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04.17.24 Staff Report
Agenda April 7 2024, i i PM Mayor Emmanuel J. Estrada Mayor Pro Tem Jean M. Ayala Councilmember Alejandra Avila Councilmember Daniel Damian Councilmember Monica Garcia Welcome to your City Council Meeting We welcome your interest and involvement in the City's legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city's website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. The City of Baldwin Park provides two ways to watch a City Council meeting: In Person Online in 1101 Most City Council meetings take Audio streaming will be available at place at City Hall, 14403 E. Pacific https://www.youtube.com/channel/UCFLZQ httpdDFRjy59rhiDZl3Fr�/featured?view as=subscriber Ave., Baldwin Park, CA 91'706 ://baldwinpark.pranicus.comNiewPub/isher.php ?view id=10 Reasonable Accommodations Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk's Ogee at (626) 960-4011. The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk. Public Communication There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to commentsL&baldwinpark.com. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting. Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA. PUBLIC COMMUNICATIONS OPEN SESSION/STUDY SESSION Presentation — Draft Short -Term Rental Ordinance presented by Ron Garcia, Director of Community Development. Presentation — Ramona Boulevard Grade Separation Project Study Report Equivalent presented by Charles Tsang, P.E.T.E., Senior Director, Regional Rail from L.A. Metro RECESS CLOSED SESSION 1. Conference with Legal Counsel — Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956: Case: Jose Estrada vs City of Baldwin Park Case No.: 22PSCV01785 2. Conference with Legal Counsel - Initiation of Litigation Pursuant to California Government Code, Section 54956.9 (d)(4). One Potential Case - Calino Avenue Project — Contractor Dispute 3. Conference with Real Property Negotiators Pursuant to California Government Code, Section 54956.8 Property: Property Adjacent to Barnes Park - Assessor Parcel Number: 8550-004-026 Agency negotiator: Enrique Zaldivar, CEO; Sam Gutierrez, Director of Public Works Negotiating parties: Consumers Holding Company Under negotiation: Price & Terms of Payment 4. Conference with Labor Negotiator Pursuant to California Government Code, Section 54957.6 Agency Designated Representative: Enrique C. Zaldivar, Chief Executive Officer; Rose Tam. Finance Director; Karina Rueda, Human Resources Manager Employee Organizations: Baldwin Park City Employees Association (CEA) Baldwin Park Classified Confidential Employees Association (CCEA) Baldwin Park Classified Management Employees Association (CMEA) Baldwin Park Police Management Employees Association (PMEA) Baldwin Park Police Association (POA) Service Employee International Union (SEIU) CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Christopher Saenz City Cleric For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at sduinones(o)baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 1I) Agenda April 2024, ii PM Mayor Emmanuel J. Estrada Mayor Pro Tem Jean M. Ayala Councilmember Alejandra Avila Councilmember Daniel Damian Councilmember Monica Garcia Welcome to your City Council Meeting We welcome your interest and involvement in the City's legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city's website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. How to watch The City of Baldwin Park provides two ways to watch a City Council meeting: In Person I& Most City Council meetings take place at City Hall, 14403 E. Pacific Ave., Baldwin Park, CA 91706 Online Audio streaming will be available at https://www.youtube. com/channel/UCFLZO dDFRiy59rhiDZ13Fglfeature0view as=subscriber Lqq.,Abaldwinpark. clranicus.comMewPublisher.php?view id=10 Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk's Office at (626) 960-4011. r r i The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Cleric. ' r rr rr r rr There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to commentskbaldwinpark.com. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE REPORT FROM CLOSED SESSION ANNOUNCEMENTS The City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS COMMENDATIONS & PRESENTATIONS Proclamation — Donate Life Month Proclamation presented to Jolene Vargas, OneLegacy Ambassador Recognition — Certificate of Recognition for winning the Ontario International Airport Logo Drawing Contest depicting Autism Awareness presented to Erick Olea Proclamation — Autism Acceptance Month Proclamation presented to Erick Olea. Presentation — Retirement Recognition for Years of Service presented to Irma Garcia, Senior Center Program Supervisor PUBLIC COMMUNICATIONS CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. City of Baldwin Park's Warrants and Demands Staff recommends that the City Council ratify the attached Warrants and Demands Register. 2. Treasurer's Report City (CC) — January 2024 Staff recommends that Council receive and file the Treasurer's Report for January 2024. 3. Meeting Minutes It is recommended that the City Council approve the following meeting minutes of the Special City Council Meeting and Regular City Council Meeting held on April 3, 2024. 4. Claim Rejection It is recommended that the City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant: 0 Oscar Henry Martinez The claimant alleges bodily injury. This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Council Members refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Council Members 5. Approval of Agreement with Learning Enrichment After -School Program, Inc. (dba Leap) for the Summer Lunch Program It is recommended that the City Council: 1. Authorize the Mayor to execute a one (1) year service agreement with Learning Enrichment After -School Program, Inc. (dba Leap); and 2. Authorize Director of Recreation & Community Services to execute any associated documents; and 3. Authorize Director of Finance to appropriate funding and make necessary changes to the budget. 6. Grant Reimbursement report for 3rd Quater FY23-24-January 1, 2024 to March 31, 2024 It is recommended that the City Council receive and file this report. 7. Approval and Adoption of Resolution No. 2024-01.1 and Consideration of a Memorandum of Understanding (MOU) with Goodwill Southern California to Re - Establish the NextGen Youth Workforce Program. It is recommended that the City Council: 1. Approve Resolution No. 2024-011 and the proposed MOU with the GSC; and 2. Authorize the Mayor to execute the MOU; and 3. Confirm the appropriation of $20,560 of American Rescue Plan Act (ARPA) funds carried over from 2023 for Summer 2024; and 4. Appropriate an additional $120,000 of ARPA Funds to fund the City's contribution for the 2024 and 2025 NextGen Program; and 5. Authorize the CEO to make technical adjustments as may be necessary to carry out the direction of City Council. 8. Draft FY 2024-25 Annual Action Plan and CDBG Funding Requests It is recommended that the Mayor and City Council accept the Draft 2024-25 Annual Action Plan and continue the 30-day public comment period which began on April 12, 2024 in compliance with the Consolidated Plan Procedures at 24 CFR Part 91 9. Implement and Update Written Policies and Procedures for Accounting and Financial Reporting, Federal Awards Management, and Automated Clearinghouse (ACH) and Wire Transfer Policy and Procedures It is recommended that the City Council review and approve the following accounting and financial reporting policies and procedures as follows: 1. Federal Awards Management Policy 2. Subrecipient Monitoring Policy 3. Write-off Policy 4. ACH and Wire Transfer Policy and Procedures 10. City to City Friendship Relationship Between the Cities of Baldwin Park and Fresnillo, Zacatecas, Mexico It is recommended that the City Council: I. Declare Sunday August 11, 2024, as the official day for the diplomatic visit by the City of Fresnillo, Zacatecas, Mexico, to be led by Interim Mayor Rita Rocio Quinones de Luna. 2. Declare that the hosting of the 2nd Annual Friendship Basketball Tournament at Morgan Park will serve as the main event for the diplomatic visit. 3. Authorize the Director of Finance to appropriate up to $12,000 from the General Fund and make necessary budget adjustment to defray expenses associated with the event. 11. Approve Amendments to the Professional Service Agreements (PSAs) with David Volz Design, Evan Brooks and Associates (EBA), Infrastructure Engineers a Bowman Company, John L. Hunter and Associates, Onward Engineering, RKA Consulting Group, TAIT and Associates and Willdan Engineering to Extend Term for One -Year and Authorize Staff to Publish a Request for Qualifications (RFQ) to Update and Establish the List of On -Call Consultants for Engineering Services. It is recommended that the City Council: 1. Authorize the Director of Public Works to publish a Request for Qualifications to establish an updated list of on -call Engineering Consultants Firms; and, 2. Approve Amendments to the current Professional Services Agreements for a one- year term extension with David Volz Design, Evan Brooks and Associates, John L Hunter and Associates, Onward Engineering, RKA Consulting Group, TAIT and Associates, Infrastructure Engineers, and Willdan Consulting; and, 3. Authorize the Mayor and City Clerk to execute the Amendments to the PSAs. 1.2. Approval of a Construction Contract with Gentry General Engineering Company for the Construction and Completion of Unfinished Improvements for City Project No. CIP 22-040, Calino Avenue Sewer and Storm Drain Improvements It is Staff s recommendation that the City Council: 1. Find Stance Construction Company in default of its Contract; and 2. Approve and award the construction contract to Gentry General Engineering Company of Colton, CA in the amount of $851,790.78 for the completion of unfinished improvements at Calino Avenue; and 3. Authorize the Mayor and City Clerk to execute the contract with Gentry General Engineering Company; and 4. Authorize the Director of Finance to transfer $80,000 from CIP22-037, Acct. # 275- 50-752-58100-55017 to CIP22-040, Acct #275-50-752-58100-55021; allocate $310,61.7.77 to Acct 100-50-000-46950-55021 from expected surety payment received and Acct #100-50-752-58100-55021 for the additional expenditures and to make necessary budget adjustments. 13. Authorization to Submit a Voucher Application Pursuant to the U.S. Department of Energy's Energy Efficiency Conservation Block Grant Program (EEBCG) for the Procurement of Solar Powered Lighting It is recommended that the City Council: 1. Authorize staff to submit a voucher application to the Department of Energy's EECBG Program for the procurement of solar -power lighting equipment; and 2. Authorize the Director of Finance to appropriate $127,900 to Fund No. 270, assign an account number including the project number, and make the necessary budget adjustments; and 3. Authorize the Director to Public Works to process the necessary grant documentation. REPORTS OF OFFICERS 14. Consideration and Direction for Title and Sub -Logo for the Education and Outreach Campaign for Active Transportation Cycle 3 Project — CIP 20-129, San Gabriel River Commuter Bikeway Greening Project Ph II — Generally known as the Big Dalton Bike and Walk Trail It is recommended that the City Council: 1. Select an official local name for the Bike/Walk Trail Project; and 2. Select a project sub -logo to be used along with the City's logo. 15. American Rescue Plan Act (ARPA) Grant Updates on Appropriations, Expenditures, and Available Balances It is recommended that the City Council: 1. Approve or make changes to the ARPA updated allocation, and 2. Add new programs or projects to the remaining unappropriated balance, and 3. Authorize the Director of Finance to set up account #s for appropriation to the new programs and projects and make necessary budget amendments. CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION SA 1. Successor Agency to The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Register. SA 2. Treasurer's Report SA — January 2024 Staff recommends that the Board receive and file the Treasurer's Report for January 2024. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at sc�uinones(&baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) ITEM NO. TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance sn �a�R'E� PREPARED BY: Ana Zhang, Senior Finance Clerk JA,4;,� DATE: April 17, 2024 SUBJECT: City of Baldwin Park's Warrants and Demands SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payroll for the last period was $518,787.93 and the attached General Warrants Register was $1,042,933.00 for a total amount of $1,561,720.93. BACKGROUND The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: 1. The last payroll of the City of Baldwin Park consists of check numbers 202310 to 202330 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 46359 to 46628 for the period March 17, 2024 through March 30, 2024 inclusive; these are presented and hereby ratified in the amount of $518,787,93. 2. General Warrants, with the electronic fund transfer (EFT) bank drafts in the amount of $318,552.21 and checks from 245492 to 245720 in the amount of $724,380.79 for the period of March 26, 2024 to April 4, 2024, inclusive; in the total amount of $1,042,933.00 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Check Register Page 1 / 1 Zu Payment Number 1053 1053 1053 1053 1054 1054 245492 245493 245494 245494 245495 245496 245496 245496 245496 245497 245497 245498 245498 245498 245498 245498 245498 245498 245499 245499 245500 245500 245500 245500 245501 245502 245503 245504 245505 245505 245506 245507 245507 245507 245508 245509 245509 245510 245511 245512 245512 245513 245514 245514 245515 245515 City of Baldwin Park, CA Check Register By (None) Payment Dates 3/26/2024 - 4/4/2024 Payment Date Vendor Name Description (Item) Account Number Amount 03/29/2024 P.T.E.A. PTEA DUES 100-00-000-21220-00000 $ 362.50 03/29/2024 P.T.E.A. CLERICAL DUES 100-00-000-21224-00000 $ 125.00 03/29/2024 P.T.E.A. PTEA DUES 100-00-000-21220-00000 $ 362.50 03/29/2024 P.T.E.A. CLERICAL DUES 100-00-000-21224-00000 $ 125.00 04/04/2024 BALDWIN PARK POA POLICE SWORN DUES 100-00-000-21219-00000 $ 5,596.86 04/04/2024 BALDWIN PARK POA POLICE NON -SWORN DUES 100-00-000-21219-00000 $ 1,371.01 03/28/2024 SHIRLEY QUINONES CITY CLERKS ASSOCIATION OF CALIFORNIA 4/3-4/5/2024 100-10-120-53350-00000 $ 818.16 03/28/2024 ABSOLUTE SECURITY INTERNATIONAL CORP SECURITY SRVC FOR EMERGENCY@SENIOR CENTER 2/22/24 100-60-620-53371-00000 $ 594.00 03/28/2024 ACTION DESIGNZ LLC SCREEN PRINTING OF HOLIDAY PARADE T-SHIRT 2023 100-60-610-51101-00000 $ 1,768.19 03/28/2024 ACTION DESIGNZ LLC THE WALL THAT HEALS T-SHIRTS 236-60-610-53100-16102 $ 3,644.87 03/28/2024 ADMIN SURE INC. APR 2024-GEN&AUTO LIABILITY,WORKERS COMP:ADMIN SRV 403-10-160-51100-00000 $ 8,673.00 03/28/2024 AFLAC AFLAC 100-00-000-21216-00000 $ 669.66 03/28/2024 AFLAC AFLAC 100-00-000-21216-00000 $ 137.45 03/28/2024 AFLAC AFLAC 100-00-000-21216-00000 $ 669.55 03/28/2024 AFLAC AFLAC 100-00-000-21216-00000 $ 137.45 03/28/2024 ALLSTATE WORKPLACE DIVISION CANCER INSURANCE 100-00-000-21221-00000 $ 62.85 03/28/2024 ALLSTATE WORKPLACE DIVISION CANCER INSURANCE 100-00-000-21221-00000 $ 62.86 03/28/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ (123.08) 03/28/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 31.12 03/28/2024 AMERICAN FIDELITY ASSURANCE, COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 74.76 03/28/2024 AMERICAN FIDELITY ASSURANCE, COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 1,051.99 03/28/2024 AMERICAN FIDELITY ASSURANCE, COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 3,017.57 03/28/2024 AMERICAN FIDELITY ASSURANCE, COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 1,051.99 03/28/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 3,017.59 03/28/2024 APEC CCTV CO., INC. SUPPLIES FOR SURVEILLANCE CAMERAS -SENIOR CENTER 100-60-620-53390-00000 $ 383.25 03/28/2024 APEC CCTV CO., INC. SUPPLIES FOR SURVEILLANCE CAMERAS -COMMUNITY CENTER 100-60-620-53390-00000 $ 1,569.08 03/28/2024 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 100-60-620-53100-00000 $ 28.14 03/28/2024 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 100-60-620-53100-00000 $ 28.14 03/28/2024 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 252-60-620-53100-00000 $ 28.14 03/28/2024 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 252-60-620-53100-00000 $ 28.14 03/28/2024 A -TECH SYSTEMS INC EMERGENCY SRVC@CITY HALL PARKING 2/7-8/2024 245-60-620-53371-00000 $ 1,230.00 03/28/2024 AUTOMATION SOLUTIONS, INC. EMERGENCY ELECTRICAL REPAIRS TO SENIOR CENTER 2/22 100-60-620-53371-00000 $ 384.00 03/28/2024 BALDWIN PARK MNGMT ASSOC. MANAGEMENT DUES 100-00-000-21218-00000 $ 10.00 03/28/2024 BALDWIN PARK MNGMT ASSOC. MANAGEMENT DUES 100-00-000-21218-00000 $ 10.00 03/28/2024 BENNNY HUYNH REIM-SENIOR TRIP-SAN DIEGO ZOO-2/28/2024 275-60-726-53370-16074 $ 40.00 03/28/2024 BENNY HUYNH REIM-SENIOR TRIP-YAKULT FACTORY-3/7/2024 275-60-726-53370-16074 $ 20.00 03/28/2024 BO LU REIM-SENIOR TRIP -PALM SPRINGS-2/22/2024 275-60-726-53370-16074 $ 70.00 03/28/2024 BOWMAN INFRASTRUCTURE ENGINEERS LTD FEB 2024-CONSTRUCTION MGMT&INSPECTION-ZOCALO PARK 256-50-520-58100-55022 $ 10,582.00 03/28/2024 BOWMAN INFRASTRUCTURE ENGINEERS LTD LANDSCAPE DESIGN -SG GREENWAY-FEB 2024-CIP20-192 270-50-520-58100-15104 $ 3,207.75 03/28/2024 BOWMAN INFRASTRUCTURE ENGINEERS LTD DESIGN SRVC-BIG DALTON TRAIL POCKET-8/1/23-2/29/24 270-50-520-58100-55008 $ 555.00 03/28/2024 BSN SPORTS PURCHASE EQUIPMENT&SUPPLIES-YOUTH SPORTS 501-60-000-22326-00000 $ 788.44 03/28/2024 C.L.E.A. CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 $ 800.00 03/28/2024 C.L.E.A. CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 $ 832.00 03/28/2024 CARLOS CAMARENA EVOC 40 HOUR TRAINING-4/28-5/3/2024 100-30-310-53200-00000 $ 407.00 03/28/2024 CELIDA DIAZ GARIBALDO REIM-SENIOR TRIP-SAN DIEGO ZOO-2/28/2024 275-60-726-53370-16074 $ 20.00 03/28/2024 CITY EMPLOYEES ASSOCIATES DUES CMEA 100-00-000-21226-00000 $ 34.50 03/28/2024 CITY EMPLOYEES ASSOCIATES DUES CMEA 100-00-000-21226-00000 $ 57.50 03/28/2024 CLEMENTE GASTELUM REIM-CANDLEMASS CELEB.-SENIOR CENTER HALL 2/1/2024 275-60-726-53370-16074 $ 3.00 03/28/2024 COMMERCIAL DOOR OF ANAHEIM INC REPAIRS TO THE GATES C&CITY YARD 2/29/2024 100-60-620-53371-00000 $ 440.00 03/28/2024 COMMERCIAL DOOR OF ANAHEIM INC REPAIRS TO THE GATES C&SERENITY HOMES 3/11/2024 100-60-620-53371-00000 $ 490.00 03/28/2024 CPRS DISTRICT XIII ADMISSION TICKETS & INSTALLATION BANQUET 3/5/2024 100-60-600-53350-00000 $ 280.00 03/28/2024 CPRS DISTRICT XIII ADMISSION TICKETS & INSTALLATION BANQUET 3/5/2024 100-60-610-53350-00000 $ 280.00 Page 1 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 245516 03/28/2024 CYN]'HIA ESPINOZA FOOT) FOR P.RI.D.E PLATOON PROGRAM 028 220-30-340-53360-14880 $ 42.6.5 245517 03/28/2024 D & D GOLF CARS SERVICE, INC. GOLF CART RFNTAL-WALL THAT HEALS 3/13/2024 236-60-610-53391-16102 $ 727.65 245518 03/28/2024 DANIEL, VASQUEZ, PER DIEM-EVOC 40 HOURS TRAINING-4/28-5/3/2024 100-30-310-53200-00000 $ 407.00 245519 03/28/2024 DEBBIE PAGALA CUARESMA REIM-SENIOR TRIP -PALM SPRINGS-2/22/2024 275-60-726-53370-16074 $ 70.00 245519 03/28/2024 DEBBIE PAGALA CUARESMA REIM-SENIOR TRIP-SAN DIEGO ZOO-2/28/2024 275-60-726-53370-16074 $ 20.00 245519 03/28/2024 DEBBIE PAGALA CUARESMA RII:IM-SENIOR TRIP-YAKULT' FACTORY-3/7/2024 275-60-726-53370-16074 $ 10.00 245520 03/28/2024 DULCE M. 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TOWING OF BACKHOE FROM QUINN CAT 402-50-590-51101-00000 $ 882.00 245583 03/28/2024 RUFINO FERNANDEZ ARPA SENIOR TRIP/EVENTS REIM FEB.28 SAN DIEGO ZOO 275-60-726-53370-16074 $ 20.00 245584 03/28/2024 S&S WORLDWIDE, INC SUPPLIES FOR THE COMMUNITY CENTER 100-60-610-53100-00000 $ 838.37 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 $ 35.37 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 $ 184.01 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR ARC 100-60-680-53100-00000 $ 126.48 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 $ 281.18 245585 03/28/2024 SMART & FINAL SUPPLIES FOR THE WALL THAT HEALS 236-60-610-53100-16102 $ 21.49 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 $ 55.14 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR BARNES PARK 100-60-670-53100-15100 $ 108.23 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 $ 49.32 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR SPRING FEST 3/25/2024 100-60-610-53100-16152 $ 35.98 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR ARC 100-60-680-53100-00000 $ 36.34 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 275-60-713-53100-16075 $ 138.53 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR TEEN CENTER 100-60-660-53100-00000 $ 331.10 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 275-60-713-53100-16075 $ 93.46 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 $ 103.92 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 3/20/2024 501-60-000-22327-00000 $ 20.97 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR CITY COUNCIL 100-25-299-53100-11405 $ 48.90 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR SPRING TEST 3/25/2024 100-60-610-53100-16152 $ 766.38 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 275-60-713-53100-16075 $ 59.56 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 $ 38.94 245585 03/28/2024 SMART & FINAL SUPPLIES FOR THE JOB FAIR ON 3/9/2024 501-60-000-22328-00000 $ 212.13 245585 03/28/2024 SMART & FINAL MATERIALS & SUPPLIES FOR BARNES PARK 100-60-670-53100-15100 $ 142.67 245587 03/28/2024 SOUTHERN CALIFORNIA EDISON ENERGY FOR TRAFFIC SIGNALS & STREET:1/26-2/26/2024 251-50-530-53401-00000 $ 4,891.24 245587 03/28/2024 SOUTHERN CALIFORNIA EDISON ENERGY FOR TRAFFIC SIGNALS & STREET:2/13-3/13/2024 251-50-530-5340 1 -00000 $ 105.22 245587 03/28/2024 SOUTHERN CALIFORNIA EDISON ENERGY FOR TRAFFIC SIGNALS & STREET:2/15-3/17/2024 251-50-530-5340 1 -00000 $ 198.81 245587 03/28/2024 SOUTHERN CALIFORNIA EDISON ENERGY FOR TRAFFIC SIGNALS & STREET:2/7-3/7/2024 251-50-530-5340 1 -00000 $ 75.86 245587 03/28/2024 SOUTHERN CALIFORNIA EDISON ELECTRICAL SERVICES TINY HOME @14173 GARVEY AVE. 275-60-710-53370-66023 $ 1,512.63 245587 03/28/2024 SOUTHERN CALIFORNIA EDISON ENERGY FOR TRAFFIC SIGNALS & STREET:2/22-3/21/2024 251-50-530-53401-00000 $ 102.52 245587 03/28/2024 SOUTHERN CALIFORNIA EDISON ELECTRICAL SERVICES TINY HOME@13169 GARVEY AVE 270-60-610-53370-66023 $ 753.52 245587 03/28/2024 SOUTHERN CALIFORNIA EDISON ENERGY FOR TRAFFIC SIGNALS & STREET:2/22-3/21/2024 251-50-530-53401-00000 $ 72.63 245587 03/28/2024 SOUTHERN CALIFORNIA EDISON ELECTRICAL SERVICES TINY HOME a) 13167 GARVEY AVE 270-60-610-53370-66023 $ 301.38 245587 03/28/2024 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR PARK BUILDINGS:2/22-3/21/2024 252-60-620-53401-00000 $ 7,861.82 245587 03/28/2024 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR:#700385876855-MULTI MONTHS 240-50-551-53401-15705 $ 378.83 245587 03/28/2024 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR SPRINKLERS:2/15-3/17/2024 251-50-560-53401-00000 $ 228.29 245587 03/28/2024 SOUTHERN CALIFORNIA EDISON ENERGY FOR TRAFFIC SIGNALS & STREET:2/22-3/21/2024 251-50-530-53401-00000 $ 248.06 245588 03/28/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 $ (37.50) 245588 03/28/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 $ (4.05) 245588 03/28/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 $ 53.94 245588 03/28/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 $ 1,015.89 245588 03/28/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 $ 1,072.38 245589 03/28/2024 SWEDLOWS DISTRIBUTORS INC REPAIRS POLICE DEPARTMENT FLIPPER DOOR 3/19/2024 100-60-620-53371-00000 $ 150.00 245590 03/28/2024 TERESA NUESCA ARPA SENIOR TRIP & EVENTS REIM PRO.2/28-3/7/2024 275-60-726-53370-16074 $ 30.00 245591 03/28/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/18/2024 100-60-620-53371-00000 $ 147.00 245591 03/28/2024 TERMINIX EXTERMINATOR SERVICE AT CITY FACILITIES 1/25/2024 100-60-620-53371-00000 $ 147.00 Page 4 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 245591 03/28/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1 /4/2024 100-60-620-53371-00000 $ 141.00 245591 03/28/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 2/2/2024 100-60-620-53371-00000 $ 90.00 245591 03/28/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 2/2/2024 100-60-620-53371-00000 $ 59.00 245591 03/28/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 2/1/2024 100-60-620-53371-00000 $ 147.00 245591 03/28/2024 TERMINIX EXTERMINATOR SERVICE AT CITY FACILITIES 2/8/2024 100-60-620-53371-00000 $ 75.00 245591 03/28/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 2/8/2024 100-60-620-53371-00000 $ 108.00 245591 03/28/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 2/8/2024 100-60-620-53371-00000 $ 50.00 245591 03/28/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 2/8/2024 100-60-620-53371-00000 $ 157.00 245591 03/28/2024 TERMINIX EXTERMINATOR SERVICE AT CITY FACILITIES 2/8/2024 100-60-620-53371-00000 $ 45.00 245591 03/28/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 2/8/2024 100-60-620-53371-00000 $ 147.00 245591 03/28/2024 TERMINIX EXTERMINATOR SERVICE AT CITY FACILITIES 2/15/2024 100-60-620-53371-00000 $ 132.00 245591 03/28/2024 TERMINIX EXTERMINATOR SERVICE AT CITY FACILITIES 2/15/2024 100-60-620-53371-00000 $ 62.00 245591 03/28/2024 TERMINIX EXTERMINATOR SERVICE AT CITY FACILITIES 2/15/2024 100-60-620-53371-00000 $ 147.00 245591 03/28/2024 TERMINIX EXTERMINATOR SERVICE AT CITY FACILITIES 2/22/2024 100-60-620-53371-00000 $ 147.00 245591 03/28/2024 TERMINIX EXTERMINATOR SERVICE AT CITY FACILITIES 2/28/2024 100-60-620-53371-00000 $ 147.00 245591 03/28/2024 TERMINIX EXTERMINATOR SERVICE AT CITY FACILITIES 2/1/024 100-60-620-53371-00000 $ 141.00 245593 03/28/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 $ (9.50) 245593 03/28/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 $ (24.72) 245593 03/28/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 $ (3.22) 245593 03/28/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 $ (4.12) 245593 03/28/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 $ 115.50 245593 03/28/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. 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LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 $ 673.24 245593 03/28/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 $ 600.51 245593 03/28/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 $ 49.50 245593 03/28/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS D/60,000 100-00-000-21254-00000 $ 29.70 245593 03/28/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY APR 2024 PREMIUM -BASIC LIFE;AD&D;STD;LTD INSURANCE, 403-10-160-54130-00000 $ 6,255.74 245594 03/28/2024 TK ELEVATOR CORPORATION ELEVATOR SERVICE & MAINTENACE AT ARC 2/1-4/30/24 100-60-620-5337 1 -00000 $ 1,558.09 245594 03/28/2024 TK ELEVATOR CORPORATION ELEVATOR SERVICE & MAINTENACE AT ARC 2/1-4/30/24 100-60-620-5337 1 -00000 $ 117.60 245594 03/28/2024 TK ELEVATOR CORPORATION ELEVATOR SERVICE/MAINTENANCE AT CITY HALL 2/29/24 100-60-620-53371-00000 $ 597.00 245595 03/28/2024 TRIPLE B CORPORATION FOOD/PRODUCT FOR FREE SENIOR MEALS PROGRAM 2/7/24 275-60-713-53100-16075 $ 3,377.75 245595 03/28/2024 TRIPLE B CORPORATION FOOD/PRODUCT FOR FREE SENIOR MEALS PROGRAM 3/18/24 275-60-713-53100-16075 $ 1,588.75 245596 03/28/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIES FOR BULLDING MAINTENANCE 100-60-620-53100-00000 $ 84.29 245596 03/28/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIES FOR BULLDING MAINTENANCE 252-60-620-53100-00000 $ 69.28 245596 03/28/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIES FOR BULLDING MAINTENANCE 252-60-620-53100-00000 $ 15.02 245596 03/28/2024 WALTERS WHOLESALE ELECTRIC CO. CREDIT 100-60-620-53100-00000 $ (77.85) 245596 03/28/2024 WALTERS WHOLESALE ELECTRIC CO. CREDIT 252-60-620-53100-00000 $ (77.86) 245597 03/28/2024 WAXIE SANITARY SUPPLY MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 $ 564.62 245597 03/28/2024 WAXIE SANITARY SUPPLY MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 $ 564.62 245597 03/28/2024 WAXIE SANITARY SUPPLY MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 $ 114.87 245597 03/28/2024 WAXIE SANITARY SUPPLY MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 $ 114.88 245598 03/28/2024 WILLDAN FINANCIAL SERVICES ARBITRAGE REBATE SERVICES 2/20/2019-6/l/2023 660-00-000-51101-15550 $ 2,000.00 245599 03/28/2024 XIAO HUI CAD ARPA SENIOR TRIPS & EVENTS REIM 2/22-3/7/2024 275-60-726-53370-16074 $ 120.00 245600 03/28/2024 YOLANDA ESPINOSA ARPA SUBSIDY REIM PRO SWIMMING LESSON 2/26-3/13/24 275-60-734-53370-16070 $ 94.00 245601 03/28/2024 YOLANDA MILLANO ARPA SENIOR TRIP & EVENTS REIM PRO.2/22-3/7/2024 275-60-726-53370-16074 $ 100.00 245602 03/28/2024 ZAW MOE BASIC PROGRAM REG. 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COLLECTION OF BIOHAZARD MATERIALS 100-30-360-53100-00000 $ 85.83 245690 04/04/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 3/5/2024 100-60-620-53371-00000 $ 90.00 245690 04/04/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 3/5/2024 100-60-620-53371-00000 $ 59.00 245690 04/04/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 3/5/2024 100-60-620-53371-00000 $ 157.00 245690 04/04/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 3/5/2024 100-60-620-53371-00000 $ 50.00 245690 04/04/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 3/5/2024 100-60-620-53371-00000 $ 108.00 245690 04/04/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 3/5/2024 100-60-620-53371-00000 $ 147.00 245690 04/04/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 3/5/2024 100-60-620-53371-00000 $ 77.00 245690 04/04/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 3/5/2024 100-60-620-53371-00000 $ 204.00 245690 04/04/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 3/12/2024 100-60-620-53371-00000 $ 45.00 245690 04/04/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 3/12/2024 100-60-620-53371-00000 $ 75.00 245690 04/04/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 3/13/2024 100-60-620-53371-00000 $ 93.00 245690 04/04/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 3/13/2024 100-60-620-53371-00000 $ 132.00 245690 04/04/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 3/13/2024 100-60-620-53371-00000 $ 62.00 245690 04/04/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 3/13/2024 100-60-620-53371-00000 $ 147.00 245691 04/04/2024 TH & TT CLEANERS LUC CLEANING SRVC FOR JAIL 3/9/2024 100-30-370-51101-00000 $ 70.00 245691 04/04/2024 TH & TT CLEANERS LLC CLEANING SRVC FOR JAIL 3/13/2024 100-30-370-51101-00000 $ 65.00 245691 04/04/2024 TH & TT CLEANERS LLC CLEANING SRVC FOR JAIL 3/16/2024 100-30-370-51101-00000 $ 70.00 245691 04/04/2024 TH & TT CLEANERS LLC CLEANING SRVC FOR JAIL 3/20/2024 100-30-370-51101-00000 $ 65.00 245692 04/04/2024 T-MOBILE GPS TRACKING ON ALL CITY VEHICLES 2/21-3/20/2024 402-50-590-51101-00000 $ 1,135.75 245693 04/04/2024 TUFF KIDZ W. C. INC CONTRACT SERVICES WRESTLING CLASSES 3/1-3/29/2024 501-60-000-22328-00000 $ 1,092.00 245694 04/04/2024 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTEM MONITORING SERVICES 4/1-4/30/24 100-60-620-51101-15100 $ 490.00 245694 04/04/2024 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTEM MONITORING SERVICES 3/1-3/31/24 252-60-620-51101-00000 $ 1,701.67 M Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 245694 04/04/2024 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTEM MONITORING SERVICES 4/I-4/30/24 100-60-620-51101-00000 $ 1,946.68 245694 04/04/2024 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTEM MONITORING SERVICES 4/1-4/30/24 252-60-620-51101-00000 $ 244.99 245695 04/04/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 $ 232.90 245695 04/04/2024 WAITERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 $ 232.90 245696 04/04/2024 WAXIE SANITARY SUPPLY MATERIALS & SUPPLIES BUILDING MAINTENANCE 100-60-620-53100-00000 $ 2,458.37 245696 04/04/2024 WAXIE SANITARY SUPPLY MATERIALS & SUPPLIES BUILDING MAINTENANCE 252-60-620-53100-00000 $ 726.85 245696 04/04/2024 WAXIE SANITARY SUPPLY MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 $ 1,731.52 245697 04/04/2024 WEST COAST ARBORISTS, INC CITYWIDE TREE MAINTENANCE: 3/l/2024-3/15/2024 251-50-561-51100-00000 $ 4,462.50 245697 04/04/2024 WEST COAST ARBORISTS, INC CITYWIDE TREE MAINTENANCE: 3/l/2024-3/15/2024 251-50-561-51100-00000 $ 1,170.00 245698 04/04/2024 WEX BANK FUEL CARDS FOR CITY VEHICLES 402-50-590-53110-16140 $ 24.00 245699 04/04/2024 YUNEX LLC CITY'S TRAFFIC SIGNAL AND STREET LIGHT FEB.2024 240-50-530-51100-00000 $ 2,544.06 245699 04/04/2024 YUNEX LLC REMOVE & REPLACE DAMAGED POLE & SIDEWALK 3/19/2024 403-10-160-54100-00000 $ 12,345.00 245700 04/04/2024 LILIANA MARCIAL ARPA BASIC REIMBURSEMENT PROGRAM WEEK#25-WEEK#28 275-60-734-53370-16077 $ 204.00 245701 04/04/2024 MOON VALLEY NURSERY CONSOLIDATED HOLDINGS, IPURCHASE TREE TO REPLACE TREE DAMAGED @ 14362 RAMO 403-10-160-54100-00000 $ 5,920.60 245702 04/04/2024 SERGIO MEZA REND C&D 3665 BIG DALTON AVE 246-00-000-22540-00000 $ 704.62 245703 04/04/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES-8/6-8/19/2023 100-30-390-51100-13200 $ 3,000.47 245703 04/04/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES-8/20-9/2/2023 100-30-390-51100-13200 $ 15,159.21 245703 04/04/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES-9/3-9/16/2023 100-30-390-51100-13200 $ 14,792.47 245703 04/04/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES-9/17-9/30/2023 100-30-390-51100-13200 $ 14,674.55 245703 04/04/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES- 10/1 -10/14/2023 100-30-390-51100-13200 $ 16,508.80 245703 04/04/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES-10/15-10/28/2023 100-30-390-51100-13200 $ 16,399.43 245703 04/04/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES-10/29-11/11/2023 100-30-390-51100-13200 $ 14,607.34 245703 04/04/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES-11/12-11/25/2023 100-30-390-51100-13200 $ 8,254.40 245703 04/04/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES-11/26-12/9/2023 100-30-390-51100-13200 $ 16,267.66 245703 04/04/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES-12/10-12/23/2023 100-30-390-51100-13200 $ 13,066.13 245703 04/04/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES-1/7-1/20/2024 100-30-390-51100-13200 $ 14,386.24 245703 04/04/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES-1/21-2/3/2024 100-30-390-51100-13200 $ 12,473.30 245703 04/04/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES 275-30-725-51100-13200 $ 4,035.50 245703 04/04/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES-2/4-2/17/2024 275-30-725-51100-13200 $ 14,840.82 245703 04/04/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES-2/18-3/2/2024 275-30-725-51100-13200 $ 14,805.45 245703 04/04/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES-3/3-3-16/2024 275-30-725-51100-13200 $ 14,805.45 245704 04/04/2024 COUNTY OF LOS ANGELES DEPARTMENT OF ANIMAL ( ANIMAL CONTROL SERVICES 240-30-390-51100-13250 $ 12,000.00 245704 04/04/2024 COUNTY OF LOS ANGELES DEPARTMENT OF ANIMAL (FEB 2024-ANIMAL CONTROL SERVICES 275-30-712-51100-13250 $ 37,595.09 245705 04/04/2024 HANXIN ZHANG ARPA SENIOR TRIPS/EVENTS FEB.28 SAN DIEGO ZOO 275-60-726-53370-16074 $ 20.00 245705 04/04/2024 JIANXIN ZHANG ARPA SENIOR TRIPS/EVENTS MAR.7 SPECTRUM CTR 275-60-726-53370-16074 $ 10.00 245706 04/04/2024 MEI YEE WONG ARPA SENIOR TRIPS/EVENTS FEB.22 -PALM SPRINGS 275-60-726-53370-16074 $ 70.00 245706 04/04/2024 MEI YEE WONG ARPA SENIOR TRIPS/EVENTS FEB.28 SAN DIEGO ZOO 275-60-726-53370-16074 $ 20.00 245707 04/04/2024 OCTAVIO A. RAMIREZ ARPA SENIOR TRIPS/EVENTS 1/18/24 FARMERS MARKET 275-60-726-53370-16074 $ 20.00 245707 04/04/2024 OCTAVIO A. RAMIREZ ARPA SENIOR TRIPS& EVENTS PALM SPRINGS 2/22/2024 275-60-726-53370-16074 $ 140.00 245707 04/04/2024 OCTAVIO A. RAMIREZ ARPA SENIOR TRIPS& EVENTS SAN DIEGO ZOO 2/28/2024 275-60-726-53370-16074 $ 40.00 245708 04/04/2024 OLGA LEAL DUARTE ARPA SENIOR TRIPS/EVENTS FARMERS MARKET 1/18/2024 275-60-726-53370-16074 $ 20.00 245708 04/04/2024 OLGA LEAL DUARTE ARPA SENIOR TRIPS/EVENTS MAR20 PATRICKS DAYS 275-60-726-53370-16074 $ 16.00 245709 04/04/2024 PATRICIA NUNEZ ARPA SENIOR TRIPS/EVENTS REIM FEB 1, CANDLEMASS 275-60-726-53370-16074 $ 3.00 245709 04/04/2024 PATRICIA NUNEZ ARPA SENIOR TRIPS & EVENTS REIM MAR.20 PATRICK DAY 275-60-726-53370-16074 $ 8.00 245710 04/04/2024 PERLA D. MAGNO ARPA SENIOR TRIPS/EVENTS FARMERS MARKET 1/18/2024 275-60-726-53370-16074 $ 10.00 245710 04/04/2024 PERLA D. MAGNO ARPA SENIOR TRIPS/EVENTS REIM MAR.20, PATRICKS DAY 275-60-726-53370-16074 $ 8.00 245711 04/04/2024 RAQUEL A. URBINA ARPA SENIOR TRIPS/EVENTS FEB.I CANDLEMASS 275-60-726-53370-16074 $ 3.00 245711 04/04/2024 RAQUEL A. URBINA ARPA SENIOR TRIPS/EVENTS FEB.28 SAN DIEGO ZOO 275-60-726-53370-16074 $ 20.00 245712 04/04/2024 RUFINO FERNANDEZ ARPA SENIOR TRIPS/EVENTS 12/9/23 ANNUAL XMAS DANCE 275-60-726-53370-16074 $ 15.00 245712 04/04/2024 RUFINO FERNANDEZ ARPA SENIOR TRIPS/EVENTS MAR.20 ST. PATRICKS DAY 275-60-726-53370-16074 $ 8.00 245713 04/04/2024 SANTOS FUNES ARPA SENIOR TRIPS/EVENTS MAR.20 ST. PATRICKS DAYS 275-60-726-53370-16074 $ 16.00 245714 04/04/2024 SOCORRO 0. VILLAGOMEZ ARPA SENIOR TRIPS/EVENTS 10/6/2023 ANNUAL SR. PROM 275-60-726-53370-16074 $ 25.00 245714 04/04/2024 SOCORRO 0. VILLAGOMEZ ARPA SENIOR TRIPS/EVENTS FEB.I CANDLEMASS 275-60-726-53370-16074 $ 3.00 245714 04/04/2024 SOCORRO 0. VILLAGOMEZ ARPA SENIOR TRIPS/EVENTS FEB.28 SAN DIEGO ZOO 275-60-726-53370-16074 $ 20.00 245714 04/04/2024 SOCORRO 0. VILLAGOMEZ ARPA SENIOR TRIPS/EVENTS MAR20 STYACTRICKS DAY 275-60-726-53370-16074 $ 8.00 245715 04/04/2024 STEPHEN TANG ARPA SENIOR TRIPS/EVENTS FEB. 28 SAN DIEGO ZOO 275-60-726-53370-16074 $ 20.00 245716 04/04/2024 TERESA NUESCA ARPA SENIOR TRIPS/EVENTS FARMERS MARKET 1/18/2024 275-60-726-53370-16074 $ 10.00 245717 04/04/2024 TESSIE B. WEBER ARPA SENIOR TRIPS/EVENTS MAR20 STYACTRICKS DAY 275-60-726-53370-16074 $ 16.00 245718 04/04/2024 VIRGINIA MARIA HERNANDEZ ARPA SENIOR TRIPS/EVENTS MAR20 STTATRICKS DAY 275-60-726-53370-16074 $ 8.00 = Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 245719 04/04/2024 YOLANDA MILLANO ARPA SENIOR TRIPS/EVENTS JAN.18 -FARMERS MARKET 275-60-726-53370-16074 $ 10.00 245720 04/04/2024 YUK CHU YAN ARPA SENIOR TRIPS/EVENTS F'EB.28 SAN DIEGO ZOO 275-60-726-53370-16074 $ 20.00 DF" 00008605 03/28/2024 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 $ 12.00 DF" '0008606 03/28/2024 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 $ 96.00 DF" '0008607 03/28/2024 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 $ 120.00 DF" '0008611 03/28/2024 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 $ 155.40 DF" '0008612 03/28/2024 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 $ 207.20 DF'T0008634 03/28/2024 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 $ 187.86 DF'T0008635 03/28/2024 PERS-RETIREMENT PERS ADDITIONAL RETIREE SVC CR 100-00-000-21206-00000 $ 279.60 DF'T0008636 03/28/2024 PERS-RETIREMENT PERS REDEPOSIT 100-00-000-21206-00000 $ 21.78 DF'T0008637 03/28/2024 PERS-RETIREMENT PERS SWORN-344 100-00-000-21206-00000 $ 20,542.26 DF'T0008638 03/28/2024 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 $ 15,705.72 DF'T0008639 03/28/2024 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 $ 8,772.03 DF'T0008640 03/28/2024 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 $ 10,848.25 DF'T0008660 03/28/2024 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 $ 20,228.56 DF'T0008661 03/28/2024 PERS-RETIREMENT PERS SWORN ER REG PAY 100-00-000-21256-00000 $ 26,423.62 DF'T0008662 03/28/2024 PERS-RETIREMENT PT PERS MISC CITY PAID 100-00-000-21256-00000 $ 541.71 DF'T0008663 03/28/2024 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 $ 24,881.96 DF'T0008664 03/28/2024 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 $ 18,731.33 DFT0008766 04/03/2024 MASSMUTUAL EMPOWER 100-00-000-21213-00000 $ 8,725.99 DFT0008771 04/03/2024 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 $ 934.01 DFT0008772 04/03/2024 MASSMUTUAL EMPOWER CITY PAID 100-00-000-21257-00000 $ 5,250.00 DFT0008775 04/03/2024 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 $ 364.11 DFT0008776 04/03/2024 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 $ 499.76 DFT0008777 04/03/2024 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 $ 36.12 DFT0008803 04/04/2024 MASSMUTUAL EMPOWER 100-00-000-21213-00000 $ 12,332.00 DFT0008804 04/04/2024 MASSMUTUAL EMPOWER RETIREMENT 100-00-000-21213-00000 $ 3,051.28 DFT0008805 04/04/2024 MASSMUTUAL EMPOWER 100-00-000-21232-00000 $ 1,267.00 DFT0008806 04/04/2024 MASSMUTUAL EMPOWER 100-00-000-21232-00000 $ 842.13 DFT0008807 04/04/2024 AMERICAN FIDELITY ASSURANCE COMPANY FSA - AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 917.45 DFT0008826 04/04/2024 STATE DISBURSEMENT SDU - CHILD SUPPORT 100-00-000-21225-00000 $ 2,583.98 DFT0008827 04/04/2024 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-2123 1 -00000 $ 252.03 DFT0008828 04/04/2024 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-2123 1 -00000 $ 52.58 DFT0008829 04/04/2024 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-2123 1 -00000 $ 18.81 DFT0008830 04/04/2024 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-2123 1 -00000 $ 51.54 DFT0008831 04/04/2024 MASSMUTUAL EMPOWER CITY PAID 100-00-000-21257-00000 $ 3,200.00 DFT0008832 04/04/2024 MASSMUTUAL MASS MUTUAL CITY PAID 100-00-000-21257-00000 $ 2,625.00 DFT0008833 04/04/2024 MASSMUTUAL EMPOWER CITY PAID 100-00-000-21257-00000 $ 936.89 DFT0008844 04/04/2024 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 $ 65,759.75 DFT0008845 04/04/2024 INTERNAL REVENUE SERVICE SOCIAL SECURITY PAYMENT 100-00-000-21200-00000 $ 6,216.94 DFT0008846 04/04/2024 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-2120 1 -00000 $ 20,291.02 DFT0008847 04/04/2024 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 $ 26 645.67 Grand Total: S 1.042.933.00 Page 10 ITEM NO. 11 TO: Honorable Mayor and Members of the City Council T!lFROM: Rose Tam, Director of Finance sn �a�R'E� PREPARED BY: Anthony Ceballos, Accountant DATE: April 17, 2024 SUBJECT: Treasurer's Report City (CC) — January 2024 SUMMARY Attached is the Treasurer's Report for the month of January 2024. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for January 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit "A", Treasurer's Report Page 1 / 1 CITY OF BALDWIN PARK TREASURER'S REPORT 113112024 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE Slate of California Local Agency Investment Fund (LAIF) City -including General Fund & ad other Special Revenue Funds 4,012%. Varies Varies 54,892,406.87 $ 64,892,406.87 $ 54,892,406.87 54,892,406.87 Housing Authority. 4,012% Varies Varies 417.57 417.57 417.57 417.57 54,892,824.44 54,1192,82444 54,892,824." 54,992,824.44 Certificate of Deposit Traditions Bancorp Inc. {Cambridge Investment Research) 415% 111412022 111412024 250,0100;00 250,000,00 250,000.00 249,432.50 250,000.00 250,000.0 250,000.00 249,432.50 US Government Agency Notes Federal Home Loan BASER IT-8024 (Mutual Securities) 5.000% 211512023 211512024 2,000,000.00 2,000,000.00 2,000,000.00 1,999,700.00 Fed Home Loan SA SER 5C-0024 (Mutual Securities) Redeemed 1129124 71312023 012812024 Fed Home Loan BA SER 56.8024 (Mutual Securities) Redeemed 1124124 712412023 1012412024 2;000, 00 06 00%000 00 2,600,600.00 999,70D.00 UsTreasuryAqte United States Trees SER DE-2024 (Mutual Securities) 3,000% 711312023 713112024 8,500,000.00 6.500,000x0 6,500,000.00 13,432,465,00 00 6,50%000 00 6,500:00000 6,432.465 06 US Bank - Debt Service Trustee Accounts Finc-I Agent fFunds us— J� rus'Debt Service icrundj Varies Varies Varies 3,836,032.58 3,836,03258 3,836,032,58 3,830,032,58 Fiscal Agent Funds - Successor Agency (TrustiDebt Service Fund) Varies Varies Varies 68,624.57 53,624,51 58,624.57 58,624.57 3,894,657.15 3,894,657.15 3,694,657,15 3,894,657.15 $ 67,537,481,59 67,537,481.59 $ 67,469,079,09 Total Investments 67,537,481,59 Cash with Bank of the West City Checking (General) 7,227,229,12 City Miscellaneous Cash (Wic, PIR) 155,259.86 CNG Station 2.00 Housing Authority 474,841.93 Money Market Plus 4,568,321.95 SuccessorAgency --1A8-26616 Total Cash with Bank of the West 7,674,921.02 investment Brokerage (Cash & Cash Equivalents) 86 Total Cash and Investments !f 80,248,538.47 I Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was two investments redeemed transactions made for the month of January 2024 and several deposits were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 63646 et serf, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rost Tarn Director of lefilince ITEM NO. 3 -4/1 31014111� Honorable Mayor and Members of the City Council Shirley Quinones, Chief Deputy City Clerk Krystal Roman, Administrative Clerk II/Deputy City Clerk April 17, 2024 Meeting Minutes SUMMARY The City Council held the following meetings on April 3, 2024 Special City Council Meeting and Regular City Council Meeting. RECOMMENDATION It is recommended that the City Council approve the following meeting minutes of the Special City Council Meeting and Regular City Council Meeting held on April 3, 2024. FISCAL IMPACT There is no fiscal impact associated with this item. BACKGROUND This report does not require legal review. ALTERNATIVES None LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Meeting Minutes of April 3, 2024 Page 1 / 1 Mayor Emmanuel J. Estrada Mayor Pro Tem Jean M. Ayala Councilmember Alejandra Avila Councilmember Daniel Damian Councilmember Monica Garcia These minutes are presented in Agenda order. CALL TO ORDER The meeting is called to order by Mayor Pro Tem Ayala at approximately 5:08 p.m. ROLL CALL City Clerk Saenz performed roll call. MEMBERS Council Member Alejandra Avila (present) Council Member Daniel Damian (present) Council Member Monica Garcia (present at approximately 7:07 p.m.) Mayor Pro Tem Jean M. Ayala (present) Mayor Emmanuel J. Estrada (present at approximately 5:21 p.m.) PUBLIC COMMUNICATIONS Mayor Pro Tem Ayala opened Public Communication at approximately 5:09 p.m. Seeing no one looking to speak Public Communications was closed. OPEN SESSION/STUDY SESSION Ron Garcia, Director of Community Development and Jay Ahluwali, President of Storm Properties, Inc presented on a Joint Occupancy Development of Bassett Unified School District RECESS CLOSED SESSION — at approximately 5:34 p.m. 1. Conference with Legal Counsel — Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956: Case: Cetina, Huerta, Jimenez, Parra, Real, Valdivia v. City of Baldwin Park No Reportable action, City Council gave. Case: DJCBP Corporation dba Tier One Consulting and David Ju No Reportable action. Case No. 22STCV14121 Case No. 2:23-cv-00384 Case: DJCBP Corporation dba Tier One v City of Baldwin Park et al Los Angeles Superior Court Case No. 24STCP00313 No Reportable action. Case: Rukli, Inc vs City of Baldwin Park Los Angeles Superior Court Case No. 22STCV28634 No Reportable action. 04-03-2024 Special City Council Meeting Minutes Page 1 of 3 Case: Matthew Rodriguez Case No.: 2:22-cv-01069-FLA-MAR vs City of Baldwin Park No Reportable action. 2. Conference with Real Property Negotiators Pursuant to California Government Code, Section 54956.8 Property: Susan Rubio Zocaio Park Retail Space Agency negotiator: Enrique C. Zaldivar, CEO; Ron Garcia, Director of Community Development Negotiating parties: Cafe Valer Negotiating parties: Crepes N Sandwiches Negotiating parties: Dim -Sun Negotiating parties: La Concinita Negotiating parties: La Cosecha Mexican Bistro No reportable action. 3. Conference with Labor Negotiator Pursuant to California Government Code, Section 54957.6 Agency Designated Representative: Enrique C. Zaldivar, Chief Executive Officer; Rose Tam. Finance Director; Karina Rueda, Human Resources Manager Employee Organizations: Baldwin Park City Employees Association (CEA) Baldwin Park Classified Confidential Employees Association (CCEA) Baldwin Park Classified Management Employees Association (CMEA) Baldwin Park Police Management Employees Association (PMEA) Baldwin Park Police Association (POA) Service Employee International Union (SEIU) No reportable action. 4. Public Employee Performance Evaluation Pursuant to California Government Code, Section 54957: Title: Director of Public Works Human Resources/Risk Manager Chief Deputy City Clerk No reportable action. RECESS FROM CLOSED SESSION at approximately 7:04 p.m. PARTIAL REPORT FROM CLOSED SESSION Assistant City Attorney Marco Ornelas reported all members were present except Councilmember Garcia. City Council gave direction to Special Counsel on the matters of Cetina, Tier One, Rukli and Matthew Rodriguez, and there is no reportable action. Mayor Pro Tem Ayala excused herself on the litigation matter of Matthew Rodriguez vs City of Baldwin Park. Closed session was not adjourned and will reconvene after the Regular City Council Meeting. 04-03-2024 Special City Council Meeting Minutes Page 2 of 3 RECONVENED TO CLOSED SESSION at approximately 7:45 p.m. REPORT FROM CLOSED SESSION Assistant City Attorney Marco Ornelas reported all members were present and on the remaining matters of the real property negotiations, labor negotiations and employee's performance evaluations and there was no reportable action. ADJOURNMENT Mayor Estrada adjourned the Special Meeting at approximately 9:00 p.m. ATTEST: Christopher Saenz, City Clerk Emmanuel J Estrada, Mayor APPROVED: April 17, 2024 04-03-2024 Special City Council Meeting Minutes Page 3 of 3 Mayor Emmanuel J. Estrada Mayor Pro Tern Jean M. Ayala Councilmember Alejandra Avila Councilmember Daniel Damian Councilmember Monica Garcia presentedThese minutes are in Agenda CALL TO ORDER The meeting was called to order at approximately 7:07 p.m. by Mayor Estrada INVOCATION The innovation was led by Pastor Flores and Pastor Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Estrada. ROLL CALL City Clerk Saenz performed roll call MEMBERS Council Member Alejandra Avila (present) Council Member Daniel Damian (present) Council Member Monica Garcia (present Mayor Pro Tern Jean M. Ayala (present) Mayor Emmanuel J. Estrada (present) REPORT FROM CLOSED SESSION Assistant City Attorney Marco Ornelas reported all members were present except Councilmember Garcia. City Council gave direction to Special Counsel on the matters of Cetina, Tier One, Rukli and Matthew Rodriguez, and there is no reportable action. Mayor Pro Tern Ayala excused herself on the litigation matter of Matthew Rodriguez vs City of Baldwin Park. Closed session was not adjourned and will reconvene after the Regular City Council Meeting. ANNOUNCEMENTS PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS PUBLIC COMMUNICATIONS Mayor Estrada opened Pubic Communication at approximately 7:12 p.m. The following spoke: 1) Irma Morales 4) Pastor Paul Flores 2) Jonathan Romero 5) David Muse 3) Victor Garcia 6) John Rios Seeing no one else looking to speak, Mayor Estrada closed Public Communications at approximately 7:25 p.m. 04-03-2024 City Council Regular Meeting Minutes Page 1 of 4 CONSENT CALENDAR 1. City of Baldwin Park's Warrants and Demands Motion to ratify the attached Warrants and Demands Register. MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 2. Meeting Minutes Motion to approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, Finance Authority Meeting and the Housing Authority Meeting held on March 20, 2024 and September 16, 2020. MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 3. Approval of Summer Concerts in the Park and Downtown Street Market Dates Motion to approve Summer Concerts in the Park and Downtown Street Market dates. Item #3 was pulled for further discussion. MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt Motion Passed [4 —1]. AYES: AVILA, DAMIAN, GARCIA, AYALA NAY: ESTRADA 4. Authorize the Purchase of a 2024 CASE 590SN Backhoe Loader From SONSRAY Machinery — FY2023-24 CIP Project No. CIP24-025-55029 Motion to: 1. Authorize the purchase of the 2024 CASE 590SN 4WD backhoe loader through the Sourcewell, Purchasing Cooperative contract with SONSRAY Machinery, in an amount not -to -exceed $197,885.41 including a 3-year maintenance program; and 2. Authorize the Director of Public Works, or his designee, to complete all appropriate documentation to finalize the purchase. MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 5. Housing Element Progress Report 2023 Motion to receive and file the report and direct staff to forward copies to the California Department of Housing and Community Development (HCD) and the Governor's Office of Planning and Research (OPR). MOTION: It was moved by Emmanuel. Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 6. Resolution No. 2024-007 Initiating the Proceedings and Ordering Preparation of the Engineer's Report for the Parks Maintenance Assessment District for FY2024-2025 Motion to adopt Resolution No. 2024-007 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, authorizing the initiation of the proceedings and ordering the preparation of the Engineer's Report for the FY 2024-2025 levy of annual assessments for the 04-03-2024 City Council Regular Meeting Minutes Page 1 of 4 City of Baldwin Park Parks Maintenance Assessment District pursuant to the provisions of Division 15, Part 2 of the State of California Streets and Highways Code." MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 7. Resolution No. 2024-008 Initiating the Proceedings and Ordering Preparation of the Engineer's Report for the Citywide Landscape and Lighting Maintenance Assessment District for FY2024-2025 Motion to adopt Resolution No. 2024-008 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, authorizing the initiation of the proceedings and ordering the preparation of the Engineer's Report for the FY2024-2025 levy of annual assessments for the City of Baldwin Park Landscaping and Lighting Maintenance District pursuant to the provisions of Division 15, Part 2 of the State of California Streets and Highway Code." MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 8. A Resolution of the City Council of the City of Baldwin Park entering into A Funding Agreement with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the Los Angeles Street Complete Streets Improvement Project — Metro Express Lanes Net Toll Revenue Re -Investment Grant ID# MX202302 Motion to: 1. Approve Resolution No. 2024-009 "A Resolution of the City Council of the City of Baldwin Park entering into an Agreement with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the Los Angeles Street Complete Streets Improvement Project — Metro Express Lanes Net Toll Revenue Re -Investment Grant ID# MX202302' ; and, 2. Authorize the Mayor to sign Funding Agreement No. 920000000MX202302 with LACMTA for the Los Angeles Street Complete Streets Improvement Project. MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 9. Approve an Industrial Disability Retirement (IDR) for Gonzalo E. Cetina Motion to approve the Industrial Disability Retirement for Gonzalo E. Cetina. MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 10. Approval of a 5-year service contract proposal with Motorola Solutions Inc. Motion to: 1. Approve the contract with Motorola for Maintenance, Subscription & GIS Managed Services. 2. Authorize the Mayor to execute the agreement. MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 04-03-2024 City Council Regular Meeting Minutes Page 2 of 4 REPORTS OF OFFICERS CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION Mayor seek consensus from Council and provided direction to staff to look into donating to Road Runners start-up costs. Mayor Pro Tem Ayala acknowledged Humberto Monti Montenegro and his services that will be held on Thursday, April 251h at 10:00 a.m. at St. John the Baptist Church in Baldwin Park. Councilmember Damian acknowledged Fidel "Horse" Caballero and his services that will be held on Friday, April 19th at 10:00 a.m. at St Johns the Baptist Church and the viewing to follow on Saturday, April 20th at 12:00 p.m. at Courtyard by Marriot. Councilmember Avila expressed condolences to the Montenegro family, Caballero family and the Diaz family. Councilmember Garcia expressed her condolences to the Montenegro family and the Caballero family. ADJOURNMENT Mayor Estrada closed the Regular Meeting on In Memory of Fidel "Horse" Caballero, Humberto Monti Montenegro and Lotite Diaz at approximately 7:41 p.m. RECONVE TO CLOSED SESSION at approximately 7:45 p.m. ATTEST: Christopher Saenz, City Clerk Emmanuel J Estrada, Mayor 04-03-2024 City Council Regular Meeting Minutes Page 3 of 4 ITEM NO. FROM: SAID GABRIEL "" b DATE: � n JAT4"J� SUBJECT Honorable Mayor and Members of the City Council Karina Rueda, Human Resources Manager April 17, 2024 Claim Rejection SUMMARY This report seeks City Council consideration and direction to reject the Claim for Damages to person or property received for filing against the City of Baldwin Park. RECOMMENDATION It is recommended that the City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant: • Oscar Henry Martinez The claimant alleges bodily injury. This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Council Members refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Council Members FISCAL IMPACT Fiscal impact is unknown at this time. BACKGROUND In order for the statute of limitations to begin on the claim received, it is necessary for the City Council to reject the claim by order of motion and that the claimant is sent written notification of said action. ALTERNATIVES There are no other alternatives for the Council to consider since rejection of the claim is necessary for the Statute of Limitations to begin on the claim received. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS None Page 1 / 1 ITEM NO. 5 TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation and Community 5A1 GABR'EL , * Services ELJAT4"J DATE: April 17, 2024 SUBJECT: Approval of Agreement with Learning Enrichment After - School Program, Inc. (dba Leap) for the Summer Lunch Program SUMMARY The purpose of this staff report is to request for City Council to consider the approval of the Agreement with the Learning Enrichment After -School Program, Inc. (dba Leap) for the Summer Lunch Program. RECOMMENDATION It is recommended that the City Council: 1. Authorize the Mayor to execute a one (1) year service agreement with Learning Enrichment After - School Program, Inc. (dba Leap); and 2. Authorize Director of Recreation & Community Services to execute any associated documents; and 3. Authorize Director of Finance to appropriate funding and make necessary changes to the budget. FISCAL IMPACT The current budget has an approved General Fund allocation of $9,800 for FY 2023. The approval of this Agreement may have a fiscal impact to the General Fund which depends on the # of participants and the actual costs comparing to the grant received. The total estimated cost of $30,991 including staff time will be proposed during the FY 2024-25 budget process. BACKGROUND The City has worked closely with Learning Enrichment After -school Program, Inc. (dba Leap) for over four (4) years to provide free meals to children under the age of 18 for the Summer Lunch Program. Leap is a California 501 (c) (3) nonprofit corporation and a United States Department of Agriculture (USDA) approved site. Leap will apply with USDA to receive program approval; thus, they will be responsible for submitting meal reimbursement from USDA. Furthermore, Leap would be responsible to comply with all USDA required auditing documentation associated with the program. Under the program guidelines, this is an eligible partnership between the City and Leap. The proposed Agreement provides free nutritious meals which meet the following nutritional components: one (1) serving of milk, one (1) serving of grains/bread, one (1) serving of meat or meat alternate, two (2) or more servings of vegetables and/or fruits. In addition, the proposed vendor provides an enhanced kid approved menu with nutritious meals and other culturally popular healthy options. In addition, Leap contracts out their services to various Los Angeles County charter schools, churches, and non -profits. The City's contribution to operate the Summer Lunch Program is to staff the proposed sites. Staff will be responsible to serve the meals and comply with the program guidelines. In addition, the sponsored site (the City) Page 1 / 2 agrees to reimburse (dba Leap) for the cost of any meals ordered during the administration of the meal program when the consumption rate falls below 95% on a monthly basis at a cost of $5.13 per meal. The Consumption rate is defined by the number of meals ordered divided by the number of meals served and consumed. Meals will be reimbursed at the prevailing program reimbursement rate for a meal served as published by the United States Department of Agriculture. If the City enters into Agreement with Learning Enrichment After -school Program, Inc. (dba Leap), the City can once again save general fund dollars on an annual basis through this partnership while mitigating food insecurity, enhancing the overall menu, and delivery service. The program will serve lunch at the four (4) park locations; Teri G. Muse Family Service Center/Morgan Park, Hilda L. Solis Park, Walnut Creek Nature Park and Barnes Park. The program is proposed to commence Monday, June 17 and conclude on Friday, August 9, 2024. Meals will be provided free of charge at various times and parks previously indicated to all children under 18 years of age. To increase participation in the Summer Lunch Program, staff will prepare a marketing campaign which includes a color flyer, banners, website banner, Marquee, BP NOW, brochure and social media outlets. The City and Leap has the right to terminate the agreement with or without cause for any reason, with 30 days' written notice. In addition, Leap will also provide an insurance policy naming the City as additional insurer in the amount of $1 million dollars. ALTERNATIVES The alternative would be to not offer the Summer Lunch Program. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Agreement for Leap Services: Summer Food Service Program Page 2 / 2 AGREEMENT FOR leap This agreement is made and entered into this day, the April 17, 2024, by and between Learning Enrichment After -school Program, Inc., dba leap, a California 501(c)(3) nonprofit corporation located at 6060 W Manchester Ste 203, Los Angeles, CA 90045, hereinafter referred to as "leap", and Northpointe Apartments hereinafter referred to as SPONSORED SITE(s) It is the desire of SPONSORED SITE to contract with leap to provide healthy meals, as defined by USDA guidelines, for breakfast, lunch snack and/or supper for the 2024 Child Care programs at: TERMS OF AGREEMENT: The term of this Agreement shall be for the period commencing June 17, 2024 and terminating August 8, 2024. Lunch will be delivered Monday through Friday based on designated meal service times per location. SERVICES: leap agrees to provide healthy meals, as defined by USDA guidelines, for all children in attendance at SPONSORED SITE Child Care programs, which will include, but not be limited to, the following services: • Management of the meal production processes, meal distribution methods, and meal service sites; • Management of paperwork submitted to the California Department of Education, Nutrition Services Division; • Maintenance of documentation of all forms and materials provided; • Training of staff to handle and serve meals for breakfast and lunch; and • Provision of notification to parents, students, and city government sites stating the availability of free meals. SPONSORED SITE agrees to provide the following for leap: This institution is an equal opportunity provider. Healthy Meals Program • Staff will administer the meals program in accordance with training and procedures set forth by leap, the California Department of Social Services and the United States Department of Agriculture. • All student attending the child care program will also take part in the Healthy Meals program. • Attendance will be defined by taking 90% of the previous month's average attendance. • Meals will be served at the times agreed upon. No changes to these times are permitted without leap approval. Access to Space • Students will need access to tables (seating area) where they will be able to consume meals. • Sites must provide adequate kitchen or storage space for meals and cambro storage. Trash cans in the eating area must be accessible for disposing of leftoverfood and/or trash. Staff Support • Staff must be available to receive meals from food vendor upon delivery; • Staff will serve food to students following food safety protocols established by leap. • Site staff will use the hand tally counter provided by leap, to input the daily number of meals received and the meal (including milk) temperature into the leap database; • Staff will maintain accurate attendance records • Custodians should be aware of area that is used for meals and are expected to empty out trash daily at the end of each school day; and COMPENSATION: Healthy Meals Program is a free program. leap shall not be entitled to any benefits from SPONSORED SITE of any kind or type, including, without implied limitation, benefits, insurance, and/or in -kind services. SPONSORED SITES are required to cancel meals 72 hours priorto deliverydate. Failure to do so will result in SPONSORED SITE being responsible for reimbursing leap for the cost of those meals. SPONSORED SITE agrees to reimburse leap forthe cost of any meals ordered during the administration of the meal program when the monthly meal consumption rate falls below 95%. The Consumption Rate is defined by the number of meals ordered divided by the number of meals served. Meals will be reimbursed at This institution is an equal opportunity provider. 2 the prevailing program reimbursement rate for a meal served as published by the United States Department of Agriculture. (Initials) SPONSORED SITE leap SPONSORED SITE agrees to use the hand tally (clicker) at point of service, for accurate meal counts. Failure to use the hand tally (clicker) at the point of service may result in the SPONSORED SITE being charged for those meals. Mealswill be reimbursed at the prevailing program reimbursement rate for a meal served as published by the United States Department of Agriculture. (Initials) SPONSORED SITE leap Provisions for Spring Break, Summer, Thanksgiving, Winter Breaks: leap agrees to provide the requested number of meals based upon SPONSORED SITE anticipated attendance during the Spring Break, SummerSession, Thanksgiving Holiday and Winter Break. INDEPENDENT CONTRACTOR: While performing services here under, SPONSORED SITE and leap acknowledge that leap is an independent contractor and not an officer, agent, or employee of SPONSORED SITE. leap shall pay all State and federal taxes as an independent contractor and acknowledges that, as an independent contractor, leap is not covered under California workers' compensation, unemployment insurance, or other employment - related laws. INSURANCE: leapshall, atleap'ssoleexpense, procure and maintain fortheduration of this Agreement, general liability insurance, workers' compensation insurance as required by the State of California, and any other insurance required by applicable law or necessary to protect against claims for injuries to persons or damage to property which may arise from or in connection with the performance of this Agreement by leap and leap'ssubcontractors, agents, or representatives. All commercial general liabilityor comparable policies maintained by leap will name Sponsored Site and such other persons as may be designated by SPONSORED SITE as additional insureds (collectively, "additional insureds"), entitling the additional insureds to recover undersuch policiesfor any loss sustained by them, their agents, elected and appointed officials, and employees as a result of the acts or omissions of leap. leap must immediately notify SPONSORED SITE of any reduction or termination in coverage. The general liability insurance shall have an occurrence limit of not less than one million This institution is an equal opportunity provider. 3 dollars ($1,000,000). The workers'compensation insurance shall insure leap's obligations and IiabiIitiesunder the workers' compensation laws of the State of California, including, without implied limitation, employers' liability insurance in the limits required bythe laws ofCalifornia. INDEMNIFICATION: To the full extent permitted by law, leap agrees to indemnify, defend, and hold harmless SPONSORED SITE, and all officers, employees, and agents of the same, against and from all claims and liabilities arising out of the performance of this Agreement by leap or any individual or entity for whom leap is legally liable, including legal costs and attorney's fees. CRIMINAL BACKGROUND CHECKS: As an independent contractor providing services requested by SPONSORED SITE, leap and all of leap's employees and subcontractors shall comply with all requirements related to fingerprinting as set forth in Education Code section 45125.1, and all District Administrative Regulations relating to the same, and criminal background checks, prior to any contact with any students, including without implied limitation, prior to coming onto school grounds. CONFIDENTIALITY: leap and all personnel designated by leap to perform under this Agreement shall maintain the confidentiality of all information received in the course of performing this Agreement. CONFLICTS: leap shall not engage in any activity giving rise to an apparent or actual conflict of interest between leap and SPONSORED SITE. SPONSORED SITE reserves all rights that it may have to cancel this Agreement for possible conflicts of interest under any relevant federal, state, or local law. TERMINATION: Meal delivery may be paused and/or terminated based on fraudulent and/or late reporting of required daily, weekly and monthly documentation. Except as otherwise provided in this Agreement, this Agreement may be terminated by either party for any reason by giving 48 hour written notice to the other party. LICENSING: leap shall, during the term of this Agreement, at its sole expense, obtain and maintain all licenses, certificates, permits, and approvals of whatever nature that is legally required to provide the services required pursuant to this Agreement. COMPLIANCE WITH LAWS: leap shall keep fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the provision of services. This institution is an equal opportunity provider. 4 GOVERNING LAW/VENUE: This Agreement shall be governed by the laws of the State of California. This Agreement shall not be governed by the Uniform Commercial Code. To the extent that there is to be delivery or performance of services under this Agreement, such services will not be deemed "goods" within the meaning of the Uniform Commercial Code. The parties agree that in the event of litigation the appropriate venue shall be the Superior Courts within Los Angeles County, and/or the federal courts located within Los Angeles County. ASSIGNMENT: leap agrees not to assign this contract or any interests therein without the approval in writing of SPONSORED SITE. SEVERABILITY: If any one or more of the provisions of this Agreement are hereafter declared void or unenforceable by judicial, legislative, or administrative authority of competent jurisdiction, then the parties hereto agree that the invalidity or unenforceability of any of the provisions shall not in any way affect the validity or enforceability of any other provisions of this Agreement. WAIVER: No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise. ENTIRE AGREEMENT: It is understood and agreed that this Agreement sets forth the entire understanding of the parties regarding the subject matter thereof and no modification or amendment to this Agreement shall be binding unless said modification or amendment is in writing and duly executed with the same formality as this Agreement itself. Dated: April 17 , 2024 SPONSORED SITE Emmanuel J. Estrada, Mayor After -School Meals Facilitator Full Name After -School Meals Facilitator Signature This institution is an equal opportunity provider. 5 Dated: , 2024 leap, 501(c)(3) Ryan Taylor, Executive Director In accordance with Federal civil rights law and U.S. DepartmentofAgriculture (USDA) civil rights regulations and policies, the USDA, its agencies, offices, and employees, and institutions participating in oradministering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, orreprisal orretaliation forprior civil rights activity in any program or activity conducted or funded by USDA. Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English. To file a program complaint ofdiscrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at.*http://`www.ascr.usda.gov/complaint filing cust.html4 and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department ofAgriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov.This institution is an equal opportunity provider. This institution is an equal opportunity provider. 6 ITEM NO. 6 �L��. TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works s'EL�� PREPARED BY: Lena Abdullah, Management Analyst JArruw DATE: April 17, 2024 SUBJECT: Grant Reimbursement report for 3rd Quater FY23-24-January 19 2024 to March 31, 2024 SUMMARY This report provides an update on the grant reimbursement requests for various grant -funded projects and programs on a quarterly basis. This report covers reimbursement request submitted and/or funds received during the 23rd quarter of FY23-24 between January 1, 2024, and March 31, 2024. RECOMMENDATION It is recommended that the City Council receive and file this report. FISCAL IMPACT Grant funds are typically fronted by the General Fund Reserve on a reimbursement basis and tracked under Fund 270. The fund reimbursement requests outlined in this report ensure that the City is actively working in a timely manner to recoup expended funds and replenish the GF reserve. It underscores the pivotal grant and program funds requested and received along with their corresponding fiscal impact. The total amount that was requested this quarter is $3,346,253 and total amount received was $252,734. BACKGROUND The Department of Public Works is proactively engaged in seeking grants from diverse funding channels, programs, and other sources. These grants play a crucial role in facilitating city projects by providing the necessary financial backing to move a project from concept to reality. Often, these grants entail the city incurring initial expenses, followed by progressive reimbursement request for documented eligible project expenditures. Some grant programs provide for up -front disbursements while others require, we invoice them for reimbursements. DISCUSSION This quarterly report summarizes the grant reimbursement request limited to the third (Q3) of FY23-24 encompassing January to March 2024. The following table details each reimbursement and fund payment request submitted by staff including any funds received: FY23-24 Ouarter 3: January 1.2024-March 31. 2024 Grant/Program Agency Type Amount Submitted Received SG River Bike Path - Call for Projects* LACMTA Reimbursement $89 984 9/21/2023 10/17/2023 * * 4/1/2024 Barnes Park - Prop 68 Grant* LACMTA Reimbursement $162,750 12/26/2023 2/15/2024 Zocalo-Prop 68 Grant I LACMTA I Reimbursement 1 $3,346,253 1 2/21/2024 1 Pending * Request submitted last quarter and received current quarter ** Date request resubmitted with updates Page 1 / 2 ALTERNATIVES None CEQA REVIEW The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS Grant/Program Reimbursement/Claim Documents: 1. LACTMTA: SG River Bike Path-F3507 Invoice #1 2. LACMTA: Barnes Park-SW-19-082 Invoice #1 3. LACTMA: Zocalo-SG-19-070 Invoice #1 Page 2/2 INVOICE RECEIVU.' C,it,y of Baldwin Park 14403 East Pacific Aventic INVOICE NO: F3507-1 APR 0 12024, Raldwin'llark, CA 91706 DATF: 8/21/2023 ((i26) Sal 3-5255 Fax_ (626) 962-2625 F:INAN(;F A'I'I-N':: 1\larcssa Sah Accounts Parable One Gatev-aV 99-4-3 Sent Via E-mail: s karat r�rra�tra net Los Angeles, C'i\ 90012-2952 accontspayable @metro. (213) 922-2S64 JOB PAYMENT TERMS 1'3507 SOLIth Baldwin Park Commuriter Bikeway Proect Duc 011 I-C("c DESCRIPTION TOTAL LA,(,"i%ATA FA#F'A.P00F3507 See attached Quarterly Report/ 1�rogrcss Rc2ort for more infc. Total E-�'Xpcnditurc this quarter s 169,462.25 Less CitN Local Match (41 %) $ 69,479.52 LACNIJ'A Gtant Expenditur-e,(.59('/.) $ 99,98233 kess Retention (10%) $ (9,99&27) Please reficrevice City Grant Fund Revenue Account #270-50-520- 58100-15538 Please reference City Local .,,larch Account #243 -50-520-58100-15538 #24.9-50-520-58100-15538 TOTAL NET INN7010E AMOUNT DUE 1 $ J '\I,,tkc al l checks p,,iN-.ibJv io ilia "("FFY OUBALF)\XlN IIAI�]'-"," Tl, L,\ N K YO L'i UPER,�' R-ttty J, T E 2 TKBY ; PATTY J L . P� �, C . t"I m T � Ai I NIV F-7,50,"7 11',V CIA TE OTHER Poid By,,,,L.H 4"'1 I)IREIC'T DEPOSIT XPLIED 0 9954 SHIM, u 01 Ui Cc A loon LACMTA FA ATTACHMENT C-1 QUARTERLY PROGRESS l EXPENSE REPORT I Quarterly Repor 1 GRANTEES ARE REQUESTED TO EMAIL THIS REPORT TO or submit by mail to: Los Angeles County Metropolitan Transportation Authority Accounts Payable RECEIVED P. 0, Box 512296 Los Angeles, Calitornia 900 1-0296 after the close of each quarter, but no later than November 39, February 28, � PR � �u � �� May 1 and August 31, Please note that letters or other forms F N f N of documentation may not be substituted for this form. Refer to the Reporting and Expenditure Guidelines (Attachment C) for further information. - - - Please itemize grant -related charges for this Quarter on Page 5 of this report and include totals In this Section. NITMIM�W Local Match P ' !rat a w teir Ex a doketen ur Retention Amount $ II 1 6�) - P��►i Punds Expended to ... pl � NII I�IIJ II (Inctude this rN % of Project Budget • w + Expended ` Rev: 06,26.1 9 1 FA Prop C Attachment C-T Quarterly Retort PROJECT TITLE: F3507-SOUTH BALDWIN PARK COMMUTER BIKEWAY PROJECT FA #: FAPO9F3507 QUARTERLY REPORT SUBMITTED FOR: Fiscal Year: []201,9-2016 2016-2017 [:]2017-2018 E]2018-2019 L] 2019-2020 02020-2021 RECE1\1EL) [:]2021-2022 2022-2023 F12023-2024 Quarter E:]Ql: Jul - Sep ❑ 02: Oct -Dec APR 0120211- Z]Q3: Jan - Mar Qzt: Apr -.lure FINAINCE: DATE SUBMITTED: 8/21/2023 LACMTA MODAL CATEGORY: E] RSTI Pedestdan [--]Signal Synchronization E]TDM E] Bicycle F]Goods Movement E]Transit Name: Maressa Sah LAC MTA P r oJ ec t Manager Phone Number: (213) 547-4254 _ E-mail: sahm rnetrn.net Contact Name: Sam Gutierrez Job Title: Director of Public Works Project Sponsor Department: Public Works Contact / Project City / Agency: Baldwin Park Manager Mailitq_Address: 14403 E. Pacific Ave Phone Number: 626-960-4011 Ext. 460 ,E-rnail: 14L[Llcilczk(�,Nt} Rev: 06.26.19 2 FA Prop C Attachment C-1 QUarterly Report RECEIVED Actual Schedule �A millestones B. Was the project design started within 6 months of the date originally stated in the FA? 0 Yes E No [:] Not Applicable C. Was a construction contract or capital purchase executed within 9 months after completion of design specifications? [:] Yes No Not Applicable Rev: 06.26,19 3 FA Prop C Attachment C-1 Quarterly Report R ('?, 'pt i A List tasks or milestones accomplished and progress made this quarter. Notice of Exemption of CEQA requirements were recorded in June 2016 deeming this project Categorical Exempt, Plans were submitted to Los Angeles County Flood Control District (LACFCD) on January 25, 2018. After multiple reviews the City enlisted the services of a design engineer to manage the coordination of various 3rd parties, such as LACFCD, Caltrans, the United States Army Corps of Engineers (USACE), Department of Water and Power, Southern California Edison, and Geotechnicai and Pavement Investigation, On January 29, 2020, LACFCD cleared the project to be submitted to USACE. Design was deemed completed in March 2022, Project was advertised and awarded for construction on June 1, 2022. The USACE issued the 408 permit on June 14, 2022. The city executed a new Use Agreement with LACFCD for the project on September 19, 2022. The Use Agreement was finalized by Los Angeles County in December 2022 and a permit was issued on February 20, 2023. The groundbreaking ceremony was held on September 2022 and construction is currently in progress. 77 77 If the project is delayed (as described in #4), include action items that have been, or will be, undertaken to resolve the delay. Delays were largely due to third party permitting and executing use agreements. Staffwas diligent about following up and ensuring additional items and corrections were submitted in a timely matter. Since the issuance of permits and execution on the Use Agreement the project has meet milestones and is estimated to be completed in the Fall of 2023, Rev: 06.26.19 4 FA Prop C Attachment C-1 Quarterly Report 39 Design Services, AAE 22276-21—F$ 1,011,30 1,011. 0 4o Design Services, AAE 222790 $ 1,086.40 1,086.40 41 Design Services, AAE 223449 $ 2,135M $ 2,'1 5.00 42 Design Services, AAE 223735 $ 1,461.00 1,461.00 4 Design Services, AAE; 224027 $ 1,490.25 1,490.5 441 Design Services, AAE 224435 $ 3,308,75 3,30 .75 451 Design Services, AAE 224641 $ 3,379300 $ 3,379.00 46 Design Services, AAE 225528 $ 1,230.50 $ 1,230.50 47 Design Services, AAE 226 48 $ 1,09U5 $ 1,099.75 48 Design Services, AAE 230227 1,252.00 1,252.00 49 Design Services, AAE 234021 $ 584.40 $ 584.40 5ol Ca Newpaper Partners 236319 $ 2,188A0 $ „188:40 51 kspection,,LA Public Work 237984 $ 7,397.00 $ 7,39TOO 169,462,25 $ 99,982M $ 69,479.65 ;M s rd 4r M M s X:i rfl 6 ...I m " 7T.1 w E1 k Y"i N— v. I T" }„ CO aCi a �i .Ah .w 4 t •, u . iF' ,' -21 __ Rev: 06.26.19 6 ki�a�k� l@rl�ei1 C-1 Quarterly Rep RECEIVED APR 40112024, Notes: 1. Local match spent in each quarter, must be in the appropriate proportion to LACIVITA grant. Z All receipts, invoices, and time sheets, attached and included with this Expense Report must be listed and shown under the Invoice Number Column of the Itemized Listing (above), Invoice Payment Information: LACMTA will make all disbursements electronically unless an exception is requested in writing. ACH Payments require that you complete an ACH Request Form and fax it to Accounts Payable at 213-922-6107 ACH Request Forms can be found at www,metr-o.tiet/callforprojects. Written exception requests for Check Payments should be completed and taxed to Accounts Payable at 213-922-6107. I certify that I am the responsible Project Manager or fiscal officer and representative of Thie City-�aldwlh Park and that to the best of my knowledge and belief the information sta)zl in N6 rep6H isjru Co L, Sam Gutierrez 8/21/2023 Date Director of Public Works Title Rev: 06.26.19 7 f7y 'IJ 7�o �: 63 rn 1: rn N". r-- ,'rl CL M D I M X� 7", rTT i (X T1 r -11 3 9 olj "C' C, 4-4 'TJ r, iJl C-, -.4 Cxj BEN. FA -trap j,� t,Oj cbment C- 1 Quarterly Rep" rt II-ILHAUKUl- IHIS L)UUUMI-NI UUN I AIMS AN AH I WICIAL WAtLHMAHK - VII-W Al AN ANGLE. 1111ANT 11UN1.01 66-382'25154 THE TREASU REA OF THE STATE WILL PAY OUT FUND NOFUND NAME OF THE 8087 FISCAL CONSOLIDATED PMT IDENTIFICATION NO. 0000011680 0000 MO.: DAY: YM 90-1342/1211 02:09,2024 66382254 UOLLARS CENTS TO: 382254 6 4,7 5 0 1, Qo --- CITY OF BALDWIN PARK 14403 E PACIFIC AVE BALDWIN PARK CA 91706-4226 MALIA M. CO EN CALIFORNIA STATE CONTROLLER b 2 11 12 3 one G G 3 a 2 2 S 1, 9110 DETACH ON DO'Frr=D LINE 66-3S22554 KEEP THIS PORTION FOR YOUR RECORDS ISSUE DATE: 02/09/2924 DEPT OF PARKS & RECREATION PO BOX 942896 SACRAMENTO CA 94296 FOR QUESTIONS CONTACT ACCOUNTING DEPARTMENT AT 916/653-5603 VENDOR NAME VENDOR TO -------------------------------------------------------------- CITY OF BALDWIN PARK 0000011680 VOUCHER TO INVOICE ID PO ID -------------------------------------------------------------- 00415285 SW19082-01 0000039604 RE CEIVED AMOUNT PAID -------------------------------------------------------------- *162750.00 FEB 15 Z024 FINANCE PAYMENT MESSAGE --------------------------------------------------------------- ADDITIONAL PAYMENT MESSAGE ---------------- ---'----------------------------------------- ACCOUNTS RECEIVABLE State of California . Natural Resources Agency DEPARTMENT OF PARKS AND RECREATION GRANT PAYMENT REQUEST FORM See Instructions can DPR 212A for this series of forms: PROJECT NUMBER 2. CONTRACT NUMBER �r I •a 3. GRANTEE, City of Baldwin Park 4. PROJECT NAME BarnesPark Expansion S. TYPE OF PAYMENT ADVANCE REIMBURSEMENT FINAL 6.PAYMENT,,,-,"INFORMATIC}N-.,,,� , . . {RCA L9It t� I� f> tlr@S i7 a'li.' ear5'E is Isar a. Grant Project Amount $ 3,090,00 b. Funds Requested to state $ c. Available (a. minus .) $ 3,090,000 d. AMOUNT Off'"THIS REQUEST $ 162,7fl e. Remaining After This Payment (c. minus d) $ 2,927,250 7..ENEi PAYMFIT{ ; AGENCY NAME City of Baldwin Dark STREET ADDRESS 14493 E Pacific Ave. CITYISTATEIZI P Baldwin Park, CA 9179 ATTENTION Accounts Receivable 8.' ERTIFICATIC N. i i certify that I have full authority to execute this payment request on behalf of the Grantee. I declare under penalty of perjury, under the laves of the State of California, that this report and any accornpanying documents for the above -mentioned Grant are true and correct to the best of my knowledge. NAME OF PER�SONM THORIZE RESOLUTION TITLE Man Carrillo Jr. Director of Rec & Comm Service SIGN OF RSON AUTHORIZILD IN RESOLUTION DATE Z-.- i Cb IF6 NIA EPART.. E ,.T, F'PAR... AND RE EEATIO U PAYMENT A ROVAt_ SIGNATURE DATE DPR 212 (Rev. 10/2022)(1014/2022) State of California - Natural Resources Agency DEPARTMENT OF PARKS AND RECREATION GRANT PAYMENT REQUEST FORM See Instructions on DPR 212A for this series of forms. 1. PROJECT NUMBER 2. CONTRACT NUMBER OGALS USE ONLY OGALS USE ONLY OGALS USE ONLY PO# INV# PO Initials SG-19-070 C5054012 3. GRANTEE City of Baldwin Park 4. PROJECT NAME Zocalo 5. TYPE OF PAYMENT ❑ ADVANCE 0 REIMBURSEMENT ❑ FINAL 6. PAYMENT INFORMATION: (Round all figures to the nearest dollar) a. Grant Project Amount $ 6,000,000 b. Funds Requested to Date $ 1,625,735 c. Available (a. minus b.) $ 4,374,265 d. AMOUNT OF THIS REQUEST $ 3,346,253 e. Remaining After This Payment (c. minus d) $ 1,028,012 7, SEND PAYMENT TO: AGENCY NAME City of Baldwin Park STREET ADDRESS 14403 E Pacific Ave. CITY/STATE/ZIP Baldwin Park, CA 91706 ATTENTION Accounts Receivable 6. CERTIFICATION: I certify that I have full authority to execute this payment request on behalf of the Grantee. I declare under penalty of perjury, under the laws of the State of California, that this report and any accompanying documents for the above -mentioned Grant are true and correct to the best of my knowledge. NAME OF PERSON AUTHORIZED IN RESOLUTION TITLE Enrique C Zaldivar CEO/City Manager SIGNATURE OF PERSON AUTHORIZED IN RESOLUTION DATE 02/21 /2024 FOR CALIFORNIA DEPARTMENT OF PARKS AND RECREATION USE ONLY PAYMENT APPROVAL SIGNATURE DATE DPR 212 (Rev. 10/2022)(10/4/2022) State of California - Natural Resources Agency DEPARTMENT OF PARKS AND RECREATION GRANT EXPENDITURE FORM Project Name: ZOCALO Project Number: SG-19-070 Warrant Check # (1) Date (2) Recipient (3) Scope Item Description (4) Pre -Acquisition/ Acquisition Construction and/or Amount (6) Construction or Program Amount (6) 237485 06/30/22 LA CANADA DESIGN GROUP TRAFFIC STUDY $23,385.00 239138 11/29/22 MARIA MORENO SUPPLIES FOR GROUND $183.57 BREAKING EVENT 241434 05/31/23 PCN3, INC CONSTRUCTION CONTRACT #6 $523,575.23 242377 06/30/23 CAL LAND ENGINEERING LAND SURVEYING SERVICES $1,500.00 241872 06/30/23 AAE INCORPORATED CONSTRUCTION MANAGEMENT $3,886.00 242443 08/09/23 PCN3, INC CONSTRUCTION CONTRACT #7 $596,397.66 242443 08/09/23 BALDWIN PARK UNIFIED SCHOOL DEVELOPMENT FEES $1,820.00 DISTRICT 242739 09/05/23 PCN3, INC CONSTRUCTION CONTRACT #8 $627,475.00 243158 09/26/23 PCN3, INC CONSTRUCTION CONTRACT #9 $283,290.00 243406 10/10/23 WILLDAN GEOTECHNICAL SERVICES $800.00 243368 10/12/23 RKA CONSULTING GROUP PLAN CHECK $2,310.00 243520 10/24/23 PCN3, INC CONSTRUCTION CONTRACT #10 $152,475.00 243559 11/01/23 AAE INCORPORATED CONSTRUCTION MANAGEMENT $14,357.00 243875 11/14/23 LA CANADA DESIGN GROUP CONSTRUCTION $9,566.56 ADMINISTRATION 243865 11/14/23 CAL LAND ENGINEERING LAND SURVEYING SERVICES $4,000.00 243942 11/21/23 PCN3, INC CONSTRUCTION CONTRACT #11 $155,515.00 244209 12/12/23 PCN3, INC CONSTRUCTION CONTRACT #12 $300,888.75 244265 12/18/23 HLR MEDIA AD FOR PUBLIC NOTICE $342.00 244708 01/23/24 PCN3, INC CONSTRUCTION CONTRACT #13 $623,624.56 244682 01/25/24 GEOTECHNOLOGIES INC STRUCTURAL PLAN CHECK $350.00 244700 01/25/24 LA CANADA DESIGN GROUP CONSTRUCTION $3,747.50 ADMINISTRATION 244700 01/25/24 LA CANADA DESIGN GROUP CONSTRUCTION $8,382.50 ADMINISTRATION 244700 01/25/24 LA CANADA DESIGN GROUP CONSTRUCTION $7,804.14 ADMINISTRATION 244840 02/01/24 DAVID EVANS AND ASSOCIATES IRRIGATION CHECK $577.50 Subtotal (5) $23,568.57 Subtotal (6) $3,322,684.40 Grand Total (5) + (6) $3,346,252.97 ,4,(7) For Match or Reimbursement Rates, choose appropriate choice from dropdown. <— Enter exact percentage of Match/Reimbursement Rate $0.00 Amount of Request $3,346,252.97 List only ELIGIBLE COSTS charged to the GRANT. Column (1) Electronic Davment numbers/electronic funds transfer numbers in the "Warrant/Check Number" column are acceotable. Include an "EP" next to the electronic oavment numbers/electronic funds transfer numbers. If IN-HOUSE EMPLOYEE SERVICES or GRANTEE'S own equipment was used, a work order or other tracking number can be used instead of a check/warrant number. Column (2) Date payment was made to recipient. If IN-HOUSE EMPLOYEE SERVICES were used, provide the date range with a summary of actual hours worked, and one sample timesheet. Column (3) Name of Contractor, IN-HOUSE EMPLOYEE SERVICES, or other entity providing services and/or materials. Column (4) SCOPE item related to the expenditure and a brief description, such as "playground design," "community center permits," "walkway materials," "sports field construction." Column (5) PRE -CONSTRUCTION costs eligible for up to 25% of the GRANT. For development projects only. Column (6) DEVELOPMENT, ACQUISITION, or PROGRAM costs eligible for up to 100% of GRANT. Column (7) If match is required, use drop down to choose Reimbursement Rate or Match Rate and enter the percentage applicable for your project in the field to the right. If match is not required, leave both percentage field and drop -down blank. DPR 212E (Rev. 1/2023)(1/19/2023) ITEM NO. 7 +�►��Wz, TO: Honorable Mayor and Members of the City Council FROM: Enrique C. Zaldivar, City Manager siEL DATE: April 17, 2024 ,,;,v SUBJECT: Approval and Adoption of Resolution No. 2024-011 and Consideration of a Memorandum of Understanding (MOU) with Goodwill Southern California to Re -Establish the NextGen Youth Workforce Program. SUMMARY The purpose of this staff report is to consider a Memorandum of Understanding (MOU) for a term of one year with Goodwill Southern California (GSC) to continue the NextGen Youth Workforce Program (NextGen) for Summer 2024. The program is intended to provide Baldwin Park youth with paid employment opportunities, including at -risk youth. It will be implemented in coordination and in partnership with the Baldwin Park Unified School District and the Baldwin Park Business Association. RECOMMENDATION It is recommended that the City Council: 1. Approve Resolution No. 2024-011 and the proposed MOU with the GSC; and 2. Authorize the Mayor to execute the MOU; and 3. Confirm the appropriation of $20,560 of American Rescue Plan Act (ARPA) funds carried over from 2023 for Summer 2024; and 4. Appropriate an additional $120,000 of ARPA Funds to fund the City's contribution for the 2024 and 2025 NextGen. Program; and 5. Authorize the CEO to make technical adjustments as may be necessary to carry out the direction of City Council. FISCAL IMPACT There is no General Fund fiscal impact with the approval of this MOU. Funding for the program will be provided in part by GSC as part of their Portfolio of funds. In 2022, the City Council approved appropriating $127,000 from the American Rescue Plan Act (ARPA) Community Assistance programs, (account 275-25-719-51101- 17518) to cover the cost of the program for the month of June 2022. This was due to students finishing school in early June but GSC fiscal budget not re -starting until July. Of this, $107,000 have been expended, leaving approximately $20,560 available for this year's program. Goodwill Southern California (GSC) selection by the County as the American Job Center of California is still pending, but GSC remains committed to the NextGen Program even if they utilize their philanthropic funds. BACKGROUND On May 18th, 2022, the City Council approved a one-year MOU with GSC to establish the NextGen Youth Workforce Program. On March 15, 2023, the City Council approved a similar MOU for NextGen 2023 The purpose of the program is to provide employment opportunities for local youth, including at -risk youth that offered constructive options while on summer break and also assisting employers with hiring needs. The program Page 1 / 2 targeted the 14-24 age group and proved to be a success with 71 youth going through the program. GSC's year- round ongoing efforts through all their multiple funding programs have successfully on -boarded a total of over 350 applicants in the last two years. GSC proved to be instrumental in this success as it is the primary workforce services provider in the area and was able to provide pay to participating youth for 120 hours, 20 of which would be for job readiness training. In Summer 2023, nearly 70 high school students were placed within all the City Departments. Staff is now working to implement the program once again for summer 2024, which would require a new MOU. The MOU would facilitate data sharing and establish roles and responsibilities, including once again establishing the city as a job site for the program. Goals for this third year include the following: • Focus on high school students as a starting point. • Hold a city-wide job fair in May 2024. • Expand employment opportunities beyond the city. • Expand efforts to reach the 18-24-year-old youths not in school. • Expand placement in all City departments. • Enlist a partnership with Kaiser Permanente. • Promote the placement of a limited number of students for year-round employment. • Incorporate the Big Brother Big Sister of LA Program into the NextGen, if feasible. GSC will act as the Program Administrator and employer of record for all the youth hiring related to the NextGen Program. As the employer of record GSC will provide participating youth with their pay and provide all appropriate insurance. ALTERNATIVES The City Council may decide not to pursue this MOU. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Resolution No. 2024-011 2. Memorandum of Understanding (MOU) Page 2 / 2 RESOLUTION NO. 2024-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF BALDWIN PARK AND GOODWILL SOUTHERN CALIFORNIA ("GSC") FOR THE PURPOSES OF RE- ESTABLISHING THE NEXTGEN YOUTH WORKFORCE PROGRAM WHEREAS, the City of Baldwin Park has identified the need for employment opportunities for at -risk youth that offer them constructive options; and WHEREAS, the City of Baldwin Park acknowledges the collaborative benefits of partnering with GSC on re-establishing the NextGen Youth Workforce Program; and WHEREAS, GSC is contracted to provide workforce programs in the area and is able to provide pay to participating youth for 120 hours; and WHEREAS, GSC will recruit program participants, provide initial assessment of potential participants, provide job readiness training, provide supportive services such as work clothing and transportation assistance, employment referrals, overall program monitoring; and WHEREAS, the City of Baldwin Park will participate in implementing the program by assisting in outreach to youth and employers, assisting in promoting the program through the use of city resources, providing access to city facilities, providing employment opportunities in various city departments and promoting program successes. NOW THEREFORE BE IT HEREBY RESOLVED, by the City Council of the City of Baldwin Park as follows: 1. That based upon the acknowledged need of an at -risk youth employment program that would benefit City of Baldwin Park residents. The City Council finds and determines that an MOU between the City of Baldwin Park and GSC that would formalize the re-establishment of the NextGen Youth Workforce would assist in addressing this need. 2. That the MOU between the City of Baldwin Park and GSC, a copy of which is attached as Attachment 2, is hereby approved. This authorization confers upon the Mayor or his designee the authority to sign the MOU on behalf of the City and to take such other and further actions as may be necessary and proper to carry out the terms of the MOU and the purpose of this Resolution. 3. This resolution shall become effective immediately upon its approval. 4. The City Clerk shall certify as to the adoption of this City Council Resolution. PASSED, APPROVED, AND ADOPTED this 17th day of April 2024. EMMANUEL J. ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK 1, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2024-011 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on April 17, 2024 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK MEMORANDUM OF UNDERSTANDING PURPOSE: The purpose of this Memorandum of Understanding (hereafter referred to as "MOU") is to enter into an agreement between Goodwill Southern California (hereafter referred to as "GSC") and the City of Baldwin Park, a public body, corporate and politic ("CitV""). GSC and the City are referred to as "Party" or "Parties". 1. This MOU is entered into in a spirit of cooperation by the signatory agencies in order to maximize utilization of resources in serving youth in general, and at -risk youth job seekers and employers. It is understood that the development, implementation and ultimate success of GSC and the establishment of the NextGen Youth Workforce Program requires mutual trust and teamwork between agencies working together to accomplish common goals. The intent of this MOU is to establish the operational collaboration between GSC and the City. 2. PARTIES: The Parties to this MOU are: Goodwill Southern California 342 N. San Fernando Road Los Angeles, CA 90031 323-539-2049 Attn: Patrick McClenahan President & CEO City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 Attn: Enrique C. Zaldivar Chief Executive Officer 3. DURATION OF AGREEMENT: This MOU shall become effective April 17, 2024 and terminate May 1, 2025. A. Modification: This MOU may be modified with the approval of both Parties, provided both Parties sign the revised MOU. A modification request must be presented in writing, 30 days prior to effective date. B. Termination: For non -mandated partnerships, either Party may terminate its participation in this MOU without cause by providing 30-day written notice by a nationally recognized overnight delivery service with delivery to, personal service at, or mail to, the addresses in Section 2. The 30 days will begin on the date of personal service, the date placed with the overnight delivery service or the date of mailing as applicable. Memorandum of Understanding 1 6543 1.00101\41037209.1 C. Extension: This MOU may be extended by written agreement between both Parties, provided such agreement is signed by both Parties prior to the termination date and contains the following: (1) A statement of intent to continue the provisions of the MOU; (2) Revised effective and termination dates and (3) Dated signature of the signatory's designee. 4. INDEMNIFICATION PROVISIONS: A. GSC agrees to protect, save, defend, indemnify and hold harmless, with legal counsel of the City's choosing, the City, its directors, officers and employees and each of them, from any and all claims, demands, liens, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death (collectively "Claims"), in any manner arising out of or incident to any act, negligence or misconduct of GSC, its directors, employees, agents and volunteers, or of any third parties, regardless of whether or not GSC or any of its agents (whether authorized or unauthorized) has allowed such third parties to act in furtherance of, or arising out of or in connection with this MOU, and including without limitation the payment of reasonable attorneys' fees and other related costs and expenses. GSC shall reimburse the City, its governing board, officials, employees, agents and volunteers for any and all legal expenses and costs incurred by each of them in connection with any Claims subject to indemnification by GSC, or in enforcing the indemnity herein provided. GSC's indemnification obligations shall not be restricted by the amount of insurance proceeds, if any, received by any indemnitee. GSC's indemnification obligations shall survive any termination of this MOU or revocation of the MOU. The sole limitation on GSC's indemnity obligation above is for Claims, attorneys' fees and costs arising due to the sole negligence or willful misconduct of the City, its governing board, officers, employees, agents or volunteers. B. GSC further agrees to indemnify, defend and hold harmless the City, its directors, officers and employees and each of them, from any claim or cause of action arising out of or related to the legality or legal interpretation of this MOU, including without limitation, the City's authority to enter into this MOU. C. GSC further agrees to indemnify, defend and hold harmless the City, its directors, officers and employees and each of them, from any claim or cause of action arising out of or related to liability resulting from violation of any applicable Federal, State or local statute, ordinance, order, requirement, law or regulation that may adversely affect participants of the NextGen Youth Workforce Program, including, without limitation, any applicable labor laws and/or regulations. D. GSC further agrees to indemnify, defend and hold harmless the City, its directors, officers and employees and each of them, from any claim or cause of action arising out of or related to any personal property of GSC caused by any participants of the NextGen Youth Workforce Program. Memorandum of Understanding 2 6543 1.00101\41037209.1 E. The provisions of this Section shall survive the termination or expiration of this MOU. 5. PARTNERSHIP PROVISIONS: Both GSC and the City have certain rights and responsibilities as outlined below: A. Scope of Services: Both Parties agree to perform during the term of this MOU, the task, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this MOU as Exhibit "A". B. Compensation: City shall pay for the services performed by GSC pursuant to the terms of this MOU at the time and manner set forth in the "Schedule of Compensation" attached to and incorporated into this MOU as Exhibit "D". C. Dispute Resolution: All Parties shall first attempt to resolve disputes informally. Any Party may call a meeting to discuss and resolve disputes. All dispute resolutions must be approved by GSC's Regional Impact Officer — Los Angeles to be binding on GSC and Chief Executive Office of the City. If the dispute is not resolved, it shall be referred to GSC's President & CEO who will work cooperatively with the City's executive management to resolve the issue. While informal dispute resolution is preferred, it shall not be a condition precedent to filing a lawsuit. D. Governance: GSC consists of various partners representing the various facets of the community served. Therefore, the governance of GSC requires cooperative involvement of all partners. The GSC's Executive Leadership shall endeavor to see that all contractual, fiscal and legal provisions are adhered to and that GSC remains fully operational. The City Executive Leadership shall ensure that their staff provides services outlined in Exhibit A and participate in GSC operations as outlined in the "Scope of Services". E. Political Activity/Lobbying Certification: GSC may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this MOU. 6. OPERATIONALPROVISIONS: A. Both GSC and the City will be committed to health and safety requirements and to providing equal access to services by persons with disabilities. B. Both GSC and the City will support each other's Mission, Vision and Values. It is understood that each organization has specific performance goals that they are striving to meet and that supporting each other through training and teamwork will result in increased achievement by all partners. C. Both GSC and the City will take an active role in promoting the services of the Next Gen program to be provided by GSC and the City. Each shall provide current marketing materials for programs and services that indicate the nature of services Memorandum of Understanding 3 6543 1.00101\41037209.1 offered, cost (if any), schedule, contact information, eligibility for services and other pertinent information. 7. INSURANCE AND SUBROGATION: A. Both GSC and the City will maintain at least $2,000,000 aggregate General Liability Insurance with a reputable insurance provider and each Party shall name the other as additional insured on said policy. Both GSC and City will provide proof of insurance to the other. B. Proof of Coverage. The City is self -insured, will provide adequate evidence of financial viability of such self-insurance coverage and such evidence must be updated annually. If GSC reasonably determines that the City's finances do not sustain self-insurance, the City shall be required to obtain third -party coverage from a reputable insurance company. C. GSC and the City each agree to provide a waiver of subrogation for the other in the event of any property or liability loss or damage caused to GSC or the City, by the other. 8. CONFIDENTIALITY: A. Subject to any limitation imposed on the City by law, information regarding persons served will be shared amongst the City through a variety of methods, including but not limited to case management, referrals, electronic systems (such as Skills Match, email and local area network), subject to any limitations imposed by law with regard to student records. Exhibit B further outlines the data sharing arrangement between the Parties. B. All staff of both GSC and the City will respect confidentiality of all persons served. C. All Parties agree to adhere to legal requirements set forth by the Welfare & Institutions Code, the Rehabilitation Act, Health Insurance Portability and Accountability Act (HIPAA) and other legal statutes or requirements to ensure the protection and privacy of persons served, as it pertains to this particular MOU. 9. RELATIONSHIP OF THE PARTIES: A. It is the intention of the Parties to create a relationship wherein the City is a local government agency. Notwithstanding any term(s) or terminology used in this MOU (i.e. the reference to the City as "Partner"), nothing in this MOU shall be construed as creating the relationship of employer -employee or establishing any trust, partnership or joint venture arrangement between GSC and the City. Nothing in this MOU shall deprive or otherwise affect the right of either Party to conduct business activities which may be competitive with the services to be provided hereunder. B. GSC and the City shall each be responsible, respectively, for the assessment, qualifying, hiring, management, compensation and/or termination of employment of Memorandum of Understanding 4 6543 1.00101\41037209.1 their respective employees who may provide any of the services contemplated by this MOU. Nothing in this MOU is to be construed to create any co -employment of any GSC and/or the City employee by the other. 10. NON-DISCRIMINATION: Both GSC and the City agree to comply with all Federal and State statues that prohibit discrimination. The Parties certify that all persons employed by and customers served by the GSC, the City, or affiliates shall be treated equally without regard to race, religion, ancestry, national origin, sex, age, disability, marital status, political affiliation or beliefs. 11. CODE OF CONDUCT: Both Parties agree to uphold each other's code of conduct/ethics and maintain the highest levels of integrity when serving as a representative of their organization. 12. FACILITIES USE: It is agreed that the City will provide GSC with the use of City facilities as outlined in Exhibit A "Scope of Services". 13. GOVERNING LAW AND VENUE: This MOU shall be governed by the laws of the State of California. The venue shall be in Los Angeles County. 14. AUTHORITY: The individuals signing below have the authority to commit the Party they represent to the terms of this MOU and its attachments and do so commit by signing. This MOU is not in effect until it is signed by representatives of both GSC and The City. Memorandum of Understanding 5 65431.00101 \41037209.1 SIGNATURES Signature: Printed Name & Title: Patrick McClenahan, President & CEO Agency: Goodwill Southern California Address: 342 N. San Fernando Rd, Los Angeles, CA 90031 Telephone: (323) 539-2049 Signature: Printed Name & Title: Emmanuel J. Estrada, Mayor Agency: City of Baldwin Park Address: 14403 E Pacific Ave., Baldwin Park CA 91706 Telephone: (626) 813-5204 Memorandum of Understanding 6 6543 1.00101\41037209.1 Attachments: Exhibit A: Scope of Services Exhibit B: Data Sharing Agreement Exhibit C: Universal Release of Information Form Exhibit D: Compensation Memorandum of Understanding 7 65431.00101 \41037209.1 EXHIBIT A SCOPE OF SERVICES NextGen Youth Workforce Program Goodwill Southern California and the City of Baldwin Park April 17, 2024 Under this Memorandum of Understanding agreement Goodwill Southern California (GSC) and the City of Baldwin Park (City) shall agree to the following related to the NextGen Youth Workforce Program: GSC will provide the following, as appropriate: o For youth ■ Streamlined employee outreach, recruitment intake and orientation to services; ■ Initial assessment of skills, aptitudes, abilities and supportive services; ■ Job search and placement assistance including career counseling; ■ Supportive services (interview/work clothing, transportation assistance, work items based on need & funding); ■ On -going intensive career assessment, counseling and planning. ■ Occupational classroom training; ■ Skills upgrading and retraining; ■ On -the -Job Training; ■ Job readiness training; ■ Soft -skills training; ■ Fund required screenings for employment such as fingerprinting services, medical exams, and testing for Tuberculosis; ■ Industry -based, customized training based on employer need with up front agreement to hire based on established conditions; ■ Employment referral and follow-up services for customers attaining employment for not less than 12 months after the first known day of employment. o For the City ■ Periodic updates to include progress on agreed to goals and data to verify progress ■ Agree to share information regarding youths that are participating; ■ Agree to meet periodically to discuss program progress, potential improvements or recommendations; ■ Periodically provide program progress updates to city council; ■ Provide updates on specific cases; ■ Participate in promoting program successes through public relations effort. o For employers ■ Participate in recruitment efforts; ■ Provide program informational seminars; ■ Respond to employer inquires; ■ Work site assessment; ■ Execute Youth Work Site Agreements; ■ Assist in completing Worksite Expectation Reviews; ■ Assist in completing Work Performance Evaluations. The City will provide the following: ■ Assist with outreach and recruitment of youth; ■ Assist with the promotion of the program including the use of the city's website, local BPNow newspaper, city events such as Concerts in the Park and the Farmers Market, billboard advertising, city related social media platforms, bus stops, the placement of informational material in city facilities and announcements at city council meetings; ■ Provide employment opportunities in various city departments for youth participants; ■ Complete all requirements for hired youth including Work Performance Evaluations and Worksite Expectation Reviews; ■ Assist with the recruitment of employers, including employers in and outside the city by providing information directly to businesses, business associations, other public entities and other city partners; ■ Provide GSC with the use of city facilities to conduct informational seminars; ■ Promote program successes through public relations efforts. Memorandum of Understanding 8 6543 1.00101\41037209.1 Fxhihit R Data Sharing Agreement GSC is an agency designed to help meet the vocational goals of customers. Data is one of the Center's most valuable resources and requires responsible and ethical use. GSC relies heavily on its electronic data processing systems and data stored in them to meet its educational, informational and operational needs. It is essential that these systems be protected from misuse. Further, data and computer systems will be maintained to ensure the highest levels of confidentiality and privacy as required by legal and regulatory requirements (including, but not limited to Welfare & Institutions Code, HIPAA, etc.). All documentation shall be maintained in a systematic way and in a secure environment. To maintain the highest quality and to protect the trust given to us by the community, it is essential that we collectively demonstrate adherence to ethical and legal standards and ensure that these standards are enforced. Standards of Professional Data Sharing Practice: 1. Notwithstanding anything in this Memorandum of Understanding or its Exhibits, participant information will only be shared by GSC subject to limitations imposed by law. 2. Customer information may be shared with the City and collaborative agencies of the GSC to determine and tailor services based on the needs of the customer and to reduce redundancy of information asked of the customer; 3. In that the City and its employees are exposed to sensitive information on a regular basis, each shall use discretion when and to whom they shall disclose such information. the City and its employees shall not disclose privileged and/or confidential information to unauthorized parties; 4. The City and its employees shall not discuss in public areas privileged and/or confidential information as pertains to GSC clients. 5. Usernames and passwords may be assigned to each individual City employee and GSC employee to ensure security of our information systems. All information exchanged between parties authorized to use the information systems, shall be processed in such a way that unauthorized persons cannot retrieve such information by any means; 6. Each user name and password is unique to the individual and shall not be shared with others at any time; 7. Data shall be disseminated in cooperation with organizational policies on confidentiality and H I PAA; 8. Reports or any information contained in our information systems is not for release to the general public without approval of the person served and the authorization of the Regional Impact Officer — Los Aneles of Workforce and Career Development for Goodwill Southern California. Definitions: Privileged: Access due to status or association. Confidential: Information that has a legal implication. Memorandum of Understanding 9 6543 1.00101\41037209.1 Name: Prior Name(s): Address: City, State, Zip: Fxhihit C Universal Release of Information Form (To be used with all Job Seeker customers) Date of Birth: Social Security #: Home Phone: Cell Phone: Other Phone: I hereby authorize GSC, its staff and the City of Baldwin Park to engage in verbal, written, facsimile or computerized communication of information for the express purpose of determining my eligibility for services and/or for identifying services or agencies to assist me. All pertinent records and information can be released, including those regarding past, present or future information or records that may be needed for eligibility determination, monitoring or follow up purposes. This information may include, but shall not be limited to, income records, employment information, public assistance records, educational records, credit history, health/physical status records, vocational rehabilitation assessment and other assessments or evaluations. It is my understanding that any information obtained by any agent or partner of the GSC will hold this information in strictest confidence. Further I acknowledge that any information shared will be used in my best interests and to provide ease of access to services. This agreement is time -limited to 12 months while I am receiving services and a new agreement shall be signed for services extending beyond that point. Customer Name Witness Name & Title cc: customer Customer Signature & Date Witness Signature & Date Memorandum of Understanding 10 6543 1.00101\41037209.1 Compensation For purposes of this Agreement, Goodwill (GSC) shall serve as the employer/administrator of record for all the youth hired under the NextGen and other related programs under this agreement. The City shall provide gap funding in the amount of up to $65,560 which will cover funding primarily for the month of June and in other instances as agreed by the parties. GSC shall submit invoices to the City accordingly. All other funding in relation to the payroll funding shall be provided by GSC. Memorandum of Understanding 11 6543 1.00101\41037209.1 ITEM NO. R c.i x SAID CsABRIEL b PREPARED BY: DATE: SUBJECT: Honorable Mayor and Members of the City Council Ron Garcia, Director of Community Development Imelda Delgado, Housing Manager Michelle Bravo, Housing Programs Coordinator April 17, 2024 Draft FY 2024-25 Annual Action Plan and CDBG Funding Requests SUMMARY Each year the City of Baldwin Park prepares an Annual Action Plan in connection with the Five -Year Consolidated Plan which details how the City will allocate federal CDBG and HOME funds from the U.S. Department of Housing and Urban Development. The purpose of the April 17, 2024 meeting is for the City Council to review the Draft FY 2024-25 Annual Action Plan and CDBG public service funding requests prior to adoption of the Final FY 2024-25 Annual Action Plan on May 15, 2024. RECOMMENDATION Staff recommends that the Mayor and City Council accept the Draft 2024-25 Annual Action Plan and continue the 30-day public comment period which began on April 12, 2024 in compliance with the Consolidated Plan Procedures at 24 CFR Part 91. FISCAL IMPACT There is no fiscal impact to the General Fund. However, approval of the FY 2024-25 Annual Action Plan on May 15th will provide CDBG and HOME funds upon HUD approval. BACKGROUND Each year, the City prepares an Annual Action Plan in connection with the Five -Year Consolidated Plan which details how the City will spend federal funds from the U.S. Department of Housing and Urban Development, specifically CDBG and HOME. The Annual Action Plan has two principal purposes: • The Annual Action Plan identifies the projects and programs to be undertaken during the upcoming fiscal year, and the proposed objectives and outcomes to be achieved within the overall context of the 2020/21-2024/25 Consolidated Plan; and • The Annual Action Plan acts as the City's application process for federal formula grants, principally comprised of the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs. This agenda item includes applications from agencies/departments seeking CDBG funding. Ultimately, the Council will be asked to approve the funds for each applicant at the end of the mandatory 30-day public comment period. CDBG Funding Authorized by Title I of the Housing and Community Development Act of 1974,.the CDBG program serves to develop viable urban communities by providing decent housing and a suitable living environment, and by Page 1 / 4 expanding economic opportunities, principally for persons of low- and moderate -income. The CDBG program provides annual grants on a formula basis to implement a wide variety of community development and housing activities set forth under 24 CFR Part 570. The overriding purpose of the CDBG program is to support "bricks and mortar" activities e.g., acquisition, rehabilitation and preservation, and public improvements and facilities. For fiscal year 2024-25, the City of Baldwin Park will have an estimated total of $2,304,055 in CDBG funds. This total amount is comprised of an estimated $897,413 in Fiscal 2024-25 CDBG entitlement funds and $1,406,642 in prior year unallocated CDBG funds carried forward. Carryover CDBG funds are due to project savings from prior year subrecipients and capital improvement projects. Note that HUD has yet to release 2024-25 grant allocations. The Annual Action Plan budget will be revised as needed to reflect any changes to the final grant allocation. Proposed CDBG Activities In accordance with priorities established in the City's Five -Year Consolidated Plan, below is a summary of projects and funding proposed for approval. Subreeipient applications detailing these programs are attached to this staff report. • Housing Rights Center, $7,500: Affirmatively further fair housing choice through the provision of fair housing education, counseling, anti -discrimination and landlord -tenant mediation services. • Community Enhancement Program/Code Enforcement, $150,000: Enhance low -and moderate -income neighborhoods by inspecting housing through community enhancement programs and other neighborhood services • Church of the Redeemer Food Bank, $13,000: The Redeemer Food Program has been assisting the needs of low-income individuals and families in the community of Baldwin Park for nearly 30 years providing food baskets on a monthly basis and as needed. The food program serves more than 600 individuals and 500+ households each month. In addition, the team visits the homeless, delivers food to low-income areas, and those without transportation to the facility. • Family Services Center, $24,000: The Family Service Center offers a variety of social service assistance to residents of Baldwin Park. The FCS is centrally located and is easily accessible to all the residents. The services offered at the FSC include, but are not limited to: medical access referrals, food bank referrals, emergency shelter vouchers, emergency food vouchers, employment counseling, homeless prevention referrals, mental health referrals, emergency transportation, case management referrals, tutoring and educational services assistance. • BPPD Pride Platoon, $20,000: The PRIDE Program is specifically designed to deal with at -risk youth. It utilizes proactive and innovative techniques for positive redirection. Overseen by Baldwin Park police personnel, the program offers treatment, prevention, and disciplinary components to alter negative behavior. The PRIDE Program is a collaborative effort between law enforcement and community -based organizations, with law enforcement being the facilitator. The objective of the program is to identify problems within the family that have surfaced through juvenile delinquency. Juveniles with antisocial behavior such as truancy, incorrigibility, minor law offenses, etc. may be considered for the program. • Youth Employment Program, $20,000: The Youth Employment Program provides summer job opportunities for low to moderate income youth ages 1.6 to 21 years old in the Baldwin Park community who need employment experience. Each student will receive approximately 115-120 hours of work experience. The Program complements the City by acting as a feeder program for regular part-time positions. The youth play a valuable role and benefit from this learning opportunity while they contribute to the daily operations of the City. • Graffiti Removal Program, $25,611: The Graffiti Removal Program will provide graffiti abatement services at public facilities in the city of Baldwin Park including at the City Civic Center, ARC Center, Morgan Park, Shyre Park, Hilda Solis Park (Teen Center/Skate Park), Barnes Park, and Walnut Creek Nature Park. Additionally, the Graffiti Removal Program will provide abatement services in low- and moderate -income areas alongside code enforcement activities. • Domestic Violence Advocate, $22,000: A Domestic Violence (DV) and Victim Advocate work hand in hand with Domestic Violence/Sexual Crimes detectives to provide emergency assistance to victims, guiding them as Page 2 / 4 their cases go through the criminal justice system. The DV Advocate is a coordinator for police, health, social and shelter services available. The DV Advocate conducts on -going community outreach and education, providing services and training to police officers, detectives, schools, and other community groups. The DV Advocate receives a copy of every DV report and makes contact with each victim to provide counseling; support; court appointed group classes; accompany the victim to court; assistance with restraining orders; referral services to Project Sister, Choices, House of Ruth, Spirit Family Service Center, Baldwin Park Adult School, Department of Children and Family Services, and Department of Adult Services; and coordinates with the District Attorneys' Victim Advocate. • East San Gabriel Valley Coalition for the Homeless, $10,000: The ESGV Coalition for the Homeless (ESGVCH) Program has three components: 1) The Emergency Assistance Center (EAC); 2) The Bridge Program, now operated in motels and maintains the goal of placing people into permanent housing, and 3) the Winter Shelter Program (WSP). The EAC is located in Hacienda Heights, is open Monday -Friday, and provides hot meals, lunches to go, showers, hygiene kits, clothing, transportation services, emergency shelter (motel vouchers for families), and referral services for those in need. • Citywide Sidewalks and Curb & Gutters Concrete Project, $400,000: The project includes, but is not limited to, removal and replacement of sidewalk at multiple locations; removal and installation of ADA curb ramps, curb & gutter, cross gutters, spandrels, removal and installation of trees, and other miscellaneous work as needed to complete work as per plans and specifications. • Residential and Major Street Rehabilitation at Various Locations Project, $460,000: The project includes, but is not limited to, cold mill and overlay of asphalt rubber hot mix, remove and replace selected full depth dig -outs, remove and reconstruct curb ramps, sidewalk, curb and gutter, cross -gutters, spandrels, remove and replace trees, and other miscellaneous work as needed to complete work as per plans and specifications. • Morgan Park Playground Project, $600,000: Playground replacement at Morgan Park. • CDBG Program Administration, $171,983: The City will conduct the following administration/planning activities: (1) General Administration of the overall CDBG Program, including preparation of budget, applications, certifications, agreements and CDBG Service Area Resolution, (2) Coordination of all CDBG- funded capital improvement projects, (3) Coordination of the Public Service Subrecipients, (4) Monitoring of all CDBG projects/programs to ensure compliance with federal regulations, (5) Preparation of the Annual Action Plan, and (6) Preparation of the Consolidated Annual Performance and Evaluation Report (CAPER). HOME Funding The HOME Program is the largest Federal block grant to State and local governments designed exclusively to create affordable housing for low-income households. HOME funds are provided as formula grants to be used for home purchase, repairing rental or ownership properties, site acquisition, demolition of dilapidated housing to make way for HOME -assisted development, and payment of relocation expenses. Up to ten (10) percent is used for program planning and administration and 15 percent of the allocation must fund the development of permanent affordable housing with a non-profit Community Housing Development Organization (CHDOs). The City of Baldwin Park will have $2,357,439 in HOME Program funds comprised of this coming year's allocation of $307,483 (estimate) and an estimated carryover balance of $2,049,956. Proposed HOME Activities City staff recommends the following activities that are consistent with priorities set forth in the City's Five -Year Consolidated Plan and that fulfill the purpose of the HOME program to create affordable housing for low-income households: • HOME Program Administration, $30,748: The City may use up to ten (10) percent of the HOME allocation for the overall administration of the HOME Program. The City will use HOME funds to ensure the overall development, management, coordination (including coordination with Community Housing Development Organizations), and monitoring of all HOME -funded projects/programs to ensure compliance with federal regulations of the HOME program. Page 3 / 4 • Unallocated HOME Funds, $2,326,691: The City may use unallocated HOME funds on an affordable housing project in conjunction with a local Community Housing Development Organization (CHDO). The City will extend gap financing to acquire and support construction or rehabilitation of affordable transitional or permanent rental housing. A project site is yet to be determined. PUBLIC REVIEW Pursuant to the City's Citizen Participation Plan, the City is required to hold two public hearings and make available all draft plans for the required 30-day comment period. The draft FY 2024-25 Annual Action Plan has been available for public review since April 12, 2024 and will conclude at the second public hearing on May 15, 2024. ALTERNATIVES The City Council may revise proposed projects funding as an alternative. LEGAL REVIEW No Legal Review is necessary at this time. ATTACHMENTS 1. Draft FY 2024-25 Annual Action Plan 2. FY 2024-25 CDBG Funding Requests Page 4 / 4 CITY OF BALDWIN PARK ANNUAL ACTION PLAN J U LY 1, 2024 - J U N E 30, 2025 COMMUNITY DEVELOPMENT DEPARTMENT HOUSING DIVISION 14403 PACIFIC AVENUE BALDWIN PARK, CA 91706 CITY OF BALDWIN PARK 2024-25 ANNUAL ACTION PLAN TABLE OF CONTENTS ExecutiveSummary (4P-O5) ...................................................................................................... I Lead & Responsible Agencies (PR-O5) ..----------------------------.9 Consultation(AP-lO) ............................................................................................................... 1O Citizen Participation (4P-I2)................................................................................................... 19 Expected Resources (4P-l5)................................................................................................... 23 Annual Goals and Objectives (AP-7O) ..................................................................................... 26 Projects(AP-35) ...................................................................................................................... 31 ProjectSummary (AP-38) ........................................................................................................ 34 Geographic Distribution (AP'5O) ............................................................................................. 42 Affordable Housing (4P'55) .................................................................................................... 44 PublicHousing (AP-6O) ............................................................................................................ 47 Homeless and Other Special Needs Activities (AP-65)........................................................... 49 Barriers tDAffordable Housing (AP-75) .................................................................................. 53 OtherActions \............................................................................................................. 59 Program Specific Requirements (AP-9O) ................................................................................. 65 EXECUTIVE SUMMARY Introduction The Consolidated Plan is designed to help the City of Baldwin Park assess affordable housing and community development needs and market conditions in order to make data -driven, place -based investment decisions. The consolidated planning process serves as the framework for a community -wide dialogue to identify housing and community development priorities that align and focus funding from the Community Development Block Grant (CDBG) and Home Investment Partnership Act (HOME) programs. The goals are to assist low and moderate -income persons, provide decent housing, create suitable living environments, and expand economic opportunities. Included in the Consolidated Plan are broad five-year objectives and strategies to accomplish these goals. Specific identifiable benchmarks for measuring progress in realizing the City's strategy are proposed in the Action Plan for 2024-25. The 2024-25 Annual Action Plan includes application f entitlement programs - Community Development Block Grz Partnership Program (HOME). Current year entitlements cc years bring the total funding for program year 2024-25 to of Action Plan describes resources, programs, activities and coming 2024-25 fiscal year to implement its strategic plan a Plan goals and objectives,, summarized in Table 1 on the fol Annual Action Plan I:ie1IRON1►1MAIIN:� funds under two different HUD (CDBG) and the HOME Investment Tined with reallocations from prior $4.6 million. The following Annual ions Baldwin Park will take in the ultimately achieve its Consolidated ling page. 1 OMB Control No: 2506-0117 (exp. 07/31/2015) Table 1— 2020-2024 Consolidated Plan Priorities, Implementing Programs, and FY 2024-25 Goals Consolidated Plan ! 2024-25 2024-25 Outcome/ 5-Year Priority Implementing Programs Goals Objective* ■ No New Projects Proposed Not Applicable N/A Expand the Supply of in FY 2024-25 Affordable Housing Ensure Equal Access to Fair Housing Services 100 Persons N/A ($7,500) Housing Opportunities ■ Community ■ 800 Housing Units SL-3 Neighborhood Services & Enhancement Program Community Facilities (Code Enforcement) ($150,000) ■ Church of the Redeemer ■ 4,000 persons SL-1 Food Bank ($13,000),, ■ Family Service Center ■' 600 Persons SL-1 ($24,000) Provide Public Services for 0 BPPD Pride Platoon ■ 40 Persons SL-1 LMI Residents ($20,000) ■ Youth Employment ■ 20, Persons SL-1 Program ($20,000) ■ Graffiti Removal Program ■; 25 Persons SL-1 ($25,611) Public Services for 0 Domestic Violence ■ 250 Persons SL-1 Residents with Special Advocate ($22,000) Needs Prevent and Eliminate ' East San Gabriel Valley ■ 300 Persons SL-1 Homelessness Coalition for the Homeless ($10,000) ■ Citywide Sidewalks and ■ XX Persons SL-3 Curb & Gutter Concrete Project ($400,000) Special Needs Non- ■ Residential and Major ■ XX Persons SL-3 Homeless, Street Rehabilitation at Facility/Infrastructure Various Locations Project Improvements ($460,000) ■ Morgan Park Playground ■ XX Persons SL-3 Improvements ($600,000) ■ CDBG Program E Not Applicable N/A Administration Other ($171,983) E Not Applicable N/A ■ HOME Program Administration ($30,748) Annual Action Plan BALDWIN PARK OMB Control No: 2506-0117 (exp. 07/31/2015) Summarize the objectives and outcomes identified in the Plan The U.S. Department of Housing and Urban Development (HUD) has established three predetermined objectives and outcomes designed to capture the range of community impacts that occur as a result of CDBG and HOME -funded programs. Each activity or program funded with CDBG or HOME must fall under one of three objectives and one of three outcomes. The framework of selecting these objectives and outcomes is known as HUD's CPD Outcome Performance Measurement System. Here are the objectives and outcomes to choose from: Objectives • Creating Suitable Living Environments relates to activities that are designed to benefit communities, families, or individuals by addressing issues` in their living environment, from physical problems with their environment to social issues. • Providing Decent Housing covers the wide range of housing activities where the purpose is to meet individual family or community hou • Creating Economic Opportunities applies to a commercial revitalization, or job creation. Outcomes • Availability/Accessibility applies to activities services, public facilities, housing, or sh income people, including persons with • Affordability applies to activities that p moderate -income people and is appro cost, improving the quality,, or increa benefit a low-income: household. related to economic development, hat make services, infrastructure, public ilable or accessible to low- and moderate- lisabilities. )vide affordability in a variety of ways to low- and riate to use whenever an activity is lowering the ing the affordability of a product or service to • Sustainability applies to activities that are aimed at improving communities or neighborhoods, helping to make them livable or viable by providing benefit to persons of low- and moderate -income or by removing or eliminating slums or blighted areas, through multiple activities or services that sustain communities or neighborhoods. Baldwin Park's Consolidated Plan Needs Assessment was developed by reviewing Census statistical data and building upon already adopted planning documents, coupled with consultation with housing, homeless and service providers, City Departments, and the public via community meetings, public hearings, and a Community Needs Assessment Survey. The result was the formation of seven areas of priority need, including: 1. Expand the Supply of Affordable Housing — Based on evaluation of 2011-2015 ACS and CHAS data, there is a high need for housing units affordable for households earning less than 80 percent of AMI.Of the 11,390 households earning 0-80 percent of AMI in the City, 7,704 are cost burdened households —meaning households paying more than 30 percent Annual Action Plan BALDWIN PARK 3 OMB Control No: 2506-0117 (exp. 07/31/2015) of their income for housing. Additionally, 3,875 of the cost burdened households are considered severely cost burdened households —meaning that they pay more than 50 percent of their income for housing. Of the 3,875 severely cost burdened households, 2,310 are renters. Of those severely cost burdened renter households, 2,255 households earn less than 50 percent of AMI and are considered the most at risk of becoming homeless. The development of additional housing units affordable for low- and moderate -income households is rated as the highest priority need due to the number of severely cost burdened households in Baldwin Park. Additionally, responses to the 2020-2024 Consolidated Plan Needs Assessment Survey support the development of additional affordable housing units in Baldwin Park. 2. Preserve the Supply of Affordable Hou! percentage of housing units may need habitable. The situation is of partic homeowners who are generally not in homes. The age and condition of Baldwin potential rehabilitation needs. Comi of major rehabilitation, such as systems. Housing over 15 years of al weatherization heating / air-conditi fixtures. Preservation of the ph low- and moderate-inc to retain existing housi households in the co housing preservation have the means to ens Park residents have th rated as a high pr Housing Rehabilita Needs Assessment As the City's housing stock ages, a growing Aitation to allow them to remain safe and concern for low- and moderate -income uncial position to prooerly maintain their k's housing stock is an important indicator of y, housing over 30 years of age needs some form replacement, foundation work and plumbing ill generally exhibit deficiencies in terms of paint, g systems, hot water heaters and finish plumbing ysical and functional integrity of existing housing units occupied by ome households is a cost-effective way to invest limited resources ng units that are already affordable to low- and moderate -income mmunity. Addressing substandard housing conditions through activities provide that all economic segments of the community ure that their property meets local standards and that all Baldwin e opportunity to live in decent housing. Housing preservation is y need based on the demand for service reported by the City's Program staff and responses to the 2020-2024 Consolidated Plan rvey. 3. Ensure Equal Access to Housing Opportunities — HUD mandates that all recipients of federal housing and community development assistance such as CDBG and HOME take actions to affirmatively further fair housing choice within their communities. The City of Baldwin Park will certify its compliance with HUD's requirement to affirmatively further fair housing choice in each Annual Action Plan requesting an annual allocation of CDBG and HOME funds. Annual Action Plan BALDWIN PARK 4 OMB Control No: 2506-0117 (exp. 07/31/2015) Affirmatively furthering fair housing choice by ensuring equal access to housing opportunities is a high priority for HUD and the City of Baldwin Park. In accordance with HUD requirements, this priority will be addressed using CDBG funds. 4. Neighborhood Services, Community Facilities — In consultation with the City of Baldwin Park Public Works Department and Community Development Department, a high level of need exists within the City for activities such as infrastructure improvements, public facilities improvements, code enforcement and other activities that improve the housing and commercial structures in the area. Activities that can address neighborhood preservation include code enforcement, public facilities improvements and infrastructure improvements. The City of Baldwin Park considers the pr moderate -income neighborhoods a high „pi prevent further deterioration of these ni resources and results of the 2020-2024 Cot improvement of neighborhoods, publicfz priority need for CDBG funds. �servation and enhancement of its low- and ority and will support activities that will help ighborhoods. Based on need and available soliciated Plan Needs Assessment Survey, the cilities and infrastructure is rated as a high 5. Provide Public Services for Low -Income Residents According to 2009-2015 American Community Survey 5-Year Estimates data, there' are approximately 17,374 total households in Baldwin Park, of which 83 percent, or 14,420 households earn less than 80 percent of AMI. Data further indicates that 14.9 percent'(11,347) of all residents are below the poverty level. Consultation with organizations that provide a range of public services targeted to low - and moderate -income residents revealed the need for public services that address a variety of needs including those associated with affordable childcare, affordable housing, education, arts and recreation for children, youth, and families. Additional public services like Graffiti Removal will be provided for low- and moderate -income areas to benefit low- income residents. Consistent with the results of the 2020-2024 Consolidated Plan Needs Assessment Survey, the provision of a wide range of public services for low- and moderate -income residents is a hieh oriority. 6. Public Services for Residents with Special Needs - Analysis of available data and consultation with organizations providing services for special needs populations revealed a high need for a range of additional services including, but not limited to, those concerned with domestic violence and services for developmentally disabled adults. Special needs services are rated as a high priority need based on the demand for service reported by local service providers and responses to the 2020-2024 Consolidated Plan Needs Assessment Survey. Annual Action Plan BALDWIN PARK 5 OMB Control No: 2506-0117 (exp. 07/31/2015) 7. Prevent and Eliminate Homelessness - According to the results of the most recent data available from the Los Angeles Homeless Service Authority (LAHSA), in 2019, the County as a whole experienced a 12 percent increase in the number of homeless persons, SPA region 3 experienced a 17 percent increase, and the City of Baldwin Park a 6 percent decrease (289 homeless persons counted in 2018 to 273 homeless persons counted in 2019). To address incidences of homelessness in Baldwin Park and to prevent extremely low-income Baldwin Park families from becoming homeless, the City places a high priority on programs that work to prevent homelessness or rapidly connect homeless individuals with housing and supportive services. The City of Baldwin Park considers ending and preventing homelessness a high priority and will support CDBG public service activities; that help prevent homelessness and that provide a structured path to stable housing for individuals and families who become homeless. 8. Section 108 Loan Repayment — This priority need satisfies the requirement to repay the Section 108 loan (principal and interest) used during the development of the Wal-Mart Center in 2003. 9. Special Needs Non -Homeless, Facilities/li with the City of Baldwin Park Public Works the City for constructing Americans with specifically in community and public fac improvements may include ADA-complian- ramps, railings, and directional signage. frastructure Improvements - In consultation 3epartment, a high level of need exists within isability Act (ADA) compliant improvements, ities. Activities that address ADA-compliant restroom facilities, concrete pathways, curbs, Accessibility improvements for Special Needs Persons are rated as a priority need based on consultation with the Baldwin Park Public Works Department and responses to the 2020-2024 Consolidated Plan Needs Assessment Survey. The City of Baldwin Park considers creating unobstructed paths of travel and accessibility for special needs persons includingseniors and severely disabled adults a high priority and will use CDBG funds to support activities that improve access to community and public facilities. Evaluation of past pe The fourth year of the FY 2020/21— 2024/25 Consolidated Plan is still in process and performance accomplishments will be fully captured in the year-end FY 2023-24 Consolidated Annual Performance and Evaluation Report (CAPER). Summary of citizen participation process and consultation process As a condition to receiving Community Development Block Grant (CDBG) and Home Investment Partnership (HOME) funds, the City of Baldwin Park must engage stakeholders and the public Annual Action Plan BALDWIN PARK 6 OMB Control No: 2506-0117 (exp. 07/31/2015) regarding the community's needs in the areas of community development and housing. To guide in this effort, the City has adopted a Citizen Participation Plan which outlines the citizen participation and consultation efforts necessary for the development of the Consolidated Plan, Annual Action Plan, and Consolidated Annual Performance and Evaluation Report (CAPER). All of Baldwin Park's citizens are encouraged to participate in the planning, development, and implementation of the Annual Action Plan. Three public hearings are held by the City each year to discuss issues related to the Consolidated Plan as well as the Annual Action Plan. The first two hearings focus on the needs of the community and development of the Annual Action Plan and provides citizens with an opportunity to comment on the Annual Action Plan. The third public hearing is conducted as part of the year-end Consolidated Annual Performance and Evaluation Report (CAPER) process and focuses on performance as it relates to housing, homelessness, hazards associated with lead -based paint, accessibility, and community development needs, such as infrastructure and public services. In all cases, a Notice of Public Nearing was published at least 15 days prior to the hearing to provide residents with adequate notice. A draft 2024-25 Annual Action Plan was availa 12, 2024 — May 15, 2024). City Council public h 15, 2024, providing residents and interested Annual Action Plan prior to adoption and subm Summary of publi [To be completed Summary of come [To be completed Su ble for public comment for a 30-day period (April earings were held on February 21, 2024 and May partiesa final opportunity to comment on the ittal to HUD. e reasons for not accepting them The Consolidated Plan identifies the top funding priorities over the next five years. These priorities were established through a need's assessment, housing market analysis, feedback from public meetings, community surveys, and consultation with local stakeholders. Funding these priorities supports HUD's principal goals and objectives. These goals are meant to provide availability, sustainability, and affordability for Baldwin Park citizens. To summarize, the seven priority needs as identified in the Consolidated Plan are: 1. Expand the Supply of Affordable Housing 2. Preserve the Supply of Affordable Housing 3. Ensure Equal Access to Housing Opportunities 4. Neighborhood Services, Community Facilities 5. Provide Public Services for Low Income Residents 6. Public Services for Residents with Special Needs Annual Action Plan BALDWIN PARK 7 OMB Control No: 2506-0117 (exp. 07/31/2015) 7. Prevent and Eliminate Homelessness 8. Section 108 Loan Repayment 9. Special Needs Non-Homeless-Facilities/Infrastructure Improvements Annual Action Plan BALDWIN PARK 8 OMB Control No: 2506-0117 (exp. 07/31/2015) Describe agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency ; CDBG Administrator Baldwin Park Housing Department HOME Administrator Baldwin Park Housing Department Table 2 — Responsible Narrative The City of Baldwin Park Housing Division is the lead agency responsible for the administration of the CDBG and HOME programs. In the development of the Consolidated Plan, the City developed and implemented a comprehensive citizen participation and consultation process and conducted a needs assessment and market analysis to identify levels of relative need regarding affordable housing, homelessness, special` needs,, and community development. This information was gathered through consultation with public officials and local agencies, public outreach and community meetings, review; of demographic and economic data, and housing market analysis. In the implementatit Plans, the Housing C monitoring duties ne Consolidated Plan the 2020-2024 Consolidated Plan and each of the five Annual Action tment shall be responsible for all grant planning, management and ry to comply with HUD regulations and City policy. Imelda Delgado, Housing Aut Baldwin Park Housing Divisio 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 X496 Annual Action Plan ity rmat I:ie1I1]0iT/1►1W-AlIS / 0 OMB Control No: 2506-0117 (exp. 07/31/2015) Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(1)). The City recognizes the importance of careful coordination and alignment among various service providers to maximize the effectiveness of its CDBG and HOME programs. As a result, during the development of the 2020-2024 Consolidated Plan, the City consulted closely with organizations that provide assisted housing, health services and other community -focused agencies. Outreach efforts included surveys including specific questions associated with coordination, invitations to community meetings and follow-up in -person interviews where appropriate. The City further recognizes the importance of continued coordination and alignment during the five-year planning period with these organizations and agencies. The City's coordination of all applicants of federal funding to attend the CDBG Advisory meeting demonstrates a commitment to transparency, community engagement, and ensuring that federal funds are effectively utilized to benefit Baldwin Park residents. The meeting serves as a platform for applicants to explain how their programs will benefit Baldwin Park residents. This ensures that federal funds are allocated to projects and initiatives that address the specific needs and priorities of the community, ultimately enhancing the quality of life for residents. The CDBG Advisory meeting will be held on March 21, 2024. Describe coordination with the Continuum of ;Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children. veterans. and unaccompanied youth) and persons at risk of homelessness The City of Baldwin Park collaborates closely with the Continuum of Care (CoC) for Los Angeles County, led by the Los Angeles Homeless Services Authority (LAHSA), to address homelessness and implement programs aimed at ending homelessness in the region. Coordination with the CoC allows the City to identify specific homeless populations, such as chronically homeless individuals and families, families ; with children, veterans, unaccompanied youth, and those at risk of homelessness. This targeted approach ensures that resources and interventions are tailored to meet the unique needs of each population. Further, service providers within the CoC have the ability to refer individuals and families with varying needs to the appropriate service providers in their area. This referral system ensures that individuals experiencing homelessness receive the specific support and services they require to stabilize their housing situation and address underlying challenges. The City has collaborated with the Los Angeles CoC in the development of the HOME -ARP Allocation Plan which allocates a special allocation of HOME funds from the American Rescue Program (HOME -ARP). These funds are dedicated to assisting individuals or households experiencing homelessness or at risk of homelessness by providing housing, rental assistance, Annual Action Plan BALDWIN PARK 10 OMB Control No: 2506-0117 (exp. 07/31/2015) supportive services, and non -congregate shelter. This collaborative approach maximizes the impact of funding and resources in addressing homelessness and increasing housing stability in Baldwin Park. Overall, the City's coordination with the CoC demonstrates a commitment to addressing homelessness through a collaborative and strategic approach, leveraging regional partnerships and resources to effectively support individuals and families experiencing homelessness or at risk of homelessness in Baldwin Park. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS The City of Baldwin Park does not receive ESG funds; however, in the development of the 2020- 2024 Consolidated Plan, the City consulted 23 housing, social service and other entities involved in housing, community and economic development in the City and throughout the region to obtain valuable information on the priority needs in Baldwin Park and how CDBG, HOME and other resources should be invested to provide decent affordable housing, a suitable living environment and economic opportunities for low- and moderate -income residents. The Los Angeles Homeless Services Authority (LAHSA), the lead agency of the Continuum of Care (CoC), was consulted to discuss performance standards, outcomes, and policies and procedures for HMIS. Table 3 provides a listing of the entities consulted as part of this planning process. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities 1 Agency/Group/Organization Los Angeles County Child Protective Services Agency/Group/Organization Type Services -Children Other government - Local What section of the Plan was addressed by Consultation? Public Services How was the Agency/Group/Organization consulted and what Survey arethe anticipated outcomes of the consultation or areas for improved coordination? 2 Agency/Group/Organization Los Angeles County Health Department Agency/Group/Organization Type Services -Health Other government — County What section of the Plan was addressed by Consultation? Public Services Annual Action Plan I:ielII►lrir/1►1MIIN 11 OMB Control No: 2506-0117 (exp. 07/31/2015) How was the Agency/Group/Organization consulted and what Survey arethe anticipated outcomes of the consultation or areas for improved coordination? 3 Agency/Group/Organization Los Angeles County Sheriff's Department Agency/Group/Organization Type Other government - County What section of the Plan was addressed by Consultation? Law Enforcement How was the Agency/Group/Organization consulted and what Survey arethe anticipated outcomes of the consultation or areas for improved coordination? 4 Agency/Group/Organization Los Angeles County Fire Department #29 Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Fire Department How was the Agency/Group/Organization consulted and what Survey arethe anticipated outcomes of the consultation or areas for improved coordination? 5 Agency/Group/Organization Youth Athletic Association Agency/Group/Organization Type , Services -Children What section of the Plan was addressed by Consultation? Youth Activities How was the Agency/Group/Organization consulted and what are Survey the anticipated outcomes of the consultation or areas forimproved coordination? 6 Agency/Group/Organization Los Angeles County Development Authority Agency/Group/Organization Type PHA Other government - Local What section of the Plan was addressed by Consultation? Public Housing Needs How was the Agency/Group/Organization consulted and what Survey, telephone. arethe anticipated outcomes of the consultation or areas for improved coordination? 7 Agency/Group/Organization Housing Authority of the City of Baldwin Annual Action Plan BALDWIN PARK 12 OMB Control No: 2506-0117 (exp. 07/31/2015) Park Agency/Group/Organization Type PHA What section of the Plan was addressed by Consultation? Public Housing Needs How was the Agency/Group/Organization consulted and what arethe anticipated outcomes of the consultation or areas for improved coordination? Survey, in -person. 8 Agency/Group/Organization Baldwin Park Soccer Little League Agency/Group/Organization Type Services -Children What section of the Plan was addressed by Consultation? Little League How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas forimproved coordination? Survey 9 Agency/Group/Organization Baldwin Park Pride Platoon Agency/Group/Organization Type Services -Children What section of the Plan was addressed by Consultation? Public Services How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas forimproved coordination? Survey 10 Agency/Group/Organization Adult Education Center Agency/Group/Organization Type, Services -Education What section of the Plan was addressed by Consultation? Educational Services How was the Agency/Group/Organization consulted and what arethe anticipated outcomes of the consultation or areas for improved coordination? Survey 11 Agency/Group/Organization HOUSING RIGHTS CENTER Agency/Group/Organization Type Service -Fair Housing What section of the Plan was addressed by Consultation? Public Services How was the Agency/Group/Organization consulted and what arethe anticipated outcomes of the consultation or areas for improved coordination? Survey Annual Action Plan BALDWIN PARK 13 OMB Control No: 2506-0117 (exp. 07/31/2015) 12 Agency/Group/Organization YWCA OF SAN GABRIELVALLEY Agency/Group/Organization Type Services -Health What section of the Plan was addressed by Consultation? Public Services How was the Agency/Group/Organization consulted and what are Survey the anticipated outcomes of the consultation or areas forimproved coordination? 13 Agency/Croup/Organization ESGV COALITION FOR THEHOMELESS Agency/Group/Organization Type Services -homeless What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Familieswith children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth How was the Agency/Group/Organization consulted and what Survey arethe anticipated outcomes of the consultation or areas for improved coordination? 14 Agency/Group/Organization LAHSA Agency/Group/Organization Type Services -homeless What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Familieswith children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth How was the Agency/Group/Organization consulted and what Survey, telephone. arethe anticipated outcomes of the consultation or areas for improved coordination? Annual Action Plan BALDWIN PARK 14 OMB Control No: 2506-0117 (exp. 07/31/2015) 15 Agency/Group/Organization CATHOLIC CHARITIES OF LOS ANGELES, INC. Agency/Group/Organization Type Services -homeless What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Familieswith children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth How was the Agency/Group/Organization consulted and what Survey, telephone arethe anticipated outcomes of the consultation or areas for improved coordination? 16 Agency/Group/Organization Project Sister' Family Services Agency/Group/Organization Type Services -Victims of Domestic Violence What section of the Plan was addressed by Consultation? Public Services How was the Agency/Group/Organization consulted and what Survey arethe anticipated outcomes of the consultation or areas for improved coordination? 17 Agency/Group/Organization Baldwin Park Chamber of Commerce Agency/Group/Organization Type Business and Civic Leaders What section of the Plan was addressed by Consultation? Economic Development How was the Agency/Group/Organization consulted and what are Survey the anticipated outcomes of the consultation or areas for improved coordination? 18 Agency/Group/Organization FAMILY SERVICE CENTERS Agency/Group/Organization Type Services -Children Services -Education Services -Employment Annual Action Plan BALDWIN PARK 15 OMB Control No: 2506-0117 (exp. 07/31/2015) What section of the Plan was addressed by Consultation? Economic Development Public Services How was the Agency/Group/Organization consulted and what are Survey the anticipated outcomes of the consultation or areas for improved coordination? 19 Agency/Group/Organization ROEM Development Corporation Agency/Group/Organization Type Housing What section of the Plan was addressed by Consultation? Housing Need Assessment How was the Agency/Group/Organization consulted and what are Survey, telephone. the anticipated outcomes of the consultation or areas for improved coordination? 20 Agency/Group/Organization Frontier Communications Agency/Group/Organization Type Services - Broadband Internet Service Providers What section of the Plan was addressed by Consultation? Broadband Needs Assessment How was the Agency/Group/Organization consulted and what are Survey, telephone the anticipated outcomes of the consultation or areas for improved coordination? 21 Agency/Group/Organization Kaiser Permanente Agency/Group/Organization Type Services -Persons with HIV/AIDS Services -Health Health Agency What section of the Plan was addressed by Consultation? Health Agency How was the Agency/Group/Organization consulted and what are Survey, telephone the anticipated outcomes of the consultation or areas for improved coordination? 22 Agency/Group/Organization DisabledAmerican Veterans Agency/Group/Organization Type Services -Persons with Disabilities Services -Veterans Annual Action Plan BALDWIN PARK 16 OMB Control No: 2506-0117 (exp. 07/31/2015) What section of the Plan was addressed by Consultation? Homelessness Needs - Veterans How was the Agency/Group/Organization consulted and what are Survey, telephone the anticipated outcomes of the consultation or areas for improved coordination? 23 Agency/Group/Organization CitiStaff Solutions, Inc. Agency/Group/Organization Type Services -Employment Business Leaders What section of the Plan was addressed by Consultation? ' Economic Development How was the Agency/Group/Organization consulted and what are Survey, telephone the anticipated outcomes of the consultation or areas for improved coordination? Table 3 — Aeencies. erouos. oreanizations who oarticioated' , Identify any Agency Types not con and provide rationale for not consulting The City of Baldwin Park took a comprehensi consulting with a wide range of stakeholdf approach to developing its Consolidated Plan by providers, as well as local agencies/governments, that the Consolidated Plan reflects the diverse serves. Further, through the citizen participation 1 Action Plan, it was reaffirmed that the Consolidal of the community. The C consu Other uding housing, social, and health service I LAHSA. This collaborative process ensures yds and, perspectives of the community it :ess for the development of the FY 2024-25 Plan continues to reflect the priority needs types relevant to the Consolidated Plan that were not planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Cos Angeles Homeless The Homelessness Prevention goal within the Strategic Services Authority Plan is consistent with the goals of the CoC. 2014-2021 City of Baldwin Park The Affordable Housing goals within the Strategic Plan Housing Element are consistent with the Adopted and Certified 2014- 2021 Housing Element. Draft 2021-2029 City of Baldwin Park The Affordable Housing goals within the Strategic Plan Housing Element are consistent with the Adopted and Certified 2021- 2029 Housing Element. Table 4 — Other local / regional / federal planning efforts Annual Action Plan I :%U R1Tir/ 1►1 MAI IN 17 OMB Control No: 2506-0117 (exp. 07/31/2015) Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(1)) The City of Baldwin Park demonstrates a proactive approach to enhancing coordination among various stakeholders and agencies involved in addressing the needs of the community, particularly in the development and implementation of the Consolidated Plan. The City invites input from a wide range of entities, including the Continuum of Care (CoC), public and assisted housing providers, private and governmental health and mental health agencies, and service agencies. This inclusive approach ensures that diverse perspectives are considered in the planning process and that the Consolidated Plan reflects the needs of the community comprehensively. Also, the Housing Division collaborates with subrecipients of CDBG and HOME funds to ensure a coordinated effort among service agencies in the region. By working together, these agencies can effectively address the needs of Baldwin Park residents, including various vulnerable populations such as chronically homeless individuals and families, veterans, unaccompanied youth, and those transitioning from homelessness to permanent housing. Finally, the City coordinates with social servic promote economic opportunities for low information about job opportunities connE objectives of Section 3 of the Housing and Ct access to employment opportunities, the C families to improve their economic circumsta Annual Action Plan agencies, businesses, and housing developers to come residents. This includes disseminating �d to HUD -assisted projects, in line with the munity Development Act of 1968. By facilitating aims to empower low-income individuals and nd overall well-being. I:ie1IIIMA/1►19-1IN m OMB Control No: 2506-0117 (exp. 07/31/2015) Summary of citizen participation process/efforts made to broaden citizen participation The City of Baldwin Park adhered to HUD's guidelines for citizen and community involvement in the preparation of the Consolidated Plan and Action Plan. Engaging citizens in the planning process is crucial for ensuring that the resulting documents accurately reflect the needs and priorities of the community. Here's a summary of the activities undertaken by the City to encourage citizen participation: Housing and Community Development Needs Su Plan ment of the Consolidated To assist in the identification of priority needs in the City, a survey was prepared and distributed to residents of the City to solicit resident input in the prioritization of needs related to community services, community facilities, infrastructure, neighborhood services, special needs services, businesses and jobs, and housing. The surveys were available online, through social media, and also were made available at the Baldwin Park Community Development Department. Community Meetings for Development of the Consolidated Plan Two community meetings to discuss the housing and community development needs in Baldwin Park were held on September 19, 2019 and September 21, 2019, respectively, at the Esther Snyder Community Center. No public comments were received. FY 2020-2024 Consolidated Plan 1 The City of Baldwin Park took proa throughout the development of 1 made available for public review April 15, 2020. This allowed comnr the plan and, provide feedback. T was held before the Baldwin Pa.rl draft 2020-2024 Consolidated E opportunity for public input, no c the public hearing. itizen Participation :five measures to ensure public participation and transparency he 2020-,2024 Consolidated Plan. The Consolidated Plan was nd comment for a designated period from March 16, 2020, to ,jnity members, stakeholders, and interested parties to review ie public comment period was followed by a public hearing that City Council on April 15, 2020, to receive comments on the Ian and the 2020-2021 Annual Action Plan. Despite the >mments were received during the public comment period or The City ensured that low and moderate -income residents, members of minority groups, agencies providing services to these populations, and other directly impacted individuals had the opportunity to be actively involved in the planning process. To promote greater public accessibility, the City made program documents, including the Citizen Participation Plan, Consolidated Plan, Action Plans, CAPERs, and Analysis of Impediments to Fair Housing Choice, available on the City website at htt:/fwww.baldwin ark.com . This facilitated easy access to important information for community members and stakeholders. Annual Action Plan I :ie1 I RKY/ 1►1 W-Al I � 19 OMB Control No: 2506-0117 (exp. 07/31/2015) Overall, the City's commitment to transparency, public participation, and accessibility is evident in its 8ppnD8Ch to developing and disseminating the Consolidated Plan. Despite the lack Ofpublic COrnrnentS received, the Cbv'S efforts to engage the COrnnnunhv and provide opportunities for input demonstrate 3dedication tOinclusive and accountable governance. FY 2024-25Annual Action Plan Citizen Participation The Citizen participation activities implemented by the City of B8|dxviO Park for its federal CDBG and HOME programs demonstrates a strong commitment to engaging residents in the planning and implementation process. Here are the key highlights of Baldwin Parks' citizen participation process: I N 3. Encouragement of Citizen Participation: All ci participate in the planning, development, and i This inclusive approach ensures that the voic those from diverse backgrounds and perspe decision -making process. Regular Contact with CDBG-Funded Organizat funding maintain regular contact with City stal collaboration and ensures that funded progi outlined in the Annual Action Plan. !ns of Baldwin Park are encouraged to lementation of the Annual Action Plan. of all community members, including es, are heard and considered in the s: Organizations receiving direct CDBG 'his ongoing communication facilitates is align with the goals and priorities Consultation with Other Organizations: are present at various public hearings held bythe Cit of community stakeholders, beyond direct CDE zations are consulted as needed or This ensures that a broad spectrum -funded organizations. have the opportunity to contribute their input and perspectives to the planning process. 4. Notice of Public Hearings: A Notice of Public Hearing is published in both English and Spanish at least 15 days prior to each hearing to provide residents with adequate notice. This ensures transparency and allows residents to plan and participate in the hearings effectively. Public notices are posted in a newspaper of free general circulation, on the 5. Public Comment Period: A draft of the Annual Action Plan will be made available for public comment for a minimum of 30 days (April 12 — May 15, 2024), allowing residents ample time to review the plan and provide feedback. This extended comment period demonstrates a commitment to soliciting and considering public input before finalizing the plan. 6. Public Hearings: public hearings are held each year by the City to discuss issues related to the Consolidated Plan and the Annual Action Plan. These hearings provide citizens with multiple opportunities to engage with the planning process, offer feedback on draft plans, and n3iS8 any concerns Or questions they may have. This ensures that elected representatives hear directly from the community before making decisions on the Annual Action Plan FIE mwucontro No: asuo-01o(exp 07$1/2015 Citizen Participation Summary of Summary of Outreach comments not Sort Mode of Target of Summary of comments accepted Order Outreach Outreach response/ attendance received and reasons URL (if applicable) Newspaper Ad Non -targeted/ broad A public notice was No No comments hjj2jLwww baldwinparl< corn community published and posted comments received. on the City's website, received. Facebook page, and at public locations to notify interested parties of the Vt public hearing to solicit comments on needs and priorities of the FY 2024-25 Annual Action Plan. The public notice was published on 2 Public Hearing Non -targeted/ broad A public hearing was No No comments hLt �www,�baldwin �arl<com community held on February 21, comments received. 2024 to solicit received. comments on housing and community development needs for inclusion in the FY 2024- 3 Public Meeting Non -targeted/ broad A public meeting will be To be To be completed. N/A community held on April 17, 2024 completed. with the Baldwin Park City Council to accept the draft 2024-25 Annual Action Plan prior to the public comment Annual Action Plan BALDVV|NPARK 21 mwucontro No: zso**zo(exn 07$1/2015 4 Newspaper Ad Non -targeted/ broad A newspaper To be To be completed. N/A community advertisement will be completed. published on April 12, 2024 to solicit public comments on the draft 2024-25 Annual Action Plan and to invite citizens to attend the final public hearing to adopt the FY 2024-25 Annual Action Plan. 5 Public Hearing Non -targeted/ broad A final public hearing To be To be completed. N/A community will be held before the completed. City Council on May 15, 2024 for adoption of the Action Plan. Annual Action Plan BALDVV|NPARK ZZ mwucontro No: zso**zo(exn 07$1/2015 EXPECTED RESOURCES Introduction The City of Baldwin Park has a comprehensiveleverage various funding sources and partnerships to address community development affordable housing needs within the community. Below isabreakdown ofthe funding sources and planned allocations for CD13G Entitlement Funds: The city will receive an estimated $897,413 in CDBG entitlement funds (actual entitlement amounts will be released by HUD later this year). Additionally, the City will have $1,406,642 in prior year carryover funds that are available for programming in FY 2024/25, for a total of $2,304,055. These funds will be utilized for public services, code enforcement, CDBG administration, and fair housing services. The City does not have any income from float -funded activities or surplus from urban renewal settlements, sale of real property, prior period adjustments, CDBG acquired property available for sale, or Jump sum drawdown payments. Nor is the City funding any "urgent need activities." HOME Program Funds: Baldwin Park will have funds, including approximately $307,483 in en - balance of $2,049,956. HUD has yet to release budget for FY 2024/25 may increase or decrease HOME Funding will be used for HOME program z unallocated until afuture housing Annual Action Plan 52�357/439 in HOME Program nen1furxds and an unallocated carryover 4/25 allocations; therefore, the proposed nistration and the remaining funds will stay or program can be identified. 23 mwucontro No: asuo-01o(exp 07$1/2015 Anticipated Resources Expected Amount Available Year 5 Expectedi Amount Available' Source Annual Program Prior Year Remainder of Allocation: Income: Resources: Total• of ConPlan Narrative Program Funds Uses of Funds $ $ $ $ $ Description CDBG Public- Acquisition, $897,413 $0 $1,406,642 $2,304,055 $0 Entitlement Federal Planning, allocation Economic plus Development, estimated Housing, program Public income Improvements, plus prior - Public Services year resources. HOME Public- Acquisition, $307,483 $0 $2,049,956 $2,357,439 $0 Entitlement Federal Homeowner allocation rehab, plus Multifamily estimated rental new program construction, income Multifamily plus prior rental rehab, year New resources. construction for ownership, TBRA Table 6 - Expected Resources - Priority Table Explain haw federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City of Baldwin Park demonstrates a strategic approach to addressing housing and community development needs by leveraging various funding resources alongside its CDBG and HOME entitlement grants. Historically, the City's former Redevelopment Agency played a significant role as a primary non-federal source of leveraged funds. However, with the dissolution of the Redevelopment Agency, the City's ability to leverage federal funds has been reduced. To compensate for the reduced leverage capacity, the City and its development partners actively seek new opportunities to leverage federal funds. This includes participating in programs such as the Low -Income Tax Credit program, seeking special allocations like HOME -ARP and CDBG-CV funding, and exploring opportunities under HUD's Section 202 and 811 for the Elderly Program. HUD requires HOME recipients to match 25% of their HOME annual allocation. However, the City of Baldwin Park has received a 50% match reduction from HUD due to fiscal distress. This means the City is required to match only 12.5% of HOME funds using non-federal funds. The City has Annual Action Plan BALDWIN PARK 24 OMB Control No: 2506-0117 (exp. 07/31/2015) been utilizing a match surplus derived from prior contributions by the former Baldwin Park Redevelopment Agency in developing affordable housing developments. As of September 2022, the City's match surplus amounts to approximately $3,885,831. This surplus serves as a valuable resource for meeting match requirements and advancing affordable housing initiatives. If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan Publicly owned land or property located within Baldwin Park that may be used to address affordable housing needs identified in the 2020-2024 Consolidated Plan are continually being sought for development. One such property located at 13167 Garvey Street was purchased in September 2021 by the City. The City utilized the property for the development of affordable housing for those that are homeless or at risk of homelessness. Also, the City will continue to leverage its CDBC available public resources, including land conve affordable housing. Land or property necess Conso Annual Action Plan d HOME funds to attract private and other to the City for the purpose of developing to address the needs :identified in the Inds or other resources. I:ie1U]TiM1►19-1IN 25 OMB Control No: 2506-0117 (exp. 07/31/2015) ANNIAL GOALS AND OBJECT117ES Annual Action Plan BALDVV|NPARK 26 mwucontro No: zso**zo(exn 07$1/2015 Sort Order Goal Name Sta rt Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator Ensure Equal Access $7,500 Other- 1 Fair Housing 2024 2025 Affordable Citywide to Housing (CDBG) 100 Persons Services Housing Opportunities (Housing Rights Center) Housing Code Enforcement/ Non -Housing Low- and Neighborhood $150,000 Foreclosed Property Care — 2 Neighborhood 2024 2025 Community Moderate- Services, Community (CDBG) 800 Housing Units Services Development Income Areas Facilities (Community Enhancement Program/Code Enforcement) Annual Action Plan BALDVV|NPARK 27 mwucontro No: zso**zo(exn 07$1/2015 Public service activities other $13,000 than Low/Moderate Income (CDBG) Housing Benefit — 3,500 Persons Assisted (Church of the Redeemer Food Bank) Public service activities other $24,000 than Low/Moderate Income (CDBG) Housing Benefit — 600 Persons Assisted (Family Service Center) Citywide Public service activities other Public Services for Non -Housing Provide Public $20,000 than Low/Moderate Income 3 LIVII Residents 2024 2025 Community Low -and Services for Low (CDBG) Housing Benefit — Development Moderate- Income Residents 40 Persons Assisted Income Areas (BPPD Pride Platoon) Public service activities other $20,000 than Low/Moderate Income (CDBG) Housing Benefit — 20 Persons Assisted (Youth Employment Program) Public service activities other $25,611 than Low/Moderate Income (CDBG) Housing Benefit — 300 Persons Assisted (Graffiti Removal Program) Public service activities other than Low/Moderate Income Special Needs Non -Housing Public Services for $22,000 Housing Benefit — 4 Services 2024 2025 Community Citywide Residents with (CDBG) 250 Persons Assisted Development Special Needs (Domestic Violence Annual Action Plan BALDVV|NPARK 28 OMB Control No: zso**zo(exn 07$1/2015 S Homelessness Prevention 2024 2025 Non -Housing Community Development Citywide Prevent and Eliminate Homelessness $10,000 (CDBG) Public service activities other than Low/Moderate Income Housing Benefit — 300 Persons Assisted (East SGV Coalition for the Homeless) Public Facility or Infrastructure Activities other than Low/Mod Income $400,000 Housing Benefit — (CDBG) XX Persons Assisted (Citywide Sidewalks and Curb & Gutter Concrete Project) Public Facility or Infrastructure Activities other Community Special Needs Non- than Low/Mod Income Facilities, Non -Housing Low -and Homeless, Housing Benefit — 6 Infrastructure, and 2024 2025 Community Moderate- Facility/Infrastructure $460,000 XX Persons Assisted Section 108 Debt Development Income Areas Improvements (CDBG) (Residential and Major Street Service Rehab at Various Locations) Public Facility or Infrastructure Activities other than Low/Mod Income $600,000 Housing Benefit — (CDBG) XX Persons Assisted (Morgan Park Playground Improvements) $30,748 N/A Planning for Other Housing and (HOME) (HOME Program 6 Housing and 2024 2025' Other: N/A Community Administration, CDBG Community Administration Development Needs $171,983 Program Administration) Development Needs (CDBG) Table 7 — Goals Summary Annual Action Plan BALDWIN PARK 29 OMB Control No: 2506-0117 (exp. 07/31/2015) Goal Descriptions 1 Goal Name Fair Housing Services Goal Affirmatively further fair housing choice through the provision of fair housing Description education, counseling, anti -discrimination and landlord -tenant mediation services. (Project: Housing Rights Center) 2 Goal Name Neighborhood Services Goal Preserve and enhance neighborhood aesthetics and public safety through activities Description such as code enforcement as well as improvement of building quality and safety through code compliance to benefit low- and moderate -income residents of the low - and moderate -income areas. (Projects: Community Enhancement Program/Code Enforcement) 3 Goal Name Public Services for Low- and Moderate' -income Residents Goal Provide public services that support the emotional and developmental well-being of Description low- and moderate -income families, including activities such as graffiti removal to benefit low-income residents. (Projects: Church of the Redeemer Food Bank; Family Service Center; BPPD Pride Platoon; Youth Employment Program; Graffiti Removal Program) 4 Goal Name Special Needs Services Goal Provide special needs services including, but not limited, to those concerned with Description disabilities, domestic violence and substance abuse. (Project: Domestic Violence Advocate) 5 Goal Name Homeless Prevention Goal Support a continuum of services in Los Angeles County to prevent and eliminate Description homelessness including, but not limited to, homelessness prevention programs, emergency shelter programs and transitional housing. (Projects: East San Gabriel Valley Coalition for the Homeless) 6 Goal Name Community facility, Infrastructure, and Section 108 Debt Service Goal Repayment' of Section 108 Loan that improved City public facilities and Description infrastructure benefitting low- and moderate -income residents or those presumed under HUD regulations to be low- and moderate -income such as the elderly and disabled adults. (Project:. Citywide Sidewalks and Curb & Gutter Concrete Project; Residential and Major Street Rehabilitation at Various Locations Project; Morgan Park Playground Improvement Project) 7 Goal Name Other (Administration) Goal The City will conduct the following administration/planning activities: (1) General Description Administration of CDBG and HOME Program, including preparation of budget, applications, certifications and agreements, (2) Coordination of CDBG-funded capital improvement projects, (3) Coordination of Public Service Subrecipients, (4) Coordination of HOME -funded housing projects, (5) Monitoring of CDBG and HOME projects/programs to ensure compliance with federal regulations, (6) Preparation of Annual Action Plan, and (7) Preparation of the CAPER. Up to 20% of the annual CDBG entitlement and up to 10% of the HOME entitlement is allowed for administration activities. (Project: HOME Administration; CDBG Administration) Annual Action Plan BALDWIN PARK 30 OMB Control No: 2506-0117 (exp. 07/31/2015) PROJECTS Introduction The City plans to undertake the following CDBG and HOME funded activities during Fiscal Year 2024-25 to address its priority housing and community development needs. All proposed activities are eligible and meet program service targets. Additionally, the City of Baldwin Park has not exceeded any of its maximum allocations for CDBG public services, CDBG administration, or HOME administration. With a CDBG allocation of approximately $897,413, a maximum of 15%, or $134,611, in public services the maximum 15% in public services towards the ($13,000); Family Service Center ($24,000); BPPD Program ($20,000); Graffiti Removal ($25,611); Do SGV Coalition for the Homeless ($10,000). CDBG regulations also permit a maximum all administration activities. The City has allocated $17 the Housing Rights Center, for a total of $179,483 City is also allowed to allocate up to 10% of Administration, or $30748. the City of Baldwin Park is allowed to allocate This Annual Action Plan proposes to allocate ollowing activities: Church of the Redeemer pride Platoon ($20,000); Youth Employment iestic Violence Advocate ($22 000); and East ion of 20%, or $179,483, for CDBG 3 for CDBG Administration and $7,500 to )wed to be allocated in FY 2023-24. The HOME entitlement to HOME Program Needs Funding Project Name Target Area Goals Supported Addressed Requested Housing Rights Center Citywide Fair Housing Ensure Equal CDBG: Services Access to $7,500 Housing Opportunities Community Enhancement Low- and Neighborhood Neighborhood CDBG: /Code Enforcement Moderate- Services Services, $150,000 Income Community Areas Facilities Church of the Redeemer Food Citywide Public Services Provide Public CDBG: Bank for Low- and Services for Low $13,000 Moderate- Income Income Residents Residents Family Service Center Citywide Public Services Provide Public CDBG: for Low- and Services for Low $24,000 Moderate- Income Residents Annual Action Plan I:ie1I I 11TiM1011W-AlIN � 31 OMB Control No: 2506-0117 (exp. 07/31/2015) Project Name Target Area Goals Supported Needs Funding Addressed Requested Income Residents BPPD Pride Platoon Citywide Public Services Provide Public CDBG: for Low- and Services for Low $20,000 Moderate- Income Income Residents Residents Youth Employment Program Citywide Public Services Provide Public CDBG: for Low- and Services for Low $20,000 Moderate- Income Income Residents Residents Graffiti Removal Program Low- and Public Services Provide Public CDBG: Moderate- for Low- and Services for Low $25,611 Income Moderate- Income Areas Income Residents Residents Domestic Violence Advocate Citywide Special Needs Public Services CDBG: Services for Residents $22,000 with Special Needs East San Gabriel Valley Citywide Homeless Prevent and CDBG: Coalition for the Homeless Prevention Eliminate $10,000 Homelessness Citywide Sidewalks and Curb & Low- and Community Special Needs CDBG: Gutter Concrete Project Moderate- Facilities, Non -Homeless, $400,000 Income Infrastructure, Facility / Areas and Section 108 Infrastructure Debt Service Improvements Residential and Major Street Low- and Community Special Needs CDBG: Rehabilitation at Various Moderate- Facilities, Non -Homeless, $460,000 Locations Project Income Infrastructure, Facility / Areas and Section 108 Infrastructure Debt Service Improvements Morgan Park Playground Low- and Community Special Needs CDBG: Improvement Project Moderate- Facilities, Non -Homeless, $600,000 Income Infrastructure, Facility / Areas and Section 108 Infrastructure Debt Service Improvements HOME Program Administration Citywide Other - Other - HOME: Administration Administration $30,748 CDBG Program Administration Citywide Other - Other - CDBG: I Administration Administration $171,983 Unallocated CDBG Funds Citywide Not Applicable Not Applicable CDBG: Annual Action Plan BALDVV|NPARK 32 mwucontro No: asuo-01o(exp 07$1/2015 Project Name Target Area Goals Supported Needs Addressed Funding Requested Unallocated HOME Funds Citywide Not Applicable Not Applicable HOME: TableO—Projest|nformadon Describe the reasons for allocation priorities and any obstacles to addressing mmdarserved needs The d Homeless NeedsOf the Consolidated by income category. Income levels identified are 1) extremely low-income; 2) very low-income, and; 3) low- and moderate -income households. Based on HUD recommendations, general relative priorities for funding will be as follows: HIGH PRIORITY: Activities to address this need will be funded during the five-year period. MEDIUM PRIORITY: If funds are available, activities to address this need may be funded by the City during the five-year period. The City may also use other sources of funds and take actions to locate other sources of funds. LOW PRIORITY: Itisnot likely the City will fund activities to address thisneed during the five-year The highest priority has been assigned to the needs of the lowest income residents, based on the assumption that in this high -cost real estate market, they are at greater risk of displacement, homelessness or other serious housing situations due to limited financial resources and other challenges they may face. The Consolidated Plan identifies several obstacles in meeting underserved needs, including the high and sustained demand for public services, as well as the shortage of funding to address the community's needs. Addressing unmet needs is dependent on funding availability, available partnerships, as well as data collection and community input. Annual Action Plan 33 mwucontro No: asuo-01o(exp 07$1/2015 Project Summary Information 1 Project Housing Rights Center Name ............................................................................................................................................................................................................................................................................................... Target Area ................................................................................................................................................................................................................................................................................................ Citywide Goals Fair Housing Services Supported ................................................................................................................................................................................................................................................................................................ Needs Ensure Equal Access to Housing Opportunities Addressed Funding ............................................................................................................................................................................................................................................................ CDBG: $7,500 Description Affirmatively further fair housing chc counseling, anti -discrimination and la' ........ ......... Center will assist approximately 100',pi .......... ........ ........ . Target Date ........ ........ June 30, 2025 .......... Location The Housing Rights Center is located al Description ........ ......... 90010; however it is available to all Ba .... . ...... ................ Planned Same as description. Activities 2 Project Community Enhancement Program/Cc Name ........ ......... Target Area ........ ......... ......... ................ Low- and Moderate Income Areas Goals Neighborhood Services Supported ........ ......... ......., _....._ .. .... Needs Neighborhood Services, Community F Addressed Description Enhance low -and moderate-incorr through community enhancement .............................................�.. _. _ _..... _ ......... . Target Date June 30, 2025 rough the provision of fair housing education, -tenant mediation services. The Housing Rights in FY 2024-25. Wilshire Boulevard, Suite 1150, Los Angeles, CA Park residents citvwide. r lities hborhoods by inspecting approximately 800 units ms and other neijzhborhood services Location The Baldwin Park Code Enforcement Program is administered from City Hall offices located at Description 14403 Pacific Avenue, Baldwin Park, CA 91706; however, the program is implemented in the Code Enforcement Improvement Area bound by south of Ramona Boulevard, north of the I- 10 freeway, west of Merced Avenue, and east of Patriti Avenue/605 on -ramp. The Improvement Area encompasses the following Census Tracts and Block Groups: • CT 4047.01 BG 1, 3, 4 • CT 4047.02 BG 2, 3 • CT 4048.01 BG 2, 3, 4 • CT 4048.02 BG 1, 2 ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Planned Same as description. Activities Annual Action Plan BALDWIN PARK 34 OMB Control No: 2506-0117 (exp. 07/31/2015) 3 Project Church of the Redeemer Food Bank Name ..................................................................... .................................................................................................................................................................................................................................................................................... Target Area Citywide .......................................................................................................................................................................................................................................................................................................................................................... Goals Public Services for Low- and Moderate -Income Residents Supported ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Needs Provide Public Services for Low Income Residents Addressed ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Funding CDBG: $13,000 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Description The Redeemer Food Program has been assisting the needs of low-income individuals and families in the community of Baldwin Park for nearly 30 years providing food baskets on a monthly basis and as needed. The food program serves more than 600 individuals and 500+ households each month. In addition, the team visits the homeless, delivers food to low- income areas, and those without transportation to the facility. In FY 2024-25, the Church of the Redeemer Food Bank will provide food baskets to 3500 unduplicated persons. ........ ......... .......... ........ ... ..... Target Date June 30, 2025 Location 3739 Monterey Avenue, Baldwin Park, CA 91706 uescription Planned Same as description. Activities 4 Project Family Service Center Name ........ ......... Target Area ...................... ......... Citywide ..... ...... Goals Public Services for Low- and Moderate -income Res Supported ..................................................................................... Needs Provide Public Services for Low Income Residents Addressed ........ ........ ...... Funding CDBG: $24,000 Description The Family Servic( Park. The FCS is c offered at the FSC emergency shelte prevention referr referrals, tutoring at the center, mar those clients in ne 25, the FSC will as Center offers a variety, of social service assistance to residents of Baldwin ntrally located and is easily accessible to all the residents. The services 7clude, but are not limited to: medical access referrals, food bank referrals, vouchers, emergency food vouchers, employment counseling, homeless s, mental health referrals, emergency transportation, case management ind educational services assistance. Over 200 clients are assisted monthly of which face severe economic hurdles. The FSC is committed to assisting d by identifying local resources and services available to them. In FY 2024- st`600 unduplicated persons. .................... ......... ......... ......... ......... ......... ......... ......... ......... ................ Target Date June 30, 2025 Location 14305 Morgan Street, Baldwin Park, CA 91706 Description Planned Same as description. Activities Annual Action Plan I:ie1I1]0iT/1►1We1:1:/ 35 OMB Control No: 2506-0117 (exp. 07/31/2015) 5 Project BPPD Pride Platoon Name ..................................................................... .................. ............................................................................................. .......................................................................................... ..................................................................... Target Area Citywide ................................................................................................................................................................................................................................................................................................................................................... Goals Public Services for Low- and Moderate -Income Residents Supported ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Needs Provide Public Services for Low Income Residents Addressed ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Funding CDBG: $20,000 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Description The PRIDE Program is specifically designed to deal with at -risk youth. It utilizes proactive and innovative techniques for positive redirection. Overseen by Baldwin Park police personnel, the program offers treatment, prevention, and disciplinary components to alter negative behavior. The PRIDE Program is a collaborative effort between law enforcement and community -based organizations, with law enforcement being the facilitator. The objective of the program is to identify problems within the family that have surfaced through juvenile delinquency. Juveniles with antisocial behavior such as truancy, incorrigibility, minor law offenses, etc. may be considered for the program. 40 youth will be assisted through the PRIDE Program in FY 2024-25. Target Date June 30, 2025 Location 14403 Pacific Avenue, Baldwin Park, CA 91706 uescription .................................................................................................................................................................. Planned Same as description. Activities Funding CDBG: $20,000 ...... .: _.... ... Description The Youth Employment Program provides summer job opportunities for low to moderate income youth ages,16 to 21 years old in the Baldwin Park community who need employment experience. Each student will receive approximately 115-120 hours of work experience. The Program complements the City by acting as a feeder program for regular part-time positions. The youth play a valuable role and benefit from this learning opportunity while they contribute to the daily operations of the City. In FY 2024-25, the Youth Employment Program anticipates benefitting 25 youth with this employment training program. ........ ......................... ................... -............. .................... ......::::.................................................................................... ............. ....................................... .......................................... ..................... .................... .................................................................................................................................... Target Date June 30, 2025 .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Location 14403 Pacific Avenue, Baldwin Park, CA 91706 Description ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Planned Same as description. Activities Annual Action Plan I:ie1I1]0iT/1►1W-AlIN / 36 OMB Control No: 2506-0117 (exp. 07/31/2015) 7 Project Graffiti Removal Program Name ..................................................................... ............................................................................................................................................................................................................................................................................. Target Area Low- and Moderate -Income Areas ................................................................................................................................................................................................................................................................................................................................................... Goals Public Services for Low- and Moderate -Income Residents Supported ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Needs Provide Public Services for Low Income Residents Addressed ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Funding CDBG: $25,611 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Description The Graffiti Removal Program will provide graffiti abatement services at public facilities in the city of Baldwin Park including at the City Civic Center, ARC Center, Morgan Park, Shyre Park, Hilda Solis Park (Teen Center/Skate Park), Barnes Park, and Walnut Creek Nature Park. Additionally, the Graffiti Removal Program will provide abatement services in low- and moderate -income areas alongside code enforcement activities. In FY 2024-25, approximately 250,000 square feet of graffiti from public and personal property (buildings, fences, etc.) will be removed. Target Date June 30, 2025 Location 14403 Pacific Avenue, Baldwin Park, CA 91706 uescription .................................................................................................................................................................. Planned Same as description. Activities 8 Project Domestic Violence Advocate Name Target Area ...................... ......... Citywide _p ......... Goals Special Needs Services Supported ...................... ................................................................ .......... ..................... . ........ ........ Needs Public Services for Residents with Special Needs Addressed ........ ......... Funding _....._....::....................... ............T.............................. ............................:..............__.......................................................................................................................................................................................................................................................... CDBG: $22,000 , ... ........... Description A Domestic Violence (DV) and Victim Advocate work hand in hand with Domestic Violence/Sexual Crimes detectives to provide emergency assistance to victims, guiding them as their cases go through the criminal justice system. The DV Advocate is a coordinator for police, health, social and shelter services available. The DV Advocate conducts on -going community outreach and education, providing services and training to police officers, detectives, schools, and other community groups. The DV Advocate receives a copy of every DV report and makes contact with each victim to provide counseling; support; court appointed group classes; accompany the victim to court; assistance with restraining orders; referral services to Project Sister, Choices, House of Ruth, Spirit Family Service Center, Baldwin Park Adult School, Department of Children and Family Services, and Department of Adult Services; and coordinates with the District Attorneys' Victim Advocate. The funds requested will allow the Advocate to be staffed for 20 hours/week and will assist 250 persons in FY 2024- ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 25. .............. Target Date ...................................................................... June 30, 2025 ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... Location 14403 Pacific Avenue, Baldwin Park, CA 91706 Description ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Planned Same as Description. Activities Annual Action Plan I:ie1IRKY/1►1W-AlIN / 37 OMB Control No: 2506-0117 (exp. 07/31/2015) 9 Project East San Gabriel Valley Coalition for the Homeless Name ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Target Area ...................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Citywide Goals Homeless Prevention Supported ...................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Needs Prevent and Eliminate Homelessness Addressed ...................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Funding ...................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CDBG: $10,000 Description The ESGV Coalition for the Homeless (ESGVCH) Program has three components: 1) The Emergency Assistance Center (EAC); 2) The Bridge Program, now operated in motels and maintains the goal of placing people into permanent housing, and 3) the Winter Shelter Program (WSP). The EAC is located in La Puente, is open Monday -Friday, and provides hot meals, lunches to go, showers, hygiene kits, clothing,, transportation services, emergency shelter (motel vouchers for families), and referral services for those in need. The funds of this grant application are requested to support the services and staff of the EAC. In FY 2024- 25, the ESGVCH will provide 300 persons with homeless services. Target Date June 30, 2025 Location 1345 Turnbull Canyon Road, Hacienda Heights, CA 91745 Description ...................... ......... ..... ...............:. Planned Same as description. Activities 10 Project Citywide Sidewalks and Curb & Gutter Concrete Project Name ........ ......... Target Area ...................... ......... Low- and Moderate -Income Areas ....... ......... ...... ... Goals Community Facility, Infrastructure, and Section 108 Debt Service Supported ................................................................................p ......... ........ . Needs Special Needs Non -Homeless, Facility/Infrastructure Improvements Addressed Description" The project includes, but is not limited to, removal and replacement of sidewalk at multiple locations; removal and installation of ADA curb ramps, curb & gutter, cross gutters, spandrels, removal and installation of trees, and other miscellaneous work as needed to complete work as per plans and specifications. ` Approximately xx persons will benefit from this project in FY 2024-25. Target Date June 30, 2025 ......... ....................................................................................................................................................................................................................................................................................................................................... Location Census Tracts: xx Description Planned Same as Description. Activities Annual Action Plan I:ie1II11TiT/1►12-AlIN / m OMB Control No: 2506-0117 (exp. 07/31/2015) 11 Project Residential and Major Street Rehabilitation at Various Locations Project Name .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Target Area Low and Moderate Income Areas .................................................................................................................................................................................-........................................................................................................................................................................................................................................................................................................................................... Goals Community Facility, Infrastructure, and Section 108 Debt Service Supported .........................................................................................................................................................................................................................................................................................................-............-.................................................................................................................................................................................................... Needs Special Needs Non -Homeless, Facility/Infrastructure Improvements Addressed ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Funding CDBG: $460,000 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Description The project includes, but is not limited to, cold mill and overlay of asphalt rubber hot mix, remove and replace selected full depth dig -outs, remove and reconstruct curb ramps, sidewalk, curb and gutter, cross -gutters, spandrels, remove and replace trees, and other miscellaneous work as needed to complete work as per plans and specifications.. Approximately xx persons will benefit from this project in FY 2024-25. Target Date June 30, 2025 Location Census Tracts: xx Description Planned Same as Description. Activities 12 Project Morgan Park Playgrou Name Target Area Low and Moderate Income Areas Goals Community Facility, Infrastructure, and Section 108 DE Supported ......... ......... ..... ....................:. Needs Special Needs Non -Homeless, Facility/Infrastructure Ir Addressed ......... ........ Funding ......... ....... _........ ....... CDBG. $600,000 .................... ...... ..... ................. Description ......... ......... Playground replacement at Morgan Park. _ ........ Target Date June 30, 2025 ..._... .. _..._...................... Location 4100 Baldwin Park Boulevard/Baldwin Park CA 91706 Description ......... -.... ..... Planned Same as Description. Activities Annual Action Plan BALDWIN PARK OMB Control No: 2506-0117 (exp. 07/31/2015) Service ments 39 13 Project HOME Program Administration Name ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Target Area ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Citywide Goals Other — Administration Supported ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Needs Other — Administration Addressed ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Funding ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... HOME: $30,748 Description The City may use up to 10 percent of the HOME allocation for the overall administration of the HOME Program. The City will use HOME funds to ensure the overall development, management, coordination (including coordination with Community Housing Development Organizations) and monitoring of all HOME -funded projects/programs to ensure compliance with federal regulations of the HOME program. Target Date June 30, 2025 Location 14403 Pacific Avenue, Baldwin Park, CA 91706 uescription .................................................................................................................................................................. Planned Same as description. Activities 14 Project CDBG Program Administration Name ........ ......... ............. ... . Target Area Citywide ........ ......... ......... ...... Goals Other —Administration Supported ........ ............................................................ _.. ...... Needs Other — Administration Addressed ........ ........ ........... ............ .......... ..... .... Funding CDBG. $171,983 ........ ....... ...... .... .... Description The City will conduct the following administration/planning activities: (1) General Administration of the overall CDBG Program, including preparation of budget, applications, certiflcations, agreements and CDBG Service Area Resolution, (2) Coordination of all CDBG- funded capital improvement projects, (3) Coordination of the Public Service Subrecipients, (4) Monitoring of all CDBG projects/programs to ensure compliance with federal regulations, (5) Preparation of the Annual Action Plan, and (6) Preparation of the Consolidated Annual Performance and Evaluation Report (CAPER). ........ ............................................................___.:........................................:::........................................................................................................................................................................................................................................................................................................ Target Date June 30, 2025 ........ ......... ............................................................................................................................................................................................................................................................................................................................................... Location 14403 Pacific Avenue, Baldwin Park, CA 91706 Description ........ ......... _.................................................................................................................................................................................................................................................................................................................................................... Planned Same as Description. Activities Annual Action Plan I:ie1ID]LTiTJ1►1W-AlIN / 40 OMB Control No: 2506-0117 (exp. 07/31/2015) 15 Project Unallocated HOME Funds Name .....................................................................................--..................................................................................................................................................................................................................................................................................................................................................................................................................................... Target Area ................... ............ ....................................... Not Applicable. .......................... .....--................................................-.................................................................................... ............................................. ............................................................ ............................................................ ............................................. ............................................................ Goals Not Applicable. Supported ................... ................................................... .......... .............................. ......................... -................. ............................................................ ............................................. ............................................................ ............................................................ ............................................. ............................................................ .......................... Needs Not Applicable. Addressed ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Funding ..............................................................................................................................................................--............................................................................................................................................................................................................................................................................................................................................................. HOME: $2,326,691 Description The City may use unallocated HOME funds on an affordable housing project with a local Community Housing Development Organization (CHDO). The City will extend gap financing to acquire and support construction or rehabilitation of affordable transitional or permanent ........................................... rental housing. A project site is yet to be determined. ............................................................................................-.................................................................................................................... __....................::...:::............................................................................................................................................................................. _ _............ Target Date June 30, 2024 ._ Location 14403 Pacific Avenue, Baldwin Park, CA 91706 _ uescription ................................................................................................................................................................... Planned Same as Description. Activities 16 Project Unallocated CDBG Funds Name ........ ......... Target Area Not Applicable. ........ ......... ........ Goals Not Applicable. Supported Needs Not Applicable. Addressed ......... ........ Funding ......... ....... _; .: ........... CDBG: $379,961 Description ......... Unallocated CDBG funds are available for program ........ ........ ......... .............. .. ......... Target Date "I'll, 111111-11111111111111-.. June 30, 2025 ......... ......... .......................................... Location 14403 Pacific Avenue, Baldwin Park, CA 91706 Same as Descriptio Annual Action Plan BALDWIN PARK OMB Control No: 2506-0117 (exp. 07/31/2015) or eliizible activities in FY 2024-25. 41 AP-50 Geographic Distribution — 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed For projects that address Neighborhood Services, Community Facilities, and Infrastructure goals, assistance is primarily directed to the low- and moderate -income areas of the City. The low- and moderate -income Census Tract map will be used by the City when making funding determinations using CDBG and HOME funds in order to address the areas with the highest priority needs. Further, code enforcement (Community Enhancement) °activities will be undertaken in the Community Enhancement Target Area to provide concentrated and coordinated efforts to improve overall housing, infrastructure, park, and facility conditions. The area is 100% low- to moderate -income and was selected based on the observance and experience with violations of the Baldwin Park Municipal Code and the Property Standards Ordinance. The effort to identify deteriorated geographical areas was undertaken to meet the U.S. Department of Housing and Urban Development (HUD) guidelines in order to utilize Community Development Block Grant (CDBG) funding for special code enforcement and preservation activities in deteriorating areas. From this effort, staff identified a geographical area that met the criteria for a deteriorating area, as well as meeting the CDBG national objective of serving low- and moderate -income households. The area is bound south of Ramona Boulevard,. north of the 1-10 freeway, west of Merced Avenue, and east of Patritti Avenue/605 on -ramp. Located in the following census tracts, the Community Enhancement Target Area is comprised of 20,855 persons, 14,930, or 71.59%, of which are of low — moderate income. It's important to note that all administrative, public service, and housing -related programs funded through the City of Baldwin Park's CDBG and HOME allocations benefit individuals citywide. These programs and services are designed to address the needs of residents throughout the entire city, rather than focusing on specific neighborhoods or regions. By adopting a citywide approach, the City aims to ensure equitable access to resources and support for all residents, regardless of their location within Baldwin Park. This inclusive approach aligns with the City's commitment to promoting fairness, equality, and community development across its jurisdiction. Annual Action Plan I :ie1 1111TA11►1 W-Al IN 42 OMB Control No: 2506-0117 (exp. 07/31/2015) Community Enhancement Target Area Total Population v. Low and Moderate -Income Population 2017 HUD Low Mod Income Summary Data Census Tract Total Persons Total LMI Persons Percentage 4047.01 BG 1 2,735 2,080 76.05% 4047.01 BG 3 530 390 73.58% 4047.01 BG 4 985 615 62.44% 4047.02 BG 1 3,380 2,385 70.56% 4047.02 BG 2 2,220 1,695 76.35% 4047.02 BG 3 650 405 62.31 % 4048.01 BG 2 1,785 1,290 72.27% 4048.01 BG 3 1,840 1,395 75.82% 4048.01 BG 4 2,115 1,385 65.48% 4048.02 BG 1 2,265 1,820 80.35% 4048.02 BG 2 2,350 1,470 62.55% TOTAL 20,855 14,930 71.59% Geographic Distribution Target Area Percentage of Funds Citywide 69% Low- and Moderate -Income Areas 28% Community Enhancement Target Area 3% Table 9- Geographic Distribution Rationale for the priorities for allocating investments geographically All CDBG-funded public service programs and program administration will be available to eligible persons citywide. The City will also allocate CDBG funds to Graffiti Removal intended to alleviate blighted and deteriorating conditions in low- and moderate -income areas. Code Enforcement will be concentrated in the Community Enhancement Target Area. Annual Action Plan I :iel g l►11rir/ 1►1 W-Al I �:/ 43 OMB Control No: 2506-0117 (exp. 07/31/2015) AFFORDABLE HOUSING Introduction Two high priority affordable housing needs are identified in the 2020-2024 Consolidated Plan and two Strategic Plan goals are established to provide the framework necessary to invest CDBG and HOME funds to address the affordable housing needs of the City. Expand the Supply of Affordable Housing Based on the evaluation of American Community Surveys and CHAS data as part of the development of the 2020-2024 Consolidated Plan, the City of Baldwin Park faces a significant need for housing units that are affordable to households earning less than 80 percent of the Area Median Income (AMI). Out of 11,390 households earning 0-80 percent of AMI in the city, a total of 7,704 are considered cost burdened, meaning they spend more than 30 percent of their income on housing. Among the cost burdened households,; 3,875 are severely cost burdened, meaning they spend more than 50 percent of their income on housing. Among the severely cost burdened households, 2,310 are renters, indicating a high proportion of renters facing housing affordability challenges. And of the severely cost burdened renter households, 2,255 earn less than 50 percent of AMI, placing them at a'heightened risk of homelessness. Given these findings, the development of additional housing units that are affordable to low- and moderate -income households is identified as the highest priority need in Baldwin Park. This prioritization is based on the significant number of severely cost burdened households in the City. Additionally, responses to the 2020-2024 Consolidated Plan Needs Assessment Survey further support the need for additional affordable housing units in Baldwin Park. Preserve the Supply of Affordable Housing The data presented in the CHAS below underscores the pressing need for rehabilitation and maintenance of Baldwin Park's aging housing stock, particularly for low- and moderate -income homeowners who may struggle to afford necessary repairs. 0 8,350 or 83 percent of the 10,105 owner -occupied housing units in Baldwin Park were built after 1950 or approximately 70 years ago 0 Of the 10,105 owner -occupied units, 530 units or 5 percent were built since 2000 0 6,690 or 88 percent of the 7,565 renter -occupied housing units in Baldwin Park were built after 1950 or approximately 70 years ago 0 490 or 6.5 percent of the 7,565 renter -occupied housing units in Baldwin Park were built since 2000 With a significant percentage of housing units over 30 years old, many are likely to require major rehabilitation such as roof replacement, foundation work and plumbing systems to ensure safety Annual Action Plan BALDWIN PARK 44 OMB Control No: 2506-0117 (exp. 07/31/2015) and habitability. Additionally, even newer housing units over 15 years old may exhibit deficiencies that need attention such as paint, weatherization, heating / air-conditioning systems, hot water heaters and finish plumbing fixtures. For owner -occupied housing units, the majority were built over 70 years ago, indicating a critical need for rehabilitation and maintenance efforts to address aging infrastructure and ensure the safety and well-being of residents. Similarly, a substantial portion of renter -occupied units also face similar challenges, with the majority built over 70 years ago. Given the high percentage of severely cost -burdened households in Baldwin Park, the development of additional affordable housing units is identified as a top priority in the 2020-2024 Consolidated Plan. This aligns with responses from the needs assessment survey, which reiterates the community's support for initiatives aimed at increasing the supply of affordable housing. One Year Goals for the Number of Households to be Supported Homeless Non -Homeless 0 Special -Needs 0 Total 0 Table 10 - One Year Goals for Affordable Housing by, Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance The Production of New Units 0 Rehab of Existing Units 0 Acquisition of Existing Units Total 0 Table 11- One Year Goals for Affordable; Housing by Support Type Discussion The City has three affordable housing projects that were approved in the FY 2022-23 Annual Action Plan. First, the City awarded $285,000 in HOME funds to invest with the local Community Housing Development Organization (CHDO), the San Gabriel Valley Habitat for Humanity, to develop homeownership opportunities in Baldwin Park. On July 19, 2023, the Baldwin Park City Council approved an Affordable Homeownership Expansion Agreement with the San Gabriel Valley Habitat for Humanity to explore new home construction, acquisition and rehabilitation of existing homes, and/or substantial rehabilitation/critical home repairs for existing homeowners. The agreement identified four funding sources up to $3,584,659 to develop homeownership housing including: • Up to $2 million in American Rescue Plan (ARP) funds. • Up to $575,000 in Low/Mod funds. • Up to $725,000 in Future Development Funds. • Up to $284,659 in HOME Investment Partnership Act Funds. Annual Action Plan BALDWIN PARK 45 OMB Control No: 2506-0117 (exp. 07/31/2015) Next, Cesar Chavez Foundation was awarded $500,000 from the City of Baldwin Park to assist in the development of approximately 51 units at 4109 and 4113 Downing Avenue and 14617, 14625, and 14617, 14625, and 14637 Ramona Boulevard, Baldwin Park. The project will consist of 15 one -bedroom units, 15 two -bedroom units, 15 three -bedroom units, five 4-bedroom units, and one manager's unit on the one -acre site. The project will be leverage with 4% Low Income Housing Tax Credits (LIHTC). With a HOME investment of $500,000, the City anticipates that three units could be designated as HOME -restricted. The project is currently under environmental review and an affordable housing agreement is expected in FY 2024-25. Finally, Retirement Housing Foundation (RHF) has also from the City to help develop a site on the corner of Dow Metro Place" will consist of 55 age restricted units (wit abundance of amenities and gardens all tailored toward City anticipates at least three HOME units with a subsidy the Environmental Review Record. Annual Action Plan I:ie1IIIIMiT/1►19-1IN ed $500,000 in HOME funding nue and Central Street. "Central h one manager's unit), onsite parking, an s seniors and the aging population. The of $500,000. RHF is currently completing 46 OMB Control No: 2506-0117 (exp. 07/31/2015) Introduction The Baldwin Park Housing Authority (BPHA) operates under the State of California Housing Authority Law and is responsible for developing and managing housing programs for low-income families. BPHA receives funding from the U.S. Department of Housing and Urban Development (HUD) to administer the Section 8 tenant -based Housing Choice Voucher (HCV) assistance program in Baldwin Park, as well as in neighboring cities including West Covina, El Monte, South El Monte, and Monrovia within Los Angeles County. The following data pertains specifically to Baldwin Park. Actions planned during the next year to address the needs to public housing The Baldwin Park Housing Authority (BPHA) is committed to meeting, the housing needs of residents by maintaining a high leasing rate of 98% to 100% and improving Living conditions for households. BPHA will achieve this by continuing to administer the Section 8 tenant -based Housing Choice Voucher (HCV) program, providing rental assistance to eligible families. Additionally, BPHA aims to increase flexibility and portability of housing opportunities by transitioning public housing units to tenant -based voucher assistance, allowing residents greater choice in housing options. The BPHA will contintr and program informat person to provide q prospective landlords. streamline procea through the web pt tv informative cus One of the key public housing which consists of 12 units desi of 125 households in Baldwin F households, there are 60 h categorized as large families, a indicates that a maiority of hot comprising 86% of the assistance payment of $ area. for landlord and tenants by providing forms :or easy access. Staff will also be available in r service to all program participants and evelopments managed by BPHA is McNeil Manor Public Housing, nated for low-income seniors. Further, as of March 2024, a total rk have received Section 8 vouchers through BPHA. Among these useholds with elderly or disabled members, 61 households d 64 households categorized as small families. Furthermore, data eholds receiving Section 8 vouchers in Baldwin Park are Hispanic, ecipients. On average, households receive a monthly housing assisting them in securing affordable housing in the Baldwin Park Actions to encourage public housing residents to become more involved in management and participate in homeownership BPHA actively encourages residents to be involved in the organization through resident councils and active participation in housing authority decisions via surveys and other forms of engagements. BPHA implemented the use of social media to improve and maximize the outreach to owners and tenants and increase the accessibility of information. Residents also maintain a Annual Action Plan BALDWIN PARK 47 OMB Control No: 2506-0117 (exp. 07/31/2015) resident advisory board. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance BPHA is designated as a Substandard Public Housing Agency. BPHA staff is working with HUD to overcome the residual loss of staff from the COVID-19 pandemic. The BPHA is working to hire additional staff that can assist with the applicant intake process to increase the number of assisted families. Discussion BPHA is well -positioned to maintain and expand th of Baldwin Park and throughout Los Angeles Cou Los Angeles County Development Authority, theC make this possible. Annual Action Plan upply of affordable housing units in the City f. Partnerships with the State of California, of Baldwin Park and other housing partners IIMAIRITiM1►19-1IN OMB Control No: 2506-0117 (exp. 07/31/2015) Introduction The City of Baldwin Park recognizes preventing and ending homelessness as a top priority, in alignment with HUD's national strategy. To address this issue locally, the city supports the efforts of organizations such as the Los Angeles Homeless Service Authority (LAHSA) and the County Continuum of Care (CoC), along with their member organizations working to combat homelessness throughout Los Angeles County. In line with this strategy, the City plans to utilize Community Development Block Grant (CDBG) funds to support local service providers and city -run programs aimed at preventing homelessness and expanding the supply of affordable housing for low- and moderate -income residents. Specifically, during the 2024-25 program year,, CDBG funds will be invested to address high priority needs identified in the 2020-2024 Consolidated Plan, with a focus on preventing homelessness and providing public services to special needs populations. This underscores the city's commitment to addressing homelessness through coordinated efforts and targeted investments in housing and supportive services. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including: Reaching out to homeless pers individual needs The efforts of the CoC and its part including Baldwin Park, are vital in need. The variety of programs c transitional and permanent hou addressedcomprehensively. ns ( ns) and assessing their agencies to address homelessness in Los Angeles County, )viding support and resources to individuals and families in red, ranging from outreach and emergency shelters to z. ensures that various needs and circumstances are While the 2024 Point -in -Time counts are not yet available, the data from previous years highlights the persistent challenges faced in addressing homelessness in the region. The slight increase in homelessness from 2020 counts emphasizes the ongoing need for sustained efforts and resources to address this issue effectively. However, the "flattening" of the homelessness curve, attributed to government programs implemented during the pandemic, reflects the importance of supportive policies such as eviction moratoriums and rental assistance programs in preventing further homelessness. In FY 2024-25, the City of Baldwin Park will continue its partnership with the San Gabriel Council of Governments (SGVCOG), Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA), and other San Gabriel Valley cities to implement the Services to Supplement Existing Homeless Services Program. The program will address and supplement the existing gaps in the region's Annual Action Plan BALDWIN PARK 49 OMB Control No: 2506-0117 (exp. 07/31/2015) homeless services system, with a focus on connecting hard -to -reach persons experiencing homelessness to health services and housing. The services will include: • Street Outreach • Housing Navigation • Mental Health Support • Case Management • Homeless Prevention and Problem Solving • Supportive Services Also in FY 2024-25, the continued public service sup Gabriel Valley Coalition for the Homeless, Domest Redeemer Food Bank is essential in addressing h residents with special needs in Baldwin Park. These or assessments and providing essential services to indiv risk of homelessness. By offering support, resource impact of homelessness and improve the overall well community. port of organizations such as the East San c Violence Advocate, and Church of the )melessness and providing assistance to anizations play a,crucial role in conducting duals and families who are homeless or at s, and advocacy, they, aim to reduce the being of vulnerable populations within the Addressing the emergency shelter and transitional housing needs of homeless persons The Housing Element a transitional and supp communities in the Cit individuals with three' permanent accommod' Avenue, of- mental hea get them rE y. Esperan2 months of The secon olds up to six months of h substance abus( for permanent d Program H4-7 that focuses on allowing the establishment of ing. To that end, the City has developed two tiny home a Villa, located at 14173 Garvey Avenue, assists 25 homeless housing and supportive services to prepare them for more J community, Serenity Homes, has 16 larger units to three persons. This community, located at 13167 Garvey ing and supportive services. Case management, job training, )od, and other services necessary to stabilize the tenants and isine areavailable to them. The establishment of transitional and supportive housing, as outlined in Program H4-7 of the Housing Element, is a crucial step in addressing homelessness and providing necessary support services to vulnerable" individuals and families in Baldwin Park. Esperanza Villa and Serenity Homes exemplify the City's commitment to this goal by providing temporary housing and comprehensive supportive services to those in need. Esperanza Villa, accommodating 25 homeless individuals, offers three months of housing and supportive services, while Serenity Homes, with 16 units, provides six months of housing and support to households of up to three persons. These communities offer essential services such as case management, job training, mental health support, substance abuse counseling, and access to food, all aimed at stabilizing residents and preparing them for permanent housing solutions. By offering a supportive environment and access to critical resources, these initiatives contribute to the overall well-being Annual Action Plan I:ie1IDITI/1►12_11IN 50 OMB Control No: 2506-0117 (exp. 07/31/2015) and stability of individuals experiencing homelessness in Baldwin Park. Also, allocating CDBG funding in FY 2024-25 to organizations like the East San Gabriel Valley Coalition for the Homeless, the City ensures that emergency rental assistance, transitional housing, and winter shelter assistance are available to homeless individuals and families, as well as those at risk of homelessness. These vital services play a crucial role in preventing homelessness and supporting individuals and families during times of crisis. The East San Gabriel Valley Coalition for the Homeless serves as a lifeline for many in the community, providing assistance to approximately 100 individuals each year. Through partnerships with organizations like this, the City is able to extend its reach and maximize its impact in addressing the complex issue of homelessness in Baldwin Park. Helping homeless persons (especially chronically with children, veterans and their families, and un permanent housing and independent living, inc individuals and families experience homelessness and families to affordable housing units, and prc recently homeless from becoming homeless again iomeless individuals and families, families ccompanied youth) make the transition to iding shortening the period of time that facilitating access for homeless individuals entine individuals and families who were To address the needs of homeless families, families with children, veterans and their families, the City supports the East San Gabriel Valley Coalition for the Homeless, which provides transitional housing, counseling and case management to families at risk of homelessness. Each year, the East San Gabriel Valley Coalition for the Homeless serves hundreds of unduplicated people through its transitional housing program. When paired with financial counseling, career coaching and other available case management services, the agency makes certain that families are ready to succeed in their transition to Dermanent housine. Furthermore, the City Council approved an agreement betty( Housing Trust to provide hom owned property. The site will p period under the Agreement. continuous securitv, in additior dopted Resolution No. 2022-006 on February 16, 2022 which n the City of Baldwin Park and the San Gabriel Valley Regional ess housing and related services to homeless families on city- wide a minimum of 50 beds for homeless families for a two-year Che site will provide case management services, meals, and ;o'necessary personal sanitation facilities. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The Los Angeles County CoC's countywide protocols and procedures prevent people from being discharged from public and private institutions of care into homelessness. The protocols and procedures will help decrease the number of persons being discharged into homelessness by at Annual Action Plan BALDWIN PARK 51 OMB Control No: 2506-0117 (exp. 07/31/2015) least 10 percent annually. Furthermore, the CoC coordinates with state and local agencies, and privately funded institutions of care to develop improved programs to assist at -risk persons with emergency financial assistance. Examples include short-term utility, rent, childcare, and basic needs payment assistance. Additionally, the CoC supports pre-release planning for persons leaving state prisons and state mental health hospitals to prevent the release of persons to homelessness. Lastly, efforts are underway to improve resources to help youth aging out of foster care to transition to independence and to prevent them from falling into homelessness. The City of Baldwin Park aims to use CDBG and HOME funds to prevent homelessness among vulnerable populations. By offering housing vouchers, food programs, legal advocacy, and counseling services, the city addresses the root causes of homelessness and provides essential support to individuals and families at risk of losing their homes. Furthermore, the anticipated special allocation of HOME funding under the American Rescue Plan Act of 2021 will significantly bolster the city's efforts in homelessness prevention. With $1,128,365 earmarked for tenant -based rental assistance and supportive services, Baldwin Park will be better equipped to assist low-income individuals and families' in maintaining stable housing situations. The combination of rental assistance and supportive services is a wrap -around approach that addresses both the immediate housing needs and the underlying challenges faced by individuals and families on the brink of homelessness. Annual Action Plan BALDWIN PARK 52 OMB Control No: 2506-0117 (exp. 07/31/2015) Introduction In Baldwin Park, as in many other communities, several barriers to affordable housing exist, hindering the development and sustainability of such housing options. These barriers typically include: 1. Housing Affordability: High housing costs relative to incomes make it difficult for many residents to afford suitable housing. Limited affordable housing options exacerbate this issue, leading to housing insecurity and homelessness. 2. Lack of Monetary Resources: Insufficient funding and resources pose a significant challenge to the development and maintenance of affordable housing projects. Funding shortages can impede construction, rehabilitation, and ongoing support for affordable housing initiatives. 3. Land Use Controls: Zoning regulations, land use policies, and development restrictions may limit the availability of suitable land for affordable housing projects. Complex zoning processes and land use requirements can also increase development costs and timelines. 4. Property Taxes: High property taxes can increase the overall cost of homeownership and rental properties, making it more challenging to maintainaffordable housing options. Property tax policies may not always align with 'affordable housing goals, further exacerbating housing affordability issues. 5. State Prevailing Wage Requirements: Prevailing wage laws may impose additional labor costs on affordable housing projects, reducing the feasibility of development and increasing overall project costs. 6. Environmental Protections: Environmental regulations and protections are essential for safeguarding public health and natural resources. However, stringent regulations can increase development costs and timelines, posing challenges for affordable housing projects. 7. Cost of Land: The cost of land acquisition represents a significant expense in housing development projects. In areas with high land costs, such as Baldwin Park, securing affordable land for housing initiatives can be particularly challenging. 8. Availability of Monetary Resources: Limited availability of financial resources, grants, and subsidies for affordable housing development and maintenance can impede efforts to address housing affordability issues. Insufficient funding may result in delayed or canceled projects, exacerbating the housing crisis. Annual Action Plan BALDWIN PARK 53 OMB Control No: 2506-0117 (exp. 07/31/2015) Addressing these barriers requires collaboration between government agencies, community organizations, developers, and residents. Strategies may include streamlining zoning processes, increasing funding for affordable housing initiatives, implementing tax incentives for developers, and promoting mixed -income housing developments. Additionally, policymakers can explore innovative financing mechanisms and regulatory reforms to enhance housing affordability and accessibility for all residents. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment On October 29, 2021, the City submitted its 2021-2029 Housing Element to the California Department of Housing and Community Development (HCD) for review. During the Housing Element update process, the City evaluated significant public policies affecting affordable housing development such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, and growth limitations. Based on this evaluation, the City determined that it has taken all appropriate and necessary steps to ameliorate the negative effects of public policies that may have been a barrier to affordable housing. Moreover, the City is actively engaged with affo of additional future affordable housing and ensu from inception to completion. The Housing Elemi housing, emergency shelters, transitional housin in the City's 2021-2029 Housing Element spe financial tools to be used by the City to remove a of affordable housine;, ►le housing developers concerning the siting that the entitlement process runs smoothly addresses the City's provisions for affordable id supportive housing. The following policies ally address the variety of regulatory and )otential barriers and facilitate the provision Policy H2.1. Facilitate housing development of housing affordable to lower -income households by providing ;technical ,assistance, regulatory incentives and concessions, and financial resources, as funding permits. Explore options to ensure additional affordable housing production, such as an inclusionary housing ordinance. Policy H2.2. Encourage and provide incentives for both the private and public sectors to produce or assist in the production of affordable housing, with an emphasis on housing affordable to persons with disabilities, seniors, large families, female -headed households with children, and people experiencing homelessness. Policy H2.3. Establish partnerships with private developers and non-profit housing corporations to assist Baldwin Park in meeting its housing goals. Annual Action Plan BALDWIN PARK 54 OMB Control No: 2506-0117 (exp. 07/31/2015) Policy H2.5. Build open existing efforts to convert suitable hotels and motels to permanent affordable housing, continue to pursue opportunities to acquire suitable hotels and motels. Policy H3.1. Provide for a range of residential development types in Baldwin Park, including low density single-family homes, small lot single-family subdivisions, medium - density townhomes, and higher density apartments and condominiums. Policy H4.1. Periodically review City regulations, ordinances, departmental processing procedures, and residential fees related to rehabilitation and/or construction to assess their impact on housing costs, and revise as appropriate. Policy H4.2. Utilize density bonuses, fee reductions, and other regulatory incentives, as available and appropriate, to minimize the effect of governmental constraints. Policy H4.3. Continue to identify and residential development. and procedures that streamline Policy H4.4. Monitor State and federal housing -related legislation, and update City plans, ordinances, and processes as appropriate to remove or reduce governmental constraints. Policy H4.5. Facilitate coordination between lending institutions, the real estate and development community, and the City to better understand and address non- governmental constraints and facilitate production of affordable housing. Policy H4.6. Eliminate zoning and othe operation of housing facilities for the appropriate locations throughout the City. ;ulatory barriers to the placement and eless and special needs populations in In addition, the "City identified the following programs within the Housing Element to support affordable housing within its boundaries: Program H1-2. Preservation of At -Risk Rental Housing Summary: Affordability covenants at Frazier Park, Syracuse Park, and Clark Terrace are set to expire in the next 10 years. The City will maintain an inventory of affordable housing units in the city to ensure compliance with deed restrictions. Additionally, the City will monitor housing projects to ensure long-term affordability and will work with property owners/managers to discuss preservation options. In the event that units convert to market rents, residents will be informed of other affordable housing programs available Annual Action Plan I :ie1 I DITI 11►1 MAI 11:/ 55 OMB Control No: 2506-0117 (exp. 07/31/2015) in the City. Program H2-2. Affordable Housing Partners, Funding, and Resources Summary: The City will assist local nonprofit agencies in acquiring funding to facilitate the development of affordable housing. The City and the Housing Authority will engage in partnerships between developers and banks to meet their obligations for housing opportunities. The City will continue these efforts while coordinating with LACDA, other Los Angeles County agencies, state agencies, and federal agencies to leverage funding resources, educate the community, and enhance development opportunities. Program H2-3. Section 8 Housing Choice Voui Summary: The City will support additional Hou encourage rental property owners to rent to V the Baldwin Park Housing Authority. The City, participation and provide information on requirements. :ner grogram ;ing Choice Vouchers in the community and )ucher holders and register their units with will continue to monitor Voucher program the program, including any new legal Program H3-1. Adequate Sites Summary: The City will continue to provideappropriate land use designations and maintain an inventory of suitable sites for residential development, while continuing to track progress toward meeting the City's Regional Housing Needs Assessment by income level. Program H3-3. Accessory Dwelling Units (ADUs) Summary: The City will promote the development of accessory dwelling units (ADUs) as a means of providing additional housing through adoption of an updated ADU Ordinance and revise the Ordinance as new legislation passes. The ADU permitting process will be monitored through the Housing Element Annual Progress Report with additional incentives or other strategies toensure adequate sites. Program H3-5. Replacement of Units on Sites Summary: Require the replacement of units affordable to the same or lower income level as a condition of any development on a nonvacant site that had residential uses within the past five years. Program H3-6. AB 1397 Reuse of Sites Summary: The City will a housing overlay that allows residential use by right for housing developments in which at least 20% of the units are affordable to lower -income households and allows development at 30 units per acre, regardless of lot size. Program H3-8. Hotel/Motel Conversions Summary: The City will continue to pursue opportunities to acquire suitable hotels and Annual Action Plan BALDWIN PARK 56 OMB Control No: 2506-0117 (exp. 07/31/2015) motels to convert into permanent affordable housing. Program H4-2. Lot Consolidation Summary: The City will provide technical assistance for interested developers to consolidate lots which would allow for larger development sites. The City will target advertising of lot consolidation incentives and potential sites opportunities to existing property owners, and prospective mixed -used and affordable housing developers. Program H4-4. Zoning Code Update Summary: The City plans to conduct a comprehensive 2 flexibility in development standards such as open space, limits through the Administrative Adjustment and .Spec updates to the Zoning Code seek to combine the Planned Small Lot Single Family Development Options; add refer Accountability Act Requirements; and adopt objective des )ning Code update to provide parking, setbacks, and height fic Plan processes. Additional ►evelopment Overlay Zone and -nce to the California Housing Program H4-5. Density Bonus and Development Incentives Summary: Revise the City's Density Bonus Ordinance to comply with State Law and update as necessary while also exempt affordable housing projects from certain development fees. Additionally, the City will provide, when possible, developer incentives such as expedited permit processing for affordable units. Program H4-6. Expedite Project Review and Permitting Procedures Summary: The "City will provide timely review of discretionary and non -discretionary residential development requests, periodically evaluate land development processing procedures, fast track permit processing for affordable projects, and inform the public of the new processes. Program H4-7. Supportive and Transitional Housing Summary: The City will update the Development Code to comply with AB 2162 (Supportive Housing Streamlining Act) and AB 101 (Low -Barrier Navigation Centers). Furthermore, the City will continue to allow the establishment of transitional and supportive housing that function as residential uses while also prioritizing projects that include special needs housing or housing for extremely/very low-income households in the development application review process. Program H4-8. Nongovernmental Constraints Summary: The City will review, and if necessary, revise, any development regulations or processes that can potentially lessen nongovernmental constraints. Also, to address housing affordability and the lack of monetary resources for affordable housing, the 2020-2024 Consolidated Plan calls for the investment of HOME funds for the development of 10 new affordable rental housing units during the five-year period and the rehabilitation and preservation of 20 existing affordable housing units by 2025. The City has already begun Annual Action Plan BALDWIN PARK 57 OMB Control No: 2506-0117 (exp. 07/31/2015) predevelopment activities on two affordable housing developments. First, the Cesar Chavez Foundation will add approximately 57 units of affordable housing to Baldwin Park. The City's contribution of HOME funds in the amount of $500,000, coupled with Low Income Housing Tax Credits, will be used to develop the one -acre site. The City is currently in the middle of the environmental process and an affordable housing agreement is expected to reach the City Council in FY 2024-25. Next, Retirement Housing Foundation (RHF) was also allocated $500,000 in HOME funding from the City to help develop a site on the corner of Downing Avenue and Central Street. "Central Metro Place" will consist of 55 age restricted units (with one manager's unit), onsite parking, an abundance of amenities and gardens all tailored towards seniors and the aging population. Annual Action Plan BALDWIN PARK 58 OMB Control No: 2506-0117 (exp. 07/31/2015) Introduction In the implementation of the 2024-25 Annual Action Plan, the City will continue to invest CDBG and H[)K4E resources toaddress obstacles to meeting underserved needs, foster and maintain affordable housing, reduce lead -based paint hazards, reduce the number of poverty -level families, develop institutional structure, and enhance coordination between public and private housing and social service agencies. Actions planned Wmaddress obstacles bomeeting umd The City ofBaldwin Park has also identified long to implement the goals in the areas of houoin benefit ofthe residents. w The City will continue toseek other obstacle to eti the community's dersi and/or inadequate funding. • The City will look for innovative and creative comprehensive and will continue existing parl profit organizations. w The City has structured its use of HOME rental hOuSime and rental }rehabilitation or0oer8 0 The City is cu 8voilabilitv.c0ndi addressing ce The City is also addres: infrastructure and code Actions planned to foster and community mmmun vities and funding sources ,e|oprnentservices for the m@gsourCeS to address the biggest eds, which is the lack of funding make its delivery systems more Nith both for -profit and not -for- s to concentrate on affordable 0uSing needs with federal funds such as ces toprevent homelessness. !Iopment needs with federal funds such as able housing In addition to the prior allocations of HOME funding to projects such as the Cesar Chavez and Retirement Housing Affordable Housing Projects, the City is also considering allocating HOME and/or CDBG funds to the San Gabriel Valley Habitat for Humanity to administer the City's homeowner rehabilitation program. The details of such an arrangement are still being worked on, but by partnering with Habitat for Humanity, the City benefits from their experience in managing similar projects and navigating the complexities of housing rehabilitation processes. Habitat for Humanity's track record in delivering quality housing solutions and their commitment to serving low-income households make them a valuable partner in addressing housing challenges in the community. Habitat for Humanity has also proposed to expand the Homeownership Program and on July 19, 2023the Baldwin Park City Council authorized $3,584,659 in various federal and non-federal Annual Action Plan BALDVV|NPARK 59 mwucontro No: zsuo-01z/(exn 07$1/2015 funding sources to be used towards new home construction, acquisition and rehabilitation of existing homes, and/or substantial rehabilitation and critical home repairs for existing homeowners. Included in the Expansion Program are the following activities: • Acquisition/Rehabilitation activities encompass condos, detached homes, and SB 9 lot splits, and serves as an innovative approach to expanding affordable housing opportunities in Baldwin Park. By leveraging funds from the City, specifically Low -Mod funds, the San Gabriel Valley Habitat for Humanity can acquire properties for rehabilitation and subsequent subdivision to create additional affordable housing units. The purchase of 4085 Bresee Avenue by SGV Habitat in March 2023 exemplifies the implementation of this strategy. Leveraging the Low -Mod funds from the City of Baldwin Park, SGV Habitat initiated the renovation of the front house while simultaneously pursuing City approval for a lot split and the design and planning of an additional house. The adaptive reuse of the garage, along with an addition, contributes to the expansion of housing options within the community. • The plan to construct four Accessory Dwelling Units (ADUs) by the San Gabriel Valley Habitat for Humanity (SGV Habitat) represents a proactive step towards addressing housing affordability in Baldwin Park. These ADUs will primarily be built through the conversion of existing garages into rental units, providing an additional source of affordable housing for eligible low-income individuals and families. Participating homeowners in the ADU; program must meet the income eligibility criteria, with household incomes at or below 80% of the Area Median Income (AMI). By targeting households with moderate incomes, SGV Habitat ensures that the ADUs serve those most in need of affordable housing solutions. The financing model for the ADUs involves the initial construction costs being covered by SGV Habitat, potentially utilizing funds from grants or other sources. Homeowners who benefit from the ADUs will repay the construction costs over time, allowing SGV Habitat to reinvest these funds into future AD'U projects. This revolving loan structure ensures the sustainability and scalability of the ADU program, enabling, SGV Habitat to continue expanding affordable housing opportunities in Baldwin Park. • The Owner -Occupied Rehabilitation program undertaken by the San Gabriel Valley Habitat for Humanity (SGV Habitat) is making significant strides in improving the quality of housing for income -eligible homeowners in Baldwin Park. This program focuses on essential repairs and upgrades to existing homes, ensuring that they remain safe, habitable, and compliant with building codes. The scope of the rehabilitation work includes a range of improvements such as roof replacements, fence repairs, gutter installations, garage door replacements, door replacements, exterior painting, upgraded electrical or plumbing systems, accessibility upgrades, and correction of code enforcement items. These upgrades not only enhance the overall condition and appearance of the homes but also contribute to their longevity and resilience. To date, seven homes have been successfully repaired and completed. Habitat aims to complete an additional seven homes, bringing the total number of rehabilitated homes to fourteen. Annual Action Plan I:ie1II11T J10119-1IN OMB Control No: 2506-0117 (exp. 07/31/2015) • The construction of 12 attached 3-bedroom affordable townhomes at 12779 Torch Street represents a significant step towards addressing the affordable housing needs in Baldwin Park. The project, supported by City -approved funds totaling $525,000, aims to provide high -quality, affordable housing options for residents in the community. The funding provided by the City will directly contribute to the construction of the townhomes, covering essential expenses such as materials, labor, and off -site improvements required by the City. This financial support supplements the City's initial investment of $1.41 million to purchase the Torch site, which was approved in May 2021. Currently, the project is undergoing review by City staff, focusing on design considerations and obtaining necessary entitlement clearances. Upon completion of the review process, construction is expected to commence, with a projected completion date set for the first quarter of 2025. Once finished, the 12 townhomes will offer spacious and modern living spaces, • 4288 Stewart Avenue Homes: City -approved funds of $1,200,000 will directly support the construction of 16 attached affordable homes, including off -site improvements required by the City. Includes the adaptive reuse of portions of the existing Baldwin Park Presbyterian Church as well as newly built units. The project is in its inception phase. Expected Completion: 3rd quarter 2025. • The development project at`4288 Stewart Avenue also represents an important initiative to address affordable housing needs in Baldwin Park. With City -approved funds totaling $1,200,000, the project aims to construct 16 attached affordable homes, along with necessary off -site improvements mandated by the City. The project also contains adaptive reuse of portions of the existing Baldwin Park Presbyterian Church. Currently in its inception phase, the project is undergoing careful planning and design considerations to ensure its alignment with regulatory requirements and community needs. Upon completion, which is expected in the third quarter of 2025, the 16 attached affordable homes will provide much -needed housing options for low- and moderate -income households in Baldwin Park.; Actions planned to reduce lead -based paint hazards As a means of better protecting children and families against lead poisoning, in 1999 HUD instituted revised lead -based paint regulations focused around the following five activities: • Notification • Lead Hazard Evaluation • Lead Hazard Reduction • Ongoing Maintenance • Response to Children with Environmental Intervention Blood Lead Level The City has implemented HUD Lead Based Paint Regulations (Title X), which requires federally funded rehabilitation projects to address lead hazards. Lead -based paint abatement is part of the Annual Action Plan BALDWIN PARK 61 OMB Control No: 2506-0117 (exp. 07/31/2015) Acquisition/Rehabilitation/New Construction of Affordable Rental Housing Program. Units within rental housing projects selected for rehabilitation are tested if not statutorily exempt. Elimination or encapsulation remedies are implemented if |28d is detected, and is paid for through CDBGorHOME funds, asappropriate. To reduce lead -based paint hazards in existing housing, all housing rehabilitation projects supported with federal funds are tested for lead and asbestos. When 8 lead -based paint hazard is present, the City Orthe Cit/3 sub -grantee CUntn][tS with @ lead consultant for abatement Or implementation f interim controls, based on the findings of the report. Tenants are notified of the results of the test and the clearance report. In Section 8 programs, staff annually inspects units on the existing program and new units as they become available. In all cases, defective paint surfaces must be repaired. In situations where a unit is occupied by a household with children under the age of six, corrective actions will include testing and abatement if necessary, or abatement without testing. Actions planned Wmreduce the number mf families The 2020 US Census revealed that approximately 13% of residents within Baldwin Park fall below the poverty line. The implementation of CDBG and HOME activities meeting the goals established in the 2020-2024 Consolidated Plan and this Annual Action Plan will help to reduce the number of poverty -level families by: • Supporting activities that expand the moderate -income households. w Supporting activities and moderate -income households. • SuDDortina a continuum of h0usina 0an ur)r)lv of housina that is affordable to low- and ly of decent housing that is affordable to low- ublic service programs to prevent and eliminate • Supporting housing preservation programs that assure low-income households have a safe, decent, and appropriate place to live. w Supporting public services for low- and moderate -income residents including those with special needs and those at -risk of homelessness offered by nonprofit organizations receiving CDBG funds. w Promoting economic opportunity for low- and moderate -income residents who own microenterprise businesses (five or fewer employees) or who are starting a new microenterprise business. In addition to these local efforts, mainstream state and federal resources also contribute to reducing the number Ofindividuals and families inpoverty. Federal programs such USthe Earned Income Tax Credit and Head Start provide pathways out 0fpoverty for families who are ready tO pursue 8nop|Oynoent and educational opportunities. Additionally, in California, the primary programs that assist families in poverty are Ca|VVC>RK5, C8| Fresh (formerly food 3t3nopS) and M8di-Cal. Together, these programs provide individuals and f8nni|i8S with 8nop|0ynoent Annual Action Plan 62 mwucontro No: zsuo-01z/(exn 07$1/2015 assistance, subsidy for food, medical care, childcare, and cash payments to meet basic needs such as housing, nutrition, and transportation. Other services are available to assist persons suffering from substance abuse, domestic violence, and mental illness. Finally, the City will fully comply with Section 3 of the Housing and Community Development Act, which helps foster local economic development and individual self-sufficiency. This set of regulations require that to the greatest extent feasible, the City will provide job training, employment, and contracting opportunities for low or very low-income residents in connection with housing and public construction projects. Actions planned to develop institutional structure The institutional delivery system in Baldwin Park is high -functioning and collaborative — particularly the relationship between local government and the nonprofit sector comprised of a network of capable community -based organizations that are delivering a full range of services to residents. Affordable housing development and preservation activities will be carried out by the Housing Division of the Community Development De developers and contractors. Public service activities will I and City Departments to achieve the Consolidated Plan 5 and the Public Works Department will work together facility improvement projects. partment in partnership with housing )e carried out by nonprofit organizations trategic Plan goals. The Housing Division with contractors to implement public As a key component, the City is developing and expanding institutional structure to meet underserved needs by funding a wide variety of services targeted to youth, seniors, special needs populations, and individuals or families at risk of homelessness with CDBG public service grants. Actions planned to enhance coordination between public and private housing and social service agencies To enhance coordination between public and private housing and social service agencies, the City will continue consulting with and inviting the participation of a wide variety of agencies and organizations involved in the delivery of housing and supportive services to low- and moderate - income residents in Baldwin Park. Participation in the Tri-City Cohort Partnership will aid in these actions to better leverage resources and service agencies with combined funding from Baldwin Park, El Monte, and South El Monte. The City will also continue its partnership with the San Gabriel Council of Governments (SGVCOG), the Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA), and other San Gabriel Valley cities, to implement the Services to Supplement Existing Homeless Services Program which offers: • Street Outreach • Housing Navigation • Mental Health Support Annual Action Plan I :ieU I►IITir/ 1011 MAI IN:/ 63 OMB Control No: 2506-0117 (exp. 07/31/2015) • Case Management • Homeless Prevention and Problem Solving • And Supportive Services In the implementation of the 2024-25 Annual Action Plan, the City will invest CDBG and HOME resources to address obstacles to meeting underserved needs, foster and maintain affordable housing, reduce lead -based paint hazards, reduce the number of poverty -level families, develop institutional structure and enhance coordination between public and private housing and social service agencies. Annual Action Plan BALDWIN PARK 64 OMB Control No: 2506-0117 (exp. 07/31/2015) PROGRAM SPECIFIC REQUIREMENTS Introduction The City of Baldwin Park participates in HUD's CDBG Program that is used for creating decent affordable housing, suitable living environments, and economic opportunities. The new program year (2024-25) will begin on July 1, 2024. The FY 2024-25 CDBG allocation is estimated to be $897,413. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(I)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received The City's program income for before the start of the next program year and that has not yet been FY 2023-24 has been reprogrammed programmed. 2. The amount of proceeds from section 108 loan guarantees that The City does not participate will be used during the year to address the priority needs and in a Section 108 Loan specific objectives identified in the grantee's strategic plan Guarantee Program. 3. The amount of surplus funds from urban renewal settlements The City does not receive any urban renewal settlement funds. 4. The amount of any grant funds returned to the line of credit for At this time, there have been which the planned use has not been included in a prior statement or no additional grant funds plan. returned to the line of credit for new activities or programs. 5. The amount of income from float -funded activities The City's CDBG Program does not receive income from float - funded activities. Total Program Income Total Program Income anticipated in FY 2024-25 is $0. Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low to moderate income. 100% The City's CDBG Program will not have activities to fund in FY 2024-25 under Urgent Needs. Annual Action Plan I:ieU1111TiMI►19-1IN 65 OMB Control No: 2506-0117 (exp. 07/31/2015) HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(I)(2) The City of Baldwin Park participates in HUD's HOME Program that can be used to promote affordable housing in the City through activities such as homeowner rehabilitation and housing development. The 2024-25 Program Year will commence on July 1, 2024. The FY 2024-25 HOME allocation is estimated to be $307,483. 1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows: The City will not use any other forms of investment beyond those identified in Section 92.205. Should the Residential Rehabilitation Program be available in FY 2024-25, it will offer one percent interest deferred loans for the rehabilitation of owner -occupied single-family. The loans will be due and payable after 30 years. Maximum loan amount is $45,000 and the after - rehab value of the house must be less than 95% of the area's median purchase price. The loan will not include any provision for refinancing existing debt. 2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in "92.254, is as follows: In the past, the City of Baldwin Park offered a Housing Assistance program to low-income first-time homebuyers, entitled, the "Silent Second Program." The Silent Second or "gap financing" program assisted homebuyers to purchase a home by filling in the affordability gap. The gap is defined as a difference between the purchase price of the home and the first mortgage plus a 1.5% down payment. Baldwin Park's program offered a maximum second morteaee loan of S70.000. The City uses recapture. All City loans are due and payable upon sale or transfer of the property; if the unit is no longer occupied by the homebuyer; if the homebuyer cashes out; or there becomes a maintenance problem with the property. 3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows: See above. 4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows: The City does not propose to provide refinancing with HOME funds as described under 24 CFR 92.206(b). However, when lending HOME funds for single-family dwellings, the City may Annual Action Plan BALDWIN PARK 66 OMB Control No: 2506-0117 (exp. 07/31/2015) find it necessary to allow refinancing to permit or continue affordability under §92.252. If so, the City will amend its Consolidated Plan to describe refinancing guidelines that include the following refinancing general guidelines: a) Demonstrate the rehabilitation is the primary eligible activity and ensure that this requirement is met by establishing a minimum level of rehabilitation per unit or a required ratio between rehabilitation and refinancing. b) Require review of management practices to demonstrate that disinvestment in the property has not occurred, that the long-term needs of the project can be met and that the feasibility of serving the targeted population over an extended affordability period can be demonstrated. c) State whether the new investment is being made to maintain current affordable units, create additional affordable units, or both. d) Specify the required period of affordability, whether it is the minimum 15 years or longer. e) Specify whether the investment of HOME funds may be jurisdiction -wide or limited to a specific geographic area. f) State that HOME funds cannot be used to refinance multifamily loans made or insures by any Federal program,including CDBG. Annual Action Plan BALDWIN PARK 67 OMB Control No: 2506-0117 (exp. 07/31/2015) 1 • '• • • MTN • Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo at (626) 960-4011 ext. 354, or by email at 1. 2 APPLICATION FORM 2. [Z BUDGET PROPOSAL (ATTACHMENT A) 3. 0 BOARD OF DIRECTORS AFFIDAVIT 4. EZ ORGANIZATION BY-LAWS 5. 0 CHARTER OF ARTICLES OF INCORPORATION 6. EZ IRS TAX EXEMPT STATEMENT 7. MOST RECENT AUDITED FINANCIAL STATEMENT 8. PAST AND PROJECTED ACCOMPLISHMENTS 4 1 P a ge CITY OF BALDWIN PARK FUNDING APPLICATION COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2024/2025 AGENCY INFORMATION Agency Name: _Southern California Housing Rights Center dba Housing Rights Center Agency Address: 3255 Wilshire Blvd., Suite 1150, Los Angeles Ca 90010_Address City Agency Unique Entity Identifier #: NWUERYWFQHN3 Administrator: Chancela Al-Mansour Administrator Telephone: _213-387-8400 Zip Code Title: Executive Director Fax: 1-800-381-8555 Administrator Email: _calmansour@housingrightscenter.org Project Site Address: Project Manager: 3255 Wilshire Blvd., Suite 1150, Los Angeles, CA 90010 Street City Chancela AI-Mansour Project Manager's Telephone:_213-387-8400 x 1111 Project Manager's Email: calmansour@housingrightscenter. Zip Code Title: Executive Director Fax: 1-800-381-8555 Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). The Housing Rights Center actively supports and promotes fair housing through education and advocacy, tot e end that all persons have the opportunity to secure the ousing they desire and can affor ,without discrimination based on their race, color, religion, gender, sexual orientation, national origin, familial status, marital status, disability, ancestry,citizenship, immigration status, age, source of income, or other characteristics protectedby law. Please also see attached Exhibit A - Fair Housing Program proposal. Has the Agency previously received funding from the City of Baldwin Park?O Yes ❑ No 5 1 P a g e PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ 7,500.00 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. HRC proposes to continue to provide a comprehensive Fair that includes discrimination complaint investigation and landlord/tenant counseling Through the Fair Housing Program, HRC will address complaints of housing discrimination A component of this program includes addressing _landlord/tenant problems which are often intertwined with issues of _discrimination. _(Please also see attached Exhibit A - Fair Housing Program proposaLl Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.). HRC serves predominantly low- and moderate -income communities. In 2022-2023 100% of _Baldwin Park clients were extremes low to moderate income individuals and families, and 25% of all Baldwin Park clients needed assistance in Spanish _(Please also see attached Exhibit A Fair Housing Program proliosal ) Describe any special characteristics of your client population. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). HRC is not requesting an increase in funding for FY 2024-2025. 6 1 P a g e CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? 0 Yes R No If yes, does your intake sheet and supporting documentation obtain the following? 1. Name Exl Yes ❑ No 2. Address E Yes ❑ No 3. City in which client last resided, RX Yes ❑ No 4. Number of family members. D Yes R No 5. Total family (household) income. Q Yes ❑ No 6. Race and Ethnicity Rx Yes ❑ No 7. Female head of household R Yes R No 8. Presumed Benefit Clientele* Rx Yes F] No *Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit clients: abused children; battered spouses; elderly persons; illiterate persons; persons living with AIDS; severally disabled persons; homeless persons; or migrant farm. workers. Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Chancela Al-Mansour Executive Director Print Name Title of Officer Ze&&a4 2,�l Sig tune Dad 7 1 P a g e ACCOMPLISHMENT DATA Identify which priority need .your organization meets. ❑ Code Enforcement ❑ Housing Rehabilitation ❑ General Public Services ❑ Senior Services ❑ Youth Services ❑x Fair Housing Services ❑ Homeless Services ❑ Public Infrastructure ❑ Public Facilities ❑ Economic Development ❑ Public Infrastructure ❑ Other: Performance Measures/Indicators (check one and indicate proposed performance goal) ® Estimated total number of unduplicated Baldwin Park beneficiaries to be provided with new access to this service or benefit (new access to a service includes a service offered for the first time or a service that contimtes to be provided in subsequent years): 75 ❑ Estimated total number of unduplicated Baldwin Park beneficiaries to be given improved access to this service or benefit (improved access to a service refers to a previously offered service that now is expanded in terms of size, capacity or location): ❑ Estimated total number of unduplicated Baldwin Park beneficiaries expected to receive a service or benefit that is no longer substandard (this is in reference to a public service activity used to meet a quality standard or measurably improved quality): 8 1 P a g e Please complete the following table with your agency's current budget (including CDBG funds, if currently receiving funding) and the ---A h-l-f h.- thp ffin&Z will hP. lltili7ed FY 2023/24 FY 2024125 I Benefit u M�B d t Pr osed Salary and Benefit Budget Current Salary and � Baldwin Park Other Total Baldwin Park Other Total CDBGFundine I Sources Fundin CDBGFunding Sources Funding Salaries - Please indicate if FT, PT, or Contract Staff I. Counselors (8) FT $1,200 $411,298 $412,498 $ 1',200 $415,300 $416,500 2. Case Analysts (6) FT $1,150 $291,611 $292,761 $1,200 $295,613 $296,813 3. Outreach Coordinators (3) FT $280 $142,214 $142,494 $380 $142,214 -$2-13,348 $142,494 -$214,148 4. Litigation Staff (4) FT $800 $213,348 $214,148 $750 5.Managers & Admin Staff (4) 5 FT, 1PT $1,970 $914,836 $916,806 $1,970, $488,127 $488,897 Benefits - Please list each benefit 1. 'Workers Comp $40 $18,684 $18,724 $39 $18,685 $18,724 2. Retirement $105,320 $105,120 $181 $105,139 $105,320 3. Medical/Dental $375 $197,393 $197,768 $376 $ 197,393 197768 L2,855,344 4. Other: $445 $192,642 $193,087 $445 $192,642 $193,087 Total Salaries and Benefits $6 460 $2,848,884 $9 A." Iii $ 6,560 $ 2,8481,884 $ Operating Expenses 1. RenttMortgage $450 $243,195 $243,645 $500 $243,645 2. Utilities $0 $0 $0 $0 $0 $0 3. Telephone $125 $45,235 $45,360 $75 P$243,195 $ 45236 5 6 $ 45,360 4. Mileage Reimbursement $25 $5,382 $6,407 $25 $ 6 $ 6382 8 $ 5,407 5. Supplies $125 $57,143 $57,268 $100 6 $ 46368 $ 46,468 6. ConferencefIrravel $15 $19,985 $20,000 $15 $ 19,986 7. Consultant Services $30 $62,970 $63,000 $30 $ 62,970 $ 63,000 8. Insurance $60 $36,900 $6,710 $70 s 30,200 $ 30,250 9. Other: $210 $150,565 $161,975 $125 $ 149,335 $ 149,475 Total Operating Costs --------- ---- $ 1 040, $ 632,576 $7,500 $3,481,459 $ 633,615 $3,488,959 $ 940 $7,500 $ 632,576 $ 3,481,459 $633,615 $ 3,488,959 I TOTAL PROGRAM BUDGET 9 1 P a g e BOARD OF DIRECTORS Name of Executive Director Chancela Al-Mansour 101page As the Executive Director, or duly authorized representative of Housing Rights Center(Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. I also certify that, to the best of my knowledge, the information submitted with this funding application is complete and accurate. I understand the additional information and/or documentation may be required if an award is granted. If award CDBG funding, I understand my organization will enter into a Subrecipient Agreement and must comply with HUD regulations and the City's insurance requirements. All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally, shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Chancela Al-Mansour Print Name Signature (213) 3 87-8400, ext 1111 Executive Director Title of Officer Phone Number calmansour@housingrightscenter.org Email Address Has the agency received notification of findings or concerns in the past 5 years? ❑ Yes ® No If Yes, please explain the concern/finding and corrective actions taken: 111 P age ATTACHMENTS TABLE OF CONTENTS ExhibitA.................................................................................................................. 1 Board of Directors Authorization and List ......................................................... 6 By -Laws and Articles of Incorporation.............................................................. 10 501 (c) (3) Determination................................................................................... 58 FinancialStatement............................................................................................. 60 F,XHIRIT A THE 2024-2025 FAIR HOUSING PROGRAM FOR BALDWIN PARK BY THE HOUSING RIGHTS CENTER I. Program Overview This year, the Housing Rights Center celebrates its 56th anniversary. Since our inception in 1968, the Housing Rights Center's goals have been to work with individuals, communities and local groups to enforce fair housing laws so that a tangible remedy will be available to every person injured by housing discrimination. Following the currents of historic social reform, the Housing Rights Center (hereinafter referred to as HRC) was founded the same year Congress passed the Fair Housing Act. The Fair Housing Act committed all governments -- federal, state, and local -- to the goals of equal access in housing. In pursuing these goals, HRC has distinguished itself as a premier fair housing agency. We are the largest community -based non-profit fair housing agency in the United States, offering the widest and most comprehensive array of fair housing services. During our 56-year history, HRC has pioneered the development of investigative procedures and has been called on many times by the media to provide expert knowledge on fair housing issues. Over the last four decades, new communities have radically transformed California into a highly diverse, multi -ethnic state. HRC has also addressed the changing demographics of its service area by introducing new programs and staff representing the diverse communities of the region. For over fifteen years, HRC in close partnership with the City of Baldwin Park has provided a full range of direct services through the Fair Housing Program to address complaints of housing discrimination and to dissuade fixture incidents of housing discrimination from occurring. Despite the progress that has been made, HRC's work continues to demonstrate that housing discrimination in the region persists. Notably, self -reported client data from the 2022/23 Program Year (discussed further in the Needs Assessment of the Proposal) shows that 100% of Baldwin Park residents seeking assistance were extremely —low to moderate income families and individuals. This figure meets the HUD requirements for allocation of CDBG funding, substantiating the need for fair housing services for low-income communities of the region. Consequently, in order to continue to address fair housing needs for residents, HRC respectfully requests the City of Baldwin Park's support for the Fair Housing Program in the 2023/24 Program Year. The Fair Housing Program will be offered through our four office locations in order to maximize the availability of our services. HRC consists of a main office in Los Angeles, two regional offices located in Pasadena, and another regional office in Van Nuys. HRC's office locations are easily accessible by public transportation and car. HRC is currently assisting clients in six languages: Armenian, Cantonese, English, Mandarin, and Spanish. HRC's Fair Housing Program seeks to offer City of Baldwin Park residents services from our four key areas: (1) Discrimination Complaint Investigation, (2) Legal Services, (3) Landlord/Tenant Counseling, and (4) Education and Outreach. Page 1 With our history working in the region and specifically with the City of Baldwin Park, accessible locations, and diverse staff, HRC is well suited to accomplish the Fair Housing Program. II. Needs Assessment As noted briefly in the Program Overview, 100% of the clients the Housing Rights Center assisted in the 2022/23 program year from Baldwin Park were extremely -low to moderate -income families and individuals. The racial profile of HRC's 2021/22 Baldwin Park clients breaks down as follows: 6% White; 63% Other; 1% Asian; and 3% Black/African American. Of the 72 Baldwin Park clients assisted, 42% were Mexican/Chicano, 19% were Other Hispanic/Latino and 28% were Not Hispanic/Latino. In addition, 25% of Baldwin Park clients sought assistance in Spanish. The most prevalent landlord/tenant services sought by 2022/23 Baldwin Park residents included those seeking housing (23%), followed by rent increases (18%), followed by notices (3-day, 30-day, 60- day unlawful detainers) (16%), followed by the general housing issues. These issues directly reflect both the existing communication barriers between landlords and tenants and the significant increase of extremely -low income residents. Unfortunately, many issues between landlords and tenants result in termination of tenancies to suppress conflicts rather than to resolve them. Thus, in the event a client calls with a similar circumstance, our counselors educate clients on fair housing and landlord/tenant laws so that they may make informed decisions when dealing with their housing issues. During the 2022/23 Program Year, the Housing Rights Center received 10 complaints of discrimination from Baldwin Park residents. Complaints of discrimination based on physical disability were 78% of the complaints, and those based on mental disability were 22%. In the first 6 months of the current program year --- July 1, 2023 through December 31, 2023 --- the Housing Rights Center received 2 complaints of discrimination from Baldwin Park residents. One of the complaints was based on mental disability, and one was regarding physical disability. III. Project Description HRC seeks to offer City of Baldwin Park residents the Fair Housing Program which includes services from four key areas: (1) Discrimination Complaint Investigation, (2) Legal Services, (3) Landlord/Tenant Counseling, and (4) Education and Outreach. HRC will assist at least 50 Baldwin Park households with housing discrimination and tenant/landlord issues. Discrimination Inquiries HRC's Counseling Department staff is trained to provide counseling on landlord/tenant, fair housing, and predatory lending law. The agency conducts periodic training to assure that staff is current on changes to applicable legislation. In order to screen calls for fair housing issues, HRC's Counselors are trained to ask basic questions that are likely to reveal potential discrimination without prompting the caller to prematurely identify discrimination as the cause. When the Counselor suspects that discrimination may be a factor in the caller's problem, the Counselor will complete the Discrimination Inquiry component of the intake database, which has fields for contact and site information, as well as demographic information about the client. Page 2 The Counselors then refer the inquiry to the Director of Investigations ("DOI"), who will review the basic allegation and assign the inquiry to one of several Case Analysts ("CAs"). The CA conducts a more thorough phone interview with the client who has alleged discriminatory practices. If the CA determines there is cause to suspect discrimination has occurred or is occurring, he or she consults with the DOI. If they agree that HRC intervention is appropriate, the CA will schedule an intake interview. Every effort is made to conduct these interviews in person. If a client is disabled or otherwise unable to come in to the office, the CA will make arrangements for a home visit or telephone intake interview. The interview might also be conducted by telephone where time is of the essence. Discrimination Cases Intake: HRC's intake form gives us a comprehensive picture of the rental scenario and is the first step toward launching an investigation. The intake form includes all contact information for the client, demographic data, and tenancy information. Upon completion of the intake, a case number is assigned and the CA and DOI meet again to discuss case investigation strategy. Case Investigation: HRC uses five (5) principal methods when investigating complaints of housing discrimination. While paired testing and surveying are the most common, all methods can be an important part of gathering evidence and each is used as appropriate. (1) Testing: Every effort is made to initiate testing in cases where it is appropriate as soon as possible after intake. A concerted effort is made to test immediately in complaints by a prospective renter of a refusal to rent. HRC has designed standardized report forms to elicit information gathered during tests. The forms require testers to provide a comprehensive narrative of their experience in addition to detailed specific information. The Testing Coordinator then compares and analyzes the reports. HRC's staff conducts both sales and rental testing. HRC has over 80 active testers who are able to conduct testing as needed. The agency also conducts quarterly training sessions for new testers in order to fill ongoing needs in our testing pool. (2) Surveys: When testing of the kind described above is not possible or appropriate, for example because there are no vacancies or because the allegation is by an in -place tenant complaining of harassment, HRC will often conduct surveys of other tenants at the complaint address. This is often the case where the apartment building has only a small number of units and tenant turnover is minimal. HRC seeks comprehensive information from those surveyed about their tenancy, as well as their general impressions about the conditions at the complaint address, with specific attention to the issues raised in the complaint. When other tenants of the same protected class as the client report similar treatment, surveys provide strong evidence of a pattern or practice of discrimination and become invaluable in conciliation efforts and/or settlement negotiations. (3) On -site Visits: On -site visits by HRC's staff can be an important investigative tool when the physical conditions of the rental premises are at issue. This is often the case in an investigation of alleged disability discrimination. Physical evidence, such as photographs and diagrams, will verify the lack of an accommodation, such as a ramp, and the feasibility of installation. (4) Witness Statements: Clients frequently have witnesses who can verify elements of their allegation. HRC interviews the witnesses and document the information they provide in signed and dated declarations. As with surveys, this sort of corroborating evidence is essential to subsequent efforts to resolve the housing issue. (5) Document requests and review: When building a case, HRC seeks to maintain a complete file of the tenant and landlord's interaction. The agency will obtain rental agreements, advertisements, notices, and any correspondence that has been exchanged. HRC also conducts respondent property Page 3 searches. This helps the agency determine whether there are other testing options, which can assist in establishing a pattern and practice of discrimination. Findings: Once HRC has concluded an investigation, the agency makes a determination about the strength of the evidence that corroborates the client's allegation of discrimination, assigning the case one of three possible findings. The strongest finding, "Sustains Allegation" (SA), is given to those cases for which HRC has obtained sufficient evidence to pursue diligent advocacy and/or legal remedies for the client. When the evidence obtained partially supports the allegation, or is otherwise inadequate for HRC to take further steps, the agency designates a finding of "Inconclusive Evidence" (IE) of discrimination. When HRC's investigation reveals that the complaint lacked merit as a fair housing violation, the agency makes a finding of "No Evidence of Discrimination" (NED). Resolution of Complaints: If HRC's investigation finds evidence supporting the allegation of discrimination, the agency works with the client to achieve his or her goal. At the intake interview, the CA will explain the available options to the client to determine the client's goals. This fundamental question drives the investigation, and results in the agency pursuing one of the following actions: (1) Conciliation: This is often HRC's first step in trying to resolve the problem. When conciliating a complaint, HRC acts as advocates for the client. Typically, the agency contacts the respondent by letter and detail the basis of the allegation, the results of the agency's investigation, the applicable law, and a proposed solution. If the client's goal is to secure the housing at issue, this will be HRC's first priority. These "complaint letters" give the respondent an early opportunity to avert further action. It also serves to put the respondent on notice that HRC has and will continue to intervene on the client's behalf. Occasionally, a respondent is unaware that a violation of fair housing law has occurred and is willing to make a good faith effort to correct the problem. HRC obtains that assurance in writing and continue to monitor the situation. When the client feels that the issue is resolved, the case is closed as "Successfully Conciliated" (SC). There are times, however, when a respondent is unwilling to consider conciliation. As before, HRC presents the client with his remaining options. If there is strong evidence of discrimination, the agency encourages the client to consider legal remedies. (2) Referral to a Government Administrative Agency: Another option for clients is to file with the California Department of Fair Employment and Housing (DFEH). When a client chooses this option, HRC cooperates with the government agency through document sharing. The agency also tracks the resolution of these referred cases. (3) Referral to Litigation Dept. and Continued Investigation: When HRC has gathered evidence sustaining an allegation of discrimination, and the respondent has been unwilling to conciliate the matter or the client's stated goal is litigation, the agency pursues the appropriate legal remedies. HRC's Legal Department is able to advise and represent clients. When the alleged discrimination practice implicates housing policy or gives HRC an opportunity to highlight an issue of particular importance, HRC will join as a plaintiff. General Housing and Tenant/Landlord Referrals HRC provides telephone and email counseling to both tenants and landlords regarding their respective rights and responsibilities under California law and local city ordinances. Depending on COVID-19 restrictions, we hope to resume in -person counseling this year. In addition to answering basic housing questions, Counselors advise clients on how to resolve their housing problems or issues. For Page 4 example, staff members commonly cite specific civil codes that pertain to the client's matter and/or provide sample letters that discuss a particular issue. Often, a tenant will write to his or her landlord about a particular matter per the advice of a staff member, and is able to work out a quick and satisfactory resolution. Tenant/landlord counseling not only facilitates housing -rights education of residents, but also serves to empower them in their efforts to achieve fair housing for themselves and in their communities. In HRC's database, we refer to these calls as "resolved" since the agency has provided the caller the information required to resolve the issue on their own. When Counselors determine that a particular client's matter is outside the scope of our agency's services, we provide appropriate referral information. Using referral books compiled by HRC, staff members provide clients with agency names, phone numbers, and addresses in that client's locality. These referral lists are updated regularly to verify that the services continue to be provided. These agencies include, but are not limited to local housing authorities, health and building & safety departments, legal assistance agencies, and other social service providers. Education and Outreach HRC will implement a citywide fair housing Outreach Program that will create greater public awareness of fair housing throughout the City of Baldwin Park and address specific needs of the protected classes listed in federal and state fair housing laws. Development and Distribution of Materials HRC has developed materials that describe how housing injustices arise, the applicable laws that protect against housing discrimination and ways to prevent housing inequity. Our materials are offered to a variety of audiences and have been translated into Spanish, Armenian, Korean, Chinese and Russian. HRC's Agency brochure summarizes fair housing protections and encourages those with questions to contact us through our toll -free hotline for more information. HRC has specialized brochures targeting housing professionals, families with children, people with disabilities, and prospective homebuyers. HRC also has a brochure that provides an overview of the eviction process and one that focuses on why it is important to report housing discrimination. HRC produces a monthly vacancy listing called "Project Place" that includes listings from all the areas served by HRC. The service is free, and lists unit information including location, size, amenities, and whether the landlords will accept Section 8 vouchers. Website HRC's website at www.housing_rightscenter.org includes comprehensive fair housing information and resources, descriptions of our services, and the ability to submit questions by email. Each month over 65 people receive housing counseling via e-mail through our website. HRC's website receives more than 10,000 hits per month. Education Programs for Property Owners and Managers HRC conducts Fair Housing Certification Training Seminars (in English and Spanish) for landlords and property managers. These four-hour seminars are tailored to provide landlords with detailed analysis of fair housing law and interpretation, with specific information on discrimination against families with children, fair housing and people with disabilities, sexual harassment, hate crimes, and advertising. Media HRC uses all media tools available to publicize fair housing and HRC's services. Since 2002, HRC has received free ad space from the Los Angeles Times, the LA Weekly and the Pasadena Weekly. HRC also contacts local media outlets and requests that they publish or air public service announcements ("PSA's") about HRC's services and upcoming workshops. Page 5 Community Booths HRC regularly staffs booths at community festivals, apartment owner association annual events, resource fairs, and other events as they occur. IV. Demonstrated Experience and Capacity HRC's service area includes most of Los Angeles and Ventura Counties including the cities of: Alhambra, Baldwin Park, Burbank, Carson, Culver City, Glendale, Glendora, Hawthorne, Inglewood, Lancaster, Los Angeles, Montebello, Monterey Park, Palmdale, Pasadena, Pico Rivera, Pomona, Redondo Beach, Rosemead, San Buenaventura, West Covina, and Whittier. In our contract with the County of Los Angeles we serve the cities of Agoura Hills, Altadena, Arcadia, Avalon, Azusa, Bell, Bell Gardens, Beverly Hills, Bradbury, Calabasas, Cerritos, Claremont, Commerce, Covina, Cudahy, Culver City, Diamond Bar, Duarte, El Segundo, Hawaiian Gardens, Hermosa Beach, Irwindale, La Canada/Flintridge, La Habra Heights, La Mirada, La Puente, La Verne, Lawndale, Lennox, Lomita, Malibu, Manhattan Beach, Marina Del Rey, Maywood, Monrovia, Rancho Palos Verdes, Rolling Hills Estates, San Dimas, San Fernando, San Gabriel, San Marino, Santa Fe Springs, Sierra Madre, Signal Hill, South El Monte, South Pasadena, Temple City, Torrance, Walnut, Westlake Village, West Hollywood, and the East Los Angeles area. Pursuant to our contract with the County of Ventura, HRC serves the cities of Camarillo, Fillmore, Moorpark, Ojai, Oxnard, Port Hueneme, Santa Paula, Simi Valley and Thousand Oaks. Staff Profile HRC has mobilized a highly effective and diverse staff with the capacity to provide fair housing services in six languages in addition to English: Armenian, Cantonese, Mandarin, Russian, Spanish, and American Sign Language. The agency is organized into several departments, each with a department head who will directly train and supervise their respective teams. These Departments include: 1. A Counseling Department team of eight Counselors and a Director who will field all housing calls, screen calls for fair housing issues, and provide information and referrals for landlord/tenant issues. 2. An Investigation Department team of six Case Analysts and a Director who will promptly and thoroughly respond to, investigate, and resolve allegations of housing discrimination. 3. A Legal Department team of two attorneys and a legal secretary who will provide legal services to our clients; provide expert support to other staff on investigations and landlord/tenant issues; and conduct training sessions for staff, property managers, and other attorneys. 4. An Outreach & Education Department team of two Coordinators and a Director who will implement a comprehensive outreach program that is based on community needs. 5. An Executive and Financial Department that is responsive and accountable. Page 6 [AND, HOUSING RIGHTS CENTER W(,'RKIYG FQR AISntc AU0 LQALIVY IN H0U5 '6 AUTHORIZING RESOLUTION FROM BOARD OF DIRECTORS Name of proposer: Housing. Rights Center Address: .3255 Wilshire Blvd., Suite 1150, Los Angeles, CA 90010 Telephone: (213)_387-8400; (800) 477-5977 Be it resolved that the Board of Directors of the Housing Right Center resolved at its meeting on January 25, 2023 to authorize Chancela Al-Mansour, its Executive Director, to submit an application to The City Baldwin Park for funding in the name of the organization in an amount up to $60,000.00. This Board authorizes Chancela Al-Mansour as Executive Director, to execute any documents necessary for subject funding. If funded, the proceeds of the funding will be utilized by the Housing Rights Center to provide fair housing programs to the residents of the City. I certify that the foregoing resolution was approved by the Board. Ei Date January 25, 2023 Board Officer (si gnat ttre) Housinp, Rights Center Agency/Organization Page 7 101IN HOUSING RIGHTS CENTER WORKING FOR JUSTICE AND EQUALITY IN HOUSING Board of Directors February 2024 Hochman, Salkin,Toscher & Perez, P.C. Attorney (310) 281-3200 Dennis Perez, President 9100 Wilshire Blvd., Suite 90OW perez.@taxlitigator.com Beverly Hills, CA 90212-3414 Walt Disney Pictures Attorney Alisa Schlesinger, Vice President 500 S. Buena Vista St. (818) 306-7252 Burbank, CA 91521 Alisa.Schlesinger@gmail.com Myers Law Group Attorney Direct: (213) 281-9114 Robert Kitson, Secretary 6464 Sunset Blvd., Ste. 1070 Main: (909) 919-2027 ext. 1014 Hollywood, CA 90028 rkitson(cDinyerslawgroup.com Munger, Tolles & Olson LLP Attorney (213) 683-9109 Robert K. Johnson, Treasurer 350 S. Grand Avenue, 501t' Floor (213) 683-5109 Fax Los Angeles, CA 90071 robert.iohnsonO.mto.com NBC/Universal Attorney Sofia Aguilar 100 Universal City Plaza (818) 840-4444 Building 1440, Suite 1600 saguilar(o-)nbcuni.com Universal City, CA 91608 TroyGould PC Attorney Aaron Bloom 1801 Century Park East, Ste. 1600 (310) 789-1222 (310) 789-1422 Fax Los Angeles, CA 90067-2367 abloomtroygould.com Law Office of Grant M. Habata Attorney (310) 866-2600 Grant Habata 2118 Wilshire Boulevard, #353 (310) 228-3123 Santa Monica, CA 90403 CA Real EstateAttorneyaverizon. net Audrey M. Harris Yoga Instructor 1517 Westholme Ave (310) 474-0326 Los Angeles, CA 90024 Ahyogal5ftgmail.com Halpern May Ybarra Gelberg LLP Attorney Main: (213) 402-1900 Aaron M. May 550 S. Hope Street, Suite 2330 Direct: (213) 402-1920 Los Angeles, CA 90071 Aaron. Mayfthalpernmay.com Vice President, Business Affairs and New Media (818) 460-5512 Grant Michaelson ABC Entertainment (818) 460-5967 Fax 500 S. Buena Vista St. grant.michaelsonftabc.com Burbank, CA 91521 Attorney Alexander K. Robinson Gibson, Dunn & Crutcher LLP (213) 229-7342 333 South Grand Avenue, Los Angeles, CA (213) 229-6342 Fax 90071-3197 ARobinson@GibsonDunn.com Willenken LLP Attorney Kenneth Trujillo -Jamison 707 Wilshire Blvd., Suite 3850 (213) 955-8031 Los Angeles, CA 90017 (310) 252-4067 ktruiillo-iamison(a_willenken.com Page 8 Advisory Board Retired (818) 986-3356 3715 Valley Meadow Rd. (818) 986-3357 fax Marjie Mautner Encino, CA 91436 mariieisreadingP-earthlink.net Page 9 BYLAWS of the SOUTHERN CALIFORNIA HOUSING RIGHTS CENTER As amended August 27, 2013 21049133.3 Page 10 ARTICLE 1. Name ARTICLE 1.1 The name of this organization shall be the Southern California Housing Rights Center (hereinafter the "Center"), ARTICLE 2. Purpose ARTICLE 2.1 The primary purposes of the Center are charitable, meeting the requirements for exemption provided by section23701d of the California Revenue and Taxation Code and section 501(c)(3) of the Internal Revenue Code of 1986. These purposes include, but not by way of limitation, the active support and promotionof freedom of residence through education, advocacy; and litigation, to the end that all persons have the opportunity to secure the housing they desire and can afford, without regard to their race, color, religion, gender, gender identity; gender expression, sexual orientation, national origin, familial status, marital status, disability, ancestry, age, source of income or other characteristics protected by law. ARTICLE 2.2 The Center has been formed:. as a corporationLinderthe California Nonprofit Public Benefit Corporation Law for the purposes described above and shall be nonprofit and nonpartisan. No substantial part of the activities of the corporation shallconsist of carrying on propaganda or otherwise attempting to influence legislation (except to the extent permitted under section 501(h) of the Internal Revenue Code of 1986, provided that the corporation has made an election under this section), and the corporation shall not participate or intervene (including the publishing or distribution of statements) in any political campaign on behalf of any candidate for public office. Except in insubstantial degree, the Center shall not engage in any activities or exercise any powers that are not in furtherance of the purposes described in these Bylaws. ARTICLE 2.3 All property of the Center is irrevocably dedicated to the purposes set forth in this Article II, and no part of the earnings, income or assets of this corporation shall ever inure to the benefit of any officer or director of the Center or any private person or individual. Upon the dissolution or winding up of this corporation, any and all funds and assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation shall be paid or distributed exclusively to a nonprofit fund, foundation or corporation which is organized and operated exclusively for charitable purposes and which has established its tax exempt status under section 501(c)(3) of the Internal Revenue Code of 1986 and section 2370Id of the California Revenue and Taxation Code, or corresponding provisions of any subsequent federal or state tax laws, as the Center's Board of Directors may then determine. Upon the winding up or dissolution of this corporation, no funds, property or assets of the corporation shall be paid directly or indirectly to any person related to any officer or director, but shall be disbursed only in Page l of 11 21049133.3 Page 11 accordance with the limitations set forth in these Bylaws. If this corporation holds any assets in trust, or in a corporation formed for charitable purposes, such assets shall be disposed of in such a manner as may be directed by decree of the Superior Court of the County of Los Angeles, upon petition therefor by the Attorney General or by a person concerned in the liquidation, in a proceeding to which the Attorney General is a party. ARTICLE 3. Board of Directors General Powers ARTICLE 3.1 Except as otherwise required by law or provided in these Bylaws, the entire control of the Center's affairs and property shall be vested in the Board of Directors (hereinafter the "Board"), and all corporate powers of the Center shall be exercised by or under the direction of the Board. Number and Tenure ARTICLE 3.2 The Board shall consist of not more than twenty-one (21) members (each, a "Director"). Each Director shall hold office for a term of one year or until the next annual election of Directors, unless he or she is removed or resigns in accordance with these Bylaws before the end of such term. Qualifications ARTICLE 3.3 Membership on the Board shall be open to all individualswho are approved by a majority of the Board. Annual Election of Directors ARTICLE 3.4 Each June, the Board shall elect all Directors by a vote of a majority of the Board with office terms of one year to begin on July l and continue until the next annual election of Directors. Special Election of New Directors ARTICLE 3.5 At any regular or special Board meeting, the Board may elect new Directors by a vote of a majority of the Board to serve until the next annual election of Directors. Compensation ARTICLE 3.6 Directors shall not receive any salaries for their services as Directors, and shall not be entitled to be reimbursed for any expenses incurred on behalf of the Center Without the prior approval of the Board. Page 2 of 11 21049133.3 Page 12 Regular Meetings ARTICLE 3.7 The Board shall hold regular meetings on such schedule and at such time and place as are determined by the Board. Special Meetings ARTICLE 3.8 Special meetings of the Board may be called by or at the request of the President, Vice President, a majority of the Directors then in office or any five Directors. Notice of Special Meeting ARTICLE 3`.9 Written notice shall be given to all Directors at least five (5) calendar days before any special meetings of the Board. The attendance of a Director at any meeting shall constitute a waiver of notice of such meeting by said Director, except where a Director attends a meeting for the express put -pose of objecting to the transaction of any business because the meeting is not lawfully called or convened. The business to be transacted at the special meeting of the Board shall be specified in the notice of such meeting. No additional business may be transacted at the special meeting. Action Without Meeting ARTICLE 3.10 Any action required or permitted to be taken by the Board maybe taken without a meeting, if all members of the Board shall individually or collectively consent in writing to such action. Such written consents shal l be filed with the minutes of the Board. Such action by written consent shall have the same force and effect as the unanimous vote of the Board. For the purposes of this section only, "all members of the Board" shall not include any Director precluded from voting on the issue or issues before. the Board by Article IV of these Bylaws. Participation in MeetinI4 by Conference Telephone ARTICLE 3.11 With the consent of the officer presiding at the meeting, Directors may participate in a meeting through the use of a conference telephone connection or similar communications device, so long as all Directors participating in the meeting can hear one another. Quorum ARTICLE 3.12 Thirty-three percent of the existing Board shall constitute a quorum for the transaction of business at any meeting of the Board. Manner of Acting ARTICLE 3.13 The act of a majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board. Page 3 of 11 21049133.3 Page 13 Removal ARTICLE 3.14 Absence from three consecutive Board meetings within a Board year, without excuse, is equivalent to resignation from the Board and shall be effective as a resignation Upon acceptance by a majority of the Directors then present and voting. Confirmation of such absences and subsequent removal shall be given to the Director, in writing, by the Secretary, or by the President if the Secretary is being removed. Any Director may be removed by a vote of two-thirds of the Board whenever, in the Board's judgment, the best interests of the Center would be served. Notice of removal shall be given in writing to the Director by the Secretary not more than IO days Subsequent to such action. Resignation ARTICLE 3.15 The resignation of any Officer or Director shall be tendered to the Board in writing, and become effective on acceptance by a majority of Board members then present and voting or thirty days after tendered whichever comes first. Honorary and Advisory Directors. ARTICLE 3.16 The Board may also elect non -voting Honorary Directors by majority vote of the Board. Honorary and Advisory Directors shall hold such designation at the pleasure of the Board. Indemnification of Officers and Directors ARTICLE 3.17 All Directors and Officers of the Center and any predecessor entity, whether or not then in office, shall be indemnified by the Center against all costs, liabilities, judgments, and expenses actually and reasonably incurred by them or imposed upon them in connection with or arising outof any action, suit or proceeding in which they may be involved, directly or indirectly, or to which they may be made a party by reason of being or having been a Director or Officer of the Center (such expenses include the cost of reasonable settlements made with a view to curtailment or avoidance of costs of litigation, or where a settlement is deemed in the best interest of the Center under its obligation of indemnity), exceptthat no Director or Officer shall be entitled to any indemnity in any action, suit or proceeding in which she or he is finally adjudged to have been guilty of bad faith or fraud in the performance of her or his deity as Director or Officer. The foregoing right of indemnification shall not be exclusive of other rights to which Directors and Officers may be entitled by agreement, by vote of the Board, or otherwise. Page 4 of I I 21049133.3 Page 14 ARTICLE, 4. Conflicts of Interest Restriction on Activities ARTICLE 4.1 Directors shall not knowingly engage in any activities or transactions in material conflict with their duties and obligations to the Center while serving in such capacity. Directors having any private financial interest in any matter or transaction corning before the Board shall disclose the nature and extent of their interest to the Board' in writing; and in no event shall any Director vote. on any transaction in which he or she has a financial interest. Directors shall not conduct their private business in.a manner Which places them at a special advantage. because of their association with the Center. Disclosure ARTICLE 42 The disclosure required by this Article may be made through an annual' disclosure or when the interest becomes a matter of Board action.. Effect of Conflict ARTICLE 4.3 Any Director having a potential or actual conflict of interest in any matter shall not vote or use personal influence in the matter, and shall not becounted in. determining the quorum for the meeting, even when permitted by law. If the presence of the Director having potential or actual conflict of interest is'necessaiy for a quorum; vote on the matter should be postponed until an appropriate quorum is present. The minutes of the meeting should reflect the disclosure made, the abstention from voting, and the quorum situation. ARTICLES. Officers (officers of the Board ARTICLE 5A The Officers of the Board of the Center shall be a President, Vice President, Secretary, and Treasurer. The Board may elect or appoint such other officers as it may deem desirable, and such officers shall have the authority and perform the duties prescribed by the Board. All Officers shall be elected from among the Directors of the Board. Elections .ARTICLE 5.2'Hie Board shall elect Officers in June, with office terms to begin July 1. Nominations may come from the Executive Committee or the Board Development Committee prior to the June Board meeting or from the floor at the time of the election. Page5ofll 21049133.3 Page 15 Each nominee must have served as a Director for at least six months; however, this provision may be waived by a two-thirds vote of a quorum of the Board. Term of Office. ARTICLE 5.3 All Officers shall be elected for a one-year term. Officers shall not serve more than two consecutive terms in their respective office; however, this provision maybe waived for any Officer except the President by a two-thirds vote of a quorum of the Board. Removal ARTICLE 5.4 Any officer may be removed by a two-thirds vote of the Board whenever in the Board's judgment the best interests of the Center would be served, Notice of removal shall be given in writing to the Officer by the Secretary, or by the President if the Secretary is being removed, not more than ten days subsequent to such action. Vacancy ARTICLE 5.5 A vacancy in any office because of death, resignation, disqualification, or otherwise, may be filled by the Board for the unexpired portion of the term. President ARTICLE 5.6 The President shall serve as President of the Board of Directors and Chair of the Executive Committee; She or he shall preside at meetings of the Board and Executive Committee. She or he shall have such dowers and/or perform such duties as are vested in her or him by these Bylaws. and such other duties as prescribed by the Board. Vice President ARTICLE 5.7 The Vice President shall preside over meetings in the President's absence. Secretary ARTICLE 5.8 The Secretary shall keep a record of attendance and the minutes of all Board and .Executive Committee meetings; keep a register of the post office address of each. Director which shall be furnished to the Secretary by each member and, in general, perform all duties incident to the office of Secretary and such other duties as may be assigned to her or him by the President or by the Board. Treasurer ARTICLE 5.9 The Treasurer shall serve as Chief Financial Officer and chair the Budget and Finance Committee (if one is appointed). Page 6 of 11 21044133.3 Page 16 ARTICLE>6. Executive Committee Designation ARTICLE 6.1 There shall be an Executive Committee of the Board, consisting of the President, the Vice President, the Treasurer, and the Secretary. Authority ARTICLE 62 The Executive Committee may act for the Board between meetings of the Board, within the policies established by the Board and with such additional authority as may be delegated by the Board, except in those matters reserved by law or in these Bylaws for determination by the Board. Quorum, Maiority Vote, Procedure ARTICLE 6.3 A majority of members of the Executive Committee shall constitute a quorum and shall be required for transaction of business at any meeting of the Executive Committee. The act of a majority of the members present at any meeting at which,a quorum is present shall be the act of the Executive Committee, except as otherwise specifically provided bylaw or these Bylaws. The Executive Committee shall keep minutes of its proceedings. A report of the actions of the Executive Committee shall be made to the Board at its next regularly scheduled meeting. Personnel Committee ARTICLE 6.4 The Executive Committee shall act as the Personnel Committee, ARTICLE 7. Advisory and Special Committees Advisory Committees ARTICLE. 7.1 The following Advisory Committees may be appointed by the Board of Directors: l . Budget and Finance Committee 2, Board Development Committee 3. Litigation Committee 4. Fund Development Committee Special Committees ARTICLE 7.2 The Board, by resolution adopted by a majority of the Directors, may designate and appoint additional advisory and/or special committees. To the extent Page 7 of 11 210491333 Page 17 provided in the resolution, such committees shall have and exercise the authority of the Boardin the management of the Center. Limitation on Authority of Advisory. and Special' Committees ARTICLE 7.3 The Board may delegate to any advisory or special committee any of tile authority of the Board except with respect to: 1. Tile approval of any actionfor which the Cal iforn ia. Nonprofit Public Benefit Corporation Law also requires Board approval; 2., The filling of vacancies on the Board or any committee; 3. The amendment or repeal of the Articles of Incorporation or the Bylaws of tile Center or the adoption of new Articles of Incorporation or Bylaws for the Center; 4. The amendment or repeal' of any resolution of the Board which by its express terms is not so amendable or repealable; 5.. The appointment of other committees of the Board or the members thereof; or 6. The approval of any transaction (i) to which the corporation is a party and one or more Directors have a material financial interest; or (ii) between the corporation and one or more of its Directors or between the corporation or any person in which one or more of its Directors have a material financial interest. Members ARTICLE 7.4 Each committee shall consist of at least two Directors who are appointed by the Board. All voting members of the Litigation Committee shall be Directors. Chairpersons ARTICLE 7.5 The President shall appoint the chair of each committee, or delegate that task to the members of the committee. Removal ARTICLE 7.6 The President shall have the power to remove, subject to confiiination by the Board; any committee chairperson or committee member. Term of Office ARTICLE 7.7 Each member of a committee shall continue as such until the next June meeting or until her or his successor is appointed, unless the committee shall be sooner terminated or the member shall cease to qualify as a ineniber of the committee. Page 8 of 11 21049133.3 Page 18 Vacancies ARTICLE 7.8 Vacancies in the membership of any committee may be filled by appointments made in the same manner as provided in the case of original appointments. Quorum ARTICLE 7.9 Unless otherwise provided by resolution of the Board, a majority of the whole committee shall constitute a quorum and decisions made at meetings at which a majority of the members are present shall be acts of the committee. Rules and Functions ARTICLE 7.10 Each committee may adopt rules for its own government not inconsistent with these Bylaws or with rules adopted by the Board. Each committee shall formulate a written statement of its function which shall be submitted to the Board for approval.. ARTICLE 8. Staff Employment ARTICLE 8.1 Professional and other staff of the corporation may be employed in accordance with the provisions of these Bylaws and personnel policies approved by the Board Chief Executive Officer or Executive -Director ARTICLE 8.2 The Chief Executive Officer (or other member of the staff appointed by the Board) shall be responsible for the execution and administration of policies and programs approved by the Board. She or lie 'inlay attend and participate in discussions in all meetings of the Board and the Executive Committee and advisory and special committees, except when matters of her or his own employment are under consideration. The Chief Executive Officer shall act as the agent of the Board in the employment and release of staff according to the policies and procedures approved by the Board. As head of staff, the Chief Executive Officer shall be responsible for the supervision and direction of the staff and for the implementation of personnel policies. The Chief Executive Officer may be appointed and removed by a vote of a majority of the Board. The Executive Director shall serve as the Chief Executive Officer, unless another person is appointed by the Board to be the Chief Executive Officer. Limitation of Function ARTICLE 8.3 Any Currently employed staff member is not eligible for membership on the Board, or for election to any office, or for appointment to the voting membership of any committee provided for in these Bylaws. Page 9 of I I 21049133.3 Page 19 Conti -acts ARTICLE 8.4 The Board may authorize, generally or specifically, any officers or agents of the. Center, in addition to the officers so authorized by these Bylaws, to enter into any contract or execute and deliver any instrument in the naive of and on behalf of the Center. Checks and Drafts ARTICLE_8.5 All checks, drafts or orders for the payment of money or other evidences of indebtedness that are issued in the name of the Center and that exceed $2,500, or other amount set by the Board, shall be approved and signed by such officers and in such manner as shall be determined by resolution of the Board. In the absence of such determination by the Board, such instruments shall be signed by a member of the Executive Committee or by such officers or agents as the President designates'. Deposits ARTICLE 8.6 All funds of the Center steal l be timely deposited to the credit of the Center in such banks, trust companies, or other depositories as the Board may select. ARTICLE'S. Miscellaneous Fiscal and Elective Year ARTICLE 9.1 The .fiscal and elective year of the Center shall begin on July I and end on June 30. An audit of the books and records of the Center shall be conducted annually. The audit report shall be presented to the Board within sixty (60) days of its completion: Books and Records ARTICLE 9.2 The Center shall keep complete and accurate books and records of accounts, records of attendance, and the minutes of the proceedings of the Board of Director and Executive Committee meetings, as well;, as a complete and accurate record of the names and addresses of the Board of Directors. Written Notice and Consent ARTICLE 93 Where required by these Bylaws, written notice and consent may be given by mail, e-mail or facsimile transmission. Waiver of Notice ARTICLE 9.4 Whenever any notice is required to be given under the California Nonprofit Public Benefit Corporation Law or under the provisions of the Articles of Incorporations or the Bylaws of the Center, a waiver- thereof, in writing, signed by the person or persons Page 10 of I1 21049133.3 Page 20 entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice, Amendments to Bylaws ARTICLE 9.5 These Bylaws may be altered, amended or repealed and new Bylaws may be adopted by a vote of a majority of the Board at ally regular meeting or at ally called meeting of the Board for which a quorum is present, if at Least five ( 5) calendar days written notice is given of the proposed changes. Page 11 of l 1 210491333 Page 21 0 k SECRETARY OF STATE 1, Kevin Shelley, Secretary of State of the State of California, hereby certify: That the attached transcript of page(s) was prepared by and in this.office from the record on file, of which it purports to be a- copy, and that it is full, true and correct, IN WITNESS WHEREOF, I execute this certificate and affix the Great Sea) of the State of California this day of MAR 2 9 2003 ap Secretary of State �-onn CE- I OB (rev. 03 74671 OS18830 F&&q is Ow AGREEMENT f5ND PLAN OF MERGER APR � 1 200� (to QIt1 J Sli This AGREEMENT AND PLAN O ME, RGER (""Agreement") is trade as of March $; 2002, by and" between the Fair Housing Council of San Gabriul Valley, a California nonprofit public benelit corporation ("SGV"), and the Westside Fair (Housing Council, k California nonprofit public Benefit corporation ("Westside"). RECITALS WHEREAS, SGV and Westside have determined that it is in the best interest of each of them that SGV and Westside merge for purposss that include, but not by way of (imitation, the active support and promotion of freedom of residence through education, advocacy, and litigation, to the end that all persons have the opportunity to secure the housing they desire arid' can afford, without regard to their race, cola,, religion, gender, sexual orientation, national' origin, fatnilial status, maritalstatus, disability, ancestry, age, source of income or other characteristics protected by law; NOW, THEREFOR(;, in consideration of the mutual covenants, agreements, representations and warranties contained in this Agreement; SGV and Westside agree as follows: 1 DEFINITIONS 1.1 Definitions, As used herein, the following terms have the respective meanings set forth below or in the section of the Agreement following such term.: Agreement— means this Agreement and Plan of Merger betwuenSGV acid Westside, dated as of Match 8, 2002, as the same may be amended from time to time prior to the Effective Date. Effective Date — defined in Section 2.3. GAAP -- means generally accepted accounting principles as set forth in the opinions, statements. and pronouncements of the Accounting Principles Board of the American Institute of Certified Public Accountants, the Financial Accounting Standards Board and such other Persons who shall be approved by a significant segment of the accounting profession; as in effect on the date of any statement, report or determination that purports to be, or is required to be, prepared or made in accordance with GAAP. Where the character or amount of any asset or liability or item of income or expense, or any other accounting computation is required to be made hereunder, it shall be done in accordance with GAAP, consistently applied from period to period. Governmental Authority — means any of the foilow;;.g: (a) the United States of Ai-a:rica; (13) any state, cemmonweatth, territory or possession of the United States of America and any polit_icai subdivision thereof (including, without )imitation, counties, cities and other municipalities), and (c) any agency, authority or instrumentality of any of the'iaregoing, including, without (imitation; arty court, tribunal, department, bureau, commi.,sian or board. LA_, D005\763 549.9[ W 20M] 5 i v Page 23 Knowledge -- means the actualknowledge (without having made any investigation and without any duty to investigate or inquire) of, (a) with respect to SGV, Frances Espinoza, Executive Director, or (b) with respect to Westside, Marlene Garza, Executive Director. Legal Requirement — means any statute; ordinance, code, law, rule, regulation, order or other requirement, standard or procedure, enacted, adopted or applied by any Governmental Authority, including judicial decisions applying common law or interpreting any other Legal Requirement. Merger-- defined in iection 2.1, Nonprofit Corporation Law — means the California Corporations Code Section 5002 of seq: Person--- trims an individual, sale proprie.arship, partnership, corporation, limited' liability company, trust, joint venture, unincorporated organization, or a: government or agency or political subdivision thereof. SGV — defined in the Preamble. SGV Board -- means the Board of Directors of SGV prior to the Effective Date. SGV Designated Assets— means any assets, properties, rights or interests of SGV which are designated for use or maintenance for a particular purpose or in a particular location or manner, or which are otherwise subject to Conditions and restrictions on the use or maintenance thereof.. SGV Disclosure Schedules --- defined in Section 3.2. Surviving Corporation— means after the Effective Date, Westside as the surviving corporation in the Merger. Surviving Corporation Hoard --- means the Board of Directors of the Surviving Corporation.. Date, Westside — defined in the Preamble. Westside Board ---means the Board of Directors of Westside prior to the Effective Westside Disclosure Schedules — defined in Section 3,1. 2. ivtERGER TER.NIS AND CONDITIONS 2.1 Merger; Surviving Corporation. On the Effective Date, SGV will be merged with and into Westside, with Westside remaining as the Surviving Corporation (the "Merger"). The Merger shall occur pursuant to the provisions of, and with the effect provided pursuant to, the Nonprofit Corporatior. Law. LA_1W,S1763549.9t W 20001 ' Page 24 212 Effect of Merger. In accordance with Section 6020 of (lie Nonprofit Corporation Law, on the Effective Date of the Merger, the separate corporate existence. of SGV shall cease (except to the extent continued by the Nonprofit Corporation Lave), and the Merger will have all of the effects provided by applicable law, 2.3Effective Date. The Merger shall be effective (the "Effective Date") on the later of (i) the date on which this Agreement is filed with the Secretary of State of Cali fornia pursuant to Section 6014 of the Nonprofit Corporation Law or (H) April 1, 2002. 2.4 Articles of Incorporation. The Articles of Incorporation of the Surviving Corporation shall be as provided in Exhibit A. 2,5 Bylaws, The Bylaws of the Suniving Corporation shall be as provided in Exhibit B. 2.6 Further Actions. On and after the Effective bate, the officers and directors of the Surviving Corporation and the officers and directors of SGV immediately prior to the time the Merger is effective shall take all action as shall be required in connection with the Merger, including, without limitation, the execution and delivery of any deeds, conveyances, assignments, instruments and documents of every nature which are necessary or desirable to carry out the provisions ofttas Agreement. 3; REPRICSENTATIONS AND 'i WARRANTIES 3,1 Representations and 'Warranties of SGV. SGV hereby represents and warrants that,except as disclosed in SGV's disclosure schedples ("$GV Disclosure Schedules"): (a) SGV is a nonprofit public benefit corporation duly organized, validly existing and in, good standing under the laws of the State of California, and has all necessary corporate. powers to own and use its properties and to operate its business as now owned, used and operated by it. SGV has no subsidiaries or any equity or ownership interest, whether director indirect, in any corporation, partnership, limited liability company, joint venture or other business entity, (b) The execution aird delivery of this Agreement by SGV, the performance of its obligations hereunder and the consummation of the Merger; have been duly and validly authorized by all necessary corporate action on the part of SGV. SGV has duly executed and delivered tnis Agreement, and this Agreement is a legal, valid and binding obligation of it, enforceable in accordance with its terms (except insofar as enforceability may be limited by applicable bankruptcy, insolvency, reorganization, moratorium or other similar laws affecting creditors' rights generally or by principles governing the availability of equitable remedies). SGV has no outstanding stock, shareholders or members within the meaning of Section 5056 of the Nonprofit Corporation Law. (c) The execution and delivery of this Agreement by SGV, the performance of its obligations hereunder and the consummation of the Merger contemplated hereby do not and will not result in or constitute any of the following: r.A pocsN7635an.n[w2aw[ 5 ` ' Page 25 (i) A default or an event that, with notice or lapse of time or both, would contravene or constitute a default under, or breach or violation or, the Articles of Incorporation or Bylaws of SGV or any license, lease, promissory note, contract, commitment, indenture, mortgage; deed of trust or other agreement, instrument or arrangement to which SGV is a party or by which either SGV or any of its assets are bound; (ii) A violation of any Legal Requirement applicable to SGV; (iii) Att event that would permit any I'ersov to terminate, suspend or modify any agreement to which SGV is a party or by which either SGV or any of its assets are bound, or to accelerate the maturity of any indebtedness or other obligation of SGV; or (iv) The creation or imposition of any lien, charge or encumbrance on any of the assets of SGV any of which, individually or in the aggregate, would have a material adverse effect upon SGV. (d) All material contracts and agreements to which SGV is a party or by which SGV is bound are valid and in full force, and neither SGV nor, to the Knowledge of SGV, any other party to any of such contracts and agreements is, or with notice or lapse of time or both would bei in violation or breach of its obligations thereunder.. (e) SGV is not and shall not be required to obtain any approval, permit, order, authorization or consent froth, or male any filing with, any Person in connection with the execution and delivery of this Agreement; performance of its obligations hereunder or consummation of the Merger., except as provided in the Nonprofit Corporation Law. (f) The balance sheet of SGV as of June 30, 2001, togetherwith the related statement. of income for the year ending, on such date, audited by SGV's independent certified public accountants, and the unaudited balance sheet of SGV as of December 31, 2001, are prepared in accordance with GAAP and fairly represent the financial position and results of operations of SGV as of and for the dates and periods shown thereon. SGV has no material debt, liability, or obligation of any nature, whetheraccrurd, absolute, contingent or otherwise, and whether due or to become due, that was in existenc;; as of December 31, 2001 and is not reflected or reserved against in its balance sheet as of December 31, 2001, (g) Since December 31, 2001, there has not been any; () Material adverse change in the financial condition, liabilities, assets, business, or prospects of SGV (ii) Destruction, darnage to, or loss of any asset (whether or not covered by insurance) that mat,;rially and adversely affects the financial condition, liabilities, assets, business; or prospects of SGV; C,A_DQCS17635429tw2UO01 Page 26 (iii) Amendmenl or termination of arty material grant, contract, agreement or license to which SGV is a party (other than expiration pursuant to the terms thereof); (iv) Loss of tax-exempt status of SGV failure to pay withholding taxes for its employees or lose of material licenses, or any adverse notice or information concerning its material funding sources; (v) To the Knowledge of SGV, other event or condition of any character that has or might reasonably be expected to have a material adverse effect on the financia)' condition, liabilities, assets, business, or prospects of SGV; or (vi) Agreement by SGV to do any of the things described in the preceding clauses (i) through (v), (h) Within the time and in the manner prescribed bylaw, with respect to years ended on or after December 31, 1996 SGV has filed all federal, state and local tax returns required by law and, to its Knowledge, has paid all taxes, assessments and penalties, if any, due and payable; The provisions for taxes reflected in SGV's balance sheet as of December 31, 2001 are adequate fcr any and all federal, state, countyand local taxes for the period ending on the date of that balance sheet and for all prior periods; whether or not disputed. (i) SGV is exempt from federal income tax as an organization qualifying under Section 501(c)(3) of the Internal Revenue Code, and has taken all necessary steps to maintain such status as of the date hereof. 0) The books and records of SGV contain a. complete and accurate description of all material tangible perso;ial property owned or used by, or in the possession of, SOV in connection with its business. The tangible personal property reflected in those books anti records constitutes all such tanuible personal property necessary for SGV's business as now conducted (k) SGV is not in violation of any Ugal Requirement applicable to it which would inateri ally and adversely affect its property or the operation of its business. (1) There is no suit, action, arbitration, or legal, administrative, or other proceeding, or governmental investigation pending or, to the Knowledge of SGV, threatened against or affecting SGV, any of its business, assets or financial condition. SGV is not in default with.: respect to any order, writ, injunction or decree of any federal, state, local or foreip court, department, agency or instrumentality. (ni) (i) SGV has complied in all material respects with all Legal Requirements relating to employment, wages, hours, vacation, benefits, utter 'loyment compensation, worker's compensation, equal employment opportunity, nondiscrimination, occupational safety and health, immigration control and the payment and withholding of taxes with respect to employees of SGV. (ii) SGV is not a party to any written or oral employment contract, agreement, commitment or arrangement with any employee, consultant or independent contractor of 1.A_1)OCS\'63549.9(W2WOj Page 27 --- SGV and SGV is not a party to any labor agreement with respect to their present or for ner employees with any labor organization, unison, group or association and there are no employee unions (nor ally ether similar labor or employee organizations) under local statutes, custom or practice. (iii) SGV does not maintain or contribute to (A) any "employee benefit plan" which is subject to the Employee Retirement Income Security Act of 1974, as amended ("ERISA") or (B) any other plan or arrangement maintained for the benefit of employees (including without limitation any arrangement described in Code Saction 403(b), whether or not subject to 1 RISA), except as disclosed in the SGl' disclosure schedules (each a "Plan"). Each Plan (and each related trust, insurance contract or fund) is in material' compliance in form and in operation with (to the ,extent applicable) all applicable requirements of BRISA, the Code, and any other applicable federal or state late or regulation. Each Plan has been administered in accordance NQh its plan documents and applicable lawns and regulations, and, to SGV's knowledge, there has been no breach of fiduciary duty, prohibited transaction, or other event with respect to a flan or any other employee benefit plan which could result in an excise tax or other claim or liability (other than routine claims for benefits) against SGV, any plan or any fiduciary of a flan. To SGV's knowledge, no suit, administrative proceeding, fiction or other litigation has been brought or is threatened, against or with respect to any Plan, including any audit or inquiry by ahe Internal Revenue Service or the Department of Labor (other than routine benefits claims).. To SGV's knowledge, no representation has been made to any employee or former employee of SGV with respect to any Plan which would entitle the employee to benefits greater than or in addition to the benefits provided by the actual terms of thie Plan, including, without limitation, representations as to post -retirement health or death benefits. (iv) SGV does nnr, provide post -retirement medical or life coverage to any employees, other than as required by COBRA, (v) A twe and correct copy of each ofthe Plans listed in Schedule 3.1(m)(v) hereto, together with (i) the summary plan description( prepared with respect. to such Plan, if any, (ii)-each trust agreement, insurance contract or other funding w-rangement relating to any Plan, (iii) any currently effective Internal Revenue Service ruling or determination letter relating; to any Plan, and (iv) the most recent annual report on Forth 5500 for each Plan has been made available to Westside by SGV. SGV and every other entity under common control with SGV (a,, determined pursuant to Section 4001 of ERISA) currently do not and never have maintained or contributedto any plan subject to the requirements ofl'itle IV ofEl2ISA. 3.? l epresentatlons and Wat'rantles of Westside. Westside hereby represents and warrants that, except as disclosed in Westside's disclosure schedules ("Westside Disclosure Scbedules"); (a) Westside is a nonprofit public benefit corporation duly organized, validly existing, and in good standing under the lwvs of the State ofCalifortva, has all necessary LA_uoCsv7eSsa� 9[W20WI Page 28 corporate powers to own and use its properties and to operate its business as now owned, used and operated by it. Westside has no subsidiaries or any equity or ownership interest, whether. direct or indirect, in any corporation, pa-wership, limited liability company, joint venture or other business entity. (b) The execution and delivery of this Agreement by Westside, the performance of its obligations lteretuxder and the consummation of the Merger, have been duty and validly authorized by all necessary corporate action on the part of Westside, Westside has duly executed and delivered this Agreement and this Agreement is a legal, valid and binding obligation of it, enforcoabte in accordance with its terms (except insofar as enforceability may be limited by applicable bankruptcy, insolvency, reorganization, momtorium. or other similar laws affecting creditors' rights generally, or by principles governing the availability of equitable remedies). Westside has no outstanding stack, shareholders or members within the meaning of .Section 5056 of the Nonprofit Corporation Lana. (c) The execution and delivery of this Agreement by Westside, the performance of its obligations hereunder and the consummation of the Merger contemplated hereby do not and will not result in or constitute any of the following, (i) A default or an event that, with notice or lapse of time or both, would contravene or constitute a default under, or bread'; or violation of, the Articles of tncorporutionorBylaws of Westside or any license, lease, promissory note, contract, commitment, indenture, mortgage, deed of trust or other agreement, instrument or arrangement to which Westside is a party or by which either Westside or any of its assets are. bound; (ii) A violation of any Legal'' Requirement applicable to Westside; (iii)' An event that would permit any Person to terminate, suspend or modify any agreement to which Westside is a party or by which either Westside or any of its assets are bound or to accelerate the maturity of any indebtedness or other obligation of Westside; or (iv) The creation or imposition of any lien, charge or encumbrance on any of the assets of Westside; any of which, individually or in the aggregate, would have a material adverse effect upon Westside. (d) Alt material_ contracts and agreements to which Westside is a party or by which Westside is bound are valid and in full force, and neither Westside nor, to the Knowledge of Westside, any other party to such contracts and agreements is, or with notice or :apse of time or both would b� , in violation or breach of its obligations thereunder. (e) Westside is not and shall not be required to of tain any approval, permit, order, authorization or consent from, or make any filing with, any Person in corm: ction with the LA DOC'S176l549A(W20001 a Page 29 execution and delivery of this Agreement, performance of its obligations hereunder or consummation of the lvlerger, (f) The balance sheet of Westside as of June 30, 2001, together with the related statement of income for the year ending on such date, audited by Westside's independent certified pubiie accountants, and the unaudited balance sheet of Westside as of December 31, 200I, are prepared in accordance with CAM and fairly represent the financial position and results of operations as of and for the dates and periods shows=, thereon. We has material no debt, liability, or obligation of any nature, whether acemed, absolute, contingent or otherwise, and whether due or to become due, that was in existence as of December 31, 2001 and is not reflected or reserved against in its balance sheet as of December 31, 2001: (g) Since December 31, 2001, there has not been -any: (1) Material adverse change in the financial condition, liabilities, assets, business, or prospects of Westside; (ii) Destruction; damage to, or loss of any asset (whether or not covered by. insurance) that materially and adversely affects the financial condition, liabilities, assets, business, or prospects of Westside; (iii) Amendment or termination of any, material grant, contract, agreement or license to Nchich Westside is a party (other than expiration pursuant to the tern,:, thereof); (iv) Loss of tax-exempt status of Westside, failure to pay withholding taxes for its employees or loss of material licenses, or any adverse notice or information concerning its material funding sources; (v) To the Knowledge of Westside, other event or condi1on of any character that has or might reasonably be expected to have a material adverse effect on the financial condition, liabilities, assets, business, or prospects of Westside; or (vi) Agreement by Westside to do any of the things described in the preceding clauses (i) through<(v). (li) Within the time and in the manner prescribed by law, with respect to years ended on or alter December 31, 1996,'Westside has filed all federal, state and local tax returns required by law and, to its K;iowledge ha:, paid all takes, assessments and penalties, if any, due and payable, The provisions for taxes reflected in Westside's balance sheet as of December. 31, 2001 are adequate for any and all federal, state, county and local taxes for the period ending on the date of that balance sheet and for all prior periods; whether or not disputed: (i) Westside is exempt from federal income tax as an organization qualifying under Section 501(c)(3) of the Internal Revenue Code, and has taken all necessary steps to maintain such status hs of the date hereof. LA_ MCSM354n 91 W 20001 Page 30 6) The books and records of Westside contain a complete and accurate description of all material tangible personal property owned or used by, or in the possession of, Westside in connection with its business. The tangible personal property reflected in those books and records constitwes all such tangible personal property necessary for Westside's business as row conducted. (k) Westside is not in violation of any Legal Requirement applicable to it which would materially and adversely affect its property or the operation of its business,: (1) There is no sitit, action, arbitration, or legal, administrative, or other proceeding, or governmental investigation pending or, to the Knowledge of Westside; threatened against or affecting Westside, any oftts business, assets or financial condition, "Alestside is not in default. with respect to any order, nrrit, injunction or decree of any federal; state, local or foreign court,. department, agency or instrumentality. (in) (i) Westsidehas complied in all material respects with all Legai,Requiremedts relating to employment, wages, hours, vacation, benefits, unemployment compensation, workees compensation, equal employment opportunity, nondiscrimination, occupational' safety and health, immigration control and the payment and withholding of taxes with respect to employees of Westside. () Westside is not a party to any written or oral employment contract, agreement, commitment or arrangement with any employee, consultant or independent contractor of Westside and Westside is iiot a party to any labor agreement with respeetto their present or former employees with any labor organization, union, group or association and them are no employee unions (not any other similar labor or employee organizations) under local: statutes, custom or practice:. (iii) Westside does not maintain or contribute to (A) any "employee benefit plan" which is subject to the Employee Retirement Income Security Act of 1974, as amended (''1aMSA") or (B) any other plan or arrangement maintained for the benefit of'etnployees (including without limitation any arrangement described in Code Sec6on.403(b), whether or not subject to ERISA), except as disclosed in the Westside disclosure schedules (each a "Plan"). Each Plan (and each related trust, insurance contractor fund) is in material compliance in form and in operation with (to the extent applicable) all applicable requirements of > RISA, the Code, and any other applicablefederal or state law or regulation. Each plan has been administered in accordmice with its plan documents and applicable laws and regulations, and, to Westside's knowledge, there has been no breach of fiduciary duty, prohibited transaction, or other event with respect to a Plan or any other employee benefit plan which could result in an excise tax or other claim or liability (other than routine claims for benefits) against Westside, any plan or any fiduciary of a Plan: To Westside's knowledge, no suit, administrative proceeding, action or other litigation has been brought or is threatened, against or with respect to any Plan. including any audit or inquiry by the Int,-mal Revenue Service or the Department of Labor (other than routine benefits claims). To Westside's knowledge, no representation has been made to any employee or former employee of Westside with respect to any Plan which would entitle LA-DOCS1763549.91 W2MQ Page 31 the rrtployee to benefits greater than or in addition to the benefits provided by the actual terms of the Plan, including, without limitation, representations as to post -retirement ,health or death benefits (iv) Westside does not provide post -retirement medical or life coverage to any employees, other than as required by COBRA. (v) A true and correct copy of each of the Plans listed in Schedule 3.2(m)(v) hereto, together with (i) the summary plan d!scription prepared with respect to such flan, if any, (ii) eaeh.trust agreement, insurance contract or other fundiing arrangement relating to any Plan, (iii) any currently effective InternalRevenue Service ru':ing cr determination letter relating to any Plan, and (iv) the most recent annual report on Form 5500 for each Plan ,has been made available to SGV by Westside, Westside and every other entity under common control with Westside (as determined pursuant to Section 4001 of ERl.SA) currently do not and never have maintained or contributed to any plan subject to the requirements of Title 1V of ER1SA, 4. OULYGATIONS OF THE PARTIES 4.1 SGV's Obligations. SGV covenants that: (a) From the date of this Agreement until the Effective Date, Westside and its counsel, accountants and other representatives shall have reasonable access during normal business hours to all properties; books, accounts, records, contracts and documents of or relating to SGV. SGV shall furnish or cause to be furnished to Westside and its representatives all information concerning the business, finances and properties of 863V that Westside may reasonably request. (b) hrom the date of this Agreement until the Effective Date, SGV will carry on its business and activities diligently and in substantially the sane manner as it previously has been carried out. Except is specifically permitted in writing h y Westside, permitted or required by this Agreement or required by any Legal Requirement, SGV shall (i) operate its business in the ordinary course consistent with past practices; (ii) keep all of its business books, records and files in the ordinary course of business consistent with past practices; (iii) not hire any new or additional employees; (iv) not incur any material liability, and (v) not take or omit to take any action that would cause SGV to be in breach of any of its representations or warranties in this Agreement. (c) From the date of this Agreement until the Effective Date, SGV will use commercially reasonable efforts to obtain (i)the approval, authorization or consent of all Persons from whom such approval, authorization or consent is required to consummate the Merger contemplated by this Agrectrient or othem ise pertaining to the matters covered by it, acid (b) thti consent of all material contributors to the change in beneficiary of any funds held in trust. (d) As soon as practicable and in no event later than the Effective Date, SGV will obtain a tax clearance certificate from the Franchise Taut Board of ralifornia, 10 1 A_uocs\x,3s,10,Of W2(MI Page 32 4:2 Westside's Obligations. Westside covenants that: (a) From the date of this Agreement until the Effective Date, SGV and its counsel, accountants and other representatives shall have reasonable access daring normal business hours to all properties, books, accounts, records, contracts and documents of or relating to Westside. Westside snail furnish or cause to be furnished to SGV and its representatives all infonnation concerning the business, finances and properties of Westside that SGV may reasonably request.. (b) From the date of this Agreement until the Effective Date, Westside will carry on its business and activities diligently and in substantially the same manner as it previomly has been carried out. Except as specifically permitted in writing by SGV, permitted or required by this Agreement or required by any Legal Requirement, Westside shall (i) operate its business in the ordinary course consistent with past practices; (i) keep all of its business books, records and tiles in the ordinary course of business consistent with past practices; (iit) not hire any new or additional employees; (iv) not incur any material liability; and (v) not tape or omit to take any action that would cause Westside to be in breach of any of its representations or warranties in this Agreement. (c) From the date of this Agreement until the Effective Date, Westside will use commercially reasonable efforts to obtain the approval, authorization or consent of all Persons from whom such approval, authorization or consent is required to consummate the Merger contemplated by this Agreement or otherwise pertaining to the matters covered by it: (d) Prior to the Effective Date, Westside shall obtain or modify existing property and liability insurance coverage (including, without limitation, legal professional malpractice and directors and officers liability insurance policies) effective on the Effective Date, under policies reasonably acceptable to SGV for all assets and liabilities, known and unknown; of the Surviving Corporation. (e) Prior to the Effective Date, Westside shall arrange to provide employment benefits (including, without limitation, medical, dental, vision and workers' compensation insurance) effective on the Effective Date for all employees of the Surviving Corporation on terms to be agreed upon between the parties. 4.3 Cooperation. From the date of this Agreement until the Effective Date, each of SGV and Westside shall (i) continue joint planning efforis for implernientation of the Merger, including joint decision making as to any material leases, contracts,, purchases or agreements and (ii) promptly notify the other of any materially adverse developments affecting its assets, properties or operations. 4.4 Post -Merger Obligations, Each of the parties hereto covenants that: (a) As soon as practicable after the Effective Date anti in no event later than the date that is 15 days after the Effective Date, the Surviving Corporation shall submit a certified copy of this Agreement to the Internal Revenue Service, and shall cooperate with the Internal Revenue Service to fulfill any further requirements that may be imposed by such agency in connection with or as a result of the Merger. 11 LA_ DOM7G3549.9► W 20001 Page 33 (b) On and after the Effective Date; the Surviving Corporation shall use any SGV Designated Assets in accordance with any conditions and restrictions on the use thereof. (c) On and after the Effective Date, .for each former SGV employee employed by the Surviving Corporation, the Surviving Corporation shall recognize earned but unused vacation and nick pay to the same extent and in the same manner as such vacation and sick pay was recognized by SGV as of the Effective Date, except to the extent such vacation and sick pay exceed the maximum vacation and sick pay permitted under Westside's employment policies as. in effect on the Effective Date (the "Westside Limit"). S. CONDITIONS PRECEDEl°lT TO MERGER 5.1Conditions Precedent. The obligations of cacti party to effect the Merger are subject to satisfaction of die following conditions on or prior to the Effective Date, any or more of which conditions may be waived, in writing, by the party benefiting therefrom in its sole and absolute discretion, unless otherwise required pursuant to any Legal Requirement. (a) Except as otherwise. permitted by this Agreement; all representations and warranties of the parties in this Agreement or in any written statement that shall' be delivered by either party to the other under this Agreement shall be true and correct in all material respects (except where qualified by inateriality, in which case such representations and warranties shall be trite and correct in all respects) at and as of the Effective Date as though made at that time, and, each party shall have delivered to the other a certificate to that effect. (b) Each party shall have performed, satisfied andcomplied in all material respects' with all covenants, agreements, and conditions required by this Agreement to be performed, satisfied or complied with by such party at or before the Effective Date, and each party shall'' have delivered to the other a certificate to that effect. (c) (i) The Westside Board shall have acted to approve and authorize (A) the merger and all related transactions, (B) the adoption (if the Articles attached hereto as Exhibit and the Bylaws attached hereto as Exhibit B to become effective as of the Effective Date; and. (C) shall have taken all necesszry section to appoint and approve the persons listed in Section 5,1(c)(ii) as directors of W earsido as of the Effective Date, and (D) shall have taken all necessary action to appoint and approve Marlene Garza as ChiefExecutive Officer of Westside and Frances Espinoza as Executive Director of Westside as of the Effective Date, each of them to serve until her resignation or removal by the Surviving Corporation Board, and such approval and authorization shall not have lapsed or been rescinded. These actions shall include, without limitation, making 4ny necessary filings with the Secretary of State of the State of California. (ii) The persons to be named directors of Westside as of the Effective 1Date,. pursuant to Section 51(c)(i)(C), are: Wendy Cobteigh; Viola Roscoe; Steven A. Schneider; Ilse Rosenstein; Audrey Harris; Margery Posner; Diane Hardie; Adam Murray; Andrew Wetzler; Roger Funk; Malcolm Bennett; Yolande Adelson; Jennifer Arceneaux; Bonnie Chavez; Effie Turnbull; Grant Michaelson; Fred Mautner; and Louvenia Jenkins. The directorships held by the first six persons listed shall stand for rc- LA_ WC.%7b3549:9(W2000) t2 " ;! Page 34 election or rotate off the Hoard of Directors of theSurviving Corporation in June 2002, The directorships held by the second six persons listed shall stand for re-election or .rotate offthe Board of Directors of the Surviving, Corporation in June 2003. The directorships held by the final sip. persons listed shall stand force -election or rotate off the Board of Directors of the Survivinlg Corporation in June 2004. All perso:is named in tnis Section 5.l(c)(ii) shall serve as directors until their resignation or until their replacement is elected in accordance with the Bylaws of the. Surviving Corporation (d) The SGV :Board shall have acted to approve and authorize the merger and all related transactions. (a) From the date of this agreement until the Effective Date, there shall not have been any material adverse change in the financial position at the results of operations of either parts, and neither shall have sustained any material loss or damage to its assets,: whether or not insured, that materially affects its ability to conduct a material part of its business, (f) No action, suit or proceeding before any Governmental Authority pertaining to this Agreement or to the consurnmation of the Merg�,r shall have: been instituted or threatened at or before the effective Date. (g) All material agreements acid consents of any Persons necessary to consummate the Merger contemplated by this Agreement or otherwise pertaining to the matters covered herein, shall have been obtained, (it) The parties shal}'nave filed written notice of the Meriger with the Attorney General of California at least twerity (20) days prior to the Effective Date in compliance with Sections 6010(a) and (b) of the Nonprofit Corporation Law. (1) Officers of each of SGV and Wesiside'shall have executed a Certificate :of Approval of Agreement and Plan. of Merger as required by Section 6014 of the Nonprofit Corporation Law. 6) Westside shall have (i) obtained insurance coverage as set forth in Sections 4.2(d) hereof and (ii) arranged for employment benefits as set forth in Section 4.2(e) hereof. (k) Westside shall have filed or caused to be filed with the Secretary of State of the State of California (i) aft executed copy of"this Agreement, (h) Certificates of' Approval of Agreement and Plan of Merger executed by officers of each of SGV and Westside and (iii) a tax ciyarance certificate from the Franchise Tax Board for SGV; 5.2 Abandonment of Merger. provided that the conditions precedent in Section 5.1 17ereof have been satisfied, the Merger may be abandoned only with the mutual written consent of Westside and SGV prior to the Effective Date. If each party agrees in writing to abandon the Merger prior to the Liffectivc; Date, all obligations of the parties hereunder shall terminate, without liability of any party to any other party. 13 LA,DOCS%763 549.9(W 2Wj fs C Page 35 6. MISCELLANEOUS 6.1 Conversion of Memberships, Neither Westside nor SGV has tiny members as defined in the Nonprofit Corporation Law, and the Surviving Corporation shall have no members, so no conversion c f memberships is necessary. 6:2 Expenses, Each party hereto agrees to pay its expenses incurred in conjunction with tWs Agreement, including, but not limited to, legat, accounting and out-of-pocket expenses. After the Effective Date, file Surviving Corporation shall be. responsible for all expenses incurred in connection with this Agreement, including, but not limited to; legal; accounting and out-of- pocket expenses. 6.3 Entire Agreement; Amendment. This Agreement sets forth the entire understanding of the parties hereto with respect to the transactions contemplated hereby and shall not be amended or terminated except by written instrument duty executed by each of ttze parties hereto, Any and all. previous agreements or understandings between the parties regarding the: subject matter: hereof are superseded in their entirety by this Agreement, 6.4 Assignment. All terms and provisions of this Agreement shallbe bincl ng upon and inure to the, benefit of and be enforceable by each of the parties and its respective successors and assigns, and no other Person will be entitled to any of the benefits conferrers by this Agreement. No party shall assign its respective rights or delegate its respective obiiaat ens hereunder to any person without the prior written consent of the other party hereto. 6,5 Notices. All notices, requests, demands, waivers, consents, approvals or other communications which are required or permitted hereunder shall be in writing and sent by hand. delivery, by registered or certified mafl, postage pre -paid and return receipt requested, by ovet-rught courier service or by facsimile, as follows: If to Westside: Mi arlene Garza Fxecutivc Director Westside Fair Housing Council' 10537 Santa Monica Boulevard, Suite 320 Los Angeles, California 90025 Facsimile: (310) 474-3907 with a copy to: Jennifer Bellah Maguire, Esq. Gibson, Dunn & Crutcher 333 South Grand Avenue Los Angeles, California 90071 Facsimile; (213) 229-6986 14 L j,_DOCS'J63549.9tW20W) Page 36 and with a copy to, Laura B, Dav, idov, Esq. Gibson; Dunn & Cristcher 2029 Century Park East, Suite 4000 Los Angeles, California 90067 Facsimile; (213) 552-7029 If to SGL'. Frances Espinoza Executive Director Fair Housing Council of Sari Gabriel Valley 1020 North Fair Oaks Avenue Pasadena, California 91`103 Facsimile: (626) 398-3155 with a copy to; Bfian Manson, Esq, Latham & Watkins 633 West Fifth Street, Suite 4001). Los Angeles, California 90071 Facsimile: (213) 891-8763 Any o a-ty rr3y change the address or facsimile number to which notices are to be sent by giving notice Thereof in the manner set forth herein. 6.6 Termination of Representations and Warranties. All representatio ns ,,nd. warranties of the parties contained in Article 3 this Agreement, or in any instrument, certitwate, opinion, or other writing provided for herein, shall terminate on the Effective Date. 6 7 Captions. The article and section captions used herein are for reference purposes only, and shall not in any way affect the meaning or interpretation of this ,agreement, 6,8 Governing Law. This t`.greement shalt be construed in accordance with, and governed by, the laws of the State cf California, without reference to choice of law provisions. 6.9 Incorporationby Reference, All exhibits to this Agreement and all instruments and documents required or requested by this Agreement are incorporated herein by reference. 6.10 Cotinterparts, This Agreement may be executed in one or more counterparts, each of which will be deemed an original but all of which together constitute one and the sarne instrument. 6,11 Severability; A-rny term or provision of this Agreement which is invalid or unenforceable will be ineffective to the extent of such invalidity or unenforceability without rendering invalid or unenforceable the remaining terms and provisions of this Agreement. Upon such determination of invalidity or unenforceability, the parties hereto agree to negotiat,3 in good L.A_I)0CS\763 &19, 9 (W1(j00 j 15 �� ;4 Page 37 faith to modify this Agrecrient so as to effect the original intent of the parties as closely as possible to the fullest extent permitted by applicable law in an acceptable manner to the end that the transactions contemplated hereby are fulfilled to the extent possible. If any provision of this Agreement is so broad as to be unenforceable, the provision shall be interpreted to be only so broad as is enforceable. 6.12 Disclosure Schedules and Exhibits, The SGV Disclosure Schedules, Westside Disclosure Schedules and the exhibits hereto are incorporated herein by reference and shall be deemed a part hereof as if set fortis in full heroin. Disclosure of Ail item on a disclosure schedule under one section hereof shall. be deemcd to be disclosure under any other section hereof, or with respect to any other representation or warranty herein, to which such disclosure reasonably relates. 6.13 Further Assurances, Each ptaty agrees to cooperate fully with the other parties and to execute such further instruments, documents and agreements and to give such further written assurances as may be reasonably requested by the other party to evidence and reflect the transactions described herein and contemplated` hereby and to carry into effect the intents and purposes ofthis Agreement. [Sigttature Page Follows] 16 1_,%-Pocs,.76)Sg9,0j W 2(%)1 Page 38 04 WITNESS WHERE 0F, the parties have executed this Agreement as of the day and year first above written. W ESTSID i', FAIR HOUSING CCUNCIL By: la - Grant Michaelson, President tr'+"��' Ilse Rosei tein, Secretary FAIR HOUSING COUNCIL OF SAN GABRIEL VALLEY By, Diane Hardie, President By; --_ Jennifer Arcercaux, Secretary e-1 LA_L0M763549..8jW2000j Page 39 IN WITNESS WHEREOF, the parties have executed this Agreement as of the clay and year first above written. WESTSIAE FAIR HOUSING COUNCIL By: Grant Michaelson, President By: Ilse Rosenstein, Secretary FAIR lip OUS.IPiG G.{flUNCIL OF SAPS +GABRIEL VALs EY By: ltr t Diane Hardie, President By?mifeir _ neaux, Secretary S-1 LA_ DOCS�763549.81W2000j ''� Page 40 Exhibit A ARTICLES OF INCORPORATION OF THE SURVIVING CORPORATION RI~.STATED ARTICLES OF INCORI'OP�kTION OF WESTSIDE FAIR HOUSING COiJNCJL A California nonprofit corporation PRESIDENT certify diat; 1, They axe the duly elected and acting President and Secretary, respecfiv.-ly, of said coiporation. 2. The Articles of Incorporation of said corporation shall be amended and restated to read in full as follows The name of this corporation shall be SOUTHERN CALIFORNI A HOUSING RIGHTS (;F13TER. II. 'Ibis corporatioa is`4t o3cipro6t public benefit corporation and is not organized for the private i iin of any person. It is orgaiiized under the Nonprorit Public Benefit Cont otmion Last for public rir charttabb; puposes. The primary purpus-Cs of the Center include, but aiot by way of limitation, the active support and promotion of freedom of ret.idence through education, advocacy, and litigation, to the end that all persons have tlic: opportunity to secure the housing they desire and can afford, wirhout regard to che.r race, color, tcldjj -vn, gender, se-mal ontritatlon, national origin, famil -d status, marital status, disability, ancestry, age, source of 6c« one o, )ther characteri.,ties protected by lino, :additionally, the Center may have and exercr- 01 rights and powers conferred by the California ,Nonprofit Public Benefit Corporation I,aw. EM LA. WC1,%W,354n.9twzavuj Page 41 This cot-poratioti is orginized'and operated exclusively for public and cl.arirable purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code. Notwithstanding any other provision of these lxticles, the c otpora don shall tv« t carry on any activities not permitted to be caizied on (a) by a corporation exempt from fc deral income tag under 501 (c) (5) of the Internal Revenue Mode or (b) bk. a corporation, comribtttiont, 4o which are deductible under Section 170 (c) (2) of the antenna! Revenue Code. IV. This corporation is a nonprofit public benefit corporation and is not organized for die private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for public or charitable purposes, The Center ha, been formed as a corporation under the California Nonprofit public Benefit Corporation Law for the purposes described alcove and shall be nonprofit and nonpartisan. No substantial part of the activities of the corporation shall consist of carrying or propaganda or otherwL4c attempting to influence legislation (except to the extent permitted under section 501(h) of the internal, Revenue Code of 1986, provided That the corporation has made an election under this section), and die corporation shall riot participate or intervene (including the publishing or. distribution of statements) in any political campaign on behalf of any candidate for public office. Except in insubstantial degree, the Center shall not engage in any activities or exercise any powers that are not in furtherance of the purposes described in these Articles, All property of the Center is irrevocably dedicated to the purposes set forth in this article Iti, and no part of the etimings; income or ass::ts of this corporation shall ever tnutc to the benefit of any officer or director of the Center or any private person or individual. Upon the dissolurion or winding up of this corporation, any and all funds anal assets remaining after payment, c nrovision for payment, of all debts and liabilities of this corporation shall be paid or distributed exclusively to a nonprofit fund, foundation or corporation which is organized and operated exclusively for charitable purposes and which has established its tax exempt status under section 501(c)(3) of the Internal; Revenue Code of 1986 and section 23701d of the California Revenue and Taxation Code, or corresponding provisions of any subsequent federal or state tax laws, as the Center's Board of Director-, may then determine. Upon the windi;-ig up or dissolution of this corporation, no funds,. property or assets of the corporation shall be paid directly or indirectly to any person related to an) office r or director, but shall be disbursed only in accordance with the limitations set forth in these Bylaws. If this corporation holds any assets in trust, or in a corporation formed for charitable purposes, such assets shall be disposed of in such a manner as may be directed by decree of the Superior t.()urt of the Count}• of I.os Angeles, upon petition therefore by the AttorneyGeneral or by a person concerned in the Liquidation, in a proceeding to which the ;Attorney General is a party. LA_I)OCS 163549.91WZWOJ V. A-2 ,. 4 , I Page 42 The county in this state whore the principal office for the transactim of the activities o°this corporation shall be located is the County of Los Angeles. V1. This corporation reserves the right to amend these Articles of lncorpora don uy the manner now or hereafter prescribed by statute. 3. The foregoing ameodrment and dos certificate; have been approved by the Board of Directors of said corporarim. IN WITNESS W14EREOF, the undetsigaxed have executed this Gettifica;e on 200 Name] [President] [Name] [Secretary] A-3 Page 43 Exhibit B BYLAWS OF THE SURVIVING CC)li POR.r T(ON BYLAWS of the SOUTMEWN CALIFORNIA HOUSING RIGHTS CENTER Adopted �_, 2002 9990100145-1251120.1 1 A-D0CS.763544.9jW2000( i — +� r Page 44 ARTICLE 1. Name ARTICLE 1.1 The name of this organization shall be the Southern California Housing Rights Center (hereinafter "the Center"), ARTICLE 2. Pttr,�ose ARTICLE 2.1 The primary purposes of the Center are charitable, meeting the requirements for exemption; provided by section 23701. d of the California Revenue and Taxation Code and section 501(c)(31 of the Internal Revenue Code of 1986. These purposes include, but not by way of Iimitatior, the active support and promotion of freedom of residence through education, advocacy; and litigation, to the end that all persons have the opportunity to secure the housing they desire and can afford, without regard to their race, color, religion, gender, sexual orentation, national origin, familial status, marital status, disability, ancestry, age, source ofincome-or other characteristics protected bylaw ARTICLE 2.2 The Center has been formed as a corporation under the California Nonprofit Public Benefit Corporation Law for the purposes described above and shall be nonprofit and nonpartisan. No substandal part of the activities of the corporation shall consist of carrying on propaganda or othenvise attempting to influence legislation (except to the extent permitted under section 501 (h) of the Internal Rovenue Code of 1986, provided that the corporation has made an election under this section); and the, corporation shall trot participate or intervene (-including the publishing or distribution of statements) in any. political carripaign on behalf of any candidate for pt,.-,lic office. Except in insubstantial degree, the Center shall not engage in any activities or exercise any powers that are not in furtherance of the purposes described in these Bylaws. ARTICLE 2.3 All property of the Center is irrevocably dedicated to the purposes set forth in this Article II, and no part of the earnings, income or assets of this corporation shall ever inure to the benefit of any officer or director of the Center or any private person or individual. Upon the dissolution or winding up of this corporation, ary and all funds and assets remaining after payment, or provision forpavment, of all debts and liabilities of this corporation shall be paid or distributed exclusively to a nonprofit fund, foundation or corporation which is organized and operated exclusively for charitable purposes and which has established its tax exempt status under section 501(c)(3) of the Internal Revenue Cod-, of 1986 and section 23701 d of the California Revenue and Taxation Code, or corresponding provisions of any subsequent federal or state tax laws, as the Center's Board of Directors may then determine. Upon the winding up or dissolution of this corporation, no hinds, property or assets of the corporation shall be paid directly or indirectly to any person related to any officer or director, but shall be disbursed only in accordance with the limitations set forth in these Bylaws. If this corporation holds any assets in trust, or in a corporation formed for charitable purposes, such assets shall be B-I LA DOCS\1635ay.9twlwot { - f I Page 45 disposed of in such a mariner as may be directed by decree orthe Superior Court of the County of Los Angeles, upon petition therefor by tl c attorney General or by a person concerned in the liquidation, in a proceeding to which the Attorney General is a party, ARTICLE 3, Board of Directors General - Powers ARTICLE 3; l Except as otherwise required by law or provided in these Bylaws,. the entire control of the Center's affairs and property shall be vested in the Board of Directors (hereinafter "theBoard"), and all corporate powers of the Center shall be exercised by or under the direction of the Board. Number anti Tenure ARTICLE 3.2 The Board shall consist of not mote than twenty-one (21 ) anembers (each, a "Director"), Bach Director shall hold office for a term of three years unless he or she,15 removed or resigns in accordance r.I..th these Bylaws before the end of such term. No. Director shall serve more than two full consecutive terms. The Directors terms shall' be staggered so that, in any given year, one tb&d of the Board .must either stand for re- election or rotate off the Board. Oualiftcations ARTICLE 3.3 Membership on the Board shall be open to all individuals who are recommended by at least three Directors and approved by a majority of the Board. Election of Ncw Directors ARTICLE 3A Each June, the Board shall elect seven (7) Directors with office terms to begin at the July Board nlcetiisg. Vacancies ARTICLE 3.5 Arty vacancy occurring on the Board shall be tilled by the affirmative v i s of a majority of the Hoard, until the next annual election. Any Director so appointed shall finish the vacated term, and then be eligible to serve two full three-year tenns. ME LA DOCS1761,549.9tW20Q4) Page 46 Compensation ARTICLE 3.6 Directors shall not receive any salaries for shall not be entitle;t to be reimbursed for any expense without the prior approval of the Board. Regular Meetings their serviceE as Directors, and s incurred on behalf of the Center ARTICLE 3.7 The Board shall hold regular meetings on such schedule and at such time and place as are deter pined by the Boar, special ivieetintis ARTICLE 3.9 Special meetings of the Board may be called by or at the request of the President or any five Directors. Notice of Special Meeting ARTICLE 3.9 Written notice shall be given to all Directors at least five (5) calendar days, before any special meetings of the Board. The attendance of a Director at aWJ meeting shall constitute a waiver of notice of such meeting by said Director, except where a Director attends a meeting; for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. The Business to be transactedat the special meeting of the Board shall be specified in the notice of such meeting. No additional business may be transacted a, the special meeting. Action Without Meeting ARTICLE 3.10 Any action required or permitted to be taken by the Board may be taken without'a meeting, if all members of the Board shall individually or collectively consent in writing to such action. Such written consents shall he filed with the mimites ofthe Board. Such action by written consent shall have the stone forcm and effect as the unanimous tote of the Board. For the purposes of this section only, "all merzbers of the board" shall not include any Director precluded from voting on the issue or issues before the BoarJ by Article IV of these Bylaws. Particiyation in Meeting by CConference Teleuhotte ARTICLE 3.11 Wiih the consent of the officer presiding at the meeting, Directors may participate in a meeting through the use of a conference telephone connection or similar communications device, so long as ali Directors participating in the meeting can hear one another. 1.A_ bors'k7n3sao.9t waax01 B-3 8 , Page 47 1 Quorum ARTICLE 3.1 Z Thirty-three percent of the existing 'Board shall constitute a quorum for the transaction of business at an meeting. of tile Board. lvlanncr of Ackui ARTICLF. 3.13 The act of a majority of the Directors present at a meeting at which a quorum is preseni shaI! be the act of the Board. Removal ARTICLE 3.14 Absence from three; consecutive board meetings within aboard year, without excuse, is equivalent to resignation from the Board and shall be effective as a _resignation upon acceptance by a. majority of the Directors then present and voting. Confirmation of such absences and subsequent removal shall be given to the Director, in writing, by the Secretary, or by the President if the Secretary is being removed. Any Director may be removed by an affirmative vote of two-thirds of the Board whenever, in the Board's judgment, the best interests of the Center wouid'.be served. Notice of removal shall be given in writing to the Director by the Secretary not more than 10 days subsequent to such act on. Resignation ARTICLE 3.15 The resignation of any Officer or Director shall be tendered to the Board in writing, and become effective on acceptance by a majority of Board members then present and voting or thirty days after tendered whichever comes first. Ex-Ofticio Directors ARTICLE 3.16 The immediate past president of the Board, if she or Ise has served two full consecutive terms, shall be an ex-officio voting member of the Board for three years. Indemnification of Officers and Directors ARTICLE 3.17 All Directors and Officers of thc. Center and any predecessor entity, whether or not then in office, shall be indemnified by the Center against all costs; liabilities, judgments, and expenses actually and reasonably incurred by them or imposed upon them in connection w h or arising out of any action, suit or proceeding in which they may be involved, directly 3r indirectly, or to which they maybe made a party by reason ofbeing or having been a Director or Officer of the Center (sta. •h expenses include the cost of reasonable settlements made with a view to curtailment or avoidance of costs of litigation, or where a settlement is deemed in the best interest of the Center under its ahligation of indemnity), except that no Director or Officer shall be entitled to any indemnity in any action, suit or proceeding in which she or he is finally adjudged to have LA D0Ci' 7o3S99.9(W2000) M. w%� Page 48 been guilty of bad faith or fraud in the performance of her or his duty as Director or Officer. The f'bregoing right of inuernnification shall not be exclusive of other rights to which Directors and Officers may be entitled by agreement, by vote of the Board, or otlierWise. ARTICLE a. Conflicts of Interest Restriction on Activities ARTICLE 4.1 Directors shall not knowingly engage in any activities or transactions in material conflict with their duties and obligations to the Center while serving in such capacity. Directors having any private 6tiancial interest in any matter or transaction coming before the Board shall disclose the nature and extent of thew interest to the Board in writing, and in no event shalt any Director vote on any transaction in which he or she has a financial interest. Directory shall not conduct their private business in, a manner which places them at a special advantage because of their association with the Center. Disclosure ARTICLE 4.2 The disclosure required by this Artizle may be made through -,m armual disclosure or when the interest becomes a matter af Board action. Effect,of Conflict ARTICLE 4.3 Any Dire for having a potential or actual conflict of interest in any matter shall not vote or use persona, influence in the matter, and shall not be counted in determining the quorum tor the meeting, even when permitted by law. if tite presence of the Director having a potential or actual conflict of interest is necessary for a quorum, vote on the matter should be postponed until an appropriate quorum is present, The minutes of the meeting shouid reflect the disclosure made, the abstention from voting, and the quorum situation. ARTICLE 5: Officers Officers of the Board ARTICLE 5. i The Officers of the Board of the Center shall be a President, Vice Preside�u, Secretary, and Treasurer. The Board may elect or appoint such other officers as it may deem desirable, such officers have the authority and perform the duties prescribed by the Board. All Officers shall be elected from among the Directors of the Boa,.l. B-5 LA_ WCS176354%%W 2000i d`' Page 49 Elections ARTICLE 5.2 The Board shall elect Officers in Jime, with office terms to begin at the July Board Meeting. Nominations shall coma from the Board Development Committee prior to the June Board meeting, or from the floor at tlw� time of the election, Each nominee must have served as a Director for at least six months; however, this provision may be waived by an affirmative two-thirds vote of a quorum of the Board; Term of Office ARTICLE 5.3 All Officers shall be elected for a one-year term, Officers shall not serve more than two consecutive terms in their respective office. Removal ARTICLE 5.4 Any officer maybe removed by an affirmative two-thirds vote of the Board whenever in the Board's judgment the best interests of the Center would be served. Notice :of removal shall be given in writing to the Officer by the Secretary, or by the President if the Secretary is being removed, not more than ten days subsequent to such action. t'acanc ARTICLE 55 A vacancy in any office because of death, resignation, disqualification, or othet-wise, may be filled by the Board for the unexpired portion oftile term. President ARTICLE 5.6 The President sl all serve as President of the Board of Directors and Chair of the Executive Committee. She or he shall preside at meetings of the Board and Executive Committee. She or he shall have such powers andlor perform such duties as are vested in her or him by these Bylaws and such other duties as prescribed by the Board. Vice President ARTICLE 5.7 The Vice President shall preside over meetings in the President's absence. Secretary ARTICLE 5.8 The Secretary shall keep a record of attendance and the minutes of all Board and Executive Committee meetings; keep a register of tht: post office address of' each tairector which shall be furnished to the Secretary by each member and, in general, perform all duties incident to the office of Secretary and such other duties as maybe assigned to her or him by the President or by the Board. 1,.1 _taUCS',763549.9[W20G0} age_Y `- Treasurer ARTICLE 5,9 The Treasurer shall serve as Chiel' Financial Officermud chair the Budget and Finance Committee; ARTICLE 6. Executive ;Committer. Desigpation ARTICLE 6.1 There shall be an Executive Committee of the Board, consisting of the President, the Vice President, the Treasurer, and the Secretary, Authorit ARTICLE 6,2 The .Executive Committee May act #or the Board between meetings of the Board, within the policies established by the board and with such additional authority as maybe delegated by the Board, except in those matters reserved by law or in these Bvlaws for determination by the Board'. Quorum, Majority Vote, Proeedare ARTICLE ti;3 A majority of members of the Executive•C'otnnuftee shall constitute a quorum and shall be required for transaction of business at any meeting of the Exec:.Stive Committee. The act of a majority of the members present at any meeting at wiich a quorum is present shall be the act of the Executive Committee, except as otherwise spec fical!y provided by law or these Bylaws, The Executive Committee shall 1c�-ep minutes of its proceedings. A report of the actions of the Executive Committee shall be made to the Board at its next regularly scheduled' meeting, Personnel Committee ARTICI,E 6,4 The Executive Committee stall act as the Personnel' Committee. ARTICLE 7, Advisory nd Special Committees Advisory Committees ARTICLE 7.1 The following Advisory Committees shall be appointed by the Board of Directors: (. Budg(l and Finance Committee IM L,A_CXX'Sg63549.9 t W 20M t �l Board Development Committee 1 Litigation Committee 4. Fund Development Committee Special Comlpj tees ARTICLE 7.2 The Board, by resolution adopted by a majority of the Directors, may designate and appoint additional advisory and/or special committees, To the extent provided in the resolution, such committees shall have and exercise the authority of the Board in the management of the Center. Limitation .on Authority of Advisory and Special Committees ARTICLE 7.3 The Board may delegate to any advisory or special committee any of the authority of the Board except with respect to: l . The approval of any action for which the California Nonprofit Public; Benefit Corporation Lan, also requires Board approval; 2. The fill -rig of vacancies on the Board or any committee; 'the amendment or repeal of the Articles of Incorpotation or the Bylaws of the tenter or the adoption of new Articles of incorporation or Bylaws for the Center; 4. The amendment or repeal of any resolution of the Board which by its express. terms is not so amendable or repealable; 5, The appointment of other committees of the Board or the members thereof; t, r pt�rc� ul my irmsnciion (it to which the corporation is a party and one or nnvre Directors have a material tfinanciat interest; or (ii)'betwcczt the corporation and one or more of its Directors or between the corporation or any person in which one or more of its Directors have a material financial interest. Members ARTICLE 7.4 Each committee shall consist of at least two Directors. All voting members of the Litigation Committee shall he Directors. Chaiipersons ARTICLE, T5 The President shall appoint the chair of each committee, or delegate that task to the members of the committee. LA_00CS: i 63549,4tnV20001 Page 52 Removal ARTICLE 7.6 The President shall have the power to remove, subject to confirmation by the Board, any committee chairperson or committee member, Term of Office ARTICLE 7.7 Each member of a committee shall continue as suer: until the next Jane meeting or until her or his successor is appointed, unless the committee shall be souner terminated or the member shall cease to qualify as a member of the committee. Vacancies PkRTICLE 7.8- Vacancies in the membership of any committee may be filled by appointments made in the same manner as provided in the case of original appointments.. uonun ARTICLE 7.9 Unless otherwise provided by resolution of the Board, a majority of the whole committee shall const4ute a quorum and decisions -made at meetings at which a majority of the members are present shall be acts of :the committee. Rules and'Funotions ARTICLE7.10 Each committee may adopt rules for its own government notinconsistent with these Bylaws or with piles adopted by the Board. Each committee shall formulate a written statement of its function which shall he submitted to the Board for approval, ARTICLE 8. Staff Employment ARTICLE 6 t Professional. 61 6':'11 ailt, nmintl:nance �," aff : l-n',-d to the corporation may be employed in accordance with the provisions ofthese Byla vs :till personnel pol"6 approved by be Board. Chief Executive Officer ARTICLE 8.2 The Chief Executive Officer (or other member of the staff appointed by the Board) shall be responsible for the execution and administration of policies and programs approved by the Board. She or he may attend and participate in discussions in all meetings of the Board and the Executive Committee and advisory and special B-9 L1_DO 'S\761548.9tW2000t Page 53 committees, except whey: matters of her or his own ernploynient are: under consideration. The Cb:ief Fxecttti ve J 'i,= shall act as the agent of the Board in the employment and release of staff according to the policies and procedures approved by the Board. As head of staff, the Chief Executive Officer shall be responsible for the supervision and direction of the staff and for the implementation of personnel policies. The Chief Executive Officer may be removed by the affirmative vote of majority ofthe Board. Limitation of Function ARTICLE 8.3 Any currently employed staff member is inot eligible for membership on the Board, or for election to ;any office, or for appointment to the voting membership of any committee provided for in these Bylaws. Contracts ARTICLE'8.4 The Board may authorize, generally or specifically; any officers or agents of the Center, in addition to the officers so authorized by these Bylaws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Center: Checks and Drafts ARTICLE 8.5 All checks, drags or orders for the payment of money or other evidences of indebtedness that are issued in the name of the Center and that exceed 2,500 or other amount set by the Board, shalt be approved and signer by such officers and in such mariner as shall be determined by resolution of the Board, In the absence of such determination by the Board, such instruments shall be signed by a member of the Executive Committee or by such officers or agents as the President designates, benosits ARTICLE 8,6 All funds of the Center shall be timely deposited to the credit of the Center in such banks, trust companies, or other depositories as the Board may select. ARTICLE 9, Miscellaneous Piscal and Elective `fear ARTJCLE 9.l The fiscal and elective year of the. Center shall begin on July l and end on June 30_ An audit of the: books and records of the Center shall be conducted annually. The audit rep.,)o shall be presented to the Board within s;xty (60 ) days of its completion. Books and Records B-10 IA_ DOCS%763 549:9[WNW j Page 54 ARTICLE 9.2 The Center shall keep complete and accurate books and records of accounts, records of attendance, and the minutes of the proceedings of the Board of Director and Executive C.'ornrrrittee meetings, as well as a complete and accurate record of the names and addresses of the Board of Directors. Written Notice and Consent ARTICLE 9.3 Where required by these Bylaws, written notice and consent may be given by niati,c�rna l vi acS iiiilC *transmission. Waiver of Notice ARTICLE 9.4 Whenever any notice is required to be given under the California Nonprofit Public Benefit Corporation Law or under the provisions of the Articles of ?incorporation or the Bylaws of the Center, a waiver thereof; in writing, signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice. Amendmerts.to Bylaws ARTICLE 9;5 These Bylaws may be altered, amended or repealed and new Bylaws may be adopted by the affirmative vote of a;majority of the Board at any regular meeting or at any called meeting of the Board for which a quorum is present, if at least five (5) calendar days written notice is given of the proposed changes. LA_DOCSV b3 544) 91 W 20001 'f :. � Page 55 CERTIFICATE OF APPROVAL OF AGREEMENT AND PLAN OF IWERG); R OF FAIR HOUSINO COUNCIL OF SAKI GABRIEl< 'VALLEY thane; Hardie and Jennifer Areeneaux certify that: They are the President and the Secretary, respectively, of Fair Housing Council of Can Gabriel Valley, a California nonprofit public benefit corporation. 'rile Agreetnent and Plaa of Merger substantially in the form attached hereto has been approved by the board of directors ofthis corporation. This corporation has no members and no outstanding' stock, 4, No additional approval of the Agreement and Plan of Merger is required. 5. The Attorney General of California has b-.en given prior written notice of the merger contemplated by the Agreement and Plan of Merger. We further declare under penalty of perjury under the laws of the State of'Cahfer-n ^ that the matters set forth in this certificate are true and correct of our knowledge, Executed at Los Angeles, California this + day of March. 2002. By; 11,t—� �,e i Name: Diane I-Tardie Its: President By: Name: Jcnr er Arceat eaux Its: S ` rotary LA_OOC&V97570, I I W20001 :.a r �` `� Page 56 d I;R'1 i ICA TE OF APPROVAL OF AGREEMENT AND PLAN OF MERGER OF ` R TS?DE )<+AUI HOUSING COUNCIL Grant Michaelsorx and Ilse Rosenstein certify that: 1, They are the President and the Secretary respectively, of Westside Fair Housing Council, a California nonprofit public benefit corporation. 2, The Agreement and Plan of Merger, x3stantially in the form attache hereto has been approved by the board of direct7rs of this cogwratioin. 3; This corporation has no members and no otstanding stock.. 4. No additional appro-ral of the Agreement and Plan of Merger is required. S. The Attorney Gen.:ral of i:aliforzua has been given prior written notice of the merger contemplated by the Agreement and Plan of Merger. We further declare under penalty of perjury trader the laws of the State of California that the matters set forth in this certificate are true and correct of our own knowledge . Executed at Los Angeles, California this Vf'; day of Ivtarch, 2002: By � Name Gv t Michae son Its: President Name, Ilse Rosenstein IES: Secretary barn 14eaW&MCCedilicatoofApproval_vIJW20001 Page 57 of the Treasury Date: fjDpartment Inteernal Revenue Service 02/09/2023 Tax Exempt and Government Entities IRi P.O. Box 2508 Employer ID number. 95-2572642 Cincinnati, OH 45201 Person to contact: Name: Customer Service ID number: 31954 Telephone: (877)829-5500 SOUTHERN CALIFORNIA HOUSING Accounting period ending: RIGHTS CENTER June 30 3255 WILSHIRE BLVD SUITE 1150 Public charity status: LOS ANGELES, CA 90010-1404 170(b)(1)(A)(vi) Forth 9901990-EZ 1990-N required: Yes Effective date of exemption: November 15, 2021 Contribution deductibility: Yes Addendum applies: No DLN: 26053433005573 Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter. Based on the information you submitted with your application, we approved your request for reinstatement under Revenue Procedure 2014-11. Your effective date of exemption, as listed at the top of this letter, is retroactive to your date of revocation. If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. Letter 947 (Rev. 2-2020) Catalog Number 35152P Page 58 For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Sincerely, Stephen A. Martin Director, Exempt Organizations Rulings and Agreements Letter 947 (Rev. 2-2020) Catalog Number 35152P Page 59 DocuSign Envelope ID: A1B4CC5E-0254.4A86-83B3.977823AF5112 Southern California Housing Rights Center Statements of Activities October 31, 2023 Revenues and supports: Grant and contract income-CDBG Grant and contract income•FHIP LA County-COVID Rental Relief CCF Flexible Rental Project SBA PPP Loan Forgiveness/Fed Tax Credit City of Los Angeles Rental Project Contract income -Special Proj./Non-CDBG Program trainings Contribution Attorneys Services Interest Miscellaneous income Total revenues and supports Expenses: Program Services CDBG-Fair Housing Program Fair Housing Initiative Program Special Projects/CCF Rental Project Total Program Services Support Services Management and General Total Support Services Total Expenses: Increase in total net assets Add: Prior period adjustment Net assets, 7/01/23;beginning offtscal year Net assets,10/31/23;end of fiscal year Actual Budget Variance Budget For Four Mos. FY 2023/2024 For Four Mos. FY 2023/2024 Actual vs. Budget Fiscal Year FY 2023/2024 Fiscal Year 06/30/23 Fiscal Year 06/30/22 Fiscal Year 06/30/21 Fiscal Year 06/30/20 Fiscal Year 06/30/19 752,516 141,667 0 0 0 0 522,479 4,625 0 275,509 674 6,700 787,060 141,667 0 0 0 0 702,837 4,000 0 50,000 500 13,042 -34,544 0 0 0 0 0 -180,358 625 0 225,509 174 .6,342 2,371,177 425,000 0 0 0 0 2,009,686 12,000 0 150,000 1,500 39,12S 2,132,370 418,750 0 0 0 46,544 5,670,661 15,325 0 199,064 671 35,422 2,274,932 458,750 33,000 83,153 466,663 1,884,513 608,154 55,750 0 519,150 311 32,092 2,124,760 413,750 485,751 1,279,347 0 0 745,702 6,630 0 60,145 375 32,344 2,078,867 300,000 0 0 0 0 47,097 13,213 250 82,000 1,355 29,725 1,523,510 289,966 0 0 0 0 0 20,790 2,750 348,696 3,031 23,919 1,704,170 1,699,106 5,064 5,008,488 8,518,807 6,416,468 5,148,804 2,552,507 2,212,662 798,337 134,491 517,338 1,450,166 823,458 144,035 563,784 1,531,277 25,121 9,544 46,446 81,111 2,481,781 440,452 1,694,877 4,617,110 2,448,260 449,706 5,688,268 8,586,234 2,660,277 417,744 608,602 3,686,624 2,330,019 411,903 1,978,730 4,720,652 2,117,828 294,120 5,634 2,417,582 1,626,218 310,034 5,995 1,942,247 4,702 4,702 10,000 10,000 5,298 5,298 85,000 85,00o 84,141 84,141 134,754 134,754 47,771 47,771 98,162 98,162 42,588 42,588 1,454,868 1,541,277 86,409 4,702,110 8,670,375 3,821,378 4,768,423 2,515,744 1,984,836 249,302 157,828 91,474 306,378 -151,568 2,595,091 380,381 36,763 227,826 4,663,967 4,663,967 4,663,967 4,815,535 2,220,444 1,840,063 1,803,300 1,575,474 4,913,269 4,821,795 4,970,345 1 4,663,967 4,815,535 2,220,444 1,840,063 1,803,300 Prepared by: `y`^^^' IpNcCI:-lJc.,&...- t'�� ID I Zoz3 0...Sis-d by: Reviewed/Approved b : ��I Al,q(r�A �� nu.NjlAj�' 1/12/2024 ECC9979670264Ee.. Page 60 DocuSign Envelope ID: A1B4CC5E-0254-4A86-B3B3.977823AF5112 Southern California Housing Rights Center Statements of Financial Position October, 31, 2023 ASSETS Current assets: Cash and cash equivalents Contracts receivable(Net of Allowance) Case-related/Other receivables Deposits and prepaid expenses Total Current Assets Other assets Equipment & furniture, net Total Other Assets Total assets LIABILITIES AND NET ASSETS Liabilities: Accounts payable and accrued expenses Accrued payroll and related liabilities Due to Protiviti/Check Issuing SBA PPP Loan -City National Bank Deferred revenue -LA City ERAS Project Advance Funding -Emergency Food and Shelter Advance Rent Funding -LA County-LAFLA EDP Trust Settlement Payable-M.Nolasco/K3 Case Total Liabilities Net assets: Unrestricted Total net assets Total liabilities and net assets For Four Mos. Fiscal Year 06/30/24 Fiscal Year 06/30/23 Fiscal Year 06/30/22 Fiscal Year 06/30/21 Fiscal Year Fiscal Year Fiscal Year Fiscal Year 06/30/20 06/30/19 06/30/18 1 06/30/17 3,758,109 3,644,480 71,302 17,860 1,582,857 3,611,621 37,005 19,228 3,669,667 1,766,131 1,650 18,609 3,056,854 1,501,155 1,380 18,840 946,479 1,171,891 5,952 19,797 942,776 911,432 409 19,864 1,023,430 852,478 655,279 895,971 1,462 3,611 18,188 18,38 7,491,751 5,250,711 5,456,057 4,578,229 2,144,119 1,874,481 1,698,359 1,770,440 1,720 1,720 1,720 1,720 3,247 4,774 6,301 3,578 1,720 1,720 1,720 11720 3,247 4,774 6,301 3,578 7,493,471 5,252,431 6,467,777 4,579,949 21147,366 1,879,265 1,704,660 1,774,019 498,217 152,937 0 0 0 0 0 1,929,047 285,144 191,207 15,613 0 0 20,000 0 76,500 225,315 352,656 0 0 0 0 34,270 30,000 30,349 270,699 766,388 200,000 1,067,327 0 24,740 0 6,794 100,509 0 200,000 0 0 0 0 3,985 71,970 0 0 0 0 0 0 11,413 117,772 0 0 0 0 0 0 5,360 129,840 0 0 0 0 0 60,000 2,580,202 588,464 642,242 2,359,504 307,303 75,955 129,185 195,200 4,913,269 4,663,967 4,815,535 2,220,445 1,840,063 1,803,300 1,575,475 1,578,818 4,913,269 4,663,967 4,815,535 2,220,445 1,840,063 1,803,300 1,575,475 1,578,818 7,493,471 5,252,431 5,457,777 4,579,949 2,147,366 1,879,255 1,704,660 1,774,018 F age 61 DocuSign Envelope ID: A1B4CC5E-0254.4AB6-B3B3-977823AF5112 Southern California Housing Rights Center Statement of Cash Flows October 31, 2023 Cash flows from operating activities: Changes in net assets Changes in operating assets and liabilities: Depreciation Provision for uncollectible receivables (Increase) decrease in assets Contracts receivable Case -related receivables Deposits and prepaid expenses Increase (decrease) in liabilities Accounts Payable and accrued expenses Accrued payroll and related liabilities Trust Settlement Payable -Mental Health/K3 Case Due to Protivitl/Check Issuing Advance Rental Funding -LA CBuniy-LA'-EDP Advance Funding -Emergency Food and Shelter Advance Funding -City of LA-ERAP-CD13 Deferred revenue -Special Projects Deferred revenue -LA City -ERAS Project SBA PPP Loan Payable -City National Bank Net cash provided / (used) by operating activities Cash flows from investing activities: Payments related to the acquisition of capital assets Net cash provided (used) by investing activities Net increase/(decrease) In cash and cash equivalents Cash and cash equivalents - beginning of the year Cash and cash equivalents-10/31/23;end of the fiscal year For Four Mos. Fiscal Year 06/30/24 Fiscal Year 06/30/23 Fiscal Year 06/30/22 Fiscal Year 06/30/21 Fiscal Year 06/30/20 Fiscal Year 06/30/19 Fiscal Year 06/30/18 249,302 -151,568 2,595,091 380,381 36,763 227,826 -3,343 0 0 0 1,527 1,527 1,527 -2,723 53,675 -32,859 -34,297 1,368 -1,845,490 -35,355 -619 -264,976 -270 230 -329,265 4,572 958 -314,134 -5,543 67 -256,153 1,053 -1,676 240,692 2,148 192 213,074 -38,270 1,852,547 59,829 -161,450 46,500 194,966 81,957 30,000 23,557 170,190 2,809 28,539 -7,428 -45,803 6,053 -12,067 -15,613 15,613 -766,388 766,388 0 -34,270 9,530 24,740 -20,000 20,000 0 0 0 0 0 0 0 -60,000 0 0 -1,067,327 1,067,327 0 0 -200,000 0 200,000 0 0 2,175,252 -2,086,810 612,813 2,110,375 3,703 -80,654 170,952 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,175,252 -2,086,810 612,813 2,110,375 3,703 -80,654 170,952 1,582,857 3,669,667 3,056,854 946,479 942,776 1,023,430 852,478 3,758,1091 1 1,582,8571 3,669,667 3,056,854 946,479 942,776 1,023,430 Page 62 DocuSign Envelope ID: A1B4CC5E-0254-4A86-B3B3-977823AF5112 SO. CAL. HOUSING RIGHTS CENTER ACTUALIBUDGET PLAN For the Four Months Ending 10131I2024 Fiscal Year 2023.2024 For Four Months Actual % Income Sources: Los Angeles City contract 338,004 1ge3% Los Angeles County-CDBG 209,622 12.30% HUD FHIP Projed 141,661 8.31% Group A Cities contract 85,885 5.04% Group 8 Cties conbacl 119,006 6.g8% Non-CDBG contracts 622.479 30.66% City of Los Angeles Rental Project 0 Bow. AUomey's Services 275,509 16.17% Management Training, 4,625 0.27% Interest Intone 674 0.04% MiscellaneWs income 6,700 0.39% TOTAL INCOME 1,704,170 ^100.00% Personnel Expenses: --—M~------� Selene, 1,043,446 Payroll taxes 78,018 Medical Benefits 89,234 Retirement Benefits Y3 810 Total Personnel Costs 1,234,608 84.86% Nan -Personnel Costs: r y Single Audit 0 Payroll Processing 3,444 Testing 828 TeslorT.mmg 0 Travel and Mileage 3,796 Rent-Otrrees 62,698 Office Parking 9,153 Office supplies 6.774 Equipment Lease 7.551 Equipment Maintenance 106 CanpNer Maintenance 30,-5 Telephone 13,891 Postage and Mailln 6.281 Insurance 44,637 Professjeral Staling -Consultants 6,820 Public lnfomaliorFDjrecl to Client 0 Public lMonnalion and Advertising 1,190 Internet and Websile 4.607 Subscription and Memberships 3,955 Meetings and Tramings 1,597 Taxes and Licenses 397 ERR Program-LAFLA-EOPM City 0 D.meras DlsposabORce Maintenance 0 Indirect Cost CrediVAdmfn Fees -11,3D6 Depreciation 0 Total Non -Personnel Costs 196,871 13.53% Non -Reimbursable Expenses _ General and Board Expenses 4,702 Litigation Expanses 18,787 Total NonReimbursable Expenses _ ------- 23,489 1.61% TOTAL EXPENSES 1.454,868 100.00% ACTUALIBUDGET OVER(SHORTFALL) 249,302 14.63% IDueember09, 2020j e_===v=ee= _______ For Four Months Budget % FY23.24 Bud et °/, FY 22-23 Actual % FY 22-23 Budget % 333,600 19.63% 1,000,500 19.96% 840,500 9.87% 840,600 IIA6% 240,000 14.13% 720,000 14.38% 720,000 8.45% 800,000 10.83% 141,667 8.34% 425,000 8.49% 418,750 4,92% 437,500 5.81 % 82,176 4.84% 246,527 4.92% 269,990 3.17% 316,877 4.21% 131,364 7.73% 404,150 8.07% 301.880 3,54% 316.880 4.21% 702.837 41.37% 2,009,686 40.13% 5,670.661 66.57% 4,633,648 61.54% 0 0.001A 0 0.00% 46,544 0.551e 0 0.001A 60,000 2.94% 150,000 2.99% 199,064 2.34% 150,000 1.99% 4,000 0.24% 12,ODO 0.24% 15,325 0.18% 12,000 0.16% 500 0.03% 1.500 0.03% 671 0.01% 1,500 0.02% 13,042 _...._....._.�_...._.... 0.77% 39,125 0.78% 35,422 0.42% 20,000 0.271/6 1,899.106 100.00% _............. A 5,008,488 _ 100.00% �...__-__......._._._.. 81518,807 100.00% ._._._._.�.. .._..__.. 7,628,905 100.00%1 1109,664 3,353,656 2,92028 3,13, 311 86,203 271,633 232,012 251,268 89,568 268,876 217,286 292,919 13,543 63,668 68,374 110,657 1,298,977 $4.28% 3,947,833 83.96% 3,441,801 39.70% 3,791,160 51.o1%l 2,500 15,000 12,000 '12,500 3,333 10,5o0 10,014 13,335 18,423 55,158 12.115 49,640 900 2.700 0 3.000 7,597 20,990 9,654 21,790 62.820 188,684 187,716 187,361 10,575 41,205 24,714 49,854 11,183 37,600 17,853 38,400 9,133 27,450 22,674 29,100 age I= 1,083 4,200 24,000 72,300 70,886 49,500 12.800 39,600 46,595 42,000 8,000 18,000 20,547 10.650 32,500 44,300 42,816 39,725 6,533 19,600 108,991 30,000 1,547 4,640 900 4,64D 5,000 16.500 18,062 18,OOp S,OOD 15,000 16,012 16,000 4,550 14,550 27,583 11,100 2,500 7,500 5,609 7,350 2,450 4,950 2270 4,35o 0 0 4,397:050 2,987,500 2,000 6,o00 56 10,800 -18,644 46,050 -12,564 -147,216 0 _........ ..... __.._._... 0 ._............ 0 0 213,300 13.84% 618,277 13.15% 5,043,696 58.17% 3,492,679 46.99%1 10,000 85,000 84,141 107,000 19,000 51,000 100. 37 42,000 29,000 .__......_.__-.__.._.- 1.88%, 136,000 _._.__.�_......._.__... 2.89% 184,878 ._._..._._........ 2.13% 149,000 ._._.....___ ._.._..... 2.00%1 1,541,277 100.00% 4,702,110 .. 100.O0% ( 1.111.311 -----151,568 _.--_1.78% 11-11 1,432,739 _. ---•. 100.00%1 _= 157,628 - -9_29% 306.378 -- 6_12% 1.2611 Page 63 CDBG Funding Application Code Enforcement Program CITY OF BALDWIN PARK FUNDING APPLICATION COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2024/2025 AGENCY INFORMATION Agency Name: City of Baldwin Park Community Development Department / Code Enhancement Division Agency Address: 14403 E. Pacific Avenue Address Baldwin Park 91706 City Zip Code Agency Unique Entity Identifier #: Administrator: Ron Garcia Title: _Community Development Director Administrator Telephone: _(626) 813-5238 Fax: (626) 214-9095 Administrator Email: RGarica a, baldwinpark.com_ Project Site Address: 14403 E. Pacific Avenue Street Baldwin Park 91706 City Zip Code Project Manager: Project Manager's Telephone: Project Manager's Email: Title: Fax: Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). The Community Enhancement Division mission is to eliminate unsightly, _unhealthy and undesirable conditions in the City y investigating and enforcing code violations in response to resident's complaints observations by staff, referrals from other City Departments and City officials Compliance is accomplished by cooperation and education of the public The Division also issues citations for non-compliance and prosecutes major violators. Has the Agency previously received funding from the City of Baldwin Park? ® Yes ❑ No 51Page PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $150 000 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. Through proactive patrolling of residential neighborhoods and respondingto reports from residents interested citizens or City employees the Community Enhancement Program will be able to identify and facilitate the abatement or correction of physical conditions and characteristics of substandard and unsanitary residential properties and buildings which render them unfit or unsafe for residential occupancy and habitation. Violations of municipal property maintenance, housing building or zoning codes will be inspected and remediation sought through voluntary compliance The scope of services of the Community Enhancement Program are the following: • Investigate properties that have been identified as having physical blighting conditions and seek voluntary compliance and/or refer to other programs for remediation (Home Improvement Grant Program Home Improvement Loan Program Habitat for Humanity Affordable Home Repair Program) • Focus on the elimination of substandard structures by either refurbishing or demolition, with an emphasis on voluntary compliance or with the help of available grants/loans for low- income owner -occupied structures • Target abandoned vehicles for removal. • Investigate and enforce ordinances for illegal dumping high weeds and grass, trash and debris and other similar nuisances. • Investigate citizen complaints in a timely manner and resolve problems as quickly as possible and maintain an open dialogue with all parties concerned • Continue tracking citizen contacts investigations types of violations, number of letters sent, follow UPS warning; letters sent citations issued status of case and resulting actions taken. In addition to providing community enhancement (code enforcement) services in residential areas, the Community Enhancement Division is also responsible for enforcing municipal, property maintenance housing and zoning codes for all commercial businesses and properties. Community Enhancement Officers regularly inspect all commercial sites for common violations as: • Substandard buildings and property maintenance code violations. • Improper outdoor storage and/or over -flowing trash containers/dumpsters. • Illegal signage placed in public rights -of -way, buildings or private property. • Unpermitted building, plumbing, or electrical work • Unregulated sidewalk sales in commercial zones. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.). 6 1 P a e The Community Enhancement (Code Enforcement) Program will be targeted to properties located in the Community Enhancement Target Area which is bound by south of Ramona Boulevard, north of the I-10 freeway, west of Merced Avenue and east of Patriti Avenue/605 on -ramp. This area is comprised of 20,855 persons 14,930 or 71 59% of which are low -moderate income. These are the beneficiaries of the Community Enhancement Program. Describe any special characteristics of your client population. The client population are low -moderate income persons living within the Community Enhancement Target Area Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). Not applicable 71Page CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? ❑ Yes ® No If yes, does your intake sheet and supporting documentation obtain the following? 1. Name ❑ Yes ❑ No 2. Address ❑ Yes ❑ No 3. City in which client last resided. ❑ Yes ❑ No 4. Number of family members. ❑ Yes ❑ No 5. Total family (household) income. ❑ Yes ❑ No 6. Race and Ethnicity ❑ Yes ❑ No 7. Female head of household ❑ Yes ❑ No 8. Presumed Benefit Clientele* ❑ Yes ❑ No *Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit clients: abused children; battered spouses; elderly persons; illiterate persons; persons living with AIDS; severally disabled persons; homeless persons; or migrant farm workers. Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Ron Garcia Community Development Director Name Title of Officer Signature 81Page Date ACCOMPLISHMENT DATA Identify which priority need your organization meets. ® Code Enforcement ❑ Housing Rehabilitation ❑ General Public Services ❑ Senior Services ❑ Youth Services ❑ Fair Housing Services ❑ Homeless Services ❑ Public Infrastructure ❑ Public Facilities ❑ Economic Development ❑ Public hnfrastructure ❑ Other: Performance Measures/Indicators (check one and indicate proposed performance goal) ❑ Estimated total number of unduplicated Baldwin Park beneficiaries to be provided with new access to this service or benefit (new access to a service includes a service offered for the first time or a service that continues to be provided in subsequent years): ❑ Estimated total number of unduplicated Baldwin Park beneficiaries to be given improved access to this service or benefit (improved access to a service refers to a previously offered service that now is expanded in terms of size, capacity or location): ❑ Estimated total number of unduplicated Baldwin Park beneficiaries expected to receive a service or benefit that is no longer substandard (this is in reference to a public service activity used to meet a quality standard or measurably improved quality): 91Pa1 e 12� b "o 7 7 1n fA 69 69 69 FA �f3 69 cfT 6R �f3 H3 64 FH Y3 b9 f!s 64 H9 Hs � � 4r C, v N W H N � r ❑ w� ro � o sFs css vs css sFs css se ds vs 0 cis vs � srs s9 css sFs csi sfs 0 � o cfs c ds b o � G �n Pa U En css (A vs cis vs V) 61s En s3 Gl� sfs 61) vs ol� cis 59 0 E(i m ° W 6n 6R 6n cis 6R o s 50) es rss 6 s 6Fs 6n s9 En3 vn 6n sR ds �.6 cis 69 N N b N yV O ON O rA w � s v, 66 6s vs 61� cis Vs Ge Gz �.n 09 uo �le 60) GI) 66 bf � � a A s In cis �s , cn cis In cn es In sn vs 6n cis Q-s &S G6 Gn sFs U o U w° MG w v a w (05 d yam. 'b C". L ❑ ai C d O J O Q 'AL h d C b O H O 6� 'i' y 0 = e4 cl U 'L' d Cd I FF I C4 O c� E" CZ U U O d a O ri v� vi I—D t-� oo EQ., O BOARD OF DIRECTORS Please list members and officers of the Board of Directors of your Agency (attach an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. Not applicable. 2. 3. 4. 5. 6. 7. 8. Name of Executive Director 111Page CERTIFICATION As the Executive Director, or duly authorized representative of the City of Baldwin Park Community Enhancement Division (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. I also certify that, to the best of my knowledge, the information submitted with this funding application is complete and accurate. I understand the additional information and/or documentation may be required if an award is granted. If award CDBG funding, I understand my organization will enter into a Subrecipient Agreement and must comply with HUD regulations and the City's insurance requirements. All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally, shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Ron Garcia JCommunity Development Director Print Name Title of Officer :Z Signa ure Date (626)813-5238 Phone Number RGarcia@baldwinpark.com Email Address Has the agency received notification of findings or concerns in the past 5 years? ® Yes ❑ No If Yes, please explain the concern/finding and corrective actions taken: The Communitv Enhancement Program was monitored by HUD in 2020/2021 which resulted in the need to develop the Community Enhancement Comprehensive Plan a four-year strategy to ameliorate deteriorating conditions in a specific target area The CDBG-funded Community Enhancement Program now comports with 24 CFR 570.202(c). Specifically, this Plan serves to 121Page identify how the Community Enhancement Program meets CDBG eligibility requirements; provides a definition of what the City of Baldwin Park considers "deteriorated" or "deteriorating" including a description of physical and economic conditions that contribute to deterioration; identifies the boundaries for the target area also known as a Community Enhancement Target Area; provides a strategy or plan on how the Program will arrest the decline within the identified target area; and delineates performance standards for documenting the results of the program. 131Page 1 •; • • • r*=. APPLICATION CHECKLIST ORGANIZATION C V\uv'c-k tl'�- -V�, A ' Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate 'IN/A" in the box. If you need assistance, or have questions, contact Michelle Bravo at (626) 960-4011 ext. 354, or by email at inbravo &b�aldwin �ark.c�oni ,1� I. APPLICATION FORM 2. BUDGET PROPOSAL (ATTACHMENT A) 3. aBOARD OF DIRECTORS AFFIDAVIT 5. PO CHARTER OF ARTICLES OF INCORPORATION 6. IRS TAX EXEMPT STATEMENT 7. MOST RECENT AUDITED FINANCIAL STATEMENT 8. PAST AND PROJECTED ACCOMPLISHMENTS 4 111 a g c ITY OF BALDWIN P RK FUNDING APPLICATION COM, _i FY 2024/2025 AGENCY INFORMATION Agency Unique Entity Identifier Administrator: ,-\,-?rt,t,1 Title:7t S,6,r Administrator Telephone:bl)41 'Ut, p Fax: L&,c, �o q 5S'7 Administrator Email: -P ( o rr , o,>, (i v vx & ' I . r o,,,,vA Project Site 3 Address:3 D vvA , e> Street a to City Zip Code Project Manager: Ift -6 kk k6tv'rV-1 Title: J:�)Vb Wvv1-YAJM- 0 Project Manager's Telephone: 2JR Fax: &24- q 60. Project Manager's Email: �c - 01,A q")-q S) a I V1 t:-f "W-A Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet 1. YA r�- VVQAV-�k (A as Ae-ij-,p K. -tk,. 4�-aj Jrr 4Ae\ toc, LAIV, �,,e Has the Agency previously received funding from the City of Baldwin Park? Yes ❑ No 5 11 1 ,,) g c PROJECT PROPOSAL AND DESCRIPTION d L' Grant Amount Requested $ao, -� Scope of Services — Please briefly describe your proposed Project/Program and the objectives. f Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. Describe apy special characteristics of your client pop lation. :j�3 ii1CDt'� �✓��c �M�v���'rt(- Cew�U��P vvit rttaro (40 Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). 6 1 P CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? Yes ❑ No If yes, does your intake sheet and supporting documentation obtain the following? 1. Name `�] Yes ❑ No 2. Address 9Yes ❑ No 3. City in which client last resided. XYes ❑ No 4. Number of family members. 9Yes ❑ No 5. Total family (household) income. Yes ❑ No 6. Race and Ethnicity KYes ❑ No 7. Female head of household Kyes ❑ No 8. Presumed Benefit Clientele* K Yes ❑ No *Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit clients: abused children; battered spouses; elderly persons; illiterate persons; persons living with AIDS; severally disabled persons; homeless persons; or migrant farm workers. Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Print Name r Signature 7 1 P a g , Title of Officer Date ACCOMPLISHMENT DATA Identify which priority need your organization meets. ❑ Code Enforcement ❑ Housing Rehabilitation ❑ General Public Services ❑ Senior Services ❑ Youth Services ❑ Fair Housing Services ❑ Homeless Services ❑ Public Infrastructure ❑ Public Facilities ❑ Economic Development ❑ Public Infrastructure Other: E�A Performance Measures/Indicators (check one and indicate proposed performance goal) Estimated total number of unduplicated Baldwin Park beneficiaries to be provided with new access to this service or benefit (new access to a service includes a service offered for the first time or a service that continues to be provided in subsequent years): 3,500 ❑ Estimated total number of unduplicated Baldwin Park beneficiaries to be given improved access to this service or benefit (improved access to a service refers to a previously offered service that now is expanded in terms of size, capacity or location): ❑ Estimated total number of unduplicated Baldwin Park beneficiaries expected to receive a service or benefit that is no longer substandard (this is in reference to a public service activity used to meet a quality standard or measurably improved quality): 8 w co Gn 60) Gn A vi Os tg Jr�p- G6 G6 66 'A Gn 6n GM Go� 66 Gn V5 66 Qq rn 46 Gn vq &n V� vq asp �� � i °� �� t�`�° Gn fA Gn V) on Qq vq fA 66 Gn fA 66 Qq 60q 601) 41,11 (A Gn CIA GM Qn 6n 6n 66 4q 6011 6A ull Gn Ge Gn Qq 66 ros fA fA ,It Qt 43 Gq Gq GM 46 60) V) fA 604 l59 Gn on 641) fiq 4A 4s FA 619 C) 1p 61, 16 In 04 JrA Please list members and officers of the Board of Directors of your Agency (attach an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name of Executive Director -Dr, Pa U I krm -t- F � 0 c,-e,> o 10 1 P al g (" CERTIFICATION As the Executive Director, or duly authorized representative of r k '4-J"J -F, Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. I also certify that, to the best of my knowledge, the information submitted with this funding application is complete and accurate. I understand the additional information and/or documentation may be required if an award is granted. If award CDBG funding, I understand my organization will enter into a Subrecipient Agreement and must comply with HUD regulations and the City's insurance requirements. All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally, shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. D(. Vau1 k-n1,0 k-_ lo''�S Print Name a4i �:64 eklLw— Signature Phone Number �` �o r�s, v:�. i-►�. 1, C D"n Email Address Title of Officer ,D, 0`1, �o2y Date Has the agency received notification of findings or concerns in the past 5 years? ❑ Yes No If Yes, please explain the concern/finding and corrective actions taken: CONSTITUTION AND BY-LAWS CHURCH OF THE REDEEMER, AFFILIATED WITH THE GENERAL COUNCIL OF THE SOUTHERN PACIFIC DISTRICT COUNCIL OF THE ASSEMBLIES OF GOD WHEREAS, it is the express purpose of God to call a saved people who shall constitute the Body or Church of our Lord Jesus Christ, established upon the foundation of the Apostles and Prophets, Jesus Christ Himself being the Chief Cornerstone; and, God has ordained that His Universal Church should find expression in and through local churches, to assemble together for worship, fellowship, counsel and instruction in the Word of God, to do the works of ministry, and exercise spiritual gifts and offices as provided in the New Testament; THEREFORE, this Church is formed to propagate the Gospel of Jesus Christ, according to the Holy Bible, in fellowship with THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, a Missouri nonprofit corporation, in Springfield, Missouri, as a local church under the headship of the Lord Jesus Christ, with customs and traditions of Evangelical Pentecostal Christianity; and, in these premises, the following constitution ("Constitution") and by-laws ("By -Laws") as hereby incorporated herein. ARTICLE ONE — NAME The name of this corporation is CHURCH OF THE REDEEMER (hereinafter referred to as "Church"), though this Church may by special resolution of the Church Board adopt other and fictitious names for the purpose of doing business through its various departments and programs, as deemed necessary, convenient or expedient, and in such manner as to be in compliance with law. ARTICLE TWO — FOUNDATIONAL CONSIDERATIONS, PRINCIPLES, PURPOSES, TENETS OF FAITH Section One: Supreme Authority of the Holy Bible This Church holds the Bible, the Holy Word of God, to be supreme in all matters governing this Church, the ultimate authority for rules of order, in keeping with the Spirit of Christ; and, that every born -again Christian should endeavor to keep the unity of the Spirit in the Bond of Peace... "till we all come in the unity of the faith, and of the knowledge of the Son of God, unto a perfect man, unto the measure of the stature of the fullness of Christ" (Ephesians 4:13). Section Two: Purposes - Worship, Evangelism and Fellowship The purposes for which this Church is formed are to establish and maintain a place of worship of Almighty God, our Father, and the Lord Jesus Christ, His only begotten son, through the Holy Spirit, and promotion of Christian fellowship and edification, to conduct business as a church, under guidance of the Holy Scriptures, and to do the work of evangelism in home and foreign fields, obedient to the Great Commission of the Lord Jesus Christ. Section Three: Tenets of Faith As Tenets of Faith, this Church accepts the Holy Bible as the inspired and revealed Will of God, the all -sufficient rule of faith and practice, and for the purpose of maintaining general unity, adopts the STATEMENT OF FUNDAMENTAL TRUTHS OF THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, as same is now and from time to time may be amended, and as recited in the true copy thereof, which follows as an addendum to this code of Constitution and By -Laws ("Addendum One"), by this reference here incorporated as though set forth in full. ARTICLE THREE - STANDARDS, PREROGATIVES AND POWERS Section One: Standards and Church Government Prerogatives It shall be a standard and responsibility of this Church to preserve scriptural order in all matters affecting its life and ministry, reserving the right of self-government, the prerogatives to choose its own Pastor, and, by action of its Membership or Church Board to elect its officers and directors, to establish and maintain standards of membership and discipline, to acquire and hold title to property, and to transact all other business pertaining to its life and conduct as a local church, according to Holy Scriptures and as hereinafter in this Code of Constitution and By- Laws provided. Section Two: General Powers This Church shall have and is empowered to exercise all rights, powers and privileges generally accorded to corporations of this kind, including the power to contract, to acquire, hold, buy, sell, lease, mortgage, hypothecate, or otherwise encumber, and to dispose of in any way, real and personal property of all kinds and descriptions, and to conduct all business which is lawful, necessary or expedient, in promoting the purposes of the Church, including the power to issue, purchase, redeem, receive, take or otherwise acquire, own, sell, lend, exchange, transfer or otherwise dispose of, pledge, use or otherwise deal in property of any kind, including its own bonds, debentures, notes and debt securities. ARTICLE FOUR - RELATIONSHIP WITH THE ASSEMBLIES OF GOD Section One: Affiliation While recognizing inherent right to sovereignty in the conduct of its own business affairs, this Church voluntarily enters into full cooperative fellowship with and as a member of THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD,, and likewise in fellowship with and as a member of the SOUTHERN PACIFIC DISTRICT COUNCIL OF THE ASSEMBLIES OF GOD, a California Corporation, and subject to their superior authority in matters of doctrine and conduct, which corporations are hereinafter referred to as "General Council" and "District Council", respectively, or collectively referred to simply as "Assemblies of God". Section Two: Privileges, Responsibilities, and Representation This Church shall share in privileges and assume responsibilities enjoined by affiliations mentioned above, in accordance with the Constitution & By -Laws of each the General Council and the District Council, as such regulations are now and may from time to time be amended, including representation at both the General Council and the District Council 3 business sessions, through its delegates who have been selected by the membership of this church or its Church Board. Section Three: Dedication and Dissolution This Church is formed and operated exclusively for religious purposes within the meaning of §501(c)(3) of the United States Internal Revenue Code. The property of this Church is irrevocably dedicated to religious purposes and no part of the net income or assets of this Church shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Title to all personal property and real property now owned or held in trust for or hereafter acquired by this Church shall be perpetually dedicated to and held in trust for the purpose of maintaining a place of divine worship and operating Church facilities and programs in full cooperative fellowship and affiliation with the General Council and District Council. Upon the dissolution or winding up of this Church, after paying or otherwise adequately securing or providing for the debts and obligations of this Church, the remaining assets shall be distributed to SOUTHERN PACIFIC DISTRICT COUNCIL OF THE ASSEMBLIES OF GOD, which corporation is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation under provisions of §501(c)(3) of the United States Internal Revenue Code, or, if not then so existing and exempt, then to THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD which corporation is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation under provisions of §501(c)(3) of the United States Internal Revenue Code, or if they then are both not in existence and exempt, then to a non-profit fund, foundation or corporation which is formed and operated exclusively for religious purposes, in harmony with the purposes of this Church, and which has established its tax exempt status under §501(c)(3) of the United States Internal Revenue Code. Section Four: Organizational Assistance If at any time this church encounters any internal or external problems, which cannot be reasonably and expeditiously resolved by action of the membership or the Church Board, the Church shall seek the services and assistance of District Council or General Council, upon request of the Pastor or a majority of the Church Board, or upon petition of the membership. Such petition of the membership shall be in written form, and shall require the signatures of at least twenty percent (20%) of the current Active Membership of the Church, and shall be addressed to District Council, and presented to the District Superintendent of District Council. Such petition shall specifically but briefly recite the details of the matter for which assistance is requested, and particularly describe features of dispute or administrative frustrations. Upon such presentation to the District Council, it shall be deemed to be a petition on behalf of the church, as an initiative of the membership, whereupon the District Council, District Superintendent or Presbytery should take appropriate action or undertake to provide necessary services as are available. In event the membership of this Church should become divided over doctrinal or other issues, in which individuals or factions might propose that this Church should withdraw or disaffiliate from the Assemblies of God, such disputes shall not be put to a confirming vote, but shall be resolved according to provisions of these By - Laws, Article Eleven, Resolution of Disputes, Section Two. Ld Section Five: District Council Assistance in Church Administration If at any time the business of this Church cannot be adequately undertaken and performed by its administrators through the Church Board, or when a proper Church Board is not available or functioning, the Church may, by request of its Church Board or at least fifty-one percent (51 %) of its then current Active Membership, petition the Presbytery of District Council to serve as the Church Board, to so serve until such time as the Presbytery and the membership of this Church agree that the membership should resume full responsibility for its affairs. Neither District Council nor the Presbytery of District Council shall be deemed to assume any personal responsibility or liability for debt or other obligations of the church in taking such action as may be necessary in these premises, unless affirmatively so stated. Section Six: Minimum Number for Viable Membership If the Active Membership of this Church falls below twenty (20) persons in number, the church shall seek the assistance of the District Council for help in maintaining the minimal requirement for General Council affiliation. If after one (1) year thereafter the minimal number of twenty (20) Active Members is not attained, this Church shall automatically revert to the status of a District Council Affiliated Church. The Church shall remain in a District Council affiliated status until it again meets the standard for a General Council affiliated church, having demonstrated its ability to assume full responsibility for restoration to that status as a viable sovereign church. Unless otherwise arranged, there shall be no financial liability or other affirmative obligation assumed by District Council in these premises. ARTICLE FIVE - THE BOARD OF DIRECTORS AND CHURCH COUNCIL Section One: The Board of Directors - Name, Number, Authority The board of directors of this Church shall be known as the Church Board, and shall consist of ten (10) natural persons, including the Pastor and officers elected to and serving for the terms and having powers and authority as hereinafter in the By -Laws provided. All official and business powers, activities and affairs, of this corporation shall be exercised and conducted under authority and ultimate direction of the Church Board. Section Two: The Church Council There shall be a Church Council composed of the Church Board together with Pastoral Staff and Departmental Officers, which shall serve as supervisory and advisory in nature, and shall not usurp the authority or function of the Church Board, and as hereinafter in the By -Laws provided. ARTICLE SIX - AMENDMENTS TO THE CONSTITUTION Amendments to this Constitution may be made only by vote of an Active Member present at a regular Annual Business Meeting, or at a Special Business Meeting of the membership of this Church specially called for that purpose, provided that such Business Meeting has been duly called and noticed at least two Sundays prior to such meeting ("Active Voting Member(s)" or collective referred to as, "Active Voting Membership"), and as 5 hereinafter in the By -Laws provided. The proposed amendment text shall be 1) publicly posted in a conspicuous place within view of attendees at the Church sanctuary or sent by mail to each Active Member at Active Members' addresses of record, at least ten (10) days prior to such Business Meeting or 2) through electronic communications, including but not limited to, email, at which the amendment is to be considered. Amendments to this Constitution shall require a three -fourths affirmative vote of those Active Voting Members present and voting at such Business Meeting, after a quorum is established. BY-LAWS ARTICLE ONE - PARLIAMENTARY LAW In order to expedite the work of this Church and to avoid confusion in its deliberations, all meetings of the Church Board, all Annual Business Meetings and all Special Business Meetings of the membership of this Church, shall be conducted under established rules of order, or otherwise governed by the parliamentary authority of the current edition of Robert's Rules of Order newly revised, in keeping with the spirit of Christian love and fellowship, under the guidance of the Holy Spirit of God. ARTICLE TWO — MEMBERSHIP Section One: Members There shall be but one (1) class of regular Active Membership of this Church, the qualifications and acceptance of same being subject to approval of the Church Board, as hereinafter in these By -Laws provided. Section Two: Standard of Active Membership The standard for regular, active membership in this Church ("Active Membership" or individually referred to as "Active Member(s)") shall be: A. Evidence of a born -again experience in Jesus Christ (regeneration) (John 3:3- 7, 1:12, 13; I Peter 1:18-25). B. Water Baptism byimmersion (Matt. 28:19; Col. 2:12) C. Evidence of a consistent Christian life (Rom. 6:4, 13:13; Eph. 4:17-31, 5:2, 15; I John 1:6-7). D. Personal subscription to the Tenets of Faith as set forth in the Constitution of this church. E. Personal willingness to contribute regularly to the support of the Church with tithe and offerings according to members ability. F. A voting member must be at least eighteen (18) years of age. G. Agreement to be governed by the Constitution & By -Laws of this Church, and the Constitution & By -Laws of the General Council and District Council, as they are now and may be from time to time amended. I Section Three: Application for Regular Active Membership, Church Board Review Applicants for regular Active Membership shall make their desire known to the Pastor, who shall examine the applicant in accordance with the standard of membership, and upon his recommendation the Church Board shall consider their written applications on forms approved by the Church Board, and the names of those approved for such membership shall be added to the roster of Active Membership of the Church, and they shall be recognized publicly as members at the earliest convenient meeting of the congregation. No applicant for membership shall be accepted as a member within thirty (30) days before an annual membership meeting or within ten (10) days before a special business meeting of membership. Section Four: Ex-Officio Membership of Pastor, Pastoral Staff, and Spouses The Pastor of this Church and respective spouse shall by virtue of election and acceptance into its ministries be deemed to become and be Active Voting Members of this Church. The Pastoral Staff and their respective spouses, by virtue of their appointments by the Church Board, shall be deemed to become and be Active Voting Members of this Church. Such Ex Officio Church Membership terminates with termination from the respective office. Section Five: Voluntary Termination of Membership by Member Active Members in good standing may sever their relationship with this Church by voluntary termination, or be transferred to some other congregation. A transferring member may apply to the Secretary of this Church for a Certificate of Good Standing or Letter of Transfer, which shall be granted on approval of the Pastor and the Church Board, and shall be signed by both the Pastor and the Secretary. If a member tenders resignation while under charges that could otherwise bring about discipline from the Church Board, such resignation shall not deprive the Church Board from hearing and making disciplinary determinations of the charges, as deemed necessary or proper by the Church Board, for the record. Section Six: Inactive Membership, Church Board Review, Notification The Church Board is empowered to periodically review the Church Membership Roster and therefrom to place on the inactive list those who have become disqualified from membership, including those who shall without good cause absent themselves from services and programs of this Church for a period of three consecutive months or more, or who cease to contribute to its support, or who shall be under charges for misconduct or under condemnation for sinful or worldly practices. When the Church Board places the name of a member on the inactive membership list, that member shall be notified in writing of such action, and the reasons therefor, by the Secretary of the Church. Such notice shall be given to such inactive member by regular mail sent to that person's address of record in the files of the Church. If such member so notified does not in writing formally request restoration to active status within thirty (30) days from the date of mailing of notice of inactive status, member shall be automatically terminated from membership of the Church, without further notice required. For good cause shown, the Church Board may restore a member to active status at any time prior to actual termination of membership. Section Seven: Termination of Membership by Action of the Board The Church Board is empowered to remove from the membership rosters the names of those who are deceased, those who no longer meet the standard of membership, those who may have voluntarily withdrawn from the fellowship, those who may have been granted severance and Certificate of Good Standing or Letter of Transfer, and those whose names have been on the inactive membership list for at least thirty (30) days without requesting restoration to active status, and those dismissed for disciplinary reasons. Section Eight: Honorary and Special Memberships The Church Board, by its special resolution, is empowered to and may provide for honorary or special memberships ("Honorary or Special Memberships"), having no rights of membership notwithstanding such designation as members, for youth and superannuated persons, handicapped persons, individuals that are absent from the area and unable to take part in the programs of the Church, and others deemed by the Church Board to be deserving of such consideration, on such criteria as the Church Board deems reasonable. Such Honorary or Special Memberships shall have only those particular rights and benefits as shall be affirmatively bestowed by such special resolution of the Church Board. Rights and benefits of Honorary or Special Memberships need not be uniform over the entire class. It is intended that honorary and special memberships shall not be members within the meaning of any law granting rights to members. Honorary and special memberships shall have no right to notice of or participation or vote in any meeting of the membership of this Church, nor to participate in any way in amending the By -Laws of this Church or in vote to dissolve or merge. Honorary and special members shall have no vested rights in their respective memberships, and the Church Board, by further special resolution, may with or without notice terminate or revise terms or conditions of honorary and special memberships, at any time and for any reason, for cause or without cause, and may likewise dissolve the entire class or classification. Section Nine: Unauthorized Activities No member of this Church shall promote personal crusades or support private campaigns, programs, enterprises or activities to involve this Church or the membership of this Church, on the Church campus or elsewhere, unless such have been approved in advance by the Pastor. If additional services or programs are desired beyond those provided, such services and programs must first have the approval of the Pastor, and be under the Pastor's general authority and supervision, and the Pastor's approval may be withdrawn at any time without notice, for any reason. In event the Church is temporarily without a Pastor, such activities must first have the approval of the Church Board. Violation of the provisions of this section shall constitute good cause to have the violator expelled from Church campus and facilities, and shall be grounds for discipline of a member by the Church Board. 0 ARTICLE THREE - DISCIPLINE OF MEMBERS Section One: Disciplinary Authority of the Church Board All discipline of regular members shall be prayerfully administered according to the Scriptures, under authority of the Church Board (Matt. 18:15-17; I Cor. 5:9-13; II Thess. 3:11-15; Rom. 16:17). The Pastor shall be under the exclusive ecclesiastical authority of District Council and General Council, which have sole powers of discipline over credentialed ministers. Section Two: Suspension and Restoration With exception of term and authority of the Pastor, the Church Board is empowered to suspend from Active Voting Membership and place on inactive status those regular members who shall be under charges for misconduct, or who have fallen under condemnation through sinful or worldly practices. The Church Board is likewise empowered to restore to Active Membership those whom it finds are not guilty as charged, and those who through repentance and adjustment have again attained to the standard for Active Membership. Section Three: Requests for Restoration, Hearings and Appeals A. If a member has been removed from Active Membership because of charges of misconduct or condemnation through sinful or worldly practices, member may request restoration to Active Membership and demand a hearing before the Pastor and a majority of the Church Board, to be held within ninety (90) days of receipt of such request and demand, which shall be in writing and particularly specifying all defenses to each charge so made; which written request and demand must be received by the Pastor or the Secretary within the thirty (30) days after date of mailing notice of removal from Active Membership. The Church Board shall encourage a proper attitude on the part of those in question, and proceed carefully to press for final decision in each case. When the Church Board has rendered its final decision, the member shall be notified of the decision and of member's right of appeal of an adverse decision, and the member may appeal from that decision directly to the membership of the Church as hereinafter in this section provided. B. In event such disciplined suspended person desires to further appeal the suspension beyond the determination of the Church Board, such appeal shall be in writing specifying each contention and defense felt pertinent to the matter, and received by the Pastor or Secretary of the Church within thirty (30) days after date of mailing notice of adverse decision of the Church Board, further demanding a Special Meeting of the membership to be called for hearing of the cause, which Special Meeting should then be scheduled to be held within ninety (90) days thereafter. Action taken by the membership on such appeal shall require a sixty percent (60%) affirmative vote to overrule the underlying action of the Church Board, and that decision of the membership shall be final for all purposes, from which there shall be no further appeal. I ARTICLE FOUR - QUALIFICATIONS, DUTIES AND POWERS OF OFFICERS, EMPLOYEES AND VOLUNTEERS Section One: Qualifications A. The Pastor - Because the Church recognizes the leadership of the Pastor under the Lord Jesus Christ, and because the Pastor is a representative of this Church, the Pastor shall be a person of good report, and shall manage personal affairs, financial matters and otherwise, so that no discredit shall come to the cause of Christ through the Pastor's actions. The Pastor's life and conduct shall conform to the following Scriptures: I Timothy 3:2-7; Titus 1:6-9; I Peter 5:2-3. The Pastor must have and maintain current ministerial credentials with the Assemblies of God. B. The Pastoral Staff - The Church Board may by special resolution provide for a Pastoral Staff to serve in administration of the programs of this Church, and they shall serve on the Church Council. The Candidates for service on the Pastoral Staff shall be selected by the Pastor, subject to confirmation by the Church Board, and shall serve as assistants to the Pastor and under the Pastor's direct supervision. They shall not be eligible to serve on the Church Board. All individuals serving in a ministerial capacity on the Pastoral Staff must have and maintain current ministerial credentials issued or recognized by the Assemblies of God, as a condition of continued association with this Church, or provide proof that individual has a current application for such credentials pending with the District Council. In the event an individual serving on the Pastoral Staff is in a non -ministerial role, individual should alternatively qualify him/herself by a showing of training and experience in the particular field for which they have been so engaged. (Grandfather clause for present pastors C. Church Board, Trustees and Other Officers - All members of the Church Board, Trustees, and other officers of the Church, shall be mature persons full of the Holy Spirit, whose faithfulness shall have been in evidence and whose lives and conduct shall conform to the following Scriptures: Acts 6:3; I Timothy 3:8-12. Members of the Church Board must be Active Members of the Church, in good standing, and shall consist of such persons as are appointed or elected to serve, and of their successors subsequently selected from time to time, who shall so serve until selection of their successors. a. Specific requirements for Church Board Member include: i. To be a member of the Church in good standing ii. To have been a member of the Church for two (2) years iii. To be regular in attendance to Church, Christian life, and tithing iv. To have knowledge of Church business and/or willingness to learn v. To be twenty-five (25) years of age or older. D. Employees and Volunteers - All employees and volunteers in service to this Church, in any of its departments, programs and ministries, must be mature persons, committed to the religious mission of the Church, with a personal born -again experience in Jesus Christ, evidence of a consistent Christian life, and personally subscribing to the Tenets of Faith of this Church. All employees and volunteers accepted for employment or service within this Church are part of the religious mission of this Church, including custodians and groundskeepers, department and program leaders, teachers, receptionists, Pastoral Staff, and Senior Pastor, and every In other person that is authorized to take part in the various departments, programs and ministries of this Church, and each is expected and required to comport themselves in their personal lives, on and off the job, on and off the Church campus, in such a way as to compliment the image and religious mission of this Church. Any behavior that is viewed as immoral, sinful, disloyal or antagonistic to or adversely reflecting on the Church, will not be tolerated, and will be grounds for dismissal. E. No officer, director, employee or volunteer in any department, program or ministry of this Church shall have any sort of vested proprietary right or economic interest in the employment or service in this Church, nor any legal rights to continue in employment or service, nor any sort of legal rights for money damages or equitable relief upon termination of respective employment or service. Any disputes in this regard shall be resolved pursuant to arbitration provisions of these By -Laws, Article Eleven, Section Two. Such employment and volunteer service are subject to these continuing conditions. Section Two: Duties A. The Pastor - The Pastor shall have general supervision of all activities of this Church. The Pastor shall serve as president of the Church ("President") and be chariman ("Chairman") of all meetings of the membership and the Church Board, and, with the Secretary of the Church shall sign all official documents for the Church. The Pastor shall be an ex-officio member and overseer of all committees, departments and programs of the Church. The Pastor shall provide for all the services of the Church and arrange for all special meetings, giving due regard to the needs of the congregation. No person shall be invited to speak or preach before the congregation of this Church without the Pastor's approval. The Pastor shall perform such other functions as are customary to the office of President, and as necessary to the proper discharge of the Pastor's duties. B. The Pastoral Staff - All members of the Pastoral Staff are directly responsible to the Pastor for respective assignments or portfolios. They shall be amenable to the Pastor in all matters of faith and conduct, and shall perform such duties and carry such responsibilities as may be assigned by the Pastor. C. The Vice -President - When there is a vacancy in the office of Pastor (President), the Vice -President is authorized to act as interim President and to exercise the official powers of the President, until the vacancy is filled. The Vice -President shall also serve as Vice -Chairman of the Church Board, there acting as presiding officer in absence of the Chairman. The Vice -President shall perform such other functions as directed by the Church Board, and as customary to the office of Vice -President, and as necessary to the proper discharge of the Vice -President's duties. D. The Secretary - The Secretary shall preserve proper records of the membership of the Church, of all communications and proceedings of the Church, including the minutes of all membership Business Meetings, and the records of proceedings of the Church Board and all authorized Church committees, departments and programs. The Secretary is the custodian of all legal documents and the official seal of the Church. The Secretary shall together with the Pastor sign Church documents and affix the official seal, and shall perform such other functions as are customary to the office of Secretary and as may be directed by the Church Board, and any other clerical work 11 necessary to the proper discharge of assigned duties. E. The Treasurer - The Treasurer is the Chief Financial Officer of the Church, and is entrusted with all the finances of the Church as may be committed to the Treasurer. The Treasurer shall deposit all Church funds in a federally insured financial institution, in the official name of the Church, and shall disburse same as authorized by the Church Board. The Treasurer shall preserve proper itemized accounts of all receipts and disbursements of the Church, and make a financial report of same to the Church Board upon demand and at the Annual Business Meeting of the membership. The Treasurer shall perform such other functions as are customary to the office of Treasurer and as may be directed by the Church Board, and any other clerical work necessary to the proper discharge of assigned duties. F. The Church Board a. The Church Board shall act in an advisory capacity with the Pastor in all matters pertaining to the spiritual life of the Church, and in ministry of its ordinances. They shall serve as an Examining Committee in review of applications for membership, and as a principal forum for administration of discipline among the membership of the Church. In event of vacancy in offices of both the Pastor (President) and Vice -President, they shall be empowered to provide for their own temporary Chairman from among their own number in order to transact interim Church business. b. Duties and powers of the Church Board shall be subject to limitations of the foundational articles of this Church, the provisions of this code of Constitution and By -Laws as it now consists or may be from time to time amended, and the law of the State of California and other places and jurisdictions where local laws might govern or restrict such powers; and, c. Without limiting the general powers of the Church Board, they shall have the following specific powers: i. With exception of the Pastor and Pastoral Staff, to select and remove all other officers, agents and employees of the Church, prescribe such powers and duties, regulations and policies, for them as are not set by these By -Laws, consistent with law, the foundational articles of this Church, and good business practices, and, as necessary, to require from them appropriate security for faithful service, and to fix compensation of all Pastors, Pastoral Staff, officers, agents and employees of the Church; and, ii. To receive and authorize disbursement of funds; to borrow money and incur indebtedness in the course of business of this Church, and for that purpose to cause to be executed and delivered in the name of this Church, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, or other evidences of indebtedness or securities, subject to pertinent law and regulations, further subject to the provisions of this code of Constitution and By - Laws of this Church. 12 iii. To take and hold as custodians for the use and benefit of the Church all of its property, being responsible for the maintenance and cleanliness of same for the comfort of the congregation; and to designate from its own members, as need appears, individuals to serve on the Committee of Trustees, to hold property for the use and benefit of this Church, as necessary and as hereinafter in these By -Laws provided. G. The Church Council - The Church Council, composed of the Church Board, Pastoral Staff, and duly elected or appointed department heads, shall meet at a properly called quarterly or special meeting for the purpose of counseling together for the planning and implementation of the total program of the Church. The Pastor or Church Board may call such meeting at any reasonable time, and quorum is not required. H. Employees and Volunteers - Employees and volunteers shall assume and perform duties as are assigned to them, according to respective job description and in compliance with department or program regulations and policies, under direct supervision and authority of their respective department or program supervisor, at all times subject to the superior authority of the Pastor and Church Board. ARTICLE FIVE - ELECTIONS AND VACANCIES Section One: The Pastor and Pastoral Staff A. In the event of vacancy in the office of Pastor, the Church Board shall act as a pulpit committee, and after prayerfully seeking to know the mind of God and carefully choosing the best counsel available, shall select a scripturally qualified minister credentialed with the Assemblies of God as a nominee to the office of Pastor, and present the Pastor's name for the vote of the membership of this Church. Any Active Member of this Church may suggest to the committee the name of an Assemblies of God minister in this regard. The Board should seek the advice and counsel of the local Presbyter, and Superintendent of District Council in these premises. B. Election and re-election of the Pastor shall be by vote of the membership, and such elections shall require a two-thirds majority affirmative vote by secret ballot of the membership present and voting at the meeting where such election is to be entertained, after a quorum has been established. The Pastor's initial term shall be for three (3) years, and unless there be a restrictive ballot stating otherwise, the succeeding term of office for the Pastor shall be for an indefinite period. C. The Pastoral Staff shall not be elected by the membership of the Church. They shall be engaged by a majority vote of the Church Board upon recommendation of the Pastor. In event of resignation or other departure of the Pastor, the members of the Pastoral Staff are expected to submit their respective resignations to the Church Board for the review of the incoming Pastor, in order to allow the incoming Pastor, the privilege of selecting his own Pastoral Staff. The services of any member of the Pastoral Staff may be terminated by the Pastor, for cause or without cause, on giving thirty (30) days written notice. Any such person may be suspended by the Pastor immediately without notice. There shall be no right of appeal from such termination or suspension. 13 Section Two: The Church Board A. Nominating Committee - In ordinary course, candidates for membership on the Church Board shall be nominated by a nominating committee. The nominating committee shall be appointed by the Pastor in consultation with the Church Board, and shall consist of at least five persons, who shall be the Pastor and four Church members, not more than two of which shall be members of the Church Board. Any Active Voting Member of this Church may submit names to the nominating committee for their consideration up to two weeks prior to the meeting where such elections are to be considered. The names of those serving on the nominating committee shall be properly announced and posted on the Church bulletin board at least thirty (30) days prior to such meeting. The names of the nominees shall also be properly announced and posted at least ten (10) days prior to the meeting where such elections are to be considered. Additional nominations may not be submitted from the floor. B. Members of the Church Board shall be elected by the membership, initially for staggered terms of one (1) year, two (2) years and three (3) years, and upon expiration of these initial terms, their successors shall be elected to serve for two (2) year terms. All such elections shall be by simple majority, by secret ballot. With the exception of the Pastor, no member of the Church Board may succeed himself in such office, unless there are no other qualified members in the church willing to so serve. C. Alternate Officers. Alternate officers shall consist of the two remaining nominees in an election of officers with the highest number of votes. D. Vacancies on the Church Board shall be Flled automatically by the alternate officer next in line. The successors shall serve for the unexpired term of their predecessors. Should the number of members of the Church Board fall below one-half of that number required by the Constitution and By -Laws, the remaining Church Board members shall call a Special Meeting of the membership for the purpose of filling these vacancies by the membership electoral process, as defined herein. E. Qualification for Church Board Member. In order to qualify as a candidate for Church Board position, a person must: 1. Be a member of the Church of the Redeemer in good standing. 2. Have been a member of the Church of the Redeemer for two (2) years. 3. Attend Church services regularly. 4. Contribute to the Church in tithing and offerings. 5. Know or commit to know Church business and administration. 6. Commit to faithful attendance and participation to all Board meeting and official deliberations. 7. Must be twenty-five (25) years of age or older. Section Three: Vice -President The Vice -President shall be elected by the Church Board from among its own members, at the first meeting of the Church Board following the Annual Business Meeting, by a simple majority, on secret ballot. The term of office of the Vice -President shall be one (1) year, and the Vice -President may succeed him/herself in such office for the duration of the Vice -President's service as a member of the Church Board. 14 Section Four: Secretary and Treasurer The Secretary and the Treasurer shall be elected by the Church Board from among its own members, at the first meeting of the Church Board following the Annual Business Meeting, by a simple majority, on secret ballot, for terms of office of one (1) year, and they may succeed themselves in such offices for the duration of respective service on the Church Board. These offices may be held by separate individuals, or one person may be elected to hold both offices of Secretary and Treasurer at the same time. Section Five: Vacancies A. The Pastor (1) If the Pastor has been called for a definite term, the tenure of Pastor's office shall end at the expiration of such term, or it may be terminated in manner provided in the paragraph following. Re-election of the Pastor shall be in accordance with provisions found elsewhere in these By -Laws. (2) If a Pastor ceases to qualify as provided by either the Constitution or By -Laws of this Church, or when the Pastor's ministry ceases to be effective, or if good and sufficient cause exists to render the Pastor's ministry unacceptable, or if other serious charges are preferred against him, power is vested in the Church Board at any time to ask for the Pastor's resignation. If such request for the Pastor's resignation is by him refused or ignored, the office of Pastor shall not be considered vacant until the action of the Church Board has been confirmed by vote of the membership. In order to terminate a Pastor before the end of the Pastor's term, it shall require a majority vote of the Active Membership of the Church present and voting at a Special Business Meeting of the membership duly called for that purpose, after a quorum is established, by secret ballot, the effect of which is to terminate the Pastor and create a vacancy in such office. Such a meeting called concerning status or termination of the Pastor should be presided over by an official representative of the District Council. In event the Pastor is so removed from office, a written report of such action shall be signed by at least two officers of the Church and sent to the office of the Superintendent of District Council. The Pastor must have and maintain current ministerial credentials with the Assemblies of God, and in event such ministerial credentials are withdrawn by District Council or General Council, the Pastor's term is then immediately terminated. In event such ministerial credentials are restricted or suspended by action of District Council, District Superintendent or Presbytery, the Pastor's authority and duties within this local church shall be deemed likewise restricted or suspended, accordingly. (3) In event of vacancy in the office of Pastor of this Church, the Church Board shall arrange for others to minister to the congregation for the duration of such vacancy. B. Other Officers and Directors (1) Any other office of service in the Church may be declared vacant by an act of simple majority of the Active Membership or action of the Church Board at any of its regular or special meetings. (2) A Member of the Church Board or any other officer of this Church may be removed from office before the end of the Church Board's term, for cause or without cause, 15 by a majority vote of the membership or the Church Board. Any removal by the Church Board must be ratified by a majority vote of the membership of the Church at an Annual Business Meeting or Special Business Meeting of the membership to be held within three months of such removal, if the individual so removed requests in writing such special vote on the issue of Church Board's removal. Such written request must be received by the Pastor or Secretary of the Church, registered mail, within thirty (30) days of the time of the removal, with copies thereof mailed to each of the other members of the Church Board by certified mail, return receipt requested, citing the reasons for such request and giving recitals in support of reinstatement or against the action taken by the Church Board in causing such removal. Grounds for cause in declaring vacancy in such office may be any of the following: (a) Unscriptural conduct; (b) Departure from the Tenets of Faith; (c) Incompetence in office; (d) Any other good and sufficient cause. ARTICLE SIX - MEETINGS Section One: Meetings of the Church Board A. Place of Regular and Special Meetings (1) Regular Meetings of the Church Board may be held at any place within or outside the State of California that has been designated from time to time by resolution of the Church Board or written consent of all the members of the Board. In the absence of such designated place being so set, regular meetings of the Church Board shall be held at the principal office of this church. (2) Special Meetings of the Church Board may be held at the principal office of this church, or at any other reasonable place designated by Resolution or consensus of the Church Board. B. Frequency of Regular Meetings of the Church Board The Church Board should meet monthly or more frequently as need may require. The frequency of Church Board meetings may be fixed by resolution of the Church Board, or be as called by the Pastor or a majority of members of the Church Board. C. Call, Time and Notice of Special Meetings of the Church Board (1) Special Meetings of the Church Board, for any purpose, may be called by the Pastor or a majority of the members of the Church Board, on reasonable notice as the Church Board provides by its own resolution. Every member of the Church Board should be notified in advance of such Special Meeting, to allow reasonable opportunity to attend and participate. (2) In emergency situations, Church Board meetings via telephone conference call shall be permitted, and record of any action taken entered into the minutes of the next meeting of the Church Board. D. Quorum for any meeting of the Church Board shall consist of at least a simple majority of the then current membership of the Church Board. E. Church Board members are expected to participate in all monthly meetings. However, no more than three (3) absences per calendar year twenty-five percent (25%) will be acceptable. Any absences above three (3) per calendar year will require a hearing of the 16 church board and possible removal from Church Board. Section Two: Business Meetings of the Membership A. Annual Business Meetings of the membership of shall be held on the first Sunday of February of each year, unless changed by a Church Board resolution, at which time reports shall be given and the election of officers and directors shall take place, and as hereinafter in these By -Laws provided. B. Special Business Meetings of the membership of this Church may be held as need arises, to conduct or implement the business of the Church, and for other reasons mentioned elsewhere in this code of Constitution and By -Laws provisions, to be called by the Pastor or a majority of the Church Board, or by initiative of the membership, or by call of the District Superintendent of District Council, duly noticed and held as hereinafter in these By -Laws provided. C. Right of Initiative Reserved to Active Members: Special Business Meetings of the membership may also be demanded by petition of not less than twenty percent of the Active Voting Membership of the Church. Such initiative petition shall be in writing and duly signed by those members requesting such meeting, and received by the Pastor or the Secretary of the Church, whereupon the Church Board shall call and fix a date for such Special Business Meeting to be held within sixty (60) days thereafter, with due notice thereof being given as hereinafter in these By -Laws provided. Any initiative petitions relating to status of the Pastor shall be directed to the District Superintendent of District Council, who shall arrange for a Special Business Meeting of the Membership to entertain that issue. There shall be not more than two Special Business Meetings of the membership called upon initiative of the membership in any one (1) calendar year. D. Notice of such Business Meetings of the membership shall be given by stating the time, place and purpose of the meeting in a public announcement at the Church sanctuary on two Sundays prior to the meeting and by written announcement to the Active Membership of the Church, via website, social networking, email, and/or bulletin announcement at least fourteen (14) days prior to the time set for such meeting, which written notice shall be the responsibility of and so sent by the Secretary or Acting Secretary. E. Voting Constituency at any Annual Business Meeting or Special Business Meeting of the membership shall consist of all current Active Members of the Church, who are in attendance at such meeting. F. Quorum for any Annual Business Meeting or Special Business Meeting of the membership of this Church is established by the presence of at least twenty-five percent (25%) of the Active Voting Membership of this Church. G. Proxy voting and absentee balloting shall not be allowed in conduct of business at any meeting of the membership, nor any sort of representation of absentees for purpose of establishing a quorum. H. Order of Business for the Annual Business Meeting of the membership of this Church shall be as follows: 17 1. Devotional 2. Reading of Minutes 3. Election of Officers 4. Pastor's Report 5. Treasurer's Report 6. Secretary's Report 7. Committee Reports 8. Unfinished Business 9. New Business 10. Adjournment Section Three: Public Worship and Programs on Church Campus and Facilities A. Regular meetings for public worship and evangelism shall be held on the Church campus each Sunday as the Lord's Day and as determined by the Pastor in consultation with the Church Board. B. Special meetings for public worship, evangelism, and other purposes, may be called by the Pastor. C. Ordinarily, all persons willing to peacefully assemble for purposes of worship or attendance at or participation in Church programs on the Church campus shall be welcome to attend, subject to such reasonable restrictions or regulations as shall be made by the Pastor or fixed by the Church Board. ARTICLE SEVEN - COMMITTEES, DEPARTMENTS AND PROGRAMS Section One: Committees A. Standing Committees The Church Board may appoint standing committees for the conduct of particular business of the Church, by special resolution entered into the minutes of their meetings, fixing responsibilities and powers of such committees, their duration, composition and regulation ("Standing Committee(s)"); and, the Pastor shall serve ex-officio on all such Standing Committees. The Chairman of each such Standing Committee shall be designated by the Church Board, and such Chairman shall set the time and place of meetings of Chairman's particular committee and the agenda for business to be then and there conducted. Persons so appointed shall be selected from among the Active Membership. B. Special Committees The Pastor may appoint Special Committees, subject to approval of the Church Board, for inquiry and counsel as is necessary, convenient or expedient for the mission and purposes of the Church, serving at pleasure and direction of the Church Board, under supervision of the Pastor. C. Committee of Trustees By special resolution of the Church Board, a Committee of Trustees may be designated for purposes and having powers as identified and established in such special resolution, for holding property or legal title to real property or personal property for the use and benefit of this Church. There shall be no presiding Trustee, but the Committee of Trustees shall at all times be subject to instruction from and under continuing authority of the Church Board. Individual Trustees shall be selected by the Church Board, from among its own members, by simple majority on a secret ballot. The number of persons serving on the Committee of Trustees, and the duration of respective terms, shall be as established in such special resolution. If not otherwise so established, the duration of term of a Trustee may be abbreviated or terminated by further resolution of the Church Board, and shall expire in any event upon termination of respective term as a member of the Church Board, or upon dissolving of the committee. A retiring Trustee shall surrender to the successor Trustee or the Church Board any property or interests held in that capacity, and the successor Trustee shall assume the responsibilities of the retiring predecessor Trustee, with or without formal assignment or transfer of powers or interests. Section Two: Departments and Programs There may be departments and programs created by the Church Board to function as distinct ministries of the Church, under regulations set or approved by the Church Board, all of which shall be under the direct supervision of the Pastor, which departments and programs shall have names, functions and responsibilities as set by the Church Board. Among the departments and programs to be established and functioning within the Church shall be the following: A. Sunday School: The Church shall have a Sunday School Department, for teaching and training of groups identified by age or special interest. The Church Board may by its special resolution determine that the Sunday School Department shall be under direction of a Sunday School Superintendent, selected and appointed by, and responsible to, the Church Board. However, the Sunday School Department and the Sunday School Superintendent shall at all times be under the authority and direct supervision of the Pastor. B. Auxiliary Departments and Programs: The Church may establish other and auxiliary departments and programs as the Church Board deems necessary or convenient, to conduct or promote the business and purposes of the Church, created by special resolution of the Church Board, all of which shall be under the supervision of the Pastor. Priority should be given to establishment of departments and programs as are common to churches of the Assemblies of God, including education, Youth Ministries, Men's Ministries, Women's Ministries, Ministry of Music, Royal Rangers, Girls Ministries, etc. ARTICLE EIGHT - EDUCATION DEPARTMENTS - NONDISCRIMINATION POLICY Educational departments may be established within this Church, by special resolution of and under direct administration or supervision of the Church Board, having name or names assigned to such departments, and officers and subordinate administrators for the conduct of their respective business, as the Church Board shall authorize by such special resolutions, for the operation of pre-school, grammar school and high school or other educational programs; and, there shall be a policy of nondiscrimination within these departments, admitting students of any race, color, national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the schools. This Church shall not discriminate on the basis of race, color, national or ethnic origin in administration of its educational policies, admissions policies, scholarship or loan programs, or athletic and other school -administered programs. 19 ARTICLE NINE - REAL PROPERTY, CHURCH CAMPUS AND FACILITIES Section One: Title to Real Property Title to all real property belonging to this Church shall be deeded to the Church in its official corporate name, or held in trust by District Council, subject to provisions of this code of Constitution and By -Laws. Section Two: Restrictions on Acquisition and Alienation No real property of this Church shall be purchased, taken or otherwise acquired, sold, transferred, mortgaged, leased, assigned, conveyed or otherwise alienated, without the same shall have been first authorized by a two-thirds vote of the Active Members present and voting at an Annual Business Meeting or Special Business Meeting of the membership called for that purpose, at which is a quorum is first established. Section Three: Unauthorized Activities on Church Property There shall be no personal crusades or private campaigns, programs, enterprises or activities conducted on the Church campus, nor any subtle or open display or distribution of signs, literature or advertisements, unless such shall have been in advance approved by the Pastor. If additional services, campaigns or programs are desired beyond those provided, or should any part of the Church campus be desired for use, such services, campaigns, programs or use must first have the approval of the Pastor, and be under the Pastor's general authority and supervision, and Pastor's approval may be withdrawn at any time without notice, for any reason. In event the Church is temporarily without a Pastor, such activities must first have the approval of the Church Board. Section Four: Regulations and Policies Restricting Access to Church Campus and Facilities The Pastor and Church Board are authorized to establish and maintain rules, regulations and policies regarding activities taking place on the Church campus and facilities, including restrictions upon or exclusions of individuals or groups. The Church campus and facilities are private and considered to be Holy Ground, and this Church reserves the right to restrict the movements of any person on the Church campus and facilities, or to exclude or expel any person or group from same, at any time, for any reason. ARTICLE TEN - FINANCE, RESOURCES AND DISBURSEMENTS Section One: Financial Resources This Church shall be financed according to Scriptural methods, through gifts, donations, tithes and offerings of the members and friends of the Church (Mal. 3:10; Matt. 23:23; Heb. 7:4-9), and income and revenue from all other lawful sources. Section Two: Budget and Disbursements, Annual Review The Church Board shall have general authority and supervision in all financial matters in every department and program within the Church, and shall establish an annual operating budget for the Church, and shall determine and authorize payment of all debts of the Church, including salaries for employees, and to make adjustments they deem necessary m or expedient. The Church Board shall arrange for annual review to be conducted on all Church accounts under control of the Treasurer. The Senior Pastor shall set salaries of all staff beside the Senior Pastor. Section Three: Compensation of Pastor and Staff The Church Board, in consultation with the Pastor, shall review the Pastor's salary annually in order to provide an adequate income to meet changes in cost of living, and the Pastor shall be given regular and adequate financial support from the funds of the Church, including housing allowance, retirement programs and reimbursements, to be paid in amounts and at such intervals as may be fixed by the Church Board, in accordance with law and ability of the Church. The Pastor should be given at least two (2) weeks' vacation with pay after the Pastor's first year of service to the Church and one additional week for each year up to four weeks with no carry over to subsequent years. Employees and Pastoral Staff should be reasonably compensated and given paid vacations after their first year of service to the Church. Section Four: Reimbursements The Church Board should provide reimbursement for all authorized expenses incurred by the Pastor and other employees, volunteers and representatives of the Church, including delegates to District Council and General Council conventions, in the course of their duties and services for the Church. Section Five: Compensation of Church Board Unless otherwise employed by the Church, the members of the Church Board shall not receive compensation for their services or their time involved in meetings of the Church Board. There shall, however, be reimbursement for expenses incurred on behalf of the Church or in the course of the Church business, including extraordinary expenses incurred on account of attendance at meetings of the membership or the Church Board. Accounts for expenses shall be submitted to and paid by the Treasurer of the Church, and paid out of Church funds without further approval or resolution, prima facie bona fide. Section Six: Restrictions on Expenditures Any single transaction or project that contemplates an expenditure or debt in excess of a sum equal to ten percent (10%) of the annual general fund budget must first have approval of the membership. Approval of the membership in this regard shall require a two- thirds affirmative vote to authorize such expenditure. Section Seven: Stewardship and Miscellaneous Special Offerings The Church shall solicit and receive from the congregation and membership a regular monthly World Missions offering, the receipts of which should be then forthwith sent to the appropriate department of the Assemblies of God. This Church shall cooperate with and support, according to its ability, the current plans of Stewardship of the Assemblies of God, and other departments, ministries and programs of the District Council and General Council. ►II ARTICLE ELEVEN - RESOLUTION AND ARBITRATION OF DISPUTES It is the policy and standard of this Church to avoid conflicts involving hostile confrontations and judicial proceedings in secular courts, and to resolve disputes in the way provided by the Scriptures, and in manner following: Section One: Disputes between Individuals A. Grievances or disputes between individual members of this Church, or involving a member of this Church, shall be first negotiated between the disputants in good faith and Christian deportment. For failure of satisfactory negotiation between them, the matter should be then submitted to the Pastor for mediation or decision. If the Pastor is unable to resolve the matter between the parties, at request of either or any of them the matter shall be heard before the Church Board, or a panel of spiritually qualified people chosen by the Church Board (hereinafter referred to as the Panel) with both parties being given equal opportunity to present their respective positions to the panel. B. In event the matter is taken beyond mediation with the Pastor, the Church Board shall fix such reasonable rules and procedural guidelines as they deem just and proper for the parties to present their respective positions before the Panel, so that good manners, propriety and prudence be preserved. Each party should be allowed to have the assistance of a layperson from the membership to assist in presentation of respective positions. In matters resolved by the Church Board without further action, same shall be treated as privileged, and any record of such proceedings shall be sealed and not available to any third party or otherwise except upon written mutual consent of the disputants. These proceedings are binding arbitration, and there shall be no other remedy between the parties beyond those herein provided. It is intended that these provisions will resolve misunderstandings and help to quiet personal grievances, so to promote peace and harmony within the Church. Domestic Relations matters or disputes between immediate family members should not be entertained beyond mediation through the Pastor. It is not contemplated that these procedures apply to legitimate claims for physical injuries, or in lieu of civil remedies arising out of accidents. Section Two: Disputes between Individuals or Factions and the Church or Church Board A. Disputes involving individuals or factions within or outside the Church against the Church Board or the entire membership of the Church, or the Church corporation, shall be resolved by binding arbitration. B. The forum for arbitration of disputes concerned in this Section is the District Council; and, the arbitration panel shall be comprised of three disinterested persons, which three persons shall be appointed by the District Superintendent, preferably from among the District Council Executive Officers and/or the Presbytery. C. The arbitration panel shall set a time and place for hearing of the dispute between the parties, with proper notice and opportunity for each to be heard and present their respective positions, and shall fix reasonable procedural guidelines for presentation thereof by the parties, as the panel deems just, proper and fair. The determination and award, or other disposition made by the panel of arbitrators, shall be final and conclusive, and binding upon the parties, from which there shall be no appeal. 22 Section Three: Disputes between factions and the District Council Disputes and grievances by this Church or any minister, member or faction within this Church against the District Council or otherwise adversely affecting the District Council shall be resolved by binding arbitration, by submitting same to the General Secretary of The General Council of the Assemblies of God, Springfield, Missouri, for resolution according to such rules and regulations as he may set, and in accordance with the By -Laws of the General Council, as such By -Laws are now or from time to time may be amended. The determination made by the General Secretary or the General Secretary's designees shall be final and binding between the parties, from which there shall be no appeal. Section Four: Alternative Resolution In event the District Superintendent or General Secretary cannot resolve the disagreements, or is unwilling or unable to appoint a panel to hear and determine the matters in dispute, as indicated in Section Two and Section Three above, the matter shall be heard before an arbitration panel selected as follows: each disputant faction shall select a single arbitrator, and the arbitrators together shall then select a single separate and wholly neutral arbitrator to serve on the arbitration panel. In event such arbitrators are unable to agree upon the neutral arbitrator, then such third arbitrator shall be determined under procedures provided in the Uniform Arbitration Act. All persons serving on such arbitration panel must be practicing born -again Christians. The arbitration panel shall set a time and place for hearing of the dispute between the parties, with proper notice and opportunity for each to be heard and present their respective positions, and shall fix reasonable procedural guidelines for presentation thereof by the parties, as the panel deems just, proper and fair. A final determination and award may be made by decision of any two of such arbitrators. ARTICLE TWELVE - AMENDMENTS Amendments to these By -Laws may be made only by vote of the Active Voting Members at a regular Annual Business Meeting, or at a Special Business Meeting of the membership of this Church specially called for that purpose, provided that such Business Meeting has been duly called and noticed at least two Sundays prior to such meeting, and as provided elsewhere in these By -Laws. The proposed amendment shall be publicly posted in a conspicuous place within view of attendees at the Church sanctuary, or sent by mail to each Active Member at Active Members' addresses of record, at least ten (10) days prior to such Business Meeting at which the amendment is to be considered. Amendments to these By - Laws shall require a two-thirds affirmative vote of those Active Voting Members present and voting at such Business Meeting, after a quorum is established. 23 _CERTIFICATE OF ADOPTION OF CONSTITUTION & BY-LAWS BY MEMBERSHIP: THIS IS TO CERTIFY: That I am the duly elected, qualified and serving Secretary of CHURCH OF THE REDEEMER and that the above and foregoing code of Constitution & By -Laws was submitted to the Membership and was ratified and adopted as the Constitution and By -Laws of the Church by the required vote of Membership entitled to exercise the voting power of said Church. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal this date: Secretary Last updated by Pastor Paul A. Flores on 01/15/20. Name of file: 2020 Constitution By-Laws-COTR 24 Addendum One Our 16 Fundamental Truths http://ag.org/top/Beliefs/Statement of Fundamental Truths/sft short.cfm 1. WE BELIEVE... The Scriptures are Inspired by God and declare His design and plan for mankind. 2. WE BELIEVE... There is only One True God -revealed in three persons... Father, Son, and Holy Spirit (commonly known as the Trinity). 3. WE BELIEVE ... In the Deity of the Lord Jesus Christ. As God's son Jesus was both human and divine. 4. WE BELIEVE... though originally good, Man Willingly Fell to Sin -ushering evil and death, both physical and spiritual, into the world. 5. WE BELIEVE... Every Person Can Have Restored Fellowship with God Through 'Salvation' (trusting Christ, through faith and repentance, to be our personal Savior). [1 of 4 cardinal doctrines of the AG] 6. WE BELIEVE ... and practice two ordinances—(1) Water Baptism by Immersion after repenting of one's sins and receiving Christ's gift of salvation, and (2) Holy Communion (the Lord's Supper) as a symbolic remembrance of Christ's suffering and death for our salvation. 7. WE BELIEVE... the Baptism in the Holy Spirit is a Special Experience Following Salvation that empowers believers for witnessing and effective service, just as it did in New Testament times. [1 of 4 cardinal doctrines of the AG] 8. WE BELIEVE... The Initial Physical Evidence of the Baptism in the Holy Spirit is Speaking in Tongues,' as experienced on the Day of Pentecost and referenced throughout Acts and the Epistles. 9. WE BELIEVE... Sanctification Initially Occurs at Salvation and is not only a declaration that a believer is holy, but also a progressive lifelong process of separating from evil as believers continually draw closer to God and become more Christlike. 10. WE BELIEVE ... The Church has a Mission to seek and save all who are lost in sin. We believe 'the Church' is the Body of Christ and consists of the people who, throughout time, have accepted God's offer of redemption (regardless of religious denomination) through the sacrificial death of His son Jesus Christ. 11. WE BELIEVE ... A Divinely Called and Scripturally Ordained Leadership Ministry Serves the Church. The Bible teaches that each of us under leadership must commit ourselves to reach others for Christ, to worship Him with other believers, and to build up or edify the body of believers -the Church. 12. WE BELIEVE... Divine Healing of the Sick is a Privilege for Christians Today and is provided for in Christ's atonement (His sacrificial death on the cross for our sins). [1 of 4 cardinal doctrines of the AG] 13. WE BELIEVE... in The Blessed Hope —When Jesus Raptures His Church Prior to His Return to Earth (the second coming). At this future moment in time all believers who have died will rise from their graves and will meet the Lord in the air, and Christians who are alive will be caught up with them, to be with the Lord forever. [1 of 4 cardinal doctrines of the AG] 14. WE BELIEVE... in The Millennial Reign of Christ when Jesus returns with His saints at His second coming and begins His benevolent rule over earth for 1,000 years. This millennial reign will bring the salvation of national Israel and the establishment of universal peace. 15. WE BELIEVE ... A Final Judgment Will Take Place for those who have rejected Christ. They will be judged for their sin and consigned to eternal punishment in a punishing lake of fire. 16. WE BELIEVE... and look forward to the perfect New Heavens and a New Earth that Christ is preparing for all people, of all time, who have accepted Him. We will live and dwell with Him there forever following His millennial reign on Earth. 'And so shall we forever be with the Lord!' 10/29/2013 TUB 17!24 FAX 909 971 9643 Itt_4035_6D_Operationa Q001/004 ASSEMBLIES OF GOD SOU`l'IICRN F,ACIFIC LATIN AMERIC,AN DISTRICT COUNCIL Leo'Department 6051 So, Watt Avenue POST OFFICE BOX 278300 SACRAMENTO, CALIFORNIA 99827 Prone: (916) 379-9680 FAX (916) 379.9698 February 17, 2000 CONFIDENTIAL FAX MEMORANDUM to: 1`NW, RNAL REVENUE SERVICE FEID # ISSUANCE DESK r (801) 620-7115 from: ALLEN JAN subject; IGLESUS CRISTIANAS DEL REDI+aNTOR, INC. FEID# 95-6111610 a local church program of the Assemblae8 of God Herewith a photocopy of the recently-Irded Certificate of Amendment of Articles of Incorporation, by which the referenced Cnli 01'"in Nonprofit Corporation has officially changed its corporate name. The new name is: CtRMCII OF THE REDEEMER. OF THE ASSEMBLIES OF GOD The church is stUl located at 3739 No. Monterey Avenue, Baldwin Park, CA 91706 The church phone number is: (626) 960-9585 The church FAX phone is: (626) 960-9587 This local church is covered by the Group Exemption granted to The General Council of the Assemblieg of God, GEN 1678. CERTIi{ICATE OF AI4 ENDTdIENT Of f ARTICLES OF INCORPORATION„n AURELIANO FLORES and JOSEPIIINE CASTILLO certify that- 1,- They are the president and secretary, respectively, of IGLESIAS CRISTIANAS DEL REDENTOR, INC. A California Nonprofit Corporation ,- The Article of Incorporation of the corporation are amended in their entirely, to read as follows: ARTICLE 1. The name of this corporation is - CHURCH OF THE BEDI± E, ME, R OF THE ASSEMBLIES OF GOD ARTICLE Il. A.- This corporation is a religious corporat►ou and is not organized for the private gain of any person. It is organized under the Nonprofit Religious Corporation Law exclusively for religious purposes. B.- The specific purpose of this corporation is to propagate the Gospel of Jesus Christ, according to the Holy Bible, in customs and traditions of Pentocostal Evangelical Christianity, as a church , in fellowship with The General Council of the Assemblies of God, a Missouri Nonprofit -Corporation. C.- This corporation elects to be governed by all the provisions of the Nonprofit Corporation Law of 1980 not otherwise applicable to it under Part 5 thereof. ARTICLE III, A.- This corporation is organized and operated exclusively for religions purposes within the meaning of �501( c) (3) of the United States internal Revenue Code. B.- No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of or in opposition to any candidate for public office. C.- Notwithstanding any other provisions of these Articles, this corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under �501(c)(3) of the Internal Revenue Code, or (b) by a corporation contributions to which are deductible under 1 170(c)(2) of the Internal Revenue Code, or the corresponding provisions of any future United States Internal Revenue Law. ARTICLE W. The property of this corporation present and prospective is irrevocably dedicated to religious purposes and held in trust for the purposes of worship, evangelism and fellowship with and according to the customs and traditions of TffE GENE' RAI, COUNCIL Ol'- THE' ASSEM13LIES OF GOD, and no part of the net income or assets of the corporation Shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Title to an personal property and real property now owned or held in trust for or hereafter acquired by this church shall be perpetually dedicated to and held in trust for the purpose of maintaining a place of divine worship and operating church facilities and programs in full cooperative, fellowship and affiliation with the General Council and District Council. Upon the dissolution or winding tip of the corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation, shall be distributed to SOUTf]W RNPACHIC LATIN AMERICAN DISTRICT COUNCIL OF TIJE ASSEMBLIES OF GOD;'a California Nonprofit Corporation, which organization is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation pursuant to provisions of Internal Revenue Code l 501( c ) (3), or, if it is not then so existing and exempt, then to TIV, GENERAL COUNCIL OF *111E ASE E MBL)ES OF GOD a Missouri Nonprofit Corporation, which orgartization is formed and operated exclusively for religious purposes, if it is then existing and exempt from taxation pursuant to provisions of Internal Revenue Code �501 (c)(3), or, if they are both not then so existing and exempt, then to a -nonprofit fund, foundation or corporation which is organized and operated exclusively for religions purposes in harmony with the purposes of this corporation and which has established its, tax exempt statics under �501 ( c) (3) of the Internal Revenue Code." The foregoing Amendment of Articles of Incorporation has been duly approved by the Church Board (Board of Directors) - Articles of h1corporation has been duly approved by the _The_foxcgong_AarYendvYent: of -required voteofmembers. — --- We further declare under penalty of perjury under the laws of the State of California that the matters set ford' in this certificate are true of 011-1- owl' knowledge. DATED: January l0, 2000 Aurelian Flores 7ZZ Castillo Incorporated on: August 7, 1962 California Corporate Number: 0437263 1.L4'- ,.� o fl �a o lifornia Bill Jones ;"":"A ;-'tI "I Secretary of State STATEMENT BY DOMESTIC NONPROFIT CORPORATION THIS STATEMENT MUST BE FILED VVIIH CALIFORNIA SECRETARY OF STATE (SECTIONS G210, 8210, Yo(-,0 rORPOIIA11ONS COI):) THE $10 FILING FEE MUST ACCOMPANY THIS STATEMENT. California Corporate Number: 0437263 CHURCH OF THE REDEEMER OF THE ASSEMBLIES OF GOD DO I JOT ALTER PREPRIt ITED NAtvilz IF ITEM I IS 1731. Al 4K. PI r Afil_ F I I I 1 11 1': (if IPL 11 IA I I 11/1 MI U 11 J I-) 'i li U i i INDORSEO - FILEG tn >f>ti AM of ft sme" 0'%att of ft stfts of c4forlia FEB 1 5 2000 BILL JONES, Seintary of State lin 1101 WHIll' III III: F-,('A('F THE CALIFORNIA CORPORATION NAMED HEREIN, MAKES THE FOLLOWING STATEMENT 2- STREET ADDRESS OF PRINCIPAL OFFICE SUITE .13 ROOM 2A. 2B (IF NONE, COMPLETE 3-38) 3739 North Monterey Ave. Baldwin Park, CA 91706 100 NOT USE P.O. E30X NO,) ]:S1JtTE01P CITY AND SIAIE Z11` CODE _' - ODE 3. MAILING ADDRESS ROOM 3 A. 3739 North Monterey Ave. Baldwin Park, CA 91706 CITY AHIJ STAIr THE NAMES OF THE FOLLOWING OFFICERS ARE: 4. CHIEF EXECUTIVE OFFICE, 4A. STREET ADDRESS (SEE REVERSE SIDEI 40. I I TY STATE d C ZIP CO Rev. Areliano Flores Baldwin 3739 No. Monterey Ave. jin Park, CA 91706 5. SECRETARY SA. STREET ADDRESS fSEE REVERSE SIDE) FIB CITY AND SIAIE 31_ ZIP I.:`J Josephine Castillo 3739 No. Monterey Ave. Baldwin Park, CA 91706� 5, CHIEF FINANCIAL OFFICER 6A. STREET ADDRESS ISrE REVERSE SIDEI 69, CITYY Af'NT SIATC 7. C C ZIP CO George Aguilar 3739 No. Monterey Ave. Baldwin Park, CA 91706 DESIGNATED AGENT FOR SERVICE OF PROCESS (D'q E AGENT IS REQUIRED eY CAL,11-01111A SIA111111111 "'I'VIIIIIII I I PLEAS E READ ITEMS 7 AND 8 014 RE1EItS5 SIDE OF UIII�I 7. NAME Rev. Sam Sanchez S. CALIFORNIA STREET ADDRESS IF AGENT 13 AN INDIVIDUAL (DO NOT USE P,C, F30XI DO NOT INCLUDE &DURESS IF AGEN'T IS A CCWI`ORATION 614 So. Fifth Street La Puente, CA 91746 COMMON INTEREST DEVELOPMENT ASSOCIATION SECTION 1350, ET SEC)_ CIVIL CODE THIS CORPORATION 15 1'1_qT AN ASSOCIATION FORMED TO MANAGE A COMMON INTEREST DEVELOPMENT IIF THIS BOX IS CHECKED. PROCEED TO NUMBER 11.11 O. THIS CORPORATION IS AN A55OCIATION FORMED TO MANAGE A COMMON INTEREST DEVEL.OPMENr UNOER THE DAVIS S11RI-ING COMMON INTERFST DEVELOPMENT ACT. (IFTHIS BOX IS CHECKED, COMPLETE IC)A AND 108.j lok BUSINESS OR CORPORATE OFFICE 10B. NAME AND ADDRESS OF THE MANAGING AGENT I I I DECLARE THAT I HAVE EXAMINED THIS STATEMENT AND TO THE BEST or 1,1Y jSNovvLEUGE AND BELIEF 2-15-00 Attorney/Agent ALLEN JAN DOTE TITLC IYP"' OFFi( FR (DR A('I_Nl 7c)Il1'l S10 100 t I iN91 QIJ"\ C T \ H 0 I-OLI'LF «'; 4 , ! I. , NJ State of County of__ On ��,—� - before me, !ofiTES. personally appeared — V �' d111_9 �� 1TITLE OF OFFICER - E.G.,'JANE DOE. NOTAHY HUHLIU fiI C personally known to me - OR - (y proved to m6"'on the basis of satisfactory evidence to be the persons) whose name(s) islyK subscribed to the within instrument and ac- knowledged to me that_kw'Vshe/tt>e'y'executed the same in Ws%�1er/tWi authorized capacity(ies), and that byW/her/thy Wla*i W. GU•IAEN I signature(s) on the instrument the person(s), 1�� 3 COMM, q 1202874 M r 1-.OT7�ny f,"X•CALWOMA N or the entity upon behalf of which the 1-06rVU1ES00UNTy bLplr a tW, 22, 2CO2 person(s) acted, executed the instrument. f� THIS CERTIFICATE MUST BE ATTACHED TO THE DOCUMENT DESCRIBED AT RIGHT: Though the data requested here is not required by law, it could prevent Iraudulent reallachmenl of INS form. WITNESS myfiar�d and officia NO, 5M omm OPTIONAL SECTION mmm CAPACITY CLAIMED BY SIGNER Though statute does not require the Notary to Jill in the data below, doing so may prove Invaluable to persons relying on the document. [:] IhlDIVIDUAL `t✓1 CORPORATE OFFICER(S) TITLE(S) PARTNER(S) Ej LIMITED GENERAL [] ATTORNEY -IN -FACT [� TRUSTEE(S) [� GUARDIAN/CONSERVATOR OTHER: SIGNER IS REPRESENTING: NAME OF PERSON(S) OR ENTITY(IES) SIGNATURE 11JIlelf-ASE OPTIOR L SECTION! TITLE OR TYPE OF DOCUMENT _'��}L4__c NUMBER OF PAGES / __. DATE OF DOCUMENT SIGNER(S) OTHER THAN NAMED ABOVE k:-;.>`_`i:�`;.i�r��-_,.->"_i.-_•-...._- •_>- s'�...r-...,�. t .,�,_- _ _ �F latAL 'I n1992 NATIONAL NOTARY ASSOCIATION - 8236 {3 m s FC�v��t;\O. A1309-7184 • rj A ..nYi�V rk1 Lco-C • CAUFt7FI+�:iA Cr,, CERTWICATE OF AMPTION OF CONSTITUTION & BY-LAWS BY 1V11'jWBERS1n_P: TMS IS TO CERTUN: That I am the duly elected, qualified and serving Secretary of CHURCH OF THE RE, DEET\/IFR and that the above and foregoing code of Constitution & By -Laws was submitted to the Membership and was ratified and adopted as the Constitution and By -Laws of the corporation by the required vote of Membership entitled to exercise the voting power of said corporation. IN 'WITNESS WHERE OF, I have hereunto set my hand and affixed the official seal this date: BYLAWS-DOC9-24-99, DOC 21 LOS jvdGELES WLJNTV Ply Go�tm. Ev pins Him 22, 2002 Church of the Redeemer of the Assemblies of God Statement of Financial Position As of December 31, 2023 TOTAL ASSETS Current Assets Bank Accounts 1010 Analyzed Checking (3071) 86,838.06 Total Bank Accounts $86,838.06 Accounts Receivable 1300 Group Ministries Accounts Receivable -1,100.00 1301 A/R Missions Trip 6,963.88 1302 A/R Missions Project 0.00 1303 AV/Tech A/R 0.00 1304 Mens English A/R 2,546.98 1306 Girls Ministry A/R 1,804.25 1309 Ladies English Fund -46.58 1310 Ladies Spanish Fund 517.06 1311 Marriage Fund -135.00 1312 Men's Spanish Fund 1,339.25 1313 Royal Rangers Fund 4,161.87 1314 Scholarship Fund 4,018.65 1315 Rooted Youth -863.00 1316 Redeemer Kidz 1,692.61 1318 Solid Ground 0.00 1319 Special Projects 6,406.98 Total 1300 Group Ministries Accounts Receivable 27,306.95 1320 Good Samaritan 0.00 1321 Marquee Project 0.00 1322 Fellowship Hall Repairl 680.00 Total Accounts Receivable $27,986.95 Other Current Assets 1120 Investment Accounts 120,000.00 Total Other Current Assets $120,000.00 Total Current Assets $234,825.01 Fixed Assets 1500 Property, Building, and Equip 1,512,479.61 Total Fixed Assets $1,512,479.61 TOTAL ASSETS $1,747,304.62 Church of the Redeemer of the Assemblies of God Statement of Financial Position As of December 31, 2023 TOTAL LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable 2100 Accounts Payable 0.00 Total Accounts Payable $0.00 Credit Cards 2150 Credit Card 0.00 Total Credit Cards $0.00 Other Current Liabilities 2320 Misc. Accrued Liabilities 29,176.95 Total Other Current Liabilities $29,176.95 Total Current Liabilities $29,176.95 Long -Term Liabilities 2900 Mortgage Payable 1,025,710.03 Total Long -Term Liabilities $1,025,710.03 Total Liabilities $1,054,886.98 Equity Opening Balance Equity 664,907.42 Retained Earnings 27,781.07 Net Income-270.85 Total Equity $692,417.64 TOTAL LIABILITIES AND EQUITY $1,747,304.62 > Church of the Redeemer of the Assemblies of God Statement of Financial Activity E January - December 2023 . R TOTAL Income 4000 GENERAL FUND INCOME 9,999.29 4100 Tithes & Offerings 126,180.71 4105 Tithes Online Giving 86,929.08 4110 Honorarium Offering Online 420.00 4115 Honorarium Fund1 2,745.00 5227 Clergy Grant 58,852.00 Total 4000 GENERAL FUND INCOME 285,126.08 4120 Cajita 955.73 5010 Group Ministry Income 5040 Counseling Fund Income 118.00 5054 Audio/Visualfrechnology Fund Income 337.86 5060 Girls Ministries Income 1,510.00 5080 Ladies English Fund Income 2,442.00 5090 Ladies Spanish Fund Income 4,672.73 5095 Marriage Fund Income 717.00 5100 Men's English Fund Income 282.00 5110 Men's Spanish Fund Income 557.00 5170 Rooted Youth Fund 4,124.49 5180 Royal Rangers Fund Income 2,331.00 5190 Scholarship Fund Income 2,240.00 5210 Special Events Income 4,671.38 5220 Sunday School Fund Income 2,179.63 5222 VBS 1,424.00 Total 5010 Group Ministry Income 27,607.09 5070 Good Samaritan Fund Income/Food Bank 15,006.07 5120 Mission Trip Fund Income 1,630.00 5130 Missionary Fund Income 5131 Missions support Redeem Team 6,435.86 5132 Missions support Redeem Team Online 1,725.00 5133 Missions Project 6,360.75 Total 5130 Missionary Fund Income 14,521.61 5195 Rental House 16,500.00 5212 Empire Transportation 13,200.00 5213 Los Angeles Homeless Services Authority (LAHSA) 9,900.00 5225 Sunday Offering 73.00 Sales 3,300.00 Church of the Redeemer of the Assemblies of God Statement of Financial Activity January - December 2023 Uncategorized Income Total Income GROSS PROFIT Expenses 6000 GENERAL FUND EXPENSES 6010 Facilities -Utilities 6100 Facilities -Other 6105 Mortgage Expense 6110 Church Builiding Repairs & Main 6115 Rental House Repair & Maintenance 6120 Grounds Maintenance 6130 Custodial Supplies 6150 Building and Property Security Total 6110 Church Builiding Repairs & Main 6140 Insurance expense 6143 Workmen's Compensation Insurance 6145 Business Auto Policy Food Bank Total 6140 Insurance expense 6300 Administrative Expenses 6306 General Council Support 6310 Office Supplies 6340 Printing and Reproduction 6350 Software and Technology 6360 Advertising and Promotions 6381 Bank Service Charges 6390 Miscellaneous Administrative 6396 Honorariums Fund Total 6300 Administrative Expenses 6398 Property Tax 6400 Payroll Expenses 6410 State Payroll Taxes Total 6400 Payroll Expenses 6530 Clergy Payroll Tax Expense 7227 Clergy Grant Expenses Total 6000 GENERAL FUND EXPENSES 7000 Group Ministries Expenses 7020 Audio/Visual/Technology Fund Expenses 7040 Counseling Fund Expenses 7060 Girls Ministries Expenses TOTAL 125.00 $387,944.58 $387,944.58 416.40 41,580.86 424.53 73,805.04 43,363.84 1,873.48 6,585.00 5,381.05 1,746.46 58,949.83 16,151.50 868.00 3,060.52 20,080.02 143.39 100.00 1,191.86 9,539.30 2,136.90 154.35 2,491.91 15.00 5,800.00 21,572.71 11,146.29 98,485.77 -243.93 98,241.84 -100.00 1,440.00 327,557.52 1,414.83 696.75 247.35 Church of the Redeemer of the Assemblies of God � r ; Statement of Financial Activity R January - December 2023 � rY TOTAL 7080 Ladies English Fund Expenses 1,885.91 7090 Ladies Spanish Fund Expenses 4,206.90 7100 Marriage Fund Expenses 753.56 7110 Men's English Fund Expenses 1,214.50 7120 Men's Spanish Fund Expenses 567.85 7140 Missionary Fund Expenses 1,863.34 7141 Missionary support Redeem Team 6,932.32 7142 Missionary Project expenses 6,342.75 Total 7140 Missionary Fund Expenses 15,138.41 7170 Pastoral Budget Fund Expenses 4,347.67 7180 Rooted Youth Fund Expenses 2,303.62 7190 Royal Rangers Fund Expenses 1,799.59 7200 Scholarship Fund Expenses 273.40 7220 Special Events Expenses 6,375.51 7225 Special Projectsl 42.03 7230 Sunday School Fund Expenses 1,712.34 7235 Kids Ministries 140.28 7236 VBS expenses 1,800.62 Total 7000 Group Ministries Expenses 44,921.12 7030 Community Event Expenses 226.55 7034 Christmas Community Event Expenses 500.00 Total 7030 Community Event Expenses 726.55 7070 Good Samaritan Fund Expenses 7,098.84 7071 CDBG expenses Good Samaritan 7,416.42 Total 7070 Good Samaritan Fund Expenses 14,515.26 7171 Office Pastoral Care Expenses 130.90 Office Suppliese 11.00 Uncategorized Expense 353.08 Total Expenses $388,215.43 NET OPERATING INCOME $-270.85 NET INCOME $-270.85 qi�illll City of Baldwin Park FY 2024-2025 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Manuel Carrillo, Jr. _ (Previous Year Allocation): Phone Number/Ext. —Ext. 314 CDBG Amount Requested: $_30,000_Other Funds: $_57,500_Total: $_87,500 (Please attach a copy of your proposed budget) Project Description: Family Service Center The Family Service Center offers a variety of social service assistance to the residents of Baldwin Park. The FSC is centrally located and is easily accessible to all the residents. The services offered at the FSC include but are not limited to: medical access referrals food bank referrals, emergency shelter vouchers emergency food vouchers employment counseling, homeless prevention referrals, mental health referrals emergency transportation case management referrals, tutoring, and educational services assistance. Over 250 clients are assisted monthly at the center. Many of clients face severe economic hurdles. Staff is committed to assisting those clients in need by identifying local resources and services. The target service area is low to moderate low income residents. Staff is requesting the amount of $30 000.00 to offset the costs of full time staffing for the facility. As noted above the general fund contributes to the operation of the Family Service Center by covering expenses for utilities materials and supplies building maintenance outside printing and part time staffing. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths 1857041• • Projected Number of Beneficiaries Served: Individuals or _600_Households For CDBG Department Use Only: Recommendation: Approved F-1 Deny F-1 $ National Objective /Eligible Criteria Reviewed By: Approved.: • ITI• • • • -jAl:il =1 ;d top I t; I I 11 FY 2024-2026 12A 2024 Community Development Block Grant Funds Public ervice Request for Funds [ww ROUSING Contact Person: Cynthia Espinoza Phone Number/Ext. (626) 813-5235 (Previous Year Allocation): $22,548.00 CDBG Amount Requested: Other Funds: $40,000.00 Total: $40,000.00 (Please attach a copy of your proposed budget) *,roject Description: The PRIDE program is specifically designed to deal with at risk youtlT It utilizes proactive and innovative techniques for positive redirection. Overseen by Baldwi Park Police personnel, the 1 0-week program offers treatment, prevention and disciplinary components to alter negative behavior. I ll11iMWVI9J=7#r*r#r !IF1,* =*. MMmroT24Mt7lTz-mFviw--muoxe*i—AL--MW.lilol[olojnl-tilllilz= MEMM"'Umm- No W-- I HF-1 IRAN"_ 11 identity problems witnin the Tamily that nave surTacel .I] Jjyyreflllt� with antisocial behavior such as truancy, incorrigibility, minor law offenses, etc., may be considered for the program. The components of the program are Intake Night, Counseling and Family Action, Community Service, Physical Training, Behavior Modification, Career Guidance and Classroom Curriculum. The requested funding will allow the Police Department to host one PRIDE program consisting of 40 youths. The goal of the program is to complete one 40-youth PRIDE program with a 100% graduation rate. NAW01 Z4 1111! lc]�� �=111111RN1111111' lw�lllpiil!�111;;1111 I For CDBG Department Use Only: Recommendation: ApprovedEl DenyEl s- National Objective Eligible Criteria Reviewed B Approved: Boot Camp Budget CDBG 2024/2025 Learning for Life / Insurance for POST 1906 $500.00 Museum of Tolerance $375.00 Staff and 40 students Meals: $3,000.00 VARIES on food served Uniforms - Students $1,800.00 $40 x 40 Uniforms - Police Staff $1,500.00 $400 x 5 Graduation uniforms $2,000.00 $30 x 40 Miscellaneous: Plaques $500.00 Graduation Refreshments $300.00 Office Supplies $500.00 Speaker Fees $500.00 Drug Test Kits $375.00 Salaries for Staff rate hours Officers (5) $89.00 100 $44,500.00 Supervisor(1) $116.20 100 $11,620.00 CSO (1) $63.81 100 $6,381.00 TOTAL FOR ONE PRIDE BOOT CAMP PROGRAM: $72,976.00 CDBG Funding Application Youth Employment Program City of Baldwin Park FY 2024-2025 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Mike Salas Phone Number/Ext. 310 (Previous Year Allocation): $17,712 CDBG Amount Requested: $30,000 Other Funds:$15,750 Total: $ 45,750 (Please attach a copy of your proposed budget) Project Description: Youth Employment Services The program provides summer job opportunities for youth in the Baldwin Park community who need employment experience The program provides lob opportunities for low to low -moderate income V uth aged between 16 to 21 years old. Each student will receive approximately 115 to 120 hours of work experience The youth employment services program complements the City by acting as a feeder program for regular part-time positions Evert/ year, all funds are exhausted and with the minimum wage increase this will be a factor in the increase of costs for the program this year. The youth play a valuable role and benefit form this valuable learning opportunity while they contribute to the daily operations of the City The entire allocated amount goes towards funding the salary for the youth who are employed The department will use other funds to absorb the administration costs of the program including expenses for utilities materials and supplies, uniforms, outside printing expenses participant supervision and program management. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficiaries Served: 20 Individuals or Households For CDBG Department Use Only: Recommendation: Approved: F-1 Deny: ED National Objective / Eligible Criteria Comments: Reviewed By: Approved: GraffitiRemovalProgral City of Baldwin Park FY 2024-2025 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Victoria Valverde Phone Number/Ext. 960-3993 ext 513 (Previous Year Allocation): $ CDBG Amount Requested: $ 30,000.00 Other Funds: $ Total: $30,000.00 (Please attach a copy of your proposed budget) Project Description: This request will provide the GAP the funding for graffiti abatement services at public facilities with the City of Baldwin Park including- City Civic Center, ARC Center, Morgan Park, Shyre Park, Hilda Solis Park (Teen Center/Skate Park), Barnes Park, and Walnut Creek Nature Park. The GAP will provide services to remove approximately 350,000 square feet per year throughout the community. The GAP currently provides free service for the removal of graffiti; in actuality, the responsibility is on the property owner. However, oftentimes the graffiti is not removed in a timely manner, necessitating the GAP to intervene for removal. The subsidy will assist by removing graffiti throughout the community in the timely manner and more importantly the aesthetics of the community is maintained on a daily basis. The Public Works Department/GAP desires to continue the current program of assisting wherever graffiti exist on the public facilities. Therefore, the department is requesting the funding of $30,000.00 to be reinstated for FY 2024/2025. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Projected Number of Beneficiaries Served: For CDBG Department Use Only: Recommendation: 0 0 Approved Deny National Objective/Eligible Criteria Comments: Households Individuals or Households Reviewed By: Approved: M CDBG Funding Application Domestic Violence Advocate Recommendation: Approved F-I Den;--] $ National Objective / Eligible Criteria Comments: Reviewed By: Approved: • i • • •> 1 '111:41 APPLICATION CHECKLIST ORGANIZATION East San Gabriel Valley Coalition for the Homeless Please complete an Apptication Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo at (626) 960-4011 ext. 354, or by email at mbravo(�t).balctwinpnrl..coiu . 1. RX APPLICATION FORM 2. OX BUDGET PROPOSAL (ATTACHMENT A) 3. ® BOARD OF DIRECTORS AFFIDAVIT 4. ORGANIZATION BY-LAWS 5. Fx CHARTER OF ARTICLES OF INCORPORATION 6. IRS TAX EXEMPT STATEMENT 7. MOST RECENT AUDITED FINANCIAL STATEMENT 8. © PAST AND PROJECTED ACCOMPLISHMENTS 4111;,„� CITY OF BALDWIN PARK FUNDING APPLICATION COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2024/2025 AGENCY INFORMATION Auencv Name: East San Gabriel Valley Coalition for the Homeless Agency Address: P.O. Box 93256 Address City of Industry 91715 City Agency Unique Entity Identifier #: E4KXWM7B5T79 Administrator: Megan Ryan Title: Manager Administrator Telephone: 626-333-7204 Fax: Adnnistrator Email: megan@esgvch.com Project Site Address: 15701 Hill St. Street La Puente Zip Code 91744 City Zip Code Project Manager: Megan Ryan Title: Manager Project Manager's Telephone: 626-333-7204 Fax: Project Manager's Email: megan@esgveh.org Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). ESGVCH overall function and purpose is to restore dignity and hope to our homeless residents and undeserved community. Providing opportunity and advocacy all while supplying daily necessities 00 ygiene, c o mg e c Has the Agency previously received funding from the City of Baldwin Park? nx Yes ❑ No 51i'a;;e PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ 10,000 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. The East San Gabriel Valley C oalifion for the HOnieIess serves homeless or at risk of being homeless. Our target population includes single individuals and/or families who are seeking housing, clothing, referrals, and food stability. Among these people are infants, elderly, ill, disabled, veterans, I AY and young adults. Our grant request is for emergency vouchers to help provide stability to Baldwin Park residents a w i e creating a ong- erm p an or a positive permanent si ration. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.). The benefit will apply to any homeless person, families, and elderly or at risk of becoming homeless from the City of Baldwin Park. Describe any special characteristics of your client population. ESGVCH serves people/ families that are homeless or at risk of being. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). 61) CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? ® Yes ❑ No If yes, does your intake sheet and supporting documentation obtain the following? 1. Name x0 Yes ❑ No 2. Address M Yes ❑ No 3. City in which client last resided. Qx Yes ❑ No 4. Number of family members. nx Yes ❑ No 5. Total family (household) income. 0 Yes ❑ No 6. Race and Ethnicity x0 Yes ❑ No 7. Female head of household x❑ Yes ❑ No 8. Presumed Benefit Clientele* © Yes ❑ No *Incorrre eligibility) is not required for services provided to "Pr•estrrr2ed Benefit" clientele as defined by HUD. The following groups are considered presttrrZed benefr.t clients: abased children; batter°ed spouses; elderly persons; illiterate persons; persons living with AIDS; severally disabled persons; homeless persons; or migrant faun ivorkers. Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Megan Ryan Program Manager Nrinte Title of Officer 02/01/24 Date ACCOMPLISHMENT DATA Identify which priority need your oreanization meets. ❑ Code Enforcement ❑ Housing Rehabilitation ❑ General Public Services ❑ Senior Services ❑ Youth Services ❑ Fair Housing Services Homeless Services ❑ Public Infrastructure ❑ Public Facilities ❑ Economic Development ❑ Public Infrastructure ❑ Other: Performance Measures/Indicators (check one and indicate proposed performance goal) ❑X Estimated total number of unduplicated Baldwin Park beneficiaries to be provided with new access to this service or benefit (nery access to a service includes a service offered for the first time or a service that continues to be provided in subsequent years): ❑ Estimated total number of unduplicated Baldwin Park beneficiaries to be given improved access to this service or benefit (irrrproved access to a service refers to a previously offered service that now is expanded in terms of size, capacity or location): ❑ Estimated total number of unduplicated Baldwin Park beneficiaries expected to receive a service or benefit that is no longer substandard (this is in reference to a public service activio} used to meet a quality standard or measurably unproved quality): 811) Pi 0 M COM M p D CCD rn a LO N— ti N p O p 00 o d O <— [� rn rn o N Ld rn b (1) v3 vA v3 v3 6n v3 69 611 vj 6s v) 6s V) bA w a) bn ry pq ti p p co O p rn ro L M M O N a C) LO N CD co CD CD y co k=• � Md �— 0 m p CO M d 0r0 cv >, 65 s.) vs s9 65 s9 bs vj v N yo q o b arw o o CDo0 0 ui u LQ L CD CD O pa N N ' i ' i i LO lf) c PA V 6A 69 u9 V) V3 Vf (A 69 VI V) V) u9 u9 u9 u9 66 64 V) u9 69 69 Q bA a� L^y O O M C) OO M M p N p 0 O LO pp Cfl o a O �j- O Co O M M M O M Co O LO 0 0 :. O� O N 'd' CDO N O co W Lo t Vf 69 V) (A V3 69 V) V) V3 V3 V) V) V3 69 V3 V3 69 V) V3 69 b9 bA M LC) N ay uo CD Lo O h M O Cl M CD O 00 -pOpMH O CO 'D M flcN IN0 (0 o) O N N p Lr) (- O W00 LO 't M O a7 N N MCD 'Lj cj 69 V) Vi V) 69 EH 6A 6A V) 69 69. V) 69. V) b9 69 V) 65 '&s 6.3. 69 U N q O N b ^V a O O sg N U V a CDO O O p O dA CDO N Ln OLO _- CD O �^ Cw7 3 A N N tfj ' i F4 � 'd U � 65 cfl vj V) v3 di 61) 69 v3 V) 6<i (9 v) Q� V) 4.1 o U 'p o w PA avo a o v b w 4 8 o a N 1 0) i 3x o 0 off 'nuU a o,o y a) `J w Oaa a N •� G y .--i N M r1' H N M It LA �o l� 00 0\ E,y Cd BOARD Or DIRECTORS Please list members and officers of the Board of Directors of your Agency (attach an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name of Executive Director 101PagC East San Gabriel Valley Coalition for the Homeless Board of Director's Chart ESGVCH Title Name President Richard Hopkins Vice President Vacant Secretary Irma Martz Treasurer Mercedes Carrillo Executive Director Vacant Committee Chair, EAC Program Gloria Mojarro-Mangiani Committee Chair, Winter Shelter Program I Robert Mckennon Members of the Board of Directors Richard Hopkins- Retired Robert McKennon- Retired Donna McKennon- Retired Gloria Mojarro-Mangliani- Retired Mercedes Carrillo- Pacific States Land Irma Martz- Retired Pat Noon- Retired Dick Noon- Retired Robyn Hilton- Retired Gary Brys- Retired Gary Metzger- Retired EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS [Excerpt from ESGVCH Policy Manual- Pages 6-131 Section I Constitution and Bylaws Article 1: Name Article 2: Purpose: (Essence, Mission, Philosophy) Article 3: Board of Directors (`Board") Article 4: Executive Director and Staff Article 5: Committees Article 6: Miscellaneous Provisions Article 7: Dissolution Article 8: Fiscal Year Article 9: Amendments, Rules, and Regulations #500 Conflict of Interest #502 Board of Director Member Limits of Authority #505 Endorsements of Materials or Products Policy Manual Section I Bylaws and Board Operations Section One: Constitution Article One: Naine 0001 The Name of the Corporation is East San Gabriel Valley Coalition for the Homeless ("ESGVCH"). Article Two: Purpose 90021 Essence: The ESGVCH is a coalition of local faith based groups, service organizations, businesses and individuals of the East San Gabriel Valley (hereinafter called "Coalition"). 90021 Mission: The ESGVCH is a faith -based organization of volunteers and staff dedicated to serving the homeless and those at risk of homelessness. Our goals are: (a) To alleviate the immediate need for food, clothing, shelter, care and comfort among the homeless. (b) To assist and support the efforts of the homeless and near homeless to regain the ability to provide for themselves a stable home environment. (c) To increase awareness of ESGVCH and homeless issues in our community. (d) To foster partnerships with businesses, organizations and individuals to accomplish ESGVCH goals. (e) To receive and administer assets exclusively for charitable and educational purposes (f) To operate and act exclusively for charitable and educational purposes within the meaning of Section 501 (3) c of the Internal Revenue Code of 1986, as amended #0023 Philosophy The Coalition feels strongly that all are called to turn attention beyond themselves to those who suffer especially the poor, the hungry, and the homeless. #0025 Belief Statement Our common belief is that society is called upon to turn attention beyond themselves and toward those who suffer, especially the poor, the hungry and the homeless. Article 3 Board of Directors (hereinafter called "Board.") #0031 Duties and Powers. Except as specifically provided in the corporation articles of Incorporation of ESGVCH or these By -Laws, the Board of Directors ("Board") shall be the governing body of ESGVCH and all of its committees, employees, and agents. It shall establish policies and rules for the operation of ESGVCH and shall provide direction concerning financial and administrative operations, consistent with the By-laws. #0032 Size The Board shall consist of at least seven and not more than 15 Directors of the organization 90033 Board of Directors Term Length Each Director shall be elected for five (5) years and may be re-elected for subsequent terms. 90034 Restriction on Interested Persons No interested person shall serve on the Board at any one time. An interested person is (a) any person being compensated by ESGVCH for services rendered to it within the previous twelve (12) months, whether as a full-time or part-time employee, independent contractor or otherwise, excluding any reasonable compensation paid to a Director as a member of the Board; and (b) any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, mother-in-law or father-in-law of any such person. #0035 Board Meetings a Regular meetings of the Board shall be held at least once every quarter at a time and place to be designated by the President. b. Special meetings may be called at any time by the President or two Directors c. Notice. Notice of regular Board meetings shall be sent to the Directors at least 3 days prior to the meeting. Special meetings of the Board shall be held pursuant to notice of the time, place and purpose thereof either delivered personally or by telephone or sent by US mail or electronic mail to each Director not less than twenty four (24) hours prior to the meeting d. Quorum. A majority of the total number of Directors then in office shall constitute a quorum for the transaction of business #0036 Election Procedures. Directors Each Director shall be elected for a 5 year term, The Board shall nominate one or more individuals for each position to be filled. (See Board of Directors Nomination Form in Appendix A) The Board shall elect Directors at its Regular Board Meeting or Special Board Meeting called for such purpose. If a Director's position is vacant due to a resignation or termination, a Director will be elected to fill that position for the remaining term. Directors shall hold office for the term for which he or she is elected or until such Director's resignation or termination. Proposed new language: Directors 1 Each Director shall be elected for a 5-year term, Directors shall hold office for the term for which he or she is elected or until such Director's resignation or termination by the board. 2 The Board shall'nominate one or more individuals for each position to be filled. (See Board of Directors Nomination Form in Appendix A) The Board shall elect Directors at its Regular Board Meeting or Special Board Meeting called for such purpose. 3 If a Director's position is vacant due to a resignation or termination, when a candidate becomes available to be considered for election to the board, the new candidate's term shall be a new five year term regardless of the years remaining on the former board member's term. (also see 0038). #0037 Officers, Duties and Election. The officers of the Board shall be the President, Vice-President(s), Secretary, and Treasurer. The Officers shall be elected by the Board at the Board meeting at least two (2) months prior to the end of the standard fiscal year. The Board may elect or appoint other officers as the Board may deem advisable. The Officers shall perform such duties as set forth in these By-laws or as determined by the Board. a President. The President shall be the Chief Executive Officer of ESGVCH. He or she shall preside at all meetings of the Board. The President shall perform such other duties and functions as shall be assigned to him or her by the Board. He or she shall be an ex- offrcio member of all standing committees. The President shall, unless otherwise provided by resolution of the Board, possess the power and authority to sign all certificates, contracts, instruments, papers and documents in the name of and on behalf of ESGVCH b Vice-President(s). The Board may elect one or more Vice-presidents, The First Vice - President shall perform the duties and exercise the powers of the President during the absence or unavailability of the President. Each of the vice-presidents shall oversee specific programs and responsibilities as determined by the Board. They shall have additional powers and perform additional duties as shall be assigned by these By-laws or by the Board. c Secretary. The Secretary shall keep the minutes of all meetings of the Board in books provided for that purposes, attend to the giving or serving of all notices of ESGVCH and sign with the President, in the name of ESGVCH, all contracts when authorized to do so. The Secretary shall have charge of such books and papers as the Board shall direct, all of which shall at all reasonable times be open to the examination of any Director, and shall in general perform all the duties incident to the office of Secretary, subject to the control of the Board. A copy of all the minutes shall be filed in the ESGVCH office. d Treasurer. The Treasurer shall be the Chief Financial Officer of ESGVCH, and shall have custody of all the funds and securities of ESGVCH, endorse on behalf of ESGVCH for collection checks, notes and other obligations, and shall deposit the same to the credit of the Corporation in such bank or banks or depositories as the Board may designate; sign all receipts and vouchers for payments; enter or cause to be entered regularly in the books of ESGVCH kept for that purpose full and accurate accounts of all moneys received and paid on account of ESGVCH, and whenever required by the Board shall render statements of such accounts; shall , at all reasonable times, exhibit the books and accounts to any Director; and shall perform all acts incident to the position of Treasurer, subject to the control of the Board. The Treasurer may select an authorized representative to perform one or more of the above duties 90038 Vacancies on the Board a. Absences. Should any Directors miss three (3) consecutive meetings without due cause, the President may declare the position vacated. b. Resignation and Termination. Should any Directors resign or become terminated from his or her membership on the Board, a successor may be elected by the majority of the Board (at a Board meeting) to fill the vacancy. When a candidate becomes available to be considered for election to the board, the new candidate's term shall be a new five-year term regardless of the years remaining on the former board member's term #0038.5 Annual Notice of Membership in the ESGVCH Board of Directors At its annual meeting, after elections have been completed for the board and for the Executive Committee, the board shall cause the list of approved board members and officers to be posted on the ESGVCH website and reported to which ever constituent organizations as have so requested in writing. #0039.1 Bond of Officers and Directors All Officers or Directors of ESGVCH, if required to do so by the Board, shall furnish bonds to ESGVCH for the faithful performance of their duties, in such penalties and with such conditions and security as the Board shall require. ESGVCH shall assume the cost of providing any bond required hereunder. #0039.2 Compensation for Directors No Director of ESGVCH shall be compensated for the performance of services for ESGVCH, but may, by resolution of the Board, be reimbursed for expenses incurred on behalf of ESGVCH. Article 4 Executive Director and Staff #0040 Executive Director The Board may employ an Executive Director who shall manage the daily affairs of ESGVCH and shall serve at the direction of the Board. The Executive Director shall serve as a non -voting ex-officio member of the Board. 0041 In the absence of employing an Executive Director, the board of directors may assume the duties under the leadership of the Board President. 0042 Staff 1 The Executive Director shall propose staff positions necessary, shall recruit, interview, and recommend for employment by the board, such candidates as are qualified and committed to the mission and values of ESGVCH. 2 In absence of an executive director, the board may employ staff as needed to conduct the business of the organization. Article 5: Committees 110050 Creation of Committees The Board will create a committee for each of the program areas of ESGVCH. The Board may create ad hoc committees as needed. The Board will annually designate the chair for the standing committees and other such committees as it may deem to create. Committee chairs must be Directors 40051 Executive Committee The executive officers of the board: the president, vice president, secretary, treasurer, along with the three chair persons of standing committees shall be considered "The Executive Committee." The Executive Committee shall also be considered and function as The Finance Committee and shall review and make recommendations to the whole board regarding financial reports and needs. 40052 Program Committees The main program areas for ESGVCH are: a Emergency Assistance Center (EAC), b Winter Shelter (WS) c Transitional Home (TH) d Health Services (HS) The responsibility of each committee is to oversee its program so it accomplishes the program objectives. #0053Nominating committee The board, under the leadership of the president shall annually designate a Nominating committee. Nominating committee membership cannot include anyone interested in holding an executive office for the new term. #0059 Other Committees The Board shall designate the responsibilities, duties and powers for each committee it creates. Each committee shall exist to carry out the purposes of ESGVCH Article 6 Miscellaneous Provisions #0061 Contracts, Conveyances, etc. All conveyances, contracts and instruments of transfer and assigrunent shall be specifically approved by the Board of Directors and shall be executed on behalf of ESGVCH by such officers or agents as may be specifically authorized by the Board #0062 Execution of Instruments All ESGVCH instruments and documents including, but not limited to checks drafts, bills of exchange, acceptances, notes or other obligations or orders for the payment of money shall be signed by the treasurer and one other authorized signature. 0063 Adjourned Meetings A majority of the Directors present, whether or not a quorum, may adjourn any meeting to another time and place. Notice of such adjourned meeting shall be given even though the time and place thereof are announced at the meeting at which the adjournment is taken 40064 Participation in Meeting by Telephone, Real Time Internet Video Chat, or Email By oral or written permission of a majority of the Board or of a committee designated by the Board may participate in a meeting by means of conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other. Participation in a meeting pursuant to this Section constitutes presence in person at the meeting. #0065 Construction and Definitions Unless the context otherwise requires, the general provisions, rules of construction and definitions contained in the General Provisions of the California Nonprofit Corporation Law and in the California Nonprofit Public Benefit Corporation Law shall govern the construction of these By-laws. 90066 Non -Profit Status ESGVCH may not engage in any activity of a commercial nature that would violate its status as a non-profit organization as defined in existing laws. ESGVCH may not engage in any partisan political activity. #0067 Conduct of Meetings Meetings shall be conducted according to Robert's Rules of Order 90068 Nondiscrimination ESGVCH shall not discriminate in employment, membership, or registered use against any person on the basis of race, color, gender, religion, creed, age, disability, or sexual preference. Article 7: Dissolution 0071 General In the event of dissolution of ESGVCH, all the assets, real and personal, shall be distributed to such charitable organization or organizations as are qualified as tax exempt under Section 501 3 of the Internal Revenue Code or 1986, as amended, or corresponding provisions of any subsequent federal income tax laws as the Board shall determine. Any such assets not so disposed of, for whatever reason, shall be disposed of by order of a Court with appropriate jurisdiction to such organization or organizations as said Court shall determine, which are organized and operated exclusively for charitable purposes. 0072 No Inurement No part of the net earnings of assets of ESGVCH shall be distributed to or inure to the benefit of any Director of ESGVCH, contributor, or private person. Article 8: Fiscal Year 0081 The fiscal year of ESGVCH shall be from July 1 to June 30 of the following year. Article 9: Amendments, Rules, and Regulations 40091 Amendments These By-laws may be altered or amended at any duly called meeting of the Board at which a quorum is present by a majority vote, provided that written notice naming the substance of the proposed amendment has been sent to each Director at least ten (10) days in advance of the date of the meeting, unless such notice is waived by all the Directors. 90092 Rules and Regulations The Board may adopt additional rules and regulations, general or specific, for the conduct of their meetings, and additional rules and regulations, general or specific for the conduct of the affairs of ESGVCH provided, however, no such additional rule or regulation shall be inconsistent with or in contravention of any provisions of the Articles of Incorporation or these By-laws. 40093 Periodic Reviews These By-laws and the associated policies shall be reviewed annually. Last reviewed and affnrrned July 1, 2011. #500 Conflict of Interest All Board of Director members, executive officers and employees of the ESGVCH shall: 1 Maintain the highest standards of conduct and integrity when conducting ESGVCH business 2 Have no outside interests that may be incompatible with or involve a conflict of interest with their duties, functions, and responsibilities for ESGVCH. 3 Abide by applicable federal, state, county, and municipal statures, regulations, and other ordinances concerning conflicts of interest. 4 Directors, officers and employees of ESGVCH are prohibited from the following associations unless they have fully disclosed such associations and have received specific approval from the board to continue such associations. a Serving in either paid or volunteer capacity as a director, partner, employee, or representative in any organization that does business with or receives funds from ESGVCH. b Being imme3diately related to any vendor, contractor, or consultant paid by ESGVCH funds. c Have any direct financial interests in any organization that does business with or receives grants from ESGVCH. Note: ownership of less than .001% of the stock of a corporation is not a direct financial interest. 5 Directors, officers, and employees of ESGVCH are prohibited from accepting, directly or indirectly, payments, loans, gifts, commissions, services, promised future benefits, gratuities, or other items of value from any organization or individual doing business with ESGVCH, except for beverages, food, social invitations, access to parking while visiting the organization or occasional shared local transportation for a meeting. Nothing shall be received unless it is of minimal value (not to exceed $25, and in keeping with good business ethics and that does not in any way obligate the recipient on behalf of ESGVCH with a vendor. 6 To ensure compliance with this policy, all directors, officers, and employees of ESGVCH shall submit and/or recertify their agreement with this policy on an annual basis. #502 Board of Director Member Limits of Authority 1 Individual Board of Director members are not authorized to take public stands on positions that are contrary to those of ESGVCH. This policy is not intended to prevent Board of Director members from taking personal positions on public issues, but only to prevent giving the appearance that the Board of Director member is speaking officially on behalf of ESGVCH. 2 Official positions or statements may only be put forth after full approval by the board at a regular business meeting. Such positions should be recorded as an appendix to the policy manual for future reference. Approl�ed 12114111 #505 Endorsements of Materials or Products The Board of Director may not at any time give endorsements for any organizations, programs or products. The Board of Directors may approve for distribution and sale a variety of materials, programs, and products that are in harmony with the goals and purposes of ESGVCH. Approved 8/26/10 ARTICLES OF INCORPORATION OF EAST BAN GABRIEL VALLEY COALITION FOR THE HOMELESS Ei\IDU1tSED F I L E D In Iht; Ui(iCo of the Secretory of Stale of tho State of Calitotnia f 4 P 7 1994 TONY MILLER A California Nonprofit Public Benefit CorparatA�% Soctel3ry or stale I The name of this corporation is: EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS II This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. it is organized under the Nonprofit Public Benefit Corporation Law for public and charitable purposes. The public and charitable purposes of the corporation are to provide for the needs of the homeless in the San Gabriel Valley and to educate the public concerning those needs. This corporation is organized exclusively for charitable, religious, and educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal revenue law. Notwithstanding any other provision of these Articles, this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this corporation, and the corporation Shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under Section 501(c) (3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United states intorxzal revenue law or (b) by a corporation, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal revenue law. III The name and address in California of the corporation's initial agent for service of process is: RONALD J. SACHS 2056 Lynbrook Hacienda Heights, California 91745 IV (a) No substantial part of the activities of this corporation shall consist of lobbying or propaganda, or otherwise attempting to influence legislation, except as provided in section 501(h) of the Internal Revenue Code of 1986 and this corporation shall not participate in or intervene in (including publishing or distribut- ing statements) any political campaign on behalf of or in opposi- tion to any candidate for public office. (b) All corporate property is irrevocably dedicated to the purposes set forth in Article 2 above. No part of the net earnings of this corporation shall, inure to the benefit of any of its directors, trustees, officers, private shareholders or members, or to individuals. (c) on the winding up and dissolution of this corporation, after paying or adequately providing for the debts, obligations and liabilities of the corporation, the remaining assets of this corporation shall be distributed to such organizations organized and operated exclusively for charitable purposes which have established their tax-exempt status under Section 501(c)(3) of the Internal Revenue Code of 1986, or the corresponding provision of any future United States internal revenue law and which have established their tax-exempt status under Section 23701d of the California Revenue and Taxation Code, or the corresponding section of any future California revenue and taw; '�— oNAL,D J. SACHS, Incorporator I am the person whose name is subscribed below. I am the sole Incorporator of EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS and have executed these Articles of Incorporation. The foregoing Articles of Incorporat:i_gri ar` my act and deed. Executed on e , 1994, at Hacienda Heights, California. I declare that the foregoing is true-andor.,a.-ect. R ALD J. SACHS, Incorporator CERTIFICATION As the Executive Director, or duly authorized representative of ESGVCH (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. I also certify that, to the best of my knowledge, the information submitted with this funding application is complete and accurate. I understand the additional information and/or documentation may be required if an award is granted. If award CDBG funding, I understand my organization will enter into a Subrecipient Agreement and must comply with HUD regulations and the City's insurance requirements. All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally, shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Megan Ryan Program Manager Prin Name Title of Officer 02/01 /24 ignatur I 0V Date 626-333-7204 Phone Number megan@esgvch.org Email Address Has the agency received notification of findings or concerns in the past 5 years? ❑ Yes N No If Yes, please explain the concern/finding and corrective actions taken: 11�1'ag�. INTERNAL REVENUE SERVICE P. O. BOX 2508- CINCINNATI, OR 45201 j �` `'1 . 1%T Date: EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS PO BOX 93256 CITY OF INDUSTRY, CA 91715-3256 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 95-4508436 DLN: 17053265723097 Contact Person: SHAWNDEA KREBS ID4 31072 Contact Telephone Number: (877) 829-5500 Public Charity Status; 170 (b) (1) (A) (vi) Our.letter dated April 1995, stated you would be exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code, and you would be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, you are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501(c) (3) of the Code. Publication 557, Tax -Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll -free number for forms, (800) 829-3676. Information is also available on. our Internet Web Site at www.irs.gov. If you have general questions about exempt organizations, please call our toll -free number shown in the heading. Please keep this letter in your permanent records. Sincerely }yours, Robert Choi Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO/CG) East San Gabriel Valley Coalition for the Homeless Accomplishments Individuals Actual Projected 6/22-12/23 Current 24/25 Unduplicated- 220 Duplicated- 544 Total Visits- 764 Unduplicated- 300 Duplicated-1000 Total Visits- 1300 Review Payments - Details by Payee *****8007 : Puente Villa LLC Jimmy N Chavez - Prorated for 28 of 29 days HAP $971.00 Jimmy N Chavez - 1511 Puente Avenue Unit 15 HAP $1,006.00 Jimmy N Chavez- 1511 Puente Avenue Unit 15 HAP $1,006.00 Jimmy N Chavez - EHV Owner Incentive EHV-OWNER $2,500.00 $5.483.00 *****5074 : Monrovia 612, LP Antonio A Escobedo - 723 Walnut Court, Unit A HAP $1,731.00 Antonio A Escobedo - 723 Walnut Court, Unit A HAP $1,731.00 Antonio A Escobedo - 723 Walnut Court, Unit A HAP $1,731.00 $5.193.00 *****9132 : Roman Basin Leda D Bluitt - Adjusted for payment on 4/1/2024 HAP $282.00 $282.00 *****5447 : EZ APT LLC Meybel Torres - Adjusted for payment on HAP $442.00 Meybel Torres - Adjusted for payment on HAP $442.00 $884.00 Grand Total: $11,842.00 02024, MRI Software LLC - All Rights Reserved. Review Payments - Details by Payee GN 04/08/2024 Page 1 ITEM NO. 9 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance s a� iEL DATE: April 17, 2024 SUBJECT: Implement and Update Written Policies and Procedures for Accounting and Financial Reporting, Federal Awards Management, and Automated Clearinghouse (ACH) and Wire Transfer Policy and Procedures SUMMARY The purpose of this staff report is to present updated accounting and financial reporting and federal awards management related policies and procedures as recommended by the City's independent auditors, and updated ACH and wire transfer policy and procedures to the City Council for review and approval. RECOMMENDATION it is recommended that the City Council review and approve the following accounting and financial reporting policies and procedures as follows: 1. Federal Awards Management Policy 2. Subrecipient Monitoring Policy 3. Write-off Policy 4. ACH and Wire Transfer Policy and Procedures FISCAL IMPACT None BACKGROUND The City's independent auditors have recommended implementing a policy and procedure for subrecipient monitoring. When the City received the American Rescue Plan Act (APRA) funds, there were some entities that the City designated to receive a subaward to achieve various approved community programs and projects. Federal regulation requires the City to monitor these subrecipients of the federal awards, thus the new policy and procedure will provide guidance for staff to fulfill the requirements. The auditors have also recommended the City to implement a policy and procedure for writing off uncollectible receivables. The ability to write off uncollectible receivables will provide a fair representation of the City's accounting records. The Federal Awards Management Policy has also been updated to reflect some requirements by the California Department of Transportation. The ACH and Wire Transfer Policy and Procedures have been updated to enhance security measures, minimize the risk of unauthorized transactions, and improve overall security. Page 1 / 2 ALTERNATIVES None LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Federal Awards Management Policy 2. Subrecipient Monitoring Policy 3. Write-off Policy 4. ACH and Wire Transfer Policy and Procedures Page 2 / 2 ` HU90F , City of Baldwin Park $AN.6ARlEL VAIpLEY- Policy and Procedures for Federal Awards Administration (Updated and Effective April 17, 2024) Grant Administration The purpose of this policy is to establish procedures for administrating federal awards within the guidelines. The City of Baldwin Park does not have a centralized grants department; therefore, it is the responsibility of each department obtaining a grant to care for and be familiar with all grant documents and requirements. If a grant is Federal, the department should immediately notify the Director of Finance for inclusion in the City's Single Audit. For the purpose of this policy, "Program Director' applies to the individual within a given department who will be responsible for the grant, and the "Administrator" applies to the federal grant agency. 1. Grant Development, Application, and Approval a. Legislative Approval — Once the grant plan is developed and the application is filed with the granting agency, legislative approval is required. If such legislative approval is not specifically required by the written terms of the grant, then the department head may, at his or her discretion, approve grant applications. In this case, a copy of the application shall be sent to the Administrator's office. If an award is given, a copy of the signed agreement shall also be furnished to the Administrator's office and the City's Director of Finance. Electronic copies are preferable. b. Matching Funds — Grants that require City matching funds must be coordinated through the Administrator's office. Available funds must be identified within the existing budget or a budget adjustment will be required for the match. Depending on the nature of the grant, there may be some considerations that may require further discussion and long-term planning prior applying for the grant. For example, the grant establishes a level of service that cannot be maintained once the grant funds are depleted. c. Grant Budgets — Most grants require the submission of an expenditure budget to the granting agency. The department head should review this requirement prior to submission and provide the personnel and all related cost projections to the City's Director of Finance for the budget preparation. 2. Grant Program Implementation a. Notification and Acceptance of an Award — Official notification of a grant award is typically sent by a funding agency to the program director and/or other official designated in the original grant proposal. However, the authorization to actually spend grant funds is derived from the Board through the approval of a grant budget. This is done with the adoption of the Government -wide operating budget, as the grant budget is a component of such. b. Establishment of Accounts —The department that obtained the grant will provide the Administrator's office with information needed to establish revenue and expense accounts for the project. Ordinarily, this information will include a copy of both a summary of the project and the budget. c. Purchasing Guidelines — All other Government purchasing and procurement guidelines apply to the expenditure of grant funds. The use of grant funds does not exempt any purchase from normal purchasing requirements. All typical paperwork and bidding requirements apply. All normal staff approvals apply. When in doubt, the Program Director should contact the Administrator's office for further assistance. 3. Financial and Budgetary Compliance a. Monitoring Grant Funds — The financial software is considered to be City of Baldwin Park's "official" accounting system. Ultimately, the information in this system is what will be audited and used to report to governing boards. Program Directors shall use inquiries and reports generated directly from the financial software to aid in grant tracking. If any "off - system" accounting records are maintained, it is the responsibility of the Program Director to ensure that the program's internal records agree to the City's accounting system. Departments may use some internal mechanism (such as a spreadsheet) to monitor grant revenues, expenditures and budgetary compliance, however all such financial information will also be maintained in the City's financial software system. b. Fiscal Years — Occasionally, the fiscal year for the granting agency will not coincide with the City's fiscal year. This may require adjustments to the internal budget accounts and interim financial reports as well as special handling during the fiscal year-end close. It is the responsibility of the department head to oversee their grant budgets within his/her department and to bring such discrepancies to the attention of the Administrator and Director of Finance at the time the grant accounts are established. c. Grant Budgets — When the accounting structure for a grant is designed, it will include the budget that was prepared when the grant application was submitted. The terms of each specific grant will dictate whether any budget transfers between budgeted line items will be permitted. In no case will the Program Director be authorized to exceed the total budget authority provided by the grant. If grant funds have not been totally expended by fiscal year-end, it is the responsibility of the Program Director to notify the Director of Finance that budget funds need to be carried forward to the new fiscal year, and to confirm the amounts of such carryforwards. This can be done during the City's normal annual budgeting process. Carryforwards of grant funds will be subjected to maximum allowable amounts/percentages based on the grant award agreement and/or the Uniform Guidance compliance supplement. d. Capital Assets — City of Baldwin Park is responsible for maintaining an inventory of assets purchased with grant monies. The City is accountable and must make them physically available for inspection during any audit. The Director of Finance must be notified immediately of any sale of these assets. Customarily, the proceeds of the sale can only be used on the grant that purchased them. In most cases, specific governing regulations can be found in the original grant. The individual department overseeing the grant will coordinate this requirement. All transactions that involve the acquisition or disposal of grant funded capital assets must be immediately brought to the attention of the Director of Finance. 4. Record Keeping a. Audit Workpapers — The City's external auditors audit all grants at the end of each fiscal year. The department who obtained the grant will prepare the required audit workpapers. These will then need to be sent to the Director of Finance within a reasonable time following year end. b. Record Keeping Requirements — Grant record keeping requirements may vary substantially from one granting agency to another. Consequently, a clear understanding of these grant requirements at the beginning of the grant process is vital. The Program Director within a department applying for a grant will maintain copies of all grant draw requests, and approved grant agreements including budgets. Uniform Guidance Compliance Supplement - General Information City Policies -The following financial policies/guidelines have been separately reviewed and approved by the City Council. These policies may be incorporated into this document by reference. All of the policies below are applicable to Federal grants where appropriate: • Accounts Payable Guidelines • ACH Policy • Bidding Policy • Bond and Annexation Policy • Contracts — Designate Signatory • Fixed Assets Policy • Illegal or Unauthorized Expenditures • Insurance Settlement Policy • Investment Policy • Purchasing Policy • Travel Reimbursement Policy Please see the City's Code of Ordinances and/or Policies on the City of Baldwin Park website for a full listing of policies. Uniform Guidance Compliance Supplement - Activities Allowed/Un-allowed and Allowable Costs/Cost Principles The requirements for allowable costs/cost principles are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions or the award. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. All grant expenditures will be in compliance with the Uniform Guidance, State law, City Government policy, and the provisions of the grant award agreement will also be considered in determining allow ability. Grant funds will only be used for expenditures that considered reasonable and necessary for the administration of the program. 2. Grant expenditures will be approved by the department head when the bill or invoice is received. The terms and conditions of the Federal Award will be considered upon approval. Accounts payable disbursements will not be processed for payment until all necessary approval has been obtained. 2. Payroll costs will be documented in accordance with the Uniform Guidance. Specifically, compensation for personal services will be handled as set out in §200.430 and compensation for fringe benefits will follow §200.431 of the Uniform Guidance. Uniform Guidance Compliance Supplement - Cash Management Source of Governing Requirements — The requirements for cash management are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions or the award. 3 In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Most of the City's grants are awarded on a reimbursement basis. As such, program costs will be expended and disbursed prior to requesting reimbursement from the grantor agency. If Federal grant funds are received first, care will be taken in order to minimize the time elapsing between receipt of Federal funds and disbursement to contractors/employees/sub-recipients according to §200.302 (6) of the Uniform Guidance. 2. Cash draws will be initiated by the Program Director who will determine the appropriate draw amount. Documentation of how this amount was determined will be retained. Payments and travel costs will be handled in a manner consistent with the City's existing Accounts Payable policies and in accordance with §200.305 (payments) and §200.474 (travel costs) of the Uniform Guidance. 3. The physical draw of cash will be processed in the City's financial software, Tyler Incode 10 and related banking system, or through the means prescribed by the grant agreement for other awards. 4. Supporting documentation or a copy of the cash draw paperwork will be filed along with the approved paperwork described above by the Finance Department, the grant receiving department, and retained for audit purposes. Uniform Guidance Compliance Supplement - Eligibility Source of Governing Requirements — The requirements for eligibility are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. Additional Policies and Procedures. The following policies and procedures will also be applied, to the extent that they do not conflict with or contradict the existing City/Board policies. 1. Federal grants will only benefit those individuals and/or groups of participants that are deemed to be eligible. 2. Initial eligibility determinations will be made by the Program Director based on the grant award/contract. Sufficient documentation to support these determinations will be retained and made available to administration, auditors, and pass -through or grantor agencies, upon request. It is the receiving grant department's responsibility to maintain complete, accurate, and organized records to support eligibility determinations. Uniform Guidance Compliance Supplement - Equipment and Real Property Management Source of Governing Requirements — The requirements for equipment are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. Additional Policies and Procedures. The following policies and procedures will also be applied, to the extent that they do not conflict with or contradict the existing policies. In order to ensure compliance with these requirements, The City has implemented the following policies and procedures: 1. All equipment will be used in the program for which it was acquired through Federal grants/funds. 2. When required, purchases of equipment will be pre -approved by the grantor or pass -through agency. The Program Director will be responsible for ensuring that equipment purchases have been previously approved, if required, and will retain evidence of this approval. 121 3. Property/Equipment records will be maintained, a physical inventory shall be taken every two years, and an appropriate system shall be used to safeguard assets. 4. When assets with a current per unit fair market value of $5,000 or more are no longer needed for a Federal program, a request for written guidance shall be made from the grantor agency as to what to do with the property/equipment prior to sale or relocation. The City shall abide with the requirements set out in §200.311 and §200.313 of the Uniform Guidance in this regard. If a sale will take place, proper procedures shall be used to provide for competition to the extent practical and result in the highest possible return. Uniform Guidance Compliance Supplement - Matching, Level of Effort and Earmarking Source of Governing Requirements — The requirements for matching are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for level of effort and earmarking are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. City of Baldwin Park defines "matching", "level of effort", and "earmarking" consistent with the definitions of the Uniform Guidance Compliance Supplement: Matching or cost sharing includes requirements to provide contributions (usually non -Federal) or a specified amount or percentage of match Federal awards. Matching may be in the form of allowable costs incurred or in -kind contributions (including third -party in -kind contributions). Level of effort includes requirements for (a) a specified level of service to be provided from period to period, (b) a specified level of expenditures from non -Federal or Federal sources for specified activities to be maintained from period to period, and (c) Federal funds to supplement and not supplant non- Federal funding of services. Earmarking includes requirements that specify the minimum and/or maximum amount of percentage of the program's funding that must/may be used for specified activities, including funds provided to subrecipients. Earmarking may also be specified in relation to the types of participants covered. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Compliance with matching, level of effort, and earmarking requirements will be the responsibility of Program Director. 2. Adequate documentation will be maintained to support compliance with matching, level of effort, and earmarking requirements. Such information will be made available to administration, auditors, and pass -through or grantor agencies, as requested. Uniform Guidance Compliance Supplement - Period of Performance Source of Governing Requirements — The requirements for period of performance of Federal funds are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Costs will be charged to an award only if the obligation was incurred during the funding 5 period unless pre -approved by the Federal awarding agency or pass -through grantor agency. 2. All obligations will be liquidated no later than 90 days after the end of the funding period or as specified by program legislation. 3. Compliance with period of performance requirements will initially be assigned to the Program Director. Uniform Guidance Compliance Supplement - Procurement, Suspension and Debarment Source of Governing Requirements — The requirements for procurement are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for suspension and debarment are contained OMB guidance in 2 CFR part 180, which implements Executive Orders 12549 and 12689, Debarment and Suspension; Federal agency regulations in 2 CFR implementing the OMB guidance; the Uniform Guidance; program legislation; Federal awarding agency regulations; and the terms and conditions of the award. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Purchasing and procurement related to Federal grants will be subject to the general policies and procedures of the City. (See City Purchasing and Bidding Policy) 2. Contract files will document the significant history of the procurement, including the rationale for the method of procurement, selection of the contract type, contractor selection or rejection, and the basis of contract price. 3. Procurement will provide for full and open competition. 4. No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents can neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. If the financial interest is not substantial or the gift is an unsolicited item of nominal value, no further action will be taken. However, disciplinary actions will be applied for violations of such standards otherwise. 5. The City will avoid the acquisition of unnecessary or duplicative items. Consideration will be given to consolidating or breaking out procurements to obtain a more economical purchase. Where appropriate, an analysis will be made of lease versus purchase alternatives, and any other appropriate analysis to determine the most economical approach. The City will also analyze other means, as described in §200.318 of the Uniform Guidance, in order to ensure appropriate and economic acquisitions. 6. The Government is prohibited from contracting with or making sub -awards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred. "Covered transactions" include those procurement contracts for goods and services awarded under a non -procurement transaction (i.e., grant or cooperative agreement) that are expected to equal or exceed $20,000 or meet certain other specified criteria. All non -procurement transactions (i.e., sub -awards to subrecipients), irrespective of award amount, are considered covered transactions. 7. The City of Baldwin Park will include a suspension/debarment clause in all written contracts in which the vendor/contractor will certify that it is not suspended or debarred. The contract will also contain language requiring the vendor/contractor to notify the Government immediately upon becoming suspended or debarred. This will serve as adequate documentation as long as the contract remains in effect. 8. The Program Director or designee will be responsible for reviewing and tracking a year-to- date transaction report from the City's accounting system. Any vendor with accumulated transactions equaling or exceeding $20,000 that is not subject to a written contract including a suspension/debarment clause or for which a signed statement or suspension or debarment is not on file will be subject to additional procedures. The Program Director or designee will check the Excluded Parties List System (EPLS) maintained by the General Services Administration (GSA) for the vendor's name. A potential match will be followed -up on immediately. Each vendor searched on EPLS will be initialed on the vendor transaction report and the report will be signed and dated on the first or last page. The vendor transaction report will be retained as evidence of control. 9. If a vendor is found to be suspended or debarred, the City will immediately cease to do business with this vendor. 10. Executed contracts will be retained and filed by the City Clerk's office and the Program Director. Uniform Guidance Compliance Supplement - Program Income Source of Governing Requirements — The requirements for program income are found in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Program income will include (but will not be limited to): income from fees for services performed, the use or rental of real or personal property acquired with grant funds, the sale of commodities or items fabricated under a grant agreement, and payments of principal and interest on loans made with grant funds. It will not include interest on grant funds unless otherwise provided in the Federal awarding agency regulations or terms and conditions of the award. 2. The City will allow program income to be used in one of three methods: a. Deducted from outlays b. Added to the project budget c. Used to meet matching requirements Absent specific guidance in the Federal awarding agency regulations or the terms and conditions of the award, program income shall be deducted from program outlays. 3. Program income, when applicable, will be accounted for as a revenue source in the same program code (whether it is division or project in the financial software Tyler Incode 10) as the Federal grant. Uniform Guidance Compliance Supplement — Reporting 7 Source of Governing Requirements — Reporting requirements are contained in the following documents: Uniform Guidance, Performance reporting, 2 CFR section 215, Performance reporting, 2 CFR section 215.51, program legislation, ARRA (and the previously listed OMB documents and future additional OMB guidance documents that may be issued), the Transparency Act, implementing requirements in 2 CFR part 170 and the FAR, and previously listed OMB guidance documents, Federal awarding agency regulations, and the terms and conditions of the award. In order to ensure compliance with these requirements, City has implemented the following policies and procedures: Reports will be submitted in the required frequency and within the required deadlines. a. Submitting an invoice (progress payment) to Caltrans at least once every six months pursuant to Section 5.2 of the Local Assistance Procedures Manual and the Master Agreement between Caltrans and the City, or as indicated by the specific grant guidelines. 2. Reports will be completed using the standard forms (as applicable) and method of delivery (i.e., email, grantor website, postal service, etc.). 3. Regardless of the method of report delivery, a copy of the submitted report will be retained along with any documentation necessary to support the data in the report. The report will evidence the date of submission in order to document compliance with timeliness requirements. This may be done either physically or electronically. 4. Financial reports will always be prepared based on the general ledger using the required basis of accounting (i.e., cash or accrual). In cases where financial data is tracked outside of the accounting system (such as in spreadsheets or paper ledgers), this information will be reconciled to the general ledger prior to report submission. 5. Any report with financial -related data will either be prepared or reviewed by the Program Director and will have the appropriate review based on specific grant guidelines. 6. Preparation of reports will be the responsibility of Program Director. All reports (whether financial, performance, or special) must be reviewed and approved by the Director of Finance (as applicable) prior to submission. This will be evidenced by either physical signatures or electronic timestamps of approval. 7. Copies of submitted reports with preparer and reviewer signatures and data will be filed with supporting documentation and any follow-up correspondence from the grantor or pass -through agency. Copies of all such reports will be made available to administration, auditors, and pass - through or grantor agencies, as requested. Uniform Guidance Compliance Supplement — Subrecipient Monitoring Source of Governing Requirements — The requirements for subrecipient monitoring are contained in 31 USC 7502(f) (2) (B) (Single Audit Act Amendments of 1996 (Pub. L. No. 104-156)), Uniform Guidance, program legislation, 2 CFR parts 25 and 170, and 48 CFR parts 4, 42, and 52 Federal awarding agency regulations, and the terms and conditions of the award. The City will review and oversee subrecipient activity and obtain a copy of their single audit. Other oversight processes and procedures will be established on a case by case basis, dependent on grant requirements and the level of activity of the sub -recipient. Uniform Guidance Compliance Supplement - Special Tests and Provisions Source of Governing Requirements — The laws, regulations, and the provisions of contract or grant W agreements pertaining to the program Additional Policies and Procedures. The following policies and procedures will also be applied to the extent that they do not conflict with or contradict the City's policies listed on page 3: In order to ensure compliance with these requirements, City has implemented the following policies and procedures: 1. The Program Director will be assigned the responsibility for identifying compliance requirements for special tests and provisions, determining approved methods for compliance, and retaining any necessary documentation. Uniform Guidance Compliance Supplement — Time and Effort Reporting Source of Governing Requirements — As a recipient of federal funding, the City of Baldwin Park is required to comply with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Policy Statement: 1. Each employee whose time is committed to a federally sponsored program is required to complete a time and effort report (timesheet). 2. The City of Baldwin Park will use an "after -the -fact -effort" reporting system. This indicates that the distribution of salaries and wages will be supported by time and effort reports. 3. Time and Effort Reporting shall reasonably reflect the percentage distribution of effort expended by the City employees involved in federally funded grants. These reports shall reasonably reflect the activity for which the employee is compensated and shall include all activities on an integrated basis. Time and effort reports must represent, in percentages totaling 100%, a reasonable estimate of an employee's effort for the period reported. 4. The Finance Department is responsible for the distribution, collection, and retention of copies of all time and effort reports. Procedures: 1. The Program Director will identify and determine the specific employees required to complete time and effort reports for each payroll cycle. This determination should align with the grant budget submitted to the grantor. 2. City employees receiving a time and effort report shall complete with the actual percentages of effort for the given period. They will sign the effort report to verify and obtain the manager's signature. 3. The federal grant program distribution of wages/salaries for each employee should be supported by the time and effort report which includes the actual effort and the following: • Employee Name • Payroll Period • Grant Name(s)/Fund#/Project# • Payroll job code allocation number(s) • Total hours paid during the pay period. Reports must account for all of the employee's hours. This means total hours during the pay period which includes the regular, overtime, sick, vacation, holiday, and/or any other hours reported during the pay period. • Hours worked during the pay period for each grant project, program or non-federal W activity. The report must reflect an "after -the fact" distribution of the actual employee's hours. This means the number of hours worked on each program if the employee worked on multiple programs. • Supervisor signature. The supervisor having first-hand knowledge of the work performed by the employee will review and sign -off on the time and effort report. 4. Each time and effort report may be accompanied with documentation as needed that provides evidence of effort throughout the time and period of the report. 5. All employees must sign their own individual time and effort report. In addition, the Program Director must review, verify and sign or approve electronically all effort reports and must be submitted to the Finance Department. 6. Any salary reallocation or adjustments resulting from time and effort reports will be made as determined between the Finance Director and Program Director. 7. Evidence of salary reallocations (budget revisions) must accompany a modified time and effort report. 8. The Finance Department will incorporate the time and effort reports in the grant file and retain them for compliance purposes. These reports should be completed in a timely manner and must be made available for audit. Uniform Guidance Compliance Supplement — Single Audit Requirements The Schedule of Expenditures of Federal Awards (SEFA) reporting is the process of preparing a financial statement schedule that lists the City of Baldwin Park's expenditures of federal assistance for the fiscal year by federal agency, grant number and amount. SEFA reporting is required under the Uniform Guidance, 2 CFR 200, Subpart F — Audit Requirements, if the City of Baldwin Park is subject to the Single Audit requirement, which is triggered when the federal expenditures reported on the SEFA meet the Federal threshold for major federal programs within a fiscal year. Reporting Guidelines: The City of Baldwin Park's SEFA is conducted by the Finance Department and is published as part of the Single Audit Reporting Package. The Schedule should include all expenditures of federal awards that were received directly from a federal agency and indirectly (pass -through) from a state agency, local government or other nongovernmental entity. Federal award information can be found in the staff report presented to the City Council or provided by the department requesting the Federal award. Report award -related expenditures in the year they take place, even if the government will not be reimbursed by the awarding agency until the following year. At a minimum, the SEFA should contain the following for each federal grant: - Grant agreement and notice of the award as applicable - Type of grant (e.g., reimbursement basis or structured payments) - Program name and cluster title (if applicable) - Name of federal funding agency - The Catalog of Federal Domestic Assistance (CFDA) number for each reward - Pass -through entity (if applicable) - Pass -through entity identifying number (if applicable) - Amount passed through to each subrecipient (if applicable) - Award amount 10 Award date Match requirement (if applicable) - Period of performance Footnote disclosures or comments The SEFA should be prepared on the same basis of accounting as the financial statements To facilitate timely and accurate preparation of a SEFA for fiscal year end, a monthly reconciliation of expenditures in the general ledger should be performed. The City should include grant -specific coding/project number in their charts of accounts to identify eligible expenditures. The Finance Department should review grants included in the previous year's SEFA to determine if they should be included in the current year SEFA. It is important to note that the expenditures reported on the SEFA will not necessarily tie to those reported on the operating statement, especially if the federal awards include loans or non -cash awards (property, supplies, etc.). In situations where expenditures reported in the SEFA are not the same as the expenditures reported in the general ledger (due to outstanding loan balances, timing of grant awards, expenditures incurred in a prior period, etc.), a reconciliation should be included in the notes to the SEFA. The City is required to submit the Data Collection Form and the reporting package to the Federal Audit Clearinghouse and the State Controller's Office in accordance with Federal guidelines, which include the Basic Financial Statements of the City, within the earlier of 30 days after receipt of the auditor's report, or nine months after the end of the audit period. Housing Quality Standard Inspections and Utilities Allowance In regard to Housing Quality Standard Inspections and Utilities Allowance, please refer to the Baldwin Park Housing Authority Administration Plan, which sets the standards for the Housing Division for inspection and reviews the utilities allowance in a timely manner. The Housing Authority Administration Plan is maintained by the Housing Manager and the Community Development Director and reviewed and adopted by the City Council. 11 „s;, PiU86F,” A TEE, City of Baldwin Park AN RRIEE ; �p VALLEY yap' 4R Fo rt Policy and Procedures for Subrecipient Monitoring (Updated and Effective April 17, 2024) The purpose of this policy is to establish procedures for monitoring governmental agencies, entities, or non-profit organizations that receive federally funded subaward from the City of Baldwin Park. The policy ensures subrecipients achieve performance goals and comply with federal law and regulations and with the provisions of any agreement that governs the subaward. OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200) ("Uniform Guidance"), specifically §200.332, requires pass -through entities to evaluate each subrecipient's risk of noncompliance in order to determine the appropriate monitoring level, monitor the activities of subrecipient organizations to ensure that the subaward is in compliance with applicable Federal statutes and regulations and terms of the subaward, and verify that subrecipients are audited as required by Subpart F of the Uniform Guidance. How to determine a Subrecipient Below are a few definitions and examples to help determine if the entity is a subrecipient or they are a contractor. The subrecipient monitoring policies and procedures do not apply to contractors. Subrecipient • Performance is measured against whether the objectives of the program are met • Responsible for programmatic decision making • Adheres to applicable program compliance requirements • Uses the sponsored program funds to carry out their portion of the programmatic effort of the project Contractor • Provides goods and services within normal business operations • Provides similar goods and services to many different purchasers • Operates in a competitive environment • Provides goods and services ancillary to the operation of the program • Provides goods and services which are not subject to compliance requirements of the Federal program as a result of the agreement, though similar requirements may apply for other reasons Who is responsible for monitoring the Subrecipient The department that is working with the entity receiving the subaward shall be responsible for monitoring the subrecipient ensuring compliance to the program. The monitoring process will involve the Finance Department in regards to any assessment in the financial reports. Subrecipient Agreement When preparing a contractual agreement with the subrecipient, the agreement must have the following information: • Subrecipient name • Subrecipient Authorized Representative and program contact information • Subrecipient Employee Identification Number (EIN) • Subrecipient DUNS number • Federal Award Identification Number (FAIN) • Name of the Federal Awarding Agency • Contact information for the official at the Federal Awarding Agency • Catalog of Federal Domestic Assistance (CFDA) number and name • Federal award date • Total amount of the federal award and Indirect Cost Rate • Federal award project description • A notation indicating the funds are for research and development (if applicable) • Start and end date of the agreement • Amount of federal funds budgeted for the agreement and Indirect Cost Rate allowed • A statement that all activities must be in accordance with federal statutes, regulations, and terms and conditions of the federal award (provide the subrecipient a copy of the award documents) • A detailed description of any additional requirements the subrecipient to be responsible for such as performance and/or financial reports, attending meetings and/or trainings, etc. • A statement about the monitoring activities, such as where/when they will take place; also include a statement indicating the subrecipient will collaborate on monitoring activities including providing requested financial documents • A statement indicating if any of the items in the agreement change during the period of performance, the agreement will be amended • Provide close out terms and conditions Subrecipient Risk Assessment Prior to award, the department shall evaluate the subrecipient's risk of noncompliance with the Uniform Guidance, and the terms and conditions of the subaward, which risk assessment shall be documented, 2 CFR § 200.332(b). Depending on the City's assessment of a subrecipient's noncompliance, following award, the City may utilize the tools specified in Subrecipient Monitoring, described below. Subrecipients who pose a greater risk of noncompliance should be subject to more intensive, and more frequent monitoring. The County's evaluation of the subrecipient's risk of non-compliance may include consideration of such factors as: • Subrecipient's prior experience with the same or similar subawards • Results of previous audits • Changes to subrecipient's personnel or systems • Extent and results of federal awarding agency monitoring Subrecipient Monitoring The City shall monitor subrecipients on a quarterly basis (90 days) throughout the term of the agreement (department should establish a regular monitoring schedule and document all monitoring), to ensure all subrecipients comply with the Uniform Guidance, that the subaward is used for authorized purposes, and that the subaward performance goals are achieved, as follows 2 CFR § 200.332(d): • Reviewing subrecipient's financial and performance reports • Ensuring subrecipients provide timely reports and information, as required by the federal awards • Following up and ensuring the subrecipient takes timely and appropriate action on all deficiencies as detected through audits, on -site reviews, and written confirmation from the subrecipient, highlighting the status of actions planned or taken to address Single Audit findings • Issuing a management decision on Audit Findings, as required by 2 CFR § 200.521 (Management Decision) Monitoring methods may include, but are not limited to (2 CFR § 200.332(e)): • Frequent (monthly or bi-monthly), scheduled phone conversations with the subrecipient's management • In -person or Virtual meetings with the subrecipient's management • Written progress reports • Financial status reports • Periodic checks of the SAM Exclusions on the SAM.gov website • Review of draft deliverables Subrecipient Monitoring Certification Upon the completion of the monitoring process, a written documentation of the monitoring report shall be prepared by the department and approved by the Director of Finance. Closeout of Subrecipient Awards The City shall initiate subaward closeout actions following the conclusion of the subaward period of performance. See 2 CFR § 200.344 for the list of actions required to complete this process. 3 „s;, PiU86F,” A H1, �71 City of Baldwin Park AN�aEE � ; p VALLEY yap' 4R Fo rt Policy and Procedures for Write-off Uncollectible Accounts Receivable (Effective April 17, 2024) To establish uniform guidelines for determining which delinquent accounts receivable should be considered a bad debt and written off. Also, to provide a fair representation of accounts receivable balances in the City's financial statements. Designation of an Account as Uncollectible An account may be considered uncollectible after the appropriate collection procedures have been followed if it meets one or more of the following criteria: • The City has expended all its resources to contact the debtor for at least a year and unsuccessfully received any response. • The debt is discharge through legal action • The debt is disputed and the City has insufficient documentation to pursue collection efforts • The cost of further collection efforts will exceed the estimated recovery amount • The debtor has no assets and there is no expectation they will have any in the future Write-off Authority • Director of Finance may approve write off transactions up to $5,000.00. • Chief Executive Officer (CEO)/City Manager may approve write off transactions between $5,000.01 and $10,000.00. • City Council authorization required for transactions over $10,000.01. It is the responsibility of the Finance Department to provide the CEO and/or the City Council with an aging report as needed, identifying all outstanding receivable with a value of $5,000.01 or more per transaction determined to be delinquent or uncollectible, including the basis for collection and the actions taken. A write-off of uncollectible accounts receivable from the City's accounting records does not constitute forgiveness of the debt or gift of public funds. Accounting Procedure Once the account is determined to be uncollectible, the amount reflected in the accounts receivable balance is reversed off the system. The Finance Department will determine the appropriate account to offset the amount to for proper accounting. &' BALLS Vd°f Q' City of Baldwin Park SAp1,fABR1EL a ' ACH and Wire Transfer Policy and Procedures (Updated and Effective April 17, 2024) L Purpose: This policy is to establish guidelines for ACH and wire transfer policy and procedures for the City of Baldwin Park (the City) to have effective check and balance, internal control, prevent irregularities, and promote financial soundness of the City. To bolster security measures and mitigate the risk of fraud, the City has implemented the Positive Pay service with its designated bank for all ACH transfers. This service will enable the bank to cross -verify transaction details against authorized lists provided by the City, thereby minimizing the potential for unauthorized transactions and enhancing overall security. II. Procedures: ACH for Payroll 1. Payroll timesheets are prepared by the employees and submitted to the supervisor and department head for approval. 2. Payroll Specialist and/or Finance Clerk receives, reviews, and verifies hours entered in the payroll system. Finance does not have access to enter or modify pay rates and benefits. 3. The payroll system will generate an edit report. The edit report is reviewed by Payroll Specialist and verified by other Finance Clerk prior to finalizing the payroll. 4. A payroll ACH file and ACH register report are created and sent to the Accounting Manager and Director of Finance for review and approval. 5. The Accounting Manager or the Director of Finance will send the payroll ACH file and ACH register report to the Accountant/Management Assistant for processing. 6. The Accountant/Management Assistant will upload the payroll ACH file to the bank and confirm that the total in the file is equal to the total that was given by the Payroll Specialist. 7. The Accountant/Management Assistant will make the transfer from the general bank account to the payroll account to fund the payroll ACH after the approval of the Accounting Manager/Director of Finance. ❖ The Accountant and the Management Assistant do not have access to enter and process payroll. The Accounting Manager and Director of Finance only have access for review and approval but do not have access to enter payroll nor process ACH transfer. Auto Payment for Utility Payment 1. Finance Department — Accounting Manager, with the approval of Director of Finance may set up Auto Pay with the utility vendors to streamline the process of the City's utility payment. A utility vendor payment summary should be given to the Accountant to insure that adequate funds are available for payment. 2. Utility vendors will withdraw payments from the City's general checking account on the due date. 3. Responsible departments will approve and forward the monthly bills to the Finance Department for the purpose of reconciling with the bank records. 4. Finance will generate ACH debit monthly report from the bank and record the expenditure accordingly in the accounting system on a monthly basis. Wire/ACH Transfers 1. AJ|vire/ACH transfer requests are required to basubmitted with theVNFKE/ACH TRANSFER REQUEST/AUTHORIZATION form (see Exhibit Aattached) io the Accounting Manager and the Director mfFinance for review and approval. 2. Wire Transfers are for debt service payments tothe fiscal agent/trustemo, city investments and any other items that require awire transfer. 3- Debt service payments tothe trustee occur twice ayear. The invoice iosent tothe Finance Director for review and approval. The invoice is then given to the Accountant to create the wire transfer on the Bonk'sonline system. 4- Recurring transfers (i.e. bond payments) are made by using e template setup bythe Accountant. The template defines the payee, banking information, and limited amounts that can be transferred based on the payment due with supporting documentation. The template and any changes are required approval from the Accounting Manager orthe Director ufFinance. 5. Non -recurring wire6ACH transfers are made by using a Free Form Wire Transfer setup by the Accountant with the payaa, banking informaUun, and actual amount to be transferred based on approved supporting documentation including the Vendor Wire 8, Direct Deposit ACH Authorization form after being reviewed and approved by the requested department head. Accounting Manager and the Director ofFinance. 8. The Accounting Manager or the Director of Finance will review and approve the bank online file to verify the amount prior to the wire transfer. The Accountant will provide the wine transfer confirmation along with the invoice to the Accounting Manager and the Director of Finance for final review and approval signature prior recording the transfer. The Accounting Manager and Director ofFinance only have access for review and approval but donot have access tminitiate and modify the ACH and wire transfer. CITY OF BALDWIN WIRE/ ACH T REQUEST/AUTHORIZATION DATE/TIME TRANSFER NEEDS TO BE MADE TRANSACTION NAME DOLLAR AMOUNT TO BE TRANSFERRED TRANSFER FROM TRANSFER TO VENDOR BANK VENDOR# ABA NO. ADDRESS ACCT NO. BANK ABA NO. ACCT NO. GL ACCT # GL ACCT GL ACCT # GL ACCT # GL ACCT # GL ACCT # WIRE INFORMATION DATE OF WIRE: Y PERIOD: Y ENDING: Y DATE: NAME DATE PREPARED BY AUTHORIZED BY TRANSFER MADE BY AP PROCESSED BY Exhibit Exhibit B X�p City of Baldwin Park � U 9. y.... Finance Department 14403 E. Pacific Avenue, CA 91706 �. BRA "` 626-960-4011 t' ,ip, Vendor Wire & Direct Deposit ACH Authorization The City of Baldwin Park vendor wire and direct deposit (ACH) authorization form must be completed and signed by the vendor or designated representative to initiate, or change direct deposit of payments to the designated bank below. The vendor must submit a corresponding blank voided check or bank verification letter to this authorization form. Bank verification letters must be accompanied by a recent bank statement. Vendor Information Vendor Name: Address: City: Contact Name: Email Address: Name(s) on Bank Account: Bank Name: Bank Routing Number: Bank Account Number: State: Zip: Phone: Ext: Banking Information I authorize the City of Baldwin Park to initiate credit entries and, if necessary, debit entries and adjustments for any credit entries in error to the account as designated. This authorization is to remain in effect until withdrawn by me in writing with sufficient notice to the City to allow adequate time to effect termination. Authorized Signature by requested Vendor Date Print Name: Title: Authorized Signature by requested Department Head Date Print Name: Department: Authorized Signature by Director of Finance Print Name: Date ITEM NO. 10 SUBJECT Honorable Mayor and Members of the City Council Enrique C. Zaldivar, City Manager Manuel Carrillo Jr., Director of Recreation and Community Services April 17, 2024 City to City Friendship Relationship Between the Cities of Baldwin Park and Fresnillo, Zacatecas, Mexico SUMMARY On August 6, 2023, the City of Baldwin Park hosted a delegation from the City of Fresnillo led by Mayor Saul Monreal Avila on the occasion of the inaugural basketball tournament between the two cities organized by the Mineros Lejos de Fresnillo organization. Both cities made a commitment to strengthen the friendship and promote our cultural, sports, familial, and diplomatic ties. This report requests Council approval for the 2nd Annual Friendship Basketball Tournament and diplomatic visit. RECOMMENDATION It is recommended that the City Council: 1. Declare Sunday August 11, 2024, as the official day for the diplomatic visit by the City of Fresnillo, Zacatecas, Mexico, to be led by Interim Mayor Rita Rocio Quinones de Luna. 2. Declare that the hosting of the 2nd Annual Friendship Basketball Tournament at Morgan Park will serve as the main event for the diplomatic visit. 3. Authorize the Director of Finance to appropriate up to $12,000 from the General Fund and make necessary budget adjustment to defray expenses associated with the event. FISCAL IMPACT The City of Baldwin Parks funding contribution as the host city of the event will not exceed $12,000 from the General Fund. This amount will cover expenses such as food, beverages, supplies, and hotel lodging for the delegation. BACKGROUND Many of our City residents trace familial ties to the state of Zacatecas, Mexico, and some specifically to the City of Fresnillo. Fresnillo is a city of nearly 200,000 residents, which was founded in modern times in 1551 by Spanish mining explorers., although the region had been inhabited by native peoples for millennia prior to the arrival of the Spanish. Present-day Fresnillo is a vibrant and growing city with an industrial economic base while still retaining a strong mining and agricultural economic sector. In fact, the group of Baldwin Park residents who founded the organization Mineros Lejos de Fresnillo (Mineros), were originally from Fresnillo with roots in its mining industry. Mineros has been playing "pick-up" basketball at Morgan Park for several years as a way of cultivating their bicultural connections to the two cities. In 2023, they took a leap of faith in growing their vision to have basketball Page I / 2 be a diplomatic instrument that brings the two cities together in friendship, Thus, the Friendship Basketball Tournament was born. DISCUSSION Fostering healthy cultural, diplomatic, and economic ties between two cities is a well -established tradition, generally carried out thru the Sister City International (trademark) organization in a formal manner, and which requires a charter membership and formal agreement thru the organization. In this instance and at this stage, we are forming an informal City to City Friendship that may lead to a formal Sister City relationship in the future. During the August 6, 2023 visit by the Fresnillo delegation led by Mayor Saul Monreal Avila, our own mayor Emmanuel J. Estrada, Councilmember Alejandra Avila, Councilmember Monica Garcia, and City Clerk Christopher Saenz officially welcomed them to the City and presided over the opening of the basketball tournament held at the Morgan Park gymnasium, with four (4) basketball team participating. This year's Fresnillo delegation will be led by Interim Mayor Rita Quinones, joined by Mayor Angel Gerardo Hernandez Vasquez of the neighboring City of Calera. The visit and basketball tournament will be held on Sunday August 11, 2024, at the Morgan Park Gymnasium. Mineros Lejos de Fresnillo will be the organizer of the basketball tournament and will coordinate the associated logistics. This year, the plan is to have more teams participate, including teams from our very own local Baldwin Park, Sierra Vista and North Park high schools. This year, the focus will remain on men teams, with the intent to expand it to include women teams in subsequent years. Mineros Lejos de Fresnillo conducts volunteer fund-raising to the extent possible. However, they will need to rely on the support from both cities to help defray the cost associated with the event. ALTERNATIVES None being recommended. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS None Page 2 / 2 ITEM NO. 11 TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works SIN Cu BR*L�� a , �L,LE �°" � PREPARED BY: Lena Abdullah, Management Analyst JAN") DATE: April 17, 2024 SUBJECT: Approve Amendments to the Professional Service Agreements (PSAs) with David Volz Design, Evan Brooks and Associates (EBA), Infrastructure Engineers a Bowman Company, John L. Hunter and Associates, Onward Engineering, RKA Consulting Group, TAIT and Associates and Willdan Engineering to Extend Term for One -Year and Authorize Staff to Publish a Request for Qualifications (RFQ) to Update and Establish the List of On -Call Consultants for Engineering Services. SUMMARY This item will authorize the Director of Public Works to publish a Request for Qualifications (RFQ) to update and establish a revised list of on -call Engineering Consultant Firms. It will also authorize an extension of the existing Professional Services Agreements (PSAs) for one (1) additional year term per the provisions of the agreement. The City has existing PSAs with eight (8) consultant firms including David Volz Design, Evan Brooks and Associates, John L Hunter and Associates, Onward Engineering, RKA Consulting Group, TAIT and Associates, Infrastructure Engineers, and Willdan Consulting. The PSAs cover general engineering services such as civil design, traffic engineering, engineering Plan Check, geotechnical engineering, landscape architectural, NPDES and stormwater compliance, construction management, inspection, funds management, and related services. The one-year extension provides for the continuity of projects currently under development and ensures that the projects do not experience delays. RECOMMENDATION It is recommended that the City Council: 1. Authorize the Director of Public Works to publish a Request for Qualifications to establish an updated list of on -call Engineering Consultants Firms; and, 2. Approve Amendments to the current Professional Services Agreements for a one-year term extension with David Volz Design, Evan Brooks and Associates, John L Hunter and Associates, Onward Engineering, RKA Consulting Group, TAIT and Associates, Infrastructure Engineers, and Willdan Consulting; and, 3. Authorize the Mayor and City Clerk to execute the Amendments to the PSAs. FISCAL IMPACT There is no impact the General Fund. The establishment of an on -call list for Engineering Services and the approval of the PSAs in -and -of themselves do not have a fiscal impact on the City's budget. The fiscal impact analysis for the projects and services to be performed by the selected consultants is presented to the City Council for approval and appropriation annually either as part of the 5-year Capital Improvement Program (CIP) budget and/or the various components of the Operations budget or on a case -by -case basis as project needs arise. BACKGROUND At the December 16, 2020, meeting, City Council directed staff to seek additional consultants via a RFQ for the on -call Engineering Services, particularly from specialized companies to foster healthy competition amongst a diverse set of services and consultants for the benefit of the City. Page 1 / 2 On January 28, 2021, the Department of Public Works published a RFQ for as -needed Engineering Plan Checks, Civil Design, Construction Management, Inspection, Geotechnical, Stormwater, Traffic and Related Service. A total of twenty-eight (28) proposals were received and reviewed by a panel of 3 staff members. As a result, seven (7) firins were selected in addition to the existing consultant at the time creating a list of eight (8) firms with diverse sizes and range of expertise to meet the City's needs on a project -by -project basis. On April 21, 2021, the City Council approved this list of consultants for on -call Engineering Services to support the various service requirements on approximately 50 Capital Improvement Projects. The agreements were fully executed and are due to expire on April 21, 2024. DISCUSSION Staff is recommending that the City Council authorize the extension of these eight (8) PSAs for a one (1) additional year term while simultaneously authorizing the Director of Public Works to put out another RFQ to establish a new list of on -call consultants. Staff reached out via email to all firms, and they have confirmed their agreement to continue for one additional year on the same terms and conditions of the original PSA. If approved Staff will publish the RFQ, review proposals, and present a list to City Council for approval before the PSAs expire in 2025. ALTERNATIVES 1. Reject the extension of the PSAs and the publishing of the RFQ. This action is not recommended as it will significantly delay projects by requiring that an RFQ be circulated for each service need as it arises, which will exhaust time and resources. 2. Provide alternate direction. CEQA REVIEW The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Amendments to the current PSAs for a one-year term extension. 2. Current PSAs with Consulting Firms. 3. Request for Qualifications (RFQ to be published) Page 2 / 2 FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT THIS FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT ("First Amendment") is made and entered into the 17th day or April 2024, by and between DAVID VOLZ DESIGN ("Consultant") and THE CITY OF BALDWIN PARK (the "City"). City and Consultant are occasionally herein referred to collectively as the "Parties." WHEREAS The City and Consultant entered into a Consultant Services Agreement dated April 21, 2021 (the "Agreement") to provide consulting services for a 5-year term; and WHEREAS, The City and Consultant have mutually agreed to amend the Agreement, as provided for in Section 2C, to extend the Agreement Tenn for a period of one (1) additional year, and NOW THEREFORE, the above recitals, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree as follows: 1. Section 1.13 is hereby changed to: Expiration Date: April 21,2025 2. Section 23 NOTICES: is hereby changed to: Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "22" of this Agreement. 3. Except as expressly amended hereby, the existing Agreement remains in effect as originally executed. IN WITNESS WHEREOF, the parties have executed this Amendment on the day first above written. M Emmanuel J. Estrada, Mayor Dated: Approved by By: City Attorney Dated: CONSULTANT: By: Name/Title Dated: FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT THIS FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT ("First Amendment") is made and entered into the 17th day or April 2024, by and between EVAN BROOKS AND ASSOCIATES ("Consultant") and THE CITY OF BALDWIN PARK (the "City"). City and Consultant are occasionally herein referred to collectively as the "Parties." WHEREAS The City and Consultant entered into a Consultant Services Agreement dated April 21, 2021 (the "Agreement") to provide consulting services for a 5-year term; and WHEREAS, The City and Consultant have mutually agreed to amend the Agreement, as provided for in Section 2C, to extend the Agreement Tenn for a period of one (1) additional year, and NOW THEREFORE, the above recitals, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree as follows: 1. Section 1.13 is hereby changed to: Expiration Date: April 21,2025 2. Section 23 NOTICES: is hereby changed to: Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "22" of this Agreement. 3. Except as expressly amended hereby, the existing Agreement remains in effect as originally executed. IN WITNESS WHEREOF, the parties have executed this Amendment on the day first above written. M Emmanuel J. Estrada, Mayor Dated: Approved by By: City Attorney Dated: CONSULTANT: By: Name/Title Dated: FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT THIS FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT ("First Amendment") is made and entered into the 17th day or April 2024, by and between INFRASTRUCTURE ENGINEERS A BOWMAN COMPANY, INC ("Consultant") and THE CITY OF BALDWIN PARK (the "City"). City and Consultant are occasionally herein referred to collectively as the "Parties." RECITALS WHEREAS The City and Consultant entered into a Consultant Services Agreement dated April 21, 2021 (the "Agreement") to provide consulting services for a 5-year term; and WHEREAS, The City and Consultant have mutually agreed to amend the Agreement, as provided for in Section 2C, to extend the Agreement Term for a period of one (1) additional year, and WHEREAS, After the Effective Date of the Agreement, Infrastructure Engineers changed its name to Infrastructure Engineers, a Bowman Company. NOW THEREFORE, the above recitals, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree as follows: 1. Section 1.13 is hereby changed to: Expiration Date: April 21,2025 2. The Agreement is amended by replacing named "Consultant" in its entirety as follows: "Infrastructure Engineers" shall mean Infrastructure Engineers, a Bowman Company. 3. Section 22.13 is hereby changed to: Infrastructure Engineers, a Bowman Company Attn: Farzad Dorrani Title: Principal of Operations 3060 Saturn Street, Suite 250 Brea, CA 92821-1732 Tel: (714) 940-0100 Email: fdorranj(q&bowman.com 4. Section 23 NOTICES: is hereby changed to: Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "22" of this Agreement. 5. Except as expressly amended hereby, the existing Agreement remains in effect as originally executed. IN WITNESS WHEREOF, the parties have executed this Amendment on the day first above written. M Emmanuel J. Estrada, Mayor Dated: Approved by By: City Attorney Dated: CONSULTANT: By: Name/Title Dated: FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT THIS FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT ("First Amendment") is made and entered into the 17th day or April 2024, by and between JOHN L HUNTER AND ASSOCIATES ("Consultant") and THE CITY OF BALDWIN PARK (the "City"). City and Consultant are occasionally herein referred to collectively as the "Parties." WHEREAS The City and Consultant entered into a Consultant Services Agreement dated April 21, 2021 (the "Agreement") to provide consulting services for a 5-year term; and WHEREAS, The City and Consultant have mutually agreed to amend the Agreement, as provided for in Section 2C, to extend the Agreement Tenn for a period of one (1) additional year, and NOW THEREFORE, the above recitals, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree as follows: 1. Section 1.13 is hereby changed to: Expiration Date: April 21,2025 2. Section 23 NOTICES: is hereby changed to: Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "22" of this Agreement. 3. Except as expressly amended hereby, the existing Agreement remains in effect as originally executed. IN WITNESS WHEREOF, the parties have executed this Amendment on the day first above written. M Emmanuel J. Estrada, Mayor Dated: Approved by By: City Attorney Dated: CONSULTANT: By: Name/Title Dated: FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT THIS FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT ("First Amendment") is made and entered into the 17th day or April 2024, by and between ONWARD ENGINEERING ("Consultant") and THE CITY OF BALDWIN PARK (the "City"). City and Consultant are occasionally herein referred to collectively as the "Parties." WHEREAS The City and Consultant entered into a Consultant Services Agreement dated April 21, 2021 (the "Agreement") to provide consulting services for a 5-year term; and WHEREAS, The City and Consultant have mutually agreed to amend the Agreement, as provided for in Section 2C, to extend the Agreement Tenn for a period of one (1) additional year, and NOW THEREFORE, the above recitals, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree as follows: Section 1.13 is hereby changed to: Expiration Date: April 21,2025 2. Section 23 NOTICES: is hereby changed to: Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "22" of this Agreement. 3. Except as expressly amended hereby, the existing Agreement remains in effect as originally executed. IN WITNESS WHEREOF, the parties have executed this Amendment on the day first above written. M Emmanuel J. Estrada, Mayor Dated: Approved by By: City Attorney Dated: CONSULTANT: By: Name/Title Dated: FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT THIS FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT ("First Amendment") is made and entered into the 17th day or April 2024, by and between RKA CONSULTING GROUP ("Consultant") and THE CITY OF BALDWIN PARK (the "City"). City and Consultant are occasionally herein referred to collectively as the "Parties." WHEREAS The City and Consultant entered into a Consultant Services Agreement dated April 21, 2021 (the "Agreement") to provide consulting services for a 5-year term; and WHEREAS, The City and Consultant have mutually agreed to amend the Agreement, as provided for in Section 2C, to extend the Agreement Tenn for a period of one (1) additional year, and NOW THEREFORE, the above recitals, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree as follows: 1. Section 1.13 is hereby changed to: Expiration Date: April 21,2025 2. Section 23 NOTICES: is hereby changed to: Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "22" of this Agreement. 3. Except as expressly amended hereby, the existing Agreement remains in effect as originally executed. IN WITNESS WHEREOF, the parties have executed this Amendment on the day first above written. M Emmanuel J. Estrada, Mayor Dated: Approved by By: City Attorney Dated: CONSULTANT: By: Name/Title Dated: FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT THIS FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT ("First Amendment") is made and entered into the 17th day or April 2024, by and between TAIT AND ASSOCIATES ("Consultant") and THE CITY OF BALDWIN PARK (the "City"). City and Consultant are occasionally herein referred to collectively as the "Parties." WHEREAS The City and Consultant entered into a Consultant Services Agreement dated April 21, 2021 (the "Agreement") to provide consulting services for a 5-year term; and WHEREAS, The City and Consultant have mutually agreed to amend the Agreement, as provided for in Section 2C, to extend the Agreement Tenn for a period of one (1) additional year, and NOW THEREFORE, the above recitals, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree as follows: 1. Section 1.13 is hereby changed to: Expiration Date: April 21,2025 2. Section 23 NOTICES: is hereby changed to: Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "22" of this Agreement. 3. Except as expressly amended hereby, the existing Agreement remains in effect as originally executed. IN WITNESS WHEREOF, the parties have executed this Amendment on the day first above written. M Emmanuel J. Estrada, Mayor Dated: Approved by By: City Attorney Dated: CONSULTANT: By: Name/Title Dated: FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT THIS FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT ("First Amendment") is made and entered into the 17th day or April 2024, by and between WILLDAN ENGINEERING ("Consultant") and THE CITY OF BALDWIN PARK (the "City"). City and Consultant are occasionally herein referred to collectively as the "Parties." WHEREAS The City and Consultant entered into a Consultant Services Agreement dated April 21, 2021 (the "Agreement") to provide consulting services for a 5-year term; and WHEREAS, The City and Consultant have mutually agreed to amend the Agreement, as provided for in Section 2C, to extend the Agreement Tenn for a period of one (1) additional year, and NOW THEREFORE, the above recitals, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree as follows: 1. Section 1.13 is hereby changed to: Expiration Date: April 21,2025 2. Section 23 NOTICES: is hereby changed to: Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "22" of this Agreement. 3. Except as expressly amended hereby, the existing Agreement remains in effect as originally executed. IN WITNESS WHEREOF, the parties have executed this Amendment on the day first above written. M Emmanuel J. Estrada, Mayor Dated: Approved by By: City Attorney Dated: CONSULTANT: By: Name/Title Dated: Consultant Services Agreement Page 1 of 5 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this 21St day of April 2021 by and between the City of Baldwin Park, ("City"), and David Volz Design ("Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." Duration of Scope of Services may be extended on a month -to -month basis but shall not exceed the total compensation. 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." 3. TIME FOR PERFORMANCE. Service Provider shall perform the services above described in a timely manner in accordance with the professional standard practices and the provisions of this agreement. This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date, unless sooner terminated as provided in Section 16 herein: A. Commencement Date: April 21, 2021 B. Expiration Date: April 21, 2024 C. Upon mutual agreement by the parties, this agreement may be extended for an additional two (2) one-year terms. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shah provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shah be deemed, for alt purposes, an independent contractor and shall have control of alt work and the manner in which it is performed. Consultant shah be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and alt payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying Consultant Services Agreement Page 2 of 5 abreast of all such laws and ensuring that all services provided hereunder conform to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation); (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, Consultant Services Agreement Page 3 of agents uremployees shall bginexcess ofConsultants' insurance and not contributed with it. (3) The insurer shall provide 8tleast thirty /30\days priorwritten notice b] City of cancellation or ofany material change incoverage before such change urcancellation becomes effective. (F) With respect toWorkers' Compensation |nounanoa. the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard oho|| be naOeoied in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All ofthe documents required tobeprepared pursuant hereto shall, upon the completion thereof, bedeemed for all purposes tObe the property Of City. Citv'S ownership Of dOCUmneDtS includes any and all analysis, COnnpUt8tiOnS, p|8nS. correspondence and/or other pertinent data, information, dOCUmnen1S' and computer media, including disks and Other nl8teri8|S gathered Or prepared by Consultant in performance of this Agreement. Such vvOrh product shall be transmitted to City within ten (10) days after written request therefore. Consultant may retain copies of such products. Any re -use by City Sh8|| be at the sole risk UfCity and without liability tOConsultant. 12. RECORDS AND INSPECTIONS. Consultant ahu|| maintain full and accurate records with respect to all services and matters covered under this Agreement. City Sh8U have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list 0fkey personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. CODSUlt3Dt Sh8|| D[OVid9 City with @ complete Request for Taxpayer Identification Number and Certification, Form VV-9,@Sissued hv the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict Or potentialC0nfiCt of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. Consultant may not conduct any 8CUVitv, iDdUdiO0 any payment to any pe[SOO. ODC8r, or e0p|Oy88 of any gOVH[DOO8Ot3| agency or body or member of Congress in connection with the awarding of any federal contract, grant, |o@n, intended to influence |egis|8UOn. administrative ru|enn8hinQ or the election of candidates for public office during time compensated under the representation that such activity iebeing performed 8s8part 0fthis Agreement. 18. RIGHT TO TERMINATE. City may terminate this Agreement atany time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated inParagraph ^16" of this Consultant Services Agreement Page 4 of 5 and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) David Volz Design Att.: David J. Volz Address: 151 Kalmus Drive, Suite M8 Costa Mesa, CA 92626 Phone: 714-641-1300 (B) City of Baldwin Park Att.: Sam Gutierrez 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 460 23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. Consultant Services Agreement Page 5 of 5 IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. 0 r a _ 0 : ► ........................................ Emmanuel J. Estrada Mayor Dated: '511/� Ap ro b By: Robert Tafoya City Attorney Dated: 5/24/2021 CONSULTANT: By: @40--- David Volz, President Name/Title Dated: 5/4/2021 Consultant Services Agreement Page 1 of 5 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this 21St day of April 2021 by and between the City of Baldwin Park, ("City"), and Evan Brooks and Associates (EBA) ("Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." Duration of Scope of Services may be extended on a month -to -month basis but shall not exceed the total compensation. 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." 3. TIME FOR PERFORMANCE. Service Provider shall perform the services above described in a timely manner in accordance with the professional standard practices and the provisions of this agreement. This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date, unless sooner terminated as provided in Section 16 herein: A. Commencement Date: April 21, 2021 B. Expiration Date: April 21, 2024 C. Upon mutual agreement by the parties, this agreement may be extended for an additional two (2) one-year terms. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shah provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shah be deemed, for alt purposes, an independent contractor and shall have control of alt work and the manner in which it is performed. Consultant shah be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and alt payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying Consultant Services Agreement Page 2 of 5 abreast of all such laws and ensuring that all services provided hereunder conform to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation); (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, Consultant Services Agreement Page 3 of agents uremployees shall bginexcess ofConsultants' insurance and not contributed with it. (3) The insurer shall provide 8tleast thirty /30\days priorwritten notice b] City of cancellation or ofany material change incoverage before such change urcancellation becomes effective. (F) With respect toWorkers' Compensation |nounanoa. the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard oho|| be naOeoied in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All ofthe documents required tobeprepared pursuant hereto shall, upon the completion thereof, bedeemed for all purposes tObe the property Of City. Citv'S ownership Of dOCUmneDtS includes any and all analysis, COnnpUt8tiOnS, p|8nS. correspondence and/or other pertinent data, information, dOCUmnen1S' and computer media, including disks and Other nl8teri8|S gathered Or prepared by Consultant in performance of this Agreement. Such vvOrh product shall be transmitted to City within ten (10) days after written request therefore. Consultant may retain copies of such products. Any re -use by City Sh8|| be at the sole risk UfCity and without liability tOConsultant. 12. RECORDS AND INSPECTIONS. Consultant ahu|| maintain full and accurate records with respect to all services and matters covered under this Agreement. City Sh8U have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list 0fkey personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. CODSUlt3Dt Sh8|| D[OVid9 City with @ complete Request for Taxpayer Identification Number and Certification, Form VV-9,@Sissued hv the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict Or potentialC0nfiCt of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. Consultant may not conduct any 8CUVitv, iDdUdiO0 any payment to any pe[SOO. ODC8r, or e0p|Oy88 of any gOVH[DOO8Ot3| agency or body or member of Congress in connection with the awarding of any federal contract, grant, |o@n, intended to influence |egis|8UOn. administrative ru|enn8hinQ or the election of candidates for public office during time compensated under the representation that such activity iebeing performed 8s8part 0fthis Agreement. 18. RIGHT TO TERMINATE. City may terminate this Agreement atany time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated inParagraph ^16" of this Consultant Services Agreement Page 4 of 5 and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) Evan Brooks Associates Inc. Att.: HAL SUETSUGU 2824 East Foothill Boulevard, Pasadena, CA 91107 Phone: 626.799.8011 (B) City of Baldwin Park Att.: Sam Gutierrez 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 460 23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. Consultant Services Agreement Page 5of5 IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. CITY OF BALDWIN PARK By: Emmanuel J. Estrada Mayor Dated: / % 4-! Approve By: Robert afoya City Attorney Dated: 5/24/2021 CO By: Dat Consultant Services Agreement Page 1 of 5 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this 21St day of April 2021 by and between the City of Baldwin Park, ("City"), and Infrastructure Engineers ("Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." Duration of Scope of Services may be extended on a month -to -month basis but shall not exceed the total compensation. 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." 3. TIME FOR PERFORMANCE. Service Provider shall perform the services above described in a timely manner in accordance with the professional standard practices and the provisions of this agreement. This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date, unless sooner terminated as provided in Section 16 herein: A. Commencement Date: April 21, 2021 B. Expiration Date: April 21, 2024 C. Upon mutual agreement by the parties, this agreement may be extended for an additional two (2) one-year terms. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shah provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shah be deemed, for alt purposes, an independent contractor and shall have control of alt work and the manner in which it is performed. Consultant shah be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and alt payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying Consultant Services Agreement Page 2 of 5 abreast of all such laws and ensuring that all services provided hereunder conform to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation); (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, Consultant Services Agreement Page 3 of agents uremployees shall bginexcess ofConsultants' insurance and not contributed with it. (3) The insurer shall provide 8tleast thirty /30\days priorwritten notice b] City of cancellation or ofany material change incoverage before such change urcancellation becomes effective. (F) With respect toWorkers' Compensation |nounanoa. the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard oho|| be naOeoied in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All ofthe documents required tobeprepared pursuant hereto shall, upon the completion thereof, bedeemed for all purposes tObe the property Of City. Citv'S ownership Of dOCUmneDtS includes any and all analysis, COnnpUt8tiOnS, p|8nS. correspondence and/or other pertinent data, information, dOCUmnen1S' and computer media, including disks and Other nl8teri8|S gathered Or prepared by Consultant in performance of this Agreement. Such vvOrh product shall be transmitted to City within ten (10) days after written request therefore. Consultant may retain copies of such products. Any re -use by City Sh8|| be at the sole risk UfCity and without liability tOConsultant. 12. RECORDS AND INSPECTIONS. Consultant ahu|| maintain full and accurate records with respect to all services and matters covered under this Agreement. City Sh8U have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list 0fkey personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. CODSUlt3Dt Sh8|| D[OVid9 City with @ complete Request for Taxpayer Identification Number and Certification, Form VV-9,@Sissued hv the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict Or potentialC0nfiCt of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. Consultant may not conduct any 8CUVitv, iDdUdiO0 any payment to any pe[SOO. ODC8r, or e0p|Oy88 of any gOVH[DOO8Ot3| agency or body or member of Congress in connection with the awarding of any federal contract, grant, |o@n, intended to influence |egis|8UOn. administrative ru|enn8hinQ or the election of candidates for public office during time compensated under the representation that such activity iebeing performed 8s8part 0fthis Agreement. 18. RIGHT TO TERMINATE. City may terminate this Agreement atany time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated inParagraph ^16" of this Consultant Services Agreement Page 4 of 5 and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) Infrastructure Engineers Att.: Ray Abassi 3060 Saturn Street, Suite 250 Brea, CA 92821-1732 Tel: (714) 940-0100 (B) City of Baldwin Park Att.: Sam Gutierrez 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 460 23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. Consultant Services Agreement Page 5 of 5 IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. CITY OF BALDWIN PARK By; Emmanuel J. Estrada Mayor Dated; // 7l/ Appro By: 7� 4 Robert of a City Attorney Dated: 5/24/2021 CONSULTANT: .,, By; Witdass Dated: 15- ZJZI Consultant Services Agreement Page 1 of 5 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this 21St day of April 2021 by and between the City of Baldwin Park, ("City"), and John L Hunter and Associates ("Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." Duration of Scope of Services may be extended on a month -to -month basis but shall not exceed the total compensation. 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." 3. TIME FOR PERFORMANCE. Service Provider shall perform the services above described in a timely manner in accordance with the professional standard practices and the provisions of this agreement. This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date, unless sooner terminated as provided in Section 16 herein: A. Commencement Date: April 21, 2021 B. Expiration Date: April 21, 2024 C. Upon mutual agreement by the parties, this agreement may be extended for an additional two (2) one-year terms. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shah provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shah be deemed, for alt purposes, an independent contractor and shall have control of alt work and the manner in which it is performed. Consultant shah be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and alt payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying Consultant Services Agreement Page 2 of 5 abreast of all such laws and ensuring that all services provided hereunder conform to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation); (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, Consultant Services Agreement Page 3 of agents uremployees shall bginexcess ofConsultants' insurance and not contributed with it. (3) The insurer shall provide 8tleast thirty /30\days priorwritten notice b] City ofcancellation orofany material change incoverage before such change urcancellation becomes effective. (F) With respect toWorkers' Compensation |naunanoa. the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard oho|| be reflected in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, bedeemed for all purposes k]bethe property Of City. Citv'S ownership Of dOCUnneDtS includes any and all Gn8|ySiS. COnnpU[8tiOnS, plans, correspondence and/or other pertinent data, information, documents, and computer media, including disks and Other nl8teri8|S gathered or prepared by Consultant in performance of this Agreement. Such work product Sh8|| be transmitted LO City within ten (10) days after 8 written request therefore. Consultant may retain copies of such products. Any re -use by City Sh8|| be at the sole risk UfCity and without liability tOConsultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City Sh8U have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefnunn, and to inspect all program data, douurnente, proceedings and activities. Consultant shall maintain an up-to-date list 0fkey personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. CODSUlt8Dt Sh8|| provide City with @ complete Request for Taxpayer Identification Number and Certification, Form VV-9,@Sissued hv the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict Or potentialC0nfiCt of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. Consultant may not conduct any 8CUVitv, including any payment to any pe[SOO. ODC8r, or e0p|OyH8 of any gOVerDOOeOt3| agency or body or member of Congress in connection with the awarding of any federal contract, grant, |o@n, intended to influence legislation, administrative ru|em8hing or the election of candidates for public office during time compensated under the representation that such activity iebeing performed 8s8part 0fthis Agreement. 18. RIGHT TO TERMINATE. City may terminate this Agreement atany time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated inParagraph ^16" of this Consultant Services Agreement Page 4 of 5 and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) John L Hunter & Associates Att.: John L Hunter 6131 Orangethorpe Ave e300, Buena Park, CA 90620 Tel: (562) 802-7880 (B) City of Baldwin Park Att.: Sam Gutierrez 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 460 23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. Consultant Service sA g reement Page 5 of 5 IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. CITY OF BALDWIN PARK By: Emman I strada Mayor / Dated: // 9 X-2} Approved y By: ��4 Robert Tafoya City Attorney Dated: 5/24/2021 CONSULTANT:L- �\Avn cv,3 kS0Gi1r\�,S B �'� kr'AL Cameron McCullough, Vice President Dated; �A5' 2021 Consultant Services Agreement Page 1 of 5 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this 21St day of April 2021 by and between the City of Baldwin Park, ("City"), and Onward Engineering ("Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." Duration of Scope of Services may be extended on a month -to -month basis but shall not exceed the total compensation. 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." 3. TIME FOR PERFORMANCE. Service Provider shall perform the services above described in a timely manner in accordance with the professional standard practices and the provisions of this agreement. This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date, unless sooner terminated as provided in Section 16 herein: A. Commencement Date: April 21, 2021 B. Expiration Date: April 21, 2024 C. Upon mutual agreement by the parties, this agreement may be extended for an additional two (2) one-year terms. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shah provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shah be deemed, for alt purposes, an independent contractor and shall have control of alt work and the manner in which it is performed. Consultant shah be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and alt payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying Consultant Services Agreement Page 2 of 5 abreast of all such laws and ensuring that all services provided hereunder conform to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation); (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, Consultant Services Agreement Page 3 of agents uremployees shall bginexcess ofConsultants' insurance and not contributed with it. (3) The insurer shall provide 8tleast thirty /30\days priorwritten notice b] City ofcancellation orofany material change incoverage before such change urcancellation becomes effective. (F) With respect toWorkers' Compensation |nounanoa. the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard oho|| be naOeoied in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, bedeemed for all purposes tObethe property Of City. Citv'S ownership Of dOCUmneDtS includes any and all analysis, COnnpUt8tiOnS, p|8nS. correspondence and/or other pertinent data, information, dOCUnnDntS. and computer media, including disks and Other nl8teri8|S gathered or prepared by Consultant in performance of this Agreement. Such vvOrh product shall be transmitted to City within ten (10) days after written request therefore. Consultant may retain copies of such products. Any re -use by City shall be at the sole risk UfCity and without liability tOConsultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City Sh8U have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list 0fkey personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. CODSUlt3Dt Sh8|| D[OVid9 City with @ complete Request for Taxpayer Identification Number and Certification, Form VV-9,@Sissued hv the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict Or potentialC0nfiCt of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. Consultant may not conduct any 8CUVitv, iDdUdiO0 any payment to any pe[SOO. ODC8r, or e0p|Oy88 of any gOVH[DOO8Ot3| agency or body or member of Congress in connection with the awarding of any federal contract, grant, |o@n, intended to influence |egis|8UOn. administrative ru|enn8hinQ or the election of candidates for public office during time compensated under the representation that such activity iebeing performed 8s8part 0fthis Agreement. 18. RIGHT TO TERMINATE. City may terminate this Agreement atany time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated inParagraph ^16" of this Consultant Services Agreement Page 4 of 5 and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) Onward Engineering Att.: Majdi Ataya 300 S Harbor Blvd #814, Anaheim, CA 92805 Tel: (714) 533-3050 (B) City of Baldwin Park Att.: Sam Gutierrez 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 460 23. NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. Consultant Services Agreement Page 5 of 5 written. IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above CITY OF BALDWIN PARK By: Emmanuel J. Estrada Mayor vi Dated: / / 67! -1 Approve By: Robert Tafoya City Attorney Dated: 5/24/2021 ................ By.: l 1Ull ii VA A Name itle Dated; 5/Li Z Consultant Services Agreement Page 1 of 5 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this 21St day of April 2021 by and between the City of Baldwin Park, ("City"), and RKA Consulting Group ("Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." Duration of Scope of Services may be extended on a month -to -month basis but shall not exceed the total compensation. 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." 3. TIME FOR PERFORMANCE. Service Provider shall perform the services above described in a timely manner in accordance with the professional standard practices and the provisions of this agreement. This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date, unless sooner terminated as provided in Section 16 herein: A. Commencement Date: April 21, 2021 B. Expiration Date: April 21, 2024 C. Upon mutual agreement by the parties, this agreement may be extended for an additional two (2) one-year terms. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shah provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shah be deemed, for alt purposes, an independent contractor and shall have control of alt work and the manner in which it is performed. Consultant shah be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and alt payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying Consultant Services Agreement Page 2 of 5 abreast of all such laws and ensuring that all services provided hereunder conform to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation); (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, Consultant Services Agreement Page 3 of agents uremployees shall bginexcess ofConsultants' insurance and not contributed with it. (3) The insurer shall provide 8tleast thirty /30\days priorwritten notice b] City ofcancellation orofany material change incoverage before such change urcancellation becomes effective. (F) With respect toWorkers' Compensation |nounanoa. the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard oho|| be naOeoied in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, bedeemed for all purposes tObethe property Of City. Citv'S ownership Of dOCUmneDtS includes any and all analysis, COnnpUt8tiOnS, p|8nS. correspondence and/or other pertinent data, information, dOCUnnDntS. and computer media, including disks and Other nl8teri8|S gathered or prepared by Consultant in performance of this Agreement. Such vvOrh product shall be transmitted to City within ten (10) days after written request therefore. Consultant may retain copies of such products. Any re -use by City shall be at the sole risk UfCity and without liability tOConsultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City Sh8U have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list 0fkey personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. CODSUlt3Dt Sh8|| D[OVid9 City with @ complete Request for Taxpayer Identification Number and Certification, Form VV-9,@Sissued hv the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict Or potentialC0nfiCt of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. Consultant may not conduct any 8CUVitv, iDdUdiO0 any payment to any pe[SOO. ODC8r, or e0p|Oy88 of any gOVH[DOO8Ot3| agency or body or member of Congress in connection with the awarding of any federal contract, grant, |o@n, intended to influence |egis|8UOn. administrative ru|enn8hinQ or the election of candidates for public office during time compensated under the representation that such activity iebeing performed 8s8part 0fthis Agreement. 18. RIGHT TO TERMINATE. City may terminate this Agreement atany time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated inParagraph ^16" of this Consultant Services Agreement Page 4 of 5 and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) RKA Consulting Group Att.:Cody Howing 398 Lemon Creek Dr # E, Walnut, CA 91789 Tel: (909) 594-9702 (B) City of Baldwin Park Att.: Sam Gutierrez 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 460 23. NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. Consultant Services Agreement Page 5 of 5 written, IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above CITY OF BALDWIN PARK By: *n Emmanu s rada Mayor Dated: / /9, Approve, By: Robertafoya City Attorney Dated: 5/24/2021 CONSULTANT: 6)v By; t��4Vl a G. ti,�t �s8nt1FWS...1eF4 irez. Name/Title Dated; S A / 1 � Consultant Services Agreement Page 1 of 5 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this 21St day of April 2021 by and between the City of Baldwin Park, ("City"), and TAIT and Associates ("Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." Duration of Scope of Services may be extended on a month -to -month basis but shall not exceed the total compensation. 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." 3. TIME FOR PERFORMANCE. Service Provider shall perform the services above described in a timely manner in accordance with the professional standard practices and the provisions of this agreement. This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date, unless sooner terminated as provided in Section 16 herein: A. Commencement Date: April 21, 2021 B. Expiration Date: April 21, 2024 C. Upon mutual agreement by the parties, this agreement may be extended for an additional two (2) one-year terms. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shah provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shah be deemed, for alt purposes, an independent contractor and shall have control of alt work and the manner in which it is performed. Consultant shah be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and alt payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying Consultant Services Agreement Page 2 of 5 abreast of all such laws and ensuring that all services provided hereunder conform to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation); (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, Consultant Services Agreement Page 3 of agents uremployees shall bginexcess ofConsultants' insurance and not contributed with it. (3) The insurer shall provide 8tleast thirty /30\days priorwritten notice b] City of cancellation or ofany material change incoverage before such change urcancellation becomes effective. (F) With respect toWorkers' Compensation |nounanoa. the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard oho|| be naOeoied in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All ofthe documents required tobeprepared pursuant hereto shall, upon the completion thereof, bedeemed for all purposes tObe the property Of City. Citv'S ownership Of dOCUmneDtS includes any and all analysis, COnnpUt8tiOnS, p|8nS. correspondence and/or other pertinent data, information, dOCUmnen1S' and computer media, including disks and Other nl8teri8|S gathered Or prepared by Consultant in performance of this Agreement. Such vvOrh product shall be transmitted to City within ten (10) days after written request therefore. Consultant may retain copies of such products. Any re -use by City Sh8|| be at the sole risk UfCity and without liability tOConsultant. 12. RECORDS AND INSPECTIONS. Consultant ahu|| maintain full and accurate records with respect to all services and matters covered under this Agreement. City Sh8U have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list 0fkey personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. CODSUlt3Dt Sh8|| D[OVid9 City with @ complete Request for Taxpayer Identification Number and Certification, Form VV-9,@Sissued hv the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict Or potentialC0nfiCt of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. Consultant may not conduct any 8CUVitv, iDdUdiO0 any payment to any pe[SOO. ODC8r, or e0p|Oy88 of any gOVH[DOO8Ot3| agency or body or member of Congress in connection with the awarding of any federal contract, grant, |o@n, intended to influence |egis|8UOn. administrative ru|enn8hinQ or the election of candidates for public office during time compensated under the representation that such activity iebeing performed 8s8part 0fthis Agreement. 18. RIGHT TO TERMINATE. City may terminate this Agreement atany time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated inParagraph ^16" of this Consultant Services Agreement Page 4 of 5 and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) TAIT and Associates Att.: David Sloan 701 N Parkcenter Dr, Santa Ana, CA 92705 Tel: (714) 560-8200 (B) City of Baldwin Park Att.: Sam Gutierrez 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 460 23. NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. Consultant Services Agreement Paae 5 of 5 IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. CITY OF BALDWIN PARK By: Emman el trada Mayor Dated: /—/qr4�1 Approv By: �A4 Robert afoya City Attorney Dated: 5/24/2021 CONSULTANT: Tait & Associates, Inc, By:J)—� avid Sloan Vice President Name/Title Dated: 05/04/2021 Consultant Services Agreement Page 1 of 5 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this 21St day of April 2021 by and between the City of Baldwin Park, ("City"), and Willdan Engineering ("Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." Duration of Scope of Services may be extended on a month -to -month basis but shall not exceed the total compensation. 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." 3. TIME FOR PERFORMANCE. Service Provider shall perform the services above described in a timely manner in accordance with the professional standard practices and the provisions of this agreement. This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date, unless sooner terminated as provided in Section 16 herein: A. Commencement Date: April 21, 2021 B. Expiration Date: April 21, 2024 C. Upon mutual agreement by the parties, this agreement may be extended for an additional two (2) one-year terms. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shah provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shah be deemed, for alt purposes, an independent contractor and shall have control of alt work and the manner in which it is performed. Consultant shah be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and alt payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying Consultant Services Agreement Page 2 of 5 abreast of all such laws and ensuring that all services provided hereunder conform to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation); (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, Consultant Services Agreement Page 3 of agents uremployees shall bginexcess ofConsultants' insurance and not contributed with it. (3) The insurer shall provide 8tleast thirty /30\days priorwritten notice b] City ofcancellation orofany material change incoverage before such change urcancellation becomes effective. (F) With respect toWorkers' Compensation |nounanoa. the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard oho|| be naOeoied in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, bedeemed for all purposes tObethe property Of City. Citv'S ownership Of dOCUmneDtS includes any and all analysis, COnnpUt8tiOnS, p|8nS. correspondence and/or other pertinent data, information, dOCUnnDntS. and computer media, including disks and Other nl8teri8|S gathered or prepared by Consultant in performance of this Agreement. Such vvOrh product shall be transmitted to City within ten (10) days after written request therefore. Consultant may retain copies of such products. Any re -use by City shall be at the sole risk UfCity and without liability tOConsultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City Sh8U have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list 0fkey personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. CODSUlt3Dt Sh8|| D[OVid9 City with @ complete Request for Taxpayer Identification Number and Certification, Form VV-9,@Sissued hv the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict Or potentialC0nfiCt of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. Consultant may not conduct any 8CUVitv, iDdUdiO0 any payment to any pe[SOO. ODC8r, or e0p|Oy88 of any gOVH[DOO8Ot3| agency or body or member of Congress in connection with the awarding of any federal contract, grant, |o@n, intended to influence |egis|8UOn. administrative ru|enn8hinQ or the election of candidates for public office during time compensated under the representation that such activity iebeing performed 8s8part 0fthis Agreement. 18. RIGHT TO TERMINATE. City may terminate this Agreement atany time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated inParagraph ^16" of this Consultant Services Agreement Page 4 of 5 and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) Willdan Engineering Att.: Adel M. Freij 13191 Crossroads Pkwy N City of Industry, CA 91746 Tel: (562) 908-6200 (B) City of Baldwin Park Att.: Sam Gutierrez 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 460 23. NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. Consultant Services Agreement Page 5 of 5 IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. CITY OF BALDWIN PARK By: Emmanuel J. Estrada Mayor Dated: Approve By: Robert afoya City Attorney Dated: 5/24/2021 CONSULTANT: Wlidan Engineering A4K By: O 2--::� NamelTitle Adel Frelj, Director of City Engineering Dated: May 5, 2021 REQUEST FOR QUALIFICATIONS FOR AS -NEEDED ENGINEERING PLAN DESIGN, CONSTRUCTION INSPECTION, GEOTECHNICAL, TRAFFIC AND RELATED SERVICES PROPOSALS DUE CHECK, CIVIL MANAGEMENT, STORMWATER, CITY OF BALDWIN PARK ENGINEERING DIVISION 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 01BNBK&L-------------------------------------------------' REQUIREMENTS......................................................................................................................................... CONSULTANT AGREEMENT AND INSURANCE ................................................................................ PROPOSAL SCHEDULE (ESTIMATED SCHEDULE ONLY)--------------------' CONSULTANTINQUIRIES ....................................................................................................................... SCOPEOPSERVICES ................................................................................................................................ PROPOSAL DEADLINE ............................................................................................................................. PROPOSAL CONTENTS ............................................................................................................................. A. Cover Lcxc------------------------------------------- B. TemnD000jybon----------------------------------------. C. Vouhfivationa------------------------------------------' D. Oodo,standinguodAyynmch---------------------------------- E. Federal Requirements ................................................................................................................... F. Fee Summary ............................................................................................................................... REVIEW AND SELECTION PROCESS .................................................................................................... EVALUATION.............................................................................................................................................. ETHICS ONPUBLIC CONTRACTING ---------------------------------- RO__IETARY INFORMATION ............................................................................................................... INCURRING CO8TS-------------------------------------------' SOLICITATION 0[PROPOSAL ONLY .................................................................................................. REJECTION OFSUBMISSION OFPROPOSALS ................................................................................... LETTERSO[OBJECTION ......................................................................................................................... NEWSRELEASES ....................................................................................................................................... MINORITY AND WOMAN OWNED BUSINESSES ............................................................................... CONFLICT 0FINTEREST ......................................................................................................................... .3 .3 ] ] .4 .5 -9 .9 .9 lV lV 10 lV 10 10 ll ll 12 12 12 12 |2 B 13 13 13 2 PLAN CHECK, DESIGN, CONSTRUCTION MANAGEMENT, INSPECTION AND RELATED SERVICES INTRODUCTION AND OVERVIEW GENERAL The City of Baldwin Park is inviting proposals from qualified Consultants to provide Plan Check, civil engineering, traffic engineering, Landscape architectural, Stormwater, Construction Management, Inspection, federal funding, and Related Services to the Engineering Division of the City of Baldwin Park Public Works Department. It is the City's intention to procure Consultant Services that provide the best combination of quality, reliability, effectiveness and performance that best fit the needs of the City. Of particular importance is the ability of the successful firms to provide staff that are self - motivated and can quickly learn the City's Capital Improvement Program process to manage projects to completion, on schedule and on/or below budget targets. Successful consulting firnis will provide full plan check, design, construction management, inspection, and related services. REQUIREMENTS The proposal shall consist of a report describing the Consultant's qualifications, experience and references plus a schedule of consulting fees. Submittal requirements include one (1) original of the complete proposal. Proposal and Fee Schedule must be submitted separately. The original proposal must be clearly marked "As -Needed Plan Check, Design, Construction Management, Inspection and Related Services" and contain original signatures and must be easily reproducible on a standard copying machine. The consultant must also submit an electronic copy of the complete proposal in PDF format. Failure to clearly identify the original or provide original signatures may result in a proposal being found non -responsive and given no consideration. Any alternative or deviation from the specifications should be clearly indicated and described in your proposal response otherwise it may be found to be non- responsive and will not be considered. CONSULTANT SERVICES AGREEMENT The services provided by the successful Consultant(s) shall be governed by an Agreement for Consultant Services (Appendix A). The Consultant will be required to always maintain in force the insurance requirements as noted in the Agreement for Consultant Services during the performance of work. The tern of the Consultant Services Agreement will be for three years, commencing on the date of full execution of the contract. The City shall have the right, at its sole option, to extend the term of the Agreement for up to two additional one-year terns. If the City authorizes the Consultant in writing to perform services on a given project prior to the stated expiration date, but thereafter such services are not completed by the stated expiration date, then the expiration of the Agreement shall be automatically extended solely to allow for the completion of such services. Proposals will be accepted only from parties that are free of all obligations and interests that might conflict with the best interest of the City and have the capacity to provide services on a timely basis. PROPOSAL SCHEDULE (ESTIMATED) RFQ Mailing Date TBD Questions Due Date TBD Proposal Due Date TBD PM Interviews (if necessary as deemed by the City) TBD Award Date TBD 3 SUBMITTAL One (1) original Proposal, and one electronic copy (PDF file) must be received on or before: Addressed to: Sam Gutierrez Public Works Director City of Baldwin Park, Engineering Division 14403 East Pacific Avenue Baldwin Park, CA 91706 Faxed or e-mailed proposals will not be accepted. Late proposals will not be accepted. The consultant shall be solely responsible for its delivery to the City prior to the date and hour stated above. Any proposals received after the stated date and time due to delay in mail delivery or any other reason will not be considered by the City. Any revisions to the RFQ will be issued and distributed as addenda. Proposers are specifically directed not to contact any other City personnel for meetings, conferences or technical discussions related to this RFQ. Failure to adhere to this policy may be grounds for rejection of proposals. Upon receipt of proposals, the City may elect to "shortlist" firms. Interviews will only be conducted with the shortlist firms to obtain additional information regarding the proposal if the City determines that additional information is needed to make a selection. The City reserves the right to select a successful Consultant without conducting interviews. The City of Baldwin Park Department of Public Works hereby affirmatively ensures that minority owned business enterprises will be afforded full opportunity to submit and have considered, a proposal in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, handicap, gender, sexual preference, or religion in any consideration leading to the award of contract. The right is reserved by the City of Baldwin Park Department of Public Works to reject any or all submittals, to waive any irregularities or informalities not affected by law, to evaluate the submittals provided, to negotiate further with any and/or all consultants and to award the contract according to the offer which best serves the interests of the City. CONSULTANT INQUIRIES For the purpose of answering questions and clarifying details, a proposer's conference will be conducted at the time, date and place specified in the Proposal Schedule (pg. 3). Except for the proposer conference, no oral interpretations will be made to any proposer as to the meaning of the RFQ documents. All questions must be submitted by the date shown on the Proposal Schedule; phone questions will not be accepted. Interpretations will be written in the form of an Addendum and sent to all proposers by e-mail by the date shown on the Proposal Schedule. Due to the nature of information to be disseminated at the conference, attendance is advised for any firm wishing to submit a proposal. All inquiries concerning RFQ procedures, regulations and technical information must be submitted in writing by the due date shown on the proposal schedule to: Lena Abdulah Management Analyst City of Baldwin Park, Engineering Division 14403 East Pacific Avenue Baldwin Park, CA 91706 labdullabL&baldwinpark.com 4 Documents may be inspected and obtained at the office of the Department of Public Works, 14403 East Pacific Avenue, Baldwin Park 91706 (2❑d floor). This RFQ can also be found on the City's website at: https://www.baldwinpark.com/rfps. BACKGROUND The City of Baldwin Park Public Works Department consists of two divisions - Engineering and Maintenance. Under the guidance of the Public Works Director, it provides coordinated community enhancement, development services, engineering design and infrastructure maintenance including contract management, construction inspection and oversight. The Public Works Department also manages the City's Capital Improvement Program budget. This budget consists of projects aimed at improving the City's public infrastructure such as streets, transportation, streetlights, traffic signals, public buildings, sewer and storm drains, park maintenance and facility upgrades. The City is requesting interested Consulting firms, to propose services that will aid in the development of various projects and programs on an "As -Needed" basis. The scope of work includes, but is not limited to: Consultant shall assist the City of Baldwin Park's Engineering Staff with, but not be limited to, providing the following Design services: Engineering Plan Check Services Review and recommend approval of various grading plans, National Pollutant Discharge Elimination System/Low Impact Development (NPDES/LID), street Improvement plans, sanitary sewer plans, storm drain plans, traffic signal and traffic control Plan checks for both public and private developments. • Review and recommend approval of Low Impact Development reports, traffic impact reports, Hydraulics and hydrology studies and sewer studies for both public and private developments. • Provide preliminary design review of site/grading plans and attend City design review meetings as necessary. • Review and recommend approval plan check easements, lot line adjustments, dedications, vacations, subdivision, final parcel and tract maps Projects • Provide inspection services for grading activities, NPDES/LID compliance, street improvements, sanitary sewer and storm drain installation. • Provide survey, preliminary engineering and civil engineering design services as necessary • Provide information regarding any additional services that may benefit the City. For Land Development Projects, Consultant fees for each service such as grading plan check, map checks, and inspections which cannot exceed 65% of the applicable fees as established in the City's current Public Works Fee Schedule (Attachment 2). It should be assumed that, on average, the fees will cover up to three (3) plan checks. It can be anticipated that the City will annually adjust the Public Works Fee Schedule by the Consumer Price Index for the region. Therefore, Consultant fees for these services will be adjusted in accordance with the change to the Public Works Fee Schedule. For Land Development Projects, prior to completion of the first plan check, the Consultant shall research existing City engineering records including, but not limited to the documents described above for consistency with the proposed improvements. The Consultant shall also visit the project site to verify the proposed improvements are consistent with the physical constraints in the field. The Consultant shall pick up plan check submittals from the City within 24 hours of notification by the City. The first plan check shall be completed within ten (10) working days unless otherwise directed by the City. Each subsequent plan check shall be completed within ten (10) working days unless otherwise directed by the City. Each specific assignment under an on -call engineering services contract will be compensated on either lump sum or time -and - materials basis. The method of compensation will be specified in writing by the City at the time the assignment is given. At a minimum, plan check services shall be provided in conformance with the most current version of the following documents and standards: - California Building Code - City of Baldwin Park Citywide Design Guidelines - City of Baldwin Park Grading Ordinance Approved Specific Plans, Site Plans, Environmental Documents, and/or Tentative and Final Maps - Traverse, Lot, and Tract Boundary Closures for final or parcel maps Low Impact Development and Greenstreet Grants, easements, or vacations as applicable - Conditions of Approval Title Reports Civil Engineering Design Services • Civil Engineering design services for various CIP projects including preparation of Plan, Specifications and Estimate (PS&E). Engineering surveying shall be included in all designs as part of the PS&E with no extra charge. • Conduct utilities investigations, field investigations, Engineering surveying, and coordination with utilities and agencies. • Provide City Engineer services and value Engineering as needed. • Provide Grading, drainage and floodplain studies. • Provide Site development plans. • Pedestrian and Bicycle Master Plans. • Update Sewer and Storm Drain Master Plans. • Storm Water and BMP system design including erosion and sedimentation control. • Hydraulic and hydrologic studies. • Sewer capacity studies. • Provide conceptual design and alternative development plans and schematic plans including 3D modeling and videos of the project as needed. • Conduct Information Workshops, monthly status meetings and presentation to City Officials as needed. • Perform land surveys for the project as needed. Traffic Engineering Services • City Traffic Engineering Services, including the attendance of City Council, Traffic and Transportation Commission, and other meetings as necessary. • Geometric design, traffic signal design, including complete preparation of plans, specifications and estimates, signing and striping plan, and the construction administration/inspection of these facilities. • Review of environmental studies/traffic impact studies for proposed development projects, studies and report preparations for items such as traffic control devices (traffic signals, stop signs, etc.), citizen complaints and concerns, level of service at intersections, school safety issues and speed surveys/speed limit detenninations. • Preparation of traffic data for compliance with the Congestion Management Program. • Review and assist City staff with Vehicle Mile Traveled (VMT). • Traffic signal operation and coordination studies, including the implementation of signal timing and coordination programs. • Coordination with City staff and Consultants for traffic requirements for Capital Improvement Program projects • Conduct warrant studies for traffic control devices. • Provide traffic related services for rail crossings safety improvement projects including wiring diagrams and timing preemption • Experience with the CPUC and SCRRA requirements (Provide list of Rail Crossing projects). • Other related services as requested/directed by the City. Landscape Architectural Services • Landscape Architectural and engineering services for City parks, trails, street medians and parking lots, including Dog Park and other approved park projected, the attendance of City Council meetings, and other meetings as necessary. • Landscape architectural, including complete preparation of plans, specifications, estimates, and scheduling. • Complete data collection including, but not limited to, file review, General Plan review, seeping meetings, boundary and topographic surveying, research existing utility locations and engineering studies. • Coordinate with city staff and consultants for Capital Improvement Program projects and other City projects. • Provide conceptual design and alternative development plans and schematic plans including 3D modeling and videos of the project as needed. • Conduct Information Workshops, monthly status meetings and presentation to City Officials as needed. • Provide information regarding any additional services that may benefit the City. • Other related services as requested/directed by the City. Geotechnical Engineering Services • Reviewing and recommending on various soils investigations, geotechnical, engineering geology, and environmental remediation reports which pertain to development and capital improvement projects. • Pavement testing and analysis, soils investigation and compaction testing. • Arrange to have potholes taken If the proposed improvements interfere with existing utilities. • Other related services as requested/directed by the City. Construction Management and Inspection Services • Construction Management and Contract Administration. • Inspections of construction projects including storm drain and pipeline relocation, street improvements, traffic signal improvements, roadway widening, striping, traffic control, utility protection (with relocation if required) and project quality control. • Specialty inspection, City retained, for concrete work, electrical/telemetry, structural, and equipment testing and schedule the appropriate inspector and associated certification for the task being supervised. • Document management (i.e. shop drawings, Request for Information (RFI), change order, monthly reports, progress payment, memos, meeting minutes, etc.). • Coordination of meetings with City representatives, contractors, and other agencies related to the project. • Coordinate geotechnical and materials testing by City retained laboratory. • Constructability reviews. • Schedule and chair a pre -construction meeting with the City, affected Agencies, and Contractor and prepare meeting minutes. • Establish coordination and communication procedures among participants. • Coordinate site mobilization of Contractor. • Provide and maintain contract administration and full-time project inspection. • Establish and implement coordination and communication procedures among all Project participants. • Review Contractors' CPM schedule and monitor updates on a weekly basis. • Prepare comprehensive monthly reports with construction updates; monthly reports will consist of the progress, compliance, issues with their corresponding solutions, submittal log sheets, change order log report, clarification log report, testing log report, photos, etc. • Log Compliance of Environmental documentation and BMP's • Evaluate all contractor claims and coordinate the resolution of conflicts in the plans and/or specifications, contractor -suggested design changes, and design changes necessitated by unforeseen field conditions. • Establish and implement procedures for processing and expediting Requests for Information (RFI), Requests for Clarification (RFC), approval of shop drawing submittals, approval of material and equipment sample submittals, approval of contract schedule adjustments, negotiate and recommend for approval of change orders, substitutions and review and recommend for approval of payment requests. • Conduct field interviews for federally funded projects. • Verification of materials and construction equipment, all facility construction, street restoration and site improvements. • Verify contractor protection of existing survey monuments and their restoration. • Ensure compliance with all permitting requirements, agency requirements and local regulations. • Monitor contractor's safety program and performance as required for compliance with Cal/OSHA. • Monitor the maintenance of the Project Record Drawings during construction and the final preparation of "as -built" drawings after project completion. • Prepare final punch -list and verify completion of punch list items by Contractor for final acceptance by City. • Assist in project closeout and assemble all warranties, guarantees, and operation and maintenance manuals. • Submit final construction management report summarizing the project history, including major problems, claims and recommendations, actions taken for corrective action. • For Capital Improvements Project, inspections will be 8 hours per day and construction management will be 4 hours per day for the duration of the project. NPDES Compliance and Stormwater Services • Assist staff with meeting the overall requirements of the General NPDES Permit including staying current of any changes of the Permit and implementing innovative techniques and best practices programs and measures designed to facilitate compliance with the permit. • Compile and review documents for the preparation and submittal of the City's Annual NPDES Report. • Assist staff with keeping accurate and current records of required information of all construction and post - construction pertinent to the Annual Report and submitting annual report using Wramps. • Review compliance -related documents and prepare required reporting documents. • Review Storm Water Pollution Prevention Plans (SWPPP) for compliance. • Develop and implement requirements including comprehensive BMP measures and maintenance schedules for developers to comply with. • Perform commercial and industrial inspections per the requirements of the NPDES permit. • Update and implement an Illicit Connection/Illicit Discharge detection and elimination program. • Represent the City at various industry meetings and workshops. • Provide training and assist staff in implementing stormwater management plans. Federal/ State/ Local Funds Management • Perform and assist staff with the following tasks ■ Federal Compliance and Documentation ■ Labor Compliance ■ Progress Payment Review ■ Grants Reimbursements ■ Assist staff with MTA grant and local return quarterly reports ■ SBI progress and expenditure reports ■ ATP progress reports ■ Local streets and roads program All. Engineering services shall be performed by or under the responsible charge of a California Licensed Professional Engineer (and/or California Licensed Land Surveyor as applicable) eligible to prepare and sign such plans. The firm will be required to disclose to the City a list of all of its clients for the past three (3) years for the purpose of allowing the City to review potential conflict of interest issues. In addition, the firm will be required to disclose any litigation in which it has been a party to in the last five (5) years. PROPOSAL PROPOSAL DEADLINE One (1) original Proposal, and one electronic copy (PDF file) must be received on or before: Day,; MonthXX, 2024, by 5:00 Addressed to: Sam Gutierrez Public Works Director City of Baldwin Park, Engineering Division 14403 East Pacific Avenue Baldwin Park, CA 91706 PROPOSAL CONTENTS The information requested below will be used to evaluate the respondent's Proposal. Respondents may be deemed non -responsive if they do not respond to all Sections, A through F. The Consultants Proposal for Design, Construction Management, Inspection and Related Services RFQ must include all the following items to be considered as a responsive, valid submittal. The sections should be separated by divider pages that are tabbed, colored or of heavier stock. One (1) unbound original of the Proposal must be submitted. One (1) Portable Document Formatted (PDF) electronic copy of the complete Proposal must also be submitted contained on USB Flash Drive. Proposals must be prepared simply and economically, providing a straightforward, concise description of methodology and approach to satisfy the requirements of this solicitation. Emphasis should be on completeness and clarity of content with sufficient detail to allow for accurate evaluation and comparative analysis. Respondent's Proposal shall be clear, concise, accurate, and comprehensive. Excessive or irrelevant materials will not be favorably received. At a minimum, the Proposal shall include the following sections: A. Cover Letter A cover letter identifying the Consultant's name and proposed subcontractors or sub consultants that are integral to the proposed team, contact name, phone number and e-mail address, and signed by an officer of the Consultant that is authorized to enter a contract with the City. B. Team Description This section discusses the Consultant's proposed team. Include an organization chart showing proposed relationship among consultant team/staff as well as any other parties that may have significant role in the delivery of services to the City. Discuss staffing plan, the workload, both current and anticipated, for all key team members, and their capacity to perform the requested services. Discuss specific personnel who will be assigned to this contract as the Construction Manager and Contract Inspector, along with their title within the firm, individual qualifications, and hourly rate classification. Employee titles must match the classifications in the hourly rate schedule. C. Qualifications Provide a listing of three (3) projects where the proposed Construction Manager and Inspector have performed similar work as detailed in the scope of services. Specify whether this work was performed while the individual was employed by the proposer. Include the client's name, address, phone number, and the name of a contact person. Similar work must include duties as listed in the scope of services. Include any appurtenant information, such as start and end dates of projects, project budget. It should be noted that the client would be contacted as a reference check. If sub consultants are proposed, identify any past working relationships among the team members and the sub consultants. D. Understanding and Approach This section should clearly convey clear understanding of the nature of public contracting and Capital Improvement Projects processes, identification of possible major issues, and proposed solutions thereof, for the work as detailed in the Scope of services section of this RFQ. Include a description of the Consultant's work plan and approach to providing Construction. Management and Inspection services. Describe how related services, including, but not limited to, various independent plan check reviews and bid abi lity/constructabi I ity/cl aims avoidance reviews, identification of deliverables and implementation schedules will be conducted. The work plan should include sufficient detail to demonstrate a clear understanding of the "As -Needed" approach to the work. E. Federal Requirements This section discusses the Consultant's experience and knowledge with working on federally aided projects and the federal requirements, thereof. Include sufficient detail to demonstrate a clear understanding of the documentation work required using federal funds, including but not limited to Caltrans' Local Assistance Procedural Manual and Local Assistance Guidelines. F. Fee Summary Fee schedule shall be based on an hourly rate and/or percentage -based breakdown of services clearly detailing "As - Needed" or "Project -to -project" costs so that the City may easily estimate "Not -to -exceed" amount caps for any project in which the consultant may be retained to provide services. For budgetary purposes the consultant may assume 500 Hours of Construction Management, 500 Hours of Inspection services and 150 hours of related services as typical for a project. It may be assumed that most the work will be performed between the hours of 8:00 AM and 5:00 PM however, the fee schedule shall include hourly rates for overtime, after -hour inspection or weekend working hours on any given project. Payment shall be for actual working hours on the project or percentage of estimated construction costs and shall not include anv travel time. Consultant shall include sufficient detail such that any necessary contract modifications may be accommodated using the cost provided therein. REVIEW AND SELECTION PROCESS The City reserves the right to reject any or all proposals or parts of the proposals, to negotiate modifications of proposals submitted, and to negotiate specific work elements with a proposer into a project of lesser or greater magnitude than described in this RFQ or the proposer's reply. The process for selection includes the following sequence: • Review proposals. • Identify the best qualified Consulting firms. • Reference checks. • Evaluation of the quality, maturity, and financial stability of the firm. • An evaluation of the firm's ability and experience in providing services, including: • Experience with local government. • Scope of activities covered. • Length of time involved. • Level of client satisfaction. • Cost/benefit relationship. • Relative success. • An evaluation of the experience and training of the proposed Consultant's team. • If deemed necessary, Interview with qualified proposers. • Negotiate with best qualified Consultant firms. • Present City's recommendation to the City Council. • Execution of professional agreement for consulting services. EVALUATION A panel of City of Baldwin Park will evaluate all proposals submitted and select the top competitive proposals. Evaluation of qualification statements and proposals will be based on the information called for in this RFQ. Brochures or other promotional presentations beyond that requested or elaborate artwork, papers, binders or expensive visuals are not desired. The City of Baldwin Park reserves the right to waive any irregularities or informalities in any RFQ process when it is in the best interest of the City to do so; to re -advertise for proposals, if desired; to sit and act as sole judge of the merit and proposals of the service offered and; to evaluate in its absolute discretion, the qualification statement and proposal of each Proposer, so as to select the Proposer which best serves the requirements of the City, thus ensuring that the best interest of the City will be served. The City may make such an investigation as it deems necessary to determine the ability of a Consultant to provide the required services, and the Proposer will furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any submittals if the evidence submitted by, or investigation of, such Proposer fails to satisfy the City that such proposer is properly qualified to carry out the obligations of a contract and to deliver the services contemplated herein or; the submittal of any Proposer who has previously failed to perform properly, or complete on time, contracts of a similar nature. Any material misrepresentation or material falsification of information provided to the City in the Proposal, or at any point in the evaluation process, is grounds for rejection. The City expressly reserves the right to reject the submittal of any Proposer who is in default on the payment of taxes, licenses or other money due to the City of Baldwin Park. The City reserves the right to conduct a background inquiry of each Proposer which may include the collection of appropriate criminal history information, contractual and business associations and practices, employment histories, financial background, and reputation in the business community. ETHICS IN PUBLIC CONTRACTING Each consulting entity, by submitting a proposal, certifies that it is not a party to any collusive action or any action that may be in violation of the Sherman Antitrust Act by submitting a proposal, the proposer certifies that it was made without fraud; that it has not offered or received any kickbacks or inducements from any other entity in connection with this RFQ. The proposer further certifies that no relationship exists between itself and the City or another person or organization that interferes with fair competition or constitutes a conflict of interest with respect to a contract with the City of Baldwin Park. PROPRIETARY INFORMATION The proposals received shall become the property of the City of Baldwin Park and are subject to public disclosure. Proposers are to indicate any restrictions on the use of data contained in their responses. Those parts of a proposal which are defined as business or trade secrets, as that term is defined in California Government Code, Section 6254.7, and are reasonably marked as "Trade Secrets", "Confidential" or "Proprietary" shall only be disclosed to the public if such disclosure is required or permitted under the California Public Records Act or otherwise by law. Proposers who wish to have such information maintained confidentially shall be responsible for advancing all reasonable attorney's fees and costs associated with disputes that may arise respecting whether records are subject to disclosure. INCURRING COSTS The City is not liable for any costs incurred by Proposers in responding to this RFQ. SOLICITATION OF PROPOSAL ONLY Nothing contained herein shall be deemed as a binding offer or commitment by the City, its officers, agents, employees, or related parties. Each party or parties responding to this RFQ do acknowledge that they are not guaranteed that they will be selected as the consultant or offered an opportunity to provide the requested services. REJECTION OF SUBMISSION OF PROPOSALS The proposal request does not commit the City of Baldwin Park to award any contract. The City reserves the right, at its sole discretion, to reject any or all proposals without penalty, to waive irregularities in any proposals or in the proposal procedures, and to be the final judge as to which is the responsible, qualified proposal. Any proposal which contains items not specified, items which are incorrect, which does not complete all the items scheduled or does not respond to items in the manner specified in this request may be considered non -responsive and may be rejected on these bases in the sole discretion of the City. Proposals offering less than 90 days for acceptance from the proposed closing date may be considered non -responsive and may be rejected. Non -acceptance of any proposal will not imply any criticism of the proposal or convey any indication that the proposal was deficient. Non -acceptance of any proposal will mean that another proposal was deemed to be more advantageous to the City of Baldwin Park, or that no proposal was deemed acceptable. LETTERS OF OBJECTION If a proposer discovers any ambiguity, conflict, discrepancy, omission, or other errors in the RFQ, he/she shall notify the City of Baldwin Park in writing not less than three (3) days before the date of opening. Inquiries concerning this RFQ should be submitted in writing to Sam Gutierrez, Public Works Director, and the envelope should be marked "Plan Check, Design, Construction Management, Inspection and related services". Inquiries are to state the page and applicable RFQ section(s) or paragraph number(s) to which the question(s) pertain. Clarification shall be given by written notice to all proposers. The RFQ and all subsequent modifications are hereby designated as the sole reference and authority for the preparation of proposals and take precedence over all information related to the acquisition obtained from any source either by verbal or written communications. PUBLIC INFORMATION Except for proprietary information, clearly designated, all materials received relative to this request will become public information and be available for inspection as provided under the public records act (Government Code, Section 6200, et seq.). The City reserves the right to retain all proposals submitted, whether the proposal was selected or judged to be non -responsive. PROPOSAL VALIDITY PERIOD Submitted proposals shall be valid for at least ninety (90) days from the date of submission. NEWS RELEASES The proposer shall not make news releases pertaining to an award resulting from proposals made in response to the request without the prior written approval of the City of Baldwin Park. In addition, the successful proposer must agree not to release any advertising copy mentioning the City of Baldwin Park or quoting the opinion of any City employee without written approval by the City of Baldwin Park. MINORITY AND WOMAN OWNED BUSINESSES The City of Baldwin Park herewith notifies all potential proposers that it will insure that in any contract or agreement entered, that minority and woman owned business enterprises will be afforded full opportunity to participate in this procurement and will not be discriminated against on the grounds of sex, race, color or national origin in the consideration for award. CONFLICT OF INTEREST Except for items that are clearly promotional in nature, mass produced, trivial in value and not intended to invoke any form of reciprocation, employees of the City of Baldwin Park may not accept gratuities, entertainment, meals, or anything of value whatsoever from current or potential proposers. The offer of such gratuity to an employee of the city shall be cause for declaring such supplier to be an irresponsible proposer and preventing the firm from responding to this RFQ. APPENDIX A - Consultant's Agreement [COMPANY NAME] Consultant Services Agreement Page 1 of 7 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this _ day of , 2021 by and between the City of Baldwin Park, ("City"), and [COMPANY" NAME] ("Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." Duration of Scope of Services may be extended on a month -to -month basis, but shall not exceed the total compensation. 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit "B." 3. TIME FOR PERFORMANCE. Consultant shall perform the services above described in a timely manner in accordance with the professional standard practices [ SHORT DESCRIPTION OF TIME CONSTRAINTS]. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform to [COMPANY NAME] Consultant Services Agreement Page 2 of 7 such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation); (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, [COMPANY NAME] Consultant Services Agreement Page 3 of 7 agents or employees shall be in excess of Consultants' insurance and not contributed with it. (3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (F) With respect to Workers' Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City's ownership of documents includes any and all analysis, computations, plans, correspondence and/or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. Any re -use by City shall be at the sole risk of City and without liability to Consultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "16" of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to [COMPANY NAME] Consultant Services Agreement Page 4 of 7 and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) CONSULTANT [NAME] [ADDRESS 11 [ADDRESS 21 [TELEPHONE] (B) City of Baldwin Park Att.: Sam Gutierrez 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 460 23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "22" of this Agreement. [COMPANY NAME] Consultant Services Agreement Page 5 of 7 IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. CITY OF BALDWIN PARK 0 Mayor CONSULTANT: [COMPANY NAME] By: Name/Title Dated: CITY OF BALDWIN PARK PUBLIC WORKS FEE SCHEDULE Effective September 16, 2019 Service / Application Current Fee Proposed Fee PARCEL (FINAL) MAP $3,000 plus $75 per parcel $3,000 plus $75 per parcel TRACT (FINAL) MAP $2,990 for 1st 4 lots/units plus $195 for each additional lot/unit for first three plan checks $2,990 for 1st 4 lots/units plus $195 for each additional lot/unit for first three plan checks $225 for each additional plan check $225 for each additional plan check EASEMENT DEED REVIEW $495 $495 EASEMENT CHECKING $495 $495 MONUMENT INSPECTION $270 for first monument plus $65 for additional monument $270 for first monument plus $65 for additional monument MAP CONSISTENCY VERIFICATION $440 $440 WAIVER & COMPLIANCE CERTIFICATION $400 $400 AGREEMENT/IMPROVEMENT SECURITY $450 $450 IMPROVEMENT AGREEMENT TIME EXTENSION $500 $500 ADDITIONAL PLAN SUBMITTAL Not In Use Not In Use FINAL MAP TIME EXTENSION Six months $275 $275 Twelve months $550 $550 CERTIFICATE OF CORRECTION $1200 $1200 CERTIFICATE OF COMPLIANCE $2000 $2000 STREET VACATION PROCESSING $2200 $2200 COVENANT & AGREEMENT REVIEW $1000 $1000 LOT LINE ADJUSTMENT $3300 $3300 ENGINEERING DOCUMENT/ STUDY/ REPORT REVIEW (GEOTECHNICAL REPORT, HYDROLOGY & HYDRULICS REPORT, LOW IMPACT DEVELOPMENT LID REPORT, TRAFFIC STUDY, MISCELLANEOUS DOCUMENTS, ETC.) $1,600 $1,600/each EXPEDITED MAP/PLAN CHECK 1-1/2 times the original fee 1-1/2 times the original fee OTHER ENGINEERING SERVICES $50 per hour with minimum one hour $50 per hour with minimum one hour ENCROACHMENT PERMIT -LANE CLOSURE Per occurrence $175 $175 Monthly permit $490 $490 Annual permit $3750 $3750 ENCROACHMENT PERMIT -ROAD CLOSURE $650 $650 ENCROACHMENT PERMIT -OVERHEAD STRUCT. $560 $560 STREET CUT PLAN CHECK & INSPECTION TRENCH LENGTH: Up to 10 sq.ft. $115 $115 11 to 100 sq.ft. $115 plus $1.25 per sq.ft. over 10' $115 plus $1.25 per sq.ft. over 10' Over 100 sq.ft. $228 plus $1.04 per sq.ft. over 100' $228 plus $1.04 per sq.ft. over 100' SEWER DYE TEST $240 $240 STREET NAME CHANGE PROCESSING $1,590 plus $175 per sign $1,590 plus $175 per sign STREET ADDRESS CHANGE None None PRIVATE DIRECTIONAL SIGN $2,500 for two years $2,500 for two years GRAFFITI ABATEMENT AGREEMENT Not In Use Not In Use OVER WIDTH/HEIGHT/WEIGHT PERMIT $16 single trip permit; $90 annual permit (fees set by $16 single trip permit; $90 annual permit (fees set GRADING & EXCAVATION PLAN CHECK 50 to 100 cubic yards $380 $380 101 to 1,000 cubic yards 380 + 82 per 100 CY 380 + 82 per 100 CY 1,001 to 10,000 cubic yards $1,120 + $200 per 1,000 CY $1,120 + $200 per 1,000 CY 10,001 to 100,000 cubic yards $2,920 + $275 per 10,000 CY $2,920 + $275 per 10,000 CY > 100,000 cubic yards $5,395 + $435 per 100,000 CY $5,395 + $435 per 100,000 CY DRAINAGE PLAN CHECK One to three lots $250 for the first lot $250 for the first lot Four or more lots $115 for each additional lot $115 for each additional lot EROSION CONTROL PLAN CHECK Less than 1 acre 130 130 1 acre but less than 5 acres $500 $500 OFFSITE IMPROVEMENTS PERMIT (PLAN CHECK AND INSPECTION) $0-$999 $175 $175 $1,000 - $9,999 $175 + 11 % of value over $1,000 $175 + 11% of value over $1,000 $10,000 - $49,999 $1,165 + 8% of value over $10,000 $1,165 + 8% of value over $10,000 $50,000 - $99,999 $4,365 + 4% of value over $50,000 $4,365 + 4% of value over $50,000 $100,000 - $999,999 $6,365 + 2% of value over $100,000 $6,365 + 2% of value over $100,000 Page 1 of 2 CITY OF BALDWIN PARK PUBLIC WORKS FEE SCHEDULE Effective September 16, 2019 Service / Application Current Fee Proposed Fee Street Improvements (such as curb only, cross gutter, sidewalk, driveway approach, curb & gutter, ADA ramp, etc.) Refer to Fees under Offsite Improvement Permit Storm Drain Improvements (such as parkway drain, catch basin, manhole, SD mainline and lateral, etc.) Refer to Fees under Offsite Improvement Permit Traffic Improvements (such as red curbs, striping, lettering/ arrow, street name signs, traffic regulatory signs, traffic signal, etc.) Refer to Fees under Offsite Improvement Permit Sewer Improvements (such as manhole, sewer mainline and lateral, etc.) Refer to Fees under Offsite Improvement Permit Other Improvements (such as Street light and street tree installation, etc.) Refer to Fees under Offsite Improvement Permit GRADING & EXCAVATION INSPECTION 50 -100 cubic yards $355 $355 101 -1,000 cubic yards $355+$65 per 100 CY $355+$65 per 100 CY 1,001-10,000 cubic yards $940+$85 per 100 CY $940+$85 per 100 CY 10,001-100,000 cubic yards $1,705+$30 per 100 CY $1,705+$30 per 100 CY > 100,000 cubic yards $1,980.00 $1,980.00 DRAINAGE INSPECTION One to three lots $300 for first lot $300 for first lot Four or more lots $115 for each additional lot $115 for each additional lot EROSION INSPECTION Less than 1 acre $385 first three acres $385 first three acres 1 acre but less than 5 acres $125 each additional acre $125 each additional acre SEWER SEDDLE AND WYE $500/each TRAFFIC CONTROL PLAN CHECK $85 + 75/HR OTHER FIELD INSPECTION FBHR* RE -INSPECTION FBHR* NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) INSPECTION FBHR* C&D MATERIALS MANAGEMENT DEMOLITION $300 for 1st review $75 for each subsequent review CONSTRUCTION 300 for 1st review $75 for each subsequent review C&D MATERIALS MANAGEMENT ADMIN FEE DEMOLITION $100 CONSTRUCTION 1 $100 C&D MATERIALS MANAGEMENT RE -ROOF PROJECT I i $75 Page 2 of 2 ITEM NO. 12 TO: Honorable Mayor and Members of the City Council �TH, FROM: Sam Gutierrez, Director of Public Works snB'EL ' ", PREPARED BY: Romany Basilyous, Engineering Manager - , w VA LE�r' iJa,4'L)r` DATE: April 17, 2024 SUBJECT: Approval of a Construction Contract with Gentry General Engineering Company for the Construction and Completion of Unfinished Improvements for City Project No. CIP 22-040, Calino Avenue Sewer and Storm Drain Improvements SUMMARY This item will authorize the award of a construction contract to Gentry General Engineering Company (GGE), in an amount of $851,790.78 for the completion of unfinished improvements at Calino Avenue. As part of the contract, GGE will be resuming the construction of improvements originally awarded to Stance Construction Company (SCC) that have been left uncompleted. SCC has ceased all construction activities and informed the City that it will be going out of business. The remaining work for the project consists of construction of sanitary sewer including lateral house connections, installation of storm drains and construction of street infrastructure improvements. RECOMMENDATION It is Staff's recommendation that the City Council: Find Stance Construction Company in default of its Contract; and 2. Approve and award the construction contract to Gentry General Engineering Company of Colton, CA in the amount of $851,790.78 for the completion of unfinished improvements at Calino Avenue; and 3. Authorize the Mayor and City Clerk to execute the contract with Gentry General Engineering Company; and 4. Authorize the Director of Finance to transfer $80,000 from CIP22-037, Acct. # 275-50-752-58100-55017 to CIP22-040, Acct #275-50-752-58100-55021; allocate $310,617.77 to Acct 100-50-000-46950-55021 from expected surety payment received and Acct #100-50-752-58100-55021 for the additional expenditures and to make necessary budget adjustments. FISCAL IMPACT There is no additional fiscal impact to the General Fund since additional cost will be paid form Surety. Funding for the remaining construction costs of the project will be listed as follows: Fund Transfer I From Acct #275-50-752-58100-55017 To Acct #275-50-752-58100-55021 $80,000.00 Appropriate To Act #100-50-752-58100-55021 (Surety payment) $310,617.77 CIP22-040 Acct #275-50-752-58100-55021(Remaining Balance $493,335.55 Total Amount $883,953.32 Page 1 / 3 BACKGROUND Calino Avenue is located west of Puente Avenue and south of the Interstateb 10 Freeway and is an unimproved private residential street. The pavement is in poor condition and does not meet the City street standards resulting in flooding of the street. There are no curb and gutters, sidewalks, storm drains nor sanitary sewer availability. Twelve (12) of the homes along Calino Avenue are on septic tank systems. Septic tanks are susceptible to leaks, overflows, and become obstructed if not properly maintained, posing a risk to residents and the environment. Septic tanks are no longer allowed by the State of California when sanitary sewer infrastructure is available. In 2004, in an effort to address the situation, eighty-four percent (84%) of the property owners who reside along Calino Avenue signed a petition requesting that the City initiate the formation of an assessment district. On October 20, 2004, the City Council adopted Resolution 2004-073 declaring its intent to construct certain improvements based on the proposed Calino Avenue Assessment District No. 2004-01. Despite the adoption of the resolution, the proposed formation of the assessment district was not formed due to lack of participation by two property owners. The largest property holds two homes and one apartment complex. However, considering the passage of the American Recovery Plan Act (ARPA), renewed interest from the residents lead to a preliminary review for the feasibly of constructing the improvements by leveraging these funds. This once -in -a -generation infusion of funds provides an opportunity for State, Local, and Tribal governments with the ability to address a broad range of water and sewer infrastructure needs. ARPA provides governments with wide latitude to identify investments in water and sewer. In December 2022, City Council accepted the plans and specifications and awarded the construction contract to Stance Construction Company in the amount of $649,726.51. On April 5, 2023, City Council authorized additional scope in the amount of $92,950.00 to abandon existing septic tanks and to make 12 sewer lateral connections to the newly constructed sewer main line extension. In October 2023, Stance Construction Company "SCC" ceased all construction activities at Calino Avenue and informed the City that it is going out of business and will not be returning to complete the Project. DISCUSSION In order to resume the project and complete the work, SCC must be found to be in default of its contract and a replacement contractor be selected to take over the project. Staff has reviewed all appropriate documentation and determined that SCC appears to be in default of its Contract, specifically under section 6-7.1, subd. (a), (b), and (d) of the "Greenbook" Standard Specifications for Public Works Construction ("Greenbook") that is made a part of the Contract Documents for the Contract for the Project. SCC was given ample opportunity to remedy the situation but failed to respond and did not commence satisfactory corrective action within an appropriate timeframe. In November 2023, the City filled a Notice to Cure with the Surety company "Argonaut Insurance" to place Stance Construction Company in default of its Contract. At the same time, the City took proactive action in finding another contractor to complete the job. After reaching out to four (4) contractors, the City received a quote from Gentry General Engineering Company in an amount of $851,790.78 and considered that quote the lowest responsible and responsive quote. That quote was procured as a completion contract of the prior defaulting contractor's contract and therefore exempt from competitive bidding pursuant to Shore v. Central Contra Costa Sanitary District (1962) 208 Cal.App.2d 465. In March 18, 2024 Argonaut Insurance Company agreed to pay the City $310,617.77 to mitigate any potential damages and to cover most of the cost of the new agreement with Gentry General Engineering Company. Based on this, Staff is recommending that the City Council find SCC to be in default of its contractual obligations Paget/3 resulting in the consequences specified in the Contract Documents and authorize the award of contract to Gentry General Engineering for the completion of the unfinished improvements at Calino Avenue. ALTERNATIVES 1. The City Council may choose not to award a construction contract, reject the agreement, and re -bid the project. This action is not recommended as re -bidding the project will delay the work and may result in increased costs. 2. Provide Staff with alternate direction. CEQA REVIEW The subject Calino Avenue Street Improvements Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to a Class 1 (Section 15301, Existing Facilities), subsection (c) exemption, which includes Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety), and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle -share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes). The key consideration for a Class 1 exemption is whether the project involves negligible or no expansion of an existing use. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Agreement with Gentry General Engineering Company. Page 3 / 3 CONTRACT _ CU ENT CONTRACT SERVICE AGREEMENT FOR City Project No. CIP 22- = Calino Avenue Improvements Project THIS CONTRACT SERVICES AGREEMENT (herein "Agreement"), is :made and entered into this 17thd day of April, 2024 by and between the CITY OF BALDWIN PARK, a municipal corporation, (herein "City") and Gentry General En ineerine (herein "Contractor"). The parties hereto agree as follows: RECITALS A. City requires asphalt concrete pavement, sidewalks, cross -,gutters, driveways, longitudinal gutters, sewer, and storm drain system, construction surveying & staking and adjusting ,utility covers to finish grade. Contractor has represented to City that Contractor is qualified to perform said services and has submitted a proposal to City for same. B. City desires to have Contractor perform said services on the terms and conditions set forth herein. NOW, THEREFORE, based on the foregoing Recitals and for good and valuable consideration, the receipt and sufficiency of which is acknowledged by both parties; City and Contractor hereby agree as follows: L SERVICES OF CONTRACTOR 1.1 Scope of Services - In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the Special and. Technical Provisions, which services may be referred to herein as the "services" or "work"` hereunder. As a -material inducement to the City entering into this Agreement, Contractor .represents and warrants that Contractor is a provider of first class work , and services and Contractor is experienced in performing the ' work ,and services contemplated herein and, in Tight of such status and experience; Contractor covenants that it shall follow the highest professional standards in performing the work and servicesrequired hereunder and that all materials will be of good quality, fit for the purpose intended. 1.2 Documents Included in Contract -- This contract consists of the Notice Inviting Bids and Instructions to Bidders, Bid Documents, Proposal Schedule, Bid. Bond (Bidder's Guarantee), Designation of Sub -contractors, Statement of Non -collusion by Contractor, Certification _ of Principal, Supplemental Information, Specifications, Plans, this Contract Services Agreement, Faithful Performance Bond, Labor and Materials Bond, Warranty Bond, Guarantee, Tax Identification Form, Workers' Compensation Certification, and any and all schedules and attachments to it which are incorporated as if fully set forth herein. In the event of an inconsistency, this Agreement shall govern. 1.3 Compliance with Law - All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and.. any Federal, State or local governmental agency having jurisdiction in effect at the time service is rendered. 1.4 Licenses, Permits, Fees, and Assessments — Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the services required by this Agreement, and shall indemnify, defend and hold harmless -City against any such fees, assessments, taxes penalties or interest levied, assessed or imposed against City hereunder. Contractor shall be responsible for all sub -contractors' compliance with this Section. 1.5 Familiarity with Work — By executing this Contract, Contractor warrants that Contractor (a) has thoroughly investigated and considered the scope of services to be performed., (b) has carefully considered how the services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigatethe site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Contractor discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Contractor shall. immediately inform the City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer. 1.6 Care of Work — The Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and J or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. 1.7 Further Responsibilities of Parties — Both parties agree to use 'reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter 'specified, neither party shall be responsible for the service of the other. -Contractor shall require all sub- contractors to comply with the provisions of this agreement. 1.8 Additional Services - City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and J or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor. Any increase in compensation of twenty-five percent ( 5%) or less of the Contract Sum, or in the time to perform of one hundred eighty (180) days or less may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively ;must be approved by the City Council. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services or reasonably Contemplated therein. -Contractor hereby acknowledges es that it accepts the ri:5k that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefore. 1.9 Special Requirements -Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the "Special requirements" attached hereto as Exhibit "A through D" and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit "A through D" and any other provisions of this Agreement, the provisions of Exhibit "A throuLyh D" shall govern. 1.10 Prevailing Wages Laws — In accordance with Labor Code Section 1770 et seq., the director of the Department of Industrial Relations of the State of California has ascertained a general prevailing rate of wages; which is the minimum amount, which shall be paid to all workers employed to perform the work pursuant to this Agreement. A copy of the general prevailing; wage rate determination is on file in the office of the City Clerk and is hereby incorporated in this Agreement. In accordance with the provisions of Labor Code Section 1810 et seq., eight (8) hours is the legal working day. Contractor must forfeit to the City Twenty Five Dollars ($25:00) a day for each worker who works in excess of the minimum working hours when Contractor does not pay overtime. Contractor is required to past a copy of such wage rates at all times at the contract site. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contractor also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. Contractor shall comply with all statutory requirements relating to the employment of apprentices. For Federal Prevailing Wages see Exhibit "D`° 2. COMPENSATION .1 Contract Sum — For the services rendered pursuant to this Agreement, the Contractor shall be compensated as specified herein, but not exceeding the maximum contract amount of Eight Hundred Fifty -One Thousand Seven Hundred Ninety Dollars and Seventy -Eight Cents ($851,790.7) (herein "Contract Sum"), except as provided in Section 1.8. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City; Contractor shall not be entitled to any additional compensation for attending said meetings. 2.2 Progress Payments - Prior to the first day of the month, during the progress of the work, commencing on the day and month specified in the Agreement, Contractor shall submit to the Contract Officer a complete itemized statement of all labor and materials incorporated into the work during the preceding month and the portion of the contract sum applicable thereto. Upon approval in writing by the Contract Officer, payment shall be made in thirty (30) days. City shall pay Contractor a sum based upon ninety five percent (5%) of the contract price apportionment of the labor and materials incorporated into the work under the contract during the month covered by said statement. The remaining five percent (5%) 'thereof "shall be retained as performance security, Refer to Section 7.3 of this Agreement for retention of funds. 3. PERFORMANCE SCHEDULE 3.1 Time of Essence — Time is of the essence in the performance of this Agreement. .2 Schedule of Performance Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the "Schedule of Performance" attached hereto as Exhibit "A" if any, and incorporated herein by this reference. When requested by the Contractor, the Contract Officer may approve extensions to the time periods) specified in the Schedule of Performance in writing. 3.3 Force Majeure — The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight Contractor shall within ten embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the delay.Officer in writing of the causes for ihe the extent of dela and extend th• ,. 1, ... . :.. ...... .1 Representative of Contractor — The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act inns behalf with .respect to the work specified herein and make all decisions in connection therewith: Brenton Gtatry 320 W Tro ica Rancho Rd Colton, CA, 9324 It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. For purposes of this Agreement, the foregoing principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City. 4.2 Contract Officer — The Contract Officer shall be such person as may be designated by the City Manager or City Engineer. It shall be the Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Assignment — The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (2517o) of the present ownership and % or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City. .4 Independent Contractor — Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its sub -contractors, agents or employees, performs the services required herein., except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Contractor's employees, sub- contractors, servants, representatives or agents, or in fixing their number, compensation or hours of service. 'Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its sub -contractors, agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venture or a member of any joint enterprise with Contractor. 4.5 Identity of Persons Performing Work Contractor represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all tasks and services set forth herein. 'Contractor represents that the tasks and services required herein will be performed by Contractor or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services. 4.6 Utility Relocation - City is responsible for removal, relocation, or protection of existing main or trunk line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall. reimburse contractor for any costs incurred in locating, repairing damage not caused by contractor and removing or relocating such unidentified utility facilities, including equipment idled during such work. Contractor shall not ,be assessed ;liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities. 4.7 Trenches or Excavations - Pursuant to California Public Contract Code Section. 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply. a) ' Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code; that is required to be removedd to a Class L Class II, or Class III disposal site in accordance with provisions of existing law;(2) Subsurface or latent physical conditions at the site different from those indicated; or () Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract. b) 'City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, performance of any part of the work shall issue a change order per 'Section 1.8 of _ this Agreement. c) That, in the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease :or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date provided for by the contract, but shall proceed with all work to be performed under the contract. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the contracting parties. 5. INSURANCE, INDEMNIFICATION AND BONDS 5.1 Insurance - The Contractor shall procure and maintain, at its sole` cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance: ` Liability insurance CONDITIONS: In accordance with Public Code Section 0170 the insurance of surety companies who provide or issue the policy shall have been admitted to do business in the State of California with a credit rating of "A" minus or better. This insurance shall not be canceled, limited in scope or coverage or non -renewed until after thirty (30) days prior written notice has been given: to the City Engineer, City of Baldwin Park,14403 East Pacific Avenue, Baldwin Park, California 91706. y insurance maintained by the City of Baldwin Park shall apply in excess of and not combined with insurance provided by this policy. The City of Baldwin Park, its officers, employees, representatives, attorneys, and volunteers shall be named as additional named. insureds. Prior to commencement of any work under this contract, Contractor shall deliver to the City insurance endorsements confirming the existence of the insurance required by this contract, and including the applicable clauses referenced above. Such endorsements shall be signed by an authorized representative of the insurance company and shall include the signatory's company affiliation and title. Should. it be deemed necessary by the City, it shall be Contractor's responsibility to see that the City receives documentation, acceptable to the City, which sustains that the individual signing said endorsements, is indeed authorized to do so by the insurance company. If the Contractor fails to maintain the aforementioned insurance, or secure and maintain the aforementioned endorsement, the City may obtain such insurance, and deduct and retain the amount of the premiums for such insurance from any sums due under the agreement. However, procuring of said insurance by the City is an alternative to other remedies the City may have, and is not the exclusive remedy for failure of Contractor to maintain said insurance or secure said endorsement. In addition to any other remedies the City may have upon Contractor's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Contractor to stop work hereunder, and / or withhold any payment(s) which became clue to Contractor -hereunder -until Contractor demonstrates compliance with the requirements hereof. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its sub -contractor's performance of the work covered under this agreement. Each contract between the ,Contractor and any sub -contractor shall require the sub- contractor to maintain the same policies of insurance that the Contractor is required to maintain pursuant to this Section 5.1, 5.2 Indemnification — Contractor shall indemnify the City, its officers, agents and employees against, and will hold and save them and each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities, (herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity arising or alleged to arise out of or in connection with the negligent performance of the work, operations or activities of Contractor, its agents, employees; sub -contractors, or invitees, provided for herein, or arising or alleged to -arise from the negligent acts or omissions of Contractor hereunder, or arising or alleged to arise from Contractor's negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, but excluding such claims or liabilities or portion of such claims or liabilities arising or alleged to arise from the negligence or willful misconduct of the City, its officers, agents or employees, and in connection therewith: a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith, b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising or alleged to arise out of or in connection_ with Contractor's (or its agents', employees', sub -contractors', or invitees') negligent performance of or failure to perform such work, operations or activities hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom; c) In the event the City, its officers, agents or employees is :made a party to any action or - proceeding filed or prosecuted against Contractor for such damages or other claims arising or alleged to arise out of or in connection with the negligent performance of or failure to perform the work; operation or activities of Contractor hereunder, Contractor shall pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees for counsel acceptable to City. d) Contractor's duty to defend and indemnify as set out in this Section 5.2 shall include any claims; liabilities, obligations, losses, demands, actions, penalties, -suits, costs, expenses or damages or injury to persons or property arising or alleged to arise from, in connection with, as a consequence of or pursuant to any state or federal law or regulation regarding hazardous substances, including but not limited to the Federal Insecticide, Fungicide and. Rodenticide Act ("FIF "), Comprehensive Environmental Response, Compensation and Liability Act of 1980 ("CERCLA"), Resource Conservation and Recovery Act of 196 ("RCRA""), the Hazardous and Solid Waste Amendments of "198, the Hazardous Material Transportation Act, the Toxic Substances control Act, the Clean Air Act, the Clean Water Act, the California HazardousSubstance Account Act, the California Hazardous Waste Control Law or the Porter -Cologne Water (duality Control Act, as any of those statutes may be amended from time to time. The Contractor's indemnification obligations pursuant to this Section. 5.2 shall survive the termination of this Agreement. Contractor shall require the same indemnification from all sub- E tthe Contractor shal ave the right to appeal a determination of increased coverage by the Risk 5.5 Substitution of Securities — Pursuant to California . Code Section . 0. substitution of eligible equivalent securities for any moneys withheld to �ensure performance under the contract for the work to be performed will be permitted at the request and expense of the successful bidder. 6.1 Reports — Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cast of the work or services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of said fact; circumstance, technique or event and the estimated increased or decreased cost related thereto and, if :Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed. 6.2 Records Contractor shall keep, and require "sub -contractors to keep, such books and records (including but not limited to payroll records as required herein) as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three () years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. 6.3 Ownership of Documents — All drawings, specifications, reports, records,, documents and other materials prepared by Contractor, its employees, sub -contractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein. All sub -contractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. 7. ENFORCEMENT OF AGREEMENT 7.1 California Law — This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes - In the event either party fails to perform its obligations hereunder, the non - defaulting party shall provide the defaulting party written notice of such default. The defaulting party shall have ten (10) days to cure the default; provided that, if the default is not reasonably susceptible to being cured within said ten (10) day period, the defaulting party shall have a reasonable time to cure the default, not to exceed a maximum of thirty (0) days; so long as the defaulting party commences to cure such default within ten (10) days of service of such notice and diligently prosecutes the cure to completion; provided further that if the default is an immediate danger to the health, safety and general welfare, the defaulting party shall take such immediate action as may be necessary. Notwithstanding the foregoing, the non. -defaulting party may, in its sole and absolute discretion, grant a longer cure period. Should the defaulting party fail to cure the default within the time period provided in this Section, the non -defaulting party shall have the right, in addition to any other rights the non -defaulting party may have at law or in equity, to terminate this Agreement. Compliance with the provisions of this Section 7.2 shall be a condition precedent to bringing any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured. 7.3 Retention of Funds — Progress payments shall be made in accordance with the provisions of Section 2.2 of this agreement. In accordance with said section, City shall pay Contractor a sum based upon ninety five percent (95%) of the contract price apportionment of the labor and materials incorporated into the work under the contract during the month covered by said statement. The remaining five percent (5%) thereof shall be retained as performance security to be paid to the Contractor within sixty (60) days after final acceptance of the work by the City Council, after Contractor shall have furnished City with a release of all undisputed contract amounts if required by City. In the event there are any claims "specifically excluded by Contractor from the operation of the release, the City may retain proceeds (per Public Contract Code 7107) of up to 150% of the amount in dispute. City's failure to deduct or withhold shall not affect Contractor's obligations hereunder. 7.4 Waiver -- No delay or omission in the exercise of any right or remedy by a nondefaulting party can any default shall impair such right or remedy or be construed as a waiver. A party's consent to or approval of any act by the other party requiring the party's consent or approval shall not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any rather provision of this Agreement. 7.5 Rights and. Remedies are Cumulative — Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action - In addition to any other rights or remedies, either party may take legal action, law or inequity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Liquidated Damages - Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement; the Contractor and its sureties shall be liable for and shall pay to the City liquidated damages for each working day of delay in the performance of any service required hereunder, as specified in subsection 6-9 of the Standard Specifications and the provisions of the Contract Specifications. In addition,liquidated damages may be assessed for failure to comply with the emergency call out requirements described in the scope of .services. The City may withhold from any moneys payable on account of services performed by the Contractor any accrued liquidated. damages. 7.8 Termination for Default of 'Contractor = If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, Contractor shall vacate any City owned property which Contractor is permitted to occupy hereunder and City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of setoff or partial payment of the amounts owed the City as previously stated: 7.9 Attorneys' Fees — If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. ttorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such; litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. 8. CITY OFFICERS AND EMPLOYEES, NONDISCRIMINATION 8.1 Non -liability of City Officers and Employees — No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest — The Contractor warrants that it has not paid or given and will not pay or give any third party any money or ether consideration for obtaining this Agreement. 8.3 Covenant Against Discrimination — Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, ;or ancestry in the performance of this Agreement. To the extent required by law, contractor shall take affirmative action to insure that applicants are employed and that employees are treated daring employment without regard to their race, color, creed, religion; sex, marital status, national origin, or ancestry. 9. MISCELLANEOUS PROVISIONS .1 Notice - Any notice, demand., request, document, consent, approval, or communication either party desires or is required to give to the other party or any ether person shall be in writing and shall be deemed to be given when served personally or deposited in the US Mail, prepaid, first-class mail, return receipt requested, addressed as follows: To City: City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, California 91706 Attention: Public Works Department To Contractor: Brenton Gentry 320 W Tropica Rancho Rd Colton, CA, 92324 9.2 Interpretation - The terms of this Agreement shall be construed in accordance with the meaning of the language used and. shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 9.3 Integration; Amendment - It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements- and understandings, if any, between the parties, and none shall be used to interpret this Agreement.This Agreement may be amended at any by the mutual consent of the parties by an instrument in writing. 9.4 Severability - In the event that any one or more of the phrases, sentences, clauses, paragraphs; or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 9.5 Hiring of Illegal Aliens Prohibited -- Contractor shall not hire or employ any person to perform work within the City of Baldwin Park or allow any person to perform work required under this Agreement unless such person is properly documented and legally entitled to be employed within the United States: 9.6 Unfair Business Practices Claims - In entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, the contractor or sub -contractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods; services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body renders final payment to the contractor without further acknowledgment by the parties. (Section 7103.5, ;California -Public Contract Code.) 9.7 Corporate Authority - The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party; (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. .8 Legal Responsibilities — The Contractor shall keep itself informed of City, State, and Federal laws, ordinances and regulations, which may in any manner affect the performance of its services pursuant to this Agreement. The Contractor shall at all times observe and comply with all such laws, ordinances and regulations. Neither the City, nor their officers, - agents, or employees shall be liable at law or in equity as a result of the Contractor's failure to comply with this section. 9.9 Termination for Convenience — The City may terminate this Agreement without cause for convenience of the City upon giving contractor 30 days prior written notice of termination of the Agreement. Upon receipt of the notice of termination the Contractor shall cease all further work pursuant to the Agreement. Upon such termination by the City the Contractor shall not be entitled to any other remedies, claims, actions,' profits, or damages except as provided in this paragraph. Upon the receipt of such notice of termination Contractor shall be entitled to the following compensation. L The contract value of the work completed to and including the date of receipt of the notice of termination; less the amount of progress payments received by contractor. 2: Actual move -off costs including labor, rental fees, equipment transportation costs, the costs of maintaining on -site construction office for supervising the mover -off. 3. The cost of materials custom made for this Agreement which cannot be used by the Contractor in the normal course of his business, and which have not been paid. for by City in progress payments: 4. All costs shall not include any markups as might otherwise be allowed by any plans or specifications, which were a part of the Agreement. The provisions of this paragraph shall supersede any other provision of the Agreement or any provision of any plans, specification, addendums or other documents, which are or may become a part of this Agreement. City' and Contractor agree that the provisions of this paragraph are a substantive part of the consideration for this Agreement IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. CONTRACTOR: BY: G (Print Name) Signature: 1 Title: ft' Address: m 6ttt �t CITY OF BALDWIN PARK, a municipal corporation By:— Emmanuel J. Estrada; MAYOR ATTEST: APPROVED AS TO FORM: By: — Christopher Saenz, City Cleric Marco Ornelas Lopez, Assistant City Attorney ITEM NO. 13 TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works s'EL PREPARED BY: David Lopez, Associate Engineer J�arruw DATE: April 17, 2024 SUBJECT: Authorization to Submit a Voucher Application Pursuant to the U.S. Department of Energy's Energy Efficiency Conservation Block Grant Program (EECCG) for the Procurement of Solar Powered Lighting SUMMARY This report seeks City Council authorization to submit a federal voucher application to the U.S. Department of Energy's Energy Efficiency Conservation Block Grant Program (EECBG) for the procurement of solar -powered lighting fixtures to be installed at various locations citywide, including Hilda Solis Park, Morgan Park and parkette located on Baldwin Park Blvd and Sterling Avenue, among other locations. The U.S. Department of Energy (DOE), through its EECBG program announced a non-competitive funding opportunity available to government agencies for formula grant funds based on population. At least 19 cities in the San Gabriel Valley are eligible for formula funds including the City of Baldwin Park. The City's EECGB allocation is listed as $127,900. RECOMMENDATION It is recommended that the City Council: Authorize staff to submit a voucher application to the Department of Energy's EECBG Program for the procurement of solar -power lighting equipment; and 2. Authorize the Director of Finance to appropriate $127,900 to Fund No. 270, assign an account number including the project number, and make the necessary budget adjustments; and 3. Authorize the Director to Public Works to process the necessary grant documentation. FISCAL IMPACT There is no net fiscal impact to the General Fund. The funds for this Grant will be front funded by the General Fund Reserve and subsequently recovered on a reimbursement basis upon completion of the procurement process. The total funding available for this project is $127,900, per the DOE's Final Allocation of Funds notice. All funding will go towards energy efficient, solar -powered lighting equipment purchase and installation. BACKGROUND In 2022, the Department of Energy's EECBG program was funded through the Infrastructure Investment and Jobs Act (IIJA). As part of the program, the DOE will distribute $440 million in formula and competitive EECBG Program funding to eligible local government, states, and Indian tribes, with 98% of the funds being directly allocated to entities eligible for the formula allocation, and 2% as competitive grants for formula -ineligible entities. As a local government with more than 35,000 people, the City of Baldwin Park would be eligible for a formula allocation of up to $127,900. The program outlines 14 eligible activities which range from strategy development to clean energy development including renewable energy, zero -emission transportation, and energy efficiency projects. In order to be eligible to receive funding the DOE requested that interested entities complete and submit a pre -award application sheet by April 28, 2023. The City submitted the application on April 18, 2023 and received acknowledgement of receipt on April 19, 2023. Page I / 2 DISCUSSION The City of Baldwin Park has over 600 streetlights and facility lighting fixtures that were retrofitted to LED in 2017 as part of the City's Energy Efficiency Project. The proposed use for the grant funds would be to supplement, or in some cases, increase lighting amenities to park and open space locations currently without any lighting. This can be done in a cost-effective and expedited manner with the use portable solar -powered light standards and fixtures that are in -line with the City's goals of sustained long-term impacts in terms of energy, emission reductions, and equitable workforce and community investment opportunities. Staff has already performed an audit and has identified several high -need locations in which to install the light standards. Local governments receiving an allocation can choose to receive the funding as a formula grant, a voucher for technical assistance, or a voucher for equipment purchase and installation. The vouchers are equivalent to the formula allocation amount, and eligible entities that opt for vouchers have a simplified application process. Those using vouchers will not need to apply for and administer a direct federal grant, will have reduced documentation, monitoring and reporting requirements, and are not required to establish financial management systems typically required for federal grant management. The voucher option is recommended by DOE for entities receiving less than $250,000, and therefore Staff recommends pursuing a voucher in lieu of a grant. The application deadline to submit for a voucher is April 30, 2024. As part of the application process, an Energy Efficiency and Conservation Strategy ("EECS/Strategy") must be submitted. For local government entities, a detailed EECS/Strategy and project specific information may be submitted, revised, or amended within 120 days of the effective date of the award. Since there are several upgrades needed in the City's lighting facilities, staff recommends applying the entirety of the allocated funds for lighting equipment purchase and installation. ALTERNATIVES The City Council may choose: Not to authorize the voucher application and direct staff to apply for the program as a grant, however, this route is not recommended for awarded amounts under $250,000 and would require significantly more administrative work and time for application, implementation, and reporting. 2. Provide alternate direction. CEQA REVIEW The action being considered by the city council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under section 15378(b)(5) of CEQA guidelines. The action involves an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Site Map and Locations Page 2/2 ITEM NO. 14 STAFF REPORT TO: Honorable Mayor and Members of the City Council HU QE ..'C FROM: Enrique C. Zaldivar, City Manager • `SA C,ABRIEL Sam Gutierrez, Director of Public Works VEM",;.Manuel Carrillo Jr., Director of Recreation and Community Services PREPARED BY: Romany Basilyous, Engineering Manager DATE: April 17, 2024 SUBJECT: Consideration and Direction for Title and Sub -Logo for the Education and Outreach Campaign for Active Transportation Cycle 3 Project — CIP 20-129, San Gabriel River Commuter Bikeway Greening Project Ph II — Generally known as the Big Dalton Bike and Walk Trail SUMMARY This item seeks to provide an update to the City Council on the non -infrastructure components for the Active Transportation Cycle 3 (ATP) of the San Gabriel River Bikeway Greening Project and seeking City Council direction on project elements such as the outreach project messaging title and sub -logo. RECOMMENDATION It is recommended that the City Council: 1. Select an official local name for the Bike/Walk Trail Project; and 2. Select a project sub -logo to be used along with the City's logo. FISCAL IMPACT The approval of this action will have no impact on the City's General Fund. The project is included in the current Fiscal Year's Capital Improvement Program (CIP) approved by City Council. There is no additional appropriation required. The funds are available in the approved budget for the project. BACKGROUND/ DISCUSSION This project is phase II and a continuation of phase I of the City Project No. CIP 19-41 San Gabriel River Commuter Bikeway Trail. In Phase I, the project included the construction of a Class 1 Bikeway along the San. Gabriel River from Ramona Boulevard to the Walnut Creek Wash and connection to Walnut Creek Nature Park. Phase II of the project includes all landscaping and irrigation improvements along the Bikeway Trail. The Trail has been referred to by various names over the years, starting with the fact that the trail is part of the LA County's Bike Trail System and such it is a leg of the San Gabriel River Commuter Bikeway Trail. However, for our City purposes, we can name the segment within the city boundaries with a unique name to be used locally, which is what this report is recommending. On March 17, 2022, the California Transportation Commission's (CTC), allocated State funds through its Active Transportation Program (ATP Cycle 3) for the construction of the San Gabriel Commuter Bike Path Greening Project. The allocated amount, totaling $677,000, included two (2) State Grants: ATPLNI-5323(038) for non - infrastructure work and ATPL-5323(039) for construction. Page 1 / 2 On September 20, 2023, City Council approved a Consultant Agreement with Tripepi Smith and Associates (TSA), in the amount not to exceed $104,000, for non -infrastructure components for the Project, including the programming and outreach of bike events, strategic development, social media management, press releases, web hosting and support, content generation, graphics videos and any other marketing or public affairs tasks assigned by the City. As part of the ongoing outreach campaign, TSA and the Baldwin Park teams felt that the messaging for the outreach campaign should have an "umbrella" term to reduce confusion among the various leg segments of the trail, all of which have different names associated for each grant. With consensus from the team, and in an effort to consolidate the messaging under a consistent campaign, TSA proposed three (3) titles and four (4) sub -logos to choose from as following: Title Options: A. Baldwin Park Greenway B. San Gabriel River Bikeway / Greenway / Greening C. Big Dalton Wash Greenway / Trail Sub -logos Options: (Please see Attachment # 1) Staff recommended "Baldwin Park Greenway" title to establish a brand reflecting that one continuous path will eventually span both the San Gabriel River and Big Dalton Wash segments and together cover 5+ miles of the City. Even though the ATPLNI grant covers the San Gabriel River segment, staff want to start the narrative that there will ultimately be one continuous bikeway. Staff opted for the "Greenway" tagline (as opposed to a bikeway, etc) to be inclusive of all forms of active transportation. ALTERNATIVES The City Council may choose to provide staff with alternate direction. CEQA REVIEW The subject San Gabriel River Commuter Bikeway Project is exempt from the California Environmental Quality Act (CEQA) pursuant to a Class 1 (Section 15201, Existing Facilities), subsection (c) exemption, which includes the repair, maintenance, and/or minor alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety) The key consideration for a Class 1 exemption is whether the project involves negligible or no expansion of an existing use. LEGAL REVIEW This report does not require legal review. ATTACHMENTS 1. Sub -logo design options Page 2 / 2 1) Full color on transparent background 3) Solid white on transparent background 2) Full color transparent with white frame BALDMN PARK J1 GREENWAY 4) Solid black on transparent background Option D Option C ITEM NO. 15 TO: FROM: SAID GABRIEL "" b DATE: � n JAT4"J� SUBJECT Honorable Mayor and Members of the City Council Rose Tam, Director of Finance April 17, 2024 American Rescue Plan Act (ARPA) Grant Updates on Appropriations, Expenditures, and Available Balances SUMMARY The American Rescue Plan Act of 2021 (ARPA) was signed into law on March 11, 2021, providing $350 billion in additional funding for state and local governments to assist in pandemic rescue and recovery efforts. The City of Baldwin Park was allocated and received $22,917,903. This report is intended to provide updates on appropriations, expenditures, and available balances as of March 31, 2024, and to seek City Council approval and direction regarding the remaining unappropriated balance. RECOMMENDATION It is recommended that the City Council: 1. Approve or make changes to the ARPA updated allocation, and 2. Add new programs or projects to the remaining unappropriated balance, and 3. Authorize the Director of Finance to set up account #s for appropriation to the new programs and projects and make necessary budget amendments. FISCAL IMPACT There is no fiscal impact on the General Fund. These updates will provide the City Council with the opportunity to allocate the remaining unappropriated balance in the of $403, 630 from the ARPA grants for programs and projects aimed at benefiting the community, promoting safety, and addressing infrastructure needs, as outlined in the attached detailed list, though not limited to it. BACKGROUND/DISCUSSION The American Rescue Plan Act of 2021 (ARPA) was signed into law on March 1.1, 2021, to provide additional funding for state and local governments to assist in pandemic rescue and recovery efforts. Since the City has received the full allocation of $22,917,903, and with the City Council's direction, we have allocated the grants to sixty-nine projects and programs aimed at providing assistance to the community. These include but are not limited to support for senior citizens, local school students, youth workforce programs, homeless assistance, nonprofit organizations, and local businesses, as detailed in the attached list. The grants also support the City's various programs and projects, which aim to promote safety and address infrastructure needs within the community. The ARPA grants are required to be obligated by December 31, 2024, and utilized by December 31, 2026. As described by the Treasury, the term "obligation" means placing orders for property and services and entering into contracts, subawards, and similar transactions that require payment. ALTERNATIVES City Council may direct staff with a desired alternative and may continue to add additional programs and projects with the available balance. Page 1 / 2 LEGAL REVIEW Legal review is not required. ATTACHMENTS 1. ARPA Appropriation/Expenditure/Available Balances Updates Page 2 / 2 CITY COMMUNITY Total Total Available Balance Available Available Item# Department Description/Project Name ARPA Category Appropriation Expenditures Appropriation Expenditures for Note Balance Balance as of 3/31/24 as of 3/31124 Reappropriation 1 IT Microsoft 365 and Exchange Migration EA License Broadband: 165,000 165,000 $ Completed. Need to consider future annual license fee for about $100K/year Other Projects 2 IT Citywide Phone System Upgrade Broadband: 200,000 182,370 $ 17,630 17,629.8 Completed. Other Projects 3 IT Server Upgrades Broadband: 100,000 100,000 $ Other Projects 4 IT Purchase Computers and Tablets Broadband: 199,294 199,294 $ - Other Projects 5 IT Upgrade Internet Bandwidth Broadband: 146,065 132,065 $ 14,000 Completed but need to keep remaining balance for future pmt. Estimated future annual Other Projects subscription $70K. Might go up depending on the speed needed. 6 IT Website Upgrades Broadband: 250,000 44,166 $ 205,834 Civic Plus -Once it's final, witi, allocate any remaining balance to the Microsoft tic. Fee Other Projects 7 IT Cyber Security System and Software Subscription Broadband: 100,000 49,960 $ 50,040 Completed and will use the remaining balance to fund future subscription. Estimated $351(/year. Other Projects Dell PowerStor SSD, Meraki Wi-Fi Access Points, IT Broadband: 8 IT Workstations and laptops, UPS and Netgear ObiGuest Wi-Fi "Last Mite" 85,000 - $ 85,000 New project and not complete yet. for Recreation facilities projects 9 HR Office Chairs** Revenue 75,000 59,934 $ 15,066 Will complete by the end of April 2024 Replacement a) Revenue Contract expires in June 2025.Original remaining balance $84,759. Recommend to reallocate the 10 City Clerk Prime Government** Replacement 152,158 61,580 $ 90,577 shortage of $5,818 from item #11. plan to discontinue the program to reallocate the fund to the Administrative cost or LA County for 11 Finance Budget Software** a) Revenue 165,981 87,113 $ 78,868 the animal control fees after proposed of $5,818 to item #10. Original remaining balance 1 Replacement $84,686. 12 Finance Administrative Expenditures Administrative 72,476 25,946 $ 46,630 Continue to use to cover small portion of allowable Admin cost. Expenses 13 PD Body and Vehicle Cameras** Revenue - $ - 554,933 541,627 13,306 Wit[ apply remaining balance to payfor the annual tic. plate reader fee-$75K/year. Replacement 14 PD Spillman RIPA & NIBRS Compliant Software (FY 2024)** Revenue 45,000 - $ 45,000 Replacement 15 PD Lease vehicles - Patrol, Detective and Admin** Revenue 500,000 416,924 $ 83,076 Replacement 16 PD Upgrades to the Emergency Operations Center (EOC) Other Public 100,000 - $ 100,000 Health Services 17 PD Replace PD Telephone and Radio Audio Recorder** Revenue 42,000 - $ 42,000 Replacement Personal 18 PD Replace Obsolete PD Tasers Protective 182,883 182,883 $ - Equipment 19 PD PC Mobile Command Upgrades** Revenue 120,000 - $ 120,000 - Replacement I I Aid to Other 20 PD Crossing Guard Services (FY 2022) Impacted $ - 124,794 124,794 - Industries Aid to Other 20.1 PD Crossing Guard Services (FY 2024) Impacted $ 159,590 - 159,590 Industries Aid to Other 20.2 PD Crossing Guard Services (FY 2025) Impacted $ 100,000 100,000 Industries 21 PD Replace Surveillance System for PD** Revenue 188,816 188,816 $ - Replacement CITY COMMUNITY Total Total Available Balance Available Available Item# Department Description/Project Name ARPA Category Appropriation Expenditures Appropriation Expenditures for Note Balance Balance as of 3/31/24 as of 3/31124 Reappropriation Community 22 RD Crime Statistics/Analysis/Crime Mapping Solution Violence - $ 20,000 20,000 Interventions 23 RD Replace 25 Mobile Data Computers (MDC)** Revenue 160,000 81,286 $ 78,714 - Replacement Addressing Educational 24 RD BPPD Pride Platoon (FY 2023) Disparities: $ 11,997 11,997 Mental Health Services Oath to Country Foundation Veteran Home Rehab Housing Support: 25 CD Other Housing $ 50,000 25,000 26,000 Assistance Assistance" Small Business 26 CD Shop Local Program- Yiftee Economic $ 115,000 112,105 2,895 Assistance (General) 27 CD Affordable Homeowner Expansion Agreement Other Public $ 2,000,000 1,725,000 275,000 Health Services Conceptual Design for Susan Rubio Zocalo Park & Civic Center Revenue 28 PW 34,240 34,240 - Plaza" Replacement 29 PW Public Works Maintenance Yard Upgrades** Revenue 2,560,000 196,616 2,353,384 - Estimated $651(for sewer & water to reclass/reduce same amount from Revenue Replacement Replacement Clean Water: 30 PW Storm and Sewer Assessment - Master Plan b) Other Sewer - - Reallocate original appropriated $80K to Calino Sewer & Storm Drain project. Infrastructure 31 PW City Hall Improvements including Council Chambers** Revenue 2,940,000 544,096 2,395,904 - - Replacement Clean Water: 32 PW Calino Avenue Sewer and Storm Drain b) Other Sewer 1,090,810 512,474 578,336 Allocate $80k from Item#30. Infrastructure Water and Total estimated cost included $68,977.20 for 235 not committed/uninstalted toilets plus $30,492 33 PW Toilet Replacement Program 587,000 221,000 366,000 366,000 Sewer: Other for extra room to meet costs may incur. 34 PW Susan Rubio Zocato Park & Civic Center Plaza** Revenue 1,200,000 662,859 537,141 Estimated $65K for sewer & water to reclass/reduce same amount from Revenue Replacement Replacement Economic Impact 35 Recreation Programming for Family Services Center 90,000 - 90,000 Assistance: Other Revenue 36 Recreation Games Room Equipment Upgrades** 75,000 3,859 71,141 Replacement Economic 37 Recreation C) Install New Shade Sails at Morgan and Hilda Solis Parks Impact Assistance: - - - Reallocate original, appropriated $3001(to Morgan Park Restrooms Improvements. Other Revenue 38 Recreation Martial Arts Room Mat Flooring** 75,000 - 75,000 Replacement Revenue 39 Recreation Replace Boxing Ring at Community Center** - 50,000 24,310 26,690 Replacement Revenue 40 Recreation Digital Communication Equipment 20,000 20,000 - - Replacement CITY COMMUNITY Total Total Available Balance Available Available Item# Department Description/Project Name ARPA Category Appropriation Expenditures Appropriation Expenditures for Note Balance Balance as of 3/31/24 as of 3/31124 Reappropriation Healthy 41 Recreation C Recreational Subsidy Program Childhood - 35,000 12,989 22,011 Reallocate $40k to Morgan Park Restroos Improvements. rn Environments: Child Care Healthy 42 Recreation C) Free Excursions for youth, teen, and family Childhood 35,000 13,188 21,812 Reallocate $15k to Morgan Park Restroos Improvements. rn Environments: Other Household 43 Recreation Food Distribution Program Assistance: Food 452,500 417,046 35,454 Programs Healthy Childhood 44 Recreation Cultural Exhibit/Program 17,500 - 17,500 Environments: Child Care Economic 45 Recreation d) Senior Trips & Events Reimbursement Program Impact 193,940 118,727 75,213 Allocate $60k from Senior Meal Delivery Program. Assistance: Other Household Reallocated $130K from Senior Trips & Events Reimbursement Program 11/1/2023 46 Recreation Senior Meal Delivery Program d) Assistance: Food 522,000 437,653 84,347 Reallocated $75K from Recreational Subsidy Program 11115/2023 Programs Reallocate $60k to Senior Trips & Events Reimbursement Program Economic e) Impact Allocate $100k from BASIC Subsidy Reimbursement Program to cover this program through 47 Recreation Santa Clothes Program Assistance: 255,000 151,482 103,618 2026. Other Healthy 48 Recreation e) BASiC Subsidy Reimbursement Program Childhood 219,352 164,042 55,310 Reallocate $100k to Santa Clothes Program Environments: Child Care Economic 49 Recreation f) Downtown Street Market Business Space Grant Assistance: Impact Reallocate original appropriated $251(to Downtown Street Market PSA Campaign. Other Economic 50 Recreation f) Downtown Street Market PSA Campaign Impact 35,000 7,599 27,401 Allocate $251(from Downtown Street Market Business Space Grant. Assistance: Other Economic Impact 51 Recreation Posada (FY 2023) 10,000 8,790 The remaining balance has been carried to FY 2024. Assistance: Other Economic 51.1 Recreation 9) Posada(FY2024) Impact 8,630 5,780 2,850 Allocate $2,957.25 from Drive Thru Food Giveaway. Assistance: Other Contributions to 52 Recreation Baldwin Park NOW Small Businesses Ad Space 12,000 1,850 10,150 Ul Trust Funds Other Public 53 Recreation Appliances for Recreational Facilities 94,150 82,034 12,116 Health Services CITY COMMUNITY Total Total Available Balance Available Available Item# Department Description/Project Name ARPA Category Appropriation Expenditures Appropriation Expenditures for Note Balance Balance as of 3/31/24 as of 3/31124 Reappropriation Healthy Childhood 54 Recreation Recreation Transportation for Children Services - 9,500 2,145 7,366 Environments: Other 55 Recreation Replace Roof at Community Center -Sr. &Teen Center"* Revenue 1,000,000 - 1,000,000 Replacement 56 Recreation High School Band Boosters** Revenue 24,000 24,000 Replacement Revenue Include estimated cost for fietdtrips in May 2024. 57 Recreation Student Field Trip Financial Assistance" 120,000 80,818 39,182 Replacement Public Sector Re -hire Part -Time Staff for Recreation Departments ($270,000 Workforce: 58 Recreation 540,000 472,500 67,500 - each for FY 2023 & FY 2024) Rehiring Public Sector Staff Revenue 59 Recreation Audio Visual System at Senior Center** - - 36,952 36,952 Replacement Household 60 Recreation Drive Thru Food Giveaway 9) Assistance: Food 4,743 4,743 Completed, reallocate remaining balance of $2,957,25 to Posada. Programs Other Public 61 PD/City-Wide LA County Animal Control (FY 2023) 333,711 333,711 - Health Services 61.1 PD/City-Wide LA County Animal Control (FY 2024) Other Public 676,259 519,674 156,585 Health Services 61.2 PD/City-Wide LA County Animal Control (FY 2025) Other Public 673,559 - 673,559 Proposed for FY 2024-25 Health Services Recreation Other Public 62 PW Garvey Family Bridge Project/HHPP (Capital Portion) 327,831 327,831 - Health Services CD Recreation Negative 63 PW Garvey Family Bridge Project/HHPP (Operating Portion) Economic - 122,652 74,767 47,885 CD Impacts 64 City -Wide One -Time Premium Pay Public Sector 1,242,522 1,242,522 - - Employees Household Assistance: Paid 65 City -Wide ARPASB95 Sick Leave (COVID) 51,982 51,982 Sick and Medical Leave Addressing Educational 66 City -Wide Mental Health Awareness (FY 2023) Disparities: 2,300 2,300 60,520 47,818 i 12,703 Mental Health Services Addressing Educational 66.1 City -Wide Mental Health Awareness (FY 2024) Disparities: 33,262 33,262 Mental Health I iServices I I I I I I I I CITY COMMUNITY Total Total Available Balance Available Available Item# Department Description/Project Name ARPACategory Appropriation Expenditures Appropriation Expenditures for Note Balance Balance as of 3/31/24 as of 3/31124 Reappropriation Assistance to Unemployed or Underemployed Workers (e.g. job training, include additional proposed of $120k in the staff report for the 4/17/24 CC mtg to cove calendar 67 City -Wide NextGen Youth Workforce Program w/Goodwill 247,000 106,967 140,033 subsidized year 2024. 2025, and 2026. employment, employment supports or incentives) Economic 68 Admin Baldwin Park Eastside Little League Youth Organization Impact 13,000 13,000 Assistance: Other Allocate $300k from Install New Shade Sails at Morgan and Hilda Solis Parks project Allocate Recreation/P c) Other Public ' $40k from Recreational, Subsidy Program. 69 W Morgan Park Restrooms Improvements g p Health Services 590,000 29,712 560,288 Allocate $15k from Free Excursions for youth, teen, and family. (E-Team meeting$/9/24) TOTAL $ 10,396,476 $ 4,607,351 $ 5,889,125 $ 12,501,426 $ 7,042,583 '$ 5,457,632 $, 383,629 CITY COMMUNITY TOTAL Total ARPA Received and Allocation $ 11,458,952 $ 11,458,952 $ 22,917,903 Total Appropriation and New Request $ 10,396,476 $ 12,501,426 $ 22,897,903 Total Available Balance $ 1,062,475 $ (1,042,475) $ 20,000 Total Available Total Total Balance Appropriation Expenditures as of 3/31/24 CITY $ 10,396,476 $ 4,507,351 $ 5,889,125 COMMUNITY $ 12,501,426 $ 7,042,583 $ 5,458,843 $ 22,897,903 $ 11,549,935 $ 11,347,968 Total allowed to be used in Revenue Replacement Category (Unrestricted like General Fund) $ 10,000,000 Total projected appropriation to Revenue Replacement Category (City)** $ 6,958,954 Total projected appropriation to Revenue Replacement Category (Community)** $ 3,170,125 $ 10,129,080 • �M PW Yard - Estimated cost for sewer & water to reclass from Revenue Replacement $ 65,000 Zocalo - Estimated cost for sewer & water to reclass from Revenue Replacement $ 65,000 Total Estimated Overage Reduction $ 130,000 Cushion left for Revenue Replacement $ 920 ITEM NO. SA-1 STAFF REPORT TO: Honorable Mayor and Members of the City Council HU QE ..'C FROM: Rose Tam, Director of Finance sn GaB'EL PREPARED BY: Grace Nguyen, Senior Finance Clerk 1'9n Amalo DATE: April 17, 2024 SUBJECT: Successor Agency to The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands SUMMARY Attached is the Warrants and Demands Register for the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Register. FISCAL IMPACT The total of the attached Warrants Register for Successor Agency of the City of Baldwin Park was $1,025.00. BACKGROUND The attached Claims and Demands the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The March 08, 2024 to April 04, 2024 Successor Agency Warrant with check number 13635 in the total amount of $1,025.00 was made on behalf of Successor Agency of the City of Baldwin Park constituting of claim and demand against the Successor Agency of the City of Baldwin. Park, are herewith presented to the City Council as required by law, and hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Check Register Pagel/1 Payment Number 13635 City of Baldwin Park, CA Payment Date Vendor Name Description (item) 03/14/2024 RSG INC HOUSING SUCCESSOR EXPENDITURE CATCH-UP FEB.2024 Check Register By (None) Payment Dates 3/8/2024 - 4/4/2024 Account Number Amount 890-40-405-51100-00000 $ 1,025.00 Grand Total: $W 1,025.00 ITEM NO. SA-2 c.i x SAID CsABRIEL b TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance PREPARED BY: Anthony Ceballos, Accountant DATE: April 17, 2024 SUBJECT: Treasurer's Report SA — January 2024 SUMMARY Attached is the Treasurer's Report for the month of January 2024. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for January 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit "A", Treasurer's Report Page 1 / 1 CITY OF BALDWIN PARK TREASURER'S REPORT 113112024 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE Slate of California Local Agency Investment Fund (LAIF) City -including General Fund & ad other Special Revenue Funds 4,012%. Varies Varies 54,892,406.87 $ 64,892,406.87 $ 54,892,406.87 54,892,406.87 Housing Authority. 4,012% Varies Varies 417.57 417.57 417.57 417.57 54,892,824.44 54,1192,82444 54,892,824." 54,992,824.44 Certificate of Deposit Traditions Bancorp Inc. {Cambridge Investment Research) 415% 111412022 111412024 250,0100;00 250,000,00 250,000.00 249,432.50 250,000.00 250,000.0 250,000.00 249,432.50 US Government Agency Notes Federal Home Loan BASER IT-8024 (Mutual Securities) 5.000% 211512023 211512024 2,000,000.00 2,000,000.00 2,000,000.00 1,999,700.00 Fed Home Loan SA SER 5C-0024 (Mutual Securities) Redeemed 1129124 71312023 012812024 Fed Home Loan BA SER 56.8024 (Mutual Securities) Redeemed 1124124 712412023 1012412024 2;000, 00 06 00%000 00 2,600,600.00 999,70D.00 UsTreasuryAqte United States Trees SER DE-2024 (Mutual Securities) 3,000% 711312023 713112024 8,500,000.00 6.500,000x0 6,500,000.00 13,432,465,00 00 6,50%000 00 6,500:00000 6,432.465 06 US Bank - Debt Service Trustee Accounts Finc-I Agent fFunds us— J� rus'Debt Service icrundj Varies Varies Varies 3,836,032.58 3,836,03258 3,836,032,58 3,830,032,58 Fiscal Agent Funds - Successor Agency (TrustiDebt Service Fund) Varies Varies Varies 68,624.57 53,624,51 58,624.57 58,624.57 3,894,657.15 3,894,657.15 3,694,657,15 3,894,657.15 $ 67,537,481,59 67,537,481.59 $ 67,469,079,09 Total Investments 67,537,481,59 Cash with Bank of the West City Checking (General) 7,227,229,12 City Miscellaneous Cash (Wic, PIR) 155,259.86 CNG Station 2.00 Housing Authority 474,841.93 Money Market Plus 4,568,321.95 SuccessorAgency --1A8-26616 Total Cash with Bank of the West 7,674,921.02 investment Brokerage (Cash & Cash Equivalents) 86 Total Cash and Investments !f 80,248,538.47 I Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was two investments redeemed transactions made for the month of January 2024 and several deposits were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 63646 et serf, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rost Tarn Director of lefilince b Agenda April 7 2024, ii PM Chair Emmanuel J. Estrada Vice Chair Jean M. Ayala Board Member Alejandra Avila Board Member Daniel Damian Board Member Monica Garcia Welcome to your Finance Authority Meeting We welcome your interest and involvement in the City's legislative process. This agenda includes information about topics coming before the Board Members and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the cty's website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. UfaMaxt= The City of Baldwin Park provides two ways to watch a Finance Authority meeting: In Person Online ..3� Most Finance Authority meetings take Audio streaming will be available at hops://www.youtube.com/channel/UCFLZO dDFRjy59rhiDZ13Fa/featured?view as=subscriber place at City Hall, 14403 E. Pacific http.//baidwinpark.pranicus.com/ViewPublisher.php?view id=10 Ave., Baldwin Park, CA 91706 VTTlf11_s Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk's Ogee at (626) 960-4011. UMITTAN17MMM, The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Cleric. There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to commentskbaldwinpark.com. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting. PUBLIC COMMUNICATIONS CONSENT CALENDAR 1. Treasurer's Report FA — January 2024 Staff recommends that the Board receive and file the Treasurer's Report for January 2024. CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at kroman(cr�,baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) ITEM NO. FA —I SAID CsABRIEL b TO: Chair and Members of the Finance Authority FROM: Rose Tam, Director of Finance PREPARED BY: Anthony Ceballos, Accountant DATE: April 17, 2024 SUBJECT: Treasurer's Report FA — January 2024 SUMMARY Attached is the Treasurer's Report for the month of January 2024. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for January 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit "A", Treasurer's Report Page 1 / 1 CITY OF BALDWIN PARK TREASURER'S REPORT 113112024 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE Slate of California Local Agency Investment Fund (LAIF) City -including General Fund & ad other Special Revenue Funds 4,012%. Varies Varies 54,892,406.87 $ 64,892,406.87 $ 54,892,406.87 54,892,406.87 Housing Authority. 4,012% Varies Varies 417.57 417.57 417.57 417.57 54,892,824.44 54,1192,82444 54,892,824." 54,992,824.44 Certificate of Deposit Traditions Bancorp Inc. {Cambridge Investment Research) 415% 111412022 111412024 250,0100;00 250,000,00 250,000.00 249,432.50 250,000.00 250,000.0 250,000.00 249,432.50 US Government Agency Notes Federal Home Loan BASER IT-8024 (Mutual Securities) 5.000% 211512023 211512024 2,000,000.00 2,000,000.00 2,000,000.00 1,999,700.00 Fed Home Loan SA SER 5C-0024 (Mutual Securities) Redeemed 1129124 71312023 012812024 Fed Home Loan BA SER 56.8024 (Mutual Securities) Redeemed 1124124 712412023 1012412024 2;000, 00 06 00%000 00 2,600,600.00 999,70D.00 UsTreasuryAqte United States Trees SER DE-2024 (Mutual Securities) 3,000% 711312023 713112024 8,500,000.00 6.500,000x0 6,500,000.00 13,432,465,00 00 6,50%000 00 6,500:00000 6,432.465 06 US Bank - Debt Service Trustee Accounts Finc-I Agent fFunds us— J� rus'Debt Service icrundj Varies Varies Varies 3,836,032.58 3,836,03258 3,836,032,58 3,830,032,58 Fiscal Agent Funds - Successor Agency (TrustiDebt Service Fund) Varies Varies Varies 68,624.57 53,624,51 58,624.57 58,624.57 3,894,657.15 3,894,657.15 3,694,657,15 3,894,657.15 $ 67,537,481,59 67,537,481.59 $ 67,469,079,09 Total Investments 67,537,481,59 Cash with Bank of the West City Checking (General) 7,227,229,12 City Miscellaneous Cash (Wic, PIR) 155,259.86 CNG Station 2.00 Housing Authority 474,841.93 Money Market Plus 4,568,321.95 SuccessorAgency --1A8-26616 Total Cash with Bank of the West 7,674,921.02 investment Brokerage (Cash & Cash Equivalents) 86 Total Cash and Investments !f 80,248,538.47 I Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was two investments redeemed transactions made for the month of January 2024 and several deposits were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 63646 et serf, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rost Tarn Director of lefilince Chair Emmanuel J. Estrada Vice Chair Jean M. Ayala Board Member Alejandra Avila Board Member Daniel Damian Board Member Monica Garcia Welcome to your Housing Authority Meeting We welcome your interest and involvement in the City's legislative process. This agenda includes information about topics coming before the Board Members and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the cty's website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. UfaMaxt= The City of Baldwin Park provides two ways to watch a Housing Authority meeting: In Person Online } Most Housing Authority meetings take Audio streaming will be available at https://www.youtube.com/channellUCFLZO dDFRiy59rhiDZ13Fp/featured?view as=subscriber place at City Hall, 14403 E. Pacific http.//baldwinpark.granicus.com/ViewPublisherphpMew id=10 Ave., Baldwin Park, CA 91706 11'_ i� iil it it 1 i, Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk's Ogee at (626) 960-4011. UMITTAN17MMM, The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Cleric. There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to commentskbaldwinpark.com. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting. PUBLIC COMMUNICATIONS CONSENT CALENDAR 1. Baldwin Park Housing Authority's Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Register. 2. Treasurer's Report HA — January 2024 Staff recommends that the Board receive and file the Treasurer's Report for January 2024. ADJOURNMENT CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at kromanL&baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) ITEM NO. HA — 1 TO: Chair and Members of the Housing Authority FROM: Rose Tam, Director of Finance sn �a�R'E� PREPARED BY: Grace Nguyen, Senior Finance Clerk JAT4"J DATE: April 17, 2024 SUBJECT: Baldwin Park Housing Authority's Warrants and Demands SUMMARY Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Register. FISCAL IMPACT The total of the Warrants and Demands for Housing Authority was $754,095.05. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The March 08, 2024 to April 04, 2024 Warrant check numbers 72986 through 73009 in the amount of $8,921.88 and Automated Clearing House (ACH) In the amount of $745,173.17 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law, and hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Happy Check Register 2. Happy Check Register ACH Page 1 / 1 Check Register ^~`~po^~ 4/4/2024 Date Range: 3/8/2024... 4/4/2024 Grouped by: VMS Date Range: — Sorted by: Check Number Program: - Payment Type: Check Numbers: — Direct Deposit: Exclude Direct Deposit Check Cleared: All Port Status: Include Port Ins ZonnHAPs: Include Zero HAPa Voided Payments: Omit Voided Payments Held Checks: Exclude Held Checks V'Check Number Check Date VMS Date Payee Name DID Amount []72986 0401/2024 0401/2024 Julie LFonseca [] $19.00 []72087 0401/2024 0401/2024 Vanessa SRoss [] $100.00 []72888 04/01/2024 04/01/2024 Jacqueline Chaves [] $248.00 []72080 0401/2024 0401/2024 XiomamAMartinez [] $21.00 []72880 04/01/2024 04/01/2024 City ofPomona Housing Authority [] $818.44 []72001 0401/2024 0401/2024 Crystal NGonza|oo [] $88.00 []72882 0401/2024 0401/2024 Ken Chi -Kin Yu [] $10.00 []72003 0401/2024 0401/2024 Jasmine JanaoRhodes [] $138.00 []72884 04/01/2024 0401/2024 Monica AEaoa|ant* [] $45.00 []72005 0401/2024 0401/2024 ViridianaK4odina [] $17.00 []72880 04/01/2024 0401/2024 Camille MLovoumith [] $47.00 []72007 0401/2024 0401/2024 Christine ARodriguez [] $38.00 []72888 0401/2024 0401/2024 Gwendolyn Jean Adams [] $16.00 []72000 0401/2024 0401/2024 Jess Edward Pena|ta [] $10.00 []73000 04/01/2024 0401/2024 Ricky Garcia [] $4�00 []73001 0401/2024 0401/2024 Sarah Rios [] $21.00 []73002 04/01/2024 0401/2024 Maria LLopez [] $21.00 []73003 0401/2024 0401/2024 TrioiaJHaoo|dno [] $120.00 []73004 0401/2024 0401/2024 Eternal Link LLC [] $1883.00 []73005 0401/2024 0401/2024 F|amiahaPenowa [] $135.00 []73000 04/01/2024 0401/2024 George KaChun Chew [] $2484.00 []73007 0401/2024 0401/2024 City ofCarlsbad [] $1121.44 []73008 04/01/2024 0401/2024 Cameron Properties [] $1316.00 []73008 0401/2024 0401/2024 Mary FBaUeu1oma [] $171.00 Total $8,921.88 Average $343.15 Unit Count 5 Average Weighted by Unit Count $1,486.20 Hard to House Count Copyright @2011-2U24.HAPPY Software, Inc. Check Register Report Gm 04/04/2024 Page Check Register Report 4/4/2024 Date Range: 3/8/2024... 4/4/2024 Grouped by: VMS Date Range: ... Sorted by: Check Number Program: - Payment Type: Check Numbers: ... Direct Deposit: Include Direct Deposit Check Cleared: All Port Status: Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments: Omit Voided Payments Held Checks: Exclude Held Checks 'Check Number Check Date VMS Date Payee Name DD Amount ❑ 33255 03/12/2024 02/01/2024 Dung Tran ® $3828.00 ❑ 33256 04/01/2024 04/01/2024 Y & H Investment, Inc. ® $1317.00 ❑ 33257 04/01/2024 04/01/2024 Eunice Property, LLC ® $1270.00 ❑ 33258 04/01/2024 04/01/2024 Wilson Apartment Associates L.P. ® $1816.00 ❑ 33259 04/01/2024 04/01/2024 Monet Huong Nguyen ® $3029.00 ❑ 33260 04/01/2024 04/01/2024 ASCENSION HOLDINGS LLC ® $1268.00 ❑ 33261 04/01/2024 04/01/2024 Tom Cinquegrani ® $513.00 ❑ 33262 04/01/2024 04/01/2024 Mark T. Fernandez ® $881.00 ❑ 33263 04/01/2024 04/01/2024 Melody (Muoi) Dao ® $1597.00 ❑ 33264 04/01/2024 04/01/2024 John W. Ruwitch and Anh Lam Truong ® $2012.00 ❑ 33265 04/01/2024 04/01/2024 Adam King Lee and Joyce Ng Lee ® $1374.00 ❑ 33266 04/01/2024 04/01/2024 Mingyu Qu ® $2201.00 ❑ 33267 04/01/2024 04/01/2024 SAE GROUP, LLC ® $1988.00 ❑ 33268 04/01/2024 04/01/2024 Wei Zhen Su ® $1474.00 ❑ 33269 04/01/2024 04/01/2024 Mallorca Apartments, LTD ® $2970.00 ❑ 33270 04/01/2024 04/01/2024 Michael I. or Ling Brooks ® $941.00 ❑ 33271 04/01/2024 04/01/2024 Cipriano Salazar Jr. ® $1612.00 ❑ 33272 04/01/2024 04/01/2024 Dung Tran ® $2357.00 ❑ 33273 04/01/2024 02/02/2024 ® $6685.00 ❑ 33274 04/01/2024 04/01/2024 Monrovia 612, LP ® $25845.00 ❑ 33275 04/01/2024 04/01/2024 Leslie K Ng ® $1684.00 ❑ 33276 04/01/2024 04/01/2024 Jun Hua Hu ® $2745.00 ❑ 33277 04/01/2024 04/01/2024 Lien Diep ® $1287.00 ❑ 33278 04/01/2024 04/01/2024 Rosa Lamas-Serratos ® $1668.00 ❑ 33279 04/01/2024 04/01/2024 Villa Olive Oak dba Oak Park- South ® $5468.00 ❑ 33280 04/01/2024 04/01/2024 Malcolm Oso ® $983.00 ❑ 33281 04/01/2024 04/01/2024 Dajojo, LLC ® $1170.00 ❑ 33282 04/01/2024 04/01/2024 Investor Trust Realty Group, Inc. ® $1427.00 ❑ 33283 04/01/2024 04/01/2024 Sieu Tuan Phan ® $3249.00 ❑ 33284 04/01/2024 04/01/2024 Don Norwood ® $1463.00 ❑ 33285 04/01/2024 04/01/2024 Aaron Abdus Shakoor ® $1861.00 ❑ 33286 04/01/2024 04/01/2024 Ana Thai ® $921.00 Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 04/04/2024 Page 1 ❑ 33287 04/01/2024 04/01/2024 SRI Properties No 15 LLC ® $1397.00 ❑ 33288 04/01/2024 04/01/2024 Larry Chow to $1851.00 ❑ 33289 04/01/2024 04/01/2024 T & T Asset Holding, LLC ® $537.00 ❑ 33290 04/01/2024 04/01/2024 Michael Alfred Alarcon to $1269.00 ❑ 33291 04/01/2024 04/01/2024 Mousa Boushaaya ® $1798.00 ❑ 33292 04/01/2024 04/01/2024 Tuan Viet Ho to $2190.00 ❑ 33293 04/01/2024 04/01/2024 Xiaomin Lin and Xiaoxi Wu ® $2717.00 ❑ 33294 04/01/2024 04/01/2024 Jun Ye and Ming Feng to $440.00 ❑ 33295 04/01/2024 04/01/2024 4324 Walnut St LLC 19 $2118.00 ❑ 33296 04/01/2024 04/01/2024 El Monte Housing Partners LP - The to $11968.00 ❑ 33297 04/01/2024 04/01/2024 Joseph T. Tung ® $1202.00 ❑ 33298 04/01/2024 04/01/2024 Alamitas LLC to $232.00 ❑ 33299 04/01/2024 04/01/2024 Avalon Monrovia LLC ® $1436.00 ❑ 33300 04/01/2024 04/01/2024 Pro Management Inc. to $1600.00 ❑ 33301 04/01/2024 04/01/2024 Andrew & Eva Fogg ® $1419.00 ❑ 33302 04/01/2024 04/01/2024 Heritage Park Villas LP to $25469.00 ❑ 33303 04/01/2024 04/01/2024 Heritage Park Villas LP ® $2416.00 ❑ 33304 04/01/2024 04/01/2024 Manapa Enterprises LLC to $1507.00 ❑ 33305 04/01/2024 04/01/2024 Villa Olive Oak dba Oak Park - South ® $7051.00 ❑ 33306 04/01/2024 04/01/2024 to $12367.00 ❑ 33307 04/01/2024 04/01/2024 Palo Verde Apartments, LP ® $899.00 ❑ 33308 04/01/2024 04/01/2024 Sharon Campbell ® $3149.00 ❑ 33309 04/01/2024 04/01/2024 John M Jacquet Sr. ® $1631.00 ❑ 33310 04/01/2024 04/01/2024 Linda Alice Enriquez ® $2124.00 ❑ 33311 04/01/2024 04/01/2024 Ha X Van ® $5329.00 ❑ 33312 04/01/2024 04/01/2024 Chen Jackson ® $1210.00 ❑ 33313 04/01/2024 04/01/2024 Philip Tsui ® $337.00 ❑ 33314 04/01/2024 04/01/2024 Paul Yen ® $1719.00 ❑ 33315 04/01/2024 04/01/2024 Mie Chen ® $2778.00 ❑ 33316 04/01/2024 04/01/2024 Becky Binh Nguyet Luu or Eddie Ma ® $2131.00 ❑ 33317 04/01/2024 04/01/2024 Tinh Van Le ® $668.00 ❑ 33318 04/01/2024 04/01/2024 The Six Straws LLC ® $1087.00 ❑ 33319 04/01/2024 04/01/2024 Everardo Garcia ® $2421.00 ❑ 33320 04/01/2024 04/01/2024 Ngoc T. Lieu ® $3008.00 ❑ 33321 04/01/2024 04/01/2024 Alfred Tai-Kong Ho and Lisa Chen ® $562.00 ❑ 33322 04/01/2024 04/01/2024 Covina 023 Woods 206 LP c/o ® $882.00 ❑ 33323 04/01/2024 04/01/2024 Doreen Han ® $1662.00 ❑ 33324 04/01/2024 04/01/2024 PI Properties No. 94 LLC ® $1154.00 ❑ 33325 04/01/2024 04/01/2024 Cecilia Lan Cao ® $785.00 ❑ 33326 04/01/2024 04/01/2024 Baldwin Park Family Housing Limited ® $23021.00 ❑ 33327 04/01/2024 04/01/2024 Grace Chiou ® $901.00 ❑ 33328 04/01/2024 04/01/2024 Marina Alvarez ® $4742.00 ❑ 33329 04/01/2024 04/01/2024 Zhi Min Li and WXL Investments Inc. ® $945.00 ❑ 33330 04/01/2024 04/01/2024 Sui Man Mak ® $802.00 ❑ 33331 04/01/2024 04/01/2024 Henry Wong ® $2174.00 ❑ 33332 04/01/2024 04/01/2024 West Covina Senior Villas II, LP ® $506.00 Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 04/04/2024 Page 2 ❑ 33333 04/01/2024 04/01/2024 Dung Trung Pham and Tammy Tram ® $364.00 ❑ 33334 04/01/2024 04/01/2024 Francisco J. Sanchez and Gloria ® $1045.00 ❑ 33335 04/01/2024 04/01/2024 Blessed Rock of El Monte ® $28367.00 ❑ 33336 04/01/2024 04/01/2024 Blessed Rock of El Monte ® $5581.00 ❑ 33337 04/01/2024 04/01/2024 Joanne Pham Chau ® $2118.00 ❑ 33338 04/01/2024 04/01/2024 Vintage West Covina ® $5758.00 ❑ 33339 04/01/2024 04/01/2024 Alfonso Contreras ® $1308.00 ❑ 33340 04/01/2024 04/01/2024 Ryan Quach and Hue Cao ® $1831.00 ❑ 33341 04/01/2024 04/01/2024 Alta Vista Villas, LP c/o Yale ® $3491.00 ❑ 33342 04/01/2024 04/01/2024 West Covina Seniors Villas 1 ® $997.00 ❑ 33343 04/01/2024 04/01/2024 Post Brookhollow, , LP ® $15054.00 ❑ 33344 04/01/2024 04/01/2024 Rahmat Ray Nehdar ® $1148.00 ❑ 33345 04/01/2024 04/01/2024 Alexander Chan ® $2260.00 ❑ 33346 04/01/2024 04/01/2024 Phat Binh Vuong ® $1062.00 ❑ 33347 04/01/2024 04/01/2024 Alan Wu ® $806.00 ❑ 33348 04/01/2024 04/01/2024 Lawe Family Trust ® $844.00 ❑ 33349 04/01/2024 04/01/2024 Henry Ho ® $1288.00 ❑ 33350 04/01/2024 04/01/2024 PAMA IV Properties, LP ® $5164.00 ❑ 33351 04/01/2024 04/01/2024 Roger Hin Nam Mak ® $9490.00 ❑ 33352 04/01/2024 04/01/2024 LAT Investments, LLC ® $3231.00 ❑ 33353 04/01/2024 04/01/2024 Kimmie Mu Matsunaga ® $4187.00 ❑ 33354 04/01/2024 04/01/2024 Xitlalai Del Real Sanchez ® $1560.00 ❑ 33355 04/01/2024 04/01/2024 Delgar IV LLC ® $1427.00 ❑ 33356 04/01/2024 04/01/2024 Mary L Haynes ® $1060.00 ❑ 33357 04/01/2024 03/01/2024 Betty Chim Lieu ® $6192.00 ❑ 33358 04/01/2024 04/01/2024 Clinett Glazis ® $309.00 ❑ 33359 04/01/2024 04/01/2024 Jim & Nancy Bailey ® $523.00 ❑ 33360 04/01/2024 04/01/2024 Kimberly Nguyen ® $1022.00 ❑ 33361 04/01/2024 04/01/2024 Gregory W. Pratt ® $4254.00 ❑ 33362 04/01/2024 04/01/2024 Joseph M. Kwok ® $1893.00 ❑ 33363 04/01/2024 04/01/2024 Leng Zhang and Bao Ying Jiang ® $1680.00 ❑ 33364 04/01/2024 04/01/2024 Mack E Titus ® $1817.00 ❑ 33365 04/01/2024 04/01/2024 Sophia Wong ® $1247.00 ❑ 33366 04/01/2024 04/01/2024 Lois J Gaston ® $1737.00 ❑ 33367 04/01/2024 04/01/2024 Doan & Lily Thi ® $2100.00 ❑ 33368 04/01/2024 04/01/2024 El Monte Affordable Housing Partner ® $309.00 ❑ 33369 04/01/2024 04/01/2024 Jose Baudelio Delgado ® $670.00 ❑ 33370 04/01/2024 04/01/2024 Larry Mimms ® $1600.00 ❑ 33371 04/01/2024 04/01/2024 Jaime Jimenez ® $702.00 ❑ 33372 04/01/2024 04/01/2024 Guillermo Vasquez ® $2641.00 ❑ 33373 04/01/2024 04/01/2024 Ramiro Viramontes and Veronica ® $244.00 ❑ 33374 04/01/2024 04/01/2024 ® $1734.00 ❑ 33375 04/01/2024 04/01/2024 ® $2920.00 ❑ 33376 04/01/2024 04/01/2024 Fat Law ® $903.00 ❑ 33377 04/01/2024 04/01/2024 Kevin Kambor Kwong and Yuk Ming ® $1572.00 ❑ 33378 04/01/2024 04/01/2024 Dwight Chang ® $2291.00 Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 04/04/2024 Page 3 ❑ 33379 04/01/2024 04/01/2024 Cameron Park Community Partners, ® $1554.00 ❑ 33380 04/01/2024 04/01/2024 Mozhgan Tavakoli ® $1638.00 ❑ 33381 04/01/2024 04/01/2024 Anmelindon LLC ® $1869.00 ❑ 33382 04/01/2024 04/01/2024 Lourdes Vela ® $3745.00 ❑ 33383 04/01/2024 04/01/2024 Gilbert Roybal ® $966.00 ❑ 33384 04/01/2024 04/01/2024 Philip & Fanny Kwok ® $1578.00 ❑ 33385 04/01/2024 04/01/2024 Primrose Villa dba Oak Park -North ® $8984.00 ❑ 33386 04/01/2024 04/01/2024 Woodside Village Apartments LP ® $16569.00 ❑ 33387 04/01/2024 04/01/2024 Cynthia Pham ® $685.00 ❑ 33388 04/01/2024 04/01/2024 Katie Yau and Daniel Hong ® $3088.00 ❑ 33389 04/01/2024 04/01/2024 Fanny Chan ® $1100.00 ❑ 33390 04/01/2024 04/01/2024 Baldwin Rose LP ® $1896.00 ❑ 33391 04/01/2024 04/01/2024 Kwan and Mei Chiang ® $1399.00 ❑ 33392 04/01/2024 04/01/2024 Sergio Molina ® $236.00 ❑ 33393 04/01/2024 04/01/2024 Fortune America ® $896.00 ❑ 33394 04/01/2024 04/01/2024 Jason Tran ® $1298.00 ❑ 33395 04/01/2024 04/01/2024 Chuen Lau ® $1734.00 ❑ 33396 04/01/2024 04/01/2024 Tanya H Chen ® $2164.00 ❑ 33397 04/01/2024 04/01/2024 Dan Thanh Peng and Hoan Peng ® $1626.00 ❑ 33398 04/01/2024 04/01/2024 Sunset Square #2000, LP ® $5959.00 ❑ 33399 04/01/2024 04/01/2024 Ngoc Lieu ® $1252.00 ❑ 33400 04/01/2024 04/01/2024 Lark Ellen Village ® $13009.00 ❑ 33401 04/01/2024 04/01/2024 Xuyen Thach Han ® $2940.00 ❑ 33402 04/01/2024 04/01/2024 EZ APT LLC ® $1332.00 ❑ 33403 04/01/2024 04/01/2024 Kim Wah Wong and Sau Yi Wong ® $1490.00 ❑ 33404 04/01/2024 04/01/2024 Lucena A Ewing ® $4344.00 ❑ 33405 04/01/2024 04/01/2024 Jocelyn Jae Jhong ® $2872.00 ❑ 33406 04/01/2024 04/01/2024 Emilio De Jesus Cruz ® $842.00 ❑ 33407 04/01/2024 04/01/2024 Delgar V LLC ® $961.00 ❑ 33408 04/01/2024 04/01/2024 Isabel R Sanchez ® $1760.00 ❑ 33409 04/01/2024 04/01/2024 Cienega Garden Apartments ® $9389.00 ❑ 33410 04/01/2024 04/01/2024 Vinh Hong Lai ® $4119.00 ❑ 33411 04/01/2024 04/01/2024 LPC 1829 E Workman Ave., LLC ® $2910.00 ❑ 33412 04/01/2024 04/01/2024 Doreen E Ewing ® $1381.00 ❑ 33413 04/01/2024 04/01/2024 Moller Property Management ® $1264.00 ❑ 33414 04/01/2024 04/01/2024 TPA/NASCH LLC, Westgate as a sole ® $3366.00 ❑ 33415 04/01/2024 04/01/2024 TDF LP - Pacific Towers c/o Winn ® $14239.00 ❑ 33416 04/01/2024 04/01/2024 Paul & Annie W Chau ® $892.00 ❑ 33417 04/01/2024 04/01/2024 Steven Eraj Espantman and Marta ® $1295.00 ❑ 33418 04/01/2024 04/01/2024 Gilbert Dominguez ® $11501.00 ❑ 33419 04/01/2024 04/01/2024 Eric Yu ® $1374.00 ❑ 33420 04/01/2024 04/01/2024 Up Hill Investment Inc. ® $1766.00 ❑ 33421 04/01/2024 04/01/2024 Dieu Van Huynh ® $918.00 ❑ 33422 04/01/2024 04/01/2024 Kelly Nguyen ® $1614.00 ❑ 33423 04/01/2024 04/01/2024 Vijay Gulati ® $4783.00 ❑ 33424 04/01/2024 04/01/2024 Nancy Mikhaiel ® $2151.00 Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 04/04/2024 Page 4 ❑ 33425 04/01/2024 04/01/2024 Badillo Street Senior Apartments, LLC ® $23829.00 ❑ 33426 04/01/2024 04/01/2024 Monrovia Heritage Park LP ® $16205.00 ❑ 33427 04/01/2024 04/01/2024 Los Angeles County Housing Authority ® $10113.64 ❑ 33428 04/01/2024 04/01/2024 Tyler -Valley Metro Housing, LP ® $17119.00 ❑ 33429 04/01/2024 04/01/2024 James or Barbara Fox ® $1086.00 ❑ 33430 04/01/2024 04/01/2024 Mayra Ortega ® $1263.00 ❑ 33431 04/01/2024 04/01/2024 Sel Homes LLC ® $9094.00 ❑ 33432 04/01/2024 04/01/2024 Hui Chuan Wang ® $4751.00 ❑ 33433 04/01/2024 04/01/2024 725-731 W. Duarte Rd, LLC ® $1036.00 ❑ 33434 04/01/2024 04/01/2024 Nhan Nguyen and Amy Tran ® $2948.00 ❑ 33435 04/01/2024 04/01/2024 Paul P Simon ® $2189.00 ❑ 33436 04/01/2024 04/01/2024 Puente Villa LLC ® $1425.00 ❑ 33437 04/01/2024 04/01/2024 RAMONA BLVD. FAMILY ® $10881.00 ❑ 33438 04/01/2024 04/01/2024 AJG Realty Inc. ® $2053.00 ❑ 33439 04/01/2024 04/01/2024 Maria Martha Martinez ® $1873.00 ❑ 33440 04/01/2024 04/01/2024 Antonio & Aida Rinos ® $1773.00 ❑ 33441 04/01/2024 04/01/2024 Greater San Gabriel Valley Property ® $1144.00 ❑ 33442 04/01/2024 04/01/2024 Annette C Scott ® $1572.00 ❑ 33443 04/01/2024 04/01/2024 1024 Royal Oaks LP dba Whispering ® $17318.00 ❑ 33444 04/01/2024 04/01/2024 1024 Royal Oaks LP dba Whispering ® $13632.00 ❑ 33445 04/01/2024 04/01/2024 Derek Sim ® $1197.00 ❑ 33446 04/01/2024 04/01/2024 Josephine Tran ® $1124.00 ❑ 33447 04/01/2024 04/01/2024 Allan M. & Virginia J Chipp and Ralph ® $1060.00 ❑ 33448 04/01/2024 04/01/2024 Zi Jian Li ® $1227.00 ❑ 33449 04/01/2024 04/01/2024 Minh A Nguyen ® $1792.00 ❑ 33450 04/01/2024 04/01/2024 DelGar I LLC. ® $1315.00 ❑ 33451 04/01/2024 04/01/2024 Jaime Barcena ® $1400.00 ❑ 33452 04/01/2024 04/01/2024 Monica D Mao ® $1764.00 ❑ 33453 04/01/2024 04/01/2024 Shiu-Ein Huang ® $248.00 ❑ 33454 04/01/2024 04/01/2024 LAI MING LEUNG ® $564.00 ❑ 33455 04/01/2024 04/01/2024 The Promenade Housing Partners, LP ® $5091.00 ❑ 33456 04/01/2024 04/01/2024 Paramjit S Nijjar ® $2655.00 ❑ 33457 04/01/2024 04/01/2024 Rosa Beltran ® $1643.00 ❑ 33458 04/01/2024 04/01/2024 David Wagner ® $1173.00 ❑ 33459 04/01/2024 04/01/2024 Ynfante Holdings 1, LLC ® $1008.53 ❑ 33460 04/01/2024 04/01/2024 Roman Basin ® $1059.00 ❑ 33461 04/01/2024 04/01/2024 Sandhya Kal and Padma Kal ® $1519.00 ❑ 33462 04/01/2024 04/01/2024 K. Carl and Zitta A Setian ® $1380.00 ❑ 33463 04/01/2024 04/01/2024 Nomer Lacson ® $2117.00 ❑ 33464 04/01/2024 04/01/2024 Anna & Simon Choi ® $1429.00 ❑ 33465 04/01/2024 04/01/2024 Chung Thi Pham ® $2695.00 ❑ 33466 04/01/2024 04/01/2024 Roy Lam ® $1298.00 ❑ 33467 04/01/2024 04/01/2024 Golden Dragon Properties LLC c/o ® $970.00 ❑ 33468 04/01/2024 04/01/2024 Nancy H Shen ® $719.00 ❑ 33469 04/01/2024 04/01/2024 Joe Clark ® $1146.00 ❑ 33470 04/01/2024 04/01/2024 Richard A DaSylveira ® $214.00 Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 04/04/2024 Page 5 ❑ 33471 04/01/2024 04/01/2024 M B Equity LLC ® $1441.00 ❑ 33472 04/01/2024 04/01/2024 Sara Romo ® $1893.00 ❑ 33473 04/01/2024 04/01/2024 T & P Property LLC ® $925.00 ❑ 33474 04/01/2024 04/01/2024 Singing Wood Senior Housing LP ® $23996.00 ❑ 33475 04/01/2024 04/01/2024 Stara B. Mamdani ® $2336.00 ❑ 33476 04/01/2024 04/01/2024 Garvey Senior Affordable Partners, LP ® $2868.00 ❑ 33477 04/01/2024 04/01/2024 Ryan Kinpong Woo and Ching King ® $1064.00 ❑ 33478 04/01/2024 04/01/2024 Mei Yan Chen ® $1215.00 ❑ 33479 04/01/2024 04/01/2024 Shawn Hui Zhen ® $2577.00 ❑ 33480 04/01/2024 04/01/2024 Fred Lau ® $682.00 Total $745,173.17 Average $1,405.99 Unit Count 520 Average Weighted by Unit Count $1,427.87 Hard to House Count 4 Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 04/04/2024 Page 6 ITEM NO. HA-2 c.i x SAID CsABRIEL b TO: Chair and Members of the Housing Authority FROM: Rose Tam, Director of Finance PREPARED BY: Anthony Ceballos, Accountant DATE: April 17, 2024 SUBJECT: Treasurer's Report HA — January 2024 SUMMARY Attached is the Treasurer's Report for the month of January 2024. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for January 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit "A", Treasurer's Report Page I / 1 CITY OF BALDWIN PARK TREASURER'S REPORT 113112024 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE Slate of California Local Agency Investment Fund (LAIF) City -including General Fund & ad other Special Revenue Funds 4,012%. Varies Varies 54,892,406.87 $ 64,892,406.87 $ 54,892,406.87 54,892,406.87 Housing Authority. 4,012% Varies Varies 417.57 417.57 417.57 417.57 54,892,824.44 54,1192,82444 54,892,824." 54,992,824.44 Certificate of Deposit Traditions Bancorp Inc. {Cambridge Investment Research) 415% 111412022 111412024 250,0100;00 250,000,00 250,000.00 249,432.50 250,000.00 250,000.0 250,000.00 249,432.50 US Government Agency Notes Federal Home Loan BASER IT-8024 (Mutual Securities) 5.000% 211512023 211512024 2,000,000.00 2,000,000.00 2,000,000.00 1,999,700.00 Fed Home Loan SA SER 5C-0024 (Mutual Securities) Redeemed 1129124 71312023 012812024 Fed Home Loan BA SER 56.8024 (Mutual Securities) Redeemed 1124124 712412023 1012412024 2;000, 00 06 00%000 00 2,600,600.00 999,70D.00 UsTreasuryAqte United States Trees SER DE-2024 (Mutual Securities) 3,000% 711312023 713112024 8,500,000.00 6.500,000x0 6,500,000.00 13,432,465,00 00 6,50%000 00 6,500:00000 6,432.465 06 US Bank - Debt Service Trustee Accounts Finc-I Agent fFunds us— J� rus'Debt Service icrundj Varies Varies Varies 3,836,032.58 3,836,03258 3,836,032,58 3,830,032,58 Fiscal Agent Funds - Successor Agency (TrustiDebt Service Fund) Varies Varies Varies 68,624.57 53,624,51 58,624.57 58,624.57 3,894,657.15 3,894,657.15 3,694,657,15 3,894,657.15 $ 67,537,481,59 67,537,481.59 $ 67,469,079,09 Total Investments 67,537,481,59 Cash with Bank of the West City Checking (General) 7,227,229,12 City Miscellaneous Cash (Wic, PIR) 155,259.86 CNG Station 2.00 Housing Authority 474,841.93 Money Market Plus 4,568,321.95 SuccessorAgency --1A8-26616 Total Cash with Bank of the West 7,674,921.02 investment Brokerage (Cash & Cash Equivalents) 86 Total Cash and Investments !f 80,248,538.47 I Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was two investments redeemed transactions made for the month of January 2024 and several deposits were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 63646 et serf, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rost Tarn Director of lefilince