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HomeMy WebLinkAbout2021 003 CC RESO RESOLUTION NO. 2021-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ADOPTING A NEW JOB CLASSIFICATION PLAN IN ACCORDANCE WITH APPLICABLE RULES AND REGULATIONS WHEREAS, the City of Baldwin Park, has created a new position of Community Services Supervisor; and WHEREAS, one (1) Program Supervisor position has been deleted from the job classification plan; and WHEREAS, the class specification for Community Services Supervisor has been created to reflect the essential duties, responsibilities, competencies and minimum qualifications; and WHEREAS, the City of Baldwin Park has attached the class specification referred to as Exhibit A. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The City Council of the City of Baldwin Park meeting in a regularly scheduled session, hereby adopts the creation of a new position of Community Services Supervisor and approves the deletion of one (1) Program Supervisor, and adopts the Job Classification Plan, as modified to be effective February 17, 2021, attached here to as Exhibit A. PASSED, APPROVED, AND ADOPTED this 17th day of February, 2021. • EMMA It . ESTRADA MAYOR Resolution No. 2021-003 Page 1 of 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, Marlen Garcia, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2021-003 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on February 17, 2021 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: Damian, Garcia, Hernandez, Mayor Pro Tern Avila and Mayor Estrada NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None ABSTAIN: COUNCIL MEMBERS: None 0404064eZ MARLEN G RCIA CITY CLERK Resolution No. 2021-003 Page 2 of 2 4. E sAH d 4E4► dIALLEY4 City of Baldwin Park COMMUNITY SERVICES SUPERVISOR . Class Specification 02/17/2021 DEFINITION Under general direction,performs administrative and complex supervisory duties in the Department of Recreation & Community Services; conducts analysis; performs studies; prepares reports and recommendations; manages audit and compliance reports for grant funding of capital improvement projects/community and homeless services; manages and evaluates subordinate staff, and performs related duties as required for recreation and community services. Functions as a liaison for the City of Baldwin Park and other agencies; manages city and regional homeless efforts for the City including coordination with public agencies,businesses,faith-based and non-profit organizations involved in the planning and delivery of services and facilities to homeless persons. Performs other duties as required. DISTINGUISHING CHARACTERISTICS: The administrative nature of the work requires considerable responsibility for making complex decisions regarding City-wide and interagency homeless program efforts in addition to managing the day to day recreation and community services programs. The Community Services Supervisor classification is distinguished from the Program Supervisor in terms of general complexity,overall scope of multi-agency coordination and involvement at the state and local levels to deliver important program initiatives. SUPERVISION RECEIVED AND EXERCISED Responsibilities include direct supervision of Program Coordinators and a variety of other full-time, part-time and contract personnel. Responsibilities include cross-management of a variety of other interdepartmental and multijurisdictional full-time, part-time and contract personnel related to recreation, community, and homeless services. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to,the following: Plans, organizes and implements goals, objective, policies and priorities for city-wide recreation, community, and homeless services. Organizes,directs and evaluates recreation programs involving capital improvement projects,contract classes,trips, after-school programs, day-camps, special events, athletic activities and aquatics. Perform a wide variety of administrative tasks,public liaison,technical research and reports in various municipal management subjects in coordination with City departments and outside public agencies. Develops, maintains and implements policies, procedures and regulations relating to recreation, community services. Maintains and implements policies, procedures and regulations for the homeless services programs and operations. Ensures all recreation and homeless activities and programs are conducted in accordance with related laws, ordinances, rules and regulations. Ensures that policies are administered equitably. Performs legislative liaison functions as directed. Conducts studies around assigned operations, recommends changes in policies and procedures, and manages the installation and implementation of approved changes, as directed by the Director. Processing and preparation of budgets, including general, special revenue, grants, capital improvement, and internal fundraising funds; revenue, fee rates and schedules, equipment, and personnel functions. Prepares and submits grant applications, funding requests, reports, and reimbursements for grants administered by the department. Manages the processing of pertinent documents such as regulations, contracts, fees, permits, petitions, bid specifications, requests for proposal, requests for qualifications, ordinances, and resolutions. Manages contracts and cooperative agreements for programs, services and classes. Supervises the work of contract partners, support personnel and sub-recipient partners. Prepares and presents formal reports for public presentation. Develops comprehensive plans to satisfy future needs of department and city-wide services around operational areas. Reviews programs and budget expenditures; assists in the development of the department budget; researches and prepares specific justifications. Serves as internal City public information officer. Develops and implements marketing strategies; manages city-wide web and social media official accounts, drafts news releases and public brochures concerning recreation and community services; and homeless continuum of care services. Evaluates program attendance,participant responses and costs,and makes recommendations regarding the continuance or cancellation of programs. Assists in the selection of department recreation employees and contract services for specialized homeless services; develops and establishes work methods and standards; conducts or directs staff training and development; reviews and evaluates employee/contractor performance; initiates disciplinary actions. Works with organized community groups and committees to organize and promote programs; acts as a Recreation & Community Services Department/City-Wide Homeless Liaison representative with school district officials, and other outside officials as assigned. Provides holistic and comprehensive services to people at-risk or those experiencing homelessness including: intake assessment, benefit assessment, goal setting, and short-term and long-term case management. Keeps abreast of local and regional homeless service coordination efforts including the Los Angeles Continuum of Care, Los Angeles Homeless Services Authority, Los Angeles County Homeless Initiative, San Gabriel Valley Council of Governments and other local activities to address homelessness. Develops best practices in homeless service delivery systems. Analyzes problems, identifies alternative solutions,projects consequences of proposed actions, and implements recommendations in support of homeless program goals. Act as a resource for concerns of departments, boards, and commissions. Acts as a leader and resource and direct staff activities with the public, City departments, City boards and commissions, and other organizations on projects and programs, especially in the areas of homeless programs. Serve as a department and community liaison for homeless issues and representative at municipal, local, state, federal, and private sector programs or meetings involved with homeless issues. Participates with City departments and external agencies to implement City homeless plan, and development strategy to secure additional federal, state, local, private, and corporate funds to support and improve homeless programs and prevent homelessness in the City. Analyzes trends in recreation/community and homeless services,community attitudes,programs being offered, program requests, socio-economic issues, population age groupings, and other factors in service planning. Builds and maintains positive working relationships with co-workers, other City employees and the public using principles of good customer service. Maintains and expands collaborative relationships with a variety of non-profit agencies, school districts, faith based organizations, and other service providers to maximize program offerings within the community. Participate in a variety of boards and commissions. Manages and facilitates the rental of facilities including staffing, scheduling and collection of fees in accordance with set policies and procedures. Conducts special studies as assigned by the Director and submits related reports. Performs related duties as assigned. QUALIFICATIONS Knowledge of: • Standard program evaluation methods and report writing procedures. • Current literature and sources of information in the fields of operations. • Principles of management, supervision,training and performance evaluation. • Procedures for planning, implementing and maintaining a variety of recreation and community services activities and programs through community participation. • Legislative programs and initiatives related to City and state-wide homeless efforts Ability to: • Write reports and keep accurate records. • Supervise and evaluate the work of staff. • Make decisions regarding operational and personnel functions. • Respond to problem situations in an effective manner. • Train personnel on program activities,procedures and regulations. • Communicate clearly and concisely,both orally and in writing with a variety of personnel and establish effective working relationships. • Explain and apply policies and procedures. • Operate programs within budgetary limitations. • Analyze data and information. • Operate a computer and use a variety of computer software. • Research and prepare complex reports on a variety of subjects. • Establish and maintain effective relationships with the community at large, • The City Council, committees, commissions and other public officials and agency representatives. • Represent the City in a variety of meetings. Experience and Training Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Education • Equivalent to a bachelor's degree from an accredited college or university in recreation services, public administration or a related field. Experience • Five years of progressive experience at the level of Program Supervisor in the implementation of recreation and community services activities and programs or related field, including direct involvement in the coordination and administration of homeless programs/services. License or Certificate • Possession of, or ability to obtain, a valid applicable California Driver's license. Note: Class specifications are intended to be descriptive, explanatory, and not restrictive. It is intended to declare what the duties, and responsibilities and the required qualifications of any position shall be. Council Approval Date: 02/17/2021