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04.03.24 Staff Report
Agenda April 03, 2024,Ii i PM Mayor Emmanuel J. Estrada Mayor Pro Tem Jean M. Ayala Councilmember Alejandra Avila Councilmember Daniel Damian Councilmember Monica Garcia Welcome to your City Council Meeting We welcome your interest and involvement in the City's legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city's website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. r The City of Baldwin Park provides two ways to watch a City Council meeting: In Person Online Most City Council meetings take Audio streaming will be available at https://www.youtube.com/channel/UCFLZO dDFR�y59rhiL?Z13Fr�/featured?view as=subscriber place at City Hall, 14403 E. Pacific http://baldwinpark.granicus.comNiewPubtisher.phpNiew id=10 Ave., Baldwin Park, CA 91706 Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk's Office at (626) 960-4011. The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Cleric. There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to commentsgbaldwinpark.com. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting. Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA. CALL TO ORDER ROLL CALL PUBLIC COMMUNICATIONS OPEN SESSION/STUDY SESSION Presentation — Joint Occupancy Development of Bassett Unified School District presented by Ron Garcia, Director of Community Development and Jay Ahluwali, President of Storm Properties, Inc. RECESS CLOSED SESSION 1. Conference with Legal Counsel — Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956: Case: Cetina, Huerta, Jimenez, Parra, Real, Case No. 22STCV14121 Valdivia v. City of Baldwin Park Case: DJCBP Corporation dba Tier One Case No. 2:23-cv-00384 Consulting and David Ju Case: DJCBP Corporation dba Tier One v City of Baldwin Park et al Los Angeles Superior Court Case No. 24STCP0031.3 Case: Rukli, Inc vs City of Baldwin Park Los Angeles Superior Court Case: Matthew Rodriguez vs City of Baldwin Park Case No. 22STCV28634 Case No.: 2:22-cv-01069-FLA-MAR 2. Conference with Real Property Negotiators Pursuant to California Government Code, Section 54956.8 Property: Susan Rubio Zocalo Park Retail Space Agency negotiator: Enrique C. Zaldivar, CEO; Ron Garcia, Director of Community Development Negotiating parties: Cafe Valer Negotiating parties: Crepes N Sandwiches Negotiating parties: Dim -Sun Negotiating parties: La Concinita Negotiating parties: La Cosecha Mexican Bistro 3. Conference with Labor Negotiator Pursuant to California Government Code, Section 54957.6 Agency Designated Representative: Enrique C. Zaldivar, Chief Executive Officer; Rose Tam. Finance Director; Karina Rueda, Human Resources Manager Employee Organizations: Baldwin Park City Employees Association (CEA) Baldwin Park Classified Confidential Employees Association (CCEA) Baldwin Park Classified Management Employees Association (CMEA) Baldwin Park Police Management Employees Association (PMEA) Baldwin Park Police Association (POA) Service Employee International Union (SEIU) 4. Public Employee Performance Evaluation Pursuant to California Government Code, Section 54957: Title: Director of Public Works Human Resources/Risk Manager Chief Deputy City Clerk ADJOURNMENT CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at squinonesL&baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) Figenda April 03, 2024,00 PM Mayor Emmanuel J. Estrada Mayor Pro Tem Jean M. Ayala Councilmember Alejandra Avila Councilmember Daniel Damian Councilmember Monica Garcia Welcome to your City Council Meeting We welcome your interest and involvement in the City's legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city's website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. How to watch The City of Baldwin Park provides two ways to watch a City Council meeting: In Person Online ]a Lo Most City Council meetings take Audio streaming will be available at place at City Hall, 14403 E. Pacific hops://www.youtube.com/channeUUCFLZO dDFRjy59rhiDZ13Fp/featured?view as=subscr}ber Ave., Baldwin Park, CA 91706 http.//baldwinpark.pranr'cus.com/ViewPublisher.php?view fd=10 Reasonable Accommodations Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk's Office at (626) 960-4011. Public Comments The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk. There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to commentsL&baldwinpark.com. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting. Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL REPORT FROM CLOSED SESSION ANNOUNCEMENTS PROCLAMATIONS COMMENDATIONS & PRESENTATIONS PUBLIC COMMUNICATIONS CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. City of Baldwin Park's Warrants and Demands Staff recommends that the City Council ratify the attached Warrants and Demands Register. 2. Meeting Minutes It is recommended that the City Council approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, Finance Authority Meeting and the Housing Authority Meeting held on March 20, 2024 and September 16, 2020. 3. Approval of Summer Concerts in the Park and Downtown Street Market Dates Staff recommends that City Council approve Summer Concerts in the Park and Downtown Street Market dates. 4. Authorize the Purchase of a 2024 CASE 590SN Backhoe Loader From SONSRAY Machinery — FY2023-24 CIP Project No. CIP24-025-55029 It is recommended that the City Council: 1. Authorize the purchase of the 2024 CASE 590SN 4WD backhoe loader through the Sourcewell, Purchasing Cooperative contract with SONSRAY Machinery, in an amount not -to -exceed $197,885.41 including a 3-year maintenance program; and 2. Authorize the Director of Public Works, or his designee, to complete all appropriate documentation to finalize the purchase. 5. Housing Element Progress Report 2023 It is recommended that the City Council receive and file the report and direct staff to forward copies to the California Department of Housing and Community Development (HCD) and the Governor's Office of Planning and Research (OPR). 6. Resolution No. 2024-007 Initiating the Proceedings and Ordering Preparation of the Engineer's Report for the Parks Maintenance Assessment District for FY2024-2025 Staff recommends that Council adopt Resolution No. 2024-007 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, authorizing the initiation of the proceedings and ordering the preparation of the Engineer's Report for the FY 2024-2025 levy of annual assessments for the City of Baldwin Park Parks Maintenance Assessment District pursuant to the provisions of Division 15, Part 2 of the State of California Streets and Highways Code." 7. Resolution No. 2024-008 Initiating the Proceedings and Ordering Preparation of the Engineer's Report for the Citywide Landscape and Lighting Maintenance Assessment District for FY2024-2025 Staff recommends that Council adopt Resolution No. 2024-008 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, authorizing the initiation of the proceedings and ordering the preparation of the Engineer's Report for the FY2024-2025 levy of annual assessments for the City of Baldwin Park Landscaping and Lighting Maintenance District pursuant to the provisions of Division 15, Part 2 of the State of California Streets and Highway Code." 8. A Resolution of the City Council of the City of Baldwin Park entering into A Funding Agreement with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the Los Angeles Street Complete Streets Improvement Project — Metro ExpressLanes Net Toll Revenue Re -Investment Grant ID# MX202302 Staff Recommends that the City Council: I. Approve Resolution No. 2024-009 "A Resolution of the City Council of the City of Baldwin Park entering into an Agreement with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the Los Angeles Street Complete Streets Improvement Project — Metro Express Lanes Net Toll Revenue Re -Investment Grant ID# MX202302"; and, 2. Authorize the Mayor to sign Funding Agreement No. 920000000MX202302 with LACMTA for the Los Angeles Street Complete Streets Improvement Project. 9. Approve an Industrial Disability Retirement (IDR) for Gonzalo E. Cetina It is recommended that the City Council approve the Industrial Disability Retirement for Gonzalo E. Cetina. 10. Approval of a 5-year service contract proposal with Motorola Solutions Inc. It is recommended that the City Council I. Approve the contract with Motorola for Maintenance, Subscription & GIS Managed Services. 2. Authorize the Mayor to execute the agreement. PUBLIC HEARING REPORTS OF OFFICERS CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION ADJOURNMENT CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at sguinonesL&baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 44 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) ITEM NO. TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance sn �a�R'E� PREPARED BY: Ana Zhang, Senior Finance Clerk JA,4;,� DATE: April 3, 2024 SUBJECT: City of Baldwin Park's Warrants and Demands SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payroll for the last period was $504,671.43 and the attached General Warrants Register was $1,725,524.77 for a total amount of $2,230,196.20. BACKGROUND The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: 1. The last payroll of the City of Baldwin Park consists of check numbers 202296 to 202309 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 46099 to 46358 for the period March 3, 2024 through March 1.6, 2024 inclusive; these are presented and hereby ratified in the amount of $504,671.43. 2. General Warrants, with the electronic fund transfer (EFT) bank drafts in the amount of $224,946.07 and checks from 245302 to 245491 in the amount of $1,500,578.70 for the period of March 12, 2024 to March 25, 2024, inclusive; in the total amount of $1,725,524.77 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Check Register Page 1 / 1 " Check Register City of Baldwin Park, CA By (None) Payment Dates 3/12/2024 - 3/25/2024 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 1051 03/22/2024 BALDWIN PARK POA POLICE SWORN DUES 100-00-000-21219-00000 $ 5,596.86 1051 03/22/2024 BALDWIN PARK POA POLICE NON -SWORN DUES 100-00-000-21219-00000 $ 1,371.01 1052 03/22/2024 CALIFORNIA NEWSPAPERS PARTNERSHIP PUBLIC NOTICE-PLHA NOTICE & ANNUAL PHA PLAN 220-40-420-53330-14700 $ 681.76 1052 03/22/2024 CALIFORNIA NEWSPAPERS PARTNERSHIP PUBLIC NOTICE-PLHA NOTICE & ANNUAL PHA PLAN 220-40-420-53330-14700 $ 870.07 245302 03/14/2024 JENNY YU JENNY YU 100-20-210-53100-00000 $ 11.20 245302 03/14/2024 JENNY YU JENNY YU 100-20-210-53350-00000 $ 27.76 245302 03/14/2024 JENNY YU JENNY YU 100-20-210-53350-00000 $ 21.98 245302 03/14/2024 JENNY YU PAULINE LY 100-20-210-53370-00000 $ 9.85 245302 03/14/2024 JENNY YU MARTHA ALVAREZ 100-50-510-53100-00000 $ 27.41 245302 03/14/2024 JENNY YU BERNARDO NAVARRETE 100-50-510-53100-00000 $ 20.04 245302 03/14/2024 JENNY YU MICHELLE BRAVO 220-40-420-53350-14700 $ 41.56 245302 03/14/2024 JENNY YU FERNANDO GRANADOS 240-50-560-53200-00000 $ 20.00 245302 03/14/2024 JENNY YU STEVEN PALACIOS 240-50-571-53200-00000 $ 37.50 245302 03/14/2024 JENNY YU DAVID LOPEZ 258-50-520-58100-55001 $ 26.40 245302 03/14/2024 JENNY YU DAVID LOPEZ 275-50-752-58100-55021 $ 49.04 245302 03/14/2024 JENNY YU DAVID AVILA 275-60-713-53100-16072 $ 0.71 245302 03/14/2024 JENNY YU JOSE GOMEZ 402-50-590-53100-00000 $ 10.00 245303 03/14/2024 THE GAS COMPANY INSTALLATION NEW GAS SERVICE(a,14349 PACIFIC AVE. 270-50-520-58100-55022 $ 68,678.00 245304 03/14/2024 ABSOLUTE SECURITY INTERNATIONAL CORP SECURITY SRV-FACILITY RENTAL(&,SENIOR CENTER-FEB2024 501-60-000-22328-00000 $ 2,607.00 245305 03/14/2024 ADLERHORST INTERNATIONAL LLC GROOMING FOR K-9 KYRA 100-30-310-53100-00000 $ 75.00 245306 03/14/2024 AGRISERVE PEST CONTROL INC PEST CONTROL RELATED TASKS 1/15/2024 251-50-560-51101-00000 $ 185.00 245307 03/14/2024 ALLTRACK PERFORMING RIGHTS LLC ANNUAL MUSIC LICENSING FEE-1/1-12/31/2024 100-60-610-51101-00000 $ 713.00 245308 03/14/2024 ARS AMERICAN RESIDENTIAL SERVICES REFUND FOR OVER PAYMENT -BUSINESS LICENSE 100-20-000-4023 1 -00000 $ 4.00 245308 03/14/2024 ARS AMERICAN RESIDENTIAL SERVICES REFUND FOR OVER PAYMENT -BUSINESS LICENSE 100-20-000-42230-00000 $ 60.00 245308 03/14/2024 ARS AMERICAN RESIDENTIAL SERVICES REFUND FOR OVER PAYMENT -BUSINESS LICENSE 230-20-000-42423-00000 $ 37.50 245308 03/14/2024 ARS AMERICAN RESIDENTIAL SERVICES REFUND FOR OVER PAYMENT -BUSINESS LICENSE 235-40-000-42417-00000 $ 7.00 245309 03/14/2024 BALDWIN PARK FLOWERS & GIFTS FLOWERS -OPENING CER-THE WALL THAT HEALS-3/14-17/24 501-60-000-22328-00000 $ 303.19 245310 03/14/2024 BALDWIN PARK UNIFIED SCHOOL DISTRICT REIM-TRIP TO UCLA 1/28/24 275-60-765-53361-16079 $ 289.12 245310 03/14/2024 BALDWIN PARK UNIFIED SCHOOL DISTRICT REIM-TRIP TO RAYMOND MUSEUM 1/25/23 275-60-765-53361-1.6079 $ 154.69 245311 03/14/2024 BALDWIN PARK WOMAN'S CLUB SCHOLARSHIP DINNER FOR COUNCIL&STAFF-3/14/2024 100-25-299-53370-00000 $ 250.00 245312 03/14/2024 BETTER EARTH ELECTRIC INC. REFUND FOR OVER PAYMENT -BUSINESS LICENSE 100-20-000-4023 1 -00000 $ 4.00 245312 03/14/2024 BETTER EARTH ELECTRIC INC. REFUND FOR OVER PAYMENT -BUSINESS LICENSE 100-20-000-42230-00000 $ 60.00 245312 03/14/2024 BETTER EARTH ELECTRIC INC. REFUND FOR OVER PAYMENT -BUSINESS LICENSE 230-20-000-42423-00000 $ 37.50 245312 03/14/2024 BETTER EARTH ELECTRIC INC. REFUND FOR OVER PAYMENT -BUSINESS LICENSE 235-40-000-42417-00000 $ 7.00 245313 03/14/2024 HMO BANK N.A. SGV NEWSPAPER ONLINE PRESCIPTION FOR CM AVILA 100-10-1.00-53330-11009 $ 18.00 245313 03/14/2024 HMO BANK N.A. SGV NEWSPAPER ONLINE PRESCIPTION FOR CEO 100-10-110-53330-00000 $ 18.00 245313 03/14/2024 HMO BANK N.A. IMC MEMBERSHIP RENEWAL-ADMIN CLERK-KRYSTAL ROMAN 100-10-1.20-53330-00000 $ 125.00 245313 03/14/2024 HMO BANK N.A. 2024 CCAC ANNUAL CLERKS CONFERENCE-SHIRLEY O. 100-10-120-53350-00000 $ 650.00 245314 03/14/2024 HMO BANK N.A. REPLENISHMENT FOR TRANSPONDERS 100-30-310-51100-00000 $ 45.00 245314 03/14/2024 HMO BANK N.A. REPLENISHMENT FOR TRANSPONDERS 100-30-310-51100-00000 $ 45.00 245314 03/14/2024 HMO BANK N.A. REPLENISHMENT FOR TRANSPONDERS 100-30-310-51100-00000 $ 45.15 245314 03/14/2024 HMO BANK N.A. REPLENISHMENT FOR TRANSPONDERS 100-30-310-51100-00000 $ 45.00 245314 03/14/2024 HMO BANK N.A. REPLENISHMENT FOR TRANSPONDERS 100-30-310-51100-00000 $ 45.00 245314 03/14/2024 HMO BANK N.A. PRINTER PART FOR CHIEF'S SECRETARY 100-30-310-53100-00000 $ 132.28 245314 03/14/2024 HMO BANK N.A. TRAINING FOR OFFICER GARCIA 3/12/2024 100-30-310-53200-00000 $ 388.00 245314 03/14/2024 HMO BANK N.A. CREDIT FOR DEPOSIT FORFEIT 271-30-350-53200-17224 $ (218.14) 245315 03/14/2024 HMO BANK N.A. SNACKS & PASTRIES -INTERVIEW PANEL -ENGINEERING ASSI 100-10-150-51101-11124 $ 18.85 245315 03/14/2024 HMO BANK N.A. BINDERS FOR INTERVIEW PANEL DOCS 100-10-150-53100-00000 $ 19.61 245315 03/14/2024 HMO BANK N.A. KEURIG-HR & ACRYLIC NAME PLATES (INTERVIEW PANELS) 100-10-150-53100-00000 $ 203.95 245315 03/14/2024 HMO BANK N.A. WALMART RETURN CREDIT (KEURIG) 100-10-150-53100-00000 $ (53.66) 245315 03/14/2024 HMO BANK N.A. CHIPS, CHEESE, CHILI, AND DRINKS FOR NFL KICKOFF 100-10-150-53370-11123 $ 189.31 245316 03/14/2024 BMO BANK N.A. TRAINING CLASS FOR LT EVAN MARTIN 100-30-310-53200-00000 $ 600.00 245316 03/14/2024 BMO BANK N.A. CREDIT FOR SALE TAX 100-30-310-53200-00000 $ (2.17) 245316 03/14/2024 BMO BANK N.A. CREDIT FOR MOTEL RESERVATION-2/9/2024 100-30-310-53200-00000 $ (31.00) 245316 03/14/2024 BMO BANK N.A. MOTEL STAY FOR TUAN LE-2/5-2/9/2024 100-30-310-53200-00000 $ 1,328.31 245317 03/14/2024 BMO BANK N.A. PRINTING SERVICES- TIIE WALL THAT HEALS FLYERS 100-60-610-51101-00000 $ 508.08 245317 03/14/2024 BMO BANK N.A. ANNUAL MEMBERSHIP-ALAN VELASCO-1/24-12/31/2024 100-60-610-51101-00000 $ 87.00 Page 1 of 8 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 245317 03/14/2024 BMO BANK N.A. ANNUAL MEMBERSHIP FOR CIIRISTOPIIER BA /26-12/31 /24 100-60-610-51101-00000 $ 87.00 245317 03/14/2024 BMO BANK N.A. FOOD ITEMS FOR THE. SERENITY HOMES TOUR 100-60-610-53100-00000 $ 192.81 245317 03/14/2024 BMO BANK N.A. COFFEE FOR THE SERENITY IIOMES TOUR 100-60-610-53100-00000 $ 80.00 245317 03/14/2024 BMO BANK N.A. FLOWERS FOR THE SERENITY HOMES TOUR 100-60-610-53100-00000 $ 66.00 245317 03/14/2024 BMO BANK N.A. SUPPLIES FOR THE COMMUNITY CENTER 100-60-610-53100-00000 $ 33.75 245317 03/14/2024 BMO BANK N.A. PRINTING SERVICES FOR THE STATE OF THE CITY FLYERS 100-60-610-53320-16143 $ 428.15 245317 03/14/2024 BMO BANK N.A. SG VALLEY NEWS SUBSCRIPTION 100-60-610-53330-00000 $ 26.00 245317 03/14/2024 BMO BANK N.A. DROPBOX SUBSCRIPTION -BP NOW LIVE 100-60-610-53330-00000 $ 11.99 245317 03/14/2024 BMO BANK N.A. NETFLIX MONTHLY FEE FOR USAGE AT THE SENIOR CENTER 100-60-630-53330-00000 $ 3.87 245317 03/14/2024 BMO BANK N.A. REFUND FROM CPRS-YURIKO R.-EVENT CANCELLED 100-60-640-53350-00000 $ (26.00) 245317 03/14/2024 BMO BANK N.A. NETFLIX MONTHLY FEE FOR USAGE AT THE TEEN CENTER 100-60-660-53330-00000 $ 11.86 245317 03/14/2024 BMO BANK N.A. NETFLIX MONTHLY FEE FOR USAGE AT BARNES PARK 100-60-670-53330-15100 $ 3.87 245317 03/14/2024 BMO BANK N.A. NETFLIX MONTHLY FEE FOR USAGE AT THE ARC 100-60-680-53330-00000 $ 3.88 245317 03/14/2024 BMO BANK N.A. 6 FIRST AID KITS -YOUTH SPORTS PROGRAM 501-60-000-22326-00000 $ 79.26 245317 03/14/2024 BMO BANK N.A. ENTRANCE TICKETS FOR SENIOR CENTER TRIP 501-60-000-22327-00000 $ 2,600.00 245317 03/14/2024 BMO BANK N.A. PURCHASE OF FOOD FOR SENIOR LUNCH MEALS 501-60-000-22327-00000 $ 144.32 245318 03/14/2024 BMO BANK N.A. SENSOR AND CABLE -ALARM FOR RECREATION 100-60-620-53100-00000 $ 190.00 245318 03/14/2024 BMO BANK N.A. STANDARD SSE RENEWAL 401-10-140-53330-00000 $ 99.99 245318 03/14/2024 BMO BANK N.A. WEBSITE SECURITY ESSENTIAL 401-10-140-53330-00000 $ 83.88 245318 03/14/2024 BMO BANK N.A. ICLOUD 50 GB STORAGE 2/14/2024 401-10-140-53330-00000 $ 0.99 245318 03/14/2024 BMO BANK N.A. 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COLLECTION OF BIOHAZARD MATERIALS 100-30-360-53100-00000 $ 85.83 245390 03/14/2024 TH & TT CLEANERS LLC CLEANING SRVC FOR JAIL 2/24/2024 100-30-370-51101-00000 $ 70.00 245390 03/14/2024 TH & TT CLEANERS LLC CLEANING SRVC FOR JAIL 2/28/2024 100-30-370-51101-00000 $ 65.00 245390 03/14/2024 TH & TT CLEANERS LLC CLEANING SRVC FOR JAIL 3/2/2024 100-30-370-51101-00000 $ 70.00 245390 03/14/2024 TH & TT CLEANERS LLC CLEANING SRVC FOR JAIL 3/6/2024 100-30-370-51101-00000 $ 65.00 245391 03/14/2024 THE GAS COMPANY COST OF GAS FOR CITY BUILDINGS:1/25-2/26/2024 100-60-620-53400-00000 $ 6,166.58 245391 03/14/2024 THE GAS COMPANY COST OF GAS FOR CITY PARKS:1/25-2/26/2024 252-60-620-53400-00000 $ 3,418.00 245391 03/14/2024 THE GAS COMPANY GAS SERVICE FOR TINY HOME-14173 GARVEY AVE. 275-60-710-53370-66023 $ 116.05 245391 03/14/2024 THE GAS COMPANY GAS SERVICE FOR TINY HOME-13167 GARVEY AVE. 270-60-610-53370-66023 $ 158.24 245392 03/14/2024 THE SHREDDERS CERTIFIED DOCUMENT DESTRUCTION 2/29/2024 100-20-210-51101-00000 $ 117.00 245392 03/14/2024 THE SHREDDERS DECTRUCTION OF DEPT CONFIDENTIAL DOCUMENTS 100-30-330-51101-00000 $ 222.00 245393 03/14/2024 T-MOBILE GPS TRACKING ON ALL CITY VEHICLES 1/21/24-2/20/24 402-50-590-51101-00000 $ 1,135.75 245394 03/14/2024 TPX COMMUNICATIONS CO LOCAL, LONG DISTANCE TELEPHONE MAR.2024 401-10-141-53403-11506 $ 7,091.02 245395 03/14/2024 TRIPEPLSMITH AND ASSOCIATES, INC PROGRAMMING AND COMMUNITY OUTREACH FOR 270-50-520-58100-15093 $ 5,252.50 245396 03/14/2024 TUFF KIDZ W. C. INC SERVICES TO WRESTLING CLASSES OF 2/1-2/29/2024 501-60-000-22328-00000 $ 1,098.50 245397 03/14/2024 USA ALARM SYSTEMS, INC. ALARM SYSTEM MONITORING SERVICES 2/1-2/29/2024 100-60-620-51101-00000 $ 973.34 Page 4 of 8 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 245397 03/14/2024 USA ALARM SYSTEMS, INC. ALARM SYSTEM MONITORING SERVICES 2/1-2/29/2024 100-60-620-51101-15100 $ 245.00 245397 03/14/2024 USA ALARM SYSTEMS, INC. ALARM SYSTEM MONITORING SERVICES 2/1-2/29/2024 252-60-620-51101-00000 $ 973.33 245398 03/14/2024 V & V MANUFACTURING REPAIR CORPORAL BADGE ON 2/6/2024 100-30-310-53100-00000 $ 185.05 245399 03/14/2024 VALLEY COUNTY WATER DIST COST OF WATER FOR CITY BUILDINGS:1/22-2/20/2024 100-60-620-53402-00000 $ 2,163.51 245399 03/14/2024 VALLEY COUNTY WATER DIST COST OF WATER FOR CITY PARKS:1/22-2/20/2024 252-60-620-53402-00000 $ 1,137.05 245399 03/14/2024 VALLEY COUNTY WATER DIST WATER SERVICE TINY HOME (-a,14173 GARVEY AVE. 275-60-710-53370-66023 $ 213.33 245399 03/14/2024 VALLEY COUNTY WATER DIST COST OF WATER FOR SPRINKLERS: 1/23-2/21/2024 251-50-560-53402-00000 $ 6,403.26 245399 03/14/2024 VALLEY COUNTY WATER DIST COST OF WATER FOR TRANSIT CENTER:1/23-2/21/2024 254-60-620-53402-15882 $ 534.59 245400 03/14/2024 VERIZON WIRELESS CELL PHONE SERVICES 12/22/2023-1/21/2024 100-60-610-53403-00000 $ 201.09 245400 03/14/2024 VERIZON WIRELESS CELL PHONE SERVICES 12/22/2023-1/21/2024 100-60-620-53403-00000 $ 83.06 245400 03/14/2024 VERIZON WIRELESS CELL PHONE SERVICES 12/22/2023-1/21/2024 100-60-630-53403-00000 $ 83.06 245400 03/14/2024 VERIZON WIRELESS CELL PHONE SERVICES 12/22/2023-1/21/2024 100-60-640-53403-00000 $ 121.07 245400 03/14/2024 VERIZON WIRELESS CELL PHONE SERVICES 12/22/2023-1/21/2024 100-60-650-53403-00000 $ 121.07 245400 03/14/2024 VERIZON WIRELESS CELL PHONE SERVICES 12/22/2023-1/21/2024 100-60-660-53403-00000 $ 41.53 245400 03/14/2024 VERIZON WIRELESS CELL PHONE SERVICES 12/22/2023-1/21/2024 100-60-680-53403-00000 $ 79.54 245400 03/14/2024 VERIZON WIRELESS CELL PHONE SERVICES 12/22/2023-1/21/2024 252-60-620-53403-00000 $ 83.06 245400 03/14/2024 VERIZON WIRELESS CELLULAR & TABLET SERVICE FOR 1/22-2/21/2024 240-50-550-53403-15705 $ 709.83 245400 03/14/2024 VERIZON WIRELESS CELLULAR & TABLET SERVICE 240-50-551-53403-15705 $ 1,000.00 245400 03/14/2024 VERIZON WIRELESS CELLULAR & TABLET SERVICE FOR 1/22-2/21/2024 251-50-562-53403-00000 $ 41.04 245400 03/14/2024 VERIZON WIRELESS CELLULAR & TABLET SERVICE FOR 1/22-2/21/2024 254-50-570-53403-14885 $ 1,000.00 245400 03/14/2024 VERIZON WIRELESS CELL PHONE SERVICES FOR 1/22-2/21/2024 100-60-610-53403-00000 $ 201.09 245400 03/14/2024 VERIZON WIRELESS CELL PHONE SERVICES FOR 1/22-2/21/2024 100-60-620-53403-00000 $ 166.12 245400 03/14/2024 VERIZON WIRELESS CELL PHONE SERVICES FOR 1/22-2/21/2024 100-60-630-53403-00000 $ 147.62 245400 03/14/2024 VERIZON WIRELESS CELL PHONE SERVICES FOR 1/22-2/21/2024 100-60-640-53403-00000 $ 121.07 245400 03/14/2024 VERIZON WIRELESS CELL PHONE SERVICES FOR 1/22-2/21/2024 100-60-650-53403-00000 $ 121.07 245400 03/14/2024 VERIZON WIRELESS CELL PHONE SERVICES FOR 1/22-2/21/2024 100-60-660-53403-00000 $ 41.53 245400 03/14/2024 VERIZON WIRELESS CELL PHONE SERVICES FOR 1/22-2/21/2024 100-60-680-53403-00000 $ 79.54 245400 03/14/2024 VERIZON WIRELESS CELL PHONE SERVICE FOR 1/22-2/21/2024 100-40-405-53403-00000 $ 51.02 245400 03/14/2024 VERIZON WIRELESS CELL PHONE SERVICE FOR 1/22-2/21/2024 220-40-420-53403-14700 $ 51.02 245400 03/14/2024 VERIZON WIRELESS CELL PHONE SERVICE FOR ROSA C FOR 2/22-3/21 /2024 100-10-110-53403-00000 $ 41.53 245401 03/14/2024 WASTE MANAGEMENT COLLECTION AND RECYCLING, CNG FUEL FOR CITY VEHICLES 402-50-590-53110-16140 $ 2,535.81 245402 03/14/2024 WAXIE SANITARY SUPPLY MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 $ 166.56 245402 03/14/2024 WAXIE SANITARY SUPPLY MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 $ 166.57 245403 03/14/2024 WEBCO LB LLC SWEEP VARIOUS CITY PARKING LOTS CITY HALL FEB.24 254-50-560-51101-15734 $ 4,200.00 245404 03/14/2024 WESSEL PROPANE INC PURCHASE OF LIQUID PROPANE FOR CITY TANKS 240-50-551-53100-15705 $ 66.15 245405 03/14/2024 WEST COAST ARBORISTS, INC MATERIALS/SUPPLIES FOR MORGAN PARK & ROMONA BLVD. 240-50-561-53100-00000 $ 500.00 245405 03/14/2024 WEST COAST ARBORISTS, INC MATERIALS/SUPPLIES FOR MORGAN PARK & ROMONA BLVD. 240-50-561-53100-00000 $ 500.00 245405 03/14/2024 WEST COAST ARBORISTS, INC CITYWIDE TREE MAINTENANCE 2/1-2/15/2024 251-50-561-51100-00000 $ 2,762.00 245406 03/14/2024 WILLIAM J. 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FEB 2024-CARWASH FOR ALL CITY&POLICE VEHICLES 402-50-590-51101-00000 $ 30.00 245414 03/21/2024 BALDWIN PARK INVESTMENTS, INC. FEB 2024-CARWASH FOR ALL CITY&POLICE VEHICLES 402-50-591-51101-00000 $ 30.00 245415 03/21/2024 BILL WRIGHT'S PAINT SPECIALIZED SPRAY PAINT 245-50-570-53100-15040 $ 461.94 245415 03/21/2024 BILL WRIGHT'S PAINT SPECIALIZED SPRAY PAINT 245-50-570-53100-15040 $ 29.67 245416 03/21/2024 BRIDGETTE CARRILLO RENTAL FEE REFUND-2/24/2024n,ARC 501-60-000-22333-00000 $ 500.00 245417 03/21/2024 BRUCE HUNT REPAIRS TO LANDSCAPE LIGHT AT 605-RAMONA 2/23/24 251-50-560-53371-00000 $ 950.00 245418 03/21/2024 CHICAS GRAPHICS AND DESIGN EMBROIDERY T-SHIRT AND CITY LOGO 245-50-560-53100-00000 $ 55.13 245418 03/21/2024 CHICAS GRAPHICS AND DESIGN 11 OF MILITARY BANNERS 254-50-520-53100-11510 $ 1,212.75 Page 5 of 8 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 245419 03/21/2024 CINTAS FIRST AID & SAFETY FIRST AID & SAFETY -CITY IIALL 403-10-160-51101-00000 $ 202.45 245419 03/21/2024 CINTAS FIRST AID & SAFETY LEASE, OF AED AT CITY FACILITIES&FIRST AID SUPPLIES 100-60-610-53100-00000 $ 643.15 245419 03/21/2024 CINTAS FIRST AID & SAFETY LEASE, OF AED AT CITY FACILITIES&FIRST AID SUPPLIES 403-10-160-51101-11350 $ 784.98 245420 03/21/2024 CITIES DIGITAL INC WORM BACK-UP ADD -ON FOR LASERFICIIE 401-10-150-53379-00000 $ 4,413.93 245420 03/21/2024 CITIES DIGITAL INC WORM BACK-UP ADD -ON FOR LASERFICHE 401-10-150-53379-00000 $ 12,000.00 245421 03/21/2024 CLARISSA I. ZAMORA CONTRACT SERVICE TO PROVIDE BALLET FOLKLORICO CLAS 501-60-000-22328-00000 $ 1,368.00 245422 03/21/2024 CONCENTRA HEALTH SERVICES, INC I OF PHYSICAL RECREATION LEADER-GABRIEL S. 2/15/24 100-10-150-51101-11122 $ 128.00 245423 03/21/2024 CORODATA RECORDS MANAGEMENT, INC. STORAGE OF FILES FOR 2/1-2/29/2024 100-10-120-51101-11431 $ 60.37 245424 03/21/2024 CYNTHIA J. LEON ARPA REIM-REGIST-BASIC FOSTER-1/22-2/16/2024 275-60-734-53370-16077 $ 247.00 245425 03/21/2024 DAISY ROSALES ARPA REIM-REGIST-BASIC FOSTER-I/22-2/16/2024 275-60-734-53370-16077 $ 234.00 245426 03/21/2024 DANIEL GARCIA JR ARPA REIM-REGIST-BASIC TRACY-I/22-2/16/2024 275-60-734-53370-16077 $ 179.00 245427 03/21/2024 DEPARTMENT OF JUSTICE FEB 2024-FINGERPRINTING SRVC 100-10-150-51101-11124 $ 196.00 245428 03/21/2024 DESERIE C. 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REPAIRS TO 7 SPEED BACK SIGNS THROUGHOUT CITY 3/12 254-50-550-53371-15622 $ 4,868.36 245436 03/21/2024 GABRIELA HOLGUIN ARPA REIM-REGIST-BASIC FOSTER-1/22-2/16/2024 275-60-734-53370-16077 $ 247.00 245437 03/21/2024 GLORIA DE HARO RENTAL DEPOSIT REFUND-3/9/2024(a),ARC 501-60-000-22333-00000 $ 450.00 245438 03/21/2024 HELEN HERNANDEZ HOTEL ACCOMODATIONS DURING CPRS CONFERENCE 100-60-670-53350-15100 $ 355.04 245438 03/21/2024 HELEN HERNANDEZ EASTER CRAFT SUPPLIES AT THE ARC 100-60-680-53100-00000 $ 53.57 245438 03/21/2024 HELEN HERNANDEZ HOTEL ACCOMODATIONS DURING CPRS CONFERENCE 100-60-680-53350-00000 $ 1,000.00 245438 03/21/2024 HELEN HERNANDEZ SUPPLIES FOR THE WALL THAT HEALS EXHIBIT 501-60-000-22328-00000 $ 171.92 245439 03/21/2024 HER MEDIA, LLC CITY NOTICES -NEWSPAPER PUBLICATION 2/15/2024 501-40-000-22335-00000 $ 244.00 245440 03/21/2024 HER MEDIA, LLC CITY NOTICES -NEWSPAPER PUBLICATION 2/1/2024 270-50-520-58100-55022 $ 328.00 245440 03/21/2024 HER MEDIA, LLC CITY NOTICES -NEWSPAPER PUBLICATION 2/1/2024 501-40-000-22335-00000 $ 750.00 245441 03/21/2024 HOLIDAY GOO CANDY&TOY FILLED EGGS -SPRING FEST-3/30/2024 100-60-610-53100-16152 $ 2,679.08 245442 03/21/2024 HOME DEPOT MATERIALS&SUPPLIES-STREET MAINTENANCE 240-50-551-53100-15705 $ 52.75 245442 03/21/2024 HOME DEPOT MATERIAL&SUPPLIES-PAINT FOR THE GRAFFITI DIVISION 245-50-570-53100-14885 $ 91.24 245442 03/21/2024 HOME DEPOT MATERIALS&SUPPLIES-DAILY OPERATION FOR TRAFFIC 251-50-550-53100-00000 $ 145.45 245442 03/21/2024 HOME DEPOT MATERIALS&SUPPLIES-DAILY OPERATION FOR TRAFFIC 251-50-550-53100-00000 $ 46.13 245442 03/21/2024 HOME DEPOT MATERIAL&SUPPLIES-PAINT FOR THE GRAFFITI DIVISION 245-50-570-53100-14885 $ 140.95 245442 03/21/2024 HOME DEPOT MATERIALS&SUPPLIES-MISCELLANEOUS ITEMS 251-50-571-53100-00000 $ 71.48 245442 03/21/2024 HOME DEPOT MATERIALS&SUPPLIES-STREET MAINTENANCE 240-50-551-53100-15705 $ 38.55 245443 03/21/2024 HONEYWELL INTERNATIONAL INC. MECHANICAL&ELECTRICAL CHARGE-4/1-6/30/2024 100-60-620-53371-16100 $ 37,328.73 245443 03/21/2024 HONEYWELL INTERNATIONAL INC. REMAINING OF MECHANICAL&ELEC CHARGE-4/1-6/30/2024 100-60-620-53100-00000 $ 0.02 245444 03/21/2024 JAMES PATRICK THOMAS CLEAR POLYCARBONATE SHEET FOR BUS SHELTER 245-50-581-53100-15510 $ 1,535.74 245445 03/21/2024 JESSENIA MONTOYA ARPA REIM-REGIST-BASIC DROP IN-2/14/2024 275-60-734-53370-16077 $ 40.00 245446 03/21/2024 JUAN E. RAMIREZ ENG-SPA INTERPRETER AND TRANSLATOR-FEB 2024 100-10-110-51101-00000 $ 5,800.00 245447 03/21/2024 LA CANADA DESIGN GROUP INC NOV2023-ARCHITECTURAL AND ENGINEERING DESIGN 275-50-765-58100-55018 $ 3,474.42 245447 03/21/2024 LA CANADA DESIGN GROUP INC NOV2023-ARCHITECTURAL AND ENGINEERING DESIGN 275-50-765-58100-55018 $ 2,265.58 245448 03/21/2024 LIZETH B ALTAMIRANO ARPA REIM-REGIST-BASIC FOSTER-1/22-2/2/2024 275-60-734-53370-16077 $ 250.00 245449 03/21/2024 LUCIO MORENO ARPA REIM-REGIST-BASIC FOSTER-1/22-2/16/2024 275-60-734-53370-16077 $ 202.00 245450 03/21/2024 MANUEL CARRILLO, JR OVERNIGHT PRIORITY MAIL OF CHECK 100-60-610-51101-00000 $ 68.30 245450 03/21/2024 MANUEL CARRILLO, JR PRINTING SERVICE FOR 5K RUN POSTCARDS 100-60-610-53320-16146 $ 151.11 245450 03/21/2024 MANUEL CARRILLO, JR PRINTING SERVICE FOR THE SPRING FEST FLYERS 100-60-610-53320-16152 $ 508.08 245450 03/21/2024 MANUEL CARRILLO, JR PRINTING SERVICE FOR CANVASES ART EXHIBIT FLYERS 100-60-680-53320-00000 $ 112.73 245450 03/21/2024 MANUEL CARRILLO, JR MAIL OUT EV CHARGERS INSIDE CITY HALL PARKING STRU 245-60-620-53371-15882 $ 51.30 245451 03/21/2024 MARIANA MORENO ARPA REIM-REGIST-BASIC TRACY-1/22-2/16/2024 275-60-734-53370-16077 $ 505.00 245452 03/21/2024 MARLENE RAMOS ARPA REIM-REGIST-BASIC KENMORE- 1 /8-2/2/2024 275-60-734-53370-16077 $ 260.00 245453 03/21/2024 MIRIAM CARAVEO ARPA REIM-REGIST-BASIC FOSTER-1/22-2/16/2024 275-60-734-53370-16077 $ 500.00 245454 03/21/2024 MONJARAS AND WISMEYER GROUP INC. ACCOMMODATION MEETING-FRANCISCO R.-1/24-2/5/2024 100-10-150-51100-00000 $ 760.00 245455 03/21/2024 NICHOLS LUMBER & HARDWARE MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 $ 13.87 245455 03/21/2024 NICHOLS LUMBER & HARDWARE MATERIAL & SUPPLIES -PARK & STREET LANDSCAPE 251-50-560-53100-00000 $ 28.18 245455 03/21/2024 NICHOLS LUMBER & HARDWARE MATERIAL & SUPPLIES -PARK & STREET LANDSCAPE 251-50-560-53100-00000 $ 22.05 245455 03/21/2024 NICHOLS LUMBER & HARDWARE MATERIAL & SUPPLIES -PADLOCK & MASTER LOCK 254-50-550-53100-15705 $ 30.85 245456 03/21/2024 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES FOR ENGINEERING DIVISION 240-50-510-53100-00000 $ 54.55 245456 03/21/2024 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES FOR ENGINEERING DIVISION 240-50-510-53100-00000 $ 95.53 Page 6 of 8 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 245456 03/21/2024 ODP BUSINESS SOLUTIONS, LLC OFFICE, SUPPLIES FOR ENGINEERING DIVISION 240-50-510-53100-00000 $ 48.50 245457 03/21/2024 O'REILLY AUTO PARTS MATERIAL AND SUPPLIES FOR PD AND CITY VEHICLES 402-50-590-53100-00000 $ 167.65 245457 03/21/2024 O'REILLY AUTO PARTS MATERIAL AND SUPPLIES FOR PD AND CITY VEHICLES 402-50-591-53100-00000 $ 158.13 245457 03/21/2024 O'REILLY AUTO PARTS MATERIAL & SUPPLIES FOR POLICE. & CITY VEHICLES 402-50-591-53100-00000 $ 165.79 245457 03/21/2024 O'REILLY AUTO PARTS MATERIAL & SUPPLIES FOR POLICE & CITY VEHICLES 402-50-591-53100-00000 $ 165.36 245457 03/21/2024 O'REILLY AUTO PARTS MATERIAL & SUPPLIES FOR POLICE & CITY VEHICLES 402-50-591-53100-00000 $ (160.41) 245457 03/21/2024 O'REILLY AUTO PARTS MATERIAL & SUPPLIES FOR POLICE & CITY VEHICLES 402-50-591-53100-00000 $ 54.70 245457 03/21/2024 O'REILLY AUTO PARTS MATERIAL & SUPPLIES FOR POLICE & CITY VEHICLES 402-50-591-53100-00000 $ 1.86 245458 03/21/2024 PACIFIC PRODUCTS & SERVICES LUC MATERIALS & SUPPLIES FOR TRAFFIC SIGNS 254-50-550-53100-15622 $ 931.61 245459 03/21/2024 PACIFIC TRUCK EQUIPMENT INC MAERIAL & SUPPLIES FOR UNIT 5074 402-50-590-53100-00000 $ 1,142.09 245460 03/21/2024 PCN3, INC. CONSTRUCTION CONTRACT FOR SUSAN RUBIO FEB.2024 270-50-520-58100-55022 $ 595,809.67 245461 03/21/2024 PRIME POWER EQUIPMENT INC MATERIALS & SUPPLIES FOR STREET LANDSCAPE CREW 245-50-560-53100-15536 $ 83.20 245461 03/21/2024 PRIME POWER EQUIPMENT INC MATERIALS & SUPPLIES FOR STREET LANDSCAPE CREW 245-50-560-53100-15536 $ 74.42 245461 03/21/2024 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 3/12/24 245-50-560-53371-15537 $ 105.45 245462 03/21/2024 PROPERTYRADAR, INC ANNUAL PROPERTYRADAR SUBSCRIPTION 3/8/24-3/8/25 100-40-460-51100-00000 $ 758.40 245463 03/21/2024 RAQUEL M. CERVANTES CASE# RID 1202591- NOE CERVANTES 100-00-000-21225-00000 $ 115.39 245464 03/21/2024 REGINA ROSE ULLOA REIM OF DEPOSIT FOR EVENT ON 3/9/2024 501-60-000-22333-00000 $ 300.00 245465 03/21/2024 RICHARD D. JONES, A PROFESSIONAL LAW CORPORATI PRO -RATE SHARE -CITY PLAINTIFFS V LA COURT -ZERO BAI 100-40-131-51102-00000 $ 1,798.82 245466 03/21/2024 RISING VALLEY RESTAURANTS, LLC RELEASE OF GRADING BOND -JACK IN THE BOX PROJECT 501-50-000-22530-00000 $ 116,878.99 245467 03/21/2024 ROADLINE PRODUCTS INC. ASPHALT PAINT AND PAINT TRUCK SUPPLIES 240-50-550-53100-15705 $ 1,898.32 245468 03/21/2024 ROBERT L LARIVEE PER DIEM CRIMINAL JUSTICE INVESTIGATION 4/8-19/24 100-30-310-53200-00000 $ 110.00 245469 03/21/2024 ROGELITO SUBIDA REIM ARPA BASIC REG. FOR WEEK#21-WEEK#24 275-60-734-53370-16077 $ 260.00 245470 03/21/2024 SAN GABRIEL VALLEY EXAMINER NOTICE & SUMMARY ORDINANCE NO.1508 100-10-120-53330-00000 $ 336.00 245471 03/21/2024 SCORE AMERICAN SOCCER COMPANY, INC JERSEYS FOR YOUTH SPORTS STARS PROGRAM 501-60-000-22326-00000 $ 1,417.98 245471 03/21/2024 SCORE AMERICAN SOCCER COMPANY, INC JERSEYS FOR YOUTH SPORTS STARS PROGRAM 501-60-000-22326-00000 $ 1,833.65 245472 03/21/2024 SOUTHERN CALIFORNIA EDISON ENERGY FOR TRAFFIC SIGNALS & STREET 251-50-530-53401-00000 $ 82.16 245472 03/21/2024 SOUTHERN CALIFORNIA EDISON ENERGY FOR TRAFFIC SIGNALS & STREET:2/8-3/10/2024 251-50-530-53401-00000 $ 98.13 245472 03/21/2024 SOUTHERN CALIFORNIA EDISON CB TRANSIT CTR ELECTRIC SERVICE 2/8-3/10/2024 100-60-620-53401-00000 $ 5,397.01 245472 03/21/2024 SOUTHERN CALIFORNIA EDISON CB CNG STATION ELECTRIC SERVICE 2/8-3/10/2024 100-60-620-53401-00000 $ 2,840.94 245472 03/21/2024 SOUTHERN CALIFORNIA EDISON ENERGY FOR TRAFFIC SIGNALS & STREET:2/8-3/10/2024 251-50-530-53401-00000 $ 84.94 245472 03/21/2024 SOUTHERN CALIFORNIA EDISON CITY BUILDINGS ELECTRIC SERVICE 1/26-2/26/2024 100-60-620-53401-00000 $ 21,399.68 245473 03/21/2024 SOUTHLAND TRANSIT, INC. FIXED ROUTE SERVICES DECEMBER-2023 244-50-580-51100-15525 $ 150,011.03 245473 03/21/2024 SOUTHLAND TRANSIT, INC. FAREBOX REVENUE 244-50-000-4215 1 -00000 $ (3,152.50) 245473 03/21/2024 SOUTHLAND TRANSIT, INC. DIAL -A -RIDE SERVICES DECEMBER-2023 244-50-580-51100-15520 $ 25,196.65 245473 03/21/2024 SOUTHLAND TRANSIT, INC. FAREBOX REVENUE 244-50-000-42151-00000 $ (191.00) 245473 03/21/2024 SOUTHLAND TRANSIT, INC. BP CITY HALL TO BP CHRISTMAS PARADE 244-50-580-51100-15525 $ 411.00 245473 03/21/2024 SOUTHLAND TRANSIT, INC. BP CITY HALL TO WALNUT CREEK NATURE PARK 244-50-580-51100-15525 $ 331.21 245474 03/21/2024 SPARKLETTS WATER & COFFEE SUPPLIES FOR CITY FACILITES 100-60-620-53100-00000 $ 1,021.00 245474 03/21/2024 SPARKLETTS WATER & COFFEE SUPPLIES FOR CITY FACILITES 252-60-620-53100-00000 $ 1,021.00 245474 03/21/2024 SPARKLETTS WATER & COFFEE SUPPLIES FOR CITY YARD 100-60-620-53100-00000 $ 366.77 245475 03/21/2024 THE GAS COMPANY NATURAL GAS VEHICLE FUEL CNG STATION 1/2-3/l/24 402-50-590-53110-16140 $ 13.56 245476 03/21/2024 THE SHREDDERS ADMIN 1-FUEL SURCHARGE,3-65 GALLON TOTE 403-10-160-51101-00000 $ 173.50 245477 03/21/2024 TYLER TECHNOLOGIES INC FINANCIALS ANNUAL FEES FOR 4/l/2024-3/31/2025 401-10-141-53379-11525 $ 2,895.99 245478 03/21/2024 UFF TRUCK & TRAILER REPAIR INC MOBILE SERVICE REPLACE THE CENTER AXLE 3/14/2024 402-50-590-53371-00000 $ 588.30 245479 03/21/2024 ULINB, INC. PURCHASE OF LINERS FOR NAPKIN RECEPTACLES 100-60-620-53100-00000 $ 141.82 245479 03/21/2024 ULINE, INC. PURCHASE OF LINERS FOR NAPKIN RECEPTACLES 252-60-620-53100-00000 $ 141.83 245480 03/21/2024 VALLEY COUNTY WATER DIST WATER CONSUMPTION FOR STREET SWEEPING FIRE HYDRANT 251-50-562-53402-00000 $ 83.22 245480 03/21/2024 VALLEY COUNTY WATER DIST CREDIT BALANCE 251-50-562-53402-00000 $ (76.38) 245481 03/21/2024 VANESSA AVINA ARPA BASIC REGISTRATION REIM FOR WEEK#21-WEEK#24 275-60-734-53370-16077 $ 260.00 245482 03/21/2024 VANESSA GALLARDO ARPA BASIC REGISTRATION REIM FOR WEEK#21-WEEK#24 275-60-734-53370-16077 $ 247.00 245483 03/21/2024 VANESSA PEREZ ARPA RECREATION SUBSIDY REIM FOR REG.ACTIVITY 275-60-734-53370-16070 $ 158.00 245484 03/21/2024 VERIZON WIRELESS WORK CELL PHONE FOR KRYSTAL ROMAN 2/8-2/21/2024 100-10-120-53403-00000 $ 59.70 245485 03/21/2024 VICTORIA LOPEZ FEDEX: 1 SHIPME POST 100-10-150-51101-11124 $ 35.55 245486 03/21/2024 WALTER ALAS ARPA BASIC REGISTRATION REIM FOR WEEK#21-WEEK#24 275-60-734-53370-16077 $ 247.00 245487 03/21/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIES FOR BUILDING MAINTENANCES 100-60-620-53100-00000 $ 571.75 245487 03/21/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIES FOR BUILDING MAINTENANCES 252-60-620-53100-00000 $ 571.76 245488 03/21/2024 WEST COAST ARBORISTS, INC CITYWIDE TREE MAINTENANCE ON 2/16-2/29/2024 251-50-561-51100-00000 $ 220.00 245489 03/21/2024 YVONNE JUAREZ ARPA BASIC REGISTRATION REIM FOR WEEK#21-WEEK#24 275-60-734-53370-16077 $ 247.00 245490 03/21/2024 ALL AMERICAN ASPHALT CORP CONSTRUCTION CONTRACT FOR SAN GABRIEL RIVER 243-50-520-58100-15538 $ 6,359.26 245490 03/21/2024 ALL AMERICAN ASPHALT CORP CONSTRUCTION CONTRACT FOR SAN GABRIEL RIVER 270-50-520-58100-15538 $ 15,264.13 245490 03/21/2024 ALL AMERICAN ASPHALT CORP CONSTRUCTION CONTRACT FOR SAN GABRIEL RIVER 245-50-520-58100-15538 $ 19,945.39 245490 03/21/2024 ALL AMERICAN ASPHALT CORP CONSTRUCTION CONTRACT FOR SAN GABRIEL RIVER 270-50-520-58100-15538 $ 2,474.52 245490 03/21/2024 ALL AMERICAN ASPHALT CORP 5% RETENTION PYMT NO3-CIP20-41-RIVER BIKEWAY-AUG23 245-50-520-58100-15538 $ 8,325.96 245490 03/21/2024 ALL AMERICAN ASPHALT CORP 5%RETENTION PYMT N04-CIP20-41-RIVER BIKEWAY-SEP23 245-50-520-58100-15538 $ 720.36 Page 7 of 8 Payment Number Payment Date Vendor Name 245491 03/21/2024 DULCE BARON DFT0008529 03/14/2024 PERS-RETIREMENT DFT0008530 03/14/2024 PERS-RETIREMENT DFT0008531 03/14/2024 PERS-RETIREMENT DFT0008549 03/14/2024 PERS-RETIREMENT DFT0008550 03/14/2024 PERS-RETIREMENT DFT0008551 03/14/2024 PERS-RETIREMENT DFT0008552 03/14/2024 PERS-RETIREMENT DFT0008553 03/14/2024 PERS-RETIREMENT DFT0008554 03/14/2024 PERS-RETIREMENT DFT0008555 03/14/2024 PERS-RETIREMENT DFT0008575 03/14/2024 PERS-RETIREMENT DFT0008576 03/14/2024 PERS-RETIREMENT DFT0008577 03/14/2024 PERS-RETIREMENT DFT0008578 03/14/2024 PERS-RETIREMENT DFT0008579 03/14/2024 PERS-RETIREMENT DFT0008722 03/21/2024 STATE DISBURSEMENT DFT0008754 03/20/2024 AUL HEALTH BENEFIT TRUST Description (Item) REFUND SWIMMING LESSIOIN SESSION 3/13-3/29/2023 PERS SURVIVOR RETIREMENT PERS MISC 352 PERS MISC CITY PAID - PEPRA PERS SURVIVOR RETIREMENT PERS ADDITIONAL RETIREE SVC CR PERS RF,DF,POSIT PERS SWORN-344 PERS MISC 350 PERS SWORN 351 PERS MISC 352 PERS SWORN CITY PAID - PEPRA PERS SWORN ER REG PAY PT PERS MISC CITY PAID PERS MISC CITY PAID PERS MISC CITY PAID - PEPRA SDU - CHILD SUPPORT ARPIL 2024-RETIREE MIDAMERICAN BAR ACH PAYEMNT Account Number Amount 100-60-000-42600-00000 $ 47.00 100-00-000-21207-00000 $ 0.93 100-00-000-21206-00000 $ 83.31 100-00-000-21256-00000 $ 143.85 100-00-000-21207-00000 $ 186.93 100-00-000-21206-00000 $ 279.60 100-00-000-21206-00000 $ 21.78 100-00-000-21206-00000 $ 19,470.85 100-00-000-21206-00000 $ 15,537.94 100-00-000-21206-00000 $ 8,669.26 100-00-000-21206-00000 $ 10,768.83 100-00-000-21256-00000 $ 19,172.94 100-00-000-21256-00000 $ 26,114.15 100-00-000-21256-00000 $ 622.46 100-00-000-21256-00000 $ 24,529.57 100-00-000-21256-00000 $ 18,594.21 100-00-000-21225-00000 $ 2,379.06 100-25-299-50223-00000 $ 69,850.70 Grand Total: m $ 1,725,524.77 Page 8 of 8 ITEM NO. 2 -4/1 31014111� Honorable Mayor and Members of the City Council Shirley Quinones, Chief Deputy City Clerk Krystal Roman, Administrative Clerk II/Deputy City Clerk April 3, 2024 Meeting Minutes SUMMARY The City Council held the following meetings on March 20, 2024 and September 16, 2020; Special City Council Meeting, Regular City Council Meeting, Finance Authority Meeting, and Housing Authority Meeting. RECOMMENDATION It is recommended that the City Council approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, Finance Authority Meeting and the Housing Authority Meeting held on March 20, 2024 and September 16, 2020. FISCAL IMPACT There is no fiscal impact associated with this item. LEGAL REVIEW This report does not require legal review. ATTACHMENTS 1. Meeting Minutes of March 20, 2024 2. Meeting Minutes of September 16, 2020 Page I / 1 Mayor Emmanuel J. Estrada Mayor Pro Tem Jean M. Ayala Councilmember Alejandra Avila Councilmember Daniel Damian Councilmember Monica Garcia These minutes , presented in Agenda CALL TO ORDER The meeting was called to order at approximately 5:13 p.m. by Mayor Pro Tem Ayala. ROLL CALL City Clerk Saenz performed roll call. MEMBERS Council Member Alejandra Avila (present) Council Member Daniel Damian (present) Council Member Monica Garcia (absent) Mayor Pro Tem Jean M. Ayala (present) Mayor Emmanuel J. Estrada (present) PUBLIC COMMUNICATIONS Mayor Pro Tem Ayala opened Public Communications at approximately 5:14 p.m. The following spoke: 1. Jerry Briseno Seeing no one else wishing to speak, public communication was closed. OPEN SESSION/STUDY SESSION Ron Garcia, Director of Community Development presented updates on Susan Rubio Zocalo Park Retail Tenant Search. RECESS CLOSED SESSION 1. Conference with Legal Counsel — Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956: Case: DJCBP Corporation dba Tier One Case No. 2:23-cv-00384 Consulting and David Ju No Reportable Action Case: DJCBP Corporation dba Tier One v Case No. 24STCP00313 City of Baldwin Park et al Los Angeles Superior Court No Reportable Action Case: K8 Investor Holding, LLC Case No. 2:23-CV-02428-SVW(PVCx) vs City of Baldwin Park No Reportable Action 03-20-2024 City Council Special Meeting Minutes Page 1 of 2 Case: Rukli, Inc vs City of Baldwin Park Los Angeles Superior Court No Reportable Action Case: ICRMA v. Baldwin Park Los Angeles Superior Court No Reportable Action Case: Wagner Zemming Christensen, LLP (Daniel Moussatche, Esq) vs City of Baldwin Park No Reportable Action Case: Cetina, Huerta, Jimenez, Parra, Real, Valdivia v. City of Baldwin Park No Reportable Action 2. Conference with Real Property Negotiators Pursuant to California Government Code, Section 54956.8 Case No. 22STCV28634 Case No. 21PSCV00526 Case No. 24PSCP00041 Case No. 22STCV14121 Property: Property Adjacent to Barnes Park - Assessor Parcel Number: 8550-004-026 Agency negotiator: Enrique Zaldivar, CEO; Sam Gutierrez, Director of Public Works Negotiating parties: Consumers Holding Company Under negotiation: Price & Terms of Payment No Reportable Action ADJOURNMENT Mayor Estrada closed the Special Meeting at approximately 7:23 p.m. Emmanuel J Estrada, Mayor Christopher Saenz, City Clerk APPROVED: April 3, 2024 03-20-2024 City Council Special Meeting Minutes Page 2 of 2 Mayor Emmanuel J. Estrada Mayor Pro Tern Jean M. Ayala Councilmember Alejandra Avila Councilmember Daniel Damian Councilmember Monica Garcia presentedThese minutes are in Agenda order. CALL TO ORDER The meeting was called to order at approximately 7:20 p.m. by Mayor Estrada. INVOCATION The Invocation was led by Commissioner Laura Franklin. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Estrada. ROLL CALL City Clerk Saenz performed roll call MFMBFR Council Member Alejandra Avila (present) Council Member Daniel Damian (present) Council Member Monica Garcia (present) Mayor Pro Tem Jean M. Ayala (present) Mayor Emmanuel J. Estrada (present) REPORT FROM CLOSED SESSION City Attorney Martinez announced all members were present and met on eight (8) items. Council gave direction to Special Counsel and the City Attorney and there is no reportable action. ANNOUNCEMENTS The Mayor announce the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend for attending the Housing Authority and Finance Authority meetings. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS Mayor Estrada and the City Council proclaimed March 2024 American Red Cross Month presented proclamation to Ralph Galvan. N 11I n [KKeI►I I►l toLNI [W.,r no Mayor Estrada opened publication at approximately 7:29 p.m. the following spoke: 1) Julie McCasland 7) Abel 2) Christopher Milanda 8) Rosa Leon 3) Liza Pena 9) Jamie Martinez 4) Comment received by Opal and distributed 10) Ralph Galvan 5) Kiana Martinez 11) Ms. Chavez 6) John Rios Mayor Estrada closed Public Communications at approxametly 7:55 p.m. 03-20-2024 City Council Regular Meeting Minutes Page 1 of 4 CONSENT CALENDAR 1. City of Baldwin Park's Warrants and Demands Motion to ratify the attached Warrants and Demands Register. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 2. Treasurer's Report City (CC) — December 2023 Motion to receive and file the Treasurer's Report for December 2023. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 3. Meeting Minutes for March 6, 2024 Motion to approve the Special and Regular City Council Meetings held on March 6, 2024. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 4. Approve a Request for Service Proposal with Evan Brooks and Associates, Inc (EBA) for Transit Route Efficiency Study for the City of Baldwin Park's Transit System Motion to: I. Authorize the Director of Public Works to execute the proposal from Evan Brooks Associates, Inc.(EBA) in the amount of $62,310 for the completion of the Transit Route Efficiency Study. 2. Authorize the Director of Finance to appropriate $62,310.00 from Fund 244- Proposition A and make the necessary budget and appropriation adjustments. Item #4 was pulled for further discussion. MOTION: It was moved by Alejandra Avila, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 5. Claim Rejection Motion to reject the following claim and direct staff to send the appropriate notice of rejection to claimant: • Anthony Clinton The claimant alleges bodily injury. • Felipe Escamilla The claimant alleges bodily injury. • Jasmyne Silva Misdirected Claim MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 6. Approve a Request For Qualification for High Speed Fiber Data Services For City Facilities Motion to: 1. Approve the release of the Request for Qualifications; and 2. Review and Rank the Responses to the RFQ 3. Present a recommendation to the City Council, including a cost estimate. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 03-20-2024 City Council Regular Meeting Minutes Page 2 of 4 7. Authorize Purchase Orders and Expenditures at The Home Depot Center from Approved Fiscal Year 2023-24 Funds for Materials and Supplies in Various Maintenance and Operations Cost Centers. Motion to: 1. Authorize the expenditure of approved funds in the amount not -to -exceed $36,500 for purchase of materials and supplies from the Home Depot through June 30, 2024, 2. Authorize the Director of Finance to make the necessary budget transfers and adjustments 3. Authorize the Public Works Director to prepare and process the necessary purchase order requisitions. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 8. Adopt a Resolution to become a member of the California Municipal Finance Authority ("CMFA") and to approve the issuance of the Bonds by the CMFA, for conduit financing for the proposed Central Metro Place Apartments Affordable Senior Housing Project located at 14519 Central Avenue. Motion to adopt Resolution 2024-006 to become a member of the CMFA and to approve the issuance of the Bonds by the CMFA, for purposes of the Code. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA PUBLIC HEARING REPORTS OF OFFICERS 9. Grant Application- Extreme Heat and Community Resilience Program- Governor's Office of Planning and Research (OPR)- Large Implementation Category Motion to: 1. Authorize the Chief Executive Officer (CEO) and the Director of the Community Development Department (CDD) to apply for the Extreme Heat and Community Resilience Program Grant- Large Implementation Category, in the Governor's Office of Planning and Research, for up to $ 4 million. 2. Approve of SGV Casita as a Community Based Organization (CBO) Co -Applicant. 3. Direct Staff to request an Advance Disbursement to avoid using the General Fund to front - fund the program. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 1.0. Appointment of Interim Housing Commissioner by selection in the order applications were received. Motion to: 1. Select an Interim Housing Commissioner by the order the application was received from the previously appointed Housing Commissioners names. MOTION: It was moved by Jean M Ayala, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 03-20-2024 City Council Regular Meeting Minutes Page 3 of 4 11. Accept and Approve Plans and Specifications and Award of a Construction Contract for City Project No. CIP 20-31 & CIP 20-35 Traffic Signal and Rail Crossing Safety Improvements at Pacific Avenue and Bogart Avenue. Motion to: 1. Approve project plans and specifications for City Project CIP 20-31 & CIP 20-35; and, 2. Approve and award the construction contract to Elecnor Belco Electric, Inc. from Chino, CA in the amount of $1,808,347.00; and, 3. Authorize the Director of Finance to appropriate $170,000.00 from Fund 245—Proposition C, $230,000.00 from Fund 255—Measure M, and drawdown and appropriate $806,395.50 from the Measure M Bond Proceeds account; and, 4. Authorize the Mayor and City Clerk to execute the construction contract. MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION SA 1. Successor Agency to The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands Motion to ratify the attached Warrants and Demands Register. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA SA 2. Treasurer's Report SA — December 2023 Motion to receive and file the Treasurer's Report for December 2023. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION Councilmember Damian seeks consensus from Council colleagues to direct the CEO and the City Attorney to present to the City Council an amendment to Ordinance No 1457 to revise the contract authority of the CEO, inclusive of the associated funding authority, from $24,999 to $50,000. Mayor Estrada directed staff to review grant opportunities to assist BP businesses. Councilmember Avila provided communication on the need for flashing lights on Baldwin Park Blvd. and Francisquito and on Merced to alert drivers to slow down. ADJOURNMENT Mayor Estrada made a motion to adjourn at approximately 8:51 p.m. ATTEST: Christopher Saenz, City Clerk Emmanuel J Estrada, Mayor F." • 01 X 1 03-20-2024 City Council Regular Meeting Minutes Page 4 of 4 Emmanuel J. Estrada Jean M. Ayala Alejandra Avila Daniel Damian Monica Garcia CALL TO ORDER The meeting was called to order at approximately 7:20 p.m. by Chair Estrada. ROLL CALL City Clerk Saenz performed roll call. MEMBERS Board Member Alejandra Avila (present) Board Member Daniel Damian (present) Board Member Monica Garcia (present) Vice Chair Jean M. Ayala (present) Chair Emmanuel J. Estrada (present) PUBLIC COMMUNICATIONS Chair Estrada opened publication at approximately 7:29 p.m. the following spoke: 1) Julie McCasland 7) Abel 2) Christopher Milanda 8) Rosa Leon 3) Liza Pena 9) Jamie Martinez 4) Comment received by Opal and distributed 10) Ralph Galvan 5) Kiana Martinez 11) Ms. Chavez 6) John Rios Mayor Estrada closed Public Communications at approximately 7:55 p.m. CONSENT CALENDAR 1. Treasurer's Report FA — December 2023 Motion to receive and file the Treasurer's Report for December 2023. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA ADJOURNMENT Chair Estrada made a motion to adjourn at approximately 8:51 p.m. ATTEST: Christopher Saenz, City Clerk Emmanuel J Estrada, Chair " 19 9 1101TA a 03- 1 am 1 i . �� • These minutes , presented in Agenda order. CALL TO ORDER The meeting was called to order at approximately 7:20 p.m. by Chair Estrada. ROLL CALL City Clerk Saenz performed roll call. MEMBERS Board Member Alejandra Avila (present) Board Member Daniel Damian (present) Board Member Monica Garcia (present) Vice Chair Jean M. Ayala (present) Chair Emmanuel J. Estrada (present) PUBLIC COMMUNICATIONS Chair Estrada opened publication at approximately 7:29 p.m. the following spoke: 1) Julie McCasland 7) Abel 2) Christopher Milanda 8) Rosa Leon 3) Liza Pena 9) Jamie Martinez 4) Comment received by Opal and distributed 10) Ralph Galvan 5) Kiana Martinez 11) Ms. Chavez 6) John Rios Mayor Estrada closed Public Communications at approximately 7:55 p.m. CONSENT CALENDAR 1. Baldwin Park Housing Authority's Warrants and Demands Motion to ratify the attached Warrants and Demands Register. Emmanuel J. Estrada Jean M. Ayala Alejandra Avila Daniel Damian Monica Garcia MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 2. Treasurer's Report HA — December 2023 Motion to receive and file the Treasurer's Report for December 2023. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 03-20-2024 Housing Authority Regular Meeting Minutes Page 1 of 2 PUBLIC HEARING Housing Authority of the City of Baldwin Park Annual Public Housing Agency (PHA) Plan FY 2024-2025 Motion to: 1. Adopt the Annual PHA Plan for FY 2024-2025. 2. Authorize the submission of the Annual PHA Plan for FY 2024-2025 (HUD-50075-SM form), the Certification by State or Local Official of PHA Plans Consistency with the Consolidate Plan or State Consolidate Plan form (HUD-50077-SL), PHA Certification of Compliance with PHA Plan, and Related Laws and Regulations including PHA Plan Elements that Have Changed (HUD-50077-CRT-SM form) to HUD. 3. Approve Resolution No. HA 2024-001 establishing the adoption of the Plan as required by HUD. Chair Estrada opened the Public Hearing at approximately 8:40 p.m., seeing no public speakers. Chair Estrada closed the Public Hearing MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA ADJOURNMENT Chair Estrada made a motion to adjourn at approximately 8:51 p.m. WIM"M Christopher Saenz, City Clerk Emmanuel J Estrada, Chair APPROVED: April 3, 2024 03-20-2024 Housing Authority Regular Meeting Minutes Page 2 of 2 SpID ,HU QF ,, T, S BR9rL ALLEY`, el MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING September 16, 2020 — 7:00 p.m. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 This meeting was conducted via teleconference in accordance with Governor Newsom's Executive Order N-25-20. CALL TO ORDER The meeting was called to order by Mayor Lozano. ROLL CALL Chief Deputy City Clerk Morales performed roll call: COUNCIL MEMBERS: Council Member Alejandra Avila (tele-conference) Council Member Jean M. Ayala (tele-conference) Council Member Monica Garcia (tele-conference) Mayor Pro Tern Paul C. Hernandez (tele-conference) Mayor Manuel Lozano (tele-conference) INVOCATION The invocation was provided by Pastor Flores PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. REPORT FROM CLOSED SESSION City Attorney Robert Tafoya announced that the City Council met in closed session on various items and there is no reportable action. ANNOUNCEMENTS The Mayor announced that the Council are also members of the Board of Directors of the Housing Authority, and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member are paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PUBLIC COMMUNICATION Chief Deputy City Clerk announced that there are 2 speakers that will be called. The first caller (Greg Tuttle) did not answer. The second caller (John Rios) spoke. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS Director of Community Development Ben Martinez presented Rental Housing and Business Assistance Programs — Coronavirus Act Relief Funds Chief Deputy City Clerk Lourdes Morales presented 2020 Election Update CONSENT CALENDAR 1. City of Baldwin Park's Warrants and Demands Motion to ratify the attached Warrants and Demands Register. MOTION: It was moved by Manuel Lozano, seconded by Paul Hernandez to approve Motioned. PASSED. [5-0] AYES: Avila, Ayala, Garcia, Hernandez, Lozano 2. Treasurer's Report — July 2020 Motion to receive and file the Treasurer's Report for July 2020. MOTION: It was moved by Manuel Lozano, seconded by Paul Hernandez to approve Motioned. PASSED. [5-0] AYES: Avila, Ayala, Garcia, Hernandez, Lozano 3. Ratify and Adopt a Resolution Approving the Baldwin Park Police Complaint Investigation Policy and Procedure Motion to adopt Resolution No. 2020-046 Approving the Baldwin Park Police Complaint Investigation Policy and Procedure. Item #3 was pulled for further discussion. MOTION: It was moved by Manuel Lozano, seconded by Paul Hernandez to approve Motioned. PASSED. [5-0] AYES: Avila, Ayala, Garcia, Hernandez, Lozano 4. Ratify and Adopt a Resolution Approving the City of Baldwin Park Comprehensive Pay Schedule in Accordance with Cal PERS Established Guidelines Motion to adopt Resolution No. 2020-047 Approving the deletion of Lieutenant and Captain Positions and updating the Comprehensive Pay Schedule to coincide with the FY 20/21 Budget. MOTION: It was moved by Manuel Lozano, seconded by Paul Hernandez to approve Motioned. PASSED. [5-0] AYES: Avila, Ayala, Garcia, Hernandez, Lozano 5. Adopt Resolution No. 2020-044, "A Resolution of the City Council of the City of Baldwin Park, California, Declaring to Become a Vision Zero Community and Adopting a Vision Zero Policy and Approving the Development of an Action Plan with the Clear Goal of Eliminating Traffic Fatalities and Severe Injuries on City Roads and Streets in the Next 10 Years Motion to adopt Resolution No. 2020-044, "A Resolution of the City Council of the City of Baldwin Park, California, Declaring to Become a Vision Zero Community and Adopting a Vision Zero Policy and Approving the Development of an Action Plan with the Clear Goal of Eliminating Traffic Fatalities and Severe Injuries on City Roads and Streets in the Next 10 Years. Item #5 was pulled for further discussion. MOTION: It was moved by Paul Hernandez, seconded by Manuel Lozano to approve Motioned. PASSED. [5-0] AYES: Avila, Ayala, Garcia, Hernandez, Lozano 6. Authorization to Publish a Request for Proposals (RFP) for Professional Landscape Maintenance Services for Routine Maintenance of Center Medians Along Various Major City Corridors Motion to authorize Staff to publish a Request of Proposal for Professional Landscape Maintenance Services. MOTION: It was moved by Manuel Lozano, seconded by Paul Hernandez to approve Motioned. PASSED. [5-0] AYES: Avila, Ayala, Garcia, Hernandez, Lozano 7. Re -appropriation of Funds from Public Safety Improvement Account and Authorize Purchase of Police Vehicle Computers 9-16-2020 Regular City Council Meeting Minutes Page 2 of 4 Motion to: 1. Authorize the Director of Finance appropriate $41,950.73 from AB74 Public Safety Enhancement Fund and account #209-30-340-58110-13021 and $72,939.15 from Federal Asset Forfeiture Fund and account #205-30-340-58110-13021 to cover the remaining cost of $114,889.88; and 2. Authorize the Police Department to purchase the requested patrol vehicle computers; 3. Authorize the Chief of Police, or his designee, to complete all appropriate documentation necessary to complete the purchase. 8. Award of Contract for Citywide Janitorial Services Motion to award a contract to California Cleaning Maintenance for janitorial services. MOTION: It was moved by Manuel Lozano, seconded by Paul Hernandez to approve Motioned. PASSED. [5-0] AYES: Avila, Ayala, Garcia, Hernandez, Lozano CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION - CONSENT CALENDAR SA-1 Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Warrants and Demands Motion to ratify the attached Warrants and Demands Register. MOTION: It was moved by Manuel Lozano, seconded by Paul Hernandez to approve Motioned. PASSED. [5-0] AYES: Avila, Ayala, Garcia, Hernandez, Lozano SA-2 Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Treasurer's Report — July 2020 Motion to receive and file the Treasurer's Report for July 2020. MOTION: It was moved by Manuel Lozano, seconded by Paul Hernandez to approve Motioned. PASSED. [5-0] AYES: Avila, Ayala, Garcia, Hernandez, Lozano PUBLIC HEARING 9. A Request to the City Council from the Planning Commission to Approve Development Agreement 20-04 to Grant a Cannabis Permit for a New Cannabis Cultivation and Manufacturing facility within the I, Industrial Zone Pursuant to Ordinance 1408. (Location: 4517 Little John St.; Applicant: Freshmade LLC; Case Number: DA 20-04 for CAN 20-01) Motion to hold a Public Hearing and Introduce for first reading, by title only, Ordinance 1454, entitled, "An Ordinance Of The City Council Of The City Of Baldwin Park, California, Authorizing The City Of Baldwin Park To Enter Into A Development Agreement With Freshmade, LLC For The Cultivation And/Or Manufacturing Of Cannabis At The Real Property Located At 4517 Little John Street. (APN 8535-023-039) Within The City Of Baldwin Park". Mayor Lozano opened the Public Hearing. Seeing no one wishing to speak Mayor closed the public hearing. MOTION: It was moved by Manuel Lozano, seconded by Jean M. Ayala to approve Motioned. PASSED. [5-0] AYES: Avila, Ayala, Garcia, Hernandez, Lozano 10.A Request to the City Council from the Planning Commission on an Amendment to Development Agreement 18-14 (currently located at 150110 Arrow Highway) to add an additional location 13110 Spring Street, for a Cannabis Cultivation and Manufacturing Facility within the IC, Industrial Commercial Zone Pursuant to Ordinance 1442 9-16-2020 Regular City Council Meeting Minutes Page 3 of 4 (Location:15010 Arrow Highway; Applicant: VRD Inc.; Case Number: DA-18-14) Motion to hold a Public Hearing and Introduce for first reading, by title only, Ordinance 1455, entitled, "An Ordinance Of The City Council Of The City Of Baldwin Park, California, Authorizing The City Of Baldwin Park To Enter Into A Development Agreement With VRD Inc. For The Cultivation and/or Manufacturing Of Cannabis At The Real Property Located At 15010 Arrow Highway (APN 8535-023-011) And 13110 Spring Street (APN 8535-023-025) Within The City Of Baldwin Park". Mayor Lozano opened the Public Hearing. Seeing no one wishing to speak Mayor closed the public hearing. MOTION: It was moved by Manuel Lozano, seconded by Paul Hernandez. to approve Motioned. PASSED. [5-0] AYES: Avila, Ayala, Garcia, Hernandez, Lozano 1:44*01 ' • 0 11.Approve and Adopt Resolution No. 2020-045 Entitled, "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives and Alternates as Official Representatives of the City"; and Review and Appoint Members to the City for the San Gabriel Valley Water Association, Independent Cities Lease Finance Authority, and the Foothill Transit Zone Staff recommends that the City Council rescind Resolution 2020-037 and complete the review and appointment of delegate and alternate to the San Gabriel Valley Water Association, Independent Cities Lease Finance Authority, and the Foothill Transit Zone in Resolution No. 2020-045, entitled: "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives and Alternates as Official Representatives of the City". Motion to bring back. ADJOURNMENT Motion to adjourn at approximately 8:30 p.m. Manuel Lozano, Mayor ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, Shirley Quinones, Chief Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing actions were taken by the City Council of the City of Baldwin Park at a regular meeting thereof held on September 16, 2020. Shirley Quinones Chief Deputy City Clerk APPROVED: April 3, 2024 9-16-2020 Regular City Council Meeting Minutes Page 4 of 4 � gMLDeyf� , ,HUBOF,F., THE �o SAN;GABRIEL 11 VALLEY:, 4� �TE'D JANUP� ' MINUTES T_"BATAIki1:7_1c7:i;1TZ,T1Z[414F_TIb0MDINIIi'L *11W-11 ZaiT,IAAdI'[e'_ September 16, 2020 — 7:00 p.m. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 This meeting was conducted via teleconference in accordance with Governor Newsom's Executive Order N-25-20. CALL TO ORDER The meeting was called to order by Chair Lozano. ROLL CALL Chief Deputy City Clerk Morales performed roll call: COUNCIL MEMBERS: Board Member Alejandra Avila (tele-conference) Board Member Jean M. Ayala (tele-conference) Board Member Monica Garcia (tele-conference) Vice -Chair Paul C. Hernandez (tele-conference) Chair Manuel Lozano (tele-conference) PUBLIC COMMUNICATION Chief Deputy City Clerk announced that there are 2 speakers that will be called. The first caller (Greg Tuttle) did not answer. The second caller (John Rios) spoke. CONSENT CALENDAR 1. Treasurer's Report — July 2020 Motion to receive and file the Treasurer's Report for July 2020. MOTION: It was moved by Manuel Lozano, seconded by Paul Hernandez to approve Motioned. PASSED. [5-0] AYES: Avila, Ayala, Garcia, Hernandez, Lozano ADJOURNMENT Motion to adjourn made by Chair Manuel Lozano at approximately 8:30 p.m. ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, Shirley Quinones, Chief Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing actions were taken by the Finance Authority of the City of Baldwin Park at a regular meeting thereof held on September 16, 2020. Shirley Quinones Chief Deputy City Clerk APPROVED: April 3, 2024 SAID HU9,OF A 'THE/ U SAN,,GABR 9E L e ,hIALLEY", a ,. MINUTES 12'ALDWIN PARK 1 HOUSING AUTHORITY •• September 16, 2020 — 7:00 p.m. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 This meeting was conducted via teleconference in accordance with Governor Newsom's Executive Order N-25-20. CALL TO ORDER The meeting was called to order by Chair Lozano. ROLL CALL Chief Deputy City Clerk Morales performed roll call: COUNCIL MEMBERS: Board Member Alejandra Avila (tele-conference) Board Member Jean M. Ayala (tele-conference) Board Member Monica Garcia (tele-conference) Vice -Chair Paul C. Hernandez (tele-conference) Chair Manuel Lozano (tele-conference) PUBLIC COMMUNICATION Chief Deputy City Clerk announced that there are 2 speakers that will be called. The first caller (Greg Tuttle) did not answer. The second caller (John Rios) spoke. CONSENT CALENDAR 1. Treasurer's Report — July 2020 Motion to receive and file the Treasurer's Report for July 2020. MOTION: It was moved by Manuel Lozano, seconded by Paul Hernandez to approve Motioned. PASSED. [5-0] AYES: Avila, Ayala, Garcia, Hernandez, Lozano 2. Baldwin Park Housing Authority's Warrants and Demands Motion to ratify the attached Warrants and Demands Register. MOTION: It was moved by Manuel Lozano, seconded by Paul Hernandez to approve Motioned. PASSED. [5-0] AYES: Avila, Ayala, Garcia, Hernandez, Lozano ADJOURNMENT Motion to adjourn made by Chair Manuel Lozano at approximately 8:30 p.m. ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, Shirley Quinones, Chief Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing actions were taken by the Housing Authority of the City of Baldwin Park at a regular meeting thereof held on September 16, 2020. Shirley Quinones Chief Deputy City Clerk APPROVED: April 3, 2024 ITEM NO. 3 -4/1 31014111� Honorable Mayor and Members of the City Council Manuel Carrillo Jr., Director of Recreation and Community Services April 3, 2024 Approval of Summer Concerts in the Park and Downtown Street Market Dates SUMMARY The purpose of this staff report is for City Council to consider approval of Summer Concerts in the Park and Downtown Street Market dates. RECOMMENDATION Staff recommends that City Council approve Summer Concerts in the Park and Downtown Street Market dates. FISCAL IMPACT Thers is no fiscal impact of the general fund at this time with this action. BACKGROUND At their February 7, 2024, City Council Meeting, at the request of Councilmember Daniel Damian with City Council consensus directed staff to present at a subsequent City Council meeting a Summer Concerts in the Park and Downtown Street Market dates. Councilmember Damian proposed a five (5) week Summer Concerts in the Park commencing Thursday, June 20 through Thursday July 25, 2024, with no concert on Thursday, July 4, 2024, although the Independence Day Spectacular will take place on Wednesday, July 3, 2024, at Sierra Vista High School. The Street Market is proposed take place every Thursday evening beginning June 20, 2024, and continuing through August 29, 2024, from 5:00pm to 9:00pm at two (2) locations; Morgan Park June 20th — July 29th and relocate to Maine Ave. between. Ramona Blvd. and Clark St., August 1 st — August 29th. The first five (5) weeks at Morgan Park will be a conjunction of the Summer Concerts in the Park and the 2nd half will just be the Downtown Street Market. The venue will include beer gardens, food vendors, novelty and information booths and a dedicated kid's fun zone. Once the market relocates to Maine Ave., two (2) stages will provide entertainment to thousands of spectators that will vising the over 100 vendors that will be part of event. ALTERNATIVES The proposed alternative is not to approve the Summer Concerts in the Park and Downtown Street Market dates. LEGAL REVIEW Not required. ATTACHMENTS 1. None Page 1 / 1 ITEM NO. 4 Honorable Mayor and Members of the City Council Sam Gutierrez, Director of Public Works Anthony Vazquez, Public Works Manager April 3, 2024 Authorize the Purchase of a 2024 CASE 590SN Backhoe Loader from SONSRAY Machinery — FY2023-24 CIP Project No. CIP24-025-55029 SUMMARY This proposal requests City Council approval for the acquisition of a 2024 CASE 590SN 4WD T4 Final backhoe loader for the Public Works Maintenance Division. This capital purchase, approved under CIP FY23-24, aims to replace the aging 1980 CASE Loader, enhancing overall maintenance operations and capabilities. The acquisition will be made through a Sourcewell purchasing cooperative contract awarded to SONSRAY Machinery, at a cost of $197,885.41. The new backhoe loader will substantially improve operational efficiencies within the Street Maintenance section of the Public Works Maintenance Division. RECOMMENDATION It is recommended that the City Council: Authorize the purchase of the 2024 CASE 590SN 4WD backhoe loader through the Sourcewell, Purchasing Cooperative contract with SONSRAY Machinery, in an amount not -to -exceed $197,885.41 including a 3-year maintenance program; and 2. Authorize the Director of Public Works, or his designee, to complete all appropriate documentation to finalize the purchase. FISCAL IMPACT This purchase will have no impact on the General Fund. The funds for this purchase were approved in the FY 2023-24 Capital Improvement Program (CIP) Budget. The following is a breakdown of funds authorized for the equipment purchase: Funds Description Acct# Amount #254 Measure R Local Return #254-50-590-58110-55029 $100,000.00 #255 Measure M #255-50-590-58110-55029 $97,885.41 Total Funding Available $197,885.41 BACKGROUND The Department of Public Works Maintenance Division is comprised of six (6) different divisions, which include Traffic Control section, Street Maintenance section, Graffiti Abatement, Street Landscape, Park Landscape, and Fleet Maintenance sections. The Public Works Fleet is comprised of 31 vehicles and 19 pieces of equipment. Maintenance staff often handles a wide and diverse array of responsibilities and duties that require the use of a backhoe. These tasks range from responding to illegal dump and bulky item pickups, sidewalk concrete repairs, pothole patching, general street maintenance including landscape projects and collecting and disposing of large amounts of green waste and trash. Staff also responds to emergency services and after -hour call -outs such as managing and cleaning debris from streets during traffic collisions such as a damaged street light pole, responding to any fallen tree emergencies, loading sand into bunkers for sandbag disbursement during a heavy storm, and many other activities involving the use of backhoe loader. Page I / 3 Currently, the Public Works Maintenance Division is using a 1980 CASE Loader and a 1994 446B CAT backhoe to perform all these services. The CASE Loader is over forty (40) years of age, and the CAT backhoe is over 30 years of age. Both pieces of equipment have far exceeded their recommended operational life requiring increased maintenance needs including troubleshooting obsolete systems which tend to fail frequently leading to extensive down tunes. These mechanical issues impact the equipment's reliability for the intended heavy use requiring staff to seek the use of rental equipment as an alternative. This situation has created a significant strain on the general Fleet Maintenance budget. The new 2024 CASE 590SN backhoe loader will be replacing the much older 1980 CASE Loader eliminating the need to rent equipment while reducing maintenance costs significantly. DISCUSSION In assessing the demands and priorities of the Public Works Maintenance Division and the different needs of the various sections, staff has determined that a new backhoe loader is at the top of the list for equipment replacement. Public Works maintenance staff have been using the existing backhoe loader for over forty (40) years. The equipment has gone well beyond the end of its useful and economic life. The proposed replacement unit, a 2024 CASE 590SN 4WD, will be equipped with several modern technological features that make the current unit obsolete. This includes joystick controls, a wraparound glass cab enclosure for better operator visibility, coupler for quickly switching attachments, advanced telematics such as onboard diagnostics tracking speed, location, and a digital maintenance notification system to alert the service mechanic of any service requirements. Despite ongoing challenges in sourcing specialty heavy-duty equipment due to supply chain issues, Staff visited several vendor locations to gain first-hand knowledge about the many equipment options available. Three quotes were obtained from various vendors. Upon review of the quotes, staff learned that SONSRAY Machinery, was not only capable of providing the desired backhoe equipment, but that it had the equipment in stock and available to deliver it within the current fiscal year due to the cancellation of an existing sale, allowing staff to secure the needed backhoe promptly and without long lead times. Following is a table summarizing the quotes received: Company 2024 Backhoe Model Cost SONSRAY Machinery 2024 CASE 590SN 4WD T4 Final * $197,885.41 SoCal JCB (not an equal) 3CX 15HFCA $153,531.86 QUINN CAT CAT 430 $199,150.25 * Please note that cost of the CASE 590SN also includes add-ons such as a 3-year maintenance program, extended warranty, AME lighting, window tint, and first aid kit. If approved, the backhoe loader would be procured through the Sourcewell (formerly known as NJPA) Competitive Procurement Network. CNH Industrial America LLC. has won the Sourcewell competitive bid, securing Contract #011723-CNH-1, effective through 4/14/2027. All Sourcewell cooperative agreements are competitively bid on a nationwide basis. Some of the benefits of using a cooperative purchasing contract include reduction of the administrative costs associated with issuing a competitive solicitation and product cost savings based on economies of scale. Guided by the Baldwin Park Municipal Code §34.23 (C), allows the City to make purchases of goods and services obtained through a cooperative competitive bidding process or a "piggyback" contract, a determination that it is in the City's best interests. ALTERNATIVES 1. The City Council reserves the option to defer approval of the acquisition, instructing staff to revisit the matter later with added cost options. However, given the present state of the existing backhoe and the opportunity to secure an available unit from a canceled order, our staff does not recommend this alternative at this time. 2. Provide Staff with an alternative direction. Page 2 / 3 CEQA REVIEW Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters this item is not considered a "project" under CEQA. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. SONSRAY Machinery Sourcewell Approved Quote via CNH Industrial America LLC 2. Sourcewell Contract Agreement with CNH Industrial America LLC. Contract #011723-CNH-1 3. Quote from SoCal JCB 4. Quote from Quinn CAT Page 3 / 3 10950 South Norwalk Blvd. • Santa Fe Springs • CA • 90670 TEL: (562) 903-7377 www.SonsrayMachinery.com Ship To: CITY OF BALDWIN PARK Santa Fe Springs 14403 E. PACIFIC March 12, 2024 rruvalcaba-0217 BALDWIN PARK CA 91706 BALDWO03 6268135211 Invoice To: CITY OF BALDWIN PARK Purchase Order: 14403 E. PACIFIC BALDWIN PARK CA 91706 Sales Person: Rafael Ruvalcaba Attention: Anthony Vazquez EQUIPMENT QUOTE/SALES ORDER CASE 590SN 4WD T4 FINAL. Serial #: JJGN59SNPPC784072 Stock #: $147,047.76 EQ0055217 SOUCEWELL CONTRACT # 011723-CNH-1 ********** SOUCCWELL DISCOUNT APPLIED LIST $ 204,233.00 - 28%= $ 147,047.46 ***** Heavy Front CWT, Extndhoe / Powershift H-Type Transmission / Pilot Controls w/Power Lift / Auto Ride Control Dual Battery / Coupler, Hyd / Flip Over/Stab Pads / 1-Way or 2Way AUX & EHOE&HCPL / RC & CS & 3SPL PKG 2Cab PLT PDH 2Way C1/'93" 4x1 BKT w/cutting edges / CASE SiteWatch Telematics / 3yr Advanced Tele Subscription Premium Air Susp Heated / LED Light Package / Cab, 2 Door with Heat and AC / 21Lx24 12PR / 14x17.5, 10PR *** Quote Expires 03/31/2024 *** Financing Available on Approved Credit (OAC) *** Unit Based on Availability PRICE IS NOT GUARANTEED & SUBJECT TO MANUFACTURER'S PRICE INCREASES, INCLUDING ANY ADDITIONAL SURCHARGES SONSRAY SIGNATURE SERVICE — A commitment to providing excellent service and care when you purchase a new piece of equipment from Sonsray Machinery. PM-3000 Hour / 3 Year $8,505.00 Thumb / Hardware & Install $6,610.88 Factory Freight $5,000.00 PPP -Premier 36/3000 ($0 Deductible) $3,992.00 PDI - Predelivery and Inspection, Fuel and wash $3,000.00 4 Corner Strobe Light Parts & Install $2,400.00 18" Bucket & Hardware $2,350.00 Light Window Tint $1,800.00 Freight Out To Customer $ 600.00 First Aid Kit $ 100.00 Credit For 18" Bucket Pins ($ 150.00) Credit For Split Freight From Stockton To SFS ($ 500.00) Quoted Price $180,755.64 Sales Tax 10.25% $16,723.77 Processing Fee $ 399.00 CA Tire Tax $ 7.00 NOTICE TO Caution. Do not sign this contract before you thoroughly read both pages 1 and 2 of it or if it contains blank PURCHASER spaces, even if otherwise advised. You are entitled to an exact and completely filled in copy of this Sales Order when you sign it. Keep it to protect your legal rights. Store Manager signature required for final acceptance of Sales Order. THIS AGREEMENT IS SUBJECT TO THE ADDITIONAL TERMS AND CONDITIONS ON THE REVERSE SIDE. CUSTOMER HAS HAD THE OPPORTUNITY TO READ THE TERMS OF THIS AGREEMENT PRIOR TO SIGNING. Purchaser's Signature Print Name Sales Consultant Date Accepted By Date Date Page 1 of 3 Cash Due or Finance Amount $197,885.41 Page 2 of 3 1. This is a cash transaction. If the Purchaser so requests prior to acceptance, the Cash Due on Delivery may be financed as a time sale transaction, subject to credit approval. If this transaction becomes a time sale, Purchaser agrees (1) to make payments pursuant to the Sonsray Machinery Accounts Receivable System Agreement, which is incorporated into this Purchase Order by reference, and (2) that Seller retains a security interest in the goods described herein until all obligations of Purchaser are paid in full and discharged. 2. When trade-in equipment is not to be delivered to the Seller until delivery of the equipment purchased by this order, the trade-in equipment may be reappraised at that time and such reappraisal value shall determine the allowance made for such trade-in equipment. When the reappraised value is less than the original trade-in allowance shown on this form, the purchaser may terminate this order; however, this right of termination must be exercised prior to delivery of the equipment by Seller and surrender of the trade-in equipment to Seller. 3. The prices which Purchaser will pay for the new equipment set forth on the reverse side hereof shall be based upon the Case dealer price in effect on date of delivery of the new equipment. In the event Case dealer's price is changed prior to delivery, the purchase price shall be adjusted accordingly. If such price change results in an increase, purchaser has the option of canceling the order in writing immediately on being notified thereof. 4. The Seller shall be excused if delivery is delayed or rendered impossible by differences with workmen, strikes, work stoppages, car shortages, delays in transportation, inability to obtain labor or materials and also by any cause beyond the reasonable control of Seller, including but not restricted to acts of God, floods, fire, storms, acts of civil and military authorities, war and insurrections. 5. Purchaser shall keep the property free of all liens, taxes, encumbrances and seizure or levy, shall not use same illegally, shall not damage, abuse, misuse, abandon or lose said property, shall not part with possession thereof, whether voluntarily or involuntarily or transfer any interest therein or remove same out of the county or filing district in which Purchaser resides as indicated herein without the prior written consent of Seller, shall keep said property insured in such amounts and with such insurer as may be acceptable to Seller with any loss payable to Seller as his interest in the property may appear. 6. Time is of the essence of this contract and if purchaser fails to comply with any of the terms and conditions hereof or defaults in the payment of any installment hereunder or under any renewal or renewals hereof, or in the payment of interest or defaults in the payment of any installment due under any other indebtedness of contract held by the Seller or Assignee, or if proceedings are instituted against Purchaser under any bankruptcy or insolvency law or Purchaser makes an assignment for the benefit of creditors or if for any reason the Seller deems himself insecure and so declares all payments heretofore made by Purchaser shall be retained by the seller and all indebtedness hereunder shall become immediately due and payable, with or without notice, together with all expenses of collection by suit or otherwise, including reasonable attorney fees and Seller may, without notice or demand, take possession of the equipment set forth on the reverse hereof, or any additions to, replacements of, or any proceeds from said equipment or may render the property unusable or Seller may require Purchaser to assemble the property and make it available at a place designated by Seller. Seller may resell the retaken property at public or private Sale in accordance with the Uniform Commercial Code or applicable state or provincial law. After deducting reasonable expenses for retaking, repairing, holding, preparing for sale, other selling expenses including attorney fees and legal expenses, the remaining proceeds of Sale shall be credited upon the amount of indebtedness remaining unpaid hereunder, and Purchaser agrees to pay any deficiency upon demand by Seller, any surplus, however, shall be paid to Purchaser. Said retaking or repossession shall not be deemed rescission of the contract. Seller may exercise any other rights and remedies provided by applicable law. 7. No waivers or modifications hereof shall be valid unless written upon or attached to this contract. Waiver or conditions of any breach or default hereunder shall not constitute a waiver of any other or subsequent breach or default. Payments received by Seller are to be applied first to delinquent interest and then to principal. 8. The remedies provided for herein are not exclusive and any action to enforce payment shall not waive or affect any of the holder's rights to have recourse to the property. The transfer of this contract shall operate to pass a security interest in the property as security for the payment hereof. 9. Any provision of this contract prohibited by the laws of any state, the United States, any province of Canada, shall be ineffective to the extent of such prohibition without invalidating the remaining portions of the contract. 10. Each maker, endorser, guarantor and surety hereon severally waives presentment, demand protest, and notice of non-payment and all defenses of want of diligence in collection and bringing suit. This contract shall be binding upon and shall insure to the benefit of the parties hereto and their respective heirs, personal representative, successors, and signs. 11. Buyer authorizes Seller to insert the Serial and/or model numbers of the goods set forth on the reverse side hereof for the purposes of identifying said goods. The seller may correct patent errors herein. Page 3 of 3 Sourcewell - Construction Equipment Contract Contract Number: 011723 - CNN Contract Period: 04/04/2023 - 04/14/2027 Pricing Revised: 2/15/2024 Eligible Customers: All Sourcewell members in United States Members Include: Government Education (K-12 and higher) Non-profit agencies States that have adopted the contract (see below) States that have Adopted Sourcewell as their term contract: New York PC6265 Delaware GSS15750-Equip_HD Arkansas4600046991 Washington Master Contract 01020 Ohio RSCO08252 Member list: https://www.sourcewell-mn.gov/member-lookup Need to Join? https://sourcewell-mn.gov/ Member # 4652 38542 1089 888 956 CONTRACT DETAILS Contract Pricing Specified discount off List Price/MSRP plus freight and setup and local delivery. Also surcharge but this must be placed on a separate line item. These discounts are not allowed with wholesale and/or retail discount(s). Multiple Unit Discount Not applicable. Third Party Items Allowed. Third party equipment and/or accessories must be listed on individual line(s) below the contract items. Trade -In Allowed. The value is determined by the agency and the local dealer. Payment Contact your local Case CE dealer for payment options. Dealer Locator Tool https://www.casece.com/northamerica/en-us/resources/dealer-locator See www.casece.com for product information SOURCEWELL PRICE LIST DISCOUNTS-- New Contract 011723 Valid until 04/14/2027 Pricing Revised: 2/15/2024 Freight FOB North America plant or import distribution location. CASE CE dealer can add delivery freight and PDI costs. Price quotes only valid for 30 days (maximum). D See www.casece.com for product information SOURCEWELL PRICE LIST DISCOUNTS-- New Contract 011723 Valid until 04/14/2027 Pricing Revised: 2/15/2024 PRODUCT / MODEL PRICE LIST (Updated) USA SOURCEWELL MEMBER DISCOUNT OFF LIST PRICE �OIMP Cty i ,. TR270 Current Pricing 22.00% TR310 Current Pricing 18.00% TR340 Current Pricing 18.00% TV370 Current Pricing 18.00% TV450 Current Pricing 18.00% TV620 Current Pricing 18.00% CX15EV Current Pricing 17.00% CX17C Current Pricing 17.00% CX26C Current Pricing 17.00% CX30C Current Pricing 17.00% CX37C Current Pricing 17.00% CX42D Current Pricing 17.00% CX50D Current Pricing 17.00% CX57C Current Pricing 17.00% CX60C Current Pricing 17.00% CX75C Current Pricing 18.00% CX80C Current Pricing 18.00% CX140E Current Pricing 18.00% CX145D Current Pricing 18.00% CX170E Current Pricing 18.00% CX190E Current Pricing 18.00% CX220E Current Pricing 18.00% CX245D Current Pricing 18.00% CX260E Current Pricing 18.00% CX290D Current Pricing 18.00% CX300E Current Pricing 18.00% CX350D Current Pricing 18.00% CX365E Current Pricing 18.00% CX490D Current Pricing 18.00% CX500D Current Pricing 18.00% CX750D Current Pricing 18.00% SR160 Current Pricing 16.00% SR175 Current Pricing 18.00% SV185 Current Pricing 18.00% SR210 Current Pricing 18.00% SR240 Current Pricing 18.00% SR270 Current Pricing 18.00% SV280 Current Pricing 19.00% SV340 Current Pricing 22.00% Freight FOB North America plant or import distribution location CASE CE dealer can add delivery freight and PDI costs. Price quotes only valid for 30 days (maximum). ,4 See www.casece.com for product information SOURCEWELL PRICE LIST DISCOUNTS-- New Contract 011723 Valid until 04/14/2027 Pricing Revised: 2/15/2024 PRODUCT / MODEL PRICE LIST (Updated) USA SOURCEWELL MEMBER DISCOUNT OFF LIST PRICE 1[1R 836C 4WD / AWD Current Pricing 21.00% 856C 4WD / AWD Current Pricing 21.00% ------------- ........, DV23 Current Pricing 17.00% DV26 Current Pricing 17.00% DV36 Current Pricing 17.00% DV45 Current Pricing 17.00% DV209 Current Pricing 17.00% DV210 Current Pricing 17.00% SV207 Current Pricing 17.00% SV211 Current Pricing 17.00% SV213 Current Pricing 17.00% SV215 Current Pricing 17.00% SV217 Current Pricing 17.00% PT240D Current Pricing 17.00% CNH Parts Current Pricing LIST PRICE 1U11iIITIfA i :l ?�bti5.(i$iiLS) ...` :::°::,::: TL100 Current Pricing 21.00% SL12 Current Pricing 22.00% SL12 TR Current Pricing 22.00% SL15 Current Pricing 22.00% SL22EV Current Pricing 22.00% SL23 Current Pricing 22.00% SL27 Current Pricing 22.00% SL35TR Current Pricing 22.00% SL50TR Current Pricing 22.00% X ) WX140E Current Pricing 25.00% WX155E Current Pricing 25.00% WX160E Current Pricing 25.00% WX175E Current Pricing 25.00% WX210E Current Pricing 25.00% Freight FOB North America plant or import distribution location CASE CE dealer can add delivery freight and POI costs. Price quotes only valid for 30 days (maximum). Product Quotation Prepared For: Anthony Vasquez City of Baldwin Park Baldwin Park CA Prepared By: Alex Hernandez SoCal JCB La Mirada CA 90638 mobile: Image is for indicative purpose only and may not represent exact equipment being quoted Standard Equipment Standard Equipment and Features & Benefits related to this product are subject to change without notice SAFETY and SECURITY Two post Roll Over Protective Structure (ROPS), Falling Objects Protective Structure (FOPS) and retractable seat belt. Equipped with independent park brake and loader service strut. Rear boom lock activated from operator's compartment; boom swing lock. Vandalism protection with key lock -able cab, hydraulic fill, fuel cap. All locks with the exception of the Diesel Exhaust Fluid (DEF) tank operate with ignition key. Front and rear horn buttons. Automatic backup alarm. ENGINE 109 hp gross, turbocharged, water-cooled, 4 cylinder, direct injection diesel. Tier 4 Final compliant engine with Selective Catalytic Reduction (SCR) and 5 gallon DEF tank. Hand and foot throttle. Selective full flow pressure engine oil lubrication with spin on filter cartridge. Air to fluid coolers. Separately serviceable radiator, hydraulic and transmission oil coolers. Two stage fuel filtering system utilizing a water/sediment separator and spin -on type filter element. Dual element air filter, dry type with cleanable outer element, replaceable inner element and under hood pre -cleaner. TRANSMISSION Separate unit mounted to engine containing torque converter and all transmission components. Pressure lubrication with spin on filter. Electrically operated Fwd / Rev lever on steering column. Electrically operated transmission. Disconnect on gear shift and loader levers. Powershift gear selection with 4 Fwd / 4 Rev speeds. FRONT AXLE 4WD - Industrial duty JCB Max-Trac torque proportioning, outboard planetary reduction axle, 4WD shift -on -the -go; steering cylinder located behind front axle. REAR AXLE Separate, rigidly mounted to mainframe and connected to transmission via drive shaft. Heavy duty double reduction, outboard planetary gear final reduction. Limited slip differential to provide automatic equalization of wheel spin under conditions of unequal footing. BRAKES Sealed wet multiple disc. Brake pedals can be independently operated or locked together. Power assisted, hydraulic brakes. Independent over center actuation, park brake. Transmission shifts to neutral when park brake is activated. 4 wheel braking in 2 wheel drive activated by switch. STEERING Hydrostatic power, with priority valve. Three steering wheel turns (lock to lock). Unbraked turning circle - 26 ft 5 in. BACKHOE AND MAINFRAME Unitized, one piece heavy duty mainframe with integral backhoe. Sealed swing post pins and swing cylinderinder pins, 2 in top and bottom rear frame plates (centermount). Fabricated boom and dipper. SAE maximum dig depth: Extradig dipper - 16 ft 3 in - 20 ft 1 in. EasyControl backhoe controls. Fabricated stabilizer legs with anti -drift valves. 11,000 Ibs lifting hook as standard. LOADER Equipped with integrally mounted front end loader using two lift cylinderinders and two bucket dump cylinderinders. Parallel lift standard during loader raise and lower functions. Dump height: 9 ft 0 in. Bucket return -to -dig and third spool loader valve standard. Dump reach at full height - 32 in. Auto Smooth Ride System (AutoSRS). Front bumper protection fitted as standard. Standard Equipment ELECTRICAL SYSTEM 12 volt system with 150 amp alternator standard wiring harness and outside cab connectors meet IP69 standard for protection against ingress of dust, and pressure spray of 4.23 gpm at 1450 psi. Inside cab connectors meet IP67 standard for protection against ingress of dust, and water when submerged. Single, maintenance free battery rated at 900 cold cranking amps. Four halogen work lights in front and four separate halogen work lights in the rear. Stop lights, turn signals, and four way hazards standard. Backlit gauges and readouts consisting of a tachometer, fuel gauge, engine coolant temperature gauge, digital hour meter and digital clock. Light and alarm for battery charge condition, coolant temp., engine oil pressure, transmission oil pressure, transmission oil temp., air cleaner restriction, water in fuel indicator, and park brake engaged. Light indicators for hazard flashers on, turn signals, steering mode, and lights on. 12 volt outlet for powered accessories. Common fuses and relays located in an easy access panel. Main circuit breakers at battery positive terminal for added circuit protection. Battery isolator fitted as standard. OPERATORS ENVIRONMENT Suspension seat with adjustments for weight, seat angle, and back angle. Armrests and retractable seat belt standard. Two door entry with deluxe trim. Composite sure grip molded floor, tilt steering column, front windshield with 2 speed plus intermittent wiper and washer, interior rear view mirror, pre -wired for beacon, cup holders, storage compartment. Cab includes door ajar stays, 14 adj. vents, operable side windows, one piece rear window with wiper and washer that acts as a shield during inclement weather, heater with defogger vents, and radio pre -wire with speakers in -cabs. AutoTHROTLE returns engine speed to pre-set hand throttle position when work is resumed. AutoDRIVE provies cruise control -type characteristics during roading. Advanced Easy Controls and Easy Controls only: AutoSTABILIZERS and AutoBOOMLOCK. SERVICEABILITY AND MAINTENANCE Ground level check for engine and transmission oil, brake fluid, engine coolant, and windshield washer levels. Ground level top off of engine oil, transmission oil, hydraulic fluid, brake fluid, fuel, and engine coolant. Tilt engine hood and lockable front grill. 15 second engine manifold preheat (activated through ignition switch). 40 gallon fuel tank. 20 gallon hydraulic tank with 5 micron filter. 500 hour engine oil and filter service interval. 1000 hour DEF filter interval. 1000 hour transmission oil and 500 hour transmission filter service interval. 2000 hour hydraulic oil and 500 hour hydraulic filter service interval. External toolbox. AutoCHECK automatically performs daily under hood maintenance checks on 'key on'. TELEMATICS JCB Livelink telematics. Monitored and managed remotely via a PC or Smartphone. Two year subscription. Real time reporting of machine hours, routine maintenance alerts, location, critical health alerts, fuel level/consumption and work cycle information. Ability to set machine geo-fences and curfews for improved security. HYDRAULIC SYSTEM Closed center system, variable displacement piston pump, engine driven, 44 gpm at 3650 psi. Separate oil reservoir not shared with other systems, externally mounted to mainframe for ground level servicing. Abrasion protection of valve to boom hoses. Hoses have burst pressure of 4 times working pressure. Structural steel pipes to withstand minor impacts. Auto Idle reduces engine speed when no hydraulic functions are requested. Features and Benefits Standard Equipment and Features & Benefits related to this product are subject to change without notice SAFETY AND SECURITY Two post Roll Over Protective Structure (ROPS), Falling Objects Protective Structure (FOPS) and retractable seat belt. Equipped with independent park brake and loader service strut. Rear boom lock activated from operator's compartment; boom swing lock. Vandalism protection with key lock- able cab, hydraulic fill, fuel cap. All locks with the exception of the Diesel Exhaust Fluid (DEF) tank operate with ignition key. Front and rear horn buttons. Automatic backup alarm. FRONT AXLE 4WD - Industrial duty JCB Max-Trac torque proportioning, outboard planetary reduction axle, 4WD shift -on -the -go; steering cylinder located behind front axle. ENGINE 109HP gross, turbocharged, water-cooled,4 cyl, direct injection diesel. T4F compliant engine with Selective Catalytic Reduction (SCR) and 5 gallon DEF tank. Hand and foot throttle. SelectiveFull flow pressure engine oil lubrication with spin -on filter cartridge. Air to fluid coolers. Separately serviceable radiator, hydraulic and transmission oil coolers. Two stage fuel filtering system utilizing a water/sediment separator and spin -on type filter element. Dual element air filter, dry type with cleanable outer element, replaceable inner element and under hood pre -cleaner. TRANSMISSION Separate unit mounted to engine containing torque converter and all transmission components. Pressure lubrication with spin on filter. Electrically operated Fwd / Rev lever on steering column. Electrically operated transmission. disconnect on gear shift and loader levers. Powershift gear selection with 4 Fwd / 4 Rev speeds. REAR AXLE Separate, rigidly mounted to mainframe and connected to transmission via drive shaft. Heavy duty double reduction, outboard planetary gear final reduction. Limited slip differential to provide auto- matic equalization of wheel spin under conditions of unequal footing. BRAKES Sealed wet multiple disc. Brake pedals can be independently operated or locked together. Power assisted, hydraulic brakes. Independent over center actuation, park brake. Transmission shifts to neutral when park brake is activated. 4 wheel braking in 2 wheel drive activated by switch. STEERING Hydrostatic power, with priority valve. Three steering wheel turns (lock to lock). Unbraked turning circle - 26' 5". Features and Benefits ELECTRICAL SYSTEM 12 volt system with 150 amp alternator std. Wiring harness and outside cab connectors meet IP69 standard for protection against ingress of dust, and pressure spray of 4.23 gpm at 1450 psi. Inside cab connectors meet IP67 standard for protection against ingress of dust, and water when submerged. Single, maintenance free battery rated at 900 cold cranking amps. Four halogen work lights in front and four separate halogen work lights in the rear. Stop lights, turn signals, and four way hazards standard. Backlit gauges and readouts consisting of a tachometer, fuel gauge, engine coolant temperature gauge, digital hour meter and digital clock. Light and alarm for battery charge condition, coolant temp., engine oil pressure, transmission oil pressure, transmission oil temp., air cleaner restriction, water in fuel indicator, and park brake engaged. Light indicators for hazard flashers on, turn signals, steering mode, and lights on. 12 volt outlet for powered accessories. Common fuses and relays located in an easy access panel. Main circuit breakers at battery positive terminal for added circuit protection. Battery Isolator fitted as standard. SERVICEABILITY AND MAINTENANCE Ground level check for engine and transmission oil, brake fluid, engine coolant, and windshield washer levels. Ground level top off of engine oil, transmission oil, hydraulic fluid, brake fluid, fuel, and engine coolant. Tilt engine hood and lockable front grill. 15 second engine manifold preheat (activated through ignition switch). 40 gallon fuel tank. 20 gallon hydraulic tank with 5 micron filter. 500 hour engine oil and filter service interval. 1000 hour DEF filter interval. 1000 hour transmission oil and 500 hour transmission filter service interval. 2000 hour hydraulic oil and 500 hour hydraulic filter service interval. External Toolbox. AutoCHECK automatically performs daily under hood maintenance checks on 'key on' TELEMATICS JCB Livelink telematics. Monitored and managed remotely via a PC or Smartphone. Two year subscription. Real time reporting of machine hours, routine maintenance alerts, location, critical health alerts, fuel level/consumption and work cycle information. Ability to set machine geo- fences and curfews for improved security. BACKHOE AND MAINFRAME Unitized, one piece heavy duty mainframe with integral backhoe. Sealed swing post pins and swing cylinder pins, 2" top and bottom rear frame plates (centermount). Fabricated boom and dipper. SAE maximum dig depth: Extradig dipper - 16' 3" - 20' 1 ". EasyControl backhoe controls. Fabricated stabilizer legs with anti -drift valves. 11,000 lb. lifting hook as standard. Features and Benefits LOADER Equipped with integrally mounted front end loader using two lift cylinders and two bucket dump cylinders. Parallel lift standard during loader raise and lower functions. Dump height: 9' 0". Bucket return -to -dig and third spool loader valve standard. Dump reach at full height - 32". Auto Smooth Ride System (AutoSRS). Front bumper protection fitted as standard. OPERATORS ENVIRONMENT Suspension seat with adjustments for weight, seat angle, and back angle. Armrests and retractable seat belt standard. Two door entry with deluxe trim. Composite sure grip molded floor, tilt steering column, front windshield with 2 speed plus intermittent wiper and washer, interior rear view mirror, pre -wired for beacon, cup holders, storage compartment. Cab includes door ajar stays, 14 adj. vents, operable side windows, one piece rear window with wiper and washer that acts as a shield during inclement weather, heater with defogger vents, and radio pre -wire with speakers in -cabs. AutoTHROTTLE returns engine speed to pre-set hand throttle position when work is resumed. AutoDRIVE provies cruise control -type characteristics during roading. Advanced Easy Controls and Easy Controls only: AutoSTABILIZERS and AutoBOOMLOCK. HYDRAULIC SYSTEM Open center system, variable displacement piston pump, engine driven, 44 gpm @ 3650 psi. Separate oil reservoir not shared with other systems, externally mounted to mainframe for ground level servicing. Abrasion protection of valve to boom hoses. Hoses have burst pressure of 4 times working pressure. Structural steel pipes to withstand minor impacts. Auto Idle reduces engine speed when no hydraulic functions are requested. JCB EcoMAX 4.4L Turbocharged No DPF or after treatment keeping servicing cost low and downtime minimal but still providing high levels of torque Low cost increased efficiency Fuel efficient JCB engine provides high torque at low revs enabling high a breakout force at the same rate High performance hydraulics 44 gpm hydraulic pump accomodating variety of attachments and increase cycle times JCB Efficient Design program JCB high back-ff brakes and viscous fan increase efficiency and savings JCB Max-Trac torque proportioning Increases tractive effort in all ground conditions differential axle Advanced Easy Controls JCB's controls provide finger tip control and supreme comfort with various configurations to accomodate all users Features and Benefits Comfort and ease of use Fully adjustable seat, dash mounted display for machine performance and ISO, SAE and JCB X control patterns change over accomodates all users Automated features Auto Idle, Auto Check, Auto Throttle, Auto Boomlock, Auto SmoothRide System, Auto Pre -Heat, Auto Stabilizer -up only make operation easier Kingpost design Hoses are strategically routed to prevent pinching and maximize backhoe movement Front and rear quickhitch Easy and effortless switching between attachments Optional Extradig package 15 ft dipper decreases time spent repositioning allowing for an additional 3 ft 10 in in dig depth increasing efficiency Twin hose burst technology Hose burst check valve keep legs from moving during operation Safe and secure Anti -slip steps, laminated front screen, rear boom lock, self leveling loader and stabilizer from dropping in the event of hose failure Optional hand tool circuit Provides ability to prepare sites Added value through JCB Assetcare Provides comprehensive peace at mind warranty and service agreements worldwide Technical support service Provides instant access to factory expertise, day or night Parts distribution Global network of part centers, delivering 95 percent of all parts any where in the world within 24 hrs History JCB has been the market leader globally for the last 13 years. Backhoes are 50ROof EVERYTHING JCB makes. More backhoe loader sales means more consumer feedback and therefore, more resources to improve. Serviceability We've made sure that all JCB backhoes will provide maximu uptime by virtue of being incredibly easy to service. Routine maintenance is straightforward, daily checks couldn't be simpler, and there's plenty of ground-lev accessibility. Features and Benefits Efficiency JCB backhoe loaders deliver the power to get things done, and are well equipped with features to enhance performance, improve efficiency, and lower operating costs. Quality JCB backhoe loaders are designed, built and tested to withstand the rigors of the most demanding job sites. Build Limited slip differentials, LiveLink telematics and parallel lift are standard. Bi-directional lift and digger thumb options available. Prepared For: Dealer Information Prepared By: Anthony Vasquez SoCal JCB Alex Hernandez City of Baldwin Park 14480 Alondra Blvd. alex.hernandez@socaljcb.com Baldwin Park CA La Mirada CA 90638 mobile: phone:866-722-7225 Quote Date: 02/15/24 phone:(626)224-0100 www.socajcb.com Valid Until: 02/21/24 avazquez@baldwinpark.com Quotation Reference: 403944 Model: 3CX 15HFCA City: 1 Stock Order/Serial No:3202459 3CX-15 SUPER, 4WD, 2WS, 109 HP TIER 4 FINAL, 15 FT CENTERMOUNT BACKHOE WITH EXTRADIG EXTENDING DIPPER. ADVANCED EASY CONTROLS. 150A ALTERNATOR, 750 LBS COUNTERWEIGHT. INCLUDES 2 SPOOL LOADER VALVE, FLIP OVER FEET, INTERIOR MIRROR, FRONT AND REAR WORKLIGHTS, BATTERY ISOLATOR, TOOLBOX AND AUTOMATE (AUTOCHECK, AUTOIDLE, AUTODRIVE AND AUTOTHROTTLE). 3CX-15 SUPER 109 HP CM MODEL PACK GALAXY INDUSTRIAL 14-17.5-10 AND 19.5L-24-12 POWERSHIFT + TL AND LSD, 4WD/2WS CAB WITH A/C HEATED AIR SUSPENSION SEAT, ENGINE BLOCK HEATER CAB, LIVELINK, HAMMER/BI-DIRECTIONAL PIPEWORK NO END BOOM DAMP, HVY LIFT 5/8 LOADER PIPEWORK RTD AND AUTO SRS FOR BI—DIRECTIONAL ENGLISH TERRITORY PACK HYD EXCAVATOR QH (HMR/BI-DIRECTIONAL) WITH LIFTING KIT & 5T SHACKLE CODE REQUIRED FOR EXCAVATOR QUICKHITCHES 15FT/109HP PRICE EQUALIZATION BACKHOE BUCKET - 18 IN (450MM) HEAVY DUTY 4 TEETH BACKHOE BUCKET - 24 IN (600MM) HEAVY DUTY 4 TEETH HEADLIGHTS EXTERIOR MIRRORS SEATBELT 3 IN 96 inch wide 6 in 1 loader bucket 1.5 cu. Yd (MULTI -BUCKET) Equipment Total 139,257.92 baldwin Park sales tax 14,273.94 Total Customer Sale Price 153,531.86 Finance Option Warranty Option Hours Months Amount 36 Months / 3,000 Hours / Full Warranty 3,000 36 $ 4,319.00 Notes: 2 year / 2,000 hour warranty - Livelink - 5 yrs free subscription (GPS/Telematics) Sourcewell Discount List Price $178,214.00 Discount 30% $53,464.20 Customer Sub -total $124,749.80 Additional Attachments w/ coupler install $11,258.12 Inbound Freight $2450 Delivery to Customer $800 Customer Purchase Price $139,257.92 Price w/ Sales tax $153,531.86 Prepared For: Anthony Vasquez City of Baldwin Park Baldwin Park CA phone:(626)224-0100 avazquez@baldwinpark.com Model: 3CX 15HFCA Dealer Information Prepared By: SoCal JCB Alex Hernandez 14480 Alondra Blvd. alex.hernandez@socaljcb.com La Mirada CA 90638 mobile: phone:866-722-7225 Quote Date: 02/15/24 www.socajcb.com Valid Until: 02/21/24 Quotation Reference: 403944 Qty: 1 All prices subject to availability, based on current programs and all applicable taxes. This price quote supersedes all preceding price quotes. Prices are subject to change without prior notice or obligation. Customer Acceptance: Date Dealer Date Prepared For: Anthony Vasquez City of Baldwin Park Baldwin Park CA phone:(626)224-0100 avazquez@baldwinpark.com Model: 3CX 15HFCA Subject To All Applicable Taxes Dealer Information Prepared By: SoCal JCB Alex Hernandez 14480 Alondra Blvd. alex.hernandez@socaljcb.com La Mirada CA 90638 mobile: phone:866-722-7225 Quote Date: 02/15/24 www.socajcb.com Valid Until: 02/21/24 Quotation Reference: 403944 Qty: 1 Quote 172489-01 172489-01 February 29, 2024 CITY OF BALDWIN PARK Attention: Account Payable 14403 PACIFIC AVE BALDWIN PARK, California 91706-4226 Attention: ANTHONY VAZQUEZ Dear Sir, We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration. One (1) New Caterpillar Inc. Model: 430 Backhoe Loader including standard and optional equipment. SOURCEWELL #020223-CAT Member Account # 69730 We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re -quote. If there are any questions, please do not hesitate to contact me. Sincerely, Tony Mykris Governmental Sales Page 1 of 5 Quote 172489-01 One (1) New Caterpillar Inc. Model: 430 Backhoe Loader including standard and optional equipment. Standard Equipment BOOMS, STICKS, AND LINKAGES BACKHOE - 15' Center pivot Backhoe 4.5 Meters - Boom and swing transport locks - Pilot operated Backhoe and electro hydraulic stabilizer controls - Street type stabilizer shoes - Anti -drift hydraulics (boom, stick, and E-stick) - Cat Cushion Swing(tm) system POWERTRAIN - Water separator - Thermal starting aid system - Dry type axial seal air cleaner with integral precleaner - Automatic dust ejection system - Filter condition indicator - Hydraulically boosted multi -plate wet disk brake with dual pedals & interlock - Differential lock HYDRAULICS - Pilot hoe and mechanical loader controls - Load sensing, variable flow system with 43 gpm (162 L/min) axial piston pump - 6 micron hydraulic filter ELECTRICAL - 12 volt electrical start - Horn, front and rear - Backup alarm - Hazard flashers/turn signals - Halogen head lights (2) - Halogen rear flood lights (2) - Stop and tail lights OPERATOR ENVIRONMENT LOADER - Single Tilt Loader - Lift cylinder brace - Self -leveling loader with single lever control - Return -to -dig (automatic bucket positioner) - Transmission neutralizer switch - Bucket level indicator - Drive -line parking brake - Torque converter - Neutral safety switch - Spin -on filters for Fuel Engine oil Transmission oil - Outboard Planetary Rear Axles - Diesel particulate filter - Hydrostatic power steering - Caterpillar XT-3 hose - Hydraulic oil cooler - Pilot control shutoff switch - Flow -sharing hydraulic valves - Hydraulic suction strainer - Audible system fault alarm - Key start/stop system - 850 CCA maintenance free battery - Battery disconnect switch - External Power Receptacle (12v) - Diagnostic ports for engine and machine Electronic Control Modules Page 2 of 5 Quote 172489-01 - Interior rearview mirror - ROPS canopy, Rear Fenders - 2-inch (50mm) retractable seat belt - Tilt steering column - Steering knob - Hand and foot throttle FLUIDS - Antifreeze - Extended Life Coolant OTHER STANDARD EQUIPMENT - Standard Storage Box - Transport tie -down points - Ground line fill fuel tank with 42.3 gal (160L) capacity & 5 gal (19L) diesel exhaust fluid - Rubber impact strips on radiator - Automatic Engine Speed Control - One Touch Low Idle - Floor mat and Coat Strap - Lockable storage area - Air suspension seat -20F (-30C) guard - CD-ROM Parts Manual - Safety Manual - Operations and Maintenance Manual - Lockable hood - Tire Valve Stem Protection Page 3 of 5 Quote 172489-01 MACHINE SPECIFICATIONS 430 07A BACKHOE LOADER CFG2 543-3343 $131,470.00 1 % scheduled price increase of Jan. 2024 $2,263.73 LANE 3 ORDER OP-9003 $0.00 STICK, EXTENDABLE, 15FT 543-4286 $6,490.00 PT, 4WD/2WS, POWERSHIFT 544-1066 $12,430.00 ENGINE, 86KW, C3.6 DITA, T4F 543-5181 $12,360.00 HYD, MP, 6FCN/8BNK, ST, QC 554-4188 $7,930.00 CAB, DELUXE 544-0883 $10,870.00 DISPLAY, STANDARD 545-5047 $0.00 WORKLIGHTS (8) LED LAMPS 491-6736 $1,140.00 SEAT, DELUXE FABRIC 611-0339 $1,195.00 SEAT BELT, 3" SUSPENSION 206-1748 $187.00 AIR CONDITIONER, T4F 542-7810 $3,110.00 PRODUCT LINK, CELLULAR, PLE643 639-4880 $0.00 TIRES, 340 80-18/500 70-24, MX 533-0488 $3,360.00 COUNTERWEIGHT, 1015 LBS 337-9696 $2,280.00 STABILIZER PADS, FLIP -OVER 9R-6007 $435.00 INSTRUCTIONS, ANSI 559-0872 $0.00 SERIALIZED TECHNICAL MEDIA KIT 421-8926 $0.00 RIDE CONTROL 551-6453 $1,925.00 THUMB, HYDRAULIC, NO TINE, BHL 282-5409 $6,125.00 COUPLING,QD,THREADED WITH CAPS 456-3390 $481.00 LINES, COMBINED AUX, E-STICK 548-1233 $4,530.00 BEACON, MAGNETIC MOUNT, STROBE 433-0154 $444.00 STANDARD RADIO (12V) 540-2298 $720.00 AUTO -UP STABILIZERS 567-5090 $0.00 PLATE GROUP - BOOM WEAR 270-3204 $269.00 BUCKET -MP, 1.4 YD3, IT 216-8840 $7,931.00 CUTTING EDGE, TWO PIECE,WIDE 9R-5320 $329.00 PACK, DOMESTIC TRUCK OP-0210 $0.00 SHIPPING/STORAGE PROTECTION 461-6839 $263.00 RUST PREVENTATIVE APPLICATOR 462-1033 $141.00 LINES,HYD CPLR 15FT EXT PILOT 555-2397 $3,014.00 BUCKET -HD, 24", 6.2 FT3 219-3387 $1,938.00 COUPLER, PG, HYDR.D.LOCK, BHL 485-5303 $4,542.00 THUMB, TINE, A 3 221-4283 $464.00 Page 4 of 5 Quote 172489-01 Sub Total Machine Min Member Disc Machine / Option Price Add-ons, No contract discount Delivery Machine Prep Total 228,636.7 22.0% (50,300.08) 17,.6 WARRANTY & COVERAGE Standard Warranty: 12 MONTHS FULL MACHINE SOURCEWELL SELL PRICE TIRE FEE SALES TAX (10.25%) AFTER TAX BALANCE F.O.B/TERMS: Delivered / Net 10 days Accepted by on Signature 600.00 1,200.00 180,628.80 $180,628.80 $7.00 $18, 514.45 $199,150.25 Page 5 of 5 ITEM NO. 5 °'! TO: Honorable Mayor and City Councilmembers rr�E FROM: Ron Garcia, Director of Community Development Nick Baldwin, AICP, City Planner SARR.GqABR, L n �PREPARED BY: Melissa Chipres, Associate Planner JA DATE: April 3, 2024 SUBJECT: Housing Element Progress Report 2023 SUMMARY Consideration for City Council approval of the City's Housing Element Progress Report for 2023, as required by the State of California Housing and Community Development Department (HCD). RECOMMENDATION It is recommended that the City Council receive and file the report and direct staff to forward copies to the California Department of Housing and Community Development (HCD) and the Governor's Office of Planning and Research (OPR). FISCAL IMPACT There is no fiscal impact resulting from this item. BACKGROUND Government Code Section 65400 requires an annual report be submitted to the City Council, the OPR, and the HCD. This report is to address the status of the City's General Plan and progress on tis implementation, the progress in meeting the City's share of regional housing needs, and local efforts to remove governmental constraints to the maintenance, improvement, and development of housing. The Housing Element is one of the seven mandatory elements required for the City's General Plan, and it specifies ways in which housing needs of existing and future resident populations can be met. State law requires that each city and county update their Housing Element on a pre- determined cycle. The 2021-2029 Housing Element is comprised of five sections: (1) Needs Assessment; (2) Housing Constraints; (3) Housing Resources; (4) Review of previous Accomplishments from the 2014-2021 Housing Element; and (5) the Housing Plan. The City's Regional Housing Needs Allocations are summarized in Table #1 below by income level. The number of units assigned to Baldwin Park for the 2021-2029 period was 2,001 housing units. It should be noted that the city is not required to construct these units, but rather plan for them through the Zoning Code development standards and the Housing Programs adopted as part of the 2021-2029 Housing Element. CITY'S REGIONAL HOUSING NEEDS ALLOCATION 2021-2029 INCOME GROUP % OF COUNTY MFI* NUMBER OF UNITS PERCENTAGE OF TOTAL UNITS The Housing Element Annual ProgressReport (Attachment #1)'iScomprised of several tables, and summarizes activity that took place during the 2023 calendar year. Activity includes Housing Development Applications Submitted (summarized in Table #2 be|uvv). Annual Building Activity for new construction including entitled, permits, and completed units, Regional Housing Needs A||OC8tiOn Progress for permitted units issued by 8ffOnJ8bi|ih/, and Program Implementation Status. In 2023. building permits were issued for 1O2 new housing units; 102vveru comprised of Above -Moderate Income Accessory Dwelling Units (/\[]U). BUILDING ACTIVITY 2023—NEW CONSTRUCTION % OF NUMBER OF NEW TOTAL UNITS INCOME GROUP COUNTY PERMITS ISSUED BY REMAINING BY MFI* AFFORDABILITY INCOME LEVEL Income Pursuant to California Government Code Section 05400. local governments shall prepare and provide an annual report on the progress of the City's Housing Element for the previous calendar year to the City Council, Office of Planning and Research (OPR), the Department of Housing and Community Development (H{}0). LEGAL REVIEW None Required. ATTACHMENTS 1. Housing Element Progress Report for the 2023 Calendar Year ATTACHMENT ##1 THE 2023 CALENDAR YEAR ANNUAL ELEMENT PROGRESS REPORT I Pa,%t year infurna Housing Element Implementation Please contact HC Table B Regional Hous! g Needs Allor-ation Progress Permitted Units Issued by Affordability 1 2 3 4 moons= RHNA me Extremetylow- In,comeNeed NEON= TotatUrintsto TortatUrints Date Remaining EMINEEMMEMENIM ITEM NO. 6 TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works s'EL�� PREPARED BY: Lena Abdullah, Management Analyst J , ;, DATE: April 3, 2024 SUBJECT: Resolution No. 2024-007 Initiating the Proceedings and Ordering Preparation of the Engineer's Report for the Parks Maintenance Assessment District for FY2024-2025 SUMMARY This report requests that the City Council consider the adoption of Resolution No. 2024-007, which would authorize the initiation of the FY2024-2025 Parks Maintenance Assessment District (PMAD) and order the preparation of the Engineers report. RECOMMENDATION Staff recommends that Council adopt Resolution No. 2024-007 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, authorizing the initiation of the proceedings and ordering the preparation of the Engineer's Report for the FY 2024-2025 levy of annual assessments for the City of Baldwin Park Parks Maintenance Assessment District pursuant to the provisions of Division 15, Part 2 of the State of California Streets and Highways Code." FISCAL IMPACT The Park Maintenance Assessment District Fund 252 for FY2024-2025 is estimated at $883,036. The Engineers Report will provide detailed fiscal analysis including any anticipated subsidy participation by the General Fund. The cost of the Engineer's Report will be $3,000 and it has already been included in the approved FY23-24 budget from fund 252. BACKGROUND The City has an annual program for the maintenance of City parks. Financial support for this program is provided through the PMAD. The PMAD, formed in FY1.996-1997, was established in conformance with Proposition 218. The provisions of the Landscape and Lighting Act of 1972, Part 2 of Division 15 of the State of California Streets and Highways Code directs the preparation of the annual engineer's report for each fiscal year for which assessments are to be levied and collected as necessary for the continual maintenance of improvements. The adoption of the resolution is required to initiate the annual proceedings and order the preparation of the Engineers Report. ALTERNATIVES There are no alternatives. CEQA REVIEW The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Page 1 / 2 LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Resolution No. 2024-007 Page 2/2 Attachment RESOLUTION NO.2024-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE INITIATION OF THE PROCEEDINGS AND ORDERING THE PREPARATION OF THE ENGINEER'S REPORT FOR THE FY 2024-2025 LEVY OF ANNUAL ASSESSMENTS FOR THE PARKS MAINTENANCE DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STATE OF CALIFORNIA STREETS AND HIGHWAYS CODE WHEREAS, the City Council of the City of Baldwin Park has previously formed a Parks Maintenance District (hereinafter referred to as the District) pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972", Division 15, Part 2 of the Streets and Highways Code of the State of California; and WHEREAS, at this time, this City Council desires to conduct proceedings to provide for the annual levy of assessments for the next ensuing fiscal year, to provide for the costs and expenses necessary for continual maintenance of improvements within said District; and WHEREAS, the provisions of said Division 15, Part 2, require a written report in accordance with Chapter 3 (commencing with Section 22620). NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE AS FOLLOWS: SECTION 1. That the above recitals are all true, correct, and are hereby incorporated herein. SECTION 2. The Director of Public Works is hereby ordered to prepare and file with the City Council a report relating to the FY 2024-25 levy of annual assessments for said District in accordance with the Provisions of Chapter 3 (commencing with Section 22620) of Division 15, Part 2 of the State of California Streets and Highways Code. SECTION 3. Upon completion, said Report shall be filed with the City Clerk who shall then submit the same to this City Council for its consideration pursuant to Section 22623 of said Streets and Highways Code. Resolution No. 2024-007 Initiation of Proceedings and Ordering of Engineer's Report Park Maintenance District Page 2 PASSED, APPROVED, AND ADOPTED this 3rd day of April 2024 Emmanuel J. Estrada Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF BALDWIN PARK ) I, Christopher Saenz, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2024-007 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on April 3, 2024, and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: Christopher Saenz City Clerk ITEM NO. 7 c.i x SAID CsABRIEL b TO: FROM: PREPARED BY: DATE: SUBJECT: Honorable Mayor and Members of the City Council Sam Gutierrez, Director of Public Works Lena Abdullah, Management Analyst April 3, 2024 Resolution No. 2024-008 Initiating the Proceedings and Ordering Preparation of the Engineer's Report for the Citywide Landscape and Lighting Maintenance Assessment District for FY2024-2025 SUMMARY This report requests that the City Council adopt Resolution No. 2024-008 authorizing the initiation of the FY2024- 2025 Citywide Landscaping and Lighting Maintenance Assessment District (LLMD) and order the preparation of the Engineers Report. RECOMMENDATION Staff recommends that Council adopt Resolution No. 2024-008 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, authorizing the initiation of the proceedings and ordering the preparation of the Engineer's Report for the FY2024-2025 levy of annual assessments for the City of Baldwin Park Landscaping and Lighting Maintenance District pursuant to the provisions of Division 15, Part 2 of the State of California Streets and Highway Code." FISCAL IMPACT The Engineer's Report will include an in-depth analysis of anticipated revenues and expenditures. The cost tc operate and maintain the landscaping and lighting improvements is planned to be in balance with the revenue. The revenues and cost for FY2024-2025 are expected to be in -line with the FY2023-2024 LLMD budget. The cost to prepare the Engineer's Report is $4,500 and is included in FY 23-24 approved budget for fund 251. BACKGROUND The City has an annual program for the maintenance landscaping and lighting improvements, as well as open space improvements, including the maintenance and operation of traffic signals, street lights, median landscaping, and street trees. For the past 31 years this program has been funded through the annual special assessments of the LLMD. The provisions of the Landscape and Lighting Act of 1972, Part 2 of Division 15 of the State of California Streets and Highway Codes directs the preparation of the annual Engineer's Report for each fiscal year for which assessments are to be levied and collected as necessary for the continual maintenance of improvements. The adoption of a resolution is required to initiate the proceedings and order the preparation of an Engineers Report. ALTERNATIVES There are no alternatives. CEQA REVIEW The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an Page 1 / 2 organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Resolution No. 2024-008 Page 2/2 Attachment RESOLUTION NO.2024-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE INITIATION OF THE PROCEEDINGS AND ORDERING THE PREPARATION OF THE ENGINEER'S REPORT FOR THE FY 2024-25 LEVY OF ANNUAL ASSESSMENTS FOR THE CITY OF BALDWIN PARK LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STATE OF CALIFORNIA STREETS AND HIGHWAYS CODE WHEREAS, the City Council of the City of Baldwin Park has previously formed a Landscaping and Lighting Maintenance District (hereinafter referred to as the District) pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972", Division 15, Part 2 of the Streets and Highways Code of the State of California; and WHEREAS, at this time, this City Council desires to conduct proceedings to provide for the annual levy of assessments for the next ensuing fiscal year, to provide for the costs and expenses necessary for continual maintenance of improvements within said District; and WHEREAS, the provisions of said Division 15, Part 2, require a written report in accordance with Chapter 3 (commencing with Section 22620). NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE AS FOLLOWS: SECTION 1. That the above recitals are all true, correct, and are hereby incorporated herein. SECTION 2. The Director of Public Works is hereby ordered to prepare and file with the City Council a report relating to the FY 2024-25 levy of annual assessments for said District in accordance with the Provisions of Chapter 3 (commencing with Section 22620) of Division 15, Part 2 of the State of California Streets and Highways Code. SECTION 3. Upon completion, said Report shall be filed with the City Clerk who shall then submit the same to this City Council for its consideration pursuant to Section 22623 of said Streets and Highways Code. Resolution No. 2024-008 Initiation of Proceedings and Ordering of Engineer's Report Landscape and Lighting Maintenance District Page 2 PASSED, APPROVED, AND ADOPTED this 3rd day of April 2024. Emmanuel J. Estrada Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF BALDWIN PARK ) I, Christopher Saenz, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2024-008 was duly adopted by the City Council of the City of Baldwin Park at the regular meeting thereof held on April 3, 2024 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: Christopher Saenz City Clerk ITEM NO. 8 TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works s'EL�� PREPARED BY: Lena Abdullah, Management Analyst J , ;, DATE: April 3, 2024 SUBJECT: Approve Resolution No. 2024-009, "A Resolution of the City Council of the City Baldwin Park entering into a Funding Agreement with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the Los Angeles Street Complete Streets Improvement Project— Metro Express Lanes Net Toll Revenue Re -Investment Grant ID# MX202302" SUMMARY This report seeks City Council consideration for the approval of Resolution No. 2024-009, accepting grant funds in the amount of $2,247,027 from the Los Angeles County Metropolitan Transportation Authority (LACMTA) and authorizing the Mayor and City Clerk to execute Funding Agreement No. 920000000MX202302. RECOMMENDATION Staff Recommends that the City Council: 1. Approve Resolution No. 2024-009 "A Resolution of the City Council of the City of Baldwin Park entering into an Agreement with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the Los Angeles Street Complete Streets Improvement Project — Metro Express Lanes Net Toll Revenue Re -Investment Grant ID# MX202302' ; and, 2. Authorize the Mayor to sign Funding Agreement No. 920000000MX202302 with LACMTA for the Los Angeles Street Complete Streets Improvement Project. FISCAL IMPACT Funds for this Grant will be front funded by the General Fund Reserve and then recovered on a reimbursement basis. BACKGROUND On April 27, 2023, the Board of Directors of LACMMA approved the Metro ExpressLanes Round 3 Net Toll Revenue Reinvestment Guidelines and established Round 3 of a competitive discretionary grant program to reinvest ExpressLanes net toll revenue in transit use, roadway improvements and system connectivity/active transportation in the I-10 and I-110 corridors. City Staff applied for these funds with plans to use them in conjunction with other funding sources to make improvements along the approximate 1.75-mile stretch of Los Angeles St from East to West City limits which is in alignment with the goals of the program. On August 2, 2023, City Council adopted Resolution No. 2023-026 "A Resolution of The City Council of The City of Baldwin Park Authorizing Staff to Apply for The Express Lanes Net Toll Revenue Reinvestment Grant Through the Los Angeles County Metropolitan Transportation Authority (LACMTA)." Staff moved forwarded and completed all requirements for the Grant Application. Page 1 / 2 DISCUSSION On October 26, 2023, the Board of Directors of :LACMTA approved the ExpressLanes Net Toll Revenue Reinvestment Grant Expenditure Plan, authorizing an award in the amount of $2,247,027 to the City of Baldwin Park for the Los Angeles Street Complete Streets Improvement Project. These improvements are in alignment with the City's commitment to the Complete Streets philosophy while still maintaining the same number of vehicle travel lanes, meaning it will remain a 4-lane street with two lanes eastbound and two westbound. They would tentatively include improvement and/or installation of the following: • Bus stop benches, shelters, and trash receptacles. • Pedestrian and street lighting. • High visibility continental crosswalks. • Sidewalk curb extensions • Class II bike lanes • Wayfinding signage • ADA ramps • Bioswale stormwater capture • Planting of drought -tolerant trees and shrubs • Roadway resurfacing On November 1, 2023, City Council approved the Capital Improvement Program (CIP) for FY 23-24 which included The Los Angeles Street Rehabilitation Project, CIP24-010-55030. These enhancements will improve transit experience, create safe streets for vehicles, pedestrians, and bike riders, and increase sustainable low - carbon green spaces to one of the City's major East-West arterial streets. ALTERNATIVES City Council may choose: 1. Not to approve Resolution No. 2024-009 and thereby not accept the grant funding in the amount of $2,247,027 from LACTMA. 2. Provide Staff with alternative direction. CEQA REVIEW The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Resolution No. 2024-009 2. Funding Agreement No. 920000000MX202302 Page 2/2 RESOLUTION NO.2024-009 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ENTERING INTO A FUNDING AGREEMENT WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA) FOR THE LOS ANGELES STREET COMPLETE STREETS IMPROVEMENT PROJECT — METRO EXPRESSLANES NET TOLL REVENUE RE- INVESTMENT GRANT ID# MX202302 WHEREAS LACTMA operates the ExpressLanes on the I-10 and I-110 corridors. LACTMA is the agency responsible for administrating the ne toll revenues and reinvesting net toll revenues in the corridors where generated; and WHEREAS, on April 27, 2023, the Board of Directors of LACMTA approved the Metro ExpressLanes Round 3 Net Toll Revenue Reinvestment Guidelines, based on lessons learned from Rounds 1 and 2 of the grant program and established Round 3 of a competitive discretionary grant program to reinvest ExpressLanes net toll revenue ("Net Toll Revenue Reinvestment Funds") in transit use, roadway improvements, and system connectivity/active transportation in the I-10 and I -I 10 corridors; and WHEREAS, on October 26, 2023, the Board of Directors of LACMTA approved the ExpressLanes Net Toll Revenue Reinvestment Grant Expenditure Plan, authorizing the award of Net Toll Revenue Reinvestment Grant funds to the City of Baldwin Park and other Grantees; and WHEREAS the City of Baldwin Park and LACTMA desire to agree to the terms and conditions of the Funding Agreement No. 920000000MX202302 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: SECTION 1. The Mayor is authorized to accept grant funds from LACMTA Net Toll Revenue Reinvestment Grant and execute Funding Agreement No. 920000000MX202302. SECTION 2. The City agrees to comply with all requirements for the grant program including any extension or amendments thereof and that the funds will be appropriated as required thereby assuring LACMTA that it has taken the necessary steps to ensure that the Project will be appropriately staffed, that the Project will be appropriately funded and that the Project will be completed in a timely manner. PASSED, APPROVED, AND ADOPTED this 3rd day of April, 2024. EMMANUEL J. ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, Christopher Saenz, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2024-009 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on April 3, 2024, and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK MXL Grant# MX202302 Agreement # 920000000MX202302 FUNDING AGREEMENT Metro ExpressLanes Net Toll Revenue Reinvestment Funds This Funding Agreement ("Agreement") is dated January 8, 2024 for reference purposes only, and is by and between the Los Angeles County Metropolitan Transportation Authority ("LACMTA") and City of Baldwin Park ("Grantee") for Los Angeles Street Complete Streets Improvement Project — Metro ExpressLanes Net Toll Revenue Re -Investment Grant ID# MX202302 as described in this Agreement and the attachments hereto (the "Project"). WHEREAS, LACMTA operates the ExpressLanes on the I-10 and I-110 corridors. LACMTA is the agency responsible for administering the net toll revenues and reinvesting net toll revenues in the corridors in where generated; and WHEREAS, on April 27, 2023, the Board of Directors of LACMTA approved the Metro ExpressLanes Round 3 Net Toll Revenue Reinvestment Guidelines, based on lessons learned from Rounds 1 and 2 of the grant program and established Round 3 of a competitive discretionary grant program to reinvest ExpressLanes net toll revenue ("Net Toll Revenue Reinvestment Funds") in transit use, roadway improvements, and system connectivity/active transportation in the I-10 and I-110 corridors; and WHEREAS, on October 26, 2023, the Board of Directors of LACMTA approved the ExpressLanes Net Toll Revenue Reinvestment Grant Expenditure Plan, authorizing the award of Net Toll Revenue Reinvestment Grant funds to Grantee; and WHEREAS, LACMTA and GRANTEE desire to agree to the terms and conditions of this Agreement. NOW, THEREFORE, the parties hereby agree as follows: The terms and conditions of this Agreement consist of the following and each is incorporated by reference herein as if fully set forth herein: 1. Part I - Specific Terms of the Agreement 2. Part II - General Terms of the Agreement 3. Attachment A - Project Funding 4. Attachment B — Project Schedule and Budget 5. Attachment C - Scope of Work 6. Attachment D - Reporting and Expenditure Guidelines 7. Attachment D1 - Quarterly Progress/Expenditure Report 8. Attachment E — Project Milestones Schedule 9. Attachment F — Lapsing Policy 10. Any other attachments or documents referenced in the above documents MXL Grant# MX202302 Agreement # 920000000MX202302 In the event of a conflict, the Specific Terms of this Agreement and Attachments A, B, C, D, D1, E and F shall have precedence in that order and shall prevail over the General Terms of this Agreement. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as of the dates indicated below: Stephanie Wiggins Chief Executive Officer APPROVED AS TO FORM: DAWYN R. HARRISON County Counsel By: Deputy GRANTEE: City of Baldwin Park Date: Date: By: Date: Emmanuel J. Estrada Mayor By: Date: Marco Ornelas-Lopez Assistant City Attorney 2 MXL Grant# MX202302 Agreement # 920000000MX202302 PART I SPECIFIC TERMS OF THE AGREEMENT 1. Title of the Project (the "Project"): Los Angeles Street Complete Streets Improvement Project. LACMTA ExpressLanes Net Toll Revenue Reinvestment Grant ID# MX202302. 2. To the extent the Funds are available, LACMTA shall make to Grantee a one-time grant of the Net Toll Revenue Reinvestment Funds, in the amount of $2,747,021 (the "Funds") for the Project in accordance with the terms of this Agreement. LACMTA Board of Directors' action of October 26, 2023, granted the Funds to Grantee for the Project. 3. This one-time grant shall be on a reimbursement basis. Grantee must provide the appropriate supporting documents with the Quarterly Progress/Expenditure Report, attached to this Agreement as Attachment D1. 4. The "Project Funding" documents all sources of funds programmed for the Project as approved by LACMTA and is attached as Attachment A. The Project Funding includes the total programmed budget for the Project, including the Funds programmed by LACMTA and the Grantee Funding Commitment (local match). The Project Funding also includes the fiscal years in which all the funds for the Project are programmed. 5. Grantee shall contribute the Grantee Funding Commitment (local match), if any, to the Project in the amounts and toward the work scopes, all as specified in Attachments B and E. In each Quarterly Progress/Expenditure Report, Grantee shall report on the use of Grantee Funding Commitment which should be consistent with Attachments B and E. If Grantee does not meet its local match commitment, it shall be considered a default under this Agreement and LACMTA will have the remedies available to it under Part II, Section 10. Any changes in the Grantee Funding Commitment must be made by mutual agreement of the parties and documented in an amendment to this Agreement. 6. Grantee shall complete the Project as described in the "Scope of Work," attached to this Agreement as Attachment C. The Scope of Work includes a description of the Project, a detailed description of the work to be completed by Grantee. Project work shall be delivered in accordance with the Schedule and Budget, attached to this Agreement as Attachment B, and the Project Milestones Schedule, attached to this Agreement as Attachment E, consistent with the Lapsing Policy, attached to this Agreement as Attachment F. If Grantee is consistently behind schedule in meeting milestones or in delivering the Project in accordance with Attachments B and E, then LACMTA will have the option to terminate this Agreement for default as described in Part II, Sections 9 and 10. 7. Eligible Project expenses are defined in the Reporting and Expenditure Guidelines (Attachment D). The form of the Quarterly Progress/Expenditure Report is attached as 3 MXL Grant# MX202302 Agreement # 920000000MX202302 Attachment D1. LACMTA will withhold five percent (5%) of eligible expenditures per invoice as retainage pending an audit of expenditures and completion of the Scope of Work. 8. The duration of the Project, as evidence in Attachment B, shall be thirty-six (36) months and all eligible costs shall be incurred during this period. However, the Funds may be deobligated if Grantee fails to use the Funds in accordance with Lapsing Policy. To the extent the Lapsing Policy is inconsistent with any other term of this Agreement, the Lapsing Policy shall govern. 9. Amendments to this Agreement shall be in writing executed by the parties. No changes to the (i) grant amount, (ii) Project Funding, (iii) the Scope of Work, or (iv) the lapse date of the Funds shall be allowed without a written amendment to this Agreement, approved and signed by the LACMTA Chief Executive Officer or his/her designee and Grantee. 10. Notice will be given to the parties at the address specified below unless otherwise notified in writing of change of address. Any notice required or permitted to be delivered hereunder shall be deemed to be delivered upon receipt by the correct address by United States mail, postage prepaid, certified or registered mail, return receipt requested, or by Federal Express or other reputable overnight delivery service addressed to the parties hereto as follows: LACMTA's Address: Los Angeles County Metropolitan Transportation Authority One Gateway Plaza Los Angeles, CA 90012 Attention: Stephen Lee; Mail Stop 99-11-1 Email: Grantee's Address: City of Baldwin Park Attention: Sam Gutierrez, sgutierrez@baldwinpark.com 14403 E. Pacific Avenue Baldwin Park, CA 91706 0 MXL Grant# MX202302 Agreement # 920000000MX202302 PART II GENERAL TERMS OF THE AGREEMENT TERM: 1.1 The term of this Agreement shall commence on the date this Agreement is fully executed and, shall expire upon the occurrence of all of the following, unless terminated earlier as provided herein: (i) the agreed upon Scope of Work has been completed; (ii) all LACMTA audit and reporting requirements have been satisfied; and (iii) the final disbursement of the Funds has been made to Grantee. The parties understand and agree there are certain covenants and agreements which specifically remain in effect after expiration or termination of this Agreement. 1.2 Should LACMTA determine there are insufficient Funds available for the Project; LACMTA may terminate this Agreement by giving written notice to Grantee at least thirty (30) days in advance of the effective date of such termination. If this Agreement is terminated pursuant to this section, LACMTA will not reimburse Grantee any costs incurred after the effective date of such termination. 2. INVOICE BY GRANTEE: 2.1 Unless otherwise stated in this Agreement, the Quarterly Progress/Expenditure Report, with supporting documentation of expenses and Project progress as described in Part II, Section 4.1 of this Agreement, and other documents as required by LACMTA, shall satisfy LACMTA invoicing requirements. Expenses that are not invoiced within sixty (60) days after the Lapsing Date as defined in Part II, Section 8.1 below are not eligible for reimbursement. Send invoice with supporting documentation to: Los Angeles County Metropolitan Transportation Authority Accounts Payable P. O. Box 512296 Los Angeles, CA 90051-0296 Re: LACMTA Grant ID# MX202302 and Agreement# 920000000MX202302 Attention Stephen Lee, 111h Floor, MS 99-11-1 USE OF FUNDS: 3.1 Grantee shall utilize the Funds to complete the Project as described in the Scope of Work and in accordance with the Reporting and Expenditure Guidelines and the most recently adopted Metro ExpressLanes Net Toll Revenue Reinvestment Guidelines (the "Guidelines"). Grantee shall be eligible for the Funds up to the grant amount specified in Part I, Section 2 of this Agreement subject to the terms and conditions contained herein and in the Guidelines. MXL Grant# MX202302 Agreement # 920000000MX202302 3.2 Grantee shall not use the Funds to substitute for any other funds or projects not specified in this Agreement. Further, Grantee shall not use the Funds for any expenses or activities beyond the approved Scope of Work (Attachment C). 3.3 Grantee must use the Funds in the most cost-effective manner. If Grantee intends to use a consultant or contractor to implement all or part of the Project, LACMTA requires that such activities be procured in accordance with Grantee's contracting procedures and consistent with State law. Grantee will also use the Funds in the most cost- effective manner when the Funds are used to pay "in-house" staff time. Grantee staff or consultant with project oversight roles cannot award work to companies in which they have a financial or personal interest. This effective use of funds provision will be verified by LACMTA through on -going Project monitoring and through any LACMTA interim and final audits. 3.4 Grantee's employee, officers, councilmembers, board members, agents, or consultants (a "Grantee Party") are prohibited from participating in the selection, award, or administration of a third -party contract or sub -agreement supported by the Funds if a real or apparent conflict of interest would be involved. A conflict of interest would include, without limitation, an organizational conflict of interest or when any of the following parties has a financial or other interest in any entity selected for award: (a) a Grantee Party, (b) any member of a Grantee Party's immediate family, (c) a partner of a Grantee Party; (d) any organization that employs or intends to employ any of the above. This conflict of interest provision will be verified by LACMTA through on -going Project monitoring and through any LACMTA interim and final audits. 3.5 If the Project requires the implementation of an Intelligent Transportation Systems ("ITS") project, Grantee shall ensure the Project is consistent with the Regional ITS Architecture. ITS projects must comply with the LACMTA Countywide ITS Policy and Procedures adopted by the LACMTA Board of Directors including the submittal of a completed, signed self -certification form. For the ITS policy and form, see http://www.metro.net/projects calLproje? cW. 3.6 If any parking facilities are designed and/or constructed using the Funds, Grantee shall coordinate with LACMTA parking program staff (see METRO.net for staff listing) in the planning, design and management of the facility and shall ensure that its implementation is consistent with the LACMTA adopted parking policy. For the parking policy, see http://www.metro.net/l2ro°e� cts/calhpro°e7 cts/. 3.7 Grantee is obligated to continue using the Project consistent with the ExpressLanes Net Toll Revenue Reinvestment purposes for which the Project was approved. Any Project right-of-way and real property purchased to implement the Project shall remain dedicated to public transportation use. The obligations set forth in this section shall survive termination of this Agreement. 3.8 If Grantee desires to use the Funds to purchase or lease equipment including, without limitation, vehicles, office equipment, computer hardware or software, or other personal property ("Equipment") necessary to perform or provide the services set forth in 6 MXL Grant# MX202302 Agreement # 920000000MX202302 the Scope of Work, Grantee must obtain LACMTA's written consent prior to purchasing or leasing any Equipment. Equipment purchased or leased without such prior written consent shall be deemed an unallowable expenditure of the Funds. Equipment acquired as part of the Project shall be dedicated to that Project use for their full economic life cycle, including any extensions of that life cycle achieved by reconstruction, rehabilitation, or enhancements. 3.9 If an Equipment ceases to be used for the proper use as originally stated in the Scope of Work, Grantee will be required to return to LACMTA the Funds used to purchase or lease such Equipment in proportion to the useful life remaining and in equal proportion of the Funds to Grantee Funding Commitment ratio. The obligations set forth in this section shall survive termination of this Agreement. 3.10 If any software is developed with the Funds and if Grantee ceases to use the software for public purposes or Grantee sells, conveys, licenses or otherwise transfers the software, LACMTA shall be entitled to a refund or credit, at LACMTA's sole option, equivalent to the amount of the Funds spent developing the software. Such refund or credit shall not be required, subject to LACMTA approval of the intended use, if Grantee reinvests the proceeds of such sale, conveyance, license or transfer into the Project to offset operating or systems management costs. The obligations set forth in this section shall survive termination of this Agreement. 3.11 If any Project facilities or any real property purchased to implement the Project is no longer used or is no longer needed for the Project, including construction easements or excess property, Grantee will be required to return to LACMTA the Funds used to design, construct or acquire such Project facilities or real property in equal proportion of the grant to Grantee Funding Commitment ratio. The obligations set forth in this section shall survive termination of this Agreement. 3.12 If Grantee desires to use any Project facility or any real property purchased to implement the Project to generate revenue, Grantee shall first obtain LACMTA's written consent prior to entering into any such revenue generating arrangement. Grantee shall provide LACMTA with the applicable information regarding the transaction, including without limitation, the property at issue, the proposed use of the property, the amount of revenue, any impact to the Project and the proposed use of the revenue. LACMTA consent may be conditioned on whether bond funds were used, and how Grantee plans to use the revenue, including, without limitation, sharing any net revenues with LACMTA. If Grantee fails to obtain LACMTA's prior written consent, Grantee shall be considered in default and LACMTA shall have all rights and remedies available at law or in equity, including, without limitation the return of the Funds to cover the cost of the property in question. The obligations set forth in this section shall survive termination of this Agreement. 3.13 Grantee understands that this Agreement does not provide any rights for Grantee to use LACMTA real property needed for the Project. If the Project requires use of LACMTA Property, Grantee will need to enter into a separate agreement with LACMTA in accordance with LACMTA real property policies and procedures. Nothing in this Agreement obligates LACMTA to provide Grantee with any real estate right. 7 MXL Grant# MX202302 Agreement # 920000000MX202302 4. DISBURSEMENT OF FUNDS: 4.1 Grantee shall submit the Quarterly Progress/Expenditure Report, attached to this Agreement as Attachment D1, within sixty (60) days after the close of each quarter on the last day of the months November, February, May and August. Should Grantee fail to submit such reports within ten (10) days of the due date and/or Grantee submits incomplete reports, LACMTA will not reimburse Grantee until the completed required reports are received, reviewed, and approved. The Quarterly Progress/Expenditure Report shall include all appropriate documentation (such as contractor invoices, timesheets, receipts, etc.) with a clear justification and explanation of their relevance to the Project for reimbursement. If no activity has occurred during a particular quarter, Grantee will still be required to submit the Quarterly Progress/Expenditure Report indicating no dollars were expended that quarter. If a request for reimbursement exceeds $500,000 in a single month, then Grantee can submit such an invoice once per month with supporting documentation. 4.2 Disbursements shall be made on a reimbursement basis in accordance with the provisions of this Agreement. 4.3 LACMTA will make all disbursements electronically unless an exception is requested in writing. Disbursements via Automated Clearing House (ACH) will be made at no cost to Grantee. Grantee must complete the ACH form and submit such form to LACMTA before grant payments can be made. ACH Request Forms can be found at http: / /www. metro.net/projects /call_proj ects /calLproj ects-reference-documents /. 4.4 Grantee must provide detailed supporting documentation with its Quarterly Progress/Expenditure Report. 4.5 Grantee shall demonstrate that the Grantee Funding Commitment has been spent in direct proportion to the Funds invoiced with each quarter's expenditures. 4.6 Expenses that are not invoiced within sixty (60) days after the lapsing date specified in Part II, Section 8.1 below are not eligible for reimbursement. 4.7 Any Funds expended by Grantee prior to the execution of this Agreement shall not be reimbursed nor shall they be credited toward the Grantee Funding Commitment requirement, without the prior written consent of LACMTA. Grantee Funding Commitment dollars expended prior to the year the Funds are awarded shall be spent at Grantee's own risk. 5. REPORTING AND AUDIT REQUIREMENTSMAYMENT ADJUSTMENTS: 5.1 LACMTA, and/or its designee, shall have the right to conduct audits of the Project, as deemed appropriate, such as financial and compliance audits; interim audits; pre -award audits; performance audits; and final audits. LACMTA will commence a final audit within six (6) months of receipt of an acceptable final invoice, provided the Project is ready for final audit (meaning all costs and charges have been paid by Grantee and invoiced to LACMTA, and such costs, charges and invoices are properly documented and summarized in the accounting records to enable an audit without further explanation or summarization, MXL Grant# MX202302 Agreement # 920000000MX202302 including actual indirect rates for the period covered by the Agreement under review). Grantee agrees to establish and maintain proper accounting procedures and cash management records and documents in accordance with Generally Accepted Accounting Principles (GAAP). Grantee shall reimburse LACMTA for any expenditure not in compliance with this Agreement and the Guidelines. Grantee's eligible expenditures submitted to LACMTA for this Project shall be in compliance with the Reporting and Expenditure Guidelines (Attachment D) and Office of Management and Budget ("OMB") Circular A-87. The allowability of costs for Grantee's contractors, consultants and suppliers submitted to LACMTA through Recipient's Quarterly Progress/Expenditure Reports shall be in compliance with OMB Circular A-87 or Federal Acquisition Regulations, Subpart 31 (FAR), whichever is applicable. Any use of the Funds which is expressly prohibited under this Agreement shall be an ineligible use of the Funds and may be disallowed by LACMTA audit. Findings of the LACMTA audit are final. When LACMTA audit findings require Grantee to return monies to LACMTA, Grantee shall return such monies within thirty (30) days after the final audit is sent to Grantee. 5.2 Grantee's records shall include, without limitation, accounting records, written policies and procedures, contract files, original estimates, correspondence, change order files (including documentation covering negotiated settlements), invoices, and any other supporting evidence deemed necessary by LACMTA to substantiate charges related to the Project (all collectively referred to as "records") shall be open to inspection and subject to audit and reproduction by LACMTA auditors or authorized representatives to the extent deemed necessary by LACMTA to adequately permit evaluation of expended costs. Such records subject to audit shall also include, without limitation, those records deemed necessary by LACMTA to evaluate and verify, direct and indirect costs, (including overhead allocations) as they may apply to costs associated with the Project. These records must be retained by Grantee for three (3) years following final payment under this Agreement. Payment of retention amounts shall not occur until after the LACMTA's final audit is completed. 5.3 Grantee shall cause all contractors to comply with the requirements of Part II, Sections 5.1 and 5.2 above. Grantee shall cause all contractors to cooperate fully in furnishing or in making available to LACMTA all records deemed necessary by LACMTA auditors or authorized representatives related to the Project. 5.4 LACMTA or any of its duly authorized representatives, upon reasonable written notice, shall be afforded access to all of the records of Grantee and its contractors related to the Project, and shall be allowed to interview any employee of Grantee and its contractors through final payment to the extent reasonably practicable. 5.5 LACMTA or any of its duly authorized representatives, upon reasonable written notice, shall have access to the offices of Grantee and its contractors, shall have access to all necessary records, including reproduction at no charge to LACMTA, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the terms and conditions of this Agreement. 5.6 In addition to LACMTA's other remedies as provided in this Agreement, LACMTA shall withhold the Funds and/or recommend not to award a future Net Toll Revenue 9 MXL Grant# MX202302 Agreement # 920000000MX202302 Reinvestment Grant to Grantee if the LACMTA audit has determined that Grantee failed to comply with the Scope of Work (such as misusing Funds or failure to return Funds owed to LACMTA in accordance with LACMTA audit findings) and/or is severely out of compliance with other terms and conditions as defined by this Agreement and the Guidelines, including the access to records provisions of Part II, Section 5. 5.7 When business travel associated with the Project requires use of a vehicle, the mileage incurred shall be reimbursed at the mileage rates set by the Internal Revenue Service, as indicated in the United States General Services Administration Federal Travel Regulation, Privately Owned Vehicle Reimbursement Rates. 5.8 Grantee shall certify monthly invoices by reviewing all contractor and subcontractor costs and maintaining internal control to ensure that all expenditures are allocable, allowable and reasonable and in accordance with OMB Circular A-87 or FAR Subpart 31 (whichever is applicable) and the terms and conditions of this Agreement. 5.9 Grantee shall also certify final costs of the Project to ensure all costs are in compliance with OMB Circular A-87 or FAR Subpart 31 (whichever is applicable) and the terms and conditions of this Agreement. 5.10 Whenever possible, in exercising its audit rights under this Agreement, LACMTA shall rely on Grantee's own records and audit work to minimize direct audit of contractors, consultants, and suppliers. 6. ONE TIME GRANT: 6.1 This is a one-time only grant subject to the terms and conditions agreed to herein and in the Guidelines. This grant does not imply nor obligate any future funding commitment on the part of LACMTA. 7. SOURCES AND DISPOSITION OF FUNDS: 7.1 The obligation for LACMTA to grant the Funds for the Project is subject to sufficient Funds being made available for the Project by the LACMTA Board of Directors. If such Funds are not made available for the Project, LACMTA shall have no obligation to provide the Funds for the Project, unless otherwise agreed to in writing by LACMTA. 7.2 Grantee shall be responsible for any and all cost overruns for the Project. 7.3 If the Funds are insufficient to complete the Project, Grantee may modify the Scope of Work to allow Project completion with the funds available to Grantee Subject to LACMTA's prior review and approval or rejection of any proposed changes to the Scope of Work. 7.4 At any time, if Grantee receives outside funding for the Project in addition to the Funds identified in the Project Funding at the time this grant was awarded, this 10 MXL Grant# MX202302 Agreement # 920000000MX202302 Agreement shall be amended to reflect such additional funding. If, at the time of final voucher, funding for the Project (including the Funds and any additional funding) exceeds the actual Project costs, then the cost savings shall be applied in the same proportion as the sources of funds from each party to this Agreement as specified in the Project Funding and both the Funds and Grantee Funding Commitment required for the Project shall be reduced accordingly. 8. TIMELY USE OF FUNDS / REPROGRAMMING OF FUNDS: 8.1 Grantee must demonstrate timely use of the Funds by: (i) Executing this Agreement within (6) six months of receiving formal transmittal of the Grant Agreement from LACMTA; and (ii) Begin expenditure of funds within twelve (12) months of executing this Agreement; and (iii) Meeting the Project milestones due dates as agreed upon by the LACMTA and Grantee as stated in Attachment C (Scope of Work) and Attachment E (Project Milestones Schedule) of this Agreement. Contracts for construction or capital purchase shall be executed within nine (9) months from the date of completion of design. Project design (preliminary engineering) must begin within six (6) months from the identified milestone start date. Funds programmed by LACMTA for Project development or right-of-way costs must be expended by the end of the second fiscal year following the year the Funds were first programmed; and (iv) Timely submitting the Quarterly Progress/Expenditure Report as described in Part II, Section 4.1 of this Agreement; and (v) Expending the Funds granted under this Agreement for allowable costs within forty-two (42) months from the date the Grant Agreement is executed ("the Lapsing Date"). 8.2 In the event that the timely use of the Funds is not demonstrated as described in this Part II, Section 8.1 of this Agreement, the Project will be reevaluated by LACMTA and the Funds may be deobligated and reprogrammed to another project by the LACMTA Board of Directors. If Grantee does not complete one element of the Project, as described in the Scope of Work, due to all or a portion of the Funds lapsing, the entire Project may be subject to deobligation at LACMTA's sole discretion. In the event that all the Funds are reprogrammed, this Agreement shall automatically terminate. 9. DEFAULT: 9.1 A Default under this Agreement is defined as any one or more of the following: (i) Grantee fails to comply with the terms and conditions contained herein or in the Guidelines; (ii) Grantee is consistently behind schedule in meeting milestones or in delivering the Project; or (iii) Grantee fails to perform satisfactorily or makes a material change, as 11 MXL Grant# MX202302 Agreement # 920000000MX202302 determined by LACMTA at its sole discretion, to the Financial Plan, the Scope of Work, or the Project Funding without LACMTA's prior written consent or approval as provided herein. 10. REMEDIES: 10.1 In the event of a Default by Grantee, LACMTA shall provide written notice of such Default to Grantee with a 30-day period to cure the Default. In the event Grantee fails to cure the Default, or commit to cure the Default and commence the same within such 30-day period, and thereafter diligently continue such cure to completion to the satisfaction of LACMTA, LACMTA shall have the following remedies: (i) LACMTA may terminate this Agreement; (ii) LACMTA may make no further disbursements of Funds to Grantee; and/or (iii) LACMTA may recover from Grantee any Funds disbursed to Grantee as allowed by law or in equity. 10.2 Effective upon receipt of written notice of termination from LACMTA pursuant to Section 10.1, Grantee shall not undertake any new work or obligation with respect to this Agreement unless so directed by LACMTA in writing. Any Funds expended after termination shall be the sole responsibility of Grantee. 10.3 The remedies described herein are non-exclusive. LACMTA shall have the right to enforce any and all rights and remedies herein or which may be now or hereafter available at law or in equity. I • u 13 UVI I 14Y.AVA I Ulm 11.1 Grantee shall ensure that all Communication Materials contain recognition of LACMTA's and Metro ExpressLanes' contribution to the Project as more particularly set forth in "Funding Agreement Communications Materials Guidelines" available online or from the LACMTA Project Manager. Please check with the LACMTA Project Manager for the web address. The Funding Agreement Communications Materials Guidelines may be changed from time to time during the course of this Agreement. Grantee shall be responsible for complying with the latest Funding Agreement Communications Materials Guidelines during the term of this Agreement, unless otherwise specifically authorized in writing by the LACMTA Chief Communications Officer. 11.2 For purposes of this Agreement, "Communications Materials" include, but are not limited to, press events, public and external newsletters, printed materials, advertising, websites, radio and public service announcements, electronic media, and construction site signage. A more detailed definition of "Communications Materials" is found in the Funding Agreement Communications Materials Guidelines. 11.3 In addition to complying with the LACMTA "Funding Agreement Communications Materials Guidelines," Grantee shall: (i) include prominently/in the lead, at a minimum, recognition of Metro ExpressLanes' contribution to the Project on literature, marketing brochures, newsletters, invitations and 12 MXL Grant# MX202302 Agreement # 920000000MX202302 other communication materials by including the phrase "This project was partially funded by Metro ExpressLanes." (ii) include in any Joint Agency press release, at a minimum, a recognition of Metro ExpressLanes' contribution to the Project by including the phrase "This project was partially funded by Metro ExpressLanes." (iii) notify the LACMTA Project Manager of all planned press events, ribbon cuttings, groundbreakings, and all other public and/or press events related to the Project at a minimum 30 days before such events take place to allow LACMTA to participate in such events, at LACMTA's sole discretion. (iv) include prominently/in the lead on all Project Websites, recognition of Metro ExpressLanes' contribution to the Project by including the phrase "This website is partially funded by Metro ExpressLanes," the Metro logo and the Metro ExpressLanes logo, and a link to the Metro ExpressLanes website. (v) prominently display the following phrase on all signage for project structures, facilities, and construction sites: "This project made possible by Metro [Metro logo] and Metro ExpressLanes [Metro ExpressLanes logo]" (vi) request the most current Metro logo and the most current Metro ExpressLanes logo from the LACMTA Project Manager when creating any and all communications materials containing the Metro logo and Metro ExpressLanes logo. 11.4 The Metro logo is a trademarked item that shall be reproduced and displayed in accordance with specific graphic guidelines. These guidelines and logo files including scalable vector files will be available through the LACMTA Project Manager. 11.5 Grantee shall ensure that any subcontractor, including, but not limited to, public relations, public affairs, and/or marketing firms hired to produce Project Communications Materials for public and external purposes will comply with the requirements contained in this Section. 11.6 The LACMTA Project Manager shall be responsible for monitoring Grantee compliance with the terms and conditions of this Section. Grantee failure to comply with the terms of this Section shall be deemed a default hereunder and LACMTA shall have all rights and remedies set forth herein. 12. OTHER TERMS AND CONDITIONS: 12.1 This Agreement, along with its Attachments and the Guidelines, constitutes the entire understanding between the parties, with respect to the subject matter herein. The Agreement shall not be amended, nor any provisions or breach hereof waived, except in writing signed by the parties who agreed to the original Agreement or the same level of authority. Adoption of revisions or supplements to the Guidelines shall cause such revisions 13 MXL Grant# MX202302 Agreement # 920000000MX202302 or supplements to become incorporated automatically into this Agreement as though fully set forth herein. 12.2 In the event that there is any court proceeding between the parties to enforce or interpret this Agreement to protect or establish any rights or remedies hereunder, the prevailing party shall be entitled to its costs and expenses, including reasonable attorney's fees. 12.3 Neither LACMTA nor any subsidiary or their respective directors, officers, agents, or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or committed to be done by Grantee under or in connection with any work performed by or service provided by Grantee, its officers, agents, employees, contractors and subcontractors under this Agreement. Grantee shall fully indemnify, defend (with counsel approved by LACMTA) and hold LACMTA, and its subsidiaries and their respective directors, officers, agents and employees harmless from and against any suits and causes of actions, claims, losses, liability, damages, costs and expenses, including without limitation, any costs or liability on account of bodily injury, death or personal injury of any person or for damage to or loss of property, any environmental obligation, and any legal fees in any way arising out of acts or omissions to act related to the Project or this Agreement, without requirement that LACMTA first pay such claim. The obligations set forth in this section shall survive termination of this Agreement. 12.4 Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance of any such obligation is prevented or delayed by unforeseen causes including acts of God, acts of a public enemy, and government acts beyond the control and without fault or negligence of the affected party. Each party hereto shall give notice promptly to the other of the nature and extent of any such circumstances claimed to delay, hinder, or prevent performance of any obligations under this Agreement. 12.5 Grantee shall comply with and ensure that work performed under this Agreement is done in compliance with Generally Accepted Accounting Principles (GAAP), all applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations, and procedural requirements including Federal Acquisition Regulations (FAR), and the applicable requirements and regulations of LACMTA. Grantee acknowledges responsibility for obtaining copies of and complying with the terms of the most recent federal, state, or local laws and regulations, and LACMTA requirements, including any amendments thereto. 12.6 Grantee agrees that those sections of this Agreement marked with an asterisk shall be included in every contract entered into by Grantee or its contractors relating to work performed under this Agreement and LACMTA shall have the right to review and audit such contracts. 12.7 Grantee shall not assign this Agreement, or any part thereof, without prior approval of the LACMTA Chief Executive Officer or his designee, and any assignment without said consent shall be void and unenforceable at the option of LACMTA. 14 MXL Grant# MX202302 Agreement # 920000000MX202302 12.8 This Agreement shall be governed by California law. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way. 12.9 The covenants and agreements of this Agreement shall inure to the benefit of, and shall be binding upon, each of the parties and their respective successors and assigns. 12.10 Grantee will advise LACMTA prior to any key Project staffing changes. 12.11 Grantee in the performance of the work described in this Agreement is not a contractor nor an agent or employee of LACMTA. Grantee attests to no organizational or personal conflicts of interest and agrees to notify LACMTA immediately in the event that a conflict, or the appearance thereof, arises. Grantee shall not represent itself as an agent or employee of LACMTA and shall have no powers to bind LACMTA in contract or otherwise. 15 ATTACHMENT A -PROJECT FUNDING EXPRESSLANES NET TOLL REVENUE FA# 920000000MX202302 REINVESTMENT GRANT - FUNDING AGREEMENT GRANT #: MX202302 PROJECT TITLE: Los Angeles Street Complete Streets Improvement Project GRANTEE/ PROJECT SPONSOR: City of Baldwin Park ($ in Actual Dollars) (LACMTA Programmed Funding and Sponsors Match Only) PROGRAMMED FUNDS FY 2023-24 FY 2024.26 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028 -29 FY 2029-30 TOTAL BUDGET % BUDGET LACMTA PROGRAMMED FUNDING: SELECT: Net Toll Revenue Reinvestment Fund,, 2,247,021 2,247,021 64.0% LACMTA SUBTOTAL 2,247,021 64.0%1 GRANTEE/SPONSOR MATCH: Grantee Funding Commitment (specify type) (Writes ecific type of funding match) SELECT: City General Fund Prop A or C Local Return 463,949 463,949 13.2% STPL Other: SB1 (Gas Tax 2.0) 800,000 800,000 22.8% Prop C Discretionary MOSIP I I I GRANTEE I PROJECT SPONSOR MATCH SUBTOTAL 1,263,949 36.0% �TOTAL PROGRAMMED FUNDING $2,247,021 $463,949 $800,000 1 $3,510,970 100.0 0 Rev: 08.20.13 3,510,970 FA Attachment A Attachment B - Project Schedule and Budget ExpressLanes Net Toll Revenue Re -Investment Grant: City of Baldwin Park Project Title: Los Angeles Street Complete Streets Improvement Project MXL Grant # MX202302 Agreement 920000000MX202302 Budget - Schedule CITY OF BALDWIN PARK Los Angeles Street ................. Complete Streets Improvemento. M. ponsible Party - �UM©O©OB©©M©EEM©O©MUD©M©EB0©M©0BU©M©M • - • ••• one • onommoommoommommommonommommommommommoo.Completed Environmental Clearance Design Completed ' Attachment C Scope of Work I t-Da1pro 813404tI/WIN [1301 MXL Grant# MX202302 Agreement # 920000000MX202302 Los Angeles Street Complete Streets Improvement Project will seek to improve safety & beautify the travel corridor by including features such as Class II bike lanes, drought tolerant trees, & graffiti removal. PROJECT LOCATION / PROJECT LIMITS: Los Angeles Avenue in the City of Baldwin Park between Littlejohn Street on the west and Park Avenue on the east. PROJECT MAP: City of Baldwin Park _ Los Angeles Street Complete Streets Improvements Prrdprt Aroma Mnn 11 Attachment C TASK/DELIVERABLES: MXL Grant# MX202302 Agreement # 920000000MX202302 Task/Deliverables Start (Month- Year) End (Month- Year) Time Frame/Duration Feasibility Study NA NA NA Environmental Jan-24 Mar-24 2 months Design - Plans, Specifications & Estimates (PS&E) Apr-24 Oct-24 7 months Right of Way (ROW) NA NA NA Construction Nov-24 May-25 7 months Close -Out Audit Jun-25 Aug-25 3 months Attachment D MXL Grant# MX202302 Agreement # 920000000MX202302 REPORTING & EXPENDITURE GUIDELINES Metro ExpressLanes Net Toll Revenue Re -Investment Grant REPORTING PROCEDURES Quarterly Progress/Expenditure Report (Attachment D1) is required for all projects. The Grantee shall be subject to and comply with all applicable requirements of the funding agency regarding project -reporting requirements. In addition, Grantee will submit a quarterly report to LACMTA at One Gateway Plaza, Los Angeles, CA 90012, Attn: Stephen Lee, MS 99-11-1. Please note that letters or other forms of documentation may not be substituted for this form. • The Quarterly Progress/Expenditure Report covers all activities related to the project and lists all costs incurred. It is essential that Grantee provide complete and adequate response to all the questions. The expenses listed must be supported by appropriate documentation with a clear explanation of the purpose and relevance of each expense to the project. Expenses must reflect the proportionate share of local match, including in -kind, charged to the grant. • In cases where there are no activities to report, or problems causing delays, clear explanation, including actions to remedy the situation, must be provided. • Grantees are required to track and report on the project schedule. LACMTA will monitor the timely use of funds and delivery of projects. Project delay, if any, must be reported each quarter. Projects not delivered in a timely manner will be reevaluated by LACMTA as part of the annual Call for Projects Recertification process and the Funds may be deobligated and reprogrammed by the LACMTA Board. • The Quarterly Progress/Expenditure Report is due to LACMTA as soon as possible after the close of each quarter, but no later than the following dates for each fiscal year: Quarter July —September October - December January - March April -June Report Due Date November( February 28 May 31 August 31 Upon completion of the Project a final report that includes project's final evaluation must be submitted. EXPENDITURE GUIDELINES • Any activity or expense charged above and beyond the approved Scope -of -Work (FA Attachment C) is considered ineligible and will not be reimbursed by LACMTA unless prior written authorization has been granted by the LACMTA Chief Executive Officer or his designee. Attachment D MXL Grant# MX202302 Agreement # 920000000MX202302 • Any expense charged to the grantor local match, including in -kind, must be clearly and directly related to the project. Any activity or expense charged as local match cannot be applied to any other LACMTA-funded or non- LACMTA-funded projects; activities or expenses related to a previously funded project cannot be used as local match for the current project. Administrative cost is the ongoing expense incurred by the Grantee for the duration of the project and for the direct benefit of the project as specified in the Scope -of -Work (Attachment C). Examples of administrative costs are personnel, office supplies, and equipment. As a condition for eligibility, all costs must be necessary for maintaining, monitoring, coordinating, reporting and budgeting of the project. Additionally, expenses must be reasonable and appropriate to the activities related to the project. LACMTA is not responsible for, and will not reimburse any costs incurred by the Grantee prior to the execution of the FA, unless written authorization has been granted by the LACMTA Chief Executive Officer or her designee. • The FA is considered executed when the LACMTA Chief Executive Officer or her designee signs the document. DEFINITIONS Local Participation: Where local participation consists of "in -kind" contributions rather than funds, the following contributions may be included: • Costs incurred by a local jurisdiction to successfully complete the project. Examples include engineering, design, rights -of -way purchase, and construction management costs. • Donations of land, building space, supplies, equipment, loaned equipment, or loaned building space dedicated to the project. • Donations of volunteer services dedicated to the project. • A third -party contribution of services, land, building space, supplies or equipment dedicated to the project. • Allowable Cost: To be allowable, costs must be reasonable, recognized as ordinary and necessary, consistent with established practices of the organization, and consistent with industry standard of pay for work classification. • Excessive Cost: Any expense deemed "excessive" by LACMTA staff would be adjusted to reflect a "reasonable and customary" level. For detail definition of "reasonable cost", please refer to the Federal Register OMB Circulars A-87 Cost Principals for State and Local Governments; and A-122 Cost Principals for Nonprofit Organizations. • Ineligible Expenditures: Any activity or expense charged above and beyond the approved Scope -of - Work is considered ineligible. Title: Los Angeles Street Complete Streets Improvem Metro Grant Agreement ATTACHMENT D1 QUARTERLY PROGRESS / EXPENDITURE REPOF GRANTEES ARE REQUESTED TO MAIL THIS REPORT TO LACMTA at One Gateway Plaza, Los Angeles, CA 90012, Attn: Stephen Lee, 11th Floor, MS 99-11-1 after the close of each quarter, but no later than November 30, February 28, May 31 and August 31. Please note that letters or other forms of documentation may not be substituted for this form. Refer to the Reporting and Expenditure Guidelines (Attachment C) for further information. SECTION 1: QUARTERLY EXPENSE REPORT Please itemize grant -related charges for this Quarter on Page 5 of this report and include totals in this Section. Rev: 08.20.13 1 FA Attachment C1 PROJECT TITLE: Los Angeles Street Complete Streets Improvement Project FA #: 920000000MX202302 QUARTERLY REPORT SUBMITTED FOR: Fiscal Year: E]2023-2024 ❑ 2024-2025 F-]2025-2026 []2027-2028 ❑ 2028-2029 72029-2030 Quarter ❑Q1: Jul - Sep ❑ Q2: Oct -Dec ❑Q3: Jan - Mar ❑ Q4: Apr - Jun DATE SUBMITTED: LACIVITA MODAL CATEGORY: ❑Transit Use ❑Roadway improvements ❑System Connectivity/Active Transportation LACIVITA Area Team Representative / Name: Stephen Lee Area Team: ExpressLanes Project Mgr. Phone Number: 213.418.3132 e-mail: LeeS7@metro,net Contact Name: Sam Gutierrez Project Sponsor Contact / Project Manager Job Title: Director of Public Works Department: Public Works City / Agency: Baldwin Park Mailing Address: . 14403 E. Pacific Ave. Baldwin Park, CA 91706 Phone Number: (626)960-4011, Ext: 460 e-mail: sgutierrez@baldwinnadi= Rev: 08.20.13 2 FA Attachment C1 List all deliverables and milestones as stated in the FA, with start and end dates. Calculate the total project duration. DO NOT CHANGE THE ORIGINAL FA MILESTONE START AND END DATES SHOWN /N THE 2 ND AND 3 RD COLUMNS BELOW. Grantees must make every effort to accurately portray milestone dates in the original FA Scope of Work, since this will provide the basis for calculating any project delay. If milestone start and/or end dates change from those stated in the Original FA Scope of Work, indicate the new dates under Actual Schedule below and re -calculate the project duration. However, this does not change the original milestones in your FA. PER YOUR FA AGREEMENT, ANY CHANGES TO THE PROJECT SCHEDULE MUST BE FORMALLY SUBMITTED UNDER SEPARATE COVER TO LACMTA FOR WRITTEN CONCURRENCE. FA Milestones Original FA Schedule in Scope of Work Actual Schedule Start Date End Date Start Date End Date Total Project Duration (Months) A. Based on the comparison of the original and actual project milestone schedules above, project is (select only one) : [-�On schedule per original FA schedule Between 12-24 months behind original schedule ❑Less than 12 months behind original schedule [--]More than 24 months behind original schedule B. Was the project design started within 6 months of the date originally stated in the FA? Yes No Not Applicable C. Was a construction contract or capital purchase executed within 9 months after completion of design / specifications? ❑ Yes No ❑ Not Applicable Rev: 08.20.13 3 FA Attachment C1 List tasks or milestones accomplished and progress made this quarter. If project is delayed, describe reasons for delay (this quarter). Pay particular attention to schedule delays. If delay is for the same reason as mentioned in previous quarters, please indicate by writing "Same as Previous Quarter". If the project is delayed (as described in #4), include action items that have been, or will be, undertaken to resolve the delay. Rev: 08.20.13 4 FA Attachment C1 All expenses and charges, including grant and local match, must be itemized and listed below. Each item listed must be verifiable by an invoice and/or other proper documentation. The total amounts shown here must be equal to this quarter's expenditures listed on page 1 of this report. All expenses and charges must be reflective of the approved budget and rates as shown in the FA Attachment B, Scope of Work. Use additional pages if needed. Notes: 1. Local match spent in each quarter, must be in the appropriate proportion to LACMTA grant. 2. All receipts, invoices, and time sheets, attached and included with this Expense Report must be listed and shown under the Invoice Number column of the Itemized Listing (above). Invoice Payment Information: LACMTA will make all disbursements electronically unless an exception is requested in writing. ACH Payments require that you complete an ACH Request Form and fax it to Accounts Payable at 213-922-6107. ACH Request Forms can be found at www.metro.net/callforprojects. Written exception requests for Check Payments should be completed and faxed to Accounts Payable at 213-922-6107 I certify that I am the responsible Project Manager or fiscal officer and representative of and that to the best of my knowledge and belief the information stated in this report is true and correct. Signature Sam Gutierrez Name Date Director of Public Works Title Rev: 08.20.13 5 FA Attachment C1 Attachment E MXL Grant# MX202302 Agreement # 920000000MX202302 PROJECT MILESTONES SCHEDULE Metro ExpressLanes Net Toll Revenue Re -Investment Grant: City of Baldwin Park Project Title: Los Angeles Street Complete Streets Improvement Project Progress Fund Source Milestone (add lines Tasks (may be more than one Total Cost LACMTA Agency as needed) per milestone Grant Contribution Fiscal Year 2023-2024 Q1 Q1 Subtotal Q2 Q2 Subtotal Q3 Environmental Completed Environmental $20,000 $20,000 Clearance Q3 $20,000 $20,000 Subtotal Design- Plans, Q4 Specifications & $142,045 $48,096 $80,000 Estimates (PS&E) Q4 $142,045 $48,096 $80,000 Subtotal Total $162,045 $48,096 $100,000 Progress fund Source Milestone (add lines as Tasks (may be more LACMTA Agency needed) than one per Total Cost Grant Contribution milestone Fiscal Year 2024-2025 Design- Plans, Q1 Specifications & Completed PS&E Estimates (PS&E) Q1 Subtotal Design- Plans, Q2 Specifications & Completed PS&E Estimates (PS&E) Q2 Construction $3,348,925 $2,247,021 $1,250,000 Q2 $3,348,925 $2,247,021 $1,250,000 Subtotal Q3 Construction Attachment E MXL Grant# MX202302 Agreement # 920000000MX202302 Q3 Subtotal Completed Q4 Construction Construction Q4 Close -Out Audit Q4 Subtotal Total $3,348,925 $2,247,021 $1,250,000 Progress Fund Source Milestone (add lines as Tasks (may be more LACMTA Agency needed) than one per Total Cost Grant Contribution milestone Fiscal Year 2025-2026 Completed Close - Q1 Close -Out Audit Out Audit Report Q1 Subtotal Q2 Q2 Subtotal Q3 Q3 Subtotal Q4 Q4 Subtotal Total $' 3,510,970 $2,247,021 $1,250,000 Grand Totals Attachment F MXL Grant# MX202302 Agreement # 920000000MX202302 ::\ _ : _"All U_WIN 0 MATIMIRRIOUNWA Metro ExpressLanes Net Toll Revenue Re -Investment Grant Grantee must demonstrate timely use of the Funds by: (i) Expending the Funds granted under this Agreement for allowable costs within one year (12) months from the date the Grant Agreement is executed; (ii) Executing a Grant Agreement within sixty (60) days of receiving formal transmittal of the Grant Agreement boilerplate; (iii) Meeting the Project Milestone and deliverable due dates as stated in the Scope of Work (Attachment Q and Project Milestones Schedule (Attachment E); (iv) Timely submitting the Quarterly Progress/Expenditure Reports (Attachment D1); and (v) Expending the Funds granted within forty two (42) months from the date funds are available. If the Grantee fails to meet any of the above conditions, the Project may be considered lapsed and may be submitted to the Board for deobligation. Expenses that are not invoiced within sixty (60) days after the lapsing date are not eligible for reimbursement. In the event that the timely use of the Funds is not demonstrated, the Project will be reevaluated as part of the Net Toll Reinvestment Grant Deobligation process and the Funds may be deobligated and reprogrammed to another project by the Board. Administrative extensions may be granted under the following conditions: (i) Project delay due to an unforeseen and extraordinary circumstance beyond the control of the project sponsor (legal challenge, act of God, etc.). Inadequate staffing shall not be considered a basis for administrative extensions. (ii) Project delay due to an action that results in a change in scope or schedule that is mutually agreed upon by Metro and the project sponsor prior to the extension request. (iii) Project fails to meet completion milestone; however, public action on the proposed regulatory change(s) has been scheduled and noticed to occur within sixty (60) days of the scheduled completion milestone. Appeals to any recommended deobligation will be heard by a Metro appeals panel. If Grantee does not complete an element of the Project, as described in the Scope of Work, due to all or a portion of the Funds lapsing, the entire Project may be subject to deobligation at LACMTA's sole discretion. In the event that all the Funds are reprogrammed, the Project shall automatically terminate. Attachment F MXL Grant# MX202302 Agreement # 920000000MX202302 ITEM NO. 9 -4/1 31014111� Honorable Mayor and Members of the City Council Enrique C. Zaldivar, Chief Executive Officer Karina Rueda, Human Resources Manager April 3, 2024 Approve an Industrial Disability Retirement (IDR) for Gonzalo E. Cetina SUMMARY This report requests City Council's approval of an Industrial Disability Retirement for Gonzalo E. Cetina, a Local Safety Member (Police Officer). RECOMMENDATION It is recommended that the City Council approve the Industrial Disability Retirement for Gonzalo E. Cetina. FISCAL IMPACT There is no fiscal impact of the general fund at this time with this action BACKGROUND An industrial disability retirement (IDR) is retirement resulting from an employee's mental or physical incapacity to perform his/her usual job duties as the result of a job -related injury or illness. For local safety employees (e.g. sworn Police Officers) enrolled in the California Public Employees' Retirement System (CalPERS), state law requires the employer to make a determination on a member's eligibility for IDR. In accordance with the California Public Employees Retirement Law (PERL), a local safety employee qualifies for an IDR if he/she 1) is determined, on the basis of competent medical opinion, to be substantially incapacitated from performing the usual and customary duties of his/her position, 2) the disability is permanent or of an extended and uncertain duration, and 3) the cause of the injury or illness is industrial, arising out of and in the course of employment. Mr. Cetina was employed as a Police Officer with the City of Baldwin Park on December 7, 2014 and retired from his employment effective November 25, 2023. He submitted a request for an Industrial Disability Retirement with CalPERS for two (2) specific injury worker's compensation claims, with date of injury April 1, 2016 and January 26, 2021, and a cumulative trauma claim dated December 7, 2014 — January 15, 2021, where the Agreed Medical Examiner (AME) has found industrial causation. Mr. Centina is now permanent and stationary with permanent work restrictions due to orthopedic and internal industrial injuries. ALTERNATIVES The alternative is to deny Mr. Cetina's Industrial. Disability Retirement. LEGAL REVIEW Legal Review is not required for this item ATTACHMENTS 1. Resolution No. 2024-01.0 Page I / 1 RESOLUTION NO. 2024-010 A RESOLUTION OF CITY COUNCIL OF THE CITY OF BALDWIN PARK, APPROVING THE INDUSTRIAL DISABILITY RETIREMENT (IDR) FOR GONZALO E. CETINA, A LOCAL SAFETY MEMBER WHEREAS, the City of Baldwin Park, (hereinafter, referred to as "Agency") is a contracting agency of the California Public Employees' Retirement System (CalPERS); and WHEREAS, the California Public Employees' Retirement Law requires that a contracting agency determine whether an employee of such agency, in employment in which he is classified as a local safety member, is disabled for purposes of the California Public Employees' Retirement Law and whether such disability is "industrial" within the meaning of such law; and WHEREAS, an application for industrial disability retirement of Gonzalo E. Cetina, employed by the City in the position of Police Officer, for orthopedic and internal industrial injuries, has been filed with CalPERS; and WHEREAS, the City has reviewed the medical and other evidence relevant to such alleged disability. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: (1) Pursuant to the authority delegated to me by action of City Council of The City of Baldwin Park (hereinafter referred to as Agency) and pursuant to the authority under Government Code section 21173, after review of medical and other evidence relevant thereto, I hereby determine that Gonzalo E. Cetina, a local safety member of the California Public Employees' Retirement System (CalPERS) employed by the Agency, is incapacitated within the meaning of the California Public Employees' Retirement Law for performance of his duties in the position of Police Officer. I hereby certify under penalty of perjury that this determination was made on the basis of competent medical opinion and was not used as a substitute for the disciplinary process in accordance with Government Code section 21156(a)(2). PASSED, APPROVED, and ADOPTED this 3rd day of April 2024. EMMANUEL J. ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES I SS: CITY OF BALDWIN PARK J 1, Christopher Saenz, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2024-010 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on April 3, 2024, and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK ITEM NO. 10 FROM: SAID GABRIEL "" b DATE: �n JA+Ww SUBJECT Honorable Mayor and Members of the City Council Robert Lopez, Chief of Police April 3, 2024 Approval of a 5-year service contract proposal with Motorola Solutions Inc. SUMMARY This report seeks City Council approval for a 5-year contract proposal with Motorola Solutions Inc (Motorola). The agreement covers Motorola Flex software, an upgrade of our Command Central products, GIS managed services, and all yearly maintenance fees. RECOMMENDATION It is recommended that the City Council 1. Approve the contract with Motorola for Maintenance, Subscription & GIS Managed Services. 2. Authorize the Mayor to execute the agreement. FISCAL IMPACT There will be no impact to the general fund. The full cost of this proposal per year is $121,510.68. The total cost of a 5-year maintenance subscription and GIS-managed services is $607.553.40. By entering into a 5-year contract, the Baldwin Park Police Department will save tens of thousands of dollars over the next five years by locking in a discounted rate and avoiding a 4-7% annual increase. The cost per year will be budget for during the annual budgeting process. BACKGROUND The Baldwin Park Police Department has received Maintenance, Subscription & GIS Managed Services through Motorola since 1996, pursuant to an original agreement between the parties and amendments thereto. Currently, the Police Department pays bi-annually for Subscription maintenance and GIS Managed Service fees, which, for FY23-24, totaled $133,551.99. From 2022 to 2023, the CAD and R.MS maintenance fees went up 7%, from $1.02,448.84 to $109,620.26. Motorola anticipates a 4-7% increase every year, which has a compounding interest effect in that the 4-7% increase is based on the annual maintenance amount, which grows yearly. By creating a new 5-year agreement, we eliminate the annual increase during the 5-year duration, which would save the City thousands of Page 1 / 2 dollars over the course of the 5 years. In addition to the yearly savings, by entering into a 5-year contract, Motorola has agreed to set the contract maintenance fees to the 2022 price of $121,510.68, which also includes the RIPA and IBR maintenance fees. This is an immediate savings of $12,000/year and $60,000 over the 5 years, not including the annual increase savings. ALTERNATIVES The council may provide Staff with other directions or reject the 5-year service agreement. LEGAL REVIEW The proposed contract has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Proposed 5- year Motorola Solutions, Inc. Flex Software and Command Central Upgrade contract. 2. 2022 CAD and RMS modules maintenance fees with original 1996 Motorola Software Support Agreement. 3. 2023 RIPA and IBR maintenance fees. 4. GIS Quote and Purchase Addendum showing annual cost of $19,061.84. Page 2 / 2 • • • Baldwin Park Police Department March 21, 2024 The design, technical, and price information furnished with this proposal is proprietary information of Motorola Solutions, Inc. (Motorola). Such information is submitted with the restriction that it is to be used only for the evaluation of the proposal, and is not to be disclosed publicly or in any mannerto anyone other than those required to evaluate the proposal, without the expresswritten permission of Motorola Solutions, Inc. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used underlicense. All other trademarks are the property of their respective owners. © 2024 Motorola Solutions, Inc. All rights reserved. 4 Motorola Solution, Inc. 500 W Monroe Street, Ste 4400 Chicago, IL 60661-3781 USA March 21, 2024 Chief Robert Lopez Baldwin Park Police Department 14403 E Pacific Avenue Baldwin Park, California 91706 Re: Flex Software and CommandCentral Upgrade Dear Chief Lopez: Motorola Solutions, Inc. ("Motorola") is pleased to provide the attached Proposal to Baldwin Park Police Department. This Proposal is valid for 90 days. Motorola's Proposal is subject to the terms and conditions of the enclosed "Contract Package" consisting of the Master Customer Agreement, Equipment Purchase and Software License Addendum, Software Products Addendum, Subscription Software Addendum, and Flex Maintenance and Support Addendum (collectively, the "Agreement"). You may accept this Proposal by signing the attached Agreement and sending your order to your Motorola Public Safety Solutions Consultant listed below. Motorola appreciates your consideration of this Proposal and hopes you will find it acceptable. Motorola would be pleased to address any concerns you might have, and we look forward to receiving your response. Please feel free to contact your Motorola Public Safety Solutions Consultant with any questions: Tally Gochis Sr., Account Sales Manager, 435-840-0198, tally.gochis ,motorolasolutions.com Sincerely, Motorola Solutions, Inc. Tyler Holland Area Sales Manager Table of Contents QMOrOAOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 1 Section 1 CommandCentral................................................................................................................................... 4 1.1 CommandCentral Investigate ..................................................................................................4 1.1.1 Overview....................................................................................................................................... 4 1.1.2 The Command Central Platform.......................................................................................................4 1.2 CommandCentral Evidence.....................................................................................................5 1.2.1 Overview....................................................................................................................................... 5 1.2.2 The Command Central Platform.......................................................................................................5 1.2.3 Community Interaction Tools..........................................................................................................6 1.2.4 Agency Page.................................................................................................................................6 1.2.5 Public Submissions........................................................................................................................6 1.2.6 Digital Evidence Collection.............................................................................................................7 1.2.7 Crime Map.....................................................................................................................................7 1.2.8 Camera Registration......................................................................................................................7 1.2.9 Field Response Application............................................................................................................7 1.2.10 Records Management....................................................................................................................8 1.2.11 Digital Evidence Management.........................................................................................................8 1.2.12 Store and Manage.........................................................................................................................9 1.2.13 Optional Interface........................................................................................................................... 9 1.2.14 Interface Server Requirements.......................................................................................................9 1.3 CommandCentral Evidence Statement of Work..................................................................10 1.3.1 Overview............... ......... ........ ........... ................. .... .10 1.3.2 Agency and User Setup................................................................................................................10 1.3.3 Community Interaction Tool..........................................................................................................10 1.3.4 Records Management..................................................................................................................11 1.3.5 Digital Evidence Management.......................................................................................................11 1.3.6 Field Response Application..........................................................................................................12 1.3.7 Third -Party Interfaces...................................................................................................................12 1.3.8 Training.......................................................................................................................................13 1.3.9 Transition to Support and Customer Success.................................................................................14 Section 2 Pricing.....................................................................................................................................................16 2.1 Pricing Summary Table..........................................................................................................16 2.1.1 Pricing Detail...............................................................................................................................16 2.1.2 Customer Contact........................................................................................................................18 2.1.3 Payment Terms...........................................................................................................................18 Section 3 GISManaged Services........................................................................................................................20 3.1 Custom Statement of Work....................................................................................................20 3.1.1 Overview..................................................................................................................................... 20 3.1.2 Data Types and Frequency Table..................................................................................................20 Table of Contents QMOrOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 2 3.1.3 Service Delivery Environment........................................................................................................21 3.1.4 GIS Managed Services Welcome Call............................................................................................22 3.1.5 Data Update and Publishing..........................................................................................................22 3.1.6 Annual Address Maintenance........................................................................................................24 3.1.7 Aerial Imagery ..............................................................................................................................24 3.1.8 Esri and Flex GIS Service Environment Updates............................................................................24 3.2 ArcGIS Pro Migration for FLEX Statement of Work ............................................................25 3.2.1 O \erview..................................................................................................................................... 25 3.2.2 Required Resources..................................................................................................................... 25 3.2.2.1 Motorola GIS Analyst................................................................................................26 3.2.2.2 Key Dispatch Resource.............................................................................................26 3.2.3 Completion Criteria....................................................................................................................... 26 3.2.4 Migration Services........................................................................................................................26 3.2.4.1 Planning Session......................................................................................................26 3.2.4.2 Migration Build..........................................................................................................27 3.2.5 Conversion Processing.................................................................................................................27 3.2.5.1 Conversion Execution................................................................................................28 3.2.5.2 Validation Burn in Period............................................................................................28 3.2.6 Migration Build to Production.. .............................. ........................................... ........ 29 Section 4 Contractual Documentation..............................................................................................................30 Section 5 Finance.................................................................................................................................................... 95 Table of Contents QMOrOAOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 3 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 Section 1 2 1.1.1 Overview Motorola Solutions' CommandCentral Investigate is a next -generation crime analysis and intelligence solution that helps users uncover actionable insights, allocate resources, and fight crime. CommandCentral Investigate is powered by LexisNexis, integrating with existing data sources and leverages interjurisdictional data to allow seamless search across incident data sources from law enforcement agencies nationwide. It also provides highly configurable experiences with purpose-built tools for specific roles across your agency. By investing in CommandCentral Investigate, investigators can use link analysis across datasets to easily track down leads and close cases. Command staff can quickly identify emerging trends and with the help of analysts, better understand those patterns, and develop proactive initiatives to effectively address them. This is a cloud -based solution subscribed to as -a -service, making it highly accessible and cost-effective with predictable pricing. Product updates are seamless with new features delivered regularly. The cloud also provides proven security, reliability, and availability to keep users operationally ready. CommandCentral Investigate includes a professional services engagement for implementation and deployment. This is built on Motorola Solutions' operational expertise, tools, and public safety best practices. The proposed CommandCentral Investigate solution includes the following features: • Interjurisdictional data sharing. • Advanced link analysis. • Flexible analysis project creation. • Granular data manipulation and detail (140 data points supported). • Easy project sharing. • Robust data visualization. This solution is part of Motorola Solutions' CommandCentral platform, which provides interconnected solutions that unify data and streamline public safety workflows. Through single sign -on capabilities, your personnel can access all CommandCentral applications with one agency username and password for a more streamlined workflow. The CommandCentral platform puts your agency's information to better use, improves safety for critical personnel, and helps keep your focus on the communities you serve. CommandCentral QMOrOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 4 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade CommandCentral is built to evolve over time, maximizing the value of existing investments while adopting new capabilities that better meet your personnel's growing needs. With cloud -based services and an agile development methodology through constant user feedback, Motorola Solutions can rapidly deliver new features and functionality in a more manageable, non -intrusive way. 1111,111,111,11 . � t ( I J ,. a 1..1 Overview CommandCentral Evidence provides a suite of digital evidence management tools that help users contain, organize, and act on large amounts of incoming multimedia. These tools streamline the collection, capture, storage, and sharing of data from a single location. By centralizing digital evidence storage and management, CommandCentral Evidence removes data silos and helps users get the mn.t ni it of their rritiral infnrmatinn Users access all case content from a single, cloud -based location. Cases integrate records and evidence content, allowing users to view all media associated with a case. These cloud -based tools help users account for all evidence regardless of source. CommandCentral Evidence makes it easy to secure and share content with chain of custody intact to improve collaboration. CommandCentral Evidence is available without any upfront investment. Monthly subscription service costs include the software and video storage. And CommandCentral Evidence uses the Azure GovCloud, securing data at rest and in transit to protect communications. This complies with CJIS guidelines and the NIST framework, audited annually against the Service Organization Control 1 and 2 reporting framework. COLLECT CAPTURE MANAGE STREAMLINE SHARE COMMUNITY tMAPTLIRE APP & DIGITAL EVMENCE RECORDS Jafl ICIAL ENGAGEMENT WIDEO OEVi Eta MANAGEM N7 SYSTEM MANAGEMENT SYSTEM SHARING CommandCentral is an end -to -end platform of interconnected solutions that unify data and streamline public safety workflows from a tip or call to case closure. Through single sign -on capabilities, your personnel can access all CommandCentral software applications with one agency username and password for a more streamlined workflow. The CommandCentral platform puts your agency's data to CommandCentral QMOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 5 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade better use, improves safety for critical personnel, and helps keep your focus on the communities you serve. CommandCentral evolves over time, maximizing the value of existing investments while adopting new capabilities that better meet your personnel's growing needs. With cloud -based services and an agile development methodology through constant user feedback, Wtorola Solutions can deliver new features and functionality in o more manageable, non -intrusive way. VOICE& REAL-TIME RECORDS COMMUNITY EMERGENCY CALL COMPUTER INTELLIGENCE &EVIDENCE ANALYSIS & JAIL &INMATE ENGAGEMENT MANAGEMENT AIDED DISPATCH OPERATIONS MANAGEMENT INVESTIGATION MANAGEMENT — �� --- �� --- ^ �� U �� ThecpmmandcemndEnd-tvsndplatform 1.2.3 Community Interaction Tools CommandCentral Evidence provides@set OfCommunity Interaction tools tOenhance the partnership between your agency and the public. This solution is the foundation for transparent community engagement by streamlining the flow ofdata between your agency and the people you serve. The [oo|ki[helps build public trust and increases the value ofcommunity intelligence. As8result, your agency gains new ways tOconnect with the public, building collaboration and transparency. Conlrnund« interaction centers around CitvPnzhect.conl. This mobile - friendly webpage offers citizens a centralized set of tools to contribute LO public safety. The tools and forms within CitvPr0tBCten2b|8 you to Cr88t8 8 dialogue with your community and promote the value of citizen intelligence. Sharing and receiving important data is St[88OO|iOSd to make engagement easier. ConlmnendCan1ra|Evidenoe providesadedicated, public -facing xvebpagefor your agency. This customizable page offers aunique UF|L b]serve @Sthe hub for community interaction with access t0the tools for the public tOconnect with your agency. The agency page shows quick, rotating messages —bulletins (up b}five 244-charactermessages)—tokeep the public informed. Your agency will control the order, SCh8dV|8. and expiration date Ofthese bVU8UnS. The page also integrates Gnagency's social media feeds tDfurther unify communications. With CommandCentral Evidence, the public can submit information online with an easy -to -use interface. Thera one rnuUip|a self-service form options for online submissions, such as anonymous Upo. public information requests, and non -emergency submissions. Your agency will decide which ofthese fOrrnS to deploy and hVvv to personalize these forms with built-in form management tools. The public CommandCentral Qff1K>=M1KX"SOL=ONS Use ordisclosure mthis proposal /osubject mthe restdclimmonthe cover page. Motorola Solufions Confidential Restricted Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 can submit tips using these forms on CityProtect, or via anonymous SMS communication. Together, these submissions help agencies build a more accurate operating picture. TipManager manages these submissions in a central location and saves digital content in CommandCentral Evidence. This streamlines public -provided content with officer -captured evidence in a single repository. iiiiii NOR NO in CommandCentral Evidence's digital evidence collection features allows your agency to collect case - specific digital media from any source without needing a personal device or physical storage, such as CDs, USBs, or other devices checked into physical evidence stores. Digital files are automatically added and tagged within the application, making access to specific information easy and efficient. Crime Map is built into the CityProtect home page. Crime Map automatically publishes crime data and incident information from your CAD or RMS or CAD system to an interactive, online map. This map keeps the public informed of local crime activity and offers visibility into your operations. Crime Map also provides the following: • Incident data display with up to hourly updates. • Primary Agency shapefile. • Sex offender listing options. • Crime data download option and action link. Camera Registration allows citizens to register their residential or commercial security cameras in CityProtect. Each community member can create a free CityProtect user account to manage their camera information. Your agency can then access the location of these cameras and contact the owner for potential video evidence. The data from these accounts is visualized in a variety of CommandCentral applications. CommandCentral Evidence features a mobile application that allows users to capture video, images, and audio from the field. The application provides advanced camera controls to help users control what is captured. Integrated metadata population and tagging provides immediate access of content in the Digital Evidence Management application. This isolation ensures evidence is not accessible by other apps and ensures an uncompromised chain of custody from the moment of capture. This application is a capture source for officers, detectives, command staff, supervisors and other law enforcement personnel. The application's user interface exists in the same ecosystem as the Digital Evidence Management tool. The field response application is available on iOS and Android. CommandCentral QMOrOROL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 7 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 I t # CommandCentral Evidence's record management capabilities allow users to quickly and easily search video, audio, images, and other digital content. It then stores that data in a central cloud -based location, streamlining access and management across your organization to reduce the complexities of record management. As a result, this solution helps save your personnel valuable time and allows them to focus on critical tasks. Records Management offers users the following features to benefit management workflows: • Consolidated Record View — Enter and view incident data, officer narrative, and digital evidence with one user interface, allowing officers to spend more time in the field. • Task Creation and Assignment — View, create, and assign tasks or projects for the day as part of the Insights Dashboard. This helps build and close cases faster by tracking progress and assigning ownership to activities. • Unified Search — Find specific information faster by searching across all agency data. • Master Indexes —Validate data on persons, vehicles, and organizations against the master indexes. For example, agencies can verify that an arrested person, person of interest, or suspect's information is accurate. • Compliance Verification — Prompt officers for the information they need so you can check reports before submission and save response time. • Record Quality Control — Keep data clean by identifying, merging, and de -duplicating records automatically. • Trusted Agency Sharing — Remain in control of your data when you share case information with other agencies. • Judicial Case Sharing — Share validated evidence items with trusted judicial partners for use in court, with a verifiable chain of custody. • Crime Predictions in Dashboard — Monitor activity and set threshold alerts to identify and address crime trends. • Data Insights Reporting — Access critical insight with pre -built reports and dashboards to make data -driven decisions. CommandCentral Evidence's digital evidence management tools streamline collecting, securing, and managing multimedia evidence. These tools simplify how a secure digital evidence library is built by incorporating data from multiple sources into a unified evidence storage framework. Users can upload digital evidence from a variety of sources to quickly build cases. Evidence stored within the tool is easy to search, correlate, and review alongside other case -related information from your CAD or RMS database. Relevant content can be marked and intelligently sorted to quickly locate critical information from a central touchpoint. This unified storage framework allows personnel to make informed decisions from an organized and complete case evidence view, while offering an access control system to allow only authorized personnel to view sensitive information. CommandCentral QMOrOROL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 8 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 1.s 12 Store and Manage CommandCentral Evidence simplifies building a secure digital evidence library by incorporating data from multiple sources into a unified evidence storage framework. Users can upload digital evidence files from a variety of sources to build cases. Products from Motorola Solutions, such as body -worn cameras, in -car cameras, the mobile field response application, and other CommandCentral software, automatically transmit data to Digital Evidence Management. This saves the time and effort needed to manually upload files. Once the content is securely stored, content management is more efficient. Digital Evidence Management streamlines content management workflows, with tags and metadata that make it easier to correlate, search, and manage evidence. The application automatically links evidence based on the tags and metadata attached to those files, helping users find additional contextual information on an incident and build cases quickly. Users can search and filter content to locate additional relevant data to link to a case or incident. To quickly access evidence items that they frequently need to reference, users can group or bookmark files within the interface. CommandCentral Evidence provides unlimited storage for events captured by the WatchGuard V300 where the applied data retention period does not exceed one year for non -evidentiary recordings or 10 years for evidentiary recordings (recordings associated with a case). Additionally, the video recording policy must be event -based (policies that require officers to record their entire shift will not qualify for this plan). For non -camera data storage (data not captured by the body camera and/or in -car system), agencies receive 50GB of storage per device, per month, pooled across all devices in the program. CommandCentral Evidence provides unlimited storage for events captured by the WatchGuard 4RE system where the applied data retention period does not exceed one year for non -evidentiary recordings or 10 years for evidentiary recordings (recordings associated with a case). Additionally, the video recording policy must be event -based (policies that require officers to record their entire shift will not qualify for this plan). For non -camera data storage (data not captured by the body camera and/or in - car system), agencies receive 50GB of storage per device, per month, pooled across all devices in the program. CommandCentral Evidence includes an optional interface that uses different mechanisms (DB polling, REST, file polling) to extract required data fields. The interface maps data fields to a corresponding format accepted by CommandCentral Evidence, and sends them to the respective applications service. Please see the pricing section for the specific interfaces included in this proposal. A customer -provided virtual machine is required to support the interface. The virtual machine must meet the following minimum specifications: 2 vCPU • 8GB RAM • 40GB Hard Drive • VMWare 5.5U2 1 CPU License or Hyper-V License • Access to Customer -Provided Internet CommandCentral QMOrOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 9 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 The customer -provided virtual machine will allow CloudConnect to be installed to enable CommandCentral cloud applications to connect to on -premises applications, like CAD/RMS systems. �I s Y, „ i,� e , 1. ` L ., aR 1..1 Overview The Statement of Work (SOW) defines the principal activities and responsibilities of Motorola Solutions, Inc. ("Motorola Solutions") and the Customer. Motorola Solutions and the Customer will work to complete their respective responsibilities in accordance with the mutually agreed upon governing schedule. Any changes to the governing schedule will be mutually agreed upon via the change provision of the Agreement. The Customer's agency(s) and CommandCentral users must be provisioned within the CommandCentral cloud platform using the CommandCentral Admin tool. The provisioning process allows the agency(s) to define the specific capabilities and permissions of each user. Motorola Solutions Responsibilities • Use the CommandCentral Admin tool to establish the Customer and the Customer's agency(s) within the CommandCentral cloud platform. This activity is completed during the order process. • Provision agency's CommandCentral initial users and permissions. Customer Responsibilities • Identify a System Administrator(s). • Ensure all System Administrators complete the CommandCentral Admin training. Use the CommandCentral Admin tool to setup CommandCentral administration and user passwords, and provision agency's CommandCentral users and permissions. Completion Criteria Initial agencies and users have been configured. 1.3.3 CommunityInteraction Motorola Solutions enables the Community Interaction Tool during the order process. Motorola Solutions Responsibilities • Refer to Agency and User Setup section of SOW. • Connect Customer incident data ingest. Customer Responsibilities • Provision policies and procedures, tags, retention periods, and user permissions. • Configure Community Interaction Tool settings (location of agency pin, shape of agency, keywords, agency page, URL, which forms to deploy). CommandCentral QMpr®ROLA SOLUTION$ Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 10 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade 0 Provide access to Motorola Solutions' team to connect incident data ingest. Completion Criteria Community Interaction Tool subscription enabled. 1.3.4 Records Management This document describes the activities required to ensure access to the subscription software and the Customer's provisioning activities. Records Management features preconfigured Incident Forms and standard Workflows. As a result, minimal configuration work is required prior to operation. Motorola Solutions Responsibilities 0 Refer to the Agency and User Setup section of SOW. Customer Responsibilities 0 Provision all required custom Offence Codes using the CommandCentral user interface. Completion Criteria Records Management enabled and offence codes provisioned. Motorola Solutions will discuss industry best practices, current operations environment, and subsystem integration in order to determine the optimal configuration for Digital Evidence Management. Motorola Solutions enables the subscription during the order process. Note that while Digital Evidence Management is capable of interfacing with a variety of data sources, any additional interfaces are not included in this implementation. Motorola Solutions Responsibilities • Refer to the Agency and User Setup section of SOW. • Connect Customer incident data ingest. • If a hybrid on -premise and cloud solution is included, configure Evidence Library to Digital Evidence Management interface(s) to support the functionality described in the Solution Description. 0 Integrate Records Management with Digital Evidence Management. Customer Responsibilities • Provision policies, procedures, and user permissions. • Configure Digital Evidence Management settings. • Provide access to Motorola Solutions' team to connect incident data ingest. Completion Criteria Digital Evidence Management subscription enabled. Configured to provide the end -to -end solution for the Customer. CommandCentral QM'DrOMOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 11 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 The Field Response Application provides Android / iOS multimedia capture allowing a smartphone to send data to Digital Evidence Management. • None. • Download "CommandCentral Capture" Application from App Store. • Determine if video can be uploaded to Digital Evidence Management via WiFi and cellular network or WiFi only. • Set confirmation parameters in Digital Evidence Management Admin. • Determine specific video resolution or a range of resolutions. Completion Criteria Work is considered complete upon Customer successfully installing application. The Field Response Application is configured and data is being received in Digital Evidence Management. 1.3.7 Third -Party The delivery, installation, and integrations of interfaces may be an iterative series of activities depending upon access to third -party systems. If proposed, interfaces will be installed and configured in accordance with the schedule. Connectivity will be established between CommandCentral systems and the external and/or third - parties to which they will interface. Motorola Solutions will configure CommandCentral systems to support each contracted interface. The Customer is responsible for engaging third -party vendors if and as required to facilitate connectivity and testing of the interface(s). • Develop interface(s) in accordance with the Solution Description. • Establish connectivity to external and third -party systems. • Configure interface(s) to support the functionality described in the Solution Description. • Perform functional validation to confirm each interface can transmit and or receive data in accordance with the Interface Feature Description (IFD). Customer Responsibilities • Act as liaison between Motorola Solutions and third -party vendors or systems as required to establish connectivity with Digital Evidence Management. • Provide personnel proficient with and authorized to make changes to the network and third -party systems to support Motorola Solutions' interface installation efforts. Provide network connectivity between Digital Evidence Management and the third -party systems. CommandCentral QMir®ROL.A SOLUTIONS Use or d i scl osu re of this proposal i s su bj ect to the restri ctions on the cover page. Motorola Solutions Confidential Restricted Page 12 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 • Provide requested information on API, SDKs, data schema, and any internal and third -party documents necessary to establish interfaces with all local and remote systems and facilities within 10 days of the Interface Engagement Meeting. • Adhere to the requirements presented in the IFD. Motorola Solutions Deliverables Contracted Interface(s). Completion Criteria Connectivity is established between CommandCentral systems and the external and/or third -parties using said interface. Unknown circumstances, requirements, and anomalies at the time of initial design can present difficulties in interfacing CommandCentral Vault to some third -party applications. These difficulties could result in a poorly performing or even a non-functional interface. At such time that Motorola Solutions is provided with information and access to systems, we will be able to mitigate these difficulties. If Motorola Solutions mitigation requires additional third -party integration, application upgrades, API upgrades, and/or additional software licenses those costs will need to be addressed through the change provision of the contract. 1.3.8 Training CommandCentral online training is made available to you via Motorola Solutions Software Enterprise Learning Experience Portal (LXP). This subscription service provides you with continual access to our library of online learning content and allows your users the benefit of learning at times convenient to them. Content is added and updated on a regular basis to keep information current. All Motorola Solutions tasks are completed remotely and enable the Customer to engage in training when convenient to the user. LXP Administrators are able to add/modify users, run reports, and add/modify groups within the panorama. i•'. t:. 2 1, it • Initial setup of Panorama and addition of administrators. • Provide instruction to the Customer LXP Administrators on: - Adding and maintaining users. - Adding and maintaining Groups. - Assign courses and Learning Paths. - Running reports. Customer Responsibilities • Go to https://Iearningservices.motorolasolutions.com and request access if you do not already have it. • Complete LXP Administrator training. • Advise users of the availability of the LXP. • Add/modify users, run reports and add/modify groups. CommandCentral QMOrOMOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 13 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 Work is considered complete upon conclusion of Motorola Solutions -provided LXP Administrator instruction. Customer Responsibilities • Supply a suitably configured classroom with a workstation for the instructor and at least one workstation for every two students. • Designate training representatives who will work with the Motorola Solutions trainers in the development and delivery of training. Motorola Solutions Deliverables Classroom Training Materials, Attendance Rosters. Completion Criteria Work is considered complete upon conclusion of Motorola Solutions provided Train the Trainer training. Motorola Solutions offers many training courses pertaining to the Customer's solution. Motorola Solutions will provide specific training courses in the welcome email provided after implementation. 1.3.9 Transition to Support and Customer Success Following the completion of the activation of CommandCentral components, implementation activities are complete. The transition to the Motorola Solutions' support organization completes the implementation activities. Customer Success is the main point of contact as you integrate this solution into your agency's business processes. Our team will work with you to ensure CommandCentral Evidence has met your expectations and that the solution satisfies your goals and objectives. Contact Customer Success at Comm andCentraICS@motorolasolutions.com. Our Customer Support team will be the point of contact for technical support concerns you might have and can be reached either by phone at 1-800-MSI-HELP (option x4, x4, x3) or by emailing support- commandcentral(a-)motorolasolutions.com. • Provide the Customer with Motorola Solutions support engagement process and contact information. • Gather contact information for the Customer users authorized to engage Motorola Solutions support. Provide Motorola Solutions with specific contact information for those users authorized to engage Motorola Solutions' support. CommandCentral QM'DrOMOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 14 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 • Engage the Motorola Solutions support organization as needed. Completion Criteria Conclusion of the handover to support and the implementation is complete. CommandCentral Qff'OrOMOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 15 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 Section 2 2.1 Pricing Summary Pricing Prg Detal Qff'OrOMOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 16 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 C MMA'NDCENTRAL EVIDENCE PLUS 1 + 5 YEAR Motorola: Motorola Solutions, Inc. go Customer: Baldwin Park Police Department Name: Name: Title: Title: Date: Date: Pricing QMOrOAOL.A SOLUTION$ Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 17 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 2.1.2 Customer Contact INVOICING AND SHIPPING ADDRESSES. Invoices will be sent to the Customer at the following address: Name: Address Phone: Email: The address which is the ultimate destination where the Equipment will be delivered to Customer is: Name: Address The Equipment will be shipped to the Customer at the following address (insert if this information is known): Name: Address Phone: Payment:t ,, Except for a payment that is due on the Effective Date, Customer will make payments to Nbtorola within thirty (30) days after the date of each invoice. Customer will make payments, when due, in the form of a check, cashier's check, or wire transfer drawn on a U.S. financial institution. If Customer has purchased additional Professional or Subscription services, payment will be in accordance with the applicable addenda. Payment for the System purchase will be in accordance with the following milestones: 100% of year 1 Maintenance, Subscription, GIS Managed Services and CommandCentral Investigate due upon contract execution ($121,510.68) Pricing QMOr®ROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 18 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 Customer affirms that a purchase order or notice to proceed is not required for contract performance or for subsequent years of service, if any, and that sufficient funds have been appropriated in accordance with applicable law. The Customer will pay all invoices as received from Motorola and any changes in scope will be subject to the change order process as described in this Agreement. At the time of execution of this Agreement, the Customer will provide all necessary reference information to include on invoices for payment in accordance with this Agreement. Motorola shall make partial shipments of equipment and will request payment upon shipment of such equipment. In addition, Motorola shall invoice for installations completed on a site -by -site basis or when professional services are completed, when applicable. The value of the equipment shipped/services performed will be determined by the value shipped/services performed as a percentage of the total milestone value. Unless otherwise specified, contract discounts are based upon all items proposed and overall system package. Overdue invoices will bear simple interest at the maximum allowable rate by state law. For Maintenance and Support Plan and Subscription Based Services: Motorola will invoice Customer annually in advance of each year of the plan. Pricing QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 19 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 Section 3 This Statement of Work (SOW) describes the activities to be completed by both Motorola Solutions, Inc. ("Motorola") and "Customer" in order to enable the delivery of the GIS managed services solution. The offer presented to Customer is for Custom GIS Managed Services. Custom GIS Managed Services provides geodata management and geoprocessing of Customer provided input data. Geodata management is a collection of activities including organizing and editing GIS spatial and or attribute data (location and attributes of features, including their shapes and representation) to maintain current and accurate location information. Geoprocessing performs operations on the dataset and returns the results as an output dataset used in the Motorola system for location validation, CAD recommendations and visual maps. This GIS Managed Services solution does not include the creation or maintenance of data into the NENA NG911 schema and any NG911 work is out of the scope of this contract. Service delivery is limited to that presented in this Statement of Work. While Motorola is responsible for executing data updates in accordance with direct Customer requests, Motorola is not responsible for data errors stemming from the Customers source data. Requests for service outside of this Statement of Work will be considered by Motorola in accordance with Motorola's contract change process. The duration of the service is in accordance with the Term noted in the Agreement and commences on the Effective date. GIS Managed Services Custom provides a quarterly service delivery cadence, as noted on the quote page. The Data Types and Frequency Table presents the layer types and update cadence provided by Motorola that will be processed as described in this SOW. Layer classifications defined as: • External — layers that are supplied to Motorola that are used for processing/publishing or visual map display. • Agency — layers that are either managed by Motorola on behalf of the Customer or hosted by Motorola for the Customer to manage. • Routing — layer(s) that is used specifically for quickest routing and managed by either Motorola on behalf of the Customer or by the customer as an external source. GIS Managed Services QM11IM OL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 20 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 None N/A Customer will provide the following environment required to support the delivery of the service: • Dedicated GIS server with unattended access by Motorola exclusively used to support the Flex solution that meets or exceeds current Esri ArcGIS Server system requirements. • Installation of Flex full client on GIS Server. • ArcGIS Desktop/Pro Basic license. Customer will supply authorization files to Motorola Solutions. - If Customer is unable to provide authorization numbers, Customer will work directly with an Esri account representative to acquire license authorization numbers. - If the Flex Quickest Route module is purchased, an Esri ArcGIS Desktop/Pro Network Analyst Extension license will be provided by the Customer. - Customer is responsible for staying current with Esri ArcGIS Desktop/Pro + Extensions annual software maintenance. • A local user account with local administrator permissions on GIS Server. • Request necessary patches required to support the GIS Managed Service delivery. Motorola will provide to the following environment items required to deliver the service: - Apractice database refresh if not previously completed within three months of the term Effective date. - Validate Flex patching levels are current for the applicable products. If patches are required, patches may be obtained by the Customer via the Flex patching process using the Flex Patch Request form. - Validate Esri software version(s) and authorizations inclusive of ArcGIS Server, ArcGIS Desktop/Pro and Network Analyst Extension license (for use with Flex Quickest Route module) on the GIS Server. - Remote Access appliance (example: Bomgar) installation file used for unattended remote access. - An ArcGIS Enterprise account used by Customer to maintain identified agency layers via the Motorola provided local data web application. GIS Managed Services QMOrOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 21 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 The objective of the GIS Managed Services Welcome Call is to review the processes and procedures involved in delivering the service, the delivery cadence and engagement process and the scope of the service. • Initiate the welcome teleconference. • Review the roles of the project participants to identify communication flows and decision —making authority between project participants. • Review unattended GIS data access method to the GIS Server with the Customer. • Review the Service Delivery Environment requirements. • Review Motorola and Customer responsibilities, expectations, scope and terms of the service. • Review existing visual maps. • Discuss Customers access to and knowledge of the Motorola provided local data web application. • Discuss and agree upon recurring dates that Motorola will deliver GIS updates. Delivery date could be plus or minus five business days from the agreed upon date. • Request and receive the most up to date copy of existing GIS Data (as determined by Motorola) in an Esri supported format. • Acknowledge the need for Customer data edit requests to be clearly defined, communicated and delivered to Motorola in accordance with the agreed upon schedule. • Name a GIS knowledgeable person who will serve as the single point of contact and be responsible for communication of data edits and clarification of data edit requests. • Acknowledge the unattended GIS data access method to the GIS Server. • Confirm network access of GIS Server for use by the Flex system. • Review the layers included in the updates noted in the Data Types and Frequency Table. • Provide the recurring dates that Motorola will deliver the GIS updates. • Provide requested GIS data within ten business days of the conclusion of the GIS Services Welcome Call. GIS layers include location verification, zone, and routing data represented in point, line, and polygon feature classes. GIS data and map updates are completed with the update frequency presented in the Data Type and Frequency table. For each update, the ArcGIS Server services used by the Flex system will be refreshed with the updated data and activated for the Customer. The Customer will be notified before and after the update is applied to confirm the update is functional after completion. GIS Managed Services QMOrOROL.A SOLUTIONS Use or d i scl osu re of this proposal i s su bj ect to the restri ctions on the cover page. Motorola Solutions Confidential Restricted Page 22 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 • Request and process external GIS data updates from the Customer's source GIS data contact. Models used for processing updates shall be updated if the source schema changes. Publish data updates represented in the location validation and locator services to Customers location validation environment. • Acknowledge receipt of request and understanding of the specifics of the requested change within 3 business days of receipt. • Process agency GIS data updates from Motorola -provided local data web application. • Process agency GIS data retained in Motorola data repository that is not available in Motorola - provided local data web application. • Motorola will rebuild and republish the network dataset for routing service. • Update and publish Esri map service(s) to support Flex Mapping. • Perform symbology and labeling updates to map services as requested by Customer and published per the update frequency. • Create mobile map packages (MMPK) for offline use of the Flex Mobile Map. All associated locators and, if present, network dataset will be included in MMPK package. • Update Customers practice database and transmit email correspondence to Customer confirming delivery of an update. • Prior to updating Customers live database, email Customer informing them of the time the live database will be switched to the updated services. • Email Customer upon completion of live database and map services updates confirming completion of the delivery cadence. • Provide Motorola with consistent GIS data upon request at least 5 business days before the scheduled update. • Use Motorola -provided local data web application to update agency GIS data layers. • Provide Motorola with clear and specific agency data layer update changes that are not available in Motorola provided local data web application. • Within 3 business days of Motorola notifying Customer of an update being applied to the practice database, test location and zone assignments. • Notify Motorola of any issues with the updates on the practice database that cause Customer to reject the update and prevent Motorola from applying the update to the live system. • Distribute MMPK's to Customer devices that have Flex Mobile Map installed. GIS Managed Services QMOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 23 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 3.1.6 Annual AddressMaintenance IN Motorola will execute address maintenance on an annual basis to keep historic addresses in sync with the current GIS data. The maintenance is facilitated by a batch utility in the Administration Manager of the Flex client. Motorola Responsibilities • Coordinate with Customer on the execution of the address maintenance utility. • Execute address maintenance to keep GIS data and historic data in sync. Customer Responsibilities • Coordinate with Motorola on the execution of the address maintenance utility. • Correct identified erroneous address maintenance errors. in 3.1.7 Aerial ;t. The Motorola Flex product possesses the capability of including orthophotographic imagery (sometimes referred to as aerial imagery) when published as an ArcGIS Server map service. Motorola is not responsible for acquiring, processing, ortho-correcting or distributing the imagery or the data contained therein. It is the sole responsibility of the Customer to maintain this data and to work with the air photo vendor to make any changes or corrections. Customers may obtain Esri guidance on map service uses and functionality on the Esri website (Go to httos:\\enterr�rise.arc is.Com, search ArcGIS Server, go to current release version and reference `What is a map service?" for service explanation and publishing guidance). Publishing of map services including imagery on the dedicated Flex GIS server is only permissible when publishing as a dynamic map service. Publishing of map services using tile caching is not supported on the dedicated Flex GIS server. If Customer chooses to use map services with tile caching, a separate standalone GIS server (virtual or physical) will need to be provided and installed by Customer*. Motorola does not provide for deployment or support assistance of map services using the caching including imagery, customer may provide Motorola the map service URL and Motorola will add the URL in the Flex mapping configuration page. Maintaining the Esri and Flex GIS Service environment is a collaborative set of tasks to be fulfilled by each party. GIS Managed Services QMOr®ROL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 24 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade In the event an Esri version update to ArcGIS Server is required for ongoing support of the Flex system, Motorola will perform the update and authorization of ArcGIS Server OEM. Motorola will update Flex SOE and Flex address locators as needed to support the Flex solution. The Customer will update the Esri ArcGIS Desktop/Pro software as needed to support the operation of the Flex solution. In the event the Customer cannot update the Esri ArcGIS Desktop/Pro software, the Customerwill provide the Esri authorization information to Motorola. Motorola will perform and authorize the update. The Customer will update the Esri ArcGIS Server software (if not purchased through Motorola) as needed to support the operation of the Flex solution. In the event the Customer cannot update the Esri ArcGIS Server software, the Customer will provide the Esri authorization information and installation media to Motorola. Motorola will perform and authorize the update. Motorola will only update and authorize installations of the ArcGIS Server stand-alone application. Motorola will not update or authorize ArcGIS Enterprise or any of its modules beyond the ArcGIS server module. In accordance with the terms and conditions of the Agreement, this Statement of Work (SOW) defines the principal activities and responsibilities of all parties for the delivery of the Motorola Solutions, Inc. (Motorola) services as presented in this offer to the Customer (hereinafter referred to as "Customer"). When assigning responsibilities, the phrase "Motorola" includes our subcontractors and third party partners. Deviations and changes to this SOW are subject to mutual agreement between Motorola and the Customer and will be addressed in accordance with the change provisions of the Agreement. Unless specifically stated, Motorola work will be performed remotely. Customer will provide Motorola resources with unrestricted direct network access to enable Motorola to fulfill its delivery obligations. Motorola's ArcGIS Pro migration services are limited to migrating the Customers existing Esri ArcGIS Desktop environment to Esri's ArcGIS Pro environment to support the continued use of Customers existing GIS data in the Motorola system. The services are limited to those contained in this SOW and exclude procurement, installation, initiation and or configuration of any additional hardware, software or service. Motorola and the Customer will work to complete their respective responsibilities in accordance with the mutually agreed upon Project Schedule. Any changes to the Project Schedule will be mutually agreed upon via the change provision of the Agreement. In order to enable a successful migration from ArcGIS Desktop to ArcGIS Pro, both Motorola and the Customer will assign sufficiently skilled resources to fulfill the responsibilities outlined in this Statement of Work. GIS Managed Services QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 25 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 3.221 Motorola IS Analyst The Motorola GIS Analyst specializes in geographical information technology and possesses expert level experience with ESRI toolsets. The Motorola GIS Analyst fulfills the Motorola responsibilities outlined in this SOW and provides the following: • Customer guidance with adherence to GIS data requirements of the Motorola GIS system. • Consult on the conversion of Customer GIS source data for Motorola use. 322.2 Key Dispatch Resource The key dispatch resource plays an integral part in testing the migrated GIS system and is the conduit between the GIS Administrator and dispatchers. Active participation in testing is critical to the successful completion of the ArcGIS Pro migration activities. 3.2.3 Completion Criteria Motorola Services are considered complete upon Motorola performing the last task listed in a series of responsibilities. Customer task completion will occur per a mutually agreed upon schedule enabling Motorola to complete its tasks without delay. Customer will provide Motorola written notification that it does not accept the completion of Motorola responsibilities or rejects a Motorola service deliverable within five business days of completion or receipt of a deliverable. The Service Completion will be acknowledged in accordance with the terms of Master Customer Agreement and the Service Completion Date will be memorialized by Motorola and Customer. Ism 3.2A41 Planning Sessbn A clear understanding of the expectations of both Motorola and the Customer are critical to fostering a collaborative environment of trust and mutual respect required for a successful migration to ArcGIS Pro. A Planning teleconference will be scheduled after the Agreement has been executed to review the scope and involvements in completing the migration. Timely interaction is critical to the successful completion of the migration. The agenda will include the following: • Review project delivery requirements as described in this SOW. • A review of the hardware and software prerequisites. • Discuss Customer involvement in data gathering, data clean up and provisioning to confirm understanding of the scope and required time commitments. • Discuss Motorola remote access requirements (access to a secured two-way Internet connection to the Motorola system firewalls for the purposes of upgrade activities). • Schedule the remote Planning Session. • Request the attendance of any additional Customer resources that are instrumental in the project's success, as needed. GIS Managed Services QMOr®AOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 26 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade * Review the Flex patching level. * Provide Customer 8 link to the F|8m Hardware and System Requirements documents contained inthe Motorola Solutions Learning Site (L}{P). * Review the IS|S data requirements. • Review G|Slayers used inexisting purchased Flex modules. • Review Motorola's delivery approach, schedule, and its reliance on Custom er-provided remote ouueaa. 0 Schedule migration check session. * Update and/or confirm Flex patching is atorabove patch level 2023.3. * Provide confirmation that the Practice environment Database kafunctioning and accessible. ~ Verify the Customer provided Windows GIS Server is running an ArcGIS Server version that supports the ArcGIS Pro environment as per the most current Flex Hardware and System requirements found in Motorola LXP. * Provide an ArcG IS Pro license that coordinates with the ArcGIS Server version that is present on the Windows server dedicated for use 8Sthe Flex GISserver. r IfGnSSLC8rtifiCGt8iG8COnfigUr8dCOrnp0n8ntOftheCu9h3rn8r'8G|8G8n/erv8rif«C8difiC@teiG configured for use with ArCG|SServer. * Review current system, rnOdU|e n8qUin9rnenLS and G|G Data Requirements dOCUmnenbS located in Mot0PO|8LXP. * Provide the current ArcGIS Desktop based folder and data structure to Motorola. 3242 Migration Build Over amutually agreed upon period of time Motorola will develop a functional dataset to be delivered to the CUStOnl8r in the format necessary for the ArCGIS Pro migration. * Build the ArCGKS Pro folder and data structure that will be delivered to the Customer during the Conversion Execution activities. * Upon completion of the Migration Build, deliver the d8taset to the Customer and load the delivered dataset on the Flex GIs Server. Customer Responsibilities w Perform data cleanup, aomaybe required toe nounedata conforms tnFlex GIS Data requirements. 3.2.5 Conversion Processing Conversion processing consists oftwo primaryactivities: building the migration do1gnet and setting up the datoetonthe Flex GIs Server. QMI(=MOLA SOLUTIONS Use mdisclosure mthis proposal /osubject mthe restdclimmonthe cover page. Motorola oolufionoConfidential eostfictex Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade 325.1 Conversion Execution Motorola will complete the conversion via remote access to the Flex GISServer. After the conversion work activities have been completed, the practice database will be linked to the new ArcGIS Pro published services. Motorola Responsibilities 0 Build the migration dataset. * Upon completion Ofthe migration build, deliver the migration buUdd8t8seL * The following items will be completed: Provide FlexEnterpriseSOESoe.FlexProToolboxToolsscripts, and locator build -Execute each of the following on the Customers GISEnvironment: � Import Customers GISdata into the migrated file structure tocreate @ staging area on the Customer Practice environment. � KIodel setup and FlextOOls8t � Cr8@[8ArCGIS Pro supported 088 b]support contracted Flex modules. Update map configuration in the Administration Manager (adminutil) on the Flex system. * Tes address validation within the Flex client to confirm that GeoValidation is functioning. p Test visual map display and routing capability if Mapping modules and or quickest route are components OfCustomers system. 3252 Validation Burn in Period The mdid8U0O burn in period provides the Customer an opportunitytO 8x8[Ckse the migrated GKS ayS[enl priorb] oOOlnlermin0 production use. The v3|kj8tkon burn in period starts upon Cono|uak/n of the migration execution for the practice environment and extends for ten business days. � Provide remote assistance insupport ofCustomer testing activities ofcontracted Flex modules within the Practice database. * Assist Customer in determining GIS data issues affecting expected outcomes. * Respond toCustomer reported anomalies manifesting inthe Flex software. Customer Responsibilities p Exercise testing ofthe contracted Flex modules inthe Practice environment, validating Customer generated use cases. ~ Use the Motorola resource to triage anomalies so as to identify GIS data issues versus Flex application issues. * Correct any identified GXSdata issues. • Upon conclusion ofthe validation burn in period,place ofreeze onthe Practice database in preparation for activation iOproduction. * Coordinate a day and time for Motorola to apply migrated services to the production environment. m/aManaged Services "e»rOM«=^SOL"TI"°« Use mdisclosure mthis proposal /osubject mthe restdclimmonthe cover page. Motorola Solufions mmxdentialm*omotex Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 Applying migrated services to the Production environment completes the upgrade process. Motorola and Customer will agree upon the day and time to apply the migrated services to the production environment. Both parties will participate via a teleconference in order to respond to any negative impacts that may arise in the production environment. Motorola Responsibilities Establish a teleconference prior to initiating the implementation of migrated services in the Production environment. • Apply migrated services to the production environment. • Verify functionality of the contracted Flex modules within the Flex client to confirm that they are operational in the Production environment. • Ensure availability of the Key Dispatch and SAA representatives. • Provide Motorola written documentation of any anomalies in the production environment, directly attributed to the ArcGIS Pro migration, within five calendar days of commencing use in the Production environment. If not included in the current GIS Managed Services service agreement, perform routine Address Maintenance to ensure database location integrity. GIS Managed Services QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 29 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 Section 4 r tt} 4 } yF S tt st g t��� Contractual Documentation is included on the pages that follow. Contractual Documentation QMOrOAOLA SOLUTION$ Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 30 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade Motorola Solutions Customer Agreement This Motorola Solutions Customer Agreement (the "MCA') is entered into between Motorola Solutions, Inc., with offices at 500 W. Monroe Street, Suite 4400, Chicago, IL 60661 ("Motorola") and the entity set forth in the signature block below ("Customer"). Motorola and Customer will each be referred to herein as a "Party" and collectively as the "Parties". This Agreement (as defined below) is effective as of the date of the last signature (the "Effective Date"). 1. Agreement. 1.1. Scope; Agreement Documents. This MCA governs Customer's purchase of Products (as defined below) and Services (as defined below) from Motorola. Additional terms and conditions applicable to specific Products and Services are set forth in one or more addenda attached to this MCA (each an "Addendum", and collectively the "Addenda"). In addition, the Parties may agree upon solution descriptions, equipment lists, statements of work, schedules, technical specifications, and other ordering documents setting forth the Products and Services to be purchased by Customer and provided by Motorola and additional rights and obligations of the Parties (the "Ordering Documents"). To the extent required by applicable procurement law, a proposal submitted by Motorola in response to a competitive procurement process will be included within the meaning of the term Ordering Documents. This MCA, the Addenda, and any Ordering Documents collectively form the Parties' "Agreement". 1.2. Order of Precedence. Each Addendum will control with respect to conflicting terms in the MCA, but only as applicable to the Products and Services described in such Addendum. Each Ordering Document will control with respect to conflicting terms in the MCA or any Addenda, but only as applicable to the Products and Services described on such Ordering Document. 2. Products and Services. 2.1. Products. Motorola will (a) sell hardware provided by Motorola ("Equipment"), (b) license software which is either preinstalled on Equipment or installed on Customer -Provided Equipment (as defined below) and licensed to Customer by Motorola for a perpetual or other defined license term ("Licensed Software"), and (c) license cloud -based software as a service products and other software which is either preinstalled on Equipment or installed on Customer -Provided Equipment, but licensed to Customer by Motorola on a subscription basis ("Subscription Software") to Customer, to the extent each is set forth in an Ordering Document, for Customer's own use in accordance with this Agreement. The Equipment, Licensed Software, and Subscription Software shall collectively be referred to herein as "Products", or individually as a "Product". At any time during the Term (as defined below), Motorola may substitute any Products at no cost to Customer, if the substitute is substantially similar to the Products set forth in the applicable Ordering Documents. 2.2. Services. 2.2.1. Motorola will provide services related to purchased Products ("Services"), to the extent set forth in an Ordering Document. 2.2.2. Integration Services; Maintenance and Support Services. If specified in an Ordering Document, Motorola will provide, for the term of such Ordering Document, (a) design, deployment, and integration Services in order to design, install, set up, configure, and/or integrate the applicable Products at the applicable locations ("Sites"), agreed upon by Contractual Documentation QMOTOApLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 31 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 the Parties ("Integration Services"), or (b) break/fix maintenance, technical support, or other Services (such as software integration Services) ("Maintenance and Support Services"), each as further described in the applicable statement of work. Maintenance and Support Services and Integration Services will each be considered "Services", as defined above. 2.2.3. Service Ordering Documents. The Fees for Services will be set forth in an Ordering Document and any applicable project schedules. A Customer point of contact will be set forth in the applicable statement of work for the Services. For purposes of clarity, each statement of work will be incorporated into, and form an integral part of, the Agreement. 2.2.4. Service Completion. Unless otherwise specified in the applicable Ordering Document, Services described in an Ordering Document will be deemed complete upon Motorola's performance of all Services listed in such Ordering Document ("Service Completion Date"); provided, however, that Maintenance and Support Services may be offered on an ongoing basis during a given Ordering Document term, in which case such Maintenance and Support Services will conclude upon the expiration or termination of such Ordering Document. 2.3. Non -Preclusion. If, in connection with the Products and Services provided under this Agreement, Motorola makes recommendations, including a recommendation to purchase other products or services, nothing in this Agreement precludes Motorola from participating in a future competitive bidding process or otherwise offering or selling the recommended products or other services to Customer. Customer represents that this paragraph does not violate its procurement standards or other laws, regulations, or policies. 2.4. Customer Obligations. Customer will ensure that information Customer provides to Motorola in connection with receipt of Products and Services are accurate and complete in all material respects. Customer will make timely decisions and obtain any required management approvals that are reasonably necessary for Motorola to provide the Products and Services and perform its other duties under this Agreement. Unless the applicable Ordering Document states otherwise, Motorola may rely upon and is not required to evaluate, confirm, reject, modify, or provide advice concerning any assumptions or Customer information, decisions, or approvals described in this Section. If any assumptions in the Ordering Documents or information provided by Customer prove to be incorrect, or if Customer fails to perform any of its obligations under this Agreement, Motorola's ability to perform its obligations may be impacted and changes to the Agreement, including the scope, Fees, and performance schedule may be required. 2.5. Documentation. Products and Services may be delivered with documentation for the Equipment, software Products, or data that specifies technical and performance features, capabilities, users, or operation, including training manuals, and other deliverables, such as reports, specifications, designs, plans, drawings, analytics, or other information (collectively, "Documentation"). Documentation is and will be owned by Motorola, unless otherwise expressly agreed in an Addendum or Ordering Document that certain Documentation will be owned by Customer. Motorola hereby grants Customer a limited, royalty -free, worldwide, non-exclusive license to use the Documentation solely for its internal business purposes in connection with the Products and Services. 2.6. Motorola Tools and Equipment. As part of delivering the Products and Services, Motorola may provide certain tools, equipment, models, and other materials of its own. Such tools and equipment will remain the sole property of Motorola unless they are to be purchased by Customer as Products and are explicitly listed on an Ordering Document. The tools and equipment may be held by Customer for Contractual Documentation QMprOAOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 32 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade IVbtorola's use without charge and may be removed from Customer's premises by Motorola at any time without restriction. Customer will safeguard all tools and equipment while in Customer's custody or control, and be liable for any loss or damage. Upon the expiration or earlier termination of this Agreement, Customer, at its expense, will return to Motorola all tools and equipment in its possession or control. 2.7. Authorized Users. Customer will ensure its employees and Authorized Users comply with the terms of this Agreement and will be liable for all acts and omissions of its employees and Authorized Users. Customer is responsible for the secure management of Authorized Users' names, passwords and login credentials for access to Products and Services. "Authorized Users" are Customer's employees, full-time contractors engaged for the purpose of supporting the Products and Services that are not competitors of Motorola, and the entities (if any) specified in an Ordering Document or otherwise approved by Motorola in writing (email from an authorized Motorola signatory accepted), which may include affiliates or other Customer agencies. 2.8. Export Control. Customer, its employees, and any other Authorized Users will not access or use the Products and Services in any jurisdiction in which the provision of such Products and Services is prohibited under applicable laws or regulations (a "Prohibited Jurisdiction"), and Customer will not provide access to the Products and Services to any government, entity, or individual located in a Prohibited Jurisdiction. Customer represents and warrants that (a) it and its Authorized Users are not named on any U.S. government list of persons prohibited from receiving U.S. exports, or transacting with any U.S. person; (b) it and its Authorized Users are not a national of, or a company registered in, any Prohibited Jurisdiction; (c) Customer will not permit its Authorized Users to access or use the Products or Services in violation of any U.S. or other applicable export embargoes, prohibitions or restrictions; and (d) Customer and its Authorized Users will comply with all applicable laws regarding the transmission of technical data exported from the U.S. and the country in which Customer, its employees, and the Authorized Users are located. 2.9. Change Orders. Unless a different change control process is agreed upon in writing by the Parties, a Party may request changes to an Addendum or an Ordering Document by submitting a change order to the other Party (each, a "Change Order"). If a requested change in a Change Order causes an increase or decrease in the Products or Services, the Parties by means of the Change Order will make appropriate adjustments to the Fees, project schedule, or other matters. Change Orders are effective and binding on the Parties only upon execution of the Change Order by an authorized representative of both Parties. 3. Term and Termination. 3.1. Term. The term of this MCA ("Term") will commence on the Effective Date and continue until six (6) months after the later of (a) the termination, expiration, or discontinuance of services under the last Ordering Document in effect, or (b) the expiration of all applicable warranty periods, unless the MCA is earlier terminated as set forth herein. The applicable Addendum or Ordering Document will set forth the term for the Products and Services governed thereby. 3.2. Termination. Either Party may terminate the Agreement or the applicable Addendum or Ordering Document if the other Party breaches a material obligation under the Agreement and does not cure such breach within thirty (30) days after receipt of notice of the breach or fails to produce a cure plan within such period of time. Each Addendum and Ordering Document may be separately terminable as set forth therein. Contractual Documentation QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 33 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade 3.3. Suspension of Services. Motorola may terminate or suspend any Products or Services under an Ordering Document if Motorola determines: (a) the related Product license has expired or has terminated for any reason; (b) the applicable Product is being used on a hardware platform, operating system, or version not approved by Motorola; (c) Customer fails to make any payments when due; or (d) Customer fails to comply with any of its other obligations or otherwise delays Motorola's ability to perform. 3.4. Effect of Termination or Expiration. Upon termination for any reason or expiration of this Agreement, an Addendum, or an Ordering Document, Customer and the Authorized Users will return or destroy (at Motorola's option) all Motorola Materials and Motorola's Confidential Information in their possession or control and, as applicable, provide proof of such destruction, except that Equipment purchased by Customer should not be returned. If Customer has any outstanding payment obligations under this Agreement, Motorola may accelerate and declare all such obligations of Customer immediately due and payable by Customer. Notwithstanding the reason for termination or expiration, Customer must pay Motorola for Products and Services already delivered. Customer has a duty to mitigate any damages under this Agreement, including in the event of default by Motorola and Customer's termination of this Agreement. 4. Payment and Invoicing. 4.1. Fees. Fees and charges applicable to the Products and Services (the "Fees") will be as set forth in the applicable Addendum or Ordering Document, and such Fees may be changed by Motorola at any time, except that Motorola will not change the Fees for Products and Services purchased by Customer during the term of an active Ordering Document or during a Subscription Term (as defined and further described in the applicable Addendum). Changes in the scope of Services described in an Ordering Document may require an adjustment to the Fees due under such Ordering Document. If a specific invoicing or payment schedule is set forth in the applicable Addendum or Ordering Document, such schedule will apply solely with respect to such Addendum or Ordering Document. Unless otherwise specified in the applicable Ordering Document, the Fees for any Services exclude expenses associated with unusual and costly Site access requirements (e.g., if Site access requires a helicopter or other equipment), and Customer will reimburse Motorola for these or other expenses incurred by Motorola in connection with the Services. 4.2. Taxes. The Fees do not include any excise, sales, lease, use, property, or other taxes, assessments, duties, or regulatory charges or contribution requirements (collectively, "Taxes"), all of which will be paid by Customer, except as exempt by law, unless otherwise specified in an Ordering Document. If Motorola is required to pay any Taxes, Customer will reimburse Motorola for such Taxes (including any interest and penalties) within thirty (30) days after Customer's receipt of an invoice therefore. Customer will be solely responsible for reporting the Products for personal property tax purposes, and Motorola will be solely responsible for reporting taxes on its income and net worth. 4.3. Invoicing. Motorola will invoice Customer at the frequency set forth in the applicable Addendum or Ordering Document, and Customer will pay all invoices within thirty (30) days of the invoice date or as otherwise specified in the applicable Addendum or Ordering Document. Late payments will be subject to interest charges at the maximum rate permitted by law, commencing upon the due date. Motorola may invoice electronically via email, and Customer agrees to receive invoices via email at the email address set forth in an Ordering Document. Customer acknowledges and agrees that a purchase order or other notice to proceed is not required for payment for Products or Services. 5. Sites; Customer -Provided Equipment; Non -Motorola Content. Contractual Documentation QMI(MMOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 34 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade 5.1. Access to Sites. Customer will be responsible for providing all necessary permits, licenses, and other approvals necessary for the installation and use of the Products and the performance of the Services at each applicable Site, including for Motorola to perform its obligations hereunder, and for facilitating Motorola's access to the Sites. No waivers of liability will be imposed on Motorola or its subcontractors by Customer or others at Customer facilities or other Sites, but if and to the extent any such waivers are imposed, the Parties agree such waivers are void. 5.2. Site Conditions. Customer will ensure that (a) all Sites are safe and secure, (b) Site conditions meet all applicable industry and legal standards (including standards promulgated by OSHA or other governmental or regulatory bodies), (c) to the extent applicable, Sites have adequate physical space, air conditioning, and other environmental conditions, electrical power outlets, distribution, equipment, connections, and telephone or other communication lines (including modem access and interfacing networking capabilities), and (d) Sites are suitable for the installation, use, and maintenance of the Products and Services. This Agreement is predicated upon normal soil conditions as defined by the version of E.I.A. standard RS-222 in effect on the Effective Date. 5.3. Site Issues. Motorola will have the right at any time to inspect the Sites and advise Customer of any deficiencies or non -conformities with the requirements of this Section 5 — Sites; Customer - Provided Equipment; Non -Motorola Content. If Motorola or Customer identifies any deficiencies or non -conformities, Customer will promptly remediate such issues or the Parties will select a replacement Site. If a Party determines that a Site identified in an Ordering Document is not acceptable or desired, the Parties will cooperate to investigate the conditions and select a replacement Site or otherwise adjust the installation plans and specifications as necessary. A change in Site or adjustment to the installation plans and specifications may cause a change in the Fees or performance schedule under the applicable Ordering Document. 5.4. Customer -Provided Equipment. Certain components, including equipment and software, not provided by Motorola may be required for use of the Products and Services ("Customer -Provided Equipment"). Customer will be responsible, at its sole cost and expense, for providing and maintaining the Customer -Provided Equipment in good working order. Customer represents and warrants that it has all rights in Customer -Provided Equipment to permit Motorola to access and use the applicable Customer -Provided Equipment to provide the Products and Services under this Agreement, and such access and use will not violate any laws or infringe any third -party rights (including intellectual property rights). Customer (and not Motorola) will be fully liable for Customer -Provided Equipment, and Customer will immediately notify Motorola of any Customer -Provided Equipment damage, loss, change, or theft that may impact Motorola's ability to provide the Products and Services under this Agreement, and Customer acknowledges that any such events may cause a change in the Fees or performance schedule under the applicable Ordering Document. 5.5. Non -Motorola Content. In certain instances, Customer may be permitted to access, use, or integrate Customer or third -party software, services, hardware, content, and data that is not provided by Motorola (collectively, "Non -Motorola Content") with or through the Products and Services. If Customer accesses, uses, or integrates any Non -Motorola Content with the Products or Services, Customer will first obtain all necessary rights and licenses to permit Customer's and its Authorized Users' use of the Non -Motorola Content in connection with the Products and Services. Customer will also obtain the necessary rights for Motorola to use such Non -Motorola Content in connection with providing the Products and Services, including the right for Motorola to access, store, and process such Non -Motorola Content (e.g., in connection with Subscription Software), and to otherwise enable interoperation with the Products and Services. Customer represents and warrants that it will obtain the foregoing rights and licenses prior to accessing, using, or integrating the applicable Non -Motorola Content with the Products and Services, and that Customer and its Authorized Users will comply with Contractual Documentation QMOTOAOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 35 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade any terms and conditions applicable to such Non -Motorola Content. If any Non -Motorola Content require access to Customer Data (as defined below), Customer hereby authorizes Motorola to allow the provider of such Non -Motorola Content to access Customer Data, in connection with the interoperation of such Non -Motorola Content with the Products and Services. Customer acknowledges and agrees that Motorola is not responsible for, and makes no representations or warranties with respect to, the Non -Motorola Content (including any disclosure, modification, or deletion of Customer Data resulting from use of Non -Motorola Content or failure to properly interoperate with the Products and Services). If Customer receives notice that any Non -Motorola Content must be removed, modified, or disabled within the Products or Services, Customer will promptly do so. Motorola will have the right to disable or remove Non -Motorola Content if Motorola believes a violation of law, third -party rights, or Motorola's policies is likely to occur, or if such Non -Motorola Content poses or may pose a security or other risk or adverse impact to the Products or Services, Motorola, Motorola's systems, or any third party (including other Motorola customers). Motorola may provide certain Non -Motorola Content as an authorized sales representative of a third party as set out in an Ordering Document. As an authorized sales representative, the third party's terms and conditions, as set forth in the Ordering Document, will apply to any such sales. Any orders for such Non -Motorola Content will be filled by the third party. Nothing in this Section will limit the exclusions set forth in Section 7.2 — Intellectual Property Infringement. 5.6. End User Licenses. Notwithstanding any provision to the contrary in the Agreement, certain Non -Motorola Content software are governed by a separate license, EULA, or other agreement, including terms governing third -party equipment or software, such as open source software, included in the Products and Services. Customer will comply, and ensure its Authorized Users comply, with any such additional terms applicable to third -party equipment or software. If provided for in the separate third party license, Customer may have a right to receive source code for such software; a copy of such source code may be obtained free of charge by contacting Motorola. 6. Representations and Warranties. 6.1. Mutual Representations and Warranties. Each Party represents and warrants to the other Party that (a) it has the right to enter into the Agreement and perform its obligations hereunder, and (b) the Agreement will be binding on such Party. 6.2. Motorola Warranties. Subject to the disclaimers and exclusions below, Motorola represents and warrants that (a) Services will be provided in a good and workmanlike manner and will conform in all material respects to the descriptions in the applicable Ordering Document; and (b) for a period of ninety (90) days commencing upon the Service Completion Date for one-time Services, the Services will be free of material defects in materials and workmanship. Other than as set forth in subsection (a) above, recurring Services are not warranted but rather will be subject to the requirements of the applicable Addendum or Ordering Document. Motorola provides other express warranties for Motorola - manufactured Equipment, Motorola -owned software Products, and certain Services. Such express warranties are included in the applicable Addendum or Ordering Document. Such representations and warranties will apply only to the applicable Product or Service that is the subject of such Addendum or Ordering Document. 6.3. Warranty Claims; Remedies. To assert a warranty claim, Customer must notify Motorola in writing of the claim prior to the expiration of any warranty period set forth in this MCA or the applicable Addendum or Ordering Document. Unless a different remedy is otherwise expressly set forth for a particular warranty under an Addendum, upon receipt of such claim, Motorola will investigate the claim and use commercially reasonable efforts to repair or replace any confirmed materially non -conforming Product or re -perform any non -conforming Service, at its option. Such remedies are Customer's sole Contractual Documentation QMOrOROL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 36 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade and exclusive remedies for Motorola's breach of a warranty. Motorola's warranties are extended by Motorola to Customer only, and are not assignable or transferrable. 6.4. Pass -Through Warranties. Notwithstanding any provision of this Agreement to the contrary, Motorola will have no liability for third -party software or hardware provided by Motorola; provided, however, that to the extent offered by third -party providers of software or hardware and to the extent permitted by law, Motorola will pass through express warranties provided by such third parties. 6.5. WARRANTY DISCLAIMER. EXCEPT FOR THE EXPRESS AND PASS THROUGH WARRANTIES IN THIS AGREEMENT, PRODUCTS AND SERVICES PURCHASED HEREUNDER ARE PROVIDED "AS IS" AND WITH ALL FAULTS. WARRANTIES SET FORTH IN THE AGREEMENT ARE THE COMPLETE WARRANTIES FOR THE PRODUCTS AND SERVICES AND MOTOROLA DISCLAIMS ALL OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND QUALITY. MOTOROLA DOES NOT REPRESENT OR WARRANT THAT USE OF THE PRODUCTS AND SERVICES WILL BE UNINTERRUPTED, ERROR -FREE, OR FREE OF SECURITY VULNERABILITIES, OR THAT THEY WILL MEET CUSTOMER'S PARTICULAR REQUIREMENTS. 7. Indemnification. 7.1. General Indemnity. Motorola will defend, indemnify, and hold Customer harmless from and against any and all damages, losses, liabilities, and expenses (including reasonable fees and expenses of attorneys) arising from any actual third -party claim, demand, action, or proceeding ("Claim") for personal injury, death, or direct damage to tangible property to the extent caused by Motorola's negligence, gross negligence or willful misconduct while performing its duties under an Ordering Document or an Addendum, except to the extent the claim arises from Customer's negligence or willful misconduct. Motorola's duties under this Section 7.1 — General Indemnity are conditioned upon: (a) Customer promptly notifying Motorola in writing of the Claim; (b) Motorola having sole control of the defense of the suit and all negotiations for its settlement or compromise; and (c) Customer cooperating with Motorola and, if requested by Motorola, providing reasonable assistance in the defense of the Claim. 7.2. Intellectual Property Infringement. Motorola will defend Customer against any third -party claim alleging that a Motorola -developed or manufactured Product or Service (the "Infringing Product") directly infringes a United States patent or copyright ("Infringement Claim"), and Motorola will pay all damages finally awarded against Customer by a court of competent jurisdiction for an Infringement Claim, or agreed to in writing by Motorola in settlement of an Infringement Claim. Motorola's duties under this Section 7.2 — Intellectual Property Infringement are conditioned upon: (a) Customer promptly notifying Motorola in writing of the Infringement Claim; (b) Motorola having sole control of the defense of the suit and all negotiations for its settlement or compromise; and (c) Customer cooperating with Motorola and, if requested by Motorola, providing reasonable assistance in the defense of the Infringement Claim. 7.2.1. If an Infringement Claim occurs, or in Motorola's opinion is likely to occur, Motorola may at its option and expense: (a) procure for Customer the right to continue using the Infringing Product; (b) replace or modify the Infringing Product so that it becomes non - infringing; or (c) grant Customer (i) a pro -rated refund of any amounts pre -paid for the Infringing Product (if the Infringing Product is a software Product, i.e., Licensed Software or Subscription Software) or (ii) a credit for the Infringing Product, less a reasonable Contractual Documentation QMOrOROL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 37 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 charge for depreciation (if the Infringing Product is Equipment, including Equipment with embedded software). 7.2.2. In addition to the other damages disclaimed under this Agreement, Motorola will have no duty to defend or indemnify Customer for any Infringement Claim that arises from or is based upon: (a) Customer Data, Customer -Provided Equipment, Non -Motorola Content, or third -party equipment, hardware, software, data, or other third -party materials; (b) the combination of the Product or Service with any products or materials not provided by Motorola; (c) a Product or Service designed, modified, or manufactured in accordance with Customer's designs, specifications, guidelines or instructions; (d) a modification of the Product or Service by a party other than Motorola; (e) use of the Product or Service in a manner for which the Product or Service was not designed or that is inconsistent with the terms of this Agreement; or (f) the failure by Customer to use or install an update to the Product or Service that is intended to correct the claimed infringement. In no event will Motorola's liability resulting from an Infringement Claim extend in any way to any payments due on a royalty basis, other than a reasonable royalty based upon revenue derived by Motorola from Customer from sales or license of the Infringing Product. 7.2.3. This Section 7.2 — Intellectual Property Infringement provides Customer's sole and exclusive remedies and Motorola's entire liability in the event of an Infringement Claim. For clarity, the rights and remedies provided in this Section are subject to, and limited by, the restrictions set forth in Section 8 — Limitation of Liability below. 7.3. Customer Indemnity. Customer will defend, indemnify, and hold Motorola and its subcontractors, subsidiaries and other affiliates harmless from and against any and all damages, losses, liabilities, and expenses (including reasonable fees and expenses of attorneys) arising from any actual or threatened third -party claim, demand, action, or proceeding arising from or related to (a) Customer -Provided Equipment, Customer Data, or Non -Motorola Content, including any claim, demand, action, or proceeding alleging that any such equipment, data, or materials (or the integration or use thereof with the Products and Services) infringes or misappropriates a third -party intellectual property or other right, violates applicable law, or breaches the Agreement; (b) Customer -Provided Equipment's failure to meet the minimum requirements set forth in the applicable Documentation or match the applicable specifications provided to Motorola by Customer in connection with the Products or Services; (c) Customer's (or its service providers, agents, employees, or Authorized User's) negligence or willful misconduct; and (d) Customer's or its Authorized User's breach of this Agreement. This indemnity will not apply to the extent any such claim is caused by Motorola's use of Customer - Provided Equipment, Customer Data, or Non -Motorola Content in violation of the Agreement. Motorola will give Customer prompt, written notice of any claim subject to the foregoing indemnity. Motorola will, at its own expense, cooperate with Customer in its defense or settlement of the claim. 8. Limitation of Liability. 8.1. DISCLAIMER OF CONSEQUENTIAL DAMAGES. EXCEPT FOR PERSONAL INJURY OR DEATH, MOTOROLA, ITS AFFILIATES, AND ITS AND THEIR RESPECTIVE OFFICERS, DIRECTORS, EMPLOYEES, SUBCONTRACTORS, AGENTS, SUCCESSORS, AND ASSIGNS (COLLECTIVELY, THE "MOTOROLA PARTIES") WILL NOT BE LIABLE IN CONNECTION WITH THIS AGREEMENT (WHETHER UNDER MOTOROLA'S INDEMNITY OBLIGATIONS, A CAUSE OF ACTION FOR BREACH OF CONTRACT, UNDER TORT THEORY, OR OTHERWISE) FOR ANY INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES OR DAMAGES FOR LOST PROFITS OR REVENUES, EVEN IF MOTOROLA HAS BEEN ADVISED BY Contractual Documentation QMI(M OL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 38 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade CUSTOMER OR ANY THIRD PARTY OF THE POSSIBILITY OF SUCH DAMAGES OR LOSSES AND WHETHER OR NOT SUCH DAMAGES OR LOSSES ARE FORESEEABLE. 8.2. DIRECT DAMAGES. EXCEPT FOR PERSONAL INJURY OR DEATH, THE TOTAL AGGREGATE LIABILITY OF THE MOTOROLA PARTIES, WHETHER BASED ON A CLAIM IN CONTRACT OR IN TORT, LAW OR EQUITY, RELATING TO OR ARISING OUT OF THE AGREEMENT WILL NOT EXCEED THE FEES SET FORTH IN THE ORDERING DOCUMENT UNDER WHICH THE CLAIM AROSE. NOTWITHSTANDING THE FOREGOING, FOR ANY SUBSCRIPTION SOFTWARE OR FOR ANY RECURRING SERVICES, THE MOTOROLA PARTIES' TOTAL LIABILITY FOR ALL CLAIMS RELATED TO SUCH PRODUCT OR RECURRING SERVICES IN THE AGGREGATE WILL NOT EXCEED THE TOTAL FEES PAID FOR SUCH SUBSCRIPTION SOFTWARE OR RECURRING SERVICE, AS APPLICABLE, DURING THE CONSECUTIVE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE EVENT FROM WHICH THE FIRST CLAIM AROSE. 8.3. ADDITIONAL EXCLUSIONS. NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT, MOTOROLA WILL HAVE NO LIABILITY FOR DAMAGES ARISING OUT OF (A) CUSTOMER DATA, INCLUDING ITS TRANSMISSION TO MOTOROLA, OR ANY OTHER DATA AVAILABLE THROUGH THE PRODUCTS OR SERVICES; (B) CUSTOMER -PROVIDED EQUIPMENT, NON-MOTOROLA CONTENT, THE SITES, OR THIRD -PARTY EQUIPMENT, HARDWARE, SOFTWARE, DATA, OR OTHER THIRD -PARTY MATERIALS, OR THE COMBINATION OF PRODUCTS AND SERVICES WITH ANY OF THE FOREGOING; (C) LOSS OF DATA OR HACKING, RANSOMWARE, OR OTHER THIRD -PARTY ATTACKS OR DEMANDS; (D) MODIFICATION OF PRODUCTS OR SERVICES BY ANY PERSON OTHER THAN MOTOROLA; (E) RECOMMENDATIONS PROVIDED IN CONNECTION WITH OR BY THE PRODUCTS AND SERVICES; (F) DATA RECOVERY SERVICES OR DATABASE MODIFICATIONS; OR (G) CUSTOMER'S OR ANY AUTHORIZED USER'S BREACH OF THIS AGREEMENT OR MISUSE OF THE PRODUCTS AND SERVICES. 8.4. Voluntary Remedies. Motorola is not obligated to remedy, repair, replace, or refund the purchase price for the disclaimed issues in Section 8.3 — Additional Exclusions above, but if Motorola agrees to provide Services to help resolve such issues, Customer will reimburse Motorola for its reasonable time and expenses, including by paying Motorola any Fees set forth in an Ordering Document for such Services, if applicable. 8.5. Statute of Limitations. Customer may not bring any claims against a Motorola Party in connection with this Agreement or the Products and Services more than one (1) year after the date of accrual of the cause of action. 9. Confidentiality. 9.1. Confidential Information. "Confidential Information" means any and all non-public information provided by one Party ("Discloser") to the other ("Recipient') that is disclosed under this Agreement in oral, written, graphic, machine recognizable, or sample form, being clearly designated, labeled or marked as confidential or its equivalent or that a reasonable businessperson would consider non-public and confidential by its nature. With respect to Motorola, Confidential Information will also include Products and Services, and Documentation, as well as any other information relating to the Products and Services. The nature and existence of this Agreement are considered Confidential Information of the Parties. In order to be considered Confidential Information, information that is disclosed orally must be identified as confidential at the time of disclosure and confirmed by Discloser by submitting a written document to Recipient within thirty (30) days after such disclosure. The written document must contain Contractual Documentation QMI(M OLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 39 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade a summary of the Confidential Information disclosed with enough specificity for identification purpose and must be labeled or marked as confidential or its equivalent. 9.2. Obligations of Confidentiality. During the Term and for a period of three (3) years from the expiration or termination of this Agreement, Recipient will (a) not disclose Confidential Information to any third party, except as expressly permitted in this Section 9 - Confidentiality; (b) restrict disclosure of Confidential Information to only those employees (including, employees of any wholly owned subsidiary, a parent company, any other wholly owned subsidiaries of the same parent company), agents or consultants who must access the Confidential Information for the purpose of, and who are bound by confidentiality terms substantially similar to those in, this Agreement; (c) not copy, reproduce, reverse engineer, de -compile or disassemble any Confidential Information; (d) use the same degree of care as for its own information of like importance, but at least use reasonable care, in safeguarding against disclosure of Confidential Information; (e) promptly notify Discloser upon discovery of any unauthorized use or disclosure of the Confidential Information and take reasonable steps to regain possession of the Confidential Information and prevent further unauthorized actions or other breach of this Agreement; and (f) only use the Confidential Information as needed to fulfill its obligations and secure its rights under this Agreement. 9.3. Exceptions. Recipient is not obligated to maintain as confidential any information that Recipient can demonstrate by documentation (a) is publicly available at the time of disclosure or becomes available to the public without breach of this Agreement; (b) is lawfully obtained from a third party without a duty of confidentiality to Discloser; (c) is otherwise lawfully known to Recipient prior to such disclosure without a duty of confidentiality to Discloser; or (d) is independently developed by Recipient without the use of, or reference to, any of Discloser's Confidential Information or any breach of this Agreement. Additionally, Recipient may disclose Confidential Information to the extent required by law, including a judicial or legislative order or proceeding. 9.4. Ownership of Confidential Information. All Confidential Information is and will remain the property of Discloser and will not be copied or reproduced without the express written permission of Discloser (including as permitted herein). Within ten (10) days of receipt of Discloser's written request, Recipient will return or destroy all Confidential Information to Discloser along with all copies and portions thereof, or certify in writing that all such Confidential Information has been destroyed. However, Recipient may retain (a) one (1) archival copy of the Confidential Information for use only in case of a dispute concerning this Agreement and (b) Confidential Information that has been automatically stored in accordance with Recipient's standard backup or recordkeeping procedures, provided, however that Recipient will remain subject to the obligations of this Agreement with respect to any Confidential Information retained subject to clauses (a) or (b). No license, express or implied, in the Confidential Information is granted to the Recipient other than to use the Confidential Information in the manner and to the extent authorized by this Agreement. Discloser represents and warrants that it is authorized to disclose any Confidential Information it discloses pursuant to this Agreement. 10. Proprietary Rights; Data; Feedback. 10.1. Data Definitions. The following terms will have the stated meanings: "Customer Contact Data" means data Motorola collects from Customer, its Authorized Users, and their end users for business contact purposes, including marketing, advertising, licensing and sales purposes; "Service Use Data" means data generated by Customer's use of the Products and Services or by Motorola's support of the Products and Services, including personal information, product performance and error information, activity logs and date and time of use; "Customer Data" means data, information, and content, including images, text, videos, documents, audio, telemetry, location and structured data base records, provided by, through, or on behalf of Customer, its Authorized Users, and their end users through the Contractual Documentation QM1KYT0R1KXA7 SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 40 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade use of the Products and Services. Customer Data does not include Customer Contact Data, Service Use Data, or information from publicly available sources or other Third -Party Data or Motorola Data; "Third -Party Data" means information obtained by Motorola from publicly available sources or its third party content providers and made available to Customer through the Products or Services; "Motorola Data" means data owned or licensed by Motorola; "Feedback" means comments or information, in oral or written form, given to Motorola by Customer or Authorized Users, including their end users, in connection with or relating to the Products or Services; and "Process" or "Processing" means any operation or set of operations which is performed on personal information or on sets of personal information, whether or not by automated means, such as collection, recording, copying, analyzing, caching, organization, structuring, storage, adaptation, or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction. 10.2. Motorola Materials. Customer acknowledges that Motorola may use or provide Customer with access to software, tools, data, and other materials, including designs, utilities, models, methodologies, systems, and specifications, which Motorola has developed or licensed from third parties (including any corrections, bug fixes, enhancements, updates, modifications, adaptations, translations, de - compilations, disassemblies, or derivative works of the foregoing, whether made by Motorola or another party) (collectively, "Motorola Materials"). The Products and Services, Motorola Data, Third -Party Data, and Documentation, are considered Motorola Materials. Except when Motorola has expressly transferred title or other interest to Customer by way of an Addendum or Ordering Document, the Motorola Materials are the property of Motorola or its licensors, and Motorola or its licensors retain all right, title and interest in and to the Motorola Materials (including, all rights in patents, copyrights, trademarks, trade names, trade secrets, know-how, other intellectual property and proprietary rights, and all associated goodwill and moral rights). For clarity, this Agreement does not grant to Customer any shared development rights in or to any Motorola Materials or other intellectual property, and Customer agrees to execute any documents and take any other actions reasonably requested by Motorola to effectuate the foregoing. Motorola and its licensors reserve all rights not expressly granted to Customer, and no rights, other than those expressly granted herein, are granted to Customer by implication, estoppel or otherwise. Customer will not modify, disassemble, reverse engineer, derive source code or create derivative works from, merge with other software, distribute, sublicense, sell, or export the Products and Services or other Motorola Materials, or permit any third party to do so. 10.3. Ownership of Customer Data. Customer retains all right, title and interest, including intellectual property rights, if any, in and to Customer Data. Motorola acquires no rights to Customer Data except those rights granted under this Agreement including the right to Process and use the Customer Data as set forth in Section 10.4 — Processing Customer Data below and in other applicable Addenda. The Parties agree that with regard to the Processing of personal information which may be part of Customer Data, Customer is the controller and Motorola is the processor, and may engage sub -processors pursuant to Section 10.4.3 — Sub -processors. 10.4. Processing Customer Data. 10.4.1. Motorola Use of Customer Data. To the extent permitted by law, Customer grants Motorola and its subcontractors a right to use Customer Data and a royalty -free, worldwide, non-exclusive license to use Customer Data (including to process, host, cache, store, reproduce, copy, modify, combine, analyze, create derivative works from such Customer Data and to communicate, transmit, and distribute such Customer Data to third parties engaged by Motorola) to (a) perform Services and provide Products under the Agreement, (b) analyze the Customer Data to operate, maintain, manage, and improve Motorola Products and Services, and (c) create new products and services. Contractual Documentation QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 41 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 Customer agrees that this Agreement, along with the Documentation, are Customer's complete and final documented instructions to Motorola for the processing of Customer Data. Any additional or alternate instructions must be agreed to according to the Change Order process. Customer represents and warrants to Motorola that Customer's instructions, including appointment of Motorola as a processor or sub -processor, have been authorized by the relevant controller. 10.4.2. Collection Creation Use of Customer Data. Customer further represents and warrants that the Customer Data, Customer's collection, creation, and use of the Customer Data (including in connection with Motorola's Products and Services), and Motorola's use of such Customer Data in accordance with the Agreement, will comply with all laws and will not violate any applicable privacy notices or infringe any third -party rights (including intellectual property and privacy rights). It is Customer's responsibility to obtain all required consents, provided all necessary notices, and meet any other applicable legal requirements with respect to collection and use (including Motorola's use) of the Customer Data as described in the Agreement. 10.4.3. Sub -processors. Customer agrees that Motorola may engage sub -processors who in turn may engage additional sub -processors to Process personal data in accordance with this Agreement. When engaging sub -processors, Motorola will enter into agreements with the sub -processors to bind them to data processing obligations to the extent required by law. 10.5. Data Retention and Deletion. Except as expressly provided otherwise under the Agreement, Motorola will delete all Customer Data following termination or expiration of this MCA or the applicable Addendum or Ordering Document, with such deletion to occur no later than ninety (90) days following the applicable date of termination or expiration, unless otherwise required to comply with applicable law. Any requests for the exportation or download of Customer Data must be made by Customer to Motorola in writing before expiration or termination, subject to Section 13.9 — Notices. Motorola will have no obligation to retain such Customer Data beyond expiration or termination unless the Customer has purchased extended storage from Motorola through a mutually executed Ordering Document. 10.6. Service Use Data. Customer understands and agrees that Motorola may collect and use Service Use Data for its own purposes, including the uses described below. Motorola may use Service Use Data to (a) operate, maintain, manage, and improve existing and create new products and services, (b) test products and services, (c) to aggregate Service Use Data and combine it with that of other users, and (d) to use anonymized or aggregated data for marketing, research or other business purposes. Service Use Data may be disclosed to third parties. It is Customer's responsibility to notify Authorized Users of Motorola's collection and use of Service Use Data and to obtain any required consents, provide all necessary notices, and meet any other applicable legal requirements with respect to such collection and use, and Customer represents and warrants to Motorola that it has complied and will continue to comply with this Section. 10.7. Third -Party Data and Motorola Data. Motorola Data and Third -Party Data may be available to Customer through the Products and Services. Customer and its Authorized Users may use Motorola Data and Third -Party Data as permitted by Motorola and the applicable Third -Party Data provider, as described in the applicable Addendum. Unless expressly permitted in the applicable Addendum, Customer will not, and will ensure its Authorized Users will not: (a) use the Motorola Data or Third -Party Data for any purpose other than Customer's internal business purposes; (b) disclose the data to third parties; (c) "white label" such data or otherwise misrepresent its source or ownership, or resell, distribute, sublicense, or commercially exploit the data in any manner; (d) use such data in violation of Contractual Documentation QMOr®ROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 42 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade applicable laws; (e) remove, obscure, alter, or falsify any marks or proprietary rights notices indicating the source, origin, or ownership of the data; or (f) modify such data or combine it with Customer Data or other data or use the data to build databases. Additional restrictions may be set forth in the applicable Addendum. Any rights granted to Customer or Authorized Users with respect to Motorola Data or Third - Party Data will immediately terminate upon termination or expiration of the applicable Addendum, Ordering Document, or this MCA. Further, Motorola or the applicable Third -Party Data provider may suspend, change, or terminate Customer's or any Authorized User's access to Motorola Data or Third - Party Data if Motorola or such Third -Party Data provider believes Customer's or the Authorized User's use of the data violates the Agreement, applicable law or Motorola's agreement with the applicable Third -Party Data provider. Upon termination of Customer's rights to use any Motorola Data or Third - Party Data, Customer and all Authorized Users will immediately discontinue use of such data, delete all copies of such data, and certify such deletion to Motorola. Notwithstanding any provision of the Agreement to the contrary, Motorola will have no liability for Third -Party Data or Motorola Data available through the Products and Services. Motorola and its Third -Party Data providers reserve all rights in and to Motorola Data and Third -Party Data not expressly granted in an Addendum or Ordering Document. 10.8. Feedback. Any Feedback provided by Customer is entirely voluntary, and will not create any confidentiality obligation for Motorola, even if designated as confidential by Customer. Motorola may use, reproduce, license, and otherwise distribute and exploit the Feedback without any obligation or payment to Customer or Authorized Users and Customer represents and warrants that it has obtained all necessary rights and consents to grant Motorola the foregoing rights. 10.9. Improvements; Products and Services. The Parties agree that, notwithstanding any provision of this MCA or the Agreement to the contrary, all fixes, modifications and improvements to the Services or Products conceived of or made by or on behalf of Motorola that are based either in whole or in part on the Feedback, Customer Data, or Service Use Data (or otherwise) are the exclusive property of Motorola and all right, title and interest in and to such fixes, modifications or improvements will vest solely in Motorola. Customer agrees to execute any written documents necessary to assign any intellectual property or other rights it may have in such fixes, modifications or improvements to Motorola. 11. Force Majeure; Delays Caused by Customer. 11.1. Force Majeure. Except for Customer's payment obligations hereunder, neither Party will be responsible for nonperformance or delayed performance due to events outside of its reasonable control. If performance will be significantly delayed, the affected Party will provide notice to the other Party, and the Parties will agree (in writing) upon a reasonable extension to any applicable performance schedule. 11.2. Delays Caused by Customer. Motorola's performance of the Products and Services will be excused for delays caused by Customer or its Authorized Users or subcontractors, or by failure of any assumptions set forth in this Agreement (including in any Addendum or Ordering Document). In the event of a delay under this Section 11.2 — Delays Caused by Customer, (a) Customer will continue to pay the Fees as required hereunder, (b) the Parties will agree (in writing) upon a reasonable extension to any applicable performance schedule, and (c) Customer will compensate Motorola for its out-of- pocket costs incurred due to the delay (including those incurred by Motorola's affiliates, vendors, and subcontractors). 12. Disputes. The Parties will use the following procedure to resolve any disputes relating to or arising out of this Agreement (each, a "Dispute"): Contractual Documentation QMOTOROLA7 SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 43 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade 12.1. Governing Law. All matters relating to or arising out of the Agreement are governed by the laws of the State of Illinois, unless Customer is the United States Government (or an agency thereof), in which case all matters relating to or arising out of the Agreement will be governed by the laws of the State in which the Products and Services are provided. The terms of the U.N. Convention on Contracts for the International Sale of Goods and the Uniform Computer Information Transactions Act will not apply. 12.2. Negotiation; Mediation. Either Party may initiate dispute resolution procedures by sending a notice of Dispute ("Notice of Dispute") to the other Party. The Parties will attempt to resolve the Dispute promptly through good faith negotiations, including timely escalation of the Dispute to executives who have authority to settle the Dispute (and who are at a higher level of management than the persons with direct responsibility for the matter). If a Dispute is not resolved through negotiation, either Party may initiate mediation by sending a notice of mediation ("Notice of Mediation") to the other Party. The Parties will choose an independent mediator within thirty (30) days of such Notice of Mediation. Neither Party may unreasonably withhold consent to the selection of a mediator, but if the Parties are unable to agree upon a mediator, either Party may request that the American Arbitration Association nominate a mediator. Each Party will bear its own costs of mediation, but the Parties will share the cost of the mediator equally. Each Party will participate in the mediation in good faith and will be represented at the mediation by a business executive with authority to settle the Dispute. All in person meetings under this Section 12.2 — Negotiation; Mediation will take place in Chicago, Illinois, and all communication relating to the Dispute resolution will be maintained in strict confidence by the Parties. Notwithstanding the foregoing, any Dispute arising from or relating to Motorola's intellectual property rights will not be subject to negotiation or mediation in accordance with this Section, but instead will be decided by a court of competent jurisdiction, in accordance with Section 12.3 — Litigation, Venue, Jurisdiction below. 12.3. Litigation, Venue, Jurisdiction. If the Dispute has not been resolved by mediation within sixty (60) days from the Notice of Mediation, either Party may submit the Dispute exclusively to a court in Cook County, Illinois. Each Party expressly consents to the exclusive jurisdiction of such courts for resolution of any Dispute and to enforce the outcome of any mediation. 13. General. 13.1. Compliance with Laws. Each Party will comply with applicable laws in connection with the performance of its obligations under this Agreement, including that Customer will ensure its and its Authorized Users' use of the Products and Services complies with law (including privacy laws), and Customer will obtain any FCC and other licenses or authorizations (including licenses or authorizations required by foreign regulatory bodies) required for its and its Authorized Users' use of the Products and Services. Motorola may, at its discretion, cease providing or otherwise modify Products and Services (or any terms related thereto in an Addendum or Ordering Document), in order to comply with any changes in applicable law. 13.2. Audit; Monitoring. Motorola will have the right to monitor and audit use of the Products, which may also include access by Motorola to Customer Data and Service Use Data. Customer will provide notice of such monitoring to its Authorized Users and obtain any required consents, including individual end users, and will cooperate with Motorola in any monitoring or audit. Customer will maintain during the Term, and for two (2) years thereafter, accurate records relating to any software licenses granted under this Agreement to verify compliance with this Agreement. Motorola or a third party ("Auditor") may inspect Customer's and, as applicable, Authorized Users' premises, books, and records. Motorola will pay expenses and costs of the Auditor, unless Customer is found to be in violation of the terms of the Agreement, in which case Customer will be responsible for such expenses and costs. Contractual Documentation QMOrOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 44 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade 13.3. Assignment and Subcontracting. Neither Party may assign or otherwise transfer this Agreement without the prior written approval of the other Party. Motorola may assign or otherwise transfer this Agreement or any of its rights or obligations under this Agreement without consent (a) for financing purposes, (b) in connection with a merger, acquisition or sale of all or substantially all of its assets, (c) as part of a corporate reorganization, or (d) to a subsidiary corporation. Subject to the foregoing, this Agreement will be binding upon the Parties and their respective successors and assigns. 13.4. Waiver. A delay or omission by either Party to exercise any right under this Agreement will not be construed to be a waiver of such right. A waiver by either Party of any of the obligations to be performed by the other, or any breach thereof, will not be construed to be a waiver of any succeeding breach or of any other obligation. All waivers must be in writing and signed by the Party waiving its rights. 13.5. Severability. If any provision of the Agreement is found by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable, such provision will be deemed to be modified to reflect as nearly as possible the original intentions of the Parties in accordance with applicable law. The remaining provisions of this Agreement will not be affected, and each such provision will be valid and enforceable to the full extent permitted by applicable law. 13.6. Independent Contractors. Each Party will perform its duties under this Agreement as an independent contractor. The Parties and their personnel will not be considered to be employees or agents of the other Party. Nothing in this Agreement will be interpreted as granting either Party the right or authority to make commitments of any kind for the other. This Agreement will not constitute, create, or be interpreted as a joint venture, partnership, or formal business organization of any kind. 13.7. Third -Party Beneficiaries. The Agreement is entered into solely between, and may be enforced only by, the Parties. Each Party intends that the Agreement will not benefit, or create any right or cause of action in or on behalf of, any entity other than the Parties. Notwithstanding the foregoing, a licensor or supplier of third -party software included in the software Products will be a direct and intended third - party beneficiary of this Agreement. 13.8. Interpretation. The section headings in this Agreement are included only for convenience The words "including" and "include" will be deemed to be followed by the phrase "without limitation". This Agreement will be fairly interpreted in accordance with its terms and conditions and not for or against either Party. 13.9. Notices. Notices required under this Agreement to be given by one Party to the other must be in writing and either personally delivered or sent to the address provided by the other Party by certified mail, return receipt requested and postage prepaid (or by a recognized courier service, such as FedEx, UPS, or DHL), and will be effective upon receipt. 13.10. Cumulative Remedies. Except as specifically stated in this Agreement, all remedies provided for in this Agreement will be cumulative and in addition to, and not in lieu of, any other remedies available to either Party at law, in equity, by contract, or otherwise. Except as specifically stated in this Agreement, the election by a Party of any remedy provided for in this Agreement or otherwise available to such Party will not preclude such Party from pursuing any other remedies available to such Party at law, in equity, by contract, or otherwise. 13.11. Survival. The following provisions will survive the expiration or termination of this Agreement for any reason: Section 2.4 — Customer Obligations; Section 3.4 — Effect of Termination or Expiration; Section 4 — Payment and Invoicing; Section 6.5 — Warranty Disclaimer; Section 7.3 — Contractual Documentation QM@rOMOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 45 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade Customer Indemnity; Section 8 — Limitation of Liability; Section 9 — Confidentiality; Section 10 — Proprietary Rights; Data; Feedback; Section 11 — Force Majeure; Delays Caused by Customer; Section 12 — Disputes; and Section 13 — General. 13.12. Entire Agreement. This Agreement, including all Addenda and Ordering Documents, constitutes the entire agreement of the Parties regarding the subject matter hereto, and supersedes all previous agreements, proposals, and understandings, whether written or oral, relating to this subject matter. This Agreement may be executed in multiple counterparts, and will have the same legal force and effect as if the Parties had executed it as a single document. The Parties may sign in writing or by electronic signature. An electronic signature, facsimile copy, or computer image of a signature, will be treated, and will have the same effect as an original signature, and will have the same effect, as an original signed copy of this document. This Agreement may be amended or modified only by a written instrument signed by authorized representatives of both Parties. The preprinted terms and conditions found on any Customer purchase order, acknowledgment, or other form will not be considered an amendment or modification or part of this Agreement, even if a representative of each Party signs such document. The Parties hereby enter into this MCA as of the Effective Date. Motorola: Motorola Solutions, Inc. Customer: [ By: By: Name: Name: Title: Title: Date: Date: Contractual Documentation QMOr®AOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 46 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade Equipment Purchase and Software License Addendum This Equipment Purchase and Software License Addendum (this "EPSLA') is entered into between Motorola Solutions, Inc., with offices at 500 W. Monroe Street, Suite 4400, Chicago, IL 60661 ("Motorola") and the entity set forth in the signature block in the MCA ("Customer"), and will be subject to, and governed by, the terms of the Master Customer Agreement entered into between the Parties (the "MCA'). Capitalized terms used in this EPSLA, but not defined herein, will have the meanings set forth in the MCA. 1. Addendum. This EPSLA governs Customer's purchase of Equipment and license of Licensed Software (and, if set forth in an Ordering Document, related Services) from Motorola, and will form part of the Parties' Agreement. 2. Delivery of Equipment and Licensed Software. 2.1. Delivery and Risk of Loss. Motorola will provide to Customer the Products (and, if applicable, related Services) set forth in an Ordering Document, in accordance with the terms of the Agreement. Motorola will, using commercially reasonable practices, pack the ordered Equipment and ship such Equipment to the Customer address set forth in the applicable Ordering Document or otherwise provided by Customer in writing, using a carrier selected by Motorola. Notwithstanding the foregoing, delivery of Equipment (and any incorporated Licensed Software) will occur, and title and risk of loss for the Equipment will pass to Customer, upon shipment by Motorola in accordance with Ex Works, Motorola's premises (Incoterms 2020). Customer will pay all shipping costs, taxes, and other charges applicable to the shipment and import or export of the Products and Services, as applicable, and Customer will be responsible for reporting the Products for personal property tax purposes. Delivery of Licensed Software for installation on Equipment or Customer -Provided Equipment will occur upon the earlier of (a) electronic delivery of the Licensed Software by Motorola, and (b) the date Motorola otherwise makes the Licensed Software available for download by Customer. If agreed upon in an Ordering Document, Motorola will also provide Services related to such Products. 2.2. Delays. Any shipping dates set forth in an Ordering Document are approximate, and while Motorola will make reasonable efforts to ship Products by any such estimated shipping date, Motorola will not be liable for any delay or related damages to Customer. Time for delivery will not be of the essence, and delays will not constitute grounds for cancellation, penalties, termination, or a refund. 2.3. Beta Services. If Motorola makes any beta version of a software application ("Beta Service") available to Customer, Customer may choose to use such Beta Service at its own discretion, provided, however, that Customer will use the Beta Service solely for purposes of Customer's evaluation of such Beta Service, and for no other purpose. Customer acknowledges and agrees that all Beta Services are offered "as -is" and without any representations or warranties or other commitments or protections from Motorola. Motorola will determine the duration of the evaluation period for any Beta Service, in its sole discretion, and Motorola may discontinue any Beta Service at any time. Customer acknowledges that Beta Services, by their nature, have not been fully tested and may contain defects or deficiencies. Contractual Documentation QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 47 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 3. Licensed Software License and Restrictions. 3.1. Licensed Software License. Subject to Customer's and its Authorized Users' compliance with the Agreement (including payment terms), Motorola hereby grants Customer and its Authorized Users a limited, non -transferable, non-sublicenseable, and non-exclusive license to use the Licensed Software identified in an Ordering Document, in object code form only, and the associated Documentation, solely in connection with the Equipment provided by Motorola or authorized Customer -Provided Equipment (as applicable, the "Designated Products") and solely for Customer's internal business purposes. Unless otherwise stated in an Addendum or the Ordering Document, the foregoing license grant will be limited to the number of licenses set forth in the applicable Ordering Document and will continue for the life of the applicable Designated Product. Except as otherwise permitted in an applicable Addendum or Ordering Document, Customer may install, access, and use Licensed Software only in Customer's owned or controlled facilities, including any authorized mobile sites; provided, however, that Authorized Users using authorized mobile or handheld devices may also log into and access the Licensed Software remotely from any location. 3.2. Subscription License Model. If the Parties mutually agree that any Licensed Software purchased under this EPSLA will be replaced with or upgraded to Subscription Software, then upon such time which the Parties execute the applicable Ordering Document, the licenses granted under this EPSLA will automatically terminate, and such Subscription Software will be governed by the terms of the applicable Addendum under this Agreement. 3.3. Customer Restrictions. Customers and Authorized Users will comply with the applicable Documentation in connection with their use of the Products. Customer will not and will not allow others, including the Authorized Users, to: (a) make the Licensed Software available for use by unauthorized third parties, including via a commercial rental or sharing arrangement; (b) reverse engineer, disassemble, or reprogram the Licensed Software or any portion thereof to a human -readable form; (c) modify, create derivative works of, or merge the Licensed Software with other software or equipment; (d) copy, reproduce, distribute, lend, lease, or transfer the Licensed Software or Documentation for or to any third party without the prior express written permission of Motorola; (e) take any action that would cause the Licensed Software or Documentation to be placed in the public domain; (f) use the Licensed Software to compete with Motorola; or (g) remove, alter, or obscure, any copyright or other notice. 3.4. Copies. Customer may make one (1) copy of the Licensed Software solely for archival, back-up, or disaster recovery purposes during the term of the applicable Licensed Software license. Customer may make as many copies of the Documentation reasonably required for the internal use of the Licensed Software during such Licensed Software's license term. Unless otherwise authorized by Motorola in writing, Customer will not, and will not enable or allow any third party to: (a) install a licensed copy of the Licensed Software on more than one (1) unit of a Designated Product; or (b) copy onto or transfer Licensed Software installed in a unit of a Designated Product onto another device. Customer may temporarily transfer Licensed Software installed on a Designated Product to another device if the Designated Product is inoperable or malfunctioning, if Customer provides written notice to Motorola of the temporary transfer and identifies the device on which the Licensed is transferred. Temporary transfer of the Licensed Software to another device must be discontinued when the original Designated Product is returned to operation and the Licensed Software must be removed from the other device. Customer must provide prompt written notice to Motorola at the time temporary transfer is discontinued. 3.5. Resale of Equipment. Equipment contains embedded Licensed Software. If Customer desires to sell its used Equipment to a third party, Customer must first receive prior written authorization from Contractual Documentation QMOr®ROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 48 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade Motorola and obtain written acceptance of the applicable Licensed Software license terms, including the obligation to pay relevant license fees, from such third party. 4. Term. 4.1. Term. The term of this EPSLA (the "EPSLA Term") will commence upon either (a) the Effective Date of the MCA, if this EPSLA is attached to the MCA as of such Effective Date, or (b) the EPSLA Date set forth on the signature page below, if this EPSLA is executed after the MCA Effective Date, and will continue until the later of (i) three (3) years after the first order for Products is placed via an Ordering Document, or (ii) the expiration of all applicable warranty periods (as set forth in Section 6.1 — Motorola Warranties below) under this EPSLA, unless this EPSLA or the Agreement is earlier terminated in accordance with the terms of the Agreement. 4.2. Termination. Notwithstanding the termination provisions of the MCA, Motorola may terminate this EPSLA (and any Ordering Documents hereunder) immediately upon notice to Customer if Customer breaches Section 3 — Licensed Software License and Restrictions of this EPSLA, or any other provision related to Licensed Software license scope or restrictions set forth in an Ordering Document, EULA, or other applicable Addendum. For clarity, upon termination or expiration of the EPSLA Term, all Motorola obligations under this EPSLA (including with respect to Equipment and Licensed Software delivered hereunder) will terminate. If Customer desires to purchase additional Services in connection with such Equipment or Licensed Software, Customer may enter into a separate Addendum with Motorola, governing such Services. Customer acknowledges that Motorola made a considerable investment of resources in the development, marketing, and distribution of the Licensed Software and Documentation, and that Customer's breach of the Agreement will result in irreparable harm to Motorola for which monetary damages would be inadequate. If Licensee breaches this Agreement, in addition to termination, Motorola will be entitled to all available remedies at law or in equity, including immediate injunctive relief and repossession of all non -embedded Licensed Software and associated Documentation. 4.3. Equipment as a Service. In the event that Customer purchases any Equipment at a price below the MSRP for such Equipment in connection Customer entering into a fixed- or minimum required -term agreement for Subscription Software, and Customer or Motorola terminates the Agreement, this EPSLA, or other applicable Addendum (such as the Addendum governing the purchase of such Subscription Software) prior to the expiration of such fixed- or minimum required -term, then Motorola will have the right to invoice Customer for, and Customer will pay, the amount of the discount to the MSRP for the Equipment or such other amount set forth in the applicable Addendum or Ordering Document. This Section will not limit any other remedies Motorola may have with respect to an early termination. 5. Payment. Customer will pay invoices for the Products and Services provided under this EPSLA in accordance with the invoice payment terms set forth in the MCA. Generally, invoices are issued after shipment of Equipment or upon Motorola's delivery of Licensed Software (in accordance with Section 2.1 — Delivery and Risk of Loss), as applicable, but if a specific invoicing or payment schedule is set forth in the applicable Ordering Document, EULA or other Addendum, such schedule will control with respect to the applicable Products and Services referenced therein. Motorola will have the right to suspend future deliveries of Products and Services if Customer fails to make any payments when due. 6. Representations and Warranties; Liability. Contractual Documentation QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 49 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade 6.1. Motorola Warranties. Subject to the disclaimers and exclusions set forth in the MCA and this EPSLA, (a) for a period of one (1) year commencing upon the delivery of Motorola -manufactured Equipment under Section 2.1 — Delivery and Risk of Loss, Motorola represents and warrants that such Motorola -manufactured Equipment, under normal use, will be free from material defects in materials and workmanship; (b) to the extent permitted by the providers of third -party software or hardware included in the Products and Services, Motorola will pass through to Customer any warranties provided by such third parties, which warranties will apply for the period defined by the applicable third party; and (c) for a period of ninety (90) days commencing upon the delivery of Motorola -owned Licensed Software under Section 2.1 — Delivery and Risk of Loss, Motorola represents and warrants that such Licensed Software, when used in accordance with the Documentation and the Agreement, will be free from reproducible defects that prevent operation of features critical to the primary functionality or successful operation of the Motorola -developed Licensed Software (as determined by Motorola). The warranty set forth in subsection (c) will be referred to as the "Motorola Licensed Software Warranty". As Customer's sole and exclusive remedy for any breach of the Motorola Licensed Software Warranty, Motorola will use commercially reasonable efforts to remedy the material defect in the applicable Licensed Software; provided, however, that if Motorola does not remedy such material defect within a reasonable time, then at Motorola's sole option, Motorola will either replace the defective Licensed Software with functionally -equivalent software, provide substitute software to Customer, or terminate the applicable software license and refund any paid license fees to Customer on a pro-rata basis. For clarity, the Motorola Licensed Software Warranty applies only to the most current version of the Licensed Software issued by Motorola, and issuance of updated versions of any Licensed Software does not result in a renewal or extension of the Motorola Licensed Software Warranty beyond the ninety (90) day warranty period. 6.2. ADDITIONAL EXCLUSIONS. IN ADDITION TO THE EXCLUSIONS FROM DAMAGES SET FORTH IN THE MCA, AND NOTWITHSTANDING ANY PROVISION OF THE AGREEMENT TO THE CONTRARY, MOTOROLA WILL HAVE NO LIABILITY FOR (A) DEFECTS IN OR DAMAGE TO PRODUCTS RESULTING FROM USE OTHER THAN IN THE NORMAL AUTHORIZED MANNER, OR FROM ACCIDENT, LIQUIDS, OR NEGLECT; (B) TESTING, MAINTENANCE, REPAIR, INSTALLATION, OR MODIFICATION BYPARTIES OTHER THAN MOTOROLA; (C) CUSTOMER'S OR ANY AUTHORIZED USER'S FAILURE TO COMPLY WITH INDUSTRY AND OSHA OR OTHER LEGAL STANDARDS; (D) DAMAGE TO RADIO ANTENNAS, UNLESS CAUSED BY DEFECTS IN MATERIAL OR WORKMANSHIP; (E) EQUIPMENT WITH NO SERIAL NUMBER; (F) BATTERIES OR CONSUMABLES; (G) FREIGHT COSTS FOR SHIPMENT TO REPAIR DEPOTS; (H) COSMETIC DAMAGE THAT DOES NOT AFFECT OPERATION; (1) NORMAL WEAR AND TEAR; (J) ISSUES OR OBSOLESCENCE OF LICENSED SOFTWARE DUE TO CHANGES IN CUSTOMER OR AUTHORIZED USER REQUIREMENTS, EQUIPMENT, OR SYSTEMS; (K) TRACKING AND LOCATION -BASED SERVICES; OR (L) BETA SERVICES. 6.3. Voluntary Remedies. Motorola is not obligated to remedy, repair, replace, or refund the purchase price for the disclaimed or excluded issues in the MCA or Section 6.2 — Additional Exclusions above, but if Motorola agrees to provide Services to help resolve such issues, Customer will reimburse Motorola for its reasonable time and expenses, including by paying Motorola any Fees set forth in an Ordering Document for such Services, if applicable. 7. Copyright Notices. The existence of a copyright notice on any Licensed Software will not be construed as an admission or presumption of publication of the Licensed Software or public disclosure of any trade secrets associated with the Licensed Software. Contractual Documentation QMOrOROL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 50 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 8. Survival. The following provisions will survive the expiration or termination of this EPSLA for any reason: Section 3 — Licensed Software License and Restrictions; Section 4 —Term; Section 5 — Payment; Section 6.2 — Additional Exclusions; Section 8 — Survival. Contractual Documentation QMOrOAOLA SOLUTION$ Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 51 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 Software Products Addendum This Software Products Addendum (this "SPA') is entered into between Motorola Solutions, Inc., with offices at 500 W. Monroe Street, Suite 4400, Chicago, IL 60661 ("Motorola") and the entity set forth in the signature in the MCA ("Customer"), and will be subject to, and governed by, the terms of the Master Customer Agreement entered into between the Parties (the "MCA'), and the applicable Addenda. Capitalized terms used in this SPA, but not defined herein, will have the meanings set forth in the MCA or the applicable Addenda. 1. Addendum. This SPA governs Customer's purchase of certain Motorola software Products, including Software Systems, and will form part of the Parties' Agreement. A "Software System" is a solution that includes at least one command center software Product and requires Integration Services to deploy such software Product at a Customer Site or onto any Customer -Provided Equipment or Equipment provided to Customer. In addition to the MCA, other Addenda may be applicable to the Software System or other software Products, including the Subscription Software Addendum ("SSA'), with respect to Subscription Software, and the Equipment Purchase and Software License Addendum ("EPSLA'), with respect to Licensed Software and Equipment, as further described below. This SPA will control with respect to conflicting or ambiguous terms in the MCA or any other applicable Addendum, but only as applicable to the Software System or other software Products purchased under this SPA and not with respect to other Products and Services. 2. Software Systems; Applicable Terms and Conditions. 2.1. On -Premise Software System. If Customer purchases an "on -premises Software System," where Equipment and Licensed Software are installed at Customer Sites or on Customer -Provided Equipment, then, unless the Ordering Document(s) specify that any software is being purchased on a subscription basis (i.e., as Subscription Software), such Equipment and Licensed Software installed at Customer Sites or on Customer -Provided Equipment are subject to the EPSLA. On -premises Software Systems described in this Section qualify for the System Warranty as described in Section 5 — On - Premises Software System Warranty (the "System Warranty'). In connection with the on -premises Software System, Customer may also purchase additional Subscription Software that integrates with its on -premises Software System (e.g., CommandCentral Aware) (each, an "Add -On Subscription"). Any Add -On Subscription will be subject to the terms and conditions of the SSA and excluded from the System Warranty. 2.2. On -Premise Software System as a Service. If Customer purchases an "on -premises Software System as a service," where Equipment and software Products are installed at Customer Sites or on Customer -Provided Equipment, and such software is generally licensed on a subscription basis (i.e., as Subscription Software), then such Subscription Software will be subject to the SSA and not the EPSLA. Any (a) Equipment purchased, (b) firmware preinstalled on such Equipment, and (c) Microsoft operating system Licensed Software are subject to the EPSLA. On -premises Software Systems as a service described in this Section are provided as a service and, accordingly, do not qualify for the System Warranty. System completion, however, is determined in accordance with the provisions of Section 3 — Software System Completion below. Contractual Documentation QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 52 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade 2.3. Cloud Hosted Software System. If Customer purchases a "cloud hosted Software System," where the applicable software is hosted in a data center and provided to Customer as a service (i.e., as hosted Subscription Software), including CommandCentral Products, then such Subscription Software is subject to the SSA. Any Equipment purchased in connection with a cloud Software System is subject to the EPSLA. Cloud hosted Software Systems described in this Section do not qualify for the System Warranty. System completion, however, is determined in accordance with the provisions of Section 3 — Software System Completion below. 2.4. Services. Any Integration Services or Maintenance and Support Services purchased in connection with, or included as a part of, a Software System are subject to the MCA, and as described in the applicable Ordering Document. 3. Software System Completion. Any Software System described in an Ordering Document hereunder (including the Products, Integration Services, and all other components thereof) will be deemed completed upon Customer's (or the applicable Authorized User's) Beneficial Use of each Product that is included in the Software System (unless alternative acceptance procedures are set forth in the applicable Ordering Document) (the "System Completion Date"). Customer will not unreasonably delay Beneficial Use of any Product within a Software System, and in any event, the Parties agree that Beneficial Use of a Product will be deemed to have occurred thirty (30) days after functional demonstration. For clarity, if a Software System is comprised of more than one Product, Motorola may notify Customer that all Integration Services for a particular Product within the Software System have been completed, and Customer may have Beneficial Use of such Product prior to having Beneficial Use of other Products in the Software System, or of the Software System as a whole. In such case, the Integration Services applicable to such Product will be deemed complete upon Customer's Beneficial Use of the Product ("Product Completion Date"), which may occur before the System Completion Date. As used in this Section, "Beneficial Use" means use by Customer or at least one (1) Authorized User of the material features and functionalities of a Product within a Software System, in material conformance with Product descriptions in the applicable Ordering Document. This Section applies to Products purchased as part of a Software System notwithstanding the delivery provisions of the Addendum applicable to such Products, such as the SSA or EPSLA, and this Section will control over such other delivery provisions to the extent of a conflict. 4. Payment. Customer will pay invoices for the Products and Services covered by this SPA in accordance with the invoice payment terms set forth in the MCA. Fees for Software Systems will be invoiced as of the System Completion Date, unless another payment process or schedule or milestones are set forth in an Ordering Document or applicable Addendum. In addition to Equipment, Licensed Software, Subscription Software and Integration Services (as applicable) sold as part of a Software System, the Ordering Documents for a Software System may also include post -deployment Integration Services or other Services which are to be provided following the date of functional demonstration ("Post -Deployment Services"). Post -Deployment Services will be invoiced upon their completion and paid by Customer in accordance with the terms of the MCA. 5. On -Premises Software System Warranty. Subject to the disclaimers in the MCA and any other applicable Addenda, Motorola represents and warrants that, on the System Completion Date for an on -premises Software System described in Section 2.1 — On -Premises Software System, or on the applicable Product Completion Date for a specific Product within such on -premises Software System, if earlier, (a) such Software System or Product will perform in accordance with the descriptions in the applicable Ordering Documents in all material respects, and (b) if Customer has purchased any Equipment or Motorola Licensed Software (but, for clarity, excluding Subscription Software) as part of such on -premises Software System, the warranty period applicable to such Equipment and Motorola Licensed Software will continue for a period of one (1) year commencing upon the System Completion Contractual Documentation QM'DrOAOL/A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 53 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade Date for the Software System that includes such Products, or on the applicable Product Completion Date, if earlier, instead of commencing upon delivery of the Products in accordance with the terms and conditions set forth in Section 6 — Representations and Warranties; Liabilities of the EPSLA. The warranties set forth in the applicable Addenda are not otherwise modified by this SPA. 6. Prohibited Use. Customer will not integrate or use, or permit a third party or an Authorized User to integrate or use, any Non -Motorola Content with or in connection with a Software System or other software Product provided by Motorola under this SPA, without the express written permission of Motorola. 7. API Support. Motorola will use commercially reasonable efforts to maintain its Application Programming Interface ("API") offered sold in connection with any Software System. APIs will evolve and mature over time, requiring changes and updates. Motorola will use reasonable efforts to continue supporting any version of an API for 6 months after such version is introduced, but if Motorola determines, in its sole discretion, to discontinue support of an API for any reason, Motorola will provide reasonable advance notification to Customer. If an API presents a security risk, Motorola may discontinue an AP I without prior notice. 8. Support of Downloaded Clients. If Customer purchases any software Product that requires a client installed locally on any Customer -Provided Equipment or Equipment in possession of Customer, Customer will be responsible for downloading and installing the current version of such client, as it may be updated from time to time. Motorola will use reasonable efforts to continue supporting any version of a client for forty-five (45) days following its release, but Motorola may update the current version of its client at any time, including for bug fixes, product improvements, and feature updates, and Motorola makes no representations or warranties that any software Product will support prior versions of a client. 9. Applicable End User Terms. Additional license terms apply to third -party software included in certain software Products which are available online at www.motorolasolutions.com/legal-flow-downs. Customerwill comply, and ensure its Authorized Users comply, with all such additional license terms. 10. Additional Terms for On -Premise Software System as a Service. The terms set forth in this Section 10 — Additional Terms for On -Premise Software System as a Service apply in the event Customer purchases an on -premises Software System as a service under this SPA. 10.1. Transition to Subscription License Model. If the Parties mutually agree that any on -premises Subscription Software purchased under this SPA as part of an on -premises Software System as a service will be replaced with or upgraded to Subscription Software hosted in a data center, then upon such time which the Parties execute the applicable Ordering Document, (a) the licenses granted to such on -premises Subscription Software under the applicable Ordering Document will automatically terminate, (b) Customer and its Authorized Users will cease use of the applicable on -premises copies of Subscription Software, and (c) the replacement hosted Subscription Software provided hereunder will be governed by the terms of the SSA and this SPA. 10.2. Transition Fee. Motorola will not charge additional Fees for Services related to the transition to hosted Subscription Software, as described in Section 10.1 — Transition to Subscription License Model. Notwithstanding the foregoing, subscription Fees for the applicable hosted Subscription Software are subject to the SSA and the applicable Ordering Document, and may be greater than Fees paid by Customer for on -premises Subscription Software. 10.3. Software Decommissioning. Upon (a) transition of the on -premises Software System as a service to Subscription Software hosted in a data center or (b) any termination of the Subscription Contractual Documentation QMprOAOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 54 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade Software license for the on -premises Software System as a service, Motorola will have the right to enter Customer Sites and decommission the applicable on -premises Subscription Software that is installed at Customer's Site or on Customer -Provided Equipment. For clarity, Customer will retain the right to use Licensed Software that is firmware incorporated into Equipment purchased by Customer from Motorola and any Microsoft operating system Licensed Software. 11. Additional Terms for CAD and Records Products. The terms set forth in this Section 11 — Additional Terms for CAD and Records Products apply in the event Customer purchases any Computer Aided Dispatch ("CAD") or Records Products under this SPA. 11.1. Support Required. Customer acknowledges and agrees that the licenses granted by Motorola under the Agreement to CAD and Records Products for on -premises Software Systems are conditioned upon Customer purchasing Maintenance and Support Services for such Products during the term of the applicable license. If at any time during the term of any such license, Customer fails to purchase associated Maintenance and Support Services (or pay the fees for such Services), Motorola will have the right to terminate or suspend the software licenses for CAD and Record Products, and this SPA or the applicable Ordering Document. 11.2. CJIS Security Policy. Motorola agrees to support Customer's obligation to comply with the Federal Bureau of Investigation Criminal Justice Information Services ("CJIS") Security Policy and will comply with the terms of the CJIS Security Addendum for the term of the Addendum or Ordering Document for the applicable Product. Customer hereby consents to Motorola screened personnel serving as the "escort" within the meaning of CJIS Security Policy for unscreened Motorola personnel that require access to unencrypted Criminal Justice Information for purposes of Product support and development. 12. Additional Cloud Terms. The terms set forth in this Section 12 — Additional Cloud Terms apply in the event Customer purchases any cloud -hosted software Products. 12.1. Data Storage. Motorola will determine, in its sole discretion, the location of the stored content for cloud hosted software Products. All data, replications, and backups will be stored at a location in the United States for Customers in the United States. 12.2. Data Retrieval. Cloud hosted software Products will leverage different types of storage to optimize software, as determined in Motorola's sole discretion. For multimedia data, such as videos, pictures, audio files, Motorola will, in its sole discretion, determine the type of storage medium used to store the content. The type of storage and medium selected by Motorola will determine the data retrieval speed. Access to content in archival storage may take up to twenty-four (24) hours to be viewable. 12.3. Availability. Motorola will make reasonable efforts to provide monthly availability of 99.9% for cloud hosted software Products with the exception of maintenance windows. There are many factors beyond Motorola's control that may impact Motorola's ability to achieve this goal. 12.4. Maintenance. Scheduled maintenance of cloud -hosted software Products will be performed periodically. Motorola will make commercially reasonable efforts to notify customers one (1) week in advance of any such maintenance. Unscheduled and emergency maintenance may be required from time to time. Motorola will make commercially reasonable efforts to notify customers of any unscheduled or emergency maintenance twenty-four (24) hours in advance. Contractual Documentation QMI(MMOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 55 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 13. Survival. The following provisions will survive the expiration or termination of this SPA for any reason: Section 1 — Addendum; Section 2 — Software Systems; Applicable Terms and Conditions; Section 6 — Prohibited Use; Section 9 — Applicable End User Terms; Section 13 — Survival. Contractual Documentation QMOrOAOLA SOLUTION$ Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 56 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade Subscription Software Addendum This Subscription Software Addendum (this "SSA') is entered into between Motorola Solutions, Inc., with offices at 500 W. Monroe Street, Suite 4400, Chicago, IL 60661 ("Motorola") and the entity set forth in the signature block in the MCA ("Customer"), and will be subject to, and governed by, the terms of the Master Customer Agreement entered into between the Parties (the "MCA'). Capitalized terms used in this SSA, but not defined herein, will have the meanings set forth in the MCA. 1. Addendum. This SSA governs Customer's purchase of Subscription Software (and, if set forth in an Ordering Document, related Services) from Motorola, and will form part of the Parties' Agreement. Additional Subscription Software -specific Addenda or other terms and conditions may apply to certain Subscription Software, where such terms are provided or presented to Customer. 2. Delivery of Subscription Software. 2.1. Delivery. During the applicable Subscription Term (as defined below), Motorola will provide to Customer the Subscription Software set forth in an Ordering Document, in accordance with the terms of the Agreement. Motorola will provide Customer advance notice (which may be provided electronically) of any planned downtime. Delivery will occur upon Customer's receipt of credentials required for access to the Subscription Software or upon Motorola otherwise providing access to the Subscription Software. If agreed upon in an Ordering Document, Motorola will also provide Services related to such Subscription Software. 2.2. Modifications. In addition to other rights to modify the Products and Services set forth in the MCA, Motorola may modify the Subscription Software, any associated recurring Services and any related systems so long as their functionality (as described in the applicable Ordering Document) is not materially degraded. Documentation for the Subscription Software may be updated to reflect such modifications. For clarity, new features or enhancements that are added to any Subscription Software may be subject to additional Fees. 2.3. User Credentials. If applicable, Motorola will provide Customer with administrative user credentials for the Subscription Software, and Customer will ensure such administrative user credentials are accessed and used only by Customer's employees with training on their proper use. Customer will protect, and will cause its Authorized Users to protect, the confidentiality and security of all user credentials, including any administrative user credentials, and maintain user credential validity, including by updating passwords. Customer will be liable for any use of the Subscription Software through such user credential (including through any administrative user credentials), including any changes made to the Subscription Software or issues or user impact arising therefrom. To the extent Motorola provides Services to Customer in order to help resolve issues resulting from changes made to the Subscription Software through user credentials, including through any administrative user credentials, or issues otherwise created by Authorized Users, such Services will be billed to Customer on a time and materials basis, and Customer will pay all invoices in accordance with the payment terms of the MCA. 2.4. Beta Services. If Motorola makes any beta version of a software application ("Beta Service") available to Customer, Customer may choose to use such Beta Service at its own discretion, provided, however, that Customer will use the Beta Service solely for purposes of Customer's evaluation of such Beta Service, and for no other purpose. Customer acknowledges and agrees that all Beta Services are offered "as -is" and without any representations or warranties or other commitments or protections from Motorola. Motorola will determine the duration of the evaluation period for any Beta Service, in its sole Contractual Documentation QMOrOROL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 57 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade discretion, and Motorola may discontinue any Beta Service at any time. Customer acknowledges that Beta Services, by their nature, have not been fully tested and may contain defects or deficiencies. 3. Subscription Software License and Restrictions. 3.1. Subscription Software License. Subject to Customer's and its Authorized Users' compliance with the Agreement, including payment terms, Motorola hereby grants Customer and its Authorized Users a limited, non -transferable, non-sublicenseable, and non-exclusive license to use the Subscription Software identified in an Ordering Document, and the associated Documentation, solely for Customer's internal business purposes. The foregoing license grant will be limited to use in the territory and to the number of licenses set forth in an Ordering Document (if applicable), and will continue for the applicable Subscription Term. Customer may access, and use the Subscription Software only in Customer's owned or controlled facilities, including any authorized mobile sites; provided, however, that Authorized Users using authorized mobile or handheld devices may also log into and access the Subscription Software remotely from any location. No custom development work will be performed under this Addendum. 3.2. Customer Restrictions. Customers and Authorized Users will comply with the applicable Documentation and the copyright laws of the United States and all other relevant jurisdictions (including the copyright laws where Customer uses the Subscription Software) in connection with their use of the Subscription Software. Customer will not, and will not allow others including the Authorized Users, to make the Subscription Software available for use by unauthorized third parties, including via a commercial rental or sharing arrangement; reverse engineer, disassemble, or reprogram software used to provide the Subscription Software or any portion thereof to a human -readable form; modify, create derivative works of, or merge the Subscription Software or software used to provide the Subscription Software with other software; copy, reproduce, distribute, lend, or lease the Subscription Software or Documentation for or to any third party; take any action that would cause the Subscription Software, software used to provide the Subscription Software, or Documentation to be placed in the public domain; use the Subscription Software to compete with Motorola; remove, alter, or obscure, any copyright or other notice; share user credentials (including among Authorized Users); use the Subscription Software to store or transmit malicious code; or attempt to gain unauthorized access to the Subscription Software or its related systems or networks. 4. Term. 4.1. Subscription Terms. The duration of Customer's subscription to the first Subscription Software and any associated recurring Services ordered under this SSA (or the first Subscription Software or recurring Service, if multiple are ordered at once) will commence upon delivery of such Subscription Software (and recurring Services, if applicable) and will continue for a twelve (12) month period or such longer period identified in an Ordering Document (the "Initial Subscription Period"). Following the Initial Subscription Period, Customer's subscription to the Subscription Software and any recurring Services will automatically renew for additional twelve (12) month periods (each, a "Renewal Subscription Year"), unless either Party notifies the other Party of its intent not to renew at least thirty (30) days before the conclusion of the then -current Subscription Term. (The Initial Subscription Period and each Renewal Subscription Year will each be referred to herein as a "Subscription Term".) Motorola may increase Fees prior to any Renewal Subscription Year. In such case, Motorola will notify Customer of such proposed increase no later than thirty (30) days prior to commencement of such Renewal Subscription Year. Unless otherwise specified in the applicable Ordering Document, if Customer orders any additional Subscription Software or recurring Services under this SSA during an in -process Subscription Term, the subscription for each new Subscription Software or recurring Service will (a) commence upon delivery of such Subscription Software or recurring Service, and continue until Contractual Documentation QMLYTOROL/A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 58 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade the conclusion of Customer's then -current Subscription Term (a "Partial Subscription Year"), and (b) automatically renew for Renewal Subscription Years thereafter, unless either Party notifies the other Party of its intent not to renew at least thirty (30) days before the conclusion of the then -current Subscription Term. Thus, unless otherwise specified in the applicable Ordering Document, the Subscription Terms for all Subscription Software and recurring Services hereunder will be synchronized. 4.2. Term. The term of this SSA (the "SSA Term") will commence upon either (a) the Effective Date of the MCA, if this SSA is attached to the MCA as of such Effective Date, or (b) the SSA Date set forth on the signature page below, if this SSA is executed after the MCA Effective Date, and will continue until the expiration or termination of all Subscription Terms under this SSA, unless this SSA or the Agreement is earlier terminated in accordance with the terms of the Agreement. 4.3. Termination. Notwithstanding the termination provisions of the MCA, Motorola may terminate this SSA (or any Addendum or Ordering Documents hereunder), or suspend delivery of Subscription Software or Services, immediately upon notice to Customer if (a) Customer breaches Section 3 — Subscription Software License and Restrictions of this SSA, or any other provision related to Subscription Software license scope or restrictions set forth in an Addendum or Ordering Document, or (b) it determines that Customer's use of the Subscription Software poses, or may pose, a security or other risk or adverse impact to any Subscription Software, Motorola, Motorola's systems, or any third party (including other Motorola customers). Customer acknowledges that Motorola made a considerable investment of resources in the development, marketing, and distribution of the Subscription Software and Documentation, and that Customer's breach of the Agreement will result in irreparable harm to Motorola for which monetary damages would be inadequate. If Customer breaches this Agreement, in addition to termination, Motorola will be entitled to all available remedies at law or in equity (including immediate injunctive relief). 4.4. Wind Down of Subscription Software. In addition to the termination rights in the MCA, Motorola may terminate any Ordering Document and Subscription Term, in whole or in part, in the event Motorola plans to cease offering the applicable Subscription Software or Service to customers. 5. Payment. 5.1. Payment. Unless otherwise provided in an Ordering Document (and notwithstanding the provisions of the MCA), Customer will prepay an annual subscription Fee set forth in an Ordering Document for each Subscription Software and associated recurring Service, before the commencement of each Subscription Term. For any Partial Subscription Year, the applicable annual subscription Fee will be prorated based on the number of months in the Partial Subscription Year. The annual subscription Fee for Subscription Software and associated recurring Services may include certain one- time Fees, such as start-up fees, license fees, or other fees set forth in an Ordering Document. Motorola will have the right to suspend the Subscription Software and any recurring Services if Customer fails to make any payments when due. 5.2. License True -Up. Motorola will have the right to conduct an audit of total user licenses credentialed by Customer for any Subscription Software during a Subscription Term, and Customer will cooperate with such audit. If Motorola determines that Customer's usage of the Subscription Software during the applicable Subscription Term exceeded the total number of licenses purchased by Customer, Motorola may invoice Customer for the additional licenses used by Customer, pro -rated for each additional license from the date such license was activated, and Customer will pay such invoice in accordance with the payment terms in the MCA. Contractual Documentation QMI(M OL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 59 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 6. Liability. 6.1. ADDITIONAL EXCLUSIONS. IN ADDITION TO THE EXCLUSIONS FROM DAMAGES SET FORTH IN THE MCA, AND NOTWITHSTANDING ANY PROVISION OF THE AGREEMENT TO THE CONTRARY, MOTOROLA WILL HAVE NO LIABILITY FOR (A) INTERRUPTION OR FAILURE OF CONNECTIVITY, VULNERABILITIES, OR SECURITY EVENTS; (B) DISRUPTION OF OR DAMAGE TO CUSTOMER'S OR THIRD PARTIES' SYSTEMS, EQUIPMENT, OR DATA, INCLUDING DENIAL OF ACCESS TO USERS, OR SHUTDOWN OF SYSTEMS CAUSED BY INTRUSION DETECTION SOFTWARE OR HARDWARE; (C) AVAILABILITY OR ACCURACY OF ANY DATA AVAILABLE THROUGH THE SUBSCRIPTION SOFTWARE OR SERVICES, OR INTERPRETATION, USE, OR MISUSE THEREOF; (D) TRACKING AND LOCATION -BASED SERVICES; OR (E) BETA SERVICES. 6.2. Voluntary Remedies. Motorola is not obligated to remedy, repair, replace, or refund the purchase price for the disclaimed or excluded issues in the MCA or Section 6.1 — Additional Exclusions above, but if Motorola agrees to provide Services to help resolve such issues, Customer will reimburse Motorola for its reasonable time and expenses, including by paying Motorola any Fees set forth in an Ordering Document for such Services, if applicable. 7. Motorola as a Controller or Joint Controller. In all instances where Motorola acts as a controller of data, it will comply with the applicable provisions of the Motorola Privacy Statement at https://www.motorolasolutions.com/en us/about/privac-p�oliicy.html privacystatement, as may be updated from time to time. Motorola holds all Customer Contact Data as a controller and shall Process such Customer Contact Data in accordance with the Motorola Privacy Statement. In instances where Motorola is acting as a joint controller with Customer, the Parties will enter into a separate Addendum to the Agreement to allocate the respective roles as joint controllers. 8. Survival. The following provisions will survive the expiration or termination of this SSA for any reason: Section 4 — Term; Section 5 — Payment; Section 6.1 — Additional Exclusions; Section 8 — Survival. Contractual Documentation QMOr®AOLA SOLUTION$ Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 60 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 Exhibit to Subscription Cervices Agreement CommandCentral investigate, powered by LexisNexis Motorola Solutions, Inc. ("Motorola Solutions") is the provider of the service known as CommandCentral Investigate, powered by LexisNexis ("Motorola Solutions Services"). Customer agrees to the Motorola Solutions Services pursuant to the following terms and conditions which are incorporated into the Subscription Services Agreement Signed by Customer. RESTRICTED LICENSE. Motorola Solutions hereby grants to Customer a restricted license to use the Motorola Solutions Services, subject to the restrictions and limitations setforth below: (i) Generally. Motorola Solutions hereby grants to Customer a restricted license to use the Motorola Solutions Services solely for Customer's own internal business purposes. Customer represents and warrants that all of Customer's use of the Motorola Solutions Services shall be for only legitimate business purposes, including those specified by Customer in connection with a specific information request, relating to its business and as otherwise governed by the Master Terms. Customer shall not use the Motorola Solutions Services for marketing purposes or resell or broker the Motorola Solutions Services to any third - party, and shall not use the Motorola Solutions Services for personal (non -business) purposes. Customer shall not use the Motorola Solutions Services to provide data processing services to third -parties or evaluate data for third -parties or, without Motorola Solutions' consent, to compare the Motorola Solutions Services against a third party's data processing services. Customer agrees that, if Motorola Solutions determines or reasonably suspects that continued provision of Motorola Solutions Services to Customer entails a potential security risk, or that Customer is in violation of any provision of these Master Terms or law, Motorola Solutions may take immediate action, including, without limitation, terminating the delivery of, and the license to use, the Motorola Solutions Services. Customer shall not access the Motorola Solutions Services from Internet Protocol addresses located outside of the United States and its territories without Motorola Solutions' prior written approval. Customer may not use the Motorola Solutions Services to create a competing product. Customer shall comply with all laws, regulations and rules which govern the use of the Motorola Solutions Services and information provided therein. Motorola Solutions may at any time mask or cease to provide Customer access to any Motorola Solutions Services or portions thereof which Motorola Solutions may deem, in Motorola Solutions' sole discretion, to be sensitive or restricted information. GLBA Data. Some of the information contained in the Motorola Solutions Services is "nonpublic personal information," as defined in the Gramm -Leach -Bliley Act, (15 U.S.C. § 6801, et seq.) and related state laws (collectively, the "GLBA"), and is regulated by the GLBA ("GLBA Data"). Customer shall not obtain and/or use GLBA Data through the Motorola Services in any manner that would violate the GLBA, or any similar state or locallaws, regulations and rules. Customer acknowledges and agrees that it may be required to certify its permissible use of GLBA Data falling within an exception set forth in the GLBA at the time it requests information in connection with certain Motorola Solutions Services and will recertify upon request by Motorola Solutions. Customer certifies with respect to GLBA Data received through the Motorola Solutions Services that it complies with the Interagency Standards for Safeguarding Customer Information issued pursuant to the GLBA. DPPA Data. Some of the information contained in the Motorola Solutions Services is "personal information," as defined in the Drivers Privacy Protection Act, (18 U.S.C. § 2721 et seq.) and related state laws (collectively, the "DPPA"), and is regulated by the DPPA ('DPPA Data"). Customer shall not obtain and/or use DPPA Data through the Motorola Solutions Services in any manner that would violate the DPPA. Customer acknowledges and agrees that it may be required to certify its permissible use of DPPA Data at the time it requests information in connection with certain Motorola Solutions Services and will recertify upon request by Motorola Solutions. Contractual Documentation QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 61 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 (iv) Social Security and Driver's License Numbers. Motorola may in its sole discretion permit Customer to access full social security numbers (nine (9) digits) and driver's license numbers (collectively, "QA Data"). If Customer is authorized by Motorola Solutions to receive QA Data, and Customer obtains QA Data through the Motorola Solutions Services, Customer certifies it will not use the QA Data for any purpose other than as expressly authorized by Motorola Solutions policies, the terms and conditions herein, and applicable laws and regulations. In addition to the restrictions on distribution otherwise set forth in Paragraph 3 below, Customer agrees that it will not permit QA Data obtained through the Motorola Solutions Services to be used by an employee or contractor that is not an Authorized User with an Authorized Use. Customer agrees it will certify, in writing, its uses for QA Data and recertify upon request by Motorola Solutions. Customer may not, to the extent permitted by the terms of these Master Terms, transfer QA Data via email or ftp without Motorola Solutions' prior written consent. However, Customer shall be permitted to transfer such information so long as: 1) a secured method (for example, sftp) is used, 2) transfer is not to any third -party, and 3) such transfer is limited to suchuse as permitted under these Master Terms. Motorola Solutions may at any time and for any or no reason cease to provide or limit the provision of QA Data to Customer. (v) Copyrighted and Trademarked Materials. Customer shall not remove or obscure any trademarks, copyright notices or other notices contained on materials accessed through the Motorola Solutions Services. (vi) Additional Terms. To the extent that the Motorola Solutions Services accessed by Customer include information or data described in the Risk Supplemental Terms contained at: www.lexisnexis.com/terms/risksupp, Customer agrees to comply with the Risk Supplemental Terms set forth therein. Additionally, certain other information contained within the Motorola Solutions Services is subject to additional obligations and restrictions. These services include, without limitation, news, business information, and federal legislative and regulatory materials. To the extent that Customer receives such news, business information, and federal legislative and regulatory materials through the Motorola Solutions Services, Customer agrees to comply with the Terms and Conditions contained at: http://www.lexisnexis.com/terms/general.aspx (the "L&P Terms"). The Risk Supplemental Terms and the L&P Terms are hereby incorporated into these Master Terms by reference. In the event of a direct conflict between these Master Terms, the Risk Supplemental Terms, and the L&P Terms, the order of precedence shall be as follows: these Master Terms, the Risk Supplemental Terms and then the L&P Terms. (vii) MVR Data. If Customer is permitted to access Motor Vehicle Records ("MVR Data") from Motorola Solutions, without in any way limiting Customer's obligations to comply with all state and federal laws governing use of MVR Data, the following specific restrictions apply and are subject to change: (a) Customer shall not use any MVR Data provided by Motorola Solutions, or portions of information contained therein, to create or update a file that Customer uses to develop its own source of driving history information. (b) As requested by Motorola Solutions, Customer shall complete any state forms that Motorola Solutionsis legally or contractually bound to obtain from Customer before providing Customer with MVR Data. (c) Motorola Solutions (and certain Third -Party vendors) may conduct reasonable and periodic audits of Customer's use of MVR Data. In response to any such audit, Customer must be able to substantiate the reason for each MVR Data order. (viii) HIPAA. Customer represents and warrants that Customer will not provide Motorola Solutions with any Protected Health Information (as that term is defined in 45 C.F.R. Sec. 160.103) or with Electronic Health Recordsor Patient Health Records (as those terms are defined in 42 U.S.C. Sec. 17921(5), and 42 U.S.C. Sec. 17921(11), respectively) or with information from such records without the execution of a separate agreement between the parties. Contractual Documentation QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 62 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 (ix) Economic Sanctions Laws. Customer acknowledges that Motorola Solutions is subject to economic sanctions laws, including but not limited to those enforced by the U.S. Department of the Treasury's Office of Foreign Assets Control ("OFAC"), the European Union, and the United Kingdom. Accordingly, Customer shall comply with all economic sanctions laws of the United States, the European Union, and the United Kingdom. Customer shall not provide access to Motorola Solutions Services to any individuals identified on OFAC's list of Specially Designated Nationals ("SDN List"), the UK's HM Treasury's Consolidated List of Sanctions Targets, or the EU's Consolidated List of Persons, Groups, and Entities Subject to EU Financial Sanctions. Customer shall not take any action which would place Motorola Solutions in a position of non-compliance with any such economic sanctions laws. (x) Retention of Records. For uses of GLB Data, DPPA Data and MVR Data, as described in Sections 2(ii), 2(iii) and 2(vii), Customer shall maintain for a period of five (5) years a complete and accurate record (including consumer identity, purpose and, if applicable, consumer authorization) pertaining to every access to such data. (xi) Software. To the extent that Customer is using software provided by Motorola Solutions ("Software"), whether hosted by Motorola Solutions or installed on Customer's equipment, such Software shall be deemed provided under a limited, revocable license, for the sole purpose of using the Motorola Solutions Services. In addition, the following terms apply: Customer shall not (a) use the Software to store or transmit infringing, libelous, or otherwise unlawful or tortuous material, or to store or transmit material in violation of third -party privacy rights, (b) use the Software to store or transmit spyware, adware, other malicious programs or code, programs that infringe the rights of others, or programs that place undue burdens on the operation of the Software, or (c) interfere with or disrupt the integrity or performance of the Software or data contained therein. The use of the Software will be subject to any other restrictions (such as number of users, features, or duration of use) agreed to by the parties or as set forth in a Schedule A. (xii) Non-FCRA Use Restrictions. The LN Services described in a Schedule A (as defined in these MasterTerms) as Non-FCRA are not provided by "consumer reporting agencies," as that term is defined in the Fair Credit Reporting Act (15 U.S.C. § 1681, et seq.) ("FCRA") and do not constitute "consumer reports," as that term is defined in the FCRA (the "Non-FCRA LN Services"). Accordingly, the Non- FCRA LN Services may not be used in whole or in part as a factor in determining eligibility for credit, insurance, employment or another purpose in connection with which a consumer report may be used under the FCRA. Further, (A) Customer certifies that it willnot use any of the information it receives through the Non- FCRA LN Services to determine, in whole or in part an individual's eligibility for any of the following products, services or transactions: (1) credit or insurance to be used primarily for personal, family or household purposes; (2) employment purposes; (3) a license or other benefit granted by a government agency; or (4) any other product, service or transaction in connection with which a consumer report may be used under the FCRA or any similar state statute, including without limitation apartment rental, check - cashing, or the opening of a deposit or transaction account; (B) by way of clarification, without limiting the foregoing, Customer may use, except as otherwise prohibited or limited by the Master Terms, information received through the Non-FCRA LN Services for the following purposes: (1) to verify or authenticate an individual's identity; (2) to prevent or detect fraud or other unlawful activity; (3) to locate an individual; (4) to review the status of a legal proceeding; (5) to determine whether to buy or sell consumer debt or a portfolio of consumer debt in a commercial secondary market transaction, provided that such determination does not constitute in whole or in part, a determination of an individual consumer's eligibility for credit or insurance to be used primarily for personal, family or household purposes; (C) specifically, if Customer is using the Non-FCRA LN Services in connection with collection of a consumer debt on its own behalf, or on behalf of a third party, Customer shall not use the Non-FCRA LN Services: (1) to revoke consumer credit; (2) to accelerate, set orchange repayment terms; or (3) for the purpose of determining a consumer's eligibility for any repayment plan; provided, however, that Customer may, consistent with the certification and limitations set forth in this Section, use the Non-FCRA LN Services for identifying, locating, or contacting a consumer in connection with the collection of a consumer's debt or for prioritizing collection activities; and (D) Customer shall not use any of the information it receives through the Non- FCRA LN Services to take any "adverse action," as that term is defined in the FCRA. Contractual Documentation QMOrOROL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 63 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 (xiii) FCRA Services. If a Customer desires to use a product described in a Schedule A (Customer price schedule) as an FCRA product, Customer will execute an FCRA Addendum to the Master Terms. The FCRA product will be delivered by an affiliate of LNRSFL, LexisNexis Risk Solutions Inc., in accordance with the terms and conditions of the Master Terms. 2. TERMS APPLICABLEPUBLIC DATABASE I. Public Safetv Data xchape Qatabase 1. Motorola Solutions maintains the LexisNexis Public Safety Data Exchange Database ("PSDEX"), which contains information related to public safety and state and local law enforcement investigations. PSDEX is compiled from information submitted by PSDEX customers and enhanced by Motorola Solutions data and technology. 2. In exchange for good and valuable consideration, including access to PSDEX, Customer hereby agrees to contribute public safety information that may be used for analysis, investigations and reporting (the "Customer Data Contribution"). 3. LN's obligations. a. Motorola Solutions agrees to provide PSDEX information to Customer. b. Motorola Solutions agrees to provide Customer with instructions for submitting information to thePSDEX database and for using the PSDEX service. 4. Customer obligations. a. Customer agrees to submit to Motorola Solutions, with reasonable promptness and consistency, Customer Data Contributions. b. Customer acknowledges and agrees that it is solely responsible for the content of the Customer Data Contributions submitted to Motorola Solutions and that it shall use reasonable care to ensure the information submitted is a reasonable reflection of the actual report. Each submission to Motorola Solutions with respect to an incident or subject constitutes a Customer DataContribution. c. Customer's disclosure of information to Motorola Solutions is and will be in compliance with all applicable laws, regulations and rulings. d. Customer agrees to notify Motorola Solutions promptly of any change in status, factual background, circumstances or errors concerning any Customer Data Contribution previously provided to Motorola Solutions. Customer further agrees to submit corrected information in a timely manner. Customer agrees that it will fully and promptly cooperate with Motorola Solutions should any inquiry about the Customer Data Contributions arise. e. The following named individual/department shall serve as the contact person(s) for submissions made to Motorola Solutions. The contact person shall respond to requests from Motorola Solutions for clarification or updates on incident reports submitted by Customer during normal business hours, and Customer will not reasonably withhold from Motorola Solutions information on any such submission. Motorola Solutions shall not reveal the identity of the Customer's contact person(s) to any other PSDEX customer without Customer's consent. Name: Title: Address Phone: Fax: Email: f. Customer agrees that it will access information contributed to PSDEX by other customers only through Motorola Solutions. Contractual Documentation QMOrOROL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 64 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 Customer agrees that Motorola Solutions and all other PSDEX customers shall not be liable to Customer, and Customer hereby releases Motorola Solutions and all other PSDEX customers from liability to Customer, for any claims, damages, liabilities, losses and injuries arising out of, or caused in whole or in part by Motorola Solutions or each such other PSDEX customer's negligence, gross negligence, willful misconduct and other acts and omissions in reporting or updating incidents of alleged wrongdoing for inclusion in PSDEX. Other PSDEX customers are intended to be third party beneficiaries of this paragraph. ��. Public Safety Exchange Database General Terms 1. LICENSE GRANT. Customer, at no charge, hereby grants to Motorola Solutions a paid up, irrevocable, worldwide, non-exclusive license to use, adapt, compile, aggregate, create derivative works, transfer, transmit, publish and distribute to PSDEX customers the Customer Data Contributions for use in PSDEX and all successor databases and/or information services provided by Motorola Solutions or LexisNexis. 2. GOOGLE GEOCODER. Motorola Solutions used Google Geocoder to geocode address locations that do not already contain 'X" and "Y" coordinates. Any 'X" and "Y" coordinate information provided by the Customer is assumed by Motorola Solutions to be accurate and will not be geocoded by GoogleGeocoder. Crime dot locations geocoded by Google Geocoder as displayed in PSDEXare approximate dueto automated location methods and address inconsistencies. 3. DATA DISCLAIMER. Motorola Solutions is not responsible for the loss of any data or the accuracy ofthe data, or for any errors or omissions in the Motorola Solutions Services or the use of the Motorola Solutions Services or data therein by any third party, including the public or any law enforcement or governmental agencies. 4. LINKS TO THIRD PARTY SITES. PSDEX may contain links or produce search results that reference links to third party websites ("Linked Sites"). Motorola Solutions has no control over these Linked Sites or the content within them. Motorola Solutions cannot and does not guarantee, represent, or warrant that the content contained in the Linked Sites, including, without limitation other links, is accurate, legal, and/or inoffensive. Motorola Solutions does not endorse the content of any Linked Site, nor does it warrant that a Linked Site will not contain computer viruses or other harmful code. By using PSDEX to search for or link to Linked Sites, Customer agrees and understands that such use is entirely at its own risk, and that Customer may not make any claim against Motorola Solutions for any damages or losses whatsoever resulting from such use. S. OWNERSHIP OF SUBMITTED CONTENT. All information provided by a PSDEX customer is offeredand owned by that customer. Unless otherwise indicated by such customer, all data will be retained by Motorola Solutions and remain accessible by other PSDEX customers in accordance with the provisions of this Addendum and a de -identified subset of the data will remain available to the general public through the CrimeReports.com service or its successor database. 3. SECURITY. 3.1 Security of Information. Customer acknowledges that the information available through the Motorola Solutions Services may include personally identifiable information and it is Customer's obligation to keep all suchaccessed information confidential and secure. Customer must name a System Administrator who will be responsible for maintaining the following records: 1) User IDS including a complete list of each user name associated with each User ID, ensuring that each User ID is assigned to only one individual. User IDS and passwords may not be shared, and "generic" User IDS and passwords are not permitted. 2) Documentation of monthly verification to ensure that each active User ID corresponds to a Customer's current employee, and confirming that employee is an authorized user. User IDS will conform to the standards at https://www.fbi.gov/services/cis/ciis-security_policy-resource- center. Accordingly, Customer shall (a) restrict access to Motorola Solutions Services to those employees who have a need to know as part of their official duties; (b) ensure that none of its Contractual Documentation QMOrOROL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 65 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 employees shall (i) obtain and/or use any information from the Motorola Solutions Services for personal reasons, or (ii) transfer any information received through the Motorola Solutions Services to any party except as permitted hereunder; (c) keep all user identification numbers, and related passwords, or other security measures (collectively, "User IDs") confidential and prohibit the sharing of User IDs; (d) immediately deactivate the User ID of any employee who no longer has a need to know, or for terminated employees on or prior to the date of termination; (e) in addition to any obligations under Paragraph 1,take all commercially reasonable measures to prevent unauthorized access to, or use of, the Motorola Solutions Services or data received therefrom, whether the same is in electronic form or hard copy, by any person or entity; (f) maintain and enforce data destruction procedures to protect the security and confidentiality of all information obtained through Motorola Solutions Services as it is being disposed; (g) purge all information received through the Motorola Solutions Services within ninety (90) days of initial receipt; provided that Customermay extend such period if and solely to the extent such information is retained thereafter in archival form to provide documentary support required for Customer's legal or regulatory compliance efforts; (h) be capable of receiving the Motorola Solutions Services where the same are provided utilizing "secure socket layer," or such other means of secure transmission as is deemed reasonable by Motorola Solutions; (i) not access and/or use theMotorola Solutions Services via mechanical, programmatic, robotic, scripted or other automated search means, other than through batch or machine -to -machine applications approved by Motorola Solutions; 0) take all steps to protect their networks and computer environments, or those used to access the Motorola Solutions Services, from compromise; (k) on at least a quarterly basis, review searches performed by its User IDS to ensure that such searches were performed for a legitimate business purpose and in compliance with all terms and conditions herein; and (1) maintain policies and procedures to prevent unauthorized use of User IDS and the Motorola Solutions Services. Customer will immediately notify Motorola Solutions, by written notification to the Motorola Solutions and by phone (1-XXX-XXX-XXXX), if Customer suspects, has reason to believe or confirms that a User ID or the Motorola Solutions Services (or data derived directly or indirectly therefrom) is or has been lost, stolen, compromised, misused or used, accessed or acquired in an unauthorized manner or by any unauthorized person, or for any purpose contrary to the terms and conditions herein. 3.2 Security Events. To the extent permitted under applicable law, Customer shall remain solely liable for all costs associated therewith and shall further reimburse Motorola Solutions for any expenses it incurs due to Customer's failure to prevent such impermissible use or access of User IDs and/or the Motorola Solutions Services, or any actions required as a result thereof. Furthermore, in the event that the Motorola Solutions Services provided to the Customer include personally identifiable information (including, but not limited to, social security numbers, driver's license numbers or dates of birth), the following shall apply: Customer acknowledges that, upon unauthorized acquisition or access of or to such personally identifiable information, including but not limited to that which is due to use by an unauthorized person or due to unauthorized use (a "Security Event"), Customer shall, in compliance with law, notify the individuals whose information was potentially accessed or acquired that a Security Event has occurred, and shall also notify any other parties (including but not limited to regulatory entities and credit reporting agencies) as may be required in Motorola Solutions' reasonable discretion. Customer agrees that such notification shall not reference Motorola Solutions or the product through which the data was provided, nor shall Motorola Solutions be otherwise identified or referenced in connection with the Security Event, without Motorola Solutions' express written consent. Customer shall be solely responsible for any other legal or regulatory obligations which may arise under applicable law in connection with such a Security Event and shall bear all costs associated with complying with legal and regulatory obligations in connection therewith. To the extent permitted under applicable law, Customer shall remain solely liable for claims that may arise from a Security Event, including, but not limited to, costs for litigation (including attorneys' fees), and reimbursement sought by individuals, including but not limited to, costs for credit monitoring or allegations of lossin connection with the Security Event. Customer shall provide samples of all proposed materials to notify consumers and any third -parties, including regulatory entities, to Motorola Solutions for review and approval priorto distribution. In the event of a Security Event, Motorola Solutions may, in its sole discretion, take immediate action, including suspension or termination of Customer's account, without further obligation or liability of any kind. Contractual Documentation QMOrOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 66 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 4. PERFORMANCE. Motorola Solutions will use commercially reasonable efforts to deliver the Motorola Solutions Services requested by Customer and to compile information gathered from selected public records and other sources used in the provision of the Motorola Solutions Services; provided, however, that the Customer accepts all information "AS IS". Customer acknowledges and agrees that Motorola Solutions obtains its data fromthird party sources, which may or may not be completely thorough and accurate, and that Customer shall not rely on Motorola Solutions for the accuracy or completeness of information supplied through the Motorola Solutions Services. Without limiting the foregoing, the criminal record data that may be provided as part of the Motorola Solutions Services may include records that have been expunged, sealed, or otherwise have become inaccessible to the public since the date on which the data was last updated or collected. Customer understands that Customer may be restricted from accessing certain Motorola Solutions Services which may be otherwise available. Motorola Solutions reserves the right to add materials and features to, and to discontinue offering any of the materials and features that are currently a part of, the Motorola Solutions Services. In the event that Motorola Solutions discontinues a material portion of the materials and features that Customer regularly uses in the ordinary course of its business, and such materials and features are part of a flat fee subscription plan to which Customer has subscribed, Motorola Solutions will, at Customer's option, issue a prorated credit to Customer's account. INTELLECTUAL PROPERTY; CONFIDENTIALITY. Customer agrees that Customer shall not reproduce, retransmit, republish, or otherwise transfer for any commercial purposes the Motorola Solutions Services. Customer acknowledges that Motorola Solutions (and/or its third party data providers) shall retain all right, title, and interest under applicable contractual, copyright, patent, trademark, Trade Secret and related laws in and to the Motorola Solutions Services and the information that they provide. Customer shall use such materials in a manner consistent with Motorola Solutions' interests and the terms and conditions herein, and shall promptly notify Motorola Solutions of any threatened or actual infringement of Motorola Solutions' rights. Customer and Motorola Solutions acknowledge that they each may have access to confidential information of the disclosing party ("Disclosing Party") relating to the Disclosing Party's business including, without limitation, technical, financial, strategies and related information, computer programs, algorithms, know-how, processes, ideas, inventions (whether patentable or not), schematics, Trade Secrets (as defined below) and other information (whether written or oral), and in the case of Motorola Solutions' information, product information, pricing information, product development plans, forecasts, the Motorola Solutions Services, and other business information ("Confidential Information"). Confidential Information shall not include information that: (i) is or becomes (through no improper action or inaction by the Receiving Party (as defined below)) generally known to the public; (ii) was in the Receiving Party's possession or known by it prior to receipt from the Disclosing Party; (iii) was lawfully disclosed to Receiving Party by a third -party and received in good faith and without any duty of confidentiality by the Receiving Party or the third -party; or (iv) was independently developed without use of any Confidential Information of the Disclosing Party by employees of the Receiving Party who have had no access to such Confidential Information. "Trade Secret" shall be deemed to include any information which gives the Disclosing Party an advantage over competitors who do not have access to such information as well as all information that fits the definition of "trade secret" set forth under applicable law. Each receiving party ("Receiving Party") agrees not to divulge any Confidential Information or information derived therefrom to any third -party and shall protect the confidentiality of the Confidential Information with the same degree of care it uses to protect the confidentiality of its own confidential information and trade secrets, but in no event less than a reasonable degree of care. Notwithstanding the foregoing, the Receiving Party may disclose Confidential Information solely to the extent required by subpoena, court order or other governmental authority, provided thatthe Receiving Party shall give the Disclosing Party prompt written notice of such subpoena, court order or other governmental authority so as to allow the Disclosing Party to have an opportunity to obtain a protective order to prohibit or restrict such disclosure at its sole cost and expense. Confidential Information disclosed pursuant to subpoena, court order or other governmental authority shall otherwise remain subject to the terms applicable to Confidential Information. Each party's obligations with respect to Confidential Information shall continue for the term of these Master Terms and for a period of five (5) years thereafter, provided however, that with respect to Trade Secrets, each party's obligations shall continue for so long as such Confidential Information continues to constitute a Trade Secret. Notwithstanding the foregoing, if Customer is bound by the Contractual Documentation QMOrOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 67 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 Freedom of Information Act, 5 U.S.C. 552, or other federal, state, or municipal open records laws or regulations which may require disclosure of information, and disclosure thereunder is requested, Customer agrees that it shall notify Motorola Solutions in writing and provide Motorola Solutions an opportunity to object, if so permitted thereunder, prior to any disclosure. 6. DISCLAIMER OF WARRANTIES. MOTOROLA SOLUTIONS (SOLELY FOR PURPOSES OF INDEMNIFICATION, DISCLAIMER OF WARRANTIES, AND LIMITATION ON LIABILITY, MOTOROLA SOLUTIONS, ITS SUBSIDIARIES AND AFFILIATES, AND ITS DATA PROVIDERS ARE COLLECTIVELY REFERRED TO AS "MOTOROLA SOLUTIONS") DOES NOT MAKE AND HEREBY DISCLAIMS ANY WARRANTY, EXPRESS OR IMPLIED, WITH RESPECT TO THE MOTOROLA SOLUTIONS SERVICES. MOTOROLA SOLUTIONS DOES NOT WARRANT THE CORRECTNESS, COMPLETENESS, MERCHANTABILITY, OR FITNESS FOR A PARTICULAR PURPOSE OF THE MOTOROLA SOLUTIONS SERVICES OR INFORMATION PROVIDED THEREIN. Due to the nature of public record information, the public records and commercially available data sources used in the Motorola Solutions Services may contain errors. Source data is sometimes reported or entered inaccurately, processed poorly or incorrectly, and is generally not free from defect. The Motorola Solutions Services are not the source of data, nor are they a comprehensive compilation of the data. Before relying on any data, it should be independently verified. 7. LIMITATION OF LIABILITY. Neither Motorola Solutions, nor its subsidiaries and affiliates, nor any third - party data provider shall be liable to Customer (or to any person claiming through Customer to whom Customer may have provided data from the Motorola Solutions Services) for any loss or injury arising out of or caused in whole or in part by use of the Motorola Solutions Services. If, notwithstanding the foregoing, liability can be imposed on Motorola Solutions, Customer agrees that Motorola Solutions' aggregate liability for any andall losses or injuries arising out of any act or omission of Motorola Solutions in connection with anything to be done or furnished under these Master Terms, regardless of the cause of the loss or injury, and regardless of the nature of the legal or equitable right claimed to have been violated, shall never exceed the amount of feesactually paid by Customer to Motorola Solutions under this Agreement during the six (6) month period preceding the event that gave rise to such loss or injury. Customer covenants and promises that it will not sue Motorola Solutions for an amount greater than such sum even if Customer and/or third -parties were advised of the possibility of such damages and that it will not seek punitive damages in any suit against Motorola Solutions. IN NO EVENT SHALL Motorola Solutions BE LIABLE FOR ANY INDIRECT, PUNITIVE, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, HOWEVER ARISING, INCURRED BY CUSTOMER. 8. AUDIT. Customer understands and agrees that, in order to ensure compliance with the FCRA, GLBA, DPPA, other similar state or federal laws, regulations or rules, regulatory agency requirements of these Master Terms, Motorola Solutions' obligations under its contracts with its data providers, and Motorola Solutions' internal policies, Motorola Solutions may conduct periodic reviews and/or audits of Customer's use of the Motorola Solutions Services. Customer agrees to cooperate fully with any and all audits and to respond to any such audit inquiry within ten (10) business days, unless an expedited response is required. Violations discovered in any review and/or audit by Motorola Solutions will be subject to immediate action including, but not limited to, suspension or termination of the license to use the Motorola Solutions Services, reactivation fees, legal action,and/or referral to federal or state regulatory agencies. 9. EMPLOYEE TRAINING. Customer shall train new employees prior to allowing access to Motorola Solutions Services on Customer's obligations under these Master Terms, including, but not limited to, the licensing requirements and restrictions under Paragraph 1, the security requirements of Paragraph 3. Customer shall conduct a similar review of its obligations under these Master Terms with existing employees who have access to Motorola Solutions Services no less than annually. Customer shall keep records of such training. 10. CUSTOMER INFORMATION. Customer certifies that Customer has not been the subject of any proceeding regarding any trust -related matter including, but not limited to, fraud, counterfeiting, identity theft and the like, and that Customer has not been the subject of any civil, criminal or regulatory matter Contractual Documentation QMOrOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 68 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 that would create an enhanced security risk to Motorola Solutions, the Motorola Solutions Services or the data, including but not limited to, any matter involving potential violations of the GLBA, the DPPA, the FCRA, the Fair Debt Collection Practices Act ("FDCPA") (15 U.S.C. § 1692-1692p) or any other similar legal or regulatory guidelines. If any such matter has occurred, Customer shall attach a signed statement, along with all relevant supporting documentation, providing all details of this matter prior to execution of this Agreement. Customer shall notify Motorola Solutions immediately of any changes to the information on Customer's Application for the Motorola Solutions Services, and, if at any time Customer no longer meets Motorola Solutions' criteria for providing service, Motorola Solutionsmay terminate this agreement. Customer is required to promptly notify Motorola Solutions of a change in ownership of Customer, any change in the name of Customer, and/or any change in the physical address of Customer. 11. CHANGE IN AGREEMENT. By receipt of the Motorola Solutions Services, Customer agrees to, and shall comply with, changes to the restricted license granted to Customer hereunder and as Motorola Solutions shall make from time to time by notice to Customer. Notices to Customer will be provided via written communication. All e-mail notifications shall be sent to the individual named in the Customer Administrator Contact Information section of the Application, unless stated otherwise. Motorola Solutions may, at any time, impose restrictions and/or prohibitions on the Customer's use of some or all of the Motorola Solutions Services. Customer understands that such restrictions or changes in access may be the result of a modification in Motorola Solutions policy, a modification of third -party agreements, a modification in industry standards, a Security Event or a change in law or regulation, or the interpretation thereof. Upon written notification by Motorola Solutions of such restrictions, Customer agrees to comply with such restrictions. AUTHORIZATION AND ACCT TERMS 1 HEREBY CERTIFY that I am executing this Exhibit_, to the Subscription Services Agreement as the authorized representative of Customer and that I have direct knowledge of and affirm all facts and representations made above. Customer Name: Baldwin Park Police Department Signature Print Name Title Dated (mm/dd/yy) Contractual Documentation Q MOrOMOLA SOLUTIONS Use or d i scl osu re of this proposal i s su bj ect to the restri ctions on the cover page. Motorola Solutions Confidential Restricted Page 69 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 LexisNexis Risk Solutions Government Application The information submitted on this Application will be used to determine the applicant's eligibility for accessing the services and products of LexisNexis Risk Solutions FL Inc. and its affiliates (hereinafter "LN"). To avoid delay, please provide all information requested. By submitting this Application, the applicant hereby authorizes LN to independently verify the information submitted and perform research about the individuals identified. Acceptance of this Application does not automatically create a business relationship between LN and the applicant. LN reserves the right to reject this Application with or without cause and to request additional information. Applicant acknowledges and understands that LN will only allow applicant access to the LN Services if applicant's credentials can be verified in accordance with LN's internal credentialing procedures. •. .. not use abbreviations Full legal name of agency: Main phone number for address*: *If this is a cell, additional documents may be required If this application is for an additional account, Parent Fax number: account number: Physical Address where LN services will be Previous address if at the current address less than 6 months: accessed — P.O. Box/Mail Drops cannot be accepted (street, city, state, zip): Website address: External Agency IP Address (https://www.whatismylP.com) External Agency IP +Range — From: External Agency IP Range — To: Agency information: ❑ Federal Government ❑ Federal Law Enforcement ❑ Local/Municipal Government ❑ State Government ❑ State Law Enforcement ❑ Local/Municipal Law Enforcement ❑ Other (please explain): —AdministratorSection 11 additional.. Product Administrator or Main Contact (first & lastname): Title: E-Mail Address: Admin IP Address: Required for local and municipal agencies: Administrator Home Address (street, city, state, zip): Administrator Gate of Birth: Contractual Documentation QMOr®AOLA SOLUTION$ Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 70 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 BillingSection III — Information Billing Contact (first & last name): check here if same as Administrator 0 Title: Billing Address (street, city, state, zip): Telephone: E-Mail Address: Sales Tax Exempt: ❑ No ❑ Yes — please provide proof of exemption Do you require a PO number on invoice: ❑ No ❑ Yes If Yes, provide PO Number: Vendor Required for local and municipal agencies: Company Name: Contact: Business Address (street, city, state, zip): Contact Phone Number: E-mail Address: Section V — Account Number (if applicable): Site Visits Site visits may be required to assure Applicant eligibility for LN products or services. By submitting this Application, Applicant agrees to authorize a site visit by LN or its approved third -party, and agrees to cooperate in its completion. If the contact for coordinating the site visit is not identified above as the Administrator, please provide the site visit contact's information below: Contact Name: Contact Phone: Contact Email Address: Signature 1 HEREBY CERTIFY that I am authorized to execute this Application on behalf of the Agency listed above and thatl have direct knowledge of the facts stated above. Applicant Signature: ©ate Signed: Applicant Name: Title: Contractual Documentation QMOrOAOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 71 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 NON-FCRA PERMISSIBLETIFIB TI T Customer Name (Agency): Name: DBA: Address: City, State, Zip: Contact Phone: Name: REQUIRED Please describe your purpose of use: Definitions. Gramm -Leach -Bliley Act, (15 U.S.C. § 6801, et seq.) and related state laws (collectively, the "GLBA"). Drivers Privacy Protection Act, (18 U.S.C. § 2721 et seq.) and related state laws (collectively, the"DPPA") Law Enforcement Agencies Onl : Review and, if appropriate, certify to the following: Customer represents and warrants that it will use the LN Services solely for law enforcement purposes, which comply with applicable privacy laws including, but not limited to the GLBA and the DPPA. To certify, check here: ❑ Proceed to SECTION 3. QUALIFIED ACCESS Some LN Services use and/or display nonpublic personal information that is governed by the privacy provisions ofthe GLBA. Customer certifies it has the permissible purposes under the GLBA to use and/or obtain such information, as marked below, and Customer further certifies it will use such information obtained from LN Services only for such purpose(s) selected below or, if applicable, for the purpose(s) indicated by Customer electronically while using the LN Services, which purpose(s) will apply to searches performed during such electronic session: ❑ No applicable GLBA exception/permissible use. Proceed to SECTION 2. DPPA ❑ As necessary to effect, administer, or enforce a transaction requested or authorized by the consumer. ❑ As necessary to effect, administer, or enforce a transaction requested or authorized by the consumer by verifying the identification information contained in applications. ❑ To protect against or prevent actual or potential fraud, unauthorized transactions, claims or other liability. ❑ In required institutional risk control programs. ❑ In resolving consumer disputes or inquiries. ❑ Use by persons, or their representatives, holding a legal or beneficial interest relating to the consumer. Contractual Documentation QMOr®AOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 72 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 ❑ Use by persons acting in a fiduciary or representative capacity on behalf of the consumer. ❑ In complying with federal, state, or local laws, rules, and other applicable legal requirements. ❑ To the extent specifically permitted or required under other provisions of law and in accordance with the Right to Financial Privacy Act of 1978, to law enforcement agencies (including a Federal functional regulator, the Secretary of Treasury, a State insurance authority, or the Federal Trade Commission), self -regulatory organizations, or for an investigation on a matter related to public safety. SECTION 2. DPPA PERMISSIBLE USES - NOT APPLICABLE TO LAW ENFORCEMENT Some LN Services use and/or display personal information, the use of which is governed by the DPPA. Customer certifies it has a permissible use under the DPPA to use and/or obtain such information and Customer further certifies it will use such information obtained from LN Services only for one (1) or more of the purposes selected below or for the purpose(s) indicated by Customer electronically while using the LN Services, which purpose(s) will apply to searches performed during such electronic session: ❑ No permissible use. Proceed to SECTION 3. QUALIFIED ACCESS(At least one (1) must be ❑ For use in connection with any civil, criminal, administrative, or arbitral proceeding in any federal, state, or local court or agency or before any self -regulatory body, including the service of process, investigation in anticipation of litigation, and the execution or enforcement of judgments and orders, or pursuant to an order of a federal, state, or local court. ❑ For use in the normal course of business by a legitimate business or its agents, employees, or contractors, but only — to verify the accuracy of personal information submitted by the individual to the business or its agents, employees, or contractors; and if such information as so submitted is not correct or is no longer correct, to obtain the correct information, but only for the purposes of preventing fraud by, pursuing legal remedies against, or recovering on a debt or security interest against, the individual. ❑ Use by a government agency, but only in carrying out its functions. ❑ Use by any person acting on behalf of a government agency, but only in carrying out the agency's functions. ❑ Use by an insurer (or its agent) in connection with claims investigation activities or antifraud activities. ❑ In connection with motor vehicle safety or theft, or driver safety (except by or for a motor vehicle manufacturer). ❑ Use by an employer or its agents or insurer to obtain or verify information relating to a holder of a commercial driver's license that is required under Chapter 313 of Title 49 of the United States Code. ❑ For use in providing notice to the owners of towed or impounded vehicles. ❑ For use in connection with the operation of private toll transportation facilities. With regard to the information that is subject to the DPPA, some state laws' permissible uses may vary from the permissible uses identified above. In such cases, some state information may not be available under each permissible use listed above and/or Customer may be asked to certify to a permissible use permitted byapplicable state law to obtain information from a specific state. Customer agrees and certifies it will use the information described above only in accordance with the permissible uses selected above or those selected subsequently in connection with a specific information request. Contractual Documentation QML4rOMOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 73 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 Certain users ("Authorized Users") may be able to obtain full social security numbers (nine (9) digits) and driver's license numbers (collectively, "QA Data"), when appropriate, through some LN Services. Only those users that are within the Authorized User List below, and that use QA Data for an Authorized Use identified below, may qualify. To potentially qualify as an Authorized User, Customer must certify that its business is within the Authorized User List below and its use of QA Data is within the Authorized Use List below. ❑ Customer is NOT requesting access to QA Data. Proceed to SECTION 4. DEATH MASTER FILE ❑ Customer is requesting access to QA Data. Complete the sections below. What department will be using QA Data? ❑ Not an authorized user. Proceed to DRIVER'S LICENSE NUMBERS checked1 . AUTHORIZED USER (At least one (1) must be to receive Social SecurityNumbers) ❑ Federal, state or local government agency with law enforcement responsibilities. ❑ Special investigative unit, subrogation department and claims department of a private or public insurance company for the purposes of detecting, investigating or preventing fraud. ❑ Financial institution for the purposes of (a) detecting, investigating or preventing fraud, (b) compliance with federal or state laws or regulations, (c) collecting debt on their own behalf, and (d) such other usesas shall be appropriate and lawful. ❑ Collection department of a creditor. ❑ Collection company acting on behalf of a creditor or on its own behalf. ❑ Other public or private entity for the purpose of detecting, investigating or preventing fraud. Describe your business: ❑ Location of suspects or criminals. ❑ Location of non -custodial parents allegedly owing child support and ex -spouses allegedly owing spousal support. ❑ Location of individuals alleged to have failed to pay taxes or other lawful debts. ❑ Identity verification. ❑ Other uses similar to those described above. Describe your use: By selecting above, the Customer certifies that it is an Authorized User, and that it will use Social SecurityNumbers only for the purpose(s) it designated on the Authorized Use List and for no other purpose(s). Contractual Documentation QMIJIM OL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 74 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 r ❑ Not an authorized user. Proceed to SECTION 4. DEATH MASTER FILE t ❑ Federal, state or local government agency with law enforcement responsibilities. ❑ Special investigative unit, subrogation department and claims department of a private or publicinsurance company for the purposes of detecting, investigating or preventing fraud. ❑ Financial institution for the purposes of (a) detecting, investigating or preventing fraud, (b) compliance with federal or state laws or regulations, (c) collecting debt on their own behalf, and (d) such other usesas shall be appropriate and lawful. ❑ Collection department of a creditor. ❑ Collection company acting on behalf of a creditor or on its own behalf. ❑ Other public or private entity for the purpose of detecting, investigating or preventing fraud. Describe your business: sill 11 1 1♦- ❑ Location of suspects or criminals. ❑ Location of non -custodial parents allegedly owing child support and ex -spouses allegedly owing spousal support. ❑ Location of individuals alleged to have failed to pay taxes or other lawful debts. ❑ Identity verification. ❑ Other uses similar to those described above. Describe your use: By selecting above, the Customer certifies that it is an Authorized User, and that it will use Driver's LicenseNumbers only for the purposes) it designated on the Authorized Use List and for no other purpose(s). For access to Limited Access DMF Data only. ❑ No permissible purpose. Proceed to AUTHORIZATION AND ACCEPTANCE OF TERMS Definitions. For purposes of this Certification, these terms are defined as follows: a. DMF Agreement: The Limited Access Death Master File Non-federal Licensee Agreement for Use and Resale executed by LexisNexis Risk Data Retrieval Services LLC, on behalf of itself, its affiliates and subsidiaries, and its and their successors, with the federal government (NTIS, as below defined). The DMF Agreement form is found at www.lexisnexis.com/risk/DMFDocuments, Contractual Documentation QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 75 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade lbCertification Form: The Limited Access Death Master File Subscriber Certification Form executed by LexisNexis Risk Data Retrieval Services LLC, on behalf of itself, its affiliates and subsidiaries, and its and their successors, with the federal government (NTIS, as below defined). The Certification Formis found at www.lexisnexis.com/risk/DMFDocuments. c. DMF: The federal Death Master File. d. NTIS: National Technical Information Service, U.S. Department of Commerce e. Open Access DMF: The DMF product made available through LN, which obtains the data from NTIS, and which does not include DMF with respect to any deceased individual at any time during the three -calendar -year period beginning on the date of the individual's death. Open Access DMF data should not be accessed pursuant to this Certification but should be accessed pursuant to a customer contract for such DMF data that is not Limited Access DMF. f. Limited Access DMF: Limited Access DMF includes DMF data with respect to any deceased individual at any time during the three -calendar -year period beginning on the date of the individual's death. Limited Access DMF is made available through LN as a Certified Person, by NTIS. This Certification governs Customer's access to Limited Access DMF from LN (or the applicable LN affiliate), whetherfull or partial Limited Access DMF records or indicators of deceased status, and via any format, including online, XML feed, or in-house file processing through LN. II. Certification. Customer's access to the Limited Access DMF requires certification of purpose, as required by 15 CFR Part 1110 and section 1001 of Title 18, United States Code. Customer hereby certifies that it has the indicated permissible purpose(s) under part (a) of this Section 11 ("Certification") and that it meets the requirements of part (b) of this Section II: (a) Such Customer has a legitimate fraud prevention interest, or has a legitimate business purpose pursuant to a law, governmental rule, regulation, or fiduciary duty, will use the Limited Access DMF only for such purpose(s), and specifies the basis for so certifying as (choose any applicable purposes that apply to Customer's use): ❑ Legitimate Fraud Prevention Interest: Customer has a legitimate fraud prevention interest to detect and prevent fraud and/or to confirm identities across its commercial business and/or government activities. ❑ Legitimate Business Purpose Pursuant to a Law, Governmental Rule, Regulation, or Fiduciary Duty: Customer has one or more of the purposes permitted under 42 USC 1306c including fraud prevention and ID verification purposes. Customer's specific purpose(s) for obtaining Limited AccessDMF data under this Certification is: ❑ Fraud Prevention and identity verification purposes ❑ For uses permitted or required by law ❑ For uses permitted or required by governmental rules ❑ For uses permitted or required by regulation ❑ For uses necessary to fulfill or avoid violating fiduciary duties and (b) Customer has systems, facilities, and procedures in place to safeguard Limited Access DMF, and experience in maintaining the confidentiality, security, and appropriate use of such information, pursuant to requirements similar to the requirements of section 6103(p)(4) of the Internal Revenue Code of 1986, and (c) Customer agrees to satisfy the requirements of such section 6103(p)(4) as if such section applied to Customer. Contractual Documentation QMOr®ROL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 76 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 III Flow -down Agreement Terms and Conditions The Parties agree that the following terms and conditions are applicable to Customer and ordering, access to,and use of Limited Access DMF: 1. Compliance with Terms of Agreement and CFR. Customer of Limited Access DMF must comply withthe terms of the DMF Agreement and the requirements of 15 CFR Part 1110, as though set forth as a Subscriber therein, and Customers may not further distribute the Limited Access DMF. 2. Change in Status. Should Customer's status change such that it would no longer have a permissible purpose to access Limited Access DMF under this Addendum, Customer agrees to immediately notify LNin writing in the manner and format required for notices under the Contract. Should Customer cease to have access rights to Limited Access DMF, Customer shall destroy all Limited Access DMF, and will certify to LN in writing that is has destroyed all such DMF. 3. Security and Audit. Customer will at all times have security provisions in place to protect the Limited Access DMF from being visible, searchable, harvestable or in any way discoverable on the World Wide Web. Customer understands that any successful attempt by any person to gain unauthorized access to or use of the Limited Access DMF provided by LN may result in immediate termination of Customer's access and this Addendum. In addition, any successful attempt by any person to gain unauthorized access may under certain circumstances result in penalties as prescribed in 15 CFR § 1110.200 levied on Customer and the person attempting such access. Customer will take appropriate action to ensure that all persons accessing the Limited Access DMF it obtains from LN are aware of their potential liability for misuse or attempting to gain unauthorized access. Any such access or attempted access is a breach, or attempted breach, of security and Customer must immediately report the same to NTIS at dmfcert(cr�.ntis.gov: and to LN by written notification to the LN Information Assurance and Data Protection Organization at 1000 Alderman Drive, Alpharetta, Georgia 30005 and by email (security.investigations@lexisnexis.com) and by phone (1-888-872-5375). Customer agrees to be subjectto audit by LN and/or NTIS to determine Customer's compliance with the requirements of this Addendum,the Agreement, and 15 CFR Part 1110. Customer agrees to retain a list of all employees, contractors, and subcontractors to which it provides Limited Access DMF and to make that list available to NTIS and/or LN as part of any audits conducted hereunder. Customer will not resell or otherwise redistribute the Limited Access DMF. 4. Penalties. Customer acknowledges that failure to comply with the provisions of paragraph (3) of the Certification Form may subject Customer to penalties under 15 CFR § 1110.200 of $1,000 for each disclosure or use, up to a maximum of $250,000 in penalties per calendar year, or potentially uncapped for willful disclosure. 5. Law, Dispute Resolution, and Forum. Customer acknowledges that this Addendum is governed by the terms of federal law. Customer acknowledges that the terms of Section 14 of the Agreement govern disagreement handling, and, without limitation to the foregoing, that jurisdiction is federal court. Contractual Documentation QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 77 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 6. Liability. The U.S. Government/NTIS and LN (a) make no warranty, express or implied, with respect to information provided under the Agreement, including but not limited to, implied warranties of merchantability and fitness for any particular use; (b) assume no liability for any direct, indirect or consequential damages flowing from any use of any part of the Limited Access DMF, including infringement of third party intellectual property rights; and (c) assume no liability for any errors or omissions in Limited Access DMF. The Limited Access DMF does have inaccuracies and NTIS and the Social Security Administration (SSA), which provides the DMF to NTIS, and LN, do not guarantee the accuracy of the Limited Access DMF. SSA does not have a death record for all deceased persons. Therefore, the absence of a particular person in the Limited Access DMF is not proof that the individual isalive. Further, in rare instances, it is possible for the records of a person who is not deceased to be included erroneously in the Limited Access DMF. Customer specifically acknowledges the terms of Attachment B to the Agreement, which terms apply to Customer. 7. Indemnification. To the extent not prohibited by law, Customer shall indemnify and hold harmless NTIS and the Department of Commerce from all claims, liabilities, demands, damages, expenses, and losses arising from or in connection with Customer's, Customer's employees', contractors', or subcontractors' use of the Limited Access DMF. This provision will include any and all claims or liability arising from intellectual property rights. S. Survival. Provisions hereof related to indemnification, use and protection of Limited Access DMF, audit, disclaimer of warranties, and governing law shall survive termination of this Addendum. 9. Conflict of Terms. Customer acknowledges that the terms of this Addendum, in the event of conflict with the terms of the Contract, apply in addition to, and not in lieu of, such Contract terms, with respect to the Limited Access DMF only. HEREBY CERTIFY that I have direct knowledge of the facts stated above and that I am authorized to executethis Certification on behalf of the Customer listed above. Customer Name with state: Baldwin Park Police Department Contractual Documentation Signature Print Name Title Dated (mm/dd/yy) QMOrOAOLA SOLUTION$ Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 78 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 LexisNexis Risk Solutions Government Application The information submitted on this Application will be used to determine the applicant's eligibility for accessing the services and products of LexisNexis Risk Solutions FL Inc. and its affiliates (hereinafter "LN"). To avoid delay, please provide all information requested. By submitting this Application, the applicant hereby authorizes LN to independently verify the information submitted and perform research about the individuals identified. Acceptance of this Application does not automatically create a business relationship between LN and the applicant. LN reserves the right to reject this Application with or without cause and to request additional information. Applicant acknowledges and understands that LN will only allow applicant access to the LN Services if applicant's credentials can be verified in accordance with LN's internal credentialing procedures. Section I A. .. not use abbreviations Full legal name of agency: Main phone number for address: *If this is a cell, additional documents may be required If this application is for an additional account, Parent account Fax number: number: Physical Address where LN services will be Previous address if at the current address less than 6 months: accessed — P.O. Box/Mail Drops cannot be accepted (street, city, state, zip): Website address: External Agency IP Address (https:/Iwww.whatismylP.com): External Agency IP Range - From:: External Agency IP Range — To: Agency information: ❑ Federal Government ❑ Federal Law Enforcement ❑ Local/Municipal Government ❑ State Government ❑ State Law Enforcement ❑ Local/Municipal Law Enforcement ❑ Other (please explain): A.additional ,additional Product Administrator or Main Contact (first & last name):Title: E-Mail Address: Admin IP Address: Required for local and municipal agencies: Administrator Home Address street, city, state, zip): dministrator Date of Birth: Contractual Documentation QMOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 79 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 Section• Information Billing Contact (first & last name): check here if same asTitle: Administrator 0 Billing Address (street, city, state, zip):Telephone: E-Mail Address: Sales Tax Exempt: ❑ No ❑ Yes — please provide proof of exemption Do you: require a PO number on invoice: ❑ No ❑ Yes If Yes, provide PO Number: Section IV •Vendor Reference Required for local and municipal agencies: Company Name: Contact: Business Address (street, city, state, zip): Contact Phone Number: E-mail Address: Account Section V — Site Number (if applicable)': Visits Site visits may be required to assure Applicant eligibility for LN products or services. By submitting this Application, Applicant agrees to authorize a site visit by LN or its approved third -party, and agrees to cooperate in its completion. If the contact for coordinating the site visit is not identified above as the Administrator, please provide the site visit contact's information below: Contact Name: Contact Phone: Contact Email Address: Signature HEREBY CERTIFY that I am authorized to execute thisApplication on behalf of the Agency listed above and that I have direct knowledge of the facts stated above. Applicant Signature: Date Signed: Applicant Name: Title: Contractual Documentation QMOrOAOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 80 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade (b) NON-FCRA PERMISSIBLE USE CERTIFICATION —GOVERNMENT Customer Name (Agency): Name: DBA: Address: City, State, Zip: Contact Name: REQUIRED Please describe your purpose of use: Phone: Definitions. Gramm -Leach -Bliley Act, (15 U.S.C. § 6801, et seq.) and related state laws (collectively, the "GLBA"). Drivers Privacy Protection Act, (18 U.S.C. § 2721 et seq.) and related state laws (collectively, the "DPPA") Law Enforcement Agencies Only Review and, if appropriate, certify to the following: Customer represents and warrants that it will use the LN Services solely for law enforcement purposes, which comply with applicable privacy laws including, but not limited to the GLBA and the DPPA. To certify, check here: ❑ Proceed to SECTION 3. QUALIFIED ACCESS (c) SECTION1. GLBA EXCEPTION/PERMISSIBLE PURPOSE - NOT APPLICABLE TO LAW ENFORCEMENT Some LN Services use and/or display nonpublic personal information that is governed by the privacy provisions of the GLBA. Customer certifies it has the permissible purposes under the GLBA to use and/or obtain such information, as marked below, and Customer further certifies it will use such information obtained from LN Services only for such purpose(s) selected below or, if applicable, for the purpose(s) indicated by Customer electronically while using the LN Services, which purpose(s) will apply to searches performed during such electronic session: ❑ No applicable GLBA exception/permissible use. Proceed to SECTION 2. DPPA ❑ As necessary to effect, administer, or enforce a transaction requested or authorized by the consumer. ❑ As necessary to effect, administer, or enforce a transaction requested or authorized by the consumer by verifying the identification information contained in applications. ❑ To protect against or prevent actual or potential fraud, unauthorized transactions, claims or other liability. ❑ In required institutional risk control programs. ❑ In resolving consumer disputes or inquiries. ❑ Use by persons, or their representatives, holding a legal or beneficial interest relating to the consumer. Contractual Documentation QmaronOLA .SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 81 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 ❑ Use by persons acting in a fiduciary or representative capacity on behalf of the consumer. ❑ In complying with federal, state, or local laws, rules, and other applicable legal requirements. ❑ To the extent specifically permitted or required under other provisions of law and in accordance with the Right to Financial Privacy Act of 1978, to law enforcement agencies (including a Federal functional regulator, the Secretary of Treasury, a State insurance authority, or the Federal Trade Commission), self -regulatory organizations, or for an investigation on a matter related to public safety. Some LN Services use and/or display personal information, the use of which is governed by the DPPA. Customer certifies it has a permissible use under the DPPA to use and/or obtain such information and Customer further certifies it will use such information obtained from LN Services only for one (1) or more of the purposes selected below or for the purpose(s) indicated by Customer electronically while using the LN Services, which purpose(s) will apply to searches performed during such electronic session: ❑ No permissible use. Proceed to SECTION 3. QUALIFIED ACCESS (At least one (1) must be ❑ For use in connection with any civil, criminal, administrative, or arbitral proceeding in any federal, state, or local court or agency or before any self -regulatory body, including the service of process, investigation in anticipation of litigation, and the execution or enforcement of judgments and orders, or pursuant to an order of a federal, state, or local court. ❑ For use in the normal course of business by a legitimate business or its agents, employees, or contractors, but only — to verify the accuracy of personal information submitted by the individual to the business or its agents, employees, or contractors; and if such information as so submitted is not correct or is no longer correct, to obtain the correct information, but only for the purposes of preventing fraud by, pursuing legal remedies against, or recovering on a debt or security interest against, the individual. ❑ Use by a government agency, but only in carrying out its functions. ❑ Use by any person acting on behalf of a government agency, but only in carrying out the agency's nctions. ❑ Use by an insurer (or its agent) in connection with claims investigation activities or antifraud activities. ❑ In connection with motor vehicle safety or theft, or driver safety (except by or for a motor vehicle manufacturer). ❑ Use by an employer or its agents or insurer to obtain or verify information relating to a holder of a commercial driver's license that is required under Chapter 313 of Title 49 of the United States Code. ❑ For use in providing notice to the owners of towed or impounded vehicles. ❑ For use in connection with the operation of private toll transportation facilities. With regard to the information that is subject to the DPPA, some state laws' permissible uses may vary from the permissible uses identified above. In such cases, some state information may not be available under each permissible use listed above and/or Customer may be asked to certify to a permissible use permitted by applicable state law to obtain information from a specific state. Customer agrees and certifies it will use the information described above only in accordance with the permissible uses selected above or those selected subsequently in connection with a specific information req uest. Contractual Documentation Q mK>rc>R1KXA7 SOLUTIONS Use or d i scl osu re of this proposal i s su bj ect to the restri ctions on the cover page. Motorola Solutions Confidential Restricted Page 82 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 Certain users ("Authorized Users") may be able to obtain full social security numbers (nine (9) digits) and driver's license numbers (collectively, "QA Data"), when appropriate, through some LN Services. Only those users that are within the Authorized User List below, and that use QA Data for an Authorized Use identified below, may qualify. To potentially qualify as an Authorized User, Customer must certify that its business is within the Authorized User List below and its use of QA Data is within the Authorized Use List below. ❑ Customer is NOT requesting access to QA Data. Proceed to SECTION 4. DEATH MASTER FILE ❑ Customer is requesting access to QA Data. Complete the sections below. What department will be using QA Data? ❑ Not an authorized user. Proceed to DRIVER'S LICENSE NUMBERS ❑ Federal, state or local government agency with law enforcement responsibilities. ❑ Special investigative unit, subrogation department and claims department of a private or public insurance company for the purposes of detecting, investigating or preventing fraud. ❑ Financial institution for the purposes of (a) detecting, investigating or preventing fraud, (b) compliance with federal or state laws or regulations, (c) collecting debt on their own behalf, and (d) such other uses as shall be appropriate and lawful. ❑ Collection department of a creditor. ❑ Collection company acting on behalf of a creditor or on its own behalf. ❑ Other public or private entity for the purpose of detecting, investigating or preventing fraud. Describe your business: ❑ Location of suspects or criminals. ❑ Location of non -custodial parents allegedly owing child support and ex -spouses allegedly owing spousal support. ❑ Location of individuals alleged to have failed to pay taxes or other lawful debts. ❑ Identity verification. ❑ Other uses similar to those described above. Describe your use: By selecting above, the Customer certifies that it is an Authorized User, and that it will use Social Security Numbers only for the purpose(s) it designated on the Authorized Use List and for no other purpose(s). ❑ Not an authorized user. Proceed to SECTION 4. DEATH MASTER FILE Contractual Documentation QMOrOMOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 83 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 ❑ Federal, state or local government agency with law enforcement responsibilities. ❑ Special investigative unit, subrogation department and claims department of a private or public insurance company for the purposes of detecting, investigating or preventing fraud. ❑ Financial institution for the purposes of (a) detecting, investigating or preventing fraud, (b) compliance with federal or state laws or regulations, (c) collecting debt on their own behalf, and (d) such other uses as shall be appropriate and lawful. ❑ Collection department of a creditor. ❑ Collection company acting on behalf of a creditor or on its own behalf. ❑ Other public or private entity for the purpose of detecting, investigating or preventing fraud. Describe your business: ❑ Location of suspects or criminals. ❑ Location of non -custodial parents allegedly owing child support and ex -spouses allegedly owing spousal support. ❑ Location of individuals alleged to have failed to pay taxes or other lawful debts. ❑ Identity verification. ❑ Other uses similar to those described above. Describe your use: By selecting above, the Customer certifies that it is an Authorized User, and that it will use Driver's License Numbers only for the purpose(s) it designated on the Authorized Use List and for no other purpose(s). For access to Limited Access DMF Data only. ❑ No permissible purpose. Proceed to AUTHORIZATION AND ACCEPTANCE OF TERMS I. Definitions. For purposes of this Certification, these terms are defined as follows: a. DMF Agreement: The Limited Access Death Master File Non-federal Licensee Agreement for Use and Resale executed by LexisNexis Risk Data Retrieval Services LLC, on behalf of itself, its affiliates and subsidiaries, and its and their successors, with the federal government (NTIS, as below defined). The DMF Agreement form is found at www.lexisnexis.com/risk/DMFDocuments. b. Certification Form: The Limited Access Death Master File Subscriber Certification Form executed by LexisNexis Risk Data Retrieval Services LLC, on behalf of itself, its affiliates and subsidiaries, and its and their successors, with the federal government (NTIS, as below defined). The Certification Form is found at www.lexisnexis.com/risk/DMFDocuments. c. DMF: The federal Death Master File. d. NTIS: National Technical Information Service, U.S. Department of Commerce e. Open Access DMF: The DMF product made available through LN, which obtains the data Contractual Documentation QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 84 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 from NTIS, and which does not include DMF with respect to any deceased individual at any time during the three -calendar -year period beginning on the date of the individual's death. Open Access DMF data should not be accessed pursuant to this Certification but should be accessed pursuant to a customer contract for such DMF data that is not Limited Access DMF. If. Limited Access DMF: Limited Access DMF includes DMF data with respect to any deceased individual at any time during the three -calendar -year period beginning on the date of the individual's death. Limited Access DMF is made available through LN as a Certified Person, by NTIS. This Certification governs Customer's access to Limited Access DMF from LN (or the applicable LN affiliate), whether full or partial Limited Access DMF records or indicators of deceased status, and via any format, including online, XML feed, or in-house file processing through LN. Certification. Customer's access to the Limited Access DMF requires certification of purpose, as required by 15 CFR Part 1110 and section 1001 of Title 18, United States Code. Customer hereby certifies that it has the indicated permissible purpose(s) under part (a) of this Section II ("Certification") and that it meets the requirements of part (b) of this Section I I: (g) Such Customer has a legitimate fraud prevention interest, or has a legitimate business purpose pursuant to a law, governmental rule, regulation, or fiduciary duty, will use the Limited Access DMF only for such purpose(s), and specifies the basis for so certifying as (choose any applicable purposes that apply to Customer's use): IR ❑ Legitimate Fraud Prevention Interest: Customer has a legitimate fraud prevention interest to detect and prevent fraud and/or to confirm identities across its commercial business and/or government activities. ❑ Legitimate Business Purpose Pursuant to a Law, Governmental Rule, Regulation, or Fiduciary Duty: Customer has one or more of the purposes permitted under 42 USC 1306c including fraud prevention and ID verification purposes. Customer's specific purpose(s) for obtaining Limited Access DMF data under this Certification is: ❑ Fraud Prevention and identity verification purposes ❑ For uses permitted or required by law ❑ For uses permitted or required by governmental rules ❑ For uses permitted or required by regulation ❑ For uses necessary to fulfill or avoid violating fiduciary duties (h) Customer has systems, facilities, and procedures in place to safeguard Limited Access DMF, and experience in maintaining the confidentiality, security, and appropriate use of such information, pursuant to requirements similar to the requirements of section 6103(p)(4) of the Internal Revenue Code of 1986, and (i) Customer agrees to satisfy the requirements of such section 6103(p)(4) as if such section applied to Customer. III. Flow -down Agreement Terms and Conditions The Parties agree that the following terms and conditions are applicable to Customer and ordering, access to, and use of Limited Access DMF: Contractual Documentation QMOrOMOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 85 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 1. Compliance with Terms of Agreement and CFR. Customer of Limited Access DMF must comply with the terms of the DMF Agreement and the requirements of 15 CFR Part 1110, as though set forth as a Subscriber therein, and Customers may not further distribute the Limited Access DMF. 2. Change in Status. Should Customer's status change such that it would no longer have a permissible purpose to access Limited Access DMF under this Addendum, Customer agrees to immediately notify LN in writing in the manner and format required for notices under the Contract. Should Customer cease to have access rights to Limited Access DMF, Customer shall destroy all Limited Access DMF, and will certify to LN in writing that is has destroyed all such DMF. 3. Security and Audit. Customer will at all times have security provisions in place to protect the Limited Access DMF from being visible, searchable, harvestable or in any way discoverable on the World Wide Web. Customer understands that any successful attempt by any person to gain unauthorized access to or use of the Limited Access DMF provided by LN may result in immediate termination of Customer's access and this Addendum. In addition, any successful attempt by any person to gain unauthorized access may under certain circumstances result in penalties as prescribed in 15 CFR § 1110.200 levied on Customer and the person attempting such access. Customer will take appropriate action to ensure that all persons accessing the Limited Access DMF it obtains from LN are aware of their potential liability for misuse or attempting to gain unauthorized access. Any such access or attempted access is a breach, or attempted breach, of security and Customer must immediately report the same to NTIS at dmfcertQntis.gov; and to LN by written notification to the LN Information Assurance and Data Protection Organization at 1000 Alderman Drive, Alpharetta, Georgia 30005 and by email (security.investigations@lexisnexis.com) and by phone (1-888-872-5375). Customer agrees to be subject to audit by LN and/or NTIS to determine Customer's compliance with the requirements of this Addendum, the Agreement, and 15 CFR Part 1110. Customer agrees to retain a list of all employees, contractors, and subcontractors to which it provides Limited Access DMF and to make that list available to NTIS and/or LN as part of any audits conducted hereunder. Customer will not resell or otherwise redistribute the Limited Access DMF. 4. Penalties. Customer acknowledges that failure to comply with the provisions of paragraph (3) of the Certification Form may subject Customer to penalties under 15 CFR § 1110.200 of $1,000 for each disclosure or use, up to a maximum of $250, 000 in penalties per calendar year, or potentially uncapped for willful disclosure. S. Law, Dispute Resolution, and Forum. Customer acknowledges that this Addendum is governed by the terms of federal law. Customer acknowledges that the terms of Section 14 of the Agreement govern disagreement handling, and, without limitation to the foregoing, that jurisdiction is federal court. Contractual Documentation QMOrOROL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 86 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 6. Liability. The U.S. Government/NTIS and LN (a) make no warranty, express or implied, with respect to information provided under the Agreement, including but not limited to, implied warranties of merchantability and fitness for any particular use; (b) assume no liability for any direct, indirect or consequential damages flowing from any use of any part of the Limited Access DMF, including infringement of third party intellectual property rights; and (c) assume no liability for any errors or omissions in Limited Access DMF. The Limited Access DMF does have inaccuracies and NTIS and the Social Security Administration (SSA), which provides the DMF to NTIS, and LN, do not guarantee the accuracy of the Limited Access DMF. SSA does not have a death record for all deceased persons. Therefore, the absence of a particular person in the Limited Access DMF is not proof that the individual is alive. Further, in rare instances, it is possible for the records of a person who is not deceased to be included erroneously in the Limited Access DMF. Customer specifically acknowledges the terms of Attachment B to the Agreement, which terms apply to Customer. 7. Indemnification. To the extent not prohibited by law, Customer shall indemnify and hold harmless NTIS and the Department of Commerce from all claims, liabilities, demands, damages, expenses, and losses arising from or in connection with Customer's, Customer's employees', contractors', or subcontractors' use of the Limited Access DMF. This provision will include any and all claims or liability arising from intellectual property rights. S. Survival. Provisions hereof related to indemnification, use and protection of Limited Access DMF, audit, disclaimer of warranties, and governing law shall survive termination of this Addendum. 9. Conflict of Terms. Customer acknowledges that the terms of this Addendum, in the event of conflict with the terms of the Contract, apply in addition to, and not in lieu of, such Contract terms, with respect to the Limited Access DMF only. 1 HEREBY CERTIFY that I have direct knowledge of the facts stated above and that I am authorized to execute this Certification on behalf of the Customer listed above. Contractual Documentation CUSTOMER: Baldwin Park Police Department Signature Print Name Title Dated (mm/dd/yy) QMOr®AOLA SOLUTION$ Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 87 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade Flex Maintenance and Support Addendum This Flex Maintenance and Support Addendum ("Addendum"), is between Motorola Solutions, Inc., ("Motorola"), and Baldwin Park Police Department "Customer"). For good and valuable consideration, the parties agree as follows: Section 1: Definitions 1.1 "Coverage Hours" means the hours between 5:00 a.m. and 6:00 p.m., Mountain Time, Monday through Friday, excluding regularly scheduled holidays of Motorola. 1.2 "Documentation" means all written or electronic user documentation for the Software provided by Motorola to Customer. Documentation does not include Motorola marketing materials. 1.3 "Enhancement" means any modification or addition that, when made or added to the Software, changes its utility, efficiency, functional capability, or application, but that does not constitute solely an Error Correction. Motorola may designate Enhancements as minor or major, depending on Motorola's assessment of their value and of the function added to the preexisting Software. 1.4 "Error" means any failure of the Software to conform in all material respects to its functional specifications as published from time to time by Motorola, subject to the exceptions set forth in Section 4. 1.5 "Error Correction" means either a software modification or addition that, when made or added to the Software, establishes material conformity of the Software to the functional specifications, or a procedure or routine that, when observed in the regular operation of the Software, eliminates the practical adverse effect on Customer of such nonconformity. Error Correction services are subject to the exceptions set forth in Section 4. 1.6 "Primary Agreement" means the agreement to which this Addendum is attached. 1.7 "Releases" means new versions of the Software, including all Error Corrections and Enhancements. 1.8 "Response Time" means six (6) or less Coverage Hours, from the time Customer first notifies Motorola of an Error until Motorola initiates work toward development of an Error Correction. 1.9 "Software" means the package of Motorola computer program(s), interfaces and/or data, in machine-readable form only, as well as related materials, including Documentation, initially or subsequently licensed by Customer. Software also includes all Utilities, modifications, new Releases and Enhancements. "Software" specifically excludes Third Party Software, except to the extent otherwise expressly stated in this Addendum. 1.10 "System Application Administrator" means an agent of Customer appointed by Customer, who has been certified on the Software by Motorola, pursuant to the procedures set forth in Section 6 hereof, and is able to communicate effectively with Motorola support personnel in the description and resolution of problems associated with the Software. Contractual Documentation QMI(MMOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 88 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade 1.11 "Support Term" means the entire period during which Customer is receiving support services for the Software under the terms of this Support Addendum, beginning on the installation date of the Software. Support services are included during the Software's Warranty Period, as defined in Section 6.1 of Motorola's Software License Agreement, which is the "Initial Support Term." Thereafter, the Support Term shall automatically renew for successive periods of one year each, unless and until terminated pursuant to Section 8 hereof. In no event, however, shall the Support Term extend beyond the term of the Software License. 1.12 "Third Party Software" means software owned by third parties, whether (i) licensed by the third party to Motorola for distribution to Motorola's customers with the Software, such as mapping software, database software, paging software or open source software, or (ii) separately acquired by Customer as necessary or appropriate for use in conjunction with the Software, such as word processors, spreadsheets, terminal emulators, etc. 1.13 "Utilities" means the software utilities and tools provided by Motorola as part of the Software, including Motorola's XML Query, ODBC interface and implementation code, ctperl, dbdump, and dbload, as well as any other software utilities provided by Motorola in connection with the Software. Section 2: Eligibility For Support 2.1 Support Termination. Motorola's obligation to provide the support and maintenance services described in this Support Addendum with respect to the Software may be terminated pursuant to Section 8.2.2 or suspended, at Motorola's discretion, if at any time during the term of this Support Addendum any of the following requirements are not met: 2.1.1 The Software License must remain valid and in effect at all times; 2.1.2 The Software must be operated on a hardware platform, operating system and version approved by Motorola; and 2.1.3 Customer must be current on payment of maintenance and support fees. 2.2 SAA Replacement. Motorola may require Customer to appoint a new Motorola Application Administrator ("SAX) in order to continue receiving support services or increase Customer's support fees, if Motorola reasonably determines that the acting SAA does not have the training or experience necessary to communicate effectively with Motorola support personnel. Section 3: Scope of Services During the Support Term, Motorola shall render the following services in support of the Software, during Coverage Hours: 3.1 Support Center. Motorola shall maintain a Support Services Control Center capable of receiving from the SAA reports of any software irregularities, and requests for assistance in use of the Software. 3.2 Services Staff. Motorola shall maintain a trained staff capable of rendering support services set forth in this Support Addendum. Contractual Documentation Q) MI(M OL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 89 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade 3.3 Error Correction. Motorola shall be responsible for using all reasonable diligence in correcting verifiable and reproducible Errors when reported to Motorola in accordance with Motorola's standard reporting procedures. Motorola shall, after verifying that such an Error is present, initiate work within the Response Time in a diligent manner toward development of an Error Correction. Following completion of the Error Correction, Motorola shall provide the Error Correction through a "temporary fix" consisting of sufficient programming and operating instructions to implement the Error Correction and Motorola shall include the Error Correction in all subsequent Releases of the Software. Motorola supports two (2) versions back from the most recent release version. However, Motorola may, but is not obligated to, provide Error Corrections for any version of the Software other than the most recent Release. 3.4 Software Releases. Motorola may, from time to time, issue new Releases of the Software to its Customers generally, containing Error Corrections, minor Enhancements, and, in certain instances, if Motorola so elects, major Enhancements. Motorola reserves the right to require additional license fees for major Enhancements. Motorola shall provide Customer with one copy of each new Release, without additional charge. Motorola shall provide reasonable assistance to help Customer install and operate each new Release, provided that such assistance, if required to be provided at Customer's facility, shall be subject to the supplemental charges set forth in Motorola's current Fee Schedule. 3.5 Enhancements. Motorola shall consider and evaluate the development of Enhancements for the specific use of Customer and shall respond to Customer's requests for additional services pertaining to the Software (including, without limitation, data conversion and report -formatting assistance), provided that such assistance, if agreed to be provided, shall be subject to supplemental charges mutually agreed to in writing by Motorola and Customer. Section 4: Services Not Covered bythis Support Addendum The services identified in this section are NOT covered by this Support Addendum. Motorola strongly recommends that Customer secure a separate support agreement with third party vendors for all non - Motorola products. Motorola may, in its discretion, provide such services to Customer upon request, for an additional fee as the parties may agree in writing. 4.1 Third Party Products. Motorola will not provide support for any third party products, including hardware, or support for hardware failure due to the use of any third party products. Motorola may in its discretion provide first -line support for Third Party Software distributed by Motorola; if not, Motorola will refer Customer to the vendor of such software for resolution of support issues. 4.2 Customized Interfaces and Software. Motorola's standard support does not include support for any custom interfaces or other customized Software developed by Motorola or any third party for Customer. Support and maintenance services for customized Software are subject to an additional support fee, if agreed in writing between the parties. Such support and maintenance services include bug fixes and minor modifications to the custom interface or software. They do NOT include major revisions or rewrites, such as those required to make a custom interface work with a new or upgraded version of the applicable third party software. Custom interfaces and support therefore are specific to the designated version of the applicable third party software or system. Any major changes to such third party software or system will require a new custom quote for Motorola to modify the custom interface to work with the new version of the third party software or system. Motorola's support fees may also differ for the new version of the custom interface. 4.3 Network Failures. Motorola will not provide support for any network failures or problems including, but not limited to, cabling, communication lines, routers, connectors, and network software. Contractual Documentation QMOrOROL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 90 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade 4.4 Data Recovery. IVbtorola's standard support does not include restoration and/or recovery of data files and/or the operating system. Motorola will, upon request of Customer and subject to its then - current fees for such services, use reasonable efforts to assist Customer in recovering lost data. 4.5 Unauthorized Use. Motorola will not provide support where the problem arises out of any breach of warranty, damages to the Software or its database, data corruption, or support issues, security issues, or performance issues arising out of Customer's or a third party's use of the Utilities or any software not specifically licensed by Motorola to Customer for use in connection with the Software. Any assistance provided by Motorola in resolving such problems shall be charged to Customer on a time and materials basis. Additionally, any unauthorized use of the Utilities or other software in connection with the Software by Customer (or by a third party with Customer's knowledge) may result, at Motorola's sole option, in voidance of warranties, an increase in the annual maintenance and support fees under this Support Addendum, and/or loss of rights to upgrades under this Support Addendum. 4.6 Database Modifications. Motorola will not provide support for any damages to or problems with the Software or its database, data corruption, support issues, security issues, or performance issues arising from Customer's utilization of the "write" feature of the ODBC interface to write to or modify the database in any way. 4.7 Misuse or Damage. Motorola will not provide support for Software problems caused by Customer misuse, alteration or damage to the Software or Customer's combining or merging the Software with any hardware or software not supplied by or identified as compatible by Motorola, customizing of programs, accident, neglect, power surge or failure, lightning, operating environment not in conformance with the manufacturer's specifications (for electric power, air quality, humidity or temperature), or Third Party Software or hardware malfunction. 4.8 Operating System. Motorola is not responsible for supporting, configuring, maintaining, or upgrading the operating system, including, but not limited to, backups, restores, fixes, and patches, or for providing assistance with problems caused by operating system installation, configuration, errors, maintenance or repair, or using incorrect versions of the operating system. 4.9 Onsite Visits. Onsite service visits to Customer's facility by Motorola are subject to additional charges, as set forth in Section 7.5. 4.10 Printers. Motorola is not responsible for supporting printers connected to the back of terminals/personal computers (commonly called pass -through printing) or network printers are not supported by Motorola. Section 5: Obligations of Customer 5.1 Software Connectivity. Customer must maintain and provide, at no cost to Motorola, a CJIS- approved broadband internet connection to the server used with the Software, 24 hours per day, 7 days per week, to facilitate remote support utilities enabling Motorola support personnel to connect to and provide assistance with the server used with the Software. Third party connectivity tools, such as client VPN software, which must be installed on Motorola equipment, cannot be required by Customer. Contractual Documentation QMI(M OL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 91 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade 5.2 Customer Representative During Onsite Visits. Customer's SAA or another authorized representative of Customer must be present when any onsite support is provided. Customer agrees that if such representative is not present when the Motorola representative arrives onsite, the Motorola representative shall notify an appropriate representative of Customer, if feasible, that there is no Customer IT representative present. If Customer's IT representative does not arrive within a reasonable time, no work will be performed and Customer will be charged for Motorola's expenses relating to the visit. If Motorola's on -site support person determines that changes to Customer's system (hardware or software) are required or advisable, it will inform Customer's representative. If such representative is not authorized to make or approve changes to Customer's system, as applicable, Customer will promptly make available such a person. 5.3 English Language. All communications between Customer and Motorola must be in the English language. 5.4 SAA Assignment. Customer is responsible for providing one or more qualified Motorola Application Administrators as described in Section 6 hereof. At least one authorized representative, identified to Motorola by Customer in writing with contact information, must be available at all times; however, after-hours availability is required only when and if Customer is requesting after-hours support from Motorola. 5.5 Security. Customer is responsible for providing all network and server security. 5.6 Error Information. Customer must provide Motorola with information sufficient for Motorola to duplicate the circumstances under which an Error in the Software became apparent. 5.7 CJIS Compliance. Customer is responsible for its own adherence to the FBI Criminal Justice Information Services (CJIS) Security Policy, the Health Insurance Portability and Accountability Act of 1996 (HIPAA) (to the extent applicable) and any other applicable security and privacy laws and regulations. Motorola will reasonably cooperate with Customer in connection therewith. Section 6: SAA and Support Contact Requirements 6.1 Certification. Customer's designated SAA must be certified by Motorola within one year of the date of Customer's cutover to live operation of the Software ("Go -live"). The designated SAA must meet the following requirements in order to certify at the basic level: 6.1.1 Attend and participate in, and successfully pass the final written and practical examinations from the following courses within one hundred twenty (120) days of installation of the Software: i. System Introduction — Inquiry, ii. System Introduction — Data Entry & Modification, iii. Basic System Administration, and iv. General training applicable to the Software used by Customer. 6.1.2 Pass the Basic SAA exam within one year after the agency's Go -live date. 6.2 SAA Training Costs. Customer will be responsible for the costs of such training, including any course fees, travel, and lodging expenses. Contractual Documentation QMOrOROL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 92 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade 6.3 SAA and Support Contact Information. Contact information for Customer's SAA(s) and other authorized support contacts must be provided by Customer to Motorola's Technical Services department. Any changes to Customer's SAA and support contacts names and contact information must be promptly provided to Motorola's support department. 6.4 Qualifications. Each designated SAA and Customer support contact must be qualified to address, or have other support resources to address, without the aid of Motorola, all problems relating to hardware, software, or operating system not directly associated with the Software. Section 7: Fees and Charges 7.1 Support Fees. During the Initial Support Term, support services are included as part of the initial purchase price paid by Customer. Thereafter, Customer shall pay Motorola the applicable support fees or Motorola support invoice, and any other charges or fees described herein. Motorola reserves the right to change its support fee, effective upon no less than 90 days written notice to Customer prior to the end of the current annual period. 7.2 Support Fee Invoices. Motorola shall invoice Customer for annual Support Fees at the beginning of each contract year. In the event that additional billable work is performed, all billable charges and expenses will be invoiced to Customer at the beginning of the month following the month in which those charges and expenses accrued or were incurred. Customer shall pay the invoiced amounts immediately upon receipt of such invoices. Any amount not paid within thirty (30) days after the invoice date shall bear interest at the rate of eighteen (18) percent per year or the highest rate allowed by applicable law, whichever is less. 7.3 Equipment Fees. Customer shall be responsible for and agrees to pay the fees and charges incurred for procuring, installing, and maintaining all equipment, telephone lines, modems, communications interfaces, networks, and other products necessary to operate the Software. 7.4 After -Hours Charges. Customer agrees to pay additional charges according to the Motorola Fee Schedule for all work required by Customer and performed outside of Coverage Hours. These charges are applicable for any work performed outside of the Coverage Hours, REGARDLESS OF THE CAUSE, even if the requested work was reported and/or initiated during normal Coverage Hours. 7.5 Onsite Support If Customer requests onsite support services, Customer shall reimburse Motorola for all labor, travel, and related expenses incurred by Motorola in providing such support services. 7.6 Additional Fees. Additional support fees may be required by Motorola if there is a significant increase in Customer's size with respect to use of the Software. An increase in size may arise either out of Customer's internal growth or out of a Host Agency/Shared Agency arrangement, if applicable. Relevant factors include number of employees, number of dispatchers and/or number of jail beds. Payment of such additional Support Fees is due within thirty (30) days of the date of the invoice for such fees. Such fees will be prorated, based upon the date during the contract year the increase in Customer's size occurred. Additionally, Motorola may adjust support fees based on changes in (1) additional licenses or modules purchased by Customer, (2) Customer's hardware, (3) the Coverage Hours selected by Customer, or (4) Customer's violation of the restrictions set forth in Section 4.5 hereof. Contractual Documentation QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 93 Baldwin Park Police Department March 21, 2024 Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade 7.6.1 Inflation Adjustment. At the end of the first year of the Addendum and each year thereafter, a CPI percentage change calculation shall be performed using the U.S. Department of Labor, Consumer Price Index, all Items, Unadjusted Urban Areas (CPI-U). Should the annual inflation rate increase greater than 3% during the previous year, Motorola shall have the right to increase all future maintenance prices by the CPI increase amount exceeding 3%. All items, not seasonally adjusted shall be used as the measure of CPI for this price adjustment. Measurement will take place once the annual average for the New Year has been posted by the Bureau of Labor Statistics. For purposes of illustration, if in year 5 the CPI reported an increase of 8%, Motorola may increase the Year 6 price by 5% (8%-3% base). Section 8: Termination 8.1 Automatic Termination. This Support Addendum shall automatically terminate immediately upon termination of the Software License for any reason. 8.2 Termination by a Party. Either party may terminate this Support Addendum as follows: 8.2.1 If either Motorola or Customer provides a written notice to the other party, at least 90 days prior to the end of the then -current Support Term, of its intent to terminate this Support Addendum at the end of such Support Term; or 8.2.2 Upon 30 days prior written notice, if the other party has materially breached any provision of this Support Addendum and the offending party has not cured such breach within the 30-day notice period. 8.3 Final Invoicing upon Termination. Following termination of this Support Addendum, Motorola shall immediately invoice Customer for all accrued fees, charges, and reimbursable expenses; and Customer shall pay the invoiced amount immediately upon receipt of such invoice. Section 9: General 9.1 Incorporation of Additional Terms. The terms of Section 2.1 (Products); Section 6.5 (Warranty Disclaimer); Section 8 (Limitation of Liability); Sections 9 & 10 (Confidentiality and Proprietary Rights); Section 12 (Disputes); and all of the General provisions in Section 13 are hereby incorporated into this Agreement by reference. Contractual Documentation QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 94 Baldwin Park Police Department Motorola Solutions, Inc. Flex Software and CommandCentral Upgrade March 21, 2024 Section 5 Customer affirms that a purchase order or notice to proceed is not required for contract performance or for subsequent years of service, if any, and that sufficient funds have been appropriated in accordance with applicable law. The Customer will pay all invoices as received from Motorola and any changes in scope will be subject to the change order process as described in this Agreement. At the time of execution of this Agreement, the Customer will provide all necessary reference information to include on invoices for payment in accordance with this Agreement. Finance QMOr®AOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 95 Page 113 ML TOJg0L.A SOLUTIONS ORIGINAL INVOICE Motorola Solutions, Inc. Transaction Number Transaction Date Transaction Total 500 West Monroe 8230402070 03-MAR-2023 54,810.13 USD Chicago 1L 60661 United States P.O. Number P.O. Date Customer Account No Federal Tax ID: 36-1115800 1011360352 Payment Terms Payment Due Date Visit our webslto at %wAv.motorolasolutions.com Net Due in 30 Days 02-APR-2023 Bill To Address Ship To Address BALDWIN PARK POLICE DEPARTMENT BALDWIN PARK POLICE DEPARTMENT ATTN: Accounts Payable 14403 EAST PACIFIC AVENUE 14403 E. PACIFIC AVENUE BALDWIN PARK CA 91706 BALDWIN PARK CA 91706 United States United States IMPORTANT INFORMATIQN For all invoice payment inquiries contact spllnvcs@motorolasolutions.com Telephone: (801) 882-2693 Sales Order(s): USC000202172-ROl-DEC-22 22:23:45 PHCIAL IN TR CTI N$ /.COMMENTS General Comment: Regular Invoice Line Item Number Description Qty. Unit Price Amount Item# (USD) (USD) Equipment at Site: 1862943 1011360352 14403 EAST PACIFIC AVENUE BALDWIN PARK CA 91706 United States 1 SSVOOS00012A-SP CAD MAINTENANCE (ENHANCED)-STANDARD:01-APR-2623:31- 1 1,152.16 1,152,16 MAR-2024: Sor0ce From: 01-APR-2023 Service To: 30-SEP-2023 2 SSVOOS00145A-SP COMMAND STAFF PRODUCTIVITY DASHBOARD THIRD PARTY 1 1,805.02 1,805.02 MAINTENANCE - STANDARD:01-APR-2023:31-MAR-2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 3 SSV00S00164A-SP DATA WAREHOUSE INTERFACE MAINTENANCE - STANDARD:01- 1 0.00 0.00 P R-2023:31-MAR-2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 4 SSV00S00181A-SP E9-1-1 INTERFACE MAINTENANCE - STANDARD:01-APR-2023:31- 1 1,152.16 1,152.16 Please detach here and return the bottom portions with your payment ---------------------------------------------..__--.-.--.------------------------------ Payment Coupon Transaction Number Customer Account No Payment Due Date Transaction Total 8230402070 1 4011360352 1 02-APR-2023 54,810.13 USD Please put your Transaction Number and your Customer Account Number on your payment for prompt processing. BALDWIN PARK POLICE DEPARTMENT ATTN: Accounts Payable 14403 E. PACIFIC AVENUE BALDWIN PARK CA 91706 United States Payment Transfer Details CHICAGO WIRE Routing Transit Number: 026009593 ACHIEFT Routing Transit Number: 111000012 SWIFT: BOFAU83N Bank Account No: 3756319819 Send Payments To: Amount Paid MOrOROL A SOLUTIONS Motorola Solutions, Inc. 13104 Collections Center Drive Chicago IL 60693 United States Please provide your remittance details to: US.romittance@motorolasolutions.com DIVERSION CONTRARY TO EXPORT CONTROL LAW IS PROHIBITED Pape 213 dft w11OrOROLA SOLUTIOIVS ORIGINAL. INVOICE Motorola solutions, Inc. Transaction Number Transaction slate Transaction Total 500 West Monroe 8230402070 03-MAR-2023 54,810.13 USD Chicago IL 60661 P.O. Number P.O. Date Customer Account No 1011364352 United States Federal Tax ID: 36-1115800 Payment Terms Payment Due Date Net Due in 30 Days 02-APR-2023 Visit our website at mvm v.motoro€asolut€onsxom Line Item Number Description City. Unit Price Amount Item # (USD) (USD) MAR-2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 5 SSV00S00190A-SP EVIDENCE BARCODE AND AUDITING MAINTENANCE - 1 1,808.12 1,808.12 STAN DARD:01-APR-2023:31-MAR-2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 6 SSV00S00193A-SP EVIDENCE MANAGEMENT MAINTENANCE - STAN DARD:01 -APR- 1 542.23 542.23 2023:31-MAR-2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 7 SSVOOS00262A-SP IMAGING MAINTENANCE - STANDARD:01-APR-2023:31-MAR-2024: 1 1.881.23 1,881.23 Service From: 01-APR-2023 Service To: 30-SEP-2023 a SSVOOS00307A-SP LIVESCAN FINGERPRINTING INTERFACE MAINTENANCE - 1 985.63 985.63 STAN DAR D:01-APR-2023:31-MAR-2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 9 SSVOOS00334A-SP MOBILE FIELD REPORT WITH FIELD INTERVIEW MAINTENANCE - 1 794.73 794.73 S TAN DAR D:01-APR-202 3:31-MAR-2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 10 SSVOOSOG34OA-SP MOBILE GENERIC ACCIDENT FORM MAINTENANCE - 1 2,011,06 2,011.06 S TAN DAR D.01-APR-2 02 3:31-MAR-2024: Service From: 01-APR-2023 Service To:30-SEP-2023 11 SSVOOS00015A-SP HUB MAINTENANCE (ENHANCED) - STANDARD:O1-APR-2023:31- 1 22,671.59 22,671.59 MAR-2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 12 SSVOOS00343A-SP MOBILE GENERIC ECITATION FORM MAINTENANCE - 1 2,011.06 2,011.06 STAN DARD:01-APR-2023:31-MAR-2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 13 SSVOOS00352A-SP MOBILE STATE & NATIONAL QUERIES MAINTENANCE - 1 0,00 0.00 STANDARD:01-APR-2023:31-MAR-2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 14 SSVOUS00354A-SP MOBILE VOICELESS CAD MAINTENANCE - STANDARD:01-APR- 1 2,351.71 2,351.71 2023:31-MAR-2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 15 SSV00S00417A-SP PAWNED PROPERTY MAINTENANCE - STANDARD:01-APR- 1 542.23 542,23 2023:31-MAR-2024: Service From: 01-APR-2023 Service To: 30-SFP-2023 16 SSVOOS00432A-SP PERSONNEL MANAGEMENT MAINTENANCE - STANDARD:01-APR- 1 1,355.24 1,355.24 2023:31-MAR-2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 17 SSVOOS004BOA-SP SENTRYX GIS (GEOBASE) MAINTENANCE - STANDARD:01-APR- 1 0.00 0.00 2023:31-MAR-2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 18 SSVOOS00527A-SP TRAFFIC INFORMATION MAINTENANCE - STANDARM01-APR- 1 956.52 956.52 2023:31-MAR-2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 19 SSVOOS006026-SP MOBILE SERVER CAD SHARE - STAN DARD:01-APR-2023:31 -MAR- 1 806.25 806.25 2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 20 SSVOOS00023A-SP COMPSTAT MANAGEMENT DASHBOARD THIRD PARTY 1 3,610.04 3,610.04 MAINTENANCE - STANDARD:01-APR-2023:31-MAR-2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 21 SSVO0500031A-SP JAIL MANAGEMENT MAINTENANCE - STANDARD:01-APR-2023:31- 1 2,465.44 2,465.44 MAR-2024: DIVERSION CONTRARY TO EXPORT CONTROL LAW IS PROHIBITED Page 313 I 0r0f70L A SOLUTIONS ORIGINAL INVOICE Motorola Solutions, Inc. Transaction Number Transaction Date Transaction Total 500 West Monroe 8230402070 03-MAR-2023 54,810.13 USD Chicago IL 60661 P.O. Number P.O. Date Customer Accou nt No 1011360352 United States Federal Tax ID: 36-1115800 Payment Terms Payment Due Date Not Due in 30 Days 02-APR-2023 Visit our websile at t"vw.motorolasolutions.com Line Item # Item Number Description Qty. Uri it Price (USD Amount (USD) Service From: 01-APR-2023 Service To: 30SEP-2023 22 89VOOS00033A-SP LAW RECORDS MAINTENANCE - STANDARD:01-APR-2023:31- 1 904.40 904.40 MAR-2024: Service From: 01-APR-2023 Service To: 30-SFP-2023 23 SSV00S00o36A-SP MOBILE AVL AND MAPPING MAINTENANCE - STAN DARD:O 1 -APR- 1 932.15 932,15 2023:31-MAR-2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 24 SSVOOS00038A-SP MOBILE RECORDS MAINTENANCE - STANDARD:01-APR-2023:31- 1 453.56 453.56 MAR-2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 25 SSVOOS60052A-SP STATELINK MAINTENANCE - STANDARD:01-APR-2023:31-MAR- 1 3,617.60 3,617.60 2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 26 SSV00S00072A-SP CAD MAPPING MAINTENANCE - STAN DARD:01 -APR-2023:31-MAR- 1 0.00 0.00 2024: Service From: 01-APR-2023 Service To: 30-SEP-2023 Site CA Tax at 0% 0.00 Site Total 54,810.13 USD Subtotal 54,810.13 Total Tax CA 0.00 USD Total Tax 0.00 USD Total 54,810.13 USD Amount Due 54,810.13 DIVERSION CONTRARY TO EXPORT CONTROL LAW IS PROHIBITED U 101 � CD9 COMPUTER SOFTWARE SUPPORT AGREENfCNT This Support Agreement ("this Agreement") is made and entered into this day of 19�, by and between: e SPILLMAN— D TA SYSTEMS,-INC "S 'llman" 810 SOUTH 100 WEST LOGAN UTAH 84321 801 75 -1610 AND Baldwia Pak Police Department "Customer" 14403 Past Pacific Avenue Baldwin Park CA 9 706 Bib 60.4011 WITNESSETH: WHEREAS, Spillman and Customer entered into that certain Computer Software License Agreement dated . 19 (the "License Agreement") under which Customer obtained a non-exclusive, nontransferable license to use certain computer software in object code form and related user documentation (the "Licensed Program") on certain terms and conditions; WHEREAS, Spillman desires to offer Customer certain services with respect to the Licensed Program on the terms and conditions set forth herein; NOW THEREFORE, in consideration of the premises hereof, and the mutual obligations herein, the parties hereto, intending to be legally bound, hereby agree as follows: Section 1 DEFINITIONS ` For the purposes of this Agreement, the following definitions shall apply to the respective capitalized terms: 1.1 "Software Order." A Spillman order form identifying software modules purchased by Customer from Spillman which has been signed and accepted by Customer and has been accepted by Spillman, L2 ")Licensed Program." The computer software known as SPILLMAN Public Safety Softwaree which was developed by Spillman and for which Customer Is paying a maintenance fee to Spillman as identified in a Software Order, including any extracts from such software, derivative works of such software, or collective works constituting such software (such as subsequent Releases) to the extent offered to Customer under this Agreement or License Agreement, This excludes computer software not developed by Spillman which might be used in conjunction with the SPILLMAN Public Safety Software, such as word processors, spreadsheets, terminal emulators, etc, , f 1.3 "Agreement Term." An initial period of one (1) year. Thereafter, the Agreement Tenn shall automatically renew for successive periods of one year each unless and until terminated pursuant to Section 9 hereof. In no event, however, shall the Agreement Term extend beyond the prescribed term of the License Agreement. 1.4 "Error." Any failure of the Licensed program to conform in all material respects to (lie functional specifications for the Licensed Program published from time to time by Spillman. However, any nonconformity resulting from Customer's misuse or improper use of the Licensed Program or combining or merging the Licensed Program with any hardware or software not supplied by Spillman, or not authorized to be so combined or merged by Spillman, shall not be considered an firror. Not shall Licensed Program or data file damage resulting from unauthorized software alterations (including problems, errors, or malfunctions caused or created by the operator), customizing of programs, accident, neglect, power surge or failure, lightening, operating environment not in conformance with the manufacturer's specifications (for electric power, air quality, humidity or temperature), operating system errors, or hardware malfunction be considered an Error. 1.5 "Error Correction." Either a software modification or addition that, when made or added to the Licensed Program, establishes material conformity of the Licensed Program to the functional specifications, or a procedure or routine that, when observed in the regular operation of the Licensed program, eliminates the practical adverse effect on Customer of such nonconformity. Not covered under Error Correction is the responsibility for data rite damage due to software or hardware malfunction. 116 "Enhancement." Any modification or addition that, when made or added to the Licensed program, materially changes its utility, efficiency, functional capability, or application, but that does not constitute solely an Error Correction. Enhancements may be designated by Spillman as minor or major, depending on Spillman's assessment of their value and of the function added to the preexisting Licensed Program. 1.7 "Coverage Monday ihrouah Friday 8:00 AM to 5:OI), Time o)idays. g .,_ P.M, Mountain Trine excluding h..,.__ 1.8 "Response Time." Within Six (6) hours of the Coverage Hours from the time that Spillman verifies that an Error is present, Spillman will initiate work toward development of an Error Correction. 1.9 "Releases." New versions of the Licensed program, which new versions may include both Error Corrections and Enhancements. 1.10 "System Administrator." An agent of Customer with sufficient training and/or experience with a Software Product to communicate effectively with the Spillman Supp o t personnel. Section 2 ELIGIBILITY FOR SUPPORT To be eligible for support For a Software Product, Customer must meet the following requirements. Customer agrees that the obligation of Spillman to continue to provide Services with respect to a Software Product shall terminate if, at any time during the term of this Agreement, these requirements are not met. Nothing in this Agreement shall be construed to obligate Spillman to make Customer support available for a Software Product for so long as Customer shall not have a valid Software Agreement for such Software Product. To be eligible for Software Support for a Spillman Software Product, Customer must meet all of the following requirements: A. Customer has a valid Computer Software License Agreement for the Software Product; B. Customer has a System Administrator C. The hardware platform on which the Software product is to be used is approved by Spillman. D. Customer must be. in compliance with the schedule of payments. Spillman may require Customer to appoint a new System Administrator if Spillman determines that the System Administrator does not have the training or experience necessary to communicate effectively with the Spillman support personnel. Section 3 SCOPE OF SERVICES 3.1 During the Agreement Term, Spillman shall render the following services in support of the Licensed Program, during Coverage Hours, subject to the compensation fixed for each type of service in Spillman's current Fee Schedule: a, Spillman shall maintain a program control center capable of receiving by telephone any operator reports of system irregularities. b. Spillman shall maintain a telephone hot line that allows Customer to report system problems and seek assistance in use of the Licensed Program. c. Spillman shall maintain a trained staff capable of rendering the services set forth in this -Agreement. d, Spillman shall be responsible for using all reasonable diligence in correcting verifiable and reproducible Errors when reported to Spillman in accordance with Spillman's standard reporting procedures. Spillman shall, after verifying that such an Error is present, initiate work, within Response Time, in a diligent manner toward development of an Error Correction, Following completion of the Error Correction, Spillman shall provide the Error Correction through a "temporary fix" consisting of sufficient programming and operating instructions to implement the Error Correction, and Spillman shall include the Error Correction in all subsequent Releases of the Licensed Program. Spillman shall not be responsible for correcting Errors in any version of the Licensed Program other than the most tount Release of the Licensed Program, provided that Spillman shall continue to support prior Releases superseded by recent Releases for a reasonable period sufficient to allow Customer to implement the newest Release, not to exceed 180 days, e. Spillman may, from time to time, issue new Released of the Licensed Program to its customers generally, containing Error Corrections, minor Enhancements, and, in certain instances If Spillman so elects, major Enhancements. Spillman shall provide Customer with one copy of each new Release, without additional charge. Spillman shall provide reasonable assistance to help Customer install and operate each new Release, provided that such assistance, if required to be provided at Customer's facility, shall be subject to the supplemental charges set forth in Spillman's current Fee Schedule. f. Subject to space availability and training fees, Customer may enroll its employees in Spillman's training classes, held at Spillman's facility in Logan, Utah, for regular or advanced training. g. Spillman shall consider and evaluate the development of Enhancements for the specific use of Customer and shall respond to Customer's requests for additional services pertaining to the Licensed Program (including, without limitation, data conversion and report -formatting assistance), provided that such assistance, if agreed to be provided, shall be subject to supplemental charges mutually agreed to by Spillman and Customer, h. Spillman software support, although primarily intended for Spillman application software, also extends limited support for all operating systems where Spillman has an agreement with the suppli4r. However, Customer must be aware of the following facts for limited operating system support: I. In some cases, Customer is in a much better position to deal with operating system issues because they are on -site and because of technical expertise they may have. In these cases, Spillman recommends that they work directly with the hardware vendor on these matters. Spillman will still be available to provide assistance whenever needed, 2. Spillman is forced to work with the company that developed the operating system. If that company fails to provide quality support, Spillman will not be able to provide quality support to our customers. Also, if the company charges Spillman for their support, customer will be billed for these charges. 3. Some operating system problems can only be solved on -site. If and when this situation occurs, Spillman personnel will travel to Customer's site with Customer's approval. Customer will be billed according to the Spillman fee schedule for travel expenses and comprehensive per diem. 4. In the event that a bug is identified in the operating system, Spillman will immediately report the problem directly to the provider. However, we will be required to accept their schedule for fusing the problem. 5. If enhancement requests are made to Spillman for changes to the operating system, Spillman will pass them along to the provider. Spillman can make no commitments as to when, or if, the enhancements will be included In future releases. S. Spillman will provide assistance with operating system upgrades but Customer is responsible for obtaining the upgrade from the vendor and paying any required fee. 7. Most operating system upgrades require on -site assistance. The fee for on -site assistance is not included with Spillman software support, 8. Spillman must approve all operating system upgrades in advance to verify that the upgrade is necessary and compatible with the Spillman software, 3,2 The following items are specifically not covered by this agreement, a. Any hardware failure including, but not limited to, failure caused by wiring, multiplexers, modems, phone lines, power, or connectors. Also, any hardware littlitations due to insufficient memory, disk storage or processing power. I b. Any problems caused by hardware failure, C. Any work required to restore or recover data files and/or the operating system. d. Any problem caused by an operator. e. Configuring, maintaining, and upgrading the operating system including,. but not limited to, backups and restores, fuses, and patches. f Any problems caused by incorrectly installed, configured, or maintained operating system, or versions of the operating system not supported by Spillman. g. Problems with, or caused by = hardware or third party software not supported by Spillman, including, but not limited to, Imaging, Fingerprinting (i.e. DBI, Identix), SNA, high availability, X-stations, word Processors (i.e. WordPerfect, Lyrix, Crystal writer), terminal emulators, etc. h. Any network failures or problems Including, but not limited to cabling, communication lines, routers, connectors, and network software, i. Printers connected off the back of terminals/personal computers (pass through printing) or network printers are not supported by Spillman, Spillman recommends that the customer obtains a support agreement with the third party vendors for the items listed in Section 3.2. Upon request, SPILLMAN will provide on -site support at SPILLMAN'S current rate per hour plus travel expenses and per -diem, Section 4 OBLIGATION OF CUSTOMER 4.1 Customer shall provide access to its facilities in connection with the performance of Spillman of its obligations hereunder. No charge shall be made for such access. It is agreed that prior notification will be given when access is required: 4.2 Customer must provide Spillman with information sufficient for Spillman to duplicate the circumstances under which a Problem in a Software product became apparent. 4.3 Customer must maintain a modem and data set connected 24 hours per day, 7 days a week, to the direct dial network near any CPU used with a Software Product being maintained by Spillman hereunder and provide access to a dedicated voice grade local telephone. 4.4 A representative of Customer must be present when any on -site support is provided. Customer agrees that if such representative is not present when the Spillman representative arrives on site, no work will be performed and Customer will be charged for such Spillman representative. 4.5 All communications by Customer to Spillman must be in the English language. 4.6 Customer is responsible for providing one or more qualified System Administrators as described in Section S. At least one of these System Administrators must be available at all times. F i Section 5 # SYSTEM ADMINISTRATOR REQUIREMENTS 5.1 Each System Administrator must be certified by Spillman by successfully completing and passing the final written and practical examinations of the following training courses: 8. System Introduction - Inquiry (6 Hours) b. System introduction - Data Entry & Modification (6 Hours) C. Unix Fundamentals Training (SCO, AIX, or HP-UX). (Mree Days) d. Basic System Administration (One Day) 5.2 Each System Administrator must be identified in Appendix A properly signed by Customer. 5.3 Each System Administrator must be qualified to address, or have other support sources to address, ,it+ithout the aid of Spillman, all problems relating to any hardware, software or operating system not directly associated with Spillman`s software. 5 5.4 Calls received by anyone not identified in Appendix A are not covered by this agreement and are therefore subject to hourly fees, and are not subject to minimum Response Time. The training requirements specified may be met in two ways; ] , The courses are offered twice each year at the offices of Spillman Data Systems in Logan, Utah, There is no charge for users attending this training, but they must travel to Logan and pay their own living expenses. Course dates may be obtained "from the, Training Department at Spillman Data Systems, The class schedule is: Monday: 8 AM - 5 PM Unix Fundamentals '17_ esdav: 8 AM - 5 PM Unix Fundamentals, continued Wednesday: 8 AM - 5 PM Unix Fundamentals, continued Thumsdaw 8 - 12 AM System introduction - inquiry & Reports I-3PM 3 - 5 PM System Administration: Introduction to Security Friday: 8 - 12 AM System introduction - Data Entry, Modification I.3PM 3 - 5 PM System Administration: Security, continued Saturday: 8 AM - 12 AM System Administration 2. Any of the above courses may also be provided at flue agency. A classroom with sufficient terminals• must be provided. The agency must pay for the training At the reduced rate, travel, and living expenses. Theses costs will be provided on request, Seetion 6 ' FEES AND CHARGES 6.) Customer shall pay Spillman its fees and charges based on the Support Order. The Support Order is attached to and a part of this Agreement, Additional Support Orders may be signed with Spillman from time to time and will become a part of this agreement. Spillman reserves the right to change its Maintenance Fees from time to time, provided that no such change will be effective until at least 90 days after Spillman has given Customer written notice of such change. Fee changes will result from changes in (1) Software Prices, (2) Increases in the number of modules, (3) Increase in the number of users on the system,.(4) Changes in the computer hardware or (5) Selection by Customer of different Coverage Hours. 6.2 Spillman shall invoice Customer at the beginning of each contract year for all fees. Charges accrued and nil reimbursable expenses incurred shall be invoiced at the beginning of the next calendar month, Customer shall pay the invoiced amounts immediately upon receipt of such invoices. Any amount not paid within thirty (30) days after the invoice date shall bear interest at the lesser of eighteen (I8) percent per year or the highest rate allowed by applicable law. 6 r 6.3 Customer shall be responsible for the fees and charges for procuring, installing, and maintaining all equipment, telephone lines, modems, eotnmunications interfaces, and other hardware necessary to operate The Licensed Software and to obtain from Spillman the services called for by this Agreement. 6.4 Customer agrees to pay additional charges according to the Spillman Fee Schedule for all work performed outside of Coverage Hours. These charges are applicable for any work performed after hours, REGARDLESS OF THE CAUSE, even if it was reported and/or initiated during Coverage Hours. 6.5 On -site assistance will be performed as requested by Customer, However, Customer will be billed according to the Spillman Fee Schedule for travel and living expenses, Section 7 PROPRIETARY RIGHTS 7.1 To the extent that Spillman may provide Customer with any Error Corrections or Enhancements or any other software, including any new software programs or components, or any compilations or derivative works prepared by Spillman (collectively, "Vendor Programs"), Customer may (1) install one set of the Vendor Programs in the most current form provided by Spillman, in Customer's own facility; (2) use such Vendor Programs In connection with the Licensed Programs, and in a manner consistent with the requirements of the License Agreement, for purposes of serving Customer's internal business needs; and (3) make one copy of the Vendor Programs in machine-readable farm for nonproductive backup purposes only. Customer may not use, copy, or modify the Vendor Programs, or any copy, adaptation, transcription, or merged portion thereof, except as expressly authorized by Spillman. Upon termination of such License Agreement, Customer shall return or destroy the Vendor Programs, and returning the Vendor Programs in the manner required by the License Agreement shall be sufficient for such purposes, 7.2 The Vendor Programs are and shall remain the sole property of Spillman, regardless of whether Customer, its employees, or contractors may have contributed to the conception of such work, joined in the effort of its development, or paid Spillman for the use of the work product, Customer shall from time to time take any further. action and execute any further instrument, including documents of assignment or acknowledgement, that Spillman may reasonably request in order to establish and perfect its exclusiive ownership rights in such works. Customer shall not assert any right, title, or interest in such works, except for the non-exclusive right of use granted to Customer at the time of its delivery or on -site development, i Section 8 DISCLAIMER OF WARRANTY AND LIMITATION OF LIABILITY 8.1 Spillman disclaims all other warranties, either expressed or implied and representations with respect to the licensed program, except as stated in the License Agreement. 8.2 In no event shall. Spillman be liable for any indirect, consequential, special, exemplary, or incidental damages of whatever and however caused, evert if Spillman has been advised of the possibility of such damages, The cumulative liability of Spillman to the Customer for all claims arising in connection with this agreement shall not exceed the total fees and charges paid to Spillman by the Customer within the last 12 months. 8.3 No action, whether based on contract, strict liability, or tort, including any action based on negligence, arising out of the performance of services under this Agreement, may be brought by either party more than three (3) years after such cause of action accrued, except that an action for nonpayment may be brought within tv%(2) years of the date of the last payment. Section 9 ills4351RU IICi11i 9.l This Agreement may be terminated as follows: a. This Agreement shall immediately terminate upon the termination of the License Agreement; b. This Agreement may be terminated by either party upon the expiration of the then -current term of this Agreement, provided that at least 90 days' prior written notice is given to the other party; or C. This. Agreement may be terminated by either party upon 30 days' prior written notice if the other party has materially breached the provisions of this Agreement and has not cured such breach within such notice period. 9.2 Following termination of this Agreement, Spillman shall immediately invoice Customer for all accrued fees and charges and all reimbursable expenses, and Customer shall pay the invoiced amount immediately upon receipt of such invoice. Customer may continue to use any work supplied to Customer by Spillman for the remaining term of the License Agreement. Any amount not paid within thirty (30) days after the invoice date shall bear interest at the Iesser of eighteen (18) percent per year or the highest rate allowed by applicable law. Section 10 IVUSCELLANEOUS 10.1 Each party acknowledges flint it has read this Agreement, understands it, and agrees to be bound by its terms. The parties further agree that this is the complete and exclusive statement of the agreement of the parties with respect to the subject matter hereof and that it supersedes and merges all prior proposals, understandings, and agreements, whether oral or written, between the parties with respect to the subject matter hereof. This Agreement may not be modified except by a written instrument duly executed by the parties hereto. 10.2 In the event that any provision of this Agreement is held 'uiv�lid, illegal, or unenforceable, the remaining provisions shall be enforced to the maximum extent permitted by applicable law. 10.3 Neither party may assign its rights or duties under this Agrellnent without the prior written consent of the other party, except to a successor of all or substantially all of its business and properties. 10.4 The waiver by either party or any term or condition of this Agreement shall not be deemed to constitute a continuing waiver thereof nor of any further or additional right that such party may hold under this Agreement. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as set forth below. Lcustorner . j Signed: —FdA Printed: Fidel A. Vargas Title: Ma or Date: June 19 i9 96 Accepted an Approved by Spillman: Signed: CEi-C�14.� Printed: Duane Barker Title, Vice President - Finance 4 Date: [sntlnlaino3 E196] APPENDIX A SYSTEM ADMINISTRATORS Baldwin Park Police De artment Customer Name Agreement No. Date SYSTEM ADMINISTRATORS 1. Name: John Yeun Title: Information S stems -Supervisor Office Phone Number: (818) 960-4011 ext. 129 Beeper Number: (818) 916--4171 Home Phone Number: Mailing Address: City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 2. Name: David Villela — Information Systems Support Tale: rt Technician - t ,,.,,......... -- - - Office Phone Number: 818 960-4011 ext. 125 Beeper Number: (818) 835-0434 Home Phone Number. Mailing Address: Cif_ of -Baldwin-Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 Name: Edmund Ur uiza Title: Communications and Police Records Administrator Office Phone Number: (818) 813--5236 t Beeper Number: (818) 850-6487 i ^ Home Phone Number: , Mailing Address: City of Baldwin, Park` _--_ 14403 E. Pacific Avenue Baldwin Park CA 91706 (Customer:] Signed - printed: Fidel. A. Var as Title: Mayor Date: June 19 19 96 .f b Sdata systems, mc. SUPPORT ORDER Customer: Baldivin Park Police Department 14403 East Pacific Avenue Baldwin Parr CA 91706 Contact: Carl Yeates (818) 960-40,11 Law Enforcement Software Modules; HUB Module Law Records Computer Aided Dispatch Geobase Jail Management Traffic Information Personnel Management Pawned Property Bar Coding Evidence/Property Impound Laptop Full Incident Mapping Live Scan Fingerprinting Interface E-911 Interface 3DIC/CLETS Interface 810 south 100 west Logan, Utah 84321 t6011753-1610 Date: 3 Software Maintenance Total $23,716.80 (Second year support begins 15 months from the signing of the Sales Order or the date of the Purchase Order). For Custom Software, first year support starts on the date the Software is installed. The Support Fee is not included in the Custom price unless the first year support is specified. This Software Order was filled by Spillman Data Systems, Inc. This is used only as an attachment to the Computer Software Support Agreement. Approved By; Fidel A. Vargas, Mayor � Name/Title .Tune 19, 1996 Date 10 Pane 112 W0r0H0, .A SOLUTIONS ORIGINAL INVOICE Motorola Solutions, Inc. Transaction Number Transaction Date Transaction Total 500 West Monroe 8230433204 18-NCV-2023 4,869.89 USD Chicago IL 60661 United States P.O. Number P.O. Date Customer Account No Federal Tax ID: 36.1116800 1011360352 Payment Terms Payment Due Date Visit our website at www.motoralasolutions.com Net Due in 30 Days 18-DEC-2023 Bill To Address Ship To Address BALDWIN PARK POLICE DEPT, CITY OF Project No: USCA20DI35 BALDWIN PARK POLICE DEPARTMENT ATTN: Accounts Payable 14403 EAST PACIFIC AVENUE 14403 E PACIFIC AVE Project Name: BALDWIN PARK PI) USCA20D135 13ALDWIN PARK CA 91706 BALDWIN PARK CA W706 United States United States IMPORTANT INFORMATION For all invoice payment inquiries contact AccountsRecelvable@motorolasolutions.com Telephone: (801) 882.2693 Sales Order(s): USC000750717-R19-AUG-23 20:36:32 SPECIAL INSTRUCTIONS I COMMENTS Gerieral Comment: Regular Invoice Line Item Number Description Qty. Unit Price Amount Item # (USD) (USD) I. SSVOOS02367A-SP Service From: 18•DEC-2023 Service To: 17•DEC-2024 1.853,06 FLEX RACIAL PROFILING STANDARD MAINTENANCE:t 8-DEC- 2023:17-DEC-2024: 2 SSVOOSOOObOA-SP Service From: 18-DEC-2023 Service To: 17-DEC-2024 3,016,83 FLEX IBR MAINTENANCE - STANDARD:18-DEC-2023:17-DEG- 2024: Please detach here and return the bottom portion with your payment i------------..—--------•-- _---- - ---- __....---._----------- .------------------ ---.-..w-----..----_---- Payment Coupon Transaction Number Customer Account No Payment Due Date 8230433204 1011360352 18-DEC-2023 USD Please put your Transaction Number and your Customer Account Number on your payment for prompt processing. BALDWIN PARK POLICE DEPT, CITY OF ATTN: Accounts Payable 14403 E PACIFIC AVE BALDWIN PARK CA91706 United States Payment Transfer Details Bank of America, Dallas WIRE Routing Transit Number: 026009593 ACH/EFT Routing Transit Number: 111000012 SWIFT: BOFAUS3N Bank Account No: 3756319806 Send Payments To: 1wMOTORO,LA SOLUTIONS Motorola Solutions, Inc. 13108 Collections Center Chicago IL 60693 United States Please provide your remittance details to: . US.remi€tance@motorolasolutions.com DIVERSION CONTRARY TO EXPORT CONTROL LAW IS PROHIBITED PSI Moro► OLA SOLUTIONS ORIGINAL INVOICE Motorola Solutions, Inc. Transaction Number Transaction Date Transaction Total 500 West Monroe 8230433204 18-NOV-2023 4,869.89 USD Chicago IL60661 United States Federal Tax ID; 36.1115800 P.O. Number P.O. Date Customer Account No 1011360352 Payment Terms Payment Due Date Nat Due In 30 Days 18-DEC-2023 Visit our website at wtiwd.motor6asolutions.com USD Subtotal 4,869. Total Tax CA 0.00 USD Total Tax 0. USD Total 4,869. USD Amount Due 4,869. a DIVERSION CONTRARY TO EXPORT CONTROL LAW IS PROHIBITED 0 MOrOMOLA SOLUTIONS Quoted Date: Quote Expiration: February 22, 2024 Quote Number: July 15, 2024 Prepared By: 1378657 Tally Gochis • Project Management and Installation — Motorola Solutions will assign a Flex Project Manager as the agency's single point of contact. This individual will coordinate Motorola's expert staff as needed to ensure a smooth upgrade transition. Package Quote • Three Year - Custom GIS Managed „ $19,061.84 Services Renewal (Quarterly Updates) *Sales Tax Not Included • ArcGIS Pro Migration Year 1 GIS Managed Services $19,061.84 Year 2 GIS Managed Services $19,061.84 Year 3 GIS Managed Services $19,061.84 3 Year Total: $57,185.52 0 MOrOMOLA SOLUTIONS $19,061.84 First year payment amount due net 30 upon receiving invoice after project completion Customer agrees to pay all invoices within thirty (30) business days of invoice date The Customer's signature below constitutes its agreement to purchase the licenses, products and/or services according to the terms quoted by Motorola Solutions within this document. This document shall serve as an addendum to the Purchase Agreement previously entered into between the Customer and Spillman Technologies. The terms and conditions of the Purchase Agreement, as well as the related License Agreement and Support Agreement, shall apply to the items quoted herein. Customer affirms that a purchase order or notice to proceed is not required for contract performance or for subsequent years of service, if any, and that sufficient funds have been appropriated in accordance with applicable law. The Customer will pay all invoices as received from Motorola and any changes in scope will be subject to the change order process as described in this Agreement. At the time of execution of this Agreement, the Customer will provide all necessary reference information to include on invoices for payment in accordance with this Agreement. Baldwin Park Police Department Customer Name Authorized Signature Date Print Name and Title Bill To Address Ship To Address CA Baldwin Park PD February 14, 2024 Section 1 y IS i{ rs tzinr This Statement of Work (SOW) describes the activities to be completed by both Motorola Solutions, Inc, ("Motorola") and "Customer" in order to enable the delivery of the GIS managed services solution. The offer presented to Customer is for Custom GIS Managed Services. Custom GIS Managed Services provides geodata management and geoprocessing of Customer provided input data. Geodata management is a collection of activities including organizing and editing GIS spatial and or attribute data (location and attributes of features, including their shapes and representation) to maintain current and accurate location information. Geoprocessing performs operations on the dataset and returns the results as an output dataset used in the Motorola system for location validation, CAD recommendations and visual maps. This GIS Managed Services solution does not include the creation or maintenance of data into the NENA NG911 schema and any NG911 work is out of the scope of this contract. Service delivery is limited to that presented in this Statement of Work. While Motorola is responsible for executing data updates in accordance with direct Customer requests, Motorola is not responsible for data errors stemming from the Customers source data. Requests for service outside of this Statement of Work will be considered by Motorola in accordance with Motorola's contract change process. The duration of the service is in accordance with the Term noted in the Agreement and commences on the Effective date. GIS Managed Services Custom provides a quarterly service delivery cadence, as noted on the quote page. Data Types and Frequency Table The Data Types and Frequency Table presents the layer types and update cadence provided by Motorola that will be processed as described in this SOW. Layer classifications defined as: • External — layers that are supplied to Motorola that are used for processing/publishing or visual map display. • Agency — layers that are either managed by Motorola on behalf of the Customer or hosted by Motorola for the Customer to manage. • Routing — layer(s) that is used specifically for quickest routing and managed by either Motorola on behalf of the Customer or by the customer as an external source. GIS Managed Services Custom Statement of Work Use or disclosure of this proposal is subject to the restrictions on the cover page. MOrOHOLA SOLUTIONS Motorola Solutions Confidential Restricted FGM21PC12345 Page 1 CA Baldwin Park PD February 14, 2024 Customer will provide the following environment required to support the delivery of the service: Dedicated GIS server with unattended access by Motorola exclusively used to support the Flex solution that meets or exceeds current Esri ArcGIS Server system requirements. • Installation of Flex full client on GIS Server. • ArcGIS Desktop/Pro Basic license. Customer will supply authorization files to Motorola Solutions. - If Customer is unable to provide authorization numbers, Customer will work directly with an Esri account representative to acquire license authorization numbers. - If the Flex Quickest Route module is purchased, an Esri ArcGIS Desktop/Pro Network Analyst Extension license will be provided by the Customer. - Customer is responsible for staying current with Esri ArcGIS Desktop/Pro + Extensions annual software maintenance. • A local user account with local administrator permissions on GIS Server. • Request necessary patches required to support the GIS Managed Service delivery. Motorola will provide to the following environment items required to deliver the service: • A practice database refresh if not previously completed within three months of the term Effective date. • Validate Flex patching levels are current for the applicable products. If patches are required, patches may be obtained by the Customer via the Flex patching process using the Flex Patch Request form. • Validate Esri software version(s) and authorizations inclusive of ArcGIS Server, ArcGIS Desktop/Pro and Network Analyst Extension license (for use with Flex Quickest Route module) on the GIS Server. • Remote Access appliance (example: Bomgar) installation file used for unattended remote access. An ArcGIS Enterprise account used by Customer to maintain identified agency layers via the Motorola provided local data web application. GIS Managed Services Custom Statement of Work Use or disclosure of this proposal is subject to the restrictions on the cover page. moronOLA SOLUTIONS Motorola Solutions Confidential Restricted FGM21PC12345 Page 2 CA Baldwin Park PD February 14, 2024 Services1.1.2 GIS Managed ll The objective of the GIs Managed Services Welcome Call is to review the processes and procedures involved in delivering the service, the delivery cadence and engagement process and the scope of the service. Motorola Responsibilities • Initiate the welcome teleconference. • Review the roles of the project participants to identify communication flows and decision —making authority between project participants. • Review unattended GIS data access method to the GIs Server with the Customer. • Review the Service Delivery Environment requirements. • Review Motorola and Customer responsibilities, expectations, scope and terms of the service. • Review existing visual maps. • Discuss Customers access to and knowledge of the Motorola provided local data web application. • Discuss and agree upon recurring dates that Motorola will deliver GIS updates. Delivery date could be plus or minus five business days from the agreed upon date. • Request and receive the most up to date copy of existing GIS Data (as determined by Motorola) in an Esri supported format. Customer Responsibilities • Acknowledge the need for Customer data edit requests to be clearly defined, communicated and delivered to Motorola in accordance with the agreed upon schedule. • Name a GIS knowledgeable person who will serve as the single point of contact and be responsible for communication of data edits and clarification of data edit requests. • Acknowledge the unattended GIs data access method to the GIS Server. • Confirm network access of GIS Server for use by the Flex system. • Review the layers included in the updates noted in the Data Types and Frequency Table. • Provide the recurring dates that Motorola will deliver the GIS updates. • Provide requested GIS data within ten business days of the conclusion of the GIS Services Welcome Call. GIS layers include location verification, zone, and routing data represented in point, line, and polygon feature classes. GIS data and map updates are completed with the update frequency presented in the Data Type and Frequency table. For each update, the ArcGIS Server services used by the Flex system will be refreshed with the updated data and activated for the Customer. The Customer will be notified before and after the update is applied to confirm the update is functional after completion. GIS Managed Services Custom Statement of Work Use or disclosure of this proposal is subject to the restrictions on the cover page. MOrONOLA SOLUTIONS Motorola Solutions Confidential Restricted FGM21PC12345 Page 3 CA Baldwin Park PD Motorola Responsibilities w Request and process external G|8data updates from the Customer's source G|Gdata contact. Models used for processing updates shall be updated if the source eohenoo changes. Publish data updates represented in the location validation and locator services to Customers location validation environment. w Acknowledge receipt of request and understanding of the specifics of the requested change within 3 business days of receipt. w Process agency G|8data updates from Motorola -provided |000| data web application. w Process agency G|S data retained in Motorola data repository that is not available in Motorola -provided |OC@| data web application. w Motorola will rebuild and republish the network dataset for routing service. w Update and publish Esrimap service(e)tpsupport Flex Mapping. w Perform symbology and labeling updates to map services as requested by Customer and published per the update frequency. w Create mobile map packages (MMPK) for offline use of the Flex Mobile Map. All associated locators and, if present, network dataset will be included in MMPK package. w Update Customers practice database and transmit email correspondence toCustomer confirming delivery Of8n update. w Prior to updating Customers live database, email Customer informing them of the time the live database will b8switched tOthe updated services. w Email Customer upon completion of live database and map services updates confirming completion Ofthe delivery cadence. w Provide Motorola with consistent G|8data upon request atleast 5business days before the scheduled update. w Use Motorola -provided local data web application to update agency GIS data layers. w Provide Motorola with clear and specific agency data layer update changes that are not available in MotOnD|G provided |0cG| data web application. w Within 3 business days Of K8Ob]n]|8 notifying Customer Of@n update being applied to the practice database, test location and zone assignments. w Notify Motorola of any issues with the updates on the practice database that cause Customer to reject th8 update and prevent Motorola from applying the update to the live system. • Distribute W1yWPK'StO Customer devices that have Flex Mobile yW8p iDSt8||9d. Motorola will execute address maintenance on an annual basis to keep historic addresses in sync with the current G|S data. The OO8iDt8D8D0e is facilitated by batch Ud|hv in the Administration Manager of the Flex client. msManaged Services Custom Statement mWork Use mdisclosure mthis proposal is subject to the restrictions onthe cover page. MOmHOL"ow"°ONa Motorola Solutions Confidential Restricted pum21Pc123*5 CA Baldwin Park PD February 14, 2024 `I . 111111 • Coordinate with Customer on the execution of the address maintenance utility. • Execute address maintenance to keep GIS data and historic data in sync. Customer Responsibilities • Coordinate with Motorola on the execution of the address maintenance utility. • Correct identified erroneous address maintenance errors. The Motorola Flex product possesses the capability of including orthophotographic imagery (sometimes referred to as aerial imagery) when published as an ArcGIS Server map service. Motorola is not responsible for acquiring, processing, ortho-correcting or distributing the imagery or the data contained therein. It is the sole responsibility of the Customer to maintain this data and to work with the air photo vendor to make any changes or corrections. Customers may obtain Esri guidance on map service uses and functionality on the Esri website (Go to htt sal\entercrise.arc is.com, search ArcGIS Server, go to current release version and reference `What is a map service?" for service explanation and publishing guidance). Publishing of map services including imagery on the dedicated Flex GIS server is only permissible when publishing as a dynamic map service. Publishing of map services using tile caching is not supported on the dedicated Flex GIS server. If Customer chooses to use map services with tile caching, a separate standalone GIS server (virtual or physical) will need to be provided and installed by Customer*. Motorola does not provide for deployment or support assistance of map services using tile caching including imagery, customer may provide Motorola the map service URA and Motorola will add the URA in the Flex mapping configuration page. Maintaining the Esri and Flex GIS Service environment is a collaborative set of tasks to be fulfilled by each party. In the event an Esri version update to ArcGIS Server is required for ongoing support of the Flex system, Motorola will perform the update and authorization of ArcGIS Server OEM. GIS Managed Services Custom Statement of Work Use or disclosure of this proposal is subject to the restrictions on the cover page. MOrOHOLA SOLUTIONS Motorola Solutions Confidential Restricted FGM21PC12345 Page 5 CA Baldwin Park PD February 14, 2024 Motorola will update Flex SOE and Flex address locators as needed to support the Flex solution. The Customer will update the Esri ArcGIS Desktop/Pro software as needed to support the operation of the Flex solution. In the event the Customer cannot update the Esri ArcGIS Desktop/Pro software, the Customer will provide the Esri authorization information to Motorola. Motorola will perform and authorize the update. The Customer will update the Esri ArcGIS Server software (if not purchased through Motorola) as needed to support the operation of the Flex solution. In the event the Customer cannot update the Esri ArcGIS Server software, the Customer will provide the Esri authorization information and installation media to Motorola. Motorola will perform and authorize the update. Motorola will only update and authorize installations of the ArcGIS Server stand-alone application. Motorola will not update or authorize ArcGIS Enterprise or any of its modules beyond the ArcGIS server module. Section 2 � L t In accordance with the terms and conditions of the Agreement, this Statement of Work (SOW) defines the principal activities and responsibilities of all parties for the delivery of the Motorola Solutions, Inc. (Motorola) services as presented in this offer to the Customer (hereinafter referred to as "Customer"). When assigning responsibilities, the phrase "Motorola" includes our subcontractors and third party partners. Deviations and changes to this SOW are subject to mutual agreement between Motorola and the Customer and will be addressed in accordance with the change provisions of the Agreement. Unless specifically stated, Motorola work will be performed remotely. Customer will provide Motorola resources with unrestricted direct network access to enable Motorola to fulfill its delivery obligations. Motorola's ArcGIS Pro migration services are limited to migrating the Customers existing Esri ArcGIS Desktop environment to Esri's ArcGIS Pro environment to support the continued use of Customers existing GIS data in the Motorola system. The services are limited to those contained in this SOW and exclude procurement, installation, initiation and or configuration of any additional hardware, software or service. GIS Managed Services Custom Statement of Work Use or disclosure of this proposal is subject to the restrictions on the cover page. MOrONOLA SOLUTIONS Motorola Solutions Confidential Restricted FGM21PC12345 Page 6 CA Baldwin Park PD February 14, 2024 Motorola and the Customer will work to complete their respective responsibilities in accordance with the mutually agreed upon Project Schedule. Any changes to the Project Schedule will be mutually agreed upon via the change provision of the Agreement. i In order to enable a successful migration from ArcGIS Desktop to ArcGIS Pro, both Motorola and the Customer will assign sufficiently skilled resources to fulfill the responsibilities outlined in this Statement of Work. Motorola GIS Analyst The Motorola GIS Analyst specializes in geographical information technology and possesses expert level experience with ESRI toolsets. The Motorola GIS Analyst fulfills the Motorola responsibilities outlined in this SOW and provides the following: • Customer guidance with adherence to GIS data requirements of the Motorola GIS system. • Consult on the conversion of Customer GIS source data for Motorola use. Key Dispatch Resource The key dispatch resource plays an integral part in testing the migrated GIS system and is the conduit between the GIS Administrator and dispatchers. Active participation in testing is critical to the successful completion of the ArcGIS Pro migration activities. Motorola Services are considered complete upon Motorola performing the last task listed in a series of responsibilities. Customer task completion will occur per a mutually agreed upon schedule enabling Motorola to complete its tasks without delay. Customer will provide Motorola written notification that it does not accept the completion of Motorola responsibilities or rejects a Motorola service deliverable within five business days of completion or receipt of a deliverable. The Service Completion will be acknowledged in accordance with the terms of Master Customer Agreement and the Service Completion Date will be memorialized by Motorola and Customer. GIS Managed Services Custom Statement of Work Use or disclosure of this proposal is subject to the restrictions on the cover page. ® MOrOHOLA SOLUTIONS Motorola Solutions Confidential Restricted FGM21PC12345 Page 7 CA Baldwin Park PD February 14, 2024 A clear understanding of the expectations of both Motorola and the Customer are critical to fostering a collaborative environment of trust and mutual respect required for a successful migration to ArcGIS Pro. A Planning teleconference will be scheduled after the Agreement has been executed to review the scope and involvements in completing the migration. Timely interaction is critical to the successful completion of the migration. The agenda will include the following: • Review project delivery requirements as described in this SOW. • A review of the hardware and software prerequisites. • Discuss Customer involvement in data gathering, data clean up and provisioning to confirm understanding of the scope and required time commitments. Discuss Motorola remote access requirements (access to a secured two-way Internet connection to the Motorola system firewalls for the purposes of upgrade activities). • Schedule the remote Planning Session. • Request the attendance of any additional Customer resources that are instrumental in the project's success, as needed. • Review the Flex patching level. • Provide Customer a link to the Flex Hardware and System Requirements documents contained in the Motorola Solutions Learning Site (LXP). • Review the GIS data requirements. • Review GIS layers used in existing purchased Flex modules. • Review Motorola's delivery approach, schedule, and its reliance on Customer -provided remote access. • Schedule migration check session. Customer Responsibilities • Update and/or confirm Flex patching is at or above patch level 2023.3. • Provide confirmation that the Practice environment Database is functioning and accessible. • Verify the Customer provided Windows GIS server is running an ArcGIS Server version that supports the ArcGIS Pro environment as per the most current Flex Hardware and System requirements found in Motorola LXP. • Provide an ArcGIS Pro license that coordinates with the ArcGIS Server version that is present on the Windows server dedicated for use as the Flex GIS server. • If an SSL certificate is a configured component of the Customer's GIS Server verify certificate is configured for use with ArcGIS Server. • Review current system, module requirements and GIS Data Requirements documents located in Motorola LXP. GIS Managed Services Custom Statement of Work Use or disclosure of this proposal is subject to the restrictions on the cover page. MorONOLn SOLUTIONS Motorola Solutions Confidential Restricted FGM21PC12345 Page 8 CA Baldwin Park PD February 14, 2024 • Provide the current ArcGIS Desktop based folder and data structure to Motorola. Migration it Over a mutually agreed upon period of time Motorola will develop a functional dataset to be delivered to the Customer in the format necessary for the ArcGIS Pro migration. • Build the ArcGIS Pro folder and data structure that will be delivered to the Customer during the Conversion Execution activities. • Upon completion of the Migration Build, deliver the dataset to the Customer and load the delivered dataset on the Flex GIS Server. • Perform data clean up, as may be required to ensure data conforms to Flex GIS Data requirements. Conversion processing consists of two primary activities: building the migration dataset and setting up the dataset on the Flex GIS Server. Motorola will complete the conversion via remote access to the Flex GIS server. After the conversion work activities have been completed, the practice database will be linked to the new ArcGIS Pro published services. Motorola Responsibilities • Build the migration dataset. • Upon completion of the migration build, deliver the migration build dataset. • The following items will be completed: - Provide FlexEnterpriseSOE.soe, FlexProToolboxTools scripts, and locator build requirements. Execute each of the following on the Customers GIS environment: • Import Customers GIS data into the migrated file structure to create a staging area on the Customer Practice environment. • Model setup and Flex toolset • Create ArcGIS Pro supported files to support contracted Flex modules. • Update map configuration in the Administration Manager (adminutil) on the Flex system. • Test address validation within the Flex client to confirm that GeoValidation is functioning. • Test visual map display and routing capability if Mapping modules and or quickest route are components of Customers system. GIS Managed Services Custom Statement of Work Use or disclosure of this proposal is subject to the restrictions on the cover page. MOrONOLA SOLUTIONS Motorola Solutions Confidential Restricted FGM21PC12345 Page 9 CA Baldwin Park PD February 14, 2024 Validation in Period The validation burn in period provides the Customer an opportunity to exercise the migrated GIS system prior to commencing production use. The validation burn in period starts upon conclusion of the migration execution for the practice environment and extends for ten business days. Provide remote assistance in support of Customer testing activities of contracted Flex modules within the Practice database. • Assist Customer in determining GIS data issues affecting expected outcomes. • Respond to Customer reported anomalies manifesting in the Flex software. Customer es onsibili ies • Exercise testing of the contracted Flex modules in the Practice environment, validating Customer generated use cases. • Use the Motorola resource to triage anomalies so as to identify GIS data issues versus Flex application issues. • Correct any identified GIS data issues. • Upon conclusion of the validation burn in period, place a freeze on the Practice database in preparation for activation in production. • Coordinate a day and time for Motorola to apply migrated services to the production environment. Applying migrated services to the Production environment completes the upgrade process. Motorola and Customer will agree upon the day and time to apply the migrated services to the production environment. Both parties will participate via a teleconference in order to respond to any negative impacts that may arise in the production environment. Establish a teleconference prior to initiating the implementation of migrated services in the Production environment. • Apply migrated services to the production environment. • Verify functionality of the contracted Flex modules within the Flex client to confirm that they are operational in the Production environment. • Ensure availability of the Key Dispatch and SAA representatives. Provide Motorola written documentation of any anomalies in the production environment, directly attributed to the ArcGIS Pro migration, within five calendar days of commencing use in the Production environment. If not included in the current GIS Managed Services service agreement, perform routine Address Maintenance to ensure database location integrity. GIS Managed Services Custom Statement of Work Use or disclosure of this proposal is subject to the restrictions on the cover page. MOrONOLA SOLUTIONS Motorola Solutions Confidential Restricted FGM21PC12345 Page 10