 0 (8,696) 803 W Ramona Capital I'd 81,276 0 0 375 0 80,901 804 Cntrl Business Dist Capital PrJ 0 0 0 25,700 0 (25,700) 805 Delta Capital Pd 0 0 0 2,220 0 (2,220) 806 Sierra Vista Capital Rd 531,837 0 0 232,419 1,"259,1x63 (959,645) Subtotal Capital Projects S 927,536 $ S - S 285,485 S 1,259,063 S (617,012) Debt Service 831 SG River Debt Sery 3,262 0 1,522,775 741,400 122,790 661,847 832 Puente/Merced Debt Sery 146,426 320,000 118,000 526,985 0 57,441 833 W Ramona Debt Sery 1,296 0 0 0 0 1,296 834 Corr] Business Dist Debt Sery 16,925 38,800 748,432 642,231 0 161,926 835 Delta Debt Sery 267 0 60,000 0 101,550 (41,283) 836 Sierra Vista Debt Sery 7,060 0 766,953 27,000 313,842 433,171 837 RP Merged 2000 Refinance so 538,182 540,935 0 1,034,127 Subtotal Debt Service S 1,212,036 S 358,880 $ 3,754,342 S 2,478,551 S 538,182 $ 2,308,525 LqwlMod IIoqsjL)g 890 Low/Mod Income Housing 10,608,117 0 - "o, 345,100 0 10,263,017 Subtotal Low/Mod Housing S 10,608,117 S - $ - S 345,100 S - S 10,263,017 TOTAL SUCCESSOR AGENCY FUNDS: S 12,747,689 S 2,315,977 S 3,754,342 S 3,109,136 S 3,754,342 S 11,954,531 Housing AutboljLv-, 901 Housing Voucher Choice 161,103 5,625,672 0 5,641,117 0 145,658 905 Public Housing 290,218 34,018 14,228 48,182 0 280,282 910 cDkp 20,610 14,228 0 0 14,228 20,610 Subtotal Housing Authority Funds S 46,931 $ 673,918 S 14,228 S 5,6899299 $ 14,228 S 446,550 COMBINED GRAND TOTAL - ALL FUNDS S 27,638,720 S 53,777,915 S 5,421,350 $ 55,043,991 S 5,421,350 $ 26,372,6 W 1-4 1461" � City of i i • General Fund FY 2016/2017 Proposed Revenue by Categoll i1 VARIANCE FY2014/2015 FY201512016 FY 16/2017 FY201612017 ACTUALS AMENDED PROPOSED vs. REVENUE TYPE @ 06/30/15 REVENUE REVENUE FY2015/2016 PROPERTYTAXES 3,781,686 3,931,694 3,661,656 (270,038) SALES TAX 5,067,921 5,981,576 6,106,000 124,424 TRANSIENT OCCUPANCY TAX 294,062 278,100 567,854 289,754 FRANCHISE TAX 2,431,498 2,410,000 2,486,500 76,500 UTILITY USERS TAX 2,395,922 2,400,000 2,400,000 0 LICENSES & PERMITS 695,758 563,500 744,512 181,012 BUSINESS LICENSE TAX 630,001 639,300 643,600 4,300 FINES & PENALTIES 1,104,454 677,000 677,000 0 USE OF MONEY & PROPERTY 309,218 316,000 385,562 69,562 PROP TX IN LIEU OF VLF / I TERGOV 7,262,820 7,293,298 7,561,445 268,147 CHARGES FOR SERVICES 2,571,017 1,486,118 1,618,361 132,243 MISCELLANEOUS 583,599 409,395 122,400 (286,995) TOTAL GENERAL FUND REVENUE 27,127,956 26,385,981 26,974,890 588,909 General Fund FY 2016/2017 Proposed Revenue by Categoll i1 71500,000 71000,000 6,500,000 6,000,000 5,500,000 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 2,500,000 2,250,000 2,000,000 1,750,000 1,500,000 1,250,000 1,000,000 750,000 500,000 250,000 N N N N 'Poo 11 IfIN 1� City of Baldwin Park General Fund Proposed Revenues - Fiscal Year 201612017 General Fund Major Tax Revenues -0--VLF IN LIEU OF TAXES -01- SALES TAX PROPERTY TAXES UTILITY USERS TAX --e- FRANCHISE TAX MUM -*-FINES & PENALTIES RT"7P�M71AW1 FOR SERVIC G CITY OF BALDWIN"PARK, EXPENDITURE SUMMARIES - GENERAL FUND FISCAL YEAR 2016/2017I T L - GENERAL FUND ONLY t1t1� VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 01 12017 ACTUALS AMENDED PROPOSED vs. DEPARTMENT 06/30/15 E GET F2015/16 AQINISTRATION 1,218,714 1,336,269 1,168,899 (167,370) FINANCE 633,438 715,800 707,095 (8,705) NON -DEPARTMENTAL 1,166,305 1,423,060 888,733 (534,327) POLICE 16,824,974 17,245;676 18,883,122 1,637,446 COMMUNITY DEVELOPMENT 914,320 1,114,961 1,096,807 (18,154) PUBLIC WORKS 260,083 458,461 287,367 (171,094) RECREATION & COMMUNITY SERVICES 3,688,309 4,191;162 4,002,210 ..(188,952 TOTAL EXPENDITURES 24,706,145 $ 26,485,389 $ 27,034,233 548,844 t1t1� HE VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 ACTUALS AMENDED PROPOSEDS. CATEGORY FY201512016 CAPITAL 157,972 15,500 15,000 (500) CONTRACTUAL SERVICES 2,578,828 2,412,814 1,879,493 (533,321) MAINTENANCE AND OPERATIONS 2,973,728 3,026,314 3,325,183 298,869 PERSONNEL COSTS 18,012,886 19,755,636 20,968,745 1,213,109 TRANSFERS OUT 982,732 1_,275,125 845,812 (429,313 TOTAL EXPENDITURES $ 24,706,145 26,485,389 27,034,233 548,844 HE , r .,. a r • 300 -POLICE CHIEF 1,011,869 987,738 1;188,296 VARIANCE 310 -POLICE ADMINISTRATION FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 016/2017 320 -COMMUNICATIONS ACTUALS AMENDED PROPOSED VS. DEPARTMENT 3 06/30/15 BUDGET BUDGET FY2015/2016 ADMINISTRATION 8,714,472 8,921,212 10,004,592 1,083,380 100 -CITY COUNCIL 229,260 239,012 268;152 29,140 110-CEO°S OFFICE 114,768 128,865 88,572 (40,293) 120 -CITY CLERK 119,807 232,817 161,787 (71,030) 130 -CITY ATTORNEY 533,746 474,557 377,000 (97,557) 150 -PERSONNEL 221,133 261,019 273,389 12,370 TOTAL ADMINISTRATION 1,218,714 1,336,269 1,168,899 (167,370) FINANCE 99,291 121,720 121,440 (280) 200 -CITY TREASURER 25,100 25,302 30,502 5,200 210 -FINANCE 608,338 690,497 676,592 (13,905) TOTAL FINANCE 633,438 715,800 707,095 (8,705) NON -DEPARTMENTAL 000 -NO COST CENTER 436,968 0 0 0 299 -NON -DEPARTMENTAL 729,337 1,423,060 888,733 (534,327) TOTAL NON -DEPARTMENTAL 1,166,305 1,423,060 888,733 (534,327) 300 -POLICE CHIEF 1,011,869 987,738 1;188,296 200,558 310 -POLICE ADMINISTRATION 749,908 881,988 1,139,665 257,677 320 -COMMUNICATIONS 961,382 1,014,609 946,775 (67,834) 330 -RECORDS 350,049 460,491 481,601 21,110 340 -PATROL 8,714,472 8,921,212 10,004,592 1,083,380 350 -TRAFFIC 351,082 660,280 493,729 (166,551) 360 -INVESTIGATIONS 3,395,709 3,126,080 3,454,247 328,167 370 -POLICE JAIL 376,302 391,400 396,400 .5,000 380 -EMERGENCY OPERATIONS 38,267 53,000 53,000 0 390 -OTHER PUBLIC SAFETY SERV 642,830 370,088 379,388 9,300 391 -CODE ENFORCEMENT 133,814 257,070 223,989 (33,081) 392 -PARKING ENFORCEMENT 99,291 121,720 121,440 (280) TOTAL POLICE 16,824,974 17,245,676 18,883,122 1,637,446 COMMUNITY DEVELOPMENT ii • r r ' i' �i i •( r i` i r: 440 -PLANNING 450 -BUILDING 470 -COMMUNITY DEVADMIN 115,789 131,658 16,705 (114,953) 1,500 140,031 37,500 (102,531) 5,172 5,172 5,172, 0 2,237 2,237 2,237 0 260,202 345,615 331,935 (13,680) 500,137 478,281 673,151 194,870 29,283 11,966 30,106 18,140 914,320 $ 1,114,961 1,096,807 (18,154) um 600 -RECREATION & COMM SERV DIR 181,373 188,782 119,832 VARIANCE 610 -RECREATION SERVICES FY 2014/20/5 FY 2015/2016 FY 2016/2017 FY201612 17 620 -FACILITIES MAINTENANCE ACTUALS AMENDED PROPOSED V. DEPARTMENT 06/30/15 BUDGET BUDGET FY201512016 PUBLIC WORKS 89,973 91,703 98,603 6,900 500 -PUBLIC WORKS DIRECTOR 42,311 77,986 27,366 (50,620) 510 -ENGINEERING 108,579 92,448 49,218 (43,230) 520 -CAPITAL IMPROVEMENT 26,035 0 0 0 540 -WASTE MNG/ENVIRO SERV 6,196 13,131 21,503 8,372 550 -TRAFFIC CONTROL 4,775 1,880 440 (1,440) 551 -ASPHALT 0 4,160 7,470 3,310 552 -STREET SWEEPING 0 4,940 6,270 1,330 560 -LANDSCAPE 31,098 217,049 162,483 (54,566) 561 -TREES 9,849 7,294 1,464 (5,830) 562 -IRRIGATION 1,303 1,513 1,513 0 570 -GRAFFITI ABATEMENT 12,485 350 350 0 571 -COURT REFERRAL 7,100 7,310 860 (6,450) 581 -TRANSIT FACILITY MAINT 10,351 30,400 8,430 (21,970) TOTAL PUBLIC WORKS 260,083 458,461 287,367 (171,094) 600 -RECREATION & COMM SERV DIR 181,373 188,782 119,832 (68,950) 610 -RECREATION SERVICES 1,501,726 1,864,747 1,753,802 (110,945) 620 -FACILITIES MAINTENANCE 970,479 892,627 909,217 16,590 630 -SENIOR SERVICES CENTER 188,877 214,071 215,191 1,120 640 -FAMILY SERVICE CENTER 89,973 91,703 98,603 6,900 650-CHILDRENS SERVICES 206,305 328,754 311,547 (17,207) 660 -TEEN CENTER/SKATE PARK 213,940 240,277 243,727 3,450 670 -BARNES PARK 120,096 147,886 151,686 3,800 680 -ARTS & RECREATION CENTER 215,541 222,315 198,605 (23,710) TOTAL RECREATION & COMMUNITY SERVICES 3,688,309 $ 4,191,162 $ 4,002,210 (188,952) TOTAL EXPENDITURES ALL DEPARTMENTS $ 24,706,145 26,485,389 27,034,233 548,844 DEPARTMENT SUMMARY BY COST CENTER & CATEGORY GENERAL FUND ONLY CONTRACTUAL SERVICES0 500 2,2000127 (500) VARIANCE MAINTENANCE AND OPERATIONS 2014/2015 FY201512016 FY2016/2017 1/17 ■■ i i ACTUALS E ■: . COST C / CATEGORY @ 06/30115 BUDGET BUDGET FY201512016 100 -CITY COUNCIL 474,557 377,000 _ (97,557), 533,746 CONTRACTUAL SERVICES 0 1,200 3,200 2,000 MAINTENANCE AND OPERATIONS 45,409 45,932 45,182 (750) PERSONNEL COSTS 183,851 191,880 219,770 27,890 1 00 -CITY COUNCIL TOTAL 229,260 239,012 268,152 ,140 CONTRACTUAL SERVICES0 500 2,2000127 (500) 39,957 MAINTENANCE AND OPERATIONS i.• 18,025 1 37,867 ■■ i i fly i I:.40 ■: 41 11 1 -CEO OFFICE TOTAL:•(40,29 119,807 232,817 161,787 (71,030) 120 -CITY CLERK CAPITAL CONTRACTUAL SERVICESMAINTENANCE ' AND OPERATIONS PERSONNEL C 1TOTAL 1ATTORNEY CONTRACTUAL i -CITY ATTORNEY TOTAL 0 500 0 (500) 39,957 90,000 0 (90,000) 26,720 37,867 30,367 (7,500) 53,130 104,450 131,420 26,970 119,807 232,817 161,787 (71,030) 533,746 474,557 377,000 _ (97,557), 533,746 474,567 377,00 $ (97,557) CONTRACTUAL SERVICES 17,104 15,000" 15,000 0 MAINTENANCE AND OPERATIONS 58,047 65,819 65,819 0 PE SON EL COSTS 145,982 180,200 192,570 12,370 1 50 -PERSONNEL TOTAL 221,133 261,019 273,389 $ 12,370 TOTAL ADMINISTRATION $ 1,21 ,714 1,336,269 1,1 (1 7,37 ) Fm CITY OF BALDWIN PARK iY FISCAL YEAR 201612017 PROPOSED EXPENDITURE BUDGE] DEPARTMENT + Y BY COST CENTER i CATEGORY GENERAL FUND ONLY 41513w"OHNA CONTRACTUAL SERVICES 84,950 78,300 55,700 VARIANCE MAINTENANCEAND OPERATIONS FY 2014/2015 2015/2016 IFY 201612 17 16/2 17 PERSONNEL COSTS ACTUALS. 524,835 533,380 8,545 COST CENTER / CATEGORY @ 06/30/15 BUDGET BUDGET FY201512016 200 -CITY TREASURER 33,43 715,800 $ 707, (8,705) MAINTENANCE AND OPERATIONS 2,320 2,492 2,492 0 PERSON EL COSTS 22,781 22,810 28,010 5,200 0-I L 25,100 $ 25,302 5,200 41513w"OHNA CONTRACTUAL SERVICES 84,950 78,300 55,700 (22,600) MAINTENANCEAND OPERATIONS 87,494 87,362 87,512 150 PERSONNEL COSTS 435,894 524,835 533,380 8,545 210 -FINANCE 608,338 , 7 $ 676,592 $ (13,905) FINANCETOTAL 33,43 715,800 $ 707, (8,705) CITY OF BALDWIN PARK ` FISCAL YEAR 201612017 PROPOSED EXPENDITURE BUDGER jrEPARTMENT SUMMARY BY COST CENTER & CATEGORY GENERAL 1 ONLY NON -DEPARTMENTAL VARIANCE FY 2014/2015 Y 201512016 2016/2017 1/ 17 ACTUALS. COST C / CATEGORY @ 06/30116T BUDGET FY2015/2016 000 -NO COST CENTER SFS OUT 436,968 0 0 0 000 -NO COST CENTER TOTAL - - CONTRACTUAL SERVICES 80,300 80,200 62,636 (17,564) MAINTENANCE A OPERATIONS 35,167 62,860 58,097 (4,763) PERSONNEL COSTS 613,871 923,000 768,000 (155,000) TRANSFERS OUT 0 357,000 0 (357,000) 299 -NON -DEPARTMENTAL TOTAL 729,337 1, ,733 (534,327) TOTAL NON -DEPARTMENTAL 1,166,305 1,423,060 $ 888,733 (534,327) m CITY Oi. BALDWIN ` FISCAL YEAR 2016/2017 PROPOSED EXPENDITURE BUDGET DEPARTMENT SUMMARY COSTCENTER & CATEGORY GENERAL FUND ONLY VARIANCE FY 2014/2015 FY 2015/2016 FY 201612017 FY201 / 1 AGTUALS AMENDED PROPOSED vs. ST CENTER / CATEGORY @ 06/30115 BUDGET BUDGET FY2015/2016 300 -POLICE I MAINTENANCE AND OPERATIONS 50,376 52,288 52,288 0 PERSONNEL COSTS961,493 935,450 1,136,008 200,558 300 -POLICE CHIEF TOTAL m 1,011,869 7,738 1,188,296 $ 200,558 kil#15261 NIS] my -,I 1 i CONTRACTUAL SERVICES 120,902 196,400 fi iiiiii; (20,300) MAINTENANCE AND OPrY 199,628 202,980 216,610 • i PERSONNEL COSTS 429,378 482,608 783,055 300,44 1 •ADMINISTRATIONi .1 .. ,.. 10,004,692 __j52,834) CONTRACTUAL SERVICES + ii 21200 (20,300) MAINTENANCE AND OPERATIONS 80,750 72,239 77,539 5,300 PERSONNEL COSTS 875,069 919,870 867,036 21,110 320 -COMMUNICATIONS TOTALi 8,714,472 .i'' 10,004,692 __j52,834) klgfl � elsl ap CONTRACTUAL r11378 0 iii 11000 • AND OPERATIONS 61,717 64,461 64,461 0 PERSONNELMAINTENANCE O 286,954 395,030 416,140 21,110 1,.083,380 8,714,472 21,212 10,004,692 1,083,380 340 -PATROL CAPITAL CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS PERSONNEL COSTS 340 -PATROL 142,243 0 0 0 78,041 71,000 71,000 0 823,697 784,717 784,717 0 7,670,491 8,065,495 9,148,875 1,.083,380 8,714,472 21,212 10,004,692 1,083,380 350 -TRAFFIC MAINTENANCE AND OPERATIONS 69,047 69,992 69,992 0 PERSONNEL COSTS 282,035 590,288 423,737 (166,551) 350 -TRAFFIC TOTAL $ 351,082 $ 660,280 $ 493,729(166,561) mol CONTRACTUAL SERVICES 638,229 367,132 376,432 VARIANCE MAINTENANCE AND OPERATIONS Y 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 PERSONNEL COSTS ACTUALS AMENDED PROPOSED vs. COST CENTER / CATEGORY @ 06/30/15 BUDGET BUDGET F 2 1 1 1 360 -INVESTIGATIONS CONTRACTUAL SERVICES 6,317 7,000 7,000 0 MAINTENANCE AND OPERATIONS 350,058 352,388 352,388 0 PERSONNEL COSTS 3,039,334 2,766,692 3,094,859 328,167 360 -INVESTIGATIONS TOTAL 3,395,709 $ 3,126,080 $ 3,454,247 ,167 370 -POLICE JAIL CONTRACTUAL SERVICES 373,916 390,400 395,400 5,000 MAINTENANCE AND OPERATIONS 2,386 1,000 1,000 0 370 -POLICE IL TOTAL 376,302 $ 391,400 ,400 5,000 380 -EMERGENCY OPERATIONS CONTRACTUAL SERVICES 28,296 44,000 44,000 0 MAINTENANCE AND OPERATIONS 9,971 9,000 9,000 0 380 -EMERGENCY OPERATIONSTOTAL 38,267 $ 53,000 $ 53,00 - CONTRACTUAL SERVICES 638,229 367,132 376,432 9j300 MAINTENANCE AND OPERATIONS 2,956 2,956 2,956 0 PERSONNEL COSTS 88,292: 173,560 140,479 (33,081) 390 -OTHER PUBLIC - is 642Y830 370,088 :: 10 K*li maleli 21210 11*1 CONTRACTUAL SERVICES 5;433 13,500 13,500 0 MAINTENANCE AND OPERATIONS 40,089 70,010 70,010 0 PERSONNEL COSTS 88,292: 173,560 140,479 (33,081) 391 -CODE ENFORCEMENT TOTAL 133,814 257,070 223, (33,081) 392 -PARKING E MAINTENANCE AND OPERATIONS 1,822 2,000 2,000 0 PERSONNEL COSTS 97,469 119,720 119,440 (280)' 392 -PARKING ENFORCEMENT TOTAL 99,291 121,720 121, $ (2) TOTAL POLICE $ 16,821,974 $ 17,245,676 $ 18,883,122 $ 1,637,448 ME r +,. +.i+ i i i DEPARTMENT 1 ' COST CENTER a CATEGORY .. GENERAL i ONLY �111119001► i r P.1 IAROMTxLIll CONTRACTUAL SERVICES 1,500 33,500 33,500 VARIANCE MAINTENANCE AND OPERATIONS FY 2014/2 1 2 15/2 1 FY2016/2017 FY201612017 PERSONNEL COSTS ACTUALS AE 0 . COST CENTER/ CATEGORY @ 06130115 BUDGET BUDGET FY201512016 400 -COMMUNITY I T CONTRACTUAL SERVICES 0 1,000 1,000 0 MAINTENANCE AND OPERATIONS 12,404 13,038 13,119 81 PERSONNEL COSTS 103,385 117,620 2,586 (115,034) 400 -COMMUNITY I T TOTAL 115,789 $ 131,658 $ 16,705 (114,953) �111119001► i r P.1 IAROMTxLIll CONTRACTUAL SERVICES 1,500 33,500 33,500 0 MAINTENANCE AND OPERATIONS 0 5,531 4,000 (1,531) PERSONNEL COSTS 0 101,000 0 (101,000)_ 405 -ECONOMIC L T TOTAL 1, 140,031 37,5 (102,531) 41 O-FEIDERALLY ASSISTEDSI MAINTENANCE AND OPERATIONS 5,172 5,172 5,172 0 410 -FEDERALLY ASSISTED HOUSING5,172 18,817 5,172 ,172 - 2 -CDBG 29,283 $ 11,966 $ 30,106 18,140 MAINTENANCE AND OPERATIONS 2,237 2,237 2,237 0 420-CDBG TOTAL $ 2,237 2,237 2,237 - �1 r ► ►lit CONTRACTUAL ' • 10,000 20,000 10,000 MAINTENANCE AND OPERATIONS 36,429 38,655 37,155 (1,500) PERSONNEL COSTS 190,437 296,960 274,780 _L22,180) 440 -PLANNING TOTAL $ 260,202 $ 345,615 $ 331,935 $ (135680) CONTRACTUAL SERVICES 7,720 3,000 215,800 212,800 MAINTENANCE AND OPERATIONS 48,275 52,991 60,491 7,500 PERSONNEL COSTS 444,141 422,290 396,860 (25,430) 450 -BUILDING & SAFETY TOTAL $ 50,137 478,281 673,151 194,870 470 -COMMUNITY DEV AD MAINTENANCE AND OPERATIONS 10,466 10,466 10,466 0 PERSONNEL COSTS 18,817 1,500 19,640 18,140 470 -COMMUNITY DEV ADI TOTAL' $ 29,283 $ 11,966 $ 30,106 18,140 TOTAL COMMUNITY DEVELOPMENT $ 914,3201,114,961 1,096,807 (18,154) ffm CITY I 72,939 FISCAL YEAR 201612017 I 40,000 SUMMARY BY COST CENTER & CATEGORY 0 GENERAL FUND ONLY (40,000) MAINTENANCE AND OPERATIONS PUBLICDEPARTMENT 10,124 15,038 VARIANCE FY 2014/2015 2015/2016 FY 2016/2017 FY201612 1 ACTUALS. 25,516 COST CENTER CATEGORY @ 06/30/15E 1/ 1 500 -PUBLIC WORKS DIRECTOR (730) 510 -ENGINEERING TOTAL CONTRACTUAL SERVICES 0 32,000 0 (32;000) MAINTENANCE AND OPERATIONS 11,018 9,206 9,206 0 PERSONNEL COSTS 31,294 36,780 18,160 (18,620) 500 -LIC WORKS DIRECTORTOTAL 42,311 $ 77,986 $ 27,366 (50,620) CONTRACTUAL SERVICES 72,939 40,000 0 (40,000) MAINTENANCE AND OPERATIONS 10,124 15,038 12,538 (2,500) PERSONNEL COSTS 25,516 37,410 36,680 (730) 510 -ENGINEERING TOTAL $ 108,579 2,44 ,2 (43,230) 520 -CAPITAL I T MAINTENANCE AND OPERATIONS 2,137 0 0 0 PERSONNEL COSTS 23,898__ 0 0 0 520 -CAPITAL IMPROVEMENT TOTAL 6, - - - MNG/IRO MAINTENANCE AND OPERATIONS 5,763 5,763 5,763 0 PERSONNEL COSTS 432 7,368 15,740 8,372 -WASTE MNG/ENVIRO SERV TOTAL 6,196 $ 13,131 21,503 $ 8,372 550 -TRAFFIC L MAINTENANCE A D OPERATIONS 240 240 240 0 PERSONNEL COSTS 4,535 1,640 200 (1,440) 550 -TRAFFIC CONTROL TOTL 4,775 $ 1, (1,440) 551 -ASPHALT PERSONNELCOSTS TOTAL551 -ASPHALT 0 4,160 7,470 3,310 4,1 7 3,31 0 4,940 6,270 1,330 - 4,940 ,2 1,33 570 -GRAFFITI ABATEMENT PERSONNEL COSTS 571 -COURT REFERRAL PERSONNELCOSTS 571 -COURT REFERRAL TOTAL 12,485 350 350 0 12,485 $ 350 - ii' 7,310 i• • • i; 11 $ 7,310 :.1 1 581 -TRANSIT FACILITY MAINT PERSONNELCOSTS 10,351 -TRANSIT581 , 10,351 • i ' 1 �1 260 ,083 : 1+4 ffm VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 ACTUALS AMENDED PROPOSED S. COST CENTER / CATEGORY @ 06/30/15 BUDGET BUDGET F1/16 560 -LANDSCAPE MAINTENANCE AND OPERATIONS 1,849 709 3,709 3,000 PERSONNEL COSTS 3,408 16,340 13,570 (2,770) TRANSFERS OUT 25,841 200,000 145,204 (54,796,) 560 -LANDSCAPE L 31,098 217,049 162,483 (54,566) 561 -TREES MAINTENANCE AND OPERATIONS 834 834 834 0 PERSONNEL COSTS 9,015 6,460 630 (5,830) 5 -TREES TL $ 9,849 $ 7,294 $ 1,464 (5,830) 562 -IRRIGATION MAINTENANCE AND OPERATIONS 1,303 1,303 1,303 0 PERSONNEL COSTS 0 210 210 0 562 -IRRIGATION TOTAL 1,303 1,513 1,513 - 570 -GRAFFITI ABATEMENT PERSONNEL COSTS 571 -COURT REFERRAL PERSONNELCOSTS 571 -COURT REFERRAL TOTAL 12,485 350 350 0 12,485 $ 350 - ii' 7,310 i• • • i; 11 $ 7,310 :.1 1 581 -TRANSIT FACILITY MAINT PERSONNELCOSTS 10,351 -TRANSIT581 , 10,351 • i ' 1 �1 260 ,083 : 1+4 ffm CITY OF BALDWIN PARK FISCAL YEAR 201612017 PROPOSED EXPENDITURE BUDGE] DEPARTMENT +'CATEGORY GENERAL i ONLY t CONTRACTUAL SERVICES 3,343 3,250 2,000 VARIANCE MAINTENANCE AND OPERATIONS FY 14/2015 FY 2015/201 FY 2016/2017 1 /2017 PERSONNEL COSTS ACTUALSENDED 162,710 PROPOSED vs. COST CENTER/ CATEGORY 6/30/15 BUDGET BUDGET 01/1 600 -RECREATION MAINTENANCE AND OPERATIONS 24,050 23;802 25,802 2,000 PERSONNEL COSTS 157,323 164,980 94,030 _±70,950) 600 -RECREATION & COMM SERV I 181,373 $ 188,782 119,832 $ (68,950) 610 -RECREATION SERVICES CONTRACTUAL SERVICES 46,743 80,825 26,825 (54,000) MAINTENANCE AND OPERATIONS 196,855 240,732 196,757 (43,975) PERSONNEL COSTS 768,338 863,510 851,190 (12,320) TRANSFERS OUT 489,790 679,680 679,030 (650) 1- I S I T L 1, 1,726 1, 64,747 1,753, (11) 620 -FACILITIES I T CAPITAL 15,729 15,000 15,000 0 CONTRACTUAL SERVICES 379,608 324,050 0 (324,050) MAINTENANCE AND OPERATIONS 457,386 393,547 730,447 336,900 PERSONNEL COSTS 117,756 160,030 163,770 3,740 620 -FACILITIES MI T TOTAL 970,479 $ 892,627 9,217 16,590 CONTRACTUAL SERVICES 3,343 3,250 2,000 (1,250) MAINTENANCE AND OPERATIONS 44,491 48,111 44,611 (3,500) PERSONNEL COSTS 141,044 162,710 168,580 5,870 630 -SENIOR SEVIC T 188,877 214,071 215,191 1,120 CONTRACTUAL S• •2,000E111 11 31000 10 MAINTENANCE AND OPERATIONS 19,606 20,443 20,943 50 PERSONNEL i..: i 69,260 7iir • 1 �: 44 4 30,133i i i i i CONTRACTUAL. 11 31000 10 MAINTENANCE AND OPERATIONS 38,732 43,729 41,729 (2,000) PERSONNEL COSTS 135,294 241,080 245,240 4,160 1• O TRANSFERS 30,133i i i i i RECREATION & li ti 00 iii: iii MAINTENANCE AND OPERATIONS 17,420 18,726 VARIANCE FY 201412015 FY 2015/2016 IFY 2016/2017 FY2016/2017 I i f i` ACTUALS 6: :iC . COST CENTER / CATEGORY 06/30/15 BUDGET BUDGET FY2015/2016 -CENTER/SKATE CONTRACTUAL SERVICES 2,541 4,500 2,500 (2,000) MAINTENANCE AND OPERATIONS 41,191 46,087 43,587 (2,500) PERSONNEL COSTS 170,208 189,690 197,640 7,950 660 -TEEN CENTERISKATE PARK TOTAL 213,940 ,277 2 -3-,727$ 3,450 CONTRACTUAL• 00 iii: iii MAINTENANCE AND OPERATIONS 17,420 18,726 16,876 PER • • .• • 1 1 s . i I i f i` 166,240 6: :iC 7991TIm- CONTRACTUAL SERVICES• 086 11,800 6,800(5100 i MAINTENANCE AND .t •25,565i, PERSONNEL COSTS 182,430 184,950 166,240 (i • I� • • 1• f i t v Gity of r a r r r• +• 1' � 1 r• 1 1 i SPECIAL FUNDS: 46,748,279 47,345,239 $ 44,087,574 (3,257,665) Im VARIANCE FY201412015 F 2 1512016 FY2016/2017 FY20161 017 ACTUALS AMENDED PROPOSED vs. FUND FUND DESCRIPTIO 06/30/15 REVENUE REVENUE FY20151201 GENERAL FUND REVENUE, 100 GENERAL FUND OPERATING 27,127,956 26,385,981 26,974,890 588,909 SUBTOTAL -GENERAL FUND $ 27,127,956 26,385,981 26,974,890 $ 588,909 INTERNAL SERVICES FUNDS: 401 INFORMATION SERVICES 836,391 780,854 780,854 0 402 FLEET SERVICES 1,104,221 1,079,120 1,079,120 0 403 INTERNAL INSURANCE 2,691,286 2,633,935 2,738,877 104,942 404 CAPITAL IMPROVEMENT 0 357,000 0 (357,000) SUBTOTAL -INTERNAL SERVICES FUNDS: 4,631,898 4,850,909 4,598,851 (252,058) SPECIAL FUNDSREVENUE: 200 FUTURE DEVELOPMENT FUND 13,607 10,000 10,000 0 205 FEDERAL ASSET FORFEITURE 454,972 3,000 153,000 150,000 206 STATE ASSET FORFEITURE 21,006 3,600 3,600 0 207 LOCAL LAW ENF BLOCK GRANT 20 100 100 0 220 CDBG 1,045,696 1,715,486 1,750,359 34,873 221 HOME PROGRAM 1,542,129 1,901,055 1,014,853 (886,202) 222 CALHOME GRANT 77 330 330 0 230 AB 1696 BUSINESS IMPRVMNT FEES 79,743 60,600 65,600 5,000 231 AIR QUALITY IMPROVEMENT 455,939 97,900 97,900 0 233 ECONOMIC DEVELOPMENT GRANT 1 0 0 0 234 PARK FEES (QUIBY) 345,992 66,800 266,800 200,000 235 GENERAL PLAN FEE 141,360 70,800 113,200 42,400 236 PUBLIC ART FEES 0 35,000 35,000 0 240 GAS TAX 2,281,333 2,080,015 1,698,000 (382,015) 241 SURFACE TRANSP PROGRAM 950 1,200 1,200 0 242 TRAFFIC CONGEST RELIEF 5,022 7,000 10,000 3,000 243 BICYCLE & PEDESTRIAN 31,398 127,984 50,665 (77,319) 244 PROPOSITION A 1,388,776 1,436,993 1,452,178 15,185 245 PROPOSITION C 1,125,108 1,155,064 1,176,949 21,885 246 A939 INT WASTE MGMNT 265,502 319,700 319,700 0 247 OIL RECYCLING GRANT" 21,402 30,000 30,000 0 249 STORM DRAINS/PDS 100,433 50,100 50,100 0 250 ASSESSMENT DISTRICT 1,708 12,430 12,430 0 251 STREET LIGHT & LANDSCAPE 1,723,026 1,778,049 1,788,000 9,951 252 PARKS MAINTENANCE 805,759 860,138 862,290 2,152 253 PROP A PARKS 260,934 100,422 64,360 (36,062) 254 MEASURE R LOCAL RETURN 843,036 864,408 880,747 16,339 260 SUMMER LUNCH 141,993 206,445 189,578 (16,867) 270 GRANTS FUND 1,313,376 2,505,336 80,000 (2,425,336) 271 POLICE GRANTS FUND 578,114 608,394 336,894 (271,500) 301 BUILDING RESERVE 13 0 0 0 SUBTOTAL -SPECIAL FUNDS $ 14,988,425 16,108,349 $ 12,513,833 (3,594,516) i SPECIAL FUNDS: 46,748,279 47,345,239 $ 44,087,574 (3,257,665) Im City of Baldwin Total byFund •'(Includes Fiscal Years 2014/2015 Through 2016/2017 VARIANCE FY201412015 FY201512016 FY2016/2017 FY201 /2017 ACTUALS AMENDED PROPOSED V. FUND FUND DESCRIPTION 06/30/15 REVENUE REVENUE FY2015/2016 FINANCING AUTHORITY REVENUE: 601 DEBT SERVICE 602,254 541,410 440,607 (100,803) 610 COP LEASE PAYMENTS 926,758 679,680 679,030 (650) 625 GAS TAX DEBT SERVICE 400,893 401,545 400,561 (984) 635 BPFA/PM 2003 TAX ALLOC 44 0 0 0 650 PENSION OBLIGATION BOND 1,710,508 1,767,378 1,833,028 65,650 SUBTOTAL -FINANCING AUTHORITY 3,640,457 3,390,013 3,353,226 (36,787) SUCCESSOR AGENCY REVENUE: 800 RDA OBLIGATION RETIREMENT 3,581,508 6,880,752 1,957,097 (4,923,655) CAPITAL PROJECTS REVENUE 801 SG RIVER CAPITAL PRJ 27,070 0 0 0 802 PUENTE/MERCED CAPITAL PRJ 40,221 0 0 0 804 CNTRL BUSINESS DST CAPITAL PRJ 40,221 0 0 0 805 DELTA CAPITAL PRJ 38,702 0 0 0 806 SIERRA VISTA CAPITAL PRJ 296 0 0 0 SUBTOTAL -CAPITAL PROJECTS 146,510 K $ - - DEBT SERVICE REVENUE 831 SG RIVER DEBT SERVICE 1,000,000 1,300,000 1,522,775 222,775 832 PUENTE/MERCED DEBT SERVICE 674,106 978,176 438,000 (540,176) 834 CNTRL BUSINESS DIST DEBT SERV 837,984 2,201,264 787,232 (1,414,032) 835 DELTA DEBT SERVICE 138,005 347,936 60,000 (287,936) 836 SIERRA VISTA DEBT SERVICE 1,641,332 3,523,376 766,953 (2,756,423) 837 BP MERGED 2000 REFINANCE 533,621 540,783 538,262 (2,521) SUBTOTAL -DEBT SERVICE 4,825,048 8,891,535 4,113,222 (4,778,313) LOW/LOW/MOD HOUSING REVENUE 890 LOW/MOD INCOME HOUSING 75;301 0 0 0 SUBTOTAL-LOW/MOD HSI $ 75,301 $ - $ - $ SUBTOTAL -SUCCESSOR AGENCY 8,628,367 15,772,287 6,070,319 (9,701,968) HOUSING AUTHORITY REVENUE: 901 HOUSING VOUCHER CHOICE 5,193,269 5,292,000 5,625,672 333,672 905 PUBLIC HOUSING 31,529 44,840 48,246 3,406 910 CTAP 0 33,750 14,228 (19,522) SUBTOTAL -HOUSING AUTHORITY 5,224,798 5,370,590 $ 5,688,146 317,556 TOTAL ALL REVENUE: 64,241,901 71,878,129 59,199,265 (12,678,864) ALL FUNDS CITY OF BALDWIN PARK FISCAL YEAR 201612017 `•• i EXPENDITURE BUDGET ALL DEPARTMENTS ALL FUNDSd- i WTERnAL:��,��� 401 INFORMATIONSERVICES 402 FLEET SERVICES 403 INTERNAL INSURANCE 0 CAPITALRO SUBTOTAL INTERNAL SERVICES FUNDS M"L AN69 EXPENDITURM 200 FEDERALO. 205 FEDERAL ASSET FORFEITURE 206 STATE ASSET FORFEITURE t CDBG 221 HOME PROGRAM 222 CALHOME t AB1693. r 231 AIR QUALITY IMPROVEMENT 234 PAR235 GENERAL K FEES (QUIMBY) i ,r GAS TAX 242 TRAFFIC rt • 243 BICYCLE & PEDESTIAN SAFETY 244 PROPOSITION 245 PROPOSITION 246 AB939 INTWASTE MANAGEMENT GRANT247 OIL RECYCLING 249 STORM i 251 STREET LIGHT & LANDSCAPE 252 PARKS 1 MAINTENANCE DISTRICT 253 PROP A PARKS 254 MEASURE R LOCAL rr SUMMER LUNCH PROGRAM r GRANTSFUND 271 POLICE D FUNDS:SPECIAL 778,481 898,556 889,946 (8,610) VARIANCE 1,066,095 FY 201412015 FY 2015/2016 FY 2016/2017 FY11217 2,764,103 ACTUALS E PROPOSED V. FUND 06/30/15 BUDGET BUDGET FY201512016 GENERAL 'FUND PE 1TU 0 439,937 439,937 1,174,545 100 GENERAL FUND 24,706,145 26;485,389 27,034,233 548,844 SUBTOTAL L FUND 24,706,145 $ 26,485,389 27,034,233 548,844 WTERnAL:��,��� 401 INFORMATIONSERVICES 402 FLEET SERVICES 403 INTERNAL INSURANCE 0 CAPITALRO SUBTOTAL INTERNAL SERVICES FUNDS M"L AN69 EXPENDITURM 200 FEDERALO. 205 FEDERAL ASSET FORFEITURE 206 STATE ASSET FORFEITURE t CDBG 221 HOME PROGRAM 222 CALHOME t AB1693. r 231 AIR QUALITY IMPROVEMENT 234 PAR235 GENERAL K FEES (QUIMBY) i ,r GAS TAX 242 TRAFFIC rt • 243 BICYCLE & PEDESTIAN SAFETY 244 PROPOSITION 245 PROPOSITION 246 AB939 INTWASTE MANAGEMENT GRANT247 OIL RECYCLING 249 STORM i 251 STREET LIGHT & LANDSCAPE 252 PARKS 1 MAINTENANCE DISTRICT 253 PROP A PARKS 254 MEASURE R LOCAL rr SUMMER LUNCH PROGRAM r GRANTSFUND 271 POLICE D FUNDS:SPECIAL 778,481 898,556 889,946 (8,610) 1,028,232 1,066,095 1,216, 035 149,940 1,767,604 2,596,723 2,764,103 167,380 0 357,000 0 (357,000) 3,574,316 4,918,374 4,870,084 $ (48,290) 0 0 439,937 439,937 1,174,545 356,142 0 (356,142) 30,932 43,414 0 (43,414) 1,227,140 1,955,570 1,749,930 (205,640) 1,565,694 1,917,584 1,014,639 (902,945) 35,118 0 - 27,982 91,124 182,285 91,161 2,634 197,114 60,114 (137,000) 736,564 377,935 295,000 (82,935) 6,074 190,260 279,650 89,390 1,558,772 5,660,325 1,797,821 (3,862,504) 50,329 0 0 0 38,038 216,962 0 (216,962) 1,416,955 2,561,798 1,352,552 (1,209,246) 303,551 1,978,395 1,094,918 (883,477) 330,842 560,242 319,603 (240,639) 6,292 20,000 20,000 0 104,673 81,840 81,800 (40) 2,111,157 1,793,353 1,706,853 (86,500) 805,082 879,712 843,392 (36,320) 194,419 82,711 133,751 51,040 406,018 " 2,617,532 1,032,992 (1,584,540) 141,626 206,436 189,956 (16,480) 1,115,685 9,549,785 80,000 (9,469,785) 455,468 119,783 0 (119,783) 13, 45,591 31,458,016 12,675,192 (18,782,824) + $ 44,579,510 0 m CITY OF BALD..R FISCAL y-' 2016/2017 sire 1 EXPENDITURE BUDGET ALL DEPARTMENTS ALL ',de Faw, it,_1AIMAra311 r1i • r rr 905 PUBLIC HOUSING 4rolmomm 9,393,210 18,057,446 6,863,478 (11,193,968) 5,660,409 5,464,448 5,641,117 176,669 87,064 VARIANCE 48,182 (22,354) FY 2014/2015 FY 2015/2016 FY 2016/2017 F2011017 $ 5,747,473 5,548,124 ACTUALS AMENDED PROPOSED VS. FUND 06130/15 BUDGET BUDGET FY 0151 01 FINAAfCiiVG AUTHORITY EXPENDITURES: 601 DEBT SERVICE 517,253 507;260 406,457 (100,803) 610 COP LEASE PAYMENTS 682,280 679,680 679,030 (650) 625 GAS TAX DEBT SERVICE 400,893 401,495 400,511 (984) 650 PENSION OBLIGATION BOND 1,710,611 1,767,328 1,832,828 65,500 SUBTOTAL FINANCING AUTHORITY $ 3,311,036 3,355,763 3,318,826 (36,937) -SUCCESSOR AGENCY DIT ES: 800 RDA OBLIGATION RETIREMENT 3,581,508 6,880,752 1,957,097 (4,923,655) CAPITAL PROJECTS EXPENDITURES 801 SG RIVER CAPITAL PRJ 62,940 0 16,075 16,075 802 PUENTE/ ERCED CAPITAL PRJ 45,493 0 8,696 8,696 803 W RAMONA CAPITAL PRJ 210 0 375 375 804 CNTRL BUSINESS DST CAPITAL PRJ 55,375 0 25,700 25,700 805 DELTA CAPITAL PRJ 40,201 0 2,220 2,220 806 SIERRA VISTA CAPITAL PRJ 145,467 1,269,000 1,491,482 222,483 SUBTOTAL CAPITAL PROJECTS 349,686 1,269,000 1,544,548 275,548 DEBT SERVICE EXPENDITURES 831 SG RIVER DEBT SERVICE 1,055,339 1,865,060 864,190 (1,000,870) 832 PUENTE/ERCED DEBT SERVICE 667,162 982,992 526,985 (456,007) 834 CNTRL BUSINESS DIST DEBT SERV 1,098,818 2,184,339 642,231 (1,542,108) 835 DELTA DEBT SERVICE 164,756 449,669 101,550 (348,119) 836 SIERRA VISTA DEBT SERVICE 1,877,733 3,871,016 340,842 (3,530,174) 837 BP MERGED 2000 REFINANCE 576,695 544,008 540,935 (3,073) SUBTOTAL D T SERVICE $ 5,440,503 9,897,084 3,016,733" (6,880,351) LOW/LOWIMOD HOUSINGEXPENDITURES 890 LOW/OD'ICOME HOUSING 21,513 10,610 345,100 334,490 SUBTOTAL LOWIMOD LOW!HOUSING $ 21,513 10,610 345,100 334,490 • r rr 905 PUBLIC HOUSING 4rolmomm 9,393,210 18,057,446 6,863,478 (11,193,968) 5,660,409 5,464,448 5,641,117 176,669 87,064 70,536 48,182 (22,354) 0 13,140 14,228 - 1,088 $ 5,747,473 5,548,124 5,703,527 155,403 m CITY OF BALDWIN PARK EXPENDITUREFISCAL YEAR 2016/2017 PROPOSED DEPARTMENTS I ALL FUNDS (IncludesALL SUMMARY BY CATEGORY VARIANCE FY 201412015 FY 2016/2016 FY 201612017 FY2016/2017 ACTUALS AMENDED PROPOSED vs. CATEGORY @'' 06/30/15 1/2 1 CAPITAL 2,055,610 20,092,817 1,921,875 (18,170,942) CONTRACTUAL SERVICES 7,980,178 7,771,918 5,474,613 (2,297,305) MAINTENANCE A OPERATIONS 15,227,928 20,319,775 15,628,233 (4,691,542) DEBT SERVICE 5,976,399 5,930,611 5,421,350 (509,261) PERSONNEL COSTS 22,755,660 24,960,836 26,597,920 1,637,084 TRANSFERS OUT 6,581,996 10,747,155 5,421,350 (5,325,805 TOTAL EXPENDITURES $ 60,577,773 ,823,113 , ,357,771) FY 201612017 PROPOSED EXPENDITURES BY CATEGORY 1 , OPERATIONS r V-3 CITY OF t ... FISCAL YEAR 201612017 PROPOSED EXPENDITURE BUDGET ALL DEPARTMENTSr(includes Transfers) TOTAL EXPENDITURES60,577,773 $ t• 1 1 ''i`• i ` f � �` p VARIANCE FY 2014/2015 2015/2016 /2017 FY2016/2017 ACTUALS AMENDED PROPOSED . CATEGORY // T FY2 1/ 1 AD I ISTRATIO 3,948,736 5,114,786 5,222,775 107,989 FINANCE 1,051,470 1,196,575 1,233,197 36,621 NON -DEPARTMENTAL 14,633,396 23,544,754 11,373,468 (12,171,286) POLICE 18,643,841 - 18,086,670 19,134,692 1,048,022 COMMUNITY DEVELOPMENT 9,042,896 9,048,614 8,805,376 (243,238) PUBLIC WORKS 8,405,819 27,582,024 9,536,246 (18,045,777) RECREATION COMMUNITY SE VICE. 4,851,614 5,249,690 5,159,588 (90,102) TOTAL EXPENDITURES60,577,773 $ t• 1 1 ''i`• i ` f � �` p t � � CITY OF BALDWIN PARK FISCAL YEAR 201612017 R•P• s EXPENDITURE BUDGET 05 VARIANCE VARIANCE FY 2014/2015 FY 2015/2016 FY 201412015 FY 2015/2016 FY 2016/2017 Y1/17 ED PROPOSED ACTUALS CATEGORY POS S. COST CENTER 06/30/15 BUDGET BUDGET 1/1 100 CITY COUNCIL 229,260 241,012 270;152 29,140 110 CEO'S OFFICE 301,719 353,345 351,349 (1,996) 120 CITY CLERK 138,000 238,631 172,281 (66,350) 130 CITYATTORNEY 601,895 559,557 412,000 (147,557) 140 INFORMATION SERVICES 432,831 613,198 670,340 57,142 141 SUPPORT SERVICES 330,355 365,838 374,658 8,820 150 PERSONNEL 372,196 433,308 456,488 23,180 160 RISK N T/INTERNAL INS 1,542,482 2,309,897 - 2,515,507 205,610 TOTAL EXPENDITURES 3,948,736 5,114,786 5,222,775 107,989 05 VARIANCE VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 FY 2016/2017 ACTUALS ED PROPOSED vs. CATEGORY Vs® FY201512016 CAPITAL 122,714 158,300 247,922 79,622 CONTRACTUAL SERVICES 880,557 1,007,636 684,820 (322,816) MAINTENANCE AND OPERATIONS 1,896,308 2,696,505 2,921,618 225,113 PERSONNEL COSTS 1,049,158 1,242,345 1,368,415 126,070 TL EXPENDITURES 3,948,736 6,114,786 $ 5,222,775 107,989 05 VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 1 /2017 ACTUALS Vs® FUND @ 06/30/15 BUDGET BUDGET 1/1 100 GENERALFUND -1,218,714 1,336,269 1,168,899 (167,370) 200 FUTURE DEVELOPMENT FUND 0 0 211,882 211,882 220 CDBG 572 732 7,572 6,841 221 HOME PROGRAM 438 508 240 (268) 230 A1693 BUSINESS IMPRVMNT FEES 1,200 23,399 8,000 (15,399) 240 GAS TAX 12,187 33,450 35;880 2,430 244 PROPOSITION A 26,903 0 0 0 245 PROPOSITION C 3,623 34,504 36,904 2,400 251 STREET LIGHT &LANDSCAPE 19,342 2,587 2,787 200 252 PARKS MAINTENANCE DISTRICT 12,187 0 0 0 254 MEASURE R LOCAL RETURN 12,187 14,070 15,080 1,010 270 GRANTSFUND 41,508 30,000 30,000 0 05 �i i • mmEram= - om VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 ACTUALS S S. FUND @ 06/30/15 BUDGET BUDGET FY201512016 401 INFORMATION SERVICES 746,052 856,926 847,966 (8„960) 402 FLEET SERVICES 24,372 27,890 29,900 2,010 403 INTERNAL INSURANCE 1,758,863 2,584,043 2,750,043 166,000 404 CAPITAL EQUIPMENT 0 120,000 0 (120,000) 801 SG RIVER CAPITAL PJ 6,348 0 0 0 802 PUENTE/MERCED CAPITAL PRJ 6,348 0 _ 0 0 803 W RAMONA CAPITAL PRJ 70 0 0 0 804 CTL BUSINESS DST CAPITAL PRJ 6,348 0 0 0 805 DELTA CAPITAL PRJ 6,348 0 0 0 806 SIERRA VISTA CAPITAL PRJ 10,417 31,340 33,490 2,150 832 PUENTE/MERCED DEBT SERVICE 988 0 0 0 836 SIERRA VISTA DEBT SERVICE 3,605 0 5,000 5,000 890 LOW/ OD INCOME HOUSING 17,594 0 30,064 30,064 901 HOUSING VOUCHER CHOICE 12,523 19,069 9,069 (10,001) TOTAL EXPENDITURES $ 3,948,736 $ 5,114,786 5,222,775 107,989 om CITY O; BALDWIN `+' FISCAL YEAR 201612017 PROPOSED EXPENDITURE BUDGET t ` r MML VARIANCE VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY2016/2017 FY 2016/2017 ACTUALS AMENDED PROPOSED vs. COST CENTER @ 06/30/15 BUDGET BUDGET FY201 1 01 200 CITY TREASURER 25,214 25,417 30,617 5,200 210 FINANCE 1,026,255 1,171,159 1,202,580 31,421 TOTAL EXPENDITURES 1,051,470 1,196,575 1,233,197 $ 36,621 MML VARIANCE VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 FY 2016/2017 ACTUALS AMENDED PROPOSED VS. CATEGORY @ 06/30/15 BUDGET BUDGET FY201512016" CONTRACTUAL SERVICES 85,080 88,300 60,200 (28,100) MAINTENANCE AND OPERATIONS 123,619 132,491 130,137 (2,354) PERSONNEL COSTS 842,770 975,785 1,042,860 67,076 TOTAL EXPENDITURES 1,051,470 $ 1,196,575 1,233,197 36,621 MML on VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 ACTUALS AMENDED PROPOSEDS. FUD @ 06/30/15 BUDGET BUDGET FY111 100 GENERALFUND 633,438 715,800 707,095 (8,705) 200 FUTURE DEVELOPMENT FUND 0 0 21,950 21,950 220 CDBG 14,211 17,787 35,947 18,160 221 HOME PROGRAM 12,949 13,639 4,170 (9,469) 240 GAS TAX 10,161 11,019 10,309 (710) 244 PROPOSITION A 25,203 0 . 0 0 245 PROPOSITION C 46,393 81,183 85,583 4,400 246 AB939 INT WASTE MANAGEMENT 8,620 9,459 8,709 (750) 251 STREET LIGHT & LANDSCAPE 32,170 42,795 45,515 2,720 254 MEASURE R LOCAL RETURN 18,329 31,060 35,450 4,390 401 INFORMATION SERVICES 37,481 41,631 41,981 350 403 INTERNAL INSURANCE 12,108 12,680 14,060 1,380 801 SG RIVER CAPITAL PJ 31,053 0 0 0 802 PUENTE/ ECD CAPITAL PRJ 27,527 0 0 0 804 CNTRL BUSINESS DST CAPITAL PRJ 27,527 0 0 0 805 DELTA CAPITAL PRJ 25,998 0 0 0 806 SIERRA VISTA CAPITAL PRJ 25,977 146,030 146,880 850 890 LOW/ OD INCOME HOUSING 0 3,600 45,964 42,364 901 HOUSING VOUCHER CHOICE 55,528 62,646 24,736 (37,910) 905 PUBLIC HOUSING 6,798 7,248 4,848 (2,400) TOTAL EXPENDITURES 1,051,470 1,196,575 $ 1,233,197 36,621 on i I ' A 4i4 ' i 1J i `' VARIANCE VARIANCE Y 2014/2015 FY 2015/2016 FY 2016/2017 1/217 FY 2016/2017 ACTUALS PS S. COST CENTER 06/30/15 BUDGET BUDGET FY2015/2016 000 NO COST CENTER 13,877,211 22;106,494 10,466,015 (11,640,479) 299 NON -DEPARTMENTAL 756,185 1,438,260 907,453 (530,807) TOTAL EXPENDITURES $ 14,633,396 23,544,754 11,373,468 (12,171,286) VARIANCE VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 Y1/17 FY 2016/2017 ACTUALS E S. CATEGORY @ 06/30/15 BUDGET BUDGET 21/1 CONTRACTUAL SERVICES 100,246 106,150 80,986 (25,164) MAINTENANCE AND OPERATIONS 2,057,226 6,835,633 527,594 (6,308,039) DEBT SERVICE 5,975,329 5,929,541 5;421,350 (508,191) PERSONNEL COSTS 590,023 923,000 768,000 (155,000) TRANSFERS OUT 5,910,572 9,750,430 4,575,538 (5,174,892) TOTAL EXPENDITURES $ 14,633,396 23,544,754 11,373,468 (12,171,286) VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 Y1/17 ACTUALS AMENDED PROS . FUND @ 06/30/15 BUDGET BUDGET Y1/016 100 GENERALFUND 1,166,305 1,423,060 888,733 (534,327) 205 FEDERAL ASSET FORFEITURE 22,316 0 0 220 CDBG 602,206 507,260 406,457 (100,803) 230 A1693 BUSINESS IMPRVMNT FEES 9,805 0 0 0 240 GAS TAX 403,049 401,495 403,011 1,516 245 PROPOSITION C 9,805 10,000 10,710 710 254 MEASURE R LOCAL RETURN 5,043 5,200 5,510 310 401 INFORMATION SERVICES (5,052) 0 0 402 FLEET SERVICES (13,745) 0 0 403 INTERNAL INSURANCE (3,367) 0 0 601 DEBT SERVICE 517,253 507,260 406,457 (100,803) 610 COP LEASE PAYMENTS 682,280 679,680 679,030 (650) 625 GAS TAX DEBT SERVICE 400,893 401,495 400,511 (984) 650 PENSION OBLIGATION BOND 1,710,611 1,767,328 1,832,828 65,500 VI -4 W VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 Y1/17 ACTUALS AMENDED PROPOSEDS. FUND @ 06/30/15 BUDGET BUDGET FY201512016 800 RDA OBLIGATION RETIREMENT 3,581,508 6,880,752 1,957,097 (4,923,655) 801 SG RIVER CAPITAL PJ 8,990 0 16,075 16,075 802 PUETE/ ERCED CAPITAL PRJ 5,054 0 8,696 8,696 803 W RAMONA CAPITAL PRJ 140 0 375 375 804 CNTRL BUSINESS DST CAPITAL PRJ 14,936 0 25,700 25,700 805 DELTA CAPITAL PRJ 1,290 0 2,220 2,220 806 SIERRA VISTA CAPITAL PRJ 85,329 1,050,000 1,304,097 254,097 831 SG RIVER DEBT SERVICE 1,055,339 1,865,060 864,190 (1,000,870) 832 PT/ ERCED DEBT SERVICE 666,174 982,992 526,985 (456,007) 834 CNTRL BUSINESS DIST DEBT SERV 1,098,818 2,184,339 642,231 (1,542,108) 835 DELTA DEBT SERVICE 164,756 449,669 101,550 (348,119) 836 SIERRA VISTA DEBT SERVICE 1;874,129 3,871,016 335,842 (3,535,174) 837 BP MERGED 2000 REFINANCE 576,695 544,008 540,935 (3,073) 890 LOW/MOD INCOME HOUSING 1,564 1,000 0 (1,000) 901 HOUSING VOUCHER CHOICE (7,043) 0 0 0 905 PUBLIC HOUSING (1,684) 0 0 0 910 CIAP 0 13,140 14,228 1,088 TOTAL EXPENDITURES 14,633,396 23,5 ,754 11,373,46 (12,171,286) W CITY OF BALDWIN PARK FISCAL YEAR y - .-2016/2017 PROPOSED EXPENDITURE BUDGET 1014 NZIMALIK611.1 - VARIANCE�Ill VARIANCE Y 2014/2015 FY 2015/2016 FY 2014/2015 FY 2015/2016 FY 2016/2017 F16/17 AMENDED PROPOSEDVS. ACTUALS AMENDED PROPOSED vs. COST CENTER @ 06/30/15 BUDGET BUDGET FY201512016 300 POLICE CHIEF 1,011,869 987,738 1,188,296 200,558 310 POLICE ADMINISTRATION 1,401,516 881,988 1,139,665 257,677 320 COMMUNICATIONS 1,010,034 1,029,832 946,775 (83,058) 330 RECORDS 398,701 487,773 481,601 (6,172) 340 PATROL 9,107,645 9,203,261 10,024,597 821,336 350 TRAFFIC 806,550 679,680 493,729 (185,951) 360 INVESTIGATIONS 3,475,882 3,242,150 3,480,357 238,207 370 POLICE JAIL 376,302 538,965 396,400 (142,565) 380" EMERGENCY OPERATIONS 38,267 53,000 53,000 0 390 OTHER PUBLIC SAFETY SERVI 642,830 370,088 379,388 9,300 391 CODE EFORCENT 274,955 490,475 429,444 (61,031) 392_-_ PARKING ENFORCEMENT 99,291 121,720 121,440 280 TL EXPENDITURES 18,643,841 18,086,670 $ 19,134,692 1,048,022 - VARIANCE�Ill VARIANCE Y 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 FY 201612017 ACTUALS AMENDED PROPOSEDVS. ACTUALS CATEGORY 6/30115 VS. 1/1 CAPITAL 803,676 476,769 0 (476,769) CONTRACTUAL SERVICES 1,416,539 1,113,932 1,051,532 (62,400) MAINTENANCE AND OPERATIONS 2,218,906 1,752,476 1,773,291 20,815 PERSONNEL COSTS 14,204,719 14,743,493 16,309,869 1,566,376 TOTAL EXPENDITURES 18,643,841 18,086,670 19,134,692 1,048,022 sm VARIANCE Y 2014/2015 FY 20.1512016 FY 201612017 FY201612017 ACTUALS AMENDED PROPOSED VS. FUND @ 06/30/15 BUDGET BUDGET 1/1 100 GENERAL FUND 16,824,974 17,245,676 18,883,122 1,637,446 205 FEDERAL ASSET FORFEITURE 1,152,230 206,142 0 (206,142) 206 STATE ASSET FORFEITURE 30,932 43,414 0 (43,414) 220 CDBG 180,237 208,595 242,950 34,355 230 AB193 BUSINESS I PRVT FEES 0 5,250 8,620 3,370 246 A939 INT WASTE MANAGEMENT 0 67,810 0 271 POLICE GRANTS FUND 455,468 119,783 0 404 CAPITAL EQUIPMENT 0 190,000 0 190,000 .- TOTAL EXPENDITURES 18,643,841 18,086,670 19,134,692 1,048,022 sm CITY OF BALDWIN PARK ISCAL YEAR 2016/2017 PROPOSED EXPENDITURE BUDGET COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT COST CENTER •ill i •• ;•� VARIANCE VARIANCE FY 2014/2015 FY 2015/2016 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 PROPOSED ACTUALS AMENDED PROPOSEDS. BUDGET BUDGET COST CENTER 06/30/15 BUDGET BUDGET Y01/1 400 COMMUNITY DEV DIRECTOR` 196,029 203,475 75,619 (127,856) 405 ECONOMIC DEVELOPMENT 1,500 140,031 214,835 74,804 410 FEDERALLY ASSISTD HOUSING* 5,302,589 5,011,147 5,218,437 207,290 420 CDBG 2,244,046 2,582,838 1,886,952 (695,886) 440 PLANNING 722,200 492,875 636,395 143,520 450 BUILDING &SAFETY 528,429 568,281 736,031 167,750 470 COMMUNITY DEV ADMIN 48,105 49,966 37,106 (12,860) TOTAL EXPENDITURES $ 9,042,896 9,048,614 8,805,376 (243,238) •ill i •• ;•� � •k1 ►I l •' f VARIANCE VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 FY 201612017 ACTUALS PROPOSED S. CATEGORY @ 06/30/15 BUDGET BUDGET FY201512016 CAPITAL 11,983 39,400 240,000 200,600 CONTRACTUAL SERVICES 2,091,604 1,940,000 917,100 (1,022,900) MAINTENANCE AND OPERATIONS 5,459,773 5,353,318 6,009,870 656,552 PERSONNEL COSTS 1,479,536 1,715,896 1,638,406 (77,490) TOTAL EXPENDITURES 9,042,896 9,04 ,614 8,805,376 (243,238) � •k1 ►I l •' f am VARIANCE FY 2014/2015 FY 2015/2016 FY 201612017 1/17 ACTUALS AMENDED PROPOSED vs. FUND @ 06/30/15 BUDGET BUDGET FY2015/2016 100 GENERALFUND 914,320 1,114,961 1,096,807 (18,154) 200 FUTURE DEVELOPMENT FUND 0 0 143,725 143,725 220 CDBG 330,104 269,181 262,628 (6,553) 221 HOME PROGRAM 1,552,307 1,903,438 1,010,229 (893,209) 222 CAL HO E 35,118 0 0 0 230 AB1693 BUSINESS IMPRVMNT FEES 0 0 31,000 31,000 231 AIR QUALITY IMPROVEMENT 2,634 77,114 60,114 (17,000) 235 GENERAL PLAN FEE 6,074 190,260 279,650 89,390 270 GRANTSFUND 458,646 0 0 0 am V1-8 �- VARIANCE FY 201412016 FY 201512016 FY 2016/2017 FY2016/2017 ACTUALS AMENDED PROPOSED vs. FUND @ 06130116 BUDGET BUDGET FY2015/2016 801 SG RIVER CAPITAL PRJ 16,549 0 0 0 802 PUENTE/MERCED CAPITAL PRJ 6,564 0 0 0 804 CTRL BUSINESS DST CAPITAL PRJ 6,564 0 0 0 805 DELTA CAPITAL PRJ 6,564 0 0 0 806 SIERRA VISTA CAPITAL PRJ 23,745 41,630 7,015 (34,615) 890 LOW/MOD INCOME HOUSING 2,355 6,010 269,072 263,062 901 HOUSING VOUCHER CHOICE 5,599,401 5,382,733 5,607,312 224,579 905 PUBLIC HOUSING 81,950 63,288 37,824 (25,464) TOTAL EXPENDITURES $ 9,042,896 $ 9,048,614 $ 8,805,376 $ (243,238) V1-8 �- PUBLIC WORKS r VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 Y016/017 ACTUALS AMENDED PROPOSED VS. COST CENTER 06/30115 BUDGET BUDGET FY201512016 500 PUBLIC WORKS DIRECTOR 370,136 671,805 385,335 (286,470) 510 ENGINEERING 899,772 789,330 775,250 (14,080) 520 CAPITAL IMPROVEMENT 1,204,521 12;026,697 1,391,449 (10,635,248) 530 LIGHTING MAINTENANCE 672,712 627,500 627,500 0 540 WASTE MNG/ENVIRO SERV 329,639 254,655 452,007 197,352 550 TRAFFIC CONTROL 309,114 360,321 588,131 227,810 551 ASPHALT 215,043 4,131,451 511,311 (3,620,140) 552 STREET SWEEPING 255,192 82,629 95,699 13,070 560 LANDSCAPE 717,067 1,621,533 851,237 (770,296) 561 TREES 469,218 456,501 326,641 (129,860) 562 IRRIGATION 161,005 206,099 227,270 21,171 570 GRAFFITI ABATEMENT 472,366 588,488 494,759 (93,730) 571 COURT REFERRAL 227,615 257,171 319,502 62,331 580 TRANSIT SERVICES 1,108,679 4,324,367 1,197,500 (3,126,867) 581 TRANSIT FACILITY MAINT 102,452 205,196 174,976 (30,220) 590 FLEET SERV - GENERAL 372,162 448,590 537,800 89,210 591 FLEET SERV - POLICE 381,101 529,690 579,880 50,190 595 FACILITIES MAINTENANCE 138,0270 0 -- TOTAL EXPENDITURES 8,405,819 27,582,024 9,536,246 (18,045,777) PUBLIC WORKS BY CATEGORY VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 1/17 ACTUALS AMENDED PROPOSED vs. CATEGORY 13 06/30/15 BUDGET BUDGET Y15/16 CAPITAL 1,085,598 19,376,848 1,364,453 (18,012,395) CONTRACTUAL SERVICES 2,629,542 2,633,995 2,344,930 (289,065) MAINTENANCE AND OPERATIONS 2,231,686 2,331,763 2,592,339 260,576 PERSONNEL COSTS 2,307,492 2,960,818 3,089,320 128,503 TRANSFERS OUT 151,501 278,600 145,204 133,396 TOTAL EXPENDITURES 8,405,819 $ 27,582,024 9,536,246 (18,045,777) PUBLIC WORKS Y FUND VARIANCE Y 2014/2015 FY 2015/2016 FY 2016/2017 Y16/17 ACTUALS AMENDED PROPOSED vs. FUND @ 06/30/15 BUDGET BUDGET Y1/201 100 GENEALFUND 260,083 458,461 287,367 (171,094) 200 FUTURE DEVELOPMENT FUND 0 0 12,660 12,660 205 FEDERAL ASSET FORFEITURE 0 150,000 0 (150,000) 220 CDBG 46,786 903,292 752,773 (150,519) 230 AB1693 BUSINESS IMPRVMNT FEES 3,629 9,350 1,440 (7,910) 231 AIR QUALITY IMPROVEMENT 0 120,000 0 (120,000) 234 PARK LAND & PUBLIC ART FEES 706,666 346,000 250,000 (96,000) 240 GAS TAX 1;126,931 5,213,458 1,467,718 (3,745,740) ►%1] .�a VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY2016/017 ACTUALS AMENDED PROPOSED V. FUND @ 06/30/15 BUDGET BUDGET FY2015/201 242 TRAFFIC CONGESTION RELIEF 50,329 0 0' 0 243 BICYCLE & PEDESTRIAN 38,038 216,962 0 (216,962) 244 PROPOSITION A 1,258,626 2;411,491 1,224,010 (1,187,481) 245 PROPOSITION C 238,405 1,830,100 905,083 (925,017) 246 AB939 INT WASTE MANAGEMENT 322,222 482,974 310,894 (172,080) 247 OIL RECYCLING GRANT 6,292 20,000 20,000 0 249 STORM DRAIN/NPDS 104,673 81,840 81,800 (40) 251 STREET LIGHT & LANDSCAPE 2,012,187 1,739,411 1,531,462 (207,949) 252 PARKS MAINTENANCE DISTRICT 332,770 380,232 377,602 (2,630) 253 PROP A PARKS 194,419 82,711 133,751 51,040 254 MEASURE R LOCAL RETURN 368,256 2,567,202 976,952 (1,590,250) 270 GRANTS FUND 580,619 9,519,785 50,000 (9,469,785) 402 FLEET SERVICES 754,888 1,008,755 1,152,735 143,980 404 ____ CAPITAL EQUIPMENT 0 40,000 0 (40,000) TOTAL EXPENDITURES 8,405,819 27,582,024 9,536,246 $ (18,045,777) ►%1] CITY OF BALDWIN PARK ' FISCAL 2016/2017 PROPOSED EXPENDITURE BUDGET m VARIANCE VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 FY 2016/2017 ACTUALS AMENDED PROPOSED VS, COST CENTER 06/30/15 BUDGET BUDGET FY2015/201 600` RECREATION &COMM SERV DIR 258,258 264,428 255,268 (9,160) 610 RECREATION SERVICES 1,737,556 2,217,647 2,094,702 (122,945) 620 FACILITIES MAINTENANCE 1,559,015 1,433,388 1,500,628 67,240 621 FLEET SERVICES 180,739 0 0 48,724 630 SENIOR SERVICES CENTER 238,876 265,106 266,356 1,250 640 FAMILY SERVICE CENTER 119,880 123,590 128,680 5,090 650 CHILDRENS SERVICES 207,713 332,754 315,547 (17,207) 660 TEEN CENTER/SKATE PARK 213,940 241,377 245,917 4,540 670 BARNES PARK 120,096 149,086 152,886 3,800 680 ARTS & RECREATION CENTER 215,.541 222,315 199,605 (22,710) TOTAL EXPENDITURES 4,851,614 5,249,690 5,159,588 (90,102) RECREATIONISERVICES 7,090 (1,470) 252 PARKS MAINTENANCE DISTRICT 460,125 VARIANCE 465,790 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 1612017 0 ACTUALS AMENDED PROPOSED V. CATEGORY ED 06/30/15BUDGET 189,956 BUDGET FY201/201_ CAPITAL 31,639 31,500 69,500 38,000 CONTRACTUAL SERVICES 776,610 881,905 335,045 (546,860) MAINTENANCE AND OPERATIONS 1,241,480 1,218,660 1,673,385 454,725 PERSONNEL COSTS 2,281,962 2,399,500 2,381,050 (18,450) TRANSFERS OUT 519,923 718,125 700,608 (17,517) TOTAL EXPENDITURES $ 4,851,614 5,249,690 5,159,588 (90,102) m VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY2016/217 ACTUALS AMENDED PROPOSED VS. FUND 806/30/15 BUDGET BUDGET FY201/216 100 GENERALFUND 3,688,309 4,191,162 4,002,210 (188,952) 200 FUTURE DEVELOPMENT FUND 0 0 49,720 220 CDBG 53,025 48,724 41,604 (7,120) 230 AB1693 13,348 53,125 133,225 80,100 234 PARK FEES (QUIBYACT) 29,899 31,935 45,000 13,065 240 GAS TAX 6,444 903 903 0 244 PROPOSITION A 106,224 150,307 128,542 (21,765) 245 PROPOSITION C 5,325 22,609 56,639 34,030 251 STREET LIGHT & LANDSCAPE 47,457 8,560 7,090 (1,470) 252 PARKS MAINTENANCE DISTRICT 460,125 -499,480 465,790 (33,690) 254 MEASURE R LOCAL RETURN 2,204 0 0 0 260 SUMMER LUNCH PROGRAM 141,626 206,436 189,956 (16,480) 270 GRANTS FUND 34,912 0 0 0 m VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY21/217 ACTUALS AMENDED PROPOSED V. F 06/30/15 BUDGET BUDGET Y015/216 402 FLEET SERVICES 262,716 29,450 33,400 3,950 404 "CAPITAL EQUIPMENT 0 7,000 0 (7,000) 905 PUBLIC HOUSING 0 0 5,510 _ 5,510 TOTAL EXPENDITURES $ 4,851,614 5,249,690 5,159,588 (90,102) tt,achme�nt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2016 AND ENDING JUNE 30, 2017 THE CITY COUNCIL OF THE CITY OFBALDWIN PARK DOES RESOLVE AS FOLLOWS: SECTION 1 "That the Budget for the City of Baldwin Park for the fiscal year commencing July 1, 2016 and ending June 30, 2017, is hereby adopted as prepared and submitted by the Chief Executive Officer and as modified by the City Council for said fiscal year. A Budget is attached to this Resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several departments, offices, and agencies for the respective objects and purposes therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable ordinances of the City and statutes of the State. SECTION 3. That the authority granted for making expenditures from other than the General Fund shall be limited to the actual amount of money received from the - source of funds indicated in the Budget for each department, section, or purpose, and no liability upon the General Fund is assumed or can be i• `•, excess of such amounts as may be provided therefore in this Budget from the General Fund. In the event that the amounts of money received and credited to the special funds exceed the amount herein estimated, such excess receipts shall be considered deferred allocations in such special funds, contingent upon such receipt and no expenditure thereof made except under the provisions as provided by law or ordinance. SECTION 4. That amounts appropriated to any account for any object purpose may be transferred in the following manner: I (A) That at any meeting after adoption of the budget, total appropriations may be amended by the City Council by a majority vote of a quorum of the City Council. (B) For transfers of appropriations within the same cost center program� such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between cost center programs may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the City Council by a majority vote of a quorum of the City Council. (F) All transfers made pursuant to the above provisions shall be submitted to the City Council for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. MANUELLOZANO MAYOR ATTEST. STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss' CITY OF BALDWIN PARK I 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certi that the foregoing Resolution was duly and regularly approved and adopted by the Ci Council of the City of Baldwin Park at a special meeting of the City Council on June 2 2016, by the following vote: I ALEJANDRA AVILA CITY CLERK 1111,42119bl►�l THE FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1 . That the Budget for the Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2016 and ending June 30, 2017, is hereby adopted as prepared and submitted by the Executive Director of the Financing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of sai• Budget ' the several amounts stated therein as proposed expenditures, shall b deemed appropriated to the several line items for the respective objects an• purposed therein stated. All appropriations with the exception of capital improverne programs, shall lapse at the end of the fiscal year to the extent that they shall n have been expended or lawfully encumbered, pursuant to the provisions of applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object urpose may be transferred in the following manner: I p (A)That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C)Transfers up to $15,000 between line items may be approved by th"; Executive Director. For amounts greater than $15,000, Authority Board approval is required. (D)AII transfers of appropriations in accordance with subsections (B) and above shall be within the same fund. Resolution No. FA Page 2 (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. MANUELLOZANO CHAIR EST:' STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK t 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Financing Authority of the City of Baldwin Park at a special meeting of the Financing Authority on June 20, 2016, by the following vote: 0 0 ■ 0 0 ■ A A - 1611111100614M 0 A RESOLUTION OF THE HOUSING AUTHORITY 0 THE CITY OF BALDWIN PARK ADOPTING TH BUDGET OF THE AUTHORITY FOR THE FISCA YEAR COMMENCING JULY 1, 2016 AND ENDIN JUNE 30, 2017 THE HOUSING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Housing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2016 and ending June 30, 2017, is hereby adopted as prepared and submitted by the Executive Director of the Housing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object 01 purpose may be transferred in the following manner: 0 (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. -'B) For transfers of appropriations within the same cost center program such k 7 transfers up to $15,000 may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C)Transfers; up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15�000, Authority Board approval is required. (D)AII transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. Resolutibn No. Hi. Page (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. MANUELLOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly appi0vt'-d and adopted by the Members of the Housing Authority of the City of Baldwin Park at a special meeting of the Housing Authority on June 20, 2016, by the following vote: ALEJANDRA AVILA CITY CLERK THE SUCCESSOR AGENCY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Successor Agency of the City of Baldwin Park for the fiscal year commencing July 1, 2016 and ending June 30, 2017, is hereby adopted as prepared and submitted by the Executive Director of the Successor Agency and as modified by the Agency Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall •- •- -• edeemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the Authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C)Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Agency Board approval is required. (D)AII transfers of appropriations in accordance with subsections (B)- and (C) above shall be within the same fund. 0 (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Agency Board by a majority vote of a quorum of the Agency Board. (F) All transfers made pursuant to the above provisions shall be submitted the Agency Board for informational purposes. I MANUELLOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I 1, ALEJANDRA AVIL& Secretary of the Successor Agency of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Successor Agency of the City of Baldwin Park at a special meeting of the Successor Agency on June 20, 2016, by the following vote: OOES: MEMBERS: a a ALEJANDRA AVILA SECRETARY A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2015- 6 ■ FOR FISCAL YEAR 2016-17 PENDING FINAL APPROVAL OF THE 2016-17 BUDGET WHEREAS, the City desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the City Council has a properly approved budget for fiscal year 2015-16. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Baldwin Park as follows: Section 1. The City adopts as a temporary measure the fiscal year 2015-16 budget as its budget for fiscal year 2016-17. Section 2. The Chief Executive Officer is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Mayor or presiding officer of the Baldwin Park City Council is hereby authorized to execute this resolution indicating its adoption by the City Council. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 20th day of June 2016. Manuel Lozano, Mayor ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES S& CITY OF BALDWIN PARK j 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify th the foregoing resolution was duly and regularly approved and adopted by the City Counc of the City of Baldwin Park at a special meeting thereof held on June 20, 2016, by th following vote: 11 F1qTMTM:- �"' CITY CLERK A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2015-16 BUDGET FOR FISCAL YEAR 2016-17 PENDING FINAL APPROVAL OF THE 2016-17 BUDGET WHEREAS, the Financing Authority needs an operating budget to function financially, and WHEREAS, the Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Financing Authority has a properly approved budget for fiscal year 2015-16. NOW, THEREFORE BE IT RESOLVED by the Financing Authority of the City of Baldwin Park as follows: Section 1. The Financing Authority adopts as a temporary measure the fiscal year 2015-16 budget as its budget for fiscal year 2016-17. Section 2. The Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. - - 0 all Rill* Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. ,"ASSED, APPROVED AND ADOPTED on this 20th day of June 2016. Manuel Lozano, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESS.S. CITY OF BALDWIN PARK I 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Financing Authority of the City of Baldwin Park at a special meeting of the Financing Authority on June 20, 2016, by the following vote: 104 M 0 Lei 10 11yj 14■ F 1.11 0.14.11 FA 0 1=0161 I 101 Lei I 144"111 SO : I �M Fk0TA I, �* i 11[ ON [*Wj K61 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2015-16 BUDGET FOR FISCAL YEAR 2016-17 PENDING FINAL APPROVAL OF THE 2016-17 BUDGET WHEREAS, the Housing Authority needs an operating budget to function financially, and WHEREAS, the Housing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Housing Authority has a properly approved budget for fiscal year 2015-16. NOW, THEREFORE BE 1T RESOLVED by the Housing Authority of the City of Baldwin Park as follows: Section 1. The Housing Authority adopts as a temporary measure the fiscal year 2015-16 budget as its budget for fiscal year 2016-17. Section 2. The Housing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Housing Authority is hereby authorized to execute this resolution indicating its adoption by the Housing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 20th day of June 2016. Manuel Lozano, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES S. CITY OF BALDWIN PARK j 1, ALEJANDRA AVILAi City Clerk of the City of Baldwin Park, do hereby ce i a the foregoing resolution was duly and regularly approved and adopted by the Housing Authority of the City of Baldwin Park at a special meeting of the Housing Authority on June 20, 2016, by the following vote: ■ Lailw&ojilQ.,'g� 'i 4' � �'I ■. i �.. it 4 4:r '■ .; 4 4 ■■moi 4 • 1• 1 WHEREAS, the Successor Agency needs an operating budget to function financially, and WHEREAS, the Successor Agency desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Successor Agency has a properly approved budget for fiscal year 2015-1. NOW, THEREFORE 1T RESOLVED by the Successor Agency of the City of Baldwin Park as follows: Section . The Successor Agency adopts as a temporary measure the fiscal year 2015-16 budget as its budget for fiscal year 2016-17. Section 2. The Successor Agency Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. ci_- . The Chair or presiding officer of the Successor Agency is hereby authorized to execute this resolution indicating its adoption by the Successor Agency.. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 20th day of June 2016. Manuel Lozano, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS. CITY OF BALDWIN PARK I 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Successor Agency of the City of Baldwin Park at a special meeting of the Successor Agency on June 20, 2016, by the following vote: JAL, Lo MIN WANG 10 M �- rxki1.� 11501111-111 Z WEL Men JUNE 20,2016 7:00 PM SPECIAL REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 Manuel Lozano Chair Monica Garcia - Vice Chair Cruz Baca - Board Membe Ricardo Pacheco - Board Membe Susan Rubio - Board Mernbel PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FA VOR DE APAGAR SUS TELEFONOS CELULARES YBEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Housing Se invita al p6blico a dirigirse a la Agencia nombrada en esta Authority on any matter posted on the agenda or on any agenda, para hablar sobre cualquier asunto publicado en la other matter within its jurisdiction. If you wish to address agenda o cualquier tema que est6 bajo sujurisdicci6n. Si usted the Board, you may do so during the PUBLIC desea la iii rtunidad de dirigirse a /a Agencia, podr6 hacerlo COMMUNICATIONS period noted on the agenda. Each durante e/ se:` iii de Comentarios del POblico (Public person is allowed three (3) minutes speaking time. A Communications) anunciado en la agenda. A cada persona se Spanish speaking interpreter is available for your /e permite hablar por tres (3) minutos, Hay un int6rprete para convenience. su conveniencia. - - -- - -- ------ Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) I NOMMMUZ944 My - I , ki ROLL CALL Board Members: Cruz Baca, Ricardo Pacheco, Susan Rubio, Vice Chair Monica Garcia and Chair Manuel Lozano THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body o•r its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate andlor schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL comlsON No se podra tomar acci6n en algOn asunto a menos que sea incluido en /a agenda, o a menos que exista alg6na emergencia o circunstancia especial. El cuerpo '• •, y su personal podran: 1) Responder brevemente a dnes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobiemo §54954.2] 111 11 rp�11111i A A 1111pill VE111'R Kew*] 04 loll Staff recommends that the Mayor open the Public Hearing, and, following the public hearing, approve the FY 2016-2017 Budget and Resolution No. HA 2016-008, entitled "A Resolution of the Housing Authority of the City of Baldwin Park Adopting the Budget of the City for the Fiscal Year Commencing July 1, 2016, and Ending June 30, 2017," or approve Resolution No. HA 2016-009, entitled "A Resolution of the Housing Authority of the City of Baldwin P. County of Los Angeles, State of California, Authorizing a Continuing Appropriation For the Temporary Use of the 2015-16 Budget for Fiscal Year 2016-17 Pending Final Approval of the 2016-17 Budgetwhich would provide continued funding for Housing Authority operations, and continue the hearing to July 6, 2016, or another legally noticed date as deemed necessary. *This Public Hearing is being held concurrently with the hearing conducted by the Successor Agency, Housing Authority and Finance Authority. ADJOURNMENT CERTIFICATION 1, Alejandra Avila, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin boprq, ,got lessIt _11,ap -72 hours prior to the meeting. Dated this 16th day of June, 2016. Alejandra Avila Secretary PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at krus-sql0baldwinpark, corn; In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) - - ---------------- ITEM NO. IVA STAFF REPORT - TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance DATE: June 20, 2016 kl SUBJECT- TREASURER'S REPORT APRIL 2016 SUMMARY Attached is the Treasurer's Report for the month of April 2016. The Treasurer's Report lists all 0 1wasiol-st " IT - ich include-, theRaldvAn D.111 Q--; . . . the Housing Authoritg and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. 9 Me I 174 1 Zxft 0 nkua ra IN a Bit, None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for April 2016. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. TREASIREKSON 'IS'" 4/30/2016 INVESTMENT INTEREST PURCHASE MATURITY DESCRIPTION RATE DATE DATE State of California Local Agency Investment Fund City 0.53% Varies Varies Housing Authority 0.53% Varies Varies Fiscal Agent Funds - City Varies Varies Varies Fiscal Agent Funds - Successo Varies Varies Varies ESTIMATED PAR CURRENT BOOK MARKET VALUE PRINCIPAL VALUE VALUE 20,211,149.67 20,211,149.67 20,211,149.67 20,211,149.67 13,111.11 13,111.11 13,111.11 13,111.11 20,224,260.78 20,224,260.78 20,224,260.78 20,224,260.78 2,316,615.78 2,316,615.78 2,316,615.78 2,316,615.78 2,938,144.76 2,938,144.76 2,938,144.76 2,938,144.76 $ 25,479,021.32 $ 25,479,021.32 5,254,760.54 $ 26,479,021.32 Total Investments $ 25,479,021.32 Cash City Checking 8,212,558.37 City Miscellaneous Cash 29,941.12 Comm. Develop. Comm. 0.00 Successor Agency 3,930,605.64 Housing Authority 185,199.75 Financing Authority 0.00 Total Cash 12,358,304.88 Total Cash and Investments $ 37,837,326.20 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of April 2016 and several deposits/withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of inance ITEM NO. 2- �STA�F F TO: Honorable Mayor/Chair and Members of the City Council City of Baldwin Park, Financing Authority, Housing Authority, and Successor Agency FROM: Shannon Yauchzee, Chief Executive Officer Rose Tam, Finance Director DATE: June 20, 2016 SUBJECT: ADOPTION OF THE BUDGET FOR FISCAL YEAR 2016-17 FOR THE CITY, FINANCE AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY The Mayor and City Council are reqwred to adopt a budget annually for each fiscal year for the City. In - addition, they must also adopt budgets for the Finance Authority, the Housing Authority, and the Successor Agency to the Dissolved Community Development Conunission ' where they also sit as Board Members. Attached are copies of the proposed budgets for Fiscal Year 2016-17 and the Resolutions which approve the adoption of each budget, respectively. W 04-911= Revenues $26,974,890 Expenditures 27,034,233 Surplus (Deficit) �$ 59 �343) Other Funds - F-Wenditure� Internal Service Funds $ 4,870,084 Special Revenue Funds 12,675,192 Finance Authority 3,318,826 Housing Authority 5,703,527 Successor Agency 6,863,478 Total Other Funds — Expenditures $33,431,107 RECOMMENDATION That the Mayor and City Council approve the Fiscal Year 2016-17 Budget for the City, by Resolution No. 2016-132, for the Finance Authority by Resolution No. FA 2016-005, for the Housing Authority by Resolution No. HA 2016-008, and the Successor Agency by Resolution No. SA 2016-007. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND The Mayor and City Council must adopt'a budget each fiscal year for the City and its respective Agency and Authorities to operate. The Chief Executive Officer and Director of Finance met initially with each member of the Executive Team to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled for the Mayor and City Council to review and consider that reduced a projected deficit of $1.4M to less than $60, 000. • , , . `• '• ri i i . •, ii. i � • • • ,ii i . i . • • i•...a '• r.; i+` it � � . _,...- i ��i•i i....i is tt. # r:.... '.;, -.',. • a.. - • i',' '•.. + i ': r i i •' . 1 � • i , i • • ate'' r • •. • r• • - . , . •. � r .r . . � . . ii, i i . i i' • , _ - . •: '• 1 ice" . r . . , • , �, • • •M • i+ •` • " � .a, • .fes r , . r"•. i t • _ . it . - ,ii • ' , _, •'. i ` 1 • i i • �' , • i, r i • ,•• •r i ii = r= • _ ■ • i i+ ' ii sr •r '- ♦ •r r 1 • 1 � ,► 1!r r 1 • Iir i M • lix r i+ � r, i + - .r ., r` _ . r , - i ice' ,iii 'a' r • ATTACHMENTS . Fiscal Year 2016-17 Proposed Budget ( ) 2, Budget Resolution Nos. 2016-132; FA 2016-005; HA 2016-008; and SA 2016-007 3. Continuing Appropriation Resolution Nos. 2016-133; FA 2016-006; HA 2016-009; and SA 2016-008 �, � T �; � J�iu CITY OF BALDBALDWIN PARK TABLE I k• I � I ''i'i r': r ProposedBudget by Fund .................. ................. ........ .. .. Page I -I Proposed Fund Balance ................... ___ ........ ,,....,.. ,,,,.,.., ....,,,.., .......,,.,,,,.,, ...... Page I-3 General Fund Revenue by Type and Category ........ ... Page II- ■ enter with D artment Totals ...... e 111-3 it i '•�'� r r Revenueby Fund ..................... .................. ......... ...... ......... .:: ........... ......::.. Page IV -1 i ''i•i' r r r, Expenditures by Fund .................... ................. Page V-1 Expenditures by Category ....... ....:............................................................................ Page V-3 Expenditures by Department .... ., ,.m ........... ..............E.,,m,......,...........,s. , ...........Page Administration (Includes City Council) ......... ,..m ..... .......::. ....... ...... ..... Page VI -1 Finance....... .............. .,,....,.,...,...,.,.,,...,,..........,.., ,,. ,,.,..,.; ,..,...;, .,.. ..... Page VI -3 Non -Departmental .......... .............................. ..........p.a..,..,.........,.............. Page VI -4 Police.........—, Page VI -6 Community Development . ........................n ................, ......, Page VI -7 Public Works ............................... Page VI -9 Recreation & Community Services . . Page I-1 I -lljq� City of Baldwin Park Uiscal Year 2016-2017 Proposed Budget by Fund Fund Fund Dese 3G,jeneral Fund: 100 General Fund Subtotal - General Fund Internal Serykesfunds: 401 Information and Support Services 402 Fleet Services 403 Internal Insurance Subtotal - Internal Services Funds 5ke6ialj'Restricted) Funds. 200 Future Development fund 205 Federal Asset Forfeiture 206 State Asset Forfeiture 207 Local Law Enforcement Block Grant 220 Community Development Block Grant 221 H.O.M.E. (Home Investment Partnership Program) 222 CAL Home 230 AB 1693 Business Improvement Fees 231 Air Quality Management 234 Park Fees (Quimby Act) 235 General Plan Fees 236 Public Art Fees 240 Gasoline Tax 241 Surface Transportation Program 242 Traffic Congestion Relief 243 Bicycle and Pedestrian Safety 244 Proposition A 245 Proposition C 246 AB939 Integrated Waste Management 247 Oil Recycling Grant 249 Storm Drains NPDS 250 Assessment District 251 Street Lighting and Landscape 252 Parks Maintenance Assessment District 253 Proposition A - Parks 254 Measure R Local Return 260 Summer Lunch Program 270 Grants Fund 271 Police Grants Fund Subtotal Special Funds qmzmz��� FY 2017 FY 2017 Proposed Proposed Excess 26,974,890 27,034,233 (59,343 1 $ 26,974,890 27,034,233 (59,343) 780,854 889,946 (109,092) 1,079,120 1,216,035 (136,915) 2,738,877 2,764,103 (25,226) $ 4,598,851 4,870,084 (271,233) 10,000 439,937 (429,937) 153,000 0 153,000 3,600 0 3,600 100 0 100 1,750,359 1,749,930 429 1,014,853 1,014,639 214 330 0 330 65,600 182,285 (116,685) 97,900 60,114 37,786 266,800 295,000 (28,200) 113,200 279,650 (166,450) 35,000 0 35,000 1,698,000 1,797,821 (99,821) 1,200 0 1,200 10,000 0 10,000 50,665 0 50,665 1,452,178 1,352,552 99,626 1,176,949 1,094,918 82,031 319,700 -319,603 97 30,000 20,000 10,000 50,100 81,800 (31,700) 12,430 0 12,430 1,788,000 1,706,853 81,147 862,290 843;392 18,898 64;360 133,751 (69,391) 880,747 1,032,992 (152,245) 189,578 189,956 (378) 80,000 80,000 0 336,894 0 336,894 $ 12,513,833 12,675,192 $ (161,359) $ 44,087,574 44,579,510 $ (491,936) [is City of Baldwin Park Fiscal Year 2016-2017 Proposed Budget by Fund Successor Agency Funds: Capital Pr oitLIts 801 FY 2017 FY 2017 Puente/Merced Capital Prj 803 W Ramona Capital Prj Proposed Proposed Excess Fund Fund Dese Sierra Vista Capital Prj es (Defecit) Financing Atithority Funds - (8,696) 0 601 Debt Service 440,607 406,457 34,150 610 COP Lease Payment 679,030 679,030 0 625 Gas Tax Debt Service 400,561 400,511 50 650 Pension Obligation Bond 1,833,028 1,932,828 200 Subtotal Financing Authority Funds 3,353,226 $ 3,318,826 $ 34,400 Successor Agency Funds: Capital Pr oitLIts 801 SG River Capital Prj 802 Puente/Merced Capital Prj 803 W Ramona Capital Prj 804 Cntrl Business Dist Capital Prj 805 Delta Capital Prj 806 Sierra Vista Capital Prj Subtotal Capital Projects Debt Service 831 SG River Debt Sery 832 Puente/Merced Debt Sery 834 CntrI Business Dist Debt Sery 835 Delta Debt Sery 836 Sierra Vista Debt Sery 837 BP Merged 2000 Refinarice SuN,total Debt Service 890 Low/Mod Income Housing Subtotal Low/Mod Housing K---M�� 901 Housing Voucher Choice 905 Public Housing 910 CIAP Subtotal Housing Authority Funds 110 1,957,097 1,957,097 0 0 16,075 (16,075) 0 8,696 (8,696) 0 375 (375) 0 25,700 (25,700) 0 2,220 (2,220) 0 1,491,482 (1,491,482) $ 1,544,548 (1,544,548) 1,522,775 864,190 658,585 438,000 526,985 (88,985) 787,232 642,231 145,001 60000 101,550 (41,550) 766:953 340,842 426,111 538,262 540,935 (2,673) 4,113,222 $ 3,016,733 $ 1,096,489 0 345,100 (345,100): $ - $ 345,100 $ (345,100) $ 6,070,319 $ 6*3,478 $ (793,159) 5,625,672 5,641,117 (15,445) 48,246 48,182 64 14,228 14,228 0 $ 5,688,146 $ 5,703,527 $ (15,381) $ 59,199,265 $ 60,465,341 $ (1,266,076) 110 City of Baldwin Park ....... ... Financing Authority Funds: Projected 2017 2017 2017 2017 Proposed 153,445 34,150 Fund Balance Proposed Proposed Proposed Proposed Fund Balance Fund Fund Description 06/30/2016 Revenues Transfers In Expenditures Transfers Out 06/30/2017 General Fund: 400,511 0 182 635 BPFA/PM 2003 Tax Alice 564,074 0 100 General Fund 8,138,388 26,974,890 0 26,188,421 _845,812_ 8,079,044 Subtotal - General Fund S 8,138,388 26,974,890 $ S 26,188,421 S 845,812 S 8,079,044 Internal Services Funds: 0 386 Subtotal Financing Authority Funds S 1,877,849 S 1,867,228 S 1,485,998 S 401 Information and Support Services (203,204) 780,854 0 889,946 0 (312,297) 402 Fleet Services (475,422) 1,079,120 0 1,216,035 0 (612,338) 403 Internal Insurance (1,068,952) 2,738,877 0 2,764,103 0 Subtotal- Internal Services Funds S (1,747,578) S 4,598,851 $ S 4,870,084 S _(1,094,178) S (2,018,812) Sperhy I (Restriqcd'Funds. 200 Future Development fund 7,671,126 10,000 0 439,937 0 7,241,189 205 Federal Asset Forfeiture 178,282 153,000 0 0 0 331,282 206 State Asset Forfeiture 137,177 3,600 0 0 0 140,777 207 Local Law Enforcement Block Grant 14,673 100 0 0 0 14,773 220 Community Development Block Grant (400,006) 1,750,359 0 1,343,473 406,457 (399,577) 221 H.O.M.E. (Home Investment Partnership Program) 278,727 1,014,853 0 1,014,639 0 278,941 222 CAL Home 20,277 330 0 0 0 20,607 230 AB 1693 Business Improvement Fees 285,565 65,600 0 182,285 0 168,880 231 Air Quality Management 434,151 97,900 0 60,114 0 471,936 234 Park Fees (Quimby Act) 73,529 266,800 0 295,000 0 45,329 235 General Plan Fees 579,204 113,200 0 279,650 0 412,754 236 Public Art Fees 278,251 35,000 0 0 0 313,251 240 Gasoline Tax 1,094,849 1,698,000 0 1,397,310 400,511 995,027 241 Surface Transportation Program 680,426 1,200 0 0 0 681,626 242 Traffic Congestion Relief 148,289 10,000 0 0 0 158,289 243 Bicycle and Pedestrian Safety (80,045) 50,665 0 0 0 (29,380) 244 Proposition A (180,904) 1,452,178 0 1,352,552 0 (81,278) 245 Proposition C 1,284,948 1,176,949 0 1,094,918 0 1,366,980 246 AB939 Integrated Waste Management (57,700) 319,700 0 319,603 0 (57,603) 247 Oil Recycling Grant 58,480 30,000 0 20,000 0 68,480 249 Storm Drains NPDS (47,560) 50,100 0 81,800 0 (79,260) 250 Assessment District 385,978 12,430 0 0 0 398,408 251 Street Lighting and Landscape (230,072) 1,788,000 0 1,706,853 0 (148,925) 252 Parks Maintenance Assessment District (18,898) 717,086 145,204 843,392 0 0 253 Proposition A - Parks 84,226 64,360 0 133,751 0 14,835 254 Measure R Local Return 761,589 880,747 0 1,032,992 0 609,344 260 Summer Lunch Program 378 168,000 21,578 189,956 0 0 270 Grants Fund (7,895,263) 80,000 0 80,000 0 (7,895,263) 271 Police Grants Fund 611,256 336,894 0 = 0 0 948,150 301 Building Reserve 2 9,508 0 0 0 0 9,508 Subtotal Special Funds -i-6,160,441 S 12,341,051 S 166,782-- S 11j68,-124 S 806,968 S 5,999,081 Financing Authority Funds: 601 Debt Service 153,445 34,150 406,457 406,457 0 187,595 610 COP Lease Payment 684,250 0 679,030 679,030 0 684,250 625 Gas Tax Debt Service 132 50 400,511 400,511 0 182 635 BPFA/PM 2003 Tax Alice 564,074 0 0 0 0 564,074 637 BPFA/CBD 1990 Refunding Loan 475,762 0 0 0 0 475,762 650 Pension Obligation Bond 186 1,833,028 0 1,832,828 0 386 Subtotal Financing Authority Funds S 1,877,849 S 1,867,228 S 1,485,998 S 3,318,826 S m S 1,912,249 1 Unreserved fund balance 2 Excludes amounts due from other funds IN City of Baldwin Park Fiscal Year 2016-2017 Proposed Fund Balance z Projected 2017 2017 2017 2017 Proposed Fund Balance Proposed Proposed Proposed Proposed Fund Balance Fund Fund Ilescription 0613012016 Revenues Transfers In EE x enditures Transfers Out 06130/2017 Sa,oncssnr Aaenuv lrundst 800 RDA Obligation Retirement 0 1,957,097 0 0 1,957,097 0 Cao ital Prn e1, 801 SG River Capital Prj 314,423 0 0 16,075 0 298,348 802 PuentelMerccd Capital P{j 0 0 0 8,696 0 (8,696) 803 W Ramona Capital Rd 81,276 0 0 375 0 80,901 804 Cntrl Business Dist Capital Prj 0 0 0 25,700 0 (25,700) 805 Delta Capital I'd 0 0 0 2,220 0 (2,220) 806 Sierra Vista Capital Pd 531,837 _ 0 0 232,419 1,259,063 (959,645) Subtotal Capital Projects S 927,536 S S $ 285,485 S 11259,063 S (617,012) Debt Service 831 SG River Debt Sery 3,262 0 1,522,775 741;400 122,790 661,847 832 Puente/Merced Debt Sery 146,426 320,000 118,000 526,985 0 57,441 833 W Ramona Debt Sery 1,296 0 0 0 0 1,296 834 Cndl Business Dist Debt Sery 16,925 38,800 748,432 642,231 0 161,926 835 Delta Debt Sery 267 0 60,000 0 101,550 (41,283) 836 Sierra Vista Debt Sery 7,060 0 766,953 27,000 313,842 433,171 837 BP Merged 2000 Refinance 1.1136„800 80 538,182 540„935 0 t ,034,127 Subtotal Debt Service S 1,212,036 S 358,880 $ 3,754,342 S 2,4789551 S 538,182 S 2308,525 LowlModI:7ous 890 Low/Mod Income Housing 10,608,117 0 0 345,100 0 10,263,017 Subtotal Low/Mod Housing S 10,6081117 S - S S345,100 S - S 10,263,017 TOTAL SUCCESSOR AGENCY S: 5 12,747,689 S 2,315,977 S 3,754,342 S 3,109,136 S 3,754,342 S 11,954,531 IfousSSA€e, Aathorityp 901 Housing Voucher Choice 161,103 5,625,672 0 5,641,117 0 145,658 905 Public Housing 280,218 34,018 14,228 48,182 0 280,282 910 CIAP 20,610 14,228 0 0 14,228 20,610 Subtotal Housing Authority Funds S 461,931 S 5,673,918 S 14,228 S 5,689,299 S 14,228 S 446,550 COMBINED GRAND TOTAL - ALL FUNDS S 271638,720 S 53,777,915 S 51421,350 S 55,043,991 S 5,421350 S 261372,644 z i City of • General Fund Revenue Summary by Type 'J' U1, iffisim CHARGES FOR14 SERVICES .0% �?�xsv VLF / INT r 0 FRANCHISE TAX •.. "'.e_...._ 9.2% UTILITY USERS TAX es' "ri LICENSES & PERMITS 2.8% s USINESS LICENSE TAX USE OF • PROPERTY \FINES & PENALTIES VARIANCE FY201412015 F 2 1 / 016 FY201 /2017 FY2 1 /2 17 ACTUALS AMENDED PROPOSED vs. REVENUE TYPE @ 06/30/15 REVENUE REVENUE FY201/2016 PROPERTY TAXES 3,781,686 3,931,694 3,661,656 (270,038)' SALES TAX 5,067,921 5,981,576 6,106,000 124,424 TRANSIENT OCCUPANCY TAX 294,062 278,100 567,854 289,754 FRANCHISE TAX 2,431,498 2,410,000 2,486,500 76,500 UTILITY USERS TAX 2,395,922 2,400,000 2,400,000 0 LICENSES & PERMITS 695,758 563,500 744,512 181,012 BUSINESS LICENSE TAX 630,001 639,300 643,600 4,300 FINES & PENALTIES 1,104,454 677,000 677,000 0 USE OF MONEY & PROPERTY 309,218 316,000 385,562 69,562 PROP TX IN LIEU OF VLF / ITERGOV 7,262,820 7,293,298 7,561,445 268,147 CHARGES FOR SERVICES 2,571,017 1,486,118 1,618,361 132,243 MISCELLANEOUS 583,599 409,395 122,400 (286,995) TOTAL GENERAL FUND REVENUE27,127,956 26,385,981 26,974,890 $ 588,909 'J' U1, iffisim CHARGES FOR14 SERVICES .0% �?�xsv VLF / INT r 0 FRANCHISE TAX •.. "'.e_...._ 9.2% UTILITY USERS TAX es' "ri LICENSES & PERMITS 2.8% s USINESS LICENSE TAX USE OF • PROPERTY \FINES & PENALTIES City of Baldwin Park General Fund Proposed Revenues - Fiscal Year 2016/2017 General Fund • -'jax Revenues General Fund Other Major Revenue Sources 2P500,000 21250,000 2,000,000 1,750,000 1,500,000 1,250,000 1,000,000 750,000 500,000 250,000 -*--VLF IN LIEU OF TAXES SALES TAX PROPERTY TAXES UTILITY USERS TAX FRANCHISE TAX --*-LICENSES & PERMITS FINES & PENALTIES t `1 CITY OF BALDWIN,,PARK FUND EXPENDITURE SUMMARIES - GENERAL FISCAL YEAR 2016/2017 PROPOSED EXPENDITURE BUDGE7_1 VJ Rri : VARIANCE„ FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 ACTUALS AMENDED PROPOSED vs. DEPARTMENT - 06/30/15 BUDGET BUDGET FY2015/21 ADMINISTRATION 1,218,714 1,336,269 1,168,899 ” (167,370) FINANCE 633,438 715,800 707,095 (8,705) NON -DEPARTMENTAL 1,166,305 1,423,060 888,733 (534,327) POLICE 16,824,974 17,245,676 18,883,122 1,637,446 COMMUNITY DEVELOPMENT 914,320 1,114,961 1,096,807 (18,154) PUBLIC WORKS 260,083 458,461 287,367 (171,094) RECREATION & COMMUNITY SERVICES 3,688,309 4,191,162 4,002,210 (188,952) TOTAL EXPENDITURES $ 24,706,145 $ 26,485,389 27,034,233 548,844 : MIT VARIANCE FY 2014/2015 Y 2015/2016 FY 2016/2017 FY2016/2017 ACTUALS AMENDED PROPOSEDS. CATEGORY 06/30/15 BUDGET BUDGET 2015/2016 CAPITAL 157,972 15,500 15,000 (500) CONTRACTUAL SERVICES 2,578,828 2,412,814 1,879,493 (533,321) MAINTENANCE AND OPERATIONS 2,973,728 3,026,314 3,325,183 298,869 PERSONNEL COSTS 18,012,886 19,755,636 20,968,745 1,213,109 TRANSFERS OUT 982,732 1,275,125 845,812 (429,313 MIT CITY OF BALDWIN ,' EXPENDITURE r i t t i. FISCAL 11klii r *' i ` r1 i `i it I IWA4of 011,11giolilmol:lvailk4okyii:4klvw�-I rl • ' i'. COMMUNITYO' 400-COMMUNITY400-COMMUNITY DEV DIRECTOR 405 -ECONOMIC DEVELOPMENT 1 i i • i r: r 450 -BUILDING 470 -COMMUNITY DEVADMIN 436,968 0 0 0 VARIANCE 1,423,060 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201/2017 888,733 ACTUALS AMENDED PROPOSED VS. DEPARTMENT @ 06/30/15 BUDGET BUDGET FY201512016 ADMINISTRATION 1,014,609 946,775 (67,834) 350,049 100 -CITY COUNCIL 229,260 239,012 268,152 29,140 110-CEO°S OFFICE 114,768 128,865 88,572 (40,293) 120 -CITY CLERK 119,807 232,817 161,787 (71,030) 130 -CITY ATTORNEY 533,746 474,557 377,000 (97,557) 150 -PERSONNEL 221,133 261,019 273,389 12,370 TOTAL ADMINISTRATION 1,218,714 1,336,269 1,168,899 $ (167,370) FINANCE 99,291 121,720 121,440 (280)• 200 -CITY TREASURER 25,100 25,302 30,502 5,200 210 -FINANCE 608,338 690,497 676,592 (13,905) TOTAL FINANCE 633,438 715,800 707,095 (8,705) r1 i `i it I IWA4of 011,11giolilmol:lvailk4okyii:4klvw�-I rl • ' i'. COMMUNITYO' 400-COMMUNITY400-COMMUNITY DEV DIRECTOR 405 -ECONOMIC DEVELOPMENT 1 i i • i r: r 450 -BUILDING 470 -COMMUNITY DEVADMIN 436,968 0 0 0 729,337 1,423,060 888,733 (534,327) 1,166,305 1,423,060 888,733 (534,327) 1,011,869 987,738 1,188,296 200,558 749,908 881,988 1,139,665 257,677 961,382 1,014,609 946,775 (67,834) 350,049 460,491 481,601 21,110 8,714,472 8,921,212 10,004,592 1,083,380 351,082 660,280 493,729 (166,551) 3,395,709 3,126,080 3,454,247 328,167 376,302 391,400 396,400 .5,000 38,267 53,000 53,000 0 642,830 370,088 379,388 9,300 133,814 257,070 223,989 (33,081) 99,291 121,720 121,440 (280)• 4r � 115,789 131,658 16,705 (114;953) 1,500 140,031 37,500 (102,531) 5,172 5,172 5,172, 0 2,237 2,237 2,237 0 260,202 345,615 331,935 (13,680) 500,137 478,281 673,151 194,870 29,283 11,966 30,106 •• 18,140 914,320 1,114,961 1,096,807 (18,154) ME 600 -RECREATION & COMM SERV DIR 181,373 188,782 919,832 VARIANCE 610 -RECREATION SERVICES FY 2014/2015 FY 2015/2016 FY 201612017 FY01/2017 620 -FACILITIES MAINTENANCE ACTUALS AMENDED PROPOSED VS, DEPARTMENT R5 06/30/15 BUDGET BUDGET FY2015/201 PUBLIC WORKS 89,973 91,703 98,603 6,900 500 -PUBLIC WORKS DIRECTOR 42,311 77,986 27,366 (50,620) 510 -ENGINEERING 108,579 92,448 49,218 (43,230) 520 -CAPITAL IMPROVEMENT 26,035 0 0 0 540 -WASTE MNG/ENVIRO SERV 6,196 13,131 21,503 8,372 550 -TRAFFIC CONTROL 4,775 1,880 440 (1,440) 551 -ASPHALT 0 4,160 7,470 3,310 552 -STREET SWEEPING 0 4,940 6,270 1,330 560 -LANDSCAPE 31,098 217,049 162,483 (54,566) 561 -TREES 9,849 7,294 1,464 (5,830) 562 -IRRIGATION 1,303 1,513 1,513 0 570 -GRAFFITI ABATEMENT 12,485 350 350 0 571 -COURT REFERRAL 7,100 7,310 860 (6,450) 581 -TRANSIT FACILITY MAINT 10,351 30,400 8,430 (21,970) TOTAL PUBLIC WORKS 260,083 458,461 287,367 (171,094) 600 -RECREATION & COMM SERV DIR 181,373 188,782 919,832 (68,950) 610 -RECREATION SERVICES 1,501,726 1,864,747 1,753,802 (110,945) 620 -FACILITIES MAINTENANCE 970,479 892,627 909,217 16,590 630 -SENIOR SERVICES CENTER 188,877 214,071 215,191 1,120 640 -FAMILY SERVICE CENTER 89,973 91,703 98,603 6,900 650-CHILDRENS SERVICES 206,305 328,754 311,547 (17,207) 660 -TEEN CENTER/SKATE PARK 213,940 240,277 243,727 3,450 670 -BARNES PARK 120,096 147,886 151,686 3,800 680 -ARTS & RECREATION CENTER 215,541 222,315 198,605 (23,710) TOTAL RECREATION & COMMUNITY SERVICES 3,688,309 4,191,162 4,002,210 (188,952) TOTAL EXPENDITURES ALL DEPARTMENTS $ 24,706,145 $ 26,485,389 $ 27,034,233 $ 548,844 CITY OF BALDWIN PARK FISCAL YEAR 201612017 PROPOSED EXPENDITURE BUDGER -1,'EPARTMENT SUMMARY BY COST CENTER & CATEGORY GENERAL SERVICESCONTRACTUAL 0 0 0i VARIANCE 90,000 2014/2015 2015/2 16 F 201 /2017 1 /2017 68,37D ACTUALS AMENDED PROPOSED vs. ST CENTER / CATEGORY @ 06/30/15 BUDGET BUDGET 15/2016 100 -CITY COUNCIL 474,557 377,000 (97,557) 533,746 $ CONTRACTUAL SERVICES 0 1,200 3,200 2,000 MAINTENANCE AND OPERATIONS 45,409 45,932 45,182 (750) PERSONNEL COSTS 183,851 191,880 219,770 27,890 1 00 -CITY COUNCIL TOTAL 229,260 $ 239,012 ,152 29,14 SERVICESCONTRACTUAL 0 0 0i MAINTENANCE AND OPERATIONS 90,000 0 (90,000) PERSONNELCOSTS 100,702 108,640 68,37D 40, • OFFICE TOTAL+1 104,450 131,420 26,970 120 -CITY CLERK CAPITAL CONTRACTUAL MAINTENANCEr OPERATIONS PERSONNELCOSTS 120 -CITY CLERK TOTAL 0 500 0 {500) 39,957 90,000 0 (90,000) 26,720 37,867 30,367 (7,500) 53,130 104,450 131,420 26,970 119,807 232,...17 161,787 (71,030) 533,746 474,557 377,000 (97,557) 533,746 $ 474,557 377, (97,557) CONTRACTUAL SERVICES 17,104 15,000 15,000 0 MAINTENANCE AND OPERATIONS 58,047 65,819 65,819 0 PERSONNEL COSTS 145,982 180,200 192,570 12,370 150 -PERSONNEL 221,133 261,019 1, 1 273,389 $ 12,37 TOTAL ADMINISTRATION $ 1,218,714 $ 1,336,269 1,168,899 (167,370) MAI CITY OF BALDWIN PARK GENERAL..ISCAL YEAR 2016/2017 PROPOSED EXPENDITURE BUDGET DEPARTMENT SUMMARY BY COST CENTER & CATEGORY E�r CONTRACTUAL SERVICES 84,950 78,300 55,700 VARIANCE19190901 MAINTENANCE AND OPERATIONS 2014/2 1 2015/2016 FY2016/2017 016/ 17 PERSONNEL COSTS ACTUALS. 524,835 533,380 8,545 COST CENTER / CATEGORY 06/30/15 0, 7676,592(13,905) 1/1 200 -CITY TREASURER 633,438 $ 715,800 $ 707,095(8,705) MAINTENANCEAND OPERATIONS 2,320 2;492 2,492 0 PESO NEL COSTS 22,781 22,810 28,010 5,200 200 -CITY TREASURER L 25,100 25,302 30,502 5,20 E�r CONTRACTUAL SERVICES 84,950 78,300 55,700 (22,600) MAINTENANCE AND OPERATIONS 87,494 87,362 87,512 150 PERSONNEL COSTS 435,894 524,835 533,380 8,545 210 -FINANCE 0, 7676,592(13,905) TOTAL FI 633,438 $ 715,800 $ 707,095(8,705) CITY OF BALDWIN PARK FISCAL YEAR 2016/2017 PROPOSED EXPENDITURE BUDGET DEPARTMENT O. GENERAL FUND ONLY NON -DEPARTMENTAL WWII `,. .' 1,166,305 1,423,060 $ 888,733 (534,327) am VARIANCE FY 2014/2015 FY 2015/2016 2016/2017 F01 /2017 ACTUALS. COST CENTER / CATEGORY @ 06/30/151/ 1 000 -NO COST CENTER OUT 436,968 0 0 0 0- L436,968 - - - 299 -NON -DEPARTMENTAL CONTRACTUAL SERVICES 80,300 80,200 62,636 (17,564) MAINTENANCE A OPERATIONS 35,167 62,860 58,097 (4,763) PERSONNEL COSTS 613,871 923,000 768,000 (155,000) TRANSFERS OUT 0 357,000 0 (357,000) 299 -NON -DEPARTMENTAL TOTAL 729,337 1,423,060 ,733 (534,327) WWII `,. .' 1,166,305 1,423,060 $ 888,733 (534,327) am CITY OF BALDBALDWIN • , • FISCAL YEAR 2016/2017 PROPOSED EXPENDITURE BUDGET DEPARTMENT SUMMARY BY CENTER i CATEGORY GENERAL FUND ONLY Zs]A[«T_ I CONTRACTUAL .r 196 ,400 140,000 (56,400) VARIANCE 202,980 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 783,055 ACTUALS. 310 -POLICE ADMINISTRATION TOTAL $ 749,908 $ 881,988 $ 1,139,665 $ COST CENTER / CATEGORY 06/30/15 BUDGET BUDGET 01 / 1 300 -POLICE CHIEF MAINTENANCE AND OPERATIONS 50,376 52,288 52,288 0 PERSONNEL COSTS 961,493 935,450 1,136,008 200,558 300 -POLICE CHIEF TOTAL $ 1,011,869 987,738 1,188,296 $ 200,55 CONTRACTUAL .r 196 ,400 140,000 (56,400) MAINTENANCE AND OPERATIONS 199,628 202,980 216j6l 0 13,630 PERSONNEL COSTS 429,378 482,608 783,055 300,447 310 -POLICE ADMINISTRATION TOTAL $ 749,908 $ 881,988 $ 1,139,665 $ 257,677 CONTRACTUAL SERVICES 51563 22,500 21200 (20,30 MAINTENANCE AND OPERATIONS 80,750 72,239 77,539 5,30 r PERSONNEL COSTS 875,069 919,870 867,036 (52,83 1,083,380 ,714,472 $ 8,921,212 10,004,592 $ 1,083,380 0 �PIzi *via] N r CONT - A « 1,000 1,000 r MAINTENANCE AND OPERATIONS 61,717 64,461 64,461 0 PERSONNEL a• •54 395,030 r.. 416,140 0 330 -RECORDS i 1+9 $ 460,491 $ 481,601 1,083,380 340 -PATROL CAPITAL CONTRACTUAL SERVICES MAINTENANCE AND OPERATIONS PERSONNEL COSTS 340 -PATROL TOTAL 142,243 0 0 0 78,041 71,000 71,000 0 823,697 784,717 784,717 0 7,670,491 8,065,495 9,148,875 1,083,380 ,714,472 $ 8,921,212 10,004,592 $ 1,083,380 350 -TRAFFIC MAINTENANCE AND OPERATIONS 69,047 69,992 69,992 0 PERSONNEL COSTS 282,035 __ 590,288 423,737 (166,551) 350 -TRAFFIC TOTAL 351,082 $ 660,280 $ 493,729 (166,551) •1 • 9 allarA- CONTRACTUAL 5,433 13,500 13,500 VARIANCE AND OPERATIONS FY 2014/2015 FY 2015/2016 FY 2016/2017 Y1 /2017 PERSONNELMAINTENANCE ACTUALS AMENDED PROPOSED . COST CENTER / CAT EG /30/15 BUDGET BUDGET FY201512016 360 -INVESTIGATIONS CONTRACTUAL SERVICES 6,317 7,000 7,000 0 MAINTENANCE AND OPERATIONS 350,058 352,388 352,388 0 PERSONNEL COSTS 3,039,334 2,766,692 3,094,859 328,167 360 -INVESTIGATIONS TOTAL 3,395,709 3,126,080 3,454,247 328,167 370 -POLICE JAIL CONTRACTUAL SERVICES 373,916 390,400 395,400 5,000 MAINTENANCE AND OPERATIONS 2,386___ 1,000 1,000 0 370= LICE JAIL TOTAL 376,302 $ 391,400 396,400 5,000 380 -EMERGENCY I S CONTRACTUAL SERVICES 28,296 44,000 44.,000 0 MAINTENANCE AND OPERATIONS 9,971 9,000 9,000 0 380 -EMERGENCY OPERATIONSL 38,267 53,000 53,000 •1 • 9 allarA- CONTRACTUAL 5,433 13,500 13,500 0 AND OPERATIONS 2,956 2,956 2,956 0 PERSONNELMAINTENANCE .. I 0 r 390 -OTHER PUBLIC SAFETY SERV TOTAI $ 642,830 $ 370,088 $ 379,388 $ 9,300 CONTRACTUAL SERVICES 5,433 13,500 13,500 0 MAINTENANCE AND OPERATIONS 40,089 70,010 70,010 0 PERSONNEL COSTS 88,292 173,560 140,479 (33,081) 391 - L 133,814 257,070 $ 223,989 (33,081) 392 -PARKING MAINTENANCE AND OPERATIONS 1,822 2,000 2,000 0 PERSONNEL COSTS 97,469 119,720 119,440 (280) 392 -PARKING T TOTAL 99,291 121,720 121,44 () TOTAL -r18,883,122 $ 15637,446 gm CITY OF .,. DEPARTMENTFISCAL YEAR 201612017 PROPOSED EXPENDITURE BUDGET A'Y BY COST CENTER & CATEGORY GENERAL FUND ONLY i • Z Leir 6 CONTRACTUAL SERVICES 1,500 VARIANCE FY 2014/2015 FY 2015/2016 FY 16/2017 1/17 ACTUALS 5,531 S. COST CT / CATEGORY /30/15 BUDGET BUDGET FY201512016 400 -COMMUNITY E DIRECTOR 101,000 0 CONTRACTUAL SERVICES 0 1,000 1,000 0 MAINTENANCE AND OPERATIONS 12,404 13,038 13,119 81 PERSONNEL COSTS 103,385 117,620 2,586 (115,034) 400 -COMMUNITY I T TOTAL 115,789 131,658 $ 16,70 - (114,953) i • Z Leir 6 CONTRACTUAL SERVICES 1,500 33,500 33,500 0 MAINTENANCE AND OPERATIONS 0 5,531 4,000 (1,531) PERSONNEL COSTS 0 101,000 0 (101,000) 405 -ECONOMIC L TOTAL $ 1,500 s 140,031 37,50 (102,531) 410 -FEDERALLY ASITHOUSING MAINTENANCE AND OPERATIONS 5,172 5,172 5,172 0 41 O - FEDERALLY ASSISTED HOUSING5,172 $ 5,172 5,172 - -CDBG MAINTENANCE AND OPERATIONS 2,237 2,237 2,237 0 420-CDBG TOTAL $ 2,237 2,237 2,237 - 440 -PLANNING CONTRACTUAL SERVICES 33,336 10,000 20,000 10,000 MAINTENANCE AND OPERATIONS 36,429 38,655 37,155 (1,500) PERSONNEL COSTS 190,437 296,960 274,780 (22,180) 440 -PLANNING T L ,345,615331, (13,680) 450 -BUILDING CONTRACTUAL SERVICES 7,720 3,000 215,800 212,800 MAINTENANCE AND OPERATIONS 48,275 52,991 60,491 7,500 PERSONNEL COSTS 444,141 -422,290 396,860 (25,430) 450 -BUILDING & SAFETY TT L ,137 478,281 73,151 194,870 470 -COMMUNITY I MAINTENANCE AND OPERATIONS 10,466 10,466 10,466 0 PERSONNEL COSTS 18,817 1,500 19,640 18,140 470 -COMMUNITY DEV ADM1 L $ 29,283 $ 11,966 $ 30,10618,140 TOTAL COMMUNITY DEVELOPMENT 914,320 1,114,961 1,096,807 (18,164) CITY OF rr i . 1, ■ r DEPARTMENTFISCAL YEAR 201612017 PROPOSED EXPENDITURE BUDGET COST CENTER & CATEGORY VARIANCEGENERAL FUND ONLY i ► ► 171i[r CONTRACTUAL SERVICES 72,939 FY 2014/2015 FY 2015/2016 FY 2016/2017 01 /2017 ACTUALS E 15,038 . COST C / CTG /30/15 BUDGET BUDGET FY2015/2016 500 -PUBLIC DIRECTOR 37,410 36,680 CONTRACTUAL SERVICES 0 32,000 0 (32,000) MAINTENANCE AND OPERATIONS 11,018 9,206 9,206 0 PERSONNEL COSTS 31,294 36,780 18,160 (18,620) 500-PUBLIG WORKS DIRECTORTOTAL 42,311 77,986 $ 27,3 (50,620) i ► ► 171i[r CONTRACTUAL SERVICES 72,939 40,000 0 (40,000) MAINTENANCE AND OPERATIONS 10,124 15,038 12,538 (2,500) PERSONNEL COSTS 25,516 37,410 36,680 (730) 510 -ENGINEERING TOTAL 108,579 $ 92,448 $ 49,218(43,230) 520 -CAPITAL IMPROVEMENT MAINTENANCE AND OPERATIONS 2,137 0 0 0 PERSONNEL COSTS 23,898 0 0 0 520 -CAPITAL IMPROVEMENT TOTAL $ 26,035 - - - MNG/IRO MAINTENANCE AND OPERATIONS 5,763 5,763 5,763 0 PERSONNEL COSTS 432 7,368 15,740 8,372 540 -WASTE MNGIENVIROTOTAL 6,196 $ 13,131 21,503 $ 8,372 550 -TRAFFIC CONTROL MAINTENANCE AND OPERATIONS 240 240 240 0 PERSONNEL COSTS 4,535 1,640 200 (1,440)_ 550 -TRAFFIC CONTROL TOTAL 4,775 $ 1, (1,440) 1 -ASPHALT PERSONNEL COSTS 0__ 4,160 7,470 3,310 551 -ASPHALT TOTAL - $ 4,160 $ 7,470 $ 3,31 552 -STREET SWEEPING COSTS 0 4,940 6,270 1,330 552 -STREET SWEEPINGTOTAL - $ 4,940 $ 6,2701,33 VARIANCE F 2014/2015 2015/2016 2016/2017 FY201612017 ACTUALS S. COST CENTER / CATEGORY @ 06/30/15 BUDGET BUDGET FY2015/2016 560 -LANDSCAPE MAINTENANCE AND OPERATIONS 1,849 709 3,709 3,000 PERSONNEL COSTS 3,408 16,340 13,570 (2,770) TRANSFERS OUT 25,841 200,000 145,204 (54,796) 560 -LANDSCAPE T L 31,098 $ 217,049 $ 162,4 $ (54,566) -TREES AND OPERATIONS 834 834 834 0 PERSONNEL COSTS 9,015 6,460 630 (5,830) 561 -TREES TOTAL $ 9,849 $ 7,294 1,464 (5,830) 562 -IRRIGATION MAINTENANCE AND OPERATIONS 1,303 1,303 1,303 0 PERSONNEL COSTS 0 210 210 0 562-IRRIGATION1,303 1,513 1,513 570 -GRAFFITI ABATEMENT PERSONNEL COSTS 12,485 350 350 0 570 -GRAFFITI ABATEMENT TOTAL 12, 5 350 - 571 -COURT REFERRAL PERSONNEL COSTS 7,100 7,310 860 (6,450)_, 571 -COURT REFERRAL TOTAL $ 7,100 $ 7,310 (6,450) 581 - I IITMAINT PERSONNEL COSTS 10,351 30,400 8,430 (21,970), 1 -TRANSIT FACILITYI TTL 10,351 30,400 $ 8,430(21,970) TOTAL PUBLIC WORKS $ 260,083 $ 458,461 287,3 $ (171,094) ` CITY OF PARK DEPARTMENTFISCAL YEAR 2016/2017 PROPOSED EXPENDITURE BUDGET SUMMARY . • + i. • iGENERAL FUND ONLY 1 � " CONTRACTUAL SERVICES3,343 2,974 31250 21000 VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 500 ' • i AMENDEDACTUALS O S S. ST CENTER / CATEGORY @ 06/30/15 BUDGET BUDGET FY201512016 600 -RECREATION & COMM SERV DIR 650-CHILDRENS SERVICES MAINTENANCE AND OPERATIONS 24,050 23,802 25,802 2,000 PERSONNEL COSTS 157,323 164,980 94,030 (70,950) 600 - RECREATION 1 T. 181,373 188,782 $ 119, 3 (68,950) 610 -RECREATION SERVICES TRANSFERS OUT 30,133 38,445 21,578 CONTRACTUAL SERVICES 46,743 80,825 26,825 (54,000) MAINTENANCE AND OPERATIONS 196,855 240,732 196,757 (43,975) PERSONNEL COSTS 768,338 863,510 851,190 (12,320) TRANSFERS OUT 489,790 679,680 679,030 (650)_ 610 -RECREATION SERVIC TOTAL 1,501,726 1,864,747 1,753,802 (110,945) 620 -FACILITIES I T CAPITAL 15,729 15,000 15,000 0 CONTRACTUAL SERVICES 379,608 324,050 0 (324,050) MAINTENANCE AND OPERATIONS 457,386 393,547 730,447 336,900 PERSONNEL COSTS 117,756 160,030 163„770 3,740 620 -FACILITIES I TOTAL $ 970,479 $ 892,627 909,217 16,590 1 � " CONTRACTUAL SERVICES3,343 2,974 31250 21000 � •i MAINTENANCEANDOPERATIONS J.JJ J 44,611 500 ' • i 04 162,710 168,580 i 630 -SENIOR 91,703 $ 98,603 $ 1` CONTRACTUAL SERVICES 2,974 2,000 0 (2,000) MAINTENANCE AND OPERATIONS 19,606 20,443 20,943 500 PERSONNEL COSTS 67,392 69,260 77,660 8,400 640 -FAMILY VICE CENTER TOTAL 91,703 $ 98,603 $ 6,900 650-CHILDRENS SERVICES CONTRACTUAL SERVICES 2,146 5,500 3,000 (2,500) MAINTENANCE AND OPERATIONS 38,732 43,729 41,729 (2,000) PERSONNEL COSTS 135,294 241,080 245,240 4,160 TRANSFERS OUT 30,133 38,445 21,578 (16,867) 650-CHILDRENS SERVICESTOTAL $ 206,305 $ 328,754 311,547 (17,207) mm CONTRACTUAL SERVICES 2,761 7,000 4,000 VARIANCE MAINTENANCE AND OPERATIONS FY201412015 F 2015/2016 2016/2017 F1/1 PERSONNEL COSTS ACTUALSE 122,160 130,810 . COST CENTER / CATEGORY @ 06130/15 BUDGET BUDGET FY201512016 660 -TEEN CENTER/SKATE CONTRACTUAL SERVICES 2,541 4,500 2,500 (2,000) MAINTENANCE AND OPERATIONS 41,191 46,087 43,587 (2,500) PERSONNEL COSTS 170,208 189,690 197,640 7,950 660 -TEEN L 213,940 $ 240,277 243,727 $ 3,45 CONTRACTUAL SERVICES 2,761 7,000 4,000 (3,000) MAINTENANCE AND OPERATIONS 17,420 18,726 16,876 (1,850) PERSONNEL COSTS 99,915 122,160 130,810 8,650 670- L 120,0 $ 147,886 $ 151,6863,800 CONTRACTUAL 91086 .i 6,800 (5,000) ■■* i D OPERATIONS MAINTENANCE 24,025 25,56525,5650 COSTS --1 82,430 184,950 166,240__��� RECREATIONPERSONNEL 680 -ARTS & CENTERToTA s 215,541 c 222,315 $ a• r A I City of Baldwin Total by r Type(includes Fiscal Years 2014/2015 e r2016/2017 & SPECIAL FUNDS: 46,748,279 47,345,239 $ 44,087,574 (3,257,665) m VARIANCE FY2 14/2015 FY 015/201 FY2016/2017 FY 016/2017 ACTUALS AMENDED PROPOSED VS. FUND FUND DESCRIPTION @ 06/30/15 REVENUE REVENUE FY01512016 GENERAL FUND REVENUE: 100 GENERAL FUND OPERATING 27,127,956 26,385,981 26,974,890 588,909 SUBTOTAL -GENERAL FUND 27,127,956 26,385,981 26,974,890 588,909 INTERNAL SERVICES FUNDS: 401 INFORMATION SERVICES 836,391 780,854 780,854 0 402 FLEET SERVICES 9,104,221 9,079,120 1,079,120 0 403 INTERNAL INSURANCE 2,691,286 2,633,935 2,738,877 104,942 404 CAPITAL IMPROVEMENT 0 357,000 0 (357,000) SUBTOTAL -INTERNAL SERVICES FUNDS, 4,631,898 4,850,909 4,598,851 (252,058) SPECIAL FUNDS REVENUE: 200 FUTURE DEVELOPMENT FUND 13,607 10,000 10,000 0 205 FEDERAL ASSET FORFEITURE 454,972 3,000 153,000 150,000 206 STATE ASSET FORFEITURE 21,006 3,600 3,600 0 207 LOCAL LAW ENF BLOCK GRANT 20 100 100 0 220 CDBG 1,045,696 1,715,486 1,750,359 34,873 221 HOME PROGRAM 1,542,129 1,901,055 1,014,853 (886,202) 222 CALHOME GRANT 77 330 330 0 230 AB 1696 BUSINESS IPRVNT FEES 79,743 60,600 65,600 5,000 231 AIR QUALITY IMPROVEMENT 455,939 97,900 97,900 0 233 ECONOMIC DEVELOPMENT GRANT 1 0 0 0 234 PARK FEES (QUIBY) 345,992 66,800 266,800 200,000 235 GENERAL PLAN FEE 141,360 70,800 113,200 42,400 236 PUBLIC ART FEES 0 35,000 35,000 0 240 GAS TAX 2,281,333 2,080,015 1,698,000 (382,015) 241 SURFACE TRANSP PROGRAM 950 1,200 1,200 0 242 TRAFFIC CONGEST RELIEF 5,022 7,000 10,000 3,000 243 BICYCLE & PEDESTRIAN 31,398 127,984 50,665 ` (77,319) 244 PROPOSITION A 1,388,776 1,436,993 1,452,178 15,185 245 PROPOSITION C 1,125,108 1,155,064 1,176,949 21,885 246 AB939 INT WASTE MGMNT 265,502 319,700 319,700 0 247 OIL RECYCLING GRANT 21;402 30,000 30,000 0 249 STORM DRAINS/PDS 100,433 50,100 50,100 0 250 ASSESSMENT DISTRICT 1,708 12,430 12,430 0 251 STREET LIGHT & LANDSCAPE 1,723,026 1,778,049 1,788,000 9,951 252 PARKS MAINTENANCE 805,759 860,138 862,290 2,152 253 PROP A PARKS 260,934 100,422 64,360 (36,062) 254 MEASURE R LOCAL RETURN 843,036 864,408 880,747 16,339 260 SUMMER LUNCH 141,993 206,445 189,578 (16,867) 270 GRANTS FUND 1,313,376 2,505,336 80,000 (2,425,336) 271 POLICE GRANTS FUND 578,114 608,394 336,894 (271,500) 301 BUILDING RESERVE 13 0 0 0 SUBTOTAL -SPECIAL FU 14,988,425 16,108,349 $ 12,513,833 (3,594,516) & SPECIAL FUNDS: 46,748,279 47,345,239 $ 44,087,574 (3,257,665) m City of Baldwin Park i 800 RDA OBLIGATION RETIREMENT 5,193,269 3,581,508 5,625,672 6,880,752 VARIANCE 1,957,097 44,840 FY201412015 FY2015/2016 FY2016/2017 FY2016/2017 33,750 14,228 ACTUALS AMENDED PROPOSED V. FUND FUND DESCRIPTION . . ..... ............... . . .. ............... @ 06/30/15 REVENUE REVENUE FY2015/2016 FINANCING AUTHORITY REVENUE: 0 802 PUENTE/MERCED CAPITAL PRJ 601 DEBT SERVICE 602,254 541,410 440,607 (100,803) 610 COP LEASE PAYMENTS 926,758 679,680 679,030 (650) 625 GAS TAX DEBT SERVICE 400,893 401,545 400,561 (984) 635 BPFA/PM 2003 TAX ALLOC 44 0 0 0 650 PENSION OBLIGATION BOND 1,710,508 1,767,378 1,833,028 65,650 SUBTOTAL -FINANCING AUTHORITY $ 3,640,457 $ 3,390,013 $ 3,353,226 $ (36,787) 800 RDA OBLIGATION RETIREMENT 5,193,269 3,581,508 5,625,672 6,880,752 905 PUBLIC HOUSING 1,957,097 44,840 (4,923,655) CAPITAL PROJECTS REVENUE 910 CTAP 0 33,750 14,228 (19,522) SUBTOTAL -HOUSING AUTHORITY $ 5,224,798 $ 5,370,590 $ 801 SG RIVER CAPITAL PRJ 317,556 27,070 $ 64,241,901 $ 0 59,199,265 $ 0 0 802 PUENTE/MERCED CAPITAL PRJ 40,221 0 0 0 804 CNTRL BUSINESS DST CAPITAL PRJ 40,221 0 0 0 805 DELTA CAPITAL PRJ 38,702 0 0 0 806 SIERRA VISTA CAPITAL PRJ 296 0 0 0 SUBTOTAL -CAPITAL PROJECTS $ 146,510 $ - $ $ - DEBT SERVICE REVENUE 831 SG RIVER DEBT SERVICE 1,000,000 1,300,000 1,522,775 222,775 832 PUENTE/MERCED DEBT SERVICE 674,106 978,176 438,000 (540,176) 834 CTRL BUSINESS DIST DEBT SERV 837,984 2,201,264 787,232 (1,414,032) 835 DELTA DEBT SERVICE 138,005 347,936 60,000 (287,936) 836 SIERRA VISTA DEBT SERVICE 1,641,332 3,523,376 766,953 (2,756,423) 837 BP MERGED 2000 REFINANCE 533,621 540,783 538,262 (2,521) SUBTOTAL -DEBT SERVICE $ 4,825,048 $ 8,891,535 4,113,222 $ (4,778,313) LOW/MOD HOUSING REVENUE 890 LOW/MOD INCOME HOUSING 75,301 0 0 0 SUBTOTAL-LOWIMOD HOUSING $ 75,301 $ - $ - $ - SUBTOTAL -SUCCESSOR AGENCY $ 8,628,367 $ 15,772,287 $ 6,070,319 $ (9,701,968) 901 HOUSING VOUCHER CHOICE 5,193,269 5,292,000 5,625,672 333,672 905 PUBLIC HOUSING 31,529 44,840 48,246 3,406 910 CTAP 0 33,750 14,228 (19,522) SUBTOTAL -HOUSING AUTHORITY $ 5,224,798 $ 5,370,590 $ 5,688,146 $ 317,556 TOTAL ALL REVENUE: $ 64,241,901 $ 71,878,129 $ 59,199,265 $ (12,678,864) mm IBM CITY OF ♦ BALDWIN PARK FISCAL YEAR 201612PROPOSED EXPENDITURE BUDGET ALL • a Ir ALL FUNDS (includes Transfers) i rrFEDERAL ASSET FORFEITURE FEDERAL205 ASSET ORFEITURE 206 STATEFORFEITURE 220 CDBG 221 HOME 222 CALHOME 230 AB1693 BUSINESS IMPRVMNT FEES 231 AIR QUALITY `i 234 ■•- i 235 GENERAL t TRAFFIC240 GAS TAX 242 i i PROPOSITION243 BICYCLE & PEDESTIAN SAFETY 244 245 PROPOSITION 246 AB939 INT WASTE 247 OIL RECYCLING GRANT 249 STORM DR +D 251 STREET LIGHT & LANDSCAPE 252 PARKS MAINTENANCE DISTRICT 253 -i' A PARKS 254 MEASURE R LOCAL .t SUMMER LUNCH PROGRAM r GRANTSFUND 271 POLICE GRANTS FUND • =I FUNDS:& SPECIAL 24,706,145 $ 26,485,389 27,034,233 548,844 778,481 898,556 889,946 VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY16/017 ACTUALS AMENDED PROPOSED VS. FUND @ 06/30/15 BUDGET BUDGET _ Y2 1 1201 GEIVERAL I=U)VD = ,PE/+/DffURES.' 4,918,374 4,870,084 " (48,290) 100 GENERAL FUND 24,706,145 26,485,389 27;034,233 548,844 i rrFEDERAL ASSET FORFEITURE FEDERAL205 ASSET ORFEITURE 206 STATEFORFEITURE 220 CDBG 221 HOME 222 CALHOME 230 AB1693 BUSINESS IMPRVMNT FEES 231 AIR QUALITY `i 234 ■•- i 235 GENERAL t TRAFFIC240 GAS TAX 242 i i PROPOSITION243 BICYCLE & PEDESTIAN SAFETY 244 245 PROPOSITION 246 AB939 INT WASTE 247 OIL RECYCLING GRANT 249 STORM DR +D 251 STREET LIGHT & LANDSCAPE 252 PARKS MAINTENANCE DISTRICT 253 -i' A PARKS 254 MEASURE R LOCAL .t SUMMER LUNCH PROGRAM r GRANTSFUND 271 POLICE GRANTS FUND • =I FUNDS:& SPECIAL 24,706,145 $ 26,485,389 27,034,233 548,844 778,481 898,556 889,946 (8,610) 1,028,232 1,066,095 1,216,035 149,940 1,767,604 rrFEDERAL ASSET FORFEITURE FEDERAL205 ASSET ORFEITURE 206 STATEFORFEITURE 220 CDBG 221 HOME 222 CALHOME 230 AB1693 BUSINESS IMPRVMNT FEES 231 AIR QUALITY `i 234 ■•- i 235 GENERAL t TRAFFIC240 GAS TAX 242 i i PROPOSITION243 BICYCLE & PEDESTIAN SAFETY 244 245 PROPOSITION 246 AB939 INT WASTE 247 OIL RECYCLING GRANT 249 STORM DR +D 251 STREET LIGHT & LANDSCAPE 252 PARKS MAINTENANCE DISTRICT 253 -i' A PARKS 254 MEASURE R LOCAL .t SUMMER LUNCH PROGRAM r GRANTSFUND 271 POLICE GRANTS FUND • =I FUNDS:& SPECIAL 24,706,145 $ 26,485,389 27,034,233 548,844 778,481 898,556 889,946 (8,610) 1,028,232 1,066,095 1,216,035 149,940 1,767,604 2,596,723 2,764,103 167,380 0 357,000 0 (357,000) 3,574,316 4,918,374 4,870,084 " (48,290) 0 0 439,937 439,937 1,174,545 356,142 0 (356,142) 30,932 43,414 0 (43,414) 1,227,140 1,955,570 1,749,930 (205,640) 1,565,694 1,917,584 1,014,639 (902,945) 35,118 0 27,982 91,124 182,285 91,161 2,634 197,114 60,114 (137,000) 736,564 377,935 295,000 (82,935) 6,074 190,260 279,650 89,390 1,558,772 5,660,325 1,797,821 (3;862,504) 50,329 0 0 0 38,038 216,962 0 (216,962) 1,416,955 2,561,798 1,352,552 (1,209,246) 303,551 1,978,395 1,094,918 (883,477) 330,842 560,242 319,603 (240,639) 6,292 20,000 20,000 0 104,673 81,840 81,800 (40) 2,111,157 1,793,353 1,706,853 (86,500) 805,082 879,712 843,392 (36,320) 194,419 82,711 133,751 51,040 406,018 2,617,532 1,032,992 (1,584,540) 141,626 206,436 189,956 (16,480) 1;115,685 9,549,785 80,000 (9,469,785) 455,468 119,783 0 (119,783) 13,845,591 31,458,016 12,675,192 (18,782,824) 42,126,053 62,861,780 44,579,510 (18,282,270) mil CITY OF BALDBALDWIN •*- .- r t --••* I! FY-P-RIVI - r r r • - r r�! `` 0 HOUSING j`i • CHOICE 905 PUBLIC HOUSING1 r CIAP SUBTOTAL iAUTHORITY 9,393,210 $ 18,057,446 6,863,478 (11,193,968) 5,660,409 5,464,448 5,641,117 176,669 87,064 70,536 VAR�iIANCE (22,354) FY 2014/2015 13,140 FY 2015/2016 1,088 FY 2016/2017 FY201612017 5,703,527 ACTUALS 60,577,773 AMENDED 60,465,341 PROPOSED vs. FUND @ 06/30/15 BUDGET BUDGET F01/201 FINANCING AUTHORITY EXPENDITURES: 601 DEBT SERVICE 517,253 507,260 406,457 (100,803) 610 COP LEASE PAYMENTS 682,280 679,680 679,030 (650) 625 GAS TAX DEBT SERVICE 400,893 401,495 400,511 (984) 650 PENSION OBLIGATION BOND 1,710,611 1,767,328 1,832,828 65,500 SUBTOTAL FINANCING TI 3,311,036 3,355,763 3,318,826 (36,937) SUCCESSOR AGENCY P IVD1TUR;ES. 800 RDA OBLIGATION RETIREMENT 3,581,508 6,880,752 1,957,097 (4,923,655) CAPITAL PROJECTS EXPENDITURES 801 SG RIVER CAPITAL PRJ 62,940 0 16,075 16,075 802 PUENTE/ECED CAPITAL PRJ 45,493 0 8,696 6,696 803 W RAMONA CAPITAL PRJ 210 0 375 375 804 CNTRL BUSINESS DST CAPITAL PRJ 55,375 0 25,700 25,700 805 DELTA CAPITAL PRJ 40,201 0 2,220 2,220 806 SIERRA VISTA CAPITAL PRJ 145,467 1,269,000 1,491,482 222,483 SUBTOTAL CAPITAL J CTS 349,686 $ 1,269,000 1,544,548 275,548 DEBT SERVICE EXPENDITURES 831 SG RIVER DEBT SERVICE 1,055;339 1,865,060 864,190 (1,000,870) 832 PUT/ ECED DEBT SERVICE 667,162 982,992 526,985 (456,007) 834 CNTRL BUSINESS DIST DEBT SERV 1,098,818 2,184,339 642,231 (1,542,108) 835 DELTA DEBT SERVICE 164,756 449,669 101,550 (348,119) 836 SIERRA VISTA DEBT SERVICE 1,877,733 3,871,016 340,842 (3,530,174) 837 BP MERGED 2000 REFINANCE 576,695 544,008 540,935 (3,073) SUBTOTAL DEBT SERVICE 5,440,503 9,897,084 3,016,733 (6,880,351) LOW/LOW/MOD HOUSINGEXPENDITURES 890 LOW/MOD INCOME HOUSING 21,513 10,610 345,100 334,490 SUBTOTAL L / USI 21,513 $ 10,610 $ 345,100 $ 334,490 r • - r r�! `` 0 HOUSING j`i • CHOICE 905 PUBLIC HOUSING1 r CIAP SUBTOTAL iAUTHORITY 9,393,210 $ 18,057,446 6,863,478 (11,193,968) 5,660,409 5,464,448 5,641,117 176,669 87,064 70,536 48,182 (22,354) 0 13,140 14,228 1,088 5,747,473 5,548,124 5,703,527 155,403 60,577,773 89,823,113 60,465,341 (29,357,772) CITY OF BALDWIN PARK . l--ISCAL YEAR 2016/2017 PROPOSED EXPENDITURE BUDGJ ALL DEPARTMENTS r(Includes m VARIANCE FY 2014/2015 ,1 1: . FY 201612017i. i ACTUALS PROPOSED CATEGORY 06130115 BUDGET rGET FY201512016 CAPITAL 2055,610 20,092j817 1,921,875 (18,170 942) CONTRACTUAL SERVICES 7:980,178 7,771,918 5,474,613 (2,297�305) MAINTENANCE AND OPERATIONS 15,227,928 20,319,775 15,628,233 (4,691,542) DEBT r ■• 5,930,611 5,421,350 it PERSONNEL COSTS 22,755,660 24,960,836 26,597,920 1,637,084 TRANSFERS OUT 6,581,996 10,747,155 5A21,350 (5�25,805) TOTAL EXPENDITURES $ 60,577,773 $ 89,823,113 $ 60,465,341 $ (29,357,771) m CITY OF ! 't` FISCi BUDGE t t i • • 0.1 i i i I` i 1] ` ALL DEPARTMENTS / ALL FUNDS (includes Transfers) SUMMARY BY DEPARTMENT m VARIANCE r r • FY 2014/2015 2015/2016 Y 2016/2017 FY2016/2017 ACTUALS AMENDED PROPOSED . CATEGORY @ 06/30115 , / 16 ADMINISTRATION 3,948,736 5,1`14,786 5,222,775 107,989 FINANCE 1,051,470 1,196,575 1,233,197 36,621 NON -DEPARTMENTAL 14,633,396 23,544,754 11,373,468 (12,171,286) POLICE 18,643,841 18,086,670 19,134,692 1,048,022 COMMUNITY DEVELOPMENT 9,042,896 9,048,614 8,805,376 (243,238)" PUBLIC WORKS 8,405,819 27,582,024 9,536,246 (18,045,777) RECREATION COMMUNITY SERVICE! 4,851,614 5,249,690 5,159,588 (90,102 TOTAL EXPENDITURES,577,773 $ 89,823,113 $ 60,465,341(29,357,771) m r r • �" , s }2� u��$ut ✓��ix"�a ���P,`'�lAa" '_— • yh,�7 15" Y�...............k m ':' i '� �. � '° ��: ,, ,. fi`�, .��r,.�. CITY OF - + PARK r FISCAL YEAR 2016/2017 PROPOSED EXPENDITURE BUDGET bim VARIANCE VARIANCE FY 201412015 FY 2015/2016 FY 2014/2015 FY 2015/2016 FY 2016/2017 Y16/17 AMENDED PROPOSED ACTUALS AMENDED PROPOSEDS. BUDGET BUDGET COST CENTER 06/30/15 BUDGET BUDGET FY201512016 100 CITY COUNCIL 229,260 241,012 270,152 29,140 110 CEO'S OFFICE 301,719 353,345 351,349 (1,996) 120 CITY CLERK 138,000 238,631 172,281 (66,350) 130 CITY ATTORNEY 601,895 559,557 412,000 (147,557) 140 INFORMATION SERVICES 432,831 613,198 670,340 57,142 141 SUPPORT SERVICES 330,355 365,838 374,658 8,820 150 PERSONNEL 372,196 433,308 456,488 23,180 160 RISK T/INTERNAL INS 1,542,482 2,309,897 2,515,507 205,610 TOTAL EXPENDITURES 3,948,736 5,114,786 $ 5,222,775 107,989 VARIANCE VARIANCE FY 201412015 FY 2015/2016 FY 2016/2017 FY201612017 FY 2016/2017 ACTUALS AMENDED PROPOSED vs. CATEGORY @ 06/30/15 BUDGET BUDGET FY201512016 7dA-PITAL 122,714 168,300 247,922 79,622 CONTRACTUAL SERVICES 880,557 1,007,636 684,820 (322,816) MAINTENANCE AND OPERATIONS 1,896,308 2,696,505 2,921,618 225,113 PERSONNEL COSTS 1,049,158 1,242,345 1,368,415 126,070 TOTAL EXPENDITURES $ 3,948,736 5,114,786 $ 5,222,775 107,989 VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 F21/17 ACTUALS AMENDED PROPOSED vs. FUND 06/30/15 BUDGET BUDGET FY2015/2016 100 GENE L -FUND 1,218,714 1,336,269 1,168,899 (167,370) 200 FUTURE DEVELOPMENT FUND 0 0 211,882 211,882 220 CDBG 572 732 7,572 6,841 221 HOME PROGRAM 438 508 240 (268) 230 A1693 BUSINESS iMPRVMNT FEES 1;200 23;399 8,000 (15,399) 240 GAS TAX 12,187 33,450 35;880 2,430 244 PROPOSITION A 26,903 0 0 0 245 PROPOSITION C 3,623 34,504 36,904 2,400 251 STREET LIGHT & LANDSCAPE 19,342 2,587 2,787 200 252 PARKS MAINTENANCE DISTRICT 12,187 0 0 0 254 MEASURE R LOCAL RETURN 12,187 14,070 15,080 1,010 270 GRANTSFUND 41,508 30,000 30,000 0 m VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 F1/217 ACTUALS AMENDED PROPOSEDS. FUND 81 06/30/15 BUDGET BUDGET FY201512016 401 INFORMATION SERVICES 746,052 856,926 847,966 (8,960) 402 FLEET SERVICES 24,372 27,890 29,900 2,010 403 INTERNAL INSURANCE 1,758,863 2,584,043 2,750,043 166,000 404 CAPITAL EQUIPMENT 0 120,000 0 (120,000) 801 SG RIVER CAPITAL PRJ 6,348 0 0 0 802 PUENTE/MERCED CAPITAL PRJ 6,348 0 0 0 803 W RAMONA CAPITAL PRJ 70 0 0 0 804 CNTRL BUSINESS DST CAPITAL PRJ 6,348 0 0 0 805 DELTA CAPITAL PRJ 6,348 0 0 0 806 SIERRA VISTA CAPITAL PRJ 10,417 31„340 33,490 2,150 832 PUENTE/MERGED DEBT SERVICE 988 0 0 0 836 SIERRA VISTA DEBT SERVICE 3,605 0 5,000 5,000 890 LOW/ OD INCOME HOUSING 17,594 0 30,064 30,064 901 HOUSING VOUCHER CHOICE 12,523 19,069 9,069 10,001), TOTAL EXPENDITURES $ 3,948,736 5,114,786 5,222,775 $ 107,989 m CITY OF •, r '+` FISCAL YEAR 2016/2017 PROPOSED EXPENDITURE BUDGET FINANCE i r VARIANCE VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY21/17 FY 2016/2017 ACTUALS AMENDED PROPOSED vs. COST CENTER @06130115 GET UDGET FY201512016 200 CITY TREASURER 25,214 25,417 30,617 5,200 210 FINANCE 1,026,255 1,171,159 1,202,580 31,421 TOTAL EXPENDITURES $ 1,051,470 $ 1,196,575 1,233,197 36,621 r VARIANCE VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 FY 2016/2017 ACTUALS AMENDED PROPOSED. TLS CATEGORY 06/30/15 BUDGET BUDGET FY201512016 CONTRACTUAL SERVICES 85,080 88,300 60,200 (28,100) MAINTENANCE AND OPERATIONS 123,619 132,491 130,137 (2,354) PERSONNEL COSTS 842,770 975,785 1,042,860 67,076 21,950 220 CDBG 14,211 17,787 TOTAL EXPENDITURES 1,051,470 $ 1,196,575 1,233,197 36,621 r ma VARIANCE Y 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 TLS AMENDED PROPOSEDS. FUND @ 06/30/15 BUDGET BUDGET FY201512016 100 GENERALFUND 633,438 715,800 707,095 (8,705) 200 FUTURE DEVELOPMENT FUND 0 0 21,950 21,950 220 CDBG 14,211 17,787 35,947 18,160 221 HOME PROGRAM 12,949 13,639 4,170 (9,469) 240 GAS TAX 10,161 11,019 10,309 (710) 244 PROPOSITION A 25,203 0 . 0 0 245 PROPOSITION C 46,393 81,183 85,583 4,400 246 A939 INT WASTE MANAGEMENT 8,620 9,459 8,709 (750) 251 STREET LIGHT & LANDSCAPE 32,170 42,795 45,515 2,720 254 MEASURE R LOCAL RETURN 18,329 31,060 35,450 4,390 401 INFORMATION SERVICES 37,481 41,631 41,981 350 403 INTERNAL I SU NCE 12,108 12,680 14,060 1,380 801 SG RIVER CAPITAL PRJ 31,053 0 0 0 802 PUT/MERGED CAPITAL PRJ 27,527 0 0 0 804 CNTRL BUSINESS DST CAPITAL PRJ 27,527 0 0 0 805 DELTA CAPITAL PRJ 25,998 0 0 0 806 SIERRA VISTA CAPITAL PRJ 25,977 146,030 146,880 850 890 LOW/MOD INCOME HOUSING 0 3,600 45,964 42,364 901 HOUSING VOUCHER CHOICE 55,528 62,646 24,736 (37,910) 905_ PUBLIC HOUSING 6,798 7,248 4,848 (2,400) TOTAL EXPENDITURES $ 1,051,470 1,196,575 1,233,197 36,621 ma CITY OF BALDWIN PARK ASCAL YEAR PROPOSED EXPENDITURE BUDGET m VARIANCE VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY1/17 FY 2016/2017 ACTUALS AMENDED PROPOSED. ACTUALS COST CENTER 06/30/15 GET T FY1/21 000 NO COST CENTER 13,877,211 22,106,494 10,466,015 (11,640,479) 299 NON -DEPARTMENTAL 756,185 1,438;260 907,453 (530,807) TOTAL EXPENDITURES $ 14,633,396 $ 23,544,754 11,373,468 (12,171,286) m VARIANCE VARIANCE FY 201412015 FY 2015/2016 FY 2016/2017 Y1/217 FY 2016/2017 ACTUALS AMENDED PROPOSEDS. ACTUALS CATEGORY 06/30!15 T F15/1 CONTRACTUAL SERVICES 100,246 106,150 80,986 (25,164) MAINTENANCE AND OPERATIONS 2,057,226 6,835,633 527,594 (6,308,039) DEBT SERVICE 5,975,329 5,929,541 5,421,350 (508,191) PERSONNEL COSTS 590,023 923,000 768,000 (155,000) TRANSFERS OUT 5,910,572 9,750,430 4,575,538 (5,174,892), TOTAL EXPENDITURES $ 14,633,396 23,544,754 11,373,468 (12,171,286) m VARIANCE Y 2014/2015 FY 2015/2016 FY 2016/2017 FY2016/2017 ACTUALS AMENDED PROPOSEDVS. FUND FY201612016 100 GENERALFUND 1,166,305 1,423,060 888,733 (534,327) 205 FEDERAL ASSET FORFEITURE 22,316 0 0 220 CDBG 602,206 507,260 406,457 (100,803) 230 AB1693 BUSINESS IMPRVMNT FEES 9,805 0 0 0 240 GAS TAX 403,049 401,495 403,011 1,516 245 PROPOSITION C 9,805 10,000 10,710 710 254 MEASURE R LOCAL RETURN 5,043 5,200 5,510 310 401 INFORMATION SERVICES (5,052) 0 0 402 FLEET SERVICES (13,745) 0 0 403 INTERNAL INSURANCE (3,367) 0 0 601 DEBT SERVICE 517,253 507,260 406,457 (100,803) 610 COP LEASE PAYMENTS 682,280 679,680 679,030 (650) 625 GAS TAX EBT SERVICE 400,893 401,495 400,511 (984) 650 PENSION OBLIGATION BOND 1,710,611 1,767,328 1,832,828 65,500 m r VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 ACTUALS AMENDED PROPOSEDS. FUND @ 06/30/15 BUDGET BUDGET FY201512016 800 RDA OBLIGATION RETIREMENT 3,581,508 6,880,752 1,957,097 (4,923,655) 801 SG RIVER CAPITAL PJ 8,990 0 16,075 16,075 802 PUENTE/ ERCED CAPITAL PRJ 5,054 0 8,696 8,696 803 W RAMONA CAPITAL PRJ 140 0 375 375 804 CNTRL BUSINESS DST CAPITAL PRJ 14,936 0 25,700 25,700 805 DELTA CAPITAL PRJ 1,290 0 2,220 2,220 806 SIERRA VISTA CAPITAL PRJ 85,329 1,050,000 1,304,097 254,097 831 SG RIVER DEBT SERVICE 1,055,339 1,865,060 864,190 (1,000,870) 832 PUENTE/ ERCED DEBT SERVICE 666,174 982,992 526,985 (456,007) 834 CNTRL BUSINESS DIST DEBT SERV 1,098,818 2,184,339 642,231 (1,542,108) 835 DELTA DEBT SERVICE 164,756 449,669 101,550 (348,119) 836 SIERRA VISTA DEBT SERVICE 1,874,129 3,871,016 335,842 (3,535,174) 837 BP MERGED 2000 REFINANCE 576,695 544,008 540,935 (3,073) 890 LOW/MOD INCOME HOUSING 1,564 1,000 0 (1,000) 901 HOUSING VOUCHER CHOICE (7,043) 0 0 0 905 PUBLIC HOUSING (1,684) 0 0 0 910 CIAP 0 13,140 14,228 1,088 _ TOTAL IT S 14,633,396 23,5 ,754 $ 11,373,46 (12,171,286) r CITY OF r .#.r FISCAL YEAR 201612017 PROPOSED EXPENDITURE i 1 :• -Me- WA VARIANCE FY 2015/2016 2016/2017 ACTUALS ► r PROPOSED VARIANCE Y 2014/2015 FY 2015/2016 FY 2016/2017 F1/217 r.. i. ACTUALS AMENDED PROPOSED vs. i COST CENTER (W 06/30/15 BUDGET BUDGET Y15/21 300 POLICE CHIEF 1,011,869 987,738 1,188,296 200,558 310 POLICE ADMINISTRATION 1,401,516 881,988 1,139,665 257,677 320 COMMUNICATIONS 1,010,034 1,029,832 946,775 (83,058) 330 RECORDS 398,701 487,773 481,601 (6,172) 340 PATROL 9,107,645 9,203,261 10,024,597 821,336 350 TRAFFIC 806,550 679,680 493,729 (185,951) 360 INVESTIGATIONS 3,475,882 3,242,150 3,480,357 238,207 370 POLICE JAIL 376,302 538,965 396,400 (142,565) 380" EMERGENCY OPERATIONS 38,267 53,000 53,000 0 390 OTHER PUBLIC SAFETY SERVI 642,830 370,088 379,388 9,300 391 CODE EFORCET 274,955 490,475 429,444 (61,031) 392 _ ____ PARKING ENFORCEMENT 99,291 121,720 121,440 (280 TOTAL EXPENDITURES 18,643,841 18,086,670 19,134,692 1,048,022 :• -Me- WA VARIANCE FY 2015/2016 2016/2017 om ACTUALS ► r PROPOSED CATEGORY06/30/15 BUDGET FY 2015/2016 i CAPITAL r.'.:.. r.. i. ACTUALS CONTRACTUAL • 1,113,932 i (62,400) MAINTENANCE OPERATIONS 2,218•is, BUDGET F 2 15/ 01 r ,815 PERSONNELCOSTS 16,824,974 17,,245,676 18,883,122 1,637,446 EXPENDITURESTOTAL FEDERAL ASSET FORFEITU 1,152,230 206,142 -: 1022 om VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 ACTUALS AMENDED PROPOSEDS. FUND @ 06/30/15 BUDGET BUDGET F 2 15/ 01 100 GENERAL'FUND 16,824,974 17,,245,676 18,883,122 1,637,446 205 FEDERAL ASSET FORFEITU 1,152,230 206,142 0 (206,142) 206 STATE ASSET FORFEITURE 30,932 43,414 0 (43,414) 220 CDBG 180,237 208,595 242,950 34,355 230 A1693 BUSINESS IPRVNTFS 0 5,250 8,620 3,370 246 A939 INT WASTE MANAGEMENT 0 67,810 0 271 POLICE GRANTS FUND 455,468 119,783 0 404_----_ CAPITAL EQUIPMENT 0 190,000 0 (190,000 TOTAL EXPENDITURES 18,643,841 18,086,670 19,134,692 $ 1,048,022 om CITY OF BALDWIN PARK COMMUNITYFISCAL YEAR 2016/2017 PROPOSED EXPENDITURE BUDGET m VARIANCE VARIANCE FY 2014/2015 FY 2015/2016 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 AMENDED PROPOSEDS. ACTUALS AMENDED PROPOSED vs. BUDGET COST CENTER 06/30/15 BUDGET BUDGET 015/21 400 COMMUNITY DEV DIRECTOR 196,029 203,475 75,619 (127,856) 405 ECONOMIC DEVELOPMENT 1,500 140,031 214,835 74,804 410 FEDERALLY ASSISTED HOUSING* 5,302,589 5,011,147 5,218,437 207,290 420 CDBG 2,244,046 2,582,838 1,886,952 (695,886) 440 PLANNING 722,200 492,875 636,395 143,520 450 BUILDING & SAFETY 528,429 568,281 736,031 167,750 470 COMMUNITY DEV ADMIN 48,105 49,966 37,106 (12,860) TOTAL EXPENDITURES 9,042,896 9,048,614 8,805,376 (243,238) m VARIANCE VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 Y1/017 FY 2016/2017 ACTUALS AMENDED PROPOSEDS. ACTUALS CATEGORY - 06/30/15 BUDGET--- BUDGET 1/1 CAPITAL 11,983 39,400240,000 FY201512016 200,600 CONTRACTUAL SERVICES 2,091,604 1,940,000 917,100 (1,022,900) MAINTENANCE AND OPERATIONS 5,459,773 5,353,318 6,009,870 656,552 PERSONNEL COSTS 1,479,536 1,715,896 1,638,406 (77,490) TOTAL EXPENDITURES $ 9,042,896 9,04 ,614 8,805,376 (243,238) m VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 F201/1 ACTUALS AMENDED PROPOSEDS. FUND @ 06/30/15'BUDGET BUDGET FY201512016 100 GENERALFUND 914,320 1,114,961 1,096,807 (18,154) 200 FUTURE DEVELOPMENT FUND 0 0 143,725 143,725 220 CDBG 330,104 269,181 262,628 (6,553) 221 HOME PROGRAM 1,552,307 1,903,438 1,010,229 (893,209) 222 CAL HOME 35,118 0 0 0 230 AB1693 BUSINESS IMPRVMNT FEES 0 0 31,000 31,000 231 AIR QUALITY IMPROVEMENT 2,634 77,114 60,114 (17,000)" 235 GENERAL PLAN FEE 6,074 190,260 279,650 89,390 270 GRANTSFUND 458,646 0 0 0 m vi -8 VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY1/17 ACTUALS AMENDED PROPOSEDVS. FUND @ 06/30/15 BUDGET BUDGET F 201512 1 801 SG RIVER CAPITAL PRJ 16,549 0 0 0 802 PUENTE/MERCER CAPITAL PRJ 6,564 0 0 0 804 CNTRL BUSINESS DST CAPITAL PRJ 6,564 0 0 0 805 DELTA CAPITAL PRJ 6,564 0 0 0 806 SIERRA VISTA CAPITAL PRJ 23,745 41,630 7,015 (34,615) 890 LOW/MOD ICO E HOUSING 2,355 6,010 269,072 263,062 901 HOUSING VOUCHER CHOICE 5;599,401 5,382,733 5,607,312 224,579 905 PUBLIC HOUSING 81,950 63,288 37,824 _ (25,464) TOTAL ITU ,042,896 $ 9,04 ,614 ,805,376 (243,238) vi -8 CITY OF BALDWIN PARK i FISCAL YEA 201612017 PROPOSED EXPENDITURE BUDGET PUBLIC i' WORKS am VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 Y1/2017 ACTUALS AMENDED PROPOSED VS. COST CENTER @ 06/30/15 BUDGET BUDGET Y15/2016 500 PUBLIC WORKS DIRECTOR 370,136 671,805 385,335 (286,470) 510 ENGINEERING 899,772 789,330 775,250 (14,080) 520 CAPITAL IMPROVEMENT 1,204,521 12,026,697 1,391,449 (10,635,248) 530 LIGHTING MAINTENANCE 672,712 627,500 627,500 0 540 WASTE G/EVIRO SERV 329,639 254,655 452,007 197,352 550 TRAFFIC CONTROL 309,114 360,321 588,131 227,810 551 ASPHALT 215,043 4,131,451 511,311 (3,620,140) 552 STREET SWEEPING 255,192 82,629 95,699 13,070 560 LANDSCAPE 717,067 1,621,533 851,237 (770,296) 561 TREES 469,218 456,501 326,641 (129,860) 562 IRRIGATION 161,005 206,099 227,270 21,171 570 GRAFFITI ABATEMENT 472,366 588,488 494,759 (93,730) 571 COURT REFERRAL 227,615 257,171 319,502 62,331 580 TRANSIT SERVICES 1,108,679 4,324,367 1,197,500 (3,126,867) 581 TRANSIT FACILITY MAINT 102,452 205,196 174,976 (30,220) 590 FLEET SERV - GENERAL 372,162 448,590 537,800 89,210 591 FLEET SERV - POLICE 381,101 529,690 579,880 50,190 595 FACILITIES MAINTENANCE 138,027 0 0 TOTAL EXPENDITURES $ 8,405,819 27,582,024 9,536,246 (18,045,777) PUBLIC VARIANCE Y 2014/2015 FY 2015/2016 FY 2016/2017 FY1/17 ACTUALS AMENDED PROPOSEDVS. CATEGORY x_06/30/15 BUDGET BUDGET Y1/01 CAPITAL 1,085,598 19,376,848 1,364,453 (18,012,395) CONTRACTUAL SERVICES 2,629,542 2,633,995 2,344,930 (289,065) MAINTENANCE AND OPERATIONS 2,231,686 2,331,763 2,592,339 260,576 PERSONNEL COSTS 2,307,492 2,960,818 3,089,320 128,503 TRANSFERS OUT 151,501 278,600 145,204 (133,396) TOTAL EXPENDITURES $ 8,405,819 27,582,024 $ 9,536,246 (18,045,777) PUBLIC VARIANCE Y 2014/2015 FY 2015/2016 FY 2016/2017 FY201612017 ACTUALS AMENDED PROPOSED VS. FUND W 06/30/15 BUDGET BUDGET FY201512016 100 GENERALFUND 260,083 458,461 287,367 (171,094) 200 FUTURE DEVELOPMENT FUND 0 0 12,660 12,660 205 FEDERAL ASSET FORFEITURE 0 150,000 0 (150,000) 220 CDBG 46,786 903,292 752,773 (150,519) 230 A1693 BUSINESS IMPRVMNT FEES 3,629 9,350 1,440 (7,910) 231 AIR QUALITY IMPROVEMENT 0 120,000 0 (120,000) 234 PARK LAND & PUBLIC ART FEES 706,666 346,000 250,000 (96,000) 240 GAS TAX 1,126,931 5,213,458 1,467,718 (3,745,740) am r ` s o': mi VARIANCE FY 2014/2015 FY 201512016 FY 2016/2017 FY201 /2 17 ACTUALS AMENDED PROPOSED vs. FUND 506130115 BUDGET BUDGET FY201 /2016 242 TRAFFIC CONGESTION RELIEF 50,329 0 0 0 243 BICYCLE & PEDESTRIAN 38,038 216,962 0 (216,962) 244 PROPOSITION A 1,258,626 2,411,491 1,224,010 (1,187,481) 245 PROPOSITION C 238,405 1,830,100 905,083 (925,017) 246 AB939 INT WASTE MANAGEMENT 322,222 482,974 310,894 (172,080) 247 OIL RECYCLING GRANT 6,292 20,000 20,000 0 249 STORM DRAIINPDS 104,673 81,840 81,800 (40) 251 STREET LIGHT & LANDSCAPE 2,012,187 1,739,411 1,531,462 (207,949) 252 PARKS MAINTENANCE DISTRICT 332,770 380,232 377,602 (2,630) 253 PROP A PARKS 194,419 ' 82,711 133,751 51,040 254 MEASURE R LOCAL RETURN 368,256 2;567,202 976,952 (1,590,250) 270 GRANTS FUND 580,619 9,519,785 50,000 (9,469,785) 402 FLEET SERVICES 754,888 1,008,755 1,152,735 143,980 404 CAPITAL EQUIPMENT 0 _ 40,000 0 40,000) TOTAL EXPENDITURES 8,405,819 27,582,024 9,536,246 (18,045,777) CITY OF BALDWIN PARK FISCAL YEAR 2016/2017 PROPOSED EXPENDITURE BUDGI RECREATION & COMMUNITY SERVICES RECREATION & COMMUNITY SERVICES BY COST CENTER VARIANCE VARIANCE FY 2015/2016 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY2 1612017 ACTUALS ACTUALS AMENDED PROPOSED V. COST CENTER @ 06/30/15 BUDGET BUDGET FY201/2016 600 RECREATION & COMM SERV COIR 258,258 264,428 255,268 (9,160) 610 RECREATION SERVICES 1,737,556 2,217,647 2,094,702 (122,945) 620 FACILITIES MAINTENANCE 1;559,015 1,433,388 1,500,628 67,240 621 FLEET SERVICES 180,739 0 0 AB 1693 630 SENIOR SERVICES CENTER 238,876 265,106 266,356 1,250 640 FAMILY SERVICE CENTER 119,880 123,590 128,680 5,090 650 CHILDRENS SERVICES 207,713 332,754 315,547 (17,207) 660 TEEN CENTER/SKATE PARK 213,940 241,377 245,917 4,540 670 BARNES PARK 120,096 149,086 152,886 3,800 680 ARTS & RECREATION CENTER 215,541 222,315 199.605 (22,710) TOTAL EXPENDITURES 4,851,614 5,249,690 5,159,588 (90,102) RECREATION ITSERVICES 460,125 -499,480 465,790 (33,690) 254 VARIANCE 2,204 FY 2014/2015 FY 2015/2016 FY 2016/2017 Y201/2017 SUMMER LUNCH PROGRAM ACTUALS AMENDED PROPOSED VS. CATEGORY 0,06130115 ` BUDGET BUDGET FY20151016 CAPITAL 31,639 31,500 69,500 38,000 CONTRACTUAL SERVICES 776,610 881,905 335,045 (546,860) MAINTENANCE AND OPERATIONS 1,241,480 1,218,660 1,673,385 454,725 PERSONNEL COSTS 2,281,962 2,399,500 2,381,050 (18,450) TRANSFERS OUT 519,923 718,125 700,608 (17,517 TOTAL EXPE DIT S 4,851,614 5,249,690 5,159,588 (90,102) +r • Ali, ir i%M VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201/017 ACTUALS AMENDED PROPOSED VS. FUND W 06/30/15 BUDGET BUDGET FY201/201 100 GENERALFUND 3,688,309 4,191,162 4,002,210 (188,952) 200 FUTURE DEVELOPMENT FUND 0 0 49,720 220 CDBG 53,025 48;724 41,604 (7,120) 230 AB 1693 13,348 53,125 133,225 80,100 234 PARK FEES (QUIBY ACT) 29,899 31,935 45,000 13,065 240 GAS TAX 6,444 903 903 0 244 PROPOSITION A 106,224 150,307 128,542 (21,765) 245 PROPOSITION C 5,325 22,609 56,639 34,030 251 STREET LIGHT & LANDSCAPE 47,457 8,560 7,090 (1,470) 252 PARKS MAINTENANCE DISTRICT 460,125 -499,480 465,790 (33,690) 254 MEASURE R LOCAL RETURN 2,204 0 0 0 260 SUMMER LUNCH PROGRAM 141,626 206,436 189,956 (16,480) 270 GRANTS FUND 34,912 0 0 0 i%M VARIANCE FY 2014/2015 FY 2015/2016 FY 2016/2017 FY201612 17 ACTUALS AMENDED PROPOSED vs. FUND 006130115 BUDGET BUDGET FY2 1 1201 402 FLEET SERVICES 262,716 29,450 33,400 3,950 404 'CAPITAL EQUIPMENT 0 7,000 0 (7,000) 905 PUBLIC HOUSING 0. 0 5,510 5,510 TOTAL EXPENDITURES 4,851,614 5,249,690 5,159,588 (90,102) L tthm,entI' 1 100 • ! i i 1 ii• . _ i • •EM I WAK6111• i + M i 1 THE CITY COUNCIL OF PARK DOES RESOLVE • • SECTION 1. That the Budget for the City of Baldwin Park for the fiscal year commencing July 1, 2016 and ending 1 2017,• do -• as prepared • submitted by - Chief Executive Officer i++ as modified by - City Councilfor said fiscal year. A Budget is attached to this Resolution for adoption as presented. SECTION i after the effective date of adoption of i' Budget, • -• therein as proposed i- • - be deemed appropriated to the several departments, offices,agencies for- i - objects• purposes th- `i! All appropriations with the exc`• • of f improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not - been •- •"• or i -i pursuant to the provisions of all applicable • • - of f statutes of SECTION • ii for making expendituresfrom other the General Fund shall be limited to the actual amountof • -i from source of funds indicated in the Budget for each department, section, or purpose, and no liability upon- ` . i is assumed or . be imposed -in of exceptamounts as may be provided therefore in this Budget from the General Fund. In the event that the amounts of money received and credited to the special funds exceed the amount herein estimated, such excess receipts shall be considered deferred allocations in such special funds, contingent upon such receipt and no expenditure thereof made •- the provisions as provided i r or i meetingSECTION 4. That amounts appropriated to any account for any Object or purpose may be transferred in the following manner: (A) That at any after adoption of ` budget, ital appropriat Council.be amended by the City Council by a majority vote of a quorum of the City iB Forof appropriations • program, amounttransfers in an -ss than $10,000 may be approved • - department head, and such transfers up to $15,000 may be approved by Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers • to $15,000 •- cost center programs may •Y approved • the Chief Executive Officer. • • • than $15,000, City Coun approval is required. (D) All transfers • appropriations in accordance with subsections (B) and .••` shall •" within the same fund. (E) Any transfer • appropriations from • fund to another fund is considered new appropriation requiring a budget amendment, and such appropriatio must be approved • the City Council • a majority vote • a quorum • t City • I (F) All transfers made pursuant to the above provisions shall be submitted to the City • for informational purpose& iiiiiiiiiii� I 1 111111111111111111111 1 11111l�111 11111111 11111111111111111111 MANUELLOZANO MAYOR STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss: CITY OF BALDWIN PARK I 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a special meeting of the City Council on June 20, 2016, by the following vote: ■ ■ ALEJANDRA AVILA CITY CLERK A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2016 AND ENDING JUNE 30, 2017 THE FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOW : SECTION 1. That the Budget for the Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2016 and ending June 30, 2017, is hereby adopted as prepared and submitted by the Executive Director of the Financing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption ofsai Bud et the several amounts stated therein as proposed expenditures, shall b a 9 b deemed appropriated to the several line items for the respective objects an I purposed therein stated. All appropriations with the exception of capital improverne rams, shall lat the end of the fiscal year to the extent that they shall n have been expended or lawfully encumbered, pursuant to the provisions of a ] progapse applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object o purpose may be transferred in the following manner: I A)That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations Within the same cost center program, sucm transfers up to $15,000 may be approved by the Executive Director. F amounts greater than $15,000, Authority Board approval is required. I (C)Transfers up to $15,000 between line items may be approved by t Executive Director. For amounts greater than $15,000, Authority Boal approval is required. (D)AII transfers of appropriations in accordance With subsections (B) and above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. IF) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. q 1111i I I III III iiiiiiiii I F1111111 III! III III III �ilill III III IiIiIIIIII, 11111111111111 iiiiiiiiiiiiii 111111 0- 0 6 APPROVED AND ADOPTED this 20th day of June 2016- MANUELLOZANO CHAIR ATTEST, STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I I ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify ihat the foregoing Resolution was duly and regularly approved and adopted by the Members of the Financing Authority of the City of Baldwin Park at a special meeting of the Financing Authority on June 20, 2016, by the following vote: AYES* MEMBERJ 1 0 ALEJANDRA AVILA CITY CLERK A RESOLUTION OF THE HOUSING AUTHORITY 0 THE CITY OF BALDWIN PARK ADOPTING TH BUDGET OF THE AUTHORITY FOR THE FISCA YEAR COMMENCING JULY 1, 2016 AND ENDIN JUNE 30, 2017 THE HOUSING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Housing Authority of the City Baldwin Park for the fiscal year commencing July 1, 2016 and ending June 30, 201 is hereby adopted as prepared and submitted by the Executive Director of th - Housing Authority and as modified by the Authority Board for said fiscal year. Budget is attached to this resolution for adoption as presented. I SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall •- `i to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, p o 00 si transfers u• t• $15,0 may be approved by the Executive Director. amounts greater than $15,000, Authority Board approval is required. (C)Transfers up to $15,000 between Executive Director. For amounts approval is required. line items may be approved by tht greater than $15,000, Authority Board (D)AII transfers of appropriations in accordance With subsections (B) and (C) ;zbove shall be within the same fund. Resolution 0. Page (E) Any transfer of appropriations from one fund to another fund is considere a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. 0 ANIMF L ago ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Housing Authority of the City of Baldwin Park at a special meeting of the Housing Authority on June 20, 2016, by the following vote: ■ ■ ■ ALEJANDRA AVILA CITY CLERK • • • * 1 . ii SUCCESSORTHE AGENCY BOARD MEMBERS OF THE CITY OF BALDWII PARK r• RESOLVE AS • i' SECTION 1. That the Budget for the Successor Agency of the City C Baldwin •r the fiscal year commencing July 1, 2016 and ending June 30, 201 is hereby adopted as prepared and submitted by the Executive Director of h Successor Agency and as modified by the Agency Board for said fiscal year. Budget is attached to this resolution for adoption as presented. SECTION • • after the effective date of the adoption • r Budget, the several amounts stated therein as proposed expenditures, shall b deemed appropriated to the several line items for the respective objects an, purposed therein stated. All appropriations with the exception of capital improverner programs, i f of the fiscal year to the extent that they shall nc have been expended or lawfully encumbered, pursuant to the provisions of a applicable •` the State. SECTION•' granted for making expenditures shall •" SECTIONlimited to the actual amount of money received from the sources of funds indicatel in the Budget and no liability upon the Authority is assumed or can be imposed excess of such amounts as may be provided therefore in the Budget. •,unts appropriated to any account• any object •, purpose may be transferred in the following manner: * That at any meeting after adoptionof the budget, i appropriations be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers • to $15,000 may •- approved by the Executive Director. • amountsgreater than $15,000, Authority Board approval is required. • to $15,000 between line items may be approved by the Executive Director.• • greater than $15,000, Agency Board approval is r`i `' (D)AII transfers of appropriations in accordance with subsections (B) -and (C) above shall be within the same fund. -a - (E) Any transfer of appropriations from one fund to another fund is considered new appropriation requiring a budget amendment, and such appropriatio must be approved by the Agency Board by a majority vote of a quorum the Agency Board. I (F) All transfers made pursuant to the above provisions shall be submitted the Agency Board for informational purposes. I M A 111 0 A 0 Lem] a FA 0 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK t 1, ALEJANDRA AVILA 'Secretary of the Successor Agency of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Successor Agency of the City of Baldwin Park at a special meeting of the Successor Agency on June 20, 2016, by the following vote: AYES: MEMBER& ■ 0 0 ABSTAIN: MEMBERS: ALEJANDRA AVILA SECRETARY A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES,,TE OF CALIFORNIA AUTHORIZING • BUDGETCONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2015-16 BUDGET FOR FISCAL YEAR 2016-17 PENDING FINAL APPROVAL OF THE 2016-17 ■ •pi 11 �i i(i WHEREAS, desiresi continue making payments basis proper authi in establishedand WHEREAS, the City Council has a properly approved budget for fiscal year 2015-16. NOW, THEREFORE BE 1T RESOLVED by the City Council of the City of Baldwin Park as follows: Section 1. The City adopts as a temporary measure the fiscal year 2015-16 budget as its budget for fiscal year 2016-17. Section-. The Chief Executive Officer is hereby directed and authorized to take any and all necessary actions to implement this budget. Section _.., The Mayor or presiding officer of the Baldwin Park City Council is hereby authorized to execute this resolution indicating its adoption by the City Council: Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Manuel Lozano, Mayor EST STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN P RK 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify th the foregoing resolution was duly and regularly approved and adopted by the City Counc of the City of Baldwin Park at a special meeting thereof held on June 20, 2016, by th following vote: q For: &-A M M Kqej NJ ki M I a r Ir XIMMIMIM [oil A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2015-16 BUDGET FOR FISCAL YEAR 2016-17 PENDING FINAL APPROVAL OF THE 2016-17 BUDGET WHEREAS, the Financing Authority needs an operating budget to function financially, and WHEREAS, the Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Financing Authority has a properly approved budget for fiscal �tear 2015-16. NOW, THEREFORE BE IT RESOLVED by the Financing Authority of the City of Baldwin Park as follows: Section 1. The Financing Authority adopts as a temporary measure the fiscal year 2015-16 budget as its budget for fiscal year 2016-17, rU1111 Loll 11rAZ40W*xrt.1 W-909 I 10 11K 110 1 11:11@11 a -am 15-11 IM a I a I all FOR isp ra �av kum I P0400 (611MC-4010 1024111RE04*01 is 11041] 2111111IL41 Lwal I 00INJUS W0140121MA411-70d I NUNN 12P - pill 0 Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest Lhereto, Manuel Lozano, Chair ATTEST., STATE OF CALIFORNIA COUNTY OF LOS ANGELES S. CITY OF BALDWIN PARK j 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify th the foregoing resolution was duly and regularly approved and adopted by the Financin 1 Authority of the City of Baldwin Park at a special meeting of the Financing Authority o June 20, 2016, by the following vote: �1 FI -11 0.1-011 F.11 1 41 W416111 ,Lq M 10 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2015-16 BUDGET FOR FISCAL YEAR 2016-17 PENDING FINAL APPROVAL OF THE 2016-17 BUDGET WHEREAS, the Housing Authority needs an operating budget to function financially, and WHEREAS, the Housing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Housing Authority has a properly approved budget for fiscal year 2015-16. NOW, THEREFORE BE IT RESOLVED by the Housing Authority of the City of Baldwin Park as follows: Section 1. The Housing Authority adopts as a temporary measure the fiscal year 2015-16 budget as its budget for fiscal year 2016-17. Section 2. The Housing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Housing Authority is hereby authorized to execute this resolution indicating its adoption by the Housing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 20th day of June 2016. Manuel Lozano, Chair STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF BALDWIN PARK ]I 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Housing Authority of the City of Baldwin Park at a special meeting of the Housing Authority on June 20, 2016, by the following vote: CITY CLERK WHEREAS, the Successor Agency needs an operating budget to function financially, and WHEREAS, the Successor Agency desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Successor Agency has a properly approved budget for fiscal year 2015-1. NOW, THEREFORE E IT RESOLVED by the Successor Agency of the City o Baldwin Park as follows: Section 1. The Successor Agency adopts as a temporary measure the fiscal year i budget as its budget fori Section 2. The Successor Agency Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. • "i. • — — � — i si i . i .::iii « - — i `•— cin 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Manuel Lozano, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES f S. CITY OF BALDWIN PARK 1, AMANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Successor Agency of the City of Baldwin Park at a special meeting of the Successor Agency on June 20, 2016, by the following vote: X FA IT, M A M CITY CLERK