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01.19.22 Staff Report
NOTICE AND CALL OF A VIRTUAL SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, January 19, 2022 at 5:00 PM. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED THE COUNCIL CHAMBER WILL BE CLOSED TO THE PUBLIC DUE TO THE SURGE OF COVID CASES. Posted: January 13, 2022. i Ern J. . Estrada Mayor AFFIDAVIT OF POSTING 1, Marlen Garcia, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting of January 19, 2022. � mhov Marlen Garc' City Clerk AGENDA BALDWIN PARK CITY COUNCIL VIRTUAL SPECIAL MEETING COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 January 19, 2022 5:00 PM THE COUNCIL CHAMBER WILL BE CLOSED TO THE PUBLIC Audio Streaming will be available at. htt s.11www.youtube.com/channellUCFLZO dDFR'y59rhiDZ13Eg1featured?view as=subscriber http://baldwinpark.granicus.comlViewPublisher.php?view id=10 Audio Streaming Simultaneously in Spanish will be available at. https://www.youtube.cam/channel/UC3bPFBIHcoPlks1Xpet GcA k C,p►L =O HF r•. "'T p� H E r . .SAN=.GAERIEL " RATED JAW Emmanuel J. Estrada - Mayor Daniel Damian - Mayor Pro Tem Alejandra Avila - Council Member Monica Garcia - Council Member Paul C. Hernandez - Council Member PLEASE TURN OFF ALL ELECTRONIC DEVICES PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda. agenda. In accordance with Chapter 39 of the De acuerdo con el capitulo 39 del Codigo Municipal Baldwin Park Municipal Code, Speakers must de la Ciudad de Baldwin Park, los comentaros deben address the Council as a whole and refrain se dirigidos al Concilio como una sola entidad, y no from making impertinent, slanderous, or ser impertinentes, difamatorios, o profanos, o profane remarks or disrupt the peace of the interrumpir la paz de la reunion. meeting. CITY COUNCIL VIRTUAL SPECIAL MEETING — 5:00 P.M. CALL TO ORDER: ROLL CALL: Council Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Mayor Pro Tem Daniel Damian, and Mayor Emmanuel J. Estrada PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may. 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en a1g6n asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fjar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 5:00 PM to 6:00 PM on January 19, 2022 to commentsL&baldwinpark.com. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. If you are a non-English Speaker and require translation services in another language other than Spanish, or sign, please indicate your request in your communication up to 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume. OPEN SESSION/STUDY SESSION • Current and Future Local, State and Federal Grant Opportunities to Benefit Baldwin Park Presented by David Marquez, Senior Project Manager from California Consulting, INC RECESS TO CLOSED SESSION 1. Conference With Legal Counsel—Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: Suzanne Ruelas v. City of Baldwin Park Case No. 20STCV17682 Case Name: Daniel Rodriguez v. City of Baldwin Park Case No. 21 STCV21129 2. Conference With Legal Counsel—Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Five (5) RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION 1, Marlen Garcia, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting of January 19, 2022. Marlen Gar is City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or e- mail LqLoralesp_baldwinpark. com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE BALDWIN PARK CITY COUNCIL VIRTUAL REGULAR MEETING COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 January 19, 2023 7:00 PM THE COUNCIL CHAMBER WILL BE CLOSED TO THE PUBLIC Audio Streaming will be available at. https.-Ilwww.youtube.comlchannellUCFLZO dDER I EgIfeatured?View as=subscriber jy59rhiDZ 3 _ http://baldwinpark.granicus.com/ViewPublisher.ghp?view id=10 Audio Streaming Simultaneously in Spanish will be available at: haps:llwww.youtube.com/channe//UC3bPFBIHcoPIks]XgetmGcA - 0 HUB .. . . . . .. . 0 lip, J Emmanuel J. Estrada - Mayor Daniel Damian - Mayor Pro Tern Alejandra Avila - Council Member Monica Garcia - Council Member Paul C. Hernandez - Council Member PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING THE MEETING. PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the COMENTARIOS DEL PUBLICO Se invita al p6blico a dirigirse al Concilio o cualquier otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdicci6n. De acuerdo con e/ capitulo 39 del C6digo Municipal de la Ciudad de Baldwin Park, los comentaros deben se dirigidos al Concilio como una sola entidad, y no ser impertinentes, difamatorios, o profanos, o interrumpir la paz de la reunion. CITY COUNCIL VIRTUAL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Mayor Pro Tem Daniel Damian, and Mayor Emmanuel J. Estrada REPORT FROM CLOSED SESSION ANNOUNCEMENTS The C ity C ouncil are also m embers of t he Board of D irectors of the H ousing Authority, an d Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Hope Fest Baldwin Park Presentation Presented by Jaime Espinoza PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action maybe taken on a matter unless it is listed on the agenda, or unless certain emergency orspecial circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. (Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracidn en juntas proximas. [Codigo de Gobierno §54954.2] If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 7:00 PM to 8:00 PM on January 19, 2022 to commentsL&baldwinparkcom. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. If you are a non-English Speaker and require translation services in another language other than Spanish, or sign, please indicate your request in your communication up to 48 hours prior to the meeting. if large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume. City Council Agenda Page 2 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. City of Baldwin Park's Warrants and Demands Staff r ecommends t hat t he C ity C ouncil r atify t he attached Warrants an d D emands Register. 2. Treasurer's Report — November 2021 Staff recommends that Council receive and file the Treasurer's Report for November 2021. 3. Consideration of a Consultant Services Agreement with Terra Realty Advisors Inc., for Billboard Sign Consulting Services Staff recommends that the City Council: 1. Consider and approve the Consultant Services Agreement with Terra; and 2. Authorize the M ayor to execute the Consultant Services Agreement n of -to -exceed $40,000. 4. Define Scope of Work for the Development of a new Family Service Center Staff recommends that City Council: 1. Define scope of work for the development of a new Family Service Center to begin the conceptual design process; and 2. Authorize the Director of Finance to appropriate funds from Fund #275 and make the necessary budget adjustments. 5. Approval to Accept Grant Award f rom the San Gabriel Council of Governments (SGVCOG) for the Program 4: Pilot Programs/City Specific Program Staff recommends that the City Council: 1. Approve to Accept the SGVCOG Program 4: Pilot Programs/City-Specific Programs Grant in the amount of $50,000; and 2. Authorize t he D irector of R ecreation & C ommunity S ervices and/or D irector of Community Development to execute a Memorandum of Agreement and all associated documents associated with the grant. 6. Approve an Agreement with OpenGov, Inc. for the Open Gov Budgeting & Planning Suite + Open Gove Reporting & Transparency Suite Staff recommends that the City Council: 1. Authorize the Mayor to execute the three-year agreement with OpenGov, Inc. with an additional two one-year options; and 2. Authorize the Director of Finance to make all necessary appropriation and budget amendments. 7. Adoption of a Resolution to Continue Conducting City Council/Commission/Board Meetings Remotely in Accordance with the Brown Act Executive Order and AB 361 Staff r ecommends t hat t he C ity C ouncil adopt R esolution N o. 2022-001 to c ontinue conducting C ity C ouncil/Commission/Board Meetings remotely i n ac cordance w ith t he Brown Act executive orders and AB 361 (covering meetings held from January 19, 2022 through February 18, 2022) and re-evaluate the state of emergency every 30 days to make findings under the bill's teleconferencing exemptions. City Council Agenda Page 3 8. Award Professional Service Agreement to La Ca"ada Design Group (LCDG) for Architectural and Engineering D esign Services f or City H all's Third Floor a nd Council Chambers Improvements Project No. CIP 22-038 It is Staff's recommendation that the City Council: 1. Authorize the Director of Public Works to execute a professional services agreement with L a Ca nada D esign G roup I nc. ( LCDG) i n t he a mount of $48 2,864 for architectural and engineering design services; and 2. Authorize the Mayor and City Clerk to execute the PSA with LCDG for design services of the 3rd Floor and Council Chambers Improvements Project CIP 22-038; and 3. Authorize t he D irector of F inance to appropriate $482,864 from the appr oved American Recovery Plan Act (ARPA) loss revenue category, Fund #275 and make the necessary budget adjustments. 9. Approve Letter of Interest to join the San Gabriel Valley Council of Governments (SGVCOG) Regional Food Recovery Program and Authorization to prepare and submit a joint application for the CalRecycle SB 1383 Local Assistance Grant It is Staff's recommendation that the City Council: 1. Approval to j oin the S GVCOG's Regional F ood Recovery P rogram Expansion and authorize the submittal of the Letter of Interest to prepare and submit a pint application for the CalRecycle SB 1383 Local Assistance non-competitive grant; and 2. Authorize the submittal of a Letter of Authorization (LOA) to provide the SGVCOG to apply for and to act on the City's behalf in the implementation and administration of the grant funding if awarded; and 3. Authorize the Director of Public Works to execute the necessary documents. CITY CO UNCIL ACT ING AS S UCCESSOR AG ENCY O F THE DI SSOLVED CO MMUNITY DEVELOPMENT COMMISSION CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. SA -1 Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Treasurer's Report — November 2021 Staff recommends that the Board receive and file the Treasurer's Report for November 2021. SA -2 Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Register. REPORTS OF OFFICERS 10. Designation o r Primary and A Iternate R epresentative f or t he San G abriel V alley Mosquito and Vector Control District Staff recommends the City Council: 1. Accept nominations on the floor by the Members of the City Council; and 2. Appoint a delegate and an alternate, and adopt Resolution No. 2022-002 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, appointing a Representative and Alternate to the San Gabriel Valley Mosquito and Vector Control District Board of Trustees as Official Representatives of the City"; and City Council Agenda Page 4 3. Direct the City Clerk to provide notification to the SGVMVC of the action taken by the governing body. 11. Consideration of Ordinance of the City of Baldwin Park to Establishing Campaign Contribution Limits and Penalties in Baldwin Park Staff recommends that the City Council consider the new ordinance and, if acceptable, introduce f or f irst r eading, by t itle o nly, O rdinance N umber 1467 entitled: " AN ORDINANCE O F T HE Cl TY CO UNCIL O F T HE Cl TY O F BAL DWIN PARK ESTABLISHING CAMPAIGN CONTRIBUTION LIMITS AND PENALTIES", and direct staff to bring back for second reading and adoption at the next regularly scheduled City Council Meeting. CITY CO UNCIL / CITY CL ERK / Cl TY TREASURER / STAFF R EQUESTS & COMMUNICATION Request by Mayor Emmanuel J. Estrada • Mayor Estrada requests City Council discussion and direction on City facility air d uct upgrades. • Mayor Estrada requests City Council discussion and direction on Safe Parking Sites. • Mayor E strada requests City Co uncil d iscussion and direction on c itywide t oilet replacement. • Mayor Estrada requests City Council discussion and direction on Police Department to start a Ring Distribution Program • Mayor Estrada requests City Council discussion and direction for the City to work with organizations to expand services to community churches. • Mayor Estrada requests report from Police Department on the status of internal affairs. ADJOURNMENT CERTIFICATION I, M arlen G arcia, City Clerk of t he C ity of B aldwin P ark h ereby c ertify t hat, under p enalty o f perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 13th day of January 2022. oAmAvAwZ Marlen Garcia City Clerk For f urther i nformation r egarding agenda i tems, please contact the of fice of t he C ity Clerk a t (626) 960-4011 ex t. 466 or v is e-mail at Imoralesaldwiark.com. cCt7b In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda Page 5 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance DATE: January 19, 2022 SUBJECT: City of Baldwin Park's Warrants and Demands SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payroll for the last period was $1,916,493.67 and the attached General Warrants Register was $3,117,018.77 for a total amount of $5,033,512.44. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: The last payroll of the City of Baldwin Park consists of check numbers 201260 to 201293 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 30307 to 30815 for the period November 28, 2021 through December 25, 2021, inclusive; these are presented and hereby ratified in the amount of $1,916,493.67. 2. General Warrants, with the bank drafts in the amount of $1,163,591.37 and checks from 234638 to 234978 in the amount of $1,953,427.40 for the period of December 2, 2021 to January 11, 2022, inclusive; in the total amount of $3,117,018.77 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENT 1. 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Q Q r n�n" n a a o 15 o A 5 ci b M O N O a M 0 w N G O •D �O O M !! 41 a M M 10 [> O b d M o 'P 4 10 C� r CI ,N. •6 M g1 10 cl, ol cl O T"M r-1 M G6 O O O O O d O d 0 0 0 d d p O d O O n d O b b O O d b }y O d O b d O 0 0 0 O O b b10 415 .= i N C N N N -.1 N N N 0 0 0 O 0 0 0 � 0 0 0 0 ++ 0 0 0 0 0 0 0 0 0 0 0 0 0 g o 0 0 4 0 0 0 0 0 0 0 0 0 OQbo000cm? 1�000000 0000ay� U U^ U O O O O p a avi Cl) (A 5 a n A_ C N N N N N N N N N N C1 N N d d O b n d d O d p O p 0 n n h n O O O O O O O O O a N N N N N N N N N M N 1. d .G 7 O -- Oi a T T 00 0 0 0 0 0 ++ N N N N M 1 n n M M A N1 A �n vi vi v� vi �n vi u o b O o b b b b o n o o d c b b O o b b o 0 o n o d d ww{�� INNNNQAQAAIQ: Qc�A ITEM NO. 2 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance DATE: January 19, 2022 SUBJECT: Treasurer's Report — November 2021 SUMMARY Attached is the Treasurer's Report for the month of November 2021. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for November 2021. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT 11/30/2021 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) City -Including General Fund & all other Special Revenue Funds 0.203% Varies Varies $ 24,880,304.48 $ 24,880,304.48 $ 24,880,304.48 $ 24,880,304.48 Housing Authority 0.203% Varies Varies 14,115.17 14,115.17 14,115.17 14,115.17 24,894,419.65 24,894,419.65 24,894,419.65 24,894,419.65 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies 7,868,310.95 7,868,310.95 7,868,310.95 7,868,310.95 Fiscal Agent Funds - Successor Agency (TrustlDebt Service Fund) Varies Varies Varies 19.50 19.50 19.50 19.50 7,868,330.45 7,868,330.45 7,868,330.45 7,868,330.45 $ 32,762,750.10 $ 32,762,750.10 $ 32,762,750.10 $ 32,762,750.10 Total Investments $ 32,762,750.10 Cash with Bank of the West City Checking (General) 16,056,398.36 Money Market Plus 42,771.17 City Miscellaneous Cash (W/C, P/R) 633,369.71 Successor Agency 868,475.51 Housing Authority 962,205.78 Financing Authority 11,700.00 Total Cash with Bank of the West 18,574,920.53 Investment Brokerage Capital Reserves (Divdend Option Cash) 257,712.59 Total Cash and Investments $ 51,595,383.22 In accordance with AB X126,the Community Development Commission is dissolved effective January 31, 2012. The successor agency name is "The City of Baldwin Park as Successor Agency to the Community Development Commission of the City of Baldwin Park". There was no investment maturity/purchase transactions made for the month of November 2021 and no deposits/withdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance ITEM NO. 3 TO: Honorable Mayor and Members of the City Council FROM: Enrique C. Zaldivar, Chief Executive Officer Ben Martinez, Community Development Director DATE: January 19, 2022 SUBJECT: Consideration of a Consultant Services Agreement with Terra Realty Advisors Inc., for Billboard Sign Consulting Services SUMMARY The purpose of this staff report is to consider and request approval of a Consultant Services Agreement with Terra Realty Advisors Inc. (Terra) for billboard sign consulting services. RECOMMENDATION Staff recommends that the City Council: 1. Consider and approve the Consultant Services Agreement with Terra; and 2. Authorize the Mayor to execute the Consultant Services Agreement not -to -exceed $40,000. FISCAL IMPACT It is anticipated that most of the cost ($40,000) for this consultant services agreement will be covered by fees collected from billboard sign companies seeking new leases or development agreements with the city. Any costs not covered by fees collected from billboard sign companies will come from Account No. 100-40-405-5100-0000 (Consultant Services Fund). Additionally, services provided by Terra may result in significant future revenues for the city from negotiated development agreements and Request for Proposals (RFP). BACKGROUND In 2019 it was determined that a consultant should be contracted that specializes in billboard signs to assist staff with overseeing all projects in the city. This consultant would assist with long-term development agreements that were expiring, billboard signs that were transitioning from static to digital, or billboard signs that require some other type of analysis or consideration. The billboard advertising industry is very specialized with several competing companies, multiple regulating agencies and multiple rate models. Due to these factors, a Consultant Services Agreement was executed with Terra in August 2019 for one year. Terra proved to be a valuable resource and assisted with several negotiations that resulted in significant revenue increases for the city. The original agreement has since expired and staff is requesting the approval of a new agreement with Terra. In addition to the previous services provided by Terra, it is anticipated that Terra will now also assist with future Request for Proposals (RFPs), which could bring significant revenues to the city. This new agreement will be for a term of twelve (12) months for an amount not -to -exceed $40,000. LEGAL REVIEW The City Attorney has reviewed the attached draft amendment and has approved its form and content. ALTERNATIVES The City Council may decide not to pursue this amendment. ATTACHMENTS 1. Terra Realty Advisors Inc. Consultant Services Agreement with Scope of Services Terra Realty Advisors Consultant Services Agreement Page 1 of 7 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this 19th day of Janurary, 2022 by and between the City of Baldwin Park ("City"), and Terra Realty Advisors Inc. ("Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." Duration of Scope of Services may be extended on a month-to-month basis, but shall not exceed the total compensation. 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit "B." 3. TIME FOR PERFORMANCE. Consultant shall perform the services above described in a timely manner in accordance with the professional standard practices but in any event no later than 12 months from the date this agreement is entered to. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years' after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform to Terra Realty Advisors Consultant Services Agreement Page 2 of 7 such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation); (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, Terra Realty Advisors Consultant Services Agreement e3of7 agents or employees shall be in excess of Consultants' insurance and not contributed with it. (3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (F) With respect to Workers' Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City's ownership of documents includes any and all analysis, computations, plans, correspondence and/or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. Any re -use by City shall be at the sole risk of City and without liability to Consultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "16" of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to Terra Realty Advisors Consultant Services Agreement Page 4 of 7 and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) CONSULTANT Terra Realty Advisors Inc. Att: Scott Sheldon, President 450 Chadbourne Road Suite G Fairfield, CA 94534 (707) 639-1000 (B) City of Baldwin Park Att.: Enrique C. Zaldivar, CEO 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 Ext 482 Terra Realty Advisors Consultant Services Agreement Page 5 of 7 23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written, By: Emmanuel J. Estrada, Mayor I r4 T In WTI I By: I Scot Sh Idon, President I I Dated: �!� t 2,12, 1 1 elt, 2- '1 'TERRA. 1realty advisors inc � EXHIBIT A SCOPE OF SERVICES The Client engaged Terra Realty Advisors, Inc. (TRA) as originally referenced in the Consultant Services Agreement dated August 26, 2019, to provide advice and options on various billboard signs in the City of Baldwin Park. This follow-up Scope of Services includes: Continue to provide advice, direction and coordination for the Client, working with Outfront Media (OFM) through construction and close-out of their approved sign, 2. Continue to provide advice, direction and coordination for the Client, working with Lamar Outdoor (Lamar) to complete a Development Agreement, coordinate public entitlements through construction and close-out for a new proposed digital sign, 3. Re-engage with Clear Channel Outdoor (CCO) to negotiate and finalize anew Development Agreement for the existing three signs at Barnes Park, 4. Assist the Client in finalizing all property matters for the transfer of the Dalewood site (adjacent to Kaiser) from Caltrans. Develop a RFP and coordinate all aspects including design, economics, selection of a sign company, and a lease agreement to locate and construct a new digital LED sign on this City owned property, 5. Develop a strategy to address the existing static sign located at the City Corporation Yard property on Garvey Avenue. Negotiate with the current sign company on their default with the State of California (lease terms out in 2025, and/or develop a RFP to solicit new sign proposals as appropriate, 6. Advise and coordinate with the Client on the removal of the existing Regency Outdoor illegal, non -permitted static sign north and west of the 1-10, 1-605 interchange, 7. Provide advice and strategy to eliminate the existing sign located on Torch Street, located adjacent to residential, when the Development Agreement expires in 2025. It is industry standard practice to have sign companies for new leases or Development Agreements pay a one time fee to the Client to assist in covering the Consultants costs. As an example, for the OFM & Lamar signs, both sign companies have agreed to pay $15,000 each, $30,000 total to the City of Baldwin Park. This same request will be made with all other sign companies upon final agreement of either a lease or DA. 450 Chadbourne Road Suite G, Fairfield, CA 94534 • 707-639-1000/p - 707-312-5200/f • www.terraadvisors.net ®. TERRA '��realty advisors line ® EXHIBIT B — Compensation of the Consultant In its capacity under this Agreement, TRA shall receive fees, as set forth in the Rate Schedule as referenced herein, which rates may be adjusted annually on July 1. RATE SCHEDULE 2021/2022 The following are the hourly rates for each position: President $265.00/hr Executive Vice President $200.00/hr Senior Vice President $175.00/hr Vice President $160.00/hr Director of Due Diligence/Research $120.00/hr Administrative/Clerical $ 75.00/hr Invoices will be issued monthly and will be due and payable upon receipt. All other costs, such as phone, fax, or travel outside the Bay Area or Sacramento, overnight delivery charges, blueprints, etc., and additional costs, shall be reimbursed at cost. All payments will be delinquent after 30 days, and shall bear interest at 1 1/2% per month. The following is a budget estimate of fees likely to be incurred for our services based on the attached Scope of Services. The sum of FORTY THOUSAND DOLLARS ($40,000.00), anticipated to be offset by reimbursements from the sign companies. An estimate is not a fixed fee and does not constitute a commitment to perform services for that amount, or an obligation for the Client to pay that amount. Client consent will be obtained before TRA charges for fees that exceed the stated budget. Preparing to serve or serving as a consultant or witness in any litigation, arbitration or other legal proceedings are additional costs, and will be charged at 1.5 times the hourly rates as shown above. Both parties herein agree to keep all information relating to this project and Agreement confidential. 450 Chadbourne Road Suite G, Fairfield, CA 94534 • 707-639-1000/p • 707-312-5200/f • www.terraadvisors.net ITEM NO. 4 SP�Lor , TO: Honorable Mayor and Members of the City Council "iu FROM: Manuel Carrillo Jr., Director of Recreation & Community Services ';aB'EL Sam Gutierrez, Director of Public Works 0' , vaL EY'�" Benjamin Martinez, Director of Community Development DATE: January 19, 2022 SUBJECT: Define Scope of Work for the Development of a new Family Service Center SUMMARY The purpose of this staff report is for City Council to define the scope of work for the development of a new Family Service Center (FSC.) RECOMMENDATION Staff recommends that the City Council: 1) Define scope of work for the development of a new Family Service Center to begin the conceptual design process; and 2) Authorize the Director of Finance to appropriate funds from Fund #275 and make the necessary budget adjustments. FISCAL IMPACT There is no impact to the General Fund. The estimated cost for development of the new FSC is approximate $90,000 for the initial conceptual design, complete environmental review and if needed amend the adopted Downtown Specific Plan. The funding source will come from the American Recovery Plan Act (ABPA), Public Health and Impact Category A which funds have been set-aside for community-based programs and investments. BACKGROUND At their October 6, 2021 City Council meeting, under Request and Communications Mayor Pro -Tem Daniel Damian directed staff to add the Family Service Center to the preliminary ARPA list to fund a facility for new construction. The proposed site is located at a City owned parking lot on Laurens Avenue adjacent to Morgan Park. The proposed FSC will expand and provide centralized non-profit space, social services, health, educational support services, immigration, counseling, dependency programs and other resources. Staff was directed to bring back this item to discuss the allocation of funding for the design process for the creation of the new facility. The Teri G. Muse Family Service Center has a long history of providing residents of the City with a centralized facility where non-profit, social, health and educational service providers can offer residents low cost or no cost programs, information, and/or services to overcome daily challenges, achieve educational goals, and improve quality of life. Clients may access resources in person or via hybrid models. The current high need of social services across the community have demonstrated a need to expand the facility requirements to ensure adequate space is available to meet the needs of the highly requested services. The existing facility is 5,150 square feet which includes executive board room, six (6) offices, kitchen, community pantry, meeting room and small assembly hall. Current On -Site Supportive Services: • Clothing Bin for Low Income Families and Individuals • Emergency Food Donations • Emergency Shelter Resources • Helping Hand Program • Homeless Prevention Diversion Program • Hygiene Kits • Referral Assistance to a variety of Social Service Programs • International Institute of Los Angeles Transportation Program Partnering Agencies: o Los Angeles Toy Loan Program o Kaiser Permanente - One Book at a Time/ Reading is Fun o Cal Fresh Program o Empowering Families Educational Services, Inc. o California Mental Health Connection o Narcotics Anonymous o Emotions Anonymous o Foothill Unity Inc. o San Gabriel Valley LGBTQ+ o Living Clean Not Dirty o Citrus College Foster Care Kinship o Fiesta Educativa, Inc o Goodwill Opportunities for Future Partners and Services: • Tax Services • Immigration Services • YWCA - Women's Support Groups • Maryvale Early Education Center • Oral Health Assessments • Immigration Services • Citizenship Services • Health Insurance Services • Vaccination Services • Annual Health Fair • Sexual Awareness Program • Annual Women's Breast Assessments • Pacific Clinics Services • Veteran Assistance Program • Employment Services • Consumer Actions Support • Utility Services • Habitat for Humanity Staff is seeking direction of the types of amenities proposed beyond traditional community spaces at the new facility including facility special features, administrative office space and or commercial space. At their April 21, 2021, City Council meeting, a pre -qualification list for on-call professional Engineering consultant services and Professional Services Agreements (PSAs) for architectural and Engineering Design, Plan Check, Construction Management, Inspection and Related Services was approved. Staff will select the firm through the on-call services contract pre -approved list to begin the conceptual design process. Pursuant to Council direction, the selected firm will prepare the initial conceptual design for the FSC. The initial conceptual design identifies the needs of the project including planning, architectural design of the building, offsite improvements, and parking needs. The estimated cost for this initial conceptual design is approximately $40,000. NOW. ms's `#`t LEGAL REVIEW None is required. ALTERNATIVES The alternative would be to not move forward with the development of the new Family Service Center. ATTACHMENTS None. ITEM NO. 5 TO: Honorable Mayor and Members of the City Council c` HU�{�,F'.a'`, FROM: Manuel Carrillo Jr., Director of Recreation & Community Services "- Benajamin Martinez, Director of Community Development SCAN�ABIR1eLI a DATE: January 19, 2022 �;va i Ei� SUBJECT: Approval to Accept Grant Award from the San Gabriel Council of JANJ Governments (SGVCOG) for the Program 4: Pilot Programs/City Specific Program SUMMARY The purpose of this staff report is for City Council to consider approval to accept the SGVCOG Program 4: Pilot Programs/City-Specific Programs Grant in the amount of $50,000. FISCAL IMPACT There is no fiscal impact to the general fund at this time. RECOMMENDATION Staff recommends that the City Council: 1) Approve to Accept the SGVCOG Program 4: Pilot Programs/City-Specific Programs Grant in the amount of $50,0000; and 2) Authorize the Director of Recreation & Community Services and/or Director of Community Development to execute a Memorandum of Agreement and all associated documents associated with the grant. BACKGROUND On July 13, 2021, the Los Angeles County Board of Supervisors (BOS) approved the Fiscal Year (FY) 2021-2022 Measure H Funding Recommendations. These recommendations included $15 million for the LA County Councils of Governments (COGs) for the period from January 2022 through June 2023, to be allocated to each subregion based on the 2020 point -in -time (PIT) homeless count. The FY21-22 recommendations include $5 million for LA County COGs to begin January 2022, with the remaining $10 million in funding to be included in the FY 2022- 2023 Funding Recommendations. Beginning in January 2022, the SGVCOG will receive approximately $1.17 million for FY 2021-2023, and a total of $3.525 million over the 18 months period from January 2022 - June 2023. The funding being made available to the San Gabriel Valley represents a significant reduction in funding from the approximately $10 million that currently available to the SGVCOG and cities in the San Gabriel Valley. To address this significant reduction in funding, SGVCOG focused on leveraging resources and maximizing efficiencies by focusing on regional programs to reduce administrative costs. These funding recommendations were presented to the Homelessness Working Group on July 15 and highlighted the requirements for cities to participate in the program. Cities were asked to submit the letter of intent by Tuesday, September 7t" and a subsequent final grant applications for the interested program areas below by Monday, September 20, 2021. • Program 1: Services to Supplement Existing Programs • Program 2: Outreach and Services for Hard -to -Reach Populations • Program 3: Mobile Crisis Response Program • Program 4: Pilot Programs/City-Specific Programs The City submitted a Letter of Intent and a subsequent final grant application for Programs 1, 3 and 4 listed above as they aligned with the city's Homeless Implementation Plan efforts and strategies. The City of Baldwin Park was selected under Program 4; Pilot Program/City Specific Programs for the pilot safe parking program the City's original request was $125,000, however staff has been instructed to confirm whether the submitted project could utilize funding reduced to $50,000. As such, staff is recommending the SGVCOG continue to work with the City to determine if $50,000 would be sufficient to support the project and provide an update to the Homelessness Committee at a future meeting. Therefore, City staff has revamped the grant application proposal under Program 4: Pilot Programs/City-Specific Programs to include a modified scope of work for a 6 -month pilot safe parking program to operate tentatively from April -September 2022 at the newly acquired property located at 13167 Garvey Avenue, during the interim timeframe in which the site will be preparing to transition to family bridge housing expected to come in Fall of 2022. The local safe parking program model that will be adopted by the City will follow Los Angeles based best -practices for night-time programs aimed for people who are at risk of experiencing or those experiencing homelessness and sleeping in their vehicles at night; by providing a safe and stable place to park their vehicle from 7PM-7AM. The pilot program will provide 5-10 parking spaces for residents at risk of experiencing homelessness or those experiencing homelessness remain compliant with local laws, and have access to restroom facilities, and a security guard for safety precautions. The safe parking program will be accessible by filling out an application and connecting to services that help identify pathways into case management and linkage to the coordinated entry system. If approved the SGVCOG will coordinate the Request for Proposals to select the site operator. The City will participate in the selection process, much like the Esperanza Villa when selected the site operator. If approved by City Council, the City will submit the revamped scope of work outlining the proposed activities, approach, and reduced budget to the SGVCOG to accept grant funds. Upon submittal of the revised scope of work the City will seek to execute a memorandum of agreement. Staff is supportive of this project as it will be able to serve homeless families on an interim basis until the 13167 Garvey property is developed with transitional housing units to further house homeless families with the San Gabriel Valley Regional Housing Trust Homeless Pilot Funding recently awarded in the amount of $1.25 Million. ALTERNATIVES The alternative would be to not accept the SGVCOG Program 4: Pilot Programs/City-Specific Programs grant funds in the amount of $50,000. LEGAL REVIEW None is required. ATTACHMENTS None. ITEM NO. 6 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance DATE: January 19, 2022 SUBJECT: Approve an Agreement with OpenGov, Inc. for the OpenGov Budgeting & Planning Suite + OpenGov Reporting & Transparency Suite SUMMARY The purpose of this staff report is to request the City Council to approve a budget software program implementation and support agreement with OpenGov, Inc. The Finance Department has historically relied on complicated spreadsheets for its budget preparation and financial analysis. The process requires lengthy manual input from the staff. Departments rely on the Finance to create or run reports for the status of financial operation. A more contemporary, efficient and effective solution would utilize a purpose-built Budgeting & Transparency software solution. RECOMMENDATION Staff recommends the City Council: 1. Authorize the Mayor to execute the three-year agreement with OpenGov, Inc. with an additional two one-year options; and 2. Authorize the Director of Finance to make all necessary appropriation and budget amendments. FISCAL IMPACT There is no fiscal impact to the General Fund at this time. The cost to implement the budget software program is $42,343 in annual software & support costs and a one-time deployment cost of $44,770. The one-time deployment cost and the first three-year annual support costs in the total amount of $171,799 will be funded from the ARPA funds, account #275-20-730-58105-52000. The agreement includes the option to extend the contract for an additional two one-year periods after the 3rd year of the contract. Funding for these optional years will be determined during the future budget process. BACKGROUND Staff anticipates a 25% reduction in time needed to complete budget preparation and review, and hundreds of hours saved to create the final budget document with OpenGov's budgeting software program. Staff also anticipates reduction in time needed to create reports for department heads, quarterly reports, City Council reports and the general public. Contracting with OpenGov for their budgeting solution will allow the public, Council, and city staff to have periodic (external) and real time (internal) results that are available through their transparency platform. The transparency platform includes management dashboards that are customizable to enable analyses of operations and funding needs that will optimize planning and allocation of resources. The budgeting solution also includes the ability to create Capital Improvement Plans, which can be incorporated into the budget document. Additionally, the budgeting solution will be directly integrated with the City's Tyler Incode 10 Financial System to ensure accuracy and minimize staff re -work. Staff has confirmed that the price proposed by OpenGov is below the National Association of State Procurement Officials (NASPO) price list offered by a NASPO ValuePoint ("NASPO") vendor, which is also an authorized reseller of OpenGov. NASPO is a cooperative purchasing program facilitating public procurement solicitations and agreements using a lead -state model. Additionally, for procurement purposes, OpenGov's software platform is the only integrated multi -tenant Software as a Service ("SaaS") solution that can meet and/or exceed the City's desired goals for communications, reporting, and civic engagement, as described in detail under the Product Selection section. LEGAL REVIEW The City Attorney has reviewed this report and the attached agreement with OpenGov, Inc. ALTERNATIVES City Council may decide not to approve this request and direct staff to continue the current manual budget preparation. ATTACHMENTS 1. Service order form and agreement from OpenGov, Inc. CZ)OPENGOV Created On: Order From Expiration: Subscription Start Date: Subscription End Date: Customer: Bill To/Ship To: 1/11/2022 1/31/2022 1/25/2022 1/24/2025 City of Baldwin Park, CA 14403 E Pacific Ave Baldwin Park, California 91706 United States Billing Frequency: Annual Payment Terms: Net Thirty (30) Days OpenGov Inc. PO Box 41340 San Jose, CA 95160 United States Prepared By: Andrew Kercado Email: akercado@opengov.com Contract Term: 36 Months Contact Name: Rose Tam Billing Contact: Rose Tam Email: rtam@baldwinpark.com Email: rtam@baldwinpark.com SOFTWARE SERVICES: Product / Service Start Date End Date Budgeting & Planning Dashboards, Financial Integration, Open Town Hall, Operating 1/25/2022 1/24/2025 & Capital Budgeting Reporting & Analytics, Stories, Transparency, Workforce Planning OpenGov Deployment— One Time Fee Product configuration, setup, and training described in the attached SOW. $42,343.00 Annual Subscription Total: $42,343.00 Welcome to OpenGov! Thanks for using our Software Services. This Order Form is entered into between OpenGov, Inc., with its principal place of business at PO Box 41340, San Jose, CA 95160 ("OpenGov"), and you, the entity identified above ("Customer"), as of the Effective Date. This Order Form includes and incorporates the OperrGov Software Services Agreement ("SSA") executed by the parties and attached, or if no such SSA is executed or attached, the SSA at https://opengov.com/temis-of-service and the applicable Statement of Work ("SOW") incorporated herein in the event Professional Services are purchased. The Order Form, SSA and SOW shall hereafter be referred to as the "Agreement". Unless otherwise specified above, fees for the Software Services and Professional Services shall be due and payable, in advance, on the Effective Date. By signing this Agreement, Customer acknowledges that it has reviewed, and agrees to be legally bound by, the OpenGov Terms and Conditions. Each parry's acceptance of this Agreement is conditional upon the other's acceptance of the terms in the Agreement to the exclusion of all other terms. City of Baldwin Park, CA OpenGov, Inc. Signature: Signature: Name: Name: Title: Date: Title: Date: Professional Services Payment l: $22,385.00 Professional Services Payment 2: $22,385.00 Professional Services Total: $44,770.00 Billing Table - Billing Date Amount Due January 25, 2022 $64,728.00 (Annual Software Services Fee + Professional Services Payment 1) July 1, 2022 $22,385.00 (Professional Services Payment 2) January 25, 2023 $42,343.00 January 25, 2024 $42,343.00 Welcome to OpenGov! Thanks for using our Software Services. This Order Form is entered into between OpenGov, Inc., with its principal place of business at PO Box 41340, San Jose, CA 95160 ("OpenGov"), and you, the entity identified above ("Customer"), as of the Effective Date. This Order Form includes and incorporates the OperrGov Software Services Agreement ("SSA") executed by the parties and attached, or if no such SSA is executed or attached, the SSA at https://opengov.com/temis-of-service and the applicable Statement of Work ("SOW") incorporated herein in the event Professional Services are purchased. The Order Form, SSA and SOW shall hereafter be referred to as the "Agreement". Unless otherwise specified above, fees for the Software Services and Professional Services shall be due and payable, in advance, on the Effective Date. By signing this Agreement, Customer acknowledges that it has reviewed, and agrees to be legally bound by, the OpenGov Terms and Conditions. Each parry's acceptance of this Agreement is conditional upon the other's acceptance of the terms in the Agreement to the exclusion of all other terms. City of Baldwin Park, CA OpenGov, Inc. Signature: Signature: Name: Name: Title: Date: Title: Date: City of Baldwin Park, CA Created by: Adam J. Weems Creation Date: 01/03/2022 Document Number: DD -02224 Version Number: 1 Overview 2 Preamble 2 Methodology 3 Project Initiation 4 Best Practice Review 4 Configuration 4 Validation 4 Deploy 5 Project Completion 5 Project Schedule 5 Roles and Responsibilities 6 Roles and Responsibilities Matrix 6 Governance 8 Regular Communication Components 8 Commitment to Project Direction and Goals 10 Escalation Process 10 Process 10 Escalation Requirements 10 Documentation 11 General Project Commitments 11 Project Scope 12 OpenGov Reporting & Transparency Platform 12 OpenGov Reporting & Transparency Platform Project Deliverables 12 1 III I'll I I � 11 07 Project Tasks 12 Initiate 12 Best Practices 13 Configuration 13 Validation 14 Deploy 14 OpenGov Budgeting & Planning is Budget & Planning Project Deliverables 15 Project Tasks - Budgeting and Planning 15 Initiate is Best Practices 17 Configure 17 Validation 19 Deploy 19 Financial Integrations 20 Financial Integration Deliverables 20 Financial Integration Tasks 20 Initiate 20 Configuration 21 Validation 21 Deploy 22 Acceptance 22 Acceptance Process 22 Acceptance Requirements 23 Change Management 23 This Statement of Work ("SOW") identifies services that OpenGov, Inc. ("OpenGov" or "we") will perform for City of Baldwin Park, CA ("Customer" or "you") pursuant to that order for Professional Services entered into between OpenGov and the Customer ("Order Form") which references the Software Services Agreement or other applicable agreement entered into by the parties (the "Agreement"). • Customer's use of the Professional Services are governed by the Agreement and not this SOW. • Upon execution of the Order Form or other documentation referencing the SOW, this VA III I'll I�' 11 syl. 07 SOW shall be incorporated by reference into the Agreement. • In the event of any inconsistency or conflict between the terms and conditions of this SOW and the Agreement, the terms and conditions of this SOW shall govern with respect to the subject matter of this SOW only. Unless otherwise defined herein, capitalized terms used in this SOW shall have the meaning defined in the Agreement. • This SOW may not be modified or amended except in a written agreement signed by a duly authorized representative of each party. • openGov will be deployed as is, Customer has access to all functionality available in the current release. Initiation. best. Practice Review Valid"on Gas Lire Project Completion. Key ,Activities: Learning and application of gest Key/Activitles� Practices, Hands-on '6WorksPtopv, Admin. Training Key AetivBties: K" ActivitBes. System Key ActivF[les: R not Introductions, project Plan Key Wart Prockicw Document Reyue;bt Conn dquriarlon Review, Ira use Acceptance, Tears tion to review, establish charter Checki4sts, Solution Recommendation Dila Mise, Uses Acceptance Tecung, Customer Success and plan timelines Solution Document Dam Conflr'rrisj( Qn, User Key Work Procfuc'tst: Manager and Techmca@ Training Project Docirnnernalion Support, Feed(aiwk Shiver Key Work: Products. Roles and responsibilities Conf[Vreti:on Key Work Products: Gats:: Key Work Products: Project Overview, Project Plan, r Activities: Applac.alion an(I Soluflon VralidatIon, customcn Acceptance,., Transit on Charter and Schedule Configuration, Initial Grata Migration Review Key Work Products,, Scalotioh ConitgurMiorr, Poet Review, Solution Doc'Umem OpenGov's deployment methodology, often referred to as the OpenGov Way ("OG Way"), delivers on OpenGov's mission to power more effective and accountable governments.'It is an innovative, modern, and iterative approach that leads our customers to successfully deploy our products and help them successfully achieve their vision. The OG Way differentiates itself in the market by its foundation of customer empowerment. We rely on our years of experience working with governments, leading in governments, and leveraging best practices from the public and private sector in order to coach our customers through the change management needed to leverage our best practices and quality software. This methodology requires a degree of focus and engagement to ensure collaboration between both parties to produce the desired results in a timely manner. We look forward to our partnership and can't wait to show you how The OG Way will improve the way you do business and the services you're able to provide to your citizens! 3 III I'll I�' 11 sy. 07 Project Initiation During project initiation, we will introduce project resources, review the products and services purchased, finalize project timelines, and conduct the kickoff meeting. Both OpenGov and Customer are responsible for assigning their Project Managers for the project. We will hold a planning meeting to review all project documents OpenGov has received to date. We'll also provide additional worksheets that need to be included. We'll set-up meetings to finalize the project plan and ensure there is a centralized location for these documents to be stored for collaboration. Lastly, we'll determine the date for the larger kickoff meeting and discuss the agenda for this critical meeting. Best Practice Review • OpenGov will provide your team with access to OG University and OpenGov's Resource Center so that you can start learning. • Provided checklists with samples of data and information that we'll need completed. We will obtain all data and integration information at this time in our standard format. • We will review your agency -specific documents to validate your business requirements. • We will then coach you on our best practices by showing you how our tool works in the most effective manner. • Based on our best practices review, we'll make solution recommendations based on our domain expertise. • We'll align with your team based on our understanding of your operating processes based on technical requirements and product functionality. • We'll review all data and integration requirements. A data map will be mutually agreed upon and signed off on by Customer. • We'll present a solution document to be mutually agreed upon prior to starting the configuration. Configuration • We will set-up the base configuration based on the mutually agreed upon solution document. • We will mutually configure the use cases based on the mutually agreed upon solution document. • We will migrate your data based on our mutually agreed upon data map. Validation • Review the completed work performed during configuration. El III I'll I�' 11 sy. 07 • The appropriate members of the Customer project team will confirm that the solution has been configured correctly based on the solution and data mapping documents by testing the use of the solution. • Training will be provided based on the selected package, or as set forth herein. • Any items that were configured or migrated incorrectly based on the data map and solution document will be tracked via an issue log. We will work with your team to identify deployment critical issues that will be worked out prior to launch. If the item is not included in the mutually agreed upon data map and solution document, a mutually agreed upon change order will be discussed as defined in Section 10 Change Management of this SOW. • The exit criteria for this phase is the sign off by the Customer's Project Manager of the configuration based on the mutually agreed upon solution and data map as defined in Section 9 Acceptance of this SOW. • The solution is usable by Customer. Project Completion • Customer is sent a project acceptance form to sign as defined in Section 9 Acceptance of this SOW. • Customer will be asked to respond to a brief survey to provide feedback about the experience. • Customer is introduced to Customer Support and educated on how to engage with customer support based on Customer's procured package. OpenGov will schedule resources for this project upon signature of the order form. Unless specifically noted, the OpenGov assigned project manager (as identified below or such alternate designated by OpenGov, the "OpenGov Project Manager") will work with Customer Project Manager to develop the project schedule for all requested deliverables under this SOW. OpenGov reserves the right to adjust the schedule based on the availability of OpenGov resources and/or Customer resources, and the timeliness of deliverables provided by the Customer. 5 III I'll I�' 11 sy. 07 9041 rz i` rMPTI =4 i n RUM Executive Sponsor Responsible for ensuring alignment on project value proposition ("ES") and vision. Escalation point for Customer Executive Sponsor to mitigate any risks that the project team cannot resolve. Executive Sponsor attends monthly (or other frequency) executive meetings to review deployment status, documented issue list, status and closure summary. Project Manager Responsible for the delivery of the professional services based ("PM") upon the agreed upon contract and SOW within the budgeted hours and timeframe. Ensures the project is properly forecasted, assigns tasks/resources, and tracks toward project completion. Holds executive steering committee meetings and/or quarterly business reviews as appropriate to ensure project issues are properly escalated and success is achieved. Facilitates the transition to support. Analyst ("IA") Responsible for helping Customer configure OpenGov's product suites as assigned. The Analyst is the primary consultant, guiding Customer through configuration working sessions to put together successful workflows. Subject Matter OpenGov Subject Matter Experts ("SMEs") will engage in Expert ("SME") strategy, design, and execution discussions internally and with Customer during the deployment. The SME has a specific area of expertise, and depending on the scope of the project more than one SME may engage. The SME will not be on all working sessions, but will be involved per the direction of the OpenGov Project Manager. Integration Engineer Responsible for migrations, conversions, and integrations as ("IE") assigned. Responsible for providing clear direction on specifications to ensure proper delivery of migration, conversions, and integrations. Clear data mapping and data validation to be provided with customer sign -offs obtained by the OpenGov Project Manager. Account Executive The Account Executive is responsible for the sales cycle. Aligning III I'll I�' 11 sy. 07 ("AE") on program vision, value proposition, and contract terms. The Account Executive will facilitate project kickoff along with the OpenGov Project Manager. The Account Executive will be engaged with the customer throughout theirjourney with OpenGov, post -deployment and beyond. Customer Manager The Customer Manager ("CM") is the primary customer ("CM") relationship holder post -Deploy. The "Air Traffic Controller" or "Quarterback" of OpenGov resources with focus on long term success of Customer's partnership with OpenGov. The CM will engage with Customer to discuss adoption strategy and conduct periodic reviews to ensure Customer's key stakeholders understand all OpenGov offerings and how they align to key Customer priorities. The CM will be introduced at deployment kick-off, but will not be an active participant in deployment working sessions. As the deployment approaches closure, the CM's engagement will ramp -up, and the OpenGov Project Manager to CM meeting with Customer will occur prior to Project Completion. Budget Owner ("BO") The Customer Budget Owner commits the funds to the project deployment, assesses the value to the cost (R01), and approves changes orders. In some cases, the Budget Owner and Executive Sponsor are the same person. Executive Sponsor Responsible for ensuring Customer team is aligned to core ("ES") project value proposition and goals. Able to intervene if the project goes off track, and has ability to make decisions on timeline and budget when decisions are stalled. The Executive Sponsor is not expected to regularly attend deployment working sessions. Executive Sponsors, attend monthly (or other frequency) executive meetings to review deployment status, documented issue list, status and closure summary. Project Manager Serves as the primary contact for OpenGov Project Initiation, ("PM") Best Practice Review, Configuration, Validation, Deploy, Project Completion. Coordinates meetings and schedules. Controls communication between the Customer and OpenGov project teams. Project Lead ("PL") Is an internal SME in the functional area of deployment. Attends working sessions, trainings, and responsible for reviewing III I'll I�' 11 sy. 07 Project Governance provides the foundation and framework to manage deployments by assessing progress and addressing questions and challenges during the course of deployment. OpenGov follows three guiding principles for governance to maximize the deployment value with our customers: • Regular communication aligned to the agreed upon project plan and timing will occur. OpenGov expects our customers to raise questions or concerns as soon as they arise. OpenGov will do the same, as we can only address items when known. • Executive involvement is expected from both OpenGov and Customer. Not only may Executives be called upon to clarify expectations and/or confusion, but also to steer strategic items to maximize the value through the deployment. • Commitment to the direction outlined in this SOW and critical assessment change orders to ensure they drive value. configurations. Primary OpenGov counterpart will be the Analyst. Data and Responsible for mapping out data infrastructure and validating SystemsL.ead ("DSU") migration, conversion, integration requirements. Someone who is able to connect OpenGov team with any of Customer's third -party data sources and vendors as needed to fulfill SOW requirements. Project Governance provides the foundation and framework to manage deployments by assessing progress and addressing questions and challenges during the course of deployment. OpenGov follows three guiding principles for governance to maximize the deployment value with our customers: • Regular communication aligned to the agreed upon project plan and timing will occur. OpenGov expects our customers to raise questions or concerns as soon as they arise. OpenGov will do the same, as we can only address items when known. • Executive involvement is expected from both OpenGov and Customer. Not only may Executives be called upon to clarify expectations and/or confusion, but also to steer strategic items to maximize the value through the deployment. • Commitment to the direction outlined in this SOW and critical assessment change orders to ensure they drive value. III I'll I I � 11 07 Statement Bi -Annually Review of PM, ES, PM, BO. Committee milestones per AE, CM ES commercial agreement, review budget and fiscal matters. Discuss strategic direction from deployment, alignment of OpenGov with Customer's 3 -year roadmap, evaluate potential shift in strategy and impact to relationship Executive Sponsor Meeting Monthly/ Discuss PM, ES, PM, ES, Bi -Monthly deployment: plus plus - Strategic others as others as impacts: timing, necessary necessary scope, process - Value prop changes, confusion - Project specific: items that need guidance, support and/or clarity Weekly Deployment Updates Weekly Summary of Project Project project actions Team + Team + against project ES(s) ES(s) plan. Risks and achievements highlighted in addition to asks of leadership. III I'll I�' 11 sy. 07 • i� i� i i i This SOW is the direction agreed upon by Customer and OpenGov. Transparency of the plan is paramount for our Customers to attain the value the SOW or any subsequent change order outlines. Should direction of the deployment become disconnected, OpenGov and Customer Project Managers will outline the gaps as they understand them and communicate the gaps to their respective Executive Sponsor(s) (or Project Teams) for discussion and resolution. The communication path for this engagement will be outlined in the kick off meeting, documenting both phone numbers and email. The general path is: OpenGov Project Manager --, Professional Services Sr. Manager / SVP --+ Executive Sponsor The purpose of this section is to define the escalation process, should it be needed, to support closing issues that are raised, discussed to move forward with the deployment. OpenGov and Customer agree to raise concerns and follow the escalation process, resource responsibility, and documentation. • Identification of an issue impeding deployment progress, outcome or capturing the value proposition, that is not acceptable. • Customer or OpenGov Project Manager summarizes the problem statement and impasse. • Customer and OpenGov Project Managers will outline solution, acceptance or schedule Executive review in accordance with SLA as defined in Section 7 General Project Assumptions. • Resolution will be documented and signed off following Executive review in accordance with SLA as defined in Section 7 General Project Assumptions. • OpenGov and Customer Project Managers will summarize the impasse and recommendation to present at scheduled or ad hoc executive meetings. Unless otherwise noted in this SOW, Customer Project Manager can approve how hours are used, but not where funding is required. 10 III I'll I�' 11 sy. 07 • Executive Sponsors attend monthly (or other frequency) executive meetings to review deployment status, documented issue list, status, and closure summary. • Steering Committees, where applicable, will be the arbitrator to direction and issue closure. Unless otherwise noted in this SOW, the Customer Executive Sponsor must approve change orders that result in additional cost. • Customer or OpenGov Subject Matter Experts may be requested to provide input to the issue and assist in closure. Both Customer and OpenGov will make best effort to enable those Subject Matter Experts to be available and participate. 6.3. Documentation • Issue Escalation: Problem Statement with clear impact to the deployment and/or engagement. • Acceptance Document: Which will include any change order(s) or other process adjustments required and summary of the resolution. • Notes from Project Meetings, Executive Reviews, and Steering Committee meetings, as appropriate. III,,, ,I I III! 111pilliplill qJ111111pliq i� 1111!�""1111 OpenGov is excited to work with Customer on the implementation of our OpenGov ERP Cloud. In order to ensure we are able to meet the project timeline and ensure Customer is successful in this implementation, OpenGov asks that Customer abide by the General Assumptions detailed in this SOW. • This SOW is limited to the Implementation of the OpenGov Cloud as defined in the Project Scope. Any additional services or support will be considered out of scope. • Customer will commit and provide access to all necessary stakeholders and subject matter experts, and other key parties whose roles are defined in Section 4.1, necessary to the successful implementation of the OpenGov ERP Cloud as defined in this SOW. • Customer is responsible for internal change management associated with the purchase of new software. • Response Protocol o OpenGov and Customer commit to responding to inquiries, updates, or any other project -related matters in no more than 10 business days throughout the course of this project. If Customer is delayed in its response, Customer acknowledges that: a) the delay may impact the project schedule; and b) any fees for Professional Services due to OpenGov after such delay shall become due and OpenGov may invoice Customer for such prepayment. 11 III I'll I�' 11 sy. 07 o As set forth in Section 6.1(e) of the Agreement, if extended delays in Customer responsiveness are encountered, OpenGov may opt to put the project into an "On Hold" status, which includes causing OpenGov to stop or cause to be stopped the Professional Services to be provided to the Customer, until the Customer has fulfilled its obligations set forth in the On Hold Notice as described in the Agreement. o The Professional Services will be provided during regular business hours (8am to 6pm Pacific Time) Monday through Friday (holidays excluded). • SOW Expiration: o This SOW is valid for up to 90 days from the Creation Date, or as agreed to in writing by OpenGov and Customer. OpenGov Reporting & TransparencyPlatform 81-1. OpenGov Reporting & 711 ransparency Platform PnoJect Defiverables OpenGov Cloud based Reporting & Transparency Platform that includes: Reporting & • Stories Transparency . Open Town Hall Platform • Reporting Dashboards Transparency Portal 8.1.2. ProjectIlisks The tasks listed below are required for OpenGov and Customer to successfully complete the OpenGov Reporting & Transparency Platform implementation. Provisioning OpenGov will provision Customer's OpenGov entity and verify Customer R&T Platform has access to all purchased modules. 12 III I'll I�' 11 sy. 07 OpenGov University Platform Training OpenGov will provide access to OpenGov University online training courses intended to teach users on the basics of the Reporting & Transparency Platform. Stories and OpenGov will build out an example of a Story: Open Town • One standard story based on available templates in OpenGov. Hall Examples OpenGov will build out an example of a topic in Open Town Hall. Initial Data OpenGov will upload any applicable datasets to the OpenGov Platform. Migration • Base Budget File Solution • Historical Budget and Transactions Files, including beginning Document balances • Budget Reference Year data files OpenGov will accept flat files such as CSV, Text, and/or Excel { t."Lr,.2,2, tiro, .{1n Practices I Chart of OpenGov will review and give feedback on Customer's general ledger Icons chart of accounts OpenGov will provide a functional build of the proposed OpenGov Chart of Accounts, and gain sign off on acceptance from Customer. OpenGov will configure OpenGov Chart of Accounts in OpenGov system OpenGov OpenGov will: Reports I • Setup 3 OpenGov reports (Annual, Budget to Actuals, and 13 Overview of OpenGov assesses and identifies how best to configure and map data Best Practice to ensure success based on materials provided by Customer. Stories and The Implementation Analyst will conduct a review of the examples Open Town created. Hall Review Solution OpenGov will present a solution document to be mutually agreed upon Document prior to beginning configuration. I Chart of OpenGov will review and give feedback on Customer's general ledger Icons chart of accounts OpenGov will provide a functional build of the proposed OpenGov Chart of Accounts, and gain sign off on acceptance from Customer. OpenGov will configure OpenGov Chart of Accounts in OpenGov system OpenGov OpenGov will: Reports I • Setup 3 OpenGov reports (Annual, Budget to Actuals, and 13 M* Configure 3 departmental dashboards with up to 3 tiles each 14 ... ..... ......... ............ C Chart of 7Accouofts, Once built in OpenGov system, Customer will validate and sign off of cco transformed Chart of Accounts Data Customer will validate and sign off on the datasets uploaded as part of the implementation. 14 .................. OpenGov will review configured story and train Customer on how to: • Create new stories • Update/Maintain current stories • Publish internally and externally Training Open OpenGov will present configured Open Town Hall site and theme. Town Hall OpenGov will train Customer on Open Town Hall functionality Training OpenGov will review configured OpenGov reports. OpenGov OpenGov will train Customer on report: Reports e Configuration • Update/Maintenance • Publishing internally and externally Training OpenGov will review configured Dashboards Dashboards OpenGov will train Customer on Dashboard: • Configuration • Update/Maintenance • Publishing internally and externally Platform OpenGov will review configured COA and uploaded data. Training OpenGov will train Customer on Platform maintenance:: • Users • Uploading data 14 III I'll I I � 11 07 Sign Off Customer will sign off that they have: • Configured Story • Configured Open Town Hall • Configured OpenGov reports • Configured Dashboard • Been trained on Stories, Open Town Hall, OpenGov reports, Dashboards 8.2. • Budgeting & Planning 8.21. Budget & Plar),ming Project Defiverables OpenGov Budgeting & Planning Suite, includes: Budgeting & • Operating Budget Planning Suite • Workforce Planning • Capital Improvement Project Budgeting • Online Budget Book • Budget Reporting 8.2.2. Proiect Tasks - Budgeting and Planning The tasks and responsibilities listed below are required for OpenGov and Customer to successfully complete the OpenGov Budgeting and Planning Suite implementation. 11, ri, ii t ii, ate Documentation Customer to provide OpenGov: ocu Cus uc Receipt 7*Budget export • Examples of the documentation currently provided to department, • Budget schedule, • Management budget reports example OpenGov During the initial phase, OpenGov will provide system training to University administrators. Budget Training will include: Training • How to create 0 a budget 15 III I'll I�' 11 sy. 07 16 o a proposal o a worksheet o add a line item o reselect line items o submit a budget • Reporting overview • Stories overview • Open Town Hall overview • Workforce Planning Overview Budget and OpenGov will build out examples of best practices for budgeting Workforce solutions: Solution Examples Operating • 2 budget instances in OpenGov • 2 proposals for each budget instance (Traditional and OpenGov) • 3 budget reports o Operating Budget Development o Operating Budget Details o Operating Budget Categories • 1 budget story for review Capital • 1 budget instances in OpenGov • 2 proposals • 3 budget reports o Capital Budget Development o Capital Budget Details o Capital Budget Categories • 1 capital story for review Workforce Planning Shell • 4 Standard cost elements o Wages o Insurance o Retirement o Taxes Online Budget OpenGov will build out: Book Examples • Look and feel of Online Budget Book • Best practice templates for: o Table of Contents o Budget message o Introduction o Revenue and Expenditure Assumptions o Budget Summary 16 III I'll I�' 11 sy. 07 o Departmental Information o Debt Base BudgetI OpenGov will configure and upload Customer's base budget file into File OpenGov. Budget I Based on the Review and Confirmation phase OpenGov OpenGov will Configuration set up Customer's preferred budget format: Operating • 1 Budget instance 2 Proposals (Department) • Corresponding worksheets (single, fund, division, or function) 1 standard budget Story template Capital 1 Budget instance 2 Proposals (Department or Project) • Corresponding worksheets (single, fund, division, or function) 1 standard capital Story template Based on the review of the Workforce Planning Shell and with the 17 Overview of OpenGov assesses and identifies how best to configure and map data Best Practice to ensure success based on materials provided by Customer. Budget and The Implementation Analyst will conduct a review of the examples Workforce created and work with the customer to confirm a budget format on Solution which to move forward. Online Budget The Implementation Analyst will conduct review of Online Budget Book Book Solution templates and work with Customer to confirm format and approach. Solution OpenGov will present a solution document to be mutually agreed upon Document prior to beginning configuration. Base BudgetI OpenGov will configure and upload Customer's base budget file into File OpenGov. Budget I Based on the Review and Confirmation phase OpenGov OpenGov will Configuration set up Customer's preferred budget format: Operating • 1 Budget instance 2 Proposals (Department) • Corresponding worksheets (single, fund, division, or function) 1 standard budget Story template Capital 1 Budget instance 2 Proposals (Department or Project) • Corresponding worksheets (single, fund, division, or function) 1 standard capital Story template Based on the review of the Workforce Planning Shell and with the 17 III I'll I�' 11 sy. 07 guidance of the Implementation Analyst, Customer will: • Buildout remaining cost elements • Populate position template • Validate Workforce calculation Budget OpenGov will hold working sessions between the Implementation Configuration Analyst and Customer for the purpose of validating, reviewing, and Working iterating upon draft budget instances. Session will focus on: Sessions • Set up • Structure • Workflow • Useraccess Administrator OpenGov will provide 1, 60 -Minute training sessions to enable Budget Customer's Budget Administrators to manage and maintain their Management OpenGov budgets including: Training • User access • Approval workflow • Cloning • Phases • Proposal status Dataset and OpenGov will set up 1 export and dataset view to enable budget reports View Configuration Budget OpenGov will set up 6 budget reports to include: Report(s) Operating • Operating Budget Milestones • Operating Budget Development • Operating Budget Details • Operating Budget Categories Capital • Capital Budget Development • Capital Budget Details • Capital Budget Categories • Capital Plan Report Budget OpenGov will provide 1, 60 -Minute training sessions to enable Exports and Customer to own, manage and maintain their OpenGov Budget Data Reporting and Reports including: Training • Exports • Dataset views III I'll I�' 11 sy. 07 Validation of Configured Budgets Internal Budget User Training Sign Off L The OpenGov Project Manager and Analyst will confirm with Customer's Project Lead that all budget proposals are configured properly based on the agreed upon format. r t t£ . s >�.t�., , k i p h, is . OpenGov will provide 1, 60 -Minute training sessions to enable Customer's internal users to understand budgeting requirements. Customer will provide written sign off that all Budgets and reports have been configured based on agreed upon formats. 19 • Reports Online Budget OpenGov will setup 3 OpenGov standard Online Budget Book templates Book chosen from examples defined above, including 1 completed story from Configuration 1 template and Training . Administrator training Session o One 60 -Minute session for training: ■ Using and Copying Templates ■ How Datasets and Reports work in Stories ■ How the Online Budget Book works with Transparency Portal ■ Preparing for updating and ongoing use • OpenGov will provide working sessions for OpenGov to consult with Customer on Online Budget Book, scheduled as needed. (Not to exceed more than 10 sessions unless agreed upon by openGov Project Manager and Customer.) Customer administrators will set up additional project story shells and corresponding project users, and admins/users will add content Validation of Configured Budgets Internal Budget User Training Sign Off L The OpenGov Project Manager and Analyst will confirm with Customer's Project Lead that all budget proposals are configured properly based on the agreed upon format. r t t£ . s >�.t�., , k i p h, is . OpenGov will provide 1, 60 -Minute training sessions to enable Customer's internal users to understand budgeting requirements. Customer will provide written sign off that all Budgets and reports have been configured based on agreed upon formats. 19 III I'll I I � 11 07 8.3. Financial Integrations 8.3. 1. Financial Integration Defiverables Financial I OpenGov will work with Customer's IT Staff and Project Team to setup a Integration one way data integration from Incode 10 to OpenGov 8.3.2. Financial IntegrationTaisks The tasks listed below are required for OpenGov and Customer to successfully complete the Financial Integrations with OpenGov. 8 ,, .32,,`,1,',,- r, i i ti a t e Solution OpenGov will review the proposed solution with Customer Review • Functionalities to be Integrated • Actuals (Revenue and Expenses) • Budget • Integration Approach • Database Connect/ Agent Install • SFTP (File Transfer) • OpenGov Assumes: • The data will be linked to the Customer's COA. • Integration is unidirectional from the Customer's accounting software into OpenGov. Data Files Customer will provide the data in the required format associated with [SFTP] the functionalities * Data Files for Historical Years 0 Data Files for Current Year e Automate the file transfers into the OpenGov SFTP location Data Analysis OpenGov will perform the data analysis * To align with the required functionalities 9 To align with the COA 20 ���� ~���.�~ ����w�a��o� Integration {)penGOvwill perform the following Setup w Installation OfAgent (Database Integrations) w Database View Deployment (Database Integrations) w SFTPSetup (SFTPData Migrations) w Sample File FO[rDOd(SFTP Data Migrations) | w Op8nGOv/\SSun08S: o [}V8DA0Vwill require assistance f[0D1Customer t0 understand source system specific CUSLOO1iz@ti0DSand configurations when building the data extract. When (]peDGOviSnot able tOaccess O[extract data 8sper requirements, Customer should provide the data files iD CSV format into [)peDG0VFTP Location. o When the source accounting software iShosted bv8third party vendor OObehalf OfCustomer, Customer i5 responsible for brokering (}p8DG0V\saccess tO Customer's data residing 8tthe vendor's premises iO accordance with [)peOGOv's data formatting r8qUir0Dl8DtS. {)penGOvwill perform the Configuration tO and Testing w Extract, Transform (when required) and load the data w Build Reports for the required functionalities • Initial validation of data DataVaKidation [)panGovteam towork with Customer to I w Validate the historical data w Validate the current year data w OpgnGov/\SSurneS: o Customer will provide data t0validate against (PDF EXpOrt).Data should be received prior tothe start of the integration. 21 o OpenGov will perform the validation for data accuracy for the Integration, working jointly with Customer team to approve the Financial Integration data. MEE= De7ployme! OpenGov will perform the Configuration to pi Y and Wrmap Up * Schedule the current year data load • Train the administrators • Monitor the data load Sign Off Customer will complete OpenGov-provided sign off document acknowledging • Accuracy of the data for historical years and current year associated with the functionalities • Accuracy Reports associated with the functionalities • Adequately trained on the Integration Functionalities AU De|kxe[8b|eS require 8CCeDt8O0e from the CUSLOrOe[ Project Manager(s) following the COOlp|etiOO of Deliverables and UpOO Project Closure. CUStOD1e[ is responsible for CODdUCLiOg any 8ddi1iOO@| review or testing Of such Deliverable pursuant to any applicable [DUtU8||y agreed UpOD 8CC8Dt8000 criteria agreed UpOD by the parties for such Deliverable. Upon completion 0fthese phases, the OpeOG0VProject M8O8ge[ShO||DOtifytheCUSt0Dler Project Manager(s) and provide the necessary documents for review and sign off. The following process will be used for accepting or acknowledging Deliverables and Project C|OSUne: w OpeDG0Y shall submit the COrDpl8fed Deliverables to Customer to review O[test against the applicable acceptance criteria. Customer shall notify ()peDGOVpromptly Of its 8CC8Dt8DCe or rejection in 8CCORd@DCS with the agreed UpOD 8CCeDt8DC8 criteria. w Customer must accept all Deliverables that meet the applicable acceptance criteria. [}peDG0V Project Manager will provide the CUSt0[Ve[ Project Manager with the 22 III I'll I�' 11 sy. 07 OpenGov Acceptance form to sign off on the Deliverable and project. Once all Deliverables required to meet a particular phase have been accepted or are deemed accepted, the phase shall be deemed complete. • Upon completion of the phase or project, OpenGov allows Customer 10 business days to communicate that the particular Deliverable(s) does not meet Customer's requirements. Failure to communicate that the particular Deliverable(s) does not meet Customer's requirements will be deemed as acceptance and any further work provided to remedy Customer's complaint might incur additional cost. • Customer shall provide to OpenGov a written notice detailing the reasons for rejection and the nature of the failure to meet the acceptance criteria. OpenGov shall make best effort to revise the non -conforming Deliverable(s) to meet the acceptance criteria and re -submit it to Customer for further review and testing. • If the acceptance form is not received in accordance with Section 7 General Project Assumptions, the project phase and/or project will be considered accepted and automatically closed. • All acceptance milestones and associated review periods will be tracked on the project plan. • The Customer Project Manager will have decision authority to approve/reject all project Deliverables, Phase Acceptance and Project Acceptance. • Any open issues shall receive a response in accordance with Section 7 General Assumptions of this SOW following the Validation Acceptance review, or as mutually agreed upon between the parties, for resolution prior to advancing on in the project. • Both OpenGov and Customer recognize that failure to complete tasks and respond to open issues may have a negative impact on the project. • For any tasks not yet complete, OpenGov and/or Customer will provide sufficient resources to expedite completion of tasks to prevent negatively impacting the project. This SOW and related efforts are based on the information provided and gathered by OpenGov. Customer acknowledges that changes to the scope may require additional effort or time, resulting in additional cost. Any change to scope must be agreed to in writing or email, by both Customer and OpenGov, and documented as such via a: 23 III I'll I�' 11 sy. 07 Change Order -Work that is added to or deleted from the original scope of this SOW. Depending on the magnitude of the change, it may or may not alter the original contract amount or completion date and be paid for by Customer. Changes might include: o Timeline for completion o Sign off process o Cost of change and Invoice timing o Signed by OpenGov and Customer Executives approving funds. Change documentation will be mutually agreed upon as defined in Section 7 General Assumptions of this SOW. Should that not occur, the change will be added to the next Executive Sponsor agenda for closure. Example of changes that might arise during a deployment: • Amending the SOW to correct an error. • Extension of work as the complexity identified exceeds what was expected by Customer or OpenGov. • Change in type of OpenGov resources to support the SOW. 24 Lei This Software Services Agreement(this .aDelaware corporation with aprincipal place ofbusiness at Crown pmnGmv^)and the customer listed on the signature block below ("Customer"), as of the date of last signature below (the "Effective Date"). This Agreement sets forth the terms under which Customer will be permitted to use OpenGov's hosted software services. 1. DEFINITIONS "Customer Data" means data that is provided by Customer to {}penGov pursuant bothis Agreement (for examp|e, by email or through Customer's software systems of record). Customer Data shall not include any confidential personally identifiable information. "Documentation"means the documentation for the Software Services at the Customer Resource Center page found athttpo:8hpengov.zendoak.00m. "Feedback" means nuggeetione, onmmento, impnnvemento, ideea, orother feedback or materials regarding the Software Services provided by Customer to OpenGov, including feedback provided through online developer community forums. "Initial Term" means the initial license term specified in number of years on the Order Form, commencing on the Effective Date. "IntellectualRights" means all intellectual property rights including all paot, pneaent, and future rights associated with works of authorship, including exclusive exploitation righta, onpyrighto, and moral righte, trademark and trade name rights and similar righto, trade secret righto, patent righte, and any other proprietary rights in intellectual property ofevery kind and nature. "Order Form ' means OpenGov'a Software Services order form that: (a) specifies the Software Services provided byOpenGov; (b) references this Agreement; and (o) is signed by authorized representatives of both parties. "Renewal Term" means each additional renewal period for which this Agreement is extended pursuant to Section 7.2. 2. SOFTWARE SERVICES, SUPPORT AND PROFESSIONAL SERVICES 2.1 Software Services. Subject to the terms and conditions of this Agneement. OpenGovwi|| use commercially reasonable efforts to perform the software services identified in the applicable Order Form entered into by OpenGov and Customer ("Software San/!oma''). 2.2 Support & Service Levels.Cuetomeroupportiaavai|ab|ebyemai|hneuppnrt@opengov.onmorbyuuingthe chat messaging functionality of the Software Servioen, both of which are available during {}penGm/n standard business hours. Customer may report issues any time. Hnwever. DpenGovvvi|| address issues during business hours. OpenGov will provide support for the Software Services in accordance with the Support and Software Service Levels found at . as long as Customer is entitled to receive support under the applicable Order Form and this Agreement. 2.3 Professional Services. (a) If OpenGov or its authorized independent contractors provides professional services to Customer, such as implementation services, then these professional services will be described in a statement of work ("SOW") agreed tobvthe parties (the "Professional San/ioma^). Unless otherwise specified inthe SOW, any pre -paid Professional Services Fees must be utilized within one (1) year from the Effective Date. Any unused pre -paid Professional Services Fees shall beforfeited. 8d Unless the SOW provides otherwiee, all reasonable travel axpenaoa, pre -approved by Customer and Rev. 2018.01210428 include cost nfcoach airfare travel round trip from the individual's location to Customer's location, reasonable hotel accommodations, ground transportation and meals. 3' RESTRICTIONS AND RESPONSIBILITIES 3.1 Restrictions. Customer may not use the Software Services in any manner or for any purpose other than as expressly permitted by the Agreement. Customer shall not, and shall not permit orenable any third party to: (a) use or access any of the Software Sen/imaa to build a competitive product or service; (b) modify, dioaaaemb|e, deonmpi|e, reverse engineer or otherwise make any derivative use of the Software Services (except to the extent applicable |a=e specifically prohibit such restriction); (o) eeU. license, rent, |eaoe, aaoign, dintribute, diop|my, hoat, diodooe, outoouroe, copy orotherwise commercially exploit the Software Services; (d) perform or disclose any benchmarking or performance testing of the Software Services; (e) remove any proprietary notices included with the Software Services; (f) use the Software Services in violation of applicable law; or (g) transfer any confidential personally identifiable information to OpenGov or the Software Services platform. 3.2 Responsibilities. Customer shall be responsible for obtaining and maintaining computers and third party software systems of record (such as Customer's ERP systems) needed to connect to, access or otherwise use the Software Services. Customer also shall be responsible for: (a) ensuring that such equipment is compatible with the Software Services, (b) maintaining the security of such equipment, user accounts, passwords and files, and (o) all uses ofCustomer user accounts byany party other than {}penGov. 4- INTELLECTUAL PROPERTY RIGHTG'. LICENSE GRANTS-, ACCESS T0CUSTOMER DATA 4.1 Software Services. OpenGov retains all hght, tit|e, and interest in the Software Services and all Intellectual Property Rights in the Software Services. The look and feel of the Software Servinea, including any custom fonta, graphics and button icons, are the property of OpenGov and Customer may not copy, imitate, or use them, in whole or in pod. without DpenGov'e prior written consent. Subject to Customer's obligations under this /\gneement. OpenGnv hereby grants tn Customer non-exclusive, royalty -free license during the Term to use the Software Services. 4.2 Customer Data. Customer retains all right. Ude, and interest inthe Customer Data and all Intellectual Property Rights therein. Customer hereby grants to OpenGov a non-exclusive, royalty -free license to, and permit its partners (which include, without limitation the hosting providers of the Software Services) to, use, atnne, edit and reformat the Customer Data, and to use Customer Data for purposes of sales, markeUng, business deve|npment, product enhancement, customer service, orfor analyzing such data and publicly disclosing such analysis (^Vna|8hta''). provided that in all such uses Customer Data is rendered anonymous such that Customer is no longer identifiable. 4.3 Access to Customer Data. Customer may download the Customer Data from the Software Services at any time during the Term, other than during routine software maintenance periods. OpenGov has no obligation to return Customer Data hoCustomer. 4.4 Feedback. Customer hereby grants to OpenGov a non-exo|uaive, rnya|tv-free, irrevooab|e, perpetual, worldwide license to use and incorporate into the Software Services and Documentation Customer's Feedback. OpenGnvvvi|| exclusively own any improvements or modifications to the Software Services and Documentation based on or derived from any ofCustomer's Feedback including all Intellectual Property Rights in and to the improvements and modifications. 5. CONFIDENTIALITY 5.1 Each party (the "Receiving Party") agrees not to disclose any Confidential Information of the other party (the "Disclosing Party") without the Disclosing Party's prior written consent, except as provided below. The Receiving Party further agrees: (a) to use and dioo|oea the Confidential Information only in connection with this Agreement; and (b) to protect such Confidential Information using the measures that Receiving Party employs with respect to its own Confidential Information of a similar nature, but in no event with less than reasonable care. Notwithstanding the above. the Receiving Party may disclose Confidential Information to the extent required by law orcourt order, provided that prior written notice of such required disclosure and an opportunity to oppose or limit disclosure is given tothe Disclosing party. Rev. 2018.01210428 5.2 "Confidential Information" means all confidential buoineae, technical, and financial information of the disclosing party that is marked an "Confidential" or an equivalent designation or that should reasonably be understood to be confidential given the nature of the information and/or the circumstances surrounding the dioo|noune (including the terms of the applicable Software Agreement). Open(Sov'u Confidential Information includes, without limitation, the software underlying the Software Services and all Documentation. 5.3 Notwithstanding the foregoing, "Confidential Information" does not include: (a) "Public Data," which is data that the Customer has previously released to the public, would be required to release to the public, upon request, according toapplicable federal, ataba, or local public records |avvo, orCustomer requests DpenGovmake available tothe public inconjunction withtheSoftwaneSen/imaa. Confidential Information does not include (b)information that has become publicly known through no breach by the receiving party; (c) information that was rightfully received by the Receiving Party from a third party without restriction on use or disclosure; or (d) information independently developed bythe Receiving Party without access tothe Disclosing Party's Confidential Information. 6. PAYMENT OF FEES (a) Fees. The fees for the Software Services for the Initial Term and any Renewal Term ("Software Services Fees") and the fees for Professional Services ("Professional Services Fees") are set forth in the applicable Order Form. Software Services Fees and Professional Services Fees shall hereafter be referred to as "Fees". Except to the extent otherwise expressly stated in this Agreement or in an Order Form, (i) all obligations to pay Fees are non- cancelable and all payments are non-refundable, (ii) Customer must pay all Fees due under all Order Forms and SOW within thirty (30) days after Customer receives each invoice (invoices are deemed received when OpenGov ennai|nthem hn Customer's designated billing contact); (iii) the Software Service Fee shall bedue annually in advance, and (iv) Customer must make all payments without setoffs, withholdings or deductions of any kind. (b) Annual Software Maintenance Price Admustmen . OpenGov shall increase the Fees payable for the Software Services starting the third Renewal Term byb% each year ofthe Renewal Term. (o) Invoicing and Payment. {}penGovwi|| invoice the Customer according to the Billing Frequency listed on the Order Form. Customer shall pay all invoices according to the Payment Terms listed on the Order Form. (d) Travel Expenses. Unless the SDVV provides othenwoe. DpenGov will invoice Customer for travel expenneo, pre -approved by the Customer, incurred in connection with each SOW as they are incurred. Customer shall pay all such valid invoices within thirty (30) days ofreceipt ofinvoice. Each invoice shall include receipts for the travel expenses listed onthe invoice. Customer Delays: On Hold Fee. (e) i On Hold Notice. Excluding delays caused by Force Majeure as described in Section 10.5. if OpenGov determines that Customer's personnel or contractors are not completing Customer's responsibilities described in the applicable SOW timely oraccurately, DpenGovohaU ppompt|y, but in noevent more than thirty (30) days from the date of such determination deliver to Customer a notice (an "On Hold Notice") that (A) designates the Professional Services to be provided to the Customer as "On Hold", (B) detail Customer's obligations and responsibilities necessary for OpenGov to continue performing the Professional Services, and (C) specify the Customer shall be invoiced for lost time in production (e.g. delayed or lost revenue resulting from rescheduling work on other projects, delay in receiving milestone payments from Cuotnmer, equipment, hosting providers and human resources idle) for afee equal to10Y6ofthe first year Software Service Fee (the UL Effects of On Hold Notice. Upon issuing anOnHold Notice, OpenGovshall be entitled, without penalty, to (A) reallocate resources otherwise reserved for the performance of theprofessiona|Servi/es.and (B) stop or caused to be stopped the Professional Services to be provided to the Customer until the Customer has fulfilled its obligations as set forth in the On Hold Notice. OpenGov shall remove the "On Hold" status, only upon Customer's fulfillment of its obligations set out in the On Hold Notice, including payment of the On Hold Rev. 2018.01210428 Fee. Upon Customer's fulfillment of its obligations in the On Hold Notice, OpenGov may,inits sole discretion, extend the timeline tocomplete certain Professional Services uptosix (8)weeks, depending onthe availability ofqualified team resources ({}penGovcannot guarantee that these team resources will bethe same aethose who were working onthe project phortoitbeingp|aoedOnHn|d).OpenGovahaUbearnn|iabi|ih/orothanmiae be responsible for delays in the provision of the Professional Services occasioned by Customer's failure to complete Customer's responsibilities or adhere to a Customer schedule which were brought to the attention of the Customer on a timely basis, unless such delays result, directly or indirectly from the failure of OpenGov or its authorized independent contractors to perform the Professional Services in accordance with this Agreement orapplicable S{}VV. 6.2 KCustomer fails hnmake any payments required under any Order Form or SOW, then in addition to any other rights OpenGov may have under this Agreement or applicable law, (a) Customer will owe late interest penalty of 1.5% of the outstanding balance per month, or the maximum rate permitted by law, whichever is lower and (b) If Customer's account remains delinquent (with respect to payment of valid invoice) for thirty (30) days after receipt of delinquency notice from DpenGov, which may be provided via email to Customer's designated billing contact, (]penGov may temporarily suspend Customer's access tothe Software Service for upto ninety (90) days to pursue good faith negotiations before pursuing termination in accordance with Section 7. Customer will continue to incur and owe all applicable Fees irrespective of any such Service suspension based onsuch Customer delinquency. 6.3 Taxes. All Fees under this Agreement are exclusive ofany applicable sales, va|ue-added.use orother taxes ("Sales Taxes"). Customer is solely responsible for any and all Sales Taxes, not including taxes based solely on OpenGnv'onet income. |fany Sales Taxes related tothe Fees under this Agreement are found atany time tobe payable, the amount may be billed by OpenGov to, and shall be paid by, Customer. |fCustomer fails topay any Sales Taxes, then Customer will be liable for any related penalties or interest, and will indemnify OpenGov for any liability orexpense incurred in connection with such Sales Taxes. In the event Customer orthe transactions contemplated by the Agreement are exempt from Sales Taxes, Customer agrees to provide OpenGov, as evidence of such tax exempt status, proper exemption certificates or other documentation acceptable to OpenGov. 7- TERM &TERA8|NATUON 7.1 Term. Subject to compliance with all terms and conditions, the term of this Agreement shall commence on the Effective Date and shall continue until the Subscription End Date specified on the Order Form (the "Initial Term") unless sooner terminated pursuant toSection 7.3below. 7.2 Renewal. After the Initial Term, this Agreement shall automatically renew for additional periods each one (1) year in duration (each, a "Renewal Term" and together with the Initial Term, the "Term"), unless either party notifies the other party ofits intent not torenew this Agreement inwriting noless than thirty (30) days before the end ofthe Initial Term. 7.3 Termination. Neither party shall have the right to terminate this Agreement without a legally valid cause. If either party materially breaches any hmnn of this Agreement and fails to cure such breach within thirty (30) days after notice by the non -breaching party (ten (10) days in the case of non-payment), the non -breaching party may terminate this Agreement. 7.4 Effect of Termination. (a) In General. Upon termination pursuant to Section 7.3 or expiration of this Agreement pursuant to Section 7.1: (a) Customer shall pay in full for all Software Services and Professional Services performed up to and including the effective date of termination or expiration, (b) all Software Services provided to Customer hereunder shall immediately terminate; and (o) each party shall return to the other party or, at the other party's option, destroy all Confidential Information ofthe other party inits possession. (b) Deletion of Customer Data. Unless otherwise requested pursuant to this Se/tion 7.4(b), upon the expiration or termination of this Agreement the Customer Data, excluding any Insights, shall be deleted pursuant to OpenGnv'ootandand data deletion and retention practices. Upon written request, Customer may request deletion of Customer Data, excluding any |nnighto, prior to the date of termination or expiration of this Agreement. Such Rev. 2018.01210428 request must be addressed to^OpenGovVice President. Customer Success" atOpenGm/eaddress for notice described edSection 10. 7.5 Survival. The following sections of this Agreement shall survive termination: Section 5 (Confidentiality), Section 6 (Payment of Feea). Section 7.4(b) (Deletion of Customer Data), Section 8.3 (Warranty Disclaimer), Section 8 (Limitation of Liability) and Section 10 (Miscellaneous). 8- REPRESENTATIONS AND WARRANTIES; DISCLAIMDISCLAIMER 81 By{}penGov. (a) General WarrgDty. OpenGov represents and warrants that: (i) it has all right and authority necessary to enter into and perform this Agreement; and (ii) the Professional Services, if any, will be performed in a professional and workmanlike manner in accordance with the related statement of work and generally prevailing industry standards. For any breach of the Professional Services warranty, Customer's exclusive remedy and OpenGov'a entire liability will be the re -performance ofthe applicable services. |f{}penGoviaunable tore-perform all such work aowarranted, Customer will be entitled to recover all fees paid to OpenGov for the deficient work. Customer must make any claim under the foregoing warranty to OpenGov in writing within ninety (90) days of performance of such work in order to receive such vvmrnanh/ remedies. (b) Software Services Warraoly. {}pen(]ov further represents and warrants that for a period of ninety (00) days, the Software Services will perform in all material respects in accordance with the Documentation. The foregoing warranty does not apply to any Software Services that have been used in a manner other than as set forth in the Documentation and authorized under this Agreement. OpenGov does not warrant that the Software Services will be uninterrupted orennpfnae. Any claim submitted under this Section 8.1(b) must be submitted in writing to OpenGov during the Term. OpenGov's entire liability for any breach of the foregoing warranty is to repair or replace any nonconforming Software Services so that the affected portion of the Software Services operates as warranted or, if OpenGov is unable to do so, terminate the license for such Software Services and refund the pre- paid, unused portion of the Fee for such Software Services. 8.2 By<Custome . Customer represents and warrants that (i) it has all right and authority necessary to enter into and perform this Agreement; and (ii) OpenGov'a use of the Customer Data pursuant to this Agreement will not infringe, violate or misappropriate the Intellectual Property Rights ofany third party. 8.3 Disclaimer. {}PENGOV DOES NOT WARRANT THAT THE SOFTWARE SERVICES WILL BE UNINTERRUPTED DR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FF<DK4 USE OF THE SOFTWARE SERVICES. EXCEPT AS SET FORTH IN THIS SECTION 8, THE SOFTWARE SERVICES ARE PROVIDED "AS |S^ AND OPENGOV DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR |K4PL|E[}. INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF K8ERCH/\NTAB|L|TY, T|TLE, FITNESS FOR PARTICULAR PURPDSE, AND NON -INFRINGEMENT. @' LIMITATION OF LhA8|UTf 0.1 By Type. NEITHER PARTY. NOR ITS SUPPLIERS, OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS DREMPLOYEES, SHALL BERESPONSIBLE ORLIABLE WITH RESPECT TOANY SUBJECT MATTER OF THIS AGREEMENT UNDER ANY CONTRACT, NEGL|GENCE, STRICT LIABILITY, OR OTHER THEORY: (A) FOR ERROR OR INTERRUPTION OF USE OR FOR LOSS OR INACCURACY OF DATA OR COST OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES OR LOSS OF BUSINESS; (B> FOR ANY `' INDIRECT, EXEMPLARY, PUNITIVE, INCIDENTAL, SPECIAL, DR CONSEQUENTIAL DAMAGES; OR (C) FOR ANY MATTER BEYOND SUCH PARTY'S REASONABLE CONTROL. EVEN IF SUCH PARTY HAS BEEN ADVISED OFTHE POSSIBILITY DFSUCH LOSS OR DAMAGE. 0.2 By Amount. IN NO EVENT SHALL EITHER PARTY'S AGGREGATE, CUMULATIVE LIABILITY FOR ANY CLAIMS ARISING OUT OF OR IN ANY WAY RELATED TDTHIS AGREEMENT EXCEED THE FEES PAID BY CUSTOMER TO DPENG{}V (OR. IN THE CASE OF CUST{}K4ER, PAYABLE) FOR THE SOFTWARE SERVICES UNDER THIS AGREEMENT IN THE 12 MONTHS PRIOR T{}THE ACT THAT GAVE RISE T{}THE LIABILITY. 0.3 Limitation of Liability Exclusions. The limitations of liability set forth in Sections 9.1 and 9.2 above do not apply to, and each party accepts liability to the other for: (a) claims based on either party's intentional breach of its Rev. 2018.01210428 obligations set forth in Section 5 (Confidentiality), (b) claims arising out of fraud or willful misconduct by either party and (c) either party's unauthorized use, distribution, or disclosure of the other party's intellectual property. 0.4 No Limitation of Liability by Law. Because some jurisdictions donot allow liability ordamages hnbelimited tn the extent set forth above, some of the above limitations may not apply to Customer. 10' MISCELLANEOUS 10.1 Logo Use. OpenGov shall have the right to use and display Customer's logos and trade names for marketing and promotional purposes in connection with OpenGov'ovvebnite and marketing materia|a, subject to Customer's trademark usage guidelines provided to DpenGov. 10.2 Notice. Ordinary day-to-day operational communications may be conducted by email, live chat or telephone communications. However, for notices, including legal noUoea, required bythe Agreement (in Sections where the word ''noUoe^appears) the parties must communicate more formally in avvriting given by personal da|ivery, by pre- paid first-class mail or by overnight courier to the address specified in the most recent Order Form (or such other address as may be specified in writing in accordance with this Section). 10.3Anti-corruption. OpenGov has not offered or provided any bribe, kickback, illegal or improper payment, gift, or thing of value to any Customer personnel in connection with the Agneement, other than reasonable gifts and entertainment provided Customer in the ordinary course of business. If OpenGov become aware of any violation of the above restriction then DpenGovshall promptly notify Customer. 10.4'The parties acknowledge that any breach of the confidentiality provisions or the unauthorized use of party's intellectual property may result in serious and irreparable injury to the aggrieved party for which damages may not adequately compensate the aggrieved party. The parties agnme, thenefonm, that, in addition to any other remedy that the aggrieved party may have, it shall be entitled to seek equitable injunctive relief without being required to pout a bond or other nuneh/ or to prove either actual damages or that damages would be an inadequate remedy. 10.5 Force Maleure.Neitherpartynha||behe|dreoponaib|eor|iab|eforany|oaaeaariaingoutofanyde|ayorfai|ure in performance of any part of this Agneement, other than payment ob|igatione, due to any act of god, act of governmental authority, or due to war, riot, labor difficulty, failure of performance by any third -party service, utilities, or equipment prnvider, or any other cause beyond the reasonable control of the party delayed or prevented from performing. 10.6 . If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect and enforceable. Any express waiver or failure to exercise promptly any right under this Agreement will not create a continuing waiver or any expectation of non -enforcement. There are nothird-party beneficiaries to this Agreement. 10.7 Assimment. Except as set forth in this Section, neither party shall assign, delegate, or otherwise transfer this Agreement or any of its rights or obligations to a third party without the other party's prior written ooneent, which consent shall not beunreasonably withheld, conditioned, or delayed. Either party may assign, without such consent but upon written noUoe, its rights and obligations under this Agreement to: (i) its corporate affiliate; or (ii) any entity that acquires all orsubstantially all of its capital stock nrits assets related bothis Agreement, through punchaoe, merger, consolidation, or otherwise. Any other attempted assignment shall be void. This Agreement shall inure to the benefit ofand bind each party's permitted assigns and successors. 10.8 Independent Contractors.Noagenoy.partnerehip.ointventune.oremp|oymentiouneatedaaareau|tofthio Agreement and neither party has any authority of any kind to bind the other party in any respect. 10.9Fees. In any action or proceeding to enforce rights under this Agreement, the prevailing party will be entitled to recover costs and attorneys' fees. 10.10 Governinq Law and Jurisdiction. This Agreement shall be governed by the |avvo of the State of California without regard to its conflict of |avvo provisions. Exclusive jurisdiction for litigation of any diopute, controversy or claim arising out of or in connection with this Agreement shall be only in the Federal or State court with competent Rev. 2018.01210428 jurisdiction located in San Mateo County, California, and the parties hereby submit to the personal jurisdiction and venue therein. 10.11 Complete Agreement. This Agreement kathe complete and exclusive statement ofthe mutual understanding of the parties and supersedes and cancels all previous written and oral agreementa, oommunicaUonn, and other understandings relating to the subject matter of this Agreement. No modification of this Agreement will be binding, unless inwriting and signed byanauthorized representative ofeach party. [SIGNATURE PAGE K]FOLLOW] Rev. 2018.01210428 Customer: Signature: Name: Title: Date: OPENGov, INC. Signature: Name: Title: Date: [SIGNATURE PAGE TO OPENGOV SOFTWARE SERVICES AGREEMENT] Rev. 2018.01210428 ITEM NO. 7 TO: Honorable Mayor and Members of the City Council FROM: Lourdes Morales, Chief Deputy City Clerk DATE: January 19, 2022 SUBJECT: Adoption of a Resolution to Continue Conducting City Council/Commission/ Board Meetings Remotely in Accordance with the Brown Act Executive Order and AB 361 SUMMARY Governor Gavin Newson signed Executive Order N-15-21 clarifying that cities may continue to meet remotely in accordance with procedures established by prior Executive Orders. On September 16th Governor Newsom signed AB361 which allows cities to continue to meet remotely during proclaimed states of emergency under modified Brown Act requirements that are similar but not identical to the rules and procedures established by the previous Executive Brown Act Orders. This bill, until January 1, 2024, would authorize a local agency to use teleconferencing without complying with the teleconferencing requirements imposed by the Ralph M. Brown Act when a legislative body of a local agency holds a meeting during a declared state of emergency, as that term is defined, when state of local health officials have imposed or recommended measures to promote social distancing, during a proclaimed state of emergency. Staff will continue in-person meetings with a virtual hybrid component under this new order. RECOMMENDATION Staff recommends that the City Council adopt Resolution No. 2021-045 to continue conducting City Council/Commission/Board Meetings remotely in accordance with the Brown Act executive orders and AB 361 (covering meetings held from January 19, 2022 through February 18, 2022) and re-evaluate the state of emergency every 30 days to make findings under the bill's teleconferencing exemptions. FISCAL IMPACT Not Applicable BACKGROUND On June 11, 2021, Governor Newsom issued Executive Order N-08-21, which among other things rescinded his prior Executive Order N-29-20 and set a date of October 1, 2021, for public agencies to transition back to public meetings held in full compliance with the Brown Act. As various variants have surged in California, the legislature has taken action to extend the COVID-19 exceptions to the Brown Acts' teleconference requirements, subject to some additional safeguards. AB 361 allows a local agency to use teleconferencing without complying with the Brown Act provisions in any of the following circumstances: The legislative body holds a meeting during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing. The legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. • The legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. A local agency that holds a meeting under these circumstances would be required by AB 361 to do all of the following, in addition to giving notice of the meeting and posting agendas as required under the Brown act. These additional requirements are intended to protect the public's right to participate in the meetings of local agency legislative bodies. Pursuant to AB 361 local agencies are required to do all of the following in addition to meeting notice requirements under the Brown Act: • Allow the public to access the meeting and require that the agenda provide an opportunity for the public to directly address the legislative body pursuant to the Brown Act's other teleconferencing provisions. • In each instance when the local agency provides notice of the teleconferenced meeting or posts its agenda, give notice for how the public can access the meeting and provide public comment. • Identify and include in the agenda an opportunity for all persons to attend via a call-in or an internet-based service option; the legislative body need not provide a physical location for the public to attend or provide comments. • Conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the public. • Stop the meeting until public access is restored in the event of a service disruption that either prevents the local agency from broadcasting the meeting to the public using the call-in or internet-based service option or is within the local agency's control and prevents the public from submitting public comments (any actions taken during such a service disruption can be challenged under the Brown Act's existing challenge provisions). • Not require comments be submitted in advance (though the legislative body may provide that as an option) and provide the opportunity to comment in real time. • Provide adequate time for public comment, either by establishing a timed public comment period or by allowing a reasonable amount of time to comment. • If the legislative body uses a third -party website or platform to host the teleconference, and the third -party service requires users to register to participate, the legislative body must provide adequate time during the comment period for users to register and may not close the registration comment period until the comment period has elapsed. AB 361 also provides that, if the state of emergency remains active for more than 30 days, a local agency must make the following findings by majority vote every 30 days to continue using the bill's exemption to the Brown Act teleconferencing rules: • The legislative body has reconsidered the circumstances of the emergency; and • Either of the following circumstances exist: The state of emergency continues to directly impact the ability of members to meet safely in person, or State or local officials continue to impose or recommend social distancing measures. The goal of AB 361 is "to improve and enhance public access to local agency meetings during the COVID-19 pandemic and future applicable emergencies, by allowing broader access through teleconferencing options" consistent with Executive Order N-29-20. The bill contains an urgency clause which became effective upon signing with a sunset of January 1, 2024. ALTERNATIVES Not Applicable LEGAL REVIEW This report has been reviewed by the City Attorney. ATTACHMENTS 1. Resolution no. 2022-001 2. AB 361 RESOLUTION NO. 2022-001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 361 WHEREAS, on March 4, 2020, the Governor of California proclaimed a State of Emergency to exist in California as a result of the threat of novel coronavirus disease 2019 (COVID-19); and WHEREAS, OM March 12, 2020, the City Council adopted an Emergency order proclaiming a local emergency as defined, due to the threat of the existence and spread of COVID-19; and WHEREAS, on March 17, 2020, the Governor of California executed Executive Order N-29-20 which suspended and modified specified provisions in the Ralph M. Brown Act (Government Code Section § 54950 et seq.) and authorized local legislative bodies to hold public meetings via teleconferencing and to make public meeting accessible telephonically or otherwise electronically to all members of the public seeking to observe and address the local legislative body; and WHEREAS, on June 11, 2021, the Governor of California executed Executive Order N-08-21 which extended the provisions of Executive Order N-29-20 concerning teleconference accommodations for public meetings through September 30, 2021; and WHEREAS, on September 16, 2021, the Governor of California signed into law Assembly Bill 361 (AB 361, Rivas) (Stats. 2021, ch. 165) amending Government Code § 54953 and providing alternative teleconferencing requirements to conduct public meetings during a proclaimed state of emergency; and WHEREAS, AB 361 (Stats. 2021, ch. 165) imposes requirements to ensure members of the public are able to attend and participate in public meetings conducted via teleconference, including: • Notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call- in option or an internet-based service option; • The legislative body shall take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency's control which prevents members of the public from offering public comments, until public access is restored; • Prohibits the legislative body from requiring public comments to be submitted in advance of the meeting and specifies that the legislative body must provide an opportunity for members of the public to address the legislative body and offer comments in real time; • Prohibits the legislative body from closing the public comment period until the public comment period has elapsed or until a reasonable amount of time has elapsed; and WHEREAS, the City has already implemented and is in full compliance with the requirements listed above when conducting public meetings via teleconference, which are now codified in Government Code § 54953(e)(2)(B-G); and WHEREAS, pursuant to Government Code § 54953(e)(B), the legislative body shall hold a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health and safety of attendees. The City Council must make these findings no later than 30 days after the first teleconferenced meeting is held pursuant to AB 361 (Stats. 2021, ch. 165) after September 30, 2021, and must also make these findings every 30 days thereafter, in order to continue to allow teleconference accessibility for conducing public meetings. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. The City Council of the City of Baldwin Park hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as finds of the City Council. SECTION 2. The City Council hereby declares that a state of emergency as a result of the threat of COVID-19 still exists and continues to impact the ability of members of the public, the City Council, City Boards Commissions and Committees, City staff and consultant to meet safely in person when a large congregation meets. SECTION 3. The State of California and the City of La Quinta continue to follow safety measures in response to COVID-19 as ordered or recommended by the Centers for Disease Control and Prevention (CDC), California Department of Public Health (DPH), and/or County of Riverside, as applicable, including facial coverings when required and social distancing. SECTION 4. The City Council hereby declares that, pursuant to the findings listed in this Resolution, the City Manager is authorized to utilize teleconferencing accessibility to conduct public meetings pursuant to AB 361 (Stats. 2021, ch. 165) and Government Code § 54953, as amended thereby. SECTION 5. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional. SECTION 6. This Resolution shall become effective immediately upon adoption. PASSED, APPROVED, and ADOPTED this 19th day of January, 2022. EMMANUEL J. ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS: CITY OF BALDWIN PARK I, Marlen Garcia, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2022-001 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on January 19, 2022 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: _ y401 8A 1: 4 8AQ:4 ABSTAIN: COUNCIL MEMBERS: MARLEN GARCIA CITY CLERK AUTHENTICATED C(?t;;J55L BV3Env 'r.LEC'IRONIC: fGAL MATERIAL Assembly Bill No. 361 CHAPTER 165 An act to add and repeal Section 89305.6 of the Education Code, and to amend, repeal, and add Section 54953 of, and, to add and repeal Section 11133 of, the Government Code, relating to open meetings, and declaring the urgency thereof, to take effect immediately. [Approved by Governor September 16, 2021. Filed with Secretary of State September 16, 2021.] LEGISLATIVE COUNSEL'S DIGEST AB 361, Robert Rivas. Open meetings: state and local agencies: teleconferences. (1) Existing law, the Ralph M. Brown Act requires, with specified exceptions, that all meetings of a legislative body of a local agency, as those terms are defined, be open and public and that all persons be permitted to attend and participate. The act contains specified provisions regarding the timelines for posting an agenda and providing for the ability of the public to directly address the legislative body on any item of interest to the public. The act generally requires all regular and special meetings of the legislative body be held within the boundaries of the territory over which the local agency exercises jurisdiction, subject to certain exceptions. The act allows for meetings to occur via teleconferencing subject to certain requirements, particularly that the legislative body notice each teleconference location of each member that will be participating in the public meeting, that each teleconference location be accessible to the public, that members of the public be allowed to address the legislative body at each teleconference location, that the legislative body post an agenda at each teleconference location, and that at least a quorum of the legislative body participate from locations within the boundaries of the local agency's jurisdiction. The act provides an exemption to the jurisdictional requirement for health authorities, as defined. The act authorizes the district attorney or any interested person, subject to certain provisions, to commence an action by mandamus or injunction for the purpose of obtaining a judicial determination that specified actions taken by a legislative body are null and void. Existing law, the California Emergency Services Act, authorizes the Governor, or the Director of Emergency Services when the governor is inaccessible, to proclaim a state of emergency under specified circumstances. Executive Order No. N-29-20 suspends the Ralph M. Brown Act's requirements for teleconferencing during the COVID-19 pandemic provided that notice and accessibility requirements are met, the public members are allowed to observe and address the legislative body at the meeting, and that a legislative body of a local agency has a procedure for receiving and swiftly 92 Ch. 165 —2— resolving 2— resolving requests for reasonable accommodation for individuals with disabilities, as specified. This bill, until January 1, 2024, would authorize a local agency to use teleconferencing without complying with the teleconferencing requirements imposed by the Ralph M. Brown Act when a legislative body of a local agency holds a meeting during a declared state of emergency, as that term is defined, when state or local health officials have imposed or recommended measures to promote social distancing, during a proclaimed state of emergency held for the purpose of determining, by majority vote, whether meeting in person would present imminent risks to the health or safety of attendees, and during a proclaimed state of emergency when the legislative body has determined that meeting in person would present imminent risks to the health or safety of attendees, as provided. This bill would require legislative bodies that hold teleconferenced meetings under these abbreviated teleconferencing procedures to give notice of the meeting and post agendas, as described, to allow members of the public to access the meeting and address the legislative body, to give notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call-in option or an internet-based service option, and to conduct the meeting in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body. The bill would require the legislative body to take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency's control which prevents members of the public from offering public comments, until public access is restored. The bill would specify that actions taken during the disruption are subject to challenge proceedings, as specified. This bill would. prohibit the legislative body from requiring public comments to be submitted in advance of the meeting and would specify that the legislative body must provide an opportunity for the public to address the legislative body and offer comment in real time. The bill would prohibit the legislative body from closing the public comment period and the opportunity to register to provide public comment, until the public comment period has elapsed or until a reasonable amount of time has elapsed, as specified. When there is a continuing state of emergency, or when state or local officials have imposed or recommended measures to promote social distancing, the bill would require a legislative body to make specified findings not later than 30 days after the first teleconferenced meeting pursuant to these provisions, and to make those findings every 30 days thereafter, in order to continue to meet under these abbreviated teleconferencing procedures. Existing law prohibits a legislative body from requiring, as a condition to attend a meeting, a person to register the person's name, or to provide other information, or to fulfill any condition precedent to the person's attendance. 92 -3— Ch. 165 This bill would exclude from that prohibition, a registration requirement imposed by a third -party internet website or other online platform not under the control of the legislative body. (2) Existing law, the Bagley -Keene Open Meeting Act, requires, with specified exceptions, that all meetings of a state body be open and public and all persons be permitted to attend any meeting of a state body. The act requires at least one member of the state body to be physically present at the location specified in the notice of the meeting. The Governor's Executive Order No. N-29-20 suspends the requirements of the Bagley -Keene Open Meeting Act for teleconferencing during the COVID-19 pandemic, provided that notice and accessibility requirements are met, the public members are allowed to observe and address the state body at the meeting, and that a state body has a procedure for receiving and swiftly resolving requests for reasonable accommodation for individuals with disabilities, as specified. This bill, until January 31, 2022, would authorize, subject to specified notice and accessibility requirements, a state body to hold public meetings through teleconferencing and to make public meetings accessible telephonically, or otherwise electronically, to all members of the public seeking to observe and to address the state body. With respect to a state body holding a public meeting pursuant to these provisions, the bill would suspend certain requirements of existing law, including the requirements that each teleconference location be accessible to the public and that members of the public be able to address the state body at each teleconference location. Under the bill, a state body that holds a meeting through teleconferencing and allows members of the public to observe and address the meeting telephonically or otherwise electronically would satisfy any requirement that the state body allow members of the public to attend the meeting and offer public comment. The bill would require that each state body that holds a meeting through teleconferencing provide notice of the meeting, and post the agenda, as provided. The bill would urge state bodies utilizing these teleconferencing procedures in the bill to use sound discretion and to make reasonable efforts to adhere as closely as reasonably possible to existing law, as provided. (3) Existing law establishes the various campuses of the California State University under the administration of the Trustees of the California State University, and authorizes the establishment of student body organizations in connection with the operations of California State University campuses. The Gloria Romero Open Meetings Act of 2000 generally requires a legislative body, as defined, of a student body organization to conduct its business in a meeting that is open and public. The act authorizes the legislative body to use teleconferencing, as defined, for the benefit of the public and the legislative body in connection with any meeting or proceeding authorized by law. This bill, until January 31, 2022, would authorize, subject to specified notice and accessibility requirements, a legislative body, as defined for purposes of the act, to hold public meetings through teleconferencing and 92 Ch. 165 —4— to 4— to make public meetings accessible telephonically, or otherwise electronically, to all members of the public seeking to observe and to address the legislative body. With respect to a legislative body holding a public meeting pursuant to these provisions, the bill would suspend certain requirements of existing law, including the requirements that each teleconference location be accessible to the public and that members of the public be able to address the legislative body at each teleconference location. Under the bill, a legislative body that holds a meeting through teleconferencing and allows members of the public to observe and address the meeting telephonically or otherwise electronically would satisfy any requirement that the legislative body allow members of the public to attend the meeting and offer public comment. The bill would require that each legislative body that holds a meeting through teleconferencing provide notice of the meeting, and post the agenda, as provided. The bill would urge legislative bodies utilizing these teleconferencing procedures in the bill to use sound discretion and to make reasonable efforts to adhere as closely as reasonably possible to existing law, as provided. (4) This bill would declare the Legislature's intent, consistent with the Governor's Executive Order No. N-29-20, to improve and enhance public access to state and local agency meetings during the COVID-19 pandemic and future emergencies by allowing broader access through teleconferencing options. (5) This bill would incorporate additional changes to Section 54953 of the Government Code proposed by AB 339 to be operative only if this bill and AB 339 are enacted and this bill is enacted last. (6) The California Constitution requires local agencies, for the purpose of ensuring public access to the meetings of public bodies and the writings of public officials and agencies, to comply with a statutory enactment that amends or enacts laws relating to public records or open meetings and contains findings demonstrating that the enactment furthers the constitutional requirements relating to this purpose. This bill would make legislative findings to that effect. (7) Existing constitutional provisions require that a statute that limits the right of access to the meetings of public bodies or the writings of public officials and agencies be adopted with findings demonstrating the interest protected by the limitation and the need for protecting that interest. This bill would make legislative findings to that effect. (8) This bill would declare that it is to take effect immediately as an urgency statute. The people of the State of California do enact as follows: SECTION 1. Section 89305.6 is added to the Education Code, to read: 89305.6. (a) Notwithstanding any other provision of this article, and subject to the notice and accessibility requirements in subdivisions (d) and (e), a legislative body may hold public meetings through teleconferencing 92 -5— Ch. 165 and make public meetings accessible telephonically, or otherwise electronically, to all members of the public seeking to observe and to address the legislative body. (b) (1) For a legislative body holding a public meeting through teleconferencing pursuant to this section, all requirements in this article requiring the physical presence of members, the clerk or other personnel of the legislative body, or the public, as a condition of participation in or quorum for a public meeting, are hereby suspended. (2) For a legislative body holding a public meeting through teleconferencing pursuant to this section, all of the following requirements in this article are suspended: (A) Each teleconference location from which a member will be participating in a public meeting or proceeding be identified in the notice and agenda of the public meeting or proceeding. (B) Each teleconference location be accessible to the public. (C) Members of the public may address the legislative body at each teleconference conference location. (D) Post agendas at all teleconference locations. (E) At least one member of the legislative body be physically present at the location specified in the notice of the meeting. (c) A legislative body that holds a meeting through teleconferencing and allows members of the public to observe and address the meeting telephonically or otherwise electronically, consistent with the notice and accessibility requirements in subdivisions (d) and (e), shall have satisfied any requirement that the legislative body allow members of the public to attend the meeting and offer public comment. A legislative body need not make available any physical location from which members of the public may observe the meeting and offer public comment. (d) If a legislative body holds a meeting through teleconferencing pursuant to this section and allows members of the public to observe and address the meeting telephonically or otherwise electronically, the legislative body shall also do both of the following: (1) Implement a procedure for receiving and swiftly resolving requests for reasonable modification or accommodation from individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12101 et seq.), and resolving any doubt whatsoever in favor of accessibility. (2) Advertise that procedure each time notice is given of the means by which members of the public may observe the meeting and offer public comment, pursuant to paragraph (2) of subdivision (e). (e) Except to the extent this section provides otherwise, each legislative body that holds a meeting through teleconferencing pursuant to this section shall do both of the following: (1) Give advance notice of the time of, and post the agenda for, each public meeting according to the timeframes otherwise prescribed by this article, and using the means otherwise prescribed by this article, as applicable. 92 Ch. 165 —6— (2) 6— (2) In each instance in which notice of the time of the meeting is otherwise given or the agenda for the meeting is otherwise posted, also give notice of the means by which members of the public may observe the meeting and offer public comment. As to any instance in which there is a change in the means of public observation and comment, or any instance prior to the effective date of this section in which the time of the meeting has been noticed or the agenda for the meeting has been posted without also including notice of the means of public observation and comment, a legislative body may satisfy this requirement by advertising the means of public observation and comment using the most rapid means of communication available at the time. Advertising the means of public observation and comment using the most rapid means of communication available at the time shall include, but need not be limited to, posting such means on the legislative body's internet website. (f) All legislative bodies utilizing the teleconferencing procedures in this section are urged to use sound discretion and to make reasonable efforts to adhere as closely as reasonably possible to the otherwise applicable provisions of this article, in order to maximize transparency and provide the public access to legislative body meetings. (g) This section shall remain in effect only until January 31, 2022, and as of that date is repealed. SEC. 2. Section 11133 is added to the Government Code, to read: 11133. (a) Notwithstanding any other provision of this article, and subject to the notice and accessibility requirements in subdivisions (d) and (e), a state body may hold public meetings through teleconferencing and make public meetings accessible telephonically, or otherwise electronically, to all members of the public seeking to observe and to address the state body. (b) (1) For a state body holding a public meeting through teleconferencing pursuant to this section, all requirements in this article requiring the physical presence of members, the clerk or other personnel of the state body, or the public, as a condition of participation in or quorum for a public meeting, are hereby suspended. (2) For a state body holding a public meeting through teleconferencing pursuant to this section, all of the following requirements in this article are suspended: (A) Each teleconference location from which a member will be participating in a public meeting or proceeding be identified in the notice and agenda of the public meeting or proceeding. (B) Each teleconference location be accessible to the public. (C) Members of the public may address the state body at each teleconference conference location. (D) Post agendas at all teleconference locations. (E) At least one member of the state body be physically present at the location specified in the notice of the meeting. (c) A state body that holds a meeting through teleconferencing and allows members of the public to observe and address the meeting telephonically 92 -7— Ch. 165 or otherwise electronically, consistent with the notice and accessibility requirements in subdivisions (d) and (e), shall have satisfied any requirement that the state body allow members of the public to attend the meeting and offer public comment. A state body need not make available any physical location from which members of the public may observe the meeting and offer public comment. (d) If a state body holds a meeting through teleconferencing pursuant to this section and allows members of the public to observe and address the meeting telephonically or otherwise electronically, the state body shall also do both of the following: (1) Implement a procedure for receiving and swiftly resolving requests for reasonable modification or accommodation from individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12101 et seq.), and resolving any doubt whatsoever in favor of accessibility. (2) Advertise that procedure each time notice is given of the means by which members of the public may observe the meeting and offer public comment, pursuant to paragraph (2) of subdivision (e). (e) Except to the extent this section provides otherwise, each state body that holds a meeting through teleconferencing pursuant to this section shall do both of the following: (1) Give advance notice of the time of, and post the agenda for, each public meeting according to the timeframes otherwise prescribed by this article, and using the means otherwise prescribed by this article, as applicable. (2) In each instance in which notice of the time of the meeting is otherwise given or the agenda for the meeting is otherwise posted, also give notice of the means by which members of the public may observe the meeting and offer public comment. As to any instance in which there is a change in the means of public observation and comment, or any instance prior to the effective date of this section in which the time of the meeting has been noticed or the agenda for the meeting has been posted without also including notice of the means of public observation and comment, a state body may satisfy this requirement by advertising the means of public observation and comment using the most rapid means of communication available at the time. Advertising the means of public observation and comment using the most rapid means of communication available at the time shall include, but need not be limited to, posting such means on the state body's internet website. (f) All state bodies utilizing the teleconferencing procedures in this section are urged to use sound discretion and to make reasonable efforts to adhere as closely as reasonably possible to the otherwise applicable provisions of this article, in order to maximize transparency and provide the public access to state body meetings. (g) This section shall remain in effect only until January 31, 2022, and as of that date is repealed. SEC. 3. Section 54953 of the Government Code is amended to read: 92 Ch. 165 —8 54953. (a) All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency, except as otherwise provided in this chapter. (b) (1) Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the benefit of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all otherwise applicable requirements of this chapter and all otherwise applicable provisions of law relating to a specific type of meeting or proceeding. (2) Teleconferencing, as authorized by this section, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall. (3) If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations and conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the legislative body of a local agency. Each teleconference location shall be identified in the notice and agenda of the meeting or proceeding, and each teleconference location shall be accessible to the public. During the teleconference, at least a quorum of the members of the legislative body shall participate from locations within the boundaries of the territory over which the local agency exercises jurisdiction, except as provided in subdivisions (d) and (e). The agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3 at each teleconference location. (4) For the purposes of this section, "teleconference" means a meeting of a legislative body, the members of which are in different locations, connected by electronic means, through either audio or video, or both. Nothing in this section shall prohibit a local agency from providing the public with additional teleconference locations. (c) (1) No legislative body shall take action by secret ballot, whether preliminary or final. (2) The legislative body of a local agency shall publicly report any action taken and the vote or abstention on that action of each member present for the action. (3) Prior to taking final action, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive, as defined in subdivision (d) of Section 3511. 1, during the open meeting in which the final action is to be taken. This paragraph shall not affect the public's right under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1) to inspect or copy records created or received in the process of developing the recommendation. 92 9— Ch. 165 (d) (1) Notwithstanding the provisions relating to a quorum in paragraph (3) of subdivision (b), if a health authority conducts a teleconference meeting, members who are outside the jurisdiction of the authority may be counted toward the establishment of a quorum when participating in the teleconference if at least 50 percent of the number of members that would establish a quorum are present within the boundaries of the territory over which the authority exercises jurisdiction, and the health authority provides a teleconference number, and associated access codes, if any, that allows any person to call in to participate in the meeting and the number and access codes are identified in the notice and agenda of the meeting. (2) Nothing in this subdivision shall be construed as discouraging health authority members from regularly meeting at a common physical site within the jurisdiction of the authority or from using teleconference locations within or near the jurisdiction of the authority. A teleconference meeting for which a quorum is established pursuant to this subdivision shall be subject to all other requirements of this section. (3) For purposes of this subdivision, a health authority means any entity created pursuant to Sections 14018.7, 14087.31, 14087.35, 14087.36, 14087.3 8, and 14087.9605 of the Welfare and Institutions Code, any joint powers authority created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 for the purpose of contracting pursuant to Section 14087.3 of the Welfare and Institutions Code, and any advisory committee to a county -sponsored health plan licensed pursuant to Chapter 2.2 (commencing with Section 1340) of Division 2 of the Health and Safety Code if the advisory committee has 12 or more members. (e) (1) A local agency may use teleconferencing without complying with the requirements of paragraph (3) of subdivision (b) if the legislative body complies with the requirements of paragraph (2) of this subdivision in any of the following circumstances: (A) The legislative body holds a meeting during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing. (B) The legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. (C) The legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote, pursuant to subparagraph (B), that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. (2) A legislative body that holds a meeting pursuant to this subdivision shall do all of the following: (A) The legislative body shall give notice of the meeting and post agendas as otherwise required by this chapter. (B) The legislative body shall allow members of the public to access the meeting and the agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3. 92 Ch. 165 —10 In each instance in which notice of the time of the teleconferenced meeting is otherwise given or the agenda for the meeting is otherwise posted, the legislative body shall also give notice of the means by which members of the public may access the meeting and offer public comment. The agenda shall identify and include an opportunity for all persons to attend via a call-in option or an internet-based service option. This subparagraph shall not be construed to require the legislative body to provide a physical location from which the public may attend or comment. (C) The legislative body shall conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body of a local agency. (D) In the event of a disruption which prevents the public agency from broadcasting the meeting to members of the public using the call-in option or internet-based service option, or in the event of a disruption within the local agency's control which prevents members of the public from offering public comments using the call-in option or internet-based service option, the body shall take no further action on items appearing on the meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. Actions taken on agenda items during a disruption which prevents the public agency from broadcasting the meeting may be challenged pursuant to Section 54960.1. (E) The legislative body shall not require public comments to be submitted in advance of the meeting and must provide an opportunity for the public to address the legislative body and offer comment in real time. This subparagraph shall not be construed to require the legislative body to provide a physical location from which the public may attend or comment. (F) Notwithstanding Section 54953.3, an individual desiring to provide public comment through the use of an internet website, or other online platform, not under the control of the local legislative body, that requires registration to log in to a teleconference may be required to register as required by the third -party internet website or online platform to participate. (G) (i) A legislative body that provides a timed public comment period for each agenda item shall not close the public comment period for the agenda item, or the opportunity to register, pursuant to subparagraph (F), to provide public comment until that timed public comment period has elapsed. (ii) A legislative body that does not provide a timed public comment period, but takes public comment separately on each agenda item, shall allow a reasonable amount of time per agenda item to allow public members the opportunity to provide public comment, including time for members of the public to register pursuant to subparagraph (F), or otherwise be recognized for the purpose of providing public comment. (iii) A legislative body that provides a timed general public comment period that does not correspond to a specific agenda item shall not close the public comment period or the opportunity to register, pursuant to subparagraph (F), until the timed general public comment period has elapsed. 92 -11— Ch. 165 (3) If a state of emergency remains active, or state or local officials have imposed or recommended measures to promote social distancing, in order to continue to teleconference without compliance with paragraph (3) of subdivision (b), the legislative body shall, not later than 30 days after teleconferencing for the first time pursuant to subparagraph (A), (B), or (C) of paragraph (1), and every 30 days thereafter, make the following findings by majority vote: (A) The legislative body has reconsidered the circumstances of the state of emergency. (B) Any of the following circumstances exist: (i) The state of emergency continues to directly impact the ability of the members to meet safely in person. (ii) State or local officials continue to impose or recommend measures to promote social distancing. (4) For the purposes of this subdivision, "state of emergency" means a state of emergency proclaimed pursuant to Section 8625 of the California Emergency Services Act (Article 1 (commencing with Section 8550) of Chapter 7 of Division 1 of Title 2). (f) This section shall remain in effect only until January 1, 2024, and as of that date is repealed. SEC. 3.1. Section 54953 of the Government Code is amended to read: 54953. (a) All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency in person, except as otherwise provided in this chapter. Local agencies shall conduct meetings subject to this chapter consistent with applicable state and federal civil rights laws, including, but not limited to, any applicable language access and other nondiscrimination obligations. (b) (1) Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the benefit of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all otherwise applicable requirements of this chapter and all otherwise applicable provisions of law relating to a specific type of meeting or proceeding. (2) Teleconferencing, as authorized by this section, may used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall. (3) If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations and conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the legislative body of a local agency. Each teleconference location shall be identified in the notice and agenda of the meeting or proceeding, and each teleconference location shall be accessible to the public. During the teleconference, at least a quorum of the members of the legislative body 92 Ch. 165 —12— shall 12— shall participate from locations within the boundaries of the territory over which the local agency exercises jurisdiction, except as provided in subdivisions (d) and (e). The agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3 at each teleconference location. (4) For the purposes of this section, "teleconference" means a meeting of a legislative body, the members of which are in different locations, connected by electronic means, through either audio or video, or both. Nothing in this section shall prohibit a local agency from providing the public with additional teleconference locations. (c) (1) No legislative body shall take action by secret ballot, whether preliminary or final. (2) The legislative body of a local agency shall publicly report any action taken and the vote or abstention on that action of each member present for the action. (3) Prior to taking final action, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive, as defined in subdivision (d) of Section 3511. 1, during the open meeting in which the final action is to be taken. This paragraph shall not affect the public's right under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1) to inspect or copy records created or received in the process of developing the recommendation. (d) (1) Notwithstanding the provisions relating to a quorum in paragraph (3) of subdivision (b), if a health authority conducts a teleconference meeting, members who are outside the jurisdiction of the authority may be counted toward the establishment of a quorum when participating in the teleconference if at least 50 percent of the number of members that would establish a quorum are present within the boundaries of the territory over which the authority exercises jurisdiction, and the health authority provides a teleconference number, and associated access codes, if any, that allows any person to call in to participate in the meeting and the number and access codes are identified in the notice and agenda of the meeting. (2) Nothing in this subdivision shall be construed as discouraging health authority members from regularly meeting at a common physical site within the jurisdiction of the authority or from using teleconference locations within or near the jurisdiction of the authority. A teleconference meeting for which a quorum is established pursuant to this subdivision shall be subject to all other requirements of this section. (3) For purposes of this subdivision, a health authority means any entity created pursuant to Sections 14018.7, 14087.31, 14087.35, 14087.36, 14087.3 8, and 14087.9605 of the Welfare and Institutions Code, any joint powers authority created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 for the purpose of contracting pursuant to Section 14087.3 of the Welfare and Institutions Code, and any advisory committee to a county -sponsored health plan licensed pursuant to Chapter 92 -13— Ch. 165 2.2 (commencing with Section 1340) of Division 2 of the Health and Safety Code if the advisory committee has 12 or more members. (e) (1) A local agency may use teleconferencing without complying with the requirements of paragraph (3) of subdivision (b) if the legislative body complies with the requirements of paragraph (2) of this subdivision in any of the following circumstances: (A) The legislative body holds a meeting during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing. (B) The legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. (C) The legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote, pursuant to subparagraph (B), that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. (2) A legislative body that holds a meeting pursuant to this subdivision shall do all of the following: (A) The legislative body shall give notice of the meeting and post agendas as otherwise required by this chapter. (B) The legislative body shall allow members of the public to access the meeting and the agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3. In each instance in which notice of the time of the teleconferenced meeting is otherwise given or the agenda for the meeting is otherwise posted, the legislative body shall also give notice of the means by which members of the public may access the meeting and offer public comment. The agenda shall identify and include an opportunity for all persons to attend via a call-in option or an internet-based service option. This subparagraph shall not be construed to require the legislative body to provide a physical location from which the public may attend or comment. (C) The legislative body shall conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body of a local agency. (D) In the event of a disruption which prevents the public agency from broadcasting the meeting to members of the public using the call-in option or internet-based service option, or in the event of a disruption within the local agency's control which prevents members of the public from offering public comments using the call-in option or internet-based service option, the body shall take no further action on items appearing on the meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. Actions taken on agenda items during a disruption which prevents the public agency from broadcasting the meeting may be challenged pursuant to Section 54960.1. (E) The legislative body shall not require public comments to be submitted in advance of the meeting and must provide an opportunity for 92 Ch. 165 —14— the 14— the public to address the legislative body and offer comment in real time. This subparagraph shall not be construed to require the legislative body to provide a physical location from which the public may attend or comment. (F) Notwithstanding Section 54953.3, an individual desiring to provide public comment through the use of an internet website, or other online platform, not under the control of the local legislative body, that requires registration to log in to a teleconference may be required to register as required by the third -party internet website or online platform to participate. (G) (i) A legislative body that provides a timed public comment period for each agenda item shall not close the public comment period for the agenda item, or the opportunity to register, pursuant to subparagraph (F), to provide public comment until that timed public comment period has elapsed. (ii) A legislative body that does not provide a timed public comment period, but takes public comment separately on each agenda item, shall allow a reasonable amount of time per agenda item to allow public members the opportunity to provide public comment, including time for members of the public to register pursuant to subparagraph (F), or otherwise be recognized for the purpose of providing public comment. (iii) A legislative body that provides a timed general public comment period that does not correspond to a specific agenda item shall not close the public comment period or the opportunity to register, pursuant to subparagraph (F), until the timed general public comment period has elapsed. (3) If a state of emergency remains active, or state or local officials have imposed or recommended measures to promote social distancing, in order to continue to teleconference without compliance with paragraph (3) of subdivision (b), the legislative body shall, not later than 30 days after teleconferencing for the first time pursuant to subparagraph (A), (B), or (C) of paragraph (1), and every 30 days thereafter, make the following findings by majority vote: (A) The legislative body has reconsidered the circumstances of the state of emergency. (B) Any of the following circumstances exist: (i) The state of emergency continues to directly impact the ability of the members to meet safely in person. (ii) State or local officials continue to impose or recommend measures to promote social distancing. (4) For the purposes of this subdivision, "state of emergency" means a state of emergency proclaimed pursuant to Section 8625 of the California Emergency Services Act (Article 1 (commencing with Section 8550) of Chapter 7 of Division 1 of Title 2). (f) This section shall remain in effect only until January 1, 2024, and as of that date is repealed. SEC. 4. Section 54953 is added to the Government Code, to read: 54953. (a) All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting 92 15— Ch. 165 of the legislative body of a local agency, except as otherwise provided in this chapter. (b) (1) Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the benefit of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all requirements of this chapter and all otherwise applicable provisions of law relating to a specific type of meeting or proceeding. (2) Teleconferencing, as authorized by this section, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall. (3) If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations and conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the legislative body of a local agency. Each teleconference location shall be identified in the notice and agenda of the meeting or proceeding, and each teleconference location shall be accessible to the public. During the teleconference, at least a quorum of the members of the legislative body shall participate from locations within the boundaries of the territory over which the local agency exercises jurisdiction, except as provided in subdivision (d). The agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3 at each teleconference location. (4) For the purposes of this section, "teleconference" means a meeting of a legislative body, the members of which are in different locations, connected by electronic means, through either audio or video, or both. Nothing in this section shall prohibit a local agency from providing the public with additional teleconference locations (c) (1) No legislative body shall take action by secret ballot, whether preliminary or final. (2) The legislative body of a local agency shall publicly report any action taken and the vote or abstention on that action of each member present for the action. (3) Prior to taking final action, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive, as defined in subdivision (d) of Section 3511.1, during the open meeting in which the final action is to be taken. This paragraph shall not affect the public's right under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1) to inspect or copy records created or received in the process of developing the recommendation. (d) (1) Notwithstanding the provisions relating to a quorum in paragraph (3) of subdivision (b), if a health authority conducts a teleconference meeting, 92 Ch. 165 —16— members 16— members who are outside the jurisdiction of the authority may be counted toward the establishment of a quorum when participating in the teleconference if at least 50 percent of the number of members that would establish a quorum are present within the boundaries of the territory over which the authority exercises jurisdiction, and the health authority provides a teleconference number, and associated access codes, if any, that allows any person to call in to participate in the meeting and the number and access codes are identified in the notice and agenda of the meeting. (2) Nothing in this subdivision shall be construed as discouraging health authority members from regularly meeting at a common physical site within the jurisdiction ofthe authority or from using teleconference locations within or near the jurisdiction of the authority. A teleconference meeting for which a quorum is established pursuant to this subdivision shall be subject to all other requirements of this section. (3) For purposes of this subdivision, a health authority means any entity created pursuant to Sections 14018.7, 14087.31, 14087.35, 14087.36, 14087.38, and 14087.9605 of the Welfare and Institutions Code, any joint powers authority created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 for the purpose of contracting pursuant to Section 14087.3 of the Welfare and Institutions Code, and any advisory committee to a county -sponsored health plan licensed pursuant to Chapter 2.2 (commencing with Section 1340) of Division 2 of the Health and Safety Code if the advisory committee has 12 or more members. (e) This section shall become operative January 1, 2024. SEC. 4.1. Section 54953 is added to the Government Code, to read: 54953. (a) All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency, in person except as otherwise provided in this chapter. Local agencies shall conduct meetings subject to this chapter consistent with applicable state and federal civil rights laws, including, but not limited to, any applicable language access and other nondiscrimination obligations. (b) (1) Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the benefit of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all requirements of this chapter and all otherwise applicable provisions of law relating to a specific type of meeting or proceeding. (2) Teleconferencing, as authorized by this section, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall. (3) If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations and conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the 92 -17— Ch. 165 legislative body of a local agency. Each teleconference location shall be identified in the notice and agenda of the meeting or proceeding, and each teleconference location shall be accessible to the public. During the teleconference, at least a quorum of the members of the legislative body shall participate from locations within the boundaries of the territory over which the local agency exercises jurisdiction, except as provided in subdivision (d). The agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3 at each teleconference location. (4) For the purposes of this section, "teleconference" means a meeting of a legislative body, the members of which are in different locations, connected by electronic means, through either audio or video, or both. Nothing in this section shall prohibit a local agency from providing the public with additional teleconference locations. (c) (1) No legislative body shall take action by secret ballot, whether preliminary or final. (2) The legislative body of a local agency shall publicly report any action taken and the vote or abstention on that action of each member present for the action. (3) Prior to taking final action, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive, as defined in subdivision (d) of Section 3511. 1, during the open meeting in which the final action is to be taken. This paragraph shall not affect the public's right under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1) to inspect or copy records created or received in the process of developing the recommendation. (d) (1) Notwithstanding the provisions relating to a quorum in paragraph (3) of subdivision (b), if a health authority conducts a teleconference meeting, members who are outside the jurisdiction of the authority may be counted toward the establishment of a quorum when participating in the teleconference if at least 50 percent of the number of members that would establish a quorum are present within the boundaries of the territory over which the authority exercises jurisdiction, and the health authority provides a teleconference number, and associated access codes, if any, that allows any person to call in to participate in the meeting and the number and access codes are identified in the notice and agenda of the meeting. (2) Nothing in this subdivision shall be construed as discouraging health authority members from regularly meeting at a common physical site within the jurisdiction of the authority or from using teleconference locations within or near the jurisdiction of the authority. A teleconference meeting for which a quorum is established pursuant to this subdivision shall be subject to all other requirements of this section. (3) For purposes of this subdivision, a health authority means any entity created pursuant to Sections 14018.7, 14087.31, 14087.35, 14087.36, 14087.38, and 14087.9605 of the Welfare and Institutions Code, any joint 92 Ch. 165 —18— powers 18— powers authority created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 for the purpose of contracting pursuant to Section 14087.3 of the Welfare and Institutions Code, and any advisory committee to a county -sponsored health plan licensed pursuant to Chapter 2.2 (commencing with Section 1340) of Division 2 of the Health and Safety Code if the advisory committee has 12 or more members. (e) This section shall become operative January 1, 2024. SEC. 5. Sections 3.1 and 4.1 of this bill incorporate amendments to Section 54953 of the Government Code proposed by both this bill and Assembly Bill 339. Those sections of this bill shall only become operative if (1) both bills are enacted and become effective on or before January 1, 2022, but this bill becomes operative first, (2) each bill amends Section 54953 of the Government Code, and (3) this bill is enacted after Assembly Bill 339, in which case Section 54953 of the Government Code, as amended by Sections 3 and 4 of this bill, shall remain operative only until the operative date of Assembly Bill 339, at which time Sections 3.1 and 4.1 of this bill shall become operative. SEC. 6. It is the intent of the Legislature in enacting this act to improve and enhance public access to state and local agency meetings during the COVID-19 pandemic and future applicable emergencies, by allowing broader access through teleconferencing options consistent with the Governor's Executive Order No. N-29-20 dated March 17, 2020, permitting expanded use of teleconferencing during the COVID-19 pandemic. SEC. 7. The Legislature finds and declares that Sections 3 and 4 of this act, which amend, repeal, and add Section 54953 of the Government Code, further, within the meaning of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the purposes of that constitutional section as it relates to the right of public access to the meetings of local public bodies or the writings of local public officials and local agencies. Pursuant to paragraph (7) of subdivision (b) of Section 3 ofArticle I of the California Constitution, the Legislature makes the following findings: This act is necessary to ensure minimum standards for public participation and notice requirements allowing for greater public participation in teleconference meetings during applicable emergencies. SEC. 8. (a) The Legislature finds and declares that during the COVID-19 public health emergency, certain requirements of the Bagley -Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2 of the Government Code) were suspended by Executive Order N-29-20. Audio and video teleconference were widely used to conduct public meetings in lieu of physical location meetings, and public meetings conducted by teleconference during the COVID-19 public health emergency have been productive, have increased public participation by all members of the public regardless of their location in the state and ability to travel to physical meeting locations, have protected the health and safety of civil servants and the public, and have reduced travel costs incurred by members of state bodies and reduced work hours spent traveling to and from meetings. 92 -19— Ch. 165 (b) The Legislature finds and declares that Section 1 of this act, which adds and repeals Section 89305.6 of the Education Code, Section 2 of this act, which adds and repeals Section 11133 of the Government Code, and Sections 3 and 4 of this act, which amend, repeal, and add Section 54953 of the Government Code, all increase and potentially limit the public's right of access to the meetings of public bodies or the writings of public officials and agencies within the meaning of Section 3 of Article I of the California Constitution. Pursuant to that constitutional provision, the Legislature makes the following findings to demonstrate the interest protected by this limitation and the need for protecting that interest: (1) By removing the requirement that public meetings be conducted at a primary physical location with a quorum of members present, this act protects the health and safety of civil servants and the public and does not preference the experience of members of the public who might be able to attend a meeting in a physical location over members of the public who cannot travel or attend that meeting in a physical location. (2) By removing the requirement for agendas to be placed at the location of each public official participating in a public meeting remotely, including from the member's private home or hotel room, this act protects the personal, private information of public officials and their families while preserving the public's right to access information concerning the conduct of the people's business. SEC. 9. This act is an urgency statute necessary for the immediate preservation of the public peace, health, or safety within the meaning of Article IV of the California Constitution and shall go into immediate effect. The facts constituting the necessity are: In order to ensure that state and local agencies can continue holding public meetings while providing essential services like water, power, and fire protection to their constituents during public health, wildfire, or other states of emergencies, it is necessary that this act take effect immediately. 0 M ITEM NO. 8 TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works DATE: January 19, 2022 SUBJECT: Award Professional Service Agreement to La Ca"ada Design Group (LCDG) for Architectural and Engineering Design Services for City Hall's Third Floor and Council Chambers Improvements Project No. CIP 22-038 SUMMARY This item will approve a Professional Services Agreement (PSA) with La Canada Design Group Inc. (LCDG) for architectural and engineering design services for City Project No. CIP22-038 — City Hall's third floor and council chambers improvements in the amount of $482,864. The services will include analyzing the existing structures for the design and implementation of improvements, including but not limited to, a complete overhaul of the Council Chambers audio and visual system (AV), mechanical, electrical, and plumbing (MEP) enhancements, feasibility of structural expansion into existing patios, and finish material selections for the purpose of developing Construction Documents including Plans, Specifications and Estimate (PS&E). RECOMMENDATION It is Staff's recommendation that the City Council: Authorize the Director of Public Works to execute a professional services agreement with La Canada Design Group Inc. (LCDG) in the amount of $482,864 for architectural and engineering design services; and 2. Authorize the Mayor and City Clerk to execute the PSA with LCDG for design services of the City Hall Third Floor and Council Chambers Improvements Project CIP 22-038; and 3. Authorize the Director of Finance to appropriate $482,864 from the approved American Recovery Plan Act (ARPA) loss revenue category, Fund #275 and make the necessary budget adjustments. FISCAL IMPACT There is no impact on the General Fund. The following table lists the funds available for the project which were approved on a preliminary basis on August 18, 2021 and were subsequently added to the FY 2021-22 Capital Improvement Program as approved by the City Council on September 1, 2021: Approved ARPA Funds Amount CIP 22-038 City Hall Improvements to the third level including the Council Chambers $3,175,000.00 Account No. 275-50-730-58100-55018 Total Funding Source $3,175,000.00 Estimated Cost Amount Contract for Design Services $482,864.00 Total Estimated Cost $482,864.00 BACKGROUND At the City Council Study Session held on July 21, 2021, Staff presented an initial list of proposed projects and programs for allocation based on an analysis of City's priorities and the needs of the community at large. The priority list identified several "shovel ready" projects and programs that meet ARPA requirements in terms of directly tackling the matter of lost revenue. On August 18, 2021, the City Council approved a preliminary list of proposed projects for the use of ARPA funds. The proposed list includes various priority projects for improvements to City infrastructure, including the third level of the City Hall building and the Council Chambers. On September 1, 2021, as part of the approval of the FY21-22 Capital Improvement Project the City Council added a series of priority projects from the preliminary list collectively under one project for City Hall Improvements that included the Council Chambers. The collective project will include major construction work including structural and non-structural modifications to the buildings, interior design and decor upgrades, redesign of the entry way of the front lobby, new conference rooms, new office furniture, repainting, new flooring, and improvements to restrooms. Improvements specific to the Council Chambers include technology upgrades to overhaul the obsolete audio and video sound system with a state-of-the-art solution, lighting upgrades, repainting, new flooring, installation of advance security systems, upgrades to the dais and public seating area, ADA improvements, improvements to restrooms, modifications to the conference room and installation of kiosk for public information and overflow. DISCUSSION On October 26, 2021, City Staff solicited proposals for professional architecture and engineering consultant firm for programming, planning and technical design services for City Hall's third floor and council chambers improvements project. A mandatory job walk was held on November 4, 2021, and the fourteen (14) firms were in attendance were allowed to participate in the Request for Proposal (RFP) process. In response to the City's Request for Proposals (RFP), on November 22, 2021, six (6) proposals were received. The proposals were reviewed and evaluated based on 1) general responsiveness to the City's RFP, 2) staff and firm experience with projects in similar size and scope, 3) approach/methodology, 4) hours and level of effort, 5) ability to meet the City's schedule and expectations, and 6) references. The process started with the evaluation of the proposals without considering costs. The top four firms (BOA, LCDG, CDL, and SVA) were invited to an in-person interview where each firm presented their understanding of the project and provided examples of other similar projects. On December 8, 2021, the in-person interviews were conducted by the evaluation committee represented by Administration, Public Works, Building and Safety. Based on their presentation and understanding, the top three ranked firms (LCDG, CDL, and SVA) were requested to update and resubmit their proposals to reflect best approach to the project. The table below lists the final proposed fees from architectural desian firms: Consultant Total Design Services Fees BOA Architecture $ 313,000.00 View Design Studios $ 336,000.00 SVA Architects Inc. $ 481,686.00 CDL Design Group $ 482,843.00 La Canada Design Group $ 482,864.00 Armet Davis Newlove, AIA Architects $ 532,820.13 Given the evaluation criteria and based on the firms' qualifications and understanding of the scope of work, technical expertise, relevant experience, and in-person interview the selection committee has selected LCDG as the consultant for the project. LDCG anticipates design completion by November 2022, thereby allowing construction solicitations in December 2022. The schedule here provided is the worst-case scenario, and staff will work with design team to expedite the process wherever possible. LEGAL REVIEW Not required. ATTACHMENTS 1. Request -for -Proposal 2. Professional Services Agreement with LCDG 3. LCDG's Proposal , HI �0F4= SAN,�GABP,IEt_ A L L E E 11 4�i 1 0:4 ; Lo , I i-111 �� 11 ... a A Architectural Programming, Planning and Design, Interior/exterior Design and Related Services for the City Hall Third Floor,.Improvements Project - October 26, 2021 Task I Description Tentative Due Date Mandatory Pre- Job Walk November 4, 2021, at 2:30pm 1 RFP questions must be submitted no later than November 9, 2021 2 RFP Submittal November 16, 2021 3 Award of Contract January 5, 2022 4 Notice to Proceed January 20, 2022 5 Design Completion Aril 20, 2022 Page 2 3rd Floor, Council Chambers and City Hall RFP October 26, 2021 To Architecture/Engineering Firms: SCOPE OF WORK The City of Baldwin Park requires the services of a professional architecture/engineering consultant firm for programming, planning and technical design for the aforementioned project areas under Section I. The professional architecture/engineering consultant firm shall prepare construction plans, specifications and estimates (PS&E) for the project. The proposal shall identify tasks to be included as part of the project. At a minimum, these tasks shall include: A. Meet with the City staff (various departments) and City Council for AP of the project prior to the beginning of work to discuss background, scope, objectives, and other pertinent details of the project. The Consultant shall attend periodic meetings with City staff at various stages of the project as needed. B. Perform a complete field review and inventory of repairs required and review all existing building conditions and information pertaining to this project. Provide a report of findings to the City. C. The Consultant shall prepare complete sets of plans and specifications for the project. The improvement plans shall be prepared on 24"x 36" sheets. The bid specifications shall be submitted via e-mail in Microsoft Word format. The consultant will be required to prepare the entire specification document using the City's standard boilerplate that is edited accordingly for the project. The Consultant shall prepare and submit a cost estimate in tabular form for each construction item showing quantity, unit price and total cost. D. It is the City's intention to use the Standard Specifications for Public Works Construction (latest edition) and the Standard Plans for Public Works Construction (latest edition), in conjunction with the City standard specifications and plans. The Consultant shall provide copies of referenced standard plans from other sources. E. Revise and/or change plans and related materials as required as a result of review of the signed plans because of errors or omissions in the plans and specifications. Such revisions shall be completed in a timely manner so as to avoid or minimize construction delays and shall not result in any increase in compensation from the City. Page 3 3rd Floor, Council Chambers and City Hall RFP October 26, 2021 F. Provide assistance during the bidding period. The Consultant shall provide technical assistance to staff and clarification to bidders should any questions arise during the bidding period. Should any changes be required to the plans and/or specifications during this phase, the Consultant shall make the necessary changes and provide those changes in the specifications or plans in a timely manner so that the City can issue an addendum. G. Provide assistance during construction to respond to Request for information BFI's and submittals. The proposals shall identify the following tasks: City Hall 3rd Floor The objectives are to create more office space, technology upgrades, lighting upgrades, repainting, replace flooring, installing security system, upgrade office furniture, upgrade restrooms, conference rooms, utilize any unused space, and redesign the layout of the front lobby. 1. Investigate and explore the departments' goals and list their ideas. 2. Develop a program and planning to address needs and wants of each department. 3. Create a rational and functional decision-making process to identify the scope of work to be designed. 4. Floor plan analysis of the existing building floor plan for efficient use of space. 5. Based on the outcomes of the architectural program, provide recommendations to relocate and adjust the offices for each department. i.e. HR department is currently at the front counter, they would like to relocate their office for the additional privacy. 6. Provide evacuation plan for the entire third floor. 7. Interior design of the public countertop, elevator hall lobby entrance, room 307 conference room, executive board room, kitchen, restrooms, office spaces, common areas and filing areas, etc. 8. Conference rooms upgrade and introduction of new communications technology for presentations and tools for collaborating group ideas including secure virtual assistant technology as recommended by an Audio Video specialist. Need to upgrade exterior access. 9. Develop ADA assessments and provide ADA enhancements for full floor access for staff and visitors. 10. Selection and design of artwork and interior decorations including wall art, furniture, etc. 11. Provide design of signage (wayfinding, ADA, exit, fire, AEDs, network screens for staff availability, inspirational) throughout the 3rd floor including name plates, wall art, quotes from famous people, etc. Page 4 3rd Floor, Council Chambers and City Hall RFP October 26, 2021 12. Presentation of recommended finishes, paintings, pops of colors, materials, fixtures, lights, and furniture including conference room details. 13. Provide (3) vendor options for specified interior items including prices/costs. 14.A multi -layered floor plan with dimensions of the new or existing space. 15. Architectural design and interior design including finishes of the flooring, walls, cubicles, office furniture, storage cabinets, front counters, etc. 16. Structural design changes if any to conform to the latest standards 17. Electrical and controls design for energy efficiency while providing ample lighting 18. Design Plumbing upgrade as needed. 19. Design HVAC mechanical system as needed. 20. Provide cost estimate for Interior Design for each discipline. 21. Include innovative designs for improving productivity. 22. Full restroom facility remodel for ease of cleaning while providing a fresh and clean design including addressing any ADA issues. Total of 17 restrooms for all city hall floors. 23. Address any maintenance/repair solutions prior to applying finishes. 24. Relocate departments adjusting the lighting and moving HR. 25. Expansion of 3rd floor offices including the converting of existing balconies to the office space. 26. Provide a multi-purpose room (i.e. Lactation) located in the 3rd floor, permanent vs temporary included in 3rd floor layout. 27. Design a new security camera system. 28. Conference room spaces and the AV equipment therein must have Network visibility to other conference room spaces and be controlled by a single app, web service, or other unified platforms Council Chambers The objectives are to create more welcoming and contemporary design for the Council Chambers, technology upgrades, lighting upgrades, repainting, replace flooring, installing security system, upgrade office furniture, upgrade restrooms, conference rooms. 1. Interview the City Council, Executive Team and list their ideas. 2. Floor plan analysis of the existing building floor plan for efficient use of space. 3. Interior design of the council chambers, restrooms (2), storage needs, etc. 4. Council Chambers upgrade and introduction of new communications technology for presentations and tools for collaborating group ideas as recommended by an Audio Video specialist. 5. ADA access enhancements for full floor access for staff and visitors. 6. Selection and design of artwork and interior decorations including wall art, furniture, etc. 7. Architectural design of interior design including finishes -Present and provide samples recommended finishes, flooring, walls, paintings, materials, fixtures, lights, and furniture including conference room details. 8. Provide (3) vendor options for specified interior items including prices/costs. Page 5 3rd Floor, Council Chambers and City Hall RFP October 26, 2021 9. A multi -layered floor plan with dimensions of the new or existing space. 10. Structural design changes if any to conform to the latest standards. 11. Electrical and controls design for energy efficiency while providing ample lighting. 12. Design enhanced/energy efficient Council Chambers bright clean lighting plan. 13. Design Plumbing upgrade as needed. 14. Design HVAC mechanical system upgrades as needed. 15. Provide cost estimate for Interior Design for each discipline. 16. Remodel Restroom facility for bright modern features while providing a fresh and clean design. 17. Address any maintenance/repair solutions prior to applying finishes. 18. Design a new security camera system. 19. Conference room spaces and the AV equipment therein must have Network visibility to other conference room spaces and be controlled by a single app, web service, or other unified platforms Exterior Design 1. Address exterior planters' removals and replacement with a zero maintenance modern facade. 2. Extend the interior office space toward the exterior patios including air- conditioning, lighting, etc. 3. Replace single pane windows with modern dual pane windows and frames. 4. Design window covering features in conference rooms. 5. Replace patio roofs with proper insulated, waterproofed roofs. 6. Design a paint pallet for the building before window replacements. 7. Upgrade all PCC existing cobble -stone simulated walkways and remove off set sections of existing cobble simulated walkways and replace with non -slip decorative walkway surfaces, seal joints to prevent water intrusion to basement. 8. Design of a new digital display kiosk outside the Council Chambers. 9. Design audio and visual for outdoor transmission of meetings. 10. Design a new security camera system. Audio, Video, and Sound System Upgrade The objectives are to improve video display and recording capabilities, improve audio capabilities, improved reliability, improve ease of use, ability to host hybrid meetings where the council members and/or public may participate in meetings in-person or over video conferencing (Zoom) or any combination thereof and ability to receive phone calls from the public and feed the call through the Council Chambers audio system while preventing any audio feedback. 1. Complete AV and Broadcast system detailed engineering 2. Equipment coordination and supply 3. Review existing systems, functionality, interfaces, and integration points. System production 4. Determine which of the existing AV devices should be retained and which should be replaced or eliminated. Page 6 3rd Floor, Council Chambers and City Hall RFP October 26, 2021 5. Recommend and design an optimal design for in -Chamber AV equipment including TVs/monitors, cameras, dais monitors, speakers, microphones, and centralized control panel. 6. Recommend and design an optimal design for 3 digital displays kiosk including TVs/monitors, centralized control panel and the ability to be controlled from the city clerk office. 7. Recommend and design an optimal design and identify components for conducting hybrid meetings that include in -Chambers participants and remote participants using video conferencing platforms such as Zoom, Microsoft Teams, etc. 8. Recommend and design an optimal design to incorporate and integrate in - Chambers computers for presentation and meeting management. Include the ability to conduct presentations from staff and guest laptops. 9. Recommend and design an optimal design to incorporate and integrate 3rd floor conference rooms computers for presentation and meeting management. Include the ability to conduct presentations from staff and guest laptops. 10. Recommend and design translation services/mechanisms for the content broadcast from the Council Chambers. 11. Recommend and design closed captioning services/mechanisms for the content broadcast from the Council Chambers. 12. Recommend and design a system to accommodate hearing impaired participants with headphones. 13. Provide a backup audio recorder. 14. Evaluate the lighting in the Council Chamber, so that the cameras inside the Council Chambers can provide optimum quality of videos for the broadcasts. 15. Documentation ❑ Technical Documentation ❑ Operational Procedures and Documentation • 31) rendering a. Provide a maximum of (4) renderings of the conceptual design. City Council Presentations • Up to 3 City Council presentations to provide updates of the project. Presentations may be in person and televised to the public. Task includes materials, visual and models to communicate the ideas of the architectural designs. Deliverable • Full plans and specifications package for the entire design of City Hall's third floor and Council Chambers. • Provide max (4) 3D renderings of the conceptual design. Page 7 3rd Floor, Council Chambers and City Hall RFP October 26, 2021 • Provide (3) PowerPoint Presentations. The total budget for the project is $2,080,000 which includes design, construction and construction administration services. PROPOSAL FORMAT AND CONTENT Consultants shall limit their proposal up to 20 pages, excluding cover and resumes. The proposal shall provide all the information requested. The Consultant's proposal shall contain the following information and shall be organized as follows: A. Project Team An organization chart indicating principals and key project team members together with an indication of their involvement in the project. Also provide resumes of the key personnel involved with this project including personnel from sub -Consultants. For the project engineer and project manager, include information for three (maximum) recent projects on his/her record of completion compared to the original project schedule. B. Firm's Experience List a maximum of three (3) projects of similar size and scope that your firm has performed design services for other public agencies. For each project, provide the following information: location, owner, construction cost, year the design was completed, year the construction was completed, your project manager, engineer, and inspector's name. If any portion of the project is sub -contracted, provide similar information for a maximum of three projects. Include the conceptual design and final pictures of the projects. C. Project Design Discuss the methods and procedures that will be used in the design of the project. Provide a list of construction drawings that will be prepared for the project. Also identify any potential concerns or problems in the design of this project. D. Project Scheduling Provide a schedule identifying milestones for the major tasks in the design of the project, beginning with the Notice to Proceed. The City is seeking a quick time frame for design and construction. It is intended that the project be fully constructed by June 30, 2022. E. Resource Requirements Page 8 3rd Floor, Council Chambers and City Hall RFP October 26, 2021 Provide a man-hour and fee estimate for the proposed scope of work. Please state all assumptions upon which the estimates are based. F. Fee Schedule The fee proposal shall include a not -to -exceed (NTE) figure and hourly billing rates for typical staff classifications and cost breakdown per task. These rates will be used to negotiate any additional work the City may request. All assumptions upon which the costs are based shall be stated. G. Agreement Exhibit "B" is a copy of the City's professional services agreement. A copy shall be completed and signed as part of the proposal package. Completion of this agreement will be your statement that all terms and conditions are acceptable. This completed agreement made part of the proposal is by no means to be interpreted as acceptance by the City or notice to proceed. H. Insurance Proof of insurance requirements addressed in the professional services agreement of this Request for Proposal shall be submitted by the selected Consultant upon execution of the original contract for submittal to the City Council. All proposers shall submit a "Statement Certifying Insurance Coverage" certifying that the required insurance coverage will be obtained by the Consultant, and that the Consultant understands said coverage is prerequisite for entering into an agreement with the City. The Consultant is required to confirm with its insurance carrier that it can meet all the requirements for insurance. Failure to meet the insurance regulations as set forth shall result in the Consultant's disqualification. I. References List of three (3) references for similar projects must be provided. Include contact person, address, and telephone number. Submittal of Proposals — Proposals shall be submitted via email to: Sam Gutierrez, Public Works Director: S utierrezbaldwin ark.com John Beshay, Engineering Manager: Jesha�(cx�baldwin ark.com David Lopez, Associate Engineer: Dlopez(c baldwinpark.com Page 9 3rd Floor, Council Chambers and City Hall RFP October 26, 2021 RIGHT TO REJECT ALL PROPOSALS The City reserves the right to reduce or revise elements of the scope of work prior to the award of any Contract. Furthermore, the City reserves the right to reject any or all proposals submitted; and no representation is made hereby that any Contract will be awarded pursuant to this Request for Proposal, or otherwise. All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written contract will be borne by the proposer. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind which may be incurred by a proposer. All proposals submitted to the City in response to this Request for Proposal shall become the property of the City. SELECTION PROCEDURE: Criteria for evaluation of proposals may include, but need not be limited to, the following: 1. Responsiveness and comprehensiveness of proposal. 2. Firm's and assigned personnel's experience with the City of Diamond Bar and other public agencies. 3. Quality of previous work performed by the firm. 4. Resources and fee required to perform the requested services. 5. The Consultant's comments on the consulting services agreement. 6. References. The City reserves the right to reduce or revise elements of the scope of work prior to the award of a contract. Furthermore, the City reserves the right to reject any proposal and may elect to make a decision without further discussion or negotiation. This solicitation is not to be construed as a contract of any kind. The City is not liable for any costs or expenses incurred in the preparation of the proposals. The right to issue supplementary information or guidelines relating to this request is also reserved by the City. To be eligible for consideration, interested firms must submit proposals to the City of Baldwin Park no later than 5:00 p.m. Wednesday, November 16 2021. QUESTIONS For any questions regarding this Request for Proposal, please contact Mr. David Lopez, Associate Engineer. Page 10 3rd Floor, Council Chambers and City Hall RFP October 26, 2021 Enclosures: Exhibits "A" — Existing Floor Plan Exhibit "B" - Consulting Services Agreement Consultant Services Agreement Page 1 of 5 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this January 19, 2022 by and between the City of Baldwin Park, ("City"), and La Canada Design Group, Inc. ("Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." Duration of Scope of Services may be extended to accommodate the construction phase but shall not exceed the total compensation. 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." 3. TIME FOR PERFORMANCE. Service Provider shall perform the services above described in a timely manner in accordance with the professional standard practices and the provisions of this agreement. This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date, unless sooner terminated as provided in Section 16 herein: A. Commencement Date: January 6, 2022 B. Expiration Date: June 30, 2023 C. Upon mutual agreement by the parties construction support period will be equal to the construction time period for the "Construction Support Scope" 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for alt purposes, an independent contractor and shall have control of alt work and the manner in which it is performed. Consultant shah be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time Consultant Services Agreement Page 2 of 5 services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation). (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, Consultant Services Agreement Page 3 of 5 agents or employees shall be in excess of Consultants' insurance and not contributed with it. (3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (F) With respect to Workers' Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City's ownership of documents includes any and all analysis, computations, plans, correspondence and/or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. Any re -use by City shall be at the sole risk of City and without liability to Consultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "16" of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to Consultant Services Agreement Page 4 of 5 and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) La Canada Design Group, Inc. Att.: Kevin O'Brian, President and CEO 630 North Rosemead Blvd., Suite 400 Pasadena, CA 91107 (626) 351-4301 (B) City of Baldwin Park Att.: Sam Gutierrez, Director of Public Works 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 460 23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. Consultant Services Agreement Page 5 of 5 IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. CITY OF BALDWIN PARK By: Emmanuel J. Estrada Mayor Dated: Approved by By: Robert Tafoya City Attorney Dated: CONSULTANT: By: Name/Title Dated: IT" 74111 06M.- - F Programming, Planning, ,?nd Design, Interior/ Exterior Design and Related Services for the City Hall Third Floor, ?«C «2ncil Chambers Improvements Project UMTWfkvff -07, Mew —C1 kacll ICIS IT ' V11. S � November 22, 2021 City • • Park `-• For •r For Architectural Programming, Planning and Design, Interiorl exterior Design and Related Services for the City Hall Third Floor, and Council Chambers Improvements Project Table of Contents Page A Project Team 04 B Firm's Experience 05 C Project Design 10 D Project Scheduling 15 E Resource Requirements 16 F Fee Schedule 16 G Agreement 17 H Insurance 18 1 References 19 Signed Addendum 20 I 2 LA CANADA DESIGN GROUP. INC / 630 NORTH ROSEMEAD BLVD SUITE 40, PASADENA CA 91107 / 626-351-4301 / WWW.LCDG.COM Cover Letter November 22, 2021 Sam Gutierrez, Public Works Director: Sgutierrez@baldwinpark.com John Beshay, Engineering Manager: Jbeshay@baldwinpark.com David Lopez, Associate Engineer: Dlopez@baldwinpark.com City of Baldwin Park 14403 Pacific Ave, Baldwin Park, CA 91706 Dear Mr. Gutierrez, Mr. Beshay, Mr. Lopez, and Members of the Selection Committee: We’re very excited to submit our qualifications and proposal for A-E Services for the City of Baldwin Park City Hall Council Chambers & Third Floor renovation project, in response to the advertised RFQ. We understand that the proposed work includes architectural & engineering planning, entitlements & permitting, design, construction documents, and construction administration for the new facility. With our team’s experience with the City of Baldwin Park for the Zocalo Civic Plaza, as well as in similar facilities for the nearby cities of Burbank, Glendale, Pasadena, La Mirada, and Arcadia, we believe we are very well suited for this project. Who We Are: Based in Pasadena and founded in 1981, LCDG is a 40-year old regional architectural planning and design practice. Originally established in the city of La Canada, the practice grew quickly and moved to nearby Pasadena. The full legal business name is La Canada Design Group, Inc, and our DBA is LCDG. The firm is an S-Corporation and is State certified as a Small Business Enterprise. Our projects are primarily institutional in the public sector. Our projects feature new construction, additions, adaptive re-use, and renovations for diverse uses. Team of Specialists: To service the varied scope requested by the City, LCDG has assembled our best team for your project. Our LCDG team is led by Kevin O’Brien as Principal in Charge. Kevin has more than 25 years of experience in institutional projects, and will direct the design and planning for this work. Robert Lawson is our Senior VP and QA/QC leader, and technical specialist for the project. Project Manager Veronica Romero West has experience and ‘lessons learned’ on numerous similar facilities. Project Architect Warren Yoo will be responsible for design implementation and follow-through. To service the broad comprehensive scope requested by Baldwin Park, LCDG has assembled an outstanding team of consultants for your project. These include Budlong for MEP, Low Voltage and Fire Alarm, Veneklasen for A/V and acoustical design, KPJ for cost estimating, and C2S for specifications. As their resumes will demonstrate, our team was selected for both their experience in similar public sector work as well as their credentials in producing exceptional work. We have an established relationship with all of these consultants through our years – and even decades – of collaboration on projects with many similarities to yours. Relevant Qualifications and Experience: The LCDG team is uniquely qualified to provide services for this project. As the following pages demonstrate, we have overlapping experience for the specialized scope required. In addition to our nearly 40 years of experience in public projects, this includes broad expertise with public facility renovations, including specific experience with Board Rooms, Council chambers, and Administrative office spaces. For example, our project for the Long Beach Transit Headquarters renovation, now in the construction document phase, includes a large Board of Supervisors Council Chamber on the first floor, as well as two levels of administrative office and executive suites. Another current project, the Glendale Municipal Service Building renovation, also included the design of a new Council Room, along with the rehabilitation of outdated offices and public areas. Just last year, we completed a strategic planning study for the County of Los Angeles for the renovation of their Alhambra Headquarters complex, totaling over 200,000 square IN 111120, 11 ATINMIR0110- As these and other projects demonstrate, we have long-standing relationships with clients that include local Municipalities and Counties agencies. Our history of repeat business with these clients accounts for a large percentage of our work, and is a testament to our level of commitment and dedication to a high level of service to our clients. We greatly appreciate the opportunity to submit our qualifications and proposal for this exciting project. We look forward to working with the City of Baldwin Park on this endeavor. Kevin O'Brien, AIA, LEED AP President and CEO kobrien@lcdg.com ENRON I NO IIII ii PRI I I: I IRII I IM III III I L DO LA CA ESIGN CROUP City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I A - Project Team 1 4 OWL locations, with specialization in Civic, Municipal, and Educational Projects. Prior to joining LCDG, Kevin was a Design Principal for Los Angeles based ourthouses, Libraries, Arts Centers, and schools. Kevin has been a LEED Accredited Professional for over 15 years, and has designed numerous LEED Certified, Net Zero Energy, and Carbon Neutral projects for a wide variety of clients. 9,t the Cal Poly Pomona School of Architecture. He has taught design studi ?.nd served on numerous academic juries throughout Los Angeles ailndt projects listed): ° Long Beach Transit V Headquarters and Board OfSupervisors Council Chamber Remodel ° City of Burbank City Yard Services Building, Burbank C/\ o 10,885Sf.Crew Quarters, Maintenance & Operations Offices, Meeting Spaces, Service Yard -$4.gK8 ° Los Angeles County DPW Headquarters, Alhambra CA O Programming and strategic planning ° City VfGlendale o Municipal Services Building Interior Renovation -Con8trUC[iOn budget $2.5M V Howard Building Power Station T| -Construction budget $1.1M ° Chula Vista Courthouse, Chula Vista CA* O Remodel and 7 -| for the existing Chula Vista Courthouse, including new jury duty waiting areas, lobby redesign, and ADA ° Metropolitan Water District of Southern California: o LaVerne Field Engineering Building, [@Verne CA-19/4OOsf offices, |8bS^ and service space for Field Engineers - Construction budget $4.1K4 V LaVerne Water Quality Lab, LaVerne CA-27.00OSfCritical Use Facility, offices, labs, and service space; seismic update - Construction budget $12.3KA V [}iemBrOrange County Region Service Center, Yorb8Linda CA - New facility; includes public lobby, crew offices, {kshops - Construction budget $4.1M ° SC Edison V Mesa Substation, Monterey Park CA - Two new structures. Operations Offices, Maintenance offices, shops, service area - Construction budget $4.iM (*completed while principal at another firm) AMORM D Ohio State University; Bachelor of Science in Architecture 0 Yale University; Masters in Architecture American Institute of Architects (AIA) Pasadena Foothill Chapter, Past Board Member AIALA AIACC Design Awards Committee ������ Visiting Professor of Design, Cal -Poly Pomona Select Awards: Project of the Year, Alberta Magazine, Mount Royal University Taylor Ctr Library Design Showcase, UCSB Davidson Library Over 25 AIA Design Awards on multiple projects California Monarch Award, Highest Honor — CorTec Learning Center USGBC Sustainability Award, Malibu High School Robert Lawson has nearly 30 years' experience with Municipal, Industrial, and Utility projects. As Senior Project Manager he is responsible for overall management of the project's design, schedule, and budget. In the case of MY.It4ile -#,rtj6cts with the s-ame client, R,#* Yeill erlsvre that the Yari*v.s ;#r#jects are staffed properly and cross -coordinated as required. Rob will frequently lead the construction administration efforts on larger projects. His wide range of experience in various methods of project 4elivery has been invaluable in developing strong working relationships with contractors. Rob also leads LCDG's QA/QC procedures for all projects in the At LCDG, he has completed over ninety new and renovation projects as senior project manager, project manager, designer, and/or job captain. Robert is particularly strong in his technical expertise of building systems and addition to his project leadership role, Rob has become an expert at Building Information Technology [BIM], and guides the office's BIM efforts. ° Norwalk Transit System O Bus Stop Improvement Program, Four landmark bus stops - Construction budget $35OK O Multiple renovations and deferred maintenance improvements - Construction budget $2.OK8 ° City VfBaldwin Park, Baldwin P8rk, CA O ZoCa|0Park Renovation ° City OfBurbank City Yard Services Building, Burbank CA O 1D'O85Sf.Crew Quarters, Maintenance & Operations Offices, Meeting Spaces, Service Yard -$4.SK8 ° Los Angeles County DPW Headquarters, Alhambra CA n Programming and strategic planning ° City QfGlendale O Municipal Services Building Interior Renovation - Construction budget $2.5M D Howard Building Power Station T| (in pnJAneSs\- Construction budget $1.1W1 ° Metropolitan Transportation Authority Q K4e1n] Gold Line Transit Station Canopies, Highland Park, CA ° Citizens Business Bank, Pasadena CA 8 New Two-story steel frame office and banking center, Pasadena CA -Construction budget $4.7K8 ° SC Edison • Covina Service Center/Garage Expansion, San Dimas Ca; Add one over -sized service bay for truck and crane service, 1 OT bridge crane - Construction budget $1.9M • Ontario Service Building / Garage Expansion, Ontario CA; Add three over -sized service bays for truck and crane service, 1 OT bridge crane, lube pit, tire room and office. (201 6) -Construction CSI S&m10r OC ,Tq���� American Institute of Architects (AIA) Inland Chapter, Corporate Member Construction Specificatio Institute I W 1Tr87n=&Z7MTrrvHZTr, = Project Manager Veronica Romero West brings over 30 years of leadership experience to the design team in the highly diverse areas of utilities, civic, office, housing and retail. Throughout her career, Ms. West's project roles have included Entitlements Manager / Project Principal / Architect of Record / Projeol Manager / Quality Control / Construction Administrator. Mmj.0 clients. Her background covers all aspects of the design process from feasibility studies, programming, existing conditions reports and master planning to architectural design, construction documents, consultant coordination and construction administration. Well versed with fast track and phased projects, she managed numerous large-scale projects for the civic, commercial, science and technology and entertainment industries. o Redondo A15A Su'rvey o Century ADA Survey o Monrovia Public Health Center - Maintenance and Repairs o Saticoy Yard - Tenant Improvements o Rio Hondo Spreading Grounds - Renovations o Eaton Yard - Window and Ceiling Replacement o Santa Clarita Office - ADA Restroom Upgrades o Imperial Yard Office Renovation and Emergency Generator o ACWM Metrology Lab and Office Renovations o Hall of Records Plaza Renovation o Dept of Consumer and Business Affairs Office Renovation o MLK Recuperative Care Center o Courthouse Adaptive Reuse - Facility Assessment + Programming • City of Norwalk • City of Brea o Brea Council Chambers Renovation • City of Temple City o City Hall -Facility Assessment+ Programming • City of Sierra Madre o City Hall + Police Station Entrance • City of Rosemead City of Riverside o California Tower Trellis Him Veronica Romero West, AIA Project ".7nagoll Education: 0 California Polytechnic State University, San Luis Obispo; Bachelor of Science in Architecture Registration: D California, C-22316 0 Cal OES SAP Evaluator Memberships & Affiliations: 0 American Institute of Architects (AIA) Pasadena & Foothill Chapter President (2006) D California Council, Past Director (2007) 0 Board of Directors (2000- 2007) 0 JRD (Student) Scholarshi.t Committee (on-going) During recent years, he has been working with various On Call projects with LCDG. Warren also leads many Construction Administration projects within the office. He seemlessly works with the design and construction teams tt help achieve the design intent of every project. Los Angeles County Department of Public Works o Live Oak Library, Arcadia, CA o Curtis Tucker Public Health - Addition Project, Inglewood, CA o Hollywood/Wilshire Public Health Center - Deferred Maintenance Project, LA o Eaton Yard - Flood Control District Building 1 - Maintenance Project, LA • SC Edison: o Southern California Edison Ridgecrest Service Center Administration Building, Ridgecrest, CA o Mesa Substation, Monterey Park CA - Two new structures, Operations Offices, Maintenance offices, shops, service area • MWD: o Diemer Orange County Region Service Center, Yorba Linda CA - New facility; includes public lobby, crew offices, & shops • Korean consul Generals residence, Los Angeles CA* • Bethesda University of California, Los Angeles CA* • LAC- USC Medical Center, Core Laboratory Equipment Replacement and Tenant Improvements, Los Angeles, CA • The Gange Hall 39 at Buena Park Down -Town* M=1 Won Warren Yoo NCARB, CS1 ®o 0 Myung Ji University, South Korea Bachelor of Architectu 1z Arpine (Arpi) is a creative designer with 7 years of experience in a variety of projects, ranging from small remodels to larger educational and institutional facilities. USTR R P041 I ra a J! ATXW . r0 w� . "!Wj and 3D visualization and renderings. • Norwalk Transit Center Building Assessment; Norwalk CA o Multiple renovations and deferred maintenance improvements • City of Glendale o Municipal Services Building Interior Renovation • City of Burbank City Yard Services Building, Burbank CA o 10,885sf, Crew Quarters, Maintenance & Operations Offices, Meeting Spaces, Service Yard - $4.9M • Los Angeles County Department of Public Works o Redondo ADA Survey o Monrovia Public Health Center - Maintenance and Repairs o Saticoy Yard - Tenant Improvements o Rio Hondo Spreading Grounds - Renovations o Imperial Yard Office Renovation and Emergency Generator o ACWM Metrology Lab and Office Renovations • Boeing o Renovating various offices located in their El Segundo and Long Beach locations • MWD: o La Verne Field Engineering Building, La Verne CA - 19,400sf offices, labs, and service space for Field Engineers o La Verne Water Quality Lab, La Verne CA - 27,000sf Critical Use Facility, offices, labs, and service space; seismic update • Marymount High School, Los Angeles CA o Campus Wide Space Utilization Study o Science Labs and Visual Arts Studios Renovation • Los Angeles Unified School District o Corona Elementary School - Interim Housing and campus Modernization o Bernstein High School Turf Replacement and school Renovation • Glendale Community College, Glendale, CA • Pathways LA o Child Care Facility renovation • Baxter Bioscience Administrative Offices, Los Angeles CA • Acorda Offices, Raleigh NC • Amgen Offices, Thousand Oaks, CA (some projects completed at another firm) 610 Z - W. - Im•m 0 University of California 0 Berkeley; Bachelor of Arl in Architecture [I Isfahan University; Associate of Arts in Architecture re-M71M.-Mom 0 Cal OSHA 10; Construction Outreach Training Course V4 0 Fire Extinguisher Safety; CAN-PS4 Sunil has over 35 years of experience in designing engineering systems including H\AC, p|urnbing, steann, compressed air, heat recovery and fire protection systems. He has vast knowledge of the design and construction of transportation systenns, warehouse and maintenance facility project experience. He is responsible for the courdination, design, development, written specifications, cost estimates, construction observation, energy compliance and equipment selection for mechanical engineering projects, Sunil has developed and maintained an excellent relationship with the local municipalities for more than 35 years ensuring a smooth and effective approval process, Sunil Patel, P°E°, LEED AP, ==~°~ CEO IPresident AnMBE | SBE �DBE �L.3BsRnn � Felix Gomez brings more than 30 years of electrical design experience to Budlong & Associates, Inc. Most recently, he served as the project manager for the $200 million Del Amo Fashion Center renovation` His extensive list of project experience includes education, hea|thcare, retail, commercial, industrial, institutional, theme parks, and miscellaneous outdoor projects. Fe|ix's responsibilities include project management, design, development, written specifications, cost esiirnates, construction observation, energy compliance and equipment selection for mechanical engineering projects. Felix has developed and maintained an excellent relationship with the local municipalities such as City ofLos Angeles and Ventura for more than 30 years ensuring a smooth and effective approval process. Felix Gomez Director ofDesign AnMBE �SBE |D8E|LSBEFirm �� �� � 2 B1 Kelly 5chaU leads the Bud|ung's Plumbing Design Department. He has shepherded numerous p��ectsfrom their inception through procurement and completion of construction. Adept at establishing a precise and complete scope of work, projects headed by Mr. 5chaU invariably proceed smoothly through the various phases of design, cost estimation, segregation of costs, creation of project specifications, construction phase and ultimate project completion. Talented in all aspects of plumbing design' Mc 5chaU is especially noted for the preparation ofprojects and his attention to design Mr, Schall is especially noted for his attention to detail. As our Quality Control Manager, heisresponsible for the accuracy ofdrawings and upholding the company standard ofexcellence. Kelly Schall Plumbing Designer AnMBE | SBE �DBE �LS8ERun �� �� � 3 � Fire Sprinkler Riser Design, Plumbing, Systems Design, Engineering Management, Project Management, Construction Support and Cost Estimation and Fee Estimation. Specialty with water, sewers, gas and storm drain piping design systems, Prepare specification, Visit sites to provide clarifications and interpretations of drawings and specifications. Experience in change orders, cut -sheets submittals, request for information (RFI) and construction administration, Over 14 years of experience in Autocad. 7years in Revit and 2 years inAuiosprinksoftware. William Gonzalez Director ofPlumbing and Fire Protection Operations AnMBF | SBE | DBE |LSBEFirm �� �� � 4 BI Mr Ghataura's electrical engineering experience extends from lighting and power distribution design to data networking. He's also knowledgeable in public address systems, TV systems, security systems and other low voltage systems used in new and existing commercial and institutional facilities. His project experience includes educational facilities, commercial TI, residential, and health care. At Buclong he is responsible for providing design and technical support from project conception to completion. Heserves as a designer ofmedium and low voltage power systems, communications, lighting |ayouts, and fire alarm including calculations and selection of appropriate system components. This involves coordination with other engineering discip|ines, management of project financial budgets, and ensuring projects are completed by required deadlines and financial guidelines. He has been part ofnumerous projects involving stringent criteria's such asLEEDand CHP5. RajeevGhataura Director ofElectrical @ Low Voltage Operations AnMBE |SBE|DBE|LSBEFirm �� 0�� � � u Mr Montes has over 2Oyears' experience in designing engineering systems and elements including low voltage (Data, PA. Te[ Security, CCTV CATV, Access control, Sound systems), FA system. He has designed fire alarm/low voltage systems for onnnrnercia[ industrial, hea|thcare, educational, recreation, residential, and public/institutional Sergio Montes Low Voltage Engineer AnMBE �SBE |DBE|L�� SBEFinn �� 0 6 BI A licensed professional Fire Protection Engineer in States of California and Arizona. ICC Certified Commercial Building Inspector, holding Master's degree in fire engineering and Bachelor's degree in mechanical engineering, 25 years experiences including local fire departments and privatefireand MEP engineering consulting firrns, highly skilled in fire protection performance- based design and mechanical engineering design, fire hazard eva|uaLion, and code interpretation, modification and alternatives, completed numbers of project designs involving various industrial, commercial, hospita|s, schools, high-rise buildings in the United States and overseas, having several publications in the areas of life safety/fire protection pe/hornnance-based engineering design, structure performance in fire, smoke rnanagernent, computer modelling app|icadons, fire invesbgation, and upholstered furniture fire research, serving ontechnical committees including: ° NFPA24 Private Fire Service Mains ° NFA4 92 Smoke -Control Systems ~ NFPA101 Life Safety Code Flora Chen, FPE AnMBE |SBE I! �� DeE�LSB�Firm �� 0 / B1 City Hall 3rd Floor and Council Chamber TI Veneklasen Associates Veneklasen Proposal No. 21.1160-1R1 November 17, 2021— Page 11 of 13 EXHIBIT 3: VENEKLASEN ASSOCIATES COMPANY PROFILE AND PROJECT LEADERSHIP Founded i n 1947, Veneklasen Associates i s among the oldest acoustical consulting f irm in th e Un ited S tates. Our services encompass a rchitectural acoustics, a udio-visual (AV), information technology (IT), environmental noise and vibration mitigation. As a sole source for building sound quality and low voltage, our technical and pr ofessional standards have be en developed through t he design of literally thousands of buildings worldwide. Sound qua lity a nd no ise m itigation in the bui It e nvironment i s a significant design element. Our goal is to optimize the acoustics according to building science, aesthetics and cost. By utilizing a proactive, c ollaborative de sign a pproach w e are able t o a ddress the a coustical effect of the bui Iding s ystems and develop recommendations and performance criteria with the design team and project consultants. • Civic & Government Agencies • Courthouses & Public Safety • Education -College & University + K12 • Studios & Entertainment Facilities • Transportation, including Airports & Rail • Medical Centers & Hospitals • Commercial Buildings & Corporate Interiors ® Hotels, Resorts & Casinos • Condominiums & Apartments • Concert Halls & Performing Arts Complexes ® Museums & Cultural Centers • Industrial& Utility • Places of Worship RESEARCH AND TESTING Our firm's origins are in research. We were founded in 1947 in response to a need to investigate noise impact relating to in ventions resulting f rom W orld War 11, s uch as rocket engines or noise w ithin m ilitary a ircraft in operation. 0 ur findings a nd associated i nnovations led t o pa tents in he aring protection, microphones, a nd measurement instrumentation. Veneklasen Associates' commitment to research was sustained throughout the decades and remains a passion to this day. Our work has led to improvements in the acoustical design of performance spaces such as concert halls and auditoriums, and, in the case of multifamily residential properties, set industry standards and best practices. Today our research experience informs our testing methodology, with capabilities in both our NVLAP accredited lab — Western Electro -Acoustic Laboratory - and in the field. AUDIO-VISUAL SYSTEM DESIGN (AV) Since the late 1940's, Veneklasen Associates has pioneered the design of high-quality a udio-visual s ystems. Initially concentrating on the design of sound reinforcement systems for auditoriums, convention centers and hotels, many of these systems incorporated the firm's own design innovations — bi-amplification, column a rrays and pressure zone microphones. In the pa st t hree decades, Veneklasen Associates ha s e nhanced its A V de signs to i nclude videoconferencing; video projection, video recording, and digital signage. • Sound reinforcement and reproduction Film and video projection systems • Multimedia presentation systems Remote control systems Paging systems Audio and videoconferencing Digital s ignage INFORMATION TECHNOLOGY SYSTEM DESIGN (IT) Our IT team provides leadership in the design of all Information Transport systems, including main computer center design, pa thways, distribution c losets, f iber and copper backbones, a nd broadband. Our scope may include DAS (Distributed Antenna Systems) to provide full coverage for cellular and wireless LAN connectivity. With a focus on network convergence,the same infrastructure will accommodate telephones, building automation, administrative, an d entertainment applications. Finally, computer rooms, distribution closets, and pathways incorporate energy efficient methods to maximize LEED certification points. SECURITY Veneklasen Associates help you determine what assets you should protect and identify who they should be protected from. We make you aware of the different types of attacks that are possible given your unique situation and work with you to redressthem. After establishing our client's needs, we seek out only the best technologies with which to fulfill them. Considerations will be given to the client's long-term interests, any short-term budget concerns, overall look and visual appeal, long-term reliability, system augmentation and expansion potential, and overall scalability. The goal for our clients to save money over the life of the system. Not only in avoided security losses, but also in improved operations efficiency and improved safety. www.veneklasen.com Veneklasen Associates JAMES A, GOOD I PRINCIPAL I PRC}JECTMANAGER -ACOUS ICS Education City Hall 3rd Floor and Council Chamber T! Veneklasen Proposal No. 21.1160-1R1 November 17, 2021— Page 12 of 13 James Good has been an architectural acoustician for 50 years, since his arrival at Veneklasen Associates as an intern as an undergraduate at USC. He has since amassed a diverse project legacy including civic, office, and educational buildings; worship spaces; music and drama academies; hotels and resorts; medical centers, and condominium projects. With a degree in Architecture, Jim brings a unique professional and technical perspective to his work. His expertise encompasses architectural r ecommendations including e xterior skin d esign, adjacency review, sound isolation requirements, room shaping and finishes, and structural and mechanical equipment noise and vibration mitigation. He is particularly proficient in the acoustical design of laboratories, offices, auditoriums, and conference spaces. Bachelor of Architecture, University of Southern California, 1970 Representative Public Santa Monica Gty Services and Building, Santa Monica, CA Project Experience Del Mar City Hal!; Santa Ana, CA Los Angeles County Hall of Justice, Los Angeles, CA Los Angeles County Board of Supervisors hearing Room, Los Angeles, CA Calpers Headquarters, Sacramento, CA Los Angeles County Fire District Headquarters, Los Angeles, CA Los Angeles Federal Courthouse, Los Angeles, CA Los Angeles Municipal Courts, Multiple Locations, CA Los Angeles County Superior Court- Compton, Compton, CA LA County Sanitation District -Shoemaker Plant Generator, Los Angeles, CA LA County Library- HVAC Vibration Study, Los Angeles, CA Water Treatment and Beverly Hills Public Works Facility, Beverly Hills, CA Contra Costa Co. Public Safety Command Center, Contra Costa County, CA Public Safety Facility, Indio, CA North Hollywood, North Hollywood, CA — Police Facility AOC Mid -County Superior Court of California - County of Riverside, Banning, CA Edward R. Roybal Federal Building & Courthouse, Los Angeles, CA Santa Monica Public Safety Facility, Santa Monica, CA Commerce Community Center, Commerce, CA Los Alamos Municipal Complex, Los Alamos, NM Edward R. Roybal Federal Building & Courthouse, Los Angeles, CA El Centro Federal Courthouse, EI Centro, CA Lloyd D. George United States Courthouse & Federal Building, Las Vegas, NV Costa Mesa Police Headquarters, Costa Mesa, CA —Addition Fontana Police Department, Fontana, CA Los Angeles Municipal Courts — Airport, Van Nuys, West San Fernando Lynwood Regional Justice Center, Lynwood, CA Representative Office Experience Sempra Energy, Monterey Park Univision Headquarters, Los Angeles, CA The Gas Company Tower, Los Angeles, CA Atlassian Creative Space, Mountain View, CA American Capital Corporation, EI Segundo, CA Ascend Office, EI Segundo, CA Belkin Headquarters; Playa Vista, CA Google Offices, Venice, CA Herbalife Headquarters at LA Live! Los Angeles, CA McDermott Will and Emery, LLP (MWE) Offices, New York, NY Linkedln Corporation, Carpinteria, CA Netflix Icon and Cue Offices, Hollywood, CA Professional Experience Principal, Veneklasen Associates, Inc. —Current Senior Associate, Paul S. Veneklasen &Associates, 1967-1997 www.veneklasen.com City Hall 3rd Floor and Council Chamber TI Veneklasen Associates Veneklasen Proposal No. 21.1160-1111 November 17, 2021 — Page 13 of 13 JACK SHIMIZU I ASSOCIATE PRINCIPAL -F DIRECTOR OF AUDIO-VISUAL &LOW VOLTAGE Education Jack Shimizu has been working in the audio-visual industry for over 25 years. He has designed AV, s ound and pa ging systems for a irports, m unicipal buildings, convention c enters, auditoriums, theme parks, live performance and black box theaters, classrooms, and sports facilities. As Director of Veneklasen Associates' Audio -Visual Control a nd Systems Design group, Jack's comprehensive knowledge of trends in AV and technical resources sets a high standard f or his t earn. As a r esult, Veneklasen A ssociates is k nown f or the design a nd development o f high qua lity, hi ghly de tailed s ystems that a re intuitive to o perate and adaptable to meet changes in future technologies. United States Navy Electrical and Electronics School; 1976 Specialty Training Synergetic Audio Concepts Sound Engineering. Live Sound Workshop. EASE Design. and Seminars Advanced EASE Design. TEF Training. Media Matrix Training. Representative Civic Los Angeles County Fire District Headquarters, Los Angeles, CA Project Experience Los Angeles County Emergency Operations Center, Los Angeles, CA Los Angeles County Fire District Headquarters; Los Angeles, CA Rancho Cucamonga Fire District Public Safety Building; Rancho Cucamonga, CA Cathedral City— Heritage Park Amphitheater; Cathedral City, CA Westwood Recreation Center; Los Angeles, CA Hacienda Heights Community Center, Hollywood, CA Natural History Museum ; Los Angeles, CA Town of Mammoth Lakes New Community Facility; Mammoth Lakes, CA Los Angeles Federal Court, Los Angeles, CA Los Angeles Superior Court—Santa Monica Courthouse, Santa Monica, CA Los Angeles Superior Court—Compton Courthouse, Com pton, CA Los Angeles Superior Court—Pomona Courthouse, Pomona, CA LAX Public Safety Building, Los Angeles, CA CaIPERS Headquarters; Sacramento, CA City of Santa Monica Services Building, Santa Monica, CA City of Fontana Community Development Department Building, Fontana, CA City of Beverly Hills, Beverly Hills, CA—City Council Chamber La Habra City Council Chamber, La Habra, CA AOC Mental Health Court, CA Banning Justice Center & Superior Courthouse, Banning, CA Cal Trans District 3 Design Build; Maryville, CA Delano Police Headquarters, Delano, CA EI Centro Courthouse, EI Centro, CA Fifth District Court of Appeal, Fresno, CA — Courthouse Glendale Police Headquarters, Glendale, CA Hemet Courthouse, Hemet, CA Madera County Courthouse, Madera, CA Maricopa County Juvenile Courts, Phoenix, AZ Rancho Cucamonga Fire Training Center, Rancho Cucamonga, CA Superior Court of California, County of Riverside, CA Solano County Government Center, Fairfield, CA Other Project Experience Tom Bradley International Airport, Visual Paging, Los Angeles, CA Los Angeles International Airport (LAX): All Airport Emergency Paging System Tom Bradley International Terminal Renovation Terminal Updates 2, 4, 7/8 Anaheim Convention Center Expansion Los Angeles Convention Center Expansion— Plan B Pico Hall Professional Experience Associate Principal, Veneklasen Associates; July 1999 - Current Senior Associate, Smith Fause Associates; 1998 - 1999 Senior AV Designer, Thomas Gregor Associates; 1995 —1997 www.veneklasen.com CONSTRUCTION SPECIFICATIONS 25 SERVICE Website: www.c2s-specs.com E-mail: of oacbell.net PRINCIPAUS RESUME YOUNG JOHNSON, CDT, CSI, ASCE, SCIP Firm CONSTRUCTION SPECIFICATIONS SERVICE (C2S) Architectural Specwriting Services Project ssi n ent Principal -in -Charge Key uali is tions As the firm's managing principal, Mr. Johnson supervises activities and important relationships with clients and staff. He is responsible for all financial and business affairs of the firm and directing client relations. The staff includes one senior specwriter* and 2 assistants. Young Johnson, CSI, ASCE TEL: 213.380.4478 FAX: 213.383.5885 f:TC+�1 I�Ccl= Key Qualifications • Development of LAUSD Guide Specs • Management • Public Works Contract Project Experience • Construction Documents Development • More than 1000 Successful Jobs Completed Education Bachelor of Science West Virginia State University Prior to going into independent practice, Young had been Master of Science employed as a specwriter for DSA, the Los Angeles Unified California State University at Los Angeles School District (LAUSD), the Metropolitan Water District, and the Affiliations Department of the Navy at the Miramar Naval Air Station. American Society of Civil Engineers Construction Specifications Institute Young has dedicated more than 40 years to specification Specifications Consultants in Independent Practice writing. His career has encountered every type of construction project, ranging from underground public parking facilities to high-rise office buildings, including schools, hospitals, and public housing. Young has served on committees charged with task of developing the L.A. Building Code and Standard Specifications for Public Works Construction. C2s recently completed updating the Master Specs for UCI. Certified Construction Document Technologist (CDT) California Licensed Contractor in classifications B (General Building), C10 Electrical, and C36 Plumbing 1989 - Present: Self-employed construction specifier, DBA Construction Specifications Service (c2S). 1969 - 1989: Supervisor for the Metropolitan Water District in their in Specifications Department. 1966 - 1969: Employed as a specification writer for the Los Angeles Unified School District. 1962 —1965: Employed as specwriter by Dept. of State Architect (DSA) 1957 - 1961: Civilian employee for the Navy at Miramar NAS as an Architectural Engineer. *Our Sr. Specwriter (Eric Loyd) is a Certified construction specifier (CCS) and serves as a CSI instructor for persons seeking certification. Specsintact Specialist 393 West 6`" Street, Suite 214 • Los Angeles, CA 90020 ]ACQWEL|NECHAN PresidenL I Cost Estimator Founded in 2014,KPJ consuk|nQ |sK8G[AwBE/DBE/BGE/L@E certihed,Jacque |ine,the President ofKPJConsulting, hasmore than 20 years ofexperience. intheconstruct|on Industry. She has worked onavahetynfproject types, indudinAhistorical buildings, higher educaUnn^gove mment' h osp|ta|s' laboratories, K -IZ schools, hospitaUcy' res|denUa|' zoo|og|ca|and thomeparkso/|th budgets rangeing inva|ucfrnm less than $1mU||onto more Ihan$lOOmillion. Ilositior? ill Firm In her role as a Senior Cost Manager for design teams,JacqueUneisespecially skilled President providing accunatcbudgets atthcearly pmQnsmmingand cnnc�ptua|Phases ofapn�ec1 «m�um/no�l when tha�accuracy |scr|t|ca|coa pn�eusu�imazesuccess, She achievesthat through Senior Cost Estimator early adviccdur |ng design phase an d creat( -,f unct|nna| s o|utionsto meatbud Qct expedaUons. l*nath of'Aomuadmil7`ouu/ The following is representative of County Los Ang|as'other munic|po|and corporate Ycomill Field projects. She provided cost estimating for Roard funding requests, third party reVies'sS, 7years /zzyears conceptual toconstruction documentscost estimating lmm(�I'Edumdun Master ofBusiness Administration, Relevant pnlcctsq�eniencc Royal Melbourne institute vv Technology University AyzenbergPhase 2Office Expansion, Pasadena, [A Grenoble School orManagement, Big Blue Buu'Adm|n|strat|on & Maintenance Facilities, LEEDSilver Certified, Santa Innovation Management Monica, CA UCLA Extension, Award inGeneral Business Studies BOE' T|||manNew Personnel Budding and Warehouse Building, Los A»�e|es.[A Bachelor orScience, Construction Glendale City Hall Phase l'City Oerk'sOffice Renovation, G|enda|e' [A Quantity Surveying, Royal Melbourne Institute ofTechnology Glendale City Hall Phase2'CSP and City Attorney's Renovation, Glendale, CA University Centro Maravilla Service, Entieprencuir Training Center R&Urbishment, County of Los �rn�s �no/C�r0�ozduna/ Angeles, CA l�mnao��ey�ondvoo 5o|denEmp|reTransit'EnerQyAdm|n|strahon'Train|nQandOpera-nonsCentcr' uN Bakersfield, CA Ha||of]usticr' Public Information Office Rcfurbishmont' [ountyofLosAngeles, [A Kenneth Hahn Ma||ofAdm|nistrat|nn'CountyofLos Angeles, [A LA/GVVRPPersonnel Buildings, City ofLosAngeles, CA 312NorthSprinQStrecLUn|tedStates[ourthnusc'Adapt|veRouseAssessment'Los Angeles, CA PLjente Hills Material Recovery Facility, Cit)/ Of 1M.11WAry, County of Los Angeles, CA Port cdLong 8each^Adm|netrat|on & Maintenance Fad||tie4 LonQBeach, [A San Pedro Sem|ce[enterBuild Back Projects, CountvofI ooAngeles, CA SouthOrangc[ountyVVastewaterkuthoriti/,OperationsBu||dingVVork5hopand Material Storage, Laguna Beach, [A Sunnyvale Civic Center, Palo Alto, CA LCDG is currently working on, or has completed multiple projects with similar scope to that described in this RFP. We have carefully selected the three projects that best demonstrate our ability to design and execute complex renovation projects, creatively Administrative facilities for civic and municipal entities. In addition to the required three projects, we've included a list of additional projects we've completed to indicate our depth of experience. 1EAUHeadquarters Office Live Oak Library City ofBaldwin Park City Hall Third Floor, and Council Chambers Improvements Project | | B'Firm's Experience | | 5 LA CANADA DESIGN GROUP CITY OF GLENDALE y PROJECT SCOPE The Municipal Service Building (MSB) is a ON III HE R5 i U -I f-01111111it Ot -WeTC111I Building & Safety, Public Works and other important city support groups. LCDG is currently working on the renovation of the City Planning area along with the relocation and remodeling of the Planning Hearing Room. The Hearing Room will support both Planning and will be used as an alternate Council Chambers for City Hall. The existing large Conference Room is being relocated to the third floor which requires renovation of space. The MSB Cafeteria is moving to the Perking's Building Training Room. The new Cafeteria will allow both indoor and outdoor relaxation and host large city gatherings. riii,1111 111:11 YEAR CONSTRUCTION COMPLETED: Est. 2022 1= LA CANADA DESIGN GROUP Live Oak Library A New Learning Cent PROJECT SCOPE LA County Public Works purchased a 7500 t* re*19,88 the crowded existing neighborhood library. The ambitious project required demolition of the labyrinth -like interiors, and replacement of building systems. Upon preliminary investigation, the LCDG team discovered long -span beams that traverse the full width of the space, revealing the non-structural nature of the existing partitions. This allowed the design team to create the open space The clients envisioned a library that would serve as a community center, with a special ii destination to enjoy, — a safe space to do homework, meet with friends, and explore the library offerings. Robust integrated technology for user research is crcal for the library's contemporary function. The I Mm-# I NOW 'we W11116111111 The dual staggered glai.ssy entrances, 1 011 accessible space plan that is suffused with natural light from new strategically placed skylights. The central service desk connects to the front and rear entrances with a broad pathway. A'zone of silence'for small study groups is located in a glass bubble. 14011MWTFMITSM� ZrAZAPLONIS 1 111111101 � �• III I I III . 630 NORTH ROSEMEAD BOULEVARD, SUITE 400, PASADENA, CALIFORNIA 91107 626,351.4301 WWW.LCDG.COM LCDO LA CANADA DESIGN GROUP ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- - S PROJECT SCOPE Restoring the Chambers to their original Ari Deco style involved a major makeover for this historic and public venue. The Renovations included raising and replacement of the ceiling, new carpeting, fixtures, window coverings and theater -style seating; and restoration of the "Four Freedoms" mural. The teak paneling was also refinished. Special lighting and acoustics requirements. 11019—Mrs]LIM 10-M 70-TIREM M r OT &ITZIFIR001711 KSTSTIYAI TEAR CORSTRICTIOR, COMPLETED - 2010 1 630 NORTH ROSEMEAD BOULEVARD, SUITE 400, PASADENA, CALIFORNIA 91107 626.351.4301 WWW.LCDG.COM Client - Project LCDG Services Z4) :X' Jo Size (SF) Arcadia City Hall Full Service 0 LAC Alhambra HW remodel strategic plan Full Service USGVMWD Headquarters remodel Full Service NT - Transit Facility Improvements Full Service 13,000 LBT - Bus Parking Expansion LBT - Maintenance and Admin Renovations LBT - Blue Line Full Service Full Service Full Service 0 32,000 5,200 8 Stops LBT - Bus Stop Amenities Project Full Service 0 50+ Stops Sun Air - Offices Full Service 0 60,000 MTA - Pasadena Gold Line Full Service 0 3 Stops LAC - ACWM Meteorology Labs Renovation Full Service 19,680 COB - Parks/Recreation Yard Bldg Full Service 0 10,875 SCE - Mesa 500 kV Ops Maint Test Substation Full Service 0 27,000 SCE - Ontario Service Center - Upgrades Full Service 0 41,000 LAC - ACWM Carports and Storage LAVC - M&O Building & Sheriff's Station SCE - Santa Clara SS Maint Test Full Service Full Service Full Service 0 N N 5,540 28,000 8,850 SCE - Devers SS Maint Test Full Service 6,050 SCE - Antelope SS Maint Test Full Service 0 13,500 SCE - Pardee SS Maint Test Full Service 0 13,500 SCE - Pomona TSD, Dynamometer Renov Full Service 1,320 CBB - Pasadena Branch Office Full Service 0 18,200 COG - Municipal Services Bldg Full Service 12,500 MWID - Water Qualifity Lab Full Service 27,495 MWID - Field Engineer Full Service 19,400 LAC - Alhambra Headquarters Strategic Plan SCE - Ridgecrest Service Center - Administration SCE - Pomona TSD, Office Renovation Eval/Concepts Design -Build Full Service 282,000 11,185 12,000 SCE - Tehachapi Service Center Bridging Docs 15,150 COB - Administration Services Building Renovation Full Service 23,700 COB - Northwest Library Renovation Full Service 6,700 SCE - Barstow Service Center Evaluation 17,200 SCE - Devers SS Maint Test Full Service 6,050 SCE - Ontario Service Center - Upgrades Full Service 41,000 LAC - Dockweiler RV Park Office Full Service 2,600 ,LAC - Antell pe Valley Health Center Concepts 15,000 I LAC - San Fernando Mental Health Center Bridging Docs 16,60 City ofBaldwin Park City Hall Third Floor, and Council Chambers Improvements Project | | B'Hnn'oExperience | | 9 w that their new spaces successfully convey the City's identity. Our reading of the project's initial description indicates that the project would benefit from a thorough programming phase to flush out all needed scope for the project, establish priorities, and develop a schedule and budget with the City. This would include a facilities assessment, .4 assess, document, and evaluate needed repairs for the subject areas. L Program Needs Assessment & Space Planning: Our team has extensive experience interviewing end users and department heads to gather detailed information on how organizations function, what their needs are — their likes or dislikes, and what their special furniture/equipment needs are. With all that data, a square footage allowance per department or area can be determined and adjacencies formed. Being able to make spaces more efficient and satisfying program requirements is a primary goal. Assessment and planning are the most important part of *.9. 0 -we project is. Detailed planning up front can solve potential issues that could otherwise come up later. This means asking the right questions, listening and evaluating... and sometimes reading between the lines. I Date Input and Analysis: Typically following the information and gathering phase, a hierarchy of needs and wants will be determined based on budget and funding capabilities. As part of this process, we distribute detailed questionnaires to key decision -makers, as well as online "comment boxes" to gather all sorts of information from technological and spatial adjacencies, to projected growth, staff and user r! •r and even to less technical things such as color likes and dislikes. All of this information can then be combined, collated, analyzed and organized to guide the client and designer in developing 2D and 3D plans. LCD 3. Balancing Creative Solutions and Stron Project Management: The LCDG team fully understands the nee• to help the City to realize its vision of a highl functional and beautiful City Hall Coun Chamber space, as well as an updated an efficient 3,d floor. • V_ 0_1 III PUR 1 4 R light -filled workspaces for the contemporary office environment that are lexible aba table i k, aLem:.1sumvs- Cogent Systems Offices Zocalo Plaza - Site Analysis diagram City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I C - Project Design 1 12 team is experienced in working with many public entities that require specific understanding of process and procedures. For example, our ,previ#us us that systematic communication is paramount in making sure a project has City buy -in, and to keep you and the A-E team informed. Our highly organized approach to management allows the space for creative solutions to thrive. 4. QA/QC, Cost Modelling, and Plan Check: Our attention to QA/QC and cost control is another critical component to effective management of the process. The LCDG team has a rigorous QA/ QC protocol followed for every project, described elsewhere in the proposal in detail. QA/QC occurs at major milestones, and will be informed by the application of City's standards. Early cost modelling will also be developed t* establish a project budget with the City's input. Periodic review of the cost estimate model will provide important information to the design team and will be refined throughout the process. This ensures there will be no surprises during tk; Bidding Phase. Check department to facilitate permitting of the final design. Our project approach includes early meetings with building officials to highlight any issues early on, helping to create a smooth plan check approval process. 5. Facilitate a Collaborative & Creative Process: The LCDG team will work with City stakeholders in a collaborative series of workshops to define project goals, the City's vision for their new spaces, and develop a strategy for a successful process. Our workshops are structured as informal X,��Iy4ast 2�01 hours. Participants will include stakeholders from the City of Baldwin Park, representatives from the Architecture team, and any other consultants required. Our team will continue to work collaboratively with the City team on preliminary conceptual layouts for the spaces. Design concepts for the public and other shared spaces will be explored. Concurrently with the creative exploration of the design, the team will establish parameters with a thorough code and ADA analysis. Engineering consultants will become more involved at this phase, and provide expertise on systems that will affect design planning. The process will be iterative, building upon meetings with City to confirm direction of the design. Background 'as -built' drawings will be developed for the spaces, to use in the design process by the A-E team. 1. Architectural: a. Cover sheet: Sheet index, project team, vicinity map, abbreviations b. General sheets: general notes, legends, building code data, applicable codes, CalGreen checklist. Code analysis, exiting analysis. c. Floor plans & reflected ceiling plans d. Interior elevations. e. Enlarged council chamber plans/ elevations f. Enlarged restroom remodel plans (all restrooms) g. Furniture and floor finish plans h. Roof plan L Exterior elevations j. Construction details k. Door and Finish Schedules 2. Interiors 3. Structural: as required [not anticipated under current scope] 4. Mechanical: changes to HVAC, as needed 5. Plumbing: restroom upgrades. Mechanical support. 6. Electrical: power, lighting & controls, data 7. AN 8. Signage The following list describes potential areas that the Arch itecture-Eng ineeri ng team has questions on. These are not necessarily problems, but issues that may require more discussion and/or clarification: W LI! [1111116! E I I LO Lei sJohyr-, I I inu!] M LLOITIQ I I I i` a' � 4 517 -All 1$W City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I C - Project Design I I all construction, A-E services, fees, and FIFE [fixtures, furnishings, equipment]. A typical project budget can be separated into 75% construction costs, and 25% 'soft costs'. Removing soft costs from the budget would therefore leave a budget of $1.56M for construction and IFFE. In a standard project, FIFE costs will cost 10% of the construction budget. Since the Council Chamber will be very AN intensive with costly equipment, this should be increased to 15-17% of construction cost, or approximately $300,000. Subtracting these projected FIFE costs, this leaves a construction budget of approximately $1.26M, or approximately $9510. In our experience this budget will not be adequate for the scope being contemplated, especially with the challenges of today's construction climate, cost escalations, and supply -chain issues. We would welcome the opportunity to sit down and work with the City gets the best value for this project. Our design philosophy is predicated on ensuring that the so there are no surprises come bid time. 2. Schedule; the stated schedule per the RFP is 6/20/22 for project completion. This date represents six months after the anticipated NTP date. There are several challenges to meeting this schedule: • The City's internal design review process needs to be factored into the • Construction and FIFE procurement and supply chain issues in today's • Plan check & correction time; while the City performs its own plan check and stated that this can be expedited; this will need to be worked out with the City. • Hazmat abatement; see challenges • Bidding; typically bidding and negotiation for a project will take 4-8 weeks. In today's bidding climate, this might take longer in order to attract LCOG contractors tosubmit. � The statement at the job vva|h that the spaces need to b8able tO remain occupied during construction. This will require working during weekends and evenings, which will also drive the costs up. 3. Hazmat; Hazardous material detection and abatement is normally done by the client. At the job walk, the City stated that this would need to be included in the A-E design fees. This also poses a scheduling challenge; abatement can be a time-consuming process. We recommend this be done by the City either now or concurrent with the design process. ILCIDG can help facilitate this process for the Davidson Library Public Paseo CitBaldwin Improvements Project | | C - Project Design | | 14 Prepared byLCDG City of Baldwin Park - City Hall Third Floor and Council Chambers Improvements Project Thu 11/18/21 Design Schedule ID Task Name Duration �Start !Finish 23 Notice toProceed Odays Thu 1/20/22 Thu 1/20/22 0okoffmeetng/jnbwa|k Iwk Thu 1/20/22 Wed 1/26/22 L[DG mobilization 10 days Thu 1/30/23 !Wed 2/3/33 26 Programming Phase 50 days Thu 1/27/22 Wed 4/6/22 27 Surveys: topu'hazmat 8wks Thu 2/3/22 Wed 3/30/22 � Prepare programming matem|s 1 w � Thu 1/27/22 ^ Wed 2/2/22 Hold programming workshops 4wks Thu 2/3/22 Wed 3/2/22 Document workshop findings ]wks Thu 3/3/22 Wed 3/23/22 City reviews, approvals 10 days Thu 3/24/22 Wed 4/6/22 10 Schematic Design (SD) 60 days Thu 4/7/22 � ! Thu 6/30/2211 Prepare SD drawings 50 days Thu 4/7/22 Thu 6/16/22 12 Prepare cost estimate 10 days Fri 6/3/22 Thu 6/16/22 13 City reviews, approves 2 wks Fri 6/17/22 Thu 6/30/22 14] Design Development (DD) 75 days Fri 7/1/22 Mon 10/17/22 1 5 Prepare DD drawings 65 days Fri 7/1/22 Mon 10/3/22 16 Prepare cost estimate 10 days Tue 9/20/22 Mon 10/3/22 17 City reviews, approves 2 wks Tue 10/4/22 Mon 10/17/22 18 Construction Documents (CD) 110 days Tue 10/18/22 Tue 3/21/23 19 Prepare CD package 105 days Tue 10/18/22 Tue 3/14/23 20 Prepare cost estimate 10 days Wed 3/1/23 Tue 3/14/23 21 Submit 90% CD package to city 0 days Tue 3/14/23 Tue 3/14/23 22 City reviews, approves for plan 1wk Wed 3/15/23 Tue 3/21/23 check 23 LCDG submitshn plan check Vdays Tue 3/21/23 � Tue3/Zl/Z3 Plan24 �hech 35 days Wed 3/22/23 Tue5/9/33 Plan check initial review 2wks Wed 3/22/23 Tue4/4/2J 26 - Corrections _--� 3vvks VVed4/5/Z3 Tue4/Z5/Z3 27 Back check submittal 2 wks Wed 4/26/23 Tue5/9/23 28 Plan K1OO�CD | Ods � Tue5/9/Z3 � Tue5/9/33 MW Em Qtr 2, 202 14 5/9 | | CdyofBaldwin Park CdYHaUThird F|oor and Cound|Chambem|mpn�veme�sPr�eo / D-Pr�eo Scheduling | 15 As requested in the RFQ Addenda, please see our resource requirements and Fee Schedule submitted City ofBaldwin Park City Hall Third Floor, and Council Chambers Improvements Project | | E-ResourceRequinements | / 16 Em��� �- 11111 1, ;1111 :�l!!!l����ll,�l�ll��ll�ililll!.T-zr-mlgr.m���ill''�ll���l����l���ll����ll�::�ill!l�ll���ll'�:;�ll��ll�illill�l!!!I���i��l��l��� I MMUTT—rMa LACANAD-01 SUMMANR COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD DATE (MM/DD/YYYY)9/9/2021 CERTIFICATE OF LIABILITY INSURANCE EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE LTR ADDL INSD THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). License # OE67768 CONTACT Rita Summan PRODUCER NAME: IOA Insurance Services HONE Ext 925 416-7862 FAX ( k ) (A/C, No): 3875 Hopyard Road Suite 200 E-MAIL Rita.Summan@ioausa.com Pleasanton, CA 94588 INSURERS AFFORDING COVERAGE NAIC # INSURER A: Travelers Casualty & Surety Company of America 31194 INSURED INSURER B: Hartford Accident & Indemnity Company 22357 La Canada Design Group INSURER C: Liberty Insurance Underwriters, Inc 19917 630 North Rosemead Boulevard, Suite 400 INSURER D, Pasadena, CA 91107 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE LTR ADDL INSD SUBR POLICY NUMBER WVD POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS -MADE [X] OCCUR 680-38915930-21-47 9/8/2021 9/8/2022 DAPREMMAGEISES TOEa ocRENTEDcurrence $ 1,000,000 MED EXP (Anv one perscn $ 10,000 X Contractual Liab. XCU Included PERSONAL& ADV INJURY $ 2,000,000 X GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4'000'000 POLICY [X] jE � LOC PRODUCTS - COMP/OP AGG $ 4,000,000 $ OTHER: A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 Ea accident) ___ $ __ _ ANY AUTO BA -1S934425 -21-47-G 9/8/2021 9/8/2022 BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ PROPERTY DAMAGE Per accident $ X HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY X No Owned Autos A B OCCUR EACH OCCURRENCE $ 5'000,000 AGGREGATE $ 5,000,000 �EMBRELLA CLAIMS -MADE CUP -3R917683 9/8/2021 9/8/2022 TENTION $ 10,000 $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR OFFICER/MEMBER/EXCLUDED? u ECUTIVE ,� (Mandatory in NH) N / A 57 WEG AM8R86 9/8/2021 9/8/2022 X_ STATUTE_ EORH 1,000,000 E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below 1,000,000 E.L. DISEASE - POLICY LIMIT $ C Professional Liab. AEXNYAB2TXG002 9/8/2021 9/8/2022 Per Claim 2,000,000 C Professional Liab. AEXNYAB2TXG002 9/8/2021 9/8/2022 Aggregate 4,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I H - Insurance 1 18 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE For Proposal Purposes ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I H - Insurance 1 18 RIVNT-Mralr.077=9 I Construction Superintendent 124 S. Lake Street, Burbank Ca 91502 dpearson@ci.burbank.ca.us Ph: (8 18) 238-3817 Project(s): City of Burbank Arthur Asaturyan Project Manager 633 E. Broadway, Suite 307, Glendale, CA 91206 aasaturyan@glendaleca.gov Ph: (818) 937-8247 Project(s): City of Glendale Ahmed Elhadary Project Manager 700 North Alameda Street, Los Angeles, CA 90012 aelhadary@mwdh2o.com Ph: (213) 217-7824 Project(s): Metropolitan Water District City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I I- References 1 19 MPARTMENT OF PUBLIC CITY OF BALDWIN PARK CALIFORNIA Requestfor • ! • • Architectural Programming, Planning and Design, Interior/ Exterior Design • it Related Services for • Third Floor,• • Council Chambers ImprovementsProject The following changes to the Request for Proposals (RFP) for the above projects hall be incorporated into the RFP. The Consultant shall sign this page as acknowledgement of receipt of Addendum No. 1 and attach it to the proposal. a_, 11��:-,_- Consultant's Authorized Signature Ili DEPARTMENT OF P IBLIC WORKS CITY OF BALDWIN PARK CALIFORNIA OFFICIAL NOTICE Request for Proposals Architectural Programming, Planning and Design, Interior/exterior Design and Related Services for the City Hall Third Floor, and Council Chambers Improvements Project The fnlowing changestothe Request for Pro posa|s(RFP)for the above project shaUbeincorporated into the RFP. The Consultant shall sign this page as acknowledgement of receipt of Addendum No. 2 and attach it to the proposal. [unsu&ant'sAuthohned5ignature DEPARTMENT OF PUBLIC WORKS CITY OF BALDWIN PARK CALIFORNIA Request for Proposals Architectural Programming, Planning and Design, Interior/exterior Desi and Related Services for the City Hall Third Floor, and Council Chambe Improvements Project N fly E 74 �11 �1 l FI -11 13 13 NO 1100 @0 The following changes to the Request for Proposals (RFP) for the above project shall be incorporated into the RFP. The Consultant shall sign this page as acknowledgement of receipt of Addendum No. 3 and attach it to the proposal. 6aI 6l,�- Consultant's Authorized Signature ITEM NO. 9 Sp,,LD TO: Honorable Mayor and Members of the City Council "U E�, 0FFROM: Enrique C. Zaldivar, THE Chief Executive Officer Sam Gutierrez, Director of Public Works SAN G`AEIRIEL a vAL,�EY'. DATE: January 19, 2022 SUBJECT: Approve Letter of Interest to join the San Gabriel Valley Council of Governments (SGVCOG) Regional Food Recovery Program and Authorization to prepare and submit a joint application for the CalRecycle SB 1383 Local Assistance Grant u►1_C 1 The purpose of this staff report is for the City Council to request approval to join the SGVCOG's Regional Food Recovery Program Expansion and authorize the submittal of the Letter of Interest and subsequent Letter of Authorization to prepare and submit a joint application for the CalRecycle SB 1383 Local Assistance non-competitive grant. RECOMMENDATION It is Staff's recommendation that the City Council: 1. Approval to join the SGVCOG's Regional Food Recovery Program Expansion and authorize the submittal of the Letter of Interest to prepare and submit a joint application for the CalRecycle SB 1383 Local Assistance non-competitive grant; and 2. Authorize the submittal of a Letter of Authorization (LOA) to provide the SGVCOG to apply for and to act on the City's behalf in the implementation and administration of the grant funding if awarded; and 3. Authorize the Director of Public Works to execute the necessary documents. FISCAL IMPACT There is no impact on the General Fund. BACKGROUND SB 1383 (Lara, 2016) was passed to serve as a statewide effort to reduce emissions of short-lived climate pollutants (SLCP) and reduce statewide disposal of organic waste and edible food. Based on SB 1383 regulations adopted by the California Department of Resources Recycling and Recovery (CalRecycle), regulations to meet statewide organics reduction and food recovery requirements took effect on January 1, 2022. To aid cities in meeting compliance with SB 1383 requirements CalRecycle released information and guidelines for its one-time SB 1383 Local Assistance Grant Program. Under this non-competitive grant, cities, counties, and joint powers authorities can submit individual or joint applications to request funding for collection, education, outreach, food recovery, capacity planning, procurement, recordkeeping, enforcement, inspection, and program evaluation projects. The available funding will be distributed to eligible cities and counties based on per capita calculations released by the California Department of Finance's January 2021 population statistics, with a base amount of $20,000 per jurisdiction. The City of Baldwin Park's available allocation is $100,616. Considering this development, SGVCOG recently announced a joint application effort in which they are seeking interest from partnering cities for the CalRecycle SB 1383 Local Grant Assistance Program's funds to expand the San Gabriel Valley Regional Food Recovery Program. The expansion would include establishing subregional food recovery hubs across the San Gabriel Valley to increase the region's food recovery capacity and infrastructure and continuing education and outreach activities to educate Tier 1 and Tier 2 edible food waste generators, food recovery organizations, and residents about SB 1383's food recovery regulations. If this item is approved, the City will submit a Letter of Interest form acknowledging its intent to participate in the program, as well as submit a Letter of Authorization for SGVCOG to take the lead in the joint application submittal. The City may elect to provide 100% of its allocation, or a portion of its allocation, to support the Regional Food Recovery Program. The City will work with SGVCOG in determining the scope of work for use of funds and SGVCOG will include it in the joint application. Depending on the level of participation, upon award, an MOU will be executed to release the funds to the City to implement their respective scopes that are outside of the Regional Food Recovery Program, if any. Timeline: • January 19, 2022- submittal of Letter of Interest Form to SGVCOG. • January 2022 — Letter of Authorization to SGVCOG. • February 1, 2022 — Joint application due date • March 1, 2022 — Due date for Resolution (first round) • April 1, 2022 — Grants to be awarded (first round) • April 2, 2021 — Grant performance period and Final Expenditure report deadline ALTERNATIVES The alternative would be that the City Council may choose not to submit the Letter of Interest and Letter of Authorization. LEGAL REVIEW None required. ATTACHMENT None required. ITEM NO. SA -1 TO: Honorable Chair and Board Members of the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park FROM: Rose Tam, Director of Finance DATE: January 19, 2022 SUBJECT: Treasurer's Report — November 2021 SUMMARY Attached is the Treasurer's Report for the month of November 2021. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for November 2021. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT 11/30/2021 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) City -Including General Fund & all other Special Revenue Funds 0.203% Varies Varies $ 24,880,304.48 $ 24,880,304.48 $ 24,880,304.48 $ 24,880,304.48 Housing Authority 0.203% Varies Varies 14,115.17 14,115.17 14,115.17 14,115.17 24,894,419.65 24,894,419.65 24,894,419.65 24,894,419.65 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies 7,868,310.95 7,868,310.95 7,868,310.95 7,868,310.95 Fiscal Agent Funds - Successor Agency (TrustlDebt Service Fund) Varies Varies Varies 19.50 19.50 19.50 19.50 7,868,330.45 7,868,330.45 7,868,330.45 7,868,330.45 $ 32,762,750.10 $ 32,762,750.10 $ 32,762,750.10 $ 32,762,750.10 Total Investments $ 32,762,750.10 Cash with Bank of the West City Checking (General) 16,056,398.36 Money Market Plus 42,771.17 City Miscellaneous Cash (W/C, P/R) 633,369.71 Successor Agency 868,475.51 Housing Authority 962,205.78 Financing Authority 11,700.00 Total Cash with Bank of the West 18,574,920.53 Investment Brokerage Capital Reserves (Divdend Option Cash) 257,712.59 Total Cash and Investments $ 51,595,383.22 In accordance with AB X126,the Community Development Commission is dissolved effective January 31, 2012. The successor agency name is "The City of Baldwin Park as Successor Agency to the Community Development Commission of the City of Baldwin Park". There was no investment maturity/purchase transactions made for the month of November 2021 and no deposits/withdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance ►9,Ne:1 ITEM NO. SA -2 TO: Honorable Chair and Board Members of the Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park FROM: Rose Tam, Director of Finance DATE: January 19, 2022 SUBJECT: Successor Agency To The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands Attached is the Warrants and Demands Register for the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Register. FISCAL IMPACT The total of the attached Warrants Register for Successor Agency of the City of Baldwin Park was $14,880.00. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The November 5 to January 10, 2022, Successor Agency Warrant with check number 13571 through 13573 in total amount of $14,880.00 was made on behalf of Successor Agency of the City of Baldwin Park constituting of claim and demand against the Successor Agency of the City of Baldwin Park, are herewith presented to the City Council as required by law, and hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENT 1. Check Register Payment Number 13571 13572 13573 City of Baldwin Park, CA Payment Date 12/€32/2021 12/14/2021 12/22/2021 Check Register By (None) Payment Dates 11/5/2021 - 1/10/2022- Payment /10/2022 Vendor Name Description (Item) Account Number Amount RSG INC PREPARE PEER REVIEW AND U 890-40-405-51100-00000 5,598.75 CHRISTENSEN &SPATH LEP LEGAL ADVICE, REP RESENTATi 890-40-131-51102-54000 9,250.00 RSG INC PREPARE PEER REVIEW AND U 890-40-405-51100-00000 31,25 Grand Total: 14,880.06- 1/10/2022 10:02,48 AM Page i of 2 Check Register Fund Summary Fund 890- LOW -MOD INCOME HOUSING Grand Total: Account Number 890-40-131-51102-54000 890-40-405-51100-00000 Account Summary Account Name LEGALSERVICES CONSULTANT SERVICES Grand Total: Project Account Summary Project Account Key **None** Grand Total: Payment Dates: 11/5/2021- 1/10/2022 Report Summary Payment Amount 14, 880.00 14,880.00 Payment Amount 9,250.00 5,630,00 3.4,880.00 PaymentAmount 1.4,880.00 14,880.00 1/10/2022 10:02:48 AM Page 2 of 2 ITEM NO. 10 TO: Honorable Mayor and Members of the City Council FROM: Enrique C. Zaldivar, Chief Executive Officer PREPARED BY: Lourdes Morales, Chief Deputy City Clerk DATE: January 19, 2022 SUBJECT: Designation of Primary and Alternate Representative for the San Gabriel Valley Mosquito and Vector Control District SUMMARY This item seeks selection of a delegate and alternate to serve on San Gabriel Valley Mosquito and Vector Control District Board of Trustees on behalf of the City of Baldwin Park. RECOMMENDATION Staff recommends the City Council: 1. Accept nominations on the floor by the Members of the City Council; and 2. Appoint a delegate and an alternate, and adopt Resolution No. 2022-002 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, appointing a Representative and Alternate to the San Gabriel Valley Mosquito and Vector Control District Board of Trustees as Official Representatives of the City"; and 3. Direct the City Clerk to provide notification to the SGVMVC of the action taken by the governing body. FISCAL IMPACT There is no fiscal impact associated with this action. A stipend of $100 per meeting is paid to the representative who attends the meeting on behalf of the City. BACKGROUND In September 2017, the City of Baldwin Park was official annexed into the San Gabriel Valley Mosquito and Vector Control District (Vector Control District). This annexation provide that property taxes be collected and paid to the Vector Control District in exchange for vector control and mosquito abatement services. As a member agency, the City will have an interest in the policies and business activities of the Vector Control District. As a participant, the City is provided one delegate and one alternate to represent the City's interests at monthly Board meetings. Vector Control District meetings are held on the second Friday of each month, at 7:00 a.m., at its facility in West Covina. The attending representative will receive a stipend of $100 per meeting attended. The two stipulations are that the representative and alternate must be residents of Baldwin Park and must serve a two year term commencing January 1, 2022 and ending December 31, 2024. LEGAL REVIEW Not Required. ALTERNATIVES The alternative is to not appoint representation, however, this would eliminate the City's ability to stay informed and have input on policy and decision making actions of the Vector Control District. ATTACHMENTS 1. Resolution 2022-002 2. SGV Mosquito & Vector Control District Letter RESOLUTION NO. 2022-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPOINTING A REPRESENTATIVE AND ALTERNATE AS OFFICIAL REPRESENTATIVES OF THE CITY AS MEMBERS OF THE SAN GABRIEL VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT WHEREAS, in September 2017, the City of Baldwin Park ["City"] was legally annexed and became a member of the San Gabriel Valley Mosquito and Vector Control District ["District"]; and WHEREAS, the City's participation in the business and decision-making process is an integral part of being a member of the District; and WHEREAS, the appointment of a primary and alternate delegate is necessary in order to fully and effectively participate in District business. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council of the City of Baldwin Park does hereby appoint the following persons as its representative and alternate to the Governing Board of the San Gabriel Valley Mosquito and Vector Control District, which meets on the second Friday of each month and to which participating members are paid a stipend of $100 per meeting: New Appointees Representative: Alternate: Section 2. That the City Clerk shall certify to the adoption of this Resolution and shall forward copies hereof to said committees and organizations. PASSED, APPROVED and ADOPTED this 19th day of January, 2022 EMMANUEL J. ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK 1, Marlen Garcia, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2022-002 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting held January 19, 2022 by the following vote of the Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: MARLEN GARCIA CITY CLERK Azusa SAN GABRIEL VALLEY San Dimas MOSQUITO & VECTOR CONTROL DISTRICT Mosquito & Vector 1145 n. Azusa Canyon Road Control District West Covina, California 91790 Bradbury (626) 814-9466 - FAX (626) 337-5686 South Pasadena e-mail: district@sgvmosquito.org Cities of. Jared Dever Alhambra October 20, 2021 Arcadia Azusa Enrique C. Zaldivar P.E., City Manager San Dimas City of Baldwin Park Baldwin Park 14403 E. Pacific Avenue San Gabriel Baldwin Park, CA 91706 Bradbury South Pasadena Dear Mr. Zaldivar Claremont Jared Dever Covina The seat for the representative from the City of Baldwin Park to the Board of Trustees for Duarte the San Gabriel Valley Mosquito and Vector Control District is currently vacant. The Board of Trustees respectfully requests that the City Council appoint a representative to the Board El Monte of Trustees prior to its January 14, 2022 meeting. Your City Council may choose someone other than a Councilmember so long as that individual is a resident of the city. Glendora Per the California Health and Safety Code Section 2024 (a) the term of office for a member of Industry the board of trustees shall be for a term of two or four years, at the discretion of the Irwindale appointing authority beginning January I and ending December 31. La Puente Please notify this District of the City Council's action by forwarding a copy of documentation certifying the City Council's action. La Verne It is the policy of this Board of Trustees to notify each appointing authority of the District's Monrovia Nepotism Policy which prohibits the appointment of a person to the position if that person is a member of the immediate family of a current Trustee or any current employee. Immediate Monterey Park familyis defined in the olio as a "spouse, stepfather, sister-in-law, brother-in-law, daughter - Pasadena policy p � p g Pasadena in-law and stepson." A list of employee names will be submitted upon request. Although your City Council may appoint any qualified person irrespective of the policy, the Board requests Pomona you consider it in making your decision. Rosemead If you have questions or need additional information, please do not hesitate to contact me at (626) 814-9466. San Dimas Sincerely, San Gabriel Sierra Madre South Pasadena Temple City Jared Dever District Manager Walnut Enclosure West Covina Cc: Mayor Emmanuel. J. Estrada Marlen Garcia, City Clerk County of Los Angeles ITEM NO. 11 TO: Honorable Mayor and Members of the City Council FROM: Robert N. Tafoya, City Attorney DATE: January 19, 2022 SUBJECT: Consideration of Ordinance of the City of Baldwin Park to Establishing Campaign Contribution Limits and Penalties in Baldwin Park SUMMARY Assembly Bill No. 571 ("AB 571) imposes a default campaign contribution limit upon cities and counties without campaign contribution limits. The default contribution limit amount is set at the same amount as the limit for State elected officials, subject to adjustment by the Fair Political Practices Commission ("FPPC"). Government Code Section 85702.5 permits the City to establish its own campaign contribution limits that are different from what is established by Government Code Sections 85301 and 83124, and the FPPC. Currently, the FPPC has imposed a campaign contribution limit for State elected officials of $4,900 per election. To recognize the unique aspects of the City, the City Council desires to establish a campaign contribution limit different from that imposed by the FPPC. The new limits will be $750 maximum contribution for any person or entity. In addition, developers with current projects or entitlement requests before the City Council are barred from contributing. Furthermore, vendors with current contracts with the City or requesting a contract with the City are barred from contributing. It is the purpose and the intent of the City Council through this Ordinance is to establish an orderly political forum in which individuals and groups may express themselves effectively; to place realistic and enforceable limits on the amounts of money that may be contributed to political campaigns for City offices; to provide a full and fair playing field for incumbents and new candidates seeking to be elected to City Council and to provide for the full and fair enforcement of all the provisions of this Ordinance. RECOMMENDATION Staff recommends that the City Council consider the new ordinance and, if acceptable, introduce for first reading, by title only, Ordinance Number 1467 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ESTABLISHING CAMPAIGN CONTRIBUTION LIMITS AND PENALTIES", and direct staff to bring back for second reading and adoption at the next regularly scheduled City Council Meeting. BACKGROUND The Political Reform Act of 1974 prohibits a person from making campaign contributions to a candidate for elective state office and prohibits those candidates from accepting a contribution totaling more than a specified amount per election. Formerly, state law authorized a county, city, or district to limit campaign contributions in local elections. In 2019, a bill was introduced which took effect on January 1, 2021, that would add contributions candidates to county or city office to the list of those limited by these campaign contribution restrictions. This bill is known as AB 571. This action by the state Legislature amended, repealed, and added sections of state law, including sections of the Elections Code and the Government Code. It provided FPPC the authority to adjust the amounts as needed pursuant to Government Code Section 85301 and 83124. However, the bill provided that a local government could impose a limitation that is different from the limitation imposed by the bill pursuant to Government Code Section 85702.5 and a resolution or ordinance passed by the local government. This has created a choice for local governments, either elect to use the default campaign contributions as set by the FPPC under AB 571 or pass an ordinance controlling campaign contributions at the local level. The FPPC has currently imposed a campaign contribution limit for most state elected officials of $4,900 per election. This amount is the same for local elected officials. It is the purpose and the intent of this ordinance to establish an orderly political forum in which individuals and groups may express themselves effectively within the City of Baldwin Park. To do this, the ordinance seeks to place realistic and enforceable limits on the amounts of money that may be contributed to political campaigns for city offices. FISCAL IMPACT TO THE CITY None ALTERNATIVES The City Council may also select to continue this item to the next regularly scheduled City Council Meeting and provide further direction to staff on the proposed Campaign Finance Ordinance. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS Ordinance is attached. ORDINANCE NO. 1467 ORDINANCEAN CAMPAIGNCITY OF BALDWIN PARK ESTABLISHIN� ' 1 PENALTIES WHEREAS, the City of Baldwin Park ("City") does not currently have campaign contribution limits or regulations; and WHEREAS, Assembly Bill No. 571 ("AB 571) imposes a default campaign contribution limit upon cities and counties without campaign contribution limits; and WHEREAS, the default contribution limit amount is set at the same amount as the limit for State elected officials, subject to adjustment by the Fair Political Practices Commission ("FPPC") pursuant to Government Code Section 85301 and 83124; and WHEREAS, Government Code Section 85702.5 permits the City to establish its own campaign contribution limits that are different from what is established by Government Code Sections 85301 and 83124 by resolution or ordinance; and WHEREAS, the FPPC has currently imposed a campaign contribution limit for State elected officials of $4,900 per election; and WHEREAS, based upon the forgoing, the City Council desires to establish a campaign contribution limit which recognizes the unique aspects of the City; and WHEREAS, it is the purpose and the intent of the City Council in enacting this Ordinance to establish an orderly political forum in which individuals and groups may express themselves effectively; to place realistic and enforceable limits on the amounts of money that may be contributed to political campaigns for City offices; and to provide for the full and fair enforcement of all the provisions of this Ordinance; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS: SECTION 40.01. Campaign Finance Reform. Chapter 40 of the Baldwin Park Municipal Code shall be interpreted in a manner which is consistent with the Political Reform Act of 1974 and the amendments pursuant thereto. Specifically, California Government Code section 85702.5 adopted pursuant to A.B. No. 571 effective January 1, 2020 and thereafter operative on January 1, 2021. SECTION 40.02. Definitions. The following words or phrases as used in this Ordinance shall have the following meanings: Except as herein provided, the definitions set forth in the Political Reform Act of 1974 (Government Code Section 81001 et seq.) shall govern the interpretation of this act. (a) As used in this Ordinance, "person" shall carry the same meaning as Government Code Section 82047. Government Code Section 82047 defines "person" as "an individual, proprietorship, firm, partnership, joint venture, syndicate, business trust, company, corporation, limited liability company, association, committee, and any other organization or group of persons acting in concert." (b) "Candidate" means anyone who is listed on a ballot or is qualified to have write-in votes cast on their behalf counted by elections officials for nomination or election to any elective office in the City of Baldwin Park, including anyone who receives a contribution, makes an expenditure, or gives their consent for another person to receive a contribution or make an expenditure, to bring about the person's nomination or election to an elective office in the City of Baldwin Park. "Candidate" does not include any person seeking nomination or election for elective office outside of the jurisdiction of the City of Baldwin Park. (c) "Contribution" means a payment, gifts as defined by the Political Reform Act, a forgiveness of a loan, a payment of a loan by a third party, or an enforceable promise to make a payment, for any elective office in the City of Baldwin Park, except to the extent that full and adequate consideration is received or if it is clear from the surrounding circumstances that the payment is not made for political purposes. "Contribution" shall include the transfer of anything of value by a committee from another committee, unless full and adequate consideration is received. Notwithstanding anything in this Ordinance, a Candidate may transfer up to Five Thousand Dollars ($5,000) of post-election funds to their new campaign for elective office, or new campaign for the same elective office, if applicable. (d) "Developer" means any person or entity who is currently seeking, or who has an interest in or expectation of seeking from the City a specific plan, zone change, development agreement, density bonus, subdivision tract map, conditional use permit, or an industrial or commercial use having a building area of 20,000 square feet or more. The term shall include any agent or representative of the Developer and where the Developer is a business entity shall include all owners, shareholders, principals, partners, members, officers, directors, and managers. (e) "Project" means any activity for which a permit from the City is required, including but not limited to, construction, deconstruction, demolition, conversion, and renovation. This definition shall not include permits pulled by the homeowner of a single family home related to home improvement and home repairs. This definition shall also not include "Exempt Projects" as set forth in section 53.14(B) of the Baldwin Park Municipal. Code. (f) "Vendor" means any person or entity that has an existing contract, agreement, or other arrangement to provide the City with goods, services, or other items, or who has an interest in or expectation of obtaining such a contractual arrangement in the future. The term shall include any agent or representative of the Vendor and where the Vendor is a business entity shall include all owners, shareholders, principals, partners, members, officers, directors, and managers. (g) "Contract" means a covenant or agreement, a promise or set of promises, for the breach of which the law gives a remedy, or the performance of which the law in some way recognizes as a duty. This definition does not include any "Contract" that does not go before the City Council and is not approved by the City Council. (h) "Election" means any primary, general or special municipal election held in the City, including a recall election. SECTION 40.03. Campaign Contribution Limit. A person shall not make to a candidate for elective city office for the City of Baldwin Park, and a candidate for elective city office for the City of Baldwin Park shall not accept from a person, a contribution, totaling more than Seven Hundred and Fifty Dollars ($750) per election where the Candidate or Officer Holder who is the beneficiary of the Contribution or Expenditure is on the ballot or is a write-in Candidate or seeking nomination/appointment for the officer. In other words, this Contribution limit does not reset after each City election, it only resets after the Office Holder's election. SECTION 40.04. Contributions by Developers. A developer shall not contribute to a candidate for elective city office for the City of Baldwin Park, and a candidate for elective city office for the City of Baldwin Park shall not accept from a developer, a contribution, while the developer has a project pending approval by the City Council for the City of Baldwin Park or is presently in negotiations with the City for entitlements for a project within the City of Baldwin Park and for six (6) months after the Project or entitlements are approved. If no project is pending before the City Council and no entitlement request is pending before the City Council, Developers are also limited to a contribution totaling no more than Seven Hundred and Fifty Dollars ($750) per election. SECTION 40.05. Contributions by Vendors. A vendor shall not contribute to a candidate for elective city office for the City of Baldwin Park, and a candidate for elective city office for the City of Baldwin Park shall not accept from a vendor, a contribution, while the vendor has a contract pending approval, either through an RFP process or otherwise, by the City Council for the City of Baldwin Park or is presently doing business with the City of Baldwin Park. If a vendor has no contract pending before the City Council and is not currently doing business for the City, Vendors are also limited to a contribution totaling no more than Seven Hundred and Fifty Dollars ($750) per election. SECTION 40.06. Contributions from Personal Funds. The provision of Sections 40.03, 40.04, and 40.05 do not apply to a candidate's contributions from the candidate's personal funds to the candidate's own campaign. Notwithstanding the foregoing, a candidate may not make loans to the candidate's self or to the candidate's campaign or any committee in support thereof in excess of thirty five thousand dollars ($35,000) per election. Nothing in this Section shall prohibit a Candidate from making unlimited contributions to the Candidate's campaign as long as it is not a loan. SECTION 40.08. Adjustment to Contribution Limit. The contribution limit set forth in Section 40.03 shall be automatically adjusted every two years by the [City Council, Clerk, City Manager, or other authority] to reflect the percentage changes in the California Consumer Price Index ("CPI") beginning January 1, 2023. Any increase or decrease in contribution limit based on the CPI shall be rounded to the nearest ten ($10.00) and no hundredths of a dollar. SECTION 40.09. Enforcement for Violations. Any person who knowingly or willing violates this Ordinance shall be guilty of a misdemeanor. Any person convicted of a misdemeanor under the provision of this Ordinance shall be punished by a fine of not more than Five Hundred Dollars ($500), or by imprisonment in the county jail for a period not less than one (1) day and not to exceed six months, or by both such fine and imprisonment. SECTION 40.09.01 Cure Period for Violations. There will be a fourteen (14) day cure period, from the time a Candidate is notified of the violation, for a Candidate to address the complaint (either by returning excess funds or contesting the complaint) before a determination of guilt is established and a fine is issued. SECTION 40.09.02 Enforcement by the FPPC. The City will contract with the FPPC to receive complaints and enforce violations of this Ordinance. If for any reason there is no contract in place with the FPPC to receive complaints and enforce violations, complaints will be received by the City Clerk and enforced by the CEO of the City pursuant to due process procedures identified in the Baldwin Park Municipal Code including, but not limited to, Chapter 15; Administrative Enforcement of Code Violations. SECTION 40.09.03 Liberal Construction Section. All general provisions, terms, phrases and expressions contained in this Code shall be liberally construed in order that the true intent and meaning of the city council may be fully carried out. SECTION 40.10. Applicability of AB 571. By this Resolution, the City is adopting a campaign contribution limit in accordance Government Code Section 85702.5. By operation of law, the provisions of the Government Code Sections 85305; 85306; 85307; 85315; 8531.6; 8531.7; and 85318 no Longer apply within the jurisdiction of the City to candidates for elective office. SECTION 40.11. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase would be subsequently declared invalid or unconstitutional. PASSED, APPROVED AND ADOPTED by the City Council of the City of City of Baldwin Park at the regular meeting of this th day of , 2022. Ayes: Noes: Absent: Abstain: By: Mayor of the City of Baldwin Park I� City Clerk of the City of Baldwin Park AGENDA BALDWIN PARK FINANCE AUTHORITY VIRTUAL REGULAR MEETING COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 January 19, 2022 7:00 PM THE COUNCIL CHAMBER WILL BE CLOSED TO THE PUBLIC Audio Streaming will be available at: https:llwww.youtube.com/Channe//UCFLZO dDFRiy59rhiQZ13Eg1featured?view as=subscriber http://baldwinpark.granicus.com/lliewPublisher.phaNiew id=10 Audio Streaming Simultaneously in Spanish will be available at. https.-Ilwww.)2outube.com/channe//UC3bPFBIHcoPIks]Xq etmGcA L 0 A-HUF 4 E, . . .. ........ ....... ... ... ... . . . . ... SANd 9RIEL '�V �D k3 JA Emmanuel J. Estrada - Chair Daniel Damian - Vice Chair Alejandra Avila - Board Member Monica Garcia - Board Member Paul C. Hernandez - Board Member PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Se invita al p6blico a dirigirse al Concilio o City Council or any of its Agencies listed cualquiera otra de sus Agencias nombradas en on this agenda on any matter posted on esta agenda, para hablar sobre cualquier asunto the agenda or on any other matter within publicado en la agenda o cualquier terra que its jurisdiction. In accordance with este baJo su jurisdicci6n. De acuerdo con e/ Chapter 39 of the Baldwin Park Municipal capitulo 39 del C6digo Municipal de la Ciudad Code, Speakers must address the de Baldwin Park, los comentaros deben se Council as a whole and refrain from difigidos al Concilio como una sola entidad, y no making impertinent, slanderous, or ser impertinentes, difamatorios, o profanos, o profane remarks or disrupt the peace of interrumpir la paz de la reunion. the meeting. CALL TO ORDER ROLL CALL FINANCE AUTHORITY VIRTUAL REGULAR MEETING — 7:00 PM Board Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Vice Chair Daniel Damian, and Chair Emmanuel J. Estrada PUBLIC COMMUNICATIONS THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acci6n en algCjn asunto a menos que sea incluido en la agenda, o a menos que exista algclna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 f#ar asuntos para tomar en consideraci6n en juntas proximas. [CodigodeGobiemo §54954.2] If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 7:00 PM to 8:00 PM on January 19, 2022 to commentsgbaldwinpark.com. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. If you are a non-English Speaker and require translation services in another language other than Spanish, please indicate your request in your communication up to 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume. AI 191 lk &*4 Z I duff _1"4 ki I ffiKI 1. Treasurer's Report — November 2021 Staff recommends that the Board receive and file the Treasurer's Report for November 2021. ADJOURNMENT CERTIFICATION I, Marlen Garcia, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 13th day of January, 2022. ,XJA Ah4V A4Z Marlen Garcia, City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Mall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at Imorales@baldwinpark. com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) ITEM NO. 1 TO: Honorable Chair and Board Members of the Financing Authority FROM: Rose Tam, Director of Finance DATE: January 19, 2022 SUBJECT: Treasurer's Report — November 2021 SUMMARY Attached is the Treasurer's Report for the month of November 2021. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for November 2021. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT 11/30/2021 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) City -Including General Fund & all other Special Revenue Funds 0.203% Varies Varies $ 24,880,304.48 $ 24,880,304.48 $ 24,880,304.48 $ 24,880,304.48 Housing Authority 0.203% Varies Varies 14,115.17 14,115.17 14,115.17 14,115.17 24,894,419.65 24,894,419.65 24,894,419.65 24,894,419.65 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies 7,868,310.95 7,868,310.95 7,868,310.95 7,868,310.95 Fiscal Agent Funds - Successor Agency (TrustlDebt Service Fund) Varies Varies Varies 19.50 19.50 19.50 19.50 7,868,330.45 7,868,330.45 7,868,330.45 7,868,330.45 $ 32,762,750.10 $ 32,762,750.10 $ 32,762,750.10 $ 32,762,750.10 Total Investments $ 32,762,750.10 Cash with Bank of the West City Checking (General) 16,056,398.36 Money Market Plus 42,771.17 City Miscellaneous Cash (W/C, P/R) 633,369.71 Successor Agency 868,475.51 Housing Authority 962,205.78 Financing Authority 11,700.00 Total Cash with Bank of the West 18,574,920.53 Investment Brokerage Capital Reserves (Divdend Option Cash) 257,712.59 Total Cash and Investments $ 51,595,383.22 In accordance with AB X126,the Community Development Commission is dissolved effective January 31, 2012. The successor agency name is "The City of Baldwin Park as Successor Agency to the Community Development Commission of the City of Baldwin Park". There was no investment maturity/purchase transactions made for the month of November 2021 and no deposits/withdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance AGENDA BALDWIN PARK HOUSING AUTHORITY VIRTUAL REGULAR MEETING COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 January 19, 2022 7:00 PM THE COUNCIL CHAMBER WILL BE CLOSED TO THE PUBLIC DUE TO THE SURGE OF COVID CASES. Audio Streaming will be available at: https.-Ilwww.youtube.comlchannellUCFLZO dDFRiy59rhiDZ13Fq1featured?view as=subscriber http.11baldwinpark.granicus.com/ViewPublisher.php?view id=10 Audio Streaming Simultaneously in Spanish will be available at. H U 610 F "T SAN '',6"' I L J Emmanuel J. Estrada - Chair Daniel Damian - Vice Chair Alejandra Avila Board Member Monica Garcia - Board Member Paul C. Hernandez - Board Member PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Se invita al p6blico a dirigirse al Concilio o City Council or any of its Agencies listed cualquiera otra de sus Agencias nombradas en on this agenda on any matter posted on esta agenda, para hablar sobre cualquier asunto the agenda or on any other matter within pubficado en la agenda o cualquier tema que its jurisdiction. In accordance with este baJo su jurisdicci6n. De acuerdo con e/ Chapter 39 of the Baldwin Park Municipal capitulo 39 del C6digo Municipal de la Ciudad Code, Speakers must address the de Baldwin Park, los comentaros deben se Council as a whole and refrain from difigidos al Concilio como una sola entidad, y no making impertinent, slanderous, or ser impertinentes, difamatorios, o profanos, 0 profane remarks or disrupt the peace of interrumpir la paz de la reunion. the me ting. L� j] HOUSING AUTHORITY VIRTUAL REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Vice Chair Daniel Damian, and Chair Emmanuel J. Estrada PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera e/ limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances rcurnstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acci6n en a1g6n asunto a menos que sea incluido en la agenda, o a menos que exista alg6na emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Difigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobiemo §54954.2] If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 7:00 PM to 8:00 PM on January 19, 2022 to commentskbaldwinpark.com. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. If you are a non-English Speaker and require translation services in another language other than Spanish, please indicate your request in your communication up to 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume. CONSENT CALENDAR 1. Baldwin Park Housing Authority's Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Register. 2. Treasurer's Report — November 2021 Staff recommends that the Board receive and file the Treasurer's Report for November 2021. ADJOURNMENT CERTIFICATION 1, Marlen Garcia, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 13th day of January, 2022. ,?Afth*IA,Z Marlen Garcia, City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2n' Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at ImoralesRbaldwinpark. com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34. 102.104 ADA TITLE 11) SUMMARY TO: Honorable Chair and Board Members of the Housing Authority FROM: Rose Tam, Director of Finance DATE: January 19, 2022 SUBJECT: Baldwin Park Housing Authority's Warrants and Demands Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Register. FISCAL IMPACT The total of the Warrants and Demands for Housing Authority was $ 1,009,969.72. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The November 19 to January 10,2022 Warant check numbers 72499 through 72521 in the amount of 11,395.32 and Automated Clearing House (ACH) In the amount of $998,574.40 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law, and hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENT 1. Happy Check Register 2. Happy Check Register ACH Check Register Report 1/10/2022 Date Range: 11119/2021...01/1012022 Grouped by: Program and Increment VMS Date Range: Program: 1 -Dousing Choice Voucher Sorted by: Check Number Payment Type: Check Numbers: ... Direct Deposit: Exclude Direct Deposit Check Cleared: All Port Status: Include Port Ins Zero HAPs: Include Zero HAPS Voided Payments: Omit Voided Payments Held Checks: Exclude Held Checks Housing Choice Voucher Check Number Check Date VMS Date Payee Name DD Amount ❑ 72499 12101/2021 12101/2021 Julie L Fonseca ❑ $65.00 ❑ 72500 12/0112021 1210112021 Bertha Cedillo 11 $72.00 ❑ 72501 12/01/2021 12/01/2021 Vanessa G Ross ❑ $22.00 17172602 12/01/2021 12/01/2021 Jacqueline Chaves ❑ $60.00 ❑ 72503 12101/2021 12/01/2021 Martha Quintana ❑ $25.00 0 72504 12/01/2021 12/0112021 Ruth Y Lopez 11 $2.00 ❑ 72505 12/0112021 1110112021 City of Pomona Housing Authority ❑ $3650.28 ❑ 72506 12101/2021 12101/2021 Mayra Aguilera ❑ $19.00 ❑ 72507 12/01/2021 12/01/2021 Eternal Link LLC ❑ $1586.00 ❑ 72508 12/01/2021 12/01/2021 Avalon Monrovia LLC ❑ $429.00 ❑ 72509 12/01/2021 12/01/2021 City of Carlsbad ❑ $735.95 ❑ 72510 12/01/2021 12/01/2021 Dolores Valjean Jeannette Gomez ❑ $22.00 ❑ 72511 01/01/2022 01/0112022 Mayra J Sandoval ❑ $70.00 ❑ 72512 01101/2022 01/01/2022 Julie L Fonseca ❑ $65.00 ❑ 72513 01/01/2022 01/01/2022 Bertha Cedillo ❑ $72.00 ❑ 72514 01/01/2022 01/01/2022 Vanessa G Ross ❑ $22.00 ❑ 72515 01/01/2022 01/01/2022 Jacqueline Chaves ❑ $60.00 ❑ 72516 01/01/2022 01/01/2022 Martha Quintana ❑ $25.00 [--172517 01/01/2022 01/01/2022 City of Pomona Housing Authority ❑ $1825.14 [--172518 01101/2022 01/01/2022 Serena L Sabatino ❑ $30.00 ❑ 72519 01/01/2022 01/01/2022 Eternal Link LLC ❑ $1780.00 ❑ 7252.0 01/01/2022 01/01/2022 City of Carlsbad ❑ $735.95 ❑ 72521 01/01/2022 01/01/2022 Dolores Valjoan Jeannette Gomez ❑ $22.00 Housing Choice Voucher Total $11,395.32 Average $392.94 Unit Count 8 Average Weighted by Unit Count $1,301.37 Hard to House Count Copyright © 2011-2022, HAPPY Software, Inc. Check Register Report YR 01/10/2022 Pagel Check Register Report 1110{2022 Date Range: 11/1912021...01/1012022 Grouped by: Program and Increment VMS Date Range: ... Program: 1 -Housing Choice Voucher Sorted by: Check Number Payment Type: Check Numbers: Direct Deposit: Include Direct Deposit Check Cleared: All Port Status: Include Port Ins Zero HAPS: Include ,Zero HAPS Voided Payments: Omit Voided Payments Held Checks: Exclude Held Checks Housing Choice Voucher Check Number Check Date VMS Date Payee Name DD Amount ❑ 26974 12101/2021 12/0112021 Y & H Investment, Inc. ® $1005.00 ❑ 26975 12/0112021 12101/2021 Eunice Property, LLC ® $1170.00 [:126976 12101/2021 12101/2021 Dimitris Papadopoulous ® $818.00 ❑ 26977 12/01/2021 12/01/2021 Wilson Apartment Associates L.P. ® $1685.00 ❑ 26978 12/01/2021 12/01/2021 Monet Huong Nguyen ®. $2405.00 ❑ 26979 12/0112021 12/01/2021 ASCENSION HOLDINGS LLC ® $1081.00 ❑ 26980 12101!2021 12/0112021 Tom Cinquegrani ® $1132.00 ❑ 26981 12101/2021 12/01/2021 Mark T. Fernandez ® $810.00 [:126982 12/01/2021 12/0112021 Melody (Muni) Dao $1372.00 [:126983 12/01/2021 12/01/2021 John W. Ruwitch and Anh Lam Truong ® $1034.00 ❑ 26984 12/01/2021 12/0112021 SAE GROUP, LLC ® $2008.00 ❑ 26985 12/01/2021 12/0112021 Wei Zhen Su ® $1084.00 ❑ 26986 12/01/2021 12/01/2021 Mallorca Apartments, LTD ® $1323.00 [:126987 12/01/2021 12/01/2021 Michael I. or Ling Brooks ® $1087.00 [:126988 12/01/2021 12/01/2021 Donna J Falls ® $728.00 [:126989 12/0112.021 12/01/2021 Cipriano Salazar Jr. ® $1323.00 ❑ 26990 12101/2021 12/01/2021 Dung Tran ® $448.00 ❑ 26991 12/01/2021 12/01/2021 Monrovia 612, LP ® $6653.00 ❑ 26992 12/01/2021 12/01/2021 Leslie K Ng ® $945.00 17126993 12/01/2021 12101/2021 Jun Hua Hu ® $2221.00 [--126994 12/01/2021 12/01/2021 4uoc T. Vo ® $563.00 [:126995 12/01/2021 12/01/2021 Orange County Housing Authority ® $1128.70 ❑ 26996 12/01/2021 12/01/2021 Lien Diep ® $1106.00 E:126997 12/01/2021 12/01/2021 Rosa Lamas-Serratos ® $1841.00 ❑ 26998 12/01/2021 12/01/2021 Primrose Villa ® $4941.00 ❑ 26999 12101/2021 12/01/2021 Vinh H. Lai ® $1041.00 ❑ 27000 12101/2021 12/01/2021 Malcolm Oso ® $619.00 ❑ 27001 12/01/2021 12/01/2021 Dieu -Thug Nu Ton ® $1573.00 ❑ 27002 12/01/2021 12/01/2021 Dajojo, LLC ® $772.00 17127003 12/01/2021 12/01/2021 Lan Hua Mi Ku ® $42.00 ❑ 27004 12/0112021 12/01/2021 Maria Luz Rodriguez ® $358.00 ❑ 27005 12/01/2021 12101/2021 Dinghwa Eddy Liu ® $0.0c Copyright @ 2011-2022, HAPPY Software, Inc. Check Register Report YR 0111012022 Page 1 ❑ 27006 12/01/2021 12/01/2021 Irma Diaz ® $1754.00 ❑ 27007 12/01/2021 12/01/2021 Wai Kong Tam ® $1041.00 ❑ 27008 12/01/2021 12/01/2021 Don Norwood ® $1373.00 ❑ 27009 12/01/2021 12/01/2021 Raymond J Ruelas ® $1901.00 ❑ 27010 12/01/2021 12/01/2021 Aaron Abdus Shakoor ® $1329.00 ❑ 27011 12/0112021 12/0112021 Ana Thai ® $925.00 ❑ 27012 12/01/2021 12/01/2021 SRI Properties No 15 LLC ® $1132,00 ❑ 27013 12/01/2021 12101/2021 Larry Chow ® $2254.00 ❑ 27014 12/01/2021 12/01/2021 T & T Asset Holding, LLC ® $990.00 ❑ 27015 12/01/2021 12/01/2021 Michael Alfred Alarcon ® $1321.00 ❑ 27016 12/01/2021 12/01/2021 Mousa Boushaaya ® $1315.00 ❑ 27017 12/01/2021 12/01/2021 Tuan Viet Ho ® $1834.00 ❑ 27018 12/01/2021 12/01/2021 Carl P Heinzen ® $1614.00 [--127019 12/01/2021 12/01/2021 Jun Ye and Ming Feng ® $1620.00 ❑ 27020 12/01/2021 12/01/2021 EI Monte Housing Partners LP -The ® $6594.00 ❑ 27021 12101/2021 12/01/2021 Joseph T. Tung ® $1047.00 ❑ 27022 12/01/2021 12/01/2021 Alamilas LLC ® $1156.00 ❑ 27023 12/01/2021 12/01/2021 J.R. Howard Enterprises, Ltd ® $1288.00 ❑ 27024 12/0112021 12/01/2021 Pro Management Inc. ® $1306.00 ❑ 27025 12101/2021 12/01/2021 Andrew & Eva Fogg ® $1144.00 ❑ 27026 12/01/2021 12101/2021 Heritage Park Villas LP ® $18686.00 ❑ 27027 12/01/2021 12/0112021 Mohamad Tavakkoli ® $11717.00 ❑ 27028 12101/2021 12/01/2021 Tyler Court Associates, LP ® $539.00 ❑ 27029 12/01/2021 12101/2021 Palo Verde Apartments, LP ® $932.00 ❑ 27030 12/0112021 12/01/2021 Ha X Van ® $3876.00 ❑ 27031 12101/2021 1210112021 Chen Jackson ® $670.00 El 27032 12/01/2021 12/01/2021 Philip Tsui ® $908.00 ❑ 27033 12/01/2021 12/0112021 Paul Yen ® $1033.00 ❑ 27034 12/01/2021 12/01/2021 Mie Chen ® $2185.00 ❑ 27035 12/01/2021 12/01/2021 Becky Binh Nguyet Luu or Eddie Ma ® $1568,00 ❑ 27036 12/01/2021 12/01/2021 Thomas Pang ® $1490,00 ❑ 27037 12/01/2021 12/0112021 Tinh Van Le ® $640.00 ❑ 27038 12/01/2021 12/0112021 Everardo Garcia ® $1672.00 ❑ 27039 12/01/2021 12/01/2021 Ngoc T. Lieu ® $2198.00 ❑ 27040 12/01/2021 12/01/2021 Alfred Tai -Kong Ho and Lisa Chen ® $1041,00 ❑ 27041 12/01/2021 12/01/2021 Covina 023 Woods 206 LP c/o ® $888.00 [_127042 12/01/2021 12/01/2021 Doreen Han ® $1288.00 ❑ 27043 12/0112021 12/01/2021 Roland Wiekamp ® $1296.00 ❑ 27044 12101/2021 12/01/2021 AMFP IV Atrium LLC c/o Abacus ® $3714.00 ❑ 27045 12/01/2021 12/01/2021 Siu Fung Mak ® $1510.00 ❑ 27046 12/0112021 12/01/2021 Baldwin Park Family Housing Limited ® $18598.00 ❑ 27047 12/0112021 12/01/2021 Grace Chiou ® $811.00 ❑ 27048 12/01/2021 12/01/2021 Marina Alvarez ® $1857.00 ❑ 27049 12/0112021 12/01/2021 McIntire Real Estate Inc, ® $727.00 [--127050 12/01/2021 12101/2021 Zhi Min Li and WXL Investments Inc. ® $2314.00 ❑ 27051 12/01/2021 12/01/2021 Sul Man Mak ® $940.00 Copyright O 20i1-2022, HAPPY Software, Inc. Check Register Report YR 01/10/2022 Page 2 ❑ 27052 12/01/2021 12/01/2021 HenryWong ® $2335.00 ❑ 27053 12/01/2021 12/01/2021 West Covina Senior Villas II, LP ® $537.00 ❑ 27054 12/01/2021 12/01/2021 Dung Trung Pham and Tammy Tram ® $495.00 ❑ 27055 12101/2021 12101/2021 Francisco J. Sanchez and Gloria ® $1262.00 ❑ 27056 12/01/2021 12/01/2021 Blessed Rack of EI Monte ® $19289.00 ❑ 27057 12/01/2021 12/01/2021 Vintage West Covina ® $7277.00 [:127058 12/01/2021 12/01/2021 Alfonso Contreras ® $1109.00 [:127059 12/01/2021 12/01/2021 Alta Vista Villas, LP c/o Yale ® $2764.00 ❑ 27060 12/01/2021 12/01/2021 Miriam Barrera ® $2060.00 ❑ 27061 12/01/2021 12/01/2021 West Covina Seniors Villas l ® $1096.00 ❑ 27062 12/01/2021 12/01/2021 Brookhollow Apartments ® $10456.00 1--127063 12101/2021 12/01/2021 Rahmat Ray Nehdar ® $996.00 ❑ 27064 12/01/2021 12/01/2021 Alexander Chan ® $1806.00 [--127065 12/01/2021 12101/2021 Alan Wu ® $812.00 ❑ 27066 12/01/2021 12101/2021 Henry Ho ® $1180.00 ❑ 27067 1210112021 12/01/2021 PAMA IV Properties, LP ® $3706.00 ❑ 27068 12/01/2021 12/01/2021 Roger Hin Nam Mak ® $7078.00 ❑ 27069 12/01/2021 12/01/2021 LAT Investments, LLC ® $6319.00 ❑ 27070 12/01/2021 12/01/2021 Xitlalai Del Real Sanchez ® $940.00 ❑ 27071 12/01/2021 12/01/2021 Mary L Haynes ® $998.00 ❑ 27072 12/01/2021 12/01/2021 Clinett Glazis ® $2415.00 [--127073 12/01/2021 12/01/2021 Jim & Nancy Bailey ® $571.00 ❑ 27074 12/01/2021 12/01/2021 Kimberly Nguyen ® $718.00 ❑ 27075 12/01/2021 12/01/2021 Joseph M. Kwok ® $1358.00 ❑ 27076 12/01/2021 12/01/2021 Mack E Titus ® $1268.00 ❑ 27077 12/01/2021 12/01/2021 William J Rogers ® $983.00 ❑ 27078 12/01/2021 12/01/2021 Alejandra Gutierrez ® $583.00 ❑ 27079 12/01/2021 12/01/2021 Lourdes J. Garrison ® $1539.00 ❑ 27080 12/01/2021 12/01/2021 Angelica Garcia ® $2248.00 ❑ 27081 12/01/2021 12/01/2021 Sophia Wong ® $1091.00 ❑ 27082 12101/2021 12/01/2021 Lois J Gaston ® $1028.00 ❑ 27083 12/01/2021 12/01/2021 Doan & Lily Thi ® $1900.00 ❑ 27084 12101/2021 12/01/2021 EI Monte Affordable Housing Partner ® $435.00 [:127085 12/01/2021 12101/2021 Jose Baudelio Delgado ® $1291.00 ❑ 27086 12/01/2021 12101/2021 Larry Mimms ® $1067.00 [-127087 12/01/2021 12/01/2021 Jaime Jimenez ® $924.00 ❑ 27088 12/01/2021 12/0112021 Ramiro Viramontos and Veronica ® $320.00 ❑ 27089 12/01/2021 12/01/2021 Fat Law ® $891.00 ❑ 27090 12/01/2021 12/01/2021 Kan Investments LTD, LLC ® $535.00 [:127091 12/01/2021 12101/2021 Dwight Chang ® $1776.00 ❑ 27092 12/01/2021 12/01/2021 Cameron Park Community Partners, ® $1027.00 ❑ 27093 12/0112021 12/01/2021 Mozhgan Tavakoli ® $1555.00 ❑ 27094 12/01/2021 12/01/2021 Jun Tang ® $313.00 ❑ 27095 12/01/2021 12/01/2021 Anmelindon LLC ® $1276.00 ❑ 27096 12/01/2021 12/01/2021 Lourdes Vela ® $3102.00 ❑ 27097 12/01/2021 12/01/2021 Gilbert Roybal ® $459.00 Copyright 0 2011-2022, HAPPY Software, Inc. Check Register Report YR 01110/2022 Page 3 ❑ 27098 12/0112021 12/01/2021 Philip & Fanny Kwok ® $1305.00 ❑ 27099 12101/2021 12/01/2021 Woodside Village Apartments LP ® $8089.00 ❑ 27100 12/01/2021 12/01/2021 Robert Lawe ® $866.00 ❑ 27101 12/01/2021 12/01/2021 Cynthia Pham ® $756.00 ❑ 27102 12/0112021 12/01/2021 Fanny Chan ® $799.00 ❑ 27103 12/01/2021 12/01/2021 Baldwin Rose LP ® $1334.00 ❑ 27104 12/01/2021 12/01/2021 Kwan and Mei Chiang ® $1250.00 ❑ 27105 12/01/2021 12/01/2021 Sergio Molina ® $196.00 ❑ 27106 12/01/2021 12/01/2021 Chuen Lau ® $1627.00 ❑ 27107 12/01/2021 12101/2021 Tanya H Chen ® $2288.00 [--12-7108 12/01/2021 12/01/2021 JM Lam Investment LLC ® $980.00 ❑ 27109 12/01/2021 12/01/2021 Vijay Gulati ® $4381.00 ❑ 27110 12/01/2021 12/01/2021 Joseph H. Garcia ® $2167.00 ❑ 27111 12/01/2021 12/01/2021 Lark Ellen Village ® $8493.00 ❑ 27112 12/01/2021 12/01/2021 Aurelio and Maria Blanco ® $1226.00 E:127113 12/01/2021 12/01/2021 Xuyen Thach Han ® $1873.00 [:127114 12/01/2021 12/0112021 EZ APT LLC ® $1324.00 [--127115 12101/2021 12/0112021 Kim Wah Wong and Sau Yi Wang ® $1246.00 ❑ 27116 12/01/2021 12101/2021 Lucena A Ewing ® $3668.00 ❑ 27117 12/01/2021 12/01/2021 Jocelyn Jac Jhong ® $1667.00 [--127118 12/01/2021 12/01/2021 Virginia Carlson ® $1137.00 ❑ 27119 12/01/2021 12/01/2021 Emilio De Jesus Cruz ® $939.00 [:127120 12/01/2021 12/01/2021 Dinh Thom Tran ® $1758.00 [:127121 12/0112021 12/01/2021 Isabel R Sanchez ® $1343.00 [:127122 12101/2021 12/01/2021 Cienega Garden Apartments ® $2849.00 ❑ 27123 12/01/2021 12/01/2021 Vinh Hong Lai ® $1114.00 ❑ 27124 12/01/2021 12/01/2021 Doreen E. Ewing ® $3809.00 ❑ 27125 12/0112021 12/01/2021 Moller Property Management ® $507.00 ❑ 27126 12/01/2021 12/01/2021 TPA/NASCH LLC, Westgate as a sole ® $800.00 ❑ 27127 12/0112021 12/01/2021 TDF LP - Pacific Towers clo Winn ® $7680.00 ❑ 27128 12/01/2021 12/01/2021 Paul & Annie W Chau ® $1002.00 ❑ 27129 12/01/2021 12/01/2021 LEFA Trust ® $1063.00 ❑ 27130 12/01/2021 12/01/2021 Gilbert Dominguez ® $9336.00 [-127131 12/01/2021 12/01/2021 German Ghibaudo ® $1229.00 ❑ 27132 12/01/2021 12/01/2021 Ortencia Banuelos ® $404.00 ❑ 27133 12/01/2021 12/01/2021 Up Hill Investment Inc. ® $1640.00 ❑ 27134 12/01/2021 12/01/2021 Dieu Van Huynh ® $951.00 ❑ 27135 12/01/2021 12/01/2021 Kelly Nguyen ® $966.00 ❑ 27136 12/01/2021 12/01/2021 Ramona Property Managers, Inc. ® $593.00 ❑ 27137 12/01/2021 12/01/2021 Badillo Street Senior Apartments, LILC ® $16221.00 ❑ 27138 12/01/2021 12/0112021 Monrovia Heritage Park LP ® $19325.00 ❑ 27139 12/01/2021 12/0112021 ,lames or Barbara Fox ® $1107.00 ❑ 27140 12/01/2021 12/01/2021 Mayra Ortega ® $1047.00 ❑ 27141 12/01/2021 12/01/2021 Sel Homes LLC ® $5601.00 ❑ 27142 12/01/2021 12/01/2021 Hui Chuan Wang ® $2960.00 ❑ 27143 12/01/2021 12/01/2021 725-731 W. Duarte Rd, LLC ® $1392.00 Copyright O 2011-2022, HAPPY Software, Inc. Check Register Report YR 01110/2022 Page 4 ❑ 27144 12/01/2021 12/01/2021 Nhan Nguyen and Amy Tran ® $2281.00 ❑ 27145 12/01/2021 12/01/2021 Paul P Simon ® $1183.00 ❑ 27146 12/01/2021 12/01/2021 Puente Villa LLC ® $1294.00 ❑ 27147 12/01/2021 12/01/2021 RAM DNA BLVD. FAMILY ® $6261.00 ❑ 27148 12101/2021 12/01/2021 Maria Martha Martinez ® $1662.00 ❑ 27149 12/0112021 12/01/2021 Antonio & Aida Rinos ® $2018.00 ❑ 27150 12/01/2021 12/01/2021 Greater San Gabriel Valley Property ® $1222.00 ❑ 27151 12/01/2021 12/01/2021 Ronald & Pamela Layne ® $509.00 ❑ 27152 12/01/2021 12/01/2021 Annette C Scott ® $1502.00 ❑ 27153 12/01/2021 12/01/2021 Denise Van Pham ® $3212.00 ❑ 27154 12/01/2021 12/01/2021 Linh T Luu ® $1730.00 ❑ 27155 12/01/2021 12101/2021 1024 Royal Oaks LP dba Whispering ® $14187.00 ❑ 27156 12/01/2021 12/01/2021 Derek Sim ® $2193.00 ❑ 27157 12/01/2021 12/01/2021 Allan M. & Virginia J Chipp and Ralph ® $2146.00 ❑ 27158 12/01/2021 12/01/2021 Amparo M Limon ® $422.00 ❑ 27159 12/01/2021 12/01/2021 Zi Jian Li ® $1555.00 ❑ 27160 12/01/2021 12/0112021 Minh A Nguyen ® $1421.00 ❑ 27161 12/01/2021 12/01/2021 Jaime Barcona ® $843.00 ❑ 27162 12/01/2021 12/0112021 Monica D Mao ® $1129.00 ❑ 27163 12/01/2021 .12101/2021 Shiu-Ein Huang ® $304.00 ❑ 27164 12/01/2021 12/01/2021 LAI MING LEUNG ® $304.00 ❑ 27165 12/01/2021 12/01/2021 The Promenade Housing Partners, LP ® $3450.00 ❑ 27166 12/01/2021 12/01/2021 Paramjit S Nijjar ® $2144.00 ❑ 27167 12/01/2021 12/01/2021 Estate of Rosetta Mix ® $831.00 [--127168 12/0112021 12/01/2021 Rosa Beltran ® $1019.00 ❑ 27169 12/01/2021 12/01/2021 James Ronald Nguyen ® $1291.00 ❑ 27170 12/01/2021 12/01/2021 John Nguyen ® $931.00 ❑ 27171 12/01/2021 12/01/2021 Takis Bogris ® $957.00 ❑ 27172 12/0112021 12/01/2021 Ynfante Holdings 1, LLC ® $1138.00 ❑ 27173 12/01/2021 12/01/2021 Roman Basin ® $565.00 ❑ 27174 12/01/2021 12/01/2021 Sandhya Kai and Padma Kai ® $972.00 ❑ 27175 12/01/2021 12/01/2021 Nomer Lacson ® $1016.00 ❑ 27176 12/011202'/ 12/01/2021 Anna & Simon Choi ® $1285.00 ❑ 27177 12/01/2021 12/01/2021 Chung Thi Pham ® $1978.00 ❑ 27178 12/01/2021 12/01/2021 Rosie Leon ® $873.00 ❑ 27179 12/01/2021 12/01/2021 Roy Lam ® $1160.00 [--127180 12/01/2021 12/01/2021 Golden Dragon Properties LLC c/o ® $1104.00 E-127181 12/01/2021 12/01/2021 Nancy H Shen ® $757.00 ❑ 27182 12/0112021 12/01/2021 Olie S Johnson ® $849.00 ❑ 27183 12/01/2021 12/01/2021 Joe Clark ® $1381.00 ❑ 27184 12101/2021 12/01/2021 Richard A DaSylveira ® $336.00 [:127185 12/01/2021 12/01/2021 Sara Rome ® $1387.00 [:127186 12/01/2021 12/01/2021 Jeff Ma ® $1052.00 ❑ 27187 12101/2021 12/01/2021 T & P Property LLC ® $902.00 ❑ 27188 12/01/2021 12/01/2021 Singing Wood Senior Housing LP ® $7826.00 [--127189 12/0112021 12101/2021 Michael H Phuong ® $980.00 Copyright 0 2011-2022, HAPPY Software, Inc. Check Register Report YR 01/1012022 Page 5 ❑ 27190 12/01/2021 12/01/2021 Sitara B. Mamdani ® $1782.00 ❑ 27191 12/01/2021 12/0112021 Joseph Pham ® $817.00 [--127192 12/01/2021 12/01/2021 Gamey Senior Affordable Partners, LP ® $2616.00 ❑ 27193 12/01/2021 12/01/2021 Ryan Kinpong Woo and Ching king ® $718.00 ❑ 27194 12/01/2021 12101/2021 Mei Yan Chen ® $1177.00 ❑ 27195 12/01/2021 12/01/2021 Tsz-Hong Yeung and Sin Kwan Lo ® $1526.00 ❑ 27196 12/01/2021 12/01/2021 Shawn Hui Zhen ® $2157.00 ❑ 27197 12/01/2021 12/01/2021 Fred Lau ® $549.00 ❑ 27198 12/14/2021 11/03/2021 Gilbert Dominguez ® $1591.00 ❑ 27199 01/0112022 01/01/2022 Y & H Investment, Inc. ® $1130.00 ❑ 27200 01/01/2022 01/01/2022 Eunice Properly, LLC ® $1170.00 ❑ 27201 01/01/2022 01/01/2022 Dimitris Papadopoulous ® $818.00 ❑ 27202 01/01/2022 01101/2022 Wilson Apartment Associates L.P. ® $1685.00 ❑ 27203 01/01/2022 01/01/2022 Monet Huong Nguyen ® $2405.00 ❑ 27204 01/01/2022 01/01/2022 ASCENSION HOLDINGS LLC ® $1081.00 [:127205 01/01/2022 01/01/2022 Tom Cinquegrani ® $1132.00 ❑ 27206 01/01/2022 01/01/2022 Mark T. Fernandez ® $1300.00 [--127207 01/01/2022 01/01/2022 Melody (Muoi) Dao ® $1372.00 [-127208 01/01/2022 01/01/2022 John W. Ruwitch and Anh Lam Truong ® $1384.00 ❑ 27209 01/01/2022 01/0112022 SAE GROUP, LLC ® $2008.00 ❑ 27210 01/01/2022 01101/2022 Wei Zhen Su ® $1194.00 ❑ 27211 01/01/2022 01/0112022 Mallorca Apartments, LTD ® $1323.00 ❑ 27212 01/01/2022 01/01/2022 Michael 1. or Ling Brooks ® $1087.00 ❑ 27213 01/01/2022 01101/2022 Donna J Falls ® $728.00 ❑ 27214 01/01/2022 01/01/2022 Cipriano Salazar Jr. ® $1323.00 ❑ 27215 01/01/2022 0110112022 Dung Tran ® $448.00 ❑ 27216 01/01/2022 01/0112022 Monrovia 612, LP ® $8370.00 ❑ 27217 01/01/2022 01/01/2022 Leslie K Ng 19 $945.00 ❑ 27218 01101/2022 01/01/2022 Jun Hua Hu 19 $2221.00 ❑ 27219 01/01/2022 01/01/2022 Quoc T. Vo 0 $964.00 ❑ 27220 01/01/2022 01/01/2022 Orange County Housing Authority ® $1128.70 ❑ 27221 01/01/2022 01/01/2022 Lien Diep ® $1106.00 ❑ 27222 01/01/2022 01/01/2022 Rosa Lamas-Serratos ® $1841,00 ❑ 27223 01/01/2022 01/01/2022 Primrose Villa ® $5826.00 ❑ 27224 01/0112022 01/01/2022 Vinh H. Lai ® $1041.00 ❑ 27225 01/01/2022 01/01/2022 Malcolm Oso ® $619.00 ❑ 27226 01/01/2022 01/01/2022 Dieu-Thuy Nu Ton ® $1573.00 [:127227 01/01/2022 01/01/2022 Dajojo, LLC ® $772.00 ❑ 27228 01/01/2022 01/01/2022 Lan Hua Mi Ku ® $42.00 ❑ 27229 01/01/2022 01/01/2022 Maria Luz Rodriguez ® $358,00 ❑ 27230 01/01/2022 01/01/2022 Dinghwa Eddy Liu ® $0.00 ❑ 27231 01/01/2022 01/01/2022 Irma Diaz ® $1754.00 ❑ 27232 01/01/2022 01/01/2022 Wai Keng Tam ® $1116.00 ❑ 27233 01/01/2022 01/01/2022 Don Norwood ® $1373.00 ❑ 27234 01/01/2022 01/01/2022 Raymond J Ruelas ® $1901.00 ❑ 27235 01/01/2022 01/01/2022 Aaron Abdus Shakoor ® $1329.00 Copyright© 2011-2022, HAPPY Software, Inc. Check Register Report YR 01/10/2022 Page 6 ❑ 27236 01/0112022 01/01/2022 Ana Thai ® $903,00 ❑ 27237 01/01/2022 01/0112022 SRI Properties No 15 LLC ® $1132.00 ❑ 27238 01/01/2022 01/01/2022 Larry Chow ® $2254.00 ❑ 27239 01/01/2022 01101/2022 T & T Asset Holding, LLC ® $1065,00 ❑ 27240 01/01/2022 01/0112022 Michael Alfred Alarcon ® $1321.00 ❑ 27241 01/01/2022 01/01/2022 Mousa Boushaaya ® $1315.00 ❑ 27242 01/01/2022 01/01/2022 Tuan Viet He ® $1834.00 ❑ 27243 01/01/2022 01101/2022 Carl P Hoinzen ® $1614.00 ❑ 27244 01/01/2022 01/01/2022 Jun Ye and Ming Feng ® $1620.00 ❑ 27245 01/01/2022 01/01/2022 El Monte Housing Partners LP - The ® $8495.00 ❑ 27246 01/01/2022 01/01/2022 .Joseph T. Tung ® $1005.00 ❑ 27247 01/01/2022 01/01/2022 Alamitas LLC ® $1156.00 ❑ 27248 01/01/2022 09/30/2021 Avalon Monrovia LLC ® $2954.00 ❑ 27249 01/01/2022 01/01/2022 Pro Management Inc. ® $1306.00 [:127250 01/01/2022 01/01/2022 Andrew & Eva Fogg ® $1144.00 ❑ 27251 01/0112022 01/01/2022 Heritage Park Villas LP ® $17141,00 ❑ 27252 01/01/2022 01/01/2022 Mohamad Tavakkoli ® $9664.00 ❑ 27253 01/01/2022 01101/2022 Tyler Court Associates, LP ® $539.00 ❑ 27254 01/01/2022 01101/2022 Palo Verde Apartments, LP ® $914.00 ❑ 27255 01/01/2022 01/01/2022 Ha X Van ® $3876.00 ❑ 27256 01/01/2022 01/01/2022 Chen Jackson ® $670,00 [--127257 01/01/2022 01101/2022 Philip Tsui ® $908.00 [:127258 01101/2022 01/01/2022 Paul Yen ® $1033.00 ❑ 27259 01/01/2022 01/01/2022 Mie Chen ® $2185.00 ❑ 27260 01/01/2022 01/01/2022 Becky Binh Nguyet Luu or Eddie Ma ® $1774,00 [--127261 01/01/2022 01101/2022 Thomas Pang ® $1490.00 ❑ 27262 01/01/2022 01101/2022 Tinh Van Le ® $640.00 ❑ 27263 01/01/2022 01/01/2022 Everardo Garcia ® $1672.00 ❑ 27264 01/01/2022 01/01/2022 NgocT. Lieu ® $2198.00 ❑ 27265 01/01/2022 01101/2022 Alfred Tai -Kong Ho and Lisa Chen ® $1041.00 ❑ 27266 01/01/2022 01/01/2022 Covina 023 Woods 206 LP c/o ® $994.00 ❑ 27267 01/01/2022 01/01/2022 Doreen Han ® $1288.00 ❑ 27268 01/01/2022 01/01/2022 Roland Wiekamp ® $1296.00 ❑ 27269 01/01/2022 01/01/2022 AMFP IV Atrium LLC c/o Abacus ® $3714.00 ❑ 27270 01/01/2022 01101/2022 Siu Fung Mak ® $1510.00 ❑ 27271 01/01/2022 01/01/2022 Baldwin Park Family Housing Limited ® $19269.00 ❑ 27272 01/0112022 01/0112022 Grace Chiou ® $811.00 ❑ 27273 01/01/2022 01/01/2022 Marina Alvarez ® $1857.00 ❑ 27274 01/01/2022 01/01/2022 McIntire Real Estate Inc. ® $727.00 ❑ 27275 01/01/2022 01/01/2022 Zhi Min Li and WXL Investments Inc. ® $2314,00 ❑ 27276 01/01/2022 01/0112022 Sul Man Mak ® $1040,00 ❑ 27277 01/01/2022 01/01/2022 Henry Wong ® $2335,00 ❑ 27278 01/01/2022 01/01/2022 West Covina Senior Villas II, LP ® $537,00 ❑ 27279 01/01/2022 01/01/2022 Dung Trung Pham and Tammy Tram ® $495,00 ❑ 27280 01/01/2022 01/01/2022 Francisco J. Sanchez and Gloria ® $1262,00 ❑ 27281 01/01/2022 01/01/2022 Blessed Rock of EI Monte ® $22771.00 Copyright © 2011-2022, HAPPY Software, Inc. Check Register Report YR 01/10/2022 Page 7 ❑ 27282 01/01/2022 01101/2022 Vintage West Covina ® $7277.00 ❑ 27283 01/01/2022 01/01/2022 Alfonso Contreras ® $458.00 ❑ 27284 01/01/2022 01/01/2022 Alta Vista Villas, LP c/o Yale ® $2899.00 ❑ 27285 01/01/2022 01/01/2022 Miriam Barrera ® $2050.00 ❑ 27286 01/01/2022 01/01/2022 West Covina Seniors Villas 1 ® $1070.00 ❑ 27287 01/01/2022 01/01/2022 Brookhollow Apartments ® $11703.00 ❑ 27288 01/01/2022 01/01/2022 Rahmat Ray Nehdar ® $996.00 ❑ 27289 01101/2022 01/01/2022 Alexander Chan ® $1806.00 ❑ 27290 01/01/2022 01/01/2022 Alan Wu ® $812.00 ❑ 27291 01/01/2022 0110112022 Henry He ® $1180.00 ❑ 27292 01/01/2022 01101/2022 PAMA IV Properties, LP ® $3891.00 ❑ 27293 01/01/2022 01/01/2022 Roger Hin Nam Mak ® $11049.00 [:127294 01/01/2022 01/01/2022 LAT Investments, LLC ® $6319.00 ❑ 27295 01/01/2022 01/01/2022 Xitlalai Del Real Sanchez ® $940.00 ❑ 27296 01101/2022 01/01/2022 Mary L Haynes ® $998.00 ❑ 27297 01/0112022 01/01/2022 Clinett Glazis ® $2415.00 ❑ 27298 01/01/2022 01/01/2022 Jim & Nancy Bailey ® $571.00 ❑ 27299 01/0112022 01/01/2022 Kimberly Nguyen ® $703.00 ❑ 27300 01/01/2022 01/01/2022 Joseph M. Kwok ® $1358.00 ❑ 27301 01/01/2022 01/01/2022 Mack E Titus ® $799.00 ❑ 27302 01/01/2022 01/01/2022 William J Rogers ® $983.00 ❑ 27303 01/01/2022 01/01/2022 Alejandra Gutierrez ® $583.00 ❑ 27304 01/01/2022 01/01/2022 Lourdes J. Garrison ® $1539.00 ❑ 27305 01/01/2022 01/01/2022 Angelica Garcia ® $2248.00 ❑ 27306 01/01/2022 01/01/2022 Sophia Wong ® $1091.00 ❑ 27307 01/01/2022 01/01/2022 Lois J Gaston ® $1028.00 ❑ 27308 01101/2022 01/01/2022 Doan & Lily Thi ® $1900.00 [:127309 01/01/2022 01/01/2022 El Monte Affordable !-lousing Partner ® $435.00 ❑ 27310 01/01/2022 01/01/2022 Jose Baudelio Delgado ® $1291.00 ❑ 27311 01/01/2022 01/01/2022 Larry Mimms ® $1067.00 ❑ 27312 01/01/2022 01/01/2022 Jaime Jimenez ® $924.00 ❑ 27313 01/01/2022 01101/2022 Ramiro Viramontes and Veronica ® $320.00 ❑ 27314 01/01/2022 01/01/2022 Fat Law ® $870.00 ❑ 27315 01/01/2022 01/01/2022 Kan Investments LTD, LLC ® $535.00 [--127316 01/01/2022 0110112022 Dwight Chang ® $1776.00 ❑ 27317 01/0112022 01/01/2022 Cameron Park Community Partners, ® $1027.00 ❑ 27318 01101/2022 01/01/2022 Mozhgan Tavakoli ® $1555.00 E:127319 01/01/2022 01/01/2022 Jun Tang ® $313.00 ❑ 27320 01/01/2022 01/01/2022 Anmelindon LLC ® $1276.00 ❑ 27321 01/01/2022 01/01/2022 Lourdes Vela ® $3078.00 ❑ 27322 01/01/2022 01/01/2022 Gilbert Roybal ® $459.00 ❑ 27323 01101/2022 01/01/2022 Philip & Fanny Kwok ® $1305.00 El 27324 01/01/2022 01/0112022 Woodside Village Apartments LP ® $8268.00 ❑ 27325 01101/2022 01/01/2022 Robert Lawe ® $866.00 ❑ 27326 01/01/2022 01/01/2022 Cynthia Pham ® $756.00 [:127327 01/01/2022 01/01/2022 Fanny Chan ® $979.00 Copyright o0 2011-2022, HAPPY Software, Inc. Check Register Report YR 01/101202Z Page $ ❑ 27328 01/01/2022 01/01/2022 Baldwin Rose LP ® $1334.00 ❑ 27329 01/01/2022 01/01/2022 Kwan and Mei Chiang ® $1250,00 ❑ 27330 01/01/2022 07/01/2021 Sergio Molina ® $896.00 ❑ 27331 01/01/2022 01/01/2022 Chuen Lau ® $1708.00 ❑ 27332 01/01/2022 01/01/2022 Tanya H Chen ® $2288.00 ❑ 27333 01/01/2022 01/01/2022 JM Lam Investment LLC ® $980.00 ❑ 27334 01/01/2022 01/01/2022 Vijay Gulati ® $4381.00 ❑ 27335 01/0112022 01/01/2022 Joseph H. Garcia ® $1296.00 ❑ 27336 01/01/2022 01/01/2022 Lark Ellen Village ® $8533.00 ❑ 27337 01/01/2022 01101/2022 Aurelio and Maria Blanco ® $1226,00 ❑ 27338 01/01/2022 01/01/2022 Xuyen Thach Han ® $1873.00 ❑ 27339 01/01/2022 01/01/2022 EZ APT LLC ® $1550.00 ❑ 27340 01/01/2022 01/01/2022 Kim Wah Wong and Sau Yi Wong ® $1234.00 ❑ 27341 01101/2022 01101/2022 Lucena A Ewing ® $3668.00 ❑ 27342 01101/2022 01/01/2022 Jocelyn Jae Jhong ® $1727.00 ❑ 27343 01/01/2022 01/01/2022 Virginia Carlson ® $1137.00 ❑ 27344 01/01/2022 01/01/2022 Emilia De Jesus Cruz ® $939.00 [:127346 01/01/2022 01/01/2022 Dinh Thom Tran ® $1758.00 ❑ 27346 01/01/2022 01/01/2022 Isabel R Sanchez ® $1343.00 ❑ 27347 01/01/2022 01/01/2022 Cienega Garden Apartments ® $2849.00 ❑ 27348 01101/2022 01/01/2022 Vinh Hong Lai ® $1060.00 [:127349 01101/2022 01/01/2022 Doreen E. Ewing ® $3809.00 [:127350 01/01/2022 01/01/2022 Moller Property Management ® $507.00 ❑ 27351 01/01/2022 01/01/2022 TPA/NASCH LLC, Westgate as a sole ® $800.00 ❑ 27352 01/01/2022 01/01/2022 TDF LP - Pacific Towers c/o Winn ® $7680.00 ❑ 27353 01/01/2022 01/01/2022 Paul & Annie W Chau ® $1002.00 ❑ 27354 01/01/2022 01/01/2022 LEFATrust ® $1063.00 ❑ 27355 01/01/2022 01/01/2022 Gilbert Dominguez ® $9445.00 [--127356 01/01/2022 01/01/2022 German Ghibaudo ® $1214.00 ❑27357 01/01/2022 01/01/2022 OrtenciaBanuelos ® $404.00 ❑ 27358 01/01/2022 01/0112022 Up Hill investment Inc. ® $1640.00 ❑ 27359 01/01/2022 01101/2022 Dieu Van Huynh ® $965.00 ❑ 27360 01/01/2022 01/01/2022 Kelly Nguyen ® $966.00 ❑ 27361 01101/2022 01/01/2022 Ramona Property Managers, Inc. ® $593.00 ❑ 27362 01/01/2022 01101/2022 Badillo Street Senior Apartments, LLC ® $16218.00 ❑ 27363 01/01/2022 01/01/2022 Monrovia Heritage Park LP ® $19287.00 ❑ 27364 01/01/2022 01/01/2022 James or Barbara Fox ® $1107.00 ❑ 27365 01/01/2022 01101/2022 Mayra Ortega ® $1047.00 ❑ 27366 01/01/2022 01/01/2022 Sel Homes LLC ® $5601.00 ❑ 27367 01/01/2022 01/01/2022 Hui Chuan Wang ® $3237.00 ❑ 27368 01/01/2022 01/01/2022 725-731 W. Duarte Rd, LLC ® $1392.00 ❑ 27369 01/01/2022 01/01/2022 Nhan Nguyen and Amy Tran ® $2281.00 ❑ 27370 01/0112022 01/01/2022 Paul P Simon ® $1183.00 ❑ 27371 01/0112022 01/01/2022 Puente Villa LLC ® $1294.00 ❑ 27372 01/01/2022 01/01/2022 RAMONA BLVD. FAMILY ® $7132.00 [:127373 01/0112022 01/01/2022 Maria Martha Martinez ® $1662.00 Copyright© 2011-2022, HAPPY Software, inc. Check Register Report YR 01/10/2022 Page 9 ❑ 27374 01/01/2022 01/01/2022 Antonio & Aida Rinos ® $2018,00 ❑ 27375 01/01/2022 01/01/2022 Greater San Gabriel Valley Property ® $1222,00 ❑ 27376 01/0112022 01/01/2022 Ronald & Pamela Layne ® $509.00 ❑ 27377 01/01/2022 01/01/2022 Annette C Scott ® $1502.00 ❑ 27378 01/01/2022 01/01/2022 Denise Van Pham ® $3212.00 ❑ 27379 01/01/2022 01/01/2022 Linh T Luu ® $1730.00 ❑ 27380 01/01/2022 01/01/2022 1024 Royal Oaks LP dba Whispering ® $14330.00 ❑ 27381 01/0112022 01/01/2022 Derek Sim ® $2193.00 ❑ 27382 01/01/2022 01/01/2022 Allan M. & Virginia J Chipp and Ralph $2140.00 ❑ 27383 01/0112022 01/01/2022 Amparo M Limon ® $422.00 ❑ 27384 01/01/2022 01/01/2022 2i Jian Li ® $1555.00 ❑ 27385 01/01/2022 01/01/2022 Minh A Nguyen ® $1421.00 ❑ 27386 01/01/2022 01/01/2022 Jaime Barcena ® $843.00 ❑ 27387 01/01/2022 01/01/2022 Monica D Mao ® $1129.00 ❑ 27388 01/0112022 01/01/2022 Shiu-En Huang ® $304.00 ❑ 27389 01/01/2022 01/01/2022 LAI MING LEUNG ® $304.00 ❑ 27390 01/01/2022 01/01/2022 The Promenade Housing Partners, LP ® $3432.00 ❑ 27391 01/01/2022 01/01/2022 Paramjit S Nijjar ® $2144.00 ❑ 27392 01101/2022 01/01/2022 Estate of Rosetta Mix ® $831.00 ❑ 27393 01/01/2022 01/01/2022 Rosa Beltran ® $1019,00 ❑ 27394 01/01/2022 01/01/2022 James Ronald Nguyen ® $1291.00 ❑ 27395 01101/2022 01101/2022 Takis Bogris ® $957.00 ❑ 27396 01/01/2022 01/0112022 Ynfante Holdings I, LLC ® $909.00 ❑ 27397 01/01/2022 01/01/2022 Roman Basin ® $565.00 ❑ 27398 01/01/2022 01/01/2022 Sandhya Kai and Padma Kai ® $972.00 ❑27399 01/01/2022 0110112022 NomerLacson ® $1016.00 ❑ 27400 01/01/2022 01/01/2022 Anna & Simon Choi ® $1285.00 ❑ 27401 01/01/2022 01/01/2022 Chung Thi Pham ® $1978.00 ❑ 27402 01/01/2022 01/0112022 Rosie Leon ® $873.00 ❑ 27403 01/01/2022 01/0112022 Roy Lam ® $1160.00 ❑ 27404 01/01/2022 01/01/2022 Golden Dragon Properties LLC c/o ® $1104.00 ❑ 27405 01/01/2022 01/01/2022 Nancy H Shen ® $757.00 ❑ 27406 01/01/2022 01/01/2022 Olie S Johnson ® $849.00 [--127407 01/01/2022 01/01/2022 Joe Clark ® $1381.00 ❑ 27408 01/01/2022 01101/2022 Richard A DaSylvelra ® $336.00 ❑ 27409 01/01/2022 01101/2022 Sara Roma ® $1840.00 ❑ 27410 01/01/2022 01/01/2022 Jeff Ma ® $1052.00 E:127411 01/01/2022 01/01/2022 T & P Property LLC ® $902.00 [:127412 01/0112022 01/0112022 Singing Wood Senior Housing LP ® $8551.00 ❑ 27413 01/01/2022 01/0112022 Michael H Phuong ® $980.00 ❑ 27414 01/01/2022 01101/2022 Sitara B. Mamdani ® $1782.00 ❑ 27415 01/01/2022 01/01/2022 Joseph Pham ® $817.00 ❑ 27416 01101/2022 01/01/2022 Garvey Senior Affordable Partners, LP ® $2616.00 ❑ 27417 01/01/2022 01/01/2022 Ryan Kinpong Woo and Ching King ® $1303.00 ❑ 27418 01/01/2022 01/01/2022 Mei Yan Chen ® $1177.00 ❑ 27419 01/01/2022 01/0112022 Tsz-Hong Yeung and Sin Kwan Lo ® $1526.00 Copyright O 2011-2022, HAPPY Software, Inc. Check Register Report YR 01/1012022 Page 10 ❑ 27420 01/01/2022 01/01/2022 Shawn Hui Zhen ® $2157,00 ❑ 27421 01/01/2022 01/01/2022 Fred Lau ® $549.00 Housing Choice Voucher Total $998,574.40 Average $1,071.43 Unit Count 894 Average Weighted by Unit Count $1,092.04 Hard to House Count 3 Copyright 0 2011-2022, HAPPY Software, Inc. Check Register Report YR 01/10/2022 Page 11 ITEM NO. 2 TO: Honorable Chair and Board Members of the Housing Authority FROM: Rose Tam, Director of Finance DATE: January 19, 2022 SUBJECT: Treasurer's Report — November 2021 SUMMARY Attached is the Treasurer's Report for the month of November 2021. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for November 2021. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT 11/30/2021 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) City -Including General Fund & all other Special Revenue Funds 0.203% Varies Varies $ 24,880,304.48 $ 24,880,304.48 $ 24,880,304.48 $ 24,880,304.48 Housing Authority 0.203% Varies Varies 14,115.17 14,115.17 14,115.17 14,115.17 24,894,419.65 24,894,419.65 24,894,419.65 24,894,419.65 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies 7,868,310.95 7,868,310.95 7,868,310.95 7,868,310.95 Fiscal Agent Funds - Successor Agency (TrustlDebt Service Fund) Varies Varies Varies 19.50 19.50 19.50 19.50 7,868,330.45 7,868,330.45 7,868,330.45 7,868,330.45 $ 32,762,750.10 $ 32,762,750.10 $ 32,762,750.10 $ 32,762,750.10 Total Investments $ 32,762,750.10 Cash with Bank of the West City Checking (General) 16,056,398.36 Money Market Plus 42,771.17 City Miscellaneous Cash (W/C, P/R) 633,369.71 Successor Agency 868,475.51 Housing Authority 962,205.78 Financing Authority 11,700.00 Total Cash with Bank of the West 18,574,920.53 Investment Brokerage Capital Reserves (Divdend Option Cash) 257,712.59 Total Cash and Investments $ 51,595,383.22 In accordance with AB X126,the Community Development Commission is dissolved effective January 31, 2012. The successor agency name is "The City of Baldwin Park as Successor Agency to the Community Development Commission of the City of Baldwin Park". There was no investment maturity/purchase transactions made for the month of November 2021 and no deposits/withdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance