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HomeMy WebLinkAbout02.03.21 Staff ReportNOTICE AND CALL OF A SPECIAL VIRTUAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, February 3, 2021 at 5:30 PM. virtually. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: January 28, 2021. Emm e J. Estrada t Mayor AFFIDAVIT OF POSTING I, Marlen Garcia, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting of February 3, 2021. Marlen Garc' , City Clerk :f.Al qR11*T1Tj I � MMEA1 CITY COUNCIL SPECIAL VIRTUAL MEETING February 3, 2021 5:30 PM THE COUNCIL CHAMBER IS CLOSED TO THE PUBLIC IN ACCORDANCE WITH HEALTH OFFICIALS RECOMMENDATIONS In accordance with the Governor's Declarations of Emergency for the State of California (executive Orders N-25-20 and N-29-20) and the Governor's Stay at Home Order (Executive Order N-33-20), the Baldwin Park City Council Meetings are being conducted via teleconference to limit in-person attendance. Audio Streaming will be available at: https.-Ilwww.youtube.comlchannellUCFLZO dQERIy59rhiQZ13F Ifeatured?view as=subscriber Q_ http.-Abaldwinpark.granicus.com/ViewPublisher.php?view id=10 Audio Streaming Simultaneously in Spanish will be available at: https://www.youtube.corn/channel/UC3bPFBIHcoPIksIXcletmGcA H U OF, 3RIEL S Emmanuel J. Estrada - Mayor Alejandra Avila - Mayor Pro Tern Daniel Damian - Council Member Monica Garcia - Council Member Paul C. Hernandez - Council Member PLEASE TURN OFF ALL ELECTRONIC DEVICES PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. COMENTARIOS DEL PUBLICO Se invita al pOblico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda. De acuerdo con e/ capitulo 39 del C6digo Municipal de la Ciudad de Baldwin Park, los comentaros deben se dirigidos al Concitio como una sola entidad, y no ser impertinentes, difamatorios, o profanos, o interrumpir la paz de la reunion. CITY COUNCIL SPECIAL VIRTUAL MEETING – 5:30 P.M. CALL TO ORDER: ROLL CALL: Council Members: Daniel Damian, Monica Garcia, Paul C. Hernandez, Mayor Pro Tern Alejandra Avila, and Mayor Emmanuel J. Estrada PUBLIC COMMUNICATIONS If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 5:30 PM to 6:00 PM on February 3, 2021 to comments@baldwingark.com. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. In order to provide all with an equal opportunity to voice their concerns, staff needs time to compile and sort speaker cards received. As such, we respectfully request that you email your information between the posting of this agenda and 3:00 PM on February 3, 2021. If you are a non-English Speaker and require translation services in another language other than Spanish, or sign, please indicate your request in your communication 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume. OPEN SESSION/STUDY SESSION None RECESS TO CLOSED SESSION 1. Conference With Legal Counsel—Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: City of Baldwin Park v. City of Irwindale Case No. BS163400 Case Name: People v. Ehlers Case No. ELM9EM07323 Case Name: Ehlers v. City of Baldwin Park Case No. 2:19-cv-09896-CAS-E Case Name: Baldwin Park Free Speech Case No. 2-19-cv-09864 CAS -E Coalition, et al., v. City of Baldwin Park Case Name: Herrera v. City of Baldwin Park Case No. 20STCV1 1521 Case Name: City of Baldwin Park v. McLean Case No. 20STCV25341 Case Name: Sandoval v. City of West Covina Case No. 20STCV17053 Case Name: Aguilar v. City of Baldwin Park Case No.215TCV00193 Case Name: John Doe 1 v. John Doe S.V Case No. 20STCV37963 Case Name: John Rios v. City of Baldwin Park Case No. 19STCP05465 2. Real Property Negotiations Pursuant to Government Code §54956.8: A. Property: 4150 Puente Avenue (CAN 17-06) Negotiating Parties: City of Baldwin Park and Shaun Bershatski, RUKLI, Inc. B. Property: 13111 Spring Street & 428 Cloverleaf Drive (CAN 17-07) Negotiating Parties: City of Baldwin Park and Ming Hong Huang, 428 Cloverleaf, LLC. C. Property: 4145 Puente Avenue (CAN 17-01) Negotiating Parties: City of Baldwin Park and Edward Avakyan Jenome Research D. Property: 13467 Dalewood Street (CAN 17-09) Negotiating Parties: City of Baldwin Park and Darrin Oganesian and Ryan Oganesian, RD Baldwin Park E. Property: 5148 Bleecker Street (CAN 17-12) Negotiating Parties: City of Baldwin Park and Sergio Torres, Enrique Vega and Moses Acosta, Medical Grade Farms BP F. Property: 15023 Ramona Boulevard (CAN 17-13) Negotiating Parties: City of Baldwin Park and Shaun Szameit, Joshua Pierce and Kevin Huebner, Kultiv8 Group, LLC. G. Property: 4621 Littlejohn Street (CAN 17-15) Negotiating Parties: City of Baldwin Park and Teresa Tsai, GSC Capital Group H. Property: 4802 Littlejohn Street, Suite B (CAN 17-29) Negotiating Parties: City of Baldwin Park and Yichang Bai W&F International Corp. I. Property: 5175 Commerce Drive (CAN 17-18) Negotiating Parties: City of Baldwin Park and Linda Thong, Pacific Cultivation, LLC. J. Property: 15440, 15442 and 15444 Arrow Highway (CAN 18-01) Negotiating Parties: City of Baldwin Park and Tim McCarty Ala Karte, LLC K. Property: 4802 Littlejohn Street (CAN 17-28) Negotiating Parties: City of Baldwin Park and Marco Perez and Ren Yoneyama, VRD, Inc. L. Property: 13460 Brooks Drive (CAN 17-31) Negotiating Parties: City of Baldwin Park and Sigrid Lopez and Artem Karapetyan, Green Health Industries, LLC. M. Property: 1516 Virginia Avenue (CAN 17-30) Negotiating Parties: City of Baldwin Park and David Ju DJCBP Corp., dba Tier One Consulting N. Property: Negotiating Parties O. Property: Negotiating Parties P. Property: Negotiating Parties 14551 Joanbridge Street (CAN 17-02) City of Baldwin Park and Tony Fong Baldwin Park Tale Corp. 5018 Lante Street City of Baldwin Park and Robert Gray Distinct Indulgence, Inc. Torch Street & Marlinda Avenue City of Baldwin Park and TTJ Investments, LLC Avenue (APNs: 8550-020-079, 080, 081, 084, 085, 086 and 087) 3. Conference with Labor Negotiators Pursuant to Government Code Section 54957.6: Agency Designated Representative: Rebecca T. Green, Richards Watson Gershon, Shannon Yauchzee, Chief Executive Officer, and Laura Thomas, Human Resources/Risk Manager Employee Organizations: Service Employee International Union (SEIU) 4. Conference With Legal Counsel—Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Four (4) 5. Public Employment Appointment Pursuant to Government Code §54957: Position: Chief of Police RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Marlen Garcia, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting of February 3, 2021. l�7A� Marlen Gar a City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or e- mail ImoralesCa)baldwinpark. com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE Il) BALDWIN PARK CITY COUNCIL REGULAR VIRTUAL MEETING February 3, 2021 7:00 PM THE COUNCIL CHAMBER IS CLOSED TO THE PUBLIC IN ACCORDANCE WITH HEALTH OFFICIALS RECOMMENDATIONS In accordance with the Governor's Declarations of Emergency for the State of California (executive Orders N-25-20 and N-29-20) and the Governor's Stay at Home Order (Executive Order N-33-20), the Baldwin Park City Council Meetings are being conducted via teleconference to limit in-person attendance. Audio Streaming will be available at: https.-Ilwww.youtube.comlchannellUCFLZO dDER Falfeatured?view as=subscriber jy59rhiQZ13_L_ http://baldwinpark.granicus.com/ViewPublisher.phhp?view id=10 Audio Streaming Simultaneously in Spanish will be available at: https:llwww.voutube.com/channel/UC3bPFBIHcoPIks]X qetmGcA HUB CSF THE . . . . . . ... . . ... ..... .. . . 4 Cr J Emmanuel J. Estrada - Mayor Alejandra Avila - Mayor Pro Tern Daniel Damian - Council Member Monica Garcia - Council Member Paul C. Hernandez - Council Member PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING THE MEETING. PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al pOblico a dirigirse al Concilio o cualquier Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda para hablar sobre cualquier asunto publicado en la or on any other matter within its jurisdiction. agenda o cualquier tema que este bajo su In accordance with Chapter 39 of the jurisdicci6n. De acuerdo con e/ capitulo 39 del Baldwin Park Municipal Code, Speakers C6digo Municipal de la Ciudad de Baldwin Park, los must address the Council as a whole and comentaros deben se dirigidos al Concilio como refrain from making impertinent, slanderous, una sola entidad, y no ser impertinentes, or profane remarks or disrupt the peace of difamatorios, o profanos, o interrumpir la paz de la the meeting. reunion. CITY COUNCIL REGULAR VIRTUAL MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Daniel Damian, Monica Garcia, Paul C. Hernandez, Mayor Pro Tem Alejandra Avila, and Mayor Emmanuel J. Estrada REPORT FROM CLOSED SESSION ANNOUNCEMENTS PROCLAMATIONS COMMENDATIONS & PRESENTATIONS • Update from Valley County Water District PUBLIC COMMUNICATIONS If you wish to comment, please email your name, City of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM to 8:00 PM on February 3, 2021 to comments@baldwinpark.com. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. In order to provide all with an equal opportunity to voice their concerns, staff needs time to compile and sort speaker cards received. As such, we respectfully request that you email your information between the posting of this agenda and 5:00 PM on February 3, 2021. If you are a non-English Speaker and require translation services in another language, or sign, please indicate your request in your communication 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume. CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. City of Baldwin Park's Warrants and Demands Staff recommends that the City Council ratify the attached Warrants and Demands Register. 2. Claim Rejection Staff recommends that the City Council reject the following claims and direct staff to send the appropriate notice of rejection to claimant(s): Diane Rendon Claimant alleges bodily injury due to the dangerous condition of public property within the parkway 3456 San Gabriel River Parkway These government claims, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all City Council Agenda Page 2 Councilmembers refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Councilmembers. 3. A Request for Consideration of Settlement Agreement with Rukli, Inc. It is recommended that the City Council approve the settlement agreement and direct staff to proceed with amended Development Agreements. 4. Approve the Ratification of the Execution of a Letter of Credit with River City Bank on behalf of Baldwin Park Resident Owned Utility District (B -PROUD) to Comply with California Public Utilities Commission Financial Security Requirements Staff recommends that the Council approve the ratification of the execution of a Letter of Credit with RCB on behalf of B -PROUD to comply with the CPUC FSR. 5. Adopt Resolution No. 2021-001 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, approving the application for grant funds for the California Climate Investments Urban Greening Program" for the Big Dalton Wash Trail Pocket Park Staff recommends that the City Council to: 1. Adopt Resolution No. 2021-001 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, approving the application for grant funds for the California Climate Investments Urban Greening Program" for the Big Dalton Wash Trail Pocket Park; and 2. Authorize the Director of Recreation and Community Services to execute any further documents. 6. Adopt Resolution No. 2021-002 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, approving the application for grant funds for the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018 (Proposition 68)" for the Big Dalton Wash Trail Greening Park Wetland Restoration Project Staff recommends that the City Council to: 1. Adopt Resolution No. 2021-002 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, approving the application for grant funds for the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018 (Proposition 68)" for the Big Dalton Wash Trail Greening Park Wetland Restoration Project; and 2. Authorize the Director of Recreation and Community Services to execute any further documents. 7. Authorize to Enter into a Lease Agreement for Three New Copy Machines It is recommended that the City Council approve entering into a 60 month Lease Agreement with Ricoh USA for three new copy machines. REPORTS OF OFFICERS None City Council Agenda Page 3 CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION Request by Council Member Monica Garcia: • City Council review of existing vehicle code and City response to traffic signals that are blacked out due to power outages, or any other unforeseen incident, with discussion and direction by Council. ADJOURNMENT CERTIFICATION I, Marlen Garcia, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 28th day of January, 2021. '*Nh#'1AWZ Marlen Garcia City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at Imorales@baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE il) City Council Agenda Page 4 ITEM NO. 1 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance DATE: February 3, 2021 SUBJECT: City of Baldwin Park's Warrants and Demands SI IMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payroll for the last period was $554,567.27 and the attached General Warrants Register was $1,361,762.45 for a total amount of $1,916,329.72. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: 1. The last payroll of the City of Baldwin Park consists of check numbers 201021 to 201030 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 25145 to 25351 for the period December 27, 2020 through January 9, 2021, inclusive; these are presented and hereby ratified in the amount of $554,567.27. 2. General Warrants, with the bank drafts in the amount of $764,935.29 and checks from 231464 to 231592 in the amount of $596,827.16 for the period of January 8, 2021 to January 25, 2021, inclusive; in the total amount of $1,361,762.45 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENT 1. 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FROM: Shannon Yauchzee, Chief Executive Officer • ", Laura J. Thomas, Human Resources & Risk Manager ko ,, DATE: February 3, 2021 SUBJECT: Claim Rejection SUMMARY This report seeks City Council consideration and direction to reject the Claims for Damages to person or property received for filing against the City of Baldwin Park. RECOMMENDATION Staff recommends that the City Council reject the following claims and direct staff to send the appropriate notice of rejection to claimant(s): Diane Rendon Claimant alleges bodily injury due to the dangerous condition of public property within the parkway 3456 San Gabriel River Parkway These government claims, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Councilmembers refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Councilmembers. FISCAL IMPACT Fiscal impact is unknown at this time. BACKGROUND In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of motion and that the claimants are sent written notification of said action. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES There are no other alternatives for the Council to consider since rejection of the claims is necessary for the Statute of Limitations to begin on the claims received. ATTAC H M E NTS None ITEM NO. 3 TO: Honorable Mayor and City Councilmembers FROM: Robert N. Tafoya, City Attorney " DATE: February 3, 2021 ,vaLev�: SUBJECT: A REQUEST FOR CONSIDERATION OF SETTLEMENT AGREEMENT WITH RUKLI, INC. u �i A The proposed settlement agreement with RUKLI, Inc. will dispose of the exclusive distribution in return for various concessions by the City of Baldwin Park. The proposed settlement will moderately reduce the fees owed by RUKLI to the City. It is important to note that currently RUKLI's fees are not due until operators are up and running. Very few operators are up and running, so the City is not currently receiving monies from RUKLI. Thus, the moderate reduction in fees are fees the City is not collecting anyway. Thus, the slight reduction in fees will not affect the financial footing of the City. This settlement and subsequent modification of RUKLI's Development Agreement will mandate RUKLI fee payments regardless of whether other operators are up and running. And, this settlement agreement will allow the City to collect the monies owed by operators that have refused to pay because they cannot move their product with the City's current Distributor. RECOMMENDATION It is recommended that the City Council approve the settlement agreement and direct staff to proceed with amended Development Agreements. FISCAL IMPACT This settlement agreement is not for monetary value. The City will pay RUKLI nothing. However, this settlement agreement will have a positive fiscal impact because it will allow the City to collect fees that are currently uncollectable. And, it will potentially allow the City to generate hundreds of thousands in new revenue. BACKGROUND/DISCUSSION The City Council granted RUKLI an exclusive distribution license from the City of Baldwin Park. At the time, the City had valid and legitimate business reasons to grant an exclusive distribution license. A distributor is critical to the cannabis industry. A distributor must collect taxes for the state, test the product, perform track and trace functions and actually distribute the product. The City Council believed it would be in the best interests of the City to have one distributor to perform these tasks. However, in practice, this exclusive arrangement did not meet the City's needs because of a variety of unforeseen factors. Two lawsuits have been filed against the City of Baldwin Park as a result of the exclusive distribution arrangement between the City and RUKLI. The first case was Cereceres v. City of Baldwin Park. That case is on appeal. The second case is Baldwin Park TALE v. City of Baldwin Park et al. This case is still active. This settlement will dispose of the Baldwin Park TALE case and possibly the Cereceres case as well. As a result of the interaction between RUKLI and the cannabis operators, the City began negotiations towards a settlement that would allow the City to terminate the exclusive distribution permit held by RUKLI. The City negotiated for several weeks with RUKLI. The final settlement terms are as follows: a. RUKLI immediately gives up its "exclusive" distribution permit; b. RUKLI continues to retain a distribution permit which is non-exclusive; C. Within thirty days RUKLI pays $15,000 administrative fee to process the new Development Agreement and new permits; d. New Development Agreement will have same term and option to extend as in current Development Agreement; e. Starting on January 1, 2022, RUKLI shall pay for its non-exclusive distribution permit whatever amount other operators, if any, pay for a distribution permit. There is no cap or floor, but RUKLI shall enjoy "Most Favored Nation" protection so that it pays the lowest amount paid by another operator.; f. Thirty days after the execution of this Agreement, RUKLI pays $50,000 per year for its PD fee starting this year as all the other operators pay; g. RUKLI receives a permit for cultivation and manufacturing; h. RUKLI pays $0 in 2021 for the cultivation/manufacturing permit, $220,000 in 2022 and $220,000 in 2023; L The CITY agrees to transfer ownership in non-exclusive distribution permit to Greg Kilbanov. The CITY agrees to process new permits in cultivation and manufacturing for RUKLI/Greg Kilbanov; j. The CITY agrees to forgive RUKLI'S current outstanding fees including $100,000 in police fees and $200,000 in Mitigation Fees, which RUKLI has disputed; k. RUKLI allows the CITY to begin considering and awarding distribution licenses as soon as the settlement agreement is signed by all parties; I. RUKLI agrees to allow other operators to begin using other distributors as soon as the settlement agreement is signed by all parties; M. RUKLI releases all claims it may have against other operators and all operators do the same for RUKLI; n. A mutual release for the CITY and RUKLI including Civil Code Section 1542 Release; o. Agreement is null and void if CITY does not issue new Development Agreement consistent with the above settlement terms LEGAL REVIEW This Staff Report and the settlement agreement have been reviewed by the City Attorney's Office as to form and content. ATTAC H M E NTS 1. Settlement Agreement CONFIDENTIAL SETTLEMENT AGREEMENT AND GENERAL RELEASE OF CLAIMS PARTIES This Confidential Settlement Agreement ("Agreement") and General Release of Claims (hereinafter -Agreement-) is entered into by and between RUKLI, Inc. ("RUKLI"), on the one hand, and CITY OF BALD IN PARK, a municipal corporation, and any and all of its agents, servants, officers, council members, representatives, administrators, executors, and employees (the "CITY'), on the other hand. RUKLI and CITY are collectively referred to hereinafter as the "PARTIES." PLEASE READ CAREFULLY. THIS SETTLEMENT AGREEMENT AND GENERAL RE, LEASE INCLUDES A RELEASE OF ALL KNOWN AND UNKNOWN CLAIMS. RECITALS WHEREAS, the City Council granted RUIUI an exclusive distribution license from the City of Baldwin Park. WHEREAS, the City had valid and legitimate business reasons to grant an exclusive distribution license. WHEREAS, the City Council believed it would be in the best interests of the City to have one distributor to perform distribution tasks, WHEREAS, this exclusive arrangement did not meet the City's needs because of a variety of unforeseen factors, including lawsuits being filed against the City. WHEREAS, two lawsuits have been filed against the City of Baldwin Park as a result of the exclusive distribution arrangement between the City and RUKLI. The first case was Cereceres v. City qf'Baldwin Park. The second case is Baldwin Park TALE V. City of Baldwin Park el al. WHEREAS, the City believes this Agreement will dispose of the Baldwin Park TALE v. City qfBaldu4n Park et al case. WHEREAS, as a result of the interaction between RUKLI and the cannabis operators, among other factors, the CITY began negotiations towards a settlement that would =allow the CITY to terminate the exclusive distribution permit held by RUKLI. WHEREAS, in order to avoid the time, expense and burden of engaging in litigation, trial, appeal and effort in litigating the dispute between them, RUKLI and the CITY have reached a complete settlement as to all claims and disputes, known or unknown, which exist or could exist on behalf of RUKLI against the CITY, from the beginning of time to the date of this Page I of 6 Agreement including, but not limited to, those differences embodied in the aforementioned Claim which settlement constitutes the good faith agreement of the aforementioned Claire. WHEREAS, RUKL,I further represents that it has discussed all aspects of its claim, and this Agreement with its attorneys, has been fully advised by them as to its rights, understands that it is waiving significant legal rights by signing this agreement, and enters into this Agreement voluntarily; with a full understanding of the Agreement with all of its terms. WiiiEREAS, the PARTIES represent that they are satisfied that their attorneys have used their best efforts to pursue and settle these matters fairly for them. WHEREAS, the PARTIES wish to enter into an Agreement of all of these disputes, and resolve and extinguish any and all rights and claims now existing or which may hereafter exist between and aniongst the PA ` iES to this Agreement. NOW. THEREFORE. in consideration of the promises and mutual promises contained herein., it is agreed as tallows: GENERAL RELEASE I , Scitlernent `f err-is. a RUKL.l immediately gives up its -exclusive" distribution permit; bo RtJ'KL.I continues to retain a distribution permit which is non-exclusive; C. Within thirty days R KLI pays $15,000 administrative fee to process the new l evelopnicni Agr emeni and new per it,s9 d New Developi-nent Ag.-eelmnt will have sande term and option to extend as in current Development Agreement, Starting �)n .ianti cy 1, 2022, RUKL;I shall pay for its nor;-exclusive distribution permit whatever amount other operators, if any, pay for a distribution permit. There is no calx or 11cor9 but Rukli shall enjoy -'Most Favored Nation" protection so that it pays the lowest amount paQui by anotlwr operator., t.. Within ill icer; uay s, ofthe issuance of the new Development Agreement, RU 1� L i pays X50.000 per year for its*PD tee surfing this year as all the outer operators pay; g: l UKLI recei es a permit for cultivation and manufacturing; 1: f,UKL.i pays ",xa in _021 for the Cultivatioi-1/ii-taiiufacturing permit, 22 a tion ki 202' and S220,000 � a 2022: The i21"­`I` to transfer owwriership in non-exclusive distribution permit to Greg; Isilbanov. The CITE" agrees to process new permits in cultivation and manufacturing fir I.lKLU"ireg L;ilbanov ;'age 2 of j. ; The CITY agrees to forgive RUKLI' S current outstanding fees including $ 100,000 in police fees and. $200,000 in Mitigation Fees, which RUKLI has disputed, L RUKLI allows the CITY to begin considering and awarding distribution licenses as soon as the settlement agreement is signed by all parties; 1. RLTKLI agrees to allow other operators to begin using other distributers as soon as the settlement agreement is signed by all parties; . RUKLI releases all claims it may have against other operators and all operators do the same for RUKLI; n. A mutual rebase for the CITY and RUKLI including Civil Cade Section 1542 Release; o. Agreement is null and void if 'CIT'Y does not issue new Development Agreement consistent with the above settlement terms 2.. Mutual Release of All Claims. a. In consideration of and in return for the promises and covenants undertaken in this Agreement, and for other good and valuable consideration, receipt of which is hereby acknowledged, RUKLI and CITE' hereby acknowledge full and complete satisfaction of and des hereby release, absolve and discharge each other, and their members insurers, subsidiaries, related companies and business concerns, past and present, and each of there, including but not limited to partners, trustees, directors, officers, council members, agents, attorneys; servants and employees, past and present and each of there (collectively referred to as "Releasee s") from any and all claims, demands, liens, agreements, contracts, covenaxrts, actions, suits, causes of action, expenses, damages, judgments, orders and liabilities of whatever kind or nature in state or federal law, equity or otherwise, whether known or unknown (collectively, the .`Claims.,), which RUKLI now owns or holds or has at any time owned or held as against CITY or the Releasees, and which CITY novo ownsor hold or at any time owned or held against RUKLL including specifically but not exclusively and without limiting the generality of the foregoing, any and all claims known or unknown, suspected. or unsuspected: (,1) arising out of R�IKLI's distribution license from the City of Baldwin Park. b. Waiver of Civil Code Section 1542. RUKLI and the CITY hereby expressly waive any and all rights and benefits conferred upon them by the provisions of Section 1512 of the California Civil Code, and expressly consent that this Agreement shall be given full force and effect according to each and all of its express terms and provisions, including those relating to unknown and unsuspected Claims, if any, as well as those relating to any other'. Claims hereinabove specified. Section 1542 provides - z4 neral release does not extend to claims vvhich the creditor does not kno-tiv or suspect to exist in his or heti fiav ar at the time of executing the release, ivhich if knoA;n by him or her must have materially gfi��cterl his or ht r ,sr tt earter?t tir ith the debtor. Page 3 of Thus, notwithstanding the provisions of section 1542, and to implement a full and complete release and discharge of the released PARTIES, RUKLI and the CITY expressly acknowledge that this Agreement is intended to include in its effect, without limitation, all clams RUKLI and CITE' do not know or suspect to exist in thein respective favors at the time of signing this Agreements and that this Agreement contemplates the extinguishment of any and all of such claims. RUKLI and CITY warrant that they have read this Agreement, including this waiver of California Civil Code section 1542, and that they have consulted with or had the opportunity to consult with counsel oftheir choosing about this Agreement and specifically about the waiver of section 1542, and that :bath PARTIES understand this Agreement and the section 1542 waiver, and so both freely and knowingly enter into this Agreement. RUKLI and CITY further acknowledge that the PANTIES later may discover facts different from or in addition to these they now know or believe to be true regarding the matters released or described in this Agreement, and even so both agree that the releases and agreements contained in this Agreement shall remain effective in all respects notwithstanding; any later discovery of any different or additional facts. R.UKLI and CITY expressly assume any and all risk of any mistake in connection with the true facts involved in the matters, disputes, or controversies released or described in this Agreement or with regard to any facts now unknown to it relating thereto. 3. Nes Admission of Liability. This Agreement is a compromise and settlement of disputed claims beingreleased herein, and therefore this Agreement and the consideration provided for in this Agreement do not constitutean admission of liability on the part of CITE' or its officers, directors, council rnernber, agents, affiliated entities, successors, assignees, employees, insurers, attorneys or representatives, or an admission, directly or by implication, that any of them has violated any law, statute, rule, regulation, policy or any contractual right or other obligation - owed; to any party or to RUKLI- CITE' specifically by this; Agreement denies all allegations of improper or unlawful conduct made by RUKLI. The PANTIES merely intend, by entering into this Agreement, to avoid further litigation. 4. Attorneys' Fees And. Enforcement. The PANTIES to this Agreement` expressly agree that no party shall be liable to any other party, person, or entity for costs and/or attorneys, fess relating to any case related to this Agreement or this Agreement, including any provided for by ;statute. It is further understood and agreed that if, at any time, a violation of any term of this Agreement is asserted by any party hereto, that party shall have the right to seek specific performance of that term and/or any other necessary and proper relief, including but not limited to damages, from any court of competent jurisdiction, and the prevailing party shall be entitled to receiver its reasonable assts and attorneys' ,fees, 5. Counterparts. = This Agreement may be executed in counterparts and, if so exiecuted, each such counterpart shall lime the force and effect of an original. A facsimile signatur, or signature scanned and sent by electronic mail shall have the same force and effect as ars original signature. S. Choice Of Law. This Agreement shall be construed in accordance with, and be &.cm,:d governed by, the laws of the State of California. Page 4 of 6 7; general Terms And Conditions. a. If any provision of this Agreement or any application of any provision of this Agreement is held invalid, the invalidity shall not affect other provisions or applications of the Agreement which can be given effect without the invalid provision or application. To this end., the provisions of this Agreen-ient are severable. b. R.l KLI represents and warrants that he has not heretofore assigned or transferred or purported to assign or transfer to any person, farm or corporation any claim, demand, right, damage, liability. debt, account, action. cause of action, or any other matter herein released.'RUKLI agrees to indera,rtily and hold CITE' harmless against any liens, claim or demand asserted by other governmental entities. demand, right, damage, debt, liability, account, action, cause of action, cast or expense. including attorneys} fees or costs, actually paid or incurred, arising out of or in any way connected with any such transfer or assignment or any Such purported or claimed transfer or assignment. C. This agreement and all covenants and releases set forth herein shall be binding upon and shall in -are to the benefit of the respective PANTIES hereto, their legal successors, heirs, assigns, partners, representatives, parent companies, subsidiary companies, agents, attorneys. officers, einployees, dircctors and shareholders. d. IZUKLI acknowledges it has read this Agreement; that it fully understands its rights, privileges, and duties 'under the Agreement, and that it enters this Agi-cement freely and voluntarily. RUKLI further acknowledges that it has had the opportunity to ;consult with an attorney of its choice to explain the termsof this Agreement and the consequences of signing this Agreement. e. The PARTIES acknowledge that each may later discover facts different fro-ni, or in addition to, those they now know or believe to be true with respect to the Claims r,:Ieased in this Agreement, and agrees the release shall be and regain in effect in all respects as a complete and general release as to all matters released, notwithstanding any such different or additional facts. f This agreement and the provisions contained herein shall not be construed' or interpreted f€ar or against any; pasty hereto because each party drafted or caused that panty's legal representative to draft many sof the provisions in the agreement. g. RUKLI acknowledges and represents that no promise or representation not contained in this Agreement has been made to it and acknowledges and represents that this Agfeerfie t contains tate entire understanding between the PARTIES TI and, contains all terms and conditions pertaining; to the compromise and settlement of the subjects referenced in this Agreement. This agreement may only be an ended or modified by a writing signed by the parties hereto. Any waiver of any provision of this agreement shall not constitute a waiver of any other provision of this Agreement unless expressly so indicated. h. In the event any pat=ty to this Agreement fails to tender any consideration re luired by this Agreement, the Court shall retain jurisdiction pursuant to Code of Civil Procedure cedure secti n 664.6 to enter judgment pursuant to the terms of this agreement. Nage 5 of 6 PLEASE READ CAREFULLY. TIS; CONFIDENTIAL SET'TLE EI T AGREEMENT AND GENERAL RELEASE INCLUDES E EE E OF ALL KNOWN AND UNKNOWN AI o 1 have read the foregoing Confidential Settlement Agreement and General release of Cialms and 1 accept and agree to the provisions contained in this Agreement and hereby execute it voitintarily and with full understanding o its consequences. 2021 fi ICK - T c. Date a: 2021 Greg Kilban Dated: 2021 Emmanuel JW Estrada "City of Baldwin Dark Mayor Dated: 2021 Shannon Yauchzee City of Baldwin lark Chief Executive Officer APPROVED ASTO FORM: r s= DATE: 2021 Co sso, Esq. cral Counsel; RUKLI, Inc. DATE: -2021 Robert N. Tafoy . Esq. City Attorney for City of Baldwin Park Page 6 of 6 ITEM NO. 4 TO: Honorable Mayor and Members of the City Council HU of r� ?! FROM: Benjamin Martinez, Community Development Director • "SA 6 s l Shannon Yauchzee, Chief Executive Officer ; DATE: February 3, 2021 ° arsuP SUBJECT: Approve the Ratification of the Execution of a Letter of Credit with River City Bank on behalf of Baldwin Park Resident Owned Utility District (B -PROUD) to Comply with California Public Utilities Commission Financial Security Requirements SUMMARY This report seeks City Council approval for ratification of the execution of a Letter of Credit with River City Bank (RCB) on behalf of Baldwin Park Resident Owned Utility District (B -PROUD) in order to comply with California Public Utilities Commission (CPUC) Financial Security Requirements (FSR). RECOMMENDATION Staff recommends that the Council approve the ratification of the execution of a Letter of Credit with RCB on behalf of B -PROUD to comply with the CPUC FSR. FISCAL IMPACT $147,000 transferred from the City's Secured Deposit Account held with RCB to a cash collateral account in the name of the City of Baldwin Park (City). Once the FSR has been satisfied, the City will be refunded the original $100,000 Bond currently being held by the CPUC. BACKGROUND On April 3, 2019, City Council adopted Ordinance No. 1439 Establishing the Baldwin Park Community Choice Aggregation (CCA) Program, B -PROUD. B -PROUD began serving customers October 1St. As a CCA, B -PROUD is required to meet certain state mandated obligations, including the posting of an FSR instrument per CPUC Resolution E-5059 (Resolution). In 2018, the CPUC issued Decision 18-05-022 (Decision) which established reentry fees and financial security requirements for CCAs. Under the Decision, Investor Owned Utilities (IOUs), including Southern California Edison (SCE), were required to submit advice letters implementing the FSR requirements. Those advice letters were submitted in August 2018; however, they were suspended by the CPUC until final implementation issues could be resolved. On October 8, the CPUC adopted the Resolution finalizing the implementation of the IOU advice letters and setting the FSR at $147,000. To date, CCAs have been operating under an interim amount of $100,000, which was submitted to the CPUC as part of the City's CCA registration process. The purpose of the FSR instrument is to cover reentry fees borne by the IOU in the event of a mass involuntary return of CCA customers to the IOU, such as the decertification of the CCA or a CCA failure. The IOU may only withhold funds from the financial security instrument for unpaid administrative or procurement costs associated with the return of CCA customers to the IOU. Any withholding of those funds must first be approved by the CPUC. In order to meet this requirement, California Choice Energy Authority (CalChoice) on behalf of B - PROUD and its other member agencies, worked with RCB on a form of Letter of Credit. Additionally, the Resolution required that B -PROUD submit an Advice Letter to the CPUC with the FSR instrument as proof of compliance no later than December 8, 2020. CalChoice also worked with its legal team to draft the Advice Letter, which was submitted with a copy of the executed Letter of Credit. In accordance with the Resolution, once the Advice Letter is submitted and compliance with the FSR is demonstrated by way of an attached executed Letter of Credit, the interim financial security amount of $100,000 currently held by the CPUC will be returned to the City. Initially, B -PROUD sought to satisfy the FSR by way of an Escrow Agreement, however the Resolution required that SCE have final approval of the language in the agreement. Negotiations with SCE on the terms of the agreement reached an impasse and a new security mechanism needed to be developed. Because of the compressed timeline resulting from this change, and the deadline to remit the Advice Letter and security instrument by December 8, 2020, staff is requesting that Council ratify the execution of the Letter of Credit after the fact. ALTERNATIVES The alternative is to not approve the staff recommendation resulting in B -PROUD not meeting state mandates. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Advice Letter and Pro Forma Letter of Credit California Public Utilities Commission DIVA 14N M 112 1,12 ISM IM EXPLANATION OF UTILITY TYPE ELC - Electric GAS = Gas WATER = Water PLC = Pipeline HEAT= Heat ill!, '111, jli (Date Submitted / Received Stamp by CPUC] December 7, 2020 Confidential treatment requested? [-] Yes P1 No If yes, specification of confidential information: Confidential information will be made available to appropriate parties who execute a nondisclosure agreement. Name and contact information to request nondisclosure agreement/ access to confidential information: =No Requested effective date: 12/7/20 No. of tariff sheets: n/a Estimated system annual revenue effect n/a Estimated system average rate effect MY n/a When rates are affected by AL, include attachment in AL showing average rate effects on customer classes {residential, small commercial, large C/l, agricultural, lighting). Tariff schedules affected: n/a Service affected and changes proposed' n/a Pending advice letters that revise the same tariff sheets: n/, CPUC, Energy Division Attention: Tariff Unit Son Francisco, CA 94102 Email: EDTariffUnit@)cpuc,ca.gov Name: Shannon Yauchzee Title: Chief Executive Officer Utility Name: Baldwin Park Resident Owned Utility District Address: 14403 E. Pacific Avenue City: Baldwin Park State: California Zip: 91706 Telephone (xxx) xxx-xxxx: (626} 813-5204 Facsimile (xxx) xxx-xxxx: Email: syauclizeegbaldwinpaiLcorn Affiliate Direct Access Prehininary Stateinent Agreements Disconnect Service Proctueinent Agric-LdtLue ECAC / Energy Cost Ad'justinent Q,,,hA,,,g Fch"- Avoided Cost EOR / Enhanced Oil Recovery Rebates Balancing Accom-it Energy Charge Ref u -ids Baseline Energy Efficiency Reliability- Bilingual Establish Service Re-XIAT/Bio-MAT Billings Expand Service Area Revenue Allocation Bioeneig� Forms Ride 21 Brokerage Fees Franchise Fee / User Tax Rides CARE G.O. 131-D Section 851 CPUC Reimbtuseinent Fee CIRC / General to Case Self Generation Capacity Hazardous XX,aste Service Area Map Cogeneration Increase Rates Service Outage Compliance Interruptible Service Solar Conditions of Sergi -ice Interutili"- Transportation Standby Service Connection LIEF Law -Income Energy Efficienc-v Storage Consei�,ation LIRA Low -Income Ratepayer Assistance Street Lights Consolidate Tariffs Late Payment Charge Siucharges Contracts Line Extensions Tariffs Core Meinorandwia Accotu-it Taxes Credit Metered Energy Efficiency Text Changes Curtailable, Seim -ice Metering Transformer Customer Charge Mobile Home Parks Transition Cost Customer avried Generation Name Change Transirdssion Lines Decrease Rates NonCoreTransportation Electrification Demand Charge Non-firm Service Contracts Transportation Rates Demand Side FLmd Nuclear Undergroiu-iding Demand Side Manageinent Oil Pipelines Voltage Discount Demand Side Response PBR. / Performance Based Ratemaking Lind Power Deposits Portfolio N\Tithdra-wal of Service Depreciation Power Lines December 7, 2020 California Public Utilities Commission Energy Division Attention: Tariff Unit 505 Van Ness Avenue San Francisco, CA 94102 Advice Letter BPROUD AL lE RE: SUBMITTAL OF COMMUNITY CHOICE AGGREGATOR FINANCIAL SECURITY REQUIREMENT INSTRUMENT IN COMPLIANCE WITH RESOLUTION E-5059 The City of Baldwin Park operating as Baldwin Park Resident Owned Utility District (`BPROUD"), hereby submits and posts its Community Choice Aggregator ("CCA") Financial. Security Requirement ("FSR") Instrument pursuant to Resolution E-5059 of the California Public Utilities Commission ("Commission"). A pro -forma version of the FSR Instrument is appended hereto as Appendix A. Assembly Bill ("AB") 117 enacted requirements for ensuring that bundled service customers of the investor-owned utilities ("IOUs") are indifferent to the costs of electricity customers migration to and from CCA programs. Public Utilities Code Section 394.25(e) established consumer protections that require CCAs to post financial security to cover the reentry fees that would be imposed on CCA customers in the event these customers are involuntarily returned to IOU service. On June 7, 2018, the Commission issued Decision ("D.")18-05-022, which found that Public Utilities Code Section 394.25(e) requires the implementation of both a reentry fee and a corresponding FSR to address the costs of a potential mass involuntary return of CCA customers to utility service. I The FSR represents the estimated amount that would be required to cover IOU administrative and procurement costs resulting from a mass involuntary return.2 D.18-05-022 established the methods for calculating re-entry fees and financial security amounts and established a minimum CCA financial security amount of $147,000.3 D.18-05-022 ordered each CCA to submit a compliance advice letter to the Commission's Energy Division, providing notice of compliance with the FSR and requesting the return of the interim financial security posted with the Commission.' D.18-05-022 determined that letters of credit, surety bonds, or cash held by a third -party are the acceptable instruments to satisfy the ' D.18-05-022 at 14; Conclusion of Law 1. 2 D.18-05-022 at 14; Conclusion of Law 2. 3 D.18-05-022 at 16; Ordering Paragraph 9. 4 D.18-05-022; Ordering Paragraph 10. FSR.' D.18-05-022 further ordered the amount of the FSR to be updated twice per year to reflect the change to forecasted procurement and administrative costs if the change in the amount of the reentry fees is greater than 1.0 percent.I On August 15, 2018, Pacific Gas & Electric Company ("PG&E") submitted Advice Letter ("AL") 5354-E, Southern California Edison Company ("SCE") submitted AL 3840-E, and San Diego Gas & Electric Company ("SDG&E") submitted AL 3257-E (collectively, "IOU Advice Letters") seeking Commission approval of proposed revisions to the three IOUs' tariffs to define and calculate the CCA financial security and reentry fees requirements pursuant to D.18- 05-022. On September 4, 2018, the California Community Choice Associate ("CaICCA") protested the IOU Advice Letters arguing that the IOU Advice Letters were overly broad and went beyond the scope of D.18-05-022. On October 9, 2020, the Commission issued Resolution E-5059 partially approving the IOU Advice Letters and directing the CCAs to post new FSR instruments within 60 days of the Resolution. Resolution E-5059 adopted the proposed tariff revisions that were specifically directed in D.18-05-022, but rejected those proposed revisions that did not comply with the decision.' Resolution E-5059 determined that the FSR instrument will govern the rights and obligations of the parties and shall be based on commercially reasonable and accepted terms and conditions.9 Resolution E-5059 further states that the CCA FSR instrument may only be drawn upon in the event of an involuntary return, or as mutually agreed upon in, or pursuant to, the terms of the FSR instrument.10 Finally, Resolution E-5059 found that an IOU may not terminate CCA service without an order of the Commission for failure by a CCA to post its FSR instrument.'' Resolution E-5059 also ordered the IOUs to resubmit their tariff sheets to clarify: (i) the terms of the FSR are subject to mutual agreement by the IOU, the CCA, and the third -party issuer of the FSR instrument, (ii) failure of the CCA to post the FSR instrument within the sixty-day period following issuance of Resolution E-5059 may be grounds for the CCA's involuntary service suspension by the Commission, (iii) the IOU may not terminate CCA service without approval from the Commission, and (iv) the Involuntary Return Process as provided for in the Resolution.' 2 On November 6, 2020, the IOUs refiled their tariff sheets via respective Tier 1 Advice Letters to conform with Resolution E-5059.13 On November 30, 2020 the California Community 5 D.18-05-022; Ordering Paragraph 7. 6 D.18-05-022 at 10. See Ca1CCA Protest, dated September 4, 2018. 8 Resolution E-5059 at 2. 9 Resolution E-5059 at 26. 10 Resolution E-5059 at 27. 1' Resolution E-5059 at 16. 12 Resolution E-5059 at 26-27; Ordering Paragraph 4. 13 See PG&E Advice Letter 5354 -E -B, SCE Advice Letter 3840 -E-A, SDG&E Advice Letter 3257 -E- A ("Updated IOU Advice Letters"). 2 Choice Association (" CaICCA") filed a Limited Protest of the Updated IOU Advice Letters requesting clarification regarding certain tariff revisions regarding the treatment of protested reentry fees as well as the timing and circumstances in which CCA customer payment remittances may be withheld." BPROUD has continued to work diligently to reach an agreement with SCE on terms and conditions for the FSR instrument. BPROUD and SCE have come to an agreement regarding the timing and circumstances under which SCE may withhold customer payment remittances, and the timing associated with SCE's draw of the FSR Instrument. These matters are reflected in the FSR Instrument. However, no agreement has been reached regarding whether SCE may draw the full amount of the reentry fees if BPROUD submits a protest disputing the amount of the reentry fees. The FSR Instrument sufficiently addresses this outstanding issue by providing that SCE will act in good faith to comply with Commission orders related to protested reentry fees. BPROUD expects that the Commission will address these issues in response to CaICCA's protest of the Updated IOU Advice Letters. Under Resolution E-5059, a CCA has complied with the FSR posting requirements when the CCA has demonstrated that the financial instrument has been formed, and the IOU made its obligee, recipient, or equivalent. 15 Appendix A to this advice letter contains the pro forma letter of credit that has been used as the underlying document for the actual FSR Instrument that has been executed by BPROUD and SCE.16 In the event that an involuntary return occurs, Resolution E-5059 requires the IOU to submit a Tier 1 Advice Letter within 30 days of the involuntary return to notify the Commission that the return has occurred and to set forth the reentry fee calculation." The FSR instrument states, unless otherwise mutually agreed, SCE will not draw from the FSR amount until at least 20 days after SCE submits the Tier 1 Advice Letter notifying the Commission of the involuntary return. Moreover, the FSR instrument states that SCE will not draw from the FSR amount except (a) upon written agreement between BPROUD and SCE or (b) until at least 15 calendar days after SCE has issued a written demand for payment to BPROUD and no sooner than 20 calendar days following SCE's filing of the Tier 1 Advice Letter notifying the Commission of the involuntary return. The form and terms of the attached pro forma FSR instrument, including the specific conditions under which the FSR is activated, have been mutually agreed upon between BPROUD and SCE. By submitting this Advice Letter, the undersigned attests that it has formed an FSR Instrument, consisting of a letter of credit, and SCE has been made its obligee, recipient, or 14 See California Community Choice Association's Protest of SCE Advice Letter 3840 -E-A, PG&E Advice Letter 5354-E-13, and SDG&E Advice Letter 3257 -E-A Community Choice Aggregation Financial Security Requirements. 15 Resolution E-5059 at 26; Finding of Fact 17. 16 See D.18-05-022 at 16; Ordering Paragraph 7 ("Letters of credit ... are acceptable forms for satisfying the financial security requirement.") 17 Resolution E-5059 at 27; Ordering Paragraph 7. 3 equivalent, as directed by the Commission in Resolution E-5059. Ing g*1asm-,AnBytosom01010Wa1►ImX411n0I BPROUD previously posted an interim FSR of $100,000 with the Commission in compliance with Resolution E-4133. Per Resolution E-5059 and D.18-05-022, the interim financial security posted with the Commission should be returned to the posting CCA when the CCA complies with the financial security requirements as described in Resolution E-5059.18 Through this advice letter, BPROUD is requesting the return of the interim FSR amount of $1.00,000. CCA requests that this Tier 1 Advice Letter become effective on December 7, 2020, which is the date of this submission. Appendix A: Pro Forma Letter of Credit Anyone wishing to protest this advice filing may do so by letter via U.S. Mail, facsimile, or electronically, any of which must be received no later than 20 days after the date of this advice filing. Protests should be mailed to: CPUC, Energy Division Attention: Tariff Unit 505 Van Ness Avenue San Francisco, California 94102 E-mail: EDTariffUnit@cpuc.ca.gov Copies should also be mailed to the attention of the Director, Energy Division, Room 4004 (same address above). In addition, protests and all other correspondence regarding this advice letter should also be sent by letter and transmitted via facsimile or electronically to the attention of: Baldwin Park Resident Owned Utility District 11403 E. Pacific Avenue Baldwin Park, CA 91706 cathy@calchoice.org There are no restrictions on who may file a protest, but the protest shall set forth specifically the grounds upon which it is based and shall be submitted expeditiously. 18 Resolution E-5059 at 5; see also D.18-05-022 at 11. 4 Respectfully submitted, /s/ Cathy DeFalco Cathy DeFalco General Manager California Choice Energy Authority On behalf of Baldwin Park Resident Owned Utility District Appendix A Pro Forma Letter of Credit Form of Letter of Credit IRREVOCABLE NON -TRANSFERABLE STANDBY LETTER OF CREDIT Bank Reference Number: Issuance Date: Issuing Bank: [insert bank name and address] Applicant: [insert applicant name and address] Beneficiary: Southern California Edison Company Attn: Manager of Risk Operations and Collateral Management 2244 Walnut Grove Avenue GO#l, Quad 2B Rosemead, CA 91770 Available Amount: $147,000 (One Hundred Forty -Seven Thousand U.S. Dollars) Expiration Date: [insert date] Ladies and Gentlemen: (the `Bank") hereby establishes this Irrevocable Non -transferable Standby Letter of Credit ("Letter of Credit") in favor of Southern California Edison Company, a California corporation (the `Beneficiary"), for the account of finsert name �af CCA car.JPA,f6rmed.fbr ihepur j�ose (#'a CCA f, a [insert 1t aC entity type%, to serve as the Financial Security Requirement for the amount stated above (the "Available Amount"), effective immediately. This Letter of Credit shall be of no further force or effect at 5:00 p.m., California [New York is acceptable] time on the expiration date stated above or, if such day is not a Business Day (as hereinafter defined), on the next Business Day (as may be extended pursuant to the terms of this Letter of Credit) (the "Expiration Date"). For the purpose hereof, "Business Day" shall mean any day other than: 1. A Saturday or a Sunday, 2. A day on which banking institutions in the city of Los Angeles, California [New York, New York is acceptable], are required or authorized by Law to remain closed, or A day on which the payment system of the Federal Reserve System is not operational. It is a condition of this Letter of Credit that the Expiration Date shall be automatically extended without amendment for one (1) year from the Expiration Date hereof or any future Expiration Date unless at least sixty (60) days prior to such Expiration Date, we send notice to you by certified mail or overnight courier, at the address stated below, that we elect not to extend this Letter of Credit for any such additional period. Subject to the terms and conditions herein, funds under this Letter of Credit are available to Beneficiary by complying presentation on or before 5:00 p.m. California [New York is acceptable] time, on or before the Expiration Date of the following: The original Letter of Credit and all amendments, or a copy of such documents in the case of partial drawings; 2. A Drawing Certificate in the form of Exhibit "A" attached hereto and which forms an integral part hereof, duly completed and bearing the signature of an authorized representative of the Beneficiary signing as such; and 3. A Sight Draft in the form of Exhibit "B" attached hereto and which forms an integral part hereof, duly completed and bearing the signature of an authorized representative of the Beneficiary. Drawings may also be presented by facsimile transmission ("Fax") to Fax number [insert number] under telephone pre -advice to [insert number] or alternatively to [insert number]; provided that such Fax presentation is received on or before the Expiration Date on this instrument in accordance with the terms and conditions of this Letter of Credit. It is understood that any such Fax presentation shall be considered the sole operative instrument of drawing. In the event of presentation by Fax, the original documents should not also be presented. Partial drawing of funds shall be permitted under this Letter of Credit, and this Letter of Credit shall remain in full force and effect with respect to any continuing balance; provided, the Available Amount shall be reduced by the amount of each such drawing. This Letter of Credit is not transferable or assignable. Any purported transfer or assignment shall be void and of no force or effect. All correspondence and any drawings (other than those made by Fax) hereunder are to be directed to [Bank address/contact]. All notices to Beneficiary shall be in writing and are required to be sent by certified mail or overnight courier to: Southern California Edison Company, Manager of Risk Operations and Collateral Management, 2244 Walnut Grove Avenue, GO#1, Quad 213, Rosemead, CA 91770. Only notices to Beneficiary meeting the requirements of this paragraph shall be considered valid. Any notice to Beneficiary which is not in accordance with this paragraph shall be void and of no force or effect. Banking charges shall be the sole responsibility of the Applicant. This Letter of Credit sets forth in full our obligations and such obligations shall not in any way be modified, amended, amplified or limited by reference to any documents, instruments or agreements referred to herein, except only the attachment referred to herein; and any such reference shall not be deemed to incorporate by reference any document, instrument or agreement except for such attachment. Except in the case of an increase in the Available Amount or extension of the Expiration Date, this Letter of Credit may not be amended or modified without the Beneficiary's prior written consent. The Bank engages with the Beneficiary that Beneficiary's drafts drawn under and in compliance with the terms of this Letter of Credit will be duly honored if presented to the Bank on or before the Expiration Date. Except so far as otherwise stated, this Letter of Credit is subject to the International Standby Practices ISP98 (also known as ICC Publication No. 590), or revision currently in effect (the "ISP"). As to matters not covered by the ISP, the laws of the State of California, without regard to the principles of conflicts of laws thereunder, shall govern all matters with respect to this Letter of Credit. AUTHORIZED SIGNATURE for Bank Name: [print name] Title: [print title] EXHIBIT A TO LETTER OF CREDIT No. [ ] DRAWING CERTIFICATE TO [ISSUING BANK NAME & ADDRESS] IRREVOCABLE NON -TRANSFERABLE STANDBY LETTER OF CREDIT REFERENCE NUMBER: Southern California Edison Company (`Beneficiary"), demands [Issuing Bank Name] ("Bank") payment to the order of the Beneficiary the amount of U.S. $ ( U.S. Dollars), drawn under the Letter of Credit referenced above (the "Letter of Credit"), for the following reason(s) [check applicable provision]: [ ] A. Under terms of the Tariff Rule 23, Beneficiary is entitled to draw under Letter of Credit No. insert number% amounts owed by [insert name (?fCCA CA or J11 j. In presenting this statement and making this request ("Drawing Certificate"), Beneficiary represents and warrants as follows: i. Beneficiary has not issued this Drawing Certificate except (A) upon written agreement between CCA and Beneficiary; or (B) after at least 15 calendar days ("15 -day Period") following Beneficiary's written demand for payment to CCA in the amount of the re-entry fees due from. CCA, calculated and delivered in conformance with Beneficiary's tariff ("Re -Entry Fees") and no sooner than 20 calendar days following Beneficiary's notification to CCA and the California Public Utilities Commission ("Commission"), through Beneficiary's submission of a Tier 1 advice letter consistent with Resolution E-5059, that CCA has involuntarily returned or has begun to involuntarily return its customers to Beneficiary. ii. Within the 15 -day Period, (A) CCA has not paid the full amounts owed by CCA for Re -Entry Fees through direct payment by CCA to Beneficiary; or (B) Beneficiary and CCA have not agreed in writing that Beneficiary may withhold CCA customer remittances in full satisfaction of the Re -Entry Fee amount. iii. Beneficiary has in good faith complied with the Commission's orders related to whether Beneficiary can draw the full amount of the Re -Entry Fees even if CCA submits a protest to the Commission disputing the amount of the Re -Entry Fees. [ ]B. The Letter of Credit will expire in fewer than twenty (20) Business Days from the date hereof, and the CCA or its successor has not provided Beneficiary alternative financial security acceptable to Beneficiary. Unless otherwise provided herein, capitalized terms which are used and not defined herein shall have the meaning given each such term in the Letter of Credit. Authorized Signature for Beneficiary: SOUTHERN CALIFORNIA EDISON COMPANY IIn Name: [print name] Title: [print title] EXHIBIT B TO LETTER OF CREDIT No. [ ] SIGHT DRAFT [INSERT DATE] TO: [ISSUING BANK NAME & ADDRESS] PAY AT SIGHT TO THE ORDER OF SOUTHERN CALIFORNIA EDISON COMPANY ( "BENEFICIARY") THE AMOUNT OF USD [INSERT AMOUNT] DRAWN UNDER [ISSUING BANK NAME] IRREVOCABLE NON -TRANSFERABLE STANDY LETTER OF CREDIT NUMBER [INSERT NUMBER] ISSUED ON [INSERT DATE]. FUNDS PAID PURSUANT TO THE PROVISIONS OF THE LETTER OF CREDIT SHALL BE WIRE TRANSFERRED TO THE BENEFICIARY IN ACCORDANCE WITH THE FOLLOWING INSTRUCTIONS: [INSERT WIRING INSTRUCTION] AUTHORIZED SIGNATURE SOUTHERN CALIFORNIA EDISON COMPANY Lo Name: [Print name] Title: [print title] S1 ITEM NO. 5 TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation & Community Services DATE: February 3, 2021 SUBJECT: Adopt Resolution No. 2021.001 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, approving the application for grant funds for the California Climate Investments Urban Greening Program" for the Big Dalton Wash Trail Pocket Park. SUMMARY The purpose of this staff report is for the City Council to adopt Resolution No. 2021.001 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, approving the application for grant funds for the California Climate Investments Urban Greening Program" for the Big Dalton Wash Trail Pocket Park. RECOMMENDATION Staff recommends that the City Council to: 1) Adopt Resolution No. 2021.001 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, approving the application for grant funds for the California Climate Investments Urban Greening Program" for the Big Dalton Wash Trail Pocket Park; and 2) Authorize the Director of Recreation and Community Services to execute any further documents. FISCAL IMPACT There is no fiscal impact to the budget at this time. BACKGROUND Signed into law on September 14, 2016, SB 859 (Chapter 368, Statutes of 2016) created the California Natural Resources Agency's (Agency) Urban Greening Program, funded by the Greenhouse Gas Reduction Fund (GGRF) to support the development of green infrastructure projects that reduce GHG emissions and provide multiple benefits. In 2018, AB 74 (Chapter 23, Statutes of 2019) allocated $30 million from the GGRF to the Agency for its Urban Greening Program, specifically for green infrastructure projects that reduce GHG emissions and provide multiple benefits. Over the years, Agency has administered a suite of programs including the California River Parkways Program, Environmental Enhancement and Mitigation Program, and the Strategic Growth Council's Urban Greening Program under Proposition 84. These programs funded projects that provided a wide variety of benefits such as environmental, health, and community revitalization throughout the State. The Urban Greening Program, funded by the GGRF, continues the legacy of these programs but with a specific focus of achieving greenhouse gas reductions. Consistent with AB 32, the Urban Greening Program will fund projects that reduce greenhouse gases by sequestering carbon, decreasing energy consumption and reducing vehicle miles traveled, while also transforming the built environment into places that are more sustainable, enjoyable, and effective in creating healthy and vibrant communities. These projects will establish and enhance parks and open space, using natural solutions to improving air and water quality and reducing energy consumption, and creating more walkable and bike -able trails. The City of Baldwin Park proposed to develop Big Dalton Wash Trail Pocket Park in partnership with the Los Angeles County on a site that is currently owned by the County of Los Angeles and managed by the Los Angeles Flood Control District. The Pocket Park is linked to the Big Dalton Wash Trail. The trail is a non -motorized shared path that traverses the City from its east border at Hilda L. Solis Park to the west, where it concludes at Walnut Creek Nature Park, adjacent to the San Gabriel River Trail and onto the Emerald Necklace and its interconnected rings of parks and greenways. The project site will feature amenities, prioritized and selected by residents at public engagement meetings. Residents prioritized safety, accessibility, aesthetics, sustainability (sensitivity to climate change), and aesthetics. The City, in response to residents' priorities prepared, in coordination with the County of Los Angeles, a site plan to include the following deliverables: Park Tables Shade Structures Benches Wayfinding Signs Interpretive Signage Funding Acknowledgement Sign Hydration Station Big Belly Trash Cans 11 Drought Tolerant Trees with High Co2 Sequestration, including Water Bubblers and Root Barriers Bioswales Landscaping with California Native plants and Drought Tolerant Plants and Shrubs Irrigation System Asphalt Concrete Class I Bike Path ADA Compliant Color Sidewalk Concrete Drive -Way and ADA Compliant Sidewalk ALTERNATIVES The alternative would be that the City Council may choose not to adopt Resolution No. 2021.001. LEGAL REVIEW None required. ATTACHMENT 1) Resolution No. 2021.001. Resolution 2021.001 RESOLUTION CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING THE APPLICATION FOR GRANT FUNDS FOR CALIFORNIA CLIMATE INVESTMENTS URBAN GREENING PROGRAM FOR THE BIG DALTON WASH TRAIL POCKET PARK WHEREAS, the Legislature and Governor of the State of California have provided funds for the program shown above; and WHEREAS, the California Natural Resources Agency has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and WHEREAS, said procedures established by the California Natural Resources Agency require a resolution certifying the approval of application(s) by the Applicants governing board before submission of said application(s) to the State; and WHEREAS, the applicant, if selected, will enter into an agreement with the State of California to carry out the BIG DALTON WASH TRAIL POCKET PARK; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Baldwin Park hereby; 1. Approves the filing of an application for the FOR THE BIG DALTON WASH TRAIL POCKET PARK; and 2. Certifies that applicant understands the assurances and certification in the application; and 3. Certifies that applicant or title holder will have sufficient funds to operate and maintain the project consistent with the land tenure requirements; or will secure the resources to do so; and 4. Certifies that it will comply with the provisions of Section 1771.5 of the State Labor Code; and 5. If applicable, certifies that the project will comply with any laws and regulations including, but not limited to, legal requirements for building codes, health and safety codes, disabled access laws, environmental laws and, that prior to commencement of construction, all applicable permits will have been obtained, and 6. Certifies that applicant will work towards the Governor's State Planning Priorities intended to promote equity, strengthen the economy, protect the environment, and promote public health and safety as included in Government Code Section 65041.1, and 7. Appoints the Director of Recreation & Community Services, or designee, as agent to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, and payment requests and so on, which may be necessary for the completion of the aforementioned project(s). APPROVED AND ADOPTED the 3rd day of February 2021. I, the undersigned, hereby certify that the foregoing Resolution Number 2021.001 was duly adopted by the City Council. EMMANUEL J. ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF BALDWIN PARK I, MARLEN GARCIA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution 2021.001 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on February 3, 2021, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: Wolf ►t _ ►� MARLEN GARCIA CITY CLERK S1 ITEM NO. 6 TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation & Community Services DATE: February 3, 2021 SUBJECT: Adopt Resolution No. 2021.002 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, approving the application for grant funds for the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018 (Proposition 68)" for the Big Dalton Wash Trail Greening Park Wetland Restoration Project. SUMMARY The purpose of this staff report is for the City Council to adopt Resolution No. 2021.002 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, approving the application for grant funds for the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018 (Proposition 68)" for the Big Dalton Wash Trail Greening Park Wetland Restoration Project. RECOMMENDATION Staff recommends that the City Council to: 1) Adopt Resolution No. 2021.002 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, approving the application for grant funds for the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018 (Proposition 68)" for the Big Dalton Wash Trail Greening Park Wetland Restoration Project; and 2) Authorize the Director of Recreation and Community Services to execute any further documents. FISCAL IMPACT There is no fiscal impact to the budget at this time. BACKGROUND The people of the State of California have enacted the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access For All Act of 2018 (Proposition 68), which provides funds for the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (RMC) Grant Program. The grant application to the Rivers Mountain Mountains Conservancy Region -Wide Prop 68 Program will provide funding to complete the enhancements along the Big Dalton Wash Trail under the Baldwin Park Big Dalton Wash Trail Greening Park Project. The proposed enhancements will encourage users of all ages improved access to low impact recreation, and create new opportunities for water conservation. Moreover, the project will promote non -motorized access to the San Gabriel River Trail, and help improve the air quality of a community that is suffering from a high pollution burden. The Big Dalton Wash Trail Greening Park Project, when completed will connect users to the San Gabriel River Trail, community facilities, recreation areas, schools, and a network of bikeways. The enhancements proposed in the Big Dalton Wash Trail Greening Project will provide water conservation, groundwater recharge, and improve storm water quality using natural and non- structural systems. The project will also feature the use of sustainable materials, enhance multi -use transit opportunities, and strengthen the City's relationship with its network of community partners in the shared goal to reduce the carbon footprint across the region. ALTERNATIVES The alternative would be that the City Council may choose not to adopt Resolution No. 2021.002. LEGAL REVIEW None required. ATTACHMENT 1. Resolution No. 2021.002. RESOLUTION 2021.002 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA DROUGHT, WATER, PARKS, CLIMATE, COASTAL PROTECTION, AND OUTDOOR ACCESS FOR ALL ACT OF 2018 (PROPOSITION 68), FOR THE BIG DALTON WASH TRAIL GREENING PARK WETLAND RESTORATION PROJECT WHEREAS, The people of the State of California have enacted the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access For All Act of 2018 (Proposition 68), which provides funds for the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (RMC) Grant Program; and WHEREAS, The RMC has been delegated the responsibility for the administration of the grant program in its jurisdiction, setting up necessary procedures; and WHEREAS, said procedures established by the RMC require the Applicant's Governing Body to certify by resolution the approval of the Application before submission of said Application to the State; and WHEREAS, the Applicant will enter into a contract with the State of California for the Project; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Baldwin Park hereby; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Baldwin Park hereby; APPROVES the filling of an Application for local assistance funds from the RMC Proposition 68 Grant Program for the Big Dalton Wash Trail Greening Park Project Wetland Restoration Project under the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access For All Act of 2018 (Proposition 68); and 1. Certifies that the Big Dalton Wash Trail Greening Park Project Park Wetland Restoration Project is consistent with local or regional land use plans or Programs (or if it is not, that the project is still approved); and 2. Certifies that the Project is consistent with the goals of Proposition 68 developing urban recreation projects and habitat protection or restoration projects in accordance with statewide priorities; and 3. Certifies that the Application has or will have sufficient funds to operate and maintain the Project that is being submitted for funding consideration; and 4. Certifies that the Applicant has reviewed and understands the General Requirements and General Policies of the RMC Proposition 68 Grant Program Guidelines; and 5. Delegates the authority to the Director of Recreation and Community Services to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope; and 6. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. 7. Will consider promoting inclusion per Public Resources Code §80001(b)(8 A -G). PASSED, APPROVED AND ADOPTED this 3rd day of February, 2021. I, the undersigned, hereby certify that the forgoing Resolution Number 2021.002 was duly adopted by the City Council. EMANNUEL J. ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF BALDWIN PARK I, Marlene Garcia, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No.2021.002 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on February 3, 2021, by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: noll MARLENE GARCIA CITY CLERK STAI ITEM NO. TO: Honorable Mayor and Members of the City Council FROM: Mark Hsu, Information Systems Supervisor DATE: February 3, 2021 SUBJECT: Authorize to Enter into A Lease Agreement FOR Three New Copy Machines SUMMARY This report requests the City Council to authorize the Information Systems to enter into a lease agreement for three new Ricoh copy machines. The prices shown on the attached proposals are under the Government Master Contract. RECOMMENDATION It is recommended that the City Council approve entering into a 60 month Lease Agreement with Ricoh USA for three new copy machines FISCAL IMPACT There will be an annual saving of $252.36. We currently paid $731.16/month for those three machines and the new monthly cost will be $710.13 plus tax. A copy of the vendor proposal is attached to this report for the council's review and information. BACKGROUND The lease agreements of two copy machines located at the PD areas and one copy machine located at the Community Development area will expire in March and April 2021. We have gone through three different vendors, Ricoh, Sharp and CBE and select Ricoh to be our next copier supplier in three high score areas, securities, functionalities and reliabilities. The new lease agreement will combine all three copy machines for cost-saving and increase productivity. The new machine provides more features and the latest technologies to streamline workflow. It is more reliable to reduce downtime. LEGAL REVIEW Not applicable ALTERNATIVES The City Council may choose to direct staff to keep using the current machines and pay the fee month by month after the current agreement expires. ATTAC H M E NTS 1. Lease Agreement DocuSign Envelope ID: FC40E97C-3725-47A4-9A85-1 E8D20F1 0404 Agreement #:MMSA29187090 U.S. COMMUNITIES EQUIPMENT SALE AND MAINTENANCE AGREEMENT (EQUIPMENT SALES, BREAK -FIX SERVICES) CUSTOMER INFORMATION Legal Name CITY OF BALDWIN PARK Bill To Address 14403 PACIFIC AVE City BALDWIN PARK State I CA Zip Code 1 91706-4226 This Equipment Sale and Maintenance Agreement ("Maintenance Agreement") sets forth the terms pursuant to which Customer may acquire equipment, software, and/or hardware products and maintenance services identified on an Order (defined below) from Ricoh USA, Inc. ("Ricoh"). This Maintenance Agreement is executed pursuant to the contract by and between Ricoh USA, Inc. (successor -in -interest to Ricoh Americas Corporation) and Fairfax County (the "County") on behalf of the U.S. Communities Government Purchasing Alliance and all public agencies, non -profits and higher education entities ("Participating Public Agencies"), having a Contract ID number of 4400003732 and the contract period is from February 11, 2013 to June 30, 2022 (the "Contract Period"), including any and all exercised renewal periods, (the "Contract"). Notwithstanding the foregoing, any Maintenance Agreement and Order entered into during the Contract Period shall continue in full force and effect for the entire term set forth in the Order. To the extent that Customer purchases or leases Equipment from Ricoh under the Contract and also desires for Ricoh to provide maintenance services for such Equipment under the order (the "Order"), then the terms and conditions of this Maintenance Agreement shall apply. This Maintenance Agreement shall consist of the terms and conditions of the Contract and this Maintenance Agreement. As it pertains to this Maintenance Agreement, the order of precedence of the component parts of the Maintenance Agreement shall be as follows: (a) the terms and conditions of this Maintenance Agreement and (b) the terms and conditions of the Contract. The foregoing order of precedence shall govern the interpretation of this Maintenance Agreement in cases of conflict or inconsistency therein. 1. MAINTENANCE SERVICES COVERAGE. Ricoh shall provide to Customer maintenance services under an Order, during Ricoh business hours, 8:00am to 5:OOpm Monday through Friday excluding holidays ((i) New Year's Day; (ii) Memorial Day; (iii) 4th of July; (iv) Labor Day; (v) Thanksgiving; (vi) Day after Thanksgiving; and (vii) Christmas Day) ("Normal Business Hours"), as follows (collectively, the "Maintenance Services"): (a) During the term of the Order, Ricoh will provide the Maintenance Services necessary to keep the covered Equipment in, or restore the covered Equipment to, good working order. Maintenance Services will include lubrication, cleaning, adjustments and replacement of maintenance parts deemed necessary by Ricoh due to normal usage (other than consumable parts). In the event the Equipment becomes unserviceable as a result of normal usage, replacement parts will be furnished and installed on an exchange basis and will be new OEM; provided, however, if such OEM part is not available and in order to restore the functionality of the Equipment, Ricoh shall be permitted to use a reconditioned or used part until such time as the new OEM part becomes available and is installed in the Equipment. All parts removed due to replacement will become the property of Ricoh. The provision of Maintenance Services does not assure uninterrupted operation of the covered Equipment. (b) If available, Maintenance Services requested and performed outside Normal Business Hours will be charged to Customer at applicable time and material rates set forth in the Contract. (c) The Maintenance Services provided by Ricoh will not include the following: (i) Repairs resulting from misuse (including without limitation to improper voltage or the use of supplies that do not conform to Ricoh's specifications); (ii) Repairs made necessary by service performed by persons other than authorized Ricoh representatives; (iii) Replacement of consumable parts which are consumed in normal Equipment operation, unless specifically included in the Order; (iv) Removable cassette, copy cabinet, exit trays, or any item not related to the mechanical or electrical operation of the Equipment: (v) Unless otherwise agreed, consumable supplies such as toner, developer, paper or supplies that are consumed in the normal operation 711850 viii 1111111i 11 DocuSign Envelope ID: FC40EWC-3725-47M-M85-1E8D20F10404 of the Equipment; (vi) Repairs and/or service calls resulting from attachments or accessories not acquired from Ricoh; (vii) Any Software, system support or related connectivity unless otherwise agreed in the Order; (viii) Electrical work external to the Equipment, including problems resulting from overloaded or improper circuits; (ix) Charges for installation of the Equipment or de -installation and/or movement of the Equipment from one location to another; or (x) Repair of damage or increase in service time caused by: accident, disaster (which shall include but not be limited to fire, flood, water, wind and lightning), transportation, neglect, power transients, abuse or misuse, failure of the Customer to follow Ricoh's published operating instructions, and unauthorized modifications or repair of Equipment by persons other than authorized representatives of Ricoh. (d) In the absence of a separate maintenance agreement for any software, if Ricoh is engaged to provide software support under an Order, during Normal Business Hours, Ricoh will provide advice by telephone, email or via the Ricoh or developer's website following receipt of a request from Customer to diagnose faults in the software and advice to rectify such faults. Such support may be provided remotely. (e) Damage to the Equipment or its parts arising out of, or other causes beyond, the control of Ricoh are not covered by an Order and may subject Customer to a surcharge or to cancellation of the Maintenance Services by Ricoh. In addition, Ricoh may terminate an Order if the Equipment is modified, damaged, altered or serviced by personnel other than those employed by Ricoh or are authorized by Ricoh to provide service and maintenance for the Equipment. (f) Service necessitated as a result of inadequate key operator involvement, operator caused damage, lack of recommended service, or use of inadequate or incompatible supplies may result in service being rendered on a time -and -material basis in addition to the Maintenance Charges (as defined in Section 5). 2. MAINTENANCE SERVICE CALLS. Maintenance service calls under an Order will be made during Normal Business Hours at the installation address shown on the Order. Travel and labor -time for the service calls after Normal Business Hours, on weekends and on holidays, if and when available, will be charged at overtime rates in effect at the time the service call is made. Ricoh representatives will not handle, disconnect or repair unauthorized attachments or components. Customer is responsible for disconnecting and re- connecting unauthorized attachments or components. Customer hereby indemnifies and holds Ricoh and its employees and representatives harmless for claims for damages to any unauthorized parts, components or accessories resulting from service performed on Equipment covered by an Order. 3. RECONDITIONING. Rebuilding, reconditioning or major overhauls necessitated by usage not in accordance with manufacturer's published specifications, which shall be provided upon Customer's request, are not covered by an Order. In addition, if Ricoh determines that a reconditioning is necessary as a result of normal wear and tear of materials and age factors caused by normal usage in order to keep the Equipment in working condition, Ricoh will submit to Customer an estimate of the needed repairs and the cost for such repairs (which costs will be in addition to the charges payable under this Maintenance Agreement). If the Customer does not authorize such reconditioning, Ricoh may, at its option: (a) discontinue service of the Equipment under an Order and refund any unused portion of the Maintenance Charges, or (b) refuse to renew an Order upon its expiration. After any such termination, Ricoh will make service available on a "Time and Material Rate" basis at Ricoh's then prevailing rates at the time of service. 4. TERM. Each Order shall become effective on the delivery and Customer acceptance of the Equipment and/or solution and shall continue for the term specified therein (the "Initial Term") so long as no ongoing default exists on Customer's part. At the expiration of the Initial Term or any renewal term, unless Customer provides written notice of its intention not to renew within thirty (30) days of the expiration of the Initial Term or any renewal term, the Order shall automatically renew on a month-to-month basis. In addition to any other rights or remedies which either party may have under this Maintenance Agreement or at law or equity, either party shall have the right to cancel the Services provided under this Maintenance Agreement immediately: (i) if the other party fails to pay any fees or charges or any other payments required under this Maintenance Agreement when due and payable, and such failure continues for a period of thirty (30) days after being notified in writing of such failure; or (ii) if the other party fails to perform or observe any other material covenant or condition of this Maintenance Agreement, and such failure or breach shall continue un -remedied for a period of thirty (30) days after such party is notified in writing of such failure or breach. 5. MAINTENANCE CHARGES. 711850 mill WIM-10-1111111111 DocuSign Envelope ID: FC40EWC-3725-47M-M85-1E8D20F10404 (a) Maintenance service charges ("Maintenance Charges") will be payable by the Customer in accordance with the terms set forth in the Order. (b) Customer acknowledges and agrees that: (i) the transfer of the Equipment from the location indicated on the face hereof may result in an increase of Maintenance Charges or the termination of an Order; (ii) if an Order includes toner, toner usage is based on manufacturer supply consumption rates. Ricoh will determine and deliver supplies in accordance with agreed upon usage. Consumption of covered supply products varying significantly from expected usage may result in additional charges for supplies, or as otherwise agreed to by the parties. Maintenance Charges are based on standard 8.5x11 images. Ricoh reserves the right to assess additional images charges for non-standard images, including 11x17 images. 6. USE OF RICOH RECOMMENDED SUPPLIES. Ricoh products are designed to give excellent performance with Ricoh recommended supplies, including paper, developer, toner, and fuser oil. If the Customer uses other than Ricoh recommended supplies, and if such supplies are defective or not acceptable for use with the Equipment and cause abnormally frequent service calls or service problems, then Ricoh may, at its option, assess a surcharge or terminate an Order. If so terminated, Customer will be offered service on a time and materials basis at Ricoh's then prevailing rates. It is not a condition of an Order that the Customer use only Ricoh brand supplies. 7. METER READINGS. As part of its Services, Ricoh may, at its discretion and dependent upon device capabilities, provide remote meter reading and equipment monitoring services using its @Remote solution. If @Remote is not selected by the Customer, Customer shall be responsible and agrees to provide Ricoh true and accurate meter readings monthly and in any reasonable manner requested by Ricoh. If accurate meter readings are not provided, Ricoh reserves the right to estimate the meter readings from previous meter readings. 8. CUSTOMER OBLIGATIONS. Customer agrees to provide a proper place for the use of the Equipment, including electric service as specified by the manufacturer. Customer will provide adequate facilities (at no charge) for use by Ricoh representatives in connection with the maintenance of the Equipment hereunder within a reasonable distance of the Equipment. Customer agrees to provide "360 degree" service access to the Equipment, subject to Customer's usual security procedures. Customer will provide a key operator for the Equipment and will make operators available for instruction in use and care of the Equipment. All supplies for use with the Equipment will be provided by the Customer and will meet manufacturer specifications. It is the responsibility of the Customer to have the supplies available "on site" for servicing. Customer agrees that any systems utilizing similar supplies must be covered under similar inclusive maintenance programs. If any software, system support or related connectivity services are included as part of the Order as determined by Ricoh, Ricoh shall provide any such services at Customer's location set forth in the Order as applicable, or on a remote basis. Customer shall provide Ricoh with such access to Customer's facilities, networks and systems as may be reasonably necessary for Ricoh to perform such services. 9. WARRANTY DISCLAIMER. OTHER THAN THE OBLIGATIONS SET FORTH EXPRESSLY IN THIS MAINTENANCE AGREEMENT, RICOH DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR USE, OR FITNESS FOR A PARTICULAR PURPOSE. RICOH SHALL NOT BE RESPONSIBLE FOR ANY INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING, BUT NOT LIMITED TO, DAMAGES ARISING OUT OF THE USE OR PERFORMANCE OF THE EQUIPMENT OR THE LOSS OF USE OF THE EQUIPMENT. RICOH'S TOTAL AGGREGATE LIABILITY TO CUSTOMER UNDER THE MAINTENANCE AGREEMENT, IF ANY, SHALL IN NO EVENT EXCEED THE TOTAL OF THE FEES PAID TO RICOH IN CONNECTION WITH THE MAINTENANCE SERVICES. 10. SERVICE LEVELS. (a) Response Time. Ricoh will provide a one hour (1) phone response to service calls measured from receipt of the Customer's call. Ricoh service technicians will meet a four (4) business hour response time for all Customer service calls located within a major metropolitan area and eight (8) hour average response time for all Customer service calls located fifty (50) miles or greater from a Ricoh service center. Response 711850 viii qui DocuSign Envelope ID: FC40EWC-3725-47M-M85-1E8D20F10404 time is measured in aggregate for all Equipment covered by the Order. (b) Uptime. Ricoh will service the Equipment provided under an Order to be operational with a quarterly uptime average of 95% (based on manufacturer's performance standards and an 8 -hour day, during Normal Business Hours), excluding preventative and interim maintenance time. Downtime will begin at the time Customer places a service call to Ricoh. Customer agrees to make the Equipment available to Ricoh for scheduled preventative and interim maintenance. Customer further agrees to give Ricoh advance notice of any critical and specific uptime needs Customer may have so that Ricoh can schedule with Customer interim and preventative maintenance in advance of such needs. (c) Replacement of Equipment. Should a unit of Equipment or an accessory not be able to be maintained in conformance with manufacturer's specifications, Ricoh shall, at its own expense, replace such Equipment with another unit of the same product designation as that Equipment and Ricoh shall bear all installation, transportation, removal and rigging charges in connection with the installation of such replacement unit; provided, however that (a) the replacement unit may be a reconditioned or otherwise used unit rather than a new unit; and (b) if a replacement unit of the same product designation as the unit of Equipment it replaces is not available, the replacement unit may be a product of substantially similar or greater capabilities. 11. DATA MANAGEMENT SERVICES. The parties acknowledge and agree that Ricoh shall have no obligation to remove, delete, preserve, maintain or otherwise safeguard any information, images or content retained by or resident in any Equipment serviced and maintained by Ricoh, whether through a digital storage device, hard drive or other electronic medium ("Data Management Services"). If desired, Customer may engage Ricoh to perform Data Management Services at then -prevailing Contract rates. Customer acknowledges that Customer is responsible for ensuring its own compliance with legal requirements in connection with data retention and protection and that Ricoh does not provide legal advice or represent that the Equipment and Services will guarantee compliance with such requirements. The selection, use and design of any Data Management Services, and any decisions arising with respect to the deletion or storage of data, as well as the loss of any data resulting therefrom, shall be the sole and exclusive responsibility of Customer. If desired, Customer may engage Ricoh to perform the following Data Management Services, and the parties shall enter into a written work order setting the details of any such engagement: • Hard Drive Surrender Service. Under this option, a Ricoh service technician can remove the hard drive from the applicable equipment (set forth on a work order) and provide Customer with custody of the hard drive before the equipment is removed from the Customer's location, moved to another department or any other disposition of the equipment. The cost for the Hard Drive Surrender Services shall be as set forth in the Contract. • DataOverwriteSecurity System (DOSS). DOSS is a Ricoh product designed to overwrite the sector of the hard drive used for data processing to prevent recovery. Additionally, DOSS also offers the option of overwriting the entire hard drive up to nine (9) times. 12. PURCHASES OF EQUIPMENT FOR CASH. In the event that Customer desires to purchase equipment or products from Ricoh from time to time, it may do so by issuing a Purchase Order/Sales Order to Ricoh for that purpose. In connection with any equipment purchase from Ricoh, Ricoh shall transfer to Customer any equipment warranties made by the equipment manufacturer, to the extent transferable and without recourse. Customer agrees to confirm delivery and acceptance of all equipment purchased under this Agreement within ten (10) business days after any equipment is delivered and installed (if installation has been agreed to by the parties) by signing a delivery and acceptance certificate (in a form to be provided by Ricoh) or written delivery acknowledgement. Ricoh reserves the right to make equipment deliveries in installments. All claims for damaged equipment shall be deemed waived unless made in writing, delivered to Ricoh within ten (10) business days after delivery of equipment to Customer; provided, however, Ricoh shall not be responsible for damage to equipment caused by the Customer, its employees, agents or contractors. Ricoh warrants to Customer that at the time of delivery and for a period of ninety (90) days thereafter the Ricoh -manufactured equipment will be free from any defects in material and workmanship; provided, however, the foregoing warranty shall not apply in the event (i) the Ricoh -manufactured 4 Ill 85v3 1111MMIR-1111 DocuSign Envelope ID: FC40EWC-3725-47M-M85-1E8D20F10404 equipment is installed, wired, modified, altered, moved or serviced by anyone other than Ricoh, (ii) the Ricoh -manufactured equipment is installed, stored and utilized and/or maintained in a manner not consistent with Ricoh specifications, (iii) a defective or improper non -Ricoh accessory or supply or part is attached to or used in the Ricoh -manufactured equipment. Except to the extent of any applicable and validated exemption, Customer agrees to pay any applicable taxes that are levied on or payable as a result of the use, sale, possession or ownership of the equipment purchased hereunder, other than income taxes of Ricoh. 13. MISCELLANEOUS. This Maintenance Agreement shall be governed by the laws of the State where the Customer's principal place of business or residence is located both as to interpretation and performance, without regard to its choice of law requirements. This Maintenance Agreement may be executed in two or more counterparts, each of which shall be deemed to be an original. In order to expedite the ordering and delivery process, and for the convenience of the Customer, this Maintenance Agreement establishes the terms and conditions between the parties governing all services. Any documents issued by Customer to procure services at any time for any reason, even if they do not expressly reference or incorporate this Maintenance Agreement, will not modify or affect this Maintenance Agreement notwithstanding the inclusion of any additional or different terms or conditions in any such ordering document and shall serve only the purpose of identifying the services ordered and shall be subject to the teens and conditions of this Maintenance Agreement. IN WITNESS WHEREOF, the parties have executed this Maintenance Agreement as of the date first written above. CUSTOMER RICOH USA, INC. By: By: Name: Name: Title: Title: Date: Date: 71185v3 viii qui DocuSign Envelope ID: FC40E97C-3725-47A4-9A85-1 E8D20F1 0404 IZUC400H ORDER AGREEMENT Sales Type: LEASE ORDER AGREEMENT CONSISTS OF THIS PAGE AND THE TERMS AND CONDITIONS ATTACHED Check all that apply: ❑ PO Included PO# ❑ TS PO# (if applicable) ❑ Sales Tax Exempt (Attach Valid Exemption Certificate) ❑✓ Syndication ❑ Add to Existing Service Contract # ❑ PS Service (Subject to and governed by additional Terms and Conditions) ❑ IT Service (Subject to and governed by additional Terms and Conditions) Z Fixed Rate Service Term 60 Months BASIC CONNECTIVITY / PS / IT SERVICES INFORMATION BASIC CONNECTIVITY / PS / IT Services Description Quantity [OA][OOD]SMART INTEGRATION CONNECTORS BUNDLE - ONE TIME 1 CHARGE BILLED UPFRONT INC1 DEV OA TS IMPLEMENTATION - CONNECTORS 1 [OA] CIP ISF RICOH PROFESSIONAL SVCS-PR083XX WITH GW 1 CONTROLLER 1/26/2021 Version#1.1 Page 1 of 3 viii 1i 11 29187090 EQUIPMENT BILL TO INFORMATION Customer Legal Name: CITY OF BALDWIN PARK Address Line 1: 14403 PACIFIC AVE Contact: Robin Morris Address Line 2: Phone: (626)960-4011 Cit : BALDWIN PARK E-mail: rmorris@baidwinpark.com ST/Zip: CA/91706-4226 County: LOS Fax: ANGELES Check all that apply: ❑ PO Included PO# ❑ TS PO# (if applicable) ❑ Sales Tax Exempt (Attach Valid Exemption Certificate) ❑✓ Syndication ❑ Add to Existing Service Contract # ❑ PS Service (Subject to and governed by additional Terms and Conditions) ❑ IT Service (Subject to and governed by additional Terms and Conditions) Z Fixed Rate Service Term 60 Months BASIC CONNECTIVITY / PS / IT SERVICES INFORMATION BASIC CONNECTIVITY / PS / IT Services Description Quantity [OA][OOD]SMART INTEGRATION CONNECTORS BUNDLE - ONE TIME 1 CHARGE BILLED UPFRONT INC1 DEV OA TS IMPLEMENTATION - CONNECTORS 1 [OA] CIP ISF RICOH PROFESSIONAL SVCS-PR083XX WITH GW 1 CONTROLLER 1/26/2021 Version#1.1 Page 1 of 3 viii 1i 11 29187090 DocuSign Envelope ID: FC40E97C-3725-47A4-9A85-1E8D20F10404 ORDER TOTALS Service Type Offerings: Product Total: Authorized Signature: Gold: Includes all supplies and staples. Excludes paper. BASIC CONNECTIVITY/ PS / IT Services : Title: Silver: Includes all supplies. Excludes paper and staples. Buyout After Promotions: Date Bronze: Parts and labor only. Excludes paper, staples and supplies. Grand Total: (Excludes Tax) Additional Provisions: Insert ANY additional provisions here Per US Communities Contract 4400003732 Accepted by Customer Accepted: Ricoh USA, Inc. Authorized Signature: Authorized Signature: Printed Name: Printed Name: Title: Title: Date Date TERMS AND CONDITIONS FOR BASIC CONNECTIVITY ONLY The performance by Ricoh of the Services described in this Order is subject to and shall be governed solely by the following terms and conditions: Customer engages Ricoh to perform the services described in this Order (the "Services"). Changes to the scope of the Services shall be made only in a written change order signed by both parties. Ricoh shall have no obligation to commence work in connection with any change until the fee and/or schedule impact of the change and all other applicable terms are agreed upon by both parties in writing. Ricoh shall provide the Services at the Customer location set forth herein or on a remote basis. In consideration of its Services hereunder, Customer shall pay Ricoh the Service fees in the amounts and at the rates set forth above. Customer shall pay all amounts payable to Ricoh hereunder within thirty (30) days of the date of the invoice submitted by Ricoh. If Ricoh undertakes collection or enforcement efforts, Customer shall be liable for all costs thereof, including, without limitation, reasonable attorneys' fees and late charges. Ricoh may suspend or terminate Services for non-payment. Customer shall be responsible for payment of any applicable taxes arising in connection with the transactions contemplated hereby (other than with respect to the income of Ricoh). Customer shall provide Ricoh with such access to its facilities, networks and systems as may be reasonably necessary for Ricoh to perform its Services. Customer acknowledges that Ricoh's performance of the Services is dependent upon Customer's timely and effective performance of its responsibilities hereunder. Unless connectivity services are specifically identified in the Task and Description section of this Order as part of the Services to be performed by Ricoh, Ricoh shall have no obligation to perform and no responsibility for the connection of any hardware or software to any Customer network or system. Customer acknowledges that Ricoh may require Customer to sign a delivery and acceptance form upon completion of Services. Page 2 of 3 29187090 1/26/2021 Version#1.1 1111M__MB_1111 DocuSign Envelope ID: FC40E97C-3725-47A4-9A85-1 E8D20F1 0404 Ricoh shall perform its Services in a professional manner. The Services do not cover repairs resulting from misuse (including without limitation improper voltage or environment or the use of supplies that do not conform to the manufacturer's specifications), subjective matters (such as color reproduction accuracy) or any other factor beyond the reasonable control of Ricoh. Ricoh shall make available to Customer any warranties made to Ricoh by the manufacturers of the software, tools and/or products utilized by Ricoh in connection with its Services hereunder, to the extent transferable and without recourse. If Customer has engaged Ricoh to provide Customer tools to assist Customer in Data Management Services that relate to the security or accessibility of information stored in or recoverable from any devices provided or serviced by Ricoh, including but not limited to any hard drive removal, cleansing or formatting services of any kind. Customer expressly acknowledges and agrees that (i) it is aware of the security alternatives available to it, (ii) it has assessed such alternatives and exercised its own independent judgment in selecting the Data Management Services and determined that such Data Management Services are appropriate for its needs and compliance, (iii) Ricoh does not provide legal advice with respect to information security or represent or warrant that its Data Management Services or products are appropriate for Customer's needs or that such Data Management Services will guarantee or ensure compliance with any law, regulation, policy, obligation or requirement that may apply to or affect Customer's business, information retention strategies and standards, or information security requirements. Additionally, Customer expressly acknowledges and agrees that, (a) Customer is responsible for ensuring its own compliance with legal requirements pertaining to data retention and protection, (b) it is the Customer's sole responsibility to obtain advice of competent legal counsel as to the identification and interpretation of any relevant laws and regulatory requirements that may affect the Customer's business or data retention, and any actions required to comply with such laws, and (c) the selection, use and design of any Data Management Services, and any and all decisions arising with respect to the deletion or storage of any data, as well as any loss, or presence, of data resulting therefrom, shall be the sole responsibility of Customer, and Customer shall indemnify and hold harmless Ricoh and its subsidiaries, directors, officers, employees and agents from and against any and all costs, expenses, liabilities, claims, damages, losses, judgments or fees (including reasonable attorneys' fees) arising therefrom or related thereto. EXCEPT AS EXPRESSLY SET FORTH IN THIS ORDER, RICOH DISCLAIMS ALL WARRANTIES AND REPRESENTATIONS, EXPRESS OR IMPLIED, OF ANY NATURE WHATSOEVER, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR USE, OR FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER PARTY FOR CONSEQUENTIAL, INCIDENTAL, PUNITIVE OR INDIRECT DAMAGES, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. EXCEPT FOR CUSTOMER'S PAYMENT OBLIGATIONS HEREIN, THE AMOUNT OF ANY DIRECT LIABILITY OF A PARTY TO THE OTHER OR ANY THIRD -PARTY, FOR ONE OR MORE CLAIMS ARISING FROM OR RELATING TO THIS ORDER, SHALL NOT EXCEED, IN THE AGGREGATE, THE AMOUNT PAID TO RICOH FOR THE PERFORMANCE OF SERVICES UNDER THIS ORDER DURING THE SIX- MONTH PERIOD PRECEDING THE DATE ON WHICH THE CLAIM AROSE. IN NO EVENT SHALL RICOH BE LIABLE TO CUSTOMER FOR ANY DAMAGES RESULTING FROM OR RELATED TO ANY FAILURE OF ANY SOFTWARE PROVIDED HEREUNDER, INCLUDING, BUT NOT LIMITED TO, LOSS OF DATA, OR DELAY OF DELIVERY OF SERVICES UNDER THIS ORDER. RICOH ASSUMES NO OBLIGATION TO PROVIDE OR INSTALL ANY ANTI-VIRUS OR SIMILAR SOFTWARE AND THE SCOPE OF SERVICES CONTEMPLATED HEREBY DOES NOT INCLUDE ANY SUCH SERVICES. Initials Page 3 of 3 29187090 1/26/2021 Version#1.1 viii 1i 11 DocuSign Envelope ID: FC40E97C-3725-47A4-9A85-1 E8D20F1 0404 U.S.Imag, M a n a g e rn 6�r_it Cm min unities Product RICOH Ricoh USA, Inc. 300 Eagleview Blvd Suite 200 Exton, PA 19341 Product Schedule Number: Master Lease Agreement Number: 1028066 This Product Schedule (this "Schedule") is between Ricoh USA, Inc. ("we" or "us") and CITY OF BALDWIN PARK, as customer or lessee ("Customer" or "you"). This Schedule constitutes a "Schedule," "Product Schedule," or "Order Agreement," as applicable, under the U.S. Communities Master Lease Agreement (together with any amendments, attachments and addenda thereto, the "Lease Agreement") identified above, between you and . All terms and conditions of the Lease Agreement are incorporated into this Schedule and made a part hereof. If we are not the lessor under the Lease Agreement, then, solely for purposes of this Schedule, we shall be deemed to be the lessor under the Lease Agreement. It is the intent of the parties that this Schedule be separately enforceable as a complete and independent agreement, independent of all other Schedules to the Lease Agreement. CUSTOMER INFORMATION CITY OF BALDWIN PARK Robin Morris Customer (Bill To) Billing Contact Name 14403 PACIFIC AVE 14403 PACIFIC AVE Product Location Address Billing Address (if different from location address) BALDWIN PARK LOS ANGELES CA 91706-4226 BALDWIN PARK LOS CA 91706-4226 ANGELES City County State Zip City County State Zip Billing Contact Telephone Number Billing Contact Facsimile Number Billing Contact E -Mail Address (626)960-4011 rmorris@baldwinpark.com PRODUCT/EQUIPMENT DESCRIPTION ("Product") Qty Product Description: Make& Model Street Address/City/State/Zip (complete only if address is different from Equipment/Product Location Address on A >reement I RICOH IMC4500 CONFIGURABLE PTO MODEL 14403 PACIFIC AVE, BALDWIN PARK, CA, 91706-4226, US I RICOH PRO8300S CONFIGURABLE PTO MODEL 14403 PACIFIC AVE, BALDWIN PARK, CA, 91706-4226, US I RICOH IMC3000 CONFIGURABLE PTO MODEL 14403 PACIFIC AVE, BALDWIN PARK, CA, 91706-4226, US LS _'7DD I'S -USCAM 04,15 RieohX and :lte R€calf Logo ,are registered trademarks of Ricoh CorYipr my, Ltd. Page 1 of 3 9 187090 126 2021 7:24 i N1 mill t III DocuSign Envelope ID: FC40E97C-3725-47A4-9A85-1E8D20F10404 PAYMENT SCHEDULE Minimum Term Minimum Payment Minimum Payment Billing Frequency Advance Payment (months) Without —,_....RIMonthl y ❑ 1 ` Payment 60 $710.12 ❑ Quarterly Ells' & Last Payment ❑ Other ❑Other: Guaranteed Minimum Images*° Cost of Additional Images' Meter Reading/Billing Frequency Color Color 2 Monthly 38000 1300 0.0043 0.0355 E3Quarterly ❑Other: MONTHLY * Based upon Minimum Payment Billing Frequency * Based upon standard 8 Y2" x 11" paper size. Paper sizes greater than 8 V2" x 11" may count as more than one image. Sales Tax Exempt: DYES (Attach Exemption Certificate) Customer Billing Reference Number (P.O. #, etc.) Addendum(s) attached: DYES (check if yes and indicate total number of pages: ) TERMS AND CONDITIONS 1. The first Payment will be due on the Effective Date. If the Lease Agreement uses the terms "Lease Payment" and "Commencement Date" rather than "Payment" and "Effective Date," then, for purposes of this Schedule, the term "Payment" shall have the same meaning as "Lease Payment," and the term "Effective Date" shall have the same meaning as "Commencement Date." You, the undersigned Customer, have applied to us to use the above-described Product for lawful commercial (non -consumer) purposes. THIS IS AN UNCONDITIONAL, NON -CANCELABLE AGREEMENT FOR THE MINIMUM TERM INDICATED ABOVE, except as otherwise provided in the Lease Agreement, if applicable. If we accept this Schedule, you agree to use the above Product on all the terms hereof, including the terms and conditions on the Lease Agreement. THIS WILL ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTAND THIS SCHEDULE AND THE LEASE AGREEMENT AND HAVE RECEIVED A COPY OF THIS SCHEDULE AND THE LEASE AGREEMENT. You acknowledge and agree that the Ricoh service commitments included on the "Image Management Commitments" page attached to this Schedule (collectively, the "Commitments") are separate and independent obligations of Ricoh USA, Inc. ("Ricoh") governed solely by the terms set forth on such page. If we assign this Schedule in accordance with the Lease Agreement, the Commitments do not represent obligations of any assignee and are not incorporated herein by reference. You agree that Ricoh alone is the party to provide all such services and is directly responsible to you for all of the Commitments. We are or, if we assign this Schedule in accordance with the Lease Agreement, our assignee will be, the party responsible for financing and billing this Schedule, including, but not limited to, the portion of your payments under this Schedule that reflects consideration owing to Ricoh in respect of its performance of the Commitments. Accordingly, you expressly agree that Ricoh is an intended party beneficiary of your payment obligations hereunder, even if this Schedule is assigned by us in accordance with the Lease Agreement. Image Charges/Meters: In return for the Minimum Payment, you are entitled to use the number of Guaranteed Minimum Images as specified in the Payment Schedule of this Schedule. The Meter Reading/Billing Frequency is the period of time (monthly, quarterly, etc.) for which the number of images used will be reconciled. If you use more than the Guaranteed Minimum Images during the selected Meter Reading/Billing Frequency period, you will pay additional charges at the applicable Cost of Additional Images as specified in the Payment Schedule of this Schedule for images, black and white and/or color, which exceed the Guaranteed Minimum Images ("Additional Images"). The charge for Additional Images is calculated by multiplying the number of Additional Images by the applicable Cost of Additional Images. The Meter Reading/Billing Frequency may be different than the Minimum Payment Billing Frequency as specified in the Payment Schedule of this Schedule. You will provide us or our designee with the actual meter reading(s) by submitting meter reads electronically via an automated meter read program, or in any other reasonable manner requested by us or our designee from time to time. If such meter reading is not received within seven (7) days of either the end of the Meter Reading/Billing Frequency period or at our request, we may estimate the number of images used. Adjustments for estimated charges for Additional Images will be made upon receipt of actual meter reading(s). Notwithstanding any adjustment, you will never pay less than the Minimum Payment. LS ' I)L) I' LIS -IM 04,15 R3 cohX and the Ricoh Logo are aegis(eaed trademarks of Ricoh Ccatt p anly, Ltd. Page 2 of3 29 i8,7090 1126 202 ( 7.24 PM mill W-10-11011111111 111 DocuSign Envelope ID: FC40E97C-3725-47A4-9A85-1 E8D20F1 0404 4. Additional Provisions (if any) are: Per US Communities Contract 4400003732 THE PERSON SIGNING THIS SCHEDULE ON BEHALF OF THE CUSTOMER REPRESENTS THAT HE/SHE HAS THE AUTHORITY TO DO SO. CUSTOMER Accepted by: RICOH USA, INC. By: X By: Authorized Signer Signature Authorized Signer Signature Printed Name: Printed Name: Title: Date: Title: Date: LS _'4DD I' LiS -lei 04.15 RicohX and dw Ricoh Logo are registered trademarks of Ricoh Corrapmiy, IAL Page 3 of 3 9187090 I 2A62021 7:24 i C millW-w- Mill DocuSign Envelope ID: FC40E97C-3725-47A4-9A85-1 E8D20F1 0404 Ricoh USA, Inc. Image, RICOH 300 Eagleview Blvd Manaaement Suite 200 RICOH CSA INC Exton, PA 19341 IMAGE MANAGEMENT COMMITMENTS The below service commitments (collectively, the "Service Commitments") are brought to you by Ricoh USA, Inc., an Ohio corporation having its principal place of business at 300 Eagleview Blvd, Suite 200, Exton, PA 19341 ("Ricoh"). The words "you" and "your" refer to you, our customer. You agree that Ricoh alone is the party to provide all of the services set forth below and is fully responsible to you, the customer, for all of the Service Commitments. Ricoh or, if Ricoh assigns the Product Schedule to which this page is attached in accordance with the Lease Agreement (as defined in such Product Schedule), Ricoh's assignee, is the party responsible for financing and billing the Image Management Product Schedule. The Service Commitments are only applicable to the equipment ("Product") described in the Image Management Product Schedule to which these Service Commitments are attached, excluding facsimile machines, single -function and wide -format printers and production units. The Service Commitments are effective on the date the Product is accepted by you and apply during Ricoh's Normal Business Hours (as defined below). They remain in effect for the Minimum Term so long as no ongoing default exists on your part. TERM PRICE PROTECTION The Image Management Minimum Payment and the Cost of Additional Images, as described on the Image Management Product Schedule, will not increase in price during the Minimum Term of the Image Management Product Schedule, unless agreed to in writing and signed by both parties. PRODUCT SERVICE AND SUPPLIES Ricoh will provide full coverage maintenance services, including replacement parts, drums, labor and all service calls, during Normal Business Hours. "Normal Business Hours" are between 8:00 a.m. and 5:00 p.m., Monday to Friday excluding holidays ((i) New Year's Day; (ii) Memorial Day; (iii) 4th of July; (iv) Labor Day; (v) Thanksgiving; (vi) Day after Thanksgiving; and (vii) Christmas Day). Ricoh will also provide the supplies required to produce images on the Product covered under the Image Management Product Schedule (other than non -metered Product and soft -metered Product). The supplies will be provided according to manufacturer's specifications. Ricoh reserves the right to assess a reasonable charge for supply shipments if you request overnight delivery. If Ricoh determines that you have used more supplies than the manufacturer's recommended specifications, you will pay reasonable charges for those excess supplies and/or Ricoh may refuse you additional supply shipments, or as otherwise agreed to by the parties. Optional supply items such as paper and transparencies are not included, unless otherwise agreed to by the parties in writing. Charges are based on standard 8.5x11 images. Ricoh reserves the right to assess additional images charges for non-standard images, including 11x17 images. RESPONSE TIME COMMITMENT Ricoh will provide a one hour (1) phone response to service calls measured from receipt of your call. Ricoh will provide a four (4) business hour response time for all service calls located within a major metropolitan area, and an eight (8) business hour average response time for service calls located fifty (50) miles or greater from a Ricoh service center for the term of the Image Management Product Schedule. Response time is measured in aggregate for all Product covered by the Image Management Product Schedule. UPTIME PERFORMANCE COMMITMENT Ricoh will service the Product to be Operational with a quarterly uptime average of 95% during Normal Business Hours, excluding preventative and interim maintenance time. Downtime will begin at the time you place a service call to Ricoh and will end when the Product is again Operational. You agree to make the Product available to Ricoh for scheduled preventative and interim maintenance. You further agree to give Ricoh advance notice of any critical and specific uptime needs you may have so that Ricoh can schedule with you interim and preventative maintenance in advance of such needs. As used in these Service Commitments, "Operational" means substantial compliance with the manufacturer's specifications and/or performance standards and excludes customary end-user corrective actions. IMAGE VOLUME FLEXIBILITY AND PRODUCT ADDITIONS At any time after the expiration of the initial ninety day period of the original term of the Image Management Product Schedule to which these Service Commitments relate, Ricoh will, upon your request, review your image volume. If the image volume has moved upward or downward in an amount sufficient for you to consider an alternative plan, Ricoh will present pricing options to conform to a new image volume. If you agree that additional product is required to satisfy your increased image volume requirements, Ricoh will include the product in the pricing options. The addition of product and/or increases/decreases to the Guaranteed Minimum Images requires an amendment ("Amendment") to the Image Management Product Schedule that must be agreed to and signed by both parties to the Schedule. The term of the Amendment may not be less than the remaining term of the existing Image Management Product Schedule but may extend the remaining term of the existing Image Management Product Schedule for up to an additional 60 months. Adjustments to the Guaranteed Minimum Images commitment and/or the addition of product may result in a higher or lower minimum payment. Images decreases are limited to 25% of the Guaranteed Minimum Images in effect at the time of Amendment. PRODUCT AND PROFESSIONAL SERVICES UPGRADE OPTION At any time after the expiration of one-half of the original term of the Image Management Product Schedule to which these Service Commitments relate, you may reconfigure the Product by adding, exchanging, or upgrading to an item of Product with additional features or enhanced technology. A new Image Management Product Schedule or Amendment must be agreed to and signed by the parties to the Schedule, for a term not less than the remaining term of the existing Image Management Product Schedule but may, in the case of an Amendment, extend the remaining term of the existing Image Management Product Schedule for up to an additional 60 months. The Cost of Additional Images and the Minimum Payment of the new Image Management Product Schedule will be based on any obligations remaining on the Product, the added product and new image volume commitment. Your Ricoh Account Executive will be pleased to work with you on a Technology Refresh prior to the end of your Image Management Product Schedule or Amendment. PERFORMANCE COMMITMENT Ricoh is committed to performing these Service Commitments and agrees to perform its services in a manner consistent with the applicable manufacturer's specifications. Should a Product or an accessory not be able to be maintained in conformance with manufacturer's specifications, Ricoh shall, at its own expense, replace such Product with another unit of the same product designation as that Product and Ricoh shall bear all installation, transportation, removal and rigging charges in connection with the installation of such replacement unit; provided, however that (a) the replacement unit may be a reconditioned or otherwise used unit rather than a new unit; and (b) if a replacement unit of the same product designation as the unit of Product it replaces is not available, the replacement unit may be a product of substantially similar or greater capabilities. Ricoh shall re -perform any Services not in compliance with this warranty and brought to Ricoh's attention in writing within a reasonable time, but in no event more than 30 days after such Services are performed. If you are dissatisfied with Ricoh's performance, you must send a registered letter outlining your concerns to the address specified below in the "Quality Assurance" section. Please allow 30 days for resolution. ACCOUNT MANAGEMENT Your Ricoh sales professional will, upon your request, be pleased to review your product performance metrics on a quarterly basis and at a mutually convenient date and time. Ricoh will, upon your request, be pleased to annually review your business environment and discuss ways in which Ricoh may improve efficiencies and reduce costs relating to your document management processes. QUALITY ASSURANCE Please send all correspondence relating to the Service Commitments via registered letter to the Quality Assurance Department located at: 3920 Arkwright Road, Macon, GA 31210, Attn: Quality Assurance. The Quality Assurance Department will coordinate resolution of any performance issues concerning the above Service Commitments with your local Ricoh office. To ensure the most timely response please call 1-888-275-4566. 300 Eagleview Blvd, Suite 200, Exton, PA 19341 i SG ADD 1'S -LISCANIC 04,15 Ricoh .:and t%re RL ooh Logo are rcgistered tr adeni< rk,,; ot'Ric oh Company, Ltd. Page I of'2 291874190 1126! 2021 7:24 PM mill W-10*1011111111III DocuSign Envelope ID: FC40E97C-3725-47A4-9A85-1 E8D20F1 0404 MISCELLANEOUS These Service Commitments do not cover repairs resulting from misuse (including without limitation improper voltage or environment or the use of supplies that do not conform to the manufacturer's specifications), subjective matters (such as color reproduction accuracy) or any other factor beyond the reasonable control of Ricoh. Ricoh and you each acknowledge that these Service Commitments represent the entire understanding of the parties with respect to the subject matter hereof and that your sole remedy for any Service Commitments not performed in accordance with the foregoing is as set forth under the section hereof entitled "Performance Commitment'. The Service Commitments made herein are service and/or maintenance warranties and are not product warranties. Except as expressly set forth herein, Ricoh makes no warranties, express or implied, including any implied warranties of merchantability, fitness for use, or fitness for a particular purpose. Neither party hereto shall be liable to the other for any consequential, indirect, punitive or special damages. Customer expressly acknowledges and agrees that, in connection with the security or accessibility of information stored in or recoverable from any Product provided or serviced by Ricoh, Customer is solely responsible for ensuring its own compliance with legal requirements or obligations to third parties pertaining to data security, retention and protection. These Service Commitments shall be governed according to the laws of the State where your principal place of business or residence is located without regard to its conflicts of law principles. These Service Commitments are not assignable by the Customer. Unless otherwise stated in your Implementation Schedule, your Product will ONLY be serviced by a "Ricoh Certified Technician". If any software, system support or related connectivity services are included as part of these Service Commitments as determined by Ricoh, Ricoh shall provide any such services at your location set forth in the Product Schedule as applicable, or on a remote basis. You shall provide Ricoh with such access to your facilities, networks and systems as may be reasonably necessary for Ricoh to perform such services. You acknowledge and agree that, in connection with its performance of its obligations under these Service Commitments, Ricoh may place automated meter reading units on imaging devices, including but not limited to the Product, at your location in order to facilitate the timely and efficient collection of accurate meter read data on a monthly, quarterly or annual basis. Ricoh agrees that such units will be used by Ricoh solely for such purpose. Once transmitted, all meter read data shall become the sole property of Ricoh and will be utilized for billing purposes. Customer Initials 300 Eagleview Blvd, Suite 200, Exton, PA 19341 i `.^,FADD I'S -LJS ANI 04,15 Ricoh" and fie Ricoh Logo are rcgistered trademark,; rk,; ot'Ric oh C'mnpa ny, Ltd, Page 2 of 2 29187090 126 2021 7:24 t NI mill W-1051011111111 111 DocuSign Envelope ID: FC40E97C-3725-47A4-9A85-1 E8D2CF1 0404 RICOH EQUIPMENT REMOVAL/BUYOUT AUTHORIZATION Customer Name: CITY OF BALDWIN PARK Contact Name: Robin Morris Phone: (626)960-4011 Address: 14403 PACIFIC AVE City: BALDWIN PARK State: CA Zip: 1 91706-4226 Fax/Email: rmorris@baldwinpark.com Maki .. Mod e1. rfal Number, ;,: 11111111111111 MPC3003 E156M160099/C86143590 Customer Name: CITY OF BALDWIN PARK Contact Name: Robin Morris Phone: (626)960-4011 Address: 14403 PACIFIC AVE City: BALDWIN PARK State: CA Zip: 1 91706-4226 Fax/Email: rmorris@baldwinpark.com Make Model _ .... Serial Number ... MPC4503 E175MC60485/C86143499 This Authorization applies to the equipment identified above and to the following Removal/Buy Out Option This Authorization will confirm that Customer desires to engage Ricoh USA, Inc. ("Ricoh") to pick-up and remove certain items of equipment that are currently (i) owned by Customer or (ii) leased from Ricoh or other third party (as specified below), and that you intend to issue written or electronic removal requests (whether such equipment is identified in this Authorization, in a purchase order, in a letter or other written form) to Ricoh from time to time for such purpose. Such removal request will set forth the location, make, model and serial number of the equipment to be removed by Ricoh. By signing below, you confirm that, with respect to every removal request issued by Customer (1) Ricoh may rely on the request, (2) the request shall be governed by this Authorization, and (3) Ricoh may accept this Authorization by either its signature or by commencing performance (e.g. equipment removal, initiating Services, etc.). Each party agrees that electronic signatures of the parties on this Authorization will have the same force and effect as manual signature. Notwithstanding the foregoing, the parties acknowledge and agree that Ricoh shall have no obligation to remove, delete, preserve, maintain or otherwise safeguard any information, images or content retained by, in or on any item of equipment serviced by Ricoh, whether through a digital storage device, hard drive or similar electronic medium ("Data Management Services"). If desired, Customer may engage Ricoh to perform such Data Management Services at its then -current rates. Notwithstanding anything in this Authorization to the contrary, (i) Customer is responsible for ensuring its own compliance with legal requirements pertaining to data retention and protection, (ii) it is the Customer's sole responsibility to obtain advice of competent legal counsel as to the identification and interpretation of any relevant laws and regulatory requirements that may affect the customer's business or data retention, and any actions required to comply with such laws, (iii) Ricoh does not provide legal advice or represent or warrant that its services or products will guarantee or ensure compliance with any law, regulation or requirement, and (iv) the selection, use and design of any Data Management Services, and any and all decisions arising with respect to the deletion or storage of any data, as well as any loss of data resulting therefrom, shall be the sole responsibility of Customer, and Customer shall indemnify and hold harmless Ricoh and its subsidiaries, directors, officers, employees and agents from and against any and all costs, expenses, liabilities, claims, damages, losses, judgments or fees (including reasonable attorneys' fees) (collectively, "Losses") arising therefrom or related thereto. RIEpuipment Removal (Leased by Customer). In addition to the terms and conditions set forth above, the following terms and conditions shall apply for equipment removals of equipment leased by Customer: Except for the obligations of Ricoh to pick up and remove the identified equipment, Ricoh does not assume any obligation, payment or otherwise, under any lease agreement, which shall remain Customer's sole responsibility. As a material condition to the performance by Ricoh, Customer hereby releases Ricoh from, and shall indemnify, defend and hold Ricoh harmless from and against, any and all claims, liabilities, costs, expenses and fees arising from or relating to any breach of Customer's representations or obligations in this Authorization or of any obligation owing by Customer under its lease agreement. CUSTOMER Signature: Name: Title: Date: RICOH USA, INC. Signature: Name: Title: Date: 91899v1 29187090 Page 1 of 2 Rev. 09/2016 DocuSign Envelope ID: FC40E97C-3725-47A4-9A85-1E8D20F10404 Initials 91899v1 29187090 Page 2 of 2 Rev. 09/2016 viii �i 11 DocuSign Envelope ID: FC40E97C-3725-47A4-9A85-1 E8D20F1 0404 Ricoh USA, Inc. RICOH 300 Eagleview Blvd Suite 200 Exton, PA 19341 Subscription Order Form This Subscription Order Form and Terms and Conditions ("Terms") supplement and amend any existing agreements between the parties, which tnay be in the form of a Statement of Work, Purchase Order or a Service Schedule or Order to a "Master" agreement. Such existing agreements are incorporated and referred to herein as the "Agreement." In the event of any conflict between the terms of the Agreement and these Terms, these Terns shall control. "You" or "Subscriber" or "Customer" means the party listed in the Customer Information section below and as shown in signature line below. CUSTOMER INFORMATION CITY OF BALDWIN PARK Robin Morris Full Legal Name Billing Contact Name 14403 PACIFIC AVE 14403 PACIFIC AVE Customer Address (e.g., location of services) Billing Address (if different from customer address) BALDWIN PARK LOS ANGELES CA 91706- BALDWIN PARK LOS ANGELES CA 4226 91706-4226 City County State Zip City County State Zip Federal Tax ID No. Billing Contact Telephone No. Billing Contact Facsimile No. Billing Contact E -Mail Address 95-6005574 (626)960-4011 rmorris@baldwinpark.com (Do Not Insert Social Security No.) DETAILS — NEW SALES DESCRIPTION EDP Code I Qty I Cost Based on Commitment Term Description of Metric (e.g., User Storage, Seat, Modules, Location etc): PAYMENT SCHEDULE Minimum Term Payment Amount Payment Billing Frequency (months) (Without To El Monthly ❑ Quarterly iIMinimumTerm}} $0.00 ❑ Semi -Annual ❑ Annual ❑ Bill One Time Minimum Term Commitment Total Amount: $0.00 ADDITIONAL PROVISIONS (if any) are: Sales Tax Exempt: ❑ Yes (Attach Exemption Certificate) Customer Billing Reference Number (P.O.#, etc.) Addendum Attached: ❑ Yes (Check if yes and indicate total number of pages: ) TERMS AND CONDITIONS RICOH SMART INTEGRATION SERVICE TERMS AND CONDITIONS OF USE: 1. Authorization. Ricoh Smart Integration Service is a web -based application provided by Ricoh Company Ltd. that is designed to provide advanced document routing and distribution (the "Hosted Service"). For the duration of the Subscription and Metric (as defined below) you have purchased, and provided that you are not in default, you shall be entitled to access and use the Hosted Service over the Internet for your own internal business purposes only. 2. Subscription Term; Renewal. THIS AGREEMENT IS UNCONDITIONAL AND NON -CANCELABLE. The Hosted Service is licensed for use on a time-limited subscription basis (the "Subscription Term"). The initial Subscription Term shall commence on the first day of the month that follows the date this Order Form is signed. Upon expiration of the initial Subscription Term, unless the parties agree otherwise, the term will automatically renew month-to-month and the Fees (as defined below) will be adjusted to Ricoh's then - prevailing rates, which will be reflected in an automatic increase as of the renewal date (for the avoidance of doubt, the "Subscription Term" shall include the initial term and any subsequent renewals). During a month-to-month renewal, you may make changes to the subscription (e.g., subscription package, number of user tiers, etc.). You may terminate a month-to-month renewal upon thirty (30) days written notice to Ricoh. 3. Metric. "Metric" shall mean the number or duration of individuals, seats, users, storage, subscriptions, features, usage, machines, locations, and modules or other volume, storage or usage metric you have purchased as set forth in your ordering document. The aggregate use of the Hosted Service by you and your users may not exceed the Metric that you have purchased. You may add additional Metrics during the initial term of this ordering document by executing an addendum or change order to such ordering document. The term of each addendum or change order shall be coterminous with the then -current tern of the ordering document irrespective of the effective date of such addendum and all Fees shall be prorated accordingly. Upon renewal of the Subscription Term, the term for all Metrics added to the ordering document prior to the renewal, shall be the minimum total number of Metrics for the renewal. 9346;v3 2918700 E'agc i of 2 111IM-M-0-4111 DocuSign Envelope ID: FC40E97C-3725-47A4-9A85-1E8D20F10404 4. Payments. Charges for the Hosted Service, including for any new or additional use, modules, features or extensions of the Subscription Term that may be requested in subsequent purchase orders, ("Fees") are payable by you for the full period of the Subscription Term, and are quoted and payable in United States dollars, without offset or deduction. Fees will be billed and are due in accordance with the terms of the relevant ordering document. All Fees are non -cancellable and non-refundable for the entirety of the Subscription Term, and the number or duration of users, storage, subscriptions, features, usage or other Metric purchased cannot be decreased during the Subscription Term. In addition to the Fees, you shall responsible for and agree to pay all taxes that are, or may in the future be, assessed in connection with the provision or use of the Hosted Service including but not limited to any local, county, state, federal or foreign VAT, sales, use, excise, gross receipts, transfer, personal property or other similar taxes, or duties, or taxes on Internet transactions ("Taxes"). However, you shall not be responsible for paying any Taxes based solely on Ricoh's net income or property. If you do not pay all Fees promptly when due, or otherwise default under any other obligation under these Terms, the Agreement or applicable license or terms of use, following ten (10) days written notice to you, Ricoh may in addition to its other remedies: (a) suspend your access to the Hosted Service; or (b) cancel these Terms and terminate the Hosted Service. No refund or credit will be given for any early termination of these Terms. If you fail to pay any Fees within thirty (30) days after the date of the invoice, Ricoh may assess a late charge of 1.5% per month on any unpaid amounts or the maximum allowed by law, whichever is less. In the event of a payment default by you, you agree to pay Ricoh all costs and expenses of collection and enforcement of Ricoh's rights hereunder, including, but not limited to, reasonable internal and external legal costs, whether or not suit is brought. All remedies hereunder or at law are cumulative. Subscription License. Ricoh hereby grants you and your users a time-limited, a non-exclusive, non -assignable, non -sub licensable, non -transferable license to access and use the Hosted Service remotely over the Internet in accordance with the agreement found at https://contract.na.smart-integration.ricoh.com/litml/termsOfServices:litnil. You must agree to these terms before you access or use the Hosted Service for the first time. By signing below, the undersigned represents that he/she is duly authorized to enter into these Terms on behalf of his/her respective entity. 'USTOMER (SUBSCRIBER) BALDWIN PARK/CA Name Print Location Authorized Signature Title Date 9346W3 29187090 Page 2 oF2 111IM-MR-4111 Envelope Id: FC40E97C372547A49A85lE8D20F10404 Subject: Ricoh Docs for CITY OF BALDWIN PARK to Review & Sign (Quote 29187090) Source Envelope: Document Pages: 17 Signatures: 0 Certificate Pages: 1 Initials: 0 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC -08:00) Pacific Time (US & Canada) Status: Original 1/26/2021 4:24:38 PM Robin Morris rmorris@baldwinpark.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Hanzel Matthew Matthew.Hanzel@ricoh-usa.com Ricoh USA, Inc. Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Holder: Ricoh DocuSign RicohDocuSign@Ricoh-usa.com Status: Sent Envelope Originator: Ricoh DocuSign PO Box 6117 Macon, GA 31208 RicohDocuSign@Ricoh-usa.com IP Address: 205.145.18.4 Location: DocuSign Sent: 1/26/2021 4:24:41 PM Sent: 1/26/2021 4:24:41 PM Viewed: 1/26/2021 4:25:32 PM Envelope Sent Hashed/Encrypted 1/26/2021 4:24:41 PM U.S. Communities MusterLease Agreement CUSTOMER iNFORMATinN Number: Full Legal Name Address City State Zip Contact Telephone Number Federal Tax ID Number Not Insert Social Securi& Number Facsimile Number T;;1 Address This U.S. Communities Master Lease Agreement ("Lease Agreement") has been written in clear, easy to understand Enl "you", "your" or "Customer" in this Lease. Agreement, we mean you, our customer, as indicated above. When we use the this Lease Agreement, we mean Ricoh USA, Inc. ("Ricoh") or, if we assign this Lease Agreement or any Schedules exe Lease Agreement, pursuant to Section 13 below, the Assignee (as defined below). Our corporate office is located at Malvern, Pennsylvania 19355. 1. Agreement This Lease Agreement is executed pursuant to the contract by and between Ricoh USA, Inc. (successor -in -interest to Ricoh Americas Corporation) and Fairfax County (the "County") on behalf of the U.S. Communities Government Purchasing Alliance and all public agencies, non- profits and higher education entities ("Participating Public Agencies'), having a Contract ID number of 4400003732 and the contract period is from February 11, 2013 to June 30, 2022 (the "Contract Period"), including any and all exercised renewal periods, (the "Contract'. Notwithstanding the foregoing, any Schedule entered into during the Contract Period shall continue in full force and effect for the entire lease term set forth in the Schedule. We agree to lease or rent, as specified in any equipment schedule executed by you and us and incorporating the terms of this Lease Agreement by reference (a "Schedule'), to you, and you agree to lease or rent, as applicable, from us, subject to the terms of this Lease Agreement and such Schedule, the personal and intangible property described in such Schedule. The personal and intangible property described on a Schedule (together with all attachments, replacements, parts, substitutions, additions, repairs, and accessories incorporated in or affixed to the property and any license or subscription rights associated with the property) will be collectively referred to as "Product." The manufacturer of the tangible Product shall be referred to as the "Manufacturer." To the extent the Product includes intangible property or associated services such as periodic software licenses and prepaid data base subscription rights, such intangible property shall be referred to as the "Software." 2. Schedules: Delivery and Acceptance. This Lease Agreement shall consist of the terms and conditions of the Contract and this Lease Agreement and any Schedule issued pursuant thereto. As it pertains to this Lease Agreement, the order of precedence of the component parts of the Lease Agreement shall be as follows: (a) the terms and conditions of this Lease Agreement and Schedule issued pursuant thereto, and (b) the terms and conditions of the Contract. The foregoing order of precedence shall govem the interpretation of this Lease Agreement in cases of conflict or inconsistency therein. Each Schedule that incorporates this Lease Agreement shall be governed by the terms and conditions of this Lease Agreement and the Contract, as well as by the terms and conditions set forth in such individual Schedule. Each Schedule shall constitute a complete agreement separate and distinct from this Lease Agreement and any other Schedule. In the event of a conflict between the terms of this Lease Agreement and any Schedule, the terms of such Schedule shall govern and control, but only with respect to the Product subject to such Schedule. The termination of this Lease Agreement will not affect any Schedule executed prior to the effective date of such termination. When you receive the Product and it is installed, you agree to inspect it to determine it is in good working order. Scheduled Payments (as specified in the applicable Schedule) will begin on or after the Product acceptance date ("Effective Date'). You agree to sign and return to us a delivery and acceptance certificate (which may be done electronically) within five (5) business days after any Product is installed confirming that the Product has been delivered, installed, and is in good condition and accepted for all purposes under the Lease Agreement. 3. Term. Payments. (a) The first scheduled Payment (as specified in the applicable Schedule) ("Payment') will be due on the Effective Date or such later date as we may designate. The remaining Payments will be due on the same day of each subsequent month, unless otherwise specified on the applicable Schedule. To the extent not prohibited by applicable law, if any Payment or other amount payable under any Schedule is i its due date, you will pay to us, in additi charge of 5% of the overdue Payment maximum amount allowed by applicable by applicable law, you agree to pay $ insufficient funds or for any other reason (b) In the event that Customer terminate; hereunder defined) between Customer Product provided hereunder due to a i service obligations, including any Prodi which remained uncured for thirty (30 breach (in the manner expressly peritt Maintenance Agreement), Ricoh shall Customer in selecting a replacement Se alter, restrict, diminish or waive the Customer may have against Servicer and (c) A Schedule may be terminated in whc accordance with this Section 3(c) when that such a termination is in the best it termination shall be effected by deliw working days prior to the effective date c of termination specifying the extent terminated. In the event of such terming Product to us in the manner required Agreement and to pay to us (as compel not as a penalty), with respect to st Software and any Software Licenses, an monthly Payment for such Product, fit License, as applicable, times the number such Schedule (or any renewal of sud agreement with respect to the financed plus any other amounts then due and pal Schedule and/or financing agreement will and/or Software License, including, but i and maintenance payments. Ricoh six actual number of Payments remaining a Customer shall be relieved of all unpaid unperformed services under any Maint( amount included in the monthly Payment supplies, or any other service cost). (d) You also agree that, except (a) as set f "State and Local Government Provisions'' Customer as set forth in Section 3(c), 7 NON -CANCELABLE AGREEMENT INDICATED ON ANY SCHEDULE TO Payments to us are "net" and unconditio defense, counterclaim or reduction for an remit payments to us in the form of coml the case of sole proprietorships), direct de that cash and cash equivalents are not ac( Lease Agreement or any Schedule and tha payment to us. Payment in any other 1 returned to you. Furthermore, only y When we use the words ds "we", `its" or "out" in I in accordance with this Valley Stream Parkway, received within ten (10) days of to that Payment, a one-time late at in no event greater than the w). To the extent not prohibited DO for each check returned for the Maintenance Agreement (as and the Servicer relating to the iaterial breach by Servicer of its .t service levels specified therein, days following written notice of I by and in accordance with such use reasonable efforts to assist vicer. This Section 3(b) shall not ights, remedies or benefits that r the Maintenance Agreement e or in part by the Customer in ver the Customer shall determine erest of the Customer. Any such y to Ricoh, at least thirty (30) such termination date, of a notice o which performance shall be on, Customer agrees to return the under Section 14 of this Lease cation for loss of our bargain and :h terminated Product, financed mount which shall be equal to the anced Software and/or Software f months remaining in the term of Schedule) and/or any financing Dftware and/or Software License, tble under this Lease Agreement, respect to such Product, Software Dt limited to, any lease payments I supply the Customer with the id the total amount due, and the amounts for anticipated profit on iance Agreement (including any hat is attributable to maintenance, rth in Section 18 below entitled and (b) for the best interest of the IIS IS AN UNCONDITIONAL, OR THE MINIMUM TERM HIS LEASE AGREEMENT. All al and are not subject to set off, reason. You agree that you will ny checks (or personal checks in it or wires only. You also agree ptable forms of payment for this you will not remit such fors of rm may delay processing or be u or your authorized agent as Customermidars MSTLSE USC -MA 04.15 Ricoh(' and the Ricoh Logo are registered trademarks of Ricoh Company, Ltd. Page 1 of 4 approved by us will remit payments to us. Product Location Use and Repair. You will keep and use the Product only at the Product Location shown in the applicable Schedule. You will not move the Product from the location specified in the applicable Schedule or make any alterations, additions or replacements to the Product without our prior written consent, which consent will not be unreasonably withheld. At your own cost and expense, you will keep the Product eligible for any Manufacturer's certification as to maintenance and in compliance with applicable laws and in good condition, except for ordinary wear and tear. You shall engage Ricoh, its subsidiaries or affiliates, or an independent third party (the "Servicer') to provide maintenance and support services pursuant to a separate agreement for such purpose ("Maintenance Agreement"). You may make alterations, additions or replacements (collectively, "Additions') and add Software to the Product provided that such Additions and Software do not impair the value or originally intended function or purpose of the Product and is not subject to any lien or security interest in favor of any other party; provided, further, that you remove such Additions and Software at your own cost and expense at the expiration or termination of the applicable Schedule. All Additions and Software which are not removed at the expiration or termination of the applicable Schedule will become part of the Product and our property at no cost or expense to us. We may inspect the Product upon proper notice to the customer at any reasonable time during normal working hours. Taxes and Fees. To the extent not prohibited by applicable law and unless and to the extent you are exempt and provide a valid exemption certificate to us, in addition to the payments under this Lease Agreement, you agree to pay all taxes (other than property taxes), assessments, fees and charges governmentally imposed upon our purchase, ownership, possession, leasing, renting, operation, control or use of the Product. If we are required to pay upfront sales or use tax and you opt to pay such tax over the tern of the lease and not as a lump sum at lease inception, than you agree to pay us a "Sales Tax Administrative Fee" equal to 3.5% of the total tax due per year, to be included as part of the Payment. A valid sales and use tax exemption certificate must be provided to us within ninety (90) days of the first invoice to receive a credit/waiver of sales tax. Wwranties. We transfer to you, without recourse, for the term of each Schedule, any written warranties made by the Manufacturer or Software Supplier (as defined in Section 10 of this Lease Agreement) with respect to the Product leased or rented pursuant to such Schedule. YOU ACKNOWLEDGE THAT YOU HAVE SELECTED THE PRODUCT BASED ON YOUR OWN JUDGMENT AND YOU HEREBY AFFIRMATIVELY DISCLAIM RELIANCE ON ANY ORAL REPRESENTATION CONCERNING THE PRODUCT MADE TO YOU. However, if you enter into a Maintenance Agreement with Servicer with respect to any Product, no provision, clause or paragraph of this Lease Agreement shall alter, restrict, diminish or waive the rights, remedies or benefits that you may have against Servicer under such Maintenance Agreement. WE MAKE NO WARRANTY, EXPRESS OR IMPLIED, AS TO ANY MATTER WHATSOEVER, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. The only warranties, express or implied, made to you are the warranties (if any) made by the Manufacturer and/or Servicer to you in any documents, other than this Lease Agreement, executed by and between the Manufacturer and/or Servicer and you. YOU AGREE THAT, NOTWITHSTANDING ANYTHING TO THE CONTRARY, WE ARE NOT RESPONSIBLE FOR, AND YOU WILL NOT MAKE ANY CLAIM AGAINST US FOR, ANY CONSEQUENTIAL, SPECIAL, OR INDIRECT DAMAGES. Loss or Damage. You are responsible for any theft of, destruction of, or damage to the Product (collectively, "Loss') from any cause at all, whether or not insured, from the time of Product acceptance by you until it is delivered to us at the end of the term of the Schedule. You are required to make all Payments even if there is a Loss. You must notify us in writing immediately of any Loss. Then, you shall be responsible to either (a) repair the Product so that it is in good condition and working order, eligible for any Manufacturer's certification, (b) pay ria the amounts specified in Section 12 below, or (c) replace the Product with equipment of like age and capacity. Liability and Insurance. You agree to maintain insurance, through self-insurance or otherwise, to cover the Product for all types of loss, including, without limitation, theft, in an amount not less than the full replacement value and you will name us as an additional insured and loss payee on your insurance policy. In addition, you agree to maintain comprehensive public liability insurance, which, upon our request, shall be in an amount acceptable to us and shall name us as an additional insured. Such insurance will provide that we will be given thirty (30) days advance notice of any cancellation. Upon our request, you agree to provide us with evidence of such insurance in a form reasonably satisfactory to us. If you fail to maintain such insurance or to provide us with evidence of such insurance, we may (but are not obligated to) obtain insurance in such amounts and against such risks as we deem necessary to protect our interest in the Product. Such insurance obtained by us will not insure you against any claim, liability or loss related to your interest in the Product and may be cancelled by us at any time. You agree to pay us an additional amount each month to reimburse us for the insurance premium and an administrative fee, on which we or our affiliates may earn a profit. In the event of loss or damage to the Product, you agree to remain responsible for the Payment obligations under this Lease Agreement until the Payment obligations are fully satisfied. 9. Title, Recording. We are the owner of and will hold title to the Product (except for any Software). You will keep the Product free of all liens and encumbrances. Except as reflected on any Schedule, you agree that this Lease Agreement is a true lease. However, if any Schedule is deemed to be intended for security, you hereby grant to us a purchase money security interest in the Product covered by the applicable Schedule (including any replacements, substitutions, additions, attachments and proceeds) as security for the payment of the amounts under each Schedule. You authorize us to file a copy of this Lease Agreement and/or any Schedule as a financing statement, and you agree to promptly execute and deliver to us any financing statements covering the Product that we may reasonably require; provided, however, that you hereby authorize us to file any such financing statement without your authentication to the extent permitted by applicable law. 10. Software or Intangibles. To the extent that the Product includes Software, you understand and agree that we have no right, title or interest in the Software, and you will comply throughout the term of this Lease Agreement with any license and/or other agreement ("Software License'l entered into with the supplier of the Software ("Software Supplicel. You are responsible for entering into any Software License with the Software Supplier no later than the Effective Date; provided, however, if you do not enter into the Software License, then we may choose not to lease such Software to you under this Lease Agreement. 11. Default. Each of the following is a "Default" under this Lease Agreement and all Schedules: (a) you fail to pay any Payment or any other amount within thirty (30) days of its due date, (b) any representation or warranty made by you in this Lease Agreement is false or incorrect and/or you do not perform any of your other obligations under this Lease Agreement or any Schedule and/or under any other agreement with us or with any of our affiliates and this failure continues for thirty (30) days after we have notified you of it, (c) a petition is filed by or against you or any guarantor under any bankruptcy or insolvency law or a trustee, receiver or liquidator is appointed for you, any guarantor or any substantial part of your assets, (d) you or any guarantor makes an assignment for the benefit of creditors, (e) any guarantor dies, stops doing business as a going concern or transfers all or substantially all of such guarantor's assets, or (f) you stop doing business as a going concern or transfer all or substantially all of your assets. 12. Remedies. If a Default occurs, we may do one or more of the following: (a) we may cancel or terminate this Lease Agreement and/or any or all Schedules; (b) we may require you to immediately pay to us, as compensation for loss of our bargain and not as a penalty, a sum equal to: (i) all past due Payments and all other amounts then due and payable under this Lease Agreement or any Schedule; and (ii) the present value of all unpaid Payments for the remainder of the term of each Schedule plus the present value of our anticipated value of the Product at the end of the initial tern of any Schedule (or any renewal of such Schedule), each discounted at a rate equal to 3% per year to the date of default, and we may charge you interest on all amounts due us from the date of default until paid at the rate of 1.5% per month, but in no event more than the maximum rate permitted by applicable law. We agree to apply the net proceeds (as specified below in this Section) of any disposition of the Product to the amounts that you owe us; (c) we may require you to deliver the Product to us as set forth in Section 14; (d) to the extent not prohibited by applicable law, we or our representative may peacefully repossess the Product without a court order (it being agreed that we will provide you with written notice of Default prior to initiating recovery of the Product and will endeavor to contact you telephonically to schedule a convenient time to recover the Product); (e) we may exercise any and all other rights or remedies available to a lender, secured party or lessor under the Uniform Commercial Code ("UCC"), including, without limitation, those set forth in Article 2A of the UCC, and at law or in equity; (f) we may immediately terminate your right to use the Software including the disabling (on-site or by remote communication) of any Software; (g) we may demand the immediate return and obtain possession of the Software and re -license the Software at a public or private sale; (h) we may cause the Software Supplier to terminate the Software License, support and other services under the Software License, and/or (i) at our option, we may sell, re- lease, or otherwise dispose of the Product under such terms and conditions as may Castmer IM6011 MSTLSE USC -MA 04.15 Ricoh* and the Ricoh Logo are registered trademarks of'Ricoh Company, Ltd. Page 2 o�4 be acceptable to us in our discretion. If we take possession of the Product (or any Software, if applicable), we may sell or otherwise dispose of it with or without notice, at a public or private disposition, and to apply the net proceeds (after we have deducted all costs, including reasonable attorneys' fees) to the amounts that you owe us. You agree that, if notice of sale is required by law to be given, ten (10) days notice shall constitute reasonable notice. If applicable, you will remain responsible for any deficiency that is due after we have applied any such net proceeds. To the extent permitted by applicable law, in the event an action is brought to enforce or interpret this Lease Agreement, the prevailing party shall be entitled to reimbursement of all costs including, but not limited to, reasonable attorney fees and court costs incurred. 13. Ownership of Product: Assignment. YOU HAVE NO RIGHT TO SELL, TRANSFER, ENCUMBER, SUBLET OR ASSIGN THE PRODUCT OR THIS LEASE AGREEMENT OR ANY SCHEDULE WITHOUT OUR PRIOR WRITTEN CONSENT (which consent shall not be unreasonably withheld). You agree that we may sell or assign all or a portion of our interests, but not our obligations, in the Product and/or this Lease Agreement or any Schedule without notice to you even if less than all the Payments have been assigned. In the event the remit to address for Payments is changed during the term of this Lease Agreement or any Schedule, then Ricoh or the Assignee will provide notice to you. In that event, the assignee (the "Assignee") will have such rights as we assign to them but none of our obligations (we will keep those obligations) and the rights of the Assignee will not be subject to any claims, defenses or set offs that you may have against us. No assignment to an Assignee will release Ricoh from any obligations Ricoh may have to you hereunder. The Maintenance Agreement you have entered into with a Servicer will remain in full force and effect with Servicer and will not be affected by any such assignment. You acknowledge that the Assignee did not manufacture or design the Product and that you have selected the Manufacturer, Servicer and the Product based on your own judgment. 14. Renewal. Return of Product. UNLESS EITHER PARTY NOTIFIES THE OTHER IN WRITING AT LEAST THIRTY (30) DAYS, BUT NOT MORE THAN ONE HUNDRED TWENTY (120) DAYS, PRIOR TO THE EXPIRATION OF THE MINIMUM TERM OR EXTENSION OF SUCH SCHEDULE, AFTER THE MINIMUM TERM OR ANY EXTENSION OF ANY SCHEDULE TO THIS LEASE AGREEMENT, SUCH SCHEDULE WILL AUTOMATICALLY RENEW ON A MONTH-TO-MONTH BASIS; PROVIDED, HOWEVER, THAT AT ANY TIME DURING ANY MONTH-TO- MONTH RENEWAL, WE HAVE THE RIGHT, UPON THIRTY (30) DAYS NOTICE, TO DEMAND THAT THE PRODUCT BE RETURNED TO US IN ACCORDANCE WITH THE TERMS OF THIS SECTION 14. Notwithstanding the foregoing, nothing herein is intended to provide, nor shall be interpreted as providing, (a) you with a legally enforceable option to extend or renew the terms of this Lease Agreement or any Schedule, or (b) us with a legally enforceable option to compel any such extension or renewal. At the end of or upon termination of each Schedule, you shall immediately make arrangements to have the Product subject to such expired Schedule picked up by us (or our designee), in as good condition as when you received it, except for ordinary wear and tear. Ricoh (or our designee) shall bear shipping charges. You must pay additional monthly Payments at the same rate as then in effect under a Schedule, until (i) you provide notice to us prior to the expiration of the minimum term or extension of any Schedule and (ii) the Product is picked up by us or our designees and is received in good condition and working order by us or our designees. Notwithstanding anything to the contrary set forth in this Lease Agreement, the parties acknowledge and agree that we shall have no obligation to remove, delete, preserve, maintain or otherwise safeguard any information, images or content retained by or resident in any Products leased by you hereunder, whether through a digital storage device, hard drive or other electronic medium ("Data Management Services'). If desired, you may engage Ricoh to perform Data Management Services at then -prevailing contracted rates pursuant to your Maintenance Agreement or other agreement with Ricoh. You acknowledge that you are responsible for ensuring your own compliance with legal requirements in connection with data retention and protection and that we do not provide legal advice or represent that the Products will guarantee compliance with such requirements. The selection, use and design of any Data Management Services, and any decisions arising with respect to the deletion or storage of data, as well as the loss of any data resulting therefrom, shall be your sole and exclusive responsibility 15. Miscellaneous. It is the intent of the parties that this Lease Agreement and any Schedule shall be deemed and constitute a 'finance lease" as defined under and governed by .Article 2A of the UCC. ORAL AGREEMENTS OR COMMITMENTS TO LOAN MONEY, EXTEND CREDIT OR TO FORBEAR FROM ENFORCING REPAYMENT OF A DEBT INCLUDING PROMISES TO EXTEND OR RENEW SUCH DEBT ARE NOT ENFORCEABLE. YOU AGREE THAT THE TERMS AND CONDITIONS CONTAINED IN THE CONTRACT, THIS LEASE AGREEMENT, AND IN EACH SCHEDULE MAKE UP THE ENTIRE AGREEMENT BETWEEN US REGARDING THE LEASING OR RENTAL OF THE PRODUCT AND SUPERSEDE ALL PRIOR WRITTEN OR ORAL COMMUNICATIONS, UNDERSTANDINGS OR AGREEMENTS BETWEEN THE PARTIES RELATING TO THE SUBJECT MATTER CONTAINED HEREIN, INCLUDING, WITHOUT LIMITATION, PURCHASE ORDERS. Any purchase order, or other ordering documents, will not modify or affect this Lease Agreement or any Schedule and shall serve only the purpose of identifying the equipment ordered. You authorize us to supply any missing "configure to order" number ("CTO'), other equipment identification numbers (including, without limitation, serial numbers), agreement/schedule identification numbers and/or dates in this Lease Agreement or any Schedule. You acknowledge that you have not been induced to enter into this Lease Agreement by any representation or warranty not expressly set forth in this Lease Agreement. Neither this Lease Agreement nor any Schedule is binding on us until we sign it. ANY CHANGE IN ANY OF THE TERMS AND CONDITIONS OF THIS LEASE AGREEMENT OR ANY SCHEDULE MUST BE IN WRITING AND SIGNED BY BOTH PARTIES. If we delay or fail to enforce any of its rights under this Lease Agreement with respect to any or all Schedules, we will still be able to enforce those rights at a later time. All notices shall be given in writing and sent either (a) by certified mail, return receipt requested, or recognized overnight delivery service, postage prepaid, addressed to the party receiving the notice at the address shown on the front of this Lease Agreement, or (b) by facsimile transmission, with oral confirmation, to the facsimile number shown below such party's signature on this Lease Agreement. Either party may change its address or facsimile number by giving written notice of such change to the other party. Notices shall be effective on the date received. Each of our respective rights and indemnities will survive the termination of this Lease Agreement and each Schedule. If more than one customer has signed this Lease Agreement or any Schedule, each customer agrees that its liability is joint and several. It is the express intent of the parties not to violate any applicable usury laws or to exceed the maximum amount of time price differential or interest, as applicable, permitted to be charged or collected by applicable law, and any such excess payment will be applied to payments in the order of maturity, and any remaining excess will be refunded to you. We make no representation or warranty of any kind, express or implied, with respect to the legal, tax or accounting treatment of this Lease Agreement and any Schedule and you acknowledge that we are an independent contractor and not your fiduciary. You will obtain your own legal, tax and accounting advice related to this Lease Agreement or any Schedule and make your own determination of the proper accounting treatment of this Lease Agreement or any Schedule. We may receive compensation from the Manufacturer or supplier of the Product in order to enable us to reduce the cost of leasing or renting the Product to you under this Lease Agreement or any Schedule below what we otherwise would charge. If we received such compensation, the reduction in the cost of leasing or renting the Product is reflected in the Minimum Payment specified in the applicable Schedule. To the fullest extent permitted by applicable law, you authorize us or our agent to obtain credit reports and make credit inquiries regarding you and your financial condition and to provide your information, including payment history, to our assignee and third parties having an economic interest in this Lease Agreement, any Schedule or the Product. 16. GoverninaLaw' Jurisdiction' Waiver of 'trial By iJ= and Certain RighU and Remedies Under The Uniform Commercial Code. YOU AGREE THAT THIS LEASE AGREEMENT AND ANY SCHEDULE WILL BE GOVERNED UNDER THE LAW FOR THE STATE WHERE YOUR PRINCIPAL PLACE OF BUSINESS OR RESIDENCE IS LOCATED. YOU ALSO CONSENT TO THE VENUE AND NON-EXCLUSIVE JURISDICTION OF ANY COURT LOCATED IN THE STATE WHERE YOUR PRINCIPAL PLACE OF BUSINESS OR RESIDENCE IS LOCATED TO RESOLVE ANY CONFLICT UNDER THIS LEASE AGREEMENT. TO THE EXTENT NOT PROHIBITED BY APPLICABLE LAW, THE PARTIES TO THIS LEASE AGREEMENT EACH WAIVE THE RIGHT TO TRIAL BY JURY IN THE EVENT OF A LAWSUIT. TO THE EXTENT PERMITTED BY APPLICABLE LAW, YOU WAIVE ANY AND ALL RIGHTS AND REMEDIES CONFERRED UPON A CUSTOMER OR LESSEE BY SECTIONS 508-522 OF ARTICLE 2A OF THE UCC THAT YOU MAY HAVE AGAINST US (BUT NOT AGAINST THE MANUFACTURER OF THE PRODUCT).TO HELP THE GOVERNMENT FIGHT THE FUNDING OF TERRORISM AND MONEY LAUNDERING ACTIVITIES, FEDERAL LAW REQUIRES ALL FINANCIAL INSTITUTIONS TO OBTAIN, VERIFY AND RECORD INFORMATION THAT IDENTIFIES EACH PERSON WHO OPENS AN ACCOUNT. WHAT CustomerInidals MSTLSE L)SC-MA 04.15 Ricoh* and the Ricoh Logo are registered trademarks of Ricoh Company, Ltd. Page 3 of 4 THIS MEANS FOR YOU: WHEN YOU OPEN AN ACCOUNT, WE WILL ASK FOR YOUR NAME, ADDRESS AND OTHER INFORMATION THAT WILL ALLOW US TO IDENTIFY YOU. WE MAY ASK TO SEE IDENTIFYING DOCUMENTS. 17. Counterparts_ Facsimiles. Each Schedule may be executed in counterparts. The counterpart which has our original signature and/or is in our possession or control shall constitute chattel paper as that term is defined in the UCC and shall constitute the original agreement for all purposes, including, without limitation, (a) any hearing, trial or proceeding with respect to such Schedule, and (b) any determination as to which version of such Schedule constitutes the single true original item of chattel paper under the UCC. If you sign and transmit a Schedule to us by facsimile or other electronic transmission, the facsimile or such electronic transmission of such Schedule, upon execution by us (manually or electronically, as applicable), shall be binding upon the parties. You agree that the facsimile or other electronic transmission of a Schedule containing your facsimile or other electronically transmitted signature, which is manually or electronically signed by us, shall constitute the original agreement for all purposes, including, without limitation, those outlined above in this Section. You agree to deliver to us upon our request the counterpart of such Schedule containing your original manual signature. 18. State and Local Government Provisions. If the Customer is a State or political subdivision of a State, as those terms are defined in Section 103 of the Internal Revenue Code, the following additional terms and conditions shall apply: through the end of the last day of the fiscal year for which appropriations were made and (y) you shall pay month-to-month rent at the rate set forth in any such Schedule for each month or part thereof that you fail to make available to us (or our designee) the Product as required herein. (iii) Upon any such Non -Appropriation, upon our request, you will provide an opinion of independent counsel or other legally designated authority (who shall be reasonably acceptable to us), in form reasonably acceptable to us, confirming the Non -Appropriation and providing reasonably sufficient proof of such Non -Appropriation. (c) Funding Intent. You represent and warrant to us that you presently intend to continue this Lease Agreement and any Schedule hereto for the entire tern of such Schedule and to pay all rentals relating to such Schedule and to do all things lawfully within your power to obtain and maintain funds from which the rentals and all other payments owing under such Schedule may be made. The parties acknowledge that appropriation for rentals is a governmental function to which you cannot contractually commit yourself in advance and this Lease Agreement shall not constitute such a commitment. To the extent permitted by law, the person or entity in charge of preparing your budget will include in the budget request for each fiscal year during the term of each Schedule, respectively, to this Lease Agreement an amount equal to the rentals (to be used for such rentals) to become due in such fiscal year, and will use all reasonable and lawful means available to secure the appropriation of money for such fiscal year sufficient to pay all rentals coming due during such fiscal year. (a) Essentialitv. During the term of this Lease Agreement and any Schedule, the Product will be used solely for the purpose of performing one or more (d) governmental or proprietary functions consistent with the permissible scope of your authority. You represent and warrant that the use of the Product is essential to performing such governmental or proprietary functions. (b) Non-Appropriation/Non-Substitution. (i) If your governing body fails to appropriate sufficient monies in any fiscal period for rentals and other payments coming due under a Schedule to this Lease Agreement in the next succeeding fiscal period for any equipment which will perform services and functions which in whole or in part are essentially the same services and functions performed by the Product covered by any such Schedule, then a "Non -Appropriation" shall be deemed to have occurred. (ii) If a Non - Appropriation occurs, then: (A) you must give us immediate notice of such Non -Appropriation and provide written notice of such failure by your governing body at least sixty (60) days prior to the end of the then current fiscal year or if Non -Appropriation has not occurred by such date, immediately upon Non -Appropriation, (B) no later than the last day of the fiscal year for which appropriations were made for the rental due under any Schedule to this Lease Agreement (the "Return Date"), you shall make available to us (or our designee) all, but not less than all, of the Product covered by such Schedule to this Lease Agreement, at your sole expense, in accordance with the terms hereof, and (C) any Schedule to this Lease Agreement shall terminate on the Return Date without penalty or expense to you and you shall not be obligated to pay the rentals beyond such fiscal year, gmided that (x) you shall pay any and all rentals and other payments due up Authority and Authorization. (i) You represent and warrant to us that: (A) you are a State or political subdivision of a State, as those terms are defined in Section 103 of the Internal Revenue Code; (B) you have the power and authority to enter into this Lease Agreement and all Schedules to this Lease Agreement; (C) this Lease Agreement and all Schedules to this Lease Agreement have been duly authorized, executed and delivered by you and constitute valid, legal and binding agreement(s) enforceable against you in accordance with their terms; and (D) no further approval, consent or withholding of objections is required from any governmental authority with respect to this Lease Agreement or any Schedule to this Lease Agreement. (ii) If and to the extent required by us, you agree to provide us with an opinion of independent counsel or other legally designated authority (who shall be reasonably acceptable to us) confirming the foregoing and other related matters, in form and substance acceptable to us. (iii) You agree to take all required actions and to file all necessary forms, including IRS Forms 8038-G or 8038 -GC, as applicable, to preserve the tax exempt status of this Lease Agreement and all Schedules thereto. (iv) You agree to provide us with any other documents that we may reasonably request in connection with the foregoing and this Lease Agreement. (e) Assignment. You agree to acknowledge any assignment to the Assignee in writing, if so requested, and, if applicable, to keep a complete and accurate record of all such assignments in a manner that complies with Section 149(a) of the Internal Revenue Code and the regulations promulgated thereunder. IN WITNESS WHEREOF, the parties have executed this Lease Agreement as of the dates set forth below. THE PERSON SIGNING THIS LEASE AGREEMENT ON RRHALS nF Tarr VVTQTAMFD ncunceV w 1-1 m .� �v" v. T ... ............. T... . -- -- ru. nu anvauai AWL"04A CUSTOMER Accepted by: RICOH USA, INC. By: X By: Authorized Signer Signature Authorized Signer Signature Printed Name: Printed Name: Title: Date: Title: Date: Facsimile Number: Facsimile Number: MSTISE 1JSC;-.MA 04.15 Ricoh* and the Ricoh Logo are registered trademarks of Ricoh Company, Ltd. Page 4 of 4 Introduction — Technology that grows with you 2 Scalable intelligence 3 Scalable, Secured. Sustainable. Simple, 4-8 Crevice comparison g Why partner with Ricoh 10 Resources RICOH Intelligent Devices Technology that t grows wUth yo Discover R'OJhtDynamic \A/»[kD|@Ce |DteU'O2Dce. Our new range nfintelligent devices are the smart choice for a forward - thinking business. Forge�, flhe days of buying a new device every firne you want access to updated techno|ogyWith Ricnh'snew Intelligent Devices, you will beable toaccess the latest technology through updatesMade direcUyto1hedevice asyou need them --soits capabilities can grow asyour busineodoes. Download the latest fe�ues,:pnradesand applications on'demand.mensure. your device isalways up-to'dateand ready »omeetyou,business needs - -novvandinthefutune Our new Intelligent Devices not only deliver the latest technology and Outstanding print output, but they are inherently designed tn operate sustainably and securely. Scalable. Secured. Sustainable. Simple. PA RICOH Intelligent Devices Scalable intelligence To compete effectively, modern businesses must be agile, efficient, productive and able to deliver on their promises to customers. Maintaining this competitive edge requires the support of up-to-date, sophisticated technology. As your business grows, so does your need for the right technology to support Smart scalability Get access to the latest features, enhancements and upgrades as they become available. Download and install new applications as and when you need them.* Not all models supported. that growth. That's why Ricoh has changed the way we make our digital and print technology available to you --- so you can take advantage of what you need as soon as you need it. (yet access to the latest technology as it's available, so your device capabilities scale up as your business does. Customize to meet your needs Select from our range of applications and software solutions to truly tailor your Intelligent Device to deliver the workflow solutions that meet your business needs. 3 RICOH intelligent Devices Scalable. Secured. Sustainable. Simple. Get outstanding quality, reliability and security — plus on -demand access to the latest technology — with Ricoh's new Intelligent Devices. Scalability: Get technology that grows with your business Simply add software solutions, applications and cloud services as you need them to optimize your document management workflows and help your employees work faster, smarter and more securely. RICOld Always Current Technology allows new features, applications and upgrades to be downloaded and installed directly to your device on request. No need to call a technician or wait until the end of a contract. Easy. Scalable. Customizable. of business leaders believe they will fall behind competitors if they don't invest in new printing technology' Ricoh Europe study conducted by Coleman Parkes, August 2018. Data set: 3,300 SM6 leaders from more than 20 European countries. Your Ricoh Intelligent Device is more than a copier — it can help you improve productivity by automating time- consuming document workflows. Whether you're looking to convert documents to a digital format, scan to email, scan directly to cloud services (such as Box' ' Dropbox" Google Drive". SharePoint' , RICOH Content Manager and more) or scan directly to folders on your corporate network, you'll have access to a growing range of solutions to make the process seamless. 4 RICOH intelligent Devices Expect outstanding quality, access and productivity across digital and print Ricoh's advanced printing technologies deliver sharp text and true color without saturation, so you get the best quality print results every time. Expect much more than excellent print results from your RICOH Intelligent Device. After all, it's the hub of your business's document management workflow. Digitize your document processes to enable swift yet secured access to information as it's needed. Easily connect mobile devices using RICOH Smart Device Connector and other mobile applications to print, scan and access documents seamlessly regardless of location. 5 Simplicity: Seriously easy to use. R|COH Intelligent Support when you need it. The best technology in -the world meansnothing ifyour employees don't know how touse it. Unlock the full extent of the device capabilities with the user-friendly Smart Operation Panel. The panel's touch interface mimics that ofyour smart device, snit's immediately familiar and intuitive. The Smart, Operation Panel user experience isconsistent across multiple Ricoh devices, soonce you've learned touse one device, you can use them all. Customize the panel with your company logo andpersona|izeitbyuser——givinginstantacceotofequent|y used functions. When you need help operating one ofour Intelligent Devices, 0[OHSuppor capabilit :es give you support quickly when you need it, Through our Remme[onnect Support solution, our specialists can remotely access the Ricoh devices in Your workplace tomake fixes and minimize downtime. Asupport specia|istcan even remotely opera�e�heSma�Ope�tion|,ane| and guide the user inreal-time onhow touse the device. RICOH Intelligent Devices Security: Rely on high-level security and certifications, built-in RICOH Intelligent Devices embody our deep cornrnitment to protecting businesses frorn security risks. Security is in the DNA of our entire digital workplace portfolio. Always has been, always will be. Ricoh enables secured access to data while ensuring that security features and products don't hinder business innovation, functionality or productivity — so you can get on with the job knowing your data is safe. Rely on the Ricoh -only operating system — a major component of our security offerings. i his helps provide control and insulation ft orn OS -specific threats that target operating systems that use more cornrnon machine languages. Protect sensitive documents with the optional RICOH Streamline NX secured release solution that restricts access to print output'to the document owrte.5 or}ly. Ricohhelps protect your business data throughout its entire lifecycle using features such as user authentication which "'leip5 prevent sensitive documents from being viewed, copied or seat by unauthorized users. Ricoh's DataOverwriteSecurity Systern (DOSS) is designed to overwrite the areas of the hard drive used for image processing after each print, copy, scan or fax job: 0 '0 %O Businesses in Europe and USA that reported suffering a data breach through unsecured printing in the past year' ' QuodreA Enterprise MPS Study, 2017. Data set: 240 organizations of 50U+ employees from UK, Prance, Germany and USA across various industries. r RICOH Intelligent Devices Sustainability: Minimize your business's carbon footprint When you partner with Ricoh, you're making an environmentally sound choice thanks toour deep and enduring commitment tominimizing the environmental impact ofour devices and workflow. h -0- ........... ... .......... Ricoh's Intelligent Devices offer low energy consumption withou saoifidngbusiness productivity. The Default Auto Off timer setting reduces power consumption, operating costs and carbon tnotprintwhenthedoviceisnotactime--whi|eaquickecovery time makes sure there isnoimpact onyour productivity. RICOH Intelligent Devices Device comparison COLOR INTELLIGENT DEVICES F•7 RICOH Intelligent Devices Device comparison B/W INTELLIGENT DEVICES In Off-line Stapler s itICFai L1 r ,' Internal i 13 A rw�e W6. Booklet, Staple, Punch, Capacity Finisher, ('SSG" Multi -fold I IM � 3 .', p�j ® r • ® r i Booklet, Staple, Punch, Capacity Finisher, Multi -fold """ r t� a r r 6� Booklet, Staple, Punch, Capacity Finisher, Multi -fold In R|[OH |n<eUigentOevces y partner w~tRicoh ^co Ricoh is empowering digital VVO'kD|3C2s Us'DO innovative fe[hnO|O0'es and services enabling individuals to wo d''d| rk About Ricoh For more than 80years, Ricoh has been driving innovation and isaleading provider ofdocument management solutions, IT services, commercial and industrial printing, digital cameras, andindustha|systems. Customer satisfaction Our customers' satisfaction isour priority. That's why weoffer abroad range ofexpert consultants, technicians and support gaff--de|keringnutstandingserwceandfastsupportwhen it's needed, marecent customer satisfaction Survey, 97.ZY6 reported high levels ofsatisfaction with their interactions and experience with Ricoh Technology Support Services .*VVefoster genuine partnerships through exceptional standards ofservice, With our technical ability and |Tknowledge onyour team you car) reduce costs, eliminate waste and geam|ineprocesses 10 yield tangible benefits for your own customers. 12018 customer satisfaction sur,ey based on 103.2 14 customei responses IM RICO H Intelligent Devices Information Resources General " '014 Mi PEI WOW I&Q4111M Kill Products and services MA 9 9 WAMI a M4 to] so 7 1 Mn MD—H-Cbud Worlg-��.. OtWer... � RICts HK,ci:,IIU;A, '.,,:,All "ghtsw.—VIA. Yloh-4)1,: the K'coh 1.11 s. Ail cilw tavim,,k, anihi wowl:y (if their respa,,Inm ovaters r,I.If hn imagine. change. Rwi:,h rjk,s a000! th, <nmplknme—r IN; ani Sh'.-di ."', N� arty In th;",; a Acwaln— : .1 I -ISM �ar oepe—jmp :f III,% ,N, 5. W—mg ra-?m)-anc,. 111. ody 3 1r1?—."�,,,1zt, s the -ti;ie.,1i,�.:,:",<-.nloA:,�,1;!,g tNI., R4014-8 Drive more productivity from a smaller footprint Your organization depends on cost-efficient, reliable, user-friendly black -and -white printing, copying, scanning and sharing. With space at a premium, the RICOH Pro 8300s was designed to deliver the productivity you need in a more compact footprint to make sure every user can meet their needs quickly and easily. Supporting a broad range of media — including colored papers — and the finishing options you rely on to make educational materials, business documents and customer communications crisp and professional, this system increases the efficiency of producing any job. The new, tablet -like 17" Smart Operation Panel, robust Paper Library and intuitive controls ensure that even novice users can achieve outstanding results every time. Spend less time and energy for great results Produce projects in-house with razor-sharp text, lines and images in black - and -white at up to 1200 x 1200 dpi resolution. Do it fast, with output up to 96 pages per minute and a total paper capacity of up to 8,800 sheets* with optional trays to make shorter work of long print jobs. Meet environmental goals and control total operating cost with a device that is ENERGY STAR' certified, meets EPEAT® Gold** criteria and prints on a wide variety of media from plain paper to cover stocks. The system is backed by Ricoh's extensive National Field Services team to ensure your system is up and running when you need it most. *Optional LCIT RT5130 and BY5020 Bypass Tray is required. **EPEAT rating is applicable only in the USA. Professional results at high volumes Rely on predictable performance at up to 1,000,000 pages per month with pristine results, project after project. Uniform toner particles create smooth halftones and gradations for precise results on charts, graphs, photos and line drawings, whether producing customer letters, policy manuals, classroom handouts, testing materials or flyers. Choose from a range of automated, business -critical finishing options, including stapling, hole -punching and saddle-stiching, to save time and deliver a professional image at the touch of a button. Whether working in a business, healthcare or educational environment, make the right impression with every document you print. Capture, store and share documents securely Keep information moving — and safe. Use one -pass scanning to capture both sides of the page at up to 220 images per minute, or enjoy the convenience of scanning pages from books and manuals on the glass platen. The RICOH Pro 8300s makes information storage and sharing simple to support document -heavy workflows in legal, healthcare, enterprise and education environments. Choose from a wide range of delivery options — including Scan -to -email, folder, URL and more — to store and distribute important files, or save directly to a USB or SD card. From digitizing records to making reproductions for meeting handouts and course -packs, share information in the format that makes the best sense for your audience. Satisfy the varied needs of teams in education business, government and beyond The media choices you're counting on ai The RICOH Pro 8300s provides the media support for a robust range of stocks from 52 to 300 gfrn'* to help you deliver your message most effectively. Print on sheets up to 13" x 19.2"* for low-cost booklets, trifolds, classroom posters, technical documentation and more. The improved Contact Image Sensor (CIS) recognizes a wider range of colored papers,, so you can further help documents stand ` out on a broad range of colored media and retain rich blacks in text , I. and graphics._ .. *Optional LCiT RT5110 is required. User-friendly controls, apps and automation The tablet-like 17" Smart Operation Panel provides more than a clear view; it shares the same library of productivity applications your staff members are accustomed to using on Ricoh office printing devices. Create short-cuts and customized icons for preconfigured settings on frequently produced jobs to complete them fast and in fewer steps, whether simply printing on specific substrates or finishing projects with stapling or saddle-stitching. Use the robust Paper Library to get predictable, repeatable results. Choose your specific paper and the system will select the best settings automatically to deliver optimal printing quality. Thumbnail previews allow you to confirm jobs prior to printing to reduce costly rework and reprints...��a Rely on active and passive data security. ,...7 There is no room for-compromise when it comes to data and document security, and the RICOH Pro 8300s offers the administrative tools to help meet rigid security requirements. Restrict access to RICOH Pro 8300s SYSTEM SPECIFICATIONS r!9Y" Engine Specifications Standard Modes Pro 8300s- Copy/Print/Scan Print/Copy Process 1 -drum dry electrostatic transfer with indirect image transfer system Fusing Oili belt fusing method Paper Registration Sensor and Mechanical Control Panel Full-color 17' Smart Operation Touch Panel Output Speed 96 ppm First Copy Output Time 6.3 seconds Max Monthly Volume 1,000K Resolution VCSEL: 2400 x 4800 dpi Print: 1200 x 1200 dpi Paper Capacity Tray 1: 1,100 x 2 Trays 2 - 3: 550 x 2 Limitless Paper Supply Supported Paper Size Tray 1: 8.5" x 11 " Trays 2 - 3: 5.5" x 8.5" to 13" x 18" Paper Weight Trays 1 - 3: 14 lb. Bond - 95 Ib. Cover (52 - 256 g/m') Paper Types Plain, Recycled, Colored, Letterhead, Preprinted, Pre -punched, Bond, Card, OHP', Tab*, Transparency*, Label*, Gloss*, Matte*, Envelope* Power Requirements 208-240 V, 50/60 Hz, 20A (dedicated) Typical Electricity 12.1 kWh/wk Consumption (TEC)•* Max Power Consumption Less than 2,800 W Warm -Up T ime Less than 300 seconds Dimensions (WxDxH) 45" x 35.4' x 61.4' (1,141 x 900 x 1,558 mm) without Attention Light 45" x 35.4" x68.3' (1,141 x 900 x 1,735 mm) With Attention Light Weight 944 Ids. (428 kg) ENERGY STAR Certified EPEAT Gold Rated -Via optional paper sources •*Typical Electricity Consumption by ENERGY STAR program Copier Features Duplex Copying, Simplified Display, Auto Paper Selection, Auto Reduce/ Enlarge, Auto Start, Auto Tray Switching, Auto Image Density, User Codes (1,000), lob Programs (50), Image Rotation, Interrupt Copy, lob Presets, Book/Sedes/Combine Copying, Cover/Chapter/Slip Sheet Tabs, Sample Copy, Stamps/Numbering, Bates Numbering, ShMrase/Margin Adjustment, Customizable Home Screen, Eco -Friendly Indicator, Energy Saver, Weekly Timer, External USB Keyboard Support, Web Browser, Copy Reservation (10), A3MLT Counter, Mixed Sizes, Batch Mode Security Features Data Encryption (Address Book, Authentication Password, SSL Communication, 5/MIME, IPsec Communication, HDD), User Authentication (Windows•, LDAP, Basic, User Code, 81 Wired), Network Protocol On/Off, IP Filtering, Unauthorized Copy/Print Control, SMTP over SSL, Mandatory Security Information Print (Compulsory Security Stamp) Printer Specifications Configuration Embedded CPU Inter Atom' Processor BayTrail -1.91 GHz RAM 2 G8 HDD 640 G8 Standard Interfaces Ethernet(t000BASE-T/100BASE-TX/tOBase-T), USB 2.0 Type A (2 ports on Controller board and 4 ports on operation panel) USB 2.0 Type 8 1 port on Controller board), SO slot (1 on operation panel) Optional Interfaces IEEE802.1Iarb✓g/n, Bluetooth Network Protocol TCPAP (i II Network Operating Systems Windows 7/8.1/10/Server 2008/5erver 2008R2/Server 2012/Server 201282/ Server 20165erver 2019; Mac OS x 10.11 or later; NetWare 6.5, UNIX Sun Solaris 10, HP -UX 11.x/111 v2/111 v3, SCO OpenServer 5.0.7/6.0, Recti Unux Enterprise V4NSN6, IBM AIX V6.1N7.1N7.2, SAP R/3, S/4 Print Drivers Standard: PCL5c, PCL6 p(L), PDF Optional: Adobe PS3, Genuine IPDS PDL PCL 5e, PCL 6, PDF, JPEG, TIFF Optional PDL Adobe PostScript 3, IPDS Fonts PCL: 45 fonts + 13 international Printer Features Send to Document Server, Sample/LockedtHold/Stored/Scheduled Print, Store and Print, Layout (Ni Banner Page Prim, PDF Direct Print, Mail to Print, Classification Code, Bonjour Support, Windows Active Directory Support, DDNS Support, PCL Resident Font Adoption, Tray Parameter Change from Web Image Monitor, 1200 dpi Support, WSD Print, Media Direct Print (Print from USB/SD), Auto Job Promotion, Poster Print R 1 CO H I �"ricoh-usa.com imagine. change. Scanner Specifications Document Feeder 5tandard 220 -Sheet ADF with single -pass color duplex scanning Scanning Resolution 100/150/200/300/400/600 dpi 200 dpi (Default) Scan Area Up to 11.7" x 17' (297 x 432 mm) Scan Speed Simplex: 120 ipm; Duplex: 220 ipm (B&W and (Letter LEF 200 dpi) Fulkolor) Output Format Single Page: TIFF/JPEG/PDFMigh Compression PDF Multi Page: TIFF/PDF/High Compression PDF Interface Support Ethernet (1000BASE-T/100BASE-TX/1 OBase-T), USB2.0 type A, SD card slot, Optional Wireless IAN (IEEE802.11 a/d/g/n) Authentication SMTP/POP before SMTP Scanner Features Scan to USB/SD, Scan -to EmaiVFolder/SMB/TPNRUPDF/A, Searchable PDF (OCR Option Required), WSD Scanner, TWAIN Scanning, Scanned File Naming, LDAP Support, Distributed Scan Management, Preview Before Transmission, PDF Encryption, Drop Out Color Send, Auto Color Selection, Auto Density, Auto Size Detection, Image Rotation, Mixed Size/SADFfBatch Mode, Reduce and Enlarge, Split Scan, 1BIG2 Compression Support Document Server Specifications Max. Stored Documents 3,000 Max Pages per Document 15,000 Max. Stored Pages 15,000 Accessories TK5020 A3/DLT Tray Unit (Option for Main Unit Tray 1) Paper Capacity 1,000 sheets Paper Size 8.5" x 11 ", 8.5" x 14", 11 " x 17' Lett RT5130 A4/LT Large Capacity Input Tray Paper Capacity 5,000 sheets (52 - 216 9/m') Tray 4: 1,100 sheets Optional Tray 5: 1,100 sheets Optional 2/3 hole Tray 6: 2,800 sheets Paper Size 5.5" x 8.5" - 8.5" x 11 ° Paper Weight Tray 4 - 5: 14 Ib. Bond - 80 Ib. Cover 2 to 65 sheets (52 - 216 9/m9 Up to 105 g/m' Tray 6: 14 lb. Bond -6016. Cover Top, Bottom, 2 Staples, Top Slant (52 - 163 g1ni Dimensions (WxDxH) 21.3' x 28.7" x 39.4' (540 x 730 is 1,000 mm) Weight 233.7 Ids. 106 kg) LOT RT5110 A3/DLT Large Capacity Input Tray Paper Capacity 4,400 sheets Dimensions (WxDxH) Tray 4: 1,100 sheets Weight Tray 5: 2,200 sheets SH5000 Shift Sort Tray Tray 6: 1,100 sheets Paper Size 3.94" x 5.5" - 13" x 19.2" Paper Weight Tray 4 & 6: 14 Ib. Bond - 95 Ib. Cover Paper Weight (52 - 256 g/mg Dimensions (WxDxH) Tray 5: 11 to. Bond - 110 Ib. Cover Weight (40 - 300 g/m) Ah Assist Supported on all trays Dimensions (WxDxH) 34" x 28.7" x 39.4" (865 x 730 x 1,000 mm) Weight 407 lbs. (185 kg) BY5020 Multi Bypass Tray Paper Capacity 500 sheets Paper Size 3.94' x 5.5' - 13" x 19.2' Paper Weight 14 lb. Bond - 80 Ib. Cover (52 - 216 9W SR5090 3,000 -Sheet Finisher with 65 -Sheet Stapler Shift Tray Paper Capacity 3,000 sheets (8.5" x 1 i' (LEF)) 1,500 sheets (8.5' x 1 i' (SEF) 8.5" x 14" -11"x17") Paper Weight 11 Ib. Bond - 130 Ib. Cover (40 - 350 g/i Proof Tray Paper Capacity 250 sheets (8.5' x 11 " or smaller) 50 sheets (8.5" x 14" or larger) Paper Weight 1416. Bond - 80 lb. Cover (52 - 216 g/m') Paper Size 3.94" x 5.5" - 13" x 19.2" Output Jogger Optional Punch Optional 2/3 hole Staple 8.5" is 11', 8.5' x 14", 11' x 17' - 2 to 65 sheets Staple Paper Weight Up to 105 ghn' Staple Position Top, Bottom, 2 Staples, Top Slant Dimensions (WxDxH) 25.9" x 28.7" x 38.6' (658 x 730 x 980 mm) Weight 83.7 lbs. (38 kg) SR5100 2,000 -Sheet Booklet Finisher with 65 -Sheet Stapler Shift Tray Paper Capacity 2,000 sheets (8.5' x 11' (LEF)) 1,500 sheets (8.5" x 11" (SEF) 8.5" x 14" -11' x 17") Paper Weight 11 Ib. Bond -130 Ib. Cover (40 - 350 g1m) Proof Tray Paper Capacity 250 sheets (8.5' x 11 " or smaller) 50 sheets (8.5" x 14" or larger) Ricoh USA, Inc.. 70 Valley Stream Parkway, Malvern. PA 19355, 1.800-63-NCOH Ricoh• and the Ricoh Logo are registered trademarks of Ricoh Company, Ltd. All other trademark, are the property of their respective owners. 02019 Ricoh USA, Inc. All Rights Reserved. TM content of this document, and the appearance, feature and specifications of Ricoh products and services are subject to change from time to time without notice. Products are shown with optional features. While care has been taken to ensure the accuracy of this information, Ricoh makes no representation or warranties about the accuracy, completeness or adequacy of the information contained herein, and shall net be liable for any errors or omissions m these materials. Actual resuhs will vary depending upon use of the products and senkes, and the conditions and facton affecting performance. The only warranties for Ricoh products and services are as set lonh m the eepress warranty satements accompanying them. 84043 Paper Weight 1416. Bond -80 lb, Cover (52 - 216 9/m') Output logger Optional Punch Optional 2/3 hole Staple Paper Size 8.5' x 11 ", 85" x 14', 11 " x 17" - 2 to 65 sheets Paper Weight Up to 105 g/m' Position Top, Bottom, 2 Staples, Top Slant Saddle Stitch Staple PaperSize 8.5" x 11" - 13" x 18" Paper Weight 6480 g/m' - up to 20 sheets Position 2 at center Dimensions (WxDxH) 25.9" x 28.7" x 38.6" (358 x 730 x 980 mm) Weight 128.7 Ids. (58 kg) SH5000 Shift Sort Tray Paper Capacity 1,250 sheets (8.5' x 11 ") 500 sheets (8.5" x 14" - 12' x 18") Paper Weight 14 Ib. Bond - 80 Ib. Cover (52 - 216 g/m9 Dimensions (WxDxH) 15.8' x 23.6' x 18.9' (400 x 600 x 480 mm) Weight 24.3 Ids. (11 kg) Additional Accessories Attention Light AL3000, Punch Unit PU3090 NA, Output logger Unit Type M25, Decurl Unit DU5070, ADF Double feed Detection KR Type S7, Media Identification Unit Type S3, TCRUAORU Type S11 (Set A), ORU Type 511 (Set B), PostScript3 Unit Type S11, IPDS Unit Type S11, Ni Card Reader Type Si Optional Counter Interface Unit Type M12, IEEE802.1 lawg/n, OCR Unit Type M13, VM Card Type P18, File Format Converter Type M18, ER Printer Controller EB -35, Vacuum Feed LCR RT5120, Bridge Unit BU5010, Vacuum Feed Banner Sheet Tray Type S9, Mufti Bypass Attachment Kit for Vacuum Feed LCIT Type S9, Multi Bypass Banner Sheet Tray Type S9, SR5000 series Output Tray for Banner Sheet Type S6, Muth -Folding Unit FD5020, Finisher SR5110, Booklet Finisher Si Punch Unit PU5030 NA, Trimmer Unit TR5050, Cover interposer Tray CI5040, Cover Interposer Tray Double -Feed Detection Kit Type 511 Spedfications of the system may change depending on which accessories are added. Supply Yields Toner: 82,000 prints per bottle* *Based on 6% chart of Ricoh A4 LEF test chart under normal operating condhiom. For maximum performance and yield we recommend using genuine Ricoh parts and supplies. Specifications subject to change without notice. Put productivity on display You face difficultchoices every day. Fortunately, they're a lot easier to make when you have the right information. Choose the RICOH' MP 4055/MP 5055/MP 6055 to print, copy, scan and fax important notes, brochures, invoices, contracts and other' documents quickly and economically. With the advanced 10.1" -wide Super VGA Smart Operation Panel,', you can pinch, swipe and scroll like you do on your smartphone or tablet to check and adjust' settings,', automate tasks' and distribute information with speed and precision. Select from multiple finishing' options to add''a professional touch to documents while' eliminating outsourced printing' costs. Set shortcuts to expedite' everyday jobs. Print and distribute files while on the move using your personal' mobile device. Help keep your best ideas safe with user authentication and other security capabilities. Plus, the versatile all -in -one MFP is designed specifically to use less energy, which helps reduce costs. Tap into critical information Use the large intuitive Smart Operation Panel to find important information and toggle between jobs and tasks quickly and conveniently with a single pinch, swipe or scroll. Designed with RICOH Workstyle' Innovation Technology, the touchscreen offers multiple all-digital user interfaces that display critical information in a' grid -like layout via easily identifiable icons. You can customize the look and layout and choose what's on display. Simplytapon any icon to access data, change settings, perform tasks and more. You can also find information online with the embedded web browser. Print web pages, images and documents as PDFs at any time. Create shortcuts to productivity You know what you have, to do. Now, you know how to do it faster. Customize your own automated workflows on the Smart Operation Panel and reduce' repetitive manual steps that can 'impede 'the flow of information. Download easy-to-use workflow apps from the RICOH v Application Site to add specific features or single -function capabilities to simplify how you perform everyday tasks. For example, you can download the Conference Concierge app for step-by-step instructions on how to create supporting materials in the right format for your next big event. Download the ID Card Scan '& Copy app to scan R.r;R two-sided originals onto one side of a sheet of paper. You can even download the How-to Videos app for quick, convenient tutorials to expedite troubleshooting and customization tasks. AAA a.. ...J.... Perform every task with everyday consistency Be secure with your message Reduce risks with a wide range of security controls. Track users and a Tillr�l their activity with User Authentication. Have every person enter a ; passcode or swipe an ID card by the optional NFC or HID card readers to access the device. Set print quotas for individuals or workgroups to minimize unnecessary printing..With locked Print, }obs are held' until the authorized user releases them, so sensitive information isn't left unattended for passersby. The hard disk drive includes powerful encryption protection, so you can share files with confidence, and a DataOverwriteSecurity System (DOSS) overwrites latent images on the hard drive. Help reduce environmental impact The MP 4055/MP 5055/MP 6055 is easy on your workload — and your budget. Take advantage of its many eco -friendly features. The MFP is ENERGY STAR' certified and meets EPEAT°iGold criteria*. We left some of the energy-saving options up to you. For example, you can schedule the MFP to power down when the office is empty and keep duplex printing as the default to reduce, paper costs. *EPEA7 Gold rating is applicable only in the USA. Perform administrative tasks with ease Improve productivity throughout your fleet with multiple remote administrative tools. Add RICOH Device Manager NX to configure i devices, add updates, monitor usage and more from a web browser." l Install'print drivers remotely with RICOH Device Software Manager. For ,meter readsr►d perftsrmance reports; use RICOH Remote to �e c6lle ata:au automatically, You'll know immediately when service is edmated service alerts i it directly to your eiiW,inbox Plus, cur tied tecklnicians are ready to help at t€me. ., � : , <.. tta { ,,..�, � _ v, , . ;. OEM m , �"�„�,._• ., � a, �...•.m. - —� as Bring many enhancements to any environment 0 Full -Color 10.1%Wide Super VGA Smart Operation Document Retrieval: Retrieve output easily — Panel: With the same Dinch-and-flick and swine even in laraer offices with multiDle users — via the a, 6 3 :w �3 rri I' Y` 4 3v 0 Full -Color 10.1%Wide Super VGA Smart Operation Document Retrieval: Retrieve output easily — Panel: With the same Dinch-and-flick and swine even in laraer offices with multiDle users — via the Fax Specifications (Option) Fax Option Type M29 Circuit PSTN, PBX Compatibility ITU -T (CCITT) G3 Resolution 200 x 200/100 dpi; 400 x 400 dpi (optional) Compression Method MH, MR, MMR, 1BIG Scanning Speed (LEF) Up to 68 spm (Letter/A4) Modem Speed 33.6 Kbps with auto fallback Transmission Speed G3: 3 seconds per page (MMR Compression) G3: 2 seconds per page (1BIG Compression) SAF Memory 4 MB standard/64 MB maximum (320 pages/4,800 pages) Max Auto Dials 2,000 Group Dials 100 (max 500 numbers per group) Standard Features One Hour Backup, LAN -Fax Capability, Internet Faxing (T.37), IP Faxing (L38), Fax Forwarding to E-Mail/Folder, Paperless Fax (HDD), Detection of Misplaced Document, Double-check of Destination Address, Direct SMTP, LDAP Support, Universal Send (Simultaneous Fax and Scan), Fax Line Assignment, Fax Output Timer Optional Features Remote Fax, Simultaneous Operation of up to 3 lines (G3 x 3) Security Features (Standard) DataOverwriteSecurity System (DOSS), Windows/LDAP/Basic/User Codet802.1.x Wired Authentication, Address Book/Authentication Password/SSL Communication/S/MIME/IPsec Communication/HDD7 SMTP over SSUTLS/Wireless LAN Encryption, Network Protocol ON Off, IP Filtering, Unauthorized Copy/Print Prevention, Quota Setting/ Account Limit, Compulsory Security Stamp, HDD Encryption Optional Hardware Accessories Paper Handling & Cabinet Options One -Tray Paper Bank (P83150/PB3250)" Tray Capacity 550 sheets x 1 tray Paper Size 5.5' x 8.5" to 11 " x 17" (AS - A3) Paper Weight 16 - 80 Ib. Bond/166 Ib. Index Paper Weight (60 - 300 g/m') Dimensions (WxDxH) 23.1' x 27" x 4.7" (587 x 685 x 120 mm) Requires installation of Caster Table Type M3 Two -Tray Paper Bank (PB3220)e Tray Capacity 1,100 sheets (550 sheets x 2 trays) Paper Size 5.5" x 8.5" to 11 " x 17" (AS - A3) Paper Weight 16 - 80 lb. Bond/166 lb, Index Tray Capacity (60 - 300 g/m') Dimensions (WxDxH) 23.1" x 27' x SIX (587 x 685 x 247 mm) Tandem large Capacity Tray (PB3230/PB3260)" Tray Capacity 2,000 sheets (1,000 sheets x 2) Paper Size 8.5" x 11' (A4) Paper Weight 14 - 80 Ib. Band/166 Ib. Index Staple Paper Size (60 - 300 g/m') Dimensions (WxDxH) 23.1" x 27' x 9.7" (587 x 685 x 247 mm) Side Large Capacity Tray (11173030) Tray Capacity 1,500 sheets Paper Size 8.5' x 11 " (A4) Paper Weight 16 - 80 Ib, Bond/166 Ib. Index Top, Bottom, 2 Staples (60 - 300 g/m') Dimensions (WxDxH) 13.4" x 21.4" x 11.4" (340 x 545 x 290 mm) Requires installation of Two -Tray Paper Bank (PB3220) or Tandem LCT (PB3230NB3260) Cabinet Type F x 10.5" to 11' x 17" (A4 -A3) Dimensions (WxDxH) 23.1 " x 26.7" x 10" (586 x 679 x 256 mm) Weight Less than 29.3 Ibs. (13.25 kg) Output hays & Finisher Options Internal Shift -Sort hay (SH3070)' Tray Capacity 250 sheets (8.5" x 1 I " or smaller) (A4 - AS) 8.5" x 13.4" (Oficio) 125 sheets (8.5" x 14' or larger) (64 - A3) Paper Size 5.5" x 8.5' to 12" x 18" (AS - A3) Paper Weight 14 - 80 Ib. Bond/166 Ib. Index 12.6" x 17.7" (SRA3) (52 - 300 g/m') Cannot be installed with any Finisher 1 Bin Tray (BN3110) IT 8.5" x 13.4" (Oficio) Paper Size 5.5" x 8.5" to 11 " x 17" (AS - A3) Paper Weight 14 - 80 Ib. Bond/16616. Index Weight (52 - 300 g/m') Tray Capacity 125 Sheets Internal Multi -Fold Unit (FD3000) Folding Type Z -Fold, HaN-Fold, Outer Tri -Fold, Inner Tri -Fold Paper Size Z -Fold, Half -Fold: A3, B4, A4, DLT, LG, LT, Bk, (Only FD3000 8.5' x 13.4" (Oficio) Multi -fold Unit) Outer or Inner Tri -Fold: A3, A4, DLT, LG, Staple Paper Size LT, 8.5" x 13.4" (Oficio) R' CO I www.ricoh-usa.com imagine. change. Paper Size Z -Fold: A3, 84, A4, DLT; LG, IT, 8k, (When connected to 8.5" x 13.4" (Oficio) SR3210, SR3220 or Half -Fold: A3, B4, A4, DLT, LG, LT, 8k, SR3230/SR3260 8.5" x 13.4" (Oficio), 12" x 18", finisher) 12.6" x 17.7" (SRA3) Outer or Inner To-Fdri: A3, A4, DLT, LG, IT 8.5" x 13.4" (Oficio) Dimensions (WxDxH) 24.09' x 21.85" x 7.24" (612 x 555 x 184 mm) Weight 33 Ib. (15 kg) 500 -Sheet Internal Stapler Finisher (SR3130)" Paper Size 5.5" x 8.5' to 12" x 18" (A6 - A3) Paper Weight 14 - 80 Ib, Bond/166 Ib. Index (52 - 300 g/m') Stack Capacity 500 sheets (8.5" x 11 " or smaller) (A4) 250 sheets (8.5" x 14" or larger) (B4 - A3) Staple Paper Size 7.25" x 10.5" to 11 " x 17" (A4 - A3) Staple Paper Weight 14 - 28 Ib. Bond (52 - 105 g/m') Staple Capacity 50 sheets (8.5' x 11 ") (A4) 30 sheets (8.5' x 14" or larger, and/or Mixed Sizes) (B4 - A3) Staple Positions Top, Bottom, 2 Staples Dimensions (WxDxH) 21.5" x 20.6" x 6.7" (546 x 523 x 170 mm) 243 -Hole Punch Unit (PU304ONA) (Optional; Installs inside SR3130Internal Finisher) Punch Paper Sizes7.25" x 10.5" to 11' x 17" (A4 -A3) Punch Paper Weight 14- 4516. Bon(.U93 lb. Index (52-169 g1ri 1,000 -Sheet Hybrid Staple + Stapleless Finisher (SR3210)"' Paper Size Proof Tray: 5.5" x 8.5" to 12" x 18" (A6 - A3) Shift Tray: 5.5" x 8.5' to 12" x 18" (A6 - A3) Paper Weight Proof Tray: 14 - 45 Ib. Bond/93 Ib. Index (52 - 169 g/ni Shift Tray: 14-80 lb. Bond/16616. Index (52 - 300 g/m`) Stack Capacity Proof Tray: 250 sheets (8.5' x 11") (A4); 50 sheets (8.5' x 14" or larger) (A4 - 133) Shift Tray: 1,000 sheets (8.5' x 11") (A4); 500 sheets (8.5" x 14" or larger) (A4 - B3) Stapleless Capacity 2 - 5 sheets/set Staple Capacity 50 sheets (8.5" x 11 ") (A4) 30 sheets (8.5' x 14" or larger) (B4) Staple Paper Size 8.5" x 11" toll" x17" A4 -A3) Staple Paper Weight 14 - 28 Ib. Bond (52 - 105 g1ri Staple Positions Top, Bottom 2 Staples Dimensions (WxDxH) 22.2' x 24.4" x 37.8" (563 x 620 x 960 mm) 1,000 -Sheet Booklet Finisher (SR3220)"' Paper Size Proof Tray: 5.5' x 8.5" to 12" x 18" (A6 - A3) Shift Tray: 5.5" x 8.5' to 12" x 18" (A6 - A3) Booklet Tray: 8.5" x 11" to 12" x 18" (A4 - A3) Paper Weight Proof Tray: 14 - 45 Ib. Bond (52 - 169 g/m') Shift Tray: 14 - 80 Ib. Bond/166 Ib. Index (52 - 300 g/nt') Booklet Tray: 14 - 28 ib. Bond (52 - 105 g/m') Stack Capacity Proof Tray: 250 sheets (8.5' x 11" or smaller) (A4); 50 sheets (8.5" x 14' or larger) (B4 - A3) Shift Tray: 1,000 sheets (8.5' x 11" or smaller) (A4); 500 sheets (8.5' x 14" or larger) (B4 - A3) Booklet Tray: 20 Sets (2 - 5 sheets), 10 Sets (6 - 10 sheets) & 7 Sets (11 - 15 sheets) Staple Capacity Normal Staple: 50 sheets (8.5' x i t ") (A4); 30 sheets (8.5" x 14" or larger) (B4 - A3) Saddle Stitch: 15 sheets Staple Paper Size Normal Staple: 8.5" if 11' to 12" x 18" (A4 - A3) Saddle Stitch: 8.5" x 11 " to 12" x 18' (A4 - A3) Staple Paper Weight 14 - 28 Ib. Bond (52 - 105 g/m') Staple Positions Top, Bottom, 2 Staples, Booklet Dimensions (WxDxH) 22.2" x 24.4' x 37.8" (563 x 620 x 960 mm) 2 -/3 -Hole Punch Unit (PU 305014A) (Optional; Installs inside SR3210 or SR3220 Finisher) Punch Paper Sizes 5.5" x 8.5' to 11" x 17" (AS -A3) Punch Paper Weight 14-68 Ib. Bond/142 Ib. Index (52 - 256 g/m') Ricoh USA, Inc., 70 Valley Shaun, Parkway, Malsem, PA /9355, 1-800.63-RICOH Ricoh' and the Ricoh logo era registered hademarks pa or Ricoh Company, Ltd. All ether trademarks are fhe property of their respective -ins 02017 Rl.oh USA, Inc All rights m.n d. The content of this document, and the appearance, features and speclficaUons of Ricoh products and services are subject to change from time to time without hooks. Products are shown wmh optional features. While care has been taken la ensure the accuracy of this information, Ricoh makes no representation 01 warranties about the accuracy, completeness or adI.q,,c Y of he information oantained herein, and shall not be liable far any error or ommions M these materiais. Actual raw Is will vary depending upon ux of the protlu<u and services, and the :onditions and factors affecting peefierman;e. The only Warranties fee Ri.oh products and nevi- are as set forth m the eVress warranty sm ah,ee. aeumpany.h9 them. 83830-C . EN6R6YSThR1 2,000 -Sheet Booklet Finisher (SR3240)"' Paper Size Proof Tray: 5.5" x 8.5' to 12" x 1 B" (A6 - A3) Shift Tray: 5.5" x B.5" to 12" x 18' (A6 - A3) Booklet Tray: 8.5" x 11" to 12" x 18" (A4 - A3) Paper Weight Proof Tray: 14 - 58 Ib. Bond/122 Ib. Index (52 - 220 g/m') Shift Tray: 14 - 80 Ib. Bond/166 Ib. Index (52 - 300 g/m') Booklet Tray: 17 - 28 Ib. Bond (64 - 105 g/m') Stack Capacity Proof Tray: 250 sheets (8.5" x 11' or smaller) (A4); 50 sheets (B.5" x 14" or larger) (84) Shift Tray: 1,000 sheets (8.5" x 1 i " or smaller) (A4); 1,000 sheets (8.5' x 14' or larger) (B4) Booklet Tray: 30 sets (2 - 5 sheets) or 15 sets (6 - 10 sheets) or 10 sets It - 15 sheets) or 6 sets (16 - 20 sheets) Staple Capacity Normal Staple: 50 sheets (8.5" x 11' to 11" x 17' and Mixed Sizes) (A4 -A3) Saddle Stitch: 20 sheets Staple Paper Size Normal Staple: 8.5" x 11 ` to 11 " x 17' (A4 - A3) Saddle Stitch: 8.5" x 11' to 12" x 18' (A4 -A3) Staple Paper Weight 14 - 28 Ib. Bond (52 - 105 g/m') Staple Positions Top, Bottom, 2 Staples, Top Slant, Booklet Dimensions (WxDxH) 25.9' x 24.1" x 37.8" (657 x 613 x 960 mm) 3,000 -Sheet Stapler Finisher(SR3230y" Paper Size Proof Tray: 5.5" x 8,5' to 12" x 18" (A6 - A3) Shift Tray: 5.5" x 8.5' to 12" x 18' (A6 - A3) Paper Weight Proof Tray: 14 - 58 Ib. Bond/122 Ib. Index (52 - 220 g/m') Shift Tray: 14 - 80 Ib. Bond/166 Ib. Index (52 - 300 gtni Stack Capacity Proof Tray: 250 sheets (8.5" x 11 " or smaller) (A4); 50 sheets (8.5' x 14" or larger) (B4) Shift Tray. 3,000 sheets (8.5" x 11 ") (A4); 1,500 sheets (8.5" x 14" or larger) (B4) Staple Capacity 50 sheets (8.5" x i t" to 11' x 17") or Mixed Sizes (A4 - A3) Staple Paper Size 8.5" x 11" to it" x 17" (A4 -A3) Staple Paper Weight 14 - 28 Ib. Bond (52 - 105 g/m') Staple Positions Top, Bottom, 2 Staples, Top Slant Dimensions (WxDxH) 25.9" x 24.1" x 37.8" (657 x 613 x 960 mm) 243 -Hole Punch Unit (PU3060NA) (Optional; Installs inside SR3230 or SR3240 Finishers) Punch Paper Sizes 5.5" x 8.5' to 11" x 17" (AS - A3) Punch Paper Weight 14 - 68 Ib. Bond/142 Ib. Index (52 - 256 9/1 Additional Accessory Options Bridge Unit BU3070, NFC Card Reader Type M29, HotSpot MFP Option Type S, ESP XG-PCS-15D Power Filter, Fax Connection Unit Type M29, G3 Interface Unit Type M29, Fax Memory Unit Type M19 64 MB, File Format Converter Type M19, IEEE 1284 Interface Board Type M19, IEEE 802.1 la/b/g/n Interface Unit Type M19, Key Counter Bracket Type M3OCR Unit Type M13, Optional Counter Interface Unit Type Mit, PosiScript3 Unit Type M29, Smart Card Reader Built-in Unit Type M29, SCR33I Ov2 USB Smart Card Reader, XPS Direct Print Option Type M29, Extended USB Board Type M19, External USB Keyboard (No Bracket), External Keyboard Bracket Type M3, Caster Table Type M3 'Caster Table Type M3 must be installed Requires configuration with Bridge Unit BU3070. Cannot be installed together. 'Requires installation of Two -Tray Paper Bank (PB3220) or Tandem Large Capacity Tray (PB3230/PB3260). 'Not available for MP 6055. "Availability is limited, the P83150 will be replaced by the P83250 at a Inter date. I Availability is limited, the PB3230 Will be replaced by the P83260 at a later date. Note: Some accessories require additional equipment or may be prerequisites for other options. Some images contained in this brochure do not show the stabilizers that ship with the optional paper feed units. Some options may not be available at the time of market release. Genuine Adobe• PostScripC3- and PDF Direct from Adobe are available as options. The Bluetooth' Word mark and kips are registered trademarks owned by the Bluetooth SIG, Inc. and any use of such marks by Ricoh Co., Ltd. is under license. Other trademarks and trade names are those of their respective owners. Specifications are subject to change without notice. For maximum performance and yield, we recommend using genuine Ricoh parts and supplies. RICOH' imagine, change, Quantity Item Description 1 RICOH PRO8300S CONFIGURABLE PTO MODEL RICOH PRO8300S BRANDING SET FINISHER SR5090 PUNCH UNIT PU3090 NA POSTSCRIPT3 UNIT TYPE S11 XG-PCS20820D RIC AMP SURGE PROTECTOR 1 RICOH IMC3000 CONFIGURABLE PTO MODEL RICOH IMC3000 BRANDING SET BRIDGE UNIT BU3090 PAPER FEED UNIT PB3280 FINISHER SR3260 FAX OPTION TYPE M37 ESP XG-PCS-15D 1 TS NETWORK & SCAN CONNECT - SEG BC2 1 RICOH IMC4500 CONFIGURABLE PTO MODEL RICOH IMC4500 BRANDING SET BRIDGE UNIT BU3090 PAPER FEED UNIT PB3280 FINISHER SR3260 FAX OPTION TYPE M37 ESP XG-PCS-15D 1 TS NETWORK & SCAN - SEG BC4 1 [OA][OOD]SMART INTEGRATION CONNECTORS BUNDLE - ONE TIME CHARGE BILLED UPFRONT INC1 DEV 1 [OA]TS IMPLEMENTATION - CONNECTORS 1 [OA] CIP ISF RICOH PROFESSIONAL SVCS-PRO83XX WITH GW CONTROLLER 1 PROMO GRAPHIC Quote Document for CITY OF BALDWIN PARK Date: January 20,2021 COMMUNICATIONS TEAM 0 AND REDUCED LEASE RATES MPC4503 - E175MC60485 MPC3003 - Ell 56M160099 654 - 01162021 1 i• Fis QuantRy Description 1 RICOH PRO8300S CONFIGURABLE PTO MODEL Includes 75,000 B&W copies per Quarter per unit overages at $0.0034 per page 0 color copies per Quarter per unit overages at $ 0.0000 per page GOLD - includes Parts, Labor, Toner and Staples, excludes Paper 1 RICOH IMC3000 CONFIGURABLE PTO MODEL Includes 15,900 B&W copies per Quarter per unit overages at $0.0048 per page 1,950 color copies per Quarter per unit overages at $ 0.0350 per page GOLD - includes Parts, Labor, Toner and Staples, excludes Paper 1 RICOH IMC4500 CONFIGURABLE PTO MODEL Includes 15,900 B&W copies per Quarter per unit overages at $0.0048 per page 1,950 color copies per Quarter per unit overages at $ 0.0350 per page GOLD - includes Parts, Labor, Toner and Staples, excludes Paper 60 month IMAGE MGMT. of $710.13 per month Reservation of Rights—This quote is based upon the information provided by you, and the assumptions made by us in preparing the information contained herein. While care has been taken to ensure the accuracy of this quote, we make no representations or warranties about the accuracy, completeness or adequacy of the information contained herein, and shall not be liable for any errors or omissions. We recognize your right to negotiate and approve the terms of any resulting contract and we reserve the same right.We also acknowledge that all contract terms and conditions must be mutually agreed upon by both of us.THIS QUOTE IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY AND IS NOT,NOR SHOULD IT BE CONSTRUED AS, AN OFFER TO SELL/LEASE THE GOODS OR SERVICES LISTED HEREIN. Rev. 04/13 Quote Number 29127141 Expires on February 07,2021 Superiorr�r�; A Proposal non I For --------w, GuyAdams OfficeCBE January 25, 2021 W i' as (818) 421-2495 Cell Ricoh Pro 8300s -Replace Sharp MX-M654N Police Dept ✓ 96 PPM B&W Copier/Printer/Color Scanner ✓ 220 -Sheet Dual Scan Single -Pass Feeder ✓ (2) 1100 Sheet Paper Trays (2) 550 Sheet Paper Trays ✓ Scan 180 PPM B&W 180 PM Color ✓ Compact PDF, Scan to Tiff Jpeg ✓ Duplex (Two Sided) Copying/Print, Mobile Devise Print ✓ External 8 Position Finisher Stapler 65 Max ✓ 2 & 3 Hole Punch PCL Graphic Driver ✓ Hard Drive Data Erase Kit ✓ Delivery/Installation/Professional Training with Custom user Guides ■5 YEAR PERFORMANCE GUARANTEE Includes Ricoh Pro 8300s Omnia SLG Contract Cost per Copy Full Service Program Full coverage on-site maintenance Service Response 2-4 Hours ✓ Pro 8300s B&W Service included monthly @ 25000 with overage billed monthly or quarterly at $0.0035 per image. ✓CBE to Transfer all contacts into new Devises. ✓CBE to provide HD Memory Wipe Sharp. All figures Pre-tax Quote Expires Guy Adams CBE Office Solutions gadams@cbesolutions.com 818 421-2495 Cell 1/28/2021 Robert Adams CBE Office Solutions radams@cbesolutions.com 626 926-3056 Cell Ricoh IMC3000-Replace Ricoh MPC3004 ✓ 30 PPM B&W/ 30 PPM Color Copier/Printer/Color Scanner ✓ 220 -Sheet Dual Scan Single -Pass Feeder ✓ (2) 550 Sheet Paper Trays/100 Sheet Bypass ✓ Scan 180 PPM B&W 180 PM Color ✓ Compact PDF, Scan to Excel Word PP ✓ Duplex (Two Sided) Copying/Print, Mobile Devise Print ✓ 8 Position Internal Finisher Stapler 50 Max ✓ PCL & PS Graphic Driver Super G Fax Kit ✓ Hard Drive Data Erase Kit ✓ Delivery/Installation/Professional Training with Custom user Guides ■5 YEAR PERFORMANCE GUARANTEE Includes Ricoh IMC3000 Cost per Copy Full Service Program Full coverage on-site maintenance Service Response 2-4 Hours -./IMC3000 & IMC4500 B&W included monthly @ 5300 with overage billed monthly or quarterly at $0.0073 per image. ✓ IMC3000 & IMC4500 Color included monthly @ 650 with overage billed monthly or quarterly at $0.052 per image. ✓CBE to Transfer all contacts into new Devises. ✓CBE to provide HD Memory Wipe Ricoh. All figures Pre-tax Quote Expires 1/28/2021 Guy Adams Robert Adams CBE Office Solutions CBE Office Solutions gadams@cbesolutions.com radams@cbesolutions.com 818 421-2495 Cell 626 926-3056 Cell Ricoh IMC4500-Replace Ricoh MPC4504 ✓ 45 PPM B&W/ 45 PPM Color Copier/Printer/Color Scanner ✓ 220 -Sheet Dual Scan Single -Pass Feeder ✓ (2) 550 Sheet Paper Trays/100 Sheet Bypass ✓ Scan 180 PPM B&W 180 PM Color ✓ Compact PDF, Scan to Excel Word PP ✓ Duplex (Two Sided) Copying/Print, Mobile Devise Print ✓ 8 Position Internal Finisher Stapler 50 Max ✓ PCL & PS Graphic Driver Super G Fax Kit ✓ Hard Drive Data Erase Kit ✓ Delivery/Installation/Professional Training with Custom user Guides ■5 YEAR PERFORMANCE GUARANTEE Ricoh Pro 8300s Includes Ricoh IMC3000 Ricoh IMC4500 60 Month FMV Lease $749.00 includes property Tax Cost per Copy Full Service Program Full coverage on-site maintenance Service Response 2-4 Hours ✓Pro 8300s B&W service included monthly @ 25000 with overage billed monthly or quarterly at $0.0035 per image ✓ IMC3000 & IMC4500 B&W included monthly @ 5300 with overage billed monthly or quarterly at $0.0073 per image. ✓ IMC3000 & IMC4500 Color included monthly @ 650 with overage billed monthly or quarterly at $0.052 per image. ✓CBE to Close Lease with Customer to own Sharp MX-M654N. -./CBE to Close Lease and ship back Ricoh MPC4504 & MPC3004 ✓CBE to Transfer all contacts into new Devises. ✓CBE to provide HD Memory Wipe both Ricoh & Canon. All figures Pre-tax Quote Expires 1/28/2021 Guy Adams Robert Adams CBE Office Solutions CBE Office Solutions gadams@cbesolutions.com radams@cbesolutions.com 818 421-2495 Cell 626 926-3056 Cell Ms N .1 Prepared By: Jennifer Dominguez Sharp Business Systems (562) 756-9235 Jennifer.dominguez@SharpUSA.com Sharp Business Systems 1 12985 Los Nietos Rd. Santa Fe Springs, Ca 90670 3 1/22/2021 Dear Robin, Thank you for allowing us the opportunity to present this proposal. We are excited about the prospect of doing business with you. We are Sharp Business Systems, a division of Sharp Electronics Corporation. We deliver state-of-the-art solutions backed by responsive local support. We are also the manufacturer of the products we provide which allows us to deliver the latest office technology at a tremendous value. Our unique and consultative approach called the Communication Continuum helps our customers better communicate with employees and clients by bolstering communication from the lobby, to the server room and beyond. When selecting a business partner there are many variables to consider: The company, the quality and features of the product, the costs, and most importantly the customer service and support you will receive after the sale. Sharp Business Systems has been servicing the Southern California community for over 40 years. Although we are a national organization, all critical business decisions are made locally which gives us the power to make important decisions quickly. We leverage our national buying power and large local presence to help our clients save money, streamline the procurement process, and help your IT department focus on mission critical applications and not print devices. With the combination of Sharp Electronics Corporation and Sharp Business Systems you get quality products with premier local service and support. Thank you again and I look forward to building a long and lasting relationship. Sincerely, f"Mon zlow&" Account Executive Sharp Business Systems Page 2 1 Sharp Business Systems Sharp Support Team responsible for RFP and Complete Clothin Executive Staff Dale Wedge, President dale.wedne@shaEpusa.com With over 30 years of industry experience with the same company, Dale has served as President of Sharp Business Systems — Dale understands the business needs of our customers and focuses on positioning SBS as a top value-added solutions provider. Jerry Jackson, VP of Service & Operations ierrv.iackson(&-sharpusa.com With over 30 years of industry experience, Jerry focuses on understanding our clients' businesses so he can apply the latest technology and services to provide innovative and cost-effective document solutions. He has worked extensively with local government accounts such as City of Bell, City of Lakewood, City of Tustin, City of Chino Hills, City of Lomita, OC Superior Court System and Los Angeles Department of Water and Power. Mark Meadows, Los Angeles Branch Sales Manager mark.meadows(cD-sharpusa.com As the Branch Sales Manager of the Los Angeles region with over 15 years of industry experience, Mark makes ensuring a positive customer experience his number one priority. Mark has been with Sharp since 2012 and coordinates all MFP, MPS, ProAV and software activities relating to Southern California's largest businesses. Sales & Support Staff Jennifer Dominguez, Account Executive Jennifer.dominauezta?sharpusa.com Jennifer has several years of experience in major accounts and managed print service experience, with specific expertise in customer service, execution and major account management, enabling her to lead her clients as they focus on constantly improving their cost savings, IT services and office technology. Jennifer has been extremely valuable to Sharp's team and helped develop focused professional partnerships with leading corporations and a variety of clients in Southern California. James Robinson, Solutions Integration Specialist 'ames.robinson@sharRusa.com James currently manages the ECM department architecting large solutions integrations and installations such as PaperCut, Driwe and other environments with 3rd party solutions and paperless admitting systems. Anne Beck, Analyst, MPS Specialist anne.beckr@sharpusa.com Anne is part of the Major Accounts Team specializing in overall customer care, marketing, Managed Print Services account management, research, reporting and analysis . Her integral role involves managing internal processes, services and customer support. Anne has been with SBS for 5 years and formerly worked as an MPS specialist for HP. Ken Lyons, Production Color Specialist ken. IvonsCa)sharpusa.com Ken has 32 years of experience in the copy/print industry, including 8 years as a production systems analyst. His expertise includes production print workflow, design, color management and software solutions. His certifications include IDEAlliance Color Management Professional Master and EFI Fiery Certified Professional. Jennifer Villa, IntegrationSpecialist/TrainingCoordinator iennifer.villa(&-sharpusa.com Jennifer Villa has been working for Sharp Business Systems as our corporate trainer for the past 5 years. Jennifer has extensive product knowledge on our full line of MFP's. She specializes in product training from individuals to large groups and provides customer support throughout the life of the equipment. Page 31 Sharp Business Systems Service & Operations Team Cherie Wright, Logistics Manager cherie.wright(a)sharpusa.com Cherie has been with Sharp Business Systems for over 15 years and manages all logistics and overseeing operations. As far as day-to-day operations go, there is no one in the industry that is more efficient and effective at making sure the costumer's needs are met with the highest level of customer satisfaction. Tosha Holmes, Contracts Manager tosha.holmes[cD-sharpusa.com Tosha has been with Sharp Business Systems for over 16 years and is a pillar to Sharp's service team. She manages all service and supply billing and contracts. Tosha is admired for her flexible, creative thinking and her ability to consistently provide excellent performance. Ryan Eriandson, Lead Technician rvan.eriandsonO-sharausa.com Ryan has been a lead technician with Sharp Business Systems since 2007. He is a wonderful leader and has an intimate knowledge of the entire Sharp product line. Ryan excels at helping our team solve the most challenging issues the first time, ensuring our customers always have minimal down time. Leo Shterenberg, Technician Ieo.shterenberci cD-sharpusa.com Leo has 20+ years experience in the industry servicing Sharp/Ricoh/Savin in the LA basin. Carlos Villalobos, Technician carios.villalobos(&-sharpusa.com Carlos has 15+ years experience in the industry servicing Sharp/Kyocera in the LA basin. Dwayne Rosette, Delivery Driver dwavne.rosette(&-sharpusa.com Dwayne has been with Sharp Business Systems for 8 years. He is a dedicated delivery driver for the Los Angeles area. His intimate knowledge of the territory and friendly demeanor ensures great relations and customer support. Sharp Business Systems is one of a few companies that own their own fleet of trucks and employ delivery drivers. Page 4 1 Sharp Business Systems We realize you have several options to consider when selecting an office technology provider. When you choose Sharp Business Systems, you get a providerthat understands your organization's technology needs and a local company backed by Sharp, a pioneer in technology for over a century. Other companies may provide similar products, but what makes us unique is our vast range of office equipment, proAV products, software applications and professional services blended with our desire to craft solutions that improve the way you do business. Our technology offerings can bolster communication in your lobby, departments, server room and beyond. Document Offerings • Multifunctional Printers • Remote device support via Sharp MICAS (Machine Intelligence Call Assistance System) F • Managed Print Services Mobile Printing • Access Control and Accounting Document Capture Document Management Document Workflow Collaboration Offerings • AQUOS BOARDTm Interactive Displays fillm• Professional Displays • Video Wall Displays qw• Digital Signage Software • Video Conferencing Solutions • Sharp Cloud Portal Office (File Storage/Sharing Software) Network Offerings • Network Monitoring and Management • Backup and Disaster Recovery IV• Help Desk • Mobile Device Management • Project Work • Hardware/Software Page 51 Sharp Business Systems PRODUCTS DESIGNED FOR THE ENVIRONMENT Sharp is committed to setting .new standards for energy efficiency as well as continually improving products and the materials used in their manufacture. We offer a wide range of ENERGY STAR® qualified models, many of which employ patentedtechnology for reducing energy usage without sacrificing reliability. We strive to produce our products and their packaging in an environmentally conscious fashion, incorporating recycled materials and plant - based paints and resins. We design our products for durability, with parts that are easily dismantled for recycling at the end of their long lifetime. Page 6 1 Sharp Business Systems Over the years Sharp Business Systems has been a leader of change in the marketplace. We solicit feedback from our current clients looking for ways to grow and change our support offerings while engaging prospective clients to provide solutions to their everyday business challenges. It is from that spirit of continuous improvement that many progressive areas of our business have flourished, and the result has been an exceptionally high client retention rate and tremendous market share growth. We understand clients simply want their office technology to be extremely reliable, provide high quality output and be cost effective. We have been addressing all these needs with a personalized level of support and great response times for several years. With these objectives in mind we offer two levels of service and support to include a Premier Program and an optional Connect Shield Program. Both programs include an exceptional level of field engineer expertise and the highest quality customer service experience but offer different characteristics to fit our clients' needs and budget requirements. THE PREMIER PROGRAM includes all parts, supplies (excluding paper & staples) and preventive maintenance by factory trained technicians. THE CONNECT SHIELD PROGRAM includes ongoing on-site IT technical support and helpdesk support for as long as you remain enrolled in the program. We hope that these options provide you with the flexibility to customize your Sharp Business Systems solution to meet all of your requirements while not settling for a less than exceptional service and support experience. Parts and Supplies Included except paper & staples Complete coverage of Print Controller and NIC Card including firmware updates $erverjP,C dr�stallatinr �nttlatian and updates RM HE°N I�.. Page 7 1 Sharp Business Systems Page 8 1 Sharp Business Systems DecemberNow through s'' For a limited -time, Sharp is givingaway hands-free s-freetechnology `i h every purchase or lease of a Sharp Advanced Series A3 promoteMFP to health r safety in the workplace! Page 9 1 Sharp Business Systems SHARP r M° ii i BLACK 1 r t PAGE MA CHINE Whone and Android • Double -sided printing • External keyboard • 10.1 in Color Touchscreen • Scan to email • Scan to hard drive • Redact information • OCR Page 10 1 Sharp Business Systems (1) SHARP MX -3071N/ *Will replace Ricoh IMC3000 =k$hwpCvpkrtosw*to ow, �r Machine configuration • Copy, scan, print and fax • Mobile printing/scanning for iPhone and Android • Double -sided printing • Wireless printing (optional) • External keyboard • 10.1 in Color Touchscreen • Scan to email • Scan to hard drive Page 11 1 Sharp Business Systems SHARP MX -4071 a r, PAGE , L PER MINUTE MACHINE replace Ricoh11 Machine configuration • Copy, scan, print and fax • Mobile printing/scanning for Whone and Android • Double -sided printing • Wireless printing (optional) • External keyboard • 10.1 in Color Touchscreen • Scan to email • Scan to hard drive Page 12 1 Sharp Business Systems New Equipment cost 1 MX -M905 25,000 black and white monthly $0.0054 B/W copies 1 MX -3071 5,300 black and white/650 color $0.0074 B/W monthly copies $0.0432 1 MX -4071 5,300 black and white/650 color $0.0074 B/W monthly copies $0.0432 60 FMV lease = $738.71 All-inclusive Multi -Function Copy/Print Services Sharp will deliver, integrate and train on new equipment at City of Baldwin Park with minimal disruption to daily inter office work. Page 13 1 Sharp Business Systems Our goal is to facilitate a smooth rollout and rapid adoption of your new technology by following the implementation plan below. Page 14 1 Sharp Business Systems