HomeMy WebLinkAbout2018 03 07NOTICE CALL
OF A
SPECIAL I G
OF THE
CITY C ICI
TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF
THE CITY OF BALDWIN PARK
NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on
WEDNESDAY, MARCH 7, 2018 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307,
14403 East Pacific Avenue, Baldwin Park, CA 91706.
Said Special Meeting shall be for the purpose of conducting business in accordance with
the attached Agenda.
NO OTHER BUSINESS WILL BE DISCUSSED
Dated: March 1, 2018
A /
:.
Manuel Lozano
Mayor
AFFIDAVIT OF POSTING
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of
perjury under the laws of the State of California, the foregoing agenda was posted on the City
Hall bulletin board not less than 24 hours prior to the meeting on March 7, 2018.
Alejandra Avila
City Clerk
CITY COUNCIL
SPECIAL Please note
meeting
time and
MARCH7, 2018 location
5:30 PM
CITY HALL - 3rd Floor, Conference Room 307
14403 EAST PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960-4011
Manuel Lozano
- Mayor
Ricardo Pacheco
- Mayor Pro Tem
Cruz Baca
- Council member
Monica Garcia
- Council member
Susan Rubio
- Council member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda, but only on any matter posted on this
agenda. If you wish to address the City Council
or any of its Agencies, you may do so during the
PUBLIC COMMUNICATIONS period noted on
the agenda. Each person is allowed three (3)
minutes speaking time. A Spanish-speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda,
para hablar solamente sobre asunto publicado en esta
agenda. Si usted desea la oportunidad de dirigirse al
Concilio o alguna de sus Agencias, podr6 hacerlo
durante el perlodo de Comentarios del Pdblico
(Public Communications) anunciado en la agenda. A
cada persona se le permite hablar por tres (3)
minutos. Hay un int6rprete para su conveniencia.
CITY COUNCIL
SPECIAL MEETING — 5:30 P.M.
CALL TO ORDER
ROLL CALL: Council Members: Cruz Baca, Monica Garcia, Susan Rubio,
Mayor Pro Tem Ricardo Pacheco and Mayor Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting.
(Government Code §54954.21
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tomar accion en alg(jn asunto a menos que sea incluido en la agenda, o a menos que exista alguna
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraciones o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en
consideracion en juntas proximal. (Codigo de Gobierno §54954.21
OPEN SESSION/STUDY SESSION
1. CALIFORNIA CONSULTING
Presentation by California consulting Regarding Grants
RECESS TO CLOSED SESSION
2. CONFERENCE WITH LABOR NEGOTIATORS (GC §54957.6)
Pursuant to Government Code Section 54957.6:
Agency designated representatives: Shannon Yauchzee, Chief Executive Officer, and Sean
Gibbons, Coleman Frost LLP
Employee Organizations: Police Officer Association; Police Management Employees
Association.
3. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government
Code Section 54956.9:
Potential Case(s): Two (2)
4. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9:
Case Name: City of Baldwin Park v City of Irwindale Case No. BS163400
5. REAL PROPERTY NEGOTIATIONS Pursuant to Government Code §54956.8:
A. Property: 1453 Virginia Avenue (CAN 17-03)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Todd Seidner, Virginia Avenue Holdings, LLC
Under Negotiation: Price and terms of payment
B. Property: 15480 Arrow Highway (CAN 17-04)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Lynn Metrow and Todd Hill, Bud King's Weed Club
Under Negotiation: Price and terms of payment
C. Property: 4507 Littlejohn Street (CAN 17-05)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Tina Honglin Guan, Lucky Medical Cannabis Development, Inc.
Under Negotiation: Price and terms of payment
D. Property: 1453 Virginia Avenue, Suite "O" (CAN 17-11)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Chris Coogan, Therapy Crafted Brands, LLC
Under Negotiation: Price and terms of payment
E. Property: 5010 Calmview Avenue (CAN 17-14)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Erika Villarruel and Art Castillo, Baldwin Park Caregivers
Under Negotiation: Price and terms of payment
F. Property: 5129 Bleecker Street (CAN 17-16)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Michael Daniel Healy and Chad Everett LaChance,
High Point Distribution, Inc.
Under Negotiation: Price and terms of payment
G. Property: 14808 Arrow Highway (CAN 17-19)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Behnam Rodd, Jasper Rodd, and Luis Franco, Emerald
Connection, LLC
Under Negotiation: Price and terms of payment
H. Property: 13409 Garvey Ave. (CAN 17-20)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Valentina Ambarchyan, Edvin Sanatgar, and Robert Harutyunyan,
Checkpoint Distribution, Inc.
Under Negotiation: Price and terms of payment
I. Property: 428 Cloverleaf Drive (CAN 17-21)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Steve Yazeji, SCS Processing, Inc.
Under Negotiation: Price and terms of payment
J. Property: 15115 Ramona Blvd. AND 15004 Ramona Blvd. (CAN 17-22)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Rogelio Magana, Rancho Adelanto Development Enterprises
Under Negotiation: Price and terms of payment
K. Property: 14712 Arrow Highway (CAN 17-23)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Steve Chan, Manuel Suarez, and Gershom Luh, The Grown
Folks, Inc.
Under Negotiation: Price and terms of payment
L. Property: 13450 Brooks Drive, Units A and C (CAN 17-24)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Anthony Samuel and AvShalom Cohen, NRD, LLC
Under Negotiation: Price and terms of payment
M. Property: 13460 Brooks Drive (CAN 17-25)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Ruben Kachian, Vertical Bliss, Inc. (Kushy Punch)
Under Negotiation: Price and terms of payment
N. Property: 4802 Littlejohn Street (CAN 17-26)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Rodolfo Aguilar, SGV Caregivers, Inc.
Under Negotiation: Price and terms of payment
O. Property: 4276 Elton Street (CAN 17-29)
(APNs: 8437-016-005, 8437-016-015, and 8437-016-016)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Yichang Bai, W&F International Corporation
Under Negotiation: Price and terms of payment
P. Property: 14726 Arrow Highway (CAN 17-30)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Anthony Willoughby, Tier One Consulting
Under Negotiation: Price and terms of payment
Q. Property: 5151 Azusa Canyon Rd. (CAN 17-32)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: David Morgan, Jorge Garcia, Paul Granada, Fausto Alex Chavez,
Electric Atom Distribution
Under Negotiation: Price and terms of payment
REPORT FROM CLOSED SESSION
ADJOURNMENT
CERTIFICATION
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of
perjury under the laws of the State of California, the foregoing agenda was posted on the City
Flail bulletin bor+not less than 24 hours prior to the meeting on March 7, 2018.
p � �
iliA01101 I
/...
AI andra. Avila
City Clerk
PLEASE NOTE, Copies of staff reports and supporting docurnentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2114 Floor Lobby Area or at the Los Angeles County Public Library
in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at
(626) 960-4011 ext. 466 or e-mail pavrla @,baldL4mpar'k.00nr.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting
will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA
TITLE ll)
AGENDA
BALDWIN PARK CITY COUNCIiL
REGULAR MEETING
MARCH 7, 2018
7:00 PM
COUNCIL CHAMBER
14403 E. Pacific Avenue
Baldwin Park, CA 91706
(626) 960-4011
Manuel Lozano
Ricardo Pacheco
Cruz Baca
Monica Garcia
Susan Rubio
Mayor
- Mayor Pro Tem
- Council Member
Council Member
Council Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed three (3)
minutes speaking time. A Spanish speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier tema que est6 bajo su jurisdicci6n. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencias, podra hacerlo durante el periodo de
Comentarios del Publico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por tres (3) minutos. Hay un int6rprete para su
conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the City Council
that is distributed to the City Council less than 72 hours prior to that meeting will be available for public inspection
at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday
- Thursday, 7:30 a.m. - 6:00 p.m.)
.......... ....111.......... _..... ...............
CITY COUNCIL
REGULAR MEETING — 7:00 PM
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Members: Cruz Baca, Monica Garcia, Susan Rubio,
Mayor Pro Tem Ricardo Pacheco and Mayor Manuel Lozano
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
PROCLAMATIONS COMMENDATIONS & PRESENTATIONS
. CIP Update Presentation by Sam Gutierrez, Interim Director of Public Works,
Job Fair Presentation by Victor Miramontes, Management Analyst.
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances
exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct
staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tome accion en algun asunto a menos que sea incluido en la agenda, o a menos que exists alguna emergencia o
circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaracidnes o preguntas
hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas.
[Codigo de Gobiemo §54954.2]
City Council Agenda Page 2
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda.
1. WARRANTS AND DEMANDS
Staff recommends that Council ratify the attached Warrants and Demands Register.
2. MEETING MINUTES
Staff recommends that Council receive and file the following Meeting Minutes:
A. Meeting Minutes of the Regular City Council Meeting held on January 17,
2018.
B. Meeting Minutes of the Special City Council Meeting held on February 7,
2018.
C. Meeting Minutes of the Special and Regular City Council Meetings held on
February 21, 2018
3. AUTHORIZATION TO ADVERTISE THE REQUEST FOR PROPOSALS (RFP)
FOR PROFESSIONAL PYROTECHNIC SERVICES RELATED TO THE 4T" OF
JUY FIREWORKS CELEBRATION.
Staff recommends the City Council to:
1. Authorize the advertisement of the Request for Proposal (RFP) for professional
pyrotechnic services related to the 4t" of July Fireworks celebration.
4. AMENDMENT OF OFFICIAL POLICE TOW TRUCK SERVICES ORDINANCE.
Staff recommends that the City Council waive further reading and adopt Ordinance
No. 1407 by title only, entitled, `'AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK, CALIFORNIA, AMENDING CHAPTER 100 OF TITLE X
FOR OFFICIAL POLICE TOW TRUCK SERVICES." (SECOND READING AND
ADOPTION)
5, APPROVE PROPOSAL FOR COLLECTION SERVICES
Staff recommends the City Council to:
1. Review and approve the Professional Services Agreement with CB Merchant
Services for Collection Services; and
2. Authorize the Mayor to sign Professional Services Agreement with CB Merchant
Services; and
3. Authorize the Director of Finance to include the collection fees in the City of
Baldwin Park Schedule of Fees which be presented at the public hearing in the
near future.
City Council Agenda
Page 3
6.. ACCOUNTING POLICIES AND PROCEDURES.
Staff recommends that the City Council review and approve the following accounting
policies and procedures:
1. Purchasing Policies and Procedures
2. Credit Card Policies and Procedures
3. Travel Policies and Procedures
4. Federal Award Administration Policies and Procedures
5. ACH and Wire Transfer Policy and Procedures
7. RENEWAL OF GRANT WRITING SERVICES CONTRACT WITH CALIFORNIA
CONSULTING, LLC.
Staff recommends the City Council to:
1. Approve the Consultant Services Agreement with California Consulting, LLC; and
2. Authorize the Director of Finance to appropriate funds to cover the cost related to
the grants applied for including but not limited to General Fund, Prop A Fund, or
Future Development Fund; or
3. Provide staff direction.
8. REQUEST FROM RUKLI, INC. (CAN 17-06) TO ADD SECOND LOCATION FOR
CANNABIS DISTRIBUTION OPERATION (4150 PUENTE AVENUE).
Staff recommends the City Council to approve the Change of Location application
for RUKLI, Inc. (CAN 17-06) to add an authorized location to operate an additional
cannabis distribution operation at 4150 Puente Avenue pursuant to Ordinance No.
1400, Section 127.09.
PUBLIC HEARINGS
9. CONTINUED FROM FEBRUARY 21, 2018. A REQUEST FOR CONSIDERATION
OF A PROPOSED AMENDMENT TO THE CITY'S MUNICIPAL CODE (SIGN
REGULATIONS) ADDING DEVELOPMENT STANDARDS FOR ELECTRONIC
READER BOARD SIGNS (LOCATION: COMMERCIAL, INDUSTRIAL, AND
MIXED USE ZONED PROPERTIES; APPLICANT CITY OF BALDWIN PARK;
CASE NUMBER AZC-188)
Staff and the Planning Commission recommend that the City Council open the public
hearing, accept testimony and following the public hearing:
1. Introduce for first reading, by title only and waive further reading, Ordinance No.
1405, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK, CALIFORNIA, ADDING SECTION 153.170.090.C,
AMENDING TABLE 153.170.080 AND AMENDING THE TITLE OF
SUBSECTION 153.170.090 RELATING TO ELECTRONIC READERBOARD
SIGNS."
City Council Agenda
Page 4
10. PUBLIC HEARING REGARDING FISCAL YEAR 2018-2019 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT
PARTNERSHIP FUND (HOME) ANNUAL ACTION PLAN.
Staff recommends that the City Council conduct the public hearing, accept
testimony, and following the public hearing approve the allocations for the FY 2018-
2019 CDBG public service public service programs by selecting one of the following
options:
OPTION 1. Approve the Joint Commission's recommendations for funding; or
OPTION 2: Revise allocations as the City Council deems appropriate
REPORTS OF OFFICERS
11. CONSIDERATION OF TECHNICAL STUDY PREPARATION TO CREATE THE
BALDWIN PARK COMMUNITY CHOICE AGGREGATION.
Staff recommends that Council:
1. Approve and adopt Resolution No. 2017-202, entitled, RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, TO
CONDUCT A TECHNICAL STUDY TO EVALUATE A COMMUNITY CHOICE
AGGREGATION WITH CALIFORNIA CHOICE ENERGY AUTHORITY (CCEA);"
AND
2. Authorize the Chief Executive Officer to engage California Choice Energy
Authority to conduct a Community Choice Aggregation Technical Study for a cost
not to exceed $63,000; and
3. Authorize the Chief Executive Officer, or his designee, to request the release of
load data from Southern California Edison (SCE); and
4. Authorize the Finance Director to appropriate $63,000 from the Future
Development Fund (Fund 200) and perform the required budget adjustment for
this project.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
Request by Council Member Cruz Baca for discussion and consideration:
• Direction to Staff to review the "Parking Ordinance", which would also include any new
future developments in "Transit Oriented District" (TOD).
City Council Agenda
ADJOURNMENT
CERTIFICATION
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify that, under penalty of
perjury under the laws of the State of California, the foregoing agenda was posted on the City
Hall bulletin board not less than 72 hours prior to the meeting. Dated this 1St day of March,
2G18. ir
14
lejdndra Avila
City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for
public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of
Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011
ext. 466 or via e-mail atavliaic9wNngaark.c orx.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will
enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)
City Council Agenda Page 6
ITEM NO.
�� //�r„ec���,�r, l r�ial✓r,6c6��/� l/,o,iJ1�.I�,l '.
TO: Honorable Mayor and City Councilmembers
Finance/' � * '
f rw� r FROM: Rose Tam, Director of
r .. �r
. a E DATE: March 7 2018
SP�,'�1, C"rF� R 9th L � ,� � �
d&��Y
SUBJECT: WARRANTS AND DEMA1)S
ABitl
SUMMARY
Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council.
FISCAL IMPACT
The payroll for the last period was $449.115.18 and the attached General Warrants Register were $380,636.83
for a total amount of $829,752.01.
LEGAL REVIEW
None required.
RECOMMENDATION
Staff recommends that the City Council ratify the attached Warrants and Demands Register,
BACKGROUND
The attached Claims and Demands report format meets the required information as set out in the California
Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and
for the authorization from the department head or its designee. Pursuant to Section 37208 of the California
Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the
demands hereinafter referred. Payments released since the previous City Council meeting and the following is a
summary of the payment released:
1. The payroll of the City of Baldwin Park consist of check numbers 199272 to 199293. Additionally,
Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from
control number 5159 to 5409 for the period of January 28, 2018 through February 10, 2018, inclusive;
these are presented and hereby ratified in the amount of $449,115.18.
2. General Warrants, including bank drafts and checks, with check numbers from 218300 to 218435 in the
total amount of $380,636.83 constituting of claims and demands against the City of Baldwin Park, are
herewith presented to the City Council as required by law, and the same hereby ratified.
AL[igry .,Check Register
R �,0 City of Baldwin Park, CA By (None)
Payment Dates 02/13/2018 - 02/22/2018
rAn
Payment Number Payment Date Vendor Name Description (Item) Account Number Amount
218300
02/13/2018
ALL CITY MANAGEMENT SERVI CROSSING GUARD SERVICES
100-30-390-51100-13200
5412
218301
02/13/2018
CHICASESCOBAR CITY LOGO STICKERS FOR POLICE VEHICLES
402-50-591-53100-00000
164.,25
218301
02/13/2018
CHICASESCOBAR TEMPORARY NO PARKING SIGNS
245-50-550-53100-15622
109.5
218302
02/13/2018
CINTAS FIRSTAID & SAFETY FIRST AID SUPPLIES
402-50-590-53100-00000
176.55
218303
02/13/2018
COMMERCIAL LANDSCAPE SUF MISCELLANEOUS SUPPLIES
251-50-571-53100-00000
199.39
218304
02/13/2018
COMPUTER SERVICES COMP0TRAFFIC SIGNAL & STREET LIGHTING MAINTENANCE
240-50-530-51100-00000
3690
218305
02/13/2018
ENVIRONMENTAL SCIENCE AS! 3 PARTY AGREEMENT BETWEEN THE STETSON GROUP
501-40-000-22338-14130
10894.88
218305
02/13/2018
ENVIRONMENTAL SCIENCE AS! 3PARTY AGREEMENT BETWEEN THE STETSON GROUP
501-40-000-22338-14130
262521
218306
02/13/2018
EVAN BROOKS ASSOCIATES, IN PROJECT & DESIGN MANAGEMENT SERVICES
270-50-520-58100-15716
490
218306
02/13/2018
EVAN BROOKS ASSOCIATES, IN FUNDS ADMINISTRATION RE -OBLIGATION E-76
245-50-520-58100-15698
825
218306
02/13/2018
EVAN BROOKS ASSOCIATES, IN COMMUTER CONNECTOR EXPRESS PROJECT
270-50-520-58100-15508
715
218307
02/13/2018
GRAND PRINTING PRINTING OF BUSINESS CARDS
100-30-330-53320-00000
97.02
218308
02/13/2018
H&I HOLDING CORP SERVICE FOR MCNEILL MANOR
905-40-410-53371-14305
230
218309
02/13/2018
L.A. COUNTY DEPT OF ANIMALANIMAL CONTROLSERVICES
100-30-390-51100-13250
24864.76
218310
02/13/2018
LAWN MOWER CORNER REPAIRS OFPOWERTOOLS
244-50-581-51101-15510
54.3
218310
02/13/2018
LAWN MOWER CORNER REPAIRS OF POWER TOOLS
244-50-581-51101-15510
437.85
218310
02/13/2018
LAWN MOWER CORNER REPAIRS OFPOWERTOOLS
245-50-551-51101-15510
27.91
218310
02/13/2018
LAWN MOWER CORNER REPAIRS OFPOWERTOOLS
245-50-551-51101-15510
52.91
218311
02/13/2018
MARSAN TURF & IRRIGATION IRRIGATION SUPPLIES FOR DOWNTOWN
254-50-520-53100-14120
188.77
218311
02/13/2018
MARSAN TURF & IRRIGATION IRRIGATION SUPPLIES
251-50-571-53100-00000
225.57
218312
02/13/2018
NICE CLEANERS UNIFORM RENTALS FOR INMATES
100-30-370-51101-00000
80
218312
02/13/2018
NICE CLEANERS UNIFORM RENTALS FOR INMATES
100-30-370-51101-00000
40
218313
02/13/2018
OFFICE DEPOT INC MISCELLANEOUS OFFICE SUPPLIES
246-50-540-53100-15005
955.9
218313
02/13/2018
OFFICE DEPOT INC OFFICE SUPPLIES
100-50-500-53100-00000
10.35
218313
02/13/2018
OFFICE DEPOT INC OFFICE SUPPLIES
100-50-500-53100-00000
66.06
218313
02/13/2018
OFFICE DEPOT INC OFFICE SUPPLIES
100-50-500-53100-00000
4.26
218313
02/13/2018
OFFICE DEPOT INC OFFICE SUPPLIES
100-50-500-53100-00000
3.27
218314
02/13/2018
O'REILLY AUTO PARTS PARTS & SUPPLIES FOR VEHICLES
402-50-590-53100-00000
139.98
218314
02/13/2018
O'REILLY AUTO PARTS PARTS & SUPPLIES FOR VEHICLES
402-50-590-53100-00000
26.26
218314
02/13/2018
O'REILLY AUTO PARTS PARTS & SUPPLIES FOR VEHICLES
402-50-590-53100-00000
170.63
218315
02/13/2018
QUINN SHEPHERD MACHINERISERVICE & PARTS FOR TRACTOR & HEAVY EQUIPMENT
402-50-590-51101-00000
533.96
218316
02/13/2018
TERMINIX INTERNATIONAL SERVICES FOR MCNEILL MANOR
905-40-410-53371-14305
80
218317
02/13/2018
UNITED ROTARY BRUSH CORP REPLACEMENT PARTS FOR STREET SWEEPER
402-50-590-53100-00000
242.26
218318
02/13/2018
EMPLOYMENT DEVELOPMENT UNEMPLOYMENT INSURANCE BENEFIT OCT -DEC 2017
403-10-160-54120-00000
2020
218319
02/13/2018
HDL, COREN & CONE CONTRACT SERV PROPERTY TAX JAN -MAR 2018
100-25-299-51100-00000
2635.77
218320
02/13/2018
MGT OF AMERICA, INC SB 90 CLAIM 16-2017 SERVICE
100-25-299-51100-00000
2250
218321
02/13/2018
SAN GABRIEL VALLEY WATER WATER COST FOR CITY PARKS
252-60-620-53402-00000
4227.59
218321
02/13/2018
SAN GABRIEL VALLEY WATER WATER COST FOR SPRINKLERS
251-50-560-53402-00000
952.81
218321
02/13/2018
SAN GABRIELVALLEY WATER SPRINKLERS
251-50-560-53402-00000
61.49
218322
02/13/2018
SECRETARY OF STATE FILING FEE FOR FORM F635
100-25-299-51101-00000
100
218324
02/13/2018
SOUTHERN CALIFORNIA EDISO ENERGY COST
251-50-530-53401-00000
79.58
218324
02/13/2018
SOUTHERN CALIFORNIA EDISO ENERGY COST
251-50-530-53401-00000
58.81
218324
02/13/2018
SOUTHERN CALIFORNIA EDISO ENERGY COST
100-60-620-53401-00000
13311.36
218324
02/13/2018
SOUTHERN CALIFORNIA EDISO ENERGY COST
251-50-560-53401-00000
642.72
218324
02/13/2018
SOUTHERN CALIFORNIA EDISO ENERGY COST
251-50-530-53401-00000
3035.1
218324
02/13/2018
SOUTHERN CALIFORNIA EDISO ENERGY COST
240-50-551-53401-15705
68.21
218324
02/13/2018
SOUTHERN CALIFORNIA EDISO ENERGY COST
245-50-530-53401-15535
157.06
218325
02/13/2018
SPRINT INTERNETSERVICE @ WALNUT CREEK
501-60-000-22328-00000
10.17
218326
02/13/2018
THE GAS COMPANY GAS COST FOR CITY BUILDINGS
100-60-620-53400-00000
2009.35
218327
02/13/2018
THE SHREDDERS CERTIFOIED DOCUMENT DESTRUCTION
100-20-210-51101-00000
36.5
218328
02/13/2018
VALLEY COUNTY WATER DIST SERVICE FOR MCNEILL MANOR PUBLIC HOUSING UNITS
905-40-410-53402-14305
148.09
218328
02/13/2018
VALLEY COUNTY WATER DIST WATER COST FOR CITY PARKS
252-60-620-53402-00000
796.68
218328
02/13/2018
VALLEY COUNTY WATER DIST WATER COST FOR SPRINKLERS
251-50-560-53402-00000
4917.88
218328
02/13/2018
VALLEY COUNTY WATER DIST WATER COST FOR CITY BUILDINGS
100-60-620-53402-00000
1542.93
8 <1. 27 . . n . .....
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. .... .. .....
.
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Check Register
Payment Dates: 02/13/2018
- 02/22/2018
Payment Number
Payment Date
Vendor Name Description (Item)
Account Number
Amount
218328
02/13/2018
VALLEY COUNTY WATER DIST WATER COST FOR CITY HALL TRANSIT CENTER
100-60-620-53402-15882
424.67
218329
02/14/2018
AMERICAN PLANNING ASSOChMEMBERSHIP FOR ABRAHAM TELLEZ,ASSOCIATE PLANNER
100-40-440-53320-00000
448
218330
02/14/2018
CALBO ONE DAY TRAINING FOR SEAN GAGE ON 2-6-18
100-40-450-53200-00000
195
218331
02/14/2018
CARPENTER & ROTHANS PROFESSIONAL SERVICES RE: BALDWIN PARK GENERAL
403-10-160-54100-00000
1279.2
218332
02/14/2018
CHRISTOPHER HOFFORD FY 17-18 EDUCATION REIMBURSEMENT -ADMIN. LEADERSHIP
100-30-310-53210-00000
974.97
218333
02/14/2018
DEPT OF INDUSTRIAL RELATIOI CITATION PENALTY ON MAINE & RAMONA
403-10-160-54100-00000
400
218334
02/14/2018
DOMINGO MARROQUIN REFUND PERMIT DUE TO CANCELLED PROJECT
100-40-000-43400-00000
1194.43
218335
02/14/2018
ELAINE BIGLEY MILEAGE REIMBURSEMENT FOR CALPERS TRAINING
100-10-150-53350-00000
32.42
218336
02/14/2018
GUILLERMO LOERA REFUND FOR OVERPAID VEHICLE RELEASE FEES
100-30-000-42303-00000
30
218337
02/14/2018
JOBS AVAILABLE DISPLAY AD- CIEF DEPUTY CITY CLERK
403-10-160-53200-00000
390
218338
02/14/2018
LINDA R. FRANCESCHI REFUND OF DEPOSIT FOR BARNES GRAND SHELTER
501-60-000-22333-00000
100
218339
02/14/2018
MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM: 148 EMPLOYEES°2.40
100-10-150-53370-00000
355.2
218340
02/14/2018
MELISSA TRUJ I LLO
MILEAGE REIMBURSEMENT FOR LCW TRAINING-DISABILITY
100-10-150-53350-00000
11.98
218341
02/14/2018
NATALIE CHRISSY EDGAR
RELEASE OF EVIDENCE PROPERTY FROM CURRENCY DEPOSIT
501-30-000-22403-00000
96
218342
02/14/2018
OFFICE DEPOT INC
OFFICE SUPPLIES
403-10-160-53100-00000
6.01
218342
02/14/2018
OFFICE DEPOT INC
OFFICE SUPPLIES
403-10-160-53100-00000
44-38
218343
02/14/2018
PAPA
MEMBERSHIP FEES FOR ANTHONY VAZQUEZ
240-50-550-53330-15705
45
218344
02/14/2018
R & R SIGNS
ESTIMATE INVOICE FOR 25 HOMETOWN MILITARY BANNERS
230-10-120-53100-11510
3989,9
218345
02/14/2018
SOFIA ROBLES
REFUND OF DEPOSIT FOR ADOBE EASTAND WEST
501-60-000-22333-00000
300
218346
02/14/2018
STERICYCLE, INC.
COLLECTION OF BIOHAZARD MATERIALS
100-30-310-51100-00000
85.83
218347
02/14/2018
TEODORA RAYO
REFUND OF DEPOSIT FOR CELEBRATION HALL
501-60-000-22333-00000
500
219348
02/14/2018
SHANNON YAUCHZEE
CEO MTG 01/31-02/02/2018
100-10-110-53350-00000
625.44
218349
02/15/2018
FRANCHISE TAX BOARD
DEDUCTION
100-00-000-21225-00000
460.15
218350
02/15/2018
ANA VALDIVIA
DEDUCTION
100-00-000-21225-00000
346.15
218351
02/15/2018
FRANCHISE TAX BOARD
DEDUCTION
100-00-000-21225-00000
630.52
218352
02/15/2018
LYNDA C SALAS
DEDUCTION
100-00-000-21225-00000
450
218353
02/15/2018
STATE DISBURSEMENT
DEDUCTION
100-00-000-21225-00000
320.76
218354
02/15/2018
STATE DISBURSEMENT
DEDUCTION
100-00-000-21225-00000
309.69
218355
02/15/2018
STATE DISBURSEMENT
DEDUCTION
100-00-000-21225-00000
67.38
218356
02/15/2018
STATE DISBURSEMENT
DEDUCTION
100-00-000-21225-00000
131.53
218357
02/15/2018
STATE DISBURSEMENT
DEDUCTION
100-00-000-21225-00000
361.84
218358
02/15/2018
STATE DISBURSEMENT
DEDUCTION
100-00-000-21225-00000
617.08
218359
02/15/2018
US DEPARTMENT OF EDUCATI(DEDUCTION
100-00-000-21225-00000
692.1
218360
02/15/2018
FRANCHISE TAX BOARD
DEDUCTION
100-00-000-21225-00000
100
218361
02/15/2018
BURRO CANYON
SWATTEAM PRACTICE SHOOTING
205-30-310-51100-00000
100
218361
02/15/2018
BURRO CANYON
SWATTEAM PRACTICE SHOOTING
205-30-310-51100-00000
20
218362
02/15/2018
FRONTIER COMMUNICATIONS
SERVICE FOR POLICE DEPARTMENT
100-30-310-53403-00000
115,54
218363
02/15/2018
KEYSTONE UNIFORMS
UNIFORMS AND EQUIPMENT FOR DEPARTMENT
100-30-310-53100-00000
83.65
218363
02/15/2018
KEYSTONE UNIFORMS
UNIFORMS AND EQUIPMENT FOR DEPARTMENT
100-30-310-53100-00000
257.22
218364
02/15/2018
THE SHREDDERS
SHREDDING OF CONFIDENTIAL PAPERWORK
100-30-330-51100-00000
63
218365
02/15/2018
TIME WARNER CABLE
INTERNETSERVICE
100-60-610-51100-00000
25.86
218365
02/15/2018
TIME WARNER CABLE
INTERNET SERVICE
100-60-630-51101-00000
25.86
218366
02/15/2018
TIME WARNER CABLE
CABLE LINE BETWEEN POLICE AND LA SHERIFF'S DEPT
100-30-310-53403-00000
262.47
218367
02/15/2018
VERIZON WIRELESS
PHONE SERVICE FOR RECREATION, FACILITY RENTALS,
100-60-610-53403-00000
37.54
218367
02/15/2018
VERIZON WIRELESS
PHONE SERVICE FOR RECREATION, FACILITY RENTALS,
501-60-000-22327-00000
39.28
218367
02/15/2018
VERIZON WIRELESS
PHONE SERVICE FOR BUILDING MAINTENANCE
100-60-620-53100-00000
136.52
219367
02/15/2018
VERIZON WIRELESS
PHONE SERVICE
100-60-610-53100-00000
53.68
218367
02/15/2018
VERIZON WIRELESS
PHONE SERVICE
100-60-620-53100-00000
53.68
218367
02/15/2018
VERIZON WIRELESS
PHONE SERVICE
100-60-650-53100-00000
53.68
218367
02/15/2018
VERIZON WIRELESS
PHONESERVICE
100-60-660-53100-00000
5168
218367
02/15/2018
VERIZON WIRELESS
PHONE SERVICE
100-60-670-53100-15100
26,84
218367
02/15/2018
VERIZON WIRELESS
PHONE SERVICE
100-60-680-53100-00000
26.84
218367
02/15/2018
VERIZON WIRELESS
PHONESERVICE
501-60-000-22327-00000
53,68
218367
02/15/2018
VERIZON WIRELESS
PHONE SERVICE
501-60-000-22329-00000
107.36
218368
02/15/2018
WELLS FARGO BANK
MAINT FOR 5 CANON COPIERS
401-10-141-53371-11504
512.43
218368
02/15/2018
WELLS FARGO BANK
LEASE FOR 5 CANON COPIERS
401-10-141-58140-11502
1156.31
218369
02/15/2018
AIRGAS WEST
HELIUM TANK RENTALS
100-60-610-53100-00000
19.2
218369
02/15/2018
AIRGAS WEST
HELIUM TANK RENTALS
100-60-630-53100-00000
19.21
218370
02/15/2018
CAR QUEST
PARTS & SUPPLIES FOR CITY VEHICLES
402-50-590-53100-00000
359.72
218370
02/15/2018
CAR QUEST
PARTS & SUPPLIES FOR CITY VEHICLES
402-50-590-53100-00000
21.69
2126/n Ul. !1: 2.1: AM
. .. ...... ------
..... . ..... . .......... . . ... . .....
"N` ufld
Check Register
Payment Dates: 02/13/2018 - 02/22/2018
Payment Number
Payment Date
Vendor Name
Description (item)
Account Number
Amount
218370
02/15/2018
CAR QUEST
PARTS & SUPPLIES FOR CITY VEHICLES
402-50-590-53100-00000
57.6
218370
02/15/2018
CAR QUEST
PARTS & SUPPLIES FOR CITY VEHICLES
402-50-590-53100-00000
8.74
218370
02/15/2018
CAR QUEST
PARTS & SUPPLIES FOR CITY VEHICLES
402-50-590-53100-00000
39.72
218370
02/15/2018
CAR QUEST
PARTS & SUPPLIES FOR CITY VEHICLES
402-50-590-53100-00000
11.39
218370
02/15/2018
CAR QUEST
PARTS & SUPPLIES FOR CITY VEHICLES
402-50-590-53100-00000
36.24
218370
02/15/2018
CAR QUEST
PARTS & SUPPLIES FOR CITY VEHICLES
402-50-590-53100-00000
47.23
218370
02/15/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
6.38
218370
02/15/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
121,75
218370
02/15/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
158.95
218370
02/15/2018
CAR QUEST
RESELLABLE RETURN FOR MULTIPLE ITEMS
402-50-590-53100-00000
-121.75
218370
02/15/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
43.35
218370
02/15/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
68.19
218371
02/15/2018
FRONTIER COMMUNICATIONS FIGS SERVICE FOR COUNCILMEMBER MONICA GARCIA
401-10-141-53403-11506
103.99
218372
02/15/2018
HOME DEPOT
GENERALSUPPLIES
100-60-610-53100-00000
9.59
218372
02/15/2018
HOME DEPOT
GENERALSUPPLIES
100-60-640-53100-00000
1
218372
02/15/2018
HOME DEPOT
GENERALSUPPLIES
100-60-670-53100-15100
174.47
218372
02/1512018
HOME DEPOT
GENERALSUPPLIES
100-60-610-53100-00000
117.23
218373
02/15/2018
OPTI-FIT INTERNATIONAL INC MATRIX-RIX RECUMBENT CYCLE, DELIVERY &
234-60-620-58100-16206
9998,31
218374
02/15/2018
SOUTHERN CALIFORNIA
EDISO MONTHLY SERVICE FOR MCNEILL MANOR
905-40-410-53401-14305
106.1
218375
02/20/2018
DEPARTMENT OF JUSTICE LIVE SCAN FINGERPRINTS FOR CANNABIS APPLICANTS
501-30-000-21411-14070
256
218376
02/20/2018
JOHN CARRILLO
BASIC CARTOON DRAWING CLASSES
501-60-000-22328-00000
261.8
218377
02/20/2018
LOS ANGELES COUNTY ASSESS, UPDATED MAPS
251-50-530-51100-00000
15
218378
02/20/2018
S&S WORLDWIDE, INC
TEEN CENTER SUPPLIES
100-60-660-53100-00000
506.34
218378
02/20/2018
S&S WORLDWIDE, INC
TEEN CENTER SUPPLIES
100-60-660-53100-00000
979.41
218379
02/20/2018
SAN GABRIEL VALLEY WATER WATER COST FOR CITY BUILDINGS
100-60-620-53402-00000
42631
218380
02/20/2018
SOUTHERN CALIFORNIA
EDISO ENERGY COST
251-50-530-53401-00000
46.63
218380
02/20/2018
SOUTHERN CALIFORNIA
EDISO ENERGY COST
100-60-620-53401-00000
2335,38
218380
02/20/2018
SOUTHERN CALIFORNIA EDISO
ENERGY COST
251-50-530-53401-00000
81.06
218380
02/20/2018
SOUTHERN CALIFORNIA EDISO
ENERGY COST
100-60-620-53401-00000
1210.24
218380
02/20/2018
SOUTHERN CALIFORNIA EDISO
ENERGY COST
251-50-530-53401-00000
50,74
218380
02/20/2018
SOUTHERN CALIFORNIA EDISO
ENERGY COST
251-50-530-53401-00000
47.67
218380
02/20/2018
SOUTHERN CALIFORNIA EDISO
ENERGY COST
251-50-530-53401-00000
35537.18
218381
02/20/2018
MIRNA ARTEAGA
REFUND OF DEPOSIT FOR RENTAL AT ARC ON 3/3/18
501-60-000-22333-00000
500
218382
02/22/2018
AAE INCORPORATED
CITY NPIDES STORM WATER PROGRAM
249-50-510-51100-15400
7472
218383
02/22/2018
AT&T
PRIVATE PHONE LINE FOR DISPATCH CENTER
100-30-310-53403-00000
50,33
218384
02/22/2018
BPC PRINT SERVICES INC
RESTOCK CITY FORMS
401-10-141-53320-11502
411.74
218385
02/22/2018
CARLOS VALLE
CLEANING OF OUTSIDE RESTROOMS
100-60-620-53371-00000
4992.5
218385
02/22/2018
CARLOS VALLE
CLEANING OF OUTSIDE RESTROOMS
245-60-620-53371-15882
1000
218385
02/22/2018
CARLOS VALLE
CLEANING OF OUTSIDE RESTROOMS
252-60-620-53371-00000
4992.5
218386
02/22/2018
EAGLE PORTABLES INC
PORTABLE RESTROOMS AND SINKS FOR
230-60-610-51100-16148
2105.95
218387
02/22/2018
FRONTIER COMMUNICATIONS
SERVICE FOR POLICE DEPARTMENT MOBILE
100-30-310-53403-00000
121.91
218388
02/22/2018
LUIS FREGOSO ARELLANO
MARIACHI CLASSES
501-60-000-22328-00000
38.7
218389
02/22/2018
ROYAL COACHES AUTO BODY
COLLISION DAMAGE REPAIRS &TOWING SERVICES
402-50-590-53100-00000
342,4
218390
02/22/2018
STARS GYMNASTICS LLC
GYMNASTIC CLASSES
501-60-000-22328-00000
874
218391
02/22/2018
THE GAS COMPANY
NATURAL GAS FUEL FOR CITY VEHICLES
402-50-590-53110-16140
12.91
218392
02/22/2018
TIME WARNER CABLE
INTERNET SERVICE
100-60-680-51100-00000
89.99
218393
02/22/2018
TIME WARNER CABLE
INTERNET SERVICE FOR SURVEILLANCE CAMERAS
100-60-660-53100-00000
89.98
218394
02/22/2018
TIME WARNER CABLE
INTERNETSERVICE
100-60-670-51101-15100
89,97
218395
02/22/2018
TIME WARNER CABLE
CABLE SERVICES FOR POLICE DEPARTMENT
100-30-310-53405-00000
171.33
218396
02/22/2018
VERIZON BUSINESS
20M INTERNET SERVICES
401-10-141-53403-11506
206331
218397
02/22/2018
VERIZON BUSINESS
20M INTERNET SERVICES
401-10-141-53403-11506
85.67
218398
02/22/2018
VERIZON WIRELESS
CELLULAR AND TABLETS SERVICE
246-50-540-53403-15005
1106.68
218399
02/22/2018
CHRISTOPHER KUBERRY
COMPUTER LOAN 2/22/2018
100-00-000-11031-00000
808.11
218400
02/22/2018
ACCESS CONTROLSECURITY IN
SECURITY GUARD SERVICES
501-60-000-22328-00000
125
218400
02/22/2018
ACCESS CONTROL SECURITY IN SECURITY GUARD SERVICES FOR EVENT RENTALS
501-60-000-22328-00000
600
218401
02/22/2018
BSN SPORTS
SUPPLIES FOR YOUTH FOOTBALL PROGRAM
501-60-000-22326-00000
311.23
218402
02/22/2018
CAR QUEST
RETURN OF VARIOUS ITEMS
402-50-591-53100-00000
-87,61
218402
02/22/2018
CAR QUEST
DEFECTIVE RETURN OF XIP 123
402-50-591-53100-00000
-31.74
218402
02/22/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
31.74
218402
02/22/2018
CAR QUEST
RESELLABLE RETURN OXYGEN SENSOR
402-50-591-53100-00000
-36.12
2i2l,�21018, 11:2-11:35 AM
..,...w.,,,_.,_._.._.-.....,... ...............
. . ...... . . . . . . . . . . . . . .......... ...................... . ........
M
Check Register
Payment Dates: 02/13/2018 - 02/22/2018
Payment Number
Payment Date
Vendor Name
Description (item)
Account Number
Amount
218402
02/22/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
46.58
218402
02/22/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
28.35
218402
02/22/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
46.58
218402
02/22/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
60.38
218402
02/22/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
57.16
218402
02/22/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
47.41
218402
02/22/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
110.75
218402
02/22/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
454.33
218402
02/22/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
43.67
218402
02/22/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
43,67
218402
02/22/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
325.42
218402
02/22/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
115
218402
02/22/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
114
218402
02/22/2018
CAR QUEST
PARTS & SUPPLIES FOR POLICE VEHICLES
402-50-591-53100-00000
13.32
218404
02/22/2018
CRUZ'S AUTO DETAIL
MOBILE CARWASH SERVICES FOR POLICE DEPARTMENT
402-50-591-51101-00000
2790
218404
02/22/2018
CRUZ'S AUTO DETAIL
MOBILE CAR WASHES FOR POLICE VEHICLES
402-50-591-51101-00000
440
218405
02/22/2018
D&D WHOLESALE DISTRIBUTO SUPPLEMENTAL FOOD FOR FOOD BASKETS
100-60-640-53100-16106
500
218406
02/22/2018
DUN N-EDWARDS CORP
PAINT FOR AQUATIC CENTER BATHROOMS AND
501-60-000-22329-00000
1383.48
218407
02/22/2018
EWING IRRIGATION
IRRIGATION SUPPLIES
251-50-562-53100-00000
319.65
218408
02/22/2018
EXPERIAN
CREDIT REPORTS FOR SECTION &, REHAB HOME LOANS,
220-40-420-51101-14700
38,86
218408
02/22/2018
EXPERIAN
CREDIT REPORTS FOR SECTION &, REHAB HOME LOANS,
901-40-410-51101-00000
38.86
218409
02/22/2018
HOME DEPOT
MISCELLANEOUS SUPPLIES
251-50-571-53100-00000
72.77
218410
02/22/2018
INLAND EMPIRE STAGES, LTD
TRANSPORTATION SERVICES FOR SENIOR
244-60-630-51100-15540
911.25
218411
02/22/2018
INTERSTATE BATTERIES
BATTERIES AND MISCELLANEOUS SUPPLIES
402-50-590-53100-00000
831.37
218411
02/22/2018
INTERSTATE BATTERIES
BATTERIES AND MISCELLANEOUS SUPPLIES
402-50-590-53100-00000
150.29
218412
02/22/2018
IRON MOUNTAIN
OFFSITE FILE STORAGE
901-40-410-51101-14310
500.75
218413
02/22/2018
KING BOLT COMPANY
SPECIALIZED SCREWS AND BOLTS
251-50-560-53100-00000
14,91
218414
02/22/2018
MARSAN TURF& IRRIGATION
IRRIGATION SUPPLIES
251-50-562-53100-00000
794.97
218415
02/22/2018
MIGUEL DELGADO
MUSIC ENTERTAINMENT FOR FEBRUARY BIRTHDAY
501-60-000-22327-00000
188
218416
02/22/2018
NICHOLS LUMBER & HARDWAI SMALL TOOLS, HARDWARE AND SUPPLIES
245-50-550-53100-15622
32.78
218416
02/22/2018
NICHOLS LUMBER & HARDWAI MATERIALS & SMALLTOOLS
402-50-590-53100-00000
43.61
218416
02/22/2018
NICHOLS LUMBER & HARDWAI MISCELLANEOUS HARDWARE
254-50-581-53100-15510
13.62
218416
02/22/2018
NICHOLS LUMBER & HARDWAI MISCELLANEOUS HARDWARE
254-50-581-53100-15510
216.61
218416
02/22/2018
NICHOLS LUMBER & HARDWAI SMALL TOOLS, HARDWARE AND SUPPLIES
245-50-550-53100-15622
51,18
218416
02/22/2018
NICHOLS LUMBER & HARDWAI SMALL TOOLS, HARDWARE AND SUPPLIES
245-50-550-53100-15622
85.67
218417
02/22/2018
O'REILLY AUTO PARTS
PARTS & SUPPLIES FOR VEHICLES
402-50-590-53100-00000
21.08
218417
02/22/2018
O'REILLY AUTO PARTS
PARTS Is SUPPLIES FOR VEHICLES
402-50-590-53100-00000
48.16
218417
02/22/2018
O'REILLY AUTO PARTS
PARTS & SUPPLIES FOR VEHICLES
402-50-590-53100-00000
65,69
218418
02/22/2018
STANLEY CONVERGENT SECUR EXACQTECH EVIP-01 SINGLE IP CAMERA LICENSE 32/EA,
271-30-310-58110-17251
18675
218419
02/22/2018
THE FRIENDLY SWEDE AB
TFS BIKE LIGHTS SET, 250/EA
270-50-510-53100-15460
2382
218420
02/22/2018
UNITED STORM WATER, INC.
DOCUMENTATION& DISPOSAL OF HAZARDOUS WASTE
402-50-590-51101-00000
2016.2
218421
02/22/2018
VANESSA AREVALO DE FUENTE
PAINT NITE EVENT AT ARC 1-20-18
501-60-000-22328-00000
275
218422
02/22/2018
AAEINCORPORATED
SAFE ROUTES TO SCHOOL
254-50-520-58100-15861
280.1
218423
02/22/2018
BALDWIN PARK BUS IN ESSASS(CITY
OF BALDWIN PARK MEMBERSHIP DUES
100-25-299-53330-00000
250
218423
02/22/2018
BALDWIN PARK BUSINESS ASS(S,YAUCHZEE MEMBERSHIP DUES
100-10-110-53330-00000
50
218424
02/22/2018
BALDWIN PARK COMMUNITY
(SPORTS SCHOLARSHIP JANUARY
220-40-420-53360-14891
575.5
218425
02/22/2018
BALDWIN PARK PIZZA
CDBG ADVISORY MEETING 2/8/2019
220-40-420-53350-14700
50,.64
218426
02/22/2018
BUSINESS CARD
20118 SGV ECONOMIC
100-10-100-53350-11008
85
218426
02/22/2018
BUSINESS CARD
ICSC REGISTRATION
100-10-110-53350-00000
95
218426
02/22/2018
BUSINESS CARD
2018 SGV ECONOMIC
100-10-110-53350-00000
85
218426
02/22/2018
BUSINESS CARD
ICSC REGISTRATION
100-40-405-53350-00000
190
218426
02/22/2018
BUSINESS CARD
SOFTWARE
240-50-510-53100-00000
16.98
218426
02/22/2018
BUSINESS CARD
SOFTWARE
240-50-510-53100-00000
566
218427
02/22/2018
BUSINESS CARD
PEN REFILLS
100-30-300-53100-00000
19.15
218427
02/22/2018
BUSINESS CARD
PEN REFILLS
100-30-300-53100-00000
927
218427
02/22/2018
BUSINESS CARD
PROTECTION PLAN
100-30-310-51100-00000
15,55
218427
02/22/2018
BUSINESS CARD
PROTECTION PLAN
100-30-310-51100-00000
17.08
218427
02/22/2018
BUSINESS CARD
REPLENISH TOLL ROAD
100-30-310-51100-00000
43.4
218427
02/22/2018
BUSINESS CARD
REPLENISH TOLL ROAD
100-30-310-51100-00000
46.29
218427
02/22/2018
BUSINESS CARD
CABLE SERVICE
100-30-310-51100-00000
69.66
........... . . . .....
11:27:35 AM
. . ................. .
--------- ---- ------
- --------- - - -------- - --- ------------- ........
... ............. ..... - . . . ........ ....... . ............................................. . . ....
...... .
I r), r[ k
Check Register
Payment Dates: 02/13/2018
- 02/22/2018
Payment Number
Payment Date
Vendor Name
Description (item)
Account Number
Amount
218427
02/22/2018
BUSINESS CARD
2 PRINTERS ORDERED
100-30-310-53100-00000
398.04
218427
02/22/2018
BUSINESS CARD
PORT SWITCH
100-30-310-53100-00000
428
218427
02/22/2018
BUSINESS CARD
2 STAMPS ORDERED
100-30-310-53100-00000
46.75
218427
02/22/2018
BUSINESS CARD
CLERGY MEETING
100-30-310-53350-00000
52.6
218427
02/22/2018
BUSINESS CARD
CLERGY MEETING
100-30-310-53350-00000
15.95
218427
02/22/2018
BUSINESS CARD
KEYBOARD
100-30-320-53100-00000
87.6
218428
02/22/2018
BUSINESS CARD
IACP TRNG M.TAYLOR & D.PARNELL
205-30-310-53200-00000
800
218429
02/22/2018
BUSINESS CARD
INTERNATIONAL FEE
401-10-140-53390-00000
1.05
218429
02/22/2018
BUSINESS CARD
DOMAIN EXPIRATION PROTECTION
401-10-140-53390-00000
9.99
218429
02/22/2018
BUSINESS CARD
BULB FOR MICROFILM MACHINE
401-10-140-53390-00000
16.97
218429
02/22/2018
BUSINESS CARD
SOFTWARE SUBSCRIPTION
401-10-140-53390-00000
34.76
218429
02/22/2018
BUSINESS CARD
4 PORT WIRELESS USB
401-10-140-53390-00000
80,8
218429
02/22/2018
BUSINESS CARD
JOCIALATOOLS SUBSCRIPTION
401-10-140-53390-00000
99
218429
02/22/2018
BUSINESS CARD
ETHERNET LAN NETWORK
401-10-140-53390-00000
23.36
218430
02/22/2018
BUSINESS CARD
2018 ICA CONFERENCE REGISTRATION
100-10-100-53350-11002
500
218431
02/22/2018
BUSINESS CARD
LOGING
100-10-100-53350-11006
742.64
218431
02/22/2018
BUSINESS CARD
FLIGHT RESERVATION
100-10-100-53350-11006
381.96
218432
02/22/2018
ICRMA
PUBLIC WORKS DEPT
403-10-160-54100-00000
5117.63
218433
02/22/2018
AAEINCORPORATED
VARIOUS STREETS IMPROVEMENTS PROJECT
245-50-551-58100-15625
17899.9
218434
02/22/2018
MONTY'S ELECTRIC
ELECTRICAL SERVICES AT TRANSIT CENTER
254-50-581-51101-00000
749
218435
02/22/2018
AAEINCORPORATED
CITY ENGINEERING SERVICES
100-50-510-51100-00000
7077.5
218435
02/22/2018
AAEINCORPORATED
CITY ENGINEERING SERVICES
245-50-520-58100-15698
3501.5
218435
02/22/2018
AAEINCORPORATED
CITY ENGINEERING SERVICES
245-50-520-58110-15091
447
DFT0000689
02/15/2018
ICMA
DEFERRED COMP LOAN REPAYMENT
100-00-000-21231-00000
294.73
DFT0000690
02/15/2018
ICMA
DEFERRED COMP LOAN REPAYMENT
100-00-000-21231-00000
481.86
DFT0000691
02/15/2018
ICMA
DEFERRED COMP LOAN REPAYMENT
100-00-000-21231-00000
122108
DFI-0000692
02/15/2018
NATIONWIDE RETIREMENT SO NATIONWIDE CITY PAID
100-00-000-21257-00000
450
DFT0000693
02/15/2018
NATIONWIDE RETIREMENT 50 NATIONWIDE CITY PAID
100-00-000-21257-00000
204.76
DFI-0000694
02/15/2018
ICMA
ICMA CITY PAID
100-00-000-21257-00000
2050
DFT0000695
02/15/2018
ICMA
ICMA CITY PAID
100-00-000-21257-00000
850.73
DFT0000696
02/15/2018
INTERNAL REVENUE SERVICE
FEDERAL INCOME TAX PAYMENT
100-00-000-21203-00000
62301.61
DFT0000697
02/15/2018
INTERNAL REVENUE SERVICE
SOCIAL SECURITY PAYMENT
100-00-000-21200-00000
2898.14
DFT0000698
02/15/2018
INTERNAL REVENUE SERVICE
MEDICARE PAYMENT
100-00-000-21201-00000
17618.66
DFT0000699
02/15/2018
STATE OF CALIFORNIA EMPLO)STATE INCOMETAX PAYMENT
100-00-000-21202-00000
23327.74
Grand Total:
380636.83
Check Register
Check Register
Fund Summary
Fund
100 -GENERAL FUND
205 - FEDERAL ASSET FORFEITURE
220-CDBG
230 - AB1693 BUSINESS IMPRVMNT FEES
234 - PARK FEES (QUIMBY FEES)
240 - GAS TAX
244 - PROPOSITION A
245 - PROPOSITION C
246 - AB939 INT WASTE MANAGEMENT
249 -STORM DRAIN/NPDS
251- STREET LIGHT & LANDSCAPE
252 - PARKS MAINTENANCE DISTRICT
254- MEASURE R LOCAL RETURN
270 -GRANTS FUND
271- POLICE GRANTS FUND
401 - INFORMATION SERVICES
402 - FLEET SERVICES
403 - INTERNAL INSURANCE
501 -TRUST DEPOSITS
901- HOUSING VOUCHER CHOICE
905 - PUBLIC HOUSING
Grand Total:
Page 5 :f F
Payment Dates: 02/13/2018 - 02/22/2018
Report Summary
Payment Amount
197808.51
920
665
6095.85
999831
4386.19
1403.4
24190.41
2062.58
7472
47153.93
10016.77
1448.1
3587
18675
4599.38
10253.59
9257.22
19539.79
539.61
564.19
38066.83
Account Summary
Account Number Account Name
100-30-390-51100-13250 CONSULTANT SERVICES
Page 6 of $
Payment Dates: 02/13/2018 - 02/22/2018
Payment Amount
24864.76
Account Summary
Account Number
Account Name
Payment Amount
100-00-000-11031-00000
EMPLOYEE'S RECVBLE - P,
808.11
100-00-000-21200-00000
FICA W/HELD
2898.14
100-00-000-21201-00000
MEDICARE W/HELD
17618.66
100-00-000-21202-00000
STATE TAX W/HELD
23327.74
100-00-000-21203-00000
FEDERAL INCOME TAX W,
62301.61
100-00-000-21225-00000
SALARY GARNISHMENTS
4487.2
100-00-000-21231-00000
DEF COMP LOAN REPAYIV
1999.67
100-00-000-21257-00000
EMPLOYER PAID DEFERRI
3555.49
100-10-100-53350-11002
MEETINGS & CONFEREW
500
100-10-100-53350-11006
MEETINGS & CONFEREW
1124.6
100-10-100-53350-11008
MEETINGS & CONFEREW
85
100-10-110-53330-00000
PUBLICATIONS, SUBSCRIF
50
100-10-110-53350-00000
MEETINGS & CONFEREW
805.44
100-10-150-53350-00000
MEETINGS & CONFEREW
44.4
100-10-150-53370-00000
GENERAL OPERATING EXI
355.2
100-20-210-51101-00000
PROFESSIONAL SERVICES
36.5
100-25-299-51100-00000
CONSULTANT SERVICES
4885.77
100-25-299-51101-00000
PROFESSIONAL SERVICES
100
100-25-299-53330-00000
PUBLICATIONS, SUBSCRIF
250
100-30-000-42303-00000
VEHICLE RELEASE
30
100-30-300-53100-00000
MATERIALS & SUPPLIES
111.85
100-30-310-51100-00000
CONSULTANT SERVICES
277.81
100-30-310-53100-00000
MATERIALS & SUPPLIES
1213.66
100-30-310-53210-00000
TUITION REIMBURSEMEh
974.97
100-30-310-53350-00000
MEETINGS & CONFEREW
68.55
100-30-310-53403-00000
UTILITIES -TELEPHONE
550.25
100-30-310-53405-00000
UTILITIES -OTHER
171.33
100-30-320-53100-00000
MATERIALS & SUPPLIES
87.6
100-30-330-51100-00000
CONSULTANT SERVICES
63
100-30-330-53320-00000
OUTSIDE PRINTING
97.02
100-30-370-51101-00000
PROFESSIONAL SERVICES
120
100-30-390-51100-13200
CONSULTANT SERVICES
5412
Account Summary
Account Number Account Name
100-30-390-51100-13250 CONSULTANT SERVICES
Page 6 of $
Payment Dates: 02/13/2018 - 02/22/2018
Payment Amount
24864.76
100-40-000-43400-00000
CONSTRUCTION PERMITS
119443
100-40-405-53350-00000
MEETINGS & CONFERENC
190
100-40-440-53320-00000
OUTSIDE PRINTING
448
100-40-450-53200-00000
EDUCATION & TRAINING
195
100-50-500-53100-00000
MATERIALS & SUPPLIES
83.94
100-50-510-51100-00000
CONSULTANT SERVICES
7077.5
100-60-610-51100-00000
CONSULTANT SERVICES
25.86
100-60-610-53100-00000
MATERIALS & SUPPLIES
1997
100-60-610-53403-00000
UTILITIES-TELEPHONE
37.54
100-60-620-53100-00000
MATERIALS & SUPPLIES
190.2
100-60-620-53371-00000
MAINTENANCE & REPAIR
4992.5
100-60-620-53400-00000
UTILITIES-GAS
2009.35
100-60-620-53401-00000
UTILITIES - ELECTRICITY
16856.98
100-60-620-53402-00000
UTILITIES-WATER
1969.24
100-60-620-53402-15882
UTILITIES-WATER
42467
100-60-630-51101-00000
PROFESSIONAL SERVICES
25.86
100-60-630-53100-00000
MATERIALS & SUPPLIES
19.21
100-60-640-53100-00000
MATERIALS & SUPPLIES
1
100-60-640-53100-16106
MATERIALS & SUPPLIES
500
100-60-650-53100-00000
MATERIALS & SUPPLIES
53.68
100-60-660-53100-00000
MATERIALS & SUPPLIES
1629.41
100-60-670-51101-15100
PROFESSIONAL SERVICES
89.97
100-60-670-53100-15100
MATERIALS & SUPPLIES
201.31
100-60-680-51100-00000
CONSULTANT SERVICES
89.99
100-60-680-53100-00000
MATERIALS & SUPPLIES
26.84
205-30-310-51100-00000
CONSULTANT SERVICES
120
205-30-310-53200-00000
EDUCATION & TRAINING
800
220-40-420-51101-14700
PROFESSIONAL SERVICES
38.86
220-40-420-53350-14700
MEETINGS & CONFERENC
50,64
220-40-420-53360-14891
PUBLIC SERVICE AGENCIE
575.5
230-10-120-53100-11510
MATERIALS & SUPPLIES
3989.9
230-60-610-51100-16148
CONSULTANT SERVICES
2105.95
234-60-620-58100-16206
CONTRACT SERVICES
9998.31
240-50-510-53100-00000
MATERIALS & SUPPLIES
582.98
240-50-530-51100-00000
CONSULTANT SERVICES
3690
240-50-550-53330-15705
PUBLICATIONS, SUBSCRIF
45
240-50-551-53401-15705
UTILITIES - ELECTRICITY
68.21
244-50-581-51101-15510
PROFESSIONAL SERVICES
492.15
244-60-630-51100-15540
CONSULTANT SERVICES
911..25
245-50-520-58100-15698
CONTRACT SERVICES
4326.5
245-50-520-58110-15091
EQUIPMENT PURCHASE
447
245-50-530-53401-15535
UTILITIES - ELECTRICITY
157.06
245-50-550-53100-15622
MATERIALS & SUPPLIES
279.13
245-50-551-51101-15510
PROFESSIONAL SERVICES
80.82
245-50-551-58100-15625
CONTRACT SERVICES
17899.9
245-60-620-53371-15882
MAINTENANCE & REPAIR
1000
246-50-540-53100-15005
MATERIALS & SUPPLIES
955.9
246-50-540-53403-15005
UTILITIES-TELEPHONE
1106.68
249-50-510-51100-15400
CONSULTANT SERVICES
7472
251-50-530-51100-00000
CONSULTANT SERVICES
15
251-50-530-53401-00000
UTILITIES - ELECTRICITY
38936.77
251-50-560-53100-00000
MATERIALS & SUPPLIES
14.91
251-50-560-53401-00000
UTILITIES - ELECTRICITY
642.72
251-50-560-53402-00000
UTILITIES-WATER
5932.18
251-50-562-53100-00000
MATERIALS & SUPPLIES
1114.62
251-50-571-53100-00000
MATERIALS & SUPPLIES
497.73
252-60-620-53371-00000
MAINTENANCE & REPAIR
49915
2/2',Y'016 11:27
. .... . . ....
Page 7 of 8
Check Reghteir
Payment Dates: 02/13/2018 - 02/22/2018
Account Summary
Account Number
Account Name
Payment Amount
252-60-620-53402-00000
UTILITIES-WATER
5024.27
254-50-520-53100-14120
MATERIALS & SUPPLIES
188.77
254-50-520-58100-15861
CONTRACT SERVICES
280.1
254-50-581-51101-00000
PROFESSIONAL SERVICES
749
254-50-581-53100-15510
MATERIALS & SUPPLIES
230.23
270-50-510-53100-15460
MATERIALS & SUPPLIES
2382
270-50-520-58100-15508
CONTRACT SERVICES
715
270-50-520-58100-15716
CONTRACT SERVICES
490
271-30-310-58110-17251
EQUIPMENT PURCHASE
18675
401-10-140-53390-00000
MINOR EQUIPMENT PUR,
265.93
401-10-141-53320-11502
OUTSIDE PRINTING
411.74
401-10-141-53371-11504
MAINTENANCE & REPAIR
512.43
401-10-141-53403-11506
UTILITIES - TELEPHONE
2252.97
401-10-141-58140-11502
LEASE EXPENSE
1156.31
402-50-590-51101-00000
PROFESSIONAL SERVICES
2550.16
402-50-590-53100-00000
MATERIALS & SUPPLIES
2718.86
402-50-590-53110-16140
402-50-591-51101-00000
402-50,591-53100-00000
403-10.160-53100-00000
403-10-160-53200-00000
403-10-160-54100-00000
403-10-160.54120.00000
501-30=000-21411-14070
501-30-000.22403-00000
501-40000-22338-14130
501-60-000-22326-00000
501-601000-22327-00000
501-66000-22328-00000
501-601000-22329-00000
501-6O.ODO-22333-00000
901-40-410-51101-00000
901-4Oi10-51101-14310
905-40.410-53371-14305
905-40.410-53401-14305
905-401410-53402-14305
PrcJM Account Key
**None*
FUEL
PROFESSIONAL SERVICES
MATERIALS & SUPPLIES
MATERIALS & SUPPLIES
EDUCATION & TRAINING
GENERAL LIABILITY CLAIN
UNEMPLOYMENT INS CU
FINGERPRINTS - CLIENTS
SEIZED MONEY
THREE PARTY AGREEMEN
LEAGUES TOURN & REGIS
SR CITIZEN TRIPS & TOUR
DONATIONS COMM CTRE
S W IMTEAM/INTERPRETIf
RENTAL CLEANING DEPO'
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
MAINTENANCE & REPAIR
UTILITIES - ELECTRICITY
UTILITIES - WATER
Grand Total:
Project Account Summary
Grand Total:
12.91
3230
1741.66
50.39
390
6796.83
2020
256
96
13520.09
311.23
280.96
2184.67
1490.84
1400
38.86
500.75
310
106.1
148.09
380636.83
Payment Amount
380636.83
380636.83
12018 11:27:35 AM Page a of 8
MINUTES 2
BALDWIN PARK CITY COUNCIL REGULAR MEETING
JANUARY 17,2018,7:00 P.M.
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706
These minutes are presented in Agenda order. Various announcements or discussions
may have occurred before or after the title under which they are presented.
CALL TO ORDER.
The meeting was called to order by Mayor Pro Tem Pacheco at 7:09 p.m.
INVOCATION
The invocation was provided by Pastor Jackson.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Pro Tem Pacheco.
ROLL CALL
MEMBERS PRESENT:
Council Member Cruz Baca
Council Member Monica Garcia
Council Member Susan Rubio
Mayor Pro Tem Ricardo Pacheco
Mayor Manuel Lozano (Mayor Lozano arrived at 7:35 p.m.)
Mayor Pro Tem Pacheco reported out of Closed Session that no action was taken on
items discussed.
ANNOUNCEMENTS
Council member Baca requested that the meeting be closed in memory of the late
Frank Napolitano, husband of Congresswoman Grace Napolitano; directed staff to send
a letter of condolences.
Council member Baca also requested that the meeting be closed in memory of, and that
condolences be extended to the families of Jordan Rios, John Brenner, Anita Lasar,
Moijes Tovar.
Mayor Lozano requested also that the meeting be closed in memory of Michael Stevens
a 39 year employee of the Baldwin Park Unified School District adult school who
recently passed away.
PROCLAMATIONS COMMENDATIONS & PRESENTATIONS
• Presentation by Jan Cicco, San Gabriel Valley Council of Governments, to
provide an update on Measure H and the Home for Good program.
Ms. Cicco narrated a PowerPoint presentation and responded to questions from
Council.
• Presentation of plaques and recognition of the 2017 Senior King and Queen,
Jorge and Maria Hernandez
Kristi Russell Chief Deputy City Clerk was recognized for her valuable service to the
City of Baldwin Park and to the community with members of the City Council expressing
gratitude and appreciation for her hard work and diligence.
City Clerk Avila commented that Ms. Russell was the type of professional who ran the
Office of the City Clerk effectively and did many small and large tasks to keep the office
running and all with grace and a positive attitude.
Mayor Pro Tem Pacheco recognized Senior Prom King and Queen Mr. and Mrs. Jorge
Hernandez and presented the couple with a plaque and flowers.
• Presentation by Southern California Edison representative Sal Ramirez of an
Energy Rebate Check for the City of Baldwin Park
Sal Ramirez, Southern California Edison, presented a ceremonial check to the
Mayor and Council in the amount of $100,000 in energy rebate funds for energy
savings
PUBLIC COMMUNICATIONS
Mayor Lozano opened Public Communications at 7:35 p.m. and noted that each
speaker is permitted a total of three (3) minutes to speak.
DonaldGrates, Baldwin Park resident, extended thanks and recognition to Allen
Yauchzee, uncle to CEO Shannon Yauchzee, for hiring him at Southern California
Edison as the first African-American.
Al Contreras, Baldwin Park resident, commented on Item No. 6, noting that it seems
unnecessary; voice objection to formally requiring the designation of male and female
members.
Christina Larios, Baldwin Park Library, spoke of upcoming events and reading
opportunities at the library.
Unidentified s esker, asked whether any more cannabis permits will be issued and, if
so, when; asked about how funds collected from cannabis businesses will be used and
asked whether any preference will be given to Baldwin Park residents that apply.
Juan Rios,, Baldwin Park resident, spoke about the cannabis permit program and opined
that more police officers should be hired before businesses are allowed to operate.
Regular Meeting of 1/17/18 Page 2 of 11
John Garcia, Baldwin Park resident, asked about programs for the homeless; noted that
there is a tree leaning against a City sign across from the high school.
Greq Tuttle, Baldwin Park business owner, commented on public communications
practices; opined that public notices were not sent to residents and business owners
regarding the locations of cannabis growing businesses; commented on various political
activities at the state level.
Thomas Kern, San Bernardino resident, commented on the issues of sexual
harassment that have been in the news lately.
Margarita Vargas, Baldwin Park resident, voice objection to the resolution that would
require an equal number of men and women on City Commissions.
Dais Cruz, commented on the level of pollution in Baldwin Park and asked what steps
are being taken to mitigate the problem.
Manual Suarez Jr., commented that his mother had had a 31 year career with the
Baldwin Park Unified School District and thanked the community for having given her
that chance; commented that education was everything.
Unidentified speaker commented on the need for the Dial -A -Ride.
Manuel Penate spoke out against Council's decisions on how city funds were spent.
Seeing no others wishing to speak, Public Communications closed at 8:16 p.m.
CONSENT CALENDAR
Council pulled Item Nos. 5, 6 and 9 from Consent Calendar for further discussion.
1. WARRANTS AND DEMANDS
Staff recommends City Council ratify the attached Warrants and Demands
Register.
A motion was made by Pacheco seconded by Baca, and carried (5 — 0) to
ratify the Warrants and Demands Register.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
2. TREASURER'S REPORT — MARCH 2017
Staff recommends that Council receive and file the Treasurer's Report.
A motion was made by Paclieco, seconded by Baca, and carried (5 — 0) to
receive and file the Treasurer's Report.
Regular Meeting of 1/17/18 Page 3 of 11
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
3. REJECTION OF CLAIMS
Staff recommends that Council reject the following claim(s) and direct staff to
send appropriate notice of rejection to claimant(s):
Solis, Alejandro Claimant alleges the police department
misplaced his wallet with the amount of
$540 during the time of his arrest; the
wallet and misplaced amount was
returned to the claimant.
Ortiz, Sandra Grandara Claimant alleges her vehicle was
struck by a Foothill Transit bus causing
injuries. The City does not have an
agreement with Foothill Transit and
Foothill Transit has insurance through
the MTA by franchise agreement.
A motion was made by aach, seconded by Baca, and carried (5 — 0) to
reject the claims and direct staff to send appropriate notice of rejection to
claimants.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
4.. APPROVAL OF MEETING MINUTES
Receive and file:
A. Meeting Minutes of the Special and Regular City Council Meetings
held on December 6, 2017.
B. Meeting Minutes of the Special Finance Authority, Special Housing
Authority, Special Closed Session and Special Regular City Council
Meetings held on December 13, 2017.
C. Meeting Minutes of the Special Closed Session and Special Regular
City Council Meetings held on December 18, 2017
A motion was made by Pacheco, seconded by Baca, and carried (5 — 0) to
receive and file the minutes.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
Regular Meeting of 1/17/18 Page 4 of 11
5. ACCEPT AND AUTHORIZE THE FILING OF A NOTICE OF COMPLETION —
CITY PROJECT NO. 2017-0189 — BUS STOP IMPROVEMENTS PROJECT —
PHASE 1
Staff recommends that Council:
1. Accept the construction improvements by FS Contractors, Inc. and
authorize the recordation of a Notice of Completion; and
2. Authorize the payment of $20,824.93 in retention funds to FS
Contractors, Inc. upon the expiration of the 35 -day notice period.
3. Authorize the Finance Director to re -appropriate project savings and
perform the necessary budget transfers for the purchase of six (6) solar
powered trash compactors for an amount not -to -exceed $32,796.70 and
authorize the Public Works Director to process the Purchase Order.
Council Member Baca stated that she pulled the item because she wanted
to thank staff for doing that.
A motion was made by Baca, seconded by Pacheco, and carried (5 — 0) to
approve item as presented.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
6. A RESOLUTION OF THE CITY OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK DESIGNATING AN EQUAL NUMBER OF MEN AND
WOMEN BE REQUIRED TO BE SEATED ON ALL CITY BOARDS OR
COMMISSIONS
Staff recommends that Council approve and adopt Resolution No. 2018-223,
entitled "A Resolution of the City Council of the City of Baldwin Park,
Designating an Equal Number of Men and Woman Be Required to be seated
on All City Boards and Commissions."
Council Member Rubio stated that this was a Resolution that she had
proposed and read the title of the Resolution into the record; she further
clarify that the intent of this Resolution applied to non -elective officers such as
Boards and Commissions not members of the City Council.
A motion was made by Rubio, seconded by Garcia, and carried (5 — 0) to
approve as presented.
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None.
ABSENT: None.
ABSTAIN: None.
7. RATIFY AND ADOPT RESOLUTIONS TO APPROVE THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF BALDWIN PARK AND THE
SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU); AND APPROVE
Regular Meeting of 1/17/18 Page 5 of 11
RESOLUTIONS TO UPDATE THE PAY SCHEDULE REFLECTING SALARY
AND BENEFIT ADJUSTMENTS IN ACCORDANCE WITH CALIPERS
ESTABLISHED GUIDELINES
Staff recommends that Council approve, ratify and adopt:
Resolution No. 2018-218 to approve the MOU with the Baldwin Park
General Unit Of Maintenance Employees (SEIU Local 721); and
2. Resolution No. 2018-219, updating the comprehensive City of Baldwin
Park Pay Schedule to reflect salary adjustments retroactive to July 1,
2017, in accordance with approved Memorandum of Understandings,
respectively, amended benefit matrices and State mandated wage
adjustments; and
3. Resolution No. 2018-220, updating the comprehensive City of Baldwin
Park Pay Schedule to reflect salary adjustments retroactive to December
1, 2017, in accordance with approved Memorandum of Understandings,
respectively, amended benefit matrices and State mandated wage
adjustments; and
4. Resolution No. 2018-221, updating the comprehensive City of Baldwin
Park Pay Schedule to reflect salary adjustments effective January 1,
2018, in accordance with approved Memorandum of Understandings,
respectively, amended benefit matrices and State mandated wage
adjustments; and
5. Authorize the Finance Director to complete budget amendments and
appropriations.
A motion was made by Pacheco, seconded by Baca, and carried (5 — 0) to
approve the Amendment to the Agreement with All City Management
Services (ACMS) for crossing guard services for Fiscal Year 2017-2018;
authorize the Mayor to execute the Amendment; and authorize staff to
include the new contract price of $194,832 in the proposed budget for
Fiscal Year 2017-2018 under account 100-30-390-51100-13200-2.
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None.
ABSENT: None.
ABSTAIN: None.
8. ACCEPT PLANS AND SPECIFICATIONS, AND AUTHORIZE PUBLISHING A
NOTICE INVITING BIDS FOR CITY PROJECT NO. 2018-0220 - RESIDENTIAL
STREET REHABILITATION PROJECT
Staff recommends that Council approve the plans and specification for the
Residential Street Rehabilitation Project (Project No. 2018-0220) and
authorize staff to publish a notice inviting bids.
A motion was made by lcheco, seconded by Baca, and carried (5 — 0) to
authorize the Acting Chief of Police to make all necessary arrangements
with the EI Monte Police Department to immediately reinstate Baldwin
Park's partnership in the helicopter program under the same terms of the
FY 2016-2017 agreement most recently in effect.
Regular Meeting of 1/17/18 Page 6 of 11
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
9. RENEWAL OF GRANT WRITING SERVICES CONTRACT WITH CALIFORNIA
CONSULTING, LLC
Staff recommends that Council
1. Approve the Consultant Services Agreement with California Consulting,
LLC; and
2. Authorize the Director of Finance to appropriate funds to cover the cost
related to the grants applied for including but not limited to General
Fund, Prop A Fund, or Future Development Fund; or
3. Provide staff direction.
Council Member Baca asked that she would like to bring this back at the
second meeting in February; she asked if it would be possible to see a
presentation of what has transpired with this contract in the last few
years.
A motion was made by Baca, seconded by Iachcc, and carried (5 — 0) to
bring this item back at the second meeting in February as requested by
Council Member Baca along with a presentation.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE COMMUNITY
DEVELOPMENT COMMISSION
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion.
There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the
item will be removed from the general order of business and considered in its normal sequence on the agenda.
SA -1 SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK
TREASURER'S REPORT — NOVEMBER 2017
Staff recommends that Council, acting as governing body of the Successor
Agency, receive and file the Treasurer's Report.
SA -2 APPROVAL OF THE RECOGNIZED OBLIGATIONS PAYMENT
SCHEDULE (ROPS 18-19) FOR THE PERIOD FROM JULY 1, 2018 TO
JUNE 30, 2019, AND ADMINISTRATIVE BUDGET
Staff recommends that Council, acting as governing body of the Successor
Agency:
1. Approve the ROPS 18-19 for the period of July 1, 2018 through June 30,
2019; and
Regular Meeting of 1/17/18 Page 7 of 11
2. Adopt the Successor Agency Administrative Budget for Fiscal Year 2018-
19; and,
3. Direct staff to proceed with submitting the draft ROPS 17-18 for approval
to the Oversight Board no later than January 31, 2018; and,
4. Send the approved ROPS 18-19 to the County Executive Office, County
Auditor Controller, the State Controller and DOF; and,
5. Instruct staff to post the approved ROPS 18-19 in the City's website.
A motion was made by Pacheco, seconded by Garcia, and carried (5 — 0)
to approve the Successor Agency consent calendar as presented`.
AYES:
NOES:
ABSENT:
ABSTAIN:
PUBLIC HEARING
Baca, Garcia, Lozano, Pacheco, Rubio
None.
None.
None.
10.A REQUEST FOR CONSIDERATION OF A MUNICIPAL (ZONING) CODE
AMENDMENT BY URGENCY ORDINANCE TO MODIFY CHAPTER 127
(COMMERCIAL CANNABIS) BY INCREASING THE NUMBER OF PERMITS
PERMITTED FROM FIFTEEN TO TWENTY
Staff recommends that Council conduct a public hearing and, thereafter waive
the reading, and adopt by title only Urgency Ordinance No. 1404 entitled "An
Urgency Ordinance of the City Council of the City of Baldwin Park, California,
Amending the Municipal Code Chapter 127 — Commercial Cannabis."
Item held over to a future meeting,.
11. DIRECTION
TO PROCEED WITH GENERAL ON-CALL CONSULTANT TO
PROVIDE
ENGINEERING DESIGN, PLAN CHECK, CONSTRUCTION
MANAGEMENT, INSPECTION AND RELATED SERVICES AS NEEDED
Staff recommends that Council:
Option 1:
Accept proposals from the top responding firms and direct staff to
establish a General On -Call Consultant list for professional
services comprised of the top four (4) firms and authorize the
Interim Public Works Director to enter into negotiations for
Professional Services Agreements (PSAs); or
Option 2:
Accept the proposal from Kimley Horn and Associates and
authorize the Interim Public Works Director to enter into
negotiations for a PSA. This firm scored the overall highest rating
but also has the highest proposed rates; or
Option 3:
Accept the proposal from the firm with the lowest overall rates,
Civil Source, Inc., and authorize the Interim Public Works Director
to enter into negotiations for a PSA. This firm was rated third
overall; or
Option 4: Accept the proposal from the current services provider,
Regular Meeting of 1/17/18 Page 8 of 11
Infrastructure Engineers and authorize the Interim Public Works
Director to enter into negotiations for a PSA. This firm scored
second in both the overall ratings and proposed rates.
Sam Gutierrez, Interim Director of Public Works provided a brief summary
regarding this contract and spoke about the process followed for the selection
of the top 4 highest ranking companies.
There was an extensive discussion relative to whether or not staff had
presented a contract and the action sought by staff.
A motion was made by Baca, seconded by Rubio, and failed (2 — 3) to
approve option No. 1.
AYES:
Baca, Rubio
NOES:
Garcia, Lozano, Pacheco
ABSENT:
None.
ABSTAIN:
None.
City Attorney Tafoya commented that in the contracts, there was no
stipulation regarding the length of time for these contracts.
A substitute motion was made by (Pacheco, seconded by Lozano, and
carried (3 — 2) to approve adding a 5 year time limit to the contract.
AYES:
Garcia, Lozano, Pacheco
NOES:
Baca, Rubio
ABSENT:
None.
ABSTAIN:
None.
A motion was made by Eacheco, seconded by Garcia, and carried (3 — 2)
to approve option No. 4; provide direction to staff to come back with a
contract with a 5 year term as well as the percentages.
AYES:
Garcia, Lozano, Pacheco
NOES:
Baca, Rubio
ABSENT:
None.
ABSTAIN:
None.
12.APPROVAL TO IMPLEMENT THE COMMUTER CONNECTOR EXPRESS
TRANSIT SERVICE INCLUDING ROUTE, SCHEDULES AND STOPS
BETWEEN THE BALDWIN PARK METROLINK TRANSIT STATION AND
KAISER PERMANENTE HOSPITAL AND MEDICAL CENTER
Staff recommends that Council authorize the approval of the Commuter
Connector Express Route Analysis and Community Outreach report and
authorize the Interim Director of Public Works to negotiate transit service
amendments for the operation of the Commuter Connector Express service
for a two-year period.
Sam Gutierrez, Interim Director of Public Works presented the staff report
speaking of the routes, schedules and stops between Baldwin Park Metrolink
Station and Kaiser Permanente Hospital and Medical Center.
Regular Meeting of 1/17/18 Page 9 of 11
A motion was made by Baca, seconded by Pacheco, and carried (5 — 0) to
approve item as presented.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
13. DESIGNATION OF PRIMARY AND ALTERNATE REPRESENTATIVE FOR
THE SAN GABRIEL VALLEY MOSQUITO AND VECTOR CONTROL
DISTRICT
Staff recommends that Council appoint a delegate and alternate, and adopt
Resolution No. 2018-222, entitled "A Resolution of the City Council of the City
of Baldwin Park, California, Appointing Representatives and Alternates to the
San Gabriel Valley Mosquito and Vector Control District Board of Trustees as
Official Representatives of the City."
Council Member Rubio requested that a status report be provided relative to
the events at the San Gabriel Valley Mosquito and Vector Control District.
A motion was made by Pacheco, seconded by Garcia, and carried (5 — 0)
to nominate Council Member Baca as primary representative and Mayor
Pro Tem Pacheco as alternate representative to the San Gabriel Valley
Mosquito and Vector Control District.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
14. REVIEW OF APPLICATIONS AND CONSIDERATION OF APPOINTMENT
FOR THE VACANT SEATS ON THE HOUSING COMMISSION OF THE
CITY OF BALDWIN PARK
Staff recommends that Council review the submitted Commission
application(s), accept nominations, authorize staff to initiate the appropriate
background checks through the Department of Justice (DOJ) and, contingent
upon satisfactory clearance by the DOJ, appoint individuals to the respective
City Commissions and adopt Resolution No. 2017-166, entitled, "A Resolution
Of The City Council Of The City Of Baldwin Park Appointing Qualified
Individuals To The Housing Commission Of The City Of Baldwin Park For
Office Seat Numbers 1, 2, 3, 4, 5, 6 And 7."
A motion was made by Pacheco, seconded by Rubio, and carried (5 — 0)
to table the item to a future meeting.
Regular Meeting of 1/17/18 Page 10 of 11
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
Request by Council Member Rubio for discussion and consideration:
• Council Member Rubio would like a presentation regarding San Gabriel Valley
Vector Control District activities.
ADJOURNMENT
There being no other business to discuss, and all other matters having been addressed,
a motion was made by Pacheco, seconded by Rubio, to adjourn the meeting at 8:52
p.m.
Mayor
ATTEST:
Manuel Lozano, Mayor
Alejandra Avila, City Clerk
APPROVED:
Regular Meeting of 1/17/18 Page 11 of 11
MINUTES
BALDWIN PARK CITY COUNCIL STUDY SESSION
AND SPECIAL MEETING
FEBRUARY 7, 2018, 5:40 P.M.
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706
CALL TO ORDER
The meeting was called to order at 5:42 p.m. by Mayor Lozano.
ROLL CALL
PRESENT:
Council Member Cruz Baca
Council Member Monica Garcia
Council Member Ricardo Pacheco
Mayor Pro Tem Susan Rubio
Mayor Manuel Lozano
PUBLIC COMMUNICATIONS
Mayor Lozano opened Public Communications at 5:45 p.m.
Seeing no one wishing to speak, Public Communications closed at 5:45 p.m.
1. DOG PARK
Presentation by Recreation & Community Services Director Manual Carrillo. Yuriko
Ruizesperza, Recreation Program Supervisor and Vanessa Carbajal, Recreation
Program Coordinator made the presentation and responded to Council's questions.
The City Council directed staff to move forward and explore options for Barnes Park.
RECESS TO CLOSED SESSION
2. CONFERENCE WITH LABOR NEGOTIATORS (GC §54957.6)
Pursuant to Government Code Section 54957.6:
NUJn r c psi nate r reggjjja r s: Shannon Yauchzee, Chief Executive Officer, and
Sean Gibbons, Coleman Frost LLP
Em loyee Omani ation : Police Officer Association; Police Management Employees
Association.
3. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of
Government Code Section 54956.9:
Potential Case(s): Two (2)
Special Meeting of 2/7/18 Page 1 of 4
4. REAL PROPERTY NEGOTIATIONS Pursuant to Government Code §54956.8:
A. Property: 1453 Virginia Avenue (CAN 17-03)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Todd Seidner, Virginia Avenue Holdings, LLC
Under Negotiation: Price and terms of payment
B. Property: 15480 Arrow Highway (CAN 17-04)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Lynn Metrow and Todd Hill, Bud King's Weed Club
Under Negotiation: Price and terms of payment
C.. Property: 4507 Littlejohn Street (CAN 17-05)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Tina Honglin Guan, Lucky Medical Cannabis Development,
Inc.
Under Negotiation: Price and terms of payment
D. Property: 1453 Virginia Avenue, Suite "O" (CAN 17-11)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Chris Coogan, Therapy Crafted Brands, LLC
Under Negotiation: Price and terms of payment
E. Property: 5010 Calmview Avenue (CAN 17-14)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Erika Villarruel and Art Castillo, Baldwin Park Caregivers
Under Negotiation: Price and terms of payment
F. Property: 5129 Bleecker Street (CAN 17-16)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Michael Daniel Healy and Chad Everett LaChance,
High Point Distribution, Inc.
Under Negotiation: Price and terms of payment
G. Property: 14808 Arrow Highway (CAN 17-19)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Behnam Rodd, Jasper Rodd, and Luis Franco, Emerald
Connection, LLC
Under Negotiation: Price and terms of payment
Special Meeting of 2/7/18 Page 2 of 4
H. Property: 13409 Garvey Ave. (CAN 17-20)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Valentina Ambarchyan, Edvin Sanatgar, and Robert
Harutyunyan, Checkpoint Distribution, Inc.
Under Negotiation: Price and terms of payment
I. Property: 428 Cloverleaf Drive (CAN 17-21)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Steve Yazeji, SCS Processing, Inc.
Under Negotiation: Price and terms of payment
J. Property: 15115 Ramona Blvd. AND 15004 Ramona Blvd. (CAN 17-22)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Rogelio Magana, Rancho Adelanto Development .
Enterprises
Under Negotiation: Price and terms of payment
K. Property: 14712 Arrow Highway (CAN 17-23)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Steve Chan, Manuel Suarez, and Gershom Luh, The Grown
Folks, Inc.
Under Negotiation: Price and terms of payment
L. Property: 13450 Brooks Drive, Units A and C (CAN 17-24)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Anthony Samuel and AvShalom Cohen, NRD, LLC
Under Negotiation: Price and terms of payment
M. Property: 13460 Brooks Drive (CAN 17-25)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Ruben Kachian, Vertical Bliss, Inc. (Kushy Punch)
Under Negotiation: Price and terms of payment
N. Property: 4802 Littlejohn Street (CAN 17-26)
Agency Negotiators:: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Rodolfo Aguilar, SGV Caregivers, Inc.
Under Negotiation: Price and terms of payment
O. Property: 4276 Elton Street (CAN 17-29)
(APNs: 8437-016-005, 8437-016-015, and 8437-016-016)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Special Meeting of 2/7/18 Page 3 of 4
Negotiating Parties: Yichang Bai, W&F International Corporation
Under Negotiation: Price and terms of payment
P. Property: 14726 Arrow Highway (CAN 17-30)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Anthony Willoughby, Tier One Consulting
Under Negotiation: Price and terms of payment
Q. Property: 5151 Azusa Canyon Rd. (CAN 17-32)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: David Morgan, Jorge Garcia, Paul Granada, Fausto Alex
Chavez, Electric Atom Distribution
Under Negotiation: Price and terms of payment
RECONVENE IN OPEN SESSION time 7:00 .rn.
REPORT FROM CLOSED SESSION at the end of re u.ular rttieetlru
ADJOURNMENT
There being no further business, motion was made by Lozano, seconded by Rubio, to adjourn the
meeting at 7:08 p.m.
REPORT ON CLOSED SESSION"
The report out of closed session took place at the conclusion of the regular meeting with
City Attorney Olivas reporting that the City Council in Closed Session by a 4-0 vote had
selected the firm of Jonas & Driscoll to serve as the City's Special Counsel.
Mayor
ATTEST:
City Clerk
APPROVED:
Special Meeting of 2/7/18 Page 4 of 4
MINUTES
BALDWIN PARK CITY COUNCIL STUDY SESSION
AND SPECIAL MEETING
FEBRUARY 21, 2018, 5:30 P.M.
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706
CALL TO ORDER
The meeting was called to order at 5:32 p.m. by Mayor Lozano.
ROLL CALL
PRESENT:
Council Member Cruz Baca
Council Member Monica Garcia
Council Member Ricardo Pacheco
Mayor Pro Tem Susan Rubio (arrived 5:38 p.m.)
Mayor Manuel Lozano
PUBLIC COMMUNICATIONS
Mayor Lozano opened Public Communications at 5:40 p.m.
Seeing no one wishing to speak, Public Communications closed at 5:40 p.m.
OPEN 'SESSION
1. ACCOOUNTING POLICIES AND PROCEDURES
Presentation by Rose Tam, Finance Director
Finance Director Tam explained in detail policies 1 through 5, which included the
following policies: purchasing, credit card, travel, federal awards, ACH and wire
transfers.
There were several questions regarding how grants were accounted for in the General
Fund and whether or not there was a special account set up for these; as well as
questions relative to the credit card purchasing process; when receipts were due,
which was usually 30 days and the process for reimbursements as well as related late
fees.
Finance Director Tam explained that a special account was set up to account for these
funds, which was 270. She further commented that these policies were brought to the
Council as a result of the auditor's recommendations and that they were also on the
regular agenda for approval and answered other related questions.
The City Council recessed to closed session at 5:55 p.m.
Special Meeting of 2/21/18 Page 1 of 5
RECESS TO CLOSED SESSION
2. PUBLIC EMPLOYEE APPOINTMENT
Pursuant to Government Code (§54957)
Director of Public Works
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code (§54957)
Director of Recreation & Community Services
4. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code (§54957)
Chief Executive Officer/City Manager
5. CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION
Pursuant to paragraph (1) of subdivision (d) of Government Code (§54956.9):
Case Name: City of Baldwin Park v. City of Irwindale Case No. BS163400
6. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of
Government Code Section 54956.9:
Potential Case(s): Two (2)
7. REAL PROPERTY NEGOTIATIONS Pursuant to Government Code §54956.8:
A. Property: 1453 Virginia Avenue (CAN 17-03)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Todd Seidner, Virginia Avenue Holdings, LLC
Under Negotiation: Price and terms of payment
B. Property: 15480 Arrow Highway (CAN 17-04)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Lynn Metrow and Todd Hill, Bud King's Weed Club
Under Negotiation: Price and terms of payment
C. Property: 4507 Littlejohn Street (CAN 17-05)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Tina Honglin Guan, Lucky Medical Cannabis Development,
Inc.
Special Meeting of 2/21/18 Page 2 of 5
Under Negotiation: Price and terms of payment
D. Property: 1453 Virginia Avenue, Suite "O" (CAN 17-11)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Chris Coogan, Therapy Crafted Brands, LLC
Under Negotiation: Price and terms of payment
E. Property: 5010 Calmview Avenue (CAN 17-14)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Erika Villarruel and Art Castillo, Baldwin Park Caregivers
Under Negotiation: Price and terms of payment
F. Property: 5129 Bleecker Street (CAN 17-16)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Michael Daniel Healy and Chad Everett LaChance,
High Point Distribution, Inc.
Under Negotiation: Price and terms of payment
G. Property: 14808 Arrow Highway (CAN 17-19)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Behnam Rodd, Jasper Rodd, and Luis Franco, Emerald
Connection, LLC
Under Negotiation: Price and terms of payment
H. Property: 13409 Garvey Ave. (CAN 17-20)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Valentina Ambarchyan, Edvin Sanatgar, and Robert
Harutyunyan, Checkpoint Distribution, Inc.
Under Negotiation: Price and terms of payment
I. Property: 428 Cloverleaf Drive (CAN 17-21)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Steve Yazeji, SCS Processing, Inc.
Under Negotiation: Price and terms of payment
J. Property: 15115 Ramona Blvd. AND 15004 Ramona Blvd. (CAN 17-
22)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Rogelio Magana, Rancho Adelanto Development
Enterprises
Under Negotiation: Price and terms of payment
Special Meeting of 2/21/18 Page 3 of 5
K. Property: 14712 Arrow Highway (CAN 17-23)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Steve Chan, Manuel Suarez, and Gershom Luh, The
Grown Folks, Inc.
Under Negotiation: Price and terms of payment
L. Property: 13450 Brooks Drive, Units A and C (CAN 17-24)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Anthony Samuel and AvShalom Cohen, NRD, LLC
Under Negotiation: Price and terms of payment
M. Property: 13460 Brooks Drive (CAN 17-25)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Ruben Kachian, Vertical Bliss, Inc. (Kushy Punch)
Under Negotiation: Price and terms of payment
N. Property: 4802 Littlejohn Street (CAN 17-26)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Rodolfo Aguilar, SGV Caregivers, Inc.
Under Negotiation: Price and terms of payment
O. Property: 4276 Elton Street (CAN 17-29)
(APNs: 8437-016-005, 8437-016-015, and 8437-016-016)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Yichang Bai, W&F International Corporation
Under Negotiation: Price and terms of payment
P. Property: 14726 Arrow Highway (CAN 17-30)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: Anthony Willoughby, Tier One Consulting
Under Negotiation: Price and terms of payment
Q. Property: 5151 Azusa Canyon Rd. (CAN 17-32)
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
Negotiating Parties: David Morgan, Jorge Garcia, Paul Granada, Fausto Alex
Chavez, Electric Atom Distribution
Under Negotiation: Price and terms of payment
Special Meeting of 2/21/18 Page 4 of 5
ADJOURNMENT
There being no further business, motion was made by Lozano, seconded by Pacheco,
to adjourn the meeting at 7:00 p.m.
REPORT ON CLOSED SESSION*
There was no report out of closed session.
Mayor
ATTEST:
City Clerk
Special Meeting of 2/21/18 Page 5 of 5
MINUTES
BALDWIN PARK CITY COUNCIL REGULAR MEETING
FEBRUARY 21, 2018, 7:00 P.M.
COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706
These minutes are presented in Agenda order. Various announcements or discussions
may have occurred before or after the title under which they are presented.
CALL TO ORDER
The meeting was called to order by Mayor Lozano at 7:00 p.m..
INVOCATION
The invocation was provided by Pastor Jackson.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lozano.
ROLL CALL
MEMBERS PRESENT:
Council Member Cruz Baca
Council Member Monica Garcia
Council Member Ricardo Pacheco
Mayor Pro Tem Susan Rubio
Mayor Manuel Lozano
REPORT ON CLOSED SESSION
Mayor Pro Tem Pacheco reported out of Closed Session that no action was taken on
items discussed.
ANNOUNCEMENTS
Mayor Lozano commented that he wanted to close in memory of the late Rev. Bill
Graham and a 101 year old Baldwin Park resident Lillian Moore who recently passed
away. He expressed condolences to Margarita Vargas and the woman's club on the
passing of Ms. Moore.
Council Member Baca too expressed her condolences on the passing of Lillian Moore
and asked that the meeting be closed in her memory. Ms. Baca also asked that the
meeting be closed in memory of Gabriel Pales long time business owner in Baldwin
Park who recently passed away.
Council Member Rubio spoke on the passing of Ms. Moore and expressed how truly
missed she will be in the community.
A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0)
to excuse City Treasurer Contreras from the meeting.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
Mayor Lozano opened the City Council, Finance Authority and Housing Authority
meeting to order concurrently at 7:08 p.m., and recited the announcement in
accordance with Government Code Section 54952.3.
Mayor Lozano and members of the City Council welcomed City of Claremont Council
Member Joe Lyons who sits on the ad-hoc Homeless Committee.
PROCLAMATIONS COMMENDATIONS & PRESENTATIONS
• Presentation by Jose Martinez, General Manager, Valley County Water District
Jose Martinez, General Manager from the Valley County Water District made the
presentation providing a brief summary regarding the current dry conditions, reservoir
conditions, water supply update, water rate adjustments, rising costs of water supply.
Mr. Martinez provided conservation tips and directed residents to reference the Water
District's website for further information.
There were several questions from Council regarding water conservation, water
charges and drop off locations for payments.
The City Council collectively inquired as to whether or not the information of the
presentation could be placed in the City NOW Newsletter; to set up a community
meeting to educate the community; and place the information on the City's website.
Presentation by Joe Lyons, Chairman of the Homeless Ad -Hoc Committee
relative to Measure H — The Los Angeles County Homeless Initiative.
Joe Lyons, Council Member from the City of Claremont made the presentation relative
to Measure H. Mr. Lyon expressed that the issue of homelessness was being
addressed as a regional issue at the COG. He spoke of strategies for the distribution of
Measure H funding.
Mayor Pro Tem Pacheco made a brief presentation regarding the rules of decorum.
PUBLIC COMMUNICATIONS
Mayor Lozano opened Public Communications at 7:46 p.m. and noted that each
speaker is permitted a total of three (3) minutes to speak.
Terri Muse from the Baldwin Park Business Association and Waste Management
provided a brief status report on the State of the City Event scheduled for March 29.
Regular Meeting of 2/21/18 Page 2 of 16
Gabriel Ramirez resident of EI Monte made comments relative to ICE operations in EI
Monte and in the local cities and in California. He stated that he was worried about the
recent Bill passed in Sacramento regarding sanctuary cities because this attracts and
invites ICE to come into the cities. He asked if the City could hold an event to educate
people about their rights as it relates to ICE and immigration issues.
Mike Feinstein spoke about the issue of changing how to elect members of the State
legislature.
Mr. Luna stated that the Council had become dictators and read portions of the U.S.
Constitution.
Thomas I erd spoke regarding free speech and stated that the 3 minute rules should
apply to the City Council as well. Made comments relative to guns, school shootings
and homelessness.
Duscol Mitch spoke about the cannabis selection process and stated that he felt it was
unfair.
Steve Dugan from Jan's calling spoke about the towing contract and suggested that the
City should consider splitting the contract.
Ken Woods spoke about the Baldwin Park power company and the rules of decorum.
John Rios made comments relative to the rules of decorum and the dynamics of
relations and communications amongst council members. Made brief comments about
the cannabis distances in relation to schools.
Greg Tuttle spoke about his past and recent interactions with members of the City
Council; the towing contract and cannabis.
Mar ari a_Var_qas made comments relative to the issue of water and the water article in
the NOW; spoke about the event to be held on March 15, which was to raise money for
scholarships. Also mentioned that she had had an issue with graffiti at the Women's
Club building.
Seeing no others wishing to speak, Public Communications closed at 8:16 p.m..
Mayor Lozano clarified the issue of cannabis that the earlier speaker mentioned stating
that his information was not factual.
Mayor Pro Tem Pacheco highlighted some of the city's accomplishments.
Council Member Baca made comments relative to the memorial walkway.
Council Member Rubio announced the upcoming first women's conference scheduled
for March 3, which coincides with International Women's Day.
Regular Meeting of 2/21/18 Page 3 of 16
CONSENT CALENDAR
Council pulled Item Nos. 5, 6, 7, 14 and 15 from Consent Calendar for further
discussion.
1. WARRANTS AND DEMANDS
Staff recommends City Council ratify the attached Warrants and Demands
Register.
A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to
ratify the Warrants and Demands Register.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
2, TREASURER'S REPORT — DECEMBER 2017
Staff recommends that Council receive and file the Treasurer's Report.
A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to
receive and file the Treasurer's Report.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
3. REJECTION OF CLAIMS
Staff recommends that Council reject the following claim(s) and direct staff to
send appropriate notice of rejection to claimant(s):
Edgar, Natalie Claimant alleges the Police Department
illegally towed and impounded her
vehicle.
A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to
reject the claims and direct staff to send appropriate notice of rejection to
claimants.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
4. APPROVAL OF MEETING MINUTES
Receive and file:
A. Meeting Minutes of the Regular City Council Meeting Held on February 7,
2018.
Regular Meeting of 2/21/18 Page 4 of 16
A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to
receive and file the minutes.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
5. ADOPT RESOLUTION TO AMEND A POST EMPLOYMENT HEALTH PLAN
FOR PUBLIC EMPLOYEES (PEHP) FOR THE CITY OF BALDWIN PARK
Staff recommends that the City Council approve Resolution No. 2018-224
amending the contribution amounts of a Post -Employment Health Plan with the
Plan Sponsor, Nationwide Retirement Solutions, Inc., entitled, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA,
APPROVING THE AMENDMENT OF A POST -EMPLOYMENT HEALTH PLAN
(PEHP)."
Council Member Baca inquired as to whether or not this had any financial impact
on the City; PERS or the retirement benefits. City Manager Yauchzee
commented that this action did not have any impact nor was there any cost to the
City or PERS.
A motion was made by Baca, seconded by Pachecoand carried (5 — 0) to
adopt Resolution to amend a post -employment health plan for public
employees for the City of Baldwin Park.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
6. ACCOUNTING POLICIES AND PROCEDURES.
Staff recommends that Council:
1. Purchasing Policies and Procedures
2. Credit Card Policies and Procedures
3. Travel Policies and Procedures
4. Federal Award Administration Policies and Procedures
5. ACH and Wire Transfer Policy and Procedures
A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0)
to table the item to the meeting of March 7, 2018.
AYES:
NOES:
ABSENT:
ABSTAIN
Baca, Garcia, Lozano, Pacheco, Rubio
None.
None.
None.
Regular Meeting of 2/21/18 Page 5 of 16
7. DIAL — A — RIDE SERVICES UPDATE AND DISCUSSION.
Staff recommends that City Council direct staff to continue the development of a
Transit and Dial -A -Ride program guide.
There was a substantial discussion relative to the dial -a -ride service with
members of the City Council expressing concerns about the service levels,
number of complaints, and the terms of the contract.
Staff stated that the contract was up for renewal in July.
The collective consensus from the City Council was to provide a 90 -day
notice of termination to the current company thus allowing enough time for
staff to develop a RFP to secure another provider. Further, a desire was
expressed to have any companies come and meet with the City Council
during a study session to make presentations during separate meetings.
A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to
direct staff to provide the current service provider a 90 day termination
notice and begin the RFP process.
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None.
ABSENT: None.
ABSTAIN: None.
8. APPROVE RESOLUTION No. 2018-227, "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ENTERING INTO
AN AGREEMENT WITH THE LOS ANGELES COUNTY METROPOLITAN
TRANSPORTATION AUTHORITY (LACMTA) FOR FIRST/LAST MILE
CONNECTIONS FOR THE BALDWIN PARK TRANSIT CENTER — CALL FOR
PROJECTS ID# F9620 AND AMENDING THE CITY'S CAPITAL
IMPROVEMENT PROGRAM (CIP) BUDGET TO INCORPORATE THE
PROJECT."
Staff recommends that the City Council:
Approve Resolution No. 2018-227, "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF BALDWIN PARK, CALIFORNIA, ENTERING INTO AN
AGREEMENT WITH THE LOS ANGELES COUNTY METROPOLITAN
TRANSPORTATION AUTHORITY (LACMTA) FOR FIRST/LAST MILE
CONNECTIONS FOR THE BALDWIN PARK TRANSIT CENTER- CALL FOR
PROJECTS ID# f9620 AND AMENDING THE CITY'S CAPITAL IMPROVEMENT
PROGRAM (CIP) BUDGET TO INCORPORATE THE PROJECT."; and
1. Approve Resolution No. 2018-227, "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ENTERING
INTO AN AGREEMENT WITH THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA) FOR
FIRST/LAST MILE CONNECTIONS FOR THE BALDWIN PARK TRANSIT
CENTER- CALL FOR PROJECTS ID# f9620 AND AMENDING THE CITY'S
Regular Meeting of 2/21/18 Page 6 of 16
CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET TO INCORPORATE
THE PROJECT."; and
2. Authorize the Mayor to sign Funding Agreement No. 92000000F9620 with
LACMTA for the First/Last Mile Connections to the Baldwin Park Transit
Center Project; and
3. Authorize the Director of Finance to appropriate $656,256 in LACMTA funds
plus $165,193 for the local match from Fund 270 (Grants Fund).
Council Member Rubio stated that people out there had concerns and she
wanted to clarify what this was about to ensure people understood. She
explained what the grant will do, which was to provide safe pedestrian
crossings on Ramona and safe crossings on Pacific Avenue as well as
pedestrian pathways from the Transit Center and the Metro Lanes.
A motion was made by Rubio, seconded by Lozano, and carried (5 — 0) to
approve the item as presented.
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None.
ABSENT: None.
ABSTAIN: None.
9. APPROVE RESOLUTION No. 2018-228, "A RESOLUTION OF THE CITY OF
BALDWIN PARK, CALIFORNIA, ACCEPTING STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION GRANT FUNDS FROM THE
SYSTEMATIC SAFETY ANALYSIS REPORT (SSARP) TO CONDUCT A
CITYWIDE TRAFFIC SAFETY STUDY AND AMENDING THE CAPITAL
IMPROVEMENT PROGRAM (CIP) BUDGET TO INCORPORATE THE
STUDY."
Staff recommends that the City Council:
1. Approve Resolution No. 2018-228, "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ACCEPTING
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION GRANT
FUNDS FROM THE SYSTEMATIC SAFETY ANALYSIS REPORT (SSARP)
TO CONDUCT A CITYWIDE TRAFFIC SAFETY STUDY AND AMENDING
THE CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET TO
INCORPORATE THE STUDY." AND
2. Authorize the City Manager or designee to accept any awarded grant funds
from the SSARP and to execute all necessary implementation agreements
with the State of California Department of Transportation; and
3. Authorize the Director of Finance to appropriate $121,000 from Fund 270
(Grant Fund) and $13,500 from Fund 242 (Traffic Congestion Relief).
A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to
approve the item as presented.
Regular Meeting of 2/21/18 Page 7 of 16
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
10. APPROVAL OF AMENDED RESOLUTION IN FAVOR OF SOUND WALL AND
LANDSCAPE REDESIGN.
Staff recommends that the City Council approve amended Resolution No. 2018-
229, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK, CALIFORNIA, IN SUPPORT OF SOUND WALL AND
LANDSCAPE REDESIGN."
A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to
approve the item as presented.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
11. AUTHORIZATION TO PROCEED WITH ADVERTISEMENT OF A REQUEST
FOR PROPOSAL (RFP) FOR PRINTING OF THE BALDWIN PARK NOW.
Staff recommends the City Council to:
1. Authorize the Director of Recreation and Community Services to proceed
with advertisement of a Request for Proposals (RFP) for the printing of the
BP NOW.
A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to
approve the item as presented.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
12. APPROVAL TO ENTER INTO A CONTRACT AGREEMENT BETWEEN THE
CITY OF BALDWIN PARK AND THE COUNTY OF LOS ANGELES FOR THE
HOMELESS SERVICES — CITY PLANNING GRANT (HOME FOR GOOD).
Staff recommends the City Council to:
1. Review and approve the Contract Agreement between the City of Baldwin
Park and the County of Los Angeles for the Homeless Services -City
Planning Grant (Home for Good); and
2. Authorize the Director of Recreation and Community Services, who is
serving as Project Lead to execute any further documents.
Regular Meeting of 2/21/18 Page 8 of 16
A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to
approve the item as presented.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
13. REVIEW AND APPROVE THE OPEN STREET GRANT PROGRAM CYCLE
TWO WITH THE LOS ANGELES COUNTY METROPOLITAN
TRANSPORTATION AUTHORITY (MTA).
Staff recommends the City Council:
1. Accept the Open Streets Grant Program Cycle Two with the Los Angeles
County Metropolitan Transportation Authority in the amount of $206,821
and authorize the Chief Executive Officer to execute the Agreement; and
2. Direct staff to negotiate and present to the City Council a Memorandum of
Understanding (MOU) with grant partners at a subsequent meeting.
A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to
approve the item as presented.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
14. CITY OF BALDWIN PARK SB 1693 BUSINESS IMPROVEMENT TAX (BIT)
FUND ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30,
2017.
Staff recommends that the City Council receive and file the SB1693 Business
Improvement Tax (BIT) Fund Annual Financial Report for the Fiscal Year ended
June 30, 2017.
Council Member Baca stated that she had wanted or requested to see a
business owner included. She nominated Jerry Briseno, the owner of La
Cocinita to be part of this Committee.
Council Member Garcia commented that she was in favor of transparency and
open this up for recruitment and accept applications.
A motion was made by Baca, seconded by Rubio, and failed (2 — 3) to
accept the nomination of Mr. Jerry Briseno to the BIT Committee."
AYES:
NOES:
ABSENT:
ABSTAIN:
Baca, Rubio
Garcia, Lozano, Pacheco
None.
None.
Regular Meeting of 2/21/18 Page 9 of 16
A motion was made by Eacheco, seconded by Lozano, and carried (5 — 0)
to receive and file the BIT Fund Annual Financial Report for Fiscal Year
ended June 30, 2018.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
15. AMENDMENT OF OFFICIAL POLICE TOW TRUCK SERVICES ORDINANCE.
Staff recommends that the City Council waive the first reading and adopt
Ordinance No. 1407 by title only, entitled, `AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING
CHAPTER 100 OF TITLE X FOR OFFICIAL POLICE TOW TRUCK
SERVICES."
Council Member Baca read item No. 15 to the amendment to the Police Tow
Truck Ordinance and pointed out that upon approving this agreement Royal
Coaches will get the agreement exclusively from 4 to 10 years; that there will not
be a fair process to be put out for a RFP; she stated that she was in favor of
going out for a RFP.
Further Ms. Baca expressed that many members of the community were not in
agreement with this process of being approved the way it was presented. She
commented on the findings of the Grand Jury relative to the tow truck operation.
Mayor Lozano clarified the information relative to the grand jury stating that, that
was a Civil Grand Jury and that the towing company was not found guilty.
City Attorney Tafoya commented that the new agreement stated that "all official
police tow service franchises granted pursuant to this chapter may be exclusive
or non-exclusive and shall be a term of 4 to 10 years as specified by the City
Council in any franchise agreement between the City and official tow service."
Further, he commented that the old ordinance mandated that it be none -
exclusive and the new ordinance said that it can be exclusive or non-exclusive
but that it did not have to be exclusive; that the ordinance was revised pursuant
to the suggestions made by the Grand Jury.
Council Member Rubio expressed that she was concerned with the Council
breaking protocol and extending contracts that were traditionally a certain
number of years; that it was not always best for the residents due to City's lack
of ability to renegotiate and lack of community input.
A motion was made by Baca, seconded by Rubio, and failed (2 — 3) to
move this item to the April meeting and have community input.
Regular Meeting of 2/21/18 Page 10 of 16
AYES:
Baca, Rubio
NOES:
Garcia, Lozano, Pacheco
ABSENT:
None.
ABSTAIN:
None.
A motion was made by Lozano, seconded by Pacheco, and carried (3 — 2)
to adopt amendment of official police tow truck services ordinance.
AYES:
Garcia, Lozano, Pacheco
NOES:
Baca, Rubio
ABSENT:
None.
ABSTAIN:
None.
Council Member Baca stated that for the record Council Member Garcia,
Mayor Pro Tem Pacheco and Mayor Lozano voted to go ahead and
change the ordinance thus in the future this will be reflected in the record;
that Council Member Baca and Council Member Rubio objected to the
approval of this matter.
Mayor Lozano made brief remarks regarding Royal Coaches and their
contributions to the community.
16. AWARD OF BID FOR CITY PROJECT NO. 2018-0220 RESIDENTIAL
STREET REHABILITATION PROJECT.
Staff recommends that the City Council:
1. Approve and award the contract to Gentry Brothers, Inc. in the amount of
$653,070.00; and
2. Authorize the Mayor and City Clerk to execute the contract for the
Residential Street Rehabilitation work.
A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to
approve the item as presented.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
PUBLIC HEARINGS
17. A REQUEST FOR CONSIDERATION OF A MUNICIPAL (ZONING) CODE
AMENDMENT BY URGENCY ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK, CALIFORNIA, AMENDING THE MUNICIPAL
CODE CHAPTER 127 — CANNABIS
Staff recommends that the City Council conduct a Public Hearing and,
thereafter, waive the reading and adopt by title only Urgency Ordinance
entitled, "AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF BALDWIN PARK, CALIFORNIA, AMENDING THE MUNICIPAL CODE
Regular Meeting of 2/21/18 Page 11 of 16
CHAPTER 127- COMMERICAL CANNABIS"
Mayor Lozano opened the public hearing at 9:15 p.m. and entertained public
comment.
Thomas Kerri commented that the City Council should not rush into making a
decision on this item.
Grog Tuttle spoke about his continued opposition to this issue; spoke about the
process and the selection of size and properties that were inadequate.
Manuel Penate spoke against this ordinance and against how the process was
carried out.
John Rios spoke against the approval of the ordinance.
Seeing no other speakers, Mayor Lozano closed the public hearing at 9:26 p.m.
There was a substantial discussion relative to the ordinance with Mayor Lozano
clarifying the intent of what the Ordinance was trying to accomplish. In addition,
some Council Members expressed concern as to why this was an urgency and
whether or not this could be brought back through the regular process of
ordinance adoption of the ordinance being subject to a first and second
reading.
A motion was made by Rubio, seconded by Baca, and failed (2 — 3) to
move to the next regular meeting.
AYES: Baca, Rubio
NOES: Garcia, Lozano, Pacheco
ABSENT: None.
ABSTAIN: None.
A motion was made by Pacheco, seconded by Lozano, and carried (3 — 2)
to adopt the ordinance as presented.
AYES:
Garcia, Lozano, Pacheco
NOES:
Baca, Rubio
ABSENT:
None.
ABSTAIN:
None.
While the motion to adopt the ordinance carried, it did not meet the 4/5
vote requirement therefore, item needs to be brought back to the City
Council and be presented through the regular process of first and second
readings.
Direction was provided to staff to bring back at the first meeting in March
and to go through the regular process.
Regular Meeting of 2/21/18 Page 12 of 16
18. A REQUEST FOR CONSIDERATION OF A PROPOSED AMENDMENT TO
THE CITY'S MUNICIPAL CODE (SIGN REGULATIONS) ADDING
DEVELOPMENT STANDARDS FOR ELECTRONIC READER BOARD
SIGNS (LOCATION: COMMERCIAL, INDUSTRIAL, AND MIXED USE
ZONED PROPERTIES; APPLICANT CITY OF BALDWIN PARK; CASE NO.
AZC-188).
Staff and the Planning Commission recommend that the City Council open the
Public Hearing and following the public hearing:
Introduce for first reading, by title only and waive further reading,
Ordinance No. 1405, entitled, "AN ORDINANCE OF THE CITY OF
BALDWIN PARK, CALIFORNIA, ADDING SECTION 153.170.090.C,
AMENDING TABLE 153.170.080 AND AMENDING THE TITLE OF
SUBSECTION 153.170.090 RELATING TO ELECTRONIC
READERBOARD SIGNS."
A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0)
to move this item to the next Council meeting.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
19. CONDUCT PUBLIC HEARING AND FOLLOWING PUBLIC HEARING,
APPROVE THE GRANT FUNDS PROVIDED BY THE EDWARD J. BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT.
It is recommended that the City Council:
1. Open the Public Hearing and accept public comment; and
2. Accept and approve the federal guidelines for the funds requested. These
Federal guidelines require a public comment period.
Mayor Lozano opened the public hearing at 9:35 p.m. and entertained public
comment.
Seeing no speakers, Mayor Lozano closed the public hearing at 9:35 p.m.
A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to
approve the item as presented.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
Regular Meeting of 2/21/18 Page 13 of 16
REPORTS OF OFFICERS
20. RENEWAL OF GRANT WRITING SERVICES CONTRACT WITH
CALIFORNIA CONSULTING, LLC.
Staff recommends that the City Council:
1. Approve the Consultant Services Agreement with California Consulting,
LLC; and
2. Authorize the Director of Finance to appropriate funds to cover the cost
related to the grants applied for including but not limited to General Fund,
Prop A Fund, or Future Development Fund; or
A motion was made by Baca, seconded by Lozano, and carried (5 — 0) to
move this item to the first meeting in March.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
21. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK, CALIFORNIA, ORDERING THE DESIGNATION OF THE EXECUTIVE
TEAM AND OTHERS AS THE BUSINESS IMPROVEMENT ADVISORY
COMMITTEE TO MAKE RECOMMENDATIONS ON MATTERS RELATED TO
THE CITYWIDE BUSINESS IMPROVEMENT AREA.
Staff recommends that the City Council:
1. Consider naming two individuals to serve on the Business Improvement
Advisory Committee; and
2. Approve Resolution No. 2018-226 designating the Executive Team and
others as the Business Improvement Advisory Committee entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK, CALIFORNIA, ORDERING THE DESIGNATION OF THE
EXECUTIVE TEAM AND OTHERS AS THE BUSINESS IMPROVEMENT
ADVISORY COMMITTEE TO MAKE RECOMMENDATIONS ON MATTERS
RELATED TO THE CITYWIDE BUSINESS IMPROVEMENT AREA."
A motion was made by Baca, seconded by Lozano, and carried (5 — 0) to
table this item and to open it up for applications for business owners.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
Regular Meeting of 2/21/18 Page 14 of 16
22. REVIEW OF CURRENT APPLICATIONS AND CONSIDERATION OF
APPOINTMENT OF MEMBERS FOR THE HOUSING COMMISSION OF THE
CITY OF BALWDWIN PARK.
Staff recommends that Council review the submitted Commission applications,
accept nominations, authorize staff to initiate the appropriate background
checks through the Department of Justice (DOJ) and, contingent upon
satisfactory clearance by the DOJ, appoint individuals to the respective City
Commissions and adopt Resolution No. 2017-166, entitled, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPOINTING
QUALIFIED INDIVIDUALS TO THE HOUSING COMMISSION OF THE CITY
OF BALDWIN PARK TO OFFICE NUMBERS 1, 2, 3, 4, 5 and 6."
A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to
table this item and to send this by out for recruitment.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS
COMMUNICATIONS
Request by Council Member Susan Rubio ,for discussion and consideration:
e Council Member Rubio was requesting discussion regarding the presence of ICE
in Baldwin Park.
Council Member Rubio stated that this was a serious issue for the community as people
were severely impacted; that she knew personally of two people who had been
detained; she requested that in the future the City Council has a special meeting to
discuss this issue.
Additional comments were made from Council relative to other related matters such as
the impact on families; what to do with children who may come home from school to find
out that their parents have been detained; that there should be an emergency plan for
these families.
She suggested for the City to explore the possibility to have a room open at Parks and
Recreation where the City could can reach out to other organizations some of which
may provide legal services and other advise and perhaps set up hours of operation
perhaps once a week or certain days or certain hours so that the community knows that
at any given time they can go and use that as an informational resource.
Regular Meeting of 2/21/18 Page 15 of 16
ADJOURNMENT
There being no other business to discuss, and all other matters having been addressed,
a motion was made by Lozano, seconded by Baca, to adjourn the meeting at 9:52 p.m.
Mayor
ATTEST:
Manuel Lozano, Mayor
Alejandra Avila, City Clerk
APPROVED:
Regular Meeting of 2/21/18 Page 16 of 16
STAFF REPORT
ITEM NO.
f) TO: Honorable Mayor and Members of the City Council t �
r E FROM: Manuel Carrillo Jr., Director of Recreation & Community Ss� r is
sA, c, r�tE / DATE. March 7, 2018
o` '
SUBJECT: AUTHORIZATION TO ADVERTISE THE REQUEST FOR
PROPOSAL FOR PROFESSIONAL PYROTECHNIC SERVICES
RELATED TO THE 4`11 OF JULY FIREWORKS CELEBRATION
SUMMARY
The purpose of this report is to receive authorization from the City Council to advertise for Request for Proposals
(RFP) for professional pyrotechnic services related to the 4th of July Fireworks Celebration.
FISCAL IMPACT
The funding source can be determined at a later date. The proposals shall not exceed $21,000 for Pyrotechnic
Services, with an overall event cost of approximately $50,000 including; operational costs, contract services
(band, games, and sound technician), and other department overtime pay.
RECOMMENDATION
Staff recommends the City Council to:
1) Authorize the advertisement of the Request for Proposal (RFP) for professional pyrotechnic service related
to the 4th of July Fireworks Celebration.
BACKGROUND
The Department of Recreation and Community Services is seeking a professional pyrotechnic company to
perform the 4th of July Spectacular Pyrotechnic Show. The companies' proposals will include an 18 -minute
custom designed, synchronized and choreographed sky concert. The show will be electronically fired and include
musical and narrative scores, a show director and will have a minimum of 2,000 -fired pieces. The proposals will
include all the necessary permits, insurances and licensed pyrotechnic and sand free firing racks.
In an attempt to increase the potential vendor pool, phone calls will be made to encourage vendors to participate,
as well as letters will be mailed, emailed and faxed to professional pyrotechnic companies. Proposals will be due
to the Department of Recreation & Community Services by March 29, 2018. Vendors must meet all the
requirements set forth by the city, county, state and federal guidelines. The pyrotechnic show will be conducted
at Sierra Vista High School Athletic Field. The 4th of July Spectacular event attracts over 6,000 spectators and is
viewed as the official summer kick-off in the community.
LEGAL REVIEW
The City Attorney has reviewed the Request for Proposal (RFP) and approved it as to form.
ALTERNATIVES
1) The City Council may elect not to host the event.
ATTACHMENT
1) Request for Proposals (RFP)
CITY OF BALDWIN PARK
4TH OF JULY SPECTACULAR 2018
REQUEST FOR PROPOSALS (RFP)
The City of Baldwin Park (City) conducts an annual 4t" of July Fireworks show (Show) as part of its
4t" of July Spectacular. The Show is held at the Sierra Vista High School. The campus is used
throughout the 4t" of July Celebration for various other activities and entertainment.
The City wishes to enter into a one-year contract for a professional show with at least the following
pyrotechnic displays:
The show must be at least approximately 18 minutes in length without breaks with appropriate
patriotic music accompaniment. The contractor will not be responsible for the sound system although
must provide the audible portion of the show.
FIREWORKS SPECIFICATIONS:
Base Bid
1. Duration of display - 18 -minute minimum.
2. Show will have a minimum of 2,000 -fired pieces.
3. Fireworks Bid not to exceed $21,000.
4. Fireworks ignition — electronic.
5. $5,000,000 single limit liability insurance naming the City, Baldwin Park Unified School
District, Sierra Vista High School, Los Angeles County Fire Department, and each of
their officers, agents, employees and volunteers additional insured.
6. Maximum shell size: 3."
7. Sand free firing racks.
8. No ground set pieces.
9. Music and voice narration CD provided.
10. Fall out zone to comply with National Fire Protection Association Code 1123, Los
Angeles County Fire Department and any other government agencies.
DELIVERABLES:
Base Bid
1. Vendor and fireworks must arrive no later than 9:00 am, July 4, 2018 at Sierra Vista
High School, 3600 Frazier Street, Baldwin Park, CA 91706. Fireworks show to start at
9:00 pm sharp.
2. Vendor must provide all safety equipment for themselves and their crew. (Ear plugs,
hard hats, eye protection, gloves, long sleeve protective clothing, etc.).
3. Vendor must provide all supplies needed for set-up and show which include but are not
limited to: hammers, racks, fuses, fire extinguishers, and anything needed to provide a
successful show.
PERMITS:
1. Vendor MUST obtain any and all permits or licenses required by law. Cost must be
included in bid.
2. Vendor must obtain a business license permit from the City of Baldwin Park. The
business license permit can be purchased at:
City of Baldwin Park
City Hall — 2nd Floor
14403 E. Pacific Avenue
Baldwin Park, CA 91706
Business Hours —
Monday - Thursday 7:30 am to 6:00 pm
Phone- (626) 960-4011 Extension, 214
3. Vendor MUST abide by all rules and regulations imposed by law including National Fire
Protection Association Code 1123 and California Code of Regulations, Title 19, Chapter
6 and the California Health & Safety Code 12500-12726.
Please note the vendor will be responsible for all permit fees required by Los Angeles County
Fire Department and any other Government Agencies. The City is to be informed of any
additional fees.
MEETINGS:
1. PRIOR to being awarded the contact, a representative must meet with City for a site
inspection.
2. Meet with the City a minimum of two times prior to the event. Pyrotechnic shooter must
be present to review site with City representatives one of these times.
INSURANCE:
1. Provide insurance from a company authorized to do business in the State of California.
2. Must agree to hold harmless, indemnify and defend the City of Baldwin Park, Baldwin
Park Unified School District, Sierra Vista High School, Los Angeles County Fire
Department, and each of their officers, agents, employees and volunteers and as
additionally insured.
3. Vendor shall obtain at its sole cost and file with the City of Baldwin Park, City Clerk's
Office, a policy or policies of insurance or a certificate of insurance and Vendor must
obtain a business license permit from the City of Baldwin Park:
a. Naming the City of Baldwin Park, Baldwin Park Unified School District, Sierra
Vista High School, Los Angeles County Fire Department, its officers, agents,
employees and volunteers and as additionally insured.
b. Provide that said policy or policies shall contain a clear cancellation and/or
reschedule provision, as to the City's options in case of inclement weather or
severe wind.
C. Each policy of insurance must be issued by an insurance company, which is
authorized to do business in the State of California.
d. Insurance with the following limits.
(1) Workers Compensation: Before beginning work, vendor shall supply proof
of full workers compensation insurance for all persons to be employed
directly in carrying out the work as specified in accordance with the laws
of the State of California.
(2) Comprehensive General Liability: (Bodily Injury and Property Damage)
which shall include limits of at least $5 million single limit.
PAYMENT:
50% to be due June 15, 2018 and balance due on July 13, 2018.
PROPOSALS:
Proposals must be submitted as follows:
1. Description of the proposed show indicating size and type of devise planned.
2. Contractor qualifications including required licenses (and expiration date) and references of
other local municipalities served (minimum of three).
3. Proposed staffing with descriptions of experience and qualifications with Name and Contact
numbers.
4. Proof of insurance or insurability.
5. Assurances that the proposal will comply with each of the requirements.
6. Quote for year, if the City chooses to extend the contract for one year.
7. Assurances as to quality of show and customer satisfaction.
Please submit (2) two copies of your proposals by Thursday, March 29, 2018 at 10:00 am to:
City of Baldwin Park
Department of Recreation & Community Services
4100 Baldwin Park Blvd.
Baldwin Park, CA 91706
Attention: Manuel Carrillo Jr.
Proposals will be opened in public at the above address on Thursday, March 29, 2019 at 11:00
am. Proposals will be evaluated first on compliance with the requirements established in this
request for proposal, safety record, training, and price.
The City of Baldwin Park reserves the right to reject any and all bids for any reason.
Any questions regarding this request for proposals, please contact Manuel Carrillo Jr., Director of
Recreation & Community Services, at (626) 813-5245, Ext. 314 or electronically at
Mcarrillo„abaldwinnarkcom.
ITEM NO. 4
STAFF REPORT
TO: Honorable Mayor and City Councilmembers
d l H oFROM: Robert N. Tafoya, City Attorney
SAN cRbt DATE: March 7, 2018
0, SUBJECT: AMENDMENT OF OFFICIAL POLICE TOW TRUCK SERVICES
iAtqu ORDINANCE (SECOND READING & ADOPTION)
SUMMARY
This report requests the City Council to amend Chapter 100 of the Baldwin Park Municipal Code for "Official
Police Tow Truck Services" by making the Franchise exclusive, increasing the term of any Agreement for services
to ten (10) years, and providing for a flat fee of 25% of gross revenues as the franchise fee.
FISCAL IMPACT
The fiscal impact of this Ordinance is approximately cost neutral with the possibility of a modest increase in the
amount of Franchise Fees annually received by the City due to the setting of the Franchise Fee at 25% of gross
revenues.
RECOMMENDATION
Staff recommends that the City Council waive further reading, and adopt Ordinance No. 1407 by title only,
entitled," AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING
CHAPTER 100 OF TITLE X FOR OFFICIAL POLICE TOW TRUCK SERVICES"
BACKGRO IJ ND[DISCUSSION
The City of Baldwin Park has currently awarded the Franchise for Official Police Tow Truck Services ("Tow
Ordinance") to Royal Coaches, Inc., pursuant to Chapter 100 of the Baldwin Park Municipal Code ("BPMC"),
The Franchisee has requested and the City is recommending several revisions to the Tow Ordinance as follows:
Section
Provision
Chane
100.010
Intent and Purpose rpose
Under the original version, distributing requests for towing services went to
the most "qualified" firms. Under the proposed version, distributing
re uests for towing services will go to the "best" firms or single firm. . _m..—
§ 100 030
Franchise Agreements
g
Under the original version, only tow truck "operators" c.,,
g y p an enter into a
written franchise agreement with the city. Under the proposed version,
"companies" will be included in addition to "operators" and be defined in §
02
100.0.
_
_..._ ....,.100.040
§
.. ... ...�.._� ..,.,_
Franchise Fee
..... .. m...
Under the original version, a tow service that is granted a franchise must
pay the city a fee that is (from time to time) set by the City Council
resolution. Under the proposed version, a tow service granted a franchise
must pay the city a fee up to 25% of its gross revenue from Police
Department assignments (including for storage of the vehicles), rather than
__ �..--
.....,,by
City Council resolution.._.. _.n
March 7, 2018
Page 2
100,050 A
§ ( )
Franchise Fee
g every p 'ty with its
Under the original version, eve tow service must provide the city
Reports—Annual
income statement annually. Under the proposed version, every tow
income statement
service must provide the city with an income statement of the tows that the
Police Department assigns the service including storage of vehicles.
_
100.050(B)
Franchise Fee
The change here is syntactical. Under the original version, a monthly report
Reports—Monthly
must include a basis for exempting tow services from the "calculation of the
report
monthly franchise fee payment." Under the proposed version, a monthly
report must include a basis for exempting tow services from the "calculation
of the franchise fee payment Tor such month."
§ 100.090(A)
Selection of
Under the original version, the Chief of Police shall request that the
Franchisees
Department of Finance to send out a notice of request for qualifications for
a tow truck operator. Under the proposed version, an exception to the
notice requirement is added where an existing Official Police Tow Service's
performance is exemplary, warranting mandatory renewal by the City
Council.
100090 **
.
§ (E)
u _
Selection of
g of have subsection (E) § 100.090. The proposed
The original version does n
Franchisees
version adds subsection (E) stating, "To be eligible for a franchise ... a tow
truck operator or company shall have a minimum of five years of verifiable
experience performing law enforcement towing and storage and shall have
paid all applicable city fees and business licenses during said period where
said business was maintained in the city prior to the issuance of a
franchise."
100.100 A
§ ( )
Franchise Term and
Under the original version, tow service franchises must be non-exclusive
g
Conditions
and authorized for no more than 4 years. Under the proposed version, tow
service franchises may be either exclusive or non-exclusive and authorized
for a term of 4 to 10 years.
�
1001 l0 A
,
§ ( )
Uniform Tow Rates
Under the original versionthe average tow fee must
g g be adjusted annually
,
unless CHP approves adjustments more frequently. Under the proposed
version, the average tow fee must be adjusted annually by the Chief of
Police unless CHP approves adjustments more frequently. NB: the original
version did not designate the authority responsible for adjusting the average
tow fee annually.
§ 100.210(N)(1)
Rules of Operation—
_ _
Under the original version, the vehicle storage facility must ...b e...
be located
Vehicle Storage
within the corporate city limits of the city, or within five miles of the city
Facilities
boundaries. Under the proposed version, the vehicle storage facility must
be located within only the corporatecity limit o t e city
In summary, the above revisions would replace the City's non-exclusive Franchise into one that is exclusive to
one Franchisee. The Franchise term will be extended from four years to ten years without the necessity to go
out for a RFP for renewal if the City Council determines that the service provided by the Franchisee is
"exemplary." The Franchise Fee is set at twenty-five percent (25%) of Franchisee's gross revenues.
LEGAL REVIEW
This Staff Report and Ordinance has been reviewed and approved as to form and content by the City Attorney's
Office.
ALTERNATIVES
The City Council may choose to amend the proposed ordinance or not adopt the proposed ordinance.
March 7, 2018
Page 3
ATTACHMENT
Ordinance No. 1407
ORDINANCE NO. 1407
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
AMENDING CHAPTER 100 OF THE BALDWIN PARK MUNICIPAL CODE OF THE
OFFICIAL POLICE TOW TRUCK SERVICES FRANCHISE ORDINANCE
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
DOES HEREBY ORDAIN:
SECTION 1. That Section 100 of the Baldwin Park Municipal Code is hereby amended as follows:
CHAPTER 100: OFFICIAL POLICE TOW TRUCK SERVICES
Section
General Provisions
100.010
Intent and purpose
100.020
Definitions
100.030
Franchise agreements
100.040
Franchise fee
100.050
Franchise fee reports
Franchise Procedures and Conditions
100.090
Selection of franchisees
100.100
Franchise term and conditions
100.110
Uniform Tow fee rates
100.120
Business license required
100.130
Transfer or assignment of franchise
Operating and Equipment Standards
100.200
Tow truck equipment requirements
100.210
Rules of operation
100.220
Response time
100.230
Rotation system
100.235
Non-discrimination
Cancellation, Revocation or Suspension of Franchise
100.250 Grounds for cancellation, revocation or suspension
100.260 Procedure for action against official police tow service
100.270 Liquidated damages
GENERAL PROVISIONS
§ 100.010 INTENT AND PURPOSE.
It is the intent of this chapter to prescribe the basic regulations for the operation of "Official Police
Towing Services" in the City in responding to police emergency situations and in the removal of
vehicles which are apparently abandoned, improperly parked or stopped on public property, or
involved in an accident, or which constitute an obstruction to traffic because of mechanical failure.
It is the intent of the City Council in enacting the ordinance codified in this chapter to provide a
fair and impartial means of distributing requests for towing services among the best qualified
towing firm or firms, and to insure that such service is prompt and reasonably priced, and in the
best interest of the public as well as the interest of efficient policing operations for the removal
from public streets of such vehicles.
§ 100.020 DEFINITIONS.
For purposes of this chapter, the following definitions shall apply unless the context clearly
indicates or requires a different meaning.
ATTENDANT or OPERATOR. A trained and/or qualified individual responsible for the
operation of a tow car, tow truck or vehicle storage facility.
DIRECTOR OF FINANCE. The position which is charged with the administration of the
financial affairs of the City.
HOLD FOR EVIDENCE. A designation by the storing/impounding Police Department
employee requesting a level of care above that generally accorded to stored or impounded vehicles.
Within ten calendar days after the date of the tow, the Official Police Tow Service shall contact
the handling Police Department employee for further instructions as to the handling and disposition
of any vehicle designated as HOLD FOR EVIDENCE.
IMPOUNDED VEHICLE. Any vehicle containing evidence of criminal activity, or which
in and of itself provides evidence of a criminal act, that is removed from a site and taken to the
tow yard at the direction of a Police Department employee and for which a vehicle report
(currently, form CHP 180) is provided to the Official Police Tow Service.
OFFICIAL POLICE TOW SERVICE. A towing company having a franchise with the
City to provide towing services to the City and/or Police Department. An Official Police Tow
Service shall be used by the City and/or Police Department for any situation where a tow truck is
required.
STORED VEHICLE. Any vehicle removed from a site and taken to a tow yard at the
direction of a Police Department employee, and for which a vehicle report (currently, form CHP
180) is provided to the Official Police Tow Service.
TOW CAR or TOW TRUCK. A motor vehicle which has been altered or designed and
equipped for, and exclusively used in the business of, towing vehicles by means of a crane, tow
bar, tow line, flat bed, roll back, or dolly, or is otherwise exclusively used to render assistance to
other vehicles.
§ 100.030 FRANCHISE AGREEMENTS.
Tow truck operator or companies designated as an Official Police Tow Service, as defined in §
L00,020, shall enter into a written franchise agreement with the City. Each franchise agreement
shall contain eligibility requirements, operating regulations, and fee schedules as adopted by the
City Council. Every Official Police Tow Service shall post in a conspicuous place in the interior
of each tow truck operated by said Official Police Tow Service an approved rate schedule in a
form and location approved by the Chief Executive Officer.
§ 100.040 FRANCHISE FEE.
An Official Police Tow Service granted a franchise pursuant to the provisions of this chapter shall
pay the City a franchise fee of twenty-five percent (25%) of the total gross revenue of an Official
Police Tow Service derived from the tows assigned by the Police Department including storage of
said vehicles. The franchise fee shall be payable monthly to the City during the term of the
franchise. All terms and provisions for payment of the fee shall be clearly set forth in the franchise
agreement as provided in § j (1.00
§ 100..050 FRANCHISE FEE REPORTS.
(A) Annual income statement. Every Official Police Tow Service shall annually
provide the City with an income statement of the Official Police Tow Service derived from the
tows assigned by the City or Police Department. Such statements shall be in such substance and
format as may be approved by the Director of Finance or his or her designee.
(B) Monthly report. In addition to the annual income statement, each monthly franchise
fee payment made by the Official Police Tow Service to the City shall be accompanied by a brief
report showing the basis for calculating the monthly franchise fee and a written statement, signed
under penalty of perjury by an officer of the Official Police Tow Service, which identifies in detail
the number of official police tow services performed and sets forth the basis for exempting any
such tow services from calculation of the franchise fee payment for such month.
The monthly report shall include the following:
(1) Total police impounds;
(2) Number of times dispatched by Police Department;
(3) Number of these calls resulting in impounds;
(4) Number of vehicles sold on lien sale under authority of Cal. Civil Code §
3072, and reporting said lien sales as per authority of Cal. Vehicle Code §
22705;
(5) Number of vehicles sold under authority of Cal. Civil Code § 3073;
(6) For individual sales, the DMV release of liability form;
(7) For all bulk sales, the name of the salvage company or individual purchaser
and the vehicle identification numbers of all vehicles sold;
(8) Number of calls answered in which time beyond one hour was required to
handle;
(9) Any responses to City requests for tow services in excess of 30 minutes;
and
(10) Calculation of the average response time for official police tow services.
FRANCHISE PROCEDURES AND CONDITIONS
§ 100.090 SELECTION OF FRANCHISEES.
(A) At least 90 calendar days prior to the date an existing Official Police Tow Service
franchise is due to expire, or whenever the Chief Executive Officer or his or her designee
determines that the City has an established need for a new or additional tow truck operator to
provide Official Police Tow Services to the City, the Chief Executive Officer or his or her designee
shall request that the Department of Finance send out a notice of request for qualifications for a
tow truck operator except where the performance of an existing Official Police Tow Service has
been exemplary in which case the franchise shall be renewed by the City Council. The City Council
by majority vote must make the determination of whether "the performance of an existing Official
Police Tow Service has been exemplary." The City Council's decision regarding "exemplary"
services is final and cannot be appealed. The request for qualifications shall be prepared by the
Department of Finance and shall be approved by the Chief Executive Officer or his or her designee.
Any proposals shall be reviewed by the Chief Executive Officer or his or her designee. The Chief
Executive Officer or his or her designee shall select the most qualified proposal(s), if any, and the
Baldwin Park Police Department shall conduct a background investigation on the operator and
his/her employees, and Chief Executive Officer shall verify all information included in the
proposal submitted to the City.
(B) Upon successful completion of the background investigation, the Chief Executive
Officer or his or her designee shall recommend, in writing, to the City Council the award of a
franchise based on the bidder's compliance with the objective criteria established by this chapter.
In preparing requests for and evaluating proposals received by the City, the Department of Finance
and the Chief Executive Officer or his or her designee shall comply with the procedures and criteria
adopted by this chapter.
(C) The City Council has the discretion to grant a franchise to a tow truck provider that
does not meet each of the requirements set forth in this chapter, but only where it is determined
that full and complete compliance shall be achieved within six months of the date the franchise is
awarded.
(D) For the purposes of this section, the City has an established need for a new or
additional Official Police Tow Service if any of the following occurs:
(1) An existing Official Police Tow Service's franchise is revoked in
accordance with the provisions of § 100.245 of this chapter; or
(2) The response times of all of the existing Official Police Tow Services fail
to meet the average response time required by § 100.220 because of a demonstrable increase in
the volume of official tows; or
(3) The City annexes additional area and the Chief Executive Officer or his or
her designee, in his/her sole discretion, determines that the increased area and population warrant
additional Official Police Tow Services to adequately protect the public health, safety and welfare.
(E) To be eligible for a franchise under this Chapter, a tow truck operator or company
shall have a minimum of five years of verifiable experience performing law enforcement towing
and storage and shall have paid all applicable City fees and business licenses during said period
where said business was maintained in the City prior to the issuance of a franchise.
§ 100.100 FRANCHISE TERM AND CONDITIONS.
All Official Police Tow Services shall be subject to the terms and conditions specified in this
chapter, as well as any terms or conditions specified in their respective franchise agreements.
(A) Term. All Official Police Tow Service franchises granted pursuant to this chapter
may be exclusive or non-exclusive and shall be for a term of four to ten years as specified by the
City Council in any franchise agreement between the City and the Official Police Tow Service.
(B) Number of franchises. No provisions of this chapter shall be deemed to require the
restricting of the number of franchises awarded by the City to one or any other particular number,
and no provision of this chapter shall be deemed to require the City Council to grant any franchise
if the council determines that the grant of any such franchise is not in the best interest of the City
and the public.
§ 100.110 UNIFORM TOW FEE RATES.
(A) Fee schedules. The City shall establish a uniform tow fee schedule to be used by
all Official Police Tow Services. The uniform tow fee schedule will be determined by using the
average tow fee allowed by the California Highway Patrol (the "CHP") for the Baldwin Park
region, for those Official Police Tow Services with contracts with the CHP. Said rates shall be
adjusted annually by the Chief Executive Officer unless an adjustment to rates is approved more
frequently by the CHP. All Official Police Tow Services shall only charge the tow fee rates
established pursuant to the foregoing procedure.
(B) Fee disputes. Should there be any dispute between the Official Police Tow Service
and a vehicle owner or property owner over rates, fees or charges imposed for services rendered
under this chapter, such dispute shall be decided by the Chief Executive Officer or his or her
designee, and the Official Police Tow Service shall make no demands upon the vehicle owner or
property owner for a sum in excess of the amount determined to be reasonable by the Chief
Executive Officer or his or her designee. The Chief Executive Officer or his or her designee may
hold an administrative hearing on any such dispute, if any party to the dispute so requests. Such
hearing shall be conducted in the same manner and according to the same rules set forth in §
100.260(D)(1) through (D)(3) of this chapter.
§ 100.120 BUSINESS LICENSE REQUIRED.
Each Official Police Tow Service shall have and maintain a valid license to do business in the City
at all times during the term of its franchise agreement.
§ 100.130 TRANSFER OR ASSIGNMENT OF FRANCHISE.
(A) Prior written consent required. Any Official Police Tow Service shall not sell,
transfer, lease, assign, sublet, mortgage, or dispose of, either in whole or in part, either by forced
or involuntary sale, or by ordinary sale, contract, consolidation or otherwise, the franchise or any
rights or privileges granted therein, without obtaining the prior, written consent of the City
Council. Any request to transfer or assign the franchise must be in writing and must be submitted
to the City at least 120 days prior to the effective date of such sale, transfer, or assignment.
(B) Recommendation to City council. Upon receipt of a written request to sell, transfer,
lease, assign, sublet, mortgage, or otherwise dispose of an Official Police Tow Service franchise,
the City's Chief Executive Officer shall investigate the proposed transferee or assignee and
determine whether such proposed transferee or assignee is qualified to serve as an Official Police
Tow Service operator pursuant to the criteria and requirements set forth in this chapter and
contained in the franchise agreement, and shall make a recommendation to the City Council.
(C) Change of control defined. The prohibition against the sale, transfer, lease,
assignment, subletting, mortgage, or disposal of any interest in the franchise shall apply to any
change in control of the Official Police Tow Service operator. The word CONTROL as used
herein is not limited to a change in major stockholders or partners of the Official Police Tow
Service, but also includes actual working control in whatever manner exercised. In the event that
an Official Police Tow Service operator is a corporation, prior written consent of the City Council
shall be required where ownership or control of more than 49% of the voting stock of the tow truck
operator is acquired by a person or group of persons acting in concert, none of whom own or
control the voting stock of the Official Police Tow Service operator, either singularly or
collectively, as of the effective date of the franchise. Provided, however, that nothing in this
provision shall be construed to require the prior authorization of the City Council for any transfer
of the franchise from an Official Police Tow Service operator to a wholly owned subsidiary.
(D) Grounds for revocation of franchise. Any attempt to sell, transfer, lease, assign,
sublet, mortgage, or otherwise dispose of an Official Police Tow Service franchise without the
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prior, written consent of the City Council shall be null and void and shall subject the offending
Official Police Tow Service to cancellation, revocation or suspension of its franchise subject to
the terms and procedures set forth in this chapter.
OPERATING AND EQUIPMENT STANDARDS
§ 100.200 TOW TRUCK EQUIPMENT REQUIREMENTS.
(A) Capabilities. Official Police Tow Services shall provide towing equipment capable
of providing for the following services:
(1) Recovery truck(s) with an adjustable boom with a minimum lifting capacity
of at least five tons.
(2) Wheel lift towing.
(3) Roll back/flatbed towing.
(4) Towing in parking garages.
(5) Towing from off road areas.
(6) Towing of large and oversized vehicles.
(7) Towing of motorcycles without causing additional damage.
(B) State requirements. All tow trucks shall be equipped as provided in the California
Vehicle Code.
(C) Minimum equipment available. Official Police Tow Services shall, at" all times,
have at least three fully equipped and operational tow trucks in service. All of the tow trucks in
service must have a minimum capacity of one ton. At least one of the tow trucks in service must
have a flatbed tow truck. At least one of the three tow trucks in service must have a five ton lifting
capacity.
(D) Unlocking vehicles. Every Official Police Tow Service shall be equipped for and
have personnel proficient in unlocking locked vehicles, where feasible and practicable, and when
requested to do so by authorized Police Department employees.
§ 100.210 RULES OF OPERATION.
(A) Request for services. Official Police Tow Services shall provide towing service
when:
(1) The owner or driver of a disabled vehicle is unable, or fails, to specify a
garage or tow service; or
(2) A disabled vehicle presents a hazard; or
(3) An authorized Police Department employee requests a towing service for
the purposes of storing or impounding a vehicle.
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(B) Business hours. Official Police Tow Service's business office shall be located
within the storage yard and attended at all times for servicing the public and the City from 8:00
a.m. to 5:00 p.m., Monday through Friday, except for the holidays of January 1, known as New
Year's Day; third Monday in January, known as Dr. Martin Luther King Jr's Birthday; third
Monday in February, known as Washington's Birthday/President's Day; last Monday in May,
known as Memorial Day; July 4, known as Independence Day; first Monday in September, known
as Labor Day; the second Monday in October, known as Columbus Day; November 11, known as
Veteran's Day; fourth Thursday in November, known as Thanksgiving Day; and December 25,
known as Christmas Day. If January 1, July 4, November 11 or December 25 fall upon a Sunday,
the Monday following is a holiday and if they fall upon Saturday, the preceding Friday is a holiday.
(C) Signs required.
(1) An Official Police Tow Service's business office shall have a sign posted
including the company name, address, phone number, and hours of operation, clearly visible from
the roadway.
(2) An Official Police Tow Service shall maintain a sign listing the rates and
charges of all towing and storage services offered. Such rates sign shall be conspicuously placed
in the business office or such other places where customer financial transactions take place.
(3) Each Official Police Tow Service shall comply with Cal. Vehicle Code §
27907 regarding signs on tow trucks.
(D) Release or availability of vehicles.
(1) An Official Police Tow Service may collect an additional charge for release
of vehicles after normal business hours.
(2) An Official Police Tow Service shall release vehicles stored or impounded
by the Police Department, pursuant to authorization provided by appropriate employees of the
Police Department. Such authorization shall be in writing on a form provided by the Police
Department.
(3) All vehicles stored or impounded as a result of a tow ordered by the Police
Department shall be made available to the owner of the vehicle or his representative, any insurance
agent, insurance adjustor, or any body shop or car dealer, for the purpose of estimating or
appraising damages, except vehicles with a "HOLD FOR EVIDENCE" designation.
(E) Available on demand. An Official Police Tow Service must be available to
promptly respond 24 hours a day, seven days a week, 365 days a year, to all requests by the City
for towing services.
(F) Professional attire. All operators of an Official Police Tow Service responding to
a request for towing service by the City and/or Police Department shall appear in appropriate
business attire, which shall include a shirt with the company logo of the Official Police Tow
Service. If an operator fails to appear in appropriate attire, the officer on the scene may refuse to
allow the Official Police Tow Service to provide towing service at that time. However, the
response by the Official Police Tow Service shall still be counted as a turn in the rotation system
described in this chapter.
(G) Removal of hazards. After being dispatched by the City and/or Police Department
to the scene, an Official Police Tow Service operator shall cooperate with the police officers in
removing hazards and illegally parked vehicles as requested, including the complete cleanup of
the scene by all Official Police Tow Service operators responding. It is the duty of the police
officers to determine when such vehicle should be impounded or moved, and the Official Police
Tow Service operator shall abide by their decisions. This requirement shall only apply to Official
Police Tow Services summoned to a scene in response to an official request by the Police
Department for tow services.
(H) Towing of City vehicles. Each Official Police Tow Service shall tow all City police
vehicles free of charge within the City's corporate limits. City police vehicles outside the City's
corporate limits shall be towed at 75% of the established rates, as set forth in § 100.110(A) of this
chapter. In addition, each Official Police Tow Service shall tow all other City vehicles, whether
within or outside the City's corporate limits, at 75% of the established rates, as set forth in §
100.110(A) of this chapter.
(I) Responsibility for own acts. Each Official Police Tow Service and its officers,
employees and agents shall be responsible for their acts while performing duties pursuant to their
respective franchise agreements as follows:
(1) The owners of Official Police Tow Service participating in towing
assignments by the City and/or Police Department shall be responsible for the acts of their
employees while on duty.
(2) Each participating Official Police Tow Service shall be responsible for
damage to vehicles while in its possession caused by the active or passive negligence of that
Official Police Tow Service.
(3) Each Official Police Tow Service shall be responsible for damage to persons
or property caused by the active or passive negligence or willful misconduct of its employees en
route to or from a City request for tow services.
(4) Each Official Police Tow Service and its employees, drivers, and agents
shall comply with all applicable federal, state, and local laws, including but not limited to all
applicable provisions of the California Vehicle Code.
(J) Liability insurance. Each Official Police Tow Service shall procure and maintain,
at its sole cost, a policy of public liability insurance in an amount and form acceptable to the City
Risk Manager. Such liability policy shall be maintained in full force and effect for the entire term
of the tow company's franchise agreement and proof of such public liability insurance shall be
provided to the City on demand.
(K) Indemnity. Each Official Police Tow Service agrees to protect, indemnify, defend
and hold harmless the City, its officers, agents and employees, from and against any and all claims,
demands, or liability from or relating to loss, damage, or injury to persons or property in any
manner whatsoever arising out of or incident to the Official Police Tow Service's franchise with
the City or with the Official Police Tow Service's performance of work under such franchise,
including, without limitation, all consequential damages caused in the preparation to respond to an
official police request for towing services, in providing official police towing services and
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subsequent storage of vehicles, and in other related maintenance activities, whether such claims
are caused by the negligence of the tow company or its agents and employees.
(L) Records and offices subject to inspection,
(1) All Official Police Tow Service's records, equipment, and storage facilities
will be subject to periodic checks by the City and/or Police Department or other City investigators
during normal business hours.
(2) Every Official Police Tow Service shall maintain all offices, storage
facilities and equipment in a neat, clean and organized manner.
(3) Every Official Police Tow Service shall provide access to employees of the
City at any time during normal business hours, for the purpose of inspection or audit to determine
that the objectives and conditions of the Official Police Tow Service's franchise with the City are
being fulfilled.
(4) An Official Police Tow Service shall record its time in and its time out on
every tow truck assignment. Such records shall be available and open to City examination.
(M) Communications Requirements. All Official Police Tow Services shall comply
with the following:
(1) Official Police Tow Service shall maintain a telephonic point of contact
capable of receiving City requests for towing services 24 hours a day.
(2) Each Official Police Tow Service shall require its internal dispatch to retain
data and records relating to the City's requests for towing services on premises for the term of the
franchise.
(3) Each Official Police Tow Service shall require the telephonic point of
contact to promptly accept and relay requests for towing services made by the City.
(4) Each Official Police Tow Service shall install and maintain at all times
during the term of its franchise with the City, communications between their tow vehicle(s) and
the official telephonic point of contact. This communication may be either by two way radio or
cellular telephone.
(5) Each Official Police Tow Service shall maintain a 24 hour per day
communication contact with their tow vehicle(s).
(6) Each Official Police Tow Service shall maintain a 24 hour per day telephone
service to receive calls from the public.
(N) Vehicle storage facilities. Every Official Police Tow Service shall have a secure
and environmentally safe vehicle storage facility with a minimum of 15,000 usable square feet.
(1) The vehicle storage facility must be located within the corporate City limits
of the City.
(2) The vehicle storage facility must be completely enclosed by a six foot high
wall or fence with no holes, gaps, or other unsecured openings, and a gate. The wall or fence shall
IN
have two or more strands of barbed wire installed in such a manner so as to discourage access over
the top of the wall or fence, or the wall or fence shall be a minimum of eight feet in height without
barbed wire. All gates into the storage yard shall meet the same standards required of the wall or
fence. Any damage to walls, fences or gates which allows, or could potentially allow, unauthorized
access to the vehicle storage facility must be repaired within 24 hours.
(3) The vehicle storage facility shall have adequate lighting, and comply with
all applicable building codes, zoning regulations, environmental laws and regulations, and any and
all other applicable laws, rules and regulations established by federal, state, county and City
governments.
(4) Security at the vehicle storage facility shall be adequate to preclude theft,
vandalism, or damage by activity while in the tow operator's establishment. The view to all
vehicles must be obstructed from the roadway. No vehicles shall be left parked or stored on the
public streets at any time. The Official Police Tow Service operator must provide off-street
parking for its equipment and be able to accommodate at least four additional vehicles for customer
parking. Storage vehicles should be secured away from the customer parking area and on-site
office area.
(5) Each Official Police Tow Service operator shall conspicuously post a tag
on the windshield of all vehicles ordered impounded by the Police Department. No vehicle ordered
impounded by the Police Department shall be released by the Official Police Tow Service operator
until said operator has verified that the applicable City release charges have been paid and obtained
written authorization from the Police Department to release a particular vehicle.
(6) Each vehicle storage facility must have adequate storage facilities to
provide storage of four vehicles within an enclosed area, totally protected from the weather,
contamination or handling by unauthorized person(s). The Police Department will designate when
a vehicle is to be placed into inside storage and may place a seal on each door of the vehicle and/or
door(s) of the impound facility. Vehicles placed into inside storage shall not be removed therefrom
without written authorization from the Police Department.
(7) Each vehicle storage facility must provide an inspection area for authorized
members of the Police Department. Such area shall have, at a minimum, a covered inspection area
(roof) with a paved (concrete or asphalt) surface, and an inspection pit or vehicle lift.
(8) No Official Police Tow Service shall perform any work upon any vehicle
stored or impounded by the Police Department without first obtaining written authorization from
the Police Department and the registered owner of the vehicle.
(9) Each Official Police Tow Service shall not dispose of any vehicle stored or
impounded by official request of the Police Department, through any process whatsoever, without
first obtaining written authorization from the Police Department to dispose of the vehicle.
(0) Unclaimed vehicles. When disposing of unclaimed vehicles, Official Police Tow
Services shall abide by all federal, state and local laws pertaining thereto.
(P) Official storage lot. All vehicles stored or impounded as a result of a tow ordered
by the Police Department shall be towed directly to an official storage lot unless the Police
Department or other person legally in charge of the vehicle requests that it be taken to some other
location. Vehicle release fees shall be established by resolution of the City Council.
§ 100.220 RESPONSE TIME.
(A) Average and maximum response time. Each Official Police Tow Service agrees
that, for any 30 day period, the average response time pursuant to requests for tow service by the
police department, shall not exceed 25 minutes. Each Official Police Tow Service also agrees that
the maximum response time for any single request for tow service by the Police Department shall
not exceed 30 minutes. As used in this section, RESPONSE TIME is defined as the elapsed time
between the relaying of the tow service request to the answering service and arrival of the tow
vehicle on the scene.
(B) Delay. When it becomes evident that there will be a delay in responding to a request
for towing service, the responding Official Police Tow Service shall advise the Police Department
of this delay and the reason for the delay.
§ 100.230 ROTATION SYSTEM.
(A) Rotation list. Each Official Police Tow Service designated as an Official Police
Tow Service shall be placed on a "rotation list" in an initial order to be determined by the Police
Department. The rotation list shall be used whenever a driver or owner of a disabled vehicle is
unable to specify a particular garage or tow service, or whenever an authorized Police Department
employee requests the storage or impounding of a vehicle.
(B) Turns in rotation. Each Official Police Tow Service shall be called, in turn
according to the established rotation list, to respond to a Police Department request for towing
service and, when in turn, shall have exclusive right to provide service as follows:
(1) The Official Police Tow Service at the top of the order on the rotation list
shall have preference to tow all vehicles from a specific scene, provided that Official Police Tow
Service responds with all equipment needed to accomplish the tows within the response time
specified herein.
(2) Whenever an Official Police Tow Service cannot respond with all
equipment needed to accomplish all tows at a specific scene within the response time specific
herein, the next Official Police Tow Service on the rotation list shall be called to provide service
to the remaining vehicle(s).
(C) Loss of turn in rotation. Whenever an Official Police Tow Service cannot, for any
reason, respond with any equipment needed to accomplish the requested service within the
response time specified herein, that Official Police Tow Service shall be passed over and the next
Official Police Tow Service on the rotation list will be called. The Official Police Tow Service
shall become eligible to provide service again only in its next turn in rotation.
(D) Exceptions.
(1) Whenever the driver or owner of a disabled vehicle specifies a particular
club, association or tow service to be called to provide service, such calls shall not constitute a
"rotation" call.
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(2) Whenever a Police Department employee determines that an emergency
exists because an Official Police Tow Service is unable, for any reason, to provide adequate tow
service, the Police Department employee shall have the right to have such duties performed by any
other means available.
(3) Whenever an Official Police Tow Service is called to tow a City police
vehicle within the City's corporate limits, such call shall not constitute a "rotation" call.
§ 100.235 NON-DISCRIMINATION.
In the performance of its duties under this chapter, an Official Police Tow Service shall not
discriminate against any member of the public, employee, subcontractor, or applicant for
employment because of race, color, religion, ancestry, sex, national origin, disability, sexual
orientation, or age.
CANCELLATION, REVOCATION OR SUSPENSION OF FRANCHISE
§ 100.250 GROUNDS FOR CANCELLATION, REVOCATION OR SUSPENSION.
The franchise agreement entered into between City and Official Police Tow Service pursuant to §
100.030, shall be subject to cancellation, revocation or suspension by the Chief Executive Officer
either as a whole or as to any person or vehicle described therein. The procedure for such
cancellation, revocation or suspension is set forth in § 100.260.
(A) Notice and contents of notice. The Official Police Tow Service shall be given five
days written notice to appear before the Chief Executive Officer or his or her designee to show
cause why the franchise should not be revoked, suspended, or canceled for any of the reasons set
forth below.
(B) Basis for action. A franchise may be revoked, suspended, or canceled for any of
the following reasons:
(1) An Official Police Tow Service fails to pay any City business license fees
or other fees provided in the franchise agreement or by the Baldwin Park Municipal Code; or
(2) An Official Police Tow Service breaches any rules, regulations, or
conditions set forth in the franchise agreement or the Baldwin Park Municipal Code; or
(3) An Official Police Tow Service, or any person having any ownership
interest in that Official Police Tow Service or any employee of that Official Police Tow Service,
violates any federal, state or local law; or
(4) An Official Police Tow Service fails to maintain a satisfactory level of
service to the police or public; or
(5) An Official Police Tow Service fails to keep any tow vehicle in safe
condition and good repair; or
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(6) An Official Police Tow Service fails to use distinctive coloring, monogram,
or insignia in compliance with Cal. Vehicle Code § 27907; or
(7) An Official Police Tow Service deviates from the schedule of rates set forth
in the franchise; or
(8) An Official Police Tow Service passes on a tow assignment more than four
times in any calendar month. PASSING is defined as refusing, for any reason, any tow assignment
from the Police Department, including, without limitation, the towing of City vehicles at no charge;
or
(9) An Official Police Tow Service fails to respond to requests for tow service
by the Police Department within the response time established by § 100.220; or
(10) An Official Police Tow Service commits fraud or deceit upon the City,
including, without limitation, falsifying data and records relating to the City's requests for towing
services, falsifying the number of official police tow services performed, falsifying the response
times to City requests for tow services; or
(11) An Official Police Tow Service commits fraud or deceit upon any person to
whom that Official Police Tow Service provides tow truck services; or
(12) An Official Police Tow Service defaults on the performance of its material
obligations under this chapter or the franchise and fails to cure such default within ten calendar
days after receipt of written notice of the default and a reasonable opportunity to cure the default;
or
(13) An Official Police Tow Service fails to provide or maintain in full force and
effect the insurance coverage as required by this chapter and as set forth in the franchise agreement;
or
(14) An Official Police Tow Service violates any order or ruling of any
regulatory body having jurisdiction over the Official Police Tow Service relative to its tow truck
business, unless such order or ruling is being contested by that Official Police Tow Service by
appropriate proceedings conducted in good faith; or
(15) An Official Police Tow Service becomes insolvent, unable or unwilling to
pay its debts and obligations, or is adjudged to be bankrupt.
§ 100.260 PROCEDURE FOR ACTION AGAINST OFFICIAL POLICE TOW
SERVICE.
Whenever the City determines that an Official Police Tow Service has violated any applicable
federal, state or local law, or has violated any provision of the franchise between the Official Police
Tow Service and the City, the City shall give that Official Police Tow Service written notice of
the violation and an opportunity to be heard on the matter in accordance with the following
procedures:
(A) Written notice. The City shall notify the offending Official Police Tow Service in
writing of any and all violations. Such notice shall be delivered to the particular Official Police
Tow Service in violation by personal delivery or by registered or certified mail, return receipt
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requested, shall clearly set forth the specific violation, shall demand that the offending official
police tow service cure the violation, and shall set forth the time period for curing the violation.
The time period for curing a violation shall be determined by the Chief Executive Officer, or his
or her designee, based on the nature of the violation, but under no circumstances shall the time
period to cure be less than ten calendar days. If the Official Police Tow Service fails to correct the
violation within the time prescribed by the notice, or if the official police tow service fails to
commence good faith efforts to correct the violation within the time prescribed in the notice, the
City shall temporarily suspend the Official Police Tow Service's franchise with the City pursuant
to the provisions of division (B) of this section or shall give the Official Police Tow Service 14
calendar days written notice of a hearing before the Chief Executive Officer, or his or her designee.
The written notice shall specify the alleged violations and the recommended action to be taken.
(B) Temporary suspension. For equipment violations or business omissions, where the
Chief Executive Officer desires to provide an Official Police Tow Service an additional
opportunity beyond the initial notice to correct violations or omissions, the Chief Executive
Officer, or his or her designee, may suspend that Official Police Tow Service from providing
service for a period of time, not to exceed seven calendar days. Such suspension shall not be
considered punitive and shall be for the specific purpose of providing Official Police Tow Service
time to correct specified violations or omissions. If the Official Police Tow Service still fails to
take corrective action during the temporary suspension period, the City shall give that Official
Police Tow Service 14 calendar day's written notice of a hearing before the Chief Executive
Officer, or his or her designee. The written notice shall specify the alleged violations and the
recommended action to be taken.
(C) Suspension pending hearing. For all substantive violations of law or the provisions
of the franchise agreement between the Official Police Tow Service and the City, or for refusal to
correct violations after proper notice is served upon the offending Official Police Tow Service
pursuant to divisions (A) and/or (B) of this section, where the Police Department intends to take
punitive action against the offending Official Police Tow Service or revoke the franchise in its
entirety, the Chief Executive Officer or his or her designee, may suspend the offending Official
Police Tow Service from providing service for a period of time, not to exceed 14 calendar days, in
preparation for a hearing.
(D) Informal hearing. The Chief Executive Officer or his or her designee, shall conduct
such hearing and may receive information from any source deemed relevant to the inquiry. The
purpose of the hearing shall be to determine the factual basis of the allegation(s) against the Official
Police Tow Service.
(1) The hearing shall be informal in nature.
(2) Formal rules of evidence (California Evidence Code and/or the Federal
Rules of Evidence) shall not apply.
(3) The offending Official Police Tow Service shall have the opportunity to
respond to the allegations and present information relevant to Official Police Tow Service's
defense.
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(4) At the conclusion of the hearing or within a reasonable time thereafter, not
to exceed ten working days, the Chief Executive Officer, or his or her designee, shall make a
finding as to whether the allegation(s) are "founded" or "unfounded."
(5) Upon a finding that the allegation(s) are "founded," the Chief Executive
Officer, or his or her designee, shall determine the appropriate sanction to be taken against the
offending Official Police Tow Service.
(a) The Chief Executive Officer may extend the suspension of the
offending Official Police Tow Service for a period of time, not to exceed 30 additional calendar
days, or;
(b) The Chief Executive Officer may permanently revoke the
offending Official Police Tow Service's franchise and remove the Official Police Tow Service
from providing service in response to Police Department request; or
(c) The Chief Executive Officer may impose such other sanction as he
or she determines is appropriate in light of the nature of the violation and the relevant
circumstances.
(6) The Chief Executive Officer, or his or her designee shall notify the
offending Official Police Tow Service of his or her finding and/or the sanctions to be imposed, in
person, by registered mail, or by written notice hand -delivered to that Official Police Tow Service's
business office.
(E) Appeals. Any Official Police Tow Service aggrieved by a decision of the Chief
Executive Officer pursuant to this section may appeal the finding of or the sanction imposed by,
the Chief Executive Officer to the City Council. Any such appeal must be filed with the City's
Chief Executive Officer in writing within five business days of the Official Police Tow Service's
receipt of the decision of the Chief Executive Officer.
(1) The City's chief executive officer shall schedule an informal hearing within
ten days of receiving an appeal from the Official Police Tow Service and shall notify the Official
Police Tow Service in writing of such hearing at least five calendar days prior to the hearing date.
The same procedures set forth above for the hearing by the Chief Executive Officer or his or her
designee, shall apply to the hearing before the City Council, if any.
(2) After hearing the evidence from both sides, the City's chief executive
officer shall issue a written decision within ten days of the hearing. The decision of the City's chief
executive officer is final.
(3) Any person aggrieved by the City administrator's decision may file a writ
of administrative mandamus pursuant to the Cal. Civil Code § 1094.5 within 90 days of the date
the City administrator issues his or her decision.
§ 100.270 LIQUIDATED DAMAGES.
(A) Fines and penalties. Each Official Police Tow Service agrees that an Official
Police Tow Service's failure to meet the average response time for any 30 day period, or failure to
meet the maximum response time for any single request for tow service, will result in damages
16
being sustained by the City. Such damages are, and will continue to be impracticable and
extremely difficult to determine. Each Official Police Tow Service agrees to pay the City $250
each and every time that Official Police Tow Service fails to meet the average response time
requirements for any 30 calendar day period. Each Official Police Tow Service agrees to pay the
City $100 each and every time that Official Police Tow Service fails to meet the maximum
response time for any single request for tow service by the Police Department. Each Official
Police Tow Service further agrees that said sums are the minimum value of the costs and actual
damages caused by failure of an Official Police Tow Service to complete service within the allotted
time period. Such sum is a liquidated damage and shall not be construed as a penalty.
(B) Hearing. Prior to the imposition of such liquidated damages against a particular
Official Police Tow Service, that Official Police Tow Service shall be entitled to a hearing as
provided herein. Such hearing shall be conducted in accordance with § 100.260.
Section 2.The Chief Executive Officer or its designee is authorized to take action as may
be necessary to implement this ordinance.
Section 3. The Mayor or presiding officer of the City of Baldwin Park City Council is
hereby authorized to affix his/her signature to this Ordinance signifying its adoption by the City
Council of the City of Baldwin Park.
S. ction °. The City Clerk of the City of Baldwin Park shall certify to the adoption of this
Ordinance and cause the same to be posted and/or published as required by law.
Section 5. This Ordinance shall go into effect and be in full force and operation from and
after thirty (30) days from the date of its final passage and adoption.
Sectiones ria. If any chapter, section, subsection, subdivision, paragraph, sentence, clause or
phrase, or portion of this Ordinance, or the application thereof to any person, is for any reason held
to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such
decision shall not affect the validity of the remaining portions of this Ordinance or its application
to other persons. The City Council hereby declares that it would have adopted this Ordinance and
each chapter, section, subsection, subdivision, paragraph, sentence, clause, phrase, or portion
thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences,
clauses, phrases, or portions of the application thereof to any person, be declared invalid or
unconstitutional.
PASSED, APPROVED AND ADOPTED ON the 71" day of March 2018
MANUEL LOZANO, MAYOR
17
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss:
CITY OF BALDWIN PARK)
I, Alejandra Avila, City Clerk of the City of Baldwin Park, do hereby certify that the
foregoing ordinance was regularly introduced and placed upon its first reading at a
regular meeting of the City Council on February 21, 2018. That thereafter said
Ordinance No. 1407 was duly approved and adopted at a regular meeting of the City
Council on March 7, 2018 by the following vote:
AYES: Councilmember:
NOES: Councilmember
ABSENT: Councilmember:
ABSTAIN: Councilmember'.
Alejandra Avila
City Clerk
18
ITEM NO.
STAFF REPORT
__� „�
1 LD TO: Honorable Mayor and City Councilmembers
Hrrsor� FROM: Rose Tam, Director of Finance
THESAW-4
cAar DATE: March 7, 2018
%,VALLEY
I SUBJECT: APPROVE PROPOSAL FOR COLLECTION SERVICES
'Ira JAI40�
SUMMARY
This report addresses the concern of any funds owed to the City that remain unpaid. The staff solicited
proposals from collection services to assist the City to recover the unpaid funds.
FISCAL IMPACT
°l leer°e is rro initial cost to lire City and the ("Ity will receive additional amounts of revemle that it
otherwise iniglit not lrave been collected. The collection lee is 19%, with legallcorrrt action or out of the
stale referral is 22%. "l'here will be no cost if tyre payment received within 30 days from the date of
notice. The collection fee is going to be included hi the City of Baldwin Park Schedule of Fees which
will be presented at the public hearing in the rrcar° farture.
RECOMMENDATION
Staff recommends that the City Council;
1. Review and approve the Professional Services Agreement with CB Merchant Services for
Collection Services; and
2. Authorize the Mayor to sign Professional Services Agreement with CB Merchant Services; and
3. Authorize the Director of Finance to include the collection fees in the City of Baldwin Park
Schedule of Fees which will be presented at the public hearing in the near future.
LEGAL REVIEW
This report and the attachments have been reviewed and approved by the City Attorney as to legal form
and content.
BACKGROUND
With concern of funds owed to the City that remain unpaid and uncollected, staff has solicited proposals
from collection services to assist the City to recover the unpaid funds. We received five (5) proposals as'
listed below. The City currently does not have an agency under contract to do City-wide collections of
delinquent payments to the City. The City's departments are not staffed with the expertise or personnel
to do comprehensive collection services. Because of this, there are some bills sent by the City that have
gone unpaid such as the booking fees and D.U.I.
Based on the review of the five (5) proposals received, staff recommends CB Merchant Services to by
the collection agency due to their lowest competitive fees and experience. The term of the services will
be two years with an option to renew for two additional 2 -year term contracts. CB Merchant Services is
currently working for the City of West Covina.
APPROVE PROPOSAL FOR COLLECTION SERVICES
Pap -e 2
List of Collection Agency Proposal
Collection Agency Proposed Fees
www
Reular Collections Legal/Court Action Out of Area Referral Collection Letter Servvice,
CB Merchant Services 19% 22% 22% No Charge (100% goes to
217 N. San Joaquin St. the City with payment
Stockton, CA 95202 received within 30 days,
from the date of letter)
States Recovery Systems, Inc. 22% 30% N/A No Charge
2491 Sunrise Blvd
Rancho Cordova, CA 95670
__wawa
Credit Bureau Associates (CBA) 25% 25% 35% No Charge
460 Union Ave, Ste C
Fairfield, CA 94533
Financial Credit Network 24% 34% 34% No Charge
1300 West Main Street
Visalia, CA 93291
Collection Bureau of America 25% 35% N/A No Charge
25954 Eden Landing Road
Hayward, CA 94545
i
i
ALTERNATIVES
In the case the City CoL,i ncil sloes not select CB Merchant Services, they may select with one of the other
four (4) 1irITIS 'with l)iglier rage,.
ATTACHMENTS
Proposed Agreement from CB Merchant Services.
PROFESSIONAL SERVICES AGREEMENT
WITH
C B MERCHANT SERVICES
FOR
COLLECTION AGENCY SERVICES
THIS AGREEMENT is made and entered into this 7th day of March, 2018 ("Effective
Date"), by and between the City of Baldwin Park, a municipal corporation ("City"), and CB
Merchant Services, a California not for profit corporation ("Consultant").
WITNESSETH:
A. WHEREAS, City proposes to utilize the services of Consultant as an independent
contractor to City, as more fully described herein; and
B. WHEREAS, Consultant represents that it has that degree of specialized
expertise contemplated within California Government Code Section 37103, and holds all
necessary licenses to practice and perform the services herein contemplated, except that if
Consultant is required to but does not yet hold a City business license, it will promptly obtain a
business license and will not provide services to the City until it has done so; and
C. WHEREAS, City and Consultant desire to contract for the specific services
described in Exhibit "A" and desire to set forth their rights, duties and liabilities in connection
with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the
provisions of Sections 1090-1092 of the California Government Code, in the subject matter of
this Agreement.
E. WHEREAS, Consultant responded to the City's Request for Proposals dated
February 6, 2018, incorporated via this reference as if fully set forth herein, and Consultant's
response to the Request for Proposals was a material inducement to the City ultimately entering
into this agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scone of Services. Consultant shall provide the professional services described
in the Scope of Services attached hereto as Exhibit "A," incorporated herein by this reference.
1.2. Professional Practices. All professional services to be provided by Consultant
pursuant to this Agreement shall be provided by personnel experienced in their respective fields
and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by
professional consultants in similar fields and circumstances in accordance with sound
professional practices. Consultant also warrants that it is familiar with all laws that may affect its
performance of this Agreement and shall advise City of any changes in any laws that may affect
Consultant's performance of this Agreement. Consultant shall keep itself informed of State and
Federal laws and regulations which in any manner affect those employed by it or in any way
affect the performance of its service pursuant to this Agreement. The Consultant shall at all
times observe and comply with all such laws and regulations. City Officers and employees shall
not be liable at law or in equity for any claims or damages occurring as a result of failure of the
Consultant to comply with this section.
1.3. . Consultant agrees to perform all the work to the reasonable satisfaction of the
City. Evaluations of the work will be conducted by the City Manager or his or her designee. If
the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the
matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is
satisfactory; end/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Consultant warrants that it shall perform the services required by this
Agreement in compliance with all applicable Federal and California employment laws, induding,
but not limited to, those laws related to minimum hours and wages; occupational health and
safety; fair employment and employment practices; workers' compensation; and all other
Federal, State and local laws and ordinances applicable to the services required under this
Agreement.
1.5. NgDAiscrimiD2 �ior. In performing this Agreement, Consultant shall not engage
in, nor permit its agents to engage in, discrimination in employment of persons because of their
race, religion, color, national origin, ancestry, age, physical or intellectual disability, medical
condition, genetic information, pregnancy, marital status, sex, gender, gender identity, gender
expression, or sexual orientation, except as permitted pursuant to Section 12940 of the
Government Code.
1.6. a "ve Consultant acknowledges that City may enter into
agreements with other consultants for services similar to the services that are subject to this
Agreement or may have its own employees perform services similar to those services
contemplated by this Agreement.
1.7. Confiderjtialitv. Employees of Consultant in the course of their duties may have
access to financial, accounting, statistical, and personnel data of private individuals and
employees of City. Consultant covenants that all data, documents, discussion, or other
information developed or received by Consultant or provided for performance of this Agreement
are deemed confidential and shall not be disclosed by Consultant without written authorization
by City. City shall grant such authorization if disdosure is required by law. All City data shall be
returned to City upon the termination of this Agreement. Consultant's covenant under this
Section shall survive the termination of this Agreement.
1.8 P b . r Act Li c Consultant has been advised and is aware that this
Agreement and all reports, documents, information and data, including, but not limited to,
computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors,
pursuant to this Agreement and provided to City may be subject to public disclosure as required
by the California Public Records Act (California Government Code Section 6250 et seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade
secrets, as that term is defined in the California Government Code Section 6254.7, and of which
Consultant informs City of such trade secret The City will endeavor to maintain as confidential
2
all information obtained by it that is designated as a trade secret The City shall not, in any way, be
liable or responsible for the disclosure of any trade secret including, without limitation, those records
so marked if disclosure is deemed to be required by law or by order of the Court.
2.0. COMPENSATION AND BILLING
2.1. Corn ejisation._Consultant shall be paid in accordance with the fee schedule set
forth in Exhibit "B," attached hereto and made a part of this Agreement (the "Fee Schedule").
2.2. Additional SpLyigg& Consultant shall not receive compensation for any services
provided outside the scope of services specified in the Consultant's Proposal unless the City, prior
to Consultant performing the additional services, approves such additional services in writing. It
is specifically understood that oral requests and/or approvals of such additional services or
additional compensation shall be barred and are unenforceable. Should the City request in writing
additional services that increase the hereinabove described "SCOPE OF SERVICES", an
additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for
such additional services. Such increase in additional fees shall be limited to 25% of the total contract
sum or to the maximum total contract amount of $25,000, whichever is greater. The Department
Head or City Manager is authorized to approve a Change Order for such additional services.
2.3. Mqfbgd of Billing. Consultant may submit invoices to the City for approval on a
progress basis, but no more often than once a month. Said invoice shall be based on the total of
all Consultant's services which have been completed to City's sole satisfaction. City shall pay
Consultant's invoice within forty-five (45) days from the date City receives said invoice. Each
invoice shall describe in detail the services performed, the date of performance, and the
associated time for completion. Any additional services approved and performed pursuant to this
Agreement shall be designated as "Additional Services" and shall identify the number of the
authorized change order, where applicable, on all invoices.
2.4. Reco d a Records of Consultant's services relating to this Agreement
shall be maintained in accordance with generally recognized accounting principles and shall be made
available to City for inspection and/or audit at mutually convenient times for a period of three (3)
years from the Effective Date.
3.0. TIME OF PERFORMANCE
3.1. Co 1 Coy 1 i The professional services to be
performed pursuant to this Agreement shall commence within five (5) days from the Effective Date
of this Agreement. Said services shall be performed in strict compliance with the Project Schedule
approved by City as set forth in Exhibit "C," attached hereto and incorporated herein by this
reference. The Project Schedule may be amended by mutual agreement of the parties. Failure to
commence work in a timely manner and/or diligently pursue work to completion may be grounds
for termination of thisAgreement.
3.2. Excus Neither party shall be responsible for delays or lack of
performance resulting from acts beyond the reasonable control of the party or parties. Such acts
shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws
or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a
party. If a delay beyond the control of the Consultant is encountered, a time extension may be
mutually agreed upon in writing by the City and the Consultant. The Consultant shall present
documentation satisfactory to the Cityto substantiate any requestfora time extension.
3
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a
period of 24 months, ending on March 6, 2020, unless previously terminated as provided herein or
as otherwise agreed to in writing by the parties. Thereafter, this AGREEMENT may be renewed
for a maximum of successive two (2) year terms. Such renewal will be evidenced by a written
Amendment upon written notice of City given to Consultant at any time prior to the expiration date
of the AGREEMENT.
4.2. f Tr The City reserves and has the right and privilege of
canceling, suspending or abandoning the execution of all or any part of the work contemplated by
this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior
written notice to Consultant. In the event of such termination, Consultant shall immediately stop
rendering services under this Agreement unless directed otherwise by the City. If the City suspends,
terminates or abandons a portion of this Agreement such suspension, termination or abandonment
shall not make void or invalidate the remainder of this Agreement.
If the Consultant defaults in the performance of any of the terms or conditions of this
Agreement, it shall have ten (10) days after service upon it of written notice of such default in
which to cure the default by rendering a satisfactory performance. In the event that the Consultant
fails to cure its default within such period of time, the City shall have the right, notwithstanding any
other provision of this Agreement, to terminate this Agreement without further notice and without
prejudice to any other remedy to which it may be entitled to at law, in equity, or under this
Agreement.
The City also shall have the right, notwithstanding any other provisions of this
Agreement, toterminate this Agreement, at its option and without prejudice to any other remedy to
which it may be entitled to at law, in equity, or under this Agreement, immediately upon
service of written notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed
because of insolvency;
C. Make a general assignment for the benefit of creditors;
d. Default in the performance of any obligation or payment of any
indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of
record for thirty (30) days or longer; or
Institute or suffer to be instituted any procedures for reorganization or
rearrangement of its affairs.
4.3. f 2=, In the event of termination, City shall pay Consultant for
reasonable costs incurred and professional services satisfactorily performed up to and including the
effective date of the City's written notice of termination, within forty-five (45) days after the effective
date of the notice of termination or the final invoice of the Consultant, whichever occurs last
Compensation for work in progress shall be prorated based on the percentage of work
completed as ofthe effective date oftermination in accordance with the fees setforth herein.
4
4.4.a -rents. In the event of termination of this Agreement, all documents
prepared by Consultant in its performance of this Agreement including, but not limited to,
finished or unfinished design, development and construction documents, data studies, drawings,
maps and reports, shall be delivered to the City within ten (10) days of the effective date of the
notice of termination, at no cost to City.
5.0. INSURANCE
Contractor shall procure and maintain for the duration of the contract insurance against claims for
injuries to persons or damages to property which may arise from or in connection with the
performance of the work hereunder and the results of that work by the Contractor, his agents,
representatives, employees or subcontractors.
5.1 Mjoi[pum Scooend�Li . i fl�r ry rr :. Coverage shall be at least as broad as:
(a) Commercial General Liability (CGL): Insurance Services Office Form CG
00 01 covering CGL on an "occurrence" basis, including products and
completed operations, property damage, bodily injury and personal &
advertising injury with limits no less than $1,000,000 per occurrence. If a
general aggregate limit applies, either the general aggregate limit shall
apply separately to this project/location (ISO CG 25 03 or 25 04) or the
general aggregate limit shall be twice the required occurrence limit.
(b) Automobile Liability: ISO Form Number CA 00 01 covering any auto
(Code 1), or if Contractor has no owned autos, hired, (Code 8) and non -
owned autos (Code 9), with limit no less than $1,000,000 per accident for
bodily injury and property damage.
(c) Workers' Compensation: as required by the State of California, with
Statutory Limits, and Employer's Liability Insurance with limit of no less
than $1,000,000 per accident for bodily injury or disease.
(d) Professional Liability (Errors and Omissions) Insurance appropriates to the
Consultant's profession, with limit no less than $1,000,000 per
occurrence or claim, $2,000,000 aggregate.
If the Contractor maintains broader coverage and/or higher limits than the minimums shown
above, the City requires and shall be entitled to the broader coverage and/or the higher limits
maintained by the contractor. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
5.2. „ rInsur n e r— n The insurance policies are to contain, or be endorsed to
.jacontain the following provisions:
(a) Additional Insured Status: The City, its officers, officials, employees, and
volunteers are to be covered as additional insureds on the CGL policy
with respect to liability arising out of work or operations performed by or
on behalf of the Contractor including materials, parts, or equipment
furnished in connection with such work or operations. General liability
coverage can be provided in the form of an endorsement to the
Contractors insurance (at least as broad as ISO Form CG 20 10 11 85 or
if not available, through the addition of both CG 20 10, CG 20 26, CG 20
33, or CG 20 38; and CG 20 37 if a later edition is used).
(b) Primary Coverage: For any claims related to this contract, the
5
Contractor's insurance coverage shall be primary coverage at least as
broad as ISO CG 20 01 04 13 as respects the City, its officers, officials,
employees, and volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees, or volunteers shall be excess of the
Contractor's insurance and shall not contribute with it
(c) Notice of Cancellation: Each insurance policy required above shall
provide that coverage shall not be canceled, except with notice to the City.
(d) Waiver of Subrogation: Contractor hereby grants to City a waiver of any
right to subrogation which any insurer of said Contractor may acquire
against the City by virtue of the payment of any loss under such insurance.
Contractor agrees to obtain any endorsement that may be necessary to
affect this waiver of subrogation, but this provision applies regardless of
whether or not the City has received a waiver of subrogation endorsement from
the insurer.
(e) Self -Insured Retentions: Self-insured retentions must be declared to and
approved by the City. The City may require the Contractor to purchase
coverage with a lower retention or provide proof of ability to pay losses
and related investigations, claim administration, and defense expenses
within the retention. The policy language shall provide, or be endorsed to
provide, that the self-insured retention may be satisfied by either the
named insured or City.
(f) Acceptability of Insurers: Insurance is to be placed with insurers with a
current A.M. Best's rating of no less than A:VII, unless otherwise acceptable
to the City.
(g) Verification of Coverage: Contractor shall furnish the City with original
certificates and amendatory endorsements or copies of the applicable
policy language effecting coverage required by this clause. All certificates and
endorsements are to be received and approved by the City before work
commences. However, failure to obtain the required documents prior to the
work beginning shall not waive the Contractor's obligation to provide them.
The City reserves the right to require complete, certified copies of all required
insurance policies, including endorsements required by these specifications, at
any time.
(h)
Subcontractors: Consultant shall require and verify that all
maintain insurance meeting
Contractor shall ensure that
required from subcontractors.
all the requirements stated
City is an additional insured
subcontractors
herein, and
in insurance
5.3. Ceducti'bie or Self Insured Retention. If any of such policies provide for a
deductible or self-insured retention to provide such coverage, the amount of such deductible or
self-insured retention shall be approved in advance by City.
5.4. Certificates pf Insurance. Consultant shall provide to City certificates of
insurance showing the insurance coverages and required endorsements described above, in a
form and content approved by City, prior to performing any services under this Agreement.
N.
5.5. N_, on—ll'gmitino. Nothing in this Section shall be construed as limiting in any way the
indemnification provision contained in this Agreement.
6.0. GENERAL PROVISIONS
6.1. Mire 6greement,, This Agreement constitutes the entire agreement between the
parties with respect to any matter referenced herein and supersedes any and all other prior
writings and oral negotiations. This Agreement may be modified only in writing, and signed by
the parties in interest at the time of such modification.
6.2. Rer sen ive . The City Manager or his or her designee shall be the
representative of City for purposes of this Agreement and may issue all consents, approvals,
directives and agreements on behalf of the City, called for by this Agreement, except as
otherwise expressly provided in this Agreement,
Consultant shall designate a representative for purposes of this Agreement who
shall be authorized to issue all consents, approvals, directives and agreements on behalf of
Consultant called for by this Agreement, except as otherwise expressly provided in this
Agreement.
6.3. Key Personnel. It is the intent of both parties to this Agreement that Consultant
shall make available the professional services of Ana Molina, Collection & Compliance
Manager, who shall coordinate directly with City. Any substitution of key personnel must be
approved in advance by City's Representative and the Agreement shall be amended to reflect
the changes.
6.4. Notices. Any notices, documents, correspondence or other communications
concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile,
Email or by U.S. mail. If by U.S. mail, it shall be addressed as set forth below and placed in a sealed
envelope, postage prepaid, and deposited in the United States Postal Service. Such communication
shall be deemed served or delivered: a) at the time of delivery if such communication is sent by
personal delivery; b) at the time of transmission if such communication is sent by facsimile or by
Email; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if
such communication is sent through regular United States mail.
IF TO CONSULTANT:
C B Merchant Services
217 N. San Joaquin St.
Stockton, CA 95201
Tel: (209) 944-9001
Fax: (209) 944-0795
Email: Iguinn@cbmerchantservices.com
Attn: Linda Guinn, CEO/President
7
IF TO CITY:
City of Baldwin Park
14403 E Pacific Ave 2"d Floor
Baldwin Park, Ca. 91706
Tel: 626-960-4011
Email:rtam@baldwinpark.com
Attn: Rose Tam, Director of Finance
6.5. Attorneys' Fees. If litigation is brought by any party in connection with this
Agreement against another party, the prevailing party shall be entitled to recover from the
opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the
prevailing party in the exercise of any of its rights or remedies hereunder orthe enforcement of any of
the terms, conditions, or provisions hereof.
6.6. Goy rnip �.aw. This Agreement shall be governed by and construed under the laws
of the State of California without giving effectto that body of laws pertaining to conflict of laws. In the
event of any legal action to enforce or interpret this Agreement, the parties hereto agree thatthesole
and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County,
California.
6.7. 6gajUrun2DL Consultant shall not voluntarily or by operation of law assign,
transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's
prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void
and shall constitute a breach of this Agreement and cause for termination of this Agreement.
Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's
obligation to perform all other obligations to be performed by Consultant hereunder for the term
ofthis Agreement.
6.8. I i-1 ,rmiess. Consultant agrees to defend, indemnify, hold
free and harmless the City, its elected and appointed officials, officers, agents and employees,
at Consultant's sole expense, from and against any and all claims, demands, actions, suits or
other legal proceedings brought against the City, its elected and appointed officials, officers,
agents and employees arising out of the performance of the Consultant, its employees, and/or
authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense
obligation provided for hereunder shall apply without any advance showing of negligence or
wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be
required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors,
omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors,
and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and
appointed officials, officers, agents and employees based upon the work performed by the
Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or
not the Consultant, its employees, and/or authorized subcontractors are specifically named or
otherwise asserted to be liable. Notwithstanding the foregoing, the Consultant shall not be liable
for the defense or indemnification of the City for claims, actions, complaints or suits arising out of
the sole active negligence or willful misconduct of the City. This provision shall supersede and replace
all other indemnity provisions contained eitherinthe City's specificationsorConsultant's Proposal, which
shall be of no force and effect.
City shall indemnify, defend, and hold Consultant harmless from and against any and all
liability, demands, claims, losses, damages, recoveries, settlements, and expenses (including
without limitation reasonable attorney's fees) arising from or in connection with City providing
Consultant incorrect information in connection with Consultant providing debt collection services forthe
City and that Consultant may incur or sufferthat arise, result from or relate to any breach oforafailure
by the City to perform, any of their representations, warranties, and/or covenants, in this
Agreement.
6.9. rpt nt ac Consultant is and shall be acting at all times as an
independent contractor and not as an employee of City. Consultant shall have no power to incur
any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an
agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or
in any manner, represent that it or any of its or employees are in any manner agents or employees
of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of
Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
Compensation, and other payroll deductions for Consultant and its officers, agents, and
employees, and all business licenses, if any are required, in connection with the services to be
performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes,
assessments, penalties, and interest asserted against City by reason of the independent contractor
relationship created by this Agreement. Consultant further agrees to indemnify and hold City
harmless from any failure of Consultant to comply with the applicable worker's compensation laws.
City shall have the right to offset against the amount of any fees due to Consultant under this
Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly
pay to City any reimbursement or indemnification arising under this paragraph.
6.10. E- i i i i I ' ° ion. In the event that Consultant or any employee,
agent, or subcontractor of Consultant providing services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Consultant or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or
ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any
contribution to be paid by City for employer contribution and/or employee contributions for PERS
benefits.
6.11. In the event any claim or action is brought against City relating to Consultant's
performance or services rendered under this Agreement, Consultant shall render any reasonable
assistance and cooperation which City might require.
6.12. OwnersNo of_QpLgMpnta. All findings, reports, documents, information and data
including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by
Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and
remain the sole property of City. Consultant agrees that any such documents or information
shall not be made available to any individual or organization without the prior consent of City.
Any use of such documents for other projects not contemplated by this Agreement, and any use
of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to
Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and
expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for
other projects not contemplated by this Agreement or use of incomplete documents furnished by
Consultant. Consultant shall deliverto City any findings, reports, documents, information, data, in any
form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related
items as requested by City or its authorized representative, at no additional cost to the City.
Consultant or Consultant's agents shall execute such documents as may be necessary from time
to time to confirm City's ownership of the copyright in such documents.
6.13.1 ,tr ife �r s. Contractor shall identify reasonably foreseeable internal and
external risks to the privacy and security of personal information that could result in the
unauthorized disclosure, misuse, alteration, destruction or other compromise of the information.
Contractor shall regularly assess the sufficiency of any safeguards and information security
awareness training in place to control reasonably foreseeable internal and external risks, and
evaluate and adjust those safeguards in light of the assessment.
6.14. Conflict of I e Consultant and its officers, employees, associates and
subconsultants, if any, will comply with all conflict of interest statutes of the State of California
applicable to Consultant's services under this agreement, including, but not limited to, the
Political Reform Act of 1974 (Government Code Section 81000, of seq.) and Government Code
Sections 1090-1092. Consultant covenants that none of Consultant's officers or principals have any
interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or
degree with the performance of the services hereunder, including in any manner in violation of the
Political Reform Act. Consultant further covenants that in the performance of this Agreement, no
person having such interest shall be used by Consultant as an officer, employee, agent, or
subconsultant. Consultant further covenants that Consultant has not contracted with nor is
performing any services, directly or indirectly, with any developer(s) and/or property owner(s)
and/or firm(s) and/or partnership(s) owning property in the City and further covenants and agrees
that Consultant and/or its subconsultants shall provide no service or enter into any agreement or
agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or
partnership(s) owning property in the City prior to the completion of the work under this
Agreement.
6.15. rohibited m to meat. Consultant will not employ any regular employee of City
while this Agreement is in effect.
6.16.r ec In the event of an inconsistency in this Agreement and
any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the
extent this Agreement incorporates by reference any provision of any document, such provision
shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the
terms and conditions of this Agreement and those of any such provision or provisions so
incorporated by reference. this Agreement shall govern overthe document referenced.
6.17. Costs. Each party shall bear its own costs and fees incurred in the preparation
and negotiation of this Agreement and in the performance of its obligations hereunder except as
expressly provided herein.
6.18. Nq Third i This Agreement is entered into for the sole
benefit of City and Consultant and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right in, under or to this
Agreement.
6.19. LAggdj= Paragraphs and subparagraph headings contained in this Agreement are
included solely for convenience and are not intended to modify, explain or to be a full or
accurate description of the content thereof and shall not in any way affect the meaning or
interpretation of thisAgreement.
6.20. Mrae ts., Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
6.21. Waiver. The delay or failure of either party at anytime to require performance or
10
Compliance by the other of any of its obligations or agreements shall in no way be deemed a
waiver of those rights to require such performance or compliance. No waiver of any provision of this
Agreement shall be effective unless in writing and signed by a duly authorized representative of
the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in
respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect
to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.22. Se r ' ' y,,; If any provision of this Agreement is determined by a court of
competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect
the validity or enforceability of the remaining terms and provisions hereof or of the offending
provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement,
based upon the substantial benefit of the bargain for any party, is materially impaired, which
determination made by the presiding court or arbitrator of competent jurisdiction shall be binding,
then both parties agree to substitute such provision(s) through good faith negotiations.
6.23. C0QnterpgtJs and r i Si natumes, This Agreement may be executed in
one or more counterparts, each of which shall be deemed an original. All counterparts shall be
construed together and shall constitute one agreement. Counterpart written signatures may be
transmitted by facsimile, email or other electronic means and have the same legal effect as if
they were original signatures.
6.24. Corporate Au tority. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said
parties and that by doing so the parties hereto are formally bound to the provisions of this
Agreement.
6.25 _f x a e tuber. Consultant shall provide City with a complete
Request for Taxpayer Identification Number and Certification, Form W9, as issued by the
Internal Revenue Service.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their respective authorized officers, asofthe date first above written.
CITY OF BALDWIN PARK
A municipal corporation
Manual Lozano/Mayor Date
CONSULTANT
Linda Guinn/ President / CEO Date
11
EXHIBIT A
SCOPE OF SERVICES
The City will assign cases for collection to the Consultant on an as -needed basis after the City
has, for some time, attempted to collect the delinquent monies. For such cases, the City will then
cease its efforts to collect the delinquent payments and will assign the case to the Consultant.
The Consultant shall be responsible for the following:
1. Conduct all activities in an ethical manner and in compliance with all applicable
Federal, State and local laws, codes and regulations.
2. Address only those accounts which the City assigns..
3. When directed by the City, cease work on and return to the City all documentation
pertaining to any account that may have been previously assigned.
4. Ensure funds collected on the City's behalf are placed in a secured account
Funds collected shall be deposited in a timely manner. Payments remitted to the City
shall be completed in a timely manner, and include a report ledger showing the
amount paid, at least once per month.
5. Pertaining to each account, deliver to the City at least once per month a report
detailing the current status of the account, including a brief recap of the
successful Consultant's efforts to collect the funds.
6. Not initiate any legal action pertaining to any account without the prior written
permission of the City.
7. No compromise settlement shall be accepted by the Consultant without the
City's written consent
8. Ensure all records pertaining to any current or past accounts assigned are
available for audit by the City or its authorized representative at any time.
9. Provide electronic access to the unpaid accounts.
10. Guarantee the confidentiality, security, and safety of all files, documents,
computer files, etc.
11. Responsible for maintaining accurate records of all correspondence,
documents, accounting records, transactions and other relative evidence.
These records shall remain on file for a period of at least seven (7) years. All
records shall be made available to the City for review upon request.
12. No work shall be subcontracted without the prior written consent of the City.
13. Conduct skip tracing on delinquent accounts. Skips and mail returns require
special handling and are immediately referred to the Consultant's
comprehensive skip tracing team prior to commencing with collection efforts.
M
14. Submit status reports on a monthly basis and an annual report (on a fiscal year)
through June 30, reflecting the activity for the previous fiscal year. These reports
shall include data for each account detailing the value of the current debt, money
received, charges waived, interest charged, balance due and date of last payment.
A financial summary will also be required showing "period to date" and "year to date"
totals for pertinent information such as receipts, net accounts receivable, total
accounts receivable, and collection percentage. In addition, an aging report should
be available in summary and in detail.
15. Make a minimum of two written or telephone contacts for each account (unless the
account clears sooner) within sixty (60) days of receipt of account
16. Accept automated or manual transfer of delinquent payment information from the
City or other vendor's database. It is expected the agency will work, at no additional
cost, with the City and its software to ensure accurate and timely transmission of
data.
Collection Letter Service is an initial demand letter mailed to the address the City provides and
is scrubbed and NCOA screened to ensure deliverability of the notice. This initial notice
identifies the amount due to the City and appeals to the consumer to identify disputes, if any,
and requests payment in full. The Consultant's toll free number is provided to ensure ease of
contact and open communication to discuss payment arrangements. There is no charge on
amounts collected during the first thirty days.
The Consultant covers the entire collection process from initial contact to final resolution. Once
assigned for collections (or following the letter service period), their first contact consists of both
telephone and/or letter communication requesting payment in full and providing all the
necessary disclosures, as required by law. In addition to mailing collection notices on each
account assigned, predictive dialing technology ensures "live contacts" are being made on your
accounts. By utilizing a combination of TCPA Compliant predictive dialing, manual dialing and/or
messaging campaigns, the Consultant increases the likelihood of contacting the responsible
party to arrange for payment in full on your accounts. The Consultant recognizes that many
households are two income wage earners, consequently, we have extended business hours; we
are available all five (5) evenings per week till 7:00 p.m. including Saturday 8:00 a.m. to noon.
The Consultant's seventeen (17) collection specialists are courteous and tactful, but firm
enough to get the job done. Each account is evaluated individually based upon many factors;
amount referred, age of account, consumers financial situation and financial resources. The
Consultant is sensitive to customer concerns and in all cases where an error appears to have
been made, they will investigate to ensure that the collection action is correct and proper. The
Consultant is open to discussing payment arrangements with the consumer provided the
payment amount is reasonable and the financial situation has been verified.
In addition to extended business hours (evening shifts) and a bilingual staff, the Consultant
provides a number of instant pay -by -phone and web -based payment options which greatly
improves their success in collecting your accounts.
Unreasonable payment amounts or refusals to pay a valid claim on amounts over $2,000 will
be evaluated for legal action. With the City's permission, the Consultant will go the full extent of
the law to collect the City's account. With the City's authorization, the Consultant will advance
all court costs and attorney fees necessary to obtain a judgment, when warranted. The City will
save the out of pocket legal costs, as well as the hassle of small claims court. Once judgment
is obtained the Consultant will promptly lien the attachable assets.
13 `' 0
EXHIBIT B
FEE SCHEDULE
A. Letter Service - No fee letter service on amounts collected during the first thirty (30)
days after initial notice is mailed.
B. Regular Collection -19% of amounts collected; no collection, no charge
C. Court Action, if required - 22% of amounts collected; no additional costs to the City
D. Transfer of account to an Out of Area Agency (State) for Collection -22% of amounts collected
E. Any other costs involved in the collection process - None
14
EXHIBIT C
PROJECT SCHEDULE
The following Project Management Plan, Transition, Phase One and Phase Two of the
Implementation may be expedited. Subject to successful testing, the client implementation may
completed within five to seven working days dependent upon staff availability of the City of
Baldwin Park
Project Management Plan
Prior to the first referral of your accounts, C B Merchant Services (CBMS) will conduct a project
management review and start-up session with your department in order to establish the
following:
• A review of your service requirements and work standards, including reporting and all
related information, for compliance
• Review communication procedures and personnel
• Review quality control measures and procedures
• Review collection goals
• Confirm account placement volume, procedures, and time frames
Transition Phase Quality Control
During the transition phase, CBMS runs a series of internal quality control checks to ensure a
smooth transition for each client. Quality control occurs in two phases: (1) internal processes
and contractual requirements and (2) process testing and acceptance.
Phase One: Internal Processes and Contractual Requirements
CBMS runs a series of test accounts through our system based on each new client's
requirements, prior to the first placement of that client's accounts. This provides assurance that
all systems, from computers to the mailroom, are functioning properly.
Quality control checkpoints will include:
• Confirm all electronic data transmission protocols and interface requirements
• Submission and review of media
• Review reporting layouts and schedules
• Review all payment procedures
CBMS reviews all collection procedures with respect to contractual requirements during Phase
One. Any aspect of CBMS' proposed Business Plan that is not in strict compliance is modified.
New client quality control checkpoints include the following:
• Review and customization of all dunning and administrative notices
• Review all litigation preparation requirements and procedures
• Review all collection procedures and time frames
• Review performance goals
• Review and customization of reports including content, frequencies, and formats
• Review payment procedures
• Confirm client -specific training content
• Review quality control program interface
15
Phase Two: Process Testing and Acceptance
Upon approval of all of the above, CBMS will initiate all programming and procedural changes and
commence training updates. Each collector will be required to pass a written exam on any
specific requirements and procedures prior to assignment of City of Baldwin Park.
We believe that the most important aspect of quality control is preparation. A series of three test
contracts are run through our system based on your requirements, priorto the first placement of your
accounts. This process validates the proper customization and operation of all systems and
processes prior to receiving the first placementfile.
16
STAFF REPORT
ITEM NO.
(',,5ArN',,,r,ABRIEL
�- TO: Honorable Mayor and City Councilmembers
' ROF
� FROM: Rose Tam, Director of Finance
DATE: March 7 2018VALLEY
'
' SUBJECT: Accounting Related Policies and Procedures
r WNW
SUMMARY
The purpose of this staff report is to present updated accounting related policies and procedures as
recommended by the City's itidependem Miditors to the City Council for review and approval.
FISCAL IMPACT
None.
RECOMMENDATION
Staff recommends that the City Council review and approve the following accounting policies
and procedures:
1. Purchasing Policy and Procedures
2. Credit Card Policy and Procedures
3. Travel Policy and Procedures
4. Federal Awards Administration Policy and Procedures
5. ACH and Wire Transfer Policy and Procedures
BACKGROUND
During the prior years' audits, the City's independent auditors recommended that several of the
accounting related policies need to be updated. The Finance staff have reviewed and updated the
existing accounting related policies and procedures to incorporate the recommendations from the
auditors and to comply with the Office of Management and Budget (OMB) and the new Uniform
Guidance requirements.
LEGAL REVIEW
This report and the attachments have been reviewed and approved by the City Attorney as to legal
form and content.
ALTERNATIVES
None.
ITEM NO.
ATTACHMENTS
1, Purchasing Policy and Procedures
2, Credit Card Policy and Procedures
3, Travel Policy and Procedures
4m Federal Awards Administration Policy and Procedures
5. ACH and Wire Transfer Policy and Procedures
2
ATTACHMENT 1
City of Baldwin Park
Purchasing Policy and Procedures
Effective March 7, 2018
Purpose: The purpose of this policy is to establish procedures for the purchase of
supplies, services, and equipment at the lowest possible cost commensurate with
quality needed; to exercise positive financial control over purchases; and to clearly
define authority for the purchasing function.
It is the policy of the City of Baldwin Park (the City) to follow a practice of ethical and
responsible procedures related to purchasing, agreements and contracts, and related
forms of commitment. The purchase policy describes the principles and procedures
that all staff shall adhere to in the completion of their designated responsibilities.
When Grant Funds are Used to Fund or Partially Fund the Purchase
If grant funding will be used, it is the Program Manager's responsibility to ensure that all
applicable requirements of that funding are included in any
contract/agreement/amendment/change order. Additionally, it is the responsibility of the
Program Manager to ensure compliance with all applicable requirements of the funding,
including securing approval of grant prior to incurring any expenditure, approval of
eligible expenditures, and reporting requirements, etc.
Purchasing Guidelines and Procedures
All department directors shall have the authority to initiate purchases on behalf of their
department within the guidelines described in the City's purchasing policy. Department
directors may delegate purchasing authority to responsible individuals within their
department. Directors shall inform the Finance Department of all designated individuals
that may initiate/enter purchase requisition (PR) in the financial software system, Tyler
Incode 10. The Management Assistant of Finance will review the PR prior to the
approval of the Assistant Accounting Manager and/or Director of Finance. Once the PR
is approved, the Management Assistant in Finance will generate the purchase order
(PO), forward it to the Assistant Accounting Manager and/or Director of Finance for
review and approval, and then send it back to the requesting departments.
All purchase requests should be within the annual approved budget. All City purchases
exceeding $2,500 require a purchase requisition (PR), purchase order (PO), and at
least three (3) quotes except as otherwise provided in these policies and procedures.
Purchases and contracts for supplies and equipment do not constitute a public project
as defined by Cal. Pub. Cont. § 20161 shall require the following approvals:
1
Estimated Val.... .� ..... �_ .....�
ue of Contract Authority of Approval
Estim mm
w.�0to- ...
_ $10,000 per vendor per fiscal yearRespective Department Head
—1t o $24,999.99 per vendor per fiscal year Chief Executive Officer
Great p
Greater than $24,999 99 er fiscal year City Council
The above threshold approval level does not apply to the annual recurring maintenance
cost such as gas, electricity, telephone; multi-year contracts such as software program
annual maintenance, copiers, and annual audits that were already approved by the City
Council and included in the annual adopted budget.
All approved requisitions with all the required quotes and bids will be entered into the
accounting system "INCODE 10" by the Management Assistant/designated individuals.
At least three (3) quotes are required for purchases between $2,500 to $24,999.99.
Informal bids (at least three (3) written price quotations) and/or formal bids (RFP) are
required for purchase exceeding of $24,999.99. A PO will be issued by the Finance
Department only after the requisition has been approved at all levels.
The requisition must include the following information:
1. Vendor's name (Based on Form W-9 as submitted by Vendor)
2. Description of item (goods/services) being requested for purchase
3. General ledger account number (refer to the approved budget line item account
4. Amount of purchases (should not exceed the appropriated/approved budget
amount)
5. Quantity
6. Quotations (at least 3)
7. Approved staff report/contract/agreement for PR is required for more than
$24,999.99
8. All PRs must be approved by designated approver as mentioned above
9. All PRs should be approved electronically by the Assistant Finance Manager
and/or Finance Director for purchases of $5,000 and above
Vendor Files and Required Documentation
The Management Assistant/Accounts Payable Staff of the Finance Department shall
maintain an electronic vendor profile and create a profile for each new vendor from
whom the City purchases goods or services based on Form W-9.
Prior to issuing a PO for any vendor (regardless of whether a contract is involved), the
respective department shall request a completed and signed Form W-9 from the vendor
and submit it to the Finance Department/Management Assistant, and inform the vendor
to apply for a business license, if needed. Upon receiving the required documents, the
2
Finance Department/Management Assistant will issue and distribute the PO to the
respective departments.
Ethical Conduct in Purchasing
City officials and employees shall not make any attempt to realize personal gain directly
and indirectly through a purchase or service provided to the City, including but not
limited to the following:
1. City officials and employees or any member of their immediate family have any
financial interest in the purchase or service.
2. A business or organization, in which the City officials and employees or any
member of their immediate family have any financial interest, is involved in the
purchase or service.
3. Any other person, business or organization, with whom the City officials and
employees or any member of their immediate family is negotiating or has an
arrangement concerning prospective employment, is involved in the purchase or
service.
4. No City officials and employees operating a business outside of their current City
employment shall do business or provide a service for the City through their
outside employment.
5. Prohibit the sale of lien vehicles from City's contracted tow vendor(s) to the City,
City's affiliated entities, employees, and elected officials.
6. Any in-kind gift or contribution over $50 (annually) by any vendor to city
management or, city elected officials required to submit Form 700 shall be
reported on Form 700 as required by Law.
7. Any in-kind gift or contribution by any vendor to individual employees not covered
by Form 700 is prohibited. If such a gift is delivered, the employee shall turn it to
the Department Director who shall either return the gift. In the case of gift items
such as baskets, they may be raffled off at a City event or distributed among all
employees in the department.
8. Any in-kind gift or contribution over $100 by any vendor to a city event shall be
reported to the City Clerk's Office and available to the public on the City's web
site.
9. Expenditures of public funds for gifts or gift cards to employees and City officials
are not authorized. This includes gifts purchased for employee and City official
birthdays or other personal occasions except for city -sponsored events.
3
Voluntary collections from staff would be an acceptable way of purchasing
employee gifts.
10.Awards and recognitions to employees and City officials must be ars item of
tangible personal property (cannot be cash, cash equivalent, vacations, meals
lodging, theater or sporting event tickets, stocks, bonds).
11. External awards and recognition are appropriate for presentation to people or
organizations external to City staff. External awards shall be determined by the
City Council and CEO in advance.
Conflict of Interest Prohibited
No employee or council member of the City of Baldwin Park shall participate in the
recommendation, selection approval or administration of a vendor if a real or apparent
conflict of interest would be involved. Such a conflict would arise if a City Council
member, employee, or any member of his/her immediate family, his/her spouse/partner,
or an organization that employs or is about to employ any of the parties indicated
herein, has a financial or other interest in the vendor selected. In certain instances, the
City may not enter into contracts or do business with certain entities that are owned,
operated, managed by, or that employ officers of the City (California Government Code
section 87100 et seq.). An employee should not act as a principal or as an agent for a
firm that does business with the City for six (6) months after the separation from the
City.
Employees and council members of the City of Baldwin Park shall neither solicit nor
accept gratuities, favors, or anything of monetary value from vendors or parties to sub -
agreements, including campaign donations should the employee or council member be
aware that the vendor or party to sub -agreement is pursuing an interest in the City. If
unaware, once the interest is discovered, the employee and/or council member shall
recuse themselves from any decision-making or recommendation role.
Non -Discrimination Policy
All vendors/contractors who propose to perform any work or furnish any goods under
agreements with the City of Baldwin Park shall agree to the following principles:
1) Vendors/contractors will not discriminate against any employee or applicant for
employment because of race, religion, color sexual orientation or national origin,
except where religion, sex, or national origin is a bona fide occupational
qualification reasonably necessary to the normal operation of the
vendors/contractors.
2) Vendors/contractors agree to post in conspicuous places, available to employees
and applicants for employment, notices setting forth the provisions of this non-
discrimination clause. Notices advertisement and solicitations placed in
accordance with Federal laws or regulations shall be deemed sufficient for
meeting the intent of this section.
4
Awards to Debarred and Suspended Parties
The City of Baldwin Park will not make any award or permit (sub grant or contract) to
any party which is debarred or suspended or is excluded from or ineligible for
participation in Federal assistance programs. See Federal Award Policy for more
details.
Encumbrance of Funds
Except in the case of an emergency as determined by the CEO, the Department Heads
shall not request any PO for supplies or equipment unless there is an existing
unencumbered appropriation against which the purchase is to be charged.
Formal Contract Procedure
A. All contracts shall be by written contract with the lowest responsible bidder
pursuant to the public contract procedure prescribed in Municipal Code-§§ 34.27
through 34.33.
B. Where possible, preference shall be given to local bidders or vendors, if all other
factors in the bidding process are equal.
C. A clause shall be incorporated in vendor's contract to require that all donations,
gifts, and free services provided by the vendor outside of their service agreement
to any city elected officials, employee, City department, or City affiliated entities
or events be documented and reported to the City.
Notice Inviting Bids
Notices inviting bids shall include a general description of the articles to be purchased,
shall state where bid blanks and specifications may be secured, and the time and place
for opening bids. The purchasing officer shall publicize each notice inviting bids in such
manner as is calculated to advise all prospective bidders thereof.
A. Published Notices: Notices inviting bids shall be published at least ten (10)
business days before the date of the opening of the bids. Such notices shall be
published at least once in a newspaper of general circulation printed and
published in the City, or, if there is none, they shall be posted in at least three
public places for posting public notices.
B. Bidders' List: The department's purchasing officer shall also solicit sealed bids
from all responsible prospective suppliers whose names are on the Bidders' List
or who have requested their names to be added thereto. The purchasing officer
shall annually review the Bidders' List and the City's business license records,
and shall make appropriate efforts to update the Bidders' List to include
businesses located in the City.
5
C. Bulletin Board: The department's purchasing officer shall also advertise
pending purchases or sales by a notice posted on a public bulletin board in the
City Hall, on the City's official website, and other appropriate electronic media.
Bidder's Security
When deemed necessary by the department's purchasing officer, bidder's security may
be prescribed in the public notices inviting bids. The security shall be returned upon
rejection of a bid; provided, that the successful bidder shall forfeit his bid security upon
his refusal or failure to execute the contract within ten (10) days after the notice of
award of contract has been mailed, unless the City is responsible for the delay. The
City Council may, on refusal or failure of the successful bidder to execute the contract,
award it to the next lowest responsible bidder. If the City Council awards the contract to
the next lowest bidder, the amount of the lowest bidder's security shall be applied by the
City to the difference between the low bid and the second lowest bid, and the surplus, if
any, shall be returned to the lowest bidder.
Bid Opening Procedure
Sealed bids shall be submitted to the City Clerk's office and shall be identified as bids
on the envelope. Bids shall be opened in public at the time and place stated in the
public notices. A tabulation of all bids received shall be open for public inspection.
Rejection of Bids
In its discretion, the City Council may reject any and all bids presented and re -advertise
for bids.
Award of Contracts
Contracts shall be awarded by the City Council to the lowest responsible bidder, except
as otherwise provided in the City's Municipal Code.
Tie Bids
If two or more bids received are for the same total amount or unit price, quality and
service being equal and if the public interest will not permit the delay of re -advertising
for bids, the City Council may accept the bid it chooses or accept the lowest bid made
by negotiation with the tie bidders at the time of the bid opening.
Performance Bonds
The department's purchasing officer shall have the authority to require a performance
bond before entering into a contract in such amount as the department's purchasing
officer shall find reasonably necessary to protect the best interests of the City. If a
performance bond is required, the form and amount of the bond shall be described in
the notice inviting bids (refer to the City Municipal Code).
Professional Services and Specialized Services
0
Contracts for specialized services and professional services by persons, firms,
companies, or corporations shall be made subject to either the formal contract
procedure or the open market procedure, except that there shall be no requirement to
solicit bids.
The department's purchasing officer may consider in addition to cost, the experience of
the professional, the quality of work the processional has done, the ability of the
professional to complete the project in a timely manner, and the insurance carried by
the professional.
For all professional and specialized service contracts, the standard Consultant
Agreement shall be used and a separate "Scope of Work" attached. Once completed,
these documents shall be submitted to the City Attorney for review and approval.
Special Provisions
A. Sole Source Purchases: A sole source purchase is one made from only one
source of supply or a purchase for which no advantage can be gained through
competitive bidding. Sole source purchases often arise because specifications
and requirements for the purchase are so distinct that only one possible source
can provide the purchase or meet established standards. This may be the case
with replacement parts for brand name machinery, equipment, or .vehicles.
However, it may also apply to a consultant whose skills are very unique to the
requested task and has prior experience fulfilling that need with the City to
accomplish the task with utmost efficiency. To be valid, the sole source must be
the only reasonably known source of supply meeting the bona fide specification
requirements. A sole source decision is not permitted merely upon the grounds
that such approach is the most convenient or that the subject is preferred by the
staff.
B. Cooperative Purchases: Cooperative purchasing is used by municipalities in
the purchase of goods and services. This arrangement offers the participants
significant economies of scale. Although one municipality may issue
specifications and receive bids, each entity independently executes its own
contract, administers the procurement function, and finances the purchase.
This is an acceptable practice that allows municipal agencies to "piggy -back" on
contracts for services and supplies issued by a wide range of other governmental
agencies. Cooperative purchasing agreements may be entered into with state,
local governments, and non-profit entities.
C. Emergency Purchases: The City is not required to engage in either informal or
formal competitive bidding in an emergency. The City Council delegates to the
CEO the authority to waive any procedures in the Purchasing Guidelines that are
not statutorily mandated when making emergency purchases of supplies,
equipment, materials or services. "Emergency Purchases" are those
procurements required to prevent the immediate interruption or termination of
necessary City services or to safeguard life, property or the public health and
welfare.
Contracts for Services
Whenever directed by the City Council to obtain administrative, legal, accounting, or
other professional or contractual services to be performed by a consultant, the CEO
or his/her designees shall issue request for proposals (RFP) or obtain written
request for qualifications (RFQ) from qualified persons authorized to perform the
services. He/she shall obtain a sufficient number of proposals to insure that the cost
thereof is consistent with the market. He/she shall thereafter select the lowest
responsible proposal, based upon a performance or qualifications selection matrix,
and offer the contract to the person. The City's NON -COLLUSION AFFIDAVIT-
CONTRACTOR/PROFESSIONAL SERVICES PROVIDER (EXHIBIT A) is required
to be attached to the proposed contract.
Uniform Construction Cost Accounting Procedures
In October 15, 2014, the City Council adopted Resolution No. 2014-038, A
Resolution of the City Council of the City of Baldwin Park, California, Adopting the
Uniform Public Construction Cost Accounting Procedures in Accordance with
Section 22000 to Section 22045 of the Public Contract Code.
Public project – as defined by the California Public Contract Code, is a project for the
construction, reconstruction, erection, alteration, renovation, improvement,
demolition, painting, repainting, or repair of any publicly owned, leased or operated
facility.
When contracting for public projects, the contract is awarded to the lowest
responsible bidder.
Dollar Thresholds
Value of Purchase— �....... _,
PO Level of Agreement
Purchase Method Required Approval Format
Under - Written Yes CEO CEO approved
$45,000 Quotes contract
......
$45,000- Informale.mm mee..�......�..
bid Yes CEO CEO approved
$175,000 process contract
Over ......_....,._.. Formal bide Yes City Council �..,,,....._.m_��
CEO approved
$175,000 contract
n
Levels of Bidding Required
1. Force account, negotiations, or PO — public projects up to $45,000
2. Informal bidding procedures — public projects up to $175,000/CEO authority
• Notice inviting bids must be mailed to construction trade journals
• Notice can also be provided to list created by City for category or work to
be bid
• Notice can be sent to any other contractors or construction trade journal
• If product/service is proprietary in nature, the City can limit notice to those
contract(s) that can provide such product or service
• Notices must be sent at least 10 days before the bids are due
• If all bids exceed $175,000, Council may adopt resolution to award
contract at $187,500 if it determines that City Cost estimate was
reasonable. Otherwise rebid pursuant to formal bidding.
• Award to lowest responsible bidder
3. Formal bidding procedures — public projects over $175,000
• Requires sealed bid procedure
• NON -COLLUSION AFFIDAVIT -BIDDER OF A PRINCIPAL CONTRACT
(EXHIBIT B) needs to be included in the bid package
• Notice must state time and place for receiving and opening of sealed bids
• Notice must be published at least 14 calendar days before opening of bid
in newspaper of general circulation
• Notice must be sent electronically to publications listed in the City's list at
least 15 days before opening of bids
• Additional notice may be provided
• Award to lowest responsible bidder
Information for Mailed Notice
When submitting notices for bids for jobs, the following information should generally
be included:
• Project title and contract number if applicable
• Cost range
• Location of site
• Who is taking bids — i.e., City of Baldwin Park Public Works Department
• Date and time bids are due
• Contact address, phone, and e-mail
• Architect's/Engineer's address and phone number if applicable
• Brief description of work to be done
0
• Location where plans may be obtained and if deposit is required/refundable
• Percentage of bid bond/percentage of performance bond/percentage of
payment bond
Use of Force Account
City Council may reject any bids presented if prior to rejecting such bids it declares
the project can be more economically performed by City employees and written
notice is provided to apparent low bidder.
10
EXHIBIT A
CITY OF BALDWIN PARK
NON -COLLUSION AFFIDAVIT -BIDDER OF A PRINCIPAL CONTRACT
To Be Executed By Each Bidder Of A Principal Contract
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
..._ being first duly sworn deposes and
says that he is the w.._...... (sole owner, a partner,
president, etc.) of . .. ............. —the party making the foregoing
bid; that such bid is not made in the interest of or behalf of any undisclosed person, partnership,
company, association, organization or corporation, that such bid is genuine and not collusive or sham,
that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or
sham bid, or that anyone shall refrain from bidding, that said bidder has not in any manner, directly or
indirectly sought by agreements, communication or conference with anyone to fix the bid price of said
bidder or of any other bidder, or to fix the overhead, profit, or cost element of such bid price, or of that
of any other bidder, or to secure any advantage against the public body awarding the contract or
anyone interested in the proposed contract; that all statements contained in such bid are true, and
further, that said bidder has not, directly or indirectly, submitted his bid price, or any breakdown
thereof, or the contents thereof, or divulged information or date relative thereto, or paid and will not
pay any fee in connection, therewith to any corporation, partnership, company, association,
organization, bid depository, or to any member or agency thereof, or to any other individual
information or date relative thereto, or paid and will not pay any fee in connection, therewith to any
corporation, partnership, company association, organization, bid depository, or to any member or
agency thereof, or to any other individual, except to such person or persons as have a partnership or
other financial interest with said bidder in his general business.
Signed:
Title:
Subscribed and sworn to and before me this. ............. day of , zxxx.
Seal of Notary
EXHIBIT B
CITY OF BALDWIN PARK
NON -COLLUSION AFFIDAVIT- CONTRACTOR/PROFESSIONAL SERVICES PROVIDER
To Be -Executed By Each Contractor/Professional Services Provider of a Principal Contract
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
�mmmmm _ „mmITIT w„µµ__µWIT being first duly sworn deposes and says that he/she is
the (sole owner, a partner, president, etc.)
of the party making the foregoing proposal of
services; that such proposal is not made in the interest of or behalf of any undisclosed person,
partnership, company, association, corporation, organization or the City of Baldwin Park (the City)
officials and employees or any member of their immediate family has a financial interest in the services,
that such contract is genuine and not collusive or sham, that said contract does not have any
advantage against the public body awarding the contract or anyone interested in the proposed
contract; that all statements contained in such contract are true. Further, said contractor has read the
City's.Purchasing Policies and Procedures and is in full agreement.
Signed:
Title:
Subscribed and sworn to and before me this.- m day of , zxxx.
Seal of Notary
ATTACHMENT 2
City of Baldwin Park
Credit Card/Gas Card and Other Charge Cards Policy and Procedures
Effective March 7, 2018
Purpose: The purpose of this policy is to establish standards and procedures for the
use of City issued credit cards (including gas card and other charge cards). City credit
cards are used to provide an alternative method of payment for designated City officials
and designated employees. This policy is developed to ensure that all credit cards
issued under agreements with the City of Baldwin Park (the City) serve a legitimate
business purpose and are adequately monitored by management for compliance.
In an effort to facilitate the conduct of official City business and ensure that City officials
are provided with the tools they need to serve the interests of the City, City Council
Members and Department Heads and/or their designees are provided with a City credit
card/gas card.
The use of credit cards is to allow City officials and or their designee's access to an
efficient and alternative means of payment for approved expenses. It is for the purpose
of making authorized small -dollar purchases, securing reservations, paying travel
expenses, and doing City business in the most efficient manner. The amount should be
under $2,500 per transaction except for emergency use and within the credit line limit.
The following City officials may be issued a City credit card:
• Mayor and City Council Members
• Chief Executive Officer
• Chief of Police
• Director of Community Development
• Director of Finance
• Director of Public Works
• Director of Recreation and Community Services
• Designees from the departments with the approval of Department Head and
CEO
• Gas card for police officers
1
Purchases
Credit cards shall only be used to purchase goods or services for the official business of
the City. Expenses charged to City credit cards must be actual, necessary, reasonable,
and incurred in the performance of official duties for the specific benefit of the City.
The following Purchases are NOT allowed:
• Alcoholic beverage/tobacco products
• Controlled substances e.g. prohibited & illegal drugs
• Personal items or loans
• . Purchases involving trade-in of City's property
• Rentals (other than short-term autos)
• Cash advances on credit cards
• Employee meals and entertainments not related to City business (approved city
events, workshop, training, conference).
The following Purchases are NOT allowed except for emergency as stated in the City's
Purchasing Policy and Procedures:
• Equipment and upgrades over $2,500
• Construction, renovation/installation
• Items or services on term contracts
• Maintenance agreements
• Telephone, related equipment, or services
• Consultants, instructors, and speakers contracted by the City
• Service/labor
Procedures
1. Credit cards may be requested by approving officials or their designees for the
prospective cardholders. The request must be in writing on the Credit Card
Request Form. (EXHIBIT 1). Approval is required by the CEO, Finance Director
and when necessary, the Department Director.
2. Authorized credit cardholders are determined by the CEO and department
head/director.
3. Upon receiving an approved request to issue a new credit card, the Finance
Department will return a memo to the new cardholder confirming their
supervisor's request.
4. If approved and prior to receiving the credit card, the new cardholders will be
required to sign the Cardholder Agreement (EXHIBIT 11) along with the copy of
the Credit Card/Gas Card Policy and Procedures indicating they have read and
2
agree to comply and accept the terms of the City's Credit Card/Gas Card Policy
and Procedures.
5. Credit cards are issued in the name of the City and the authorized cardholder.
Any annual fee, if any, is charged to the cardholder's cost center/department.
The cardholder will acknowledge the receipt of the credit card/gas card.
6. Credit card/gas card statements shall be reconciled with the vendor
receipts/invoices and submitted to the Finance A/P on a timely basis to avoid late
fee/penalty/interest charges. If statements are submitted for payment without
sufficient time to make a timely payment, interest/penalty/interest, if any, will be
charged to the cardholder's department.
7. Approving Officials (department director, Director of Finance and CEO) shall
review purchases and invoices to ensure compliance with these procedures.
8. All requisitions submitted for credit card/gas payments shall be approved by
appropriate management level and department director and CEO.
9. The claim for payment should include all receipts/invoices.
a. Failure to submit adequate documentation within one (1) month may
result in the City credit card being cancelled.
b. Any charge not substantiated by a receipt will result in the cardholder
reimbursing the City within one month. If no reimbursement is made to
the City, the amount(s) may be deducted from individuals' payroll and
credit card will be cancelled.
c. On an exception basis, if an original receipt has been misplaced, the
cardholder must attach a signed memo containing the date, vendor,
amount, and nature of purchase.
10. In the case of meals and meeting (for the City business only) related expenses,
each receipt must include:
a. The name of all persons involved in the purchase.
b. A description of the business purpose of the purchases, in accordance
with the Internal Revenue Service regulations.
11. All credit cards statements shall be signed by the cardholder and the department
director and CEO to attest to the accuracy and appropriateness of the
transactions.
Authorized officials and designees issued a credit card/gas card are responsible for
its protection and custody and shall immediately notify the Director of Finance if the
credit card/gas card is lost or stolen.
P
Termination of Cardholder Accounts
Upon termination of employment with the City, Cardholder accounts will be
immediately closed. Credit card/gas card will be collected during the Exit interview
process with Human Resources. Human resources will forward the credit card/gas
card to the Finance Department and the termination date for credit card payment
purposes. Cardholder shall report any pending charges as of the surrendering of the
card and shall assert that they have reported all charges.
Returns
In the event of returned merchandise or other credits, cardholders must check
subsequent statements for credit and attach the credit slip to the statement when
submitting the statement for payment. If a credit slip was not obtained, other
documentation explaining the return should be attached. If credit does not appear
by the second subsequent statement, the cardholder should contact the
Bank/Merchandise Holder.
Lost or Stolen Cards
It is the responsibility of the card holder to report lost or stolen immediately by calling
the Bank/Merchandise Holder, and notify the approving official (department director)
and the Finance Department immediately. If not reported immediately, the City may
be liable for fraudulent charges, which will be charged to the cardholder's
department.
Procurement Accounting Controls
A current list of credit cards/gas cards, authorized users, and credit limits shall be
kept on file by the individual department and the Finance Department.
Internal Accounting Controls
A current list of all credit card/gas, authorized users, and credit limits shall be kept
on file. The credit card is to be used only to make purchases for the legitimate
business of the City and must be used in accordance with the provisions of the credit
card policy and procedures and purchasing policy and procedures established by
the City.
The respective directors and/CEO are responsible for the review of purchases and
invoices to ensure compliance with the City's policies and procedures.
Credit card/gas card payments will be charged to the appropriate City Council or
department budget and should not exceed the approved annual line item allocations.
4
CITY OF BALDWIN PARK
CREDIT CARDS (INCLUDE GAS CARD and OTHER
CHARGE CARDS) REQUEST FORM
Date:
To: Director of Finance
From:
Type of Card:
For/User:
Department
Describe the purpose, justification, and importance of the requested credit/gas card:
Department Director Signature Date
CEO Signature
Date
EXHIBIT I
CITY OF TIALDWIN PARK CARDHOLDER AGREEMENT
I, _ , hereby acknowledge receipt of the following credit card
and/or gas card:
of credit card Credit c
(Type ) ( and and/or gas card number)
I understand that improper use of this card may result in disciplinary action, as outlined in the
City of Baldwin Park (the City) Personnel Rules, as well as personal liability for any improper
purchases. As a cardholder, I agree to comply with the terms and conditions of this agreement,
including the attached Credit Card Policies and Procedures.
I acknowledge receipt of said Agreement and Policies and Procedures and confirm that I have
read and understand the terms and conditions. I understand that by using this card, I will be
making financial commitments on behalf of the City and that the City will be liable for any
official business charges to the credit card/gas card company made on this card.
I will strive to obtain the best value for the City when purchasing merchandise and/or services
with this card.
As a cardholder of the City's credit card/gas card, I agree to accept the responsibility and
accountability for the protection and proper use of the card, as stated above. I will return the
card to the Director of Finance, upon demand, during the period of my employment. I further
agree to return the card upon separation of employment. I understand that the card is not to be
used for personal purchases. If the card is used for personal purchases, the City will be entitled
to reimbursement from cardholder of such purchases. The City shall be entitled to pursue legal
action, if required, to recover the cost of such purchases, together with costs of collection and
reasonable attorney's fees.
Signature: Date:
Cardholder
EXHIBIT II
City of Baldwin Park
Travel Policies and Procedures
Effective March 7, 2018
I. Purpose
ATTACHMENT 3
This policy is designed to establish guidelines for fair and reasonable allowances
for the City of Baldwin Park (the City) officials and employees while traveling
including overnight stay on official City business. This policy shall not apply for
commuter (local) training seminars and local City business expenses, nor is it
intended to supersede P.O.S.T. reimbursable travel policies established by the
State of California. The governing rule for all City travel expenses shall be
availability, economy, convenience, and propriety.
II. Policy
• The City shall provide reimbursement for expenses directly related to attendance
at approved conferences, seminars, meetings, and other, official
functions/purposes.
• Official travel is planned, budgeted, approved, and controlled at the Department
level, except in specific cases.
• Authorized travel approved in the annual budget requires no further approval
beyond the department level, if, however, it becomes apparent that the total travel
cost will exceed the adopted budget; the approval of the Director of Finance and/or
the CEO must be obtained.
• Unbudgeted, unplanned travel requests shall be submitted by the Department
Head to the Director of Finance who will forward the request to the CEO for
approval. Such requests shall include written justification for the following a) the
differences of the travel request and the budget; b) the reasons why the
unbudgeted travel is necessary for the Department's operations. This will include
a list of travel expenses and a "Request for Special Budget Appropriation", if
necessary.
• All employees must have the Travel Authorization and Expenditure Report
(Exhibit 1) completed and authorized by their Department Head. All out-of-state
travel requires CEO's approval prior to traveling.
• All City's authorized travel is paid directly by the City or reimbursed to the traveler
based in actual, itemized expenses or should be covered by the IRS per diem rate.
1
Travel Authorization and Expenditure Report is due within 30 days of travel to
Finance. Failure to submit the completed report within 30 days of the travel date
may forfeit all reimbursable travel expenses; if submitted beyond the 30 -day time
limit, special circumstances with a written explanation to the Director of Finance is
required for the late submission before the travel expense reimbursement request
is processed.
III. Procedures — Reimbursement Requirements
All travel related expenses is to be paid by the City officials and employees and
submitted for reimbursement according to the following categories and guidelines:
A. Airfare
The most economically available air coach fare will be considered a standard
practice, in as much as air travel is usually more economical in time and money
than other modes of transportation when making long distance trips. Round
trip tickets shall be purchased when practical and more economical.
B. Train Travel
The use of alternate forms of transportation, such as rail, shall be utilized as a
form of transit unless the cost of such service is greater than travel in a personal
or city vehicle or the use of such service is impractical.
C. Car Rental
Use of a rental vehicle shall receive prior approval by the Department Head or
CEO. Guidelines to follow when renting cars:
(a) Economy models must be rented unless more than two persons are
travelling together.
(b) When two or more employees are travelling, they should rent the most
economical vehicle available.
(c) Gasoline charges by the rental company are not reimbursable.
(d) Rental cars should be returned to the original rental location in order to
avoid costly drop-off charges.
(e) Upgrades are not reimbursable.
D. Mileage Reimbursement for Transportation
Compensation in the form of mileage reimbursement will be paid to individuals
for use of their private vehicle in lieu of a fixed monthly allowance when
appropriate. Mileage reimbursement would be based upon actual miles driven
and must also have the approval of the Department Head, or CEO. City officials
who have the City vehicle or receive mileage allowance are not entitled to
mileage reimbursement. Mileage reimbursement shall be based on IRS rate.
E. Mileage Reimbursement for Travel
Use of personal cars for out -of -City travel must be approved when the job
duties does not require routine travel. When personal automobiles are
approved as a mode of travel, reimbursement will be made based on the IRS
rate if the distance traveled is business related. The distance shall be
calculated based on the shortest distance from the City Hall or employee's
primary residence, to the point of destination whichever is less. Additionally,
gas or other transportation related costs shall not be reimbursed when mileage
reimbursement is utilized. When personal automobiles are approved, the total
allowance for the transportation shall not exceed the cost of the most
economically available air coach passage if such services are available, except
that when more than one individual (not including family members) travel in a
single car, the maximum limit for reimbursement will be equal to the sum of
their equivalent air fares.
Travel in City vehicles may be approved when circumstances warrant it. When
traveling in a City vehicle, receipts should be secured for the purchase of gas,
oil, and other supplies, if necessary. These amounts should be shown on the
expense report, with the notation that a City vehicle was used, indicating the
vehicle tag number.
Individuals who receive an auto allowance shall not receive additional
reimbursement for use of their personal automobile during travel and are not
eligible to utilize a City vehicle unless traveling more than 50 miles one way
from Baldwin Park City Hall or the employee's primary residence to the point of
destination, whichever is less.
F. Telephone/Fax/Internet/Cellular Phone Charges
Telephone and facsimile charges will be allowed only for official City calls and
facsimiles. Expenses incurred for use of internet services are not reimbursable
unless approved by the Department Head. Employees receiving
reimbursement for use of internet services are expected to use the most
economical method available, avoiding long-distance telephone charges,
excessive on-line time, Wi-Fi, roaming, etc.
G. Taxi/Shuttle/Public Transportation/Rapid Transit
City officials and employees should evaluate their individual circumstances and
select the safest, most economical alternative when traveling to and from all
destinations. Transportation to and from the airport (or other type of
transportation centers) should be accomplished by utilizing a hotel van or some
other general shuttle service. A taxi may be utilized when the cost of a shuttle
is higher than the taxi to the destination or when shuttle services are
unavailable. A car may be rented when a taxi or shuttle service is more
expensive or when the City officials or employees must be at several different
business locations that are not located near the hotel accommodations.
H. Registration Fees
Fees charged for registration at any convention or meeting are reimbursable
with prior approval and shall be submitted on a Direct Payment Request form
as well as on a Travel Authorization and Expenditure Report shall be
reimbursed and paid directly by the City.
I. Per diem
Day Trips: Internal Revenue Code (IRC) 162(a) states that meal expenses
reimbursed by an employer to an employee for travel away from home for less
than 24 hours where no overnight stay is required, represent taxable and
reportable income; therefore, the City will not reimburse for any meals on trips
lasting less than 24 hours.
Overnight Stay: Expenses for meals, tips, and incidentals will be reimbursed
on a per diem based on the current per diem rate schedule from IRS. The per
diem rate for the first and last travel day will be 75% of the IRS allowable
amount. In cases where the travel period must be extended and a per -diem
has already been issued, a Direct Payment Request form must be submitted
for per -diem to be paid for the additional travel days. No meal allowance is
provided for local travel, with the exception of travel away from the normal work
are for more than a 12 hour period. In such cases, the employee is entitled to
75% of the prescribed meals and incidental expenses
J. Lodging
Reimbursement for hotel accommodations shall be provided for multi -day
approved travel provided that it is greater than 50 miles away from the City Hall
or the employee's primary residence (whichever is less) exceptions may be
made for special circumstances when approved by the CEO and the
Department Director.
For one -day seminars, conference, or other travel, hotel accommodations are
not reimbursable unless approved in advance by the CEO and appropriate due
to the location or event schedule.
Hotel accommodations should be appropriate to the purpose of the trip.
Individuals are expected to use good judgment in the selection of lodging
accommodations offering competitive rates.
The City does not reimburse for lodging if the employee wishes to say one day
after the conference has been completed in the Pacific Time Zone. If the
conference is in the Mountain, Central or Eastern Time Zones, the employee
may travel the day after the conference has been completed. The hotel in which
the individual decides to stay should be located within walking distance to the
place of business, where possible, in order to minimize the need for
transportation, rental car, bus, trolley, etc.
4
TRA VEL AUTHORIZATION and EXPENDITURE REPORT
CITY OF BALD WIN PARK
EMPLOYEE NAME DEPARTMENT/DIVISION FUND/COST CENTER/PROJ. # DATE
See below
Purnost/Justificati on (nrcludc name of daws, location, and if budgeled) .. .... .......
CONFERENCE/REG,
LODGING
AIR FARE/MILEAGE
N -A DIEM
TOTAL EST. EXPENSE
EMPLOYEE'S SIGNATURE I DATE
TRA VEL A UTHORIZA TION
$0.00
$0.00
$0.00 TOTAL AD V, REQUESTED $0.00
TRAVEL AUTHORIZATION APPROVALS
DEPT./DIV. HEAD SIGNATURE I DA—TE [ CITY MANAGER'S SIGNATURE
EXPENSE REPORT
DEscRjyr1(',1N EDUC./FRAINING MTG!
CONF./REG/
Lt: DGINO
AIR FARE/MILEAGE
PER DIEM 60
TOTALS $0.00 1 $0.00 1 $0.00
I acknowledge that this request is for the reimbursement of expenses incurred during the conduct
of authorized City business and that all advances and allowances have been accounted for on this
statement. Furthermore, travel expenses incurred were authorized by the CEO as required.
Signatures Date
Emp,/Council Member
Dept./Div. Head
City Manager
EXHIBIT 1
I
01311 . TOTAL
SUPPLIES OTHER
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00 1 $0,00 $0.00
ATTACHMENT 4
City of Baldwin Park
Policy and Procedure for Federal Awards Administration
Effective March 7, 2018
Grant Administration
The purpose of this policy is to establish procedures for administrating federal awards
within the guidelines. These guidelines include: general concepts and framework for
seeking and managing grant programs; identify roles and responsibilities in managing
grant programs; and set policy in complying with Single Audit Act requirements. The City
of Baldwin Park (the City) does not have a centralized grants department, therefore it is
the responsibility of each department obtaining a grant to care for and be familiar with all
grant documents and requirements. If a grant is Federal, the department should
immediately notify the Director of Finance for inclusion in the City's Single Audit. For the
purpose of this policy, "Program Director" applies to the individual within a given
department who will be responsible for the grant, and the "Administrator" applies to the
federal grant agency.
1. Grant Development, Application, and Approval
a. Legislative i�aive A rov�al — Once the grant plan is developed and the application is filed
with the granting agency, legislative approval is required. If such legislative
approval is not specifically required by the written terms of the grant, then the
Department Director may, at his or her discretion, approve grant applications. In
this case, a copy of the application shall be sent to the Administrator's office. If an
award is given, a copy of the signed agreement shall also be furnished to the
Administrator's office and the City's Director of Finance. (Electronic copies are
preferable).
b. Matching Funds — Grants that require City matching funds must be coordinated
with the Administrator's office. Available funds must be identified within the existing
budget. Budget adjustments can also be required for the match. Depending on
the nature of the grant, further discussion and long-term planning must be done
before applying for a grant. For example, when a grant establishes a level of
service that cannot be maintained once the grant funds are depleted, there must
be careful planning before applying.
c. Grant Buds — The granting agency requires the submission of an expenditure
budget for most grants. The department head should review this requirement prior
to submission and provide the personnel. All related cost projections should be
given to the City's Director of Finance for the budget preparation.
2. Grant Program Implementation
a. Notification and Acce tance of an Award — Official notification of a grant award is
typically sent by a funding agency to the program director and/or other designated
officials in the original grant proposal. However, the authorization to spend grant
funds is derived from the City Council and/or the Board members through the
approval of a grant budget. This is done with the adoption of the Government -
wide operating budget, as the grant budget is a component of such.
b. Establishment of Accounts — The department that obtained the grant will provide
the Administrator's office with information needed to establish revenue
and expense accounts for the project. Ordinarily, this information will include a
copy of both a summary of the project and the budget.
C. PUrchasinq Guidelines — All other Government purchasing and procurement
guidelines apply to the expenditure of grant funds. The use of grant funds does
not exempt any purchase from the City's purchasing requirements. All typical
paperwork and bidding requirements apply. All required staff approvals apply.
When in doubt, the Program Director should contact the Administrator's office for
further assistance.
3. Financial and Budgetary Compliance
a. Monitoring Grant Funds — The financial software, Tyler Incode 10, is considered to
be the City's "official" accounting system. Ultimately, the information in this
system is what will be audited and used to report to governing boards.
Program Directors shall use inquiries and reports generated directly from the
accounting system to aid in grant tracking. If any "off -system" accounting records
are maintained, it is the responsibility of the Program Director to ensure that the
program's internal records agree to the City's accounting system. Departments
may use some internal mechanism (such as a spreadsheet) to monitor grant
revenues, expenditures and budgetary compliance. However, all such financial
information will also be recorded and maintained in the City's accounting system.
b. Fiscal Year — Occasionally, the fiscal year for the granting agency will not coincide
with the City's fiscal year. This may require adjustments to the internal budget
accounts and interim financial reports as well as special handling during fiscal year-
end close. It is the responsibility of the department head to oversee their grant
budgets within his/her department and to bring any discrepancies to the attention
of the Administrator and Director of Finance immediately.
c. Grant Buds is — When the accounting structure for a grant is designed, it will
include the budget that was prepared when the grant application was submitted.
The terms of each specific grant will dictate whether any budget transfers between
budgeted line items will be permitted. In no case will the Program Director be
2
authorized to exceed the total budget authority provided by the grant.
If grant funds have not been totally expended by fiscal year-end, it is the
responsibility of the Program Director to notify the Director of Finance that grant
budget funds need to be carried forward to the new fiscal year, and to confirm the
amounts of such carry -forwards. This can be done during the City's normal annual
budgeting process. Carry -forwards of grant funds will be subjected to maximum
allowable amounts/percentages based on the grant award agreement and/or the
Uniform Guidance Compliance Supplement.
d. vital Assets — The City is responsible for maintaining an inventory of assets
purchased with grant monies. The City is accountable and must make them
physically available for inspection during any audit. The Director of Finance must
be notified immediately of any sale of these assets by the Program Director.
Customarily, the proceeds of the sale can only be used on the grant program that
purchased them. In most cases, specific governing regulations can be found in the
original grant.
The Program Director overseeing the grant will coordinate this requirement. All
transactions that involve the acquisition or disposal of grant funded capital assets
must be immediately brought to the attention of the Director of Finance.
4. Record Keeping
a. Audit "work Pam-- The City's external auditors audit all grants at the end of
each fiscal year. The department who obtained the grant will prepare the required
audit work papers. These will then need to be sent to the Director of Finance
within a reasonable time following year end. The Finance department will maintain
copies of all financial related grant documents.
b. Record lee i'n Fie uirernents — Grant record keeping requirements may vary
substantially from one granting agency to another. Consequently, a clear
understanding of these grant requirements at the beginning of the grant process is
vital. The Program Director within a department applying for a grant will maintain
copies of all grant draw requests, and approved grant agreements (including
budgets). The Finance department will maintain copies of all financial related grant
documents.
Uniform Guidance Compliance Supplement - General Information
Please see the City's Code of Ordinances and/or Policies on the City of Baldwin Park
website for a full listing of policies.
Uniform Guidance Compliance Supplement - Activities Allowed/Un-allowed and
Allowable Costs/Cost Principles
The requirements for allowable costs/cost principles are contained in the Uniform
Guidance, program legislation, Federal awarding agency regulations, and the terms and
conditions or the award.
In order to ensure compliance with these requirements, the City has implemented
the following policies and procedures:
All grant expenditures will be in compliance with the Uniform Guidance, State law, City
Government policy, and the provisions of the grant award agreement will also be
considered in determining allow ability. Grant funds will only be used for expenditures
that considered reasonable and necessary for the administration of the program.
2. Grant expenditures will be approved by the Program Director and Department Head
when the bill or invoice is received. The terms and conditions of the Federal Award will
be considered upon approval. Accounts payable disbursements will not be processed
for payment until all necessary approval has been obtained.
2. Payroll costs will be documented in accordance with the Uniform Guidance.
Specifically, compensation for personal services will be handled as set out in §200.430
and compensation for fringe benefits will follow §200.431 of the Uniform Guidance.
Uniform Guidance Compliance Supplement - Cash Management
Source of Governing, Requirements — The requirements for cash management are
contained in the Uniform Guidance, program legislation, Federal awarding agency
regulations, and the terms and conditions or the award.
In order to ensure compliance with these requirements, the City has implemented
the following policies and procedures:
1. Most of the City's grants are awarded on a reimbursement basis. As such, program
costs will be expended and disbursed prior to requesting reimbursement from the
grantor agency. If Federal grant funds are received first, time must be minimized for
the elapse between receipt of Federal funds and disbursement to
contractors/employees/sub-recipients according to §200.302 (6) of the Uniform
Guidance.
2. Cash draws will be initiated by the Program Director who will determine the appropriate
draw amount. Documentation of how this amount was determined will be retained.
Payments and travel costs will be handled in a manner consistent with the City's
existing Purchasing and Travel Policies and Procedures in accordance with §200.305
(payments) and §200.474 (travel costs) of the Uniform Guidance.
3. The physical draw of cash will be processed and recorded in the City's accounting
system as prescribed by the grant agreement.
4. Supporting documentation or a copy of the cash draw paperwork will be filed along
with the approved paperwork described above by the Finance Department and the
grant receiving department. The paperwork will be retained for audit purposes.
4
Uniform Guidance Compliance Supplement - Eligibility
Source of Governing Requirements — The requirements for eligibility are contained
in program legislation, Federal awarding agency regulations, and the terms and
conditions of the award.
Additional Policies and Procedures
The following policies and procedures will also be applied, to the extent that they do not
conflict with or contradict the existing City/Board policies.
1'. Federal grants will only benefit those individuals and/or groups of participants that are
deemed to be eligible.
2. Initial eligibility determinations will be made by the Program Director based on the grant
award/contract. Sufficient documentation to support these determinations will be
retained and made available to administration, auditors, and pass-through or grantor
agencies, upon request. It is the receiving grant department's responsibility to maintain
complete, accurate, and organized records to support eligibility determinations.
Uniform Guidance Compliance Supplement - Equipment and Real Property
Management
Source of Goverr�ing Re uirements — The requirements for equipment are contained in
the Uniform Guidance, program legislation, Federal awarding agency regulations, and the
terms and conditions of the award.
Additional Policies and Procedures. The following policies and procedures will also be
applied, to the extent that they do not conflict with or contradict the existing policies.
In order to ensure compliance with these requirements, The City has implemented
the following policies and procedures:
1. All equipment will be used in the program for which it was acquired through Federal
grants.
2. When required, purchases of equipment will be pre -approved by the grantor or
pass-through agency. The Program Director will be responsible for ensuring that
equipment purchases have been previously approved, if required, and will retain
evidence of this approval.
3. Property/Equipment records will be maintained by the Finance department. A physical
inventory shall be taken every two years, and an appropriate system shall be used to
safeguard assets.
4. When assets with a current per unit fair market value of $5,000 or more are no longer
needed for a Federal program, a request for written guidance shall be made from the
grantor agency as to what to do with the property/equipment prior to sale or relocation.
The City shall abide with the requirements set out in §200.311 and §200.313 of the
Uniform Guidance in this regard. If a sale will take place, proper procedures shall be
used to provide for competition to the extent practical and result in the highest possible
return.
Uniform Guidance Compliance Supplement - Matching, Level of Effort and
Earmarking
Source of Governina IPe uirements — The requirements for matching are contained in the
Uniform Guidance, program legislation, Federal awarding agency regulations, and the
terms and conditions of the award. The requirements for level of effort and earmarking
are contained in program legislation, Federal awarding agency regulations, and the terms
and conditions of the award.
The City defines "matching", "level of effort", and "earmarking" consistent with the
definitions of the Uniform Guidance Compliance Supplement:
1Mr'lgtgh 2g or cost sharing includes requirements to provide contributions (usually non -
Federal) or a specified amount or percentage of match Federal awards. Matching may be
in the form of allowable costs incurred or in-kind contributions (including third -party in-kind
contributions).
.Level of effotf includes requirements for (a) a specified level of service to be provided from
period to period, (b) a specified level of expenditures from non -Federal or Federal sources
for specified activities to be maintained from period to period, and (c) Federal funds to
supplement and not supplant non- Federal funding of services.
EarMt.kog includes requirements that specify the minimum and/or maximum amount of
percentage of the program's funding that must/may be used for specified activities,
including funds provided to subrecipients. Earmarking may also be specified in relation to
the types of participants covered.
In order to ensure compliance with these requirements, the City has implemented the
following policies and procedures:
Compliance with matching, level of effort, and earmarking requirements will be the
responsibility of Program Director.
2. Adequate documentation will be maintained to support compliance with matching, level
of effort, and earmarking requirements. Such information will be made available to
administration, auditors, and pass-through or grantor agencies, as requested.
Uniform Guidance Compliance Supplement - Period of Performance
Source of_Qpy@minq Requirements — The requirements for period of performance of
Federal funds are contained in the Uniform Guidance, program legislation, Federal
awarding agency regulations, and the terms and conditions of the award.
6
In order to ensure compliance with these requirements, the City has implemented
the following policies and procedures:
1. Costs will be charged to the grant award only if the obligation was incurred during the
funding period unless pre -approved by the Federal awarding agency or pass-through
grantor agency.
2. All obligations will be liquidated no later than 90 days after the end of the funding period
or as specified by program legislation.
3'. Compliance with period of performance requirements will initially be assigned to the
Program Director. All A/P disbursements are subject to the review and approval of the
Program Director and Department Head.
Uniform Guidance Compliance Supplement - Procurement, Suspension and
Debarment
Source of Governing Requirements — The requirements for procurement are contained in
the Uniform Guidance, program legislation, Federal awarding agency regulations, and the
terms and conditions of the award.
The requirements for suspension and debarment are contained in OMB guidance in 2
CFR part 180, which implements Executive Orders 12549 and 12689, Debarment and
Suspension; Federal agency regulations in 2 CFR implementing the OMB guidance; the
Uniform Guidance; program legislation; Federal awarding agency regulations; and the
terms and conditions of the award.
In order to ensure compliance with these requirements, the City has implemented the
following policies and procedures:
1. Purchasing and procurement related to Federal grants will be subject to the City's
Purchasing Policy and Procedure.
21. Contract files will document the significant history of the procurement, including the
rationale for the method of procurement, selection of the contract type, contractor
selection or rejection, and the basis of contract price.
3. Procurement will provide for full and open competition.
4. No City officials, employees, or agent may participate in the selection, award, or
administration of a contract supported by a Federal award if he or she has, a real or
apparent conflict of interest. Such a conflict of interest would arise when City officials,
employees, or agent, any member of his or her immediate family, his or her partner,
or an organization which employs or is about to employ any of the parties indicated
herein, has a financial or other interest in or a tangible personal benefit from a firm
considered for a contract. City officials, employees, and agents can neither solicit nor
accept gratuities, favors, or anything of monetary value from contractors or parties to
7
subcontracts. If the financial interest is not substantial or the gift is an unsolicited item
of nominal value, no further action will be taken (refer to City's Purchasing Policy and
Procedure). Disciplinary actions will be applied for violations of such standards
otherwise.
5. The City will avoid acquisition of unnecessary or duplicative items. Consideration will
be given to consolidating or breaking out procurements to obtain a more economical
purchase. Where appropriate, an analysis will be made of lease versus purchase
alternatives, and any other appropriate analysis to determine the most economical
approach. The City will also analyze other means, as described in §200.318 of the
Uniform Guidance, in order to ensure appropriate and economic acquisitions.
6. The City is prohibited from contracting with or making sub -awards under covered
transactions to parties that are suspended or debarred or whose principals are
suspended or debarred.
"Covered transactions" include those procurement contracts for goods and services
awarded under a non -procurement transaction (i.e., grant or cooperative agreement)
that are expected to equal or exceed $20,000 or meet certain other specified criteria.
All non -procurement transactions (i.e., sub -awards to subrecipients), irrespective of
award amount, are considered covered transactions.
7. The City will include a suspension/debarment clause in all written contracts in which
the vendor/contractor will certify that it is not suspended or debarred. The contract will
also contain language requiring the vendor/contractor to notify the City immediately
upon becoming suspended or debarred. This will serve as adequate documentation
as long as the contract remains in effect.
8. The Program Director or designee will be responsible for a year-to-date transaction
report from the City's accounting system. Any vendor with accumulated transactions
equaling or exceeding $20,000 that is not subject to a written contract including a
suspension/debarment clause or for which a signed statement or suspension or
debarment is not on file will be subject to additional procedures. The Program
Director or designee will check the Excluded Parties List System (EPLS) maintained
by the General Services Administration (GSA) for the vendor name. A potential match
will be followed-up immediately. Each vendor searched on EPLS will be initialed on
the vendor transaction report and the report will be signed and dated on the first or last
page. The vendor transaction report will be retained as evidence of the control.
9. If a vendor is found to be suspended or debarred, the City will immediately cease to
do business with this vendor.
10. Executed contracts and signed quarterly vendor transaction history reports will be
retained and filed by the Program Director.
Uniform Guidance Compliance Supplement - Program Income
Source of Governina Requirement — The requirements for program income are found in
the Uniform Guidance, program legislation, Federal awarding agency regulations, and the
terms and conditions of the award.
In order to ensure compliance with these requirements, the City has implemented
the following policies and procedures:
Program income will include (but will not be limited to): income from fees for services
performed; the use or rental of real or personal property acquired with grant funds; the
sale of commodities or items fabricated under a grant agreement; and payments of
principal and interest on loans made with grant funds. It will not include interest on
grant funds unless otherwise provided in the Federal awarding agency regulations or
terms and conditions of the award.
2. The City will allow program income to be used in one of three methods:
a. Deducted from outlays
b, Added to the project budget
c. Used to meet matching requirements
Absent specific guidance in the Federal awarding agency regulations or the terms
and conditions of the award, program income shall be deducted from program
outlays.
3. Program income, when applicable, will be accounted for as a revenue source in the
same program code used in the City's accounting system as the Federal grant.
Uniform Guidance Compliance Supplement — Reporting
Source of Govern1p Re uirements — Reporting requirements are contained in the
following documents: Uniform Guidance, Performance reporting; 2 CFR section 215,
Performance reporting; 2 CFR section 215.51; program legislation; ARRA (and the
previously listed OMB documents and future additional OMB guidance documents that
may be issued); the Transparency Act; implementing requirements in 2 CFR part 170 and
the FAR; and previously listed OMB guidance documents; Federal awarding agency
regulations; and the terms and conditions of the award.
In order to ensure compliance with these requirements, City has implemented the
following policies and procedures:
1. Reports will be submitted in the required frequency and within the required
deadlines.
2, Reports will be completed using the standard forms (as applicable) and method of
delivery (i.e., email, grantor website, postal service, etc.).
1 Regardless of the method of report delivery, a copy of the submitted report will be
retained along with any documentation necessary to support the data in the report
by the granting department. The report will evidence the date of submission in order
to document compliance with timeliness requirements. This may be done either
physically or electronically.
4, Financial reports will always be prepared based on the general ledger using the
required basis of accounting (i.e., cash or accrual). In cases where financial data is
tracked outside of the accounting system (such as in spreadsheets or paper
ledgers), this information will be reconciled to the general ledger prior.to report
submission.
5. Any report with financial -related data will either be prepared or reviewed by the
Program Director and the Assistant Accounting Manager and/or Director of Finance
based on specific grant guidelines.
6. Preparation of reports will be the responsibility of Program Director and the
Accountant. All reports (whether financial, performance, or special) , must be
reviewed and approved by the Director of Finance (as applicable) prior to
submission. This will be evidenced by either physical signatures or electronic
timestamps of approval.
7. Copies of submitted reports with preparer and reviewer signatures and data will be
filed with supporting documentation and any follow-up correspondence from the
grantor or pass-through agency. Copies of all such reports will be made available to
administration, auditors, and pass- through or grantor agencies, as requested.
Uniform Guidance Compliance Supplement — Subrecipient Monitoring
Source of Governin Re uirements — The requirements for subrecipient monitoring are
contained in 31 USC 7502(f) (2) (B) (Single Audit Act Amendments of 1996 (Pub. L. No,
104-156)); Uniform Guidance, program legislation; 2 CFR parts 25 and 170, and 48 CFR
parts 4, 42, and 52 Federal awarding agency regulations; and the terms and conditions
of the award.
The City (Program Director) will review and oversee subrecipient activity and obtain a
copy of their single audit. Other oversight processes and procedures will be established
on a case by case basis, depending on grant requirements and the level of activity of the
sub -recipient.
Uniform Guidance Compliance Supplement - Special Tests and Provisions
Source of Governinq Requirements — The laws, regulations, and the provisions of contract
or grant agreements pertaining to the program
Additional Policies and Procedures. The following policies and procedures will also be
applied, to the extent that they do not conflict with or contradict the City's policies.
In order to ensure compliance with these requirements, City has implemented the
following policies and procedures:
10
The Program Director will be responsible for identifying compliance requirements for
special tests and provisions, determining approved methods for compliance, and
retaining any necessary documentation.
Uniform Guidance Compliance Supplement — Time and Effort
Reporting
Source of Governing„ l eQUirements — As a recipient of federal funding, the City is required
to comply with the requirements of Title 2 U.S. Code of Federal Regulations Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards.
Policy Statement:
1. Each employee whose time is committed to a federally sponsored program is required
to complete a time and effort report (timesheet) stated the name of the grant/program.
2. The City will use an "after -the -fact -effort" reporting system. This indicates that the
distribution of salaries and wages will be supported by time and effort reports
(timesheet).
3. Time and effort reporting shall reasonably reflect the percentage distribution of effort
expended by the City employees involved in federally funded grants. These reports
shall reasonably reflect the activity for which the employee is compensated and shall
include all activities an integrated basis. Time and effort reports must represent, in
percentage totaling 100%, a reasonable estimate of an employee's effort for the period
reported.
4. The Finance Department is responsible for the distribution, collection, and retention of
copies of all time and effort reports (timesheets).
Procedures:
The Program Director will identify and determine the particular employees that are
required to complete a time and effort based on the appropriation and approved grant
budget. The determination should be in accordance with the grant budget submitted
to the grantor.
2. City employees receiving a time and effort report shall complete with the actual
percentages of effort for the given period. They will sign the effort report to verify and
obtain the manager's signature.
3. The federal grant program distribution of wages/salaries for each employee should be
supported by the time and effort report which includes the actual effort and the
following:
11
• Employee Name
• Payroll Period
• Location
• Grant Name(s)/Fund#/Project#
• Payroll job code allocation number(s)
• Total hours paid during the pay period. Reports must account for all of the
employee's hours. This means total hours during the pay period which
includes the regular, overtime, sick, vacation, holiday, and/or any other hours
reported during the pay period.
• Hours worked during the pay period for each grant project, program or non-
federal activity. The report must reflect an "after -the fact" distribution of the
actual employee's hours. This means the number of hours worked on each
program if the employee worked on multiple programs.
• Supervisor/Program Director signature. The supervisor having first-hand
knowledge of the work performed by the employee will sign -off on the time
and effort report.
4. Each time and effort report shall be accompanied with documentation that provides
evidence of effort throughout the time and period of the report.
5. All employees must sign their own individual time and effort report. In addition, the
Program Director must review, verify and sign or approve electronically all effort
reports and must be submitted to the Department Head for approval and to the Finance
Department.
6. Any salary reallocation or adjustments resulting from time and effort reports will be
made as determined between the Finance Director and Program Director.
7. Evidence of salary reallocations (budget revisions) must accompany a modified time
and effort report.
8. The Granting department and Finance department will incorporate the time and effort
reports in the grant file and retain them for compliance purposes. These reports should
be completed in a timely manner and must be made available for audit.
12
ATTACHMENT 5
City of Baldwin Park
ACH and Wire Transfer Policy and Procedures
Effective March 7, 2018
Purpose
This policy is to establish guidelines for ACH and wire transfer policy and
procedures for the City of Baldwin Park (the City) to have effective check and
balance, internal control, prevent irregularities, and promote financial soundness
of the City.
ll. Procedures
AC H.,fQL Payro l
1.
2.
3.
4.
5.
6.
7.
Payroll Timesheets are prepared by the employees and submitted to the
supervisor and department head for approval.
Senior Finance Clerk (Payroll) receives, reviews, and verifies hours entered in
the payroll system. Finance does not have access to enter or modify pay rates
and benefits.
The payroll system will generate an edit report. The edit report is reviewed by
Senior Finance Clerk (Payroll) and verified by other Senior Finance Clerk prior to
finalizing the payroll.
A payroll ACH file and ACH register report are created and sent to the Assistant
Accounting Manager and Director of Finance for review and approval.
The Assistant Accounting Manager or the Director of Finance will send the
payroll ACH file and ACH register report to the Accountant/Management
Assistant for processing.
The Accountant/Management Assistant will upload the payroll ACH file to the
bank and confirm that the total in the file is equal to the total that was given by
the Senior Finance Clerk.
The Accountant/Management Assistant will make the transfer from the general
bank account to the payroll account to fund the payroll ACH after the approval of
the Assistant Accounting Manager/Director of Finance.
❖ The Accountant and the Management Assistant do not have access
to enter and process payroll. The Assistant Accounting Manager
and Director of Finance only have access for review and approval
but do not have access to enter payroll nor process ACH transfer.
Wire Transfers
1. Wire Transfers are for debt service payments to the fiscal agent/trustees and for
the employee contributions to ICMA and Nationwide for the 457 retirement plans,
Nationwide and Wageworks for health savings accounts. Wire transfer is also
used for City investments for sending funds to LAIF and City's authorized banks
and financial firms.
2. Debt service payments to the trustee occur twice a year. The invoice is sent to
the Finance Director for review and approval. The invoice is then given to the
Accountant to create the wire transfer on the Bank's online system.
3. 457 Retirement wire transfers occur twice a month and done by using a template
create on the Bank's online system.
4. Recurring transfers (i.e. bond payments) are made by using a template setup by
the Accountant. The template defines the payee, banking information, and limited
amounts that can be transferred based on the payment due with supporting
documentation. The template and any changes are required approval from the
Assistant Accounting Manager or the Director of Finance.
5. Non-recurring wire transfers are made by using a Free Form Wire Transfer setup
by the Accountant with the payee, banking information, and actual amount that
can be transferred based on approved supporting documentation after reviewed
and approved by the Assistant Accounting Manager or the Director of Finance.
6. The Assistant Accounting Manager or the Director of Finance will review and
approve the bank online file to verify the amount prior to the wire transfer. The
Accountant will provide the wire transfer confirmation along with the invoice to
the Assistant Accounting Manager or the Director of Finance for final review and
approval signature prior recording the transfer to the Cash Transfer Log.
7. All ACH/Wire transfer requests are required to submit with the WIRE/ ACH
TRANSFER REQUEST/AUTHORIZATION Form (see Exhibit A attached) to the
Assistant Accounting Manager or the Director of Finance for review and
approval.
❖ The Assistant Accounting Manager and Director of Finance only
have access for review and approval but do not have access to
initiate and modify the ACH and wire transfer.
0
CITY OF BALDWIN PARK
WIRE/ ACH TRANSFER REQUEST/AUTHORIZATION
DATE/TIME TRANSFER
NEEDS TO BE MADE
TRANSACTION NAME
DOLLAR AMOUNT TO BE
TRANSFERRED
TRANSFER FROM TRANSFER TO
VENDOR
BANK
VENDOR#
ABA NO.
ADDRESS
ACCT NO.
BANK
ABA NO,
ACCT NO,
GL ACCT #
GL ACCT #
GL ACCT #
GL ACCT #
GL ACCT #
GL ACCT #
WIRE INFORMATION
DATE OF WIRE:
CONF#:
AP#:
PAY PERIOD:
PAY ENDING:
PAY DATE:
NAME DATE
PREPARED BY
AUTHORIZED BY
TRANSFER MADE BY
AP PROCESSED BY
Exhibit
STAFF REP : W '
TO:
FROM:
ITEM NO.
Honorable Mayor and City Councilmembers
Gustavo Romo, Community Development Director
Victor Viramontes, Economic Development Management Analyst
DATE: March 7, 2018
SUBJECT: RENEWAL OF GRANT WRITING SERVICES CONTRACT
WITH CALIFORNIA CONSULTING, LLC
SUMMARY
The purpose of this staff report is to renew the contract for a single consultant services agreement with
California Consulting, LLC to continue seeking federal, state, and private grant funding opportunities for all
City departments. California Consulting, LLC will provide services for all grant writing purposes including;
discovery, research, unlimited grant writing and grant administration support.
FISCAL IMPACT
The cost to retain a grant writing consultant for a period of 12 months totals a maximum of $60,000 (at a
retainer in the amount of $4,900 per month plus reimbursable items at a max rate of $100 per month). The cost
will be appropriated from funds related to the grants applied for including but not limited to General Fund, Prop
A Fund, or Future Development Fund.
RECOMMENDATION
Staff recommends the City Council:
1) Approve the Consultant Services Agreement with California Consulting, LLC; and
2) Authorize the Director of Finance to appropriate funds to cover the cost related to the grants applied for
including but not limited to General Fund, Prop A Fund, or Future Development Fund; or
3) Provide staff direction.
BACKGROUND
In 2016, the City used the services of (2) two different grant writing firms to seek grant funding opportunities to
support a variety of City programs, capital improvement projects and services. The California Consulting, LLC
represented the (Public Works and Community and Economic Development) at a rate of $3,750 a month plus
reimbursables at a max rate of $200 a month. While Del Sol Solutions, LLC represented the Police and
Recreation and Community Services Departments at a rate of $4,500 a month plus reimbursables capped at
$100 per month.
Del Sol Solutions, LLC performed research and submitted a variety of grants for the Police and Recreation and
Community Services Department during the service agreement time period. California Consulting, LLC was
able to successfully secure a grant in the amount of $200,000.
At their City Council meeting on September 7, 2016 staff presented City Council with a 6 -month update on the
grant writing firms and requested direction to continue, modify, or end contract agreements with both firms.
City Council determined that the contract agreement with Del Sol Solutions would not be considered to
continue. California Consulting, LLC offered to represent the Recreation and Community Services and Police
Departments becoming the sole grant writing firm representing all City departments at a rate of $4,900 per
month plus reimbursables at a max rate of $100 per month.
Grant Writing Services Contract with California Consulting, LLC
March 7, 2018
Page 2
Subsequently, the City Council ratified the amended contract with California Consulting to pursue grants for all
City departments at their November 16, 2016 City Council meeting. The direction of the City Council was to
bring forth the service agreement with California Consulting, LLC for renewal.
At the City Council meeting on January 18, 2017 City Council approved a new Consultant Services Agreement
with California Consulting, LLC with an effective date of January 19, 2017 and a termination date of January
19, 2018. At the February 21, 2018 City Council meeting a new agreement was brought before Council to
continue contracting with California Consulting but it was requested that the item be continued to the March 7,
2018 meeting.
Staff is now bringing forth to City Council a new agreement with California Consulting, LLC for them to
continue providing grant -related services. The terms of the agreement continue to be a 12 -month agreement for
a monthly compensation of $4,900 per month plus reimbursable at a max rate of $100 per month for a total
agreement amount of $60,000.
Attached for City Council's review is California Consultant's "By the Numbers" report, which indicates an
overall return on investment of 170%.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ALTERNATIVES
The City Council may elect not to approve the Consultant Services Agreement with California Consulting,
LLC.
ATTACHMENTS
#1 — California Consulting, LLC Agreement
#2 — California Consulting, LLC "By the Numbers" report
a Consultlnq\Cel Con Staff Report 3w7-18.doc
GRANT WRITING SERVICES AGREEMENT
DATED: March 7, 2018
PARTIES: California Consulting, LLC, A California Limited Liability Company
(hereinafter the "Consultant"); and
City of Baldwin Park (hereinafter the "Client")
AGREEMENT:
The undersigned hereby agree to the following terms and conditions:
Section 1. Duties of C:onsultaA t: During the term of this Agreement,
Consultant shall provide the Client as follows:
a. Grant research, targeted grant research on projects specifically identified by the client,
identification of funding opportunities, and grant writing at direction of Client;
b. Offering Client general advice on matters involving funding mechanisms, grants
research, identification, and writing; and
c. Perform post -grant award administration on the grants which are awarded to the Client,
including the filing of required documents by the proscribed deadlines set by the
awarding entity.
d. Services listed above will be provided for all departments within the City of Baldwin
Park.
Section 2. 'hinie for I'efforn:rance of Duties: Notwithstanding any other
term or condition of this Agreement, Client specifically acknowledges that Consultant has other
clients and/or outside employment. Consultant shall have control over the time and manner of
performing its duties described in Section 1, and shall make available such time as it, in its sole
discretion, shall deem appropriate for the performance of its duties under this Agreement.
Section 3. Term of the A =�°ee'�ar�n�l: The effective date of this Agreement is
March 7, 2018 and shall continue until March 7, 2019, at which time the Client has the option to
continue the Agreement on a month to month basis allowing either party to discuss new terms at
any time. If Client continues on a month to month basis, all terms of this contract are valid and is
effect and a new Agreement is not required.
Section 4. Con sensation: Client shall pay Consultant $4,900 per month as
compensation for Consultant's services as described in Section 1. Consultant will provide Client
with a written invoice. Client agrees to pay invoice within 30 (thirty) days of receipt.
Section 5. , .wases: The Client agrees to reimburse the Consultant for
reasonable out-of-pocket expenses related to performing services on behalf of the Client. Such
expenses typically might include, but are not limited to, mileage, conference calls, copies, binding
costs associated with grant application preparation, postage, parking, travel, and lodging
expenses. Consultant will not request reimbursement for any expenses in excess of $100.00 each
month, without written authorization from Client. Consultant shall provide Client with a
description and supporting documentation for expenses with the invoice.
Section 6. Relataonshi .7: Consultant shall perform its services hereunder as
an independent contractor and not as an employee of the Client or an affiliate thereof. It is
expressly understood and agreed to by the parties hereto that Consultant shall have no authority to
act for, represent or bind the Client or any affiliate thereof in any manner, except as may be
agreed to expressly by the Client in writing from time to time.
Section 7. ConAAgntialit : Except in the course of the performance of its
duties hereunder, each party agrees that it shall not disclose any trade secrets, know-how, or other
proprietary information not in the public domain learned as a result of this Agreement. Similarly,
the parties agree that they shall not disclose or divulge this Agreement, or any of its term or
conditions to third parties, except as is necessary to perform the terms and conditions stated
herein.
Section 8. Indemnification: Each party shall defend any third party claim
against the other party arising from the death of or physical injury to any person or damage to the
indemnified party's property to the extent proximately caused by the negligence of the
indemnifying party or its agents or employees, and indemnify and hold harmless the other party
and its respective officers, directors, employees and volunteers from and against damages,
liabilities and reasonable costs and expenses, including reasonable legal fees incurred in
connection therewith. Consultant maintains liability insurance in the amount of one million
dollars.
Section 9. A, s &gnrnent: This Agreement shall not be assignable by either
party; provided however, that Consultant shall have the discretion to allocate its duties hereunder
to owners, affiliates, or employees of Consultant.
Section 10. No Guaranteed Result: Client acknowledges and agrees that
Consultant does not have control over third party decision makers, and therefore Consultant
makes no representations, warranties or guarantees that it can achieve any particular results.
Consultant, however, shall act in good faith toward the performance of its duties described above.
Section 11. prior A recaaniegts: This Agreement shall supersede any prior
agreements between the parties, and serves as the sole and only agreement between them. This
Agreement may only be modified by a writing signed by both parties.
Section 12. Governing Law: This Agreement shall be deemed to be a
contract made under the laws of the State of California and for all purposes shall be construed in
accordance with the laws of said State.
Section 13. Attor�iaj,,tees: The prevailing party in any action filed that
arises out of this Agreement shall be entitled to recoup their reasonable attorney's fees and costs
from the other party.
courier to:
Section 14. Notices: All notices will be sent via certified mail or overnight
Consultant at: California Consulting, LLC
214 Main Street, Suite 102
El Segundo, CA 90245
-2-
Client at: City of Baldwin Park
Attn: Shannon Yauchzee
14403 E. Pacific Avenue
Baldwin Park, CA 91706
Section 15. Termination: This Agreement may be terminated by either party
for any reason not in violation of federal and/or California State law upon thirty (30) days written
notice to the other party. Client shall compensate Consultant for all services rendered prior to the
date of termination. There shall be no liquidated damages in the event of termination under this
provision.
IN WITNESS THEREOF, this Agreement is executed on the dates set forth
below and effective on the date first set forth above.
"CONSULTANT"
"CLIENT"
California Consulting, LLC City of Baldwin Park
(A California Limited Liability Company)
0
Steven N. Samuelian, CEO Manuel Lozano, Mayor
®3®
, e Statei Premier
. Grant Writing Firm
and
City of Baldwin Park
By e Numhers
Home for Gooc12017-2018 CiLy Planning GrwiL $50,000
HCD Housing RclaLcd Parks Probrrmn $81,324
OTS Scicc,fivc Traffic EnforcemcnL PrograIn $70,000
National League of Chits CHAMPS Prograiii $25,000
OTS Pedestrian/Bicycic SafcLy Grant $40,000
Caltrans Systemic Safely Analysis ReporL $134,860
LA County Compcddvc Tree I'lauling GranL $200,000
Total Paid to CC
Overall Return on InvesLmenL
$102,184
170%
Total earned for City
$499,000
Per Working Day
$945
Working Days
528
As of 12131/17
ITEM NO.
STAFF RE PORTTO: Honorable Mayor and City tjli���i�eu ��r(s.°
1w1,ow FROM: Gustavo Romo, Community Development Director
TWE'
SA�Rl� i DATE: March 7, 2018
,VAS. EY
�SUBJECT: REQUEST FROM RUKLI, INC. (CAN 17-06) TO ADD
JANU
SECOND LOCATION FOR CANNABIS DISTRIBUTION OPERATION
(4150 PUENTE AVENUE) .................. --.-
SUMMARY
This report seeks City Council approval for a second location (4150 Puente Avenue) for an approved
cannabis operator (RUKLI, Inc.) presently approved under CAN 17-06 at 14824 Ramona Boulevard.
RECOMMENDATION
Staff recommends that Council approve the Change of Location application for RUKLI, Inc. (CAN 17-
06) to add an authorized location to operate an additional cannabis distribution operation at 4150 Puente
Avenue pursuant to Ordinance No. 1400, Section 127.09.
BACKGROUND/ANALYSIS
The City of Baldwin Park adopted Ordinance No. 1400 in 2017, which created Chapter 127, Medical and
Adult Use Commercial Cannabis, of Title XI, Business Regulations to the City of Baldwin Park
Municipal Code. RUKLI, Inc. was one of 15 cannabis businesses that was selected by the City Council
through a competitive process. RUKLI, Inc. focuses only on the distribution side of the cannabis
business, so no cultivation or manufacturing is proposed at either the previously approved or new
locations.
Per the "Change of Location" application submitted on March 1, 2018, staff finds that the applicant has
met the minimal submittal requirements. Per the City Attorney, the "Change of Location" application
and ordinance provisions under Section 127.09 (A -D) are also intended to add locations. The proposed
location is zoned Industrial Commercial, which permits cannabis operations with a Development
Agreement. As such, the current Development Agreement for 14824 Ramona Boulevard will be revised
and executed by the City Attorney should the City Council approve this request.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ALTERNATIVES
The City Council may elect to not approve the requested second location.
ATTACHMENT(S)
#1. Change of Location Application
#2. Ordinance No. 1400
APPLICATION FOR CHANGE OF LOCATION
1 of 3
APPLICATION FOR CHANGE OF LOCATION
SAL
FlUl Ola
THF This application pertains to the change of location of a Cannabis business. This
;K Application can only be used by a cannabis business already approved and permitted
SAN Csws by the Baldwin Park City Council. All fees paid are nonrefundable regardless of
vA L y y outcome.
o JAN" M1 Section 127.09 of the City's Municipal Code states that ..."No Licensee is authorized
to relocate to other areas or units within a building structure without first filing a
change of location application and obtaining approval from the City Council..."
Due to City staffing constraints, Applicants are directed to schedule appointments with the Planning Division to
submit applications. Otherwise, there is no guarantee that a city planner will be available to take in applications.
Applications may not be dropped off without review from a city planner. Further, no mailed or e-mailed
applications will be accepted.
Business Name: Rukli, Inc.
�s
Business Contact (Individual): Sharone "Shaun" Bershatski ° R
Business Contact Title: President
Business Contact Mailing Address: 4741 Firmament Ave., Encino, CA 91436
Primary Phone No.: 760-999-9000
Emergency Contact Name & Phone No.: Gregory Klibanov 310-486-8000
E-mail: shaun@ruklicorop.com
Please mark all applicable boxes below to identify which cannabis operation permits you have been
approved for by the Baldwin Park City Council.
❑ Cultivation: Square Footage:
❑ Manufacturing: Square Footage:
❑ Distribution: Square Footage 9800
Section A: Commercial Cannabis Business Description and Location
1. Proposed Location of Business (include APN's): 4150 Puente Ave. Baldwin Park, CA 91706
2. Name and Address of Property Owner: Albert Fritz Ehlers, 4150 Puente Ave., Baldwin Park,
CA 91706
APPLICATION FOR CHANGE OF LOCATIONPage 2 of 3
3. Name and Address of School Closest to Proposed Location: Baldwin Park High School
3900 Puente Ave, Baldwin Park, CA 91706
4. Description of neighborhood around the proposed location (i.e., surrounding uses, nearby sensitive
uses such as churches, schools, parks, or libraries) and transit access to site. A separate sheet may
be attached.
Building is located within a Commercial / Industrial area.
Plan Submittals (Plans shall be drawn to scale) shall be submitted within 60 days of any location approval by
the City Council. The Plans required are as follows:
5. Site Plan for each potential location. The Site Plan must be dimensioned and show the entire parcel,
including parking and additional structures.
6. Conceptual Building Elevations if new construction. If existing buildings, include any proposed exterior
building alterations if applicable.
7. Floor Plans, including any proposed interior alterations.
8. Vicinity Map. It is the Applicant's responsibility to prove to the City that the cannabis operation's location is
at least 600 feet from all sensitive uses and 50 feet from all residential zones. The measurement is from
property airspace line to property airspace line on each lot. However, in the case of commercial
condominiums, measurement is taken from the airspace property line.
9. Photos of the site and building(s) from all sides/directions.
Section B: Required Supplemental Information
This information is required for this application to be considered complete. Attach the following reports to the
amendment.
E] Neighborhood Compatibility Plan
Safety and Security Plan
❑ Air Quality Plan
Section C: Final Location Information
Multiple sites per application can be considered. Attach proof of ownership of the site or a signed, executed
lease document will also suffice.
Section D: STAFF USE ONLY (Essential Supplemental Information)
This information is required and you must submit this as part of meeting the requirements for a completed
application. Check the box evidencing that you have submitted and attached to this Application the items
described below.
❑ Suitability of the proposed property: Using the information provided by the Applicant in this Application,
Planning Staff must confirm that the proposed location(s) exceeds all buffer zones established in the
Cannabis Ordinance.
APPLICATION FOR CHANGE OF LOCATION
3of3
Suitability of security plan: Using the information provided by the Applicant in this Application, Planning
Staff must confirm that the Applicant's security plan includes the presence of security personnel on
premises or patrolling the premises twenty-four (24) hours per day. The Applicant's security plan must
demonstrate a method to track and monitor inventory so as to prevent theft or diversion of cannabis.
The Applicant's security plan must describe the enclosed, locked facility that will be used to secure or
store cannabis when the location is open and the steps taken to ensure cannabis is not visible to the
public. The Applicant's security plan must include measures to prevent the diversion of cannabis to
persons under the age of twenty-one (21).
Environmental impact: Application should indicate if the business uses renewable energy sources.
Section E: Fees
Please attach a cashier's check or money order made payable to the "City of Baldwin Park" for the following
fees:
�........� Application For Change of Location Fee: $1,000.00
Staff use only:
9
Date of Change of Location Application submRtal
(umber assigned to application:
Date fee received:
Date Proof of ownership was verified:
Planning Division
❑ Incomplete Change of Location Application
❑ Complete Change of Location Application
COMMERCIAL LEASE AGREEMENT
Clause 1. Identification of Landlord and Tenant
This agreement is entered into between Rukli, Inc. (Tenant) and Fritz Ehlers (Landlord).
Each Tenant is jointly and severally liable for the payment of rent and performance of all
other terms of this agreement.
Clause 2. Identification of Premises
Subject to the terns and conditions in this Agreement, Landlord rents to Tenant, and
Tenant rents from Landlord, for commercial purposes only, the premises located at
4150 N .Puente Boulevard, Baldwin Park, CA 91706, specifically, 9,800 square feet, on
the bottom floor.
The premises is divided up into two 4,900 square foot rentable areas, which will
not be available at the same time due to prior tenants and necessary clean up. For
purposes of this Lease, the areas will be identified as "Space One" and "Space Two".
Clause 3. Limits on Use and Occupancy
The premises are to be used only as commercial business. No living on the premises is
permitted. Landlord may enter property at a reasonable hour at any time to inspect the
said property.
Clause 4. Terms of Tenancy
The rental of Space One will begin on April, 1, 2018 and continue during the 5 year
lease term. The rental of Space Two, as well as the obligation to pay rent, will begin
when Landlord is able to deliver possession of Space Two clean, empty and free of
debris.
Tenant is granted two five year options to extend the lease term upon the same
conditions. Exercise of each option to extend must be in writing at least 90 days before
the end of the then existing term.
Clause 5. Payment of Rent
Tenant will pay to Landloro p monthly rent of $1.50/square foot, payable in advance of
the first day of each month for the first 12 months of the lease agreement, there after,
Landlord has the option to increase rent up to 3% annually after the first year for the
remaining 4 years. Delivery of Payment for rent will be paid to Fritz Ehlers. Security
Deposit is instructed on attached security agreement. $7,350 is the amount of deposit
which is refundable 15 days after term of 5 year lease. Building must be clean, empty
of all debris, and building not damaged. Tenant has to be up to date on rent. Any
damages or unpaid rent will be withheld from the deposit. See attached copy of deposit
agreement.
The $7,350 deposit for Space Two shall be paid when possession of Space Two is
delivered as set forth above.
Clause 6. Late Charges
If Tenant fails to pay the rent in full within 5 days after its due. Tenant will pay Landlord
a late charge as follows: $30/day.
Clause 7. Utilities
Tenant will pay all utility charges which include Electric, Gas, Trash, Water
Clause 8. Subletting
Tenant may not sublet at any time without written consent from Landlord.
Clause 11. Tenant's Maintenance Responsibilities.
Tenant will keep the premises clean, sanitary, and in good condition and upon
termination of the tenancy, the grounds need to be clean and all furnishings owned by
Tenant need to be removed, trash and debris must be clean.
Clause 12. Repairs and alterations by Tenant.
Except as provided by law or as authorized by the prior written consent of Landlord,
Tenant will not without Landlord change or alter prior conditions in building or on
grounds. Tenant shall have the right Landlord's consent to remodel, redecorate, and
make additions, improvements and replacements of and to all or any part of the Leased
Premises from time to time. Tenant shall have the right to place and install personal
property, trade fixtures and temporary installations, whether acquired by Tenant at the
commencement of the Lease term or placed or installed on the Leased Premises by
Tenant thereafter, shall remain Tenant's property free and clear of any claim by
Landlord. Tenant have the right to remove the same at any time during the term of this
Lease provided that all damage to Leased Premises caused by such removal shall be
repaired by Tenant .at Tenant's expense.
2
Clause 13. Storing in parking
1. Storage of Tenant's commercial vehicles is allowed in the parking lots. However, if
the City of Baldwin Park requires any additional permit to make such storage lawful
Tenant is responsible for obtaining such permit.
2. Trash cans and trash bin area need to be clean and emptied on a regular basis. No
hazardous material can be stored on premises.
Clause 14. Insurance
A. If the Leased Premises or any other part of the building is damaged by fire or other
casualty resulting from any act or negligence of Tenant or any Tenants agents,
employees or invitees rent shall not be diminished or abated while such damages are
under repair, and Tenant shall be responsible for the costs of repair not covered by
insurance.
B. Landlord shall maintain fire and extended coverage insurance on the Building and
Leased Premises in such amounts as Landlord shall deem appropriate. Tenant shall be
responsible, at its expense, for fire and extended coverage insurance on all of its
personal property, including removable trade fixtures, located in the Leased Premises.
C. Tenant and Landlord shall, each at its own expense, maintain a policy of policies of
comprehensive general liability insurance with respect to respective activities of each in
the Building with the premiums there on fully paid on or before the due date, issued by
and binding upon some insurance company approved by Landlord, such insurance to
afford minimum protection of not less than $1,000,000 combined single limit coverage of
bodily injury, property damage or combination thereof. Landlord shall be listed as an
additional insured on Tenant's policy or current Certificates of Insurance evidencing
Tenants compliance with this Paragraph. Tenant shall obtain the agreement of
Tenant's insurers to notify Landlord that a policy is,due to expire at least (10) days prior
to such expiration. Landlord shall not be required to maintain insurance against thefts
within the Leased Premises or the Building.
Clause 14. Right of First Refusal
Landlord grants Tenant the first right of refusal to rent additional space on the second
floor of the premises at 4150 N. Puente Boulevard, Baldwin Park, CA 91706, totaling
9,800 square feet.
Landlord grants Tenant the first right of refusal to rent 15120 Ramona Boulevard,
Baldwin Park, CA 91706, totaling 7,700 square feet.
3
Clause 15. City Approval Contingency
In the event the City of Baldwin Park does not allow Rukli, Inc. to operate its business at
the premises and Rukli, Inc. advises Fritz Ehlers of this fact before June 1, 2018, this
Agreement is void and Fritz Ehlers keeps the deposit and rent paid.
This agreement will be h leerau owner Fritz Ehlers and Rukli, Inc.
Signed Tenant Date:
3// /
Signed La idlcrd Date:IT
Witness Date:
4
Date of Deposit Agreement: March _, 2018
Fritz Ehlers
3100 Joy Street
Covina, CA 91722
(626) 945-2875
NON REFUNDABLE DEPOSIT AGREEMENT ONLY
I, Albert Fritz Ehlers, accept the non-refundable deposit of $7,350. This is a rental
deposit for the property at 4150 N. Puente Boulevard, Baldwin Park, CA 91706 (4,900
feet on bottom floor). Deposit will be paid at the time of possession.Tenant must take
possession of property at 90 days of signed agreement. If the building is available
before 90 days of signed agreement. If the building is available before 90 days Tenant
has option to move in earlier. If Tenant does not rent said property at 90 days Landlord
still keeps the Non-refundable deposit but has the option to rent said property to
someone else. When Tenant and Landlord sign the lease agreement the non-
refundable deposit then becomes a security agreement which will then be used as a
cleaning and security deposit as long as Tenant signs a 5 year lease agreement. This
deposit.can then be refunded accord';ng t+ the, building, being clean, empty of all debris
and building not damaged. Tenant must be up to date on rent. Then at that time the
deposit will be returned at the end of the term of the lease according to any damage or
unpaid rent that may be withheld from the security deposit. Any money due to Tenant
will be refunded 15 daysfter Tenant moves out.
This agreement will
Signed Tenant
Signed Tena
between owner Albert Fritz Ehlers and Rukli, Inc.
Dated: 3 LL1
Owner_...._.................. _._
Witness
Witness
f
Dated:
Dated:
Dated:
5
CANNABIS PERMIT APPLICATION RECEIPT
Completed and Signed Application
❑ Background Information for Principals #
❑ Receipt of Background Check and Live Scan
Pictures (2) of Each Applicant
Copy of Social Security Card #
Copy of Valid Driver's License
Signature of All Principals #
El Proof of Organizational Status (describe
1 —1
. Site Plan #
El Conceptual Building Elevations #
1-1 Floor Plans #
0 Vicinity Map
El Photographs
El Neighborhood Compatibility Plan
El Safety and Security Plan
El Air Quality Plan
E] Business Plan
El Background Check Authorization Form
EJ Live -Scan Request and Receipt
Proof of ownership of the site (Describ6
E] Written Evidence of Suitability of the Proposed Property
El Written Evidence of the Security Plan
CANNABIS PERMIT APPLICATION RECEIPT
❑ Written Evidence of the Suitability of the Business Plan and Financial Recordkeeping
Written Evidence Relating to Criminal History
�....� Written Evidence Relating to Regulatory Compliance History
❑ Written Evidence Relating to Good Legal Standing
❑ Written Evidence Relating to Community Engagement
E1 Written Evidence Relating to Renewable Energy Sources
L_ Written Evidence Relating to Labor Relations
Written Evidence Relating to Payment of Mitigation Fees
❑ Written Evidence Relating to Donation Toward a Police Officers Salary
❑ Live Scan Fee $48.00 for Each Principal (Total Submitted )
❑ Background Check Fee $937.50 for Each Principal (Total Submitted )
�m .. Cannabis Permit Application/Development A-greer-nent-f--,ee $ ;,85`T.,SC
li
�
I�
m
f If 1. P i R.9"
V " a
l I ( J
y
1
Receipt Issued By CAN Number D
1/vve acknowledge" the filing of this application and acknowledge that all the above information has
been submitted to the Baldwin Park Planning Division.
..... _.. _._.
"Ap Ip a�nfs.-Signa#ure Date
ORDINANCE NO. 1400
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF BALDWIN PARK, CALIFORNIA, ADDING CHAPTER
127, MEDICAL AND ADULT USE COMMERCIAL
CANNABIS, OF TITLE XI, BUSINESS REGULATIONS TO
THE CITY OF BALDWIN PARK MUNICIPAL CODE
WHEREAS, the City of Baldwin Park ("City") and Baldwin Park Municipal Code
(BPMC) currently does not allow medical and adult commercial cannabis cultivation,
manufacturing, and distribution uses; and
WHEREAS, since early 2017, in several City Council Study Sessions,there has
been discussion about amending the City's Municipal Code to allow and regulate
Cannabis Cultivation, Manufacturing and Distribution uses within the City of Baldwin
Park, provided development standards and a Development Agreement are included;
and
WHEREAS, the City of Baldwin Park held five (5) educational and public
outreach sessions at various locations throughout the City to bring awareness to the
community; and
WHEREAS, the educational and public outreach sessions were held at the
Baldwin Park Senior Center, the Baldwin Park Performing Arts Center, and the Baldwin
Park Arts and Recreation Center; and
WHEREAS, each educational and public outreach session had speakers from
the City as well as industry experts who presented information and were available to
answer any questions; and
WHEREAS, Sections 153.120.330.0 and 153.120.330.D should be deleted
because they are in conflict with the proposal to allow Medical and Adult Cannabis
Cultivation, Manufacturing and Distribution uses as proposed; and
WHEREAS, Section 15061(b)(3) of Chapter 3, Title 14 of the California Code of
Regulations (the "CEQA Guidelines") describes the general rule that CEQA only applies
to projects which "have the potential for causing a significant effect on the environment";
where it can be seen with certainty that there is no possibility that the activity in question
may have a significant effect on the environment, the activity is not subject to CEQA;
and zoning regulations do not constitute the approval of any development project, and
will therefore not result in any physical change in the environment; and
WHEREAS, on August 9, 2017, after conducting a properly noticed public
hearing, the Planning Commission adopted Resolution No. PC 17-13 recommending
that the City Council update the BPMC as it pertains to Medical and Adult Cannabis
Cultivation, Manufacturing and Distribution Uses; and
Ordinance No. 1400
Paqe 2
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Chapter 127, Medical and Adult Use of Commercial Cannabis, of
Title XI, Business Regulations shall hereby be added to the Baldwin Park Municipal
Code as follows:
CHAPTER 127. Medical and Adult Use Commercial Cannabis
127.01: Purpose .
A. The purpose of this chapter is to regulate all commercial cannabis activity
in the City of Baldwin Park, as defined in Section 26000 et seq. of the California
Business and Professions Code, to the extent authorized by state law and in a manner
designed to minimize negative impact on the City, and to promote the health, safety,
morals, and general welfare of residents and businesses within the city.
B. This article is further adopted and established pursuant to the specific
authority granted to the City of Baldwin Park in Section 7 of Article XI of the California
Constitution and Section 26000 of the California Business and Professions Code. These
regulations shall govern all commercial cannabis activity that occurs within the
jurisdiction of the City.
127.02: Definitions
Unless otherwise defined herein, the terms in this article shall have the same
meaning as set forth in the MAUCRSA ("Medicinal and Adult -Use Cannabis Regulation
and Safety Act") and any rules promulgated under it. In addition, the following terms
shall be defined as follows:
A. "Adult -Use Cannabis" means the use of cannabis for creational purposes
as distinguished from cannabis for medicinal purposes.
B. "Adult -Use Cannabis Licensee" has the same meaning as that term "A -
licensee" as defined by Section 26001(f) of the California Business and Professions
Code.
C. "Applicant" has the same meaning as that terms is defined by Section
26001(c) of the California Business and Professions Code.
D. "Cannabis" has the same meaning as that terms is defined by Section
26001(f) of the California Business and Professions Code.
E. "City" means the City of Baldwin Park, California.
F. "Chief Executive Officer" shall mean the Chief Executive Officer of the City
or a duly authorized designee.
Ordinance No. 1400
Page 3
G. "Code" means the Baldwin Park Municipal Code.
H. "Commercial cannabis activity" has the same meaning as that term is
defined by Section 26001(k) of the California Business and Professions Code.
I. "Cultivation site" has the same meaning as that term is defined by Section
26001(m) of the California Business and Professions Code.
J. "Day-care" means any child day care facility other than a family day care
home and includes infant centers, preschools, extended day care facilities, and school-
age child care centers.
K. "Distribution" has the same meaning as that term is defined by Section
26001(r) of the California Business and Professions Code.
L. "Enclosed locked structure" means a structure that(1) does not allow for
the visibility of the interior from the outside; (2) is secured with a non --residential lock; (3)
is completely surrounded on all sides by a wall (i.e., fully enclosed); and (4)• is roofed.
Enclosed locked structures may include greenhouses, provided that only the roof of the
greenhouse is made of transparent glass. All enclosed locked structures shall comply
with the city and state building codes, city and state fire codes, and all other applicable
laws.
M. "Good cause" for purposes of denying an initial license under this chapter,
for revoking a permit, or for denying a permit renewal or reinstatement, means at least
one- of the following:
1. The applicant has not obtained approval by the city council of a
development agreement setting forth the general terms for the operation of a business
under this chapter or a licensee breaches the terms of an applicable development
agreement.
2. The applicant or licensee has violated any of the terms, conditions,
or provisions of this chapter, state law, any regulations promulgated understate law,
any applicable local) ordinances or rules, or any special terms or conditions placed upon
its state license, local license., or permit;
3. The licensed premises has been or is operated in a manner that
adversely affects the public health, safety, or welfare of the immediate neighborhood in
which the establishment is located;
4. The applicant or licensee has knowingly made false statements,
misrepresentations or material omissions on an application form, renewal form, or any
other document submitted to the City;
5. The applicant or licensee's criminal history does not indicate that
the applicant or licensee is of good moral character; or the applicant or licensee has
been convicted of an offense that is substantially related to the qualifications, functions,
Ordinance No. 1400
Pa4e 4
or duties of the business or profession for which the application is made, except that, if
the local licensing authority has issued a local license to the applicant or licensee, the
City shall not consider any criminal history of the applicant or licensee that was
disclosed to or discovered by the local licensing authority prior to the issuance of the
local license and is confirmed by the applicant. For any criminal history that was not
disclosed to or discovered by the local licensing authority prior to the issuance of the
local license or that arose after the issuance of the local license, the City shall conduct a
thorough review of the nature of the crime, conviction, circumstances, and evidence of
rehabilitation of the applicant or licensee and shall evaluate the suitability of the
applicant or licensee to be issued a permit based on the evidence found through the
review. In determining which offenses are substantially related to the qualifications,
functions, or duties of the business or profession for which the application is made, the
City shall consider the factors as set forth in Section 26057(b)(4) of the California
Business and Professions Code;
6. The applicant or licensee is employing or allowing to volunteer any
person whose criminal history indicates that person is not of good moral character;
7. The applicant or licensee fails to allow inspection of the security
recordings, activity logs, or business records of the licensed premises by city officials; or
8. An applicant or licensee is a licensed physician providing written
recommendations to patients for cannabis.
N. "Good moral character" means having a personal history that
demonstrates the propensity to serve the public in the licensed area in a manner that
reflects openness, honesty, fairness, and respect for the rights of others and for the law.
In determining good moral character, the following standards apply:
1. A judgment of guilt in a criminal prosecution or a judgment in a civil
action shall not be used, in and of itself, as proof of an individual's lack of good moral
character. Such judgment may be used as evidence in the determination, and when so
used, the individual shall be notified and shall be permitted to rebut the evidence by
showing that, at the current time, he or she has the ability to and is likely to serve the
public in a fair, honest and open manner, that he or she is rehabilitated, or that the
substance of the former offense is not substantially related to the occupation or
profession for which he or she seeks to be licensed.
2. Notwithstanding Chapter 2 of Division 1.5 of the California Business
and Professions Code, a prior conviction where the sentence, including any term of
probation, incarceration, or supervised release is completed for possession of,
possession for sale, sale, manufacture, transportation, or cultivation of a controlled
substance, is not considered substantially related, and shall not be the sole ground for
denial of a local license, except that any of the following convictions shall be deemed
substantially related and may be the sole grounds for denying a local license or permit:
Ordinance No. 1400
Paqe 5
a. A felony conviction for hiring, employing, or using.a minor in
transporting, carrying, selling, giving away, preparing for sale, or peddling, any
controlled substance; or
b. A felony conviction for selling, offering to sell, furnishing,
offering to furnish, administering, or giving any controlled substance to a minor; or
C, A felony conviction for drug trafficking with enhancements
pursuant to Section 11370.4 or 11379.8 of the California Health and Safety Code.
d. Conviction for any controlled substance felony subsequent to
issuance of a permit shall be grounds for revocation of a permit or denial of the renewal
of a permit.
O. "Immature cannabis plant" means a cannabis plant, whether male or
female, that has not yet flowered and that does not yet have buds that are readily
observed by unaided visual examination. This is distinguished from a "mature" plant,
which has flowered and has buds.
P. "Licensed Premises" means the designated area on a single or
immediately adjoining parcel(s), as identified by valid street address and Assessor
Parcel Number, specified in an application for a permit under this chapter, which is
owned or in the possession of the applicant or licensee and within which the applicant
or licensee is applying for authorization to cultivate, manufacture, distribute, -test, or is
applying for multiple permitted uses, in accordance with the provisions of this chapter,
the MAUCRSA, any development agreement approved by city council, and any rules
adopted pursuant thereto.
Q. "Licensee" means a person who has been issued a commercial cannabis
business permit under this chapter for a Licensed Premises.
R. "Limited access area" means a building, room, or other area that is part of
the licensed premises whose access is limited to certain authorized persons.
S. "Manufacture" means to compound, blend, extract, infuse, or otherwise
make or prepare a cannabis product.
T. "Manufacturer" means a licensee that conducts the production,
preparation, propagation, or compounding of cannabis or cannabis products either
directly or indirectly or by extraction methods, or independently by means of chemical
synthesis, or by a combination of extraction and chemical synthesis at a fixed location
that packages or repackages cannabis or cannabis products or labels or relabels its
container.
U. "Medicinal cannabis" has the same meaning as that term is defined by
Section 26001(ai) of the California Business and Professions Code.
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V. "Medical cannabis business" means any person engaged in commercial
cannabis activity.
W. "Medicinal and Adult -Use Cannabis Regulation and Safety Act" or
"MAUCRSA" means Division 10 of the California Business and Professions Code.
"Outdoors" means any location within the City that is not within an enclosed
structure.
Y. "Owner" means any of the following, pursuant to Section 26001(al) of the
California Business and Professions Code:
1. A person with an aggregate ownership interest of 20 percent or
more in the person applying for a license or a licensee, unless the interest is solely a
security, lien, or encumbrance.
2. The chief executive officer of a nonprofit or other entity.
3. A member of the board of directors of a nonprofit.
4. An individual who will be participating in the direction, control, or
management of the person applying for a license.
Z. "Person" has the same meaning as that term is defined by Section
26001 (an) of the California Business and Professions Code.
AA. "Permit" means a "cannabis permit" that authorizes an entity to conduct
commercial cannabis activity under this chapter.
BB. "Physician" as used in this chapter, shall mean an individual who
possesses a license in good standing to practice medicine or osteopathy from the State
of California.
. CC. "State law" means and include California Health and Safety Code Section
11362.5 (Compassionate Use Act of 1996); California Health and Safety Code Sections
11362.7 to 11362.83 (Medical Marijuana Program Act); the California Attorney
General's Guidelines for the Security and Non -Diversion of Marijuana Grown for Medical
Use issued in August, 2008, as such guidelines may be revised from time to time by
action of the Attorney General; MAUCRSA, and all other applicable laws of the state of
California.
DD. "State license" has the same meaning as that term is defined by Section
26001(y) of the California Business and Professions Code.
EE. "State licensing authority" shall mean the Bureau of Cannabis Control
within the State Department of Consumer Affairs, the State Department of Public
Health, State Department of Food and Agriculture, or any other State agency
responsible for the issuance, renewal, or reinstatement of a State license issued
Ordinance No. 1400
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pursuant to Division 10 of the California Business and Professions Code or any state
agency authorized to take disciplinary action against such local license.
FF. "Written documentation" shall have the meaning set forth in Section
11362.7(i) of the California Health and Safety Code.
GG, "Youth center" means any public or private facility that is primarily used to
host social activities for minors, including, but not limited to, social service teenage club
facilities, video arcades, or similar amusement park facilities.
127.03: Relationship to Other Laws
Except as otherwise specifically provided herein, this chapter incorporates the
requirements and procedures set forth in Division 10 (commencing with Section 26000)
of the California Business and Professions Code. In the event of a conflict between the
provisions of this chapter and state statutes or regulations, State law controls.,
127.04: Outdoor Cultivation
It is hereby declared to be unlawful, a public nuisance, and a violation of this
chapter for any person owning, leasing, occupying, or having charge or possession of
any parcel within any zoning district in the City to use or allow such premises to be used
for the outdoor cultivation of cannabis plants.
127.05: Permitted Use
A. Cannabis businesses shall only be permitted to operate in the city
following issuance of a Permit approved by the City Council or staff designee and a
business license issued by the City in accordance with the criteria and procedures set
forth in Chapter 127 of this code and in compliance with the Baldwin Park Municipal
Code. No land -use entitlement, permit (including building permit) approval, site plan,
certificate of occupancy, zoning clearance, or other land -use authorization fora medical
cannabis business shall be granted or permitted unless it complies with the provisions
of this chapter and the applicable building standards and the Baldwin Park Municipal
Code. If there is a conflict between the requirements of another chapter in the Code and
this chapter, the requirements of this Chapter 127 prevail.
B. All persons who are engaged in or who are attempting to engage in
commercial cannabis activity in any form shall do so only in strict compliance with the
terms, conditions, and restrictions of the MAUCRSA, regulations promulgated under
MAUCRSA, the provisions of this Chapter 127, and all other applicable state and local
laws.
C. The Chief Executive Officer is authorized to make policies and procedures
consistent with the intent and spirit of this chapter concerning the applications, the
application process, the information required of applicants, the application procedures,
and the administration and procedures to be used and followed in the application and
process.
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127.06: Development Agreement Required
Prior to operating in the City and as a condition of issuance of a Permit, the
applicant shall enter into a development agreement with the City setting forth the terms
and conditions under which the facility will operate that is in addition to the requirements
of this chapter, including, but not limited to, public outreach and education, community
service, payment of fees and other charges as mutually agreed upon, approval of
architectural plans (including site plan, floor plan, and elevation, to conform with
manufacturing uses under the Baldwin Park Municipal Code), and such other terms and
conditions that will protect and promote the public health, safety, and welfare of all
persons in the City,
127.07: Permitted Zones: Distance and Other Conditions for Approval
No more than 15 (fifteen) Licensed Premises for each permitted use- may be
allowed, maintained, or operated in the City at any time, If there is a conflict between
the requirements of this chapter and any other chapter, the requirements of this chapter
shall prevail.
A. Manufacturing Site.
1. No manufacturing shall be located within 600 feet of a school,
day-care center, or youth center or within 50 feet of a residential zone.
2. Subject to the distance and other requirements of this chapter and
the Code, a licensed premises may only be located on a property within the Industrial (1)
and Industrial -Commercial (I -C) zones, and following the application for and granting of
a development agreement by the city council and a business permit in accordance with
this chapter. The proposed use shall comply with the minimum requirements set forth in
this chapter for distance separations between manufacturing sites and other specific
land uses.
3. All manufacturing of cannabis shall occur in an enclosed structure.
4. Licensed sites shall not exceed the 22,000 square feet authorized
pursuant to the controlling development agreement.
5. From a public right-of-way, there should be no exterior evidence of
the manufacturing of cannabis or manufactured cannabis except for any signage
authorized by this Code.
6, All licensed sites shall comply with the city's lighting standards
including, without limitation, fixture type, wattage, illumination levels, and shielding and
secure the necessary approvals and permits as needed.
7. All windows on the licensed premises of the manufacturing site
shall be appropriately secured and all cannabis securely stored,
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B. A licensed site, all operations conducted therein, and all equipment
used must be in compliance with all applicable state and local laws, including all
building, electrical, and fire codes.
9. If hazardous materials, flammable gas, flammable liquefied gas,
flammable and combustible liquids, or other flammable material, as those terms are
defined in CFC Section 202, are to be used in the processing of medical cannabis or
adult use, then the provisions of CFC Section 407 shall be applicable where hazardous
Materials subject to permits under CFC Section 50 (Hazardous Materials) are located
on the licensed premises.
10. Storage, use, and handling of compressed gases in compressed
gas containers, cylinders, tanks and systems shall comply with CFC Chapter 53.
Partially full compressed gas containers, cylinders or tanks containing residual gases
shall be considered as full for the purposes of the controls required. Compressed gases
classified as hazardous materials shall also comply with CFC Chapter 50 for general
requirements and CFC Chapter 53 addressing specific hazards, including CFC Chapter
58 (Flammable Gases), CFC Chapter 60 (Highly Toxic and Toxic Materials), CFC
Chapter 63 (Oxidizers, Oxidizing Gases and Oxidizing Cryogenic Fluids) and CFC
Chapter 64 (Pyrophoric Materials). A manufacturer shall prevent, control and mitigate
dangerous conditions related to storage, use, dispensing, mixing and handling of
flammable and combustible liquids shall be in accordance with CFC Chapters 50 and
57..
11. Licensed sites are permitted under this chapter under a Group F-1
(Factory Industrial Moderate -Hazard) Occupancy under the Fire Code. All new
construction shall be fire sprinkled per the Fire Code. For manufacturing sites that will
be sited in an existing structure, an automatic sprinkler system shall be provided
throughout all buildings containing a Group F-1 occupancy where one of the following
conditions exists;
a. A Group F-1 fire area exceeds 12,000 square feet.
b. A Group F-1 fire area is located more than three stories
above grade plane.
C. The combined area of all Group F-1 fire areas on all floors,
including any mezzanines, exceeds 22,000 square feet.
12. Suitability of the proposed property. Proposed property possesses
air scrubbers or a filtration system capable of eliminating odors from escaping the
building or commitment to do so before operating.
B. Cultivation Sites.
1. No cultivation site shall be located within 600 feet of a school, day-
care center, park, or youth center, or within 60 feet of a residential zone.
Ordinance No. 1400
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2. Subject to the distance and other requirements of this chapter and
the Code, a cultivation site may only be located on a property within the Industrial (1)
and Industrial -Commercial (I -C) zones, and following the application for and granting of
a development agreement by the city council and a business permit in accordance with
this chapter. The proposed use will comply with the minimum requirements set forth in
this, chapter for distance separations between manufacturing sites and other specific
land uses.
3. All cultivation of cannabis shall occur in an enclosed locked
structure.
4. Cultivation sites shall not exceed the 22,000 square feet authorized
pursuant to the permit.
5. From a public right-of-way, there should be no exterior evidence of
the cultivation of medical and adult use cannabis except for any slgnage authorized by
this chapter.
6. All cultivation sites shall comply with the city's lighting standards
including, without limitation, fixture type, wattage, illumination levels, and shielding and
secure the necessary approvals and permits as needed.
i. All windows on the licensed premises of a cultivation site shall be
appropriately secured and all cannabis securely stored.
8. Areas where cannabis is cultivated are wet locations, and the
electrical system in such areas must comply with Title 8 of this code, Article 300.6(D) of
the National Electric Code, City and California building codes, fire codes, electrical
codes, and all other applicable laws.
9. Cultivation sites are under a Group F-1 (Factory - Industrial
Moderate -Hazard) Occupancy under the Fire Code. All new construction is required to
be fire sprinkled under the Fire Code. For cultivation sites that will be sited in an existing
structure, an automatic sprinkler system shall be provided throughout all buildings
containing a Group F-1 occupancy where one of the following conditions exists:
a. A Group F-1 fire area exceeds 12,000 square feet.
b. A Group F-1 fire area is located more than 3 stories above
grade plane.
C. The combined area of all Group F-1 fire areas on all floors,
including any mezzanines, exceeds 22,000 square feet.
10. In addition to a Manufacturing or Cultivation permit, a cannabis
business applicant may apply for another use as permitted by MAUCRSA, a
development agreement approved by City council, this chapter, and any rules adopted
pursuant thereto.
Ordinance No. 1400
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11. Suitability of the proposed property. Proposed property possesses
air scrubbers or a filtration system capable of eliminating odors from escaping the
building or commitment to do so before operationg.
C. Distribution of Cannabis. A cannabis distribution Licensee may carry or
move cannabis within the city in accordance with MAUCRSA and State regulations.
D. Nonconforming Use. Any cannabis business or cannabis dispensary
established or operating in the city in violation of this Chapter or the ban established by
Part 10, of Chapter 153 Section 153.120.320 of the Baldwin Park Zoning Code, shall
not be considered a lawful or permitted nonconforming use, and no cannabis business
operating unlawfully is eligible for a cannabis business permit. Further, any such
unlawfully established cannabis business shall constitute a public nuisance subject to
abatement by the City, pursuant to Chapter 95, Section 95.09.
E. Distances. All distances specified in this section shall be measured in the
following manner:
1. For schools, day-care centers, parks, or youth centers, the distance
shall be measured in a straight line from the subject property line to the closest property
line of the lot on which the cannabis business is to be located without regard to
intervening structures.
2. For determining distance to residential zones, the distance shall be
measured from the nearest point of the parcel or property in a residential zone to the
closest property line of the lot on which the cannabis business is to be located without
regard to intervening structures.
F. Factors Considered for Permit Approval. Approval of a permit shall
take into account the safety of the public, including, but not limited to, the following
factors: ' .
1. Suitability of the proposed property;
2. Suitability of security plan;
3. Suitability of business plan and financial record keeping;
4. Criminal history;
5. Regulatory compliance history;
6. Good legal standing;
7. Community engagement;
8. Environmental impact; and
Ordinance No. 1400
Page 12
9. Labor relations.
127.08: No Transfer or Change in Ownership or Location.
An owner of a cannabis business who obtains a permit under this chapter may
not .sell, transfer, pledge, assign, grant an option, or otherwise dispose of ,his or her
ownership interest in the medical cannabis business covered by any permit issued
under this chapter.
127.09: Changing, Altering, or Modifying Licensed Premises
A. Persons permitted pursuant to the provisions of this chapter or those
making application for such permits, must demonstrate proof of lawful possession of the
Licensed Premises. Evidence of lawful possession consists of properly executed deeds
of trust, leases, or other written documents.
B. The Licensed Premises shall only be the geographical area that is
specifically and accurately described in executed documents verifying lawful
possession. No Licensee is authorized to relocate to other areas or units within a
building structure without first filing a change of location application and obtaining
approval from the city council, regardless of any possessory interest or right to
possession to such additional space. No Licensee shall addadditional units or areas,
thereby altering the initially approved premises, without filing an application to modify
the Licensed Premises on forms prepared by the Chief Executive Officer and paying
any applicable processing fees.
C. Subletting Not Authorized.
portion of any Licensed Premises for any
application to modify the existing location
approved by the city council.
No Licensee is authorized to sublet any
purpose, unless all necessary forms and
to accomplish any subletting have been
D. Application Required to Alter or Modify Licensed Premises. After
issuance of a permit, the licensee shall not make any physical change, alteration, or
modification of the Licensed Premises that materially or substantially alters the
premises, production estimates, or the usage of the premises from the plans originally
approved with the development agreement, without the prior written approval of the city
council or its designee. The Licensee whose premises are to be materially or
substantially changed is responsible for filing an application for approval on current
forms provided by the City.
E. What Constitutes a Material Change. Material or substantial changes,
alterations, or modifications requiring approval include, but are not limited to, the
following:
1. Any increase or decrease in the total physical size or capacity of
the location;
Ordinance No. 1400
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2. The sealing off, creation of, or relocation of a common entryway,
doorway, passage, or other such means of public ingress and/or egress, when such
common entryway, doorway, or passage alters or changes limited access areas, such
as the cultivation within the Licensed Premises;
3. The installation or replacement of electric fixtures or equipment, the
lowering of a ceiling, or electrical modifications made for the purpose of increasing
power usage to enhance cultivation activities.
F. Application. The city council or its designee may grant approval for the
types of changes, alterations, or modifications described herein upon the filing of an
application by the Licensee and payment of any applicable fee. The Licensee must
submit all information requested by the city council or its designee including but not
limited to documents that verify the following:
1. The Licensee will continue to have exclusive possession of the
premises, as changed, by ownership, lease, or rental agreement, and sole control of all
production; and
2. The proposed change conforms to any and all City restrictions
related to the time, manner, and place of regulation of the commercial cannabis activity.
127.10: Grounds for Denial of Permit: Additional Conditions Imposed
A. The Chief Executive Officer or designee may reject an application upon
making any of the following findings;
1. The applicant made one or more false or misleading statements or
omissions on the registration application or during the application process;
2. The applicant's business entity, if applicable, is not properly
organized in strict compliance pursuant to the applicable law, rules, and regulations;
3. The applicant fails to meet the requirements of this chapter or any
regulation adopted pursuant to this chapter;
4. The applicant's facility or its location is in violation of any building,
zoning, health, safety, or other provision of this Code, or of any state or local -law or the
facility or its location is not permitted in the proposed area, or the issuing or continuation
of a permit would be contrary to the public health, welfare, safety, or morals;
5. The applicant, or any of its officers, directors, owners, managers, or
employees is under twenty-one (21) years of age;
6. The applicant, or any of its officers, directors, or owners, or any
person who is managing or is otherwise responsible for the activities of the Licensed
Premise, or any employee who participates in the dispensing, cultivation, processing,
Manufacturing, delivery, or transporting of medical marijuana or who participates in the
Ordinance No. 1400
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daily operations of the medical and adult use marijuana facility, has been convicted of a
violent felony, a felony, or misdemeanor involving fraud, deceit, embezzlement, or moral
turpitude;
7. The applicant or any of its officers, directors, owners, or managers
is a licensed physician making patient recommendations for cannabis;
8. The applicant or any of its officers, directors, owners, or managers
has been sanctioned by the City, the State of California, or any county for unregistered
medical cannabis activities or has had a registration revoked under this chapter in the
three prior (3) years;
9. The applicant did not pay to the City the required application and
processing fees;
10. Good cause exists to deny the application, as defined in this
chapter.
11. Applicant's application does not reflect the purpose of this chapter,
to promote the health, safety, morals, and general welfare of residents and businesses
within the City.
127.11: Security
A. General Security Requirements
1. Security cameras shall be installed and maintained in good working
condition, and used in an on-going manner with at least 240 continuous hours of
digitally recorded documentation in a format approved by the Chief of Police and/or his
designee. The cameras shall be in use 24 hours per day, 7 days per week. Tfle areas to
be covered by the security cameras include, but are not limited to, the storage areas,
manufacturing or cultivation areas, all doors and windows, and any other areas as
determined by the Chief of Police and/or his designee.
2. Entrances to any storage areas shall be locked at all times and
under the control of Licensee's staff.
3. The business entrance(s) and all window areas shall be illuminated
during evening hours. The applicant shall comply with the City's lighting standards
regarding fixture type, wattage, illumination levels, shielding, etc., and secure the
necessary approvals and permits as needed.
4. All windows on the Licensee's building shall be unopenable or
locked and all product securely stored.
5. Each Licensee shall implement a system to track the cultivation and
manufacturing of cannabis in order to prevent the Licensee from diverting or
transporting cannabis to any location not authorized by state laws or any local law.
Ordinance No. 1400
Page 15
6. All waste and disposal containers shall be stored in a secure area
and be under the control of the Licensee's staff.
B. Security Alarm Systems - Minimum Requirements
1. Each Licensed Premises shall have a Security Alarm System,
installed by a licensed alarm company, that alerts the alarm monitoring company on all
premises entry points and windows.
2, Each Licensed Premises must be continuously monitored by an
alarm monitoring company.
3. The Licensed Premises shall maintain up-to-date records and
existing contracts on the premises that describe the location and operation of each
security alarm system, a schematic of security zones, the name of the licensed alarm
company, and the name of any vendor monitoring the premises.
4. Upon request, each Licensee shall make available to the Chief
Executive Officer or any state or local law enforcement agency, for a purpose
authorized by this chapter or state or local law enforcement purpose, all information
related to security alarm systems, recordings, monitoring, and alarm activity.
C. Lock Standards -Minimum Requirement. On all doors, the Licensee
shall ensure the use of commercial -grade, nonresidential door locks.
D. Video Surveillance Requirements:
1. Prior to exercising the privileges of a permit under this chapter, an
applicant must install fully operational video surveillance and camera recording system.
The recording system must record in digital format and meet the requirements outlined
in this Section.
2. All video surveillance records must be stored in a secure area that
is only accessible to the management staff of the Licensed Premises.
3. Video surveillance records and all recordings must be made
available upon request to the Chief of Police or any other state or local law enforcement
agency for a purpose authorized by this chapter or for any other state or, local law
enforcement purpose.
4. Video surveillance records shall be held in confidence by all
employees and representatives of the Chief Executive Officer, except that the Chief of
Police or his designee may provide such records and recordings to a state or local law
enforcement agency for a purpose authorized by this Chapter or for a state or local law
enforcement purpose.
5. A sign shall be posted in a conspicuous place near each point of
public access that shall be not less than 12 inches wide and 12 inches high, composed
Ordinance No. 1400
Page 16
of letters not less than one inch in height, stating "All Activities Monitored by Video
Camera" or "These Premises Are Being Digitally Recorded" or otherwise advising all
persons entering the Licensed Premises that a video surveillance and camera recording
system is in operation at the Licensed Premises and recording all activity as provided in
this Chapter.
6. The Licensed Premises should use video surveillance equipment
and a camera system that can be accessed remotely 24 hours a day by the Baldwin
Park Police Department and the City, as specified in each development agreement.
E. Video Surveillance Equipment
1. Video surveillance equipment shall, at a minimum, consist of digital
or video recorders, cameras capable of meeting the recording requirements described
in this section, video monitors, digital archiving devices, and a color printer capable of
delivering still photos.
2. All video surveillance systems must be equipped with a failure
notification system that provides prompt notification to the Licensed Premises of any
prolonged surveillance interruption or the complete failure of the surveillance system.
3. Licensed Premises are responsible for ensuring that all surveillance
equipment is properly functioning and maintained so that the playback quality is suitable
for viewing and the surveillance equipment is capable of capturing the identity of all
individuals and activities in the monitored areas.
4. All video surveillance equipment shall have sufficient battery
backup to support a minimum of 4 hours of recording in the event of a power outage,
F. Placement of Cameras and Required Camera Coverage
1. Camera placement shall be capable of identifying activity occurring
within 20 feet of all points of ingress and egress and shall allow for the clear and certain
identification of any individual and activities on the Licensed Premises.
2. All entrances and exits to the facility shall be recorded from both
indoor and outdoor vantage points.
3. The system shall be capable of recording all pre -determined
surveillance areas in any lighting conditions. If the Licensed Premises has a cannabis
cultivation area, a rotating schedule of lighted conditions and zero -illumination can occur
as long as ingress and egress points to those areas remain constantly illuminated for
recording purposes.
4. Areas in which cannabis is grown, tested, cured, manufactured, or
stored shall have camera placement in the room facing the primary entry door at a
height that provides a clear, unobstructed view of activity without sight blockage from
lighting hoods, fixtures, or other equipment.
Ordinance No, 1400
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5. Cameras shall also be placed at each location where weighing,
packaging, transport, preparation, or tagging activities occur.
6. At least one camera must be dedicated to record the access points
to the secured surveillance recording area.
G. Location and Maintenance of Surveillance Equipment
1. Surveillance recording equipment must be housed in a designated
locked and secured room or other enclosure with access limited to authorized
employees, agents of the Chief Executive Officer, state or local law enforcement
agencies for a purpose authorized by this chapter or for any other state or local law
enforcement purpose, and service personnel or contractors.
2. The Licensee must keep a current list of all authorized employees
and service Personnel who have access to the surveillance system and/or room on the
Licensed Premises. Licensed Premises must keep a surveillance equipment
maintenance activity log on the Licensed Premises to record all service activity, with the
identity of the individual(s) performing the service, the service date and time, and the
reason for service to the surveillance system.
3. Off-site monitoring and video recording storage of the Licensed
Premises or by an independent third -party is authorized as long as standards exercised
at the remote location meet or exceed all standards for on-site monitoring.
4. Each Licensed Premises located in a shared building must have a
separate surveillance room/area that is dedicated to that specific Licensed Premises. All
minimum requirements for equipment and security standards as set forth in the section
apply to the review station.
H. Video Recording and Retention Requirements
1. All camera views of all recorded areas must be continuously
recorded 24 hours a day.
2. All surveillance recordings must be kept for a minimum of 90 days
and. be in a format that can be easily accessed for viewing on premises. Video
recordings must be archived in a format that ensures authentication of the recording as
legitimately -captured video and guarantees that no alteration of the recorded image has
taken place.
3. The surveillance system or equipment must have the capabilities to
produce a color still photograph from any camera image, live or recorded.
4. The date and time must be embedded on all surveillance
recordings without significantly obscuring the picture.
Ordinance No. 1400
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6. Time is to be measured in Pacific Standard Time in accordance
with the U.S. National Institute of Standards and Technology.
6. After the 90 -day surveillance video retention schedule has lapsed,
surveillance video recordings must be erased or destroyed prior to being discarded or
disposed of for any other purpose. Surveillance video recordings may not be destroyed
if the Licensed Premises knows or should have known of a pending criminal, civil, or
administrative investigation or any other proceeding for which the recording may contain
relevant information.
Other Records
All records applicable to the surveillance system and cannabis tracking system
shall be maintained on the Licensed Premises. At a minimum, Licensed Premises shall
maintain a map of the camera locations, direction of coverage, camera numbers,
surveillance equipment maintenance activity log, user authorization list, and operating
instructions for the surveillance equipment.
J. Suitability of Security Plan
The Applicant's security plan includes the presence of security personnel on
premises or patrolling the premises twenty-four (24) hours per day.
127.12: Fees and Charges.
A. Prior to operating in the City, the operator of each Licensed Premises shall
timely and fully pay all fees associated with the establishment of that business. The fees
shall be as set forth in the schedule of fees and charges established by resolution of the
city council, including, but not limited to, the following:
1. Application fee for accepting a registration application, due and
payable in full at the time an application is submitted;
2. Processing fee for the cost to the city of processing an application
and reviewing, investigating, and scoring each application in accordance with any
evaluation system to determine eligibility for issuance of a Permit, due and payable in
full at the time a registration application is submitted;
3. Permit issuance fee for the cost to the City of preparing a
development agreement, city council review and approval of the development
agreement and the Permit, and preparation and issuance of the Permit as authorized by
the city council, due and payable in full at the time the city issues a Permit;
4. Amended registration fee for the cost to the city of, reviewing
amendments or changes to the registration form previously filed on behalf of the
Licensed Premises; due and payable in full at the time amendments or changes to any
Permit form is submitted to the city;
Ordinance No, 1400
Paqe 19
5. Permit renewal fee for the cost to the city of processing an
application to renew a Permit; due and payable in full at the time application is„made to
renew a Permit;
6. Any fees for Inspection or investigation that are not included within
the other fees associated with registration, due and payable in full upon request of the
city; and
7. Any fees set forth in the applicable development agreement.
127.13: Limitations on City's liability
A. To the fullest extent permitted by law, the City does not assume any
liability whatsoever, with respect to approving any permit pursuant to this chapter or the
operation of any cannabis facility approved under to this chapter.
B. As a condition of approval of a permit as provided in this chapter, the
applicant or its legal representative shall do the following:
1. Execute an agreement indemnifying the City from any. claims,
damages, injuries, or liabilities of any kind associated with the registration or operation
of the cannabis facility or the prosecution of the cannabis facility or its owners,
managers, directors, officers, employees, or its qualified patients or primary caregivers
or customers for violation of federal or state laws;
2. Maintain insurance in the amounts and of the types that are
acceptable to the City Council or designee;
3. Name the City as an additional insured on all City -required
insurance policies;
4. Agree to defend, at its sole expense, any action against the City, its
agents, officers, and employees related to the approval of the Licensee's regulatory
permit; and
5. Agree to reimburse the City for any court costs and attorney fees
that the city may be required to pay as a result of any legal challenge related to the
city's approval of the Licensee's regulatory perry it. The City may, at its sole discretion,
participate at its own expense in the, defense of any ;such action, but such participation
shall not relieve the operator of its obligation hereunder.
127.14. Inspections
A. The Chief Executive Officer, law enforcement, or their designees shall
have the right to enter all Licensed Premises from time to time unannounced during the
facility's hours of operation for the purpose of making reasonable inspections to observe
and enforce compliance with this chapter, to inspect and copy records required to be
maintained under this chapter, or to inspect, view, and copy recordings made by
Ordinance No. 1400
Paae 20
security cameras, all without requirement for a search warrant, subpoena, or court
order, and subject to appropriate fees as specified in the development agreement.
B. Operation of a Licensed Premises in noncompliance with any conditions of
approval or the provisions of this chapter shall constitute a violation of the Code and
shall be enforced pursuant to the provisions of this Code.
C. The Chief Executive Officer or designee may summarily suspend or
revoke a Permit, or disqualify an applicant from the registration process, or elect not to
renew a regulatory permit if any of the following, singularly or in combination, occurs:
1. The Chief Executive Officer or designee determines that the
cannabis facility has failed to comply with any requirement of this chapter or the
approved development agreement or any condition of approval or a circumstance or a
situation has been created that would have permitted the Chief Executive Officer or
designee to deny the regulatory permit under this chapter or elect not to renew or
revoke the permit under this chapter;
2. The Licensee or applicant has conducted itself or, is being
conducted in a manner that creates or results in a public nuisance;
3. The Licensee Premises ceased operations for more than 90
calendar days, including during change -of -ownership proceedings;
4. Ownership is changed without the new owners applying for and
securing a new permit under this chapter;
5. The Licensee relocates to a different location or premises; or
6. The Licensee fails to allow inspection or copying of the security
recordings or, the activity logs or records required to be kept under this chapter or
denies entry to the premises to city officials authorized to inspect the premises.
D. Abatement
The City shall initiate abatement proceedings as authorized by the ,Code if
necessary to correct any violation of this chapter or Code.
E. Violation Deemed Misdemeanor: Penalty
Any person violating any of the provisions of this chapter or any applicable rule in
this chapter or Code shall be guilty of a misdemeanor, and upon conviction thereof shall
be punishable by the maximum penalties provided for in the Penal Code section 19.
127.15: Public Nuisance Prohibited
It is hereby declared to be unlawful and a public nuisance for any person owning,
leasing, occupying, or having charge of any parcel within the City to create a public
Ordinance No, 1400
Paae 21
nuisance in the course of cultivating cannabis or any part thereof in any location, indoor
or outdoor. A public nuisance may be deemed to exist if such activity produces one or
more of the following:
A. Odors which are disturbing to people of reasonable sensitivity or present
on adjacent or nearby property or areas open to the public.
B. Repeated responses to the Premises by law enforcement personnel.
C. A repeated disruption to the free passage of persons or vehicles in the
neighborhood, excessive noise which is disturbing to people of normal sensitivity on
adjacent or nearby property or areas open to the public.
D. Any other impacts on the neighborhood that are disruptive of normal
activity in the area including, but not limited to, grow lighting visible outside the dwelling,
excessive vehicular traffic or parking occurring at or near dwelling, and excessive noise
emanating from the dwelling.
E. Outdoor growing and cultivation of cannabis.
127.16: Appeals
Any decision regarding or pertaining to the permit process set forth in this
chapter, or any action taken by the Chief Executive Officer or designee pursuant hereto,
may, be appealed to the city council. Such appeal shall be taken by filing with the city
clerk, within ten (10) days after notice of the action or decision complained of has been
issued, a written statement setting forth the grounds for the appeal. The city .clerk shall
transmit the written statement to the city council, and at its next regular meeting, the
council shall set a time and place for a hearing on the appeal. Notice of the time and
place of such hearing shall be mailed to the appellant. The decision of the city council
on such appeal shall be final and binding on all parties concerned.
127.17: Statewide Regulation.
This chapter, and the provisions herein, shall be read consistent with any
statewide regulation of cannabis now and in the future.. This ordinance shall govern the
conduct of a business allowed to operate a commercial cannabis activity in the City.
127.18: Interpretation.
The provisions of this chapter shall be read to be consistent with State laws, this
chapter, and this Code. At no time shall a commercial cannabis business in compliance
with state law and this Code be deemed to be an unlawful business.
Ordinance No. 1400
Paae 22
127.19: Severability.
Should any provision of this chapter, or its application to any person or
circumstance, be determined by a court of competent jurisdiction to be unlawful,
unenforceable or otherwise void, that determination shall have no effect on any other
provision of this chapter or the application of this chapter to any other person or
circumstance, and the provisions of this chapter are severable.
SECTION 3. Except as expressly modified pursuant to this Ordinance, all other
provisions of the Municipal Code, except where expressly modified by ordinance, shall
remain unmodified and in full force and effect. All ordinances in conflict with the
provisions hereof are superseded to the extent of such conflict.
SECTION 4. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be invalid or unconstitutional by the decision of any
court of competent jurisdiction, such decision shall not affect the validity of the
remaining portions of this ordinance. The City Council hereby declares that it would
have adopted this ordinance, and each and every section, subsection, sentence,
clause, or phrase not declared invalid or unconstitutional without regard to whether any
portion or the ordinance would be subsequently declared invalid or unconstitutional.
SECTION 5. This Ordinance shall, be effective thirty (30) days after its
enactment.
PASSED AND APPROVED ON THE _J .day of _ 2017
UEL LOZANO, MAYOR
Ordinance No, 1400
Paqe 23
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES
CITY OF BALDWIN PARK )
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the
foregoing ordinance was regularly introduced and placed upon its first reading at a
Staff meeting of the City Council on August 10, 2017. Thereafter, said Ordinance No.
1400 was duly approved and adopted at a regular meeting of the City Council on
August 16, 2017 by the following vote:
Cruz Baca, Manuel Lozano, Ricardo Pacheco,
AYES: COUNCILMEMBER: Susan Rubio
NOES: COUNCILMEMBER: Monica Garcia
ABSENT: COUNCILMEMBER:
ABSTAIN: COUNCILMEMBER: Nona//// ,
AL:AN�YA 'ILA M ,
CITY CLERK
ITEM NO.
STAFF REPORT
y City TO: Honorable Mayor and Ci Councilmembers
nc8err
T'H �° FROM: Gustavo Romo, Director of Communit I larpment°
Amy L. Harbin, AICP, City ;Plano
SAN, i,EY .-
` -G° '7 DATE: March 7, 2018
SUBJECT: CONTINUED FROM FEBRUARY 21, 2018. A REQUEST FOR
CONSIDERATION OF A PROPOSED AMENDMENT TO THE
CITY'S MUNICIPAL CODE (SIGN REGULATIONS) ADDING
DEVELOPMENT STANDARDS FOR ELECTRONIC READER
BOARD SIGNS (LOCATION: COMMERCIAL, INDUSTRIAL,
AND MIXED USE ZONED PROPERTIES; APPLICANT CITY
OF BALDWIN PARK; CASE NUMBER: AZC-188)
SUMMARY
This report requests City Council consideration of an amendment to the Municipal Code adding
development standards for electronic reader board signs within the Commercial, Industrial, and Mixed
Use Zones.
FISCAL IMPAC'
There is no fiscal impact associated with this item.
RECOMMENDATION
Staff and the Planning Commission recommend that the City Council open the public hearing and
following the public hearing:
Introduce for first reading, by title only and waive further reading,
Ordinance 1405, entitled, "AN ORDINANCE OF CITY COUNCIL OF
THE CITY OF BALDWIN PARK ADDING SECTION 153.170.090.C,
AMENDING TABLE 153.170.080 AND AMENDING THE TITLE OF
SUBSECTION 153.170.090 RELATING TO ELECTRONIC
READERBOARD SIGNS."
BACKGROUND
-J1 / f;11 NL4 EN11[1?")N1%4EiVT IJ 01,,1,/1I.I7J' l 1
In accordance with the provisions of the California Environmental Quality Act (CEQA), Section 15061
(b) (3) of Chapter 3, Title 24, it has been determined that the proposed Code Amendment project will not
have an impact upon the environment.
NOTICING
Since the properties potentially impacted by the proposed Code Amendment numbers greater than 1,000,
Notices of Public Hearing for the Code Amendment was published in the San Gabriel Valley examiner on
February 8, 2018 and posted at City Hall, Baldwin Park Community Center, and Barnes Park on
Thursday, February 8, 2018.
AZC-188
March 7, 2018
Page 2
Tl zc('7IQQInAT
On October 15, 2014, the City Council held a Study Session regarding electronic reader board signs and
temporary signs for new businesses. Staff provided a brief summary of the existing development
standards contained in the Code and provided some proposed development standards should the City
Council directed staff to move forward with a proposed Code Amendment. The Code was originally
amended via Ordinance 1371, in April 2015. Ordinance 1371 was approved 4-0 with one Councilmember
absent. However, through subsequent amendments relating to the Sign Regulations as a result from
outside lawsuits against the City, the development standards for electronic reader boards was
inadvertently omitted and deleted from the City's Sign Regulations in the Code.
An electronic reader board is defined as a sign that incorporates changeable messages which may be
changed by electronic processes or by remote control. The following on the next page are development
standards for any proposed electronic reader boards:
a) Design Review would be required as well as a Conditional Use Permit; and
b) May only be allowed in conjunction with businesses that encompass 3 -acres or more
within the C-2, F -C, I -C, and I zones, and located along a designated truck route; and
c) Proposed electronic reader boards shall not face residentially zoned property or
residential uses, schools, hospitals, convalescent hospitals and other sensitive land
uses as designated through the conditional use permit process; and
d) Message duration of a minimum of eight (8) seconds and messages changes between
2 seconds and 5 seconds; and
e) Hours of operation; and
f) Contrast—Reader boards shall be adjusted to maintain contrast between the sign face
and surrounding areas; and
g) Illumination control to avoid spillover and light trespass onto adjacent properties; and
PLANNING COMMISSION ACTION
This item was heard by the Planning Commission at their February 24, 2018 meeting. No one spoke
during the public hearing on the item. Ultimately the Planning Commission voted 5-0 recommending that
the City Council adopt the Code Amendment adding development standards for electronic reader board
signs into the City's Municipal Code.
FINDINGS OF FACT
1) The amendment is consistent with the goals, policies and objectives of the General Plan in that it
allows for commodity uses such as recycling buy-back facilities the ability to utilize updated
technology to reflect the changing pricing schedules as well as provide for reader board signage in
areas of the City to drawn in visitors as well as the public's attention to areas where reader board
signage which is complementary and compatible with the respective zoning designation; and
C:tArny\AMY\W0RD\Reparts\Cound1 ReportslAZC-1BO Readerboard Language dor
AZC-188
March 7, 2018
Paae 3
2) The amendment, which will only apply to properties within the Commercial, Industrial and Mixed
use zones provided a conditional use permit is first obtained, will not impact sensitively zoned
areas such as residential zones or sensitive uses such as hospitals, residential uses and schools.
Furthermore, proposed development standards require that electronic reader board signs only be
permitted on properties larger than three (3) acres and along city designated truck routes; and
3) The amendment promotes public health, safety and general welfare in that it will allow for the
promotion of activities at larger commercial, industrial and mixed use sites to the public and
residents while maintaining the sensitivity of the residential zones as well as sensitive uses such as
hospitals, convalescent facilities and schools; and
4) The amendment serves the goals and purposes of the Zoning Code and General Plan Economic
Development Element as it allows for the promotion of commercial activities such as dining
establishments or City activities to not only residents, but the general public.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ALTERNATIVES
The City Council could elect not to approve these modifications and as a result, electronic reader board
signage would not be permitted.
ATTACHMENTS
#1, Red -Line Pages of the Zoning Code `Sign Regulations', relating to Electronic Reader Boards
#2, Draft Planning Commission Minutes, January 24, 2018
#3, Ordinance 1405
G:tAmyVAMY\WORD\Reports\Courici{ ReporlslAZG 188 Readerhoard Language doc
FA
RED -LINE OF THE ZONING CODE, 6SIGN
R'EGU'l,,4A rrjONS'. RELATING TO KIJECTIMINC
CITY OF BALDWIN PARK — CHAPTER 153: ZONING CODE
Si -an Regulations 153.170
"Fable 1,93.1,7 .08
Sign Regulations by Zone
Maximuill
Maximum
maxim urn
Zone
Sign Type
Nun-tber
Sign Area
Height
Notes
R -G and
Monument
1
24 sf
4 ft
R-3
Wall
1
36 sf
4 ft
C-1 and
Monument
1 per frontage
32 sf
6 ft
MU -2
Wall
I or more
50 sf
. . ... . ........ ..........
4 ft
------- - . ........
.. ........... . . . . . . ..................
..........
Monument
1 per frontage
64 sf
12 ft
In lieu of a monument sign
an Electronic Readerboard
Sign may be permitted,
subject to approval of a
C-2,
Conditional Use Permit and
MU -1
Design Review, provided the
F -C,
sign complies with the
I -C,
provisions outlined in
without
§153.170.090.0
freeway
Wall
1 or more
2 sf of sign area per
6 ft
frontage
linear foot of primary
building frontage
Secondary
I or more
I sf of sign area per
4 ft
Wall
linear foot of primary
building frontage
. . ......... ---- ------------
------- ------
-------- ----------
Freestanding
1
1 sf of sign area per 1
80 ft
1. A maximum of 1
linear foot of street
freestanding sign is
frontage
permitted for lots with less
than 800 linear feet of
street frontage. One
additional freestanding
sign is permitted for lots
C-2, F-
with more than 800 linear
C, I -C,
feet of street frontage. For
with
this purpose, a commercial
freeway
center is considered a
frontage
single lot.
2. Additional sign face
area for monument signs
may be granted in lieu of
use of freestanding signs,
per criteria established by
.
...... . . . . . . . ..........
. ............................. ........... ................
. ................... ..... ...... .......
the Director of
................................................ .
Ommff-l=
153.170-10
CITY OF BALDWIN PARK — CHAPTER 153: ZONING CODE
Sign Regulations 153.170
...... _________. _ ®. ....---- ......... ... ........
Community Development.
3. In lieu of a monument
sign an Electronic
Readerboard Sign may be
permitted, subject to approval
of a Conditional Use Permit
and Design Review,
provided the sign complies
with the provisions outlined
........ _. ..... �.. ..... _...m
in §153.170.090.0
Monument 40 sf 20 ft In lieu of a monument sign
an Electronic Readerboard
Sign may be permitted,
subject to approval of a
Conditional Use Permit and
Design Review, provided the
l sign complies with the
provisions outlined in
............... ...... m. ____._---- .. ......... ......
§153.170.090.0
Wall 1 or more 1 sf of sign area for 6 ft
each linear foot of
primary building
frontage
C. Wall Signs.
1. A maximum of 3 wall signs shall be permitted for each wall of a commercial unit
that contains a main entrance or is adjacent to a street.
2. A maximum of 1 wall sign shall be permitted for each wall of a commercial unit
that does not contain a main entrance.
3. Wall signs shall not project more than 18 inches from the building wall.
4. Sign height shall be measured from the bottom to the top of the sign.
153.170.090 — Sign Regulations for Specific Land Uses or Sign Types
In addition to other standards set forth in this subchapter, the following land uses or sign types
are subject to the following regulations
A. Service Stations.
153.170
Sign Regulations
CITY OF BALDWIN PARK - CHAPTER 153: ZONING CODE
Sign Regulations 153.170
. ..... .... ........ — - -_---------------- . . . . . ........... -,""I'll" ................
1. Each service station may maintain a maximum of 4 canopy signs, each having no
more than 50 square feet of sign face area.
2. Each service station may maintain 1 permanently installed price sign not to
exceed 40 square feet in area.
3. Each service station may maintain a maximum of 2 permanently installed or
portable price signs not exceed 20 square feet in area.
B. Automobile Dealerships.
1. Each automobile dealership may display banners and pennants with a total area
not to exceed 15 percent of the square footage of the lot upon which they are
located.
2. Each automobile dealership may display a maximum of 20 banners attached to
freestanding light standards. Each banner shall not exceed 50 square feet of area.
3„ Each automobile dealership may display one pennant for every 2,500 square feet
of lot area, up to a maximum of 12 such pennants. Each pennant shall not exceed
20 square feet in area.
C. Electronic Readerboard Signs.
1. Signage Defined. An Electronic Readerboard Sign is a sign that incorporates changeable
messages which may be changed by electronic processes or by remote control.
2. Applicability and Review. Electronic Readerboard Signs are allowed, subject to approval of a
Conditional use Permit and Design Review, for businesses with a minimum of three 93) acres (for the
overall business), within the C-2, F -C, I -C and I Zones, and along a designated truck route. This sign
type may be installed in lieu of, but not in addition to, freestanding and/or monument signage permitted
on-site.
a. Design review shall include review of the following sign elements: sign style, sign
height, sign size, number of other signs on site, sign placement and sign materials, subject to the
criteria established in this subsection.
3. Orientation. Signs shall not face residentially zoned properties or residential uses, schools,
hospitals, convalescent hospitals and other sensitive land uses as deemed appropriate through the
conditional use permit process.
4. Message Duration. Message shall remain static for a minimum of eight (8) seconds.
Message changes shall occur within a minimum of two (2) seconds and a maximum of five (5) seconds.
153.170 Sign Regulations
153.170-12
Sign Regulations 153.170
5. Activity. Messages on the Electronic Readerboard Sign shall rotate only during normal
business hours or as deemed appropriate through the conditional use permit process.
6. Contrast. Electronic Readerboard Signs shall be adjusted to maintain contrast between the
sign face and surrounding areas, subject to review and approval through the conditional use permit
process.
L'/rIM
7. Illumination. The following provisions apply to the illumination of Electronic Readerboard
a. Automatic dimming controls shall be installed either by photocell (hardwired) or via
software settings, in order to bring the lighting level down to avoid spillover and light trespass
onto abutting oadjacent properties and to avoid gaat any time of the day.
b. Electronic Readerboard Signs shalladjusted to minimize the degree of brightness and
glare. Lighting levels should be sensitive to the environment and react with natural
sources, subject o review and approval thr/u+s conditional use permit process.
c. Sign illumination during nighttime hours may not exceed a maximum of luminance level
of 75- cd/2 or Nits, regardless of the method of illumination.
d. Electronic Readerboard Signs with external illumination, whether the lighting is
mounted above or below the sign face or panel, shall fully shield all lighting fixtures or
luminaries.
16`i W112
.• �
PI-JANNING COMMISSION MINUTES,
"HUF Cir `
ACTION MINUTES
PLANNING COMMISSION OF THE CITY OF
BALDWIN PARK
Baldwin Park City Hall
14403 E. Pacific Avenue, Baldwin Park, California
Council Chamber
Wednesday January 24, 2018
7:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
............. - .................
Kevin Rooney, Chair
Mario Maciel, Jr., Vice Chair
Members Present: Edith Flores, Commissioner
Edwin Borques, Commissioner
Christopher Saenz, Commissioner
Christ.. .-. �r .-- — ..,,,.......
Amy L. Harbin, City Planner
Staff Present:. Abraham Tellez, Associate Planner
Esther Washington, Department Assistant
David J yOlivas, Assistant CitvAttorney
PUBLIC COMMUNICATIONS
Greg Tuttle
CONSENT CALENDAR
1) Minutes from December 13, 2017
ACTION: Approved 4-0. Moved by Commissioner Borques. Seconded by Vice
Chair Maciel.
Chair Rooney, absent from December 13, 2017 commission meeting, abstained
from voting on the Consent Calendar.
Page 2
PUBLIC HEARINGS
2) A REQUEST FOR CONSIDERATION OF AN AMENDMENT TO THE CITY'S
MUNICIPAL CODE (SIGN REGULATIONS) ADDING DEVELOPMENT STANDARDS
FOR ELECTRONIC READER BOARD SIGNS, PURSUANT TO SECTION 153.210,
PART 15 IN THE CITY'S MUNICIPAL CODE (LOCATION: COMMERCIAL,
INDUSTRIAL AND MIXED USE ZONED PROPERTIES; APPLICANT: CITY OF
BALDWIN PARK; CASE NUMBER: AZC-188).
ACTION: Approved 5-0. Moved by Commissioner Borques. Seconded by
Commissioner Flores.
3) CONTINUED FROM DECEMBER 13, 2017. A REQUEST FOR APPROVAL OF A
MODIFICATION TO AN EXISTING CONDITIONAL USE PERMIT TO INCORPORATE
THE ADDITION OF TWO (2) PROPERTIES INTO THE OVERALL ALLAN COMPANY
RECYCLING FACILITY AND THE ADDITION OF AN ELECTRONIC READERBOARD
SIGN ADJACENT TO ARROW HIGHWAY WITHIN THE INDUSTRIAL COMMERCIAL
(IC) AND INDUSTRIAL (1) ZONES. (LOCATION: 11618 ARROW HIGHWAY, 14634
ARROW HIGHWAY AND 14635 JOANBI IDGE STREET; APPLICANT: KARA
BOUTON REPRESENTING ALLAN COMPANY; CASE NO.: CP-404MOD).
ACTION: Approved 5-0. Moved by Commissioner.Saenz. Seconded by
Commissioner Maciel.
4) A REQUEST FOR CONSIDERATION OF A TENTATIVE TRACT MAP TO SUBDIVIDE
ONE LOT INTO TWENTY-THREE (23) ATTACHED RESIDENTIAL CONDOMINIUM
TOWNHOME UNIT'S AND ONE (1) COMMERCIAL CONDOMINIUM UNIT WITHIN
ONE (1) COMMON LOT IN THE MU -1, MIXED USE 1 ZONE OF THE DOWNTOWN
TRANSIT ORIENTED DEVELOPMENT SPECIFIC PLAN, PURSUANT TO TABLE
152.10 IN THE CITY"S MUNICIPAL CODE. (LOCATION: APN 8437-013-905;
APPLICANT: ALEX HERNANDEZIBR:+ANDYWINE HOMES; CASE NUMBERS: TM -
75031).
Read Patera and Alex Hernandez spoke on proposed project.
ACTION: Approved 5-0. Moved by Commissioner Saenz. Seconded by Vice Chair
Maciel to continue the item to the February 28, 2018, Planning Commission
meeting.
5) A REQUEST FOR CONSIDERATION OF A MODIFICATION TO EXHIBIT "A" OF CP-
827MOD#1 FOR CHANGES TO THE SITE PLAN AND A REVISED TENTATIVE
TRACT MAP TO SUBDIVIDE THE PROPOSED BUILDING INTO TEN (10)
INDIVIDUAL WAREHOUSE CONDOMINIUM UNITS AND ONE (1) COMMON LOT
WITHIN THE I, INDUSTRIAL ZONE PURSUANT TO SECTION 153.210.130.0 AND
152.10 IN THE CITY'S MUNICIPAL CODE. (LOCATION: 5119 AZUSA CANYON RD.
UNITS A THRU J; APPLICANT: CHALMERS CORPORATION DBA CEG
CONSTRUCTION; CASE NO.: CP-827MOD#2 AND TM -74854 REVISED).
G:TC Minutes\PC Action Minutes January 24 2017
Paae 3
Richard Lucas spoke on propose project.
ACTION: Approved 5-0. Moved by Vice Chair Maciel. Seconded by Commissioner
Saenz.
6) A REQUEST FOR CONSIDERATION OF THE FOLLOWING: (1) A TENTATIVE
PARCEL MAP TO COMBINE TWO LOTS INTO ONE LOT; (2) A DESIGN EXCEPTION
TO FACILITATE THE CONSTRUCTION OF A 52 FOOT TALL MONO -EUCALYPTUS
WIRELESS COMMUNICATION FACILITY IN A RESIDENTIAL ZONE; AND (3) A
CONDITIONAL USE PERMIT FOR A WIRELESS COMMUNICATIONS FACILITY
WITHIN THE R1, SINGLE FAMILY RESIDENTIAL ZONE, PURSUANT TO TABLES
152.10 AND TABLE 153.180.050 IN THE CITY'S MUNICIPAL CODE. (LOCATION:
APN 8460-001-900 AND 8460-001-901; APPLICANT: VERIZON WIRELESS -
RELIANT LAND SERVICES C/O STELLA SHIH; CASE NO.: PM -1437 AND CP -856).
Anna Alvarez spoke on proposed project.
ACTION: Approved 5-0. Moved by Vice Chair Maciel. Seconded by
Commissioner Saenz.
7) A REQUEST FOR CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A NEW
WIRELESS COMMUNICATIONS FACILITY ATTACHED TO AN EXISTING LIGHT
FIXTURE AND ASSOCIATED MECHANICAL EQUIPMENT, PURSUANT TO SECTION
153.180.040.B.3 IN THE CITY'S MUNICIPAL CODE. (LOCATION: PUBLIC RIGHT OF
WAY ADJACENT TO 4064 STERLING WAY (APN: 8553-012-024); APPLICANT: BEN
JOHNSON REPRESENTING MOBILITIE LLC; CASE NO.: CP -857).
Ben Johnson spoke on proposed project.
ACTION: Approved 5-0. Moved by Commissioner Saenz. Seconded by
Vice Chair Maciel
REPORTS OF OFFICERS
8) Planning Division Monthly Report for November, 2017
No action taken.
COMMISSION/STAFF COMMUNICATIONS
9) Verbal update on the propose Irwindale Material Recovery Facility and Transfer
Station (Location: 2200 Arrow Highway; Applicant: Athens Services).
No action taken.
G\PC MinutestPC AcUon Minutes. January 242017
Paae 4
ADJOURNMENT
The Planning Commission adjourned the meeting at 8: 36 p.m.
Approved as presented/amended by the Planning Commission at their meeting held on
Amy L. Harbin, Secretary
Baldwin Park Planning Commission
GAPC Minutestt'C Action Minutes, January 24.2017
ORDINANCE NO. 1405
AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN
PARK ADDING SECTION 153.170.090.C, AMENDING TABLE
153.170.080 AND AMENDING THE TITLE OF SUBSECTION
153.170.090 RELATING TO ELECTRONIC READERBOARD
SIGNS.
WHEREAS, signs located within the City can provide a reliable means of advertising
for a business, they also can be detrimental to the safety, aesthetics and general welfare of
the community without development standards;
WHERAS, larger businesses with three (3) or more acres, along major thoroughfares
would desire alternatives to standard static signs to promote their business within the City of
Baldwin Park; and
WHEREAS, the overall intent of proposed amendments is to provide additional
support for existing and newly established businesses and larger businesses and not
circumvent, the intent subchapter 153.170 relating to urban design, vehicular and
pedestrian safety, visual quality, and communication.
NOW, THEREFORE, the City Council of the City of Baldwin Park does hereby ordain
as follows:
SECTION 1. The foregoing recitations are hereby adopted by the City Council as
findings. Based on those findings, the City Council determines the public health, safety and
general welfare of the City of Baldwin Park, its residents, property owners, businesses and
visitors can be enhanced by amending the Baldwin Park Municipal Code (BPMC) to allow
electronic readerboard signs with development standards it is in the best interest of the
community to amend the BPMC accordingly.
SECTION 2. Based on the foregoing findings and determinations, the title of
subsection 153.170.090 of the BPMC is amended to read as follows:
§ 153.170.090 — Sign Regulations for Specific Land Uses or Sign Types
In addition to other standards set forth in this subchapter, the following land uses or sign
types are subject to the following regulations
SECTION 3. Based on the foregoing findings and determinations, the BPMC is
amended to add Section 153.170.090.C, to read as follows:
C. Electronic Readerboard Signs.
1. Sign Defined. An Electronic Readerboard Sign is a sign that incorporates
changeable messages which may be changed by electronic processes or by
remote control.
Ordinance 1405 - Page 2
2. Applicability and Review. Electronic Readerboard Signs are allowed,
subject to approval of a Conditional Use Permit and Design Review, for
businesses with a minimum of three (3) acres (for the overall business),
within the C-2, F -C, I -C and I Zones and along a designated truck route. This
sign type may be installed in lieu of, but not in addition to, freestanding
and/or monument signage permitted on-site.
a. Design review shall include review of the following sign elements: sign
style, sign height, sign size, number of other signs on the site, sign
placement and sign materials, subject to the criteria established in this
subsection.
3. Orientation. Signs shall not face residentially zoned properties or residential
uses, schools, hospitals, convalescent hospitals and other sensitive land
uses as deemed appropriate through the conditional use permit process.
4. Message Duration. Messages shall remain static for a minimum of eight (8)
seconds. Message changes shall occur within a minimum of two (2) seconds
and a maximum of five (5) seconds.
5. Activity. Messages on the Electronic Readerboard Sign shall rotate only
during normal business hours or as deemed appropriate through the
conditional use permit process.
6. Contrast. Electronic Readerboard Signs shall be adjusted to maintain
contrast between the sign face and surrounding areas, subject to review and
approval through the conditional use permit process.
7. Illumination. The following provisions apply to the illumination of Electronic
Readerboard Signs:
a. Automatic dimming controls shall be installed, either by photocell
(hardwired) or via software settings, in order to bring the lighting level
down to avoid spillover and light trespass onto abutting or adjacent
properties and to avoid glare at any time of the day.
b. Electronic Readerboard Signs shall be adjusted to minimize the degree
of brightness and glare. Lighting levels should be sensitive to the
environment and react with natural light sources, subject to review and
approval through the conditional use permit process.
C. Sign illumination during nighttime hours may not exceed a maximum
luminance level of 750 cd/m2 or Nits, regardless of the rnethod of
illumination.
d. Electronic Readerboard Signs with external illumination, whether the
lighting is mounted above or below the sign face or panel, shall fully
shield all lighting fixtures or luminaries.
Ordinance 1405 - Page 3
SECTION„4. Based on the foregoing findings and determinations, the BPMC, Table
153.070.080 is amended to read as follows:
,rabI e 153.170.080
Sip R
gula6on by
Zome
-------
Maxim(rvII
ma initnil
Maximum
---------- ---- -----
Zone
Sign T pe
Ntimbef
Sign Area
Height
Notes
.......
-G and
Monument
1
24 sf
4 ft
-3
Wall
1
36 sf
4 ft
Monument
1 per frontage
32 sf
6 ft
C-1,
MU -2
Wall
1 or more
50 sf
4 ft
Monument
1 per frontage
64 sf
12 ft
in lieu of a monument sign, an
C-2,
Electronic Readerboard Sign
MU -1
may be permitted, subject to
F -C,
approval of a Conditional Use
I -C,
Permit and Design Review,
without
provided the sign complies with
freeway
the provisions outlined in
frontage
§153.170.90.C.
Wall
1 or more
2 sf of sign area per
6 ft
�.�.. ..
linear foot of primary
building frontage
Secondary
1 or more
1 sf of sign area per
4 ft
Wall
linear foot of primary
building frontage
each linear foot of
primary building
frontage
Ordinance 1405 - Page 4
Table 153.170
080
Sign e
ulatio sy
Zone
® Mr"iYxiI'npi] ...__.
�Ma ilnu'm
Maximum
.r..
Zane
Sign Type
Number
Sign Area
Wight
Mattes
Freestanding
1
1 sf of sign area per 1
80 ft
1. A maximum of 1
linear foot of street
freestanding sign is permitted
frontage
for lots with less than 800
linear feet of street frontage.
One additional freestanding
sign is permitted for lots with
more than 800 linear feet of
street frontage. For this
C-2, F-
purpose, a commercial center
C, I -C,
is considered a single lot.
with
freeway
2. Additional sign face area for
frontage
monument signs may be
granted in lieu of use of
freestanding signs, per criteria
established by the Director of
Community Development.
n
3. In lieu of a freestanding sign,
an Electronic Readerboard Sign
may be permitted, subject to
approval of a Conditional Use
Permit and Design Review,
provided the sign complies with
the provisions outlined in
§153.170.90.C.
Monument
1
40 sf
20 ft
In lieu of a monument sign, an
Electronic Readerboard Sign
I
may be permitted, subject to
approval of a Conditional Use
Permit and Design Review,
provided the sign complies with
the provisions outlined in
§153.170.90.0.
.....................,Wall......
1 or more .......
..........1....sf..o......-�_.. ...�.,.._
f sign area for
6 ft
each linear foot of
primary building
frontage
Ordinance 1405 - Paae 5
SECTION 4. This ordinance shall go into affect and be in full force and operation from
and after thirty (30) days after its final reading and adoption.
PASSED AND APPROVED ON THE _ day of , 2018
MANUEL LOZANO, MAYOR
ATTEST:
ALEJANDRA AVILA,
CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss:
CITY OF BALDWIN PARK )
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the
foregoing ordinance was regularly introduced and placed upon its first reading at a regular
meeting of the City Council on ._._.................... .. , 2018. Thereafter, said Ordinance
No. 1405 was duly approved and adopted at a regular meeting of the City Council on
........._._.._m..._. ..... ....... _„ mm , 2018 by the following vote:
AYES: COUNCILMEMBER:
NOES: COUNCILMEMBER:
ABSENT: COUNCILMEMBER:
ABSTAIN: COUNCILMEMBER:
ALEJANDRA AVILA,
CITY CLERK
1
ITEM NO.
STAFF REPORT;
TO: The Honorable Mayor and Members of the City Council
FROM: Gustavo Romo, Director of Community Development
Suzie Ruelas, Housing Manager til
DATE: March 7, 2018
SUBJECT: PUBLIC HEARING REGARDING FISCAL YEAR 2018-2019
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND
HOME INVESTMENT PARTNERSHIP FUND (HOME) ANNUAL
ACTION PLAN
SUMMARY
For the City Council to hold the first of two required public hearings and receive public input regarding
the Community Development Block Grant (CDBG) and HOME Investment Partnership Fund (HOME)
FY 2018-2019 Annual Action Plan; and to consider the funding allocations for the FY 2018-2019
CDBG Public Service.
FISCAL IMPACT
The impact to the general funds is unknown at this time. As with previous years, it remains important to
note that the continuous reductions in City's annual CDBG and HOME allocations from HUD in
addition to the recurring Section 108 Loan annual payment, averaging $470,000, earmarked through FY
2021-2022 will have a tremendous impact on the CDBG funded projects. Hence, the approval of
proportional funding to all CDBG projects for the next five years will determine the extent of the impact
to the general funds.
The CDBG and HOME fund budget will be reflected in the FY 2018-2019 City budget presented to the
City Council for approval.
RECOMMENDATION
Staff recommends that the City Council conduct the public hearing and following the public hearing
approve the allocations for the FY 2018-2019 CDBG public service programs by selecting one of the
following options:
OPTION 1: Approve the Joint Commission's recommendations for funding; or
OPTION 2 Revise allocations as the City Council deems appropriate
BACKGROUND
Pursuant to Housing and Urban Development (HUD) regulations, the City prepared its five-year strategy
designed to address the housing needs of extremely low, low and moderate -income households within
the community. The current Five Year Consolidated Plan covers years 2015-2019.
CDBG/HOME Public Hearing
March. 7, 2018
Page 2
The City must also prepare and submit an Annual Action Plan each year within the five year plan to
identify the actual projects implemented and funding allocated to address the needs identified in the Five
Year Plan. The FY 2018-2019 Annual Plan is due to HUD by May 15, 2018.
Included in the process of preparing its annual Plans, HUD requires the City to encourage citizen
participation by holding community meetings and two public hearings. To ensure citizen participation
from Baldwin Park residents, the City created the CDBG Advisory Committee. The CDBG Advisory
committee reviews and considers proposed projects and reviews applications for public service
programs. Two committee meetings were held before the CDBG Advisory Committee and funding
recommendations were approved on February 8, 2018.
This first public hearing is to provide the City Council the opportunity to receive public comments
regarding the Annual Plan. It also provides public service applicants the opportunity to make
presentations regarding their services and benefits to our residents.
Since HUD has not yet announced the FY 2018-2019 Federal CDBG and HOME allocations, the
proposed funding in this report considers the same funding level as in FY 2017-2018, which is $920,087
in Community Development Block Grant (CDBG) funds and $218,575 in HOME Investment
Partnerships (HOME) entitlement funds. The City is also estimating about $20,000 in HOME projected
program income. Of the CDBG amount, up to 15% may be allocated to public service programs, which
equates to $138,013. The 15% max to public service programs is not a requirement, and although it
provides funding for types of assistance to low-income youth, elderly, disabled, homeless and other
special needs individuals, the City Council may opt to reduce the total amount allocated to public
services programs at its discretion.
The total CDBG and HOME funding available for FY 2018-2019 is estimated as follows:
FUNDING RECOMMENDATIONS
Although the main focus for this public hearing is to consider funding for pubic service programs, in
order to accurately determine the amount of funding available for public service allocations, the City
must also consider and, where applicable, determine funding for each of the following FY 2018-2019
CDBG programs at this time.
Economic Development Programs - Section 108 Loan Repayment
The Section 108 Loan has the greatest CDBG funding allocation for the next six years. During the 2005-
2006 Program Year, the City utilized a $3 million Section 108 Loan program to support an economic
development project that included a Super WalMart Department store and other commercial businesses.
The Section 108 Loan project is considered an economic development project that created employment
opportunities to over 320 low -and moderate -income individuals.
CDBG/HOME Public Hearing
March. 7, 2018
Page 3
The Section 108 loan was provided to the City under an agreement it be repaid with future CDBG funds.
In 2015, the City refinanced the Section 108 Loan interest and reduced the annual payment. The
amortization schedule reflects the City's loan to be paid in full by August 1, 2021 with payments fixed
as follows.
To remain in compliance with its Loan agreement, the City cannot reduce the amount allocated to the
Section 108 repayment. Therefore, it would be prudent for the City to begin reducing the expectations
and allocations to other CDBG programs, at least through Fiscal Year 2021-2022, when the Section 108
Loan will be paid in full.
Public Service Programs
Again, while the City may allocate a maximum of 15% of its annual allocation to public service
programs, there is no regulation to prohibit the City from allocating less than 15%. This may be an area
of funding to consider reducing, at least until the Section 108 Loan is completely repaid. If not
considered this fiscal year, a reduction in public service programs may be considered next year.
Commission/Committee FY 2018-2019 Recommendations
The City held two community meetings regarding the CDBG funding process. At the meeting held on
February 8, 2018, the CDBG Advisory Committee heard presentations from public service agencies
requesting funding and approved the following funding recommendations for the City Council to
consider.
* Indicates City of Baldwin Park Services
Program description of each public service application is also attached for your review. (Please see
Attachment)
CDBG/HOME Public Hearing
March. 7, 2018
Paqe 4
Administration
Each year, the City may allocate a maximum of 20% of the annual CDBG entitlement allocation
towards administration and planning. This includes staff costs and operating expense for the overall
administration of the CDBG program and a portion for the required Fair Housing Services. Assuming
the annual allocation at last year's level, this year's maximum equates to $184,017.
Staff understands that $2,500 is not an amount feasible to expect the Housing Rights Center to provide
the HUD required fair housing services to our residents. However, the CDBG funds available for
administration services limit the City's ability to provide sufficient funding using CDBG funds only.
Therefore, the Baldwin Park Housing Authority, which regularly partners with the Housing Rights
Center, also provides funding to meet the fair housing needs of our residents.
Capital Improvement Projects.
There are no CDBG funds proposed for Capital Improvement projects. The City will proceed with FY
2018-2019 Capital Improvements projects using other source of funds.
Housing Programs
Pursuant to CDBG regulations, housing programs are required to create or maintain decent affordable
housing for low-income areas and residents. The City's CDBG Housing programs include homeowner
rehabilitation grants offered to the extremely -low to low-income households with a preference to the
elderly and disabled. The proposed funding level of $15,000 to the Residential Home Rehabilitation
Grant program provides for at least two grants. Also included is the lead testing program, which HUD
requires for all CDBG and HOME rehabilitation projects. The Rehabilitation Administration program
provides for the inspections, loan underwriting and all other operating cost of rehabilitation projects,
including the annual monitoring of development projects such as ROEM Metro Village, TELACU, and
the City's CHDO affordable housing projects. The Code Enforcement Department provides for code
activities in distress neighborhoods in conjunction with other neighborhood enhance programs.
CDBG/HOME Public Hearing
March. 7, 2018
Paqe 5
HOME Funds
HOME funds are much more restrictive than CDBG funds. The projects are limited to affordable
housing projects. Proposed FY 2018-2019 HOME fund projects are as follows:
1) Administration - 10% maximum allowed for planning and administration plus 10% of
program income received in previous years.
2) Community Housing and Development Organization (CHDO) Program —HUD requires
15% of the annual allocation to implement an eligible CHDO activity; The City currently has
two successful partnerships with CHDO organizations for affordable rental projects. Staff
continually seeks opportunities for new affordable housing CHDO projects. Under
consideration is subsidizing the CHDO HOME funds with remaining Housing Set aside
funds for additional acquisition/rehab/multifamily rental affordable housing project. Once a
project has been identified, details will be presented to the City Council for final approval.
3) Housing Development — This project is proposed for use in conjunction with a CHDO if
possible, but not as a requirement for the development of new affordable housing units. Once
a developer is identified, a proposed project will be brought before the City Council for
review, direction and approval.
4) Residential Rehabilitation Loan Program — Project provides low-income property owners
of owner -occupied properties loans to rehabilitate their properties and ensure compliance
with all local, state and federal building and safety codes. Proposed funding provides for 7
loans.
5) Lead Abatement Grant Program — Project requirement to meet HUD's regulation for
properties participating in rehabilitation programs.
As a reminder, HOME funds must be committed to a project within two years from the date of funding
to the City and expended in five years. If these requirements are not met, funds become at risk of
recapture from HUD. Staff continues to make every effort to avoid recapture, however, factors such as
the current housing market, lack of available additional funding resources and the stringent HOME
requirements sometimes make it difficult to implement successful projects. Unfortunately, the recapture
regulation is statutory and cannot be waived and extensions for these deadlines are not available.
Public Review
Pursuant to the City's Citizen Participation Plan, the City is required to hold two public hearings during
the preparation of the subject plans. This first public hearing allows the City Council to approve a draft
plata to snake available for the i°equir°ed 30 -day review and comment period. The draft : lards will be
available for public review at (sity l lull, 3rd floor and the Esther Snyder Community Center beginning
April 2, 2018 and concluding at the second public hearing schedule for May 2, 2018.
CDBG/HOME Public Hearing
March. 7, 2018
Paae 6
LEGAL REVIEW:
No Legal Review is necessary at this time
ALTERNATIVES
Alternative to Public Hearing
To remain on schedule with a prepared draft plan and meet the 30 -day public review/comment period,
proposed allocations must be approved at this time. Therefore, time restraints make it difficult to allow
for an alternative to holding this first public hearing. The City Council will have an opportunity review
and make any desired revisions before the final approval during the required second public hearing
scheduled for May 3, 2017.
Alternative Funding Options
There are alternatives in the funding allocations that the City Council may consider. As previously
mentioned, HUD only establishes a maximum 15% of the City's annual allocation to public service
programs. The City may opt to provide less funding and/or eliminate funding to certain public services
for this fiscal year. This would make funding available for other programs such as the reduced Code
Enforcement. After 2021, when the Section 108 Loan is paid in full, the City would likely have funding
available to implement new programs or reinstate cancelled programs.
Attachments:
Public Service Applications
City of Baldwin Park
FY 2018-2019
Community Development Block Grant Funds
Public Service Request for Funds
Contact Person: Chris Hofford Phone Number/Ext. (626) 960-1955 x 488
(Previous Year Allocation): $23,640
CDBG Amount Requested: $25,000 Other Funds: $0 Total: $25,000
(Please attach a copy of your proposed budget)
Project Description: A Domestic Violence (DV) and Victim Advocate works hand in hand
with the Domestic Violence (DV) /Sexual Crimes Detectives to provide emergency
assistance to victims, guiding victims as their cases go through the criminal justice system.
They function as the coordinator for police, health, social and shelter services available. The
DV advocate would be responsible for conducting on-going community outreach and
education, providing services and training to police officers, detectives, schools, and other
community groups. On a day to day basis, the DV advocate would receive a copy of every
DV report and trrake contact with each victim. The following services would be provided as
necessary: Counseling, support, Court appointed group DV classes, accompany DV victims
to court, assist in obtaining restraining orders,. Referral services to Project Sister, Choices,
House of Ruth, Spirit Family Service Center, Baldwin Park Adult School, Department of
Children and Family Services, and Department of Adult Services, and coordinate with the
District Attorney's Victim's Advocate.
This Program brings together the DV Detectives, the Advocate, local social service providers,
and the administrative staff, forming a specialized unit. This will result in the centralization of
the handling of DV cases as they move through the criminal justice system. Staff believes the
victims have been, and will continue to be, well served by the continuation of this specialized
unit. The advocate is also available to assist DV victims, sex crime victims, their children and
family members, and all other victims of crirnes as needed. The funds requested will allow for
the Advocate position to be staffed for 20 hours per week.
Accomplishment Data
The goal of the program is to assist the approximate 150 victims and or households which
have been affected by Domestic Violence and more than 100 victims and family members of
sex crimes. Additionally, the DV Advocate will assist several hundred additional victims of
other crimes with advice, social services, Counseling or support, legal resources, medical
assistance or referrals, shelter services, restitution information, relocation information, and
coordinate witness protection if necessary. These services can greatly impact not only the
victims, but the community at large.
PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA.
Households NI)
Projected Number of Beneficiaries Served: 250 Households a
a.
For CDBG Department Use Only.
Recommendation:
Appt'ovedl_—� DenZI
National Objective/ Eligible Ctiteti
Comments:
Reviewed By.,_, Approved.-,
City of Baldwin Park
FY 2018-2019 JAN ������' ��
1
1400
Community Development Block Grant Funds
Public Service Request for Funds
Contact Person:—Manuel Carrillo, Jr. _ Phone Number/Ext. _Ext. 314,
(Previous Year Allocation):_$23,000.
CDBG Amount Requested: $_25,000_Other Funds: $_57,500 Total: $_82,500
(Please attach a copy of your proposed budget)
Project Description; Family Service Center
The Family Service Center offers a variet of social service assistance to the residents of Baldwin
Park, The FSC iscentrall located and is easil accessible to all the residents. The services offered
at the FSC include but are not limited to: medical access referrals food bank referrals, ewer en
shelter vouchers, ernerciencv food vouchers _,m to ment counslelino, homeless prevention referrals,
mental health ref rr Ism r enc ry trans ortationse mana grnent referrals_, tL4Lo rin, ,__an
educational services assistance. Over 200 clients are assisted rnonthlv at the center. Many of clients
face severe economic hurdles. Staff is committed to assisting those clients in need by id ntif inm loc l
resources and servioes. The tar -et service area is low to moderate low income residents. Staff is
recluestinci the amount of $25,000,00 to offset the costs of full time staffina for the facilltv. As noted
above, the qen rel fund„ contributes to the operation of the F 1j1 ervioe Center by coverin
expenses for utilities, materials and suplies buildin maintenance outside rintir and ailtime
staffing. (Please attach additional sheet to provide additional Information if needed)
Accomplishment Data
Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the
services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to
moderate income residents.
Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format
that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data,
please consider if the services provided will assist a direct individual or youth or the entire household. Please also note
that the selected reporting data must be used throughout the entire year.
PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA.
Individuals
Youths
Households
Projected Number of Beneficiaries Served: Individuals or —500—Households
For CDBG Department Use Only:
Recommendation:
ApprovedF-1 Deny $
National Objective /Eligible Criteria
Comments.,
Reviewed By,` ..... �IT� Approved,,,—.----.---
City of Baldwin Park
FY 2018-2019
Community Development Block Grant Funds �kr
Public Service Request for Funds
Contact Person: –Victoria Valverde—,,,,. – Phone Number/Ext. 960-3993 ext. 513
(Previous Year Allocation): $29,700 ww _wwwwwww mm
CDBG Amount Requested: $_40,000 Other Funds: $ Totalis $_40,000
(Please attach a copy of your proposed budget)
Project Description: This request will provide the GAP the funding for graffiti
abatement services at public facilities within the City of Baldwin Park including: ARC
Center, Morgan Park, Shyre Park, Hilda Solis Park (Teen Center/Skate Park), Barnes
Park, and Walnut Creek Nature Park.
The GAP will provide service to remove approximately 250,000 square feet per year
throughout the community. The GAP currently provides free service for the removal
of graffiti; in actuality, the responsibility is on the property owner. However,
oftentimes the graffiti is not removed in a timely manner, necessitating the GAP to
intervene for removal. The subsidy will assist by removing graffiti throughout the
community in the timely manner and more importantly the aesthetics of the
community is maintained on a daily basis. The Public Works Department/GAP desires
to continue the current program of assisting wherever graffiti exist on the public
facilities. Therefore the department is requesting the funding of $40,000 to be
reinstated for FY 2018/2019.
Accomplishment Data
Pursuant to HUD regulations, each agency must document and report measurable
accomplishments to support that the services offered by the agency has made a substantial
improvement to the lives or neighborhoods of the City's low to moderate income residents.
Therefore, in order to ensure accurate reporting and compliance with regulations, your
agency must specify the format that will be used for reporting purposes (example:
Individuals, Households or Youths) To determine the best form of data, please consider if the
services provided will assist a direct individual or youth or the entire household. Please also
note that the selected reporting data must be used throughout the entire year.
PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA.
Individuals Youths Households
Projected Number of Beneficiaries Served: Individuals or _ .........mmmmm,,... I--Iouseholds
For CDBG Department Use Only:
Recommendation:
pprove E_ —1 Denyl::]
National Objective/ Eligible Criteria
Comments:
Reviewed B: Approved:
City of Baldwin Park
FY 2018-2019
Community Development Block Grant Funds
Public Service Request for Funds
Contact Person: Chris Hofford
(Previous Year Allocation): $20,000
CDBG Amount Requested: $30,313.80
(Please attach a copy of your proposed budget)
Phone Number/Ext. (626) 960-1955 x 488
Other Funds: $0 Total: $30,313.80
Project Description: The PRIDE program is specifically designed to deal with at risk youth.
It utilizes proactive and innovative techniques for positive redirection. Overseen by Baldwin
Park Police personnel, the 8-week.program offers treatment, prevention and disciplinary
components to alter negative behavior.
The PRIDE program is a collaborative effort between law enforcement and community-based
organizations, with law enforcement being the facilitator. The objective of the program is to
identify problems within the family that have surfaced through juvenile delinquency. Juveniles
with antisocial behavior such as truancy, incorrigibility, minor law offenses, etc., may be
considered for the program. The components of the program are: Intake Night, Counseling
and Family Action, Community Service, Physical Training, Behavior Modification, Career
Guidance and Classroom Curriculum. The requested funding will allow the Police
Department to host one PRIDE program consisting of 40 youths.
Accomplishment Data
The goal of the program is to complete one 40 -youth PRIDE program with a 100%
graduation rate.
PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA.
Households
Projected Number of Beneficiaries Served: 40 Households
For CDBG Department Use Only:
Recommendation:
pp
ApprovedE Den .—J
National Objective/ Eligible Crite
Comments:
Reviewed By,- Approved.°.
Boot Camp Budget
CDBG 2018/2019
Learning for Life / Insurance for POST 1906 $500.00
Museum of Tolerance
$300.00
Staff and 40 students
Bus Travel to Various Events
$1,000.00
MRE Meals:
$2,400.00
$80.00 x 30 cases
Uniforms - Students
$1,600.00
$40 x 40
Uniforms - Police Staff
$2,000.00
$400 x 5
Graduation uniforms
$600.00
$14.00 x 40
Salaries for Staff rate hours
Officers (5) $41.64 80
$16,656.00
Supervisor (1) $52.16 80
$4,172.80
Miscellaneous:
Plaques
Graduation Refreshments
Office Supplies
Speaker Fees
TOTAL FOR ONE PRIDE BOOT CAMP PROGRAM:
50s
$200.00
$220.00
$165.00
$500.00
$30,313.80
City of Baldwin ParkJAN
�
FY 2018-2019
Community Development Block Grant Fur'ids ";
Public Service Request for Funds
Contact Person: _Manuel Carrillo, Jr. Phone Number/Ext. _Ext. 314
(Previous Year Allocation): $3,430
CDBG Amount Requested: $__ 4 000 Other Funds: $ 7. 000 _Total: $ 11.000
(Please attach a copy of your proposed budget)
r w
NO M
r
!1 OD •
M
(Please attach additional sheet to provide additional Information if needed)
Accomplishment Data
Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support
that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of
the City's low to moderate income residents.
Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the
format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the
best form of data, please consider if the services provided will assist a direct individual or youth or the entire
household. Please also note that the selected reporting data must be used throughout the entire year.
PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA.
Individuals Youths Households
Projected Number of Beneficiaries Served: _80 Individuals or Households
For CDBG Department Use Only:
Recommendation:
Approved = Deny =
National Objective/ Eligible Criteria
Comments:
Reviewed ley. _ Approved;
City of Baldwin Park
�9 3 N
9 b
FY 2018-2019
Community Development Block Grant Funds
Public Service Request for Funds
Contact Person: _Manuel Carrillo, Jr. Phone Number/Ext. —Ext. 314
(Previous Year Allocafion):_$ 4 933
CDBG Amount Requested: $ 18,000 Other Funds: $µ 15,000 Total: $ 33,000
(Please attach a copy of your proposed budget)
Project Description: Youth_ Employment Program
The programprovides surnn er Lo o ortunities for Mouth in the l aldwin baric communit who need
_�
em to rnent ex erience. The oroararn movides iob orioortunities, for low to low -moderate incom
mouth a ed between '18 to 1 ears old. Each student will receive a rwroxi mate l 150 hours of work
ex en nce, The youth em to mer�t�c� complements the Cit by acting as a feeder pco [am for
regular art -time ositions. Every year,all „funds are exhausted and with the rrinim rn wa
increase this will be ars additional factor in the costs of the r°o ram this ear. Thee Doth la a
valuable le role and benefit from this valuable learnrn op ortunity w,h�il they° contribute to the dally
o erations of the ON. entire allocated amount goes towards fundin thesal,-
;i r for.Ia yputh yLho
are ern to ed. The department will use other funds to absorb the administration costs of the program
n lUdinp, expenses for utilities materials and supplies, unrforrrrs out ide int na expenses_,
faartici ant supervision and proc ram mane ement.
(Please attach additional sheet to provide additional Information if needed)
Accomplishment Data
Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support
that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of
the City's low to moderate income residents.
Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the
format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the
best form of data, please consider if the services provided will assist a direct individual or youth or the entire
household. Please also note that the selected reporting data must be used throughout the entire year.
PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA.
individuals Youths Households
Projected Number of Beneficiaries Served: _10_Individuals or Flouseholds
For CDBG Department Use Only:
Recommendation:
Approved Deny
National Objective /Eligible Criteria _.......
Comman
Reviewed By: Approved,,,__. .
APPLICATION CHECKLIST
ORGANIZATION Church of the Redeemer / Redeemer Food Program
Please complete an Application Form for each proposed program/project. if an item is
not applicable, indicate "N/A" in the box. if you need assistance, or have questions,
contact icllelle Bravo at 626 960-4011
est 364.
1 APPLICATION FORM
2. BUDGET PROPOSAL (ATTACHMENT A)
3. BOARD OF DIRECTORS AFFIDAVIT
4. ORGANIZATION BY-LAWS
5. CHARTER OF ARTICLES OF INCORPORATION
6. IRS TAX EXEMPT STATEMENT
7MOST RECENT AUDITED FINANCIAL STATEMENT
8W PAST AND PROJECTED ACCOMPLISHMENTS
Application packages are due by 5 p.m., on 4ARMAryjljl�2018.
Applications must be submitted to:
Baldwin Park Housing Division
14403 E. Pacific Avenue
Baldwin Park, CA 91706
kTE APPLICATIONS WILL NOT E
EN ALTERED FROM ITS ORGINAL
3...
qEPTr_n APPLICATIONS THAT HAVE
MKIIAT WILL ALSO NOT BEAC CEPTED.
�
FUNDING APPLICATION
BALDWIN PARK
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
FY 2018-2019
I. AGENCY INFORMATION
Agency Name: Church of the Redeemer redeemer Fcod Pro ram
Agency Address: 3739....�� ... ........�
Address
Monterey Ave. Baldwin Park 91706
Street city Zip Code
Agency DUNS#:
Administrator: Dr. Paul A. Flores
Administrator Telephone: 626-960-9585
Administrator Email Plo°ecotrb�
Project Site Address: 3739
.....
Number
Monterey Ave
Street
Title: Senior Pastor
Fax: 626-960-9587
Baldwin Park 91706
City Zip Code
Project Manager: CeceliaCommunity Project Director
_ ......_.. „ _....
626-960-9585 626-960-9587
Project Manager's Telephone: Fax:...._-� _...
Cece
Project Manager's Email; .lia Bernal@us analytik-denacom
Describe Agency's overall function or purpose. Include history and experience in
providing this service. (If more room is needed, please attach an additional
sheet).
Themm Redeemer Food Program has been assistina the needs of the low-income
individuals and families in the community of Baldwin park for over mIT26yeears
600 inddivid
ualds and 125 households each month.food ro�ram serves more Man m-
n food re t
Has the Agency prevIOUSly received funding from the City of Baldwin Park?
..__.......
Yes (it yes, nun ber of years 10) __w No
-4-
PROJECT PROPOSAL AND DESCRIPTION
Grant Amount Requested
$ 12,500.00
Scope of Services - Please briefly describe your proposed Project/Program and
the objectives.
The Redeemer Food Program provides food assistance to Individuals an
families in the community that are described as:
Low Income
Benlors Irving on fixed-income .
- bard -working low-income couples -
Io sab4ed children and adults
..— = Ph sicall and deve p . i �. . �.. 1
iCt _. p so ..ree oss of ; ob
I tragedy (fi .. hun mer and malnutrition
W _ .. �. _
- A -s wwell as others suffer in from g alnutrition
.. �� � did out on t
. p owever wit.l the
increasing and
rl � s
" lf, the her of volui�rte rs food baskets are assembled and handed
services
last Batuida of the mon Y ..._....� _s
hese sorvic
es more frequeia weekl outs and is
ram has nid been offering food baskets on
.� as
program
week.
the prog
committer l to Prov gur fari9i "--Fh-E— I through res out to
those unable to i each o Y.., o ._
�-���goal our services and the amount of
our Fee Cit ro ram
Feed the
�em. Our g is to ex and and increase .
.w. m ve week as
th.� �
_ t .. way in(ividu Is/families eac
ave to turn a
..�..
run out ofif000'. o not
Beneficiaries - Please briefly describe the clientele that will benefit from your
services (i.e. homeless youth, the elderly, disabled, handicapped, etc.)
uals and families in the community if
The grogram identifies those individuals y- . j,.._...�
...�.g .�w_.. _hilcfren,
._�..�_. � ..�.._�..� ....�. old s with chilr—
d
eh
Baldwin Park wir..�.. a ��.._�...
nd ho or it are sin le women wi c
elderly, �w incorr�e�The rrial�
Describe any special characteristics of your client population.
Increase in Funding Request - If your agency flas been previously funded
through Baldwin Park's CDBG program, and there is an increase in the amount
of funding requested, please explain the purpose for the increase (i.e., increase
in type of services or beneficiaries).
annot aA i tt �r� L iA" wa4, Lino wgv i we a e
jig..�orources airrl __ .. oto our curre
Che ro ram o �tinue to grr�w err nicll b woi d o i�uiir��ci eas
iimited ii.oilm res -
rw. it rr �racr will allowus-19-r a i r r� . i rri(ti i(tL als l irrr~ug. jY�r _Lg ri d_•.�.��w_�.�
CLIENT INTAKE INFORMATION
The U.S. Department of Housing and Urban Development (HUD) requires that agencies
obtain intake data from each client/family served. Application intake must be taken on
all clients assisted with CDBG Funds. Supporting documentation is also reqLflred,
Please see page 8 regarding Presumed Benefits.
Does your agency obtain this information?
X Yes
Ice
If yes, does your intake sheet and supporting documentation obtain the following:
1
Name
yes-
X
No----
2.
Address
Yes.
X
3.
City in which client last resided.
Yes
X
No
4.
Number of family members.
Yes
X
No
X
5,
Total family (household) income.
Yes
No —
&
Ethnicity
Yes
X
No
7.
Female head of household
Yes
X
No—.—
Pursuant-to federal requlrernents, if .your agencyiS unable or unwilling to obtain
the above information from its clientele, please do not submit an application for
funding.
However, if your agency is willing to accept the responsibility, obtain this
information and retain supporting documentation for the required five years, the
Executive Director must certify to that effect below:
Dr. Paul A. Flores Senior Pastor
Title of Officer
Print Name
..... . ....
Date
Signature
ACCOMPLISHMENT DATA
Pursuant to HUD regulations, each agency must document and report measurable
accomplishments to support that the services offered by the agency has made a
substantial improvement to the lives or neighborhoods of the City's low to moderate
income residents.
Therefore, in order to ensure accurate reporting and compliance with regulations, your
agency must specify the format that will be used for reporting purposes (example:
Individuals, Households or Youths) To determine the best form of data, please consider
if the services provided will assist a direct individual or youth or the entire household.
Please also note that the selected reporting data must be used throughout the entire
year.
The reporting accomplishment data to be used by our agency will be:
PLEASE CIRCLE ONLY ONE OF THE FOLLOWING:
Qndividuals Youths
Households
Please provide the actual number of your agency's total clients assisted to date and the
pjgLqcted data for the upcoming fiscal year. Please complete this table regardless if
you receive CDBG funding for this current year
BALDWIN PARK
RESIDENTS
.....
NON-BALDWIN PARK
RESIDENTS
Actual
07/1/17TO Current
2000
500
-7-
Projected _
07/01/18 TO 06/30/19
Presumed Benefit
Income eligibility is not required for services rtpresumd be Benefit" benefit clientientele as
defined by HUD. The following groups are considered
Abused children
Battered spouses
Elderly persons
Illiterate persons
Persons with acquired Immune Deficiency Syndrome (AIDS).
Adults meeting Bureau of Census definition of severally disable persons
Homeless persons
Migrant farm workers
Which further describes the activity you are proposing?
A) The project will benefit a presumed benefit* clientele as defined by HUD.
g) X The client intake information will provide evidence that at least 51
percent of the clientele are persons whose household income does not
exceed the CDBG eligible income limit.
C) The projects limits services to only CDBG eligible -income persons.
BUDGET
In order to remain iri compliance with HUD's I -e ulations, your agency Must be able to
separate amici identify expenditures of CDBG funds from other source of funding.
Please complete the following tables with your agency'tl, current budget (including
CDBG funds, if currently receiving Grinding) and the proposed budget, Identifying how
the funds will be utilized.
-8-
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BOARD OF DIRECTORS
Please list names of members and officers of the Board of Directors of this Agency
(Allached an additional sheet, if necessary). If there are changes in the Board
membership after the request is submitted„ the City of Baldwin Park must be notified in
writing.
Name Title Term Expires
1. Dr. Paul A Flores President/Senior Pastor Indefinite
2. Gladys Garcia Vice President February 2018
3. Elizabeth Navarro Secretary February 2018
4. Roman Rodriguez Treasurer February 2018
5.
6,
7.__-_ __w........_. _ mm ... _......
8.
Name of Executive Directorres
__. Dr._Paul o......�
All organizations that submit this application must provide accurate data concerning the
number and income level of clients. Estimates are unacceptable except for start-up
agencies. This stipulation shall also apply to all organizations, which are subsequently
awarded funding. Any organization that falsifies information, either accidentally or
intentionally shall be required to reimburse the City for any funds paid out and shall not
be permitted to apply for funding in the future.
- 11 -
AGENCY CERTICATION
As the Executive Director, or duly authorized representative of
Redeemer Food Program (Agency),
i-6 ertifthat the submitted tocarov de�he Iservicl �.
y pp -fully p g is obligation under this proposal.
This application is p es for the City of Baldwin Park as
stated in this proposal. If this proposal is approved and funded, it is agreed that
relevant federal, state and local regulations and other assurances, as required by the
City of Baldwin Park, will be adhered to.
I certify and declare under penalty of perjury that the information provided in this
application is true and correct.
Paul A Flores
Print Name
Signature
626-960-9585
Phone Number
?Floresa.).;otrb),or
Email Address
President/Senior Pastor
�......._m Title of Officer
Date
Has the agency received notification of findings or concerns in the past 5 years? No.
If Yes, Please explain
Please provide corrective actions taken:
12 ...
�y1Yo� e r„ J ^,
ri 'f t a w
As approved
pp,mm d it the o
Membership
oif
On Oictobier
2,4,1999,
A.- Grievances or disputes between individual members of this church, or involving a member
or
'this church, shall be first negotiated between ttie dispul.ants in good Faith and Christian deportment.
ForfiailLIM Of SatiSfildol`y 0eg0tiation between them, the ni,ilter- should be then submitted to the
Pastor for mediation or decision. If the Pastor is unable to resolve the matter between the parties, at
request of either or any ol'thOln the inatter shall be heard before the Church Board, or a panel of
spirinially qualified people chosen by the Church Board (hereinafter referred to as the Panel) with
bath parties being given equizil oppor[Liflity to present their respective positions to the panel.
13. -In eveni the rnalter is til(en beyond friediation with the Pastor, the Church Board shall fix
such ru, sonable rules and procedural guidelines as they deeni just and proper for the parties LO present
the respective positions before the Nincl, so that good rnanners, propriety and prudence be
preserved. Each party should be allowed to have the assistance of a layperson froni the membership
to assist ill presentation of respective positions, In matters resolved by the Church Board without
flurther action, sante shall be treated as privileged, and any record of such proceedings shall be sealed
and not available to any third party or otherwise except upoil written �nreteal Consent Of the
(11SI)LIUMAS, '17hese proceedings are binding al-bitration, and there shall be no other ' remedy between the
1),11 -ties beyond ttiose herein pr(�,,)vidcd. It, is intended that these provisions 'Will resOlve
iiii.stinderstandings and help to quiet personal grievances, so to prorimle peace and harniony within
the church. Domestic Relations matters or disputas between Unrilediale 1-amily nwinbers should not
be entertained beyond mediation through the Pastor. It is not contemplated that these procedures
apply to legitimate claims for physical injuries, or in lieu of civil remedies arising out of accidents.
Section Two® Disputes between Individuals or Factions and the Church or Church
Board
A. -Disputes involving individuals or factions within or outside the church against. the Church
Board of the entire nicinbership ofthe church, or the Jiurch coi porawn, shall be resolved by [,,finding
arbitration.
B.- The forum for arbitration of disputes concerned in this Section is the District Council; and,
the arbitration panel shall be comprised of three disinterested persons, which three persons shall be
appointed by the District Superintendent, preferably from among the District Council Executive
Officers and/or the Presbytery.
C. -The aibill-atioll, panel shall sel at 111I. -W 'aml place for hc:ljjjg of the dJtsptitc. bwNfeerl the
parti(,.,s, wifli resort�ble:roceduralguidelinesforpresentatnthereof
oAcMlidipttveitiand shall ffi �ao'by the par -ties, as the pailel
dere llgas ,lust, proper and fiiir. The deLern-tination and award, or other disposition made by the panel oll,
arbitrators, shall 1.)e final and conclusive, and binding upon the parties, from which there shall be no
appeal.
Section Three: Disputes between factions and the District Council
1,)ispittes arid gpievances by, this church or allY Minisler, mcniber or faction with -h) this CA111"C"
agaff)stthe F)islrict Cmincil or (),therwise advel-sely al'f ctiri,g the District, OLUICilshall I)e ICSKAVO(l by
hinding arbitrak"In, b.y subrnithnr g Sallie to the (icileral ""'ectetary of I'he (kneral GIABI,61 00,11C
Asseniblics or (io(l, sinint-01chl, Missouri, For rc�,,;olutlon according to such rules and regulations as
he may set, al)(l in accordance with I lie iener� " a are
For of tile (� al Council, as SUCh f3y-L' WS ' DOW
or from bine jo time imay be airtended. The detern'll"aholl rrutdc by the (reneral Secretary or his
designees shall be final and binding between the par From which then,k- shall be no appeal,
19
Section Four: Alternative Resolution
In event the District Superintendent or General Secretary cannot resolve the disagreements, or
is unwilling or unable to appoint a panel to hear and determine the matters in dispute, as indicated in
Section Two and Section Three above, the matter shall be heard before an arbitration panel selected
as follows: each disputant faction shall select a single arbitrator, and the arbitrators together shall then
opygm-9 i r ti�on v.nel, In event such
arbitrators are unable to agree upon the neutral arbitrator, then such third arbitrator shall be
determined under procedures provided in the Uniform Arbitration Act. All persons serving on such
arbitration panel must be practicing born-again Christians. The arbitration panel shall set a time and
place for hearing of the dispute between the parties, with proper notice and opportunity for each to
be heard and present their respective positions, and shall fix reasonable procedural guidelines for
re t r and fair. A final determination and
ientation thereof 6 the i)arties, as the ianel deems just, roje
num, I KI a 11 grAlam I I ro [mr-A WAM. w" 161 LOU I IM Or! I IVA X"A'ARROJ WRLM 1 EN IN PJ I I IN IM
Amcndments to these By -Laws may be made only by vote of the active voting members at a
regular Annual Business Meeting, or at a Special Business Meeting of the membership of this church
specially called for that purpose, provided that such Business Meeting has been duly called and
noticed at least two Sundays prior to such meeting, and as provided elsewhere in these By -Laws. The
proposed amendment text shall be publicly posted in a conspicuous place within view of attendees
at the church sanctuary, and sent by mail to each active member at his or her address of record, at
least ten days prior to such Business Meeting at which the amendment is to be considered.
Amendments to these By -Laws shall require a two-thirds affirmative vote of those active votini
members present and voting at such Business Meeting, after a quorum is established.
20
ALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of
o
z
County . . . . . ........ . .. ....
On_ before me,
71
personally appeared,-..
NAW 'I'l H F OF OFFICER - E.G..'JANE DOE, NOTARY PUBLIC'
21111M
personally known to me - OR - [a" roved to nid"on tl-,ie bcisis of s�ltisfi`lcl,Ory eviderice,
to l)e jllr,
whose narne(SI 1,
stibscril-mcl to If"fe within insilvaient and
knowledge(] to
In AU
that by
_)af,,,ity(jols), and I
eYoo?l W, GU41ENs-lE0"JIr tho perscu, ignalure(s) or) ttle it"IS111111
I ZX28 7 4
upon behalf ol which the
PIK) tANY r1.jjTL9" � CAt F09W
rL
C"W' ra, b 4) 11 t' 3 14 gq, � 2, person(s) acted, executed the instrument.
Jilin*
'WIM11yananum]; -M-11
WWII I I
7j)r)rprlI4 tl,jj„ qjata ge,pkvs1qd herr"r is not required by law,
It fr,'(')0J prevtnt frnurhAent msclnnjent of this form,
WITNESS ji4yfiI"1r-i'd and offi
olitillism OPTIONAL SECTION rmlitz'011
CAPACITY CLAIMED BY SIGNER
Though statute does not require the Notary to
fill in the data below, doing so may prove
invaluable to persons relying on the document.
0 INDIVIDUAL
'dLRPORATE OFsi)CER(S)
E] PARTNER(S) 0 LIMITED
[j GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER. . . . . ........... . . . ........... - ,, ....
SIGNER IS REPRESENTING:
NAME OF PERSON(S) OR ENTITY(IES)
SIGNAIWREI)I-,')A�11AJr�
OPTION-CL7SECTION WF
0, )474',7
"L.,
=,7 A elff
1_1 I LE OR TYPE OF DOCUMENT . . . . ........... .. . . ... . . ..... ... ........
... ...
NUMBER OF PAGEs DATE OF
DOCUMENT_
r.
SIGNER(S) OTHER THAN NAMED ABOVE . ........ ..
dG"
.. . . . . . ......... ... --------- - - .... . . ......
07199? -1 NA - l IONAI NOFARYASSOCIAIICIN'-.8.23.6'1"Im F
C'Ajt�l'13(79-'71B i
VM tfioW
P'(`()'NST1TL1'H—()!1i
LP
That I am the duly elected, qualified and serving Secretary of
CHURCH OF THE REDEEMER
aad that the above atidl,'oregoing 00(je of Colisfitutioii & By -Laws was subj-6itted to, the Meulbeiship
and was ratitled and adopted as the Constitution and By -Laws ofthe co . rporaw,')n by the ivcluij-ed Vk)tC
of Membership entitled to exercise the voting power of said corporation.
IN WITNESS WEEREOF, I have hereunto set my hand and affixed the official seal tl-ds date:
B'Y-L,A%A/S-D0C,9 24-99 DOC
A,/ .........
ul
I,( S CfjUNTY
V
Bpd�s Nov. 22.2002
CONSTITUTION AND BY-LAWS
CHURCH OF THE REDEEMER, AFFILIATED WITH
Od 10 Ccl 11 K "A %Aved pe-olile who shall constifi,ite theBody
WHEREAS, it is the eXPIVSS Pl1q)OSe (')f' iI n[mil tile f(KAlidatioll of the Apostles and Proplids,
or Chlircil ol"ourLord JeSLIS Clirist, established
Jesus Christ Hrnself" beirkg the: Chief COrlic_St011e; and,, God has ordained that His Universal Church
should find expression in and through local churches, to assemble together fOr worship, fe'llowshiPI
counsel and instruction in the Word of God, to do the works of ministry, and exercise spiritual gifts
and offices as provided in the New Testament-)
THEREFORE, this corporation is formed to propagate the Gospel of Jesus C,'Iilist, according
to the Holy Bible, in fellowship with THE, GENERAL COUNCIL OFTIIE ASSEMBLI[ES OF
01) a. Missolll-iCoq)oration, as a local cillu-ch under the headsl)IP of the Lord Jesus
'Nonp
with customs and traditions of ['N,'Vigelical J)ejitcoostal Chr-istianity, and, in these prerises,
tie j,(,)jl()NVjjjg,- C(mstitution oilid By -Laws are adopted:
N, LF F LI -11—D _0
ARTICLE ONE -ISA
The name of this corporation is
CHURCH OFI,FfE REDEEMER
ilxlp[y ,ts "Gillurch" "
or cwjlora� 11,101l
Ileivinafter referred to S '601 , g1l this col-poration array by S
res(,.)jution of the ('11LIFC11adopt other and fictifiol,ts names for tile, Pill) , Me Of cl"i"19 b"lless
till-oligh its various departments alld pmgrams, as (leeilied iwc,(w,ssal'y, c0tivellient or expedient, and
ill sucli nianner as to be in ca all,'AhIllce %viifi law.
ARTICLE TWO - FOUNDATIONAL CONSIDERATIONS, PIIUNCHLES, PURPOSES,
TENETS OF FAITH
Sectioll Ogle: Slipreme Authority of'ttht 11oly Bible
'nis church holds the, Bible, the I loly NVORI of'God, to be silpreine ilI 'it eve, Y
chul-cli, tile ultimate aLitholity Rn rLiles of ordel"in keeping witi'l tile S13il-it Of (llr'stand, tiv "6111 we
borga(1-trislian sliould ell( le,'Ivoi-to keel) 111C L11111y (A'Ille SPirit't' t1le 1301"C' Orpeace.''
,Ici (,)f Ifle 1�11o\vje& e o f,tIjc s)v) ()fGod, l,nao a pci-rccl 11'1'ati, linto
all coale it, tile jill'ty of'theflaith, ai
jill-0 ()1711,le f1jililesq (Ephesians 413).
the i'lleasure of' ["tire Sta
Section Two: Purposes- Worship, Evangelism r)jj(j Fellowship
']'he JAU'Poses [61- which t1lis corp(")ralioli is fon'lle'd al -C to establish and rimintain a pia e° 01"
..Ord (,III-ist, I lis only begotten Son, 1111-01H2,11 II'le
w0p,11ji) of Aln)iglAy (Jod,, our l7atllel'. alld tile I L)
I 1()Iy, Sj)iilt, �,,ind proal-lotioll c& ('11'rislian 'rellowS11111 arld edifwation, for C0116.11a Inisiness as, a
ofti-io Holy Scriptares, and to do tile wol-k of"evall,�_'Clisill in 110flue 'and 6oleig-I'l ti("ICK
I n tni s, si r -,Ill of, the l"'o 11, d .)esus Christ
obe(fient U) tl
Section 'fhrc,,C. "it" 01MAS of F""601
As Tenets of FaM, tWs church accepts the, lioly Bibleas the inspired all(l I-evcaled W"itf God,
,or the IluTpOse of alaintahing general Unity, adopts
me Mksufficient Qe orfaith andr
pactice, clildfi
the STA'I'EMJi,N1'OF FUNDAM I�,N'1'AL'rR'1JTj-tS ()FT111T, G ENE 1M, COUNCIL OF THE
ASSEA1111tjS OF C,OD, as san"10, is now and Ron, time to tine may be revised, and as recited ill
thetrue copjej,eof,wl,jjc,,lj blows as an addendull", 10 this cc Of Constitution and l3y4,,aAvs, by
this refe'reuce here ill cor po r,,,jte(j as th()jjgI_j set 1.brth in full.
ARTICLE TFIREE - STANDARDS9 PREROGATIVES AND POWERS
Sect,011 ()Ile,: St,,111(1:wrcjs trill('lanevernine"t llvrogathTs
It shall be a sundud and responAlky of OAS ChUr(JI'[0 preserve scriptural order in all amtters
affiecting its l4le alld 111inistry, reserving the right of self- governn"011t, 010 Mogatives to chhose "
oNvil Pastor, an(], by action of its 'I'lernbelsbip at (',hurch Board to (,,Iect its offlicers and directors, to
establish and nwirAnin mduds of menlbership and discipline, to acqquire and hold title to property,
e and conduct as a local church, according to
and to umnsut all odvr businass pertaining to As HR
lioly scliplums, and as homhoRer ill this 4ycicle, Of Constitution and By -Laws provided.
Section Two: General Powers e�cise at rights, powers and 1�)rivileges
sj,lall ave h - orad is empowered, to ex
pais Cal
gellet-ally,accMed to Dor waWns of this k4ld, including the Power to =1100 to acqlire, hoW, buy,
sell, lc ease, TTIC)llga� e, hypolliecate, oI other\vise, enctullber, and to dispose ofin any way, real and
Which is l'awflul, ne"Cessary
persoY property` of aH klivis and descriptioils, and to conducl all budness v
or cxpedienl, ii pronlafi, the Inuposes of the c,orporation, including �''c power In issue, purchase,
redeem, reQN? take or odwrwke au0m, Own, sell, tend, eXellafl.ge, ransfeT or (,,�therwise dispose
,,, deal in pl�,()perty ofany kind, bdudkg its owl', honds, debelltures, "Wes
Of, pledge,, use Ol- otherwisC
and debt securities
ARTICLE FOUR - RELATIONSHIP WITH THE ASSEMBLIES OF GOI
Section One: Affiliation `r, 4 1,
\Vhile 1,ecoynizing inn rent light 10 s0vereippty in the c.ondud (iC its own busiiiess aJl,1 i
his
,h,, W,W,tq, c dogs wito R,dj cooperativ( 1,Qjl0\vsjjjp with and ;pus a
QwPu2n, (w "rnv,,,ASSE,MBL1I+,S OF(MA 11 Xiissoluxi Nonprofit t: or SI)t'ir`0'1CI`t
Missouri, and fike�vise in jiej[(-) el- Of'the SOU111101IN FQW114C LAVVIN
, wship,�vith and as,j ll,101,111) OF GOD, a Cafil'brok
ANIVERICAN DISTIUK"I" CO1JPNCT[, Ob' ITH: ASSEMBLIES
CKporabon, and sul,�jed (0 'their Superior awhod" in maums of doctrine arld co�nduct,,, which
ctaraliorart.reriis arra, hereinaftel- I-e,ferte(l to as "General Council" and "District Council", I-CsPectivOIY, Or
collectively refer rcd to sionply as "Assernblies of (!ad".
yk,d,l Two: lKiVege, lRespoilsibilities, Re�prcs ell ta I kon
'This chKuh QU shame in pAdleges and HsRnpe req)onsibilifics enjjoined by All I ia ti oils 111clitiOned
above, ill aGcord,1nCC With 111C, & 13y -Laws of each the, (-JeneraCouned and the District
a$ SUCA11 regjdations are now and misery n-0111 time 10 dMe be �ricludiny, represenIathrl
it th �lru (J"eneearl and the District Council l'-alsi'lless sessiolls, jjjjojjgjj its delegateswho have
been ecled by the inenhership of1his tzhurch cw its Much Board
Section Three: Dedicatioll Ind DiSsOluti"
I
NAigiol�s Pu'l-po)SCS Wiflibi the nicanilig
VAS CMTOMUOTI I'SiRwnied and opended exclusyvh f(A
of §501(c)(3) of the Mited States Internal ReV011je, (`Ocje, 'rhe property of this corj)o'-aItiOn is
irrevocably dedicated to reli-01ol's Inial Oses and no part of the net inconle ()j- assets of this corporation
shall ever imov to the benefit Of "illy director, officer or member thereof or to the benefit of any
1--n-imate person, Thle to it Pem0nl] property and real propel -TY o,w owned or held in trust
herealler aCqUir"ed bY flos church shall be pe , "Pettially dedicated to and held ill trLISt fOr thO purpOse
of inahAabling a place of divine vvorship and opemong church facilities and programs hi hill
ooperaiive Fellowship and affiliation with the Gencra,i Council and District Council, Upon the
of dos cunpora6on, after paying or otherwise adequately securing Or
dissolution or it drag UP
providing for the debts and obligations of this c0r1)0l-,','ti0n, the remaining assets shall be distributed
Co SOU"[WERN PACt�IC�
,l'.IIDJS'rJUCOUNCAL OFHEL1ESOFGODCamilia Nonprofit Corporatio", which corporation is, forined and
operated exclusively for religious purPoses, if it is then in existence'and exclupt frorn taxalion tulder
I of §501(c)(3) ofthe United Stat internal Relverme Code, to, N nouthen so etsthg ;Md
exempt, then to rillY, GENKRAL (.,',01LJN(.1l-, OF "FUE ASSEMBLIES 017 G01), a, Missouri
N,-)nloofit Col-POI-WA,011, Whiell COFPOraflon is, ft,,rrjiied and operated exclusively for religious purposes,
Wh is theli in existence mid exempt froni ta-,x.a9:i0l1 Underpl'OVisjons of§501(c)(3) offlie Uftitcd States
blj�ornal I�evenue Code, or if theY tfien are both not ill existence and exeat, the,"11011-PI-01"It
I.Auld., foundation Or col-P0rAtiOn which is fiorined and operated exclusively Co" religious Purposes, in
harmony Wh the purposes of this Corporation, and whicti has established its tax exonI)t status under
§501(c)(3) of tile Unitcd States Internal 1,
evoutte Code.
Section Four: Organizational Assistance xternal proj)'leins, %vhich cannol be
If at any time tWs ChUrch eflCOunters, any internal or c
reasoli,)hly and expedWously resolved by acHon of the mmllhe"shij) or tile
,111ji-ch 1,�Oard, the church
shall sed( the serAces and amiMance of]")istrict (._'oundl or Anst Counj upon request of the
Pustor or as n1jody of the ( laairch or upon petilion orthe mernbers'lip, Such PCfiaon of the
munbo-slip ski W in writtol Rom, and shall recluke the Qattires of IeMt tAvOlItY Percent (2 011/o)
of the anTent active inembershiP Of t,lje church, arid s ' 11 fl, ul I
hall, be addremwd to INMAL (',M) C , C
presclj(L,,(j 10 the I)istda Superintendent oj'I.)jStrjCt WHICH. Sudi pedUon shah spedkahy but Nieny
til-tL'I (1040-ibe featLifes or
j,e(,j,w the (ictaiis, or the MUCT Q'Whidl aSSIM"Ce is requested,
Mpae or admKiMradve BusbViOns AJP011 SLICII j)re,,"Cflti1fion t() tile ")iStrict (,�ouncil, it shall be
Mined to be a petil1m; mi beh?df (AW church„ as an Waive of 11 -le menibership, Whereupon tile
f,)istri�'j COLjncjjj,)isu-jct ��'ul.:)ejititendent (:)r presbytery, shotild t,,tj�e or undertake
i _ o provide necessity services as are available, In event the ()FthiS C11111 -Ch stiould becoirie
TWA over doctritial or other issues, in vdich individuals or factions nlight PrOPOse t llirl: this Church
shoWd withdraw or disaillifiate from the Assemblies of God, such clisf)utes shall not be put to a
confraiing v()te, but shall be resolved according to pl-ovjs
,Ous of We By-L,aws, Article Eleven,
Resolution of Disputes, at Section Two.
Seel ion Fjv(�: lmstrwt MUCH Ass6tauce ij,j (,,'fuirch Administration
Ir at any thne the business Of this (AlLfl-Ch cannot be adequately under icil,,era and pel-P.A11"ed bY its
adniinisirators throjq:j tile vk, h per ChUfC11 Bwird is not available or
Illirch I3(:)ard, oi ell a Pro Wilt active
nAnctioning, to church nmy, by reqtw0
sl , its rch 1�1()arcj o.,)r at least 51 % of A ben cul
Menson -ship, Petition the Pries'bytuy cW I MM rict cynuwd to stave, as the (-'liurch Board, to SO save
until such time as We Presbytery nnd the "nerylbership of this church that the membership should
Vemunc IOU ,pomh, R.)r its aH`aivs, Neither District Counci] 11or tile Presbylery (A'District
MR be tap assun-w any pur sop ral i-esponsibilty or liability for debt or other obligations of the
3
church in taking such action as vilay be necessary in these premises, unless affirmatively so stated.
Section Six: Minimum Number for Viable Membership rLS ill fhltribet-7 Ille CIlLirell
If the active membership of this church falls below twenty (20) perso iininial recliiirei-rient R)"
shall seek the assistance of the District Council for help in maintaining 00 11 1
Greneral Council affiliation. If after one year thereafter the minimal IlLin-lber of 20 active "llenibers is
not attained, this C11111-cl, shall auto linat icall y revert 10 the status of a District C0101cil r91141te(i
Churcli. The church sh.111 r0lTiain in a District Council all"ifiated stati,ls unfil it again meets tile stalldard
rora General Coijilcil affiliated chill-cli, liaving deillonstrated its ability to assume fall responsibility
l'or restoration to that slatus as a viable sovereign cb.urcfi� Unless otlierwise arranged, thel-e shall be
rio.finaii6al fiabifitY Or other af 11 District Council in these premises.
,ri rill �,jtive obligation assuineci by
ARTICLE FIVE - THE BOARD OF DIRECTORS AND CHURCH COUNC-ti
Section One: The Board of Directors- Name, Number, Authority
The Board of Directors of this church shall be known as the Church Board or the Board of
�N (I0) nattin"d persclns, including the Pastor and attic elected to
macons, acrd sliall, consist 01T]"_-ovided,
atid servillg liar't[le tenni s and lmviiig powers and auttiol-ity �ls lie,-einafter in the By -Laws 11).i
All official and business powers, Jctivi[ies alid afflairs, 011 dils corporation shall be exercised and
conducted under authority and ulfirliate (Ii of t 11C 01L.KcIl Board.
Section Two: '111c, Chl'"ll COalo'c" d tq�,ejljer witli I'lastoral Staff alld
'VI,jerc shall be a (1)LffCll COUTICH Col'Tosed of the Boa.r
offlctj"S, which sliall see-ve as supervisMY 111d -,.,i.dvisc)rY ill witure, and shall 1101, LIS:Lll'l)
the auttiority or fibildioll 01, ti -le Clam-cli Board, and �as'Ijereiiiallcr ill the By-[,,aws pf°o)v I d e d
ARTICLE SIX - AMENDMENTS TO THE CONSTITUTION
1) 11 el a a
ii -lade only Y vote, of 11,1c Lictive voting am b 's , t
Arlemilliefils tO LIt ,, (',ollst,ittition may Inc,.,ch
N�jeeti �,j g, or at a Specia 113 Ll Sill eSS' Mecti I ig c) t'd i c ni ej ilbersili 1) Of t1lis L116
Nj,'Lllar Aiml-lal Mislilels's Ij,,js
ro)j, jj,j�jt lnjipc.)se, Haat socli 13ti.sitiess Well (ILtly called and
specially , pi'ovided 4. provided. 'I'lle
1�1(yl,jced Lit least INvo SlJfflda�yq prior to such Ineeq.111g, aiid as liercitlaftel- ill the 1,
y�l dews teXt , �Jjlajj hC J)Llblidy posted in a cof]sj�)iCLIOUS view ot'attendees
proposed ameridilwilt 11, -ess - ,
lia eac 1clive rljejjj�ej- at, ]l -is or lier �tddi 'ofrecol it
-y, aild sell I bY I
[Ile cjjljj,cIj silicttiav ndille"t is to be considered.
least tell clays prior 'to SLIC11 BuSifleS�,,
, %icetirig at whicli tlio anlic g
lreqtiire a till-ce-knirills al-11,111ative vote oftliose active v0t]n
'
/\mendlnellts to ttlis Cons ti ttitioll S biall Btlsiness Meeting, after a quorum is established.
Illeillbers psejyt aild voting at suc
AKTICLE ONE ]PARLIAMENTARY ll..,AW
IT, o)j,(jej, tri cr,�podite [lie wol-k of [Ills (111U01 011d to avoid con(i,tsioll M its daslrGrcraticrrrs, ail
1-ijeclit,igs of ti -le cj,jtll-ch11oaiA �,dl Anoual l3usiruess MeeGrigs and all Special l3usiiless Mc(',6n19S Olw
�r ol, otbel-vvise
ot'("Wde
the; of, t1ii's churcll, sli"'I'll cordLlctied LAM
N
ary authcAty of the current edition of Robert's Rules 01'01-(10' nCNTlY
gcwernal by the parlial"C211:ti t, 1-d fellowshiP, under the guidallce Of tile Holy
revimd, in keeping Nvith the spirit of(,`11,,r s jan love ai
Spirit of God.
Sj�ctiojn 0;je. Meiinbers 1.1h.117 active irietriben-ghp of this ChLIT'CIT, the" quafifications and
Thbre shall be but one class of reg e Church Board, as hereinafter in these By -Laws
acceptance of saute being subject to 1PPYOval Of t1l
provided.
Section ,l,wo., Standard ail` carve MeffilbershiP
lie Swidard for regular active rilellibel-Ship in this church shall be:
A.- Evidence of a born-again experience in Jesus (Ohiot (regeneration) (John 3:3 -7, 1:12, 13; I
Peter 11805 -sion (Mair 28:19, Col, 2:12)
T_�,_ Watel Ba.plisrll by il"Illel tiall jif7e (Roni, 6:4, 13 � 13, l ,,ph 4� 17-31, 5�2, 15, 1 John 1 �6-7),
CL. Eddence ol'a collsio[effl C111 -is
W po-Sonal subscription to 00'01)0ts "r"'th as set forth in tile Constimdal 01,110S dimsh-
J)ersoinal williflglless to contribute regntady to the WAPPort of the Church With tithe, and
(141'exings accordin-v, to bis or her ability.
17, A voting inernber jr1lsst be at least I S years of agcy
(j. Agreement to be governed by the Consti ti ltk) "I & By -Laws of this church, and the
ieneral
('011Stj;10C60tl & BY-1,1aWS of the Gouncil and INA rict Council, as they are, now and may be from time to time amended.
1jectioll'I'lip-ce: Appficaflovl for Regular Aedve Ale'll'bel"Shill), M)"d Rev ievv
Appicams Q replar a0ve, nienibership ShaH make their desire knovvn to the NO, WhO Ml
exanke the Wfic,'Ult it' a"()rdance �vilh the sUl"dat'd of monbership, arld UPoll I'lis 1-0colill" oil
tjje (h.trch Board sh"'All colisider their Wtitlen apPlicitiolis ()Tl Rom,; approved by the (Imirch Boaid,
s of active
hall be added to the I
and (lie nalliles Of those Ippi-oved fi,)r such Ine"llbei
j'jjZCCl j)U1:)1iC,1y,ts nwmbus at we emlot convenient
niernbonhip of ale WM mid they shall be recog .— _ tecl as a ineniber �vitllin 10
Ineeting OF& congregation. p4o appkant IS rnmuberdlip shall be mcep
days beRne an annUal 1nCllil)0rsh'P nleet'rl', Or whion 10 drays before a special
membership.
ScCtj()jj Four: Ex y*ricio Membersbil) 01, p.,,4stor, pasto1-411 St:Af, and Spouses
I& Pastor of this convii and respective spouse shall, by virtue of election and acceptance into
its adnisuies be deemed to becorne and be ambe voting nronibers of fl -lis chlircir "I'he Pastoral SIM['
and their ivspectivc sl)()uses, [)Y Vil-ILIC Oftfieit- by the Church Board, sllall be, decalcd
t:o be=Ve and be active vothig rilernbers ofthis clitil"Ch. SUC-11 17�,K, 001(00 ("Ch Mellllle'Sli'P
terminates with termination from the respective OfEce.
Section Five: Voluntary Termination of MCHAW"lliP IV Meal")"
Active members in good standing may sever tberj- 1-elatioiiship wdll thl'S ChUrCh by VOlUnt', Y
Is.ferre(l to solyje Other eongregttion A, transf 1.6112, nlellibe'l alay apply to the
or lie a cejjj:fjcate of'Good, St,,,ni(fing or I-etter of—fr-C11-1.4'er� INI'lich "ill'all be
Secretary of this C111KCh and the Church b0a"(1, and sliL1,11 be siyned by both the NIstOr ��lfld
gi anted (),-j appro�qij of 11a,_,,,,tor
M
11,11d OtIlei'kyiSe t) J.ng �11.101-lt
tenders resin -ges that o,
.,natiM While under chat
the Seeretary, If kL menibei b A not deprive the Chu A A md thornmeari i ig
&SCj )line, ftonj [tie (,',hUrcb 13oard, such, resi,911citioll s I ynaper by the Chumh
and Wng disciplinarydearninations of the charges, as, deenied necessa,'"Y tar
'°
A the T000rd-,
Section Sis: lgracfive Membership, UIUM11 jto,,jj-(j J,."teviem, N otifical iloul
"I'lie Clittroh Board is enlpow(,�red to perjohUcal1y review the Church Membership Roster and
therefroni to place on the inactive list those who have beco,ne dqualified Boni inembership,
including those Who shan without 900d emme abont themselves fron, serN,jces and prograins ofthis
cl,11jrch for a period ofthree c(,,,)nSecufive V11011ths Or more, or Nvfio cease to contribute to its support,
or who shall be ander chaijes f(,)r inisconduct or under condenination 17(,rr sinfiul or worldly practices.
AN-heii the Church 13oard places the naine of a Inelliber on the Naive membership list, that me fiber
shall benotified in writing of such action, anol the reasons therefor, by the SeGI-etal-Y Of t1le 011urcIl.
Sud"HAke infl be given to such inaCtive rnetriber by regular mail sent to that per soils address of
reawd in die BIS of the church. If such Ine'llber so notified does not in W66119 fOrInally reClUeSt
re'storation to active status within 30 days, from the (late of, 1i
_jai'ling oj, notice of'jilactive status tatu s, he or
she Ml be autorriatically terilliante(l froni membership ofthe chlirc,11, witliout, flurther noticerecluired,
F'or good cause shown, the Church l3oard jilgy restore a rricniber to �,jcfive status at, ,iny tillic prio' 10
,a.otual ten-nixiation ofilleillbOrsh-ii),
Secdoll Seven: Termination of MeRjfl)ersbij) by Action or the i3onni
':l he" Church Board is onpawei-ed U) mnwvc Am the nlenherslip rosters tile, nanles of those wl)O
are, decoased, those who 110 IOIIL40f'liOct the standard of nwrnbers;hip, those W110 IINIY have v()Iiillt,,'lrily
vviclidrawn froll, [lie those who rimy have been up -anted sever aru.,,c and CARcate of Wool
Sumdhg or 1tte'"ofTi'ansRY, and those Mose nalres halve beery on the inactive inembershil) list t()r
esj,oj�a,tion tel active Status„and those clisti*,,sed li-,)r disciplina"Y
art I cast, 3 0 days �vi t hoi i [ requ est i n -g r
MERM
Seefion Eight: Hononlry and Special klemberships pTovide ft)r fionorary 01-
The Church l3oard, by its special MsWu6or; is erripaweand to and mmy
Ane no duos of membudip notwiflistanding Such designation as rnembem,
spec3al inernberships, lu. ., , z,-
l(rr youth and sriperanlluated persons, handicapped persons, individual's I'llal ,ircabsent froill thcare"i
ne,(�j Ily tile (,',jlurch Hcnirdiro be
Lmable i -o take p�art in the prograrns of" Ille ChUrCh, UnCl Others (lee"'
dewrOng of such conWoution, on such Mot as the Churth 13oahl deems rensonnble, Such
honorary or spedal awrilbersWPs shall have only 'those partiedar Oghls and beneFts a'ts shall be
Emb-nmMy bes-towed by sudi special I-OsOlU.1-i011 of the (TurcJi ffixjr(j N.�-!,hts and benel"its Of'
honorary or. Sl)ecial Menverships need jj()t be uniflorin over tile, entire chss, it is intended that
an n ri
rs
honorary and special inernbe 'hips shall not be niembers within the meaning of any law grghts
to mernbeis. I lonorary and special nimnberAgs ij,,ill h, 1i I 'At 1i r
ave lio 1-ight to n(,)tjcc ofor pai cip, Jo 0
,,t, in ,y meetitig ()J'the membership of ttlis clatircJ-1, of I,() paqjcj,pate in array way in anic,nding the
bylaws ell' this chi Q or hi vote to dissolve Or friel-ge Flonorary and speck d wernbers shall have no
vested dghts iii their respective nlejnbej-shil)s, jrid the CJjurch Boarl by fumher special remAution,
I_lla,y
N,Yjtj,) or WillioLft flbide or teens or con1jons of honortiry and special
ire tefirl reversememberships, at any time and fear any reason, for cause (Y without cause, and may Rewise dissOlve
the entire class or classification.
Sectioll pjane: jinauthorked ANVi6es
P40 inember of this church Wall promote personal crusades or support private campaigns,
programm, enterprises or ,jh;ih,s t(;:) involve this church or tht,,,, mcmbc�r,,ship of tH.s church, on the
6
eillirc1l C,11-nplIs oj: ejse-%Nl)el-e,, jjnless such have been approved in advance by the Pastor. If additional
sel-vices or prograrns are desil-ect heyond those J)"OvIded, silcil services and programs must first have
,11-1d be I 11,1c,jer liis gencral aL.1010rhyalld Supervision, and his approval may
the approval ofthe P�astlor, , for aiiy reason. Elul event the. church is temporarily without
be withdrawn at ally til'ile wid10111, 1106cc, te Church l3olard. from
rsia Pastor, such activities must first It' ave the�WPOof this section shall constitute good cause to have thehviolatorexpelled church campus and
facilities, and shall be grounds for discipline of a member by the Church Board.
Section One: Disciplinary Authority of the Church Board to the Scriptures,
All discipline of regular members shall be prayerfully administered according
under authority of the Church Board (Matt. IS: 15-17; 1 Cor. 5:9-13; ll 1ess. 3.,11 -15 - lit il. 16� 17),
The Pastor shall be uridcr the eXCILISiVO ecclesiastical authority olDistrict C01,111cil and General
Council, which have sole powers of discipline over credentialed ministers.
Section Two: Suspension and Restoration
With exception oft erm and authority of she Pastor, the CL11, .11,
.1 enipowei,ed to suspeild
,e)grjj i,,
J e at is those regol,.Al- iaei-iibers who shall be under
frow active voting illeint-M,ship and place oii iac v st A lat'i0l, jjlj�ouk?
,11 silij�L,ji, (),- worldly practices.
charges ['or inkeolldlict, Or wbo have 1,811011 Allider condelill , -ship those who", it filids al -0
7 lie, Church BOYrd is likewise oillpowd-ed 10 t(,) aotive menibet
ilot guilty as charged, 811d 1110se who tllf'()llglu 1, el)"unice aml aIJustill0fit have ,lgahi attairied [o [,hc
staiulard flot- active lllefllbffshll)
Section Three: Requests for Restoration, Hearings and AppeaLe
A.- If a member has been removed from active membership because of charges of misconduct
or condemnation through sinful or worldly practices, he or she may wqoest 1'es(oration to ao:Aive
menlbersilif,) and deinaild a hearing, belbi-e the NstOr and a ri-jajority of (tic 1111111, &)tjj- t( be held
within 90 (lays of receipt of such reqkjost aild demajid, which shall be ill wi-itifig and particbdady
specifying all defenses to each charge so made., �vhich writ I en request and cealaild must be received
alling notiof removal from active
by the Pastor or the Secyet�jj-y withill the 30 (lays after date of im'
membership. The, shall encourage a proper attitude on the part of those in question,
and proceed caret-lilly to pi-ess tier final decision in each case. When the has rendered
its decisioll, ttle mei lber shall be notified of the decision and of his or her right of appeal of an
adverse decision, and he or she may appeal from that decision directly to the membership of the
church as hereinafter in this section provided.
ill event S1,1011 chscipliiled SUSpciided p(,,j,s0lj degil,�.,,s to JlLirdler appeal the suspelIslorl
sticjl 411) it ,all be ill xwitilig spccify41p
> W I , each
beyond the detemiiiiatior) of, the (11141,
coritelitl0ii a,iid defense 101 pelt'illerit, tjlQ inatter, zin(l roceived by I " lie Pastor 01- SW-etl'"'Y Of (hurt
church within 30 days after date of malting notice of adverse decisior, c& tile (31141 -Ch Boar , fili-thel.
demanding a Special Meeting of the membership to be called for hearing of the cause, which Special
Meeting should then be scheduled to be held within 90 days thereafter. Action taken by the
membership on such appeal shall require a 60% vote to overrule the underlying action of
the Church Board, and that decision of the meillbe, ship) shall be final for all purposes, from which
there shall be no further appeal.
0
ARTICLE FOUR - QUALIFICATIONS, DUTIES AN D POWERS OF OFFICERS,
EM
I' FEES AN 1) VOLUNTEERS
Section One: Qualifications
A.® The Pastor - Because the church recognizes the leadership of the Pastor under the Lord
Jesus Christ, and because he is a representative of this church, he shall be a person of good report,
and shall manage his personal affairs, financial and otherwise, so that no discredit shall come to the
cause of Christ through his actions. His life and conduct shall conform to the following Scriptures:
I Timothy 3:2-7; Titus 1:6-9 1 Peter 5:2-3. The Pastor must have and maintain current ministerial
credentials with the Assemblies of God.
B.- The Pastoral Staff - The Church Board may by special resolution provide for a Pastoral
Staff to serve in administration of the programs of this church, and Ificy shall serve on the Church
Council. The Candidates for service on the Pastoral Staff shall be selecied by tile Pastor, Subject to
confirmation by the Church Board, and shall serve as assistants to the Pastor and under his direct
supervision. They shall not be eligible to serve on the Church Board. All individuals serving in a
ministerial capacity on the Pastoral Staff must have and maintain current iniiiisterial credentials issued
or recognized by the Assemblies of God, as a condition of continued association with this church, or
provide proof that he or she has a current application for such credentials pending with the District
Council. In event an individual serving on the Pastoral Staff is in a non -ministerial role, he or she
should alternatively qualify themselves by a showing of training and experience in the particular field
yI e
for which they have been so engaged. (((U
.3�1'kffi,her cki is fiv 1!t-
- . ........ ....
C.- Church Board, Trustees and Other Officers - All members of the Church Board,
Trustees, and other officers of the church, shall be mature persons full of the Holy Spirit, whose
faithfulness shall have been in evidence and whose lives and conduct shall conform to the following
Scriptures: Acts 6-3; 1 Timothy 3:8-12. Members of the Church Board must be active members of
the church, in good standing, and shall consist of such persons as are appointed or elected to serve,
and of their successors subsequently selected from time to time, who shall so serve until selection of
their successors,
D.- Employees and Volunteers - All employees and volunteers in service to this church, in
any of its departments, programs and ministries, must be mature persons, cornfrutted to the religious
mission of the church, with a personal born-again experience in Jesus Christ, evidence of a consistent
Christian life, and personally subscribing to the Tenets of Faith of this church. All employees and
volunteers accepted for employment or service within this corporation are part of the religious
mission of this church, including custodians and groundskeepers, department and program leaders,
teachers, receptionists, Pastoral Staff, and Senior Pastor, and every other person that is authorized
to take part in the various departments, programs and ministries of this church, and each is expected
and required to comport themselves in their personal fives, on and off the job, on and off the church
91 An
campus, in such a way as to compliment the image and religious mission of this church. y behavior
that is viewed as immoral, sinful, disloyal or antagonistic to or adversely reflecting on the church, will
not be tolerated, and will be grounds for dismissal.
E.- No officer, director, employee or volunteer in any department, program or ministry of
this church shall have any sort of vested proprietary right or economic interest in the employment or
service in this church, nor any legal rights to continue --vice, nor any sort. of legal
inue in employment or sei
I
riAll's for nj oil ey c,"r equitable relief it pon teriniiiation ofi-cSIMAive 01, SeIVICO'
Atiy dispi,ites rn this regard sluall be resolved PUFUjant to arbitration j,)j-ovjsj(:)jjs of these By laws,
Eleven, Seeflon Two, March eiTiploynie"I 311d v0jjjj-jt,eejservice are sul�jeet to these cOnfilluing
conditions.
A.- The Pastor - The Pastor shall have general supervision of afl activities of this church. He
Shi a
shall serve as President o -l" the corporation and be Chairman of all meetings offlie Ine"Ibel, p nd
the (.11nirch Board, aild, wifli, the Secletaq of the church shall sign all official doctirneuts for the
ART& He shall be an ex -officio member and overseer of all committees, departments and programs
of the church. He shall provide for aU the services Ott e churc anci
giving due regard to the needs of the congregation. No person shall be invited to speak or preach
before the coripgregation of this (1-1-itirch without his approval. The Pastor shall perform such other
functions as are customary to the office of President, and as necessary to the proper discharge of his
duties,
B.- The Pastoral Staff - All members of the Pastoral Staff are directly responsible to the
Pastor for respective ar.assignments or portfolios, They shall be ameriahle to the Pastor in all niatters
of J�Iaitfi and condocl, an(] shall perform such dirties and c,,�irry such rcsponsibllltleas may beassigned
by the Pastor,
C.- The Vice -President - When there is a vacancy in the office of Pastor (President), the
Vice -President is authorized to act as interim President and to exercise the official powers of the
President, until the vacancy is filled. He shall also serve as Vice -Chairman of the Church Board, there
-in�an. "l he' shall perperformslicli other
�?Icon� presi(I111 _g of-Ticer in absence raft 1je uiai,
Rni ctions as directed by the ("litirch BoaiA, ffl)(i aS'C,US't01n',,,a-y to the office of V ice- l�" "esideW, and as
necessary to the proper discharge of his duties.
L�
D.- The Secretary - The Secretary shall preserve proper records of the membership of the
church, of all communications and 1)rocceding),s ()ftlle CIAW(JI, InCILIChnQ the niinutes of all membership
Business Meetings, and the records (,)I'l J:je Cliurc:,11 Board and all authorized church
committees, departments and pro.gT('i I I's Tjjc,Sccu.Cjary is tfic costodlan of all legal documents and the
atogetjjej� with flie Pastor sign church documents and
official seal of the church. The Secretary Ji,ll
,,tj'j,jX 111c ()fficial seal, ajid, sl-jall perf'orm such otherIiinclions as are customary to the office of
and a � -d, and any other clerical work necessary to the
Secretary , , may be direCIE'd by the Church Boat
j)r0j')(,j- (1,isclijirge ()fassigned chtfies.
E.- The Treasurer - The Treasurer is the Chief Financial Officer of the church, and is
entrusted with all the finances of the church as may be cominitted to him. He shall deposit all church
funds in a federally insured financial institution, in the official name of the church, and shall disburse
same as authorized by the Church Board. He shall preserve proper itemized accounts of all receipts
-cli, and rnake, a 1,111al,teial report, of same to die Church l3oard upon
and dishurseinents Oftl10 ClIM Iiip. The Treawrer shall pel forin such
dej,narid and at 1he ATITILMI 1311sffless Mectirl!,,r'of the aienibers
r,)jljej- 1,iiiiaions as are eiisl'olm"Y to i'lle of of Treasurer and as may be directed by the Church
Bo,iT d, and any other clerical wr,)rj< necessary i o the propei- discharge of assigned duties.
F The Church Clerk. The Church Clerk is an employee of the Church, hired by the Church
Board. The Clerk shall perform the duties as designated by the Pastor, the Secretary, the Treasurer,
I
and the Church Board.
G.® The Church Board
(1) J'he Church Board shall act ill all advIS01,-Y capacity Orth tile llasto.r Ill. all tilaffers
li 1�e of' I lie ("1111 rch, and in l,1liIljstry ofits ordinances, They shall serve as an
pertaliiitig to the �,,Pililll,Ml 11. s r(�r Inetilbersilip, and as 'a prillcil-,181 f0l"lln f0l,
Examining Coninii[tee in review of aPPlic, ion "il event. ()l�N,acatjcy in oilloes orf
administration of discipline among tile lnembefship of the church. 1 )61' own
-Presideilt, they shall be empowered to Provide 17( r tl
both the Pastor (President) and Vice r m business.
temporary Chairman from among their own number in order to transact inte i church bus s
(2) Duties and powers of the Church Board shall be subject to limitations of the
i i0lis Of this code of Constitution and By,-Laws as
foundational �jiticles orfilis corporation, tile Pl-ov s , the law of the S1,flie or(Ialifornia and othe'r
it now cousists or may be *onl filne t(Yti'lle ide, all all)cf , d d
places and jurisdictions where local laws might govern or restrict such powers; and,
(3) Without limiting the general powers of the Church Board, they shall have the
following specific powers�
with excepholl ofthe Pastor atid, 11a,sionall St,,Iff, 1,(.,) select sand i-ell-loveall other
'be sowers and duties, reguialiol's 811d
()fficers, agents and ell1411()yce�s ot, 1110, clitil-cll, prescri , such I'M US , -11 al ticles Of,
,lsis[ellt,�Viljl ia,v, the foundalioll�,
poholes, (br tilelli as are ll()t set 1:)y these By-t,amIS!, Col
)ractices, aild, as llecessjlj_,�,, to Icc,Ljjre I'l-olli theill appropriate
this corpor�.,Aioa, alld good btisiness r
SCUU-ity folA111(lif'111 SC[Vlceand to IN crnPe'Ktfloll ole" all Pastors, Pastoral Stall', offic'ers, agents and
employees Of t lie cliki lc 11; a n d,
(b) To receive and authorize disborsellient or 11l,.ndSL I to bo,)rrow IllotieY and iilcur
indebtedness in the course of'bosi,110ss Of tills clItIrch, and rO1- 11,18 e it I
pl.lq)ose to caLISC CN C1 C(
and delivered Fli tile 11,111le ol'this Corporation, proillissory liotcs, bonds, del.)ennjrcs, deeds oftrust,
hyl),01,110CF11 iolls, (),, other evidences of indebtedness oar SMLffitieS, SlllaJCCt C,,O
-Ovisiolls ot this code of Constitt,"tiOn and
regul"llions, Airthe'r �subjjecl to tile pl�
13Y-1 ,mvs of this ChL11 ch.
Cel'I fts
'fo take ,ind hc�ld as cus[O(Jult)s Fol, tile use and knefit (A'11'c ClIt"'ch
t0opffty, being lesp()nslbk� for [he ilia, rlt enance and I'll! ness of sall I le fbl. the corllfor� of" the
()wT-1 illen ars, individuals to serve on tile
(.',ongrega I joa; ntid to designate fi-on' its ntxn-s, as need appears as 1-1,ecessary and
erty tise and beilefit of this corporation,
(A*TT'0.StCeS, 10 11101(l P1_oP
as here,'Mafter in these 13y-1-aws provided.
IIS.® The Church Council - The Church Council, composed of tile (,huo-ch Board, 1,1astoral
Staff, and (luly electccl ojv appoin[ed departnient heads, shall alect at aproperly called (PlIrterlY ot-
1lle plallniiig and iMple1110 I , ,
for litation ofthe
special nieeting 1"Of- tile pill'-pose ofcoullselling togetlle� I g
tt ,Iny r
)'lst(or or ("In rch Board may udl silch niect cas(rilahle
total progr�,Irll of ttle chl"11'ell, l"he I
JI'lle, and (toormll is not required
t- Enlployecys' and N"(Aunieers - EAv1pJ()yees and sliall asRime and po-601-111 (41ties
ce with depi'l rt I'll en t
as Sao e assigned to theril, according to I-espective.joh do�scvipfioll and ria compli,an
or program regi,-Ulatlo)ns and pk)JjCiCS,, UMICT direct Supervision and authovily 01" Choir 1-0spective
[a
A
department or program supervisor, at all times subjest ILY
to the superior author of the Pastor and
Church Board.
ARTICLE FIVE, - ELECTIONS AND VACANCIES
Section One: The Pastor and Pastoral Staff
A.- In event of vacancy in the office of Pastor, the Church Board shall act as a pulpit
comn-dttee,, and after prayerfUllY s0eking (.o know t[10,111ind of God and carefully choosing the best
counsel available, sliall, select 8 sc"if)tunally qwflifiod ininister credetitialed with the Assemblies of God
as a nominee to the office of Pastor, arid present his name f(,),- the vote of the membership of this
c
ditirch. Any active meniber of this s charCh may Suggest to the coln.1,nittee the name of an Assemblies
of"(3od minister in this regard, Tho,,Bo,,.ird, sliould seek, the advice and counsel of the local Presbyter,
and Superintendent of District Council in these premises.
B.- Election and re-election of the Pastor shall be by vote of the membership, and such
-c -C a two-thirds majority 'affirtnative vote by Secret ballot 04' the rlx11Iborsllip
,lecl,j(�ljs shall jqtiii 1,1�,is heen
preserlt ai)d \,()Iit)g at the illeefiag where SLlGl1,,-,Jecqi(,yn Is to be entertained, �aller " (111011111
initial terni Shall be for - tfireo years, and Unless fliere be a restriclivC 1),11101,
estal)llshed, I'lie PaAX)r's of office for the Pastor shall be for an indefinite period.
stating other -wise, the succeeding term
C.- The Pastoral Staff shall not be elected by the membership of the clilArcli. They shall be
rch Board upon recommendation of the, Pastor, Incverit of
I
engaged I)y a ri MJ MilY vot e `)f t lie Chu are expected to sobinit
resigniatil'.),11 ()I- other departm-C of Pastor, the members ofthe Pastoral st,�l,jT
11161- T'US'J)eCfiVC rosigtiatiows, to the (.1itircli Bowd for the review of the inc,01161,119 Nastor, in order to
-Igtor,'d Staff, Tlie services or all-
y
�111()w the incoi,iiingflaslor the privilege of selecting his r_-)Wij v , ,
merjibe�r orthe P83tol-�11 Siaff rnay be terrniriated J)y the Pastor, fol- CRUSC ()rWl010U1 011 !"i , ilIL�
nded by flie'Pastor ilriinedi�ately wit'hotil notic'e,
_30 days writtell notice, Arty SKI) PCrS011 111'�IY lie SL'Sl)e
There sliall be no rt�1111 Of al -,)peal from such termination. or suspension.
Section Two- The Church Board
A. - Nominating Committee - in ordinary course, candidates for membership on the Church
y -fittee, The lloniinatilT, (1101TIP'lit Ike, shall be appointed
Board SlIall bU 1101"litl""ited bc� ,,, non"titiziting c(illin .11 cotisist ol,aj leasi, five per,,ons,, who
by diel"astc)r ill GorlsUltation with die t3oard, and sha
Jiall be the Pastorand fbtir church members, not more than two of which shall be members of the
- of" this chtircl,l tnay sl.iblflit ii,aines to the noll1iflating
("Intreli Board, Any �,�Gtive Nioting tnembei
cotTlirklittec f(")u,. tileir ccstisideraliori tip LO two weeks Pl_i0l_ to the rileetilig WlIerC SLIC.11 ('11Y
Crraruarrr
1 lie 11 �, 1-nitlatingcolillnittee S11'"'dihe pl01IC&A
abe corlsid cred, 'Yhe na,1110S Oftllosc S(--"ry C)" t'' o r to Such nieetitig. Tile nalnes ol, the
slid, posted on the clitirch. bolletin board at 30 days pri )
r)('1111irlees shall be properly alu-iomwed and posted also 'it least tet' days prior to the meeting where
such elections are to be considered. Additional nominations may not be submitted from the floor.
B.- Members of the Church Board shall be elected by the membership, initially for staggered
terms of one year, two years and three years, and upon expiration of these initial terms, their
successors shall be elected to serve for three year termember
nbin,oby secret ballot. With the exception of thePastorno bof the Chuarch Board may succeed
M
himself in such office, unless there are no other qualified members in the church willing to so serve.
C.- Altermile 011j ors. Aketwale officers shall consist of the two remaining nominees in an
election of ofllcel-s 011 the highest number of votes.
D,- Vacancies on the Church Board shall be.&r a;C e c "UP L61, Icer
The successors shall serve for the unexpired term of their predecessors. Sed
hould the
pts, in Uns by me
lexfifinenumber of rnernbers of the Church Board fall below one-half of that number requi
Constitution and By -Laws, the remaining Church Board members shall call a Special Meeting of the
membership for the purpose of filling these vacancies by the membership electoral process, as defined
herein.
Section Three: Vice -President
The Vice -President shall be elected by the Church Board from among its own members, at the
first meeting of the Church Board following the Annual Business Meeting, by a simple M11.1ority, on
secret ballot, The term of office of the Vice -President shall be one year, and he may succeed himself
in such office for the duration of his service as a member of the Church Board.
S(rction Four: Secretary W.Tivasurer
ise Secretary and the Treasurer Oiafl be, elected by the Church Board from among its own
jj,jcjj,jj)as, It the firm meeting, of the Churc[i Board following the Antutal Business Nibeting, by a
e of one ye,11, all(I they jjj,,jy succeed thwvsdves
sin-1ple rn,'kjority, on �,.,ecret ballot, for ternis of oflic
ive service on the Church Board.' I'l,jese o1fices nny be held
in such of5ces for the duration of respect
by separate individuals, or one person may be elected to hold both offices of Secretary and Treasurer
at the same QW.
Section Five: Vftcancies
Irthe pastor Us been Wed Or a defink Ion, Ow temne Ofhis 0" sh"A end at
v
,he mthn of sudi mn, or A may be termb"Med W nmnney pnwWd in parar.-p,Yiillh R)110�vinR
Ij,,,Qji0u of am Ingwr Mull be in a,ceordancQ wid) jjrovjsj(,),,s Wd e6cW&V hi dwso BPI AW
(2) dyer l,,jsto,- ceases to cpalily as provkled by tither C 6
onslitt'0o
11 r BY-1,"ws Of
(JlUrCh, or whelihis _ n,iinistry ceases to be OWN or Wgood and sU11,71Cie"It cause exists 1e,) redder
es are )r.ejel,recj jignins, power is vested in the
Iris Ilu'lListry or it sedous charges
I "ch reTwM Tr A reQiadon is by him
C111.1rch Boar(l at any Ume to K fol' 1_�s res'9,11"i11t 0 - 'I""'ri
,or ,ball jjot be considered vacarA, tqjt,jl the action of the Oxwell
refused or ignored, tll,e office of Pas
Board 11,1s I)eell ccm(Irined by vote of die inemberslAp. in order to tonnkae a Paw before the end
g ho jam, h shall i,cquire a jjj�jjoyity vote of the active tnenlbershiP of j,jjc cli1q,cl, present and Yofing
art. aspecial Business mecting of' the duly cailed f"brillat ptn,posc., aftcr a quonmi is
established, by secrel ball0t, the etTL�,ct of vdich is to tenninate the Pastor and cmmz a vacan-cy iii stich
offlk�-,e Such a tucating called (;oncerning status or Wrininaksn of Am pustor should be presided ever
by an dHckd relgesaaad ve ofthe Di Mot Chun& hi evell t 40 fla'stor i s sx",� 1-c111o, vc(I frorn of] ice, a
be signed by at least kyo xcers or the churdi and sent to the
wr�itt+erre
iort
os".1st"llistricl ("Ou.n6l, The flastol MUM 111d curron'tf jje of D e,,,te�jt s��, crinl credentials, al -e
crederili�,,'jjs wifli itht,,, Assonblics or God, and W �,j) rjjjj�j�j
1W
withdrawn by District Council or General Council, the Pastor's term is then imm ediatelY terminated.
In event such ministerial credentials are restricted or suspended by action of District Council, District
Superintendent or Presbytery, the Pastor's authority and duties within this local church shall be
deemed likewise restricted or suspended, accordingly.
(3) In event of vacancy in the office of Pastor of this church, the Church Board shall
arrange for others to minister to the congregation for the duration of such vacancy.
(1) Any other office of service in the church may be declared vacant by an act of simple
majority of the active membership or action of the Church Board at any of its regular or special
meetings.
(2) A Member of the Church Board or any other officer of this church may be removed
from office before the end of his term, for cause or without cause, by a majority vote of the
membership or the Church Board. Any removal by the Church Board must be ratified by a majority
vote of the membership of the church at an Annual Business Meeting or Special Business Meeting
of the membership to be held within three months of such removal, if the individual so removed
such special vote on the issue of his removal. Such written request must be
requests in writing
received by the ['tutor or Sccr(':t�11'y of t11C ChUrch, registered mail, Nvidiiii 30 clays of the tine of the
reri)ovai, with copies thereof nudlc,(] to Uacli orthe other rnenibers oftlic Churcli Hoard [)y certified
mail, return receipt requested, citing the reasons for such request and giving recitals in support of
reinstatement or against the action taken by the Church Board in causing such removal. Grounds for
cause in declaring vacancy in such office may be any of the following: (a) Unscriptural conduct; (b)
Departure from the Tenets of Faith; (c) Incompetence in office; (d) Any other good and sufficient
cause,
ARTICLE SIX .- MY ETIN G S
Section One: Meetings of the Church Board
A.- Place of Regular and Special Meetings
(1) Regular Meetings of the Church Board may be held at any place within or outside
the State of California that has been designated from time to time by resolution of the Church Board
consent of all the members of the Board. In the absence of such designated place being so
B.- Frequency of Regular Meetings of the Church Board
The Church Board should meet monthly or more frequeiil ly as need may rer�pji I c, The
frequency (W(Iiarch Board mectings may be fixed by resolution oftlie (Jiurch or be as called
by the Pask,)r or a MaJOII-ity of 1111embers of the Church Board.
C,- Call, Time and Notice of Special Meetings of the Church Board
.13
Sped at KNOWS orthe, (111111-011 110'11R], for 1,111Y 1,10"POSC, nlay be Called bY thCREISAO"
11111 ch ward.
�j jllc�10flty Of tile Meflibers of Ole Chtirch Board, on reasonable notice as the C, BOI (
` "(1vaf1ce Of
proNlides by its OWT1 ��Csoljjjjon. fi:very nien'iber ot, the, Chwth Board should Ile, nolified ill
SUCh StK_,wciEjj Meeting, to allow mascmioble opporinnitY to attend and participate.
(2) In orojency situations, Church Board meetings via telephone conl'erellce call shall
be permitted, and record of any action taken entered into the inintites of the next njecting, of the
Church Board.
Board shall consist of at least a simple majority
D.- Q"Dorum rcq,jfjy lnecting of the Unwell I B
of the then cur rcnt menibershil) of the Church Board.
Section Two: iBusiness Meetings of the Membership
A - Annu,,al RuSiRess Wctiogs of the, tnerribership of shall be held on tile fin'st Sun&[Y Of
Febwary of each Year', Unless changed by a ("JjLjrch Board resolution, at which firne reports shall be
Won and 0'e, el ect i ot, of of and dircclors shall take place, and as hereinafter in these By -Laws
provided.
10 Speciall Business flectiHiks ofthe maGershAs of this clurcli jvq be held as need Wes,
to condoct or ilnplement the btisi ness q of the Cjgjj and lairoflier reasor'is mentioned elsewhere in
dis code of WARLItioll and By -Laws Provisions, to be called b) -the PaStOl' or a filaymsy of the
Chumh Want w by hol.iative of the memberdlip, or by Ml of the Distdcl, Snpe,rifltelldellt Grt)isl`ict
-einafter in these By -Laws provided.
COLUIC11, duty noticed ind held as hal
(?,- light or mitiative iteseme(j to Active [° ejnj)ejwsSpeci,,Il Btisilless Meetings ofthe
membership nw.y ako be dammAled by pet,ithml of not, less thar, twenty percent of the acdve voting
inembership of the Qavh, Such LAW& Pelitioll sliall be yin writing and drilysirby those
i 1,Ig s - 1fie Secretary of the d"Ll"ch,
niernbers WC]LICSt lich jueetir�g, and received by the Pastor (,),
Wherellpon Ole ("lltirch Board shall call 'And fix a date for such Special 13nsiness Meeting to be held
tice thereof, [)ejjj,g
Klin (A) days thereaHeq Wth dUe DO' given as herciailler In these
J)royidedAny inilialiv(, Petiti0l)'," relatirig 1,0 statns (.4,111c pj,stoj- sh,,d] 1�,)e direcled to the-0imbet
of, I)iMlict (jounciLshall arrange for a Special Bininess WE, of the
NUnbudails ra t.
ip to el'IC34310 01,It HICTe Sh,,ill be not more than two Spcci�fl BUsiness Mce(ings of
the inernbership called Upon AWAVC, ()I" j:he, nlenihers1lip in any one calendar year,
D.- Notice of such Business Meetings of the merubership shall be given by stating thetkne.,
� the churcl", sanctLiary on tvo SLIaday�s
i,dace and fwrposc of the meeting in a puNic announcement at
1,)rior to the r1locting aild by written a1.)n0U11Ce11X-,jyj tothe active. men'ibers of the clitirch, via ordinary.
ulap sent to their address Of rec(A-d Of' file with the cowd; at leastte" daYS Pdol' tO Ille Iiine set fr)r
SUC�h ""I'li cj,[ r,r,)jjce shall be tyre responsibility of and so sent by the Secretary or
Acting Secretary.
E - Voting Constituency at any Annual Business Meeting or Special Business Meeting of
the membership shall consist of all current active members of the church, who are in attendance at
such meeting,
F_ Quorun' for any Annual Business Meeting or Special. BuKess Meeting of the
HE
membership of this church is established by the presence of at least 25% of the active voting
membership of this church.
Cr.® Proxy volivI19grad absentee batio 11,
1,ing shall not be allowed in conduct of busiaess ally
meeting of the iiiernbershipi, llor qly sort of I-epresentation of aibsentees for purpose of estaWslring
a quorum.
Order of Business for the Annual Business Meeting of the membership of this church
shall be as follows'
l.® Devotional
2.- Reading of Minutes
3.- Election of Officers
4.® Pastor's Report
5.® Treasurer's Report
IWeL-1MLd1Y N 11"'Ful 11
7.- Committee Reports
S.- Unfinished Business
9.- New Business
1.0.- Adjournment
Section Three: Public Worship and Programs on Church Campus and Facilities
A.- 1,kegjljal, mectiligs for public worsll'Tp asid evangelism shall be held on the church campus
each Sunday as the L(,,)rd's Day and as (Jet,erinitied by the 1`astol- in consultation with the Church
Board.
B,® Special meetings for public worship, evangelism., and other purposes, may be called by
tile I)astor,
G .- Ordinal-ily, call IVI-Sons Willing, to pe,'Icel.Uly assc or. Mteiidance
�111t)le for pklr1)()ses cylwoj-ship
at or P'(11 hcipatk)11� ill: chtirch progranis on the clit' I -Ch C�,ilnpos shall be weIC,0111c 10 auend, subjjecl to
such ic,,isonable ro�tl-idloilS 01- rNUlations as shall be, limie 'shat
or [lixed by tile Church
Board.
ARTICLE SEVEN - COMMITTEES, DEPAIRTME, NTS AND PROGRAMS
Section one: Committees
A Sl',andilig Ili t tees l'or the husilless
I 811(16T,
"I'lle ('11hulch 1` oord may kippoint S1, nir 11lCCfitl(-,s, fj,,K�Jiig l-esponsibilities
of 111"le ohtlrch� by speci,-11 resolution entered irlto tile alilliltes of tht
atid poweI-S f silch colllaiiittees, their dt,iratioll, col"poSi[joll aaa1cl alki, the J?aslor shall
se,rve ex-011,71clo oil all sock C01,11'rilittees- "IIIc Chainnan of each sticli cotliiiiiiiee shall be desigiiated
by the Church B'WIRI, and sLlCh 018il-1,11"111 shall set the time and place of meetings of his or her
qgenchi fi)r Inisiness to be then and there conducted. Persons so
con"flittee zljlcl tile -nmig tile acqive memb
appointed shall be selected li-orn ai ership.
B.- Special C09"Blilt"s Mali 81.11�ject to approd (yrtj,le ("llurch flo,,,ird, for
The Pastor iTlay Of)I)Oillt SpecialC=O�a
po soinqoiry and co�insel as is neces%lly, coent of' (()I- t,lje iyi,ja,sion to)d por se,, fthe
I i ofthe Chorch l3oat,(,j, Ll11(jc1- SL,1pel-V!sjoli
setvalgo at pleasure all(] cii
Committee of'Trustecs
N
n of the Church Board, a Commit-Lee of Trustees may be designated for
By special resolution L
Purpose's and ljalvtjlg poAvers as identified and established in such special resolution, For holdirl-1,
property or I(,,.( al ti Ile to real prOPeT-ty (,)I. persona I propcytyi�k)r t.he use and benclit of this corporation.
I'liere shall be 1,K) presiding "I'l-Listee, but the C0111111ittee of Trustees shall at an times be shall
Ti authorityol'-'thechurch-Board. Individual Trustees be
Uls,tt-1,ic,tion ffoni and under contill"i L', I'llein " bers, by simple nlajoritY on a secret ballot.
selected by the Chia-cll 13oard,, frorn al-nong its own
The number of persons serving on the COMM i Uee () f 'I'i-Lis toes, nsotheduIcrW'Se established, the duration of term
shall be as established iri SL[Ch special 1V80lLflk)R. IF 110t Otl and shall
I-niinated 1)), fi.irt'lle
of a Trustee may be al)bt-eviated or te r resollytion oftthe
oardexpire tertiiiiiatiall of respective ter 111asaineirnChurch Board, or upon
in arl,)( event upon - the successor Trustee or the Chrch
dissolving of the conu-nittee, A retiringj,rjjs"tee shall skIrrelidet
Board any property oaril:)terests held ill that c�,,tpacity, and [11Cto SUccessor Trustee shall assumeuthe
responsibilities of the retiring predecessor Trustee, with or without formal assignment or transfer of
powers or interests.
Section Two: Departineirits `Uld I'V-09r,"I's
There may be departments and PrOgi-arlIS Ctentedthe Church Board to function as distinct
ministries of the church, under regutatioiris set Or approved by ille 'Church Board, all of which shall
be under the direct supervision oil the, Pastor, which departnients and programs shall have names,
by L,I)e (,h,,rcl) t1oard. Aniong the departments and programs to
hdrictions jil(l responsibilities as set 11,til I-)e ti-le flollowing:
tie established and f'L1ncti(,,,)nJng widn" the Church s
A.- Sunday School: The church shall have a Sunday School Departalent, Nair teaching and
raining of grOUPS identified by age c)r. SI)ec.411 int (N-est, 'I'lle Ch
rch Board rnay by it's speci,,d resolutior,
determine that the Sun&'iy Schc)ol mparn-nerit shall be under direction of a Sunday School
)jnted by, respollsitfle to, 'the Church Board. However, the
SUPCI-Intendent, selected and ai)l,)(. the
stinclay School Departnient and the Sunday ScIlool St,i)eriniendent shall at all times be under
authority and direct supervision of the Pastor.
-)lisl-j ()d)er and auxiliary
B.- Auxiliary Departments and Programs: The chum Na may csttll. I I ) 10 o r
Chm 11 Board deems necessary or oor"Wilient, 1( condL
depa r-1 nwrr [S and pr(',s,1rW11S Is ti'le -c )T) of, the Cht'irch Board,
prc)rnote the busines's and porposes of,t,1:te created by special resOlUtic '
vis'on of 01C 1',)St01-- ShOUld be gplen to 0
all ()f shall be ujider tile SUI)Qr I ino;JUC14% Ckhlc��Itkfll,
�Incl Aerograms yrs are coinnionto chtirches oflhe Assorlblies of Cvj
)'OU111 Millistries, Men's Ministries,, Wom(,,n's Knistries, Ministry of Music, Royal Rangers,
Missionettes, etc.
ARTICLE EIGHT - EDUCATION DEPARTMENTS - NONDISCRIMINATION POLICY
(101)<�Iiinleflvs nx es-t�,ibhshed w,Nrithirl this COT-Poratioll, by Special resolution of and
ay be
Or SUI)ervisio)n of the ("I'lurchBoard, having narne 01, nanics, assigned to
r�nder dil 'I. r respective
such departments, WRI ollicers and st,lbordillato, adniinistra'Ol-s FOr tile c(,)"dL1c'1 Of ltlei I
ll akahorize by S�wl-1 speci�ll resoliltions, For the operol' Of
1:),,rsjness, as the BOarr(l 'I - and, there sh,ftll 1)e a
graninial- t or otber dric, i
'chool and hig!h qcll()o C at onal prograi . Irs
a(jrr�ijtlng st(idcots ofajay race, oolm, nallonal
polk"y of tho'se dcpaifi or inadc,
1�)rivjjq� I activities geriel"011Y acc<)r(lecl
,es, pro)S�,ranis a-11(
atid ethoic OrigiD W sliall not discrinifflate on 1he basis oil, I ace, color,
available to students at the schools, I'his coat it
aclr111ISS1011s J)ofties, sctlolarship
national or ethnic originmi adi-ninistralioll oaf edL1CcTH0W1l 1101'rC'lesl
16
or loan programs, or athletic and other school- adrni,13 stered programs.
ARTICLE NINE - REA-L PROPE WIN, CHURCH CAMPUS AND FACMITTES
section, one'l ritle, to Reall ll)roffftY
,11je to all real propeny belonging, to this Church shil be deeded to the dttirch in its official
corl"Wrilte: Iln-Ine, or told in wt, by District Counoil, subject to proovisjoyls of this code of Conslitution
and By -Laws,
Section Two: Restrictions on Acquisitioul and Alienatioll
No real property (31" this ChUrdi shall he purchmed, taken otherwise acquired, sold, trarsArred,
Ivartgaged, lensed, assigrod, conveyed or othetwise alieriated, without the saine slufll have been ffi-st
authorized by a m) -thirds vote of tile active merhbers present and voting., at an Annual Business
M.00ting or Special Business lWeedrig of the nientbership called for that purl?05C, at vdich is a (PH)"
is first established.
Secdou Three: linnuthimized ikcdvifiC�s 011, Cl"rch Property
'There shall be no per-�sonal crusades or private campoi
gns, prograrnq craerlmises Or activities
con&lctcd (),l tile church eanipus, nor any sub0c or opehMay or distribution 01signs, lRemIxe
()f ,,,(lvcrtisernents, unless such shall have been in advance appmved by the pas or If additional
seivices, canipaigas (if progyrarns are desired beyo I nd those prodded, or should aliy part of the chwd i
carnpus be desired I, ,,, yl sovVes, campaign, prowmals or use inust lost have the approval
of we pamm, �tnd be under his general audxwity and SqXT0501 and his approval 1yay be withdrnivn
at any time vvith0l't notice, lcruaaray reason, 111 event the church istemporarily withoUt a
act ivitics, Inust first 11,1ve the approval ()J'* ttie Church Board.
Section Four: Wgulations and Policies Restricting Access to Church Campus and
FacHi6es
The Pastor and Church Board are authorized to establish and maintain rules, regulations and
klillp and facilities, including resuletions
policies rCg g a,cnvities taWng place on the chwch campus _ivate and
upon or exdusik:)us of individilals ()I- gnmps, The chauch campus filcififics in"e )1
con6dervd to be Roy Ground, and this &XVII reserves tile right to resirid the movenients of any
person on the church campus and facilities, or to exclude or expel any person or group frorn same,
at any time, for any reason.
Section ne® Financial ]Resources
This uhurd, ovill be, Financed according 10 Scriptural aiethods, through gifts, donations, tithes
and cAlbrings of the rnmilers and friends of church (Ma11. 3:10; Matt. 2303; Heb. 7;4-9), and
41cx�rrne "u'd revu,111je: 111 (�)tber 1mvilill sources.
section Tl",oBudget 1ajtj pisbagnconents, Annmld� lle)ieN
The CVarur as l3oard shall have Hmieml awhorhy and supetwhn a
ion ill 11nancial matters in every
depirtnient and l?r09raVn \Vithin, tile church, and shall estabbsh an, annual open,,iting budo t for the
ge
WHem and Shall detelinine and autorize payrnent of all debts of the church, including salarks for
empkqew, and to nuke adjusinients they deern necessary or expediert The Church Board shall
Na
arrange for annual review to be conducted on all church accounts under control of the Treasurer.
Section Three: Compensation of Pastor and Staff l I efla or's satar�y ,illiitially in
The Church Board, in consultation with the Pastol', shall "eview 1, 1 st
(,-)rder to provide 'an adequale iricollie to meet clianoes in cost ()f llvi.iig, �lnd lie shall be givell regWar
,�llld �ldeq�late fiiiancial support froin the funds of the Gfil-ircfi, irlchidingf hoLlsilig zillowaiice, refirel.-neil
-va as rilay 1) Ix d )y e
programs, and reinibtgsellici its, ' to be paid ill -llrlounts wind at ,�tictl is , ell C I
l3o,�lrd, Hi accordalice with law and ability of the church. The Pastor should be given at least
two weeks vacatioll with 1),ay abler his t7v-st YUN Of service to the church. Employees and Pastoral Staff
shollidbe reasonably con-1perisited and given paid vacations after their first year of service to the
church.
Section Four: Reimbursements
The Church Board should provide reimbursement for all authorized expenses incurred by the
Pastor and other employees, volunteers and representatives of the church, including delegates to
District Council and General Council conventions, in the course of their duties and services for the
church.
Section Five- Coil) pellsation of (""hunch 41oard
Unless otherwise employed by the church, the rriernbel s of -the Clitirch Board shall tiot receive
ccmi,pensafion for their ser -vices Or their t1tric involved in nleelili_'A,s Clitircil There shall,
ho%vever, be reirlikirseilielit fm(,,,N_pcllses incurred ()jl t)0h,,tIf ()f I -Ile ChLll'Ch 01- ill tll(',' (",OW -90 () r the
church business, including extraordinary expenses incurred on account of attendance at meetings of
the membership (,)r the ('hurch Board. AcCOUlItS expenses shall be s�,lbrnllted to all(] paid by the
Treasurer of the chtirch, and paid out of church forids without further approval or resolkition, prima
facie bona fide.
Section Six.® Restrictions on Expenditures
Any sillgle 11,11isactioll orproject that coil telv I)] ates an expenditt,irc or del.),t ill excess of a sum
I �M(ral fiind btidget MUSt first have approval of the
e(I , Mll 10 tell 1.)erc�el)t (H) X0) of the antloal geT)e
111cilibership, Npproval of tile twv�ileisilip i,11 regard shall require a two-thirds affirmative vote
to authorize such expenditure.
Secti(lgi Seven: Stewardship and Miscellaneous Special
, 111c clltlj�cjl shall solicif and receive 1:1-oill [lie congregation ,Iriol iiieri ibership a regul,v, rnotilhlY
World Missions r-,)MeHllg, the receipts of'rvhjcli should be theil 1,61-thwith sent to the aippropdate
deparhaefit ofthe Asseniblies of God, 'J"I'lls church shall cooperate with and sLipport, accordirigto its
,qbifity, the Gurrent I-Aw,s, and other departillents, ministries
, of Stewardship of the Assemblies of (iod,
aind pr ogran)s cif" the Disti-ict Council and General Council.
ARTICLE ELEVEN - RESOLUTION AND ARBITRATION OF DISPUTES
It is the policy and standard of this church to avoid conflidsinvo lvirlg coaatlrontatiot)s and
judicial proceedings ill SOCUlar courts, and to resolve dispiiies ill j,Jle,,,vay provided by the SUiPtUres,
11�
and in manner following:
section One: Disputes between Individuals
M
��� �
State of California
Bill Jones
Ph"'In (!)It;) I;,,/
Secretary of State
STATEMENT BY DOMESTIC NONPROFIT CORPORATION
THIS STATEMENT MUST BE FILED W11 It
CALIFORNIA SECRETARY OF STATE (SECTIONS 6210, 8210. 9(,,(-,0 GO11PORAI IONS COI)Fj
THE $10 FILING FEE MUST ACCOMPANY THIS STATEMENT,
California Corporate Number: 043-7263
CHURCH OF THE REDEEMER OF THE ASSEMBLIES OF GOD
DO NOT ALTER PREPRRITED NAMEIFITEM I r, BIAHl< r,j Fill[ 11 (:()HI'llItAll II/lIvIl
0 '1---G 53053
ENDORSED - FILED
in #" off" of ft SwLo" of same
of ft stez of cavwia
1.16 1 5 2000
BILL JONES, Secretary of State
III-) jj()j bNjjjm III IIID F -,I"\( -F
THE CALIFORNIA CORPORATION NAMED HEREIN, MAKES THE FOLLOWING STATEMENT
2 STREET ADDRESS OF PRINCIPAL OFFICE Sul 9 OR ROOM 2A
IIF NONE, COMPLETE 3-381
3739 North Monterey Ave. I., cl w j.. I-). P,��i r k., CA
CjlY AND SVAIVii.
ISO NOT USE P.O. SOX NO I
. ............... 3A
3. MAILING ADDRESS
3739 North Monterey Ave. Baldw-Ln rl�.�trk' CA
CAtiY All',l) STAYE
THE NAMES OF THE FOLLOWING OFFICERS ARE„
®, CHIEF EXECUTIVE OFFICER
AA. SIREET A7 )DRESS
ISEF REVE.ARSE
'6U-JFl
Rev. Areliano Flores
3739 No.,
Mo�'iLerey
Ave.
. . ................
5 SECRETARY
5A � STREEY ACT-JR11
F
SS 6S" -`E irFEVERSE.
SIDEI
Josephine Castillo
3739 No.
Mont-e:r..ey
AvcA.
6 CHIEF FINANCIAL OFFICER
-11IE-1 11-11RISS
lI S .
1:
1F. 1 1111SE
S1111 1
Georc,je Al-Tuilar
3739 V.
MC)I-VLEI�-c—
Ave.
w
9 17 0
9_l!.706
4ICITY ANL) SIIAIE
4
CA
917 0 0
SB- CHH AND SIAIE
ZIP COUE
Bal-dwJ-ji Pa.i,.-k, C."A
91.706
6E CIlY ANU STAIE
6C ZIP CODE
13 a 1 dw i... ri P a j: k., CA
91.706
DESIGNATED AGENT FOR SERVICE OF PROCESS Q0"F AGENT ? 1, Rl.Q LI l R l- 11 81 C A IIIM l a E rn4lora,rr ) o " -a S6'—
r
6'—
P LA AS E RF... A D ITE 1. v' 7 AN 0 6 0Q4 Gtr -VL OY w'.Vii `F 6_ ... l ....... I
7 NAME Rev. Sairl, Saj'�c.,1�ez
B. CALIFORNIA STREET ADDRESS IF AGENT IS AN INDIVIDUAL IDO NOT USE EC)XI 11.:7o rqC7T INC k UL)FE AOURESS IF A(-',Er4I IS A ( OPPONA7ION
614 So® Fifth Street
La Puente, CA 91.746
COMMON INTEREST DEVELOPMENT ASSOCIATION SECTION 1350, ET SEQ... CIVIL COUE
IHIS CORPORANON J7, tl0l' AN ASSOCIAT�ON FORIIAEE 3 10 MANAGE A C01',11MON INTERF..,ST DEVEII-OF'IAENT IF TouS DOX IS (-HFCKED
PF:�OCEED 10 INUI I
................. - I'll . . . ...................... T
THIS CORPORATION IS AN ASSOCIAIloRq F01P?mEr.j 10 MANAGI,.ERE5 U E V
: A COMMON INTE L O" M 11 F L) N D TIiH7 DAM'S `u COMMON INTEREST DEVELOPMEINY AC -T" OF -T[I E -30X IS CHECKED, C<".9MF'1 E -TE 100 ANC) tOB
. .. .................
10k BUSINESS OR CORPORATE OFFICE
.. . ..........
..... . . . ........... . "I'll --
toB NAME ANr..J ADDRESS C -)F 1HE MANAQF, VNG AGENT
q,
D
CERTIFICATE OF AMENDMENT
Of
ARTICLES OF INCORPORATION
AURELIANO FLORES and JOSEPHINE CASTILLO certify that-
I.- They are the president and secretary, respectively, Of
IGLESIAS CRIS"F[KNAS DU,L REDENroli, INN.
A (ajifoniia Nonprofit CorPOI-ati011
2-- The Article of Incorporation of the corporation are amended in their entirely, to read as
follows:
111111I111111111111 IIII11�111IIIIIJI!
NMIV M 0.1 M , V
A.- This corporation is a religious corporation and is not organized for the
private gain of ;jny person. It is organized under the Nonprofit Religious Corporation Law
excillsively for I-eligious purposes.
The specific purpose oft is corporation is to propagate the Gospel of Jesus
Christ, according to the Holy Bible, in customs and traditions of Pentocostal Evangelical
(,,III-istiaiiity,as achurch, in fellowship with The General Council of the Assemblies of God,
a Nfissouri N _ onprofit Corporati011.
C.- This corporation elects to be W)verned by
all tile la' -ovisions, of the Nonprofit
Corporation Law of 1980 not OtIle"vise applicable to it Wide" ]"Ill'i 5 thereoL
A.- This corporation is organized amid operated exclusively for religious
purposes within the meaning of ( c) (3) of the Unite States internal Reveime Code.
B.- No substantial part oft a activities Of this C0rPO"#t'(,)ll shall consist of
carrying (),% propaganda, or to ififilieffice legislation, and the
Corporation sh-01 'lot pfll-ticil)ate t),- intervene in any 1)Ojjtjckd campaigll (including the
publishing or distributiOn Of statements) on bebalf of Or if' opposition to rtroy candidate for
public office.
C.- Notwithstanding any other provisions Of these Articles, this corl)(026)"'
S1101 not Carry on ally ()t1l,er I.Cfi-Vifies not permitted to be carried oil (it) by corPoratioll
exclilp, j,j-(jjjj: tax under 1;'901(0(3) of the Internal, Revenue (lode, or (b) by as
f of the Intermal Revenue
corpo - atj(,� n co ntrib utio its to whiell re deducl ible u tiden-
(,'.'ode,o I- ille co r respondiog, provisi(, Is of jjjiy fultire United States Internal Revenue Law.
0_711V��
I'lle property, of this corporation present and prospective is irrevocably dedicated to
religious purposes and held in trust for the 13111'13050% of Worship, evangelisin and fellowship
with and according to the Customs and traditions ouruEGENERA L COUNCII, OFTHE
ASSEMBLIES OF GOD9 and no part of the Heti Income or assets of the corporation shall
ever inure to the benefit of any direcl.or, officer or member thereof or tot benefit Of any
I -it property, now owned or held in trust
Private person, rifle to all persianal property and re,
for or hereafteracquired by this church, shall be perpetually dedicated to and held in trust
worship -ing church facilities and
for the purpose of ulaintaining a place of divine , hip a nd operat ouncii and
programs in fun cooperative fellowshipacrdt
d affiliation with he General C
District Council. Upon the dissolution or vyinding up of the corporation, its assets
re �joainijjg rifler payment, or provision for payment, of all debts and liabilities of this
corporatiojj, shall be distributed to SOU I 14ERN PACI FIC LAXIN AMER] CAN
1.)ISTRICT COUNCIL t THE ASSEMBLIES OF GO% a California Nonprofit
4-
Corporation, -Which organization is formed, and operated exclusivelY fair Migit'lls
r , purposes,
if it is then in existence and exempt from taxation pursnant to provisions of Intel -'is]
lZevenue Code f, POU c ) (3), or, if it is not ttkell so exisfing, and exempt, then toTHE
GENERAI., COUNCIL OF THE ASEEMBLIES OF GOD a Missouri Nonprofit
clorlporatjon, which organization is formed and operated exclusivelY for religious purposes,
if it is then existingand exempt frogn taxation pursuant to provisiolls or internal Itevenue
Coils 01 (c)(3), or, if they AM both not t ' heli so existing an(] exelupt, the'] to a 110"Profit
fund, foundation or corpor.ation Which is organized and operated exclusively for religious
pliq)oses in harniony with tile PUrposes of this corporation find which has established its tax
exempt status under 01 ( c) (3), fof the Internal Revenue Code."
The, f6rcgoing Aniendinent of hs ides of Incorporation has been duly approved by the
Churcii Board (Bola d ()f'[,)ir miors).
atJoii has been chily api:)roved by the
4, 'rh
, e. foregoi iig, Amendinei)t of A rliel es of b1corl)(0
required vote of members.
We further declare under penalty of perjury under the laws of the State of California that
the matters set forth in this certificate are true of our own knowledge.
Aureliano, Flores
Incorporated on: August 7, 1962
California Corporate Number: 0437263
N
47
Castillo
Church ofthe Redeemer
Baldwin Park, CA
Statement ofFinancial Position
For the Year Ending December 31.201O
(Unaudited)
������
1�3186
1�31�5
1�31M4
Current assets:
Cash and cash equivalent
31.199
44.040
19.285
Investments
1u2�7�_
___L2 C, ��_
___Ll 63,733�
Total current assets
174.078
164.165
183.018
Noncurrent assets:
Property and Equipment, net of
uooum|otoddopeoiaUun
1,6[75,3I5-
1,723,355
1,771,385_
Total assets
1.049.403
1.887.521
1,954^408
Current liabilities:
Chase Credit Card
22,549
25.769
28.195
Accounts payable
5,323
1{8,253 -
Total current liabilities
27'872
34,153
40.448
Long'tormdobt-MortgaQo
__t1u0i32{�
1113J952�
1,130.611_
Total liabilities
1,169.195
1.148.105
1.177.058
Net assets:
Unrestricted
560.200
665.010
702.944
Temporarily restricted
120\000_
___Z4£K00'
74,4y00�
Total net assets
680.208
739.410
777.344
Church of the Redeemer
Baldwin Park, CA
Statement of Functional Expenses
For the Year Ending December 31, 2016
(Unaudited)
Description of Expenses
Pro ram General Admin
Total
Salaries
151,049
151,049
Office Expense
- 19,020
19,020
Building Maintenance
12,447
12,447
Special Events
6,629
6,629
Insurance
17,150
17,150
Interest Expense
61,130
61,130
Utilities
- 34,734
34,734
Service Charges
774
774
Property Tax
ry 29,747
29,747
Depreciation
48,030
48,030
Group Funds
111,968
111,968
Capital Expenses
- 1,149
1,149
Other
1,359
1,359
Total Expenses
111,968 383,219.16
495,187
Church Mortgage (Principal Payments) - 18,229 18,229
Certificate Payments
Church of the Redeemer
Baldwin Park, CA
Statement of Cash Flow
For the Year Ending December 31, 2016
(Unaudited)
12/31/16 12/31/15 12131/14
Cash Flows from Operating Activities:
Change in current assets
Adjustments to reconcile change in net assets
to net cash provided by operating activities:
Realized and unrealized gain on investments
Depreciation
Decrease in accounts payable
Net cash provided by operating activities
Cash flows from Investing Activities:
Church Bond Funds
Church Stock Funds
CEP Certificate
Cash flows from Financing Activities
Payments for long term debt
Increase/Decrease in cash and cash equivalents
Cash and cash equivalent, beginning of year
Cash and cash equivalent, end of year
(87,427)
(37,928)
(17,941)
22,846
17,907
(8,090)
48,030
48,030
48,030
3 062
(9,'868)
(4,6171
_(19.6131
8,140
17,382
- 23,275
25,000
....._ 1( 8,229.). 6wC,IT600 (15,579).
(12,841) 24,7 6 1,803
4,040 19,285_ 17,482
31,199 44,040 19,285
Church of the Redeemer
Baldwin Park, CA
Statement of Activities
For the Year Ending December 31, 2016
(Unaudited)
12/31/16 12/31/15 12/31/14
Reveues, Gains, and Other Support
General Contributions 346,913 390,368 371,460
Group Fund Contributions 83,693 77,479 243,396
Unrealized Gains/Losses on Investments _846 -9-01 8,090
Total revenues, gains, and other support 407,760 467,656 622,947
Expenses
Program Services:
Ministry programs
111,968 .
�• • � 92,540
258,465
Total program services
111,968
92,54D
258,465_
Support Services:
Debt service
61,130
79,266
80,463
General and administrative
� 322,089
333„778
301,960
Total support services
383,219
__413,044 044
382,423__
Total expenses
495,187
505,585
640,887
Change in net assets
(87,427)
(37,928)
(17,941)
Net assets, beginning of year
73 ,416
777,344
795,285
Net assets, end of year
651,988
i 3x3,9.16
777,344
APPLICATION CHECKLIST
0
ORGANIZATION East San Gabriel Valley Coalition for the Homeless
Please complete an Application Form for each proposed program/project. If an item is
not applicable, indicate "N/A" in the box. If you need assistance, or have questions,
contact Michelle Bravo at 6.26 960-4011 ext 354.
1. Y
APPLICATION FORM
2. 7C
BUDGET PROPOSAL (ATTACHMENT A)
3.
BOARD OF DIRECTORS AFFIDAVIT
4.
ORGANIZATION BY-LAWS
5. X
CHARTER OF ARTICLES OF INCORPORATION
6.
IRS TAX EXEMPT STATEMENT
7.
MOST RECENT AUDITED FINANCIAL STATEMENT
8. X
PAST AND PROJECTED ACCOMPLISHMENTS
Application packages are due by 5 p.m., on January 11 2018.
Applications must be submitted to:
Baldwin Park Housing Division
14403 E. Pacific Avenue
Baldwin Park, CA 91706
LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE
BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED.
FUNDING APPLICATION
BALDWIN PARK
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
FY 2018-2019
PLE i SE TYPE OR PRINT'
I. AGENCY INFORMATION
Agency Name East San Gabriel Valley. Coalition for the Homeless
g Y
Agency Address
Agency DUNS#
PO Box 93256
Address
Street
104873927
Administrator: Donna McKennon
Cit roof Industry C715
City Zip Code
Title: President of the Board of Directors
Administrator Telephone: (626 333-7204 _ _ _ Fax: (626) 333-7260
Administrator Email:
Project Site Address: 1345
Number
Turnbull Capon Rd. Hacienda Heights, CA 91745
Street City Zip Code
Project Manager, Marta Lue
Title: Program Manager
Project Manager's Telephone: 6261 333-7204 Fax: (626) 333-7260
Project Manager's Email: esg� orn
Describe Agency's overall function or purpose. Include history and experience in
providing this service. (If more room is needed, please attach an additional
sheet).
The East San Gabriel Valley Coalition for the Homeless ESGVCH is a non-
rofit Q1 c3 charitable or iZaticad in or orated since 1994 and o erates
under a voluntar Board of Directors to direct) aid eo Ne ex eriencin
homflel'essness. It is our mission to brin hooe and restore di 1 qt to those in neer
l rovidirN shelter allev�atAnc q un assisiing with basic dailyneeds" assisting,
to re, ain housin raising community awareness and worlinp collaboratively
with others to end hunger and homelessness,
Has the Agency previously received funding from the City of Baldwin Park?
X Yes (if yes, number of years 14 ) __ No
PROJECT PROPOSAL AND DESCRIPTION
Grant Amount Requested $10,000.00
Scope of Services — Please briefly describe your proposed Project/Program and
the objectives.
ESQVCH operates four .L9cl ams_ 1IT) Th�E-rggMgnc Assistance Center (EA S,
2_
J The Bri ne Program which _has the same structure as our old Transitional
1-10LJSirl�j Program, but %s erated in motels. Tl -fie program is shorter -term than
the Transitional Housing Program, but itstillinaintaii rs to same goal of pi c'
pf. o le Jnto their own „permanent hou rnr __ESGVCH isw o erati��ct t# a Prµud�te
pro �,am under the Ernerq c Assi�tence Center PAC motel vouchers 3 The
Winter Shelter Program WS-e�, 4) And the Encore Program which is a Drug and
A „oho)Ic
alcohol addiction,_m s.. The EAC ,_pro. tarn for clients who have drr.r s ai°�
services were established at the time of incorporation. Our center islocatedin
Hacienda d i(. lis ar°ld itis omen Bail __to oaovi e hot meals lunches to- o
showers, .hygiene kits, clothing,_ trans ortation services bus rase/tokens.,.
emergency shelter motel vouchers for families and referral services for those in
need, The funds of this grgn! a` lication are re nest 4 to support the services
and staff of the Emer enc Assistance Center located iri Hacienda Hei hts.
ObLec.fives of CDf G Grant: _5g2port our Errier� cAs
sistance Center staff to
administer the following„and to help pa for motel vouchers„
T. Provide motel vouchers on an emery basis to families with children ages
17 and under.
2, Alleviate un er on an ever da basis amon those who are homeless.
3. Provide for the hygiene needs of those who are homeless (showers, hygiene
1 roduc.ts_and clot) LnAj.
4. Assist homeless clients with trans or�on neeo.§ by providing bus tokens
and %ootHill Tran it asses.
Beneficiaries — Please briefly describe the clientele that will benefit from your
services (i.e. homeless youth, the elderly, disabled, handicapped, etc.)
The East San Gabriel Valle Coalition for the Homeless serves eo I�ho are
poor hun r and thes e eriencic�worr ielessness. Our tar et o )ulation
includes families and/or individuals who are ill disabled,_glderly chronically
ho14-24 years of agej. Among the
families are infants childrenand.oun qd lis.,
Describe any special characteristics of your client population. The clients that East
-s-
San Gabriel 1r"Hey pgsjt#ort for the Homeless serves are UnLq g in the... sense that they:
....._ .
are all homeless or are in darncier of becoming homeless
Increase in Funding Request - If your agency has been previously funded
through Baldwin Park's CDBG program, and there is an increase in the amount
of funding requested, please explain the purpose for the increase (i.e., increase
in type of services or beneficiaries).
East San Gabriel Valwlwev Coalition for the Homeless is re uq estin the
amount as last ear: $10,000.00,
CLIENT INTAKE INFORMATION
The U.S. Department of Housing and Urban Development (HUD) requires that agencies
obtain intake data from each client/family served. Application intake must be taken on
all clients assisted with CDBG Funds. Supporting documentation is also required.
Please see page 8 regarding Presumed Benefits.
Does your agency obtain this information?
X Yes
No
If yes, does your intake sheet and supporting documentation obtain the following:
1.
Name
Yes
X
No
2.
Address
Yes
X
No
3.
City in which client last resided.
Yes
X
No,
4.
Number of family members.
Yes
X
No
5.
Total family (household) income.
Yes
X
No.
&
Ethnicity
Yes
X
No,
7.
Female head of household
Yes
X
No
Pursuant to federal requirements, if your agency is unable or unwilling to obtain
the above information from its clientele, please do not submit an application for
funding.
-6-
However, if your agency is willing to accept the responsibility, obtain this
information and retain supporting documentation for the required five years, the
Executive Director must certify to that effect below:
.� �.r,, e- :� ° ,.....,�..�....
Martha Lcae President of the Board of Diectorsr
Print Name Title of Officer
Signature Date
-7-
ACCOMPLISHMENT DATA
Pursuant to HUD regulations, each agency must document and report measurable
accomplishments to support that the services offered by the agency has made a
substantial improvement to the lives or neighborhoods of the City's low to moderate
income residents.
Therefore, in order to ensure accurate reporting and compliance with regulations, your
agency must specify the format that will be used for reporting purposes (example:
Individuals, Households or Youths) To determine the best form of data, please consider
if the services provided will assist a direct individual or youth or the entire household.
Please also note that the selected reporting data must be used throughout the entire
year.
The reporting accomplishment data to be used by our agency will be:
PLEASE CIRCLE ONLY ONE OF THE FOLLOWING:
Individuals Youths Households
Please provide the actual number of your agency's total clients assisted to date and the
affected data for the upcoming fiscal year. Please complete this table regardless if
you receive CDBG funding for this current year
Actual
07/1/17 TO Current
BALDWIN PARK
RESIDENTS
Duplicated
Total
.—Unduphcated
Motel
---Zg
-
Youchm
j6iy
30
59
427...
August
43
83
126
345
Sept
20 —
47
67
_
455
...__..... �1_____
,_..._........-- -- --------------- .................
38 �...._..
g.......
� � 4� ....�._
27
Nov
17
37.........—
54
375
.18
......54m,�.,, �
.,... 72 ,
..
�.33......,.
-.—
NON-BALDWIN
Residents
from other
_
cities have
.._._._._............
other
_W W W ..........................
funding
PARK RESIDENTS
(not Baldwin
Park funding).
-8-
Protected
07/01/18 TO
06/30/19
Duplicated: 300
Unduplicated: 200
Total: 500
Presumed Benefit
Income eligibility is not required for services provided to "Presumed Benefit" clientele as
defined by HUD. The following groups are considered presumed benefit client:
• Abused children
• Battered spouses
• Elderly persons
• Illiterate persons
Persons with acquired Immune Deficiency Syndrome (AIDS).
Adults meeting Bureau of Census definition of severally disable persons
Homeless persons
Migrant farm workers
Which further describes the activity you are proposing?
A) X The project will benefit a presumed benefit* clientele as defined by HUD,
B) X The client intake information will provide evidence that at least 51
percent of the clientele are persons whose household income does not
exceed the CDBG eligible income limit.
C) X The projects limits services to only CDBG eligible -income persons.
BUDGET
In order to remain in compliance with HUD's regulations, your agency must be able to
separate and identify expenditures of CDBG funds from other source of funding.
Please complete the following tables with your agency's current budget (including
CDBG funds, if currently receiving funding) and the proposed budget, identifying how
the funds will be utilized.
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BOARD OF DIRECTORS
Name of Executive Director: mmDonna McKennon
CERTIFICATION
All organizations that submit this application must provide accurate data concerning the
number and income level of clients. Estimates are unacceptable except for start-up
agencies. This stipulation shall also apply to all organizations, which are subsequently
awarded funding. Any organization that falsifies information, either accidentally or
intentionally shall be required to reimburse the City for any funds paid out and shall not
be permitted to apply for funding in the future.
-12-
AGENCY CERTICATION
As the Executive Director, or duly authorized representative of
The East San Gabriel Vall !y Coalition for the Homeless I certify that the applicant is
fully capable of fulfilling its obligation under this proposal.
This application is submitted to provide the services for the City of Baldwin Park as
stated in this proposal. If this proposal is approved and funded, it is agreed that
relevant federal, state and local regulations and other assurances, as required by the
City of Baldwin Park, will be adhered to.
I certify and declare under penalty of perjury that the information provided in this
application is true and correct.
Donna McKennon ___.._.._ President of the Board of Directors
Print Name Title of Officer
Signature
(626) 333-7204
Phone Number
Email Addressor
G
n
Date
Has the agency received notification of findings or concerns in the past 5 years? No
If Yes, Please explain
N/A
Please provide corrective actions taken: N/
Office Location:
Est �iAH G abeivl. al0a°y 1345 Turnbull Canyon Rd
� , Hacienda Heights, CA 91745
44
4?"C 1,
Phone: (626) 333-7204
Fax: (626) 333-7260
East San Gabriel Valley Coalition for the Homeless
Board of Director's Chart
[Excerpt from ESGVCH Policy Manual- Pages 6-13]
Article 1: Name
Article 2: Purpose: (Essence, Mission, Philosophy)
Article 3 : Board of Directors ("Board")
Article 4: Executive Director and Staff
Article 5: Committees
Article 6: Miscellaneous Provisions
Article 7: Dissolution
Article 8: Fiscal Year
Article 9: Amendments, Rules, and Regulations
#500 Conflict of Interest
#502 Board of Director Member Limits of Authority
#505 Endorsements of Materials or Products
Policy Manual Section I
Article One: Name
0001 The Name of the Corporation is East San Gabriel Valley Coalition for the Homeless
("ESGVCH").
Article Two: Purpose
#0021 Essence:
The ESGVCH is a coalition of local faith based groups, service organizations, businesses and
individuals of the East San Gabriel Valley (hereinafter called "Coalition").
#0021 fission:
The ESGVCH is a faith -based organization of volunteers and staff dedicated to serving the
homeless and those at risk of homelessness. Our goals are -
(a) To alleviate the immediate need for food, clothing, shelter, care and comfort among the
homeless.
(b) To assist and support the efforts of the homeless and near homeless to regain the ability to
provide for themselves a stable home environment.
(c) To increase awareness of ESGVCH and homeless issues in our community.
(d) To foster partnerships with businesses, organizations and individuals to accomplish
ESGVCH goals.
(e) To receive and administer assets exclusively for charitable and educational purposes
(f) To operate and act exclusively for charitable and educational purposes within the meaning
of Section 501 (3) c of the Internal Revenue Code of 1986, as amended
#0023 Philosophy
The Coalition feels strongly that all are called to turn attention beyond themselves to those who
suffer especially the poor, the hungry, and the homeless.
ff. ITOMITINWI&I ",M=
Our common belief is that society is called upon to turn attention beyond themselves and toward
those who suffer, especially the poor, the hungry and the homeless.
Article 3 Board of Directors (hereinafter called "Board.")
#0031 Duties and Powers.
Except as specifically provided in the corporation articles of Incorporation of ESGVCH or these
By -Laws, the Board of Directors ("Board") shall be the governing body of ESGVCH and all of
its committees, employees, and agents. It shall establish policies and rules for the operation of
ESGVCH and shall provide direction concerning financial and administrative operations,
consistent with the By-laws.
#0032 Size
The Board shall consist of at least seven and not more than 15 Directors of the organization
#0033 Board of Directors Term Length
Each Director shall be elected for five (5) years and may be re-elected for subsequent terms.
#0034 Restriction on Interested Persons
No interested person shall serve on the Board at any one time. An interested person is (a) any
person being compensated by ESGVCH for services rendered to it within the previous twelve
(12) months, whether as a full-time or part-time employee, independent contractor or otherwise,
excluding any reasonable compensation paid to a Director as a member of the Board; and (b) any
brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, mother-in-law or
father-in-law of any such person.
#0035 Board Meetings
a Regular meetings of the Board shall be held at least once every quarter at a time and
place to be designated by the President.
b. Special meetings may be called at any time by the President or two Directors
c. Notice. Notice of regular Board meetings shall be sent to the Directors at least 3 days
prior to the meeting. Special meetings of the Board shall be held pursuant to notice of the
time, place and purpose thereof either delivered personally or by telephone or sent by US
mail or electronic mail to each Director not less than twenty four (24) hours prior to the
meeting
d. Quorum. A majority of the total number of Directors then in office shall constitute a
quorum for the transaction of business
Directors
Each Director shall be elected for a 5 year term. The Board shall nominate one or more
individuals for each position to be filled. (See Board of Directors Nomination Form in Appendix
A) The Board shall elect Directors at its Regular Board Meeting or Special Board Meeting called
for such purpose. If a Director's position is vacant due to a resignation or termination, a Director
will be elected to fill that position for the remaining term. Directors shall hold office for the
term for which he or she is elected or until such Director's resignation or termination.
Proposed new language: Directors
1 Each Director shall be elected for a 5 -year term. Directors shall hold office for the term
for which he or she is elected or until such Director's resignation or termination by the
board.
2 The Board shall nominate one or more individuals for each position to be filled. (See
Board of Directors Nomination Form in Appendix A) The Board shall elect Directors at
its Regular Board Meeting or Special Board Meeting called for such purpose.
3 If a Director's position is vacant due to a resignation or termination, when a candidate
becomes available to be considered for election to the board, the new candidate's term
shall be a new five year term regardless of the years remaining on the former board
member's term. (also see 0038).
#0037 Officers, Duties and Election.
The officers of the Board shall be the President, Vice-President(s), Secretary, and Treasurer. The
Officers shall be elected by the Board at the Board meeting at least two (2) months prior to the
end of the standard fiscal year. The Board may elect or appoint other officers as the Board may
deem advisable. The Officers shall perform such duties as set forth in these By-laws or as
determined by the Board.
a President. The President shall be the Chief Executive Officer of ESGVCH. He or she
shall preside at all meetings of the Board, The President shall perform such other duties
and functions as shall be assigned to him or her by the Board. He or she shall be an ex -
officio member of all standing committees. The President shall, unless other -wise
provided by resolution of the Board, possess the power and authority to sign all
certificates, contracts, instruments, papers and documents in the name of and on behalf of
ESGVCH
b Vice-President(s). The Board may elect one or more Vice-presidents. The First Vice -
President shall perform the duties and exercise the powers of the President during the
absence or unavailability of the President. Each of the vice-presidents shall oversee
specific programs and responsibilities as determined by the Board. They shall have
additional powers and perform additional duties as shall be assigned by these By-laws or
by the Board.
c Secretary. The Secretary shall keep the minutes of all meetings of the Board in books
provided for that purposes, attend to the giving or serving of all notices of ESGVCH and
sign with the President, in the name of ESGVCH, all contracts when authorized to do so.
The Secretary shall have charge of such books and papers as the Board shall direct, all of
which shall at all reasonable times be open to the examination of any Director, and shall
in general perform all the duties incident to the office of Secretary, subject to the control
of the Board. A copy of all the minutes shall be filed in the ESGVCH office.
d Treasurer. The Treasurer shall be the Chief Financial Officer of ESGVCH, and shall
have custody of all the funds and securities of ESGVCH, endorse on behalf of ESGVCH
for collection checks, notes and other obligations, and shall deposit the same to the credit
of the Corporation in such bank or banks or depositories as the Board may designate; sign
all receipts and vouchers for payments, enter or cause to be entered regularly in the books
of ESGVCH kept for that purpose full and accurate accounts of all moneys received and
paid on account of ESGVCH, and whenever required by the Board shall render
statements of such accounts; shall , at all reasonable times, exhibit the books and
accounts to any Director; and shall perform all acts incident to the position of Treasurer,
subject to the control of the Board. The Treasurer may select an authorized representative
to perform one or more of the above duties
#0038 Vacancies on the Board
a. Absences.
Should any Directors miss three (3) consecutive meetings without due cause, the
President may declare the position vacated.
b. Resignation and Termination.
Should any Directors resign or become terminated from his or her membership on the
Board, a successor may be elected by the majority of the Board (at a Board meeting) to
fill the vacancy. When a candidate becomes available to be considered for election to the
board, the new candidate's term shall be a new five-year term regardless of the years
remaining on the former board member's term
H0038.5 Annual Notice of Membership in the ESGVCH or of Directors
At its annual meeting, after elections have been completed for the board and for the
Executive Committee, the board shall cause the list of approved board members and
officers to be posted on the ESGVCH website and reported to which ever constituent
organizations as have so requested in writing.
90039.1 and of Officers and Directors
All Officers or Directors of ESGVCH, if required to do so by the Board, shall furnish bonds to
ESGVCH for the faithful performance of their duties, in such penalties and with such conditions
and security as the Board shall require. ESGVCH shall assume the cost of providing any bond
required hereunder.
#0039.2 Compensation for Directors
• Director • ESGVCH shall •- compensated • the performance • •
for ESGVCH,
but may, by resolution • the Board, •- reimbursed •,; expenses incurred • •- • ESGVCH.
Article 4 Executive Director and Staff
#0040 Executive Director
The Board may employ an Executive Director who shall manage the daily affairs of ESGVCH
and shall serve at the direction of the Board. The Executive Director shall serve as a non-voting
ex -officio member of the Board.
0041 In the absence of employing an Executive Director, the board of directors may assume the
duties under the leadership of the Board President.
0042 Staff
1 The Executive Director shall propose staff positions necessary, shall recruit, interview,
and recommend for employment by the board, such candidates as are qualified and
committed to the mission and values of ESGVCH.
2 In absence of an executive director, the board may employ staff as needed to conduct the
business of the organization.
Article 5: Committees
#0050 Creation of Committees
The Board will create a committee for each of the program areas of ESGVCH. The Board may
create ad hoc committees as needed. The Board will annually designate the chair for the
standing committees and other such committees as it may deem to create. Committee chairs
must be Directors
#0051 Executive Committee
The executive officers of the board: the president, vice president, secretary, treasurer, along with
the three chair persons of standing committees shall be considered "The Executive Committee."
The Executive Committee shall also be considered and function as The Finance Committee and
shall review and make recommendations to the whole board regarding financial reports and
needs.
40052 Program Committees
The main program areas for ESGVCH are:
a Emergency Assistance Center (EAC),
b Winter Shelter (WS)
c Transitional Home (TH)
d Health Services (HS)
The responsibility of each committee is to oversee its program so it accomplishes the program
objectives.
#0053Nominating committee
The board, under the leadership of the president shall annually designate a Nominating
committee. Nominating committee membership cannot include anyone interested in holding
an executive office for the new term.
90059 Other Committees
The Board shall designate the responsibilities, duties and powers for each committee it creates,
Each committee shall exist to carry out the purposes of ESGVCH
#0061 Contracts, Conveyances, etc.
All conveyances, contracts and instruments of transfer and assignment shall be specifically
approved by the Board of Directors and shall be executed on behalf of ESGVCH by such officers
or agents as may be specifically authorized by the Board
#0062 Execution of Instruments
All ESGVCH instruments and documents including, but not limited to checks drafts, bills of
exchange, acceptances, notes or other obligations or orders for the payment of money shall be
signed by the treasurer and one other authorized signature.
0063 Adjourned Meetings
A majority of the Directors present, whether or not a quorum, may adjourn any meeting to
another time and place. Notice of such adjourned meeting shall be given even though the time
and place thereof are announced at the meeting at which the adjournment is taken
#0064 Participation in Meeting by Telephone, Real Time Internet Video Chat, or Email
By oral or written permission of a majority of the Board or of a committee designated by the
Board may participate in a meeting by means of conference telephone or similar communications
equipment by means of which all persons participating in the meeting can hear each other.
Participation in a meeting pursuant to this Section constitutes presence in person at the meeting.
#0065 Construction and Definitions
Unless the context otherwise requires, the general provisions, rules of construction and
definitions contained in the General Provisions of the California Nonprofit Corporation Law and
in the California Nonprofit Public Benefit Corporation Law shall govern the construction of
these By-laws.
#0066 Non -Profit Status
ESGVCH may not engage in any activity of a commercial nature that would violate its status as
a non-profit organization as defined in existing laws. ESGVCH may not engage in any partisan
political activity.
#0067 Conduct of Meetings
Meetings shall be conducted according to Robert's Rules of Ord]
#0068 Nondiscrimination
ESGVCH shall not discriminate in employment, membership, or registered use against any
person on the basis of race, color, gender, religion, creed, age, disability, or sexual preference.
Article 7: Dissolution
0071 General
In the event of dissolution of ESGVCH, all the assets, real and personal, shall be distributed to
such charitable organization or organizations as are qualified as tax exempt under Section 5010
3 of the Internal Revenue Code or 1986, as amended, or corresponding provisions of any
subsequent federal income tax laws as the Board shall determine. Any such assets not so
disposed of, for whatever reason, shall be disposed of by order of a Court with appropriate
jurisdiction to such organization or organizations as said Court shall determine, which are
organized and operated exclusively for charitable purposes.
0072 No Inurement
No part of the net earnings of assets of ESGVCH shall be distributed to or inure to the benefit of
any Director of ESGVCH, contributor, or private person.
Article 8: Fiscal Year
0081 The fiscal year of ESGVCH shall be from July I to June 30 of the following year.
#0091 Amendments
These By-laws may be altered or amended at any duly called meeting of the Board at which a
quorum is present by a majority vote, provided that written notice naming the substance of the
proposed amendment has been sent to each Director at least ten (10) days in advance of the date
of the meeting, unless such notice is waived by all the Directors.
#0092 Rules and Regulations
The Board may adopt additional rules and regulations, general or specific, for the conduct of
their meetings, and additional rules and regulations, general or specific for the conduct of the
affairs of ESGVCH provided, however, no such additional rule or regulation shall be
inconsistent with or in contravention of any provisions of the Articles of Incorporation or these
By-laws.
These By-laws and the associated policies shall be reviewed annually.
Last reviewed and affirmed .July 1, 2011.
#500 Conflict of Interest
All Board of Director members, executive officers and employees of the ESGVCH shall:
1 Maintain the highest standards of conduct and integrity when conducting ESGVCH
business
2 Have no outside interests that may be incompatible with or involve a conflict of interest
with their duties, functions, and responsibilities for ESGVCH.
3 Abide by applicable federal, state, county, and municipal statures, regulations, and other
ordinances concerning conflicts of interest.
4 Directors, officers and employees of ESGVCH are prohibited from the following
associations unless they have fully disclosed such associations and have received specific
approval from the board to continue such associations.
a Serving in either paid or volunteer capacity as a director, partner, employee, or
representative in any organization that does business with or receives funds from
ESGVCH.
b Being imme3diately related to any vendor, contractor, or consultant paid by
ESGVCH funds.
c Have any direct financial interests in any organization that does business with or
receives grants from ESGVCH. Note: ownership of less than .001% of the stock
of a corporation is not a direct financial interest.
5 Directors, officers, and employees of ESGVCH are prohibited from accepting, directly or
indirectly, payments, loans, gifts, commissions, services, promised future benefits,
gratuities, or other items of value from any organization or individual doing business with
ESGVCH, except for beverages, food, social invitations, access to parking while visiting
the organization or occasional shared local transportation for a meeting. Nothing shall be
received unless it is of minimal value (not to exceed $25, and in keeping with good
business ethics and that does not in any way obligate the recipient on behalf of ESGVCH
with a vendor.
6 To ensure compliance with this policy, all directors, officers, and employees of ESGVCH
shall submit and/or recertify their agreement with this policy on an annual basis.
#502 Board of Director Member Limits of Authority
1 Individual Board of Director members are not authorized to take public stands on
positions that are contrary to those of ESGVCH. This policy is not intended to prevent
Board of Director members from taking personal positions on public issues, but only to
prevent giving the appearance that the Board of Director member is speaking officially on
behalf of ESGVCH.
2 Official positions or statements may only be put forth after full approval by the board at a
regular business meeting. Such positions should be recorded as an appendix to the policy
manual for future reference. Approved 12114111
#505 Endorsements of Materials or Products
The Board of Director may not at any time give endorsements for any organizations, programs or
products. The Board of Directors may approve for distribution and sale a variety of materials,
programs, and products that are in harmony with the goals and purposes of ESGVCH. Approved
8/26/10
EAST SAN GABRIEL VALLEY
COALITION FOR THE HOMELESS
FINANCIAL STATEMENTS
JUNE 30, 2016 AND 2015
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
CONTENTS
Independent Auditor's Report
Financial Statements
Pages
Statement of Financial Position 2
Statement of Activities 3 - 4
Statement of Functional Expenses 5 - 6
Statement of Cash Flows 7
Notes to Financial Statements 8-12
uchan &
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AnAccountancti,Corporation ........ -------- -_-a--
INDEPENDENT AUDITOR'S REPORT
To the Board of Directors
East San Gabriel Valley Coalition for the Homeless
We have audited the accompanying financial statements of East San Gabriel Valley Coalition for the Homeless, a
nonprofit organization, which comprise the statement of financial position as of June 30, 2016 and 2015, and the
related statements of activities, functional expenses and cash flows for the years then ended, and the related notes to
the financial statements.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with
accounting principles generally accepted in the United States of America; this includes the design, implementation,
and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are
free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits
in accordance with the auditing standards generally accepted in the United States of America. Those standards
require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are
free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial
statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of
material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the
auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in
order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an
opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also
includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting
estimates made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinion.
Opinion
In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of
East San Gabriel Valley Coalition for the Homeless as of June 30, 2016 and 2015 and the changes in its net assets
and cash flows for the years then ended in accordance with accounting principles generally accepted in the United
States of America.
Suchan & Associates
Ontario, California
January 30, 2017
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
STATEMENT OF FINANCIAL POSITION
JUNE 30, 2016 AND 2015
ASSETS
2016 2015
CURRENT ASSETS
Cash $ 200,043 $ 76,507
Grants receivable (Note 2) 13,251 43,832
Prepaid expenses 4,923 5,421
TOTAL CURRENT ASSETS 218,217 125,760
FIXED ASSETS, net (Notes 2, 3 and 5) 1,054 1,459
TOTAL ASSETS $ 219,271 $ 127,219
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Accrued Expenses
Capital Leases, current (Note 3 and 5)
TOTAL CURRENT LIABILITIES
NONCURRENT LIABILITIES
Capital Leases, net of current (Notes 3 and 5)
TOTAL LIABILITIES
NET ASSETS
Unrestricted
Temporarily restricted
TOTAL NET ASSETS
TOTAL LIABILITIES AND NET ASSETS
$ 3
709
712
712
$ 8,358
668
9,026
709
9,735
150,068
102,704
68,491
14„780
218,559
117,484
$ 219,271
$ 127,219
The accompanying Notes to Financial Statements
are an integral part of this statement
- 2 -
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED JUNE 30, 2016
(WITH COMPARATIVE TOTALS FOR THE YEAR ENDED JUNE 30, 2015)
The accompanying Notes to Financial Statements
are an integral part of this statement
-3-
Temporarily
2016
2015
Unrestricted
restricted
Total
Total
REVENUES
Public contributions
$ 140,079
$ 112,600
$ 252,679
$ 95,428
Government contracts and grants
332,748
-
332,748
374,457
Contributed supplies
188,607
-
188,607
162,053
Contributed services
11,632
-
11,632
15,312
Interest income
40
--
40
33
Subtotal
673,106
112,600
785,706
647,283
Net assets released from restrictions
Restrictions satisfied by use
34,056
(34,056)
-
Restrictions satisfied by time
24,833
(24,833)
-
-
Total net assets released from
restrictions
58„889
(58,889)
TOTAL REVENUES
731,995
53,711
785,706
647,283
EXPENSES
Program services
684,631
-
684,631
703,525
CHANGE IN NET ASSETS
47,364
53,711
101,075
(56,242)
NET ASSETS, BEGINNING OF YEAR
102,704
14„780
117,484
173,726
NET ASSETS, END OF YEAR
$ 150,068
$ 68,491
$ 218,559
$ 117,484
The accompanying Notes to Financial Statements
are an integral part of this statement
-3-
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
STATEMENT OF ACTIVITIES
YEAR ENDED JUNE 30, 2015
REVENUES
Public contributions
Government contracts and grants
Contributed supplies
Contributed services
Interest income
Subtotal
Net assets released from restrictions
Restrictions satisfied by use
TOTAL REVENUES
EXPENSES
Program services
CHANGE IN NET ASSETS
NET ASSETS, BEGINNING OF YEAR
NET ASSETS, END OF YEAR
Temporarily
Unrestricted restricted
$ 59,928
374,457
162,053
15,312
33
611,783
$ 35,500
35,500
57,491 (57,491)
669,274 (21,991)
$ 95,428
374,457
162,053
15,312
33
647,283
647,283
703,525 _ 703„525
(34,251) (21,991) (56,242)
136,955 36,771 173,726
$ 102,704 $ 14,780 $ 117,484
The accompanying Notes to Financial Statements
are an integral part of this statement
-4-
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
STATEMENT OF FUNCTIONAL EXPENSES
FOR THE YEAR ENDED JUNE 30, 2016
(WITH COMPARATIVE TOTALS FOR THE YEAR ENDED JUNE 30, 2015)
Equipment Rental
Insurance
Interest
Licenses and Permits
Maintenance and Repairs
Motel Vouchers
Office
Outside Services
Payroll Taxes
Postage
Professional Fees
Rehab Center
Rent
Security
Staff Expenses
Storage
Supplies
Telephone
Transportation
Utilities
Wages
Subtotal
Depreciation and
Amortization
TOTAL FUNCTIONAL
EXPENSES
The accompanying Notes to Financial Statements
are an integral part of this statement
-5-
Total Program
Total Program
Emergency
Transitional
Winter
Encore
Services
Services
Assistance
Housing
Shelter
Program
2016
2015
$ -
$ -
$ 15,007
$
$ 15,007
$ 14,037
9,398
822
10,402
1,499
22,121
22,960
292
-
-
-
292
530
184
_
107
-
291
317
2,496
-
9,705
12,201
12,731
14,503
-
1,062
15,565
42,907
2,242
1,039
-
3,281
2,782
2,596
309
1,945
867
5,717
4,403
4,904
312
14,056
1,396
20,668
21,773
437
-
83
-
520
419
16,374
5,200
22,175
-
43,749
38,588
-
-
ry-
11,586
11,586
8,674
2,400
13,000
-
-
15,400
26,400
-
-
24,491
-
24,491
21,645
105
-
_
105
323
W
-
3,557
-
3,557
3,007
188,619
75
5,500
-
194,194
179,298
3,323
-
275
-
3,598
3,706
1,961
-
106,879
-
108,840
111,385
-
1,380
-
-
1,380
2,159
60,165
5,750
104,676
11,072
181,663
183,960
309,999
26,848
320,959
26,420
684,226
702,004
405
-
-
_.
405
1,521
$ 310,404
$ 26,848
$ 320,959
$ 26,420
$ 684,631
$ 703,525
The accompanying Notes to Financial Statements
are an integral part of this statement
-5-
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
STATEMENT OF FUNCTIONAL EXPENSES
FOR THE YEAR ENDED JUNE 30, 2015
Total
Emergency Transitional Winter Encore Program
Assistance Housing Shelter Program Services
Equipment Rental
$ - $
- $
14,037
$ - $
14,037
Insurance
4,929
1,056
16,075
900
22,960
Interest
530
-
-
530
Licenses and Permits
203
-
114
-
317
Maintenance and Repairs
2,010
1,372
9,349
_
12,731
Motel Vouchers
22,747
17,819
2,341
42,907
Office
1,770
-
1,012
_
2,782
Outside Services
1,306
454
1,797
846
4,403
Payroll Taxes
4,796
1,216
13,928
1,833
21,773
Postage
306
_
113
-
419
Professional Fees
13,913
5,918
18,757
38,588
Rehab Center
-
-
8,674
8,674
Rent
2,400
24,000
-
26,400
Security
-
-
21,645
21,645
Staff Expenses
_
323
-
323
Storage
_
3,007
_
3,007
Supplies
177,710
230
1,358
-
179,298
Telephone
3,311
-
395
-
3,706
Transportation
3,045
818
107,522
-
111,385
Utilities
_
2,159
-
-
2,159
Wages
53,161
___L3,562
104,000
13,237
183,960
Subtotal
292,137
68,604
315,773
25,490
702,004
Depreciation and
Amortization
689
-,
832
1,521
TOTAL FUNCTIONAL
EXPENSES
$ 292,826 $
68,604 $
316,605
$ 25,490 $
703,525
The accompanying Notes to Financial Statements
are an integral part of this statement
M
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
STATEMENT OF CASH FLOWS
FOR THE YEARS ENDED JUNE 30, 2016 AND 2015
CASH FLOWS FROM OPERATING ACTIVITIES
Change in net assets
Adjustments to reconcile change in net assets to net
cash provided (used) by operating activities:
Depreciation
(Increase) decrease in assets:
Grants receivable
Prepaid expenses
Increase (decrease) in liabilities:
Accrued expenses
CASH PROVIDED (USED) FOR OPERATING ACTIVITIES
CASH FLOWS FROM FINANCING ACTIVITIES
Payments on capital leases
NET INCREASE (DECREASE) IN CASH
CASH AT BEGINNING OF YEAR
CASH AT END OF YEAR
2016 2015
$ 101,075 $ (56,242)
405
1,522
30,581
(20,616)
498
(740)
8,355
2,832
124,204
(73,244)
(668)
(512)
123,536
(73,756)
76,507
150,263
$ 200,043 $
76,507
SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION
Cash paid during the year for.-
Income
or:Income taxes $ $
Interest $ 292 $
The accompanying Notes to Financial Statements
are an integral part of this statement
-7-
530
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
NOTES 1*0 FINANCIAL STATEMENTS
Years Ended June 30, 2016 and 2015
1. +fir anizatiion and' Nature of Activities
East San Gabriel Valley Coalition for the Homeless (ESGV Coalition for the Homeless) is a
non-profit, tax-exempt organization based in the San Gabriel Valley area Of California, The primary
purpose of the Organization is to serve the needs and expand the opportunities of the homeless and
needy in the San Gabriel Valley area, ESGV Coalition for the Homeless was incorporated as a
nonprofit organization under the laws of the state of California on September 7, 1994. The
Organization Provides the following program services.,
Emergency Assistance
Transitional Housing — Bridge Program
Winter Shelter
Encore Program
The Organization is Supported primarily through grants and contributions, The Winter Shelter is
operated between December and March and receives funding from the Los Angeles Homeless
Services Authority and federal funding from the Emergency Food arld Shelter- Program. The
Emergency Assistance Center is operated year-round and provides food, clothing, and hygiene
products, among other services to at -risk and homeless persons, The transitional h0Using/1.)ddge
program assists families in transitioning to permanent homes through life skill education, intense
case ri'mriagenient, and financial counseling, The Encore Program Supports ESGV Coalition for the
Homeless' clients to access additional and mental health treatment manifested by addictions
through street outreach, case management, addiction treatment, and improved access to housing,
2. Summa i of Sinificant Acc!2MnjjDRpolicies
The significant accounting policies followed by the Organization are summarized below.
Basis of - The financial statements have been prepared on the accrual basis of
accounting.
Cash and Cash E Uivalenfiq - For the purposes of statement of cash flow, the Organization
considers, all highly liquid debt instruments with an initial maturity of three months or less to be cash
equivalent,
Grants Receivable - The Organization considers its grants receivable to be fully collectible;
- �ccord�irlgly, no allowance for doubtful accounts is required. If amounts become uncollectible, they
will be charged to operations when that determination is made,
Fixed _Assets - Fixed assets are recorded at cost or donated fair market value. Depreciation is
provided on a straight-line basis in amounts sufficient to amortize the cost of the assets over their
estimated useful lives of five to seven years.
The Organization capitalizes all expenditures for property, furniture and equipment in excess of
$500.
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
NOTES TO FINANCIAL STATEMENTS
Years Ended June 30, 2016 and 2015
2. Suanar of Si nificant Accoa�h�ti�� Policies continue
Net Assets — The net assets of the Organization and changes therein are classified and reported as
follows:
Unrestricted net assets — Net assets that are not subject to donor -imposed stipulations and
that may be expendable for any purpose in performing the primary objectives of the
Organization.
Tera oraril r°estricted ret sset — Net assets subject to donor -imposed stipulations that
may or will be met either by actions of the Organization and/or the passage of time. As the
restrictions are satisfied, temporarily restricted net assets are reclassified to unrestricted net
assets and reported in the accompanying financial statements as net assets released from
restrictions.
Su, ort and Revenue - The Organization receives its grants and contracts from various federal
and State Agencies. Support received from these grants and contracts are recognized in the period
earned. The Organization also receives donations from pUblic and private foundations,, fundraising
events and other sources and recognizes these revenues when earned.
Contributions — Non -.reciprocal contributions received are recorded as unrestricted, temporarily
restricted or permanently restricted support depending on the existence and/or nature of any donor
restrictions. When restrictions are satisfied in the sane accounting period as the receipt of the
contribution, the Organization reports both the revenue and the related expense in the unrestricted
net asset class.
Contributed materials are recorded at their fair market value where an objective basis is available to
measure their value. Such items are capitalized or charged to operations as appropriate. At year
end there is an indeterminable amount of donated goods on hand for distribution.
Contributed 'Services - During the years ended June 30, 2016 and 2015, the value of contributed
services meeting the requirements for recognition in the financial statements was $11,632 and
;$15,312, respectively for contributed accounting services.
Income Taxes - The Organization is exempt from federal and state income taxes under Section
501(c) (T) of the Internal Revenue Code and Section 23701(d) of the California Revenue and
Taxation Code, respectively. Accordingly, no provision for income taxes is included in the financial
statements. In addition, the Organization has been determined by the Internal Revenue Service not
to be a private foundation within the meaning of Section 509(a) of the Code.
There are no unrecognized tax benefits identified or recorded as liabilities for the year ended June
30, 2016.
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
NOTES TO FINANCIAL STATEMENTS
Years Ended June 30, 2016 and 2015
2. Summa of Significant Accounting Policies continued
Income 'Takes continued - The Organization files form 990 in the U.S. federal jurisdiction and
form 199 in the State of California. The Organization's federal and state returns are subject to
possible examination by the taxing authorities until the expiration of the related statutes of limitations
on those tax years. In general, the federal returns have a three year statute of limitations, and the
state returns have a four year statute of limitations from the filing date.
Use of Estimates - The preparation of financial statements in conformity with generally accepted
accounting principles requires management to make estimates and assumptions that affect the
reported amounts of assets and liabilities at the reporting date and revenues and expenses during
the reporting period. Actual results could differ from those estimates.
Functional Allocation of Expenses - The costs of providing the various programs and other
activities have been summarized on a functional basis in the statement of activities. Accordingly,
certain costs have been allocated to the programs and supporting services benefited.
3. Fixed Assets
Property and Equipment consist of the following:
Furniture and office equipment, purchased
Furniture and office equipment, donated
Vehicles
Total Furniture and Office Equipment
Accumulated Depreciation
Net Book Value
Leased property consists of the following:
Office equipment
Accumulated amortization
Net Value - leased property
Net Fixed Assets
2016 2015
$ 2,342 $ 2,342
1,830 1,830
16,745 16„745
20,917 20,917
20,917 20,917
2,027 2,027
973 568
1,054 1,459
$ 1,054 $ 1,459
Depreciation expense for the years ended June 30, 2016 and 2015 was $- and $1,116, and
amortization expense for capitalized leases totaled $405 and $405, respectively. Normal repair and
maintenance costs are expensed as incurred.
The depreciation policies followed by the Organization are described in Note 2.
mulle
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
NOTES TO FINANCIAL STATEMENTS
Years Ended June 30, 2016 and 2015
4. Restricted Dg osits
Included in cash are temporarily restricted contributions which consist of the following restrictions:
Use Restrictions
Time Restrictions
Total Restrictions
2016 2015
$ 1,824 $ 11,500
66,667 3,280
$ 68,491 $ 14,780
5. Capital Leases
The Company leases certain office equipment under capital leases. At the expiration of the lease
terms, the Company may exercise options to purchase the equipment.
Obligations under capital leases:
2016 2015
Equipment loan payable at $80 per month including
interest at 27%, secured by an officer copier. The
lease expires May 2017
Current portion of long term debt
Non-current portion of capital lease obligations
Rental commitments for capital leases
Years Ending
June 30,
2017
Total
Less imputed interest
Present value of net minimum lease payments
-11-
$ 709 $ 1,377
709 668
$ - $ 709
720
720
11
$ 709
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
NOTES TO FINANCIAL STATEMENTS
Years Ended June 30, 2016 and 2015
6. Commitments and Contin encies
The Organization leases its office facilities under month-to-month operating leases. Total rent
expense related to these leases for the years ended June 30, 2016 and 2015 was $2,400 per year.
The Organization leases two apartments for the transitional housing program. The rent expense
related to these leases for the years ended June 30, 2016 and 2015 was $13,000 and $24,000,
respectively. This portion of the transitional housing program was discontinued on January 1, 2016.
7. Subse uerit Events
The Organization has evaluated events and transactions occurring subsequent to the statement of
financial position date of June 30, 2016, for items that should potentially be recognized or disclosed
in these financial statements. The evaluation was conducted through January 30, 2017, the date
these financial statements were available to be issued. No such material events or transactions were
noted to have occurred.
-12-
ARTICLES OF INCORPORATION OF
EAST SAN GABRIEL VALLEY COALITION
FOR THE HOMELESS
- qf
17502M
N I.D
E
3° Ph s 3 e f,', r e r y C
lotgl 11
p 7 1994
A california Nonprofit Public Benefit Corpora tiqi,
y14�� Secro[ary of Stale
M
The name of this corporation is
—
EAST SAXE GABRIEL VALLEY COALITION FOR THE HOX-ZLESS
M
This corporation is a nonprofit public berief it corporation and
is not organized for the private gain of any person. It is
organized under the Nonprofit Public Benefit Corporation Law for
public and charitable purposes. The public and charitable purposes
of the corporation are to provide for -the needs of the homeless ill
the San Gabriel. Valley and to edu.cate -the public concerning those
needs.
This corporation is arqanized exclusively for charitable,
religioi..i,s, and educational purposes within the meaning of Section
501 (o) (3) of the Internal Revenue Code of 1986 or the corresponding
provision of any future Unit -ed States internal revenue law.
Notwithstanding any other prov.-ision of these Artioles, this
corporation shall not, except to an insubstantial. degree, engage in
any activities or exerci.se any powers that are n6t in furtherance
of the purposes of this corporation, and the corporation shall not
carry on any other activities not permitted to be carried on (a) by
a corporation exempt fro -m, federal.. income tax under Section
501(c) (3) of the Internal Revenue Code of 1986 or the corresponding
provision of any future United States internal. revenue law or
(b) by a corporation, contributions to which are deductible under
Section 170 Cc) (2) of the Internal Revenue Code of 1986 or the,,
corresponding provision of any future United states internal
revenue law.
"M
The name and address in California of the corporation's
initial aqfant for service of process is:
RONALD J. SACHS
2056 Lynbrook
Hacienda Heights, California 91,745
I
RM
(a) No substantial part of the actjvjtQ. of this carpnration
shall consist of lobbying or propaganda" or atlnerwj_S#.', ;Ittn'
'111pting to
influence legislation, except as provided in Section 5oj,(jj) off;" the
Internal EMvenue Code of 1986 and this corporation shall not
participate in or intervene in (including pub] tshing or distribut-
ing statements) any political campaign on behalf of or in opposi-
tion to any candidate for public office.
(b) All corporate property is irrevocably dedicated to the
purposes set fOrth in Article ;?, ainc:)v��i. No part of the net earninqS
of this corporation shall inure to the benefit of ally or- its
directors, trustans, officers, private shareholders or mainber or
to individuals.
(c) On the winding up and dissolution of this corporation,
after paying or adequately providinq for the debts, obligations and
liabilities of the corporation, the remaining assets of this
corporation shall be distributed to such organizations organized
and operated exclusively for charitable purposes which have
established their tax-exempt status under Section 501 (c) (3) of the
Internal Revenue Code of 1986, or the corresponding provision of
any future United States iUernal revenue law and which have
established their tax-exempt status under Section 237011 of the
California Revenue and Taxation Code, or the corresponding section
of any future California revenue and tax
AOTI L_DY §�_CR_91ncorpora
_
I am the person whose name is subscribed below. 1 aln_ the sole
Incorporator of EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
and have executed these Articles of Incorporation. The foregoing
Articles of Incorpor pct and deed.
Executed on 1994, at Hacienda Heights,
California,
I declare that the foregoing is t rile
'X,
j
S
I
APPLICATION CHECKLIST
ORGANIZATION Santa Anita Famil Service
Please complete an Application Form for each proposed program/project. If an item is
not applicable, indicate "N/A" in the box. If you need assistance, or have questions,
contact Michelle Bravo at 626 960-4011 ext 354.
1. X APPLICATION FORM
2, X BUDGET PROPOSAL (ATTACHMENT A)
3. X BOARD OF DIRECTORS AFFIDAVIT
4, X ORGANIZATION BY-LAWS
5. X CHARTER OF ARTICLES OF INCORPORATION
6, X IRS TAX EXEMPT STATEMENT
7, X MOST RECENT AUDITED FINANCIAL STATEMENT
& X PAST AND PROJECTED ACCOMPLISHMENTS
Application packages are due by 5 p.m., on Janua 11 2018,
Applications must be submitted to:
Baldwin Park Housing Division
14403 E. Pacific Avenue
Baldwin Park, CA 91706
LATE APPLICATION'S WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE
BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED.
FUNDING APPLICATION
BALDWIN PARK
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
FY 2018-2019
PLEASE TYPE OR PRINT
I. AGENCY INFORMATION
Agency Name: mmm Santa Anita„Fa��Service m
Agency Address: 605 S..-MvrtleAvem. Monrovia CA. 91016
Address
............... ......_
Street City �
�
ip Code
Agency DUNS#: 95-181-6014
Administrator: George Nalbach Ph.D, Title: Executimve Director
Administrator Telephone: 626-359--9358 Fax: 626-358-7647
Administrator Emaileg orgenm santaanitafamilyservice.org
wwIT� Ave. Monrovia CA. 9m1016
Project Site Address 605 S. Myrtle .._ ,,�„m.......... ..... _____—_
Number
Street City Zip Code
Project Manager: Jennifer George Title:Senior Servicesmctor
Project Manager's Telephone: 626-359-9358 Fax: 626-303-5043
Project Manager's Email: j eg orge a@santagnitafamil service�org
Describe Agency's overall function or purpose. Include history and experience in
providing this service. (If more room is needed, please attach an additional
sheet).
Santa Anita Familv Service seeks to foster the well beina of San Gabriel
residents bv creating a healthier families and communities through_professional
leadership and the_provisron of quality education mental health and social
servicerp ograms, Santa Anita Family Service has provided these services since
1951 and Senior Services since, 1975,
Has the Agency previously received funding from the City of Baldwin Park?
X Yes (if yes, number of years ) „ No
-4-
PROJECT PROPOSAL AND DESCRIPTION
Grant Amount Requested 500
Scope of Services — Please briefly describe your proposed Project/Program and
the objectives.
See attached
Beneficiaries — Please briefly describe the clientele that will benefit from your
services (i.e. homeless youth, the elderly, disabled, handicapped, etc.)
ago —. income _ i y.. —
Cur tc�r„ of o �ulatjonmmis low, minorrt eldmers, However we serve any
aadult, and disabled/dependent older a dent adults acie 18+. The senior and
mmmm��u ,www_,
n_ ndent adult care ague etfnent t roaram offers services that enable
our clients toemain safeywin their homes and within the communjty wln addition,
) �m
..
Ur services foster iin gfa mclence and apt
Describe any special characteristics of your client population. IWnw, addition to the
characteristics,mentioned above,,_our clients ma b frail, hggjn j o�ar�d, ha_ye
mm
ghEpt is ;ah sisal or mental illness..
Increase in Funding Request - If your agency has been previously funded
through Baldwin Park's CDBG program, and there is an increase in the amount
of funding requested, please explain the purpose for the increase (i.e., increase
in type of services or beneficiaries).
CLIENT INTAKE INFORMATION
The U.S. Department of housing and urban Development (HUD) requires that agencies
obtain intake data from each client/family served. Application intake must be taken on
all clients assisted with CDBG Funds. Supporting documentation is also required.
Please see page 8 regarding Presumed Benefits.
Does your agency obtain this information?
x Yes
No
If yes, does your intake sheet and supporting documentation obtain the following:
Name
Yes x No
2. Address Yes x No
-5.
3.
City in which client last resided.
Yes x
No
4.
Number of family members.
Yes x
No,
5.
Total family (household) income.
Yes x
No
6.
Ethnicity
Yes x
No
7.
Female head of household
Yes x
_ No
Pursuant to federal requirements, if your agency is unable or unwilling to obtain
the above information from its clientele, please do not submit an application for
funding.
However, if your agency is willing to accept the responsibility, obtain this
information and retain supporting documentation for the required five years, the
Executive Director must certify to that effect below:
George Nalbach9 Ph.D. Executive mDirector
Print Na
Title of Officer
s
Signat&
e Date
ACCOMPLISHMENT DATA
Pursuant to HUD regulations, each agency must document and report measurable
accomplishments to support that the services offered by the agency has made a
substantial improvement to the lives or neighborhoods of the City's low to moderate
income residents.
Therefore, in order to ensure accurate reporting and compliance with regulations, your
agency must specify the format that will be used for reporting purposes (example:
Individuals, Households or Youths) To determine the best form of data, please consider
if the services provided will assist a direct individual or youth or the entire household.
Please also note that the selected reporting data must be used throughout the entire
year.
The reporting accomplishment data to be used by our agency will be:
PLEASE CIRCLE ONLY ONE OF THE FOLLOWING:
L( .. Youths Households
1.�._ =
Please provide the actual number of your agency's total clients assisted to date and the
roected data for the upcoming fiscal year. Please complete this table regardless if
you receive CDBG funding for this current year
BALDWIN PARK
RESIDENTS
NON-BALDWIN PARK
RESIDENTS
Presumed Benefit
Actual
07/1/17 TO Current
12
:11
Projected
.. .........
07/01 /18 TO 06/30/19
....... .....
225
3500
Income eligibility is not required for services provided to "Presumed Benefit" clientele as
defined by HUD. The following groups are considered presumed benefit client:
a Abused children
Battered spouses
Elderly persons
Illiterate persons
Persons with acquired Immune Deficiency Syndrome (AIDS).
Adults meeting Bureau of Census definition of severally disable persons
Homeless persons
Migrant farm workers
Which further describes the activity you are proposing?
A) x The project will benefit a presumed benefit* clientele as defined by HUD.
B) The client intake information will provide evidence that at least 51
percent of the clientele are persons whose household income does not
exceed the CDBG eligible income limit.
C) .. The projects limits services to only CDBG eligible -income persons.
BUDGET
In order to remain in compliance with HUD's regulations, your agency must be able to
separate and identify expenditures of CDBG funds from other source of funding.
Please complete the following tables with your agency's current budget (including
CDBG funds, if currently receiving funding) and the proposed budget, identifying how
the funds will be utilized.
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1-4
BOARD OF DIRECTORS
Please list names of members and officers of the Board of Directors of this Agency
(Attached an additional sheet, if necessary). If there are changes in the Board
membership after the request is submitted, the City of Baldwin Park must be notified in
writing.
Name
Title
Term Expires
1.Pamela Fitzpatrick
..... . . . .........
President
2. Cheryl Rose
. . ...........
Vice President
3. Mary H. Saenz, CPA
Treasurer
..... . ....
4.Barbara Cavalier
Immediate Past
President/Board Member
5. Jay Coleman
..... . . .....
Board Member
. .....
6. Athena Madison
Board Member
7. Cierina Marks
Board Member
8. Richard Meaglia
Board Member
. .... .
. ....
9. Gabriel Monares
Board Member
6koann Sanderson,
Board Member
11. Timothy K. Scanlan
Board Director
12. Barbara Veenstra
Board Member
. ......... .
13. Bryan Zaragoza
Board Member
. ...........
14. Peter Hoffman
Board member
15. Robert Proctor Board Member
16. Linda Proctor Board Member
Name of Executive Director Georae Nalbach, Ph.D.
CERTIFICATION
All organizations that submit this application must provide accurate data concerning the
number and income level of clients. Estimates are unacceptable except for start-up
agencies. This stipulation shall also apply to all organizations, which are subsequently
awarded funding. Any organization that falsifies information, either accidentally or
intentionally shall be required to reimburse the City for any funds paid out and shall not
be permitted to apply for funding in the future.
AGENCY CERTICATION
As the Executive Director, or duly authorized representative of
Santa Anita Family Service, I certify that the applicant is fully capable of fulfilling its
obligation under this proposal.
This application is submitted to provide the services for the City of Baldwin Park as
stated in this proposal. If this proposal is approved and funded, it is agreed that
relevant federal, state and local regulations and other assurances, as required by the
City of Baldwin Park, will be adhered to.
I certify and declare under penalty of perjury that the information provided in this
application is true and correct.
Jennifer Geo /Darla I rez-Pusnian Ph.D. Services Pro r_g am Director
Print Name Title of Officer
a
Signature
Phone Number
Email Address
Date
Has the agency received notification of findings or concerns in the past 5 years?
No
If Yes, Please explain
Please provide corrective actions taken:
000
go I a gl
Santa Anita Family Service
Community Service Since 1951
603 South Myrtle Avenue
Monrovia, California 91016
(626) 358-1185
Fax(626)303-5043
Santa Anita Family Service Senior Center
Scope of Services
Santa Anita Family Service Senior Center is primarily a resource, referral, and care management
agency. The premise of the senior services program is to enable frail seniors and functionally impaired
adults obtain services in order to promote and maintain the optimal level of functioning and to remain
living independently in their homes, therefore, increasing the quality of their lives.
Student interns for the Care Management program would assist care managers on intake screening,
home visits and assessments, care plans, care monitoring, and information and referrals. We have a total
of five care managers. One of our care managers has their MSW, four of our care mangers have their
BS and two of our care managers have over 10 years of experience in working with the geriatric
population and their care management needs.
There are three main components to our Senior Services program:
1. Care Management
2. Home Based Care
SERVICE DESCRIPTIONS
ELIGIBILITY FOR CARE MANAGEMENT SERVICES® Care Management services are available
for adults age 60+, for disabled adults age 18+, and for the families and caregivers of either of these
groups. The clients or their caregivers must reside in Supervisorial Districts I or 5. If they do not reside
in any of these cities they will be referred to another agency that provides care management services in
their area.
COMPREIIENSIVE ASSESSMENT SCREEN: Assists clients with short-term problems and
assesses whether the individual should be referred to care management for further assistance. Examples
of short-term issues would be assistance with completing entitlement forms, applying for Medicare or
Social Security, property tax postponements, translation of documents and mail, etc.
CARE MANAGEMENT: Provides advocacy and assistance to clients who are unable to manage a
situation or problem due to physical and/or mental difficulties. The process starts with a comprehensive
in-home assessment by a care manager and if appropriate, may include the client's family, caregivers, or
support network. A written care plan is later developed with the cooperation and collaboration of the
client. Implementation of the plan will involve referrals, service arrangements, case conferences with
agencies and individuals involved, and monitoring of services arranged to ensure that the client's needs
are being met. The goal of care management is to empower clients to remain as autonomous and
independent as possible and to assist them only when needed. If a client's needs change and more
services are required there will be a shorter reassessment to determine a new care plan.
Santa Anita Family Service
Community Service Since 1951
603 South Myrtle Avenue
Monrovia, California 91016
(626) 358-1185
Fax (626) 303-5043
ELIGIBILITY FOR HOME-BASED CARE SERVICES: Home -Based Care services are available
for clients age 60+ that reside in the San Gabriel Valley, between and including the cities of Pasadena
and Pomona. If a client resides outside our service area they will be referred to another agency that
provides these same services in their area.
HOME-BASED CARE SERVICES: Light housekeeping, Personal Care and our Registry worker
referral service are the three core components of the Home -Based Care program, Light Housekeeping
and Personal Care provide a client with a worker every other week (4 hours per visit) for a maximum of
12 weeks of service. A staff person conducts a comprehensive assessment to determine what program
service will best meet the needs of the client. Clients will be assigned a worker based upon a waiting list
and availability of workers. Our staff may also assist the client to apply for In -Home Supportive
Services if needed or possibly refer them to our Care Management program. The Registry is a referral
service available to our clients who either have In -Home Supportive Service hours or who have the
ability to pay a worker to assist them in their homes. The range of services provided by these workers
includes but is not limited to the following: housekeeping, personal care, transportation, shopping and
errands, respite care, etc. There are also a limited number of workers who are able to live-in the client's
home if necessary. When a client calls to request Registry assistance a thorough phone assessment is
initially performed by a staff person. The assessment will focus on the client's current needs, but will
also focus on their strengths and abilities. Our staff will help identify a worker that has the
qualifications and the work schedule availability that best meets the clients' needs. The Santa Anita
Fa Service Registry is a referral service and the client is the worker's employer. The client and
the worker determine the number of hours to be worked and negotiate the rate of pay. (I SS hours and
pay scale are determined by the social workers of the California Dept. of In -Home Supportive
Services) Our staff is able to provide assistance with interviews, legal and employment obligations, and
a list of other workers should the need arise. All Home -Based Care workers have undergone a Dept. of
Justice fingerprint background check, they have provided proof of their ability to work legally, two
previous job references have been verified, and they have completed an interview with an experienced
staff person,
IFLIGIBILITI FOR CARE GIVER SUPPORT SERVICES: Care Giver support services are
available for any caregiver of older adults and relative caregivers of minors that r -
r -
briel Valley, between and including the cities of Pasadena and Pomona. If a client resides outside
*ur service area they will be referred to another agency that provides these same services in their area.
CARE GIVER SUPPORT SERVICES: Community Education, Caregiver Training, Support Groups,
and respite are the main components of the Care Giver Support services. Community Education
provides educational presentations to groups of caregivers (and potential caregivers, family and friends
of caregivers) about available services. Includes presentation scheduling initiated by the agency for the
purpose of identifying potential caregivers and encouraging their use of the existing services and
benefits. Excepted outcomes should include generating a feeling of trust and comfort, willingness
000
,12111,91
Santa Anita Family Service
Community Service Since 1951
603 South Myrtle Avenue
Monrovia, California 91016
(626)358-1185
Fax (626) 3035043
to seek additional information on the services offered to caregivers by the Area Agency on Aging
provider network and encouraging caregivers to seek information and services.
Caregiver Training offers workshops and conferences that provide family caregivers with the tools to
increase their self-care and their ability and confidence to handle difficult situations, emotions and
decisions. These are conducted off-site retreats providing opportunities for caregivers for both
temporary relief from their care giving responsibilities as well as providing training, sharing and mutual
support in a group setting. Support Groups of three to twelve caregivers led by a competent
facilitator, having the purpose of providing the caregivers with a forum to exchange "histories",
information, encouragement, hope, and support.
Respite provides assistance in obtaining respite care, to permit family caregivers to attend
training or support group meetings network.
TELEPHONE REASSURANCE: Volunteers make daily phone calls to clients who are either home
bound, isolated, or who have limited social support. The goal is to provide socialization and reassurance
and to have a safety net in case of emergency.
TAXI VOUCHERS: Taxi vouchers, bus tokens, and bus passes are available the first Thursday of
every month. The vouchers, tokens, and passes provide local transportation for seniors to and from
doctor's appointments, grocery store, etc.
TAX FILING ASSISTANCE: Once a year AARP provides volunteers to be stationed at the senior
center for the purpose of assisting seniors file taxes.
Santa Anita Family Service Senior Center
603 S. Myrtle Ave.
Monrovia, CA 91016
(626) 358-1185
Azusa Senior Center
740 Dalton Ave.
Azusa, CA 91702
(626) 812-5179
0 0 0
11118Oh
Santa Anita Family Service
Community Service Since 1951
603 South Myrtle Avenue
Monrovia, California 91016
(626) 358-1185
Fax (626) 303-5043)
San Gabriel Senior Center
324 S. Mission Dr,
San Gabriel, CA 91775
(626) 308-2822
Baldwin Park Community Center
4100 Baldwin Park Blvd,
Baldwin Park, CA 91706
(626) 966-1755
.All Santa finita Family Service staff strives to provide services that improve the quality of life for clients
while maintaining their dignity and worth, Our mission is to help ensure that client's remain safely in
their homes and communities with appropriate assistance to prevent premature or unnecessary
placement.
Santa Anita Family Service
Board of Directors
Roster
2017-2018
Executive Committee
President
Vice President
Treasurer
Secretary
Immediate Past President
Pamela Fitzpatrick
Cheryl Rose
Mary Saenz, CPA
Position Vacant
Barbara Cavalier, PH.D.
Ethnic Composition of Board of Directors: Ten (10) Caucasians and Three (3) Latinos
Name .Title
Year Address &Phone Number
Pamela Fitzpatrick
2015 The Dolimakers' Kattywompus
President
412 S. Myrtle Avenue
Monrovia, CA 91016
Bus: (626) 357-1091
Cell: (626) 862-4297
Email _pnFi z)& mail com
Cheryl Rose
2014 Retired
Vice President
Cell: (661) 917-2654
Email cher, 53.)nigo..com
Mary H. Saenz, CPA
2016 San Gabriel Basin Water Quality Authority
Treasurer
1720 W. Cameron Ave. Suite 100
West Covina, CA 91070
Bus: (626) 338-5555
Email: niaA dl col
Barbara Cavalier, Ph.D.
2009 Cavalier & Associates
Immediate Past President
518 Ranchito Road
Monrovia, CA 91016
Cell: (626) 327-0934
Email bcavali L@) art�rGink.tiet
000
11111110
Santa Anita Family Service
Emeritus Members
Peter Hoffman
Sierra Auto Cars
Emeritus
1450 S. Shamrock Ave.
Monrovia, CA 91016
Bus" (626) 359-8291
Dlb ffmao) si rN ac w s,com
Robert Proctor
Retired
Emeritus
Cell: (626) 252-7022
I�.`oc. @at.aiet
Linda Proctor
Retired City of Monrovia
Emeritus
Email:
Richard Singer Retired City of Monrovia
Emeritus Email:tud ITiam d)inter t i ns,ng,
George Nalbach, Ph. D. Bus: (626) 359-9358 ext. 5780
Interim Ex. Director Email:
nor rw�santaInita�arnAl sesri,
Bu
Deborah Grant s: (626) 359-9358 ext. 5782
Chief Financial Officer Email:
jggnt) an ;a nitaf m NI ervice.or .
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Ofifis
Santa Anita Family Service
Name &Title Year Address & Phone Number
Jay Coleman 2009 Retired Citizens Business Bank
Director Cell: (951) 312-9613
Email: jcole123@aol.com
Athena Madison 2015 Student
Director Cell: (626) 497-4916
Email: ai h n N clisorlcc�yLll-Lil,cor'J
Cierina Marks 2014 California Institute of Technology
Director Cell: (909) 641-9706
Bus: (626) 395-6310
Email:ierimu is mark,5,_ ag il. om
Richard Meaglia 2016 Attorney at Law
Director
688 W. Foothill Blvd.
Monrovia, CA 91016
Bus: (626) 303-1920
Fax: (626) 357-0053
Bus: (626) 932-0100 x115
Email: JSanderson@hsrdscpas.com
Timothy K. Scanlan
Email: mteac
Gabriel Monares
2016 Monares Group
Director
100 S. Vincent Ave. Suite 403
Barbara Veenstra
West Covina, CA 91790
Director
Cell: (626) 272-0112
Bryan Zaragoza
Bus: (626) 919-8000
Director
Email: gabriel@monaresgroup.com
Joann Sanderson, CPA
2014 HSRDS
Director
1037 Park View Drive
Covina, CA 91724
Bus: (626) 932-0100 x115
Email: JSanderson@hsrdscpas.com
Timothy K. Scanlan
1988 Retired
Director
Cell: (626) 536-6670
Email: tl ranl n c r thlin .net.
Barbara Veenstra
Retired Citizens Business Bank
Director
Email: jandbv en tr aNio .com,
Bryan Zaragoza
2015 Koreatown Youth & Community Center
Director
3737 W. 6th Street #300
Los Angeles, CA 90020
Bus: (213) 365-7400
Cell: (626) 376-1381
Email:aryf°�.ragwg9"milITam
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S111il"A A-14ITA FAMILY SERVICE
a California nonprofit Public Benefit Corporation
ARTICLE I. offices
Section 1 - PRINCIPAL OFFICE, The corporation's
principal office shall be fixed and located at such place as
the Board of Directors (hereinafter the "Board") shall
determine® The Board is granted full power and authority to
change said principal office -from one location to another®
ARTICLE II. Membershi
Section 1. MEMBERS. The corporation shall have
no members.
ARTICLE III. Directors
Section 1 - POWERS - Subject to the limitations of the
Articles and these Bylaws, the activities and affairs of the
corporation shall be conducted and all corporate powers shall
C 4 direction of the Board® The
be exercised by or under the
Board may delegate the management of the activities of the
corporation to any person or persons, a management company or
committees however composed, provided that the activities and
affairs of the corporation shall be managed and all corporate
powers shall be exercised under the ultimate direction of the
Board® i4ithout prejudice to such general powers, but subject
to the same lirlitations, it is hereby expressly declared that
the Board shall have the following powers in addition to the
other powers enumerated in these Bylaws®
a) To select and remove all of the other officers,
agents and employees of the corporation, prescribe powers
and duties for them as may not be inconsistent with law, the
Articles or these Bylaws, fix their compensation and require
from them security for faithful service.
ID) To conduct, manage and control the affairs and
activities of the corporation and to make such rules and
reg -ions not inconsistent with law, the Articles
Jr these Bylaws , E; s they y deem best®
ma
c To adopt, make and use a corporate seal and to alter the
form of such seal from time to time as they may deem best.
d) To borcorw money and incur indebtedness for the purposes of
the corporation, and to cause to be executed and delivered therefore, in
the corporate narma, promissory notes, bonds, debentures, deeds of trust,
mortgages, pledger, hypothecations or other evidences of debt and securities
therefore.
e) To carry on a business at a profit and apply any profit that
results frow the business activity to any activity in which the corporation
may lawfully engage.
Section 2. COMPOSITION. The management: of this Corporation shall
be vested in a Board of Directors of a minimum of ten and a maximum of twenty®
five members. The Board shall take final action after consultation viith the
staff on all major questions of policy and general plans.
Section 3. TERM OF OFFICE. Directors shall be elected at each
annual meeting of the Board. Each Director shall serve until the next
annual meeting of the Board and until a successor has been elected and
qualified. Directors may be reelected but no Director may serve more than
six consecutive years. Persons serving less than six months of an unexpired
term may be elected to six consecutive one year terms.
Section 4. VACANCIES. Subject to the provisions of Section 5226
of the California Nonprofit Public Benefit Corporation Law any director may
resign effective upon giving written notice to the Chairman of the Board,
the President, the Secretary or the Board, unless the notice specifies a
later time for the effectiveness of such resignation, If the resignation
is effective at a future time, a successor may be selected before such time
to take office when the resignation becomes effective.
Vacancies in the Board shall be filled in the same manner as the
director(s) whose office is vacant was selected, provided that vacancies to
be filled by election by the directors may be filled by a majority of the
remaining directors, although less than a quorum, or by a sole remaining
director. Each direrztor so selected shall hold office until the expiration
of the term of the replaced director and until a successor has been selected
and qualified.
A vacancy or vacancies in the Board shall be deemed to exist in
case of the death, resignation or removal of any director, or if the author-
ized number of directors should be increased.
The Board may declare vacant the office of a director who has been
declared of unsound mind by a final order of court, or convicted of a felony,
or been found by Ez final order or judgment of any court to have breached any
duty arising under A-.-ticle 3 of the California Nonprofit Public Benefit Cor-
puraLlcrn
No reduction of the authorized number of directors shall have the
effect of reunovinc-; any director prior to the expiration of the director's
term of office.
0
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I
Section 5. PLACE OF MEETING. t[eetings of the Board shall be
held at any place within Or without the State of California which has
been designated ft-om time to time by the Board. In the absence of such
n meetings shall be held at the principal office of
designation, regul
ear -nee
the corporation.
Section 6. AMIUAL 1EETINGS, The Board shall hold an annual
meeting for the purpose of organization, selection of directors and officers,
Cn-
and the transaction of other business® Annual meetings Of the Board shall
be held in the month of March and the Board shall set the date of said
annual meeting® The presence of five (5) directors at such meeting shall
constitute a quorun®
Section 7® REGULAR MEETINGS. The Board of Directors shall have
at least ten monthly meetings annually at such time and place as it shall
determine® Five directors shall constitute a quorum. The President shall,
by virtue of his offLce be chairman of the meetings of the Board of Directors,
and in his abSencE!, the next ranking officer present shall preside.
Section 8® SPECIAL HEETINGS. Special meetings of the Board for
any purpose or.pui' -poses may be called at any time- upon written request to
the President by four directors®
Special meetings of the Board shall be held upon (15) days notice
by first class mail or forth eight (48) hours notice given personally or by
telephone, telegraph, telex or other similar means of coa]-unilcatio_-> Any
such notice shall be addressed or delivered to each director at such director's
address as it is shown upon the records of the corporation or as may have been
given to the corporation by the director for purposes of notice or, if such
address is not shovers on such records or is not ascertainable, at the place wherE
the meetings of the directors are regularly held®
-2
Notice by mail shall be deemed to have been given at the time written
notice is deposited in the United States mail with postage fully prepaid there-
on. Any other written notice shall be deemed to have been given at the time it
is personally delivered to the recipient or is delivered to a common carrier
for transmission;) or actually transmitted by the person the notice by giving I
electronic means, to the recipient. Oral notice shall be deemed to have been
given at the time it is communicated, in person or by telephone or wireless, to
the recipient or to a person at the office of the recipient who the person
giving the notice has reason to believe will promptly communicate it to the
receiver®
Section 9. QUORUM. Five directors shall constitute a quorum of
the Board for the transaction of business, except to adjourn as provided in
Section 12 of this Article IIT® Every act or decision done or made by a
majority of the directors present at a meeting duly held at which a quorum
is present shall be regarded as the act of the Board, unless a 'greater number
be required by law or by the Articles, except as provided in the next sentence.
A. meetir.Fay continue to transact busi-
at al:' ick a quortr,,i is initially present n
-
ness-bli;,)-i't,iLEIistanrllLv--tte - -if -an-y -c-tion-tal."en.-is
approved by at Least a majority of the required quorum for such meeting.
9
�L
Section 10® P-ARTICIPATION IN ITIETINGS BY CONFERENCE TELEPHOUE.
Members of the Board may participate in a meeting through use of conference
telephone or similar communication equipment, providing that all members
participating in .5uch meeting can hear one another®
Section 11® WAIVER OF NOTICE® Notice of a meeting need not be
given to any director who signs a waiver of notice or written consent to
holding the meeLirig or an approval of the minutes thereof, whether before
or after the meeting, or who attends the meeting without protesting prior
thereto or at its commencement the lack of notice to such director, & I I
such waivers, consents and approvals shall be filed, with the corporate
records or made a part of the minutes of the meetings.
Section 12, ADJOURMENT. A majority of the directors present,
whether or not a quoru:m is present, may adjourn any directors` meeting to
a
another time and place. Notice of the time and place of holding an adjourned
meeting need not be given to absent directors if the time and place be fiKed
at the meeting adjourned, - xcept as provided in the next sentence. If the
meeting is adjourned for more than forty eight: (48) hours, notice of any
adjournment to another time or place shall be given prior to the time of the
adjourned meeting to the directors who were not present at the time of the
adjournment®
Section 13, ACTION WITHOUT MEETING. Any action required or per-
mitted to be taken by the Board may be taken without a meeting if all members
of the Board shall individually or collectively consent in writing to such
action. Such consent or consents shall have the same effect as a unanimous
vote of the Board and shall be filed with the minutes of the proceedings of
the Board.
Section 14, RIGHTS OF INSPECTION. Every director shall have the
absolute right, at any reasonable time, to inspect and copy all books, records
and documents of every kind and to inspect the physical properties of the cor-
poration of whicli such person is a director,
Section 15® C01MITTEES, The Board may appoint one or more commit-
tees, each consisting of two or more directors, and delegate to such committees
any of the authority of the Board except with respect to:
a) The approval of any action for which the California Nonprofit
Public Benefit Corporation Law also requires approval of the members or
approval of a majority of all members.
b) The filling of vacancies an the Board or on any committee;
0
c) The fixing of compensation of the directors for serving on the
Board or on any cotmuittee,
d) The amendment or repeal or Bylaws or the adoption of na,,-i Bylaws;
e) The amendment or repeal of any ii-esoDLtion of Boa��t "qfii"h b"I"
its express terms is not so amendable or repealable;
f) The appointment of other committees of the Board or the members
4.
19-2,
R
g) The expenditure of corporate funds to support a nominee for
director after there are more people nominated for director than can be
elected; or
h) The approval of any self-dealing transaction, as such trans-
actions are defined in Section 5233 (a) or the California Monprofit Public
Benefit Corporation Law.
Any such committee must be created, and the members thereof
appointed, by resolution adopted by a majority of the authorized number
of directors then in office, provided a quorum is present, and any such
committee way be designated an Executive Committee or by such other name
as the Board shall specify. The Board may appoint in the same manner
alternate members of any counnittee who may replace any absent member at
any meeting of the committee. The Board shall have the power to prescribe
the manner in which proceedings of any such comoittee shall be conducted®
In the absence of any such prescription, such comaittee shall have the
power to prescribe the manner in which its proceedings shall be conducted®
Unless the Board or such Committee shall otherwise provide the
regular and special meetings and other actions of any such committee shall
be governed by the provisions of this Article III applicable to meetings and
actions of the Board. Each committee shall report at least annually to the
Board of Directors. Each committee shall keep, at the office of the corpora-
tion, minutes of each of its meetings which minutes shall be retained for
five years.
Except as specifically provided by those Bylaws, each committee
shall act only in accordance with the instructions of the Board of Directors.
Each committee, the Executive Director, and members of the Staff, shall work
in full cooperation and in the event of any failure to so cooperate the per-
son aggrieved may bring such failure to the attention of the Board of Directors
A, E11ECUTIVE CONIJITTEE
1, The Executive Committee shall consist of the President, First
Vice -President, Second Vice -President, Treasurer, Secretary, and may include
two other Members of the Board of Directors as the President way appoint.
2® The Prc2sident shall be Chairman of the Executive Committee,
3, The Executive Committee shall have full power to act between
Board meetings can matters of policy and administration.
4. The Executive Committee shall report their action to the Board
of Directors, and the Board of Directors shall have the right to rescind action
taken by the Executive Couimittee.
B, OTHIER CCC„ 41Y.1'EES
,Y All pGwar.to appaint, additional committees
from times to time and to set forth their duties,
a
a
Section. 16w FEES AND CONDENSATION, Directors and meWbers of
committees may receive such compensation, if any, for their services, and
such reiwburseai.Lienl: for expenses, as way be fixed or determined by the Board.
ART 1CLF IV. Of f icers
Section. 1. OFFICERS® The officers of the corporation shall be
a President, a First Vice -President, a Second Vice -President, a Treasurer,
and a Secretary® The corporation may alsohave, at the discretion of the
Board of Directors, one or more assistant treasurers and one or more
assistant secretaries, who shall have such authority and perform such duties
as the Board of Directors may from time to time determine and such other
officers as may be elected or appointed in accordance with the provisions
of Section 3 of this Article IV®
Section 2. ELECTION, The officers of the corporation except
such officers as way be elected or appointed in accordance with the pro-
visjuns of Section., -t 3 or Section 5 of this Article IV, shall be chosen
annually by, and shall serve at the pleasure of, the Board and shall hold
their respective offices until their resignation, removal, or other dis-
qualification from service, or until their respective successors shall be
elected.
Section 3. SUBORDIIIILATE OFFICERS, The Board may elect and empower
the President to +,,qppoint, such other officers as the business of the corpor-
ation may require, each of whoul shall hold office for such period, have such
authority and perform such duties as are provided in these Bylaws or as the
Board may from time to time determine,
Section 4, RENOVAL AND RESIGNATION. Any officer may be removed,
either with or G.rit:hout cause, by the Board at any time or, except in the case
of an officer chooen by the Board, by any officer upon whom such power or
removal inay be COLLferred by the Board, Any such removal shall be without
prejudice to the 1.-ights, if any, of the officer under any contract of &1,ploy-
ment of the offic;tr®
Any officer may i
C, resign at any time by giving written notice to the
corporation, but without prejudice to the rights, if any, of the corporation
under any contract: to which the officer is a party® Any such resignation
shall take effect at the date of the receipt of such notice or at any later
time specified therein and, unless otherwise specified therein, the acceptance
of such resirrnaLian shall not be necessary to Make it effective®
4�
Section 5. VACAITC IE S ® A vacancy in an -y office because of death,
resignation, removal, disqualification or any other cause shall be filled in
0
the manner prescribed in these Bylaws for regular election or appointment to
such office, provtded that sucli vacancies shall be filled as they occur and
not on an annual 'oasis,
I - Preslrle_fft Ili. -ad. d i t a _t`6 tha d u tl: i (a s
PE" I DENT I
ection 6. 1 -3 — , The
prescribed by Lhle�e Byla--,is, s1hall have the usulai duties incidear- to his office
a, -1
-d shall be aia a-olLficio to r 7cllbeof aom
ll cmit'
nLac-'s.
0
M
Section 7. VICE PRESIDENT. In the event of the absence or
illness of the President, the First Vice -President shall perform the duties
of the President, and in the event of the absence or illness of both the
President andthe First Vice -President, the Second Vice -President shall
perform the duties of the President® The Vice -President shall, so far as
possible, cooperate w&L and assist the President.
Section 8. TREASURER. The Treasurer, in addition to the other
duties prescribed by these Bylaws, shall review tka accounting of all funds
e:cpecLed by the corporation and have the usual power incident to his office.
Section 9® SEGRETARY. The Secretary shall keep the minutes of
the meetings of the Board of Directors and of the coautmittees as sat forth
in Article III, Section 15, The Secretary shall, so far as Possible, take
charge of such correspondence as the President may refer to him®
ARTICLE V. Staff.
Section I. The Board of Directors shall select an Executive
Director to serve at the pleasure of the Board of Directors and at such
compensstjoh as the Board of Directors shall fix.
Section 2® The Executive Director shall have general responsi-
bility for all activities of the corporation, and may attend all meetings
of all committees, but shall have no Nrote thereon,
Section 3. The Executive Director may present to the Board of
Directors or any of its committees, any matter affecting the policies or
activities of the corporation.
ARTICLE VI® Other Provisions
Section 1. CONSTRUCTION AND DEFINITIONS. Unless the context
other -wise requires, the general provisions, rules of construction and
definitions contained in the General Provisions of the California Nonprofit
Corporation Lav and in the California Nonprofit Public Benefit Corporation
Law shall govern the construction of these Bylaws,
Section 2. AILENDI-IENTS. These Bylaws m -ay be a -mended or repealed
by the approval of a majority of a quorum of the Board.
ARTICLE VII, Corporate Seal
The Boa�cd of Directors shall adopt a suitable corporate seal
containing the naiiie of the corporation, the date of its incorporation,
and the word "California".
ARTICLE VIII. Fiscal Year
The fis,_--,al year of this corporation shall begin on the first day
of ,duly in each year.
Revised March 28,, 1930
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AIARCTI FONG EU, Secretary of State of the State
civ y l
a"ji, [cx ' aereby certify:
cL1sc1)t was 1.)repared by ai-cI in
Chis C tJtc, recoal 01-1 fih, of wt.lict-1 it purports to a
"LfUe, and correct.
WI
IN TNESS WHEREOP,
this certificate and affix tl�e Great
Seal of the State of California this
.- 1 7 -
'OCT 22 1979
j tv,
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AIARCTI FONG EU, Secretary of State of the State
civ y l
a"ji, [cx ' aereby certify:
cL1sc1)t was 1.)repared by ai-cI in
Chis C tJtc, recoal 01-1 fih, of wt.lict-1 it purports to a
"LfUe, and correct.
WI
IN TNESS WHEREOP,
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1961, ct, t,to princIPS
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U. S. WEASURY nu'life r CvIENT "n �(�< i(} ,
�
p"b IER"AL FJEVCt M..'. SErjVICEC�I[••�(ii ;
PITI U1 1CJI°l:�t.
DI STMIC`8 t1iFtl CTC)fi
P. o, nox 23t FATE
t_DS AtI(;EL_ES 43, C-At_IFOFMIX
'9eptt5ra)ar Q, 1961_
irr nn �r e„ etr+�ra
Cmic ,4 C 1 t CCIt
61-2451110
FILMi..1J S9rvico or Honrovia
.1 -„3 9 A P,z at; Llm e A VV A' a
lonroYia, Wiforrnlla
�•F
GonticnenI
VotIl• :ipplicnlinn Wr LAUI1411fnn front MUM intermit• tax under flit.-provlrticuts (if r(:C-
IN"I 5fIQ) rf t.hc 11ttc•111A II(:MI"m Cock of 1954, as MI c7rl;anl7nlic7tt cictiCrihccl:l•t7-•rLc-
tinm•5f11(r;) ( 3 } of I% (:)(Ic:, his he -cit c:rn;:idcrud.
It ir: Ihc: LIL•IcrIKIMlic7m mf thl i u(fic:c, f)ru;c(1 uprnl Ihc: cvicic:rtcc presontccl that you are
ux"upt rout, 1°c°C{ r,ii iiunn"cv inx ns au orloui;cttt+`on (1caCrihctl itr e:cCtiurt °`d)1 (c)(l) of
IIIc felt°rmiil l ,°wrr, Iatic,° C:ri(!t eat ).71. :c.: r! tr, :,fiocvn that yt)Lt tLrL (Jrhamtr.c(l`an(1 eslzcratcc!
r s( Ituci�C_[y fit` charitable pu uQe,
a
Act`irr•clirtl,ly, yc)Lr itIc• It(II rt rliritud to tilt: fncoimc° tax t`clurnri trrtksi: you CIIm, the
CiiitIMCIL:t` of Your c7rle;utinIlion, Ihc pur`po::c:s for WhicWynct \l'rr U orhiuilay, Lir Your
mc'lh;7cl (if oIxtratirlt, Atty ::uc:lt L httitl;c :; ;,it(rulLI hC rclx)I[(:cl Cntrtctli licly ICI lI1C ahr`°c
{li:.lrit:l Dirt:rlrr rlf I`rlc'tuitl I(c-vc°nll" ill 01Llrr WC Okic 00c uncut your CxemItL
tit:tlu:: ncity hca cft-:rr rtrtiltc°(I_
—_ 1 i imatl .n._ l annually with
nl-,. rc:rurrccle ltt7wc,vcr•, lct filc::ul r rttttlt[ r7tt7lirnt�ticttt�•-��
�it)lr ' C711 I C.l [[L rt ( C 6
the 17i.itr.iL:t Oirurtmr ell Internal ICc°vl'ttttc , _,., thi.1 ext t - z s In Cffcut„
`I hh, fr7rrrt Dray h;.' ed""inL°tl frr"n flit: Olstric:t Muctur and lR L-C'gLulrctl 1,1 be {!ILLI rut
or fa hirc the fiftcc'nllt ckiy of tftc° fifth rtcrlrllt fctl[r`vinlr lhr C:ICISC Of ycIttr nC•LOMI[ii)g
purio(I. •
j:ni{ttr(: I() file IIIc rc crtth-L•tl inlol'mt:ttiolt tc°lntm rr to tRhL!I-VJit:Cr rcurill[y With tlrc C7rc,-
admtt:t or Nestteut Gf03(0) of IN: CAW and icgidaticun npl7licahlr Wrew tttay rr adt la
Ihc tc.:t`IrtNT1161 of ycllrl' tWm"pl tantits rxt t{tu l;c•otntdS that you lt;tvca MH ct.tnfIAlecl
Oat you arc nl unt•vCnl; OR' rrul(liIh"Vi IMr1iI-Cd hit"tlre rtntlClttlittle7n rf lit cxutrtpC t:Ial;t;z,
r
.ti
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�rlin� iii lltc' rrl:tnnt_r :oic{ to tll�°tsri�lnl�C�t`�tvirlL'clitt s:cL=ilriiillf�itl[t�
rn;If Ctc vcrtuC
Como of 79M
r
liurl(ecmin, le_jqulwt rlrevbao "r tr':rnsWra, in cir Wr yc,tdt' urn! nru ele•tlue`tlhlet In cmu-
putlnl; tltr_: v.tlr•rc° W IN., nc I mp"r crf n h_wrtic•rt( for c°inviv tax purt2rs: uk In Ihc° I,taon r
;Incl tri the L:x'sc:til 17rovicicd by ltc'ciiiiitrt °,055 ;grit{ 21(l(r A tho Inlc't'tt;tl UventlC Clc7tic cat
t;CE ;lC `J 6'.d65® I
1hy 12
1952
7
CL
If
2 2 1'r •d � � C.�'i oma" 6 �� iA�tl.�
G -e ntlElneri
FORM 25
Rl = ° fy xomp;,i on From Franchisc Tax rr
1t iS t_ae opinion
'op nion of this office, basedupon the evZ dGi c e � r;� ,a � it [tha y°aare exompt frcut State
Xte ,
Tianch,ise tax under the provisions of
Section 7�I o f t c Revenue and Taxation
tion Code, as it is shovrn thtat. you ��W�,w.
are orgal-lized and operated exclusive,e� -
a charitable orgmulzation -
7 nn
Accordingly, Yo'
""less �;. c•7u 7rri II not � n f �
� ,�
o r required to file franchise tax rcttzrns n ��M�°<,"
You nge the crtaracter of your organization, the prxrpt) aes for
rr? c t yo Wt .°: e or r tic drat �..y to this officetheir
s m
�an Zed, or our M od of operationo 4'CZ�P 'iC �.
shoul...d be 1-C y. � C aa[_� 05 G ��
., JOT' t�C,' d r ,. z .�
upon. your exerupt status may be determineds in oder that the .r effect
Contributions m dcc tO you are deductible icy t dono� 'w b
u t .y. vr rs in ar*ui.�a ng., w
ncona in the mannor and to the z.�
17315, 17316, 173?7; and 241,21k of c extent provided -
Sections
.: the �?c�vc t:, and Taxation moo, -stn
�xq c
If
�f �':.�".. organization ('� -} .7.5 not yet incorp�orate(.`�, or iL3a` ' nct ,. ,7
to do QU..a,Yg' 7 lie ss 2 p�; Calif v `, ix.v= �. Z...ir'' ' c ,.t t 'q �- t°�,�Ct q1�� ,gym. is = „��,��G.n;%
this -approval t E'xpir'e �rilllirl thirtya 4
i'
unless incorporation or qualification days t�
quid ' f' cation is conp�eted within cit period. ='
y,,' r : ,
jr
Zt
FRANCHISE QX BOARD
r,
John
Y.. .
L J A
t•wph! r J. Campbell , ^"o -t �p�,i- r: l �I
t
u �
VC
xacutims. Off Ker—
»
jt
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S,° _w°
4 L�*
MAH
taeb ? u�� � �� No �k p,.
cu — Secretary of St..�-., dam'4xR`��y�'�
^ra
�y
CyfJ
µ
P h
a
P
Rl = ° fy xomp;,i on From Franchisc Tax rr
1t iS t_ae opinion
'op nion of this office, basedupon the evZ dGi c e � r;� ,a � it [tha y°aare exompt frcut State
Xte ,
Tianch,ise tax under the provisions of
Section 7�I o f t c Revenue and Taxation
tion Code, as it is shovrn thtat. you ��W�,w.
are orgal-lized and operated exclusive,e� -
a charitable orgmulzation -
7 nn
Accordingly, Yo'
""less �;. c•7u 7rri II not � n f �
� ,�
o r required to file franchise tax rcttzrns n ��M�°<,"
You nge the crtaracter of your organization, the prxrpt) aes for
rr? c t yo Wt .°: e or r tic drat �..y to this officetheir
s m
�an Zed, or our M od of operationo 4'CZ�P 'iC �.
shoul...d be 1-C y. � C aa[_� 05 G ��
., JOT' t�C,' d r ,. z .�
upon. your exerupt status may be determineds in oder that the .r effect
Contributions m dcc tO you are deductible icy t dono� 'w b
u t .y. vr rs in ar*ui.�a ng., w
ncona in the mannor and to the z.�
17315, 17316, 173?7; and 241,21k of c extent provided -
Sections
.: the �?c�vc t:, and Taxation moo, -stn
�xq c
If
�f �':.�".. organization ('� -} .7.5 not yet incorp�orate(.`�, or iL3a` ' nct ,. ,7
to do QU..a,Yg' 7 lie ss 2 p�; Calif v `, ix.v= �. Z...ir'' ' c ,.t t 'q �- t°�,�Ct q1�� ,gym. is = „��,��G.n;%
this -approval t E'xpir'e �rilllirl thirtya 4
i'
unless incorporation or qualification days t�
quid ' f' cation is conp�eted within cit period. ='
y,,' r : ,
jr
Zt
FRANCHISE QX BOARD
r,
John
Y.. .
L J A
t•wph! r J. Campbell , ^"o -t �p�,i- r: l �I
t
u �
VC
xacutims. Off Ker—
»
jt
c -
S,° _w°
4 L�*
MAH
taeb ? u�� � �� No �k p,.
cu — Secretary of St..�-., dam'4xR`��y�'�
^ra
STAVE OF CALIFORNIA
�FRANCHISE TAX BOARD
SACRAMENTO, CALIFORNIA 95867
November 20, 1985
In reply refer to
342:RTF:EO:BAF:rjs
SANTA ANITA FAMILY SERVICE
143 E Foothill Blvd,
Monrovia, CA 91016
Purpose Social Welfare
Cede ScGti0da 23701+
Form of Organization Corporation
Accounting Period Ending: June 30
Organization Number • 0263201
This letter confirms your previous exemption from state franchise and
income tax under the provisions of the Revenue and Taxation Code
section indicated above. In confirming your exempt status, we have
made no examination of your current activities. If the organization
has changed its operation, character, or purpose since exemption was
originally granted, that change must be reported immediately to this
ffice.
You are still required to file Form 199 (Exempt Organization Annual
Information Return) or Form 1998 (Exempt Organization Annual
Information Statement) on or before the 15th day of the 5th month (4
1/2 months) after the close of your accounting period. See annual
instructions with forms for requirements.
You are not required to file state franchise or income tax returns
unless you have income subject to the unrelated business income tax
under Section 23731 of the Code. In this event, you are required to
file Form 109 (Exempt Organization Business Income Tax Return) by the
15th day of the 5th month (4 1/2 months) after the close of your
annual accounting period.
Exempt Organization Unit
Telephone (916) 355-0392
-TB 4205 -ATS (REV, 10-81/5-85)
State of California
Secretary of State
ENTITY NAME:
FILE NU]MBER: CO263201
FORMATION DATE: 05/15/1952
TYPE: DOMESTIC NONPROFIT CORPORATION
JURISDICTION: CALIFORNIA
STATUS: ACTIVE (GOOD STANDING)
I, DEBRA BO N, Secretary of State of the State of California,
hereby certify:
The records of this office indicate the entity is authorized to
exercise all of its powers, rights and privileges in the State of
California.
No information is available from this office regarding the financ-i
condition, business activities or practices of the entity. I
IN WITNESS WHEREOF, I execute this certificatz
a -rid af f ix the Great Seal of the State of
California this day of May 07., 2012.
DEBRA BOVvTN.,-
Secretary of State
j
State of California
Secretary of State
Statement of information
(Domestic Nonprofit, Credit Union and Consumer Cooperative Corporations)
Filing Fee: $20.00. If this is an arviendinant. see instructions.
IMPORTANT - READ INSTRUCTIONS BEFORE COMPLETING THIS FORM F` j- -7- Ea, D
Se(,'re'jof SrtP-"P,-'
I CORPORATE NAME St, ', 'af CaEffOmiS
00263201 ita Famly Service JAN' 2 1,l 2011!5'
Santa An -1
605 S. Myrtle Ave.
Monrovia, CA 91016
2 CALIFORNIACORPORATE NUMBER fhis Space Ibr i,.ise Only
Complete Principal Office Address �Do nol. abbreviate I�ho riarne of 11 �c� -JtY irern 3 canno�, be a P 0 BOX
. . .......... . . ........ - "I----, . .......
. . . ..... [-iF0Ri'q[A, IF ANY CFY STATE Zip CODE
S FRF. -.ET ADDR�:.:.:.:.SS OF PRINCIPM.-OFFICE IN CA CA 9 101. 6
605 S. NL[yrtle Ave., Monrovia ...... . ... .......
. ..... -, ...... . . . . . . . ..... . ...... CITY STA ZIP CODE
d MAR.JING ADDRESS OF rHE CORPORATION
605 S. Myrtle Ave., Monrovia, CA 91016
Names and Complete I Addresses of the Following CfFicers The corporablon must list these three offincers. A comparable fite for the specific
officer may be added; however, the preprinted Titles on this form 9TUSt not be alterefl . .......
C11Y STA TE Zip 1-00E
CHIEF EXECUTIVE OFFICERJ ADDRESS
Fred Loya, Ph.D 605 S. NLIyrtie Ave., Monrovia, CA 91016 . ......
CITY STATE ZIPCOPE
DRESS,
C3 SCECRI:.IAPY Cot -,rt, Duarte, CA 91010 . .......
Timothv Scanlan 1245 Carmel kl..=
CITY ST - ZiP CODE
7, CHIEF� FINANCIAi OFFICC:lRi ADDRESS
Bob -Proctor 1986 Midwick Drive, Altadena, CA 91001
i
Sqrvice of Process if the agent;s air ind-VVidual, thie agent must rssde n Call omia and It
ern 9 r.us
�c, completed with a ca�;fornia z.�,r�e
Agent for aIcr � if the agent [� anothe� c,,jrporatfon, the agent must have or, 'ifle witth the Gaflfc,'miia secreiiar./ of Stwls a
address, a p.0. Box address is not accapt Is Code section 1505 and itarn 9 must be [eft blank, . . .....
cerifffica� J rsuant to California Ornia . ........ — . . . ......
'e pi
8, NAME OF AGENT FOR SERVICE OF PROCESS
Fred Loya,
PhD . . .....
. . ..... ST. AT E ZIP CODE
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ADD RESS OF AG S 4T FOR S ERV -
S,1 rba Linda, CA 92886 CA
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SANTA ANIR-A FAMILY SEWCE, INC..
VABI E OF CON'T EN IS
INDEPENDENT AUDITOR'S REPORT 1-2
FINANCIAL STATEMENTS
Statement of Financial Position
Statement of Activities
4
Statement of Functional Expenses
5
Statement of Cash Flows
6
Notes to Financial Statements
7-11
Schedule of Expenditures of Federal Awards
12-14
Notes to Schedule of Expenditures of Federal Awards
15
Independent Auditor's Report on Compliance for Each Major Program and
on Internal Control over Compliance Required by the Uniform Guidance
16-17
Independent Auditor's Report on Internal Control over Financial Reporting
and on Compliance and Other Matters Based on an Audit of Financial
Statements in Accordance with Government Auditing Standards
18-19
Schedule of Findings and Questioned Costs
20-21
Summary Schedule of Prior Audit Findings
22
To the Governing Board
Santa Anita Family Service., Inc.
Monrovia, California
131E=
We have audited the accompanying financial statements of Santa Anita Family Service, Inc. (the
Organization), which comprise the statement of financial position as of June 30, 2016, and the related
statements of activities, functional expenses and cash flows for the year then ended. and the related
notes to the financial statements.
Z=M' - Mlf R71
1jj1!11l1!11�1!1!j
applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free from material misstatement.
rwfi[;W. 0181 A M P -M I &Xtlr-A&ftl KORN I I ANIFIH •MM11MLV.1=qRLwM
N Roll OR M.- :RIM
of the financial state�ents.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis
for our audit opinion.
" 1d I a t —'' I
41 ?tarwi reSDQC
lvb�lo" A
IN
Other Matters
Our audit was conducted for the purpose of forming an opinion on the financial statements as a whole
The accompanying schedule of expenditures of federal awards. as requimd by Title 2 U.S, Code of
Federal Regulations (CFR) Part 200, Uniform Admin(strative Requirements, Cost Principles, and Audit
Requirements for Federal Awards, is presented for purposes of additional analysis and is not a
required part of ffie finanoal sfz',iternents, Such inlou-nation is ffie responsibility of man,,,igement and
was derived from and relates drectly to the underlyingaccounting other records osed to prepare
the financial staternents, 'Fhe information has been subjected to the auditing procedures applied in the
audit of the financial statements and certain additbnal procedures, including comparing and
reconciling such information directly to the underlying accountng and other records used to prepare
the financiat statements or to the financial statements themselves, and other additional procedures in
accordance with U,S. generally accepted auditing standards, In our opinion, the information is fairly
slated, in aff material. respects, in relation to the financial statements as a whole.
OtherReporting Required by Government Auditing Standards
In accordance with Govemment Auditing Standards, we have also issued our report dated June 26,
2017, on our consideration of Santa Anita Family Service, lnc.'s interrial1 control over financial
reporting and on our tests of its compliance with certain provisions of taws, regulations, contracts, and
grant agreements and other matters. The purpose of that report is to describe the scope of our testing
of internal control over financial reporting and compliance and the results of that testing, and not to
provide an q)inion oil internal control ('wer financW reporting or on corTipfianc(,',, That report is an
integral part of an audit performed in accordance Mh Govertirr-jent Audifing Standards in considering
Santa Anita Family Service, lnc.'s internal control over financid reporting and corripfiance.
June 26, 2017
Pasadena, California
SANTA ANITA FAMILY SERVICE, INC
STATEMENT OF FINANCIAL POSITION
JUNE 30 2016
ASSET'S
CURRENT ASSETS
Cash 1,543,910
Contracts receivable 166,864
Other receivables 1,118
Prepaid expenses and deposits 465,098
Total current assets 2,176,990
PROPERTY AND EQUIPMENT - NET 79,060
TOTAL ASSETS $ ..2,256,0501.
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Accounts payable S 198,020
Accrued expenses 202,344
Deferred revenue 534,441
Capital lease payable, current portion 8,201
Total current liabilities 943,006
Deferred revenue, less current portion 2,084,988
Capital lease payable, less current portion 2,895
Total long-term liabilities 2,087,883
TOTAL LIABILITIES3,030,889
Unrestricted (805,655)
Temporarily restricted 30,816
'Total net assets (deficit) (774,839)
TOTAL LIABILITIES AND NET ASSETS $ 2,256,050
The accompanying notes are an integral part of this statement,
.3-
SANTA ANITA FAMILY SERVICE, INC.
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED JUNE 30, 2016
Unrestincted
SUPPORT AND REVENUE
Senior centers
Pathways
Domestic Violence Calworks
Domestic Violence Calworks - GROW
School districts
Family Preservation
Community Service Block Grants
City contracts
Other contract revenue
Program fees
Donations
Gifts -in-kind income
Rental income
Miscellaneous income
Gain on sale of assets
Contract settlements
Net assets released from restrictions
TOA support and revenue
EXPENSES
Program services
Management and general
Fundraising
uzm��
CHANGE IN NET ASSETS",
NET ASSETS (DEFICIT) AT BEGINNING OF YEAR
NET ASSETS (DEFICIT) AT END OF YEAR
The accompanying notes are an integral part of this statement,
-4-
806,752 S
16,187
267,750
2,327
21,150
599,258
198,200
22,454
32,062
95,208
85.045
97,712
3,370
22,019
77,026
4,697
23.646
2,374,863
2,191 ,753
424,326
93,206
2,709,285
Isom
fernpor@My
restricted Total
I
29,650
806,752
16,187
267,750
2,327
21,150
599,258
198,200
22,454
32,062
95,208
114,695
97,712
3,370
22,019
77,026
4,697
6,004 2,380,867
2,191,753
424,326
93,206
2.709,285
6.004 (328,418)
(471,233) 24.812 (446,421)
(805,655) 30,816 S --- (774,§39
SANTA ANlTA FAWLY SERVICE, INC -
STATEMENT OF FUNcTiONAL EXPENSES
FOR THE YEAR ENDED JUNE 30, 2016
PERSONNELEXPENSES
Sala6es
PayrolI taxes and ernployee benefits
Total personnel expenses
OTHER EXPENSES
Insurance
Professuonal services
Rent and lease expense
Utilities and telephone
Facilities and equipment rnantenance
Auto, including reimbursements
Supplies
Postage
Prindng
Membership dues
Special events
Ghent support
Family Preservation - subcontractor
DV CalWorks subcontractor
CSBG - subcontractor
Property taxes
Gifts--On-kind expense
Interest expense
Miscellaneous expense
[ 'rogram
Uanagerftent
services
arie; generai
FundramingTotal
. .............
S 1 .4WO76
S 250,328
S 62.109 S
1,720,513
132,360
23,532
5,838
161.730
1,540.436
273,860
67,947
1,882,243
156,388
27,804
6,898
191,090
5,266
45,386
164
50,816
69,713
6,792
1,561
78,066
74,896
7,297
1,677
83,870
45,296
4,413
1,014
50,723
21,641
1,827
23.468
13,256
2,357
585
16,198
505
1,442
1,250
3,197
325
131
4,841
5,297
500
371
871
1,705
409
4,851
6,965
10,516
10,516
84,532
84,532
6,370
6,370
2, 761
-
2,761
7,829
7,829
97,142
570
-
97,712
33,059
36,501
740
70,300
3,836
5.,408
778
10,022
627,707
148,166
24,730
800,603_
23.610
2,300
529
26,439
S 2,191,753
S 424,326
93,206
2,709,285
The accompanying notes are an integral part of this statement.
-5-
SANTA AWTA FAMILY SERVICE, INC.
STATEMENTOF CASH FLOWS
FOR THE YEAR ENDED JUNE 30, 2.016
CASH FLOWS FROM OPERATING ACTIVITIES
CHANGE IN NET ASSETS
Adjustriients to reconcile change in net assets to net cash
used for operating activities:
Depreciation expense
Amortized interest expense
Gain on sale of assets
Expenses paid through escrow
Changes in operating assets and liabikies�
Contracts receivable
Other receivables
Prepaid expenses and deposits
Accounts payable
Accrued expenses
CASH FLOWS FROM INVESTING ACTIVITIES
Proceeds from sale of property
Purchase of fixed assets
Mffffrl,�
CASH FLOWS FROM FINANCING ACTIVITIES
Borrowing from line of credit
Borrowing from notes payable
Principal payments on capital lease
Principal payments on line of credit
Principal payments on notes payable
Ine-JORENims
Cash paid during the year for interest
Prepaid rent paid through escrow
Debt paid through escrow
go
Is (328,418)
1,906,018
1,880,672
89,000
65,000
(5,578)
(89,000)
(84,364)
___..(2A,942
1,517,443
26,467
$ 1,543,910
63,957
$ 440,140
$ 883,028
SANTA ANITA FAMILY SERVICE, INC
NOTES TO FINANCIAL- STATEMENTS
ORGAN 2A 11( , )1`4
Sal Al Family Service. Inc. (the Organization), a nonprofit corporation, is organized to provide
family Counseling and senior citizen services in the San Gabriel Valley., Support for the ongoing needs
of the Organization is obtained i!hrough various fundraising efforts and governmental grants,
SIGNIFICANTACCOUNTING POLICIES
. ... ...... ... .11
The financial statements of the Organization are prepared on the accrual basis o4 accounting in
accordance with l generafly accepted accounting principles. A summary of significant accounting
policies is described below:
CASH
LiqUid assets i a waturity of three mol or less are inci as cash
FAIR VALUE MEASUREMENTS
U S generally accepted accounting principles require that items recorded at fair value be valued as
level one, two or three, based on various inputs and methodologies as described below:
Level 2 - significant observable market-based inputs, other than Level I quoted prices, or
unobservable inputs that are based on comparable market data
Level 3 - sianificant observable inputs that are not based on comparable market data
ALLOWANCE FOR DOUBTFUL ACCOUNTS
The Organization has not recorded an allowance for doubtful accounts because, based on
management's experience, uncollectible receivables have been immaterial-
*ROPERTY AND EQUIPMENT
Property and equipment are reported at cost. Depreciation is recorded on a straight-line basis over
estimated useful lives of 5 to 7 years, Maintenance and repairs are charged against revenue in the
year expenses are incurred. and renewals and betterments greater than $1,000 are capitalized.
All donations received are considered available for unrestricted use unless restricted by the donor.
Restricted funds are recorded as revenue upon receipt. Restricted donations received and expended
during the same fiscal year are recorded as unrestricted revenues.
Non-cash contributions received (gifts -in-kind) are recorded at fair value when the
i vn,i whi tiliere I% a rl nable basis for valuatiop
-7-
SANTA ANITA FAMILY SERVtCE, tNG
NOTES TO FINANCIAL STATENIENVS, (CONTINUED)
JUNE 30- 2016
. .rI
. . ....................
BASIS OF ACCOUNTING
In accordance with generally accepted accounting pdnciptes, the Organization is required to report
information regarding its financial position and activities according to three classes of net assets.
unrestricted net assets ternporanly restricted net assets, and permanently restricted net assets
as described below.�
Unrestrictec. includes funds which are expendable for the support of the Organization's
operations-
Ternporarily restricted, InCiUdes fur -ids which donors have restricted for specific
purposes. or for use acco!-dffig, to specific 6inetabies, or both
Permanently restricted, Includes funds trial are subject to restrictions set forth in gift instruments
requiring that principal be invested in perpetuity and income be expended for unrestricted
operating purposes
As of June 30, 2D!6. there were no permanently restricted funds.
ESTIMATES
The preparation of financial statements in conformity with U.S, generally accepted accounting
principles requires that management make estimates and assumptions that affect certain reported
amounts and disclosures Accordingly, actual results could differ from those estimates.
FUNCTIONAL ALLOCATION OF EXPENSES
The cost of providing the Various program services and supporting activities of the Organization have
been included in the statement of functional expenses. Accordingly. certain costs, such as
depreciation and payroll, have been allocated arnong program and supporting activities.
INCOME TAXES
The Organization is exempt from federal income tax under Section 501(c)(3) of the Internal Revert
Code and from state income tax under Section 23701(d) of the Revenue and Taxation Code for th
state of California: accordingly, no provision is made for current or deferred income taxes, The
Organization uses the same accounting methods fortax and financial reporting. I
I-'JRO,PERTY AND EOUIPMENT
Office equipment S 73,510
Furniture and equipment 134,287
207,797
Less accumulated depreciation 28,737)
Property and equipment, subtotal . ......... -- 79,060
IRS
SAII14TA AN[ FA FAWLY SERME, INC
NOTES FO F1NANCIAL SFATEMENTS (CONTINUED)
JUNE 30. 2016
PROPERI'Y AI�IQ
. . ... ..........
Property and equiPMEmL subtotal '79,060
Less capital lease secured by equipment(11,096)
. . ......... "
Net investment in property and eqUipffient 67,964
Depreciation expense for the year ended June 30, 2016 was 526,4139.
C.',APFIAL LEASE
- — - ----------- - - __ __
Current i on -term Total
Secured by office eq6pnie0 monthly
principal and interest, payments of $737:
bearing interest at 8,689/'o per annuirn-,
mab.�ring October 2017 2,895 S 11,096
Alt June 30, 2016, future rnaft.jrifies are as follows
2017 8,201
2018 2,895
PE _L
Q
E, -RE VENUE
During the fiscal year ended June 30, 2016, the Organization sold two properties and leased back both
properties over a five year term. In accordance with sale-leaseback accounting, the gains from the sales
are deferred over the life of the lease. See LEASE COMMITMENTS note for terms and future required
minimum p.yments,
Current portion $ 534,441
Long-term portion 2,084,988
Total deferred revenue $ 2,619,429
At June 30, 2016, future recognition of the deferred gains from sale-leaseback transactions are as
follows:
2017
$ 534,441
2018
536,752
2019
540,784
2020
544,935
2021
462,517
$ 2,619,422_
Total deferred gain on sale-leaseback recognized during the year ended June 30,2016 was 577,026,
BE
JUNE 30, 2016
NO TEIS. PA"v'AB'('_E.
The Organization paid off two notes payable during the year, Interest expense for the year ended June
30, 20,16 was 551,808
�EA5EC,',Q M M 11"'M E N 1- 5
The Organization leases office space in Covina and Monrovia, California at a rate of $5,500 aired
S5,000 per rnonth under leases that expire November 2020 and June 202 1., respectivelly, Me
Organization aliso leases office equipment, at a rate of $275 per month und(N a lease drat expires
November 2016.
The Organization leases multiple office spaces in Porriona, California kinder three separate agreements
'Fhe office space leased at rates of 5350, 5400 and $550 per month.
At June 30, 2016, future rninirriurn payrTients are as follows:
June 30, 2017 S
67,100
June 30, 2018
127,155
June 30, 2019
129,170
June 30, 2020
131,245
June 30, 2021
90,050
MINERAL DEED
1�101 "M
YUM-gM TTMUarjtM -61 Tit
are included in miscellaneous incorne, The value of the interests has not been determined and is
therefore carried on the books at no cost.
PENSION PLAN
The Organization has established a tax-deferred annuity plan for qualified participants. Contributions to
the plan are non -forfeitable, The plan is a non-matching, deferred compensation arrangement whereby
only the employees contribute a portion of their salary to the plan.
M,',, NCENTRATIONS
Four governmentai contracrs-IMUum— U LO I G U C 1 4 CO3
2016. This represents a concentration of credit risk.
During the year ended June 30, 2016: four governmental contracts accounted for 74% of the
Organization*s total revenue.
M
JUNE 30 2016
SAC I IONS
GIFTS -IN-KIND
Gifts -in-kind consist of professional services rendered related to governmental contracts and are
recorded at the estimated fair market values when the services are provided. Donated services
revenue and related expenses for the year ended June 30. 2016 were $32,185. In accordance with
U.S_ generally accepted accounting principles.. the donated services are a level 2 classification
measured on a non-recurring basis.
The Organization also has the use of offices in Sari Gabriel, Baidwin Park, and Azusa, California,
rent free In two of the three offices, it has access to reception and telephone services, free of
charge. The approximate value of the free rent and services for the year ended June 30, 2016 was
$65,527. In accordance with U.S. generally accepted accounting principles, the In-kind rent and the
reception and telephone services are a level 2 classification measured on a non-recurring basis
BkLAID PARl-Y TRAIIIIIIS'AC-111JO-N.S.
The Director of the Organization rents office space from the Organization for personal use on a
month-to-month basis. The officer pays the Organization rent at a rate of $187 per month.
During the year ended June 30, 2016 the Organization borrowed and repaid $65,000 from two related
parties,
LQa5l.r QM.-umtit
One case of fraud believed to have occurred between September 2014 to November 2016, was
discovered within the Organization. Revenues and expenses related to the year ended June 30, 2016 are
estimated to be 57,360 and S4.932, respectively .
QQNTR/N� S -
j WE F=M-EN1,53,
The Organization has contracts that are subject to inspection and audit by the appropriate funding
agency. The purpose is to determine whether program funds were used in accordance with their
respective guidelines and regulations. The potential exists for disallowance of previously -funded program
costs- The ultimate liability, if any, which may result from these audits cannot be reasonably estimated.
No provisions for the possible disallowance of program costs exists on the financial statements, During
the year ended June 30, 2016, the Organization recorded total contract settlement income of $4,697.
1%JKE_QL1E=N,1 EVENTS
In accordance with generally accepted accounting principles, the Organization has evaluated subsequent
events through June 26, 2017, which is the date these financial statements were available to be issued.
All subsequent events requiring recognition have been incorporated into these financial statements.
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SANTA ANITA FAMILY SERVICE, INC.
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
FOR THE YEAR ENDED JUNE 30, 2016
BASIS OF PRF5FN'I'A1"10N
................ 11111 ---
The accompanying schedule of expenditures of federal awards (the schedule), includes the federal
award activity of the Organization under programs of the federal government for the year ended
June 30. 2016. The information in this schedule is presented in accordance with the requirements of
Title 2 US Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule
d d
is not in I ended o an oes
walLiffamilunum"M InImarjumunkmm
SUMMARY 01' SIGNIFICAN F PQLIQ�ES
Such expenditures are recognized following, as appticable, either the cost principles in 0M%
Circular A-1 22, Cost Principles for Non -Profit Organizations, or the cost principles contained in the
Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to
reimbursement, The Organization did not elect to use the 10% de minimis indirect cost rate.
M
INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL
PROGRAM, REPORT ON INTERNAL CONTROL OVER COMPLIANCE AND REPORT ON
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS REQUIRED BY THE UNIFORM
GUIDANCE
Tothe Governing Board
Santa Anita Family Service, Inc.
Monrovia, California
We have audited Santa Anita Family Service. |m�'s compliance with the types of compliance
requirements described in the OMB Compliance Supplement that could have a direct and material
effect oneach of Santa Anita Family Service, Inc.'s major federal programs for the year ended June
30. 2018. Santa Anita Family Service, |nc.'s major federal programs are identified in the summary of
auditor's results section of the accompanying schedule of findings and questioned costs.
Management is responsible for compliance with the requirements of laws, regulations, contracts, and
grants applicable to its federal programs.
r responsibility is to express an opinion on compliance for each of Santa Anita Family Service,
above. We conducted our audit of compliance in accordance with auditing standards generally
accepted in the United States of America; the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United States; and the
audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).
Those standards and the Uniform Guidance require that we plan and perform the audit to obtain
reasonable assurance about whether noncompliance with the types of compliance requirements
referred to above that could have a direct and material effect on a major federal program occurred.
An audit includes examining, on a test basis, evidence about Santa Anita Family Service, Inc.'s
compliance with those requirements and performing such other procedures as we considered
necessary in the circumstances.
federal program. However, our audit does not provide a legal determination of Santa Anita Family
Service, Inc.'s compliance.
In our opinion, Santa Anita Family Service, Inc. complied, in all material respects, with the types of
compliance requirements referred to above that could have a direct and material effect on each of its
major federal programs for the year ended June 30, 2016.
^.v'�|"r,.|
-10-
�x*/."
in in ernal con rol over compliance described in the accompanying schedule of findings and
questioned costs as items 2016-001 to be a material weakness.
The purpose of this report on internal control over compliance is solely to describe the scope of our
WtM4 44 ' . I I I
the Uniform Guidance. Accordingly, this report is not suitable for any other purpose
Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance
We have audited the financial statements of Santa Anita Family Service, Inc, as of and for the year
ended June 30, 2016, and have issued our report thereon dated June 26, 2017, which contained an
unmodified opinion on those financial statements. Our audit was conducted for the purpose of
forming an opinion on the financial statements as a whole- The accompanying schedule of
expenditures of federal awards is presented for the purpose of additional analysis as required by th
Uniform Guidance and is not a required part of the financial statements. Such information is the
responsibility of management and was derived from and relates directly to the underlying accountin
and other records used to prepare the financial statements. The information has been subjected to
the auditing procedures applied in the audit of the financial statements and certain additional
procedures, including comparing and reconciling such information directly to the underlying
accounting and other records used to prepare the financial statements or to the financial statements
themselves, and other additional procedures in accordance with auditing standards generally
accepted in the United States of America. In our opinion, the schedule of expenditures of federal
awards is fairly stated in all material respects in relation to the financial statements as a whole.
June 26, 2017
Pasadena, California
M
G / Il
�� iPyl�r//j��/�����1����d�ur����
�i,;' a fj�afgl�, , �l✓/
�� ,w�i 1, u,• y i
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING
AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL
STATEMENTS PERFORMED IN ACCORDANCE WiTH GOVERNMENT AUDITING STANDARDS
To the Governing Board
Santa Anita Family Service, Inc.
Monrovia, California
We have audited, in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United Slates, the financial statements of Santa Anita Family
Service, Inc., which comprise the statement of financial position as of June 30, 2016, and the related
statements of activities, and cash flows for the year then ended, and the related notes to the financial
statements, and have issued our report thereon dated June 26, 2017.
•
In planning and performing our audit of the financial statements, we considered Santa Anita Family
Service, Inc.'s internal control over financial reporting (internal control) to determine the audit
procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the
financial statements, but not for the purpose of expressing an opinion on the effectiveness of Santa
Anita Family Service, Inc.'s internal control. Accordingly, we do not express an opinion on the
effectiveness of the Organization's internal control.
A deficiency in infernal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control, such that there is a reasonable possibility that a
material misstatement of the entity's financial statements will not be prevented, or detected and
corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in
internal control that is less severe than a material weakness, yet important enough to merit attention
by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material
weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify
any deficiency in internal control that we consider to be material weaknessess. However, material
weaknesses may exist that have not been identified.
As part of obtaining reasonable assurance about whether Santa Anita Family Service, Inc.'s financial
statements are free of material misstatement, we performed tests of its compliance with certain
provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could
have a direct and material effect on the determination of financial statement amounts. However,
providing an opinion on compliance, with those provisionswas not an objective of our audit and,
accordingly, we do not express such an opinion. .I.hr, results of our tests disclosed no instance's of
noncompliance or other matters that are required to be reported under Governrnent Auditing
Standards.
-18- ., , 11, I'd , lo,
Purpose of this Report
The purpose of this ireporf. is solely to describe the scope of our testing of internal control and
corriplianGe and the results of that testing, and not to provide an opinion on the effectiveness of the
Organization's internal control or on compliance- This report is an integral part of an audit performed
in accordance with Government Auditing Standards in considering the Organization's internal control
and cornpliance, Accordingly, this corTirnunicaflon is not suitable for any other purpose.
June 26, 2017
Pasadena, California
M
SANTA ANITA FAMILY SERVICE, INC,
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FOR THE YEAR ENDED JUNE 30, 2016
SECTION 1, SUMMARY OF AUDITOR'S RESULTS
Financial Statements
Type of auditor's report issued: Unmodified
Internal control over financial reporting
Material weakness(es) identified? Yes X .., No
Significant deficiency(ies) identified? Yes X None reported
Noncompliance material to financial statements noted? Yes X No
Internal control over major federal programs:
Material weakness(es) identified? X Yes No
Significant deficiency(ies) identified? Yes X —None reported
Any audit findings disclosed that are required to be
reported in accordance with 2 CFR 200.516(a)? X Yes No
Identification of major federal programs'.
CFDA Names of Feder
ram or Cluster _Iype of Au0itor's Report Issued
93.04�No__ pedal Programs for the Aging Title 111, Part Modified
B: Grants for Supportive Services and
Senior Centers
93.052 National Family Caregiver Support, Title 111, Modified
Part E
Dollar threshold used to distinguish between Type A and
Type B programs: S 750,000
Auditee qualified as low-risk auditee? Yes X No
SECTION 11. FINANCIAL STATEMENT FINDINGS
ME
SANTA ANITA FAMILY SERVICE, INC,
SCHEDULE OF FINDINGS AND QUESTIONED COSTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2016
SECTION III, FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
Material Weaknesses,
Finding 2016-001: Reporting - Annual Audit Submission - Material Weakness in Internal
Controls Over Compliance
F9 T -ray - Y= ri M,* rexrr TIM w=,- V,
Federal Agency� All
Questioned Costs'. None
Criteria: Audits conducted in accordance with the Uniform Guidance are required to be
submitted by the agency receiving federal funding to the Federal Audit Clearinghouse
within 9 months after the close of the audit period,
Condition: The Organization did not submit their audited financial statements within 9
months of the close of the fiscal year ended June 30. 2016.
Effect.- Failure to file audited financial statements with the Federal Audit Clearinghouse
within 9 months could affect the funding status of the Organization.
Cause: The Organization did not finalize the June, 30 2015 audit with the Federal Audit
Clearinghouse until March 2017. As a result the Organization was not able to finalize
the June 30, 2016 audit timely,
Recommendation: The Organization should file their completed audit of the June 30,
2016 financial statements with the Federal Audit Clearinghouse as soon as possible,
Management's Response: The audit of the June 30, 2016 financial statements is
scheduled to be completed the week ending June 30, 2017, and filed with tile Federal
Audit Clearinghouse by Friday, June 30, 2017,
SANTA ANITA FAMILY SERVICE, INC -
STATUS OF PRIOR YEAR'S AUDIT FINDINGS
FOR THE YEAR ENDED JUNE 30. 2.016
Finding Referend Condition I Status
Finding Reference I Condition I Status
Finding 2015-01, We tested the Organization's monthly invoicing to the County of Los Implemented
Reporting - Angeles rioting Costs submitted monthly for reimbursement did not
Invoices agree to the amounts reported on the annual Schedule of
submitted for Expenditures of Federal Awards.
WMffi1FRr;7MM-
- Material
Weakness in
Internal
Controls Over
Compliance
Finding 2015-02, The Organization did not submit their audited financial statements within Implemented
Reporting - 9 months of the close of the fiscal year ended June 30, 2015.
Annual Audit
Submission -
Material
Weakness in
Internal
Controls Over
Compliance
-22-
APPLICATION CHECKLIST "
ORGANIZATION St. John the Ba tilt Social Services
Please complete an Application Form for each piroposed program/project. If an item is
not applicable, indicate "N/'A" in the box. If you need assistance, or have questions,
contact Michelle Bravo at (162611960-4011 ext 354.
1. X APPLICATION FORM
2. X BUDGET PROPOSAL (ATTACHMENT A)
3. X BOARD OF DIRECTORS AFFIDAVIT
4. X ORGANIZATION BY-LAWS
5. X CHARTER OF ARTICLES OF INCORPORATION
6. X IRS TAX EXEMPT STATEMENT
7. X MOST RECENT AUDITED FINANCIAL STATEMENT
8. X PAST AND PROJECTED ACCOMPLISHMENTS
Application packages are due by 5 p.m., on Januar 11 2018,
Applications must be submitted to;
Baldwin Park Housing Division
14403 E. Pacific Avenue
Baldwin Park, CA 91706
FUNDING APPLICATION
BALDWIN PARK
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
FY 2018-2019
I. AGENCY INFORMATION
Agency Name:_Jjt, John-Lhe-Bat
pfig Social Services
Agency Address: 3883
Address
Rak!w_in.Parr Blvd'. -qa Ldvy�in I�ark.. . ..... 91706
Street City Zip Code
Agency DUNS#: 171092380
Administrator: Michael Ward
Title: QLirgctqr ot.�Social _Services
Administrator Telephone.- _&,2337-4223
Fax:
Administrator Email: _sjbsgciq_tse
jvicp.s cmail.com
Project Site Address: 3912
Number
Stewart.A.vQnue BaldwinPark 91706
Street City Zip Code
Project Manager: -Mic-h-9�ql YYq[dPk1_-Qf_aQ2A1_ap_rvices_
Project Manager's Telephone:LQ?_E437-42-2,3.---Fax-
Project Manager's Email- Ajl oqLalsgrviqf-sp
mail or
Describe Agency's overall function or purpose. Include history and experience in
providing this service. (If more room is needed, please attach an additional
sheet).
.fiL �fohfj the Paptis
ociiiiii rviqts
ho (P I rjw
offer§� i --tias bee ervi _qgq�d s�nce 1,949.
-a-ya, �iettest
pf sery�ic-eliLr4q(qless of f gipUS 4ffiilaid tz41-iOL ThesEI�ijcjudefpoo
gLqqsqqipSLepg�iation,_QMP-r9cial aidp ren _qr_1(tv_1o1q_nqe
prevention class aerobiqs/&imba onsite al �s i --Cal r
�n
health an
. ..... �LAc_11bM�,9_§__l?11ojeqts no.
o 11
_y__Ltt srmrie �.Thpj( pf 111,"_LogLam is
!20-9--tQr_m_20_1uti0r)s to j_saLtqs clients face.
Has the Agency previously received funding from the City of Baldwin Park?
X Yes (if yes, number of years §__) No
KA!
PROJECT PROPOSAL AND DESCRIPTION
Grant Amount Requested $-$.2150
Scope of Services - Please briefly describe your proposed Project/Program and
the objectives.
Beneficiaries - Please briefly describe the clientele that will benefit from your
services (i.e. homeless youth, the elderly, disabled, handicapped, etc.)
The cl,�ents ark _plar ely -e ai ts i ditrsed f�LT llie�.aqrn
ly
attending --Q-the-r-sarum via court ordero-r-P—rP-La tip nerr , epa el -rt rp
-_dl_ __qm -quire ither
g,� rp -n
oils tgtAe
--or those.of their h
Describe any special characteristics of your client Population, Wrjy_gthe,se
families are i
d/ r chit
111-9._.!J�da_l)use dru
9`t-C--,..AqrA-�1�LCe-j)Le c rqqL1Lr-c1*9!2ifiCaat addifignq!.base t�ja
ijgag�e t.
Increase in Funding Request - If your agency has been previously funded
through Baldwin Park's CDBG program, and there is an increase in the arnount
of funding requested, Please explain the purpose for the increase (i.e., increase
in type of services or beneficiaries,).
Not applic@bl
[P- -for th 1-sQc-tig-n-Oithe -app-Licat.i on
-5-
CLIENT INTAKE INFORMATION
The U.S. Department of Housing and Urban Development (HUD) requires that agencies
obtain intake data from each client/family served. Application intake must be taken on
all clients assisted with CDBG Funds, Supporting documentation is also required,
Please see page 8 regarding Presumed Benefits,
Does your agency obtain this information?
X —Yes
No
If yes, does your intake sheet and supporting documentation obtain the following:
1.
Name
Yes
— X
No
2.
Address
Yes
x
No
3.
City in which client last resided.
Yes
X
No
4.
Number of family members.
Yes
X
No
5.
Total family (household) income.
Yes
X
No
6.
Ethnicity
Yes
x
No
7.
Female head of household
Yes
X
No
Pursuant to federal requirements, if your agency is unable or unwilling to obtain
the above information frorn its clientele, please do not submit an application for
funding.
However, if your agency is willing to accept the responsibility, obtain this
information and retain supporting documentation for the required five years, the
Executive Director must certify to that effect below:
print Name
L
Signature
M
—Director of
Social Sprvigps_
Title of Officer
ACCOMPLISHMENT DATA
Pursuant to HUD regulations, each agency must document and report measurable
accomplishments to support that the services offered by the agency has made a
substantial improvement to the lives or neighborhoods of the City's low to rnoderate
income residents.
Therefore, in order to ensure accurate reporting and compliance with regulations, your
agency must specify the format that will be used for reporting purposes (example:
Individuals, Households or Youths) To determine the best form of data, please consider
if the services provided will assist a direct individual or Youth or the entire household.
Please also note that the selected reporting data must be used throughout the entire
year.
The reporting accomplishment data to be used by our agency will be:
PLEASE CIRCLE ONLY ONE OF THE FOLLOWING:
Youths
Households
Please provide the actual number Of your agency's total clients assisted to date and the
prpLqcted data for the UPCOMing fiscal year. Please complete this table regardless if
you receive CDBG funding for this current year
BALDWIN PARK
S
RESIDENT
.......... . . ................. . . .
NON-BALDWIN PARK
RESIDENTS
Actual
07/1/17 TO Current
.......... - --- -------- - .. . ......
10
..7µ
El
...... ... . . ........ PIr, cted---
07/01/18 TO06/30/19
........... . - ............ . . . ...
...
10
9
Presumed Benefit
Income eligibility is not required for services provided to "Presumed Benefit" clientele as
defined by HUD. The following groups are considered presumed benefit client:
■ Abused children
■ Battered spouses
■ Elderly persons
■ Illiterate persons
■ Persons with acquired Immune Deficiency Syndrome (AIDS).
■ Adults meeting Bureau of Census definition of severally disable persons
■ Homeless persons
■ Migrant farm workers
Which further describes the activity you are proposing?
A) The project will benefit a presumed benefit* clientele as defined by HUD.
B) X The client intake information will provide evidence that at least 51
percent of the clientele are persons whose household income does not
exceed the CDBG eligible income limit.
C) The projects limits services to only CDBG eligible -income persons.
BUDGET
In order to remain in compliance with HUD's regulations, your agency must be able to
separate and identify expenditures of CDBG funds from other source of funding.
Please complete the following tables with your agency's current budget (including
CDBG funds, if currently receiving funding) and the proposed budget, identifying how
the funds will be utilized.
I
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W
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BOARD OF DIRECTORS
Please list names of members and officers of the Board of Directors of this Agency
(Attached an additional sheet, if necessary). If there are changes in the Board
membership after the request is submitted, the City of Baldwin Park must be notified in
writing.
Name
1. Ofelia De Guzman
Title
President
Term Expires
2019
2. Veronica Moreno
Vice President
2019
3. Luisa Farrar
Secretary
2020
4. Victor Chavez
Community Relations
2020
5. Lupe Villanueva
2021
6. Hector Carrillo
2020
7. Preciosa
Financial Secretary
2020
Marasingan
I� _..._..... ... _...._...................... .....-...- ---------- ....
_........ _....
8. Ana Rosa
Food Program Chair
2021
Rodriguez
Name of Executive Director Fr. Michael Gutierrez
CERTIFICATION
All organizations that submit this application must provide accurate data concerning the
number and income level of clients. Estimates are unacceptable except for start-up
agencies. This stipulation shall also apply to all organizations, which are subsequently
awarded funding. Any organization that falsifies information, either accidentally or
intentionally shall be required to reimburse the City for any funds paid out and shall not
be permitted to apply for funding in the future.
AGENCY CERTICATION
As the Executive Director, or duly authorized representative of
St. John the Baptist Social Services (Agency), I certify that the applicant is fully capable
of fulfilling its obligation under this proposal.
This application is submitted to provide the services for the City of Baldwin Park as
stated in this proposal. If this proposal is approved and funded, it is agreed that
relevant federal, state and local regulations and other assurances, as required by the
City of Baldwin Park, will be adhered to.
I certify and declare under penalty of perjury that the information provided in this
application is true and correct.
Print Name
Signature
x 20-L37-4223
Phone Number
--sus rwal erv�c ---gm.ail.com
Email Address
DirTitle of Officer ervics_
Officer
Date
Has the agency received notification of findings or concerns in the past 5 years? No
If Yes, Please explain
Please provide corrective actions taken:
MAR -14-2006 12:17PM FROM -LA ARCHDIOCESE/FINANCE
Internal Revenue Service
District Dlr6ctor.
!Date: July Y, 2005
Dear Ms. Dessingue,
213 637-6143 T-449 P.002/003 F-463
r
Department of the Treasury
F', Q. Box 2608
Clrrc(Inati ON -45201,
i
Peroan to 1�antact;
-fames Glair
ID * 31-d7ue
TIsphonejNomber:
67'-9-5500
KAX, Number.
613-261-475'S
In a ruling dated March 25, 1940, we meld that the agencies 6nd instrumentalities and all
educatiOnat, charitable and r ii0ious institution's operatvd, SuPervisdd, or controlled by or
in connection with the Roman Cath011c ChUr C T its the United States, its territories or
pr s ess M,-- appearing in Tho OfFiciai Clatf7olic Dir' torrvj/ 1046, are entltle to e,°ter ip icn
from federal income tax under the provisions of section 101,(6) of the lntern l*Revenue
Grade of 1639, which oor responds to section 501 o p of tl'ro 1 Code, ThiSFUfingh0,S
been updated annually to cover the activities added to or deieted frons the Directory,
Tfre Officfaf CafitirorG L7rrecfory for 2006 shows fh ,names and addresses of all agenie «
and in trumentalitles OnO Ell CdUcatIonar, char'i`t;able, and religious institutions operated
by the Roman Catholfc Churr,6 in thQ United Staten, its torsi &ies and possessions, lr
existorrce at the time the Directory was Published, It is underr'tood that eacdl of these las,
a non-profit organization, that no part of etre net r,arnings then of inures to they benefit of
aruy individual, that no substantial part of their activities is for Prorrrotion of legMation,
and that none- are private foundations under sectivri 50g(a) of the Cade..
Based on all information submitted, we conclude that the agonoies and instrc+rnentalities
and educational, cl i ri able, arid religigirs institutions operated, su ervlsed, or controlled
by or in 6annechon witty the Raman Catholic Church in the Uniiterd Matas, its territories
or posse Bions appearing in Pie Of cfal C'Whotic , frectr ry far' 2005 are exempt from
federal income tax under section 501(c)(3) of tho Code.
Donors may doduct contributions to -the agoncie.s, instrrrrrrentalitles and i'n titrjtjons
rv,ferred to above, as provided' by section 170 of the rode, Requests, legacl s, devises,
transfers or gdits to them or for their use are deductible for federal estate and gilt tax
purposes under sections 2055, 2106, and 2522 of the Code.
MAR -14-2006 12:16PM FROM -LA ARCHDIOCESE/FINANCE
r2 -
I
213 637-6143 T-449 P.003/003 F-463
Me. Deirdre Dessinque
i
8eginninR Janwq Iw 084, u,nleo,, apecifloally axdeptod, you and your subbrdinaton
fta pay tax urtd"er'the Federal I'nsiAroncs D n ributi6n ct"(Soioi it S Uri taxes) for
etch employee who i:� paid . Og or more In s ceieflcTnr year. torr' ur
si.i ordira rr, are ,not Mable for tlie W. tl'l di r fnO Feder l`uneli"t igyme It 1 a
P° UTA). n
ur
By
0
May 31 r2,000, plea se en tflirteen ,(^) polies of 'The- Oirlolat Catholic Directur ' fug'
7. 1 to IRS `T" GI� in Cincinr atfa +Ohre c I opyto the Proce sin nipus in Cgrleh; two
copies t* to the E0 Area Managers in Newark, l ro klyn, Chicago, St. Paul, Atlanta,
Los An eles, fl -re IRS- ationsl Headquarters and the: bird ru 1. rninatior1s� Dallas.
The conditions concerning thei retention of your -group exemption as set forth in our
previous -determination letter of August 17, 1983, remain in full force and effect.
SincQr$ly,
�7'for'Jsnna Skt arca, Director, TFICE
Cusfor'ner Account Services
6/11/2017, . Receipts
Annual Parish Report FY 2017- St. John the Baptist 462
Schedule D_
Bankµ Account as of June 30, 2017 ._.. re^M _.... ._.... .
I. Summary (Including club bank accounts, PTO bank accounts, etc.)
mmmmmAccount M aPur
Name of Bank Purpose: Savings/Checking
p � Bank Balance i
__..... ..__ w. w � m ...lam....
CHURCH i1ANK OF WEST CHECKINN
G 11,002.90
._ ..�.__....__. .......� ..�._.�_...� _ � _
BUILDING BANK OF WEST HECKING 172,63261,.... ....m�._......W
REL. .......
ED BANK OF WEST CHECKING ^^^^^^^^^^^^ 21,952 60mm�
_.
FES�_..._ _..... NECKING 3,TIVAL ........��, BANK OF WEST 447.96
R=ES �=OF
.. � �"�.������ _ _.._ ... .......� ._...�.�m..__�.m..m-....._ _���..
SOCIAL SERV�1mmBANK OF WEST CHECKING 1,594.6
�
SHOP �� AST NK OF WE�' Ci -ii CICING � � 7,902 50
GIFT ,g.
0.00
..... ..
�_�..._._. �.�...�_ �....��:::.._.� �_ .........� �.... .. .� ��� 0.00
Schedule E
II. Reconciliation Book Balance as of June 30, 2017
Account Bank Balance Deposits in Transit Outstanding Checks Other Book Balance
__. ............ _._ _ .. _ ._ ...._......� _ _. .. w... m. .. .. -
CHURCH 11,002.90 110.00 E n .26, 0250.00] -14,912.16
BUILDING .w...172,632�6„i V ....6 33 IT ^ ^ „297,700 00 0.00 -8E.4
I..
REL ..E......D . mm..._..._. 21,952.601 i ...... — — 0 00 .w W ..._. 150.00
447 96IT 0.00 1,042 22 0 00� 2,405.74L 3, ..: � �. �. _ _� . �� I
1SOCIAL SERVICES 1,594.61 _ _ 0.00] 1,379.02 .215.65
.........-n — !.......
0W'W0O� ,........mm..__.0.00 ........ 7,902.50
___._... 0.00.___ 0,04 0.00...,, 0.00
0.00�� o oa �0.00�0.001 o 00
.:.:_...._. $0 00 $17,423 27
Total 218 53 ..�...... __
.... _. _ ........_
$ , . 3 24m$125 186.33 326 296 3 m
Annual Parish Report FY 2017- St. John the Baptist 462
Questions
1. Are there any Bank Accounts other than those in the name of the.�
parish or the diocese? (Including club bank accounts, PTO bank accounts, etc.) ._No
2. How many Catholics are in your parish? 20,000
3. How many Catholic families are in your parish? 10,000 ...........�I
d. PIc-drip (nnitni rmmnninn
P111/2017, . Receipts
... .......... _ ..
Total Properties Purchased (103291) $0.00
_.._... ....�
III. Ltst any properties es(land and/or buildings only) sold during the
fiscal year and the purchase price.
.. _. ...p_. ...... 0.001
;m. _...0.00
Total Properties Sold (472501-492501) $0.00
Annual Parish Report FY 2017- St. John the Baptist 462
ME=
Fr. Michael Gutierrez
Michael Ward
BA TIST IAL 5 R"IC
Ir& L1zgtjpLj_fy A,jw
As a part of St. John the Baptist Catholic Church, St. John the Baptist Social Services does not have its
own by-laws. It operates as part of the parish which itself operates under the regulations, authority, and
oversight of the Archdiocese of Los Angeles. The Archdiocese is a registered Corporation Sole under the
laws of the State of California.
Charter Rf Articles of Incor oration
As a part of St. John the Baptist Catholic Church, St. John the Baptist Social Services does not have its
own charter of articles of incorporation. It operates as part of the parish which itself operates under the
regulations, authority, and oversight of the Archdiocese of Los Angeles. The Archdiocese is a registered
Corporation Sole under the laws of the State of California. St. John the Baptist Catholic Church was
established in 1946.
ITEM NO.
STAFF REPORT
m IVi,
z
TO: Honorable Mayor and City Councilmembers
ioc;or
FROM: Shannon Yauchzee, Chief Executive Officer
Gustavo Romo, Director of Community Development m,
,VALLEY � � � DATE: March 7, 2018
SUBJECT: CONSIDERATION OF TECHNICAL STUDY
PREPARATION TO CREATE THE BALDWIN PARK COMMUNITY
CHOICE AGGREGATION
SUMMARY
This report seeks City Council consideration and direction to prepare a technical study for the creation of
the "Baldwin Park Community Choice Aggregation" (BPCCA).
FISCAL IMPACT
The cost of $63,000 for the technical study would be funded by the City's Future Development Fund.
This cost would be recovered through any realized energy savings only if the City decides to establish the
CCA.
RECOMMENDATION
Staff recommends that Council:
1. Approve and adopt Resolution No. 2017-202, entitled "Resolution of the City Council of the City
of Baldwin Park to Conduct a Technical Study to Evaluate a Community Choice Aggregation
with California Choice Energy Authority (CCEA);" and
2. Authorize the Chief Executive Officer to engage California Choice Energy Authority to conduct a
Community Choice Aggregation Technical Study for a cost not to exceed $63,000; and
3. Authorize the Chief Executive Officer, or his designee, to request the release of load data from
Southern California Edison (SCE); and
4. Authorize the Finance Director to appropriate $63,000 from the Future Development Fund (Fund
200) and perform the required budget adjustments for this project.
BACKGROUND
The City of Baldwin Park has been investigating the benefits and costs of establishing a Community
Choice Aggregation (CCA) that would not only assist the City in achieving its environmental goals but
could also create new energy revenues and provide the City with greater control over the electricity
supply for the city of Baldwin Park
The potential benefits in creating a CCA include the pursuit of reducing greenhouse gas (GHG)
emissions, increasing local renewable energy generation, and increasing local job creation as compared to
continuing service with current electricity provider Southern California Company (SCE). CCAs are
local, not-for-profit governmental programs that procure electrical power on behalf of its residents,
businesses, and governmental entities. The primary objective of a CCA is to give communities a choice
in energy providers and provide a way for local governments to offer a greater proportion of renewable
energy, thereby reducing GHG emissions.
In August and October of 2017, this proposal was presented for consideration to the City Council. Due
to the fact that the County was also pursuing a similar joint venture program, the Council elected to wait
Community Choice Aggregation
March 7, 2018
Page 2
until a study that was being conducted by UCLA, known as the "Luskin Study", was completed, which
would evaluate the benefits of these programs. The study has since been completed and will be presented
by the proponent of the BPCCA as part of tonight's presentation and summarized in the next section of
this report.
As previously reported, the Cities of Lancaster, Apple Valley, and Pico Rivera are currently operating
CCAs in Southern California Edison territory. The City of Lancaster CCA, called "Lancaster Choice
Energy," has been operated by the California Choice Energy Authority (CCEA) since 2015, and the City
of Pico Rivera, operating as the "Pico Rivera Innovative Municipal Energy" or "PRIME," joined in
September 2017.
In addition to Lancaster and Pico Rivera, the City of San Jacinto is an Associate Member of CCEA. San
Jacinto completed its technical study and California Public Utilities Commission filings, and is set to
launch in April 2018. The city of Rancho Mirage is the forth CCEA Associate Member, launching in
May 2018. Palmdale and Santa Monica have also engaged CCEA to perform a CCA technical study.
The benefits of establishing a CCA are:
1. City energy revenues: The City of Lancaster is projected to yield $1.4+ in net operating energy
revenues from their CCA. These CCA funds have assisted the City of Lancaster in installation of
electric metro buses, solar charging stations, economic development incentives sand many other
energy projects throughout the City.
2. Control over the energy content: The CCA will provide the City with the opportunity to establish
the renewable energy content mix of the City's energy supply. More renewables means lower
GHG emissions.
3. Control over energy rates (tariffs): The City will be able to create special energy tariffs for certain
industries that can be used as an economic development tool to attract or retain new business to
the City. For example, the City can reduce the energy rates for a certain class of energy
users/businesses to encourage businesses to relocate to Baldwin Park.
To establish a CCA, the City of Baldwin Park will should first conduct a technical study to determine
how much energy load the city has and calculate the estimated annual costs and revenues of operating the
proposed CCA. The cost of the technical study with the CCEA is $63,000. At the conclusion of the
technical study, the City will be prepared to file with the California Public Utilities Commission to
establish the City as a Community Choice Aggregate.
The initial step of the technical study requires the City to request the aggregate energy data from SCE.
Specific non -disclosure and energy request forms are required to be completed and submitted to SCE are
attached to this staff report. The feasibility study proposed would provide all of the studies, resolutions,
and reports necessary to file with the CPUC to "certify" the Community Choice Aggregation for the City
of Baldwin Park.
UCLA/"Luskin Study" Findings
The City of Santa Monica commissioned a report by the UCLA Luskin Center for Innovation to analyze
three CCA alternatives before Santa Monica: to join 1. Los Angeles County Community Choice Energy
(LACCE), 2. South Bay Clean Power (SBCP) or 3. California Choice Energy Authority (CCEA). The
Community Choice Aggregation
March 7, 2018
Page 3
report was released in December 2017. Since Baldwin Park is not considering South Bay Clean Power,
we will focus on the findings comparing LACCE and CCEA.
In summary, the Luskin Study concludes the greatest difference lies in control and risk.
Control: In the LACCE model, Baldwin Park would have one board position, on a board that currently
has 27 members (with additional agencies at various stages of consideration) that span both Los Angeles
and Ventura counties. The size of the board would result in less decision-making influence for Baldwin
Park. In addition, in the LACCE program, revenues that are collected from Baldwin Park customers are
collected by SCE and remitted to LACCE along with all other revenues from the other participating cities
and counties. By comparison, in the CCEA program, Baldwin Park establishes its own CCA program,
and contracts with CCEA for services. It maintains full control of its program (the City Council is the
board for the CCA). Revenues paid by customers are collected by SCE and remitted into Baldwin Park's
own bank account, for the benefit of Baldwin Park's CCA program. The technical study being
recommended will inform the City Council as to the revenue potential of a Baldwin Park CCA.
Risk: As a separate legal entity, LACCE provides the greatest protection from risk in operating a CCA
for its members. In the CCEA program, since members establish their own CCAs, they do bear some
level of operating risk. However, those risks can, and are, mitigated through operating policies,
contractual language and following best practices. These are in place for its current operating Associate
Members and have proven effective in protecting the cities.
The report also discusses a potential reduction in economies of scale in purchase power with CCEA;
however, this finding has not yet had any analysis to determine whether this is the case.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ALTERNATIVES
Council may choose to not to move forward with the technical study and, therefore, not create a CCA.
ATTACHMENTS
#1. Southern California Edison Community Choice Aggregator Non -Disclosure Agreement (Form 14-
769)
#2. Southern California Edison Community Choice Aggregator Service Declaration (Form 14-770)
#3. California Choice Energy Authority Professional Services Agreement
#4. Luskin Study (aka, UCLA Report)
#5. Resolution No. 2017-202
ATTACHMENT #1
Southern California Edison Community Choice Aggregator Non -
Disclosure Agreement (Form 14-769)
tl W; p X21 64 rum CAL¢ralmaA
I'DISON
An A'111tlVN IN'l1iH.!'A'fIONAI. CuinW�ny
Southern California Edison Revised Cal. PUC Sheet No. 57117-E
Rosemead, California (U 338-E) Cancelling Revised Cal. PUC Sheet No. 51040-E
(To be inserted by utility)
Advice 3243-E
Decision -- _ ........................�
1C15
COMMUNITY CHOICE AGGREGATOR
NON -DISCLOSURE AGREEMENT
Form 14-769
Issued by
R,.,O.,„N„ichols
Senior Vice President
Sheet 1
(To be inserted by Cal. PUC)
Date Filed Jul 8, 2015
Effective Oct 1, 2015
Resolution
LiSOUTHERN CALIFORNIA
EDISON
An EDISON INTERNATIONAL Company
COMMUNITY CHOICE AGGREGATOR
NON -DISCLOSURE AGREEMENT
This Non -Disclosure Agreement ("Agreement") is entered into by and between Southern
California Edison Company (SCE) ("Utility") and ,_ __ _... _ .... , a (T)
[describe political entity] Community Choice Aggregator (T)
("CCA") as of ("Effective Date"). This Agreement is
executed pursuant to California Public Utilities Commission ("CPUC") Order Instituted
Rulemaking ("OIR") 03-10-003, California Public Utilities Code ("PU Code") Section 366.2 et
seq., and applicable Utility tariffs (as modified hereafter from time to time). As used herein
the Utility and CCA may each be referred to individually as a "Party" and collectively as (T)
"Parties."
The CPUC has determined that CCA may obtain specified confidential customer
information from Utility pursuant to Tariff Schedules Community Choice Aggregation — (T)
Information Fees ("CCA -INFO") and Community Choice Aggregation — Service Fees ("CCA- (T)
SF") (as modified hereafter from time to time) as a CCA, as defined by PU Code Section (T)
331.1, solely in order to investigate, pursue or implement Community Choice Aggregation (D)
Services pursuant to PU Code Section 366.2, et seq. or solely to administer energy efficiency (N)
programs in the CCA's geographic territory upon CPUC authorization pursuant to PU Code (T)
section 381.1 ("CCA Service"). The provisions of this Agreement and Schedules CCA -INFO (T)
and CCA -SF govern the disclosure of Utility's confidential customer information to CCA (T)
("Disclosure Provisions").
The Parties hereby mutually agree that:
Subject to the terms and conditions of this Agreement, current proprietary and
confidential information of Utility regarding customers of Utility ("Utility
Customers") may be disclosed to CCA from time to time in connection herewith as (D)
provided by the Disclosure Provisions and solely for the purpose of CCA Service. (D)
Such disclosure is subject to the following legal continuing representations and (T)
warranties by CCA:
(a) CCA represents and warrants that, pursuant to PU Code Section 331.1,
(1) it is either (i) a city, county, or other entity as defined in PU Code
Section 331.1 whose governing board has elected to combine the loads of
its residents, businesses, and municipal facilities in a community wide
electricity buyers, or (ii) a city, county, or other entity as defined in PU (D)
Code Section 331.1 that intends to actively investigate or pursue delivery (N)
of electric service to customers located within the geographic territory of (T)
the CCA; and (2) that to investigate, pursue or implement CCA Service, it (T)
requires certain Confidential Information, as defined in Section 2, below;
Form No. 14-769 7/2015
Page 1 of 6
(b) CCA represents and warrants that it has all necessary authority to
enter into this Agreement, and that it is a binding enforceable Agreement
according to its terms;
(c) CCA represents and warrants that the authorized representative(s)
executing this Agreement is authorized to execute this Agreement on
behalf of the CCA; and
(d) CCA confirms its understanding that the information of Utility Customers
is of a highly sensitive confidential and proprietary nature, and that such
information will be used as contemplated under the Disclosure Provisions
solely for the purposes of investigating, pursing or implementing CCA
Service, and that any other use of the information may permit Utility to
suspend providing further information hereunder.
(e) CCA represents and warrants that it will implement and maintain
reasonable security procedures and practices appropriate to the nature of
the information, to protect the Confidential Information from unauthorized
access, destruction, use, modification, or disclosure, and prohibits the use
of the data for a secondary commercial purpose not related to CCA
Service or energy efficiency purposes without the customer's prior consent
to that use.
2. The confidential and proprietary information disclosed to CCA in connection
herewith may upon request include, without limitation, the following billing
information about Utility Customers: Customer -specific information from the
current billing periods as well as prior 12 months consisting of: service
account number, name on service account, service address with zip code,
mailing address with zip code, email address, telephone number, meter
number, monthly kWh usage, monthly maximum demand where available,
electrical or gas consumption data as defined in PU Code Section 8380, other
data detailing electricity or needs and patterns of usage, Baseline Zone,
CARE participation, End Use Code (Heat Source) Service Voltage, Medical
Baseline, Meter Cycle, Bill Cycle, Level Pay Plan and/or other plans, Horse
Power Load and Number of Units and monthly rate schedule for all accounts
within the CCA's geographic territory (collectively, "Confidential Information").
Confidential Information shall also include specifically any copies, drafts,
revisions, analyses, summaries, extracts, memoranda, reports and other
materials prepared by CCA or its representatives that are derived from or
based on Confidential Information disclosed by Utility, regardless of the form
of media in which it is prepared, recorded or retained.
3. Except for electric usage information provided to CCA pursuant to this
Agreement, Confidential Information does not include information that CCA
proves (a) was properly in the possession of CCA at the time of disclosure; (b)
is or becomes publicly known through no fault of CCA, its employees or
representatives; or (c) was independently developed by CCA, its employees
or representatives without access to any Confidential Information.
(T)
(T)
(N)
(N)
4. From the Effective Date, no portion of the Confidential Information may be
disclosed, disseminated or appropriated by CCA, or used for any purpose (T)
other thanfor CCA Service as permitted under this Agreement and the
Disclosure Provisions.
Form No. 14-769 7/2015
Page 2 of 6
5. CCA shall, at all times and in perpetuity, keep the Confidential Information in
the strictest confidence and shall take all reasonable measures to prevent
unauthorized or improper disclosure or use of Confidential Information. CCA
(N)
shall implement and maintain reasonable security procedures and practices
appropriate to the nature of the information, to protect the Confidential
l
Information from unauthorized access, destruction, use, modification, or
disclosure and prohibits the use of the data for a secondary commercial
purpose not related to CCA Service. Specifically, CCA shall restrict access to
(N)
Confidential Information, and to materials prepared in connection therewith, to
those employees or representatives of CCA who have a "need to know" such
Confidential Information in the course of their duties with respect to the CCA
(T)
Service and who agree to be bound by the nondisclosure and confidentiality
obligations of this Agreement, provided, however, that, an Energy Service
Provider, agent, or any other entity, including entities that provide both direct
access (as codified in Assembly Bill No. 1890, Stats. 1996, ch. 854) and CCA
(T)
Service shall limit their utilization of the information provided to the purposes
for which it has been provided and shall not utilize such information, directly or
indirectly, in providing other services, including but not limited to Direct Access
services, in order to effectuate the obligations of this Agreement. Prior to
disclosing any Confidential Information to its employees or representatives,
CCA shall require such employees or representatives to whom Confidential
Information is to be disclosed to review this Agreement and to agree in writing
to be bound by the terms of this Agreement by signing the "Non -Disclosure
Agreement for CCA Employees or Representatives" form attached as Exhibit
A hereto. CCA shall provide Utility with copies of the signed Exhibit A forms at
Utility request. CCA shall also provide Utility with a list of the names, titles,
and addresses for all persons or entities to which Confidential Information is
disclosed in connection herewith ("Disclosure List"). This Disclosure List shall
be updated by CCA on a regular basis, and will be provided to Utility once
each quarter at a minimum.
6. CCA shall be liable for the actions of, or any disclosure or use by, its
employees or representatives contrary to this Agreement; however, such (T)
liability shall not limit or prevent any actions by Utility directly against such
employees or representatives for improper disclosure and/or use. In no event
shall CCA or its employees or representatives take any actions related to
Confidential Information that are inconsistent with holding Confidential
Information in strict confidence. CCA shall immediately notify Utility in writing
if it becomes aware of the possibility of any misuse or misappropriation of the (T)
Confidential Information by CCA or any of its employees or representatives. (T)
However, nothing in this Agreement shall obligate Utility to monitor or enforce
CCA's compliance with the terms of this Agreement.
Form No. 14-769 7/2015
Page 3 of 6
7. CCA shall comply with the consumer protections and requirements concerning (N)
subsequent disclosure and use of Confidential Information pursuant to CPUC (N)
Decision No. 12-08-045. (N)
8. CCA acknowledges that disclosure or misappropriation of any Confidential (T)
Information could cause irreparable harm to Utility and/or Utility Customers,
the amount of which may be difficult to assess. Accordingly, CCA hereby (T)
confirms that Utility shall be entitled to apply to a court of competent (T)
jurisdiction or the CPUC for an injunction, specific performance or such other
relief (without posting bond) as may be appropriate in the event of improper
disclosure or misuse of its Confidential Information by CCA or its employees
or representatives. Such right shall, however, be construed to be in addition (T)
to any other remedies available to Utility, in law or equity.
9. In addition to all other remedies, CCA shall indemnify and hold harmless (T)
Utility, its affiliates, subsidiaries, parent company, officers, employees, or
agents from and against and claims, actions, suits, liabilities, damages,
losses, expenses and costs (including reasonable attorneys' fees, costs and
disbursements) attributable to actions or non -actions of CCA and/or its
employees and/or its representatives in connection with the use or disclosure
of Confidential Information.
10. If, at any time, CCA ceases its investigation, pursuit or implementation of
community choice aggregation pursuant to PU Code Section 366.2 et seq.,
CCA shall promptly return or destroy (with written notice to Utility itemizing the
materials destroyed) all Confidential Information then in its possession at the
request of Utility. Notwithstanding the foregoing, the nondisclosure obligations
of this Agreement shall survive any termination of this Agreement. (T)
11. This Agreement shall be binding on and inure to the benefit of the successors
and permitted assigns of the Parties hereto. This Agreement shall not be
assigned, however, without the prior written consent of the non -assigning
Party, which consent may be withheld due to the confidential nature of the
information, data and materials covered. (T)
12. This Agreement sets forth the entire understanding of the Parties with respect
to the subject matter hereof, and supersedes all prior discussions,
negotiations, understandings, communications, correspondence and
representations, whether oral or written. This Agreement shall not be
amended, modified or waived except by an instrument in writing, signed by
both Parties, and, specifically, shall not be modified or waived by course of
performance, course of dealing or usage of trade. Any waiver of a right under
this Agreement shall be in writing, but no such writing shall be deemed a
subsequent waiver of that right, or any other right or remedy.
Form No. 14-769 7/2015
Page 4 of 6
13. This Agreement shall be interpreted and enforced in accordance with the laws (T)
of the State of California, without reference to its principles on conflicts of
laws.
14. This Agreement shall, at all times, be subject to such changes or modifications (T)
by the CPUC as it may from time to time direct in the exercise of its
jurisdiction.
IN WITNESS WHEREOF, the authorized representatives of the Parties have executed this
Agreement as of the Effective Date.
SOUTHERN CALIFORNIA EDISON COMPANY
BY:
TITLE:
[CCA name]
BY:
TITLE:
Form No. 14-769 7/2015
Page 5 of 6
EXHIBIT A
NON -DISCLOSURE AGREEMENT
FOR CCA EMPLOYEES OR REPRESENTATIVES
declare under penalty of perjury that
(1) 1 am employed as ..... ...... (title) at
employer and address); and
(2) 1 have personally reviewed the attached COMMUNITY CHOICE AGGREGATOR NOW
DISCLOSURE AGREEMENT relating to disclosure and use of Confidential Information (as
defined therein) and I agree to be bound by its provisions.
Signed:
Print Narne:
Dated:
Form No. 14-769 7/2015
Page 6 of 6
ATTACHMENT #2
Southern California Edison Community Choice Aggregator
Service Declaration (Form 14-770)
�j"' 111HIIINC111111IN14
EDNSON
°~~~~~~"~^ ~io~ ieEdimun Revised Cal. PUC Sheet No. 49644-E
Rosemead, California (U 338-E) Cancelling Original Cal. PUC Sheet No. 37970-E**
(To bainserted byutility)
Advice 2705-E
Decision
105
COMMUNITY CHOICE AGGREGATION
SERVICE DECLARATION
Form 14-770
Issued by
Vice President
(To beinserted byCal. PUC)
Date Filed Mar 2, 2012
Effective Mav 5 2012
Resolution
DECLA ATION BY MAYORn OR CHIEF COUNTY ADMINISTRATOR"�mRECARDING'
,wl UIT O IMPLEMENTATION �1"� � NTATII N..._!��I� COMMUNITY ('II.I 1.,E AG O
SERVICE
I,
[name], state as follows:
1. I am the mayor or chief administrator and authorized to make this (T)
declaration on behalf of ._.... IT._...._.. _........._........ [name of city, county or
other entity(ies) that may become a community choice aggregator as defined in
Public Utilities Code Section 331.1]. (T)
(D)
2. I understand that all of the confidential information provided by
Southern California Edison Company to ., _......,,,,, (entity named
above) is subject to the terms and conditions of the Nondisclosure Agreement
between these two entities and is provided for the sole purpose of enabling
.... mm mmm (entity named above) to investigate, pursue or implement (T)
community choice aggregation under Section 366.2 of the California Public (T)
Utilities Code.
I declare under penalty of perjury under the laws of the State of California (T)
that the foregoing is true and correct. Executed this day of _.._
. ..,, at, .... .........-4 (city, state).
[signature]
Rev 3/12 Form 14-770
ATTACHMENT #3
California Choice Energy Authority
Professional Services Agreement
AGREEMENT FOR CONSULTING SERVICES
THIS AGREEMENT FOR CONSULTING SERVICES ("Agreement") is made and entered into
as of March 7, 2018, by and between the City of Baldwin Park, a California municipal corporation ("City"),
and the California Choice Energy Authority, a public entity created pursuant to the Joint Exercise of Powers
Act (Cal. Gov't. Code § 6500 et seq.) ("CCEA") (City and CCEA are individually referred to as "Party" and
collectively "Parties").
RECITALS
WHEREAS, City desires to be a Community Choice Aggregator ("CCA"), as defined in Section 331.1
of the California Public Utilities Code, to provide energy to its residents and businesses; and
WHEREAS, City desires that CCEA undertake certain implementation support services; and
WHEREAS, CCEA desires to facilitate access to the professional, technical and other knowledge and
expertise of certain CCEA members, their employees, contractors and/or consultants in connection with the
formation of the City's CCA.
NOW, THEREFORE, the Parties agree as follows:
1. Recitals. The recitals set forth above are true and correct and are hereby incorporated into this
Agreement by reference, as though set forth in full herein.
2. Description ation of Work. CCEA shall perform or facilitate performance of the services
("Services") set forth in the "Scope of Services and Payment Schedule" attached hereto as Exhibit "A" and
incorporated herein by this reference ("Scope of Services").
3. Obligations of City. City shall pay to CCEA an amount not to exceed $63,000 for and in
consideration of CCEA's performance of the Services. City shall pay CCEA within thirty (30) days of CCEA
submitting an invoice to City.
4. Obli-►ations of CCEA. CCEA shall perform or facilitate performance of the Services.
CCEA's Board of Directors, or its designee, shall determine which CCEA employee(s), contractors and/or
consultants shall perform the Services.
5. 'EffectiveDate. This Agreement shall become effective and binding upon the Parties at such
time as all of the signatories hereto have signed the original or a counterpart original of this Agreement
("Effective Date").
6. Terni Tern'lination. The term of this Agreement shall commence as of the Effective Date
and expire upon completion of and final payment for the Services, or upon the earlier termination of this
Agreement as set forth herein. Either Party may terminate this Agreement at any time without cause by giving
thirty (30) days written notice to the other Party of such termination and specifying the effective date thereof.
In the event of termination of this Agreement, CCEA shall be paid on a prorated basis for Services completed.
7. laadeninificatiott.
a. City agrees to indemnify, defend and hold harmless CCEA, its board of directors,
officers, employees, members, consultants and members' employees, contractors and/or consultants from and
against any and all claims, demands, actions, losses, damage, injuries, and liability, director indirect (including
any and all costs of investigation and defense, settlement and awards, and attorney's fees, in connection
therewith), based or asserted upon any alleged negligent or willful misconduct of City, its officers, employees,
agents or representatives, arising out of or in any way relating to this Agreement.
b. CCEA agrees to indemnify, defend and hold harmless City from and against any and
all claims, demands, actions, losses, damage, injuries, and liability, direct or indirect (including any and all
costs of investigation and defense, settlement and awards, and attorney's fees, in connection therewith), based
or asserted upon any alleged negligent or willful misconduct of CCEA arising out of or in any way relating to
this Agreement or performance of the Services.
8. Lorce Mu '. Notwithstanding the provisions of this section, CCEA shall not be responsible
for damages or be in default or deemed to be in default by reason of delay caused by strikes, lockouts, accidents,
or acts of God, or the failure of City to furnish timely information or to approve or disapprove CCEA's work
promptly, or by reason of delay or faulty performance by City, its contractors, governmental agencies, or
Southern California Edison, or by reason of any other delays beyond CCEA's control, or for which CCEA is
without fault.
9. All reports, studies and other documents that are prepared by
CCEA, its employees, contractors and/or consultants in the course of performing the Services required by this
Agreement, and are specific to City's CCA, shall be the property of City upon City satisfying all payment
obligations imposed but this Agreement.
10. Data Provided to 1:".:E.A. City shall provide to CCEA all data, including reports, records and
other information, in City's possession, custody or control, which is reasonably requested by CCEA and which
is required to facilitate the timely performance of the Services.
11.
Insurance Reg uirernents.
a. Prior to CCEA's commencement of any Services, CCEA, at CCEA's own cost and
expense, shall procure and maintain, for the duration of this Agreement, the following insurance policies:
i. General Liability Coverage. CCEA shall maintain commercial general
liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence, and two million
dollars ($2,000,000) in the aggregate, for bodily injury, personal injury and property damage. CCEA shall
provide insurance on an occurrence, not claims -made basis.
ii. Automobile Liability Coverage. CCEA shall maintain commercial automobile
liability insurance covering bodily injury, personal injury and property damage for all activities of the CCEA
arising out or of in connection with the Services, including coverage for owned, hired and non -owned vehicles,
in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence, and
one million dollars (1,000,000) in the aggregate.
b. As of the execution of this Agreement, City has reviewed the coverages secured by
CCEA from Special District Risk Management Authority and has determined such coverages to be satisfactory
to City. CCEA agrees to ensure that the most current certification of coverage is on file with the City at all
times during the term of this Agreement.
12. ��t���leILendlent Contractor's Status of CCEA. CCEA shall at all times during the term of this
Agreement remain, as to City, a wholly independent contractor and shall perform the services described in this
FA
Agreement as an independent contractor and further, hereby waives any claims for any compensation or
benefits afforded to City employees and not to independent contractors. Neither City nor any of its agents shall
have control over the conduct of CCEA or any of CCEA's employees or agents, except as herein set forth.
Nothing contained in this Agreement shall be deemed, construed or represented by City or CCEA or by any
third person to create the relationship of principal and agent and CCEA shall not, at any time, or in any manner,
represent that it or any of its agents or employees are in any manner agents or employees of City. CCEA shall
have no authority, expressed or implied, to act on behalf of City in any capacity whatsoever as an agent, nor
shall CCEA have any authority, expressed or implied, to bind City to any obligation whatsoever.
13. Professional Abilit: of CC I��Aµ Warl,�ant;� l aamiliai•ity witli Work; Pea niits and Licenses.
a. CCEA warrants that all Services will be performed in a competent, professional and
satisfactory manner in accordance with the standards prevalent in the industry for such services.
b. By executing this Agreement, CCEA warrants that it has thoroughly investigated and
considered the work to be performed, investigated the issues regarding the Scope of Services and carefully
considered how the work should be performed.
C. CCEA represents that it has obtained and will maintain at all times during the term of
this Agreement all professional and/or business licenses, certifications and/or permits necessary for performing
the services described in this Agreement. The Parties agree that CCEA shall not be required to obtain a City
business license.
14. Notices. Any notice or communication required or permitted under this Agreement shall be
sufficiently given if delivered in person or by certified mail, return receipt requested, and addressed as listed
below. All notices required by this Agreement are effective on the day of receipt, unless otherwise indicated
herein.
CCEA: Mark Bozigian, Executive Director
California Choice Energy Authority
c/o City of Lancaster
44933 North Fern Avenue
Lancaster, California 93534
City: Shannon Yauchzee, Chief Executive Officer
City of Baldwin Park
14403 E. Pacific Avenue
Baldwin Park, CA 91706
15. Resolution ol'' htisuies. Disputes regarding the interpretation or application of any provision
of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between
the Parties.
16. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings,
photographs, descriptions, computer program data, input record data, written information, and other documents
and data either created by or provided to CCEA in connection with the performance of this Agreement shall
be held confidential by CCEA to the maximum extent permitted by law. Except to the extent that such
information constitutes a public record pursuant to the California Public Records Act, such materials shall not,
without prior written consent of City, be used by CCEA for any purposes other than the performance of the
Services under this Agreement, nor shall such materials be disclosed to any person or entity not connected
with the performance of the Services. Nothing furnished to CCEA which is otherwise known to CCEA or is
generally known, or has become known, to the related industry shall be deemed confidential. CCEA shall not
use City's insignia or photographs relating to the project for which CCEA's Services are rendered without
City's prior written consent.
17.CCEA's-'Books, and Records. CCEA shall maintain all documents and records which
demonstrate performance under this Agreement for a minimum of three years, or for any longer period required
by law, from the date of termination or completion of this Agreement. Any records or documents required to
be maintained pursuant to this Agreement shall be made available for inspection or audit, at reasonable times
during regular business hours, upon written request by City's City Manager, City Attorney, City Auditor or a
designated representative of these officers. Copies of such documents shall be provided to City for inspection
at City's address indicated for receipt of notices in this Agreement when it is practical to do so. Otherwise,
unless an alternative is mutually agreed upon, the records shall be available at CCEA's address indicated for
receipt of notices in this Agreement.
18. Severability. If any provisions of this Agreement is held to be invalid or unenforceable for
any reason, the remaining provisions will continue to be valid and enforceable. If a court finds that any
provision of this Agreement is invalid or unenforceable, but that by limiting such provision it would become
valid and enforceable, then such provision will be deemed to be written, construed, and enforced as so limited.
19. Amendment. Any amendment, modification, or variation from the terms of this Agreement
shall be in writing and shall be effective only upon mutual written approval by the Parties.
20. Waiver. No waiver of any provision of this Agreement shall be binding, unless executed in
writing by the party making the waiver. No waiver of any provision of this Agreement shall be deemed, or
shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a
continuing or subsequent waiver of the same provision. Failure of either party to enforce any provision of this
Agreement shall not constitute a waiver of the right to compel enforcement of the remaining provisions of this
Agreement.
21. Governing :Law and Venue. This Agreement shall be construed in accordance with the laws
of the State of California. All proceedings involving disputes over the terms, provisions, covenants or
conditions contained in this Agreement and all proceedings involving any enforcement action related to this
Agreement shall be initiated and conducted in the applicable court or forum in Los Angeles County, California.
22. Litigation Expenses and Attorile s Fees. In the event any action, suit or proceeding is
brought for the enforcement of, or the declaration of any right or obligation pursuant to this Agreement or as
a result of any alleged breach of any provision of this Agreement, the prevailing party in such suit or proceeding
shall be entitled to recover its costs and expenses, including reasonable attorney's fees, from the losing party,
and any judgment or decree rendered in such a proceeding shall include an award thereof.
23. Entire Axre*,Tll ell t. This Agreement supersedes any and all other agreements, either oral
or written, between the Parties with respect to the subject matter of this Agreement. This Agreement contains
all of the covenants and agreements between the Parties with respect to the subject matter of this Agreement,
and each Party to this Agreement acknowledges that no representations, inducements, promises, or agreements
have been made by or on behalf of any Party except those covenants and agreements embodied in this
Agreement. No agreement, statement, or promise not contained in this Agreement shall be valid or binding.
4
24. loon-:Uabilitv of ffocco�s and Enx oloo ees. No officer or employee of CCEA or City shall be
personally liable in the event of any default or breach of the terms of this Agreement.
25. Captions and I Icadin s. The captions and headings contained in this Agreement are provided
for identification purposes only and shall not be interpreted to limit or define the content of the provisions
described under the respective caption or heading.
26. L'01111tCl- arts. This Agreement may be executed in counterparts by each of the Parties. Each
such counterpart shall constitute an original and all such counterparts so executed shall constitute one
Agreement, binding upon the Parties, notwithstanding that all of the Parties are or may not be a signatory to
the original or the same counterpart. Each counterpart shall have the same force and effect as if all such
signatures were contained in one instrument. A facsimile copy shall be considered an original for the purposes
of this Agreement. Facsimile or e-mail transmissions shall be deemed effective as originals.
27. No Third I'"art T Beroeficiaries. The Parties do not intend the benefits of this Agreement to
inure to any third party, nor shall any provision of this Agreement be so construed.
28. Ansi annient and Snbcoonfil ingw
a. The experience, knowledge, capability and reputation of CCEA, its principals and
employees were a substantial inducement for City to enter into this Agreement. Assignments of any or all
rights, duties or obligations of CCEA under this Agreement will be permitted only with the written consent of
City.
b. CCEA shall not subcontract any portion of the work to be performed under this
Agreement without the written consent of City. If City consents to such subcontract, CCEA shall be fully
responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any
contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to
pay or to see to the payment of any monies due to any such subcontractor other than as required by law. City
expressly acknowledges that (i) CCEA is staffed by employees of the City of Lancaster, (ii) CCEA contracts
with Pacific Energy Advisors for compiling data, load forecasting and preparation of pro formas and (iii)
CCEA contracts with Bayshore Consulting Group Inc. for the preparation of implementation plans. City
hereby expressly consents to performance of the Services pursuant to this Agreement by the persons and/or
entities identified in the immediately preceding sentence.
29. I o ooaci °oal Ike ao cscatotives.
a. Jason Caudle is designated as CCEA's principal representative ("CCEA Principal
Representative") and is the person responsible for undertaking, managing and supervising performance of the
Services. CCEA Principal Representative's experience, knowledge, capability and reputation are a substantial
inducement for City to enter into this Agreement, and as such, for the purposes of performing the Services, the
duties of CCEA Principal Representative shall not be reassigned, without express written consent of both
Parties.
b. Shannon Yauchzee, Chief Executive Officer, shall be City's principal representative
("City Principal Representative") for purposes of communicating with CCEA on any matter associated with
the performance of the Services set forth in this Agreement.
30. Ll entations of Parties and Persons:L+ cc,ntin A oweernenf;. Each Party hereby
represents that all necessary and appropriate actions of its governing body have been taken to make this
Agreement a binding obligation. Each person executing this Agreement warrants that he or she is duly
authorized to execute this Agreement on behalf of and bind the Party he or she purports to represent.
[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
2
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed and attested by
their respective officers thereunto duly authorized.
CITY:
Dated:... ,.._..,......... a.
City of Baldwin Park
Baldwin Park, CA
ATTEST:
Alejandra Avila, City Clerk
APPROVED AS TO FORM:
Robert Tafoya, City Attorney
Manual Lozano, Mayor
CCEA:
Dated: CALIFORNIA CHOICE ENERGY AUTHORITY, a
California joint powers authority
ATTEST:
CCEA Secretary
APPROVED AS TO FORM:
CCEA General Counsel
Mark Bozigian, Executive Director
7
EXHIBIT "A"
SCOPE OF SERVICES AND PAYMENT SCHEDULE
Load Forecasting, Data Analysis, and Pro -forma Development $33,000
Aggregate load data requested from SCE. Once in receipt of the load data, a third party consultant, Pacific Energy
Advisors (PEA), will provide the technical expertise to analyze the data, determine a load profile, estimate total
usage, compare that to current market conditions, and prepare a pro -forma. Note that this is the initial pro -forma to
submit in the Implementation Plan and only provides an estimate. The CCA cannot get the detailed load data from
SCE until the Implementation Plan is certified by the CPUC.
Preparation of the Implementation Plan, Ordinance and Statement of Intent to Form a CCA $20,000
An Implementation Plan and Ordinance must be prepared and adopted declaring a city's intent to form a CCA. This
is a relatively straightforward process and does not commit Baldwin Park to any risk. The Implementation Plan
will identify specific duties, address how Baldwin Park will interface with consultants and other third parties, and
develop organizational structures which outline the operational functions and duties. This phase also includes
incorporating and synthesizing all information created and obtained, and preparing the final Implementation Plan
to be reviewed and approved by your City Council and thereafter submitted to the CPUC. Again, note that when
approved, Baldwin Park still has no obligation to procure, sell or deliver energy.
As with all Ordinances, it requires a public hearing with two readings. The ordinance is non-specific to the price,
terms and operations of the CCA. Proposal includes attendance at meetings with staff, City Council Study Sessions
and City Council meetings as needed for a successful outcome.
Administrative Support $10,000
CCEA staff support throughout the formation process including interfacing with Southern California Edison, Public
Utilities Commission and technical consultants, coordination of meetings with staff and City Council, maintaining
project schedule and ensuring that all deliverables are met according to CCA launch timeline.
Total Costs for Formation Work..................................................................... $63,000.00
ATTACHMENT #4
Luskin Study (aka, UCLA Report)
LICLA Luskin qchonlofNiblic A
Luskin
Center
Table of Contents
EXECUTIVESUMMARY ....................»,......»».....».,.......... ,.,,...... ............. ...... __ 3
EvaluativeCriteria............................»,.»....,..............,.,,„„,.,».».,.......,,.,»»...... 3
Overarching Considerations„.............».,.,»...,.............,.,,..,.»......,..,,.,..,.....4
An Assessment of the Options.................................................................... 5
CHAPTER1: INTRODUCTION...».............a...,..,..,,..........,,......,...,..,,,.,..........».,..... 7
CHAPTER 2: STATUS OF EACH OPTION...... ......................».»......, 10
2.1 Overview ................. ......... ................ ............ ,....,,....»,...,..... .... ....,*.,»... 10
2.2 Timelines and Operational Readiness .......».».. ......................»..,,. 13
2.3 Start and Termination Processes............................................................ 14
CHAPTER3: GOVERNANCE ............................ ....... ..... _....... ,. ......,..,,........ 16
3.1 Decision -Making Process............................................................».»»...».., 16
3.2 Reflecting Local Preferences ...................... ,,.............. .......... _ ....,,,,..»..... 20
CHAPTER 4: ENERGY PROCUREMENT................................................... .»,..» 22
4.1 Power Content and Rate Comparison..,....,,,,,.r......... .,.»............... 22
4.2 Category 3 Renewable Energy Certificates .................. »,»»»,,,....... 24
4.3 Exploring the 100% Renewable Option .................................»,....,.,,....,... 25
4.4 Energy Services and Third -Party Contracts—....., ... <.,».............................. 26
CHAPTER 5: ECONOMICS AND FINANCE..,.,»...»...»......................................»,..» 31
5.1 Startup Costs.. ... ».....»,........ ...........................................................*...,,.31
5.2 Economies of Scale in Operating Costs ..,.».......».,..» .................................. 33
5.3 Local Program Financing ............ .............»...,.,,,..,,„».,»..,....»..,»»,,,,,,......».35
CHAPTER 6: FUTURE CHALLENGES .................... ............. ...,...,,,,,...,»., 37
6.1 Legislative Risks.,................»..........................,,,,,,.......,..,,..,.,,,,.,»,. 37
6.2 Regulatory Risks: PCIA......................................................................... 39
6.3 Market Force Risks.....,.„.,.,....,M„».».,..»............................»....»,,,,,......,,,... 41
CHAPTER7: CONCLUSION .... z».............».,,......,....,»,....,,,..,.».,.,...........»».,».,,... 46
1
AUTHORSH111113,
UCLA Luskin Center for Innovation
Dr. J.R. DeShazo, principal investigator, co-author, and center director;
Julien Gattaciecca, co-author and project manager; and
Kelly Trumbull, co-author and researcher
We would like to thank Garrett Wong and Ariana Vito of the City of Santa Monica for
commissioning this report. We also wish to acknowledge contributions from staff with
the three community choice aggregator alternatives focused on in this report.
Specifically, the following dedicated individuals generously contributed their time to
review the report and provide data and information essential to our analysis: Gary
Gero and Bill Carnahan from Los Angeles Community Choice Energy (LACCE) along
with LACCE consultants Gary Saleba and Anne Falcon from EES Consulting; Samuel
Golding from Community Choice Partners, representing South Bay Clean Power; and
Patti Garibay and Barbara Boswell from California Choice Energy Authority (CCEA)
along with CCEA consultants John Dalessi and Brian Goldstein from Pacific Energy
Advisors Inc. We also thank representatives from existing CCAs, including Katherine
Hernandez from Pico Rivera Innovative Municipal Energy, and Amy Butte, member of
the Santa Monica Task Force.
Finally, we would like to thank our colleagues at the Luskin Center for Innovation:
Colleen Callahan for reviewing and editing the report, and Christian Zarate for the
report design and layout.
IIIDISCLAIME 11
The UCLA Luskin Center for Innovation appreciates the contributions of the
aforementioned individuals. This paper, however, does not necessarily reflect their
views nor is an endorsement of its findings. Any errors are those of the authors.
F01111-1 MOIREI riON
Contact: ,aatac_dee l_uskin.ucla.edu or.ktrumballcuiuk�g�wacNa ...s..
UCLA Luskin Center for Innovation: , w v,,inr ovei.:No w . k muc.la _edLI.
December 2017 by the Regents of the University of California, Los Angeles. All
rights reserved. Printed in the United States.
iii
l
Community choice aggregators (CCAs) are a new type of retail electricity provider
that allows cities or counties to make decisions about what kinds of energy resources
in which to invest in for themselves rather than relying on traditional investor-owned
utilities. Since 2010, California communities have established nine CCAs. Additionally,
over a dozen communities are actively exploring CCA options. Multiple CCA models
have arisen out of this rapid growth.
The City of Santa Monica commissioned this report by the UCLA Luskin Center for
Innovation as an analysis of the following three CCA options that the City is
considering:
Join Los Angeles Community Choice Energy (LACCE), a Los Angeles County-
wide CCA composed of all unincorporated areas and any city that wishes to
join a larger, regional CCA effort;
Initiate South Bay Clean Power (SBCP), a CCA designed for a group of South
Bay and Westside Cities; or
Create a single -city CCA through the services of California Choice Energy
Authority (CCEA), which pools services for multiple single -city CCAs.
Despite the Santa Monica focus of this report, the analysis may be relevant to other
cities exploring similar options. For readers less familiar with CCAs, their status in
California, and the opportunities and challenges they face, an earlier report by the
UCLA Luskin Center for Innovation could provide a helpful introduction; see footnote.'
Evaluative Criteria
As a progressive community, the City of Santa Monica has ambitious environmental
goals that involve decarbonization, green electricity, and local energy programs such
as distributed energy generation, battery storage, electric vehicles, charging stations,
energy efficiency, and demand response programs.
With this in mind, the UCLA Luskin Center for Innovation compared all three CCA
options using the following evaluative criteria that reflect the City's goals:
Which CCA structure gives the most authority to Santa Monica to make
decisions to achieve its environmental goals?
Which option provides the most resilient structure to protect against future
legislative, regulatory, and competition risks?
Which option offers the greatest economies of scale that would support future
opportunities?
' UCLA Luskin Center for Innovation (2017), The Promises and Challenges of Community Choice Aggregation in
California.
california-0
K
Overarching Considerations
The UCLA Luskin Center for Innovation identifies the following set of major
considerations and tradeoffs to assist Santa Monica in its decision-making process.
Operational Readiness
An important practical consideration is the operational readiness associated with each
option. LACCE is operationally ready and plans to launch in February 2018. SBCP is
at an earlier, conceptual stage and will require significant effort and resources to
become operational. CCEA recently provided Santa Monica with its feasibility study,
the first step that would allow Santa Monica to form a single -city CCA through CCEA.
Santa Monica could possibly launch its CCA in July 2018, provided some staff time
and upfront costs from the City.
Autonomy versus Economies of Scale
Generally, an individual city's vote share will reduce as more members join their CCA.
Chapter 2 of this report analyzes the potential dilution of Santa Monica's vote under
different membership scenarios for LACCE and SBCP. Although LACCE members differ
in size, all decisions will need a majority to pass and no one member could overturn
any decision made by a simple majority. Weighted votes are unlikely based on the
experience of existing multi -member CCAs, which tend to have very collaborative
decision-making processes with ample time for discussion prior to a vote.
Alternatively, larger CCAs do benefit from economies of scale in operating costs, as
illustrated in Chapter 3. Therefore, Santa Monica may consider the tradeoffs between
lower amounts of direct influence versus greater cost competitiveness. Yet economies
of scale and autonomy are not necessarily mutually exclusive. Much will depend on
the design and policies set by the CCA. Finally, larger CCA options could offer Santa
Monica the ability to form coalitions with other likeminded member cities and
influence the strategy and direction of the entire CCA.
Market Competitiveness and Resiliency
Chapter 6 of this report discusses specific regulatory, legislative, and market risks
that CCAs may face in the future. We compare each option's risk management
strategies and put them in perspective with comments we received from several
industry specialists. General recommendations by each entity typically include
establishing rate stabilization funds, paying off loans quickly, and actively
participating with other CCAs in regulatory and legislative discussion at the state
level.
Planning ahead to mitigate risks is critical in an increasingly competitive electricity
retail market. Our discussions with industry experts have emphasized the importance
of a CCA achieving financial solvency as quickly as possible. From this financial
perspective, there are potential benefits of being a member of a larger CCA. With a
El
likely greater competition and a more challenging energy market in the future, energy
industry experts believe that being part of a larger CCA can offer competitive
advantages when it comes to financing, contracting, and long-term energy
procurement.
Advanced Technical and Managerial Capacities
Industry experts also recommend that Santa Monica consider the technical and
managerial capacities of staff, consultants and vendors associated with each option,
and their ability to integrate new, innovative strategies. An example of an innovative
strategy is the horizontal integration of energy services for more efficient risk
management, as recommended by the SBCP draft business plan. Since this type of
advanced capacities is a recent development among CCAs, we have not yet been able
to be evaluate costs and benefits in practice. However, we describe the importance
of new capacities and include some suggestions from industry experts.
An Assessment of the Options
The following is our summarized assessment of Santa Monica's three options.
Los Angeles Community Choice Energy will be a relatively large CCA with member
cities across Los Angeles County. This may mean less influence for Santa Monica, in
terms of its direct vote. However, this option could also provide the City with the
greatest economies of scale and potential financial stability. LACCE's large size and
associated financial capabilities probably best position Santa Monica to meet
ambitious renewable energy and other environmental goals by avoiding long-term
risks. Its county -wide membership also offers member cities the opportunity to
collaborate, share resources, and potentially amplify their impact at local, regional,
and state levels. As potentially the largest CCA in California, LACCE could have a
strong voice on important legislative and regulatory discussions that lay ahead.
South Bay Clean Power has become more a set of recommendations than an
operationally ready option. SBCP's business plan includes innovative, sophisticated
strategies for a next generation CCA, which others outside of SBCP could adopt. With
no other currently committed members (some of the cities included in its feasibility
study have since joined LACCE), SBCP would very likely be smaller than LACCE. This
means that Santa Monica could have greater influence in decisions made by this CCA
compared to LACCE, but would benefit from fewer economies of scale. In order to
pursue this option Santa Monica may have to take the lead in creating it.
California Choice Energy Authority's business model allows for members cities to
have full autonomy over many important decisions such as rates, power mixes and
local program investments. The City would also have to approve any long-term
energy procurement contracts. However, some uncertainty remains regarding the
amount of power the City would have over decisions taken by the CCEA's board
regarding the approval of new members and the choice of third -party contractors for
9
energy procurement, scheduling operations, and data management. While CCEA staff
have pledged to do their best to reflect the City's policy decisions and environmental
goals, it may not be realistic to expect CCEA to change its approach to energy
procurement and services based on one individual member's request. Additionally,
Santa Monica would likely not benefit from the economies of scale offered by a
greater CCA.
2
r
ME
� ' i'Q y
The proliferation of CCAs across California has been exponential. As the figure below
demonstrates, the state went from one CCA launch per year in 2014 and 2015, to
two CCAs launches in 2016, four in 2017, and an expected eight in 2018. With the
successful track record and differing business models of existing CCAs, municipalities
now have the choice between several CCA alternatives.
Figure 1. Timeline of CCA Lunches
SCP CPSF SVCE RCEA 8?
MCE LCE PCE AVCE PRIME
fjga,rL� : Figure made by the UCLA Luskin Center for Innovation. The above acronyms from /eft to
right are defined as follows; MCE, Marin Clean Energy; SCP, Sonoma Clean Power, LCE, Lancaster Choice
Energy; CPSF, Clean Power San Francisco; PCE, Peninsula Clean Energy; SVCS, Silicon Valley Clean
Energy; AVCE, Apple Valley Choice Energy; RCEA, Redwood Coast Energy Authority; and PRIME, Pico
Rivera Innovative Municipal Energy.
As each community has unique local needs and preferences, there is no CCA design
that is universally ideal for every city and county across the state. With multiple
proven cases of successful CCAs, the City of Santa Monica is naturally questioning
which of the three available CCA options to pursue for the benefit of their residents:
Join Los Angeles Community Choice Energy (LACCE), a Los Angeles County-
wide CCA composed of all unincorporated areas and any city that wishes to
join a larger, regional CCA effort;
Initiate South Bay Clean Power (SBCP), a CCA designed for a group of cites in
the South Bay and Westside sub -regions of Los Angeles County; or
Create a single -city CCA through the California Choice Energy Authority
(CCEA), which pools services for multiple single -city CCAs.
Currently, Santa Monica (and most of the rest of Los Angeles County) receives
electricity service from Southern California Edison (SCE), an investor-owned utility.
Regardless of which CCA option Santa Monica chooses, they would continue to receive
7
transmission, delivery, and billing services from SCE. A CCA gives Santa Monica the
opportunity to buy energy on behalf of its residents and, as a non-profit, to reinvest
revenues from the program back into the community.
Santa Monica has goals to achieve the highest percentage of renewables as soon as
possible and to utilize the CCA's position and funds to support decarbonization and
local energy programs such as distributed energy generation, battery storage
systems, energy efficiency, demand response programs, and the electrification of its
transportation system. Santa Monica has already specified a variety of environmental
targets including:
• Installing 300 public electric vehicle charging stations by 2022;
• Reducing energy use in existing buildings by 50% by 2035;
Implementing a Community Energy Challenge program by 2035;
And achieving carbon neutrality potentially by 2050.
This report evaluates the potential risks and benefits of the options, including how
each could help Santa Monica achieve its stated goals, maintain a leadership role in
the governance of the CCA, and minimize financial risks. In order to conduct this
analysis for the City of Santa Monica, researchers with the UCLA Luskin Center for
Innovation reviewed all relevant documents available and interviewed stakeholders
and representatives of the three CCA options, as well as their consultants. We
compared their recommendations, financial strategies and business plans, and
discussed key elements with staff of existing CCAs as well as industry experts in
energy procurement, regulatory and legal affairs, data management and billing.
Chapter 2 provides the status and operational readiness of each option, the launch
timelines, and the start and termination processes of each option.
Chapter 3 discusses which CCA governance best provides Santa Monica with decision-
making autonomy to achieve its environmental goals and better reflects its local
preferences. We provide an analysis of Santa Monica's weighted vote share based on
different membership scenarios.
Chapter 4 examines the energy procurement strategy suggested by each option.
While many decisions regarding power procurement have yet to be made by each
option, we look at their estimated power content and forecasted rates. This report
also looks at the energy policies suggested, including the use of unbundled
Renewable Energy Certificates (Category 3), as well as the opportunity to enroll all
of the City's customers into the 100% renewable product.
Chapter 5 assesses how each option may impact Santa Monica's financial obligations
in regard to startup and operating costs. We also compare each option's financial
strategy with existing CCAs' financial reports to quantify the economies of scale.
Finally, we look at each option's suggestions to support and finance the
implementation of local energy programs.
As it is important to consider the CCA's ability to provide benefits in the long term,
chapter 6 identifies possible future legislative, regulatory, and market force risks that
could decrease CCAs' competitiveness, and compares each option's mitigation
strategies.
We conclude by summarizing the strengths and tradeoffs of each option.
2
Los Angeles Community Choice Energy
A motion by Supervisors Knabe and Kuehl in 2015 initiated the creation of Los
Angeles Community Choice Energy (LACCE). The County Office of Sustainability,
within the Los Angeles County Internal Services Department, took the lead in
developing this CCA and now has a leading role in the implementation of this CCA.
LACCE is a joint powers authority (JPA) composed of member cities and the
unincorporated areas of Los Angeles County. LACCE has published its business plan,
business plan update, implementation plan, and joint powers authority agreement.2
According to LACCE representatives, as of December 1, 2017 members include:
• Unincorporated Los Angeles County
• Alhambra
• Calabasas
• Carson
• Claremont
• Downey
• Rolling Hills Estates
• Sierra Madre
• South Pasadena
• West Hollywood
Three cities (Agoura Hills, Beverly Hills, and Culver City) have adopted the first
reading of the ordinance and have scheduled a second reading. Five other cities have
scheduled a first reading of the ordinance (Hawthorne, Manhattan Beach, Paramount,
Redondo Beach, and West Covina). At least seven other cities are considering joining
LACCE.
2LACCE (2016). "County of Los Angeles Community Choice Energy Business Plan."
II1 �"Jw I��aak,rr�ly JC'[;1.1�"_a:,a.,9lria,l6Nllyl fad tn; °'J SCI?pl i17 �u,J�wiu,�I.y.Tlf; LACCE (2017). "Los Angeles
Community Choice Energy Business Plan Update."
9alp;tr_1�u n,I'=y.&rv;i`Ilc�aa ,klrl�k,61iyl,N t iraYt� in11x;y�INpaa;'a1C1�Ip9t,1:, u�,.� .9�:1(, ; LACCE
(2017). "Los Angeles Community Choice Energy (LACCE) Community Choice Aggregation Implementation Plan and
Statement of Intent."
ipol',m-1srti ^ 4aut. . O. wy t#.` fir, rlr7 zbilr ZI�Ad t` 1.?I (1:wt'1i Il ra n 1+ I 'sr?01'9�Y; a l.'.� t 15 6'; LACCE. "Los
Angeles Community Choice Energy Authority Joint Powers Agreement."
'w!/'Mit/,! ua ar tlm¢alr1119�'° R -Li A1" w.� lf-14_
10
South Bay Clean Power
The non-profit organization South Bay Los Angeles 350 Climate Action Group initiated
the development of the South Bay Clean Power Initiative (SBCP) in 2014. SBCP is
designed to be a joint powers authority (]PA) formed of several South Bay and
Westside cities. SBCP proposes a "Regional JPA" be formed by multiple CCAs, which
would provide its members with the economic advantage of pooling energy services
while maintaining some autonomy. SBCP has published its draft business plan,
financial strategy, and draft joint powers authority agreement.3
14 cities passed resolutions to be included in the SBCP draft business plan :4
•
Beverly Hills
•
Carson
•
Culver City
•
Hermosa Beach
•
Lomita
•
Malibu
•
Manhattan Beach
•
Palos Verdes Estates
•
Rancho Palos Verdes
•
Redondo Beach
•
Rolling Hills Estates
•
Santa Monica
• Torrance
• West Hollywood
As of October 2017, two of those cities (Rolling Hills Estates and West Hollywood)
have since joined LACCE. Six of those cities are currently considering joining LACCE.
No cities have officially joined SBCP yet.
California Choice Energy Authority
The City of Lancaster's City Council established the California Choice Energy Authority
(CCEA) in 2012 as a joint powers authority (JPA) designed to support the formation
of other single -city CCAs. Forming a single -city CCA through CCEA is slightly different
than other single -city CCAs currently in existence in California such as Clean Power
San Francisco and the Town of Apple Valley. CCEA calls itself a "hybrid JPA", where
"SBUI (2017), South Bay Clean Povtir q Draft, , f US01eSs Plln
(�1(,a �C];!�.r if S13CP
(2017). T11iar7dal t,r t u y. r1. a; 1 E. I?.� <urrr w i�Y.Ylr,} a�� tts � Ig9u p.. ¢��u��2 17� tt k� r) f--_ -,:N
C11'" iuG� 9 jf; and SBCP', Draft IPA
17q:t1 i , k��� raa a� n :, ��tW kror y 11 :parr(l�,lm + got i l/fiYf9 1 c 65 ]1; ,,.ftc v 151 2W. f6 tt, u)u tr afk
4 South Bay Clean Power (2017). "Our Cities (it,i_ ids.h1,1Llyr).,<t�rvwexmqLa8a�i�+,y�1.� <+tG,
11
some decision-making autonomy is delegated to the city council of the participating
city while the JPA board is governed by the Lancaster City Council.5 Because CCEA
already exists, there are fewer steps required compared to initiating a new single -
city CCA. CCEA provided the City of Santa Monica with a draft feasibility study and
its JPA agreement in November 2017.6
Currently, CCEA has four members:
• Lancaster
Pico Rivera
0 San Jacinto
• Rancho Mirage
5 California Choice Energy Authority (2017). "About CCEA." tLUt .y(dJroi�,e;z ai.rlc,;iwl�aq�yw„�c�/�}t,
6 CCEA (2017). "City of Santa Monica. Community Choice Aggregation Technical Study; Summary of Results"; CCEA
(2012). "Joint Exercise of Powers Agreement Relating to the California Clean Energy Authority."
12
2.2 Timelines and Operational Readiness
LACCE is the most operationally ready option as it submitted its implementation plan
to the CPUC and is awaiting certification.' LACCE is expecting to begin serving all
county municipal accounts beginning in February 2018 (during what is referred to as
phase 1).8 All municipal, commercial, and industrial customers will be enrolled by
June 2018 (phase 2), with all remaining customers, including residential customers,
enrolled by December 2018 (phase 3).9
SBCP originally targeted a June 2018 launch date with a three-step phase-in.
Primarily non-residential customers (composing approximately 28% of the load) were
to be enrolled in June 2018 (phase 1). Residential customers (21% of the load) would
be enrolled in October 2018 (phase 2), with the remaining non-residential customers
(51% of the load) enrolled in June of 2019 (phase 3).10 Because no cities have
initiated SBCP yet, it has become more a set of recommendations than an
operationally ready option and it is unlikely that this CCA would be ready by its
original targeted launch date.
CCEA estimates that Santa Monica could launch a single -city CCA in July 2018, given
that Santa Monica initiates the necessary startup."
7 LACCE (2017). "LACCE Community Choice Aggregation Implementation Plan and Statement of Intent." Page 1.
8 LACCE (2017), "Regular Meeting of the Board of Directors of the Los Angeles Community Choice Energy
Authority."
i1.1_t I }e.S,?�xil.OYt.%li.,x�a I�t�iNity�N A,f„,rub..Jrydlcri"1u4:��@°�r,?CLin�...firr �tlapg";;UJ1r�rY� YcdC(.t„.
9 LACCE (2017). "LACCE Community Choice Aggregation Implementation Plan and Statement of Intent.” Page 15,
10 SBCP (2017). "Financial Strategy." Page 20.
11 CCEA (2017). "City of Santa Monica. Community Choice Aggregation Technical Study; Summary of Results."
Page 14,
13
The figure below illustrates the proposed implementation timeline of each option,
Figure 2. Implementation Timelines12
11-111111111 _e au .... -4 _ . * , , m
Business Plan Implementation Phase I 11I1haa-,u 2 PIloaw 3
Plan and lao.ao-d,I Launch Launch
Statement of
SBCP Intent
mia............................ 41 1. 1 _ ... *. r ... ..
Business Plan WlAen)entalHuin If^V�,larse 3
Plan and i arena 1 Phase �
`ai;,� enia, int at
i u`r to irr IC
CCEAa llk,�u1illlfit' ro�ru b^pr Ou°rcap�illaalaneat�atBaaorou.ullll
It+hang and s¢ nc,11l'o
wroatpi ni,ant of
V lbr,W
g.,:re rrot: The bold text indicates actions that have taken place as of the writing of this report and
the lighter texts indicate actions proposed by each option that have not taken place yet.
2.3 Start and Termination
Start Process
To officially join any of the CCA options, Santa Monica would need to adopt an
ordinance and execute the respective JPA agreement. If Santa Monica wishes to join
LACCE, the City Council would need to adopt an ordinance prior to the deadline
established by LACCE's JPA: December 27, 2017. While joining the CCA after that
date is possible, the exact fees and timeline associated with joining after that date
are uncertain at this time and would later be decided by LACCE's JPA board. The
formation of SBCP is contingent upon a city taking the lead in initiating this CCA.
SBCP's draft JPA agreement states that "at least three Initial Participants" need to
adopt an ordinance prior to the effective date of the JPA.13 As no cities to date have
taken the lead on initiating SBCP or guaranteeing the startup funding, the
responsibility of doing so would fall on Santa Monica. If Santa Monica wishes to form
12 Figure created by the Luskin Center for Innovation in November 2017. Timeline data from each entity's business
plan or feasibility study.
13 SBCP. "Draft JPA." Section 2.1.
14
a single -city CCA through CCEA, they would need to follow the six-month
implementation timeline for all necessary startup activities as advised by the
feasibility study.
Termination Process
LACCE and SBCP offer the ability to withdraw from the JPA similarly by giving six
months' notice. In the event that power contracts had been entered into on the City's
behalf, Santa Monica would be responsible for any costs incurred from the re -sale of
this excess contracted power. Such a policy is standard among existing CCAs in order
to prevent remaining customers from bearing the cost of departing cities. If too many
members terminate a JPA or if too many residents opt -out, the CCA may need to
mutually terminate and return customers to Southern California Edison (SCE).
Through CCEA, Santa Monica would not be able to exit the JPA until the expiration of
the longest power contract.14
While unlikely, there could be future political or financial changes that impact a
member city's ability or willingness to remain with a CCA. To date, no cities have left
or terminated CCAs in California.
14 CCEA. "First Amendment to the Joint Exercise of Powers Agreement Relating to the California Clean Energy
Authority." Section 12.
W.
111
! J '1114171 / N 1
Decision-Making3.1
Distribution of Power between Board Members and the ]PA
Each option offers Santa Monica varying levels of autonomy and involvement in the
decision-making process. All three options are governed by their respective Joint
Powers Authority (JPA) board. LACCE and SBCP's boards are composed of one voting
director from each member city or county. CCEA has a different approach where they
delegate full autonomy to members for most decisions such as but not limited to
rates, power mixes, and local energy programs. However, the JPA board is solely
composed of Lancaster City Councilmembers. Consequently, associate JPA members
do not have a right to vote on certain decisions that rest with the JPA board, including
the approval of new members.
The table below presents how decision-making power would be distributed between
the stakeholders that compose each CCA, and can be divided into three categories:
decisions made by the individual members autonomously; decisions made collectively
through votes by member cities; and decisions made independent of member cities.
Decisions made by
Rate setting
the individual
Default product
TBD by board
Programs
members
TBD by board
Power content
autonomously
�._
......,_._..._..
Default product .......
� .
Rate setting
• Rate setting
•Local programs
Decisions made
'Local programs Power content
•Power content
None
(the board members of the
collectively
'Power procurement
Power procurement
CCEA JPA are solely
through votes by
'Approving additional
.Default product
composed of the Lancaster
member cities
member cities
.Approving additional
City Council members)
Contracts with third -parties
member cities
. Contracts with third -parties
.. .. �ww.......
Decisions made
• All power procurement and
de...-,
pendent of
balancing less than 5 years
member cities, or
None
None
Contracts with third -parties
with little input
•Approving additional
from member
member cities
cities
16
Veto and Weighted Vote
Most decisions made by the LACCE and SBCP boards require the approval of the
simple majority of board members that are present during the meeting. However, if
members disagree with an affirmative decision, they have the right to call a weighted
vote, where each member's share of the vote is based on their size. LACCE requires
at least three members to call a weighted vote, which is calculated based on each
members' load, while SBCP only requires one member to call a weighted vote, which
is calculated based on members' revenues. Figure 3 illustrates the voting process for
LACCE and SBCP.
Figure 3. Decision - Making rocas Flow Chart
It is important to note that similar voting systems are also used by other existing
CCAs. Discussions with existing CCAs have revealed that decisions are usually
discussed at length prior to a vote. While there is not always full consensus of
members prior to a vote, weighted votes have very rarely been called. Reaching
consensus would probably be easier for SBCP as its founding members are likely to
share the same vision and the same goals. On the other hand, with a county as
large and heterogeneous as the Los Angeles County, a consensus could potentially
be harder to reach by LACCE.
17
The figure below illustrates the number of city and county members on all existing
and potential CCAs with a multi -member JPA board.
30
25
20
15
10
5
0
RCEA SCP SVCE SBCP PCE LACCE MCE
1, ugot"�, Solid bars (for RCEA, SCP, SVCS, PCE, and MCE) illustrate the current number of member
cities and counties on existing CCA boards. Lined bars (for SBCP and LACCE) show potential
membership. LACCE's membership scenario includes all cities currently considering this option. SBCP's
membership scenario includes all cities that are in the original feasibility study, excluding those that
have since joined LACCE. Single -city CCAs are not included in this figure as they do not have JPA
boards with multiple members and are instead typically governed by their respective city councils.
Weight Depending on Membership Scenarios
We examine Santa Monica's share of the weighted vote under different potential
membership scenarios to understand their influence in the event of an extreme case
where a weighted vote is called. Table 2 shows that Santa Monica's weighted vote
share, based on load share, would potentially vary between 7% and 11% should the
City decide to join LACCE. Table 3 illustrates that Santa Monica's weighted vote share
could potentially vary between 27% and 32%, if the City decides to form SBCP,
resulting in the City having more control over collective decisions.
15 Figure created by the UCLA Luskin Center for Innovation in November 2017. Membership data from each entity's
website.
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X.
( i,�/��,f/,..v����;r��/ii,.�
• • • '! •
• • ••Unincorporated
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LA CountyX
r� l„�
Carson!
Carson
Santa Monka
Santa Monka
Monica
..X
Downey
Beverly Hills
Beverly Hills
Alhambra
1 Downey
West Hollywood
West Covina
Manhattan Beach
Whittier
Hawthorne
Manhattan Beach
SouthCalabasas
• '
Sierra Madre
Culver City
Rolling Hills Estates
West Hollywood
Alhambra
'•! ••Beach
Redondo
Arcadia
`X
X.
IX •!
• •!!
Calabasas
X•.
Redondo Beach
Claremont!
n.
Agoura
Paramount
II
out e • ena
Calabasas
*.
•- Estates
.• Verdes
Palos
, • • •
Cl aremont VIII
•....
Sierrae •
•
III III
1
•!
_ Hills
II
.La
Puente
�••
South Pasadena
1
•ercles
Sierra Madre
�-
Rolling Hills Estates
Table 2 note: Scenario 1 includes cities that have officially joined LACCE as of December 1, 2017.
mm__m
Scenario 2 also includes all cities that have scheduled a first or a second reading of the ordinance.
Scenario 3 includes all cities currently considering LACCE.
16 Status of members provided by LACCE. Share of vote estimated based on load data provided by the LA Energy
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Malibu-••
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SantaMonica
'
Hermosa4
1
LomitaBeach
VIII
• •.
Verdes Estates
Beach
LomitaPalos
•• •• Beach
Verdes Estates
Malibu
Manhattan Beach
RanchoPalos
Palos Verdes1'
Hermosa Beach
•
1
Palos •
1
••
1
Table 3 note: Scenario 1 includes all cities that were included in SBCP's original feasibility study that
have not scheduled a reading of the ordinance to join LACCE as of December 1, 2017, Scenario 2
includes all original SBCP cities that have not scheduled a second reading of the ordinance. Scenario 3
includes all original SBCP cities for illustration.
ii
0112111 � '� '6'
Because Los Angeles County is made of heterogeneous communities, a big CCA with
many diverse members is likely to have a broader variety of energy policy priorities
compared to a more homogeneous CCA or a single -city CCA. Some member cities
might focus on rates while others are likely to focus on environmental goals and local
programs. One of the most important goals of forming a CCA is to reflect community
preferences. It is therefore important to understand how each option will allow the
city of Santa Monica to appropriately represent its residents' interests.
LACCE offers Santa Monica the least power over collective decisions if a weighted
vote is called. However, if other likeminded cities join, it is likely to see some cities
forming an alliance to influence decisions made at the CCA level. This could increase
Santa Monica's regional impact. Moreover, it is important to keep in mind that
weighted votes to veto decisions have rarely been used by existing CCAs to date in
California. Additionally, LACCE plans to establish a community advisory committee.
LACCE staff have recognized the desire for members to reflect local preferences.
Since those preferences may not always align with other members, Bill Carnahan,
17 Share of vote based on estimates from SBCP. l raGytNrf.���.yo9c, 74a. w �,a i. yak �a�a&' u.l�s a:Gu...a;m,. 1 s ,
all
the interim executive director of LACCE and former executive director of Southern
California Public Power Authority, has suggested a "cafeteria style" approach, where
each member can decide which programs they want to participate in, finance, and
benefit from.
SBCP could be formed by cities with similar visions, goals, and energy policy
priorities, which would limit the risk of disagreement. Additionally, Santa Monica is
likely to have more weight over decisions in both the simple and the weighted vote
due to the likely smaller membership compared to LACCE. Finally, SBCP also
recommends the establishment of a community advisory committee and recommends
that a representative from this community has a non-voting seat on the JPA Board.
With CCEA, the Santa Monica City Council would have full decision-making autonomy
to reflect its community preferences through rates, power mixes, and Investments in
local energy programs. However, Santa Monica would not have a formal voting right
in a few other types of decisions where authority rests with CCEA's JPA board
governed by the Lancaster City Council: decisions regarding contracting with third
parties for services (including approving consultants for energy procurement) and
approving new associate members. Approval from an official representative from
Santa Monica is required before CCEA can enter into energy procurement contracts
longer than five years. Due to the design of CCEA, Santa Monica should not be
negatively impacted by additional joining members.
W
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IF Mil
I II
This section compares the potential electricity products and rates that could be
offered by each option according to their published documents. However, it is
important to remember that this comparison only looks at each option's forecasts
and estimations. Each option uses different methodologies and assumptions to
forecast rates for their respective CCA and for SCE's rates. Ultimately, this
comparison is hypothetical and much remains uncertain. Rates will be affected by
future energy market prices, the policy decisions taken by the respective boards
regarding the energy procurement strategy and portfolio content, as well as the
decisions made by each CCA's general manager. We believe that while competitive
rates are a crucial element, most CCAs in California have been successful through
their innovative approaches, greener electricity, and local -level management.
LACCE suggests to offer customers three products to choose from: a base product, a
50% renewable energy product, and a 100% renewable energy product. The base
product will at a minimum always meet the state Renewables Portfolio Standard
(RPS) requirement (33% in 2020). According to recent discussions with LACCE staff,
their base product is will likely be greener than the base product originally described
in their business plan in order to compete with SCE's aggressive 2020 procurement.
Currently, SCE has 41.4% renewable energy under contract for 2020.18 LACCE's
business plan does not report the percent of carbon free electricity. Santa Monica can
determine which of the three products to enroll its residents in by default (although
customers can always opt into a different product offered).19
SBCP's power mixes have not yet been determined. The JPA board would have to
design and vote on the different products offered to ratepayers and whether or not a
member can enroll by default its residents into a greener product. In their financial
strategy, SBCP presents four illustrative scenarios of power mixes, which vary
between 39% and 43% renewable energy, and between 9% and 27% additional
carbon free electricity in 2020.20 It is important to note all but one scenario have less
renewable energy than SCE will have in 2020. SBCP estimates their rates to be
consistently cheaper through 2022 for each option, and uses a conservative
estimation of the exit fees charged by SCE.
18 California Public Utilities Commission (2017). "California Renewables Portfolio Standard (RPS)."
19 LACCE (2017). "LACCE Community Choice Aggregation Implementation Plan and Statement of Intent."
20 Renewable energy sources include biomass and biowaste, geothermal, wind, small hydro, and solar. Large hydro
power is not considered a renewable resource but rather a carbon free source of energy.
FAI
CCEA presented three scenarios to Santa Monica. Scenario 1 maintains 10% more
renewable energy than the RPS, and would have 43% renewable energy in 2020.
Scenario 2 would have 33% renewable energy and an additional 67% carbon -free
energy in 2020. Scenario 3 would have 53% renewable energy in 2020 and an
additional 30% carbon -free energy. CCEA estimates that the CCA total rate would be
less than 1% cheaper than SCE's. However, it is important to note that Santa Monica
has full discretion regarding these power contents and rates and could design each
product as they want.
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21 SBCP (2017). "Financial Strategy." Pages 16-17,
23
Electricity rates and power mixes will only be finalized once they have been approved
by LACCE's or SBCP's respective JPA board. If the Santa Monica City Council elects
the single -city option, they will have full autonomy over rates and power mixes.
4.2 wCertificates
According to the California Public Utilities Commission, "Renewable energy facilities
can sell energy and/or renewable energy credits (RECs) to a California retail seller of
electricity to meet its [renewables portfolio standard (RPS)] obligation." 22 The RPS
program distinguishes renewable procurement acquired from contracts into three
portfolio content or RECs categories referred to as buckets. The first two buckets,
RECs categories 1 and 2, are when the renewable energy certificate is bought bundled
with the underlying renewable energy. The last bucket, also called RECs category 3
or unbundled REC3, is when the energy provider only buys the certificate without the
energy. As the figure below shows, the State does not view RECs category 3 as an
appropriate long-term solution to procuring renewable energy.
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22 California Public Utilities Commission (2017). "RPS Procurement Rule.”
29 Ibid.
24
One of the main reasons why electricity providers use RECs category 3 is because
they have been historically cheaper than buying bundled renewable energy. Previous
research from the UCLA Luskin Center for found that in 2016, Marin Clean Energy
was still using up to 3% of RECs category 3, and Lancaster Choice Energy was using
up to the maximum amount allowed by the RPS program. Other CCAs like Sonoma
Clean Power or Peninsula Clean Energy do not use RECs category 3.
LACCE's JPA states to "discourage the use of REC category 3." However, the JPA
board will ultimately decide the policy. According to discussions with LACCE staff,
their initial request for proposals for energy procurement specifically requested no
use of RECs category 3.
SBCP's draft business plan states that "no use of Category 3 unbundled Renewable
Energy Certificates (RECs) [will be purchased] to achieve [their] 100% renewables
goal"24 as one of their goals and objectives. However, the use of RECs category 3 to
meet interim goals or in the implementation phase is not specified and would likely
be determined by the JPA board.
CCEA will procure power on behalf of Santa Monica with the single -city option. Santa
Monica can then specifically request that no RECs category 3 are used for electricity
procurement. The feasibility study presented to Santa Monica assumes the use of
RECs category 3 up to the maximum of 10% in some of the proposed scenarios.
4.3 Exploring the 100% Renewable Option
As discussed in the previous section, each option could provide Santa Monica with
the ability to immediately provide a 100% renewable electricity product. Because this
would be the most expensive option, the vast majority of CCAs enroll by default their
customers into the cheaper option in order to maximize their customer retention. The
problem with this strategy is that most CCAs only see a very small amount of "opt -
ups," defined as when a customer voluntarily chooses to enroll in a greener product.
The City of Portola Valley, a member of Peninsula Clean Energy, a CCA in San Mateo
County, is the only CCA member so far to have default enrolled all of their customer
accounts into the 100% renewables product. A representative from Peninsula Clean
Energy confirmed that as of October 2017 only 4% of customers in Portola Valley
opted down to the cheaper product and 5% opted out of the CCA to return to PG&E.
It is important to note that the percentage of opt -outs for a CCA in California varies
between approximately 2% and 10%. These numbers indicate that customer
24 SBCP (2017). "South Bay Clean Power Draft Business Plan." Letter of Introduction.
WIM
retention may not be a major risk for other similar communities considering a 100%
renewables default option.
The Public Policy Institute of California conducted a survey that revealed that the
willingness to pay more for greener electricity varies based on political affiliation:
68% of Democrats and 38% of Republicans were willing to pay more.25 Willingness
to pay was less dependent on income: between 55% and 60% of respondents across
income levels (ranging from under $40,000 to more than $80,000) reported being
willing to pay more for greener electricity. The table below shows the socio-economic
comparison between the cities of Portola Valley and Santa Monica.
Table 4. Comparison of Demographics:
4.4 Energy Services and Third -Party Contracts
This section of the report presents and synthetizes discussions with energy
procurement specialists, including the authors of SBCP's business plan. SBCP's
business plan was the only one of the three options to focus on an energy
procurement strategy and services to address future legislative, regulatory and
market risks (refer to chapter 6 for a more detailed assessment of future risks).
The core business of CCAs is to procure energy, which represents on average between
80% and 90% of all costs incurred by existing aggregators in California. Energy
procurement involves various services such as planning and portfolio analysis,
contract origination, short-term load forecasting, scheduling and balancing of
operations, settlements, and data management .21 The figures below illustrate the
breakdown of required energy services.
25 Kordus, David. Public Policy Institute of California (2017). "Californians' Views on Climate Change."
26 Population estimates from United States Census Bureau "American Fact Finder." Party affiliation data from
California Secretary of State "Voter Registration Statistics."
27 Data management includes data exchange with the investor-owned utility, technical testing, customer service
information systems, customer call center, billing, settlement quality meter data reporting, and reporting and audits
of utility billing.
26
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Context around Energy Management Services
According to SBCP's business plan, one of the most important debates occurring
today within the community choice energy industry revolves around how to best
structure energy services management for new CCAs to respond to future risks.
Energy procurement and risk management are complex practices that require
significant research, analysis, and market experience. Supplying power to any
aggregation of customers requires a diverse portfolio of energy products29 to be
contracted for and actively managed as market conditions change over time. The
diversification of the energy portfolio is also crucial in regards to energy contracts
versus market price exposure, long- versus short-term energy contracts, volume,
location, and type of energy sources.
Investor-owned utilities reportedly integrate all of these energy services together,
known as a commodity risk management approach. Most of the first existing CCAs
delegated the complexity of portfolio management functions to external consultants,
also called Energy Service Providers (ESPs), when they launched. According to SBCP's
draft business plan and discussions we had with its authors, this model comes with
28 Top image from SBCP (2017). "Draft Business Plan." Page 17. Bottom image from Community Choice Partners.
29 Such energy products include physical electricity products (energy, capacity, renewable energy certificates,
emission reduction credits, and ancillary services), physical fuel products (primarily natural gas, transportation and
storage) and financial or insurance products (transmission congestion revenue rights, call/put options, multi-party
spreads, etc).
27
disadvantages regarding commodity risk management modeling techniques and
operational practices. The separation of the CCA's energy risk management functions
and a relatively inflexible approach to energy procurement could impede their ability
to adapt to regulatory and market risks.
Existing CCAs have been successful with this outsourced model. However, we have
noticed a change in the energy risk management approach over time. We have seen
some CCAs like MCE bringing those capabilities in-house after several years of
experience in the energy procurement industry, most likely justified by the need to
absorb vendors' margin in-house. Some newly formed CCAs have also chosen to
adopt a single portfolio manager model. According to SBCP, under this approach, the
CCA contracts for all of the aforementioned energy risk management functions to be
provided by a service provider operating "as an agent" of the government agency.
General Approach toward Energy Services for each Option
Decisions regarding LACCE's energy services and policies have not yet been finalized
for implementation phases 2 and 3. However, for phase 1, LACCE hired separate
contractors for energy procurement, scheduling operations, and data management.
If Santa Monica joins LACCE, they would have the opportunity to influence, with other
cities, decisions for the following phases.
SBCP recommends the use of a portfolio manager that would integrate all energy
services functions, rather than contracting for these services separately. SBCP
believes that such a strategy helps to streamline services and better integrate local
energy generation, resulting in a more efficient risk management across these
different functions.
With CCEA, Santa Monica would delegate all tasks related to energy procurement,
contracting origination, and management to CCEA and their consultant Pacific Energy
Advisors, overseen by Lancaster Choice Energy's executive director. CCEA also
handles finding and contracting with a data manager and an independent scheduling
coordinator for CCEA's member cities. According to recent discussions with Pacific
Energy Advisors, this option provides economies of scale regarding energy services.
Yet Santa Monica could still benefit from energy procurement tailored to its specific
energy needs and load profile.
Energy Procurement Costs
One important competitive advantage of CCAs is that they are free to set their rate
structures as they want, as opposed to investor-owned utilities that are required to
have rates approved by the California Public Utilities Commission. Because of new
W.
technologies and data management services, CCAs now have the opportunity to go
one step further by customizing rates at a customer level. Customized rates could
help ensure that the highest paying customers remain with the CCA. SBCP is the only
option to suggest this strategy so far.
This would also allow each member city to have a different rate structure that could
best reflect the real cost of electricity procurement. Coastal cities have different costs
of procurement due to the important role the ocean plays in regulating and absorbing
more extreme temperatures. Cities like Santa Monica can be cheaper to serve
because their electricity load demand varies less within a day and less across the
seasons than a city farther from the coastline. Due to data paucity, we could not
quantify and characterize the difference in load profiles between climate zones.
However, Figure 10 illustrates the difference in the distribution of electricity
consumption during a summer and a winter day between two climate zones in Los
Angeles County.
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6 (consisting of coastal communities like Santa Monica) while the table and graphs on the right show
the distribution of consumption in climate zone 10, a more inland climate zone. Climate zone 6 has
similar electricity needs in the summer as in the winter, whereas climate zone 10 has much higher
electricity needs in the summer than in the winter, resulting in greater capacity needs.
30 Climate zone map from California Energy Commission (2017). "California Energy Maps,"
r.J N V W�.� gIgY—r,-a (4Q- j,1a A1)�5Z r c:,I, g jI1e.TS..jt„c Lr)q�5,,...kjLmj Consumption data and distribution
images from California Public Utilities Commission (2017). "2016 Residential Electric Usage and Bill Data Statistics
by Climate Zone.” t�itjL,,j ww'" c. as� Cott 6j'
29
Each CCA option is differently poised to handle the issue of differing climate conditions
and associated electricity needs. With CCEA, the current energy contractor, Pacific
Energy Advisors, considers each members' specific load profile and electricity needs
separate when procuring energy. Pacific Energy Advisors only pools contracts with
the same energy providers for all members so that they can benefit from economies
of scale, but respects specificities when it comes to procurement price.
If SBCP is formed with cities with similar climate zones and demand load profiles, it
could provide the City of Santa Monica with the same economic advantage regarding
electricity procurement.
As for LACCE, energy policies will be voted on by board members. However, even
though it could be possible to distinguish rates among city members, the authors
believe it will be politically challenging and it raises the question whether it would be
fair for a CCA to provide different rates based on a city's climate zone and load profile.
Data Management Services
To date, all CCAs and utilities have contracted with the same data management
vendor. However, emerging CCAs are beginning to consider other contractors that
offer more refined services, including particular capabilities required to better support
demand response and energy efficiency program implementation. For further
comments, please refer to East Bay Community Energy (EBCE) staff's
recommendation regarding energy services.
Developing advanced capacities with cutting-edge technologies, strategies, and
partners should be something to consider when making policy decisions, specifically
in regard to the future risks that lie ahead for CCAs in California. Since these
advanced capacities are a recent development among CCAs, we have not yet been
able to evaluate their costs and benefits in practice.
30
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There are several cost factors that need to be taken into consideration when
comparing CCA options, including startup costs and financing, energy procurement
costs, non -energy operating costs, and the costs and financing of local energy
programs.
In this chapter, we compare the financial obligation that each option requires from
Santa Monica regarding start-up costs and operating costs. We do not analyze the
cost of procurement between each option as we neither have the experience nor the
knowledge to assess and compare each option's methodologies for forecasts and cost
estimates.
5.1 Startup Costs
The startup phase, also known as the pre -start phase, usually varies between six
months and one year. The associated costs usually include staff members,
consultants, marketing, and infrastructure.
Startup Costs Estimation
Back in 2016, LACCE's business plan initially estimated startup costs to be
$1,213,718, with a launch in January 2017. Because the launch was postponed by
one year, we estimated the total costs incurred by the CCA this year to have been
$1,355,000 (2017 total costs minus utility transaction fees, but including the CPUC
Bond), resulting in a total startup cost of $2,568,718 for LACCE.3' Based on SBCP's
financial strategy, we estimate a startup cost of up to $912,376 (all startup costs
minus utility and CAISO fees). CCEA's technical study estimates startup costs of
around $703,940 for the first six months.
Depending on the ultimate membership of LACCE, Santa Monica's share of the load
could represent between 7.1% and 11%, resulting in an indirect financial contribution
of between $182,379 and $282,559. Santa Monica's share of these costs would
continually decrease as more cities join LACCE. For SBCP, Santa Monica's share of
the load could represent between 27% and 32%, resulting in an indirect financial
contribution of between $246,342 and $291,960, based on the membership scenarios
31 LACCE (2016). "County of Los Angeles Community Choice Energy Business Plan." Startup activities
and costs. We excluded utility transaction fees for 2017. Page 36
31
described in chapter 3. Thus, LACCE and SBCP's estimations could provide the City
with economies of scale, resulting in lower startup costs than can be achieved through
CCEA.
For comparison, the table below illustrates the startup funding amount and sources
for exisitng CCAs.
Startup Costs Financing
LACCE received an interest rate free loan of $10 million from the County of Los
Angeles, which should be reimbursed next summer. SBCP suggests that the leading
cities guarantee a $2.5 million startup loan to finance the launch of the CCA. Using
cities as guarantors could potentially help SBCP to obtain cheaper rates than if the
brand new CCA was taking out a loan itself without any credit history. CCEA suggests
a small loan of $700,000 that could be covered by the city's general fund, resulting
in lower interest rates, if any. Table 6 compares the startup costs and financing
reported by each option, including additional financing needs, usually for energy
procurement.
Start -Up Funding
l
...... Existin�CCAs
__ Re u� lrementi sees_.
_, Fundi�ource _ _._mA_��...
MCE Clean Energy
$2- $5 million
Startup loan from the County of Marin, Individual
�_...
.w _....
Investors, and local community bank loan. ...........s
1 To be paid back in June 2018.
Loan from Sonoma County Water Authority as well aas
Sonoma Clean Power
$4 . $6 million
loans from a local community bank secured by a
G.
$1,200,000 additional cash
Sonoma County general fund guarantee,
CleanPower SF
$5 million
Ap ropr6ations from the Hetch Hetchy reserve SFPUC._
(SF....
...............�.....
Lancaster Choice CCA
$2 million
Loan from the City of Lancaster general fu
_ _ w fund. _......__
Peninsula Clean Energy
$SO - $12 million
_
y to fund a
San Mateo Count has stated a willingness.._ t. fun
-.wmw
�$MM escrow to secure lender.
' Source: Respective entlty websites
and publicly available information.
Startup Costs Financing
LACCE received an interest rate free loan of $10 million from the County of Los
Angeles, which should be reimbursed next summer. SBCP suggests that the leading
cities guarantee a $2.5 million startup loan to finance the launch of the CCA. Using
cities as guarantors could potentially help SBCP to obtain cheaper rates than if the
brand new CCA was taking out a loan itself without any credit history. CCEA suggests
a small loan of $700,000 that could be covered by the city's general fund, resulting
in lower interest rates, if any. Table 6 compares the startup costs and financing
reported by each option, including additional financing needs, usually for energy
procurement.
32 LACCE (2016). "County of Los Angeles Community Choice Energy Business Plan." Page 64.
32
�
l
$10 million from LA County.
..
00
Interest free.
loan via general
1 To be paid back in June 2018.
un orot ersource.
G.
$1,200,000 additional cash
flow needed according to
. .:. .. ..CCEA
technical study.
32 LACCE (2016). "County of Los Angeles Community Choice Energy Business Plan." Page 64.
32
5.2 Economies of "' in Operating Costj
Frequently, all revenues generated through the sale of electricity "flow to the JPA" to
cover energy procurement costs and non -energy operating costs. Most of the time,
non -energy operating costs are similar to fixed costs, which means they do not
exactly proportionally increase or decrease based on the load to serve or the number
of members. Consequently, the larger the CCA, the lower the non -energy operating
costs per member should be. Operating costs usually cover general and
administration expenses, personnel, professional services and data management,
legal and regulatory staff or consultants, marketing and promotions, customer
service, and other utility or California Independent System Operator (CAISO) fees.
For LACCE and SBCP, the vast majority of the operating costs listed above should be
covered and paid for by the CCA itself. This means that Santa Monica will have very
minimal to no staffing and operating costs on its side.
However, if Santa Monica chooses to create a single -city CCA through CCEA, the City
can determine how much staff it wants to dedicate to the program depending on how
much it wants to be involved in the administration. The City will pay CCEA service
fees, estimated to be around $850,000. This fee is divided in two: a flat annual fee
of approximately $250,000 that Santa Monica would have to pay to CCEA no matter
what; and variable annual costs estimated at $600,000 for procurement, regulatory
and other services provided by CCEA. These latter costs will proportionally vary with
the amount of CCEA members and is consequently one of the few operating costs
under this business model that could benefit from economies of scale.
The UCLA Luskin Center for Innovation conducted an analysis based on existing CCAs
in California to compare each options' estimation of their non -energy operating costs.
We found a statistically significant relationship between operating costs per MWh and
load. We found that for every 1% increase in load, a CCA could expect operating
costs per MWh to decrease by 0.4% on average. This means that CCAs serving a
larger load benefit from economies of scale in operating costs, potentially resulting
in more revenues per MWh available for programs or to allow for reduced rates.
Figure 11 shows the cost of non -energy operating costs per MWh for existing CCAs.
CCAs are shown by annual load, with the largest load on the left.
99
Operating Costs per MWh
�g � � tigite; EES Consulting provided the UCLA Luskin Center for Innovation with high and low load
operating costs scenarios. SBCP's operating costs are from their business plan and CCEA's are from
the feasibility they provided the City of Santa Monica.
Notably, economies of scale were not found in the cost of energy per MWh. This is
likely due to the fact that the cost of energy is dependent upon several factors such
as, but not limited to, the portfolio content and procurement strategy, the balance
between long-term and short-term contracts, and the market conditions in which the
power purchase agreements were signed.
Recent discussions with several industry specialists revealed that in a very
competitive environment, larger CCAs might have bargaining advantages over
smaller CCAs when it comes to long-term energy procurement and other contracts
for third -party assistance. With a more fragmented electricity retail market and
increasingly stronger competition, Santa Monica could possibly benefit more from
greater bargaining power and economies of scale in the energy procurement
processes through a larger CCA.
33 Operating cost data from each entity's respective publicly available 2017-2018 fiscal year budget. Load data from
each CCA's most recently published Implementation Plan.
34
5.3 Local Program a
The community -oriented nature of CCAs allow them to efficiently tailor,
communicate, and implement local energy programs to meet community needs.
When CCAs do, it comes with several local benefits. Funds collected through rates
are reinjected locally, instead of being centralized by utilities and state agencies to
benefit the state more broadly. These local programs can support local jobs, boosting
the local economy. In a previous report, we estimated that the five operational CCAs
in 2016 supported over 600 local construction jobs, 24 new operations and
maintenance jobs, and an additional 28.2 operations and maintenance jobs from
construction in previous years,34
CCAs can apply to the California Public Utilities Commission to administer their own
energy efficiency programs by using funds collected through public benefits
surcharges. For example, MCE (the first CCA to launch in California) received
$1,334,519 in public purpose program revenue in 2017.35 CCAs can also take
advantage of opportunities such as California Energy Commission grants or
partnering with other agencies or nonprofits. Similar to the implementation plans of
Silicon Valley Clean Energy and Peninsula Clean Energy, LACCE states that they "will
eventually administer energy efficiency, demand response and distributed generation
programs that can be used as cost-effective alternatives to procurement of supply-
resources."36
CCAs can also use their own revenues to finance some local programs. The table
below shows the budget each existing CCA has allocated toward these programs.
LACCE's implementation plan does not allocate any CCA funds toward local programs,
but highlights its intention to ask for public funding to finance and administer energy
efficiency programs. LACCE also mentions that demand response programs can be
34 UCLA Luskin Center for Innovation (2017). The Promises and Challenges of CCAs in California.
Our method utilized the National Renewable Energy Laboratory Jobs and Economic Development Impact Model.
35 MCE (2017). "Financial Statements Years Ended March 31, 2017 & 2016 with Report of Independent Auditors,"
h�1�tl���!'�'�:"�Y��.➢��µL,l�,�.�rbfm7rrJ.y��?r'��'i� ��nt:.�'.�:CI��.u�pa���i�1�'�i7���..��a1,�wcl..fl9.�.�#ercc �p�t�iL�ry,�c�rr�ts_�'CI� �"t���,� I�,c)�'
36 LACCE (2017). "Los Angeles Community Choice Energy (LACCE) Community Choice Aggregation Implementation
Plan and Statement of Intent." Page 10,
W
cost effective alternatives to resource adequacy capacity required by the CPUC and
that they will promote local investment through net energy metering and feed -in
tariff programs. LACCE's interim director, Bill Carnahan, has suggested LACCE could
adopt a "cafeteria style" approach where each member can pick which program they
want to finance and participate in .37 MCE's JPA agreement, as an example, stipulates
that any member can participate in the programs they approve and finance. Any
member who votes against the approval of a program or activity will be taken out of
this program without bearing any financial obligation.38
SBCP specifies an annual budget for local distributed energy resource (DER)
programs, which is budgeted to be $2,000,000 in 2020. SBCP's business plan details
how DER functions would be fully integrated into the agency's business model and
contracted services including "power planning, load forecasting, power procurement
... [which] necessitates contracting for a specialized set of service S11.39
With CCEA, Santa Monica would have complete autonomy over rates and the budget
allocated toward local program investment.
It is important to note that recent discussions with existing CCAs revealed
recommendations to focus on achieving financial solvency and establishing a rate
stabilization fund prior to investing in local programs, as remaining cost competitive
and retaining customers should be priority number one. It is hard to determine how
much money will be available for local energy programs because it will depend on
the rates and energy policies set by the JPA board as well as the procurement and
operating costs of each option.
37 According to discussions with Gary Gero, Chief Sustainability Officer of the County of Los Angeles and Bill
Carnahan, LACCE's interim executive director in October 2017.
38 MCE (2008). "Marin Energy Authority Joint Powers Agreement."
39 SBCP (2017). "South Bay Clean Power Draft Business Plan (2017). Page 26.
36
California is in the middle of an energy revolution, with new players, new regulations,
and ambitious environmental goals. Greater competition in the retail electricity
market will increase pressure on prices, resulting in more innovative energy
procurement strategies. New CCAs must carefully identify and plan to mitigate any
potential future challenges. In this section, we discuss potential regulatory,
legislative, and market force risks. At the end of each section, we provide the reader
with the mitigation strategies suggested by each option.40, 41, 42
Future Legislation Affecting Investor -Owned Utility Renewable
Procurement
California Senator Kevin De Leon introduced Senate Bill 100 this year that if signed
into law would have required 100% of electricity sales to come from renewable or
carbon free energy by 2045. Senate Bill 100 was postponed to the next legislative
session. Such a regulation could ultimately reduce one of the main marketing and
competitive advantages of CCAs, who often claim to have a cleaner energy portfolio
than most investor-owned utilities.
Even without this regulatory pressure, it is important to note that the renewable
energy procurement gap between investor-owned utilities and CCAs is narrowing.
The largest investor-owned utilities now have between 41% and 45% RPS -eligible
renewable energy procurement under contract for 2020.43 The more CCAs that
become operational, the more investor-owned utilities' customer bases shrink,
resulting in renewable energy contracts composing a greater percentage of their
sales.
40 LACCE (2017). "Los Angeles Community Choice Energy Business Plan Update." Page 17 and 18. LACCE proposes
mitigation strategies for SCE rates and surcharges, regulatory risks, power supply costs, SCE RPS share,
availability of RPS/GHG-free power, financial risks (related to financing and credit), and loads and customer
participation.
41 SBCP (2017). "Financial Strategy." Page 33-46. SBCP proposes mitigation strategies for the PCIA, Direct Access
reopening, the risk that the CPUC pierces the veil of CCA JPA liability protection, and a general contingency plan.
42 CCEA (2017). "City of Santa Monica. Community Choice Aggregation Technical Study; Summary of Results."
CCEA proposes mitigation strategies for financial risk related to CCA failure, financial risk related to procurement
deviations, market volatility and price risk, availability of renewable and carbon -free energy supplies, legislative
and regulatory changes, and Power Charge Indifference Adjustment (PCIA) rate risk.
43 California Public Utilities Commission (2017). "California Renewables Portfolio Standard (RPS)".
37
Phasing Out Legislative Support
The increasing competition toward greener power mixes coupled with the phase out
of the federal Investment Tax Credit (ITC) could impact the cost of renewable energy
sources in California, such as wind and solar. The table below describes the reduction
over time of the amount of investment in a solar installation that can be deducted
from the tax payment.
Table S. Phase Out of the ZTC 44
Mitigation Strategies Suggested by Each Option
In the event that investor-owned utilities and CCAs would be required to procure
100% of their electricity from renewables, CCAs would need to prioritize competitive
rates and to emphasize local programs and investments.
In the event of increasing competition for renewable power, LACCE proposes to:
"Shift emphasis to GHG-free energy sources... secure long-term contracts... invest in
local renewable resources. 1145 In regard to a potential power supply cost increase,
LACCE proposes two main mitigation strategies that focus on long-term contracts and
the stabilization rate reserve funds.46 According to industry specialists, being part of
a larger structure can provide economies of scale and larger bargaining power in a
competitive market.
CCEA proposes the "use of a `laddered' procurement strategy, which is based on
layered purchases in which portions of the energy spend are fixed at intervals
throughout the contract term, rather than all at once. Alternatively, the buyer might
form a set of `investment rules,' buying at certain price levels to both mitigate risk
and seize opportunities." CCEA also recommends the use of a diversified supply
44 United States Energy Information Administration (August 2016). "Annual Energy Outlook 2016 with projections
to 2040". LR -8. 1sttav�o�u
(d�?:y�..ca rr�.trnkar_6ivY/,"313(41).d.cif
45 LACCE (2017). "Los Angeles Community Choice Energy Business Plan Update." 17.
46 Ibid.
W
portfolio that includes contracts with various term lengths and end dates and the
"participation in the incumbent utility's short-term RFO for renewable energy sales".47
SBCP proposes more "sophisticated energy risk management capacities" in the
broader context of legislative and regulatory risks, such as the use of a "portfolio
manager model" and a "significant expansion of distributed energy".48 (Refer to
section 4.4 on energy services and third -party contractors for further details on
SBCP's energy risk management strategy).
• . i .�Manz-VENNO
The Power Charge Indifference Adjustment (PCIA) is an exit fee charged per kWh to
customers who depart from an investor-owned utility. While this fee is necessary to
ensure that customers remaining with the investor-owned utility are not penalized to
the departing load (also known as bundled customer indifference), there are concerns
from both CCAs and investor-owned utilities about the PCIA in its current form. With
the proliferation of CCAs in California, it is important to understand the long-term
effect of a price indifference mechanism in a more competitive environment. In the
longer term, customers might request the ability to change from one utility to another
without paying any exit or entry fees and without being required to compensate for
the losses of another company, as is the case in many other sectors. While the PCIA
has long been a contentious issue, the rapid expansion of CCAs over the last few
years has increased the salience of this issue.
The California Public Utilities Commission currently has an open rulemaking that has
established several guiding principles regarding revising the PCIA in order to address
concerns.49 The new methodology aims to maintain bundled customer indifference
while using a methodology that provides transparency, verifiability, flexibility, and
stability as well as maintains a balance between accessible data and confidential
information.50 Importantly, the California Public Utilities Commission notes that this
methodology "should not create unreasonable obstacles for customers of non -
47 CCEA (2017). "City of Santa Monica Community Choice Aggregation Technical Study:
Summary of Results Draft."
48 SBCP (2017). "Draft Business Plan."
49 California Public Utilities Commission (2017). R.17-06-026. "Order Instituting Rulemaking to Review, Revise, and
Consider Alternatives To The Power Charge Indifference Adjustment."
tlaitll?...1trlr—r a�1` rla�v� 117gkK r91 _0r If'Li .61 1.M..S1f 9,1(hD(�lk D1 N 9_'Cj�gi ;� .���,.&1;.':.
50 Ibid.
ME
investor-owned utilities energy providers." 51 Various stakeholders have submitted
comments to the California Public Utilities Commission regarding the rulemaking.
Investor-owned utilities applied to have the Portfolio Allocation Mechanism (PAM)
replace the PCIA. While the California Public Utilities Commission dismissed the
investor-owned utilities' initial PAM application, the investor-owned utilities continue
to offer suggestions that were included in the PAM under this current rulemaking.51
CaICCA, which represents CCAs across the state, also recommended revisions and
additions to the California Public Utilities Commission's guiding principles, including
to "recognize California policies to promote development of CCAs" and to "respect
CCAs' responsibility to develop their own generation portfolios.11s3
Mitigation Strategies Suggested by Each Option
If "SCE's generation rates decrease or its non -bypassable charges increase," LACCE
proposes to establish a Rate Stabilization Fund, invest in both long- and short-term
contracts, and "emphasize the value of programs, local control, and environmental
impact in marketing.1154
SBCP discusses the regulatory risks in great detail in its draft business plan and
financial strategy. SBCP advises hiring a portfolio manager for energy risk
management and establishing a regional JPA of CCAs to benefit from economies of
scale." However, municipalities may face liabilities from guaranteeing startup loans.
Additionally, they propose refraining from entering into long-term contracts prior to
the revision of the PCIA.56 SBCP also proposes launching as quickly as possible in
order to start building up reserve funds and to pay off loans prior to the PCIA
revisions' Additionally, as a contingency plan, SBCP proposes to "maintain financial
reserves and power contract obligations in a manner that affords notifying the CPUC
and SCE of the intent to suspend CCA operations one year ahead of time ...and then
to do so without having to raise rates, otherwise cause losses, fail to meet any extant
debt service obligations, or breach any power contracts.""'
" Ibid.
52 California Public Utilities Commission (2017). "Joint Comments of Southern California Edison Company (U 338-E),
Pacific Gas And Electric Company (U 39-E), and San Diego Gas & Electric Company (U 902-E) on Order Instituting
Rulemaking To Review, Revise, And Consider Alternatives to the Power Charge Indifference Adjustment."
&,RQE
53 California Public Utilities Commission (2017). "Comments of the
California Community Choice Association."
61r tI_ r� ac ..,�„C �Ic.,, .9 v _tubfa lbe t)car � t.l:lgeIa0 �k 1 . 1 10� u5 a107-61:_E"DE
54 LACCE (2017). "Los Angeles Community Choice Energy Business Plan Update.” Page 17.
55 Ibid. Page 35.
56 Ibid.
57 Ibid. Page 27.
58 Ibid. Page 27.
.O
CCEA proposes a "laddered" procurement strategy (as described in more detail in
section 6.1), establishing a Rate Stabilization Fund, and participating in the CPUC's
open rulemaking regarding the PCIA.59 For legislative and regulatory change risks
more broadly, each option recommends some form of lobbying, working with other
CCAs, and monitoring regulatory changes.
When Assembly Bill 117 authorized the creation of CCAs in 2002, one of the main
goals was to introduce competition into the energy market. Our previous research
found that CCAs do appear to put downward pressure on electricity prices that
customers pay while supporting the state's renewable energy and energy efficiency
goals.60 As the energy market sees a proliferation of CCAs, this will further increase
competition in the energy market. This section identifies some market force risks
that we view as potential challenges for CCAs, and how each option is planning to
address those.
Increasing Electricity Rate Components: the 500% Surge in Transmission
and Delivery Fees
Transmission and delivery fees are charged by investor-owned utilities on a per kWh
basis to all customers, including CCA customers within their territory. As seen in the
figure below, the cost of transmission has strongly increased over time. For example,
SCE transmission and distribution revenue requirements increased by a factor of five
over the past decade. Such an important increase in cost will attract the attention of
end-users on their electricity bills, making customers more sensitive to electricity
prices.
59 CCEA (2017). "City of Santa Monica Community Choice Aggregation Technical Study:
Summary of Results Draft."
60 UCLA Luskin Center for Innovation (2017). The Promises and Challenges of CCAs in California.
41
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§ 200, MW NO MP will V89 nil 2011 A14"IS 2014
This could be a disadvantage for CCAs that offer higher rates than investor-owned
utilities in order to procure more renewables.
Losing High Revenue -Generating Non -Residential Customers: the Threat of
Direct Access
Direct Access (DA) is a "retail electric service where customers purchase electricity
from a competitive provider called an Electric Service Provider (ESP), instead of from
a regulated electric utility."62 DA customers pay the exit fees, transmission, and
delivery fees to their utility, similar to what CCA customers do. DA closed to new
customers in 2001 and very successfully reopened temporarily in 2013 for non-
residential customers. According to the California Public Utilities Commission,
"Currently, the DA program is at capacity, as demand for DA service exceeded the
load permitted under the adopted utility service area caps. 1161
If DA reopens again, and based on its past success, DA could be attractive enough
to result in non-residential customers leaving their investor-owned utility or CCA.
This is of particular risk to Santa Monica if it joins LACCE, which is expected to have
power prices that reflect all the cities in the county. The ocean cooling makes Santa
Monica and other coastal customers have loads that are lower cost to serve than
elsewhere in the County, so customers may find substantial discounts in
individualized rates quoted by DA providers. Moreover, if a DA customer has to pay
exit fees (PCIA) to the investor-owned utility, there are currently no such regulatory
mechanisms for CCAs to recover the financial loss resulting from excess power
procurement from departing customers.
61 California Public Utilities Commission (2017). "California Electric and Gas Utility Cost Report." Page 18.
62 California Public Utilities Commission (2017). "California Direct Access Program."
63 California Public Utilities Commission (2017). "California Direct Access Program."
42
Losing Large Residential Customers: Self -Provisioning
Self -provisioning, or islanding, is when a customer can meet all of their electricity
needs without needing to import electricity from the grid. This is usually realized
when distributed energy generation, such as rooftop solar, is combined with battery
storage, load response, and energy efficiency. While islanding is currently not
permitted in California, this could eventually change. As an example, Hawaii has two
different Net Energy Metering (NEM) programs, one of which includes a self -
provisioning option.64 If transmission costs keep increasing by a factor of 2.5 to 5
every decade, self -provisioning electricity might become a cost-effective option with
the help of decreasing costs in solar energy, energy storage, and new technology
such as bidirectional charging car batteries or smart appliances. Moreover, energy
storage seems to be currently supported by the state and the federal legislature. For
example, the Federal Senate Bill 1868 was introduced to offer federal tax credits to
support energy storage.
As an example, research by the Rocky Mountain Institute found that within 20 years,
a commercial building property owner may be able to install a combination of solar
and storage at costs that would be more cost effective than purchasing energy from
their local utility.65 The figure below illustrates when some states may see self -
provisioning become cheaper than their affiliate utility.
64 Hawaiian Electric, Maui Electric, Hawaii Electric Light (2017). "Customer Self -Supply and Grid -Supply
Programs." i 1 . aw ry.k �aiik i,il3Ve ti_ .c sA��.cNea,� _rg hs ;w il.�pmc�3 ac:lnG ,Bc r� n �g 1 �u (gLtis�r.,self'
65 The Rocky Mountain Institute. "The Economics of Grid Defection.trl�l.19�v"�l,ty �Itl°�Jff�7.x.t..,.�lmi�4
c�9"9cf w dcrytl �a t'.'p�5i"k f:
43
Utility Retail
Price Projection
i,_,
VS. UTILITY RETAIL PRICE
r
Mitigation Strategies Suggested by Each Option
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Retaining customers, especially high revenue generating customers, is critical to a
CCA's financial success and ability to maintain operations.
LACCE proposes to "increase marketing... reduce overhead... expand to new customer
markets... [and] consider merging with existing CCA" if they start losing customers. 17
SBCP has the most thought-out recommendations of all options when it comes to
market risk mitigation. The financial strategy recommends to "monitor the evolution
of the Direct Access debate at the CPUC and the Legislature"68 and "not engage in
long-term contracts prior to... further clarity on the risk Direct Access poses."69 An
additional risk mitigation recommendation, although not specific to a decrease in
customer base, includes contracting "with a portfolio manager for power planning,
contracting, and energy risk management" for resiliency purposes .71
66 The Rocky Mountain Institute. "The Economics of Grid Defection. k7mq,„lifo_Linfarclo�i��N�tra¢a�°9ds�u°v
fi7 LACCE (2017). "Los Angeles Community Choice Energy Business Plan Update" Page 17.
69 SBCP (2017). "Financial Strategy." Page 42.
69 Ibid. Page 27.
70 SBCP (2017). "Financial Strategy." Page 27.
WA
SBCP also suggests that CCAs could stop replicating investor-owned utilities' rate
structure and utilize their rate -setting authority in order to "offer individual customers
a customized, and flexible, rate structure."71 Because CCAs do not need to seek the
California Public Utilities Commission's approval for their rates, they could specifically
pay attention to the needs of their larger customers and provide them with special
services such as real-time pricing or tailored energy procurement.
71 Ibid. Page 42..
45
111! 71 7111
Each option that Santa Monica is considering comes with tradeoffs, most notably
between formal autonomy and economies of scale. It is important to weigh these
tradeoffs in the context of providing competitive rates and programs in the face of a
changing energy market.
Los Angeles Community Choice Energy
Because LACCE is likely to be the largest CCA option, it reduces Santa Monica's direct
influence on decisions made by the board. The only decision Santa Monica would
have full control over is the choice of electricity product to enroll their residents into
by default. Currently, member cities do not have direct autonomy over rates, power
content, or programs, and instead will collectively vote on these policies in the future.
Unlike SBCP that has a detailed set of recommended energy policies, LACCE's
strategy is to wait for all member cities to join before voting on most policies. This
future decision-making process provides an opportunity for Santa Monica to form
coalitions with other member cities to influence the integration of innovative
strategies that would advance Santa Monica's priorities.
Because this CCA will potentially be the largest CCA in the state, the size could offer
its member cities economies of scale, greater negotiating power with other
stakeholders, a more diversified energy portfolio, and a greater diffusion of financial
risks over its members. As another positive, because Santa Monica represents a
smaller share of the total load, their indirect financial contribution to startup and
operating costs is likely to be lower than it would be with SBCP or CCEA. Lower
operating costs and potentially higher margins would likely result in more funds to
invest in local energy programs. In conclusion, LACCE is the most operationally ready
and would require the least amount of work and financial commitment from Santa
Monica to join.
South Bay Clean Power
The sub -regional SBCP could potentially offer Santa Monica a balanced compromise
between the likely larger, regional LACCE and a single -city option. Member cities
could benefit from greater influence in the voting process, if they are willing to reduce
economies of scale. Moreover, SBCP offers a well -thought-out approach to energy
management services and a business model with innovative components.
W.
The main challenges of this option are very low operational readiness and
momentum, and a higher financial risk for the City itself. Santa Monica would be
required to invest a lot of its time to get the CCA off the ground and recruit other
member cities to join. If SBCP does not officially launch, Santa Monica could still
consider implementing some of the recommended strategies developed by SBCP.
California Choice Energy Authority
Compared to the other options, CCEA's single -city hybrid approach would offer Santa
Monica full autonomy on some of the most important decisions. CCEA is the only
option so far to provide the City with full control over rate setting, power content, the
default product, and the use of net revenues that could be invested in local energy
programs or other priorities determined by Santa Monica City Councilmembers. CCEA
would procure energy based on Santa Monica's policies and power mix preferences,
and provide the City with rates that reflect the true cost of power supply. CCEA would
also require that Santa Monica approves energy contracts longer than five years.
However, even if CCEA considers members' input in decisions, it is not clear how
much Santa Monica could influence the choice of third -party contractors and their
energy procurement strategies without a seat on the CCEA board. Santa Monica's
ambitious environmental goals and long-term strategy might necessitate a flexible
CCA structure in which the City can vote on and influence all decisions that would
affect their energy procurement. Moreover, the CCEA option would offer Santa Monica
fewer economies of scale compared to larger CCAs like LACCE or SBCP. Economies
of scale may become increasingly important over the long-term given future
regulatory and market force risks that could reduce the amount of net revenues
available for programs, a rate stabilization fund, or debt services.
Fly
ATTACHMENT #5
Resolution No. 2017-202
RESOLUTION NO. 2017-202
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK TO CONDUCT A TECHNICAL STUDY
TO EVALUATE A COMMUNITY CHOICE
AGGREGATION WITH CALIFORNIA CHOICE ENERGY
AUTHORITY ("CCEA")
WHEREAS, Community Choice Aggregation (CCA) is a mechanism by which local
governments assume responsibility for purchasing and providing electrical power for residential
and commercial customers in their jurisdiction in partnership with Southern California Edison
(SCE);
WHEREAS, CCA, if determined to be technically and financially feasible, may procure
energy from renewable sources and reduce greenhouse gas emissions generated by the Baldwin
Park community;
WHEREAS, CCA could provide substantial environmental and economic co -benefits to
all residents and businesses in the City of Baldwin Park;
WHEREAS, CCA provides the opportunity to fund and implement a wide variety of
energy related programs of interest to the community; and
WHEREAS, determining the technical and financial feasibility of CCA requires
obtaining and analyzing Southern California Edison energy load data and conducting a Technical
Feasibility Study.
NOW THEREFORE, IT IS HEARBY RESOLVED AS FOLLOWS:
SECTION 1. The City Council of the City of Baldwin Park authorizes the Chief
Executive Officer, or her designee, to develop a CCA Technical Feasibility Study through an
agreement with California Choice Energy Authority, with a total cost of the study not -to -exceed
$63,000.
SECTION 2. The City Council of the City of Baldwin Park authorizes the Chief
Executive Officer, or her designee, to request energy load data from SCE for the purposes of
preparing a CCA Technical Feasibility Study; and adoption of this resolution in no way binds or
otherwise obligates the City of Baldwin Park to participate in a Community Choice Aggregation
Program, unless it so chooses by passage of a City Resolution.
PASSED, APPROVED, AND ADOPTED this 7th day of March 2018.
MANUEL LOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS.
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify that the
foregoing Resolution No. 2017-202 was duly adopted by the City Council of the City of Baldwin
Park at a regular meeting thereof held on March 7, 2018 and that the same was adopted by the
following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
ALEJANDA AVILA
CITY CLERK
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS: