The URL can be used to link to this page

Home My WebLink About2023 11 15 CC MINNovember 15, 2 02 3, 7 -. 0 0 PM These minutes are piesented in Agenda order. Mayor Emmanuel J. Estrada Mayor Pro Tenn Monica Garcia Councilmember Alejandra Avila Councilmember Jean M. Ayala Councilinernber Daniel Darnian CALL TO ORDER The meeting was called to order by Mayor Estrada at approximately 7:12 p.m. INVOCATION The invocation was led by Pastor Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Estrada. ROLL CALL City Clerk Saenz performed roll call: MEMBERS: Council Member Alejandra Avila (present) Council Member Jean M Ayala (present) Council Member Daniel Damian (present) Mayor Pro Ten-i Monica Garcia (absent) Mayor Emmanuel Estrada (present) REPORT FROM CLOSED SESSION City Attorney Marco A. Martinez announced there was no reportable actions on the items listed on the Special Meeting Agenda. All members were present except for Mayor Pro Tern Garcia and Council Member Ayala did not participate in the matter of Matthew Rodriguez. MOTION: Mayor Estrada closed the Special Meeting at approximately 7:17 p.m. ANNOUNCEMENTS The Mayor announced that the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening. Councili-nember Ayala acknowledged President of Valley Water District Javier Vargas. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS Mayor Estrada and the City Council presented Certificates of Recognition for the Finance Department Employees 20+ years of service. Mayor Estrada and the City Council welcomes and Introduce Staff. • Albert Trinh, Accounting Manager • Barbara Jimenez, Human Resources Technician Mayor Estrada and the City Council proclaimed LA vs Ilate UnitedAgcfinstHwe PVeek November 12 -18, 2023 presented to Celina Maldonado, LA vs Hate Volunteer from CalState University City Council Regular Meeting Minutes Page I of 6 PUBLIC COMMUNICATIONS Mayor Estrada opened public communication at approximately 7:22 pm., the following spoke: 1) Cecelia Bernal 2) Irma Morales Seeing no more public speakers, Mayor closed public communications. 141JUMIX121 KV.114 WHIMIR City of Baldwin Park's Warrants and Demands Motion to ratify the attached Warrants and Demands Register. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA Treasurer's Report City (CC) — September 2023 Motion to receive and file theTreasurer's Report for September 2023. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 — 01. AYES: AVILA, AYALA, DAMIAN, ESTRADA 3. Meeting Minutes Motion to approve the following meeting minutes of the Special City Council and Regular City Council Meetings held on November 1, 2023. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA 4. Request to renew the Police Department jail services contract with Starside Security & Investigation Inc. Motion to: I. Approve the contract with Starside for jail 'services, subject to any additional non - substantive changes made by the City Attorney and Chief Executive Officer; and 2. Authorize the Mayor to execute the agreement; and 3. Direct staff to release a Request for Proposal prior to the end or the proposed term expiration. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA 5. Request for Authorization to Purchase Apex Officer — Pro Training Simulator package and accessories. Motion to: 1. Waive the formal bidding process for this purchase; and 2. Authorize the Police Department to purchase the Pro Training Simulator package and accessories; and 3. Authorize the Director of Finance to appropriate the fundingfromthe Community Policing Development (CPD) De -Escalation Training Solicitation grant and make the necessary budget adjustment; and 4. Authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete the purchase; and City Council Regiflat- Meeting Minutes Page 2 of 6 S. Authorize the Chief Executive Officer to approve a no -cost time extension to the subcontract with Sandy Jo MacArthur through August 31, 2024, to allow completion of grant -funded activities." This will be retroactive to July 1, 2023; and 6. Authorize the Chief Executive Officer to approve a no -cost time extension to the subcontract with Joan Brody through AugLlSt'il, 2024, to allow completion of grant funded activities." This will be retroactive to July 1, 2023. Iteat 1#5 was pulled forafiii-th er diseussion. MOTION: It was nloved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion. Passed [3 — I]. AYES: AVILA, DAMIAN, ESTRADA NAY: AYALA 6. Consideration to Reallocate Additional American Rescue Plan Act Funding for the Senior. Free Meals Program Motion to: J)AUthorize the Director of Finance to reallocate additional American Rescue Plan Act funding for the Senior Free Meals Program and carry over balances to Fiscal Year 24-25 until funds are exhausted; and 2) Authorize the Director of Recreation & Community Services to coordinate all elements associated with the Program. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA 7. Approval of Contract Change Order for the Public Works Maintenance Yard Improvements Project — CIP 22-028 Motion to: I. Approve Change Order in the amount of $40,000 and authorize payment to TAIT & Associates for added design services; and, 2. Authorize the Director of Finance to make the necessary budget adjustments and transfers; and, 3. Authorize the Director of Public Works to execute and process the outstanding payments due to TAIT & Associates for plan design services. MOTION: It was rnoved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA 8. Grant Reimbursement Report for Ist Quarter FY23-24 — July 1, 2023, to September 30,2023 for the Department of Public Works Motion to receive and file this report. MOTION: It was moved by Ernmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA 9. Approval of Change Orders for La Canada Design Group (LCDG) for Additional Design Services Related to the City Hall 3rd Floor and City Council Chambers Improvements Project, CIP 22-038 Motion to: 1. Authorize the additional work and payment for LCDG in the amount of $62,330.00 for additional architectural and engineering design services; and, 2. Authorize the Director of Public Works to execute change orders with LCDG for design services of the 3rd Floor and City Council Chambers Improvements Project CIP 22-038; and, City Council Regular Meeting Minutes Page 3 of 6 3. Authorize the Director ' -ector of Finance to make the necessary budget adjustments and transfers. Item #9 it)aspulled forfirther discussion. MOTION: It was moved by Daniel Damian, seconded by Alejandra Avila to adopt Motion, Passed [4 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA 10. Approval of Amendment Number I to the Professional Services Agreement with Hinderliter, De Llamas and Associates, Inc. to Close Out the Shop Local Digital Gift Card Program. Motion to authorize the Chief Executive Officer to execute an amended Professional Services Agreement with HDL subject to any non -substantive changes made by the CEO and City Attorney. Item #10 ivas pulled for further• t1iscussion. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA 11, Consideration to appropriate FY 2019 Permanent Local Housing Allocation Grant Funds from the State of California Department of Housing and Community Development (HCD) Staff recommends that the City Council: 1. Authorize the Chief Executive Officer, and City Attorney, to execute forms and agreements for the use of Permanent Local Housing Allocation prograrn funds to the selected project. 2. Authorize the Director of Finance to appropriate funding for this activity upon receiving PLHA funds front HCD and make the necessary budget adjustments. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Darnian to adopt Motion. Passed [4 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA 12. Approval of Resolution No. 2023-037 to Revise the Job Title for Information Systems (IT) Manager and Job -Description Staff recommends that the City Council: I . Approve and adopt Resolution No. 2023-037 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, TO ADOPT A SALARY RESOLUTION TO ESTABLISH A COMPREHENSIVE SALARY SCHEDULE ACCORDANCE WITH CALPERS GUIDELINES" to update the Comprehensive City of Baldwin Park Salary Schedule to reflect the title change for the classification of Information Systems (IT) Manager to Information Technology Manager. 2. Approve the revisions made to the Information Systems (IT) Manager job description. MOTION: It was moved by Ernmanuel Estrada, seconded by Daniel Damian to adopt Motion, Passed [4 — 0]. AYES: "ILA, AYALA, DAMIAN, ESTRADA 13. Approval of Cannabis Pre -Application Agreement with IGF Partners Realty LLP and California Hai -vest Fund LLC It is recornmended that the City Council authorize the Chief Executive Officer to execute the Agreement, subject to any non -substantive changes made by the CEO and City Attorney. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA City Council Regular Meeting Minutes Page 4 of 6 PUBLIC HEARING REPORTS OF OFF' ICERS 14. Designation of Delegate and Alternate Representatives for the San Gabriel Valley Mosquito and Vector Control District Motion to, I . Accept nominations on the floor by the Members of the City Council; and 2, Appoint a delegate and an alternate, and adopt Resolution No. 2023-036 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK-, CALIFORNIA, APPOINTING A REPRESENTATIVE AND ALTERNATE AS OFFICIAL REPRESENTATIVES OF THE CITY AS MEMBERS OF THE SAN GABRIEL VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT"; and 3. Direct the City Clerk to provide notification to the SGVMVC of the action taken by the governing body. MOTION: It was moved by Daniel Darnian, seconded by Alejandra Avila to appoint Mayor Emmanuel Estrada to represent the City as a member of the San Gabriel Valley Mosquito and Vector Control District. Passed [4 — 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA 15. Ordinance Section 122.04(H) of the Baldwin Park Municipal Code Amending Food Truck Slopping Times Direction to introduce the following: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING SECTION 122.04(H) OF CHAPTER 122, TITLE XI OF THE BALDWIN PARK MUNICIPAL CODE RELATING TO TIME LIMITS FOR THE VENDING OF FOOD FROM FOOD TRUCKS DIR-E CTION: Mayor and City Council provided direction; no motion needed. SA 1. Treasurer's Report SA — September 2023 Motion to receive and file the Treasurer's Report for September 2023. MOTION: It was moved by Emmanuel. Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 — 0]. AYES- AVILA, AYALA, DAMIAN, ESTRADA SA 2, Successor Agency To The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands Motion to ratify the attached Warrants and Demands Register. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4— 0], AYES: AVILA, AYALA, DAMIAN, ESTRADA City Cooncil Regular Meeting ktinittes Page 5 of 6 CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF RE S & COMMUNICATION Mayor and Council members provided comments and direction for staff. ADJOURNMENT Mayor Estrada closed public communications at approximately 8:37 p.m. Christopher Sacnz, City Clerk Mayor City Cotincil Regidar Meeting Minutes Page 6 of 6