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11.15.23 Staff Report
Agenda November 15, i 11 '` Mayor Emmanuel J. Estrada Mayor Pro Tem Monica Garcia Councilmember Alejandra Avila Councilmember Jean M. Ayala Councilmember Daniel Damian Welcome to your City Council Meeting We welcome your interest and involvement in the City's legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city's website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. 1 r, The City of Baldwin Park provides two ways to watch a City Council meeting: In Person Online in Lo Most City Council meetings take Audio streaming will be available at place at City Hall 14403 E. Pacific https://www.youtube.comlchannellUCFLZO dDFRiy59rhiDZ13Fg1featured?view as=subscriber http://baldwinpark..pranicus.com/ViewPublisher.php?view 0=10 Ave., Baldwin Park, CA 91706 Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk's Ogee at (626) 960-4011. The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Cleric. Public Communication There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to commentsgbaidwinpark.com. Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA. CALL TO ORDER ROLL CALL PUBLIC COMMUNICATIONS OPEN SESSION/STUDY SESSION Presentation — Living with Coyotes presented Rebecca Barboza, Wildlife Biologist with CDFW (California Department of Fish and Wildlife) Presentation — City Hall Improvements Update Presented by Director of Public Works Sam Gutierrez and LCDG. RECESS CLOSED SESSION 1. Conference with Legal Counsel — Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956 Case: Matthew Rodriguez vs City of Baldwin Park Case No.: 22:22-CV-01069-FLA(MARx) Case: John Doe R.A. vs City of Baldwin Park et al. Case No.: 21STCV355392 Los Angeles Superior Court 2. Conference with Labor Negotiator Pursuant to California Government Code, Section 54957.6 Agency Designated Representative: Enrique C. Zaldivar, Chief Executive Officer; Rose Tam. Finance Director; Karina Rueda, Human Resources Manager Employee Organizations: Baldwin Park City Employees Association (CEA) Baldwin Park Classified Confidential Employees Association (CCEA) Baldwin Park Classified Management Employees Association (CMEA) Baldwin Park Police Management Employees Association (PMEA) Baldwin Park Police Association (POA) Service Employee International Union (SEIU) 3. Public Employee Performance Evaluation Pursuant to California Government Code, Section 54957: Title: Director of Community Development Housing Manager r_� ar11"naLTA I Nom CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at squinones &baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) r t r Agenda a November1 11 '` Mayor Emmanuel J. Estrada Mayor Pro Tem Monica Garcia Councilmember Alejandra Avila Councilmember Jean M. Ayala Councilmember Daniel Damian Welcome to your City Council Meeting We welcome your interest and involvement in the City's legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city's website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. U-m7wrixTrw The City of Baldwin Park provides two ways to watch a City Council meeting: In Person Online L Most City Council meetings take Audio streaming will be available at https://www.youtube.com/channel/UCFLZO dDFR�y59rhiDZ93Fr�/featured?view as=subscriber place at City Hall, 14403 E. Pacific hgo://baldwinaark.granicusxom/ViewPubtisherphp?view id=90 Ave., Baldwin Park, CA 91706 Reasonable Accommodations Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990..Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk's Office at (626) 960-401.1. r i i The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk. i There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to commentsgbaidwinpark.com. Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA. CALL TO ORDER INVOCATION ANNOUNCEMENTS The City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS Presentation — Certificate of Recognition for the Finance Department Employees 20+ years of service Presentation — Welcome and Introduce Staff Albert Trinh, Accounting Manager Barbara Jimenez, Human Resources Technician Proclamation — LA vs Hate United Against Hate Week November 12 -18, 2023 presented to Celina Maldonado, LA vs Hate Volunteer from CalState University PUBLIC COMMUNICATIONS CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. City of Baldwin Park's Warrants and Demands Staff recommends that the City Council ratify the attached Warrants and Demands Register. 2. Treasurer's Report City (CC) — September 2023 Staff recommends that Council receive and file the Treasurer's Report for September 2023. 3. Meeting Minutes It is recommended that the City Council approve the following meeting minutes of the Special City Council and Regular City Council Meetings held on November 1, 2023. 4. Request to renew the Police Department jail services contract with Starside Security & Investigation Inc. It is recommended that the City Council: 1. Approve the contract with Starside for jail services, subject to any additional non - substantive changes made by the City Attorney and Chief Executive Officer; and 2. Authorize the Mayor to execute the agreement; and 3. Direct staff to release a Request for Proposal prior to the end or the proposed term expiration. 5. Request for Authorization to Purchase Apex Officer — Pro Training Simulator package and accessories. It is recommended that the City Council 1. Waive the formal bidding process for this purchase; and 2. Authorize the Police Department to purchase the Pro Training Simulator package and accessories; and 3. Authorize the Director of Finance to appropriate the funding from the Community Policing Development (CPD) De -Escalation Training Solicitation grant and make the necessary budget adjustment; and 4. Authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete the purchase; and 5. Authorize the Chief Executive Officer to approve a no -cost time extension to the subcontract with Sandy Jo MacArthur through August 31, 2024, to allow completion of grant -funded activities." This will be retroactive to July 1, 2023; and 6. Authorize the Chief Executive Officer to approve a no -cost time extension to the subcontract with Joan Brody through August 31, 2024, to allow completion of grant - funded activities." This will be retroactive to July 1, 2023. 6. Consideration to Reallocate Additional American Rescue Plan Act Funding for the Senior Free Meals Program It is recommended that the City Council to: 1)Authorize the Director of Finance to reallocate additional American Rescue Plan Act funding for the Senior Free Meals Program and carry over balances to Fiscal Year 24-25 until funds are exhausted; and 2) Authorize the Director of Recreation & Community Services to coordinate all elements associated with the Program. 7. Approval of Contract Change Order for the Public Works Maintenance Yard Improvements Project — CIP 22-028 It is recommended that the City Council: 1. Approve Change Order in the amount of $40,000 and authorize payment to TAIT & Associates for added design services; and, 2. Authorize the Director of Finance to make the necessary budget adjustments and transfers; and, 3. Authorize the Director of Public Works to execute and process the outstanding payments due to TAIT & Associates for plan design services. 8. Grant Reimbursement Report for I st Quarter FY23-24 —July 1, 2023, to September 30, 2023 for the Department of Public Works It is recommended that the City Council receive and file this report. 9. Approval of Change Orders for La Canada Design Group (LCDG) for Additional Design Services Related to the City Hall 3rd Floor and City Council Chambers Improvements Project, CIP 22-038 It is Staff's recommendation that the City Council: 1. Authorize the additional work and payment for LCDG in the amount of $62,330.00 for additional architectural and engineering design services; and, 2. Authorize the Director of Public Works to execute change orders with LCDG for design services of the 3rd Floor and City Council Chambers Improvements Project CIP 22-038; and, 3. Authorize the Director of Finance to make the necessary budget adjustments and transfers. 10. Approval of Amendment Number 1 to the Professional Services Agreement with Hinderliter, De Llamas and Associates, Inc. to Close Out the Shop Local Digital Gift Card Program. It is recommended that the City Council authorize the Chief Executive Officer to execute an amended Professional Services Agreement with HdL subject to any non -substantive changes made by the CEO and City Attorney. 11. Consideration to appropriate FY 2019 Permanent Local Housing Allocation Grant Funds from the State of California Department of Housing and Community Development (HCD) Staff recommends that the City Council: 1. Authorize the Chief Executive Officer, and City Attorney, to execute forms and agreements for the use of Permanent Local Housing Allocation program funds to the selected project. 2. Authorize the Director of Finance to appropriate funding for this activity upon receiving PLHA funds from HCD and make the necessary budget adjustments. 12. Approval of Resolution No. 2023-037 to Revise the Job Title for Information Systems (IT) Manager and Job Description Staff recommends that the City Council: 1. Approve and adopt Resolution No. 2023-037 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, TO ADOPT A SALARY RESOLUTION TO ESTABLISH A COMPREHENSIVE SALARY SCHEDULE ACCORDANCE WITH CALPERS GUIDELINES" to update the Comprehensive City of Baldwin Park Salary Schedule to reflect the title change for the classification of Information Systems (IT) Manager to Information Technology Manager. 2. Approve the revisions made to the Information Systems (IT) Manager job description. 13. Approval of Cannabis Pre -Application Agreement with IGF Partners Realty LLP and California Harvest Fund LLC It is recommended that the City Council authorize the Chief Executive Officer to execute the Agreement, subject to any non -substantive changes made by the CEO and City Attorney. PUBLIC HEARING REPORTS OF OFFICERS 1.4. Designation of Delegate and Alternate Representatives for the San Gabriel Valley Mosquito and Vector Control District It is recommended that the City Council: 1. Accept nominations on the floor by the Members of the City Council; and 2. Appoint a delegate and an alternate, and adopt Resolution No. 2023-036 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPOINTING A REPRESENTATIVE AND ALTERNATE AS OFFICIAL REPRESENTATIVES OF THE CITY AS MEMBERS OF THE SAN GABRIEL VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT"; and 3. Direct the City Clerk to provide notification to the SGVMVC of the action taken by the governing body. 15. Ordinance Section 122.04(H) of the Baldwin Park Municipal Code Amending Food Truck Stopping Times It is recommended that the City Council waive further reading, read by title and introduce the following: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING SECTION 122.04(H) OF CHAPTER 122, TITLE XI OF THE BALDWIN PARK MUNICIPAL CODE RELATING TO TIME LIMITS FOR THE VENDING OF FOOD FROM FOOD TRUCKS CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION SA 1. Treasurer's Report SA — September 2023 Staff recommends that the Board receive and file the Treasurer's Report for September 2023. SA 2. Successor Agency To The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Register. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION ADJOURNMENT CERTIFICATION 1, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at squinonesL&baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) ITEM NO. 1 TO: Honorable Mayor and Members of the City Council ;K FROM: Rose Tam, Director of Finance '�SAN edR'EL 0PREPARED BY: Ana Zhang, Senior Finance Clerk °RgpJgN;,P�'�' DATE: November 15, 2023 SUBJECT: City of Baldwin Park's Warrants and Demands SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payroll for the last period was $553,552.88 and the attached General Warrants Register was $1,955,524.22 for a total amount of $2,509,077.10. BACKGROUND The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: 1. The last payroll of the City of Baldwin Park consists of check numbers 202153 to 202168 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 43370 to 43658 for the period October 15, 2023 through October 28, 2023 inclusive; these are presented and hereby ratified in the amount of $553,552.88. 2. General Warrants, with the electronic fund transfer (EFT) bank drafts in the amount of $860,284.86 and checks from 243471 to 243690 in the amount of $1,095,239.36 for the period of October 24, 2023 to November 6, 2023, inclusive; in the total amount of $1,955,524.22 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Check Register Page 1 / 1 Check Register City of Baldwin Park, CA By (None) u f Payment Dates 10/24/2023 - 11/6/2023 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 1036 11/03/2023 CALIFORNIA NEWSPAPERS PARTNERSHIP NOTICE INVITING SEALED BID -FOR 8/14/2023-8/21/2023 245-50-520-58100-15093 $ 2,018.43 1037 11/03/2023 BALDWIN PARK POA POLICE SWORN DUES 100-00-000-21219-00000 $ 6,209.84 1037 11/03/2023 BALDWIN PARK POA POLICE NON -SWORN DUES 100-00-000-21219-00000 $ 1,259.40 243471 10/26/2023 ANTHONY VAZQUEZ 5TB SEAGET-COMPUTER CABLES 246-50-540-53100-15705 $ 108.99 243472 10/26/2023 APEC CCTV CO., INC. SERVICE SURVEILLANCE CAMERAS @SENIOR CTR 10/11/23 100-60-620-53371-00000 $ 464.25 243472 10/26/2023 APEC CCTV CO., INC. SERVICE SURVEILLANCE CAMERAS @SENIOR CTR 10/11/23 100-60-620-53371-00000 $ 171.90 243472 10/26/2023 APEC CCTV CO., INC. 1 252-60-620-53371-00000 $ 128.10 243472 10/26/2023 APEC CCTV CO., INC. SERVICE SURVEILLANCE CAMERAS @SENIOR CTR 10/11/23 252-60-620-53371-00000 $ 508.05 243473 10/26/2023 B&B TIRE SERVICE TIRE MOUNT&WHEEL REPAIR 9/19/2023 402-50-590-53371-00000 $ 50.00 243474 10/26/2023 BENLO R.V. SERVICES SUPPLIES FOR 5070 402-50-590-53100-00000 $ 52.92 243474 10/26/2023 BENLO R.V. SERVICES REPAIRS TO UNIT 3164 ON 9/18/2023 402-50-591-53371-00000 $ 2,489.99 243475 10/26/2023 BETSY LARA REIM. FOR RENTAL OF CELEBRATION HALL ON 09/30/2023 501-60-000-22333-00000 $ 385.00 243476 10/26/2023 BO LU REIM-SENIOR TRIP -BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 $ 30.00 243477 10/26/2023 CALIFORNIA CONSULTING, INC. GRANT WRITING SERVICES-AUG 2023 100-25-299-51100-17000 $ 4,500.00 243478 10/26/2023 CC'S INVESTMENT LLC REFUND C&D PROG. 15000 BADILLO ST. 246-00-000-22540-00000 $ 15,000.00 243479 10/26/2023 CELIDA DIAZ GARIBALDO REIM-SENIOR TRIP -BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 $ 15.00 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN PARKING SIGNS AND VARIOUS OF TRAFFIC BOOKS 240-50-550-53100-15705 $ 872.85 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN T-SHIRTS PRINTED ON FRONT AND BACK OF CITY LOGO 240-50-550-53100-15705 $ 390.49 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN T-SHIRTS PRINTED ON FRONT AND BACK OF CITY LOGO 240-50-551-53100-15705 $ 114.91 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN T-SHIRTS PRINTED ON FRONT AND BACK OF CITY LOGO 240-50-561-53100-00000 $ 114.91 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN T-SHIRTS PRINTED ON FRONT AND BACK OF CITY LOGO 240-50-570-53100-14885 $ 114.91 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN T-SHIRTS PRINTED ON FRONT AND BACK OF CITY LOGO 244-50-581-53100-15510 $ 114.91 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN T-SHIRTS PRINTED ON FRONT AND BACK OF CITY LOGO 245-50-560-53100-00000 $ 114.91 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN T-SHIRTS PRINTED ON FRONT AND BACK OF CITY LOGO 246-50-552-53100-15005 $ 114.91 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN T-SHIRTS PRINTED ON FRONT AND BACK OF CITY LOGO 251-50-562-53100-00000 $ 114.91 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN T-SHIRTS PRINTED ON FRONT AND BACK OF CITY LOGO 251-50-571-53100-00000 $ 114.91 243481 10/26/2023 CINTAS FIRST AID & SAFETY SUPPLIED THE FIRST AID KIT IN THE CITY & MECH YARD 402-50-590-53100-00000 $ 485.67 243482 10/26/2023 CLEARS REGISTRATION FOR JOAN GASCA-50TH ANNUAL TRAINING 100-30-310-53200-00000 $ 550.00 243483 10/26/2023 DEBORAH JOHNSON REG. REFUND -SENIOR TRIP -OXFORD SALSA 7/29/2023 501-60-000-22327-00000 $ 15.00 243484 10/26/2023 DERRICK TAM REFUND C&D PROG. 4032 HARLAN AVE 246-00-000-22540-00000 $ 538.00 243485 10/26/2023 DOMINIQUE ESQUIBEL REIM RENTAL DEPOSIT --BARNES PARK PICNIC 10/14/23 501-60-000-22333-00000 $ 100.00 243486 10/26/2023 DOOLEY ENTERPRISES, INC. AMMUNITION FOR SWAT TEAM 100-30-340-53100-00000 $ 13,914.84 243487 10/26/2023 DULCE M. CRUZ CATERING SERVICES FOR SPRING TEST 10/6/2023 501-60-000-22328-00000 $ 2,169.00 243487 10/26/2023 DULCE M. CRUZ CATERING SERVICES FOR SPRING TEST 10/6/2023 501-60-000-22328-16152 $ 1,800.00 243488 10/26/2023 ECO CAR SPA CAR WASH FOR POLICE VEHICLES IN SEPTEMBER 2023 402-50-591-51101-00000 $ 101.00 243489 10/26/2023 ENTERPRISE FM TRUST FLEET LEASING PROGRAM OCT. 2023 231-50-590-58140-15727 $ 15,426.47 243489 10/26/2023 ENTERPRISE FM TRUST FLEET LEASING PROGRAM OCT. 2023 240-50-520-58140-15726 $ 2,748.44 243489 10/26/2023 ENTERPRISE FM TRUST FLEET LEAING PROGRAM OCT. 2023 246-50-520-58140-15727 $ 929.46 243489 10/26/2023 ENTERPRISE FM TRUST FLEET LEAING PROGRAM OCT. 2023 275-30-765-58140-53001 $ 15,779.92 243490 10/26/2023 ESTFIER SOLIS REIM-SENIOR TRIP -BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 $ 15.00 243491 10/26/2023 FM BODY & CLASSIC RESTORATION, INC REPAIR TO UNIT 3139 ON 9/28/2023 402-50-591-53371-00000 $ 394.02 243491 10/26/2023 FM BODY & CLASSIC RESTORATION, INC REPAIRS TO CITY & POLICE VEHICLES 9/28/2023 402-50-590-53371-00000 $ 4,000.00 243491 10/26/2023 FM BODY & CLASSIC RESTORATION, INC AS NEEDED REPAIRS TO POLICE VEHICLES 402-50-591-53371-00000 $ 4,000.00 243492 10/26/2023 GGCG INC. INSTALLATION DOOR LAMINATE AT TEEN CENTER 10/10/23 100-60-620-5337 1 -00000 $ 491.80 243492 10/26/2023 GGCG INC. INSTALLATION DOOR LAMINATE AT TEEN CENTER 10/10/23 252-60-620-5337 1 -00000 $ 491.80 243493 10/26/2023 GITA CHIMOURIYA REGIS REFUND -YOUTH BASKETBALL 9/25-11/30/2023 501-60-000-22326-00000 $ 55.00 243494 10/26/2023 GLECY CUSTODIA REIM-SENIOR TRIP -BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 $ 15.00 243495 10/26/2023 GREG RUVOLO REPLACE DAMAGED VARKADA CAMERA WITH NEW 240-50-551-53371-15705 $ 300.00 243496 10/26/2023 HDL SOFTWARE, LLC PERMIT SOFTWARE ANNUAL USE FEE 11/1/23-10/31/24 401-10-140-53379-00000 $ 4,688.94 243497 10/26/2023 HOME DEPOT TRAFFIC SUPPLIES TO CONTINUE DAILY OPERATION 251-50-550-53100-00000 $ 23.68 243497 10/26/2023 HOME DEPOT MATERIAL AND SUPPLIES FOR STREET MAINTENANCE 240-50-551-53100-15705 $ 58.31 243497 10/26/2023 HOME DEPOT TRAFFIC SUPPLIES TO CONTINUE DAILY OPERATIONS 251-50-550-53100-00000 $ 23.79 Page 1 of 9 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 243497 10/26/2023 HOME DEPOT TRAFFIC SUPPLIES TO CONTINUE DAILY OPERATION. 251-50-550-53100-00000 $ 89.07 243497 10/26/2023 HOME DEPOT MATERIAL AND SUPPLIES FOR STREET MAINTENANCE 240-50-551-53100-15705 $ 120.83 243498 10/26/2023 JAMES R STONE LOCK CHANGES, KEY COPIES & DOOR REPAIRS 10/16/2023 100-60-620-53371-00000 $ 2,358.98 243498 10/26/2023 JAMES R STONE LOCK CHANGES, KEY COPIES & DOOR REPAIRS 10/16/2023 100-60-620-53371-00000 $ 679.19 243498 10/26/2023 JAMES R STONE LOCK CHANGES, KEY COPIES & DOOR REPAIRS 10/16/2023 100-60-620-53371-00000 $ 221.29 243498 10/26/2023 JAMES R STONE LOCK CHANGES, KEY COPIES & DOOR REPAIRS 10/16/2023 100-60-620-53371-00000 $ 227.50 243498 10/26/2023 JAMES R STONE LOCK CHANGES, KEY COPIES & DOOR REPAIRS 10/16/2023 100-60-620-53371-00000 $ 182.50 243499 10/26/2023 JOAN GASCA BOXES FROM STAPLES 100-30-340-53100-00000 $ 96.98 243499 10/26/2023 JOAN GASCA BOXES FROM OFFICE DEPOT 100-30-340-53100-00000 $ 51.45 243499 10/26/2023 JOAN GASCA BOXES FROM OFFICE DEPOT 100-30-340-53100-00000 $ 36.01 243499 10/26/2023 JOAN GASCA BOXES FROM OFFICE DEPOT 100-30-340-53100-00000 $ 51.45 243499 10/26/2023 JOAN GASCA PERDIEM 11/6-10/23-CLEARS ANNUAL TRAINING TEC SEMI 100-30-310-53200-00000 $ 333.00 243500 10/26/2023 JORGE G. 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ROJO PURCHASE FOR VET AT PARK EVENT 10/22&TRICK O TREAT 501-60-000-22328-00000 S 82.23 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, TREES 251-50-561-53100-13401 S 84.46 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, LANDSCAPE 245-50-560-53100-13401 S 284.02 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, GRAFFITI 245-50-570-53100-13401 S 18.79 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, TREES 251-50-561-53100-13401 S 65.67 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, LANDSCAPE 245-50-560-53100-13401 S 149.47 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, IRRIGATION 245-50-562-53100-13401 S 207.78 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, TREES 251-50-561-53100-13401 S 84.46 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, IRRIGATION 245-50-562-53100-13401 S 310.06 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, TREES 251-50-561-53100-13401 S 84.46 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, IRRIGATION 245-50-562-53100-13401 S 182.16 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, TREES 251-50-561-53100-13401 S 80.95 243568 11/02/2023 AT&T PHONE, & WIRELESS SERVCIES FOR SEP.2023 100-30-310-53403-00000 S 48.37 243569 11/02/2023 AT&T MOBILE, DATA COMPUTERS DATA CONNECTION SEP.2023 100-30-310-53403-00000 S 1,437.44 243569 11/02/2023 AT&T MOBILE, & COMPUTERS DATA CONNECTION BACK-UP SEP.23 100-30-310-53403-00000 S 1,437.44 243570 11/02/2023 AT&T MOBILITY WIRELESS AIR CARDS FOR MOBILE, DATA COMPUTERS 100-30-310-53403-00000 S 1,623.59 243571 11/02/2023 BALDWIN PARK POLICE EXPLORER POST 654 REFUND TO THE, EXPLORER POST 9654 FOR REGISTRATION 100-30-310-53200-14881 S 1,205.00 243572 11/02/2023 BIG STUDIO PRIDE OF THE VALLEY 5K COMMEMORATIVE SHIRTS 100-60-610-53100-16146 S 1,331.31 243572 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11/02/2023 CANON FINANCIAL SERVICES, INC LEASING-2 COPIERS FOR NOV 2023 401-10-141-58140-11504 S 373.74 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 S 23.11 Page 4 of 9 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 $ 58.21 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 $ 14.44 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 $ (14,44) 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 $ 10.05 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 $ 11.65 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 $ 9.10 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 $ 55.93 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR 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11/02/2023 CONCENTRA HEALTH SERVICES, INC PHYSICALS 1-CLASS II MAINTENANCE FOR AYIN D FLORES 100-10-150-51101-11122 $ 154.00 243585 11/02/2023 CORODATA RECORDS MANAGEMENT, INC. 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PRO. PROJECT MANAGEMENT SRVC-9/1-9/30/2023 100-10-110-51101-11404 $ 3,320.00 243616 11/02/2023 KEYSTONE UNIFORMS UNIFORMS FOR ZACH GOBLE 100-30-340-53100-00000 $ 1,817.69 243617 11/02/2023 LINXUP, LLC GPS TRACKING 402-50-590-51101-00000 $ 879.11 243618 11/02/2023 LOLITA C. 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PRE -PAID LEGAL SERVICES 100-00-000-21230-00000 $ 82.19 243689 11/02/2023 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 $ (4.05) 243689 11/02/2023 STANDARD INSURANCE COMPANY VISION- STANDARD INSURANCE COMPANY 100-00-000-21258-00000 $ 53.94 243689 11/02/2023 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 $ 304.95 243689 11/02/2023 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21210-00000 $ 4.05 243689 11/02/2023 STANDARD INSURANCE, COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 $ 304.83 243690 11/02/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 $ (31.00) 243690 11/02/2023 THE LINCOLN NATIONAL LIFE, INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 $ (77.50) 243690 11/02/2023 THE LINCOLN NATIONAL LIFE, INSURANCE COMPANY LIFE. INS C/100,000 100-00-000-21254-00000 $ 101.50 243690 11/02/2023 THE LINCOLN NATIONAL LIFE, INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 $ 761.34 Page 8 of 9 Payment Number 243690 243690 243690 243690 243690 243690 243690 243690 DFT0007757 DFT0007758 DFT0007759 DFT0007763 DFT0007764 DFT0007782 DFT0007783 DFT0007784 DFT0007785 DFT0007786 DFT0007787 DFT0007809 DFT0007810 DFT0007811 DFT0007812 DFT0007813 DFT0007905 DFT0007906 DFT0007907 DFT0007931 DFT0007931 DFT0007932 DFT0007937 DFT0007938 DFT0007941 DFT0007942 DFT0007943 DFT0007950 DFT0007951 DFT0007952 DFT0007953 DFT0007954 DFT0007973 DFT0007974 DFT0007975 DFT0007976 DFT0007977 DFT0007978 DFT0007979 DFT0007990 DFT0007991 DFT0007992 DFT0007993 Payment Date 11/02/2023 11/02/2023 11/02/2023 11/02/2023 11/02/2023 11/02/2023 11/02/2023 11/02/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 11/01/2023 11/01/2023 11/01/2023 11/01/2023 11/01/2023 11/01/2023 11/02/2023 11/02/2023 11/02/2023 11/02/2023 11/02/2023 11/03/2023 11/02/2023 11/02/2023 11/02/2023 11/02/2023 11/02/2023 11/02/2023 11/02/2023 11/02/2023 11/02/2023 11/02/2023 Vendor Name TILE LINCOLN NATIONAL LIFE INSURANCE COMPANY TLIE LINCOLN NATIONAL LIFE INSURANCE COMPANY TLIE LINCOLN NATIONAL LIFE INSURANCE COMPANY TLIE LINCOLN NATIONAL LIFE INSURANCE COMPANY TLIE LINCOLN NATIONAL LIFE INSURANCE COMPANY TLIE LINCOLN NATIONAL LIFE INSURANCE COMPANY THE LINCOLN NATIONAL LIFE INSURANCE COMPANY THE LINCOLN NATIONAL LIFE INSURANCE COMPANY PERS-RETIREMENT PERS-RETIREMENT PERS-RETIREMENT PERS-RETIREMENT PERS-RETIREMENT PERS-RETIREMENT PERS-RETIREMENT PERS-RETIREMENT PERS-RETIREMENT PERS-RETIREMENT PERS-RETIREMENT PERS-RETIREMENT PERS-RETIREMENT PERS-RETIREMENT PERS-RETIREMENT PERS-RETIREMENT INTERNAL REVENUE SERVICE INTERNAL REVENUE SERVICE STATE OF CALIFORNIA (EMPLOYMENT TRUIST GOVERNMENTAL FINANCE TRUIST GOVERNMENTAL FINANCE MASSMUTUAL MASSMUTUAL MASSMUTUAL INTERNAL REVENUE SERVICE INTERNAL REVENUE SERVICE STATE OF CALIFORNIA EMPLOYMENT MASSMUTUAL MASSMUTUAL MASSMUTUAL MASSMUTUAL AMERICAN FIDELITY ASSURANCE COMPANY STATE DISBURSEMENT MENT MASSMUTUAL MASSMUTUAL MASSMUTUAL MASSMUTUAL MASSMUTUAL MASSMUTUAL INTERNAL REVENUE SERVICE INTERNAL REVENUE SERVICE, INTERNAL REVENUE SERVICE, STATE OF CALIFORNIA EMPLOYMENT Description (item) LIFE INS B/50,000 LIFE INS C/100,000 LIFE INS D/60,000 SUPP. LIFE - LINCOLN NATIONAL LIFE INS B/50,000 LIFE INS C/100,000 LIFE INS D/60,000 NOV. 2023 PREMIUM BASIC LIFE & AD &D &STD & LTD PERS SURVIVOR RETIREMENT PERS MISC 350 PERS MISC 352 PERS MISC CITY PAID PERS MISC CITY PAID - PEPRA PERS SURVIVOR RETIREMENT PERS REDEPOSIT PERS SWORN- 344 PERS MISC 350 PERS SWORN 351 PERS MISC 352 PERS SWORN CITY PAID - PEPRA PERS SWORN ER REG PAY PT PERS MISC CITY PAID PERS MISC CITY PAID PERS MISC CITY PAID - PEPRA FEDERAL INCOME TAX PAYMENT MEDICARE PAYMENT STATE INCOME TAX PAYMENT 2017 LEASE REVENUE BOND PAYMENT REFUND 2004 BONDS 2017 LEASE REVENUE BOND PAYMENT REFUND 2004 BONDS EMPOWER DEFERRED COMP LOAN REPAYMENT EMPOWER CITY PAID FEDERAL INCOME TAX PAYMENT MEDICARE PAYMENT STATE INCOME TAX PAYMENT EMPOWER EMPOWER RETIREMENT EMPOWER EMPOWER FSA - AMERICAN FIDELITY ASSURANCE COMPANY SDU - CHILD SUPPORT DEFERRED COMP LOAN REPAYMENT DEFERRED COMP LOAN REPAYMENT DEFERRED COMP LOAN REPAYMENT EMPOWER CITY PAID MASS MUTUAL CITY PAID EMPOWER CITY PAID FEDERAL INCOME, TAX PAYMENT SOCIAL SECURITY PAYMENT MEDICARE, PAYMENT STATE INCOME TAX PAYMENT Account Number 100-00-000-21254-00000 100-00-000-21254-00000 100-00-000-21254-00000 100-00-000-21212-00000 100-00-000-21254-00000 100-00-000-21254-00000 100-00-000-21254-00000 403-10-160-54130-00000 100-00-000-21207-00000 100-00-000-21206-00000 100-00-000-21206-00000 100-00-000-21256-00000 100-00-000-21256-00000 100-00-000-21207-00000 100-00-000-21206-00000 100-00-000-21206-00000 100-00-000-21206-00000 100-00-000-21206-00000 100-00-000-21206-00000 100-00-000-21256-00000 100-00-000-21256-00000 100-00-000-21256-00000 100-00-000-21256-00000 100-00-000-21256-00000 100-00-000-21203-00000 100-00-000-21201-00000 100-00-000-21202-00000 610-00-000-55740-00000 610-00-000-55742-00000 100-00-000-21213-00000 100-00-000-2123 1 -00000 100-00-000-21257-00000 100-00-000-21203-00000 100-00-000-2120 1 -00000 100-00-000-21202-00000 100-00-000-21213-00000 100-00-000-21213-00000 100-00-000-21232-00000 100-00-000-21232-00000 100-00-000-21216-00000 100-00-000-21225-00000 100-00-000-2123 1 -00000 100-00-000-21231-00000 100-00-000-21231-00000 100-00-000-21257-00000 100-00-000-21257-00000 100-00-000-21257-00000 100-00-000-21203-00000 100-00-000-21200-00000 100-00-000-21201-00000 100-00-000-21202-00000 Grand Total: Amount $ 584.43 $ 43.50 $ 17.40 $ 988.31 $ 66.62 $ 43.50 $ 17.40 $ 5,047.11 $ 12.00 $ 96.00 $ 120.00 $ 155.40 $ 207.20 $ 193.44 $ 21.78 $ 19,407.64 $ 16,673.09 $ 9,697.77 $ 9,448.99 $ 19,111.28 $ 29,212.26 $ 615.39 $ 26,374.18 $ 16,315.32 $ 238.12 $ 29.48 $ 105.62 $ 459,000.00 $ 66,383.41 $ 8,725.99 934.01 5,250.00 $ 397.85 $ 508.30 $ 37.06 13,257.00 3,420.04 1,492.00 $ 619.59 $ 984.14 3,061.36 110.89 $ 18.81 $ 51.54 3,925.00 $ 2,625.00 $ 896.55 73,263.84 6,128.92 21,859.79 29,811.14 $ 1,955,524.22 Page 9 of 9 ITEM NO. 2 TO: 09, CIF FROM: PREPARED BY: �'F�a'x DATE: SUBJECT: Honorable Mayor and Members of the City Council Rose Tam, Director of Finance Anthony Ceballos, Accountant November 15, 2023 Treasurer's Report City (CC) — September 2023 SUMMARY Attached is the Treasurer's Report for the month of September 2023. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for September 2023. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit "A", Treasurer's Report Page 1 / 1 HVTz1W[1l[!1[i CITY OF BALDWIN PARK TREASURER'S REPORT 9130t2023 INTEREST PURCHASE MATURGY PAR state atCallforrea Local Agency Investment Fund (LAIF) . .. .. ....... City -including General Fund & all other Special Revenue Funds 3,534% Revalue Authority 3434% Pt[filumLemp"Mos-ft. , Traditions BancorpInc. (Carnbridee investmenttResearch-) 4$5% RIM Varies Varies 5 $0,933,235.45 $ 50,933,235A5 3 50,933,235.46 3 60,933,23SA6, Varies Varies 41108 413,08 413,88 41188 50_,933,G49.33 _--50,933,64133 59,933,649.33 50_,933,649.33 IIW2022 111412024 250,000:00 250,000.00 250r00o.00 247,255,00 250,000.00 250,000.00 250,000.00 247,255.0 Federal Farm OR OKS Bond (Mutual Securities) 4.125% 912612022 10HIC1023 Federal Home Loan BA SER IT-8024 (Mutual Securities) 5.000% 2JI512023 V1512024 Federal Home Loan BASER 5C-5024 Jklutual Securities) &520% I/362023 6Y281202A Federal Home Loan On SER 5G-8024 (Mutual securities) 5,625 /l 712IV2023 1012412024 W_ _T1 o-airuy-MLO United States Trans SER BE 8024 (Mutual Securities) 3.000% 714312023 713112024 US Bank -Debt Service Trustee Aegglials Fiscal Agent Funds (TrusliDabt Service fund) Varies Varies Varies Fiscal Agent Funds- Successor Agency (-FrusUDOW Service Fund) Varies Varies Varies 3,000,000r00 3,100,000.00 3,000,00treo 2,9911,290.00 2,000,000'00 2,400,000"30 2,000,000.00 1,995,360,00 1,000,000,00 1'000,000AD 1,000,000'00 997,190,00 1,00�0,000,00 1,000,000,00 1,000,000a0 996,940,00 7,000,000.60— 7�000,000.00 00000.00 6,500,00000 6,500,000L00 6'500.000'00 8,367,725.00 6,600,000.00 6,500,000.00 61500,000,00 6,367,725so 3,775,972,17 3,775,972.17 3,775,972L17 3,775,97117 11,50&76 1i,506.76 11,50616 11,506.76 8747893 791478 W i787 478 93 3,767,478.93 3 68,471,12016 j 58,471,128.26 _5_ 64;323,68016 Total investments S 68,47I,128.26 Cash oath Bank of the West City Checking (Cantrell 3,189,114.48 City Miscellaneous Cash (W/C. PIR) 297,710,49 CNG Station 2A0 Housing Authority 1,242,955,93 Money Market Plus 1,049,224.89 Successor Agency, 37'razsr Total Cash who Bank of Outwear 5,016,67&36 Investment Brokerage (Cash & Cash Equivalents)1-518929 Total Cash and Investments 474,302,995.91 Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report, There was no Investment maturitylpurchase transactions made for the month of September 2023 and no dopositstwithdrawats were made through the Local Agency Investment Fund, In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient Investment liquidity and anticipated revenues are available to moot the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: > RoseTain Director of Finance ITEM NO. 3 o� ` '��•as `, TO: Honorable Mayor and Members of the City Council y HUBOF 9. THE°a FROM: Shirley Quinones, Chief Deputy City Clerk Krystal Roman, Administrative Clerk II/Deputy City Clerk C-1 ' ""VA L. Er,.», tea" y'r JANO DATE: November 15, 2023 .......... SUBJECT: Meeting Minutes SUMMARY The City Council held the following meetings on November 1, 2023: Special City Council Meeting and Regular City Council Meeting. RECOMMENDATION It is recommended that the City Council approve the following meeting minutes of the Special City Council and Regular City Council Meetings held on November 1, 2023. FISCAL IMPACT There is no fiscal impact associated with this item. LEGAL REVIEW This report does not require legal review. ATTACHMENTS 1. Meeting Minutes of November 1, 2023 Page 1 / 1 9111 WOI 1 '` AgendaThese minutes are presented in , r. Mayor Mayor Pro Tem Councilmember Councilmember Councilmember The meeting was called to order at approximately 6:10 p.m. by Mayor Estrada. City Clerk Saenz performed roll call: MEMBERS: Council Member Alejandra Avila (absent) Council Member Jean M. Ayala (present) Council Member Daniel Damian (present) Mayor Pro Tern Monica Garcia (present) Mayor Emmanuel Estrada (present) PUBLIC COMMUNICATIONS Emmanuel J. Estrada Monica Garcia Alejandra Avila Jean M. Ayala Daniel Damian Mayor Estrada opened public communication at approximately 6:10 p.m., the following spoke: 1) Greg Tuttle Seeing no one wishing to speak, Mayor Estrada closed public communication. OPEN SESSION/STUDY SESSION City Council recessed to closed session at approximately 6:15 p.m. RECESS CLOSED SESSION 1. Conference with Legal Counsel — Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956 Case: Rukli, Inc vs City of Baldwin Park No Reportable Action Case: K8 Investor Holding, LLC vs City of Baldwin Park No Reportable Action Case: Diane Nina Rendon vs City of Baldwin Park No Reportable Action Case No. 22STCV28634 Case No. 2:23-CV-02428-SVW(PVCx) Case No. 21STCV13045 Special Meeting Minutes Page 1 of 2 Case: DJCBP Corporation dba Tier One Case No. 2:23-cv-00384 Consulting and David Ju No Reportable Action 2. Conference with Labor Negotiator Pursuant to California Government Code, Section 54957.6 Agency Designated Representative: Enrique C. Zaldivar, Chief Executive Officer; Rose Tam. Finance Director; Karina Rueda, Human Resources Manager Employee Organizations: Baldwin Park City Employees Association (CEA) Baldwin Park Classified Confidential Employees Association (CCEA) Baldwin Park Classified Management Employees Association (CMEA) Baldwin Park Police Management Employees Association (PMEA) Baldwin Park Police Association (POA) Service Employee International Union (SEIU) No Reportable Action RECONVENE IN OPEN SESSION The City Council reconvened into open session regular meeting at approximately 7:05 p.m. City Attorney Marco A. Martinez announced all members were present except for Council Member Avila. The Council met on several issues listed above and there is no reportable action. On the matter regarding Diane Rendon, Mayor Pro Tern Garcia was not present. I_\1111111 nUUINomY Motion to adjourn was made by Mayor Estrada at approximately 7:41 p.m. Christopher Saenz, City Clerk Emmanuel J Estrada, Mayor Special Meeting Minutes Page 2 of 2 r t r • •minutes are presented Agenda order. The meeting was called to order at approximately 7:05 p.m. INVOCATION The invocation was led by Pastor Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Estrada. ROLL CALL City Clerk Saenz performed roll call: MEMBERS: Council Member Alejandra Avila (present) Council Member Jean M. Ayala (present) Council Member Daniel Damian (present) Mayor Pro Tem Monica Garcia (present) Mayor Emmanuel Estrada (present) Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Emmanuel J. Estrada Monica Garcia Alejandra Avila Jean M. Ayala Daniel Damian City Attorney Marco A. Martinez announced all member were present except for Council Member Avila. The Council met on several issues listed on the special meeting agenda and there is no reportable action. On the matter regarding Diane Rendon, Mayor Pro Tem Garcia was not present. ANNOUNCEMENTS CEO Zaldivar announced on behalf of Mayor Pro Tem Garcia and himself to close In Memory of Cindy Montanez. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS Mayor Estrada and the City Council presented a plaque recognition to Mr. Jack and Mrs. Tessie Weber for being crowned the 2023 Senior Citizen King and Queen. The welcoming and introduction of staff was tabled to the next City Council meeting. City Council Regular Meeting Minutes Page 1 of 5 I a0.110 Ewe-0 UT IU t0011 U4n I us]►fy Mayor Estrada opened public communications at approximately 7:27 p.m., the following spoke: 1) Christle Chumnez and Irma Morales 2) Paul Cook (teleconference) 3) Carol Daley 4) Greg Tuttle 5) Greg Orozco Seeing no one else looking to speak, Mayor Estrada closed public communications. MOTION: Emmanuel Estrada moved to close the Special Meeting at approximately 7:41 p.m. CONSENT CALENDAR 1. City of Baldwin Park's Warrants and Demands Motion to ratify the attached Warrants and Demands Register. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 2. Meeting Minutes Motion to approve the following meeting minutes of the Finance Authority Board, Housing Authority Board, BP Charitable Relief Foundation, Special City Council and Regular City Council Meetings held from October 18, 2023. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 3. Approve Change Orders for Stance Construction and the Authorize Additional Work by San Gabriel Valley Water Company as Part of City Project CIP No. 22-040 — Calino Avenue Improvements Motion to: 1. Authorize and approve the additional work for the proposal from Stance Construction Company in the amount of $40,703.78 to add 265 linear feet of 8" sewer line; and, 2. Authorize and approve payment for the change order from Stance Construction Company in a not -to -exceed amount of $34,410.97 for incurred costs on rental equipment and insurance during the project suspension period; and, 3. Approve added work for the proposal in the form of a deposit in a not -to -exceed amount of $65,000.00 from the San Gabriel Valley Water Company for relocation of an existing domestic water line; and, 4. Authorize the Director of Finance to appropriate $45,000.00 from Fund No. 275 and to make the necessary budget adjustments; and, 5. Authorize the Director of Public Works to execute contract change orders for the additional work and suspended project incurred fees with Stance Construction Company using approved project contingency and appropriations. City Council Regular Meeting Minutes Page 2 of 5 MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 4. Accept Completed Improvements and Authorize the Filing of a Notice of Completion for City Project No CIP 21-190 Foster Avenue and Pedestrian Rail Crossing Drainage Improvements Motion to: 1. Accept the construction improvements by CWS Systems, Inc. and authorize the recordation of a Notice of Completion for City Project No. CIP 21-190 — Foster Avenue and Pedestrian Rail Crossing Drainage Improvements; and, 2. Authorize the release of retention funds in the amount of $57,545.56 to CWS. Systems, Inc. upon the expiration of 35-day notice period. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 5. Accept Completed Improvements and Authorize the Filing of a Notice of Completion for City Project No CIP 19-41 San Gabriel River Commuter Bikeway Trail Project Motion to: 1. Accept the construction improvements by All American Asphalt Company and authorize the recordation of a Notice of Completion for City Project No. CIP 19-41 - San Gabriel River Commuter Bikeway Trail Project; and 2. Authorize the release of retention funds in the amount of $53,089.63 to All American Asphalt Company upon the expiration of 35-day notice period. Item #S was pulled for further discussion. MOTION: It was moved by Monica Garcia, seconded by Jean M Ayala to adopt Motion. Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 6. Approval of The Wall That Heals Exhibit Motion to: 1)Approve The Wall That Heals Exhibit at Morgan Park; and 2)Authorize the Director of Recreation & Community Services to execute all necessary documents associated with the exhibit; and 3)Authorize the Director of Finance to appropriate $36,0000 from the Public Art Fee fund #236 and make necessary budget amendment. Item #6 was pulled for further discussion. MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt with amendment of adding Oath to Country Motion. Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 7. Consideration to Reallocate American Rescue Plan Act Funding for the Senior Free Meals Program It is recommended that the City Council: 1) Authorize the Director of Finance to reallocate $130,000 American Rescue Plan Act funding for the Senior Free Meals Program and carry over balances to Fiscal Year 24-25 until funds are exhausted; and 2) Authorize the Director of Recreation & Community Services to coordinate all elements associated with the Program. City Council Regular Meeting Minutes Page 3 of 5 Item #7 was pulled for further discussion. MOTION: It was moved by Daniel. Damian, seconded by Monica Garcia to adopt with amendment with adding an additional $30 thousand to the requested 100 thousand. Motion. Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 8. Authorization to Award a Professional Service Agreement to David Volz Design Landscape Architects Inc. for Design Services to Develop the New Maine Avenue Mini Park Project It is recommended that the City Council: 1)Award a Professional Service Agreement to David Volz Design Landscape Architects Inc., for design services to develop the new Maine Avenue Mini Park Project; and 2)Authorize the Mayor to execute the Agreement; and 3)Authorize Director of Recreation & Community Services to execute any other associated documents needed for the project; and 4)Authorize the Director of Finance to appropriate funds included in the proposed FY 2023-24 CIP, create a CIP number and make necessary adjustments to the budget. Item #8 was pulled for further discussion. MOTION: It was moved by Daniel Damian, seconded by Emmanuel Estrada to adopt Motion Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 9. Approval of Letter of Authorization to Allow the San Gabriel Valley Council of Governments (SGVCOG) to Apply for Round Two of the Local Assistance Grant Program from CalRecycle It is recommended that the City Council authorize the Mayor to sign a Letter of Authorization (LOA) to provide to the SGVCOG to submit a regional application for the Round Two 1383 Local Assistance Grant Program. This will enable both reducing the administrative burden on the City and streamlining implementation of the Regional Food Recovery Program. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA PUBLIC HEARING 10. Resolution No. 2023-035 "A Resolution of the City Council of the City of Baldwin Park, California, Declaring its Intention to Vacate an Alley Between Bogart Avenue and Downing Avenue Pursuant to Streets and Highways Code 8300-8325." Motion to: 1. Waive further reading, read by title only and adopt Resolution No. 2023-035 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, Declaring its Intention to Vacate an Alley Between Bogart Avenue and Downing Avenue Pursuant to Streets and Highways Code 8300-8325." 2. Subsequently, set a date of December 6, 2023, to hold a Public Hearing to consider ordering the vacation of the alley. Mayor Estrada opened Public Hearing at approximately 8:00 p.m., seeing no one wishing to speak the public hearing was closed. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA City Council Regular Meeting Minutes Page 4 of 5 REPORTS OF OFFICERS 11. 5-Year Capital Improvement Program (CIP) Proposed Budget for Fiscal Year 2023-24 to 2027-28 Motion to: 1. Approve the 5-year proposed City of Baldwin Park Capital Improvement Program (CIP) from July 1, 2023, to June 30, 2028; and, 2. Approve the CIP funding schedule for Fiscal Year 2023-24 in the amount of $56,693,487 for community improvements and infrastructure enhancement projects; and authorize the Director of Finance to make the necessary appropriations and budget adjustments, and 3. Approve the operational revenue and expenditures adjustments for Fiscal Year 2023-24 and authorize the Director of Finance to make the necessary appropriations, budget adjustments and transfers; and, 4. Authorize the Director of Finance to create and assign project numbers and account numbers as necessary. MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION Mayor Estrada sought consensus from Council to discuss extension of time limits for permitted Street Vendors. ADJOURNMENT Mayor Estrada motioned to adjourn the Regular Meeting at approximately 8:36 p.m. EV29=1 Christopher Saenz, City Clerk Emmanuel J Estrada, Mayor City Council Regular Meeting Minutes Page 5 of 5 ITEM NO. 4 TO: Honorable Mayor and Members of the City Council ;K FROM: Robert Lopez, Chief of Police '�SAN edR'EL.,0 " DATE: November 15, 2023 °RgpJAN;,P�` SUBJECT: Request to renew the Police Department jail services contract with Starside Security & Investigation Inc. SUMMARY This report seeks City Council approval for the renewal of a contractual agreement with Starside Security & Investigation Inc. ("Starside"). The agreement is for the provision of jail services for the Baldwin Park Police Department for an additional year. RECOMMENDATION It is recommended that the City Council: 1. Approve the contract with Starside for jail services, subject to any additional non -substantive changes made by the City Attorney and Chief Executive Officer; and 2. Authorize the Mayor to execute the agreement; and 3. Direct staff to release a Request for Proposal prior to the end or the proposed term expiration. FISCAL IMPACT The full cost of this contract service for FY2023-24 is $443,504.21. The amount has already been included in the FY2023-24 budget for Police Department jail services under line item 100-30-370- 51100-00000. The cost increase under the new contract with Starside reflects competitive median average salaries for jail staff in our region. BACKGROUND The Baldwin Park Police Department has received jail services through Starside since December 2020. The bid for service at that time included a pay rate of $16.25 for Custody Officers (jailers). Since the time Starside has been the City's jail service provider, they have lost several jailers who went to work at other local area jails. The employees who left cited the higher pay rates in other cities as a primary motivating factor for their departure. Since December 2020, nine employees have left the Baldwin Park Jail, which creates additional costs in overtime until a new employee is hired and trained to perform the job duties. A recent survey of other city jails revealed the following hourly pay rates for jailers (either contracted or city staff) are as follows: El Monte: $30.00 per hour (jailer), West Covina: $23.50 per hour (jailer), Covina: $24.00 per hour (jailer), Glendora: $23.00 per hour (jailer), Azusa: $23.00 per hour (jailer), Whittier: $20.50 per hour (jailer), Montebello: $20.50 per hour (jailer), Alhambra: $21.00 per hour (jailer). Page 1 / 2 The new contract extension seeks to increase the pay rate of Baldwin Park's contracted jailers to $21.00 per hour to become competitive in the market for jail employees and prevent further loss of trained personnel to other agencies. It also seeks to increase the pay rate for the Jail Manager to $90,000 per year to remain competitive with other local agencies. The new contract extension also clarifies the duties of the contractor by making clear that the City continues to manage and operate the City jail and maintains responsibility for assuring compliance with City procedures and providing inmate (meal) services and custodial services. The current jail services contract with Starside is set to expire on November 30, 2023. The proposed contract with Starside is for a one (1) year period. However, during the term of this extension, the Police Department will be preparing a new Request for Proposals for jail staffing services for release in 2024. ALTERNATIVES Council may choose to provide staff with other directions. LEGAL REVIEW The proposed contract has been reviewed and approved by the City Attorney as to form and content. ATTACHMENTS 1. Starside Security proposal for 2023-24 2. Municipal Jail Facility Operations and Management Agreement (with the City of Baldwin Park) 3. Starside Security 2020 proposal Page 2 / 2 Solicitation Number N/A Proposal Due Date N/A Starside Security & Investigation, Inc Detention Services Division, (DSD) Offeror Name, Address, Phone 500 S. Kraemer Blvd. Suite 390 Brea, CA 92821 Phone: (909) 396-9999 Company Website: www.starside.com Robert Coventry, CPP Julio Martinez Offeror Contact Persons. Office:' (909) 396-9999 Jail: (626) 813-5298 Cellular: (909) 76g2-2001 Cellular: (909) 827-821}6 i1l�@a ti - a)bz [[g wi A rk.coin Services Offered: Jailers, Supervision and Account Management il Baldwin Park City "5. Operations Park)(Starside Security & Investigation, Inc. and The City of Baldwin Increasepay p PERIOD 12/11/23-11/3 TRAINING PERMITS CERTIFICATIONS G&A r ' r # ACCOUNT MANAGER SALARY INCREASED TO 90,000 PER YEAR • OVERTIME WILL BE BILLED IF EXTRA SERVICE IS REQUESTED WITHOUT 48 HOUR NOTICE, OR IF MORE THAN CONTRACTED STAFF MEMBERS ARE NEED. ACCOUNT MANAGER IS A SALARIED POSITION ALL STAFF WILL BE OFFERED HEALTHCARE UP TO 300 PER MONTH, 80 HOURS OF VACATION AFTER 1 YEAR, 56 HOURS OF SICK TIME AFTER 1 YEAR. ALL PAY RATES ARE MINIMUMS. N DETENTM SERMES 0 SECURITY (ARMED / UNARMr.b I PATROL) 0 PROTECTM 0 INVESMAMON e TRANING * LoCKSNTH THE ACCOUNT WILL BE STAFFED AS REQUESTED UP To 216 HOURS A WEEK ACCOUNT MANAGER (MR. JULIO MARTINEZ) WILL WORK MONDAY THRu FRIDAY, TO HANDLE ANY ISSUES, AND MONITOR THE COURT TRANSPORTS. AND WILL AVAIL HIMSELF FOR COURT TRANSPORTS ON FRIDAY AS NEEDED. CUSTODY OFFICERS: SUNDRY THRU SATURDAY 24 HOURS FRIDAY AND SATURDAY AN ADDITIONAL JAILER FROM 2000 -- 0400 HOURS MIGHT FLUCTUATE DUE TO TRAINING AND DEMAND Signature Date A-WRK BETWEEN THE CITY OF BLALDWIN PARK 7 ND STARSIDE SECURITY & 7 INVESTIGATION ING FOR CUSTODY OFFICER SERVICES 4L 7-'Cf�T"' THIS PROFESSIONAL STAFFING SERVICES AGREEMENT ("Agreement") is made and entered into this 1 It day of December 2023 ("Effective Date"), by and between the City of Baldwin Park, a California municipal corporation ("City"), and STARSIDE SECURITY & INVESTIGATION, INC., a California corporation ("Consultant"). City and Consultant are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. X WHEREAS, City is a public agency of the State of California and owns a Municipal Jail Facility used to book and fingerprint inmates at the Baldwin Park Police Department Building located at 14403 Pacific Ave, Baldwin Park, California 91706; and BWHEREAS, City proposes to continue utilizing the services of Consultant as an independent contractor to provide custody officer staffing at City's Jail Facility, as more fully described herein; and C, WHEREAS, Consultant provided similar services to City pursuant to that certain Jail Facility Agreement dated December 1, 2020, which will expire on November 30, 2023; and D. WHEREAS, the purpose of this Agreement is to authorize Consultant to continue providing the services described in this Agreement for an additional year and clarify Consultant's duties; and EWHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code section 37103 and holds all necessary licenses, experience and expertise to practice and perform the services herein contemplated; and F. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit A ("Project") and desire to set forth their rights, duties and liabilities in connection with the r.ervices to be performed; and G. WHEREAS, no official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement. H. WHEREAS, the Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions containe4l herein, the Parties hereby agree as follows: I L11 1 OTTO 14 a I R mo: I Wy 10 1 a I - 15 11 F I a I a M Fk r. t P-3 31 *10 im WIREMM111 Zia iNJE, tir'Loisizis met-MIZINIFFER sim I 'C.ity's RFP ("Gonsultant's Proposal"), attached hereto as Exhibit 1'13," both incorporated herein by this reference. 1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. To that end, Consultant agrees to abide by the terms and practices identified in Exhibit "C" to this Agreement. 1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right • (a) Meet with Consultant to review the quality of the work and resolve the matters of concern; (b) Require • to repeat the work at no additional fee until it is satisfactory; and/or (c) Terminate the Agreement as hereinafter set • 1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature, including actions brought by Consultant's employee's against Consultant, and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above - mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement, 1.5. Non -Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment • persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant to section 12940 of the Government Code. 1 .6, Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements 1&k. It 1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. 1 8. ' Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, • other information developed • received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement. 2.1 . Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "D", attached hereto and made a part of this Agreement by this reference ("Fee Schedule"). Consultant's total compensation shall not exceed [ADD]. 2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable. 23. ' Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within thirty (30) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices. 2.4. Becords and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City *r its a:n-41tr a--,,,Oit at it.%Ytvally c#nveAiient tiffies f4m-�d Effdcti)�fe late until four (4) years after termination of this Agreement. reement of the �tarties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement. 3.2' Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. 4.1. Term. This Agreement shall commence on the Effective Date and continue for a �eriod of one (1) year, ending on November 30, 2024, unless previously terminated as provided herel #,r as otherwise agreed to in writing by the parties. 4.Z ' Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant. If termination is without, City -01 mination is for cause the termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. Consultant may terminate this Agreement with cause only if City *XW4 nVoux'l-t thirty (30) days following receipt of written notice from Consultant of any material breach and demand to cure. Should City fail to cure or reasonably commence to cure said breach within the thirty (30) day notice period, then Consultant may give a minimum ninety (90) days written notice to City that it will terminate this Agreement. Provided, however, in the event of non-payment, Consultant may terminate on thirty (30) days following a written notice of breach. Consultant may terminate this Agreement upon one hundred and twenty (120) days written notice to City in the event that the performance of Consultant's obligations under the Agreement become commercially impracticable including changes in legislative or regulatory requirements affecting the performance of the services or business factors such as changes in level or type of service required by the City that Consultant is unable to meet. 4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City's written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement. consideration shall be iiven to both completed work and work in rowress, to com6lete an a in compiefe a raw in gs, an u to at nei Ou a I I le' 1115 �Ftl L a I I I I I delivered to the City or in the possession of the Consultant. 4.4. Documents. In the event of termination of this Agreement, all documents prepared by W) 4 W not limited to, finished or unfinished desiM development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant. A� Consultant shall procure a policy or policies of Comprehensive General Liability issued on an "occurrence" basis and not on a "claims made" basis. Such insurance shall protect Consultant against 'ury I Vordeathr ultiny, therefrom suffered or allec,!ed to have been suffered tv, ninerson or persons, resulting directly or indirectly from the performance or execution of this Agreement or any subcontract thereunder. Consultant's insurer shall be a licensed carrier in the State of California with an A.M. Best's rating of "A" or better. Property damage insurance shall also protect Consultant against loss V11 '"s' W-5 'Wei am" IN lertils, System Operations) must cover: 6.4. ' Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, or (b) when received after deposit in the U.S. Mail as first class mail, return receipt requested, postage prepaid and addressed to: CITY: City of Baldwin Park Police Department Baldwin Park, CA 91706 Attn: Chief of Police 500 S. Kraemer Blvd., Suite 390 Brea, CA 92821 Attn: Robert Coventry, CPP 6.6. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof. 6.7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California. 6.8. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement. 6.9. Indemnification and Hold Harmless. To the fullest extent permitted by law, the Consultant assumes liability for and shall save and protect, hold harmless, indemnify, and defend the City and its elected and appointed officials, officers, volunteers, and employees (all the foregoing, hereinafter collectively, "Indemnitees"), with Counsel of City's choosing, from and against all claims, suits, demands, damages, losses, expenses, and liabilities of any kind whatsoever (all the foregoing, hereinafter collectively "Claims"), whether or not suit is actually filed, and any judgment rendered against City's elected or appointed officers, employees, or agents, including, without limitation, attorneys' fees, that may be asserted or claimed by any person, firm or entity arising out of or in connection with any claimed or actual negligent acts or omissions in the performance of the work, operations, or activities of Consultant, its agents, employees, subcontractors, suppliers, or invitees, including without limitation the payment of all damages, expert witness fees and attorney's fees and other related costs and expenses. "Claims" as used in this section shall include, without limitation, those for personal injuries, wrongful death, mental or emotional distress, loss of consortium, damage to or loss of use of real, personal or intangible property of any kind, loss of income, loss of earning capacity, and business, financial, commercial or pecuniary losses of any kind whatsoever, and attorneys' fees, and costs ani expenses of any kind whatsoever. Consultant's indemnity and defense obligations shall cover the negligent acts or omissions of any of Consultant's subcontractors, and suppliers, and the employees of any of the foregoing. The Consultant's indemnity and defense obligation under this Section includes, without limitation, any claims, suits, demands, damages, losses, expenses, and liabilities arising from allegations of violations of any federal, State, or local law or regulation, and from allegations of violations of ;c=-vnc�V eznA,44�= of the Consultant or subcontractor performing work or labor necessary to carry out the provisions of this Contract. The indemnification obligations in this Section shall not be construed to negate, abridge or otherwise reduce any other obligation of indemnity the Consultant may have with respect to the City which may otherwise exist. If any judgment is rendered against the City or any of the other individuals enumerated above in any such action, the Consultant shall, at its expense, satisfy and discharge the same. This indemnification shall survive termination or expiration of this Agreement. Notwithstanding the foregoing, in no event will either party be liable to the other for loss of business or profits, penalties, or special or indirect, consequential, punitive, exemplary or liquidated damages. 6.10. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, #r liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph. &11, PERS Eli-gibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other agency, state or federal policy, rule, regulation, law ♦ ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any corngensation, benefit, or any incident of employment by City including but not limited to eligibility to enroll in PIERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PIERS benefits. 6,12. Cooperation, In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require. 6.13. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or re-suih-rrg��tyLs AtireeITY61-ttfe-Me of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional • to the City. 6,14. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, *1* *i ftirgisWed or wreo-p-re*'#� �,'QJISLJlts�tt. o&.�Pjtv of its su4cottrg.ctors. J�Ursiiwit to tWis &:,f%reeit -it rNFIR101111 911110411 WMIA Code section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or • order of the Court. 6.15. Conflict of Interest. Consultant and its officers, employees, associates, and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code sections 81000, et seq.) and Government Code section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom IQ "S VA-A114*41 associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. 6.16. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 6.17. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect. 6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this 1• Nevertheless, if there is any conflict among the terms and conditions of this Agreement and the document referenced. 6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein. 6.20. No Third Party • Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement. 6.21. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 6.22. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 6.23. Amendments. Only a writing executed by the parties hereto or their respective r.uccessors and assigns shall amend this Agreement. 6.24. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, • shall any waiver constitute a continuing waiver. 6.25. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations:' 6.26. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement. 6.27. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement. WITNESSIN , the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written. CITY OF BALDWIN PARK S ID i Y S IATIO , INC By: y: Emmanuel J. Estrada Mayor Its: C O PrintedName: Robert Coventry CP ATTEST: y: Christopher Saenz City Clerk APPROVED AS TO FORM: By: Marco A. Martinez City Attorney Solicitation Number N/A Proposal Due Date N/A Starside Security & Investigation, Inc Detention Services Division, (DSD) Offeror Name, Address, Phone 500 S. Kraemer Blvd. Suite'390 Brea; CA 92821 Phone: (909) 396-9999 Company Website: www.starside.com Robert Coventry, CPP Julio Martinez Office: (909)396-9999 Jail: (626) 813-5298 Offeror Contact Persons: Cellular: (909) 762-2001 Cellular: (909) 827-8216 t°cover�tr� �r starside°cin� 'rnarticiez �civsrlr� ark°corn Services Offered: Jailers, Supervision and Account Management LL 5 DETENTION SERVICES a SECURITY WING e LOCKSMITH Baldwin (Starside Securityi , Inc. and The City of Baldwin Park) JailersIncrease PERIOD 12/l/23-11/30/24 STAFFING $ 368,108.49 CUSTODY OFFICERS 4 FTE'S PLUS ACCOUNT MANAGER SALARIES, BENEFITS, CERTIFICATION MANAGEMENT FEE INSURANCE $ 35,480,34 OPERATING T $ 39,915.3 TRAINING PERMITS CERTIFICATIONS G&A - TOTAL I 443,504.21 m PAY ILL T THE FOLLOWING HOURLY - RATES* * 'ACCOUNT MANAGER SALARY INCREASED TO $ 90,000 PER YEAR • OVERTIME WILL BE BILLED IF EXTRA SERVICE IS REQUESTED WITHOUT 48 HOUR NOTICE, OR IF MORE THAN CONTRACTED STAFF MEMBERS ARE NEED: ACCOUNT MANAGER IS A SALARIED POSITION ALL STAFF WILL BE OFFERED HEALTHCARE UP TO PER MONTH, 80 HOURS OF VACATION AFTER 1 YEAR, 56 HOURS OF `SICK TIME AFTER 1 YEAR. ALL PAY RATES ARE MINIMUMS. 2 DETENTION SERVICES 0 SECURITY WING e LOCKSMITH THE' ACCOUNT WILL BE STAFFED AS REQUESTED UP TO 216 HOURS A WEEK ACCOUNT MANAGER (MR. JULIO ARTINEZ) WILL WORK MONDAY THRU FRIDAY, TO HANDLE ANY ISSUES, AND MONITOR THE COURT TRANSPORTS. AND WILL AVAIL HIMSELF FOR COURT TRANSPORTS ON FRIDAY AS NEEDED. CUSTODYOFFICERS: UNDAY THRU SATURDAY 24 HOURS FRIDAY AND SATURDAY AN ADDITIONAL JAILER FROM 2000 -- 0400 OURS MIGHT FLUCTUATE DUE TO TRAINING AND DEMAND Accepted by (Print): Signature Date 3 ITEM NO. 5 TO: Honorable Mayor and Members of the City Council FROM: Robert Lopez, Chief of Police DATE: November 15, 2023 L1EY,,.. .`,-°�a' SUBJECT: Request for Authorization to Purchase Apex Officer — Pro Training Simulator package and accessories. SUMMARY This report seeks authorization from the City Council to purchase an Apex Officer — Pro Training Simulator package and accessories for the Police Department in the amount of $76,623.75 RECOMMENDATION It is recommended that the City Council 1. Waive the formal bidding process for this purchase; and 2. Authorize the Police Department to purchase the Pro Training Simulator package and accessories; and 3. Authorize the Director of Finance to appropriate the funding from the Community Policing Development (CPD) De -Escalation Training Solicitation grant and make the necessary budget adjustment; and 4. Authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete the purchase; and 5. Authorize the Chief Executive Officer to approve a no -cost time extension to the subcontract with Sandy Jo MacArthur through August 31, 2024, to allow completion of grant -funded activities." This will be retroactive to July 1, 2023; and 6. Authorize the Chief Executive Officer to approve a no -cost time extension to the subcontract with Joan Brody through August 31, 2024, to allow completion of grant -funded activities." This will be retroactive to July 1, 2023. FISCAL IMPACT There will be no impact on the General Fund. This purchase will utilize funds from an awarded 2021 Community Policing Development (CPD) De -Escalation Training Solicitation grant in the amount of $198,817. BACKGROUND In 2021, the City of Baldwin Park entered into a recipient agreement with the Office of Community Oriented Policing Services (the COPS Office) and was awarded $198,817.00 as part of the Community Policing Development (CPD) De -Escalation Training Solicitation grant awarded to the City (15JCOPS-21-GG-02455-SPPS). This De -Escalation Training Project authorizes the purchase of a simulator (Virtual Reality Training) for use by the Police Department to help officers build new de- escalation skills, enhance tactical awareness during incidents, improve officer and citizen safety, and increase community trust and legitimacy surrounding incidents involving high -risk critical incidents. Page 1 / 3 The Pro Training Simulator is a comprehensive product designed to allow law enforcement trainers to give presentations and classes, conduct interactive testing and assessment, and provide immersive, hands-on scenario -based exercises with detailed debriefing and after -action reviews. The VR system is designed to increase trainee de-escalation knowledge, skills, and confidence in a safe, challenging environment that is highly interactive and engaging. Apex products utilize a state-of-the-art virtual reality head -mounted display to create the world's most realistic and immersive judgmental training simulator. As society continues to address issues surrounding police use of force, our Police Department recognizes the need for comprehensive de-escalation training for officers. By incorporating immersive VR technology like the Apex Pro Training simulator into our training programs, the department can provide realistic, repetitive scenario -based exercises that build critical de-escalation skills. Studies show this type of hands-on training is more effective than classroom lectures alone in preparing officers to safely defuse tense situations. Equipping officers with proven de-escalation techniques helps reduce the need for force, improves community relations, and protects both residents and police. The Baldwin Park Police Department's investment in this product demonstrates our commitment to implementing best practices for conflict resolution and moving our department in a positive direction. This Pro Training Simulator is a sole -source product manufactured, sold, and distributed exclusively by Govred Technology, Inc. Currently, Govred Technology, Inc. is the sole manufacturer and provider of Apex Officer; nor is there any other company that makes a similar or competing product. Additionally, no other vendors can legally provide the Apex Officer® product. This product must be purchased directly by institutions from Govred Technology, Inc. Therefore, for the purpose of this purchase, Govred Technology, Inc. is a sole source provider within the meaning of City Ordinance 1457, as this is the only acceptable option. In March 2022, the City entered into subcontract agreements with two consultants, Sandy Jo MacArthur and Joan Brody, to support the administration and implementation of the Community Policing Development De -Escalation Training grant awarded by the Department of Justice COPS Office. Joan Brody assists the Police Department in tracking subcontractor tasks and time, reviewing invoices, preparing required grant reports and documentation, and handling ongoing communication with the COPS Office. Her scope includes grant administration and compliance activities. Sandy Jo MacArthur is responsible for designing and implementing the actual training curricula for the project. She oversees the development of all course content, employing a train -the -trainer model to create a sustainable de- escalation training program for officers. Her background and expertise in law enforcement training help ensure an effective curriculum. Together, Ms. Brody and Ms. MacArthur provide important support to the PD grant manager in implementing the de-escalation training program, meeting federal requirements, and achieving the overall grant objectives. Their involvement and complementary roles assist the department in building new de-escalation skills for officers through this federal grant opportunity. Due to unforeseen delays, the de-escalation training program has taken longer than originally anticipated to fully implement. Extending the subcontract end date at no additional cost will allow Ms. MacArthur and Ms. Brody to complete their remaining work and reporting responsibilities through the closeout of the grant period. ALTERNATIVES 1. Authorize the purchase. 2. Decline to authorize the purchase. LEGAL REVIEW Page 2 / 3 The purchase proposal has been reviewed by the City Attorney as to form and content. ATTACHMENTS 1. APEX Officer Proposal 2. BPPD Grant Award Letter and Info 3. Sandy Jo MacArthur Subaward Agreement 4. Joan Brody Subaward Agreement Page 3 / 3 Apex Officer Training Simulator Interactive Crisis Intervention, De -Escalation, and Use of Force Training Simulator Proposal Prepared For Joshua Hendricks Baldwin Park Police Department 14403 Pacific Ave, Baldwin Park, CA 91706 Business Sensitive: This document is confidential information and contains proprietary information belonging to Govred Technology Inc., and further acknowledges its obligation to comply with the provisions of this notice. © 2020 Govred Technology, Inc. All Rights Reserved. w8t .a exofficer.com 5006 Bond St, Las Vegas, NV 89118 702-901-5344 October 18, 2023 Dear Joshua Hendricks, Thank you for your interest in the interactive Apex Officer virtual reality training simulator from Govred Technology, Inc. This proposal and attached sole source letter will provide you with the requested system information, specifications, pricing, and details for the system and equipment you've inquired about. The Apex Officer training system is a comprehensive solution designed to allow law enforcement trainers to give presentations and classes, conduct interactive testing and assessment, and provide immersive, hands-on scenario -based exercises with detailed debriefing and after -action reviews. Each Apex Officer system is designed to increase trainee de-escalation knowledge, skills, and confidence in a safe, challenging environment that is highly interactive and engaging. Through our history of providing innovative interactive simulation training solutions, Apex Officer has become widely regarded as a low -risk, highly reliable contracting and business partner. We have the industry's most dedicated and customer -committed sales and support team on staff. All Apex Officer customers receive the best technical service in the industry, including software updates, newly developed and released training content with new exercises and environments to keep trainee interest high and skills sharp. On behalf of the Apex Officer team, I sincerely appreciate the consideration of our proposal for this requirement and the opportunity to serve the men and women of Baldwin Park Police Department. Chase Dittmer Founder and CEO Govred Technology, Inc. Direct: 702-901-5344 chase a exofficer,com www,apexofficer.com Business Sensitive: This document is confidential and contains proprietary information belonging to Govred Technology Inc., and further acknowledges its obligation to comply with the provisions of this notice. © 2020 Govred Technology, Inc. All Rights Reserved. w8t .a exofficer.com 5006 Bond St, Las Vegas, NV 89118 702-901-5344 Apex Officer® - Pro Training Simulator System Includes: • Apex Officer® Content Library • High -Performance VR-Ready Workstation • Virtual Reality Head Mounted Display • Virtual Training Accessories • Apex Wireless • Dynamic Scenario Generator • After Action Debriefing • Advanced Officer Analytics • Apex Reporting and Monitoring • Apex Officer Training with Setup Apex Officer Content Library Every Apex Officer training system includes 24/7 access to Apex Officer's proprietary content library. Apex Officer's content library of virtual reality police and law enforcement training scenarios is the most extensive in the industry. With our unique blend of randomization, artificial intelligence, and voice recognition Apex Officer provides police departments and law enforcement agencies with an infinite number of training opportunities and scenarios. High -Performance VR-Ready Wearable Workstation Every Apex Officer simulator comes equipped with the world's most powerful wearable backpack workstation - optimized for free -roam experiences. Experience full training immersion with unprecedented freedom of movement and the most reliable connectivity that no wireless VR device can provide. • Intel Core i7 8 Core/16 Thread Processor • Nvidia RTX Graphics Card • 16GB DDR4 RAM • NVMe Solid State Storage • Windows 10 Pro 64-Bit Operating System • Hot-Swappable Batteries 1 Inc. Inc. www.a exofficer.com 5006 Bond St, Las Vegas, NV 89118 702-901-5344 Virtual Reality Head Mounted Display (HMD) Apex Officer utilizes a state-of-the-art virtual reality head -mounted display to create the world's most realistic and immersive judgmental training simulator. With our HMD, we're capable of producing active engagements Inc. from a 360-degree environment surrounding the trainees. Our systems utilize multi -directional audio technology and seamless software simulations that simulate different environments and situations that will challenge trainees. Virtual Training Accessories Apex Officer's proprietary virtual training accessories are designed to look, weigh, and feel just like their real -life counterpart. We worked hand and hand with multiple engineers in designing the firearms and training equipment used in our simulations. VR-Training Accessories Included: • Apex-VTW-U1 (Universal Device) • Apex-VTW-G1 (Pistol) Inc. • Apex-VTW-T1 (Taser) • Apex-VTW-R1 (Rifle) Every Apex Officer Virtual Training Weapon is equipped with: • Up to 32 low power, ASIC sensors, for 360-degree coverage • Built-in 1000Hz IMU for low latency, high -resolution tracking • Bluetooth and wireless connectivity • Rechargeable battery Apex Wireless (AW) The Apex Wireless system is a proprietary combination of wireless networking systems working in harmony to deliver a fully immersive Inc. wireless virtual reality experience. • 4x Wireless Base Stations • Bluetooth Transmitters and Receivers After Action Debriefing (AAD) Our After -Action Debriefing system provides real-time monitoring, recording, and playback during debriefing sessions of trainees. Includes Inc. software and hardware that integrates into the Apex Officer line of simulators. www.a exofficer.com 5006 Bond St, Las Vegas, NV 89118 702-901-5344 Advanced Officer Analytics (AOA) Apex Officer's Advanced Officer Analytics system allows law enforcement agencies to optimize their recent training activities and provides unprecedented learning opportunities for every officer using the simulator. With the AOA, police departments can track the training results Inc. and behaviors of each trainee that uses the simulator. With this data, the departments have an unprecedented insight into the strengths and weaknesses of each trainee, thus, allowing for follow-up training exercises. Apex Reporting and Monitoring Audio and picture -in -picture color video capture trainee's actions in a scenario that can be used for immediate or later debriefing and review. All Inc. footage can be scheduled for permanent deletion at a specified time interval (i.e., 24 hours, 72 hours, etc.). Apex Officer Training with Setup Instructor/Operator Master course covering the Apex Officer system, Inc. hardware setup, software updates, troubleshooting, and more for up to six instructors. Additional Notes: Business Sensitive: This document is confidential information and contains proprietary information belonging to Govred Technology Inc., and further acknowledges its obligation to comply with the provisions of this notice. © 2020 Govred Technology, Inc. All Rights Reserved. www.a exofficer.com 5006 Bond St, Las Vegas, NV 89118 702-901-5344 -See Important Terms and Conditions Below - Standard Terms and Conditions 1. Please make the purchase order (PO) out to GOVRED Technology, Inc. 2. Payment Terms: Net 30 from the invoice date. 3. Budgetary Pricing: This document is intended for budgeting purposes only and does not constitute a firm -fixed -price offer or binding agreement. 4. U.S. Delivery Lead Time: a. Standard Production System: 30-60 Days ARO b. Custom System Production: 120-180 ARO dependent on the level of customization and component requirements. 5. Warranty: 12 Months from the date of shipment. 6. If this sale is subject to Use Tax, then you are liable for the tax and should make payment direct to your taxing authority. However, we may collect Sales Tax for the following states: CA, FL, HI, IA, KY, MA, MI, NV, NY, UT, WA, and WV. 7. Quote Valid: 30 days. 8. All prices are quoted in US Dollars ($USD). 9. Late Payment Penalties: Invoices not paid within 30 days of the invoice date will accrue interest at 2% per week. Purchasing/Contracting Information 1. Company Name: Govred Technology, Inc. 2. Company Address: 5006 Bond St, Las Vegas, NV 89118 3. Order POC: Chase Dittmer 4. Order Email: orders@apexofficer.com 5. Phone: 702-901-5344 6. Cage Code: 7Z1 H2 7. Tax ID: 82-1742313 8. DUNS:080742556 Business Sensitive: This document is confidential information and contains proprietary information belonging to Govred Technology Inc., and further acknowledges its obligation to comply with the provisions of this notice. © 2020 Govred Technology, Inc. All Rights Reserved. wv�ruv.a exofficer.com 5006 Bond St, Las Vegas, NV 89118 702-901-5344 Sole Source Letter Govred Technology, Inc. 5006 Bond St, Las Vegas, NV 89118 Phone: 702-901-5344 https://www.apexofficer.com RE: Sole Source Letter October 18, 2023 To Whom It May Concern: This letter is to confirm that the Apex Officer@ Pro Training Simulator and Apex Officer X1, X2, X3, X4, X6, and X9 - Pro Training Simulator are all sole -source products, manufactured, sold, and distributed exclusively by Govred Technology, Inc. Currently, Govred Technology, Inc. is the sole manufacturer and provider of Apex Officer; nor any other company makes a similar or competing product. Additionally, no other vendors can legally provide the Apex Officer@ product. This product must be purchased directly by institutions from Govred Technology, Inc. at the below address. There are no agents or dealers authorized to represent this product. There are no other like item(s) or product(s) available for purchase that would meet the urgent fulfillment timeline and serve the same purpose or function because of the proprietary and exclusive Apex Officer@ content library, training modules, dynamic scenario generator, haptic feedback system, backpack -mounted modular wearable workstations, virtual reality training technology accessories and more. Additionally, given Apex Officer's technical history and domain expertise, it would take multiple years for an alternative vendor to create a similar product. If you desire additional information, do not hesitate to contact me at 702-901-5344 at any time or visit our website at https://www.apexofficer.com. Thank you for your interest in our products. Sincerely, Chase Dittmer Co -Founder Govred Technology, Inc. 5006 Bond St, Las Vegas, NV 89118 Phone: 702-901-5344 Email: chase@apexofficer.com htt s://www.a exofficer.com/ Business Sensitive: This document is confidential information and contains proprietary information belonging to Govred Technology Inc., and further acknowledges its obligation to comply with the provisions of this notice. © 2020 Govred Technology, Inc. All Rights Reserved. www.a exofficer.com 5006 Bond St, Las Vegas, NV 89118 702-901-5344 lisem Interval Favors, Serv4o � Code Y |' Request for Taxpayer Identification Number and Certification GOVIRED TECHNOLOGY, INC, 2 -Rosiness ramedaregaded entry ri if different from above 3 Check appropriate loss for faderia I thassifoonot, of the prohann viihose narllP a, wroorood on fine 1, Check only one of The 4 exemptions wDicis appy- onty to "u, fryla wing seven buxes. sonars entities, not inifiv,durib; see LLC it the LLC e, classitied as d sorgo-momitov LLC that is disni (led f,om the oviner unless trin orm sr of tire LLC 15 ansrrhe,' H-C trial is not disregarded forn *,I-* ownericr U.S, fiedwal tax purprosko, QJnsWOs a Socile rcernber LLC that code (it any) backup vothooldog, For individuals, this is generally your social security number (SSN), However, for a F—T residentalieni,scireproprie�oF air disregarded entity, sea the instructions for Part I, later. For istner I -111 -1 fortities, it is your employer identification m1hribef (ii if you do not have a nuinber, see Now to get a 77N, later, or Note; If the account is in '11tare than mile nai see. 'he instructions fier hire I Also see hosatt didene and at or, u-biW—' Number Tre Give, rho Pecrushoar for guidelines on whose number to enter, I 7he number shown thin this form tardy Correct taxpayer Identification number (or I shin waiting tor a number to be issued to diel: and I am not subleed to backup orrihirraiding because- (a) I am exerni frorin backup waitholding, or (it) I have not been notified by the Internal Revienue Service (IIRS) that I am suldlect to backup withholding as a result of a failure to report do witerest or ribiderride, or (c� the t1i has notified me that I am no iranger subject Is, backupwithholding; and 4. rire FATCA cordrop inhered on thris forin (it any) indicating that I arn torennist from FATCA reporting is correct. Certification Instructiori Yqri rnijpt ruses out rent 2 abici it you hive drohn nottried by 'he IRS that youare cuirentry subjer;I ro r.rackup v"VilMoldinif fraccuse, you have failed to report at] interest and dividitinds on your tax return, For real ascids transactions, item 2 does not apply, For Mortgage, interest paid, , acquisition Or abandonment Of SorrTed PrOxi pancellabron of debt, cordribritiona to at nollisclund retirement arraingentrut flifirsit, and generally. payments other than interest and dividerds, yok.iar'L not r orient sgnth tf arro Salyer, need ti,ovide your correct TIN. $ee, the ins,hucuore; for Part 11, prior car General Instructions Fornin 1099-Di ichvidends, i di those from stocks or mutura ii furri t4 Section references are to the internal Revenue Code upless otheoirce - Forin 1099-ri (vannics types of infounne, prizes, awards, or dross noted, prodeedid Future developments, Foi the latest rnformation about developments, - Form 10919-13 scrock or mutual fund sales and certain other related to Form W-9 and its instructions, such as legislatmir. striacted transactions Iny'drokers) after they were published, go to universe.gorr'Foranklayr - Fonn 1091 (proceeds fiorri reat estate transactions) Purpose of Form - Form I tryal-K (merchant Card and third party restroork transactions) An Individual or entry (Form A1-9 requester) viono is required to file an - Farm 10,90; (hwne niortgage Interest), 1098-E tioresent loan holeierot, Information return with the IRS cri obtain your correct taxpayer 1098-7 (tuition) iderilifficalwin number (TIN) which rush, be your soclal security hurnbeir - Fortri 1099-0 icancened debt) ISSN). individual taxpayer identification nurntof (ITIN), adoption taxpayer Identification nuhrice, (A'rlN), or employer identification number - Form 1 099-A fasclUsiltudt or abasdonment of siscurod proportyu iEIN), to report art an information return the answunt paid to you, or other Like Ferro, W-9 onty if you are a U.S. person (Including a resident amount reporliathe on an inforinahor return, Examples of information ahero, to provide yo,ur correct TIN, returns include, bar are not itirnitied to, the faltoroing, If you do not recism Forro W-9 to tire requester unth, a T)N, you might Form 1 Orkal-INFIF (Interest earned or paid) tit-, subi to basurtyrz myhMiorrig See erelat is backup w0doholding, 5U06Bond St, Las Vegas, NVO9118 702-901-5344 Award Letter October 12, 2021 Dear Josh Hendricks, On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Community Oriented Policing Services (the COPS Office) has approved the application submitted by BALDWIN PARK, CITY OF for an award under the funding opportunity entitled 2021 Community Policing Development (CPD) De -Escalation Training Solicitation. The approved award amount is $198,817. Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information, Financial Information, and Award Conditions) and Award Acceptance. Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. These requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the assurances and certifications, and the application as approved by the COPS Office, so that they understand the award requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award. Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds. To accept the award, the Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and certification, within 45 days from the award date. Congratulations, and we look forward to working with you. ROBERT CHAPMAN Acting Director Office for Civil Rights Notice for All Recipients The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial assistance from DOJ from discriminating in services and employment because of race, color, national origin, religion, disability, sex, and, for grants authorized under the Violence Against Women Act, sexual orientation and gender identity. Recipients are also prohibited from discriminating in services because of age. For a complete review of these civil rights laws and nondiscrimination requirements, in connection with DOJ awards, see https://ojp.gov/funding/Explore/LegalOverview/CiviIRightsRequirements.htm. Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a nondiscriminatory manner to their service population or have employment practices that meet equal -opportunity standards. If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (ESOPs); and (2) submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c) (5). The OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance, please do not hesitate to contact the OCR at askOCR@ojp.usdoj.gov. Award Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. Recipient Information Recipient Name BALDWIN PARK, CITY OF DUNS Number ORI Number *70207998 Street 1 Street 2 14403 E PACIFIC City State/U.S. Territory BALDWIN PARK California Zip/Postal Code Country 91706 United States County/Parish Province 0 *TLAward Details Federal Award Date Award Type 10/12/21 Initial Award Number Supplement Number 15JCOPS-21 -GG-02455-SPPS 00 Federal Award Amount Funding Instrument Type $198,817.00 Grant 16.710 Public Safety Partnership and Community Policing Grants Statutory Authority The Public Safety Partnership and Community Policing Act of 1994, 34 U.S.C. - 10381 et seq. / have read and understand the information presented in this section of the Federal Award For Internal Reference Only: Contract No. 2021-2023 SUBAWARD AGREEMENT U.S. DEPARTMENT OF JUSTICE, OFFICE OF COMMUNITY ORIENTED POLICING SERVICES COMMUNITY POLICING DEVELOPMENT (CPD) DE-ESCALATION TRAINING SOLICITATION, OPPORTUNITY # O-COPS-2021-75008 DE-ESCALATION TRAINING PROGRAM BY CITY OF BALDWIN PARK PARK POLICE DEPARTMENT WITH CONSULTANT SANDY JO MACARTHUR THIS SUBAWARD AGREEMENT (hereinafter, "Agreement") entered into as of this _ day of February, 2022 (hereinafter, "Effective Date"), is entered into by and between the CITY OF BALDWIN PARK, a California municipal corporation (hereinafter, "City") with offices at 14403 E. Pacific Avenue, Baldwin Park, CA 91706, and Sandy Jo MacArthur, (hereinafter, "Subrecipient"). For purposes of this Agreement, the capitalized term "Parties" shall be a collective reference to both City and Subrecipient. The capitalized term "Party" may refer to either City or Subrecipient interchangeably as appropriate. RECITALS WHEREAS, City participates in the Baldwin Park De -Escalation Training ("BPDET") Project administered by the U.S. Department of Justice ("USDOJ") Office of Community Oriented Policing Services ("COPS Office") WHEREAS, on September 1.2021 the City was awarded BPDET funding for from September 1, 2021 through August 31, 2023 (hereinafter, "BPDET Funds"). The City's Federal Award Identification number is 151COPS-2I-GG-02455-SPPS. Pursuant to the BPDET Project, City receives funds for USDOJ for Baldwin Park Police Department ("BPPD") training activities that will use training design, training curricula and training implementation consultant Sandy Jo MacArthur to help BPPD build newde-escalation skills that will enhance tactical awareness during incidents, improve officer and citizen safety and increase community trust and legitimacy surrounding incidents involving high risk critical incidents. WHEREAS, pursuant to 24 CFR §570.503, the City may enter into subaward agreements to administer the BPDET Project and the City wishes Subrecipient to assist the City in utilizing such funds. For Internal Reference Only: Contract No. AGREEMENT Based upon the foregoing Recitals and for good and valuable consideration, the receipt and sufficiency of which is acknowledged by both Parties, City and Subrecipient hereby agree as follows: I. DEFINITIONS For purposes of this Agreement, the following terms shall have the meanings given below unless expressly provided to the contrary: "Agreement" shall mean this BPDET Project Subrecipient Agreement between City and Subrecipient, including all exhibits and other documents attached or otherwise incorporated hereto. "Budget" shall refer to the BPDET Project Budget that is attached and incorporated hereto as Exhibit "B" and which sets out the line item categories of Eligible Expenses and the amount of COPS Office Funds allocated to each category of Eligible Expense. The Budget may not be changed without the prior written approval of City's Contract Officer. "Contract Officer" shall mean the Chief of the Baldwin Park Police Department or such other person as may be designated by the City Manager/CEO. "Eligible Expenses" shall mean the expenses set forth in the Budget for which COPS Office funding may be used and administrative services contemplated under this Agreement and 24 CFR §570.201. "COPS Office Program Funds" shall mean the funds allocated to the City by USDOJ through the COPS Office Program. "COPS Office Funding Cap" shall mean the maximum amount of COPS Office Funds that may be disbursed to Subrecipient during the Funding Period, which amount shall be as follows: SIXTY FIVE THOUSAND DOLLARS ($65,000). These COPS OFFICE Funds shall be used to run the BPDET Project. "Funding Period" means that certain period of time from September 1, 2021 through August 31, 2023. "Program" shall mean the BPDET Project referred to in the Recitals of this Agreement. The programs will help BPPD officers build new de-escalation skills, enhance tactical awareness during incidents, improve officer and citizen safety and increase community trust and legitimacy surrounding incidents involving high risk critical incidents. W For Internal Reference Only: Contract No. "Program Regulations" shall refer collectively to the requirements of the U.S. Department of Justice, Office of Community Oriented Policing Services Community Policing Development (CPD) De -Escalation Training, and as the same may modified or amended from time to time and are incorporated in this Agreement by this reference. "Program Services" shall refer to the collective programming and activities Subrecipient shall provide as part of the BPDET Project under the terms of this Agreement and as more particularly described in the Scope of Services attached and incorporated hereto as Exhibit "A." "Quarter" or "quarterly" shall mean any of the three (3) month periods during a City fiscal year commencing July 1, October 1, January 1, or April 1. "Subrecipient Personnel" shall mean any employee, volunteer, contractor, subcontractor, or agent of Subrecipient or any other person under Subrecipient's supervision, control or direction, including subcontractors engaged by Subrecipient to perform the services and tasks contemplated herein. "Subrecipient Representative" shall mean Sandy Jo MacArthur who is designated to represent Subrecipient in the administration of this Agreement. "Third Party Contracts" shall have the meaning ascribed in Section 3.4 of this Agreement. II. USE OF COPS OFFICE FUNDS 2.1 Term. This Agreement shall govern the performance of the Parties over the course of the Funding Period, unless earlier terminated by either party in accordance with the terms of this Agreement. Notwithstanding anything herein to the contrary, Subrecipient's obligations to City shall not end until all closeout requirements required by the Program Regulations are completed. 2.2 Scope of Services and Budget. A. Under the terms and conditions of this Agreement, the City has allocated a subaward of COPS Office Funds to the Subrecipient to carry out certain eligible activities pursuant to 24 CFR Part S70. Subrecipient shall use the COPS Office Funds to perform the specific Program Services set forth in the Scope of Services, which is attached and incorporated hereto as Exhibit "A." Subrecipient shall perform the Program Services in accordance with the approved Budget, which is attached and incorporated hereto as "Exhibit B." Pursuant to 2 CFR §200.331, the required subaward information is attached hereto as Exhibit "D." B. Subrecipient shall use COPS Office Funds only for the Eligible Expenses permitted under the Budget and Program Regulations. Subrecipient acknowledges that it is 3 For Internal Reference Only: Contract No. responsible for expenses that exceed the total award amount and agrees that any funds not used in accordance with the Program Regulations and Budget must be repaid to the City. 2.3 Prior Approval for Changes. Subrecipient may not transfer allocated funds among cost categories within a budgeted program account without City's prior written approval by the Chief of Police or the City manager/CEO; nor shall Subrecipient make any changes, directly or indirectly, in program design or Program Services or in the Budget without City's prior written approval. III. DISBURSEMENT OF FUNDS 3.1 Funding Cap. Under the terms and conditions of this Agreement, the City has allocated a subaward of COPS Office Funds to Subrecipient in an amount not -to -exceed SIXTY FIVE THOUSAND DOLLARS ($65,000). 3.2 Reimbursement of COPS OFFICE Funds. A. Subject to all terms, conditions, and funding restrictions set forth under this Agreement, and provided Subrecipient is not in default under this Agreement, City will disburse COPS Office Funds to Subrecipient on a monthly basis to reimburse Subrecipient for Eligible Expenses incurred over the course of the Funding Period. B. All Eligible Expense shall be incurred in accordance with the Program Regulations, the Prime Award, and the authorizations, restrictions and requirements contained in the Notice of Prime Award and any amendments thereto and other applicable laws, regulations, grant terms and conditions or policies. C. In no event shall the amount of COPS Office Funds disbursed to Subrecipient exceed the Funding Cap, and all sums disbursed shall abide by the expenditure limits set forth in both the Budget and Program Regulations. D. City shall only reimburse Subrecipient for those costs actually incurred during the Funding Period and allowable under 24 CFR Part 570 and subject to the cost principles in 2 CFR Part 200, subpart E, as exempted or modified by 24 CFR §570.502. COPS Office Funds shall not be expended following the earlier of the expiration or termination of this Agreement. E. The Parties acknowledge, understand and agree that City's obligation to disburse COPS Office Funds is dependent upon the availability of such funds from USDOJ and if for any reason, City does not receive sufficient COPS Office Funds from USDOJ, or if, for any reason, USDOJ withdraws such funding, City shall have no further obligation to provide additional funding for any Eligible Expenses incurred by Subrecipient nor shall City be obligated to secure funding for payment of Eligible Expenses incurred by Subrecipient from any other funding source. .95 For Internal Reference Only: Contract No. 3.3 Invoices. A. Following the conclusion of each month during the Funding Period, Subrecipient shall submit to City a detailed and itemized invoice that identifies all Eligible Expenses incurred during the recently concluded month. The invoice shall take the form and include, at minimum, the required information set forth in the sample invoice attached and incorporated hereto as Exhibit "E." The required invoice information shall include, but is not limited to, a list and reasonable description all out-of-pocket expenditures made and compensable tasks performed (i.e., all Eligible Expenses) during the recently concluded month as well all matching funds used to support the program. In so far as the invoiced expenses include hourly staff time, the invoice shall indicate the number of hours devoted to a particular task, the persons) performing the task, a reasonably detailed description of the task and the applicable hourly billing rate for performing the task. Subrecipient's invoices shall be accompanied by supporting documentation such as receipts, paid invoices, cashed checks, time records, billing statements, bank statements, and contracts. City reserves the right to request such other supporting documentation as it deems necessary or desirable to verify whether a claimed expense qualifies as an Eligible Expense. B. Within fifteen (15) calendar days of City's receipt of the invoice, City shall notify Subrecipient in writing to identify any costs or expenses contained in the invoice that the City disputes or to request clarification or additional supporting documentation as to any claimed cost or expense. Within thirty (30) calendar days of receipt of each invoice, City shall disburse COPS OFFICE Funds to the Subrecipient for all undisputed or unquestioned costs and expenses set forth in the invoice submitted by Subrecipient. Sums disputed or contested by the City or which the City has requested but not received clarification or additional supporting documentation shall be paid during the next invoice cycle, provided the Parties have resolved the dispute or City has received satisfactory clarification. C. All submitted invoices must be signed by an authorized signatory of Subrecipient and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice to verify the reasonableness and validity of such costs. D. Subrecipient shall return to City any over payments due to unearned funds or activities disallowed pursuant to this Agreement. Subrecipient shall return any overpayment to the City within thirty (30) days after discovery by Subrecipient or within fifteen (15) days after notification by the City. E. All invoices itemizing Eligible Expenses incurred during the Funding Period must be received by the end of the City's Fiscal Year 2021-2023. Any invoices received after the conclusion of the Fiscal Year will not be eligible for reimbursement. M For Internal Reference Only: Contract No. IV. GRANT ADMINISTRATION 4.1. Program Operation Standards. Subrecipient shall operate the Program, in conformity with all applicable laws, regulations, and rules of governmental agencies having jurisdiction, including without limitation, the Program Regulations and laws set forth in Section 5 below. 4.2 Program Income. Program Income includes all gross income received by Subrecipient which is directly generated from the use of COPS OFFICE funds and as more particularly defined in 24 CFR §570.500(a). Program Income is governed by 24 CFR §570.504 and not by 2 CFR §200.307. Subrecipient must comply the Program Income requirements of 24 CFR §570.504(c). If Program Income is generated by activities carried out with COPS OFFICE Funds, Subrecipient shall submit to City quarterly reports on all such Program Income. The Program Income shall, at City's election, either (a) be returned to City, or (b) retained by Subrecipient and utilized for Eligible Expenses or such other activities approved in writing by City, in which case all provisions of this Agreement shall apply to the activities funded by the Program Income or Subrecipient shall, if required by City, enter into a separate agreement governing the use of the Program Income. In the event City determines that Subrecipient may retain the Program Income for Eligible Expenses, the Program Income shall be expended by Subrecipient for Eligible Expenses before City is obligated to advance any other COPS OFFICE Funds to Subrecipient. In accordance with 24 CFR §570.503(b)(7), upon the expiration or termination of this Agreement expires, any outstanding Program Income shall be returned to City. 4.3 Indirect Costs. If indirect costs are charged, Subrecipient shall comply with the indirect cost rate for the Federal award, including, if applicable, the de minimis rate charged per 2 CFR §200.414 (Indirect (F & A) costs). 4.4 Reversion of assets. In accordance with 24 CFR §570.503(b)(7), upon expiration or termination of this Agreement, Subrecipient shall transfer to the recipient any COPS OFFICE Funds on hand at the time of expiration and any accounts receivable attributable to the use of COPS OFFICE Funds. 4.5 Program Monitoring: A. Performance Monitoring. City shall monitor Subrecipient's compliance with the goals and performance standards of the grant project. Substandard performance as determined by the City will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the Subrecipient within a reasonable period of time after being notified by the City, contract suspension or termination procedures will be initiated. 4.6 Records and Internal Controls. In order to enable the City and USDOJ to determine whether Program Regulations are being met, Subrecipient shall ensure the recordkeeping and reporting requirements of 24 CFR §570.506 and other Program Regulations are met, Cel For Internal Reference Only: Contract No. including 2 CFR §200.303. A. Records to be Maintained. Subrecipient shall maintain records relating to the Program services as required by 24 CFR §570.506 and any other applicable Program Regulations. Subrecipient shall produce such records to City upon request. Such records shall include, but are not limited to, the following: 1. Records providing a full description of each activity undertaken; 2. Records demonstrating that each activity undertaken meets one of the COPS OFFICE Program criteria set forth in 24 CFR §570.208; 3. Records required to determine the eligibility of activities as provided in 24 CFR §570.506(c)(1); 4. Records demonstrating compliance with the citizen participation requirements prescribed in 24 CFR Part 91, subpart B, for entitlement recipients, or in 24 CFR part 91, subpart C, for USDOJ-administered small cities recipients, as applicable; 5. Records documenting compliance with the fair housing and equal opportunity components of the COPS OFFICE Program; 6. Financial records as required by 24 CFR §570.502 and 24 CFR Part 200; and 7. Other records necessary to document compliance with Subpart K of 24 CFR Part 570. 4.6 Inspections/Access to Records A. Access. Pursuant to 2 CFR §200.336, the City and USDOJ and/or their representatives shall have full and free access to, and the right to examine, inspect, and audit, all of Subrecipient's books and records pertaining to this Agreement at all times during normal business hours. This right shall also include timely and reasonable access to Subrecipient's personnel for the purpose of interviewing and discussion related to said documents. This same right to review and access will be imposed upon any third party or subcontractor and it is the Subrecipient's responsibility to ensure that any contract entered into with third parties contain all necessary clauses and language required by the City and/or USDOJ to ensure compliance with this Agreement and with all federal, state, and local laws and regulations. Notwithstanding 2 CFR 200.337, recipients shall provide citizens with reasonable access to records regarding the past use of COPS OFFICE funds, consistent with applicable State and local laws regarding privacy and obligations of confidentiality. B. Location of Records. The books and records required to be maintained by Subrecipient shall be kept at the business offices of Subrecipient. C. Retention. In accordance with 2 CFR §200.333 and 24 CFR §§570.502-503, Subrecipient is required to maintain all records, books, papers and other documents related to this Agreement. All Program records shall be maintained for a period of five (5) years following the final expenditure report or, from the date of the submission of the quarterly or annual financial, or for such longer period as is necessary for the resolution of any litigation, W For Internal Reference Only: Contract No. claim, negotiation, audit or other inquiry involving this Agreement. 4.7 Reports and Audits. A. Reports. Subrecipient shall, at such times and in such forms as required by City, prepare and submit to the Contract Officer, such reports concerning the Program Services, and other activities under this Agreement, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this Agreement in compliance with Program Regulations, and as City may reasonably require from time to time. Subrecipient shall prepare all reports in conformance with the Program Regulations. Subrecipient shall keep confidential all records containing personally identifying information regarding Program Participants. B. Audits. Subrecipient shall perform all audits of its books and records that may be required by the Program Regulations or as otherwise required by City or USDOJ, and a copy of such audits shall be forwarded to the City within fifteen (15) days after the stated date for completion. Subrecipient shall be subject to all audit and review requirements imposed on City in connection with the use of COPS OFFICE Funds and shall, at its sole cost and expense, ensure such audits and reviews are timely performed. In accordance with 2 CFR §200.510, Subrecipient shall prepare financial statements and schedule of expenditures of federal awards. Subrecipient's annual financial statement shall be prepared by an actively licensed public accountant and provided to the City within ninety (90) days of the end of its operating year. 4.8 Closeout. Subrecipient shall provide City with any information or assistance necessary in order to comply with the closeout requirements in 2 CFR §200.343 as well as the post -closeout requirements in 2 CFR §200.344.2. V. APPLICABLE LAWS 5.1 General. A. Subrecipient shall perform all activities funded by this Agreement in accordance with the Program Regulations, including all federal laws and regulations described in 24 CFR Part 570, subpart K, except: (i) Subrecipient shall not assume City's environmental responsibilities described at 24 CFR §570.604; and (ii) Subrecipient shall not assume Cities responsibility for initiating the review process under Executive Order 12372, Intergovernmental Review of Federal Programs, and USDOJ implementing regulations in 24 CFR Part 52. B. Subrecipient shall also comply with all other applicable federal, state and local M. For Internal Reference Only: Contract No. laws. The term "federal, state and local laws" as used in this Agreement shall mean all applicable statutes, rules, regulations, executive orders, directives or other laws, including all laws as presently in effect and as may be amended or otherwise altered during the Funding Period, as well as all such laws which may be enacted or otherwise become effective during the Funding Period. The term "federal, state and local laws" shall include, but it is not limited to those laws set forth in Sections 5.2 through 5.10 below. 5.2 Suspension and Debarment. Subrecipient shall comply with the debarment and suspension requirements set forth in 24 CFR §5 and 24 CFR §24. Subrecipient represents that neither it nor any of its principals has been debarred, suspended or determined ineligible to participate in federal assistance awards or contracts as defined in regulations implementing Office of Management and Budget Guidelines on Government wide Debarment and Suspension (Non -procurement) in Executive Order 12549. Subrecipient further agrees that it will notify City immediately if it or any of its principals is placed on the list of parties excluded from federal procurement or non -procurement programs available at 5.3 Federal Funding Accountability and Transparency Act of 2006. Subrecipient agrees to provide City with all information requested by City to enable City to comply with the reporting requirements of the Federal Funding Accountability and Transparency Act of 2006 (P.L. 109-282, as amended by section 6202 of P.L. 110-252). 5.4 Regulations on Nondiscrimination and Equal Opportunity. In accordance with 24 CFR §§570.601-602, 24 CFR §570.607, 24 CFR §570.614, and 24 CFR §570.506, Subrecipient shall comply with and maintain records showing compliance with all applicable fair housing and civil rights requirements in 24 CFR §5.105(a). The Subrecipient shall not discriminate against any employee or person served on account of race, color, sex, age, religion, ancestry, national origin, handicap or marital status in the performance of this Agreement. Specifically, Subrecipient shall comply with all of the following: (a) The Fair Housing Act (42 U.S.C. §3601- 3619) and implementing regulations at 24 CFR Part 100 et seq.; (b) Executive Order 11063, as amended by Executive Order 12259 (3 CFR, 1959- 1963 Comp., p. 652 and 3 CFR, 1980 Comp., p. 307) and implementing regulations at 24 CFR Part 107 (Equal Opportunity in Housing Programs); (c) Title VI of the Civil Rights of 1964 (42 U.S.C. §§2000d - 2000d-4) and implementing regulations at 24 CFR Part 1 (Nondiscrimination in Federally Assisted Programs; (d) The Age Discrimination Act of 1975 (42 U.S.C. §§6101 - 6107) and implementing regulations at 24 CFR Part 146; (e) Title II of the Americans with Disabilities Act (42 U.S.C. §12101), et. seq. and 28 CFR Parts 35 and 36; z For Internal Reference Only: Contract No. Co Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §794) and implementing regulations at 24 CFR Part 8 for purposes of the COPS OFFICE program, the term "dwelling units" in 24 CFR Part 8 shall include sleeping accommodations; (g) Executive Order 11246, as amended by Executive Orders 11375, 11478, 12086 and 12107, and implementing regulations at 41 CFR Part 60 (Equal Employment Opportunity Programs); (h) Executive Order 11625, as amended by Executive Order 12007 (Minority Business Enterprises); (i) Executive Order 12432 (Minority Business Enterprise Development); and Executive Order 12138, as amended by Executive Order 12608 (Women's Business Enterprise); (k) Executive Order 12138, as amended by Executive Order 12608 (Women's Business Enterprise); and (1) Executive Order 13279 (Equal Protection of the Laws for Faith -Based and Community Organizations). 5.5 Religious Activities. Subrecipient shall not use COPS OFFICE Funds for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization. 5.6 Drug -Free Workplace. Subrecipient shall comply with the Drug Free Workplace Act of 1988, 41 U.S.C. §701, et. seq.) as well as USDOjs implementing regulations at 24 CFR Part 2429, which require all programs and activities receiving federal assistance to maintain a drug -free workplace. 5.7 Hatch Act. Subrecipient agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engaged in the conduct of political activities in violation of Chapter 15 of Title V of the U.S.C. 5.8 Lead Based Paint: As provided by 24 CFR §570.608 Lead -Based Paint Poisoning Prevention Act (42 U.S.C. 4821-4846), as amended by the Residential Lead -Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851-4856) and implementing regulations at 24 CFR Part 35, subparts A, B, H, J, K, M, and R shall apply to all shelters assisted under the COPS OFFICE program and all housing occupied by program participants. 5.9 Conflicts of Interest. 10 For Internal Reference Only: Contract No. A. In the procurement of supplies, equipment, construction, and services, Subrecipient shall comply with the conflict of interest rules in 2 CFR Part 200. Subrecipient agrees and warrants that it will establish and adopt written standards of conduct governing conflicts of interest and the performance of its officers, employees, or agents engaged in the selection, award and administration of contracts supported by these federal funds. B. At a minimum these safeguards must ensure that no employee, officer or agent participates in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated in 2 CFR §200.318, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of Subrecipient cannot solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. These standards of conduct must also provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of Subrecipient. If Subrecipient has a parent, affiliate, or subsidiary organization, Subrecipient must also maintain written standards of conduct covering organizational conflicts of interest. C. In all cases not governed by 2 CFR Part 200, Subrecipient shall comply with the conflict of interest provisions contained in 24 CFR §570.611. Subrecipient shall also keep records supporting requests for waivers of conflicts. D. Subrecipient will disclose in writing any potential conflict of interest to the City. By executing this Agreement, Subrecipient covenants and certifies that none of its employees, officers, or agents described in these regulations have any interest in this Agreement or any other interest which would conflict in any manner with this Agreement or the performance of this Agreement. 5.11 Confidentiality: Subrecipient shall develop, implement, and maintain written procedures to ensure the confidentiality of records pertaining to any individual(s) assisted with COPS OFFICE funds under this Agreement, and that the address or location of any assisted housing will not be made public. VI. NONCOMPLIANCE AND TERMINATION 6.1 Remedies for Non-compliance. If Subrecipient fails to comply with Federal statutes, regulations, or the terms and conditions of this Agreement, the City may impose additional conditions as described in 2 CFR §200.207. As provided under 2 CFR §200.338 If the City determines that noncompliance cannot be remedied by imposing additional conditions, the City may take one or more of the following actions, including but not limited to: (a) Temporarily withhold cash payment pending correction of the deficiency or more severe enforcement action by the City; 11 For Internal Reference Only: Contract No. (b) Disallow both use of funds and any applicable matching credit for all or part of the cost of the activity or action not in compliance; (c) Wholly or partly suspend or terminate the award; (d) Initiate suspension or debarment proceedings as authorized under 2 CFR Part 180 and applicable regulations or recommend such proceedings be initiated by USDOJ; (e) Withhold further federal awards for the project or program; and Co Take other remedies that may be legally available including, but not limited to litigation, declaratory judgment, specific performance, damages, injunctions, enforcement of the Declaration of Restrictive Covenant, termination of the Agreement, or any other available remedies. 6.2 Defaults: In the event either Party fails to perform, or adhere to, any applicable duty, obligation or standard of conduct set forth under this Agreement (or fails to perform or adhere to any such duty, obligation or standard of conduct at the time, place or manner set forth in this Agreement), an event of default (hereinafter, "Event of Default") shall have occurred. Except as otherwise provided in this Agreement, if an Event of Default remains uncured by the defaulting Party for a period in excess of thirty (30) calendar days from the date upon which the non -defaulting Party issues notice of default (hereinafter, a "Default Notice") to the defaulting Party, then the default shall constitute a breach of this Agreement. If a Party is in breach of this Agreement, the non -breaching Party may pursue any and all remedies available to it at law or in equity. If Subrecipient is in breach (whether or not such breach is caused by Subrecipient or Subrecipient's officials, officers, employees, agents, contractors, subcontractors or sub consultants), City may, in its sole and absolute discretion (and without obligation), terminate this Agreement upon the issuance of five (5) calendar days prior written notice of termination on the grounds of breach (a "Breach -Termination Notice"). City's ability to terminate this Agreement as provided in this Section shall be in addition to any other remedies City may have at law or in equity in the event of breach and shall not be in lieu of such other remedies. 6.3 Suspension and Termination: Subrecipient and City shall comply with the noncompliance and termination provisions in 2 CFR Part 200. In addition to the other remedies for noncompliance, this Agreement may be terminated as follows: (i) Lack of Funding. If, for any reason, the COPS OFFICE Funds required by City to fund the Eligible Expenses are not received by City or are withdrawn from City, the City may unilaterally terminate or modify the terms of this Agreement to reflect the loss of funding, which modification may include without limitation a reduction in the COPS OFFICE Funding Cap and/or further restrictions on the range of costs or expenses that qualify as Eligible Expenses. 12 For Internal Reference Only: Contract No. (ii) By City. As provided by 2 CFR §§200.338 and 339, the City may suspend or terminate this Agreement in whole or in part if Subrecipient fails to comply with any terms and conditions of this Agreement or upon the occurrence of any Event of Default or any other breach of this Agreement. In accordance with 2 CFR §200.339, the City may also terminate this Agreement with the consent of Subrecipient, in which case, Subrecipient and City must agree upon the termination conditions, including the effective date, and in the case of partial termination, the portion to be terminated. (iii) By Subrecipient. Under 2 CFR §200.339(a)(4), this Agreement may also be terminated by Subrecipient by providing City with written notification setting forth the reason for such termination, the effective date and in the case of partial termination, the portion to be terminated. In the case of partial termination, if City determines that the reduced or modified portion of the award will not accomplish the purposes for which the award was made, the City may terminate the award and this Agreement in its entirety. (iv) Termination for Convenience. City may, by written notice to Subrecipient, terminate this Agreement at any time for convenience and without cause or penalty by giving written notice to Subrecipient of such termination, and specifying the effective date thereof, at least five (5) calendar days before the effective date of such termination. Upon such termination for convenience, Subrecipient shall be compensated only for those Eligible Expenses incurred prior to the effective date of City's termination. In no event shall Subrecipient be entitled to funding for any Eligible Expenses incurred after the effective date of termination. If this award is terminated or partially terminated, the Subrecipient remains responsible for compliance with the closeout requirements in 2 CFR §200.343 and post - closeout requirements set forth in 2 CFR §200.344. 6.4 Scope of Waivers. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 6.5 Rights and Remedies are Cumulative. All remedies provided for herein are cumulative and shall be in addition to any and all other rights and remedies provided by law. The exercise by a party of one or more of its rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party. 13 For Internal Reference Only: Contract No. VII. GENERAL PROVISIONS 7.1 Notices. All notices required to be delivered under this Agreement to City or Subrecipient shall be delivered to the respective parties at the address set forth next to the party's signature to this Agreement or to such other address as the parties may hereafter designate by written notice to the other party. 7.2 Contract Administration. The Contract Officer shall be the person designated by City to administer this Agreement on behalf of City, and the Subrecipient Representative shall be the person designated by Subrecipient to administer this Agreement on behalf of Subrecipient. 7.3 Entire Agreement, Waivers and Amendments. This Agreement including its exhibits integrate all of the terms and conditions mentioned herein, or incidental hereto, and supersedes all negotiations and previous agreements between the parties with respect to all or any part of the subject matter hereof. All waivers of the provisions of this Agreement must be in writing and signed by the appropriate authorities of the party to be charged, and all amendments and modifications hereto must be in writing and signed by the appropriate authorities of City and Subrecipient. 7.4 Enforced Delay; Extension of Times of Performance. Time is of the essence in the performance of each of the parties' respective obligations set forth in this Agreement. No party shall be deemed to be in default and times for performance hereunder shall be extended where delays are due to war; insurrection; any form of labor dispute; lockouts; riots: floods; earthquakes; fires; acts of God or of third parties; third party litigation; acts of a public enemy; referenda; acts of or failures to act by governmental authorities (except that the failure of City to act as required hereunder shall not excuse its performance); moratoria; epidemics; quarantine restrictions; freight embargoes; unusually severe weather; inability to secure necessary labor, materials, or tools; or other similar causes beyond the control and without the fault of the party claiming an extension of time to perform; provided, however, that the party claiming the existence of a force majeure delay and an extension of its obligation to perform shall notify the other party of the nature of the matter causing the delay within thirty (30) days from the occurrence thereof, and, provided further, that the extension of time shall be only for the period of the force majeure delay. 7.5 Prohibition Against Assignment and Transfer. The qualifications and identity of Subrecipient are of particular concern to City. It is because of those qualifications and identity that City has entered into this Agreement with Subrecipient. Accordingly, Subrecipient shall not, whether voluntarily, involuntarily, or by operation of law, undergo any change in ownership or assign, transfer or convey all or any part of this Agreement or any rights hereunder without City's prior written approval. In considering whether it will grant approval, City shall consider factors such as (a) whether the completion of the Program would be jeopardized; (b) the financial credit, strength, and capability of the proposed transferee to perform Subrecipient's obligations hereunder, including the operation of the 14 For Internal Reference Only: Contract No. Program on the Property; and (c) the proposed transferee's experience and expertise in the planning, financing, development, ownership, and operation of similar projects and programs. In the absence of specific written agreement by City, no transfer by Subrecipient of all or any portion of its interest in this Agreement shall be deemed to relieve it or any successor party from the obligation to perform the duties and obligations set forth herein. No assignment shall be approved if Subrecipient is in default (or a default notice has been issued) of this Agreement. 7.6 Authority to Execute. The person(s) executing this Agreement on behalf of the parties hereto warrant that (a) such party is duly organized and existing, (b) they are duly authorized to execute and deliver this Agreement on behalf of said party, and (c) by so executing this Agreement, such party is formally bound to the provisions of this Agreement. 7.7 Execution in Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. 7.8 Exhibits. This Agreement incorporates by reference the following six (6) Exhibits attached hereto: Exhibit A Scope of Services Exhibit B Program Budget Exhibit C COPS OFFICE Program Overview Exhibit D Subrecipient Information Exhibit E Sample Invoice Exhibit F Insurance Requirements [SIGNATURES ON NEXT PAGE] 15 For Internal Reference Only: Contract No. IN WITNESS WHEREOF, City and Subrecipient have entered into this Agreement to be effective as of the date set forth above. Address: City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 Attn: Manager Address: "CITY" City of Baldwin Park, a California municipal corporation 1 By: Enrique C. Zaldivar, City Manager Date: 02/28/2022 Sandy Jo MacArthur. "SUBRECIPIENT" 692 Languid Lane Simi Valley, CA 93065 Sandy Jo MacArthur APPROVED AS TO FORM: City of Baldwin Park City Attorney rvt City Attorney By: Sandy Jo MacArthur Date: 16 For Internal Reference Only: Contract No. EXHIBIT "A" SCOPE OF SERVICES Sandy Jo MacArthur will spend up to 800 hours during the two-year project on designing and implementing the BPDET Project training curricula. She will oversee all BPDET project coursework, employing a train -the -trainer model to develop a cost effective, sustainable and replicable training program. 17 For Internal Reference Only: Contract No. EXHIBIT "B" A. Professional Services = $65,000 Professional fees will be billed at $81.25/hour, the maximum federally approved consultant/contractual rate under the BPDET Project. Up to 800 hours in professional fees during the 24-month project: 800 x $81.25=$65,000 18 For Internal Reference Only: Contract No. EXHIBIT "C" COPS OFFICE PROGRAM OVERVIEW Under the Proposed Baldwin Park De -Escalation Training (BPDET) Project, BPPD will use kinetic sensor technology to help officers build new de-escalation skills, enhance tactical awareness during incidents, improve officer and citizen safety and increase community trust and legitimacy surrounding incidents involving high risk critical incidents. The proposed de-escalation training will allow for "better decision -making to reduce the likelihood that a situation will escalate into a physical confrontation or injury to ensure the safest possible outcomes. (COPS Office de- escalation solicitation 2021)" The BPDET Project supports BPPD's philosophy that community policing training should include community engagement, to "co -produce" community safety so that community -police encounters are safe for everyone. 19 For Internal Reference Only: Contract No. EXHIBIT "D" SUBAWARD DATA (i) Subrecipient Name Sandy Jo MacArthur (ii) Subrecipient Unique Entity Identifier: (iii) Federal Award Identification Number (FAIN): 15JCOPS-2I-GG-02455-SPPS (iv) Federal Award Date of Award to the Recipient by the Federal Agency: 09/01/2021 (v) Subaward Period of Performance Start Date: 09/01/2021 Subaward Period of Performance End Date: 08/31/2023 (vi) Amount of Federal Funds Obligated by this Action by City to the Subrecipient: $65,000 (vii) Total Amount of Federal Funds Obligated to the Subrecipient by the City Including the Current Obligation: $65,000 (viii) Total Amount of the Federal Award Committed to the Subrecipient by the City: $65,000 (ix) Federal Award Project Description: BPPD De-escalation Training (x) Name of Federal Awarding Agency: USDOJ / COPS OFFICE Name of Pass -Through Entity: City of Baldwin Park Contact Information for Federal Awarding Official: Vonda Matthews, COPS Office, USDOJ Contact Information for City's Authorizing Official: Enrique Z. Zaldivar, City Manager Contact Information for City's Project Director: Lt. Josh Hendricks, BPPD (xi) CFDA Number and Name: 16.710 2021 Community Policing Development (CPD) De - Escalation Training Solicitation (xii) Identification of Whether Subaward is R&D: N/A (xiii) Indirect Cost Rate for the Federal Award: N/A Subrecipient Indirect Costs: N/A For Internal Reference Only: Contract No. EXHIBIT "E" Sample Program Invoice Please view attached invoice template, this attachment will also be available in Excel format upon contract execution. 21 For Internal Reference Only: Contract No. CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) SUBRECIPIENT PAYMENT REQUEST FORM I Activity Title: Domestic Violence Advocate Program Name / Address: City of Baldwin Park Baldwin Park Police Department 14403 E. Pacific Ave. Baldwin Park, CA 91706 Purchase Order No.: Invoice No.: Period Services Rendered: From: To Grant Amount Current Monthly Cumulative Prior Total Cumulative Grant Balance Reimbursement Reimbursements Reimbursements $ 17,712.00 $ $ $ $ 17,71200 1 CERTIFY THAT, (a) the City. as grantee of the CDBG funds has not previously been billed for the costs covered by this invoice, (b) funds have not been received from the Federal Government or expended for such costs under the terms of the contract agreement or grant pursuant to FMC-74-4 & 24 CFR Part 53; (c) all applicable provisions under the terms of the contract agreement or grant relating to the payment of prevailing salaries and wages have been complied with, and (d) all applicable tax laws are complied with. Monthly reports must be submitted with invoice otherwise it will be deemed as incomplete. A detailed breakdown of costs expended must be attached to each Request for Reimbursement and verified by authorized signature. Prepared By: Approved By: Print: Print: Sign: Sign: Date: Date: Phone No.: Phone No.: City of Baldwin Park Housing Division Only Audited By: Examined By: Approved By: NN For Internal Reference Only: Contract No. EXHIBIT "F" Insurance Requirements The policy or policies of insurance maintained by Subrecipient shall provide the following limits and coverages: POLICY • Additional Insured Endorsement o Modifying the policy and naming "The City and its Officers, Employees and Agents" as additionally insured. • Worker's Compensation Insurance: o Statutory Comprehensive Automobile Liability Insurance (including hired and non - owned automobiles) o $1,000,000 Bodily Injury each person o $1,000,000 Bodily Injury each occurrence o $1,000,000 Property Damage each occurrence Comprehensive General Liability Insurance (including occurrence products and completed operations, broad form occurrence contractual, and personal injury) o $1,000,000 Bodily Injury each person o $1,000,000 Bodily Injury each occurrence o $1,000,000 Bodily Injury Aggregate o $1,000,000 Property Damage each occurrence Any deductibles of self-insurance retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects the City, its officers, officials, employees and volunteers; or the Subrecipient shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Insurance shall be in full force and effect commencing on the first day of the term of this Agreement. Each insurance policy required by this Agreement shall contain the following clauses: 23 For Internal Reference Only: Contract No. • "This insurance shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days written notice has been given to the City by Certified Mail, Return Requested." "All rights of subrogation are hereby waived against the City and the members of the City Council and elective or appointive officers or employees, when acting within the scope of their employment or appointment." "The City, its officers, employees, agents and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Subrecipient, products and completed operations of the Subrecipient; premises owned, occupied or used by the Subrecipient; or automobiles owned, leased, hired or borrowed by the Subrecipient. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees, agents or volunteers." • "It is agreed that any insurance maintained by the City will apply in excess of, and no contribute to, insurance provided by the Subrecipient." • "Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees agents or volunteers." "Insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability." All insurance coverage required under this Agreement shall be provided through carriers with a Best's Key Rating guide rating of A -or higher that are admitted to do business in the State of California. The certificate(s) of insurance evidencing such coverage shall be completed and executed by an authorized representative of the Company providing insurance, and shall be filed with and approved by the City. Subrecipient shall include all subcontractors as insured's under its policies, or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated above. W For Internal Reference Only: Contract No. 2021-2023 SUBAWARD AGREEMENT THE BALDWIN PARK DE-ESCALATION TRAINING (BPDET) PROJECT U.S. DEPARTMENT OF JUSTICE, OFFICE OF COMMUNITY ORIENTED POLICING SERVICES COMMUNITY POLICING DEVELOPMENT (CPD) DE-ESCALATION TRAINING SOLICITATION, OPPORTUNITY # O-COPS-2021-75008 DE-ESCALATION TRAINING PROGRAM BY CITY OF BALDWIN PARK PARK POLICE DEPARTMENT WITH CONSULTANT JOAN L BRODY THIS SUBAWARD AGREEMENT (hereinafter, "Agreement") entered into as of this 1St day of March, 2022 (hereinafter, "Effective Date"), is entered into by and between the CITY OF BALDWIN PARK, a California municipal corporation (hereinafter, "City") with offices at 14403 E. Pacific Avenue, Baldwin Park, CA 91706, and Joan L Brody, (hereinafter, "Subrecipient"). For purposes of this Agreement, the capitalized term "Parties" shall be a collective reference to both City and Subrecipient. The capitalized term "Party" may refer to either City or Subrecipient interchangeably as appropriate. RECITALS WHEREAS, City participates in the Baldwin Park De -Escalation Training ("BPDET") Project administered by the U.S. Department of Justice ("USDOJ") Office of Community Oriented Policing Services ("COPS Office") WHEREAS, on September 1.2021 the City was awarded BPDET funding for from September 1, 2021 through August 31, 2023 (hereinafter, "BPDET Funds"). The City's Federal Award Identification number is 151COPS-2I-GG-02455-SPPS. Pursuant to the BPDET Project, City receives funds for USDOJ for Baldwin Park Police Department ("BPPD") BPDET Grant project and consultant Joan L Brody assists BPPD with BPDET Project grant administrative tasks. WHEREAS, pursuant to 24 CFR §570.503, the City may enter into subaward agreements to administer the BPDET Project and the City wishes Subrecipient to assist the City in utilizing such funds. 1 For Internal Reference Only: Contract No. AGREEMENT Based upon the foregoing Recitals and for good and valuable consideration, the receipt and sufficiency of which is acknowledged by both parties, City and Subrecipient hereby agree as follows: I. DEFINITIONS For purposes of this Agreement, the following terms shall have the meanings given below unless expressly provided to the contrary: "Agreement" shall mean this BPDET Project Subrecipient Agreement between City and Subrecipient, including all exhibits and other documents attached or otherwise incorporated hereto. "Budget" shall refer to the BPDET Project Budget that is attached and incorporated hereto as Exhibit "B" and which sets out the line item categories of Eligible Expenses and the amount of COPS Office Funds allocated to each category of Eligible Expense. The Budget may not be changed without the prior written approval of City's Contract Officer. "Contract Officer" shall mean the Chief of the Baldwin Park Police Department or such other person as may be designated by the Chief of Police. "Eligible Expenses" shall mean the expenses set forth in the Budget for which COPS Office funding may be used and administrative services contemplated under this Agreement and 24 CFR §570.201. "COPS Office Program Funds" shall mean the funds allocated to the City by USDOJ through the COPS Office Program. "COPS Office Funding Cap" shall mean the maximum amount of COPS Office Funds that may be disbursed to Subrecipient during the Funding Period, which amount shall be as follows: NINETEEN THOUSAND FIVE HUNDREDDOLLARS ($19,500). These COPS OFFICE Funds shall be used to run the BPDET Project. "Funding Period" means that certain period of time from September 1, 2021 through August 31, 2023. "Program" shall mean the BPDET Project referred to in the Recitals of this Agreement. The programs will help l3PPD officers build new de-escalation skills, enhance tactical awareness during incidents, improve officer and citizen safety and increase community trust and legitimacy surrounding incidents involving high risk critical incidents. 2 For Internal Reference Only: Contract No. "Program Regulations" shall refer collectively to the requirements of the U.S. Department of Justice, Office of Community Oriented Policing Services Community Policing Development (CPD) De -Escalation Training, and as the same may modified or amended from time to time and are incorporated in this Agreement by this reference. "Program Services" shall refer to the collective programming and activities Subrecipient shall provide as part of the BPDET Project under the terms of this Agreement and as more particularly described in the Scope of Services attached and incorporated hereto as Exhibit "A." "Quarter" or "quarterly" shall mean any of the three (3) month periods during a City fiscal year commencing July 1, October 1, January 1, or April 1. "Subrecipient Personnel" shall mean any employee, volunteer, contractor, subcontractor, or agent of Subrecipient or any other person under Subrecipient's supervision, control or direction, including subcontractors engaged by Subrecipient to perform the services and tasks contemplated herein. "Subrecipient Representative" shall mean Joan L Brody who is designate to represent Subrecipient in the administration of this Agreement. "Third Party Contracts" shall have the meaning ascribed in Section 3.4 of this Agreement. II. USE OF COPS OFFICE FUNDS 2.1 Term. This Agreement shall govern the performance of the Parties over the course of the Funding Period, unless earlier terminated by either party in accordance with the terms of this Agreement. Notwithstanding anything herein to the contrary, Subrecipient's obligations to City shall not end until all closeout requirements required by the Program Regulations are completed. 2.2 Scope of Services and Budget. A. Under the terms and conditions of this Agreement, the City has allocated a subaward of COPS Office Funds to the Subrecipient to carry out certain eligible activities pursuant to 24 CFR Part 570. Subrecipient shall use the COPS Office Funds to perform the specific Program Services set forth in the Scope of Services, which is attached and incorporated hereto as Exhibit "A." Subrecipient shall perform the Program Services in accordance with the approved Budget, which is attached and incorporated hereto as "Exhibit B." Pursuant to 2 CFR §200.331, the required subaward information is attached hereto as Exhibit "D." B. Subrecipient shall use COPS Office Funds only for the Eligible Expenses permitted under the Budget and Program Regulations. Subrecipient acknowledges that it is 3 For Internal Reference Only: Contract No. responsible for expenses that exceed the total award amount and agrees that any funds not used in accordance with the Program Regulations and Budget must be repaid to the City. 2.3 Prior Approval for Changes. Subrecipient may not transfer allocated funds among cost categories within a budgeted program account without City's prior written approval; nor shall Subrecipient make any changes, directly or indirectly, in program design or Program Services or in the Budget without City's prior written approval. III. DISBURSEMENT OF FUNDS 3.1 Funding Cap. Under the terms and conditions of this Agreement, the City has allocated a subaward of COPS Office Funds to Subrecipient in an amount not -to -exceed NINETEEN THOUSAND FIVE HUNDREDDOLLARS ($19,500). 3.2 Reimbursement of COPS OFFICE Funds. A. Subject to all terms, conditions, and funding restrictions set forth under this Agreement, and provided Subrecipient is not in default under this Agreement, City will disburse COPS Office Funds to Subrecipient on a monthly basis to reimburse Subrecipient for Eligible Expenses incurred over the course of the Funding Period. B. All Eligible Expense shall be incurred in accordance with the Program Regulations, the Prime Award, and the authorizations, restrictions and requirements contained in the Notice of Prime Award and any amendments thereto and other applicable laws, regulations, grant terms and conditions or policies. C. In no event shall the amount of COPS Office Funds disbursed to Subrecipient exceed the Funding Cap, and all sums disbursed shall abide by the expenditure limits set forth in both the Budget and Program Regulations. D. City shall only reimburse Subrecipient for those costs actually incurred during the Funding Period and allowable under 24 CFR Part 570 and subject to the cost principles in 2 CFR Part 200, subpart E, as exempted or modified by 24 CFR §570.502. COPS Office Funds shall not be expended following the earlier of the expiration or termination of this Agreement. E. The Parties acknowledge, understand and agree that City's obligation to disburse COPS Office Funds is dependent upon the availability of such funds from USDOJ and if for any reason, City does not receive sufficient COPS Office Funds from USDOJ, or if, for any reason, USDOJ withdraws such funding, City shall have no further obligation to provide additional funding for any Eligible Expenses incurred by Subrecipient nor shall City be obligated to secure funding for payment of Eligible Expenses incurred by Subrecipient from any other funding source. IFI For Internal Reference Only: Contract No. 3.3 Invoices. A. Following the conclusion of each month during the Funding Period, Subrecipient shall submit to City a detailed and itemized invoice that identifies all Eligible Expenses incurred during the recently concluded month. The invoice shall take the form and include, at minimum, the required information set forth in the sample invoice attached and incorporated hereto as Exhibit "E." The required invoice information shall include, but is not limited to, a list and reasonable description all out-of-pocket expenditures made and compensable tasks performed (i.e., all Eligible Expenses) during the recently concluded month as well all matching funds used to support the program. In so far as the invoiced expenses include hourly staff time, the invoice shall indicate the number of hours devoted to a particular task, the person(s) performing the task, a reasonably detailed description of the task and the applicable hourly billing rate for performing the task. Subrecipient's invoices shall be accompanied by supporting documentation such as receipts, paid invoices, cashed checks, time records, billing statements, bank statements, and contracts. City reserves the right to request such other supporting documentation as it deems necessary or desirable to verify whether a claimed expense qualifies as an Eligible Expense. B. Within fifteen (15) calendar days of City's receipt of the invoice, City shall notify Subrecipient in writing to identify any costs or expenses contained in the invoice that the City disputes or to request clarification or additional supporting documentation as to any claimed cost or expense. Within thirty (30) calendar days of receipt of each invoice, City shall disburse COPS OFFICE Funds to the Subrecipient for all undisputed or unquestioned costs and expenses set forth in the invoice submitted by Subrecipient. Sums disputed or contested by the City or which the City has requested but not received clarification or additional supporting documentation shall be paid during the next invoice cycle, provided the Parties have resolved the dispute or City has received satisfactory clarification. C. All submitted invoices must be signed by an authorized signatory of Subrecipient and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice to verify the reasonableness and validity of such costs. D. Subrecipient shall return to City any over payments due to unearned funds or activities disallowed pursuant to this Agreement. Subrecipient shall return any overpayment to the City within thirty (30) days after discovery by Subrecipient or within fifteen (15) days after notification by the City. E. All invoices itemizing Eligible Expenses incurred during the Funding Period must be received by the end of the City's Fiscal Year 2021-2023. Any invoices received after the conclusion of the Fiscal Year will not be eligible for reimbursement. 5 For Internal Reference Only: Contract No. IV. GRANT ADMINISTRATION 4.1. Program Operation Standards. Subrecipient shall operate the Program, in conformity with all applicable laws, regulations, and rules of governmental agencies having jurisdiction, including without limitation, the Program Regulations and laws set forth in Section 5 below. 4.2 Program Income. Program Income includes all gross income received by Subrecipient which is directly generated from the use of COPS OFFICE funds and as more particularly defined in 24 CFR §570.500(a). Program Income is governed by 24 CFR §570.504 and not by 2 CFR §200.307. Subrecipient must comply the Program Income requirements of 24 CFR §570.504(c). If Program Income is generated by activities carried out with COPS OFFICE Funds, Subrecipient shall submit to City quarterly reports on all such Program Income. The Program Income shall, at City's election, either (a) be returned to City, or (b) retained by Subrecipient and utilized for Eligible Expenses or such other activities approved in writing by City, in which case all provisions of this Agreement shall apply to the activities funded by the Program Income or Subrecipient shall, if required by City, enter into a separate agreement governing the use of the Program Income. In the event City determines that Subrecipient may retain the Program Income for Eligible Expenses, the Program Income shall be expended by Subrecipient for Eligible Expenses before City is obligated to advance any other COPS OFFICE Funds to Subrecipient. In accordance with 24 CFR §570.503(b)(7), upon the expiration or termination of this Agreement expires, any outstanding Program Income shall be returned to City. 4.3 Indirect Costs. If indirect costs are charged, Subrecipient shall comply with the indirect cost rate for the Federal award, including, if applicable, the de minimis rate charged per 2 CFR §200.414 (Indirect (F & A) costs). 4.4 Reversion of assets. In accordance with 24 CFR §570.503(b)(7), upon expiration or termination of this Agreement, Subrecipient shall transfer to the recipient any COPS OFFICE Funds on hand at the time of expiration and any accounts receivable attributable to the use of COPS OFFICE Funds. 4.5 Program Monitoring: A. Performance Monitoring. City shall monitor Subrecipient's compliance with the goals and performance standards of the grant project. Substandard performance as determined by the City will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the Subrecipient within a reasonable period of time after being notified by the City e, contract suspension or termination procedures will be initiated. 4.6 Records and Internal Controls. In order to enable the City and USDOJ to determine whether Program Regulations are being met, Subrecipient shall ensure the recordkeeping and reporting requirements of 24 CFR §570.506 and other Program Regulations are met, including 2 CFR §200.303. 0 For Internal Reference Only: Contract No. A. Records to be Maintained. Subrecipient shall maintain records relating to the Program services as required by 24 CFR §570.506 and any other applicable Program Regulations. Subrecipient shall produce such records to City upon request. Such records shall include, but are not limited to, the following: 1. Records providing a full description of each activity undertaken; 2. Records demonstrating that each activity undertaken meets one of the COPS OFFICE Program criteria set forth in 24 CFR §570.208; 3. Records required to determine the eligibility of activities as provided in 24 CFR §570.506(c)(1); 4. Records demonstrating compliance with the citizen participation requirements prescribed in 24 CFR Part 91, subpart B, for entitlement recipients, or in 24 CFR part 91, subpart C, for USDOJ-administered small cities recipients, as applicable; S. Records documenting compliance with the fair housing and equal opportunity components of the COPS OFFICE Program; 6. Financial records as required by 24 CFR §570.502 and 24 CFR Part 200; and 7. Other records necessary to document compliance with Subpart K of 24 CFR Part 570. 4.6 Inspections/Access to Records A. Access. Pursuant to 2 CFR §200.336, the City and USDOJ and/or their representatives shall have full and free access to, and the right to examine, inspect, and audit, all of Subrecipient's books and records pertaining to this Agreement at all times during normal business hours. This right shall also include timely and reasonable access to Subrecipient's personnel for the purpose of interviewing and discussion related to said documents. This same right to review and access will be imposed upon any third party or subcontractor and it is the Subrecipient's responsibility to ensure that any contract entered into with third parties contain all necessary clauses and language required by the City and/or USDOJ to ensure compliance with this Agreement and with all federal, state, and local laws and regulations. Notwithstanding 2 CFR 200.337, recipients shall provide citizens with reasonable access to records regarding the past use of COPS OFFICE funds, consistent with applicable State and local laws regarding privacy and obligations of confidentiality. B. Location of Records. The books and records required to be maintained by Subrecipient shall be kept at the business offices of Subrecipient. C. Retention. In accordance with 2 CFR §200.333 and 24 CFR §§570.502-503, Subrecipient is required to maintain all records, books, papers and other documents related to this Agreement. All Program records shall be maintained for a period of five (5) years following the final expenditure report or, from the date of the submission of the quarterly or annual financial, or for such longer period as is necessary for the resolution of any litigation, claim, negotiation, audit or other inquiry involving this Agreement. 7 For Internal Reference Only: Contract No. 4.7 Reports and Audits. A. Reports. Subrecipient shall, at such times and in such forms as required by City, prepare and submit to the Contract Officer, such reports concerning the Program Services, and other activities under this Agreement, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this Agreement in compliance with Program Regulations, and as City may reasonably require from time to time. Subrecipient shall prepare all reports in conformance with the Program Regulations. Subrecipient shall keep confidential all records containing personally identifying information regarding Program Participants. B. Audits. Subrecipient shall perform all audits of its books and records that may be required by the Program Regulations or as otherwise required by City or USDOJ, and a copy of such audits shall be forwarded to the City within fifteen (15) days after the stated date for completion. Subrecipient shall be subject to all audit and review requirements imposed on City in connection with the use of COPS OFFICE Funds and shall, at its sole cost and expense, ensure such audits and reviews are timely performed. In accordance with 2 CFR §200.510, Subrecipient shall prepare financial statements and schedule of expenditures of federal awards. Subrecipient's annual financial statement shall be prepared by an actively licensed public accountant and provided to the City within ninety (90) days of the end of its operating year. 4.8 Closeout. Subrecipient shall provide City with any information or assistance necessary in order to comply with the closeout requirements in 2 CFR §200.343 as well as the post -closeout requirements in 2 CFR §200.344.2. V. APPLICABLE LAWS 5.1 General. A. Subrecipient shall perform all activities funded by this Agreement in accordance with the Program Regulations, including all federal laws and regulations described in 24 CFR Part 570, subpart K, except: (i) Subrecipient shall not assume City's environmental responsibilities described at 24 CFR §570.604; and (ii) Subrecipient shall not assume Cities responsibility for initiating the review process under Executive Order 12372, Intergovernmental Review of Federal Programs, and USDOJ implementing regulations in 24 CFR Part 52. B. Subrecipient shall also comply with all other applicable federal, state and local laws. The term "federal, state and local laws" as used in this Agreement shall mean all 0 For Internal Reference Only: Contract No. applicable statutes, rules, regulations, executive orders, directives or other laws, including all laws as presently in effect and as may be amended or otherwise altered during the Funding Period, as well as all such laws which may be enacted or otherwise become effective during the Funding Period. The term "federal, state and local laws" shall include, but it is not limited to those laws set forth in Sections 5.2 through 5.10 below. 5.2 Suspension and Debarment. Subrecipient shall comply with the debarment and suspension requirements set forth in 24 CFR §5 and 24 CFR §24. Subrecipient represents that neither it nor any of its principals has been debarred, suspended or determined ineligible to participate in federal assistance awards or contracts as defined in regulations implementing Office of Management and Budget Guidelines on Government wide Debarment and Suspension (Non -procurement) in Executive Order 12549. Subrecipient further agrees that it will notify City immediately if it or any of its principals is placed on the list of parties excluded from federal procurement or non -procurement programs available at www.sam.gov.; 5.3 Federal Funding Accountability and Transparency Act of 2006. Subrecipient agrees to provide City with all information requested by City to enable City to comply with the reporting requirements of the Federal Funding Accountability and Transparency Act of 2006 (P.L. 109-282, as amended by section 6202 of P.L. 110-252). 5.4 Regulations on Nondiscrimination and Equal Opportunity. In accordance with 24 CFR §§570.601-602, 24 CFR §570.607, 24 CFR §570.614, and 24 CFR §570.506, Subrecipient shall comply with and maintain records showing compliance with all applicable fair housing and civil rights requirements in 24 CFR §5.105(a). The Subrecipient shall not discriminate against any employee or person served on account of race, color, sex, age, religion, ancestry, national origin, handicap or marital status in the performance of this Agreement. Specifically, Subrecipient shall comply with all of the following: (a) The Fair Housing Act (42 U.S.C. §3601- 3619) and implementing regulations at 24 CFR Part 100 et seq.; (b) Executive Order 11063, as amended by Executive Order 12259 (3 CFR, 1959- 1963 Comp., p. 652 and 3 CFR, 1980 Comp., p. 307) and implementing regulations at 24 CFR Part 107 (Equal Opportunity in Housing Programs); (c) Title VI of the Civil Rights of 1964 (42 U.S.C. §§2000d - 2000d-4) and implementing regulations at 24 CFR Part 1 (Nondiscrimination in Federally Assisted Programs; (d) The Age Discrimination Act of 1975 (42 U.S.C. §§6101 - 6107) and implementing regulations at 24 CFR Part 146; (e) Title II of the Americans with Disabilities Act (42 U.S.C. §12101), et. seq. and 28 CFR Parts 35 and 36; 0 For Internal Reference Only: Contract No. (f) Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §794) and implementing regulations at 24 CFR Part 8 for purposes of the COPS OFFICE program, the term "dwelling units" in 24 CFR Part 8 shall include sleeping accommodations; (g) Executive Order 11246, as amended by Executive Orders 11375, 11478, 12086 and 12107, and implementing regulations at 41 CFR Part 60 (Equal Employment Opportunity Programs); (h) Executive Order 11625, as amended by Executive Order 12007 (Minority Business Enterprises); (i) Executive Order 12432 (Minority Business Enterprise Development); and (j) Executive Order 12138, as amended by Executive Order 12608 (Women's Business Enterprise); (k) Executive Order 12138, as amended by Executive Order 12608 (Women's Business Enterprise); and (1) Executive Order 13279 (Equal Protection of the Laws for Faith -Based and Community Organizations). 5.5 Religious Activities. Subrecipient shall not use COPS OFFICE Funds for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization. 5.6 Drug -Free Workplace. Subrecipient shall comply with the Drug Free Workplace Act of 1988, 41 U.S.C. §701, et. seq.) as well as USDOJs implementing regulations at 24 CFR Part 2429, which require all programs and activities receiving federal assistance to maintain a drug -free workplace. 5.7 Hatch Act. Subrecipient agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engaged in the conduct of political activities in violation of Chapter 15 of Title V of the U.S.C. 5.8 Lead Based Paint: As provided by 24 CFR §570.608 Lead -Based Paint Poisoning Prevention Act (42 U.S.C. 4821-4846), as amended by the Residential Lead -Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851-4856) and implementing regulations at 24 CFR Part 35, subparts A, B, H, J, K, M, and R shall apply to all shelters assisted under the COPS OFFICE program and all housing occupied by program participants. 5.9 Conflicts of Interest. A. In the procurement of supplies, equipment, construction, and services, 10 For Internal Reference Only: Contract No. Subrecipient shall comply with the conflict of interest rules in 2 CFR Part 200. Subrecipient agrees and warrants that it will establish and adopt written standards of conduct governing conflicts of interest and the performance of its officers, employees, or agents engaged in the selection, award and administration of contracts supported by these federal funds. B. At a minimum these safeguards must ensure that no employee, officer or agent participates in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated in 2 CFR §200.318, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of Subrecipient cannot solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. These standards of conduct must also provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of Subrecipient. If Subrecipient has a parent, affiliate, or subsidiary organization, Subrecipient must also maintain written standards of conduct covering organizational conflicts of interest. C. In all cases not governed by 2 CFR Part 200, Subrecipient shall comply with the conflict of interest provisions contained in 24 CFR §570.611. Subrecipient shall also keep records supporting requests for waivers of conflicts. D. Subrecipient will disclose in writing any potential conflict of interest to the City. By executing this Agreement, Subrecipient covenants and certifies that none of its employees, officers, or agents described in these regulations have any interest in this Agreement or any other interest which would conflict in any manner with this Agreement or the performance of this Agreement. 5.11 Confidentiality: Subrecipient shall develop, implement, and maintain written procedures to ensure the confidentiality of records pertaining to any individual(s) assisted with COPS OFFICE funds under this Agreement, and that the address or location of any assisted housing will not be made public. VI. NONCOMPLIANCE AND TERMINATION 6.1 Remedies for Non-compliance. If Subrecipient fails to comply with Federal statutes, regulations, or the terms and conditions of this Agreement, the City may impose additional conditions as described in 2 CFR §200.207. As provided under 2 CFR §200.338 If the City determines that noncompliance cannot be remedied by imposing additional conditions, the City may take one or more of the following actions, including but not limited to: (a) Temporarily withhold cash payment pending correction of the deficiency or more severe enforcement action by the City; 11 For Internal Reference Only: Contract No. (b) Disallow both use of funds and any applicable matching credit for all or part of the cost of the activity or action not in compliance; (c) Wholly or partly suspend or terminate the award; (d) Initiate suspension or debarment proceedings as authorized under 2 CFR Part 180 and applicable regulations or recommend such proceedings be initiated by USDOJ; (e) Withhold further federal awards for the project or program; and (f) Take other remedies that may be legally available including, but not limited to litigation, declaratory judgment, specific performance, damages, injunctions, enforcement of the Declaration of Restrictive Covenant, termination of the Agreement, or any other available remedies. 6.2 Defaults: In the event either Party fails to perform, or adhere to, any applicable duty, obligation or standard of conduct set forth under this Agreement (or fails to perform or adhere to any such duty, obligation or standard of conduct at the time, place or manner set forth in this Agreement), an event of default (hereinafter, "Event of Default") shall have occurred. Except as otherwise provided in this Agreement, if an Event of Default remains uncured by the defaulting Party for a period in excess of thirty (30) calendar days from the date upon which the non -defaulting Party issues notice of default (hereinafter, a "Default Notice") to the defaulting Party, then the default shall constitute a breach of this Agreement. If a Party is in breach of this Agreement, the non -breaching Party may pursue any and all remedies available to it at law or in equity. If Subrecipient is in breach (whether or not such breach is caused by Subrecipient or Subrecipient's officials, officers, employees, agents, contractors, subcontractors or subconsultants, City may, in its sole and absolute discretion (and without obligation), terminate this Agreement upon the issuance of five (5) calendar days prior written notice of termination on the grounds of breach (a "Breach -Termination Notice"). City's ability to terminate this Agreement as provided in this Section shall be in addition to any other remedies City may have at law or in equity in the event of breach and shall not be in lieu of such other remedies. 6.3 Suspension and Termination: Subrecipient and City shall comply with the noncompliance and termination provisions in 2 CFR Part 200. In addition to the other remedies for noncompliance, this Agreement may be terminated as follows: (i) Lack of Funding. If, for any reason, the COPS OFFICE Funds required by City to fund the Eligible Expenses are not received by City or are withdrawn from City, the City may unilaterally terminate or modify the terms of this Agreement to reflect the loss of funding, which modification may include without limitation a reduction in the COPS OFFICE Funding Cap and/or further restrictions on the range of costs or expenses that qualify as Eligible Expenses. 12 For Internal Reference Only: Contract No. (ii) By City. As provided by 2 CFR §§200.338 and 339, the City may suspend or terminate this Agreement in whole or in part if Subrecipient fails to comply with any terms and conditions of this Agreement or upon the occurrence of any Event of Default or any other breach of this Agreement. In accordance with 2 CFR §200.339, the City may also terminate this Agreement with the consent of Subrecipient, in which case, Subrecipient and City must agree upon the termination conditions, including the effective date, and in the case of partial termination, the portion to be terminated. (iii) By Subrecipient. Under 2 CFR §200.339(a)(4), this Agreement may also be terminated by Subrecipient by providing City with written notification setting forth the reason for such termination, the effective date and in the case of partial termination, the portion to be terminated. In the case of partial termination, if City determines that the reduced or modified portion of the award will not accomplish the purposes for which the award was made, the City may terminate the award and this Agreement in its entirety. (iv) Termination for Convenience. City may, by written notice to Subrecipient, terminate this Agreement at any time for convenience and without cause or penalty by giving written notice to Subrecipient of such termination, and specifying the effective date thereof, at least five (5) calendar days before the effective date of such termination. Upon such termination for convenience, Subrecipient shall be compensated only for those Eligible Expenses incurred prior to the effective date of City's termination. In no event shall Subrecipient be entitled to funding for any Eligible Expenses incurred after the effective date of termination. If this award is terminated or partially terminated, the Subrecipient remains responsible for compliance with the closeout requirements in 2 CFR §200.343 and post - closeout requirements set forth in 2 CFR §200.344. 6.4 Scope of Waivers. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 6.5 Rights and Remedies are Cumulative. All remedies provided for herein are cumulative and shall be in addition to any and all other rights and remedies provided by law. The exercise by a party of one or more of its rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party. 13 For Internal Reference Only: Contract No. VII. GENERAL PROVISIONS 7.1 Notices. All notices required to be delivered under this Agreement to City or Subrecipient shall be delivered to the respective parties at the address set forth next to the party's signature to this Agreement or to such other address as the parties may hereafter designate by written notice to the other party. 7.2 Contract Administration. The Contract Officer shall be the person designated by City to administer this Agreement on behalf of City, and the Subrecipient Representative shall be the person designated by Subrecipient to administer this Agreement on behalf of Subrecipient. 7.3 Entire Agreement, Waivers and Amendments. This Agreement including its exhibits integrate all of the terms and conditions mentioned herein, or incidental hereto, and supersedes all negotiations and previous agreements between the parties with respect to all or any part of the subject matter hereof. All waivers of the provisions of this Agreement must be in writing and signed by the appropriate authorities of the party to be charged, and all amendments and modifications hereto must be in writing and signed by the appropriate authorities of City and Subrecipient. 7.4 Enforced Delay; Extension of Times of Performance. Time is of the essence in the performance of each of the parties' respective obligations set forth in this Agreement. No party shall be deemed to be in default and times for performance hereunder shall be extended where delays are due to war; insurrection; any form of labor dispute; lockouts; riots: floods; earthquakes; fires; acts of God or of third parties; third party litigation; acts of a public enemy; referenda; acts of or failures to act by governmental authorities (except that the failure of City to act as required hereunder shall not excuse its performance); moratoria; epidemics; quarantine restrictions; freight embargoes; unusually severe weather; inability to secure necessary labor, materials, or tools; or other similar causes beyond the control and without the fault of the party claiming an extension of time to perform; provided, however, that the party claiming the existence of a force majeure delay and an extension of its obligation to perform shall notify the other party of the nature of the matter causing the delay within thirty (30) days from the occurrence thereof, and, provided further, that the extension of time shall be only for the period of the force majeure delay. 7.5 Prohibition Against Assignment and Transfer. The qualifications and identity of Subrecipient are of particular concern to City. It is because of those qualifications and identity that City has entered into this Agreement with Subrecipient. Accordingly, Subrecipient shall not, whether voluntarily, involuntarily, or by operation of law, undergo any change in ownership or assign, transfer or convey all or any part of this Agreement or any rights hereunder without City's prior written approval. In considering whether it will grant approval, City shall consider factors such as (a) whether the completion of the Program would be jeopardized; (b) the financial credit, strength, and capability of the proposed transferee to perform Subrecipient's obligations hereunder, including the operation of the Program on the Property; and (c) the proposed transferee's experience and expertise in the 14 For Internal Reference Only: Contract No. planning, financing, development, ownership, and operation of similar projects and programs. In the absence of specific written agreement by City, no transfer by Subrecipient of all or any portion of its interest in this Agreement shall be deemed to relieve it or any successor party from the obligation to perform the duties and obligations set forth herein. No assignment shall be approved if Subrecipient is in default (or a default notice has been issued) of this Agreement. 7.6 Authority to Execute. The person(s) executing this Agreement on behalf of the parties hereto warrant that (a) such party is duly organized and existing, (b) they are duly authorized to execute and deliver this Agreement on behalf of said party, and (c) by so executing this Agreement, such party is formally bound to the provisions of this Agreement. 7.7 Execution in Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. 7.8 Exhibits. This Agreement incorporates by reference the following six (6) Exhibits attached hereto: Exhibit A Scope of Services Exhibit B Program Budget Exhibit C COPS OFFICE Program Overview Exhibit D Subrecipient Information Exhibit E Sample Invoice [SIGNATURES ON NEXT PAGE] 15 For Internal Reference Only: Contract No. IN WITNESS WHEREOF, City and Subrecipient have entered into this Agreement to be effective as of the date set forth above. Address: City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 Attn: Manager Address: Joan L. Brody 108 S. Donald Ave Arlington Heights, IL 60004 APPROVED AS TO FORM: City of Baldwin Park City Attorney Robert N. Tafoya City Attorney "CITY" City of Baldwin Park, a California municipal corporation Y Enrique C. Zaldivar, City Manager Date: 05/19/2022 "SUB RECIPIENT" Joan L Brody By: Joan L Brody Date: 16 For Internal Reference Only: Contract No. EXHIBIT "A" SCOPE OF SERVICES • Joan will work with Lt. Josh Hendricks to track subcontractor tasks and time, review submitted invoices and assist Lt. Hendricks with COPS Office grant requirements including, but not limited to, quarterly financial reports, progress reports and ongoing correspondence and communication with USDOJ regarding the grant project. • Joan will also assist Lt. Hendricks and the BPPD with needed budget revisions through the JustGrants grant system and/or via excel spreadsheet development. • Joan will assist Lt. Hendricks and the BPPD with maintaining and updating the project timeline and documenting any needed changes for BPPD and COPS Office approval. • Joan will assist Lt. Hendricks and the BPPD with other BPDET Project administrative tasks as assigned and invoice Lt. Hendricks and the BPPD on a monthly basis for her work. • Joan's work will not exceed 240 hours. 17 For Internal Reference Only: Contract No. EXHIBIT "B" Joan L Brody BPDET PROJECT BUDGET A. Professional Services = $19,500 Professional fees will be billed at $81.25/hour, the maximum federally approved consultant/contractual rate under the BPDET Project. Up to 240 hours in professional fees during the 24-month project: 240 x $81.25=$19,500 UK For Internal Reference Only: Contract No. EXHIBIT "C" COPS OFFICE PROGRAM OVERVIEW Under the Proposed Baldwin Park De -Escalation Training (BPDET) Project, BPPD will use kinetic sensor technology to help officers build new de-escalation skills, enhance tactical awareness during incidents, improve officer and citizen safety and increase community trust and legitimacy surrounding incidents involving high risk critical incidents. The proposed de-escalation training will allow for "better decision -making to reduce the likelihood that a situation will escalate into a physical confrontation or injury to ensure the safest possible outcomes. (COPS Office de- escalation solicitation 2021)" The BPDET Project supports BPPD's philosophy that community policing training should include community engagement, to "co -produce" community safety so that community -police encounters are safe for everyone. 19 For Internal Reference Only: Contract No. EXHIBIT "D" SUBAWARD DATA (i) Subrecipient Name Joan L Brody (ii) Subrecipient Unique Entity Identifier: (iii) Federal Award Identification Number (FAIN): 15JCOPS-2I-GG-02455-SPPS (iv) Federal Award Date of Award to the Recipient by the 09/01/2021 Federal Agency: (v) Subaward Period of Performance Start Date: 03/01/2022 Subaward Period of Performance End Date: 08/31/2023 (vi) Amount of Federal Funds Obligated by this Action by $19,500 City to the Subrecipient: (vii) Total Amount of Federal Funds Obligated to the $19,500 Subrecipient by the City Including the Current Obligation: (viii) Total Amount of the Federal Award Committed to the $19,500 Subrecipient by the City: (ix) Federal Award Project Description: BPPD De-escalation Training (x) Name of Federal Awarding Agency: USDOJ / COPS OFFICE Name of Pass -Through Entity: City of Baldwin Park Contact Information for Federal Awarding Official: Vonda Matthews, COPS Office, USDOJ Contact Information for City's Authorizing Official: Enrique Z. Zaldivar, City Manager Contact Information for City's Project Director: Lt. Josh Hendricks, BPPD (xi) CFDA Number and Name: 16.710 2021 Community Policing Development (CPD) De - Escalation Training Solicitation (xii) Identification of Whether Subaward is R&D: N/A (xiii) Indirect Cost Rate for the Federal Award: N/A Subrecipient Indirect Costs: N/A 20 For Internal Reference Only: Contract No. EXHIBIT "E" Sample Program Invoice Please view attached invoice template, this attachment will also be available in Excel format upon contract execution. 21 For Internal Reference Only: Contract No. CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) SUBRECIPIENT PAYMENT REQUEST FORM M I Activity Title: Domestic Violence Advocate Program Name / Address: City of Baldwin Park Baldwin Park Police Department 14403 E. Pacific Ave. Baldwin Park, CA 91706 Purchase Order No.: Invoice No.: Period Services Rendered: From: To Grant Amount Current Monthly Cumulative Prior Total Cumulative Grant Balance Reimbursement Reimbursements Reimbursements $ 17,712.00 $ $ $ $ 17,71200 1 CERTIFY THAT, (a) the City. as grantee of the CDBG funds has not previously been billed for the costs covered by this invoice, (b) funds have not been received from the Federal Government or expended for such costs under the terms of the contract agreement or grant pursuant to FMC-74-4 & 24 CFR Part 53; (c) all applicable provisions under the terms of the contract agreement or grant relating to the payment of prevailing salaries and wages have been complied with, and (d) all applicable tax laws are complied with. Monthly reports must be submitted with invoice otherwise it will be deemed as incomplete. A detailed breakdown of costs expended must be attached to each Request for Reimbursement and verified by authorized signature. Prepared By: Approved By: Print: Print: Sign: Sign: Date: Date: Phone No.: Phone No.: City of Baldwin Park Housing Division Only Audited By: Examined By: Approved By: 22 ITEM NO. 6 TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation and 4 q� r Community Services DATE: November 15, 2023 SUBJECT: Consideration to Reallocate Additional American Rescue Plan Act Funding for the Senior Free Meals Program SUMMARY The purpose of this staff report is for City Council to consider reallocating additional American Rescue Plan Act (ARPA) Funds for Senior Free Meals Program. RECOMMENDATION It is recommended that the City Council to: 1) Authorize the Director of Finance to reallocate additional American Rescue Plan Act funding for the Senior Free Meals Program and carry over balances to Fiscal Year 24-25 until funds are exhausted; and 2) Authorize the Director of Recreation & Community Services to coordinate all elements associated with the Program. FISCAL IMPACT There is no impact to the General Fund at this time. At their November 1, 2023, City Council Meeting, City Council approved the reallocation of ARPA Funds for $130,000 (275-60-713-53100-16075) to administer the Senior Free Meals Program. Staff is requesting to reallocate an additional $75,000 from Free Classes & Programs which currently has an ARPA allocation of $147,214 (275-60-734-53370-16070) based on the expenditure trend, funds will not be exhausted. Staff recommends reallocating $75,0000 for the Senior Free Meals Program to operate this Fiscal year with no waiting list. BACKGROUND At their City Council Meeting on November 1, 2023, City Council approved reallocating $130,000 of ARPA Funds to the Senior Free Meals Program. This will enable the program to continue operating until the end of the fiscal year. Additionally, Mayor Pro-Tem Monica Garcia with City Council consensus directed staff to propose an additional allocation of funds for the Senior Free Meals Program. The proposed reallocation is intended to provide free meals to all the seniors on the waiting list who are interested in participating. Upon further review, staff recommends reallocating $75,000 from Free Classes and Programs to mitigate food insecurity among senior citizens by removing them from the waiting list. The total allocation is anticipated to operate the program through June 30, 2024. or until funds are exhausted. ALTERNATIVES The alternative is not to approve the reallocation of funds and keep the waiting list. LEGAL REVIEW Not required. Page 1 / 1 ITEM NO. 7 TO: Honorable Mayor and Members of the City Council �'E:° FROM: Sam Gutierrez, Director of Public Works i.ABFt'EL,: � •' L;i.EY,.."�q� , PREPARED BY: Romany Basilyous, Engineering Manager JAB, DATE: November 15, 2023 SUBJECT: Approval of Contract Change Order for the Public Works Maintenance Yard Improvements Project — CIP 22-028 SUMMARY This item requests approval of a contract change order in the amount of $40,000 and authorizes payment to TAIT & Associates for additional plan design services for the Public Works Maintenance Yard Improvements Project. This project is the phase I of the Public Works Maintenance Yard Improvements, which is currently under design. The project will include ADA improvements to the existing administration building, re -organization of the existing use of space to allow workspace, air- conditioning improvements, electrical and plumbing improvements, upgrades to the existing generator, fuel station upgrades, on -site storage expansion, and parking lot improvements. This item will approve funding to cover the extra cost of designing the existing administration building. RECOMMENDATION It is recommended that the City Council: 1. Approve Change Order in the amount of $40,000 and authorize payment to TAIT & Associates for added design services; and, 2. Authorize the Director of Finance to make the necessary budget adjustments and transfers; and, 3. Authorize the Director of Public Works to execute and process the outstanding payments due to TAIT & Associates for plan design services. FISCAL IMPACT There is no impact on the General Fund. The funds will come from the approved budget for the project. No new appropriation is required. Project I Account Number Amount CIP 22-028 — Public Works Maintenance Yard 275-50-765-58100-55016 $40,000.00 Improvements Project Total $40,000.00 BACKGROUND The City's Public Works City Yard, located at 13135 Garvey Avenue, was originally constructed as a California Highway Patrol facility in 1962. The City of Baldwin Park occupied the site and added warehouse buildings and a garage in 1978. Due to its age and deferred maintenance, this nearly 60- year-old facility needs improvements, not only due to its age, but also to accommodate a growing staff, fleet and equipment. This need also extends to its designation as an essential facility, which should be able to effectively support Public Works' operations, in the event of a natural disaster. Page 1 / 2 On April 21, 2021, the City Council authorized a pre -qualification list for on -call professional Engineering consultant services and approved Professional Services Agreements (PSAs) for Engineering Design, Plan Check, Construction Management, Inspection and Related Services. On August 18, 2021, City Council directed staff to prepare a study to identify and better understand the many needs and the associated Rough Order of Magnitude (ROM) costs of improvements for the City Maintenance Yard facility. Based on City Council direction and the established pre -approved list of on - call design consultants, TAIT & Associates were selected to develop the needs assesment study. The study findings identified significant deficiencies and provided recommendations including, but not limited to, ADA improvements to the existing administration building, re -organization of the existing use of space to allow efficient workspace enhancements, assessment of electrical and plumbing infrastructure and recommended improvements, upgrades to the existing generator and on -site fuel station, facility storage expansion, and parking lot improvements. On November 3, 2021. City Council approved the study of the Public Works City Yard improvements and authorized staff to proceed with the design of the upgrades. DISCUSSION As part of the design development process for the administration building portion of the Public Works Maintenance Yard Improvements project, Staff coordinated with TAIT & Associates with a focus on improvements to the interior and exterior of the building. During the development of the architectural plans, City staff went through several alternative designs to the Administration Building to ensure compliance with ADA, HVAC improvements and roof -replacement which required extensive work from TAIT & Associates and were not part of the original scope. A thorough review of the project scope was performed by Staff and the consultant resulting in a proposed change order in the amount of $40,000. Staff reviewed and negotiated the change order which included re -allocation of $20,000 from existing project deliverables plus an additional $20,000 for the added services. Staff is recommending the item for approval. ALTERNATIVES The City Council may choose: 1. Not to approve the Change Order for additional design services. This action is not recommended as it will cause design delays, require significant re-scoping and re -design of the project. 2. Provide Staff with an alternative direction. CEQA REVIEW The subject project is exempt from the California Environmental Quality Act (CEQA) pursuant to a Class 1 (Section 15201, existing facilities) Subsection (C) exemption, which includes the subject project. The key consideration for a Class 1 exemption is whether the project involves negligible or no expansion of an existing use. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. TAIT & Associates Change Order Page 2 / 2 �Sn 701 N . Parkceenter Drive, Santa Ana, C July 13, 2023 Romany Basilyous Engineering Manager City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 RE: Re -allocation of funds withing original agreement for revised scope of improvements to city yard office structure. Romany: Per our discussion last week, we are proposing to phase the City Yard Improvement project. This will allow the city to achieve the desired scope of final improvements for the Administration Building per the progress set submitted 12/12/22 with minor modification to the meeting/training room as discussed. Below is a line -item breakdown tasks for the entire city yard improvement scope with remaining budget that can be reallocated. 1. Electric Vehicle Charging Station Plans $ 5,975 2. Interior Design Consulting remaining balance $ 2,620 3. Council Meeting presentations amount to reallocate $ 1,500 4. Overall Multidiscipline coordination amount to reallocate $ 6,615 5. Civil Engineering Bidding Support remaining balance $ 1,370 6. Fueling station Bidding Support remaining balance 1,920 TOTAL FUNDS AVAILABLE TO REALLOCATE $20,000 Please note that the original budget for the Administration improvements was $600,000 and the budget for the desired scope is $1,933,236. We are proposing an additional Architectural fee to complete the desired scope of $60,000. By re -allocating the remaining funds as described above, we would then need additional funds approved by the city in the amount of $40,000.00. By re -allocating the above funds to be used for the Administration Offices it should be noted that only one (1) Council Meeting presentation has been included per discussion with city staff and that additional funds would then need to be if the city would need Bidding support from the fuel design team and the civil engineering team. Please review and let us know if you have any questions. If the above is acceptable, please sign this letter and we will continue working towards completion of the Administration Office plans while accounting matters are sorted out. �S�once ��m� ���� nmN .parkcwnterDrive, Santa Ana, CA 7M5*0.8200 r«ocOM We thank you for the opportunity to present this proposal and look forward to our continued relationship. Very truly yours, TAIT&Associates Dan Hinson, Architect Vice President, Architectural Group City ofBaldwin Park 144O3E.Pacific Avenue Baldwin Park, CA91706 Accepted BY: Title: Date: 2 � ►• 7 TO: Honorable Mayor and Members of the City Council HUB',' F.,'C '' THEFROM: Sam Gutierrez, Director of Public Works TZ PREPARED BY: Lena Abdullah, Management Analyst JANI) DATE: November 15, 2023 SUBJECT: Grant Reimbursement Report for 1st Quarter FY23-24 — July 1, 2023, to September 30, 2023 for the Department of Public Works SUMMARY This report provides an update on the grant reimbursement requests for various grant -funded projects and programs on a quarterly basis within the Department of Public Works. This report covers reimbursement requests submitted and/or funds received during the first quarter (Q1) of FY23-24 between July 1, 2023, and September 30, 2023. RECOMMENDATION It is recommended that the City Council receive and file this report. FISCAL IMPACT Grant funds are typically fronted by the General Fund Reserve on a reimbursement basis and tracked under Fund 270. The fund reimbursement requests outlined in this report ensure that the City is actively working in a timely manner to recoup expended funds and replenish the GF reserve. It underscores the pivotal grant and program funds requested and received along with their corresponding fiscal impact. The total amount that was requested this quarter is $1,815,705 and total amount received was $287,851. BACKGROUND The Department of Public Works is proactively engaged in seeking grants from diverse funding channels, programs, and other sources. These grants play a crucial role in facilitating city projects by providing the necessary financial backing to move a project from concept to reality. Often, these grants entail the city incurring initial expenses, followed by progressive reimbursement requests for documented eligible project expenditures. Some grant programs provide for up -front disbursements, while others require that we invoice them for reimbursements. DISCUSSION This quarterly report summarizes the grant reimbursements requested and received during Q1 of FY23- 24 encompassing July through September of 2023. The following table details each reimbursement and fund payment request submitted by staff including any funds received that were requested last quarter. Page 1 / 2 FY23-24 Quarter 1: July 1, 2023-September 30, 2023 Grant/Program Agency Type Amount Submitted Received First/Last Mile - Call For Projects* LACMTA Reimbursement $187,865.84 5/18/2023 8/22/2023 Maine/Pacific Rail Crossing - DOT Caltrans Reimbursement $10,214.32 7/12/2023 8/8/2023 HSIP Local SG Valley Regional SGVRHT Reimbursement $89,770.80 9/26/2023 10/31/2023 Housing Trust SG River Bikeway LACMTA Reimbursement $89,984.45 9/21/2023 Pending Zocalo - Prop 68 CA State Reimbursement $1,625,735.00 8/17/2023 Pending Grant Parks * Request submitted last quarter and received current quarter ALTERNATIVES None CEQA REVIEW This action is not subject to the requirements of the California Environmental Quality Act ("CEQA"). This approval is not a "project" within the meaning of section 15378 of title 14 of the California code of regulations ("state CEQA guidelines") because it has no potential for resulting in direct or indirect physical change in the environment. This action is exempt from CEQA review because it does not constitute a project under CEQA pursuant to section 15378(b)(5) of the state CEQA guidelines, which provides that organizational and administrative activities of governments that will not result in physical changes in the environment are not considered projects for CEQA purposes. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. CalTrans: Maine/Pacific Rail Crossing-HSIPL5323(032) Invoice #2 2. SGVRHT: Serenity Homes Maintenance Invoice #1 3. LACMTA: SG River Commuter Bikeway-F3507 Invoice #1 4. CA State Parks: Zocalo SG-19-070 Invoice #1 Page 2 / 2 STATE OF CALIrORNIAREMITTANCE ADVICE ; Vendor -ID page: 1 07-20-23 DO STD. 404c (REV. 4-95} THE ENCLOSEDWARRANT 15 IN PAYMENTOF THE INVOICES SHOWNBELOW OIOE DATE tNVOIGE NUMBER INVOICE AMOUNT Rai - ORG. C(76E 1NV DEPARTMENT NAME ��I%29123 025323032 Department of Transportation - 2660 CLAIM scNEauLE No. 10,214.32 DEPARTMENT ADDRESS 24DO290 Saoranxento CA 95814 VENDOR �l F—CITY OF BAi:.DIf PARK RECEIVEr 14403 EAST PACIFIC AVPNUE BALDWIN PARK, CA 9170 u5 FINANCE TOTAL PAYMENT FEDERAL TAX ID NO. OR SSAN RP TYPE . TAX YEAR-G�(iTAL REPORTED TO IRS 10,214.32 i, L 2 111 L 13 4 23p 0 S L El 9 r, 313 Sno b i A r t Vr UALWUKNIA - ULVAK I MCC i Ur I r ANOrUK I A I IVIN CA. Dept of Transportation D-7 C"orb : PrlritApvuldo LOCAL AGENCY INVOICE , Received Copy 07/10/2023 "spt LAPM 5-A (REV 0812020) Billing No: 2 SECTION 1: INVOICE Local Agency dame Remittance Address Tax ID City of Baldwin Bark 14403 Fast Pacific Avenue 96-6005574 Baldwin Park, CA 91706 Lute Coltrane District Federal/State Prol. No. Advantage Project ID Invoice No. Billing No. Final Inactive 06/29/23 D7 Los Angeles HSIPL5323(032) 0713000433 5323032)-2 Invoice Project El N Project Description Installation of Traffic Signal and raised medians at Maine Ave. between Ramona Blvd, and Bogart Ave. to Improve safety. Fund Federal Authorized [� PA&ED � RAYCE NI Type(s):El State Phasets): I] PE ❑ RAW tail ( CON FA I E] E&P ] R/W Eng [ PS&E ® R1W Aoq Construction Total Engineering Federal Appropriation Code 253E `w l Parudpating Cost (E-76 Auth. Date) From:� 0 /16121 Participating Cost To: 1 06/30/25 , Total Indirect Cost to Date: 0.00 $ 0.00 Total Direct Cost to Date:` $ 41,349.25 41,349.25 Total Lest to Date: " Less: Non -Participating Cost $ 0.00 $ 0.00 ether $ $ 0.00 Other $ $ 0.00 Other $ 0.00 Total Participating Cost to Date: $: ,.` :. ` 41;�349,25 $: : . 4;349,25 Less: Participating Cost not Reimbursed $ 0.00 $ 0.00 (Local Funds) Total Participating Cosh $ ` ""=41 3,4Ji25 $ 4 ,349.25 Federal Reimbursement Ratio: 90°Jo Reimbursable Amount to [late, Less: Cumulative Amount Paid on All $ 27,000.00 $ 27,000,00 Previous Invoices Reimbursable Participating Cost: Less: State Withheld Retention $ $ 0.00 Amount Exceeding :Authorized Fund ; $ $ 0.00 Other $ $ 0.00 Amount of ThisClaim: $ $ "10,21432 TOTAL INVOICE AMOUNT: $ 30,214.32 Refer to your Finance Letter Authorized Federal Fund Amount $ 41,352.00$ 41,352.00 Less: Cumulative Amount! Paid on All $ 27,000.00 27,000.Oit Previous Invoices Funds Remaining Prior to this Clain 4 352«00 $ 14,352:00 ADA'Notice STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION ResaE Ftrrrr�,�: LOCAL AGENCY INVOICE ." LAPM G- (REV 08/2020) Billing No: 2 SECTION 2, INDIRECT COST CALCULATION indirect Cost. _ _ Phase FY OfflcelDepartment Direct Cost Base Expense Approved Indirect Subtotal Cost Rath GE QEl�7lFICA Q By signing this Invoice, all local agency signatories certify to the best of my/our knowledge and belief that the Invoice Is true, complete, and accurate. The expenditures, disbursement, and dash receipts are for the purposes and objectives set forth In the terms and conditions or the Federal/State award. l/we are aware of any false, fictitious, fraudulent Information, or the omission of any material fact may subject'metus to criminal, cavil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Cede Title 18, Section 1001 and Title 31, Section 3720-3730 and 3801-3812). I/we certify that the cost claimed follow pertinent and applicable guidelines and all FederallState regulations. All consultant and contractor agreements have been reviewed and approved In accordance with LAPM Chap or loco o Consultant Selection and Chapter 16 Administer Construction Contracts. l/we understand that Caltrans may review this Invoice and suppo documentation for reasonableness at this time and that all Invoices related documentation Is subject to future detailed revle y the Fed I Highway A lnlstraticn and/or Caltrans. SF— iro—rquostions, comments .y e, v 4 ...... ....... 4 P I w10 x � $ f , x % t STATE Or CALIFORNIA * DEPARTMENT OF TRANSPORTATION Rcset Fcirrn ; LOCALAGENCY INVOICE LAP'M 5-A (REV 0812020) Billing No; 2 Federal/State Project No. H�SIPt.5323(032) Description Work Performed (Dates) Vendor Receipt/ Total Direct Cost Less Non- Total (e.g., Staff Time, Consultants, etc. lnvolce KIumi,er Participating Cost ) From To (It apta9icatale) (current Invoice (current Invoice (current Invoice perlod only) perlod only) erjo onl } Evan Brooks Associates, Inc. 04101/2022 04130i2022 22005-4 $11, 49.26 $11,349.25' 11 349,.25, .. •ti i `s .. 11i'349»25 JQ.t articinatina Gast (ali phases N ote The Billing Summary must accompany all Local Agency Invoices. Expenditures prior to authorization are not eligible for reimbursement. Each line needs to be detailed enough to verity the accuracy of the charge. Consultant charges need to be Itemized similar to the agency charges. 3 p k ` 0� k � d -q i } a;?� f. — 9r FY 1 x Eo„ 33 STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION Reset Form LOCAL AGENCY INVOICE LAPM 8-A (REV 08/2020) Billing No: 2 SECTION d: CHECKLiS Local Agency Naive: City of Baldwin Park Billing No: 2 Federal / State Project No: HSIPL5323(032) Local Agency Caltrans Frequency Confirm iV/A Concur 1 Executed Program Supplement Agreement (PSA) on file with Local Agency. All Invoices 2 Submittal of one signed original and one copy of completed Local Agency Invoice (LAPIN All Invoices 5-A) which Includes Section 1: Invoice, Section 2: Indirect Cost Calculation, Section 3 Billing Summery (submit contractor pay estimate for construction invoices), and Section 4 Checklist, 3 Reimbursable work claimed is after E-76 (Federal Authorization to Proceed) date All Invoices andfor Caliromla Transportation Commission (CTS) State Allocation date. ' 4 Work performed is prior to any lapsing / expiring funds. All invoices Check Finance Letter Reversion slate (Federal) - Verify Cooperative Work Agreement Approval (Federal / State) = CTC State Allocation Letter Fund Expiration Deadline (State) 5 Invoice Is consistent with current approved Finance Letter. All Invoices Phases of Work Fund Types (e.g., CMAQ, RSTP, etc.) w Reimbursement Ratios Available Balance of Federal / State Funds Cost incurred prior to authorized Agreement End Date (AED) 6 Invoiced amount shalt be greater than 2% of the total Federal and/or State funds or $1,000, All Invoices whichever is greater, unless authorized by District Local Assistance Engineer (DLAE) to prevent inactivity. 7 Percentage of work complete is consistent with total Federal / State funds Invoiced All Invoices (i.e., project should not be 80°% expended if only 20% complete). 8 Remaining balance should not be less than Caltrans required retention All Invoices prior to ($40,004 or 2% of the Federal / State funds, whichever Is greater). Final Invoice 9A All consultant agreements I amendments must follow the Caltrans procurement and All Invoices El oversight processes outlined in Local Assistance Procedures Manual Chapter 10:' The following Exhibits must be sent to and received by the appropriate entities 12tior to invoicing: Submit Exhibit 10-C to Division of Local Assistance HQ — Office of Guidance and All First Consultant Oversight Invoices Submit Exhibits 10-01 and 10-02 to DLAE First Federal El N Consultant Contracts SubmitExhibit 10-K to independent Office of Audits and Investigations All Consultant Contracts 7 $150K 9B Submit copy of executed contract to the DLAE within 30 days of contract award or All First Consultant concurrently with first Invoice, whichever is earlier. Invoices For on -call contracts, submit copy of issued task order and Exhibit 10-02'for the task order. 14 'Verification of Project Award: Attach LAPM Exhibit 15-L (Federal projects), LAPG Exhibit 22- First Construction X A (State ATP projects), and/or LAPM Exhibit 23-A (STIP projects). Invoice 11 u Imitcont"actor pa `'estirnat h Billing Summary. Construction Invoices [ 7/10/2023 Sarn Gutierrez, Director of Public Works Signature of L Agency Repr bate Print Name and Title s lye y 07/12/2023 Md R. Bhuiyan I District Area Engineer / (213) 266 -3621 Signatureof Caltrans District Revie " r Date Print NameMtle/Phone Number Comments Hub of the Sew Gabiiel flallg City of Baldwin Park Attn: Public Works Dept, 14403 East Pacific Avenue Baldvrin Park, CA 9,1706 (020) 813-5255 Fax (620) 952-2625 www.baldwint)ark.com TO San Gabriel Valley Regional Housing Trust Accounts Payable 1333 S. Mayflower Ave, Suite 360 Monrovia, CA 91016 (626) 457-1800 INVOICE INVOICE'NNO. I DATE September 21, 2023 A'171'NMrs. Brielle Salazar Regional Housing Trust "IManager Make all checks payable to the "ClTY OF BALDWIN PARK" THANKYOU Ci t%,of n F'm REC# R000598,43 �, 1,-'J, i202,S 2 PM TRAHII City OPER; NO:ty J TBIlt 2 TKB'( : PATTY J F,,EGf0HWL OTHER ,Aid REGIOWIL HU-ISING M(411,1 T RW,�NCE DIED,` - F-ItMHCE REF,1062 AWRIED TENDEREO 89770.8'j CHMIGE d CITIZENS n SGV REGIONAL HOUSING TRUST }$UBtN1L6g BANK OPERATIONS ACCOUNT C 0-1n1 5°1v1h FI—tas ..ampnnp tlii4l 6VT AVE. #�62 S FREMfl l 90-3414/1222 10/26/2023 ' A�HAMBRA; CALIFQRMA'91803 .. 11 E C F I PAY TO THE ORDER OF City Of BaIdWin Pnric $89,770.80 T 3 1, 202 i Et0hty Nine Thousand qavpn Hundred Sevan#v �t�11nr4z anr0 Cpnts DOLLARS Rt I City 0f Baldvnn Park" '�, 14403 P. Pacific Avenue � I ... 1 Baldwin Park CA 91 706 $.t MEMC3. G i r 1 THORZED MATURE nmOOL062ii' i:L22234 ,9e 242L2284tu"—. SGV REGIONAL HOUSING TRUST 10 62 1,08 0000211 Voucher Number Invoice Number Invoice Date Amount. 0000228 1 10/25/2023 , $89,770.80 EIVEG, r l OCT 3 12023 FINANCE 1 1 ** Total** $89,770..80 SGV REGIONAL HOUSING TRUST r 1062 i pp 1 a .+ �5 r I E " PRODUCT SSLTI D3 USde•VAT191663i:.WELOPE Deluxe Corporalion1-800-328-0304orldmv.deluze.comfshop S t ? �. 418598fr1Q0 { GE93F4 SLKD'4 01 08/2,10 202017:49 .41- e R $ I'P` $: ds m 8 .... �.. . A r6 FATTY € 01T3r-$€.6.5"a�9tou'i. ,.k$ .I. P Y"a { q R (., lfIANCa"�z d E x pit„ d Y . (VI Hub oftbe San Gabzel Tr'alley City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 813-5255 Fax. (626) 962-2625 www.bal.dwinpark.com TO: L.A.C.M.T.A. Accounts Payable One Gateway Plz.-MS 99-4-3 Los Angeles, CA 90012-2952 (213) 922-2864 INVOICE INVOICE NO: F3507-1 DATE: 8/21 /2023 ATTN:: Maressa Sah Sent Via E-mail: sahm@metro.net accountspayable@metro. JOB PAYMENT TERMS F3507 South Baldwin Park Communter Bikeway Project Due on receipt DESCRIPTION TOTAL LACTA FA #FAP00F3507 See attached Quarterly Report/Progress Report for more info Total Expenditure this quarter. $ 169,462.25 Less City Local Match (41 %) $ 69,479.52 LACMTA Grant Expenditure (59%) $ 99,982,73 Less Retention (10%) $ (9,998.27) Pleasereference City Grant Fund Revenue Account #270-50-520-58100-15538 Please reference City Local Match Account #243-50-520-58100-15538 #245-50-520-58100-15538 TOTAL NET INVOICE AMOUNT DUE $ 8,984.45 Make all checks payable to the "CITY OF BALDWIN PARK" THANK YOU GRANTEES ARE REQUESTED TO EMAIL THIS REPORT TO ACCOUNTSPAYABLEL&METRO.NET or submit by mail to: Los Angeles County Metropolitan Transportation Authority Accounts Payable P. O. Box 512296 Los Angeles, California 90051-0296 after the close of each quarter, but no later than November 30, February 28, May 31 and August 31. Please note that letters or other forms of documentation may not be substituted for this form. Refer to the Reporting and Expenditure Guidelines (Attachment C) for further information. Please itemize grant -related charges for this Quarter on Page 5 of this report and include totals in this Section. LACMTA Grant Local Match (Incl. Local Match Total In -Kind) $ 99,982.73 $ 69,479.52 41 % $ 169,462.25 7Thisuarter Expenditure Retention Amount $ 9,998.27 $ - 0% $ 9,998.27 Net Invoice Amount (Less $ 89 984.45 $ 69,479.52 41 % $ 159,463.98 Retention) $ 169,462.25 Funds Expended to Date $ 99,982.73 $ 69,479.52 o 41 /o (Include this Quarter) Total Project Budget $ 483,728.02 $ 336,149.98 41 % $ 819,878.00 % of Project Budget 21 % 21 % 21 % 21 % Expended to Date Balance Remaining $ 383,745.29 $ 266,670.46 20% $ 650,415.75 Rev: 06.26.19 1 FA Prop C Attachment C-1 Quarterly Report PROJECT TITLE: F3507-SOUTH BALDWIN PARK COMMUTER BIKEWAY PROJECT FA #: FA.POOF3507 QUARTERLY REPORT SUBMITTED FOR: Fiscal Year: r-]2015-2016 2016-2017 r-]2017-2018 r-]2018-2019 2019-2020 r-]2020-2021 F-]2021-2022 FX-] 2022-2023 F-]2023-2024 Quarter F-]Ql: Jul - Sep F-1 Q2: Oct -Dec [X]Q3: Jan - Mar F_� Q4: Apr - Jun DATE SUBMITTED: 8/21/2023 LACMTA MODAL CATEGORY: F-] RSTI F_]TDM F-]Transit F-] Pedestrian ❑ Signal Synchronization F91 Bicycle F-] Goods Movement Name: Maressa Sah LACIVITA Project Manager Phone Number: (213) 547-4254 E-mail: sahm@mero.net Project Sponsor Contact / Project Manager Contact Name: Sam Gutierrez Job Title: Director of Public Works Department: Public Works City / Agency: Baldwin Park Mailing Address: 14403 E. Pacific Ave Phone Number: 626-960-4011 Ext. 460 E-mail: rnm Rev: 06.26.19 2 FA Prop C Attachment C-1 Quarterly Report List all deliverables and milestones as stated in the FA, with start and end dates. Calculate the total project duration. DO NOT CHANGE THE ORIGINAL FA MILESTONE START AND END DATES SHOWN IN THE 2 ND AND 3 RD COLUMNS BELOW. Grantees must make every effort to accurately portray milestone dates in the original FA Scope of Work, since this will provide the basis for calculating any project delay. If milestone start and/or end dates change from those stated in the Original FA Scope of Work, indicate the new dates under Actual Schedule below and re -calculate the project duration. However, this does not change the original milestones in your FA. PER YOUR FA AGREEMENT, ANY CHANGES TO THE PROJECT SCHEDULE MUST BE FORMALLY SUBMITTED UNDER SEPARATE COVER TO LACMTA FOR WRITTEN CONCURRENCE. FA Milestones Original FA Schedule in Scope of Work Actual Schedule Start Date End Date Start Date End Date Environmental Clearance Jan. 2014 Feb. 2014 7/19/2016 Design Bid & Award Dec. 2013 Feb. 2014 N/A N/A Design Apr. 2014 Aug. 2014 4/4/2016 3/1/2022 Right -of -Way Acquisition N/A N/A Construction Bid & Award Aug. 2014 Sept. 2014 4/1/2022 6/1/2022 Ground Breaking Event 9/29/2022 9/29/2022 Construction Oct. 2014 Jun. 2015 10/1/2022 7/30/2023 Project Close Out Jul. 2015 Aug. 2015 8/1/2023 8/30/2023 Total Project Duration (Months) 1 20 50 A. Based on the comparison of the original and actual project milestone schedules above, project is (select only one) : [—]On schedule per original FA schedule Between 12-24 months behind original schedule Less than 12 months behind original schedule XMore than 24 months behind original schedule B. Was the project design started within 6 months of the date originally stated in the FA? Yes Q No Not Applicable C. Was a construction contract or capital purchase executed within 9 months after completion of design / specifications? Yes Q No Not Applicable Rev: 06.26.19 3 FA Prop C Attachment C-1 Quarterly Report List tasks or milestones accomplished and progress made this quarter. Notice of Exemption of CEQA requirements were recorded in June 2016 deeming this project Categorical Exempt. Plans were submitted to Los Angeles County Flood Control District (LACFCD) on January 25, 2018. After multiple reviews the City enlisted the services of a design engineer to manage the coordination of various 3rd parties, such as LACFCD, Caltrans, the United States Army Corps of Engineers (USACE), Department of Water and Power, Southern California Edison, and Geotechnical and Pavement Investigation. On January 29, 2020, LACFCD cleared the project to be submitted to USACE. Design was deemed completed in March 2022. Project was advertised and awarded for construction on June 1, 2022. The USACE issued the 408 permit on June 14, 2022. The city executed a new Use Agreement with LACFCD for the project on September 19, 2022. The Use Agreement was finalized by Los Angeles County in December 2022 and a permit was issued on February 20, 2023. The groundbreaking ceremony was held on September 2022 and construction is currently in progress. If project is delayed, describe reasons for delay (this quarter). Pay particular attention to schedule delays. If delay is for the same reason as mentioned in previous quarters, please indicate by writing "Same as Previous Quarter". The City dealt with significant third -party delays from various sources but, particularly with the USACE and LACFCD, in finalizing the permits for this project. It was a lengthy process to get the 408 permit from USACE which was needed before the Use Agreement with LACFCD could be executed. The submission to USACE was just before the height of the COVID 19 pandemic, which added additional delays as all agencies struggled to develop and implement new methods of completing reviews. If the project is delayed (as described in #4), include action items that have been, or will be, undertaken to resolve the delay. Delays were largely due to third party permitting and executing use agreements. Staff was diligent about following up and ensuring additional items and corrections were submitted in a timely matter. Since the issuance of permits and execution on the Use Agreement the project has meet milestones and is estimated to be completed in the Fall of 2023. Rev: 06.26.19 4 FA Prop C Attachment C-1 Quarterly Report All expenses and charges, including grant and local match, must be itemized and listed below. Each item listed must be verifiable by an invoice and/or other proper documentation. The total amounts shown here must be equal to this quarter's expenditures listed on page 1 of this report. All expenses and charges must be reflective of the approved budget and rates as shown in the FA Attachment B. Scone of Work. Use additional oaaes if needed. ITEM .. . TOTAL EXPENSES INICOCE,# CHARGES t CHARGE[)=itJ LA+C TA GRANT $,CF1At2GECt <Tt? Lt) AL MATCH 1 Design Services, AAE 209805 $ 10,651.00 $ 10,651.00 2 Design Services, AAE 209805 $ 5,325.50 $ 5,325.50 3 Design Services, AAE 214654 $ 5,553.60 $ 5,553.60 4 Design Services, AAE 214654 $ 5,836.90 $ 5,836.90 5 Design Services, AAE 215056 4,135.80 $ 4,135.80 6 Design Services, AAE 215334 $ 1,719.00 $ 1,719.00 7 Design Services, AAE 215771 $ 6,670.20 $ 6,670.20 a Design Services, AAE 215771 $ 925.60 $ 925.60 9. Design Services, AAE 216282 $ 1,751.60 $ 1,751.60 10 Design Services, AAE 216282 $ 1,851.20 $ 1,851.20 11 Design Services, AAE 217642 1,160.80 $ 1,160.80 12 Design Services, AAE 218760 $ 1,146.80 $ 1,146.80 13 Design Services, AAE 219886 $ 1,011.30 $ 1,01,1.30 14 Design Services, AAE 220391 $ 1,011.30 $ 1,011.30 15 Design Services, AAE 221041 2,880.00 $ 2,880.00 16 Design Services, AAE 221276 $ 5,440.00 $ 5,440.00 17 Design Services, AAE 221791 $ 1,680.00 $ 1,680.00 18 Design Services, AAE 221791 $ 2,800.00 $ 2,800.00 19 Design Services, AAE 222790 $ 11,112.00 $11,112.00 20 Design Services, AAE 222829 $ 4,640.00 $ 4,640.00 21 Design Services, AAE 223315 4,000.00 $ 4,000.00 22 Design Services, AAE 223315 $ 12,160.00 $ 12,160.00 23 Design Services, AAE 223449 $ 4,920.00 $ 4,920.00 24 Design Services, AAE 224027 $ 1,600.00 $ 1,600.00 25 Design Services, AAE 224203 3,520.00 $ 3,520.©0 26 Ian Check -LA Public Work 227188 $ 1,500.42 $ 1,500.42 27 Ian Check -LA Public Work 227581 $ 1,128.00 $ 1,128.00 28 Ilan Check -LA Public Work 228531 $ 978.38 $ 978.38 29 Ilan Check -LA Public Work 231343 807.7 $ 807.37 3o Ilan Check -LA Public Work 231343 $ 2,283.03 $ 2,2 33,03 31 Ian Check -LA Public Work 218263 10,000.00 $ 10,000.00 32 Permit, SoCal Edison 219579 $ 12,000.00 $ 12,000.00 33 Design Services, AAE 220119 $ 3,600.00 $ 3,600.00 34 Design Services, AAE 220391 $ 2,400.00 $ 2,400 000 35 Design Services, AAE 220897 $ 1,011.30 $ 1,011.30 36 Design Services, AAE 221385 $ 875.80 $ 875.80 37 Design Services, AAE 221+948 875.80 $ 875.80 38 Design Services, AAE 222088 $ 875.80 $ 875.8011 Rev: 06.26.19 5 FA Prop C Attachment C-1 Quarterly Report 39 Design Services, AAE 222621 $ 1,011.0 $ 1,01"1.30 4o Design Services, AAE 222790 $ 1,086.40 $ 1,086.40 41 Design Services, AAE 223449 2,135.00 $ 2,135.00 42 Design Services, AAE 223735 $ 1,461.00 $ 1,461.00 43 Design Services, AAE 224027 1,490.5 $ 1,490.25 44 Design Services, AAE 224435 $ 3,308.75 $ 3,308.75 45 Design Services, AAE 224841 $ 3,379.00 $ 3,379.00 46 Design Services, AAE 225528 $ 1,230.50 $ 1,230 050 47 Design Services, AAE 226248 1,099.75 $ 1,099.75 48 Design Services, AAE 230227 $ 1,252.00 $ 1,252.00 49 Design Services, AAE 234021 584.40 $ 584.40 5o Ca Newpaper Partners 236319 $ 2,188.40 $ 2,188.40 51 nspection, LA Public WorkI 237984 $ 7,397.00 $ 7,397.00 Total ' $ 169,462.25 $ 99,982.60 $ 69,479.65 Rev: 06.26.19 6 FA Prop C Attachment C-1 Quarterly Report Notes: 1. Local match spent in each quarter, must be in the appropriate proportion to LACMTA grant. 2. All receipts, invoices, and time sheets, attached and included with this Expense Report must be listed and shown under the Invoice Number column of the Itemized Listing (above). Invoice Payment Information: LACMTA will make all disbursements electronically unless an exception is requested in writing. ACH Payments require that you complete an ACH Request Form and fax it to Accounts Payable at 213-922-610-/ ACH Request Forms can be found at www.metro.net/califorprojects. Written exception requests for Check Payments should be completed and faxed to Accounts Payable at 213-922-6107. I certify that I am the responsible Project Manager or fiscal officer and representative of The City of Baldwin Park and that to the best of my knowledge and belief the information stated in this report is true and correct. Signature Sam Gutierrez Name 8/21 /2023 Date Director of Public Works Title Rev: 06.26.19 7 FA Prop C Attachment C-1 Quarterly Report State of California - Natural Resources Agency DEPARTMENT OF PARKS AND RECREATION GRANT PAYMENT REQUEST FORM See Instructions on DPR 212A for this series of forms. 1. PROJECT NUMBER 2. CONTRACT NUMBER OGALS USE ONLY OGALS USE ONLY OGALS USE ONLY PO# INV# PO Initials SG-19-070 C5054012 3. GRANTEE City of Baldwin Park 4. PROJECT NAME Zocalo 5. TYPE OF PAYMENT [:]ADVANCE 0 REIMBURSEMENT ❑ FINAL 6. PAYMENT INFORMATION: (Round all figures to the nearest dollar) a. Grant Project Amount $ 6,000,000 b. Funds Requested to Date $ c. Available (a. minus b.) $ 6,000,000 d. AMOUNT OF THIS REQUEST $ 1625,735 e. Remaining After This Payment (c. minus d) $ 4,374,265 7. SEND ';PAYMENT TO: AGENCY NAME City of Baldwin Park STREET ADDRESS 14403 E Pacific Ave CITY/STATE/ZIP Baldwin Park, CA 91706 ATTENTION 8. CERTIFICATION: I certify that I have full authority to execute this payment request on behalf of the Grantee. I declare under penalty of perjury, under the laws of the State of California, that this report and any accompanying documents for the above -mentioned Grant are true and correct to the best of my knowledge. NAME OF PERSON AUTHORIZED IN RESOLUTION TITLE Enrique C. Zaldivar CEO/City Manager SIGNATURE OF PERSON AUTHORIZED IN RESOLUTION DATE 08/17/2023 FOR CALIFORNIA DEPARTMENT OF PARKS AND RECREATION USE ONLY PAYMENT APPROVAL SIGNATURE DATE DPR 212 (Rev. 10/2022)(10/4/2022) State of California - Natural Resources Agency DEPARTMENT OF PARKS AND RECREATION GRANT EXPENDITURE FORM Project Name: Zocalo Project Number: SGA9-070 Warrant / Check # (1) Date (2) Recipient (3) Scope Item Description (4) Pre -Acquisition/ Construction Amount (5) Acquisition and/or Construction or Y Program Amount; (6) 235687 03/15/2022 LA CANADA DESIGN GROUP INC DESIGN SERVICES $3,712.80 236097 04/18/2022 LA CANADA DESIGN GROUP INC DESIGN SERVICES $94,780.29 236402 05/09/2022 LA CANADA DESIGN GROUP INC DESIGN SERVICES $109,862.31 236774 06/13/2022 LA CANADA DESIGN GROUP INC DESIGN SERVICES $28,124.60 236792 06/13/2022 RKA CONSULTING GROUP PLAN CHECK $5,320.00 236878 06/20/2022 GEOTECHNOLOGIES INC GEOTECHNICAL INVESTIGATION $2,500.00 237837 06/30/2022 ULTRASYSTEMS ENVIRONMENTAL, INC CEQA DOCUMENTATION SERVICES $26,823.50 238187 06/30/2022 DAVID EVANS AND ASSOCIATES INC. PLAN CHECK $1,040.00 238330 09/27/2022 CALIFORNIA NEWSPAPERS PARTNERSHIP 9/21/2022: NOTICE FOR BIDS NOTICE $1,234.09 238330 09/27/2022 CALIFORNIA NEWSPAPERS PARTNERSHIP 9/28/2022: NOTICE FOR BIDS NOTICE $1,234.09 239252 12/05/2022 ULTRASYSTEMS ENVIRONMENTAL, INC CEQA DOCUMENTATION SERVICES $16,234.70 239359 12/19/2022 DAVID EVANS AND ASSOCIATES INC. PLAN CHECK $219.00 239359 12/19/2022 DAVID EVANS AND ASSOCIATES INC. PLAN CHECK $868.50 239331 12/20/2022 RKA CONSULTING GROUP PLAN CHECK $455.00 239648 01/18/2023 LA CANADA DESIGN GROUP INC DESIGN SERVICES $936.56 239648 01/18/2023 LA CANADA DESIGN GROUP INC DESIGN SERVICES $30,129.50 239648 01/18/2023 LA CANADA DESIGN GROUP INC DESIGN SERVICES $8,318.00 239670 01/23/2023 RKA CONSULTING GROUP PLAN CHECK $3,290.00 240328 03/07/2023 LA CANADA DESIGN GROUP INC DESIGN SERVICES $9,320.00 240328 03/07/2023 LA CANADA DESIGN GROUP INC DESIGN SERVICES $3,271.00 239830 01/30/2023 CAL LAND ENGINEERING & ASSOCIATES LAND SURVEYING SERVICES $7,500.00 239762 01/30/2023 PCN3, INC. CONSTRUCTION CONTRACT $238,450.00 240248 03/06/2023 RKA CONSULTING GROUP PLAN CHECK SERVICES $70.00 240328 03/07/2023 LA CANADA DESIGN GROUP INC DESIGN SERVICES $574.00 240242 03/07/2023 PCN3, INC. CONSTRUCTION CONTRACT $287,137.50 240328 03/08/2023 LA CANADA DESIGN GROUP INC DESIGN SERVICES $2,065.00 240328 03/08/2023 LA CANADA DESIGN GROUP INC CONSTRUCTION ADMINISTRATION $5,516.00 240347 03/14/2023 PCN3, INC. CONSTRUCTION CONTRACT $211,707.50 240690 04/03/2023 LA CANADA DESIGN GROUP INC CONSTRUCTION ADMINISTRATION $11,032.00 240690 04/03/2023 LA CANADA DESIGN GROUP INC CONSTRUCTION ADMINISTRATION $11,032.00 240690 04/03/2023 LA CANADA DESIGN GROUP INC CONSTRUCTION ADMINISTRATION $15,444.80 240905 04/17/2023 LA CANADA DESIGN GROUP INC CONSTRUCTION ADMINISTRATION $12,135.20 240881 04/17/2023 CAL LAND ENGINEERING & ASSOCIATES LAND SURVEYING SERVICES $3,500.00 241043 05/02/2023 PCN3, INC. CONSTRUCTION CONTRACT $131,318.59 241170 05/10/2023 ULTRASYSTEMS ENVIRONMENTAL, INC CEQA DOCUMENTATION SERVICES $2,311.80 241222 05/16/2023 LA CANADA DESIGN GROUP INC CONSTRUCTION ADMINISTRATION $12,135.20 241733 06/19/2023 LA CANADA DESIGN GROUP INC CONSTRUCTION ADMINISTRATION $16,076.70 241841 06/26/2023 PCN3, INC. CONSTRUCTION CONTRACT $280,297.50 241841 06/26/2023 PCN3, INC. CONSTRUCTION CONTRACT $14,752.50 241921 06/30/2023 RKA CONSULTING GROUP PLAN CHECK SERVICES $350.00 242131 06/30/2023 LA CANADA DESIGN GROUP INC CONSTRUCTION ADMINISTRATION $12,135.20 242144 06/30/2023 RKA CONSULTING GROUP PLAN CHECK SERVICES $2,520.00 Subtotal (5) $347,673.94 Subtotal (6) $1,278,061.49 Grand Total (5) + (6) $1,625,735.43 4, (7) For Match or Reimbursement Rates, choose appropriate choice from dropdown. F Enter exact percentage of Match/Reimbursement Rate $0.00 Amount of Request $1,625,735.43 List only ELIGIBLE COSTS charged to the GRANT. Column (1) Electronic Davment numbers/electronic funds transfer numbers in the "Warrant/Check Number" column are acceptable. Include an "EP" next to the electronic Davment numbers/electronic funds transfer numbers. If IN-HOUSE EMPLOYEE SERVICES or GRANTEE'S own equipment was used, a work order or other tracking number can be used instead of a check/warrant number. Column (2) Date payment was made to recipient. If IN-HOUSE EMPLOYEE SERVICES were used, provide the date range with a summary of actual hours worked, and one sample timesheet. Column (3) Name of Contractor, IN-HOUSE EMPLOYEE SERVICES, or other entity providing services and/or materials. Column (4) SCOPE item related to the expenditure and a brief description, such as "playground design," "community center permits," "walkway materials," "sports field construction." Column (5) PRE -CONSTRUCTION costs eligible for up to 25% of the GRANT. For development projects only. Column (6) DEVELOPMENT, ACQUISITION, or PROGRAM costs eligible for up to 100% of GRANT. Column (7) If match is required, use drop down to choose Reimbursement Rate or Match Rate and enter the percentage applicable for your project in the field Ito the right. If match is not required, leave both percentage field and drop -down blank. DPR 212E (Rev. 1/2023)(1/19/2023) ITEM NO. 9 TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works s ERPREPARED BY: Romany Basilyous David Lopez nJ�r J DATE: November 15, 2023 SUBJECT: Approval of Change Orders for La Canada Design Group (LCDG) for Additional Design Services Related to the City Hall 3rd Floor and City Council Chambers Improvements Project, CIP 22-038 SUMMARY This item seeks City Council consideration for the approval of contract change orders in the amount of $62,330.00 for La Canada Design Group Inc. (LCDG) related to CIP22-038 — City Hall's 3rd Floor and City Council Chambers Improvements Project. The change orders include additional architectural and engineering design services for a new HVAC system to the City Council Chambers' building, topography survey, precise grading plan, and a design of conceptual and visualizations for both the city hall third floor and the City Council Chamber. RECOMMENDATION It is Staff's recommendation that the City Council: 1. Authorize the additional work and payment for LCDG in the amount of $62,330.00 for additional architectural and engineering design services; and, 2. Authorize the Director of Public Works to execute change orders with LCDG for design services of the 3rd Floor and City Council Chambers Improvements Project CIP 22-038; and, 3. Authorize the Director of Finance to make the necessary budget adjustments and transfers. FISCAL IMPACT There is no fiscal impact on the General Fund. This project is listed in the current Fiscal Year 2023/2024 Capital Improvement Program (CIP 22-038) and is currently funded through American Rescue Plan Act (ARPA). The additional funding to cover the change orders for the project will come from the approved budget and no new appropriation is required, as follows: Fund Description Amount No. 275 ARPA — Acct No. 275-50-765-58100-55018 $62,330.00 Total Amount $62,330.00 BACKGROUND At the City Council Study Session held on July 21, 2021, Staff presented an initial list of proposed projects and programs for ARPA (American Rescue Plan Act allocation) funding based on an analysis of City's priorities and the needs of the community at large. The priority list identified several "shovel ready" projects and programs that met ARPA requirements in terms of directly tackling the matter of lost revenue. Page 1 / 3 On August 18, 2021, the City Council approved a preliminary list of proposed projects for the use of ARPA funds. The proposed list includes various priority projects for improvements to City infrastructure, including the third level of the City Hall building and the City Council Chambers. On September 1, 2021, as part of the approval of the FY21-22 Capital Improvement Project the City Council added a series of priority projects from the preliminary list collectively under one project for City Hall Improvements that included the City Council Chambers. The collective project included major construction work including structural and non-structural modifications to the buildings, interior design and decor upgrades, redesign of the entry way of the front lobby, new conference rooms, new office furniture, repainting, new flooring, and improvements to restrooms. Improvements specific to the City Council Chambers include technology upgrades to overhaul the obsolete audio and video sound system with a state-of-the-art solution, lighting upgrades, repainting, new flooring, installation of advance security systems, upgrades to the dais and public seating area, ADA improvements, improvements to restrooms, modifications to the conference room and installation of kiosk for public information and overflow. On October 26, 2021, City Staff solicited proposals for professional architecture and engineering consultant firm for programming, planning and technical design services for City Hall's third floor and City Council Chambers improvements project. A mandatory job walk was held on November 4, 2021, and the fourteen (14) firms were in attendance were allowed to participate in the Request for Proposal (RFP) process. On January 19, 2022, the City Council approved a Professional Services Agreement (PSA) with La Canada Design Group Inc. (LCDG) for architectural and engineering design services for City Project No. CIP 22-038 in the amount of $482,864. The services included analyzing the existing structures for the design and implementation of improvements, including but not limited to, a complete overhaul of the City Council Chambers audio and visual system (AV), mechanical, electrical, and plumbing (MEP) enhancements, feasibility of structural expansion into existing patios, and finish material selections for the purpose of developing Construction Documents including Plans, Specifications and Estimate (PS&E). DISCUSSION During the design development phase of the project plans, it was discovered that the existing HVAC system required replacement to operate effectively and efficiently. The redesign of the HVAC system is not covered under LCDG's current scope of work, as a result, a contract change order was required. The design of a new HVAC system required significant design resources that included major changes to the Mechanical, Electrical, and Plumbing plans. Additionally, Staff requested that the design of the City Council Chambers included addressing the removal and replacement of the existing cobble stamped flooring surrounding the building along the first level with new flat ADA-compliant concrete walkways. This required additional topography survey and precise grading plan modifications so that proposed walkways matched elevations and grading tolerances for the eventual tie-in to the future work proposed along the City's main quad area. Lastly, City Staff requested the development of conceptual and visualization models that included animated 3D rendered flythroughs for both the City Hall Third Floor and City Council Chambers. The animated renderings will help visualize the proposed improvements for the 3rd floor and City Council Chambers and will give viewers a better understanding of the upcoming changes. Once approved the final design plans will be ready for City Council approval consideration and solicitation of construction bids under a separate staff report. Page 2 / 3 ALTERNATIVES The City Council may choose: 1. Not to approve the change orders, however, this action is not recommended as the design is complete and will cause delay to the bid and award process and may result in increased costs. 2. Provide Staff with alternate direction. CEQA REVIEW The subject project is exempt from the California Environmental Quality Act (CEQA) pursuant to a Class 1 (Section 15201, existing facilities) Subsection (C) exemption, which includes the subject project. The key consideration for a Class 1 exemption is whether the project involves negligible or no expansion of an existing use. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Added Service Request (ASR) 1 — Additional Topography Survey and Grading and Drainage Plan 2. Added Service Request (ASR) 2 — Additional Scope for HVAC Design including additional MEP 3. Added Service Request (ASR) 3 — Conceptual and Visualization of City Council Chambers 4. Added Service Request (ASR) 4 — Conceptual and Visualization of the Third Floor Page 3 / 3 ARCHITECTURE PLANNING INTERIORS LCOG August 15, 2022 Sam Gutierrez Director of Public Works City of Baldwin Park I Public Works 14403 E. Pacific Avenue, CA 91706 Project: City of Baldwin Park — City Hall 3rd Floor & Council Chamber Renovations Project No: 0665 Subject: Additional Service Request #1; Additional Topography Survey and Grading and Drainage Plan Dear Sam, The following Additional Service proposal is to provide an additional service for the Baldwin Park City Hall 3rd floor and Council Chamber Renovation, to provide a topography survey and precise grading plan for areas not originally included in request for proposals (RFP) addendum 2, exhibit B issued on 11 /16/2021. The City of Baldwin Park requires architecture/engineering services for Programming, Planning and Design, Interior/exterior Design and Related Services for the City Hall Third Floor, and Council Chambers Improvements Project per the RFP dated October 26, 2021, Addendum No. 1 & 2. This additional service request expands the exterior scope beyond the ADA access location marked in addendum No. 2 exhibit B and it includes all the existing and new entrances of the council chamber, staircases 1 & 2, and elevators 1 & 2. The City also specifically proposes to remove the stair in front of the council chamber and change it to a slope walkway or ramp to give immediate access from the elevator to City's staff entrance to the council chamber (entrance to conference room and existing entrance to Dais). Scope of Work includes: Basic Services — ASR1: Additional Topographic Survey Additional Grading and Drainage Plan Coordinate all revisions related to scope described herein with the overall construction administration of the project RR n Team° • Architecture; LCDG • Civil; Southland Civil Engineering & Survey, LLP LA CANADA DESIGN GROUP, INC / 630 NORTH ROSEMEAD BLVD SUITE 400, PASADENA CA 91107 / 626-351-4301 / WWW.LCDG.COM LCDG Page 2 of 2 Schedule To begin immediately upon approval of this ASR. Understandings and Assure -bons 1. All Understandings and Assumption from original Agreement apply. See separate consultant proposals for understandings and assumptions related to their work [attached]. Cost of Services LCDG will provide the above scope of services for a stipulated sum amount of $9,755.00 to be invoiced on a percent complete basis. See the enclosed Exhibits A for a breakdown of cost by discipline, A-1 for a breakdown of LCDG costs by labor / task category. Consultant proposal is also enclosed for your review. Terms and Conditions: Terms & Conditions are in conformance with the Consultant Services Agreement between the City of Baldwin Park and LCDG dated 1/19/2022. Please contact me if you have any questions or need clarifications / adjustments to our proposal. With the receipt of the notice to proceed, we are prepared to begin work immediately. Sincerely, VKvin-Oaa'B�rien, President C23472 Encl: - Exhibit A; A-E Fee Summary - Exhibit A-1; Architectural Fee Summary - Consultant Proposal W..0aldmlin Parks O665, 3rd t 1 & C,C„1Con, rachAddServiASRI Civil Engineer Additional S rviceisBFI City fat/ ASi;' t.. Civil Engineer Addr`tie,nal Services.dncx LA CANADA DESIGN GROUP, INC / 630 NORTH ROSEMEAD BLVD SUITE 400, PASADENA CA 91107 / 626-351-4301 / WWW.LCDG.COM EXHIBIT A 8/15/2022 City of Baldwin Park Third Floor and Council Chamber Renovation A-E FEE SUMMARY - ADDITIONAL SERVICE REQUEST #1 Additional Topography Survey & Grading and Drainage Plan ASR-1 LABOR: Architectural Civil Total Phase LCDG Southland Construction Documents $1,230.00 $6,000.00 $7,230.00 Plan Check / Permitting $0.00 $0.00 $0.00 Bidding $0.00 $0.00 $0.00 Construction Administration $525.00 $2,000.00 $2,525.00 Closeout / Record Drawings $0.00 $0.00 Totals $1,755.00 $8,000.00 $9,755.00 W:\Baldwin Park\0665 3rd Fl & CC\Contract\AddServ\ASR1 - Civil Engineer Additional Services\Exhibit A -Baldwin Pk City Hall ASR1.xlsx 1 EXHIBIT A-1 8/15/2022 City of Baldwin Park Third Floor and Council Chamber Renovation (ARCHITECTURAL) FEE SUMMARY - ASR-1 Additional Topography Survey and Grading and Drainage Plan SERVICES LABOR ASR-1 Basic Phase Labor Category: Principal Senior PM Architect 3 Architect 2 Job Captain 1 Designer 3 Design Refinements / Construction Documents Coordination - Client, Consultants Meetings (1 mtgs assumed); prep 1.0 1.0 1.0 1.0 2.0 2.0 Incorporate Civil Engineer revisions 0.0 QA/QC review 1.0' 1.0 2.0 Prep / Submit completed CDs 0.0 Total hours Labor rate 2.0' $245' 1.0 $210 1.0 $180 2.0 $175 1 . $150 0.0 ._ $140 6.0 Labor cost $490.00' $210.00 $180.00 $350.00 $0.00 $0.00 $1,230.00 Plan Check Coordination with client, consultant 0.0 Plan Check submittal to AHJ 0.0 Corrections 0.0 ___ QA/QC review 0.0 Back check resubmittal 0.0 Total hours 0.0' 0.0 0.0 0.0 0.6 0.0 0.0 Labor rate $245 $210 $180 $175 $150 $140 Labor cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Bidding' Bidders job walk 0.0 Response to bidder queries [RFI] Coordination with client, consultant 0.0 0.0 Total hours 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Labor rate $245 $210 $180 $175 $150 $140 Labor cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Construction Administration Additional coord. required for additional services 1.0 1.0 Requests for Information Submittals 1.0 1.0 1.0 1.0 Add'I Punch List items, and verification 0.0 Total hours Labor rate Labor cost 0.0 $245 $0.00 0.0 $210 $0.00 0.0 $180 $0.00 3.0 $175 $525.00 0.0 $150 $0.00 0.0 $140 $0.00 3.0 $525.00 Closeout I Record Drawings Additional coord. Incorporate changes in drawings Prep, submit to client _ 0.0 0.0 0.0 Total hours Labor rate Labor cost 0.0' $245' I $0.00 0.0 $210 $0.00 0.0 $180 $0.00 0.0 $175 $0.00 0.0 $150 $0.00 0.0 $140 $0.00 0.0 $0.00 Total Labor Cost ASR-1 $1,755.00 W:\Baldwin Park\0665 3rd FI & CC\Contract\AddServ\ASR1 - Civil Engineer Additional Services\Exhibit A -Baldwin Pk City Hall ASR1.xlsx Page 2 of 2 *W-51 SOUTHLAND CIVIL ENGINEERING & SURVEY, LLP ENGINEERING DONE RIGHT ... FROM THE START Page 1 of 2 Addendum No. 1 to Agreement Between La Canada Design Group (Client) and Southland Civil Engineering & Survey, LLP (Consultant) Baldwin Park City Hall 14403 Pacific Ave, Baldwin Park, CA 91706 (APN 8554-001-917) SCE&S Proj. No. 7580-22010 The above -referenced Agreement dated January 17, 2022 is hereby amended this date, August 12, 2022 as follows: CONSULTANT agrees to provide the following additional services: SURVEY & ENGINEERING SERVICES Additional Topographic Survey— Perform additional topographic survey for areas not originally included in Exhibit B of the RFP. This task includes areas as shown in exhibit provided by LCDG under file 0665_BP City Hall_Marked site survey.pdf received 7/25/2022. Additional accessible paths of travel have been identified by the City not originally specified in Exhibit B of the RFP. Specific direction from the City proposes to remove the stair and change it to a slope walkway or ramp to give immediate access from the elevator to City's staff entrance to the council chamber (entrance to conference room and existing entrance to Dais). Process field data and prepare a map of the topographic survey. This task excludes survey of underground utilities and dipping of manholes. This task excludes a boundary survey. Survey control will be on State Plane Coordinates (NAD 83) and North American Vertical Datum 88 (NAVD 88). 2. Additional Precise Grading and Drainage Plan — Provide an additional ten (10) hours to prepare a precise grading and drainage plan for the ADA paths of travel not included in the original RFP. Plan shall be submitted by others. Plan check fees to be provided by others. Plan check meetings, if required, are excluded but can be provided if budget allows, or under separate addendum. This scope excludes work in the public right-of- way, demolition, striping, erosion control, retaining walls, LID, and significant changes to existing drainage patterns. 3. Construction Administration— Provide a maximum often (10) hours of construction support to address RFI's and other issues that arise during construction. M:\PROJECTS\7580-22010\PROPOSAL\ADN\2022-08-12 RevAdn1.docx 8/12/2022 10:57 AM 87 N. Raymond Ave, Suite 300, Pasadena, California 91103 / o: 626.486.2555 Email: info@SouthlandCivil.com • www.SouthlandCivil.com *W-�� Baldwin Park City Hall 14403 Pacific Ave FEES: CLIENT agrees to compensate Consultant for services performed as follows: SURVEY & ENGINEERING SERVICES August 12, 2022 Page 2 of 2 1. Additional Topographic Survey $4,000 2. Additional Precise Grading and Drainage Plan 2,000 3. Construction Administration 2,000 Total Fixed Fee: $8,000 Approved by: Approved by: Southland Civil Engineering & Survey, LLP Kevin O'Brien, AIA LEED AP Larry L. Mar, P.E., PLS, Partner date M:\PROJECTS\7580-22010\PROPOSAL\ADN\2022-08-12 RevAdn1.docx 8/12/2022 10:57 AM Date 87 N. Raymond Ave, Suite 300, Pasadena, California 91103 / o: 626.486.2555 Email: info@SouthlandCivil.com • www.SouthlandCivil.com ARCHITECTURE PLANNING INTERIORS LCOG ,G September 6, 2022 Sam Gutierrez Director of Public Works City of Baldwin Park I Public Works 14403 E. Pacific Avenue, CA 91706 Project: City of Baldwin Park — City Hall 3rd Floor & Council Chamber Renovations Project No: 0665 Subject: Additional Service Request #2; Additional Scope Dear Sam, The following Additional Service proposal is to provide additional services for the Baldwin Park City Hall 3rd floor and Council Chamber Renovation, for the additional scope requested by the City. As described in my email dated 8/15/22, the project cost estimate differs significantly from the City's stated budget outlined in the original RFP. While some of this discrepancy is related to economic events outside anyone's control, some is caused by added scope and options explored during the programming and design phases [at the request of the City]. Added scope includes the additional HVAC at the Council Chamber, as well as the new terrace exit corridor for the 3rd Floor. In addition, some of the discrepancy is related to the differential between the city's budget and the actual cost of scope. When we were awarded the project, we were further asked to reduce our fee by 30%; which the design team accommodated. One of the main stated `Understandings & Assumptions' of this final proposal was that the fee was based on the City budget of $2.08M. In our meeting of 8/24, 1 reviewed LCDG's cost overruns for each phase. Although we had mentioned our budget concerns prior, we recognize that we should have been more proactive in alerting you to the fact that we were being asked to design beyond the stated scope and budget at that time. In recognition of this, we've discounted our requested cost overrun fee by 25%. esio Team; • Architecture; LCDG Architects • MEP; Budlong Engineers Schedule Unchanged LA CANADA DESIGN GROUP, INC / 630 NORTH ROSEMEAD BLVD SUITE 400, PASADENA CA 91107 / 626-351-4301 / WWW.LCDG.COM Pago2nr2 All Understandings and Assumption from original Agreement apply. See separate consultant proposal for understandings and assumptions related to their work [attached]. Cost of Services LCDG will provide the above scope of services for a stipulated sum amount of $45,510.00 to be invoiced on a percent complete basis. At the City's request, previously approved services related to Construction Administration and Closeout will be deducted from the Agreement, and will be negotiated and approved atalater appropriate time. The balance nfthese fees will shift tothe Programming Design and Construction Document Phases. (Deduct CA / Closeout Fees) ($55,790.00) Total Additional Contract Amount $45,510.00 See the enclosed Exhibits A for a breakdown of cost by discipline. Consultant proposal is also enclosed for your review. Terms and Conditions: Terms & Conditions are inconformance with the Consultant Services Agreement between the City ofBaldwin Park and LCDG dated 1/10/2022. Please contact me ifyou have any questions nrneed clarifications / adjustments toour proposal. With receipt ofthe notice toproceed, wmare prepared tobegin work immediately. Sincerely, Kevin {}'Bhen.President C23472 Enu: -ExhibitA(A,EFeeSummary - Consultant Proposal xpL.APafM0665 3fd F1 & oo�C,onoauuA(IummmmoR2 xuaea acom-buuoauop City *a»*nRo�Auue/ scope_2022-0906.docx 9/6/2022 1 2 City of Baldwin Park City Hall: Council Chambers & 3rd Floor Renovations A-E FEE SUMMARY - ADDITIONAL SERVICE REQUEST #2 SCOPE REVISIONS ASR-2 LABOR: Architectural MEP/LV/IT Total Phase LCDG Budlon a Programming / SD / DID $72,000.00 $72,000.00 (past phase overages at 75%) b Construction Documents $18,000.00 $18,000.00 (projected phase overage) c Council Chamber HVAC incl $11,300.00 $11,300.00 Totals $90,000.00 $11,300.001 $101,300.00 CURRENT APPROVED FEES [all disciplines]: a Construction Administration Basic Services $38,245.00 $38,245 Supplemental Services $14,240.00 $14,240 b Closeout Basic Services $3,305.00 $3,305 Supplemental Services $0.00 $0 Totals $55,790.001 $55,790 3 Proposed ASR-2 Fees $101,300.00 CA / Closeout Fee Removal-$55,790.00 Total additional adjusted contract amount $45,510.00 4 Contract Summary Approved Original Contract Amount $482,864.00 (PO #02402) ASR#2 Fee Increase $45,510.00 Total Revised Contract Amount $528,374.00 \\PLATO\OddProjects\Baldwin Park\0665 3rd FI & CC\Contract\AddServ\ASR2 Added Scope-budget\Exhibit A-ASR2-Hourly Fee Brkdown v1.xlsx 1 September 2.2O22 Bud|ongNumber P21-31S.C1 KEVNO'B0BNAIALEEDAP, Principal LCDG 630NRosemead Blvd, Ste. 400 Pasadena CA81107 Reference: City of Baldwin Park — City Hall — Third Floor and Council Chambers Improvement Project — Council Chamber HVAC Design related Additional Mechanical, Electrical, Plumbing and Low Voltage Engineering Design Services Fee Proposal Budlong is pleased to submit this fee proposal to provide additional MEP & Low Voltage engineering design services for the referenced project. ADDITIONAL SCOPE OF SERVICES: 1. Under the current Architectural Program, the Council Chamber is being renovated from the inside and the current HVAC system of the Council Chamber is not code compliant as well as Client has informed us that the current HVAC system cannot satisfy their desired temperatures. In light of the ubova, we recommend that the existing HVAC system of the Council Chamber needs to be replaced. 2. The council chamber vestibule is not air-conditioned. A/E to add another HVAC system or this area. 1. Anew A/Vroom was tobebuilt. 2. The existing Council Chambers HVAC unit fresh air intake do not have adequate separation distance from the cooling tower and the HVAC unit itself io not meeting the current code requirements and has to be replaced. It is worth mentioning that a room next Council Chamber room, which is the Council Conference, served by a separate HVAC unit do not have the fresh air intake not meeting the separation requirement. This unit however was not replaced because that room ianot being renovated. 3. Per the items #1 and 2 above following MEPLV design tasks needs to be performed: a. Mechanical : * Replace Council Chambers HVAC unit, including piping and controls. ° Install new HVAC split system tothe /VVroom. b. Electrical * Rewire tosupport the new Council Chambers HVAC replacement * Rewire tosupport the new AJVroom HVAC. ° Dunew lighting plan for the new A/Vroom. u. Plumbing ° Revise the condensate for the replaced HVAC unit. * Add new condensate line for the new HVAC split system. d. Low Voltage * Provide provision to shut down the unit in the event of fire as the unit air flow is more than 2000CFK4. e. Fine Protection * No additional work. Due to cost reasons, the client do not want to sprinkler the whole building. 4. Add new HVAC system for the Council Chamber Vestibule. CLARIFICATIONS AND EXCLUSIONS: 1Any other existing MEP source equipment's and existing MEP distribution systems and all other utility services upgrades have been excluded, other than listed above. 2. Air and power measurements ofthe existing MEP systems ioexcluded. 3. Creating as -built conditions nfthe existing MEP systems isexcluded. 315Arden Ave I Ste 23 635 W 5th St I 26thFloor 1000 Paseo Camarillo Ste140 9 We will provide the above -described Additional MEP & Low Voltage Design Engineering services for a fixed fee of $11,300. Please review this fee proposal and let us know if you have any questions. Thank you for this opportunity. Sincerely, Qud|ong Suni|Patel, PE, CEO |President mz Felix Gomez, Director ofDesign Jerry Ponce, Project Manager Accepted by: LCDG Signed by: Date: City of Baldwin Park - City Hall Third Floor, and Council Chambers Improvements Project- p21'316Z1 Council Chamber New HVAC System Additional Mechanical Engineering Design Services Fee ProposalPage 2uf4 9 1. Extra Services: If Budlong is asked to perform services which are outside the Scope of Work, or if you change the Scope of Work, including changes in size, quality, complexity, and schedule, then any work performed by Budlong as a result of such request or change will be billed to you either upon a mutually agreeable increase in the basic fee, or upon a time and materials basis. Budlong current hourly billing rates are as follows: CLASSIFICATIONS HOURLY RATE Principal $210 Project Manager/Sr. Engineer/Sr. Designer $195 Designer $180 BIM / Revit $135 CAD $120 Administrative $90 Commissioning (Cx) $180 The Rates are subject to general revision by 01/01/2022. Unless noted otherwise, extra services include but are not limited to the following: tenant improvement work; anchorage of other non -MEP equipment; exterior elements such as fountains, signs, light poles, flagpoles, site walls, and retaining walls; non -bearing exterior cladding; non - bearing interior partitions; design -build stairs; pre-engineered joists and trusses; creating book specifications; value engineering services after completion of the permit submittal package; preparing documents for alternate bids; preparing documents for multiple building permit packages; responding to owner retained peer review comments; attending additional meetings beyond the scope of the MEP system; designing and detailing repairs for defective construction; and preparing record drawings during or after construction. 2. Limitation of Liability: Budlong liability to Client in the event of Budlong's negligence, errors, omissions, strict liability, or breach of contract, with respect to the project or this agreement, shall not exceed the amount of insurance available under the Budlong's errors and omissions policy or policies which cover such events. Client agrees that it will not bring a lawsuit or claim against individual employees, officers, or directors of Budlong and that Client's sole remedies under this contract shall be against Budlong. 3. Use of Budlong Documents: The drawings, specifications, calculations, and other documents, including those in electronic form, produced by Budlong under this agreement are for use solely with respect to the Project. Budlong shall be deemed the owner of these documents and shall retain all common law, statutory and other reserved rights, including copyright. Upon the execution of this agreement, Budlong grants to the Client a nonexclusive license to reproduce such Budlong documents for the purpose of constructing, maintaining or using the Project. Any termination of this agreement prior to completion of the Project, or any failure of Client to pay Budlong for their services, shall terminate this license. Client shall not use the Budlong documents for any future additions or alterations to the Project without written permission of Budlong Any unauthorized use of Budlong documents shall be at Client's sole risk and without liability to Budlong. 4. Suspension; Termination: i. Suspension. If the project is suspended by Client (or the owner of the Project) for more than 30 days, Client shall compensate Budlong for all services performed by Budlong prior to such suspension. When the project is resumed, Budlong shall be compensated for expenses incurred in the interruption and resumption of Budlong, Inc.'s services. Budlong, City of Baldwin Park - City Hall Third Floor, and Council Chambers Improvements Project- P21-3%C1 Council Chamber New HVAC System Additional Mechanical Engineering Design Services Fee Proposal Page 3 of 4 September 2, 2022 9 |no.\; fees for the remaining services shall be equitably adjusted. If the suspension continues for more than 90 days, Bud|ong may terminate this agreement by not less than 7days' notice. ii Bud|ong. |no.'o Right to Suspend Work upon Non -Payment. If any Bud|ong invoice is not paid within 60 days. Bud|ong shall have the right tosuspend work on the project until payment on such invoice is received, and Budlong shall have no liability for any damage, cost, fine orpenalty due tndelay inthe Project caused bysuch suspension. iii. Termination for Convenience. Client may, upon no |eoo than 7 days' written notioe, terminate this agreement for the convenience of the Client without cause. iv. Terminate for Cause. Either party may terminate this agreement on not less than 7 days' written notice if the other party fails to perform its obligations under this agreement. V. Payment upon Termination. In the event of a Termination for Convenience or other termination not the fault of Budlong, Inc., Client shall pay Budlong for all services performed prior to terminaUon, plus expenses incurred in damobi|izing, plus a termination fee equal to Budlong, Inc.'s anticipated but unrealized profit as of the date of termination. If you agree to the above, p|aaoa send a signed copy of this agreement to Bud|ong. Inc., as notice to proceed. 6' Charge for Late Payments: Invoices which are not paid within 45 days of the due date will bear a service charge of 1.5% per month, compounded, with charges accrued from the due date. @. Att»nney'eFema: In the event that legal action is naoanoury to enforce the payment terms of this agreement, the Consultant shall be anUUad to collect from the client any judgment or settlement sums due plus reasonable abonney'a feeo, court uoob; and other expenses incurred by Consultant for such collection action and, in addition, the reasonable value of the Consultant's time and expenses spent for such collection action, computed according to the Consultant's prevailing fee schedule and expense policies. City of Baldwin Park - City Hall Third Floor, and Council Chambers Improvements Project- p21-3%C1 Council Chamber New HVAC System Additional Mechanical Engineering Design Services Fee ProposalPage 4of4 ARCHITECTURE PLANNING LCDO INTERIORS LA CANADA DESIGN GROUP Sam Gutierrez City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 Project 0665B April 30, 2023 Project No: Invoice No: INVOICE 0665B 10970 City of Baldwin Park - City Hall - ASR #3 Video of the Council Chamber Purchase Order No: Contract Change Order No.: 2 Professional services through April 30, 2023 Description ASR #3 Video of the Council Chamber Total Fee Contract % Complete Amount Previous This Inv Amount To Date Billed Billed Amount 3,850.00 100.00 3,850.00 0.00 3,850.00 3,850.00 3,850.00 0.00 3,850.00 Total Fee 3,850.00 TOTAL FOR THIS INVOICE $3,850.00 Overdue invoice is subject to finance charges of 1.00% per month. Review by: Kevin O'Brien President, La Canada Design Group Remit to: La Canada Design Group 630 N. Rosemead Blvd., Suite 400 Pasadena, CA 91107 LA CANADA DESIGN GROUP, INC / 630 NORTH ROSEMEAD BLVD SUITE 400, PASADENA CA 91107 / 626-351-4301 / W W W.LCDG.COM x"" lepLD '0 FiU io SAWG AS CO VAL.LEYE CONTRACT CHANGE ORDER NO. 2 PUBLIC WORKS DEPARTMENT Engineering Division CONTRACT CHANGE ORDER PROJECT: CITY HALL 3 RD FLOOR AND CITY COUNCIL CHAMBERS IMPROVEMENTS PROJECT NO. CIP 22-038 TO: LA CANADA DESIGN GROUP (LCDG) You are hereby directed to make the following changes from the plans and specifications or to do the following described work not included in the plans and specifications for this contract. (proposal attached) Change requested by: XX —Engineer —Consultant NOTE: This Change Order is not effective until approved by the City Engineer. C.O. 2: Render Video walk-through of the City Council Chambers showing the proposed improvements from the entrance to the podium for a deliverable of a 10 to 20 second video. Deport tion p EsL' Ply" ,,Unit Price', $3,850.00 Total $3,850.00 2 Video of Council Chambers 1 TOTAL $3,850.00 Estimated Cost: $3,850 Decrease $ Increase $56,590 Percentage (%)Change: This Change Order 0.80%. All Change Orders are 11.70% By reason of this Change, the time of completion will be adjusted as follows: 1 day (26 hours). Submitted by David Lopez Date Project Manager Submitted by Romany Basilyous Date Engineering Manager Approved by Sam Gutierrez Date Director of Public Works We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment, therefore, the prices shown above. NJ Contractor Date 4/12/2023 .Title President Page 1 of 2 NOTE: If you, the Consultant, do not sign acceptance of this order, your attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified. Page 2 of 2 ARCHITECTURE PLANNING INTERIORS LCOG October 20, 2023 Sam Gutierrez Director of Public Works City of Baldwin Park I Public Works 14403 E. Pacific Avenue, CA 91706 Project: City of Baldwin Park — City Hall 3rd Floor & Council Chamber Renovations Project No: 0665 Subject: Additional Service Request #4; Video of the 3rd Floor Dear Sam, The following Additional Service proposal is to provide additional services for the Baldwin Park City Hall 3rd floor and Council Chamber Renovation, for the rendered video walk-through of the 3rd floor. The City requested on 09/19/2023 from LCDG to make a video of the 3rd floor for the Council Member Study Session. The video will be at eye level, start from the lobby, move to the council member living room, and then to the community development open office. The video could connect all these spaces through a corridor or show these spaces and connect them together with a fade. The intent is for Kevin to present the video and the project to the council members. The speed of the video is based on the walking pace. It is desirable to have entourage such as staff working at the workstations and furniture to give the space a scale to compare to. ®esi n Team° • Architecture; La Canada Design Group (LCDG) Schedule Two Weeks 1. All Understandings and Assumptions from the original Agreement apply. Cost of Services LCDG will provide the above scope of services for a stipulated sum amount of $5,740.00 to be invoiced on a percent complete basis. ASR #4 Video of the 3rd Floor $5,740.00 Total ASR#4 Amount $5,740.00 LA CANADA DESIGN GROUP, INC / 630 NORTH ROSEMEAD BLVD SUITE 400, PASADENA CA 91107 / 626-351-4301 / WWW.LCDG.COM Page ocv2 Terms and Conditions: Terms & Conditions are inconformance with the Consultant Services Agreement between the City nfBaldwin Park and LCDGdated 1/1S/2022. Please contact Pouya or me if you have any questions or need clarifications / adjustments to our proposal. With receipt of the notice to proceed, we are prepared to begin work immediately. Sincerely, 4z� �— KevinO'Bhon.President ��Bam�,roxmu653r(YFI&cc�Cunttawt�AdctoervmSRwvmm hommazyFloor�ap EXHIBIT A-1 10/20/2023 City of Baldwin Park Council Chamber and 3rd Floor Renovation LCDG (ARCHITECTURAL) FEE SUMMARY ASR #4 - Video of the 3rd Floor SERVICES LABOR ASR-4 Labor Category: Phase Principal Senior PM Architect 3 Architect 2 Job Captain 1 Designer 3 Video Rendering Coordination - Client 2.0 2.0 Meetings (1 mtgs assumed); prep 1.0 1.0 Modeling 12.0 12.0 Setting up cameras and Entourage 16.0 16.0 Video Rendering 2.0 2.0 QA/QC review 2.0 3.0 5.0 Total hours 2.0 0.0 0.0 6.0 0.0 30.0 38.0 Labor rate $245 $210 $180 $175 $150 $140 Labor cost $490.00 $0.00 $0.00 $1,050.00 $0.00 $4,200.00 $5,740.00 Total Labor Cost - ASR-4 $5,740.00 W:\Baldwin Park\0665 3rd FI & CC\Contract\AddSew\ASR4 Video from the 3rd Floor\Exhibit A-ASR4-Hourly Fee Brkdown_v1.xlsx Page 1 of 1 ITEM NO. 10 0+��at, TO: Honorable Mayor and Members of the City Council 11 F FROM: Enrique C. Zaldivar, Chief Executive Officer _ rHE q • t sB,EL Ron Garcia, Community Development Director LE PREPARED BY: Victor Viramontes, Management Analyst . � n JA DATE: November 15, 2023 SUBJECT: Approval of Amendment Number 1 to the Professional Services Agreement with Hinderliter, De Llamas and Associates, Inc. to Close Out the Shop Local Digital Gift Card Program SUMMARY The purpose of this staff report is to consider the first amendment to the Professional Services Agreement (PSA) with Hinderliter, De Llamas and Associates, Inc. (HdL) to extend the Agreement by six months to close out the Shop Local Digital Gift Card Program. All other provisions in the Agreement remain in effect. RECOMMENDATION It is recommended that the City Council authorize the Chief Executive Officer to execute an amended Professional Services Agreement with HdL subject to any non -substantive changes made by the CEO and City Attorney. FISCAL IMPACT There is no fiscal impact with the approval of the amendment. The amendment extends the term of the PSA six months to close out the Shop Local Program. The original not -to -exceed agreement amount of $12,500 will remain. The program has had a positive impact on participating small independent Baldwin Park businesses. BACKGROUND On November 16th 2022, the City Council approved a twelve-month PSA with HdL for a not -to -exceed amount of $12,500 for the purposes of establishing a Shop Local Digital Gift Card Program. This agreement is set to expire on November 16th 2023 and requires an amendment to extend the program an additional six -months. Since the approval of the program, HdL has been instrumental in working with staff to establish digital gift card program to assist small independently owned businesses recovering from COVID-19. Currently, there are 21 Baldwin Park small businesses participating in the program, and includes restaurants, retailers, and personal services businesses such as barber shops. Program funding consists of $115,000 from the American Rescue Plan Act (ARPA) to establish the program. A total $12,500 was budgeted for HdL, $2,500 to cover marketing material and $100,000 for the matching digital gift cards. The remaining balance for the digital gift cards is approximately $20,000. Extending the program will allow staff to continue working with HdL to expend the remaining $20,000 and close out the program. LEGAL REVIEW The City Attorney has reviewed the attached draft amendment and has approved its form and content. ATTACHMENTS 1. Amendment Number 1 2. Copy of executed PSA AMENDMENT NUMBER I TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF BALDWIN PARK AND HINDERLITER DE LLAMAS AND ASSOCIATES, INC. 1. PARTIES AND DATE. This First Amendment to the Professional Services Agreement ("First Amendment") is made and entered into this November 15, 2023, by and between the City of Baldwin Park, ("City"), and Hinderliter, De Llamas and Associates, Inc. ("Consultant"). 2. RECITALS. 2.1 Agreement. City and Consultant entered into that certain Professional Services Agreement dated November 16, 2022, ("Agreement"), whereby Consultant agreed to assist in establishing a Shop Local Digital Gift Card Program to assist small Baldwin Park businesses recovering from COVID-19. 3. NOW, THEREFORE, City and Consultant agree as follows: 3.1 Amendment. City and Consultant mutually desire to amend the Professional Services Agreement for the first time to extend the Agreement with Consultant for an additional six (6) months. 3.2 Continuing Effect of Agreement. Except as amended by this First Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this First Agreement, whenever the term "Agreement" appears in the Agreement, it shall mean the Agreement as amended by this First Amendment. 3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this First Agreement. 3.4 Counterparts. This First Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument. 3.5 Corporate Authority. The persons executing this First Amendment on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this First Amendment on behalf of said party, (iii) by so executing this First Amendment, such party is formally bound to the provisions of this First Amendment and (iv) the entering into this First Amendment does not violate any provision of any other agreement to which said party is bound. *SIGNATURES ON NEXT PAGE* IN WITNESS WHEREOF, the parties have executed this First Amendment to be executed the day and year first above written. CITY OF BALDWIN PARK: Emmanuel J. Estrada, Mayor Approved as to Form. - By: Marco A. Martinez City Attorney CONSULTANT: Hinderliter, De Llamas and Associates, Inc. M. Andrew Nickerson, President/CEO M 1, Rosa Caballero, Executive Secretary of the City of Baldwin Park, do hereby certify that the agreement between the City of Baldwin Park and Hinderliter. e Llamas and Associates (HDL). is a true and correct copy of the official legislative proceedings for the Baldwin Park Regular City Council Meeting held • November 16, 2022. Rosa Caballero, Executive Secretary DocuSign Envelope ID: 2DE161C5-BB68-4B57-AA2B-AA995820C38A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF BALDWIN PARK AND HINDERLITER, DE LLAMAS AND ASSOCIATES 1. PARTIES AND DATE. This Agreement is made and entered into this 16th day of November, 2022, by and between the City of Baldwin Park, a municipal corporation, organized under the laws of the State of California ("City") and Hinderliter, De Llamas and Associates, a California corporation with its principal place of business at 120 S. State College Blvd. Suite 200, Brea CA 92821 ("Consultant'). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties." 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional economic development consulting services to public clients, is licensed in the State of California, and is familiar with the plans of City. 2.2 Project. City desires to engage Consultant to render such professional services for the planning of and administrative support for a digital gift card program with Yiftee ("Project') as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional economic development consulting necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from November 16th, 2022 to November 16th, 2023 unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual written consent, extend the term of this Agreement if necessary to complete the Services. 3.2 Responsibilities of Consultant. 3.2.1 Independent Contractor; Control and Payment of Subordinates. The -1- DocuSign Envelope ID: 2DE161C5-BB68-4B57-AA2B-AA995820C38A Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows: Barry Foster, Principal/Managing Director and Ken Duran, Senior Advisor. 3.2.5 City's Representative. The City hereby designates Ron Garcia, Community Development Director, or his designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Administrator shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from any person other than the City Administrator, City's Representative or his/her designee. 3.2.6 Consultant's Representative. Consultant hereby designates Barry Foster, Principal/Managing Director, or his designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. -2- DocuSign Envelope ID: 2DE161C5-131368-41357-AA213-AA995820C38A 3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub - consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.9 Period of Performance. Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above ("Performance Time"). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits "A" or "B" attached hereto, or which may be separately agreed upon in writing by the City and Consultant ("Performance Milestones"). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. 3.2.10 Laws and Regulations; Employee/Labor Certification. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause. 3.2.10.1 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. 3.2.10.2 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business -3- DocuSign Envelope ID: 2DE161C5-BB68-4B57-AA2B-AA995820C38A Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.2.10.3 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARE). Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement. 3.2.10.4 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. 3.2.11 Insurance. 3.2.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause. 3.2.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so. (A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office 'occurrence" form CG 0001, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross -liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. -4- DocuSign Envelope ID: 2DE161C5-BB68-4B57-AA2B-AA995820C38A (C) Workers' Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. 3.2.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies: (A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement. Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (C) Workers' Compensation: (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers. 3.2.11.4 Primary and Non -Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions. 3.2.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. 3.2.11.6 Deductibles and Self -Insured Retentions. Any deductible or self - insured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they IN DocuSign Envelope ID: 2DE161C5-BB68-4B57-AA2B-AA995820C38A would have been protected had the policy or policies not contained a deductible or self -insured retention. 3.2.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. 3.2.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. 3.2.11.9 Enforcement of Agreement Provisions (non estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder. 3.2.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. 3.2.11.11 Additional Insurance Provisions (A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification. (B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. sa DocuSign Envelope ID: 2DE161C5-BB68-4B57-AA2B-AA995820C38A (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. (E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. (F) Consultant shall report to the City, in addition to Consultant's insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement. 3.2.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant's subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant's compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City. 3.2.12 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City's ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter -Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. City may seek damages from Consultant for delay in completing the Services caused by Consultant's failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy. 3.3 Fees and Payments. 3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "A" attached hereto and incorporated herein by reference. The total compensation shall not exceed Twelve Thousand Five Hundred Dollars ($12,500.00) without written approval of 10 DocuSign Envelope ID: 2DE16lC5-BB68-4B57-AA2B-AA995820C38A the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. The City Manager will have authority to approve Extra Work within 10% of the total compensation. 3.3.2 Payment of Compensation. Consultant shall submit to City a quarterly invoice, no later than the fifteenth (15'h) calendar day of each quarter, which indicates work completed and hours of Services rendered by Consultant during the prior month. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice. City shall, within 30 days of receiving such invoice, review the invoice and pay all non -disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever. 3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City. 3.3.5 Rate Increases. In the event that this Agreement is renewed pursuant to Section 3.1.2, the rate set forth in Exhibit "A" may be adjusted at the time of renewal as set forth in Exhibit "A." 3.4 Labor Code Requirements. 3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4.2 Registration/DIR Compliance. If the Services are being performed on a -8- DocuSign Envelope ID: 2DE161C5-BB68-4B57-AA2B-AA995820C38A public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations ("DIR"). Consultant shall maintain registration for the duration of the project and require the same of any subconsultants. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant's sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant's performance of services, including any delay, shall be Consultant's sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant. 3.4.3 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5 Accounting Records. 3.5.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.6 General Provisions. 3.6.1 Termination of Aqreement. 3.6.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. 3.6.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. -9- DocuSign Envelope ID: 2DE161C5-BB68-4857-AA2B-AA995820C38A 3.6.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.6.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Consultant: HdL Companies 120 S. State College Blvd. Suite 200 Brea, CA 91821 ATTN: Barry Foster, Principal/Managing Director City: City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, California 91706 ATTN: Ron Garcia, Community Development Director Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.6.3 Ownership of Materials and Confidentiality. 3.6.3.1 Documents & Data; Licensing of Intellectual Property• This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City's express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents. 3.6.3.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & -10- DocuSign Envelope ID: 2DE161C5-BB68-4B57-AA2B-AA995820C38A Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City. 3.6.3.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City's sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant's seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re -use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant. 3.6.3.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted. 3.6.3.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.6.3.6 Confidential Information. The City shall refrain from releasing Consultant's proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information. Consultant shall have five (5) working days after receipt of the Release Notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney's fees) arising out of a legal M DocuSign Envelope ID: 2DE161C5-BB68-4B57-AA2B-AA995820C38A action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of the Objection Notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non -appealable order by a court of competent jurisdiction requires that City release such information. 3.6.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.6.5 Indemnification. 3.6.5.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City's choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney's fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers. 3.6.5.2 If Consultant's obligation to defend, indemnify, and/or hold harmless arises out of Consultant's performance as a "design professional" (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant's indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant's liability for such claim, including the cost to defend, shall not exceed the Consultant's proportionate percentage of fault. 3.6.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. 3.6.7 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seg. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City. -12- DocuSign Envelope ID: 2DE161C5-BB68-4B57-AA2B-AA995820C38A 3.6.8 Attorneys Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action. 3.6.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.6.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project. 3.6.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.6.12 Assignment; Subcontracting. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 3.6.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.6.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.6.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.6.16 No Third -Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.6.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.6.18 Prohibited Interests. Consultant maintains and warrants that it has not -13- DocuSign Envelope ID: 2DE161C5-BB68-4B57-AA2B-AA995820C38A employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City's Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.6.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.6.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. -14- DocuSign Envelope ID: 2DE161C5-BB68-4B57-AA2B-AA995820C38A SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF BALDWIN PARK AND HINDERLITER, DE LLAMAS AND ASSOCIATES IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. CITY OF BALDWIN PARK HINDERLITER, DE LLAMAS AND ASSOCIATES Docuu�Siignedby: By;W7 1116 20 2- By; FAV4MW M&t,V bV, Emmanuel J. Estr da n� fiWRerson Mayor President/CEO Attest: Marlen Garcia City Clerk Approved as to Form: Maio A. Martinez City V, ttorney -15- DocuSign Envelope ID: 2DE161C5-BB68-4B57-AA2B-AA995820C38A EXHIBIT "A" SCOPE OF SERVICES Hinderliter de Llamas & Associates (HdL), hereafter referred to as the 'Consultant', will work with the City of Baldwin Park, hereafter referred as the 'City', to assume the overall administrative oversight of and planning for Baldwin Park to successfully undertake a shop local digital gift card program with Yiftee including the following: • Help city staff in structuring and designing a digital gift card program with Yiftee including spending limits, design parameters, targeted business participants, etc. • Marketing assistance and working with city staff for a Shop Local Program Digital Gift Card Program with Yiftee • Overall administrative support for a shop local digital gift card program including closely working with Yiftee and the city in implementing the program. HdL has significant experience working with many cities with Digital Gift Card programs (San Leandro, Lafayette, Pinole, Oakley, Hawthorne, Canyon Lake, Hercules, plus recently starting work with South Gate, Orland, Angels Camp and Lake Forest) to utilize the Yiftee digital gift card platform (which is presently serving more than 100 California cities, plus nearly 400 more nationally in 49 of the 50 states). Compensation: The Consultant shall be compensated based on hours worked on the program utilizing the following hourly rate schedule. Staff Position Hourly Rate Principal/Managing Director $250/hour Senior Advisor $180/hour Analyst $100/hour The total not -to -exceed amount for the work shall not exceed $12,500. The Project Manager for the Consultant shall be Barry Foster-Principal/Managing Director with HdL ECONSolutions, along with staffing from Ken Duran -Sr. Advisor and Tim Campbell -Analyst with HdL ECONSolutions. ITEM NO. 11 SUBJECT: Honorable Mayor and Members of the City Council Ron Garcia, Director of Community Development Imelda Delgado, Housing Manager November 15, 2023 Consideration to appropriate FY 2019 Permanent Local Housing Allocation Grant Funds from the State of California Department of Housing and Community Development (HCD) SUMMARY This report seeks City Council consideration to appropriate FY 2019 Permanent Local Housing Allocation Grant Funds between Cesar Chavez and Retirement Housing Foundation in the amount of $463,769 for the development affordable rental housing. RECOMMENDATION Staff recommends that the City Council: 1. Authorize the Chief Executive Officer, and City Attorney, to execute forms and agreements for the use of Permanent Local Housing Allocation program funds to the selected project. 2. Authorize the Director of Finance to appropriate funding for this activity upon receiving PLHA funds from HCD and make the necessary budget adjustments. FISCAL IMPACT There is no fiscal impact to the General Fund. On September 7, 2022, the City Council authorized the City to receive FY 2019 Permanent Local Housing Allocation Grant Funds from the State of California in the amount of $488,178 of which 5% is allocated respectively for administrative costs. BACKGROUND In 2017 HCD authorized up to $195 million under the SB 2 Permanent Local Housing Allocation Program Formula Component from the Building Homes and Jobs Trust Fund for assistance to Cities and Counties. On February 26, 2020, HCD issued a Notice of Funding Availability (NOFA) under the Permanent Local Housing Allocation (PLHA) Program. On July 15, 2020 the City Council authorized the Chief Executive Officer to submit an application to HCD. Subsequently, the City was granted PLHA funding to administer eligible activities under Activity 1. The eligible activities consists of predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live -work, rental housing that is affordable to extremely low -,very low-, low-, or moderate -income households at 60 percent of Area Median Income or below. Page 1 / 2 On September 7, 2022, the City Council authorized the City to receive the FY 2019 PLHA funds and adopted Resolution No. 2022-053. Once a project(s) is identified Staff would return at a later date for the City Council to consider the funding of those projects. At the September 6, 2023 City Council meeting the Council was informed by Community Development and Recreation and Community Services that Housing staff will be applying to amend the City of Baldwin Park's 5-year Permanent Housing Allocation Program (PLHA) with the California Department of Housing and Community Development (HCD). The amendment will include Activity 6 of eligible expenditures to include operating costs of Esperanza Villa and Serenity Homes. The amendment would apply to funding requests for years 2020 through 2023. The plan amendment and application would be presented to the City Council for consideration prior to submitting to HCD. Recreation and Community Services staff also indicated that if PLHA funding is not approved, General Fund support may be required in the amount of $186,695.35. DISCUSSION The City currently has two PLHA eligible affordable housing projects including Cesar Chavez and Retirement Housing Foundation. The Cesar Chavez development has a funding gap of $1.5 million and the Retirement Housing project has a funding gap of over $ 9 million dollars. Cesar Chavez was awarded a 9% tax credit by the California Tax Credit Allocation Committee (TCAC) on November 8, 2023. Per the requirements of receiving the tax credit allocation construction is required to begin within 180 days (April 2024). Retirement Housing Foundation will receive notification on December 6, 2023 from the California Debt Limit Allocation Committee (CDLAC) and TCAC award of a tax exempt bond and 4% low income housing tax credit. If awarded, construction is required to begin within 180 days (May 2024). Activity 1 PLHA funds are required to be used as gap financing for affordable rental housing projects at 60 percent of Area Median Income or below. The funding will be in the form of a low -interest, deferred loan secured by a Promissory Note, Deed of Trust, and a Regulatory Agreement to restrict occupancy and rents for at least 55 years. The State Grants Management (SGM) will review the draft loan documents to verify that the PLHA funds are committed. Once SGM approves the draft loan documents, the City can request the funds for disbursement. The State recommends draft loan documents be submitted in early January to meet the final expenditure deadline of April 30, 2024. The estimated time to review and execute documents and disburse funds is approximately 3 months. Staff is currently awaiting Notice of Funding Availability (NOFA) from the California Department of Housing and Community Development (HCD) to apply for allocation years 2020-2023. The City is projected to receive approximately $2,929,068 for the 5-year PLHA formula allocation (2019-2023). ALTERNATIVES The alternative is to not approve staff's recommendation and appropriate the full FY 2019 PLHA fund amount to one of the two identified eligible affordable housing projects. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. Page 2 / 2 ITEM NO. 12 SUBJECT: SUMMARY Honorable Mayor and Members of the City Council Enrique C. Zaldivar, City Manager Karina Rueda, Human Resources Manager November 15, 2023 Approval of Resolution No. 2023-037 to Revise the Job Title for Information Systems (IT) Manager and Job Description This report requests City Council approval to revise the job title from Information Systems (IT) Manager to Information Technology Manager and update the job description, in an effort to align the role, duties, and responsibilities, with comparable positions in the industry. RECOMMENDATION Staff recommends that the City Council: 1. Approve and adopt Resolution No. 2023-037 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, TO ADOPT A SALARY RESOLUTION TO ESTABLISH A COMPREHENSIVE SALARY SCHEDULE ACCORDANCE WITH CALPERS GUIDELINES" to update the Comprehensive City of Baldwin Park Salary Schedule to reflect the title change for the classification of Information Systems (IT) Manager to Information Technology Manager. 2. Approve the revisions made to the Information Systems (IT) Manager job description. FISCAL IMPACT There is no fiscal impact with this action. BACKGROUND Due to the evolution of the course of business in the City, it may be necessary to revise job descriptions to ensure that roles, duties, and responsibilities are aligned to meet the needs of the Baldwin Park Community. In December 2021, during labor negotiations, it was determined that the job classification for Information Systems Supervisor required an update to the job title, job description, and pay scale, based on the duties and scope of responsibility of the position. The title change to Information Systems (IT) Manager and the revised pay scale were approved on December 15, 2021. The job classification was also designated as "Exempt" which is consistent with the professional, technical, and administrative nature of the position. Furthermore, the job classification was moved from the City Employees Association (CEA) Bargaining Unit to the Classified Management Employees Association (CMEA) Bargaining Unit. The current job description is several years old and is largely outdated to current standards. Human Resources was recently notified that the position of Information Systems (IT) Manager will Page 1 / 2 become vacant due to the retirement of the long-term incumbent. As such, staff reviewed the job description and is recommending revisions to align with the duties and scope of responsibility of the position. The revisions to the job description more accurately reflects the duties and responsibilities assigned and performed by the incumbent in this classification. Additionally, it is recommended that the title be revised to Information Technology Manager consistent with comparable positions in the industry. Accordingly, Human Resources proposes updates to the City's existing Comprehensive Salary Schedule to reflect the revised title change. As of this writing, the job description is currently under review by the Classified Management Employees Association (CMEA). We anticipate the review to be completed by this meeting. ALTERNATIVES No alternatives being recommended. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Resolution No. 2023-037 with the Comprehensive Salary Schedule effective November 15, 2023 2. Information Technology Manager Job Description Page 2 / 2 RESOLUTION NO. 2023-037 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, TO ADOPT A SALARY RESOLUTION TO ESTABLISH A COMPREHENSIVE SALARY SCHEDULE ACCORDANCE WITH CALPERS GUIDELINES. WHEREAS, the City of Baldwin Park has made modifications to a specific classification title in an effort to align the role, duties, and responsibilities, with comparable positions in the industry; and WHEREAS, California Employees Retirement System (CalPERS) requires all government agencies to provide and make available to the public a comprehensive salary schedule in accordance with CalPERS guidelines; and WHEREAS, the City of Baldwin Park has compiled the necessary data to update and maintain the salary schedule required in compliance with the requirements of CalPERS and has attached said schedule to this resolution as Attachment A with the effective date of November 15, 2023. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. The City Council hereby approves the Comprehensive Salary Schedule, attached hereto as Exhibit A. PASSED, APPROVED AND ADOPTED this 15 th day of November 2023. Emmanuel J. Estrada MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK j- 1, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that the foregoing Resolution No. 2023-037 was duly adopted by the City Council of the City of Baldwin Park at a regular scheduled meeting held on the 15th day of November, 2023, by the following vote, to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Christopher Saenz CITY CLERK car CITY OF BALDWIN PARK SALARY SCHEDULE ELECTED OFFICIALS FISCAL YEAR 2023 - 2024 EFFECTIVE November 15, 2023 Page 1 of 19 CITY OF BALDWIN PARK SALARY SCHEDULE EXECUTIVE MANAGEMENT FISCAL YEAR 2023-2024 EFFECTIVE November 15, 2023 20001 Chief Executive Officer E Step 1 $ 223,228.33 $ 18,602.36 $ 107.3213 $ 8,585.70 Step 2 $ 234,389.74 $ 19,532.48 $ 112.6874 $ 9,014.99 Step 3 $ 246,109.23 $ 20,509.10 $ 118.3217 $ 9,465.74 Step 4 $ 258,414.69 $ 21,534.56 $ 124.2378 $ 9,939.03 Step 5 $ 271,335.43 $ 22,611.29 $ 130.4497 $ 10,435.98 20096 Chief of Police E Step 1 $ 216,737.28 $ 18,061.44 $ 104.2006 $ 8,336.05 Step 2 $ 227,574.15 $ 18,964.51 $ 109.4106 $ 8,752.85 Step 3 $ 238,952.86 $ 19,912.74 $ 114.8812 $ 9,190.49 Step 4 $ 250,900.50 $ 20,908.37 $ 120.6252 $ 9,650.02 Step 5 $ 263,445.52 $ 21,953.79 $ 126.6565 $ 10,132.52 20096-A Interim Chief of Police E Step 1 $ 198,955.90 $ 16,579.66 $ 95.6519 $ 7,652.15 20097 Director of Community Development E Step 1 $ 148,852.85 $ 12,404.40 $ 71.5639 $ 5,725.11 Step 2 $ 156,295.49 $ 13,024.62 $ 75.1421 $ 6,011.37 Step 3 $ 164,110.27 $ 13,675.86 $ 78.8992 $ 6,311.93 Step 4 $ 172,315.78 $ 14,359.65 $ 82.8441 $ 6,627.53 Step 5 $ 180,931.57 $ 15,077.63 $ 86.9863 $ 6,958.91 20037 Director of Public Works E Step 1 $ 156,295.49 $ 13,024.62 $ 75.1421 $ 6,011.36 Step 2 $ 164,110.26 $ 13,675.86 $ 78.8992 $ 6,311.93 Step 3 $ 172,315.77 $ 14,359.65 $ 82.8441 $ 6,627.53 Step 4 $ 180,931.56 $ 15,077.63 $ 86.9863 $ 6,958.91 Step 5 $ 189,978.14 $ 15,831.51 $ 91.3356 $ 7,306.85 Director of Recreation & 20092 Community Services E Step 1 $ 163,738.13 $ 13,644.84 $ 78.7203 $ 6,297.62 Step 2 $ 171,925.04 $ 14,327.09 $ 82.6563 $ 6,612.50 Step 3 $ 180,521.29 $ 15,043.44 $ 86.7891 $ 6,943.13 Step 4 $ 189,547.36 $ 15,795.61 $ 91.1285 $ 7,290.28 Step 5 $ 199,024.73 $ 16,585.39 $ 95.6850 $ 7,654.80 20094 Director of Finance E Step 1 $ 164,046.32 $ 13,670.53 $ 78.8684 $ 6,309.47 Step 2 $ 172,248.64 $ 14,354.05 $ 82.8118 $ 6,624.95 Step 3 $ 180,861.07 $ 15,071.76 $ 86.9524 $ 6,956.19 Step 4 $ 189,904.12 $ 15,825.34 $ 91.3001 $ 7,304.00 Step 5 $ 199,399.33 $ 16,616.61 $ 95.8651 $ 7,669.20 Page 2 of 19 CITY OF BALDWIN PARK SALARY SCHEDULE UNCLASSIFIED MANAGEMENT FISCAL YEAR 2023-2024 EFFECTIVE November 15, 2023 31011 Accounting Manager E Step 1 $ 102,687.90 $ 8,557.32 $ 49.3692 $ 3,949.53 Step 2 $ 107,822.29 $ 8,985.19 $ 51.8376 $ 4,147.01 Step 3 $ 113,213.40 $ 9,434.45 $ 54.4295 $ 4,354.36 Step 4 $ 118,874.07 $ 9,906.17 $ 57.1510 $ 4,572.08 Step 5 $ 124,817.78 $ 10,401.48 $ 60.0085 $ 4,800.68 Step 6 $ 131,058.67 $ 10,921.56 $ 63.0090 $ 5,040.72 Step 7 $ 137,611.60 $ 11,467.63 $ 66.1594 $ 5,292.75 31050 Chief Deputy City Clerk E Step 1 $ 72,656.78 $ 6,054.73 $ 34.9311 $ 2,794.49 Step 2 $ 76,289.62 $ 6,357.47 $ 36.6777 $ 2,934.22 Step 3 $ 80,104.10 $ 6,675.34 $ 38.5116 $ 3,080.93 Step 4 $ 84,109.30 $ 7,009.11 $ 40.4372 $ 3,234.97 Step 5 $ 88,314.77 $ 7,359.56 $ 42.4590 $ 3,396.72 Step 6 $ 92,730.51 $ 7,727.54 $ 44.5820 $ 3,566.56 Step 7 $ 97,367.03 $ 8,113.92 $ 46.8111 $ 3,744.89 31012 City Planner E Step 1 $ 98,649.43 $ 8,220.79 $ 47.4276 $ 3,794.21 Step 2 $ 103,581.90 $ 8,631.82 $ 49.7990 $ 3,983.92 Step 3 $ 108,760.99 $ 9,063.42 $ 52.2889 $ 4,183.12 Step 4 $ 114,199.04 $ 9,516.59 $ 54.9034 $ 4,392.27 Step 5 $ 119,908.99 $ 9,992.42 $ 57.6486 $ 4,611.88 Step 6 $ 125,904A4 $ 10,492.04 $ 60.5310 $ 4,842.48 Step 7 $ 132,199.67 $ 11,016.64 $ 63.5575 $ 5,084.60 31081 Housing Manager E Step 1 $ 90,293.44 $ 7,524.45 $ 43.4103 $ 3,472.82 Step 2 $ 94,808.11 $ 7,900.68 $ 45.5808 $ 3,646.47 Step 3 $ 99,548.52 $ 8,295.71 $ 47.8599 $ 3,828.79 Step 4 $ 104,525.94 $ 8,710.50 $ 50.2529 $ 4,020.23 Step 5 $ 109,752.24 $ 9,146.02 $ 52.7655 $ 4,221.24 Step 6 $ 115,239.85 $ 9,603.32 $ 55.4038 $ 4,432.30 Step 7 $ 121,001.85 $ 10,083.49 $ 58.1740 $ 4,653.92 31031 Human Resources/Risk Manager E Step 1 $ 113,213.22 $ 9,434.43 $ 54.4294 $ 4,354.35 Step 2 $ 118,873.88 $ 9,906.16 $ 57.1509 $ 4,572.07 Step 3 $ 124,817.57 $ 10,401.46 $ 60.0084 $ 4,800.68 Step 4 $ 131,058A5 $ 10,921.54 $ 63.0089 $ 5,040.71 Step 5 $ 137,611.38 $ 11,467.61 $ 66.1593 $ 5,292.75 Step 6 $ 144,491.94 $ 12,041.00 $ 69.4673 $ 5,557.38 Step 7 $ 151,716.54 $ 12,643.05 $ 72.9406 $ 5,835.25 Page 3 of 19 CITY OF BALDWIN PARK ti,H"oF, SALARY SCHEDULE T" CLASSIFIED MANAGEMENT EMPLOYEES ASSOCIATION (CMEA) SAN„FISCAL YEAR 2023-2024 EFFECTIVE November 15, 2023 31041 Assistant Accounting Manager E Step 1 $ 99,697.48 $ 8,308.12 $ 47.9315 $ 3,834.52 Step 2 $ 104,682.35 $ 8,723.53 $ 50.3281 $ 4,026.24 Step 3 $ 109,916A7 $ 9,159.71 $ 52.8445 $ 4,227.56 Step 4 $ 115,412.29 $ 9,617.69 $ 55.4867 $ 4,438.93 Step 5 $ 121,182.91 $ 10,098.58 $ 58.2610 $ 4,660.88 Step 6 $ 127,242.05 $ 10,603.50 $ 61.1741 $ 4,893.93 Step 7 $ 133,604.16 $ 11,133.68 $ 64.2328 $ 5,138.62 Building Official/Plan Check 31025 Supervisor E Step 1 $ 100,072.63 $ 8,339.39 $ 48.1118 $ 3,848.95 Step 2 $ 105,076.26 $ 8,756.35 $ 50.5174 $ 4,041.39 Step 3 $ 110,330.07 $ 9,194.17 $ 53.0433 $ 4,243.46 Step 4 $ 115,846.58 $ 9,653.88 $ 55.6955 $ 4,455.64 Step 5 $ 121,638.90 $ 10,136.58 $ 58.4802 $ 4,678.42 Step 6 $ 127,720.85 $ 10,643.40 $ 61.4043 $ 4,912.34 Step 7 $ 134,106.89 $ 11,175.57 $ 64.4745 $ 5,157.96 31010 Engineering Manager E Step 1 $ 99,688.13 $ 8,307.34 $ 47.9270 $ 3,834.16 Step 2 $ 104,672.54 $ 8,722.71 $ 50.3233 $ 4,025.87 Step 3 $ 109,906.16 $ 9,158.85 $ 52.8395 $ 4,227.16 Step 4 $ 115,401.47 $ 9,616.79 $ 55.4815 $ 4,438.52 Step 5 $ 121,171.54 $ 10,097.63 $ 58.2556 $ 4,660.44 Step 6 $ 127,230.12 $ 10,602.51 $ 61.1683 $ 4,893.47 Step 7 $ 133,591.63 $ 11,132.64 $ 64.2267 $ 5,138.14 Public Works Maintenance 31014 Operations Manager E Step 1 $ 96,899.25 $ 8,074.94 $ 46.5862 $ 3,726.89 Step 2 $ 101,744.21 $ 8,478.68 $ 48.9155 $ 3,913.24 Step 3 $ 106,831.43 $ 8,902.62 $ 51.3613 $ 4,108.90 Step 4 $ 112,173.00 $ 9,347.75 $ 53.9293 $ 4,314.35 Step 5 $ 117,781.65 $ 9,815.14 $ 56.6258 $ 4,530.06 Step 6 $ 123,670.73 $ 10,305.89 $ 59.4571 $ 4,756.57 Step 7 $ 129,854.26 $ 10,821.19 $ 62.4299 $ 4,994.39 80070 Information Technology Manager E Step 1 $ 96,899.25 $ 8,074.94 $ 46.5862 $ 3,726.89 Step 2 $ 101,744.21 $ 8,478.68 $ 48.9155 $ 3,913.24 Step 3 $ 106,831.43 $ 8,902.62 $ 51.3613 $ 4,108.90 Step 4 $ 112,173.00 $ 9,347.75 $ 53.9293 $ 4,314.35 Step 5 $ 117,781.65 $ 9,815.14 $ 56.6258 $ 4,530.06 Step 6 $ 123,670.73 $ 10,305.89 $ 59.4571 $ 4,756.57 Step 7 $ 129,854.26 $ 10,821.19 $ 62.4299 $ 4,994.39 Page 4 of 19 CITY OF BALDWIN PARK SALARY SCHEDULE THE CLASSIFIED MANAGEMENT EMPLOYEES ASSOCIATION (CMEA) ` SAN,GABRIEL FISCAL YEAR 2023-2024 SAE«; EFFECTIVE November 15, 2023 Recreation & Community 80019 Services Manager E Step 1 $ 96,899.25 $ 8,074.94 $ 46.5862 $ 3,726.89 Step 2 $ 101,744.21 $ 8,478.68 $ 48.9155 $ 3,913.24 Step 3 $ 106,831.43 $ 8,902.62 $ 51.3613 $ 4,108.90 Step 4 $ 112,173.00 $ 9,347.75 $ 53.9293 $ 4,314.35 Step 5 $ 117,781.65 $ 9,815.14 $ 56.6258 $ 4,530.06 Step 6 $ 123,670.73 $ 10,305.89 $ 59.4571 $ 4,756.57 Step 7 $ 129,854.26 $ 10,821.19 $ 62.4299 $ 4,994.39 Page 5 of 19 CITY OF BALDWIN PARK SALARY SCHEDULE CLASSIFIED CONFIDENTIAL EMPLOYEES ASSOCIATION (CCEA) SAN,ORBRI,EL - FISCAL YEAR 2023-2024 o VfiLtEY :^s EFFECTIVE November 15, 2023 70052 Executive Secretary NE Step 1 $ 51,594.56 $ 4,299.55 $ 24.8051 $ 1,984.41 Step 2 $ 54,174.29 $ 4,514.52 $ 26.0453 $ 2,083.63 Step 3 $ 56,883.01 $ 4,740.25 $ 27.3476 $ 2,187.81 Step 4 $ 59,727.16 $ 4,977.26 $ 28.7150 $ 2,297.20 Step 5 $ 62,713.51 $ 5,226.13 $ 30.1507 $ 2,412.06 Step 6 $ 65,849.19 $ 5,487.43 $ 31.6583 $ 2,532.66 Step 7 $ 69,141.65 $ 5,761.80 $ 33.2412 $ 2,659.29 70027 Human Resources Analyst 11 E Step 1 $ 67,955.80 $ 5,662.98 $ 32.6711 $ 2,613.68 Step 2 $ 71,353.59 $ 5,946.13 $ 34.3046 $ 2,744.37 Step 3 $ 74,921.27 $ 6,243.44 $ 36.0198 $ 2,881.59 Step 4 $ 78,667.33 $ 6,555.61 $ 37.8208 $ 3,025.67 Step 5 $ 82,600.70 $ 6,883.39 $ 39.7119 $ 3,176.95 Step 6 $ 86,730.73 $ 7,227.56 $ 41.6975 $ 3,335.80 Step 7 $ 91,067.27 $ 7,588.94 $ 43.7823 $ 3,502.59 70027-A Human Resources Analyst 1 NE Step 1 $ 61,637.87 $ 5,136.49 $ 29.6336 $ 2,370.69 Step 2 $ 64,719.77 $ 5,393.31 $ 31.1153 $ 2,489.22 Step 3 $ 67,955.76 $ 5,662.98 $ 32.6710 $ 2,613.68 Step 4 $ 71,353.54 $ 5,946.13 $ 34.3046 $ 2,744.37 Step 5 $ 74,921.22 $ 6,243.44 $ 36.0198 $ 2,881.59 Step 6 $ 78,667.28 $ 6,555.61 $ 37.8208 $ 3,025.66 Step 7 $ 82,600.65 $ 6,883.39 $ 39.7118 $ 3,176.95 70022 Human Resources Technician NE Step 1 $ 52,624.57 $ 4,385.38 $ 25.3003 $ 2,024.02 Step 2 $ 55,255.80 $ 4,604.65 $ 26.5653 $ 2,125.22 Step 3 $ 58,018.59 $ 4,834.88 $ 27.8936 $ 2,231.48 Step 4 $ 60,919.51 $ 5,076.63 $ 29.2882 $ 2,343.06 Step 5 $ 63,965.49 $ 5,330.46 $ 30.7526 $ 2,460.21 Step 6 $ 67,163.76 $ 5,596.98 $ 32.2903 $ 2,583.22 Step 7 $ 70,521.95 $ 5,876.83 $ 33.9048 $ 2,712.38 Page 6 of 19 CITY OF BALDWIN PARK SALARY SCHEDULE POLICE OFFICERS ASSOCIATION (POA) FISCAL YEAR 2023-2024 EFFECTIVE November 15, 2023 51047 Civilian Dispatcher NE Step 1 $ 52,436.41 $ 4,369.70 $ 25.2098 $ 2,016.78 Step 2 $ 55,058.23 $ 4,588.19 $ 26.4703 $ 2,117.62 Step 3 $ 57,811.14 $ 4,817.60 $ 27.7938 $ 2,223.51 Step 4 $ 60,701.70 $ 5,058.47 $ 29.1835 $ 2,334.68 Step 5 $ 63,736.78 $ 5,311.40 $ 30.6427 $ 2,451.41 51064 Civilian Step 1 Step 2 Step 3 Step 4 Step 5 rvisor NE 72,224.35 $ 6,018.70 $ 34.7232 $ 2,777.86 75,835.57 $ 6,319.63 $ 36.4594 $ 2,916.75 79,627.34 $ 6,635.61 $ 38.2824 $ 3,062.59 83,608.71 $ 6,967.39 $ 40.1965 $ 3,215.72 87,789.15 $ 7,315.76 $ 42.2063 $ 3,376.51 51029 Community Service Officer NE Step 1 $ 53,698.72 $ 4,474.89 $ 25.8167 $ 2,065.34 Step 2 $ 56,383.66 $ 4,698.64 $ 27.1075 $ 2,168.60 Step 3 $ 59,202.84 $ 4,933.57 $ 28.4629 $ 2,277.03 Step 4 $ 62,162.98 $ 5,180.25 $ 29.8860 $ 2,390.88 Step 5 $ 65,271.13 $ 5,439.26 $ 31.3804 $ 2,510.43 Court Services and Crime Data 51030 Specialist NE Step 1 $ 58,296.74 $ 4,858.06 $ 28.0273 $ 2,242.18 Step 2 $ 61,211.58 $ 5,100.96 $ 29.4286 $ 2,354.29 Step 3 $ 64,272.16 $ 5,356.01 $ 30.9001 $ 2,472.01 Step 4 $ 67,485.76 $ 5,623.81 $ 32.4451 $ 2,595.61 Step 5 $ 70,860.05 $ 5,905.00 $ 34.0673 $ 2,725.39 51041 Parking Enforcement Officer NE Step 1 $ 53,698.72 $ 4,474.89 $ 25.8167 $ 2,065.34 Step 2 $ 56,383.66 $ 4,698.64 $ 27.1075 $ 2,168.60 Step 3 $ 59,202.84 $ 4,933.57 $ 28.4629 $ 2,277.03 Step 4 $ 62,162.98 $ 5,180.25 $ 29.8860 $ 2,390.88 Step 5 $ 65,271.13 $ 5,439.26 $ 31.3804 $ 2,510.43 50076 Police Officer NE Step 1 $ 81,820.59 $ 6,818.38 $ 39.3368 $ 3,146.95 Step 2 $ 85,911.62 $ 7,159.30 $ 41.3037 $ 3,304.29 Step 3 $ 90,207.20 $ 7,517.27 $ 43.3688 $ 3,469.51 Step 4 $ 94,717.56 $ 7,893.13 $ 45.5373 $ 3,642.98 Step 5 $ 99,453.43 $ 8,287.79 $ 47.8142 $ 3,825.13 51039 Police Records Specialist I NE Step 1 Step 2 Step 3 Step 4 Step 5 39,366.33 $ 3,280.53 $ 18.9261 $ 1,514.09 41,334.64 $ 3,444.55 $ 19.8724 $ 1,589.79 43,401.38 $ 3,616.78 $ 20.8660 $ 1,669.28 45,571.44 $ 3,797.62 $ 21.9093 $ 1,752.75 47,850.02 $ 3,987.50 $ 23.0048 $ 1,840.39 Page 7 of 19 CITY OF BALDWIN PARK SALARY SCHEDULE POLICE OFFICERS ASSOCIATION (POA) FISCAL YEAR 2023-2024 EFFECTIVE November 15, 2023 51040 Police Records Specialist II NE Step 1 $ 43,450.76 $ 3,620.90 $ 20.8898 $ 1,671.18 Step 2 $ 45,623.30 $ 3,801.94 $ 21.9343 $ 1,754.74 Step 3 $ 47,904.46 $ 3,992.04 $ 23.0310 $ 1,842.48 Step 4 $ 50,299.69 $ 4,191.64 $ 24.1825 $ 1,934.60 Step 5 $ 52,814.67 $ 4,401.22 $ 25.3917 $ 2,031.33 52085 Police Sergeant NE Step 1 $ 105,583.15 $ 8,798.60 $ 50.7611 $ 4,060.89 Step 2 $ 110,862.31 $ 9,238.53 $ 53.2992 $ 4,263.93 Step 3 $ 116,405.42 $ 9,700.45 $ 55.9641 $ 4,477.13 Step 4 $ 122,225.69 $ 10,185.47 $ 58.7624 $ 4,700.99 Step 5 $ 128,336.98 $ 10,694.75 $ 61.7005 $ 4,936.04 51062 Police Technician NE Step 1 $ 55,520.70 $ 4,626.73 $ 26.6926 $ 2,135.41 Step 2 $ 58,296.74 $ 4,858.06 $ 28.0273 $ 2,242.18 Step 3 $ 61,211.58 $ 5,100.96 $ 29.4286 $ 2,354.29 Step 4 $ 64,272.16 $ 5,356.01 $ 30.9001 $ 2,472.01 Step 5 $ 67,485.76 $ 5,623.81 $ 32.4451 $ 2,595.61 51071 Public Safety Trainee NE Step 1 $ 61,057.17 $ 5,088.10 $ 29.3544 $ 2,348.35 51065 Records Supervisor NE Step 1 $ 64,341.05 $ 5,361.75 $ 30.9332 $ 2,474.66 Step 2 $ 67,558.10 $ 5,629.84 $ 32.4799 $ 2,598.39 Step 3 $ 70,936.01 $ 5,911.33 $ 34.1038 $ 2,728.31 Step 4 $ 74,482.81 $ 6,206.90 $ 35.8090 $ 2,864.72 Step 5 $ 78,206.95 $ 6,517.25 $ 37.5995 $ 3,007.96 Victim Advocate and Community 51031 Services Specialist NE Step 1 $ 58,296.74 $ 4,858.06 $ 28.0273 $ 2,242.18 Step 2 $ 61,211.58 $ 5,100.96 $ 29.4286 $ 2,354.29 Step 3 $ 64,272.16 $ 5,356.01 $ 30.9001 $ 2,472.01 Step 4 $ 67,485.76 $ 5,623.81 $ 32.4451 $ 2,595.61 Step 5 $ 70,860.05 $ 5,905.00 $ 34.0673 $ 2,725.39 Page 8 of 19 CITY OF BALDWIN PARK SALARY SCHEDULE THE POLICE MANAGEMENT EMPLOYEE ASSOCIATION (PMEA) FISCAL YEAR 2023-2024 vA`�EYEFFECTIVE November 15, 2023 30090 Police Captain E Step 1 $ 141,311.32 $ 11,775.94 $ 67.9381 $ 5,435.05 Step 2 $ 148,376.89 $ 12,364.74 $ 71.3350 $ 5,706.80 Step 3 $ 155,795.73 $ 12,982.98 $ 74.9018 $ 5,992.14 Step 4 $ 163,585.52 $ 13,632.13 $ 78.6469 $ 6,291.75 Step 5 $ 171,764.80 $ 14,313.73 $ 82.5792 $ 6,606.34 Step 6 $ 180,353.04 $ 15,029.42 $ 86.7082 $ 6,936.66 Step 7 $ 189,370.69 $ 15,780.89 $ 91.0436 $ 7,283.49 30089 Police Lieutenant Step 1 $ 125,645.93 $ 10,470.49 $ 60.4067 $ 4,832.54 Step 2 $ 131,928.23 $ 10,994.02 $ 63.4270 $ 5,074.16 Step 3 $ 138,524.64 $ 11,543.72 $ 66.5984 $ 5,327.87 Step 4 $ 145,450.87 $ 12,120.91 $ 69.9283 $ 5,594.26 Step 5 $ 152,723.42 $ 12,726.95 $ 73.4247 $ 5,873.98 Step 6 $ 160,359.59 $ 13,363.30 $ 77.0960 $ 6,167.68 Step 7 $ 168,377.57 $ 14,031.46 $ 80.9508 $ 6,476.06 Page 9 of 19 a CITY OF BALDWIN PARK H„BaF, a,' SALARY SCHEDULE SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU) SAS AgaISL ` . FISCAL YEAR 2023-2024 s"ifACLEY�, EFFECTIVE November 15, 2023 40061 Equipment Mechanic NE Step 1 $ 46,830.21 $ 3,902.52 $ 22.5145 $ 1,801.16 Step 2 $ 49,171.73 $ 4,097.64 $ 23.6403 $ 1,891.22 Step 3 $ 51,630.31 $ 4,302.53 $ 24.8223 $ 1,985.78 Step 4 $ 54,211.83 $ 4,517.65 $ 26.0634 $ 2,085.07 Step 5 $ 56,922.42 $ 4,743.53 $ 27.3665 $ 2,189.32 Step 6 $ 59,768.54 $ 4,980.71 $ 28.7349 $ 2,298.79 Step 7 $ 62,756.97 $ 5,229.75 $ 30.1716 $ 2,413.73 40054 Maintenance Worker 1 NE Step 1 $ 39,468.65 $ 3,289.05 $ 18.9753 $ 1,518.03 Step 2 $ 41,442.09 $ 3,453.51 $ 19.9241 $ 1,593.93 Step 3 $ 43,514.19 $ 3,626.18 $ 20.9203 $ 1,673.62 Step 4 $ 45,689.90 $ 3,807.49 $ 21.9663 $ 1,757.30 Step 5 $ 47,974.39 $ 3,997.87 $ 23.0646 $ 1,845.17 Step 6 $ 50,373.11 $ 4,197.76 $ 24.2178 $ 1,937.43 Step 7 $ 52,891.77 $ 4,407.65 $ 25.4287 $ 2,034.30 40055 Maintenance Worker 11 NE Step 1 $ 43,416.22 $ 3,618.02 $ 20.8732 $ 1,669.85 Step 2 $ 45,587.03 $ 3,798.92 $ 21.9168 $ 1,753.35 Step 3 $ 47,866.38 $ 3,988.87 $ 23.0127 $ 1,841.01 Step 4 $ 50,259.70 $ 4,188.31 $ 24.1633 $ 1,933.07 Step 5 $ 52,772.69 $ 4,397.72 $ 25.3715 $ 2,029.72 Step 6 $ 55,411.32 $ 4,617.61 $ 26.6401 $ 2,131.20 Step 7 $ 58,181.89 $ 4,848.49 $ 27.9721 $ 2,237.76 40053 Senior Equipment Mechanic NE Step 1 $ 51,513.02 $ 4,292.75 $ 24.7659 $ 1,981.27 Step 2 $ 54,088.67 $ 4,507.39 $ 26.0042 $ 2,080.33 Step 3 $ 56,793.10 $ 4,732.76 $ 27.3044 $ 2,184.35 Step 4 $ 59,632.75 $ 4,969.40 $ 28.6696 $ 2,293.57 Step 5 $ 62,614.39 $ 5,217.87 $ 30.1031 $ 2,408.25 Step 6 $ 65,745.11 $ 5,478.76 $ 31.6082 $ 2,528.66 Step 7 $ 69,032.37 $ 5,752.70 $ 33.1886 $ 2,655.09 40060 Senior Maintenance Worker NE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 $ 47,923.85 $ 3,993.65 $ 23.0403 $ 1,843.22 $ 50,320.04 $ 4,193.34 $ 24.1923 $ 1,935.39 $ 52,836.04 $ 4,403.00 $ 25.4019 $ 2,032.16 $ 55,477.84 $ 4,623.15 $ 26.6720 $ 2,133.76 $ 58,251.73 $ 4,854.31 $ 28.0056 $ 2,240.45 $ 61,164.32 $ 5,097.03 $ 29.4059 $ 2,352.47 $ 64,222.54 $ 5,351.88 $ 30.8762 $ 2,470.10 Page 10 of 19 CITY OF BALDWIN PARK HoaoF;; y; SALARY SCHEDULE THE SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU) sFISCAL YEAR 2023-2024 .<wA"Er°' ' EFFECTIVE November 15, 2023 40062 Street Sweeper Operator NE Step 1 $ 44,501.28 $ 3,708.44 $ 21.3948 $ 1,711.59 Step 2 $ 46,726.34 $ 3,893.86 $ 22.4646 $ 1,797.17 Step 3 $ 49,062.66 $ 4,088.56 $ 23.5878 $ 1,887.03 Step 4 $ 51,515.79 $ 4,292.98 $ 24.7672 $ 1,981.38 Step 5 $ 54,091.58 $ 4,507.63 $ 26.0056 $ 2,080.45 Step 6 $ 56,796.16 $ 4,733.01 $ 27.3058 $ 2,184.47 Step 7 $ 59,635.97 $ 4,969.66 $ 28.6711 $ 2,293.69 40063 Public Works Supervisor NE Step 1 $ 65,802.08 $ 5,483.51 $ 31.6356 $ 2,530.85 Step 2 $ 69,092.18 $ 5,757.68 $ 33.2174 $ 2,657.39 Step 3 $ 72,546.79 $ 6,045.57 $ 34.8783 $ 2,790.26 Step 4 $ 76,174.13 $ 6,347.84 $ 36.6222 $ 2,929.77 Step 5 $ 79,982.83 $ 6,665.24 $ 38.4533 $ 3,076.26 Step 6 $ 83,981.98 $ 6,998.50 $ 40.3759 $ 3,230.08 Step 7 $ 88,181.07 $ 7,348.42 $ 42.3947 $ 3,391.58 Page 11 of 19 80025 Accountant CITY OF BALDWIN PARK SALARY SCHEDULE CITY EMPLOYEE ASSOCIATION (CEA) FISCAL YEAR 2023-2024 EFFECTIVE November 15, 2023 29 Step 1 $ 58,956.78 $ 4,913.06 $ 28.3446 $ 2,267.57 Step 2 $ 61,904.61 $ 5,158.72 $ 29.7618 $ 2,380.95 Step 3 $ 64,999.84 $ 5,416.65 $ 31.2499 $ 2,499.99 Step 4 $ 68,249.84 $ 5,687.49 $ 32.8124 $ 2,624.99 Step 5 $ 71,662.33 $ 5,971.86 $ 34.4530 $ 2,756.24 Step 6 $ 75,245.45 $ 6,270.45 $ 36.1757 $ 2,894.06 Step 7 $ 79,007.72 $ 6,583.98 $ 37.9845 $ 3,038.76 42036 Administrative Clerk I Step 1 $ 36,035.17 $ 3,002.93 $ 17.3246 $ 1,385.97 Step 2 $ 37,836.93 $ 3,153.08 $ 18.1908 $ 1,455.27 Step 3 $ 39,728.77 $ 3,310.73 $ 19.1004 $ 1,528.03 Step 4 $ 41,715.21 $ 3,476.27 $ 20.0554 $ 1,604.43 Step 5 $ 43,800.97 $ 3,650.08 $ 21.0582 $ 1,684.65 Step 6 $ 45,991.02 $ 3,832.59 $ 22.1111 $ 1,768.89 Step 7 $ 48,290.57 $ 4,024.21 $ 23.2166 $ 1,857.33 42037 Administrative Clerk 11 NE Step 1 $ 37,836.93 $ 3,153.08 $ 18.1908 $ 1,455.27 Step 2 $ 39,728.77 $ 3,310.73 $ 19.1004 $ 1,528.03 Step 3 $ 41,715.21 $ 3,476.27 $ 20.0554 $ 1,604.43 Step 4 $ 43,800.97 $ 3,650.08 $ 21.0582 $ 1,684.65 Step 5 $ 45,991.02 $ 3,832.59 $ 22.1111 $ 1,768.89 Step 6 $ 48,290.57 $ 4,024.21 $ 23.2166 $ 1,857.33 Step 7 $ 50,705.10 $ 4,225.43 $ 24.3775 $ 1,950.20 80039 Assistant Planner NE Step 1 $ 59,083.64 $ 4,923.64 $ 28.4056 $ 2,272.45 Step 2 $ 62,037.82 $ 5,169.82 $ 29.8259 $ 2,386.07 Step 3 $ 65,139.72 $ 5,428.31 $ 31.3172 $ 2,505.37 Step 4 $ 68,396.70 $ 5,699.73 $ 32.8830 $ 2,630.64 Step 5 $ 71,816.54 $ 5,984.71 $ 34.5272 $ 2,762.17 Step 6 $ 75,407.36 $ 6,283.95 $ 36.2535 $ 2,900.28 Step 7 $ 79,177.73 $ 6,598.14 $ 38.0662 $ 3,045.30 80040 Associate Engineer NE Step 1 $ 70,397.71 $ 5,866.48 $ 33.8451 $ 2,707.60 Step 2 $ 73,917.59 $ 6,159.80 $ 35.5373 $ 2,842.98 Step 3 $ 77,613.47 $ 6,467.79 $ 37.3142 $ 2,985.13 Step 4 $ 81,494.14 $ 6,791.18 $ 39.1799 $ 3,134.39 Step 5 $ 85,568.85 $ 7,130.74 $ 41.1389 $ 3,291 A 1 Step 6 $ 89,847.29 $ 7,487.27 $ 43.1958 $ 3,455.67 Step 7 $ 94,339.66 $ 7,861.64 $ 45.3556 $ 3,628A5 Page 12 of 19 80058 Associate Planner CITY OF BALDWIN PARK SALARY SCHEDULE CITY EMPLOYEE ASSOCIATION (CEA) FISCAL YEAR 2023-2024 EFFECTIVE November 15, 2023 29 Step 1 $ 67,955.80 $ 5,662.98 $ 32.6711 $ 2,613.68 Step 2 $ 71,353.59 $ 5,946.13 $ 34.3046 $ 2,744.37 Step 3 $ 74,921.27 $ 6,243.44 $ 36.0198 $ 2,881.59 Step 4 $ 78,667.33 $ 6,555.61 $ 37.8208 $ 3,025.67 Step 5 $ 82,600.70 $ 6,883.39 $ 39.7119 $ 3,176.95 Step 6 $ 86,730.73 $ 7,227.56 $ 41.6975 $ 3,335.80 Step 7 $ 91,067.27 $ 7,588.94 $ 43.7823 $ 3,502.59 80073 Building Inspector NE Step 1 $ 57,658.62 $ 4,804.89 $ 27.7205 $ 2,217.64 Step 2 $ 60,541.55 $ 5,045.13 $ 29.1065 $ 2,328.52 Step 3 $ 63,568.63 $ 5,297.39 $ 30.5618 $ 2,444.95 Step 4 $ 66,747.06 $ 5,562.26 $ 32.0899 $ 2,567.19 Step 5 $ 70,084.42 $ 5,840.37 $ 33.6944 $ 2,695.55 Step 6 $ 73,588.64 $ 6,132.39 $ 35.3792 $ 2,830.33 Step 7 $ 77,268.07 $ 6,439.01 $ 37.1481 $ 2,971.85 Building/Engineering Permit 80062 Technician NE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 $ 41,722.14 $ 3,476.85 $ 20.0587 $ 1,604.70 $ 43,808.25 $ 3,650.69 $ 21.0617 $ 1,684.93 $ 45,998.66 $ 3,833.22 $ 22.1147 $ 1,769.18 $ 48,298.59 $ 4,024.88 $ 23.2205 $ 1,857.64 $ 50,713.52 $ 4,226.13 $ 24.3815 $ 1,950.52 $ 53,249.20 $ 4,437.43 $ 25.6006 $ 2,048.05 $ 55,911.66 $ 4,659.31 $ 26.8806 $ 2,150.45 80057 Business License Specialist NE Step 1 $ 49,455.33 $ 4,121.28 $ 23.7766 $ 1,902.13 Step 2 $ 51,928.09 $ 4,327.34 $ 24.9654 $ 1,997.23 Step 3 $ 54,524.50 $ 4,543.71 $ 26.2137 $ 2,097.10 Step 4 $ 57,250.72 $ 4,770.89 $ 27.5244 $ 2,201.95 Step 5 $ 60,113.26 $ 5,009.44 $ 28.9006 $ 2,312.05 Step 6 $ 63,118.92 $ 5,259.91 $ 30.3456 $ 2,427.65 Step 7 $ 66,274.87 $ 5,522.91 $ 31.8629 $ 2,549.03 80033 Community Enhancement Officer NE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 $ 49,718.17 $ 4,143.18 $ 23.9030 $ 1,912.24 $ 52,204.08 $ 4,350.34 $ 25.0981 $ 2,007.85 $ 54,814.28 $ 4,567.86 $ 26.3530 $ 2,108.24 $ 57,555.00 $ 4,796.25 $ 27.6707 $ 2,213.65 $ 60,432.75 $ 5,036.06 $ 29.0542 $ 2,324.34 $ 63,454.39 $ 5,287.87 $ 30.5069 $ 2,440.55 $ 66,627.10 $ 5,552.26 $ 32.0323 $ 2,562.58 Page 13 of 19 CITY OF BALDWIN PARK SALARY SCHEDULE CITY EMPLOYEE ASSOCIATION (CEA) FISCAL YEAR 2023-2024 EFFECTIVE November 15, 2023 Community Enhancement 80065 Supervisor NE Step 1 $ 65,169.65 $ 5,430.80 $ 31.3316 $ 5,430.80 Step 2 $ 68,428.13 $ 5,702.34 $ 32.8981 $ 5,702.34 Step 3 $ 71,849.54 $ 5,987.46 $ 34.5430 $ 5,987.46 Step 4 $ 75,442.01 $ 6,286.83 $ 36.2702 $ 6,286.83 Step 5 $ 79,214.11 $ 6,601.18 $ 38.0837 $ 6,601.18 Step 6 $ 83,174.82 $ 6,931.23 $ 39.9879 $ 6,93113 Step 7 $ 87,333.56 $ 7,277.80 $ 41.9873 $ 7,277.80 80024 Community Services Supervisor NE Step 1 $ 72,674.38 $ 6,056.20 $ 34.9396 $ 2,795.17 Step 2 $ 76,308.10 $ 6,359.01 $ 36.6866 $ 2,934.93 Step 3 $ 80,123.51 $ 6,676.96 $ 38.5209 $ 3,081.67 Step 4 $ 84,129.68 $ 7,010.81 $ 40.4470 $ 3,235.76 Step 5 $ 88,336.17 $ 7,361.35 $ 42.4693 $ 3,397.54 Step 6 $ 92,752.98 $ 7,729.41 $ 44.5928 $ 3,567.42 Step 7 $ 97,390.63 $ 8,115.89 $ 46.8224 $ 3,745.79 42048 Construction Clerk NE Step 1 $ 38,476.18 $ 3,206.35 $ 18.4982 $ 1,479.85 Step 2 $ 40,399.99 $ 3,366.67 $ 19.4231 $ 1,553.85 Step 3 $ 42,419.99 $ 3,535.00 $ 20.3942 $ 1,631.54 Step 4 $ 44,540.98 $ 3,711.75 $ 21.4139 $ 1,713.11 Step 5 $ 46,768.03 $ 3,897.34 $ 22.4846 $ 1,798.77 Step 6 $ 49,106.44 $ 4,092.20 $ 23.6089 $ 1,888.71 Step 7 $ 51,561.76 $ 4,296.81 $ 24.7893 $ 1,983.14 80077 Engineering Assistant NE Step 1 $ 56,147.38 $ 4,678.95 $ 26.9939 $ 2,159.51 Step 2 $ 58,954.75 $ 4,912.90 $ 28.3436 $ 2,267.49 Step 3 $ 61,902.49 $ 5,158.54 $ 29.7608 $ 2,380.86 Step 4 $ 64,997.61 $ 5,416.47 $ 31.2489 $ 2,499.91 Step 5 $ 68,247.49 $ 5,687.29 $ 32.8113 $ 2,624.90 Step 6 $ 71,659.87 $ 5,971.66 $ 34.4519 $ 2,756.15 Step 7 $ 75,242.86 $ 6,270.24 $ 36.1745 $ 2,893.96 42045 Finance Clerk NE Step 1 $ 38,492.54 $ 3,207.71 $ 18.5060 $ 1,480.48 Step 2 $ 40,417.17 $ 3,368.10 $ 19.4313 $ 1,554.51 Step 3 $ 42,438.02 $ 3,536.50 $ 20.4029 $ 1,632.23 Step 4 $ 44,559.93 $ 3,713.33 $ 21.4230 $ 1,713.84 Step 5 $ 46,787.92 $ 3,898.99 $ 22.4942 $ 1,799.54 Step 6 $ 49,127.32 $ 4,093.94 $ 23.6189 $ 1,889.51 Step 7 $ 51,583.68 $ 4,298.64 $ 24.7998 $ 1,983.99 Page 14 of 19 CITY OF BALDWIN PARK SALARY SCHEDULE CITY EMPLOYEE ASSOCIATION (CEA) FISCAL YEAR 2023-2024 EFFECTIVE November 15. 2023 80026 Housing Inspector NE Step 1 $ 49,718.17 $ 4,143.18 $ 23.9030 $ 1,912.24 Step 2 $ 52,204.08 $ 4,350.34 $ 25.0981 $ 2,007.85 Step 3 $ 54,814.28 $ 4,567.86 $ 26.3530 $ 2,108.24 Step 4 $ 57,555.00 $ 4,796.25 $ 27.6707 $ 2,213.65 Step 5 $ 60,432.75 $ 5,036.06 $ 29.0542 $ 2,324.34 Step 6 $ 63,454.39 $ 5,287.87 $ 30.5069 $ 2,440.55 Step 7 $ 66,627.10 $ 5,552.26 $ 32.0323 $ 2,562.58 80064 Housing Programs Coordinator NE Step 1 $ 60,640.50 $ 5,053.38 $ 29.1541 $ 2,332.33 Step 2 $ 63,672.53 $ 5,306.04 $ 30.6118 $ 2,448.94 Step 3 $ 66,856.15 $ 5,571.35 $ 32.1424 $ 2,571.39 Step 4 $ 70,198.96 $ 5,849.91 $ 33.7495 $ 2,699.96 Step 5 $ 73,708.91 $ 6,142.41 $ 35.4370 $ 2,834.96 Step 6 $ 77,394.35 $ 6,449.53 $ 37.2088 $ 2,976.71 Step 7 $ 81,264.07 $ 6,772.01 $ 39.0693 $ 3,125.54 42050 Housing Specialist NE Step 1 $ 38,476.18 $ 3,206.35 $ 18.4982 $ 1,479.85 Step 2 $ 40,399.99 $ 3,366.67 $ 19.4231 $ 1,553.85 Step 3 $ 42,419.99 $ 3,535.00 $ 20.3942 $ 1,631.54 Step 4 $ 44,540.98 $ 3,711.75 $ 21.4139 $ 1,713.11 Step 5 $ 46,768.03 $ 3,897.34 $ 22.4846 $ 1,798.77 Step 6 $ 49,106.44 $ 4,092.20 $ 23.6089 $ 1,888.71 Step 7 $ 51,561.76 $ 4,296.81 $ 24.7893 $ 1,983.14 42049 Housing Technician NE Step 1 $ 36,720.39 $ 3,060.03 $ 17.6540 $ 1,412.32 Step 2 $ 38,556.41 $ 3,213.03 $ 18.5367 $ 1,482.94 Step 3 $ 40,484.23 $ 3,373.69 $ 19.4636 $ 1,557.09 Step 4 $ 42,508.45 $ 3,542.37 $ 20.4368 $ 1,634.94 Step 5 $ 44,633.87 $ 3,719.49 $ 21.4586 $ 1,716.69 Step 6 $ 46,865.56 $ 3,905.46 $ 22.5315 $ 1,802.52 Step 7 $ 49,208.84 $ 4,100.74 $ 23.6581 $ 1,892.65 42020 Imaging Specialist NE Step 1 $ 38,492.51 $ 3,207.71 $ 18.5060 $ 1,480.48 Step 2 $ 40,417.14 $ 3,368.09 $ 19.4313 $ 1,554.51 Step 3 $ 42,437.99 $ 3,536.50 $ 20.4029 $ 1,632.23 Step 4 $ 44,559.89 $ 3,713.32 $ 21.4230 $ 1,713.84 Step 5 $ 46,787.89 $ 3,898.99 $ 22.4942 $ 1,799.53 Step 6 $ 49,127.28 $ 4,093.94 $ 23.6189 $ 1,889.51 Step 7 $ 51,583.64 $ 4,298.64 $ 24.7998 $ 1,983.99 42021 Information Systems Analyst NE Step 1 $ 60,891.47 $ 5,074.29 $ 29.2747 $ 2,341.98 Step 2 $ 63,936.05 $ 5,328.00 $ 30.7385 $ 2,459.08 Step 3 $ 67,132.85 $ 5,594.40 $ 32.2754 $ 2,582.03 Step 4 $ 70,489.49 $ 5,874.12 $ 33.8892 $ 2,711.13 Step 5 $ 74,013.97 $ 6,167.83 $ 35.5836 $ 2,846.69 Step 6 $ 77,714.66 $ 6,476.22 $ 37.3628 $ 2,989.03 Step 7 $ 81,600.40 $ 6,800.03 $ 39.2310 $ 3,138A8 Page 15 of 19 CITY OF BALDWIN PARK SALARY SCHEDULE CITY EMPLOYEE ASSOCIATION (CEA) FISCAL YEAR 2023-2024 EFFECTIVE November 15, 2023 Information Systems Support 80043 Technician M Step 1 $ 47,152.25 $ 3,929.35 $ 22.6694 $ 1,813.55 Step 2 $ 49,509.87 $ 4,125.82 $ 23.8028 $ 1,904.23 Step 3 $ 51,985.36 $ 4,332.11 $ 24.9930 $ 1,999.44 Step 4 $ 54,584.63 $ 4,548.72 $ 26.2426 $ 2,099A1 Step 5 $ 57,313.86 $ 4,776.15 $ 27.5547 $ 2,204.38 Step 6 $ 60,179.55 $ 5,014.96 $ 28.9325 $ 2,314.60 Step 7 $ 63,188.53 $ 5,265.71 $ 30.3791 $ 2,430.33 80037 Management Analyst NE Step 1 $ 60,891.47 $ 5,074.29 $ 29.2747 $ 2,341.98 Step 2 $ 63,936.05 $ 5,328.00 $ 30.7385 $ 2,459.08 Step 3 $ 67,132.85 $ 5,594.40 $ 32.2754 $ 2,582.03 Step 4 $ 70,489.49 $ 5,874.12 $ 33.8892 $ 2,711.13 Step 5 $ 74,013.97 $ 6,167.83 $ 35.5836 $ 2,846.69 Step 6 $ 77,714.66 $ 6,476.22 $ 37.3628 $ 2,989.03 Step 7 $ 81,600.40 $ 6,800.03 $ 39.2310 $ 3,138A8 80069 Management Assistant NE Step 1 $ 56,745.23 $ 4,728.77 $ 27.2814 $ 2,182.51 Step 2 $ 59,582.49 $ 4,965.21 $ 28.6454 $ 2,291.63 Step 3 $ 62,561.62 $ 5,213.47 $ 30.0777 $ 2,406.22 Step 4 $ 65,689.70 $ 5,474.14 $ 31.5816 $ 2,526.53 Step 5 $ 68,974.18 $ 5,747.85 $ 33.1607 $ 2,652.85 Step 6 $ 72,422.89 $ 6,035.24 $ 34.8187 $ 2,785.50 Step 7 $ 76,044.03 $ 6,337.00 $ 36.5596 $ 2,924.77 80052 Payroll Specialist NE Step 1 $ 49,470.54 $ 4,122.54 $ 23.7839 $ 1,902.71 Step 2 $ 51,944.07 $ 4,328.67 $ 24.9731 $ 1,997.85 Step 3 $ 54,541.27 $ 4,545.11 $ 26.2218 $ 2,097.74 Step 4 $ 57,268.33 $ 4,772.36 $ 27.5329 $ 2,202.63 Step 5 $ 60,131.75 $ 5,010.98 $ 28.9095 $ 2,312.76 Step 6 $ 63,138.34 $ 5,261.53 $ 30.3550 $ 2,428.40 Step 7 $ 66,295.25 $ 5,524.60 $ 31.8727 $ 2,549.82 80051 Program Coordinator NE Step 1 $ 48,250.04 $ 4,020.84 $ 23.1971 $ 1,855.77 Step 2 $ 50,662.54 $ 4,221.88 $ 24.3570 $ 1,948.56 Step 3 $ 53,195.67 $ 4,432.97 $ 25.5748 $ 2,045.99 Step 4 $ 55,855.45 $ 4,654.62 $ 26.8536 $ 2,148.29 Step 5 $ 58,648.23 $ 4,887.35 $ 28.1963 $ 2,255.70 Step 6 $ 61,580.64 $ 5,131.72 $ 29.6061 $ 2,368A9 Step 7 $ 64,659.67 $ 5,388.31 $ 31.0864 $ 2,486.91 Page 16 of 19 CITY OF BALDWIN PARK SALARY SCHEDULE CITY EMPLOYEE ASSOCIATION (CEA) FISCAL YEAR 2023-2024 EFFECTIVE November 15, 2023 80031 Program Supervisor NE Step 1 $ 60,913.19 $ 5,076.10 $ 29.2852 $ 2,342.81 Step 2 $ 63,958.85 $ 5,329.90 $ 30.7494 $ 2,459.96 Step 3 $ 67,156.79 $ 5,596.40 $ 32.2869 $ 2,582.95 Step 4 $ 70,514.63 $ 5,876.22 $ 33.9013 $ 2,712.10 Step 5 $ 74,040.36 $ 6,170.03 $ 35.5963 $ 2,847.71 Step 6 $ 77,742.38 $ 6,478.53 $ 37.3761 $ 2,990.09 Step 7 $ 81,629.50 $ 6,802.46 $ 39.2449 $ 3,139.60 80035 Senior Finance Clerk NE Step 1 $ 47,100.31 $ 3,925.03 $ 22.6444 $ 1,811.55 Step 2 $ 49,455.33 $ 4,121.28 $ 23.7766 $ 1,902.13 Step 3 $ 51,928.09 $ 4,327.34 $ 24.9654 $ 1,997.23 Step 4 $ 54,524.50 $ 4,543.71 $ 26.2137 $ 2,097.10 Step 5 $ 57,250.72 $ 4,770.89 $ 27.5244 $ 2,201.95 Step 6 $ 60,113.26 $ 5,009.44 $ 28.9006 $ 2,312.05 Step 7 $ 63,118.92 $ 5,259.91 $ 30.3456 $ 2,427.65 42052 Senior Housing Specialist NE Step 1 $ 48,783.22 $ 4,065.27 $ 23.4535 $ 1,876.28 Step 2 $ 51,222.38 $ 4,268.53 $ 24.6261 $ 1,970.09 Step 3 $ 53,783.50 $ 4,481.96 $ 25.8575 $ 2,068.60 Step 4 $ 56,472.68 $ 4,706.06 $ 27.1503 $ 2,172.03 Step 5 $ 59,296.31 $ 4,941.36 $ 28.5078 $ 2,280.63 Step 6 $ 62,261.13 $ 5,188.43 $ 29.9332 $ 2,394.66 Step 7 $ 65,374.18 $ 5,447.85 $ 31.4299 $ 2,514.39 80041 Senior Planner NE Step 1 $ 78,138.18 $ 6,511.52 $ 37.5664 $ 3,005.31 Step 2 $ 82,045.09 $ 6,837.09 $ 39.4448 $ 3,155.58 Step 3 $ 86,147.35 $ 7,178.95 $ 41.4170 $ 3,313.36 Step 4 $ 90,454.71 $ 7,537.89 $ 43.4878 $ 3,479.03 Step 5 $ 94,977.45 $ 7,914.79 $ 45.6622 $ 3,652.98 Step 6 $ 99,726.32 $ 8,310.53 $ 47.9453 $ 3,835.63 Step 7 $ 104,712.64 $ 8,726.05 $ 50.3426 $ 4,027.41 Page 17 of 19 PT1 PT2 CITY OF BALDWIN PARK SALARY SCHEDULE PART-TIME EMPLOYEES SA �� L'L E' FISCAL YEAR 2023-2024 EFFECTIVE November 15,2023 Youth Employment Participant 16.82 17.16 17.50 Cashier 16.82 17.16 17.50 PT3 Recreation Leader 16.82 17.16 17.50 PT4 17.16 17.50 17.85 PT5 Intern 16.82 17.16 17.50 Police Cadet Wns.1-MI-EI-En. No 16.82 17.16 17.50 PT6 Department Assistant 17.85 18.21 18.57 Computer Assistant 17.85 18.21 18.57 Maintenance Assistant , Amm.. Es. 'm 17.85 18.21 18.57 PT7 Senior Recreation Leader , 18.21 18.57 18.95 PT8 Assistant Boxing Coach 18.57 18.94 1932 PT9 Lifeguard 18.94 19.32 19.71 PT1 0 Water Safety Instructor 19.32 19.71 20.10 PT11 Swim Coach \11 19.71 20.10 20.51 Computer Specialist 1101. E , � M. E, , E, 'N, EI 19.71 20.10 20.51 PT12 Head Lifeguard 771 g g g g g gmg ...... 20.10 20.50 20.91 Parking Enforcement Officer F66 ..... 1 17.85 .....1 8!26 18.57 18.94 19.32 19.70 PT13 Administrative Clerk 11- HR 17.66 18.54 19.47 20.44 21.47 22.54 23.67 PT14 Program Specialist WE- X01,11, MENNEN! 20.50 20.91 21.33 Head Boxing Coach 20.50 20.91 21.33 PT1 5 18.57 18.94 19.32 19.70 20.10 20.50 20.91 Page 18 of 19 PT1 6 Aquatic Manager ... XXX 21.33 21.76 22.19 PT17 18.94 19.32 19.70 20.10 20.50 20.91 21.33 PT1 8 19.32 19.70 20.10 20.50 20.91 21.33 21.75 PT19 19.70 20.10 20.50 20.91 21.33 21.75 22.19 PT20 20.10 20.50 20.91 21.33 21.75 22.19 22.63 PT21 20.50 20.91 21.33 21.75 22.19 22.63 23.09 PT22 20.91 21.33 21.75 22.19 22.63 23.09 23.55 PT23 21.33 21.75 22.19 22.63 23.09 23.55 24.02 PT24 21.75 22.19 22.63 23.09 23.55 24.02 24.50 PT25 22.19 22.63 23.09 23.55 24.02 24.50 24.99 PT26 Civilian Dispatcher 22.63 23.09 23.55 24.02 24.50 24.99 25.49 PT27 Reserve Police Officer 23.09 23.55 24.02 24.50 24.99 25.49 26.00 Approved November 15, 2023 Resolution No. 2023-xxx Page 19 of 19 JOB DESCRIPTION Information Technology Manager Revised: November 15, 2023 Position Code: 80070 Group: CMEA FLSA: Exempt SUMMARY: Under general direction, plans, organizes, oversees, coordinates, and manages the staff and operations of the City's Information Technology Division; implements information technology initiatives; ensures the division's services fullfill the goals and objectives of the City; performs long-range planning related to the acquisition, maintenance, and replacement of hardware and software throughout the City; manages the effective use of division resources to improve organizational productivity and customer services; provides complex and responsible support to management in areas of expertise. DISTINGUISHING CHARACTERISTICS: This is a management classification responsible for planning, organizing, and managing the staff, operations, and activities of the City's Information Technology Division. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision - making responsibilities, which include division budget administration, program evaluation, and recommendation and implementation of policies, procedures, goals, objectives, priorities, and standards related to information technology systems and initiatives. Incumbents serve as a professional -level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines. SUPERVISION RECEIVED AND EXERCISED: Receives general direction from the Chief Executive Officer. Exercises direct supervision over professional and technical support staff. ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class, employees may be assigned duties which are not listed below, reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Manages and participates in the administration and maintenance of the City's information technology infrastructure; evaluates, selects, and recommends City-wide information systems purchases; develops long-term information systems strategies to plan for and control systems upgrades and growth; evaluates and recommends new technologies; and encourages innovation among technical staff in the utilization and implementation of ideas and techniques. • Performs special projects as assigned; participates in deliberations to address technology operational issues and in the development of management recommendations for system improvements; implements adopted technology strategic plans, policies, and standards. • Participates in the development, administration, and oversight of division budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding. • Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement. Information Technology Manager Baldwin Park CA 1 of 3 • Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with City specifications and service quality. • Resolves computer system -related problems as they occur; provides direction and technical supervision to internal staff and external consultants whose work involves systems -related tasks and work methods. • Provides high -quality internal customer service to all City departments; performs technical support, installation, maintenance, and repair of computers and other information systems equipment. • Meets with other departments regarding their information technology and computer system needs, projects, and initiatives; determines the scope and priorities of projects; discusses and recommends system capacity and equipment acquisitions. • Recommends and develops plans for systems development and operations, hardware and software purchases, budgets, and staffing; develops, implements, and monitors information technology system policies and controls to ensure data accuracy, security, and legal and regulatory compliance. • Manages staff to perform systems analysis and upkeep of the City's telephone, voicemail, legacy financial system, and Police Department computer systems including CAD/RMS and mobile data computers. • Manages computer operation scheduling, backup, storage, and retrieval functions. • Provides software support to end users in the selection, procurement, usage and maintenance of programs and hardware. • Prepares and presents staff and agenda reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, and boards. • Conducts a variety of organizational and operational studies and investigations; recommends modifications to assigned programs, policies, and procedures, as appropriate. • Serves as liaison for assigned functions with other City departments, divisions, and outside agencies. • Attends and participates in professional group meetings; stays abreast of new trends and innovations in information technology; researches emerging products and enhancements and their applicability to City needs. • Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval. • Supports City Council Meetings, Planning Commission Meetings, SOC Meetings, including virtual Zoom Meetings and AV system in the Council Chamber. • Ensures staff compliance with City and mandated safety rules, regulations, and protocols. • Provides regular status reports to the Chief Executive Officer. • Supports the relationship between the City of Baldwin Park and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -related issues and City information; performs other duties and special assignments as required or assigned. MINIMUM QUALIFICATIONS: Education, Training, and Experience Guidelines: Any combination equivalent to experience and education that would provide the required knowledge, skills, and abilities, would be qualifying. A typical way to obtain the required qualifications would be: Bachelor's Degree from an accredited college or university with major coursework in Computer Science, Information Technology, Management Information Technology, or a related field; AND six (6) years of increasingly responsible experience in the management of administration of a comprehensive technology program, of which three (3) years should be in a management or supervisory capacity. Experience working with or at a municipal organization is highly desirable. Microsoft Certified Systems Engineer (MCSE) Certification is highly desirable. Knowledge of: • Administrative principles and practices, including goal setting, program development, implementation, evaluation, and project management. • Principles and practices of budget development and administration. • Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. • Principles and practices of leadership. • Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility. Information Technology Manager Baldwin Park CA 2 of 3 • Principles and practices of contract administration and management. • Best practices with respect to the development, implementation and management of information technology systems hardware and software. • Infrastructure components including computer networks, personal computers, Voice over IP telecommunications, and other electronic office automation. systems. • Hardware and software characteristics of various technology systems and a general understanding of system features and their integration capabilities. • Systems design and development process, including requirements analysis, feasibility studies, software design, programming, beta testing, installation, evaluation, and operational management. • Principles and practices of database management and administration. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. • Recent and on -going developments, current literature, and sources of information related to the operations of the assigned division. • Methods and techniques of preparing technical and administrative reports, and general business correspondence. • City and mandated safety rules, regulations, and protocols. • Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Skills and Abilities: • Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner. • Provide administrative, management, and professional leadership for the division. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. • Evaluate and develop improvements in operations, procedures, policies, or methods. • Organize, manage, implement, and maintain efficient and effective automated systems to ensure the reliability and integrity of the system infrastructure and the City's data integrity. • Manage City's New Data Center, virtualization environment. • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. • Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Analyze, interpret, summarize, and present technical information and data in an effective manner. • Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. • Excellent written and verbal communication skills and the ability to communicate with other non -technical departments in a clear way that provides an understanding and inspires confidence in the team's ability to deliver complex technical solutions. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Experience and Education Licenses Must possess and maintain an appropriate California Driver's License. Physical Demands and Working Environment Work is performed in a standard office environment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds. Information Technology Manager Baldwin Park CA 3 of 3 JOB DESCRIPTION Information Systems-Supervisor_Tech Revised DEFINITIONSUMMARY: Under general direction, Position Code: 80070 Group: CIMEA FLSA: Exempt ar-ch,Rs, puan&-,and orgaNzesthe-acqLds4tioR of-conVuter--har-dwaFe-arK"oftwar- "'efiRes-scape-of-prof&Gt� pFepa: �ficat�.; .urc-hases-and--Goordk- i t4ato4,4-,,-� st '"he-ongeing4TTalntenand-dev4, opmerit of-� r&-pfegram&- Information Systea"TA Ma4agf—r Technology Manager Baldwin Park CA 1 of -- Formatted: Font: (Default) Arial Formatted: Font: Bold Formatted: Font: Bold, Not Italic Formatted: Font: Not Italic Formatted: Font: 10 pt, Not Italic Formatted: Left, Indent: Left: 0" Formatted: Heading 1 Formatted: Tab stops: 0.71", Left A&srs�n-th&-ccsFn{a�tation and per, pafatioR-of the -department and cit"ide budget rekARg to4nfomiation &yst&�,, aGt4v&es- re,-Grni Ganduats TMseafc4,,,- e formawiaWs-for-sheFojec4&-ovide-s-�-iff iffoeraentateR-of pr-e�eGernrrreridatieas- inv-entopf-systems- Sypervises-the Qt)�&rnafFpfac&sstng ariddistrilvation functfef4&; SAin, , -n4aes--the funefions * Manages staff tc)_perfgrm_systems �—analysis —and —up—kew gLthe —q1jy5--tq—'ePbPnt —voicenia—d-le-gagy financial -sysLem,---qnd..Police --Department rn J-n-Cl-ndin-_q RM CAJD/S and rnobile data --co- puter syatenLs ct�uters. * Manages computer operation scheduling, backup, storane, and retrieval functions. * Provides software support to end users in the selection—grocttremgrtt, usage and maintenance 2f p L_o g�a rns and hardware * Pre ares and resents staff and a enda re orts and other necessar corregDondence related to Information &ysteRr" T+MiRageO echnolo%Manager Baldwin Park CA 2 of 5 Formatted: Font color: Auto, Character scale: 100% Formatted: Font: 10 pt Formatted: Normal, No bullets or numbering Conducts a variety_2f (?fg.an zELtiQn and o, eLqtignal studies and Ab in a ns oMmends E- stit modifications to assigned pro rq ams policies and procedures as ppropriate S-erves-as-flaison for assigneciftnctions �,vith_olher_City-City--divi.sion�,--and outside Attends and participates in profession-9 group —.tinof new trends and innovations in information tech n gi ngy.Ljesearches em€ r in oducts and enhancements and their a licability to City needs. procedural changes after aparoval, leetin sand AV s stem in the Council Chamber, assignments as required or assigned. 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Information &yst&mg-OT)ManRgs4 er Baldwin Park CA 4 of Excellent written and verbal communication skills and the abilit to communicate with other non -technical departments in a clear waythat an understanding and inspires confidence in the team's abilit—to deliver complex technical solutions. Use tact.imLgtivf_prutlence ,and indeEendent.j )dgmant within genera olicy, ?roeedara!, and lectal guid�eEines. Establish maintain, and foster positive and effective working relationships with those contacted in the course of work. d " Formatted: Indent: Left: 0" Experience and Education •€ae €tuafi �ploal= � dr�� and�bids4' 1d�ka Licenses Must possess and maintain an appropriate California Pdriver's Llicense. Formatted: Font: Bold Formatted: Font: Not Bold Information 4yste -O ana0erTechnolaq� �1� Aaneger Baldwin Park CA 5 of 5 ITEM NO. 13 0+��at, TO: Honorable Mayor and Members of the City Council 11 FROM: Enrique C. Zaldivar, Chief Executive Officer PREPARED BY: Marco A. � Martinez City Attorney � Y Y ite�rt,"; DATE: November 15, 2023 SUBJECT: Approval of Cannabis Pre -Application Agreement (Property located at 15023 Ramona Boulevard) with IGF Partners Realty LLP and California Harvest Fund LLC SUMMARY The purpose of this staff report is to consider the approval of a Cannabis Pre -Application Agreement with IGF Partners Realty LLP and California Harvest Fund LLC to authorize the acceptance for processing of a cannabis manufacturing application for property located at 15023 Ramona Boulevard, Baldwin Park, California ("Property"). RECOMMENDATION It is recommended that the City Council authorize the Chief Executive Officer to execute the Agreement, subject to any non -substantive changes made by the CEO and City Attorney. FISCAL IMPACT There is no fiscal impact with the approval of the amendment. The applicants will be paying all required processing fee typically associated with a cannabis license application. BACKGROUND The City of Baldwin Park is involved in a lawsuit filed by the owner of property located at 15023 Ramona Boulevard ("Property"). While that lawsuit has progressed, staff was approached by the proposed purchaser of the Property (IGF Realty) and their proposed business operator (California Harvest) to request that they be allowed to submit their proposed cannabis manufacturing application to operate a cannabis manufacturing business on the Property while the lawsuit progresses. In essence, they want to get a head -start on the application review process pending settlement or disposition of the lawsuit. California Harvest seeks to be allowed to submit their cannabis permit application to operate a cannabis manufacturing business on the Property while the lawsuit is pending. In essence, the proposed operator, California Harvest, seeks to get a "head -start" on the cannabis permit application review process pending settlement or other disposition of the lawsuit. Of course, the City is also interested in expediting the cannabis application review process for an available license so that when the case is settled or adjudicated, the City can accommodate an operator that will produce revenue. This Pre -Application Agreement authorizes the submittal of a cannabis manufacturing application for review and processing. However, no license can be issued until the applicants submit a complete application and (1) the lawsuit is adjudicated or settled by all parties to the lawsuit; (2) the purchaser and/or operator purchase or lease the property from the owner; (3) the owner/operator execute the City's standard Commercial Cannabis Agreement (CCA) and the City Council approves the license at a public meeting. The applicants will be responsible for the payment of all typical cannabis processing fees, including fees related to the applicant background checks and building occupancy review fees. LEGAL REVIEW The City Attorney has reviewed the attached draft amendment and has approved its form and content. ATTACHMENTS 1. Draft Cannabis Pre -Application Agreement CANNABIS LICENSE PRE -APPLICATION AGREEMENT This CANNABIS LICENSE PRE -APPLICATION AGREEMENT is entered this day of October, 2023 by and between the CITY OF BALDWIN PARK, a California municipal corporation, ("CITY") and IGF PARTNERS REALTY II LLC., a California limited liability company and CALIFORNIA HARVEST FUND, LLC, a California limited liability company (collectively the "APPLICANTS"). CITY and APPLICANTS are sometimes hereinafter referred to collectively as the "Parties" or singularly as "Party." RECITALS. A. APPLICANTS are interested in purchasing property located at 15023 Ramona Boulevard, Baldwin Park, California; APN 8437-021-006 ("Subject Property") from the current Owner, Greg Erickson ("Owner") for the purpose of establishing a cannabis manufacturing business in accordance with CITY's commercial cannabis ordinance and regulations; and B. CITY and Owner are currently engaged in a dispute over the previous use of the Subject Property as a cannabis manufacturing business and the payment of certain fees that CITY alleges are owed by Owner to CITY; and C. On March 31, 2022 Owner filed a Complaint for Damages and Declaratory and Injunctive Relief alleging certain claims against CITY including Intentional Interference with Contractual and Prospective Economic Relationship ("COMPLAINT") related to the APPLICANTS' alleged attempts to purchase the Subject Property from Owner for the purpose of submitting a cannabis manufacturing license application to authorize use of the Subject Property for cannabis manufacturing purposes; and D. CITY and Owner have recently engaged in settlement discussions that would result in the dismissal of the COMPLAINT and authorize APPLICANTS to submit an application for a cannabis manufacturing license and an application for issuance of a Certificate of Occupancy for use of the Subject Property as a cannabis manufacturing business; and E. On September 1, 2022, APPLICANTS met with CITY staff to discuss the application requirements for the submittal of a cannabis manufacturing license and certificate of occupancy permit for the Subject Property and APPLICANTS have indicated a continued interest in submitting such applications for the purpose of obtaining such entitlements; and F. APPLICANTS are not a party to the COMPLAINT or the settlement discussions between CITY and Owner and make no representations concerning the accuracy of COMPLAINT or the settlement discussions held between CITY and Owner; and G. APPLICANTS have indicated a desire to continue to pursue the purchase of the Subject Property from Owner, upon the condition that they can be reasonably assured that they 65431,00101\41688585.6 can pass CITY requirements for issuance of a cannabis license, background checks and certificate of occupancy for use the Subject Property as a cannabis manufacturing business; and H. CITY is willing to accommodate APPLICANTS' pursuit of the purchase of the Subject Property and provide them with information and assurances concerning the CITY's cannabis application process with the consent of Owner, while settlement discussions with the Owner are finalized; and I. In order to accommodate APPLICANTS' pursuit of the purchase of the Subject Property, CITY wishes to authorize APPLICANTS to submit a Pre -Application Package for preliminary review that includes requests for a cannabis manufacturing license, applicant background checks and certificate of occupancy requests whose final issuance would be contingent on certain actions described in this Agreement. NOW, THEREFORE, CITY AND APPLICANTS HEREBY AGREE AS FOLLOWS: A. INCORPORATION OF RECITALS AND IDENTITY OF PARTIES. The Recitals set forth above are not only recitals but form an integral part of the Agreement between the Parties are incorporated herein, in their entirety, by this reference. The legal identities of the parties to this Agreement and their addresses are as follows: 1. APPLICANTS are A. IGF PARTNERS REALTY II, LLC [ADDRESS] B. CALIFORNIA HARVEST FUND, LLC [ADDRESS] 2. Notices to any party shall be personally delivered or sent by first class mail to its principal office address as follows. APPLICANTS acknowledge that all Parties listed in their Pre -Application Package and this Agreement are Parties that will be applying for a CITY cannabis manufacturing license for the Subject Property and are bound by the terms of this Agreement. 1. Automatic Termination. This Agreement shall automatically expire and be of no further force or effect upon the CITY's written notification to APPLICANTS that processing is complete, along with the results of the findings related to such Pre -Application. 2. Survival of Terms. Notwithstanding the automatic termination of this Agreement, the Release of Liability (Section D), Release of Unknown Claims (Section E), Indemnification (Section F) and Remedies (Section G) provisions of this Agreement shall survive termination. 65431,00101\41688585.6 C. OBLIGATIONS OF THE PARTIES. 1. Upon APPLICANTS' submittal of a complete Pre -Application package, CITY agrees to perform the following actions: a. Proposed Pre -Application Process. The CITY shall accept for processing pre - applications to conduct a cannabis manufacturing business on the Subject Property. The applications shall include all information and elements on the CITY's standard cannabis application and shall include all information typically submitted by applicants for a cannabis manufacturing business, including the following (collectively the "Pre -Application Package"): 1. An Owner's affidavit certifying that the Owner of the Subject Property consents to the submittal of cannabis manufacturing application and that no other person has rights to such submittal or authorization for the use of the Subject Property; and 2. A building occupancy permit application requesting the issuance of a certificate of occupancy for the use of the building on the Subject Property for cannabis manufacturing purposes. APPLICANTS acknowledge that acceptance of an application and approval of a certificate of occupancy for the Subject Property is dependent on CITY's review of building plans authorized prepared by a registered architect/engineer and complying with the latest adoption of the California Building Standards Code for the use of the Subject Property as a building suitable for a cannabis manufacturing. CITY makes no representation concerning the suitability of prior building and engineering plans that may have been submitted by prior applicants for use of the building on the Subject Property as a cannabis manufacturing business. To the extent that any such prior building and engineering plans will be used to obtain a certificate of occupancy, the APPLICANTS shall comply with all requirements of California law related to the use of such prior building and engineering plans, including but not limited to, obtaining written permission from the architect/engineer for their use. 3. Application requests for background check approvals for any person listed on the Pre -Application. 4. A cannabis manufacturing application on the CITY's standard application forms. b. Processing of Pre -Application Package. CITY agrees to diligently process the Pre -Application Package according to the following timelines: 1. Once the Pre -Application Package is deemed complete, CITY agrees to process the individual components of the Pre -Application Package within the following timelines: (a). For reviews that are conducted exclusively by CITY staff, CITY agrees to process such reviews within forty-five (45) days of submittal of a complete Pre- 65431,00101\41688585.6 Application Package. CITY shall inform APPLICANTS of the status of the review upon completion and shall indicate whether final approval is pending other elements of the Application Package, in addition to the conditions for issuance of a final license contained in this Agreement. (b). For processing performed by a third -party vendor or government agency the CITY agrees to make reasonable efforts to expedite the process by inquiry, supplying information without delay and providing notification to APPLICANTS of status and/or alternative approaches to review. Third -party vendors or government agency reviews of the Pre - Application Package (i.e. Los Angeles County Health Department, Los Angeles County Fire Department, and Background Checks) shall not be subject to the timelines set forth in this Agreement., Notwithstanding the above, the City shall concurrently process applications that are subject to the exclusive review by CITY, but finalization is not required until the CITY has been notified by such third -party vendors or government agency that their review is complete and the application may continue with processing pursuant to the terms of this Agreement. C. APPLICANTS to Pay Pre -Application Costs/Fees. APPLICANTS shall pay to the CITY, all of CITY's standard cannabis license application processing and review fees, and all building review and occupancy fees, charged to all other similar applicants. 2. At the conclusion of CITY's Pre -Application Package review, CITY shall provide APPLICANTS with written notice of the results. APPLICANTS understand and agree that a final cannabis manufacturing license/certificate of occupancy for use of the Subject Property as a cannabis manufacturing business shall not be issued unless and until the following have occurred: a. APPLICANTS"' Pre -Application Package has been completed and it has been determined that the Pre -Application complies with all CITY requirements for issuance of a cannabis manufacturing license; and b. CITY and Owner have entered into a Settlement Agreement dismissing the COMPLAINT against CITY in accordance with its terms; and APPLICANTS provide CITY with proof of ownership of the Subject Property or an executed Lease for use of the Subject Property as a cannabis manufacturing business; and d. APPLICANTS provide CITY with a signed and executed commercial cannabis agreement (CCA), a sample of which has previously been provided to APPLICANTS; and CITY's City Council has approved APPLICANTS' cannabis license at a public meeting; and f. APPLICANTS will pay to CITY a "Voluntary Pre -Application Determination Fee" in an amount at the discretion of the APPLICANT and payable at the close of the real estate acquisition. 65431,00101\41688585.6 D. RELEASE OF LIABILITY BY APPLICANTS. APPLICANTS for themselves, their heirs, executors, administrators, assigns, including their predecessors, successors, subsidiaries, partners, members, managing members, and successors, (including subsequent assigness), fully and forever releases and discharges the CITY, including its constituent departments, councils, commissions, agencies, boards, predecessors, successors, subsidiaries, related entities, and current and former officers, directors, trustees, agents, attorneys, employees, and assigns (collectively "Releasees") from any and all liabilities, claims, demands, contracts, debts, damages, penalties, acts or omissions, obligations, and causes of action of every nature, kind, and description, in law, equity, or otherwise, whether now known or unknown, which heretofore do or may exist, in any way arising out of, connected with, or related to the CITY's processing of the Pre -Application Package (the "Released Claims"). The Released Claims include, but are not limited to, any matter, cause, or thing in any way arising out of, connected with, or related to the matters identified in the COMPLAINT, and any and all past, pending, or contemplated claims in any way arising out of, connected with, or relating to the allegations and prayer sought in the COMPLAINT or the processing of the Pre -Application. E. RELEASE OF UNKNOWN CLAIMS. Consistent with the foregoing, in consideration of the settlement herein agreed to, the parties expressly waive and relinquish all rights and benefits afforded by Section 1542 of the California Civil Code and do so understanding and acknowledging the significance of such specific waiver of Section 1542. Section 1542 states: A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN BY HIM OR HER MUST HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH Thus, notwithstanding the provisions of Section 1542, and for the purpose of implementing a full and complete release and discharge, the parties expressly acknowledge that this Agreement is intended to include in its effect, without limitation, all claims of which the parties does not know or suspect to exist in their favor, at the time of execution hereof, and that this Agreement contemplates the extinguishment of any such claims. Nothing in this Agreement is intended to waive or release any claim or potential claim that cannot be waived or released under applicable California or federal law. APPLICANTS shall indemnify and hold harmless CITY and its elected officials, officers, contractors, consultants, attorneys, employees and agents against all damages, claims, liabilities, losses, and other expenses, including without limitation, reasonable outside attorneys' fees and related costs, incurred by CITY in connection with third -party lawsuits or proceedings, to the extent that they arise out of: (1) APPLICANTS breach hereof, negligence, or willful misconduct; (2) APPLICANTS' violation of any applicable law, ordinance, rule, or regulation; (3) 65431,00101\41688585.6 APPLICANTS breach of any warranty provided to CITY hereunder; or (4) any willful provision of inaccurate, erroneous, or incomplete information by or on behalf of APPLICANTS hereunder. G. REMEDIES IN GENERAL. It is acknowledged by the parties that CITY would not have entered into this Agreement if it were to be liable in damages under this Agreement, or with respect to this Agreement or the application thereof. In general, each of the parties hereto may pursue any remedy at law or equity available for the breach of any provision of this Agreement, except that CITY shall not be liable in damages to APPLICANTS, or to any successor in interest of APPLICANTS, or to any other person, and APPLICANTS covenant not to sue for damages or claim any damages from CITY or any Releasees: (a) For any breach of this Agreement or for any cause of action which arises out of this Agreement; or (b) For the taking, impairment or restriction of any right or interest conveyed or provided under or pursuant to this Agreement; or (c) Arising out of or connected with any dispute, controversy or issue regarding the application or interpretation or effect of the provisions of this Agreement. The parties agree that the CITY' S acceptance of the Pre -Application Package is done so, in part, as consideration of a global settlement agreement or dismissal of litigation by OWNER against the CITY. If such Settlement Agreement or Dismissal is not reached, the Pre -Application Package filed by the Applicant is null and void and shall be cancelled. H. SEVERABILITY. In the event that any provision of this Agreement shall be found unenforceable by a court of competent jurisdiction, the provision shall be deemed modified to the extent necessary to allow enforceability of the provision as so limited, it being intended that the Parties shall receive the benefits contemplated herein to the fullest extent permitted by law. If a deemed modification is not satisfactory in the judgment of such court, the unenforceable provision shall be deemed deleted, and the validity and enforceability of the remaining provisions shall not be affected thereby. I. JOINTLY DRAFTED. This Agreement is deemed to have been drafted jointly by the Parties. Any uncertainty or ambiguity shall not be construed for or against any Party based on attribution of drafting to any Party. J. HEADINGS. Titles, headings, or captions herein are inserted as a matter of convenience, and in no way define, limit, extend, or describe the scope of this Agreement or any provision hereof. K. AUTHORIZATION TO SIGN. Each Party has read this Agreement in its entirety and understands and knowingly and voluntarily agrees to the terms of this Agreement without duress or influence by any other Party or any third person. Those individuals who are signing this Agreement on behalf of a Party represent and warrant that he or she has authority to bind that Party to this Agreement. Each Party, by signing below, acknowledges that no representation, promise, or inducement has been made other than as set forth in this Agreement, and that each Party enters into this Agreement without reliance upon any other representation, promise or 65431,00101\41688585.6 inducement not set forth herein. Each Party also acknowledges: (a) that they have had a reasonable opportunity to consult with an attorney; and (b) that they have read and understand this Agreement, are fully aware of its legal effect, and have entered into it freely and voluntarily based on their own judgment and/or their attorney's advice. Each Party acknowledges that they have been given a reasonable amount of time to consider the terms of this Agreement. L. BINDING UPON SUCCESSORS. This Agreement and all of its terms shall apply to, be binding upon, and inure to the benefit of the respective heirs, administrators, executor, legal representatives, assigns, successors, and agents of the Parties. M. COUNTERPARTS. This Agreement may be executed in counterparts, all of which, taken together, shall be deemed one original. Electronic and PDF signatures that are unique to the person using it, capable of verification, under the sole control of the person using it, and linked to data in such a manner that if the data are changed, the electronic signature is invalidated, are acceptable. EXECUTED as of the date first written above, by: [SIGNATURES ON FOLLOWING PAGE] 65431,00101\41688585.6 Dated: 2023 APPLICANTS: Dated: 2023 IGF PARTNERS REALTY II LLC By:NAME Title: APPLICANT CALIFORNIA HARVEST FUND, LLC By: NAME Title: APPLICANT Dated: .2023 CITY OF BALDWIN PARK By: Title: 65431,00101\41688585.6 ITEM NO. 14 SUBJECT: Honorable Mayor and Members of the City Council Enrique C. Zaldivar, City Manager Shirley Quinones, Chief Deputy City Clerk November 15, 2023 Designation of Delegate and Alternate Representatives for the San Gabriel Valley Mosquito and Vector Control District SUMMARY This item seeks selection of a delegate and alternate to serve on San Gabriel Valley Mosquito and Vector Control District Board of Trustees on behalf of the City of Baldwin Park. RECOMMENDATION It is recommended that the City Council: 1. Accept nominations on the floor by the Members of the City Council; and 2. Appoint a delegate and an alternate, and adopt Resolution No. 2023-036 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPOINTING A REPRESENTATIVE AND ALTERNATE AS OFFICIAL REPRESENTATIVES OF THE CITY AS MEMBERS OF THE SAN GABRIEL VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT"; and 3. Direct the City Clerk to provide notification to the SGVMVC of the action taken by the governing body. FISCAL IMPACT There is no fiscal impact associated with this action. The San Gabriel Valley Mosquito & Vector Control District offers a monthly travel reimbursement of $100 to the representative who attends the meeting on behalf of the City. BACKGROUND In September 2017, the City of Baldwin Park was official annexed into the San Gabriel Valley Mosquito and Vector Control District (Vector Control District). This annexation provide that property taxes be collected and paid to the Vector Control District in exchange for vector control and mosquito abatement services. As a member agency, the City will have an interest in the policies and business activities of the Vector Control District. As a participant, the City is provided one delegate and one alternate to represent the City's interests at monthly Board meetings. Vector Control District meetings are held on the second Friday of each month, at 7:00 a.m., at its facility in West Covina. The attending representative will receive a monthly travel reimbursement of $100 for attendance. The two stipulations are that the Page 1 / 2 representative and alternate must be residents of Baldwin Park and must serve a two year term commencing January 1, 2024 and ending December 31, 2025. ALTERNATIVES The alternative is to not appoint representation, however, this would eliminate the City's ability to stay informed and have input on policy and decision making actions of the Vector Control District. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Resolution No. 2023-036 Page 2 / 2 RESOLUTION NO. 2023-036 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPOINTING A REPRESENTATIVE AND ALTERNATE AS OFFICIAL REPRESENTATIVES OF THE CITY AS MEMBERS OF THE SAN GABRIEL VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT WHEREAS, in September 2017, the City of Baldwin Park ["City"] was legally annexed and became a member of the San Gabriel Valley Mosquito and Vector Control District ["District"]; and WHEREAS, the San Gabriel Valley Mosquito & Vector Control District (District) promotes cooperation and communication with property owners, residents, social and political groups, and other governmental agencies to aid in the efforts of educating the public about mosquito -borne diseases. The District is governed by a twenty-four member Board of Trustees with one Trustee appointed by each contracting city and one by the County of Los Angeles; and WHEREAS, the City's participation in the business and decision -making process is an integral part of being a member of the District; and WHEREAS, the appointment of a delegate and alternate delegate is necessary in order to fully and effectively participate in District business. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council of the City of Baldwin Park does hereby appoint the following persons as its representative and alternate to the Governing Board of the San Gabriel Valley Mosquito and Vector Control District for a period ending December 31, 2025: Section 2. That the City Clerk shall certify to the adoption of this Resolution and shall forward copies hereof to said committees and organizations. PASSED, APPROVED, AND ADOPTED this 15t" day of November, 2023. EMMANUEL J. ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2023-036 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on November 15, 2023 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK ITEM NO. 15 SUBJECT Honorable Mayor and Members of the City Council Ron Garcia, Director of Community Development Marco Martinez, City Attorney November 15, 2023 Ordinance Section 122.04(H) of the Baldwin Park Municipal Code Amending Food Truck Stopping Times SUMMARY This report seeks City Council approval of an Ordinance to amend the limits that food trucks can remain parked in a single location. RECOMMENDATION It is recommended that the City Council waive further reading, read by title and introduce the following: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING SECTION 122.04(H) OF CHAPTER 122, TITLE XI OF THE BALDWIN PARK MUNICIPAL CODE RELATING TO TIME LIMITS FOR THE VENDING OF FOOD FROM FOOD TRUCKS FISCAL IMPACT There is no fiscal impact from adoption of the proposed ordinance. BACKGROUND At the last City Council meeting, the City Council directed staff to review the provisions of the City's food truck vending regulations that limit the parking of food trucks in the City to no more than ten (10) minutes in a single location. Those provisions are contained in Section 122.04(H) of the Baldwin Park Municipal Code and provide as follows: "(H) No vending from such vehicle shall be permitted for a period of time in excess of ten minutes in any one location and said vehicle must be moved a distance of not less than 100 feet between consecutive stops at which vending occurs. The City Council was concerned that the 10 minute limitation was too restrictive to allow food truck vendors to properly serve the needs of customers, given the preparation times needed to set-up business and cooking operations and clean-up operations at the conclusion of the stay. Staff reviewed the regulations imposed in other cities and learned that these vary from an unlimited amount of time to 60 minutes. Many authorized the standing of food trucks in a single location to a few hours. As a result, the proposed ordinance would authorize food trucks to vend from a single location to no more than 5 hours. This would allow food truck operators to safely conduct food prep operations and clean up tasks, while allowing them to service customer needs. Staff believes such additional flexibility promotes food truck operator and patron safety. Page 1 / 2 Additional standards for Council consideration: • Require proof of commissary contract to store the food truck per LA County Public Health Regulations. • Prohibit food trucks from operating on or within a distance 150 feet from property used or zoned for residential use. • Prohibit food trucks from operating within 25 feet of an intersection. • Prohibit food trucks from placing moveable tables, chairs, ice chest, and equipment. • Prohibit obstruction of pedestrians along the sidewalk. • Allow food trucks to only operate between the hours of 5:00 a.m. and 12 midnight. • Require a 50 foot separation from other food trucks (prevent over concentration), except for City - approved special events. • Require 50 foot separation from any restaurant door or outside dining. • Prohibit use of free standing and animated signs. • Require 500 foot separation from a school, City Park, or facility. ALTERNATIVES Council may choose to provide staff with other directions. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Draft Ordinance Page 2 / 2 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING SECTION 122.04(H) OF CHAPTER 122, TITLE XI OF THE BALDWIN PARK MUNICIPAL CODE RELATING TO TIME LIMITS FOR THE VENDING OF FOOD FROM FOOD TRUCKS WHEREAS, the City of Baldwin Park, California ("City") is a municipal corporation, duly organized under the California Constitution and laws of the State of California; and WHEREAS, by virtue of the police powers delegated to it by the California Constitution, the City has the authority to enact laws which promote the public health, safety, and general welfare of its citizens; and WHEREAS, the City wishes to amend its Municipal Code to provide greater flexibility for food truck operators to vend on City streets and promote public and worker safety by authorizing food truck operators to vend for longer periods of time to eliminate rushed sales and operations and promote worker and patron safety; and WHEREAS, the City Council finds that this amendment and these regulations are enacted in order to protect the public health, safety and welfare of the residents, property owners and visitors to the City of Baldwin Park. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. The recitals above are true and correct and incorporated herein by reference. SECTION 2. Section 122.04(H) of Chapter 122, Title XI of the Baldwin Park Municipal Code is hereby amended to read as follows: "(H) No vending from such vehicle shall be permitted for a period of time in excess of ten minute 5 hours per day in any one location and said vehicle must be moved a distance of not less than 100 feet between consecutive stops at which vending occurs. SECTION 3. California Environmental Quality Act ("CEQA"). The City Council finds that this Ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to Section 15060(c)(2) of the CEQA Guidelines because the activity has no potential for resulting in a direct or reasonably foreseeable indirect physical change in the environment, and pursuant to Section 15060(c)(3) of the CEQA Guidelines because the activity is not a project as defined in Section 15378) of the CEQA Guidelines. 65431.00107\4 ] 785225. ]. SECTION 4. Effective Date. This ordinance shall take effect thirty (30) days after its adoption by the City Council. SECTION 5. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the Ordinance and the application of such provision to other persons or circumstances shall not be affected thereby. I hereby certify that Ordinance No. was PASSED, APPROVED, AND ADOPTED by the City Council of the City of Baldwin Park on the day of , 2023. EMMANUEL J. ESTRADA, MAYOR ATTEST: CITY CLERK APPROVED AS TO FORM: [01 k va in a110191,1WA 2 65431.00107\41785225. ]. ITEM NO. SA-1 TO: 09, CIF FROM: PREPARED BY: �'F�a'x DATE: SUBJECT: Honorable Mayor and Members of the City Council Rose Tam, Director of Finance Anthony Ceballos, Accountant November 15, 2023 Treasurer's Report SA — September 2023 SUMMARY Attached is the Treasurer's Report for the month of September 2023. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for September 2023. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit "A", Treasurer's Report Page 1 / 1 HVTz1W[1l[!1[i CITY OF BALDWIN PARK TREASURER'S REPORT 9130t2023 INTEREST PURCHASE MATURGY PAR state atCallforrea Local Agency Investment Fund (LAIF) . .. .. ....... City -including General Fund & all other Special Revenue Funds 3,534% Revalue Authority 3434% Pt[filumLemp"Mos-ft. , Traditions BancorpInc. (Carnbridee investmenttResearch-) 4$5% RIM Varies Varies 5 $0,933,235.45 $ 50,933,235A5 3 50,933,235.46 3 60,933,23SA6, Varies Varies 41108 413,08 413,88 41188 50_,933,G49.33 _--50,933,64133 59,933,649.33 50_,933,649.33 IIW2022 111412024 250,000:00 250,000.00 250r00o.00 247,255,00 250,000.00 250,000.00 250,000.00 247,255.0 Federal Farm OR OKS Bond (Mutual Securities) 4.125% 912612022 10HIC1023 Federal Home Loan BA SER IT-8024 (Mutual Securities) 5.000% 2JI512023 V1512024 Federal Home Loan BASER 5C-5024 Jklutual Securities) &520% I/362023 6Y281202A Federal Home Loan On SER 5G-8024 (Mutual securities) 5,625 /l 712IV2023 1012412024 W_ _T1 o-airuy-MLO United States Trans SER BE 8024 (Mutual Securities) 3.000% 714312023 713112024 US Bank -Debt Service Trustee Aegglials Fiscal Agent Funds (TrusliDabt Service fund) Varies Varies Varies Fiscal Agent Funds- Successor Agency (-FrusUDOW Service Fund) Varies Varies Varies 3,000,000r00 3,100,000.00 3,000,00treo 2,9911,290.00 2,000,000'00 2,400,000"30 2,000,000.00 1,995,360,00 1,000,000,00 1'000,000AD 1,000,000'00 997,190,00 1,00�0,000,00 1,000,000,00 1,000,000a0 996,940,00 7,000,000.60— 7�000,000.00 00000.00 6,500,00000 6,500,000L00 6'500.000'00 8,367,725.00 6,600,000.00 6,500,000.00 61500,000,00 6,367,725so 3,775,972,17 3,775,972.17 3,775,972L17 3,775,97117 11,50&76 1i,506.76 11,50616 11,506.76 8747893 791478 W i787 478 93 3,767,478.93 3 68,471,12016 j 58,471,128.26 _5_ 64;323,68016 Total investments S 68,47I,128.26 Cash oath Bank of the West City Checking (Cantrell 3,189,114.48 City Miscellaneous Cash (W/C. PIR) 297,710,49 CNG Station 2A0 Housing Authority 1,242,955,93 Money Market Plus 1,049,224.89 Successor Agency, 37'razsr Total Cash who Bank of Outwear 5,016,67&36 Investment Brokerage (Cash & Cash Equivalents)1-518929 Total Cash and Investments 474,302,995.91 Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report, There was no Investment maturitylpurchase transactions made for the month of September 2023 and no dopositstwithdrawats were made through the Local Agency Investment Fund, In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient Investment liquidity and anticipated revenues are available to moot the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: > RoseTain Director of Finance ITEM NO. SA-2 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance .. .. .. .. .. ABR 4 L "I ' E L•PREPARED BY: Ana Zhang, Senior Finance Clerk E, 'L y j DATE: November 15, 2023 ANO SUBJECT: Successor Agency To The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands SUMMARY Attached is the Warrants and Demands Register for the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Register. FISCAL IMPACT The total of the attached Warrants Register for Successor Agency of the City of Baldwin Park was $818.75. BACKGROUND The attached Claims and Demands the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The October 10, 2023 to November 6, 2023 Successor Agency Warrant with check number 13624 in the total amount of $818.75 was made on behalf of Successor Agency of the City of Baldwin Park constituting of claim and demand against the Successor Agency of the City of Baldwin Park, are herewith presented to the City Council as required by law, and hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Check Register Page 1 / 1 City of Baldwin Park, CA vmaercw Payment Number Payment Date 13624 10/26/2023 Vendor Name Description (Item) RSG INC HOUSING SUCCESSOR EXPENDITURE CATCH-UP REPORT Check Register By (None) Payment Dates 10/10/2023-11/6/2023 Account Number Amount 890-40-405-51100-00000 $ 818.75 Grand Total: $ 818.75 b Agenda 2023,November 15, 11" Chair Emmanuel J. Estrada Vice Chair Monica Garcia Board Member Alejandra Avila Board Member Jean M. Ayala Board Member Daniel Damian Welcome to your Finance Authority Meeting We welcome your interest and involvement in the City's legislative process. This agenda includes information about topics coming before the Board Members and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city's website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. UfaMaxt= The City of Baldwin Park provides two ways to watch a Finance Authority meeting: In Person Online ..3� Most Finance Authority meetings take Audio streaming will be available at hops://www.youtube.com/channel/UCFLZO dDFRjy59rhiDZ13Fa/featured?view as=subscriber place at City Hall, 14403 E. Pacific http.//baidwinpark.pranicus.com/ViewPublisher.php?view id=10 Ave., Baldwin Park, CA 91706 VTTlf11_s Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk's Ogee at (626) 960-4011. UMITTAN17MMM, The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Cleric. There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to comments(c�r�,baldwinpark.com. CALL TO ORDER ROLL CALL PUBLIC COMMUNICATIONS CONSENT CALENDAR 1. Treasurer's Report FA — September 2023 Staff recommends that the Board receive and file the Treasurer's Report for September 2023. ADJOURNMENT CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at kromanL&baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) Chair and Members of the Finance Authority Rose Tam, Director of Finance Anthony Ceballos, Accountant November 15, 2023 Treasurer's Report FA — September 2023 SUMMARY Attached is the Treasurer's Report for the month of September 2023. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for September 2023. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit "A", Treasurer's Report Page 1 / 1 HVTz1W[1l[!1[i CITY OF BALDWIN PARK TREASURER'S REPORT 9130t2023 INTEREST PURCHASE MATURGY PAR state atCallforrea Local Agency Investment Fund (LAIF) . .. .. ....... City -including General Fund & all other Special Revenue Funds 3,534% Revalue Authority 3434% Pt[filumLemp"Mos-ft. , Traditions BancorpInc. (Carnbridee investmenttResearch-) 4$5% RIM Varies Varies 5 $0,933,235.45 $ 50,933,235A5 3 50,933,235.46 3 60,933,23SA6, Varies Varies 41108 413,08 413,88 41188 50_,933,G49.33 _--50,933,64133 59,933,649.33 50_,933,649.33 IIW2022 111412024 250,000:00 250,000.00 250r00o.00 247,255,00 250,000.00 250,000.00 250,000.00 247,255.0 Federal Farm OR OKS Bond (Mutual Securities) 4.125% 912612022 10HIC1023 Federal Home Loan BA SER IT-8024 (Mutual Securities) 5.000% 2JI512023 V1512024 Federal Home Loan BASER 5C-5024 Jklutual Securities) &520% I/362023 6Y281202A Federal Home Loan On SER 5G-8024 (Mutual securities) 5,625 /l 712IV2023 1012412024 W_ _T1 o-airuy-MLO United States Trans SER BE 8024 (Mutual Securities) 3.000% 714312023 713112024 US Bank -Debt Service Trustee Aegglials Fiscal Agent Funds (TrusliDabt Service fund) Varies Varies Varies Fiscal Agent Funds- Successor Agency (-FrusUDOW Service Fund) Varies Varies Varies 3,000,000r00 3,100,000.00 3,000,00treo 2,9911,290.00 2,000,000'00 2,400,000"30 2,000,000.00 1,995,360,00 1,000,000,00 1'000,000AD 1,000,000'00 997,190,00 1,00�0,000,00 1,000,000,00 1,000,000a0 996,940,00 7,000,000.60— 7�000,000.00 00000.00 6,500,00000 6,500,000L00 6'500.000'00 8,367,725.00 6,600,000.00 6,500,000.00 61500,000,00 6,367,725so 3,775,972,17 3,775,972.17 3,775,972L17 3,775,97117 11,50&76 1i,506.76 11,50616 11,506.76 8747893 791478 W i787 478 93 3,767,478.93 3 68,471,12016 j 58,471,128.26 _5_ 64;323,68016 Total investments S 68,47I,128.26 Cash oath Bank of the West City Checking (Cantrell 3,189,114.48 City Miscellaneous Cash (W/C. PIR) 297,710,49 CNG Station 2A0 Housing Authority 1,242,955,93 Money Market Plus 1,049,224.89 Successor Agency, 37'razsr Total Cash who Bank of Outwear 5,016,67&36 Investment Brokerage (Cash & Cash Equivalents)1-518929 Total Cash and Investments 474,302,995.91 Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report, There was no Investment maturitylpurchase transactions made for the month of September 2023 and no dopositstwithdrawats were made through the Local Agency Investment Fund, In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient Investment liquidity and anticipated revenues are available to moot the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: > RoseTain Director of Finance Agenda November 15, 1 t l '` Chair Emmanuel J. Estrada Vice Chair Monica Garcia Board Member Alejandra Avila Board Member Jean M. Ayala Board Member Daniel Damian Welcome to your Housing Authority Meeting We welcome your interest and involvement in the City's legislative process. This agenda includes information about topics coming before the Board Members and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the cty's website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. UfaMaxt= The City of Baldwin Park provides two ways to watch a Housing Authority meeting: In Person Online } Most Housing Authority meetings take Audio streaming will be available at https://www.youtube.com/channellUCFLZO dDFRiy59rhiDZ13Fp/featured?view as=subscriber place at City Hall, 14403 E. Pacific http.//baldwinpark.granicus.com/ViewPublisherphpMew id=10 Ave., Baldwin Park, CA 91706 11'_ i� iil it it 1 i, Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk's Ogee at (626) 960-4011. UMITTAN17MMM, The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Cleric. There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to comments(c�r�,baldwinpark.com. CALL TO ORDER ROLL CALL PUBLIC COMMUNICATIONS CONSENT CALENDAR 1. Baldwin Park Housing Authority's Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Register. 2. Treasurer's Report HA — September 2023 Staff recommends that the Board receive and file the Treasurer's Report for September 2023. ADJOURNMENT CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at kromanL&baldwinpark.ccm. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) ITEM NO. HA-1 TO: 09, CIF FROM: PREPARED BY: �'F�a'x DATE: SUBJECT: u Ii Chair and Members of the Housing Authority Rose Tam, Director of Finance Ana Zhang, Senior Finance Clerk November 15, 2023 Baldwin Park Housing Authority's Warrants and Demands Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Register. FISCAL IMPACT The total of the Warrants and Demands for Housing Authority was $700,124.17. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The October 10, 2023 to November 6, 2023 Warrant check numbers 72855 through 72880 in the amount of $8,320.88 and Automated Clearing House (ACH) In the amount of $691,803.29 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law, and hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Happy Check Register 2. Happy Check Register ACH Page 1 / 1 d�������Kr ����~���� ����|�n� ~-^^`~~-^~^~`~�m^~~~`~^ ^~`~n�~~^~11/6/2023 Date Range: 1O/10/2023... 11/8/2023 Grouped by: VMS Date Range: ... Sorted by: Check Number Program: - Payment Type: Check Numbers: — Direct Deposit: Exclude Direct Deposit Check Cleared: All Port Status: Include Port Ins ZernHAPs: Include Zero HAPs Voided Payments: Omit Voided Payments Held Checks: Exclude Held Checks V"Check Number Check Date VMS Date Payee Name DD Amount []72855 1101/2023 1101/2023 JenneUeMHenderson [] $36.00 []72856 1101/2023 1101/2023 Julie LFonseca [] $10.00 []72857 1101/2023 1101/2023 Vanessa GRoss [] $109.00 []72858 1101/2023 1101/2023 Jacqueline Chaves [] $248.00 []72859 11/01Q023 1101/2023 Carmen Rivera -Madrid [] $27.00 []72800 11/01/2023 1101/2023 XiomanaAMartinez [] $21.00 []72861 11/01/2023 1101/2023 Rebecca Galindo [] $17.00 []72802 11/01/2023 1101/2023 City ofPomona Housing Authority [] $818.44 []72883 11/01/2023 1101/2023 Ken Chi -Kin Yu [] $10.00 []72804 11/01/2023 1101/2023 Jasmine JanamRhodes [] $138.00 []72885 11/01/2023 1101/2023 ViridianaN1adina [] $17.00 []72806 11/01/2023 1101/2023 Mindy Sophia Aguirre [] $33.00 []72867 11/01/2023 1101/2023 Camille MLoveamith [] $42.00 []72808 11/01/2023 1101/2023 Christine ARodriguez [] $38.00 []72889 11/01/2023 1101/2023 Gwendolyn Jean Adams [] $18.00 []72870 11/01/2023 1101/2023 Diana Mary 8anco|o [] $10.00 []72871 11/01/2023 1101/2023 Jess Edward Pomka [] $10.00 []72872 11/01/2023 1101/2023 Jessica EChi [] $29.00 []72873 11/01Q023 1101/2023 Ricky Garcia [] $4.00 []72874 11/01/2023 1101/2023 |mo|daASanchez Diaz [] $40.00 []72875 11/01/2023 1101/2023 Sarah Rios [] $21.00 []72876 11/01/2023 1101/2023 Miki0nep [] $22.00 []72877 11/01/2023 1101/2023 Eternal Link LLC [] $1649.00 []72878 11/01/2023 1101/2023 George KaChun Chew [] $2494.00 []72879 11/01Q023 1101/2023 City ofCarlsbad [] $1121.44 []72880 11/01/2023 1101/2023 Cameron Properties [] $1333.00 Copyright @zo11-2ozn.HAPPY Software, Inc. Check Register Report AZ 110*/2023 Page Total $8,320.88 Average $297.17 Unit Count 5 Average Weighted by Unit Count $1,440.80 Hard to House Count Copyright © 2011-2023, HAPPY Software, Inc. Check Register Report AZ 11/06/2023 Page 2 Check Register Report 11/6/2023 Date Range: 10/10/2023... 11/6/2023 Grouped by: VMS Date Range: ... Sorted by: Check Number Program: - Payment Type: Check Numbers: ... Direct Deposit: Include Direct Deposit Check Cleared: All Port Status: Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments: Omit Voided Payments Held Checks: Exclude Held Checks 'Check Number Check Date VMS Date Payee Name DD Amount ❑ 32121 10/10/2023 10/01/2023 Mie Chen ❑ $2778.00 ❑ 32122 10/10/2023 09/15/2023 Tyler -Valley Metro Housing, LP ® $7533.00 ❑ 32123 11/01/2023 11/01/2023 Y & H Investment, Inc. ❑ $1317.00 ❑ 32124 11/01/2023 11/01/2023 Eunice Property, LLC ® $1270.00 ❑ 32125 11/01/2023 11/01/2023 Wilson Apartment Associates L.P. ❑ $1762.00 ❑ 32126 11/01/2023 11/01/2023 Monet Huong Nguyen ® $3003.00 ❑ 32127 11/01/2023 11/01/2023 ASCENSION HOLDINGS LLC ❑ $1262.00 ❑ 32128 11/01/2023 11/01/2023 Tom Cinquegrani ® $513.00 ❑ 32129 11/01/2023 11/01/2023 Mark T. Fernandez ❑ $986.00 ❑ 32130 11/01/2023 11/01/2023 Melody (Muoi) Dao ® $1539.00 ❑ 32131 11/01/2023 11/01/2023 John W. Ruwitch and Anh Lam Truong ❑ $1153.00 ❑ 32132 11/01/2023 11/01/2023 Adam King Lee and Joyce Ng Lee ® $1351.00 ❑ 32133 11/01/2023 11/01/2023 Mingyu Qu ❑ $2730.00 ❑ 32134 11/01/2023 11/01/2023 SAE GROUP, LLC ® $1988.00 ❑ 32135 11/01/2023 11/01/2023 Wei Zhen Su ❑ $1600.00 ❑ 32136 11/01/2023 11/01/2023 Mallorca Apartments, LTD ® $2970.00 ❑ 32137 11/01/2023 11/01/2023 Michael I. or Ling Brooks ❑ $771.00 ❑ 32138 11/01/2023 11/01/2023 Donna J Falls ® $785.00 ❑ 32139 11/01/2023 11/01/2023 Cipriano Salazar Jr. ❑ $1612.00 ❑ 32140 11/01/2023 11/01/2023 Dung Tran 19 $595.00 ❑ 32141 11/01/2023 11/01/2023 Monrovia 612, LP ❑ $23525.00 ❑ 32142 11/01/2023 11/01/2023 Leslie K Ng 19 $1043.00 ❑ 32143 11/01/2023 11/01/2023 Jun Hua Hu ❑ $2745.00 ❑ 32144 11/01/2023 11/01/2023 Quoc T. Vo ® $2161.00 ❑ 32145 11/01/2023 11/01/2023 Lien Diep ❑ $1255.00 ❑ 32146 11/01/2023 11/01/2023 LLJ Stratford Sunset, LLC, Sunset ® $4244.00 ❑ 32147 11/01/2023 11/01/2023 Rosa Lamas-Serratos ❑ $1668.00 ❑ 32148 11/01/2023 11/01/2023 Villa Olive Oak dba Oak Park- South ® $7065.00 ❑ 32149 11/01/2023 11/01/2023 Malcolm Oso ❑ $983.00 ❑ 32150 11/01/2023 11/01/2023 Dajojo, LLC ® $632.00 ❑ 32151 11/01/2023 11/01/2023 Investor Trust Realty Group, Inc. ❑ $1427.00 ❑ 32152 11/01/2023 11/01/2023 Don Norwood ® $1479.00 Copyright © 2011-2023, HAPPY Software, Inc. Check Register Report AZ 11/06/2023 Page 1 ❑ 32153 11/01/2023 11/01/2023 Aaron Abdus Shakoor ® $1766.00 ❑ 32154 11/01/2023 11/01/2023 Ana Thai to $883.00 ❑ 32155 11/01/2023 11/01/2023 SRI Properties No 15 LLC ® $1268.00 ❑ 32156 11/01/2023 11/01/2023 Larry Chow to $1357.00 ❑ 32157 11/01/2023 11/01/2023 T & T Asset Holding, LLC ® $412.00 ❑ 32158 11/01/2023 11/01/2023 Michael Alfred Alarcon to $1269.00 ❑ 32159 11/01/2023 11/01/2023 Mousa Boushaaya ® $1633.00 ❑ 32160 11/01/2023 11/01/2023 Tuan Viet Ho to $2190.00 ❑ 32161 11/01/2023 11/01/2023 Xiaomin Lin and Xiaoxi Wu ® $2531.00 ❑ 32162 11/01/2023 11/01/2023 Jun Ye and Ming Feng to $1786.00 ❑ 32163 11/01/2023 11/01/2023 4324 Walnut St LLC 19 $1350.00 ❑ 32164 11/01/2023 11/01/2023 El Monte Housing Partners LP - The to $10141.00 ❑ 32165 11/01/2023 11/01/2023 Joseph T. Tung ® $1068.00 ❑ 32166 11/01/2023 11/01/2023 Alamitas LLC to $629.00 ❑ 32167 11/01/2023 11/01/2023 Avalon Monrovia LLC ® $1436.00 ❑ 32168 11/01/2023 11/01/2023 Pro Management Inc. to $1471.00 ❑ 32169 11/01/2023 11/01/2023 Andrew & Eva Fogg ® $1419.00 ❑ 32170 11/01/2023 11/01/2023 Heritage Park Villas LP to $26097.00 ❑ 32171 11/01/2023 11/01/2023 Heritage Park Villas LP ® $2193.00 ❑ 32172 11/01/2023 11/01/2023 Villa Olive Oak dba Oak Park - South ® $3563.00 ❑ 32173 11/01/2023 11/01/2023 19 $14347.00 ❑ 32174 11/01/2023 11/01/2023 Palo Verde Apartments, LP to $903.00 ❑ 32175 11/01/2023 11/01/2023 Sharon Campbell ® $3044.00 ❑ 32176 11/01/2023 11/01/2023 John M Jacquet Sr. ® $1110.0C ❑ 32177 11/01/2023 11/01/2023 Linda Alice Enriquez ® $2124.00 ❑ 32178 11/01/2023 11/01/2023 Ha X Van ® $5204.00 ❑ 32179 11/01/2023 11/01/2023 Chen Jackson ® $814.00 ❑ 32180 11/01/2023 11/01/2023 Philip Tsui ® $971.00 ❑ 32181 11/01/2023 11/01/2023 Paul Yen ® $1719.00 ❑ 32182 11/01/2023 11/01/2023 Becky Binh Nguyet Luu or Eddie Ma ® $2001.00 ❑ 32183 11/01/2023 11/01/2023 Tinh Van Le ® $668.00 ❑ 32184 11/01/2023 11/01/2023 Everardo Garcia ® $2421.00 ❑ 32185 11/01/2023 11/01/2023 Ngoc T. Lieu ® $2658.00 ❑ 32186 11/01/2023 11/01/2023 Alfred Tai-Kong Ho and Lisa Chen ® $1211.00 ❑ 32187 11/01/2023 11/01/2023 Doreen Han ® $1405.00 ❑ 32188 11/01/2023 11/01/2023 PI Properties No. 94 LLC ® $1154.00 ❑ 32189 11/01/2023 11/01/2023 Baldwin Park Family Housing Limited ® $23723.00 ❑ 32190 11/01/2023 11/01/2023 Grace Chiou ® $901.00 ❑ 32191 11/01/2023 11/01/2023 Marina Alvarez ® $3162.00 ❑ 32192 11/01/2023 11/01/2023 Zhi Min Li and WXL Investments Inc. ® $860.00 ❑ 32193 11/01/2023 11/01/2023 Sui Man Mak ® $752.00 ❑ 32194 11/01/2023 11/01/2023 Henry Wong ® $2174.00 ❑ 32195 11/01/2023 11/01/2023 West Covina Senior Villas Il, LP ® $482.00 ❑ 32196 11/01/2023 11/01/2023 Dung Trung Pham and Tammy Tram ® $364.00 ❑ 32197 11/01/2023 11/01/2023 Francisco J. Sanchez and Gloria ® $1045.00 ❑ 32198 11/01/2023 11/01/2023 Blessed Rock of El Monte ® $27909.00 Copyright © 2011-2023, HAPPY Software, Inc. Check Register Report AZ 11/06/2023 Page 2 ❑ 32199 11/01/2023 11/01/2023 Blessed Rock of El Monte ® $5924.00 ❑ 32200 11/01/2023 11/01/2023 Vintage West Covina ® $6741.00 ❑ 32201 11/01/2023 11/01/2023 Alfonso Contreras ® $1088.00 ❑ 32202 11/01/2023 11/01/2023 Ryan Quach and Hue Cao ® $1831.00 ❑ 32203 11/01/2023 11/01/2023 Alta Vista Villas, LP c/o Yale ® $3505.00 ❑ 32204 11/01/2023 11/01/2023 West Covina Seniors Villas 1 ® $1033.00 ❑ 32205 11/01/2023 11/01/2023 Post Brookhollow, , LP ® $16248.00 ❑ 32206 11/01/2023 11/01/2023 Rahmat Ray Nehdar ® $1148.00 ❑ 32207 11/01/2023 11/01/2023 Alexander Chan ® $2339.00 ❑ 32208 11/01/2023 11/01/2023 Phat Binh Vuong ® $815.00 ❑ 32209 11/01/2023 11/01/2023 Alan Wu ® $806.00 ❑ 32210 11/01/2023 11/01/2023 Lawe Family Trust ® $844.00 ❑ 32211 11/01/2023 11/01/2023 Henry Ho ® $1318.00 ❑ 32212 11/01/2023 11/01/2023 PAMA IV Properties, LP ® $4597.00 ❑ 32213 11/01/2023 11/01/2023 Roger Hin Nam Mak ® $9660.00 ❑ 32214 11/01/2023 11/01/2023 LAT Investments, LLC ® $3405.00 ❑ 32215 11/01/2023 11/01/2023 Kimmie Mu Matsunaga ® $4212.00 ❑ 32216 11/01/2023 11/01/2023 Xitlalai Del Real Sanchez ® $1424.00 ❑ 32217 11/01/2023 11/01/2023 Mary L Haynes ® $1060.00 ❑ 32218 11/01/2023 11/01/2023 Clinett Glazis ® $368.00 ❑ 32219 11/01/2023 11/01/2023 Jim & Nancy Bailey ® $523.00 ❑ 32220 11/01/2023 11/01/2023 Kimberly Nguyen ® $836.00 ❑ 32221 11/01/2023 11/01/2023 LLP Investments ® $2463.00 ❑ 32222 11/01/2023 11/01/2023 Joseph M. Kwok ® $1793.00 ❑ 32223 11/01/2023 11/01/2023 Leng Zhang and Bao Ying Jiang ® $1680.00 ❑ 32224 11/01/2023 11/01/2023 Mack E Titus ® $413.00 ❑ 32225 11/01/2023 11/01/2023 Lourdes J. Garrison ® $1765.00 ❑ 32226 11/01/2023 11/01/2023 Angelica Garcia ® $2298.00 ❑ 32227 11/01/2023 11/01/2023 Sophia Wong ® $1247.00 ❑ 32228 11/01/2023 11/01/2023 Lois J Gaston ® $1787.00 ❑ 32229 11/01/2023 11/01/2023 Doan & Lily Thi ® $2100.00 ❑ 32230 11/01/2023 11/01/2023 El Monte Affordable Housing Partner ® $309.00 ❑ 32231 11/01/2023 11/01/2023 Jose Baudelio Delgado ® $570.00 ❑ 32232 11/01/2023 11/01/2023 Larry Mimms ® $1600.00 ❑ 32233 11/01/2023 11/01/2023 Jaime Jimenez ® $627.00 ❑ 32234 11/01/2023 09/21/2023 Guillermo Vasquez ® $6162.00 ❑ 32235 11/01/2023 11/01/2023 Ramiro Viramontes and Veronica ® $195.00 ❑ 32236 11/01/2023 11/01/2023 ® $1584.00 ❑ 32237 11/01/2023 11/01/2023 Fat Law ® $851.00 ❑ 32238 11/01/2023 11/01/2023 Kevin Kambor Kwong and Yuk Ming ® $1524.00 ❑ 32239 11/01/2023 11/01/2023 Dwight Chang ® $2155.00 ❑ 32240 11/01/2023 11/01/2023 Mozhgan Tavakoli ® $1638.00 ❑ 32241 11/01/2023 11/01/2023 Jun Tang ® $576.00 ❑ 32242 11/01/2023 11/01/2023 Anmelindon LLC ® $1714.00 ❑ 32243 11/01/2023 11/01/2023 Lourdes Vela ® $3759.00 ❑ 32244 11/01/2023 11/01/2023 Gilbert Roybal ® $966.00 Copyright © 2011-2023, HAPPY Software, Inc. Check Register Report AZ 11/06/2023 Page 3 ❑ 32245 11/01/2023 11/01/2023 Philip & Fanny Kwok ® $1578.00 ❑ 32246 11/01/2023 11/01/2023 Primrose Villa dba Oak Park -North to $4412.00 ❑ 32247 11/01/2023 11/01/2023 Woodside Village Apartments LP ® $14140.00 ❑ 32248 11/01/2023 11/01/2023 Cynthia Pham to $744.00 ❑ 32249 11/01/2023 11/01/2023 Katie Yau and Daniel Hong ® $3040.00 ❑ 32250 11/01/2023 11/01/2023 Fanny Chan to $1100.00 ❑ 32251 11/01/2023 11/01/2023 Baldwin Rose LP ® $1850.00 ❑ 32252 11/01/2023 11/01/2023 Kwan and Mei Chiang to $1399.00 ❑ 32253 11/01/2023 11/01/2023 Sergio Molina ® $338.00 ❑ 32254 11/01/2023 11/01/2023 Chuen Lau to $1554.00 ❑ 32255 11/01/2023 11/01/2023 Tanya H Chen 19 $2010.00 ❑ 32256 11/01/2023 11/01/2023 Dan Thanh Peng and Hoan Peng to $1626.00 ❑ 32257 11/01/2023 11/01/2023 Peter N Wong or ® $1090.00 ❑ 32258 11/01/2023 11/01/2023 JM Lam Investment LLC to $652.00 ❑ 32259 11/01/2023 11/01/2023 Ngoc Lieu 19 $1252.00 ❑ 32260 11/01/2023 11/01/2023 Joseph H. Garcia ® $1427.00 ❑ 32261 11/01/2023 11/01/2023 Lark Ellen Village ® $12932.00 ❑ 32262 11/01/2023 11/01/2023 Xuyen Thach Han ® $3200.00 ❑ 32263 11/01/2023 11/01/2023 EZ APT LLC ® $1182.00 ❑ 32264 11/01/2023 11/01/2023 Kim Wah Wong and Sau Yi Wong ® $1478.00 ❑ 32265 11/01/2023 11/01/2023 Lucena A Ewing ® $4292.00 ❑ 32266 11/01/2023 11/01/2023 Jocelyn Jae Jhong ® $1449.00 ❑ 32267 11/01/2023 11/01/2023 Emilio De Jesus Cruz ® $206.00 ❑ 32268 11/01/2023 11/01/2023 Isabel R Sanchez ® $1760.00 ❑ 32269 11/01/2023 11/01/2023 Cienega Garden Apartments ® $6672.00 ❑ 32270 11/01/2023 11/01/2023 Vinh Hong Lai ® $3616.00 ❑ 32271 11/01/2023 11/01/2023 LPC 1829 E Workman Ave., LLC ® $4179.00 ❑ 32272 11/01/2023 11/01/2023 Doreen E Ewing ® $1337.00 ❑ 32273 11/01/2023 11/01/2023 Moller Property Management ® $1264.00 ❑ 32274 11/01/2023 11/01/2023 TPA/NASCH LLC, Westgate as a sole ® $3558.00 ❑ 32275 11/01/2023 11/01/2023 TDF LP - Pacific Towers c/o Winn ® $15627.00 ❑ 32276 11/01/2023 11/01/2023 Paul & Annie W Chau ® $934.00 ❑ 32277 11/01/2023 11/01/2023 Steven Eraj Espantman and Marta ® $1327.00 ❑ 32278 11/01/2023 11/01/2023 Gilbert Dominguez ® $12374.00 ❑ 32279 11/01/2023 11/01/2023 Eric Yu ® $1662.00 ❑ 32280 11/01/2023 11/01/2023 Up Hill Investment Inc. ® $1766.00 ❑ 32281 11/01/2023 11/01/2023 Dieu Van Huynh ® $973.00 ❑ 32282 11/01/2023 11/01/2023 Kelly Nguyen ® $1614.00 ❑ 32283 11/01/2023 11/01/2023 Vijay Gulati ® $4923.00 ❑ 32284 11/01/2023 11/01/2023 Nancy Mikhaiel ® $2581.00 ❑ 32285 11/01/2023 11/01/2023 Badillo Street Senior Apartments, LLC ® $21672.00 ❑ 32286 11/01/2023 11/01/2023 Monrovia Heritage Park LP Heritage ® $16306.00 ❑ 32287 11/01/2023 11/01/2023 Los Angeles County Housing Authority ® $7844.76 ❑ 32288 11/01/2023 11/01/2023 Tyler -Valley Metro Housing, LP ® $14573.00 ❑ 32289 11/01/2023 11/01/2023 James or Barbara Fox ® $1086.00 ❑ 32290 11/01/2023 11/01/2023 Mayra Ortega ® $1141.00 Copyright © 2011-2023, HAPPY Software, Inc. Check Register Report AZ 11/06/2023 Page 4 ❑ 32291 11/01/2023 11/01/2023 Sel Homes LLC 0 $7837.00 ❑ 32292 11/01/2023 11/01/2023 Hui Chuan Wang ® $3806.00 ❑ 32293 11/01/2023 11/01/2023 725-731 W. Duarte Rd, LLC ® $982.00 ❑ 32294 11/01/2023 11/01/2023 Nhan Nguyen and Amy Tran ® $2948.00 ❑ 32295 11/01/2023 11/01/2023 Paul P Simon ® $2189.00 ❑ 32296 11/01/2023 11/01/2023 Puente Villa LLC ® $1425.00 ❑ 32297 11/01/2023 11/01/2023 RAMONA BLVD. FAMILY ® $10004.00 ❑ 32298 11/01/2023 11/01/2023 AJG Realty Inc. ® $1892.00 ❑ 32299 11/01/2023 11/01/2023 Maria Martha Martinez ® $1873.00 ❑ 32300 11/01/2023 11/01/2023 Antonio & Aida Rinos ® $1065.00 ❑ 32301 11/01/2023 11/01/2023 Greater San Gabriel Valley Property ® $1144.00 ❑ 32302 11/01/2023 11/01/2023 Annette C Scott ® $1597.00 ❑ 32303 11/01/2023 11/01/2023 Denise Van Pham ® $3665.00 ❑ 32304 11/01/2023 11/01/2023 1024 Royal Oaks LP dba Whispering ® $18439.00 ❑ 32305 11/01/2023 11/01/2023 1024 Royal Oaks LP dba Whispering ® $10090.00 ❑ 32306 11/01/2023 11/01/2023 Derek Sim ® $1112.00 ❑ 32307 11/01/2023 11/01/2023 Josephine Tran ® $1139.00 ❑ 32308 11/01/2023 11/01/2023 Allan M. & Virginia J Chipp and Ralph ® $1061.00 ❑ 32309 11/01/2023 11/01/2023 Zi Jian Li ® $1883.00 ❑ 32310 11/01/2023 11/01/2023 Minh A Nguyen ® $1792.00 ❑ 32311 11/01/2023 11/01/2023 Jaime Barcena ® $1250.00 ❑ 32312 11/01/2023 11/01/2023 Monica D Mao ® $1377.00 ❑ 32313 11/01/2023 11/01/2023 Shiu-Ein Huang ® $248.00 ❑ 32314 11/01/2023 11/01/2023 LAI MING LEUNG ® $489.00 ❑ 32315 11/01/2023 11/01/2023 The Promenade Housing Partners, LP ® $5083.00 ❑ 32316 11/01/2023 11/01/2023 Paramjit S Nijjar ® $2665.00 ❑ 32317 11/01/2023 11/01/2023 Rosa Beltran ® $1643.00 ❑ 32318 11/01/2023 11/01/2023 David Wagner ® $1206.00 ❑ 32319 11/01/2023 11/01/2023 Ynfante Holdings I, LLC ® $1084.53 ❑ 32320 11/01/2023 11/01/2023 Roman Basin ® $1059.00 ❑ 32321 11/01/2023 11/01/2023 Sandhya Kal and Padma Kal ® $1435.00 ❑ 32322 11/01/2023 11/01/2023 K. Carl and Zitta A Setian ® $1395.00 ❑ 32323 11/01/2023 11/01/2023 Nomer Lacson ® $2117.00 ❑ 32324 11/01/2023 11/01/2023 Anna & Simon Choi ® $1369.00 ❑ 32325 11/01/2023 11/01/2023 Chung Thi Pham ® $2571.00 ❑ 32326 11/01/2023 11/01/2023 Roy Lam ® $1298.00 ❑ 32327 11/01/2023 11/01/2023 Golden Dragon Properties LLC c/o ® $840.00 ❑ 32328 11/01/2023 11/01/2023 Nancy H Shen ® $719.00 ❑ 32329 11/01/2023 11/01/2023 Joe Clark ® $1589.00 ❑ 32330 11/01/2023 11/01/2023 Richard A DaSylveira ® $389.00 ❑ 32331 11/01/2023 11/01/2023 M B Equity LLC ® $1450.00 ❑ 32332 11/01/2023 11/01/2023 Sara Romo ® $1961.00 ❑ 32333 11/01/2023 11/01/2023 T & P Property LLC ® $945.00 ❑ 32334 11/01/2023 11/01/2023 Singing Wood Senior Housing LP ® $16235.00 ❑ 32335 11/01/2023 11/01/2023 Michael H Phuong ® $1067.00 ❑ 32336 11/01/2023 11/01/2023 Sitara B. Mamdani ® $2239.00 Copyright © 2011-2023, HAPPY Software, Inc. Check Register Report AZ 11/06/2023 Page 5 ❑ 32337 11/01/2023 11/01/2023 Joseph Pham ® $822.00 ❑ 32338 11/01/2023 11/01/2023 Garvey Senior Affordable Partners, LP ® $1372.00 ❑ 32339 11/01/2023 11/01/2023 Ryan Kinpong Woo and Ching King ® $894.00 ❑ 32340 11/01/2023 11/01/2023 Mei Yan Chen ® $1215.00 ❑ 32341 11/01/2023 11/01/2023 Shawn Hui Zhen ® $2577.00 ❑ 32342 11/01/2023 11/01/2023 Fred Lau ® $682.00 Total $691,803.29 Average $1,335.53 Unit Count 503 Average Weighted by Unit Count $1,365.92 Hard to House Count 3 Copyright © 2011-2023, HAPPY Software, Inc. Check Register Report AZ 11/06/2023 Page 6 ITEM NO. HA-2 TO: 09, CIF FROM: PREPARED BY: �'F�a'x DATE: SUBJECT: Chair and Members of the Housing Authority Rose Tam, Director of Finance Anthony Ceballos, Accountant November 15, 2023 Treasurer's Report HA — September 2023 SUMMARY Attached is the Treasurer's Report for the month of September 2023. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for September 2023. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit "A", Treasurer's Report Page 1 / 1 HVTz1W[1l[!1[i CITY OF BALDWIN PARK TREASURER'S REPORT 9130t2023 INTEREST PURCHASE MATURGY PAR state atCallforrea Local Agency Investment Fund (LAIF) . .. .. ....... City -including General Fund & all other Special Revenue Funds 3,534% Revalue Authority 3434% Pt[filumLemp"Mos-ft. , Traditions BancorpInc. (Carnbridee investmenttResearch-) 4$5% RIM Varies Varies 5 $0,933,235.45 $ 50,933,235A5 3 50,933,235.46 3 60,933,23SA6, Varies Varies 41108 413,08 413,88 41188 50_,933,G49.33 _--50,933,64133 59,933,649.33 50_,933,649.33 IIW2022 111412024 250,000:00 250,000.00 250r00o.00 247,255,00 250,000.00 250,000.00 250,000.00 247,255.0 Federal Farm OR OKS Bond (Mutual Securities) 4.125% 912612022 10HIC1023 Federal Home Loan BA SER IT-8024 (Mutual Securities) 5.000% 2JI512023 V1512024 Federal Home Loan BASER 5C-5024 Jklutual Securities) &520% I/362023 6Y281202A Federal Home Loan On SER 5G-8024 (Mutual securities) 5,625 /l 712IV2023 1012412024 W_ _T1 o-airuy-MLO United States Trans SER BE 8024 (Mutual Securities) 3.000% 714312023 713112024 US Bank -Debt Service Trustee Aegglials Fiscal Agent Funds (TrusliDabt Service fund) Varies Varies Varies Fiscal Agent Funds- Successor Agency (-FrusUDOW Service Fund) Varies Varies Varies 3,000,000r00 3,100,000.00 3,000,00treo 2,9911,290.00 2,000,000'00 2,400,000"30 2,000,000.00 1,995,360,00 1,000,000,00 1'000,000AD 1,000,000'00 997,190,00 1,00�0,000,00 1,000,000,00 1,000,000a0 996,940,00 7,000,000.60— 7�000,000.00 00000.00 6,500,00000 6,500,000L00 6'500.000'00 8,367,725.00 6,600,000.00 6,500,000.00 61500,000,00 6,367,725so 3,775,972,17 3,775,972.17 3,775,972L17 3,775,97117 11,50&76 1i,506.76 11,50616 11,506.76 8747893 791478 W i787 478 93 3,767,478.93 3 68,471,12016 j 58,471,128.26 _5_ 64;323,68016 Total investments S 68,47I,128.26 Cash oath Bank of the West City Checking (Cantrell 3,189,114.48 City Miscellaneous Cash (W/C. PIR) 297,710,49 CNG Station 2A0 Housing Authority 1,242,955,93 Money Market Plus 1,049,224.89 Successor Agency, 37'razsr Total Cash who Bank of Outwear 5,016,67&36 Investment Brokerage (Cash & Cash Equivalents)1-518929 Total Cash and Investments 474,302,995.91 Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report, There was no Investment maturitylpurchase transactions made for the month of September 2023 and no dopositstwithdrawats were made through the Local Agency Investment Fund, In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient Investment liquidity and anticipated revenues are available to moot the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: > RoseTain Director of Finance