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06.19.24 Staff Report
CITY COUNCIL SPECIAL MEETING Agenda June 19, 2024, 5:00 PM Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Emmanuel J. Estrada Jean M. Ayala Alejandra Avila Daniel Damian Monica Garcia Welcome to your City Council Meeting We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. How to watch The City of Baldwin Park provides two ways to watch a City Council meeting: In Person Most City Council meetings take place at City Hall, 14403 E. Pacific Ave., Baldwin Park, CA 91706 Online Audio streaming will be available at https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011. Public Comments The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk. Public Communication There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to comments@baldwinpark.com. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting. CALL TO ORDER ROLL CALL PUBLIC COMMUNICATIONS OPEN SESSION/STUDY SESSION RECESS CLOSED SESSION 1. Conference with Legal Counsel – Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956: Case: K8 Investor Holding, LLC Case No. 2:23-CV-02428-SVW(PVCx) vs City of Baldwin Park Case: DJCBP Corporation dba Tier One Case No. 2:23-cv-00384 Consulting and David Ju Case: DJCBP Corporation dba Tier One v City of Baldwin Park et al Los Angeles Superior Court Case No. 24STCP00313 Case: Damyanti Ashar vs. City of Baldwin Park Case No. 23PSCV02884 Los Angeles Superior Court Case: Wagner Zemming Christensen, LLP (Daniel Moussatche, Esq) vs City of Baldwin Park Case No. 24PSCP00041 ADJOURNMENT CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e-mail at squinones@baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) CITY COUNCIL REGULAR MEETING Agenda June 19, 2024, 7:00 PM Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Emmanuel J. Estrada Jean M. Ayala Alejandra Avila Daniel Damian Monica Garcia Welcome to your City Council Meeting We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. How to watch The City of Baldwin Park provides two ways to watch a City Council meeting: In Person Most City Council meetings take place at City Hall, 14403 E. Pacific Ave., Baldwin Park, CA 91706 Online Audio streaming will be available at https://www.youtube.com/channel/UCFLZ0 _dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011. Public Comments The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk. Public Communication There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to comments@baldwinpark.com. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL REPORT FROM CLOSED SESSION ANNOUNCEMENTS The City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS Presentation – Certificate of Recognition for the Recreation and Community Services Student Commission, Term from July 1, 2023 to June 30, 2024. National Homeownership Month Proclamation, Presented to Habitat for Humanity Proclamation – Juneteenth Awareness Month PUBLIC COMMUNICATIONS CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. 1. City of Baldwin Park’s Warrants and Demands Staff recommends that the City Council ratify the attached Warrants and Demands Register. 2. Treasurer’s Report City (CC) – March 2024 Staff recommends that Council receive and file the Treasurer’s Report for March 2024. 3. Meeting Minutes for June 5, 2024 It is recommended that the City Council that the City Council approve the Regular City Council Meeting held on June 5, 2024. 4. Adopt Resolution No. 2024-026 Setting the Appropriations Limit for Fiscal Year 2024- 25 It is recommended that the City Council adopt Resolution No.2024-026, setting the Appropriations Limit for Fiscal Year 2024-25 at $101,614,675. 5. Approval of Annual Statement of Investment Policy for Fiscal Year 2024-25 It is recommended that the City Council approve the Statement of Investment Policy for Fiscal Year 2024-25. 6. Treasurer’s Report City (CC) – April 2024 Staff recommends that Council receive and file the Treasurer’s Report for April 2024. 7. Approval of agreement with All City Management Services to provide school crossing guard services for fiscal year 2024-2025 It is recommended that the City Council 1. Approve the contract with ACMS for crossing guard services. 2. Authorize the Mayor to execute the agreement. 3. Authorize the Director of Finance to appropriate fundings and add the funding allocations to the FY 2024-25’s budget. 4. Authorize the Director of Finance to bill Baldwin Park Unified School District (BPUSD) for their share of the contract in the amount of $150,555.50. 8. Approve a Request for Proposal for the Emergency Operations Center Upgrade Project. It is recommended that the City Council 1. Approve the release of the Request for Proposal; and 2. Direct staff to review and rank the responses to the RFP based on the evaluation criteria; and 3. Present a recommendation to the City Council, including a cost estimate, for award of the contract. 9. Approval for Purchase of Overhead Street Name Signs for Francisquito Avenue and Various Intersections Staff recommends that Council: 1. Approve the purchase of forty-five (45) signs through Pacific Products Inc.; and 2. Authorize the Director of Finance to make the necessary budget transfers and adjustments for the proposed purchase of these signs and hardware; and 3. Authorize the Director of Public Works, or his designee, to complete all the proper documentation to process purchase order requisition for the purchase of these signs. 10. Review of the Fiscal Year 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program and Grant Award Modification (GAM) Request. It is recommended that the City Council 1. Review the attached FY 2023 JAG Grant Award Letter/Agreement, Summary of FY 2023 JAG Grant Project (Original and Revised), and Grant Award Modification (GAM) Request; and 2. Provide any comments or feedback on the proposed changes to the grant manager within the 30-day review period; and 3. Authorize the Mayor to execute the "Certifications and Assurances by the Chief Executive of the Applicant Government" form. 11. Request for Authorization to Enter into a Software-as-a-Service (Saas) Agreement with Performa Labs, Inc. ("Performa") For Law Enforcement Training. It is recommended that the City Council 1. Authorize the Chief Executive Officer to enter into a SaaS agreement with Performa Labs, Inc. for law enforcement training services; and 2. Authorize the Director of Finance to appropriate $16,330.00 from the Police Department’s training budget, account number 100-30-310-53200-00000, with the understanding that the City may be reimbursed through the FY 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and 3. Authorize the Chief Executive Officer or his designee to complete all appropriate documentation for the agreement. 12. Approval for Repair to Damaged Railing of the Pedestrian Overcrossing Bridge Caused by Vehicle Collision It is recommended that the City Council: 1. Approve the repairs to the Pedestrian Overcrossing (POC) on the I-10/ Bess Ave in the amount of $72,395.00 to Greg Ruvolo; and 2. Authorize the Director of Finance to make the necessary appropriation and budget adjustments for the proposed repair to the Pedestrian Overcrossing (POC); 13. Letter of Support for Kaiser Permanente Application for a Proposed All-inclusive Care For the Elderly (PACE) Program Center It is recommended that the City Council: 1. Approve Issuing a Letter of Support for Kaiser Permanente’s application for a proposed PACE Program Center in the City of West Covina, to serve elderly KP members in part of the KP Baldwin Park Medical Center service area. 2. Authorize the Chief Executive Officer to prepare and issue the Letter of Support with City Council and CEO signatures addressed to: California Health and Human Services Agency Department of Health Care Services Integrated Systems of Care Division Attn: Elva Alatorre, PACE Unit Chief PO Box 997413 Sacramento, CA 95899-7413 14. Grant Application for Tobacco Program Enforcement Activities- California State Attorney General Office It is recommended that the City Council: 1. Authorize Staff to apply for the California Attorney General Tobacco Grant Program Fiscal Year 24/25 Cycle, by the deadline of June 28, 2024 in partnership with the Wellness Center of LA in accordance with guidelines. 15. Grant Application- Single Jurisdiction Local Hazard Mitigation Plan- Governor’s Office of Emergency Services. It is recommended that the City Council: 1. Ratify actions taken by staff for submission of the grant application signed by the Chief Executive Officer (CEO) and prepared by Community Development Staff and its consultant for the Single Jurisdiction Local Hazard Mitigation Plan grant from the Governor’s Office of Emergency Services. 16. Amendment to the Consultant Services Agreement between the City of Baldwin Park, and Lorraine Mendez and Associates, Inc. For HUD reporting and consulting services. It is recommended that the City Council authorize the Chief Executive Officer to execute an amended Consultant Services Agreement with Lorraine Mendez and Associates, Inc., subject to any non-substantive changes made by the CEO and City Attorney and authorize the Director of Finance to appropriate the funds and budget amendments accordingly. 17. Second Reading and Adoption of Ordinance 1510, entitled, “AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK REPEALING AND REPLACING SECTION 153.170 OF THE MUNICIPAL CODE RELATING TO SIGN REGULATIONS TO INCLUDE NEW LANGUAGE REGARDING NEW STATIC OR DIGITAL BILLBOARD CONSTRUCTION AND BILLBOARD RELOCATION AGREEMENTS, INCORPORATION OF PREVIOUSLY APPROVED SIGN REGULATIONS THAT WERE NOT CODIFIED, AND REORGANIZATION OF THE CHAPTER AS A WHOLE”. It is recommended that the City Council waive further reading and adopt Ordinance 1510, entitled, “AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK REPEALING AND REPLACING SECTION 153.170 OF THE MUNICIPAL CODE RELATING TO SIGN REGULATIONS TO INCLUDE NEW LANGUAGE REGARDING NEW STATIC OR DIGITAL BILLBOARD CONSTRUCTION AND BILLBOARD RELOCATION AGREEMENTS, INCORPORATION OF PREVIOUSLY APPROVED SIGN REGULATIONS THAT WERE NOT CODIFIED, AND REORGANIZATION OF THE CHAPTER AS A WHOLE”. PUBLIC HEARING 18. A Resolution of the City Council of the City of Baldwin Park Confirming the Advisory Committee’s Report and Levying the Assessment in the Baldwin Park Citywide Business Improvement District for Fiscal Year 2024-25 Staff recommends that the City Council: 1. Hold a Public Hearing and after considering testimony, adopt Resolution No. 2024- 021, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CONFIRMING THE ADVISORY COMMITTEE’S REPORT AND LEVYING THE ASSESSMENT IN THE BALDWIN PARK CITYWIDE BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2024-2025”; and 2. Approve the FY 2024-25 BIT budget allocation. 19. Public Hearing and Adoption of Resolution No. 2024-025, Ordering the Assessments for the Citywide Landscaping and Lighting Maintenance Assessment District for FY 2024-2025 It is recommended that the City Council hold a Public Hearing, and after considering testimony, adopt Resolution No. 2024-025, entitled “A Resolution of The City Council of The City of Baldwin Park, California, Ordering the Annual Levy and Collection of Assessment Associated with Citywide Landscaping and Lighting Maintenance Assessment District for FY2024-2025, and Authorizing the Los Angeles County Assessor to Add this Special Assessment to the Property Tax Bills.” 20. Public Hearing and Adoption of Resolution No. 2024-024, Ordering the Assessments for the Citywide Park Maintenance Assessment District for FY2024-2025. It is recommended that the City Council hold a Public Hearing and after considering testimony, adopt Resolution No. 2024-024 entitled “A Resolution of The City Council of The City of Baldwin Park, California, Ordering the Annual Levy and Collection of Assessment Associated with the Citywide Park Maintenance Assessment District for FY2024-2025, and Authorizing the Los Angeles County Assessor to Add this Special Assessment to the Property Tax Bills.” 21. Public Hearing and Adoption of the Budget for Fiscal Year 2024 -25 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency Staff recommends that the City Council open a public hearing, and following the public hearing, adopt the fiscal year 2024-25 Budget for: • City of Baldwin Park by Resolution No. 2024-027, and • Finance Authority by Resolution No. FA 2024-001, and • Municipal Financing Authority by Resolution No. MFA 2024-001, and • Housing Authority by Resolution No. HA 2024-003, and • Successor Agency by Resolution No. SA 2024-001 REPORTS OF OFFICERS 22. Event Programming and Site Maintenance for the Susan Rubio Zocalo Park and Civic Plaza- Fiscal Year 24/25 Funding It is recommended that the City Council: 1. Direct Staff to present a Request for Funding to the Measure BP Stakeholders Oversight Committee (SOC) for the Programming and Maintenance of the Zocalo Plaza. 2. The estimated amount of funding needed is $ 115,000 for Programming and $50,000 for Maintenance for a total cost of $165,000 for FY 24/25. 3. Direct staff to establish a programming calendar that will have community and civic activities such as musical performances, dance and folklorico performances, poetry, community dance “tardeadas”, local culinary expos, etc, at least twice a month as a goal. 23. Adopt Resolutions Approving Memorandums of Understanding Between the City of Baldwin Park And Baldwin Park City Associations for (CEA), (CCEA), (CMEA), (POA), (PMEA), (SEIU), and the Executive & Unclassified Managers Benefits Matrix for the term of July 1, 2024 – June 30, 2027 Staff recommends that the City Council approve and adopt: 1. Resolution No. 2024-029 to Approve the MOU with the Baldwin Park City Employees Association (CEA); and 2. Resolution No. 2024-030 to Approve the MOU with the Baldwin Park Classified Confidential Employees Association (CCEA); and 3. Resolution No. 2024-031 to Approve the MOU with the Baldwin Park Classified Management Employees Association (CMEA); and 4. Resolution No. 2024-032 to Approve the MOU with the Baldwin Park Police Officers Association (POA); and 5. Resolution No. 2024-033 to Approve the MOU with Police Management Employees Association (PMEA); and 6. Resolution No. 2024-034 to Approve the MOU with the Service Employees International Union Local 721 (SEIU); and 7. Resolution No. 2024-035 Amending the Executive Employees and Unclassified Managers Benefits Matrix to grant similar adjustments as other groups; and 8. Resolution No. 2024-036 Updating the Comprehensive City of Baldwin Park Pay Schedule to reflect salary adjustments for full-time and part-time positions, beginning July 1, 2024; and 9. Authorize the Director of Finance to set aside and allocate the General Fund surplus of $838,845 from FY 2022, $1,091,408 from FY 2023, and a projected surplus of $900,000 from FY 2024, in addition to the previously set aside surplus of $2,000,000 from FY 2021, to cover the estimated costs for the General Fund portion of this MOU, as well as the COLA for part-time employees. Furthermore, authorize the completion of all necessary appropriations and budget amendments for this MOU for all funds; and 10. Authorize the Chief Executive Officer to make corrections and adjustments technical in nature to be in conformance with the intent of the City Council. CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION SA 1. Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Register. SA 2. Treasurer’s Report SA – March 2024 Staff recommends that the Board receive and file the Treasurer’s Report for March 2024. SA 3. Treasurer’s Report SA – April 2024 Staff recommends that the Board receive and file the Treasurer’s Report for April 2024. CITY COUNCIL ACTING AS SUCCESSOR AGENCY - PUBLIC HEARING SA 4. Public Hearing and Adoption of the Budget for Fiscal Year 2024-25 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency Staff recommends that the City Council open a public hearing, and following the public hearing, adopt the fiscal year 2024-25 Budget for: • City of Baldwin Park by Resolution No. 2024-027, and • Finance Authority by Resolution No. FA 2024-001, and • Municipal Financing Authority by Resolution No. MFA 2024-001, and • Housing Authority by Resolution No. HA 2024-003, and • Successor Agency by Resolution No. SA 2024-001 CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION CEO Zaldivar notes that with Independence Day Celebrations leading up to and on the 4th of July, the following related activities will be taking place: • City’s Independence Day Spectacular at Sierra Vista High School - Wednesday July 3. • Fireworks Vendors Permitted to Sell Fireworks • County Fire Fireworks Advisories for Safe use of Fireworks to be published on City social media and website. • Electronic advisory signs placed on major city streets by Public Works • BPPD will coordinate closely with LAC Fire Department and will add patrol officers for added vigilance. ADJOURNMENT CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e-mail at squinones@baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) STAFF REPORT ITEM NO. _____1_____ Page 1 / 1 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance PREPARED BY: Ana Zhang, Senior Finance Clerk DATE: June 19, 2024 SUBJECT: City of Baldwin Park’s Warrants and Demands SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payroll for the last period was $572,179.38 and the attached General Warrants Register was $1,852,407.33 for a total amount of $2,424,586.71. BACKGROUND The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: 1. The last payroll of the City of Baldwin Park consists of check numbers 202422 to 202449 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 47440 to 47721 for the period May 12, 2024, through May 25, 2024 inclusive; these are presented and hereby ratified in the amount of $572,179.38. 2. General Warrants, with the electronic fund transfer (EFT) bank drafts in the amount of $452,818.11 and checks from 246272 to 246565 in the amount of $1,399,589.22 for the period of May 23, 2024 to June 6, 2024, inclusive; in the total amount of $1,852,407.33 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Check Register Amount Check Register City of Baldwin Park, CA By (None) Payment Dates 5/23/2024 - 6/6/2024 Payment Number Payment Date Vendor Name Description (Item)Account Number 246272 05/23/2024 APRIL M. ROJO MATERIALS&SUPPLIES FOR MENTAL HEALTH AWARENESS 275-60-732-53100-16164 110.17$ 246273 05/23/2024 VESTIS GROUP, INC UNIFORM SERVICES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 25.62$ 246273 05/23/2024 VESTIS GROUP, INC UNIFORM SRVC FOR BUILDING MAINTENANCE 100-60-620-53100-00000 25.62$ 246273 05/23/2024 VESTIS GROUP, INC UNIFORM SERVICES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 25.62$ 246273 05/23/2024 VESTIS GROUP, INC UNIFORM SERVICES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 25.62$ 246273 05/23/2024 VESTIS GROUP, INC UNIFORM SRVC FOR BUILDING MAINTENANCE 252-60-620-53100-00000 25.62$ 246273 05/23/2024 VESTIS GROUP, INC UNIFORM SRVC FOR BUILDING MAINTENANCE 252-60-620-53100-00000 25.62$ 246273 05/23/2024 VESTIS GROUP, INC UNIFORM SRVC FOR BUILDING MAINTENANCE 252-60-620-53100-00000 25.62$ 246273 05/23/2024 VESTIS GROUP, INC UNIFORM SRVC FOR BUILDING MAINTENANCE 252-60-620-53100-00000 25.62$ 246274 05/23/2024 AT&T PHONE&WIRELESS SRVC-5/7-6/6/2024-AC#33125456334644 100-30-310-53403-00000 (43.30)$ 246274 05/23/2024 AT&T PHONE&WIRELESS SRVC-5/7-6/6/2024-AC#33125456334644 100-30-310-53403-00000 48.22$ 246275 05/23/2024 AT&T MOBILITY MOBILE DATA COM-ACT#287310928172 DUE 5/25/2024 100-30-310-53403-00000 1,744.31$ 246276 05/23/2024 AUTOMATION SOLUTIONS, INC.ELECTRICAL REPAIRS&MAINTENANCE@MORGAN PARK 3/20/24 100-60-620-53371-00000 4,914.92$ 246276 05/23/2024 AUTOMATION SOLUTIONS, INC.ELECTRICAL REPAIRS &MAINTENANCE@METRO-5/10/2024 100-60-620-53371-00000 400.54$ 246276 05/23/2024 AUTOMATION SOLUTIONS, INC.ELECTRICAL REPAIRS&MAINTENANCE@BARNES PARK 5/10/24 100-60-620-53371-00000 714.75$ 246277 05/23/2024 AZUSA WHOLESALE PLUMBING SUPPLY, INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 336.24$ 246277 05/23/2024 AZUSA WHOLESALE PLUMBING SUPPLY, INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 242.37$ 246277 05/23/2024 AZUSA WHOLESALE PLUMBING SUPPLY, INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 93.88$ 246278 05/23/2024 BALDWIN PARK UNIFIED SCHOOL DISTRICT BREAKFAST ITEMS-THE STATE OF CITY ADDRESS 4/11/24 100-60-610-53100-16143 3,285.00$ 246279 05/23/2024 BENNY HUYNH REIM-ARP SENIOR TRIP-CINCO DE MAYO CEL-5/6/2024 275-60-726-53370-16074 8.00$ 246280 05/23/2024 BESA BOOTCAMP 028 STUDENTS-POLOS-5/18 GRADUATION 220-30-340-53360-14880 340.98$ 246281 05/23/2024 BEST ENTERTAINMENT & EVENTS INC BUBBLE PLAY FOR SPRING FEST-3/30/2024 100-60-610-51101-16152 953.00$ 246282 05/23/2024 CAMERON J SAYLOR DEPOSIT FOR CATERING-FOURTH OF JULY CELEB. 7/1/24 501-60-000-22327-00000 1,043.49$ 246283 05/23/2024 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH EVENT ORGANIZER PERMIT-STREET MARKET-6/20-8/20/24 501-60-000-22328-16101 358.00$ 246284 05/23/2024 CYNTHIA ESPINOZA BOOTCAMP 028 STUDENTS-TREATS FOR GRADUATION-5/18 220-30-340-53360-14880 39.96$ 246284 05/23/2024 CYNTHIA ESPINOZA BOOTCAMP 028 STUDENTS-PIZZA FOR GRADUATION 220-30-340-53360-14880 83.68$ 246285 05/23/2024 DEPARTMENT OF JUSTICE APR 2024-FINGERPRINTING SRVC 100-10-150-51101-11124 294.00$ 246286 05/23/2024 DERIAN FAMILY FOODS MATERIALS&SUPPLIES-BARNES PARK GROUND BREAKING CER 501-60-000-22328-00000 115.60$ 246287 05/23/2024 DOOLEY ENTERPRISES, INC.AMMUNITION FOR SWAT 100-30-340-53100-13040 3,986.75$ 246288 05/23/2024 EMBLEMS INC.SHOULDER AND BADGE PATCHES FOR SWAT 100-30-340-53100-13040 648.00$ 246288 05/23/2024 EMBLEMS INC.RECORD PATCHES 100-30-310-53100-00000 206.00$ 246289 05/23/2024 ESTHER SANCHEZ REIM-ARP SENIOR TRIP-CINCO DE MAYO CEL-5/6/2024 275-60-726-53370-16074 8.00$ 246290 05/23/2024 EVANGELINA NAVARRO REIM-ARP SENIOR TRIP-CINCO DE MAYO CEL-5/6/2024 275-60-726-53370-16074 16.00$ 246291 05/23/2024 FLORENCE CHENG RENTAL DEPOSIT REFUND-5/19/2024-WALNUT CREEK 501-60-000-22333-00000 150.00$ 246292 05/23/2024 FOOD 4 LESS PURCHASE FOOD FOR FOOD GIVEWAY 6/7/2024 275-60-713-53100-16072 12,837.00$ 246293 05/23/2024 FRONTIER COMMUNICATIONS ACT#20915048600507995-PD PHONE-5/7-6/6/2024 100-30-310-53403-00000 106.75$ 246294 05/23/2024 GAME ROOM SPECIALISTS INC 8' CHINO TABLE W/BASE INCLUDING DELIVERY 275-60-765-58110-56002 7,993.13$ 246295 05/23/2024 GAME ROOM SPECIALISTS INC 8' CHINO TABLE W/BASE INCLUDING DELIVERY 275-60-765-58110-56002 3,996.56$ 246296 05/23/2024 GAME ROOM SPECIALISTS INC 8' CHINO TABLE W/BASE INCLUDING DELIVERY 275-60-765-58110-56002 15,986.25$ 246297 05/23/2024 GREG RUVOLO RESEAL RESTROOM ROOFS@SERENITY HOMES-4/3/2024 100-60-620-53371-00000 2,488.00$ 246298 05/23/2024 HAPCOA LA MEMBERSHIP APPLICATION FOR CHIEF LOPEZ 2024 100-30-300-53330-00000 100.00$ 246299 05/23/2024 HILDA GONZALEZ REIM-ARP SENIOR TRIP-CINCO DE MAYO CEL-5/6/2024 275-60-726-53370-16074 8.00$ 246300 05/23/2024 INTERMEX INC REMAINING BALANCE-TRANSPORTATION TO RAMONA PAGEANT 275-60-726-51101-16074 1,425.00$ 246301 05/23/2024 IRENE ESCOBEDO REIM-ARP SENIOR TRIP-VALENTINES DANCE-2/3/2024 275-60-726-53370-16074 40.00$ 246301 05/23/2024 IRENE ESCOBEDO REIM-ARP SENIOR TRIP-CINCO DE MAYO CEL-5/6/2024 275-60-726-53370-16074 16.00$ 246302 05/23/2024 JAIME VALLES REIM-ARP SENIOR TRIP-CINCO DE MAYO CEL-5/6/2024 275-60-726-53370-16074 8.00$ 246303 05/23/2024 JESSICA SERRANO PER DIEM-BATI INVESTIGATIVE INTER.-6/10-6/14/2024 100-30-310-53200-00000 55.00$ 246304 05/23/2024 JIMMY GONZALEZ REFUND OF LIFEGUARD CERT COURSE-UNABLE TO ATTEND 501-60-000-22329-00000 260.00$ 246305 05/23/2024 JIMMY WONG FOOD PURCHASED FOR THE BIG DALTON WASH EVENT 254-50-510-53100-00000 18.00$ 246306 05/23/2024 JORGE G. HERNANDEZ REIM-ARP SENIOR TRIP-CINCO DE MAYO CEL-5/6/2024 275-60-726-53370-16074 16.00$ 246309 05/23/2024 KEYSTONE UNIFORMS UNIFORM AND SUPPLIES FOR ALFREDO LEAL 100-30-310-53100-00000 1,948.89$ 246310 05/23/2024 LEWIS ENGRAVING INC GOLD FRAME NAME PLATES-RECREATION COMMISSIONERS 100-60-600-53100-00000 111.00$ 246307 05/23/2024 JUAN RUVALCABA REIM-ARP SENIOR TRIP-CINCO DE MAYO CEL-5/6/2024 275-60-726-53370-16074 8.00$ 246308 05/23/2024 KATHY BARRON REIM-ARP SENIOR TRIP-CINCO DE MAYO CEL-5/6/2024 275-60-726-53370-16074 8.00$ 246309 05/23/2024 KEYSTONE UNIFORMS UNIFORMS AND SUPPLIES FOR LEANDER BENJAMIN 100-30-310-53100-00000 1,873.92$ 246310 05/23/2024 LEWIS ENGRAVING INC GOLD FRAME NAME PLATES-RECREATION COMMISSIONERS 501-60-000-22328-00000 25.71$ 246311 05/23/2024 LOLITA C. APOYON REIM-ARP SENIOR TRIP-CINCO DE MAYO CEL-5/6/2024 275-60-726-53370-16074 16.00$ 246312 05/23/2024 LOS ANGELES COUNTY POLICE CHIEFS ASSOCIATION 2024 ANNUAL DUES 100-30-300-53330-00000 500.00$ 246313 05/23/2024 MAJESTIC FIRE PROTECTION INC QUARTERLY TEST AT THE COMMUNITY CENTER 100-60-620-53371-00000 550.00$ 246314 05/23/2024 MARIA ANGELES GODOY REIM-ARP SENIOR TRIP-CINCO DE MAYO CEL-5/6/2024 275-60-726-53370-16074 8.00$ 246315 05/23/2024 MARIA CELIA SANTOS HICBAN REIM-ARP SENIOR TRIP-CINCO DE MAYO CEL-5/6/2024 275-60-726-53370-16074 8.00$ 246316 05/23/2024 MARIA E. BURGOS REIM-ARP SENIOR TRIP-VALENTINES DANCE-2/3/2024 275-60-726-53370-16074 20.00$ 246317 05/23/2024 MARIA LUISA ROMO REIM-ARP SENIOR TRIP-CINCO DE MAYO CEL-5/6/2024 275-60-726-53370-16074 16.00$ 246318 05/23/2024 MARIA VICTORIA TZEC REIM-ARP SENIOR TRIP-CINCO DE MAYO CEL-5/6/2024 275-60-726-53370-16074 8.00$ Page 1 of 10 AmountPayment Number Payment Date Vendor Name Description (Item)Account Number 246319 05/23/2024 MARTHA ELVA GODOY REIM-ARP SENIOR TRIP-CINCO DE MAYO CEL-5/6/2024 275-60-726-53370-16074 8.00$ 246321 05/23/2024 MERCURY FENCE CO., INC REPAIR TO HOLE IN CHAIN LINK-3/6/2024-BARNES PARK 100-60-620-53371-15100 250.00$ 246321 05/23/2024 MERCURY FENCE CO., INC REPAIR TO 2 HOLES IN CHAIN LINK-5/7/2024-WALNUT CR 100-60-620-53371-00000 410.00$ 246321 05/23/2024 MERCURY FENCE CO., INC CHECK PERIMETER CHAIN LINK 100-60-620-53371-15100 250.00$ 246322 05/23/2024 MILAGROS P. GOMEZ REIM-ARP SENIOR TRIP-CINCO DE MAYO CEL-5/6/2024 275-60-726-53370-16074 8.00$ 246323 05/23/2024 NADIA BASTIDA ARPA REIM FOR SPRING CAMP WEEK#1 4/1-4/5/2024 275-60-734-53370-16077 90.00$ 246324 05/23/2024 NICHOLS LUMBER & HARDWARE MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 35.26$ 246324 05/23/2024 NICHOLS LUMBER & HARDWARE MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 99.16$ 246325 05/23/2024 PATRICIA NUNEZ ARPA SENIOR TRIPS/EVENTS MAY 6, CINCO DE MAYO 275-60-726-53370-16074 8.00$ 246326 05/23/2024 PERLA D. MAGNO ARPA SENIOR TRIPS/EVENTS MAY 6, CINCO DE MAYO 275-60-726-53370-16074 8.00$ 246327 05/23/2024 RAQUEL CRUZ URBINA ARPA SENIOR TRIPS & EVENTS MAY 6, 24 CINCO DE MAYO 275-60-726-53370-16074 8.00$ 246328 05/23/2024 RODOLFO CARDENAS ADVANCED CASH FOR 7/4/2024 MUSICAL ENTERTAINMENT 501-60-000-22327-00000 400.00$ 246329 05/23/2024 ROSALINDA SALLY ONG ARPA SENIOR TRIPS & EVENTS MAY 6, 24 CINCO DE MAYO 275-60-726-53370-16074 8.00$ 246330 05/23/2024 ROSARIO GALINDO ARPA SENIOR TRIPS/EVENTS MAY 6, CINCO DE MAYO 275-60-726-53370-16074 8.00$ 246331 05/23/2024 RUFINO FERNANDEZ ARPA SENIOR TRIPS & EVENTS MAY 6, CINCO DE MAYO 275-60-726-53370-16074 8.00$ 246332 05/23/2024 SAMUEL RIVEROS PER DIEM FIREARM INSTRUCTOR COURSE 6/24-28/2024 100-30-310-53200-00000 55.00$ 246333 05/23/2024 SAN BERNARDINO COUNTY SHERIFF'S DEPARTMENT FIREAM INSTRUCTOR COURSE 6/24-28/2024-SCOTT RAPP 100-30-310-53200-00000 573.00$ 246333 05/23/2024 SAN BERNARDINO COUNTY SHERIFF'S DEPARTMENT FIREAM INSTRUCTOR COURSE 6/24/-28/2024-SAMUEL R.100-30-310-53200-00000 573.00$ 246333 05/23/2024 SAN BERNARDINO COUNTY SHERIFF'S DEPARTMENT FIREAM INSTRUCTOR COURSE 6/24/-28/2024-SERGIO G.100-30-310-53200-00000 573.00$ 246334 05/23/2024 SANTANA RUIZ ARPA SENIOR TRIPS & EVENTS-FEB.3,VALENTINES DANCE 275-60-726-53370-16074 20.00$ 246335 05/23/2024 SANTOS FUNES ARPA SENIOR TRIPS/EVENTS MAY 6, CINCO DE MAYO 275-60-726-53370-16074 16.00$ 246336 05/23/2024 SCOTT RAPP PER DIEM-FIREARM INSTRUCTOR COURSE 6/24-6/28/2024 100-30-310-53200-00000 55.00$ 246337 05/23/2024 SECTRAN SECURITY INC.SECTRAN SERVICE MAY 2024 CASH TRANSFER TO LOOMIS 100-25-299-53370-12404 468.55$ 246338 05/23/2024 SECURITAS TECHNOLOGY CORPORATION MAINTENANCE CITY HALL SECURITY SYSTEM 5/1-31/2024 100-60-620-53371-00000 3,690.93$ 246338 05/23/2024 SECURITAS TECHNOLOGY CORPORATION MAINTENANCE CITY HALL SECURITY SYSTEM 5/1-31/2024 100-60-620-53371-00000 140.46$ 246339 05/23/2024 SERGIO GARCIA PER DIEM-FIREARM INSTRUCTOR COURSE 6/24-6/28/2024 100-30-310-53200-00000 55.00$ 246340 05/23/2024 SEVERO BARRON ARPA SENIOR TRIPS & EVENTS FEB.3, VALENTINES DANCE 275-60-726-53370-16074 20.00$ 246341 05/23/2024 SMART & FINAL MATERIALS & SUPPLIES FOR BUSINESS ASSO. MEETING 501-60-000-22328-00000 57.33$ 246341 05/23/2024 SMART & FINAL MATERIALS & SUPLIES FOR SENIOR CENTER 501-60-000-22327-00000 164.91$ 246341 05/23/2024 SMART & FINAL MATERIALS & SUPLIES FOR SENIOR CENTER 501-60-000-22327-00000 178.15$ 246341 05/23/2024 SMART & FINAL MATERIALS & SUPPLIES FOR BIG DALTON WASH EVENT 254-50-510-53100-00000 186.32$ 246342 05/23/2024 SOCORRO RODRIGUEZ ARPA SENIOR TRIPS & EVENTS-FEB.3,VALENTINES DANCE 275-60-726-53370-16074 20.00$ 246343 05/23/2024 SOUTH COAST A.Q.M.D ANNUAL PERMIT FEE FROM JULY 2023 TO JUNE 2024 100-60-620-53371-00000 161.81$ 246343 05/23/2024 SOUTH COAST A.Q.M.D ANNUAL PERMIT FEE FROM JULY 2023 TO JUNE 2024 100-60-620-53371-00000 161.81$ 246344 05/23/2024 SOUTHERN COMPUTER WAREHOUSE INC RENEWAL SUBSCRIPTION BLUEBEAM PUBLIC WORKS 401-10-140-53379-00000 237.85$ 246345 05/23/2024 SOUTHLAND TRANSIT, INC.FIXED ROUTE SERVICES DEC.2024 244-50-580-51100-15525 19,878.58$ 246345 05/23/2024 SOUTHLAND TRANSIT, INC.FIXED ROUTE SERVICES FEB. 2024 244-50-580-51100-15525 170,472.58$ 246345 05/23/2024 SOUTHLAND TRANSIT, INC.DIAL-A-RIDE SERVICES FEB. 2024 244-50-580-51100-15520 26,062.01$ 246345 05/23/2024 SOUTHLAND TRANSIT, INC.FAREBOX REVENUE FEB .2024 244-50-000-42151-00000 (2,733.50)$ 246345 05/23/2024 SOUTHLAND TRANSIT, INC.FAREBOX REVENUE FEB .2024 244-50-000-42151-00000 (172.50)$ 246345 05/23/2024 SOUTHLAND TRANSIT, INC.FIXED ROUTE SERVICES FEB.2024 244-50-580-51100-15525 22,590.02$ 246345 05/23/2024 SOUTHLAND TRANSIT, INC.FIXED ROUTE SERVICES JAN.2024 244-50-580-51100-15525 21,713.22$ 246346 05/23/2024 SPARKLETTS WATHER & COFFEE SUPPLIES FOR CITY FACILITIES 100-60-620-53100-00000 660.48$ 246346 05/23/2024 SPARKLETTS WATHER & COFFEE SUPPLIES FOR CITY FACILITIES 252-60-620-53100-00000 660.49$ 246347 05/23/2024 STAPLES SUPPLIES FOR RECREATION 100-60-640-53100-00000 280.34$ 246348 05/23/2024 SUNBELT RENTALS ELECTRIC SCISSORLIFT RENTAL -TEEN CENTER 3/13/2024 100-60-620-53391-00000 167.37$ 246348 05/23/2024 SUNBELT RENTALS ELECTRIC SCISSORLIFT RENTAL FOR TEEN CENTER 252-60-620-53391-00000 500.00$ 246349 05/23/2024 THE SHREDDERS HR-1-FUEL SURCHARGE, 2-65 GALLON TOTE 403-10-160-51101-00000 117.00$ 246351 05/23/2024 TROY ROOFING INC PERMIT REFUND 13157 JUDITH ST BLDG- 0124-3132 100-40-000-43400-00000 224.80$ 246352 05/23/2024 US BANK VOYAGER FLEET SYS GAS CARD ACCt#869356121 FOR POLICE DEPT PERSONNEL 402-50-591-53110-16140 924.41$ 246350 05/23/2024 TK ELEVATOR CORPORATION BRONZE-OIL & GREASE 5/1-7/31/2024 100-60-620-53371-00000 117.60$ 246350 05/23/2024 TK ELEVATOR CORPORATION FULL MAINTENANCE@CITY HALL-5/1-7/31/2024 100-60-620-53371-00000 1,558.09$ 246353 05/23/2024 WALTERS WHOLESALE ELECTRIC CO.MATERIALS & SUPPLIES FO BUILDING MAINTENANCE 100-60-620-53100-00000 77.12$ 246353 05/23/2024 WALTERS WHOLESALE ELECTRIC CO.MATERIALS & SUPPLIES FO BUILDING MAINTENANCE 252-60-620-53100-00000 77.12$ 246354 05/23/2024 WEX BANK FUEL CARDS FOR CITY VEHICLES 4/25/2024 402-50-590-53110-16140 299.61$ 246355 05/23/2024 WILLDAN ENGINEERING PROVIDE BUILDING & SAFETY PERMIT TECHNICIAN MAR.24 100-40-450-51100-00000 5,600.00$ 246356 05/23/2024 WINNER PARTY INC.MATERIALS & SUPPLIES-SR. CTR BIRTHDAY CELEBRATION 501-60-000-22327-00000 56.12$ 246357 05/23/2024 YOLANDA MILLANO ARPA SENIOR TRIPS & EVENTS-MAY.6 CINCO DE MAYO 275-60-726-53370-16074 8.00$ 246358 05/23/2024 ZACHARY GOBLE PER DIEM FOR ADVANCED PATROL TACTICS 6/18/2024 100-30-310-53200-00000 11.00$ 246359 05/23/2024 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 (13.27)$ 246359 05/23/2024 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 14.74$ 246359 05/23/2024 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 197.58$ 246359 05/23/2024 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21253-00000 73.72$ 246359 05/23/2024 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 255.00$ 246359 05/23/2024 LIBERTY DENTAL PLAN RETRO DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 20.64$ 246359 05/23/2024 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21253-00000 73.72$ 246360 05/23/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 (116.52)$ 246360 05/23/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 195.52$ 246360 05/23/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 3,472.30$ 246360 05/23/2024 MUNICIPAL DENTAL POOL RETRO DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 58.26$ 246360 05/23/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21253-00000 541.75$ 246360 05/23/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 3,588.82$ Page 2 of 10 AmountPayment Number Payment Date Vendor Name Description (Item)Account Number 246360 05/23/2024 MUNICIPAL DENTAL POOL RETRO DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 18.76$ 246360 05/23/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21253-00000 541.75$ 246361 05/23/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 (22.80)$ 246361 05/23/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 (7.35)$ 246361 05/23/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 53.94$ 246361 05/23/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 1,000.32$ 246361 05/23/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 1,013.01$ 246362 05/23/2024 ADAM ACUNA SWORN UNIFORM ALLOWANCE FY19-20 100-30-340-50119-00000 900.00$ 246363 05/23/2024 ANTONIA MARTINEZ REFUND-SENIOR TRIP-OXNARD SALSA FES 7/29/2023 501-60-000-22327-00000 15.00$ 246364 05/23/2024 KARLA MARROQUIN REFUND OF DEPOSIT FOR CELEBRATION HALL 501-60-000-22333-00000 500.00$ 246365 05/23/2024 THE HAPPY KEY THREE 3 TRUCK KEYS FOR UNIT 3165 402-50-591-53100-00000 15.00$ 246365 05/23/2024 THE HAPPY KEY NEW IGNITION COLUMN AND KEYS 402-50-590-53100-00000 150.00$ 246365 05/23/2024 THE HAPPY KEY VARIOUS KEYS MADE FOR CITY VEHICLES 402-50-590-53100-00000 376.75$ 246366 05/23/2024 MATSURU USA LLC TATAMI AND CRASH MATS FOR MARTIAL ARTS ROOM 275-60-765-58110-56004 36,383.32$ 246367 05/30/2024 AAA OIL, INC.SHOP STOCK OIL FOR ALL CITY&POLICE VEHICLES 402-50-590-53100-00000 1,473.97$ 246367 05/30/2024 AAA OIL, INC.SHOP STOCK OIL FOR ALL CITY&POLICE VEHICLES 402-50-591-53100-00000 1,473.96$ 246368 05/30/2024 ABIGAIL AVENDANO ARPA REIM-REGIST-BASIC-TRACY-4/22-5/17/2024 275-60-734-53370-16077 666.00$ 246369 05/30/2024 ACOSTA GROWERS, INC.MATERIAL&SUPPLIES FOR ICEBERG ROSES&CALLISTEMON 245-50-560-53100-00000 2,553.39$ 246370 05/30/2024 ADAM SANDOVAL REIM-ARP SENIOR TRIP-MOTHER'S DAY DANCE-5/4/2024 275-60-726-53370-16074 20.00$ 246371 05/30/2024 AGRISERVE PEST CONTROL INC WEED CONTROL IN TREE WELLS,PLANTERS&CRACK 5/2/24 245-50-560-51100-15537 2,760.00$ 246371 05/30/2024 AGRISERVE PEST CONTROL INC GOPHER CONTROL-BARNES PARK-5/3/2024 245-50-560-51100-15537 185.00$ 246372 05/30/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES 275-30-725-51100-13200 16,390.88$ 246373 05/30/2024 AMERICAN PAPER PLASTIC SERVICES TRASH LINERS FOR TRANSIT FACILITIES MAINTENANCE 245-50-581-53100-15510 1,391.91$ 246374 05/30/2024 ANABEL SIMPEH ARPA REIM-REGIST-BASIC-TRACY-4/22-5/17/2024 275-60-734-53370-16077 260.00$ 246375 05/30/2024 AT&T MOBILE DATA COMPUTERS-ACT#9391082045-MAR 2024 100-30-310-53403-00000 1,444.19$ 246375 05/30/2024 AT&T MOBILE DATA COMPUTERS-ACT#9391082045-APR 2024 100-30-310-53403-00000 1,441.94$ 246376 05/30/2024 BALDWIN PARK INVESTMENTS, INC.APR 2024-CARWASH FOR ALL CITY&POLICE VEHICLES 402-50-590-51101-00000 160.00$ 246376 05/30/2024 BALDWIN PARK INVESTMENTS, INC.AUG 2023-CARWASH FOR ALL CITY&POLICE VEHICLES 402-50-591-51101-00000 160.00$ 246377 05/30/2024 BENLO R.V. SERVICES MATERIAL&SUPPLIES-MOUNT TAPE,REDUCER 402-50-590-53100-00000 590.66$ 246377 05/30/2024 BENLO R.V. SERVICES MATERIAL&SUPPLIES-MOUNT TAPE,REDUCER 402-50-590-53100-00000 47.30$ 246378 05/30/2024 BESA P.R.I.D.E PLATOON UNIFORMS-4 PIECES PER STUDENT 220-30-340-53360-14880 1,188.46$ 246379 05/30/2024 BOOST CONSULTING LLC BIG BELLY GRAPHIC,REPLACED WORN OUT GRAPHICS 245-50-581-53100-15510 2,425.28$ 246380 05/30/2024 CAL BLEND SOILS INC BULK LANDSCAPE PRODUCTS 251-50-560-53100-00000 644.96$ 246380 05/30/2024 CAL BLEND SOILS INC BULK LANDSCAPE PRODUCTS 251-50-560-53100-00000 217.74$ 246382 05/30/2024 CHICAS GRAPHICS AND DESIGN NO PARKING-PASSENGER LOADING 251-50-550-53100-00000 330.75$ 246382 05/30/2024 CHICAS GRAPHICS AND DESIGN NO PARKING SIGN-MENTAL HEALTH WALK - 5/18/2024 275-50-732-53100-16164 206.72$ 246381 05/30/2024 CALIFORNIA DEPARTMENT OF CONSERVATION STRONG MOTION INSTRUMENTATION-JAN-MAR 2024 100-00-000-20016-00000 687.35$ 246381 05/30/2024 CALIFORNIA DEPARTMENT OF CONSERVATION STRONG MOTION INSTRUMENTATION-JAN-MAR 2024 100-00-000-20017-00000 12.54$ 246382 05/30/2024 CHICAS GRAPHICS AND DESIGN NO PARKING SIGN-SPECIAL EVENT 4/26/2024 245-50-560-53100-00000 55.13$ 246383 05/30/2024 CINTAS FIRST AID & SAFETY FIRST AID & SAFETY-CITY HALL 403-10-160-51101-00000 237.04$ 246383 05/30/2024 CINTAS FIRST AID & SAFETY FIRST AID KIT IN CITY YARD&MECHANIC SHOP 254-50-550-53100-15705 224.83$ 246383 05/30/2024 CINTAS FIRST AID & SAFETY FIRST AID KIT IN CITY YARD&MECHANIC SHOP 402-50-590-53100-00000 224.84$ 246384 05/30/2024 CORINA AMAYA REFUND-RENTAL DEPOSIT-WALNUT CREEK 11/4/23 501-60-000-22333-00000 100.00$ 246385 05/30/2024 COUNTY OF LOS ANGELES DEPARTMENT OF ANIMAL CARE & CONTROL.ANIMAL CONTROL-APR 2024 100-30-390-51100-13250 3,639.10$ 246385 05/30/2024 COUNTY OF LOS ANGELES DEPARTMENT OF ANIMAL CARE & CONTROL.ANIMAL CONTROL SERVICES-APR 2024 275-30-712-51100-13250 69,556.29$ 246386 05/30/2024 CSULB FOUNDATION TUITION-TRAINING MANAGERS-N GONZALEZ-6/26-28/2024 100-30-310-53200-00000 325.00$ 246387 05/30/2024 CYNTHIA ESPINOZA P.R.I.D.E PLATOON 028 FOOD FOR STUDENTS 220-30-340-53360-14880 110.47$ 246387 05/30/2024 CYNTHIA ESPINOZA FOOD FOR BOOTCAMP 028 STUDENT- SUPERIOR GRO.220-30-340-53360-14880 55.98$ 246388 05/30/2024 CYNTHIA J. LEON ARPA REIM-REGIST-BASIC-FOSTER-4/22-5/17/2024 275-60-734-53370-16077 260.00$ 246389 05/30/2024 DAISY ROSALES ARPA REIM-REGIST-BASIC-FOSTER-4/22-5/17/2024 275-60-734-53370-16077 260.00$ 246390 05/30/2024 DESERIE C. DURAN ARPA REIM-REGIST-BASIC-TRACY-4/22-5/17/2024 275-60-734-53370-16077 150.00$ 246391 05/30/2024 DIVISION OF THE STATE ARCHITECT DISABILITY ACCESS & EDUCATION-JAN-MAR-2024-SB1186 100-20-000-40231-00000 427.60$ 246392 05/30/2024 EHS INTERNATIONAL, INC.TRAFFIC CONTROL-FLAGGER SAFETY CLASS 4/23/2024 240-50-551-53200-15705 1,320.00$ 246393 05/30/2024 ELIZABETH ARZOLA ARPA REIM-REGIST-BASIC-FOSTER-4/22-5/17/2024 275-60-734-53370-16077 260.00$ 246394 05/30/2024 ELVIRA SANCHEZ ARPA REIM-REGIST-BASIC-FOSTER-4/22-5/17/2024 275-60-734-53370-16077 260.00$ 246395 05/30/2024 ESMERALDA CENTENO ARPA REIM-REGIST-BASIC-TRACY-4/22-5/17/2024 275-60-734-53370-16077 260.00$ 246396 05/30/2024 EVANGELINA NAVARRO REIM-ARP SENIOR TRIP-MOTHER'S DAY DANCE-5/4/2024 275-60-726-53370-16074 40.00$ 246397 05/30/2024 EVELYN CHAVEZ ARPA REIM-REGIST-BASIC-VINELAND-4/22-5/17/2024 275-60-734-53370-16077 260.00$ 246398 05/30/2024 FORTEL TRAFFIC INC.REPAIRS OF MULTIPLE EXISTING FORTEL SPEED-4/9/2024 245-50-550-53371-00000 11,855.39$ 246398 05/30/2024 FORTEL TRAFFIC INC.REPAIR-SPEED BACK SIGNS-FRANCIS AVE&PACIFIC AVE 245-50-550-51101-00000 3,743.81$ 246399 05/30/2024 FRANK HARO REIM-ARP SENIOR TRIP-LA COUNTY FAIR-5/23/2024 275-60-726-53370-16074 20.00$ 246400 05/30/2024 FUTURA ENERGY INC.PERMIT REFUND-12817 CHELSFIELD ST-BLDG-0124-3246 100-40-000-43400-00000 303.20$ 246401 05/30/2024 GABRIELA HOLGUIN ARPA REIM-REGIST-BASIC-FOSTER-4/22-5/17/2024 275-60-734-53370-16077 260.00$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 106.24$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 169.09$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 42.47$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 19.70$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 67.31$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 50.92$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 38.53$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 9.56$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 19.12$ Page 3 of 10 AmountPayment Number Payment Date Vendor Name Description (Item)Account Number 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 11.84$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 50.92$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 61.84$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 13.11$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 101.84$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 182.22$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 34.71$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 30.09$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 (30.09)$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 391.04$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 11.64$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 27.38$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 (11.55)$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 (9.38)$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 (40.00)$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 (50.87)$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 64.19$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 37.45$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 270.21$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 95.74$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 80.54$ 246402 05/30/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 134.93$ 246404 05/30/2024 GRAINGER, INC.MATERIAL&SUPPLIES-TRAFFIC CONTROL DIVISION 251-50-550-53100-00000 169.93$ 246404 05/30/2024 GRAINGER, INC.MATERIAL&SUPPLIES-TRAFFIC CONTROL DIVISION 251-50-550-53100-00000 249.10$ 246404 05/30/2024 GRAINGER, INC.MATERIAL&SUPPLIES-VARIOUS OF ITEMS FOR CNG STATION 402-50-590-53100-00000 637.24$ 246404 05/30/2024 GRAINGER, INC.DRY WIPES FOR EARTH DAY EVENT 254-50-551-53100-15705 232.78$ 246404 05/30/2024 GRAINGER, INC.MATERIAL&SUPPLIES-TRAFFIC CONTROL DIVISION 251-50-550-53100-00000 530.71$ 246404 05/30/2024 GRAINGER, INC.MATERIAL&SUPPLIES-TRAFFIC CONTROL DIVISION 251-50-550-53100-00000 (530.71)$ 246404 05/30/2024 GRAINGER, INC.MATERIAL&SUPPLIES-CLEANING WIPES 246-50-540-53100-15705 (35.81)$ 246405 05/30/2024 GREG RUVOLO CONCRETE STRETCH+LINEAR CHAIN LINK FENCE-DALEWOOD 245-50-551-51101-15705 1,900.00$ 246406 05/30/2024 GUILLE CORTES REIM-ARP SENIOR TRIP-MOTHER'S DAY DANCE-5/4/2024 275-60-726-53370-16074 20.00$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 98.00$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 39.48$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 120.55$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 75.36$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 25.29$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 30.78$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 35.07$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 7.68$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 27.53$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 24.01$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 29.69$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 63.47$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 5.07$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 66.06$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 63.82$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 26.15$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 51.20$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 59.23$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 68.20$ 246407 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 37.46$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR UP KEEP OF PARKS 251-50-571-53100-00000 62.96$ 246409 05/30/2024 HOME DEPOT SPECIALIZED SPRAY PAINTS AND COLORED PAINTS 254-50-570-53100-14885 365.90$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR MAINTENANCE 254-50-551-53100-15705 148.62$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR STREET LANDSCAPE 245-50-560-53100-00000 941.84$ 246409 05/30/2024 HOME DEPOT MATERIAL&SUPPLIES FOR STREET MAINTENANCE 240-50-551-53100-15705 (418.92)$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR UP KEEP OF PARKS 251-50-571-53100-00000 459.40$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR UP KEEP OF PARKS 251-50-571-53100-00000 88.01$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR UP KEEP OF PARKS 251-50-571-53100-00000 84.99$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR MAINTENANCE OF 254-50-551-53100-15705 46.21$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR FLEET SERVICES-GENERAL 402-50-590-53100-00000 424.28$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR FLEET SERVICES-POLICE 402-50-591-53100-00000 294.37$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR STREET LANDSCAPE 245-50-560-53100-00000 385.65$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR UP KEEP OF PARKS 251-50-571-53100-00000 494.76$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR UP KEEP OF PARKS 251-50-571-53100-00000 40.11$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR MAINTENANCE 254-50-551-53100-15705 55.06$ 246409 05/30/2024 HOME DEPOT SUPPLIES FOR TRAFFIC SIGNALS 240-50-550-53100-15705 62.25$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR MAINTENANCE 254-50-551-53100-15705 16.52$ 246409 05/30/2024 HOME DEPOT SPECIALIZED SPRAY PAINTS AND COLORED PAINTS 254-50-570-53100-14885 250.69$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR FLEET SERVICES-POLICE 402-50-591-53100-00000 49.23$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR MAINTENANCE 254-50-551-53100-15705 155.30$ 246409 05/30/2024 HOME DEPOT SUPPLIES FOR TRAFFIC SIGNALS 240-50-550-53100-15705 43.40$ Page 4 of 10 AmountPayment Number Payment Date Vendor Name Description (Item)Account Number 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR UP KEEP OF PARKS 251-50-571-53100-00000 888.38$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR STREET LANDSCAPE 245-50-560-53100-00000 250.98$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR MAINTENANCE 254-50-551-53100-15705 148.77$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR FLEET SERVICES-GENERAL 402-50-590-53100-00000 34.14$ 246409 05/30/2024 HOME DEPOT SUPPLIES FOR TRAFFIC SIGNALS 240-50-550-53100-15705 21.99$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR FLEET SERVICES-GENERAL 402-50-590-53100-00000 199.98$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR FLEET SERVICES-POLICE 402-50-591-53100-00000 288.38$ 246409 05/30/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR FLEET SERVICES-POLICE 402-50-591-53100-00000 26.42$ 246409 05/30/2024 HOME DEPOT SUPPLIES FOR TRAFFIC SIGNALS 240-50-550-53100-15705 153.62$ 246409 05/30/2024 HOME DEPOT SUPPLIES FOR TRAFFIC SIGNALS 240-50-550-53100-15705 7.70$ 246413 05/30/2024 HOUSING RIGHTS CENTER FEB 2024-CDBG PUBLIC SERVICE AGENCY-EXPENDITURES 220-40-420-53360-14825 703.00$ 246413 05/30/2024 HOUSING RIGHTS CENTER JAN2024-CDBG PUBLIC SRVC AGENCY-EXPENDITURES 220-40-420-53360-14825 701.00$ 246411 05/30/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 49.14$ 246412 05/30/2024 HOSE-MAN INC MATERIAL AND SUPPLIES - HOSES 240-50-551-53100-00000 40.58$ 246412 05/30/2024 HOSE-MAN INC MATERIAL AND SUPPLIES - HOSES 254-50-551-53100-15705 18.97$ 246413 05/30/2024 HOUSING RIGHTS CENTER MAR 2024-CDBG 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FOR PD & CITY VEHICLES 402-50-591-53100-00000 330.73$ 246439 05/30/2024 O'REILLY AUTO PARTS MATERIAL & SUPPLIES FOR PD & CITY VEHICLES 402-50-591-53100-00000 330.73$ 246439 05/30/2024 O'REILLY AUTO PARTS MATERIAL & SUPPLIES FOR PD & CITY VEHICLES 402-50-591-53100-00000 79.25$ 246439 05/30/2024 O'REILLY AUTO PARTS MATERIAL & SUPPLIES FOR PD & CITY VEHICLES 402-50-591-53100-00000 17.63$ 246439 05/30/2024 O'REILLY AUTO PARTS MATERIAL & SUPPLIES FOR PD & CITY VEHICLES 402-50-591-53100-00000 21.37$ 246439 05/30/2024 O'REILLY AUTO PARTS MATERIAL & SUPPLIES FOR PD & CITY VEHICLES 402-50-591-53100-00000 26.45$ 246440 05/30/2024 PCN3, INC.CONSTRUCTION CONTRACT FOR SUSAN RUBIO APR.2024 234-50-520-58100-55022 210,824.21$ 246440 05/30/2024 PCN3, INC.CONSTRUCTION CONTRACT FOR SUSAN RUBIO 270-50-520-58100-55022 94,988.60$ Page 5 of 10 AmountPayment Number Payment Date Vendor Name Description (Item)Account Number 246442 05/30/2024 PREMIERE FUELING SERVICES INC INSPECTION AND MAINTENANCE FOR FUEL 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EXAM FOR DANIEL VASQUEZ 100-30-310-51100-00000 450.00$ 246457 05/30/2024 SYN-TECH SYSTEMS INC FUEL MASTER SUPER MAINTENANCE- -4/4/2024-4/3/2025 402-50-590-51101-00000 1,325.00$ 246457 05/30/2024 SYN-TECH SYSTEMS INC FUEL MASTER SUPER MAINTENANCE- -4/4/2024-4/3/2025 402-50-591-51101-00000 1,325.00$ 246458 05/30/2024 TERRA REALTY ADVISORS INC BILLBOARD MATTERS #2024-01717 FY 23/24 100-40-405-51100-00000 1,155.42$ 246459 05/30/2024 THE GAS COMPANY NATURAL GAS VEHICLE FUEL-CNG STATION 4/1-5/1/2024 402-50-590-53110-16140 831.98$ 246460 05/30/2024 THE SAUCE CREATIVE SERVICES CORP RESTOCK CERTIFICATES, PROCLAMATIONS AND 100-10-100-53320-00000 7,604.69$ 246460 05/30/2024 THE SAUCE CREATIVE SERVICES CORP RESTOCK CERTIFICATES, PROCLAMATIONS AND 100-10-100-53320-00000 5,399.69$ 246461 05/30/2024 THE SHREDDERS PD-DESTRUCTION-DEPT CONFIDENTAIL DOCUMENT APR.2024 100-30-330-51101-00000 2,032.50$ 246462 05/30/2024 T-MOBILE GPS TRACKING ON ALL CITY VEHICLES-3/21-4/20/2024 402-50-590-51101-00000 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6 of 10 AmountPayment Number Payment Date Vendor Name Description (Item)Account Number 246476 05/30/2024 RAFAEL R. TAPIA SR TRIPS & EVENTS REIMBURSEMENT PROGRAM 275-60-726-53370-16074 40.00$ 246476 05/30/2024 RAFAEL R. TAPIA PARTICIPANT QUALIFIES 4 THE ARP REIMBURSEMENT PROG 275-60-726-53370-16074 20.00$ 246476 05/30/2024 RAFAEL R. TAPIA SR TRIPS & EVENTS REIMBURSEMENT PROGRAM 275-60-726-53370-16074 6.00$ 246477 05/30/2024 RICHARD RAMOS ARPA RECREATION SUBSIDY REIM PROGRAM 275-60-734-53370-16070 8.40$ 246478 05/30/2024 ROBERTO GUERRA REFUND FOR LIFEGUARD CER CLASS 3/4-3/11/2023 100-60-000-42600-00000 215.00$ 246479 05/30/2024 VIVIAN RUAN ARPA BASIC REIM PRO. REGISTRATION WEEK#1-WEEK#3 275-60-734-53370-16077 525.00$ 246480 05/30/2024 YOLANDA ESPINOSA ARPA REIM-REGISTRATION-SWIM LESSONS-10/9-25/2023 275-60-734-53370-16070 94.00$ 246481 06/06/2024 AFLAC AFLAC 100-00-000-21216-00000 669.66$ 246481 06/06/2024 AFLAC AFLAC 100-00-000-21216-00000 137.45$ 246481 06/06/2024 AFLAC AFLAC 100-00-000-21216-00000 669.55$ 246481 06/06/2024 AFLAC AFLAC 100-00-000-21216-00000 137.45$ 246482 06/06/2024 ALLSTATE WORKPLACE DIVISION CANCER INSURANCE 100-00-000-21221-00000 51.80$ 246482 06/06/2024 ALLSTATE WORKPLACE DIVISION CANCER INSURANCE 100-00-000-21221-00000 51.81$ 246483 06/06/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 31.12$ 246483 06/06/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 74.76$ 246483 06/06/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 1,002.45$ 246483 06/06/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 2,880.68$ 246483 06/06/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 1,002.45$ 246483 06/06/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 2,880.70$ 246484 06/06/2024 BALDWIN PARK MNGMT ASSOC.MANAGEMENT DUES 100-00-000-21218-00000 10.00$ 246485 06/06/2024 BALDWIN PARK MNGMT ASSOC.MANAGEMENT DUES 100-00-000-21218-00000 10.00$ 246486 06/06/2024 C.L.E.A.CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 784.00$ 246486 06/06/2024 C.L.E.A.CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 784.00$ 246487 06/06/2024 CITY EMPLOYEES ASSOCIATES DUES CMEA 100-00-000-21226-00000 46.00$ 246487 06/06/2024 CITY EMPLOYEES ASSOCIATES DUES CMEA 100-00-000-21226-00000 46.00$ 246488 06/06/2024 PRE-PAID LEGAL SERVICES, INC.PRE-PAID LEGAL SERVICES 100-00-000-21230-00000 64.28$ 246488 06/06/2024 PRE-PAID LEGAL SERVICES, INC.PRE-PAID LEGAL SERVICES 100-00-000-21230-00000 64.27$ 246489 06/06/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 (193.76)$ 246489 06/06/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 (16.48)$ 246489 06/06/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS D/60,000 100-00-000-21254-00000 (4.95)$ 246489 06/06/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 (4.12)$ 246489 06/06/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 115.50$ 246489 06/06/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 570.38$ 246489 06/06/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 609.76$ 246489 06/06/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 49.50$ 246489 06/06/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS D/60,000 100-00-000-21254-00000 29.70$ 246489 06/06/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 764.13$ 246489 06/06/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 628.54$ 246489 06/06/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 49.50$ 246489 06/06/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS D/60,000 100-00-000-21254-00000 24.75$ 246490 06/06/2024 AUTOMATION SOLUTIONS, INC.LIGHT POST REPAIRS@MORGAN PARK BASKETBALL-5/20/24 100-60-620-53371-00000 864.00$ 246490 06/06/2024 AUTOMATION SOLUTIONS, INC.ELECTRICAL REPAIRS&MAINTENANCE@SERENITY HOMES 5/17 100-60-620-53371-55023 4,668.75$ 246490 06/06/2024 AUTOMATION SOLUTIONS, INC.ELECTRICAL REPAIRS&MAINTENANCE@CITY HALL-5/28/2024 100-60-620-53371-00000 384.00$ 246490 06/06/2024 AUTOMATION SOLUTIONS, INC.INSTALLATION CAT 6 CABLE-CIP 24-019-5/25/2024 255-50-520-58100-55038 2,916.14$ 246490 06/06/2024 AUTOMATION SOLUTIONS, INC.INSTALLATION OF CIRCUIT-5/30/2024 255-50-520-58100-55038 988.50$ 246491 06/06/2024 AZUSA CONNECTS FOUNDATION CITY SPONSORED A CHARITY BOWLING EVENT 6/6/2024 100-10-100-53100-00000 160.00$ 246492 06/06/2024 BALDWIN PARK HOMES LLC C&D DEPOSIT REFUND-12793 GARVEY AVE-B00-022-168 246-00-000-22540-00000 15,000.00$ 246493 06/06/2024 BEST BEST & KRIEGER LLP JUL 2023-GOV CLAIMS&LITIGATION MGMT(ADMINSURE)403-10-131-51102-00000 4,213.50$ 246493 06/06/2024 BEST BEST & KRIEGER LLP JUL 2023-JOHN DOE V. JOHN DOE #22PSCV03108 403-10-131-51102-00000 3,045.14$ 246493 06/06/2024 BEST BEST & KRIEGER LLP JUL 2023-MARISSA HAMLIN V CITY OF BALDWIN PARK-PRA 403-10-131-51102-00000 396.00$ 246493 06/06/2024 BEST BEST & KRIEGER LLP JUL 2023-MACIAS, ANTONIA CASE NO. 22PSCV01798 403-10-131-51102-00000 1,782.00$ 246493 06/06/2024 BEST BEST & KRIEGER LLP JUL 2023-ADV. PALP(EXCEL PAVING CO.) #22LBCV00726 403-10-131-51102-00000 495.00$ 246493 06/06/2024 BEST BEST & KRIEGER LLP JUL 2023-JOHN DOE R.A. V. CITY OF BP #21STCV35392 403-10-131-51102-00000 1,303.50$ 246493 06/06/2024 BEST BEST & KRIEGER LLP JUL 2023-SAMANTHA CONTRERAS (CASE NO. 22PSCV02987)403-10-131-51102-00000 1,419.00$ 246493 06/06/2024 BEST BEST & KRIEGER LLP JUL 2023-TOMAS LEON V. CITY OF BP LASC(22STCV1389)403-10-131-51102-00000 231.00$ 246493 06/06/2024 BEST BEST & KRIEGER LLP JUL 2023-LUCY VALENCIA V. CITY OF BP (23STCP01532)403-10-131-51102-00000 1,980.00$ 246493 06/06/2024 BEST BEST & KRIEGER LLP JUL 2023-ZOCALO PARK DISPUTES 403-10-131-51102-00000 5,412.00$ 246494 06/06/2024 BMO BANK N.A.ICLOUD+ WITH 50 GB STORAGE 401-10-140-53330-00000 0.99$ 246494 06/06/2024 BMO BANK N.A.DUO ESSENTIAL-5/23-6/23-2024 401-10-140-53370-11602 210.00$ 246494 06/06/2024 BMO BANK N.A.DEDICATED HOSTING IP RENEWAL 401-10-140-53379-00000 71.88$ 246494 06/06/2024 BMO BANK N.A.POS RIBBON CARTRIDGES FOR FINANCE RECEIPT PRINTER 401-10-140-53390-00000 41.86$ 246494 06/06/2024 BMO BANK N.A.24 VOLT PASSIVE POE INJECTOR 401-10-140-53390-00000 14.11$ 246494 06/06/2024 BMO BANK N.A.ENGENIUS LONG RANGE POE OUTDOOR ACCESS POINT 401-10-140-53390-00000 132.24$ 246494 06/06/2024 BMO BANK N.A.TP-LINK OMADA BRIDGE KIT 401-10-140-53390-00000 154.33$ 246494 06/06/2024 BMO BANK N.A.POS RIBBON CARTRIDGES FOR FINANCE RECEIPT PRINTER 401-10-140-53390-00000 41.86$ 246495 06/06/2024 BMO BANK N.A.SGV NEWSPAPER ONLINE PRESCRIPTION FOR CM AVILA 100-10-100-53330-11009 18.00$ 246495 06/06/2024 BMO BANK N.A.NALEO CONFERENCE FOR MAYOR ESTRADA 100-10-100-53350-11011 1,000.00$ 246495 06/06/2024 BMO BANK N.A.SGV NEWSPAPER ONLINE PRESCRIPTION FOR CEO 100-10-110-53330-00000 18.00$ 246495 06/06/2024 BMO BANK N.A.REFUND FROM JERSEY MIKE'S LUNCH 100-10-110-53350-00000 (6.22)$ 246495 06/06/2024 BMO BANK N.A.LUNCH FOR BUDGET MEETINGS WITH STAFF 100-10-110-53350-00000 155.50$ 246495 06/06/2024 BMO BANK N.A.MEMBERSHIP FOR CHIEF DEPUTY CITY CLERK S. QUINONE 100-10-120-53330-00000 225.00$ 246495 06/06/2024 BMO BANK N.A.MEMBERSHIP FOR CHIEF DEPUTY CITY CLERK S. QUINONE 100-10-120-53330-00000 250.00$ Page 7 of 10 AmountPayment Number Payment Date Vendor Name Description (Item)Account Number 246495 06/06/2024 BMO BANK N.A.2024 CAREER FAIR-NEXTGEN SUMMER PROGRAMS-5/7/24 275-25-719-51101-17518 1,883.47$ 246496 06/06/2024 BOB BARKER COMPANY, INC SUPPLIES FOR INMATES 100-30-380-53100-00000 618.31$ 246497 06/06/2024 CACEO MODULE 1 ACADEMY RIVERSIDE 4-8-2024-JESSICA CORNEJ 100-40-460-53200-00000 500.00$ 246498 06/06/2024 CANON FINANCIAL SERVICES, INC LEASE FOR 2 SHARP COPIERS FOR JUN 2024 401-10-141-58140-11502 373.74$ 246499 06/06/2024 CARLOS HERMOSILLO CPR/FA/AED SAFETY TRAINING FOR STAFF 4/14/2023 100-60-610-51101-00000 740.74$ 246499 06/06/2024 CARLOS HERMOSILLO CPR/FA/AED SAFETY TRAINING FOR STAFF 4/14/2023 100-60-630-51101-00000 224.02$ 246499 06/06/2024 CARLOS HERMOSILLO CPR/FA/AED SAFETY TRAINING FOR STAFF 4/14/2023 501-60-000-22326-00000 340.24$ 246499 06/06/2024 CARLOS HERMOSILLO CPR/FA/AED SAFETY TRAINING FOR STAFF 4/26/2023 100-60-650-51100-00000 863.36$ 246499 06/06/2024 CARLOS HERMOSILLO CPR/FA/AED SAFETY TRAINING FOR STAFF 4/26/2023 100-60-670-51101-15100 86.66$ 246499 06/06/2024 CARLOS HERMOSILLO CPR/FA/AED SAFETY TRAINING FOR STAFF 4/26/2023 100-60-680-51100-00000 259.98$ 246499 06/06/2024 CARLOS HERMOSILLO CPR/FA/AED SAFETY TRAINING FOR STAFF 4/26/2023 501-60-000-22326-00000 90.00$ 246500 06/06/2024 CARLOS ORDONEZ RECORDING DOCS LA COUNTY REGISTER RECORDER-24-0208 100-40-460-53100-00000 55.75$ 246501 06/06/2024 COMMERCIAL DOOR OF ANAHEIM INC REPAIRS MADE TO THE GATES AT CITY YARD IN DEC 2023 100-60-620-53371-00000 1,453.00$ 246501 06/06/2024 COMMERCIAL DOOR OF ANAHEIM INC REPAIRS TO ROLL UP DOOR @ COMMUNITY CENTER-5/28/24 100-60-620-53371-00000 495.51$ 246502 06/06/2024 CORODATA RECORDS MANAGEMENT, INC.STORAGE OF FILES FOR 1/1-1/31/2024 100-10-120-51101-11431 60.37$ 246502 06/06/2024 CORODATA RECORDS MANAGEMENT, INC.STORAGE OF FILES FOR 4/1-4/30/2024 100-10-120-51101-11431 60.37$ 246503 06/06/2024 CPRS ANNUAL MEMBERSHIP FOR MANUEL CARRILO JR 100-60-600-53330-00000 170.00$ 246504 06/06/2024 D & D GOLF CARS SERVICE, INC.BIG DALTON WASH-ELECTRIC VEHICLE RENTAL-4/25/24 254-50-510-53100-00000 584.33$ 246505 06/06/2024 DANIEL GARCIA JR ARPA REIM-REGIST-BASIC-TRACY-1/8-1/19/2024 275-60-734-53370-16077 130.00$ 246506 06/06/2024 DAVID EVANS AND ASSOCIATES INC.LANDSCAPE PLANCHECK-14121&14617 RAMONA-3/31-5/4/24 100-40-000-22350-14133 1,210.00$ 246507 06/06/2024 DAVID'S PARTY RENTALS DEPOSIT-CARNIVAL RIDES&GAMES-JULY4TH-PREPAID FY25 100-60-610-51101-16145 4,412.50$ 246508 06/06/2024 DERIAN FAMILY FOODS SUPPLIES-MENTAL HEALTH AWARENESS EVENT 501-60-000-22328-00000 99.96$ 246508 06/06/2024 DERIAN FAMILY FOODS SUPPLIES FOR RECREATION STAFF TRAINING 501-60-000-22328-00000 126.72$ 246509 06/06/2024 DESERIE C. DURAN ARPA REIM-REGIST-BASIC-TRACY-1/8-1/12/2024 275-60-734-53370-16077 65.00$ 246510 06/06/2024 ELECNOR BELCO, INC.CONSTRUCTION-TRAFFIC SIGNAL-CIP21-199-VINELAND&MER 270-50-520-58100-55002 95,288.76$ 246511 06/06/2024 ELIZABETH ARZOLA ARPA REIM-REGIST-BASIC-GEDDES-1/8-1/19/2024 275-60-734-53370-16077 130.00$ 246512 06/06/2024 ELIZABETH GENZ C&D DEPOSIT REFUND-4509 HORNBROOK AVE-B00-022-011 246-00-000-22540-00000 406.00$ 246512 06/06/2024 ELIZABETH GENZ C&D DEPOSIT REFUND-4509 HORNBROOK AVE-B00-022-012 246-00-000-22540-00000 300.00$ 246513 06/06/2024 ENTERPRISE FM TRUST FLEET LEASING PROGRAM-MAY 2024 246-50-520-58140-15727 4,102.63$ 246513 06/06/2024 ENTERPRISE FM TRUST FLEET LEASING PROGRAM-MAY 2024 231-50-590-58140-15727 14,210.00$ 246513 06/06/2024 ENTERPRISE FM TRUST FLEET LEASING PROGRAM-MAY 2024 275-30-765-58140-53001 10,083.30$ 246513 06/06/2024 ENTERPRISE FM TRUST CODE ENHANCEMENT VEHICLE-2020 FORD F-15 220-40-460-58140-14715 457.14$ 246514 06/06/2024 ERIKA CORTEZ ARPA REIM-REGIST-BASIC-TRACY-4/22-5/17/2024 275-60-734-53370-16077 260.00$ 246515 06/06/2024 ESMERALDA CENTENO ARPA REIM-REGIST-BASIC-TRACY-1/8-1/19/2024 275-60-734-53370-16077 130.00$ 246519 06/06/2024 GABRIEL CONTAINER CO.CARD BOARD BOXES FOR FOOD GIVEAWAY 275-60-713-53100-16072 539.40$ 246520 06/06/2024 GREG RUVOLO PREMIER RESTROOMS WITH SINKS INSIDE-BIG DALTON WAS 254-50-510-53100-00000 465.00$ 246516 06/06/2024 FOOD 4 LESS PURCHASE FOOD FOR SENIOR PROGRAM MONTH#24 275-60-713-53100-16075 22,397.55$ 246517 06/06/2024 FRONTIER COMMUNICATIONS ACT#20918814200421945-CITY PHONE-5/28-6/27/2024 401-10-141-53403-11506 1,595.21$ 246518 06/06/2024 FRONTIER COMMUNICATIONS ACT#62633851801118215-INTERNET-5/19-6/18/2024 275-60-710-53370-66023 114.48$ 246520 06/06/2024 GREG RUVOLO PREMIER RESTROOMS WITH SINKS INSIDE-BIG DALTON WAS 254-50-510-53100-00000 465.00$ 246521 06/06/2024 HELEN HERNANDEZ MATERIALS FOR BARNES PARK GROUNDBREAKING 100-60-670-53100-15100 42.98$ 246521 06/06/2024 HELEN HERNANDEZ MATERIALS FOR AAPI 100-60-680-53100-00000 464.72$ 246522 06/06/2024 HIRSCH & ASSOCIATES INC CONCEPTUAL DESIGN FOR HILDA SOLIS PARK PLANNING 234-60-610-51101-00000 4,000.00$ 246523 06/06/2024 HLR MEDIA, LLC PLANNING PUBLIC NOTICE-4/11/24-4837 BLEECKER&14200 501-40-000-22335-00000 492.16$ 246523 06/06/2024 HLR MEDIA, LLC PLANNING PUBLIC NOTICE-4/25/2024-CP 24-06&3412 BP 501-40-000-22335-00000 716.00$ 246524 06/06/2024 JOSE LUIS PADILLA FOOD CTERING FOR 150 PERSONS FOR OLD AMERICAN 275-60-726-51101-16074 1,653.75$ 246525 06/06/2024 JUAN E. RAMIREZ ENG-SPA INTERPRETER AND TRANSLATOR-APR 2024 100-10-110-51101-00000 4,050.00$ 246525 06/06/2024 JUAN E. RAMIREZ ENG-SPA INTERPRETER AND TRANSLATOR-MAY 2024 100-10-110-51101-00000 4,750.00$ 246526 06/06/2024 JUDY KATHLEEN CATANZARO REFUND-REGISTRATIO-DODGER GAME SENIOR TRIP 6/25/23 501-60-000-22327-00000 84.00$ 246527 06/06/2024 KAREN ZHONG C&D DEPOSIT REFUND-4345 HARLAN AVE-BLDG-0723-2328 246-00-000-22540-00000 350.00$ 246528 06/06/2024 LORRAINE MENDEZ REVISION TO AAP TO INCLUDE PW&MORGAN PARK-APR 2024 220-40-420-51101-14700 1,822.50$ 246529 06/06/2024 MARIANA MORENO ARPA REIM-REGIST-BASIC-TRACY-1/8-1/19/2024 275-60-734-53370-16077 250.00$ 246529 06/06/2024 MARIANA MORENO ARPA REIM-REGIST-BASIC-FOSTER&TRACY-4/22-5/17/2024 275-60-734-53370-16077 500.00$ 246530 06/06/2024 MIRIAM CARAVEO ARPA REIM-REGIST-BASIC-FOSTER-1/8-1/19/2024 275-60-734-53370-16077 250.00$ 246531 06/06/2024 NICHOLS CONSULTING ENGINEERS, CHTD SERVICES-CITY'S PAVEMENT MANAGEMENT SYSTEM 5/29/24 245-50-520-58100-55028 8,685.00$ 246532 06/06/2024 NRPA ANNUAL NRPA MEMBERSHIP FOR MANUEL CARRILLO FY23/24 100-60-600-53330-00000 180.00$ 246533 06/06/2024 ODP BUSINESS SOLUTIONS, LLC CITY WIDE PAPER 401-10-141-53100-11504 1,763.56$ 246534 06/06/2024 PATRICIA DENA REFUND DECURITY FEES- EVENT ON MAY 18, 2024 AT ARC 501-60-000-22328-00000 210.00$ 246535 06/06/2024 PATRICIA LOERA ARPA BASIC REG. REIM FOR 4/22/2024-5/24/2024 275-60-734-53370-16077 195.00$ 246536 06/06/2024 PATRICIA NUNEZ ARPA SENIOR TRIPS/EVENTS MAY 4, MOTHER'S DAY DANCE 275-60-726-53370-16074 20.00$ 246537 06/06/2024 RAFAEL R. TAPIA ARPA SENIOR TRIPS & EVENTS.MAY 23, LA COUNTY FAIR 275-60-726-53370-16074 40.00$ 246538 06/06/2024 RAMON ZAPATA CITY COUNCIL PORTRAITS 100-10-120-53100-00000 400.00$ 246538 06/06/2024 RAMON ZAPATA CITY COUNCIL PROTRAITS 100-20-200-53100-00000 200.00$ 246539 06/06/2024 RAQUEL CRUZ URBINA ARPA SENIOR TRIPS& EVENTS 5/4/ MOTHER'S DAY DANCE 275-60-726-53370-16074 20.00$ 246540 06/06/2024 REBECA SANTILLAN ARPA SENIOR TRIPS & EVENTS MAY 23, LA COUNTY FAIR 275-60-726-53370-16074 20.00$ 246541 06/06/2024 RICOH USA INC LEASE PAYMENTS FOR 8 RICOH COPIERS 5/17/24-8/16/24 401-10-141-58140-11502 1,401.38$ 246542 06/06/2024 RICOH USA INC MAINTENANCE FOR 8 COPIERS ON 3/1/2024 & 5/22/2024 401-10-141-53371-11504 315.14$ 246543 06/06/2024 ROCIO MAGANA REFUND C&D 4919 ANNISTON AVE.246-00-000-22540-00000 300.00$ 246544 06/06/2024 ROSA FERNANDEZ ARPA SENIOR TRIPS/EVENTS MAY 4, MOTHER'S DAY DANCE 275-60-726-53370-16074 20.00$ 246545 06/06/2024 ROSARIO GALINDO ARPA SENIOR TRIPS/EVENTS MAY 4 MOTHER'S DAY DANCE 275-60-726-53370-16074 20.00$ 246545 06/06/2024 ROSARIO GALINDO ARPA SENIOR TRIPS & EVENTS MAY 23, LA COUNTY FAIR 275-60-726-53370-16074 20.00$ 246546 06/06/2024 SCHINDLER ELEVATOR CORPORATION EMERGENCY REPAIRS OF ELEVATORS 5/20/2024 254-60-620-53371-16081 14,868.21$ Page 8 of 10 AmountPayment Number Payment Date Vendor Name Description (Item)Account Number 246546 06/06/2024 SCHINDLER ELEVATOR CORPORATION EMERGENCY REPAIRS OF ELEVATORS 5/20/2024 254-60-620-53371-16081 14,868.21$ 246546 06/06/2024 SCHINDLER ELEVATOR CORPORATION EMERGENCY REPAIRS OF ELEVATORS 5/20/2024 275-60-765-53371-16081 28,518.75$ 246546 06/06/2024 SCHINDLER ELEVATOR CORPORATION EMERGENCY REPAIRS OF ELEVATORS 5/20/2024 275-60-765-53371-16081 28,518.75$ 246546 06/06/2024 SCHINDLER ELEVATOR CORPORATION EMERGENCY REPAIRS OF ELEVATORS 5/20/2024 254-60-620-53371-16081 14,868.21$ 246546 06/06/2024 SCHINDLER ELEVATOR CORPORATION ELEVATOR MAINTENANCE AT METROLINK STATIION 3/12/24 100-60-620-53371-00000 396.41$ 246547 06/06/2024 SERVICE FIRST CONTRACTORS REPAIRS THE AQUATIC CENTER POOL ON 5/9/2024 100-60-620-53371-00000 603.19$ 246547 06/06/2024 SERVICE FIRST CONTRACTORS REPAIRS & MAINTENANCE--AQUATIC CENTER POOL 5/20/24 100-60-620-53371-00000 220.00$ 246548 06/06/2024 SHI MEI LIU ARPA SENIOR TRIPS/EVENTS MAY 4, MOTHER'S DAY DANCE 275-60-726-53370-16074 20.00$ 246549 06/06/2024 SMART & FINAL MATERIALS & SUPPLIES FOR BARNES PARK 100-60-670-53100-15100 16.53$ 246549 06/06/2024 SMART & FINAL MATERIALS & SUPPLIES FOR BARNES PARK 100-60-670-53100-15100 135.97$ 246549 06/06/2024 SMART & FINAL MATERIALS & SUPPLIES FOR TEEN CENTER 100-60-660-53100-00000 174.71$ 246549 06/06/2024 SMART & FINAL MATERIALS & SUPPLIES FOR BARNES PARK 100-60-670-53100-15100 11.99$ 246549 06/06/2024 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 275-60-726-53100-16074 98.15$ 246549 06/06/2024 SMART & FINAL MATERIALS & SUPPLIES FOR BARNES PARK 100-60-670-53100-15100 6.98$ 246549 06/06/2024 SMART & FINAL MATERIALS & SUPPLIES FOR BARNES PARK 100-60-670-53100-15100 33.02$ 246549 06/06/2024 SMART & FINAL MATERIALS & SUPPLIES COMMUNITY CENTER 501-60-000-22328-00000 367.72$ 246549 06/06/2024 SMART & FINAL MATERIAL & SUPPLIES FOR JOB FAIR EVENT 275-25-719-53100-17518 252.51$ 246549 06/06/2024 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 275-60-726-53100-16074 39.66$ 246550 06/06/2024 SO CAL SANITATION PORTABLE RESTROOM RENTALS 5/17/2024-5/20/2024 275-60-732-53391-16164 556.76$ 246551 06/06/2024 SOCORRO RODRIGUEZ ARPA SENIOR TRIPS& EVENTS 5/4/ MOTHER'S DAY DANCE 275-60-726-53370-16074 20.00$ 246552 06/06/2024 SOUTHERN CALIFORNIA EDISON ELECTRICAL SERVICES TRAFFIC SIGNALS 3/27-4/25/2024 251-50-530-53401-00000 4,938.62$ 246552 06/06/2024 SOUTHERN CALIFORNIA EDISON ELECTRICAL SERVICES 3035 1/2 BALDWIN PARK APR.-MAY 251-50-530-53401-00000 83.39$ 246552 06/06/2024 SOUTHERN CALIFORNIA EDISON ELECTRICAL SERVICES STREET LIGHT PEDESTRIAN BRIDGE 251-50-530-53401-00000 145.17$ 246552 06/06/2024 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR PARK BUILDINGS:4/26-5/27/2024 252-60-620-53401-00000 196.85$ 246552 06/06/2024 SOUTHERN CALIFORNIA EDISON ELECTRICAL SERVICES TINY HOME@13169 GARVEY AVE.270-60-610-53370-66023 920.75$ 246552 06/06/2024 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR PARK BUILDINGS:4/24-5/22/2024 252-60-620-53401-00000 964.28$ 246552 06/06/2024 SOUTHERN CALIFORNIA EDISON ELECTRICAL SERVICES TINY HOME @14173 GARVEY AVE 275-60-710-53370-66023 1,129.24$ 246552 06/06/2024 SOUTHERN CALIFORNIA EDISON ELECTRICAL SERVICES 13307 LOS ANGELES ST.APR.-MAY 251-50-530-53401-00000 99.81$ 246552 06/06/2024 SOUTHERN CALIFORNIA EDISON ELECTRICAL SERVICES 13543 1/2 LOS ANGELES STREET 251-50-530-53401-00000 73.43$ 246552 06/06/2024 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR PARK BUILDINGS:4/23-5/21/2024 252-60-620-53401-00000 8,287.52$ 246552 06/06/2024 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR SPRINKLERS:4/17-5/15/2024 251-50-560-53401-00000 215.79$ 246552 06/06/2024 SOUTHERN CALIFORNIA EDISON ELECTRICAL SERVICES 12990 ATHOL STREET APR.-MAY 24 251-50-530-53401-00000 192.90$ 246553 06/06/2024 STITCHES UNIFORMS & EMBROIDERY SHIRT FOR SUMMER DAY CAMP PARTICIPANTS 100-60-650-51100-00000 800.00$ 246553 06/06/2024 STITCHES UNIFORMS & EMBROIDERY SHIRT FOR SUMMER DAY CAMP PARTICIPANTS 501-60-000-22328-00000 3,098.88$ 246554 06/06/2024 SWEDLOWS DISTRIBUTORS INC REMOVE & REPLACE FLIPPER DOOR AT PD 5/23/2024 100-60-620-53371-00000 150.00$ 246555 06/06/2024 TH & TT CLEANERS LLC CLEANING SERVICES FOR JAIL FOR THE WEEK OF 4/17/24 100-30-370-51101-00000 65.00$ 246555 06/06/2024 TH & TT CLEANERS LLC CLEANING SERVICES FOR JAIL FOR THE WEEK OF 4/20/24 100-30-370-51101-00000 70.00$ 246555 06/06/2024 TH & TT CLEANERS LLC CLEANING SERVICES FOR JAIL FOR THE WEEK OF 4/25/24 100-30-370-51101-00000 65.00$ 246555 06/06/2024 TH & TT CLEANERS LLC CLEANING SERVICES FOR JAIL FOR THE WEEK OF 4/27/24 100-30-370-51101-00000 70.00$ 246555 06/06/2024 TH & TT CLEANERS LLC CLEANING SERVICES FOR JAIL FOR THE WEEK OF 5/1/24 100-30-370-51101-00000 65.00$ 246555 06/06/2024 TH & TT CLEANERS LLC CLEANING SERVICES FOR JAIL FOR THE WEEK OF 5/4/24 100-30-370-51101-00000 70.00$ 246555 06/06/2024 TH & TT CLEANERS LLC CLEANING SERVICES FOR JAIL FOR THE WEEK OF 5/8/24 100-30-370-51101-00000 65.00$ 246556 06/06/2024 THE GAS COMPANY COST OF GAS FOR CITY PARKS:4/24-5/23/2024 252-60-620-53400-00000 2,216.54$ 246557 06/06/2024 TRIPEPI,SMITH AND ASSOCIATES, INC COMMUNICATIONS & SOCIAL MEDIA SERVICES FOR CITY 230-10-110-51100-11402 2,518.75$ 246558 06/06/2024 TRIPLE B CORPORATION FOOD/PRODUCE FOR FREE SENIOR MEALS PROGRAM 275-60-713-53100-16075 1,933.75$ 246558 06/06/2024 TRIPLE B CORPORATION FOOD/PRODUCE FOR FREE SENIOR MEALS PROGRAM 275-60-713-53100-16075 707.25$ 246558 06/06/2024 TRIPLE B CORPORATION FOOD/PRODUCE FOR FREE SENIOR MEALS PROGRAM 275-60-713-53100-16075 3,154.75$ 246559 06/06/2024 TROY ROOFING INC REFUND RE-ROOF PERMIT 13157 JUDITH STREET 246-50-000-42514-00000 75.00$ 246560 06/06/2024 VANESSA AVINA ARPA BASIC REIM REG. FOR 1/8/2024-1/19/2024 275-60-734-53370-16077 130.00$ 246561 06/06/2024 VERIZON WIRELESS CITY CELL PHONE FOR ROSA C. 4/22-5/21/2024 100-10-110-53403-00000 41.51$ 246562 06/06/2024 WALTER ALAS ARPA BASIC REG. REIM FOR 1/8/2024-1/19/2024 275-60-734-53370-16077 130.00$ 246562 06/06/2024 WALTER ALAS ARPA BASIC REIM REG. PRO. 4/22/2024-5/17/2024 275-60-734-53370-16077 260.00$ 246563 06/06/2024 WESTERN ELECTRICITY COORDINATING COUNCIL (WECC)ANNUAL FEE FOR UTILITY AGGREGATORS FOR BPROUD BP 450-40-470-51101-00000 88.58$ 246563 06/06/2024 WESTERN ELECTRICITY COORDINATING COUNCIL (WECC)ANNUAL FEE FOR UTILITY AGGREGATORS FOR BPROUD BP 450-40-470-51101-00000 125.00$ 246563 06/06/2024 WESTERN ELECTRICITY COORDINATING COUNCIL (WECC)ANNUAL FEE FOR UTILITY AGGREGATORS FOR BPROUD BP 450-40-470-51101-00000 70.49$ 246564 06/06/2024 YU MEI LIU ARPA SENIOR TRIPS/EVENTS MAY 4 MOTHER'S DAY DANCE 275-60-726-53370-16074 20.00$ 246565 06/06/2024 BEST BEST & KRIEGER LLP JUL 2023-GOV CLAIMS&LITIGATION MGMT-CITY PORTION 100-10-130-51102-11102 465.36$ DFT0008956 05/29/2024 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 12.00$ DFT0008957 05/29/2024 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 96.00$ DFT0008958 05/29/2024 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 120.00$ DFT0008959 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'KAISER HEALTH INSURANCE 100-00-000-21210-00000 2,250.07$ DFT0008962 05/29/2024 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 155.40$ DFT0008963 05/29/2024 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 207.20$ DFT0008990 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 6,885.49$ DFT0008991 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'ANTHEM SELECT HEALTH INSURANCE 100-00-000-21210-00000 1,514.03$ DFT0008992 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'ANTHEM TRADITIONAL HEALTH INSURANCE 100-00-000-21210-00000 1,519.00$ DFT0008993 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'KAISER HEALTH INSURANCE 100-00-000-21210-00000 42,396.06$ DFT0008994 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,694.47$ DFT0008995 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'BLUESHIELD TRIO 100-00-000-21210-00000 704.69$ DFT0008996 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'PORAC - POLICE ONLY HEALTH INSURANCE 100-00-000-21210-00000 463.00$ DFT0008997 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'UNITED HEALTH CARE HEALTH INSURANCE 100-00-000-21210-00000 1,200.81$ DFT0008998 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'RETRO HEALTH INSURANCE PREMIUM 100-00-000-21210-00000 506.34$ Page 9 of 10 AmountPayment Number Payment Date Vendor Name Description (Item)Account Number DFT0008999 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'UNITED HEALTH CARE HARMONY HEALTH INSURANCE 100-00-000-21210-00000 734.76$ DFT0009000 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 4,972.41$ DFT0009001 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'PERS PLATINUM HEALTH INSURANCE 100-00-000-21210-00000 2,602.37$ DFT0009015 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 378.32$ DFT0009016 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'KAISER HEALTH INSURANCE 100-00-000-21210-00000 13,528.90$ DFT0009017 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,330.13$ DFT0009018 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'UNITED HEALTHCARE HEALTH INSURANCE 100-00-000-21210-00000 1,113.22$ DFT0009019 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 700.00$ DFT0009038 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'KAISER HEALTH INSURANCE 100-00-000-21210-00000 (1,384.66)$ DFT0009041 05/31/2024 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 166.16$ DFT0009063 06/06/2024 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 2.79$ DFT0009064 06/06/2024 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 528.39$ DFT0009042 05/31/2024 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 40.16$ DFT0009043 06/03/2024 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 87.10$ DFT0009047 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'KAISER HEALTH INSURANCE 100-00-000-21210-00000 (2,076.99)$ DFT0009065 06/06/2024 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 912.33$ DFT0009082 06/06/2024 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 186.93$ DFT0009083 06/06/2024 PERS-RETIREMENT PERS ADDITIONAL RETIREE SVC CR 100-00-000-21206-00000 279.60$ DFT0009084 06/06/2024 PERS-RETIREMENT PERS ADDITIONAL RETIREE SVC CR 100-00-000-21206-00000 289.47$ DFT0009085 06/06/2024 PERS-RETIREMENT PERS REDEPOSIT 100-00-000-21206-00000 21.78$ DFT0009086 06/06/2024 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 20,638.61$ DFT0009087 06/06/2024 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 14,859.12$ DFT0009088 06/06/2024 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 7,186.86$ DFT0009089 06/06/2024 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 11,245.60$ DFT0009090 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 6,885.49$ DFT0009091 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'ANTHEM SELECT HEALTH INSURANCE 100-00-000-21210-00000 2,355.15$ DFT0009092 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'ANTHEM TRADITIONAL HEALTH INSURANCE 100-00-000-21210-00000 1,519.00$ DFT0009093 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'KAISER HEALTH INSURANCE 100-00-000-21210-00000 37,600.29$ DFT0009094 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,694.47$ DFT0009095 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'BLUESHIELD TRIO 100-00-000-21210-00000 1,409.38$ DFT0009096 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'PORAC - POLICE ONLY HEALTH INSURANCE 100-00-000-21210-00000 463.00$ DFT0009097 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'UNITED HEALTH CARE HEALTH INSURANCE 100-00-000-21210-00000 1,200.81$ DFT0009098 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'RETRO HEALTH INSURANCE PREMIUM 100-00-000-21210-00000 2,052.15$ DFT0009099 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'UNITED HEALTH CARE HARMONY HEALTH INSURANCE 100-00-000-21210-00000 734.76$ DFT0009100 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 4,972.41$ DFT0009101 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'PERS PLATINUM HEALTH INSURANCE 100-00-000-21210-00000 2,602.37$ DFT0009110 06/06/2024 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 20,323.40$ DFT0009111 06/06/2024 PERS-RETIREMENT PERS SWORN ER REG PAY 100-00-000-21256-00000 21,648.80$ DFT0009112 06/06/2024 PERS-RETIREMENT PT PERS MISC CITY PAID 100-00-000-21256-00000 563.01$ DFT0009113 06/06/2024 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 23,490.25$ DFT0009114 06/06/2024 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 19,417.46$ DFT0009115 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 378.32$ DFT0009116 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'KAISER HEALTH INSURANCE 100-00-000-21210-00000 13,528.90$ DFT0009117 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,330.13$ DFT0009118 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'UNITED HEALTHCARE HEALTH INSURANCE 100-00-000-21210-00000 1,113.22$ DFT0009119 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 700.00$ DFT0009133 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'RETIRED PREMIUM 100-25-299-50223-00000 21,980.00$ DFT0009134 06/06/2024 CALIFORNIA PUBLIC EMPLOYEES'ACTIVE & RETIRED ADMIN FEE 100-25-299-50220-00000 885.02$ DFT0009153 05/28/2024 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 28.60$ DFT0009154 05/28/2024 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 6.92$ DFT0009155 05/28/2024 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 15.74$ DFT0009175 05/30/2024 STATE DISBURSEMENT SDU - CHILD SUPPORT 100-00-000-21225-00000 2,051.83$ DFT0009176 05/30/2024 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 252.03$ DFT0009177 05/30/2024 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 52.58$ DFT0009178 05/30/2024 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 18.81$ DFT0009179 05/30/2024 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 51.54$ DFT0009185 05/30/2024 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 68,286.74$ DFT0009193 05/29/2024 INTERNAL REVENUE SERVICE SOCIAL SECURITY PAYMENT 100-00-000-21200-00000 (291.20)$ Grand Total:1,852,407.33$ DFT0009186 05/30/2024 INTERNAL REVENUE SERVICE SOCIAL SECURITY PAYMENT 100-00-000-21200-00000 6,567.32$ DFT0009187 05/30/2024 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 21,434.68$ DFT0009188 05/30/2024 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 27,426.81$ Page 10 of 10 STAFF REPORT ITEM NO. _____2_____ Page 1 / 1 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance PREPARED BY: Anthony Ceballos, Accountant DATE: June 19, 2024 SUBJECT: Treasurer’s Report City (CC) – March 2024 SUMMARY Attached is the Treasurer’s Report for the month of March 2024. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer’s Report for March 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit “A”, Treasurer’s Report STAFF REPORT ITEM NO. _____3_____ Page 1 / 1 TO: Honorable Mayor and Members of the City Council FROM: Shirley Quinones, Chief Deputy City Clerk Krystal Roman, Administrative Clerk II/Deputy City Clerk DATE: June 19, 2024 SUBJECT: Meeting Minutes for June 5, 2024 SUMMARY The City Council held the Regular City Council Meeting on June 5, 2024. RECOMMENDATION It is recommended that the City Council that the City Council approve the Regular City Council Meeting held on June 5, 2024. FISCAL IMPACT There is no fiscal impact associated with this item. ALTERNATIVES None LEGAL REVIEW This report does not require legal review. ATTACHMENTS 1. Meeting Minutes of June 5, 2024 06-05-2024 Regular City Council Meeting Minutes Page 1 of 5 CITY COUNCIL REGULAR MEETING Minutes June 05, 2024, 7:00 PM Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Emmanuel J. Estrada Jean M. Ayala Alejandra Avila Daniel Damian Monica Garcia These minutes are presented in Agenda order. CALL TO ORDER The meeting was called to order at approximately 7:23 p.m. by Mayor Estrada. INVOCATION The invocation was led by Pastor Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Estrada. REPORT FROM CLOSED SESSION No closed session ROLL CALL City Clerk Saenz performed roll call: MEMBER Councilmember Alejandra Avila (present) Councilmember Daniel Damian (present) Councilmember Monica Garcia (present) Mayor Pro Tem Jean M. Ayala (present) Mayor Emmanuel Estrada (present) ANNOUNCEMENTS Mayor Estrada announced the Presentation on the Fiscal Year 2024-025 Budget Review after the Consent Calendar. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS Mayor Estrada and the City Council proclaimed June 7, 2024, as 2024 Gun Violence Awareness Day. Mayor Pro Tem Ayala presented the proclamation to Francoise Coulton. Mayor Estrada and the City Council proclaimed June 2024 as Pride Month and presented the proclamation to Christian Port. PUBLIC COMMUNICATIONS The Mayor opened Public Communication at approximately 7:44 p.m., the following spoke: 1) Irma Morales 2) Abel 3) Jesse Seeing no one else wishing to speak. Public Communications was closed 06-05-2024 Regular City Council Meeting Minutes Page 2 of 5 CONSENT CALENDAR 1. City of Baldwin Park’s Warrants and Demands Motion to ratify the attached Warrants and Demands Register. MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion. Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 2. Meeting Minutes for May 15, 2024 Motion to approve the Special City Council Meeting, Regular City Council Meeting, Finance Authority Regular Meeting and the Housing Authority Regular Meeting held on May 1, 2024. MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 3. City of Baldwin Park SB 1693 Business Improvement Tax (BIT) Fund Annual Financial Report for Fiscal Year Ended June 30, 2023 Motion to receive and file the SB1693 Business Improvement Tax (BIT) Fund Annual Financial Report for the Fiscal Year ended June 30, 2023. MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 4. Consideration to Adopt Resolution No. 2024-016, Authorizing the City of Baldwin Park to Submit an Amendment to the 5-year 2019-2023 Permanent Local Housing Allocation (PLHA) 5-year Plan from the State of California Department of Housing and Community Development. Motion to adopt Resolution No. 2024-016 on behalf of the City of Baldwin Park and authorize the Chief Executive Officer (CEO) to submit an amendment to the 5-year 2019-2023 PLHA plan to include additional eligible activities prior to the June 30th deadline. MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 5. Adoption of Resolutions (Resolution No. 2024-017, 2024-018, 2024-019 and 2024-020) Calling for and Giving Notice of a General Municipal Election to be held on Tuesday, November 5, 2024; Resolution Providing for a Procedure for determining by lot a time vote at the November 5, 2024 of the City’s General Municipal Election; Resolution Requesting that the Board of Supervisors of the County of Los Angeles consolidate the City’s General Municipal Election with the Statewide Election to be held on November 5, 2024 Pursuant to Section 10403 of the Elections Code; and Resolution adopting regulations for Candidate Statements Motion to: 1. Adopt Resolution No. 2024-017 Calling for and giving notice of a general municipal election to be held on Tuesday, November 5, 2024; 2. Adopt Resolution No. 2024-18 Providing for a procedure for determining by lot a tie among candidates at the November 5, 2024 General Municipal Election in Accordance with Elections Code Section 15651. 3. Adopt Resolution No. 2024-019 Requesting that the Board of Supervisors of the County of Los Angeles consolidate the City’s general municipal election with the statewide election to be held on the same date pursuant to Section 10403 of the California Elections Code; 06-05-2024 Regular City Council Meeting Minutes Page 3 of 5 4. Adopt Resolution No. 2024-020 adopting regulations for candidate statements submitted to the voters at the November 5, 2024 General Municipal Election. 5. Authorize the Director of Finance to allocate an amount not to exceed $170,000 based on the County’s cost estimate for election-related costs in the FY 2024/25; and 6. Authorize the Chief Executive Officer and the Director of Finance to make any budget amendments should they be necessary. MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 6. Annual Comprehensive Financial Report (ACFR) and Single Audit for Fiscal Year 2022-23 Motion to receive and file the City of Baldwin Park’s ACFR and Single Audit for the fiscal year ended June 30, 2023. Item #6 was pulled for further discussion. MOTION: It was moved by Daniel Damian, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 7. Adoption of Resolution No. 2024-023, “A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Fiscal Year 2024-25 Project List to be Funded by Senate Bill 1 (SB1) – the Road Repair and Accountability Act of 2017” Motion to: 1. Adopt Resolution No. 2024-023, “A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Fiscal Year 2024-25 Project List to be Funded by Senate Bill 1 (SB1) – the Road Repair and Accountability Act of 2017”; and 2. Authorize the Finance Director to appropriate projected FY 2024-25 SB1 funds in the amount of$1,844,108; and 3. Authorize the Director of Public Works to file necessary documentation to satisfy SB1 funding requirements and act as the signature authority. MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 8. Accept Construction Improvements and Authorize the Filing of a Notice of Completion for City Project, CIP 21-199 Traffic Signal Improvements at Vineland and Merced Avenue Motion to: 1. Accept the construction improvements by Elecnor Belco Electric, Inc of Chino, CA and authorize the recordation of a Notice of Completion for City Project No. CIP 21 -199 – Traffic Signal Improvements at Vineland and Merced Avenue; and 2. Authorize the release of retention funds in the amount of up to $26,190.34 to Elecnor Belco Electric upon the expiration of 35-day notice period. MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 9. Second Reading and Adoption of Ordinance 1510, entitled, “AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK REPEALING AND REPLACING SECTION 153.170 OF THE MUNICIPAL CODE RELATING TO SIGN REGULATIONS TO INCLUDE NEW LANGUAGE REGARDING NEW STATIC OR DIGITAL BILLBOARD CONSTRUCTION AND BILLBOARD RELOCATION AGREEMENTS, 06-05-2024 Regular City Council Meeting Minutes Page 4 of 5 INCORPORATION OF PREVIOUSLY APPROVED SIGN REGULATIONS THAT WERE NOT CODIFIED, AND REORGANIZATION OF THE CHAPTER AS A WHOLE”. Motion to table the reading and adoption of Ordinance 1510, entitled, “AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK REPEALING AND REPLACING SECTION 153.170 OF THE MUNICIPAL CODE RELATING TO SIGN REGULATIONS TO INCLUDE NEW LANGUAGE REGARDING NEW STATIC OR DIGITAL BILLBOARD CONSTRUCTION AND BILLBOARD RELOCATION AGREEMENTS, INCORPORATION OF PREVIOUSLY APPROVED SIGN REGULATIONS THAT WERE NOT CODIFIED, AND REORGANIZATION OF THE CHAPTER AS A WHOLE”. Item #9 was pulled for further discussion. MOTION TO TABLE: It was moved by Monica Garcia, seconded by Jean M Ayala to table to the next meeting. Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 10. Adoption of Resolution No. 2024-014, “A Resolution of the City Council of the City of Baldwin Park, California, Approving the Engineer’s Report for the Citywide Landscape and Lighting Maintenance Assessment District for FY 2024-2025, Declaring the Intent to Levy and Collect Assessments, and Setting a Time and Place for a Public Hearing” Motion to: 1. Adopt Resolution No. 2024-014 entitled, “A Resolution of the City Council of the City of Baldwin Park, California, Approving the Engineer’s Report for the Citywide Landscape and Lighting Maintenance Assessment District for FY 2024-2025, Declaring the Intent to Levy and Collect Assessments, and Setting a Time and Place for a Public Hearing.” 2. Authorize the Director of Public Works to process payment request for Community Economic Solutions, Inc. in an amount not-to-exceed $3,000 for preparation of the Engineer’s Report. MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 11. Adoption of Resolution No. 2024-015 “A Resolution of the City Council of the City of Baldwin Park, California, Approving the Engineer’s Report for the Citywide Park Maintenance Assessment District for FY 2024-2025, Declaring the Intent to Levy and Collect Assessments, and Setting a Time and Place for a Public Hearing” Motion to: 1. Adopt Resolution No. 2024-015 entitled, “A Resolution of the City Council of the City of Baldwin Park, California, Approving the Engineer’s Report for the Citywide Park Maintenance Assessment District for FY 2024-2025, Declaring the Intent to Levy and Collect Assessments and Setting a Time and Place for a Public Hearing.” 2. Authorize the Director of Public Works to process payment for Community Economic Solutions, Inc. in an amount not-to-exceed $4,500.00 for preparation of the Engineer’s Report MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA 12. Adoption of Resolution No. 2024-022, “A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Amended Fee Schedule for Solid Waste Collection and Recycling Services to reflect Consumer Price Index Increases.” 06-05-2024 Regular City Council Meeting Minutes Page 5 of 5 Motion to adopt Resolution No. 2024-022, “A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Amended Fee Schedule for Solid Waste Collection and Recycling Services to reflect Consumer Price Index Increases”. MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS – Continued Rose Tam, Director of Finance presented the Fiscal Year 2024-2025 Budget Review PUBLIC HEARING – None REPORTS OF OFFICERS – None CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION - None CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION Mayor Estrada announced his participation at the LASA and SCAGG meetings and asked staff to keep an eye out for grants to help maintain the tiny homes. Councilmember Damian asked for staff to look into filling vacant positions throughout the City. Mayor Pro Tem Ayala thanked staff for their participation during the visitation from Walnut Elementary School and congratulated all the graduates. Councilmember Garcia announced her participation at the Contract Cities Association Conference. ADJOURNMENT Mayor Estrada adjourned the meeting at approximately 9:06 p.m. ATTEST: ________________________ Christopher Saenz, City Clerk Emmanuel J Estrada, Mayor APPROVED: June 19, 2024 STAFF REPORT ITEM NO. ____4_____ Page 1 / 1 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance PREPARED BY: Yu Lin, Accountant DATE: June 19, 2024 SUBJECT: Adopt Resolution No. 2024-026 Setting the Appropriations Limit for Fiscal Year 2024-25 SUMMARY The City of Baldwin Park is required by State law to annually adopt a resolution establishing the City’s Appropriations Limit. The Appropriations Limit applies to the City’s General Fund expenditures. The Appropriations Limit for fiscal year 2024-25 is $101,614,675. The budgeted revenues subject to limitation for the fiscal year 2024-25 is $39,254,892. RECOMMENDATION It is recommended that the City Council adopt Resolution No.2024-026, setting the Appropriations Limit for Fiscal Year 2024-25 at $101,614,675. FISCAL IMPACT None BACKGROUND Article XIIIB of the California State Constitution specifies that appropriations made by State and local governments may increase annually by no more than a factor comprised of the change in population combined with either the change in California per capita personal income or the change in the local assessment roll due to local non-residential construction, whichever is greater. The original base year was 1978 so the formula is based on the aggregate increase annually since that date. Data provided by the State Department of Finance indicates that the population change in the City of Baldwin Park over the last year was -0.06%. Additionally, California’s per capita personal income change was 3.62%. These factors combined will increase the City’s annual appropriations limit to $101,614,675 for the Fiscal Year 2024-25. Although the law authorizes the City to spend up to this amount from the proceeds of taxes, the fiscal year 2024-25 adopted General Fund budget proposes to appropriate only 39% of this limit. ALTERNATIVES There is no alternative for the City Council to consider as the State Constitution mandates cities to prepare the appropriations limit annually and adopted by the City Council. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Resolution No. 2024-026 2. Determination of Appropriation Limit FY2024-25 Resolution 2024-026 Page 1 of 2 RESOLUTION NO. 2024-026 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK SETTING THE APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2024-25 WHEREAS, Article XIIIB of the California Constitution requires the Legislative Body to establish an Appropriations Limit annually beginning with the fiscal year ending June 30, 1981; WHEREAS, the City Council is required by Section 7910 of the Government Code to establish its Appropriations Limit by Resolution; and, WHEREAS, the Appropriations Limit documentation has been available for public inspection for the required fifteen days, in accordance with Section 7910 of the Government Code, prior to the approval of the limit by the Legislative Body. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVES AS FOLLOWS AND ORDER AS FOLLOWS: SECTION 1. The Appropriations Limit for the Fiscal Year 2024-25 has been determined to be $101,614,675 and was prepared using the change in the Per Capita Personal Income change of 3.62% and the City population change of -0.06% as provided by the State Department of Finance, pursuant to Sections 2227 and 2228 of the Revenue and Taxation Codes, calculations as of January 2024. SECTION 2. That the City Clerk shall certify to the adoption of this Resolution and the same shall be in full force and effect immediately upon its adoption. PASSED, APPROVED and ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA MAYOR Resolution 2024-026 Page 2 of 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF BALDWIN PARK I, Christopher Saenz, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2024-026 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council held on June 19, 2024, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK APPROPRIATION LIMIT FOR FISCAL YEAR 2023-24 98,121,548 APPROPRIATION LIMIT FOR FY 2024-25 ADJUSTMENT FACTORS: Per Capita Change: 3.62% Ratio 1.0362 Population Change: -0.06% Ratio 0.9994 CALCULATION FACTOR FOR FY 2024-25 1.0356 ANNUAL APPROPRIATION LIMIT: 101,614,675 APPROPRIATION SUBJECT TO LIMITATION FOR FY 2024-25 Proceeds of Taxes: 39,254,892 Exclusions - Appropriations Subject to Limitation 39,254,892 Current Year Limit 101,614,675 Over/(Under) Limit (62,359,783) TOTAL PROCEEDS AND NON-PROCEEDS OF TAXES (General Fund Only) 43,495,856 PERCENT OF TOTAL APPROPRIATIONS LIMIT FROM PROCEEDS OF TAXES 39% DETERMINATION OF APPROPRIATION LIMIT FISCAL YEAR 2024-25 STAFF REPORT ITEM NO. _____5_____ Page 1 / 2 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance PREPARED BY: Yu Lin, Accountant DATE: June 19, 2024 SUBJECT: Approval of Annual Statement of Investment Policy for Fiscal Year 2024-25 SUMMARY The City is required by the California Government Code to submit annually an Investment Policy for the current fiscal year. Attached is the Investment Policy for Fiscal Year 2024-25. This is in accordance with the State Treasurer Investment Policy Guidelines for 2024. RECOMMENDATION It is recommended that the City Council approve the Statement of Investment Policy for Fiscal Year 2024-25. FISCAL IMPACT There is no fiscal impact associated with this action. BACKGROUND The State of California Government Code requires each local entity to adopt an annual Statement of Investment Policy. California Government Code Section 53600 et seq. allows a local agency having cash that is not required for the immediate use of the agency, to invest such portion of the money as it deems wise or expedient in certain types of investments. As reported in the monthly Treasurer’s Report, the City of Baldwin Park has investments with the State Local Agency Investment Fund (LAIF).The City has also invested a portion of its excess cash in Bank CD’s and Government Treasuries with a time frame to maturity of between 1 and 2 years. The Statement of Investment Policy is reviewed annually to include any new guidelines or legislation concerning the investing of City funds. The City’s cash management system is designed to forecast immediate cash requirements and invest surplus monies to the fullest extent while still considering safety and liquidity. Staff makes investment decisions with care, skill, prudence and diligence under the current prevailing circumstances. It acts in accordance under the prevailing prudent person rule of a person in like capacity (Civil Code Section 2261, et seq) and will also only make those investments allowable under State of California Government Code Section 53600 et seq and the City- adopted Statement of Investment Policy. The City’s Investment Policy is in compliance with the Government Code. The criteria for selecting investments in their order of priority are (1) safety, (2) liquidity, and (3) yield. ALTERNATIVES There are no alternatives. Current State Law mandates that the City Council review and adopt a Statement of Investment Policy annually. LEGAL REVIEW No legal review is required for this item. Page 2 / 2 ATTACHMENTS 1. Statement of Investment Policy for the fiscal year 2024-25 Page 1 CITY OF BALDWIN PARK STATEMENT OF INVESTMENT POLICY FISCAL YEAR 2024-2025 A. PURPOSE The Investment Policy establishes guidelines for the investment of the City’s surplus cash that is not required to meet the daily cash obligations of the City. The Investment Policy outlines the investment objectives and the allowable investments in accordance with applicable laws of the State of California. B. SCOPE 1. The Investment Policy applies to all financial assets of the City as included in the Annual Comprehensive Financial Report. 2. The Investment Policy applies to activities of the City regarding investing surplus cash of all funds, including: a. General Fund b. Housing Authority c. Successor Agency d. Financing Authority e. Special Revenue Funds f. Internal Service Funds g. Trust & Agency Funds C. DELEGATION OF AUTHORITY The City Council has appointed the City’s elected Treasurer to be responsible for surplus cash management and investment decisions and transactions. Daily cash management responsibility has been delegated to the City’s Department of Finance. The Director of Finance, Accounting Manager, and the Assistant Accounting Manager shall ensure compliance with the City’s investment policy. All investment transactions will be approved by either the City Treasurer or the Director of Finance. D. OBJECTIVES The primary objectives, in order of priority, of the City of Baldwin Park’s investment activities are safety, liquidity and yield. The criteria for each are discussed below. 1. SAFETY: The safety and risk associated with an investment, refers to the potential loss of principal or interest or a combination of these two amounts. Safety of principal is the primary objective and only those investments considered to be very safe will be utilized by the City of City of Baldwin Park Statement of Investment Policy Fiscal Year 2024‐2025 Page 2 Baldwin Park. The City shall seek to ensure that capital losses resulting from securities default or the erosion of market value are avoided. 2. LIQUIDITY: This refers to the ability to “cash in” at any moment in time with minimal chance of losing a portion of the principal or interest. Liquidity shall remain sufficient to enable the City of Baldwin Park to meet anticipated operating needs and hold any investments to maturity. 3. YIELD: Yield is the potential dollar earnings an investment can provide; this is also described as the rate of return or “interest”. The City’s investment portfolio shall be managed to obtain market rates of interest while preserving and protecting capital in the overall portfolio. E. ETHICS AND CONFLICTS OF INTEREST Officials and employees involved in the investment process shall refrain from all personal business activity that could conflict with the management of the investment program or impairs their ability to make impartial investment decisions. All individuals involved shall disclose all gifts and income in accordance with California State Law. F. STRATEGIES 1. The City shall maintain a cash management system which accurately monitors and forecasts revenues and expenditures enabling the City to invest surplus cash to the fullest extent possible. 2. The City shall apply the prudent investor standard in the context of managing the overall portfolio. When making investment decisions, the City shall act with care, skill, prudence, and diligence under circumstances then prevailing, including but not limited to, the general economic conditions and the anticipated needs of the City. The City would use the standard that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of like character and with like aims, to safeguard the principal while maintaining the appropriate liquidity. 3. The City shall manage the investment portfolio with a buy‐and‐hold strategy rather than seek optional returns through such techniques as swaps. The buy‐and‐hold strategy ensures the return of all invested principal monies. The latter approach would require an allocation of resources, the cost of which may be greater than the benefit realized. G. INVESTMENT PORTFOLIO 1. The City is authorized to invest in certain types of securities in accordance with California Government Code Section 53601 et. seq. and 53635 et. seq. Authorized investments shall also include investments with the Local Agency Investment Fund (LAIF) in accordance with the California Government Code Section 16429.1. The city has further limited the types of City of Baldwin Park Statement of Investment Policy Fiscal Year 2024‐2025 Page 3 securities in which the city may invest. Only those securities listed in the Investment Policy are authorized investments. The following are authorized investments for the city: ALLOWABLE INVESTMENT INSTRUMENTS PER STATE GOVERNMENT CODE (AS OF JANUARY 1, 2024) APPLICABLE TO ALL LOCAL AGENCIES INVESTMENT TYPE MAXIMUM MATURITYC MAXIMUM SPECIFIED % OF PORTFOLIOD MINIMUM QUALITY REQUIREMENTS GOV'T CODE SECTIONS Local Agency Bonds 5 years None None 53601(a) U.S. Treasury Obligations 5 years None None 53601(b) State Obligations— CA And Other 5 years None None 53601(c) 53601(d) CA Local Agency Obligations 5 years None None 53601(e) U.S Agency Obligations 5 years None None 53601(f) Bankers’ Acceptances 180 days 40%E None 53601(g) Commercial Paper—Non-Pooled FundsF (under $100,000,000 of investments) 270 days or less 25% of the agency’s moneyG Highest letter and number rating by an NRSROH 53601(h)(2)(c) Commercial Paper—Non-Pooled FundsI (min. $100,000,000 of investments) 270 days or less 40% of the agency’s moneyG Highest letter and number rating by an NRSROH 53601(h)(2)(c) Commercial Paper— Pooled FundsJ 270 days or less 40% of the agency’s moneyG Highest letter and number rating by an NRSROH 53635(a)(1) Negotiable Certificates of Deposit 5 years 30%K None 53601(i) Non-negotiable Certificates of Deposit 5 years None None 53630 et seq. Placement Service Deposits 5 years 50%L None 53601.8 and 53635.8 Placement Service Certificates of Deposit 5 years 50%L None 53601.8 and 53635.8 Repurchase Agreements 1 year None None 53601(j) Reverse Repurchase Agreements and Securities Lending Agreements 92 daysM 20% of the base value of the portfolio NoneN 53601(j) Medium-Term NotesO 5 years or less 30% “A” rating category or its equivalent or better 53601(k) Mutual Funds And Money Market Mutual Funds N/A 20%P MultipleQ, R 53601(l) and 53601.6(b) Collateralized Bank DepositsR 5 years None None 53630 et seq. and 53601(n) Mortgage Pass-Through and Asset-Backed Securities 5 years or lessT 20% “AA” rating category or its equivalent or better 53601(o) City of Baldwin Park Statement of Investment Policy Fiscal Year 2024‐2025 Page 4 County Pooled Investment Funds N/A None None 27133 Joint Power Authority Pool N/A None MultipleU 53601(p) Local Agency Investment Fund (LAIF) N/A None None 16429.1 Voluntary Investment Program FundV N/A None None 16340 Supranational ObligationsW 5 years or less 30% “AA” rating category or its equivalent or better 53601(q) Public Bank Obligations 5 years None None 53601(r), 53635(c) and 57603 a fully secured by Federal Government b per limit set by Federal Deposit Insurance Corporation 2. Money market mutual funds managed for or by the trustees, paying agents and custodian banks contracted by the City may be purchased as allowed under the California Government Code. Only funds holding U.S. Treasury or Agency obligations can be utilized. 3. No investment shall be made in any security underlying a repurchase agreement, other than a security with a term remaining to maturity in excess of five years. 4. No investment shall be made in any security that could result in zero interest accrual if held to maturity. These include inverse floaters, range notes, or mortgage derived interest‐only strips. H. SAFEKEEPING AND COLLATERALIZATION Securities purchased from a broker or dealer shall be held in third party safekeeping by the trust department of the City’s bank or other designated third‐party trust, in the City’s name and control. All securities will be received and delivered using standard delivery‐versus‐payment procedure. Deposit‐type securities (i.e. certificates of deposit) shall be collateralized in accordance with the State of California Government Code. I. REPORTING REQUIREMENTS The City Council will be provided a monthly Treasurer’s Report approximately 45 days following the end of the month. Data for investments will include purchase and maturity dates, par values, current principal, premium or discount, interest rate, description, book value, and market value. Cash in the bank will be reported by entity at the amount on the monthly bank statements. J. INVESTMENT POLICY The City Council will be provided an annual Statement of Investment Policy for their approval during the first quarter of the fiscal year. City of Baldwin Park Statement of Investment Policy Fiscal Year 2024‐2025 Page 5 K. QUALIFIED BROKER/DEALERS The City shall only conduct investment transactions with banks, savings, and loans or with licensed broker/dealers. L. INVESTMENT EARNINGS Investment earnings from authorized investments are allocated quarterly to various funds based on their month end balances of the pooled portfolio. STAFF REPORT ITEM NO. _____6_____ Page 1 / 1 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance PREPARED BY: Anthony Ceballos, Accountant DATE: June 19, 2024 SUBJECT: Treasurer’s Report City (CC) – April 2024 SUMMARY Attached is the Treasurer’s Report for the month of April 2024. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer’s Report for April 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit “A”, Treasurer’s Report ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) *City-Including General Fund & all other Special Revenue Funds 4.272%Varies Varies 9,466,047.01$ 9,466,047.01$ 9,466,047.01$ 9,466,047.01$ *Housing Authority 4.272%Varies Varies 426.28 426.28 426.28 426.28 9,466,473.29 9,466,473.29 9,466,473.29 9,466,473.29 Certificate of Deposit *Traditions Bancorp Inc. (Cambridge Investment Research)4.650%11/4/2022 11/4/2024 250,000.00 250,000.00 250,000.00 249,095.00 *BMO 5.400%4/26/2024 7/26/2024 10,000,000.00 10,000,000.00 10,000,000.00 10,005,917.80 10,250,000.00 10,250,000.00 10,250,000.00 10,255,012.80 US Treasury Securities *United States Treas NTS 3.000T 07/31/24 B/E DTD 07/31/22 1st CPN DTE 01/31/23 CPN PMT Semi Annual (Multi-Bank Securities Inc.)3.000%7/13/2023 7/31/2024 6,500,000.00 6,500,000.00 6,500,000.00 6,460,870.00 *United States Treas Bills 0.000% 08/22/24 B/E DTD 02/22/24 (Piper Sandler & Co.)0.000%2/22/2024 8/22/2024 3,000,000.00 3,000,000.00 3,000,000.00 2,950,770.00 *United States Treas Bills 0.000% 09/26/24 B/E DTD 03/28/24 (Piper Sandler & Co.)0.000%4/3/2024 9/26/2024 10,000,000.00 10,000,000.00 10,000,000.00 9,786,400.00 19,500,000.00 19,500,000.00 19,500,000.00 19,198,040.00 US Government Bonds *Federal Natl Mtg Assn 5.210% 02/14/25 B/E DTD 02/16/24 Callable 08/14/24 @ 100.000 (Multi-Bank Securities Inc.)5.210%2/16/2024 2/14/2025 2,000,000.00 2,000,000.00 2,000,000.00 1,994,880.00 *Federal Natl Mtg Assn 5.210% 02/14/25 B/E DTD 02/16/24 Callable 08/14/24 @ 100.000 (Piper Sandler & Co.)5.210%2/16/2024 2/14/2025 2,000,000.00 2,000,000.00 2,000,000.00 1,994,880.00 *Federal Home LN BKS CONS BD 5.250% 12/30/24 B/E DTD 03/28/24 Callable 06/28/24 @ 100.000 (Piper Sandler & Co.)5.250%4/2/2024 12/30/2024 5,000,000.00 5,000,000.00 5,000,000.00 4,996,050.00 *Federal Home LN BKS CONS BD 5.350% 04/3/25 B/E DTD 04/4/24 Callable 07/3/24 @ 100.000 Moody Rating Aaa (Piper Sandler & Co.)5.350%4/4/2024 4/3/2025 7,000,000.00 7,000,000.00 7,000,000.00 6,993,980.00 *Federal Home LN BKS CONS BD 5.180% 10/2/25 B/E DTD 04/2/24 Callable 01/2/25 @ 100.000 Moody Rating Aaa S & P (Piper Sandler & Co.)5.180%4/2/2024 10/2/2025 7,000,000.00 7,000,000.00 7,000,000.00 6,981,030.00 *Federal Home LN BKS CONS BD 5.125% 03/27/26 B/E DTD 03/28/24 Callable 12/27/24 @ 100.000 Moody Rating Aaa S & P (Piper Sandler & Co.)5.125%4/2/2024 3/27/2026 7,000,000.00 7,000,000.00 7,000,000.00 6,973,400.00 30,000,000.00 30,000,000.00 30,000,000.00 29,934,220.00 US Bank - Debt Service Trustee Accounts *Fiscal Agent Funds (Trust/Debt Service Fund)Varies Varies Varies 3,883,298.33 3,883,298.33 3,883,298.33 3,883,298.33 *Fiscal Agent Funds - Successor Agency (Trust/Debt Service Fund Varies Varies Varies 866.18 866.18 866.18 866.18 3,884,164.51 3,884,164.51 3,884,164.51 3,884,164.51 73,100,637.80$ 73,100,637.80$ 73,100,637.80$ 72,737,910.60$ Total Investments 73,100,637.80$ Cash with BMO 4,763,069.78 244,403.29 1.72 683,290.23 1,588,316.03 1,054,234.48 Total Cash with BMO 8,333,315.53 Investment Brokerage (Cash & Cash Equivalents)21,720.55 Total Cash and Investments $81,455,673.88 Money Market Plus Successor Agency CITY OF BALDWIN PARK TREASURER'S REPORT 4/30/2024 Housing Authority City Miscellaneous Cash (W/C, P/R) City Checking (General) CNG Station CITY OF BALDWIN PARK TREASURER'S REPORT 4/30/2024 Approved by: Rose Tam Director of Finance Statement of Investment Policy. * There was multiple investment purchase transactions made for the month of April 2024 and several deposits/withdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's * Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. STAFF REPORT ITEM NO. _____7_____ Page 1 / 2 TO: Honorable Mayor and Members of the City Council FROM: Robert Lopez, Chief of Police DATE: June 19, 2024 SUBJECT: Approval of agreement with All City Management Services to provide school crossing guard services for fiscal year 2024- 2025 SUMMARY This report seeks City Council approval to renew a contractual agreement with All City Management Services (ACMS) for the provision of school crossing guard services. RECOMMENDATION It is recommended that the City Council 1. Approve the contract with ACMS for crossing guard services. 2. Authorize the Mayor to execute the agreement. 3. Authorize the Director of Finance to appropriate fundings and add the funding allocations to the FY 2024-25’s budget. 4. Authorize the Director of Finance to bill Baldwin Park Unified School District (BPUSD) for their share of the contract in the amount of $150,555.50. FISCAL IMPACT The annual cost for FY 2024-2025 is $301,111. With the cost equally shared between the City and BPUSD, the City’s share would be $150,555.50. The funding for this contract with ACMS will come from both ARPA and the General Fund. $100,000 from ARPA with Acct #275-30-725-51100-13200, and $201,111 from the General Fund with Acct. #100-30-390-51100-13200. The funding allocation will be included in the FY 2024-25’s budget. BACKGROUND The City of Baldwin Park has received crossing guard services through ACMS since FY 2005 -2006 pursuant to an original agreement between the parties and amendments thereto. This current service contract expires on June 30, 2024. ACMS has always maintained a high level of service based on staff interaction with school district staff, parents, the crossing guard supervisor, and crossing guards. The proposed agreement will provide for crossing guard service at thirteen (13) locations in Baldwin Park for the term of the proposed agreement, which will expire on June 30, 2025. Outsourcing crossing guard services is a common practice. ACMS is the only professional provider of this service in our area. The following San Gabriel Valley cities have contracted services from ACMS: Arcadia, Azusa, Baldwin Park, Covina, Diamond Bar, El Monte, Glendora, Pasadena, Rosemead, San Gabriel, San Marino, Page 2 / 2 Temple City, Upland, Walnut, and West Covina. Overall, ACMS has contracted to 110 Southern California cities as well as many others throughout the United States. ALTERNATIVES The council may choose to provide Staff with other direction. LEGAL REVIEW The proposed contract has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. The proposed agreement with ACMS for crossing guard services in FY 2024-2025. 2. ACMS Client Worksheet 2024-2025 3. MOU with BPUSD 1 AGREEMENT FOR CROSSING GUARD SERVICES This AGREEMENT FOR CROSSING GUARD SERVICES (the “Agreement”) is dated June 19, 2024 and is between the CITY OF BALDWIN PARK (hereinafter called the "City"), and ALL CITY MANAGEMENT SERVICES, INC., a California corporation (hereinafter called the "Contractor"). WITNESSETH The parties hereto have mutually covenanted and agreed as follows: 1. This Agreement is for a period which commences on or around July 1, 2024 and ends on June 30, 2025 and for such term thereafter as the parties may agree upon by written amendment to this contract. Service shall begin on a best availability basis until such a time as Contractor has hired, trained and deployed Crossing Guards to all sites requested by the City. Contractor shall assume liability for only those sites agreed to by both Contractor and the City by written amendment stating effective date of assignment. 2. The Contractor will provide personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a “Crossing Guard”. Contractor will perform criminal background checks and confirm employment eligibility through E- Verify on all prospective personnel. The Contractor is an independent contractor and the Crossing Guards to be furnished by it shall at all times be its employees and not those of the City. 3. The City’s representative in dealing with the Contractor shall be designated by the City of Baldwin Park. 4. The City shall determine the locations where Crossing Guards shall be furnished by the Contractor. The Contractor shall provide at each designated location personnel properly trained as herein specified for the performance of duties as a Crossing Guard. The Contractor shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required places and times, and in accordance with the terms of this Agreement. 5. The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location and agrees to provide immediate replacement. 6. In the performance of its duties the Contractor and all employees of the Contractor shall conduct themselves in accordance with the conditions of this Agreement and all applicable laws of the state in which the Services are to be performed. 7. Persons provided by the Contractor as Crossing Guards shall be trained in all applicable laws of the state in which the Services are to be performed pertaining to general pedestrian safety in school crossing areas. 2 8. Crossing Guard Services (the “Services”) shall be provided by the Contractor at the designated locations on all days in which school is in session in the area under City’s jurisdiction. The Contractor also agrees to maintain communication with the designated schools to maintain proper scheduling. 9. The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. This apparel must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards with hand-held Stop signs and any other safety equipment which may be necessary. 10. The Contractor shall at all times provide workers' compensation insurance covering its employees and shall provide and maintain liability insurance for Crossing Guard activities. The Contractor will provide to the City a Certificate of Insurance naming the City and its officials, officers and employees as additional insureds. Such insurance shall include commercial general liability with a combined single limit of not less than $1,000,000.00 per occurrence and in aggregate for property damage and bodily injury. Such insurance shall be primary with respect to any insurance maintained by the City and shall not call on the City insurance contributions. Such insurance shall be endorsed for contractual liability and personal injury and shall include the City, its officers, agents and interest of the City. Such insurance shall not be canceled, reduced in coverage or limits or non-renewed except after thirty (30) days written notice has been given to the City. 11. Contractor agrees to defend, indemnify and hold harmless the City, its officers, employees, agents and representatives, from and against any and all actions, claims for damages to persons or property, penalties, obligations or liabilities (each a “Claim” and collectively, the “Claims”) that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the sole negligent acts or omissions, or willful misconduct, of Contractor, its agents, employees, subcontractors, representatives or invitees. a) Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses including attorney's fees incurred in connection herewith. b) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the sole negligence of Contractor hereunder, Contractor agrees to pay City, its officers, agents, or employees, any and all costs and expenses incurred by the City, its officers agents or employees in such action or proceeding, including, but not limited to, reasonable attorney's fees. c) In the event that a court determines that liability for any Claim was caused or contributed to by the negligent act or omission or the willful misconduct of City, liability will be apportioned between Contractor and City based upon the parties’ respective degrees of culpability, as determined by the court, and Contractor’s duty to indemnify City will be limited accordingly. d) Notwithstanding anything to the contrary contained herein, Contractor’s indemnification obligation to City for Claims under this Agreement will be limited to the maximum combined 3 aggregate of Contractor’s general liability and umbrella insurance policies in the amount of $5,000,000 (Five Million Dollars). 12. Either party shall have the right to terminate this Agreement by giving sixty (60) days written notice to the other party. 13. The Contractor shall not have the right to assign this Agreement to any other person or entity except with the prior written consent of the City. 14. The City agrees to pay the Contractor for the Services rendered pursuant to this Agreement the sum of Thirty-two Dollars and Seventeen Cents ($32.17) per hour, per Crossing Guard during the term. Based on a minimum of thirteen (13) sites and upon a projected (9,360) hours of service the cost shall not exceed Three Hundred One Thousand, One Hundred and Eleven Dollars ($301,111.00) per year, unless Contractor fails to perform service. 15. Payment is due within thirty (30) days of receipt of Contractor’s properly prepared invoice. 16. Contractor may request a price increase during the term as a result of any legally-mandated increases in wages or benefits imposed in the state or municipality in which the Services are to be performed and to which Contractor’s employees would be subject. Contractor shall provide City with 60 days- notice of its request to increase pricing. City agrees to review and respond to said notice within 30 days of receipt. 17. The city shall have an option to renew this Agreement. In the event this Agreement is extended beyond the end of the term set forth above, the compensation and terms for the Services shall be established by mutual consent of both parties. 18 This Agreement constitutes the complete and exclusive statement of the agreement among the parties with respect to the subject matter hereof and supersedes all prior written or oral statements among the parties, including any prior statements, warranties, or representations. This Agreement is binding upon and will inure to the benefit of the parties hereto and their respective heirs, administrators, executors, successors, and assigns. Each party hereto agrees that this Agreement will be governed by the law of the state in which the Services are to be performed, without regard to its conflicts of law provisions. Any amendments, modifications, or alterations to this Agreement must be in writing and signed by all parties. There will be no presumption against any party on the ground that such party was responsible for preparing this Agreement or any part of it. Each provision of this Agreement is severable from the other provisions. If any provision of this Agreement is declared invalid or contrary to existing law, the inoperability of that provision will have no effect on the remaining provisions of the Agreement which will continue in full force and effect. [SIGNATURES FOLLOW ON NEXT PAGE] 4 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year written below. CITY CONTRACTOR City of Baldwin Park All City Management Services, Inc. By_____________________________ By______________________________ Emmanuel J. Estrada, Mayor D. Farwell, Corporate Secretary Date____________________________ Date____________________________ ATTEST: By____________________________ Christopher Saenz, City Clerk All City Management Services Inc. Billing Rate for 2024 - 2025: 32.17$ KEY: Summer School 52 180 9360 $32.17 =$301,111.20 13 Sites at 4.00 hrs per day days/yr X Hourly Billing Rate 9,360.00 $301,111.20 For sites with one regularly scheduled early release day/week, use 144 regular days and 36 minimum days Year Round Calendar For schools with no regularly scheduled early release days, use 240 regular days For schools with Summer School sessions use 19 days Sites with traditional calendar: Total Hrs/day X It is once again the time of the year when many agencies are formulating their budgets for the coming fiscal year. Toward that end, please allow this letter to serve as confirmation of our interest in extending our agreement for Crossing Guard Services Client Worksheet 2024 - 2025 Department: City of Baldwin Park 1007604 & 1007605 14403 E. Pacific Ave. For sites with no regularly scheduled early release days, use 180 regular days Traditional Calendar: Baldwin Park, CA 91706 TOTAL PROJECTED HOURS TOTAL ANNUAL PROJECTED COST STAFF REPORT ITEM NO. ____8_____ Page 1 / 2 TO: Honorable Mayor and Members of the City Council FROM: Robert Lopez, Chief of Police PREPARED BY: Robert Lopez, Chief of Police DATE: June 19, 2024 SUBJECT: Approve a Request for Proposal for the Emergency Operations Center Upgrade Project. SUMMARY The Emergency Operations Center (EOC), which also functions as a police briefing room, is in need of upgrades to its technology infrastructure. Staff seeks City Council approval to circulate a Request for Proposal (RFP) to qualified firms for the EOC Upgrade Project. The project scope includes but is not limited to upgrading the EOC's communication infrastructure to support modern technologies such as Voice over Internet Protocol (VoIP) and/or Ethernet lines, as well as integrating advanced audio/video capabilities, including high-resolution displays and video conferencing systems. The purpose of the Request for Proposal is to solicit bids from qualified contractors to perform the necessary upgrades. RECOMMENDATION It is recommended that the City Council 1. Approve the release of the Request for Proposal; and 2. Direct staff to review and rank the responses to the RFP based on the evaluation criteria; and 3. Present a recommendation to the City Council, including a cost estimate, for award of the contract. FISCAL IMPACT This project is funded under ARPA funds for Emergency Operations Center (EOC) Upgrades, account #275 -30- 706-58110-53002. BACKGROUND The current Emergency Operations Center (EOC), which also functions as a police briefing room, has not undergone significant technology upgrades in over twenty years. The existing infrastructure lacks the capability to support modern technologies essential for effective emergency response and management. The audiovisual systems are outdated, and the network connections are inadequate to handle the increasing demands of data- intensive applications and real-time communication. In today's evolving landscape, it is crucial for the City of Baldwin Park and its Police Department to have a state- of-the-art EOC equipped with cutting-edge technology. A modernized EOC is crucial for quickly setting up and establishing a command center during critical situations, enabling efficient coordination among various departments, agencies, and stakeholders. The EOC’s limited network bandwidth and outdated audiovisual Page 2 / 2 capabilities can hinder the ability of emergency responders to share real-time information, collaborate effectively, and make informed decisions. This can lead to delays in response times, miscommunication, and reduced situational awareness, ultimately impacting the safety and well-being of the community. The Police EOC Upgrade project aims to address these challenges by modernizing the facility's technology infrastructure. By upgrading the network to support faster data speeds, installing advanced audiovi sual systems, and implementing a user-friendly control interface, the City seeks to enhance the EOC's functionality and improve emergency response capabilities. The upgraded EOC will serve as a central hub for data collection, analysis, and visualization, allowing emergency responders to develop effective strategies for mitigating risks and protecting the community. This project represents a critical investment in the City of Baldwin Park's emergency preparedness and resilience. By bringing the EOC up to current technological standards, the City aims to enhance its ability to respond to and manage a wide range of emergencies, demonstrating its commitment to the safety and well-being of its residents and visitors. The modernized EOC will leverage the latest advancements in networking, audiovisual technology, and automation to provide a reliable and efficient platform for emergency response and coordination. ALTERNATIVES The City Council may choose not to approve the release of this Request for Proposal. However, this would delay much-needed technology upgrades to the EOC/police briefing room. LEGAL REVIEW This report does not require legal review. ATTACHMENTS 1. Request for Proposal - Emergency Operations Center Upgrade Project 1 City of Baldwin Park REQUEST FOR PROPOSAL FOR Police Emergency Operations Center (EOC) Audio/Video, Networking, and Automation Upgrade Project PROPOSALS DUE Monday, July 8, 2024, by 5:00 pm City of Baldwin Park Police Department 14403 E. Pacific Avenue Baldwin Park, CA 91706 2 INTRODUCTION The City of Baldwin Park Police Department is seeking proposals from qualified audio/video and networking companies to provide design, installation, and configuration services for the Police Emergency Operations Center (EOC) Upgrade project. The engineering services desired include but are not limited to, upgrading the EOC's communication infrastructure to support modern technologies such as Voice over Internet Protocol (VoIP) and/or Ethernet lines, as well as integrating advanced audio/video capabilities, including high-resolution displays and video conferencing systems. The primary goal of this project is to modernize the EOC, ensuring that it is equipped with cutting-edge technology to enhance emergency response capabilities and support the city's emergency response objectives. BACKGROUND The current EOC has not undergone significant upgrades in over 20 years, rendering it incapable of supporting modern technologies essential for effective emergency response and management. The existing infrastructure lacks the ability to handle advanced communication technologies and does not have up -to-date audio/video capabilities to support the integration of current technologies. In today's rapidly evolving threat landscape, it is imperative for the City of Baldwin Park and its Police Department to have a state -of-the-art EOC that can effectively support the city's emergency response objectives. An EOC equipped with modern technolo gy is essential for quickly setting up and establishing a command center during critical situations, enabling efficient coordination among various departments, agencies, and stakeholders. Historically, the City of Baldwin Park has faced challenges due to its outdated EOC infrastructure during training scenarios. The lack of advanced communication and audio/video capabilities can hinder emergency responders' ability to share real-time information, collaborate effectively, and make informed decisions. This can lead to delays in response times, miscommunication, and reduced situational awareness, ultimately impacting the safety and well-being of the community. The Police EOC Upgrade project aims to address these challenges by modernizing the facility and equipping it with cutting-edge technology. By upgrading the EOC's communication infrastructure and integrating advanced audio/video technologies, the City of Baldwin Park seeks to improve its emergency communication systems' reliability, scalability, and flexibility. The upgraded EOC will serve as a central hub for data collection, analysis, and visualization, empowering emergency responders to make data - 3 driven decisions and develop effective strategies for mitigating risks and protecting the community. This project is a critical investment in the City of Baldwin Park's emergency preparedness and resilience. By bringing the EOC up to current technological standards, the city aims to enhance its ability to respond to and manage a wide range of emergencies, demonstrating its commitment to the safety and well -being of its residents and visitors. SCOPE OF WORK The City of Baldwin Park requires the services of an audio/video and networking company to upgrade the Police Emergency Operations Center (EOC) with enhanced networking, audio/video capabilities, and automation. 1. The company will conduct an assessment of the current EOC and provide recommendations for the upgrade to maximize the functionality and efficiency of the space. The proposal shall identify tasks to be included as part of the project. At a minimum, these tasks shall include: a. Meet with the City staff prior to the beginning of work to discuss the background, scope, objectives, and other pertinent details of the project. The company shall attend periodic meetings with the City Staff at various stages of the project as needed. b. Develop a "plan" by conducting an initial assessment of the department's current EOC, including reviewing the existing network infrastructure, wiring, audio/video equipment, and identifying areas for improvement. Provide a report of t he findings to the city. c.: a) Meet with the police staff prior to the beginning of work to discuss the project's background, scope, objectives, and other pertinent details . The company shall attend periodic meetings with the City Staff at various stages of the project as needed. b) Develop a "plan" by conducting an initial assessment of the department's current EOC, including reviewing the existing network infrastructure, wiring, audio/video equipment, and identifying areas for improvement. Provide a report of the findings to the city. Refer to “Attachment A” for a 2D overhead diagram of the EOC room, including room dimensions, to assist in the assessment and planning process. c) Prepare and submit a detailed design, including plans, specifications, and cost estimates for the EOC upgrade project. The design shall include, but not be limited to: • Ethernet outlet locations and configurations • HDMI wall input locations and connections to televisions • Coaxial phone line installation • Video switching control via tabletop touchscreen • Wire management and termination in the media closet • Rack system and power conditioning d) Provide assistance during the bidding period, including responding to questions and issuing clarifications or addenda as needed. 4 e) Perform installation and configuration of all components as per the approved design. f) Test all systems to ensure proper functionality and train Department personnel on the use and maintenance of the new equipment. g) Prepare as-built drawings and submit them to the City upon project completion, if applicable. All actions are taken in accordance with CA requirements and industry standards for audio/video and networking installation. PROPOSAL FORMAT AND CONTENT Audio/video and networking companies shall submit concise, well -organized proposals that demonstrate their qualifications and experience relating to the proposed project. The Cost Proposal shall reflect all costs associated with the proposed project. At a minimum, proposals shall include the following information : A. The Work Proposal (1 electronic PDF copy) The work proposal should include, as a minimum, the following information, presented in a clear and concise manner: i. Upgrade Plan Please provide a statement of your understanding of the project and a detailed description of your approach to implementing all the tasks under "Scope of Work." ii. Cover Letter A cover letter identifying the company's name and proposed subcontractors or partners that are integral to the proposed team, contact name, phone number , and e-mail address, and signed by an officer of the company who is authorized to enter a contract with the City. iii. Project Team Provide an organization chart indicating principals and key project team members, together with an indication of their involvement in the project. Also, provide resumes of the key personnel involved with this project, including personnel from subcontractors or partners. iv. Company’s Experience List a maximum of three (3) projects of similar size and scope that your company has performed, such as upgrading emergency operations centers, command centers, or similar facilities for law enforcement agencies, municipal cities, fire departments, government entities, or public projects. For each project, provide the following information: year of project, project manager name, and contact information. 5 v. Project Services Discuss the methods and procedures that will be used in this project. Also , identify any potential concerns or problems you may encounter while upgrading the EOC's networking and audio/video capabilities. vi. Project Scheduling Provide a schedule identifying milestones for the major tasks in the project. The city is seeking a quick time frame for completion of the project. It is intended that the project be fully completed by December 30, 2024. vii. Resource Requirements Provide a fee estimate for the proposed scope of work. Please state all assumptions upon which the estimates are based. The fee proposal shall be submitted in electronic format. viii. Insurance The selected company shall submit proof of insurance requirements addressed in the Consultant Services Agreement of this Request for Proposal upon execution of the original contract for submission to the City Council. All proposers shall submit a "Statement Certifying Insurance Coverage" certifying that the company will obtain the required insurance coverage and understands that said coverage is a prerequisite for entering into an agreement with the City. The company is required to confirm with its insurance carrier that it can meet all the insurance requirements. Failure to meet the insurance regulations as set forth shall result in the company's disqualification. ix. Agreement Attachment "B" is a copy of the City's Consultant Services Agreement. A copy shall be completed and signed as part of the proposal package. Completion of this agreement will be your statement that all terms and conditions are acceptable. This completed agreement made part of the proposal is by no means to be interpreted as acceptance by the city or notice to proceed. x. Objections to the Consultant Services Agreement Objections shall be submitted in writing with justification clearly stated. Any company with objections to terms contained in the City's Consultant Services Agreement (Attachment B) must advise the City of such objections and requested modifications as part of its Work Proposal. Failure of a proposer to accept the terms of the City's Consultant Services Agreement may result in the rejection of the proposal. It shall be the responsibility of the prospective company to review all sections and attachments of the Consultant Services Agreement, including insurance requirements. If no objections are received, the City will assume the proposer is able to and will enter into the Consultant Services Agreement and fulfill the terms and requirements set therein. The city may recover any damages 6 accruing to the City as a result of the successful company's failure or refusal to execute the City's Consultant Services Agreement. B. The Cost Proposal (1 electronic PDF copy) The Cost Proposal should include a comprehensive summation of fees for the services: The total cost per task, including the following details. a) Develop a "plan" by conducting an initial assessment of the department's current EOC, including reviewing the existing network infrastructure, wiring, audio/video equipment, and identifying areas for improvement. Provide a report of the findings to the city. b) Prepare and submit a detailed design, including plans, specifications, and cost estimates for the EOC upgrade project. The design shall include, but not be limited to: • Ethernet outlet locations and configurations • HDMI wall input locations and connections to televisions • Coaxial phone line installation • Video switching control via tabletop touchscreen • Wire management and termination in the media closet • Rack system and power conditioning c) Provide assistance during the bidding period, including responding to questions and issuing clarifications or addenda as needed. d) Wire Perform installation and configuration of all components as per the approved design, including: • Installing ethernet outlets with two jacks per outlet at predetermined locations within the EOC • Installing and configuring 8 HDMI wall inputs to be connected to 2 - 65" televisions for dual video switching capabilities • Wiring a coaxial phone line into the ceiling of the EOC • Setting up a tabletop touch screen to control the video switching • Running all wires back to the media closet and terminating them into a rack system with power conditioning e) Test all systems to ensure proper functionality and train Department personnel on the use and maintenance of the new equipment, if applicable. 7 f) Prepare as-built drawings and submit them to the City upon project completion. The total budget allocated for this project is $75,000. Proposals must include a detailed breakdown of costs and demonstrate how the project will be completed within this budget. Any proposals exceeding this budget may be disqualified or subject to further negotiation. Procedures 1. Inquiries and addenda For inquiries regarding this RFP, please contact Captain Joshua Hendricks via electronic mail only at jhendricks@baldwinpark.com. Proposers must e-mail inquiries no later than 5:00 p.m. on Monday, July 1, 2024. Inquiries received after that date and time will not be answered. The City will issue any revisions to this RFP as addenda. The City will distribute addenda to all potential proposers and post addenda on the City’s website. Proposers are responsible for receipt of all addenda. Therefore, each proposer should contact the City to verify that he or she has received all addenda issued, if any. The City’s issuance of a written addendum is the only official method whereby the city will interpret, clarify, or provide additional information concerning this RFP. No oral revisions to any provision in this RFP shall be binding. 2. Anticipated Schedule Milestone Date RFP Issued Wednesday, June 20, 2024 Deadline for Inquiries Monday, July 1, 2024, by 5:00 pm Deadline for Proposals Monday, July 8, 2024, by 5:00 pm Interviews TBD if required Award Wednesday, July 17, 2024 Notice to Proceed (tentative) Thursday, July 18, 2024 8 SUBMITTAL OF PROPOSAL Consultants interested in responding to this Request for Proposal shall submit a proposal by 5:00 p.m. Monday, July 08, 2024. The proposal shall be organized as described in the “Proposal Contents” and sent via email to: Shirley Quiñones, Chief Deputy City Clerk squinones@baldwinpark.com RIGHT TO REJECT ALL PROPOSALS The City reserves the right to reduce or revise elements of the scope of work prior to the award of any Contract. Furthermore, the City reserves the right to reject any or all proposals submitted, and no representation is made hereby that any Contract will be awarded pursuant to this Request for Proposal or otherwise. All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written contract will be borne by the proposer. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind that may be incurred by the proposer. All proposals submitted to the City in response to this Request for Proposal shall become the property of the City. QUESTIONS If you have any questions regarding this Request for Proposal, please contact Captain Joshua Hendricks at jhendricks@baldwinpark.com or 626-813-5226 Monday through Thursday, 8:00 a.m. to 6:00 p.m. Enclosures: Attachment A: 2D Overhead Diagram of EOC Room A 2D overhead diagram of the EOC room, including room dimensions, is provided as a separate attachment to this RFP. Proposers should refer to this diagram when conducting their initial assessment and developing their upgrade plan. Attachment B: Consultant Services Agreement Please sign and return this form along with your completed pro posal. 15.69' 3.59' 19.39'5.14'28.97'23.75'3.02' 3.02' DOOR DOOR BPPD briefing room Attachment A Consultant Services Agreement Audio/Video, Networking, and Automation Upgrade ProjectFacility Page 1 of 5 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this ___________ by and between the City of Baldwin Park, ("City"), and _______________ ("Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the “Scope of Services” attached to and incorporated into this Agreement as Exhibit “A.” Duration of Scope of Services may be extended on a month-to-month basis but shall not exceed the total compensation. 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the “Scope of Services” attached to and incorporated into this Agreement as Exhibit “B.” 3. TIME FOR PERFORMANCE. Service Provider shall perform the services above described in a timely manner in accordance with the professional standard practices and the provisions of this agreement. This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date, unless sooner terminated as provided in Section 16 herein: A. Commencement Date: ____________ B. Expiration Date: _____________ C. Upon mutual agreement by the parties, this agreement may be extended for an additional two (2) one-year terms. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for alt purposes, an independent contractor and shall have control of alt work and the manner in which it is performed. Consultant shah be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and alt payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. Consultant Services Agreement Audio/Video, Networking, and Automation Upgrade ProjectFacility Page 2 of 5 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys’ fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it’s agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants’ liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non-owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker’s Compensation); (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker’s Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, Consultant Services Agreement Audio/Video, Networking, and Automation Upgrade ProjectFacility Page 3 of 5 agents or employees shall be in excess of Consultants’ insurance and not contributed with it. (3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (F) With respect to Workers’ Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer’s agreement in this regard shall be reflected in the Workers’ Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City’s ownership of documents includes any and all analysis, computations, plans, correspondence and/or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request, therefore. Consultant may retain copies of such products. Any re-use by City shall be at the sole risk of City and without liability to Consultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph “16” of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to Consultant Services Agreement Audio/Video, Networking, and Automation Upgrade ProjectFacility Page 4 of 5 and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on the proration of the compensation set forth in Exhibit “B”, attached hereto. Such payment will be subject to City’s receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney’s fees, to the prevailing party. In awarding attorney’s fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney’s fees paid and/or incurred in good faith. “Prevailing Party” shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply, and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties’ mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City’s behalf as Project Manager. (A) ______________ _______________ ______________ _______________ (B) City of Baldwin Park Att.: Cpt. Joshua Hendricks 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 226 23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to the City’s Designated Representative identified in Paragraph “21” of this Agreement. Consultant Services Agreement Audio/Video, Networking, and Automation Upgrade ProjectFacility Page 5 of 5 IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. CITY OF BALDWIN PARK By: Emmanuel J. Estrada Mayor Dated: Approved by By: City Attorney Dated: CONSULTANT: _____________________________ By: Name/Title Dated: STAFF REPORT ITEM NO. _____9_____ Page 1 / 2 TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works PREPARED BY: Anthony Vazquez, Public Works Manager DATE: June 19, 2024 SUBJECT: Approval for Purchase of Overhead Street Name Signs for Francisquito Avenue and Various Intersections SUMMARY This report seeks the City Council’s approval for purchase of illuminated street name signs (ISNS) and retroreflective street name signs (RSNS) to replace existing along Francisquito Avenue and various other intersections. The existing traffic signal street name signs are weathered and illegible and in need of replacement. The work will consist of purchasing and replacing a total of 45 signs along 14 intersections containing a total of nineteen 19 ISNS and 26 RSNS. The total estimated cost for this purchase is $79,622.55. RECOMMENDATION Staff recommends that Council: 1. Approve the purchase of forty-five (45) signs through Pacific Products Inc.; and 2. Authorize the Director of Finance to make the necessary budget transfers and adjustments for the proposed purchase of these signs and hardware; and 3. Authorize the Director of Public Works, or his designee, to complete all the proper documentation to process purchase order requisition for the purchase of these signs. FISCAL IMPACT This purchase will have no impact on the General Fund. The funds for this project were approved in the FY 2023- 24 Operations Budget. The following funds authorized for the completion of this project are as follows: Funds Description Amount Prop C Acct #245-50-550-53100-15622 – Street Name and Roadway Signs $34,622.55 Measure R Acct #254-50-550-53100-15622 – Street Name and Roadway Signs $45,000.00 Total $79,622.55 BACKGROUND The Department of Public Works Traffic Control Maintenance Division oversees the maintenance and operations of approximately sixty (60) signalized intersections throughout the City. The maintenance of these intersections includes preventative maintenance of city-owned traffic signal systems, safety lights, traffic control safety devices, and overhead street name signs. There are over 200 overhead street name signs which can be illuminated (ISNS) or retroreflective (RSNS). As part of its routine maintenance work, every six (6) months, Public Works staff will perform a night-time audit of all streetlights and signalized intersections making sure streets are illumi nated, signs are reflective, and line markings are visible. Based on the audit findings, Public Works Staff or the City’s contractor, will either replace bulbs within the ISNS housing or replace the entire sign when its reflectivity has faded and no longer meeting CA MUTCD (Manual on Uniform Traffic Control Devices) Standards. Page 2 / 2 DISCUSSION Over time, The Department of Public Works schedules replacements of traffic signs due mostly to their limited reflectivity or illegibility. Most recently, replacements of all street name signs was completed along the Pacific Avenue and Maine Avenue corridor between Arrow Hwy and the city limit. The current replacement program calls for the eventual replacement of all overhead street name signs that are in poor condition with the goal to have every sign replaced through various phases within the next two (2) years. This will be accomplished by utilizing a combination of resources including the department’s maintenance operations budget and/or through the City’s Capital Improvement Program (CIP). As part of this replacement phase, it has been determined that the overhead street name signs throughout the Francisquito Avenue corridor, and specific signs on Baldwin Park Blvd., and Frazier Street should be replaced and upgraded to new ISNS/ RSNS signs to provide an organized, efficient, and safe driving experience to residents and visitors to our community. In addition to replacing the street name signs, the mounting hardware will be inspected and replaced to ensure signs are properly mounted to each fixture. The selected vendor, Pacific Products and Services, is able to provide all signs requested on the quote with the Diamond Grade (DG) reflectivity in accordance to city specifications. The retroreflective vinyl used for these signs has a 12-year warranty on any fading or defect. These signs will help improve driver safety because of its highly efficient retroreflective optics, providing higher luminance values at distances most critical to drivers. Pacific Products is able to provide these signs within the required timeframe and provide the specific brand of sign (NUART) to keep all signage uniform. Pacific Products has worked with the City of Baldwin Park in the past and has met the criteria as a quality vendor. ALTERNATIVES 1. The City Council may choose not to approve the purchase of the signs at this time. This is not recommended as these signs are illegible and need replacement. 2. The City Council may direct staff with a desired alternative. CEQA REVIEW Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and are not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters, it has been determined that the action does not constitute a “project” under CEQA. LEGAL REVIEW None ATTACHMENTS 1. Copy of Requisition for Purchase of New Overhead Signs for Francisquito Ave. and Various Intersections 2. List of all ISNS-RSNS to be replaced 3. Three (3) quotes from different qualified vendors CITY OF BALDWIN PARK PURCHASE REQUISITION Date:05/21/24 Vendor:Pacific Products & Services LLC P.O. #: Requisition #:Address:2411 E. Winston Road Vendor #: Date Required:Anaheim, CA 92806 Order Date: Phone #:800) 320-3230 Fax #: One-time Purchase FY23-24 Item Qty Unit Catalog/Item No./Description Account No.Unit Price Total Amount Purchase Order for new overhead street name signs. These signs no longer meet CA MUTCD 245-50-550-53100-15622 34,622.55 standards and have to be replaced due to lack of retro-reflectivity, illegible, and fixtures are 254-50-550-53100-15622 45,000.00 no longer illuminating. The signs are beyond their expected service life and require replacment. There are a total of forty-five (45) signs located on Francisquito Ave, Baldwin Park Blvd, and Frazier St. The order will contain a mix of nineteen (19) illuminated street name signs (ISNS) and twenty-six (26) retro-reflective street name signs (RSNS). 0.00 The Selected vendor, Pacific Products and Services LLC, has submitted the lowest qualifying 0.00 quote and has previously provided products for the City of Baldwin Park. They are are able to meet the city timelines for compltion of this order. Subtotal:79,622.55 Tax: * National Signal's quote does not include freight or taxes.Shipping: Total:79,622.55 Please provide justification for purchase below: Annual purchase order needed for much needed sign replacement. Signs are required by law to be clear, visible, and reflective. Signage ensures driver safety and enhances street traffic control. Existing signs are illegible and not illuminated. Purchases exceeding $2,500 require three quotes. Please provide the information requested below. Justification required for Sole Source. Method:Vendors:Phone # or Web Address:Contact Person or Email:Quotes: Telephone Pacific Products & Services LLC 800) 320-3230 Anthony Rivas $79,622.55 X Email SWARCO (760) 734-5086 Melissa Lanini Internet NATIONAL (714) 441-7707 Peggy Lominac $77,662.00 plus taxes Other (Please provide explanation): Name of employee who obtained / received quotes:Gabriel Llamas/ Anthony Vazquez Division Head Approval: Department Head Approval: ($10,001.00 - $24,999.99 Requires CEO Approval) CEO Approval: Revised 6-27-2019 (Over $24,999.99 Requires City Council Approval) Francisquito Avenue And Various Intersections - Overhead Street Name Signs Location ISNS RSNS Puente Ave 2 Francisquito Ave 2 Dalewood Ave 2 Francisquito Ave 2 Vineland Ave 2 Francisquito Ave 2 Garvey Ave 2 Francisquito Ave 2 Maine Ave 2 (6 ft) Maine Ave 2 (6 ft) Baldwin Park Blvd 2 Francisquito Ave 2 (8ft) Frazier St 2 Francisquito Ave 2 Ramona Blvd 2 Francisquito Ave 2 Baldwin Park Blvd 1 (8ft) Bess Ave 2(6ft) Baldwin Park Blvd 1 (8ft) Stewart Ave 2 (8ft) Frazier St 2 (6 ft) Foster Ave 2 (6 ft) Frazier St 1 (6ft) Earl Ave 2 (6ft) Notes Post Mount Single Sided Single Sided Francisquito Avenue And Various Intersections - Overhead Street Name Signs Quote Date 5/30/2024 Quote # 22938 Bill To City of Baldwin Park 13135 Garvey Avenue Baldwin Park, CA 91706-4627 Ship To City of Baldwin Park Anthony 626-960-3993 x 518 Del Hrs: M-F 7A-2:30P 13135 Garvey Avenue Baldwin Park, CA 91706-4627 Pacific Products & Services LLC 7323 Lynwood Way Highland, Ca 92346 (800) 320-3230 / (909) 864-6006 Fax www.pacificproductsandservices.com Terms Net 30 Rep AR FOB Est Lead TimeShip Via Entered By ANTHONY Total Subtotal Sales Tax (10.25%) PRICE IS VALID FOR 30 DAYS Price is subject to change without notice at anytime. Part Number Description WEIGHT Qty Price Total SIGNS RSNS - VARX18 INCLUDES OMB-100 HARDWARE DG SHEETING 26 695.00 18,070.00T SIGNS ISNS - VARX18 DG FACE INCLUDES ALL HARDWARE DG SHEETING 19 2,850.00 54,150.00T DELIVERED $79,622.55 $72,220.00 $7,402.55 Quotation: 043024-1-PL Rev 1 Date: 5.21.24 (Quote is valid for 30 days) (Baldwin Park – Francisquito Ave Overhead Signs) Bill To: City of Baldwin Park Ship To:TBD 13135 Garvey Ave. Baldwin Park CA 91706 Phone: 626.960.3993, Ext: 519 Fax: E-mail: GLlamas@baldwinpark.com CONTACT SHIPPED VIA F.O.B. POINT DELIVERY TERMS Gabriel Llamas Common Carrier Shipping Point Est. 8 Weeks ARO Net 30 Days QTY PART NO.DESCRIPTION UNIT PRICE AMOUNT 13 NAIM-72-LED-D-NA-VIP-DECAL-OV w/ Standard ES-70 Mounting Hardware or Adjustable Mounting Hardware (less banding) Notes: 18”x72” IISNS Sign Body w/ LED Light Engine D= Double Sign Face 12” Round Baldwin Park City Decals OV= Protective Overlay Film VIP= Reflective Sheeting Green Background/White Letters 8”UC/6”LC Legend: (2) “Maine Ave” (3) “Frazier St” (2) “Bess Ave” (2) “Stewart Ave” (2) “Foster Ave” (2) “East Ave” $2,770.00 $36,010.00 4 NAIM-96-LED-D-NA-VIP-DECAL-OV w/ Standard ES-70 Mounting Hardware or Adjustable Mounting Hardware (less banding) Notes: 18”x96” IISNS Sign Body w/ LED Light Engine D= Double Sign Face 12” Round Baldwin Park City Decals OV= Protective Overlay Film VIP= Reflective Sheeting Green Background/White Letters 8”UC/6”LC Legend: (4) “Francisquito Ave” $3,149.00 $12,596.00 14489 Industry Circle La Mirada, CA 90638 Toll Free: 888 994-0300 2 NAIM-96-LED-S-NA-VIP-DECAL-OV w/ Standard ES-70 Mounting Hardware or Adjustable Mounting Hardware (less banding) Notes: 18”x96” IISNS Sign Body w/ LED Light Engine S= Single Sign Face 12” Round Baldwin Park City Decals OV= Protective Overlay Film VIP= Reflective Sheeting Green Background/White Letters 8”UC/6”LC Legend: (2) “Baldwin Park Blvd”” $2,837.00 $5,674.00 10 NARS-72-D-VIP-DECAL-OV w/ Adjustable Mounting Hardware (less banding) Notes: 18”x72” Non-illuminated Street Name Sign D= Double Sign Face 12” Round Baldwin Park City Decals OV= Protective Overlay Film VIP= Reflective Sheeting Green Background /White Letters 8” UC/6” LC Legend: (2) “Puente Ave” (2) “Dalewood Ave” (2) “Garvey Ave” (2) “Frazier St” (2) “Ramona Blvd” $913.00 $9,130.00 14 NARS-96-D-VIP-DECAL-OV w/ Adjustable Mounting Hardware (less banding) Notes: 18”x96” Non-illuminated Street Name Sign D= Double Sign Face 12” Round Baldwin Park City Decals OV= Protective Overlay Film VIP= Reflective Sheeting Green Background /White Letters 8” UC/6” LC Legend: (12) “Francisquito Ave” (2) “Baldwin Park Blvd.” $1,018.00 $14,252.00 *Price does not include freight or taxes *City specs were not provided at the time of quotation; pricing based on a previous quotation provided to the city. *Quote revised on 5.21.24 to add 11 ea 6’ and 2 ea 8’ NAIM LED signs to this quotation per Gabriel. PL Total $77,662.00 *Please refer to our website for our terms & conditions.* Have a great day! ____________________________________________ QUOTATION Estimator:Melissa Lanini Quote #:MRL050224A (760)734-5086 Agency:Baldwin Park City of melissa.lanini@swarco.com Job Name:RSNS & ISNS Bid Date:5/2/24 Bid Item Qnty Description Price Extension 13 6' ISNS ASSEMBLIES $1,908.00 $24,804.00 2 DECAL, CITY LOGO 2 6'x18" PANEL, 3M 1177 GREEN 1 ISNS HOUSING ASS'Y, READY FOR PRINCE LED TUBES 6'X18" 2 LED TUBE LIGHT, 6' T12/640-CL/5K, PRINCE TWO REQUIRED PER SIGN 1 ISNS MOUNTING KIT, 45' ARM, 6' SIGN 2- Maine Ave 2- Bess Ave 2- Stewart Ave 3- Frazier St 2- Earl Ave 2- Foster Ave 6 8' ISNS ASSEMBLIES $2,112.75 $12,676.50 2 DECAL, CITY LOGO 2 8'x18" PANEL, 3M 1177 GREEN 1 ISNS HOUSING ASS'Y, READY FOR PRINCE LED TUBES 8'X18" 2 LED TUBE LIGHT, 8' T12/40W-CL/5K, PRINCE TWO REQUIRED PER SIGN 1 ISNS MOUNTING KIT, 20' ARM, 8' SIGN 4- Francisquito Ave 2- Baldwin Park Blvd one side, Blank Green panel no legend one side 10 McCAIN RSNS, SG TYPE, 6'x18" 3M GREEN $1,355.50 $13,555.00 1 ZAP BRACKET SET 1 BALDWIN PARK DECAL 2- Puente Ave, 2- Dalewood Ave, 2- Vineland Ave, 2- Garvey Ave, 2- Frazier St, 2- Ramona Blvd 14 McCAIN RSNS, SG TYPE, 8'x18" 3M GREEN $1,136.50 $15,911.00 1 ZAP BRACKET SET 1 BALDWIN PARK DECAL 12- Francisquito, 2 Baldwin Park Blvd 2 McCAIN RSNS, FLUSH PELCO MOUNT, 6'x18" 3M GREEN $514.50 $1,029.00 1 BALDWIN PARK DECAL 2- Vineland Ave Tax 10.25% *subject to change $6,967.49 Reference Total $74,942.99 Prices firm for 90 days. Freight included. Add sales tax. Sale is subject to Swarco's standard terms and conditions. The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or legally privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited., If you received this in error, please contact the sender and delete the material from any computer. STAFF REPORT ITEM NO. _____10_____ Page 1 / 2 TO: Honorable Mayor and Members of the City Council FROM: Robert Lopez, Chief of Police DATE: June 19, 2024 SUBJECT: Review of the Fiscal Year 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program and Grant Award Modification (GAM) Request. SUMMARY This report provides the City Council with the opportunity to review the FY 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) program and the proposed Grant Award Modification (GAM) request, as required by the JAG program's 30-day governing body review period, before the Mayor signs the "Certifications and Assurances by the Chief Executive of the Applicant Government" form. RECOMMENDATION It is recommended that the City Council 1. Review the attached FY 2023 JAG Grant Award Letter/Agreement, Summary of FY 2023 JAG Grant Project (Original and Revised), and Grant Award Modification (GAM) Request; and 2. Provide any comments or feedback on the proposed changes to the grant manager within the 30-day review period; and 3. Authorize the Mayor to execute the "Certifications and Assurances by the Chief Executive of the Applicant Government" form. FISCAL IMPACT There is no fiscal impact associated with this action. BACKGROUND The Baldwin Park Police Department was awarded funding under the FY 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) program in September 2023. The original grant application proposed using the funds for a drone program. However, as of July 1, 2023, the JAG program no longer allows funds to be used for drones, so a grant modification is required. In light of this change, the Police Department has prepared a Grant Award Modification (GAM) request to reallocate the funds towards a critical officer training program through Performa Labs, which focuses on de- escalation, mental health crisis response, and strategic communication. As part of the JAG program requirements, the City must submit a signed "Certifications and Assurances by the Chief Executive of the Applicant Government" form to the Office of Justice Programs (OJP), U.S. Department of Justice (USDOJ). Before the Mayor can sign this form, the JAG program requires a 30-day governing body Page 2 / 2 review period, during which the City Council must have an opportunity to review the grant application and any proposed modifications. By presenting the FY 2023 JAG Grant Award Letter/Agreement, Summary of FY 2023 JAG Grant Project (Original and Revised), and Grant Award Modification (GAM) Request to the City Council, the Police Department is initiating the required 30-day review period. After this period, and in the absence of any objections from the City Council, the Mayor will be authorized to sign the Certifications and Assurances form. ALTERNATIVES 1. Provide alternate direction to staff. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to form. ATTACHMENTS 1. FY 2023 JAG Grant Award Letter/Agreement 2. Grant Award Modification (GAM) Request 3. CEO Certifications and Assurances Form FY23 Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance Washington, D.C. 20531 Name and Address of Recipient: CITY OF BALDWIN PARK 14403 E PACIFIC City, State and Zip:BALDWIN PARK, CA 91706 Recipient UEI:MQD3WRJ5RBN9 Project Title: Baldwin Park Police Project Award Number: 15PBJA-23-GG-03111-JAGX Solicitation Title: BJA FY 23 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation Federal Award Amount: $17,510.00 Federal Award Date: 9/22/23 Awarding Agency: Office of Justice Programs Bureau of Justice Assistance Funding Instrument Type:Grant Opportunity Category: D Assistance Listing: 16.738 - Edward Byrne Memorial Justice Assistance Grant Program Project Period Start Date: 10/1/22 Project Period End Date: 9/30/24 Budget Period Start Date: 10/1/22 Budget Period End Date : 9/30/24 Project Description: The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to states and units of local government. Through this opportunity, the Bureau of Justice Assistance (BJA) will award JAG Program funds to eligible units of local government as described in this FY 2023 JAG Program Local Solicitation. It will provide critical new tools and capabilities for serving the citizens of Baldwin Park. Page: 1 of 23 Award Letter September 22, 2023 Dear Josh Hendricks, On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs (OJP) has approved the application submitted by CITY OF BALDWIN PARK for an award under the funding opportunity entitled 2023 BJA FY 23 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation. The approved award amount is $17,510. Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information, Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award Offer also includes any Other Award Documents. Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. These requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the assurances and certifications, and the application as approved by OJP , so that they understand the award requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award. Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds. Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator, and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and certification, within 45 days from the award date. To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if you haven’t already completed the enrollment process in ASAP. The Entity Administrator should have already received an email from ASAP to initiate this process. Congratulations, and we look forward to working with you. Maureen Henneberg Deputy Assistant Attorney General Office for Civil Rights Notice for All Recipients The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial assistance from DOJ from discriminating in services and employment because of race, color, national origin, religion, disability, sex, and, for grants authorized under the Violence Against Women Act, sexual orientation and gender identity. Recipients are also prohibited from discriminating in services because of age. For a complete review of these civil rights laws and nondiscrimination requirements, in connection with DOJ awards, see https://ojp.gov/funding/ Explore/LegalOverview/CivilRightsRequirements.htm. Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. Page: 2 of 23 These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a nondiscriminatory manner to their service population or have employment practices that meet equal-opportunity standards. If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5). The OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance, please do not hesitate to contact the OCR at askOCR@ojp.usdoj.gov. Memorandum Regarding NEPA NEPA Letter Type OJP - Ongoing NEPA Compliance Incorporated into Further Developmental Stages NEPA Letter The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a subgrantee or third party.? Accordingly,?prior to obligating?funds for any of the specified activities, the grantee must first determine if any of the specified activities will be?funded by the grant. ? The specified activities requiring environmental analysis are: a. New construction; b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c.? A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d.? Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. Page: 3 of 23 Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan requirements, please see https://www.bja.gov/ Funding/nepa.html . NEPA Coordinator First Name Orbin Middle Name Last Name Terry Award Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. Recipient Information Recipient Name CITY OF BALDWIN PARK UEI MQD3WRJ5RBN9 Street 1 14403 E PACIFIC Street 2 City BALDWIN PARK State/U.S. Territory California Zip/Postal Code 91706 Country United States County/Parish Province Award Details Federal Award Date 9/22/23 Award Type Initial Award Number 15PBJA-23-GG-03111-JAGX Supplement Number 00 Federal Award Amount $17,510.00 Funding Instrument Type Grant Assistance Listing Number Assistance Listings Program Title 16.738 Edward Byrne Memorial Justice Assistance Grant Program Page: 4 of 23 Statutory Authority Title I of Public Law 90-351 (generally codified at 34 U.S.C. 10101-10726), including subpart 1 of part E (codified at 34 U.S.C. 10151-10158); see also 28 U.S.C. 530C(a) [X] I have read and understand the information presented in this section of the Federal Award Instrument . Project Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. Solicitation Title 2023 BJA FY 23 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation Application Number GRANT13963682 Awarding Agency OJP Program Office BJA Grant Manager Name Elaine Vanlandingham Phone Number 202-598-7415 E-mail Address Elaine.Vanlandingham@usdoj.gov Project Title Baldwin Park Police Project Performance Period Start Date 10/01/2022 Performance Period End Date 09/30/2024 Budget Period Start Date 10/01/2022 Budget Period End Date 09/30/2024 Project Description The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to states and units of local government. Through this opportunity, the Bureau of Justice Assistance (BJA) will award JAG Program funds to eligible units of local government as described in this FY 2023 JAG Program Local Solicitation. It will provide critical new tools and capabilities for serving the citizens of Baldwin Park. [X] I have read and understand the information presented in this section of the Federal Award Instrument . Financial Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Page: 5 of 23 Information, Financial Information, and Award Conditions. [X] I have read and understand the information presented in this section of the Federal Award Instrument . Award Conditions This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. 1 Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards Consistent with Executive Order 14074, “Advancing Effective, Accountable Policing and Criminal Justice Practices To Enhance Public Trust and Public Safety,” OJP has prohibited the use of federal funds under this award for purchases or transfers of specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any subrecipient (“subgrantee”) at any tier, to put in place specified controls prior to using federal funds under this award to acquire or transfer any property identified on the “controlled equipment” list. The details of the requirement are posted on the OJP web site at https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition: Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards), and are incorporated by reference here. 2 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." 3 Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. 4 Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2022 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that Page: 6 of 23 are obligated on or after the acceptance date of this FY 2022 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm. Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334. In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification. 5 Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide"). 6 Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. 7 Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide. 8 Compliance with general appropriations-law restrictions on the use of federal funds (FY 2022) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2022, are set out at https://www.ojp.gov/funding/Explore/ FY22AppropriationsRestrictions.htm, and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 9 Page: 7 of 23 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations. The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https:/ /www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data. 10 Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 11 Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by reference into the award. By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance. Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as appropriate. Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this Page: 8 of 23 award. 12 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 13 Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. 14 Employment eligibility verification for hiring under the award 1. The recipient (and any subrecipient at any tier) must-- A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1). B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this award of both-- (1) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to hire (or recruit for employment) certain aliens. C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1). D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. 4. Rules of construction A. Staff involved in the hiring process For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the Page: 9 of 23 hiring process with respect to a position that is or will be funded (in whole or in part) with award funds. B. Employment eligibility confirmation with E-Verify For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds. C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands. D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1). Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E- VerifyEmployerAgent@dhs.gov. Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance. 15 OJP Training Guiding Principles Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees. 16 Determination of suitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age. The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here. 17 Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high- risk" for purposes of the DOJ high-risk grantee list. 18 Required training for Grant Award Administrator and Financial Manager Page: 10 of 23 The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after October 15, 2020, will satisfy this condition. In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after the date the Entity Administrator enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of such a training on or after October 15, 2020, will satisfy this condition. A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition include a session on grant fraud prevention and detection. The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 19 Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award, the recipient-- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both-- a. it represents that-- (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds Page: 11 of 23 under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 20 Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code. Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements. 21 Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 22 Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency. 23 Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 24 All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants Page: 12 of 23 administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/ funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. 25 Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here. 26 Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. 27 Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of funding. 28 Reporting potential fraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the Page: 13 of 23 OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax). Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline. 29 Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first- tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 30 Restrictions on "lobbying" In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 31 Justice Information Sharing Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: https:/ / it.ojp.gov/ gsp_grantcondition. The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. 32 Avoidance of duplication of networks Page: 14 of 23 To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 33 Law enforcement task forces - required training Within 120 days of award acceptance, each current member of a law enforcement task force funded with award funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, must complete required online (internet-based) task force training. Additionally, all future task force members must complete this training once during the period of performance for this award, or once every four years if multiple OJP awards include this requirement. The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and Leadership (www.ctfli.org). The training addresses task force effectiveness, as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. If award funds are used to support a task force, the recipient must compile and maintain a task force personnel roster, along with course completion certificates. Additional information regarding the training is available through BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org). 34 Required monitoring of subawards The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award. 35 Any written, visual, or audio publications funded in whole or in part under this award, with the exception of press releases, shall contain the following statements: "This project was supported by Grant No. <AWARD_NUMBER> awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides guidance on allowable printing and publication activities. 36 Any Web site that is funded in whole or in part under this award must include the following statement on the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement. 37 Page: 15 of 23 Verification and updating of recipient contact information The recipient must verify its Grant Award Administrator, Financial Manager, and Authorized Representative contact information in JustGrants, including telephone number and e-mail address. If any information is incorrect or has changed, the award recipient’s Entity Administrator must make changes to contact information through DIAMD. Instructions on how to update contact information in JustGrants can be found at https://justicegrants.usdoj.gov/training/ training-entity-management. 38 Compliance with National Environmental Policy Act and related statutes Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient. Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the award, the recipient agrees to contact BJA. The recipient understands that this condition applies to new activities as set out below, whether or not they are being specifically funded with these award funds. That is, as long as the activity is being conducted by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds, this condition must first be met. The activities covered by this condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at https://bja.gov/Funding/nepa.html, for programs relating to methamphetamine laboratory operations. Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipients' existing programs or activities that will be funded by these award funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 39 Recipients utilizing award funds for forensic genealogy testing must adhere to the United States Department of Justice Interim Policy Forensic Genealogical DNA Analysis and Searching (https://www.justice.gov/olp/page/file/1204386/ download), and must collect and report the metrics identified in Section IX of that document to BJA. 40 Establishment of trust fund Page: 16 of 23 If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is required to establish a trust fund account. Recipients (and subrecipients) must maintain advance payments of federal awards in interest-bearing accounts, unless regulatory exclusions apply (2 C.F.R. 200.305(b)(8)). The trust fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate the award funds in the trust fund (including any interest earned) during the period of performance for the award and expend within 90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to OJP at the time of closeout. 41 All State and Local JAG recipients must submit quarterly Federal Financial Reports (SF-425). Additionally, State JAG and Local JAG Category Two ($25K or more) must submit semi-annual performance reports through JustGrants and Local JAG Category One (Less than $25K) must submit annual performance reports through JustGrants. Consistent with the Department's responsibilities under the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, the recipient must provide data that measure the results of its work. The recipient must submit quarterly performance metrics reports through BJA's Performance Measurement Tool (PMT) website: https:// bjapmt.ojp.gov/. For more detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage (https://bjapmt.ojp.gov/help/jagdocs.html). Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 42 Required data on law enforcement agency training Any law enforcement agency receiving direct or sub-awarded funding from this JAG award must submit quarterly accountability metrics data related to training that officers have received on the use of force, racial and ethnic bias, de- escalation of conflict, and constructive engagement with the public. 43 Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after October 1, 2022 The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of the first day of the period of performance for the award (October 1, 2022), however, the recipient may choose to incur project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum- - (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are removed by OJP (via an Award Condition Modification (ACM)). (A withholding condition is a condition in the award document that precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the condition is removed.) Except to the extent (if any) that an award condition expressly precludes reimbursement of project costs incurred "at- risk," if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding condition through an Award Condition Modification (ACM), the recipient is authorized to obligate (federal) award funds to reimburse itself for project costs incurred "at-risk" earlier during the period of performance (such as project costs incurred prior to award acceptance or prior to removal of an applicable withholding condition), provided that those project costs otherwise are allowable costs under the award. 44 If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA laboratory with access to CODIS. With the exception of Forensic Genetic Genealogy, no profiles generated under this award may be entered or uploaded into any non-governmental DNA database without prior express written approval from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS. Booking agencies should work with their state CODIS agency to ensure all requirements are met for participation in Rapid DNA (see National Rapid DNA Booking Operational Procedures Manual). 45 Page: 17 of 23 Submission of eligible records relevant to the National Instant Background Check System Consonant with federal statutes that pertain to firearms and background checks -- including 18 U.S.C. 922 and 34 U.S.C. ch. 409 -- if the recipient (or any subrecipient at any tier) uses this award to fund (in whole or in part) a specific project or program (such as a law enforcement, prosecution, or court program) that results in any court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the National Instant Background Check System (NICS), or that has as one of its purposes the establishment or improvement of records systems that contain any court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS, the recipient (or subrecipient, if applicable) must ensure that all such court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS are promptly made available to the NICS or to the "State" repository/database that is electronically available to (and accessed by) the NICS, and -- when appropriate -- promptly must update, correct, modify, or remove such NICS- relevant "eligible records". In the event of minor and transitory non-compliance, the recipient may submit evidence to demonstrate diligent monitoring of compliance with this condition (including subrecipient compliance). DOJ will give great weight to any such evidence in any express written determination regarding this condition. 46 Prohibition on use of award funds for match under BVP program JAG funds may not be used as the 50% match for purposes of the DOJ Bulletproof Vest Partnership (BVP) program. 47 Certification of body armor "mandatory wear" policies, and compliance with NIJ standards If recipient uses funds under this award to purchase body armor, the recipient must submit a signed certification that each law enforcement agency receiving body armor purchased with funds from this award has a written "mandatory wear" policy in effect. The recipient must keep signed certifications on file for any subrecipients planning to utilize funds from this award for ballistic-resistant and stab-resistant body armor purchases. This policy must be in place for at least all uniformed officers before any funds from this award may be used by an agency for body armor. There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty. Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards, and is listed on the NIJ Compliant Body Armor Model List. In addition, ballistic-resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information and the NIJ Compliant Body Armor List may be found by following the links located on the NIJ Body Armor page: https://nij.ojp.gov/ topics/equipment-and-technology/body-armor 48 Extreme risk protection programs funded by JAG must include, at a minimum: pre-deprivation and post-deprivation due process rights that prevent any violation or infringement of the Constitution of the United States, including but not limited to the Bill of Rights, and the substantive or procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State courts and United States courts (including the Supreme Court of the United States). Such programs must include, at the appropriate phase to prevent any violation of constitutional rights, at minimum, notice, the right to an in-person hearing, an unbiased adjudicator, the right to know opposing evidence, the right to present evidence, and the right to confront adverse witnesses; the right to be represented by counsel at no expense to the government; pre-deprivation and post-deprivation heightened evidentiary standards and proof which mean not less than the protections afforded to a similarly situated litigant in Federal court or promulgated by the State's evidentiary body, and sufficient to ensure the full protections of the Constitution of the United States, including but not limited to the Bill of Rights, and the substantive and procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State courts and United States courts (including the Supreme Court of the United States). The heightened evidentiary standards and proof under such Page: 18 of 23 programs must, at all appropriate phases to prevent any violation of any constitutional right, at minimum, prevent reliance upon evidence that is unsworn or unaffirmed, irrelevant, based on inadmissible hearsay, unreliable, vague, speculative, and lacking a foundation; and penalties for abuse of the program. 49 Expenditures prohibited without waiver No funds under this award may be expended on the purchase of items prohibited by the JAG program statute, unless, as set forth at 34 U.S.C. 10152, the BJA Director certifies that extraordinary and exigent circumstances exist, making such expenditures essential to the maintenance of public safety and good order. 50 FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 51 Exceptions regarding Prohibited and Controlled Equipment under OJP awards Notwithstanding any provision to the contrary in the other terms and conditions of this award, including in the condition regarding "Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards," the requirements for the “Transfer/Sale of Award-Funded Controlled Equipment to Other LEAs” and the requirements for the “Transfer/Sale of Award-Funded Controlled Equipment to NON-LEAs” do not apply to this award. 52 The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any tier) may be used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any accompanying accessories to support UAS. 53 Initial period of performance; requests for extension. The recipient understands that for award amounts of less than $25,000 under JAG (Category 1), the initial period of performance of the award is two years. The recipient further understands that any requests for an extension of the period of performance for an award of less than $25,000 will be approved automatically for up to a total of two additional years, pursuant to 34 U.S.C. 10152(f) and in accordance with the program solicitation associated with this award. Any request for an extension of the period of performance beyond a four-year award period will require approval, and the approval (if any) will be at the discretion of the Director of BJA. 54 Applicants must ensure that Limited English Proficiency persons have meaningful access to the services under this program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing language Page: 19 of 23 assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the Internet at www.lep.gov. 55 Cooperating with OJP Monitoring The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines, protocols, and procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial Officer (OCFO)) requests related to such monitoring, including requests related to desk reviews and/or site visits. The recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may result in actions that affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s). 56 Use of program income Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report, SF 425. 57 Compliance with 28 C.F.R. Part 23 With respect to any information technology system funded or supported by funds under this award, the recipient (and any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal funds. 58 Protection of human research subjects The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 59 Confidentiality of data The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23. 60 The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 61 The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among Page: 20 of 23 other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role of Authorized Representative during the period of performance under the award without first ensuring that the individual has the requisite legal authority. 62 In accepting this award, the recipient agrees that grant funds cannot be used for Facial Recognition Technology (FRT) unless the recipient has policies and procedures in place to ensure that the FRT will be utilized in an appropriate and responsible manner that promotes public safety, and protects privacy, civil rights, and civil liberties and complies with all applicable provisions of the U.S. Constitution, including the Fourth Amendment’s protection against unreasonable searches and seizures and the First Amendment’s freedom of association and speech, as well as other laws and regulations. Recipients utilizing funds for FRT must make such policies and procedures available to DOJ upon request. 63 Withholding of funds for Required certification from the chief executive of the applicant government The recipient may not expend or draw down any award funds until the recipient submits the required "Certifications and Assurances by the Chief Executive of the Applicant Government," properly-executed (as determined by OJP), and an Award Condition Modification has been issued to remove this condition. 64 Withholding of funds for Budget narrative or information The recipient may not expend or draw down any award funds until the recipient submits, and OJP reviews and accepts, the required budget information or narrative for the award, and an Award Condition Modification has been issued to remove this condition. 65 Recipient may not obligate, expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has reviewed and approved the Program Narrative portion of the application and has issued an Award Condition Modification (ACM) informing the recipient of the approval. [X] I have read and understand the information presented in this section of the Federal Award Instrument . Award Acceptance Declaration and Certification to the U.S. Department of Justice as to Acceptance By checking the declaration and certification box below, I-- A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this declaration and certification on behalf of the applicant. B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted (including by applicant’s legal counsel as appropriate and made available to me) a diligent review of all terms and conditions of, and all supporting materials submitted in connection with, this award, including any assurances and certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after, or at the time of the application submission and any materials that accompany this acceptance and certification); and (2) I have the legal authority to accept this award on behalf of the applicant. Page: 21 of 23 C. Accept this award on behalf of the applicant. D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent information or statement in this declaration and certification (or concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise. Agency Approval Title of Approving Official Deputy Assistant Attorney General Name of Approving Official Maureen Henneberg Signed Date And Time 9/18/23 9:33 PM Authorized Representative Declaration and Certification Entity Acceptance Title of Authorized Entity Official Consultant Name of Authorized Entity Official David Marquez Signed Date And Time 3/25/2024 6:20 PM Page: 22 of 23 Page: 23 of 23 GRANT AWARD MODIFICATION REQUEST FY 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program The Baldwin Park Police Department respectfully requests a modification to our FY 2023 JAG award to change the approved budget and project scope. We propose reallocating the $17,510.00 in grant funds originally intended for a drone program to provide critical de-escalation and mental health response training for our officers through Performa Labs and to purchase a Samsung Galaxy Tab S9 Ultra for use by our Support Services Captain to streamline program management and oversight. Justification for Modification: Upon further consideration and review of our community's needs, we believe investing in officer training and technology will have a more profound impact on public safety outcomes than the originally proposed drone program. The Performa Labs training directly addresses the pressing need for law enforcement to enhance skills in de-escalation, mental health crisis intervention, and strategic communication. Performa Labs offers a cost-effective, POST-approved online training solution that focuses on critical areas such as de-escalation, mental health crisis intervention, and strategic communication. These courses, which align with California's perishable skills training mandates under Penal Code Sections 13515.27, 13515.28, and 13519.2, can be complet ed by officers during their shifts, minimizing overtime and scheduling disruptions. In addition, we propose purchasing a Samsung Galaxy Tab S9 Ultra for $1,199.00 for our Support Services Captain. This tablet is well-suited for viewing training materials, analyzing data, and multitasking. This device will be used to access and review the Performa Labs training content, monitor officer progress, and manage the training program more efficiently, whether in the field or office. Proposed Budget Changes: We request approval to modify the budget as follows: 1. Reallocate the $17,510.00 originally designated for drone equipment and operator training 2. Apply $16,330.00 towards a SaaS agreement with Performa Labs for the following: • De-escalation Awareness & Communication Course • Mental Health Decision-Making Course • 46 officer seats • Initial subscription term from 8/1/2024 to 12/31/2024 3. Apply $1,199.00 towards the purchase of a Samsung Galaxy Tab S9 Ultra for the Support Services Captain Modified Project Scope: The Baldwin Park Police Department will enter into a SaaS agreement with Performa Labs, a sole- source provider, to deliver online officer training focused on de-escalation, mental health response, and strategic communication. The JAG funds will cover an initial 5-month subscription for 46 officer seats in two core courses: De-escalation Awareness & Communication and Mental Health Decision-Making. This training will equip our officers with vital skills to better serve our community, particularly in high-stress situations involving individuals in crisis. The courses incorporate real-world scenarios and follow California POST training standards. By completing this training, our officers will be better prepared to defuse tense situations, recognize signs of mental illness, and communicate effectively to achieve positive outcomes. Furthermore, the Samsung Galaxy Tab S9 Ultra will enable our Support Services Captain to manage and oversee the training program effectively. The tablet's portability and powerful features will allow the Captain to access training content, monitor progress, and analyze data while in the field or office, ensuring the program runs smoothly and achieves its intended goals. We firmly believe this investment in our human resources and technology will yield lasting dividends for public safety and community trust. Compared to in-person courses, the online, on- duty training model is cost-effective and minimally disruptive to operations. Our officers will still gain essential, POST-compliant skills to enhance job performance, while the Galaxy Tab S9 Ultra will streamline program management and oversight. Sincerely, Captain Joshua Hendricks Baldwin Park Police Department 626-960-1955 ext. 226 jhendricks@baldwinpark.com U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS Edward Byrne Memorial Justice Assistance Grant Program FY 2023 Local Solicitation Certifications and Assurances by the Chief Executive of the Applicant Government On behalf of the applicant unit of local government named below, in support of that locality’s application for an award under the FY 2023 Edward Byrne Memorial Justice Assistance Grant (“JAG”) Program, and further to 34 U.S.C. § 10153(a), I certify to the Office of Justice Programs (“OJP”), U.S. Department of Justice (“USDOJ”), that all of the following are true and correct: 1. I am the chief executive of the applicant unit of local government named below, and I have the authority to make the following representations on my own behalf as chief executive and on behalf of the applicant unit of local government. I understand that these representations will be relied upon as material in any OJP decision to make an award, under the application described above, to the applicant unit of local government. 2. I certify that no federal funds made available by the award (if any) that OJP makes based on the application described above will be used to supplant local funds, but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for law enforcement activities. 3. I assure that the application described above (and any amendment to that application) was submitted for review to the governing body of the unit of local government (e.g., city council or county commission), or to an organization designated by that governing body, not less than 30 days before the date of this certification. 4. I assure that, before the date of this certification— (a) the application described above (and any amendment to that application) was made public; and (b) an opportunity to comment on that application (or amendment) was provided to citizens and to neighborhood or community-based organizations, to the extent applicable law or established procedure made such an opportunity available. 5. I assure that, for each fiscal year of the award (if any) that OJP makes based on the application described above, the applicant unit of local government will maintain and report such data, records, and information (programmatic and financial), as OJP may reasonably require. 6. I have carefully reviewed 34 U.S.C. § 10153(a)(5), and, with respect to the programs to be funded by the award (if any), I hereby make the certification required by section 10153(a)(5), as to each of the items specified therein. _ Signature of Chief Executive of the Applicant Unit of Local Government _ Date of Certification _ _ Printed Name of Chief Executive _ Title of Chief Executive _ _ Name of Applicant Unit of Local Government _ _ _ Rev. April 21, 2023 STAFF REPORT ITEM NO. _____11_____ Page 1 / 2 TO: Honorable Mayor and Members of the City Council FROM: Robert Lopez, Chief of Police DATE: June 19, 2024 SUBJECT: Request for Authorization to Enter into a Software-as-a- Service (Saas) Agreement with Performa Labs, Inc. ("Performa") For Law Enforcement Training. SUMMARY This report seeks authorization from the City Council for the Chief Executive Officer to enter into a Software-as- a-Service (SaaS) agreement with Performa Labs, Inc. ("Performa") for law enforcement training services. RECOMMENDATION It is recommended that the City Council 1. Authorize the Chief Executive Officer to enter into a SaaS agreement with Performa Labs, Inc. for law enforcement training services; and 2. Authorize the Director of Finance to appropriate $16,330.00 from the Police Department’s training budget, account number 100-30-310-53200-00000, with the understanding that the City may be reimbursed through the FY 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and 3. Authorize the Chief Executive Officer or his designee to complete all appropriate documentation for the agreement. FISCAL IMPACT The total cost for the Performa training services under the SaaS agreement is $16,330.00 for the initial subscription term from August 1, 2024, to December 31, 2024. Funds for this agreement will initially come from the Police Department's training budget, account number 100-30-310-53200-00000. However, the City may be reimbursed for this expense through the FY 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program, as Baldwin Park was awarded $17,510.00 under Award Number 15PBJA-23-GG-03111-JAGX, subject to approval of a pending grant modification request. There will be no impact to the General Fund. BACKGROUND Performa Labs, Inc. offers a mobile app for law enforcement agencies with POST-approved, self-paced training. The training modules cover critical topics such as de-escalation and mental health decision-making. The app allows officers to complete interactive training on their mobile devices according to their schedules. Training in de-escalation and mental health contacts is crucial for law enforcement officers to serve and protect our community effectively. De-escalation techniques help officers defuse potentially volatile situations, reduce the need for force, and promote peaceful resolutions. By learning and applying these skills, officers can minimize the risk of harm to themselves, the individuals they interact with, and the community. Mental health training is equally important, as officers often encounter individuals experiencing a mental health Page 2 / 2 crisis. Understanding how to recognize and respond appropriately to these situations is essential for ensuring the safety and well-being of all involved. Through proper training, officers can learn to de-escalate individuals experiencing a mental health crisis, provide support, and connect individuals with the necessary resources and assistance. Performa Labs' training modules on de-escalation and mental health decision-making are designed to equip officers with the knowledge and skills needed to handle these challenging situations effectively. The interactive, scenario-based training allows officers to practice their skills in a safe and controlled environment, better preparing them for real-world encounters. Traditionally, officers attend in-person training classes to fulfill these requirements. However, this approach can be costly for law enforcement agencies, as it involves course fees, travel costs, and overtime pay to back-fill for officers absent from their scheduled work shifts to attend training. Performa Labs offers a cost-effective alternative to traditional in-person training. Their mobile app-based solution allows officers to complete POST-approved training courses at their own pace while on duty. This self-paced approach eliminates the need for officers to miss scheduled workdays to attend training classes, reducing overtime costs and minimizing the need for back-filling shifts. By leveraging Performa Labs' training solution, the Baldwin Park Police Department can provide its officers with the required perishable skills training more efficiently and cost-effectively. Officers can access the training modules through mobile devices, completing courses during downtime or while on duty. This flexibility saves on training costs and ensures officers maintain regular work schedules, reducing the strain on department resources. Furthermore, Performa Labs' training courses are POST-approved, ensuring that the content meets the California Commission on Peace Officer Standards and Training standards. This guarantees officers receive high-quality, relevant training that complies with state requirements. By investing in this training, the Baldwin Park Police Department ensures its continued commitment to promoting a safer community and fostering positive interactions between law enforcement and the public. The ultimate goal is to enhance officers' ability to respond to critical situations with empathy, understanding, and a focus on de- escalation, ultimately leading to better outcomes for all parties involved. ALTERNATIVES 1. Approve the authorization for the Chief Executive Officer to enter into the SaaS agreement with Performa Labs. 2. Do not approve the authorization and provide alternate direction to staff. LEGAL REVIEW The SaaS agreement has been reviewed by the City Attorney as to form. ATTACHMENTS 1. Performa Labs SaaS Agreement 2. Performa Labs Price List and Service Fee Calculation 3. Performa Labs Sole Source Documentation Letter 1 Performa SaaS Agreement PERFORMA SOFTWARE-AS-A-SERVICE AGREEMENT THIS PERFORMA SOFTWARE-AS-A-SERVICE AGREEMENT (together with all attachments hereto, the “Agreement ”), is made effective as of (the “Effective Date”) and supersedes any previous agreements regarding PERFORMA SOFTWARE-AS-A-SERVICE, by and between PERFORMA LABS, INC., a Delaware corporation having its principal place of business at 19600 Fairchild Rd, Suite 300, Irvine, CA 92612 (“PERFORMA”) and the City of Baldwin Park, a municipal corporation, having its principal place of business at 14403 E Pacific Avenue, Baldwin Park, CA 91706 (“Client”). Recitals WHEREAS, PERFORMA's App (as defined below) and proprietary training material provide to California peace officers self-study training that is approved and certified by the California Commission on Peace Officer Standards and Training (“POST”); WHEREAS, the California state legislature requires California peace officers to complete certain POST-certified training courses during each POST Mandate Cycle (as defined below) (completion of each such training course, “POST Credit”); WHEREAS, the App allows law enforcement agencies to train peace officers using realistic scenarios based on actual body worn camera footage, allows App users flexibility to complete training at their convenience and in accordance with an agency’s policy, schedule, and allows agencies to monitor the progress and completion of training; and WHEREAS, Client desires to utilize the App in conjunction with in-person and other training programs to comply with POST requirements, to simplify and decrease the effort, time, and cost of training, and to increase the efficacy of Client’s training program. NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, PERFORMA and Client agree as follows: 1. Definitions. As used in this Agreement, the following capitalized terms have the meanings set forth below: 2 Performa SaaS Agreement “Admin Console” is a function provided in connection with the App to allow designated Client Admin(s) to access Admin Reports electronically. “Admin Report” means data provided in electronic form created and compiled by PERFORMA for Client Admin(s) concerning the progress and completion of Modules by Users. “Anonymized Data” means electronic data or information compiled or derived by PERFORMA based on User Data that has been deidentified, aggregated or anonymized such that it cannot reasonably be linked to Client or a particular User. “App” means the iOS and Android mobile application that PERFORMA provides to Client Admins and Users to access the Service. “Client Admins” means the persons employed by Client who shall be PERFORMA’s primary points of contact regarding the Service. Client shall have at least one designated Client Admin. Each Client Admin shall have access to Admin Reports. “Module” means a proprietary self-study training module consisting of four (4) Training Courses available to authorized Users through the App. “POST Mandate Cycle” means each two-year training period established by the California state legislature during which peace officers shall complete certain POST-certified training content for POST Credit, if applicable. A POST Mandate Cycle runs from January 1, 2021 through December 31, 2022; January 1, 2023 through December 31, 2024; and so on and so forth every two (2) calendar years thereafter. “Seat” means access to the Service via the App by a single unique User for the completion of one (1) Training Course or Module (as set forth on Attachment A), and such Training Course’s or Module’s associated POST Credit, if applicable, during the Subscription Term or Renewal Term then in effect. “Service” means providing (i) those Training Courses and Modules set forth on Attachment A to Users via the App and (ii) Admin Reports to Client Admins via the App or 3 Performa SaaS Agreement electronically. The Service includes PERFORMA’s storing, hosting, managing, maintaining, and supporting the Software, App, and Admin Console. “Service Fees” means the total fees charged for all Seats purchased during the Term of this Agreement. “Software” means PERFORMA’s proprietary software (including algorithms and domain expertise) and associated third-party software used by PERFORMA to provide the Service. “Subscription Term” means the period during which PERFORMA shall make the Software available for use by Users as set forth on Attachment A. “Term of this Agreement” means the period commencing on the Effective Date and terminating upon termination of this Agreement. The Term of this Agreement shall include the Subscription Term together with all Renewal Terms (as defined below), if any. “Training Course” means a single training course completed by a User during the Subscription Term or Renewal Term then in effect. “Users” means those Client personnel authorized to use the App and the Service. “User Data” means all electronic data or information submitted by Client and Users to the Service, as well as any electronic data or information generated or recorded by Performa concerning Client or Users’ use of the Service. 2. Provision of the Service. PERFORMA shall make the Service available to Client and Users during the Subscription Term pursuant to the terms and conditions set forth in this Agreement. 3. Use of the Service. 3.1 POST Reporting. When a User completes or passes a Training Course or Module eligible for POST Credit, Client authorizes PERFORMA to report to POST the name of the User and the results of the Training Course or Module. 3.2 Client Responsibilities. 3.2.1 Client Admins. Client shall notify PERFORMA in writing of the name, title, telephone number, and email address of each of its Client Admins. 4 Performa SaaS Agreement Client shall keep this information up to date during the Term of this Agreement. Client shall have at least one designated Client Admin at all times during the Term of this Agreement. 3.2.2 User Eligibility and Conduct. Client shall provide the names and email addresses (departmental or Client web domain email addresses only) of those persons who shall be Users of the Service. Client shall submit User information in an electronic format provided or specified by PERFORMA. 3.2.1.1 Client is responsible for determining the eligibility of persons who it designates as Users under this Agreement. Users shall be employees of Client and at least 18 years of age. 3.2.1.2 Client shall be liable for any conduct or actions of its Users that violates this Agreement. 3.2.1.3 Client shall notify PERFORMA within five (5) days of any User who is no longer eligible or authorized to be a User, including but not limited to ineligibility by reason of termination of employment with Client. 3.2.2 Client Policies. Client shall establish a training schedule and policies governing its Users’ use of the Service, which policies shall not conflict with the terms set forth in this Agreement. As between Client and PERFORMA, Client shall be solely responsible for scheduling permitted times that Users may access the Service and ensuring that its Users complete all training in a timely manner (e.g., prior to the termination of a POST Mandate Cycle, the Subscription Term, or a Renewal Term, as applicable). 3.2.3 Client-Determined Responses. From time to time Client may, in its sole and reasonable discretion, determine and assign responses to 5 Performa SaaS Agreement questions posed to its Users in Training Courses; provided, that Client shall ensure any such responses comply with Client policies, practices, and guidelines; provided further, that Client acknowledges PERFORMA undertakes no obligation to review or confirm the accuracy of any such responses, and disclaims all liability in connection with any such responses; and provided further, that Client shall indemnify, hold harmless, and defend PERFORMA from any liability, losses, suits, claims, damages, and expenses which arise out of any such responses. 3.3 Usage Guidelines. 3.3.1 Permitted Use. Client and Users shall use the Service solely for training Users and monitoring Users’ training progress through the Admin Console as contemplated by this Agreement. 3.3.2 License Grant and Restrictions. 3.3.2.1 PERFORMA hereby grants a license to one (1) Seat to each User of the Service. Once a Seat is assigned to a User, (i) the User shall create a User ID and password, (ii) such Seat license may not be transferred to another User. Access to that Seat and its related training content, and the license granted thereto, shall automatically terminate upon the earlier of (A) the termination of the Subscription Term or Renewal Term then in effect, and (B) the date such User is no longer permitted to access the Service, including as a result of Client’s termination of User’s employment. 3.3.2.2 Upon commencement of a Renewal Term, each User shall be granted a new license to one (1) Seat to access the Service, complete the associated Training Course or Module (as set forth on Attachment A), and obtain associated POST Credit, if applicable; provided that Client shall remit to 6 Performa SaaS Agreement PERFORMA Service Fees for each Seat during the Renewal Term in accordance with Section 4.1. 3.3.3 Additional Seat Purchases. Client may, from time to time during the Term of this Agreement, elect to assign Seats in excess of that number of Seats purchased on Attachment A to Users through the Admin Console (such Seats, the “Additional Seats”). Each Additional Seat assigned to a User shall be subject to PERFORMA’s prices then - prevailing rates and Client shall remit payment for all such Additional Seats upon receipt of PERFORMA’s invoice therefor in accordance with Section 4. Users of Additional Seats shall be subject to those terms and conditions set forth herein that are applicable to Seats. 3.3.4 Prohibited Uses. 3.3.4.1 Client, Client Admins, and Users shall not copy, reverse engineer, license, sublicense, sell, resell, rent, transfer, lease, assign, distribute, time share, or otherwise commercially exploit or make the Service, App, Admin Console, and Modules available to any third party. Without limiting the generality of the foregoing, Users and Client Admins may not take screenshots or screen captures or any other reproduction of the App or Modules. 3.3.4.2 Client, Client Admin(s), and Users shall not attempt to gain unauthorized access to the Service, App Modules, Admin Console, and related systems or networks. 3.3.4.3 Client, Client Admin(s), and Users shall not share their login information to access the App, including User IDs and passwords, with any other persons or display any content of the Modules to any other persons. 3.3.5 Compliance with Guidelines. Client shall be responsible for ensuring that all Client Admins and Users comply with the use guidelines set 7 Performa SaaS Agreement forth in this Section 3.3, as well as any additional reasonable guidelines and policies established by Client for their personnel regarding use of the App and Service as communicated to PERFORMA by Client from time to time during the Term of this Agreement. PERFORMA reserves the right to block access to the Service by any person who violates the terms of this Agreement or otherwise interferes with PERFORMA’s ability to provide the Service to any Client, Client Admin, or User. 3.3.6 Accessing the App. Client, Client Admins, and Users shall download the App using a private link provided by PERFORMA. Client, Client Admins, and Users shall provide their own Internet service and mobile devices operating on either iOS or Android operating systems. No other operating systems are supported at this time. The Service is not available through a web browser. 3.3.7 Supported Software. PERFORMA supports use of the App only on devices using the most current version of the iOS or Android operating systems and the prior two versions of such operating systems. New releases of the iOS or Android operating systems may not be supported for up to three months after their public release. 4. Service Fees and Payments. 4.1 Minimum Purchase. Client shall pay in advance the Service Fees specified in Attachment A based on the number of Seats purchased by Client. Client shall purchase one (1) Seat during the Subscription Term and each Renewal Term, if applicable, for each of Client’s sworn peace officers and peace officer trainees or cadets. Client may purchase additional Seats for anticipated hiring during the Term of this Agreement. 4.2 Refunds. Service Fees are not refundable in whole or in part in the event that Users do not use, complete, or pass the Training Course or Module for which the Seat was purchased. 8 Performa SaaS Agreement 4.3 Invoicing & Payment. The Service Fees shall be invoiced by PERFORMA as set forth on Attachment A. Payments are due within 30 days of Client’s receipt of the invoice. Any invoices unpaid after 30 days will be subject to interest at the rate of ten percent (10%) per annum. 4.4 Automatic Renewal. At the end of the Subscription Term, this Agreement may be renewed for additional terms at the sole and absolute discretion of Client. Client shall provide written notice of renewal for an additional one (1) year term (“Renewal Term”) Client shall advise PERFORMA of changes to the aggregate number of Client’s sworn peace officers and/or peace officer trainees or cadets employed by Client upon commencement of the Renewal Term and the information set forth in Section 3.2.2 so that each such person may have access to the App extended or removed as an authorized User. 4.5 Service Fee Adjustments. Service Fees shall adjust upon commencement of each Renewal Term to reflect PERFORMA’s then-prevailing rates. In addition, from time to time during the Term of this Agreement PERFORMA may adjust its Service Fees for all Seats purchased after the effective date of such adjustment upon written notice to Client. 4.6 Multi-Year Discount. Notwithstanding the terms set forth in Section 4.5, in the event PERFORMA has agreed to a multi-year Service Fee discount in exchange for Client’s agreement to commit to a Term of this Agreement in excess of one (1) year (a “Multi-Year Discount”), such Multi-Year Discount shall remain in effect and any Service Fee price adjustments shall not take effect until the term for which such Multi-Year Discount applies terminates (the “Multi-Year Discount Term”). The Multi-Year Discount and Multi-Year Discount Term, if any, shall be set forth in Attachment A. If Client terminates this Agreement pursuant to Section 9.1 prior to termination of the Multi-Year Discount Term, PERFORMA shall be entitled to receive a true-up amount equal to the difference between (i) the Service Fees PERFORMA would have earned (including as a result of any price adjustments) had 9 Performa SaaS Agreement the Multi-Year Discount not been in effect, and (ii) the Service Fees subject to the Multi-Year Discount. 4.7 Suspension of Service. If the Service Fees (except fees then subject to Client’s good faith dispute) are 45 days or more overdue, then, in addition to any of its other rights or remedies, PERFORMA may suspend Client’s access to the Service, without liability to Client, until all such amounts are paid in full. 4.8 Taxes. Unless otherwise stated, PERFORMA’s fees do not include any local, state, federal, or foreign taxes, levies or duties of any nature (“Taxes”). Client is responsible for paying all Taxes, excluding taxes based only on PERFORMA’s income. If PERFORMA has the legal obligation to collect or remit Taxes for which Client is responsible under this section, the amount of such Taxes shall be invoiced to and paid by Client unless Client provides PERFORMA with a valid Tax exemption certificate authorized by the appropriate taxing authority. 5. Proprietary Rights. 5.1 Reservations of Rights. Client acknowledges that in providing the Service, PERFORMA utilizes (i) the PERFORMA name, the PERFORMA logo, the PERFORMA- LABS.com domain name, the product and service names associated with the Service, and other registered or unregistered trademarks and service marks; (ii) certain audio and visual information, documents, software and other works of authorship; and (iii) other technology, software, hardware, products, processes, algorithms, user interfaces, know-how, and other trade secrets, techniques, designs, inventions and other tangible or intangible technical material or information (collectively, “PERFORMA Technology”) and that the PERFORMA Technology is covered by intellectual property rights owned or licensed by PERFORMA (collectively, “PERFORMA IP Rights”). Other than as expressly set forth in this Agreement, no license or other rights in or to the PERFORMA Technology or PERFORMA IP Rights are granted to Client, Client Admins, or Users, and all such licenses and rights are and shall remain with PERFORMA and its licensors and are hereby expressly reserved. 10 Performa SaaS Agreement 5.2 License Grant. PERFORMA grants Client and its Users a worldwide, non-exclusive, non-transferable, non-sublicensable right to access and use the App and Software hosted by PERFORMA in connection with PERFORMA’s provision of the Service in accordance with the terms of this Agreement. 5.3 Restrictions. Client and Users shall not (i) modify, copy, or create derivative works based on the Service or the PERFORMA Technology; (ii) create Internet “links” to or from the Service, or “frame” or “mirror” any content forming part of the Service; (iii) bypass or breach any security device or protection used by the Service or access or use the Service other than by a User through the use of his or her own then-valid access credentials; (iv) remove, delete, alter, or obscure any trademarks, specifications, documentation, end-user license agreement, warranties, or disclaimers, or any copyright, trademark, patent, or other intellectual property or proprietary rights notices from the Service; or (v) disassemble, reverse engineer, decode, or decompile the Service or PERFORMA Technology, or otherwise attempt to derive or gain access to it, for any reason whatsoever, including to (A) build a competitive product or service, (B) build a product or service using similar ideas, features, functions or graphics of the Service, or (C) copy any ideas, features, functions or graphics of the Service. Client, Client Admins, and Users may not create, store, or disseminate screenshots or capture screen images from the App, Module(s), or Admin Console. 5.4 Suggestions. PERFORMA shall have a royalty-free, worldwide, perpetual license to use or incorporate into the Service any suggestions, ideas, enhancement requests, feedback, recommendations, or other information provided by Client or its Users relating to the operation of the Service. 5.5 User Data and Anonymized Data. Client Admin(s) and User(s) may access electronically certain User Data and Anonymized Data that PERFORMA derives therefrom. The parties agree that all such User Data and Anonymized Data are the exclusive property of PERFORMA; provided, however, that PERFORMA shall maintain the confidentiality of all User Data and shall not disclose User Data to 11 Performa SaaS Agreement any third party without the written consent of Client unless required to do so in response to a subpoena, discovery request, document request, Public Records Act request, or any other valid court order, or as otherwise required by applicable law or regulation. 5.6 Compelled Disclosure. In the event PERFORMA is required by law, regulation, or a valid and effective subpoena or order issued by a court of competent jurisdiction to disclose User Data or any other information (with the exception of Anonymized Data) related to this Agreement (any such request, a “Compelled Disclosure”), PERFORMA shall promptly notify Client in writing of the existence, terms and circumstances surrounding such Compelled Disclosure so that Client may take any measures, at Client’s expense, that it deems appropriate to oppose or respond to the request. At Client’s request, PERFORMA shall provide all cooperation and assistance as may reasonably be requested by Client in responding to the Compelled Disclosure, or seeking a protective order or other appropriate remedy to prevent or limit the scope of any such Compelled Disclosure. Client shall promptly reimburse PERFORMA for all costs or expenses of whatever kind, including personnel-related costs, reasonable attorneys’ fees, court costs and expenses, and court sanctions or penalties, incurred by PERFORMA in responding to any Compelled Disclosure. 6. Warranties, Limitations, and Disclaimers. 6.1 PERFORMA Warranty. PERFORMA warrants that it will provide the Service in a manner substantially consistent with this Agreement and any documentation provided by PERFORMA in connection with the Service. 6.2 Sole Remedy for PERFORMA Warranty. In the event that PERFORMA provides the Service on the terms set forth in this Agreement in a manner that significantly affects the use of the Service, the App, or Admin Console and Client so notifies PERFORMA with a written report of such failure via email to customerservice@performa-labs.com, PERFORMA's sole obligation shall be to use commercially reasonable efforts to correct such failure promptly. 12 Performa SaaS Agreement 6.3 Limitations. Although PERFORMA has used its diligent efforts to ensure the accuracy, completeness, timeliness, and accessibility of the Service, Module(s), App, and Admin Console, Client agrees that neither PERFORMA nor PERFORMA's third-party software or service providers shall have any liability whatsoever for the accuracy, completeness, timeliness, or accessibility of the Service, Module(s), App, and Admin Console, or for any decision made or action taken by Client or Users in reliance upon information or data conveyed through the Service, Module(s), App, and Admin Console, or for interruption of any aspect of the Service, Module(s), App, and Client Console. Client agrees and acknowledges that PERFORMA shall in no event be held responsible for any problems with the Service, Module(s), App or Admin Console attributable to the public or private Internet infrastructure or Client’s and Users’ ability to connect to the Internet. 6.4 Authorization. PERFORMA is either (i) the owner of the Software, App, Admin Console, and Module(s) or (ii) authorized to provide the Service pursuant to the terms of this Agreement, and has sufficient right, title, and interest in the Software, App, Admin Console, and Module(s) to grant the license contemplated by this Agreement, and (iii) PERFORMA is not currently engaged in any litigation or legal proceeding of any kind, the subject of which is the Service, Software, App, Admin Console, and Module(s); and to the knowledge of PERFORMA, no legal action pertaining in any manner to the Service, Software, App, Admin Console, and Module(s) is threatened. 6.5 Open-Source Software. The Service, Software, and App do not make use of Open- Source Software in any way that would otherwise make the Service, Software, or App Open-Source Software. 6.6 Disclaimer. EXCEPT AS EXPRESSLY PROVIDED IN SECTION 7.1, THE SERVICES ARE PROVIDED BY PERFORMA AND ITS THIRD-PARTY SOFTWARE AND SERVICE PROVIDERS WITH NO WARRANTIES OF ANY KIND EXCEPT THOSE EXPRESSLY SET FORTH IN THIS SECTION 6, AND PERFORMA AND ITS THIRD-PARTY SOFTWARE AND SERVICE PROVIDERS HEREBY DISCLAIM ANY AND ALL OTHER EXPRESS 13 Performa SaaS Agreement AND/OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND ANY WARRANTIES ARISING FROM A COURSE OF DEALING, USAGE, OR TRADE PRACTICE. PERFORMA DOES NOT WARRANT THAT THE SERVICE, MODULE(S), APP, AND ADMIN CONSOLE WILL BE UNINTERRUPTED, ERROR FREE, OR COMPLETELY SECURE. 7. Limitation of Liability. 7.1 Limitation of Action. Except for actions for non-payment or breach of intellectual property rights, no action (regardless of form) arising out of this Agreement may be commenced by either party more than two (2) years after the cause of action has accrued. 7.2 Limitation of Liability. EXCEPT FOR ACTIONS FOR NON-PAYMENT, BREACH OF INTELLECTUAL PROPERTY RIGHTS, OR BREACHES OF SECTIONS 3.3 OR 5.3, IN NO EVENT SHALL EITHER PARTY BE ENTITLED TO INCIDENTAL, INDIRECT, CONSEQUENTIAL, OR RELIANCE DAMAGES, INCLUDING DAMAGES FOR LOST PROFITS, UNDER ANY CLAIM OR CAUSE OF ACTION, WHETHER BASED ON LEGAL OR EQUITABLE DOCTRINES. IN NO EVENT WILL PERFORMA’S LIABILITY TO CLIENT ARISING OUT OF, RELATING TO, OR IN CONNECTION WITH THIS AGREEMENT, FROM ALL CAUSES OF ACTION AND UNDER ALL THEORIES OF LIABILITY, EXCEED THE ACTUAL AMOUNT PAID TO PERFORMA BY CLIENT IN THE 12 MONTHS PRECEDING THE ACCRUAL OF THE CAUSE OF ACTION THAT GIVES RISE TO THE CLAIM. 7.3 Data Charges. In no event shall PERFORMA be liable for data or connection charges incurred by Client, Client Admin(s), and Users to download, access, or use the App, Admin Console, or Service. 7.4 Basis of Bargain; Failure of Essential Purpose. Client acknowledges that PERFORMA has furnished access to the Service, App, Admin Console, and Module(s)in reliance upon the limitations of liability and the disclaimers of warranties and damages set forth herein, and that the same form an essential 14 Performa SaaS Agreement basis of the bargain between the parties. Client agrees that the limitations and exclusions of liability and disclaimers specified herein will apply and survive termination even if found to have failed their essential purpose. 8. Insurance. 8.1 Without limiting Client’s right to indemnification, it is agreed that PERFORMA shall secure, prior to commencing any activities under this Agreement, and maintain, during the term of this Agreement, insurance coverage as follows: 8.1.1 Workers’ Compensation Insurance as required by California law and Employers Liability Insurance in a minimum amount of One Million Dollars ($1,000,000) per occurrence. 8.1.2 Commercial General Liability Insurance, including coverage for Premises and Operations, Contractual Liability, Personal Injury Liability, Products/Completed Operations Liability, and Independent Contractor’s Liability, in an amount not less than $2,000,000 per occurrence, $4,000,000 annual aggregate, written on an occurrence form. Excess/Umbrella insurance may be used to satisfy this requirement. 8.1.3 Professional Liability Insurance in an amount not less than $2,000,000 per occurrence, and PERFORMA shall maintain such coverage for at least one (1) year from the termination of this Agreement. Such insurance shall be written on a primary basis, but may include a deductible or self-insurance retention of not more than $10,000 per occurrence, provided that such deductible is disclosed to Client, in writing, at the inception of this Agreement. 8.2 Each insurance policy required by this Agreement shall contain the following clause or shall otherwise provide for the following conditions: “This insurance shall not be cancelled, or limited in scope or coverage, until after thirty (30) days prior written notice has been given to the City Clerk, City of Baldwin Park, except in the 15 Performa SaaS Agreement event of cancellation for non- payment of premium which shall provide for not less than ten (10) days’ notice.” 8.3 Each insurance policy required by this Agreement, except those policies for Professional Liability and Workers’ Compensation, shall contain the following clauses or shall otherwise provide for the following conditions: 8.3.1 “It is agreed that any insurance maintained by PERFORMA, pursuant to this Agreement, shall be primary to, and not contribute with, any insurance or self-insurance maintained by the City of Baldwin Park.” 8.3.2 “The City of Baldwin Park, its officers, agents, employees, representatives and City-designated volunteers are added as additional insureds as respects the acts, omissions, operations and activities of, or on behalf of, the named insured, in regard toproducts supplied to, or work or services performed for, or related to, the City of Baldwin Park.” 8.4 Prior to commencing any work under this Agreement, PERFORMA shall deliver to Client insurance certificates confirming the existence of the insurance required under this Agreement, and including the applicable clauses referenced above. Also, within thirty (30) days of the execution date of this Agreement, PERFORMA shall provide Client: (i) endorsements to the insurance policies which add to these policies the applicable clauses referenced above; or (ii) in lieu of said endorsements, documentation acceptable to Client evidencing that the coverage, terms, and conditions set forth in the above-referenced clauses are otherwise included in said insurance policies. Insurance required hereunder shall be placed with insurers: (i) admitted to write insurance in California; (ii) possessing an A. M. Best’s rating of A VII or higher; or (iii) otherwise acceptable to Client, with prior written permission from Client. In the event that a claim or other legal action is filed against Client, and if Client, in its good faith opinion, believes it may have coverage under any of the insurance required herein, then Client has the right to demand, and to receive within a reasonable time period, copies of the insurance 16 Performa SaaS Agreement policies related to such required insurance; provided, however, that this provision shall not apply if the Parties agree that PERFORMA shall fully defend, hold harmless, and indemnify Client against any such claim or other legal action. 8.5 In addition to other remedies Client may have if PERFORMA fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, Client may, at its sole option: 8.5.1 Instruct PERFORMA to stop work under this Agreement and/or withhold any payment(s) which become due to PERFORMA hereunder until PERFORMA demonstrates compliance with the requirements hereof; or 8.5.2 Terminate this Agreement. 8.5.3 Exercise of any of the above remedies, however, is an alternative to other remedies Client may have and is not the exclusive remedy for PERFORMA’s failure to maintain insurance or secure appropriate endorsements. 8.6 Nothing herein contained shall be construed as limiting in any way the extent to which PERFORMA may be held responsible for payments of damages to persons or property resulting from PERFORMA’s (or PERFORMA’s contractors/subcontractor, if any) performance of the work covered under this Agreement. 8.7 In the event PERFORMA hires other persons or firms to perform some of the work related to this Agreement, PERFORMA shall ensure, and certify to Client in writing that: (i) the acts or omissions of such persons or firms are covered under the above-referenced liability insurance; or (ii) such firms maintain insurance equal to or better than, and subject to the same limits, terms and conditions as, the insurance required of PERFORMA under this Agreement (except for firms which are not performing professional services-such firms shall not be required to carry the above-referenced professional liability insurance); and in either instance, 17 Performa SaaS Agreement PERFORMA shall provide, or cause to be provided, evidence of such insurance coverage, reasonably acceptable to Client. 8.8 Client’s Risk Manager is hereby authorized to amend the requirements set forth herein in the event he or she determines that such reduction is in Client’s best interest. 9. Indemnification. 9.1 Client Indemnification. Subject to PERFORMA’s indemnification obligations in Section 8.2, and in addition to Client’s indemnification obligations set forth in Section 5.6, Client shall indemnify PERFORMA against, and hold PERFORMA harmless from, any claim, demand, cause of action, damage, liability, or expense, including reasonable attorneys’ fees incurred by PERFORMA arising out of: (i) Client’s, Client Admins’ or Users’ use of the Service and App, or (ii) the acts or omissions of Client and its Client Admins, Users, employees, or agents. 9.2 PERFORMA Indemnification. PERFORMA expressly agrees to defend, save, hold harmless, and indemnify Client from any and all third party claims, suits, actions, losses, damages, liabilities, statutory penalties, costs and expenses of any nature whatsoever resulting from, arising out of or relating to any claims that the Service and App or use thereof infringe any patent, copyright, trade secret, trademark, trade dress, mask work, utility design, or other proprietary right (collectively, "Intellectual Property Rights") of any third party, provided that Client gives PERFORMA prompt notice of such claim, suit or proceeding, and gives PERFORMA the full information and reasonable assistance in the defense or settlement of such claim, suit, or proceeding. PERFORMA shall be entitled to direct such defense and to settle or otherwise dispose of such claim, suit or proceeding as it sees fit, provided that PERFORMA shall not be entitled to agree to any judgment or settlement that imposes any monetary obligation on Client without the prior written consent of Client. If PERFORMA believes at any time that the services infringe a third party's Intellectual Property Rights, PERFORMA may, (i) replace an infringing item with a non-infringing item that meets or exceeds the performance 18 Performa SaaS Agreement and functionality of the replaced item; or (ii) obtain for Client the right to continue to use the infringing item; (iii) modify the infringing item to be non-infringing, provided that, following any replacement or modification made pursuant to the foregoing, the services continue to function in conformance with this Agreement, and (iv) if (i) through (iii) are not commercially practicable, PERFORMA may terminate the Agreement and refund on a pro rata basis any unused portion of the Service Fees paid upfront. 9.2.1 Notwithstanding anything herein to the contrary, PERFORMA shall not be liable under this Article 8.2 for any claim for infringement based on the following: 9.2.1.1 Client’s modification of the Service, Software, Modules, App, or Admin Console without the written permission of PERFORMA. 9.2.1.2 Use of the Service, Software, Modules, App, or Admin Console in a manner other than as contemplated by this Agreement, or as authorized in writing by PERFORMA. 10. Termination. 10.1 Termination for Convenience. Client shall have the right to partially or completely cancel the Service upon thirty (30) days’ written notice to PERFORMA. Termination for convenience does not entitle Client to a refund of any fees paid for the Service, whether or not the Service has been used in full or in part. 10.2 Termination for Cause. Either party may terminate this Agreement upon 30 days' written notice of a material breach to the other party if such breach remains uncured at the expiration of such period. 10.3 Surviving Provisions. The following provisions shall survive the termination or expiration of this Agreement for any reason and shall remain in effect after any such termination or expiration for a period of three (3) years: Sections 5 (excluding Section 5.2), 6, 7, 8, 9, 10, and 11. 19 Performa SaaS Agreement 10.4 User Data after Termination. PERFORMA may retain User Data after termination, subject to the provision of Section 5.5 and 5.5.1 above. Client may request to receive an electronic copy of User Data upon termination. 11. Dispute Resolution. 11.1 Negotiation. The parties shall attempt in good faith to resolve any dispute arising out of or relating to this Agreement by negotiation directly between executives of each party who have authority to settle the controversy. Any party may give the other party written notice of any dispute that arises under this Agreement. Within 15 days after delivery of the written notice, the receiving party shall provide a written response. The notice and response shall include with reasonable particularity (a) a statement of each party’s position and a summary of arguments supporting that position, and (b) the name and title of the executive who will represent that party at the negotiation and of any other person who will accompany the executive. Within 30 days after delivery of the initial written notice, the designated executives of both parties shall meet at a mutually acceptable time and place. 11.1.1 Unless otherwise agreed in writing by the negotiating parties, the above-described negotiation shall end at the close of the meeting of designated executives (“Meeting”). Ending the Meeting without a resolution shall not preclude further negotiation or mediation, if mutually desired by the parties. 11.1.2 All offers, promises, conduct and statements, whether oral or written, made in the course of the negotiation and the Meeting by any of the parties, their agents, employees, experts and attorneys are confidential, privileged, and inadmissible for any purpose, including impeachment, in an arbitration or other proceeding involving the parties, provided that evidence that is otherwise admissible or discoverable shall not be rendered inadmissible or non-discoverable as a result of its use in the negotiation. 20 Performa SaaS Agreement 11.1.3 At no time prior to the conclusion of the Meeting shall either side initiate an arbitration or other legal proceeding related to this Agreement except to pursue a provisional remedy that is authorized by law or by the JAMS Rules or by agreement of the parties. However, this limitation is inapplicable to a party if the other party refuses to comply with the requirements of Paragraph 10.1 above. 11.1.4 All applicable statutes of limitation and defenses based upon the passage of time shall be tolled while the procedures specified in Paragraphs 10.1 and 10.1.1 above are pending and for 15 calendar days thereafter. The parties will take such action, if any, required to effectuate such tolling. 11.1.5 If a party refuses to participate in the procedures and processes set forth in this Section 10.1, that party forfeits any right to recover prevailing party attorney’s fees and costs in any subsequent arbitration or legal proceeding. 11.2 Arbitration. If the procedure set out in section 10.1 above does not resolve the dispute, any dispute, claim or controversy arising out of or relating to this Agreement or the breach, termination, enforcement, interpretation, or validity thereof, including the determination of the scope or applicability of this agreement to arbitrate, shall be determined by arbitration in Orange County, California before one arbitrator. The arbitration shall be administered by JAMS pursuant to its Comprehensive Arbitration Rules and Procedures. The arbitrator shall issue a written decision setting forth the bases for the arbitrator’s ruling, and judgment on the arbitration award may be entered in any court having jurisdiction. This clause shall not preclude parties from seeking provisional remedies in aid of arbitration from a court of appropriate jurisdiction. 11.2.1 Except for claims for violation or breach of PERFORMA IP Rights, in any arbitration arising out of or related to this Agreement, the arbitrator 21 Performa SaaS Agreement may not award any incidental, indirect, consequential, or reliance damages, including damages for lost profits. 11.2.2 In any arbitration arising out of or related to this Agreement, the arbitrator is not empowered to award punitive or exemplary damages, except where permitted by statute, and the parties waive any right to recover any such damages. 11.2.3 In any arbitration arising out of or related to this Agreement, the arbitrator shall award to the prevailing party, if any, the costs and attorneys’ fees reasonably incurred by the prevailing party in connection with the arbitration, unless the party failed to comply with the resolution procedures as set forth in section 10.1 above and as specified in section 10.1.5. If the arbitrator determines a party to be the prevailing party under circumstances where the prevailing party won on some but not all of the claims and counterclaims, the arbitrator may award the prevailing party an appropriate percentage of the costs and attorneys’ fees reasonably incurred by the prevailing party in connection with the arbitration. 12. General Provisions. 12.1 Records Requests; Audits. From time to time during the Term of this Agreement, Client or its nominee, authorized agent, or representative may, in Client’s reasonable discretion, (a) request documentation or records regarding Client’s or its Users’ use of the Service or User Data, including for Client to comply with governmental or regulatory requests or requirements (any such request, a “Records Request”); and (b) on at least three (3) business days’ notice, inspect and audit PERFORMA’s records solely as they relate to this Agreement (an “Audit” and, together with a Records Request, an “Inspection”). All Audits shall be conducted during regular business hours and no more frequently than once in any 12-month period (except as otherwise required to comply with applicable law), and in a manner that does not unreasonably interfere with PERFORMA’s business 22 Performa SaaS Agreement operations. PERFORMA shall make available its books, records, equipment, information, and personnel as may be reasonably necessary to cooperate with any Inspection. Client shall only have access to and examine information directly related to Client’s or its Users’ use of the Service, and shall comply with all reasonable instruction communicated by PERFORMA in completing its Inspection. Client shall promptly reimburse PERFORMA for all expenses incurred by PERFORMA in connection with any Inspection, including but not limited to time and materials costs incurred to comply with any such request. 12.2 Choice of Law. This Agreement shall be governed by, and construed in accordance with, the laws of the State of California, exclusive of conflict or choice of law rules. Any action brought by either party to this Agreement to enforce any provision of this Agreement shall be brought in a venue in Los Angeles County. 12.2.1 The parties acknowledge that this Agreement evidences a transaction involving interstate commerce. Notwithstanding the provision in the preceding paragraph with respect to applicable substantive law, any arbitration conducted pursuant to the terms of this Agreement shall be governed by the Federal Arbitration Act (9 U.S.C., Secs. 1-16). 12.3 No Benefit to Third Parties. The representations, warranties, covenants, and agreements contained in this Agreement are for the sole benefit of the parties, and they are not to be construed as conferring any rights on any other persons. 12.4 Notices. All notices or other written communications required or permitted to be. given sent pursuant to this Agreement shall be sent by overnight delivery, registered, or certified U.S. mail (return receipt requested) and addressed to the parties at the addresses first set forth above (or such other address as may be specified by like notice). 12.5 Waiver and Cumulative Remedies. No failure or delay by either party in exercising any right under this Agreement shall constitute a waiver of that right. Other than as expressly stated herein, the remedies provided herein are in addition to, and not exclusive of, any other remedies of a party at law or in equity. 23 Performa SaaS Agreement 12.6 Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be contrary to law, the provision shall be modified by the court and interpreted so as best to accomplish the objective of the original provision to the fullest extent permitted by law, and the remaining provisions of this Agreement shall remain in effect. 12.7 Assignment. Neither party may assign or transfer this Agreement or any right or obligation hereunder without the other party's prior written consent; provided, that PERFORMA may assign this Agreement in connection with a sale or transfer of substantially all of the assets of, or a majority interest in the voting shares of, PERFORMA to, or the merger or consolidation of PERFORMA with or into, any other person or company. Any assignment made in violation of this provision shall be void. Client agrees that PERFORMA may subcontract the hosting and other services to be performed in connection with this Agreement, provided that any such subcontracting arrangement will not relieve PERFORMA of any of its obligations hereunder. 12.8 Force Majeure. Except for the obligation to pay money, neither party will be liable for failure or delay in performance under this Agreement due to any cause beyond its reasonable control, including act of war, acts of God, earthquake, flood, embargo, riot, sabotage, labor shortage or dispute, civil or military authority; terrorists, civil disturbance, fire or other catastrophe, parts shortages, governmental act, or failure of the Internet, provided that the delayed party: (a) gives the other party prompt notice of such cause, and (b) uses its reasonable commercial efforts to correct promptly such failure or delay in performance. 12.9 Use of Client’s Name. Client agrees to allow PERFORMA to use Client’s name on client lists used for promotional purposes. PERFORMA is permitted to issue press releases or press statements concerning Client’s use of the service. 12.10 Entire Agreement. This Agreement and its attachments constitute the entire agreement between the parties as to its subject matter, and supersedes all previous and contemporaneous agreements, proposals, or representations, 24 Performa SaaS Agreement written or oral, concerning the subject matter of this Agreement. No modification, amendment, or waiver of any provision of this Agreement shall be effective unless in writing and signed by the party against whom the modification, amendment, or waiver is to be asserted. Notwithstanding any language to the contrary therein, no terms or conditions stated in a Client purchase order or in any other Client order documentation shall be incorporated into or form any part of this Agreement and all such terms or conditions shall be null and void. 12.11 Counterparts. This Agreement may be executed in counterparts, which taken together shall form one legal instrument. [SIGNATURES ON FOLLOWING PAGE] 25 Performa SaaS Agreement Dated: City of Baldwin Park By: ________________________ __ Enrique C. Zaldivar_______ [Print Name] __ Chief Executive Officer__ [Title] Dated: PERFORMA LABS, INC. By: ________________________ Anderee Berengian Chief Executive Officer APPROVED AS TO FORM: ____________________________ [City Attorney/County Counsel/Deputy Attorney General for Client] 26 Performa SaaS Agreement ATTACHMENT A PRICE LIST AND SERVICE FEE CALCULATION SUBSCRIPTION TERM: 8/1/24 – 12/31/24 TRAINING MODULE DESCRIPTION INTERNAL ID SEATS UNIT PRICE TOTAL Administrator Dashboard Admin_Dash 46 $10.00 $460.00 De-escalation Awareness & Communication Course (POST ID 1487-20185) CA_DE_23/24 46 $175.00 $8,050.00 Mental Health Decision Making Course (POST ID 1487-20908) CA_MH_23/24 46 $180.00 $8,280.00 SUBTOTAL $16,790.00 VIP DISCOUNT ($460.00) TOTAL $16,330.00 Use of Force *Plan 1 Reimbursable (4 hours, PSP) Strategic Communication *Plan 4 Reimbursable (2 hours, PSP) Domestic Violence (2 hours, CPT) Vehicle Pursuits (2 hours, CPT) COURSE LIST + PRICING POST APPROVED COURSES DESCRIPTIONPRICE PER USER/YEAR $125 $75 $90 $180 Mental Illness/ Mental Health (4 hours, CPT) De-escalation (4 hours, CPT) Advanced De-escalation (4 hours, CPT) $90 $175 $175 C O N F I D E N T I A L . I N T E N D E D S O L E L Y F O R T H E U S E O F T H E R E C I P I E N T (S ). www.performa-labs.com(888) 737-3522 This course provides updated legislative content of Penal Code Section 835a. This self-paced course is designed to improve students’ ability to observe, assess, and make appropriate real-time use of force decisions when required using body worn camera video. The course consists of practical, simulation-based, interactive training that in-service personnel can complete at the time and place of their choosing using their mobile phone. (POST ID 1487-29580) This self-paced course is designed to improve the students’ ability to achieve voluntary compliance and best possible resolutions using strategic communication across a wide variety of real-world, body worn camera scenarios. The course consists of practical, simulation- based, interactive training that in-service personnel can complete at the time and place of their choosing using their mobile phone. (POST ID 1487-29540) This self-paced course fulfills the state-mandated requirements for in- service officers below the rank of supervisor assigned to patrol duties and responding to domestic violence calls. The training provides updated legislative content mandated under Regulation 1081 and Penal Code 13519(g), including recent changes to domestic violence laws and CA-POST’s Guidelines for Law Enforcement Response to Domestic Violence. (POST ID 1487-32343) This self-paced course will provide the student with training on various Mental Health related topics outlined in California Penal Code Sections 13515.27, 13515.28, and 13519.2. The intent of the course is to enhance law enforcement’s awareness, responses, and interactions with persons suffering from mental health disorders, substance use disorders, and intellectual/developmental disabilities. (POST ID 1487-20908) This 2-hour, self-paced course meets the annual requirement for instruction in handling high-speed vehicle pursuits. The training provides updated legislative content mandated under Regulation 1081 and Penal Code 13519.8(a)-(e).(POST ID 1487-21122) The intent of this more advanced course is to improve the student’s ability to keep themselves and the public safe, make appropriate force decisions when required, perceive mental health and medical situations, and assess the potential of generating voluntary compliance through strategic communication across a wide variety of real-world scenarios using body worn camera video. (POST ID 1487-20186) The intent of this course is to improve the student’s ability to keep themselves and the public safe, make appropriate force decisions when required, perceive mental health and medical situations, and assess the potential of generating voluntary compliance through strategic communication across a wide variety of real-world scenarios using body worn camera video. (POST ID 1487-20185) Performa Labs Phone: 1.949.381.6200 19600 Fairchild Rd. Suite 300 t. +1.949.381.6200 Irvine, CA 92612 May 29, 2024 Captain Joshua Hendricks Baldwin Park Police Department 14403 E. Pacific Avenue Baldwin Park, CA 91706 Re: Performa Labs – Sole Source Training Provider: Captain Hendricks, My name is Anderee Berengian, and I am an authorized representative of Performa Labs, Inc. (“Performa”). This letter is to confirm that the Performa Labs app (“Product”) is a sole-source product, developed, sold, and distributed exclusively by Performa. No company known to our firm, makes a similar or competing product due to our software product being a first-of-its-kind. This Product provides POST-approved, self-paced, mobile training to the Baldwin Park Police Department. These services will allow Baldwin Park Police Department to complete interactive training on a mobile app on the users’ schedule, and at their discretion. As there are no other like products available for purchase that serves the same function, this Product must be purchased directly from Performa at the address listed above. There are no agents or dealers authorized to represent this product. If you desire additional information, don’t hesitate to contact me at (1) 949-381-6200 at any time. Thank you for your interest in our product. Sincerely, Anderee Berengian CEO, Performa Labs Inc. anderee@performa-labs.com STAFF REPORT ITEM NO. _____12____ Page 1 / 2 TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works PREPARED BY: Anthony Vazquez, Public Works Manager DATE: June 19, 2024 SUBJECT: Approval for Repair to Damaged Railing of the Pedestrian Overcrossing Bridge Caused by Vehicle Collision SUMMARY This report seeks the City Council’s approval for repairs to damaged fencing, rails, and lighting fixtures on the I- 10/ Bess Ave. Pedestrian Overcrossing (POC). This damage was caused by a vehicle exiting the freeway traveling at high rates of speed. This repair will initially cost the City $72,395.00 and will be re-imbursed through a subrogation claim through the insurance company. The selected vendor, Greg Ruvolo, submitted the only qualified bid and is able to make repairs in a timely manner. RECOMMENDATION It is recommended that the City Council: 1. Approve the repairs to the Pedestrian Overcrossing (POC) on the I-10/ Bess Ave in the amount of $72,395.00 to Greg Ruvolo; and 2. Authorize the Director of Finance to make the necessary appropriation and budget adjustments for the proposed repair to the Pedestrian Overcrossing (POC); and FISCAL IMPACT There is no fiscal impact to the City. The following account will be used to process payment for repairs. A subrogation claim will be submitted to the third-party insurance carrier to recoup costs associated with this claim and reimburse the same account that is used to process the payment. Funds Description Amount #403 – Internal Insurance Acct #403-10-160-54100-00000 – General Liability Claims $72,395.00 Total $72,395.00 BACKGROUND The City of Baldwin Park and the State of California Department of Transportation (Caltrans) signed and executed a Freeway Maintenance Agreement (FMA) on September 2nd, 2020. The FMA outlined specific areas of responsibility for both parties and provided specific technical information related to the post -construction maintenance of the improvements along the freeway frontage roads of Garvey Ave and Dalewood Street. Under the FMA, the City and Caltrans agree to accept respective operational and maintenance responsibilities and related associated costs. Maintenance activities are limited and apply only to landscaping, litter control, graffiti abatement, lighting adjacent to soundwalls and crossing structures. The City is responsible for the maintenance of vehicular and pedestrian overcrossings above the deck wearing surface. This includes handrails, light fixtures, signs, litter, and drainage inlets. Page 2 / 2 DISCUSSION On October 26th, 2023, a vehicle traveling westbound on the I-10 fwy exited on Frazier Street at a high rate of speed, colliding into the approach of the pedestrian overcrossing bridge causing significant damage to the bridge’s screening, fencing, rails, and lighting fixtures. The city of Baldwin Park and Caltrans both inspected the bridge to confirm the damage to the approach did not involve structural damage. In the meantime, maintenance staff straightened out some of posts and placed temporary supports to the damaged fencing. The Public Works department met with three (3) prospective vendors to inspect the site and provide a quote. Out of the three (3), only one (1) submitted a responsive quote while the others, upon further consideration, decided to decline quoting on the job. The selected qualified vendor, Greg Ruvolo, has successfully completed various jobs for the City of Baldwin Park and is able to complete this repair in a timely manner. A claim has been filed with State Farm, a third-party insurance company, to commence the subrogation process to recoup funds. A Claim Number has been identified to this incident. Pictures of the incident and the repair quote have also been submitted to State Farm for their review and approval. The Public Works Department will work with the Risk Management / Human Resources to ensure that all proper steps are taken to complete the subrogation process. ALTERNATIVES 1. The City Council may choose not to approve moving forward with the repair of this overcrossing. This is not recommended as this repair is overdue and in need of immediate attention. 2. The City Council may direct staff with a desired alternative. CEQA REVIEW Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and are not statutorily or categorically exempt from CEQA. (Pub. Res. Code§ 21065.) To the extent that matters, it has been determined that the action does not constitute a “project” under CEQA. LEGAL REVIEW None ATTACHMENTS 1. Copy of Requisition for Repair of I-10/ Bess Ave Pedestrian Overcrossing (POC) for Greg Ruvolo. 2. Quote from Greg Ruvolo in the amount of $72,395.00. 3. Pictures of damage to bridge 5. Copy of Staff Report Approving the Freeway Maintenance Agreement (FMA) Fax #:If yes, please attach proof that the vendor is in good standing and free of suspension and debarment on SAM.gov.xTelephonexEmailInternetOther (Please provide explanation):Name of employee who obtained / received quotes:Vendors:Contact Person or Email:Please provide justification for purchase below:Repair required due to damage sustained to pedestrian overcrossing (POC) at I10 - Bess/Frazier caused by vehicle collision. Subrogation will be submitted to State Farm Insurance. Selected vendor, Greg Ruvolo, was the only vendor who submitted a quote and is able to perform work in timely fashion. Greg RuvoloStump Fence Co.Method:Greg RuvoloMatthew StumpNacho Purchases of $5,000 or more require three quotes. Please provide the information requested below. Justification required for Sole Source.Phone # or Web Address:Nacho's Iron Works$72,395.00 Declined Job Quotes:Anthony Vazquez/ Fernando Rubio562-824-7725888-90 - Fence626-417-6682Anthony Vazquez Declined Job to State Farm Insurance.Total AmountUnit PriceItem Qty UnitAccount No.Catalog/Item No./DescriptionPhone #:15021 Lashburn St.Whittier, CA 90604562-824-7725Address:Vendor:5.29.2024Date Required:Order Date:Vendor #:CITY OF BALDWIN PARKPURCHASE REQUISITIONDate:Requisition #:P.O. #:Greg Ruvolo 0.000.00fabric, railing, and some lighting. Details listed on estimate No. 617.0.00Shipping:Total:72,395.00Purchase Requisition for selected vendor, Greg Ruvolo, to make necessary repairs to damaged 403-10-160-54100-00000 72,395.00collision that occurred on 10.26.2023. The area of damage includes multiple columns, fencing upon further consideration. This repair will be a subrogation claim. Claim has been submitted 0.00pedestrian overcrossing (POC) located at I10-Bess Ave. Damage to bridge was due to traffic X0.00Selected vendor was the only vendor to submit a quote. Two (2) other vendors declined the 72,395.00Subtotal:Are you using federal funds for this purchase? Yes NoClaim# 7558H099M0.00Division Head Approval Division Head Name (Printed)Department Head ApprovalTax:Samuel GutierrezDepartment Head Name (Printed) Revised 5-28-2024($10,000.01 - $50,000.00 Requires CEO Approval)CEO Approval(Over $50,000.00 Requires City Council Approval)CEO Name (Printed) Estimate No:617 Date:05/05/2024 Estimate For:City Of Baldwin Park 13165 Garvey Ave Baldwin Park, CA, 91706-4627 Ship To:Bridge walkway damage repair Garvey ave. Baldwin park Tracking No Ship Via FOB Description Quantity Rate Amount Dismantle and remove all damaged upright beams,cross supports,fencing,hand rails, light fixtures and cable 1 $6,380.00 $6,380.00 Fabricate 6 steel beams and all cross supports with all supports for top cover that incases lighting fixtures (galvanized steel) 1 $26,680.00 $26,680.00 Cut out sections of damaged concrete and replace with new 4,000# concrete and 3/4” rebar to support new beams 1 $5,670.00 $5,670.00 Install all new beams and light fixtures 1 $17,525.00 $17,525.00 Stretch appropriately 30’ on one side and 20’ on the other side of walkway with 1” no climb chain link fencing 1 $8,570.00 $8,570.00 All paint,hardware,cable and other consumables 1 $1,320.00 $1,320.00 Secure area of damage with temporary fencing and caution tape for safety while work is being performed 1 $650.00 $650.00 Any damaged lighting fixtures or wiring costs tbd after dismantling 1 $0.00 $0.00 Fabricate and install approximately 50’ of galvanized steel 1 1/2” continuous run Ada hand rail 1 $5,600.00 $5,600.00 Subtotal $72,395.00 Shipping $0.00 Total $72,395.00 Total $72,395.00 Greg Ruvolo 15021 Lashburn St Whittier Ca 90604 562-824-7725 1 / 7 Notes ***ALL POWER TO LIGHT FIXTURES WILL BE LOCKED OUT AND TAGGED BY CUSTOMER BEFORE ANY WORK ON BRIDGE BEGINS *** Greg Ruvolo - Estimate 617 - 05/05/2024 2 / 7 Photo 1 Greg Ruvolo - Estimate 617 - 05/05/2024 3 / 7 Photo 2 Greg Ruvolo - Estimate 617 - 05/05/2024 4 / 7 Photo 3 Greg Ruvolo - Estimate 617 - 05/05/2024 5 / 7 Photo 4 Greg Ruvolo - Estimate 617 - 05/05/2024 6 / 7 Photo 5 Greg Ruvolo - Estimate 617 - 05/05/2024 7 / 7 Pictures of Damage to Pedestrian Over-crossing _ I10 Bess Ave/ Frazier St. _ 10.26.2023 STAFF REPORT ITEM NO. ________5_________ TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works DATE: September 2, 2020 SUBJECT: Approval of a Freeway Maintenance Agreement with the State of California Department of Transportation (Caltrans) Covering Maintenance of City-Side Frontage Roads Along the I-10 Freeway from the I-605 Freeway to the East City Limit SUMMARY This report seeks City Council consideration for the approval of a Freeway Maintenance Agreement between the State of California Department of Transportation (Caltrans) and the City of Baldwin Park covering maintenance of City-side frontage roads along the I-10 Freeway from the I-605 Freeway to the east City Limit (Puente Avenue). The FMA will supersede the current agreement and incorporate additional maintenance areas including the Puente Avenue underpass slopes. RECOMMENDATION It is recommended that the City Council approve the Freeway Maintenance Agreement (FMA) with the State of California Department of Transportation (Caltrans) and authorize the Mayor to execute the agreement. FISCAL IMPACT There is no impact to the City’s General Fund related to the execution of the FMA. Maintenance operations costs will be absorbed by the various maintenance cost centers in future Public Works operations budgets throughout the term of the FMA. BACKGROUND On April 10, 1958, a Freeway Agreement was executed between City of Baldwin Park and Caltrans, agreeing on the maintenance of the local streets and roads system required for the development of State Highway Route (SR) 10 within the jurisdictional limits of the City of Baldwin Park as a freeway. On April 16, 2008, the City and Caltrans executed an FMA commencing upon the completion of the High Occupancy Vehicle lane (HOV) Phase 1 Project. The FMA outlined specific areas of responsibility for both parties and provided specific technical information related to the post- construction maintenance of the improvements along the freeway frontage roads of Garvey Avenue and Dalewood Street. Since the construction limits of the Phase 1 Project concluded westerly of Puente Avenue, it did not include maintenance of the Puente Avenue slopes. The proposed FMA will supersede the agreement that is currently in place and includes additional maintenance coverage area related to the recent improvements constructed under Phase 2. Additionally, the proposed FMA provides clarification for the maintenance of areas previously agreed upon during Phase 1 under the current agreement. The agreement updates the entire legal and contract-related language specific to the areas of responsibility by Caltrans and the City. Upon City Council approval, the City’s responsibilities carried over from Phase 1 will commence immediately while the added maintenance responsibilities for of the improvements from Phase 2 will commence upon acceptance of said improvements. DISCUSSION Under the FMA, the City and Caltrans agree to accept respective operational and maintenance responsibilities and related associated costs. Maintenance activities are limited and apply only to landscaping, litter control, graffiti abatement and lighting adjacent to soundwalls and crossing structures. These include keeping, inspecting and maintaining the agreed locations in a safe, clean and orderly condition. The City further agrees to repair or replace damaged the deck wearing surface and drainage inlets for the City side overcrossing and undercrossing. The City’s responsibilities are summarized as follows: • Vehicular and Pedestrian Overcrossings – City will maintain the deck wearing surface and drainage inlets, lighting sidewalks, signs, pavement markings and bridge rails • Vehicular and Pedestrian Undercrossings – City will maintain the roadway sections, including the traveled way, shoulders, curbs, sidewalks, wall surfaces (including eliminating graffiti), drainage, and lighting • Walls and Columns – City will maintain City-side of any wall structure or column free of debris, dirt, and graffiti. • Landscape Areas – City will maintain any plantings or other types of roadside development lying outside of the fenced right of way area reserved for exclusive freeway use including the landscape slopes along Puente Avenue • Interchange Operations – City has no maintenance responsibilities dealing with the operations at interchanges. It is Caltrans’ responsibility to provide efficient operation of freeway interchanges, including ramp connections to local streets and roads • Electrically Operated Traffic Control Devices – City and Caltrans agree to share responsibility for maintenance, repairs, replacement and energy costs of safety lighting, traffic signals or other necessary electrically operated traffic control devices placed City streets and roads and at ramp connections The FMA has been reviewed by staff and the City Attorney’s office and is recommended for City Council approval. ENVIRONMENTAL The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. ALTERNATIVES 1. The City Council may choose to reject the Freeway Maintenance Agreement. This action is not recommended as it may delay crucial maintenance of City streets and roads adjacent to the freeway. 2. Provide Staff with alternative direction. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Freeway Maintenance Agreement FMA City of Baldwin Park SR 10 PM 30.84/33.65 1 FREEWAY MAINTENANCE AGREEMENT WITH CITY OF BALDWIN PARK THIS AGREEMENT is made effective this ______ day of ____________, 20__, by and between the State of California, acting by and through the Department of Transportation, hereinafter referred to as “STATE” and the City of Baldwin Park, hereinafter referred to as “CITY” and collectively referred to as “PARTIES”. SECTION I RECITALS 1. WHEREAS, on April 10, 1958 a Freeway Agreement was executed between CITY and STATE, wherein the PARTIES consented to certain adjustments of the local street and road system required for the development of that portion of STATE Highway Route (SR) 10 within the jurisdictional limits of the CITY as a freeway; and 2. WHEREAS, recent adjustments to said freeway have now been completed, and the PARTIES hereto mutually desire to identify the maintenance responsibilities for improvements to separation structures and landscaped areas lying within those modified freeway limits; and 3. The degree or extent of maintenance work to be performed, and the standards therefore, shall be in accordance with the provisions of Section 27 of the Streets and Highways Code and the then current edition of the State Maintenance Manual. 4. WHEREAS, under paragraph 5, page 3 of the above Freeway Agreement, CITY has resumed or will resume control and maintenance over each of the affected relocated or reconstructed CITY streets, except for those portions adopted as a part of the freeway proper. 5. WHEREAS, new improvements have been constructed within the limits of this previously executed April 16, 2008 Freeway Maintenance Agreement, and the PARTIES desire to supersede such previously executed Freeway Maintenance Agreement. NOW THEREFORE IT IS AGREED: SECTION II AGREEMENT 1. CITY agrees to continue its control and maintenance of each of the affected relocated or reconstructed CITY streets and roads as shown on that plan map attached hereto, marked Exhibit A, and made a part hereof by this reference. 2. The PARTIES agree to share the maintenance responsibilities on individual infrastructure items as provided in Exhibit C attached and made a part of this Agreement by reference, as long as it is not in conflict with the terms of this Agreement. In case of a conflict, the terms of this Agreement shall prevail. FMA City of Baldwin Park SR 10 PM 30.84/33.65 2 3. STATE agrees to continue control and maintenance of those portions adopted as a part of SR 10 Freeway proper as shown in Exhibit A. 4. If there is mutual agreement on the change in the maintenance duties between PARTIES, the PARTIES can revise Exhibit A and Exhibit C by a mutual written execution of Exhibit A and C. 5. When another planned future improvement has been constructed and/or a minor revision has been affected within the limits of the freeway herein described which will affect the PARTIES’ division of maintenance responsibility as described herein, STATE will provide a new dated and revised Exhibit A which will thereafter supersede the attached original Exhibit A and become part of this Agreement. 6. CITY and STATE agree to accept their then respective operational and maintenance responsibilities and related associated costs thereof in the event jurisdictional boundaries of the PARTIES should change and Exhibit A is amended to reflect those changes. 7. CITY must obtain the necessary an annual No Fee Ramp Closures Traffic Control and Encroachment Permits from STATE’s District 07 Encroachment Permit Office prior to entering STATE right of way to perform CITY maintenance responsibilities. This permit will be issued at no cost to CITY. 8. CITY shall use reasonable efforts to eliminate - in compliance with and subject to all applicable law - illegal encampments including waste, litter, and refuse of CITY locality outside of the fenced right of way areas including overcrossing and undercrossing within the STATE right of way. 9. VEHICULAR AND PEDESTRIAN OVERCROSSINGS 9.1. STATE will maintain, at STATE expense, the entire structure of any STATE constructed vehicular and pedestrian overcrossings of SR 10 below the deck wearing surface thereon. 9.2. STATE will NOT maintain any decorative bridge patterns and if damaged, STATE will NOT replace the patterns. 9.3. CITY will maintain, at CITY expense, the deck wearing surface and drainage inlets (and shall perform such work as may be necessary to ensure an impervious and/or otherwise suitable surface) and all portions of the structure above the bridge deck, including, but without limitation, lighting installations, as well as all traffic service facilities (sidewalks, signs, pavement markings, bridge rails, etc.) that may be required for the benefit or control of traffic using that overcrossing. 9.4. As directed by section 92.6 of the Streets and Highways Code, at locations determined by STATE, screening shall be placed on STATE freeway overpasses on which pedestrians are allowed. All screens installed under this program will be maintained by STATE, at STATE expense. FMA City of Baldwin Park SR 10 PM 30.84/33.65 3 10. VEHICULAR AND PEDESTRIAN UNDERCROSSINGS 10.1. STATE will maintain the entire structure of all STATE-constructed vehicular and pedestrian undercrossings of STATE freeways except as hereinafter provided. 10.2. CITY will maintain the roadway sections, including the traveled way, shoulders, curbs, sidewalks, wall surfaces (including eliminating graffiti), drainage installations, lighting installations and traffic service facilities that may be required for the benefit or control of traffic using that undercrossing. 10.3. CITY will request STATE’s District Encroachment Permit Engineer to issue the necessary Encroachment Permit for any proposed change in minimum vertical clearances between CITY roadway surface and the structure that results from modifications to the roadway (except when said modifications are made by STATE). If the planned modifications will result in a reduction in the minimum clearance within the traveled way, an estimate of the clearance reduction must be provided to STATE’s Transportation Permit Engineer prior to starting work. Upon completion of that work, a vertical clearance diagram will be furnished to STATE’s Transportation Permit Engineer that shows revised minimum clearances for all affected movements of traffic, both at the edges of the traveled way and at points of minimum clearance within the traveled way. 11. WALLS AND COLUMNS – CITY is responsible for debris removal, cleaning, and painting to keep CITY’s side of any wall structure or column free of debris, dirt, and graffiti. 12. LANDSCAPED AREAS - CITY is responsible for the maintenance of any plantings or other types of roadside development lying outside of the fenced right of way area reserved for exclusive freeway use as shown on Exhibit “A”. CITY is responsible to maintain any plantings or other types of roadside development placed by CITY on the State’s right of way. 13. INTERCHANGE OPERATION - It is STATE’s responsibility to provide efficient operation of freeway interchanges, including ramp connections to local streets and roads. 14. ELECTRICALLY OPERATED TRAFFIC CONTROL DEVICES 14.1. The cost of installation, operation, maintenance, repairs, replacement and energy costs of safety lighting, traffic signals or other necessary electrically operated traffic control devices placed at interchanges of SR 10 Freeway and CITY streets and roads and at ramp connections or SR10 and CITY facilities shall be shared by the PARTIES. A separate “Shared Cost Electrical Agreement” executed on June 16, 2004 and amended on August 15, 2006, allocated these costs between the PARTIES. 14.2. Timing of traffic signals, which shall be coordinated with CITY to the extent that no conflict is created with freeway operations, shall be the sole responsibility of STATE. 15. LEGAL RELATIONS AND RESPONSIBILITIES FMA City of Baldwin Park SR 10 PM 30.84/33.65 4 15.1. Nothing within the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not PARTIES to this Agreement or to affect the legal liability of a PARTY to the Agreement by imposing any standard of care with respect to the operation and maintenance of STATE highways and local facilities different from the standard of care imposed by law. 15.2. Neither CITY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE, under or in connection with any work, authority or jurisdiction conferred upon STATE and arising under this Agreement. It is understood and agreed that STATE shall fully defend, indemnify and save harmless CITY and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation and other theories or assertions of liability occurring by reason of anything done or omitted to be done by STATE under this Agreement. 15.3. Neither STATE nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction conferred upon CITY and arising under this Agreement. It is understood and agreed that CITY shall fully defend, indemnify and save harmless STATE and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by CITY under this Agreement. 16. PREVAILING WAGES: 16.1. Labor Code Compliance- If the work performed on this Project is done under contract and falls within the Labor Code section 1720(a)(1) definition of a "public work" in that it is construction, alteration, demolition, installation, or repair; or maintenance work under Labor Code section 1771. CITY must conform to the provisions of Labor Code sections 1720 through 1815, and all applicable provisions of California Code of Regulations found in Title 8, Chapter 8, Subchapter 3, Articles 1-7. CITY agrees to include prevailing wage requirements in its contracts for public work. Work performed by CITY'S own forces is exempt from the Labor Code's Prevailing Wage requirements. 16.2. Requirements in Subcontracts - CITY shall require its contractors to include prevailing wage requirements in all subcontracts funded by this Agreement when the work to be performed by the subcontractor is a "public work" as defined in Labor Code Section 1720(a)(1) and Labor Code Section 1771. Subcontracts shall include all prevailing wage requirements set forth in CITY's contracts. 17. SELF-INSURED - CITY is self-insured. CITY agrees to deliver evidence of self-insured coverage providing general liability insurance, coverage of bodily injury liability and property damage liability, naming the STATE, its officers, agents and employees as the additional insured in an amount of $1 million per occurrence and $2 million in aggregate and $5 million FMA City of Baldwin Park SR 10 PM 30.84/33.65 5 in excess. Coverage shall be evidenced by a certificate of insurance in a form satisfactory to the STATE that shall be delivered to the STATE with a signed copy of this Agreement. 17.1. SELF-INSURED using Contractor - If the work performed under this Agreement is done by CITY’s contractor(s), CITY shall require its contractor(s) to maintain in force, during the term of this agreement, a policy of general liability insurance, including coverage of bodily injury liability and property damage liability, naming the STATE, its officers, agents and employees as the additional insured in an amount of $1 million per occurrence and $2 million in aggregate and $5 million in excess. Coverage shall be evidenced by a certificate of insurance in a form satisfactory to the STATE and shall be delivered to the STATE with a signed copy of this Agreement. 18. TERMINATION - This Agreement may be terminated by timely mutual written consent by PARTIES, and CITY’s failure to comply with the provisions of this Agreement may be grounds for a Notice of Termination by STATE. 19. TERM OF AGREEMENT - This Agreement shall become effective on the date first shown on its face sheet and shall remain in full force and effect until amended or terminated at any time upon mutual consent of the PARTIES or until terminated by STATE and/or CITY for cause. PARTIES are empowered by Streets and Highways Code Section 114 and 130 to enter into this Agreement and have delegated to the undersigned the authority to execute this Agreement on behalf of the respective agencies and covenants to have followed all the necessary legal requirements to validly execute this Agreement. FMA City of Baldwin Park SR 10 PM 30.84/33.65 6 IN WITNESS WHEREOF, PARTIES hereto have set their hands and seals the day and year first above written. THE CITY OF BALDWIN PARK STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION By: __________________________ Manuel Lozano, Mayor ADETOKUNBO TOKS OMISHAKIN Director of Transportation Initiated and Approved B y: ___________________________ Shannon Yauchzee Chief Executive Officer By: ___________________________ Deborah Prochnow Deputy District Director Division of Maintenance, District 07 ATTEST: By: __________________________ CITY Clerk By: __________________________ Robert N. Tafoya CITY Attorney As to Form and Procedure: By: ____David P. Harris_________ Attorney Department of Transportation STAFF REPORT ITEM NO. ____13____ Page 1 / 2 TO: Honorable Mayor and Members of the City Council FROM: Enrique C. Zaldivar, Chief Executive Officer Manuel Carrillo Jr., Director of Recreation and Community Services DATE: June 19, 2024 SUBJECT: Letter of Support for Kaiser Permanente Application for a Proposed All-inclusive Care For the Elderly (PACE) Program Center SUMMARY Kaiser Permanente has requested the City’s support for the development of a PACE Program facility to be located in the neighboring City of West Covina, and which would be complementary to the KP Baldwin Park Medical Center service area. RECOMMENDATION It is recommended that the City Council: 1. Approve Issuing a Letter of Support for Kaiser Permanente’s application for a proposed PACE Program Center in the City of West Covina, to serve elderly KP members in part of the KP Baldwin Park Medical Center service area. 2. Authorize the Chief Executive Officer to prepare and issue the Letter of Support with City Council and CEO signatures addressed to: California Health and Human Services Agency Department of Health Care Services Integrated Systems of Care Division Attn: Elva Alatorre, PACE Unit Chief PO Box 997413 Sacramento, CA 95899-7413 FISCAL IMPACT Not Applicable BACKGROUND AND DISCUSSION Kaiser Permanente in partnership with Town Hall Ventures under the moniker Habitat Health, is applying to the State of California for approval of a PACE Center in the City of West Covina, which would service Baldwin Park and other cities in the KP Baldwin Park Medical Center service area. Habitat Health PACE services would be for senior residents age 55 or older, are in need of nursing-home type of care, and are members of Kaiser Permanente. PACE services are provided in-home as an alternative to being admitted to a live-in nursing home, an option that may be more suitable for many residents. And in many cases, far more affordable for low-income, older seniors; and at no cost to anyone enrolled in Medicaid. Page 2 / 2 Accessibility and affordability of care for the City’s aging senior population is ever more critical. The development of the PACE in our vicinity would provide an affordable and convenient option for our senior community. ALTERNATIVES City Council can choose not to approve the Letter of Support LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Sample Letter of Support 2. PACE Program Information Sheet California Health and Human Services Agency Department of Health Care Services Integrated Systems of Care Division Attn: Elva Alatorre, PACE Unit Chief PACE Unit, Mail Station 4502 PO Box 997413 Sacramento, CA 95899-7413 RE: Letter of Support for Habitat Health Program of All-Inclusive Care for the Elderly (“PACE”) Dear Ms. Alatorre, On behalf of [insert organization], I am delighted to offer our support in [Kaiser Permanente and Habitat Health] intent to develop PACE, a Program of All-inclusive Care for the Elderly (PACE), in [service area], California. We believe they are well-positioned to offer this comprehensive Medicare and Medi-Cal integrated benefit to long-term care qualified individuals in the [service area] County region. PACE is a model of care which has consistently proven to deliver quality-based outcomes for people who are especially vulnerable and at highest risk for entry into institutional-based care. [Note: language here can be tailored as desired.] Based on our organization's long-standing relationship with Kaiser Permanente, we fully support Kaiser Permanente’s joint application with Habitat Health to California Department of Health Care Services (DHCS). We look forward to collaborating with Kaiser Permanente and Habitat Health and DHCS in this endeavor and are excited to see the development of their PACE program. Should you have any questions about our organization and our support for the development of the PACE program, please feel free to contact me for further information. Sincerely, [Name] [Title] [Organization] PACE in California The Program of All-inclusive Care for the Elderly Who Does PACE Serve? 55+ and Nursing Home Eligible Live in a PACE Service Area Can Live in Community Safely with PACE Support 72% Are Dually Eligible for Medicare & Medi-Cal The Program for All-inclusive Care for the Elderly (PACE) is a fully integrated, community-based care program for adults 55 and older living with chronic illnesses and disabilities with services administered by an interdisciplinary care team. PACE provides individualized care to more than 15,000 frail seniors in California. Where Does PACE Operate? 69 PACE Centers or Alternative Care Sites 22 Counties 23 PACE Organizations PACE Center and In-Community Services PACE Outcomes 98% of participants live in community 92% are very satisfied with their care 91% would recommend PACE to a friend/relative 97% of caregivers would recommend PACE Hospital utilization comparable to general Medicare population PACE is Cost-Eective PACE Participants Have High Needs 28% are Over 80 Years of Age 100% are Nursing Home Eligible Average of 18 Medical Conditions 55% have 3+ Limitations in Daily Living Activities 32% have Alzheimer’s or Related Dementia Average Age74 Up to 42% Less Costly than Institutional Care for benciaries with comparable needs $131 Million Total Savings to California Taxpayers from 2021 PACE Enrollment PACE Serves a Diverse Population Black 7% 43% Latino Other 8% White 20% 22% Asian All Acute Medical Care Services Meals Transportation Therapies Home Care Prescription Drugs SNF/RCFE Other Services as Needed to Help Participant Safely Remain in the Community Prevalent Chronic Conditions Vascular disease | Polyneuropathy Major depressive, bipolar disorders Congestive heart failure | Diabetes 25.6% Test Positive for COVID-19 — Over 73% less than nursing homes 6.7% COVID-19 Hospitalizations 2.4% COVID-19 Deaths Meeting the COVID-19 Challenge CalPACE • 1315 I Street, Suite 100, Sacramento, CA 95814 • 855-921-PACE • hello@calpace.org • www.calpace.org STAFF REPORT ITEM NO. _____14_____ Page 1 / 2 TO: Honorable Mayor and Members of the City Council FROM: Enrique C. Zaldivar, Chief Executive Officer Ron Garcia, Director of Community Development DATE: June 19, 2024 SUBJECT: Grant Application for Tobacco Program Enforcement Activities- California State Attorney General Office SUMMARY The Office of California State Attorney General Rob Bonta is offering grant funding for enforcement activities related to the retail sale of tobacco products., funded by Proposition 56, the California Health care, Research and Prevention Tax Act of 2016. The City of Baldwin Park adopted its own Flavored Tobacco Ban Ordinance No 1463 in November 2021. Staff is requesting approval to apply for the grant. RECOMMENDATION It is recommended that the City Council: 1. Authorize Staff to apply for the California Attorney General Tobacco Grant Program Fiscal Year 24/25 Cycle, by the deadline of June 28, 2024 in partnership with the Wellness Center of LA in accordance with guidelines. FISCAL IMPACT Grant funds will provide funding for city staff to conduct enforcement activities on an overtime basis and not impacting existing funding or workload. The dollar amount of the grant request will be within the guidelines and will be determined prior to submitting the application. There is no match funding requirement. BACKGROUND AND DISCUSSION The Office of the State Attorney General recently announced the availability of up to $28.5 million in grant funding for local enforcement efforts to reduce the illegal sale of tobacco products to minors. The City had partnered with the Wellness Center of LA (WCLA) in the development of the City’s Flavored Tobacco Ban Ordinance No. 1463, which the City Council adopted in November 2021. WCLA was also instrumental in assisting the City with education efforts and with helping us secure training courses for our Code Enforcement Group offered by the LA County Department of Public Health. Staff similarly intends to partner with WCLA in the subject grant application to present a more comprehensive and effective grant proposal. The City’s Code Enforcement Group will team up with WCLA and will provide enforcement activities which would range from friendly visits to retailers to issuance of citations if necessary if they are found to be making illegal sales. WCLA will develop a retail diversion program, organize a taskforce for tobacco enforcement coordination, and will coordinate enforcement of the tobacco retail license program. Of interest is the fact that the grant does not cover general education activities to youth groups or to the general public. It is strictly for enforcement-related activities. ALTERNATIVES City Council may choose to not approve the authorization to apply for the grant. Page 2 / 2 LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to form. ATTACHMENTS 1. None STAFF REPORT ITEM NO. _____15_____ Page 1 / 3 TO: Honorable Mayor and Members of the City Council FROM: Enrique C. Zaldivar, Chief Executive Officer Ron Garcia, Director of Community Development PREPARED BY: Nick Baldwin, City Planner DATE: June 19, 2024 SUBJECT: Grant Application- Single Jurisdiction Local Hazard Mitigation Plan- Governor’s Office of Emergency Services. SUMMARY In its efforts to enhance safety and resiliency at the community level, the Office of the Governor has offered grant funding to local jurisdictions to prepare Local Hazard Mitigation Plans. Local Hazard Mitigation Plans are planning documents intended to analyze natural occurring risks to communities, such as fire, flood, and earthquake, and prepare policies, action items, and plans so that jurisdictions can respond in an organized and effective manner. The deadline to apply for this grant application was June 10, 2024, and to make the cutoff, Staff submitted the application to the State. RECOMMENDATION It is recommended that the City Council: 1. Ratify actions taken by staff for submission of the grant application signed by the Chief Executive Officer (CEO) and prepared by Community Development Staff and its consultant for the Single Jurisdiction Local Hazard Mitigation Plan grant from the Governor’s Office of Emergency Services. FISCAL IMPACT There would be no fiscal impact to the city. The grant amount from the State of California would be in the amount of approximately $218,000 to cover the cost of plan preparation and the City’s matching contribution to the effort would be in the form of City Staff labor. It is anticipated that the grant amount would cover the full project costs including retention of the consultant, public outreach efforts, and plan creation. BACKGROUND The City’s existing Local Hazard Mitigation Plan that was prepared in 2004 is out of date. The recently approved Safety Element of the General Plan recommended an update to this plan. DISCUSSION City Staff only recently became aware of the opportunity to receive grant funding for the creation of a Local Hazard Mitigation Plan and Staff had to react quickly to maintain eligibility. It is for this reason that this request is for a ratification instead of an authorization to submit an application. The grant application is more thoroughly described in the section below. This section details what the plan intends to achieve, the legal standards that it must meet, the contributors to the plan content, the organization of the planning team, and the consultant’s role in the project preparation. Page 2 / 3 The City of Baldwin Park, under the guidance of its Community Development Department, will complete a single jurisdiction local hazard mitigation plan (SJLHMP) plan. The SJLHMP will help the City identify policies and actions that can be implemented to reduce risk and future losses. The SJLHMP will focus on natural hazards and address climate change impacts pursuant to SB379 and SB1000. The planning team will comprise of representatives from the City’s Planning Division, Department of Public Works, the Office of the CEO, Finance Department and Police Department and key stakeholders intrinsic to the success of the SJLHMP will include but are not limited to the following: County of Los Angeles Fire Department; County of Los Angeles Library; Baldwin Park Unified School District; and the County of Los Angeles Emergency Management Division. The City will hire a qualified consultant, in accordance with 2 CFR 200 and State regulations and its own procurement and purchasing policy. The consultant will collaborate directly with the Community Development Senior staff and help the planning team develop the plan through the required steps until the final plan is adopted and subsequently incorporated into the City’s Safety Element of its General Plan and comply with AB 2140 . The consultant and the planning team will take into consideration demographics, geography, technical, vulnerabilities, and political characteristics into the planning process, demonstrate knowledge of land use, community development, and local, county, state and federal policies and guidance, ordinances, and regulations. Moreover, the consultant and planning team members will commit to FEMA guidance throughout the development of the local hazard mitigation plan. The final deliverable will be a FEMA- approved hazard mitigation plan, adopted by the City, and will follow FEMA’s mitigation planning requirements. The consultant will serve as the author of the SJLHMP. Consultant Work The Consultant will work alongside the City’s planning team and use the collected data, models, and public input to recommend mitigation policies and projects to be incorporated. These mitigation activities will be ranked based on effectiveness and efficiency in minimizing or eliminating the loss of property or life due to hazards identified in the City of Baldwin Park. The Hazard Identification phase will incorporate relevant research, investigation, and discussions, history of past hazard events, including the California State Hazard Mitigation Plan and Los Angeles County’s Emergency Response Plan with the planning team and the County’s Emergency Response Plan, to identify specific hazards. The planning team will review the State’s CalOES MyHazards tool, and federal systems such as FEMA’s National Risk Index for Natural Hazards and NOAA’s National Centers for Environmental Information Storm Events Database. Also, hazard probabilities will be considered by the planning team when evaluating hazards and identifying which hazards are considered to be significant for inclusion in the plan. Maps and data, and reports will demonstrate to the planning team members, policy makers, and residents, the potential intensity, the probability of occurrence of diverse types of identified hazards and consider variations across neighborhoods or geographies. GIS be used to create new maps, as well as existing hazard maps from online state/federal sources. Furthermore, public and stakeholder outreach and feedback will be used to inform and engage the community in hazard identification. The County of LA in its most recent Emergency Response Plan, identified seven major hazards that can impact the City: 1. Earthquakes 2. Floods, 3. Wildfire 4. Liquefaction 5. Landslide 6. Tsunami 7. Dam Failure. This new plan will, as one of its components, identify areas where resources are needed to keep the community safe in the event of an emergency, which is valuable in its own right. Additionally, it is valuable because it will allow the City to pursue further grant funding for future public safety projects, such as an Emergency Operations Center, that require a plan to be in place first. ALTERNATIVES Council can direct Staff to withdraw the grant application. Page 3 / 3 LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. None STAFF REPORT ITEM NO. _____16_____ Page 1 / 2 TO: Honorable Mayor and Members of the City Council FROM: Ron Garcia, Director of Community Development PREPARED BY: Michelle Bravo, Housing Programs Coordinator DATE: June 19, 2024 SUBJECT: Amendment to the Consultant Services Agreement between the City of Baldwin Park, and Lorraine Mendez and Associates, Inc. For HUD reporting and consulting services. SUMMARY The purpose of this report is to request that the City Council consider approving a third amendment to the Consultant Services Agreement between the City of Baldwin Park and Lorraine Mendez and Associates, Inc. to extend the agreement for twelve months to continue completing various planning and reporting requirements per the Department of Housing and Urban Development (HUD) regulations and meet the agency’s deadlines to guarantee the City receives CDBG and HOME funds for a not to exceed amount of $55,000. RECOMMENDATION It is recommended that the City Council authorize the Chief Executive Officer to execute an amended Consultant Services Agreement with Lorraine Mendez and Associates, Inc., subject to any non-substantive changes made by the CEO and City Attorney and authorize the Director of Finance to appropriate the funds and budget amendments accordingly. FISCAL IMPACT The new contract agreement is $55,000, which will cover the upcoming HUD reporting requirements for the FY 2024 to 2025 fiscal years. Staff is intending to use available CDBG, and HOME admin funds. The FY 2024 and FY 2025 reporting service costs are budgeted as part of the new fiscal year budgets. BACKGROUND Pursuant to the U.S. Department of Housing and Urban Development (HUD), all state and local governments receiving Federal funds are required to prepare a five-year strategy designed to address the needs of extremely low, low and moderate-income households within the community as well as the completion of an Annual Action Plan to be submitted 45 days prior to the beginning of the fiscal year. If any substantial changes must be made during the Program Years a Substantial Amendment must be prepared and submitted to HUD. These plans serve as an application for grant funding for Community Development Block Grant (CDBG) and HOME Investment Partnership Act (HOME) funds received by the City. At the end of each fiscal year the city is also required to submit a Consolidated Annual Performance Evaluation Report (CAPER) to report outputs and outcomes that provides an assessment of the City’s performance. Page 2 / 2 On August 6, 2021, the City entered into an agreement with Lorraine Mendez and Associates, Inc., under the Director of Community Services’ spending authority for the preparation of the City’s 2020/21 CAPER with the option that if additional services are needed by the City, an amendment to the agreement will be required to add such services. On March 16, 2022 the City Council approved an amendment to the Consultant Services Agreement to prepare and complete the FY 2019/20 Annual Plan Cares Act Substantial Amendment, HOME ARP Allocation Plan, FY 2022-2023 Annual Action Plan, and provide assistance to Housing staff with HUD related matters. On April 5, 2023, the City Council approved a second amendment to the Consultant Services Agreement to prepare and complete various planning and reporting requirements related to CDBG and Home ARP per the Department of Housing and Urban Development (HUD) regulations and meet the agency’s deadlines to guarantee the City receives CDBG and HOME funds. DISCUSSION The Housing Division manages all HUD funding allocated to the City of Baldwin Park, including CDBG, HOME, and manages the Baldwin Park Housing Authority, which is a separate entity from the City. The Housing Division has seven (7) fulltime and one (1) part time staff members; five (5) staff mainly work with the Housing Authority Section 8 and Public Housing programs, and one (1) staff member works with the CDBG and HOME Programs. Due to key staff vacancies and changes within the department the professional services provided by Lorraine Mendez has been instrumental in assisting staff with completing the necessary plans and HUD requirements. On March 15, 2023 the City Council approved the City’s HOME-ARP Allocation Plan. The HOME-ARP funds in the amount of $1,128,360 would be to perform two activities including homeless supportive services, and a Tenant Based Rental Assistance Program (TBRA). Moreover, the Housing Division is also tasked with managing the Rent Stabilization Ordinance (RSO), and Permanent Local Housing Allocation Program (PLHA). Since January 2020, the Housing Division has taken on nine (9) new programs that have been managed with existing housing staff. The additional consultant services to the Housing Division would allow staff to maintain the continuity of the anticipated level of housing supportive service to the City. Moreover, due to the recent Housing Manager vacancy and two ongoing housing specialist vacancies a consultant services amendment is needed to provide as needed assistance to the Housing Division and management of CDBG and Home programs for FY 2024 and FY 2025 including preparation of the FY 2025/26 Annual Action Plan and 2023/24 CAPER. ALTERNATIVES The City may decide not to approve this amendment; in this case, the City would not meet the required deadlines to receive funding. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Lorraine Mendez and Associates, Inc. Proposal 2. Lorraine Mendez and Associates, Inc. Agreement 3. Lorraine Mendez and Associates, Inc. Amendment No.3 PROPOSAL HUD GRANT MANAGEMENT CONSULTANT SERVICES Prepared for: City of Baldwin Park Community Development Department Prepared by: June 2024 ⬧ 2205 Spyglass Trail W., Oxnard CA 93036 ⬧ T: (805) 665 -7310 ⬧ ⬧ E: Lorraine -Mendez@hotmail.com ⬧ May 3, 2024 City of Baldwin Park Community Development Department ATTN: Ron Garcia, Community Development Director 14403 E. Pacific Avenue Baldwin Park, CA 91706 SUBJECT: PROPOSAL FOR CITY OF BALDWIN PARK HUD GRANT MANAGEMENT SERVICES Dear Mr. Garcia, Thank you for the opportunity to provide services related to the administration of your HUD programs. I am pleased to offer my extensive experience in providing professional grant administration services, including those related to the Community Development Block Grant and Home Investment Partnerships Act programs. I provide professional and technical services to various cities in Orange and Los Angeles Counties. I assist them with the development and implementation of program activities to ensure they are within HUD compliance. My consultant services also include the preparation and analysis of reports such as the Annual Action Plan, Consolidated Plan Amendments, and the Consolidated Annual Performance and Evaluation Report (CAPER). I ensure that all projects and activities are reported timely and accurately in the Integrated Disbursement and Information System (IDIS). As principal of LMA, I will coordinate directly with city staff on all assignments and will serve as the primary staff member responsible for the quality completion of all tasks. Maintaining a dedication to detail, accuracy, and adherence to schedules is essential for delivering successful outcomes. All correspondence regarding this proposal can be addressed to: Lorraine Mendez, Principal Lorraine Mendez & Associates 2205 Spyglass Trail W. Oxnard, CA 93036 (805) 665-7310 lorraine-mendez@hotmail.com Thank you for your consideration. I look forward to the opportunity to work for the City of Baldwin Park. Sincerely, LORRAINE MENDEZ & ASSOCIATES City of Baldwin Park | Proposal for HUD Grant Management Services 1 I NTRODUCTION Lorraine Mendez & Associates, LLC has been in operation for 18 years, however, Ms. Mendez has over 23 years of experience working in or alongside municipalities in the administration of HUD programs. Ms. Mendez has been under contract with other jurisdictions over the last 18 years assisting with similar services offered in Baldwin Park. In addition to Baldwin Park, Ms. Mendez is currently under contract with the cities of Westminster, Huntington Beach, Anaheim, and Burbank. She has also contracted with the cities of Huntington Park, Garden Grove, El Monte, and Henderson, NV in the past, as well. It is understood that the City of Baldwin Park is seeking a qualified firm/person(s) to assist staff with the development of the 2023/24 Consolidated Annual Performance and Evaluation Report (CAPER), the 2025/26 Annual Action Plan (AAP), and on an as-needed basis, with the administration of their HUD entitlement program, Community Development Block Grant (CDBG), and Home Investment Partnership Act (HOME), in particular. It is also understood that Baldwin Park currently has staff assigned full-time to the management and administration of these programs; nonetheless, they desire to contract with an experienced consultant to provide technical assistance and services when needed on such projects as the development of the AAP, CAPER, AAP and Consolidated Plan Amendments, IDIS, file management, HUD program policies and procedures, subrecipient monitoring, project eligibility reviews, and other tasks related to the management and implementation of HUD grants. To achieve client satisfaction and satisfy the requirements of the scope of work, Ms. Mendez will ensure that city staff will be apprised of grant performance, the timely expenditure of grant funds, and critical dates for federal reports. Ms. Mendez will also provide the tools (analyses, spreadsheets, protocols, and guidelines) necessary to assist staff in their decision-making. City of Baldwin Park | Proposal for HUD Grant Management Services 2 P ROFESSIONAL E XPERIENCE Lorraine Mendez of Lorraine Mendez & Associates brings over 23 years of professional experience working with local governments – first as an employee in a Community Development Department where she gained knowledge and experience in the fields of Redevelopment, housing, community development, fiscal management, goal setting, and performance tracking, and as of 2006, as a consultant dealing exclusively with CDBG and HOME entitlement programs. Lorraine Mendez has been under contract with local jurisdictions over the last 18 years, including the cities of Westminster, Huntington Beach, Garden Grove, Huntington Park, Burbank, Baldwin Park, Anaheim, El Monte, and Henderson, NV providing administrative services associated with the HUD Program, more fully described in the Qualifications section. Ms. Mendez has a B.A. in Economics with a minor in Business Administration from California State University, Northridge. Ms. Mendez has experience managing the entire CDBG program, relying on staff only to receive direction, gather needed data, and attend Council meetings. Also, a major focus in some client cities has been to improve the overall administration and implementation of the City’s HUD programs as required by HOME and CDBG regulations. Ms. Mendez has been successful at addressing program deficiencies and has established improved administrative protocols for activities under the CDBG and HOME programs. Overall, Ms. Mendez provides a variety of services on an as-needed basis. Main services provided include the setting up, funding, and maintenance of HUD activities in IDIS; the development and maintenance of Annual Action Plans, Consolidated Annual Performance and Evaluation Reports (CAPER’s), and AAP Amendments (both minor and substantial); analyses of HUD funding availability and timeliness commitment and expenditure of funds; Environmental Review Records; assistance with draws; research and analysis of proposed projects; activity eligibility reviews; development of standardized quarterly reporting for CDBG subgrantees; area benefit analyses; and other tasks as requested. City of Baldwin Park | Proposal for HUD Grant Management Services 3 Q UALIFICATIONS Lorraine Mendez & Associates is qualified to support the administration of Baldwin Park’s HUD Programs. As project principal, Lorraine Mendez will maintain responsibility for ensuring the overall quality of work and any subcontracted staff (if needed) for this project, and the timeliness of project deliverables. Over the past 18 years working exclusively as a consultant for cities such as Westminster, Huntington Beach, Anaheim, Garden Grove, El Monte, Huntington Park, Baldwin Park, and Henderson, Ms. Mendez has provided various HUD-related services and work products as outlined below. 1. CDBG/HOME Programs Administration a. Develop and Maintain a Project Filing System and Checklist, including all necessary eligibility documentation to ensure compliance with HUD and federal cross-cutting requirements. b. Conduct environmental reviews and prepare environmental review records for all activities per NEPA and the implementing regulations at 24 CFR Part 58. c. Manage the federal Integrated Disbursement and Information System (IDIS) required to set up, revise, fund, and report upon accomplishments and beneficiaries for all CDBG and HOME activities. d. Generate, format, download, and analyze IDIS Reports. e. Prepare agreements for subrecipients (both outside and intradepartmental). f. Assist in department budget preparation and work program. g. Jointly with the Finance Department, assume financial management responsibilities, including preparing draw requests, receipt and drawdown of program income, approving subrecipient payment requests, and monitoring CDBG/HOME expenditures. h. Provide contract administration of CDBG and HOME programs and projects. i. Develop quarterly subrecipient performance reports for quarterly submission. j. Ensure subrecipients submit quarterly reports and conduct desktop monitoring every quarter. 2. HOME Acquisition/Rehabilitation Program a. Develop subsidy layering guidelines for rental and owner housing. b. Conduct financial analysis/layering review for Federally assisted residential acquisition and rehabilitation projects. c. Assist City staff in drafting deal points and affordable housing agreements for federally assisted residential new construction, and acquisition/rehabilitation projects, and/or review of affordable housing agreements, exhibits, and documents as to compliance with established HUD HOME regulations. d. Prepare environmental review records for proposed HOME affordable housing projects. 3. Respond to HUD and Single Audit Letters and/or Memorandums as Needed City of Baldwin Park | Proposal for HUD Grant Management Services 4 a. Address and rectify all concerns and findings emanating from possible Agency or Federal Single Audit Reports. 4. CDBG and HOME Monitoring a. Conduct desk and on-site CDBG subrecipient monitoring visits as required by regulation (monitoring typically occurs after the end of the program year). ✓ Prepare appointment letters. ✓ Conduct on-site visits with public service subrecipients, and gather needed financial, beneficiary, and other necessary documentation to prepare monitoring reports. ✓ Prepare a monitoring report outlining subrecipient strengths and weaknesses, concerns, findings, and corrective actions to be taken. ✓ Follow up with subrecipients on implementing recommended corrective actions and prepare monitoring close-out letters as needed. ✓ Provide technical assistance to staff and CDBG public service providers as needed. b. Conduct desk and on-site HOME monitoring of affordable housing projects. ✓ Prepare appointment letters to property owners or management. ✓ Schedule on-site inspections to determine housing compliance and local and state codes. [Note: City may opt to use Building or Code Enforcement staff to conduct on-site inspections, or Lorraine Mendez & Associates, upon City’s request, may perform inspections.] ✓ Conduct on-site monitoring to include review of project documents and tenant files to ascertain project compliance with HOME requirements, e.g. rents, tenant income eligibility, occupancy eligibility, property standards, affirmative marketing and fair housing, and lease terms. ✓ Prepare monitoring reports and follow-up correspondence until monitoring closes out. The report will outline strengths and weaknesses, concerns, findings, and corrective actions to be taken. 5. Develop and Maintain HUD Grants Management Policies and Procedures Manual (Program Guidelines) 6. Prepare Annual Action Plans and Amendments to 5-Year Consolidated Plan a. Prepare draft and final Action Plan, amendments to the Action Plan and, if applicable, required amendments to 5-Year Consolidated Plan as needed, oversee public review, and submit to HUD via IDIS according to HUD regulations. 7. Prepare Consolidated Annual Performance and Evaluation Reports (CAPER) a. Preparation of draft and final CAPER document, oversight of public review, and submittal to HUD via IDIS under HUD regulations. City of Baldwin Park | Proposal for HUD Grant Management Services 5 Lorraine M. Mendez 2205 Spyglass Trail West Oxnard, CA 93036 (805) 665-7310 Lorrane-Mendez@hotmail.com SUMMARY OF QUALIFICATIONS • Twenty-three years of local government experience. • B.A. degree in Economics with a minor in Business Administration. EMPLOYMENT HISTORY Principal, Lorraine Mendez & Associates March 2010 – Present: City of Westminster May 2013 – Present: City of Huntington Beach December 2019 – Present: City of Anaheim March 2021 – Present: City of Baldwin Park December 2020 – December 2022: City of Henderson, Nevada January 2019 – December 2019: City of El Monte July 2013 – December 2018: City of Garden Grove July 2006 – November 2017: City of Huntington Park • Assist in ongoing administration of HUD’s Community Development Block Grant (CDBG) and HOME Investment Partnerships Act (HOME) programs, including: → Preparation of Annual Action Plan, Five Year Consolidated Plan, and Consolidated Annual Performance Evaluation Report (CAPER). → Preparation of department protocols and procedures. → Management of the federal Integrated Disbursement and Information System (IDIS) required to set up, revise, fund, and report on accomplishments and program beneficiaries for all CDBG and HOME activities. → On-site monitoring for, and technical assistance to, each CDBG public service subrecipient to ensure compliance with federal requirements and adherence to the entity’s subrecipient agreement with the City. → Assumption of financial management responsibilities, such as preparing draw requests, approving payment requests, and monitoring CDBG/HOME expenditures. → Preparation of CDBG and HOME fiscal budget. → Monitoring of City’s HOME-assisted affordable housing agreements including on-site monitoring of housing projects to ensure compliance with HOME regulations. → Assistance with special assignments as needed including the development a code enforcement strategy for use of CDBG funding, in-depth auditing of the City’s minor home repair program, and review of staff reports, requests for proposals, and other department reports and correspondence. City of Baldwin Park | Proposal for HUD Grant Management Services 6 Principal, Lorraine Mendez & Associates July 2012 – 2016: City of Burbank • Prepared CDBG Procedures Manual as required by HUD. Sub-Consultant on Various Assignments January 2007 – May 2009: Cities of Bakersfield, Burbank, Indio, Garden Grove, Santa Clarita • July 2014 – 2016: Assisted GRC Associates with the development of the City of Bakersfield’s Consolidated Plan, Annual Action Plan, Citizen Participation Plan, and Analysis of Impediments to Fair Housing Choice reports. • September 2012 – March 2014: Assisted Karen Warner Associates with the development of Burbank’s Consolidated Plan using the new eCon Planning Suite, and the Analysis of Impediments to Fair Housing Choice reports. • January 2009 – May 2009: Assisted Castaneda & Assoc with the development of Indio’s 2009-2013 Consolidated Plan and 2009-2010 Annual Action Plan using both a written plan submission and HUD’s Consolidated Plan Management Process (CPMP). • August 2008 – February 2009: Assisted Solomon & Associates with the monitoring of affordable housing agreements of the Garden Grove Redevelopment Agency to ensure compliance with Federal HOME regulations. • January 2007 – June 2007: Drafted City of Santa Clarita’s 2007 Annual Action Plan. Administrative Analyst II October 2000 – June 2005: Community Development Department, City of Burbank • Division manager for Community Development Department Administration Division • Coordinated budget for the Department including General Fund, Special Revenue, Housing Authority, Redevelopment, CDBG, HOME, and CIP funds. • Chaired the Budget Action Team (BAT), an intra-divisional committee responsible for recommending cost-reduction plans to include streamlining business processes, increasing revenues, and finding technological solutions to common business practices. • Prepared Housing and Redevelopment Division budget for 3 fiscal years. • Assisted in preparation of the Annual HCD Report, Implementation Plan, State Controllers Report, and other State and Federal mandated reports including gathering census data on population, ethnicity, households, housing occupancies, and income demographics. City of Baldwin Park | Proposal for HUD Grant Management Services 7 K EY P ERSONNEL Lorraine Mendez & Associates is proposing to provide one staff person for the management and implementation of the scope of services. Ms. Mendez will assume responsibility for requested assignments under the scope of work with reliance on city staff to perform administrative support functions. Such functions to be performed by city staff include: • Public and community meetings and presentations related to the adoption of the Consolidated Plan (or amendments to), Annual Action Plan, and CAPER. Ms. Mendez may, upon request, provide all written reports, staff reports, agenda bills, and public notices. • City staff will have all signatory authority to approve draws, however, Ms. Mendez may work with the City’s Finance and program staff, if needed, to prepare the draw requests for approval. City of Baldwin Park | Proposal for HUD Grant Management Services 8 C LIENT R EFERENCES References for Lorraine Mendez City of Westminster Contact Information: Michael Son, (714) 548-3170, MSon@Westminster-CA.gov Description of Services Provided: Management and implementation of CDBG and HOME programs, including the entire scope of services listed in this proposal. Dates of Work Performed: 2010 to Present City of Huntington Beach Contact Information: Charles Kovac, Housing Manager, (714) 374-1519. Charles.Kovac@surfcity-HB.org Description of Services Provided: Annual Action Plan, CAPER, Amendments, IDIS, CDBG Monitoring, Environmental Review Records, Technical Assistance. Dates of Work Performed: 2013 to Present City of Baldwin Park Contact Information: Michelle Bravo, Housing Programs Coordinator, (626) 960-4011 Ext. 354, MBravo@baldwinpark.com Description of Services Provided: Annual Action Plan, CAPER, Amendments, Environmental Review Records, Technical Assistance. Dates of Work Performed: March 2021 to Present City of Baldwin Park | Proposal for HUD Grant Management Services 9 C OST P ROPOSAL Lorraine Mendez & Associates, LLC proposes to provide any of the requested services outlined in this proposal, as needed, at an hourly rate of $135/hour, plus reimbursable expenses as described below. The Annual Action Plan (AAP) and the Consolidated Annual Performance and Evaluation Report (CAPER) are prepared at a fixed cost of $12,000 and $10,500, respectively. Personnel Hourly Rate Average Weekly Hours Lorraine Mendez $135/hour Assistance with Program Administration Lorraine Mendez $12,000 fixed fee for FY 2025/26 Annual Action Plan Lorraine Mendez $10,500 fixed fee for FY 2023/24 CAPER The Consultant will not bill for overhead. The following expenses directly attributable to work performed under this agreement shall be reimbursed at cost: • Printing and reproduction costs associated with document reproduction. • Mileage expenses at IRS rate, currently $.67 per mile; rate to be updated as necessary. • Other expenses related to document preparation. Any subcontractors hired to serve under contract with Lorraine Mendez & Associates will serve as independent contractors, not Lorraine Mendez & Associates employees. Subcontractors and Lorraine Mendez agree to the following rights consistent with an independent contractor relationship: • Subcontractors have the right to perform services for others during the term of the Agreement. • Subcontractors have the right to control and direct the means, manner, and method by which the services required by the Agreement will be performed. • Lorraine Mendez & Associates shall not require the Subcontractor to devote full time to performing the services required by the Agreement. • The subcontractor is not eligible to participate in any employee pension, health, vacation pay, sick pay, or other fringe benefit plan of Lorraine Mendez & Associates. • Subcontractors shall pay all income taxes and FICA (Social Security and Medicare taxes) incurred while performing under the Agreement. • Subcontractors will maintain independent insurance as required by the City. Authorized Signature: Type Name: Lorraine M. Mendez City of Baldwin Park | Proposal for HUD Grant Management Services 10 Title: Principal Date: June 4, 2024 THIRD AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT BETWEEN THE CITY OF BALDWIN PARK AND LORRAINE MENDEZ AND ASSOCIATES INC. 1. PARTIES AND DATE. This Third Amendment to the Consultant Services Agreement ("Third Amendment") is made and entered into this June 19, 2024, by and between the City of Baldwin Park, ("City"), and Lorraine 'Mendez and Associates ("Consultant"). 2. RECITALS. 2. I City and Consultant entered into that certain Consultant Services Agreement dated August 6 th , 2021, ("Agreement"), whereby Consultant agreed to provide professional services associated with the preparation and completion of Housing and Urban Development (HUD) reports as defined in the Scope of Services attached to the references agreement to dev elop the FY 2020/21 Consolidated Annual Performance and Evaluation Report (CAPER). 2.2 First Amendment. On March 16, 2022, the City Council approved a First Amendment to the Agreement whereby City and Consultant mutually amended the Consultant Services Contract by replacing Exhibit "A" - Scope of Services and Exhibit "B" _ Compensation. 2.3 Second Amendment. On April 5, 2023, the City Council approved a Second Amendment to the Agreement whereby the City and Consultant mutually amended the Consultant Services Contract Agreement by replacing Exhibit "A" - Scope of Services and "Exhibit B" — Compensation. 2.4 Third Amendment. City and Consultant mutually desire to amend the Consultant Services Contract Agreement for the third time to replace the Scope of Services attached to and incorporated into this Amendment as "Exhibit A" and Compensation attached to and incorporated into the Amendment as "Exhibit B". 2.5 Authorization. This Third Amendment is authorized pursuant to Section 21 of the Agreement. NOW, THEREFORE, in consideration of the Recitals and the terms and conditions set forth in this Third Amendment, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties set forth their mutual covenants and understandings as follows: 3. TERMS. 3.1 Scope of Services. Section 1 of the Agreement is hereby amended by replacing Exhibit “A” – Scope of Services in its entirety with the Scope of Services as shown on Exhibit “A” attached to this Third Amendment. 3.2 Compensation." Section 2 of the Agreement is hereby amended by replacing Exhibit "B"- Schedule of Compensation in its entirety with the Schedule of Compensation as shown on Exhibit “B” attached to this Third Amendment . Total compensation for services performed by Consultant shall not exceed $55,000. 3. 3 Time for Performance. Section 3 of the Agreement is hereby amended to read as follows: "Consultant shall perform the services above described in a timely manner in accordance with the professional standard practices but in any event no later than June 30, 2025." 3.4 Continuing Effect of Agreement. Except as amended by this Third Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this First Agreement, whenever the term "Agreement" appears in the Agreement, it shall mean the Agre ement as amended by this Third Amendment. 3.5 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this First Agreement. 3.6 Counterparts. This Third Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument. 3.7 Corporate Authority. The persons executing this Third Amendment on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Third Amendment on behalf of said party, (iii) by so executing this Third Amendment, such party is formally bound to the provisions of this Third Amendment and (iv) the entering into this Third Amendment does not violate any provision of any other agreement to which said party is bound. [SIGNATURES ON NEXT PAGE] IN WITNESS WHEREOF, the parties have executed this Third Amendment to be executed the day and year first above written. CITY OF BALDWIN PARK: By: Enrique C. Zaldivar, Chief Executive Officer CONSULTANT: Lorraine Mendez and Associates, Inc. Approved as to Form: By: ______________________________ Norma Tabares City Attorney Lorraine Mendez, Principal EXHIBIT “A” SCOPE OF SERVICES Preparation of the following documents: 1. FY2025/2026 Annual Action Plan 2. FY2023/2024 CAPER 3. Other HUD-related tasks, as needed EXHIBIT “B” COMPENSATION City of Baldwin Park | Proposal for HUD Grant Management Services 9 C OST P ROPOSAL Lorraine Mendez & Associates, LLC proposes to provide any of the requested services outlined in this proposal, as needed, at an hourly rate of $135/hour, plus reimbursable expenses as described below. The Annual Action Plan (AAP) and the Consolidated Annual Performance and Evaluation Report (CAPER) are prepared at a fixed cost of $12,000 and $10,500, respectively. Personnel Hourly Rate Average Weekly Hours Lorraine Mendez $135/hour Assistance with Program Administration Lorraine Mendez $12,000 fixed fee for FY 2025/26 Annual Action Plan Lorraine Mendez $10,500 fixed fee for FY 2023/24 CAPER The Consultant will not bill for overhead. The following expenses directly attributable to work performed under this agreement shall be reimbursed at cost: • Printing and reproduction costs associated with document reproduction. • Mileage expenses at IRS rate, currently $.67 per mile; rate to be updated as necessary. • Other expenses related to document preparation. Any subcontractors hired to serve under contract with Lorraine Mendez & Associates will serve as independent contractors, not Lorraine Mendez & Associates employees. Subcontractors and Lorraine Mendez agree to the following rights consistent with an independent contractor relationship: • Subcontractors have the right to perform services for others during the term of the Agreement. • Subcontractors have the right to control and direct the means, manner, and method by which the services required by the Agreement will be performed. • Lorraine Mendez & Associates shall not require the Subcontractor to devote full time to performing the services required by the Agreement. • The subcontractor is not eligible to participate in any employee pension, health, vacation pay, sick pay, or other fringe benefit plan of Lorraine Mendez & Associates. • Subcontractors shall pay all income taxes and FICA (Social Security and Medicare taxes) incurred while performing under the Agreement. • Subcontractors will maintain independent insurance as required by the City. Authorized Signature: Type Name: Lorraine M. Mendez STAFF REPORT ITEM NO. _____17_____ Page 1 / 2 TO: Honorable Mayor and Members of the City Council FROM: Ron Garcia, Director of Community Development PREPARED BY: Nick Baldwin, City Planner DATE: June 19, 2024 SUBJECT: Second Reading and Adoption of Ordinance 1510, entitled, “AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK REPEALING AND REPLACING SECTION 153.170 OF THE MUNICIPAL CODE RELATING TO SIGN REGULATIONS TO INCLUDE NEW LANGUAGE REGARDING NEW STATIC OR DIGITAL BILLBOARD CONSTRUCTION AND BILLBOARD RELOCATION AGREEMENTS, INCORPORATION OF PREVIOUSLY APPROVED SIGN REGULATIONS THAT WERE NOT CODIFIED, AND REORGANIZATION OF THE CHAPTER AS A WHOLE”. SUMMARY The purpose of this report is to adopt and approve for second reading Ordinance No. 1510. This item was continued from the June 5, 2024, City Council Meeting. RECOMMENDATION It is recommended that the City Council waive further reading and adopt Ordinance 1510, entitled, “AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK REPEALING AND REPLACING SECTION 153.170 OF THE MUNICIPAL CODE RELATING TO SIGN REGULATIONS TO INCLUDE NEW LANGUAGE REGARDING NEW STATIC OR DIGITAL BILLBOARD CONSTRUCTION AND BILLBOARD RELOCATION AGREEMENTS, INCORPORATION OF PREVIOUSLY APPROVED SIGN REGULATIONS THAT WERE NOT CODIFIED, AND REORGANIZATION OF THE CHAPTER AS A WHOLE”. FISCAL IMPACT There would be no fiscal impact to the City’s General Fund as a result of adoption of this Ordinance. BACKGROUND On May 15, 2024, the City Council of the City of Baldwin Park held a Public Hearing to approve introduction of Ordinance 1510. The proposed changes to the sign regulations accomplish the following goals: (1) modernize existing signage regulations, (2) clarify existing regulations in sections where Staff felt additional language was necessary, (3) restructure the subsections of the Sign Regulations subchapter to improve readability and provide Page 2 / 2 better orientation to users and, (4) remove inconsistences in current regulations and previously adopted amendments. Scope of Proposed Changes As demonstrated in the Redlined version of Subchapter 153.170 (Attachment #5), the proposed changes will reorganize and insert new subsections as they relate to the installation and maintenance of billboards, electronic readerboard signs and signs that are installed within a comprehensive sign program area. Below is a summary of each subsection to be added and/or modified: §153.170.050 Prohibited Signs This section has been updated to refer to the revised regulations for Billboards and Electronic Readerboard Signs. §153.170.080 Sign Regulations by Zone This section now includes an addition subsection, §153.170.080(C), which now contains the regulations for all electronic readerboard signs. These regulations were originally adopted as a part of Ordinance No. 1405 and have been revised slightly to comply with current industry standards. §153.170.110 New Static or Digital Billboard Construction This section includes the regulations that were previously adopted as a part of both Ordinance No. 1394 and 1398, which contain the regulations that govern the installation and maintenance of Billboard Signs. The previously included regulations have been preserved in their entirety, with minor grammatical errors being revised as a part of this project. §153.170.120 Billboard Relocation Agreements This section is a new addition to the Sign Regulations subchapter. As noted in the drafted subsection, it is important to provide regulations that govern the relocation of existing billboards within the City, while respecting previously established development agreements and, most importantly, the visual character of the City. §153.170.130 Comprehensive Sign Programs (formerly referred to as §153.170.107) This section captures the missing updates that were previously adopted as a part of Ordinance No. 1359. The previously included regulations have been preserved in their entirety, with minor grammatical errors being revised as a part of this project. §153.170.140 Other Applicable Regulations (formerly referred to as §153.170.110) No changes have been made to this section itself, aside from the recategorization of this section from §153.170.110 to now be referred to as §153.170.140. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to form. ATTACHMENTS 1. Ordinance No. 1510 2. Staff Report Dated May 15, 2024 ORDINANCE NO. 1510 AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK REPEALING AND REPLACING SECTION 153.170 OF THE MUNICIPAL CODE RELATING TO SIGN REGULATIONS TO INCLUDE NEW LANGUAGE REGARDING NEW STATIC OR DIGITAL BILLBOARD CONSTRUCTION AND BILLBOARD RELOCATION AGREEMENTS, INCORPORATION OF PREVIOUSLY APPROVED SIGN REGULATIONS THAT WERE NOT CODIFIED, AND REORGANIZATION OF THE CHAPTER AS A WHOLE WHEREAS, Section 153.170 of the Baldwin Park Municipal Code regulates the installation, appearance and maintenance of all private signage types to protect t he visual clutter associated with the unrestricted proliferation of signs, while providing channels of communication to the public; and WHEREAS, it is the goal of the City to continue to promote the visual character of the City of Baldwin Park, including but not limited to regulating all public signage ; and WHEREAS, it is the obligation of the City to publish approved ordinances and incorporate them into the Municipal Code to provide transparency in government and to provide clear direction to City Staff, the development community, and the general public regarding the regulations for signs; and WHEREAS, it is in the City’s interest to allow sufficient flexibility in billboard advertising to meet the needs of commercial interests while at the same time protecting the City’s residents from an over saturation of new billboard signs; and WHEREAS, as noted in the Staff Report dated May 15, 2024 from Ron Garcia, Community Development Director, there exists a need to update the current version of the City’s signage regulations to capture previously adopted regulations . NOW, THEREFORE, the City Council of the City of Baldwin Park does hereby ordain as follows: SECTION 1. The recitals above are true and correct and incorporated herein by reference SECTION 2. Subchapter 153.170 – Sign Regulations of the Baldwin Park Municipal Code is hereby amended as follows: Section Contents: §153.170.010 Intent and Purpose §153.170.020 Applicability §153.170.030 Permit Requirements §153.170.040 Exempt Signs §153.170.050 Prohibited Signs Ordinance 1510 - Page 2 §153.170.060 Temporary Signs §153.170.070 General Sign Standards §153.170.080 Signs Regulations by Zone §153.170.090 Sign Regulations for Specific Land Uses §153.170.100 Sign Construction and Maintenance §153.170.105 110 New Static or Digital Billboard Construction §153.170.106 120 Billboard Relocation Agreements §153.170.107 130 Comprehensive Sign Programs §153.170.110 140 Other Applicable Regulations § 153.170.010 – Intent and Purpose The intent and purpose of these sign regulations are to: A. Urban design and safety standards. Implement the city’s urban design and safety standards as set forth in the General Plan. B. City appearance. Maintain and enhance the city’s appearance by regulating the design, character, location, number, type, quality of materials, size, illumination and maintenance of signs. C. Pedestrian and vehicular traffic safety. Protect and improve pedestrian and vehicular traffic safety by balancing the need for signs which facilitate the safe and smooth flow of traffic without an excess of signage which may distract motorists, overload their capacity to quickly receive information, visually obstruct traffic signs or otherwise create congestion and safety hazards. D. Traffic safety hazards. Eliminate traffic safety hazards to pedestrians and motorists posed by off-site signs. E. On-site signage. Generally limit private signage to on-site locations to protect the aesthetic environment from the visual clutter associated with the unrestricted proliferation of signs, while providing channels of communication to the public. F. Communication. Allow the communication of information for commercial and noncommercial purposes without regulating the content of noncommercial messages. G. Free speech. Respect and protect the right of free speech by sign display, while reasonably regulating the structure, location and other non -communicative aspects of signs, generally for the public health, safety, welfare and specifically to serve the public interests in traffic and pedestrian safety and community aesthetics. H. Nearby effects. Minimize the possible adverse effects of signs on nearby public and private property. Ordinance 1510 - Page 3 I. Visual quality. Serve the city’s interests in maintaining and enhancing its visual appeal by preventing the degradation of visual quality which can result from excess signage. J. Protect investment and quality of life. Protect investments in property and lifestyle quality made by persons who choose to live, work or do business in the city. K. Residential neighborhoods. Defend the peace and tranquility of residential zones and neighborhoods. § 153.170.020 – Applicability A. Compliance. Signs or advertising displays that are erected or maintained within the city shall comply with the provisions of this subchapter and any other applicable federal, state and local statues or laws. B. Additive requirements. The requirements of this subchapter, shall be applied in addition to any other requirements contained in the Zoning Code. C. Conflicts. In the event of direct and irreconcilable conflict between any provisions of this subchapter and any other provisions of the Zoning Code or this code, the more restrictive requirements shall govern. § 153.170.030 – Permit Requirements A. Sign permit required. Unless otherwise exempted by § 153.170.040, a sign permit shall be required prior to the placement, construction or physical alteration of the size, height or location of any sign or advertising display in the city. A sign permit may be obtained from the Planning Division pursuant to the provisions of subchapter 153.210, Administrative Procedures. B. Variance. Signs that do not comply with the requirements of this subchapter, shall not be permitted unless a variance has been granted pursuant to the provisions of subchapter 153.210, Administrative Procedures. § 153.170.040 – Exempt Signs A. Applicability. Unless otherwise specified, the signs listed in this subchapter are categorically exempt from the permit requirement. The signs listed in this section are subject to compliance with all other provisions of this subchapter and other applicable codes, regulations or rules. B. Restrictions on illumination. All exempt signs shall be non-illuminated, externally illuminated, or internally illuminated. C. Exempt signs. The following categories of signs do not require a sign permit: 1. Non-Residential Signs – On non-residential property Ordinance 1510 - Page 4 (a) up to 20 flags or pennants with a combined area of no more than 80 square feet on a staff or pole of no longer than 20 feet, however, no individual flag or pennant may exceed 15 square feet in area; (b) up to 15 permanent signs with a combined area of no more than 45 square feet and a height of no more than eight feet, however, no individual sign may exceed 15 square feet in area; (c) Up to four temporary window signs with a combined area of no more than 24 square feet, however, no individual sign may exceed 12 square feet in area and no more than 40% of the area of any given window may be covered by window signs; and (d) Up to eight other temporary signs with an combined area of no more than 30 square feet and a height of no more than four feet, however, no individual sign may exceed 15 square feet in area. Size limits for window signs with transparent backgrounds (instead of opaque backgrounds) placed on glass doors are doubled. (e) Where properties include multiple tenants, each tenant may display two flags of no more than twelve square feet, and temporary or permanent signs with a combined area of no more than nine square feet, in addition to the non-residential exemption provided above. 2. Residential Signs- On residential property; (a) up to three flags or pennants of up to 10 square feet on a staff or pole of no longer than eight feet; (b) up to three permanent signs with a combined area of no more than 10 square feet and a height of no more than four feet; (c) up to six temporary window signs with a combined area of no more than nine square feet, except that no more than 50% of the area of any given window may be covered by window signs; and (d) up to four other temporary signs with a combined area of no more than 10 square feet and a height of no more than three feet. (e) Where residential properties include multiple dwelling units, each dwelling unit may display one flag of no more than 6 square feet, and temporary or permanent signs with a combined area of no more than six square feet, in addition to the basic residential exemption provide above. § 153.170.050 – Prohibited Signs The following signs are prohibited on any property within the city: A. Abandoned Signs. B. Animated Signs, except as provided for electronic readerboard signs as permitted pursuant to Section 153.170.080(D). C. Inflatable/Balloon Signs. Ordinance 1510 - Page 5 D. Roof Signs. E. Murals. F. Can (Box) Signs. G. Off-Site Signs (billboards), except as approved as a part of a Billboard Relocation Agreement pursuant to the terms of this Chapter or as provided for billboards or digital billboards permitted per in Section 153.170.105110. H. Off-Site Signs. Off-site identification signs, except government, civic signs as provided in this subchapter. I. Portable Signs, including A-frame, sandwich board signs, and vehicle-mounted signs. J. Cross-visibility area. Any sign located within a required clear cross-visibility area. K. Permission not granted. Signs erected without the permission of the owner of the property on which the sign is located. L. Signs in the public right -of-way. Signs within or projecting over a public right -of-way. M. Imitation traffic signs. Signs which purport to be, are an imitation of, or resemble official traffic warning devices or signs, that by color, location or lighting may confuse or disorient vehicular or pedestrian traffic, impede the flow of traffic or create a traffic hazard, excluding authorized on-site directional sites. N. Painted signs. Signs painted directly on an exterior wall, fence, fascia or parapet. O. Signs attached to utility poles. Signs attached to utility poles, unless specifically approved by the utility company in writing. P. Signs attached other features. Signs attached to trees, fences, bridges or light poles. Q. Vehicle signs. Vehicle signs, where the primary purpose or use of the vehicle is the display of advertising material. This does not apply to signs maintained on vehicles when such advertising is incidental to the primary purpose for which the vehicle is being used. R. Disrepair. Any sign that is in disrepair. § 153.170.060 – Temporary Signs A Permitted Temporary Signs. In addition to exempt temporary signs pursuant to § 153.170.040(C), temporary signs may be permitted on the site of any business holding a Ordinance 1510 - Page 6 grand opening or promoting a special product, sale, or event. The following types of temporary signs are permitted under such circumstances, provided they comply with the applicable standards provided in in subsection B below: 1. Banners not exceeding 50 square feet. 2. Pennants, with the area on which the pennants are located not to be permitted not permitted to exceed 15 percent of the square footage of the lot upon which they are located. B. Standard for Temporary Signs: Such Temporary signs under subsection A above shall comply with the following standards: 1. Maximum number. A maximum of 1 temporary sign may be displayed for each non-residential property at any given time. 2. Maximum duration. Each temporary sign may be displayed for a maximum of 30 consecutive days. Temporary signs may be displayed up to 4 nonconsecutive times within a 12-month period. 3. Location and attachment. Temporary signs shall be attached to the main building wall or fence and shall not extend above the roofline or height of the wall or fence on which they are located. 4. Balloons. Balloons shall not be used in conjunction with any temporary sign. 5. Attachment and illumination. Temporary signs shall not be freestanding or illuminated. 6. Safety and maintenance. Temporary signs shall be kept in a safe and presentable condition. § 153.170.070 – General Sign Standards All signs, including exempt and temporary signs, located within all zones shall comply with the following regulations: A. Sign Lettering and Numbering. 1. To facilitate emergency response by public safety personnel, the sign nearest to the public entrance of a business which utilizes any non -Roman alphabet letters, characters and/or symbols shall also contain a general description of the business and other entities occupying the building written in English. The English language portion of the sign shall be readable form the public right -of-way. 2. In all cases where a sign or other zoning permit is required by this chapter or other law, the applicant shall submit to the city a certification, issued under Ordinance 1510 - Page 7 penalty of perjury under the laws of the State of California, containing an English language translation of all non-Roman alphabet letters, characters and symbols proposed to be displayed on the sign. An application for such permit shall not be deemed complete until the applicant has provided such certification. B. Sign Lighting and Illumination. 1. Unless otherwise specified for exempt and temporary signs, signs may be non - illuminated or internally illuminated. If internally illuminated, illumination of individual letters and logos is preferred. The Approving Authority of the sign permit may authorize external illumination. 3. All signs shall be arranged, operated, shielded and maintained to prevent any glare, reflection, nuisance, inconvenience or hazardous interference of any kind to abutting or adjacent properties, streets and walkways. C. Sign Location. No internally illuminated sign placed on any commercial or industrially zoned property shall be located within 50 feet of the lot line, if such line is shared with any residentially zoned lot, and if the sign face area is oriented toward the residentially zoned lot. D. Sign Aesthetics. 1. All newly erected signs shall comply with the Sign Design Guidelines Manual. 2. All permanent signs located within any zone shall be compatible to the associated structure’s architecture and design features. 3. All permanent signs located on commercial and industrial structures shall be integrated within structure’s architecture. § 153.170.080 – Signs Regulations by Zone Table 153.170.080 identifies the types of signs permitted by zone district and the development standards applicable to such signs. In addition to the requirements set forth in Table 153.170.080, the following criteria shall apply: A. Freestanding Signs. 1. As indicated in Table 153.170.080, freestanding signs shall be permitted only in the FC, C-2 and I-C zones that have freeway frontage. 2. The base of all freestanding signs shall be landscaped at the time of sign installation such that the base is fully obscured by landscaping to a minimum height of 6 feet within 3 years of landscape installation. Such landscaping shall be maintained in a neat and healthy condition at all times. Ordinance 1510 - Page 8 B. Monument Signs. Monument signs may be located in planter medians abutting a driveway or within the project driveway. Table 153.170.080 Sign Regulations by Zone Zone Sign Type Maximum Number Maximum Sign Area Maximum Height Notes R-G and R-3 Monument 1 24 sf 4 ft Wall 1 36 sf 4 ft C-1 MU-2 Monument 1 per frontage 32 sf 6 ft Wall 1 or more 50 sf 4 ft C-2, F-C, I-C, MU-1 without freeway frontage Monument 1 per frontage 64 sf 12 ft In lieu of a monument sign, an Electronic Readerboard Sign may be permitted, subject to approval of a Conditional Use Permit and Design Review, provided the sign complies with the provisions outlined in §153.170.80.D. Wall 1 or more 2 sf of sign area per linear foot of primary building frontage 6 ft Secondary Wall 1 or more 1 sf of sign area per linear foot of primary building frontage 4 ft C-2,F-C, I-C, with freeway frontage Freestanding 1 1 sf of sign area per 1 linear foot of street frontage 80 ft 1. A maximum of 1 freestanding sign is permitted for lots with less than 800 linear feet of street frontage. One additional freestanding sign is permitted for lots with more than 800 linear feet of street frontage. For this purpose, a commercial center is considered a single lot. 2. Additional sign face area for monument signs may be granted in lieu of use of freestanding signs, Ordinance 1510 - Page 9 per criteria established by the Director of Community Development. 3. In lieu of a monument sign, an Electronic Readerboard Sign may be permitted, subject to approval of a Conditional Use Permit and Design Review, provided the sign complies with the provisions outlined in §153.170.80.D I Monument 1 40 sf 8 ft In lieu of a monument sign, an Electronic Readerboard Sign may be permitted, subject to approval of a Conditional Use Permit and Design Review, provided the sign complies with the provisions outlined in §153.170.80.D Wall 1 or more 1 sf of sign area for each linear foot of primary building frontage 6 ft C. Wall Signs. 1. A maximum of 3 wall signs shall be permitted for each wall of a commercial unit that contains a main entrance or is adjacent to a street. 2. A maximum of 1 wall sign shall be permitted for each wall of a commercial unit that does not contain a main entrance. 3. Wall signs shall not project more than 18 inches from the building wall. 4. Sign height shall be measured from the bottom to the top of the sign. D. Electronic Readerboard Sign. 1. Sign Defined. An Electronic Readerboard Sign is a sign that incorporates changeable messages which may be changed by remote or automatic means. Ordinance 1510 - Page 10 2. Applicability and Review. Electronic Readerboard Signs are allowed, subject to approval of a Conditional Use Permit and Design Review, for businesses with a minimum of three (3) acres (for the overall business), within the C -2, F- C, I-C and I Zones and along a designated truck route. This sign type may be installed in lieu of, but not in addition to, freestanding and/or monument signage permitted on -site. a. Design review shall include review of the following sign elements: sign style, sign height, sign size, number of other signs on the site, sign placement and sign materials, subject to the criteria established in this subsection. 3. Orientation. Signs shall not face residentially zoned properties or residential uses, schools, hospitals, convalescent hospitals and other sensitive land uses as deemed appropriate through the Conditional Use Permit process. 4. Message Duration. Messages shall remain static for a minimum of eight (8) seconds. Message changes shall occur within a timespan of no more than one (1) second. 5. Activity. Messages on the Electronic Readerboard Sign shall rotate only during normal business hours or as deemed appropriate though the Conditional Use Permit process. 6. Contrast. Electronic Readerboard Signs shall be adjusted to maintain contrast between the sign face and surrounding areas, subject to review and approval through the Conditional Use permit Process. 7. Illumination. The following provisions apply to the illumination of Electronic Readerboard Signs: a. Automatic dimming controls shall be installed, either by photocell (hardwire) or via software settings, in order to bring the lighting level down to avoid spillover and light trespass onto abutting or adjacent properties and to avoid glare at any time of the day. b. Electronic Readerboard Signs shall be adjusted to minimize the degree of brightness and glare. Lighting levels should be sensitive to the environment and react with natural light sources, subject to review and approval through the conditional use permit process. § 153.170.090 – Sign Regulations for Specific Land Uses or Sign Types In addition to other standards set forth in this subchapter, the following land uses are subject to the following regulations: Ordinance 1510 - Page 11 A. Service Stations. 1. Each service station may maintain a maximum of 4 canopy signs, each having no more than 50 square feet of sign face area. 2. Each service station may maintain 1 permanently installed sign not to exceed 40 square feet in area. 3. Each service station may maintain a maximum of 2 permanently installed or portable price signs not exceed 20 square feet in area. B. Automobile Dealerships. 1. Each automobile dealership may display banners and pennants with a total area not to exceed 15 percent of the square footage of the lot upon which they are located. 2. Each automobile dealership may display a maximum of 20 banners attached to freestanding light standards. Each banner shall not exceed 50 square feet of area. 3. Each automobile dealership may display one pennant for every 2,500 square feet of lot area, up to a maximum of 12 such pennants. Each pennant shall not exceed 20 square feet in area. C. Electronic Readerboard Signs. Sign Defined. An Electronic Readerboard Sign is a sign that incorporates changeable messages which may be changed by electronic processes or by remote control. Applicability and Review. Electronic Readerboard Signs are allowed, subject to approval of a Conditional Use Permit and Design Review, for businesses with a minimum of three (3) acres (for the overall business), within the C -2, F-C, I-C and I Zones and along a designated truck route. This sign type may be installed in lieu of, but not in addition to, freestanding and/or monument signage permitted on -site. Design review shall include review of the following sign elements: sign style, sign height, sign size, number of other signs on the site, sign placement and sign materials, subject to the criteria established in this subsection. Orientation. Signs shall not face residentially zoned properties or residential uses, schools, hospitals, convalescent hospitals and other sensitive land uses as deemed appropriate through the Conditional Use Permit process. Message Duration. Messages shall remain static for a minimum of eight (8) seconds. Message changes shall occur within a minimum of two (2) seconds and a maximum of five (5) seconds. Ordinance 1510 - Page 12 Activity. Messages on the Electronic Readerboard Sign shall rotate only during normal business hours or as deemed appropriate though the Conditional Use Permit process. Contrast. Electronic Readerboard Signs shall be adjusted to maintain contrast between the sign face and surrounding areas, subject to review and approval through the Conditional Use Permit process. Illumination. The following provisions apply to the illumination of Electronic Readerboard Signs: Automatic dimming controls shall be installed, either by photocell (hardwire) or via software settings, in order to bring the lighting level down to avoid spillover and light trespass onto abutting or adjacent properties and to avoid glare at any time of the day. Electronic Readerboard Signs shall be adjusted to minimize the degree of brightness and glare. Lighting levels should be sensitive to the environment and react with natural light sources, subject to review and approval through the Conditional Use Permit process. Sign illumination during nighttime hours may not exceed a maximum luminance level of 750 cd/m2. or nits, regardless of the method of illumination. Electronic Readerboard Signs with external illumination, whether the lighting is mounted above or below the sign face or panel, shall fully shield all lighting fixtures or luminaries . § 153.170.100 – Sign Construction and Maintenance A. Compliance with codes and development standards. All signs shall comply with the appropriate provisions of the State Building Code, as adopted by the city, relative to design, construction, structural integrity, connections and safety. Signs shall also comply with the provisions of the applicable electrical code and the development standards. B. Maintenance. All signs shall be maintained in a good structural condition at all times and be kept neatly painted, including all metal parts and supports that are not made of a rust resistant material. Any crack, broken surface, malfunction, missing sign copy or other damaged portion shall be repaired or replaced. § 153.170.105 110 New Static or Digital Billboard Construction Notwithstanding any other provision of this code, a Static Billboard or Digital Billboard (as defined below) may be installed with copy visible from within any Interstate Freeway Corridor (as defined below), subject to all the following: (a) Digital Billboard shall mean any off-site Advertising Display (a Static Billboard), as defined in the California Business and Professions Code (BPC) § 5202, that uses state - of-the-art digital technology, Ordinance 1510 - Page 13 (b) Interstate Freeway Corridor means the area comprised of any Interstate Highway (as defined in BPC § 5215) and within 200 feet from the edge of the right -of-way (as defined BPC § 5222) and within a commercial or industrial zoned property. (c) Each Advertising Structure (as defined in BPC § 5203), whether a Static Billboard or an Advertising Display that is used to support a Digital Billboard shall be placed within an Interstate Freeway Corridor, (d) The Static Billboard or the Digital Billboard owner must: 1) Receive Caltrans’ approvals, as necessary and 2) Execute an agreement with the City by which each billboard owner agrees to (i) indemnify, defend and hold harmless the City from any and all claims, lawsuits, awards and judgements, including any reasonable attorney’s fees and court costs, that may arise from the approval of a Static Billboard or a Digital Billboard and associated Advertising Structrue and removal of an applicable Advertising Structure that may or may not be required to be removed, in consideration for any one or more negotiated benefits, including but not limited to such items as new park signs, landscaping, sign removals, or development fees, pursuant to this section or to any other provision of this code, subject to the terms of that agreement and (ii) comply with any and all required mitigation measures, conditions of approval and all applicable provisions of this section and this code, (e) The property owner upon which a Static Billboard or a Digital Billboard is to be erected executes an agreement with the City by which that owner consents to the City’s entry onto his/her/its property to remove that Static Billboard or a Digital Billboard and associated Advertising Structure, as permitted in the agreement between the billboard owner and the City, and by which that property owner releases and indemnifies the City from liability for that permitted removal, (f) The new Advertising Structure cannot be used to support more than two (2) Digital Billboards with each one facing in different directions, (g) The entire portion of an Advertising Structure that comprises the active display face of a Static Billboard or Digital Billboard shall not be more than forty -eight feet (48’) in width, fourteen feet (14’) in height nor six hundred and seventy -two (672) square feet in area; provided, that, in addition, an apron for a Static Billboard or Digital Billboard can extend up to a maximum of approximately thirty -six inches (36”) below that Digital Billboard face or 5.5 foot top extensions or 2 foot side extensions, (h) The overall height of the Advertising Structure that is a Static Billboard or that includes a Digital Billboard, and excluding extensions, shall not be more than sixty - five (65’) feet, as measured from the highest point of the main road or Interstate Highway from which the advertising is to be viewed, Ordinance 1510 - Page 14 (i) The distance between two Static Billboards or between a Static Billboard and Digital Billboard shall be at least five -hundred feet (500’). The distance between two Digital Billboards shall be at least one -thousand feet (1,000’). The distance requirements shall be the same as the minimum distance and separation criteria established by the California Department of Transportation (Caltrans) and as defined in BPC § 5222. (j) A Digital Billboard shall not operate at brightness levels of more than 0.3 foot candles above ambient light, as measured using a foot candle meter at a pre -set distance of two-hundred and fifty feet (250’) perpendicular to the display face of the Digital Billboard. Each Digital Billboard shall have a light sensing device that will automatically adjust the brightness of the Digital Billboard to meet that foot candle requirement, as ambient light conditions change, (k) Only if the City agreement requires the removal of existing advertising structures, then if four or less Advertising Structures are being replaced by new Advertising Structures with Digital Billboards, then at least eight (8) additional display faces and the Advertising Structures supporting the eight (8) additional display faces must be permanently removed from the City by the Digital Billboard owner receiving the approval and the removal of all the display faces and their respective Advertising Structures to be removed shall be completed prior to construction by that owner of any Advertising Structure, including a Digital Billboard, (l) Only if the City agreement requires the removal of existing advertising structures, then if five or more Advertising Structures are being replaced by new Advertising Structures with Digital Billboards, then for each new Advertising Structures, above four (4) new Advertising Structures, at least two (2) additional display faces must be permanently removed from the City by the Digital Billboard owner receiving the approval and the removal of all the display faces and their respective Advertising Structures to be removed shall be completed prior to construction by that owner of any Advertising Structure including a Digital Billboard. (m) A Digital Billboard shall only display a series of still images and each still image must be displayed for a minimum of four consecutive seconds. No still image shall have animation, movement, or the appearance of an optical illusion of movement of any part of the Advertising Structure and each still image shall not include flashing, scintillating lighting or the varying of light intensity or any other means of not providing constant illumination. Transition time between one still image and the immediate next still image shall not exceed one second and (n) (i) If a Digital Billboard installed pursuant to this section must be removed due to a final court order or judicially approved settlement resulting from a legal action brought by a third party, who is not related to the owner or operator of that Digital Billboard (the “Owner/Operator”), (ii) that Digital Billboard replaced a non -Digital Billboard (the “Replaced Non-Digital Billboard”) and (iii) the Replaced Non-Digital Billboard was the subject of a previous formal written agreement with the City, then Ordinance 1510 - Page 15 the Owner/Operator shall be permitted to reinstall a new state -of-the-art non-Digital Billboard (the “Replacement Non -Digital Billboard”) on the same Advertising Structure used to support that Digital Billboard; provided, that the reinstallation of the Replacement Non-Digital Billboard must occur before the date the previous formal agreement would have terminated (the “Previous Termination Date”), the Replacement Non-Digital Billboard and supporting Advertising Structure must be removed on or before the Previous Termination Date and the Replacement Non - Digital Billboard must comply with all the applicable criteria for Digital Billboards, as set forth in in this section and the agreement referred to in (D)(2), above. (o) The following sections do not apply to signs approved per this Section 153.170.105: Sections 153.050.030, 153.170.080(D) § 153.170.106 120 Billboard Relocation Agreements Billboards are recognized as a legitimate form of commercial advertising in the City. However, the size, number, location and illumination of billboards can have significant influence on the City's visual character, and can, without appropriate control, create or contribute to visual blight conditions. The purpose of this section is to provide the parameters under which existing billboards may be relocated and reconstructed subject to reasonable controls, while recognizing that community appearance is an important factor in ensuring the general community welfare. Nothing herein shall affect the right of any billboard in existence as of the date that this section becomes effective to continue to exist pursuant to an agreement or as a legal nonconforming use to be maintained pursuant to such agreement or in conformance with this chapter. A. General Requirements. 1. The requirements of this section shall apply to any off-site sign (Billboard) project involving the installation or construction of relocated billboard, or the expansion, modification, or digitization of an existing billboard, or the addition of additional face(s) to an existing billboard within the City. Relocated Billboards shall be permitted in the City only after an Agreement has been negotiated and executed between the billboard operator/owner and City and a permit has been issued in accordance with the terms of this section. The Agreement may include compensation to be paid to the city or the provision of other public benefits to be provided as a result of the relocation, installation and operation of any billboard or modification of an existing billboard within the City. All relocated billboards constructed shall comply with this chapter and all applicable requirement of the California Business & Professions Code and the California Code of Regulations. 2. An owner or entity proposing an agreement for relocation shall establish that the relocated billboard meets one or more of the following eligibility requirements: a. The billboard proposed for complete demolition and relocation is the subject of any eminent domain action or threat of eminent domain action by a legally created public entity possessing eminent Ordinance 1510 - Page 16 domain/condemnation authority and provides public benefits for such relocation ; or b. The applicant chooses to completely demolish and relocate an existing billboard, including a legal nonconforming billboard, to a more suitable location so as not to conflict with the proposed development or redevelopment of the property and provides public benefits for such relocation as negotiated in the agreement; or c. The applicant chooses to completely demolish and relocate an existing billboard, including a legal nonconforming billboard, to a more suitable location within the City that lessens the overall negative aesthetic impacts on the City and its residents and provides public benefits for such relocation; or d. The applicant has previously removed and completely demolished one or more billboards and maintains credits for such removal by the California Department of Transportation pursuant to California Business & Professions Code, Section 5443.5 and such relocation benefits the City; or e. The applicant proposes to enhance, improve and modify an existing billboard already established within the City for the purpose of modernizing and improving the aesthetic appearance of such billboard. 3. In the event of any conflict between any provision contained in this section and any other provisions contained elsewhere in this code, the provisions of this section shall govern. 4. No billboard shall be approved and no existing billboard shall be modified without the applicant first providing proof of legal or equitable interest in the site proposed for relocation or modification, including, but not limited to a lease, easement or other entitlement, demonstrating the right to install and operate the billboard on the subject property for the term desired. Information to be provided shall including the written consent of the property owner if not readily ascertainable from the foregoing documents. 5. All billboard agreements shall include requirements that applicants obtain all additional federal and/or state permits for installation. Nothing contained in this section shall require the City to negotiate and/or approve an Agreement on terms that are unacceptable to the City Council. B. Physical Requirements. 1. The minimum distance between two or more billboards shall be the same as the minimum distance and separation criteria established by the California Department of Transportation (Caltrans). All distances shall be measured from the vertical centerline of each billboard face. 2. All utilities for each billboard shall be underground. 3. No billboard shall have more than one face (display surface) oriented in the same vertical plane. Additional display face may be added if used for on - premise advertising only in accordance with approved site plan Ordinance 1510 - Page 17 4. All billboards shall plainly display, and be visible from no less than 100 feet, the name of the person or company owning or maintaining it and the billboard identification number. 5. All billboards shall be placed at least 100 feet from any single -family residential zone or single-family residential use. The measurement shall be from the closest edge of the billboard to the closest edge of the single -family residential zone or closest property line on which a single family residential use is located. C. Application requirements; Review procedures. 1. Application requirements. In addition to the application requirements for sign permits required by this code, a person or entity wishing to enter into a billboard relocation agreement shall submit a request in writing for approval of an Agreement that includes the following: a. The name, address phone number and other contact information of the person or entity proposing the Agreement. b. Identification of the location proposed for a new or relocated or modified billboard and the billboard(s) being permanently removed or modified, where applicable; c. Information that establishes that the person or entity proposing the Agreement has legal or equitable interest in the billboard being removed or modified and the site proposed for relocation or placement. d. Conceptual design drawings for the billboards that includes technical specifications to determine the billboard’s compliance with this chapter. e. An explanation of the compensation to be paid or public benefits to be provided to the City. f. The application must include photos of all existing signage or architectural renderings and elevations of proposed billboards as well as a scaled plot plan and elevations showing the locations of all existing structures and improvements on the property, and the proposed billboard. 2. The applicant must pay a filing fee in accordance with an approved resolution. This fee shall be in addition to any other required fees for permits relative to the development of the property and shall be for the purpose of defraying the costs associated with city review and action on the application.” 3. Review Process. All Agreements shall be reviewed by the Planning Commission at a duly notice public hearing. The public hearing shall be noticed in the same way that conditional use permits and variances are noticed pursuant to this chapter. The Planning Commission shall review the Agreement and, after a duly noticed public hearing, make a recommendation to City Council, based on current development standards, the location of the proposed relocated or modified billboard and whether the proposed relocated or modified billboard meets the findings contained in this section. Ordinance 1510 - Page 18 At a City Council meeting held no later than forty -five (45) days after the Planning Commission makes its recommendation, the City Council shall review and consider the Agreement, at a duly noticed public hearing. The hearing before the City Council shall be noticed the same as any conditional use permit and may be continued from time to time. In order to approve a request for an Agreement, the City Council shall make the following findings for approval of an Agreement: a. The proposed agreement is consistent with the goals, objectives, purposes and provisions of the General Plan, the Municipal Code and any applicable specific plans; b. The proposed agreement would promote installation of a billboard that is compatible with the uses and structures on the site and in the surrounding area, considering the scale and materials of adjacent buildings, the desired character of the neighborhood, district, or corridor where the billboard is located, and pedestrian orientation.; c. The proposed agreement authorizes the installation of a billboard that would not create a traffic or safety problem, including problems associated with onsite access circulation or visibility; d. The proposed agreement for installation would not interfere with onsite parking or landscaping required by City ordinance or permit; and e. The proposed agreement does not promote construction of a billboard that would not otherwise result in a threat to the general health, safety and welfare of City residents. f. The proposed billboard, in addition to its aesthetic treatment, provides public benefits that would not otherwise accrue to the public in the absence of its installation.” § 153.170.107 130 Comprehensive Sign Programs A. Purpose. The purpose of a comprehensive sign program is to integrate all of a nonresidential or mixed use project’s signs with the overall site design and the structures’ design into a unified architectural statement. A Comprehensive sign program provides a means for the flexible application of sign regulations in order to provide incentive and latitude in the design and display of multiple signs and to achieve, not circumvent, the purpose of this subchapter. Approval of a comprehensive sign program may modify the standards provided in this subchapter as to the sign number, size, height, illumination, location, orientation, or other aspects or signs within the limits of this section. B. Applicability. The approval of a comprehensive sign program shall be required whenever any of the following circumstances exist: 1. Whenever the floor areas is in excess of 25,000 square feet; 2. Whenever five or more separate commercial or industrial tenant spaces are present on the same site; 3. Whenever the City Planner determines that a comprehensive sign program is needed because of special project characteristics (e.g., the size of the proposed Ordinance 1510 - Page 19 signs, limited site visibility, the location of the site relative to other lots, buildings, or streets, etc.). C. Approval Authority and Limitation. The Planning Commission shall be the review authority for a comprehensive sign program. D. Application Requirements. A sign program application for a comprehensive sign program shall include all information and materials required by the Planning Division for a Sign Program Review including a filing fee. Said fee shall be established by resolution of the City. The applicant shall still be required to obtain applicable sign permits and pay the related fee. E. Standards. A comprehensive sign program shall comply with the following standards: 1. The prosed sign program shall comply with the purpose and intent of this subchapter; 2. The proposed signs shall enhance the overall development, be in harmony with, and relate visually to other signs included in the comprehensive sign program, to the structures and/or developments they identity, and to surrounding development when applicable; 3. They sign program shall address all signs, including permanent, temporary, and exempt signs; 4. The sign program shall accommodate future revisions that may be required because of changes in use or commercial tenants; 5. The sign program shall comply with the standards of the subchapter 153.170, except that deviations are allowed with regard to sign area, total number, location, and/or height of signs to the extent that the comprehensive sign program will enhance the overall development and will more fully accomplish the purposes and intent of this subchapter; 6. Approval of a comprehensive sign program shall not authorize the use of signs prohibited by this subchapter; and 7. Review and approval of a comprehensive sign program shall not consider the signs’ proposed message content. F. Findings. In order to approve a comprehensive sign program the following findings shall be made: 1. The comprehensive sign program complies with the purpose of this subchapter, and the Baldwin Park Design Guidelines; Ordinance 1510 - Page 20 2. Proposed signs enhance the overall development and are in harmony with other signs included in the plan with the structures they identity and with surrounding development; 3. The comprehensive sign program contains provisions to accommodate future revisions that may be required because of changes in use or tenants; and 4. The comprehensive sign program complies with the standards of this subchapter, except that flexibility is allowed with regard to sign area, number, location, and/or height to the extent that the signs proposed under the comprehensive sign program will enhance the overall development, achieve superior quality design, and will more fully accomplish the purposes of this subchapter. G. Revisions to Comprehensive Sign Programs. The Community Development Director may approve revisions to the comprehensive sign program if the intent of the original approval is not affected. Revisions that would substantially deviate from the original approval shall require the approval of a new/revised comprehensive sign program by the Planning Commission. § 153.170.110 140 – Other Applicable Regulations In addition to the requirements contained this subchapter, regulations contained of this chapter may apply to signage in the following subchapters: § 153.210.090 – General Application Processing Procedures A. Application reviewed for completeness. All applications filed with the Planning Division shall be initially reviewed for application completeness. The City Planner shall determine whether or not the application is complete and shall notify the applicant in writing of the determination that: a. All the submittal requirements have been satisfied and that the application has been accepted as complete; or b. Specific information is still necessary to complete the application. For administrative permits and actions, and for sign permits, the applicant shall be notified within seven days and for all other permits and actions, the applicant shall be notified within 30 days. § 153.210.265 – Time for Determination A. Temporary Signs Permit applications for temporary signs shall be determined within 21 days of application submission unless the City Planner designates the application as one of extraordinary complexity or difficulty, in which case notification of such designation shall be mailed to the Ordinance 1510 - Page 21 applicant within 14 days of application submission. All applications shall be determined within 42 days of application submission. Notice of any determination shall be mailed within two business days after the determination is made (excluding Fridays when City offices are closed). B. Permanent Signs Permit applications for permanent signs shall be determined within 63 days unless the City Planer designates the application as one of extraordinary complexity or difficulty, in which case notification of such designation shall be mailed to the applicant within 356 days of application submission. All applications shall be determined within 91 days of application submission. Notice of any determination shall be mailed within two business days after the determination is made (excluding Fridays when City offices are closed). C. Mixed Applications Applications seeking a permit for both temporary and permanent signs will be treated as applications for permanent sign permits; but he City Planner shall have discretion to make a partial determination as to the portion of an application concerning temporary signs at any time before a final determination is made for the whole application. SECTION 3. California Environmental Quality Act (“CEQA”). The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 15061(b)(3) of the CEQA Guidelines because the activity consists of a code amendment, which does not have the potential for causing a significant effect on the environment and does not meet the definition of a project as defined by the CEQA guidelines. SECTION 4. Effective Date. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final reading and adoption SECTION 5. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the remainder of this Ordinance and the application of such provision to other persons or circumstances shall not be affected thereby. . Ordinance 1510 - Page 22 PASSED AND APPROVED ON THE 19th day of June, 2024 ____________________________________ EMMANUEL J. ESTRADA, MAYOR ATTEST: ________________________ CHRISTOPHER SANEZ, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss: CITY OF BALDWIN PARK ) I, CHRISTOPHER SANEZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on May 15th, 2024. Thereafter, said Ordinance No. 1510 was duly approved and adopted at a regular meeting of the City Council on June 19, 2024 by the following vote: AYES: COUNCILMEMBER: NOES: COUNCILMEMBER: ABSENT: COUNCILMEMBER: ABSTAIN: COUNCILMEMBER: _________________________________________ CHRISTOPHER SANEZ, CITY CLERK STAFF REPORT ITEM NO. ____11____ Page 1 / 6 TO: Honorable Mayor and Members of the City Council FROM: Ron Garcia, Director of Community Development Nick Baldwin, City Planner PREPARED BY: Jesus Astorga-Rios, Associate Planner DATE: May 15, 2024 SUBJECT: A request for consideration of a Zoning Text Amendment to repeal and replace Subchapter 153.170 pertaining to Sign Regulations in the City of Baldwin Park to include new language regarding new static or digital billboard construction and billboard relocation agreements, incorporation of previously approved sign regulations that were not codified, and reorganization of the chapter as a whole. (Location: Citywide; Applicant: City of Baldwin Park; Case Number: AZC 24-02). SUMMARY This report requests that the City Council approve a Zoning Text Amendment for the repeal and replacement of the City’s Municipal Code, Subchapter 153.170 relating to Sign Regulations in the City of Baldwin Park. The amended changes to § 153.170 include the restructuring of sections relating to new static or digital billboard construction (§ 153.170.110), the addition of a new section relating to billboard relocation agreements (§ 153.170.120), and the revision of the prohibited signs (§ 153.170.050), comprehensive sign programs (§ 153.170.130) and other applicable regulations (§ 153.170.140) sections to include previously adopted language. RECOMMENDATION It is recommended that the City Council 1. Conduct a public hearing. 2. Find the proposed ordinance is exempt from environmental review under the California Environmental Quality Act (Pub. Resources Code, §§ 21000 et seq.) (“CEQA”) and the State CEQA Guidelines (Cal. Code Regs, tit. 14, §§ 15000 et seq.). Specifically, the ordinance is categorically exempt from CEQA under Guidelines Section 15061(b)(3) (Common Sense Exception) since the ordinance is not a “project” and can be seen with certainty that there is no possibility that the ordinance may have a significant effect on the environment, either directly or indirectly, and that therefore no environmental review under CEQA is required. 3. Introduce for first reading, by title only and waive further reading, Ordinance 1510, entitled, “AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK REPEALING AND REPLACING SECTION 153.170 OF THE MUNICIPAL CODE RELATING TO SIGN REGULATIONS TO INCLUDE NEW LANGUAGE REGARDING NEW STATIC OR DIGITAL BILLBOARD CONSTRUCTION AND BILLBOARD RELOCATION AGREEMENTS, Page 2 / 6 INCORPORATION OF PREVIOUSLY APPROVED SIGN REGULATIONS THAT WERE NOT CODIFIED, AND REORGANIZATION OF THE CHAPTER AS A WHOLE FISCAL IMPACT There would be no adverse fiscal impact to the City’s General Fund as a result of the City initiated zoning code amendment. BACKGROUND On May 2, 2012, The City Council of the City of Baldwin Park approved on second reading Ordinance 1346, which adopted restatements and amendments to Chapters 152 (Subdivision Regulations) and 153 (Zoning Code) of the Baldwin Park Municipal Code and the City’s Zoning Map. The goals of the amendments to the Zoning Code were to modernize the Zoning Ordinance so that it addresses conditions relevant to Baldwin Park today, and to streamline the Zoning Ordinance to make it easier for City staff and the public to use. One update of significance was the restructuring of Subchapter 153.170, herein referred to as the Sign Regulations chapter, which applies to all new signs that were erected or installed after May 2, 2012. Actions Taken To Date Since the adoption of Ordinance 1346, numerous amendments have been made to the Sign Regulations chapter to incorporate new standards and provide clarification on certain types of signage in the City of Baldwin Park. Table #1 provides a summary of each documented Zoning Text Amendment that revised or included a new section to the Sign Regulations chapter from 2012 until today: TABLE #1: SUMMARY OF PREVIOUSLY ADOPTED SIGN CODE AMENDEMENTS FROM 2012 - 2024 Ordinance # Description CC Meeting Date Decision 1359 Ordinance of the City of Baldwin Park Amending Code for Comprehensive Sign Programs 11/20/2013 Approved 1394 Ordinance of the City of Baldwin Park Amending Section 153.170.105 Relating to the Installation of Billboards 12/21/2016 Approved 1397 Ordinance of the City of Baldwin Park Amending Subchapter 153.170 3/15/2017 Approved 3/15/2017; Rescinded on 11/15/2017 with Ordinance 1402 1398 Ordinance of the City of Baldwin Park Amending Section 153.170.105(H) Relating to Height Restrictions for Billboards 5/3/2017 Approved 1402 Urgency Ordinance of the City of Baldwin Park Modifying Subchapter 153.170 to comply with Court Order 11/15/2017 Approved 1405 Ordinance of the City of Baldwin Park Amending Section 153.170.090 Relating to Electronic Readerboard Signs 3/7/2018 Approved Page 3 / 6 Reasons Why This Update is Being Undertaken It is the responsibility of the Planning Division to periodically review the City’s Zoning Ordinance to ensure that all previously captured amendments are correctly inserted into their respective subchapters. Given that there have been multiple amendments to the Sign Regulations chapter of the Municipal Code, Staff conducted a survey documenting which amendments to the Sign Regulations chapter have been incorporated into the current version of the Municipal Code. During this review, Staff discovered that there are multiple amendments that were previously adopted by City Council to the Sign Regulations chapter that were not included or captured correctly in the current version of the Municipal Code. Table #2 provides a list of all of the errors noted in the current version of the City’s Sign Regulations chapter: TABLE #2: LIST OF INCONSISTENCIES FOUND IN SUBCHATPER 153.170 OF THE CITY OF BALDIWN PARK’S MUNICIPAL CODE Ordinance # Description Status 1359 Ordinance of the City of Baldwin Park Amending Code for Comprehensive Sign Programs Approved language from Ordinance 1359 is missing from Subchapter 153.170 1394 Ordinance of the City of Baldwin Park Amending Section 153.170.105 Relating to the Installation of Billboards Approved language from Ordinance 1394 is missing from Subchapter 153.170 1398 Ordinance of the City of Baldwin Park Amending Section 153.170.105(H) Relating to Height Restrictions for Billboards Approved language from Ordinance 1398 is missing from Subchapter 153.170 1405 Ordinance of the City of Baldwin Park Amending Section 153.170.090 Relating to Electronic Readerboard Signs Approved language from Ordinance 1405 is missing from Subchapter 153.170 Currently the regulating language that was adopted with each missing ordinance is not available to view for the public on the City’s online version of the Municipal Code. Additionally, the electronic version of the Sign Regulations chapter that members of the public can download from the Planning Division webpage does not contain any reference to the missing ordinance numbers. Therefore, it is imperative that the previously adopted ordinances be correctly inserted into the current Sign Regulations subchapter SIGN REGULATION CHANGES To that end, City Staff have also taken the opportunity to recommend changes to the current Sign Regulations to be in line with other jurisdictions and their signage regulations. The proposed changes will accomplish the following goals: (1) modernize existing signage regulations, (2) clarify existing regulations in sections where Staff felt additional language was necessary, (3) restructure the subsections of the Sign Regulations subchapter to improve readability and provide better orientation to users and, (4) remove inconsistences in current regulations and previously adopted amendments. Scope of Proposed Changes As demonstrated in the Redlined version of Subchapter 153.170 (Attachment #5), the proposed changes will reorganize and insert new subsections as they relate to the installation and maintenance of billboards, electronic readerboard signs and signs that are installed within a comprehensive sign program area. Below is a summary of each subsection to be added and/or modified: Page 4 / 6 §153.170.050 Prohibited Signs This section has been updated to refer to the revised regulations for Billboards and Electronic Readerboard Signs. §153.170.080 Sign Regulations by Zone This section now includes an addition subsection, §153.170.080(C), which now contains the regulations for all electronic readerboard signs. These regulations were originally adopted as a part of Ordinance No. 1405 and have been revised slightly to comply with current industry standards. §153.170.110 New Static or Digital Billboard Construction This section includes the regulations that were previously adopted as a part of both Ordinance No. 1394 and 1398, which contain the regulations that govern the installation and maintenance of Billboard Signs. The previously included regulations have been preserved in their entirety, with minor grammatical errors being revised as a part of this project. §153.170.120 Billboard Relocation Agreements This section is a new addition to the Sign Regulations subchapter. As noted in the drafted subsection, it is important to provide regulations that govern the relocation of existing billboards within the City, while respecting previously established development agreements and, most importantly, the visual character of the City. §153.170.130 Comprehensive Sign Programs (formerly referred to as §153.170.107) This section captures the missing updates that were previously adopted as a part of Ordinance No. 1359. The previously included regulations have been preserved in their entirety, with minor grammatical errors being revised as a part of this project. §153.170.140 Other Applicable Regulations (formerly referred to as §153.170.110) No changes have been made to this section itself, aside from the recategorization of this section from §153.170.110 to now be referred to as §153.170.140. Billboard Relocation Agreements Per Section 5412 of the California Business and Professions Code, the City of Baldwin Park is authorized to adopt a local ordinance that provides regulations for the relocation of billboards on terms that are acceptable to the City. Typically, the City would enter into a relocation agreement with an outdoor advertising agency on a case-by-case basis, and the relocations are driven primarily by the need to relocate existing billboards into areas that are more aesthetically appropriate. As currently drafted, Section 153.170.120 of the City’s Municipal Code, titled “Billboard Relocation Agreements,” will allow for the City of Baldwin Park to effectively monitor potential relocations of existing billboard sites from one area of the city to another. The proposed amendments to the Sign Regulations chapter of the City’s Zoning Ordinance will retain current levels of local control, as any proposed relocation agreement will be required to be reviewed and approved by the City Council GENERAL PLAN CONSISTENCY It is Planning Staff’s assessment that the proposed Zoning Text Amendment is consistent with the following General Plan goals and policies: Page 5 / 6 Land Use Policy 3.4 Encourage the rehabilitation of existing commercial facades and signage Urban Design Policy 1.3 Establish a consistent design style for all public signage, including fixture type, lettering colors, symbols and logos. Urban Design Policy 4.2 Review and revise, as necessary, the City’s development standards to improve the quality of new development and to protect public health and safety FINDINGS OF FACT 1. General Plan Consistency: The amendment is consistent with the goals, policies and objectives of the General Plan The amendment is consistent with the goals, policies and objectives of the General Plan in that it continues to preserve the existing development standards that govern all allowable signage types within the City of Baldwin Park. Furthermore, with the incorporation of previously adopted signage regulations that are missing in the current zoning code, these amendments will continue to enhance the visual character of the City of Baldwin Park by now capturing previously recommended and approved standards; and 2. Adverse Impacts: The amendment will not adversely affect surrounding properties The proposed Zoning Text Amendment will not adversely affect surrounding properties. The proposed changes intend to clean up previous aspects of the City’s Sign Regulations, as well as include additional language that provides clarification on existing signage regulations. Furthermore, the additional language regulating the relocation of existing billboards is consistent with how the City currently reviews requests for new billboard construction. As such, no intensification of previously allowable sign types are being proposed as a part of these amendments, which will result is no adverse impact on affected properties (i.e. commercial and industrial properties); and 3. Safety and Welfare: The amendment promotes public health, safety and general welfare The proposed Zoning Text Amendment will continue to promote the public health, safety and general welfare of the residents and businesses who serve the City of Baldwin Park. All previously adopted signage regulations will continue to preserve the visual character of the City of Baldwin Park, as no changes to the allowable number, height or areas for all sign types are being proposed as a part of this update. Furthermore, the updated regulations for all captured sign types are consistent with current industry standards and modern definitions that other jurisdictions have adopted; and 4. Zoning Code Consistency: The amendment serves the goals and purposes of the zoning code The proposed Zoning Text Amendment will continue to serve the goals and purposes of the City of Baldwin Park’s Zoning Code. The goals and purposes of the Zoning Code are to regulate the use of land within the city in an orderly manner and protect the public health, safety, comfort, welfare and general prosperity of the City and the proposed regulations are consistent with these targets. The proposed amendments will allow for the continued regulation of billboards, electronic readerboard signs, and all other sign types in a manner that is typical within the region. PLANNING COMMISSION ACTION On April 24, 2024, the Planning Commission voted 4-0 recommending the City Council approve the proposed Code Amendment. Page 6 / 6 CEQA REVIEW THE PROJECT HAS BEEN REVIEWED FOR COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA), THE CEQA GUIDELINES, AND THE CITY’S ENVIRONMENTAL PROCEDURES, AND IS FOUND TO BE EXEMPT PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3), IN THAT THE PROPOSED ACTION CONSISTS OF A CODE AMENDMENT, WHICH DOES NOT HAVE THE POTENTIAL FOR CAUSING A SIGNIFICANT EFFECT ON THE ENVIRONMENT AND DOES NOT MEET THE DEFINITION OF A PROJECT AS DEFINED BY THE CEQA GUIDELINES LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Planning Commission Resolution 24-04 2. Draft City Council Ordinance 1510 3. Subchapter 153.170, entitled “Sign Regulations” redlined 4. Ordinance No. 1359 5. Ordinance No. 1394 6. Ordinance No. 1398 7. Ordinance No. 1405 ORDINANCE NO. 1510 AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK REPEALING AND REPLACING SECTION 153.170 OF THE MUNICIPAL CODE RELATING TO SIGN REGULATIONS TO INCLUDE NEW LANGUAGE REGARDING NEW STATIC OR DIGITAL BILLBOARD CONSTRUCTION AND BILLBOARD RELOCATION AGREEMENTS, INCORPORATION OF PREVIOUSLY APPROVED SIGN REGULATIONS THAT WERE NOT CODIFIED, AND REORGANIZATION OF THE CHAPTER AS A WHOLE WHEREAS, Section 153.170 of the Baldwin Park Municipal Code regulates the installation, appearance and maintenance of all private signage types to protect the visual clutter associated with the unrestricted proliferation of signs, while providing channels of communication to the public; and WHEREAS, it is the goal of the City to continue to promote the visual character of the City of Baldwin Park, including but not limited to regulating all public signage; and WHEREAS, it is the goal of the City to continue to promote the visual character of the City of Baldwin Park, including but not limited to regulating all public signage; and WHEREAS, it is the obligation of the City to publish approved ordinances and incorporate them into the Municipal Code to provide transparency in government and to provide clear direction to City Staff, the development community, and the general public regarding the regulations for signs; and WHEREAS, it is in the City’s interest to allow sufficient flexibility in billboard advertising to meet the needs of commercial interests while at the same time protecting the City’s residents from an over saturation of new billboard signs; and WHEREAS, as noted in the Staff Report dated May 15, 2024 from Ron Garcia, Community Development Director, there exists a need to update the current version of the City’s signage regulations to capture previously adopted regulations. NOW, THEREFORE, the City Council of the City of Baldwin Park does hereby ordain as follows: SECTION 1. The recitals above are true and correct and incorporated herein by reference SECTION 2. Subchapter 153.170 – Sign Regulations of the Baldwin Park Municipal Code is hereby amended as follows: Ordinance 1510 - Page 2 Section Contents: §153.170.010 Intent and Purpose §153.170.020 Applicability §153.170.030 Permit Requirements §153.170.040 Exempt Signs §153.170.050 Prohibited Signs §153.170.060 Temporary Signs §153.170.070 General Sign Standards §153.170.080 Signs Regulations by Zone §153.170.090 Sign Regulations for Specific Land Uses §153.170.100 Sign Construction and Maintenance §153.170.105 110 New Static or Digital Billboard Construction §153.170.106 120 Billboard Relocation Agreements §153.170.107 130 Comprehensive Sign Programs §153.170.110 140 Other Applicable Regulations § 153.170.010 – Intent and Purpose The intent and purpose of these sign regulations are to: A. Urban design and safety standards. Implement the city’s urban design and safety standards as set forth in the General Plan. B. City appearance. Maintain and enhance the city’s appearance by regulating the design, character, location, number, type, quality of materials, size, illumination and maintenance of signs. C. Pedestrian and vehicular traffic safety. Protect and improve pedestrian and vehicular traffic safety by balancing the need for signs which facilitate the safe and smooth flow of traffic without an excess of signage which may distract motorists, overload their capacity to quickly receive information, visually obstruct traffic signs or otherwise create congestion and safety hazards. D. Traffic safety hazards. Eliminate traffic safety hazards to pedestrians and motorists posed by off-site signs. E. On-site signage. Generally limit private signage to on-site locations to protect the aesthetic environment from the visual clutter associated with the unrestricted proliferation of signs, while providing channels of communication to the public. F. Communication. Allow the communication of information for commercial and noncommercial purposes without regulating the content of noncommercial messages. Ordinance 1510 - Page 3 G. Free speech. Respect and protect the right of free speech by sign display, while reasonably regulating the structure, location and other non-communicative aspects of signs, generally for the public health, safety, welfare and specifically to serve the public interests in traffic and pedestrian safety and community aesthetics. H. Nearby effects. Minimize the possible adverse effects of signs on nearby public and private property. I. Visual quality. Serve the city’s interests in maintaining and enhancing its visual appeal by preventing the degradation of visual quality which can result from excess signage. J. Protect investment and quality of life. Protect investments in property and lifestyle quality made by persons who choose to live, work or do business in the city. K. Residential neighborhoods. Defend the peace and tranquility of residential zones and neighborhoods. § 153.170.020 – Applicability A. Compliance. Signs or advertising displays that are erected or maintained within the city shall comply with the provisions of this subchapter and any other applicable federal, state and local statues or laws. B. Additive requirements. The requirements of this subchapter, shall be applied in addition to any other requirements contained in the Zoning Code. C. Conflicts. In the event of direct and irreconcilable conflict between any provisions of this subchapter and any other provisions of the Zoning Code or this code, the more restrictive requirements shall govern. § 153.170.030 – Permit Requirements A. Sign permit required. Unless otherwise exempted by § 153.170.040, a sign permit shall be required prior to the placement, construction or physical alteration of the size, height or location of any sign or advertising display in the city. A sign permit may be obtained from the Planning Division pursuant to the provisions of subchapter 153.210, Administrative Procedures. B. Variance. Signs that do not comply with the requirements of this subchapter, shall not be permitted unless a variance has been granted pursuant to the provisions of subchapter 153.210, Administrative Procedures. § 153.170.040 – Exempt Signs Ordinance 1510 - Page 4 A. Applicability. Unless otherwise specified, the signs listed in this subchapter are categorically exempt from the permit requirement. The signs listed in this section are subject to compliance with all other provisions of this subchapter and other applicable codes, regulations or rules. B. Restrictions on illumination. All exempt signs shall be non-illuminated, externally illuminated, or internally illuminated. C. Exempt signs. The following categories of signs do not require a sign permit: 1.Non-Residential Signs – On non-residential property (a) up to 20 flags or pennants with a combined area of no more than 80 square feet on a staff or pole of no longer than 20 feet, however, no individual flag or pennant may exceed 15 square feet in area; (b) up to 15 permanent signs with a combined area of no more than 45 square feet and a height of no more than eight feet, however, no individual sign may exceed 15 square feet in area; (c) Up to four temporary window signs with a combined area of no more than 24 square feet, however, no individual sign may exceed 12 square feet in area and no more than 40% of the area of any given window may be covered by window signs; and (d) Up to eight other temporary signs with an combined area of no more than 30 square feet and a height of no more than four feet, however, no individual sign may exceed 15 square feet in area. Size limits for window signs with transparent backgrounds (instead of opaque backgrounds) placed on glass doors are doubled. (e) Where properties include multiple tenants, each tenant may display two flags of no more than twelve square feet, and temporary or permanent signs with a combined area of no more than nine square feet, in addition to the non- residential exemption provided above. 2. Residential Signs- On residential property; (a) up to three flags or pennants of up to 10 square feet on a staff or pole of no longer than eight feet; (b) up to three permanent signs with a combined area of no more than 10 square feet and a height of no more than four feet; (c) up to six temporary window signs with a combined area of no more than nine square feet, except that no more than 50% of the area of any given window may be covered by window signs; and (d) up to four other temporary signs with a combined area of no more than 10 square feet and a height of no more than three feet. (e) Where residential properties include multiple dwelling units, each dwelling unit may display one flag of no more than 6 square feet, and temporary or Ordinance 1510 - Page 5 permanent signs with a combined area of no more than six square feet, in addition to the basic residential exemption provide above. § 153.170.050 – Prohibited Signs The following signs are prohibited on any property within the city: A. Abandoned Signs. B. Animated Signs, except as provided for electronic readerboard signs as permitted pursuant to Section 153.170.080(D). C. Inflatable/Balloon Signs. D. Roof Signs. E. Murals. F. Can (Box) Signs. G. Off-Site Signs (billboards), except as approved as a part of a Billboard Relocation Agreement pursuant to the terms of this Chapter or as provided for billboards or digital billboards permitted per in Section 153.170.105110. H. Off-Site Signs. Off-site identification signs, except government, civic signs as provided in this subchapter. I. Portable Signs, including A-frame, sandwich board signs, and vehicle-mounted signs. J. Cross-visibility area. Any sign located within a required clear cross-visibility area. K. Permission not granted. Signs erected without the permission of the owner of the property on which the sign is located. L. Signs in the public right-of-way. Signs within or projecting over a public right-of-way. M. Imitation traffic signs. Signs which purport to be, are an imitation of, or resemble official traffic warning devices or signs, that by color, location or lighting may confuse or disorient vehicular or pedestrian traffic, impede the flow of traffic or create a traffic hazard, excluding authorized on-site directional sites. N. Painted signs. Signs painted directly on an exterior wall, fence, fascia or parapet. Ordinance 1510 - Page 6 O. Signs attached to utility poles. Signs attached to utility poles, unless specifically approved by the utility company in writing. P.Signs attached other features. Signs attached to trees, fences, bridges or light poles. Q. Vehicle signs. Vehicle signs, where the primary purpose or use of the vehicle is the display of advertising material. This does not apply to signs maintained on vehicles when such advertising is incidental to the primary purpose for which the vehicle is being used. R. Disrepair. Any sign that is in disrepair. § 153.170.060 – Temporary Signs A Permitted Temporary Signs. In addition to exempt temporary signs pursuant to § 153.170.040(C), temporary signs may be permitted on the site of any business holding a grand opening or promoting a special product, sale, or event. The following types of temporary signs are permitted under such circumstances, provided they comply with the applicable standards provided in in subsection B below: 1.Banners not exceeding 50 square feet. 2.Pennants, with the area on which the pennants are located not to be permitted not permitted to exceed 15 percent of the square footage of the lot upon which they are located. B. Standard for Temporary Signs: Such Temporary signs under subsection A above shall comply with the following standards: 1. Maximum number. A maximum of 1 temporary sign may be displayed for each non-residential property at any given time. 2. Maximum duration. Each temporary sign may be displayed for a maximum of 30 consecutive days. Temporary signs may be displayed up to 4 nonconsecutive times within a 12-month period. 3. Location and attachment. Temporary signs shall be attached to the main building wall or fence and shall not extend above the roofline or height of the wall or fence on which they are located. 4. Balloons. Balloons shall not be used in conjunction with any temporary sign. Ordinance 1510 - Page 7 5. Attachment and illumination. Temporary signs shall not be freestanding or illuminated. 6. Safety and maintenance. Temporary signs shall be kept in a safe and presentable condition. § 153.170.070 – General Sign Standards All signs, including exempt and temporary signs, located within all zones shall comply with the following regulations: A. Sign Lettering and Numbering. 1.To facilitate emergency response by public safety personnel, the sign nearest to the public entrance of a business which utilizes any non-Roman alphabet letters, characters and/or symbols shall also contain a general description of the business and other entities occupying the building written in English. The English language portion of the sign shall be readable form the public right-of-way. 2.In all cases where a sign or other zoning permit is required by this chapter or other law, the applicant shall submit to the city a certification, issued under penalty of perjury under the laws of the State of California, containing an English language translation of all non-Roman alphabet letters, characters and symbols proposed to be displayed on the sign. An application for such permit shall not be deemed complete until the applicant has provided such certification. B. Sign Lighting and Illumination. 1.Unless otherwise specified for exempt and temporary signs, signs may be non- illuminated or internally illuminated. If internally illuminated, illumination of individual letters and logos is preferred. The Approving Authority of the sign permit may authorize external illumination. 3.All signs shall be arranged, operated, shielded and maintained to prevent any glare, reflection, nuisance, inconvenience or hazardous interference of any kind to abutting or adjacent properties, streets and walkways. C. Sign Location. No internally illuminated sign placed on any commercial or industrially zoned property shall be located within 50 feet of the lot line, if such line is shared with any residentially zoned lot, and if the sign face area is oriented toward the residentially zoned lot. D. Sign Aesthetics. Ordinance 1510 - Page 8 1.All newly erected signs shall comply with the Sign Design Guidelines Manual. 2.All permanent signs located within any zone shall be compatible to the associated structure’s architecture and design features. 3.All permanent signs located on commercial and industrial structures shall be integrated within structure’s architecture. § 153.170.080 – Signs Regulations by Zone Table 153.170.080 identifies the types of signs permitted by zone district and the development standards applicable to such signs. In addition to the requirements set forth in Table 153.170.080, the following criteria shall apply: A. Freestanding Signs. 1. As indicated in Table 153.170.080, freestanding signs shall be permitted only in the FC, C-2 and I-C zones that have freeway frontage. 2. The base of all freestanding signs shall be landscaped at the time of sign installation such that the base is fully obscured by landscaping to a minimum height of 6 feet within 3 years of landscape installation. Such landscaping shall be maintained in a neat and healthy condition at all times. B. Monument Signs. Monument signs may be located in planter medians abutting a driveway or within the project driveway. Table 153.170.080 Sign Regulations by Zone Zone Sign Type Maximum Number Maximum Sign Area Maximum Height Notes Monument 1 24 sf 4 ftR-G and R-3 Wall 1 36 sf 4 ft Monument 1 per frontage 32 sf 6 ftC-1 MU-2 Wall 1 or more 50 sf 4 ft Ordinance 1510 - Page 9 Monument 1 per frontage 64 sf 12 ft In lieu of a monument sign, an Electronic Readerboard Sign may be permitted, subject to approval of a Conditional Use Permit and Design Review, provided the sign complies with the provisions outlined in §153.170.80.D. Wall 1 or more 2 sf of sign area per linear foot of primary building frontage 6 ft C-2, F-C, I-C, MU-1 without freeway frontage Secondary Wall 1 or more 1 sf of sign area per linear foot of primary building frontage 4 ft C-2,F-C, I-C, with freeway frontage Freestanding 1 1 sf of sign area per 1 linear foot of street frontage 80 ft 1. A maximum of 1 freestanding sign is permitted for lots with less than 800 linear feet of street frontage. One additional freestanding sign is permitted for lots with more than 800 linear feet of street frontage. For this purpose, a commercial center is considered a single lot. 2. Additional sign face area for monument signs may be granted in lieu of use of freestanding signs, per criteria established by the Director of Community Development. 3. In lieu of a monument sign, an Electronic Readerboard Sign may be permitted, subject to approval of a Conditional Use Permit and Design Review, provided the sign complies with the provisions outlined in Ordinance 1510 - Page 10 §153.170.80.D Monument 1 40 sf 8 ft In lieu of a monument sign, an Electronic Readerboard Sign may be permitted, subject to approval of a Conditional Use Permit and Design Review, provided the sign complies with the provisions outlined in §153.170.80.D I Wall 1 or more 1 sf of sign area for each linear foot of primary building frontage 6 ft C. Wall Signs. 1.A maximum of 3 wall signs shall be permitted for each wall of a commercial unit that contains a main entrance or is adjacent to a street. 2.A maximum of 1 wall sign shall be permitted for each wall of a commercial unit that does not contain a main entrance. 3.Wall signs shall not project more than 18 inches from the building wall. 4. Sign height shall be measured from the bottom to the top of the sign. D. Electronic Readerboard Sign. 1. Sign Defined. An Electronic Readerboard Sign is a sign that incorporates changeable messages which may be changed by remote or automatic means. 2. Applicability and Review. Electronic Readerboard Signs are allowed, subject to approval of a Conditional Use Permit and Design Review, for businesses with a minimum of three (3) acres (for the overall business), within the C-2, F- C, I-C and I Zones and along a designated truck route. This sign type may be installed in lieu of, but not in addition to, freestanding and/or monument signage permitted on-site. a. Design review shall include review of the following sign elements: sign style, sign height, sign size, number of other signs on the site, sign Ordinance 1510 - Page 11 placement and sign materials, subject to the criteria established in this subsection. 3. Orientation. Signs shall not face residentially zoned properties or residential uses, schools, hospitals, convalescent hospitals and other sensitive land uses as deemed appropriate through the Conditional Use Permit process. 4. Message Duration. Messages shall remain static for a minimum of eight (8) seconds. Message changes shall occur within a timespan of no more than one (1) second. 5. Activity. Messages on the Electronic Readerboard Sign shall rotate only during normal business hours or as deemed appropriate though the Conditional Use Permit process. 6. Contrast. Electronic Readerboard Signs shall be adjusted to maintain contrast between the sign face and surrounding areas, subject to review and approval through the Conditional Use permit Process. 7. Illumination. The following provisions apply to the illumination of Electronic Readerboard Signs: a. Automatic dimming controls shall be installed, either by photocell (hardwire) or via software settings, in order to bring the lighting level down to avoid spillover and light trespass onto abutting or adjacent properties and to avoid glare at any time of the day. b. Electronic Readerboard Signs shall be adjusted to minimize the degree of brightness and glare. Lighting levels should be sensitive to the environment and react with natural light sources, subject to review and approval through the conditional use permit process. § 153.170.090 – Sign Regulations for Specific Land Uses or Sign Types In addition to other standards set forth in this subchapter, the following land uses are subject to the following regulations: A. Service Stations. 1.Each service station may maintain a maximum of 4 canopy signs, each having no more than 50 square feet of sign face area. 2.Each service station may maintain 1 permanently installed sign not to exceed 40 square feet in area. Ordinance 1510 - Page 12 3.Each service station may maintain a maximum of 2 permanently installed or portable price signs not exceed 20 square feet in area. B. Automobile Dealerships. 1.Each automobile dealership may display banners and pennants with a total area not to exceed 15 percent of the square footage of the lot upon which they are located. 2.Each automobile dealership may display a maximum of 20 banners attached to freestanding light standards. Each banner shall not exceed 50 square feet of area. 3.Each automobile dealership may display one pennant for every 2,500 square feet of lot area, up to a maximum of 12 such pennants. Each pennant shall not exceed 20 square feet in area. C. Electronic Readerboard Signs. Sign Defined. An Electronic Readerboard Sign is a sign that incorporates changeable messages which may be changed by electronic processes or by remote control. Applicability and Review. Electronic Readerboard Signs are allowed, subject to approval of a Conditional Use Permit and Design Review, for businesses with a minimum of three (3) acres (for the overall business), within the C-2, F-C, I-C and I Zones and along a designated truck route. This sign type may be installed in lieu of, but not in addition to, freestanding and/or monument signage permitted on-site. Design review shall include review of the following sign elements: sign style, sign height, sign size, number of other signs on the site, sign placement and sign materials, subject to the criteria established in this subsection. Orientation. Signs shall not face residentially zoned properties or residential uses, schools, hospitals, convalescent hospitals and other sensitive land uses as deemed appropriate through the Conditional Use Permit process. Message Duration. Messages shall remain static for a minimum of eight (8) seconds. Message changes shall occur within a minimum of two (2) seconds and a maximum of five (5) seconds. Activity. Messages on the Electronic Readerboard Sign shall rotate only during normal business hours or as deemed appropriate though the Conditional Use Permit process. Ordinance 1510 - Page 13 Contrast. Electronic Readerboard Signs shall be adjusted to maintain contrast between the sign face and surrounding areas, subject to review and approval through the Conditional Use Permit process. Illumination. The following provisions apply to the illumination of Electronic Readerboard Signs: Automatic dimming controls shall be installed, either by photocell (hardwire) or via software settings, in order to bring the lighting level down to avoid spillover and light trespass onto abutting or adjacent properties and to avoid glare at any time of the day. Electronic Readerboard Signs shall be adjusted to minimize the degree of brightness and glare. Lighting levels should be sensitive to the environment and react with natural light sources, subject to review and approval through the Conditional Use Permit process. Sign illumination during nighttime hours may not exceed a maximum luminance level of 750 cd/m2. or nits, regardless of the method of illumination. Electronic Readerboard Signs with external illumination, whether the lighting is mounted above or below the sign face or panel, shall fully shield all lighting fixtures or luminaries. § 153.170.100 – Sign Construction and Maintenance A. Compliance with codes and development standards. All signs shall comply with the appropriate provisions of the State Building Code, as adopted by the city, relative to design, construction, structural integrity, connections and safety. Signs shall also comply with the provisions of the applicable electrical code and the development standards. B. Maintenance. All signs shall be maintained in a good structural condition at all times and be kept neatly painted, including all metal parts and supports that are not made of a rust resistant material. Any crack, broken surface, malfunction, missing sign copy or other damaged portion shall be repaired or replaced. § 153.170.105 110 New Static or Digital Billboard Construction Notwithstanding any other provision of this code, a Static Billboard or Digital Billboard (as defined below) may be installed with copy visible from within any Interstate Freeway Corridor (as defined below), subject to all the following: (a) Digital Billboard shall mean any off-site Advertising Display (a Static Billboard), as defined in the California Business and Professions Code (BPC) § 5202, that uses state- of-the-art digital technology, Ordinance 1510 - Page 14 (b) Interstate Freeway Corridor means the area comprised of any Interstate Highway (as defined in BPC § 5215) and within 200 feet from the edge of the right-of-way (as defined BPC § 5222) and within a commercial or industrial zoned property. (c) Each Advertising Structure (as defined in BPC § 5203), whether a Static Billboard or an Advertising Display that is used to support a Digital Billboard shall be placed within an Interstate Freeway Corridor, (d) The Static Billboard or the Digital Billboard owner must: 1) Receive Caltrans’ approvals, as necessary and 2) Execute an agreement with the City by which each billboard owner agrees to (i) indemnify, defend and hold harmless the City from any and all claims, lawsuits, awards and judgements, including any reasonable attorney’s fees and court costs, that may arise from the approval of a Static Billboard or a Digital Billboard and associated Advertising Structrue and removal of an applicable Advertising Structure that may or may not be required to be removed, in consideration for any one or more negotiated benefits, including but not limited to such items as new park signs, landscaping, sign removals, or development fees, pursuant to this section or to any other provision of this code, subject to the terms of that agreement and (ii) comply with any and all required mitigation measures, conditions of approval and all applicable provisions of this section and this code, (e) The property owner upon which a Static Billboard or a Digital Billboard is to be erected executes an agreement with the City by which that owner consents to the City’s entry onto his/her/its property to remove that Static Billboard or a Digital Billboard and associated Advertising Structure, as permitted in the agreement between the billboard owner and the City, and by which that property owner releases and indemnifies the City from liability for that permitted removal, (f) The new Advertising Structure cannot be used to support more than two (2) Digital Billboards with each one facing in different directions, (g) The entire portion of an Advertising Structure that comprises the active display face of a Static Billboard or Digital Billboard shall not be more than forty-eight feet (48’) in width, fourteen feet (14’) in height nor six hundred and seventy-two (672) square feet in area; provided, that, in addition, an apron for a Static Billboard or Digital Billboard can extend up to a maximum of approximately thirty-six inches (36”) below that Digital Billboard face or 5.5 foot top extensions or 2 foot side extensions, Ordinance 1510 - Page 15 (h) The overall height of the Advertising Structure that is a Static Billboard or that includes a Digital Billboard, and excluding extensions, shall not be more than sixty- five (65’) feet, as measured from the highest point of the main road or Interstate Highway from which the advertising is to be viewed, (i) The distance between two Static Billboards or between a Static Billboard and Digital Billboard shall be at least five-hundred feet (500’). The distance between two Digital Billboards shall be at least one-thousand feet (1,000’). The distance requirements shall be the same as the minimum distance and separation criteria established by the California Department of Transportation (Caltrans) and as defined in BPC § 5222. (j) A Digital Billboard shall not operate at brightness levels of more than 0.3 foot candles above ambient light, as measured using a foot candle meter at a pre-set distance of two-hundred and fifty feet (250’) perpendicular to the display face of the Digital Billboard. Each Digital Billboard shall have a light sensing device that will automatically adjust the brightness of the Digital Billboard to meet that foot candle requirement, as ambient light conditions change, (k) Only if the City agreement requires the removal of existing advertising structures, then if four or less Advertising Structures are being replaced by new Advertising Structures with Digital Billboards, then at least eight (8) additional display faces and the Advertising Structures supporting the eight (8) additional display faces must be permanently removed from the City by the Digital Billboard owner receiving the approval and the removal of all the display faces and their respective Advertising Structures to be removed shall be completed prior to construction by that owner of any Advertising Structure, including a Digital Billboard, (l) Only if the City agreement requires the removal of existing advertising structures, then if five or more Advertising Structures are being replaced by new Advertising Structures with Digital Billboards, then for each new Advertising Structures, above four (4) new Advertising Structures, at least two (2) additional display faces must be permanently removed from the City by the Digital Billboard owner receiving the approval and the removal of all the display faces and their respective Advertising Structures to be removed shall be completed prior to construction by that owner of any Advertising Structure including a Digital Billboard. (m)A Digital Billboard shall only display a series of still images and each still image must be displayed for a minimum of four consecutive seconds. No still image shall have animation, movement, or the appearance of an optical illusion of movement of any part of the Advertising Structure and each still image shall not include flashing, scintillating lighting or the varying of light intensity or any other means of not providing constant illumination. Transition time between one still image and the immediate next still image shall not exceed one second and Ordinance 1510 - Page 16 (n) (i) If a Digital Billboard installed pursuant to this section must be removed due to a final court order or judicially approved settlement resulting from a legal action brought by a third party, who is not related to the owner or operator of that Digital Billboard (the “Owner/Operator”), (ii) that Digital Billboard replaced a non-Digital Billboard (the “Replaced Non-Digital Billboard”) and (iii) the Replaced Non-Digital Billboard was the subject of a previous formal written agreement with the City, then the Owner/Operator shall be permitted to reinstall a new state-of-the-art non-Digital Billboard (the “Replacement Non-Digital Billboard”) on the same Advertising Structure used to support that Digital Billboard; provided, that the reinstallation of the Replacement Non-Digital Billboard must occur before the date the previous formal agreement would have terminated (the “Previous Termination Date”), the Replacement Non-Digital Billboard and supporting Advertising Structure must be removed on or before the Previous Termination Date and the Replacement Non- Digital Billboard must comply with all the applicable criteria for Digital Billboards, as set forth in in this section and the agreement referred to in (D)(2), above. (o)The following sections do not apply to signs approved per this Section 153.170.105: Sections 153.050.030, 153.170.080(D) § 153.170.106 120 Billboard Relocation Agreements Billboards are recognized as a legitimate form of commercial advertising in the City. However, the size, number, location and illumination of billboards can have significant influence on the City's visual character, and can, without appropriate control, create or contribute to visual blight conditions. The purpose of this section is to provide the parameters under which existing billboards may be relocated and reconstructed subject to reasonable controls, while recognizing that community appearance is an important factor in ensuring the general community welfare. Nothing herein shall affect the right of any billboard in existence as of the date that this section becomes effective to continue to exist pursuant to an agreement or as a legal nonconforming use to be maintained pursuant to such agreement or in conformance with this chapter. A. General Requirements. 1. The requirements of this section shall apply to any off-site sign (Billboard) project involving the installation or construction of relocated billboard, or the expansion, modification, or digitization of an existing billboard, or the addition of additional face(s) to an existing billboard within the City. Relocated Billboards shall be permitted in the City only after an Agreement has been negotiated and executed between the billboard operator/owner and City and a permit has been issued in accordance with the terms of this section. The Agreement may include compensation to be paid to the city or the provision of other public benefits to be provided as a result of the relocation, installation and operation of any billboard or modification of an existing Ordinance 1510 - Page 17 billboard within the City. All relocated billboards constructed shall comply with this chapter and all applicable requirement of the California Business & Professions Code and the California Code of Regulations. 2. An owner or entity proposing an agreement for relocation shall establish that the relocated billboard meets one or more of the following eligibility requirements: a. The billboard proposed for complete demolition and relocation is the subject of any eminent domain action or threat of eminent domain action by a legally created public entity possessing eminent domain/condemnation authority and provides public benefits for such relocation ; or b. The applicant chooses to completely demolish and relocate an existing billboard, including a legal nonconforming billboard, to a more suitable location so as not to conflict with the proposed development or redevelopment of the property and provides public benefits for such relocation as negotiated in the agreement; or c. The applicant chooses to completely demolish and relocate an existing billboard, including a legal nonconforming billboard, to a more suitable location within the City that lessens the overall negative aesthetic impacts on the City and its residents and provides public benefits for such relocation; or d. The applicant has previously removed and completely demolished one or more billboards and maintains credits for such removal by the California Department of Transportation pursuant to California Business & Professions Code, Section 5443.5 and such relocation benefits the City; or e. The applicant proposes to enhance, improve and modify an existing billboard already established within the City for the purpose of modernizing and improving the aesthetic appearance of such billboard. 3. In the event of any conflict between any provision contained in this section and any other provisions contained elsewhere in this code, the provisions of this section shall govern. 4. No billboard shall be approved and no existing billboard shall be modified without the applicant first providing proof of legal or equitable interest in the site proposed for relocation or modification, including, but not limited to a lease, easement or other entitlement, demonstrating the right to install and operate the billboard on the subject property for the term desired. Information to be provided shall including the written consent of the property owner if not readily ascertainable from the foregoing documents. 5. All billboard agreements shall include requirements that applicants obtain all additional federal and/or state permits for installation. Nothing contained in this section shall require the City to negotiate and/or approve an Agreement on terms that are unacceptable to the City Council. Ordinance 1510 - Page 18 B. Physical Requirements. 1. The minimum distance between two or more billboards shall be the same as the minimum distance and separation criteria established by the California Department of Transportation (Caltrans). All distances shall be measured from the vertical centerline of each billboard face. 2. All utilities for each billboard shall be underground. 3. No billboard shall have more than one face (display surface) oriented in the same vertical plane. Additional display face may be added if used for on- premise advertising only in accordance with approved site plan 4. All billboards shall plainly display, and be visible from no less than 100 feet, the name of the person or company owning or maintaining it and the billboard identification number. 5. All billboards shall be placed at least 100 feet from any single-family residential zone or single-family residential use. The measurement shall be from the closest edge of the billboard to the closest edge of the single-family residential zone or closest property line on which a single family residential use is located. C. Application requirements; Review procedures. 1. Application requirements. In addition to the application requirements for sign permits required by this code, a person or entity wishing to enter into a billboard relocation agreement shall submit a request in writing for approval of an Agreement that includes the following: a. The name, address phone number and other contact information of the person or entity proposing the Agreement. b. Identification of the location proposed for a new or relocated or modified billboard and the billboard(s) being permanently removed or modified, where applicable; c. Information that establishes that the person or entity proposing the Agreement has legal or equitable interest in the billboard being removed or modified and the site proposed for relocation or placement. d. Conceptual design drawings for the billboards that includes technical specifications to determine the billboard’s compliance with this chapter. e. An explanation of the compensation to be paid or public benefits to be provided to the City. f. The application must include photos of all existing signage or architectural renderings and elevations of proposed billboards as well as a scaled plot plan and elevations showing the locations of all existing structures and improvements on the property, and the proposed billboard. Ordinance 1510 - Page 19 2. The applicant must pay a filing fee in accordance with an approved resolution. This fee shall be in addition to any other required fees for permits relative to the development of the property and shall be for the purpose of defraying the costs associated with city review and action on the application.” 3. Review Process. All Agreements shall be reviewed by the Planning Commission at a duly notice public hearing. The public hearing shall be noticed in the same way that conditional use permits and variances are noticed pursuant to this chapter. The Planning Commission shall review the Agreement and, after a duly noticed public hearing, make a recommendation to City Council, based on current development standards, the location of the proposed relocated or modified billboard and whether the proposed relocated or modified billboard meets the findings contained in this section. At a City Council meeting held no later than forty-five (45) days after the Planning Commission makes its recommendation, the City Council shall review and consider the Agreement, at a duly noticed public hearing. The hearing before the City Council shall be noticed the same as any conditional use permit and may be continued from time to time. In order to approve a request for an Agreement, the City Council shall make the following findings for approval of an Agreement: a. The proposed agreement is consistent with the goals, objectives, purposes and provisions of the General Plan, the Municipal Code and any applicable specific plans; b. The proposed agreement would promote installation of a billboard that is compatible with the uses and structures on the site and in the surrounding area, considering the scale and materials of adjacent buildings, the desired character of the neighborhood, district, or corridor where the billboard is located, and pedestrian orientation.; c. The proposed agreement authorizes the installation of a billboard that would not create a traffic or safety problem, including problems associated with onsite access circulation or visibility; d. The proposed agreement for installation would not interfere with onsite parking or landscaping required by City ordinance or permit; and e. The proposed agreement does not promote construction of a billboard that would not otherwise result in a threat to the general health, safety and welfare of City residents. f. The proposed billboard, in addition to its aesthetic treatment, provides public benefits that would not otherwise accrue to the public in the absence of its installation.” § 153.170.107 130 Comprehensive Sign Programs A. Purpose. The purpose of a comprehensive sign program is to integrate all of a nonresidential or mixed use project’s signs with the overall site design and the structures’ design into a unified architectural statement. A Comprehensive sign program provides a means for the flexible application of sign regulations in order to Ordinance 1510 - Page 20 provide incentive and latitude in the design and display of multiple signs and to achieve, not circumvent, the purpose of this subchapter. Approval of a comprehensive sign program may modify the standards provided in this subchapter as to the sign number, size, height, illumination, location, orientation, or other aspects or signs within the limits of this section. B. Applicability. The approval of a comprehensive sign program shall be required whenever any of the following circumstances exist: 1. Whenever the floor areas is in excess of 25,000 square feet; 2. Whenever five or more separate commercial or industrial tenant spaces are present on the same site; 3. Whenever the City Planner determines that a comprehensive sign program is needed because of special project characteristics (e.g., the size of the proposed signs, limited site visibility, the location of the site relative to other lots, buildings, or streets, etc.). C. Approval Authority and Limitation. The Planning Commission shall be the review authority for a comprehensive sign program. D. Application Requirements. A sign program application for a comprehensive sign program shall include all information and materials required by the Planning Division for a Sign Program Review including a filing fee. Said fee shall be established by resolution of the City. The applicant shall still be required to obtain applicable sign permits and pay the related fee. E. Standards. A comprehensive sign program shall comply with the following standards: 1. The prosed sign program shall comply with the purpose and intent of this subchapter; 2. The proposed signs shall enhance the overall development, be in harmony with, and relate visually to other signs included in the comprehensive sign program, to the structures and/or developments they identity, and to surrounding development when applicable; 3. They sign program shall address all signs, including permanent, temporary, and exempt signs; 4. The sign program shall accommodate future revisions that may be required because of changes in use or commercial tenants; Ordinance 1510 - Page 21 5. The sign program shall comply with the standards of the subchapter 153.170, except that deviations are allowed with regard to sign area, total number, location, and/or height of signs to the extent that the comprehensive sign program will enhance the overall development and will more fully accomplish the purposes and intent of this subchapter; 6. Approval of a comprehensive sign program shall not authorize the use of signs prohibited by this subchapter; and 7. Review and approval of a comprehensive sign program shall not consider the signs’ proposed message content. F. Findings. In order to approve a comprehensive sign program the following findings shall be made: 1. The comprehensive sign program complies with the purpose of this subchapter, and the Baldwin Park Design Guidelines; 2. Proposed signs enhance the overall development and are in harmony with other signs included in the plan with the structures they identity and with surrounding development; 3. The comprehensive sign program contains provisions to accommodate future revisions that may be required because of changes in use or tenants; and 4. The comprehensive sign program complies with the standards of this subchapter, except that flexibility is allowed with regard to sign area, number, location, and/or height to the extent that the signs proposed under the comprehensive sign program will enhance the overall development, achieve superior quality design, and will more fully accomplish the purposes of this subchapter. G. Revisions to Comprehensive Sign Programs. The Community Development Director may approve revisions to the comprehensive sign program if the intent of the original approval is not affected. Revisions that would substantially deviate from the original approval shall require the approval of a new/revised comprehensive sign program by the Planning Commission. § 153.170.110 140 – Other Applicable Regulations In addition to the requirements contained this subchapter, regulations contained of this chapter may apply to signage in the following subchapters: § 153.210.090 – General Application Processing Procedures Ordinance 1510 - Page 22 A. Application reviewed for completeness. All applications filed with the Planning Division shall be initially reviewed for application completeness. The City Planner shall determine whether or not the application is complete and shall notify the applicant in writing of the determination that: a. All the submittal requirements have been satisfied and that the application has been accepted as complete; or b. Specific information is still necessary to complete the application. For administrative permits and actions, and for sign permits, the applicant shall be notified within seven days and for all other permits and actions, the applicant shall be notified within 30 days. § 153.210.265 – Time for Determination A. Temporary Signs Permit applications for temporary signs shall be determined within 21 days of application submission unless the City Planner designates the application as one of extraordinary complexity or difficulty, in which case notification of such designation shall be mailed to the applicant within 14 days of application submission. All applications shall be determined within 42 days of application submission. Notice of any determination shall be mailed within two business days after the determination is made (excluding Fridays when City offices are closed). B. Permanent Signs Permit applications for permanent signs shall be determined within 63 days unless the City Planer designates the application as one of extraordinary complexity or difficulty, in which case notification of such designation shall be mailed to the applicant within 356 days of application submission. All applications shall be determined within 91 days of application submission. Notice of any determination shall be mailed within two business days after the determination is made (excluding Fridays when City offices are closed). C. Mixed Applications Applications seeking a permit for both temporary and permanent signs will be treated as applications for permanent sign permits; but he City Planner shall have discretion to make a partial determination as to the portion of an application concerning temporary signs at any time before a final determination is made for the whole application. Ordinance 1510 - Page 23 SECTION 3. California Environmental Quality Act (“CEQA”). The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 15061(b)(3) of the CEQA Guidelines because the activity consists of a code amendment, which does not have the potential for causing a significant effect on the environment and does not meet the definition of a project as defined by the CEQA guidelines. SECTION 4. Effective Date. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final reading and adoption SECTION 5. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the remainder of this Ordinance and the application of such provision to other persons or circumstances shall not be affected thereby. . PASSED AND APPROVED ON THE 15th day of May, 2024 ____________________________________ EMMANUEL J. ESTRADA, MAYOR ATTEST: ________________________ CHRISTOPHER SANEZ, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss: CITY OF BALDWIN PARK ) I, CHRISTOPHER SANEZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on May 15th, 2024. Thereafter, said Ordinance No. 1510 was duly approved and adopted at a regular meeting of the City Council on _____________ by the following vote: Ordinance 1510 - Page 24 AYES:COUNCILMEMBER: NOES:COUNCILMEMBER: ABSENT:COUNCILMEMBER: ABSTAIN:COUNCILMEMBER: _________________________________________ CHRISTOPHER SANEZ, CITY CLERK 153.170 Sign Regulations 153.170-1 SUBCHAPTER 153.170 – SIGN REGULATIONS Section Contents: §153.170.010 Intent and Purpose §153.170.020 Applicability §153.170.030 Permit Requirements §153.170.040 Exempt Signs §153.170.050 Prohibited Signs §153.170.060 Temporary Signs §153.170.070 General Sign Standards §153.170.080 Signs Regulations by Zone §153.170.090 Sign Regulations for Specific Land Uses §153.170.100 Sign Construction and Maintenance §153.170.105 110 New Static or Digital Billboard Construction §153.170.106 120 Billboard Relocation Agreements §153.170.107 130 Comprehensive Sign Programs §153.170.110 140 Other Applicable Regulations § 153.170.010 – Intent and Purpose The intent and purpose of these sign regulations are to: A. Urban design and safety standards. Implement the city’s urban design and safety standards as set forth in the General Plan. B. City appearance. Maintain and enhance the city’s appearance by regulating the design, character, location, number, type, quality of materials, size, illumination and maintenance of signs. C. Pedestrian and vehicular traffic safety. Protect and improve pedestrian and vehicular traffic safety by balancing the need for signs which facilitate the safe and smooth flow of traffic without an excess of signage which may distract motorists, overload their capacity to quickly receive information, visually obstruct traffic signs or otherwise create congestion and safety hazards. D. Traffic safety hazards. Eliminate traffic safety hazards to pedestrians and motorists posed by off-site signs. E. On-site signage. Generally limit private signage to on-site locations to protect the aesthetic environment from the visual clutter associated with the unrestricted proliferation of signs, while providing channels of communication to the public. CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-2 F. Communication. Allow the communication of information for commercial and noncommercial purposes without regulating the content of noncommercial messages. G. Free speech. Respect and protect the right of free speech by sign display, while reasonably regulating the structure, location and other non-communicative aspects of signs, generally for the public health, safety, welfare and specifically to serve the public interests in traffic and pedestrian safety and community aesthetics. H. Nearby effects. Minimize the possible adverse effects of signs on nearby public and private property. I. Visual quality. Serve the city’s interests in maintaining and enhancing its visual appeal by preventing the degradation of visual quality which can result from excess signage. J. Protect investment and quality of life. Protect investments in property and lifestyle quality made by persons who choose to live, work or do business in the city. K. Residential neighborhoods. Defend the peace and tranquility of residential zones and neighborhoods. § 153.170.020 – Applicability A. Compliance. Signs or advertising displays that are erected or maintained within the city shall comply with the provisions of this subchapter and any other applicable federal, state and local statues or laws. B. Additive requirements. The requirements of this subchapter, shall be applied in addition to any other requirements contained in the Zoning Code. C. Conflicts. In the event of direct and irreconcilable conflict between any provisions of this subchapter and any other provisions of the Zoning Code or this code, the more restrictive requirements shall govern. § 153.170.030 – Permit Requirements A. Sign permit required. Unless otherwise exempted by § 153.170.040, a sign permit shall be required prior to the placement, construction or physical alteration of the size, height or location of any sign or advertising display in the city. A sign permit may be obtained from the Planning Division pursuant to the provisions of subchapter 153.210, Administrative Procedures. CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-3 B. Variance. Signs that do not comply with the requirements of this subchapter, shall not be permitted unless a variance has been granted pursuant to the provisions of subchapter 153.210, Administrative Procedures. § 153.170.040 – Exempt Signs A. Applicability. Unless otherwise specified, the signs listed in this subchapter are categorically exempt from the permit requirement. The signs listed in this section are subject to compliance with all other provisions of this subchapter and other applicable codes, regulations or rules. B. Restrictions on illumination. All exempt signs shall be non-illuminated, externally illuminated, or internally illuminated. C. Exempt signs. The following categories of signs do not require a sign permit: 1.Non-Residential Signs – On non-residential property (a) up to 20 flags or pennants with a combined area of no more than 80 square feet on a staff or pole of no longer than 20 feet, however, no individual flag or pennant may exceed 15 square feet in area; (b) up to 15 permanent signs with a combined area of no more than 45 square feet and a height of no more than eight feet, however, no individual sign may exceed 15 square feet in area; (c) Up to four temporary window signs with a combined area of no more than 24 square feet, however, no individual sign may exceed 12 square feet in area and no more than 40% of the area of any given window may be covered by window signs; and (d) Up to eight other temporary signs with an combined area of no more than 30 square feet and a height of no more than four feet, however, no individual sign may exceed 15 square feet in area. Size limits for window signs with transparent backgrounds (instead of opaque backgrounds) placed on glass doors are doubled. (e) Where properties include multiple tenants, each tenant may display two flags of no more than twelve square feet, and temporary or permanent signs with a combined area of no more than nine square feet, in addition to the non- residential exemption provided above. 2. Residential Signs- On residential property; (a) up to three flags or pennants of up to 10 square feet on a staff or pole of no longer than eight feet; (b) up to three permanent signs with a combined area of no more than 10 square feet and a height of no more than four feet; CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-4 (c) up to six temporary window signs with a combined area of no more than nine square feet, except that no more than 50% of the area of any given window may be covered by window signs; and (d) up to four other temporary signs with a combined area of no more than 10 square feet and a height of no more than three feet. (e) Where residential properties include multiple dwelling units, each dwelling unit may display one flag of no more than 6 square feet, and temporary or permanent signs with a combined area of no more than six square feet, in addition to the basic residential exemption provide above. § 153.170.050 – Prohibited Signs The following signs are prohibited on any property within the city: A. Abandoned Signs. B. Animated Signs, except as provided for electronic readerboard signs as permitted pursuant to Section 153.170.080(D). C. Inflatable/Balloon Signs. D. Roof Signs. E. Murals. F. Can (Box) Signs. G. Off-Site Signs (billboards), except as approved as a part of a Billboard Relocation Agreement pursuant to the terms of this Chapter or as provided for billboards or digital billboards permitted per in Section 153.170.105110. H. Off-Site Signs. Off-site identification signs, except government, civic signs as provided in this subchapter. I. Portable Signs, including A-frame, sandwich board signs, and vehicle-mounted signs. J. Cross-visibility area. Any sign located within a required clear cross-visibility area. K. Permission not granted. Signs erected without the permission of the owner of the property on which the sign is located. L. Signs in the public right-of-way. Signs within or projecting over a public right-of-way. CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-5 M. Imitation traffic signs. Signs which purport to be, are an imitation of, or resemble official traffic warning devices or signs, that by color, location or lighting may confuse or disorient vehicular or pedestrian traffic, impede the flow of traffic or create a traffic hazard, excluding authorized on-site directional sites. N. Painted signs. Signs painted directly on an exterior wall, fence, fascia or parapet. O. Signs attached to utility poles. Signs attached to utility poles, unless specifically approved by the utility company in writing. P.Signs attached other features. Signs attached to trees, fences, bridges or light poles. Q. Vehicle signs. Vehicle signs, where the primary purpose or use of the vehicle is the display of advertising material. This does not apply to signs maintained on vehicles when such advertising is incidental to the primary purpose for which the vehicle is being used. R. Disrepair. Any sign that is in disrepair. § 153.170.060 – Temporary Signs A Permitted Temporary Signs. In addition to exempt temporary signs pursuant to § 153.170.040(C), temporary signs may be permitted on the site of any business holding a grand opening or promoting a special product, sale, or event. The following types of temporary signs are permitted under such circumstances, provided they comply with the applicable standards provided in in subsection B below: 1.Banners not exceeding 50 square feet. 2.Pennants, with the area on which the pennants are located not to be permitted not permitted to exceed 15 percent of the square footage of the lot upon which they are located. B. Standard for Temporary Signs: Such Temporary signs under subsection A above shall comply with the following standards: 1. Maximum number. A maximum of 1 temporary sign may be displayed for each non-residential property at any given time. CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-6 2. Maximum duration. Each temporary sign may be displayed for a maximum of 30 consecutive days. Temporary signs may be displayed up to 4 nonconsecutive times within a 12-month period. 3. Location and attachment. Temporary signs shall be attached to the main building wall or fence and shall not extend above the roofline or height of the wall or fence on which they are located. 4. Balloons. Balloons shall not be used in conjunction with any temporary sign. 5. Attachment and illumination. Temporary signs shall not be freestanding or illuminated. 6. Safety and maintenance. Temporary signs shall be kept in a safe and presentable condition. § 153.170.070 – General Sign Standards All signs, including exempt and temporary signs, located within all zones shall comply with the following regulations: A. Sign Lettering and Numbering. 1.To facilitate emergency response by public safety personnel, the sign nearest to the public entrance of a business which utilizes any non-Roman alphabet letters, characters and/or symbols shall also contain a general description of the business and other entities occupying the building written in English. The English language portion of the sign shall be readable form the public right-of-way. 2.In all cases where a sign or other zoning permit is required by this chapter or other law, the applicant shall submit to the city a certification, issued under penalty of perjury under the laws of the State of California, containing an English language translation of all non-Roman alphabet letters, characters and symbols proposed to be displayed on the sign. An application for such permit shall not be deemed complete until the applicant has provided such certification. B. Sign Lighting and Illumination. 1.Unless otherwise specified for exempt and temporary signs, signs may be non- illuminated or internally illuminated. If internally illuminated, illumination of individual letters and logos is preferred. The Approving Authority of the sign permit may authorize external illumination. CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-7 3.All signs shall be arranged, operated, shielded and maintained to prevent any glare, reflection, nuisance, inconvenience or hazardous interference of any kind to abutting or adjacent properties, streets and walkways. C. Sign Location. No internally illuminated sign placed on any commercial or industrially zoned property shall be located within 50 feet of the lot line, if such line is shared with any residentially zoned lot, and if the sign face area is oriented toward the residentially zoned lot. D. Sign Aesthetics. 1.All newly erected signs shall comply with the Sign Design Guidelines Manual. 2.All permanent signs located within any zone shall be compatible to the associated structure’s architecture and design features. 3.All permanent signs located on commercial and industrial structures shall be integrated within structure’s architecture. § 153.170.080 – Signs Regulations by Zone Table 153.170.080 identifies the types of signs permitted by zone district and the development standards applicable to such signs. In addition to the requirements set forth in Table 153.170.080, the following criteria shall apply: A. Freestanding Signs. 1. As indicated in Table 153.170.080, freestanding signs shall be permitted only in the FC, C-2 and I-C zones that have freeway frontage. 2. The base of all freestanding signs shall be landscaped at the time of sign installation such that the base is fully obscured by landscaping to a minimum height of 6 feet within 3 years of landscape installation. Such landscaping shall be maintained in a neat and healthy condition at all times. B. Monument Signs. Monument signs may be located in planter medians abutting a driveway or within the project driveway. Table 153.170.080 Sign Regulations by Zone CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-8 Zone Sign Type Maximum Number Maximum Sign Area Maximum Height Notes Monument 1 24 sf 4 ftR-G and R-3 Wall 1 36 sf 4 ft Monument 1 per frontage 32 sf 6 ftC-1 MU-2 Wall 1 or more 50 sf 4 ft Monument 1 per frontage 64 sf 12 ft In lieu of a monument sign, an Electronic Readerboard Sign may be permitted, subject to approval of a Conditional Use Permit and Design Review, provided the sign complies with the provisions outlined in §153.170.80.D. Wall 1 or more 2 sf of sign area per linear foot of primary building frontage 6 ft C-2, F-C, I-C, MU-1 without freeway frontage Secondary Wall 1 or more 1 sf of sign area per linear foot of primary building frontage 4 ft C-2,F-C, I-C, with freeway frontage Freestanding 1 1 sf of sign area per 1 linear foot of street frontage 80 ft 1. A maximum of 1 freestanding sign is permitted for lots with less than 800 linear feet of street frontage. One additional freestanding sign is permitted for lots with more than 800 linear feet of street frontage. For this purpose, a commercial center is considered a single lot. 2. Additional sign face area for monument signs may be granted in lieu of use of freestanding signs, per criteria established by the Director of Community Development. CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-9 3. In lieu of a monument sign, an Electronic Readerboard Sign may be permitted, subject to approval of a Conditional Use Permit and Design Review, provided the sign complies with the provisions outlined in §153.170.80.D Monument 1 40 sf 8 ft In lieu of a monument sign, an Electronic Readerboard Sign may be permitted, subject to approval of a Conditional Use Permit and Design Review, provided the sign complies with the provisions outlined in §153.170.80.D I Wall 1 or more 1 sf of sign area for each linear foot of primary building frontage 6 ft C. Wall Signs. 1.A maximum of 3 wall signs shall be permitted for each wall of a commercial unit that contains a main entrance or is adjacent to a street. 2.A maximum of 1 wall sign shall be permitted for each wall of a commercial unit that does not contain a main entrance. 3.Wall signs shall not project more than 18 inches from the building wall. 4. Sign height shall be measured from the bottom to the top of the sign. D. Electronic Readerboard Sign. 1. Sign Defined. An Electronic Readerboard Sign is a sign that incorporates changeable messages which may be changed by remote or automatic means. CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-10 2. Applicability and Review. Electronic Readerboard Signs are allowed, subject to approval of a Conditional Use Permit and Design Review, for businesses with a minimum of three (3) acres (for the overall business), within the C-2, F- C, I-C and I Zones and along a designated truck route. This sign type may be installed in lieu of, but not in addition to, freestanding and/or monument signage permitted on-site. a. Design review shall include review of the following sign elements: sign style, sign height, sign size, number of other signs on the site, sign placement and sign materials, subject to the criteria established in this subsection. 3. Orientation. Signs shall not face residentially zoned properties or residential uses, schools, hospitals, convalescent hospitals and other sensitive land uses as deemed appropriate through the Conditional Use Permit process. 4. Message Duration. Messages shall remain static for a minimum of eight (8) seconds. Message changes shall occur within a timespan of no more than one (1) second. 5. Activity. Messages on the Electronic Readerboard Sign shall rotate only during normal business hours or as deemed appropriate though the Conditional Use Permit process. 6. Contrast. Electronic Readerboard Signs shall be adjusted to maintain contrast between the sign face and surrounding areas, subject to review and approval through the Conditional Use permit Process. 7. Illumination. The following provisions apply to the illumination of Electronic Readerboard Signs: a. Automatic dimming controls shall be installed, either by photocell (hardwire) or via software settings, in order to bring the lighting level down to avoid spillover and light trespass onto abutting or adjacent properties and to avoid glare at any time of the day. b. Electronic Readerboard Signs shall be adjusted to minimize the degree of brightness and glare. Lighting levels should be sensitive to the environment and react with natural light sources, subject to review and approval through the conditional use permit process. CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-11 § 153.170.090 – Sign Regulations for Specific Land Uses or Sign Types In addition to other standards set forth in this subchapter, the following land uses are subject to the following regulations: A. Service Stations. 1.Each service station may maintain a maximum of 4 canopy signs, each having no more than 50 square feet of sign face area. 2.Each service station may maintain 1 permanently installed sign not to exceed 40 square feet in area. 3.Each service station may maintain a maximum of 2 permanently installed or portable price signs not exceed 20 square feet in area. B. Automobile Dealerships. 1.Each automobile dealership may display banners and pennants with a total area not to exceed 15 percent of the square footage of the lot upon which they are located. 2.Each automobile dealership may display a maximum of 20 banners attached to freestanding light standards. Each banner shall not exceed 50 square feet of area. 3.Each automobile dealership may display one pennant for every 2,500 square feet of lot area, up to a maximum of 12 such pennants. Each pennant shall not exceed 20 square feet in area. C. Electronic Readerboard Signs. Sign Defined. An Electronic Readerboard Sign is a sign that incorporates changeable messages which may be changed by electronic processes or by remote control. Applicability and Review. Electronic Readerboard Signs are allowed, subject to approval of a Conditional Use Permit and Design Review, for businesses with a minimum of three (3) acres (for the overall business), within the C-2, F-C, I-C and I Zones and along a designated truck route. This sign type may be installed in lieu of, but not in addition to, freestanding and/or monument signage permitted on-site. CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-12 Design review shall include review of the following sign elements: sign style, sign height, sign size, number of other signs on the site, sign placement and sign materials, subject to the criteria established in this subsection. Orientation. Signs shall not face residentially zoned properties or residential uses, schools, hospitals, convalescent hospitals and other sensitive land uses as deemed appropriate through the Conditional Use Permit process. Message Duration. Messages shall remain static for a minimum of eight (8) seconds. Message changes shall occur within a minimum of two (2) seconds and a maximum of five (5) seconds. Activity. Messages on the Electronic Readerboard Sign shall rotate only during normal business hours or as deemed appropriate though the Conditional Use Permit process. Contrast. Electronic Readerboard Signs shall be adjusted to maintain contrast between the sign face and surrounding areas, subject to review and approval through the Conditional Use Permit process. Illumination. The following provisions apply to the illumination of Electronic Readerboard Signs: Automatic dimming controls shall be installed, either by photocell (hardwire) or via software settings, in order to bring the lighting level down to avoid spillover and light trespass onto abutting or adjacent properties and to avoid glare at any time of the day. Electronic Readerboard Signs shall be adjusted to minimize the degree of brightness and glare. Lighting levels should be sensitive to the environment and react with natural light sources, subject to review and approval through the Conditional Use Permit process. Sign illumination during nighttime hours may not exceed a maximum luminance level of 750 cd/m2. or nits, regardless of the method of illumination. Electronic Readerboard Signs with external illumination, whether the lighting is mounted above or below the sign face or panel, shall fully shield all lighting fixtures or luminaries. § 153.170.100 – Sign Construction and Maintenance A. Compliance with codes and development standards. All signs shall comply with the appropriate provisions of the State Building Code, as adopted by the city, relative to design, construction, structural integrity, connections and safety. Signs shall also comply with the provisions of the applicable electrical code and the development standards. CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-13 B. Maintenance. All signs shall be maintained in a good structural condition at all times and be kept neatly painted, including all metal parts and supports that are not made of a rust resistant material. Any crack, broken surface, malfunction, missing sign copy or other damaged portion shall be repaired or replaced. § 153.170.105 110 New Static or Digital Billboard Construction Notwithstanding any other provision of this code, a Static Billboard or Digital Billboard (as defined below) may be installed with copy visible from within any Interstate Freeway Corridor (as defined below), subject to all the following: (a) Digital Billboard shall mean any off-site Advertising Display (a Static Billboard), as defined in the California Business and Professions Code (BPC) § 5202, that uses state- of-the-art digital technology, (b) Interstate Freeway Corridor means the area comprised of any Interstate Highway (as defined in BPC § 5215) and within 200 feet from the edge of the right-of-way (as defined BPC § 5222) and within a commercial or industrial zoned property. (c) Each Advertising Structure (as defined in BPC § 5203), whether a Static Billboard or an Advertising Display that is used to support a Digital Billboard shall be placed within an Interstate Freeway Corridor, (d) The Static Billboard or the Digital Billboard owner must: 1) Receive Caltrans’ approvals, as necessary and 2) Execute an agreement with the City by which each billboard owner agrees to (i) indemnify, defend and hold harmless the City from any and all claims, lawsuits, awards and judgements, including any reasonable attorney’s fees and court costs, that may arise from the approval of a Static Billboard or a Digital Billboard and associated Advertising Structrue and removal of an applicable Advertising Structure that may or may not be required to be removed, in consideration for any one or more negotiated benefits, including but not limited to such items as new park signs, landscaping, sign removals, or development fees, pursuant to this section or to any other provision of this code, subject to the terms of that agreement and (ii) comply with any and all required mitigation measures, conditions of approval and all applicable provisions of this section and this code, (e) The property owner upon which a Static Billboard or a Digital Billboard is to be erected executes an agreement with the City by which that owner consents to the CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-14 City’s entry onto his/her/its property to remove that Static Billboard or a Digital Billboard and associated Advertising Structure, as permitted in the agreement between the billboard owner and the City, and by which that property owner releases and indemnifies the City from liability for that permitted removal, (f) The new Advertising Structure cannot be used to support more than two (2) Digital Billboards with each one facing in different directions, (g) The entire portion of an Advertising Structure that comprises the active display face of a Static Billboard or Digital Billboard shall not be more than forty-eight feet (48’) in width, fourteen feet (14’) in height nor six hundred and seventy-two (672) square feet in area; provided, that, in addition, an apron for a Static Billboard or Digital Billboard can extend up to a maximum of approximately thirty-six inches (36”) below that Digital Billboard face or 5.5 foot top extensions or 2 foot side extensions, (h) The overall height of the Advertising Structure that is a Static Billboard or that includes a Digital Billboard, and excluding extensions, shall not be more than sixty- five (65’) feet, as measured from the highest point of the main road or Interstate Highway from which the advertising is to be viewed, (i) The distance between two Static Billboards or between a Static Billboard and Digital Billboard shall be at least five-hundred feet (500’). The distance between two Digital Billboards shall be at least one-thousand feet (1,000’). The distance requirements shall be the same as the minimum distance and separation criteria established by the California Department of Transportation (Caltrans) and as defined in BPC § 5222 (j) A Digital Billboard shall not operate at brightness levels of more than 0.3 foot candles above ambient light, as measured using a foot candle meter at a pre-set distance of two-hundred and fifty feet (250’) perpendicular to the display face of the Digital Billboard. Each Digital Billboard shall have a light sensing device that will automatically adjust the brightness of the Digital Billboard to meet that foot candle requirement, as ambient light conditions change, (k) Only if the City agreement requires the removal of existing advertising structures, then if four or less Advertising Structures are being replaced by new Advertising Structures with Digital Billboards, then at least eight (8) additional display faces and the Advertising Structures supporting the eight (8) additional display faces must be permanently removed from the City by the Digital Billboard owner receiving the approval and the removal of all the display faces and their respective Advertising Structures to be removed shall be completed prior to construction by that owner of any Advertising Structure, including a Digital Billboard, CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-15 (l) Only if the City agreement requires the removal of existing advertising structures, then if five or more Advertising Structures are being replaced by new Advertising Structures with Digital Billboards, then for each new Advertising Structures, above four (4) new Advertising Structures, at least two (2) additional display faces must be permanently removed from the City by the Digital Billboard owner receiving the approval and the removal of all the display faces and their respective Advertising Structures to be removed shall be completed prior to construction by that owner of any Advertising Structure including a Digital Billboard. (m)A Digital Billboard shall only display a series of still images and each still image must be displayed for a minimum of four consecutive seconds. No still image shall have animation, movement, or the appearance of an optical illusion of movement of any part of the Advertising Structure and each still image shall not include flashing, scintillating lighting or the varying of light intensity or any other means of not providing constant illumination. Transition time between one still image and the immediate next still image shall not exceed one second and (n) (i) If a Digital Billboard installed pursuant to this section must be removed due to a final court order or judicially approved settlement resulting from a legal action brought by a third party, who is not related to the owner or operator of that Digital Billboard (the “Owner/Operator”), (ii) that Digital Billboard replaced a non-Digital Billboard (the “Replaced Non-Digital Billboard”) and (iii) the Replaced Non-Digital Billboard was the subject of a previous formal written agreement with the City, then the Owner/Operator shall be permitted to reinstall a new state-of-the-art non-Digital Billboard (the “Replacement Non-Digital Billboard”) on the same Advertising Structure used to support that Digital Billboard; provided, that the reinstallation of the Replacement Non-Digital Billboard must occur before the date the previous formal agreement would have terminated (the “Previous Termination Date”), the Replacement Non-Digital Billboard and supporting Advertising Structure must be removed on or before the Previous Termination Date and the Replacement Non- Digital Billboard must comply with all the applicable criteria for Digital Billboards, as set forth in in this section and the agreement referred to in (D)(2), above. (o)The following sections do not apply to signs approved per this Section 153.170.105: Sections 153.050.030, 153.170.080(D) § 153.170.106 120 Billboard Relocation Agreements Billboards are recognized as a legitimate form of commercial advertising in the City. However, the size, number, location and illumination of billboards can have significant influence on the City's visual character, and can, without appropriate control, create or contribute to visual blight conditions. The purpose of this section is to provide the CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-16 parameters under which existing billboards may be relocated and reconstructed subject to reasonable controls, while recognizing that community appearance is an important factor in ensuring the general community welfare. Nothing herein shall affect the right of any billboard in existence as of the date that this section becomes effective to continue to exist pursuant to an agreement or as a legal nonconforming use to be maintained pursuant to such agreement or in conformance with this chapter. A. General Requirements. 1. The requirements of this section shall apply to any off-site sign (Billboard) project involving the installation or construction of relocated billboard, or the expansion, modification, or digitization of an existing billboard, or the addition of additional face(s) to an existing billboard within the City. Relocated Billboards shall be permitted in the City only after an Agreement has been negotiated and executed between the billboard operator/owner and City and a permit has been issued in accordance with the terms of this section. The Agreement may include compensation to be paid to the city or the provision of other public benefits to be provided as a result of the relocation, installation and operation of any billboard or modification of an existing billboard within the City. All relocated billboards constructed shall comply with this chapter and all applicable requirement of the California Business & Professions Code and the California Code of Regulations. 2. An owner or entity proposing an agreement for relocation shall establish that the relocated billboard meets one or more of the following eligibility requirements: a. The billboard proposed for complete demolition and relocation is the subject of any eminent domain action or threat of eminent domain action by a legally created public entity possessing eminent domain/condemnation authority and provides public benefits for such relocation ; or b. The applicant chooses to completely demolish and relocate an existing billboard, including a legal nonconforming billboard, to a more suitable location so as not to conflict with the proposed development or redevelopment of the property and provides public benefits for such relocation as negotiated in the agreement; or c. The applicant chooses to completely demolish and relocate an existing billboard, including a legal nonconforming billboard, to a more suitable location within the City that lessens the overall negative aesthetic impacts on the City and its residents and provides public benefits for such relocation; or d. The applicant has previously removed and completely demolished one or more billboards and maintains credits for such removal by the California Department of Transportation pursuant to California CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-17 Business & Professions Code, Section 5443.5 and such relocation benefits the City; or e. The applicant proposes to enhance, improve and modify an existing billboard already established within the City for the purpose of modernizing and improving the aesthetic appearance of such billboard. 3. In the event of any conflict between any provision contained in this section and any other provisions contained elsewhere in this code, the provisions of this section shall govern. 4. No billboard shall be approved and no existing billboard shall be modified without the applicant first providing proof of legal or equitable interest in the site proposed for relocation or modification, including, but not limited to a lease, easement or other entitlement, demonstrating the right to install and operate the billboard on the subject property for the term desired. Information to be provided shall including the written consent of the property owner if not readily ascertainable from the foregoing documents. 5. All billboard agreements shall include requirements that applicants obtain all additional federal and/or state permits for installation. Nothing contained in this section shall require the City to negotiate and/or approve an Agreement on terms that are unacceptable to the City Council. B. Physical Requirements. 1. The minimum distance between two or more billboards shall be the same as the minimum distance and separation criteria established by the California Department of Transportation (Caltrans). All distances shall be measured from the vertical centerline of each billboard face. 2. All utilities for each billboard shall be underground. 3. No billboard shall have more than one face (display surface) oriented in the same vertical plane. Additional display face may be added if used for on- premise advertising only in accordance with approved site plan 4. All billboards shall plainly display, and be visible from no less than 100 feet, the name of the person or company owning or maintaining it and the billboard identification number. 5. All billboards shall be placed at least 100 feet from any single-family residential zone or single-family residential use. The measurement shall be from the closest edge of the billboard to the closest edge of the single-family residential zone or closest property line on which a single family residential use is located. C. Application requirements; Review procedures. 1. Application requirements. In addition to the application requirements for sign permits required by this code, a person or entity wishing to enter into a CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-18 billboard relocation agreement shall submit a request in writing for approval of an Agreement that includes the following: a. The name, address phone number and other contact information of the person or entity proposing the Agreement. b. Identification of the location proposed for a new or relocated or modified billboard and the billboard(s) being permanently removed or modified, where applicable; c. Information that establishes that the person or entity proposing the Agreement has legal or equitable interest in the billboard being removed or modified and the site proposed for relocation or placement. d. Conceptual design drawings for the billboards that includes technical specifications to determine the billboard’s compliance with this chapter. e. An explanation of the compensation to be paid or public benefits to be provided to the City. f. The application must include photos of all existing signage or architectural renderings and elevations of proposed billboards as well as a scaled plot plan and elevations showing the locations of all existing structures and improvements on the property, and the proposed billboard. 2. The applicant must pay a filing fee in accordance with an approved resolution. This fee shall be in addition to any other required fees for permits relative to the development of the property and shall be for the purpose of defraying the costs associated with city review and action on the application.” 3. Review Process. All Agreements shall be reviewed by the Planning Commission at a duly notice public hearing. The public hearing shall be noticed in the same way that conditional use permits and variances are noticed pursuant to this chapter. The Planning Commission shall review the Agreement and, after a duly noticed public hearing, make a recommendation to City Council, based on current development standards, the location of the proposed relocated or modified billboard and whether the proposed relocated or modified billboard meets the findings contained in this section. At a City Council meeting held no later than forty-five (45) days after the Planning Commission makes its recommendation, the City Council shall review and consider the Agreement, at a duly noticed public hearing. The hearing before the City Council shall be noticed the same as any conditional use permit and may be continued from time to time. In order to approve a request for an Agreement, the City Council shall make the following findings for approval of an Agreement: a. The proposed agreement is consistent with the goals, objectives, purposes and provisions of the General Plan, the Municipal Code and any applicable specific plans; CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-19 b. The proposed agreement would promote installation of a billboard that is compatible with the uses and structures on the site and in the surrounding area, considering the scale and materials of adjacent buildings, the desired character of the neighborhood, district, or corridor where the billboard is located, and pedestrian orientation.; c. The proposed agreement authorizes the installation of a billboard that would not create a traffic or safety problem, including problems associated with onsite access circulation or visibility; d. The proposed agreement for installation would not interfere with onsite parking or landscaping required by City ordinance or permit; and e. The proposed agreement does not promote construction of a billboard that would not otherwise result in a threat to the general health, safety and welfare of City residents. f. The proposed billboard, in addition to its aesthetic treatment, provides public benefits that would not otherwise accrue to the public in the absence of its installation.” § 153.170.107 130 Comprehensive Sign Programs A. Purpose. The purpose of a comprehensive sign program is to integrate all of a nonresidential or mixed use project’s signs with the overall site design and the structures’ design into a unified architectural statement. A Comprehensive sign program provides a means for the flexible application of sign regulations in order to provide incentive and latitude in the design and display of multiple signs and to achieve, not circumvent, the purpose of this subchapter. Approval of a comprehensive sign program may modify the standards provided in this subchapter as to the sign number, size, height, illumination, location, orientation, or other aspects or signs within the limits of this section. B. Applicability. The approval of a comprehensive sign program shall be required whenever any of the following circumstances exist: 1. Whenever the floor areas is in excess of 25,000 square feet; 2. Whenever five or more separate commercial or industrial tenant spaces are present on the same site; 3. Whenever the City Planner determines that a comprehensive sign program is needed because of special project characteristics (e.g., the size of the proposed signs, limited site visibility, the location of the site relative to other lots, buildings, or streets, etc.). C. Approval Authority and Limitation. The Planning Commission shall be the review authority for a comprehensive sign program. CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-20 D. Application Requirements. A sign program application for a comprehensive sign program shall include all information and materials required by the Planning Division for a Sign Program Review including a filing fee. Said fee shall be established by resolution of the City. The applicant shall still be required to obtain applicable sign permits and pay the related fee. E. Standards. A comprehensive sign program shall comply with the following standards: 1. The prosed sign program shall comply with the purpose and intent of this subchapter; 2. The proposed signs shall enhance the overall development, be in harmony with, and relate visually to other signs included in the comprehensive sign program, to the structures and/or developments they identity, and to surrounding development when applicable; 3. They sign program shall address all signs, including permanent, temporary, and exempt signs; 4. The sign program shall accommodate future revisions that may be required because of changes in use or commercial tenants; 5. The sign program shall comply with the standards of the subchapter 153.170, except that deviations are allowed with regard to sign area, total number, location, and/or height of signs to the extent that the comprehensive sign program will enhance the overall development and will more fully accomplish the purposes and intent of this subchapter; 6. Approval of a comprehensive sign program shall not authorize the use of signs prohibited by this subchapter; and 7. Review and approval of a comprehensive sign program shall not consider the signs’ proposed message content. F. Findings. In order to approve a comprehensive sign program the following findings shall be made: 1. The comprehensive sign program complies with the purpose of this subchapter, and the Baldwin Park Design Guidelines; CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-21 2. Proposed signs enhance the overall development and are in harmony with other signs included in the plan with the structures they identity and with surrounding development; 3. The comprehensive sign program contains provisions to accommodate future revisions that may be required because of changes in use or tenants; and 4. The comprehensive sign program complies with the standards of this subchapter, except that flexibility is allowed with regard to sign area, number, location, and/or height to the extent that the signs proposed under the comprehensive sign program will enhance the overall development, achieve superior quality design, and will more fully accomplish the purposes of this subchapter. G. Revisions to Comprehensive Sign Programs. The Community Development Director may approve revisions to the comprehensive sign program if the intent of the original approval is not affected. Revisions that would substantially deviate from the original approval shall require the approval of a new/revised comprehensive sign program by the Planning Commission. § 153.170.110 140 – Other Applicable Regulations In addition to the requirements contained this subchapter, regulations contained of this chapter may apply to signage in the following subchapters: § 153.210.090 – General Application Processing Procedures A. Application reviewed for completeness. All applications filed with the Planning Division shall be initially reviewed for application completeness. The City Planner shall determine whether or not the application is complete and shall notify the applicant in writing of the determination that: a. All the submittal requirements have been satisfied and that the application has been accepted as complete; or b. Specific information is still necessary to complete the application. For administrative permits and actions, and for sign permits, the applicant shall be notified within seven days and for all other permits and actions, the applicant shall be notified within 30 days. § 153.210.265 – Time for Determination A. Temporary Signs CITY OF BALDWIN PARK – CHAPTER 153: ZONING CODE Sign Regulations 153.170 153.170 Sign Regulations 153.170-22 Permit applications for temporary signs shall be determined within 21 days of application submission unless the City Planner designates the application as one of extraordinary complexity or difficulty, in which case notification of such designation shall be mailed to the applicant within 14 days of application submission. All applications shall be determined within 42 days of application submission. Notice of any determination shall be mailed within two business days after the determination is made (excluding Fridays when City offices are closed). B. Permanent Signs Permit applications for permanent signs shall be determined within 63 days unless the City Planer designates the application as one of extraordinary complexity or difficulty, in which case notification of such designation shall be mailed to the applicant within 356 days of application submission. All applications shall be determined within 91 days of application submission. Notice of any determination shall be mailed within two business days after the determination is made (excluding Fridays when City offices are closed). C. Mixed Applications Applications seeking a permit for both temporary and permanent signs will be treated as applications for permanent sign permits; but he City Planner shall have discretion to make a partial determination as to the portion of an application concerning temporary signs at any time before a final determination is made for the whole application. ORDINANCE NO. 1405 AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK ADDING SECTION 153.170.090.C, AMENDING TABLE 153.170.080 AND AMENDING THE TITLE OF SUBSECTION 153.170.090 RELATING TO ELECTRONIC READERBOARD SIGNS. WHEREAS, signs located within the City can provide a reliable means of advertising for a business, they also can be detrimental to the safety, aesthetics and general welfare of the community without development standards; WHERAS, larger businesses with three (3) or more acres, along major thoroughfares would desire alternatives to standard static signs to promote their business within the City of Baldwin Park; and WHEREAS, the overall intent of proposed amendments is to provide additional support for existing and newly established businesses and larger businesses and not circumvent, the intent subchapter 153.170 relating to urban design, vehicular and pedestrian safety, visual quality, and communication. NOW, THEREFORE, the City Council of the City of Baldwin Park does hereby ordain as follows: SECTION 1. The foregoing recitations are hereby adopted by the City Council as findings. Based on those findings, the City Council determines the public health, safety and generalwelfare of the City of Baldwin Park, its residents, property owners, businesses and visitors can be enhanced by amending the Baldwin Park Municipal Code (BPMC) to allow electronic readerboard signs with development standards it is in the best interest of the community to amend the BPMC accordingly. SECTION 2. Based on the foregoing findings and determinations, the title of subsection 153.170.090 of the BPMC is amended to read as follows: 153.170.090 — Sign Regulations for Specific Land Uses or Sign Types In addition to other standards set forth in this subchapter, the following land uses or sign types are subject to the following regulations SECTION 3. Based on the foregoing findings and determinations, the BPMC is amended to add Section 153.170.090.C, to read as follows: C. Electronic Readerboard Signs. 1.Sign Defined. An Electronic Readerboard Sign is a sign that incorporates changeable messages which may be changed by electronic processes or by remote control. Ordinance 1405- Page 2 2.Applicability and Review. Electronic Readerboard Signs are allowed, subject to approval of a Conditional Use Permit and Design Review, for businesses with a minimum of three (3) acres (for the overall business), within the C-2, F-C, I-C and I Zones and along a designated truck route. This sign type may be installed in lieu of, but not in addition to, freestanding and/or monument signage permitted on-site. a. Design review shall include review of the following sign elements: sign style, sign height, sign size, number of other signs on the site, sign placement and sign materials, subject to the criteria established in this subsection. 3.Orientation. Signs shall not face residentially zoned properties or residential uses, schools, hospitals, convalescent hospitals and other sensitive land uses as deemed appropriate through the conditional use permit process. 4.Message Duration. Messages shall remain static for a minimum of eight (8) seconds. Message changes shall occur within a minimum of two (2) seconds and a maximum of five (5) seconds. 5.Activity. Messages on the Electronic Readerboard Sign shall rotate only during normal business hours or as deemed appropriate through the conditional use permit process. 6.Contrast. Electronic Readerboard Signs shall be adjusted to maintain contrast between the sign face and surrounding areas, subject to review and approval through the conditional use permit process. 7.Illumination. The following provisions apply to the illumination of Electronic Readerboard Signs: a. Automatic dimming controls shall be installed, either by photocell hardwired) or via software settings, in order to bring the lighting level down to avoid spillover and light trespass onto abutting or adjacent properties and to avoid glare at any time of the day. b. Electronic Readerboard Signs shall be adjusted to minimize the degree of brightness and glare. Lighting levels should be sensitive to the environment and react with natural light sources, subject to review and approval through the conditional use permit process. c. Sign illumination during nighttime hours may not exceed a maximum luminance level of 750 cd/m2 or Nits, regardless of the method of illumination. d. Electronic Readerboard Signs with external illumination, whether the lighting is mounted above or below the sign face or panel, shall fully shield all lighting fixtures or luminaries. Ordinance 1405- Page 3 SECTION 4. Based on the foregoing findings and determinations, the BPMC, Table 153.070.080 is amended to read as follows: Ilt uivaraAagWlr ;, e c ) - R . s„ r a * ac7akttk' rxsa W iA7ar r419441S I1'47)11* t1 *ra ' saIi lli 0 ACl4 o gn re ex Lone S Ja er' 7 R-G and Monument 1 24 sf 4 ft R-3 Wall 1 36 sf 4 ft Monument 1 per frontage 32 sf 6 ft C-1, MU-2 Wall 1 or more 50 sf 4 ft Monument 1 per frontage 64 sf 12 ft Inl lieu of a monument sign,an C-2, Electronic Readerboard Sign MU-1 may be permitted,subject to F-C, approval of a Conditional Use I-C, Permit and Design Review, without provided the sign complies with freeway the provisions outlined in frontage 153.170.90.C. Wall 1 or more 2 sf of sign area per 6 ft linear foot of primary building frontage Secondary 1 or more 1 sf of sign area per 4 ft Wall linear foot of primary building frontage Ordinance 1405- Page 4 iii yp a gaJ e. i D J Dii11 D91'' ii ili ID i 000000 T ii ili d h J iev@Iihi ,i 51N ,J ;iii i _ i i-V•' •ny sz iii ii ili+> LF Di DiL0tD SN ax t . 1 1Wy" i r 74'517s Maximum Maximum Zone wit*,i o e r iD rG Freestanding 1 1 sf of sign area per 1 80 ft 1.A maximum of.1 linear foot of street freestanding sign is permitted frontage for lots with less than 800 linear feet of street frontage. One additional freestanding sign is permitted for lots with more than 800 linear feet of street frontage.For this C-2, F- purpose,a commercial center C, I-C, is considered a single lot. with freeway 2.Additional sign face area for frontage monument signs may be granted in lieu of use of freestanding signs, per criteria established by the Director of Community Development. 3. In lieu of a freestanding sign, an Electronic Readerboard Sign may be permitted,subject to approval of a Conditional Use Permit and Design Review, provided the sign complies with the provisions outlined in 153.170.90.C. Monument 1 40 sf 20 ft In lieu of a monument sign,an Electronic Readerboard Sign may be permitted,subject to approval of a Conditional Use Permit and Design Review, provided the sign complies with the provisions outlined in 153.170.90.C. Wall 1 or more 1 sf of sign area for 6 ft each linear foot of primary building frontage Ordinance 1405- Page 5 SECTION 5. This ordinance shall go into affect and be in full force and operation from and after thirty (30) days after its final reading and ad Option. PASSED AND APPROVED ON THE + day of March, 20 I' MANUEL LOZANO, MAYOR ATTEST: ALEJANDRA AVILA, CITY CLERK STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) ss: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on March 7, 2018. Thereafter, said Ordinance No. 1405 was duly approved and adopted at a regular meeting of the City Council on March 21 2018 by the following vote: AYES: COUNCILMEMBER: Baca, Garcia, Lozano, Pacheco, Rubio NOES: COUNCILMEMBER: None. ABSENT: COUNCILMEMBER: None. ABSTAIN: COUNCILMEMBER: None. ALEJANDRA A , CITY CLERK STAFF REPORT ITEM NO. ____18____ Page 1 / 3 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance DATE: June 19, 2024 SUBJECT: Public Hearing and Adoption of Resolution No. 2024-021 of the City Council of the City of Baldwin Park Confirming the Advisory Committee’s Report and Levying the Assessment in the Baldwin Park Citywide Business Improvement District for Fiscal Year 2024-25 SUMMARY The purpose of this staff report is for City Council to initiate the annual approval of the Business Improvement Tax (BIT) Assessment budget, set the assessment rates for FY 2024-25, and hold a public hearing for its consideration and approval. RECOMMENDATION Staff recommends that the City Council: 1. Hold a Public Hearing and after considering testimony, adopt Resolution No. 2024-021, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CONFIRMING THE ADVISORY COMMITTEE’S REPORT AND LEVYING THE ASSESSMENT IN THE BALDWIN PARK CITYWIDE BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2024- 2025”; and 2. Approve the FY 2024-25 BIT budget allocation. FISCAL IMPACT Upon the adoption of the resolution to levy the assessment and approval of the recommended FY 2024-25 BIT budget, the City will be enabled to collect and fund city community events and programs. This will result in a savings to the General Fund of approximately $157,106 depending on the collection of the BIT. BACKGROUND BIT Assessment In 1989, the City Council approved Ordinance 842 which established a City Business Improvement District (BID) that allows for an assessment (or surcharge) on each business license between 60 to 90 percent of the Business License Fees. The ordinance requires the Advisory Committee to recommend an annual budget; and State Law requires that a public hearing be held to adopt the resolution levying the assessment. The Ordinance indicates that the funds can be used only for the following purposes: 1) Decoration of any public place 2) Promotion of public events which are to take place in the City 3) Furnishing of music in any public place 4) The general promotion of business activities Page 2 / 3 BIT Budget At the City Council Meeting of March 2, 2016, the City Council approved the designation of the Executive Team as the Business Improvement Advisory Committee. The Business Improvement Advisory Committee met on May 23, 2024, to discuss programs/projects for FY 2024-25 and the estimated cost and budget allocation. In attendance were the Chief Executive Officer, Director of Finance, Police Chief, Director of Public Works, Director of Recreation and Community Services, Director of Community Development. Listed below is the FY 2024-25 budget recommended by the Advisory Committee: In accordance with California Streets & Highways Code, Section 36533(b), the City Council must approve the report and direct it to be filed in the Office of the City Clerk. Resolution of Holding a Public Hearing for Adoption of Levy In addition to approving the annual report, California Streets & Highways Code, Section 36535 requires the City Council to hold a public hearing, at the conclusion of the public hearing, the city council may adopt a resolution confirming the report as originally filed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the report. The Public Hearing Notice was posted as required. ALTERNATIVES The City Council may opt to fund the costs in a different manner than recommended as alternatives given above. Page 3 / 3 LEGAL REVIEW The City Attorney has reviewed and approved this report. ATTACHMENTS 1. Resolution No. 2024-021 2. Attachment “A” RESOLUTION NO. 2024-021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK CONFIRMING THE ADVISORY COMMITTEE’S REPORT AND LEVYING THE ASSESSMENT IN THE BALDWIN PARK CITYWIDE BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2024-2025 WHEREAS, the City Council has previously ordered the formation of the Citywide Business Improvement Area (the “Area”) pursuant to the terms and provisions of the Parking and Business Improvement Area Law of 1979, which has been superseded and replaced by the Parking and Business improvements Area Law of 1989, being Part 6 of Division 18 of the Streets and Highway Code of the State of California (Section 36500 et seq.) (The “Law”); and WHEREAS, the City Council approved Ordinance No. 842 in 1989 which established the Area and allows for the levy of assessments for the Area, in accordance with the Law; and WHEREAS, the City Council has appointed an Advisory Committee for the purpose of making recommendations to the City Council on the expenditure of revenue derived from the levy of assessments, on the classification of businesses, and of the method of basis of levying the assessments pursuant to the Law; and WHEREAS, the Advisory Committee, comprised of the Baldwin Park Executive Team has made recommendations for Fiscal Year 2024-25 for which assessments are to be collected to pay the costs of improvements and activities described in ATTACHMENT “A”; and WHEREAS, The City Council did give notice of the time and place for the public hearing on the question of the levy of the proposed assessment; and WHEREAS, at this time, the City Council has heard all testimony and evidence, and is desirous of proceeding with the levy of an annual assessment for said Area. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The above recitals are all true and correct. Section 2. The City Council hereby orders the programs and activities to be carried out as set forth in the Advisory Committee’s recommendations in ATTACHMENT “A” and orders the annual levy to the Area as shown and set forth and described in said Report as Resolution of Intention. Section 3. The Assessment as set forth and contained in said Report is hereby confirmed and adopted. Section 4. The adoption of this Resolution constitutes the levy of the assessment for the Fiscal Year commencing July 1, 2024 and ending June 30, 2025. Section 5. The estimates of costs, the assessments, and all other matters as set forth in the Advisory Committee’s Report pursuant to the Law, are hereby approved and adopted by the City Council and hereby confirmed. Section 6. Written protests were not received from the owners of businesses in the area which will pay the assessments indicated in Ordinance No. 842. Section 7. A copy of the Advisory Committee’s Report and the system of charges, including the classifications of businesses and the amount of the annual charges shall be filed in the Office of the City Clerk and open for public inspection. PASSED, APPROVED, AND ADOPTED this 19th day of June, 2024. EMMANUEL J. ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2024-021 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 19, 2024 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: ____________________ CHRISTOPHER SAENZ CITY CLERK City of Baldwin Park CITYWIDE BUSINESS IMPROVEMENT FEES FISCAL YEAR 2024-25 BUSINESS IMPROVEMENT ADVISORY COMMITTEE’S REPORT Method and Basis for Levy of Assessment Area assessments are based upon a percentage of the regular business license tax. The percentage differs by the Class of business and relates to the benefit each class derives from the improvements and activities in the area. The assessments are listed below: based on ordinance No. 842: Class A Business 60% * Class B Business 75% * Class C Business 90% * A full description of the types of business in each class and certain except businesses are provided in Ordinance No. 842. No annual charge levied in accordance with this assessment shall exceed $450. * The assessment rates remain unchanged from the prior year. ATTACHMENT “A” 22,225 135,200 157,425$ Cost Allocated 13,206$ 27,000$ 22,000$ 18,000$ 53,900$ 23,000$ 157,106$ 319$ 4th of July (Professional Services/Pyro Spectaculars Inc.) Downtown Street Market (Contract Services/Entertainments) Projected Expenditures Media Outreach (Consultant Services/Promote business & public events) Projected Surplus/ (Deficit) as of June 30, 2025 City of Baldwin Park Fiscal Year 2024-25 Proposed Budget Total Projected FY 2024-25 Expenditures Consultant Services for BP Now BUSINESS IMPROVEMENT TAX (FUND #230) Projected Fund Balance as of June 30, 2024 Projected Revenue from FY 2024-25 Total Projected Available Fund Balance for FY 2024-25 Admin Costs for General Promotion of Business Activities & Public Events Concerts in the Park (Contract Services/Entertainments) STAFF REPORT ITEM NO. _____19____ Page 1 / 2 TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works PREPARED BY: Lena Abdullah, Management Analyst DATE: June 19, 2024 SUBJECT: Public Hearing and Adoption of Resolution No. 2024-025, Ordering the Assessments for the Citywide Landscaping and Lighting Maintenance Assessment District for FY 2024-2025 SUMMARY The Purpose of this report is to outline the required Public Hearing and subsequent adoption of a resolution ordering the annual levy and collection of assessments related to the Citywide Landscaping and Lighting Maintenance District, FY2024-2025 (LLMD or District). RECOMMENDATION It is recommended that the City Council hold a Public Hearing, and after considering testimony, adopt Resolution No. 2024-025, entitled “A Resolution of The City Council of The City of Baldwin Park, California, Ordering the Annual Levy and Collection of Assessment Associated with Citywide Landscaping and Lighting Maintenance Assessment District for FY2024-2025, and Authorizing the Los Angeles County Assessor to Add this Special Assessment to the Property Tax Bills.” FISCAL IMPACT The District’s anticipated revenue and expenditures were estimated at the time of the preparation of the Engineer’s Report and presented to the City Council and subsequently approved on June 5, 2024. The total cost of the District for FY 2024-2025 is estimated to be $2,772,676. The City anticipates revenue of $2,332,673 from the FY 2024 - 2025 LLMD. These will be included in the FY 2024-25 proposed budget. BACKGROUND Over the last decade, the District has been utilized to cover the costs of providing maintenance and improvements to the street lighting, traffic signal, and landscaping operations within the public right-of- way. The typical assessment has remained for over 22 years. On May 28, 2024, the City’s consultant, Community Economic Solutions, submitted the Preliminary Engineer’s LLMD Report for FY 2024-25. Staff reviewed the report and presented it to the City Council for consideration and approval. On June 5, 2024, the City Council adopted Resolution No. 2024-014 which approved the Engineer’s Report for the LLMD, declared its intent to levy and collect assessments, and set a date and time for the public hearing for June 19, 2024. The Public Hearing notice was posted as required. DISCUSSION For Fiscal Year 2024-25, the LLMD is proposed to generate revenue of approximately $2,332,673, while the cost of maintenance is estimated at $2,772,676. The difference of $440,003 will be covered with the beginning fund balance of $738,455. The projected fund balance for the end of FY 2024-25 is $298,452. Adoption of Resolution 2024-025 constitutes the levy of the assessments for the fiscal year commencing July 1, 2024, and ending June 30, 2025. Page 2 / 2 ALTERNATIVES None. CEQA REVIEW The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. LEGAL REVIEW This report and resolution have been reviewed and approved by the City Attorney as to form. ATTACHMENTS 1. Resolution No. 2024-025 2. Public Hearing Notice RESOLUTION NO. 2024-025 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS ASSOCIATED WITH THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY2024-2025, AND AUTHORIZING THE LOS ANGELES COUNTY ASSESSOR TO ADD THIS SPECIAL ASSESSMENT TO THE PROPERTY TAX BILLS. WHEREAS, the City Council has previously ordered the formation of LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT No. 2007- 1(hereinafter referred to as the “DISTRICT”) pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972” being Part 2 of Division 15, of the California Streets and Highway Code; and WHEREAS, the City Council has adopted Resolution No. 2024-014 approving the Engineer’s Report pursuant to the Provisions of Division 15, Part 2 of the Streets and Highways Code and Article XIIID of the State Constitution, declaring its intention to order the annual levy and collection of assessments, and giving notice of the time and place for a Public Hearing on the questions of the levy of the proposed assessments; and WHEREAS, the City Council has heard all testimony and evidence, and is desirous of proceeding with the levy of annual assessments for the District. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the above recitals are all true and correct. SECTION 2. That the City Council hereby orders the maintenance work performed on the District as set forth in the Engineer’s Report for FY202 4-2025, and orders the annual levy and collection of assessment of the District as shown and set forth as described in said report and declaration of intention. SECTION 3. That the adoption of this Resolution constitutes the levy of the assessments for the fiscal year commencing July 1, 202 4, and ending June 30, 2025. SECTION 4. That the Los Angeles County Assessor, which collects assessments on the City’s behalf, shall enter on the Assessment Roll the amount of the assessments, and said assessments shall be collected and the net amount of the assessments shall be paid to the City Treasurer of the City of Baldwin Park. SECTION 5. That the City Treasurer has established a special fund known as the “CITY OF BALDWIN PARK CITYWIDE LANDSCAPING AND LIGHTING DISTRICT FUND” into which the City Treasurer shall place all monies collected by the Tax Collector pursuant to the provisions of this Resolution. SECTION 6. That a certified copy of the assessment and diagram shall be filed in the office of the City Engineer and a certified copy of the diagram and assessment roll filed with the Los Angeles County Assessor, together with a certified copy of this resolution upon its adoption. SECTION 7. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF BALDWIN PARK ) I, Christopher Saenz, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2024-025 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 19, 2024, and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK Advertising Order Confirmation 2:37:36PM06/06/24 Page 1Ad Order Number Customer0011673817CITY OF BALDWIN PARK Payor Customer PO NumberCITY OF BALDWIN PARK 2018 public noticeSales Representative Customer Account Payor Account Ordered ByMikki Almeida 5007661 5007661 SuzieOrder Taker Customer Address Payor Address Customer FaxMikki Almeida MARTHA ALVAREZ14403 E. PACIFIC AVE MARTHA ALVAREZ14403 E. PACIFIC AVEBALDWIN PARK, CA 91706 BALDWIN PARK, CA 91706 MBravo@baldwinpark.com626-960-4011626-960-4011Select Source Customer EMailPayor PhoneCustomer PhoneOrder SourceCurrent Queue Invoice TextReadyTear Sheets Affidavits Blind Box Materials Promo Type Special Pricing 0 0 Ad Number Production NotesProduction MethodAd AttributesProduction ColorColorAd Size AdBooker0011673817-01 4 X 41 Li External Ad Number Ad TypePick Up Released for Publication Legal Liner Product Run Dates # InsertsRequested Placement Requested Position SGV Newspapers:Full Run 06/08/24Legals CLS NoticeForBids - 1076~1 STAFF REPORT ITEM NO. ____20____ Page 1 / 2 TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works PREPARED BY: Lena Abdullah, Management Analyst DATE: June 19, 2024 SUBJECT: Public Hearing and Adoption of Resolution No. 2024-024, Ordering the Assessments for the Citywide Park Maintenance Assessment District for FY2024-2025. SUMMARY The Purpose of this report is to outline the required Public Hearing and subsequent adoption of a resolution ordering the annual levy and collection of assessments related to the Citywide Park Maintenance Assessment District for FY2024-2025. RECOMMENDATION It is recommended that the City Council hold a Public Hearing and after considering testimony, adopt Resolution No. 2024-024 entitled “A Resolution of The City Council of The City of Baldwin Park, California, Ordering the Annual Levy and Collection of Assessment Associated with the Citywide Park Maintenance Assessment District for FY2024-2025, and Authorizing the Los Angeles County Assessor to Add this Special Assessment to the Property Tax Bills.” FISCAL IMPACT The District’s anticipated revenue and expenditures were estimated at the time of the preparation of the Engineer’s Report and presented to the City Council and subsequently approved on June 5, 2024. The City Park Maintenance District (PMD) revenue for FY2024-2025 is estimated at $903,552. The revised estimated expenditure is $1,128,203 with a transfer of $224,651 from General Fund to cover the difference. These amounts are included in the proposed FY 2024-25 budget. BACKGROUND The purpose of the Citywide Park Maintenance Assessment District is to serve as mechanism for the financing of operations and maintenance associated with City Parks. It is recommended that the City continue these parks maintenance programs and fund them through special assessments provided by the PMD. In 1996, City of Baldwin Park property owners approved the formation of a Park Maintenance Assessment District to financially support these programs, and the PMD’s formation was established in conformance with proposition 218. DISCUSSION On June 5, 2024, the City Council adopted Resolution No. 2024-015 which approved the Engineer’s Report for the PMD, declared its intent to levy and collect assessments, and set a date and time for the public hearing as June 19, 2024. The Public Hearing notice was posted as required. ALTERNATIVES None Page 2 / 2 CEQA REVIEW The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. LEGAL REVIEW This report and resolution have been reviewed and approved by the City Attorney as to form. ATTACHMENTS 1. Resolution No. 2024-024 2. Public Hearing Notice RESOLUTION NO. 2024-024 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS ASSOCIATED WITH THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY2024-2025, AND AUTHORIZING THE LOS ANGELES COUNTY ASSESSOR TO ADD THIS SPECIAL ASSESSMENT TO THE PROPERTY TAX BILLS. WHEREAS, the City Council has previously ordered the formation of PARK MAINTENANCE ASSESSMENT DISTRICT FY2024-2025 (hereinafter referred to as the “DISTRICT”) pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972” being Part 2 of Division 15, of the California Streets and Highway Code; and WHEREAS, the City Council has adopted Resolution No. 2024-015 approving the Engineer’s Report pursuant to the Provisions of Division 15, Part 2 of the Streets and Highways Code and Article XIIID of the State Constitution, declaring its intention to order the annual levy and collection of assessments, and giving notice of the time and place for a Public Hearing on the questions of the levy of the proposed assessments; and WHEREAS, the City Council has heard all testimony and evidence, and is desirous of proceeding with the levy of annual assessments for the District. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the above recitals are all true and correct. SECTION 2. That the City Council hereby orders the maintenance work performed on the District as set forth in the Engineer’s Report for FY202 4-2025, and orders the annual levy and collection of assessment of the District as shown and set forth and described in said report and declaration of intention. SECTION 3. That the adoption of this Resolution constitutes the levy of the assessments for the fiscal year commencing July 1, 2024, and ending June 30, 2025. SECTION 4. That the Los Angeles County Assessor, which collects assessments on the City’s behalf, shall enter on the Assessment Roll the amount of the assessments, and said assessments shall be collected and the net amount of the assessments shall be paid to the City Treasurer of the City of Baldwin Park. SECTION 5. That the City Treasurer has established a special fund known as the “CITY OF BALDWIN PARK CITYWIDE MAINTENANCE DISTRICT FUND” into which the City Treasurer shall place all monies collected by the Tax Collector pursuant to the provisions of this Resolution. SECTION 6. That a certified copy of the assessment and diagram shall be filed in the office of the City Engineer and a certified copy of the diagram and assessment roll filed with the Los Angeles County Assessor, together with a certified copy of this resolution upon its adoption. SECTION 7. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 19th day of June 2024. __________________ EMMANUEL J. ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF BALDWIN PARK ) I, Christopher Saenz, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2024-024 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 19, 2024, and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: _________________________ CHRISTOPHER SAENZ CITY CLERK Advertising Order Confirmation 2:37:36PM06/06/24 Page 1Ad Order Number Customer0011673817CITY OF BALDWIN PARK Payor Customer PO NumberCITY OF BALDWIN PARK 2018 public noticeSales Representative Customer Account Payor Account Ordered ByMikki Almeida 5007661 5007661 SuzieOrder Taker Customer Address Payor Address Customer FaxMikki Almeida MARTHA ALVAREZ14403 E. PACIFIC AVE MARTHA ALVAREZ14403 E. PACIFIC AVEBALDWIN PARK, CA 91706 BALDWIN PARK, CA 91706 MBravo@baldwinpark.com626-960-4011626-960-4011Select Source Customer EMailPayor PhoneCustomer PhoneOrder SourceCurrent Queue Invoice TextReadyTear Sheets Affidavits Blind Box Materials Promo Type Special Pricing 0 0 Ad Number Production NotesProduction MethodAd AttributesProduction ColorColorAd Size AdBooker0011673817-01 4 X 41 Li External Ad Number Ad TypePick Up Released for Publication Legal Liner Product Run Dates # InsertsRequested Placement Requested Position SGV Newspapers:Full Run 06/08/24Legals CLS NoticeForBids - 1076~1 STAFF REPORT ITEM NO. ____21____ Page 1 / 3 TO: Honorable Mayor/ Chair and Members of the City Council for the City of Baldwin Park, Financing Authority, Municipal Financing Authority, Housing Authority, and Successor Agency FROM: Enrique C. Zaldivar, Chief Executive Officer Rose Tam, Director of Finance DATE: June 19, 2024 SUBJECT: Public Hearing and Adoption of the Budget for Fiscal Year 2024-25 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency SUMMARY The Mayor and the City Council are required to adopt a budget annually for each fiscal year for the City and hold a public hearing for its consideration and approval. In addition, they must also adopt budgets for the Financing Authority, Municipal Financing Authority, Housing Authority, and the Successor Agency to the Dissolved Community Development Commission, where they also sit as Board Members. Attached is the proposed budget for fiscal year 2024-25 and the resolutions which approve the adoption of the budget. The capital improvement projects (CIP) proposed budget for fiscal year 2024-25 is not included and will be presented at a later date. RECOMMENDATION Staff recommends that the City Council open a public hearing, and following the public hearing, adopt the fiscal year 2024-25 Budget for: •City of Baldwin Park by Resolution No. 2024-027, and •Finance Authority by Resolution No. FA 2024-001, and •Municipal Financing Authority by Resolution No. MFA 2024-001, and •Housing Authority by Resolution No. HA 2024-003, and •Successor Agency by Resolution No. SA 2024-001 FISCAL IMPACT General Fund (100) Revenues $ 38,328,256 Expenditures $ 41,417,628 Deficit $ (3,089,372) Other Funds – Expenditures Measure BP Sales Tax (TUT) Fund $ 810,314 Page 2 / 3 Future Development Fund $ 1,186,316 Community Enhancement Fund $ 181,900 Internal Service Funds $ 8,637,491 Special Revenue Funds $ 75,519,993 Finance Authority $ 6,360,254 Successor Agency $ 2,157,531 Housing Authority $ 10,508,120 Total Other Funds – Expenditures $ 105,361,919 TOTAL BUDGET (CITY-WIDE EXPENDITURES) $ 146,779,547 BACKGROUND The Mayor and the City Council are required to adopt a budget each fiscal year for the City and its respective Agencies and Authorities to operate. The Chief Executive Officer and Director of Finance met initially with each member of the Executive Team and their managers/supervisors/assistants to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled and presented to the Mayor and City Council to review and consider. The Mayor and the City Council are also required to hold a public hearing, and at the conclusion of the public hearing, the City may adopt the budget as originally filed or changed by it. The Public Hearing Notice was posted as required. The City-wide total proposed budget for Fiscal Year 2024-25 is $146,779,547. The total projected General Fund revenue is $38,341,837 and expenditure is $41,440,790 with a projected deficit of $3,098,953. Due to the onset of COVID-19 in FY 2020-21, many programs were suspended for approximately a year. Combined with savings from vacant positions and funding from ARPA for many programs and projects, the City has generated a surplus over the past 3 fiscal years (FY 2021, 2022, 2023), amounts to $3.9M that has been added to the General Fund reserve. The surplus can be utilized to support the projected deficit due to increases in expenditure. The projected General Fund Reserve balance at the end of the fiscal year will be $9.9 million. The General Fund revenue is expected to increase by $752,435 from the prior year. The projected increases are mainly from sales tax, utility users tax, property tax in lieu of VLF, franchise fees, business licenses, transient occupancy tax, SB211 passthrough from the redevelopment property tax (former RDA project areas) and interest earnings. We projected $557,333 to be transferred to the General Fund from the cannabis public benefit fees to be used to fund safety, community enhancement, as well as funding youth and community services. A small percentage is used to fund administration costs and related legal expenses. The City’s General Fund proposed expenditures are $41,417,628, an increase of $4.9 million from the prior year. The increases is due to inflation, causing the cost of everything to increase. The other main reason here is due to the proposed COLA increase including part-time employees, health insurance, other MOU related costs, and increase in CalPERS pension cost. The COLA adjustments will enhance city-wide salaries making the City more competitive in hiring and employee retention. Public safety continues to be the priority of the City. Therefore, another major increase is the public safety budget due to the planned filling of police officer vacancies and contractual obligations. The increases in personnel and maintenance/operation are mainly due to the COLA and CPI. The General Fund projected expenditures also include an estimated cost of $513,060 to support many special events, programs, and quality of life activities to benefit the residents, business, and the community. These special events, programs and activities include but are not limited to the 4th of July Celebration, Concerts in the Park, Page 3 / 3 Downtown Street Market, Posada, State of the City Address, Arbor Day Celebration, Breakfast with Santa, Spring Fest, Tree Lighting Ceremony, Christmas with the COPS, National Night Out, Trick or Treat with the COPS, Pride of the Valley 5K Run, Mental Health Awareness and Veterans Day Ceremony, and Celebrate Baldwin Park Holiday Parade. This proposed budget also includes the newly implemented Measure BP Sales Tax Fund-Transactions and Use Taxes (TUT). The City has received $7,537,356 TUT as of May 2024 since the inception, April 2023. The projected revenue for FY 2024-25 is $5,713,352 and proposed expenditure is $810,314. The City will continue to take a balanced and conservative approach in managing expenditures, as well as seeking other sources of revenue to maintain a healthy reserve balance to meet future rising costs. unforeseen and/or emergency situations. The City will continue to practice proactive planning, promote increased productivity, encourage efficiency in the workplace, seek new revenues, and reinvest in the community. Staff will continue to monitor appropriations and expenditure closely and will keep the Mayor and City Council apprised of any significant changes that will impact on the budget. ALTERNATIVES In the event the budget is not adopted by July 1, 2024, staff is recommending that the City Council approve Continuing Appropriation Resolution Nos. 2024-028; FA 2024-002; MFA 2024-002; HA 2024-004; and SA 2024-002, which will allow the City to operate with the prior fiscal year’s budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new program, including new capital expenditures, until such time as a new budget is adopted by the City Council. LEGAL REVIEW This report and resolutions have been reviewed and approved by the City Attorney as to form. ATTACHMENTS 1. Budget Resolution Nos. 2024-027; FA 2024-001; MFA 2024-001; HA 2024-003; and SA 2024-001 2. Continuing Appropriation Resolution Nos. 2024-028; FA 2024-002; MFA 2024-002; HA 2024-004; and SA 2024-002 3. FY2024-25 Proposed Budget (Summary). The proposed line-item budget will be available on the City’s website by June 13, 2024. 4. FY2024-25 Projected Fund Balance. 5. FY2024-25 Proposed General Fund Reserve Bar Chart Attachment 1 RESOLUTION NO. 2024-027 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Chief Executive Officer and Director of Finance and as modified by the City Council for said fiscal year. A Budget is attached to this Resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several departments, offices, and agencies for the respective objects and purposes therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicab le ordinances of the City and statutes of the State. SECTION 3. That the authority granted for making expenditures from other than the General Fund shall be limited to the actual amount of money received from the source of funds indicated in the Budget for each department, section, or purpose, and no liability upon the General Fund is assumed or can be imposed in excess of such amounts as may be provided therefore in this Budget from the General Fund. In the event that the amounts of money received and credited to the special funds exceed the amount herein estimated, such excess receipts shall be considered deferred allocations in such special funds, contingent upon such receipt and no expenditure thereof made except under the provisions as provided by law or ordinance. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the City Council by a majority vote of a quorum of the City Council. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. Attachment 1 (Continued) (C) Transfers up to $15,000 between cost center programs may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the City Council by a majority vote of a quorum of the City Council. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the City Council for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss: CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2024-027 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________ CHRISTOPHER SAENZ CITY CLERK Attachment 1 (Continued) RESOLUTION NO. FA 2024-001 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 NOW THEREFORE, THE FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Financing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. FA 2024-001 was duly and regularly approved and adopted by the Members of the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK Attachment 1 (Continued) RESOLUTION NO. HA 2024-003 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 THE HOUSING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Housing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Housing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. HA 2024-003 was duly and regularly approved and adopted by the Members of the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK Attachment 1 (Continued) RESOLUTION NO. MFA 2024-001 A RESOLUTION OF THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 THE MUNICIPAL FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Municipal Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Municipal Financing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. MFA 2024-001 was duly and regularly approved and adopted by the Members of the Municipal Financing Authority of the City of Baldwin Park at a regular meeting of the Municipal Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK None Attachment 1 (Continued) RESOLUTION NO. SA 2024-001 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 THE SUCCESSOR AGENCY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY AS RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Successor Agency of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Successor Agency and as modified by the Agency Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the Authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Agency Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Agency Board by a majority vote of a quorum of the Agency Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Agency Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the Secretary shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, Secretary of the Successor Agency of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. SA 2024-001 was duly and regularly approved and adopted by the Members of the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ SECRETARY Attachment 2 RESOLUTION NO. 2024-028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the City needs an operating budget to function financially, and WHEREAS, the City desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the City Council has a properly approved budget for fiscal year 2023- 24. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The City adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Chief Executive Officer is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Mayor or presiding officer of the Baldwin Park City Council is hereby authorized to execute this resolution indicating its adoption by the City Council. Section 4. That this Resolution shall become effective retroactively as of July 1, 2023. Section 5. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Mayor ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2024-028 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ CHRISTOPHER SAENZ CITY CLERK Attachment 2 (Continued) RESOLUTION NO. FA 2024-002 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Financing Authority needs an operating budget to function financially, and WHEREAS, the Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Financing Authority has a properly approved budget for fiscal year 2023-24. NOW, THEREFORE BE IT RESOLVED BY THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY AND ORDER AS FOLLOWS: Section 1. The Financing Authority adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Financing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. FA 2024-002 was duly and regularly approved and adopted by the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________ Christopher Saenz City Clerk Attachment 2 (Continued) RESOLUTION NO. HA 2024-004 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Housing Authority needs an operating budget to function financially, and WHEREAS, the Housing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Housing Authority has a properly approved budget for fiscal year 2023-24. NOW THEREFORE, THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The Housing Authority adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Housing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Housing Authority is hereby authorized to execute this resolution indicating its adoption by the Housing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. HA 2024-004 was duly and regularly approved and adopted by the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________ CHRISTOPHER SAENZ CITY CLERK Attachment 2 (Continued) RESOLUTION NO. MFA 2024-002 A RESOLUTION OF THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Municipal Financing Authority needs an operating budget to function financially, and WHEREAS, the Municipal Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Municipal Financing Authority has a properly approved budget for fiscal year 2023-24. NOW THEREFORE THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The Municipal Financing Authority adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Municipal Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Municipal Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Municipal Financing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. MFA 2024-002 was duly and regularly approved and adopted by the Municipal Financing Authority of the City of Baldwin Park at a regular meeting of the Municipal Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _____________________ Christopher Saenz City Clerk Attachment 2 (Continued) RESOLUTION NO. SA 2024-002 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Successor Agency needs an operating budget to function financially, and WHEREAS, the Successor Agency desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Successor Agency has a properly approved budget for fiscal year 2023-24. NOW, THEREFORE THE SUCCESSOR AGENCY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The Successor Agency adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Successor Agency Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Successor Agency is hereby authorized to execute this resolution indicating its adoption by the Successor Agency. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. SA 2024-002 was duly and regularly approved and adopted by the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _____________________ CHRISTOPHER SAENZ CITY CLERK Fund Fund Description FY 2025 Proposed Revenues FY 2025 Proposed Expenditures Surplus / (Deficit) General Fund 100 General Fund* 38,328,256 41,417,628 (3,089,372) 110 Measure BP Sales Tax (TUT) 5,713,352 810,314 4,903,038 200 Future Development Fund** 32,360 1,186,316 (1,153,956) 210 Community Enhancement Fund** 100,000 181,900 (81,900) Subtotal - General Fund 44,173,968$ 43,596,158$ 577,810$ Internal Services Funds 401 Information and Support Services 1,345,293 1,605,293 (260,000) 402 Fleet Services 1,261,577 1,491,577 (230,000) 403 Internal Insurance 5,540,621 5,540,621 - Subtotal - Internal Services Funds 8,147,491$ 8,637,491$ (490,000)$ Special (Restricted) Funds 205 Federal Asset Forfeiture - 57,043 (57,043) 208 Law Enforcement Development Impact 20,600 25,000 (4,400) 209 AB74 Public Safety Enhancement - 22,589 (22,589) 220 Community Development Block Grant 2,251,054 2,303,667 (52,613) 221 H.O.M.E. (Home Investment Partnership Program) 4,091,516 3,600,511 491,005 222 CAL Home 100 - 100 230 AB1693 Business Improvement Fees 135,200 157,106 (21,906) 231 Air Quality Management 94,632 133,012 (38,380) 234 Park Fees (Quimby Act) 220,000 2,546,571 (2,326,571) 235 General Plan Fees 162,000 559,545 (397,545) 236 Public Art Fees 33,000 - 33,000 237 Cannabis Fees 738,333 738,333 0 240 Gasoline Tax 1,964,162 1,961,589 2,573 241 Surface Transportation Program 18,000 985,785 (967,785) 243 Bicycle and Pedestrian Safety 296,095 - 296,095 244 Proposition A 2,265,346 2,168,467 96,879 245 Proposition C 1,651,707 2,782,907 (1,131,200) 246 AB939 Integrated Waste Management 643,000 669,479 (26,479) 247 Oil Recycling Grant 10,000 11,637 (1,637) 249 Storm Drains NPDS 175,100 173,415 1,685 250 Assessment District 14,630 - 14,630 251 Street Lighting and Landscape 2,332,673 2,753,675 (421,002) 252 Parks Maintenance Assessment District 1,107,280 1,107,280 - 253 Proposition A - Parks 60 - 60 254 Measure R Local Return 1,248,280 2,326,349 (1,078,069) 255 Measure M 2,733,014 3,035,428 (302,414) 256 SB1 Road Repair & Accountability 1,852,108 3,162,093 (1,309,985) 257 Traffic Mitigation Fees 1,600 - 1,600 258 Measure W 5,575,690 15,556,965 (9,981,275) 270 Grants Fund 20,350,263 18,890,257 1,460,006 271 Police Grants Fund 193,393 169,151 24,242 275 American Rescue Plan Act 10,000 9,553,590 (9,543,590) 280 Cooperative Agreements Contributions 15,000 15,000 - 450 BPROUD Utility District 3,000 4,550 (1,550) Subtotal Special Funds 50,206,836$ 75,519,993$ (25,313,156)$ TOTAL GENERAL, INTERNAL SERVICES, & SPECIAL FUNDS 102,528,295$ 127,753,642$ (25,225,347)$ City of Baldwin Park Fiscal Year 2024-2025 Proposed Budget Attachment 3 Fund Fund Description FY 2025 Proposed Revenues FY 2025 Proposed Expenditures Surplus / (Deficit) City of Baldwin Park Fiscal Year 2024-2025 Proposed Budget Financing Authority Funds 610 COP Lease Payment 590,399 590,399 - 651 Pension Obligation Bond 2019 3,844,972 3,846,623 (1,651) 660 Measure M Rev Bond 588,669 1,923,232 (1,334,563) Subtotal Financing Authority Funds 5,024,040$ 6,360,254$ (1,336,214)$ Successor Agency Funds Capital Projects 806 Sierra Vista Capital Project 116,741 116,741 - Subtotal Capital Projects 116,741$ 116,741$ -$ Debt Service 838 BP Merged 2017 Refinance 1,090,263 1,086,883 3,380 Subtotal Debt Service 1,090,263$ 1,086,883$ 3,380$ Low/Mod Housing 890 Low/Mod Income Housing 127,000 953,908 (826,908) Subtotal Low/Mod Housing 127,000$ 953,908$ (826,908)$ TOTAL SUCCESSOR AGENCY FUNDS 1,334,004$ 2,157,531$ (823,527.83)$ Housing Authority 901 Housing Voucher Choice 9,461,435 9,502,111 (40,676) 902 Housing Authority American Rescue Plan Act 827,588 777,774 49,814 905 Public Housing 109,599 197,410 (87,811) 910 CIAP 30,825 30,825 - Subtotal Housing Authority Funds 10,429,447$ 10,508,120$ (78,672.62)$ COMBINED GRAND TOTAL - ALL FUNDS 119,315,786$ 146,779,547$ (27,463,761)$ 9,929,084$ * The Projected General Fund Reserve Balance at June 30, 2025 is: ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 3 (Continued) Projected 2025 2025 2025 2025 Projected Fund Balance Proposed Proposed Proposed Proposed Fund Balance Fund Fund Description 06/30/2024 Revenues Transfers In Expenditures Transfers Out 06/30/2025 General Fund 100 General Fund* 43,845,179 37,770,923 557,333 40,623,501 794,127 40,755,807 110 Measure BP Sales Tax (TUT) 8,693,724 5,713,352 - 810,314 - 13,596,762 200 Future Development Fund** 4,290,027 32,360 - 1,186,316 - 3,136,071 210 Community Enhancement Fund** 631,438 100,000 - 181,900 - 549,538 Subtotal - General Fund 57,460,368$ 43,616,635$ 557,333$ 42,802,031$ 794,127$ 58,038,177$ Internal Services Funds 401 Information and Support Services 312,132 1,345,293 - 1,605,293 - 52,132 402 Fleet Services 283,768 1,261,577 - 1,491,577 - 53,768 403 Internal Insurance (7,761,547) 5,540,621 - 5,540,621 - (7,761,547) 404 Capital Equipment (3,791) - - - - (3,791) Subtotal - Internal Services Funds (7,169,439)$ 8,147,491$ -$ 8,637,491$ -$ (7,659,439)$ Special (Restricted) Funds 205 Federal Asset Forfeiture 83,104 - - 57,043 - 26,061 206 State Asset Forfeiture 56,068 - - 49,000 - 7,068 207 Local Law Enforcement Block Grant 15,648 - - - - 15,648 208 Law Enforcement Development Impact 101,049 20,600 - 25,000 - 96,649 209 AB74 Public Safety Enhancement 126,471 - - 22,589 - 103,883 220 Community Development Block Grant 304,666 2,251,054 - 2,303,667 - 252,053 221 H.O.M.E. (Home Investment Partnership Program) 6,925,295 4,091,516 - 3,600,511 - 7,416,299 222 CAL Home 159,547 100 - - - 159,647 230 AB1693 Business Improvement Fees 22,225 135,200 - 157,106 - 319 231 Air Quality Management 96,199 94,632 - 133,012 - 57,819 232 Residential Development Fee 4 - - - - 4 233 Economic Development Grant 554 - - - - 554 234 Park Fees (Quimby Act) 2,335,571 220,000 - 2,546,571 - 9,000 235 General Plan Fees 578,519 162,000 - 559,545 - 180,975 236 Public Art Fees 253,190 33,000 - - - 286,190 237 Cannabis Fees (19,225) 738,333 - 181,000 557,333 (19,224) 240 Gasoline Tax (242,700) 1,964,162 - 1,961,589 - (240,127) 241 Surface Transportation Program 968,537 18,000 - 985,785 - 752 243 Bicycle and Pedestrian Safety 15 296,095 - - - 296,110 244 Proposition A 428,637 2,265,346 - 2,168,467 - 525,516 245 Proposition C 1,181,358 1,651,707 - 2,782,907 - 50,158 246 AB939 Integrated Waste Management 145,494 643,000 - 669,479 - 119,014 247 Oil Recycling Grant (11,192) 10,000 - 11,637 - (12,829) 249 Storm Drains NPDS 85,074 175,100 - 173,415 - 86,759 250 Assessment District 419,153 14,630 - - - 433,783 251 Street Lighting and Landscape 738,455 2,332,673 - 2,753,675 - 317,453 252 Parks Maintenance Assessment District 3,692 903,552 203,728 1,107,280 - 3,692 253 Proposition A - Parks 60 60 - - - 120 254 Measure R Local Return 1,112,412 1,248,280 - 2,326,349 - 34,343 255 Measure M 660,725 1,398,451 1,334,563 2,446,759 588,669 358,311 256 SB1 Road Repair & Accountability 2,876,198 1,852,108 - 3,162,093 - 1,566,213 257 Traffic Mitigation Fees (8,021) 1,600 - - - (6,421) 258 Measure W 14,154,035 5,575,690 - 15,556,965 - 4,172,760 City of Baldwin Park Fiscal Year 2024-2025 Projected Fund Balance Attachment 4 Projected 2025 2025 2025 2025 Projected Fund Balance Proposed Proposed Proposed Proposed Fund Balance Fund Fund Description 06/30/2024 Revenues Transfers In Expenditures Transfers Out 06/30/2025 259 Measure H 110,250 - - - - 110,250 270 Grants Fund (1,661,041) 20,350,263 - 18,890,257 - (201,035) 271 Police Grants Fund 90,771 193,393 - 169,151 - 115,013 275 American Rescue Plan Act 9,873,227 10,000 - 9,553,590 - 329,638 280 Cooperative Agreements Contributions 31,475 15,000 - 15,000 - 31,475 301 Building Reserve 10,213 - - - - 10,213 450 BPROUD Utility District 305,349 3,000 - 4,550 - 303,799 Subtotal Special Funds 42,311,061$ 48,668,545$ 1,538,291$ 74,373,991$ 1,146,002$ 16,997,904$ TOTAL GENERAL, INTERNAL SERVICES & SPECIAL FUNDS 92,601,990$ 100,432,671$ 2,095,624$ 125,813,513$ 1,940,129$ 67,376,643$ Financing Authority Funds 601 Debt Service 36,393 - - - - 36,393 610 COP Lease Payment - - 590,399 590,399 - - 635 BPFA/PM 2003 Tax Alloc 33,104 - - - - 33,104 637 BPFA/CBD 1990 Refunding Loan 143 - - - - 143 650 Pension Obligation Bond 3,355 - - - - 3,355 651 Pension Obligation Bond 2019 191,917 3,844,972 - 3,846,623 - 190,266 660 Measure M Rev Bond 3,175,592 - 588,669 588,669 1,334,563 1,841,029 Subtotal Financing Authority Funds 3,440,504$ 3,844,972$ 1,179,068$ 5,025,691$ 1,334,563$ 2,104,290$ Successor Agency Funds Capital Projects 806 Sierra Vista Capital Project 1,511,424 - 116,741 116,741 - 1,511,424 Subtotal Capital Projects 1,511,424$ -$ 116,741$ 116,741$ -$ 1,511,424$ Debt Service 838 BP Merged 2000 Refinance 2,471 1,090,263 - 970,142 116,741 5,851 Subtotal Debt Service 2,471$ 1,090,263$ -$ 970,142$ 116,741$ 5,851$ Low/Mod Housing 890 Low/Mod Income Housing 10,726,851 127,000 - 953,908 - 9,899,942 Subtotal Low/Mod Housing 10,726,851$ 127,000$ -$ 953,908$ -$ 9,899,942$ TOTAL SUCCESSOR AGENCY FUNDS 12,240,745$ 1,217,263$ 116,741$ 2,040,791$ 116,741$ 11,417,217$ Housing Authority 901 Housing Voucher Choice 51,632 9,461,435 - 9,502,111 - 10,956 902 Housing Authority American Rescue Plan Act 208,769 827,588 - 777,774 - 258,584 905 Public Housing 285,057 78,774 30,825 197,410 - 197,246 910 CIAP - 30,825 - - 30,825 - Subtotal Housing Authority Funds 545,458$ 10,398,622$ 30,825$ 10,477,295$ 30,825$ 466,786$ COMBINED GRAND TOTAL - ALL FUNDS 108,828,697$ 115,893,528$ 3,422,257$ 143,357,289$ 3,422,257$ 81,364,936$ $ 9,929,084 * The Projected General Fund Reserve Balance at June 30, 2025 is: ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 4 (Continued) General Fund Reserve Bar Chart - Fiscal Year 2024-25 Projected $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 2016 2017 2018 2019 2020 2021 2022 2023 2024 Projected 2025 Projected $7,572,817 $7,090,375 $8,484,704 $9,409,180 $9,730,683 $10,465,582 $11,304,427 $12,134,376 $13,018,456 $9,929,084 Note: This table does not include the Future Development Fund or Community Enhancement Fund. Attachment 5 STAFF REPORT ITEM NO. ____22____ Page 1 / 3 TO: Honorable Mayor and Members of the City Council FROM: Enrique C. Zaldivar, Chief Executive Officer Manuel Carrillo Jr., Director of Recreation and Community Services Rose Tam, Director of Finance Sam Gutierrez, Director of Public Works DATE: June 19, 2024 SUBJECT: Event Programming and Site Maintenance for the Susan Rubio Zocalo Park and Civic Plaza- Fiscal Year 24/25 Funding SUMMARY With the imminent completion of the Zocalo Plaza slated for late July 2024, the need for to develop a programming calendar to activate the plaza with events, and the allocation of resources to maintain it, is timely as the City Council considers the City budget for Fiscal Year 2024/25. RECOMMENDATION It is recommended that the City Council: 1. Direct Staff to present a Request for Funding to the Measure BP Stakeholders Oversight Committee (SOC) for the Programming and Maintenance of the Zocalo Plaza. 2. The estimated amount of funding needed is $ 115,000 for Programming and $50,000 for Maintenance for a total cost of $165,000 for FY 24/25. 3. Direct staff to establish a programming calendar that will have community and civic activities such as musical performances, dance and folklorico performances, poetry, community dance “tardeadas”, local culinary expos, etc, at least twice a month as a goal. FISCAL IMPACT Zocalo Plaza is a brand-new facility with no pre-existing budget for programming nor maintenance. Its construction was made possible by grants and other special funds, none of which include funding for programming or maintenance. The General Fund is not able to sustain any further obligations at this juncture. Measure BP Funding is an appropriate potential funding source in that the Plaza offers a direct benefit to the community at large. A request for funding for $165,000 will be presented to the SOC at it s meeting of August 2024. This request for funding would fall under the Recreation and Parks Investment Opportunity category of the SOC’s priority guidelines. BACKGROUND Construction of the Susan Rubio Zocalo Park and Civic Plaza (Zocalo Plaza) broke ground in January 2023. The City’s vision for the Zocalo Plaza is for it to become a civic and community gathering place for cultural, artistic, and civic activities for all city residents and visitors to our city, as a way of further activating the downtown Page 2 / 3 district of the city; and who in turn will patronize the downtown businesses, generating sales tax revenue. Zocalo Plaza itself has a retail restaurant building to complement the program activities being held there. DISCUSSION Zocalo Plaza features a number of physical amenities intended to provide a wholesome and fulfilling experience for all residents and visitors alike: it offers a walkway around the perimeter of the plaza for folks to enjoy a nice stroll; it has a pavilion center stage for hosting of cultural, artistic and civic events, with an amphitheater -like seating area for the audience; it has beautiful landscaping to enrich the natural experience of all attendees; and it has a retail restaurant building for the enjoyment of attendees to the park, once a restaurant operator is in place. All of these features require resources in the form of staffing time, contract cost, supplies and materials. Following is a breakdown of the estimated costs, adding up to $165,000 for FY 24/25: Proposed Programing Budget: Part Time Support Staff $25,000.00 Supplies $25,000.00 Professional Services $40,000.00 Facility Maintenance $25,000.00 Proposed Programming Sub Total $115,000.00 Proposed Maintenance Budget: Maintenance Services $35,000.00 Materials and Supplies $15,000.00 Proposed Maintenance Sub Total $50,000.00 Proposed Total $165,000.00 Samples of Potential Activities on a weekly basis: • Chalk Art Fest • Arts & Crafts • Family style entertainment • Petting Zoo • Balloon Artist • Bubble Artist & Games • Caricatures Artist • Environmental activities • Provide stage space to youth groups (cheer, choir, ballet folklorico, youth mariachi, etc.) • Aztec Dancers • Local Artisans Move or partially host activities @ Zocalo • Conclude Parade • Tree Lighting Ceremony • Holiday Programs (NEW) • Host elements of Dia de Los Muertos or expand existing program • Host elements of Black History Month or expand existing program • Host elements American Pacific Islander (AAPI) or expand existing program Page 3 / 3 • Essentially the ARC will be an indoor space and Susan Rubio Zocalo Park will be an outdoor space. Both facilities will complement each other and create synergy to open up the Historical Museum. Monthly Professional Monthly Events Professional Performers: • Story Telling • Puppet Show • Art Competition • Mariachis in the Park • Entertainment to draw residents to the Susan Rubio Zocalo Park • Baldwin Park Idol or Karaoke Sessions • Host Desert Trucks • Host Audio Visual Game Trucks (Create gamming tournaments) • El Grito Ceremony and other cultural events ALTERNATIVES None being recommended. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to form. ATTACHMENTS 1. None STAFF REPORT ITEM NO. ____23____ Page 1 / 3 TO: Honorable Mayor and Members of the City Council FROM: Enrique C. Zaldivar, Chief Executive Officer PREPARED BY: Karina Rueda, Human Resources Manager DATE: June 19, 2024 SUBJECT: Adopt Resolutions Approving Memorandums of Understanding Between the City of Baldwin Park And Baldwin Park City Associations for (CEA), (CCEA), (CMEA), (POA), (PMEA), (SEIU), and the Executive & Unclassified Managers Benefits Matrix for the term of July 1, 2024 – June 30, 2027 SUMMARY This report seeks City Council consideration and adoptions of Resolutions approving the Memorandum of Understanding for BPCEA, BPCMEA, BPCCEA, BPPOA, BPPMEA and SEIU Local 721 bargaining groups as negotiated; and City Council’s consideration and adoption of a R esolution approving the Executive & Unclassified Managers Benefits Matrix. RECOMMENDATION Staff recommends that the City Council approve and adopt: 1. Resolution No. 2024-029 to Approve the MOU with the Baldwin Park City Employees Association (CEA); and 2. Resolution No. 2024-030 to Approve the MOU with the Baldwin Park Classified Confidential Employees Association (CCEA); and 3. Resolution No. 2024-031 to Approve the MOU with the Baldwin Park Classified Management Employees Association (CMEA); and 4. Resolution No. 2024-032 to Approve the MOU with the Baldwin Park Police Officers Association (POA); and 5. Resolution No. 2024-033 to Approve the MOU with Police Management Employees Association (PMEA); and 6. Resolution No. 2024-034 to Approve the MOU with the Service Employees International Union Local 721 (SEIU); and 7. Resolution No. 2024-035 Amending the Executive Employees and Unclassified Managers Benefits Matrix to grant similar adjustments as other groups; and 8. Resolution No. 2024-036 Updating the Comprehensive City of Baldwin Park Pay Schedule to reflect salary adjustments for full-time and part-time positions, beginning July 1, 2024; and 9. Authorize the Director of Finance to set aside and allocate the General Fund surplus of $838,845 from FY 2022, $1,091,408 from FY 2023, and a projected surplus of $900,000 from FY 2024, in addition to the previously set aside surplus of $2,000,000 from FY 2021, to cover the estimated costs for the General Fund portion of this MOU, as well as the COLA for part-time employees. Furthermore, authorize the completion of all necessary appropriations and budget amendments for this MOU for all funds; and Page 2 / 3 10. Authorize the Chief Executive Officer to make corrections and adjustments technical in nature to be in conformance with the intent of the City Council. FISCAL IMPACT The total fiscal impact for the three-year MOU on the General Fund is estimated to be $8,001,048, while it is projected to cost $2,966,472 for Special Revenue and Other Funds, as indicated in the table below. The estimated General Fund cost of $1,633,810 for FY 2024-25 will be funded by the General Fund surplus from FY 2021. The estimated Special Revenue and Other Funds cost of $619,021 for FY 2024-25 has been included in the FY 2024- 25 budget. BACKGROUND Per the City Council’s direction, staff met and conferred with the representatives of the City Employees Association (CEA); the Classified Confidential Employees Association (CCEA); the Classified Management Employees Association (CMEA); the Police Officers Association (POA); the Police Management Employees Association (PMEA); and the Service Employees International Union Local 721 (SEIU). One of the primary objectives of these negotiations was to gain ground on the City’s competitive position in employee compensation relative to surrounding cities. City Council’s priority was to have this reflected on the Cost of Living adjustments (COLA’s). The recommended COLA’S demonstrate the City’s Council willingness to achieve this goal even if it means that part of the reserve funds is used to fund it. It had become evident to the City that our employee compensation package needed to be improved as we began to see a growing number of staff members go to other cities for higher pay. The proposed COLA’s are unprecedented in scale in the City’s history, but they are also a testament to the City Council's resolve to retain and attract qualified employees to ensure the City provides high quality services to City residents. Negotiations have now been officially concluded in which all of the bargaining groups have ratified the proposed changes in the respective Memorandum of Understanding for their units. Finally, in addition to negotiating compensatory items, the City engaged in meaningful discussion about ways to solidify positive relationships with all of the bargaining groups; build rapport; and partner with employee groups to brainstorm productivity and revenue enhancement ideas for the benefit of the City. Conflict resolution methods were explored and fully supported by the City and bargaining groups to maintain harmonious working Page 3 / 3 relationships. We believe that a positive tone for future negotiations has been established, through which we will continue to seek outcomes that are mutually beneficial to both the City and Baldwin Park employees. Your City Negotiations Team appreciates the tenor, candor and the good faith exhibited by all of the bargaining groups, making the process productive and respectful. Summary of Universal Benefits Negotiated Between City and Bargaining Groups COLA’s – 7% - July 1, 2024 5% - July 1, 2025 3% - July 1, 2026 For administrative purposes, the effective date of the COLA’s will be on the first full pay period that includes July 1st. Health Benefits Plan – $1,600 - July 1, 2024 $1,700 - July 1, 2025 $1,800 - July 1, 2026 Paid Holidays • Add Cesar Chavez as an observed Holiday • Convert one floating holiday to Martin Luther King, Jr. observed Holiday ALTERNATIVES Council may choose to provide staff alternatives or direct staff to negotiate further. This would likely require the item to be held over and discussed again in Closed Session. However, this is not recommended as both the bargaining units and the City agreed upon these provisions. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to form. ATTACHMENTS 1. 1. Resolution No. 2024-029 BPCEA Memorandum of Understanding 2. Resolution No. 2024-030 BPCCEA Memorandum of Understanding 3. Resolution No. 2024-031 BPCMEA Memorandum of Understanding 4. Resolution No. 2024-032 BPPOA Memorandum of Understanding 5. Resolution No. 2024-033 BPPMEA Memorandum of Understanding 6. Resolution No. 2024-034 SEIU Local 721 Memorandum of Understanding 7. Resolution No. 2024-035 Executive & Unclassified Benefits Matrix 8. Resolution No. 2024-043 Comprehensive Pay Schedules effective July 1, 2024 and June 30, 2027 9. Memorandums of Understanding will be available on Thursday, June 20, 2024. RESOLUTION NO. 2024-029 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BALDWIN PARK AND BALDWIN PARK CITY EMPLOYEES ASSOCIATION (CEA) YEARS 2024-2027 WHEREAS, representatives of the City Council of the City of Baldwin Park have met and conferred with duly authorized representatives of the Baldwin Park City Employees Association (CEA) to make equitable adjustments to wages and other terms and conditions of employment; and WHEREAS, a Memorandum of Understanding prepared by said representatives has been prepared to the City Council for consideration and approval; and WHEREAS, a majority of the unit members from the group voted to approve the Memorandum of Understanding. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That this City Council does hereby approve and authorize the Mayor of the City of Baldwin Park to sign the “Memorandum of Understanding” between the City of Baldwin Park and Baldwin Park City Employees Association (CEA) attached hereto as Exhibit A. The Memorandum of Understanding for employees represented by the Baldwin Park City Employees Association (CEA), is hereby effective for the period from July 1, 2024 through June 30, 2027. SECTION 2. Resolutions or portions thereof in conflict are hereby repealed. SECTION 3. That the City Clerk shall certify to the adoption of this Resolution and shall cause the Resolution to become in full effect upon approval. The City Clerk shall forward a certified copy of this adopted Resolution to each Department Head and Human Resources Manager upon execution. PASSED, APPROVED, AND ADOPTED this 19 day of June 2024. _______________________________ EMMANUEL ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, Christopher Saenz, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2024-029 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 19, 2024 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK RESOLUTION NO. 2024-030 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BALDWIN PARK AND BALDWIN PARK CLASSIFIED CONFIDENTIAL EMPLOYEES ASSOCIATION (CCEA) YEARS 2024-2027 WHEREAS, representatives of the City Council of the City of Baldwin Park have met and conferred with duly authorized representatives of the Baldwin Park Classified Confidential Employees Association (CCEA) to make equitable adjustments to wages and other terms and conditions of employment; and WHEREAS, a Memorandum of Understanding prepared by said representatives has been prepared to the City Council for consideration and approval; and WHEREAS, a majority of the unit members from the group voted to approve the Memorandum of Understanding. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That this City Council does hereby approve and authorize the Mayor of the City of Baldwin Park to sign the “Memorandum of Understanding” between the City of Baldwin Park and Baldwin Park Classified Confidential Employees Association (CCEA) attached hereto as Exhibit A. The Memorandum of Understanding for employees represented by the City of Baldwin Park and Baldwin Park Classified Confidential Employees Association (CCEA), is hereby effective for the period from July 1, 2024 through June 30, 2027. SECTION 2. Resolutions or portions thereof in conflict are hereby repealed. SECTION 3. That the City Clerk shall certify to the adoption of this Resolution and shall cause the Resolution to become in full effect upon approval. The City Clerk shall forward a certified copy of this adopted Resolution to each Department Head and Human Resources Manager upon execution. PASSED, APPROVED, AND ADOPTED this 19 day of June 2024. _______________________________ EMMANUEL ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, Christopher Saenz, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2024-030 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 19, 2024 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK RESOLUTION NO. 2024-031 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BALDWIN PARK AND BALDWIN PARK CLASSIFIED MANAGEMENT EMPLOYEES ASSOCIATION (CMEA) YEARS 2024-2027 WHEREAS, representatives of the City Council of the City of Baldwin Park have met and conferred with duly authorized representatives of the Baldwin Park Classified Management Employees Association (CMEA) to make equitable adjustments to wages and other terms and conditions of employment; and WHEREAS, a Memorandum of Understanding prepared by said representatives has been prepared to the City Council for consideration and approval; and WHEREAS, a majority of the unit members from the group voted to approve the Memorandum of Understanding. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That this City Council does hereby approve and authorize the Mayor of the City of Baldwin Park to sign the “Memorandum of Understanding” between the City of Baldwin Park and Baldwin Park Classified Management Employees Association (CMEA) attached hereto as Exhibit A. The Memorandum of Understanding for employees represented by the City of Baldwin Park and Baldwin Park Classified Management Employees Association (CMEA), is hereby effective for the period from July 1, 2024 through June 30, 2027. SECTION 2. Resolutions or portions thereof in conflict are hereby repealed. SECTION 3. That the City Clerk shall certify to the adoption of this Resolution and shall cause the Resolution to become in full effect upon approval. The City Clerk shall forward a certified copy of this adopted Resolution to each Department Head and Human Resources Manager upon execution. PASSED, APPROVED, AND ADOPTED this 19 day of June 2024. _______________________________ EMMANUEL ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, Christopher Saenz, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2024-031 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 19, 2024 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK RESOLUTION NO. 2024-032 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BALDWIN PARK AND BALDWIN PARK POLICE OFFICERS ASSOCIATION (POA) YEARS 2024-2027 WHEREAS, representatives of the City Council of the City of Baldwin Park have met and conferred with duly authorized representatives of the Baldwin Park Police Officers Association (POA) to make equitable adjustments to wages and other terms and conditions of employment; and WHEREAS, a Memorandum of Understanding prepared by said representatives has been prepared to the City Council for consideration and approval; and WHEREAS, a majority of the unit members from the group voted to approve the Memorandum of Understanding. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That this City Council does hereby approve and authorize the Mayor of the City of Baldwin Park to sign the “Memorandum of Understanding” between the City of Baldwin Park and Baldwin Park Police Officers Association (POA) attached hereto as Exhibit A. The Memorandum of Understanding for employees represented by the City of Baldwin Park and Baldwin Park Police Officers Association (POA), is hereby effective for the period from July 1, 2024 through June 30, 2027. SECTION 2. Resolutions or portions thereof in conflict are hereby repealed. SECTION 3. That the City Clerk shall certify to the adoption of this Resolution and shall cause the Resolution to become in full effect upon approval. The City Clerk shall forward a certified copy of this adopted Resolution to each Department Head and Human Resources Manager upon execution. PASSED, APPROVED, AND ADOPTED this 19 day of June 2024. _______________________________ EMMANUEL ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, Christopher Saenz, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2024-032 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 19, 2024 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK RESOLUTION NO. 2024-033 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BALDWIN PARK AND BALDWIN PARK POLICE MANAGEMENT EMPLOYEES ASSOCIATION (PMEA) YEARS 2024-2027 WHEREAS, representatives of the City Council of the City of Baldwin Park have met and conferred with duly authorized representatives of the Baldwin Park Police Management Employees Association (PMEA) to make equitable adjustments to wages and other terms and conditions of employment; and WHEREAS, a Memorandum of Understanding prepared by said representatives has been prepared to the City Council for consideration and approval; and WHEREAS, a majority of the unit members from the group voted to approve the Memorandum of Understanding. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That this City Council does hereby approve and authorize the Mayor of the City of Baldwin Park to sign the “Memorandum of Understanding” between the City of Baldwin Park and Baldwin Park Police Management Employees Association (PMEA) attached hereto as Exhibit A. The Memorandum of Understanding for employees represented by the City of Baldwin Park and Baldwin Park Police Management Employees Association (PMEA), is hereby effective for the period from July 1, 2024 through June 30, 2027. SECTION 2. Resolutions or portions thereof in conflict are hereby repealed. SECTION 3. That the City Clerk shall certify to the adoption of this Resolution and shall cause the Resolution to become in full effect upon approval. The City Clerk shall forward a certified copy of this adopted Resolution to each Department Head and Human Resources Manager upon execution. PASSED, APPROVED, AND ADOPTED this 19 day of June 2024. _______________________________ EMMANUEL ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, Christopher Saenz, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2024-033 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 19, 2024 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK RESOLUTION NO. 2024-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BALDWIN PARK AND THE SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) YEARS 2024-2027 WHEREAS, representatives of the City Council of the City of Baldwin Park have met and conferred with duly authorized representatives of the Service Employees International Union Local 721 (SEIU) to make equitable adjustments to wages and other terms and conditions of employment; and WHEREAS, a Memorandum of Understanding prepared by said representatives has been prepared to the City Council for consideration and approval; and WHEREAS, a majority of the unit members from the group voted to approve the Memorandum of Understanding. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That this City Council does hereby approve and authorize the Mayor of the City of Baldwin Park to sign the “Memorandum of Understanding” between the City of Baldwin Park and the Service Employees International Union Local 721, (SEIU) attached hereto as Exhibit A. The Memorandum of Understanding for employees represented by the Service Employees International Union Local 721 (SEIU), is hereby effective for the period from July 1, 2024 through June 30, 2027. SECTION 2. Resolutions or portions thereof in conflict are hereby repealed. SECTION 3. That the City Clerk shall certify to the adoption of this Resolution and shall cause the Resolution to become in full effect upon approval. The City Clerk shall forward a certified copy of this adopted Resolution to each Department Head and Human Resources Manager upon execution. PASSED, APPROVED, AND ADOPTED this 19 day of June 2024. _______________________________ EMMANUEL ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, Christopher Saenz, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2024-034 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 19, 2024 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK RESOLUTION NO. 2024-035 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, APPROVING THE CITY OF BALDWIN PARK AND BALDWIN PARK EXECUTIVE AND UNCLASSIFIED MANAGERS BENEFIT MATRIX YEARS 2024-2027 WHEREAS, the Baldwin Park Executive and Unclassified Managers are receiving equitable adjustments to wages and other terms and conditions of employment; and WHEREAS, the Executive and Unclassified Managers Benefits Matrix has been prepared by said representatives and is reflective of appropriate cost of living increases, and other applicable benefits, and has been prepared to the City Council for consideration and approval; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That this City Council does hereby approve and authorize the Mayor of the City of Baldwin Park to approve the Executive and Unclassified Managers Benefit Matrix, hereby effective for the period from July 1, 202 4 through June 30, 2027. SECTION 2. Resolutions or portions thereof in conflict are hereby repealed. SECTION 3. That the City Clerk shall certify to the adoption of this Resolution and shall cause the Resolution to become in full effect upon approval. The City Clerk shall forward a certified copy of this adopted Resolution to each Department Head and Human Resources Manager upon execution. PASSED, APPROVED, AND ADOPTED this 19 day of June 2024. _______________________________ EMMANUEL ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, Christopher Saenz, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2024-035 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 19, 2024 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK RESOLUTION NO. 2024-036 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, TO ADOPT A SALARY RESOLUTION TO ESTABLISH COMPREHENSIVE PAY SCHEDULES FOR ALL FULL TIME EMPLOYEES, PART TIME EMPLOYEES, AND ELECTED OFFICIALS IN ACCORDANCE WITH CALPERS GUIDELINES. WHEREAS, California Employees Retirement System (CalPERS) does require all government agencies to provide and make available to the public the salary of all full- time employees, part-time employees, and Elected Officials in a single salary format specified by CalPERS, whenever salary adjustments are made; and WHEREAS, the City of Baldwin Park has created three separate salary schedules with effective dates of July 1, 2024, July 1, 2025, and July 1, 2026; and WHEREAS, the salary schedules reflect cost of living increases (COLA’s); and WHEREAS, the City of Baldwin Park has compiled the necessary data to update and maintain the salary schedule required in compliance with the requirements of CalPERS and has attached said schedule to this resolution as Attachment A with the effective dates of July 1, 2024, July 1, 2025, and July 1, 2026 . NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. The City Council hereby approves the Comprehensive Salary Schedule, attached hereto as Exhibit A. PASSED, APPROVED, AND ADOPTED this 19 day of June, 2024. _______________________________ EMMANUEL ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, Christopher Saenz, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2024-036 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 19, 2024 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK STAFF REPORT ITEM NO. _____SA 1 _____ Page 1 / 1 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance PREPARED BY: Grace Nguyen, Senior Finance Clerk DATE: June 19, 2024 SUBJECT: Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands SUMMARY Attached is the Warrants and Demands Register for the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Register. FISCAL IMPACT The total of the attached Warrants Register for Successor Agency of the City of Baldwin Park was $1,458.94. BACKGROUND The attached Claims and Demands the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The May 03, 2024 to June 06, 2024 Successor Agency Warrant with check number 13638 through 13640 in the total amount of $1,458.94 was made on behalf of Successor Agency of the City of Baldwin Park constituting of claim and demand against the Successor Agency of the City of Baldwin Park, are herewith presented to the City Council as required by law, and hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Check Register Check Register City of Baldwin Park, CA By (None) Payment Dates: 5/3/2024 - 6/6/2024 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 13638 05/16/2024 CHRISTENSEN & SPATH LLP LEGAL SERVICE-HOUSING PROGRAM-GENERAL COUNSEL-4/29/24 890-40-131-51102-54000 450.00$ 13639 05/16/2024 RSG INC HOUSING SUCCESSOR EXPENDITURES CATCH-UP FY23/24 890-40-405-51100-00000 68.75$ 13640 05/30/2024 HDL, COREN & CONE PROPERTY TAX-JAN TO APR 2024 838-00-000-51100-14900 940.19$ Grand Total:1,458.94$ STAFF REPORT ITEM NO. _____SA 2 _____ Page 1 / 1 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance PREPARED BY: Anthony Ceballos, Accountant DATE: June 19, 2024 SUBJECT: Treasurer’s Report SA – March 2024 SUMMARY Attached is the Treasurer’s Report for the month of March 2024. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer’s Report for March 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit “A”, Treasurer’s Report STAFF REPORT ITEM NO. ____SA 3____ Page 1 / 1 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance PREPARED BY: Anthony Ceballos, Accountant DATE: June 19, 2024 SUBJECT: Treasurer’s Report SA – April 2024 SUMMARY Attached is the Treasurer’s Report for the month of April 2024. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer’s Report for April 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit “A”, Treasurer’s Report ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) *City-Including General Fund & all other Special Revenue Funds 4.272%Varies Varies 9,466,047.01$ 9,466,047.01$ 9,466,047.01$ 9,466,047.01$ *Housing Authority 4.272%Varies Varies 426.28 426.28 426.28 426.28 9,466,473.29 9,466,473.29 9,466,473.29 9,466,473.29 Certificate of Deposit *Traditions Bancorp Inc. (Cambridge Investment Research)4.650%11/4/2022 11/4/2024 250,000.00 250,000.00 250,000.00 249,095.00 *BMO 5.400%4/26/2024 7/26/2024 10,000,000.00 10,000,000.00 10,000,000.00 10,005,917.80 10,250,000.00 10,250,000.00 10,250,000.00 10,255,012.80 US Treasury Securities *United States Treas NTS 3.000T 07/31/24 B/E DTD 07/31/22 1st CPN DTE 01/31/23 CPN PMT Semi Annual (Multi-Bank Securities Inc.)3.000%7/13/2023 7/31/2024 6,500,000.00 6,500,000.00 6,500,000.00 6,460,870.00 *United States Treas Bills 0.000% 08/22/24 B/E DTD 02/22/24 (Piper Sandler & Co.)0.000%2/22/2024 8/22/2024 3,000,000.00 3,000,000.00 3,000,000.00 2,950,770.00 *United States Treas Bills 0.000% 09/26/24 B/E DTD 03/28/24 (Piper Sandler & Co.)0.000%4/3/2024 9/26/2024 10,000,000.00 10,000,000.00 10,000,000.00 9,786,400.00 19,500,000.00 19,500,000.00 19,500,000.00 19,198,040.00 US Government Bonds *Federal Natl Mtg Assn 5.210% 02/14/25 B/E DTD 02/16/24 Callable 08/14/24 @ 100.000 (Multi-Bank Securities Inc.)5.210%2/16/2024 2/14/2025 2,000,000.00 2,000,000.00 2,000,000.00 1,994,880.00 *Federal Natl Mtg Assn 5.210% 02/14/25 B/E DTD 02/16/24 Callable 08/14/24 @ 100.000 (Piper Sandler & Co.)5.210%2/16/2024 2/14/2025 2,000,000.00 2,000,000.00 2,000,000.00 1,994,880.00 *Federal Home LN BKS CONS BD 5.250% 12/30/24 B/E DTD 03/28/24 Callable 06/28/24 @ 100.000 (Piper Sandler & Co.)5.250%4/2/2024 12/30/2024 5,000,000.00 5,000,000.00 5,000,000.00 4,996,050.00 *Federal Home LN BKS CONS BD 5.350% 04/3/25 B/E DTD 04/4/24 Callable 07/3/24 @ 100.000 Moody Rating Aaa (Piper Sandler & Co.)5.350%4/4/2024 4/3/2025 7,000,000.00 7,000,000.00 7,000,000.00 6,993,980.00 *Federal Home LN BKS CONS BD 5.180% 10/2/25 B/E DTD 04/2/24 Callable 01/2/25 @ 100.000 Moody Rating Aaa S & P (Piper Sandler & Co.)5.180%4/2/2024 10/2/2025 7,000,000.00 7,000,000.00 7,000,000.00 6,981,030.00 *Federal Home LN BKS CONS BD 5.125% 03/27/26 B/E DTD 03/28/24 Callable 12/27/24 @ 100.000 Moody Rating Aaa S & P (Piper Sandler & Co.)5.125%4/2/2024 3/27/2026 7,000,000.00 7,000,000.00 7,000,000.00 6,973,400.00 30,000,000.00 30,000,000.00 30,000,000.00 29,934,220.00 US Bank - Debt Service Trustee Accounts *Fiscal Agent Funds (Trust/Debt Service Fund)Varies Varies Varies 3,883,298.33 3,883,298.33 3,883,298.33 3,883,298.33 *Fiscal Agent Funds - Successor Agency (Trust/Debt Service Fund Varies Varies Varies 866.18 866.18 866.18 866.18 3,884,164.51 3,884,164.51 3,884,164.51 3,884,164.51 73,100,637.80$ 73,100,637.80$ 73,100,637.80$ 72,737,910.60$ Total Investments 73,100,637.80$ Cash with BMO 4,763,069.78 244,403.29 1.72 683,290.23 1,588,316.03 1,054,234.48 Total Cash with BMO 8,333,315.53 Investment Brokerage (Cash & Cash Equivalents)21,720.55 Total Cash and Investments $81,455,673.88 Money Market Plus Successor Agency CITY OF BALDWIN PARK TREASURER'S REPORT 4/30/2024 Housing Authority City Miscellaneous Cash (W/C, P/R) City Checking (General) CNG Station CITY OF BALDWIN PARK TREASURER'S REPORT 4/30/2024 Approved by: Rose Tam Director of Finance Statement of Investment Policy. * There was multiple investment purchase transactions made for the month of April 2024 and several deposits/withdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's * Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. STAFF REPORT ITEM NO. ____SA 4____ Page 1 / 3 TO: Honorable Mayor and Members of the City Council FROM: Enrique C. Zaldivar, Chief Executive Officer Rose Tam, Director of Finance DATE: June 19, 2024 SUBJECT: Public Hearing and Adoption of the Budget for Fiscal Year 2024-25 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency SUMMARY The Mayor and the City Council are required to adopt a budget annually for each fiscal year for the City and hold a public hearing for its consideration and approval. In addition, they must also adopt budgets for the Financing Authority, Municipal Financing Authority, Housing Authority, and the Successor Agency to the Dissolved Community Development Commission, where they also sit as Board Members. Attached is the proposed budget for fiscal year 2024-25 and the resolutions which approve the adoption of the budget. The capital improvement projects (CIP) proposed budget for fiscal year 2024-25 is not included and will be presented at a later date. RECOMMENDATION Staff recommends that the City Council open a public hearing, and following the public hearing, adopt the fiscal year 2024-25 Budget for: •City of Baldwin Park by Resolution No. 2024-027, and •Finance Authority by Resolution No. FA 2024-001, and •Municipal Financing Authority by Resolution No. MFA 2024-001, and •Housing Authority by Resolution No. HA 2024-003, and •Successor Agency by Resolution No. SA 2024-001 FISCAL IMPACT General Fund (100) Revenues $ 38,328,256 Expenditures $ 41,417,628 Deficit $ (3,089,372) Other Funds – Expenditures Measure BP Sales Tax (TUT) Fund $ 810,314 Future Development Fund $ 1,186,316 Community Enhancement Fund $ 181,900 Internal Service Funds $ 8,637,491 Special Revenue Funds $ 75,519,993 Finance Authority $ 6,360,254 Successor Agency $ 2,157,531 Housing Authority $ 10,508,120 Total Other Funds – Expenditures $ 105,361,919 TOTAL BUDGET (CITY-WIDE EXPENDITURES) $ 146,779,547 Page 2 / 3 BACKGROUND The Mayor and the City Council are required to adopt a budget each fiscal year for the City and its respective Agencies and Authorities to operate. The Chief Executive Officer and Director of Finance met initially with each member of the Executive Team and their managers/supervisors/assistants to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled and presented to the Mayor and City Council to review and consider. The Mayor and the City Council are also required to hold a public hearing, and at the conclusion of the public hearing, the City may adopt the budget as originally filed or changed by it. The Public Hearing Notice was posted as required. The City-wide total proposed budget for Fiscal Year 2024-25 is $146,779,547. The total projected General Fund revenue is $38,341,837 and expenditure is $41,440,790 with a projected deficit of $3,098,953. Due to the onset of COVID-19 in FY 2020-21, many programs were suspended for approximately a year. Combined with savings from vacant positions and funding from ARPA for many programs and projects, the City has generated a surplus over the past 3 fiscal years (FY 2021, 2022, 2023), amounts to $3.9M that has been added to the General Fund reserve. The surplus can be utilized to support the projected deficit due to increases in expenditure. The projected General Fund Reserve balance at the end of the fiscal year will be $9.9 million. The General Fund revenue is expected to increase by $752,435 from the prior year. The projected increases are mainly from sales tax, utility users tax, property tax in lieu of VLF, franchise fees, business licenses, transient occupancy tax, SB211 passthrough from the redevelopment property tax (former RDA project areas) and interest earnings. We projected $557,333 to be transferred to the General Fund from the cannabis public benefit fees to be used to fund safety, community enhancement, as well as funding youth and community services. A small percentage is used to fund administration costs and related legal expenses. The City’s General Fund proposed expenditures are $41,417,628, an increase of $4.9 million from the prior year. The increases is due to inflation, causing the cost of everything to increase. The other main reason here is due to the proposed COLA increase including part-time employees, health insurance, other MOU related costs, and increase in CalPERS pension cost. The COLA adjustments will enhance city-wide salaries making the City more competitive in hiring and employee retention. Public safety continues to be the priority of the City. Therefore, another major increase is the public safety budget due to the planned filling of police officer vacancies and contractual obligations. The increases in personnel and maintenance/operation are mainly due to the COLA and CPI. The General Fund projected expenditures also include an estimated cost of $513,060 to support many special events, programs, and quality of life activities to benefit the residents, business, and the community. These special events, programs and activities include but are not limited to the 4th of July Celebration, Concerts in the Park, Downtown Street Market, Posada, State of the City Address, Arbor Day Celebration, Breakfast with Santa, Spring Fest, Tree Lighting Ceremony, Christmas with the COPS, National Night Out, Trick or Treat with the COPS, Pride of the Valley 5K Run, Mental Health Awareness and Veterans Day Ceremony, and Celebrate Baldwin Park Holiday Parade. This proposed budget also includes the newly implemented Measure BP Sales Tax Fund-Transactions and Use Taxes (TUT). The City has received $7,537,356 TUT as of May 2024 since the inception, April 2023. The projected revenue for FY 2024-25 is $5,713,352 and proposed expenditure is $810,314. The City will continue to take a balanced and conservative approach in managing expenditures, as well as seeking other sources of revenue to maintain a healthy reserve balance to meet future rising costs. unforeseen and/or Page 3 / 3 emergency situations. The City will continue to practice proactive planning, promote increased productivity, encourage efficiency in the workplace, seek new revenues, and reinvest in the community. Staff will continue to monitor appropriations and expenditure closely and will keep the Mayor and City Council apprised of any significant changes that will impact on the budget. ALTERNATIVES In the event the budget is not adopted by July 1, 2024, staff is recommending that the City Council approve Continuing Appropriation Resolution Nos. 2024-028; FA 2024-002; MFA 2024-002; HA 2024-004; and SA 2024-002, which will allow the City to operate with the prior fiscal year’s budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new program, including new capital expenditures, until such time as a new budget is adopted by the City Council. LEGAL REVIEW This report and resolutions have been reviewed and approved by the City Attorney as to form. ATTACHMENTS 1. Budget Resolution Nos. 2024-027; FA 2024-001; MFA 2024-001; HA 2024-003; and SA 2024-001 2. Continuing Appropriation Resolution Nos. 2024-028; FA 2024-002; MFA 2024-002; HA 2024-004; and SA 2024-002 3. FY2024-25 Proposed Budget (Summary). The proposed line-item budget will be available on the City’s website by June 13, 2024. 4. FY2024-25 Projected Fund Balance. 5. FY2024-25 Proposed General Fund Reserve Bar Chart Attachment 1 RESOLUTION NO. 2024-027 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Chief Executive Officer and Director of Finance and as modified by the City Council for said fiscal year. A Budget is attached to this Resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several departments, offices, and agencies for the respective objects and purposes therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicab le ordinances of the City and statutes of the State. SECTION 3. That the authority granted for making expenditures from other than the General Fund shall be limited to the actual amount of money received from the source of funds indicated in the Budget for each department, section, or purpose, and no liability upon the General Fund is assumed or can be imposed in excess of such amounts as may be provided therefore in this Budget from the General Fund. In the event that the amounts of money received and credited to the special funds exceed the amount herein estimated, such excess receipts shall be considered deferred allocations in such special funds, contingent upon such receipt and no expenditure thereof made except under the provisions as provided by law or ordinance. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the City Council by a majority vote of a quorum of the City Council. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. Attachment 1 (Continued) (C) Transfers up to $15,000 between cost center programs may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the City Council by a majority vote of a quorum of the City Council. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the City Council for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss: CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2024-027 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________ CHRISTOPHER SAENZ CITY CLERK Attachment 1 (Continued) RESOLUTION NO. FA 2024-001 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 NOW THEREFORE, THE FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Financing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. FA 2024-001 was duly and regularly approved and adopted by the Members of the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK Attachment 1 (Continued) RESOLUTION NO. HA 2024-003 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 THE HOUSING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Housing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Housing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. HA 2024-003 was duly and regularly approved and adopted by the Members of the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK Attachment 1 (Continued) RESOLUTION NO. MFA 2024-001 A RESOLUTION OF THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 THE MUNICIPAL FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Municipal Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Municipal Financing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. MFA 2024-001 was duly and regularly approved and adopted by the Members of the Municipal Financing Authority of the City of Baldwin Park at a regular meeting of the Municipal Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK None Attachment 1 (Continued) RESOLUTION NO. SA 2024-001 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 THE SUCCESSOR AGENCY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY AS RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Successor Agency of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Successor Agency and as modified by the Agency Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the Authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Agency Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Agency Board by a majority vote of a quorum of the Agency Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Agency Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the Secretary shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, Secretary of the Successor Agency of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. SA 2024-001 was duly and regularly approved and adopted by the Members of the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ SECRETARY Attachment 2 RESOLUTION NO. 2024-028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the City needs an operating budget to function financially, and WHEREAS, the City desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the City Council has a properly approved budget for fiscal year 2023- 24. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The City adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Chief Executive Officer is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Mayor or presiding officer of the Baldwin Park City Council is hereby authorized to execute this resolution indicating its adoption by the City Council. Section 4. That this Resolution shall become effective retroactively as of July 1, 2023. Section 5. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Mayor ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2024-028 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ CHRISTOPHER SAENZ CITY CLERK Attachment 2 (Continued) RESOLUTION NO. FA 2024-002 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Financing Authority needs an operating budget to function financially, and WHEREAS, the Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Financing Authority has a properly approved budget for fiscal year 2023-24. NOW, THEREFORE BE IT RESOLVED BY THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY AND ORDER AS FOLLOWS: Section 1. The Financing Authority adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Financing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. FA 2024-002 was duly and regularly approved and adopted by the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________ Christopher Saenz City Clerk Attachment 2 (Continued) RESOLUTION NO. HA 2024-004 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Housing Authority needs an operating budget to function financially, and WHEREAS, the Housing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Housing Authority has a properly approved budget for fiscal year 2023-24. NOW THEREFORE, THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The Housing Authority adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Housing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Housing Authority is hereby authorized to execute this resolution indicating its adoption by the Housing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. HA 2024-004 was duly and regularly approved and adopted by the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________ CHRISTOPHER SAENZ CITY CLERK Attachment 2 (Continued) RESOLUTION NO. MFA 2024-002 A RESOLUTION OF THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Municipal Financing Authority needs an operating budget to function financially, and WHEREAS, the Municipal Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Municipal Financing Authority has a properly approved budget for fiscal year 2023-24. NOW THEREFORE THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The Municipal Financing Authority adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Municipal Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Municipal Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Municipal Financing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. MFA 2024-002 was duly and regularly approved and adopted by the Municipal Financing Authority of the City of Baldwin Park at a regular meeting of the Municipal Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _____________________ Christopher Saenz City Clerk Attachment 2 (Continued) RESOLUTION NO. SA 2024-002 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Successor Agency needs an operating budget to function financially, and WHEREAS, the Successor Agency desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Successor Agency has a properly approved budget for fiscal year 2023-24. NOW, THEREFORE THE SUCCESSOR AGENCY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The Successor Agency adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Successor Agency Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Successor Agency is hereby authorized to execute this resolution indicating its adoption by the Successor Agency. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. SA 2024-002 was duly and regularly approved and adopted by the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _____________________ CHRISTOPHER SAENZ CITY CLERK Fund Fund Description FY 2025 Proposed Revenues FY 2025 Proposed Expenditures Surplus / (Deficit) General Fund 100 General Fund* 38,328,256 41,417,628 (3,089,372) 110 Measure BP Sales Tax (TUT) 5,713,352 810,314 4,903,038 200 Future Development Fund** 32,360 1,186,316 (1,153,956) 210 Community Enhancement Fund** 100,000 181,900 (81,900) Subtotal - General Fund 44,173,968$ 43,596,158$ 577,810$ Internal Services Funds 401 Information and Support Services 1,345,293 1,605,293 (260,000) 402 Fleet Services 1,261,577 1,491,577 (230,000) 403 Internal Insurance 5,540,621 5,540,621 - Subtotal - Internal Services Funds 8,147,491$ 8,637,491$ (490,000)$ Special (Restricted) Funds 205 Federal Asset Forfeiture - 57,043 (57,043) 208 Law Enforcement Development Impact 20,600 25,000 (4,400) 209 AB74 Public Safety Enhancement - 22,589 (22,589) 220 Community Development Block Grant 2,251,054 2,303,667 (52,613) 221 H.O.M.E. (Home Investment Partnership Program) 4,091,516 3,600,511 491,005 222 CAL Home 100 - 100 230 AB1693 Business Improvement Fees 135,200 157,106 (21,906) 231 Air Quality Management 94,632 133,012 (38,380) 234 Park Fees (Quimby Act) 220,000 2,546,571 (2,326,571) 235 General Plan Fees 162,000 559,545 (397,545) 236 Public Art Fees 33,000 - 33,000 237 Cannabis Fees 738,333 738,333 0 240 Gasoline Tax 1,964,162 1,961,589 2,573 241 Surface Transportation Program 18,000 985,785 (967,785) 243 Bicycle and Pedestrian Safety 296,095 - 296,095 244 Proposition A 2,265,346 2,168,467 96,879 245 Proposition C 1,651,707 2,782,907 (1,131,200) 246 AB939 Integrated Waste Management 643,000 669,479 (26,479) 247 Oil Recycling Grant 10,000 11,637 (1,637) 249 Storm Drains NPDS 175,100 173,415 1,685 250 Assessment District 14,630 - 14,630 251 Street Lighting and Landscape 2,332,673 2,753,675 (421,002) 252 Parks Maintenance Assessment District 1,107,280 1,107,280 - 253 Proposition A - Parks 60 - 60 254 Measure R Local Return 1,248,280 2,326,349 (1,078,069) 255 Measure M 2,733,014 3,035,428 (302,414) 256 SB1 Road Repair & Accountability 1,852,108 3,162,093 (1,309,985) 257 Traffic Mitigation Fees 1,600 - 1,600 258 Measure W 5,575,690 15,556,965 (9,981,275) 270 Grants Fund 20,350,263 18,890,257 1,460,006 271 Police Grants Fund 193,393 169,151 24,242 275 American Rescue Plan Act 10,000 9,553,590 (9,543,590) 280 Cooperative Agreements Contributions 15,000 15,000 - 450 BPROUD Utility District 3,000 4,550 (1,550) Subtotal Special Funds 50,206,836$ 75,519,993$ (25,313,156)$ TOTAL GENERAL, INTERNAL SERVICES, & SPECIAL FUNDS 102,528,295$ 127,753,642$ (25,225,347)$ City of Baldwin Park Fiscal Year 2024-2025 Proposed Budget Attachment 3 Fund Fund Description FY 2025 Proposed Revenues FY 2025 Proposed Expenditures Surplus / (Deficit) City of Baldwin Park Fiscal Year 2024-2025 Proposed Budget Financing Authority Funds 610 COP Lease Payment 590,399 590,399 - 651 Pension Obligation Bond 2019 3,844,972 3,846,623 (1,651) 660 Measure M Rev Bond 588,669 1,923,232 (1,334,563) Subtotal Financing Authority Funds 5,024,040$ 6,360,254$ (1,336,214)$ Successor Agency Funds Capital Projects 806 Sierra Vista Capital Project 116,741 116,741 - Subtotal Capital Projects 116,741$ 116,741$ -$ Debt Service 838 BP Merged 2017 Refinance 1,090,263 1,086,883 3,380 Subtotal Debt Service 1,090,263$ 1,086,883$ 3,380$ Low/Mod Housing 890 Low/Mod Income Housing 127,000 953,908 (826,908) Subtotal Low/Mod Housing 127,000$ 953,908$ (826,908)$ TOTAL SUCCESSOR AGENCY FUNDS 1,334,004$ 2,157,531$ (823,527.83)$ Housing Authority 901 Housing Voucher Choice 9,461,435 9,502,111 (40,676) 902 Housing Authority American Rescue Plan Act 827,588 777,774 49,814 905 Public Housing 109,599 197,410 (87,811) 910 CIAP 30,825 30,825 - Subtotal Housing Authority Funds 10,429,447$ 10,508,120$ (78,672.62)$ COMBINED GRAND TOTAL - ALL FUNDS 119,315,786$ 146,779,547$ (27,463,761)$ 9,929,084$ * The Projected General Fund Reserve Balance at June 30, 2025 is: ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 3 (Continued) Projected 2025 2025 2025 2025 Projected Fund Balance Proposed Proposed Proposed Proposed Fund Balance Fund Fund Description 06/30/2024 Revenues Transfers In Expenditures Transfers Out 06/30/2025 General Fund 100 General Fund* 43,845,179 37,770,923 557,333 40,623,501 794,127 40,755,807 110 Measure BP Sales Tax (TUT) 8,693,724 5,713,352 - 810,314 - 13,596,762 200 Future Development Fund** 4,290,027 32,360 - 1,186,316 - 3,136,071 210 Community Enhancement Fund** 631,438 100,000 - 181,900 - 549,538 Subtotal - General Fund 57,460,368$ 43,616,635$ 557,333$ 42,802,031$ 794,127$ 58,038,177$ Internal Services Funds 401 Information and Support Services 312,132 1,345,293 - 1,605,293 - 52,132 402 Fleet Services 283,768 1,261,577 - 1,491,577 - 53,768 403 Internal Insurance (7,761,547) 5,540,621 - 5,540,621 - (7,761,547) 404 Capital Equipment (3,791) - - - - (3,791) Subtotal - Internal Services Funds (7,169,439)$ 8,147,491$ -$ 8,637,491$ -$ (7,659,439)$ Special (Restricted) Funds 205 Federal Asset Forfeiture 83,104 - - 57,043 - 26,061 206 State Asset Forfeiture 56,068 - - 49,000 - 7,068 207 Local Law Enforcement Block Grant 15,648 - - - - 15,648 208 Law Enforcement Development Impact 101,049 20,600 - 25,000 - 96,649 209 AB74 Public Safety Enhancement 126,471 - - 22,589 - 103,883 220 Community Development Block Grant 304,666 2,251,054 - 2,303,667 - 252,053 221 H.O.M.E. (Home Investment Partnership Program) 6,925,295 4,091,516 - 3,600,511 - 7,416,299 222 CAL Home 159,547 100 - - - 159,647 230 AB1693 Business Improvement Fees 22,225 135,200 - 157,106 - 319 231 Air Quality Management 96,199 94,632 - 133,012 - 57,819 232 Residential Development Fee 4 - - - - 4 233 Economic Development Grant 554 - - - - 554 234 Park Fees (Quimby Act) 2,335,571 220,000 - 2,546,571 - 9,000 235 General Plan Fees 578,519 162,000 - 559,545 - 180,975 236 Public Art Fees 253,190 33,000 - - - 286,190 237 Cannabis Fees (19,225) 738,333 - 181,000 557,333 (19,224) 240 Gasoline Tax (242,700) 1,964,162 - 1,961,589 - (240,127) 241 Surface Transportation Program 968,537 18,000 - 985,785 - 752 243 Bicycle and Pedestrian Safety 15 296,095 - - - 296,110 244 Proposition A 428,637 2,265,346 - 2,168,467 - 525,516 245 Proposition C 1,181,358 1,651,707 - 2,782,907 - 50,158 246 AB939 Integrated Waste Management 145,494 643,000 - 669,479 - 119,014 247 Oil Recycling Grant (11,192) 10,000 - 11,637 - (12,829) 249 Storm Drains NPDS 85,074 175,100 - 173,415 - 86,759 250 Assessment District 419,153 14,630 - - - 433,783 251 Street Lighting and Landscape 738,455 2,332,673 - 2,753,675 - 317,453 252 Parks Maintenance Assessment District 3,692 903,552 203,728 1,107,280 - 3,692 253 Proposition A - Parks 60 60 - - - 120 254 Measure R Local Return 1,112,412 1,248,280 - 2,326,349 - 34,343 255 Measure M 660,725 1,398,451 1,334,563 2,446,759 588,669 358,311 256 SB1 Road Repair & Accountability 2,876,198 1,852,108 - 3,162,093 - 1,566,213 257 Traffic Mitigation Fees (8,021) 1,600 - - - (6,421) 258 Measure W 14,154,035 5,575,690 - 15,556,965 - 4,172,760 City of Baldwin Park Fiscal Year 2024-2025 Projected Fund Balance Attachment 4 Projected 2025 2025 2025 2025 Projected Fund Balance Proposed Proposed Proposed Proposed Fund Balance Fund Fund Description 06/30/2024 Revenues Transfers In Expenditures Transfers Out 06/30/2025 259 Measure H 110,250 - - - - 110,250 270 Grants Fund (1,661,041) 20,350,263 - 18,890,257 - (201,035) 271 Police Grants Fund 90,771 193,393 - 169,151 - 115,013 275 American Rescue Plan Act 9,873,227 10,000 - 9,553,590 - 329,638 280 Cooperative Agreements Contributions 31,475 15,000 - 15,000 - 31,475 301 Building Reserve 10,213 - - - - 10,213 450 BPROUD Utility District 305,349 3,000 - 4,550 - 303,799 Subtotal Special Funds 42,311,061$ 48,668,545$ 1,538,291$ 74,373,991$ 1,146,002$ 16,997,904$ TOTAL GENERAL, INTERNAL SERVICES & SPECIAL FUNDS 92,601,990$ 100,432,671$ 2,095,624$ 125,813,513$ 1,940,129$ 67,376,643$ Financing Authority Funds 601 Debt Service 36,393 - - - - 36,393 610 COP Lease Payment - - 590,399 590,399 - - 635 BPFA/PM 2003 Tax Alloc 33,104 - - - - 33,104 637 BPFA/CBD 1990 Refunding Loan 143 - - - - 143 650 Pension Obligation Bond 3,355 - - - - 3,355 651 Pension Obligation Bond 2019 191,917 3,844,972 - 3,846,623 - 190,266 660 Measure M Rev Bond 3,175,592 - 588,669 588,669 1,334,563 1,841,029 Subtotal Financing Authority Funds 3,440,504$ 3,844,972$ 1,179,068$ 5,025,691$ 1,334,563$ 2,104,290$ Successor Agency Funds Capital Projects 806 Sierra Vista Capital Project 1,511,424 - 116,741 116,741 - 1,511,424 Subtotal Capital Projects 1,511,424$ -$ 116,741$ 116,741$ -$ 1,511,424$ Debt Service 838 BP Merged 2000 Refinance 2,471 1,090,263 - 970,142 116,741 5,851 Subtotal Debt Service 2,471$ 1,090,263$ -$ 970,142$ 116,741$ 5,851$ Low/Mod Housing 890 Low/Mod Income Housing 10,726,851 127,000 - 953,908 - 9,899,942 Subtotal Low/Mod Housing 10,726,851$ 127,000$ -$ 953,908$ -$ 9,899,942$ TOTAL SUCCESSOR AGENCY FUNDS 12,240,745$ 1,217,263$ 116,741$ 2,040,791$ 116,741$ 11,417,217$ Housing Authority 901 Housing Voucher Choice 51,632 9,461,435 - 9,502,111 - 10,956 902 Housing Authority American Rescue Plan Act 208,769 827,588 - 777,774 - 258,584 905 Public Housing 285,057 78,774 30,825 197,410 - 197,246 910 CIAP - 30,825 - - 30,825 - Subtotal Housing Authority Funds 545,458$ 10,398,622$ 30,825$ 10,477,295$ 30,825$ 466,786$ COMBINED GRAND TOTAL - ALL FUNDS 108,828,697$ 115,893,528$ 3,422,257$ 143,357,289$ 3,422,257$ 81,364,936$ $ 9,929,084 * The Projected General Fund Reserve Balance at June 30, 2025 is: ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 4 (Continued) General Fund Reserve Bar Chart - Fiscal Year 2024-25 Projected $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 2016 2017 2018 2019 2020 2021 2022 2023 2024 Projected 2025 Projected $7,572,817 $7,090,375 $8,484,704 $9,409,180 $9,730,683 $10,465,582 $11,304,427 $12,134,376 $13,018,456 $9,929,084 Note: This table does not include the Future Development Fund or Community Enhancement Fund. Attachment 5 FINANCE AUTHORITY REGULAR MEETING Agenda June 19, 2024, 7:00 PM Chair Vice Chair Board Member Board Member Board Member Emmanuel J. Estrada Jean M. Ayala Alejandra Avila Daniel Damian Monica Garcia Welcome to your Finance Authority Meeting We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the Board Members and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. How to watch The City of Baldwin Park provides two ways to watch a Finance Authority meeting: In Person Most Finance Authority meetings take place at City Hall, 14403 E. Pacific Ave., Baldwin Park, CA 91706 Online Audio streaming will be available at https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011. Public Comments The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk. Public Communication There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to comments@baldwinpark.com. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting. CALL TO ORDER ROLL CALL PUBLIC COMMUNICATIONS CONSENT CALENDAR 1. Treasurer’s Report FA – March 2024 Staff recommends that the Board receive and file the Treasurer’s Report for March 2024. 2. Treasurer’s Report FA – April 2024 Staff recommends that the Board receive and file the Treasurer’s Report for April 2024. PUBLIC HEARING 3. Public Hearing and Adoption of the Budget for Fiscal Year 2024-25 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency Staff recommends that the City Council open a public hearing, and following the public hearing, adopt the fiscal year 2024-25 Budget for: • City of Baldwin Park by Resolution No. 2024-027, and • Finance Authority by Resolution No. FA 2024-001, and • Municipal Financing Authority by Resolution No. MFA 2024-001, and • Housing Authority by Resolution No. HA 2024-003, and • Successor Agency by Resolution No. SA 2024-001 ADJOURNMENT CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at kroman@baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) STAFF REPORT ITEM NO. _____FA 1 _____ Page 1 / 1 TO: Chair and Members of the Finance Authority FROM: Rose Tam, Director of Finance PREPARED BY: Anthony Ceballos, Accountant DATE: June 19, 2024 SUBJECT: Treasurer’s Report FA – March 2024 SUMMARY Attached is the Treasurer’s Report for the month of March 2024. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer’s Report for March 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit “A”, Treasurer’s Report STAFF REPORT ITEM NO. ___FA 2____ Page 1 / 1 TO: Chair and Members of the Finance Authority FROM: Rose Tam, Director of Finance PREPARED BY: Anthony Ceballos, Accountant DATE: June 19, 2024 SUBJECT: Treasurer’s Report FA – April 2024 SUMMARY Attached is the Treasurer’s Report for the month of April 2024. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer’s Report for April 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit “A”, Treasurer’s Report ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) *City-Including General Fund & all other Special Revenue Funds 4.272%Varies Varies 9,466,047.01$ 9,466,047.01$ 9,466,047.01$ 9,466,047.01$ *Housing Authority 4.272%Varies Varies 426.28 426.28 426.28 426.28 9,466,473.29 9,466,473.29 9,466,473.29 9,466,473.29 Certificate of Deposit *Traditions Bancorp Inc. (Cambridge Investment Research)4.650%11/4/2022 11/4/2024 250,000.00 250,000.00 250,000.00 249,095.00 *BMO 5.400%4/26/2024 7/26/2024 10,000,000.00 10,000,000.00 10,000,000.00 10,005,917.80 10,250,000.00 10,250,000.00 10,250,000.00 10,255,012.80 US Treasury Securities *United States Treas NTS 3.000T 07/31/24 B/E DTD 07/31/22 1st CPN DTE 01/31/23 CPN PMT Semi Annual (Multi-Bank Securities Inc.)3.000%7/13/2023 7/31/2024 6,500,000.00 6,500,000.00 6,500,000.00 6,460,870.00 *United States Treas Bills 0.000% 08/22/24 B/E DTD 02/22/24 (Piper Sandler & Co.)0.000%2/22/2024 8/22/2024 3,000,000.00 3,000,000.00 3,000,000.00 2,950,770.00 *United States Treas Bills 0.000% 09/26/24 B/E DTD 03/28/24 (Piper Sandler & Co.)0.000%4/3/2024 9/26/2024 10,000,000.00 10,000,000.00 10,000,000.00 9,786,400.00 19,500,000.00 19,500,000.00 19,500,000.00 19,198,040.00 US Government Bonds *Federal Natl Mtg Assn 5.210% 02/14/25 B/E DTD 02/16/24 Callable 08/14/24 @ 100.000 (Multi-Bank Securities Inc.)5.210%2/16/2024 2/14/2025 2,000,000.00 2,000,000.00 2,000,000.00 1,994,880.00 *Federal Natl Mtg Assn 5.210% 02/14/25 B/E DTD 02/16/24 Callable 08/14/24 @ 100.000 (Piper Sandler & Co.)5.210%2/16/2024 2/14/2025 2,000,000.00 2,000,000.00 2,000,000.00 1,994,880.00 *Federal Home LN BKS CONS BD 5.250% 12/30/24 B/E DTD 03/28/24 Callable 06/28/24 @ 100.000 (Piper Sandler & Co.)5.250%4/2/2024 12/30/2024 5,000,000.00 5,000,000.00 5,000,000.00 4,996,050.00 *Federal Home LN BKS CONS BD 5.350% 04/3/25 B/E DTD 04/4/24 Callable 07/3/24 @ 100.000 Moody Rating Aaa (Piper Sandler & Co.)5.350%4/4/2024 4/3/2025 7,000,000.00 7,000,000.00 7,000,000.00 6,993,980.00 *Federal Home LN BKS CONS BD 5.180% 10/2/25 B/E DTD 04/2/24 Callable 01/2/25 @ 100.000 Moody Rating Aaa S & P (Piper Sandler & Co.)5.180%4/2/2024 10/2/2025 7,000,000.00 7,000,000.00 7,000,000.00 6,981,030.00 *Federal Home LN BKS CONS BD 5.125% 03/27/26 B/E DTD 03/28/24 Callable 12/27/24 @ 100.000 Moody Rating Aaa S & P (Piper Sandler & Co.)5.125%4/2/2024 3/27/2026 7,000,000.00 7,000,000.00 7,000,000.00 6,973,400.00 30,000,000.00 30,000,000.00 30,000,000.00 29,934,220.00 US Bank - Debt Service Trustee Accounts *Fiscal Agent Funds (Trust/Debt Service Fund)Varies Varies Varies 3,883,298.33 3,883,298.33 3,883,298.33 3,883,298.33 *Fiscal Agent Funds - Successor Agency (Trust/Debt Service Fund Varies Varies Varies 866.18 866.18 866.18 866.18 3,884,164.51 3,884,164.51 3,884,164.51 3,884,164.51 73,100,637.80$ 73,100,637.80$ 73,100,637.80$ 72,737,910.60$ Total Investments 73,100,637.80$ Cash with BMO 4,763,069.78 244,403.29 1.72 683,290.23 1,588,316.03 1,054,234.48 Total Cash with BMO 8,333,315.53 Investment Brokerage (Cash & Cash Equivalents)21,720.55 Total Cash and Investments $81,455,673.88 Money Market Plus Successor Agency CITY OF BALDWIN PARK TREASURER'S REPORT 4/30/2024 Housing Authority City Miscellaneous Cash (W/C, P/R) City Checking (General) CNG Station CITY OF BALDWIN PARK TREASURER'S REPORT 4/30/2024 Approved by: Rose Tam Director of Finance Statement of Investment Policy. * There was multiple investment purchase transactions made for the month of April 2024 and several deposits/withdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's * Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. STAFF REPORT ITEM NO. ____FA 3____ Page 1 / 3 TO: Chair and Members of the Finance Authority FROM: Enrique C. Zaldivar, Chief Executive Officer Rose Tam, Director of Finance DATE: June 19, 2024 SUBJECT: Public Hearing and Adoption of the Budget for Fiscal Year 2024-25 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency SUMMARY The Mayor and the City Council are required to adopt a budget annually for each fiscal year for the City and hold a public hearing for its consideration and approval. In addition, they must also adopt budgets for the Financing Authority, Municipal Financing Authority, Housing Authority, and the Successor Agency to the Dissolved Community Development Commission, where they also sit as Board Members. Attached is the proposed budget for fiscal year 2024-25 and the resolutions which approve the adoption of the budget. The capital improvement projects (CIP) proposed budget for fiscal year 2024-25 is not included and will be presented at a later date. RECOMMENDATION Staff recommends that the City Council open a public hearing, and following the public hearing, adopt the fiscal year 2024-25 Budget for: • City of Baldwin Park by Resolution No. 2024-027, and • Finance Authority by Resolution No. FA 2024-001, and • Municipal Financing Authority by Resolution No. MFA 2024-001, and • Housing Authority by Resolution No. HA 2024-003, and • Successor Agency by Resolution No. SA 2024-001 FISCAL IMPACT General Fund (100) Revenues $ 38,328,256 Expenditures $ 41,417,628 Deficit $ (3,089,372) Other Funds – Expenditures Measure BP Sales Tax (TUT) Fund $ 810,314 Future Development Fund $ 1,186,316 Community Enhancement Fund $ 181,900 Internal Service Funds $ 8,637,491 Special Revenue Funds $ 75,519,993 Finance Authority $ 6,360,254 Successor Agency $ 2,157,531 Housing Authority $ 10,508,120 Total Other Funds – Expenditures $ 105,361,919 TOTAL BUDGET (CITY-WIDE EXPENDITURES) $ 146,779,547 Page 2 / 3 BACKGROUND The Mayor and the City Council are required to adopt a budget each fiscal year for the City and its respective Agencies and Authorities to operate. The Chief Executive Officer and Director of Finance met initially with each member of the Executive Team and their managers/supervisors/assistants to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled and presented to the Mayor and City Council to review and consider. The Mayor and the City Council are also required to hold a public hearing, and at the conclusion of the public hearing, the City may adopt the budget as originally filed or changed by it. The Public Hearing Notice was posted as required. The City-wide total proposed budget for Fiscal Year 2024-25 is $146,779,547. The total projected General Fund revenue is $38,341,837 and expenditure is $41,440,790 with a projected deficit of $3,098,953. Due to the onset of COVID-19 in FY 2020-21, many programs were suspended for approximately a year. Combined with savings from vacant positions and funding from ARPA for many programs and projects, the City has generated a surplus over the past 3 fiscal years (FY 2021, 2022, 2023), amounts to $3.9M that has been added to the General Fund reserve. The surplus can be utilized to support the projected deficit due to increases in expenditure. The projected General Fund Reserve balance at the end of the fiscal year will be $9.9 million. The General Fund revenue is expected to increase by $752,435 from the prior year. The projected increases are mainly from sales tax, utility users tax, property tax in lieu of VLF, franchise fees, business licenses, transient occupancy tax, SB211 passthrough from the redevelopment property tax (former RDA project areas) and interest earnings. We projected $557,333 to be transferred to the General Fund from the cannabis public benefit fees to be used to fund safety, community enhancement, as well as funding youth and community services. A smal l percentage is used to fund administration costs and related legal expenses. The City’s General Fund proposed expenditures are $41,417,628, an increase of $4.9 million from the prior year. The increases is due to inflation, causing the cost of everything to increase. The other main reason here is due to the proposed COLA increase including part-time employees, health insurance, other MOU related costs, and increase in CalPERS pension cost. The COLA adjustments will enhance city-wide salaries making the City more competitive in hiring and employee retention. Public safety continues to be the priority of the City. Therefore, another major increase is the public safety budget due to the planned filling of police officer vacancies and contractual obligations. The increases in personnel and maintenance/operation are mainly due to the COLA and CPI. The General Fund projected expenditures also include an estimated cost of $513,060 to support many special events, programs, and quality of life activities to benefit the residents, business, and the community. These special events, programs and activities include but are not limited to the 4th of July Celebration, Concerts in the Park, Downtown Street Market, Posada, State of the City Address, Arbor Day Celebration, Breakfast with Santa, Spring Fest, Tree Lighting Ceremony, Christmas with the COPS, National Night Out, Trick or Treat with the COPS, Pride of the Valley 5K Run, Mental Health Awareness and Veterans Day Ceremony, and Celebrate Baldwin Park Holiday Parade. This proposed budget also includes the newly implemented Measure BP Sales Tax Fund-Transactions and Use Taxes (TUT). The City has received $7,537,356 TUT as of May 2024 since the inception, April 2023. The projected revenue for FY 2024-25 is $5,713,352 and proposed expenditure is $810,314. The City will continue to take a balanced and conservative approach in managing expenditures, as well as seeking other sources of revenue to maintain a healthy reserve balance to meet future rising costs. unforeseen and /or emergency situations. The City will continue to practice proactive planning, promote increased productivity, Page 3 / 3 encourage efficiency in the workplace, seek new revenues, and reinvest in the community. Staff will continue to monitor appropriations and expenditure closely and will keep the Mayor and City Council apprised of any significant changes that will impact on the budget. ALTERNATIVES In the event the budget is not adopted by July 1, 2024, staff is recommending that the City Council approve Continuing Appropriation Resolution Nos. 2024-028; FA 2024-002; MFA 2024-002; HA 2024-004; and SA 2024-002, which will allow the City to operate with the prior fiscal year’s budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new program, including new capital expenditures, until such time as a new budget is adopted by the City Council. LEGAL REVIEW This report and resolutions have been reviewed and approved by the City Attorney as to form. ATTACHMENTS 1. Budget Resolution Nos. 2024-027; FA 2024-001; MFA 2024-001; HA 2024-003; and SA 2024-001 2. Continuing Appropriation Resolution Nos. 2024-028; FA 2024-002; MFA 2024-002; HA 2024-004; and SA 2024-002 3. FY2024-25 Proposed Budget (Summary). The proposed line-item budget will be available on the City’s website by June 13, 2024. 4. FY2024-25 Projected Fund Balance. 5. FY2024-25 Proposed General Fund Reserve Bar Chart Attachment 1 RESOLUTION NO. 2024-027 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Chief Executive Officer and Director of Finance and as modified by the City Council for said fiscal year. A Budget is attached to this Resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several departments, offices, and agencies for the respective objects and purposes therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicab le ordinances of the City and statutes of the State. SECTION 3. That the authority granted for making expenditures from other than the General Fund shall be limited to the actual amount of money received from the source of funds indicated in the Budget for each department, section, or purpose, and no liability upon the General Fund is assumed or can be imposed in excess of such amounts as may be provided therefore in this Budget from the General Fund. In the event that the amounts of money received and credited to the special funds exceed the amount herein estimated, such excess receipts shall be considered deferred allocations in such special funds, contingent upon such receipt and no expenditure thereof made except under the provisions as provided by law or ordinance. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the City Council by a majority vote of a quorum of the City Council. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. Attachment 1 (Continued) (C) Transfers up to $15,000 between cost center programs may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the City Council by a majority vote of a quorum of the City Council. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the City Council for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss: CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2024-027 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________ CHRISTOPHER SAENZ CITY CLERK Attachment 1 (Continued) RESOLUTION NO. FA 2024-001 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 NOW THEREFORE, THE FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Financing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. FA 2024-001 was duly and regularly approved and adopted by the Members of the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK Attachment 1 (Continued) RESOLUTION NO. HA 2024-003 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 THE HOUSING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Housing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Housing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. HA 2024-003 was duly and regularly approved and adopted by the Members of the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK Attachment 1 (Continued) RESOLUTION NO. MFA 2024-001 A RESOLUTION OF THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 THE MUNICIPAL FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Municipal Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Municipal Financing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. MFA 2024-001 was duly and regularly approved and adopted by the Members of the Municipal Financing Authority of the City of Baldwin Park at a regular meeting of the Municipal Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK None Attachment 1 (Continued) RESOLUTION NO. SA 2024-001 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 THE SUCCESSOR AGENCY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY AS RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Successor Agency of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Successor Agency and as modified by the Agency Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the Authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Agency Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Agency Board by a majority vote of a quorum of the Agency Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Agency Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the Secretary shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, Secretary of the Successor Agency of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. SA 2024-001 was duly and regularly approved and adopted by the Members of the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ SECRETARY Attachment 2 RESOLUTION NO. 2024-028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the City needs an operating budget to function financially, and WHEREAS, the City desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the City Council has a properly approved budget for fiscal year 2023- 24. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The City adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Chief Executive Officer is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Mayor or presiding officer of the Baldwin Park City Council is hereby authorized to execute this resolution indicating its adoption by the City Council. Section 4. That this Resolution shall become effective retroactively as of July 1, 2023. Section 5. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Mayor ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2024-028 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ CHRISTOPHER SAENZ CITY CLERK Attachment 2 (Continued) RESOLUTION NO. FA 2024-002 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Financing Authority needs an operating budget to function financially, and WHEREAS, the Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Financing Authority has a properly approved budget for fiscal year 2023-24. NOW, THEREFORE BE IT RESOLVED BY THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY AND ORDER AS FOLLOWS: Section 1. The Financing Authority adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Financing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. FA 2024-002 was duly and regularly approved and adopted by the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________ Christopher Saenz City Clerk Attachment 2 (Continued) RESOLUTION NO. HA 2024-004 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Housing Authority needs an operating budget to function financially, and WHEREAS, the Housing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Housing Authority has a properly approved budget for fiscal year 2023-24. NOW THEREFORE, THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The Housing Authority adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Housing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Housing Authority is hereby authorized to execute this resolution indicating its adoption by the Housing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. HA 2024-004 was duly and regularly approved and adopted by the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________ CHRISTOPHER SAENZ CITY CLERK Attachment 2 (Continued) RESOLUTION NO. MFA 2024-002 A RESOLUTION OF THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Municipal Financing Authority needs an operating budget to function financially, and WHEREAS, the Municipal Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Municipal Financing Authority has a properly approved budget for fiscal year 2023-24. NOW THEREFORE THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The Municipal Financing Authority adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Municipal Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Municipal Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Municipal Financing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. MFA 2024-002 was duly and regularly approved and adopted by the Municipal Financing Authority of the City of Baldwin Park at a regular meeting of the Municipal Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _____________________ Christopher Saenz City Clerk Attachment 2 (Continued) RESOLUTION NO. SA 2024-002 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Successor Agency needs an operating budget to function financially, and WHEREAS, the Successor Agency desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Successor Agency has a properly approved budget for fiscal year 2023-24. NOW, THEREFORE THE SUCCESSOR AGENCY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The Successor Agency adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Successor Agency Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Successor Agency is hereby authorized to execute this resolution indicating its adoption by the Successor Agency. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. SA 2024-002 was duly and regularly approved and adopted by the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _____________________ CHRISTOPHER SAENZ CITY CLERK Fund Fund Description FY 2025 Proposed Revenues FY 2025 Proposed Expenditures Surplus / (Deficit) General Fund 100 General Fund* 38,328,256 41,417,628 (3,089,372) 110 Measure BP Sales Tax (TUT) 5,713,352 810,314 4,903,038 200 Future Development Fund** 32,360 1,186,316 (1,153,956) 210 Community Enhancement Fund** 100,000 181,900 (81,900) Subtotal - General Fund 44,173,968$ 43,596,158$ 577,810$ Internal Services Funds 401 Information and Support Services 1,345,293 1,605,293 (260,000) 402 Fleet Services 1,261,577 1,491,577 (230,000) 403 Internal Insurance 5,540,621 5,540,621 - Subtotal - Internal Services Funds 8,147,491$ 8,637,491$ (490,000)$ Special (Restricted) Funds 205 Federal Asset Forfeiture - 57,043 (57,043) 208 Law Enforcement Development Impact 20,600 25,000 (4,400) 209 AB74 Public Safety Enhancement - 22,589 (22,589) 220 Community Development Block Grant 2,251,054 2,303,667 (52,613) 221 H.O.M.E. (Home Investment Partnership Program) 4,091,516 3,600,511 491,005 222 CAL Home 100 - 100 230 AB1693 Business Improvement Fees 135,200 157,106 (21,906) 231 Air Quality Management 94,632 133,012 (38,380) 234 Park Fees (Quimby Act) 220,000 2,546,571 (2,326,571) 235 General Plan Fees 162,000 559,545 (397,545) 236 Public Art Fees 33,000 - 33,000 237 Cannabis Fees 738,333 738,333 0 240 Gasoline Tax 1,964,162 1,961,589 2,573 241 Surface Transportation Program 18,000 985,785 (967,785) 243 Bicycle and Pedestrian Safety 296,095 - 296,095 244 Proposition A 2,265,346 2,168,467 96,879 245 Proposition C 1,651,707 2,782,907 (1,131,200) 246 AB939 Integrated Waste Management 643,000 669,479 (26,479) 247 Oil Recycling Grant 10,000 11,637 (1,637) 249 Storm Drains NPDS 175,100 173,415 1,685 250 Assessment District 14,630 - 14,630 251 Street Lighting and Landscape 2,332,673 2,753,675 (421,002) 252 Parks Maintenance Assessment District 1,107,280 1,107,280 - 253 Proposition A - Parks 60 - 60 254 Measure R Local Return 1,248,280 2,326,349 (1,078,069) 255 Measure M 2,733,014 3,035,428 (302,414) 256 SB1 Road Repair & Accountability 1,852,108 3,162,093 (1,309,985) 257 Traffic Mitigation Fees 1,600 - 1,600 258 Measure W 5,575,690 15,556,965 (9,981,275) 270 Grants Fund 20,350,263 18,890,257 1,460,006 271 Police Grants Fund 193,393 169,151 24,242 275 American Rescue Plan Act 10,000 9,553,590 (9,543,590) 280 Cooperative Agreements Contributions 15,000 15,000 - 450 BPROUD Utility District 3,000 4,550 (1,550) Subtotal Special Funds 50,206,836$ 75,519,993$ (25,313,156)$ TOTAL GENERAL, INTERNAL SERVICES, & SPECIAL FUNDS 102,528,295$ 127,753,642$ (25,225,347)$ City of Baldwin Park Fiscal Year 2024-2025 Proposed Budget Attachment 3 Fund Fund Description FY 2025 Proposed Revenues FY 2025 Proposed Expenditures Surplus / (Deficit) City of Baldwin Park Fiscal Year 2024-2025 Proposed Budget Financing Authority Funds 610 COP Lease Payment 590,399 590,399 - 651 Pension Obligation Bond 2019 3,844,972 3,846,623 (1,651) 660 Measure M Rev Bond 588,669 1,923,232 (1,334,563) Subtotal Financing Authority Funds 5,024,040$ 6,360,254$ (1,336,214)$ Successor Agency Funds Capital Projects 806 Sierra Vista Capital Project 116,741 116,741 - Subtotal Capital Projects 116,741$ 116,741$ -$ Debt Service 838 BP Merged 2017 Refinance 1,090,263 1,086,883 3,380 Subtotal Debt Service 1,090,263$ 1,086,883$ 3,380$ Low/Mod Housing 890 Low/Mod Income Housing 127,000 953,908 (826,908) Subtotal Low/Mod Housing 127,000$ 953,908$ (826,908)$ TOTAL SUCCESSOR AGENCY FUNDS 1,334,004$ 2,157,531$ (823,527.83)$ Housing Authority 901 Housing Voucher Choice 9,461,435 9,502,111 (40,676) 902 Housing Authority American Rescue Plan Act 827,588 777,774 49,814 905 Public Housing 109,599 197,410 (87,811) 910 CIAP 30,825 30,825 - Subtotal Housing Authority Funds 10,429,447$ 10,508,120$ (78,672.62)$ COMBINED GRAND TOTAL - ALL FUNDS 119,315,786$ 146,779,547$ (27,463,761)$ 9,929,084$ * The Projected General Fund Reserve Balance at June 30, 2025 is: ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 3 (Continued) Projected 2025 2025 2025 2025 Projected Fund Balance Proposed Proposed Proposed Proposed Fund Balance Fund Fund Description 06/30/2024 Revenues Transfers In Expenditures Transfers Out 06/30/2025 General Fund 100 General Fund* 43,845,179 37,770,923 557,333 40,623,501 794,127 40,755,807 110 Measure BP Sales Tax (TUT) 8,693,724 5,713,352 - 810,314 - 13,596,762 200 Future Development Fund** 4,290,027 32,360 - 1,186,316 - 3,136,071 210 Community Enhancement Fund** 631,438 100,000 - 181,900 - 549,538 Subtotal - General Fund 57,460,368$ 43,616,635$ 557,333$ 42,802,031$ 794,127$ 58,038,177$ Internal Services Funds 401 Information and Support Services 312,132 1,345,293 - 1,605,293 - 52,132 402 Fleet Services 283,768 1,261,577 - 1,491,577 - 53,768 403 Internal Insurance (7,761,547) 5,540,621 - 5,540,621 - (7,761,547) 404 Capital Equipment (3,791) - - - - (3,791) Subtotal - Internal Services Funds (7,169,439)$ 8,147,491$ -$ 8,637,491$ -$ (7,659,439)$ Special (Restricted) Funds 205 Federal Asset Forfeiture 83,104 - - 57,043 - 26,061 206 State Asset Forfeiture 56,068 - - 49,000 - 7,068 207 Local Law Enforcement Block Grant 15,648 - - - - 15,648 208 Law Enforcement Development Impact 101,049 20,600 - 25,000 - 96,649 209 AB74 Public Safety Enhancement 126,471 - - 22,589 - 103,883 220 Community Development Block Grant 304,666 2,251,054 - 2,303,667 - 252,053 221 H.O.M.E. (Home Investment Partnership Program) 6,925,295 4,091,516 - 3,600,511 - 7,416,299 222 CAL Home 159,547 100 - - - 159,647 230 AB1693 Business Improvement Fees 22,225 135,200 - 157,106 - 319 231 Air Quality Management 96,199 94,632 - 133,012 - 57,819 232 Residential Development Fee 4 - - - - 4 233 Economic Development Grant 554 - - - - 554 234 Park Fees (Quimby Act) 2,335,571 220,000 - 2,546,571 - 9,000 235 General Plan Fees 578,519 162,000 - 559,545 - 180,975 236 Public Art Fees 253,190 33,000 - - - 286,190 237 Cannabis Fees (19,225) 738,333 - 181,000 557,333 (19,224) 240 Gasoline Tax (242,700) 1,964,162 - 1,961,589 - (240,127) 241 Surface Transportation Program 968,537 18,000 - 985,785 - 752 243 Bicycle and Pedestrian Safety 15 296,095 - - - 296,110 244 Proposition A 428,637 2,265,346 - 2,168,467 - 525,516 245 Proposition C 1,181,358 1,651,707 - 2,782,907 - 50,158 246 AB939 Integrated Waste Management 145,494 643,000 - 669,479 - 119,014 247 Oil Recycling Grant (11,192) 10,000 - 11,637 - (12,829) 249 Storm Drains NPDS 85,074 175,100 - 173,415 - 86,759 250 Assessment District 419,153 14,630 - - - 433,783 251 Street Lighting and Landscape 738,455 2,332,673 - 2,753,675 - 317,453 252 Parks Maintenance Assessment District 3,692 903,552 203,728 1,107,280 - 3,692 253 Proposition A - Parks 60 60 - - - 120 254 Measure R Local Return 1,112,412 1,248,280 - 2,326,349 - 34,343 255 Measure M 660,725 1,398,451 1,334,563 2,446,759 588,669 358,311 256 SB1 Road Repair & Accountability 2,876,198 1,852,108 - 3,162,093 - 1,566,213 257 Traffic Mitigation Fees (8,021) 1,600 - - - (6,421) 258 Measure W 14,154,035 5,575,690 - 15,556,965 - 4,172,760 City of Baldwin Park Fiscal Year 2024-2025 Projected Fund Balance Attachment 4 Projected 2025 2025 2025 2025 Projected Fund Balance Proposed Proposed Proposed Proposed Fund Balance Fund Fund Description 06/30/2024 Revenues Transfers In Expenditures Transfers Out 06/30/2025 259 Measure H 110,250 - - - - 110,250 270 Grants Fund (1,661,041) 20,350,263 - 18,890,257 - (201,035) 271 Police Grants Fund 90,771 193,393 - 169,151 - 115,013 275 American Rescue Plan Act 9,873,227 10,000 - 9,553,590 - 329,638 280 Cooperative Agreements Contributions 31,475 15,000 - 15,000 - 31,475 301 Building Reserve 10,213 - - - - 10,213 450 BPROUD Utility District 305,349 3,000 - 4,550 - 303,799 Subtotal Special Funds 42,311,061$ 48,668,545$ 1,538,291$ 74,373,991$ 1,146,002$ 16,997,904$ TOTAL GENERAL, INTERNAL SERVICES & SPECIAL FUNDS 92,601,990$ 100,432,671$ 2,095,624$ 125,813,513$ 1,940,129$ 67,376,643$ Financing Authority Funds 601 Debt Service 36,393 - - - - 36,393 610 COP Lease Payment - - 590,399 590,399 - - 635 BPFA/PM 2003 Tax Alloc 33,104 - - - - 33,104 637 BPFA/CBD 1990 Refunding Loan 143 - - - - 143 650 Pension Obligation Bond 3,355 - - - - 3,355 651 Pension Obligation Bond 2019 191,917 3,844,972 - 3,846,623 - 190,266 660 Measure M Rev Bond 3,175,592 - 588,669 588,669 1,334,563 1,841,029 Subtotal Financing Authority Funds 3,440,504$ 3,844,972$ 1,179,068$ 5,025,691$ 1,334,563$ 2,104,290$ Successor Agency Funds Capital Projects 806 Sierra Vista Capital Project 1,511,424 - 116,741 116,741 - 1,511,424 Subtotal Capital Projects 1,511,424$ -$ 116,741$ 116,741$ -$ 1,511,424$ Debt Service 838 BP Merged 2000 Refinance 2,471 1,090,263 - 970,142 116,741 5,851 Subtotal Debt Service 2,471$ 1,090,263$ -$ 970,142$ 116,741$ 5,851$ Low/Mod Housing 890 Low/Mod Income Housing 10,726,851 127,000 - 953,908 - 9,899,942 Subtotal Low/Mod Housing 10,726,851$ 127,000$ -$ 953,908$ -$ 9,899,942$ TOTAL SUCCESSOR AGENCY FUNDS 12,240,745$ 1,217,263$ 116,741$ 2,040,791$ 116,741$ 11,417,217$ Housing Authority 901 Housing Voucher Choice 51,632 9,461,435 - 9,502,111 - 10,956 902 Housing Authority American Rescue Plan Act 208,769 827,588 - 777,774 - 258,584 905 Public Housing 285,057 78,774 30,825 197,410 - 197,246 910 CIAP - 30,825 - - 30,825 - Subtotal Housing Authority Funds 545,458$ 10,398,622$ 30,825$ 10,477,295$ 30,825$ 466,786$ COMBINED GRAND TOTAL - ALL FUNDS 108,828,697$ 115,893,528$ 3,422,257$ 143,357,289$ 3,422,257$ 81,364,936$ $ 9,929,084 * The Projected General Fund Reserve Balance at June 30, 2025 is: ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 4 (Continued) General Fund Reserve Bar Chart - Fiscal Year 2024-25 Projected $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 2016 2017 2018 2019 2020 2021 2022 2023 2024 Projected 2025 Projected $7,572,817 $7,090,375 $8,484,704 $9,409,180 $9,730,683 $10,465,582 $11,304,427 $12,134,376 $13,018,456 $9,929,084 Note: This table does not include the Future Development Fund or Community Enhancement Fund. Attachment 5 HOUSING AUTHORITY REGULAR MEETING Agenda June 19, 2024, 7:00 PM Chair Vice Chair Board Member Board Member Board Member Emmanuel J. Estrada Jean M. Ayala Alejandra Avila Daniel Damian Monica Garcia Welcome to your Housing Authority Meeting We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the Board Members and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. How to watch The City of Baldwin Park provides two ways to watch a Housing Authority meeting: In Person Most Housing Authority meetings take place at City Hall, 14403 E. Pacific Ave., Baldwin Park, CA 91706 Online Audio streaming will be available at https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011. Public Comments The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk. Public Communication There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to comments@baldwinpark.com. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting. CALL TO ORDER ROLL CALL PUBLIC COMMUNICATIONS CONSENT CALENDAR 1. Baldwin Park Housing Authority’s Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Register. 2. Treasurer’s Report HA – March 2024 Staff recommends that the Board receive and file the Treasurer’s Report for March 2024. 3. Treasurer’s Report HA – April 2024 Staff recommends that the Board receive and file the Treasurer’s Report for April 2024. PUBLIC HEARING 4. Public Hearing and Adoption of the Budget for Fiscal Year 2024-25 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency Staff recommends that the City Council open a public hearing, and following the public hearing, adopt the fiscal year 2024-25 Budget for: • City of Baldwin Park by Resolution No. 2024-027, and • Finance Authority by Resolution No. FA 2024-001, and • Municipal Financing Authority by Resolution No. MFA 2024-001, and • Housing Authority by Resolution No. HA 2024-003, and • Successor Agency by Resolution No. SA 2024-001 ADJOURNMENT CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at kroman@baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) STAFF REPORT ITEM NO. _____HA 1 _____ Page 1 / 1 TO: Chair and Members of the Housing Authority FROM: Rose Tam, Director of Finance PREPARED BY: Grace Nguyen, Senior Finance Clerk DATE: June 19, 2024 SUBJECT: Baldwin Park Housing Authority’s Warrants and Demands SUMMARY Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Register. FISCAL IMPACT The total of the Warrants and Demands for Housing Authority was $793,548.09. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The May 03, 2024 to Jun 06, 2024 Warrant check numbers 73035 through 73061 in the amount of $15,753.88 and Automated Clearing House (ACH) In the amount of $777,794.21 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law, and hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Happy Check Register 2. Happy Check Register ACH Check Register Report Date Range: 5/3/2024...6/6/2024 VMS Date Range:... Program:- Payment Type: Check Numbers: ... Direct Deposit: Exclude Direct Deposit Check Cleared: All Port Status: Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments:Omit Voided Payments Held Checks: Exclude Held Checks Grouped by: Sorted by: Check Number 6/6/2024 Check Number Check Date Payee Name AmountDDVMS Date 73035 06/01/2024 Julie L Fonseca $19.0006/01/2024 73036 06/01/2024 Leda D Bluitt $5072.0006/01/2024 73037 06/01/2024 Vanessa G Ross $109.0006/01/2024 73038 06/01/2024 Jacqueline Chaves $248.0006/01/2024 73039 06/01/2024 Carmen Rivera-Madrid $27.0006/01/2024 73040 06/01/2024 Xiomara A Martinez $21.0006/01/2024 73041 06/01/2024 City of Pomona Housing Authority $819.4406/01/2024 73042 06/01/2024 Ken Chi-Kin Yu $13.0006/01/2024 73043 06/01/2024 Jasmine Janae Rhodes $138.0006/01/2024 73044 06/01/2024 Monica A Escalante $45.0006/01/2024 73045 06/01/2024 Viridiana Medina $17.0006/01/2024 73046 06/01/2024 Christine A Rodriguez $38.0006/01/2024 73047 06/01/2024 Gwendolyn Jean Adams $16.0006/01/2024 73048 06/01/2024 Jess Edward Peralta $10.0006/01/2024 73049 06/01/2024 Ricky Garcia $31.0006/01/2024 73050 06/01/2024 Kellie D Towns $36.0006/01/2024 73051 06/01/2024 Elaina A Caldera $4.0006/01/2024 73052 06/01/2024 Manuel Ochoa $621.0003/04/2024 73053 06/01/2024 Maria L Lopez $21.0006/01/2024 73054 06/01/2024 Tricia J Haseltine $120.0006/01/2024 73055 06/01/2024 Eternal Link LLC $1893.0006/01/2024 73056 06/01/2024 Flemisha Perowe $135.0006/01/2024 73057 06/01/2024 George Ka Chun Chew $2494.0006/01/2024 73058 06/01/2024 City of Carlsbad $1121.4406/01/2024 73059 06/01/2024 Kerry Spelman, Authorized Signer $1198.0006/01/2024 73060 06/01/2024 Cameron Properties $1316.0006/01/2024 73061 06/01/2024 Mary F Ballesteros $171.0006/01/2024 Check Register Report GN 06/06/2024 Page 1Copyright © 2011-2024, HAPPY Software, Inc. $15,753.88Total 6Unit Count $1,438.17Average Weighted by Unit Count $492.31Average Hard to House Count Check Register Report GN 06/06/2024 Page 2Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report Date Range: 5/3/2024...6/6/2024 VMS Date Range:... Program:- Payment Type: Check Numbers: ... Direct Deposit: Include Direct Deposit Check Cleared: All Port Status: Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments:Omit Voided Payments Held Checks: Exclude Held Checks Grouped by: Sorted by: Check Number 6/6/2024 Check Number Check Date Payee Name AmountDDVMS Date 33710 06/01/2024 Y & H Investment, Inc.$1317.0006/01/2024 33711 06/01/2024 Eunice Property, LLC $1270.0006/01/2024 33712 06/01/2024 Wilson Apartment Associates L.P. $1816.0006/01/2024 33713 06/01/2024 Monet Huong Nguyen $3029.0006/01/2024 33714 06/01/2024 ASCENSION HOLDINGS LLC $1268.0006/01/2024 33715 06/01/2024 Tom Cinquegrani $513.0006/01/2024 33716 06/01/2024 Mark T. Fernandez $881.0006/01/2024 33717 06/01/2024 Melody (Muoi) Dao $1597.0006/01/2024 33718 06/01/2024 John W. Ruwitch and Anh Lam Truong $2012.0006/01/2024 33719 06/01/2024 Adam King Lee and Joyce Ng Lee $1374.0006/01/2024 33720 06/01/2024 Mingyu Qu $2201.0006/01/2024 33721 06/01/2024 SAE GROUP, LLC $2169.0006/01/2024 33722 06/01/2024 Wei Zhen Su $1600.0006/01/2024 33723 06/01/2024 Mallorca Apartments, LTD $3184.0006/01/2024 33724 06/01/2024 Michael I. or Ling Brooks $941.0006/01/2024 33725 06/01/2024 Cipriano Salazar Jr. $1612.0006/01/2024 33726 06/01/2024 Dung Tran $2357.0006/01/2024 33727 06/01/2024 $1395.0006/01/2024 33728 06/01/2024 Monrovia 612, LP $32959.0006/01/2024 33729 06/01/2024 Leslie K Ng $1684.0006/01/2024 33730 06/01/2024 Jun Hua Hu $2837.0006/01/2024 33731 06/01/2024 Lien Diep $1585.0006/01/2024 33732 06/01/2024 Rosa Lamas-Serratos $2369.0006/01/2024 33733 06/01/2024 Villa Olive Oak dba Oak Park- South $5468.0006/01/2024 33734 06/01/2024 Malcolm Oso $875.0006/01/2024 33735 06/01/2024 Dajojo, LLC $1285.0006/01/2024 33736 06/01/2024 Investor Trust Realty Group, Inc. $1427.0006/01/2024 33737 06/01/2024 Sieu Tuan Phan $3249.0006/01/2024 33738 06/01/2024 Don Norwood $1463.0006/01/2024 33739 06/01/2024 Ana Thai $921.0006/01/2024 33740 06/01/2024 SRI Properties No 15 LLC $1397.0006/01/2024 33741 06/01/2024 Larry Chow $1851.0006/01/2024 Check Register Report GN 06/06/2024 Page 1Copyright © 2011-2024, HAPPY Software, Inc. 33742 06/01/2024 T & T Asset Holding, LLC $537.0006/01/2024 33743 06/01/2024 Michael Alfred Alarcon $1269.0006/01/2024 33744 06/01/2024 Mousa Boushaaya $1798.0006/01/2024 33745 06/01/2024 Tuan Viet Ho $2190.0006/01/2024 33746 06/01/2024 Xiaomin Lin and Xiaoxi Wu $2717.0006/01/2024 33747 06/01/2024 Jun Ye and Ming Feng $1124.0006/01/2024 33748 06/01/2024 4324 Walnut St LLC $2118.0006/01/2024 33749 06/01/2024 El Monte Housing Partners LP - The $12188.0006/01/2024 33750 06/01/2024 Joseph T. Tung $1202.0006/01/2024 33751 06/01/2024 Alamitas LLC $232.0006/01/2024 33752 06/01/2024 Avalon Monrovia LLC $1473.0006/01/2024 33753 06/01/2024 Pro Management Inc. $1600.0006/01/2024 33754 06/01/2024 Andrew & Eva Fogg $1419.0006/01/2024 33755 06/01/2024 Heritage Park Villas LP $24918.0006/01/2024 33756 06/01/2024 Heritage Park Villas LP $3993.0006/01/2024 33757 06/01/2024 Manapa Enterprises LLC $1507.0006/01/2024 33758 06/01/2024 Villa Olive Oak dba Oak Park - South $8616.0006/01/2024 33759 06/01/2024 $11960.0006/01/2024 33760 06/01/2024 Palo Verde Apartments, LP $899.0006/01/2024 33761 06/01/2024 Sharon Campbell $3149.0006/01/2024 33762 06/01/2024 John M Jacquet Sr. $2000.0006/01/2024 33763 06/01/2024 Linda Alice Enriquez $2124.0006/01/2024 33764 06/01/2024 Ha X Van $4495.0006/01/2024 33765 06/01/2024 Chen Jackson $1210.0006/01/2024 33766 06/01/2024 Philip Tsui $337.0006/01/2024 33767 06/01/2024 Paul Yen $1719.0006/01/2024 33768 06/01/2024 Mie Chen $2778.0006/01/2024 33769 06/01/2024 Becky Binh Nguyet Luu or Eddie Ma $2131.0006/01/2024 33770 06/01/2024 Tinh Van Le $627.0006/01/2024 33771 06/01/2024 The Six Straws LLC $9646.0006/01/2024 33772 06/01/2024 Everardo Garcia $1669.0006/01/2024 33773 06/01/2024 Ngoc T. Lieu $3008.0006/01/2024 33774 06/01/2024 Alfred Tai-Kong Ho and Lisa Chen $562.0006/01/2024 33775 06/01/2024 Covina 023 Woods 206 LP c/o $882.0006/01/2024 33776 06/01/2024 Doreen Han $1662.0006/01/2024 33777 06/01/2024 PI Properties No. 94 LLC $1154.0006/01/2024 33778 06/01/2024 Cecilia Lan Cao $785.0006/01/2024 33779 06/01/2024 Baldwin Park Family Housing Limited $23853.0006/01/2024 33780 06/01/2024 Grace Chiou $901.0006/01/2024 33781 06/01/2024 Marina Alvarez $4405.0006/01/2024 33782 06/01/2024 Zhi Min Li and WXL Investments Inc. $945.0006/01/2024 33783 06/01/2024 Sui Man Mak $802.0006/01/2024 33784 06/01/2024 Henry Wong $2174.0006/01/2024 33785 06/01/2024 West Covina Senior Villas II, LP $506.0006/01/2024 33786 06/01/2024 Dung Trung Pham and Tammy Tram $364.0006/01/2024 33787 06/01/2024 Francisco J. Sanchez and Gloria $1045.0006/01/2024 Check Register Report GN 06/06/2024 Page 2Copyright © 2011-2024, HAPPY Software, Inc. 33788 06/01/2024 Blessed Rock of El Monte $28491.0006/01/2024 33789 06/01/2024 Blessed Rock of El Monte $4010.0006/01/2024 33790 06/01/2024 Joanne Pham Chau $2118.0006/01/2024 33791 06/01/2024 $10621.0006/01/2024 33792 06/01/2024 Alfonso Contreras $1308.0006/01/2024 33793 06/01/2024 Ryan Quach and Hue Cao $1886.0006/01/2024 33794 06/01/2024 Windwood West Covina, L.P. c/o GK $4497.0004/01/2024 33795 06/01/2024 Alta Vista Villas, LP c/o Yale $3491.0006/01/2024 33796 06/01/2024 West Covina Seniors Villas I $997.0006/01/2024 33797 06/01/2024 Post Brookhollow , LP $21818.0006/01/2024 33798 06/01/2024 Rahmat Ray Nehdar $1135.0006/01/2024 33799 06/01/2024 Alexander Chan $2260.0006/01/2024 33800 06/01/2024 Phat Binh Vuong $1242.0006/01/2024 33801 06/01/2024 Alan Wu $813.0006/01/2024 33802 06/01/2024 Lawe Family Trust $795.0006/01/2024 33803 06/01/2024 Henry Ho $1288.0006/01/2024 33804 06/01/2024 PAMA IV Properties, LP $5164.0006/01/2024 33805 06/01/2024 Roger Hin Nam Mak $9531.0006/01/2024 33806 06/01/2024 LAT Investments, LLC $3231.0006/01/2024 33807 06/01/2024 Kimmie Mu Matsunaga $4221.0006/01/2024 33808 06/01/2024 Xitlalai Del Real Sanchez $1560.0006/01/2024 33809 06/01/2024 Delgar IV LLC $1376.0006/01/2024 33810 06/01/2024 Mary L Haynes $1060.0006/01/2024 33811 06/01/2024 Betty Chim Lieu $1846.0006/01/2024 33812 06/01/2024 Clinett Glazis $309.0006/01/2024 33813 06/01/2024 Jim & Nancy Bailey $523.0006/01/2024 33814 06/01/2024 Kimberly Nguyen $1022.0006/01/2024 33815 06/01/2024 Gregory W. Pratt $4254.0006/01/2024 33816 06/01/2024 Joseph M. Kwok $2094.0006/01/2024 33817 06/01/2024 Leng Zhang and Bao Ying Jiang $1680.0006/01/2024 33818 06/01/2024 Mack E Titus $1232.0006/01/2024 33819 06/01/2024 Lois J Gaston $1737.0006/01/2024 33820 06/01/2024 Doan & Lily Thi $2100.0006/01/2024 33821 06/01/2024 El Monte Affordable Housing Partner $2357.0006/01/2024 33822 06/01/2024 Jose Baudelio Delgado $349.0006/01/2024 33823 06/01/2024 Larry Mimms $1600.0006/01/2024 33824 06/01/2024 Jaime Jimenez $702.0006/01/2024 33825 06/01/2024 Guillermo Vasquez $2641.0006/01/2024 33826 06/01/2024 $1734.0006/01/2024 33827 06/01/2024 $2920.0006/01/2024 33828 06/01/2024 Fat Law $903.0006/01/2024 33829 06/01/2024 Kevin Kambor Kwong and Yuk Ming $1572.0006/01/2024 33830 06/01/2024 Dwight Chang $2291.0006/01/2024 33831 06/01/2024 Cameron Park Community Partners, $1554.0006/01/2024 33832 06/01/2024 Mozhgan Tavakoli $1638.0006/01/2024 33833 06/01/2024 Anmelindon LLC $1865.0006/01/2024 Check Register Report GN 06/06/2024 Page 3Copyright © 2011-2024, HAPPY Software, Inc. 33834 06/01/2024 Lourdes Vela $3745.0006/01/2024 33835 06/01/2024 Gilbert Roybal $597.0006/01/2024 33836 06/01/2024 Philip & Fanny Kwok $1578.0006/01/2024 33837 06/01/2024 Primrose Villa dba Oak Park-North $13352.0006/01/2024 33838 06/01/2024 Woodside Village Apartments LP $27377.0006/01/2024 33839 06/01/2024 Cynthia Pham $685.0006/01/2024 33840 06/01/2024 Katie Yau and Daniel Hong $3088.0006/01/2024 33841 06/01/2024 Fanny Chan $1100.0006/01/2024 33842 06/01/2024 Baldwin Rose LP $1896.0006/01/2024 33843 06/01/2024 Kwan and Mei Chiang $1399.0006/01/2024 33844 06/01/2024 Sergio Molina $236.0006/01/2024 33845 06/01/2024 Fortune America $1700.0006/01/2024 33846 06/01/2024 Jason Tran $1298.0006/01/2024 33847 06/01/2024 Chuen Lau $1734.0006/01/2024 33848 06/01/2024 Tanya H Chen $2281.0006/01/2024 33849 06/01/2024 Dan Thanh Peng and Hoan Peng $1626.0006/01/2024 33850 06/01/2024 Sunset Square #200U, LP $5959.0006/01/2024 33851 06/01/2024 Ngoc Lieu $1252.0006/01/2024 33852 06/01/2024 Lark Ellen Village $13009.0006/01/2024 33853 06/01/2024 Xuyen Thach Han $2940.0006/01/2024 33854 06/01/2024 EZ APT LLC $1776.0006/01/2024 33855 06/01/2024 Kim Wah Wong and Sau Yi Wong $1490.0006/01/2024 33856 06/01/2024 Lucena A Ewing $4344.0006/01/2024 33857 06/01/2024 Jocelyn Jae Jhong $3172.0006/01/2024 33858 06/01/2024 Emilio De Jesus Cruz $842.0006/01/2024 33859 06/01/2024 Delgar V LLC $961.0006/01/2024 33860 06/01/2024 Isabel R Sanchez $1760.0006/01/2024 33861 06/01/2024 Cienega Garden Apartments $9389.0006/01/2024 33862 06/01/2024 Vinh Hong Lai $4189.0006/01/2024 33863 06/01/2024 LPC 1829 E Workman Ave., LLC $2910.0006/01/2024 33864 06/01/2024 Doreen E Ewing $1381.0006/01/2024 33865 06/01/2024 Moller Property Management $1486.0006/01/2024 33866 06/01/2024 TPA/NASCH LLC, Westgate as a sole $3366.0006/01/2024 33867 06/01/2024 TDF LP - Pacific Towers c/o Winn $14233.0006/01/2024 33868 06/01/2024 Paul & Annie W Chau $892.0006/01/2024 33869 06/01/2024 Steven Eraj Espantman and Marta $1295.0006/01/2024 33870 06/01/2024 Gilbert Dominguez $11565.0006/01/2024 33871 06/01/2024 Eric Yu $1374.0006/01/2024 33872 06/01/2024 Up Hill Investment Inc. $1766.0006/01/2024 33873 06/01/2024 Dieu Van Huynh $918.0006/01/2024 33874 06/01/2024 Kelly Nguyen $1614.0006/01/2024 33875 06/01/2024 Vijay Gulati $4783.0006/01/2024 33876 06/01/2024 Nancy Mikhaiel $2151.0006/01/2024 33877 06/01/2024 Badillo Street Senior Apartments, LP $23378.0006/01/2024 33878 06/01/2024 Monrovia Heritage Park LP $16227.0006/01/2024 33879 06/01/2024 Los Angeles County Housing Authority $6207.6804/01/2024 Check Register Report GN 06/06/2024 Page 4Copyright © 2011-2024, HAPPY Software, Inc. 33880 06/01/2024 Tyler-Valley Metro Housing, LP $15688.0006/01/2024 33881 06/01/2024 James or Barbara Fox $1086.0006/01/2024 33882 06/01/2024 Mayra Ortega $1263.0006/01/2024 33883 06/01/2024 Sel Homes LLC $9094.0006/01/2024 33884 06/01/2024 Hui Chuan Wang $4668.0006/01/2024 33885 06/01/2024 725-731 W. Duarte Rd, LLC $1036.0006/01/2024 33886 06/01/2024 Nhan Nguyen and Amy Tran $2948.0006/01/2024 33887 06/01/2024 Paul P Simon $2189.0006/01/2024 33888 06/01/2024 Puente Villa LLC $2431.0006/01/2024 33889 06/01/2024 RAMONA BLVD. FAMILY $10861.0006/01/2024 33890 06/01/2024 AJG Realty Inc.$2053.0006/01/2024 33891 06/01/2024 Maria Martha Martinez $6535.0006/01/2024 33892 06/01/2024 Antonio & Aida Rinos $1773.0006/01/2024 33893 06/01/2024 Greater San Gabriel Valley Property $856.0006/01/2024 33894 06/01/2024 Annette C Scott $1572.0006/01/2024 33895 06/01/2024 1024 Royal Oaks LP dba Whispering $18349.0006/01/2024 33896 06/01/2024 1024 Royal Oaks LP dba Whispering $10129.0006/01/2024 33897 06/01/2024 Khiem Nguyen, Authorized Signer $7023.0004/01/2024 33898 06/01/2024 Derek Sim $1197.0006/01/2024 33899 06/01/2024 Josephine Tran $1124.0006/01/2024 33900 06/01/2024 Allan M. & Virginia J Chipp and Ralph $1060.0006/01/2024 33901 06/01/2024 Zi Jian Li $1227.0006/01/2024 33902 06/01/2024 Minh A Nguyen $1902.0006/01/2024 33903 06/01/2024 DelGar I LLC. $1315.0006/01/2024 33904 06/01/2024 Jaime Barcena $1400.0006/01/2024 33905 06/01/2024 Monica D Mao $1665.0006/01/2024 33906 06/01/2024 Shiu-Ein Huang $248.0006/01/2024 33907 06/01/2024 The Promenade Housing Partners, LP $5081.0006/01/2024 33908 06/01/2024 Paramjit S Nijjar $2930.0006/01/2024 33909 06/01/2024 Rosa Beltran $1890.0006/01/2024 33910 06/01/2024 David Wagner $1173.0006/01/2024 33911 06/01/2024 Ynfante Holdings I, LLC $1008.5306/01/2024 33912 06/01/2024 Roman Basin $1453.0006/01/2024 33913 06/01/2024 Sandhya Kal and Padma Kal $1519.0006/01/2024 33914 06/01/2024 K. Carl and Zitta A Setian $1380.0006/01/2024 33915 06/01/2024 Nomer Lacson $2038.0006/01/2024 33916 06/01/2024 Anna & Simon Choi $1429.0006/01/2024 33917 06/01/2024 Chung Thi Pham $2695.0006/01/2024 33918 06/01/2024 Roy Lam $1298.0006/01/2024 33919 06/01/2024 Golden Dragon Properties LLC c/o $970.0006/01/2024 33920 06/01/2024 Nancy H Shen $671.0006/01/2024 33921 06/01/2024 Richard A DaSylveira $214.0006/01/2024 33922 06/01/2024 Sara Romo $2447.0006/01/2024 33923 06/01/2024 T & P Property LLC $925.0006/01/2024 33924 06/01/2024 Singing Wood Senior Housing LP $18825.0006/01/2024 33925 06/01/2024 Sitara B. Mamdani $2362.0006/01/2024 Check Register Report GN 06/06/2024 Page 5Copyright © 2011-2024, HAPPY Software, Inc. 33926 06/01/2024 Garvey Senior Affordable Partners, LP $3601.0006/01/2024 33927 06/01/2024 Amy Phan Tran $1146.0006/01/2024 33928 06/01/2024 Ryan Kinpong Woo and Ching King $573.0006/01/2024 33929 06/01/2024 Mei Yan Chen $1215.0006/01/2024 33930 06/01/2024 Shawn Hui Zhen $547.0006/01/2024 33931 06/01/2024 Fred Lau $955.0006/01/2024 $777,794.21Total 534Unit Count $1,444.88Average Weighted by Unit Count $1,443.03Average 3Hard to House Count Check Register Report GN 06/06/2024 Page 6Copyright © 2011-2024, HAPPY Software, Inc. STAFF REPORT ITEM NO. _____HA 2____ Page 1 / 1 TO: Chair and Members of the Housing Authority FROM: Rose Tam, Director of Finance PREPARED BY: Anthony Ceballos, Accountant DATE: June 19, 2024 SUBJECT: Treasurer’s Report HA – March 2024 SUMMARY Attached is the Treasurer’s Report for the month of March 2024. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer’s Report for March 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit “A”, Treasurer’s Report STAFF REPORT ITEM NO. ___HA 3 ___ Page 1 / 1 TO: Chair and Members of the Housing Authority FROM: Rose Tam, Director of Finance PREPARED BY: Anthony Ceballos, Accountant DATE: June 19, 2024 SUBJECT: Treasurer’s Report HA – April 2024 SUMMARY Attached is the Treasurer’s Report for the month of April 2024. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer’s Report for April 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit “A”, Treasurer’s Report ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) *City-Including General Fund & all other Special Revenue Funds 4.272%Varies Varies 9,466,047.01$ 9,466,047.01$ 9,466,047.01$ 9,466,047.01$ *Housing Authority 4.272%Varies Varies 426.28 426.28 426.28 426.28 9,466,473.29 9,466,473.29 9,466,473.29 9,466,473.29 Certificate of Deposit *Traditions Bancorp Inc. (Cambridge Investment Research)4.650%11/4/2022 11/4/2024 250,000.00 250,000.00 250,000.00 249,095.00 *BMO 5.400%4/26/2024 7/26/2024 10,000,000.00 10,000,000.00 10,000,000.00 10,005,917.80 10,250,000.00 10,250,000.00 10,250,000.00 10,255,012.80 US Treasury Securities *United States Treas NTS 3.000T 07/31/24 B/E DTD 07/31/22 1st CPN DTE 01/31/23 CPN PMT Semi Annual (Multi-Bank Securities Inc.)3.000%7/13/2023 7/31/2024 6,500,000.00 6,500,000.00 6,500,000.00 6,460,870.00 *United States Treas Bills 0.000% 08/22/24 B/E DTD 02/22/24 (Piper Sandler & Co.)0.000%2/22/2024 8/22/2024 3,000,000.00 3,000,000.00 3,000,000.00 2,950,770.00 *United States Treas Bills 0.000% 09/26/24 B/E DTD 03/28/24 (Piper Sandler & Co.)0.000%4/3/2024 9/26/2024 10,000,000.00 10,000,000.00 10,000,000.00 9,786,400.00 19,500,000.00 19,500,000.00 19,500,000.00 19,198,040.00 US Government Bonds *Federal Natl Mtg Assn 5.210% 02/14/25 B/E DTD 02/16/24 Callable 08/14/24 @ 100.000 (Multi-Bank Securities Inc.)5.210%2/16/2024 2/14/2025 2,000,000.00 2,000,000.00 2,000,000.00 1,994,880.00 *Federal Natl Mtg Assn 5.210% 02/14/25 B/E DTD 02/16/24 Callable 08/14/24 @ 100.000 (Piper Sandler & Co.)5.210%2/16/2024 2/14/2025 2,000,000.00 2,000,000.00 2,000,000.00 1,994,880.00 *Federal Home LN BKS CONS BD 5.250% 12/30/24 B/E DTD 03/28/24 Callable 06/28/24 @ 100.000 (Piper Sandler & Co.)5.250%4/2/2024 12/30/2024 5,000,000.00 5,000,000.00 5,000,000.00 4,996,050.00 *Federal Home LN BKS CONS BD 5.350% 04/3/25 B/E DTD 04/4/24 Callable 07/3/24 @ 100.000 Moody Rating Aaa (Piper Sandler & Co.)5.350%4/4/2024 4/3/2025 7,000,000.00 7,000,000.00 7,000,000.00 6,993,980.00 *Federal Home LN BKS CONS BD 5.180% 10/2/25 B/E DTD 04/2/24 Callable 01/2/25 @ 100.000 Moody Rating Aaa S & P (Piper Sandler & Co.)5.180%4/2/2024 10/2/2025 7,000,000.00 7,000,000.00 7,000,000.00 6,981,030.00 *Federal Home LN BKS CONS BD 5.125% 03/27/26 B/E DTD 03/28/24 Callable 12/27/24 @ 100.000 Moody Rating Aaa S & P (Piper Sandler & Co.)5.125%4/2/2024 3/27/2026 7,000,000.00 7,000,000.00 7,000,000.00 6,973,400.00 30,000,000.00 30,000,000.00 30,000,000.00 29,934,220.00 US Bank - Debt Service Trustee Accounts *Fiscal Agent Funds (Trust/Debt Service Fund)Varies Varies Varies 3,883,298.33 3,883,298.33 3,883,298.33 3,883,298.33 *Fiscal Agent Funds - Successor Agency (Trust/Debt Service Fund Varies Varies Varies 866.18 866.18 866.18 866.18 3,884,164.51 3,884,164.51 3,884,164.51 3,884,164.51 73,100,637.80$ 73,100,637.80$ 73,100,637.80$ 72,737,910.60$ Total Investments 73,100,637.80$ Cash with BMO 4,763,069.78 244,403.29 1.72 683,290.23 1,588,316.03 1,054,234.48 Total Cash with BMO 8,333,315.53 Investment Brokerage (Cash & Cash Equivalents)21,720.55 Total Cash and Investments $81,455,673.88 Money Market Plus Successor Agency CITY OF BALDWIN PARK TREASURER'S REPORT 4/30/2024 Housing Authority City Miscellaneous Cash (W/C, P/R) City Checking (General) CNG Station CITY OF BALDWIN PARK TREASURER'S REPORT 4/30/2024 Approved by: Rose Tam Director of Finance Statement of Investment Policy. * There was multiple investment purchase transactions made for the month of April 2024 and several deposits/withdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's * Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. STAFF REPORT ITEM NO. _____HA 4____ Page 1 / 3 TO: Chair and Members of the Housing Authority FROM: Enrique C. Zaldivar, Chief Executive Officer Rose Tam, Director of Finance DATE: June 19, 2024 SUBJECT: Public Hearing and Adoption of the Budget for Fiscal Year 2024-25 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency SUMMARY The Mayor and the City Council are required to adopt a budget annually for each fiscal year for the City and hold a public hearing for its consideration and approval. In addition, they must also adopt budgets for the Financing Authority, Municipal Financing Authority, Housing Authority, and the Successor Agency to the Dissolved Community Development Commission, where they also sit as Board Members. Attached is the proposed budget for fiscal year 2024-25 and the resolutions which approve the adoption of the budget. The capital improvement projects (CIP) proposed budget for fiscal year 2024-25 is not included and will be presented at a later date. RECOMMENDATION Staff recommends that the City Council open a public hearing, and following the public hearing, adopt the fiscal year 2024-25 Budget for: • City of Baldwin Park by Resolution No. 2024-027, and • Finance Authority by Resolution No. FA 2024-001, and • Municipal Financing Authority by Resolution No. MFA 2024-001, and • Housing Authority by Resolution No. HA 2024-003, and • Successor Agency by Resolution No. SA 2024-001 FISCAL IMPACT General Fund (100) Revenues $ 38,328,256 Expenditures $ 41,417,628 Deficit $ (3,089,372) Other Funds – Expenditures Measure BP Sales Tax (TUT) Fund $ 810,314 Future Development Fund $ 1,186,316 Community Enhancement Fund $ 181,900 Internal Service Funds $ 8,637,491 Special Revenue Funds $ 75,519,993 Finance Authority $ 6,360,254 Successor Agency $ 2,157,531 Housing Authority $ 10,508,120 Total Other Funds – Expenditures $ 105,361,919 TOTAL BUDGET (CITY-WIDE EXPENDITURES) $ 146,779,547 Page 2 / 3 BACKGROUND The Mayor and the City Council are required to adopt a budget each fiscal year for the City and its respective Agencies and Authorities to operate. The Chief Executive Officer and Director of Finance met initially with each member of the Executive Team and their managers/supervisors/assistants to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled and presented to the Mayor and City Council to review and consider. The Mayor and the City Council are also required to hold a public hearing, and at the conclusion of the public hearing, the City may adopt the budget as originally filed or changed by it. The Public Hearing Notice was posted as required. The City-wide total proposed budget for Fiscal Year 2024-25 is $146,779,547. The total projected General Fund revenue is $38,341,837 and expenditure is $41,440,790 with a projected deficit of $3,098,953. Due to the onset of COVID-19 in FY 2020-21, many programs were suspended for approximately a year. Combined with savings from vacant positions and funding from ARPA for many programs and projects, the City has generated a surplus over the past 3 fiscal years (FY 2021, 2022, 2023), amounts to $3.9M that has been added to the General Fund reserve. The surplus can be utilized to support the projected deficit due to increases in expenditure. The projected General Fund Reserve balance at the end of the fiscal year will be $9.9 million. The General Fund revenue is expected to increase by $752,435 from the prior year. The projected increases are mainly from sales tax, utility users tax, property tax in lieu of VLF, franchise fees, business licenses, transient occupancy tax, SB211 passthrough from the redevelopment property tax (former RDA project areas) and interest earnings. We projected $557,333 to be transferred to the General Fund from the cannabis public benefit fees to be used to fund safety, community enhancement, as well as funding youth and community services. A small percentage is used to fund administration costs and related legal expenses. The City’s General Fund proposed expenditures are $41,417,628, an increase of $4.9 million from the prior year. The increases is due to inflation, causing the cost of everything to increase. The other main reason here is due to the proposed COLA increase including part-time employees, health insurance, other MOU related costs, and increase in CalPERS pension cost. The COLA adjustments will enhance city-wide salaries making the City more competitive in hiring and employee retention. Public safety continues to be the priority of the City. Therefore, another major increase is the public safety budget due to the planned filling of police officer vacancies and contractual obligations. The increases in personnel and maintenance/operation are mainly due to the COLA and CPI. The General Fund projected expenditures also include an estimated cost of $513,060 to support many special events, programs, and quality of life activities to benefit the residents, business, and the community. These special events, programs and activities include but are not limited to the 4th of July Celebration, Concerts in the Park, Downtown Street Market, Posada, State of the City Address, Arbor Day Celebration, Breakfast with Santa, Spring Fest, Tree Lighting Ceremony, Christmas with the COPS, National Night Out, Trick or Treat with the COPS, Pride of the Valley 5K Run, Mental Health Awareness and Veterans Day Ceremony, and Celebrate Baldwin Park Holiday Parade. This proposed budget also includes the newly implemented Measure BP Sales Tax Fund-Transactions and Use Taxes (TUT). The City has received $7,537,356 TUT as of May 2024 since the inception, April 2023. The projected revenue for FY 2024-25 is $5,713,352 and proposed expenditure is $810,314. The City will continue to take a balanced and conservative approach in managing expenditures, as well as seeking other sources of revenue to maintain a healthy reserve balance to meet future rising costs. unforeseen and/or emergency situations. The City will continue to practice proactive planning, promote increased prod uctivity, encourage efficiency in the workplace, seek new revenues, and reinvest in the community. Staff will continue to Page 3 / 3 monitor appropriations and expenditure closely and will keep the Mayor and City Council apprised of any significant changes that will impact on the budget. ALTERNATIVES In the event the budget is not adopted by July 1, 2024, staff is recommending that the City Council approve Continuing Appropriation Resolution Nos. 2024-028; FA 2024-002; MFA 2024-002; HA 2024-004; and SA 2024-002, which will allow the City to operate with the prior fiscal year’s budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new program, including new capital expenditures, until such time as a new budget is adopted by the City Council. LEGAL REVIEW This report and resolutions have been reviewed and approved by the City Attorney as to form. ATTACHMENTS 1. Budget Resolution Nos. 2024-027; FA 2024-001; MFA 2024-001; HA 2024-003; and SA 2024-001 2. Continuing Appropriation Resolution Nos. 2024-028; FA 2024-002; MFA 2024-002; HA 2024-004; and SA 2024-002 3. FY2024-25 Proposed Budget (Summary). The proposed line-item budget will be available on the City’s website by June 13, 2024. 4. FY2024-25 Projected Fund Balance. 5. FY2024-25 Proposed General Fund Reserve Bar Chart Attachment 1 RESOLUTION NO. 2024-027 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Chief Executive Officer and Director of Finance and as modified by the City Council for said fiscal year. A Budget is attached to this Resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several departments, offices, and agencies for the respective objects and purposes therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicab le ordinances of the City and statutes of the State. SECTION 3. That the authority granted for making expenditures from other than the General Fund shall be limited to the actual amount of money received from the source of funds indicated in the Budget for each department, section, or purpose, and no liability upon the General Fund is assumed or can be imposed in excess of such amounts as may be provided therefore in this Budget from the General Fund. In the event that the amounts of money received and credited to the special funds exceed the amount herein estimated, such excess receipts shall be considered deferred allocations in such special funds, contingent upon such receipt and no expenditure thereof made except under the provisions as provided by law or ordinance. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the City Council by a majority vote of a quorum of the City Council. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. Attachment 1 (Continued) (C) Transfers up to $15,000 between cost center programs may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the City Council by a majority vote of a quorum of the City Council. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the City Council for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss: CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2024-027 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________ CHRISTOPHER SAENZ CITY CLERK Attachment 1 (Continued) RESOLUTION NO. FA 2024-001 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 NOW THEREFORE, THE FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Financing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. FA 2024-001 was duly and regularly approved and adopted by the Members of the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK Attachment 1 (Continued) RESOLUTION NO. HA 2024-003 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 THE HOUSING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Housing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Housing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. HA 2024-003 was duly and regularly approved and adopted by the Members of the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK Attachment 1 (Continued) RESOLUTION NO. MFA 2024-001 A RESOLUTION OF THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 THE MUNICIPAL FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Municipal Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Municipal Financing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. MFA 2024-001 was duly and regularly approved and adopted by the Members of the Municipal Financing Authority of the City of Baldwin Park at a regular meeting of the Municipal Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK None Attachment 1 (Continued) RESOLUTION NO. SA 2024-001 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 THE SUCCESSOR AGENCY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY AS RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Successor Agency of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Successor Agency and as modified by the Agency Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the Authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Agency Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Agency Board by a majority vote of a quorum of the Agency Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Agency Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the Secretary shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, Secretary of the Successor Agency of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. SA 2024-001 was duly and regularly approved and adopted by the Members of the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ SECRETARY Attachment 2 RESOLUTION NO. 2024-028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the City needs an operating budget to function financially, and WHEREAS, the City desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the City Council has a properly approved budget for fiscal year 2023- 24. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The City adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Chief Executive Officer is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Mayor or presiding officer of the Baldwin Park City Council is hereby authorized to execute this resolution indicating its adoption by the City Council. Section 4. That this Resolution shall become effective retroactively as of July 1, 2023. Section 5. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Mayor ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2024-028 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ CHRISTOPHER SAENZ CITY CLERK Attachment 2 (Continued) RESOLUTION NO. FA 2024-002 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Financing Authority needs an operating budget to function financially, and WHEREAS, the Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Financing Authority has a properly approved budget for fiscal year 2023-24. NOW, THEREFORE BE IT RESOLVED BY THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY AND ORDER AS FOLLOWS: Section 1. The Financing Authority adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Financing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. FA 2024-002 was duly and regularly approved and adopted by the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________ Christopher Saenz City Clerk Attachment 2 (Continued) RESOLUTION NO. HA 2024-004 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Housing Authority needs an operating budget to function financially, and WHEREAS, the Housing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Housing Authority has a properly approved budget for fiscal year 2023-24. NOW THEREFORE, THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The Housing Authority adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Housing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Housing Authority is hereby authorized to execute this resolution indicating its adoption by the Housing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. HA 2024-004 was duly and regularly approved and adopted by the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________ CHRISTOPHER SAENZ CITY CLERK Attachment 2 (Continued) RESOLUTION NO. MFA 2024-002 A RESOLUTION OF THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Municipal Financing Authority needs an operating budget to function financially, and WHEREAS, the Municipal Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Municipal Financing Authority has a properly approved budget for fiscal year 2023-24. NOW THEREFORE THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The Municipal Financing Authority adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Municipal Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Municipal Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Municipal Financing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. MFA 2024-002 was duly and regularly approved and adopted by the Municipal Financing Authority of the City of Baldwin Park at a regular meeting of the Municipal Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _____________________ Christopher Saenz City Clerk Attachment 2 (Continued) RESOLUTION NO. SA 2024-002 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Successor Agency needs an operating budget to function financially, and WHEREAS, the Successor Agency desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Successor Agency has a properly approved budget for fiscal year 2023-24. NOW, THEREFORE THE SUCCESSOR AGENCY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The Successor Agency adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Successor Agency Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Successor Agency is hereby authorized to execute this resolution indicating its adoption by the Successor Agency. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. SA 2024-002 was duly and regularly approved and adopted by the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _____________________ CHRISTOPHER SAENZ CITY CLERK Fund Fund Description FY 2025 Proposed Revenues FY 2025 Proposed Expenditures Surplus / (Deficit) General Fund 100 General Fund* 38,328,256 41,417,628 (3,089,372) 110 Measure BP Sales Tax (TUT) 5,713,352 810,314 4,903,038 200 Future Development Fund** 32,360 1,186,316 (1,153,956) 210 Community Enhancement Fund** 100,000 181,900 (81,900) Subtotal - General Fund 44,173,968$ 43,596,158$ 577,810$ Internal Services Funds 401 Information and Support Services 1,345,293 1,605,293 (260,000) 402 Fleet Services 1,261,577 1,491,577 (230,000) 403 Internal Insurance 5,540,621 5,540,621 - Subtotal - Internal Services Funds 8,147,491$ 8,637,491$ (490,000)$ Special (Restricted) Funds 205 Federal Asset Forfeiture - 57,043 (57,043) 208 Law Enforcement Development Impact 20,600 25,000 (4,400) 209 AB74 Public Safety Enhancement - 22,589 (22,589) 220 Community Development Block Grant 2,251,054 2,303,667 (52,613) 221 H.O.M.E. (Home Investment Partnership Program) 4,091,516 3,600,511 491,005 222 CAL Home 100 - 100 230 AB1693 Business Improvement Fees 135,200 157,106 (21,906) 231 Air Quality Management 94,632 133,012 (38,380) 234 Park Fees (Quimby Act) 220,000 2,546,571 (2,326,571) 235 General Plan Fees 162,000 559,545 (397,545) 236 Public Art Fees 33,000 - 33,000 237 Cannabis Fees 738,333 738,333 0 240 Gasoline Tax 1,964,162 1,961,589 2,573 241 Surface Transportation Program 18,000 985,785 (967,785) 243 Bicycle and Pedestrian Safety 296,095 - 296,095 244 Proposition A 2,265,346 2,168,467 96,879 245 Proposition C 1,651,707 2,782,907 (1,131,200) 246 AB939 Integrated Waste Management 643,000 669,479 (26,479) 247 Oil Recycling Grant 10,000 11,637 (1,637) 249 Storm Drains NPDS 175,100 173,415 1,685 250 Assessment District 14,630 - 14,630 251 Street Lighting and Landscape 2,332,673 2,753,675 (421,002) 252 Parks Maintenance Assessment District 1,107,280 1,107,280 - 253 Proposition A - Parks 60 - 60 254 Measure R Local Return 1,248,280 2,326,349 (1,078,069) 255 Measure M 2,733,014 3,035,428 (302,414) 256 SB1 Road Repair & Accountability 1,852,108 3,162,093 (1,309,985) 257 Traffic Mitigation Fees 1,600 - 1,600 258 Measure W 5,575,690 15,556,965 (9,981,275) 270 Grants Fund 20,350,263 18,890,257 1,460,006 271 Police Grants Fund 193,393 169,151 24,242 275 American Rescue Plan Act 10,000 9,553,590 (9,543,590) 280 Cooperative Agreements Contributions 15,000 15,000 - 450 BPROUD Utility District 3,000 4,550 (1,550) Subtotal Special Funds 50,206,836$ 75,519,993$ (25,313,156)$ TOTAL GENERAL, INTERNAL SERVICES, & SPECIAL FUNDS 102,528,295$ 127,753,642$ (25,225,347)$ City of Baldwin Park Fiscal Year 2024-2025 Proposed Budget Attachment 3 Fund Fund Description FY 2025 Proposed Revenues FY 2025 Proposed Expenditures Surplus / (Deficit) City of Baldwin Park Fiscal Year 2024-2025 Proposed Budget Financing Authority Funds 610 COP Lease Payment 590,399 590,399 - 651 Pension Obligation Bond 2019 3,844,972 3,846,623 (1,651) 660 Measure M Rev Bond 588,669 1,923,232 (1,334,563) Subtotal Financing Authority Funds 5,024,040$ 6,360,254$ (1,336,214)$ Successor Agency Funds Capital Projects 806 Sierra Vista Capital Project 116,741 116,741 - Subtotal Capital Projects 116,741$ 116,741$ -$ Debt Service 838 BP Merged 2017 Refinance 1,090,263 1,086,883 3,380 Subtotal Debt Service 1,090,263$ 1,086,883$ 3,380$ Low/Mod Housing 890 Low/Mod Income Housing 127,000 953,908 (826,908) Subtotal Low/Mod Housing 127,000$ 953,908$ (826,908)$ TOTAL SUCCESSOR AGENCY FUNDS 1,334,004$ 2,157,531$ (823,527.83)$ Housing Authority 901 Housing Voucher Choice 9,461,435 9,502,111 (40,676) 902 Housing Authority American Rescue Plan Act 827,588 777,774 49,814 905 Public Housing 109,599 197,410 (87,811) 910 CIAP 30,825 30,825 - Subtotal Housing Authority Funds 10,429,447$ 10,508,120$ (78,672.62)$ COMBINED GRAND TOTAL - ALL FUNDS 119,315,786$ 146,779,547$ (27,463,761)$ 9,929,084$ * The Projected General Fund Reserve Balance at June 30, 2025 is: ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 3 (Continued) Projected 2025 2025 2025 2025 Projected Fund Balance Proposed Proposed Proposed Proposed Fund Balance Fund Fund Description 06/30/2024 Revenues Transfers In Expenditures Transfers Out 06/30/2025 General Fund 100 General Fund* 43,845,179 37,770,923 557,333 40,623,501 794,127 40,755,807 110 Measure BP Sales Tax (TUT) 8,693,724 5,713,352 - 810,314 - 13,596,762 200 Future Development Fund** 4,290,027 32,360 - 1,186,316 - 3,136,071 210 Community Enhancement Fund** 631,438 100,000 - 181,900 - 549,538 Subtotal - General Fund 57,460,368$ 43,616,635$ 557,333$ 42,802,031$ 794,127$ 58,038,177$ Internal Services Funds 401 Information and Support Services 312,132 1,345,293 - 1,605,293 - 52,132 402 Fleet Services 283,768 1,261,577 - 1,491,577 - 53,768 403 Internal Insurance (7,761,547) 5,540,621 - 5,540,621 - (7,761,547) 404 Capital Equipment (3,791) - - - - (3,791) Subtotal - Internal Services Funds (7,169,439)$ 8,147,491$ -$ 8,637,491$ -$ (7,659,439)$ Special (Restricted) Funds 205 Federal Asset Forfeiture 83,104 - - 57,043 - 26,061 206 State Asset Forfeiture 56,068 - - 49,000 - 7,068 207 Local Law Enforcement Block Grant 15,648 - - - - 15,648 208 Law Enforcement Development Impact 101,049 20,600 - 25,000 - 96,649 209 AB74 Public Safety Enhancement 126,471 - - 22,589 - 103,883 220 Community Development Block Grant 304,666 2,251,054 - 2,303,667 - 252,053 221 H.O.M.E. (Home Investment Partnership Program) 6,925,295 4,091,516 - 3,600,511 - 7,416,299 222 CAL Home 159,547 100 - - - 159,647 230 AB1693 Business Improvement Fees 22,225 135,200 - 157,106 - 319 231 Air Quality Management 96,199 94,632 - 133,012 - 57,819 232 Residential Development Fee 4 - - - - 4 233 Economic Development Grant 554 - - - - 554 234 Park Fees (Quimby Act) 2,335,571 220,000 - 2,546,571 - 9,000 235 General Plan Fees 578,519 162,000 - 559,545 - 180,975 236 Public Art Fees 253,190 33,000 - - - 286,190 237 Cannabis Fees (19,225) 738,333 - 181,000 557,333 (19,224) 240 Gasoline Tax (242,700) 1,964,162 - 1,961,589 - (240,127) 241 Surface Transportation Program 968,537 18,000 - 985,785 - 752 243 Bicycle and Pedestrian Safety 15 296,095 - - - 296,110 244 Proposition A 428,637 2,265,346 - 2,168,467 - 525,516 245 Proposition C 1,181,358 1,651,707 - 2,782,907 - 50,158 246 AB939 Integrated Waste Management 145,494 643,000 - 669,479 - 119,014 247 Oil Recycling Grant (11,192) 10,000 - 11,637 - (12,829) 249 Storm Drains NPDS 85,074 175,100 - 173,415 - 86,759 250 Assessment District 419,153 14,630 - - - 433,783 251 Street Lighting and Landscape 738,455 2,332,673 - 2,753,675 - 317,453 252 Parks Maintenance Assessment District 3,692 903,552 203,728 1,107,280 - 3,692 253 Proposition A - Parks 60 60 - - - 120 254 Measure R Local Return 1,112,412 1,248,280 - 2,326,349 - 34,343 255 Measure M 660,725 1,398,451 1,334,563 2,446,759 588,669 358,311 256 SB1 Road Repair & Accountability 2,876,198 1,852,108 - 3,162,093 - 1,566,213 257 Traffic Mitigation Fees (8,021) 1,600 - - - (6,421) 258 Measure W 14,154,035 5,575,690 - 15,556,965 - 4,172,760 City of Baldwin Park Fiscal Year 2024-2025 Projected Fund Balance Attachment 4 Projected 2025 2025 2025 2025 Projected Fund Balance Proposed Proposed Proposed Proposed Fund Balance Fund Fund Description 06/30/2024 Revenues Transfers In Expenditures Transfers Out 06/30/2025 259 Measure H 110,250 - - - - 110,250 270 Grants Fund (1,661,041) 20,350,263 - 18,890,257 - (201,035) 271 Police Grants Fund 90,771 193,393 - 169,151 - 115,013 275 American Rescue Plan Act 9,873,227 10,000 - 9,553,590 - 329,638 280 Cooperative Agreements Contributions 31,475 15,000 - 15,000 - 31,475 301 Building Reserve 10,213 - - - - 10,213 450 BPROUD Utility District 305,349 3,000 - 4,550 - 303,799 Subtotal Special Funds 42,311,061$ 48,668,545$ 1,538,291$ 74,373,991$ 1,146,002$ 16,997,904$ TOTAL GENERAL, INTERNAL SERVICES & SPECIAL FUNDS 92,601,990$ 100,432,671$ 2,095,624$ 125,813,513$ 1,940,129$ 67,376,643$ Financing Authority Funds 601 Debt Service 36,393 - - - - 36,393 610 COP Lease Payment - - 590,399 590,399 - - 635 BPFA/PM 2003 Tax Alloc 33,104 - - - - 33,104 637 BPFA/CBD 1990 Refunding Loan 143 - - - - 143 650 Pension Obligation Bond 3,355 - - - - 3,355 651 Pension Obligation Bond 2019 191,917 3,844,972 - 3,846,623 - 190,266 660 Measure M Rev Bond 3,175,592 - 588,669 588,669 1,334,563 1,841,029 Subtotal Financing Authority Funds 3,440,504$ 3,844,972$ 1,179,068$ 5,025,691$ 1,334,563$ 2,104,290$ Successor Agency Funds Capital Projects 806 Sierra Vista Capital Project 1,511,424 - 116,741 116,741 - 1,511,424 Subtotal Capital Projects 1,511,424$ -$ 116,741$ 116,741$ -$ 1,511,424$ Debt Service 838 BP Merged 2000 Refinance 2,471 1,090,263 - 970,142 116,741 5,851 Subtotal Debt Service 2,471$ 1,090,263$ -$ 970,142$ 116,741$ 5,851$ Low/Mod Housing 890 Low/Mod Income Housing 10,726,851 127,000 - 953,908 - 9,899,942 Subtotal Low/Mod Housing 10,726,851$ 127,000$ -$ 953,908$ -$ 9,899,942$ TOTAL SUCCESSOR AGENCY FUNDS 12,240,745$ 1,217,263$ 116,741$ 2,040,791$ 116,741$ 11,417,217$ Housing Authority 901 Housing Voucher Choice 51,632 9,461,435 - 9,502,111 - 10,956 902 Housing Authority American Rescue Plan Act 208,769 827,588 - 777,774 - 258,584 905 Public Housing 285,057 78,774 30,825 197,410 - 197,246 910 CIAP - 30,825 - - 30,825 - Subtotal Housing Authority Funds 545,458$ 10,398,622$ 30,825$ 10,477,295$ 30,825$ 466,786$ COMBINED GRAND TOTAL - ALL FUNDS 108,828,697$ 115,893,528$ 3,422,257$ 143,357,289$ 3,422,257$ 81,364,936$ $ 9,929,084 * The Projected General Fund Reserve Balance at June 30, 2025 is: ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 4 (Continued) General Fund Reserve Bar Chart - Fiscal Year 2024-25 Projected $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 2016 2017 2018 2019 2020 2021 2022 2023 2024 Projected 2025 Projected $7,572,817 $7,090,375 $8,484,704 $9,409,180 $9,730,683 $10,465,582 $11,304,427 $12,134,376 $13,018,456 $9,929,084 Note: This table does not include the Future Development Fund or Community Enhancement Fund. Attachment 5 MUNICIPAL FINANCING AUTHORITY REGULAR MEETING Agenda June 19, 2024, 7:00 PM Chair Vice Chair Board Member Board Member Board Member Emmanuel J. Estrada Jean M. Ayala Alejandra Avila Daniel Damian Monica Garcia Welcome to your Municipal Financing Authority Meeting We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the Board Members and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. How to watch The City of Baldwin Park provides two ways to watch a Municipal Financing Authority meeting: In Person Most Municipal Financing Authority meetings take place at City Hall, 14403 E. Pacific Ave., Baldwin Park, CA 91706 Online Audio streaming will be available at https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011. Public Comments The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk. Public Communication There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to comments@baldwinpark.com. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting. CALL TO ORDER ROLL CALL PUBLIC COMMUNICATIONS CONSENT CALENDAR PUBLIC HEARING Public Hearing and Adoption of the Budget for Fiscal Year 2024-25 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency Staff recommends that the City Council open a public hearing, and following the public hearing, adopt the fiscal year 2024-25 Budget for: • City of Baldwin Park by Resolution No. 2024-027, and • Finance Authority by Resolution No. FA 2024-001, and • Municipal Financing Authority by Resolution No. MFA 2024-001, and • Housing Authority by Resolution No. HA 2024-003, and • Successor Agency by Resolution No. SA 2024-001 ADJOURNMENT CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at kroman@baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) STAFF REPORT ITEM NO. _____MFA 1 _____ Page 1 / 3 TO: Chair and Members of the Municipal Financing Authority FROM: Enrique C. Zaldivar, Chief Executive Officer PREPARED BY: Rose Tam, Director of Finance DATE: June 19, 2024 SUBJECT: Public Hearing and Adoption of the Budget for Fiscal Year 2024-25 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency SUMMARY The Mayor and the City Council are required to adopt a budget annually for each fiscal year for the City and hold a public hearing for its consideration and approval. In addition, they must also adopt budgets for the Financing Authority, Municipal Financing Authority, Housing Authority, and the Successor Agency to the Dissolved Community Development Commission, where they also sit as Board Members. Attached is the proposed budget for fiscal year 2024-25 and the resolutions which approve the adoption of the budget. The capital improvement projects (CIP) proposed budget for fiscal year 2024-25 is not included and will be presented at a later date. RECOMMENDATION Staff recommends that the City Council open a public hearing, and following the public hearing, adopt the fiscal year 2024-25 Budget for: • City of Baldwin Park by Resolution No. 2024-027, and • Finance Authority by Resolution No. FA 2024-001, and • Municipal Financing Authority by Resolution No. MFA 2024-001, and • Housing Authority by Resolution No. HA 2024-003, and • Successor Agency by Resolution No. SA 2024-001 FISCAL IMPACT General Fund (100) Revenues $ 38,328,256 Expenditures $ 41,417,628 Deficit $ (3,089,372) Other Funds – Expenditures Measure BP Sales Tax (TUT) Fund $ 810,314 Future Development Fund $ 1,186,316 Community Enhancement Fund $ 181,900 Internal Service Funds $ 8,637,491 Special Revenue Funds $ 75,519,993 Finance Authority $ 6,360,254 Successor Agency $ 2,157,531 Housing Authority $ 10,508,120 Total Other Funds – Expenditures $ 105,361,919 TOTAL BUDGET (CITY-WIDE EXPENDITURES) $ 146,779,547 Page 2 / 3 BACKGROUND The Mayor and the City Council are required to adopt a budget each fiscal year for the City and its respective Agencies and Authorities to operate. The Chief Executive Officer and Director of Finance met initially with each member of the Executive Team and their managers/supervisors/assistants to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled and presented to the Mayor and City Council to review and consider. The Mayor and the City Council are also required to hold a public hearing, and at the conclusion of the public hearing, the City may adopt the budget as originally filed or changed by it. The Public Hearing Notice was posted as required. The City-wide total proposed budget for Fiscal Year 2024-25 is $146,779,547. The total projected General Fund revenue is $38,341,837 and expenditure is $41,440,790 with a projected deficit of $3,098,953. Due to the onset of COVID-19 in FY 2020-21, many programs were suspended for approximately a year. Combined with savings from vacant positions and funding from ARPA for many programs and projects, the City has generated a surplus over the past 3 fiscal years (FY 2021, 2022, 2023), amounts to $3.9M that has been added to the General Fund reserve. The surplus can be utilized to support the projected deficit due to increases in expenditure. The projected General Fund Reserve balance at the end of the fiscal year will be $9.9 million. The General Fund revenue is expected to increase by $752,435 from the prior year. The projected increases are mainly from sales tax, utility users tax, property tax in lieu of VLF, franchise fees, business licenses, transient occupancy tax, SB211 passthrough from the redevelopment property tax (former RDA project areas) and interest earnings. We projected $557,333 to be transferred to the General Fund from the cannabis public benefit fees to be used to fund safety, community enhancement, as well as funding youth and community services. A small percentage is used to fund administration costs and related legal expenses. The City’s General Fund proposed expenditures are $41,417,628, an increase of $4.9 million from the prior year. The increases is due to inflation, causing the cost of everything to increase. The other main reason here is due to the proposed COLA increase including part-time employees, health insurance, other MOU related costs, and increase in CalPERS pension cost. The COLA adjustments will enhance city-wide salaries making the City more competitive in hiring and employee retention. Public safety continues to be the priority of the City. Therefore, another major increase is the public safety budget due to the planned filling of police officer vacancies and contractual obligations. The increases in personnel and maintenance/operation are mainly due to the COLA and CPI. The General Fund projected expenditures also include an estimated cost of $513,060 to support many special events, programs, and quality of life activities to benefit the residents, business, and the community. These special events, programs and activities include but are not limited to the 4th of July Celebration, Concerts in the Park, Downtown Street Market, Posada, State of the City Address, Arbor Day Celebration, Breakfast with Santa, Spring Fest, Tree Lighting Ceremony, Christmas with the COPS, National Night Out, Trick or Treat with the COPS, Pride of the Valley 5K Run, Mental Health Awareness and Veterans Day Ceremony, and Celebrate Baldwin Park Holiday Parade. This proposed budget also includes the newly implemented Measure BP Sales Tax Fund-Transactions and Use Taxes (TUT). The City has received $7,537,356 TUT as of May 2024 since the inception, April 2023. The projected revenue for FY 2024-25 is $5,713,352 and proposed expenditure is $810,314. The City will continue to take a balanced and conservative approach in managing expenditures, as well as seeking other sources of revenue to maintain a healthy reserve balance to meet future rising costs. unforeseen and/or emergency situations. The City will continue to practice proactive planning, promote increased prod uctivity, encourage efficiency in the workplace, seek new revenues, and reinvest in the community. Staff will continue to monitor appropriations and expenditure closely and will keep the Mayor and City Council apprised of any significant changes that will impact on the budget. Page 3 / 3 ALTERNATIVES In the event the budget is not adopted by July 1, 2024, staff is recommending that the City Council approve Continuing Appropriation Resolution Nos. 2024-028; FA 2024-002; MFA 2024-002; HA 2024-004; and SA 2024-002, which will allow the City to operate with the prior fiscal year’s budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new program, including new capital expenditures, until such time as a new budget is adopted by the City Council. LEGAL REVIEW This report and resolutions have been reviewed and approved by the City Attorney as to form. ATTACHMENTS 1. Budget Resolution Nos. 2024-027; FA 2024-001; MFA 2024-001; HA 2024-003; and SA 2024-001 2. Continuing Appropriation Resolution Nos. 2024-028; FA 2024-002; MFA 2024-002; HA 2024-004; and SA 2024-002 3. FY2024-25 Proposed Budget (Summary). The proposed line-item budget will be available on the City’s website by June 13, 2024. 4. FY2024-25 Projected Fund Balance. 5. FY2024-25 Proposed General Fund Reserve Bar Chart Attachment 1 RESOLUTION NO. 2024-027 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Chief Executive Officer and Director of Finance and as modified by the City Council for said fiscal year. A Budget is attached to this Resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several departments, offices, and agencies for the respective objects and purposes therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicab le ordinances of the City and statutes of the State. SECTION 3. That the authority granted for making expenditures from other than the General Fund shall be limited to the actual amount of money received from the source of funds indicated in the Budget for each department, section, or purpose, and no liability upon the General Fund is assumed or can be imposed in excess of such amounts as may be provided therefore in this Budget from the General Fund. In the event that the amounts of money received and credited to the special funds exceed the amount herein estimated, such excess receipts shall be considered deferred allocations in such special funds, contingent upon such receipt and no expenditure thereof made except under the provisions as provided by law or ordinance. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the City Council by a majority vote of a quorum of the City Council. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. Attachment 1 (Continued) (C) Transfers up to $15,000 between cost center programs may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the City Council by a majority vote of a quorum of the City Council. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the City Council for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss: CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2024-027 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________ CHRISTOPHER SAENZ CITY CLERK Attachment 1 (Continued) RESOLUTION NO. FA 2024-001 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 NOW THEREFORE, THE FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Financing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. FA 2024-001 was duly and regularly approved and adopted by the Members of the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK Attachment 1 (Continued) RESOLUTION NO. HA 2024-003 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 THE HOUSING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Housing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Housing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. HA 2024-003 was duly and regularly approved and adopted by the Members of the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK Attachment 1 (Continued) RESOLUTION NO. MFA 2024-001 A RESOLUTION OF THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 THE MUNICIPAL FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Municipal Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Municipal Financing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. MFA 2024-001 was duly and regularly approved and adopted by the Members of the Municipal Financing Authority of the City of Baldwin Park at a regular meeting of the Municipal Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ CITY CLERK None Attachment 1 (Continued) RESOLUTION NO. SA 2024-001 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 THE SUCCESSOR AGENCY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY AS RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Budget for the Successor Agency of the City of Baldwin Park for the fiscal year commencing July 1, 2024 and ending June 30, 2025, is hereby adopted as prepared and submitted by the Executive Director of the Successor Agency and as modified by the Agency Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the Authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Agency Board approval is required. Attachment 1 (Continued) (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Agency Board by a majority vote of a quorum of the Agency Board. (F) For transfers of appropriations related to contract approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with Section 34.26 and 34.37 of the Baldwin Park Municipal Code. (G) All transfers made pursuant to the above provisions shall be submitted to the Agency Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2024. SECTION 6. That the Secretary shall certify to the adoption of this Resolution. Attachment 1 (Continued) APPROVED AND ADOPTED this 19th day of June 2024. EMMANUEL J. ESTRADA CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, Secretary of the Successor Agency of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. SA 2024-001 was duly and regularly approved and adopted by the Members of the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: CHRISTOPHER SAENZ SECRETARY Attachment 2 RESOLUTION NO. 2024-028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the City needs an operating budget to function financially, and WHEREAS, the City desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the City Council has a properly approved budget for fiscal year 2023- 24. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The City adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Chief Executive Officer is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Mayor or presiding officer of the Baldwin Park City Council is hereby authorized to execute this resolution indicating its adoption by the City Council. Section 4. That this Resolution shall become effective retroactively as of July 1, 2023. Section 5. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Mayor ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2024-028 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ CHRISTOPHER SAENZ CITY CLERK Attachment 2 (Continued) RESOLUTION NO. FA 2024-002 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Financing Authority needs an operating budget to function financially, and WHEREAS, the Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Financing Authority has a properly approved budget for fiscal year 2023-24. NOW, THEREFORE BE IT RESOLVED BY THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY AND ORDER AS FOLLOWS: Section 1. The Financing Authority adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Financing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. FA 2024-002 was duly and regularly approved and adopted by the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________ Christopher Saenz City Clerk Attachment 2 (Continued) RESOLUTION NO. HA 2024-004 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Housing Authority needs an operating budget to function financially, and WHEREAS, the Housing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Housing Authority has a properly approved budget for fiscal year 2023-24. NOW THEREFORE, THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The Housing Authority adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Housing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Housing Authority is hereby authorized to execute this resolution indicating its adoption by the Housing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. HA 2024-004 was duly and regularly approved and adopted by the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________ CHRISTOPHER SAENZ CITY CLERK Attachment 2 (Continued) RESOLUTION NO. MFA 2024-002 A RESOLUTION OF THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Municipal Financing Authority needs an operating budget to function financially, and WHEREAS, the Municipal Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Municipal Financing Authority has a properly approved budget for fiscal year 2023-24. NOW THEREFORE THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The Municipal Financing Authority adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Municipal Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Municipal Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Municipal Financing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. MFA 2024-002 was duly and regularly approved and adopted by the Municipal Financing Authority of the City of Baldwin Park at a regular meeting of the Municipal Financing Authority on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _____________________ Christopher Saenz City Clerk Attachment 2 (Continued) RESOLUTION NO. SA 2024-002 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2023-24 BUDGET FOR FISCAL YEAR 2024-25 PENDING FINAL APPROVAL OF THE 2024-25 BUDGET WHEREAS, the Successor Agency needs an operating budget to function financially, and WHEREAS, the Successor Agency desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Successor Agency has a properly approved budget for fiscal year 2023-24. NOW, THEREFORE THE SUCCESSOR AGENCY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The Successor Agency adopts as a temporary measure the fiscal year 2023-24 budget as its budget for fiscal year 2024-25. Section 2. The Successor Agency Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Successor Agency is hereby authorized to execute this resolution indicating its adoption by the Successor Agency. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. Attachment 2 (Continued) PASSED, APPROVED AND ADOPTED on this 19th day of June 2024. Emmanuel J. Estrada, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. SA 2024-002 was duly and regularly approved and adopted by the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on June 19, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _____________________ CHRISTOPHER SAENZ CITY CLERK Fund Fund Description FY 2025 Proposed Revenues FY 2025 Proposed Expenditures Surplus / (Deficit) General Fund 100 General Fund* 38,328,256 41,417,628 (3,089,372) 110 Measure BP Sales Tax (TUT) 5,713,352 810,314 4,903,038 200 Future Development Fund** 32,360 1,186,316 (1,153,956) 210 Community Enhancement Fund** 100,000 181,900 (81,900) Subtotal - General Fund 44,173,968$ 43,596,158$ 577,810$ Internal Services Funds 401 Information and Support Services 1,345,293 1,605,293 (260,000) 402 Fleet Services 1,261,577 1,491,577 (230,000) 403 Internal Insurance 5,540,621 5,540,621 - Subtotal - Internal Services Funds 8,147,491$ 8,637,491$ (490,000)$ Special (Restricted) Funds 205 Federal Asset Forfeiture - 57,043 (57,043) 208 Law Enforcement Development Impact 20,600 25,000 (4,400) 209 AB74 Public Safety Enhancement - 22,589 (22,589) 220 Community Development Block Grant 2,251,054 2,303,667 (52,613) 221 H.O.M.E. (Home Investment Partnership Program) 4,091,516 3,600,511 491,005 222 CAL Home 100 - 100 230 AB1693 Business Improvement Fees 135,200 157,106 (21,906) 231 Air Quality Management 94,632 133,012 (38,380) 234 Park Fees (Quimby Act) 220,000 2,546,571 (2,326,571) 235 General Plan Fees 162,000 559,545 (397,545) 236 Public Art Fees 33,000 - 33,000 237 Cannabis Fees 738,333 738,333 0 240 Gasoline Tax 1,964,162 1,961,589 2,573 241 Surface Transportation Program 18,000 985,785 (967,785) 243 Bicycle and Pedestrian Safety 296,095 - 296,095 244 Proposition A 2,265,346 2,168,467 96,879 245 Proposition C 1,651,707 2,782,907 (1,131,200) 246 AB939 Integrated Waste Management 643,000 669,479 (26,479) 247 Oil Recycling Grant 10,000 11,637 (1,637) 249 Storm Drains NPDS 175,100 173,415 1,685 250 Assessment District 14,630 - 14,630 251 Street Lighting and Landscape 2,332,673 2,753,675 (421,002) 252 Parks Maintenance Assessment District 1,107,280 1,107,280 - 253 Proposition A - Parks 60 - 60 254 Measure R Local Return 1,248,280 2,326,349 (1,078,069) 255 Measure M 2,733,014 3,035,428 (302,414) 256 SB1 Road Repair & Accountability 1,852,108 3,162,093 (1,309,985) 257 Traffic Mitigation Fees 1,600 - 1,600 258 Measure W 5,575,690 15,556,965 (9,981,275) 270 Grants Fund 20,350,263 18,890,257 1,460,006 271 Police Grants Fund 193,393 169,151 24,242 275 American Rescue Plan Act 10,000 9,553,590 (9,543,590) 280 Cooperative Agreements Contributions 15,000 15,000 - 450 BPROUD Utility District 3,000 4,550 (1,550) Subtotal Special Funds 50,206,836$ 75,519,993$ (25,313,156)$ TOTAL GENERAL, INTERNAL SERVICES, & SPECIAL FUNDS 102,528,295$ 127,753,642$ (25,225,347)$ City of Baldwin Park Fiscal Year 2024-2025 Proposed Budget Attachment 3 Fund Fund Description FY 2025 Proposed Revenues FY 2025 Proposed Expenditures Surplus / (Deficit) City of Baldwin Park Fiscal Year 2024-2025 Proposed Budget Financing Authority Funds 610 COP Lease Payment 590,399 590,399 - 651 Pension Obligation Bond 2019 3,844,972 3,846,623 (1,651) 660 Measure M Rev Bond 588,669 1,923,232 (1,334,563) Subtotal Financing Authority Funds 5,024,040$ 6,360,254$ (1,336,214)$ Successor Agency Funds Capital Projects 806 Sierra Vista Capital Project 116,741 116,741 - Subtotal Capital Projects 116,741$ 116,741$ -$ Debt Service 838 BP Merged 2017 Refinance 1,090,263 1,086,883 3,380 Subtotal Debt Service 1,090,263$ 1,086,883$ 3,380$ Low/Mod Housing 890 Low/Mod Income Housing 127,000 953,908 (826,908) Subtotal Low/Mod Housing 127,000$ 953,908$ (826,908)$ TOTAL SUCCESSOR AGENCY FUNDS 1,334,004$ 2,157,531$ (823,527.83)$ Housing Authority 901 Housing Voucher Choice 9,461,435 9,502,111 (40,676) 902 Housing Authority American Rescue Plan Act 827,588 777,774 49,814 905 Public Housing 109,599 197,410 (87,811) 910 CIAP 30,825 30,825 - Subtotal Housing Authority Funds 10,429,447$ 10,508,120$ (78,672.62)$ COMBINED GRAND TOTAL - ALL FUNDS 119,315,786$ 146,779,547$ (27,463,761)$ 9,929,084$ * The Projected General Fund Reserve Balance at June 30, 2025 is: ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 3 (Continued) Projected 2025 2025 2025 2025 Projected Fund Balance Proposed Proposed Proposed Proposed Fund Balance Fund Fund Description 06/30/2024 Revenues Transfers In Expenditures Transfers Out 06/30/2025 General Fund 100 General Fund* 43,845,179 37,770,923 557,333 40,623,501 794,127 40,755,807 110 Measure BP Sales Tax (TUT) 8,693,724 5,713,352 - 810,314 - 13,596,762 200 Future Development Fund** 4,290,027 32,360 - 1,186,316 - 3,136,071 210 Community Enhancement Fund** 631,438 100,000 - 181,900 - 549,538 Subtotal - General Fund 57,460,368$ 43,616,635$ 557,333$ 42,802,031$ 794,127$ 58,038,177$ Internal Services Funds 401 Information and Support Services 312,132 1,345,293 - 1,605,293 - 52,132 402 Fleet Services 283,768 1,261,577 - 1,491,577 - 53,768 403 Internal Insurance (7,761,547) 5,540,621 - 5,540,621 - (7,761,547) 404 Capital Equipment (3,791) - - - - (3,791) Subtotal - Internal Services Funds (7,169,439)$ 8,147,491$ -$ 8,637,491$ -$ (7,659,439)$ Special (Restricted) Funds 205 Federal Asset Forfeiture 83,104 - - 57,043 - 26,061 206 State Asset Forfeiture 56,068 - - 49,000 - 7,068 207 Local Law Enforcement Block Grant 15,648 - - - - 15,648 208 Law Enforcement Development Impact 101,049 20,600 - 25,000 - 96,649 209 AB74 Public Safety Enhancement 126,471 - - 22,589 - 103,883 220 Community Development Block Grant 304,666 2,251,054 - 2,303,667 - 252,053 221 H.O.M.E. (Home Investment Partnership Program) 6,925,295 4,091,516 - 3,600,511 - 7,416,299 222 CAL Home 159,547 100 - - - 159,647 230 AB1693 Business Improvement Fees 22,225 135,200 - 157,106 - 319 231 Air Quality Management 96,199 94,632 - 133,012 - 57,819 232 Residential Development Fee 4 - - - - 4 233 Economic Development Grant 554 - - - - 554 234 Park Fees (Quimby Act) 2,335,571 220,000 - 2,546,571 - 9,000 235 General Plan Fees 578,519 162,000 - 559,545 - 180,975 236 Public Art Fees 253,190 33,000 - - - 286,190 237 Cannabis Fees (19,225) 738,333 - 181,000 557,333 (19,224) 240 Gasoline Tax (242,700) 1,964,162 - 1,961,589 - (240,127) 241 Surface Transportation Program 968,537 18,000 - 985,785 - 752 243 Bicycle and Pedestrian Safety 15 296,095 - - - 296,110 244 Proposition A 428,637 2,265,346 - 2,168,467 - 525,516 245 Proposition C 1,181,358 1,651,707 - 2,782,907 - 50,158 246 AB939 Integrated Waste Management 145,494 643,000 - 669,479 - 119,014 247 Oil Recycling Grant (11,192) 10,000 - 11,637 - (12,829) 249 Storm Drains NPDS 85,074 175,100 - 173,415 - 86,759 250 Assessment District 419,153 14,630 - - - 433,783 251 Street Lighting and Landscape 738,455 2,332,673 - 2,753,675 - 317,453 252 Parks Maintenance Assessment District 3,692 903,552 203,728 1,107,280 - 3,692 253 Proposition A - Parks 60 60 - - - 120 254 Measure R Local Return 1,112,412 1,248,280 - 2,326,349 - 34,343 255 Measure M 660,725 1,398,451 1,334,563 2,446,759 588,669 358,311 256 SB1 Road Repair & Accountability 2,876,198 1,852,108 - 3,162,093 - 1,566,213 257 Traffic Mitigation Fees (8,021) 1,600 - - - (6,421) 258 Measure W 14,154,035 5,575,690 - 15,556,965 - 4,172,760 City of Baldwin Park Fiscal Year 2024-2025 Projected Fund Balance Attachment 4 Projected 2025 2025 2025 2025 Projected Fund Balance Proposed Proposed Proposed Proposed Fund Balance Fund Fund Description 06/30/2024 Revenues Transfers In Expenditures Transfers Out 06/30/2025 259 Measure H 110,250 - - - - 110,250 270 Grants Fund (1,661,041) 20,350,263 - 18,890,257 - (201,035) 271 Police Grants Fund 90,771 193,393 - 169,151 - 115,013 275 American Rescue Plan Act 9,873,227 10,000 - 9,553,590 - 329,638 280 Cooperative Agreements Contributions 31,475 15,000 - 15,000 - 31,475 301 Building Reserve 10,213 - - - - 10,213 450 BPROUD Utility District 305,349 3,000 - 4,550 - 303,799 Subtotal Special Funds 42,311,061$ 48,668,545$ 1,538,291$ 74,373,991$ 1,146,002$ 16,997,904$ TOTAL GENERAL, INTERNAL SERVICES & SPECIAL FUNDS 92,601,990$ 100,432,671$ 2,095,624$ 125,813,513$ 1,940,129$ 67,376,643$ Financing Authority Funds 601 Debt Service 36,393 - - - - 36,393 610 COP Lease Payment - - 590,399 590,399 - - 635 BPFA/PM 2003 Tax Alloc 33,104 - - - - 33,104 637 BPFA/CBD 1990 Refunding Loan 143 - - - - 143 650 Pension Obligation Bond 3,355 - - - - 3,355 651 Pension Obligation Bond 2019 191,917 3,844,972 - 3,846,623 - 190,266 660 Measure M Rev Bond 3,175,592 - 588,669 588,669 1,334,563 1,841,029 Subtotal Financing Authority Funds 3,440,504$ 3,844,972$ 1,179,068$ 5,025,691$ 1,334,563$ 2,104,290$ Successor Agency Funds Capital Projects 806 Sierra Vista Capital Project 1,511,424 - 116,741 116,741 - 1,511,424 Subtotal Capital Projects 1,511,424$ -$ 116,741$ 116,741$ -$ 1,511,424$ Debt Service 838 BP Merged 2000 Refinance 2,471 1,090,263 - 970,142 116,741 5,851 Subtotal Debt Service 2,471$ 1,090,263$ -$ 970,142$ 116,741$ 5,851$ Low/Mod Housing 890 Low/Mod Income Housing 10,726,851 127,000 - 953,908 - 9,899,942 Subtotal Low/Mod Housing 10,726,851$ 127,000$ -$ 953,908$ -$ 9,899,942$ TOTAL SUCCESSOR AGENCY FUNDS 12,240,745$ 1,217,263$ 116,741$ 2,040,791$ 116,741$ 11,417,217$ Housing Authority 901 Housing Voucher Choice 51,632 9,461,435 - 9,502,111 - 10,956 902 Housing Authority American Rescue Plan Act 208,769 827,588 - 777,774 - 258,584 905 Public Housing 285,057 78,774 30,825 197,410 - 197,246 910 CIAP - 30,825 - - 30,825 - Subtotal Housing Authority Funds 545,458$ 10,398,622$ 30,825$ 10,477,295$ 30,825$ 466,786$ COMBINED GRAND TOTAL - ALL FUNDS 108,828,697$ 115,893,528$ 3,422,257$ 143,357,289$ 3,422,257$ 81,364,936$ $ 9,929,084 * The Projected General Fund Reserve Balance at June 30, 2025 is: ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval. Attachment 4 (Continued) General Fund Reserve Bar Chart - Fiscal Year 2024-25 Projected $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 2016 2017 2018 2019 2020 2021 2022 2023 2024 Projected 2025 Projected $7,572,817 $7,090,375 $8,484,704 $9,409,180 $9,730,683 $10,465,582 $11,304,427 $12,134,376 $13,018,456 $9,929,084 Note: This table does not include the Future Development Fund or Community Enhancement Fund. Attachment 5