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06.15.22 Staff Report
NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, June 15, 2022 at 5:00 PM. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. Posted: June 9, 2022. i Ern J. . Estrada Mayor NO OTHER BUSINESS WILL BE DISCUSSED AFFIDAVIT OF POSTING 1, Marlen Garcia, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting of June 15, 2022. �mh#,l Marlen Garc' City Clerk AGENDA BALDWIN PARK CITY COUNCIL SPECIAL MEETING COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 June 15, 2022 5:00 PM Audio Streaming will be available at. htt s://www.youtube.com/channel/UCFLZO dDFRi 59rhiDZ13F_q/featured?view as=subscriber http.-Abaldwinpark.granicus.com/ViewPublisher.php?view id=10 Audio Streaming Simultaneously in Spanish will be available at. https://www.youtube. cam/channe1/UC3bPFB1HcoP1ks 1 XpetGcA � HUE OF ,� •t1 "I^VALLEY ""�R'aT�DJANV�� Emmanuel J. Estrada - Mayor Daniel Damian - Mayor Pro Tem Alejandra Avila - Council Member Monica Garcia - Council Member Paul C. Hernandez - Council Member PLEASE TURN OFF ALL ELECTRONIC DEVICES PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda. agenda. In accordance with Chapter 39 of the De acuerdo con el capitulo 39 del Codigo Municipal Baldwin Park Municipal Code, Speakers must de la Ciudad de Baldwin Park, los comentaros deben address the Council as a whole and refrain se dirigidos al Concilio Como una sola entidad, y no from making impertinent, slanderous, or ser impertinentes, difamatorios, o profanos, o profane remarks or disrupt the peace of the interrumpir la paz de la reunion. meeting. CITY COUNCIL SPECIAL MEETING — 5:00 P.M. CALL TO ORDER: ROLL CALL: Council Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Mayor Pro Tem Daniel Damian, and Mayor Emmanuel J. Estrada PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera e/ limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acci6n en algCjn asunto a menos que sea incluido en la agenda, o a menos que exista a1gC1na emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobiemo §54954.2] If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 5:00 PM to 6:00 PM on June 15, 2022 to commenisLy,baldwinpark.com. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. If you are a non-English Speaker and require translation services in another language other than Spanish, or sign, please indicate your request in your communication up to 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume. OPEN SESSION/STUDY SESSION • Fiscal Year 2022123 Proposed Budget Discussion Continued Presented by Director of Finance Rose Tam ADJOURNMENT CERTIFICATION I, Marlen Garcia, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting of June 15, 2022. '�?A �'�^""`'' Marlen Gar to City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or e- mail /morales(a-)bald winpark. com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) BALDWIN PARK CITY COUNCIL REGULAR MEETING COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 June 15, 2022 7:00 PM Audio Streaming will be available at: http,,.-Ilwww.Zoutube.comlchannellUCFLZO dDER1y59rhiQZ13Egl featured?view as=subscriber http://baldwinpark. granicus. comlViewPublisher. pha ?view id=10 Audio Streaming Simultaneously in Spanish will be available at. haps:llwww.voutube.com/channel/UC3bPFB]HcoP]ksIX getmGcA tLPID 1L ; . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............. V A LL E 7.'-D JANO L Emmanuel J. Estrada - Mayor Daniel Damian - Mayor Pro Tern Alejandra Avila - Council Member Monica Garcia - Council Member Paul C. Hernandez - Council Member PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al p6blico a dirigirse al Concilio o cualquier Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda para hablar sobre cualquier asunto publicado en la or on any other matter within its jurisdiction. agenda o cualquier tema que este bajo su In accordance with Chapter 39 of the jurisdicci6n. De acuerdo con e/ capitulo 39 del Baldwin Park Municipal Code, Speakers C6digo Municipal de la Ciudad de Baldwin Park, los must address the Council as a whole and comentaros deben se dingidos al Concilio como refrain from making impertinent, slanderous, una sola entidad, y no ser impertinentes, or profane remarks or disrupt the peace of difamatorios, o profanos, o interrumpir la paz de la the meeting. reunion. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL CITY COUNCIL REGULAR MEETING — 7:00 PM Council Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Mayor Pro Tem Daniel Damian, and Mayor Emmanuel J. Estrada REPORT FROM CLOSED SESSION ANNOUNCEMENTS The City Council are also members of the Board of Directors of the Housing Authority, and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS COMMENDATIONS & PRESENTATIONS • Baldwin Park High School Baseball Team and Baldwin Park STEM Robotics Certificate Presented to Championship Winners PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera e/ limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETS No se podra tomar accidn en algGn asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaracidnes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 7:00 PM to 8:00 PM on June 15, 2022 to comment,Ltbaldwinyarkxom. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. If you are a non-English Speaker and require translation services in another language other than Spanish, or sign, please indicate your request in your communication up to 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume. City Council Agenda Page 2 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. City of Baldwin Park's Warrants and Demands Staff recommends that the City Council ratify the attached Warrants and Demands Register. 2. Treasurer's Report — April 2022 Staff recommends that the City Council receive and file the Treasurer's Report for April 2022. 3. Claim Rejection Staff recommends that the City Council reject the following claims and direct staff to send the appropriate notice of rejection to claimants(s): Gonzalez, Britaney Claimant alleges property damages Macias, Antocia Manuela Claimant alleges property damages This government claim, and all government claims, should be considered as potential lawsuits in the future, Thus, it is requested that all City Staff, the Mayor and all Councilmembers refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Councilmembers. 4. Request to Approve Contract to Assist the Police Department Records Bureau to Purge Records Staff recommends City Council approval to: 1. Authorize the Director of Finance to appropriate up to $37,440.00 from the Law Enforcement Development Impact Fees account #208-30-340-51101-00000;and 2. Authorize the Chief of Police, or his designee, to complete all appropriate documentation necessary to complete the project. 5. Approval of an Agreement with All City Management Services to Provide School Crossing Guard Services for Fiscal Year 2022-23 Staff recommends that the City Council: 1. Approve the contract with ACMS for crossing guard services; and 2. Authorize the Mayor to execute the agreement. 6. Appropriate and Approve the Downtown Civic Center — Artistic Murals Development Staff recommends that the City Council: 1. Authorize Chief Executive Officer and Director of Recreation & Community Services with the assistance of the City Attorney to negotiate a final agreement with Juanichi Orozco and Bear Demographics & Research not to exceed $750,000; and 2. Authorize the commission, design, production, fabrication, and installation of four (4) 30'X30' public art murals, to be placed on the walls of the parking structure and the Metrolink station elevator; and 3. Authorize the Director of Finance to appropriate from the Quimby Fund and make necessary amendments to the budget. City Council Agenda Page 3 7. Appropriate Additional Funds for Police Department Surveillance System Replacement Staff recommends that the City Council: 1. Waive formal bid procedures per the City's Purchasing Ordinance No. 1101 and Baldwin Park Municipal Code Chapter 34 section 37 (A); and 2. Approve the total purchase in the amount of $188,815.76; and 3. Authorize Director of Recreation & Community Services to Execute the Contract with AAA Network Solutions, Inc.; and 4. Authorize the Director of Finance to appropriate ARPA Funds and make necessary amendments to the budget. 8. Second Reading of Ordinance No. 1472 Entitled: "An Ordinance of the City Council of the City of Baldwin Park, California, Authorizing the City of Baldwin Park to Enter into a Development Agreement with Lamar of Los Angeles for the Approval of a Development Agreement to allow the Construction of a Double - Faced Led Digital Billboard structure at the Real Property Located at 1529 Virginia Avenue Along the 1-10 Freeway within the City of Baldwin Park" Staff recommends that the City Council waive second reading and adopt Ordinance No. 1472, entitled: "An Ordinance of the City Council of the City of Baldwin Park, California, Authorizing the City of Baldwin Park to Enter into a Development Agreement with Lamar of Los Angeles for the Approval of a Development Agreement to allow the Construction of a Double -Faced Led Digital Billboard structure at the Real Property Located at 1529 Virginia Avenue Along the 1-10 Freeway within the City of Baldwin Park". 9. Approval of Ethernet Private Local Area Network (EP -Lan) Service Order Proposal from Spectrum Business for High -Capacity Bandwidth Connectivity Services for CIP No. 22-005, WAN (Wide Area Network) Services Staff recommends that the City Council: 1. Approve service order proposal from Spectrum Enterprise in an amount not -to - exceed $128,159.80 for business -grade high-capacity internet bandwidth services. The one-time charge will include Monthly Recurring Charges (MRC), Taxes, Fees, and Surcharges and cover a three (3) year term which would include three (3) months of free service. 2. Authorize the Director of Finance to appropriate $28,159.80 from the American Rescue Plan Act (ABPA) Fund 275, revenue loss category, and to make the necessary budget adjustments; and 3. Authorize the Mayor and City Clerk to execute the Service Order. 10.Adoption of Resolution No. 2022-031, "A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Amended Fee Schedule for Fiscal Year 202/23 Solid Waste Collection and Recycling Services due to Increases in the Consumer Price Index (CPI)" Staff recommends that the City Council: 1. Adopt Resolution No. 2022-031 "A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Amended Fee Schedule for Fiscal Year 2022- 2023 Solid Waste Collection and Recycling Services Due to Increases in the Consumer Price Index (CPI)"; and 2. Direct staff to prepare a report for City Council's consideration with options and recommendations for continuity of Solid Waste Services to coincide with the impending expiration of the current Franchise Agreement with Waste Management Inc. in June 2023. City Council Agenda Page 4 11.Approval of Procurement Proposals and Authorization to Set Expenditure Limits for the Development of Phase 1 of the Garvey Family Site Project at 13167 Garvey Avenue Consisting of Material and Equipment Procurements, Site Preparation and Maintenance Work Staff recommends that the City Council: 1. Approve equipment and materials procurement proposals from: a. Greenshine, Inc. for purchase of portable lighting fixtures in the amount of $25,706.00 b. Montondo Trailer, LLC for procurement of trailers in the amount of $220,000.00 including 50% deposit; and c. Boss Homes, LLC for procurement of shelters in the amount of $415,294.00 including 50% deposit; and 2. Authorize a total not -to -exceed amount of $272,000.00 for professional services and material procurement for the development of the project and authorize staff to seek proposals for services as outlined below: a. On-site electrical connections to shelters b. Plumbing services for on-site gas, sewer and water connections to facilities c. Security surveillance system d. Construction of a wooden deck including material procurement e. Decorative asphalt pavement painting including material procurement f. Construction of ADA compliancy site features including ADA entrance, ramps and path of travel modifications g. Alterations to an existing fence including decorative fencing h. Site preparation including rental equipment i. Site landscaping including procurement of trees 3. Authorize the Public Works Director to execute the procurement and professional services proposals and to coordinate with the various entities in all elements as necessary to complete the improvements at the site; and 4. Authorize the Director of Finance to make the necessary budget adjustments and processing of invoices including reimbursement request made to the SGVRHT for qualified expenditures. 12.Approval of a Grant Agreement in an Amount Not -to -Exceed $25,000 to Assist Veterans and their Families with Home Rehabilitation in Partnership with Oath to Country Foundation Staff recommends that the City Council: 1. Approve the Grant Agreement an amount not to exceed $25,000 from ARPA funds; and 2. Direct the Director of Finance to make those funds available; and 3. Authorize the Chief Executive Officer to execute an agreement approved as to form by the City Attorney with Oath to Country Foundation. 13.Approval of Resolution No. 2022-032 Ordering the Submission to the Qualified Electors of the City of Baldwin Park of a Certain Measure Relating to the Cannabis Retail Sale, Regulation and Taxation at the General Municipal Election to be held on Tuesday, November 8, 2022, as Called by Resolution No. 2022-025 Staff recommends that the City Council: 1. Receive and file the report produced by the City Attorney in accordance with Election Code Section 9212; and 2. Adopt Resolution No. 2022-032 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, Ordering the Submission of the Qualified Electors of the City Council Agenda Page 5 City of a Certain Measure Relating to the Cannabis Retail Sale, Regulation and Taxation at the General Municipal Election to be held on Tuesday, November 8, 2022, as called by Resolution No. 2022-025". PUBLIC HEARING 14.A Resolution of the City Council of the City of Baldwin Park Confirming the Advisory Committee's Report and Levying the Assessment in the Baldwin Park Citywide Business Improvement District for Fiscal Year 2022-23 Staff recommends that the City Council: 1. Open the public hearing, accept public testimony; and 2. Approve the FY 2022-23 BIT budget allocation; and 3. Approve Resolution 2022-033, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CONFIRMING THE ADVISORY COMMITTEE'S REPORT AND LEVYING THE ASSESSMENT IN THE BALDWIN PARK CITYWIDE BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2022-2023. 15.Adoption of the Budget for Fiscal Year 2022-23 for the City Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency Staff recommends that the City Council concurrently open public hearings for all its agencies, accept public testimony, and following the public hearing, approve the fiscal year 2022-23 Budget for: • City of Baldwin Park by Resolution 2022-034; and • Finance Authority by Resolution2022-001; and • Municipal Financing Authority by Resolution 2022-001; and • Housing Authority by Resolution 2022-003; and • Successor Agency by Resolution 2022-001. CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. SA -1 Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Treasurer's Report — April 2022 Staff recommends that the Board receive and file the Treasurer's Report for April 2022. PUBLIC HEARING SA -2 Adoption of the Budget for Fiscal Year 2022-23 for the City Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency Staff recommends that the City Council concurrently open public hearings for all its agencies, accept public testimony, and following the public hearing, approve the fiscal year 2022-23 Budget for: Staff recommends that the City Council concurrently open public hearings for all its agencies, accept public testimony, and following the public hearing, approve the fiscal year 2022-23 Budget for: • City of Baldwin Park by Resolution 2022-034; and City Council Agenda Page 6 • Finance Authority by Resolution2022-001; and • Municipal Financing Authority by Resolution 2022-001; and • Housing Authority by Resolution 2022-003; and • Successor Agency by Resolution 2022-001. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION • None ADJOURNMENT CERTIFICATION I, Marlen Garcia, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of June, 2022. 'A7Aft&1AQZ Marlen Garcia City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at (morales c( baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda Page 7 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance DATE: June 15e 2022 eco ,. VAL��EY .O,�,gTBpJgNUP SUBJECT: City of Baldwin Park's Warrants and Demands SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payroll for the last period was $521,028.32 and the attached General Warrants Register was $948,979.97 for a total amount of $1,470,008.29. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: The last payroll of the City of Baldwin Park consists of check numbers 201416 to 201440 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 33229 to 33477 for the period May 15, 2022 through May 28, 2022 inclusive; these are presented and hereby ratified in the amount of $521,028.32. 2. General Warrants, with the bank drafts in the amount of $131,887.97 and checks from 236415 to 236584 in the amount of $817,092.00 for the period of May 19, 2022 to June 2, 2022, inclusive; in the total amount of $948,979.97 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENT 1. Check Register d N 0 In r V) N ID co CO m r M CT In W O •-^ P m ID Cl ]' M d] N M InID N O In N O O M In N M -+ 6 rn O r In 6 In m 00 m 6m t^ H q p C .-. N t--: -1 t M M .n N O O rCl ^ — t Cr] rQ CS. ID -T rD m P .n P t t- 00 0 0 o t M �t N hl '! rry -� d b Orn O N Ip } 0 O O In l+j ,- N CT �1 O i- U3 ,-+ tr Vi 00 M sn in €, Ip rn tl' oo ID E --N b --� O V" m N Vl o rn P C- [- O InN Vl P i- CT V r0 rn C11M 00 W 6C> in It ^ rn In N t rP rte! �t N r-+ C, N 0O o0 CA n rn Cil c O In In Vl cn M <Y M <Y O rn rn M N O ^ u C C_V Mr7 N V In rh In In rn DN m 6t6 ^ oC- rD V)0000 m q In CV In m m f4 � � N „q O N 69 69 69 69 V) 69 69 69 69 69 69 69 69 69 69 En 69 6n 69 6n 69 6n €! fA 69 EH C/€ 69 69 69 69 6n 69 fn 6n 69 69 6n 69 C9 69 69 69 69 69 64 69 69 69 69 69 69 CA 69 Vi 69 ~ O P C? C] O O O O 0 0 0 0 0 0 0 0 0 0 0 0 ©O 0 0 0 0 0 0 6 6 6 6 C. 6 V 7 o 0 0 0 0 0 6 6 C7 6 6 0 0 0 6 0 0 P O 0 0 0 P P O P 0 0 o O 0 0 0 0 In O Vn O O O O O O O O O O 0 0 O O O C7 6 H O O P P O O O Q O O O O O O O O O O 0 0 0 O O O 0 0 0 0 0 6 6 6 C. 6 .-+ ^ O O O O O O O O P O P P rP W P P 0 0 0 y 000000 C70 0 66 00 0060 00 00 00 O PO QOOO o O C? 1:7 r-. .-+ O O O O OO O O O O O O OOO C? 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The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for April 2022. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT 413012022 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of Catifomla Local Agency Investment Fund (LAIF) 31,646,527.85 Cash with Bank of the West City Checking (General) 26,636,643.09 Money Market Pius 42,806.68 CilyIncludIng General Fund S: all other Special Revenue Funds 0.623% Varies Varies $ 24,914,246.64 $ 24,914,245.54 $ 24,914,245.64 $ 24,914,245.64 Housing Authority 0.623% Varies Varies 14,134.43 14,134.43 14,134.43 14,134.43 24,928,379.97 24,928,379.97 24,928,379.97 24,928,379.97 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (Trost/Debt Service Fund) Varies Varies Varies 6,716,147.06 6,718,147.06 6,718,147.06 6,718,147.06 Fiscal Agent Funds - Successor Agency (TnrsUDebt Service Fund) Varies Varies Varies 0.82 0.82 0.82 0.82 6,718,147.88 6,718,147.88 6,718,147.86 6,718,147.88 $ 31,646,627.86 $ 31,646,627.86 $ 31,646,627.66 $ 31,046,627.85 Total Investments $ 31,646,527.85 Cash with Bank of the West City Checking (General) 26,636,643.09 Money Market Pius 42,806.68 City Mlsceiianeous Cash (WIC, PIR) 644,709.86 Successor Agency 1,182,651.65 Housing Authority 920,713.52 Financing Authority 11,700.00 Total Cash with Bank of the West 28,338,624.69 Investment Brokerage Capital Reserves (Dlvdend Option Cash) 267,723.12 Total Cash and Investments $ 60,242,876.66 In accordance with AB X126,the Community Development Commission Is dissolved effective January 31, 2612. The successor agency name Is "The City of Baldwin Parkas Successor Agency to the Community Development Commission of the City of Baldwin Park There was no Investment maturity/purchase transactions made for the month of April 2022 and several depositslwithdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are In compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Directoi- of Finance R SUBJECT: ITEM NO. 3 Honorable Mayor and Members of the City Council Enrique C. Zaldivar, Chief Executive Officer Laura J. Thomas, Human Resources & Risk Manager June 15, 2022 Claim Rejection SUMMARY This report seeks City Council consideration and direction to reject the Claims for Damages to person or property received for filing against the City of Baldwin Park. RECOMMENDATION Staff recommends that the City Council reject the following claims and direct staff to send the appropriate notice of rejection to claimant(s): Gonzalez, Britaney Claimant alleges property damages Macias, Antonia Manuela Claimant alleges property damages This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Councilmembers refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Councilmembers. FISCAL IMPACT Fiscal impact is unknown at this time. BACKGROUND In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of motion and that the claimants are sent written notification of said action. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES There are no other alternatives for the Council to consider since rejection of the claims is necessary for the Statute of Limitations to begin on the claims received. ATTACHMENTS None ITEM NO. 4 TO: Honorable Mayor and City Councilmembers TH`E' '`��_ FROM: Robert A. Lopez, Chief of Police SAN,caRiELDATE: June 15� 2022 JANUP� SUBJECT: Request to Approve Contract to Assist the Police Department Records Bureau to Purge Records SUMMARY This report requests City Council approval to enter a contract with PRI Management Group ("PRI") to assist the Police Department in the purging of a large amount of old files. Police Department staff prepared a Request for Proposals ("RFP") which was advertised and posted on the City's website. PRI was the only organization to submit a response to the RFP. RECOMMENDATION Staff recommends that the City Council: 1. Authorize the Director of Finance to appropriate up to $37,440.00 from the Law Enforcement Development Impact Fees account #208-30-340-51101-00000; and 2. Authorize the Chief of Police, or his designee, to complete all appropriate documentation necessary to complete the project. FISCAL IMPACT There will be no fiscal impact to the General Fund. This project will be funded exclusively by the fund identified above. BACKGROUND The Police Department Records Bureau is responsible for the safekeeping and eventual purging of official police reports, citations, and other files. Chronic understaffing of the Records Bureau over many years has left staff unable to purge these files, as their attention is completely taken by the processing of new, incoming records. The lack of time to sufficiently purge all police records on schedule has resulted in a large accumulation of excess materials that exceeds storage capacity. This could also result in future challenges due to our inability to conform to the City's official Retention Schedule and our possession of records which should have been purged years ago. PRI will identify all records to be purged, complete all work needed with the courts and Department of Justice, and physically purge all appropriate records. Records that remain within the Retention Schedule will be organized, categorized and stored in a manner which makes them readily accessible and manageable in the future. All purging will be conducted in compliance with the City of Baldwin Park Records Retention Schedule. LEGAL REVIEW The proposed contract has been reviewed by the City Attorney as to form and content. ALTERNATIVES Council may choose to give staff other direction. ATTACHMENTS 1. The RFP is available at the City Clerk's Office and on the City website. 2. Responsive proposal from PRI Management Group. Public Safety Records and Technology Compliance Solutions SECTION A - Work Proposal TABLE OF CONTENTS Sectioni - Work Plan..............................................................................................................2 Sectionii - Cover Letter..........................................................................................................5 Sectioniii - Project Team........................................................................................................8 Section iv - Firm's Experience................................................................................................12 Section v - Project Services....................................................................................................13 Section vi - Project Scheduling...............................................................................................14 Section vii - Resource Requirements.......................................................................................15 Section viii - Insurance............................................................................................................15 Sectionix - Agreement............................................................................................................15 Section x - Objections to Professional Services Agreement....................................................15 SectionB. Cost Proposal..........................................................................................................16 Appendix A. Signed Professional Services Agreement...............................................17 PRI Management Group Response to RFP: Law Enforcement Records Inventory, Retention and Purging Services Project 2 Section I - Work Plan The City of Baldwin Park seeks to retain the services of a consulting firm that provides Law Enforcement Records inventory, retention and purging services for the Police Records Purging Project. The City requires a records inventory and purging of records which have met retention periods based on the latest city retention schedule. PRI would begin by meeting with the appropriate City staff and stakeholders that would be involved with the project. During this meeting we would identify project team members and roles, and discuss the scope and objectives of the project in detail. Additional meetings between PRI and the City would be scheduled throughout the project as needed. For every project PRI services, we take a very data driven approach. We will first begin by developing a "plan of attack". This includes a review of the current records management processes to ensure compliance and best practices. We will: • Identify paper -driven processes and provide recommendations for improvement; • Review case management procedures to ensure effective and efficient processes are in- place; • Provide a review of RMS utilization to ensure maximum use of system and available features; • Provide training to staff in any new procedures as needed. We develop a phased approach to inventorying records in a methodical process. We conduct a comprehensive inventory for all the records in storage to determine what is eligible for purging and try to identify which records are duplicate in nature which can usually be destroyed right away. It is the master copy of a record that must be retained per the retention schedule or agency policy. Our consultants will then pull records and separate them by "temperature", meaning what is cold (10+ years in age), warm (5-10 years of age), or hot (records that are within the last 5 years). We can then organize and identify them through the first pass process. Once all the records are pulled and re -organized, we can then begin coordinating destruction. There are two key indicators when inventorying records: "time period" and "volume". In the Records management industry we look at the years and cubic feet of records. We will perform two passes, which are detailed in Section v (Project Services). Once these inventory passes are complete, we can then determine which records will be retained and which can be purged. office 305.460.0096 1 299 Alhambra Circle, Suite 316 1 Coral Gables, FL 33134 PRI Management Group Response to RFP: Law Enforcement Records Inventory, Retention and Purging Services Project We will then complete the post -inventory work, which includes: 3 o Documenting all of our findings. o Obtaining approval for destruction and complete all forms that may be required by the department or the state on your behalf. This is presented to the Department for review and approval. o Help coordinate the Scheduling of the shredding service (if needed). o Complete all required state forms. PRI will develop a newly updated and comprehensive records retention schedule in collaboration with staff in accordance with state requirements. The schedule will establish clear requirements for retaining police records including: o Criminal records o Traffic records o Administrative records We consider the quality of our services to be of the highest order. We do not seek to drive up costs but rather work to ensure your satisfaction. We work to safeguard your interests and make certain that you have received what you expected, and then some. We maintain a stringent internal review process which ensures the integrity of our services. Once assigned to a project, our team doesn't change. You will work alongside the same team members throughout the project in order to allow for consistent delivery of services and continuity of project knowledge. We are diligent at controlling project costs and ensuring that our client's resources are spent carefully. Without such an approach we risk losing the faith and confidence of our customers. We seek to enable good government on behalf of all of our clients and in turn their constituencies. Our approach to this project is driven by a question that remains a constant throughout our work on every project: r r r- •---------- operations, r r • - r • rr r•. r� • r r ••-: r • as as our partner agencies involved in this r • Much work is required to provide agencies with sufficient information to bring clarity to the end goal and desired state. This requires planning and collaborative discourse coupled with strong leadership. office 305.4.60.0096 1 299 Alhambra Circle, Suite 316 1 Coral Gables, FL 33134 PRI Management Group Response tORFP: Law Enforcement Records Inventory, Retention and Purging Services Project 4 What We Will Do • Carry out our work with p[O6BssiOD3li5Dl and integrity; • Operate inanethical and transparent manner; • Provide a process and people centered focus throughout the project to manage conflict effectively and encourage participation; • Ensure thorough communication occurs with all project stakehOlder5; • Build relationships that foster trust and mutual understanding; • Advocate OO your behalf for responsible stewardship Of all project funding and resources; • Achieve a successful outcome to this project. • Seek tmdrive upproject costs and profit; • Circumvent requirements placed onus; • Fail tocorrect deficiencies; • Conduct unethical practices inany way; • Engage inpolitical infighting; • Allow our clients to take advantage of our team or capabilities. office 305.460.0096 1 299 Alhambra Circle, Suite 3l6| Coral Gables, FL 33134 PRI Management Group Response to RFP: Law Enforcement Records Inventory, Retention and Purging Services Project Section II - Cover Letter Joan Gasca, Records Supervisor City of Baldwin Park Police Department 14402 E. Pacific Avenue Baldwin Park, CA 91706 5 Re: RFP - LAW ENFORCEMENT RECORDS INVENTORY, RETENTION AND PURGING SERVICES Dear Records Supervisor Gasca, Since 2008, our company has been exclusively helping law enforcement achieve compliance, accuracy, and cost-effective management of records, data and systems. In fact, this is all we do and one of our core offerings is the development of proper and efficient records retention policies and procedures for police records units. Unlike most consulting firms which provide generalized management expertise, we have a laser focus on police records operations. You can read about us and our records retention services at policerecordsmanagement.com. Our approach to bringing success to our clients is to see our work through the lens of the customer. We know that records personnel need to achieve their information management responsibilities with the highest level of productivity. We know the public demands fast access to information. We know this business. Accordingly, it is our pleasure to submit this proposal in response to your request for consulting services. You will see herein that we have a team with the requisite knowledge, skills, abilities and backgrounds to provide the Baldwin Park Police Department with the highest caliber consulting services available in this very specific field. This project represents the core of our offerings. It is what we do. It is what we specialize in, better than anyone else. We have conducted these exact types of projects for various agencies, some of which involved high-profile cases involving media Our number one goal is to achieve project success on your behalf. Our experience working as records managers, CAD/RMS systems administrators, IT analysts, NIBRS program managers and instructors, police officers, detectives, commanders and grant administrators provides you with the perfect combination of expertise needed for this project. office 305.4.60.0096 1 299 Alhambra Circle, Suite 316 1 Coral Gables, FL 33134 PRI Management Group Response to RFP: Law Enforcement Records Inventory, Retention and Purging Services Project Our consulting and training services have been provided to U.S. law enforcement agencies since 2008, which includes conducting staffing assessments, records assessments, business process reengineering, systems administration and auditing. PRI has no business relationship with any vendor in any way. We are transparent, ethical and true to form. Our approach to every project includes a mindset which takes on, in part, the perspective of the citizen- are my taxpayer dollars being spent wisely? We believe it is not the consultant's titles listed on the resume or the number of committees they have sat on that matters. It isn't their association memberships that qualifies them as experts. It isn't their ability to fill the pages with exaggerated claims of expertise that proves the depth of their knowledge. Unfortunately, many consultants do this. What truly matters is the real-world experience, integrity and passion for the work and the customer. We are passionate about law enforcement and doing things right. What brings success to you, the client, is obtaining the services of people who have actually done the work, on the job, that you are requesting assistance with. PRI is a company built for exactly what this project involves. We invite you to explore our website which displays some of our projects, publications, and solutions. All costs related to the delivery of the services required to satisfy the requirements of this RFP have been included and are clearly disclosed. No additional fees or charges will be incurred unless additional services are requested beyond the scope of agreed upon services. All work product resulting from our services will be provided in electronic, editable formats. PRI will ensure full commitment and availability of the assigned Consultants and all staff throughout the project. Our staff will not change unless requested by the City. Please contact us for any questions and we look forward to serving you. office 305.460.0096 1 299 Alhambra Circle, Suite 316 1 Oral Gables, FL 33134 PRI Management Group Response tORFP: Law Enforcement Records Inventory, Retention and Purging Services Project 7 Primary Contact: EdClaughton, President and CEO 299 Alhambra Cinc|e, Suite 316 Coral Gables, FL. 33I34 305-460-0096 Ed@po|icerecordsnnanagennent.conn EdClaughton, CEO PRI Management Group Alternate Contact: Kristina Boyd, VPofSales and Marketing 299 Alhambra Circ|e, Suite 316 Coral Gables, FL. 33134 305-330-4656 KriStin3@p0liCere[On]sno3n8genneOt.[Onn office 305.460.0096 1 299 Alhambra Circle, Suite 3l6| Coral Gables, FL 33134 Ix'' I'L�1[iPTITTITT PRI Management Group Response tORFP: Law Enforcement Records Inventory, Retention and Purging Services Project 8 Section ILI - Project Team Lead Consultant: Ed Claughton Consultant: Carl Brooks Account Manager: Paul L8b[iOl8 Finance: VBd3tK4e[tSen Key Personnel PRI is uniquely qualified to fulfill the requirements and perform the tasks needed to achieve the desired results for a project such as this. Our number one gno| is to achieve project success on your behalf. Our ground level to command level experience in public safety and subsequent work in management consulting with a laser -like focus Vn information management operations iswithout peer. The COO8Jlt3Ots who will work 00 this project to its [OrOp|etiOO iO[Ud8 individuals who have over the course of their careers worked in various capacities including as: w Police records sergeant and UCRprogram manager; w Police technical services commander; • Police records manager; w Police |Tsystems administrator; w Management consultant; w Project manager; • Police grants administrator; m Police records/UCR/reportvvriting instructor; w Policy writer. Unlike other [OO8JkjDg firDls, the t08[D at PRI is comprised Ofemployees who specialize in this field- not individual contractors assembled to work on the project. Ed Cla ghton: Project Man ger/Lead Consultant The primary point of contact for this project will be Mc Ed Claughton, President of PRI Management Group. Mr. Claughton's email address is ed@policerecordsmanagement.com and he can be reached at (305) 460-0096 Ext. 405. "£Gse 305.460.0096 1 299 Alhambra Circle, Suite 3l6 1 Coral Gables, FL 33134 PRI Management Group Response to RFP: Law Enforcement Records Inventory, Retention and Purging Services Project 9 Lt. Ed Claughton (ret.) is 20 -year veteran of law enforcement with a specialization in records management, communications and technology. He is a highly regarded and well-respected expert in the field of law enforcement records management. As President of PRI, the nation's leading police records and IT consultancy, Ed has managed and provided training and consulting engagements to numerous police agencies since 2008, assisting with complex IT projects, records management assessments, staffing studies, and crime statistic audits. • Master of Science in Criminal Justice, Boston University • Bachelor of Arts in Political Science, Loyola University New Orleans • Certificate in Public Records, Florida State University • FBI Law Enforcement Executive Development Association, Executive Development Program • 1500+ hours of in-service training Ed has worked in project management, business process, technical analysis and procurement roles for various clients. His core expertise includes police records management and reporting workflow, quality control, process re-engineering, public records, and UCR/NIBRS compliance and reporting. Ed led PRI to national prominence after the company was hired in several high-profile projects involving crime reporting issues at the Milwaukee Police Department and Metropolitan Nashville Police Department. Ed audited these agencies crime stats, reviewed their reporting procedures and RMS code tables to ensure proper reporting and NIBRS compliance. He has been published in various news articles, magazines and online publications including the book, "Modernizing the Nation's Crime Statistics" and the article titled "What's Really Going on With Crime Rates" in Police Magazine. He is a selected speaker for the IACP and various police chief and records associations, and teaches various police records training programs including "Eliminating Risk and Liability in Records", a curriculum based on data -driven approaches to managing a records unit. He has worked as a police officer, detective, sergeant, lieutenant, and commander. • President & CEO: PRI Management Group, the nation's premier law enforcement information management consultancy. Founded in 2008. • Auditor: Crime statistic and police reporting procedure. Conducted large scale crime data and reporting audits. office 305.4.60.0096 1 299 Alhambra Circle, Suite 316 1 Coral Gables, FL 33134 PRI Management Group Response to RFP: Law Enforcement Records Inventory, Retention and Purging Services Project 10 • Industry Expert: Consultant specializing in police reporting and records management systems and process improvement, UCR/NIBRS, public records law. Presenter for International Association of Chiefs of Police, Michigan Law Enforcement Records Association, CA Law Enforcement Association of Records Supervisors, Florida Property & Evidence Association, Louisiana Chiefs of Police Association. • Industry Expert: Featured in Police Magazine, Law Officer Magazine, Fox News 58, Houston Chronicle, Journal Sentinel, GCN Magazine. • Expert Trainer: Developed and presented proprietary training courses for police agencies across the U.S. in public records, UCR/NIBRS and records management. • Records and Data Management Unit Sergeant, Coral Gables, FL Police leading a team of records management and IT staff responsible for the management of agency -wide records and data, systems administration, public records legal compliance and UCR reporting. Served as UCR Program Manager. • RMS/Mobile System Administrator responsible for system configuration, maintenance, data management, and quality control with oversight of agency's IT infrastructure. Managed various law enforcement software programs including RMS/MCT/MFR, electronic arrest, citation and booking modules. • Accreditation and Policy Lieutenant responsible for legal research and departmental compliance. Managed and drafted policy revision and submissions for command staff, inventoried and monitored CALEA proofs and standards compliance, and worked with CALEA assessors during re -accreditation. Achieved Gold Standard Accreditation. • Project Manager for implementation of P2C (Police to Citizen) internet web -portal that provides citizens the ability to search, retrieve and print public records including incident, accident, arrest, and dispatch information/reports via a web -browser. • Project Manager for implementation of regional data sharing program, Florida Integrated Network for Data Exchange & Retrieval (FINDER) allowing for real-time sharing of RMS data among Florida law enforcement agencies. Included execution of contract with program executives and other agencies approving access to departmental RMS systems. • Project Manager for implementation of wireless citation program allowing officers to complete, print, and submit traffic citations in the field via a PDA with GPRS/EDGE connections using citation module. office 305.4.60.0096 1 299 Alhambra Circle, Suite 316 1 Oral Gables, FL 33134 PRI Management Group Response to RFP: Law Enforcement Records Inventory, Retention and Purging Services Project 11 • Project Manager for implementation of an electronic arrest module allowing officers to complete, print, and submit arrest reports from the field or a desktop computer. Included administering electronic arrest program (maintenance, support, oversight of uptime and data management). • Project Manager for implementation of an electronic booking module allowing officers to submit, retrieve, and review digital booking photos of suspects and associated reports in the station and in the field allowing for real-time sharing of criminal intelligence. Included construction, installation, and administration of new booking facilities, cameras, workstations, and software/hardware maintenance. • Data Management Committee Chair responsible for recommending policy, protocol, and procurement of information technologies. This committee evaluates the technical needs of the department and develops recommended courses of action which affect departmental policy in the areas of reporting, systems security, user rights levels, and other technology related matters. • Professional Standards Lieutenant: Oversight of training, budget, payroll, grants, personnel selection. • Call Taker: one of five PSAP's in Miami -Dade County, FL Carl Brooks: Consultant Captain Carl Brooks (ret.) has over 28 years of law enforcement experience with 18 years of executive leadership in the management of complex systems within the criminal justice field. He stigious Federal Bureau of Investigation (FBI) National Academy, class #277. Carl served as a division commander for Patrol Operations and for the Special Operations Division and in that capacity he oversaw the operation of the SWAT team, Traffic Unit, K9 Unit, Honor Guard, Motors, and the Crime Suppression Unit. Additionally, he served as the Commander of the Planning and Research Division for eight years. In that assignment, his duties included managing policy writing,the Training Academy, and grants administration. He also served as the grant review manager and has authored numerous successful grants through the Bureau of Justice Assistance, the Maryland Governor's Office of Crime Control and Prevention, and other funding sources. He has attended and successfully completed multiple training classes on grant writing and grant reporting, and served as an instructor for the national CALEA conference on Successful Grant Writing. office 305.460.0096 1 299 Alhambra Circle, Suite 316 1 Coral Gables, FL 33134 PRI Management Group Response to RFP: Law Enforcement Records Inventory, Retention and Purging Services Project 12 His assignments have allowed him to work with law enforcement, corrections, and civilian personnel in various capacities. He has directly overseen multiple projects that affect the global operations of the agency to include RMS upgrades, system implementations, equipment purchases and installations, and grant funded equipment procurement. He has managed multiple projects with millions of dollars in grant funding and resource allocations from planning, through RFP, to completion. He has also managed projects involving public safety systems including CAD/RMS and served as the lead instructor for RMS/NIBRS in two successful RMS upgrades for his previous agency. Carl was instrumental in ensuring NIBRS compliance for his previous agency and helped develop lesson plans, instructional diagrams, and instructional videos for the successful implementation of the new RMS. Carl served as an adjunct instructor for Harford Community College in criminal justice, sociology, and psychology classes. He holds a Bachelor's Degree from the University of Maryland in Criminal Justice, a Master's Degree from Norwich University in Military History, and a Master's Degree in Management from Johns Hopkins University. Additional Administrative Project Team Members • PRI VP of Sales and Marketing - Kristina Boyd (Client Success Manager) • PRI VP of Finance - Vedat Mert Sen (Financial analyst) Section IV - Firm's Experience Below are three projects of similar scope and size that PRI has successfully completed. Project Description: Under the second of three successful contracts with the City, we were asked to manage and complete a records archiving project stemming from the demolition of the City's records warehouse. This required working directly with the City Manager and City Clerk. This project included the inventorying, re -indexing, imaging and transfer of 2000 cubic feet of paper records, and 400,000 electronic records between the RMS, document imaging and Oracle systems to eDOCS. Contact Name: Sgt. Jeff Olson or Chief McElvain Contact Details: 360-487-7400 Address 605 E Evergreen Blvd. Vancouver, WA 98661 office 305.460.0096 1 299 Alhambra Circle, Suite 316 1 Coral Gables, FL 33134 PRI Management Group Response to RFP: Law Enforcement Records Inventory, Retention and Purging Services Project 13 Project Timeframe: 2016-2018 Project #2 - UC Davis CA, Police Department Project Description: As part of this project, PRI a) developed a comprehensive retention schedule, b) performed an inventory and purge of approximately 100 banker boxes and 5 file cabinets with records dating back to 1969, and c) trained staff on new records retention policies and procedures. Contact Name: Records Supervisor Debra Svoboda Contact Details: ddsvoboda@ucdavis.edu 530 752-6823 Address 625 Kleiber Hall Drive Davis, CA 95616 Project Timeframe: 2021 Project Description: One portion of a more comprehensive project included PRI being hired to a) review and update the current retention schedule, b) perform an assessment of current retention policies and procedures, and c) perform a records inventory of approximately 300 rolls of microfilm and approximately 20 years of handwritten reports to identify records eligible for purging. Contact Name: Contact Details: Address Project Timeframe: Section V - Project Services Deputy Chief Dennis Moon 112-i'mWo 7887 E. 60th Avenue Commerce City, CO 80022 2019 As mentioned in Section I (Work Plan) above, PRI performs multiple passes when performing a records inventory. office 305.460.0096 1 219 Alhambra Circle, Suite 316 1 Coral Gables, FL 33134 PRI Management Group Response to RFP: Law Enforcement Records Inventory, Retention and Purging Services Project First Pass inventory 14 This first pass process is key to this type of project. Everything noted in this initial pass is documented via a spreadsheet. We will organize items by record series type, and document everything we find. The spreadsheet that is used during this step will document information for each record, tracking items such as: • Type of records (case, arrest, etc.); • Which department/division the record relates to; • The number of boxes or file drawers there are; • The retention period for that record type; • The number of boxes to be scanned, if applicable. Second Pass Inventory We then conduct a second pass. This pass is a more detailed inventory, where we now have an accurate accounting of the volume of records per year, and per type. When the records are filed by case number range only, we don't know the records series, types, or offenses, and retention periods, which means we do not have the ability to inventory the volume. Once the second inventory pass is completed, we can now estimate how many boxes will be retained and how many can be purged. Potential Concerns/Problems Identifying the current disposition of a case record is critical to determining if it is eligible for purging or not. This can sometimes be a difficult process, especially with older records. This may require additional assistance from Baldwin Park staff for any dispositions that cannot be determined readily. Section VI - Project Scheduling PRI proposes the below timelines for each project milestone. Initial Project Planning Meeting 1 day Initial Assessment of current records management processes 1 day First Pass Inventory 3-5 days Second Pass Inventory 5-10 days Post Inventory Work 3-5 days Develop new/updated Records Retention Schedule 30 days office 305.460.0096 1 299 Alhambra Circle, Suite 316 1 Coral Gables, FL 33134 PRI Management Group Response to RFP: Law Enforcement Records Inventory, Retention and Purging Services Project Section V11= Resource Requirements Total project cost: $37,440 15 Baldwin Park Police Department will be responsible for providing PRI access to and coordinating agency personnel availability, facilities and records management related systems, and providing available personnel to work with PRI staff during the onsite work. Police department personnel will also be required to conduct research that will be needed to help determine the status of records involved in the purge effort. PRI will be responsible for carrying out the work requested, maintaining confidentiality of agency information and adhering to all mutually agreed upon schedules. Both parties will keep each other informed of any unforeseen changes or other issues that impact and influence the project so we can both adjust accordingly. We will mutually accommodate each other's unexpected scheduling conflicts and agree to err on the side of over communication to keep each other abreast of all aspects of the project. Section Vlll - Insurance PRI will submit proof of meeting necessary insurance requirements to City Council. Section IX- Agreement See Appendix A. Section X - Objections to Professional Services Agreement PRI does not have any objections to the terms within the Professional Services Agreement. office 305.460.0096 1 249 Alhambra Circle, Suite 31 b 1 Coral Gables, FL 33134 PRI Management Group Response to RFP: Law Enforcement Records Inventory, Retention and Purging Services Project 16 SECTION B. Cost Proposal Law Enforcement Records Inventory, Retention and Purging Services Project Task Estimated Number of Hours Totals Initial Project Planning Meeting 8 (2 consultants) $960_ Initial Assessment of current records management processes 8 (2 consultants) $960 First Pass Inventory 80 (2 consultants) $9600 Second Pass Inventory 160 (2 consultants) $19.200_ Post Inventory Work 16 $1920 Develop new/updated Records Retention Schedule 40 Total Cost: $37,440.00 PRI Management Group Response to RFP: Law Enforcement Records Inventory, Retention and Purging Services Project 17 office 305.460.0096 1 299 Alhambra Circle, Suite 316 1 Coral Gables, FL 33134 "Izi,].IlllllRll, liririii-Fl[iPT 11 IL 11 ii I i M 17 MN I ff, 19 T T K4 TZ T Consultant Services Agreement Page 1 of 5 CQNSQLT6HT SERVI ES 69REEMENT THIS AGREEMENT is made and entered into this the City of Baldwin Park, ("City"), and ("Consultant"). by and between In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A.° Duration of Scope of Services may be extended on a month-to-month basis but shall not exceed the total compensation. 2. COMPENSATION. City shall pay for the services performed by consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." 3. TIME FOR PERFORMANCE. Service Provider shall perform the services above described in a timely manner in accordance with the professional standard practices and the provisions of this agreement. This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date, unless sooner terminated as provided in Section 16 herein: A. Commencement Date: B. Expiration Date: C. Upon mutual agreement by the parties, this agreement maybe extended for an additional two (2) one-year terms. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment, and material, at its sole expense, to perform the services required of it pursuant to this Agreement. To this Agreement, Consultant shall be deemed, for alt purposes, an independent contractor and shall have control of alt work and the way it is performed. Consultant shah be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of city and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from all payroll and other taxes and interest thereon and penalties, therefore, which may become due because of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with consultant as set forth herein. Any attempt by consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work like the Services provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform to such laws. Consultant Services Agreement Page 2 of 5 The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired, and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. A Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents, and employees are named as additional insured (except for Professional Liability and Worker's Compensation). (2) The coverage provided shall be primary (except for Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents, or employees; moreover, any insurance or self- insurance maintained by City or its officials, officers, Consultant Services Agreement Page 3 of 5 agents or employees shall be more than Consultants' insurance and not contributed with it. (3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (F) With respect to Workers' Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City's ownership of documents includes all analysis, computations, plans, correspondence and/or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request, therefore. Consultant may retain copies of such products. Any re -use by City shall be at the sole risk of City and without liability to consultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "16" of this Agreement, City shall be liable to consultant only for work performed by consultant up to Consultant Services Agreement Page 4of5 and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the coup; shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply, and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may -any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) (B) City of Baldwin Park Att.: 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 460 23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. Consultant Services Agreement Page 5 of 5 written. IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above CITY OF BALDWIN PARK By: Emmanuel J. Estrada Mayor Dated: Approved by By: Robert Tafoya City Attorney Dated: CONSULTANT: By: i�-,j 1A(S�Y—ICnI r Name/Title Dated: &)4' PRI Management Group Response to RFP: Law Enforcement Records Inventory, Retention and Purging Services Project WN office 305.460.0096 1 299 Alhambra Circle, Suite 316 1 Coral Gables, FL 33134 "Izi,].IlllllRll, liririii-Fl[iPT 11 IL 11 ii I i M 17 MN I ff, 19 T T K4 TZ T STAI ITEM NO. TO: Honorable Mayor and Members of the City Council FROM: Robert A. Lopez, Chief of Police DATE: June 15, 2022 SUBJECT: Approval of an Agreement with All City Management Services to Provide School Crossing Guard Services for Fiscal Year 2022- 2023 SUMMARY This report seeks City Council approval for the renewal of a contractual agreement with All City Management Services (ACMS). The agreement is for the provision of school crossing guard services. RECOMMENDATION Staff recommends that the City Council: 1. Approve the contract with ACMS for crossing guard services; and 2. Authorize the Mayor to execute the agreement. FISCAL IMPACT The full cost of this contract service for FY 2022/23 is $299,438.10. The Baldwin Park Unified School District has agreed to provide 50% of this cost, resulting in a net reduction in cost to the Baldwin Park general fund of $149,719.05. This amount has been included in the proposed FY 2022/23 city budget. BACKGROUND The City of Baldwin Park has received crossing guard services through ACMS since FY 2005/06 pursuant to an original agreement between the parties and amendments thereto. The current contract expires on June 30, 2022. ACMS has maintained a high level of service based on staff interaction with school district staff, parents, the crossing guard supervisor, and crossing guards. Staff has also observed crossing guards on duty. The proposed agreement will provide for crossing guard service at fifteen (15) locations in Baldwin Park for the term of the proposed agreement, which will expire on June 30, 2023. Outsourcing crossing guard services is a common practice. ACMS is the only professional provider of this service in our area and services many cities in the San Gabriel Valley. ACMS has contracted to over 100 Southern California cities as well as many others throughout the United States. LEGAL REVIEW The proposed contract has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES Council may choose to provide staff with other direction. ATTACHMENTS 1. Proposed agreement with ACMS for crossing guard services in FY 2022/23. l Ti MMM2M Lt. Chris Hofford City of Baldwin Park 14403 E. Pacific Ave. Baldwin Park, CA 91706 It is once again the time of the year when many agencies are formulating their budgets for the coming fiscal year. Toward that end, please allow this letter to serve as confirmation of our interest in extending our agreement for providing School Crossing Guard Services through the 2022-2023 fiscal year. In our industry our workforce has historically maintained an average age of approximately 64 years old. Since COVID and as a direct result of the lives lost, the risk inherent with this age group and the fears still prevalent we've lost a significant portion of our workforce. The net effect has been a younger workforce that expects and demands wage rates higher than minimum wage. When we factor in 7 • A oj jjj jj,j, tjj rijinj costs of jas with most Crossini Guards required to go back and forth I KWAXIIIJ I MIII MR I I I I lb&WKQ V MM I I F -M R -J I I H! I Ito 0 UJ 0 11 F!,j I U -J MYN 162 IJ MQ I [" V, I U I Our plan as we enter the coming school year is to offer more competitive wages. This will mean significantly higher billing rates for most programs throughout the nation. To facilitate the calculation of the annual program cost we have developed and included with this letter a Client Worksheet. This Worksheet is our best estimation of the hours and cost of your program based on the current schedules and theproposed price increase. Win Guaru f rogram we nope you Will IMU MIS 110")HUHIg duceyMp"Ic. 11 additional information, please contact me at (800) 540-9290. Take care. Sincerely, I � III I I I III "I, pill I'll I I! IFIR, 11, '1'' 1111 111, 1 All City Management Services Inc. Client Worksheet 2022 - 2023 Department: 1007604/1007605 Billing Rate for 2022/2023: $26.94 KEY: Traditional Calendar: For sites with no regularly scheduled early release days, use 180 regular days City of Baldwin Park 14403 E. Pacific Ave. Baldwin Park, CA 91706 j 56 1 180 1 1. $26.94 1 1, $271,555.2 14 Sites at 4.0 hrs per day Total Hrs/day X days/yr X Hourly Billing Rate = E9 E$26.94 -$27,882.9 1 Sites at 5.75 hrs per day Total I-Irs/day X days/yr X Hourly Billing Rate TOTAL PROJECTED HOURS 11115 TOTAL ANNUAL PROJECTED COST $299,438.10 ST ITEM NO. TO: Honorable Mayor and Members of the City Council FROM: Enrique C. Zaldivar, P.E., Chief Executive Officer s,araBeL Manuel Carrillo Jr., Director of Recreation & Community Services ' LLE'�z, , " DATE: June 15 2022 a JAN SUBJECT: Appropriate and Approve the Downtown Civic Center — Artistic Murals Development SUMMARY The purpose of this staff report is for City Council to appropriate and approve of the Downtown Civic Center — Artistic Murals Development. RECOMMENDATION Staff recommends that the City Council: 1) Authorize Chief Executive Officer and Director of Recreation & Community Services with the assistance of the City Attorney to negotiate a final agreement with Juanichi Orozco and Bear Demographics & Research not to exceed $750,000; and 2) Authorize the commission, design, production, fabrication, and installation of four (4) 30'X30' public art murals, to be placed on the walls of the parking structure and the Metrolink station elevator; and 3) Authorize the Director of Finance to appropriate from the Quimby Funds and make necessary amendments to the budget. FISCAL IMPACT There is no fiscal impact to the general fund. The total project amount is estimated at an amount not to exceed of $750,000. The cost is eligible to be funded from the Quimby Funds. BACKGROUND At their April 20, 2022, City Council Meeting, at the request of Mayor Emmanuel J. Estrada with City Council consensus, directed Staff to present at a subsequent City Council Meeting a formal proposal for the development of a mural arts project for the civic center capitalizing on wall space on the parking structure and the Metrolink station elevator tower, ideally suitable for such a project and preliminarily conceptualized by the renowned Chicano Artist family Juanishi V. Orosco, Daniel Orosco, and Jose Montoya-Orosco. City Hall and its Civic Center Core function as the nucleus of civic life in the City of Baldwin Park. Recent beautification improvements to the Ramona Boulevard corridor in the neighborhood of Morgan Park near City Hall, complemented by the recent announcement of the very exciting and much anticipated development of the Zocalo Park Plaza across from City Hall, have created a unique opportunity to include cultural and artistic elements of significance to fully make the Civic Center a hub of civic and cultural life in the city. This report proposes the development of four (4) artistic murals in the civic center area, specifically in the City Hall parking structure; Southwest and Southeast sides of the building and the Metrolink Station elevator tower. The proposal incorporates new technology as the medium is SolaRay Sequin Panels 1 feet with 1 '/2 inch square discs that allow the art to move with the wind in perpetual motion, thus, creating a 3-dimensional mural. The panels are easy to replace due to the specific location and uniqueness of the medium application. LEGAL REVIEW None required. ALTERNATIVES The alternative is not to approve and appropriate the artistic murals development. ATTACHMENT None ST ITEM NO. 7 TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation & Community Services Robert A. Lopez, Chief of Police DATE: June 15, 2022 SUBJECT: Appropriate Additional Funds for Police Department Surveillance System Replacement The purpose of this staff report is for City Council to appropriate additional funds for the contract with AAA Network Solutions, Inc. for Police Department surveillance system replacement, as it would be uneconomical to follow purchasing procedures since the equipment is available through an existing award contract and previously completed the bidding process and (ii) the welfare of the public therefore would be promoted by dispensing with the purchasing procedures as allowed in the City's Purchasing Ordinance Chapter 34 section 37 (A). RECOMMENDATION Staff recommends that the City Council: 1. Waive formal bid procedures per the City's Purchasing Ordinance No. 1101 and Baldwin Park Municipal Code Chapter 34 section 37 (A); and 2. Approve the total purchase in the amount of $188,815.76; and 3.Authorize Director of Recreation & Community Services to Execute the Contract with AAA Network Solutions, Inc.; and 4. Authorize the Director of Finance to appropriate ARPA Funds and make necessary amendments to the budget. FISCAL IMPACT The total project amount is estimated at $188,815.76. The project is currently budgeted in CIP No. 22-045 for $94,069.32 using American Rescue Plan Act (ARPA) funds at account #275-60-765-58110-53006. Staff is requesting additional ARPA budget appropriation of $94,764.44 to cover the project budget shortfall. Currently, there is unappropriated ARPA City funds available to cover the difference. The project has no fiscal impact to the General Fund budget at this time. Through the budget process a line - item appropriation of $18,113.33 will be requested every three (3) years for licensing fees and $870.46 annually. BACKGROUND At their September 1, 2021, City Council Meeting, City Council pre -approved Fiscal Year (FY) 2021-2022 ARPA budget, which included a line item for replacement of surveillance system for the Police Department. At their March 2, 2022, City Council Meeting, City Council approved to award a contract for the Police Department surveillance system. The existing system has a 30 -day storage, the approved system was a 60 -day retention. Due law enforcement retention requirements the system must have a 365 -day retention capability thus a revised quote to comply with the retention requirements has been updated. In addition to provide a better coverage staff added 12 additional cameras to the system to provide better coverage in various locations. After researching various systems available the Verkada camera system was selected. The company demonstrated experience, is recognized as a leader in the security surveillance industry, and the only company with the technological advancement in cloud -based access and storage. Verkada's hybrid cloud -based access control integrates seamless with video security to provide users with real-time footage of access events. Verkada's line of hybrid cloud cameras leverage powerful on -board processing to deliver advanced retention, including options up -to 365 days of continuous recordings while creating an automatic cloud back-up storage. The system with permission can be access anywhere, anytime, on any device. All cameras come with a 10 -year warranty (next day delivery on all replacements,) devices can be easily swapped by staff (no onsite technician visits needed,) all software updates are included and are delivered to cameras automatically. System provides a technical support response within 5 minutes to assist or troubleshoot system. Staff will receive training for the new surveillance system. The system requires a license renewal is every three (3) years for an amount of $18,113.46 with an annual $870.46 fee for storage of one (1) camera that is needed in the jail area. Verkada devices are compliant against some of the strictest data handling and security standards and are certified with the 2019 National Defense Authorization Act's (NDAA) Section 889 that prohibits US Government bodies from purchasing video communications equipment from specific Chinese manufacturers. The Trade Agreement Act (TAA) of 1979 requires products available to these bodies on the GSA Schedules to be manufactured in certain designed countries. The Verkada CB, CD, CM, and CF series cameras are made with US -based Ambarella chips and comply with both NSAA and TAA. The product may be purchased under the OETC Procurement Process #OETC-21 B. OETC nonprofit purchasing consortium dedicated to making purchasing technology simple, reliable, and affordable for education and public agencies. Staff is requesting to waive the formal bid process to allow staff to procure with a State authorized supplier as per the City Purchasing Ordinance Chapter 34 section 37 (A) that reads as follows; Whenever the Council finds that the public interest and convenience require, the City may purchase City supplies and equipment utilizing purchasing agreements maintained by the County, State, or other public agencies, without complying with the requirements of this chapter. The purchasing ordinance authorizes to "piggyback" since the contract was issued and already went through a bidding process at the time they were selected and made an authorized contractor. LEGAL REVIEW The City Attorney has reviewed and approved it as to form. ALTERNATIVES The alternative is not to approve the agreement. ATTACHMENT 1. Quote Baldwin Park PD -City Hall (365) Baldwin Park Police Department CCTV Installation (365 Days) Baldwin Park Police Department Cit' Descriptions MIFTR. Part Number Unit QTY Verkada Equipment Sites= 1 Halle. Unit Cost Ext. Material Ext. Labor Sub -Total CD42 Indoor Dome Camera, 2TB, 365 Days Max Verkada CD42-2TB-HW EA 35 $2,274.35 $79,602.25 $5,600.00 $94,619.75 CD42-E Outdoor Dome Camera, 2TB, 365 Days Max Verkada CD42-E-2TB-HW EA 5 $2,404.35 $12,021.75 $800.00 $14,243.09 CB51-E Outdoor Bullet Camera, 2TB, 365 Days Max Verkada CB51-365E-HW EA 2 $2,339.35 $4,678.70 $320.00 $5,552.04 CF81-E Outdoor Fisheye Camera, 512GB, 60 Days Verkada CF81-60E-HW EA 1 $1,754.35 $1,754.35 $160.00 $2,122.63 CM41 Mini Indoor Dome Camera, 2TB, 365 Days Max Verkada CM41-365-HW EA 7 $1,949.351 $13,645.451 $1,120.001 $16,383.00 3 Year Camera License Verkada LIC -3Y EA 1 50 $324.351 $16,217.501 $0.001 $18,113.33 1 -Year Cloud Storage License - 365 (For Fisheye) Verkada LIC -CLD -365-1Y EA 1 $779.351 $779.351 $0.001 $870.46 3/4" EMT Conduit Installation AAANSI AAANSI FT 100 $5.00 $500.00 $2,100.00 $2,700.45 Raceway Installation AAANSI AAANSI FT 350 $2.56 $896.00 $5,512.50 $6,623.49 Ceiling Mount Protective Housing Pelco HS8134 EA 5 $759.00 $3,795.00 $525.00 $4,774.14 Corner Ceiling Mount Pelco HS1501 EA 1 $530.00 $530.00 $105.00 $699.06 Mounting Arm Kit Verkada ACC-MNT-2 EA 2 $57.85 $115.70 $210.00 $343.43 Pole Mount Adapter Kit Verkada ACC-MNT-4 EA 2 $135.85 $271.701 $210.001 $517.66 Pendant Cap Mount Kit Verkada ACC-MNT-8 EA 1 2 1 $44.85 $89.701 $210.001 $314.39 Single Cat 6 RJ45 Jack -Closet Uniprise Uniprise EA 47 $8.00 $376.00 $564.00 $995.23 Cat 6 Plugs Uniprise Uniprise EA 47 $2.00 $94.00 $564.00 $680.27 Cat 6 Patch Panel - 24 Port - Unloaded Uniprise Uniprise EA 3 $85.00 $255.00 $240.00 $529.61 Cat 6 Data Patch Cable - 3' Uniprise Uniprise EA 47 $6.00 $282.00 $188.00 $506.73 Cat 6 CMR Data Cable Uniprise Uniprise FT 9400 $0.26 $2,444.00 $11,280.00 $14,235.30 System Labeling, Testing & Certification AAANSI AAANSI EA 47 T $0.501 $23.501 $752.00 $793.29 Elevator Technical Work to Install Camera (Must work with City contractor AAANSI AAANSI EA 1 $0.00 $0.00 $840.00 $856.80 End -User Site Training AAANSI Services EA 1 $0.00 $0.00 $210.00 $214.20 Camera Configuration AAANSI Services EA 1 $0.00 $0.00 $840.00 $856.80 CAD Drawing & Asbuilt Drawing AAANSI Services EA 1 $25.00 $25.00 $315.00 $349.22 Project Management AAANSI Services I EA 1 1 1 $0.001 $0.001 $420.001 $428.40 Material Sub -Total Sales Tax Labor Sub -Total Shipping & Handling Final Bonds $138,396.95 $13,147.71 $33,085.50 $493.00 $3,692.60 Grand -Total $188,815.76 Bid Date: N/A AAA Network Solutions, Inc 6/7/2022 ITEM NO. 8 TO: Honorable Mayor and Members of the City Council FROM: Enrique C. Zaldivar, Chief Executive Officer •...SANGA'BR�EL���� o Lourdes Morales, Chief Deputy City Clerk 'ORgTBpJANUP�'DATE: June 15, 2022 SUBJECT: Second Reading of Ordinance No. 1472 Entitled: "An Ordinance of the City Council of the City of Baldwin Park, California, Authorizing the City of Baldwin Park to Enter into a Development Agreement with Lamar of Los Angeles for the Approval of a Development Agreement to allow the Construction of a Double -Faced Led Digital Billboard structure at the Real Property Located at 1529 Virginia Avenue Along the 1-10 Freeway within the City of Baldwin Park" This report requests City Council's consideration to approve the Second Reading of Ordinance No. 1472 approving development agreement 19-03 to allow the construction of a double-faced LED digital billboard located at 1529 Virginia Avenue applicant know as Lamar.. Ordinance No. 1472 was introduced for first reading during a regular meeting of the City Council on June 1, 2022. RECOMMENDATION Staff recommends that the City Council waive second reading and adopt Ordinance No. 1472, entitled: "An Ordinance of the City Council of the City of Baldwin Park, California, Authorizing the City of Baldwin Park to Enter into a Development Agreement with Lamar of Los Angeles for the Approval of a Development Agreement to allow the Construction of a Double -Faced Led Digital Billboard structure at the Real Property Located at 1529 Virginia Avenue Along the 1-10 Freeway within the City of Baldwin Park". FISCAL IMPACT Not Applicable BACKGROUND Ordinance No. 1472 was introduced for first reading during a regular meeting of the City Council held on June 1, 2022. ALTERNATIVES Not Applicable LEGAL REVIEW This ordinance has been reviewed by the City Attorney ATTACHMENTS 1. Ordinance No. 1472 •CO ►Gl•__ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH LAMAR OF LOS ANGELES FOR THE APPROVAL OF A DOUBLE-FACED LED DIGITAL BILLBOARD STRUCTURE AT THE REAL PROPERTY LOCATED AT 1529 VIRGINIA AVENUE ALONG THE I- 10 FREEWAY WITHIN THE CITY OF BALDWIN PARK. WHEREAS, pursuant to the Zoning Code section 153.170, relating to the conversion of existing static -faced billboard to digital -faced billboards as noted in Ordinance 1394; and WHEREAS, pursuant to Zoning Code section 153.170, the billboards shall be required to receive Caltrans approval; and WHEREAS, a development agreement with the City of Baldwin Park will be required; and WHEREAS, a duly noticed public hearing was held by the Planning Commission of the City of Baldwin Park on March 23, 2022, to receive comments and consider recommendation to City Council of the proposed Development Agreement (DA 19-03); and WHEREAS, the Planning Commission at such hearing, did recommend that the City Council approve the proposed Agreement; and WHEREAS, the proposed project has been reviewed in compliance with the provisions of the California Environmental Quality Act (CEQA) and the City's environmental review procedures. In compliance with the California Environmental Quality Act, Section 15063 of the California Environmental Quality Act guidelines, an Initial Study and Negative Declaration has been prepared for this project with the purpose of identifying the project's significant effects on the environment; and WHEREAS, the Initial Study and Negative Declaration was circulated for public comments between January 26, 2022 to February 24, 2022; and WHEREAS, the applicant has agreed to revisions in the project plans, proposed mitigation measures, and terms of the Development Agreement that will avoid the effects or mitigate the effects to a point where clearly no significant effects would occur; and Ordinance Page 2 WHEREAS, the City Council held a duly noticed public hearing pursuant to law on the Agreement on June 1, 2022; and WHEREAS, the City Council has reviewed the Development Agreement (DA 19-03) (attached as Exhibit "A" herewith and incorporated herein by reference) and finds and declares that compliance with all notice, hearing, and procedural requirements as set forth by law have been met, thus allowing the City Council to review and consider the approval of the attached Development Agreement (DA 19-03); and WHEREAS, the City Council hereby specifically finds that the provisions of the Development Agreement (DA 19-03) are consistent with the General Plan of the City; and WHEREAS, the City Council hereby specifically finds that the Development Agreement (DA 19-03) is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located within the Industrial Commercial I -C zone; and WHEREAS, the City Council hereby specifically finds that the Development Agreement (DA 19-03) is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole; and WHEREAS, the City Council hereby specifically finds that the Development Agreement (DA 19-03) is consistent with the provisions of California Government Code §§ 65864 - 65869.5. WHEREAS, the findings set forth in the attached Development Agreement (DA 20-02) and as set forth in the Negative Declaration are hereby incorporated as findings by this City Council in adopting this ordinance, and WHEREAS, as required by law, the City Council gave first reading to the proposed ordinance on April 20, 2022. NOW, THEREFORE BE IT ORDAINED by the City Council of the City of Baldwin Park, California, as follows: SECTION 1. The City Council hereby certifies the Mitigated Negative Declaration, and based upon substantial evidence presented to the City Council during the above -referenced hearing, including the Initial Study, any public comments received during the public comment period of the Mitigated Negative Declaration, the written staff reports, verbal testimony, and the development plans, the City Council hereby finds that: Ordinance Page 3 a) There is no substantial evidence that the project will have a significant effect on the environment; and b) The negative declaration reflects the City's independent judgment and analysis; and SECTION 2. The City Council hereby adopts the following findings of fact required by Subchapter 153.210.860 of the City's Municipal Code relating to Development Agreements: a) The development agreement is consistent with the General Plan objectives, policies, land uses and implementation programs and any other adopted plans or policies applicable to the agreement. The proposed billboard structure is located along the 1-10, San Bernardino Freeway. The subject site is not in a General Plan focus area. However, the General Plan has identified the general area for industrial uses. The installation of billboards adjacent to the 1-10 San Bernardino Freeway is a land use that is typically seen within industrial areas adjacent to freeways and would not conflict with future or existing larger scale industrial development. b) The development agreement is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located. The proposed billboard is compatible with other uses allowed in the project site's land use district and zone. The project site is zoned I -C, Industrial Commercial, which is compatible with the underlying "General Industrial" General Plan Land Use Designation. Furthermore, the property and project site is adequately adjacent to the 1-10 San Bernardino Freeway and said billboard structure is designed to advertise toward the freeway. c) The development agreement is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole. As mentioned above, the digital -faced billboard is proposed to be located on a property zoned Industrial Commercial (I -C) and is developed with a multi -tenant industrial complex that is Ordinance Page 4 consistent with the zone. Furthermore, the construction of the proposed digital billboard will reduce vehicular trips and resources that would otherwise be required for the maintenance or change -out of paper advertisements on a conventional static billboard. As such, it is anticipated that the billboard structure will not be detrimental or injurious to the subject property or the general neighborhood as the surrounding/adjacent areas are also developed with non- residential uses. d) The development agreement is consistent with the provisions of California Government Code §§ 65864 - 65869.5. Pursuant to the City Attorney's Office, along with review by the Chief Executive Officer and the Planning Division Staff, the Development Agreement (Reference Attachment #2) is consistent with California Government Code Sections 65864- 65869.5. SECTION 3. The City Council hereby approves and adopts the Development Agreement (DA 19-03), by and between Becker Boards Small, LLC and the City of Baldwin Park, in the form as attached hereto as Exhibit "A" and authorizes and directs the Mayor to sign it in the name of the City of Baldwin Park. SECTION 4. The City Council directs the City staff to carry out the terms and conditions of the Development Agreement (DA 19-03) and make any modifications, amendments, or alterations to the Development Agreement (DA 20-02) as deemed administratively necessary from time to time. SECTION 5. The City Council does hereby adopt the Condition of Approval applicable to the Development Agreement (DA 19-03): a) Applicant shall submit a signed wet -stamped survey prepared by a licensed engineer identifying that the distance between the proposed billboard structure at 1529 Virginia Avenue and any other billboard complies with the State of California Outdoor Advertising Act development standards and the Applicant agrees that their proposed billboard sign at 12921 Garvey Avenue will be built in conformance with the State of California Outdoor Advertising Act, including but not limited to being placed 500 feet or more from any other existing billboard. Ordinance Page 5 SECTION 6. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final reading and adoption. PASSED AND APPROVED ON THE _ day of , 2022 EMMANUEL J. ESTRADA, MAYOR ATTEST: MARLEN GARCIA, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss: CITY OF BALDWIN PARK ) I, MARLEN GARCIA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on April 20, 2022. Thereafter, said Ordinance No. was duly approved and adopted at a regular meeting of the City Council on , 2022 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: MARLEN GARCIA, CITY CLERK STA ITEM NO. Honorable Mayor and Members of the City Council Enrique Zaldivar, CEO/City Manager Mark Hsu, Information Systems Manager June 15, 2022 SUBJECT: Approval of Ethernet Private Local Area Network (EP -LAN) Service Order Proposal from Spectrum Business for High - Capacity Bandwidth Connectivity Services for CIP No. 22-005, WAN (Wide Area Network) Services SUMMARY This item will approve a service order proposal for City Project No. 22-005 — Upgrade WAN (Wide Area Network) Connection Services. This project is listed in the current fiscal year 2021-22 Capital Improvement Program (CIP #22-005). This project will upgrade the City's current WAN connection services to a higher -speed capacity bandwidth. RECOMMENDATION Staff recommends that the City Council: 1. Approve service order proposal from Spectrum Enterprise in an amount not -to -exceed $128,159.80 for business -grade high-capacity internet bandwidth services. The one-time charge will include Monthly Recurring Charges (MRC), Taxes, Fees, and Surcharges and cover a three (3) year term which would include three (3) months of free service. 2. Authorize the Director of Finance to appropriate $28,159.80 from the American Rescue Plan Act (ARPA) Fund 275, broadband category, and to make the necessary budget adjustments; and Authorize the Mayor and City Clerk to execute the Service Order. FISCAL IMPACT There is no impact to the General Fund. This project is currently budgeted in CIP No. 22-005 for $100,000 using ARPA funds at account #275-10-764-58100-51005. However, the total cost for the recommended service order is $128,159.80. Staff is requesting additional budget appropriation in the amount of $28,159.80 to cover the difference between the current budget and recommended service order. Currently, there is unappropriated ARPA City funds available to cover the difference. BACKGROUND The city has subscribed to TPx Communications MPLS service for the WAN connections. The bandwidth of the current connection is insufficient for the City's daily needs. This new WAN service order will increase the bandwidth and performance, while leveraging TPx Communications to be a redundancy connection for use in the event the City's primary connection becomes degraded. The Information Systems Division (IT) solicited and received three separate proposal submittals from Spectrum Business, Frontier Communications, and AT&T. Proposals received were evaluated by IT staff to ensure that they met the specifications of the services requested. Frontier's offering did not include managed router services and was deemed ineligible. The Spectrum Business proposal has the most comprehensive proposal and is recommended for approval. LEGAL REVIEW Not applicable ALTERNATIVES The City Council may choose not to award this project and keep using current TPx WAN services ATTACHMENTS 1. Proposals for three different quotes Mark Hsu mhsu baldwin ark.com May 11, 2022 N0 ;`M� M�� Anthony DiNunzio ad3510@att.com Copyright Notice and Statement of Confidentiality—© 2022 AT&T Intellectual Property. AT&T and globe logo are registered trademarks and service marks of AT&T Intellectual Property and/or AT&T affiliated companies. All other marks are the property of their respective owners. The contents of the Proposal (except for pricing applicable to E -rate funded services) are unpublished, proprietary, and confidential and may not be copied, disclosed, or used, in whole or in part, without the express written permission of AT&T Intellectual Property or affiliated companies, except to the extent required by law and insofar as is reasonably necessary in order to review and evaluate the information contained herein. We've assessed your information and developed a modern solution that addresses your business needs. The solution includes the following components: • AT&T Switched Ethernet on Demand (ASEoD)—a transport service that transmits Ethernet traffic among multiple locations and uses AT&T Network on Demand to provision and scale bandwidth and other network services. AT&T Switched Ethernet on Demand (ASEoD) provides user-friendly, web -based network configuration and management and simplified contracting for most network services. • FatPipe Managed ASEoD –Affordable, managed device for routing, switching, firewall, intrusion protection, web fileting and 24-hour monitoring. AT&T Switched Ethernet with( etworkon Der and --nit; dia grarn shows the key benefits grad eonnertMty for A"f« TSwitrfired EthernetService with Networkon Demand. n CA B -i y M d „ ----------------- rE New Build cm ,r ryOn Net �T �r E , elf Se^rvicc Porta[ Faster Installation l yn rrtic Bandwidth Digital Experience Covering Serving tygk 1000+ Cities Customers © 2022 AT&T Intellectual Property—AT&T Proprietary—Not for use or disclosure outside of AT&T companies and its third -party representatives except underwritten agreement. Page 2 This solution includes the following components and pricing (note: NRC = non-recurring charge and MRC = monthly recurring charge): AT&T ASEoD -Rea I Time Class of Service Prefile 36 month term Port Connection Port CIR MRC Managed CPE City of Baldwin Park 14403 Pacific Ave 1GB 250MB $1,991,25 $335.00 City Hall Comm unityfSenior 4100 Baldwin Park ' 1B 250MB $1,991.25 $335.00 Center Blvd City of Baldwin Park 13135 GarveyAve 1GB 250MB $1,991.25 $335.00 Main Yard Baldwin Park Teen 15010 Badillo St 100MB 50M $1,098,95 $164.00 Center Baldwin Park Rec 3251 Patritki Ave 100MB 50MB' $1,098.95 $164.00 Center MRC ASEoD MRC Managed CPE $8,171.65 $1,333.00' . U. Advantages AT&T gives you the following advantages: • Customer Support—Building strong customer relationships is one of our core values. We want you to have an effortless experience with AT&T. That's why we offeryou convenientways to contact us for support, including online and application -based support tools; customer service in more than 160 languages; and teams of sales, customer care, and technical support specialists to help you. • Global Business Communications Experience—AT&T helps businesses worldwide. Almost three million organizations, from the largest global companies—including nearly all of the Fortune 1000—to small businesses,turn to AT&T. Our customers representall the major sectors, including financial, manufacturing, education, healthcare, retail, and government. • Reliability and Performance—AT&T invests significantly to upgrade our networkfor reliability, speed, performance, and disaster readiness so that we can enable tomorrow's capabilities. To help ensure that our network can support our services and © 2022 AT&T Intellectual Property—AT&T Proprietary—Not for use or disclosure outside Page 3 of AT&T companiesand its third -party representatives except underwritten agreement. provide an optimal experience, we collect billions of measurements across our network every hour. We analyze this data in real time and adjust the networkto improve performance. You've seen from our proposal that we understand your objectives and have the expertise and resources to support them. We look forward to working with you to implement the modern solution and help you achieve your business goals. Important Information AT&T Switched Ethernet Service on Demand is provided by AT&T's Incumbent Local Exchange Carrier in each respective state. Proposal Validity Period—The information and pricing contained in this proposal is valid for a period of 30 days from the date writte n on the proposal cover page unless rescinded or extended in writing by AT&T. Terms and Conditions—This Proposal is conditioned upon negotiation of mutually acceptable terms and conditions. Proposal Pricing—Pricing proposed herein is based upon the specific product/service mix and locations outlined in this Proposal. Any changes or variations in the proposed terms and conditions, the products/services/quantities, length of term, locations, and/or design d escribed herein may result in different pricing. Prices quoted do not include applicable taxes, surcharges, or fees. In accordance with the tariffs or other applicable service agreement terms, Customer is responsible for payment of such charges. Providers of Service—Subsidiaries and affiliates of AT&T Inc. provide products and services under the AT&T brand. Either AT&T Corp. or AT&T Mobility National Accounts LLC is the proposer for itself and on behalf of its service -providing affiliates. Software—Any software used with the products and services provided in connection with this Proposal will be governed by the written terms and conditions applicable to such software. Title to software remains with AT&T or its supplier. Customer must comply with all su ch terms and conditions, and they will take precedence over any agreement between the parties as relates to such software. Copyright Notice and Statement of Confidentiality—© 2022 AT&T Intellectual Property. AT&T and globe logo are registered trademarks and service marks of AT&T Intellectual Property and/or AT&T affiliated companies. All other marks are the property of their respective owners. The contents of the Proposal (except for pricing applicable to E -rate funded services) are unpublished, proprietary, and confidential and may not be copied, disclosed, or used, in whole or in part, without the express written permission of AT&T Intellectual Property or affiliated companies, except to the extent required by law and insofar as is reasonably necessary in order to review and evaluate the information contained here in. © 2022 AT&T Intellectual Property—AT&T Proprietary—Not for use or disclosure outside Page 4 of AT&T companiesand its third -party representatives except underwritten agreement. Frontier ETHERNET LOCAL AREA NETWORK (E -LAN) SCHEDULE COMMUNICATIONS Frontier Confidential This is Schedule Number S-0000310948 to the Frontier Services Agreement dated 09/15/2021 ("FSA") by and between CITY OF BALDWIN PARK ("Customer") and Frontier Communications of America, Inc. on behalf of itself and its affiliates ("Frontier"). Customer orders and Frontier agrees to provide the Services and Equipment identified in the Schedule below. Primary Service Location: 14403 PACIFIC AVE, BALDWIN PARK, California, 91706-4226 Schedule Date: 05/12/2022 Schedule Type/Purpose: Order for new Services Service Term: 36 Service Ethernet Access Circuit(s) (details in Table 1) Table2: ETHERNET VIRTUAL CIRCUIT(S) Originating Access ' EVC CIR (Mbps) Service Location from Table 1 $ NRC MRC $ Special Construction A $ Silver EVC $ Ethernet Access Circuit(s) (details in Table 1)-ICB $ 0 $ 50 MbpsMbps $ $ 0 Total: $ $ Interstate / Intrastate Pricing Certification: "interstate in nature" means that the traffic transported by the Service originates in one state and terminates in another state or outside the United States, regardless of how it is routed. Designation may impact taxes and surcharges applicable to the Service. Customer certifies that its traffic over such Services will be: ❑ more than 10% interstate in nature (subject to federal jurisdiction/fees) ❑ 10% or less interstate in nature (subject to state jurisdiction/fees) Table 1: Ethernet Access Service Circuit(s) Charges Service Address, and NPA NXX: Location Service NRC MRC A 14403 Pacific Ave, Access CIR (Mbps) 200 Mbps Mbps $ 0 $ 620 Baldwin Park, CA, 91706, $ $ B 3251 Patritti Ave , Access CIR (Mbps) 50 Mbps Mbps $ 0 $ 506 Baldwin Park, CA, 91706, $ $ C 15010 Badillo St. , Access CIR (Mbps) 50 Mbps Mbps $ 0 $ 506 Baldwin Park, CA, 91706, $ $ D 13135 Garvey Ave, Access CIR (Mbps) 200 Mbps Mbps $ 0 $ 620 Baldwin Park, CA, 91706, $ $ E 4100 Baldwin Park Blv, Access CIR (Mbps) 200 Mbps Mbps $ 0 $ 620 Baldwin Park, CA, 91706, $ $ Subtotal: $ 0 $ 2$72 Type of EVC (Silver) Table2: ETHERNET VIRTUAL CIRCUIT(S) Originating Access ' EVC CIR (Mbps) Service Location from Table 1 Terminating Access Service Location from Table 1 MRC Salk new 200 MbpsMbps A A $ 0 Silver EVC 50 MbpsMbps F A $ 0 Silver EVC 50 MbpsMbps A $ 0 Silver EVC 200 MbpsMbps Q $ 0 Silver EVC 200 MbpsMbps E A $ 0 1. SERVICE DESCRIPTION: a. Ethernet Local Area Network (E -LAN) is a data transport configuration providing multipoint -to -multipoint Ethernet connections to each Customer User Network Interface (UNI). E -LAN consists of two (2) or more locations, providing full mesh connectivity for all locations. Frontier provides E -LAN on a standard best efforts' basis and subject to unspecified variable bit rate, latency, and packet loss with dependencies on current traffic load(s) within Frontier's Shared Infrastructure. E -LAN will be designed, provisioned and implemented with standard switched Ethernet components. Each access circuit is given its own ingress / egress bandwidth profile. Connectivity is provided to all E -LAN access circuits through a single non -deterministic Silver Ethernet Virtual Circuit (EVC) carrying all bandwidth profiles. The E -LAN Silver EVC provides secure traffic separation, and privacy for Customer Service Locations over Frontier's shared switching infrastructure. Frontier E -LAN features two design variations: 1) All -to -One Bundled Access which accepts and carries Customer VLAN (Virtual LAN) tagged and/or untagged traffic and supports Layer -2 Control Protocol (L2CP) tunneling upon request. This Service is also referred to as Ethernet Private Local Area Network (EP -LAN). 2) Multiplexed Access which accepts and carries multiplexed EVCs preserving the Customer's VLAN ID. This traffic needs to be tagged by the Customer. This Service is also referred to as Ethernet Virtual Private Local Area Network (EVP -LAN). Multiplexed Access does not support Layer 2 Control Protocol (L2CP). EVP -LAN can be used to support delivery of eligible Frontier services to a designated Customer Location (e.g. Frontier Connect — Cloud). Physical termination shall conform to applicable rules and regulations with respect to Minimum point of entry (MPOE) and v.04202020 Page 1 of 4 C RT'I t t) Frontier ETHERNET LOCAL AREA NETWORK (E -LAN) SCHEDULE COMMUNICATIONS Frontier Confidential demarcation point. If Customer requests extensions beyond the MPOE, such extension (s) shall be subject to Frontier's cabling service policies and Frontier's charges related thereto per separate Frontier Cabling Service and Fee Schedule. 2. SPECIAL CONSTRUCTION: All Services are subject to availability and Frontier Network limitations. The rates identified in this Schedule are estimated based on standard installation costs and Services may not be available at all service locations at the rates identified. if Frontier determines, in its reasonable discretion, that the costs of provisioning Service to any service location are materially higher than normal, Frontier will notify Customer of the additional costs associated with provision of the Services and request Customer's acceptance of such costs as a condition to proceeding ("Special Construction"). Upon notification that Special Construction is required, Customer will have ten (10) business days to notify Frontier of its acceptance. If the Customer does not agree to the Special Construction within ten (10) business days, the Customer shall be deemed to have cancelled the Service Schedule without further liability. If the Customer agrees to the Special Construction, Frontier and Customer will execute a replacement Schedule. 3. OBLIGATIONS OF CUSTOMER. Customer shall properly use any equipment or software, and all pass codes, personal identification numbers ("PINs") or other access capability obtained from Frontier or an affiliate or vendor of Frontier and shall surrender the equipment and software in good working order to Frontier at a place specified by Frontier and terminate all use of any access capability upon termination or expiration of this Schedule. Customer shall be responsible for all uses of PINs, pass codes or other access capability during or after the term hereof. Customer agrees that the Equipment and Service provided by Frontier hereunder are subject to the terms, conditions and restrictions contained in any applicable agreements (including software or other intellectual property license agreements) between Frontier and Frontier's vendors. Customer is responsible to ensure appropriate processes and protocols are in place for rate shaping to the amount of throughput ordered. Customer acknowledges that failure to comply with this responsibility may negatively impact Service performance. 4. After Hours/Holiday Labor Hours. If Customer desires coordinated turn up services ("After Hours") during non -business hours, defined below, then the After Hours services shall be provided at the rate of $175.00 per hour. Non -business hours include: (1) weeknights between the hours of 5:00 p.m. and 7:59 a.m. local time; (2) weekends, including Saturday and/or Sunday and (3) the Frontier designated holidays (New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day). Such After Hours services may be subject to change, based upon Frontier's reasonable determination of increases in actual costs to provide such After Hours services, determined in accordance with generally accepted commercial accounting practices, and consistent with After Hours service charges for projects comparable to the project outlined in this Schedule 5. EQuIPMENT OR SOFTWARE NOT PROVIDED By FRONTIER. Upon notice from Frontier that the facilities, services, equipment or software not provided or approved by Frontier is causing or is likely to cause hazard, interference or service obstruction, Customer shall immediately eliminate the likelihood of hazard, interference or service obstruction. If Customer requests Frontier to troubleshoot difficulties caused by the equipment or software not provided by Frontier, and Frontier agrees to do so, Customer shall pay Frontier at its then current rates. 6. SERVICE LEVEL AGREEMENT. The E -LAN Service Level Agreement for the described Ethernet Services is attached hereto and incorporated herein as Exhibit 1. This Schedule is not effective and pricing, dates and terms are subject to change until signed by both parties, and may not be effective until approved by the FCC and/or applicable State Commission. This Schedule and any of the provisions hereof may not be modified in any manner except by mutual written agreement. The above rates do not include any taxes, fees or surcharges applicable to the Service. This Schedule, and all terms and conditions of the FSA, is the entire agreement between the parties with respect to the Services described herein, and supersedes any and all prior or contemporaneous agreements, representations, statements, negotiations, and undertakings written or oral with respect to the subject matter hereof. Frontier Communications of America, Inc. CITY OF BALDWIN PARK Signature: Printed Name: Title: Date: Signature: Printed Name: Title: Date: V v.04202020 Page 2 of 4 CeRTI I 0 Frontier ETHERNET LOCAL AREA NETWORK (E -LAN) SCHEDULE COMMUNICATIONS Frontier Confidential EXHIBIT 1 ETHERNET LOCAL AREA NETWORK SERVICE LEVEL AGREEMENT This Ethernet Local Area Network Service Level Agreement ("SLA") applies to an Ethernet Local Area Network (E -LAN) Schedule executed by and between Insert Customer Name ("Customer") and Frontier Communications of America, Inc. ("Frontier"). The terms of this SLA apply exclusively to the Ethernet network elements directly within Frontier's management responsibility and control ("On -Net Service"). 1. Operational Objectives A. Availability: Circuit Availability is the ability to exchange data packets with the nearest Frontier Internet Point of Presence (POP) or On -Net Customer egress port (Z location) via the ingress port (A location). "Service Outage" occurs when packet transport is unavailable or when the output signal is outside the limits of this service guarantee. Availability is measured by the number of minutes during a Table 1 A Ethernet Local Area Network SLAB Circuit Availability (CA) MRC Service Credit Availability; Below 99.99% Service Credit 30%' 99.99% MRC calendar month that the On -Net Service is operational, divided by the total minutes in that calendar month. Calculation is based on the stop -clock method beginning at the date and time of the Customer -initiated trouble ticket and ends when Frontier restores SLA -compliant circuit operation. Frontier's On -Net Service Availability commitment and applicable Service credit are outlined in Table 1A, subject to Sections 2 and 3 below. B. Mean Time to Repair (MTTR): MTTR is a monthly calculation of the average duration of time between Trouble Ticket initiation (in accordance with Section 2B) and Frontier's reinstatement of the On -Net Service to meet the Availability performance objective. The MTTR objectives, and credits applicable to a failure to meet such objectives, are outlined in Table 1B, subject to Sections 2 and 3 below. 2. Service Outage Reporting Procedure. Table 16: Ethernet Local Area Network Mean Time To Repair MRC Service Credit 25 % MRC above 4 hrs MTTR ON -NET 4 Hours 50% MRC above 6 hrs. A. Frontier will maintain a point -of -contact for Customer to report a Service Outage, twenty-four (24) hours a day, seven (7) days a week. B. When E -LAN Service is suffering from a Service Outage, Customer must contact Frontier's commercial customer support center (also known as the "NOC" )at 1-(888) 637-9620 to identify the Service Outage and initiate an investigation of the cause ("Trouble Ticket"). Responsibility for Trouble Ticket initiation rests solely with Customer. Once the Trouble Ticket has been opened, the appropriate Frontier departments will initiate diagnostic testing and isolation activities to determine the source. In the event of a Service Outage, Frontier and Customer will cooperate to restore the Service. If the cause of a Service Outage is a failure of Frontier's equipment or facilities, Frontier will be responsible for the repair. If the degradation is caused by a factor outside the control of Frontier, Frontier will cooperate with Customer to conduct testing and repair activities at Customer's cost and at Frontier's standard technician rates. C. A Service Outage begins when a Trouble Ticket is initiated and ends when the affected E -LAN Service is Available; provided that if the Customer reports a problem with a Service but declines to allow Frontier access for testing and repair, the Service will be considered to be impaired, but will not be deemed a Service Outage subject to these terms. D. If Frontier dispatches a field technician to perform diagnostic troubleshooting and the failure was caused by the acts or omissions of Customer or its employees, affiliates, contractors, agents, representatives or invitees; then Customer will pay Frontier for all related time and material costs at Frontier's standard rates. 3. Credit Request and Eligibility. A. In the event of a Service Outage, Customer may be entitled to a credit against the applicable E -LAN Service MRC if (i) Customer initiated a Trouble Ticket; (ii) the Service Outage was caused by a failure of Frontier's equipment, facilities or personnel; (iii) the Service Outage warrants a credit based on the terms of Section 1; and (iv) Customer requests the credit within thirty (30) days of last day of the calendar month in which the Service Outage occurred. B. Credits do not apply to Service Outages caused, in whole or in part, by one or more of the following: (i) the acts or omissions of Customer or its employees, affiliates, contractors, agents, representatives or invitees; (ii) failure of power; (iii) the failure or malfunction of non -Frontier equipment or systems; (iv) circumstances or causes beyond the control of Frontier or its representatives; (v) a Planned Service Interruption; (vi) Emergency Maintenance or (vii) interruptions resulting form Force Majeure events as defined in Customer's FSA. In addition, Customer will not be issued credits for a Service Outage during any period in which Frontier is not provided with access to the Service location or any Frontier network element, or while Customer is testing and/or verifying that the problem has been resolved. "Planned Service Interruption" means any Service Outage caused by scheduled maintenance, planned enhancements or upgrades to the Frontier network; provided that Frontier will endeavor to provide at least five (5) business days' notice prior v.04202020 Page 3 of 4 CIERTIRC-0 Frontier ETHERNET LOCAL AREA NETWORK (E -LAN) SCHEDULE COMMUNICATIONS Frontier Confidential to any such activity if it will impact the Services provided to Customer. "Emergency Maintenance" means maintenance which, if not performed promptly, could result in a serious degradation or loss of service over the Frontier network. C. Notwithstanding anything to the contrary, all credit allowances will be limited to maximum of 50% of the MRC for the impacted E -LAN Service, per month. For cascading failures, only the primary or causal failure is used in determining Service Outage and associated consequences. Only one service level component metric can be used for determining Service credits. In the event of the failure of the Service to meet multiple metrics in a one-month period, the highest Service credit will apply, not the sum of multiple Service credits. D. This SLA guarantees service performance of Frontier's Ethernet Local Area Network (E -LAN) services only. This SLA does not cover TDM services [DS1, NxDS1, or DS3 services] or other voice or data services provided by Frontier. This SLA does not apply to services provided over third party non -partner facilities, through a carrier hotel, or over Frontier facilities which terminate through a meet point circuit with a third party non -partner carrier. E. The final determination of whether Frontier has or has not met SLA metrics will be based on Frontier's methodology for assessment of compliant performance. Service Outage credits are calculated based on the duration of the Service Outage, regardless of whether such Service Outage is the result of failure of the Service to meet one or more performance metric. F. Credit allowances, if any, will be deducted from the charges payable by Customer hereunder and will be expressly indicated on a subsequent bill to Customer. Credits provided pursuant to this SLA shall be Customer's sole remedy with regard to Service Outages. 4. Chronic Outage: An individual E -LAN Service qualifies for "Chronic Outage" status if such service fails to meet the Availability objectives, and one or more of the following: (a) a single Trouble Ticket extends for longer than 24 hours, (b) more than 3 Trouble Tickets extend for more than 8 hours, during a rolling 6 month period, or (c) 15 separate Trouble Tickets of any duration within a calendar month. If an E -LAN Service reaches Chronic Outage status, then Customer may terminate the affected E -LAN Service without penalty; provided that Customer must exercise such right within ten (10) days of the E -LAN Service reaching Chronic Outage status and provide a minimum of 15 days prior written notice to Frontier of the intent to exercise such termination right. v.04202020 Page 4 of 4 CCERTIFIeD SERVICE ORDER THIS SERVICE ORDER ("Service Order'), is executed and effective upon the date of the signature set forth in the signature block below ("Effective Date") and is by and between Charter Communications Operating, LLC on behalf of those operating subsidiaries providing the Service(s) hereunder ("Spectrum") and Customer (as shown below) and is governed by and subject to the Spectrum Enterprise Commercial Terms of Service posted to the Spectrum Enterprise website, https://enterprise.spectrum.com/ (or successor url) or, if applicable, an existing services agreement mutually executed by the parties (each, as appropriate, a "Service Agreement"). Except as specifically modified herein, all other terms and conditions of the Service Agreement shall remain unamended and in full force and effect. Contact: Steven Kuznetsky Telephone: 8052361501 Email: steven.kuznetsky@charter.com Spectrum Enterprise Service Order v210416 CONFIDENTIAL © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 05/13/2022 Page 1 of 7 Customer Name Order # BALDWIN PARK CITY HL 12971125 Address 4100 BALDWIN PARK BLVD Esther Snyder Comm Ctr. BALDWIN PARK CA 91706 Telephone Email: (626) 960-4011 mhsu@baldwinpark.com Contact Name Telephone Email: Mark Hsu (626) 960-4011 mhsu@baldwinpark.com Billing Address 4100 BALDWIN PARK BLVD Esther Snyder Comm Ctr. BALDWIN PARK CA 91706 Spectrum Enterprise Service Order v210416 CONFIDENTIAL © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 05/13/2022 Page 1 of 7 Spectrum, ENTERPRISE Total Monthly Monthly Service Description Order Term Quantity Recurring Recurring Charge(s) Charge(s) EP -LAN 200Mbps 36 Months 1 $ 700.00 $ 700.00 Hub - ELINE Master 36 Months 1 $ 0.00 $ 0.00 Managed Router Service 200Mbps 36 Months 1 $ 100.00 $ 100.00 • $800.00 Total Monthly Monthly Service Description Order Term Quantity Recurring Recurring Charge(s) Charge(s) EP -LAN 200Mbps 36 Months 1 $ 700.00 $ 700.00 Managed Router Service 200Mbps 36 Months 1 $ 100.00 $ 100.00 Spoke 36 Months 1 $ 0.00 $ 0.00 • $800.00 Spectrum Enterprise Service Order v210416 CONFIDENTIAL © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 05/13/2022 Page 2 of Spectrum, ENTERPRISE Total Monthly Monthly Service Description 7 Order Term Quantity Recurring Recurring Charge(s) Charge(s) EP -LAN 50Mbps 36 Months 1 $ 475.00 $ 475.00 Managed Router Service 50Mbps 36 Months 1 $ 65.00 $ 65.00 Spoke 36 Months 1 $ 0.00 $ 0.00 • $540.00 Spectrum Enterprise Service Order v210416 CONFIDENTIAL © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 05/13/2022 Page 3 of 7 Spectrum Enterprise Service Order v210416 CONFIDENTIAL © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 05/13/2022 Page 4 of 1. TOTAL CHARGE(S). Total Monthly Recurring Charges and Total One -Time Charges are due in accordance with the monthly invoice. 2. TAXES. Plus applicable taxes, fees, and surcharges as presented on the respective invoice(s). 3. SPECIAL TERMS. The total cost (MRC, Taxes, Fees, Surcharges) over the three years which would include three months free would be a total of $128,159.80. This would be a one-time payment, NET 30 days after receiving an invoice on the executed service orders. Spectrum Enterprise Service Order v210416 CONFIDENTIAL © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 05/13/2022 Page 5 of 7 By signing below, the signatory represents they are duly authorized to execute this Service Order. CUSTOMER SIGNATURE Signature: Printed Name: Title: Date: Spectrum Enterprise Service Order v210416 CONFIDENTIAL © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 05/13/2022 Page 6 of 7 This page intentionally left blank Spectrum Enterprise Service Order v210416 CONFIDENTIAL © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 05/13/2022 Page 7 of 7 ITEM NO. 10 STAFF REPORT oFeA`�wiy, TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works ' sAra;dABMEL. a DATE: June 15, 2022 SUBJECT: Adoption of Resolution No. 2022-031, "A Resolution of the g?ED JA" City Council of the City of Baldwin Park, California, Adopting the Amended Fee Schedule for Fiscal Year 2022/23 Solid Waste Collection and Recycling Services due to Increases in the Consumer Price Index (CPI)" SUMMARY This report requests City Council consideration of Resolution No. 2022-031, adopting the amended fee schedule for Solid Waste Collection and Recycling Services per contractual annual rate adjustments due to increases in the Consumer Price Index (CPI). A public hearing for the implementation of the proposed rates under Proposition 218 was held on August 4, 2021, and includes the CPI increase in accordance with the adopted Resolution No. 2021-033 for both FY 2021-22 and FY 2022-23. After diligent negotiations, city staff advocated a lower rate and Waste Management Inc. in good faith has agreed to an increase of 3.5% rather than 5%, in consideration of current inflation trends. RECOMMENDATION Staff recommends that the City Council: 1. Adopt Resolution No. 2022-031 "A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Amended Fee Schedule for Fiscal Year 2022-2023 Solid Waste Collection and Recycling Services Due to Increases in the Consumer Price Index (CPI)"; and 2. Direct staff to prepare a report for City Council's consideration with options and recommendations for continuity of Solid Waste Services to coincide with the impending expiration of the current Franchise Agreement with Waste Management Inc. in June 2023. FISCAL IMPACT The Franchise fee is derived from Gross Receipts for providing service to Residential, Commercial and Multi -Family accounts. Revenue increases in franchise fees for the annual rate increase, based on the Consumer Price Index (CPI), will mirror the change in CPI. The total Franchise fee equaling 15% for Residential and Multi -Family and 18% for Commercial of Gross Receipts is paid annually to the City by July 30 of each year. BACKGROUND On September 4, 2013, the City Council authorized the execution of a 10 -year Franchise Agreement with Waste Management, Inc. to provide exclusive collection and disposal of residential and commercial solid waste refuse. On September 3, 2014, City Council adopted Resolution No. 2014-031 establishing annual increases based on the Consumer Price Index (CPI), for all residential, commercial, industrial and multifamily residential customers through July 1, 2019. On August 3, 2016, the City Council adopted Resolution No. 2016-141 approving various new fees and continuing the annual increases based on the CPI through, and inclusive of, July 1, 2019. On August 5, 2020, the City Council held a Public Hearing to consider public testimony regarding a proposed rate increase for solid waste refuse services for fiscal year 2020-21 and on November 18, 2020, the City Council adopted Resolution 2020-057 approving the increase due to CPI. On August 4, 2021, the City Council held a Public Hearing to consider a proposed rate increase and adopted Resolution No. 2021-033 establishing annual CPI increases for both FY 2021-22 and FY 2022-23 scheduled to take effect on July 1, 2021, and July 1, 2022, respectively. Since the CPI increase was included as part of this public hearing and subsequently approved by resolution, a public hearing is not required for the implementation of the CPI rate increase this year. DISCUSSION In compliance with the Franchise Agreement, Waste Management has submitted an annual rate increase equal to the percentage increase in the Consumer Price Index (CPI). The Franchise Agreement allows for an annual review of the commercial and residential refuse rates and an adjustment based on the CPI. The formula allows for 100% of the average increase between the CPI for Garbage and Trash Collection U.S. City Average, published by the United States Department of Labor, Bureau of Labor Statistics. The Agreement caps the CPI increase to no more than 5% and any percentage increase that exceeds the annual 5% cap is carried forward to the next year and added to future rate increases. Per the formula, the annual CPI increase for FY 2022-23 is calculated at 4.74%. However, in consideration of the impact of CPI increases to all facets of City business, and acting in good faith, Waste Management has agreed to limit this year's request to a 3.5% increase. If approved, the rates will go into effect on July 1, 2022, and will be in place for one year. The City's solid waste rates will remain in the lowest 1/3 rates (including the Franchise Fee paid to the City by WM) among cites in the San Gabriel Valley with similar services, even with the proposed rate adjustments. Originally approved in 1990 and every year since then, the City of Baldwin Park has had an exclusive franchise agreement with WM for the collection and disposal of all refuse and solid waste generated within the City. During that time, the franchise agreement and services have evolved through various contract iterations, renewals, and amendments. The current franchise agreement was approved on September 4, 2013, with a term of 10 years and is set to expire on June 30, 2023. In addition to solid waste collection and recycling services, the current franchise agreement supports community programs and services, including but not limited to, scholarship programs providing one or more graduating high school students with scholarships of $2,500 each year, internship program at its local office for providing training for one high school student residing in the City, collection of illegally dumped items at City facilities and within 20 -feet of the public right- of-way along major roadway corridors, provides backyard valet service, at no additional cost, for disabled and/or physically challenged single-family accounts and offers discounts to senior citizens in single-family accounts where the head of household is sixty (60) years or older. To ensure the continuity of services and to safeguard residential and commercial customers from experiencing service interruption upon the expiration of the agreement, staff is seeking direction from the City Council to commence discussions for the next iteration of the City's solid waste collection and recycling program. Staff will review the current franchise agreement with a focus on the safe, efficient and economical collection, recycling and disposal of solid waste while providing the upmost customer service and bring back the item with a report for City Council consideration and direction thereof. ALTERNATIVES The City Council may choose: 1. Concerning the annual CPI rate increase — If, after exercising its powers reasonably and in good faith, the City Council chooses to not implement the rate increases contained in the Franchise Agreement and requested by the Franchisee, the Franchisee has 60 days after rejection to request that the City negotiate reductions in programs, service, and fees to compensate the Franchisee for the negative and material impact that the disapproval has on the Franchisee's business operations. 2. Provide staff with alternative direction. ENVIRONMENTAL REVIEW None required. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Resolution No. 2022-031 2. Rate Sheets RESOLUTION NO. 2022-031 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ADOPTING THE AMENDED FEE SCHEDULE FOR FISCAL YEAR 2022-2023 SOLID WASTE COLLECTION AND RECYCLING SERVICES WHEREAS, Proposition 218 requires the City to conduct a hearing not less than forty-five (45) days after mailing a notice of proposed property related fee increases to those upon which the fees will be imposed; and WHEREAS, a duly noticed public hearing regarding the proposed increases to fees for solid waste service was conducted on August 4, 2021 at 7:OOpm in the City Council Chambers; and WHEREAS, Proposition 218 requires that the City shall not impose the proposed fee if written protests against the proposed fee are presented by a majority of record owners of identified parcels; and WHEREAS, written protests regarding the proposed solid waste collection fee increases were accepted from the public and considered before the close of the public hearing; and WHEREAS, a tally of the written protest against the proposed solid waste fee increases shows less than a majority of accounts have submitted written protests against the proposed solid waste fee increases; and WHEREAS, a final tally of the written protests submitted and copies of the written protests will be available for review in the Office of the City Clerk. NOW THEREFORE, IT IS NEARBY RESOLVED AS FOLLOWS: SECTION 1. Annual Rate Increases: Beginning July 1, 2022, all rates, fees and charges for all residential, commercial and multifamily accounts shall be adjusted each July 1, by the percentage increase in the Consumer Price Index, CUSROOOOSEHG02 CPI -U Garbage and Trash Collection, US City Average, not seasonally adjusted. SECTION 2. Annual Rate Increase Cap: With respect to any annual CPI rate increase, the amount of the annual adjustment shall not exceed five percent (5%) for any fiscal year. Any percentage increase calculated pursuant to Section 1 which exceed the annual cap of five (5%) for any fiscal year shall be carried forward and added to future percentage rate increases; provided, however, that the total increase for any future fiscal year is not more than the annual rate cap for that year. SECTION 3. This year the CPI increase is 3.5% beginning July 1, 2022. Resolution No. 2021-OXX FY 2021-2022 Solid Waste Refuse Rate Increase Page 2 PASSED, APPROVED, AND ADOPTED this 15th day of June 2022. Emmanuel J. Estrada MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS: CITY OF BALDWIN PARK I, Marlen Garcia, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2022-031 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 15, 2022 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: MARLEN GARCIA CITY CLERK t Seasonally Adjusted Rate 35 Gallon Waste, 64 Gallon Recycle, 64 Gallon Green Waste $ 0.84 $ 24.79' 64 Gallon Waste, 64 Gallon Recycle, 64 Gallon Green Waste $ 0.98 ries Title: Garbage and trash collection in U.S. city average, 1.12 $ 33.12' Be: U.S. city average $ 0.14 $ 4.06 Additional 64 Gallon Waste Container $ 0.18 $ 5.42 Additional 96 Gallon Waste Container m: Garbage and trash collection $ 6.77' Additional 64 Gallon Green Waste Container in excess of two $ 0.27 $ 7.85 Additional 64 Gallon Recycling Container in excess of two $ 0.08 se Period: DECEMBER 1983=100 Senior Rate 35 Gal. Waste, 64 Gal. Recycle, 64 Gal. Green Waste $ 0.58 $ 17.26' Senior Rate 64 Gal. Waste, 64 Gal. Recycle, 64 Gal. Green Waste $ 0.68 $ 20.24 ars: 2012 to 2022 0.78 $ 22.96 Recycling/Green waste contamination fee - Per occurrence $ Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual 19 475.687 477.474 478.569 479.449 $ 480.865 480.984 482.138 483.987 484.346 486.133 486.485 486.708 20 491.003 494.429 495.288 494.432 $ 494.946 496.679 498.564 500.882 501.756 503.315 504.970 508.190 498.705 21 512.722 517.270 518.505 518.579 Residential AB939 Fee - per refuse container, Senior rate customers 516.440 517.202 521.185 524.408 529.934 530.114 529.053 532.538 522.329 3.50% 2022-2023 4. Baldwin Park Residential Schedule of Charges Increase Rate 35 Gallon Waste, 64 Gallon Recycle, 64 Gallon Green Waste $ 0.84 $ 24.79' 64 Gallon Waste, 64 Gallon Recycle, 64 Gallon Green Waste $ 0.98 $ 29.11' 96 Gallon Waste, 64 Gallon Recycle, 64 Gallon Green Waste $ 1.12 $ 33.12' Additional 35 Gallon Waste Container $ 0.14 $ 4.06 Additional 64 Gallon Waste Container $ 0.18 $ 5.42 Additional 96 Gallon Waste Container $ 0.23 $ 6.77' Additional 64 Gallon Green Waste Container in excess of two $ 0.27 $ 7.85 Additional 64 Gallon Recycling Container in excess of two $ 0.08 $ 2.23 Senior Rate 35 Gal. Waste, 64 Gal. Recycle, 64 Gal. Green Waste $ 0.58 $ 17.26' Senior Rate 64 Gal. Waste, 64 Gal. Recycle, 64 Gal. Green Waste $ 0.68 $ 20.24 Senior Rate 96 Gal. Waste, 64 Gal. Recycle, 64 Gal. Green Waste $ 0.78 $ 22.96 Recycling/Green waste contamination fee - Per occurrence $ 0.42 $ 12.53' Cart Replacement due to loss or misuse - Per cart $ 3.37 $ 99.69 Extra Pickup $ 1.31 $ 38.65 Reactivation Service Fee after non- a ment cutoff includes cart deliver - Per tri $ 1.35 $ 39.89 Cart Walk-In/Push Out Service Valet Surcharge - Per month $ 0.55 $ 16.30 Residential non service day Bulky Item Pick U $ 3.27 $ 96.64' Residential AB939 Fee -per refuse container, Standard rate customer $ 0.05 $ 1.54' Residential AB939 Fee - per refuse container, Senior rate customers $ 0.02 $ 0.55 * AB 939 fee is in addition to above listed rates and applies to all residential service customers. COMMERCIAL & MULTI -FAMILY BIN COLLECTION AND DISPOSAL MONTHLY FEES: RATES EFFECTIVE J ulu 1. 2022 Bin Size 2022-2023 Frequency of Collection (No. of collections per week) Cubic Yard 2022-2023 Frequency of Collection (No. of collections per week) 1 2 3 4 5 6 Extra PU 1.5 $193.36 $263.90 $334.12 $404.85 $575.01 $579.04 $145.01 2 $204.72 $277.63 $348.42 $420.22 $491.74 $597.14 $153.52 3 $224.00 $298.51 $373.09 $447.64 $522.17 $629.94 $168.00 4$239.64 $320.55 $397.83 $475.11 $552.30 $662.80 1179.73 6 $248.72 $364.65 $447.33 $529.92 $611.52 $728.45 $186.54 *6th day (Saturday) service available for customers with service everyday Monday thru Friday only. NIA 1.5 Commercial AB939 Fee - 3.0% in addition to above listed fees charge applies to all commercial service customers. $ $ 49.00 $ * No bin rental or installation fee on permanent commercial containers $ 163.70 $ 43.93 Commercial & Multi -Family Compactor Bin Collection and Disposal Monthly Rates 2022-2023 Bin Size (cubic yard) Frequency of collection 1 2 3 1 4 1 5 1 6 xra 2 258.84 517.68 776.53 1035.38 1294.22 1553.06 194.13 3 560.00 746.27 932.72 1119.09 1305.40 1574.82 420.01 4 862.41 1,149.26 1,436.391 1,723.401 2 010.33 Z425 646.82 *6th da Saturda service available for customers with service everyday Monday thru Friday only. Commercial AB939 Fee - 3.0% in addition to above listed fees charge applies to all commercial service customers. COMMERCIAL & MULTI -FAMILY RECYCLING MONTHLY RATES: Bin Size Cubic Yard 2022-2023 Frequency of Collection (No. of collections per week) Service Rate Unit 1 2 3 4 5 6 Extra PU One 96 Gal - Fri. Only $ N/A N/A N/A N/A N/A N/A 96 - Gal, 2 carts or more, per cart Fri Only $ 29.72 N/A N/A N/A N/A N/A NIA 1.5 $ $ $ 49.00 $ 86.86 $ 125.83 $ 163.70 $ 43.93 2 $ $ $ 50.11 $ 94.65 $ 129.18 $ 168.16 $ 43.93 3 $ $ $ 52.35 $ 96.88 $ 136.98 $ 179.29 $ 43.93 4 $ $ $ 55.68 $ 100.22 $ 144.77 $ 189.32 $ 43.93 6 $ $ $ 64.59 $ 113.60 $ 162.59 $ 212.71 $ 43.93 *6th da Saturda service available for customers with service everyday Mondaythru Fridayonly. Commercial AB939 Fee - 3.0% in addition to above listed fees charge applies to all commercial service customers. No bin rental or installation fee on permanent commercial containers Organics Bin Collection and Processing Monthly Rates 2022-2023 Bin Size (cubic yard) Frequency of collection 1 2 3 4 5 6 Extra PU 64 -Gallon Cart $ 94.91 $ 189.82 $ 284.73 $ 379.63 $ 474.54 $ 569.46 N/A 2 391.73 783.461 $ 1,175.181 1,566.901 1,95&631 2,350.361 N/A 6th da Saturda service available for customers with service everyday Mondaythru Fridayonly. Commercial AB939 Fee - 3.0% in addition to above listed fees char e a lies to all commercial service customers. No bin rental or installation fee on permanent commercial containers Other Fees Service Rate Unit 1.5 -Yd bin EOW service $ 117.69 Snapshot Overage fee $ 56.48 Per occurrence City administrative fee - impound illegal receptacle $ 284.81 Per occurrence Contamination fee $ 100.74 Per bin per occurrence Locking lid $ 13.78 Per bin per month Relocation fee $ 100.74 Per bin per occurrence Lock replacement $ 28.49 Per occurrence Scheduled commercial bulky item collection $ 35.35 Up to 3 cu. yards Reactivation fee after non-payment cutoff $ 47.02 Per occurrence Graffiti Removal fee $ 67.16 Per occurrence "Hard to Service" fee $ 134.31 Unscheduled commercial bulky item collection $ 104.67 Up to 3 cu. yards Tilt Hopper $ 184.18 Per unit per month Koll out or push out service (Valet service 27.84 er bin per # of service days a wee ROLL OFF AND INSTA-BIN SERVICES: 2022-2023 10-12 Cubic Yard (Rock and/or Dirt) includes 5 tons of disposal $ 517.23 25 Cubic Yard includes 5 tons of disposal $ 532.00 30-40 Cubic Yard up to 5 tons $ 561.59 Disposal tonnage over 5 tons $ 75.24 Per ton Overweight fee $ 634.32 If over 10 tons, plus haul rate & disposal over 5 tons One time delivery fee per container $ 64.52 Cleaning fee 190.30 Per occurrence Hourly Driver Rate 190.30 Roll -off trip fee $ 164.92 Per occurrence Relocation fee $ 95.14 Per occurrence Roll -off Recycling Haul Rate $ 190.04 Per occurrence Temp 3 yard bin (includes delivery & pick up) $ 150.82 Up to one week Temp 3 yard bin Extra Collection $ 73.12 Per extra dump Roll -off Impound Fee haul plus disposal 'No bin rental or installation fee on permanent commercial containers Roll -off AB939 Fee — 3.0% in addition to above listed fees charge applies to all Roll -off service customers ITEM NO. 11 TO: Honorable Mayor and Members of the City Council o ti>> HUBOF FROM: Sam Gutierrez, Director of Public Works • saNagRiE�„ DATE: June 15, 2022 VALLEY soh SUBJECT: Approval of Procurement Proposals and Authorization to Set Expenditure Limits for the Development of Phase I of the Garvey Family Site Project at 13167 Garvey Avenue Consisting of Material and Equipment Procurements, Site Preparation and Maintenance Work SUMMARY This item request approval of equipment procurement proposals and to set expenditure limits for various facets of development for the Garvey Family Bridge Housing Site Project to be constructed at 13167 Garvey Avenue. Expenditures include procurement of family shelter units, trailer facilities (for on-site laundry, restrooms and showers), procurement of portable solar lighting fixtures, installation of electrical equipment including electrical connections to shelters, installation of security surveillance system, construction of wooden deck, installation of plumbing equipment to trailer facilities, ADA compliancy work, decorative pavement paint, fence alterations, site landscaping and site preparation. The funds for the project would come from the San Gabriel Valley Regional Housing Trust (SGVRHT) Homeless Housing Pilot Program (HHPP). SGVRHT has already provided the city with a 25% advance of funds totaling $312,500 to commence the procurement of long -lead items. RECOMMENDATION Staff recommends that the City Council: 1. Approve equipment and materials procurement proposals from: a. Greenshine, Inc. for purchase of portable lighting fixtures in the amount of $25,706.00 b. Montondo Trailer, LLC for procurement of trailers in the amount of $220,000.00 including 50% deposit; and c. Boss Homes, LLC for procurement of shelters in the amount of $415,294.00 including 50% deposit; and 2. Authorize a total not -to -exceed amount of $272,000.00 for professional services and material procurement for the development of the project and authorize staff to seek proposals for services as outlined below: a. On-site electrical connections to shelters b. Plumbing services for on-site gas, sewer and water connections to facilities c. Security surveillance system d. Construction of a wooden deck including material procurement e. Decorative asphalt pavement painting including material procurement f. Construction of ADA compliancy site features including ADA entrance, ramps and path of travel modifications g. Alterations to an existing fence including decorative fencing h. Site preparation including rental equipment i. Site landscaping including procurement of trees 3. Authorize the Public Works Director to execute the procurement and professional services proposals and to coordinate with the various entities in all elements as necessary to complete the improvements at the site; and 4. Authorize the Director of Finance to make the necessary budget adjustments and processing of invoices including reimbursement request made to the SGVRHT for qualified expenditures. FISCAL IMPACT There is no impact to the General Fund. City expenditures have been pre -approved and will be reimbursed by the San Gabriel Valley Regional Housing Trust (SGVRHT) Homeless Housing Pilot Program (HHPP). The Finance Department has created various expenditure accounts under Fund 270 for this project. The table below lists expenditure limits for various components of the project: Description Account Number Not -to - Exceed Amount Greenshine, Inc. olar lighting 270-50-520-58110-55023 $25,706.00 Montondo Trailer, LLC facilities 270-50-520-58110-55023 $220,000.00 Boss Homes, LLC ERestroom/shower mil shelter units 270-50-520-58110-55023 $415,294.00 Electrical Services future a ui ./connections 270-50-520-58100-55023 $35,000.00 Plumbin Services future s/sewer/water 270-50-520-58100-55023 $30,000.00 Security Services (future) Surveillance system install 270-50-520-58100-55023 $40,000.00 Carpentry Services future Wooden deck construction 270-50-520-58100-55023 $50,000.00 Pavement Paint future As halt ainted playground 270-50-520-58100-55023 $25,000.00 ADA Construction future Site access and rams 270-50-520-58100-55023 $35,000.00 Fencing future Decorative fence and mod. 270-50-520-58100-55023 $25,000.00 Site Preparation future Site demo and rental equip. 270-50-520-58100-55023 $20,000.00 Site Landscaping future Planters and Trees 270-50-520-58110-55023 $12,000.00 Estimated Expenditure Amount $933,000.00 BACKGROUND In the summer of 2021, the SGVRHT received a State Budget Earmark of $20 million to address the affordable housing shortage and homeless crisis in the San Gabriel Valley. Last Fall, the SGVRHT solicited interested cities to submit a Letter of Intent and Application for funding under the HHPP. The City Council directed staff to apply for the HHPP grant and Baldwin Park was awarded $1,125,000 to develop and operate bridge housing for homeless families at 13167 Garvey Avenue. At their February 16, 2022, City Council Meeting, City Council provided staff direction to enter into an agreement with the San Gabriel Valley Regional Housing Trust (SGVRHT) to receive the grant funds and commence development of the program. Also, at this meeting, the City Council directed staff to prepare a site plan and schematic design for the development and, when ready, return at a subsequent City Council meeting for review, discussion, and direction thereof. On April 20, 2022, the Mayor and City Council provided direction to proceed with procurement of long - lead items to meet the project's schedule. On June 1, 2022, the City Council reviewed and approved the proposed site layout and schematic design and authorized staff to commence the community engagement and site development phases of the project. DISCUSSION City staff has been actively working with the various stakeholders, including SGVRHT, coordinating with SRK architects, shelter vendor, trailer facility vendor and others in the development of the site. Staff has coordinated closely with SRK through the schematic design process and current finalized site plan addressing all integral components for the project with emphasis on the needs for future family residents. In addition to the site preparation, city staff has taken -on additional construction related components such as construction management, procurement of materials, coordination with various professional services consultants and in-house support from the Public Works Maintenance Division. Based on Council direction, and in order to achieve long -lead times to meet the project timelines, staff has negotiated and obtained proposals and quotes for procurement of portable shelter units, trailer facilities and solar lighting fixtures. Notices to proceed with the work have been issued to ensure that the equipment arrives on time for installation. Vendors sourced, Boss Homes, Montondo Trailer, and Greenshine have agreed to accommodate the project's aggressive timeline and initiate fabrication through standard procurement processes. Boss Homes, LLC has agreed to commence fabrication for the shelter units with a notice to proceed and a 50% deposit of the overall cost with the remaining balance paid upon delivery and inspection. Included with the overall cost of $415,294 are sixteen (16) units, two (2) unit pairs will be interconnected with a pass-through door to accommodate larger families. Boss Homes' shelters had already been previously selected by staff through an RFP process for Esperanza Villa. Due to its supply chain constraints, Boss Homes did not meet the timeline requirements at that time, so Staff turned to an alternative vendor who was able to accommodate Esperanza Villa's aggressive schedule. However, Boss Homes has overcome their supply chain issues and have committed to a tentative delivery of the units by the end of August to provide ample time for utility connections to be performed under separate professional plumbing services prior to the scheduled grand opening. A notice to proceed was issued to Boss Homes on May 11th, 2022, to begin fabrication of the units. Montondo Trailer, LLC has agreed to commence fabrication for the trailer facilities with a notice to proceed and a 50% deposit of the overall cost with the remaining balance paid upon delivery and inspection. Included with the overall cost of $220,000 are two (2) trailers; the first trailer will provide five (5) restroom/shower combination rooms, one will be ADA accessible. The second trailer will provide a laundry facility with six (6) stacked washer/dryers and three (3) additional restrooms. Staff worked with various vendors and obtained several quotes, ultimately, Montondo Trailer was the only vendor able to meet the projects specifications and schedule. A notice to proceed was issued to Montondo Trailer on April 25, 2022, to begin fabrication of the trailer facilities and has agreed on a tentative delivery of the trailers by the end of August to provide ample time for utility connections to be performed under separate professional plumbing services prior to the scheduled completion date. Greenshine has agreed to commence fabrication for the portable solar lighting fixtures with a notice to proceed with the overall cost to be paid upon delivery and inspection. Included with the overall cost of $25,705.30 are four (4) portable light poles which would provide sufficient lighting for the site supported by a client -provided photometric simulation. Staff worked on sourcing other vendors, however, after diligent research and coordination, other vendors were not able to provide a turn -key solution that includes LED fixtures, Solar Panel, Battery, Pole and built-in concrete base. Greenshine's PORTA solution was also the vendor selected for the Esperanza Villa project. Staff is well -versed on its effort to assemble the portable lights on-site and they have been a great lighting solution for the Esperanza Villa site. A notice to proceed was issued on May 11, 2022, to begin fabrication of the portable lights and has agreed on a tentative delivery of the units in early to middle of September to provide ample time for on-site assembly and placement. As the procurement process progresses, close coordination with various other professional services consultants and contractors will be crucial for the success of the project. At the time of preparation of this report, not all third -party partners, consultants and contractors necessary to complete the development of the site have been selected. Staff is seeking approval of not -to -exceed expenditure limits to be set for procuring professional and contractual services in order to expedite the development of the site. This includes electrical work, sewer and gas connections, security surveillance system, fence modification, asphalt painting, landscaping, and carpentry work. Staff will seek several quotes, per the City's purchasing policy and when ready will process the purchase orders and invoices appropriately. All procurement materials and professional services proposed in this report have been pre -approved by SGVRHT and will be reimbursed upon completion of the work. Therefore, staff recommends that the City Council approve the proposals and set the expenditure limits and authorize staff to proceed with the procurement of services. ALTERNATIVES 1. The City Council may choose not to approve the proposals and authorize the expenditures. This action is not recommended as this action will delay the tentatively scheduled September 17th, 2022, completion date for the site and delay the housing opportunity to Baldwin Park families experiencing homelessness. 2. Provide Staff with alternate direction. LEGAL REVIEW None Required ATTACHMENTS 1. Proposals for Services 4 P$BOSS Cil B E Project: Baldwin Park Tiny Home Village Date:5/12/2022 Invoice #: 220011 Invoice Baldwin Park Tiny Home Village Manufacturer: Boss Cubez Assembler: 3rd party Building Type Cube144 (One Room) Cube288 (Two Room) Totals Sqft 144 sgft 288 sgft Proposal based on layouts submitted. Design changes can be made and proposal adjusted if needed. Selling price $18,600 $46,500 PW& if@Per4ch room comes with AFCI outlet, switch, junction box, interior lights, smoke detectors, exterior lights with # Buildings 12 2 14 Buildings # Rooms 12 4 16 Rooms Cubez Totals $223,200 $93,000 $316,200 Equipment/Accessories (Per Building) Electrical Accessories $350 $700 AC/Heater (In Wall) $995 $1,990 Equipment/Accessories Totals $16,140 $5,380 Floor Fabricated to Size $12,320 Total Product $239,340 $98,380 $350,040 Tax (9.5%) $33,254 Shipping $32,000 Total $415,294 Installation (optional) $3,500 per 8.5x17 $3,500 per 8.5x17 Installation N/A Grand Total $415,294 Deposit 50% $197,463 Progress 25% net 5 days of delivery $108,915 Progress 25% net 30 days $108,915 Uses Sleeping Cubez Sleeping Cubez Services Living Living Notes: 1 Cube144 with a Pent roof design 8.5'x17' with 1 room, 1 door, and 2 windows. Cube288 with a pent roof design (2) 8.5x17' with adjoining 2 rooms, 2 doors, and 4 windows. All above as per approved drawings and specs. 2 Proposal based on layouts submitted. Design changes can be made and proposal adjusted if needed. 3 Includes unit design and structural engineering with CA structural engineer wet stamp. Meets Emergency Housing 4 PW& if@Per4ch room comes with AFCI outlet, switch, junction box, interior lights, smoke detectors, exterior lights with chases ready for electrical wiring. Electrical chases run in walls, and conduit runs in foundation. Requires electrician to wire. 5 Smoke detector w/ fire alarm interconnected wirelessly between rooms with 10 year sealed battery. 6 Product delivered on pallets to job site; on site Telehandler to unload not included. 7 The plan is subject to receiving all local permits, licenses, and approvals. 8 Based on prices on Nov 112020 Price List for standard product with standard options. Customizations of windows, doors, colors, roofs, etc... may carry additional costs Construction Materials: 1 Wall is 55mm PIR ISO wall profile with GI skins, FM fire rated walls 2 Roof is 75mm PIR 13/100 profile with GI skins FM fire rated 3 Cold Rolled steel Foundation. Foundation is 5" tall. Subfloors cement board. 4 Cold Rolled Steel Structure Exclusions: Site leveling/grading/prep, permitting costs, assembly of cubez (unless specified), leveling of Cubez, staking to ground, bringing electrical/utility connections to Cubez, electrical wiring in cubez and breaker box connections, furniture, on Site Telehandler required to unload Cubez from truck and anything not expressly included in the inclusions. Payment Terms: 50% down payment upon purchase, 25% within 1 week of delivery date (allowing time for inspection) and 25% within 30 Production lead time estimated at 4 weeks from date of P0, down payment receipt and signed product design specs. Shipping time estimated 10-12 wks. All Boss Homes LLC standard terms and conditions apply This purchase agreement is approved and made by (hereinafter "Customer") and Boss Homes LLC (hereinafter "Supplier") on the standard terms and conditions signed by the Customer. Customer Authorized Signature Montondo Trailer LLC 1800 Broadway St. Unit 4 C Buffalo, NY 14212 (716) 427-5526 BILL TO Sam Gutierrez City of Baldwin 14403 E. Pacific Avenue Baldwin Park, CA 91706 2022 Specialty Trailer 5 Station Combination Trailer 2022 Specialty Trailer 6 Station Laundry with Restrooms SHIP TO Sam Gutierrez City of Baldwin 14403 E. Pacific Avenue Baldwin Park, CA 91706 INVOICE # 1665 DATE 04/19/2022 DUE DATE 08/09/2022 TERMS 50% deposit, 50% Upon Delivery Montondo Trailer thanks you for your business SUBTOTAL 220,000.00 TAX 0.00 TOTAL 220,000.00 BALANCE DUE $220,000.00 Montondo Trailer LLC 1800 Broadway St. Unit 4 C Buffalo, NY 14212 (716) 427-5526 BILL TO Sam Gutierrez City of Baldwin 14403 E. Pacific Avenue Baldwin Park, CA 91706 2022 Specialty Trailer 5 Station Combination Trailer 2022 Specialty Trailer 6 Station Laundry with Restrooms SHIP TO Sam Gutierrez City of Baldwin 14403 E. Pacific Avenue Baldwin Park, CA 91706 INVOICE # 1675 DATE 05/11/2022 DUE DATE 05/12/2022 TERMS 50% deposit, 50% Upon Delivery 55,000.00 55,000.00 55,000.00 55,000.00 Montondo Trailer thanks you for your business SUBTOTAL 110,000.00 TAX 0.00 TOTAL 110,000.00 BALANCE DUE $110,000.00 Code Greenshine New Ener 23661 Birtcher Dr., Lake Forest, CA 92630 Office: (949)609-9636 Salesperson: Doug Suhi / Mobile: (949)267-8005 Email: dougs@streetlights-solar.com http://www.streetlights-solar.com Deliver To: City of Baldwin Park Delivery Address Line 1: Delivery Address Line 2: Delivery City: Baldwin Park Customer Zip Code: Attention: Bernardo Navarrete Delivery Method: Units Pack BR-1-290D-T5-30W-4K-350MA-A4-1-1B-H-1-150-1-180W-P20-BK- PC 5/40DIM (Brighta/Porta30W Systems with 20' Poles) Quote Number SQ -00002513A Quote Date: Apr/19/2022 Accept Date: Payment Term: NET 30 days Quote Expiry Date May/19/2022 Qty _.... Price Total Tax % 4 3,435.00 13,740.00 9.5% MOdel:BR LED Fixture Quantity: 1.0 LED Fixture Model&Distribution Type -Wattage -Color Temperature:290D-T5-30W-4K LED Driver Current:350MA Arm Type:A4 Quantity of Battery Boxes: 1.0 Battery Box -Mounting Height:1 B-H Quantity of Batteries: 1.0 Battery Type:150 Solar Panel Quantity: 1.0 Solar Panel Wattage/Type:180W Pole Type:P20 System Color:BK Operating Profile/Charge Controller:5/40DIM,Black color PORTA BASE Porta Base for 20' Brighta pole. Charge Price Shipping 2,995.00 Signature: 4 1,750.00 7,000.00 9.5% Sub Total 20,740.00 Tax Total 1,970.30 Shipping Total 2,995.00 Total 25,705.30 Warranty Information: w.streetlights-solar.com/warranties.htmi *Orders left in warehouse after 5 business days are subject to a $100 per day storage fee* ITEM NO. 12 TO: Honorable Mayor and Members of the City Council Q SpLD W o Hug aF FROM: Enrique C. Zaldivar, Chief Executive Officer PREPARED BY: Ron Garcia, Acting Director of Community Development � SAN GABRIEL DATE: June 6, 2022 OR'4TBDJAN0Pry SUBJECT: Approval of a Grant Agreement in an Amount Not -to - Exceed $25,000 to Assist Veterans and their Families with Home Rehabilitation in Partnership with Oath to Country Foundation Staff is requesting City Council's consideration to create a pilot program in partnership with Oath to Country Foundation (OTCF) that promotes home repair efforts to assist Veterans and their Families. The pilot program will utilize $25,000 from American Rescue Plan Act (ARPA) funds. RECOMMENDATION Staff recommends that the City Council: 1. Approve the Grant Agreement an amount not to exceed $25,000 from ARPA funds; and 2. Authorized the Director of Finance to appropriate funding for this program in the amount of $25,000 and make necessary budget adjustment; and 3. Authorize the Chief Executive Officer to execute an agreement approved as to form by the City Attorney with Oath to Country Foundation. FISCAL IMPACT There is no impact to the General Fund. The City will provide funding in the amount of $25,000 for this program utilizing ARPA grants from the Community Assistance programs with account # 275-40-741- 51101-17519. BACKGROUND At the June 2, 2022, City Council Meeting. The Council directed staff to create a pilot program in partnership with Oath to Country Foundation that promotes home repairs that ensure a safe healthy living environment. The program will focus on serving senior veterans, disabled veterans, widowed spouses of veterans and seniors who are having difficulty maintaining their homes/properties. The pilot program will utilize $25,000 from ARPA funds and serve up to 6 homes over a 12 month -period. Below is a list of efforts serviced for several homes by Oath to Country Foundation in the greater Los Angeles and Orange County areas: - Replace of damaged toilets - Light pest control - Landscaping maintenance including replacement with drought tolerant plants and small-scale tree replacement - Replace light bulbs with energy efficient lights Light indoor cleaning - Sweep, mop, wipe counters and windows - Large home accessory overhaul to local refuse site - Window cleaning - Pressure wash cement areas Dr. Justin R. Gracieux ITIMA, DMA is the Founder/President of Oath to Country Foundation is a registered 501 (C)(3) non-profit organization. OTCF's mission is to foster a community of connectivity and collaboration with partnerships and volunteers to educate on, advocate for, and strengthen military veterans, and first responders with mental health and to provide resources for the ones that end up homeless, and raise awareness and prevention of suicide by alleviating the hardship of veterans. LEGAL REVIEW The City Attorney reviewed and approved the staff report. ALTERNATIVES The City Council may choose not to approve this Grant Agreement. ATTACHMENTS 1. Proposed Agreement with Oath o Country Foundation GRANT AGREEMENT THIS GRANT AGREEMENT IS MADE AND ENTERED INTO BY AND BETWEEN THE CITY OF BALDWIN PARK, A GENERAL LAW CITY AND OATH TO COUNTRY FOUNDATION (OTCF). WHEREAS, the City of Baldwin Park (hereinafter "City") will fund this grant to the OATH TO COUNTRY FOUNDATION (hereinafter "OTCF") with federal ARP funds as a pilot program. WHEREAS, the OTCF provides needed and valuable services to veterans of the City of Baldwin Park and the surrounding area. WHEREAS, veteran and their families are in desperate need of home repairs including, but not limited to, roof repair/replacement, electrical repairs, plumbing repairs, outside wall repair and painting and a variety of other services to ensure a safe and healthy living environment for veterans and their families. WHEREAS, City and OTCF (hereinafter together as the "Parties") are entering into this Grant Agreement (hereinafter the "Agreement") in contemplation of the rehabilitation and repair of the homes in the City to ensure a safe and healthy living environment. WHEREAS, by way of this Agreement, the Parties intend to establish their respective rights and obligations with regard to the use of monies provided by City for the rehabilitation and repair of the Subject Property. WHEREAS, the Parties intend for this Agreement to govern the distribution and use of the Grant Funds to as great a degree as permitted by law. WHEREAS by way of this Agreement, the Parties intend to establish their respective rights and obligations with regard to the Grant Funds. PAGE I of 8 THEREFORE, in consideration of the mutual promises set forth hereafter, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: I. EFFECTIVE DATE This Agreement shall take effect upon being fully executed by the OTCF and the City and after having been approved by the City Council of Baldwin Park. II. Any and all Grant Funds must be deposited into a mutually agreed to escrow account set up by a third party escrow company. The escrow funds may only be withdrawn if agreed to in writing by both OTCF and the City of Baldwin Park prior to withdrawal of the Grant Funds. The escrow instructions must expressly state that signatures of OTCF and the City of Baldwin Park must be requested in writing to the escrow company before any withdrawal of any funds from the escrow account can take place. In addition, any checks from the escrow account must be signed by both OTCF and the City. ACKNOWLEDGEMENT OF TAX STATUS OTCF confirms that it is an organization that is currently recognized by the Internal Revenue Service (the "IRS") as a public charity under sections 501(c)(3) and/or 509(a)(1), (2), or (3) of the Internal Revenue Code (the "Code"), and OTCF will inform City immediately of any change in, or IRS proposed or actual revocation (whether or not appealed) of its tax status as described above. IV. Pursuant to the terms and conditions outlined in this Agreement, the City shall provide monies to OTCF for the rehabilitation of the Subject Property in an amount not to exceed twenty five hundred thousand dollars ($25,000.00) which shall be deposited in an escrow account that will be set up by the City of Baldwin Park. These escrow funds shall hereinafter be referred to as "Grant Funds" and shall only be expended pursuant to the terms of this Agreement. PAGE 2 of 8 1� USE OF GRANT FUNDS The Grant Funds may be used only for the rehabilitation and repair and security of veteran owned homes in the City of Baldwin Park. The Grant Funds must be used for the repair, rehabilitation and security of the veteran owned homes to ensure a safe and healthy living environment and may not be expended for any other purposes. While City understands that the OTCF may participate in any activities it so desires, OTCF may not use any Grant Funds to lobby or otherwise attempt to influence legislation, to influence the outcome of any public election, to carry on any voter registration drive, or to engage in any act which is not actual repair, rehabilitation or security of designated veteran owned homes. VI. All Grant Funds must be used within three hundred and sixty (360) days of the Effective Date of this Agreement. However, an extension may be granted to OTCF for "good cause" showing at the sole discretion of the City of Baldwin Park. Any extension must be in writing and must be signed by the Chief Executive Officer and/or the Mayor of the City of Baldwin Park. Any extension of time will be granted based upon the same terms and conditions contained herein without further recital in the extension writing. on INDEMNITY BY OTCF TO THE CITY OF BALDWIN PARK To the extent permittable by law, the OTCF will indemnify, defend and hold harmless the City of Baldwin Park, its officer, councilmembers, attorneys, employees, representatives and agents from any claim, action or lawsuit made for any reason by anyone regarding to the use of Grant Funds by OTCF. This includes, but is not limited to, any claims or actions or lawsuits brought by contractors, subcontractors, third party beneficiaries, or any party not a signator to this agreement. VIII. SCOPE OF WORK AND ESTIMATED COST Prior to the use of any Grant Funds, OTCF will provide in writing to the City a full scope of the proposed work to be performed and the estimated cost of the rehabilitation work. PAGE 3 of 8 rW SEMI-ANNUAL REPORT TO THE CITY OTCF will provide to the City a Semi -Annual Report and yearly Audited Financial Statements for each year that the funds are used. 0 IIONI 111101/_ 111[00IMI'MY1IW.111/113Y1 Upon request by the City, OTCF shall promptly provide any additional information necessary for the City to evaluate the use of the Grant Funds including, but not limited to, permits and tax documents. Furthermore, OTCF shall allow the City and a City representatives to have reasonable access during regular business hours to files, records, accounts or personnel that are associated with the keeping and the expenditure of the Grant Funds, for the purpose of making such financial reviews, verifications or evaluations as may be deemed necessary in the sole discretion of the City. COMPLIANCE WITH LOCAL STATE AND/OR FEDERAL REGULATIONS The OTCF agrees to perform all work and acquire all permits with a state licensed contractor(s). OTCF agrees that all work performed shall be in compliance with the Baldwin Park Municipal Code, the laws of the State of California and all applicable federal laws. XII. PAYMENT OF SCROW FEES Any and all escrow fees shall be paid out of the Grant Funds. The City is not responsible for the payment of any fees, including escrow fees. ".M EXCESS FUNDS Upon request by the City, OTCF shall return within 7 business days of the end of the term of this Agreement any and all unexpended Grant Funds remaining at the end of the term of this Agreement. PAGE 4 of 8 ANY DEFAULT BY ALAL OTCF accepts responsibility for complying with this Agreement's terms and conditions and will exercise full control over the Grant Funds and the expenditure of the Grant Funds, except as expressly stated herein. In the event of a breach of the terms or conditions of this Agreement or a default of the terms of this Agreement, the City may request that OTCF return any or all of the Grant Funds immediately. XV. INTENTION OF THE PARTIES The Parties agree to be bound strictly by the terms set forth in this Agreement at all times, regardless of how their circumstances may change over time. XVI. DUTY OF GOOD FAITH BY THE PARTIES The Parties agree to act in good faith and to deal fairly towards the other at all times and in all aspects of this Agreement, in accordance with the terms and conditions created between the Parties by this Agreement. XVII. Ely 7 71111 [I]►`/II 0 Diu t 111115171111K lU101011I74 111101 The Parties agree to provide and execute any further documentation that may be necessary to give full force and effect to the provisions of this Agreement. XVIII. THE HEADINGS IN THIS AGREEMENT Headings are inserted for the convenience of the Parties only and will not have any bearing on the interpretation or meaning of this Agreement. PAGE 5 of 8 RM. BINDING EFFECT OF THIS AGREEMENT The covenants and obligations set forth in this Agreement shall be binding on and inure to the benefit of the heirs, executors, successors, legal representatives, and administrators, of each party to this Agreement. XX. THE GOVERNING LAW OF THIS AGREEMENT This Agreement shall be governed, construed, enforced, and interpreted by, though, and under, the laws of the State of California without regard to the present or future locations of each party's residence. THE SEVERABILITY OF THIS AGREEMENT If a court of competent jurisdiction finds any provision of this Agreement to be unenforceable, it is the desire of both parties that any modifications made to these provisions by a court of competent jurisdiction be made only to the extent necessary to ensure that the provisions are enforceable, as determined by the reasonable judgment of the court. Should any provisions in this agreement be invalid or unenforceable, those provisions shall have no bearing on the remaining provisions of the agreement. All other provisions will be valid and fully enforceable. Further, any partially unenforceable provisions will be enforced to the greatest extent possible. XXII. INTEGRATION OF THIS AGREEMENT This Agreement sets forth the entire agreement between the parties with regard to the subject matter hereof. There are no other agreements, covenants, representations, warranties, expressed or implied, oral or written, in relation to the division of the party's assets, liabilities, and property other than the agreements set forth herein. All prior agreements, representations, covenants, and warranties, with respect to the subject matter hereof, are waived, merged, and superseded hereby. This is an integrated agreement. Both parties contributed in the drafting of this Agreement. PAGE 6 of 8 TERMINATION OR AMENDMENT OF THIS AGREEMENT This Agreement may only be terminated or amended if the termination or amendment is documented in writing and signed by both parties. Any purported termination or amendment of this Agreement shall be voluntarily made, and each party shall be entitled to a fair, reasonable, and full disclosure of the property or financial obligations of the other party, unless waived, and a reasonable time to seek independent counsel to review any documents and disclosures. This Agreement can only be terminated for a breach or default of this Agreement or by mutual agreement. 0,14 ►�I OTCF agrees that it will secure a signed Consent Form, to be provided by the City, to each veteran homeowner who agrees to have work performed by OTCF on their home and provide such signed Consent Form before any work is to begin at any home. om The Parties agree that on the day of service, any change orders may be done for minor repairs, not in original scope of work, which are related to the safe and healthy living environment of the home. THE PARTIES HAVE READ AND UNDERSTOOD THE FOREGOING TERMS AND AGREE TO THEM AS OF THE EFFECTIVE DATE OF THE AGREEMENT. IF MORE THEN ONE PARTY SIGNS BELOW, EACH AGREES TO BE LIABLE, JOINTLY AND SEVERALLY, FOR ALL OBLIGATIONS UNDER THIS AGREEMENT. BOTH PARTIES SHALL RECEIVE A FULL EXECUTED DUPLICATE OF THIS AGREEMENT. The foregoing is agreed to by: Date: , 2022 CITY OF BALDWIN PARK Emmanuel J. Estrada, Mayor C Enrique Zaldivar, Chief Executive Officer in PAGE 7 of 8 Marlen Garcia, City Clerk Robert Nacionales Tafoya, City Attorney Date: , 2022 OATH TO COUNTRY FOUNDATION PAGE 8 of 8 ITEM NO. 13 � 1110 TO: Honorable Mayor and Members of the City Council o`� ti FROM: Enrique C. Zaldivar, Chief Executive Officer �vt T"BY: Lourdes Morales, Chief Deputy City Clerk SAN GA' RMEI vAL„BEY .h DATE: June 15, 2022 JA"3�� SUBJECT: Approval of Resolution No. 2022-032 Ordering the Submission to the Qualified Electors of the City of Baldwin Park of a Certain Measure Relating to the Cannabis Retail Sale, Regulation and Taxation at the General Municipal Election to be held on Tuesday, November 8, 2022, as Called by Resolution No. 2022- 025 SUMMARY This report requests the City Council receive and file the report produced by the City Attorney in accordance with Election Code Section 9212 and submit the qualified measure relating to the retail sale, regulation, and taxation of cannabis to the electors of the City of Baldwin Park. RECOMMENDATION Staff recommends that the City Council: 1. Receive and file the report produced by the City Attorney in accordance with Election Code Section 9212; and 2. Adopt Resolution No. 2022-032 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, Ordering the Submission of the Qualified Electors of the City of a Certain Measure Relating to the Cannabis Retail Sale, Regulation and Taxation at the General Municipal Election to be held on Tuesday, November 8, 2022, as called by Resolution No. 2022-025". FISCAL IMPACT The estimated cost to conduct the election is $163,488. The estimated cost has been submitted to Finance in an amount not to exceed $200,000 under account #100-10-120-5110-11535 include in the FY 2022-23 budget. If additional funds are needed, staff will submit a budget amendment accordingly. BACKGROUND The initiative petition entitled "Initiative Measure Regarding Cannabis Retail Sales Regulation and Tax" was submitted by proponents to the City Clerk's Office on April 19, 2022. The required number of signatures on the initiative petition for a regular general election to qualify was 3,496, which is ten percent (10%) of the registered voters. Based on an initial review, the petition contained 4,022 signatures. On April 28, 2022, the ROV provided the City with confirmation of 3,731 valid signatures and based on those findings, the City Clerk's Office has deemed the petition sufficient. California Elections Code Section 9215 provides that upon acceptance of the Certificate of Sufficiency, the legislative body shall, in summary, do one of the following: 1) adopt the ordinance; 2) submit it to the voters for consideration; or 3) call for a report pursuant to Section 9212 (9212 Report) of the Elections Code. At their regularly scheduled City Council Meeting of May 18, 2022, the City Council accepted the certification of sufficiency of the initiative petition entitled, "Initiative Measure Regarding Cannabis Retail Sales, Regulation and Tax” and ordered a report be submitted pursuant to Elections Code Section 9212 and directed staff present the findings of said report at the City Council meeting of June 15, 2022. Pursuant to Elections Code Sections 1405 and 9215, if an City does not want to adopt the measure as is, it must "jurisdiction's next regular election occurring not less than election", which is scheduled for November 8, 2022. LEGAL REVIEW City Attorney has reviewed the content of this report. initiative has sufficient signatures and the submit the initiative to the voters at the 88 days after the date of the order of the ALTERNATIVES The democratic process has been followed as structured by the Elections Code and there is no alternative at this time. ATTACHMENTS None RESOLUTION NO. 2022-000 A RESOLUTION OF CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE SUBMISSION TO THE QUALIFIED ELECTORS OF THE CITY OF BALDWIN PARK OF A CERTAIN MEASURE RELATING TO THE CANNABIS RETAIL SALE, REGULATION AND TAXATION AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, AS CALLED BY RESOLUTION NO. 2022-025 WHEREAS, on May 18, 2022, the City Council accepted the certification of sufficiency of the initiative petition entitled, "Initiative Measure Regarding Cannabis Retail Sales, Regulation and Tax" and requested a report pursuant to Elections Code Section 9212 be submitted withing 30 days; and WHEREAS, a General election on Tuesday, November 8, 2022, has been called by Resolution 2022-025, adopted on June 1, 2022; and WHEREAS, the City Council also desires to submit to the voter at the election a question relating to the cannabis retail sale, regulation and tax. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE AND ORADER AS FOLLOWS: Section 1. That the City Council pursuant to its right and authority, does order submitted to the voters a the General Municipal Election the following question: Section 2. That the proposed measure submitted to the voters is as attached as Exhibit A. Section 3. That the vote requirement for the measure to pass is a majority of 50%+1 of the votes cast. Section 4. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections. Section 5. that notice of the time and place of holding the election is given and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form and manner as required by law. Section 6. That the City Clerk shall certify to the passage and the adoption of this Resolution. PASSED, APPROVED, and ADOPTED this 1St day of June 2022. EMMANUEL J. ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS: CITY OF BALDWIN PARK I, MARLEN GARCIA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2022-000 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 1, 2022, and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: MARLEN GARCIA CITY CLERK ITEM NO. 14 STAFF REPORT L�ti TO: Honorable Mayor and Members of the City Council �. , H u aaF � • �FROM: Rose Tam, Director of Finance sary RAE �`0 DATE: June 15 2022 r�D j 13 � SUBJECT: A Resolution of the City Council of the City of Baldwin Park Confirming the Advisory Committee's Report and Levying the Assessment in the Baldwin Park Citywide Business Improvement District for Fiscal Year 2022-23 SUMMARY The purpose of this staff report is for City Council to approve the Business Improvement Tax (BIT) budget and set the assessment rates for FY 2022-23. The rates remain unchanged from prior year. RECOMMENDATION Staff recommends that the City Council: 1. Open the public hearing, accept public testimony; and 2. Approve the FY 2022-23 BIT budget allocation; and 3. Approve Resolution 2022-033, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CONFIRMING THE ADVISORY COMMITTEE'S REPORT AND LEVYING THE ASSESSMENT IN THE BALDWIN PARK CITYWIDE BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2022-2023. FISCAL IMPACT Upon the final adoption of the recommended FY 2022-23 BIT budget and the approval of the resolution to levy the assessment, the City will be enabled to collect and fund city community events and programs. This will result in a savings to the General Fund of approximately $216,676 depending on the collection of the BIT. BACKGROUND BIT Assessment In 1989, the City Council approved Ordinance 842 which established a City Business Improvement District (BID) that allows for an assessment (or surcharge) on each business license between 60 to 90 percent of the Business License Fees. The BIT was reduced to 50%. The full rate in Ordinance 842 was restored in 2017. The ordinance requires the Advisory Committee to recommend an annual budget; and State Law requires that a public hearing be held to adopt the resolution levying the assessment. The Ordinance indicates that the funds can be used only for the following purposes: 1) Decoration of any public place 2) Promotion of public events which are to take place in the City 3) Furnishing of music in any public place 4) The general promotion of business activities BIT Budget At the City Council Meeting of March 2, 2016, the City Council approved the designation of the Executive Team as the Business Improvement Advisory Committee. The Business Improvement Advisory Committee met on June 9, 2022, to discuss programs/projects for FY 2022-23 and the estimated cost and budget allocation. In attendance were the Chief Executive Officer, Director of Finance, Police Chief, Director of Public Works, Director of Recreation and Community Services, Director of Community Development. Listed below is the FY 2022-23 budget recommended by the Advisory Committee: City of Baldwin Park BUSINESS IMPROVEMENT TAX (FUND #230) Fiscal Year 2022-23 Proposed Budget Projected Fund Balance as of June 30, 2022 87,944 Projected Revenue from FY 2022-2023 130,200 Total Projected Available Fund Balance for FY 2022-23 $ 218,144 Projected Expenditures Cost Allocated Administration Costs for General Promotion of Business Activities and Public Events $ 30,676 Consultant Services for BP Now $ 27,000 Media Outreach (Consultant Services/Public Information Officer) $ 39,000 Downtown Street Market (Contract Services) $ 80,000 Concerts in the Park (Contract Services) $ 40,000 Total FY 2022-23 Budget $ 216,676 Projected Surplus/ (Deficit) as of June 30, 2023 $ 1,468 ALTERNATIVES The City Council may opt to fund the costs in a different manner than recommended as alternatives given above. LEGAL REVIEW The City Attorney has reviewed and approved this report. ATTACHMENTS 1. Resolution No. 2022-033 2'. Attachment "A" RESOLUTION NO. 2022-033 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK CONFIRMING THE ADVISORY COMMITTEE'S REPORT AND LEVYING THE ASSESSMENT IN THE BALDWIN PARK CITYWIDE BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2022-2023 WHEREAS, the City Council has previously ordered the formation of the Citywide Business Improvement Area (the "Area") pursuant to the terms and provisions of the Parking and Business Improvement Area Law of 1979, which has been superseded and replaced by the Parking and Business improvements Area Law of 1989, being Part 6 of Division 18 of the Streets and Highway Code of the State of California (Section 36500 et seq.) (The "Law"); and WHEREAS, the City Council has appointed an Advisory Committee for the purpose of making recommendations to the City Council on the expenditure of revenue derived from the levy of assessments, on the classification of businesses, and of the method of basis of levying the assessments pursuant to the Law; and WHEREAS, the Advisory Committee, comprised of the Baldwin Park Executive Team has made recommendations for Fiscal Year 2022-23 for which assessments are to be collected to pay the costs of improvements and activities described in ATTACHMENT "A"; and WHEREAS, The City Council did give notice of the time and place for the public hearing on the question of the levy of the proposed assessment; and WHEREAS, at this time, the City Council has heard all testimony and evidence, and is desirous of proceeding with the levy of an annual assessment for said Area. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The above recitals are all true and correct. Section 2. The City Council hereby orders the programs and activities to be carried out as set forth in the Advisory Committee's recommendations in ATTACHMENT "A" and orders the annual levy to the Area as shown and set forth and described in said Report as Resolution of Intention. Section 3. The Assessment as set forth and contained in said Report is hereby confirmed and adopted. Section 4. The adoption of this Resolution constitutes the levy of the assessment for the Fiscal Year commencing July 1, 2022 and ending June 30, 2023. Section 5. The estimates of costs, the assessments, and all other matters as set forth in the Advisory Committee's Report pursuant to the Law, are hereby approved and adopted by the City Council and hereby confirmed. Section 6. Written protests were not received from the owners of businesses in the area which will pay the assessments indicated in Ordinance No. 842. Section 7. A copy of the Advisory Committee's Report and the system of charges, including the classifications of businesses and the amount of the annual charges shall be filed in the Office of the City Clerk and open for public inspection. PASSED, APPROVED, AND ADOPTED this 15th day of June, 2022. EMMANUEL J. ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, MARLEN GARCIA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No.2022-033 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 15, 2022 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: MARLEN GARCIA CITY CLERK City of Baldwin Park CITYWIDE BUSINESS IMPROVEMENT FEES FISCAL YEAR 2022-2023 BUSINESS IMPROVEMENT ADVISORY COMMITTEE'S REPORT Method and Basis for Levy of Assessment Area assessments are based upon a percentage of the regular business license tax. The percentage differs by the Class of business and relates to the benefit each class derives from the improvements and activities in the area. The assessments are listed below: based on ordinance No. 842: Class A Business 60% * Class B Business 75% * Class C Business 90% * A full description of the types of business in each class and certain except businesses are provided in Ordinance No. 842 (Attached). No annual charge levied in accordance with this assessment shall exceed $450. City of Baldwin Park BUSINESS IMPROVEMENT TAX (FUND #230) Fiscal Year 2022-23 Proposed B Projected Fund Balance as of June 30, 2022 87,944 Projected Revenue from FY 2022-2023 130,200 Total Projected Available Fund Balance for FY 2022-23 $ 218,144 Projected Expenditures Cost Allocated Administration Costs for General Promotion of Business Activities and Public Events $ 30,676 Consultant Services for BP Now $ 27,000 Media Outreach (Consultant Services/Public Information Officer) $ 39,000 Downtown Street Market (Contract Services) $ 80,000 Concerts in the Park (Contract Services) $ 40,000 Total FY 2022-23 Budget $ 216,676 Projected Surplus/ (Deficit) as of June 30, 2023 $ 1,468 ATTACHMENT "A" ITEM NO. 15 /,ter Nug aF � TO: Honorable Mayor/ Chair and Members of the City Council for the 4K City City of Baldwin Park, Financing Authority, Municipal Financing • . saN GABR�EL�' Authority, Housing Authority, and Successor Agency �a'1 FROM: Enrique C. Zaldivar, Chief Executive Officer Rose Tam, Director of Finance DATE: June 15, 2022 SUBJECT: Adoption of the Budget for Fiscal Year 2022-23 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency SUMMARY The Mayor and City Council are required to adopt a budget annually for each fiscal year for the City. In addition, they must also adopt budgets for the Financing Authority, Municipal Financing Authority, Housing Authority, and the Successor Agency to the Dissolved Community Development Commission, where they also sit as Board Members. Attached is the copy of the proposed budget for fiscal year 2022-23 and the Resolutions which approves the adoption of the budget. The capital improvement projects (CIP) proposed budget for fiscal year 2022-23 is not included and will be presented at a later date. RECOMMENDATION Staff recommends that the City Council concurrently open a public hearings for all its agencies, accept public testimony, and following the public hearing, approve the fiscal year 2022-23 Budget for: • City of Baldwin Park by Resolution; and • Finance Authority by Resolution; and • Municipal Financing Authority by Resolution; and • Housing Authority by Resolution; and • Successor Agency by Resolution; and FISCAL IMPACT General Fund (100 Revenues $ 34,393,225 Expenditures $ 34,315,735 Surplus $ 77,490 Other Funds - Expenditures Future Development Fund $ 195,982 Internal Service Funds $ 6,074,968 Special Revenue Funds $48,391,872 Finance Authority $ 6,770,096 Successor Agency $ 2,129,239 Housing Authority $ 6,745,731 Total Other Funds — Expenditures $70,307,888 TOTAL BUDGET (CITY-WIDE EXPENDITURES $104,62AM3 BACKGROUND The Mayor and City Council must adopt a budget each fiscal year for the City and its respective Agency and Authorities to operate. The Chief Executive Officer and Director of Finance met initially with each member of the Executive Team and their managers/supervisors/assistants to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled for the Mayor and City Council to review and consider. The emphasis for the coming budget year is "Continued Proactive Planning and Fiscal Responsibility". The City is expecting expenditures to increase at a higher rate than expected revenues. Those future rising expenditure costs include but are not limited to CalPERS related costs, general insurance costs, and COLA/CPI adjustments. Therefore, the objective of the budget presented is to maintain a healthy fund balance to meet emergency and unexpected costs and future rising costs. The City will continue to promote increased productivity, encourage efficiency in the workplace, seek new revenues, and reinvest in the community. The City-wide total proposed budget for Fiscal Year 2022-23 is $104,623,623. The projected General Fund Reserve balance at the end of the fiscal year will be $11.84 million with an increase from proposed General Fund budget projected surplus of $77,490. The General Fund revenue is expected to increase by $1.01 million from the prior year. The projected increases are mainly from the continued rising value of property tax, sales tax, property tax in lieu of VLF, franchise tax, business license fees, and transient occupancy tax. We projected $1.05 million from the cannabis safety fees to be used to fund safety, community enhancement, safety, beautifying the community including landscaping and parks. It's also used to fund the youth and community services. A small percentage is used to fund administration costs and related legal expenses. The City's General Fund proposed expenditures are $34,315,735, an increase of $1.09 million from the prior year. Public safety continues to be the priority of the City. Therefore, the majority of the increase is for the public safety budget due to the planned filling of police officer vacancies and contractual obligations. The proposed budget increase also includes hiring additional staff and operational costs to restart special events and programs to benefit the residents, businesses in Baldwin Park and the community as a whole that were previously cancelled due to the pandemic. These special events and programs include but are not limited to the 4th of July Celebration, Arbor Day Celebration, Breakfast with Santa, Halloween Fest, Job Fair, Spring Fest, Tree Lighting Ceremony, Christmas with the COPS, National Night Out, Trick or Treat with the COPS, Celebrate Baldwin Park, Pride of the Valley 5K Run, Veterans Day Ceremony. The City will continue to take a balanced and conservative approach in managing expenditures, as well as seeking other sources of revenue to maintain a healthy reserve balance for contingencies. Staff will continue to monitor appropriations and expenditures closely and will keep the Mayor and City Council apprised of any significant changes that will impact the budget. ALTERNATIVES In the event the budget is not adopted by July 1, 2022, staff is recommending that the City Council approve Continuing Appropriation Resolutions for City Council, Finance Authority, Municipal Financing Authority, Housing Authority, and Successor Agency. which will allow the City to operate with the prior fiscal year's budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new program, including new capital expenditures, until such time as a new budget is adopted by the City Council. LEGAL REVIEW This report and resolutions have been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Continuing Appropriation Resolution(s) 2. FY2022-23 Proposed Budget (Summary). The completed proposed line -item budget is available on the City's website by June 15, 2022. 3. FY2022-23 Projected Fund Balance. 4. FY2022-23 Proposed General Fund Reserve Bar Chart A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2021-22 BUDGET FOR FISCAL YEAR 2022-23 PENDING FINAL APPROVAL OF THE 2022-23 BUDGET WHEREAS, the City needs an operating budget to function financially, and WHEREAS, the City desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the City Council has a properly approved budget for fiscal year 2021 - 22. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The City adopts as a temporary measure the fiscal year 2021-22 budget as its budget for fiscal year 2022-23. Section 2. The Chief Executive Officer is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Mayor or presiding officer of the Baldwin Park City Council is hereby authorized to execute this resolution indicating its adoption by the City Council. Section 4. That this Resolution shall become effective retroactively as of July 1, 2022. Section 5. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 PASSED, APPROVED AND ADOPTED on this 15th day of June 2022. Emmanuel J. Estrada, Mayor ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, MARLEN GARCIA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 15, 2022, by the following vote: NOES: MEMBERS: ABSTAIN: MEMBERS: MARLEN GARCIA CITY CLERK Attachment 2 (Continued) City of Baldwin Park Fiscal Year 2022-2023 Proposed Budget FY 2023 FY 2023 Proposed Proposed Surplus/ Fund Fund Description Revenues Expenditures (Deficit) General Fund: 1.00 General Fund* 200 Future Development Fund** Subtotal - General Fund Internal Services Funds: 401 Information and Support Services 402 Fleet Services 403 Internal Insurance Subtotal - Internal Services Funds Special (Restricted) Funds: 205 Federal Asset Forfeiture 208 Law Enforcement Development Impact 220 Community Development Block Grant 221 H.O.M.E. (Home Investment Partnership Program) 222 CAL Home 230 AB 1693 Business Improvement Fees 231 Air Quality Management 234 Park Fees (Quimby Act) 235 General Plan Fees 236 Public Art Fees 237 Cannabis Mitigation Fee 240 Gasoline Tax 241 Surface Transportation Program 243 Bicycle and Pedestrian Safety 244 Proposition A 245 Proposition C 246 AB939 Integrated Waste Management 247 Oil Recycling Grant 249 Storm Drains NPDS 250 Assessment District 251 Street Lighting and Landscape 252 Parks Maintenance Assessment District 253 Proposition A - Parks 254 Measure R Local Return 255 Measure M 256 SBI Road Repair & Accountability 257 Traffic Mitigation Fees 258 Measure W 260 Summer Lunch Program 270 Grants Fund 271 Police Grants Fund 275 American Rescue Plan Act 280 Cooperative Agreements Contributions 450 BPROUD Utility District Subtotal Special Funds TOTAL GENERAL, INTERNAL SERV., & SPECIAL FUNDS: 34,393,225 34,315,735 77,490 52,360 195,982 (143,622) 34,445,585 34,511,717 (66,132) 1,087,727 1,085,727 2,000 1,014,669 1,012,469 2,200 4,006,469 3,976,772 29,698 6,108,866 6,074,968 33,898 0 57,043 (57,043) 20,600 0 20,600 1,354,662 1,316,470 38,192 3,042,073 3,001,333 40,740 100 0 100 130,200 216,676 (86,476) 188,000 132,548 55,452 190,000 981,961 (791,961) 160,000 354,338 (194,338) 61,500 343,978 (282,478) 1,400,000 1,073,811 326,189 2,193,573 2,021,209 172,364 999,452 0 999,452 71,490 175,923 (104,433) 2,120,970 2,067,647 53,323 1,539,658 2,013,398 (473,740) 337,000 407,069 (70,069) 10,000 22,751 (12,751) 59,116 95,100 (35,984) 12,630 0 12,630 1,804,330 2,247,039 (442,709) 991,601 991,601 0 154,080 154,079 0 1,155,979 1,025,478 130,501 3,053,354 3,482,785 (429,431) 1,733,913 475,120 1,258,793 12,600 0 12,600 9,233,530 1,678,530 7,555,000 30,991 30,991 (0) 2,491,010 15,436,335 (12,945,324) 71,200 134,042 (62,842) 11,240 8,404,618 (8,393,378) 400,000 0 400,000 0 50,000 (50,000) 35,034,852 48,391,872 (13,357,020) Attachment 3 75,589,302 88,978,557 (1.3,389,255) City of Baldwin Park Fiscal Year 2022-2023 Proposed Budget FY 2023 FY 2023 Proposed Proposed Surplus/ Fund Fund Description Revenues Expenditures (Deficit) Financing Authority Funds: 610 COP Lease Payment 651 Pension Obligation Bond 2019 660 Measure M Rev Bond Subtotal Financing Authority Funds Successor Agency Funds: Capital Projects 806 Sierra Vista Capital Project Subtotal Capital Projects Debt Service 838 BP Merged 2017 Refinance Subtotal Debt Service Low/Mod Housing 890 Low/Mod Income Housing Subtotal Low/Mod Housing TOTAL SUCCESSOR AGENCY FUNDS: Housing Authority: 901 Housing Voucher Choice 902 Housing Authority American Rescue Plan Act 905 Public Housing 910 CIAP Subtotal Housing Authority Funds COMBINED GRAND TOTAL - ALL FUNDS * The Projected General Fund Reserve Balance at June 30, 2023 is 589,445 589,445 (0) 3,844,787 3,844,787 (0) 589,669 2,335,864 (1,746,195) 5,023,901 6,770,096 (1,746,195) 95,949 95,949 (0) 95,949 95,949 (0) 1,083,915 1,070,460 13,455 1,083,915 1,070,460 13,455 272,399 962,830 (690,431) 272,399 962,830 (690,431) 1,452,263 2,129,239 (676,977) 6,797,231 6,621,032 176,199 0 2,026 (2,026) 98,075 91,848 6,227 30,825 30,825 0 6,926,131 6,745,731 180,400 88,991,597 104,623,623 (15,632,026) $ 11,839,077 ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 3 (Continued) City of Baldwin Park Fiscal Year 2022-2023 Projected Fund Balance Fund Fund Description Revised Projected Fund Balance 0613012022 2023 Proposed Revenues 2023 Proposed Transfers In 2023 Proposed Expenditures 2023 Proposed Transfers Out Projected Fund Balance 0613012023 General Fund: 100 General Fund* 28,903,820 33,674,600 718,625 33,726,290 589,445 28,981,310 200 Future Development Fund** 5,402,238 52,360 0 195,982 0 5,258,616 210 Community Enhancement Fund** 664,663 0 0 0 0 664,663 Subtotal - General Fund $ 34,970,722 $ 33,726,960 $ 718,625 $ 33,922,272 $ 589,445 $ 34,904,590 Internal Services Funds: 401 Information and Support Services 218,412 1,087,727 0 1,085,727 0 220,412 402 Fleet Services 664,282 1,014,669 0 1,012,469 0 666,482 403 Internal Insurance (7,895,901) 4,006,469 0 3,976,772 0 (7,866,203) 404 Capital Equipment 12,370 0 0 0 0 12,370 Subtotal - Internal Services Funds $ (7,000,837) $ 6,108,866 $ $ 6,074,968 $ $ (6,966,940) Special (Restricted) Funds: 205 Federal Asset Forfeiture 152,498 0 0 57,043 0 95,455 206 State Asset Forfeiture 55,236 0 0 0 0 55,236 207 Local Law Enforcement Block Grant 15,259 0 0 0 0 15,259 208 Law Enforcement Development Impact 91,816 20,600 0 0 0 112,416 209 AB74 Public Safety Enhancement 150,151 0 0 0 0 150,151 220 Community Development Block Grant (398,220) 1,354,662 0 1,316,470 0 (360,028) 221 H.O.M.E. (Home Investment Partnership Program) 1,284,371 3,042,073 0 3,001,333 0 1,325,110 222 CAL Home 68,107 100 0 0 0 68,207 230 AB1693 Business Improvement Fees 87,944 130,200 0 216,676 0 1,468 231 Air Quality Management 219,667 188,000 0 132,548 0 275,120 232 Residential Development Fee 4 0 0 0 0 4 233 Economic Development Grant 541 0 0 0 0 541 234 Park Fees (Quimby Act) 1,196,837 190,000 0 981,961 0 404,876 235 General Plan Fees 556,115 160,000 0 354,338 0 361,777 236 Public Art Fees 418,569 61,500 0 343,978 0 136,091 237 Cannabis Mitigation Fee 1,403,750 1,400,000 0 23,811 1,050,000 1,729,939 240 Gasoline Tax 31,790 2,193,573 0 2,021,209 0 204,154 241 Surface Transportation Program (73,439) 999,452 0 0 0 926,013 243 Bicycle and Pedestrian Safety (3,992) 71,490 0 175,923 0 (108,425) 244 Proposition A (175,751) 2,120,970 0 2,067,647 0 (122,428) 245 Proposition C 727,042 1,539,658 0 2,013,398 0 253,301 246 AB939 Integrated Waste Management 12,907 337,000 0 407,069 0 (57,162) 247 Oil Recycling Grant 22,766 10,000 0 22,751 0 10,014 249 Storm Drains NPDS 13,412 59,116 0 95,100 0 (22,572) 250 Assessment District 407,143 12,630 0 0 0 419,773 251 Street Lighting and Landscape 148,483 1,787,330 17,000 2,247,039 0 (294,226) 252 Parks Maintenance Assessment District 86,995 862,236 129,365 991,601 0 86,995 253 Proposition A - Parks 8 60 154,020 154,079 0 8 254 Measure R Local Return 361,035 1,155,979 0 1,025,478 0 491,536 255 Measure M 1,685,273 1,307,159 1,746,195 2,893,116 589,669 1,255,842 256 SBI Road Repair & Accountability 493,520 1,733,913 0 475,120 0 1,752,313 257 Traffic Mitigation Fees (18,457) 12,600 0 0 0 (5,857) 258 Measure W 369,243 9,233,530 0 1,678,530 0 7,924,243 259 Measure H (157,828) 0 0 0 0 (157,828) 260 Summer Lunch Program (2,408) 0 30,991 30,991 0 (2,408) 270 Grants Fund 15,507,783 2,491,010 0 15,436,335 0 2,562,459 271 Police Grants Fund 71,260 71,200 0 134,042 0 8,418 275 American Rescue Plan Act 16,392,664 11,240 0 8,404,618 0 7,999,286 278 Measure W Grant 1,161,939 0 0 0 0 1,161,939 280 Cooperative Agreements Contributions (399,383) 400,000 0 0 0 617 Attachment 4 COMBINED GRAND TOTAL - ALL FUNDS $ 85,850,506 $ 84,889,514 $ 4,102,083 $ 100,521,540 $ 4,102,083 $ 70,218,479 * The Projected General Fund Reserve Balance at June 30, 2023 is: $ 11,839,077 ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 4 (Continued) Projected 2023 2023 2023 2023 Projected Fund Balance Proposed Proposed Proposed Proposed Fund Balance Fund Fund Description 0613012022 Revenues Transfers In Expenditures Transfers Out 06/30/2023 Special (Restricted) Funds Continued: 301 Building Reserve 9,959 0 0 0 0 9,959 450 BPROUD Utility District 273,300 0 0 50,000 0 223,300 Subtotal Special Funds $ 42,247,906 $ 32,957,282 $ 2,077,570 $ 46,752,203 $ 1,639,669 $ 28,890,886 TOTAL GENERAL, INTERNAL SRV & SPECIAL FUNDS: $ 70,217,791 $ 72,793,107 $ 2,796,195 $ 86,749,443 $ 2,229,114 $ 56,828,536 Financing Authority Funds: 601 Debt Service 503,162 0 0 0 0 503,162 610 COP Lease Payment (70,882) 0 589,445 589,445 0 (70,882) 625 Gas Tax Debt Service 7 0 0 0 0 7 635 BPFA/PM 2003 Tax Alloc 32,715 0 0 0 0 32,715 637 BPFA/CBD 1990 Refunding Loan 143 0 0 0 0 143 650 Pension Obligation Bond 26,035 0 0 0 0 26,035 651 Pension Obligation Bond 2019 254 3,844,787 0 3,844,787 0 254 660 Measure M Rev Bond 6,633,579 0 589,669 589,669 1,746,195 4,887,385 Subtotal Financing Authority Funds $ 7,125,013 $ 3,844,787 $ 1,179,114 $ 5,023,901 $ 1,746,195 $ 5,378,818 Successor Agency Funds: Capital Projects 806 Sierra Vista Capital Project 1,848,653 0 95,949 95,949 0 1,848,653 Subtotal Capital Projects $ 1,848,652 $ $ 95,949 $ 95,949 $ $ 1,848,651 Debt Service 836 Sierra Vista Debt Service 9,640 0 0 0 0 9,640 838 BP Merged 2000 Refinance (474,844) 1,083,915 0 974,511 95,949 (461,389) Subtotal Debt Service $ (465,205) $ 1,083,915 $ $ 974,511 $ 95,949 $ (451,750) Low/Mod Housing 890 Low/Mod Income Housing $ 6,173,756 $ 272,399 $ - $ 962,830 $ - $ 5,483,324 Subtotal Low/Mod Housing 6,173,756 272,399 0 962,830 0 5,483,324 TOTAL SUCCESSOR AGENCY FUNDS: $ 7,557,203 $ 1,356,314 $ 95,949 $ 2,033,290 $ 95,949 $ 6,880,226 Housing Authority 901 Housing Voucher Choice 116,283 6,797,231 0 6,621,032 0 292,482 902 Housing Authority American Rescue Plan Act 387,658 0 0 2,026 0 385,632 905 Public Housing 446,558 67,250 30,825 91,848 0 452,785 910 CTAP 0 30,825 0 0 30,825 0 Subtotal Housing Authority Funds $ 950,499 $ 6,895,306 $ 30,825 $ 6,714,906 $ 30,825 $ 1,130,899 COMBINED GRAND TOTAL - ALL FUNDS $ 85,850,506 $ 84,889,514 $ 4,102,083 $ 100,521,540 $ 4,102,083 $ 70,218,479 * The Projected General Fund Reserve Balance at June 30, 2023 is: $ 11,839,077 ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 4 (Continued) $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 General Fund Reserve Bar Chart - Fiscal Year 2022-23 Proposed 2014 2015 2016 2017 2018 2019 2020 2021 2022 Projected 2023 Proposed Unaudited Note: This table does not include the Future Development Fund or Community Enhancement Fund. Attachment 5 ITEM NO. SA -1 STAFF REPORT TO: Honorable Chair and Board Members of the Successor Agency HUOF,.;.�ti,,. to the Dissolved Community Development Commission of the saN GA'BRIgL,'0 City of Baldwin Park 0 FROM: Rose Tam, Director of Finance DATE: June 15, 2022 SUBJECT: Treasurer's Report — April 2022 SUMMARY Attached is the Treasurer's Report for the month of April 2022. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for April 2022. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT 413012022 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of Catifomla Local Agency Investment Fund (LAIF) 31,646,527.85 Cash with Bank of the West City Checking (General) 26,636,643.09 Money Market Pius 42,806.68 CilyIncludIng General Fund S: all other Special Revenue Funds 0.623% Varies Varies $ 24,914,246.64 $ 24,914,245.54 $ 24,914,245.64 $ 24,914,245.64 Housing Authority 0.623% Varies Varies 14,134.43 14,134.43 14,134.43 14,134.43 24,928,379.97 24,928,379.97 24,928,379.97 24,928,379.97 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (Trost/Debt Service Fund) Varies Varies Varies 6,716,147.06 6,718,147.06 6,718,147.06 6,718,147.06 Fiscal Agent Funds - Successor Agency (TnrsUDebt Service Fund) Varies Varies Varies 0.82 0.82 0.82 0.82 6,718,147.88 6,718,147.88 6,718,147.86 6,718,147.88 $ 31,646,627.86 $ 31,646,627.86 $ 31,646,627.66 $ 31,046,627.85 Total Investments $ 31,646,527.85 Cash with Bank of the West City Checking (General) 26,636,643.09 Money Market Pius 42,806.68 City Mlsceiianeous Cash (WIC, PIR) 644,709.86 Successor Agency 1,182,651.65 Housing Authority 920,713.52 Financing Authority 11,700.00 Total Cash with Bank of the West 28,338,624.69 Investment Brokerage Capital Reserves (Dlvdend Option Cash) 267,723.12 Total Cash and Investments $ 60,242,876.66 In accordance with AB X126,the Community Development Commission Is dissolved effective January 31, 2612. The successor agency name Is "The City of Baldwin Parkas Successor Agency to the Community Development Commission of the City of Baldwin Park There was no Investment maturity/purchase transactions made for the month of April 2022 and several depositslwithdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are In compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Directoi- of Finance R ITEM NO. SA -2 /,ter Nug aF � TO: Honorable Mayor/ Chair and Members of the City Council for the 4K City City of Baldwin Park, Financing Authority, Municipal Financing • . saN GABR�EL�' Authority, Housing Authority, and Successor Agency �a'1 FROM: Enrique C. Zaldivar, Chief Executive Officer Rose Tam, Director of Finance DATE: June 15, 2022 SUBJECT: Adoption of the Budget for Fiscal Year 2022-23 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency SUMMARY The Mayor and City Council are required to adopt a budget annually for each fiscal year for the City. In addition, they must also adopt budgets for the Financing Authority, Municipal Financing Authority, Housing Authority, and the Successor Agency to the Dissolved Community Development Commission, where they also sit as Board Members. Attached is the copy of the proposed budget for fiscal year 2022-23 and the Resolutions which approves the adoption of the budget. The capital improvement projects (CIP) proposed budget for fiscal year 2022-23 is not included and will be presented at a later date. RECOMMENDATION Staff recommends that the City Council concurrently open public hearings for all its agencies, accept public testimony, and following the public hearing, approve the fiscal year 2022-23 Budget for: • City of Baldwin Park by Resolution 2022-034; and • Finance Authority by Resolution2022-001; and • Municipal Financing Authority by Resolution 2022-001; and • Housing Authority by Resolution 2022-003; and • Successor Agency by Resolution 2022-001. FISCAL IMPACT General Fund (100) Revenues $ 34,393,225 Expenditures $ 34,315,735 Surplus $ 77,490 Other Funds - Expenditures Future Development Fund $ 195,982 Internal Service Funds $ 6,074,968 Special Revenue Funds $48,391,872 Finance Authority $ 6,770,096 Successor Agency $ 2,129,239 Housing Authority $ 6,745,731 Total Other Funds — Expenditures $70,307,888 TOTAL BUDGET (CITY-WIDE EXPENDITURES $104,62AM3 BACKGROUND The Mayor and City Council must adopt a budget each fiscal year for the City and its respective Agency and Authorities to operate. The Chief Executive Officer and Director of Finance met initially with each member of the Executive Team and their managers/supervisors/assistants to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled for the Mayor and City Council to review and consider. The emphasis for the coming budget year is "Continued Proactive Planning and Fiscal Responsibility". The City is expecting expenditures to increase at a higher rate than expected revenues. Those future rising expenditure costs include but are not limited to CalPERS related costs, general insurance costs, and COLA/CPI adjustments. Therefore, the objective of the budget presented is to maintain a healthy fund balance to meet emergency and unexpected costs and future rising costs. The City will continue to promote increased productivity, encourage efficiency in the workplace, seek new revenues, and reinvest in the community. The City-wide total proposed budget for Fiscal Year 2022-23 is $104,623,623. The projected General Fund Reserve balance at the end of the fiscal year will be $11.84 million with an increase from proposed General Fund budget projected surplus of $77,490. The General Fund revenue is expected to increase by $1.01 million from the prior year. The projected increases are mainly from the continued rising value of property tax, sales tax, property tax in lieu of VLF, franchise tax, business license fees, and transient occupancy tax. We projected $1.05 million from the cannabis safety fees to be used to fund safety, community enhancement, safety, beautifying the community including landscaping and parks. It's also used to fund the youth and community services. A small percentage is used to fund administration costs and related legal expenses. The City's General Fund proposed expenditures are $34,315,735, an increase of $1.09 million from the prior year. Public safety continues to be the priority of the City. Therefore, the majority of the increase is for the public safety budget due to the planned filling of police officer vacancies and contractual obligations. The proposed budget increase also includes hiring additional staff and operational costs to restart special events and programs to benefit the residents, businesses in Baldwin Park and the community as a whole that were previously cancelled due to the pandemic. These special events and programs include but are not limited to the 4th of July Celebration, Arbor Day Celebration, Breakfast with Santa, Halloween Fest, Job Fair, Spring Fest, Tree Lighting Ceremony, Christmas with the COPS, National Night Out, Trick or Treat with the COPS, Celebrate Baldwin Park, Pride of the Valley 5K Run, Veterans Day Ceremony. The City will continue to take a balanced and conservative approach in managing expenditures, as well as seeking other sources of revenue to maintain a healthy reserve balance for contingencies. Staff will continue to monitor appropriations and expenditures closely and will keep the Mayor and City Council apprised of any significant changes that will impact the budget. ALTERNATIVES In the event the budget is not adopted by July 1, 2022, staff is recommending that the City Council approve Continuing Appropriation Resolutions for City Council, Finance Authority, Municipal Financing Authority, Housing Authority, and Successor Agency. which will allow the City to operate with the prior fiscal year's budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new program, including new capital expenditures, until such time as a new budget is adopted by the City Council. LEGAL REVIEW This report and resolutions have been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Resolution No. 2022-034 2. Continuing Appropriation Resolution(s) 3. FY2022-23 Proposed Budget (Summary). The completed proposed line -item budget is available on the City's website by June 15, 2022. 4. FY2022-23 Projected Fund Balance. 5. FY2022-23 Proposed General Fund Reserve Bar Chart A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING ITalTe7I'LLolpDIn���rZ�y�c? THE SUCCESSOR AGENCY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY AS RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Successor Agency of the City of Baldwin Park for the fiscal year commencing July 1, 2022 and ending June 30, 2023, is hereby adopted as prepared and submitted by the Executive Director of the Successor Agency and as modified by the Agency Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the Authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C)Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Agency Board approval is required. (D)All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. Attachment 1 (Continued) (E)Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Agency Board by a majority vote of a quorum of the Agency Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Agency Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2022. SECTION 6. That the Secretary shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 15th day of June 2022. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, MARLEN GARCIA, Secretary of the Successor Agency of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. SA was duly and regularly approved and adopted by the Members of the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on June 15, 2022, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: MARLEN GARCIA SECRETARY Attachment 1 (Continued) A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2021-22 BUDGET FOR FISCAL YEAR 2022-23 PENDING FINAL APPROVAL OF THE 2022-23 BUDGET WHEREAS, the Successor Agency needs an operating budget to function financially, and WHEREAS, the Successor Agency desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Successor Agency has a properly approved budget for fiscal year 2021-22. NOW, THEREFORE THE SUCCESSOR AGENCY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The Successor Agency adopts as a temporary measure the fiscal year 2021-22 budget as its budget for fiscal year 2022-23. Section 2. The Successor Agency Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Successor Agency is hereby authorized to execute this resolution indicating its adoption by the Successor Agency. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 15th day of June 2022. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, MARLEN GARCIA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. SA was duly and regularly approved and adopted by the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on June 15, 2022, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: I_1c��IF_11,011111111111:4 ►TA181 MARLEN GARCIA CITY CLERK Attachment 2 (Continued) City of Baldwin Park Fiscal Year 2022-2023 Proposed Budget FY 2023 FY 2023 Proposed Proposed Surplus/ Fund Fund Description Revenues Expenditures (Deficit) General Fund: 1.00 General Fund* 200 Future Development Fund** Subtotal - General Fund Internal Services Funds: 401 Information and Support Services 402 Fleet Services 403 Internal Insurance Subtotal - Internal Services Funds Special (Restricted) Funds: 205 Federal Asset Forfeiture 208 Law Enforcement Development Impact 220 Community Development Block Grant 221 H.O.M.E. (Home Investment Partnership Program) 222 CAL Home 230 AB 1693 Business Improvement Fees 231 Air Quality Management 234 Park Fees (Quimby Act) 235 General Plan Fees 236 Public Art Fees 237 Cannabis Mitigation Fee 240 Gasoline Tax 241 Surface Transportation Program 243 Bicycle and Pedestrian Safety 244 Proposition A 245 Proposition C 246 AB939 Integrated Waste Management 247 Oil Recycling Grant 249 Storm Drains NPDS 250 Assessment District 251 Street Lighting and Landscape 252 Parks Maintenance Assessment District 253 Proposition A - Parks 254 Measure R Local Return 255 Measure M 256 SBI Road Repair & Accountability 257 Traffic Mitigation Fees 258 Measure W 260 Summer Lunch Program 270 Grants Fund 271 Police Grants Fund 275 American Rescue Plan Act 280 Cooperative Agreements Contributions 450 BPROUD Utility District Subtotal Special Funds TOTAL GENERAL, INTERNAL SERV., & SPECIAL FUNDS: 34,393,225 34,315,735 77,490 52,360 195,982 (143,622) 34,445,585 34,511,717 (66,132) 1,087,727 1,085,727 2,000 1,014,669 1,012,469 2,200 4,006,469 3,976,772 29,698 6,108,866 6,074,968 33,898 0 57,043 (57,043) 20,600 0 20,600 1,354,662 1,316,470 38,192 3,042,073 3,001,333 40,740 100 0 100 130,200 216,676 (86,476) 188,000 132,548 55,452 190,000 981,961 (791,961) 160,000 354,338 (194,338) 61,500 343,978 (282,478) 1,400,000 1,073,811 326,189 2,193,573 2,021,209 172,364 999,452 0 999,452 71,490 175,923 (104,433) 2,120,970 2,067,647 53,323 1,539,658 2,013,398 (473,740) 337,000 407,069 (70,069) 10,000 22,751 (12,751) 59,116 95,100 (35,984) 12,630 0 12,630 1,804,330 2,247,039 (442,709) 991,601 991,601 0 154,080 154,079 0 1,155,979 1,025,478 130,501 3,053,354 3,482,785 (429,431) 1,733,913 475,120 1,258,793 12,600 0 12,600 9,233,530 1,678,530 7,555,000 30,991 30,991 (0) 2,491,010 15,436,335 (12,945,324) 71,200 134,042 (62,842) 11,240 8,404,618 (8,393,378) 400,000 0 400,000 0 50,000 (50,000) 35,034,852 48,391,872 (13,357,020) Attachment 3 75,589,302 88,978,557 (1.3,389,255) City of Baldwin Park Fiscal Year 2022-2023 Proposed Budget FY 2023 FY 2023 Proposed Proposed Surplus/ Fund Fund Description Revenues Expenditures (Deficit) Financing Authority Funds: 610 COP Lease Payment 651 Pension Obligation Bond 2019 660 Measure M Rev Bond Subtotal Financing Authority Funds Successor Agency Funds: Capital Projects 806 Sierra Vista Capital Project Subtotal Capital Projects Debt Service 838 BP Merged 2017 Refinance Subtotal Debt Service Low/Mod Housing 890 Low/Mod Income Housing Subtotal Low/Mod Housing TOTAL SUCCESSOR AGENCY FUNDS: Housing Authority: 901 Housing Voucher Choice 902 Housing Authority American Rescue Plan Act 905 Public Housing 910 CIAP Subtotal Housing Authority Funds COMBINED GRAND TOTAL - ALL FUNDS * The Projected General Fund Reserve Balance at June 30, 2023 is 589,445 589,445 (0) 3,844,787 3,844,787 (0) 589,669 2,335,864 (1,746,195) 5,023,901 6,770,096 (1,746,195) 95,949 95,949 (0) 95,949 95,949 (0) 1,083,915 1,070,460 13,455 1,083,915 1,070,460 13,455 272,399 962,830 (690,431) 272,399 962,830 (690,431) 1,452,263 2,129,239 (676,977) 6,797,231 6,621,032 176,199 0 2,026 (2,026) 98,075 91,848 6,227 30,825 30,825 0 6,926,131 6,745,731 180,400 88,991,597 104,623,623 (15,632,026) $ 11,839,077 ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 3 (Continued) City of Baldwin Park Fiscal Year 2022-2023 Projected Fund Balance Fund Fund Description Revised Projected Fund Balance 0613012022 2023 Proposed Revenues 2023 Proposed Transfers In 2023 Proposed Expenditures 2023 Proposed Transfers Out Projected Fund Balance 0613012023 General Fund: 100 General Fund* 28,903,820 33,674,600 718,625 33,726,290 589,445 28,981,310 200 Future Development Fund** 5,402,238 52,360 0 195,982 0 5,258,616 210 Community Enhancement Fund** 664,663 0 0 0 0 664,663 Subtotal - General Fund $ 34,970,722 $ 33,726,960 $ 718,625 $ 33,922,272 $ 589,445 $ 34,904,590 Internal Services Funds: 401 Information and Support Services 218,412 1,087,727 0 1,085,727 0 220,412 402 Fleet Services 664,282 1,014,669 0 1,012,469 0 666,482 403 Internal Insurance (7,895,901) 4,006,469 0 3,976,772 0 (7,866,203) 404 Capital Equipment 12,370 0 0 0 0 12,370 Subtotal - Internal Services Funds $ (7,000,837) $ 6,108,866 $ $ 6,074,968 $ $ (6,966,940) Special (Restricted) Funds: 205 Federal Asset Forfeiture 152,498 0 0 57,043 0 95,455 206 State Asset Forfeiture 55,236 0 0 0 0 55,236 207 Local Law Enforcement Block Grant 15,259 0 0 0 0 15,259 208 Law Enforcement Development Impact 91,816 20,600 0 0 0 112,416 209 AB74 Public Safety Enhancement 150,151 0 0 0 0 150,151 220 Community Development Block Grant (398,220) 1,354,662 0 1,316,470 0 (360,028) 221 H.O.M.E. (Home Investment Partnership Program) 1,284,371 3,042,073 0 3,001,333 0 1,325,110 222 CAL Home 68,107 100 0 0 0 68,207 230 AB1693 Business Improvement Fees 87,944 130,200 0 216,676 0 1,468 231 Air Quality Management 219,667 188,000 0 132,548 0 275,120 232 Residential Development Fee 4 0 0 0 0 4 233 Economic Development Grant 541 0 0 0 0 541 234 Park Fees (Quimby Act) 1,196,837 190,000 0 981,961 0 404,876 235 General Plan Fees 556,115 160,000 0 354,338 0 361,777 236 Public Art Fees 418,569 61,500 0 343,978 0 136,091 237 Cannabis Mitigation Fee 1,403,750 1,400,000 0 23,811 1,050,000 1,729,939 240 Gasoline Tax 31,790 2,193,573 0 2,021,209 0 204,154 241 Surface Transportation Program (73,439) 999,452 0 0 0 926,013 243 Bicycle and Pedestrian Safety (3,992) 71,490 0 175,923 0 (108,425) 244 Proposition A (175,751) 2,120,970 0 2,067,647 0 (122,428) 245 Proposition C 727,042 1,539,658 0 2,013,398 0 253,301 246 AB939 Integrated Waste Management 12,907 337,000 0 407,069 0 (57,162) 247 Oil Recycling Grant 22,766 10,000 0 22,751 0 10,014 249 Storm Drains NPDS 13,412 59,116 0 95,100 0 (22,572) 250 Assessment District 407,143 12,630 0 0 0 419,773 251 Street Lighting and Landscape 148,483 1,787,330 17,000 2,247,039 0 (294,226) 252 Parks Maintenance Assessment District 86,995 862,236 129,365 991,601 0 86,995 253 Proposition A - Parks 8 60 154,020 154,079 0 8 254 Measure R Local Return 361,035 1,155,979 0 1,025,478 0 491,536 255 Measure M 1,685,273 1,307,159 1,746,195 2,893,116 589,669 1,255,842 256 SBI Road Repair & Accountability 493,520 1,733,913 0 475,120 0 1,752,313 257 Traffic Mitigation Fees (18,457) 12,600 0 0 0 (5,857) 258 Measure W 369,243 9,233,530 0 1,678,530 0 7,924,243 259 Measure H (157,828) 0 0 0 0 (157,828) 260 Summer Lunch Program (2,408) 0 30,991 30,991 0 (2,408) 270 Grants Fund 15,507,783 2,491,010 0 15,436,335 0 2,562,459 271 Police Grants Fund 71,260 71,200 0 134,042 0 8,418 275 American Rescue Plan Act 16,392,664 11,240 0 8,404,618 0 7,999,286 278 Measure W Grant 1,161,939 0 0 0 0 1,161,939 280 Cooperative Agreements Contributions (399,383) 400,000 0 0 0 617 Attachment 4 COMBINED GRAND TOTAL - ALL FUNDS $ 85,850,506 $ 84,889,514 $ 4,102,083 $ 100,521,540 $ 4,102,083 $ 70,218,479 * The Projected General Fund Reserve Balance at June 30, 2023 is: $ 11,839,077 ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 4 (Continued) Projected 2023 2023 2023 2023 Projected Fund Balance Proposed Proposed Proposed Proposed Fund Balance Fund Fund Description 0613012022 Revenues Transfers In Expenditures Transfers Out 06/30/2023 Special (Restricted) Funds Continued: 301 Building Reserve 9,959 0 0 0 0 9,959 450 BPROUD Utility District 273,300 0 0 50,000 0 223,300 Subtotal Special Funds $ 42,247,906 $ 32,957,282 $ 2,077,570 $ 46,752,203 $ 1,639,669 $ 28,890,886 TOTAL GENERAL, INTERNAL SRV & SPECIAL FUNDS: $ 70,217,791 $ 72,793,107 $ 2,796,195 $ 86,749,443 $ 2,229,114 $ 56,828,536 Financing Authority Funds: 601 Debt Service 503,162 0 0 0 0 503,162 610 COP Lease Payment (70,882) 0 589,445 589,445 0 (70,882) 625 Gas Tax Debt Service 7 0 0 0 0 7 635 BPFA/PM 2003 Tax Alloc 32,715 0 0 0 0 32,715 637 BPFA/CBD 1990 Refunding Loan 143 0 0 0 0 143 650 Pension Obligation Bond 26,035 0 0 0 0 26,035 651 Pension Obligation Bond 2019 254 3,844,787 0 3,844,787 0 254 660 Measure M Rev Bond 6,633,579 0 589,669 589,669 1,746,195 4,887,385 Subtotal Financing Authority Funds $ 7,125,013 $ 3,844,787 $ 1,179,114 $ 5,023,901 $ 1,746,195 $ 5,378,818 Successor Agency Funds: Capital Projects 806 Sierra Vista Capital Project 1,848,653 0 95,949 95,949 0 1,848,653 Subtotal Capital Projects $ 1,848,652 $ $ 95,949 $ 95,949 $ $ 1,848,651 Debt Service 836 Sierra Vista Debt Service 9,640 0 0 0 0 9,640 838 BP Merged 2000 Refinance (474,844) 1,083,915 0 974,511 95,949 (461,389) Subtotal Debt Service $ (465,205) $ 1,083,915 $ $ 974,511 $ 95,949 $ (451,750) Low/Mod Housing 890 Low/Mod Income Housing $ 6,173,756 $ 272,399 $ - $ 962,830 $ - $ 5,483,324 Subtotal Low/Mod Housing 6,173,756 272,399 0 962,830 0 5,483,324 TOTAL SUCCESSOR AGENCY FUNDS: $ 7,557,203 $ 1,356,314 $ 95,949 $ 2,033,290 $ 95,949 $ 6,880,226 Housing Authority 901 Housing Voucher Choice 116,283 6,797,231 0 6,621,032 0 292,482 902 Housing Authority American Rescue Plan Act 387,658 0 0 2,026 0 385,632 905 Public Housing 446,558 67,250 30,825 91,848 0 452,785 910 CTAP 0 30,825 0 0 30,825 0 Subtotal Housing Authority Funds $ 950,499 $ 6,895,306 $ 30,825 $ 6,714,906 $ 30,825 $ 1,130,899 COMBINED GRAND TOTAL - ALL FUNDS $ 85,850,506 $ 84,889,514 $ 4,102,083 $ 100,521,540 $ 4,102,083 $ 70,218,479 * The Projected General Fund Reserve Balance at June 30, 2023 is: $ 11,839,077 ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 4 (Continued) $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 General Fund Reserve Bar Chart - Fiscal Year 2022-23 Proposed 2014 2015 2016 2017 2018 2019 2020 2021 2022 Projected 2023 Proposed Unaudited Note: This table does not include the Future Development Fund or Community Enhancement Fund. Attachment 5 AGENDA BALDWIN PARK FINANCE AUTHORITY REGULAR MEETING COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 June 15, 2022 7:00 PM Audio Streaming will be available at: https.11www.youtube.com/Channe//UCFLZO dDFRjy59rhiDZ93Fp/featured?view as=subscriber http:%/baldwinpark.granicus.comNiewPublisher.phI2 Niew id=10 Audio Streaming Simultaneously in Spanish will be available at: htWs: //www ;youtube. com/channel/UC3bPFB]HcoP]ks]XgetmGcA p ALO O .HUB`0 lu --SAN11,d 9RIEL, ,a 1! C V! A 0 ZD JANO' Emmanuel J. Estrada - Chair Daniel Damian - Vice Chair Alejandra Avila - Board Member Monica Garcia - Board Member Paul C. Hernandez - Board Member PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Se invita al publico a dirigirse al Concilio o City Council or any of its Agencies listed cualquiera otra de sus Agencias nombradas en on this agenda on any matter posted on esta agenda, para hablar sobre cualquier asunto the agenda or on any other matter within publicado en la agenda o cualquier terra que its jurisdiction. In accordance with este bajo su jurisdiccion. De acuerdo con el Chapter 39 of the Baldwin Park Municipal capitulo 39 del Codigo Municipal de la Ciudad Code, Speakers must address the de Baldwin Park, los comentaros deben se Council as a whole and refrain from dirigidos al Concilio como una sola entidad, y no making impertinent, slanderous, or ser impertinentes, difamatorios, o profanos, o profane remarks or disrupt the peace of interrumpir la paz de la reunion. the meeting. CALL TO ORDER ROLL CALL FINANCE AUTHORITY REGULAR MEETING — 7:00 PM Board Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Vice Chair Daniel Damian, and Chair Emmanuel J. Estrada PUBLIC COMMUNICATIONS THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. (Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas porpersonas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 7:00 PM to 8:00 PM on June 15, 2022 to comments(a baldwinpark.com. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. If you are a non-English Speaker and require translation services in another language other than Spanish, please indicate your request in your communication up to 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume. CONSENT CALENDAR 1. Treasurer's Report — April 2022 Staff recommends that the Board receive and file the Treasurer's Report for April 2022. PUBLIC HEARING 2. Adoption of the Budget for Fiscal Year 2022-23 for the City Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency Staff recommends that the City Council concurrently open public hearings for all its agencies, accept public testimony, and following the public hearing, approve the fiscal year 2022-23 Budget for: • City of Baldwin Park by Resolution 2022-034; and 1. Finance Authority by Resolution2022-001; and 2. Municipal Financing Authority by Resolution 2022-001; and 3. Housing Authority by Resolution 2022-003; and 4. Successor Agency by Resolution 2022-001. ADJOURNMENT CERTIFICATION I, Marlen Garcia, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of June, 2022. ,XJA Ah4V A4Z Marlen Garcia, City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at Imorales@baldwinpark. com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) ITEM NO. 1 �F"��.y' TO: Honorable Chair and Board Members of the Financing u rH`e'Authority sa" GA'Bt'ELu,', o FROM: Rose Tam, Director of Finance CO VAL,�EY qp, °RgrpjAN13P`ti ' DATE: June 15, 2022 SUBJECT: Treasurer's Report — April 2022 SUMMARY Attached is the Treasurer's Report for the month of April 2022. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for April 2022. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT 413012022 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of Catifomla Local Agency Investment Fund (LAIF) 31,646,527.85 Cash with Bank of the West City Checking (General) 26,636,643.09 Money Market Pius 42,806.68 CilyIncludIng General Fund S: all other Special Revenue Funds 0.623% Varies Varies $ 24,914,246.64 $ 24,914,245.54 $ 24,914,245.64 $ 24,914,245.64 Housing Authority 0.623% Varies Varies 14,134.43 14,134.43 14,134.43 14,134.43 24,928,379.97 24,928,379.97 24,928,379.97 24,928,379.97 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (Trost/Debt Service Fund) Varies Varies Varies 6,716,147.06 6,718,147.06 6,718,147.06 6,718,147.06 Fiscal Agent Funds - Successor Agency (TnrsUDebt Service Fund) Varies Varies Varies 0.82 0.82 0.82 0.82 6,718,147.88 6,718,147.88 6,718,147.86 6,718,147.88 $ 31,646,627.86 $ 31,646,627.86 $ 31,646,627.66 $ 31,046,627.85 Total Investments $ 31,646,527.85 Cash with Bank of the West City Checking (General) 26,636,643.09 Money Market Pius 42,806.68 City Mlsceiianeous Cash (WIC, PIR) 644,709.86 Successor Agency 1,182,651.65 Housing Authority 920,713.52 Financing Authority 11,700.00 Total Cash with Bank of the West 28,338,624.69 Investment Brokerage Capital Reserves (Dlvdend Option Cash) 267,723.12 Total Cash and Investments $ 60,242,876.66 In accordance with AB X126,the Community Development Commission Is dissolved effective January 31, 2612. The successor agency name Is "The City of Baldwin Parkas Successor Agency to the Community Development Commission of the City of Baldwin Park There was no Investment maturity/purchase transactions made for the month of April 2022 and several depositslwithdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are In compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Directoi- of Finance R ITEM NO. 15 /,ter Nug aF � TO: Honorable Mayor/ Chair and Members of the City Council for the 4K City City of Baldwin Park, Financing Authority, Municipal Financing • . saN GABR�EL�' Authority, Housing Authority, and Successor Agency �a'1 FROM: Enrique C. Zaldivar, Chief Executive Officer Rose Tam, Director of Finance DATE: June 15, 2022 SUBJECT: Adoption of the Budget for Fiscal Year 2022-23 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency SUMMARY The Mayor and City Council are required to adopt a budget annually for each fiscal year for the City. In addition, they must also adopt budgets for the Financing Authority, Municipal Financing Authority, Housing Authority, and the Successor Agency to the Dissolved Community Development Commission, where they also sit as Board Members. Attached is the copy of the proposed budget for fiscal year 2022-23 and the Resolutions which approves the adoption of the budget. The capital improvement projects (CIP) proposed budget for fiscal year 2022-23 is not included and will be presented at a later date. RECOMMENDATION Staff recommends that the City Council concurrently open a public hearings for all its agencies, accept public testimony, and following the public hearing, approve the fiscal year 2022-23 Budget for: • City of Baldwin Park by Resolution; and • Finance Authority by Resolution; and • Municipal Financing Authority by Resolution; and • Housing Authority by Resolution; and • Successor Agency by Resolution; and FISCAL IMPACT General Fund (100 Revenues $ 34,393,225 Expenditures $ 34,315,735 Surplus $ 77,490 Other Funds - Expenditures Future Development Fund $ 195,982 Internal Service Funds $ 6,074,968 Special Revenue Funds $48,391,872 Finance Authority $ 6,770,096 Successor Agency $ 2,129,239 Housing Authority $ 6,745,731 Total Other Funds — Expenditures $70,307,888 TOTAL BUDGET (CITY-WIDE EXPENDITURES $104,62AM3 BACKGROUND The Mayor and City Council must adopt a budget each fiscal year for the City and its respective Agency and Authorities to operate. The Chief Executive Officer and Director of Finance met initially with each member of the Executive Team and their managers/supervisors/assistants to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled for the Mayor and City Council to review and consider. The emphasis for the coming budget year is "Continued Proactive Planning and Fiscal Responsibility". The City is expecting expenditures to increase at a higher rate than expected revenues. Those future rising expenditure costs include but are not limited to CalPERS related costs, general insurance costs, and COLA/CPI adjustments. Therefore, the objective of the budget presented is to maintain a healthy fund balance to meet emergency and unexpected costs and future rising costs. The City will continue to promote increased productivity, encourage efficiency in the workplace, seek new revenues, and reinvest in the community. The City-wide total proposed budget for Fiscal Year 2022-23 is $104,623,623. The projected General Fund Reserve balance at the end of the fiscal year will be $11.84 million with an increase from proposed General Fund budget projected surplus of $77,490. The General Fund revenue is expected to increase by $1.01 million from the prior year. The projected increases are mainly from the continued rising value of property tax, sales tax, property tax in lieu of VLF, franchise tax, business license fees, and transient occupancy tax. We projected $1.05 million from the cannabis safety fees to be used to fund safety, community enhancement, safety, beautifying the community including landscaping and parks. It's also used to fund the youth and community services. A small percentage is used to fund administration costs and related legal expenses. The City's General Fund proposed expenditures are $34,315,735, an increase of $1.09 million from the prior year. Public safety continues to be the priority of the City. Therefore, the majority of the increase is for the public safety budget due to the planned filling of police officer vacancies and contractual obligations. The proposed budget increase also includes hiring additional staff and operational costs to restart special events and programs to benefit the residents, businesses in Baldwin Park and the community as a whole that were previously cancelled due to the pandemic. These special events and programs include but are not limited to the 4th of July Celebration, Arbor Day Celebration, Breakfast with Santa, Halloween Fest, Job Fair, Spring Fest, Tree Lighting Ceremony, Christmas with the COPS, National Night Out, Trick or Treat with the COPS, Celebrate Baldwin Park, Pride of the Valley 5K Run, Veterans Day Ceremony. The City will continue to take a balanced and conservative approach in managing expenditures, as well as seeking other sources of revenue to maintain a healthy reserve balance for contingencies. Staff will continue to monitor appropriations and expenditures closely and will keep the Mayor and City Council apprised of any significant changes that will impact the budget. ALTERNATIVES In the event the budget is not adopted by July 1, 2022, staff is recommending that the City Council approve Continuing Appropriation Resolutions for City Council, Finance Authority, Municipal Financing Authority, Housing Authority, and Successor Agency. which will allow the City to operate with the prior fiscal year's budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new program, including new capital expenditures, until such time as a new budget is adopted by the City Council. LEGAL REVIEW This report and resolutions have been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Continuing Appropriation Resolution(s) 2. FY2022-23 Proposed Budget (Summary). The completed proposed line -item budget is available on the City's website by June 15, 2022. 3. FY2022-23 Projected Fund Balance. 4. FY2022-23 Proposed General Fund Reserve Bar Chart A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2021-22 BUDGET FOR FISCAL YEAR 2022-23 PENDING FINAL APPROVAL OF THE 2022-23 BUDGET WHEREAS, the Financing Authority needs an operating budget to function financially, and WHEREAS, the Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Financing Authority has a properly approved budget for fiscal year 2021-22. NOW, THEREFORE BE IT RESOLVED BY THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY AND ORDER AS FOLLOWS: Section 1. The Financing Authority adopts as a temporary measure the fiscal year 2021-22 budget as its budget for fiscal year 2022-23. Section 2. The Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Financing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 15th day of June 2022. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, MARLEN GARCIA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. FA was duly and regularly approved and adopted by the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on June 15, 2022, by the following vote: NOES: MEMBERS: ABSTAIN: MEMBERS: MARLEN GARCIA CITY CLERK Attachment 2 (Continued) City of Baldwin Park Fiscal Year 2022-2023 Proposed Budget FY 2023 FY 2023 Proposed Proposed Surplus/ Fund Fund Description Revenues Expenditures (Deficit) General Fund: 1.00 General Fund* 200 Future Development Fund** Subtotal - General Fund Internal Services Funds: 401 Information and Support Services 402 Fleet Services 403 Internal Insurance Subtotal - Internal Services Funds Special (Restricted) Funds: 205 Federal Asset Forfeiture 208 Law Enforcement Development Impact 220 Community Development Block Grant 221 H.O.M.E. (Home Investment Partnership Program) 222 CAL Home 230 AB 1693 Business Improvement Fees 231 Air Quality Management 234 Park Fees (Quimby Act) 235 General Plan Fees 236 Public Art Fees 237 Cannabis Mitigation Fee 240 Gasoline Tax 241 Surface Transportation Program 243 Bicycle and Pedestrian Safety 244 Proposition A 245 Proposition C 246 AB939 Integrated Waste Management 247 Oil Recycling Grant 249 Storm Drains NPDS 250 Assessment District 251 Street Lighting and Landscape 252 Parks Maintenance Assessment District 253 Proposition A - Parks 254 Measure R Local Return 255 Measure M 256 SBI Road Repair & Accountability 257 Traffic Mitigation Fees 258 Measure W 260 Summer Lunch Program 270 Grants Fund 271 Police Grants Fund 275 American Rescue Plan Act 280 Cooperative Agreements Contributions 450 BPROUD Utility District Subtotal Special Funds TOTAL GENERAL, INTERNAL SERV., & SPECIAL FUNDS: 34,393,225 34,315,735 77,490 52,360 195,982 (143,622) 34,445,585 34,511,717 (66,132) 1,087,727 1,085,727 2,000 1,014,669 1,012,469 2,200 4,006,469 3,976,772 29,698 6,108,866 6,074,968 33,898 0 57,043 (57,043) 20,600 0 20,600 1,354,662 1,316,470 38,192 3,042,073 3,001,333 40,740 100 0 100 130,200 216,676 (86,476) 188,000 132,548 55,452 190,000 981,961 (791,961) 160,000 354,338 (194,338) 61,500 343,978 (282,478) 1,400,000 1,073,811 326,189 2,193,573 2,021,209 172,364 999,452 0 999,452 71,490 175,923 (104,433) 2,120,970 2,067,647 53,323 1,539,658 2,013,398 (473,740) 337,000 407,069 (70,069) 10,000 22,751 (12,751) 59,116 95,100 (35,984) 12,630 0 12,630 1,804,330 2,247,039 (442,709) 991,601 991,601 0 154,080 154,079 0 1,155,979 1,025,478 130,501 3,053,354 3,482,785 (429,431) 1,733,913 475,120 1,258,793 12,600 0 12,600 9,233,530 1,678,530 7,555,000 30,991 30,991 (0) 2,491,010 15,436,335 (12,945,324) 71,200 134,042 (62,842) 11,240 8,404,618 (8,393,378) 400,000 0 400,000 0 50,000 (50,000) 35,034,852 48,391,872 (13,357,020) Attachment 3 75,589,302 88,978,557 (1.3,389,255) City of Baldwin Park Fiscal Year 2022-2023 Proposed Budget FY 2023 FY 2023 Proposed Proposed Surplus/ Fund Fund Description Revenues Expenditures (Deficit) Financing Authority Funds: 610 COP Lease Payment 651 Pension Obligation Bond 2019 660 Measure M Rev Bond Subtotal Financing Authority Funds Successor Agency Funds: Capital Projects 806 Sierra Vista Capital Project Subtotal Capital Projects Debt Service 838 BP Merged 2017 Refinance Subtotal Debt Service Low/Mod Housing 890 Low/Mod Income Housing Subtotal Low/Mod Housing TOTAL SUCCESSOR AGENCY FUNDS: Housing Authority: 901 Housing Voucher Choice 902 Housing Authority American Rescue Plan Act 905 Public Housing 910 CIAP Subtotal Housing Authority Funds COMBINED GRAND TOTAL - ALL FUNDS * The Projected General Fund Reserve Balance at June 30, 2023 is 589,445 589,445 (0) 3,844,787 3,844,787 (0) 589,669 2,335,864 (1,746,195) 5,023,901 6,770,096 (1,746,195) 95,949 95,949 (0) 95,949 95,949 (0) 1,083,915 1,070,460 13,455 1,083,915 1,070,460 13,455 272,399 962,830 (690,431) 272,399 962,830 (690,431) 1,452,263 2,129,239 (676,977) 6,797,231 6,621,032 176,199 0 2,026 (2,026) 98,075 91,848 6,227 30,825 30,825 0 6,926,131 6,745,731 180,400 88,991,597 104,623,623 (15,632,026) $ 11,839,077 ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 3 (Continued) City of Baldwin Park Fiscal Year 2022-2023 Projected Fund Balance Fund Fund Description Revised Projected Fund Balance 0613012022 2023 Proposed Revenues 2023 Proposed Transfers In 2023 Proposed Expenditures 2023 Proposed Transfers Out Projected Fund Balance 0613012023 General Fund: 100 General Fund* 28,903,820 33,674,600 718,625 33,726,290 589,445 28,981,310 200 Future Development Fund** 5,402,238 52,360 0 195,982 0 5,258,616 210 Community Enhancement Fund** 664,663 0 0 0 0 664,663 Subtotal - General Fund $ 34,970,722 $ 33,726,960 $ 718,625 $ 33,922,272 $ 589,445 $ 34,904,590 Internal Services Funds: 401 Information and Support Services 218,412 1,087,727 0 1,085,727 0 220,412 402 Fleet Services 664,282 1,014,669 0 1,012,469 0 666,482 403 Internal Insurance (7,895,901) 4,006,469 0 3,976,772 0 (7,866,203) 404 Capital Equipment 12,370 0 0 0 0 12,370 Subtotal - Internal Services Funds $ (7,000,837) $ 6,108,866 $ $ 6,074,968 $ $ (6,966,940) Special (Restricted) Funds: 205 Federal Asset Forfeiture 152,498 0 0 57,043 0 95,455 206 State Asset Forfeiture 55,236 0 0 0 0 55,236 207 Local Law Enforcement Block Grant 15,259 0 0 0 0 15,259 208 Law Enforcement Development Impact 91,816 20,600 0 0 0 112,416 209 AB74 Public Safety Enhancement 150,151 0 0 0 0 150,151 220 Community Development Block Grant (398,220) 1,354,662 0 1,316,470 0 (360,028) 221 H.O.M.E. (Home Investment Partnership Program) 1,284,371 3,042,073 0 3,001,333 0 1,325,110 222 CAL Home 68,107 100 0 0 0 68,207 230 AB1693 Business Improvement Fees 87,944 130,200 0 216,676 0 1,468 231 Air Quality Management 219,667 188,000 0 132,548 0 275,120 232 Residential Development Fee 4 0 0 0 0 4 233 Economic Development Grant 541 0 0 0 0 541 234 Park Fees (Quimby Act) 1,196,837 190,000 0 981,961 0 404,876 235 General Plan Fees 556,115 160,000 0 354,338 0 361,777 236 Public Art Fees 418,569 61,500 0 343,978 0 136,091 237 Cannabis Mitigation Fee 1,403,750 1,400,000 0 23,811 1,050,000 1,729,939 240 Gasoline Tax 31,790 2,193,573 0 2,021,209 0 204,154 241 Surface Transportation Program (73,439) 999,452 0 0 0 926,013 243 Bicycle and Pedestrian Safety (3,992) 71,490 0 175,923 0 (108,425) 244 Proposition A (175,751) 2,120,970 0 2,067,647 0 (122,428) 245 Proposition C 727,042 1,539,658 0 2,013,398 0 253,301 246 AB939 Integrated Waste Management 12,907 337,000 0 407,069 0 (57,162) 247 Oil Recycling Grant 22,766 10,000 0 22,751 0 10,014 249 Storm Drains NPDS 13,412 59,116 0 95,100 0 (22,572) 250 Assessment District 407,143 12,630 0 0 0 419,773 251 Street Lighting and Landscape 148,483 1,787,330 17,000 2,247,039 0 (294,226) 252 Parks Maintenance Assessment District 86,995 862,236 129,365 991,601 0 86,995 253 Proposition A - Parks 8 60 154,020 154,079 0 8 254 Measure R Local Return 361,035 1,155,979 0 1,025,478 0 491,536 255 Measure M 1,685,273 1,307,159 1,746,195 2,893,116 589,669 1,255,842 256 SBI Road Repair & Accountability 493,520 1,733,913 0 475,120 0 1,752,313 257 Traffic Mitigation Fees (18,457) 12,600 0 0 0 (5,857) 258 Measure W 369,243 9,233,530 0 1,678,530 0 7,924,243 259 Measure H (157,828) 0 0 0 0 (157,828) 260 Summer Lunch Program (2,408) 0 30,991 30,991 0 (2,408) 270 Grants Fund 15,507,783 2,491,010 0 15,436,335 0 2,562,459 271 Police Grants Fund 71,260 71,200 0 134,042 0 8,418 275 American Rescue Plan Act 16,392,664 11,240 0 8,404,618 0 7,999,286 278 Measure W Grant 1,161,939 0 0 0 0 1,161,939 280 Cooperative Agreements Contributions (399,383) 400,000 0 0 0 617 Attachment 4 COMBINED GRAND TOTAL - ALL FUNDS $ 85,850,506 $ 84,889,514 $ 4,102,083 $ 100,521,540 $ 4,102,083 $ 70,218,479 * The Projected General Fund Reserve Balance at June 30, 2023 is: $ 11,839,077 ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 4 (Continued) Projected 2023 2023 2023 2023 Projected Fund Balance Proposed Proposed Proposed Proposed Fund Balance Fund Fund Description 0613012022 Revenues Transfers In Expenditures Transfers Out 06/30/2023 Special (Restricted) Funds Continued: 301 Building Reserve 9,959 0 0 0 0 9,959 450 BPROUD Utility District 273,300 0 0 50,000 0 223,300 Subtotal Special Funds $ 42,247,906 $ 32,957,282 $ 2,077,570 $ 46,752,203 $ 1,639,669 $ 28,890,886 TOTAL GENERAL, INTERNAL SRV & SPECIAL FUNDS: $ 70,217,791 $ 72,793,107 $ 2,796,195 $ 86,749,443 $ 2,229,114 $ 56,828,536 Financing Authority Funds: 601 Debt Service 503,162 0 0 0 0 503,162 610 COP Lease Payment (70,882) 0 589,445 589,445 0 (70,882) 625 Gas Tax Debt Service 7 0 0 0 0 7 635 BPFA/PM 2003 Tax Alloc 32,715 0 0 0 0 32,715 637 BPFA/CBD 1990 Refunding Loan 143 0 0 0 0 143 650 Pension Obligation Bond 26,035 0 0 0 0 26,035 651 Pension Obligation Bond 2019 254 3,844,787 0 3,844,787 0 254 660 Measure M Rev Bond 6,633,579 0 589,669 589,669 1,746,195 4,887,385 Subtotal Financing Authority Funds $ 7,125,013 $ 3,844,787 $ 1,179,114 $ 5,023,901 $ 1,746,195 $ 5,378,818 Successor Agency Funds: Capital Projects 806 Sierra Vista Capital Project 1,848,653 0 95,949 95,949 0 1,848,653 Subtotal Capital Projects $ 1,848,652 $ $ 95,949 $ 95,949 $ $ 1,848,651 Debt Service 836 Sierra Vista Debt Service 9,640 0 0 0 0 9,640 838 BP Merged 2000 Refinance (474,844) 1,083,915 0 974,511 95,949 (461,389) Subtotal Debt Service $ (465,205) $ 1,083,915 $ $ 974,511 $ 95,949 $ (451,750) Low/Mod Housing 890 Low/Mod Income Housing $ 6,173,756 $ 272,399 $ - $ 962,830 $ - $ 5,483,324 Subtotal Low/Mod Housing 6,173,756 272,399 0 962,830 0 5,483,324 TOTAL SUCCESSOR AGENCY FUNDS: $ 7,557,203 $ 1,356,314 $ 95,949 $ 2,033,290 $ 95,949 $ 6,880,226 Housing Authority 901 Housing Voucher Choice 116,283 6,797,231 0 6,621,032 0 292,482 902 Housing Authority American Rescue Plan Act 387,658 0 0 2,026 0 385,632 905 Public Housing 446,558 67,250 30,825 91,848 0 452,785 910 CTAP 0 30,825 0 0 30,825 0 Subtotal Housing Authority Funds $ 950,499 $ 6,895,306 $ 30,825 $ 6,714,906 $ 30,825 $ 1,130,899 COMBINED GRAND TOTAL - ALL FUNDS $ 85,850,506 $ 84,889,514 $ 4,102,083 $ 100,521,540 $ 4,102,083 $ 70,218,479 * The Projected General Fund Reserve Balance at June 30, 2023 is: $ 11,839,077 ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 4 (Continued) $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 General Fund Reserve Bar Chart - Fiscal Year 2022-23 Proposed 2014 2015 2016 2017 2018 2019 2020 2021 2022 Projected 2023 Proposed Unaudited Note: This table does not include the Future Development Fund or Community Enhancement Fund. Attachment 5 AGENDA BALDWIN PARK HOUSING AUTHORITY REGULAR MEETING COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 June 15, 2022 mul 111un Audio Streaming will be available at: httpsy. ww.voutube.comZchqnneVUCFLZQ dQFRiZ59rhiQZ13Eqffeqtured?view qs=subscriber Zw http.&baldwinpark.granicus.com/ViewPublisher.php?view id=10 Audio Streaming Simultaneously in Spanish will be available at. htWs.-Ilwww.voutube.com/channe//UC3bPFB]HcoP]ks]X qetmGcA Emmanuel J. Estrada Daniel Damian Alejandra Avila Monica Garcia Paul C. Hernandez PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. - Chair - Vice Chair Board Member - Board Member - Board Member COMENTARIOS DEL PUBLICO Se invita al p6blico a didgirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto pubficado en la agenda o cualquier tema que este bajo su jurisdicci6n. De acuerdo con el capitulo 39 del C6digo Municipal de la Ciudad de Baldwin Park, los comentaros deben se dirigidos al Concilio como una sola entidad, y no ser impertinentes, difamatorios, o profanos, o interrumpir la paz de la reunion. HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Vice Chair Daniel Damian, and Chair Emmanuel J. Estrada PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 7:00 PM to 8:00 PM on June 15, 2022 to comments(a�baldwinpark.com. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. If you are a non-English Speaker and require translation services in another language other than Spanish, please indicate your request in your communication up to 48 hours prior to the meeting. if large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume. CONSENT CALENDAR 1. Baldwin Park Housing Authority's Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Register. 2. Treasurer's Report — April 2022 Staff recommends that the Board receive and file the Treasurer's Report for April 2022. PUBLIC HEARING 2. Adoption of the Budget for Fiscal Year 2022-23 for the City Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency Staff recommends that Council open a public hearing, accept public testimony, and following the public hearing, approve the fiscal year 2022-23 Budget for: 1. City of Baldwin Park by Resolution; and 2. Finance Authority by Resolution; and 3. Municipal Financing Authority by Resolution; and 4. Housing Authority by Resolution; and 5. Successor Agency by Resolution. ADJOURNMENT CERTIFICATION 1, Marlen Garcia, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of June, 2022. �?A Ah*.' AZ Marlen Garcia, City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at Imorales@baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34. 102,104 ADA TITLE 11) TO: .. ..... ....... . ", SAN V FROM: DATE: SUBJECT: ►9,Ne:1 Honorable Chair and Board Members of the Housing Authority Rose Tam, Director of Finance June 15, 2022 Baldwin Park Housing Authority's Warrants and Demands Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Register. FISCAL IMPACT The total of the Warrants and Demands for Housing Authority was $ 530,660.37. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The May 6 to June 2,2022 Warant check numbers 72579 through 72592 in the amount of $4,402.23 and Automated Clearing House (ACH) In the amount of $526,258.14 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law, and hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENT 1. Happy Check Register 2. Happy Check Register ACH Check Register Report 61212022 Date Range: 05/06/2022 ... 06/02/2022 Grouped by: Program and Increment VMS Date Range: Program: 1 -Housing Choice Voucher Sorted by: Check Number Payment Type: Check Numbers: Direct Deposit: Exclude Direct Deposit Check Cleared: All Port Status: Include Port Ins Zero HAPs: Include Zero HAPS Voided Payments: Omit Voided Payments Held Checks: Exclude Held Checks Housing Choice Voucher VCheck Number Check Date VMS Date Payee Name DD Amount ❑ 72579 05/10/2022 05/0112022 City of Carlsbad ❑ $50.38 ❑ 72580 06/01/2022 06/01/2022 Mayra J Sandoval ❑ $70.00 ❑ 72581 06/01/2022 06/01/2022 Bertha Cedillo ❑ $72.00 ❑ 72582 06/01/2022 06/0112022 Jacqueline Chaves ❑ $60,00 ❑ 72583 06/01/2022 06/01/2022 Michael P Onopa ❑ $32,00 ❑ 72584 06/0112022 06101/2022 Guadalupe M Murillo ❑ $64.00 ❑ 72585 06/0112022 06/01/2022 Rebecca Galindo ❑ $31.00 ❑ 72586 06/01/2022 06/01/2022 Serena LSabatino ❑ $30.00 ❑ 72587 06/01/2022 06/01/2022 Leticia J Batice ❑ $5.00 ❑ 72588 06/01/2022 06/01/2022 Monica Sandoval ❑ $39.00 ❑ 72589 06/01/2022 06/01/2022 Camille M Lovesmith ❑ $4.00 ❑ 72590 06/01/2022 06/01/2022 Eternal Link LLC ❑ $1780,00 ❑ 72591 06101/2022 06/01/2022 City of Carlsbad ❑ $786.33 ❑ 72592 06/01/2022 06/01/2022 Anaheim Housing Authority ❑ $1378,52 Housing Choice Voucher Total $4,402.23 Average $275.14 Unit Count 3 Average Weighted by Unit Count $1,253.33 Hard to House Count Copyright 0 2011-2022, NAPPY Software, Inc. Check Register Report YR 06/02/2022 Page 1 Check Register Report 612!2022 Date Range: 05106/2022...06102/2022 Grouped by: Program and Increment VMS Date Range: ... Program: 1 -Housing Choice Voucher Sorted by: Check Number Payment Type: Check Numbers: ... Direct Deposit: Include Direct Deposit Check Cleared: All Port Status: Include Port Ins Zero HAPS: Include Zero HAPs Voided Payments: Omit Voided Payments Held Checks: Exclude Held Checks Housing Choice Voucher V'Check Number Check Date VMS Date Payee Name DD Amount ❑ 28317 05/10/2022 03/1112022 Diba Management ® $4471.00 ❑ 28318 05/10/2022 05/01/2022 William J Rogers ® $957.00 ❑ 28319 05/10/2022 03/05/2022 Lark Ellen Village ® $3752.00 ❑ 28320 05/10/2022 03/09/2022 Singing Wood Senior Housing LP ® $3013.00 ❑ 28321 06/01/2022 06/01/2022 Y & H Investment, Inc, ® $1388.00 [--128322 06/01/2022 04/01/2022 Eunice Property, LLC ® $1470.00 ❑ 28323 06/01/2022 06/01/2022 Dimitris Papadopoulous ® $818.00 ❑ 28324 06/01/2022 06/01/2022 Wilson Apartment Associates L.R ® $1685.00 ❑ 28325 06/01/2022 06/01/2022 Monet Huang Nguyen ® $2405.00 ❑ 28326 06/01/2022 06101/2022 ASCENSION HOLDINGS LLC ® $1244.00 ❑ 28327 06/01/2022 06/01/2022 Tom Cinquegrani ® $1224.00 ❑ 28328 06/01/2022 06/01/2022 Mark T Fernandez ® $1300.00 ❑ 28329 06/01/2022 06/01/2022 Melody (Muoi) Dao ® $1426.00 ❑ 28330 06/01/2022 06/01/2022 John W. Ruwitch and Anh Lam Truong ® $1162.00 ❑ 28331 06/01/2022 06/01/2022 SAE GROUP, LLC ® $1780.00 ❑ 28332 06/01/2022 06/01/2022 Wei Zhen Su ® $1194.00 [:128333 06/01/2022 06/01/2022 Mallorca Apartments, LTD ® $1323.00 ❑ 28334 06/01/2022 06/01/2022 Michael I. or Ling Brooks ® $1084.00 ❑ 28335 06/01/2022 06/01/2022 Donna J Falls ® $828,00 ❑ 28336 06/01/2022 06/01/2022 Cipriano Salazar Jr. ® $1323.00 ❑ 28337 06/0112022 06101/2022 Dung Tran ® $272.00 ❑ 28338 06/01/2022 06/01/2022 Monrovia 612, LP ® $8893.00 ❑ 28339 06/01/2022 06/01/2022 Leslie K Ng ® $779.00 ❑ 28340 06/01/2022 06/0112022 Jun Hua Hu ® $2528.00 ❑ 28341 06/01/2022 06/01/2022 Quoc T. Vo ® $964.00 ❑ 28342 06/01/2022 06101/2022 Orange County Housing Authority ® $1160.14 ]--128343 06/01/2022 06/01/2022 Lien Diep ® $1034.00 ❑ 28344 06/01/2022 06/01/2022 Rosa Lamas-Serratos ® $1723.00 E:128345 06/01/2022 06/01/2022 Primrose Villa ® $5874.00 ❑ 28346 06/01/2022 06/01/2022 Vinh H. Lai ® $1138.00 ❑ 28347 06/01/2022 06/01/2022 Malcolm Oso ® $620.00 ❑ 28348 06/01/2022 06/01/2022 Dieu-Thuy Nu Ton ® $1547.00 Copyright © 2011-2022, HAPPY Software, Inc, Check Register Report YR 06/02/2022 Page 1 ❑ 28349 06/01/2022 06/01/2022 Dajojo, LLC ® $697.00 ❑ 28350 06/01/2022 06/01/2022 Dinghwa Eddy Liu ® $262.00 ❑ 28351 06/01/2022 06/01/2022 Irma Diaz ® $1828.00 ❑ 28352 06/01/2022 06/01/2022 Wai Keng Tam ® $1116.00 ❑ 28353 06/01/2022 06/01/2022 Don Norwood ® $1373.00 ❑ 28354 06/0112022 06/01/2022 Raymond J Ruelas ® $2104.00 ❑ 28355 06/01/2022 06/01/2022 Aaron Abdus Shakoor ® $1394.00 ❑ 28356 06/01/2022 06/01/2022 Ana Thai ® $874.00 ❑ 28357 06/0112022 06/01/2022 SRI Properties No 15 LLC ® $1132.00 ❑ 28358 06/01/2022 06/01/2022 Larry Chow ® $3087.00 ❑ 28359 06/01/2022 06/01/2022 T & T Asset Holding, LLC ® $1065.00 ❑ 28360 06/01/2022 06/01/2022 Michael Alfred Alarcon ® $1321.00 ❑ 28361 06/01/2022 06/01/2022 Mousa Boushaaya ® $1458.00 ❑ 28362 06/01/2022 06/01/2022 Tuan Viet He ® $1834.00 ❑ 28363 06/01/2022 06/01/2022 Carl P Heinzen ® $1697.00 ❑ 28364 06/01/2022 0610112022 Jun Ye and Ming Feng ® $1760.00 ❑ 28365 06/01/2022 06/01/2022 4324 Walnut St LLC ® $1288.00 ❑ 28366 06/01/2022 06/01/2022 EI Monte Housing Partners LP - The ® $7143.00 ❑ 28367 06/01/2022 06/01/2022 Joseph T. Tung ® $1080.00 ❑ 28368 06/01/2022 06/01/2022 Alamitas LLC ® $766.00 [:128369 06/01/2022 06/01/2022 Avalon Monrovia LLC ® $1038.00 [:128370 06/01/2022 06/01/2022 Pro Management Inc. ® $1629.00 ❑ 28371 06/01/2022 06/01/2022 Andrew & Eva Fogg ® $1144.00 [:128372 06/01/2022 06/01/2022 Heritage Park Villas LP ® $19827.00 ❑ 28373 06/01/2022 06/01/2022 Diba Management ® $11668.00 ❑ 28374 06/01/2022 06101/2022 Tyler Court Associates, LP ® $572.00 ❑ 28375 06/01/2022 06/01/2022 Palo Verde Apartments, LP ® $914.00 ❑ 28376 06/01/2022 06/01/2022 Ha X Van ® $2709.00 ❑ 28377 06/01/2022 06101/2022 Chen Jackson ® $670.00 ❑ 28378 06/0112022 06/01/2022 Philip Tsui ® $984.00 ❑ 28379 06/01/2022 06/01/2022 Paul Yen ® $1033.00 ❑ 28380 06/01/2022 06/01/2022 Mie Chen ® $2402.00 ❑ 28381 06/01/2022 06/01/2022 Becky Binh Nguyet Luu or Eddie Ma ® $1774.00 ❑ 28382 06/01/2022 06/01/2022 Tinh Van Le 19 $628.00 ❑ 28383 06/0112022 06/01/2022 Everardo Garcia 0 $2274.00 ❑ 28384 06/0112022 06/01/2022 Ngoc T. Lieu ® $2159.00 ❑ 28385 06/01/2022 06/01/2022 Alfred Tai -Kong Ho and Lisa Chen ® $1041.00 ❑ 28386 06/01/2022 06/01/2022 Covina 023 Woods 206 LP c/o ® $994.00 ❑ 28387 06101/2022 06/01/2022 Doreen Han ® $784.00 ❑ 28388 06/01/2022 06101/2022 Roland Wiekamp ® $1282.00 ❑ 28389 06/0112022 06/01/2022 AMFP IV Atrium LLC clo Abacus ® $3933.00 [:128390 06/01/2022 06/01/2022 Siu Fung Mak ® $1488.00 [:128391 06/01/2022 06/01/2022 Baldwin Park Family Housing Limited ® $18648,00 ❑ 28392 06/01/2022 06/01/2022 Grace Chiou ® $811.00 ❑ 28393 06/01/2022 06/01/2022 Marina Alvarez ® $1869.00 ❑ 28394 06/01/2022 06/01/2022 McIntire Real Estate Inc. ® $727,00 Copyright 0 2011-2022, HAPPY Software, Inc. Check Register Report YR 06/02/2022 Page 2 ❑ 28395 06/01/2022 06/01/2022 Zhl Min Li and WXL Investments Inc. ® $2317.00 ❑ 28396 06/01/2022 06101/2022 Sul Man Mak ® $831.00 ❑ 28397 06/0112022 06101/2022 Henry Wong ® $2335.00 ❑ 28398 06/01/2022 06/01/2022 West Covina Senior Villas 11, LP ® $509.00 ❑ 28399 06/01/2022 06/01/2022 Dung Trung Pham and Tammy Tram ® $495.00 [-128400 06/01/2022 06101/2022 Francesco J. Sanchez and Gloria ® $1262,00 E:128401 06/0112022 06/01/2022 Blessed Rock of El Monte ® $22816.00 ❑ 28402 06/01/2022 06/01/2022 Blessed Rock of El Monte ® $3600.00 ❑ 28403 06/01/2022 06/01/2022 Vintage West Covina ® $6680.00 ❑ 28404 06/01/2022 06/0112022 Alfonso Contreras ® $1054.00 ❑ 28405 06/01/2022 06101/2022 Alta Vista Villas, LP c/o Yale ® $2899.00 ❑ 28406 06/01/2022 06/01/2022 Miriam Barrera ® $2325.00 ❑ 28407 06/01/2022 06/01/2022 West Covina Seniors Villas 1 ® $1070.00 [--128408 06/01/2022 06101/2022 Brookhollow Apartments ® $11765.00 ❑ 28409 06/01/2022 05/01/2022 Rahmat Ray Nehdar ® $2062.00 ❑ 28410 06/01/2022 06/01/2022 Alexander Chan ® $2072.00 ❑ 28411 06/01/2022 06/01/2022 Phat Binh Vuong ® $947.00 ❑ 28412 06/01/2022 06/01/2022 Alan Wu ® $786.00 ❑ 28413 06/01/2022 06/01/2022 Henry He ® $1173.00 [:128414 06/01/2022 06/01/2022 PAMA IV Properties, LP ® $3911.00 ❑ 28415 06101/2022 06/01/2022 Roger Hin Nam Mak ® $9293.00 ❑ 28416 06/01/2022 06/01/2022 LAT Investments, LLC ® $6070,00 ❑ 28417 06/01/2022 06/01/2022 Xitlalai Del Real Sanchez ® $940.00 ❑ 28418 06/01/2022 06/01/2022 Mary L Haynes ® $998,00 ❑ 28419 06/01/2022 06/01/2022 Clinett Glazis ® $1671.00 ❑ 28420 06/01/2022 06/01/2022 Jim & Nancy Bailey ® $571.00 ❑ 28421 06/01/2022 06/01/2022 Kimberly Nguyen ® $703.00 ❑ 28422 06/01/2022 06/01/2022 Joseph M. Kwok ® $1620.00 ❑ 28423 06/01/2022 06/01/2022 Mack E Titus ® $799.00 ❑ 28424 06/01/2022 06101/2022 William J Rogers ® $957.00 ❑ 28425 06/01/2022 06/0112022 Alejandra Gutierrez ® $583.00 ❑ 28426 06/01/2022 06/01/2022 Lourdes J. Garrison ® $1539.00 ❑ 28427 06/01/2022 06/01/2022 Angelica Garcia ® $2356.00 ❑ 28428 06/01/2022 06101/2022 Sophia Wong ® $1065.00 ❑ 28429 06/01/2022 06/01/2022 Lois J Gaston ® $835.00 ❑ 28430 06/01/2022 06/01/2022 Doan & Lily Thi ® $1900.00 ❑ 28431 06/01/2022 06/01/2022 EI Monte Affordable Housing Partner ® $435.00 ❑ 28432 06/01/2022 06/01/2022 Jose Baudelio Delgado ® $1142.00 ❑ 28433 06/01/2022 06101/2022 Larry Mimms ® $1539.00 ❑ 28434 06/01/2022 06/0112022 Jaime Jimenez ® $675.00 ❑ 28435 06/01/2022 06/01/2022 Ramiro Viramontes and Veronica ® $320.00 ❑ 28436 06/01/2022 06/01/2022 Fat Law ® $870.00 ❑ 28437 06/01/2022 06/01/2022 Kevin Kambor Kwong and Yuk Ming ® $1487.00 ❑ 28438 06/01/2022 06/01/2022 Kan Investments LTD, LLC ® $535.00 ❑ 28439 06/01/2022 06/01/2022 Dwight Chang ® $2181.00 ❑ 28440 06/01/2022 06/01/2022 Cameron Park Community Partners, ® $1027.00 Copyright 0 2011-2022, HAPPY Software, Inc, Check Register Report YR 06/02/2022 Page 3 ❑ 28441 06/01/2022 06/01/2022 Mozhgan Tavakoli ® $1555.00 ❑ 28442 06/01/2022 06/01/2022 Jun Tang ® $233.00 ❑ 28443 06/01/2022 06/01/2022 Anmelindon LLC ® $1540.00 ❑ 28444 06/01/2022 06/01/2022 Lourdes Vela ® $3525.00 ❑ 28445 06/01/2022 06/01/2022 Gilbert Roybal ® $1810.00 ❑ 28446 06/01/2022 06/01/2022 Philip & Fanny Kwok ® $1305.00 ❑ 28447 06/01/2022 06/01/2022 Woodside Village Apartments LP ® $6982.00 ❑ 28448 06/01/2022 06/01/2022 Robert Law& ® $840.00 ❑ 28449 06/01/2022 06/01/2022 Cynthia Pham ® $756.00 ❑ 28450 06101/2022 06101/2022 Fanny Chan ® $979.00 ❑ 28451 06/01/2022 06/01/2022 Baldwin Rose LP ® $1666.00 ❑ 28452 06/01/2022 06/01/2022 Kwan and Mei Chiang ® $1250.00 ❑ 28453 06/01/2022 06/01/2022 Sergio Molina ® $96.00 ❑ 28454 06/01/2022 06/01/2022 Chuen Lau ® $1708.00 ❑ 28455 06/01/2022 06101/2022 Tanya H Chen ® $2395.00 ❑ 28456 06/01/2022 06/01/2022 JM Lam Investment LLC ® $761.00 0 28457 06/01/2022 06/01/2022 Vijay Gulati ® $4772.00 ❑ 28458 06/01/2022 06/01/2022 Ngoc Lieu ® $1082.00 ❑ 28459 06/01/2022 06/0112022 Joseph H. Garcia ® $1270.00 ❑ 28460 06/01/2022 06/01/2022 Lark Ellen Village ® $9810.00 ❑ 28461 06/01/2022 06/01/2022 Xuyen Thach Han ® $2500.00 ❑ 28462 06101/2022 06/01/2022 EZ APT LLC ® $1460.00 ❑ 28463 06/01/2022 06/01/2022 Kim Wah Wong and Sau Yi Wong ® $1234.00 ❑ 28464 06/01/2022 06/01/2022 Lucena A Ewing ® $2498.00 [--128465 06/01/2022 06/01/2022 Jocelyn Jae Jhong ® $2610.00 ❑ 28466 06/01/2022 06101/2022 Virginia Carlson ® $1137.00 ❑ 28467 06/01/2022 06101/2022 Emilio De Jesus Cruz ® $1323.00 ❑ 28468 06/01/2022 06/01/2022 Dinh Thom Tran ® $1783.00 ❑ 28469 06/0112022 06/01/2022 Isabel R Sanchez ® $1343.00 ❑ 28470 06/01/2022 06/01/2022 Cienega Garden Apartments ® $4385.00 ❑ 28471 06/01/2022 06101/2022 Vinh Hong Lai ® $1260.00 ❑ 28472 06/01/2022 06/01/2022 Doreen E. Ewing ® $3725.00 [:128473 06/01/2022 06/01/2022 Moller Property Management ® $507.00 ❑ 28474 06/01/2022 06/01/2022 TPA/NASCH LLC, Westgate as a sole ® $1387.00 ❑ 28475 06/01/2022 06/01/2022 TDF LP - Pacific Towers c/o Winn ® $7799.00 [:128476 06101 /2022 06/01/2022 Paul & Annie W Chau ® $951.00 0 28477 06/01/2022 06/01/2022 LEFA Trust ® $1013.00 [:128478 06/01/2022 06101/2022 Gilbert Dominguez ® $10190.00 ❑ 28479 06/01/2022 06/01/2022 lap Hill Investment Inc. ® $1640.00 ❑ 28480 06/01/2022 06/01/2022 Dieu Van Huynh ® $965.00 [:128481 06/01/2022 06/01/2022 Kelly Nguyen ® $966.00 ❑ 28482 06/01/2022 06/01/2022 Ramona Property Managers, Inc. ® $593.00 [:128483 06/01/2022 06/01/2022 Badillo Street Senior Apartments, LLC ® $16323.00 ❑ 28484 06/01/2022 06/01/2022 Monrovia Heritage Park LP ® $10421.00 ❑ 28485 06/01/2022 06/01/2022 Monrovia Heritage Park LP ® $3055.00 ❑ 28486 06/01/2022 06/01/2022 James or Barbara Fox ® $1107.00 Copyright 0 2011-2022, HAPPY Software, Inc. Check Register Report YR 06/02/2022 Page 4 ❑ 28487 06/01/2022 06/01/2022 Mayra Ortega ® $1047.00 ❑ 28488 06/01/2022 06/01/2022 Sel Homes LLC ® $5575.00 ❑ 28489 06/01/2022 06/01/2022 Hui Chuan Wang ® $2970.00 ❑ 28490 06/01/2022 06/01/2022 725-731 W. Duarte Rd, LLC ® $1392.00 ❑ 28491 06/01/2022 06/01/2022 Nhan Nguyen and Amy Tran ® $2281.00 [:128492 06/01/2022 06/0112022 Paul P Simon ® $1183.00 [--128493 06/01/2022 06/01/2022 Puente Villa LLC ® $1294.00 [:128494 06/01/2022 06/01/2022 RAMONA BLVD. FAMILY ® $7336.00 ❑ 28495 06/01/2022 06/01/2022 AJG Realty Inc. ® $1553.00 [--128496 06/01/2022 06/01/2022 Maria Martha Martinez ® $1859.00 ❑ 28497 06/01/2022 06/01/2022 Antonio & Aida Rinos ® $2018.00 ❑ 28498 06/01/2022 06/01/2022 Greater San Gabriel Valley Property ® $1080.00 ❑ 28499 06/01/2022 06/01/2022 Annette C Scott ® $1476.00 ❑ 28500 06/01/2022 06/01/2022 Denise Van Pham ® $3212.00 ❑ 28501 06/01/2022 06/01/2022 Linh T Luu ® $1730.00 ❑ 28502 06/01/2022 06/0112022 1024 Royal Oaks LP dba Whispering ® $13643.00 ❑ 28503 06/01/2022 06/01/2022 Derek Sim ® $921.00 ❑ 28504 06/01/2022 06/01/2022 Allan M. & Virginia J Chipp and Ralph ® $2140.00 ❑ 28505 06/01/2022 06/01/2022 Amparo M Limon ® $201.00 ❑ 28506 06/01/2022 06/01/2022 Zi Man Li ® $1839,00 ❑ 28507 06/01/2022 06101/2022 Minh A Nguyen ® $1421.00 ❑ 28508 06/01/2022 06/01/2022 Jaime Barcena ® $843.00 ❑ 28509 06/01/2022 06101/2022 Monica D Mao ® $874.00 ❑ 28510 06/01/2022 06/01/2022 Shiu-Ein Huang ® $304.00 ❑ 28511 06/01/2022 0610112022 LAI MING LEUNG ® $506.00 [:128512 06/01/2022 06/01/2022 The Promenade Housing Partners, LP ® $3475.00 ❑ 28513 06/01/2022 06/01/2022 Paramjit S Nijjar ® $2129.00 ❑ 28514 06/01/2022 06/01/2022 Rosa Beltran ® $1183.00 ❑ 28515 06/01/2022 06/0112022 James Ronald Nguyen ® $1665.00 ❑ 28516 06/01/2022 0610112022 Takis Bogris ® $991.00 ❑ 28517 06/01/2022 06/01/2022 Yntante Holdings 1, LLC ® $909.00 ❑ 28518 06/01/2022 06/01/2022 Roman Basin ® $678.00 ❑ 28519 06101/2022 06/01/2022 Sandhya Kai and Padma Kal ® $1317.00 ❑ 28520 06/01/2022 04113/2022 K. Carl and Zitta A Setian ® $2852.00 ❑ 28521 06/01/2022 06/01/2022 Nomer Lacson ® $1685.00 ❑ 28522 06/01/2022 06/01/2022 Anna & Simon Choi ® $1285.00 ❑ 28523 06/01/2022 06/01/2022 Chung Thi Pham ® $2184.00 [:128524 06/01/2022 06/01/2022 Rosie Leon ® $1273.00 ❑ 28525 06/0112022 06/01/2022 Roy Lam ® $1160.00 ❑ 28526 06/01/2022 0610112022 Golden Dragon Properties LLC c/o ® $1209.00 ❑ 28527 06/0112022 06/01/2022 Nancy H Shen ® $526.00 ❑ 28528 06/01/2022 06/01/2022 Joe Clark ® $1140.00 ❑ 28529 06/01/2022 06/01/2022 Richard A DaSylveira ® $301.00 ❑ 28530 06/01/2022 06/01/2022 Sara Romo ® $1939.00 ❑ 28531 06/01/2022 06/01/2022 T & P Property LLC ® $876.00 ❑ 28532 06/01/2022 06/01/2022 Singing Wood Senior Housing LP ® $9363.00 Copyright 0 2011-2622, HAPPY Software, Inc. Check Register Report YR 06/02/2022 Page 6 ❑ 28533 06/01/2022 06101/2022 Michael H Phuong ® $968,00 ❑ 28534 06/01/2022 06/01/2022 Sitara B. Mamdani ® $1936.00 ❑ 28535 06/01/2022 06/01/2022 Joseph Pham ® $817.00 ❑ 28536 06/01/2022 06101/2022 Garvey Senior Affordable Partners, LP ® $2612,00 ❑ 28537 06/01/2022 06/01/2022 Ryan Kinpong Woo and Ching King ® $1168.00 ❑ 28538 06/01/2022 06/01/2022 Mei Yan Chen ® $1177.00 ❑ 28539 06/01/2022 06/01/2022 Tsz-Hong Young and Sin Kwan Lo ® $1526.00 ❑ 28540 06/0112022 06/01/2022 Shawn Hui Zhen ® $2688.00 ❑ 28641 06/0112022 06/01/2022 Fred Lau ® $338.00 Housing Choice Voucher Total Average Unit Count Average Weighted by Unit Count Hard to House Count $526,258.14 $1,100.96 455 $1,'164.10 4 Copyright 0 2011-2022, HAPPY Software, Inc. Check Register Report YR 06/02/2022 Page 6 ITEM NO. 2 TO: Honorable Chair and Board Members of the Housing Authority FROM: Rose Tam, Director of Finance SA" GA'B{2�ELu„ DATE: June 15e 2022 .O,�,gTBpJANUp'' SUBJECT: Treasurer's Report — April 2022 SUMMARY Attached is the Treasurer's Report for the month of April 2022. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for April 2022. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT 413012022 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of Catifomla Local Agency Investment Fund (LAIF) 31,646,527.85 Cash with Bank of the West City Checking (General) 26,636,643.09 Money Market Pius 42,806.68 CilyIncludIng General Fund S: all other Special Revenue Funds 0.623% Varies Varies $ 24,914,246.64 $ 24,914,245.54 $ 24,914,245.64 $ 24,914,245.64 Housing Authority 0.623% Varies Varies 14,134.43 14,134.43 14,134.43 14,134.43 24,928,379.97 24,928,379.97 24,928,379.97 24,928,379.97 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (Trost/Debt Service Fund) Varies Varies Varies 6,716,147.06 6,718,147.06 6,718,147.06 6,718,147.06 Fiscal Agent Funds - Successor Agency (TnrsUDebt Service Fund) Varies Varies Varies 0.82 0.82 0.82 0.82 6,718,147.88 6,718,147.88 6,718,147.86 6,718,147.88 $ 31,646,627.86 $ 31,646,627.86 $ 31,646,627.66 $ 31,046,627.85 Total Investments $ 31,646,527.85 Cash with Bank of the West City Checking (General) 26,636,643.09 Money Market Pius 42,806.68 City Mlsceiianeous Cash (WIC, PIR) 644,709.86 Successor Agency 1,182,651.65 Housing Authority 920,713.52 Financing Authority 11,700.00 Total Cash with Bank of the West 28,338,624.69 Investment Brokerage Capital Reserves (Dlvdend Option Cash) 267,723.12 Total Cash and Investments $ 60,242,876.66 In accordance with AB X126,the Community Development Commission Is dissolved effective January 31, 2612. The successor agency name Is "The City of Baldwin Parkas Successor Agency to the Community Development Commission of the City of Baldwin Park There was no Investment maturity/purchase transactions made for the month of April 2022 and several depositslwithdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are In compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Directoi- of Finance R ITEM NO. 3 /,ter Nug aF � TO: Honorable Mayor/ Chair and Members of the City Council for the 4K City City of Baldwin Park, Financing Authority, Municipal Financing • . saN GABR�EL�' Authority, Housing Authority, and Successor Agency �a'1 FROM: Enrique C. Zaldivar, Chief Executive Officer Rose Tam, Director of Finance DATE: June 15, 2022 SUBJECT: Adoption of the Budget for Fiscal Year 2022-23 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency SUMMARY The Mayor and City Council are required to adopt a budget annually for each fiscal year for the City. In addition, they must also adopt budgets for the Financing Authority, Municipal Financing Authority, Housing Authority, and the Successor Agency to the Dissolved Community Development Commission, where they also sit as Board Members. Attached is the copy of the proposed budget for fiscal year 2022-23 and the Resolutions which approves the adoption of the budget. The capital improvement projects (CIP) proposed budget for fiscal year 2022-23 is not included and will be presented at a later date. RECOMMENDATION Staff recommends that the City Council concurrently open public hearings for all its agencies, accept public testimony, and following the public hearing, approve the fiscal year 2022-23 Budget for: • City of Baldwin Park by Resolution 2022-034; and • Finance Authority by Resolution2022-001; and • Municipal Financing Authority by Resolution 2022-001; and • Housing Authority by Resolution 2022-003; and • Successor Agency by Resolution 2022-001. FISCAL IMPACT General Fund (100) Revenues $ 34,393,225 Expenditures $ 34,315,735 Surplus $ 77,490 Other Funds - Expenditures Future Development Fund $ 195,982 Internal Service Funds $ 6,074,968 Special Revenue Funds $48,391,872 Finance Authority $ 6,770,096 Successor Agency $ 2,129,239 Housing Authority $ 6,745,731 Total Other Funds — Expenditures $70,307,888 TOTAL BUDGET (CITY-WIDE EXPENDITURES $104,62AM3 BACKGROUND The Mayor and City Council must adopt a budget each fiscal year for the City and its respective Agency and Authorities to operate. The Chief Executive Officer and Director of Finance met initially with each member of the Executive Team and their managers/supervisors/assistants to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled for the Mayor and City Council to review and consider. The emphasis for the coming budget year is "Continued Proactive Planning and Fiscal Responsibility". The City is expecting expenditures to increase at a higher rate than expected revenues. Those future rising expenditure costs include but are not limited to CalPERS related costs, general insurance costs, and COLA/CPI adjustments. Therefore, the objective of the budget presented is to maintain a healthy fund balance to meet emergency and unexpected costs and future rising costs. The City will continue to promote increased productivity, encourage efficiency in the workplace, seek new revenues, and reinvest in the community. The City-wide total proposed budget for Fiscal Year 2022-23 is $104,623,623. The projected General Fund Reserve balance at the end of the fiscal year will be $11.84 million with an increase from proposed General Fund budget projected surplus of $77,490. The General Fund revenue is expected to increase by $1.01 million from the prior year. The projected increases are mainly from the continued rising value of property tax, sales tax, property tax in lieu of VLF, franchise tax, business license fees, and transient occupancy tax. We projected $1.05 million from the cannabis safety fees to be used to fund safety, community enhancement, safety, beautifying the community including landscaping and parks. It's also used to fund the youth and community services. A small percentage is used to fund administration costs and related legal expenses. The City's General Fund proposed expenditures are $34,315,735, an increase of $1.09 million from the prior year. Public safety continues to be the priority of the City. Therefore, the majority of the increase is for the public safety budget due to the planned filling of police officer vacancies and contractual obligations. The proposed budget increase also includes hiring additional staff and operational costs to restart special events and programs to benefit the residents, businesses in Baldwin Park and the community as a whole that were previously cancelled due to the pandemic. These special events and programs include but are not limited to the 4th of July Celebration, Arbor Day Celebration, Breakfast with Santa, Halloween Fest, Job Fair, Spring Fest, Tree Lighting Ceremony, Christmas with the COPS, National Night Out, Trick or Treat with the COPS, Celebrate Baldwin Park, Pride of the Valley 5K Run, Veterans Day Ceremony. The City will continue to take a balanced and conservative approach in managing expenditures, as well as seeking other sources of revenue to maintain a healthy reserve balance for contingencies. Staff will continue to monitor appropriations and expenditures closely and will keep the Mayor and City Council apprised of any significant changes that will impact the budget. ALTERNATIVES In the event the budget is not adopted by July 1, 2022, staff is recommending that the City Council approve Continuing Appropriation Resolutions for City Council, Finance Authority, Municipal Financing Authority, Housing Authority, and Successor Agency. which will allow the City to operate with the prior fiscal year's budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new program, including new capital expenditures, until such time as a new budget is adopted by the City Council. LEGAL REVIEW This report and resolutions have been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Resolution 2022-003 2. Continuing Appropriation Resolution(s) 3. FY2022-23 Proposed Budget (Summary). The completed proposed line -item budget is available on the City's website by June 15, 2022. 4. FY2022-23 Projected Fund Balance. 5. FY2022-23 Proposed General Fund Reserve Bar Chart A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 THE HOUSING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Housing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2022 and ending June 30, 2023, is hereby adopted as prepared and submitted by the Executive Director of the Housing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C)Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (D)All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. Attachment 1 (Continued) (E)Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2022. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 15th day of June 2022. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, MARLEN GARCIA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. was duly and regularly approved and adopted by the Members of the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on June 15, 2022, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: MARLEN GARCIA CITY CLERK Attachment 1 (Continued) A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2021-22 BUDGET FOR FISCAL YEAR 2022-23 PENDING FINAL APPROVAL OF THE 2022-23 BUDGET WHEREAS, the Housing Authority needs an operating budget to function financially, and WHEREAS, the Housing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Housing Authority has a properly approved budget for fiscal year 2021-22. NOW THEREFORE, THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The Housing Authority adopts as a temporary measure the fiscal year 2021-22 budget as its budget for fiscal year 2022-23. Section 2. The Housing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Housing Authority is hereby authorized to execute this resolution indicating its adoption by the Housing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 15th day of June 2022. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, MARLEN GARCIA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. HA was duly and regularly approved and adopted by the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on June 15, 2022, by the following vote: NOES: MEMBERS: ABSTAIN: MEMBERS: MARLEN GARCIA CITY CLERK Attachment 2 (Continued) City of Baldwin Park Fiscal Year 2022-2023 Proposed Budget FY 2023 FY 2023 Proposed Proposed Surplus/ Fund Fund Description Revenues Expenditures (Deficit) General Fund: 1.00 General Fund* 200 Future Development Fund** Subtotal - General Fund Internal Services Funds: 401 Information and Support Services 402 Fleet Services 403 Internal Insurance Subtotal - Internal Services Funds Special (Restricted) Funds: 205 Federal Asset Forfeiture 208 Law Enforcement Development Impact 220 Community Development Block Grant 221 H.O.M.E. (Home Investment Partnership Program) 222 CAL Home 230 AB 1693 Business Improvement Fees 231 Air Quality Management 234 Park Fees (Quimby Act) 235 General Plan Fees 236 Public Art Fees 237 Cannabis Mitigation Fee 240 Gasoline Tax 241 Surface Transportation Program 243 Bicycle and Pedestrian Safety 244 Proposition A 245 Proposition C 246 AB939 Integrated Waste Management 247 Oil Recycling Grant 249 Storm Drains NPDS 250 Assessment District 251 Street Lighting and Landscape 252 Parks Maintenance Assessment District 253 Proposition A - Parks 254 Measure R Local Return 255 Measure M 256 SBI Road Repair & Accountability 257 Traffic Mitigation Fees 258 Measure W 260 Summer Lunch Program 270 Grants Fund 271 Police Grants Fund 275 American Rescue Plan Act 280 Cooperative Agreements Contributions 450 BPROUD Utility District Subtotal Special Funds TOTAL GENERAL, INTERNAL SERV., & SPECIAL FUNDS: 34,393,225 34,315,735 77,490 52,360 195,982 (143,622) 34,445,585 34,511,717 (66,132) 1,087,727 1,085,727 2,000 1,014,669 1,012,469 2,200 4,006,469 3,976,772 29,698 6,108,866 6,074,968 33,898 0 57,043 (57,043) 20,600 0 20,600 1,354,662 1,316,470 38,192 3,042,073 3,001,333 40,740 100 0 100 130,200 216,676 (86,476) 188,000 132,548 55,452 190,000 981,961 (791,961) 160,000 354,338 (194,338) 61,500 343,978 (282,478) 1,400,000 1,073,811 326,189 2,193,573 2,021,209 172,364 999,452 0 999,452 71,490 175,923 (104,433) 2,120,970 2,067,647 53,323 1,539,658 2,013,398 (473,740) 337,000 407,069 (70,069) 10,000 22,751 (12,751) 59,116 95,100 (35,984) 12,630 0 12,630 1,804,330 2,247,039 (442,709) 991,601 991,601 0 154,080 154,079 0 1,155,979 1,025,478 130,501 3,053,354 3,482,785 (429,431) 1,733,913 475,120 1,258,793 12,600 0 12,600 9,233,530 1,678,530 7,555,000 30,991 30,991 (0) 2,491,010 15,436,335 (12,945,324) 71,200 134,042 (62,842) 11,240 8,404,618 (8,393,378) 400,000 0 400,000 0 50,000 (50,000) 35,034,852 48,391,872 (13,357,020) Attachment 3 75,589,302 88,978,557 (1.3,389,255) City of Baldwin Park Fiscal Year 2022-2023 Proposed Budget FY 2023 FY 2023 Proposed Proposed Surplus/ Fund Fund Description Revenues Expenditures (Deficit) Financing Authority Funds: 610 COP Lease Payment 651 Pension Obligation Bond 2019 660 Measure M Rev Bond Subtotal Financing Authority Funds Successor Agency Funds: Capital Projects 806 Sierra Vista Capital Project Subtotal Capital Projects Debt Service 838 BP Merged 2017 Refinance Subtotal Debt Service Low/Mod Housing 890 Low/Mod Income Housing Subtotal Low/Mod Housing TOTAL SUCCESSOR AGENCY FUNDS: Housing Authority: 901 Housing Voucher Choice 902 Housing Authority American Rescue Plan Act 905 Public Housing 910 CIAP Subtotal Housing Authority Funds COMBINED GRAND TOTAL - ALL FUNDS * The Projected General Fund Reserve Balance at June 30, 2023 is 589,445 589,445 (0) 3,844,787 3,844,787 (0) 589,669 2,335,864 (1,746,195) 5,023,901 6,770,096 (1,746,195) 95,949 95,949 (0) 95,949 95,949 (0) 1,083,915 1,070,460 13,455 1,083,915 1,070,460 13,455 272,399 962,830 (690,431) 272,399 962,830 (690,431) 1,452,263 2,129,239 (676,977) 6,797,231 6,621,032 176,199 0 2,026 (2,026) 98,075 91,848 6,227 30,825 30,825 0 6,926,131 6,745,731 180,400 88,991,597 104,623,623 (15,632,026) $ 11,839,077 ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 3 (Continued) City of Baldwin Park Fiscal Year 2022-2023 Projected Fund Balance Fund Fund Description Revised Projected Fund Balance 0613012022 2023 Proposed Revenues 2023 Proposed Transfers In 2023 Proposed Expenditures 2023 Proposed Transfers Out Projected Fund Balance 0613012023 General Fund: 100 General Fund* 28,903,820 33,674,600 718,625 33,726,290 589,445 28,981,310 200 Future Development Fund** 5,402,238 52,360 0 195,982 0 5,258,616 210 Community Enhancement Fund** 664,663 0 0 0 0 664,663 Subtotal - General Fund $ 34,970,722 $ 33,726,960 $ 718,625 $ 33,922,272 $ 589,445 $ 34,904,590 Internal Services Funds: 401 Information and Support Services 218,412 1,087,727 0 1,085,727 0 220,412 402 Fleet Services 664,282 1,014,669 0 1,012,469 0 666,482 403 Internal Insurance (7,895,901) 4,006,469 0 3,976,772 0 (7,866,203) 404 Capital Equipment 12,370 0 0 0 0 12,370 Subtotal - Internal Services Funds $ (7,000,837) $ 6,108,866 $ $ 6,074,968 $ $ (6,966,940) Special (Restricted) Funds: 205 Federal Asset Forfeiture 152,498 0 0 57,043 0 95,455 206 State Asset Forfeiture 55,236 0 0 0 0 55,236 207 Local Law Enforcement Block Grant 15,259 0 0 0 0 15,259 208 Law Enforcement Development Impact 91,816 20,600 0 0 0 112,416 209 AB74 Public Safety Enhancement 150,151 0 0 0 0 150,151 220 Community Development Block Grant (398,220) 1,354,662 0 1,316,470 0 (360,028) 221 H.O.M.E. (Home Investment Partnership Program) 1,284,371 3,042,073 0 3,001,333 0 1,325,110 222 CAL Home 68,107 100 0 0 0 68,207 230 AB1693 Business Improvement Fees 87,944 130,200 0 216,676 0 1,468 231 Air Quality Management 219,667 188,000 0 132,548 0 275,120 232 Residential Development Fee 4 0 0 0 0 4 233 Economic Development Grant 541 0 0 0 0 541 234 Park Fees (Quimby Act) 1,196,837 190,000 0 981,961 0 404,876 235 General Plan Fees 556,115 160,000 0 354,338 0 361,777 236 Public Art Fees 418,569 61,500 0 343,978 0 136,091 237 Cannabis Mitigation Fee 1,403,750 1,400,000 0 23,811 1,050,000 1,729,939 240 Gasoline Tax 31,790 2,193,573 0 2,021,209 0 204,154 241 Surface Transportation Program (73,439) 999,452 0 0 0 926,013 243 Bicycle and Pedestrian Safety (3,992) 71,490 0 175,923 0 (108,425) 244 Proposition A (175,751) 2,120,970 0 2,067,647 0 (122,428) 245 Proposition C 727,042 1,539,658 0 2,013,398 0 253,301 246 AB939 Integrated Waste Management 12,907 337,000 0 407,069 0 (57,162) 247 Oil Recycling Grant 22,766 10,000 0 22,751 0 10,014 249 Storm Drains NPDS 13,412 59,116 0 95,100 0 (22,572) 250 Assessment District 407,143 12,630 0 0 0 419,773 251 Street Lighting and Landscape 148,483 1,787,330 17,000 2,247,039 0 (294,226) 252 Parks Maintenance Assessment District 86,995 862,236 129,365 991,601 0 86,995 253 Proposition A - Parks 8 60 154,020 154,079 0 8 254 Measure R Local Return 361,035 1,155,979 0 1,025,478 0 491,536 255 Measure M 1,685,273 1,307,159 1,746,195 2,893,116 589,669 1,255,842 256 SBI Road Repair & Accountability 493,520 1,733,913 0 475,120 0 1,752,313 257 Traffic Mitigation Fees (18,457) 12,600 0 0 0 (5,857) 258 Measure W 369,243 9,233,530 0 1,678,530 0 7,924,243 259 Measure H (157,828) 0 0 0 0 (157,828) 260 Summer Lunch Program (2,408) 0 30,991 30,991 0 (2,408) 270 Grants Fund 15,507,783 2,491,010 0 15,436,335 0 2,562,459 271 Police Grants Fund 71,260 71,200 0 134,042 0 8,418 275 American Rescue Plan Act 16,392,664 11,240 0 8,404,618 0 7,999,286 278 Measure W Grant 1,161,939 0 0 0 0 1,161,939 280 Cooperative Agreements Contributions (399,383) 400,000 0 0 0 617 Attachment 4 COMBINED GRAND TOTAL - ALL FUNDS $ 85,850,506 $ 84,889,514 $ 4,102,083 $ 100,521,540 $ 4,102,083 $ 70,218,479 * The Projected General Fund Reserve Balance at June 30, 2023 is: $ 11,839,077 ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 4 (Continued) Projected 2023 2023 2023 2023 Projected Fund Balance Proposed Proposed Proposed Proposed Fund Balance Fund Fund Description 0613012022 Revenues Transfers In Expenditures Transfers Out 06/30/2023 Special (Restricted) Funds Continued: 301 Building Reserve 9,959 0 0 0 0 9,959 450 BPROUD Utility District 273,300 0 0 50,000 0 223,300 Subtotal Special Funds $ 42,247,906 $ 32,957,282 $ 2,077,570 $ 46,752,203 $ 1,639,669 $ 28,890,886 TOTAL GENERAL, INTERNAL SRV & SPECIAL FUNDS: $ 70,217,791 $ 72,793,107 $ 2,796,195 $ 86,749,443 $ 2,229,114 $ 56,828,536 Financing Authority Funds: 601 Debt Service 503,162 0 0 0 0 503,162 610 COP Lease Payment (70,882) 0 589,445 589,445 0 (70,882) 625 Gas Tax Debt Service 7 0 0 0 0 7 635 BPFA/PM 2003 Tax Alloc 32,715 0 0 0 0 32,715 637 BPFA/CBD 1990 Refunding Loan 143 0 0 0 0 143 650 Pension Obligation Bond 26,035 0 0 0 0 26,035 651 Pension Obligation Bond 2019 254 3,844,787 0 3,844,787 0 254 660 Measure M Rev Bond 6,633,579 0 589,669 589,669 1,746,195 4,887,385 Subtotal Financing Authority Funds $ 7,125,013 $ 3,844,787 $ 1,179,114 $ 5,023,901 $ 1,746,195 $ 5,378,818 Successor Agency Funds: Capital Projects 806 Sierra Vista Capital Project 1,848,653 0 95,949 95,949 0 1,848,653 Subtotal Capital Projects $ 1,848,652 $ $ 95,949 $ 95,949 $ $ 1,848,651 Debt Service 836 Sierra Vista Debt Service 9,640 0 0 0 0 9,640 838 BP Merged 2000 Refinance (474,844) 1,083,915 0 974,511 95,949 (461,389) Subtotal Debt Service $ (465,205) $ 1,083,915 $ $ 974,511 $ 95,949 $ (451,750) Low/Mod Housing 890 Low/Mod Income Housing $ 6,173,756 $ 272,399 $ - $ 962,830 $ - $ 5,483,324 Subtotal Low/Mod Housing 6,173,756 272,399 0 962,830 0 5,483,324 TOTAL SUCCESSOR AGENCY FUNDS: $ 7,557,203 $ 1,356,314 $ 95,949 $ 2,033,290 $ 95,949 $ 6,880,226 Housing Authority 901 Housing Voucher Choice 116,283 6,797,231 0 6,621,032 0 292,482 902 Housing Authority American Rescue Plan Act 387,658 0 0 2,026 0 385,632 905 Public Housing 446,558 67,250 30,825 91,848 0 452,785 910 CTAP 0 30,825 0 0 30,825 0 Subtotal Housing Authority Funds $ 950,499 $ 6,895,306 $ 30,825 $ 6,714,906 $ 30,825 $ 1,130,899 COMBINED GRAND TOTAL - ALL FUNDS $ 85,850,506 $ 84,889,514 $ 4,102,083 $ 100,521,540 $ 4,102,083 $ 70,218,479 * The Projected General Fund Reserve Balance at June 30, 2023 is: $ 11,839,077 ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 4 (Continued) $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 General Fund Reserve Bar Chart - Fiscal Year 2022-23 Proposed 2014 2015 2016 2017 2018 2019 2020 2021 2022 Projected 2023 Proposed Unaudited Note: This table does not include the Future Development Fund or Community Enhancement Fund. Attachment 5 AGENDA BALDWIN PARK MUNICIPAL FINANCING AUTHORITY REGULAR MEETING COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 June 15, 2022 7:00 PM Audio Streaming will be available at: https.11www.youtube.com/Channe//UCFLZO dDFRjy59rhiDZ93Fp/featured?view as=subscriber http:%/baldwinpark.granicus.comNiewPublisher.phI2 Niew id=10 Audio Streaming Simultaneously in Spanish will be available at: htWs: //www ;youtube. com/channel/UC3bPFB]HcoP]ks]XgetmGcA p ALO O .HUB`0 lu --SAN11,d 9RIEL, ,a 1! C V! A Emmanuel J. Estrada - Chair Daniel Damian - Vice Chair Alejandra Avila - Board Member Monica Garcia - Board Member Paul C. Hernandez - Board Member PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Se invita al publico a dirigirse al Concilio o City Council or any of its Agencies listed cualquiera otra de sus Agencias nombradas en on this agenda on any matter posted on esta agenda, para hablar sobre cualquier asunto the agenda or on any other matter within publicado en la agenda o cualquier terra que its jurisdiction. In accordance with este bajo su jurisdiccion. De acuerdo con el Chapter 39 of the Baldwin Park Municipal capitulo 39 del Codigo Municipal de la Ciudad Code, Speakers must address the de Baldwin Park, los comentaros deben se Council as a whole and refrain from dirigidos al Concilio como una sola entidad, y no making impertinent, slanderous, or ser impertinentes, difamatorios, o profanos, o profane remarks or disrupt the peace of interrumpir la paz de la reunion. the meeting. CALL TO ORDER ROLL CALL MUNICIPAL FINANCING AUTHORITY REGULAR MEETING — 7:00 PM Board Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Vice Chair Daniel Damian, and Chair Emmanuel J. Estrada PUBLIC COMMUNICATIONS THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. (Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas porpersonas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 7:00 PM to 8:00 PM on June 15, 2022 to comments(a baldwinpark.com. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. If you are a non-English Speaker and require translation services in another language other than Spanish, please indicate your request in your communication up to 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume. PUBLIC HEARING 1. Adoption of the Budget for Fiscal Year 2022-23 for the City Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency Staff recommends that the City Council concurrently open public hearings for all its agencies, accept public testimony, and following the public hearing, approve the fiscal year 2022-23 Budget for: • City of Baldwin Park by Resolution 2022-034; and 1. Finance Authority by Resolution2022-001; and 2. Municipal Financing Authority by Resolution 2022-001; and 3. Housing Authority by Resolution 2022-003; and 4. Successor Agency by Resolution 2022-001. ADJOURNMENT CERTIFICATION I, Marlen Garcia, Secretary of the Municipal Financing Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of June, 2022. ,XJA fth4V A4Z Marlen Garcia, City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at Imorales@baldwinpark. com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) ITEM NO. 1 /,ter Nug aF � TO: Honorable Mayor/ Chair and Members of the City Council for the 4K City City of Baldwin Park, Financing Authority, Municipal Financing • . saN GABR�EL�' Authority, Housing Authority, and Successor Agency �a'1 FROM: Enrique C. Zaldivar, Chief Executive Officer Rose Tam, Director of Finance DATE: June 15, 2022 SUBJECT: Adoption of the Budget for Fiscal Year 2022-23 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency SUMMARY The Mayor and City Council are required to adopt a budget annually for each fiscal year for the City. In addition, they must also adopt budgets for the Financing Authority, Municipal Financing Authority, Housing Authority, and the Successor Agency to the Dissolved Community Development Commission, where they also sit as Board Members. Attached is the copy of the proposed budget for fiscal year 2022-23 and the Resolutions which approves the adoption of the budget. The capital improvement projects (CIP) proposed budget for fiscal year 2022-23 is not included and will be presented at a later date. RECOMMENDATION Staff recommends that the City Council concurrently open public hearings for all its agencies, accept public testimony, and following the public hearing, approve the fiscal year 2022-23 Budget for: • City of Baldwin Park by Resolution 2022-034; and • Finance Authority by Resolution2022-001; and • Municipal Financing Authority by Resolution 2022-001; and • Housing Authority by Resolution 2022-003; and • Successor Agency by Resolution 2022-001. FISCAL IMPACT General Fund (100) Revenues $ 34,393,225 Expenditures $ 34,315,735 Surplus $ 77,490 Other Funds - Expenditures Future Development Fund $ 195,982 Internal Service Funds $ 6,074,968 Special Revenue Funds $48,391,872 Finance Authority $ 6,770,096 Successor Agency $ 2,129,239 Housing Authority $ 6,745,731 Total Other Funds — Expenditures $70,307,888 TOTAL BUDGET (CITY-WIDE EXPENDITURES $104,62AM3 BACKGROUND The Mayor and City Council must adopt a budget each fiscal year for the City and its respective Agency and Authorities to operate. The Chief Executive Officer and Director of Finance met initially with each member of the Executive Team and their managers/supervisors/assistants to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled for the Mayor and City Council to review and consider. The emphasis for the coming budget year is "Continued Proactive Planning and Fiscal Responsibility". The City is expecting expenditures to increase at a higher rate than expected revenues. Those future rising expenditure costs include but are not limited to CalPERS related costs, general insurance costs, and COLA/CPI adjustments. Therefore, the objective of the budget presented is to maintain a healthy fund balance to meet emergency and unexpected costs and future rising costs. The City will continue to promote increased productivity, encourage efficiency in the workplace, seek new revenues, and reinvest in the community. The City-wide total proposed budget for Fiscal Year 2022-23 is $104,623,623. The projected General Fund Reserve balance at the end of the fiscal year will be $11.84 million with an increase from proposed General Fund budget projected surplus of $77,490. The General Fund revenue is expected to increase by $1.01 million from the prior year. The projected increases are mainly from the continued rising value of property tax, sales tax, property tax in lieu of VLF, franchise tax, business license fees, and transient occupancy tax. We projected $1.05 million from the cannabis safety fees to be used to fund safety, community enhancement, safety, beautifying the community including landscaping and parks. It's also used to fund the youth and community services. A small percentage is used to fund administration costs and related legal expenses. The City's General Fund proposed expenditures are $34,315,735, an increase of $1.09 million from the prior year. Public safety continues to be the priority of the City. Therefore, the majority of the increase is for the public safety budget due to the planned filling of police officer vacancies and contractual obligations. The proposed budget increase also includes hiring additional staff and operational costs to restart special events and programs to benefit the residents, businesses in Baldwin Park and the community as a whole that were previously cancelled due to the pandemic. These special events and programs include but are not limited to the 4th of July Celebration, Arbor Day Celebration, Breakfast with Santa, Halloween Fest, Job Fair, Spring Fest, Tree Lighting Ceremony, Christmas with the COPS, National Night Out, Trick or Treat with the COPS, Celebrate Baldwin Park, Pride of the Valley 5K Run, Veterans Day Ceremony. The City will continue to take a balanced and conservative approach in managing expenditures, as well as seeking other sources of revenue to maintain a healthy reserve balance for contingencies. Staff will continue to monitor appropriations and expenditures closely and will keep the Mayor and City Council apprised of any significant changes that will impact the budget. ALTERNATIVES In the event the budget is not adopted by July 1, 2022, staff is recommending that the City Council approve Continuing Appropriation Resolutions for City Council, Finance Authority, Municipal Financing Authority, Housing Authority, and Successor Agency. which will allow the City to operate with the prior fiscal year's budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new program, including new capital expenditures, until such time as a new budget is adopted by the City Council. LEGAL REVIEW This report and resolutions have been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Resolution 2022-001 2. Continuing Appropriation Resolution(s) 3. FY2022-23 Proposed Budget (Summary). The completed proposed line -item budget is available on the City's website by June 15, 2022. 4. FY2022-23 Projected Fund Balance. 5. FY2022-23 Proposed General Fund Reserve Bar Chart 1+101kzlllyl A RESOLUTION OF THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 THE MUNICIPAL FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Municipal Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2022 and ending June 30, 2023, is hereby adopted as prepared and submitted by the Executive Director of the Municipal Financing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C)Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (D)All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. Attachment 1 (Continued) (E)Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2022. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 15th day of June 2022. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK 1, MARLEN GARCIA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. MFA was duly and regularly approved and adopted by the Members of the Municipal Financing Authority of the City of Baldwin Park at a regular meeting of the Municipal Financing Authority on June 15, 2022, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: MARLEN GARCIA CITY CLERK Attachment 1 (Continued) A RESOLUTION OF THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2021-22 BUDGET FOR FISCAL YEAR 2022-23 PENDING FINAL APPROVAL OF THE 2022-23 BUDGET WHEREAS, the Municipal Financing Authority needs an operating budget to function financially, and WHEREAS, the Municipal Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Municipal Financing Authority has a properly approved budget for fiscal year 2021-22. NOW THEREFORE THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The Municipal Financing Authority adopts as a temporary measure the fiscal year 2021-22 budget as its budget for fiscal year 2022-23. Section 2. The Municipal Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Municipal Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Municipal Financing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 15th day of June 2022. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, MARLEN GARCIA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. MFA was duly and regularly approved and adopted by the Municipal Financing Authority of the City of Baldwin Park at a regular meeting of the Municipal Financing Authority on June 15, 2022, by the following vote: NOES: MEMBERS: ABSTAIN: MEMBERS: MARLEN GARCIA CITY CLERK Attachment 2 (Continued) City of Baldwin Park Fiscal Year 2022-2023 Proposed Budget FY 2023 FY 2023 Proposed Proposed Surplus/ Fund Fund Description Revenues Expenditures (Deficit) General Fund: 1.00 General Fund* 200 Future Development Fund** Subtotal - General Fund Internal Services Funds: 401 Information and Support Services 402 Fleet Services 403 Internal Insurance Subtotal - Internal Services Funds Special (Restricted) Funds: 205 Federal Asset Forfeiture 208 Law Enforcement Development Impact 220 Community Development Block Grant 221 H.O.M.E. (Home Investment Partnership Program) 222 CAL Home 230 AB 1693 Business Improvement Fees 231 Air Quality Management 234 Park Fees (Quimby Act) 235 General Plan Fees 236 Public Art Fees 237 Cannabis Mitigation Fee 240 Gasoline Tax 241 Surface Transportation Program 243 Bicycle and Pedestrian Safety 244 Proposition A 245 Proposition C 246 AB939 Integrated Waste Management 247 Oil Recycling Grant 249 Storm Drains NPDS 250 Assessment District 251 Street Lighting and Landscape 252 Parks Maintenance Assessment District 253 Proposition A - Parks 254 Measure R Local Return 255 Measure M 256 SBI Road Repair & Accountability 257 Traffic Mitigation Fees 258 Measure W 260 Summer Lunch Program 270 Grants Fund 271 Police Grants Fund 275 American Rescue Plan Act 280 Cooperative Agreements Contributions 450 BPROUD Utility District Subtotal Special Funds TOTAL GENERAL, INTERNAL SERV., & SPECIAL FUNDS: 34,393,225 34,315,735 77,490 52,360 195,982 (143,622) 34,445,585 34,511,717 (66,132) 1,087,727 1,085,727 2,000 1,014,669 1,012,469 2,200 4,006,469 3,976,772 29,698 6,108,866 6,074,968 33,898 0 57,043 (57,043) 20,600 0 20,600 1,354,662 1,316,470 38,192 3,042,073 3,001,333 40,740 100 0 100 130,200 216,676 (86,476) 188,000 132,548 55,452 190,000 981,961 (791,961) 160,000 354,338 (194,338) 61,500 343,978 (282,478) 1,400,000 1,073,811 326,189 2,193,573 2,021,209 172,364 999,452 0 999,452 71,490 175,923 (104,433) 2,120,970 2,067,647 53,323 1,539,658 2,013,398 (473,740) 337,000 407,069 (70,069) 10,000 22,751 (12,751) 59,116 95,100 (35,984) 12,630 0 12,630 1,804,330 2,247,039 (442,709) 991,601 991,601 0 154,080 154,079 0 1,155,979 1,025,478 130,501 3,053,354 3,482,785 (429,431) 1,733,913 475,120 1,258,793 12,600 0 12,600 9,233,530 1,678,530 7,555,000 30,991 30,991 (0) 2,491,010 15,436,335 (12,945,324) 71,200 134,042 (62,842) 11,240 8,404,618 (8,393,378) 400,000 0 400,000 0 50,000 (50,000) 35,034,852 48,391,872 (13,357,020) Attachment 3 75,589,302 88,978,557 (1.3,389,255) City of Baldwin Park Fiscal Year 2022-2023 Proposed Budget FY 2023 FY 2023 Proposed Proposed Surplus/ Fund Fund Description Revenues Expenditures (Deficit) Financing Authority Funds: 610 COP Lease Payment 651 Pension Obligation Bond 2019 660 Measure M Rev Bond Subtotal Financing Authority Funds Successor Agency Funds: Capital Projects 806 Sierra Vista Capital Project Subtotal Capital Projects Debt Service 838 BP Merged 2017 Refinance Subtotal Debt Service Low/Mod Housing 890 Low/Mod Income Housing Subtotal Low/Mod Housing TOTAL SUCCESSOR AGENCY FUNDS: Housing Authority: 901 Housing Voucher Choice 902 Housing Authority American Rescue Plan Act 905 Public Housing 910 CIAP Subtotal Housing Authority Funds COMBINED GRAND TOTAL - ALL FUNDS * The Projected General Fund Reserve Balance at June 30, 2023 is 589,445 589,445 (0) 3,844,787 3,844,787 (0) 589,669 2,335,864 (1,746,195) 5,023,901 6,770,096 (1,746,195) 95,949 95,949 (0) 95,949 95,949 (0) 1,083,915 1,070,460 13,455 1,083,915 1,070,460 13,455 272,399 962,830 (690,431) 272,399 962,830 (690,431) 1,452,263 2,129,239 (676,977) 6,797,231 6,621,032 176,199 0 2,026 (2,026) 98,075 91,848 6,227 30,825 30,825 0 6,926,131 6,745,731 180,400 88,991,597 104,623,623 (15,632,026) $ 11,839,077 ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 3 (Continued) City of Baldwin Park Fiscal Year 2022-2023 Projected Fund Balance Fund Fund Description Revised Projected Fund Balance 0613012022 2023 Proposed Revenues 2023 Proposed Transfers In 2023 Proposed Expenditures 2023 Proposed Transfers Out Projected Fund Balance 0613012023 General Fund: 100 General Fund* 28,903,820 33,674,600 718,625 33,726,290 589,445 28,981,310 200 Future Development Fund** 5,402,238 52,360 0 195,982 0 5,258,616 210 Community Enhancement Fund** 664,663 0 0 0 0 664,663 Subtotal - General Fund $ 34,970,722 $ 33,726,960 $ 718,625 $ 33,922,272 $ 589,445 $ 34,904,590 Internal Services Funds: 401 Information and Support Services 218,412 1,087,727 0 1,085,727 0 220,412 402 Fleet Services 664,282 1,014,669 0 1,012,469 0 666,482 403 Internal Insurance (7,895,901) 4,006,469 0 3,976,772 0 (7,866,203) 404 Capital Equipment 12,370 0 0 0 0 12,370 Subtotal - Internal Services Funds $ (7,000,837) $ 6,108,866 $ $ 6,074,968 $ $ (6,966,940) Special (Restricted) Funds: 205 Federal Asset Forfeiture 152,498 0 0 57,043 0 95,455 206 State Asset Forfeiture 55,236 0 0 0 0 55,236 207 Local Law Enforcement Block Grant 15,259 0 0 0 0 15,259 208 Law Enforcement Development Impact 91,816 20,600 0 0 0 112,416 209 AB74 Public Safety Enhancement 150,151 0 0 0 0 150,151 220 Community Development Block Grant (398,220) 1,354,662 0 1,316,470 0 (360,028) 221 H.O.M.E. (Home Investment Partnership Program) 1,284,371 3,042,073 0 3,001,333 0 1,325,110 222 CAL Home 68,107 100 0 0 0 68,207 230 AB1693 Business Improvement Fees 87,944 130,200 0 216,676 0 1,468 231 Air Quality Management 219,667 188,000 0 132,548 0 275,120 232 Residential Development Fee 4 0 0 0 0 4 233 Economic Development Grant 541 0 0 0 0 541 234 Park Fees (Quimby Act) 1,196,837 190,000 0 981,961 0 404,876 235 General Plan Fees 556,115 160,000 0 354,338 0 361,777 236 Public Art Fees 418,569 61,500 0 343,978 0 136,091 237 Cannabis Mitigation Fee 1,403,750 1,400,000 0 23,811 1,050,000 1,729,939 240 Gasoline Tax 31,790 2,193,573 0 2,021,209 0 204,154 241 Surface Transportation Program (73,439) 999,452 0 0 0 926,013 243 Bicycle and Pedestrian Safety (3,992) 71,490 0 175,923 0 (108,425) 244 Proposition A (175,751) 2,120,970 0 2,067,647 0 (122,428) 245 Proposition C 727,042 1,539,658 0 2,013,398 0 253,301 246 AB939 Integrated Waste Management 12,907 337,000 0 407,069 0 (57,162) 247 Oil Recycling Grant 22,766 10,000 0 22,751 0 10,014 249 Storm Drains NPDS 13,412 59,116 0 95,100 0 (22,572) 250 Assessment District 407,143 12,630 0 0 0 419,773 251 Street Lighting and Landscape 148,483 1,787,330 17,000 2,247,039 0 (294,226) 252 Parks Maintenance Assessment District 86,995 862,236 129,365 991,601 0 86,995 253 Proposition A - Parks 8 60 154,020 154,079 0 8 254 Measure R Local Return 361,035 1,155,979 0 1,025,478 0 491,536 255 Measure M 1,685,273 1,307,159 1,746,195 2,893,116 589,669 1,255,842 256 SBI Road Repair & Accountability 493,520 1,733,913 0 475,120 0 1,752,313 257 Traffic Mitigation Fees (18,457) 12,600 0 0 0 (5,857) 258 Measure W 369,243 9,233,530 0 1,678,530 0 7,924,243 259 Measure H (157,828) 0 0 0 0 (157,828) 260 Summer Lunch Program (2,408) 0 30,991 30,991 0 (2,408) 270 Grants Fund 15,507,783 2,491,010 0 15,436,335 0 2,562,459 271 Police Grants Fund 71,260 71,200 0 134,042 0 8,418 275 American Rescue Plan Act 16,392,664 11,240 0 8,404,618 0 7,999,286 278 Measure W Grant 1,161,939 0 0 0 0 1,161,939 280 Cooperative Agreements Contributions (399,383) 400,000 0 0 0 617 Attachment 4 COMBINED GRAND TOTAL - ALL FUNDS $ 85,850,506 $ 84,889,514 $ 4,102,083 $ 100,521,540 $ 4,102,083 $ 70,218,479 * The Projected General Fund Reserve Balance at June 30, 2023 is: $ 11,839,077 ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 4 (Continued) Projected 2023 2023 2023 2023 Projected Fund Balance Proposed Proposed Proposed Proposed Fund Balance Fund Fund Description 0613012022 Revenues Transfers In Expenditures Transfers Out 06/30/2023 Special (Restricted) Funds Continued: 301 Building Reserve 9,959 0 0 0 0 9,959 450 BPROUD Utility District 273,300 0 0 50,000 0 223,300 Subtotal Special Funds $ 42,247,906 $ 32,957,282 $ 2,077,570 $ 46,752,203 $ 1,639,669 $ 28,890,886 TOTAL GENERAL, INTERNAL SRV & SPECIAL FUNDS: $ 70,217,791 $ 72,793,107 $ 2,796,195 $ 86,749,443 $ 2,229,114 $ 56,828,536 Financing Authority Funds: 601 Debt Service 503,162 0 0 0 0 503,162 610 COP Lease Payment (70,882) 0 589,445 589,445 0 (70,882) 625 Gas Tax Debt Service 7 0 0 0 0 7 635 BPFA/PM 2003 Tax Alloc 32,715 0 0 0 0 32,715 637 BPFA/CBD 1990 Refunding Loan 143 0 0 0 0 143 650 Pension Obligation Bond 26,035 0 0 0 0 26,035 651 Pension Obligation Bond 2019 254 3,844,787 0 3,844,787 0 254 660 Measure M Rev Bond 6,633,579 0 589,669 589,669 1,746,195 4,887,385 Subtotal Financing Authority Funds $ 7,125,013 $ 3,844,787 $ 1,179,114 $ 5,023,901 $ 1,746,195 $ 5,378,818 Successor Agency Funds: Capital Projects 806 Sierra Vista Capital Project 1,848,653 0 95,949 95,949 0 1,848,653 Subtotal Capital Projects $ 1,848,652 $ $ 95,949 $ 95,949 $ $ 1,848,651 Debt Service 836 Sierra Vista Debt Service 9,640 0 0 0 0 9,640 838 BP Merged 2000 Refinance (474,844) 1,083,915 0 974,511 95,949 (461,389) Subtotal Debt Service $ (465,205) $ 1,083,915 $ $ 974,511 $ 95,949 $ (451,750) Low/Mod Housing 890 Low/Mod Income Housing $ 6,173,756 $ 272,399 $ - $ 962,830 $ - $ 5,483,324 Subtotal Low/Mod Housing 6,173,756 272,399 0 962,830 0 5,483,324 TOTAL SUCCESSOR AGENCY FUNDS: $ 7,557,203 $ 1,356,314 $ 95,949 $ 2,033,290 $ 95,949 $ 6,880,226 Housing Authority 901 Housing Voucher Choice 116,283 6,797,231 0 6,621,032 0 292,482 902 Housing Authority American Rescue Plan Act 387,658 0 0 2,026 0 385,632 905 Public Housing 446,558 67,250 30,825 91,848 0 452,785 910 CTAP 0 30,825 0 0 30,825 0 Subtotal Housing Authority Funds $ 950,499 $ 6,895,306 $ 30,825 $ 6,714,906 $ 30,825 $ 1,130,899 COMBINED GRAND TOTAL - ALL FUNDS $ 85,850,506 $ 84,889,514 $ 4,102,083 $ 100,521,540 $ 4,102,083 $ 70,218,479 * The Projected General Fund Reserve Balance at June 30, 2023 is: $ 11,839,077 ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 4 (Continued) $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 General Fund Reserve Bar Chart - Fiscal Year 2022-23 Proposed 2014 2015 2016 2017 2018 2019 2020 2021 2022 Projected 2023 Proposed Unaudited Note: This table does not include the Future Development Fund or Community Enhancement Fund. Attachment 5