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Home My WebLink About2023 11 01 CC MINi Huttli-W."I Minutes yn-Vowh-et 0jL.ZQa.LQLLjj. These minutes ai•e pivsented in Agenda order. CALL TO ORDER The meeting was called to order at approximately 7:05 p.m. 101MIKKA11 V The invocation was led by Pastor Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Estrada. I City Clerk Saenz performed roll call: MEMBERS: Council Member Alejandra Avila (present) Council Member Jean M. Ayala (present) Council Member Daniel Darnian (present) Mayor Pro Tern Monica Garcia (present) Mayor Emmanuel Estrada (present) w0gund mayol. Emmanuel J. Estrada Mayor Pro Tern Monica Garcia Counciltneinber Alejandra Avila Counciltnenibei, Jean M. Ayala Councilunember Daniel Damian City Attorney Marco A. Martinez announced all rnernber were present except for Council Member Avila. The Council met on several issues listed on the special rnecting agenda and there is no reportable action. On the matter regarding Diane Rendon, Mayor Pro Terri Garcia was not present. ANNOUNCEMENTS CEO Zaldivar announced on behalf of Mayor Pro Tern Garcia and himself to close In Memory of Cindy Montancz. Mayor Estrada and the City Council presented a plaque recognition to Mr. Jack and Mrs. Tessie Weber for being crowned the 2023 Senior Citizen King and Queen. The welcoming and introduction of staff was tabled to the next City Council meeting,. City Council Regular Meeting Minutes Page I of 5 PUBLIC COMMUNICATIONS Mayor Estrada opened public communications at approximately 7:27 p.m., the following spoke: 1) Christle Churnnez and Irma Morales 2) Paul Cook (teleconference) 3) Carol Daley 4) Greg Tuttle 5) Greg Orozco Seeing no one else looking to speak, Mayor Estrada closed public cormnUnications. MOTION: Emmanuel Estrada moved to close the Special Meeting at approximately 7:41 pan. CONSENT CALENDAR L City of Baldwin ParlCs Warrants and Demands Motion to ratify the attached Warrants and Demands Register. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 2, Meeting Minutes Motion to approve the following meeting minutes of the Finance Authority Board, Housing Authority Board, BP Charitable Relief Foundation, Special City Council and Regular City Council Meetings held frorn October 18, 2023. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Darnian to adopt Motion. Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 3. Approve Change Orders for Stance Construction and the Authorize Additional Woric by San Gabriel Valley Water Company as Part of City Project CIP No. 22-040 — Calino Avenue Improvements Motion to: I. Authorize and approve the additional work for the proposal frorn Stance Construction Company in the amount of $40,703.78 to add 265 linear feet of 8" sewer line; and, 2. Authorize and approve payment for the change order from Stance Construction Company in a not -to -exceed arnount of $34,410.97 for incurred costs on rental equipment and insurance during the project suspension period; and, 3. Approve added work for the proposal in the form of a deposit in a not -to -exceed amount of $65,000.00 from the Sail Gabriel Valley Water Company for relocation of all existing domestic water line; and, 4. Authorize the Director of Finance to appropriate $45,000.00 from Fund No. 275 and to make the necessary budget adjustments; and, 5. Authorize the Director of Public Works to execute contract change orders for the additional work and suspended project incurred fees with Stance Construction Company using approved project contingency and appropriations. City Council Regular Meeting Minutes Page 2 of 5 MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion, Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 4. Accept Completed Improvements and Authorize the Filing of a Notice of Completion for City Project No CIP 21-190 Foster Avenue and Pedestrian Rail Crossing Drainage Improvements Motion to: 1. Accept the construction improvements by CWS Systems, Inc. and authorize the recordation of a Notice of Completion for City Project No. CIP 21-1,90 — Foster Avenue and Pedestrian Rail Crossing Drainage Improvements; and, 2. Authorize the release of retention funds in the arnount of $57,545.56 to CS. Systems, Inc. upon the expiration of 35-day notice period. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 5. Accept Completed Improvements and Authorize the Filing of a Notice of Completion for City Project No CIP 19-41 San Gabriel River Commuter BikeNvay Trail Project Motion to: 1. Accept the construction improvements by All American Asphalt Company and authorize the recordation of a Notice of Completion for City Project No. CIP 19-41 - San Gabriel River Commuter Bikeway Trail Project; and 2, Authorize the release of retention funds in the amount of $53,089.63 to All American Asphalt Company upon the expiration of 35-day notice period. Item #5 was pulled fin -further discussion. MOTION: It was moved by Monica Garcia, seconded by Jean M, Ayala to adopt Motion. Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 6. Approval of The Wall That Heals Exhibit Motion to: I)Approve The Wall That Heals Exhibit at Morgan Park; and 2)Authorize the Director of Recreation & Community Services to execute all necessary documents associated with the exhibit; and 3)Authorize the Director of Finance to appropriate $36,0000 from the Public All Fee fund #236 and make necessary budget amendment. Item 46 awspulled forfiirther discussion. MOTION: It was moved by Daniel Darnian, seconded by Jean M Ayala to adopt with amendment of adding Oath to, Country Motion. Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 7. Consideration to Reallocate American Rescue Plan Act Funding for the Senior Free Meals Program It is recommended that the City Council: 1) Authorize the Director of Finance to reallocate $130,000 American Rescue Plan Act funding for the Senior Free Meals Program and carry over balances to Fiscal Year 24-25 until funds are exhausted; and 2) Authorize the Director of Recreation & Community Services to coordinate all elements associated with the Program. City Council Regular Meeting Minutes Page 3 of 5 Item # 7 ivas pulledforfin-ther Xseussion. MOTION: It was moved by Daniel Damian, seconded by Monica Garcia to adopt with amendment with adding an additional $30 thousand to the requested 100 thousand. Motion. Passed [5 — 01. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 8, Authorization to Award a Professional Service Agreement to David Volz Design Landscape Architects Inc. for Design Services to Develop the New Maine Avenue Mini Park Project It is recommended that the City Council: ])Award a Professional Service Agreement to David Volz Design Landscape Architects Inc., for design services to develop the new Maine Avenue Mini Park Project; and 2)Authorize the Mayor to execute the Agreement; and 3)Authorize Director of Recreation & Community Services to execute any other associated documents needed for the project; and 4)Authorize the Director of Finance to appropriate funds included in the proposed FY 2023-24 CIP, create a CIP number and make necessary adjustments to the budget. Item #8 ivaspulled for{ farther discussion. MOTION: It was moved by Daniel Damian, seconded by Emmanuel Estrada to adopt Motion Passed [5 — 0], AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 9. Approval of Letter of Authorization to Allow the San Gabriel Valley Council of Governments (SGVCOG) to Apply for Round Two of the Local Assistance Grant Program froin CalRecycle It is recommended that the City Council authorize the Mayor to sign a Letter of Authorization (LOA) to provide to the SGVCOG to submit a regional application for the Round Two 1383 Local Assistance Grant Program. This will enable both reducing the administrative burden on the City and strearnlining, implementation of the Regional Food Recovery Program. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA PUBLIC HEARING 10. Resolution No. 2023-035 "A Resolution of the City Council of the City of Baldwin Park, California, Declaring its Intention to Vacate an Alley Between Bogart Avenue and Downing Avenue Pursuant to Streets and Highways Code 8300-8325.1' Motion to: I . Waive further reading, read by title only and adopt Resolution No. 2023-035 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, Declaring its Intention to Vacate an Alley Between Bogart Avenue and Downing Avenue Pursuant to Streets and Highways Code 8300-8325." 2. Subsequently, set a date of December 6, 2023, to hold a Public Hearing to consider ordering the vacation of the alley. Mayor Estrada opened Public Hearing at approximately 8:00 pxn,, seeing no one wishing to speak the public hearing was closed. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion, Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA City Council Regular Meeting Minutes Page 4 of 5 DEPORTS OF OFFICERS II. 5-Year Capital Improvement Program (CIP) Proposed Budget for Fiscal Year 2023-24 to 2027-28 Motion to: I . Approve the 5-year proposed City of Baldwin Park Capital Improvement Program (CIP) from July 1, 2023, to June 30, 2028; and, 2. Approve the CIP funding schedule for Fiscal Year 2023-24 in the arnount of $56,693,487 for community improvements and infrastructure enhancement prqjects; and authorize the Director of Finance to make the necessary appropriations and budget adjustments, and 3. Approve the operational revenue and expenditures adjustments for Fiscal Year 2023-24 and authorize the Director of Finance to make the necessary appropriations, budget aqjustrnents and transfers; and, 4. Authorize the Director of Finance to create and assign project numbers and account numbers as necessary. MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF RE, QUESTS & COMMUNICATION Mayor Estrada sought consensus from Council to discuss extension of time limits for permitted Street Vendors. ADJOURNMENT Mayor Estrada motioned to adjourn the Regular Meeting at approximately 8:36 p.m. AXTEST: Christopher Saenz, City Clerk Ernrnalrry strada, Mayor City Council Regular Meeting Minutes Page 5 of 5