HomeMy WebLinkAbout2022 12 21 CC MINr t r
AgendaThese minutes are presented in
CALL TO ORDER
The meeting was called to order at approximately 7:16 p.m. by Mayor Estrada.
INVOCATION
The invocation was led by Housing Commissioner Laura Franklin.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Housing Commissioner Laura Franklin.
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS:
Council member Alejandra Avila (present)
Council member Jean M. Ayala (present)
Mayor Pro Tem Daniel Damian (present - Teleconference)
Mayor Emmanuel J. Estrada (present)
Councilmember Monica Garcia (present - Teleconference)
Emmanuel J. Estrada
Daniel Damian
Alejandra Avila
Jean M. Ayala
Monica Garcia
REPORT FROM CLOSED SESSION
1 Conference with Legal Counsel — Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9:
• Case: Kuberry, Hemenway, Findley v. BP Case No. 21STCV07382
No reportable action. Mayor Pro Tem Damian did not participate with this case.
• Case: Cetina, Huerta, Jimenez, Parra, Real, Valdivia v. BP Case No. 22STCV14121
No reportable action. Mayor Pro Tem Damian did not participate with this case.
• Case: Suzanne Ruelas v. City of Baldwin Park Case No. 20STCV1.7682
No reportable action.
2 Conference with Real Property Negotiators
Pursuant to California Government Code Section 54956.8:
City Negotiators: Enrique C. Zaldivar, Chief Executive Officer
Property Address: 4161 Baldwin Park Blvd., Baldwin Park, CA
Negotiating Parties: Kidder Matthews — Eric Knowles
Under Negotiation: Price and Terms for Possible Purchase of Property
No reportable action.
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Motion was made by Mayor Estrada, second by Councilmember Avila, to adjourn the meeting at approximately
7:20 p.m.
ANNOUNCEMENTS
The City Council are also members of the Board of Directors of the Housing Authority, and
Finance Authority, which are concurrently convening with the City Council this evening
and each Council Member is paid an additional stipend of $30 for attending the Housing
Authority meeting and $50 for attending the Finance Authority meeting.
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PUBLIC COMMUNICATIONS
Mayor Estrada opened Public Communications at approximately 7:22 p.m.
The following spoke during Public Communications:
1. Paul Cook
2. Katherine Looser
3. John Rios
4. Abel
5. Greg Tuttle
Mayor Estrada closed public communications at approximately 7:36 p.m.
CONSENT CALENDAR
Items No.'s 5, 7 and 1 Iwas pulled from the Consent Calendar for separate consideration.
MOTION: It was moved by Mayor Estrada, seconded by Councilmember Damian to adopt Motioned Item
No.'s 1-4, 6, 8-10, and 12-16. [5 - 0].
City of Baldwin Park's Warrants and Demands
Motion to ratify the attached Warrants and Demands Register. recommended that the City
Council.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0].
2. Treasurer's Report — October 2022
Motion to receive and file the Treasurer's Report for October 2022.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0].
3. Claim Rejection
Motion to reject the following claims and direct staff to send the appropriate notice of rejection
to claimant(s): The Claimant, Palp, In. dba Excel Paving Company and on behalf of it
subcontractor California Professional Engineering, Inc., alleges breach of contract. This
government claim, and all government claims, should be considered as potential lawsuits in the
future. Thus, it is requested that all City Staff, the Mayor and all Councilmembers refrain from
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making any statements, whether public or private in nature. It is important that no statements be
made so as to not prejudice this claim in any way which can happen if public or private comments
are made about this claim by City staff or Councilmembers.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0].
4. Codification and Implementation of Ballot Measures Approved by Voters at the November
8, 2022, General Election- Measures BP, CB, CN, RM, TL
Motion to receive and file this report in as much as it is presented for information purposes only.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0].
Item was pulled for separate consideration.
Accept Completed Improvements and Authorize Close -Out of Project Expenditures for the
Serenity Homes Family Bridge Housing Site Project, Consisting of Equipment and Material
Procurements, Site Preparation and Construction Work
Motion to Approve final expenditures for materials procurement and placement for: Greenshine,
Inc. for purchase of portable lighting fixtures in the amount of $25,706.00 Montondo Trailer,
LLC for procurement of trailers in the amount of $220,000.00; and Boss Homes, LLC for
procurement of shelters in the amount of $415,294.00; and Approve contract services
expenditures from: A -Co Temporary Power for installation of a light pole in the amount of
$510.00; and AmRamp Los Angeles for installation of ADA ramps for accessibility to restrooms
and ADA units in the amount of $15,726.79; and APN Landscaping, Inc. for landscaping services
in the amount of $3,850.00; and Automation Solutions, Inc. for installation of electrical
equipment, site connections and HVAC installations in the amount of $62,080.42; and
Brightview Painting Company for building painting services in the amount of $10,300.00; and
ConvergeOne for installation of the camera security surveillance system in the amount of
$27,736.97; and Greg Ruvalo for installation of fencing, site preparation services and garage
upgrades in the amount of $61,025.00; and Home Depot for material procurement for the
construction of wooden deck in the amount of $12,850.00; and On Line Engineering for land
surveying services in preparation of the topographic survey map utilized for the design of the site
in the amount of $3,500.00; and Ram Construction & Fencing LLC for construction of Wooden
Deck and site improvements related to ADA compliancy in the amount of $74,844.00; and San
Gabriel Valley Habitat for Humanity for construction management services for assembly of the
Tiny Homes in the amount of $4,093.65; and SewerPros for plumbing services involving
connections to restroom building and laundry facilities and site preparation in the amount of
$25,182.00; and Sign -A -Rama for procurement and installation of a new Serenity Homes sign on
the decorative fencing in the amount of $2,267.49; and Superior Painting for decorative pavement
paint services in the amount of $1.5,128.00; and Authorize the Director of Finance to appropriate
$47,094.32 to Account No. 270-50-520-58100-55023 for final expenditures related to project
close-out costs; and Authorize the Director of Finance to make the necessary budget adjustments
and authorize the Director of Public Works to process invoices including reimbursement request
made to the SGVRHT for qualified expenditures.
MOTION: It was moved by Councilmember Avila, seconded by Emmanuel Estrada to adopt
and bring back with additional reports. [5 — 0]. Passes.
6. Approve Plans and Specifications and Award of Bid for City Project No. CIP 21-199 Traffic
Signal Improvements at Vineland and Merced Avenue
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Motion to approve project plans and specifications for City Project #CIP 21-199; and Approve
and award the contract to Elecnor Belco Electric, Inc., of Chino, CA in the amount of $504,388;
and Authorize the Director of Finance to appropriate Proposition C Fund # 245 in the amount of
$58,000.00, Fund #251 in the amount of $65,000.00, and S:BI Fund #256 in the amount of
$181,514; and Authorize the Mayor and City Clerk to execute the contract for CIP 21-199 Traffic
Signal Improvements at Vineland and Merced Avenue.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0].
Item was pulled for separate consideration.
Appropriation of Funds for Professional Services Supporting Street Maintenance
Operations
Motion to authorize an appropriation of funds in the amount not -to -exceed $150,000 for
Professional Services to support maintenance and operations of the Public Works Street
Maintenance Division for the remainder of the current fiscal year FY2022-23; and Authorize the
Director of Finance to make the necessary appropriations and budget adjustments.
MOTION: It was moved by Councilmember Garcia, seconded by Mayor Pro Tern Damian to
adopt Motioned [5 — 0]. Passes.
Approve Final Tract Map No. 83377 to subdivide one (1) lot into seven (7) lots to facilitate
the construction of six (6) attached condominium townhome units with one (1) common lot
Motion to accept the Final Tract Map No. 83377 and authorize the City Clerk and staff to sign
the Final Tract Map.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0].
9. Approve a Resolution of the City of Baldwin Park adopting an inventory report of excess,
exempt, and non-exempt surplus land pursuant to government code section 50569.
Motion to accept the Inventory Report of excess, exempt and non-exempt surplus lands, pursuant
to Government Code 54221, and authorize staff to submit a report to the California State
Department of Housing and Community Development pursuant to Government Code
54230(a)(1).
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0].
10. Approval of Resolution No's. 2022-067, 2022-068, and Agreement with State of California
Department of Tax and Fee Administration for Administration of City of Baldwin Park
Measure BP Sales Tax (Transactions and Use Tax)
Motion to take the following actions: 1. Approve Resolution No. 2022-067, a resolution of the
City Council of the City of Baldwin Park, authorizing the Chief Executive Officer to execute
agreements with the California Department of Tax and Fee Administration for implementation
of a local transactions and use tax; and 2. Approve Resolution No. 2022-068, a resolution of the
City Council of the City of Baldwin Park, authorizing officers, employees, and representatives
of the City of Baldwin Park to examine confidential sales or transactions and use tax records of
the Department pertaining to transactions and use taxes collected by the Department for the
District pursuant to that contract; and 3. Approve the Agreement for Preparation to Administer
and Operate the City of Baldwin Park's Transaction and Use Tax ordinance; and 4. Approve the
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Agreement for State Administration of City of Baldwin Park's Transaction and Use Tax; and 5.
Authorize the Chief Executive Officer to execute the necessary documents, in a form approved
by the City Attorney.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0].
Item was pulled for separate consideration.
11. Authorize the Award of Construction Contract to Stance Construction Company, for City
Project No. CIP 22-040, Casino Avenue Street Improvements
Motion to : Approve and award the construction contract to Stance Construction Company of
Chino, CA in the amount of $649,726.51; and Authorize the Mayor and City Clerk to execute the
contract with Stance Construction Company; and Authorize the Director of Finance to
appropriate $715,000 from the APRA fund and make necessary budget adjustment.
MOTION: It was moved by Councilmember Ayala, seconded by Mayor Pro Tern Damian to
adopt Motioned [5 — 0]. Passes.
12. Authorize Purchase Orders and Expenditures at The Home Depot, Inc. from Approved
Fiscal Year 2022-23 Funds for Materials and Supplies in Various Maintenance and
Operations Cost Centers Within the Department of Public Works
Motion to: Authorize the expenditure of approved funds in the amount not -to -exceed $35,000 for
purchase of materials and supplies from The Home Depot, Inc. through June 30, 2023; and
Authorize the Director of Finance to make the necessary budget transfers and adjustments; and
Authorize the Public Works Director to prepare and process the necessary purchase order
requisitions.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0].
13. Approval of Construction and Maintenance Agreement (C&M Agreement) with Southern
California Regional Rail Authority (SCRRA) Covering the Rail Grade Crossing
Improvements at Pacific Avenue and Bogart Avenue
Motion to approve the Construction & Maintenance Agreement with SCRRA covering the cost
for construction of railroad improvements on Pacific Avenue between Bogart and Downing
Avenue in amount of $3,643,508.00; and Authorize the Mayor and City Clerk to execute the
agreement.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0].
14. Consider and Approve Amendment No. 4 to the Transit Services Agreement with
Southland Transit, Inc. for Bus Operations and Maintenance Related to the City's Dial -A -
Ride and Fixed Route Transit Program
Motion to: Approve Amendment No. 4 to the Transit Services Agreement with Southland Transit,
Inc., and, Authorize the Mayor and City Clerk to execute the Amendment; and, Authorize
payment in the prorated amount of $157,81.2.76 for retroactive costs between August 18, 2022,
and November 2022; and, Authorize the Director of Public Works to execute necessary
documentation to allow program changes and solicit requests for qualifications prior to the
expiration of the term; and, Authorize the Director of Finance to make necessary budget
adjustments.
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MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0].
15. Request for Authorization to Purchase eight (8) Motorola Solutions Apex 8000 P25
complaint portable radios
Motin to 1. Waive the forinal bidding process for this purchase; and 2. Authorize the Police
Department to purchase the requested eight (8) Motorola radios and accessories; and 3. Authorize
the Director of Finance to appropriate $67,518.00 from the State Homeland Security Program
Grant to account 271-30-310-58110-17215, $3,105.27 from Federal Asset Forfeiture to account
205-30-310-58110-00000 and book the reimbursement to account 271-30-000-41312-17215; and
4. Authorize the Chief of Police, or his designee, to complete all appropriate documentation to
complete the purchase.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0].
16. Update on New Service Provider (City Net) for the Esperanza Villa Tiny Homes Year Two
(2)•
Motion to receive and file.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0].
REPORTS OF OFFICERS
17. Reorganization of the City Council — Selection of Mayor Pro Tempore
Motion to complete the reorganization of the City Council and follow procedures as suggested
for the selection of Mayor Pro Tempore as follows: 1. The City Clerk opens the nominations for
the office of Mayor Pro Tempore. Any Councilmember may nominate and no second to the
nomination is required; and 2. After receiving nominations, the City Clerk closes the
nominations; and 3. The City Clerk then conducts the election of the Mayor Pro Tempore by roll
call vote. If there is more than one nomination, a roll call vote is conducted in the order in which
nominations are received until a Mayor Pro Tempore is elected by majority vote.
MOTION: It was moved by Council member Avila, seconded by Mayor Pro Tem Daniel to
nominate Council Member Monica Garcia as Mayor Pro Tem. Motion [5 — 0]. Passes.
18. Consider Approval of Professional Service Agreement with EcoTech Services, Inc. and The
Home Depot, Inc. for the High Efficiency Toilet & Shower Head Replacement Program.
Motion to table: a Professional Service Agreement to EcoTech Services, Inc. of Azusa, CA, and
The Home Depot, Inc. of Baldwin Park, CA, for the High Efficiency Toilet & Shower Head
Replacement Program; and Authorize the Director of Finance Department to appropriate
$800,000 from ARPA Funds to Account # 275-50-755-58100-55026.
MOTION: It was moved by Mayor Estrada, seconded by Councilmember Damian to table
Motioned [5 — 0]. Passes.
19. Approval of Employment Agreement with Ana Karina Rueda for the Position of Human
Resources/Risk Manager
Motion to approve the Agreement with Ana Karina Rueda for the position of Human
Resources/Risk Manager and authorize the Mayor and City Clerk to execute it.
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MOTION: It was moved by Councilmember Damian, seconded by Mayor Estrada to adopt
Motioned [5 - 0]. Passes.
X Approval of Employment Agreement with Fabiola Zelaya Melicher for the Position of City
Planner
Motion to approve the Agreement with Fabiola Mclicher for the position of City Planner and
direct the Mayor and City Clerk to execute it.
MOTION: It was moved by Mayor Estrada, seconded by Mayor Pro Tern Garcia to adopt
Motioned [5 - 0]. Passes
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SA 1. Successor Agency To The Dissolved Community Development Commission of The City of
Baldwin Park Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Mayor Estrada, seconded by Mayor Pro Tern Garcia to adopt
Motioned [5 - 0]. Passes.
SA 2. Treasurer's Report - October 2022
Motion to receive and file the Treasurer's Report for October 2022.
MOTION: It was moved by Mayor Estrada, seconded by Mayor Pro Tenn Garcia to adopt
Motioned [5 - 0]. Passes.
SA 3. Approval Of The Recognized Obligation Payment Schedule (RAPS 23-24) For The Period
From July 1, 2023 To June 30, 2024 And Administrative Budget
Motion to approve of the Recognized Obligation Payment Schedule (RODS 23-24) for the period
from July 1, 2023 to June 20, 2024 and Administrative Budget.
MOTION: It was moved by Mayor Estrada, seconded by Mayor Pro Tern Garcia to adopt
Motioned [5 - 0]. Passes.
CITY COUNCIL / CITY CLERK / CITY TRE ASURFR / STAFF REQUESTS &
COMMUNICATION
Mayor Estrada provided communications.
ADJOURNMENT
Motion was made by Mayor Estrada, second by Councilmember Avila, to adjourn the meeting at
approximately 9:12 p.m.
Emn strada, Mayor
ATT T:
Christopher Saenz, City Clerk
Approved: April 5,2023
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