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08.21.24 Staff Report
Mayor Emmanuel J. Estrada Mayor Pro Tem Jean M. Ayala Councilmember Alejandra Avila Councilmember Daniel Damian Councilmember Monica Garcia Welcome to your City Council Meeting We welcome your interest and involvement in the City's legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city's website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. The City of Baldwin Park provides two ways to watch a City Council meeting: In Person Online ®r- Most City Council meetings take Audio streaming will be available at https://www.youtube.com/channel/UCFLZO dDFR�y59rhiD213Fr�/featured?view as=subscriber place at City Hall, 14403 E. Pacific http://baldwinpark.granicus.comNiewPubtisher.phpNiew id=90 Ave., Baldwin Park, CA 91706 Reasonable Accommodations Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990..Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk's Office at (626) 960-401.1. The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk. Public Communication There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to commentsL&baldwinpark.com. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting. W, 0 W ILIXII s 0111 � PUBLIC COMMUNICATIONS OPEN SESSION/STUDY SESSION RECESS CLOSED SESSION 1. Conference with Legal Counsel — Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case: DJCBP Corporation dba Tier One Case No. 2:23-cv-00384 Consulting and David Ju Case: DJCBP Corporation dba Tier One v City of Baldwin Park et al Los Angeles Superior Court Case No. 24STCP00313 Case: Rosario Carr v City of Baldwin Park Case: Damyanti Ashar vs. City of Baldwin Park Los Angeles Superior Court Case: 14418 Pacific Avenue LLC v City of Baldwin Park Case No. 24STCV19252 Case No. 23PSCV02884 Case No. 24PSCV01995 2. Conference with Real Property Negotiators Pursuant to California Government Code, Section 54956.8 Property: 1. 4668 Maine Avenue, Baldwin Park, CA 91706 2. 4664 Maine Avenue, Baldwin Park, CA 91706 3. 5040 Lante Street, Baldwin Park, CA 91706 4. 12714 Ramona Blvd., Baldwin Park, CA 91706 Agency negotiator: Enrique Zaldivar, CEO; Manuel Carrillo Jr., Director of Recreation and Community Services Under negotiation: Price & Terms of Payment ADJOURNMENT CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at squinones(c baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) • i' Mayor/Chair Emmanuel J. Mayor Pro Tem/Vice Estrada Chair Jean M. Ayala Councilmember/Member Alejandra Avila Councilmember/Member Daniel Damian Councilmember/Member Monica Garcia Welcome to your City Council Meeting We welcome your interest and involvement in the City's legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the eity's website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. How to watch The City of Baldwin Park provides two ways to watch a City Council meeting: In Person in Most City Council meetings take place at City Hall, 14403 E. Pacific Ave., Baldwin Park, CA 91706 Online _L00 Audio streaming will be available at https:llwww. youtube.com/channel/UCFLZO dDFRiy59rhiDZ13Fg1featured?view as=subscriber http:/lbaldwinpark.granicus.com/ViewPublisher.php?view id=90 Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990..Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk's Office at (626) 960-401.1. The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Cleric. _1 i #1111.1 i1:_ There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to commentsgbaldwinpark.com. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ItalN Wan" REPORT FROM CLOSED SESSION ANNOUNCEMENTS The City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS COMMENDATIONS & PRESENTATIONS PUBLIC COMMUNICATIONS CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. City of Baldwin Park's Warrants and Demands Staff recommends that the City Council ratify the attached Warrants and Demands Register. 2. Treasurer's Report City (CC) — July 2024 Staff recommends that Council receive and file the Treasurer's Report for July 2024. 3. Approval of Contract Renewal for Police Helicopter Service With Los Angeles County It is recommended that the City Council 1. Approve the proposed contract renewal provided by the Los Angeles County Sheriff s Department. 2. Authorize the City Manager to sign the contract. 4. Resolution No. 2024-041 Approving the Blanket Authority to File Applications for Grant Funds from the Los Angeles County Regional Park and Open Space District for Measure A Funding for Projects and Programs It is recommended that the City Council: 1. Adopt Resolution No. 2024-041 "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING THE BLANKET AUTHORITY TO FILE APPLICATIONS FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR MEASURE A FUNDING FOR PROJECTS AND PROGRAMS"; and 2. Authorize the Director of Recreation & Community Services or designee to apply for and execute all necessary documents in connection with usage of Measure A funds, such as payment, contracts, and amendments, for the purposes of securing the grant funds and to implement and carry out the purposes specified in the grant application; and 3. Upon approval of each application of Measure A grant funds, authorize the Director of Finance to appropriate funds and make necessary changes to the budget for both revenues and expenditures in the Grant Funds, by the amount of the award. 5. Award of Contract to Wired Media Solutions for the Police Emergency Operations Center (EOC) Audio/Video, Networking, and Automation Upgrade Project It is recommended that the City Council 1. Approve the agreement with Wired Media Solutions in the amount of $70,670.30 for the design, installation, and configuration of the EOC upgrade; and 2. Authorize the Director of Finance to appropriate the funds under line item 275-30- 706-58110-53002, and process the payment; and 3. Authorize the Mayor to execute the Agreement. 6. Approve Tract Map No. 83716 to Subdivide one (1) Lot into Six (6) Single Family Residential Lots with one Accessory Dwelling Unit (ADU) on Each Lot It is recommended that the City Council accept Tract Map No. 83716 and authorize the City Clerk and staff to sign the map. 7. Approval for Pay Trac On-line Credit Card Processing Services and Hosting Service Addendum with Vermont Systems It is recommended that the City Council: 1. Approve Pay Trac On-line Credit Card Processing Services with Vermont Systems to offer online credit card processing services with a processing fee of 3% per transaction applied to online registration customers; and 2. Authorize Mayor to execute Hosting Services Addendum; and 3. authorize the Director of Recreation & Community Services to execute any associated documents necessary for the Pay Trac On-line Credit Card Processing Services and Hosting Services Addendum with Vermont Systems; and 4. Authorize the Director of Finance to complete necessary documents for Pay Trac On -Line Credit Card Processing Services with Vermont Systems appropriate funding from General Fund and make necessary changes to the budget. 8. Meeting Minutes of August 7, 2024 It is recommended that the City Council approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, and the Housing Authority Meeting held on August 7, 2024. 9. Approval to Consider Third Amendment to the Service Agreement for Professional Services by and between the City of Baldwin Park and Kingdom Causes, Inc. dba City Net It is recommended that the City Council: 1. Approve the Third Amendment to the service agreement for consultant services by and between the City of Baldwin Park and Kingdom Causes, Inc. dba City Net in the total amount of $1,165,677.35 to operate Serenity Homes for one (1) year and continue serving fifty (50) beds of interim housing for families experiencing homelessness at Serenity Homes from September 22, 2024, to September 21, 2025; and 2. Authorize the Mayor to execute the Third Amendment to the service agreement; and 3. Authorize the Director of Recreation & Community Services to process the necessary documents associated with this service agreement contract; and 4. Authorize the Director of Community Development to eliminate the Prevention, Diversion, and Rapid Rehousing program from the City Council approved PLHA Plan to cover the remaining costs for the Serenity Homes operations through September 21, 2024; and 5. Authorize the Director of Finance to appropriate fundings and make the necessary budget adjustments for both FY 2023-24 & FY2024-25. 10. Approval of an Appropriation of Funds for Transit Services to Close -Out Fiscal Year 2023-24 It is recommended that the City Council authorize the Finance Director to appropriate Prop A Funds in the amount of $233,431.69 for transit services to Account No. 244-50-580- 51100-15525 and to make the necessary budget adjustments. II. Approval of Memorandum of Agreement with the San Gabriel Valley Council of Governments for participation in the San Gabriel Valley Regional Food Recovery Program. It is recommended that the City Council authorize the City Manager to execute the Memorandum of Agreement with the San Gabriel Valley Council of Governments. 12. Implementation of Unmanned Aerial System (UAS) Program for The Baldwin Park Police Department It is recommended that the City Council: 1. Approve the implementation of Policy 605 to establish guidelines for the use of an Unmanned Aerial System (UAS) Program for the Baldwin Park Police Department; and 2. Adopt the proposed UAS Policy and Standard Operating Procedures Manual; and 3. Authorize the Police Chief to make necessary adjustments to the program and policy as needed, subject to review by the City Attorney. PUBLIC HEARING 1.3. Approve Substantial Amendment No. One to the FY 2024-25 Annual Action Plan. It is recommended that the City Council approve Substantial Amendment No. One to the 2024-25 Annual Action Plan and authorize the Director of Finance make the necessary appropriation and budget adjustments. REPORTS OF OFFICERS 14. Adoption of a City Council Policy for Rotation of the Appointed Position of Mayor and Mayor Pro Tempore It is recommended the City Council adopt the proposed City Policy for Selection of Appointed Mayor and Mayor Pro Tempore. CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION SA 1. Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Register. SA 2. Treasurer's Report SA — July 2024 Staff recommends that the Board receive and file the Treasurer's Report for July 2024. FINANCE AUTHORITY CONSENT CALENDAR 1. Treasurer's Report FA — July 2024 Staff recommends that the Board receive and file the Treasurer's Report for July 2024. HOUSING AUTHORITY CONSENT CALENDAR 1. Baldwin Park Housing Authority's Warrants and Demands It is recommended that the Board 2. Treasurer's Report HA — July 2024 Staff recommends that the Board receive and file the Treasurer's Report for July 2024. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION Mayor Estrada seeks consensus from the City Council to direct staff to apply for Fiscal Year 24 Pathways to Removing Obstacles to Housing (PRO Housing) with the Department of Housing and Urban Development. Council Member Garcia seeks consensus from the City Council on directing staff to initiate the process of naming a neighborhood street around the Baldwin Park High School campus in honor of Bernardo Flores who is a Major League Baseball player for the Chicago White Sox and the St. Louis Cardinals. A homegrown product and son of Baldwin Park, he graduated from Baldwin Park High School, went to USC and was drafted to the Major League Baseball in 2016..He has given back to the youth of Baldwin Park as a philanthropist, mentor and coach. ADJOURNMENT CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at squinonesL&baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960- 4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) ITEM NO. TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance sn �a�R'E� PREPARED BY: Ana Zhang, Senior Finance Clerk DATE: August 21, 2024 SUBJECT: City of Baldwin Park's Warrants and Demands SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payroll for the last period was $625,716.70 and the attached General Warrants Register was $3,468,273.86 for a total amount of $4,093,990.56. BACKGROUND The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: 1. The last payroll of the City of Baldwin Park consists of check numbers 202551 to 202571 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 48938 to 49230 for the period July 21, 2024, through August, 3, 2024 inclusive; these are presented and hereby ratified in the amount of $625,716.70. 2. General Warrants, with the electronic fund transfer (EFT) bank drafts in the amount of $2,020,171.37 and checks from 247348 to 247564 in the amount of $1,448,1.02.49 for the period of July 30, 2024 to August, 12, 2024, inclusive; in the total amount of $3,468,273.86 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Check Register Page 1 / 1 r r Payment Number 1066 1066 1066 1066 1066 1066 1066 1066 1066 1067 1067 1067 1067 1068 1068 1069 247348 247348 247348 247348 247349 247349 247350 247350 247350 247350 247350 247350 247351 247352 247353 247353 247354 247354 247355 247355 247356 247356 247356 247356 247356 247356 247356 247356 247356 247356 247356 247357 247357 247357 247358 247359 247359 247360 247361 247361 247361 247362 247363 247364 247365 City of Baldwin Park, CA Payment Date Vendor Name 07/31 /2024 PUBLIC RISK INNOVATION,SOLUTIONS,AND MANAGEMENT 07/31 /2024 PUBLIC RISK INNOVATION,SOLUTIONS,AND MANAGEMENT 07/31 /2024 PUBLIC RISK INNOVATION,SOLUTIONS,AND MANAGEMENT 07/31 /2024 PUBLIC RISK INNOVATION,SOLUTIONS,AND MANAGEMENT 07/31 /2024 PUBLIC RISK INNOVATION,SOLUTIONS,AND MANAGEMENT 07/31 /2024 PUBLIC RISK INNOVATION,SOLUTIONS,AND MANAGEMENT 07/31 /2024 PUBLIC RISK INNOVATION,SOLUTIONS,AND MANAGEMENT 07/31 /2024 PUBLIC RISK INNOVATION,SOLUTIONS,AND MANAGEMENT 07/31 /2024 PUBLIC RISK INNOVATION,SOLUTIONS,AND MANAGEMENT 08/02/2024 P.T.E.A. 08/02/2024 P.T.E.A. 08/02/2024 P.T.E.A. 08/02/2024 P.T.E.A. 08/09/2024 BALDWIN PARK PDA 08/09/2024 BALDWIN PARK PDA 08/09/2024 CALIFORNIA NEWSPAPERS PARTNERSHIP 08/01/2024 AFLAC 08/01/2024 AFLAC 08/01/2024 AFLAC 08/01/2024 AFLAC 08/01/2024 ALLSTATE WORKPLACE DIVISION 08/01/2024 ALLSTATE WORKPLACE DIVISION 08/01/2024 AMERICAN FIDELITY ASSURANCE COMPANY 08/01/2024 AMERICAN FIDELITY ASSURANCE COMPANY 08/01/2024 AMERICAN FIDELITY ASSURANCE COMPANY 08/01/2024 AMERICAN FIDELITY ASSURANCE COMPANY 08/01/2024 AMERICAN FIDELITY ASSURANCE COMPANY 08/01/2024 AMERICAN FIDELITY ASSURANCE COMPANY 08/01/2024 BALDWIN PARK MNGMT ASSOC. 08/01/2024 BALDWIN PARK MNGMT ASSOC. 08/01/2024 C.L.E.A. 08/01/2024 C.L.E.A. 08/01/2024 CITY EMPLOYEES ASSOCIATES 08/01/2024 CITY EMPLOYEES ASSOCIATES 08/01/2024 PRE -PAID LEGAL SERVICES, INC. 08/01/2024 PRE -PAID LEGAL SERVICES, INC. 08/01/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY 08/01/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY 08/01/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY 08/01/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY 08/01/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY 08/01/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY 08/01/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY 08/01/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY 08/01/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY 08/01/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY 08/01/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY 08/01/2024 ACTION DESIGNZ LLC 08/01/2024 ACTION DESIGNZ LLC 08/01/2024 ACTION DESIGNZ LLC 08/01/2024 AMBITEC, INC 08/01/2024 ATKINSON, ANDELSON, LOYA, 08/01/2024 ATKINSON, ANDELSON, LOYA, 08/01/2024 CANON FINANCIAL SERVICES, INC 08/01/2024 CHICAS GRAPHICS AND DESIGN 08/01/2024 CHICAS GRAPHICS AND DESIGN 08/01/2024 CHICAS GRAPHICS AND DESIGN 08/01/2024 CLARISSA I. ZAMORA 08/01/2024 COMMUNITY ECONOMIC SOLUTIONS 08/01/2024 DAVID SALAS 08/01/2024 DURHAM SCHOOL SERVICES Check Register By (None) Payment Dates 7/30/2024 - 8/12/2024 Description Account Number Amount WORKERS COMP -BROKER FEE 7/1/24-6/30/25 403-10-160-54150-11322 $ 11,686.00 WORKERS COMP-ADMIN FEE 7/1/24-6/30/25 403-10-160-54150-11322 $ 12,423.00 WORKERS COMP -PREMIUM 7/1/24-6/30/25 403-10-160-54150-11322 $ 127,213.00 WORKERS COMP-22/23 PREMIUM ADJ. 7/1/24-6/30/25 403-10-160-54150-11322 $ 5,200.00 GENERAL LIABILITY-ADMIN FEE 7/1/24-6/30/25 403-10-160-54150-11320 $ 20,850.00 GENERAL LIABILITY -PREMIUM 7/1/24-6/30/25 403-10-160-54150-11320 $ 729,758.00 GENERAL LIABILITY -BROKER FEE 7/1/24-6/30/25 403-10-160-54150-11320 $ 38,779.00 PROPERTY PROGRAM -PREMIUM 3/31/24-3/31/25 403-10-160-54150-11321 $ 381,719.00 PROPERTY PROGRAM-ADMIN FEE 3/31/24-3/31/25 403-10-160-54150-11321 $ 4,748.00 PTEA DUES 100-00-000-21220-00000 $ 337.50 CLERICAL DUES 100-00-000-21224-00000 $ 125.00 PTEA DUES 100-00-000-21220-00000 $ 337.50 CLERICAL DUES 100-00-000-21224-00000 $ 125.00 POLICE SWORN DUES 100-00-000-21219-00000 $ 5,507.95 POLICE NON -SWORN DUES 100-00-000-21219-00000 $ 1,371.01 AAP 24/25 SUBSTANTIAL AMENDMENT 7/1-7/31/2024 220-40-420-53330-14700 $ 762.12 AFLAC 100-00-000-21216-00000 $ 669.66 AFLAC 100-00-000-21216-00000 $ 137.45 AFLAC 100-00-000-21216-00000 $ 669.55 AFLAC 100-00-000-21216-00000 $ 137.45 CANCERINSURANCE 100-00-000-21221-00000 $ 51.80 CANCERINSURANCE 100-00-000-21221-00000 $ 51.81 AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 31.12 AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 74.76 AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 985.75 AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 2,871.30 AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 985.75 AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 2,871.32 MANAGEMENT DUES 100-00-000-21218-00000 $ 10.00 MANAGEMENT DUES 100-00-000-21218-00000 $ 10.00 CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 $ 768.00 CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 $ 1,748.00 DUES CMEA 100-00-000-21226-00000 $ 46.00 DUES CMEA 100-00-000-21226-00000 $ 46.00 PRE -PAID LEGAL SERVICES 100-00-000-21230-00000 $ 64.28 PRE -PAID LEGAL SERVICES 100-00-000-21230-00000 $ 64.27 LIFE INS B/50,000 100-00-000-21254-00000 $ (8.24) SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 $ (31.50) LIFE INS C/100,000 100-00-000-21254-00000 $ 115.50 SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 $ 565.13 LIFE INS B/50,000 100-00-000-21254-00000 $ 597.40 LIFE INS C/100,000 100-00-000-21254-00000 $ 49.50 LIFE INS D/60,000 100-00-000-21254-00000 $ 24.75 SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 $ 596.62 LIFE INS B/50,000 100-00-000-21254-00000 $ 485.40 LIFE INS C/100,000 100-00-000-21254-00000 $ 49.50 LIFE INS D/60,000 100-00-000-21254-00000 $ 24.75 STAFF T-SHIRTS 100-60-610-53100-00000 $ 800.00 STAFF T-SHIRTS 100-60-650-53100-00000 $ 715.94 STAFF T-SHIRTS FOR STREET MARKET 100-60-610-53100-16101 $ 1,868.41 RTS BALLISTIC SHIELD LEVEL IIIA 2/EA, RTS 100-30-340-53100-00000 $ 4,399.96 DEC 2023-ANDREW GONZALEZ INVESTIGATION 403-10-150-51102-11106 $ 1,275.00 MAR 2024-ANDREW GONZALEZ INVESTIGATION 403-10-150-51102-11106 $ 125.49 METER USAGE -LEASE FOR 2 SHARP COPIERS-3/1-5/31/24 401-10-141-58140-11504 $ 1,111.88 REQUEST TO PURCHASE SIGNS FOR BINGO SENIOR CENTER 501-60-000-22327-00000 $ 231.53 TWO CORRUGATES SIGNS(NOTICE) BRIDGE WORK 245-50-550-53100-15622 $ 396.90 FULL COLOR POSTERS FOR YOUNG SPORTS STARS T-BALL 501-60-000-22326-00000 $ 308.70 INSTRUCTOR FOR BALLET FOLKLORIO-MAY-JUN 2024 501-60-000-22328-00000 $ 2,052.00 ASSESMENT ENGINEERING SRVC-FY23/24-CITYWIDE PARK 252-50-530-51100-00000 $ 4,500.00 INSTALLED 93 TREES -METRO LINK PARKING LOT 245-50-561-51101-15536 $ 4,970.00 TRANSPORTATION TO MEDIEVAL-6/20/2024 275-60-737-51101-16071 $ 748.17 Page 1 of 9 Payment Number Payment Date Vendor Name Description Account Number Amount 247365 08/01/2024 DURHAM SCHOOL SERVICES TRANSPORTATION TO NATURAL HISTORY-6/26/2024 275-60-737-51101-16071 $ 750.08 247366 08/01/2024 EHS INTERNATIONAL, INC. SAFETY CLASSES-PW-FORKLIFT OPERATOR SAFETY-6/27/24 240-50-561-53200-00000 $ 150.00 247366 08/01/2024 EHS INTERNATIONAL, INC. SAFETY CLASSES-PW-FORKLIFT OPERATOR SAFETY-6/27/24 240-50-562-53200-00000 $ 1,000.00 247366 08/01/2024 EHS INTERNATIONAL, INC. SAFETY CLASSES-PW-FORKLIFT OPERATOR SAFETY-6/27/24 240-50-571-53200-00000 $ 170.00 247367 08/01/2024 EVAN BROOKS ASSOCIATES, INC MAY 2024-TEC.&GRANT ASSISTANCE METRO ATP CYCLE 7 254-50-510-51100-15045 $ 1,140.00 247368 08/01/2024 EVIKE.COM INC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 100-30-310-53100-00000 $ 4,093.59 247369 08/01/2024 EWING IRRIGATION, INC. 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MATERIAL AND SUPPLIES -OFFICE SUPPLIES 246-50-540-53100-15705 $ 124.93 247448 08/01/2024 ULTIMATE ATTRACTIONS LLC INFLATABLE GAMES AT STREET MARKET ON 7/11/2024 100-60-610-53391-16101 $ 1,042.50 247448 08/01/2024 ULTIMATE ATTRACTIONS LLC INFLATABLE GAMES AT STREET MARKET ON 7/18/2024 100-60-610-53391-16101 $ 1,061.20 247448 08/01/2024 ULTIMATE ATTRACTIONS LLC INFLATABLE GAMES AT STREET MARKET ON 7/25/2024 100-60-610-53391-16101 $ 1,356.00 247449 08/01/2024 WEBCO LB LLC JULY 2024 SWEEP CITY PARKING LOTS AT CITY HALL 254-50-560-51101-15734 $ 4,200.00 247450 08/05/2024 PUBLIC RISK INNOVATION,SOLUTIONS,AND MANAGEMENT MASTER CRIME -PREMIUM 7/1/24-6/30/25 403-10-160-54150-11324 $ 6,427.00 247450 08/05/2024 PUBLIC RISK INNOVATION,SOLUTIONS,AND MANAGEMENT MASTER CRIME-ADMIN FEE 7/1/24-6/30/25 403-10-160-54150-11324 $ 129.00 247450 08/05/2024 PUBLIC RISK INNOVATION,SOLUTIONS,AND MANAGEMENT OPTIONAL EXCESS LIABILITY-ADMIN FEE 7/1/24-6/30/25 403-10-160-54150-11327 $ 1,328.00 247450 08/05/2024 PUBLIC RISK INNOVATION,SOLUTIONS,AND MANAGEMENT OPTIONAL EXCESS LIABILITY -PREMIUM 7/1/24-6/30/25 403-10-160-54150-11327 $ 67,938.00 247450 08/05/2024 PUBLIC RISK INNOVATION,SOLUTIONS,AND MANAGEMENT CYBER LIABILITY-ADMIN FEE 7/1/24-6/30/25 403-10-160-54150-11326 $ 370.00 247450 08/05/2024 PUBLIC RISK INNOVATION,SOLUTIONS,AND MANAGEMENT CYBER LIABILITY -PREMIUM 7/1/24-6/30/25 403-10-160-54150-11326 $ 14,457.00 247451 08/08/2024 ZUSSER COMPANY, INC. CONSTR. CONTRACT BARNES PARK 02PMT 6/8-7/8/2024 258-50-520-58100-55001 $ 609,930.40 247452 08/08/2024 PACIFIC PREMIER BANK ESCROW# 20240628-2835-ZUSSER-OIRET 5/6-6/7/24 258-00-000-14312-55001 $ 94,766.00 247452 08/08/2024 PACIFIC PREMIER BANK ESCROW# 20240628-2835-ZUSSER-02RET 6/8-7/8/24 258-00-000-14312-55001 $ 32,101.60 247453 08/08/2024 AK ATHLETIC EQUIPMENT INC ROLL -UP WRESTLING MARTIAL ARTS MAT 2/EA, 275-60-765-58110-56004 $ 14,646.58 247454 08/08/2024 CALIFORNIA CONSULTING, INC. GRANT WRITING SERVICES-JUN 2024 100-25-299-51100-17000 $ 4,500.00 247455 08/08/2024 CHICAS GRAPHICS AND DESIGN COLOR FOAM BOARDS FOR PRIDE MONTH -SUMMER CONCERTS 100-60-610-53100-16144 $ 352.80 247456 08/08/2024 CINTAS FIRST AID & SAFETY FIRSTAID SUPPLIES COM CENTER & AED CITY FACILITIES 100-60-610-53100-00000 $ 790.80 247456 08/08/2024 CINTAS FIRST AID & SAFETY FIRSTAID SUPPLIES COM CENTER & AED CITY FACILITIES 403-10-160-51101-11350 $ 912.87 247456 08/08/2024 CINTAS FIRST AID & SAFETY FIRSTAID SUPPLIES COM CENT & AED FOR CITY FACILITY 100-60-610-53100-00000 $ 571.56 247456 08/08/2024 CINTAS FIRST AID & SAFETY FIRSTAID SUPPLIES COM CENT & AED FOR CITY FACILITY 403-10-160-51101-11350 $ 912.87 247457 08/08/2024 CONSOLIDATED ELECTRICAL DISTRIBUTORS, INC. SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 $ 13.37 247458 08/08/2024 DOOLEY ENTERPRISES, INC. AMMO FOR PATROL 100-30-340-53100-00000 $ 2,930.80 247458 08/08/2024 DOOLEY ENTERPRISES, INC. AMMO FOR PATROL 100-30-340-53100-00000 $ 2,930.80 247459 08/08/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR FLEET DIVISION 402-50-590-53100-00000 $ 180.91 247459 08/08/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR FLEET DIVISION 402-50-590-53100-00000 $ 124.33 247459 08/08/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR FLEET DIVISION 402-50-591-53100-00000 $ 333.52 247459 08/08/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR FLEET DIVISION 402-50-590-53100-00000 $ 28.28 247460 08/08/2024 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS AT SENIOR CENTER 5/8/24 252-60-620-53371-00000 $ 171.03 247460 08/08/2024 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS AT SENIOR CENTER-5/8/2024 252-60-620-53371-00000 $ 647.94 247460 08/08/2024 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS AT BARNES PARK-5/8/2024 100-60-620-53371-15100 $ 781.80 247461 08/08/2024 KING BOLT COMPANY SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 $ 37.48 247462 08/08/2024 LENNY J. HUNDSHAMER INVESTIGATION HOURS -APR 2024 403-10-150-51102-11106 $ 2,137.50 247463 08/08/2024 LOS ANGELES COUNTY SHERIFFS DEPARTMENT HELICOPTER SRVC 6/1-6/30/2024 100-30-340-51100-00000 $ 346.73 247464 08/08/2024 PREFERRED IMPRESSIONS, INC. 1 /4" ACM K X 36" TALL BALDWIN PARK LETTERS W/ 100-60-610-581 10-16105 $ 3,465.00 247465 08/08/2024 RAILPROS, INC. CONSTRUCTION MANAGEMENT & INSPECTION 5/1-5/31/2024 255-50-520-58100-15550 $ 3,829.03 247466 08/08/2024 ROADLINE PRODUCTS INC. MOVIES LICENSE FOR MOVIES UNDER THE STARS 245-50-550-53100-15622 $ 5,129.77 247467 08/08/2024 ROSA MARQUEZ REIM -RENTAL DEPOSIT FOR MORGAN PARK SHELTERS#1-3 501-60-000-22333-00000 $ 100.00 247468 08/08/2024 SANDRA LEYVA MATERIALS AND SUPPLIES FOR WELLNESS WALK 100-25-299-53100-00000 $ 48.51 247469 08/08/2024 SCHINDLER ELEVATOR CORPORATION PARTS & MATERIALS REPAIR ELEVATOR CTY HALL 6/30/24 100-60-620-53100-00000 $ 143.30 247470 08/08/2024 SWANK MOTION PICTURES INC. MOVICE LICENSE FOR MOVIES UNDER STARS ON 6/28/2024 100-60-610-51100-00000 $ 34.00 247470 08/08/2024 SWANK MOTION PICTURES INC. MOVIE LICENSE FOR MOVIES UNDER STARS ON 6/28/2024 100-60-680-51101-00000 $ 486.00 247471 08/08/2024 T & G GLOBAL LLC PURCHASE 15 FT. DECORATIVE CHRISTMAS BOW 100-60-610-581 10-16105 $ 3,806.25 247472 08/08/2024 TERMINIX EXTERMINATOR SERVICES (c) CITY FACILITIES 6/25/2024 252-60-620-53371-00000 $ 147.00 247472 08/08/2024 TERMINIX EXTERMINATOR SERVICES (cD- CITY FACILITIES 6/5/2024 252-60-620-53371-00000 $ 141.00 247473 08/08/2024 THE PUN GROUP LLP AUDIT OF THE CITY YEAR ENDED 6/30/2024 BILLING#2 100-20-210-51101-12420 $ 20,000.00 247474 08/08/2024 VERIZON WIRELESS CELL PHONE SERVICE 5/22-6/21/2024 #870914792-00010 100-40-405-53403-00000 $ 50.92 247474 08/08/2024 VERIZON WIRELESS CELL PHONE SERVICE 5/22-6/21/2024 #870914792-00010 220-40-420-53403-14700 $ 50.92 Page 4 of 9 Payment Number Payment Date Vendor Name Description Account Number Amount 247475 08/08/2024 VESTIS GROUP, INC UNIFORM SERV FOR BUILDING MAINTENANCE STAFF 6/5/24 252-60-620-53100-00000 $ 25.62 247475 08/08/2024 VESTIS GROUP, INC UNIFORM SERV -BUILDING MAINTENANCE STAFF 6/12/2024 252-60-620-53100-00000 $ 25.62 247475 08/08/2024 VESTIS GROUP, INC UNIFORM SERV -BUILDING MAINTENANCE STAFF 6/19/2024 252-60-620-53100-00000 $ 36.93 247475 08/08/2024 VESTIS GROUP, INC UNIFORM SERV -BUILDING MAINTENANCE STAFF 6/26/2024 252-60-620-53100-00000 $ 25.62 247476 08/08/2024 A & M ICE CREAM INC POPSICLES-PARTICIPANTSO)SUMMER SPLASH PARTY-8/12/24 100-60-610-53100-00000 $ 266.00 247477 08/08/2024 AMERICAN EAGLE COMPUTER PROD INC. INK CARTRIDGES FOR NEW PRINTERS IN RECORDS 100-30-310-53100-00000 $ 919.25 247477 08/08/2024 AMERICAN EAGLE COMPUTER PROD INC. INK CARTRIDGES FOR NEW PRINTERS IN RECORDS 100-30-350-53100-00000 $ 1,000.00 247477 08/08/2024 AMERICAN EAGLE COMPUTER PROD INC. INK CART FOR NEW PRINTERS IN TRAFFIC BUREAU 100-30-330-53100-00000 $ 1,919.25 247478 08/08/2024 ANTHONY VAZQUEZ LUNCH -EQUIP. MECHANIC INTERVIEW PANEL -BUN STREET 100-10-150-51101-11124 $ 99.69 247479 08/08/2024 APEC CCTV CO., INC. PURCHASE OF CAMERAS AT COMMUNITY CENTER 7/5 100-60-620-53100-00000 $ 809.18 247480 08/08/2024 A -TECH SYSTEMS INC QUARTERLY MONITORING FIRE ALARMS-JUN-JUL-AUG 2024 245-60-620-53371-00000 $ 90.00 247481 08/08/2024 AUTOMATION SOLUTIONS, INC. REPAIRS DONE AT CITY HALL & HILDA SOLIS PARK 7/15 100-60-620-53371-00000 $ 538.35 247481 08/08/2024 AUTOMATION SOLUTIONS, INC. REPAIRS DONE AT CITY HALL & HILDA SOLIS PARK 7/19 252-60-620-53371-00000 $ 450.00 247481 08/08/2024 AUTOMATION SOLUTIONS, INC. REPAIRS DONE AT CITY HALL & HILDA SOLIS PARK 7/26 100-60-620-53371-00000 $ 923.77 247481 08/08/2024 AUTOMATION SOLUTIONS, INC. REPAIRS DONE AT CITY HALL & HILDA SOLIS PARK 7/26 252-60-620-53371-00000 $ 1,012.11 247481 08/08/2024 AUTOMATION SOLUTIONS, INC. ELECTRICAL REPAIRS&MAINTENANCE(WWALNUT CREEK-7/21 100-60-620-53371-00000 $ 802.69 247481 08/08/2024 AUTOMATION SOLUTIONS, INC. CIRCUIT FOR WATER HEATER(a)WALNUT CREEK-7/21/24 252-60-620-53371-00000 $ 1,145.81 247481 08/08/2024 AUTOMATION SOLUTIONS, INC. AC REPAIRSc FAMILY SRVC CENTER-7/30/2024 100-60-620-53371-00000 $ 343.13 247481 08/08/2024 AUTOMATION SOLUTIONS, INC. ELECTRICAL MAINTENANCE(a)CITY HALL-8/2/24 100-60-620-53371-00000 $ 768.00 247482 08/08/2024 BENIGNO RIOS PERDIEM-REPORT WRITING-SANDRA HUTCHENS-8/19-21/24 100-30-310-53200-00000 $ 24.00 247483 08/08/2024 BMO BANK N.A. REPLENISH TOLL ROAD ACCOUNT-7/23/2024 100-30-310-51101-00000 $ 45.00 247483 08/08/2024 BMO BANK N.A. REPLENISH TOLL ROAD ACCOUNT#257818-7/6/24 100-30-310-51101-00000 $ 45.00 247483 08/08/2024 BMO BANK N.A. CHARGER FOR DEPARTMENT ISSUED PHONE 100-30-310-53100-00000 $ 7.70 247483 08/08/2024 BMO BANK N.A. SUPPLIES FOR USE OF FORCE TRAINING 100-30-310-53100-00000 $ 508.99 247483 08/08/2024 BMO BANK N.A. RECORDS CLERK -SPECIALIST B MANCIA-10/21-25/2024 100-30-310-53200-00000 $ 643.75 247483 08/08/2024 BMO BANK N.A. CONFERENCE REGIS. FOR C.S.S LILT RUBIO 100-30-310-53200-00000 $ 599.00 247483 08/08/2024 BMO BANK N.A. ACCIDENT RECONSTRUC. CONF-DET. THOMAS-10/24-26/24 100-30-310-53200-00000 $ 470.00 247483 08/08/2024 BMO BANK N.A. RECORDS CLERK -SPECIALIST M. SERRANO-7/22-26/2024 100-30-310-53200-00000 $ 643.75 247483 08/08/2024 BMO BANK N.A. TRAFFIC COLLISION -OFFICER S. GARCIA-9/9-9/20/2024 100-30-310-53200-00000 $ 978.50 247483 08/08/2024 BMO BANK N.A. 2024 PINK PATCH SUPPLIES 100-30-340-53100-13041 $ 53.64 247484 08/08/2024 BMO BANK N.A. REFUND FOR CAPTAIN HENDRICKS-TRAINING COURSE 100-30-300-53200-00000 $ (75.00) 247484 08/08/2024 BMO BANK N.A. REFUND FOR CHIEF LOPEZ-TRAINING COURSE 100-30-300-53200-00000 $ (50.00) 247484 08/08/2024 BMO BANK N.A. REFUND FROM POALAC 100-30-300-53200-00000 $ (50.00) 247484 08/08/2024 BMO BANK N.A. ICLOUD STORAGE -RENEWS 8/25/24 100-30-300-53330-00000 $ 2.99 247484 08/08/2024 BMO BANK N.A. PATROL UNIT TOLL VIOLATION 6/24/2024 100-30-310-51101-00000 $ 25.30 247484 08/08/2024 BMO BANK N.A. STSP ORDER-BUGARIN, CAMARENA&VASQUEZ 100-30-310-53100-00000 $ 146.52 247484 08/08/2024 BMO BANK N.A. STSP ORDER-BUGARIN, CAMARENA&VASQUEZ 100-30-310-53100-00000 $ 112.47 247484 08/08/2024 BMO BANK N.A. STSP ORDER-BUGARIN, CAMARENA&VASQUEZ 100-30-310-53100-00000 $ 68.40 247484 08/08/2024 BMO BANK N.A. CLEARS TRAINING COURSE FOR RECORDS -SUP. JOAN GASCA 100-30-310-53200-00000 $ 650.00 247484 08/08/2024 BMO BANK N.A. ONLINE TRAINING COURSE FOR SGT. 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COVARRUBIAS RENTAL DEPOSIT REFUND-7/20/24-ARTS&REC 501-60-000-22333-00000 $ 500.00 247508 08/08/2024 JIMMY WONG SUPPLIES FOR SUMMER SPLASH PARTY 100-60-610-53100-00000 $ 135.29 247509 08/08/2024 JON'S FLAGS & POLES INC. 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PARRA RENTAL DEPOSIT REFUND-7/27/24-WALNUT CREEK PARK 501-60-000-22333-00000 $ 150.00 247520 08/08/2024 MIKE SALAS SUPPLIES FOR BASKETBALL ARCADE GAME-COM. CENTER 100-60-610-53100-00000 $ 21.02 247521 08/08/2024 QUADIENT INC CITY WIDE POSTAGE METER ACCOUNT#64251147 401-10-141-53100-11503 $ 20,000.00 247522 08/08/2024 QUADIENT LEASING USA INC LEASE & MAINTENANCE POSTAGE MACHINE 5/29-8/28/2024 401-10-141-58140-11503 $ 2,159.82 247523 08/08/2024 RAQUEL M. CERVANTES CASE# RID 1202 591 - NOE CERVANTES 100-00-000-21225-00000 $ 115.39 247524 08/08/2024 RICOH USA INC LEASE PAYMENTS FOR 8 RICOH COPIERS 8/17-11/16/2024 401-10-141-58140-11502 $ 6,533.88 247525 08/08/2024 SAN GABRIEL VALLEY WATER COMPANY DEPOSIT FOR AGREEMENT TO COMPLETE WORK CIP21-198 258-50-520-58100-55001 $ 25,340.00 247526 08/08/2024 TRANSOURCE SERVICES CORP. HP COLOR LASER JET MFP 5800DB PRINTER 2/EA 100-30-310-53390-00000 $ 4,451.23 247527 08/08/2024 WOODSIDE VILLAGE APARTMENTS PAY SYLVIA RODRIGUEZ'S RENT-SGVCOG'S HOUSING FUND 270-60-610-53370-16065 $ 526.46 247528 08/08/2024 AMERICA VALENCIA ARPA REIM-REGIST-SUMMER CAMP-6/17-6/21/2024 275-60-734-53370-16077 $ 185.00 247529 08/08/2024 BALDWIN PARK CHARITABLE RELIEF PAYMENT CORRECTION -RENT ASSISTANCE-ROSALINA OVALLE 270-60-610-53370-16065 $ 4,408.00 247530 08/08/2024 BRITTANY YOSEFF ARPA REIM-REGIST-SUMMER CAMP-6/17-6/28/2024 275-60-734-53370-16077 $ 190.00 247531 08/08/2024 MONICA ISORDIA ARPA REIM-REGIST-SUMMER CAMP-6/10-6/28/2024 275-60-734-53370-16077 $ 280.00 247532 08/08/2024 PATRICIA CASTRO ARPA BASIC REIM BASIC REG. 6/10-6/28/2024 275-60-734-53370-16077 $ 555.00 247533 08/08/2024 RICHARD RAMOS ARPA RECREATIONAL REIM REG. ACTIVITY FEB.-MAY 2024 275-60-734-53370-16070 $ 491.40 247534 08/08/2024 RUTH ABIGAIL GAMERO DE ALARCON ARPA BASIC REIM PRO. 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ALARM SYSTEM MONITORING SERVICES 7/1-7/31/2024 100-60-620-51101-15100 $ 245.00 247561 08/08/2024 USA ALARM SYSTEMS, INC. ALARM SYSTEM MONITORING SERVICES 7/1-7/31/2024 252-60-620-51101-00000 $ 973.33 247561 08/08/2024 USA ALARM SYSTEMS, INC. ALARM SYSTEM MONITORING SERVICES 8/1-8/31/2024 100-60-620-51101-00000 $ 973.34 247561 08/08/2024 USA ALARM SYSTEMS, INC. ALARM SYSTEM MONITORING SERVICES 8/1-8/31/2024 100-60-620-51101-15100 $ 245.00 247561 08/08/2024 USA ALARM SYSTEMS, INC. ALARM SYSTEM MONITORING SERVICES 8/1-8/31/2024 252-60-620-51101-00000 $ 973.33 247562 08/08/2024 V & V MANUFACTURING REPAIR OF DEPARTMENT BADGE 7/16/2024 100-30-310-53371-00000 $ 255.67 247562 08/08/2024 V & V MANUFACTURING ADD A RETIRED RIBBON ON BADGE 100-30-310-53100-00000 $ 50.66 247563 08/08/2024 VERIZON WIRELESS CELL PHONE -EXECUTIVE SECRETARY ROSA C.6/22-7/21/24 100-10-110-53403-00000 $ 41.53 247564 08/08/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIES BUILDING MAINTENANCE 100-60-620-53100-00000 $ 11.12 247564 08/08/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIES BUILDING MAINTENANCE 252-60-620-53100-00000 $ 11.11 DFT0009351 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 $ 2,250.07 DFT0009371 08/08/2024 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 $ (32.95) DFT0009374 08/08/2024 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 $ (56.91) DFT0009401 08/01/2024 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 $ 183.21 DFT0009402 08/01/2024 PERS-RETIREMENT PERS ADDITIONAL RETIREE SVC CR 100-00-000-21206-00000 $ 279.60 DFT0009403 08/01/2024 PERS-RETIREMENT PERS ADDITIONAL RETIREE SVC CR 100-00-000-21206-00000 $ 289.47 DFT0009404 08/01/2024 PERS-RETIREMENT PERS REDEPOSIT 100-00-000-21206-00000 $ 21.78 DFT0009405 08/01/2024 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 $ 25,193.08 DFT0009406 08/01/2024 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 $ 15,996.06 DFT0009407 08/01/2024 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 $ 8,142.50 DFT0009408 08/01/2024 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 $ 11,611.64 DFT0009409 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 $ 6,885.49 DFT0009410 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM SELECT HEALTH INSURANCE 100-00-000-21210-00000 $ 2,355.15 DFT0009411 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM TRADITIONAL HEALTH INSURANCE 100-00-000-21210-00000 $ 1,519.00 DFT0009412 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 $ 39,771.03 DFT0009413 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 $ 1,575.30 DFT0009414 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD TRIO 100-00-000-21210-00000 $ 704.69 DFT0009415 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' PORAC - POLICE ONLY HEALTH INSURANCE 100-00-000-21210-00000 $ 463.00 DFT0009416 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HEALTH INSURANCE 100-00-000-21210-00000 $ 26.44 DFT0009417 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HARMONY HEALTH INSURANCE 100-00-000-21210-00000 $ 734.76 DFT0009418 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 $ 4,872.41 DFT0009419 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' PERS PLATINUM HEALTH INSURANCE 100-00-000-21210-00000 $ 2,602.37 DFT0009428 08/01/2024 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 $ 25,184.17 DFT0009429 08/01/2024 PERS-RETIREMENT PERS SWORN ER REG PAY 100-00-000-21256-00000 $ 24,717.05 DFT0009430 08/01/2024 PERS-RETIREMENT PT PERS MISC CITY PAID 100-00-000-21256-00000 $ 654.76 DFT0009431 08/01/2024 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 $ 23,179.32 DFT0009432 08/01/2024 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 $ 18,454.73 DFT0009433 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 $ 378.32 DFT0009434 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 $ 14,596.20 DFT0009435 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 $ 945.19 DFT0009436 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTHCARE HEALTH INSURANCE 100-00-000-21210-00000 $ 1,213.22 DFT0009437 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 $ 800.00 DFT0009446 08/01/2024 PERS-RETIREMENT INV0060517-CREDIT 100-30-300-50211-00000 $ (1,258.41) DFT0009447 08/01/2024 PERS-RETIREMENT INV0060550-CREDIT 100-30-300-50211-00000 $ (3,368.94) DFT0009450 08/08/2024 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 $ (10.77) DFT0009452 08/08/2024 PERS-RETIREMENT PERS SWORN ER REG PAY 100-00-000-21256-00000 $ (32.72) DFT0009460 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 $ (865.40) DFT0009472 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 $ (432.70) DFT0009485 08/08/2024 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 $ 182.28 DFT0009486 08/08/2024 PERS-RETIREMENT PERS ADDITIONAL RETIREE SVC CR 100-00-000-21206-00000 $ 279.60 DFT0009487 08/08/2024 PERS-RETIREMENT PERS ADDITIONAL RETIREE SVC CR 100-00-000-21206-00000 $ 289.47 DFT0009488 08/08/2024 PERS-RETIREMENT PERS REDEPOSIT 100-00-000-21206-00000 $ 21.78 DFT0009489 08/08/2024 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 $ 23,445.73 DFT0009490 08/08/2024 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 $ 15,860.79 DFT0009491 08/08/2024 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 $ 8,108.13 DFT0009492 08/08/2024 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 $ 11,666.50 DFT0009493 08/07/2024 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 $ 6,885.49 Page 8 of 9 Payment Number DFT0009494 DFT0009495 DFT0009496 DFT0009497 DFT0009498 DFT0009499 DFT0009500 DFT0009501 DFT0009502 DFT0009503 DFT0009504 DFT0009513 DFT0009514 DFT0009515 DFT0009516 DFT0009517 DFT0009518 DFT0009519 DFT0009520 DFT0009521 DFT0009522 DFT0009533 DFT0009534 DFT0009535 DFT0009542 DFT0009543 DFT0009544 DFT0009550 DFT0009551 DFT0009560 DFT0009561 DFT0009562 DFT0009563 DFT0009564 DFT0009566 DFT0009567 DFT0009568 DFT0009569 DFT0009570 DFT0009571 DFT0009572 DFT0009573 DFT0009573 DFT0009573 DFT0009574 DFT0009575 DFT0009576 DFT0009577 DFT0009578 DFT0009599 DFT0009600 DFT0009601 DFT0009602 DFT0009603 DFT0009604 DFT0009605 DFT0009606 DFT0009617 DFT0009618 DFT0009619 DFT0009620 Payment Date O8/07/2024 08/07/2024 08/07/2024 08/07/2024 08/07/2024 08/07/2024 08/07/2024 08/07/2024 08/07/2024 08/07/2024 08/07/2024 08/08/2024 08/08/2024 08/08/2024 08/08/2024 08/08/2024 08/07/2024 08/07/2024 08/07/2024 08/07/2024 08/07/2024 07/30/2024 07/30/2024 07/30/2024 07/30/2024 07/30/2024 07/30/2024 08/07/2024 08/07/2024 08/08/2024 08/07/2024 08/07/2024 08/07/2024 08/07/2024 08/07/2024 08/07/2024 08/07/2024 08/07/2024 08/07/2024 08/07/2024 08/07/2024 08/02/2024 08/02/2024 08/02/2024 08/08/2024 08/08/2024 08/08/2024 08/08/2024 08/08/2024 08/08/2024 08/08/2024 08/08/2024 08/08/2024 08/08/2024 08/08/2024 08/08/2024 08/08/2024 08/08/2024 08/08/2024 08/08/2024 08/08/2024 Vendor Name CALIFORNIA PUBLIC EMPLOYEES' CALIFORNIA PUBLIC EMPLOYEES' CALIFORNIA PUBLIC EMPLOYEES' CALIFORNIA PUBLIC EMPLOYEES' CALIFORNIA PUBLIC EMPLOYEES' CALIFORNIA PUBLIC EMPLOYEES' CALIFORNIA PUBLIC EMPLOYEES' CALIFORNIA PUBLIC EMPLOYEES' CALIFORNIA PUBLIC EMPLOYEES' CALIFORNIA PUBLIC EMPLOYEES' CALIFORNIA PUBLIC EMPLOYEES' PERS-RETIREMENT PERS-RETIREMENT PERS-RETIREMENT PERS-RETIREMENT PERS-RETIREMENT CALIFORNIA PUBLIC EMPLOYEES' CALIFORNIA PUBLIC EMPLOYEES' CALIFORNIA PUBLIC EMPLOYEES' CALIFORNIA PUBLIC EMPLOYEES' CALIFORNIA PUBLIC EMPLOYEES' INTERNAL REVENUE SERVICE INTERNAL REVENUE SERVICE STATE OF CALIFORNIA EMPLOYMENT INTERNAL REVENUE SERVICE INTERNAL REVENUE SERVICE STATE OF CALIFORNIA EMPLOYMENT CALIFORNIA PUBLIC EMPLOYEES' CALIFORNIA PUBLIC EMPLOYEES' PERS-RETIREMENT MASSMUTUAL PERS-RETIREMENT PERS-RETIREMENT PERS-RETIREMENT MASSMUTUAL MASSMUTUAL PERS-RETIREMENT PERS-RETIREMENT INTERNAL REVENUE SERVICE INTERNAL REVENUE SERVICE STATE OF CALIFORNIA EMPLOYMENT S.E.I.U. LOCAL 721 S.E.I.U. LOCAL 721 S.E.I.U. LOCAL 721 MASSMUTUAL MASSMUTUAL MASSMUTUAL MASSMUTUAL AMERICAN FIDELITY ASSURANCE COMPANY STATE DISBURSEMENT MASSMUTUAL MASSMUTUAL MASSMUTUAL MASSMUTUAL MASSMUTUAL MASSMUTUAL MASSMUTUAL INTERNAL REVENUE SERVICE INTERNAL REVENUE SERVICE INTERNAL REVENUE SERVICE STATE OF CALIFORNIA EMPLOYMENT Description ANTHEM SELECT HEALTH INSURANCE ANTHEM TRADITIONAL HEALTH INSURANCE KAISER HEALTH INSURANCE HEALTH NET SALUD Y MAS HEALTH INSURANCE BLUESHIELD TRIO PORAC - POLICE ONLY HEALTH INSURANCE UNITED HEALTH CARE HEALTH INSURANCE RETRO HEALTH INSURANCE PREMIUM UNITED HEALTH CARE HARMONY HEALTH INSURANCE PERS GOLD HEALTH INSURANCE PERS PLATINUM HEALTH INSURANCE PERS SWORN CITY PAID - PEPRA PERS SWORN ER REG PAY PT PERS MISC CITY PAID PERS MISC CITY PAID PERS MISC CITY PAID - PEPRA BLUESHIELD HEALTH INSURANCE KAISER HEALTH INSURANCE HEALTH NET SALUD Y MAS HEALTH INSURANCE UNITED HEALTHCARE HEALTH INSURANCE PERS GOLD HEALTH INSURANCE FEDERAL INCOME TAX PAYMENT MEDICARE PAYMENT STATE INCOME TAX PAYMENT FEDERAL INCOME TAX PAYMENT MEDICARE PAYMENT STATE INCOME TAX PAYMENT RETIRED PREMIUM ACTIVE & RETIRED ADMIN FEE ROUNDING DIFFERENCE EMPOWER PERS SURVIVOR RETIREMENT PERS MISC 350 PERS MISC 352 DEFERRED COMP LOAN REPAYMENT EMPOWER CITY PAID PERS MISC CITY PAID PERS MISC CITY PAID - PEPRA FEDERAL INCOME TAX PAYMENT MEDICARE PAYMENT STATE INCOME TAX PAYMENT PP#14-15 DUES: JULY 2024 PP#14-15 DUES: JULY 2024 PP#14-15 DUES: JULY 2024 EMPOWER EMPOWER RETIREMENT EMPOWER EMPOWER FSA - AMERICAN FIDELITY ASSURANCE COMPANY SDU - CHILD SUPPORT DEFERRED COMP LOAN REPAYMENT DEFERRED COMP LOAN REPAYMENT DEFERRED COMP LOAN REPAYMENT DEFERRED COMP LOAN REPAYMENT EMPOWER CITY PAID MASS MUTUAL CITY PAID EMPOWER CITY PAID FEDERAL INCOME TAX PAYMENT SOCIAL SECURITY PAYMENT MEDICARE PAYMENT STATE INCOME TAX PAYMENT Account Number 100-00-000-21210-00000 100-00-000-21210-00000 100-00-000-21210-00000 100-00-000-21210-00000 100-00-000-21210-00000 100-00-000-21210-00000 100-00-000-21210-00000 100-00-000-21210-00000 100-00-000-21210-00000 100-00-000-21210-00000 100-00-000-21210-00000 100-00-000-212 56-00000 100-00-000-212 56-00000 100-00-000-212 56-00000 100-00-000-212 56-00000 100-00-000-212 56-00000 100-00-000-21210-00000 100-00-000-21210-00000 100-00-000-21210-00000 100-00-000-21210-00000 100-00-000-21210-00000 100-00-000-21203-00000 100-00-000-21201-00000 100-00-000-21202-00000 100-00-000-21203-00000 100-00-000-21201-00000 100-00-000-21202-00000 100-25-299-50223-00000 100-25-299-50220-00000 100-25-299-53370-00000 100-00-000-21213-00000 100-00-000-21207-00000 100-00-000-21206-00000 100-00-000-21206-00000 100-00-000-21231-00000 100-00-000-212 57-00000 100-00-000-212 56-00000 100-00-000-212 56-00000 100-00-000-21203-00000 100-00-000-21201-00000 100-00-000-21202-00000 100-00-000-212 20-00000 100-00-000-212 20-00000 100-00-000-212 20-00000 100-00-000-21213-00000 100-00-000-21213-00000 100-00-000-212 3 2-00000 100-00-000-212 3 2-00000 100-00-000-21216-00000 100-00-000- 212 2 5-00000 100-00-000-21231-00000 100-00-000-21231-00000 100-00-000-21231-00000 100-00-000-21231-00000 100-00-000-212 57-00000 100-00-000-212 57-00000 100-00-000-212 57-00000 100-00-000-21203-00000 100-00-000-21200-00000 100-00-000-21201-00000 100-00-000-21202-00000 Grand Total: Amount $ 2,355.15 $ 1,519.00 $ 41,070.01 $ 1,575.30 $ 704.69 $ 463.00 $ 26.44 $ 865.40 $ 734.76 $ 4,872.41 $ 2,602.37 $ 23,462.78 $ 24,601.02 $ 658.77 $ 22,973.81 $ 18,564.88 $ 378.32 $ 14,596.20 $ 945.19 $ 1,213.22 $ 800.00 $ 13.72 $ 1.80 $ 5.48 $ 14.90 $ 1.96 $ 6.93 $ 22,137.00 $ 671.67 $ (0.22) $ 8,725.99 $ 12.00 $ 96.00 $ 87.05 $ 934.01 $ 5,250.00 $ 143.04 $ 133.81 $ 364.11 $ 499.76 $ 36.12 $ 1,628.88 $ 90.00 $ 3.00 $ 9,555.00 $ 3,868.18 $ 1,215.00 $ 1,383.47 $ 917.45 $ 2,201.36 $ 252.03 $ 52.58 $ 18.81 $ 51.54 $ 3,100.00 $ 2,550.00 $ 1,045.05 $ 82,069.12 $ 10,888.48 $ 24,373.62 $ 33,566.89 $ 3,468,273.86 Page 9 of 9 ITEM NO. 11 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance sn �a�R'E� PREPARED BY: Anthony Ceballos, Accountant DATE: August 21, 2024 SUBJECT: Treasurer's Report City (CC) — July 2024 SUMMARY Attached is the Treasurer's Report for the month of July 2024. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for July 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit "A", Treasurer's Report Page 1 / 1 CITY OF BALDNN PARK TREASURER'S REPORT 7/3112024 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) City-Incfuding General Fund& all other Special Revenue Funds 4,516% Varies Varies $ 9,132,63&81 $ 9,132,633AI $ 9,132,633.81 9,132,633,81 Housing Authority 4,616% Varies Varies 431.09 431,09 431.09 431,09 9,133,064,90 9,133,064.90 51,133,064,00 9,133,064-90 Certificate of Deposit Traditions Bancorp Inc. (Cambridge trivestmentResearch; 4,660% 111412022 il/412024 260,000,00 260,000,00 260,00040 249,600,00 290,000.00 260,000.00 250,000.00 249,600,00 US Treasury Securities United States Trees Bills 0.000% 10129124 WE DTD 07102114 (Piper Sandler& Co.) 0.0001/ 71112024 1012912024 United States Treas Bills 0.00% 08122124 WE DTD 02J22J24 (Piper Sandler & Co.) 010001% 2J2212024 812712024 United States Treas Bills 0.000% 09126124 HIE DTD 03120124 (Piper Sandler& Co.) 0.000% 41312024 912612024 UPS Government Bonds Federal Nall Mtg Assn CZ10%0V1412SWEDTD 02j1W24 Callable 08114124 @ 100.000 (Multi -Bank Securities Inc.) • Federal Home LN MTG Corp Medium Term NTS FED 6.050% 07/30129 WE DTD 01131124 Callable 07130126 (Multi -Bank Securities Inc,) Federal Nall Mt9 Assn 5.210% 02/14126 WE DTD 02116124 Callable 08114124 @ 100.000 (Piper Sandler & Co.) Federal Home LN BKS CONS BD 5.250% 12J30124 EYE DTD 03128124 Callable 06128124 @ 100.000 (Piper Sandler & Co,) • Federal Home LN BKS CONS BD 5.350% 0413125 WE DTD 0414124 Callable 0713124 @ 100X00 Moody Rating Aaa (Piper Sandler & Co.) Federal Home LN BKS CONS BD 6A801 1012/26 WE DTD 0412124 Callable 01/2/25 @ 100A00 Moody Rating Aaa S & P (Piper Sandler & Co:) Federal Home LN BKS CONS BD 6.125% 03127126 WE DTD 03/28124 Callable 12127124 @ 100.000 Moody Rating Aaa S & P (Piper Sandler & Co.) 6,210% 211612024 2JI412026 5.060% 713112024 713012029 &210% 7JI612024 211412026 5,250% 41212024 IV30/2024 6.350% 41412024 41312025 6.180% 41212024 1012)2025 6.1251A 417J2024 3127/2026 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies Fiscal Agent Funds -Successor Agency (TrusUDebt Service Fund Varies Varies Varies 5,000,000.00 5,000,000,00 610000.00 4,936,660,0 3,000,000,00 3,000,000.00 3,000,000.00 2111901790X0 10,000,000.00 10,000,000.00 10,000,000.00 9,918,30000 18,000,000.00 18,000,000.00 18,000,000,00 17,845,640.00 2,000,000.00 2,000,000.0,0 2,000,000.00 2,000,600.00 6,600,000.00 6,600,000.00 6,500,00,0.00 6,600,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,600.00 6,000,000.00 5,000,000.00 6,000,000.00 4,996,660.00 7,000,000.00 7,000,000.00 7,000,000,00 7,000,210,00 7,000,000.00 7,000,000.00 7,00,000.00 6,990,410.00 7,000,000.00 7,000,000.00 7,000,000X0 6,991,460.00 36,60%000.00 36,500'000'00 36,500,000X0 36,479,730.00 3,934,360A1 3,934,360.11 3,934,360.11 3,934,360.11 888,238.00 888,23&00 888,238.00 888,238.00 4,822,598.i1 4,822,698,11 4,822,598.11 4,822,698.11 S 68,705,663.01 68,705,663,01 $ 68,530,633.01 Total Investments $ 68,706,663.01 Cash with BMO City Checking (General) 3,580,729.32 City Miscellaneous Cash (WfC, P/R) 185,07&36 CNG Station 214.66 Housing Authority $51,306.00 Money Market Plus 14,1116,6549,82 Successor Agency 104,87 .53 Total Cash Wth BMO 18,637,851.69 Investment Brokerage (Cash & Cash Equivalents) 27,663.32 Total Cash and investments S 87,371,178.02 CITY OF BALDWIN PARK TREASURER'S REPORT 713112024 * Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was Investment maturities and purchase transactions made for the month of July 2024 and several depositstwithdrawals were made through the Local Agency Investment Fund, In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient Investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are In compliance to the City's Statement of Investment Polley. Approved by: Rose I'mu Director of Finance ITEM NO. 3 FROM: SAID GABRIEL "" b DATE: �n JA+Ww SUBJECT Honorable Mayor and Members of the City Council Robert Lopez, Chief of Police August 21, 2024 Approval of Contract Renewal for Police Helicopter Service With Los Angeles County SUMMARY This report requests City Council approval to renew the contractual agreement with the County of Los Angeles for police helicopter service. RECOMMENDATION It is recommended that the City Council 1. Approve the proposed contract renewal provided by the Los Angeles County Sheriffs Department. 2. Authorize the City Manager to sign the contract. FISCAL IMPACT The new contract rate is $2,457.42 per hour, billed by the minute spent on scene. This represents a decrease from the current rate of $2,805.27 per hour. Based on these rates, the city will save $347.85 per hour of service used or approximately 12.4% in hourly costs. The exact fiscal impact will depend on the total usage, but this rate reduction is expected to result in savings for the city. The current fiscal year has the adopted budget in the amount of $14,000. BACKGROUND The City of Baldwin Park has contracted with the County of Los Angeles for police helicopter service since July 2020. The current contract expired on June 30, 2024. The Los Angeles County Sheriffs Department continues to provide free police helicopter service in any emergency, life -threatening, or mutual aid situation. The County only bills for helicopter service for other uses. Examples of billed service may include checking a building rooftop at an alarm call, taking aerial photographs of a crime or accident scene, etc. The Police Department currently budgeted $14,000 for its FY 2024-25 helicopter law enforcement services, with the funds coming from patrol consulting services, line item 100-300-340-511.00-00000. The City was given a copy of the updated contract on August 13, 2024. The term of this new contract is from the later of July 1, 2024 or execution by the County Sheriff, to June 30, 2029. It's important to note that either party may terminate this agreement with or without cause by giving the other party no less than sixty (60) calendar days advance written notice. ALTERNATIVES 1. Do not renew the contract and explore other service providers. 2. Have no non -emergency helicopter service. Page I / 2 LEGAL REVIEW The proposed contract has been reviewed and approved by the City Attorney as to legal form and ATTACHMENTS 1. Proposed Helicopter Law Enforcement Services Agreement By and Between the County of Los Angeles and the City of Baldwin Park, including the Master Rate Sheet, FY 2024-25. Page 2 / 2 HELICOPTER LAW ENFORCEMENT SERVICES AGREEMENT BY AND BETWEEN COUNTY OF LOS ANGELES AND THE CITY OF BALDWIN PARK TABLE OF CONTENTS PARAGRAPH TITLE PAGE RECITALS.............................................................................................................................. 2 1.0 SCOPE OF SERVICES........................................................................ 2 2.0 ADMINISTRATION OF PERSONNEL ................................................. 3 3.0 INDEMNIFICATION............................................................................... 4 4.0 TERM OF AGREEMENT........................................................................ 5 5.0 RIGHT OF TERMINATION................................................................... 5 6.0 BILLING RATES...................................................................................... 5 7.0 PAYMENT PROCEDURES.................................................................... 6 8.0 AMENDMENTS................................................................................... 7 9.0 ASSIGNMENT, DELEGATION, AND SUBCONTRACTING......... 7 10.0 AUTHORIZATION WARRANTY.......................................................... 8 11.0 GOVERNING LAW, JURISDICTION, AND VENUE ........................ 8 12.0 NOTICES................................................................................. 8 13.0 VALIDITY................................................................................ 9 14.0 WAIVER.................................................................................. 9 15.0 ENTIRE AGREEMENT......................................................... 9 SIGNATURES................................................................................................. 10 ATTACHMENT A: Helicopter Law Enforcement Services Master Rate Sheet ATTACHMENT B: Los Angeles County Sheriffs Department Air Support Policy - Field Operations Directive 89-8 (Revised 03-02-93) HELICOPTER LAW ENFORCEMENT SERVICES AGREEMENT BY AND BETWEEN COUNTY OF LOS ANGELES AND THE CITY OF BALDWIN PARK This Helicopter Law Enforcement Services Agreement ("Agreement") is entered into this day of , 2024, by and between the County of Los Angeles ("County") and the City of Baldwin Park ("City") RECITALS Whereas, the City is desirous of contracting with the County for the performance of as -needed, non -emergent, non -life threatening, and non -mutual aid helicopter law enforcement services described herein by the Los Angeles County Sheriff's Department ("Sheriffs Department"); and Whereas, the County is agreeable to rendering such air support services, as available, on the terms and conditions set forth in this Agreement; and Whereas, this Agreement is authorized by Sections 56 '/2 and 56 1/4 of the County Charter and California Government Code section 51301. NOW THEREFORE, in consideration of the mutual covenants contained herein, and for good and valuable consideration, the parties mutually agree as follows: 1.0 SCOPE OF SERVICES 1.1 The County, by and through the Sheriffs Department, agrees to provide as - needed, non -emergent, non -life threatening, and non -mutual aid helicopter law enforcement services described herein to the City. 1.2 As available, the Sheriffs Department will, upon request by City, provide air support to the Baldwin Park Police Department's ground units involved in non - emergent, non -life threatening, and non -mutual aid activities. The Sheriffs Department however makes no guarantee of the availability of air units for 2 deployment when requested by the City to perform the services herein. The Sheriffs Department may cancel the provision of services at any time whatsoever if the Sheriffs Department concludes that there are insufficient personnel or air units to provide the agreed upon services and still perform other Sheriffs Department duties as required by law. 1.3 For the purpose of performing said services, County shall furnish and supply, as available, all necessary labor, supervision, personnel, helicopters, equipment, communications facilities, fuel, and supplies necessary to provide the services to be rendered hereunder. Notwithstanding the foregoing, the City may provide additional resources for the County to utilize in performance of the services. 1.4 The City hereby grants to the County, the Sheriffs Department, and its personnel responding to requests for services herein the right to transmit and broadcast communications to the Baldwin Park Police Department's ground units via the Baldwin Park Police Department's primary dispatch frequency and/or any other law enforcement frequency for which the City is licensed by FCC. 1.5 Except as otherwise specifically set forth in this Agreement, helicopter law enforcement services shall encompass duties and functions of the type coming within the jurisdiction of and customarily rendered by the Sheriffs Department under the Charter of the County and the statutes of the State of California. 2.0 ADMINISTRATION OF PERSONNEL 2.1 In the event of a dispute between the parties to this Agreement as to the extent of the duties and functions to be rendered hereunder, or the minimum level or manner of performance of such service, the City shall be consulted and a mutual determination thereof shall be made by both the Sheriff of the County and the City's Chief of Police. 2.2 The rendition of the services performed by the Sheriffs Department, the discipline of officers, and other matters incident to the performance of such services and the control of personnel so employed shall remain with the County. 3 2.3 With regard to Paragraphs 2.1 and 2.2, the Sheriff, in an unresolved dispute over the minimum level of performance of services, shall have final and conclusive determination as between the parties hereto. 2.4 All City employees who work in conjunction with the Sheriff's Department pursuant to this Agreement shall remain employees of the City and shall not have any claim or right to employment, civil service protection, salary, or benefits or claims of any kind from the County based on this Agreement. No City employees shall become employees of the County. 2.5 The City shall not be called upon to assume any liability for the direct payment of any Sheriffs Department salaries, wages, or other compensation to any County personnel performing services hereunder for said City. Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee or agent of the County for injury or sickness arising out of his/her employment. 2.6 As part of its compliance with all applicable laws and regulations relating to employee hiring, the County agrees that the County Civil Service Rules to which it is subject and which prohibit discrimination on the basis of non -merit factors, shall for purposes of this Agreement be read and understood to prohibit discrimination on the basis of sexual orientation. 3.0 INDEMNIFICATION 3.1 The City shall indemnify, defend, and hold harmless the County, its Special Districts, elected and appointed officers, employees, and agents from and against any and all liability, including but not limited to demands, claims, actions, fees, costs, and expenses (including attorney and expert witness fees), arising from or connected with the City's acts and/or omissions arising from and/or relating to this Agreement. 3.2 The County shall indemnify, defend, and hold harmless the City, its Special Districts, elected and appointed officers, employees, and agents from and against any and all liability, including but not limited to demands, claims, actions, fees, costs, and expenses (including attorney and expert witness fees), arising from or 0 connected with the County's acts and/or omissions arising from and/or relating to this Agreement. 4.0 TERM OF AGREEMENT 4.1 The term of this Agreement shall commence July 1, 2024 or upon execution by the Sheriff of the County, whichever is later, and shall terminate June 30, 2029, unless sooner terminated or extended in whole or in part as provided for herein. 4.2 At the option of the County Board of Supervisors and with the consent of the City Council, this Agreement may be renewed or extended for successive periods not to exceed five (5) years each. 5.0 RIGHT OF TERMINATION 5.1 Either party may terminate this Agreement with or without cause by giving not less than sixty (60) calendar days advance written notice to the other party. 5.2 Notwithstanding the foregoing, the Sheriff may cancel the provision of services with only ten (10) calendar days advance notice, or less in the event of exigent circumstances, if the Sheriff concludes that there are insufficient personnel to provide the agreed upon services and still perform other Sheriff's duties as required by law. 5.3 In the event of a termination, each party shall fully discharge all obligations owed to the other party accruing prior to the date of such termination, and, except as otherwise provided herein, each party shall be released from all obligations, which would otherwise accrue subsequent to the date of termination. 6.0 BILLING RATES 6.1 For and in consideration of the rendition of the helicopter law enforcement services to be performed by the County for the City under this Agreement, the City agrees to pay the County for said services at the hourly billing rate set forth on Attachment A (Helicopter Law Enforcement Services Master Rate Sheet) of this Agreement. 6.2 The hourly billing rate set forth on Attachment A (Helicopter Law Enforcement Services Master Rate Sheet) of this Agreement shall be readjusted annually by the County Auditor -Controller effective July 1 of each year, published by the County, E and attached as an Amendment to this Agreement, to reflect the cost of such service in accordance with the policies and practices adopted by the County Board of Supervisors. 6.3 The City agrees to pay for helicopter responses to requests for services in non - emergent, non -life threatening, and non -mutual aid activities. The rate charged to the City for helicopter responses to non -emergent, non -life threatening, and non - mutual aid requests will be on a per -minute basis based upon the hourly rate established by the County Auditor -Controller. The City shall only be charged for the helicopter time that the air unit spends over the site of the incident. Time traveling to and from the incident will not be charged. Helicopter service in mutual aid or life -threatening situations or activities are part of County -wide services. 6.4 Life-threatening/mutual aid and non-life-threatening/non-mutual aid situations are further defined in Attachment B (Los Angeles County Sheriff's Department Air Support Policy — Field Operations Directive 89-8 (Revised 03/02/93)) of this Agreement. Final determination of billable or non -billable air responses shall be made by personnel assigned to the Sheriff's Department Aero Bureau. 7.0 PAYMENT PROCEDURES 7.1 The County, through the Sheriff, shall render to the City a summarized invoice which covers all services performed during said month, and the City shall pay County for all undisputed amounts within sixty (60) calendar days after date of said invoice. 7.2 If such payment is not delivered to the County office, which is described on said invoice, within sixty (60) calendar days after the date of the invoice, the County is entitled to recover interest thereon. For all disputed amounts, the District shall provide the County with written notice of the dispute including the invoice date, amount, and reasons for dispute within ten (10) calendar days after receipt of the invoice. The parties shall memorialize the resolution of the dispute in writing. For any disputed amounts, interest shall accrue if payment is not received within sixty (60) calendar days after the dispute resolution is memorialized. RI 7.3 Interest shall be at the rate of ten percent (10%) per annum or any portion thereof, calculated from the last day of the month in which the services were performed, or in the case of disputed amounts, calculated from the date the resolution is memorialized. 7.4 Notwithstanding the provisions of California Government Code Section 907, if such payment is not delivered to the County office which is described on said invoice within sixty (60) calendar days after the date of the invoice, or in the case of disputed amounts, from the date the resolution is memorialized, the County may satisfy such indebtedness, including interest thereon, from any funds of the City on deposit with the County without giving further notice to the City of the County's intention to do so. 8.0 AMENDMENTS 8.1 All changes, modifications, or amendments to this Agreement must be in the form of a written Amendment duly executed by authorized personnel of the County and the City. 8.2 Notwithstanding, the Sheriff or his designee is hereby authorized to execute on behalf of the County any supplemental agreements referenced in Paragraph 7.2 of this Agreement. 8.3 In accordance with Paragraph 6.2 above, the Sheriff or his designee is hereby authorized to publish, on behalf of the County, the annual revised Attachment A (Helicopter Law Enforcement Services Master Rate Sheet). The revised Attachment A (Helicopter Law Enforcement Services Master Rate Sheet) shall serve as an Amendment to this Agreement, but shall not require the signature of either party. 9.0 ASSIGNMENT, DELEGATION, AND SUBCONTRACTING 9.1 A party shall not assign its rights and/or subcontract, or otherwise delegate, its duties under this Agreement, either in whole or in part, without the prior written consent of the other party, and any attempted assignment or delegation without such consent shall be null and void. 7 I i 1 YA_�I Y 1 Q11M.T/1171►Y 11'1 10.1 The City represents and warrants that the person executing this Agreement for the City is an authorized agent who has actual authority to bind the City to each and every term, condition, and obligation of this Agreement and that all requirements of the City have been fulfilled to provide such actual authority. 10.2 The County represents and warrants that the person executing this Agreement for the County is an authorized agent who has actual authority to bind the County to each and every term, condition, and obligation of this Agreement and that all requirements of the County have been fulfilled to provide such actual authority. 11.0 GOVERNING LAW, JURISDICTION, AND VENUE 11.1 This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. The parties agree and consent to the exclusive jurisdiction of the courts of the State of California for all purposes regarding this Agreement and further agree and consent that venue of any action brought hereunder shall be exclusively in the County of Los Angeles. 12.0 NOTICES 12.1 Unless otherwise specified herein, all notices or demands required or permitted to be given or made under this Agreement shall be in writing and shall be hand delivered with signed receipt or mailed by first class registered or certified mail, postage prepaid, addressed to the parties at the following addresses and to the attention of the person named. Addresses and persons to be notified may be changed by either party by giving ten (10) calendar days prior written notice thereof to the other party. 12.2 Notices to the County shall be addressed as follows: Los Angeles County Sheriffs Department Contract Law Enforcement Bureau Attn: Captain Andrew B. Cruz 211 West Temple Street, 7t" Floor Los Angeles, California 90012 8 12.3 Notices to the City shall be addressed as follows: City of Baldwin Park City of Baldwin Park Attn: Chief of Police Attn: City Manager 14403 E. Pacific Avenue 14403 E. Pacific Avenue Baldwin Park, California 91706 Baldwin Park, California 91706 13.0 VALIDITY 13.1 If any provision of this Agreement or the application thereof to any person or circumstance is held invalid, the remainder of this Agreement and the application of such provision to other persons or circumstances shall not be affected thereby. 14.0 WAIVER 14.1 No waiver by the parties of any breach of any provision of this Agreement shall constitute a waiver of any other breach or of such provision. Failure of the parties to enforce at any time, or from time to time, any provision of this Agreement shall not be construed as a waiver thereof. 15.0 ENTIRE AGREEMENT // // // // 15.1 This Agreement, including Attachment A (Helicopter Law Enforcement Services Master Rate Sheet) and Attachment B (Los Angeles County Sheriff's Department Air Support Policy - Field Operations Directive 89-8 (Revised 03-02-93)), and any executed Amendments hereto or thereto, constitute the complete and exclusive statement of understanding of the parties which supercedes all previous agreements, written or oral, and all communications between the parties relating to the subject matter of this Agreement. No change to this Agreement shall be valid unless prepared pursuant to Section 8.0, Amendments, of this Agreement. 9 HELICOPTER LAW ENFORCEMENT SERVICES AGREEMENT BY AND BETWEEN COUNTY OF LOS ANGELES AND THE CITY OF BALDWIN PARK IN WITNESS WHEREOF, the Los Angeles County Board of Supervisors has caused this Agreement to be executed by the Sheriff of Los Angeles County, and the City has caused this Agreement to be executed by its authorized representative. APPROVED AS TO FORM: DAWYN R. HARRISON County Counsel By APPROVAL ON FILE Principal Deputy County Counsel COUNTY OF LOS ANGELES Robert G. Luna, Sheriff Date [CONTRACTING CITY] IC Enrique C. Zaldivar, City Manager APPROVED AS TO FORM: APPROVED AS TO CONTENT: City Attorney Robert A. Lopez, Chief of Police Date Date 10 ATTACHMENT A HELICOPTER LAW ENFORCEMENT SERVICES AGREEMENT Helicopter Law Enforcement Services Master Rate Sheet As set forth in Section 6.0, Billing Rates, this Attachment establishes the hourly billing rate for agreed upon helicopter law enforcement services performed by the County for the Fiscal Year 2024/2025, commencing on July 1, 2024. Hourly Rate: $2,457.42 Attachment B COUNTY OF LOS ANGELES DATE: March 2, 1993 OFFICE CORRESPONDENCE FROM: JAMES M. CALLAS, CHIEF TO: UNIT COMMANDERS WILLIAM A. BAKER, CHIEF LARRY L. ANDERSON, CHIEF FIELD OPERATIONS REGIONS SUBJECT: FIELD OPERATIONS DIRECTIVE 89-8 (REVISED 03-02-93) The purpose of this directive is to provide guidance to all personnel concerned with using, ordering, or providing air support to ground law enforcement units. It constitutes the policy of this Department and may involve the basis for recovering any monetary reimbursement for providing air support service. AIR SUPPORT IN UNINCORPORATED AREAS: The Sheriff's Department provides helicopter patrol of the unincorporated areas, as available. AIR SUPPORT IN CITIES WHEN A LIFE -THREATENING SITUATION OR A MUTUAL AID REQUEST EXISTS: The Sheriffs Department will provide air support free of charge, as available, to the policing agency of any city within Los Angeles County under the following criteria: 1. When a situation exists that is life -threatening to a citizen or police officer. (The initiator of requests for air support must be able to reasonably articulate why a life was directly threatened.) 2. When an air unit monitors and responds to the following specifically identified types of activity and call codes that are designated as inherently life -threatening: 187 - Murder 207 - Kidnapping 211 - Robbery 217 - Attempt Murder Field Operations Directive 89-8 2 March 2, 1993 245 - Assault with a Deadly Weapon 246 - Shooting at an Inhabited Dwelling 261 - Rape 417 - Person with a Weapon 451 - Arson 904 - Fire 997, 998, 999 - Officer needs help or assistance FP. VP - Foot or Vehicle Pursuit 3. The original nature of the call determines its character and not the circumstances when concluded. Example: If an air unit responds to a 211 call and it is subsequently determined to be a 415 call, the air support will be free to the concerned city agency. Upon the request from any city for mutual aid, the criteria required under the State Master Mutual Aid agreement must be satisfied. These requests are routinely expressed to the Watch Commander at a Sheriffs Station as identified in Enclosure 1-3 to the Los Angeles County Multi -Hazard Functional Plan. Response under circumstances described in 1-3 are considered "county wide" in nature, and supported by the County General Fund. AIR SUPPORT IN CITIES OF A NON -LIFE -THREATENING OR NON -MUTUAL AID NATURE: The Sheriffs Department may provide, as available, air support to ground units in any city, which are involved in non -life -threatening or non -mutual aid activities, on a fee basis according to rates established by the Los Angeles County Auditor - Controller. While most support services are included in the contract rate for patrol service, air service is not. Therefore, it is critical that Watch Commanders become quickly involved in the decision making process of determining the duration of the air unit's involvement since these costs could be passed on to the contract city. Desk personnel shall immediately notify the Watch Commander when an air unit is requested or when the air unit has self -initiated a response to a call within a contract city. The air unit has the prerogative to respond to a call likely to require air support, without first being requested, in order to have aerial support over the location as soon as possible. The air unit shall advise SRC on the appropriate radio frequency that it is responding. A Watch Commander can decide to terminate the response or support and the air unit shall comply. If the air unit has arrived over the site of an incident that is not listed as inherently life -threatening and it is determined to be non -life -threatening, the service time is billable to the contract city up to the time the air unit is discontinued by the Watch Commander or the air unit returns to other duties or regular patrol. While it is recognized that all situations are not always clear, Unit Commander discretion in changing billable call codes to non -billable, or visa versa, is limited. If a Unit Commander does deem changes appropriate, he/she should have ample reasons for the change. Field Operations Directive 89-8 STATION/BUREAU PROCEDURES: March 2, 1993 The Aero Bureau will provide support service as described within the above policy. The time spent handling all air support will be documented. Each Aero Bureau patrol crew will complete an "Aero Bureau Log" at the end of each shift documenting all service activity provided in unincorporated areas or cities. At the end of each month, Aero Bureau shall prepare a report synopsizing the aerial support provided to each contract city. Station Commanders shall receive a copy of this report for each contract city in their respective station area, not later than the fifth of each month. Each station is required to record Aero Bureau support activity for contract cities in the station area on a daily basis. A "Station Aero Bureau Request Log" shall be maintained by the Watch Deputy, under the direction of the Watch Commander. It will reflect emergent, non -emergent, and mutual aid deployment of Aero units in the station's area of responsibility, and shall be submitted to the station's operations personnel daily. Upon receipt of the monthly Aero Bureau Activity Report for contract cities, The Unit Commander shall ensure that the station's log and the Aero Bureau's report is compared and a list of billable and non -billable activity for each contract city is compiled. By the seventh day of each month, Station Commanders shall submit a memorandum, listing the type, location, and time spent on aerial activity, to the Commander of the Contract Law Enforcement Bureau, with a copy to the concerned contract city manager. This memorandum shall reflect both billable and non -billable activity. JAMES M. CALLAS, CHIEF FIELD OPERATIONS REGION WILLIAM A. BAKER, CHIEF FIELD OPERATIONS REGION LARRY L. ANDERSON, CHIEF FIELD OPERATIONS REGION III ITEM NO. 4 TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation and Community 5A1 GABR'EL , * Services JAT4"J DATE: August 21, 2024 SUBJECT: Resolution No. 2024-041 Approving the Blanket Authority to File Applications for Grant Funds from the Los Angeles County Regional Park and Open Space District for Measure A Funding for Projects and Programs SUMMARY The purpose of this staff report is for City Council to consider adopting Resolution No. 2024-041, which will authorize the Director of Recreation & Community Services or designee to apply for and execute all necessary documents incident to the usage of Measure A funds, such as payment requests, contracts, and amendments, to secure the grant funds and to implement and carry out the purposes specified in the grant application. RECOMMENDATION It is recommended that the City Council: 1) Adopt Resolution No. 2024-041 "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING THE BLANKET AUTHORITY TO FILE APPLICATIONS FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR MEASURE A FUNDING FOR PROJECTS AND PROGRAMS"; and 2) Authorize the Director of Recreation & Community Services or designee to apply for and execute all necessary documents in connection with usage of Measure A funds, such as payment, contracts, and amendments, for the purposes of securing the grant funds and to implement and carry out the purposes specified in the grant application; and 3) Upon approval of each application of Measure A grant funds, authorize the Director of Finance to appropriate funds and make necessary changes to the budget for both revenues and expenditures in the Grant Funds, by the amount of the award. FISCAL IMPACT There is no fiscal impact associated with the grant application to the General Fund at this time. The Director of Finance will appropriate funds and make necessary changes to budget by project upon approval of grant funds. BACKGROUND On November 8, 2016, 74.9% of Los Angeles County (County) voters approved the Los Angeles County Safe, Clean Neighborhood Parks and Beaches Measure (Measure A). Funding through the Measure A grant program will be generated in perpetuity through a collection of a parcel tax (1.5 cent), with an estimated total funding of $94 million across the County. Measure A provides the City formula -based allocations for Capital Improvement Program (CIP) projects under the Community -based Park Investment Program and Neighborhood Parks, Healthy Communities, & Urban Greening Program, and Maintenance and Servicing Programs. Eligible expenditures for the allocation funding include acquisition, development, planning, and design. To address the inequities Page I / 2 identified in the 2016 Parks Needs Assessment and better serve community needs, Measure A introduced unprecedented grantmaking components and initiatives. The Los Angeles County Regional Park and Open Space District (LA County RPOSD) is designated to administer the Measure A Funds. The LA County RPOSD has set forth the necessary policies and procedures governing the application for grant funds under Measure A. The LA County RPOSD's policies and procedures require the governing body of the City to approve the filing of an application before submission of an application to the LA County RPOSD. This resolution appoints the Director of Recreation & Community Services or designee to conduct all negotiations and to execute and submit all documents, including, but not limited to, applications, agreements, amendments, and payment requests, which may be necessary to complete projects or programs. ALTERNATIVES The alternative is not to approve Resolution No. 2024-041. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Resolution No. 2024-041 Page 2 / 2 RESOLUTION NO. 2024-041 RESOLUTION OF THE CITY OF BALDWIN PARK APPROVING THE BLANKET AUTHORITY TO FILE APPLICATIONS FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR MEASURE A FUNDING FOR PROJECTS AND PROGRAMS WHEREAS, the voters of the County of Los Angeles on November 8, 2016, approved the Safe, Clean Neighborhood Parks, Open Space Beaches, Rivers Protection, and Water Conservation Measure (Measure A); and WHEREAS, Measure A also designated the Los Angeles County Regional Park and Open Space District (the District) to administer said funds; and WHEREAS, the District has set forth the necessary policies and procedures governing the application for grant funds under Measure A; and WHEREAS, the District's policies and procedures require the governing body of the City of Baldwin Park to approve of the filing of an application before submission of said application to the District; and WHEREAS, said application contains assurances that City of Baldwin Park must comply with; and WHEREAS, City of Baldwin Park will enter into Agreement(s) with the District to provide funds for acquisition projects, development projects, and/or programs. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY: 1. Approves the blanket authority to file applications with the Los Angeles County Regional Park and Open Space District for Measure A Funds for projects or programs; and 2. Certifies that City of Baldwin Park understands the assurances and will comply with the assurances in the application form; and 3. Appoints the Director of Recreation & Community Services, or designee, to conduct all negotiations, and to execute and submit all documents including, but not limited to, applications, agreements, amendments, payment requests and so forth, which may be necessary for the completion of projects or programs. PASSED, APPROVED AND ADOPTED THIS 21ST DAY OF AUGUST 2024. EMMANUEL J. ESTRADA kwf• ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS. CITY OF BALDWIN PARK ) I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2024-041 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on August 21, 2024, by the following vote: AYES: ABSENT: CHRISTOPHER SAENZ CITY CLERK Resolution No. 2024-041 Page 2 of 2 ITEM NO. 5 FROM: SAID GABRIEL "" b DATE: �n JA+Ww SUBJECT Honorable Mayor and Members of the City Council Robert Lopez, Chief of Police August 21, 2024 Award of Contract to Wired Media Solutions for the Police Emergency Operations Center (EOC) Audio/Video, Networking, and Automation Upgrade Project SUMMARY This item will approve a Consultant Services Agreement (Agreement) with Wired Media Solutions (WMS) to provide design, installation, and configuration services for the Police Emergency Operations Center (EOC) Upgrade project. The agreement includes upgrading the EOC's communication infrastructure, integrating advanced audio/video capabilities, and providing a one-year maintenance and warranty period. The upgrades are intended to modernize the EOC, ensuring it is equipped with cutting -edge technology to enhance emergency response capabilities. RECOMMENDATION It is recommended that the City Council 1. Approve the agreement with Wired Media Solutions in the amount of $70,670.30 for the design, installation, and configuration of the EOC upgrade; and 2. Authorize the Director of Finance to appropriate the funds under line item 275-30-706-58110-53002, and process the payment; and Authorize the Mayor to execute the Agreement. FISCAL IMPACT The total contract amount is $70,670.30. Funds for this contract are available from the adopted CIP22-009 project, under line item 275-30-706-58110-53002. BACKGROUND/DISCUSSION The current EOC has not undergone significant upgrades in over 20 years, rendering it incapable of supporting modern technologies essential for effective emergency response and management. To address this, the City of Baldwin Park issued a Request for Proposals (RFP) on June 20, 2024, for qualified audio/video and networking companies to provide design, installation, and configuration services for the Police EOC Upgrade project. The RFP was publicized through various channels, including the City's website and relevant industry publications. Despite these efforts, only one proposal was received by the July 24, 2024 deadline. The single proposal received was from Wired Media Solutions (WM S). An evaluation panel consisting of the city Page 1 / 2 IT staff reviewed the proposal based on the evaluation criteria outlined in the RFP, including: General responsiveness to the City's RFP Firm experience with projects of similar size and scope Equipment quality and suitability for police EOC facility Ability to meet the City's schedule and expectations Cost-effectiveness of proposed solutions Given that WMS's proposal meets the requirements in the RFP and falls within the allocated budget, staff recommends awarding the contract to WMS. This recommendation is based on the following justifications: 1. The proposal demonstrates WMS's ability to comprehensively meet all project requirements. 2. WMS has relevant experience with similar projects in high -stakes environments. 3. The proposed solution addresses all aspects of the required EOC upgrades, including audio, video, networking, and control systems. 4. The project timeline aligns with the City's need for prompt modernization of the EOC. 5. The proposed cost of $70,670.30 is within the allocated budget and appears to offer fair value based on the detailed scope of work and equipment specifications. 6. The inclusion of a one-year service contract provides additional value and ensures ongoing support for the new system. The City's purchasing policy for purchases exceeding $24,999.99 states: "Informal bids (at least three (3) written price quotations) and/or formal bids (RFP) are required." In this case, the City opted for a formal RFP process. The RFP and the subsequent evaluation of the proposal received from Wired Media Solutions comply with the City's established procurement policies and procedures. Proceeding with this single proposal allows the City to move forward with critical EOC upgrades without further delay, which is crucial for enhancing the City's emergency response capabilities. ALTERNATIVES 1. The City Council may choose not to award the contract to Wired Media Solutions and direct staff to re- issue the RFP. This action will delay the upgrades to the Police Department EOC facility. 2. Provide staff with alternate direction. LEGAL REVIEW The City Attorney has reviewed and approved this service agreement as to form and legal content. ATTACHMENTS LConsultant Service Agreement and Baldwin Park EOC Upgrade Bid Package 2. Wired Media Solutions Quote 3. Request for Proposal issued June 20, 2024 Page 2 / 2 Consultant Services Agreement AudioNideo, Networking, and Automation Upgrade Page 1 of 5 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this by and between the City of Baldwin Park, ("City"), and Wired Media Solutions ("Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." Duration of Scope of Services may be extended on a month -to -month basis but shall not exceed the total compensation. 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "B." 3. TIME FOR PERFORMANCE. Service Provider shall perform the services above described in a timely manner in accordance with the professional standard practices and the provisions of this agreement. This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date, unless sooner terminated as provided in Section 16 herein: A. Commencement Date: B. Expiration Date: C. Upon mutual agreement by the parties, this agreement may be extended for an additional two (2) one-year terms. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for alt purposes, an independent contractor and shall have control of alt work and the manner in which it is performed. Consultant shah be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and alt payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. Consultant Services Agreement AudioNideo, Networking, and Automation Upgrade Page 2 of 5 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation); (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, Consultant Services Agreement AudioNideo, Networking, and Automation Upgrade Page 3 of agents uremployees shall bginexcess ofConsultants' insurance and not contributed with it. (3) The insurer shall provide at bast thirty /30\ d8VS priorvvritten notice to City ofcancellation orofany material change incoverage before such change urcancellation becomes effective. (F) With respect toWorkers' Compensation |nounanoa. the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard oho|| be reflected in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, bedeemed for all purposes k]bethe property Of City. Citv'S ownership Of dOCUmneDtS includes any and all analysis, COnnpUt8tiOnS, p|8nS. correspondence and/or Other pertinent data, information, dOCUOneDtS. and computer media, including disks and Other materials gathered Or prepared by Consultant in performance of this Agreement. Such vvOrh product shall be transmitted to City within ten (10) days after written request, therefore. Consultant may retain copies of such products. Any re -use by City shall be at the sole risk UfCity and without liability tOConsultant. 12. RECORDS AND INSPECTIONS. Consultant uhu|| maintain full and accurate records with respect to all services and matters covered under this Agreement. City Sh8U have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list 0fkey personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. CODSUlt8Dt Sh8|| provide City with @ complete Request for Taxpayer Identification Number and Certification, Form VV-9,@Sissued hv the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict Or potentialC0nfiCt of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. Consultant may not conduct any 8CUVitv, including any payment to any pe[SOO. ODCSr, or e0p|OyH8 of any gOVerDOOeOt3| agency or body or member of Congress in connection with the awarding of any federal contract, grant, |o@n, intended to influence |egiS|8Unn. administrative ru|emoking or the election of candidates for public office during time compensated under the representation that such activity iebeing performed 8s8part 0fthis Agreement. 18. RIGHT TO TERMINATE. City may terminate this Agreement atany time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated inParagraph ^16" of this Consultant Services Agreement Audio/Video, Networking, and Automation Upgrade Page 4 of 5 and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on the proration of the compensation set forth in Exhibit "B", attached hereto. Such payment will be subject to City's receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply, and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) Ryan Wilkinson Wired Media Solutions - President/CEO 307 W Taft Ave., STE G, Orange, CA 92865 714-916-9720 (B) City of Baldwin Park Att.: Cpt. Joshua Hendricks 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 226 23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to the City's Designated Representative identified in Paragraph "22" of this Agreement. Consultant Services Agreement AudioNideo, Networking, and Automation Upgrade Page 5 of 5 IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. Attest: Christopher Saenz, City Clerk Is RIIowe] a:T_1IWIN Iill IWT_1 V / By: Emmanuel J. Estrada Mayor Dated: Approved by By: Norma Tabares, City Attorney Dated: CONSULTANT: By: Ryan Wilkinson / President/CEO Name/Title Dated: 7/23/2024 Baldwin Park PD EOC Technology Upgrade Project WMS Proposed Upgrade Scope: WMS has put together a comprehensive system scope to achieve all elements requested of the client. For the main part of the room, we would install (2) 65" TV's in place of the existing single display in the front of the room. Per client request, we would add (1) additional 86" interactive whiteboard on the door side wall. All displays will use a network video decoder, and the interactive display would have a decoder with USB extension capabilities included. In the front of the room, we would install (1) network video encoder with USB extension capabilities so the touch screen can mirror the PC's display and relay touch events back. In the ceiling, we would install a ceiling tile mic/speaker connected back to the front PC which would allow 2-way audio for Teams/Zoom calls. On the sides of the room, we would have (8) video encoder wall plates to allow video input. The 10" touch panel installed on the front table would handle all routing with automatic display power and input selection. This system would allow for any video source within the system to be shown on any available display within the room. 307 W.'Taft Ave., STE G, orange, CA 92865 0 714®916-9720 0 wiredms.com Ryan Wilkinson Wired Media Solutions 307 W Taft Ave., STE G Orange, CA 92865 6/18/2024 Re: Proposal for Police Emergency Operations Center (EOC) Upgrade Project We are pleased to submit our proposal for the Police Emergency Operations Center (EOC) Upgrade Project for the City of Baldwin Park. Wired Media Solutions specialises in designing, installing, and configuring advanced audio/video and networking systems, and we are confident in our ability to deliver a state-of-the-art upgrade that will enhance the City's emergency response capabilities. Our company brings extensive experience in upgrading audio and video systems in all types of environments. Our team has successfully completed projects of comparable scope and complexity, including recent upgrades for Alliance of Motion Picture And Television Producers. We are committed to leveraging our expertise to ensure the EOC is equipped with the latest technology to support the City's emergency response objectives. Project Team: Our project team is led by Steven Barnes and Norman Salido, who will oversee the project from start to finish. Steven and Norman have over 25 combined years of experience in managing similar projects and will be supported by a team of highly skilled professionals. Understanding of the Project: We understand the critical importance of modernising the EOC to support advanced communication technologies and integrating high -resolution displays and video conferencing systems. Our approach includes a thorough assessment of the current infrastructure, followed by a detailed upgrade plan that addresses all areas for improvement. We will ensure the EOC's communication systems are reliable, scalable, and flexible, providing a central hub for data collection, analysis, and visualisation. Scope of Work: 1. Assessment: Conduct a comprehensive assessment of the current EOC infrastructure, including network, wiring, and audio/video equipment. 2. Design: Prepare and submit a detailed design plan, including specifications and cost estimates, for the EOC upgrade. 307 W. Taft Ave., STE G, Orange, CA 9286S 0 714®916-9726 0 wiredms.corn 3. Installation: Perform the installation and configuration of all components as per the approved design. 4. Testing and Training: Test all systems to ensure proper functionality and train Department personnel on the use and maintenance of the new equipment. 5. Documentation: Prepare and submit as -built drawings upon project completion. We are confident that our proposal meets the requirements outlined in the RFP and that our team has the qualifications and experience to complete this project within the allocated budget and timeline successfully. Thank you for considering our proposal. We look forward to the opportunity to work with the City of Baldwin Park on this important project. Please feel free to contact me at 714-916-9720 or ryan@wiredms.com if you have any questions or require additional information. Sincerely, Ryan Wilkinson President/CEO Wired Media Solutions 307 W. Taft Ave., STE G, Orange, CA 92865 0 714-916-9720 0 wiredms.com Baldwin Park PD EOC Technology Upgrade Project WMS Proiect Team: Project Designer: Ryan Wilkinson - President/CEO Project Manager: Norman Salido Project Lead & On -Site Commissioning: Steven Barnes Project Programmer: Brian Peairs No subcontractors would be used on this project; all staff members are full-time employees of Wired Media Solutions. Wired Media Solutions does not provide personal resumes of employees for privacy purposes. However, we would be happy to accommodate a group interview if necessary. WMS Proiect Experience: #1: Alliance of Motion Picture And Television Producers (AMPTP) Los Angeles, CA Completion: 2024 Project Manager: Steven Barnes WMS upgraded 4 conference rooms, ranging from small to large, used for the deliberation of union and studio contracts for the entertainment industry. Each conference room had unique elements based on sizing and functionality. The largest room regularly hosts 72 participants, all having open microphones within a session while on a multi -camera Zoom call with remote attorneys and staff. These systems are highly used in very important (and well-known) contract discussions, where they cannot go down and must work flawlessly for 20-hour days, weeks on end. Contact: Provided through a requested call #2: CSULA MUS149 Los Angeles, CA Completion: 2023 WMS upgraded a 30-year-old system for a dual -use classroom and music theater hall. The project had unique requirements with multiple use cases. WMS was able to execute a system 307 W.Taft Ave., STE G, orange, CA 92865 0 714- 16-9720 0 wiredms.com replacement that handled all requested elements from the client and has not had a single failure or needed a single service call. This system is within a high -use environment. Contact: Elizabeth Pietrazk - e ietrzak cslanet.calstatela.edu Additional project references are available upon request. Protect Services: All scope of services is included within the quote below. No challenges, concerns, or problems were observed during our on -site meeting. Project Timeline: Upon scope execution, WMS will provide a deposit invoice. Once deposit is received, WMS will assign any available product from WMS' inventory and order the balance needed to complete the project. Expected timeline for procurement is 2-weeks, assuming items are in -stock with the manufacturers. Once WMS has enough product to start the installation, the installation is estimated to be no more than 1-week. Insurance: COI has been included. WMS can make any adjustments needed. Agreement: Agreement has been included. No objections noted. 307 W.'Taft Ave., STE G, orange, CA 92865 0 714®916-9720 0 wiredms.com WMSINCO-01 CMADEN r ,4CdRL?" CERTIFICATE OF LIABILITY INSURANCE �---'' DATE(MM/DD/YYYY) 7/22/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Fournier 249 Winslow Way E Suite 300 Bainbridge Island, WA 98110 CONTACT NAME: PHONE FAX (A/C, No, Ext): (800) 860-3010 (A/C, No): ADDRIEss: clrequests@fournierinsurance.com INSURERS AFFORDING COVERAGE NAIC # INSURER A:Champlain Specialty Insurance Company 16834 INSURED INSURER B:Oregon Mutual Insurance Co. 14907 INSURER C : Hartford Casualty Insurance Company 29424 WMS Inc dba Wired Media Solutions INSURER D : Lloyds of London 307 West Taft Ave, Suite G Orange, CA 92865 INSURER E INSURER F : COVFRAGFS CFRTIFICATF Nl1MRFR- RFVISInN N11MRFR: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR D POLICY NUMBER POLICY EFF MM DD YYYY POLICY EXP DD YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X OCCUR X X CSAR-CGL-0003381-01 4/7/2024 4/7/2025 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISES Ea occurrence 100,000 $.,.,. MED EXP (Any oneperson) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY ❑X PRO ❑ LOC OTHER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ B AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY X X CM02923928 4/7/2024 4/7/2025 COMBINED SINGLE LIMIT Ea accident 1,000,000 $ X BODILY INJURY Perperson)_$ _ BODILY INJURY Per accident $ X PROPERTY DAMAGE Per accident $ A UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE X X CSAR-CEL-0003382-01 4/7/2024 4/7/2025 EACH OCCURRENCE $ 4,000,000 X AGGREGATE $ 4,000,000 7DED RETENTION $ $ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/N ANY PROPRIRlP/EXECUTIVE OFFICER/MEMBMB ER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A 52WECAN6GLJ 11/6/2023 11/6/2024 X PER OTH- STATUTE ER 1,000,000 E.L. DISEASE - EA EMPLOYEE _ $ 1,000,000 E.L. DISEASE - POLICY LIMIT 1,000,000 $ D Errors & Omissions FEICE089602 4/7/2024 4/7/2025 & Pollution 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Proof of Insurance: RFP - Police Emergency Operations Center Audio[Video, Networking, and Automation Upgrade Project CFRTIFICATF Hnl_nFR CANCFI I ATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Baldwin Park Y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 14403 East Pacific Avenue Baldwin Park, CA 91706 AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD POLICY NUMBER: CSAR-CGL-0003381 - 01 COMMERCIAL GENERAL LIABILITY CG 20 10 07 04 ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization s : Locations Of Covered Operations Blanket where required by written contract signed by both Any location where required by written contract parties and the insured contract is executed prior to any signed by both parties and the insured contract is loss executed prior to any loss Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section 11 — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury' caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) desig- nated above. CG 20 10 07 04 B. With respect to the insurance afforded to these additional insureds, the following additional exclu- sions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equip- ment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its in- tended use by any person or organization other than another contractor or subcontractor en- gaged in performing operations for a principal as a part of the same project. © ISO Properties, Inc., 2004 Page 1 of 1 ❑ Print Date: 4/8/2024 POLICY NUMBER: CSAR-CGL-0003381 - 01 COMMERCIAL GENERAL LIABILITY CG 20 37 07 04 ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Name Of Additional Insured Person(s) Or Organ izations : Location And Description Of Completed Operations Blanket where required by written contract signed by Any location where required by written contract signed both parties and the insured contract is executed prior by both parties and the insured contract is executed to any loss prior to any loss Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section 11 — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property dam- age" caused, in whole or in part, by "your work" at the location designated and described in the sched- ule of this endorsement performed for that additional insured and included in the "products -completed operations hazard". CG 20 37 07 04 © ISO Properties, Inc., 2004 Page 1 of 1 ❑ Print Date: 4/8/2024 THIS ENDORSEMENT CHANGES/MODIFIES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NON-CONTRIBUTING INSURANCE This endorsement changes/modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE FORM To the extent that this insurance is afforded to any additional insured under this policy, SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS, 4. Other Insurance, is deleted in its entirety and replaced with the following condition: 4. Other Insurance If all of the other insurance permits contribution by equal shares, we will follow this method unless the insured is required by written contract signed by both parties, to provide insurance that is primary and non- contributory, and the "insured contract" is executed prior to any loss. Where required by a written contract signed by both parties, this insurance will be primary and non-contributing only when and to the extent as required by that contract. However, under the contributory approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any of the other insurance does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. This endorsement is attached to and forms a part of the Policy as listed in the Declarations Page or Declarations Extension Schedule, effective on the inception date of the Policy unless otherwise stated herein. (The following information is required only when this endorsement is issued subsequent to preparation of the Policy.) Endorsement effective date: Policy No.: Endorsement No.: Named Insured: Authorized Representative CIS CGL 4026 12 15 Print Date: 4/8/2024 POLICY NUMBER: CSAR-CGL-0003381 - 01 COMMERCIAL GENERAL LIABILITY CG 24 04 05 09 F—Al I ki [.-1& 11 1 0101M ; IIIIII lliDeVAN This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: As required by written contract signed by both parties and the insured contract is executed prior to any loss. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV — Conditions, We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products - completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 05 09 0 Insurance Services Office, Inc., 2008 Page 1 of 1 ❑ Print Date: 4/8/2024 CMO CAD 5022923928 WMS INC EFFECTIVE: 04/07/2024 PROCESSED: 02/05/2024 OREGON MUTUAL INSURANCE COMPANY COMMERCIAL AUTO CLUSTER ENDORSEMENT THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM M2855A (8-19) With respect to coverage provided by this endorsement, the provisions of the Business Auto Coverage Form apply unless modified by this endorsement. COVERAGE SUMMARY Coverage is excess over any other valid and This is a summary of the coverages provided by this collectible insurance. endorsement. 4. Emplovees as Insureds, Other Than Retail 1. Bail Bonds........................................................1 Delivery 2. Broadened Pollution 3. Business Property of Others ...................... 4. Employees as Insureds, Other Than Retail Delivery..................................................... 5. Glass Repair Deductible Waiver ................ 6. Hired Auto Loss of Use, ............................. 7. Hired Auto Physical Damage 8. Loan Lease Gap ................... 9. Personal Effects ................... 10. Rental Reimbursement......... 11. Towing ................................. 1 The following is added to Section 11— Liability 1 Coverage, A. Coverage, 1. Who Is An Insured: An "employee" of yours is an "insured" while 1 using a covered "auto" you do not own, hire or 1 borrow in your business or your personal affairs. 1 However, this paragraph does not apply to 1 "auto" used for retail delivery. 2 5. Glass Repair Deductible Waiver 2 2 2 12. Additional Insured by Contract orAgreement .... 2 13. Waiver of Subrogation by Contract or Agreement ................................................... 3 6. 1. Bail Bonds Section 11— Liability Coverage, A. Coverage, 2. Coverage Extensions, a. Supplementary Payments, Paragraph (2) is replaced with the following: (2) Up to $2,500 for cost of bail bonds (including bonds for related traffic law violations) 7 required because of an "accident" we cover. We do not have to furnish these bonds. 2. Broadened Pollution The following is added to Section 11 — Liability Coverage, B. Exclusions,11. Pollution: Paragraphs a. and b. above do not apply to "accidents" that occur away from premises owned by or rented to an "insured" with respect to "pollutants" carried in or upon a covered "'auto" up to the first $1,000 of damage for any one "accident". 3. Business Property of Others The following is added to Section 11— Liability Coverage, B. Exclusions, 6. Care, Custody or Control: This exclusion does not apply to "property damage" to property of others up to an amount not exceeding $1,000 in any one "accident". The following is added to Section III — Physical Damage Coverage, A. Coverage, 3. a. Glass breakage: No deductible applies if glass damage is repaired ratherthan replaced. Hired Auto Loss of Use Section III — Physical Damage Coverage, A. Coverage, 4. Coverage Extensions, b. Loss Of Use Expenses, the last sentence is replaced with: However, the most we will pay for any expenses for loss of use is $75 per day, to a maximum of $1,000. Hired Auto Physical Damage The following is added to Section III — Physical Damage Coverage, A. Coverage, 4. Coverage Extensions: Hired Auto Physical Damage If a Covered Auto Designation Symbol 1 or 8 applies to Liability Coverage, and if at least one covered "auto" you own is covered for Comprehensive or Specified Causes of Loss and Collision coverage, then the physical damage coverage provided extends to those "autos" you lease, hire, rent or borrow. This does not include any "auto' you lease, hire, rent or borrow from any of your "employees", partners (if you are a partnership), members (if you are a limited liability company) or members of their households. The deductible will be equal to the highest deductible applicable to covered "autos" you own. Includes copyrighted material of Insurance Services Office, Inc., with its permission M2855A (8-19) Page 1 of 3 190321,FRM The most we will pay under this coverage is the least of: 1. $50,000; or 2. The actual value at the time of loss; or 3. The cost of repairing or replacing the damaged or stolen property with other property of like kind or quality. 8. Loan Lease Ga The following is added to Section III — Physical Damage Coverage, A. Coverage: Loan Lease Gap In the event of a total "loss" to a covered "auto" that is covered for Comprehensive or Specified Causes of Loss and Collision coverage, we will pay the "outstanding balance" on the lease or ban for that covered "auto" up to $2,500. 9. Personal Effects The following is added to Section III — Physical Damage Coverage, A. Coverage, 4. Coverage Extensions: Personal Effects For any owned "auto" that is involved in a covered "loss", we will pay up to $500 for "personal effects" that are lost or damaged as a result of the covered "loss", without applying a deductible. 10. Rental Reimbursement The following is added to Section III — Physical Damage Coverage, A. Coverage, 4. Coverage Extensions: Rental Reimbursement If a covered "auto" owned by you is covered for Comprehensive or Specified Causes of Loss and Collision coverage, we will pay for rental reimbursement expenses incurred by you for the rental of an "auto" because of "loss" to a covered "auto". Payment applies in addition to the otherwise applicable amount of each coverage you have on a covered "auto". No deductibles apply to this coverage. We will pay only for those expenses incurred during the policy period beginning 24 hours after the "loss" and ending, regardless of the policy's expiration, with the lesser of the following number of days: 1. The number of days reasonably required to repair or replace the covered "auto". If "loss" is caused by theft, this number of days is added to the number of days it takes to locate the covered "auto" and return it to you, or 2. Up to $75 per day up to 30 calendar days. This coverage does not apply while there are spare or reserve "autos" available to you for your operations. If "loss" results from the total theft of a covered "auto" of the private passenger type, we will pay under this coverage only that amount of your rental reimbursement expenses which is not already provided for under another Physical Damage Coverage Extension. 11. Towing Section III — Physical Damage Coverage, A. Coverage, 2. Towing is replaced with the following: We will pay up to $100 for towing and labor costs incurred each time a covered "auto" of the private passenger or Light Local Service (0 — 10,000 lbs. GVW) type is disabled. However, the labor must be performed at the place of disablement. 12. Additional Insured by Contract or Agreement A. The following is added to Section 11 — Liability Coverage, A. Coverage, 1. Who Is An Insured: When you have agreed in a written contract or agreement to include a person or organization as an additional "insured", such person or organization is included as an "insured" subject to the following: 1. Such person or organization is an additional "insured" only to the extent such person or organization is liable for "bodily injury" or "property damage" because of the conduct of an "insured" under Paragraphs a. or b. under Section 11— Liability Coverage, Paragraph A.I. Who Is An Insured, caused by an "accident" and resulting from the ownership, maintenance or use of a covered "auto"; and[TD1][TO2] 2. The written contract or agreement described above must have been executed prior to the "accident" that caused the "bodily injury" or "property damage" and be in effect at the time of such "accident"; and 3. The insurance afforded to any such additional "insured" does not apply to any "accident" beyond the period of time required by the written contract or agreement described above. B. The most we will pay on behalf of such additional "insured(s)" is the lesser of: 1. The Limits of Insurance specified in the written contract or agreement described above; or Includes copyrighted material of Insurance Services Office, Inc., with its permission M2855A (8-19) Page 2 of 3 190322.FRM 2. The Limits of Insurance shown in the Declarations. This provision shall not increase the Limit of Insurance shown in the Declarations in this policy or coverage part. C. The following change is made to Section 11 — Liability Coverage, A. Coverage, 1. Who is An Insured: Paragraph 1.c. is deleted in its entirety. D. The following changes are made to Section IV — Business Auto Conditions, B. General Conditions, Paragraph 5. Other Insurance: 1. The following is added to Paragraph 5.a.: If required by the written contract or agreement described above, the insurance afforded to the additional "insured" under this provision will be primary to, and will not seek contribution from, the additional "insured's" own insurance. 2. Paragraph 5.c. is deleted in its entirety. E. Section V — Definitions, "insured contract" is amended to add the following: An "insured contract" does not include that part of any contract or agreement: That pertains to the ownership, maintenance or use of an "auto" and which indemnifies a person or organization for other than the vicarious liability of such person or organization for "bodily injury" or "property damage" caused by your operation or use of a covered "auto". However, a person or organization is an additional "insured" under this provision only to the extent such person or organization is not named as an "insured" by separate endorsement to this policy. 13. Waiver of Subroaation by Contract or Agreement The following is added to Section IV — Business Auto Conditions, A. Loss Conditions, Paragraph 5. Transfer Of Rights Of Recovery Against Others To Us: We waive any right of recovery we have against a person or organization because of payments we make for "bodily injury" or "property damage" when you and such person or organization have agreed in writing in a contract or agreement to waive such right of recovery, provided: 1. Such written contract or agreement was: a. Made prior to the "accident" or "loss" resulting in the covered "bodily injury" or "property damage and b. Was in effect at the time of the covered "bodily injury" or "property damage". 2. The covered "bodily injury" or "property damage" must arise out of the operations specified in such written contract or agreement. 3. At our request you must provide us with a copy of the aforementioned written contract or agreement. Additional Definitions The following Paragraphs are added to Section V — Definitions: Q. "Personal effects" means your tangible property that is worn or carried by you, except tools, jewelry, money or securities. R. "Outstanding balance" means the amount you owe on the lease or loan at the time of the "loss" less any overdue lease/loan payments, security deposits not returned by the lessor, costs for extended warranties or insurance purchased with the loan or lease, or carry-over balances from previous loans or leases. Includes copyrighted material of Insurance Services Office, Inc., with its permission M2855A (8-19) Page 3 of 3 190323.FRM Wired Media Solutions 307 W'Taft Avenue SIT G Orange, Cafforna 92865 Un�ted States 14403 Pacific Avenue Los Angeles County Baldwin Park, California 91706 United States Presented By Jul 19,2024 ('714) 916-9720 info'wkwirednmcorn www.wiredms.com I - Ad* - ale 07/23/2024 Quote V1 Page 1 of 11 Locations Equipment Area �����^�� _` ., ._' ' `,.,_ ._ ._ VVMStoperform the following: `Install (l)rolling 8uequipment in4Vcloset ^Install (1)Netgear 24-Port4VNetwork switch, router & network mmnitohng device ^Install (l)Crestmnprocessor for 4Vcontrol ^Install (1)O-out|otPDU Punch down wall -jack wiring on an accessible patch bay for the phone system Programming Scope: ^Audio toceiling miciaconnected directly tothe front PCalong with the PTZcamera feed ^Crestmntouchocreentocontrol the following: ^ Video routing from the front PCtoany Display ` Video routing from any ofthe wall plates toany display ^ Displays will auto -power based oninput routing and video signal ^USBrouted through NVXtofront PCfor the side touch monitor Service Contract: l-year ofour service contract has been included. Renewal ix$35UO/yeor Network $2838.99 CrestroDEleciroRics B12-5YR l $880.00 $880.00 Domotz Remote Network Management Agent Plus bOMonths ofAdvanced Service � MliknoTkHB40Y7iGS+RM l $21900 $21900 ------ MikrodkRB4Ol7Router ' NETGEAR GSM4230PX-10DNAS l $1,739.99 $1,739.99 ME= 24x1GPoE+48OVV2UGand 4xSFP+Managed Switch (Amerinos) Control $2,200.00 TEM L)NITPRICE I 01,A L Crestron Electronics CP4 1 $2,200.00 $2,200.00 NEENNNEW 4-Series Control System Racking & Mounting $1,088.80 H"EN1 Q-r U 114H' P R 4,E 'T 0 TAk L Middle Atlantic 5-8-26 1 $502.35 $502.35 SLIM5 KNOCKDOWN 8SP26D Middle Atlantic CBS-5-26 1 $286.45 $286.45 Caster Base for Slim 5 Series, 26" Depth WMS Rack Accessories 1 $300.00 $300.00 Power $870.36 iTEINI Q-"( UNIT PRICE TOTA,"�L Panamax M4315-PRO 1 $870.36 $870.36 "Ovamw Bluebolt-Controllable Power Conditioner - 8 Outlets Accessories $345.00 �TEM 07Y UNIT PRK-E T01"AL WMS Expendables 1 $220.00 $220.00 W113 WMS Wiring And Interconnects 1 $125.00 $125.00 W713 07/23/2024 Quote V1 Page 3 of 11 ���y� �����71� �~�~° �p��.^^^ '~ '" VVMStoperform the following: ^Remove the legacy AV equipment ^Install (1)MX/9O2ceiling Mic/Speokerinthe T-Bor ~Install (l)4N0SBadapter for the PCaudio inthe front ofthe room Install (2) 65" Sony Professional LED monitors behind the front desk with NVX-D30 receivers Install (1) 86" Samsung smartboard display on the side wall with NVX receiver/USB extender ^Install (l)auto-tracking PTZcamera inthe ceiling ^Install (l)NVX-36Oencoder for front PCvv/USBextender Install (8) NVX-E20 encoders around the perimeter of the room for laptop connections as needed ~Install (l)lO''tabletop touohaonaenfor control ofthe Aysystem ^Install (4)2-portCut6wall plates (2per side ofroom) and wire back to|DF Programming Scope: ^Audio toceiling micisconnected directly to the front PCalong with the PTZcamera feed ^CnestronLouohscreentocontrol the following: ^ Video routing from the front PCtoany Display ^ Video routing from any ofthe wall plates toany display ~ Displays will auto -power based oninput routing and video signal ^USBrouted through NVXtofront PCfor the side touch monitor Notes: The client may need to provide new ceiling tiles as the condition of the existing tiles is fairly rough. The client will need to supply 1 tile cross bar to fit the 2x2 microphone and tile side by each Audio $4,729.00 nsw 0rY umnPmCE TICrou ShureAN|USB-MA[RIX l $730.00 $730.00 USBAudio Network Interface Shure MXA902W-8 l $3,999.00 $399900 ����� Ceiling Array Microphone & Speaker, White Square shape Video $27,610.92 T Ek,", Q111"Y LANTPRICE T11'"I'll"If"Ilk L lbeyond IV-CAM-112-B 1 $3,260.00 $3,260.00 i12 Intelligent PTZ Camera, 12x Optical Zoom, Moon Gray lbeyond IVA-CMT-BRKTJ-lB 1 $0.00 $0.00 J I Beyond J-Mount Ceiling Bracket Crestron Electronics DM-NVX-360 2 $1,898.33 $3,796.66 DM NVX 4K60 4:4:4 HDR Network AV Encoder/Decoder Crestron Electronics DM-NVX-D30 2 $1,191.67 $2,383.34 DM NVX 4K60 4:4:4 HDR Network AV Decoder Crestron Electronics 8 $1,000.00 $8,000.00 DM-NVX-E20-2G-B-T DM NVX 4K60 4:2:0 Network AV Encoder, Wall Plate, Black Textured WMS Supplied Display 2 $2,405.96 $4,811.92 Sony FW-65BZ40L - Series - 65" LED -backlit LCD display - 4K - for digital signage Strong SM-RAZOR-ART2-L 2 $0.00 $0.00 Razor Dual -Arm Articulating Mount - 37-70 Inch Displays WMS Supplied Display 1 $5,359.00 $5,359.00 Samsung Interactive Display WA86C - 86" Diagonal Class WAC Series LED -backlit LCD display - education / business - with touchscreen (multi touch) - Android - 4K UHD (2160p) 3840 x 2160 CHIEF XTM1U 1 $0.00 $0.00 Micro -Adjust Tilt Wall Mount X-Large T EN! Crestron Electronics TS-1070-B-S 10.1" Tabletop Touch Screen, Black Smooth QTY UNFIF PRICE 1 $3,268.00 TCT,AkL 07/23/2024 Quote V1 Page 5 of 11 Wiring $1,283.25 � Tsw um|rPmCE IRDmL - Windy City Wire CAT8p-B0K 3 $42775 $1.283.25 23 AWG 4 Pair Non -Shielded Plenum Category 6 Black Jacket WMS Care - Concierge Level - 1st year included Covers system integrations, programming, software, networks, connectivity to your internet service provider as weii as diagnostics, troubleshooting, monitoring, updates, and maintenance. See plan for detafls, Exclusive VIP Member Status with mdedicated support team for your system Proactive remote system monitoring 24/7/365 so your system notifies us of issues, often before you know Remote service 24/7/365 via phone, email, and text beyond our regular business hours Complimentary on -site service visits & advanced on -site and phone support Mon-Sat,8o-8potno added charge* Extended on -site services are available after-hours and holidays, billable at $350 per hour* We will respond to an on -site service request with priority scheduling within I business day* We will respond to a remote system or call -in notification in less than 2-hours Remote system care with monitoring, updating, and resolving system issues remotely when needed Bi-annual 25-Point System Performance checkups where our techs clean, test, and update your system on -site (2to1o|)° Complimentary equipment repair service, includng diagnosis, removal, repair, and reinstallation** Early access and priority installation ofthe latest tech for your system Rack Intelligence with rack power, temperature, humidity and moisture sensing Bi-Annual lighting and shade scene reprogramming where we'll update your lighting/shade scene pneaets(2 total)* Ongoing support for streaming media, music, and video setups Assistance with finding archived security camera recordings & footage retrieval Power management for surge/brownouts where we monitor and reset your system due to electrical issues m.~...~1...,~;.~...;~k-.~.~..4C..~....°..../.~~~.....-~. '`=L°`"^%,""MJU'"""'"MAR =y="=""="''='"""="""=V=='`=',"" ''=^VV=^%�"'v°"'"='"" WiFicredential monagementofcurrent and former revisions Annual WiFi network scan with an on -site review of network speed and coverage Internet and CableTV troubleshooting including monitoring and assistance with ISP issues ISP Concierge where we contact your ISP for troubleshooting directly (account access needed) Remote system access providing and assisting with connections to your system outside of your home onmobile device Transferable plan so you can transfer to a new homeowner or take it to your new home Annual automatic plan renewal Terms and Conditions https://dtcloudprodstorage.bloh.core.wiridows.net/�nai�its/54'19/Serv�cePlair�Te, 4e4a-b8e2-195e6385caeO/WMS SLA Serwlce-RevRW 5-15-24.pdf Subtotal IM Total Price MEM 07%23/2024 QuoteVI Page 7ofII D %^A viment Terms Amount Deposit (50%) $35,335.15 -~ On product allocation &|abor services performed(50%) $35,335.15 This Technology System Sales and Installation Agreement (hereinafter "Agreement") becomes effective on the date the client accepts this proposal, either electronically through the platform or by signing a printed copy. The Agreement is entered into by WMS INC d/b/a Wired Media Solutions, commonly known as WMS, a California company, and the client named at the top of this proposal (hereinafter "CLIENT"). This Agreement covers the provision of an Integrated Low Voltage System (hereinafter "System"). The installation will be conducted at the property address indicated at the top ofthis proposal (hereinafter referred toouthe ^Property^). The Client hereby engages WMS to perform the services defined and described in the Scope of Work (hereinafter "Work") included within this proposal. No changes to the Work shall be permitted unless the Client and WMS execute a written change order. The client authorizes WMS to be granted the facility access required to complete this project in a workmanlike and timely manner. I understand and agree that all payments to WMS shall be in keeping with the Terms of Payment listed within this proposal and any payment terms listed on supplied invoicing. I understand that no agreements exist regarding this project with any relevant party unless and until the CLIENT and WMS ("Parties") agree to such additional uralternate agreements inwriting. By accepting this proposal, the Client acknowledges having read and agreed to the attached general contract provisions, terms, and conditions. Terms ofPayment: Payment shall be made payable to WMS' headquarters at 307 W Taft Ave STE G, Orange, CA Q2865inaccordance with all terms listed onthe invoice and herein. Invoices may besent asVVMSdeems necessary, including but not limited to upon Product allocation, delivery, or installation and upon scheduled or performed labor. WMS does not accept partial payment of invoices unless otherwise agreed upon, in writing, before the invoice due date and signed by any relevant parties, Any invoice not paid in full by the specified due date will incur additional interest charges based on the total amount of the invoice under the terms specified on the invoice. Payments made by the CLIENT will be credited first to late payment charges and next to any outstanding balances. The CLIENT shall pay all collection costs, including, without limitation, reasonable attorney fees. In addition to any other right or remedy provided by law, if the CLIENT fails to pay for the Product and or Service when due, WMS has the option to treat such failure to pay as a material breach of this Agreement and may cancel this Agreement and seek legal remedies as described be|owunder^RemediesonDefau|t.''VVK8Svesen/es the right towithhold delivery ofProduct orService and transfer of ownership of any current work if CLIENT accounts are not in good standing. The CLIENT agrees to pay all taxes associated with Service performed or Products sold (alternatively: associated with invoices /associated with the project). Taxes are generated based on sale location in accordance with federal, state, and municipal laws. Payment Schedule: Reference the "Payment Terms" section within this proposal. WMS will not be required to begin any phase of the Work without receipt of payment as detailed on the above schedule, Project Continuity: Project cost and pricing are dependent upon a continual flow of work without interruption or delays imposed byCLIENT, their staff, construction, other building trades, or any other party. The CLIENT may incur additional costs from WMS. CLIENT must provide five working days' advance notice of any factor that will delay this project, or WMS will issue a work stoppage change order. Additionally, idle time incurred by WMS due to the absence of clearance, permits, inability to enter the workplace, delays by other trades, or other factors beyond WMS's control will be addressed with awritten Change Order and may incur additional fees. 07%23/2024 QuoteVI Page 8ofII Project Where CLIENT actionable project stages exist, VVIVISwill allow areasonable amount oftime for the CLIENT to action these stages. When the time taken becomes unreasonable, this would represent a CLIENT delay. Should a project be delayed by the CLIENT for an excessive period, a four -week grace period will be allowed before placing the project on hold. A project on hold will incur an additional fee to reactivate to be carried out in a Change Order that is proportionate to the project size and remaining work. Prior scheduling agreements maybe null and void. Should a project be delayed by the CLIENT for a further period of 4 weeks, WIVIS will archive the project, and all agreements and rights therein are subject 1oforfeiture. Change Orders: If the CLIENT requests or instructs Changes that amount to a revision of the value or scope of the Proposal, WIVIS shall be entitled to submit a Change Order for written approval. Work shall not begin on the revised services until a fully signed revised Change Order has been executed and, if required, any additional fees are received. CLIENT agrees that any additions to or deletions from the Products and Service within this Proposal and any resulting change(s) in the cost of this project shall only be by way of written Change Order(s) and shall be valid only after being signed by all relevant parties. Such charges will be in addition to all other amounts payable under the Proposal, despite any maximum budget, contract price, or final price identified therein. Unless otherwise provided in the Proposal or the Change Order, the CLIENT shall pay additional charges for changes requested by the CLIENT on a time and materials basis, at the standard rates ofVVK4S. Escalation Clause: This Agreement isconditioned upon the ability of WMS to complete the scope ofwork at current prices for material and the current scale of wages for labor a1the time ofthe Proposal creation. |fWIVISisunable N complete the included scope of work at the current prices for material or at the existing scale of wages for labor, or if WIVIS is unable to procure labor and material required for construction promptly, then the Contract Sum, time of completion, and/or contract requirements shall be equitably adjusted by submitting a Change Order following the procedures herein. A change in the price of an item of material, equipment, transportation, shipping, or energy will be considered significant when the price of an item increases five (5) percent between the date of this Agreement and the date of the applicable work. Warranties: VVIVISwarrants that the Products sold shall befree nfsubstantive defects inmaterial and workmanship and conform with industry standards for thirty (30) days from the installation date unless mutually agreed upon or augmented with an extended warranty. WIVIS shall in no event be liable for any incidental, special, or consequential damages of any nature, even if WIVIS has been advised of the possibility of such damages. WMS'S liability, if any, for defective Products is limited to replacement, repair, or refund of the defective Products, at the sole discretion of WMS. The CLIENT may be liable for additional service or material fees for the product's repair, replacement, or removal. Product Returns, Exchanges, And The CLIENT may request areturn, exchange, orcancellation ofa Product by delivering written notification to WIVIS within five (5) days of installation. In the absence of such notice, the Product shall bodeemed accepted. However, certain types ofProducts cannot boreturned orexchanged, particularly after installation. Returns, exchanges, or cancellations of Products are at the sole discretion of WIVIS and may be subject to additional fees, including but not limited to restocking, shipping, and labor charges. Service And Repair Upon usage of the system or any sub -system included within the scope of the Proposalor Change Order by the CLIENT or a representative of the CLIENT, or upon delivery of handoff documentation by WMS, any service needs, programming changes, or repairs to installed systems fall in the purview of WMS's Service Department and as such are subject to the Service Level Agreement for Remote System Monitoring and Repair. Support provided under the Service Department may be subject to additional fees. Contact information for the service department is as follows: email: help@�wiredms.corn, phone: 714-916-9720. Software Ucensing: WMS's programming and software are only licensed for use on the system and location specified this Proposal. WIVIS is not liable for the use of programming or software by third parties, in other systems or locations, outside of intended purposes. CLIENT must purchase additional licenses for programming or software on any and all systems or locations not listed in this Proposal. All programming source code is provided as a demonstrative license until payment for such programming services has been paid in full. WIVIS reserves the right to remove source code fro a system following 30-days of non-payment on associated invoices, which may render the system or subsystem Media DocurnerTting and WMS may document, photograph, or otherwise record in -process or completed designs orinstallations ofthe Project using photography, video, documentation, orany other digital capturing methods. VVK4Smay use captured media for marketing purposes. Throughout the project, theCL|ENTmoynequestVVK8Siokeep confidential content and disallow the use of media for marketing purposes by delivering notice to WMS in writing before completing the Project. WMS will use its best efforts to keep confidential information. Asbestos/Hazardous Materials: The CLIENT's responsibility is to provide timely written notice to WMS of any asbestos - contained material (ACMs) in or off around the project area before the start of the project. In the absence of such notice, WMS assumes that installation teams will be working in regions free from asbestos or any other hazardous material that would require additional time, alternative installation procedures, or removal before the commencement of work. If ACMs are present before job commencement or if ACMs are encountered during the project, additional costs, damages, and/or delays attributed to necessary procedures for working in this environment will be the CLIENT's responsibility. Default: In the event of default by Client in the performance of any of the terms or conditions of this Agreement, including timely payment of any amounts due to WMS, and may pursue on or more of the following remedies, which shall be cumulative and nonexclusive: recover from Client the total unpaid balance of the sums provided for in the Payment Schedule; repossess the System; immediately cease further work on the installation of System; terminate this Agreement; place a mechanics lien on the underlying property; pursue any other remedy at law now or hereafter existing. The occurrence of any of the following shall constitute a material default under this Agreement: (a) The failure to make a required payment when due. (b) The insolvency or bankruptcy of either party. (c) The subjection of any of either party's property to any levy, seizure, general assignment for the benefit of creditors, application, or sale. Remedies On Default: In addition to all other rights a party may have available according to law, if a party defaults, the other party may terminate the Agreement by providing written notice to the defaulting party. This notice shall describe with sufficient detail the nature of the default. The party receiving such notice shall have 30 days to cure the default(s). Unless waived by a party providing notice, the failure to cure the default(s) within such period shall result in the automatic termination. If an event of default, WMS may declare the accounts to be due and payable immediately, by notice in writing to the CLIENT, and upon any such declaration, the accounts shall become immediately due and payable. The Parties hereto agree and acknowledge that money damages may not be an adequate remedy for any breach of the provisions of this Agreement and that any Party may, in its sole discretion, apply to a court of law or equity of competent jurisdiction for specific performance and/or other injunctive relief in order to enforce or prevent any violations of the provisions of this Agreement. Representations: All dealings, correspondence and memoranda between the parties hereto are merged into this agreement which constitutes the entire agreement between WMS and Client. No representations, warranties, undertakings or promises, whether written or oral, expressed, or implied, can be made or have been made by WMS or Client or their respective agent, officers or employees, unless expressly stated herein or unless mutually agreed upon in writing after the date of this agreement by the parties hereto. Force Majeure: WMS shall not be liable for any failure or delay in furnishing Products, materials, analysis, data, programs, and Services herein resulting from fire, explosion, flood, storm, Act of God, governmental acts, orders, or regulations, hostilities, civil disturbances, strikes, labor difficulties, difficulty in obtaining parts, supplies, or shipping facilities, inability to obtain or delays in obtaining suitable material or facilities required for performance, temporary unavailability of qualified personnel, or any other causes beyond WIMS's reasonable control. Disclaimer Regarding Consequential Damages: The parties expressly agree that neither party will be liable to the other under any circumstances for any special, incidental, indirect, consequential, or punitive damages, including without limitation, (i) any damages for loss of business profits, business interruption, or loss of business information, or (ii) owner's or owners' customer's reliance on or use of information or services provided herein, even if the offending party has been previously advised of the possibility of such damages, or it is claimed that a party is in breach or is solely or partially negligent in causing such damages. Confidentiality: To perform its duties under this Agreement, WMS may require access to confidential information, including but not limited to network passwords, internal processes, trade secrets, vendor information, employee information, and any other information necessary to conduct the services under this Agreement effectively ("Confidential Information"). WMS shall use commercially reasonable methods to safeguard CLIENT's Confidential Information and will not share or release such information to third parties apart from what is necessary to provide service effectively. While WMS will take all reasonable measures to protect CLIENT Confidential Information and prevent any misuse, unauthorized access, or disclosure, WMS will not be responsible should an unauthorized third party obtain access to WMS's information without consent. The CLIENT agrees WMS is not responsible for any such actions and acknowledges it will hold WMS harmless should CLIENT's information become intercepted in this way without knowledge, permission, or consent, which includes a release of any claims related to the use of Confidential Information by an unauthorized party. Limitation of Liability: WMS shall be held harmless and shall not be liable for that which is outside the scope of the covered Services outlined in this proposal, including but not limited to any damages, direct or indirect, foreseeable or unforeseeable, caused by a malfunction of any products used by WMS to carry out the covered Services, or any malfunction, damage, or other issue stemming from CLIENT or CLIENT's employees or representatives misusing resources provided by WMS in such a way that may directly or indirectly contribute to a system malfunction. 07/23/2024 Quote V1 Pogo 10 of 11 Severability: If any term or provision of this Agreement, or any document incorporated therein by reference, is held by a court of competent jurisdiction to be contrary to law, then the remaining provisions of this Agreement or the application of such provision to persons or circumstances other than those as to which it is invalid or unenforceable shall not be affected thereby, and each such provision of this Agreement shall be valid and enforceable to the extent granted by law and such invalid, or unenforceable term or condition shall be deemed to be deleted. Waiver. No term or condition of this Agreement or any document incorporated therein by reference shall be deemed waived. No breach shall be excused unless such waiver or consent is in writing and signed by the Party claimed to have waived or consented. No approval by any Party to, or waiver of, a breach by the other, whether express or implied, shall constitute a consent to, waiver of, or excuse for any different or subsequent breach. Entire Agreement: This Agreement shall constitute the entire agreement between the Parties concerning its subject matter, and there are no other representations, understandings, or agreements between the Parties relative to such subject matter. Amendments: No amendment to, or change, waiver, or discharge of any provision of this Agreement shall be valid unless in writing and signed by an authorized representative of CLIENT and WMS against which such amendment, change, waiver, or discharge is sought to be enforced. Governing Law: This Agreement shall be interpreted in accordance with and governed by the laws of the State of California. Survival: The terms of this Agreement that by their sense and context are intended to survive shall survive termination or expiration of this Agreement, in whole or in part, for any reason whatsoever, including the terms of this Agreement. Third -Party Beneficiaries: The CLIENT and WMS intend that this Agreement shall not benefit anyone other than the CLIENT and WMS or create any right or cause of action on or on behalf of any person other than the CLIENT or WMS. Cumulative Remedies: Except as expressly provided herein, including the effectiveness of any limitation of liability set forth, no remedy made available to CLIENT or WMS is intended to be exclusive of any other remedy, and each and every remedy shall be cumulative and shall be in addition to every other remedy provided hereunder or available at law or in equity. Covenant of Cooperation and Good Faith: The Parties shall timely, diligently, in good faith, and with commercially reasonable efforts cooperate with each other within the context of the purposes of this Agreement to facilitate the performance of their respective duties and obligations outlined in this Agreement and to reach an agreement with respect to matters left for further review, consideration and/or negotiation and agreement by the Parties as expressly set forth in this Agreement. Absence of Material Litigation: As of the Effective Date, the Parties may be involved in claims, litigations, proceedings, arbitrations, investigations, or controversies arising in the ordinary course of its business, but each Party represents and warrants to the other that none of the foregoing could have a material adverse effect on its ability to enter into the Agreement or perform its obligations under this Agreement. Classification Description State/Province Number California C-7 Low Voltage CA 1051924 Signature Date Signature 07/23/204 Quote V1 Page 11. of 11 City of Baldwin Park r_ 1 u p l � 9 REQUEST FOR PROPOSAL Police Emergency Operations Center .. .-. Networking, Automation Upgrade Project PROPOSALS DUE Monday, June 03, 2024, by 5:00 pm City of Baldwin Park Police Department 14403 E. Pacific Avenue Baldwin Park, CA 91706 I INTRODUCTION The City of Baldwin Park Police Department is seeking proposals from qualified audio/video and networking companies to provide design, installation, and configuration services for the Police Emergency Operations Center (EOC) Upgrade project. The engineering services desired include but are not limited to, upgrading the EOC's communication infrastructure to support modern technologies such as Voice over Internet Protocol (VoIP) and/or Ethernet lines, as well as integrating advanced audio/video capabilities, including high -resolution displays and video conferencing systems. The primary goal of this project is to modernize the EOC, ensuring that it is equipped with cutting -edge technology to enhance emergency response capabilities and support the city's emergency response objectives. BACKGROUND The current EOC has not undergone significant upgrades in over 20 years, rendering it incapable of supporting modern technologies essential for effective emergency response and management. The existing infrastructure lacks the ability to handle advanced communication technologies and does not have up-to-date audio/video capabilities to support the integration of current technologies. In today's rapidly evolving threat landscape, it is imperative for the City of Baldwin Park and its Police Department to have a state-of-the-art EOC that can effectively support the city's emergency response objectives. An EOC equipped with modern technology is essential for quickly setting up and establishing a command center during critical situations, enabling efficient coordination among various departments, agencies, and stakeholders. Historically, the City of Baldwin Park has faced challenges due to its outdated EOC infrastructure during training scenarios. The lack of advanced communication and audio/video capabilities can hinder the ability of emergency responders to share real-time information, collaborate effectively, and make informed decisions. This can led to delays in response times, miscommunication, and reduced situational awareness, ultimately impacting the safety and well-being of the community. The Police EOC Upgrade project aims to address these challenges by modernizing the facility and equipping it with cutting -edge technology. By upgrading the EOC's communication infrastructure and integrating advanced audio/video technologies, the City of Baldwin Park seeks to improve the reliability, scalability, and flexibility of its emergency communication systems. The upgraded EOC will serve as a central hub for data collection, analysis, and visualization, empowering emergency responders to make M data -driven decisions and develop effective strategies for mitigating risks and protecting the community. This project is a critical investment in the City of Baldwin Park's emergency preparedness and resilience. By bringing the EOC up to current technological standards, the city aims to enhance its ability to respond to and manage a wide range of emergencies, demonstrating its commitment to the safety and well-being of its residents and visitors. SCOPE OF WORK The City of Baldwin Park requires the services of an audio/video and networking company to upgrade the Police Emergency Operations Center (EOC) with enhanced networking, audio/video capabilities, and automation. 1. The company will conduct an assessment of the current EOC and provide recommendations for the upgrade to maximize the functionality and efficiency of the space. The proposal shall identify tasks to be included as part of the project. At a minimum, these tasks shall include: a. Meet with the City staff prior to the beginning of work to discuss the background, scope, objectives, and other pertinent details of the project. The company shall attend periodic meetings with the City Staff at various stages of the project as needed. b. Develop a "plan" by conducting an initial assessment of the department's current EOC, including reviewing the existing network infrastructure, wiring, audio/video equipment, and identifying areas for improvement. Provide a report of the findings to the city. c.: a) Meet with the police staff prior to the beginning of work to discuss the project's background, scope, objectives, and other pertinent details. The company shall attend periodic meetings with the City Staff at various stages of the project as needed. b) Develop a "plan" by conducting an initial assessment of the department's current EOC, including reviewing the existing network infrastructure, wiring, audio/video equipment, and identifying areas for improvement. Provide a report of the findings to the city. Refer to "Attachment A" for a 2D overhead diagram of the EOC room, including room dimensions, to assist in the assessment and planning process. c) Prepare and submit a detailed design, including plans, specifications, and cost estimates for the EOC upgrade project. The design shall include, but not be limited to: • Ethernet outlet locations and configurations • HDMI wall input locations and connections to televisions • Coaxial phone line installation • Video switching control via tabletop touchscreen • Wire management and termination in the media closet • Rack system and power conditioning d) Provide assistance during the bidding period, including responding to questions and issuing clarifications or addenda as needed. e) Perform installation and configuration of all components as per the approved design. f) Test all systems to ensure proper functionality and train Department personnel on the use and maintenance of the new equipment. g) Prepare as -built drawings and submit them to the City upon project completion, if applicable. All actions are taken in accordance with CA requirements and industry standards for audio/video and networking installation. U;•0• - •- N A 1 • Audio/video and networking companies shall submit concise, well -organized proposals that demonstrate their qualifications and experience relating to the proposed project. The Cost Proposal shall reflect all costs associated with the proposed project. At a minimum, proposals shall include the following information: A. The Work Proposal (1 electronic PDF copy) The work proposal should include, as a minimum, the following information, presented in a clear and concise manner: Upgrade Plan Please provide a statement of your understanding of the project and a detailed description of your approach to implementing all the tasks under "Scope of Work." Cover Letter A cover letter identifying the company's name and proposed subcontractors or partners that are integral to the proposed team, contact name, phone number, and e-mail address, and signed by an officer of the company who is authorized to enter a contract with the City. iii. Project Team Provide an organization chart indicating principals and key project team members, together with an indication of their involvement in the project. Also, provide resumes of the key personnel involved with this project, including personnel from subcontractors or partners. iv. Company's Experience List a maximum of three (3) projects of similar size and scope that your company has performed, such as upgrading emergency operations centers, command centers, or similar facilities for law enforcement agencies, municipal cities, fire departments, government entities, or public projects. For each project, provide the following information: year of project, project manager name, and contact information. M V. ProRect Services Discuss the methods and procedures that will be used in this project. Also, identify any potential concerns or problems you may encounter while upgrading the EOC's networking and audio/video capabilities. vi. ProRect Scheduling Provide a schedule identifying milestones for the major tasks in the project. The city is seeking a quick time frame for completion of the project. It is intended that the project be fully completed by September 30, 2024. vii. Resource Requirements Provide a fee estimate for the proposed scope of work. Please state all assumptions upon which the estimates are based. The fee proposal shall be submitted in electronic format. viii. Insurance The selected company shall submit proof of insurance requirements addressed in the Consultant Services Agreement of this Request for Proposal upon execution of the original contract for submission to the City Council. All proposers shall submit a "Statement Certifying Insurance Coverage" certifying that the company will obtain the required insurance coverage and understands that said coverage is a prerequisite for entering into an agreement with the City. The company is required to confirm with its insurance carrier that it can meet all the insurance requirements. Failure to meet the insurance regulations as set forth shall result in the company's disqualification. ix. Agreement Attachment "B" is a copy of the City's Consultant Services Agreement. A copy shall be completed and signed as part of the proposal package. Completion of this agreement will be your statement that all terms and conditions are acceptable. This completed agreement made part of the proposal is by no means to be interpreted as acceptance by the city or notice to proceed. X. Objections to the Consultant Services Agreement Objections shall be submitted in writing with justification clearly stated. Any company with objections to terms contained in the City's Consultant Services Agreement (Attachment B) must advise the City of such objections and requested modifications as part of its Work Proposal. Failure of a proposer to accept the terms of the City's Consultant Services Agreement may result in the rejection of the proposal. It shall be the responsibility of the prospective company to review all sections and attachments of the Consultant Services Agreement, including insurance requirements. If no objections are received, the City will assume the proposer is able to and will enter into the Consultant Services Agreement and fulfill the terms and requirements set therein. The city may recover any damages N accruing to the City as a result of the successful company's failure or refusal to execute the City's Consultant Services Agreement. B. The Cost Proposal (1 electronic PDF copy) The Cost Proposal should include a comprehensive summation of fees for the services: The total cost per task, including the following details. a) Develop a "plan" by conducting an initial assessment of the department's current EOC, including reviewing the existing network infrastructure, wiring, audio/video equipment, and identifying areas for improvement. Provide a report of the findings to the city. b) Prepare and submit a detailed design, including plans, specifications, and cost estimates for the EOC upgrade project. The design shall include, but not be limited to: • Ethernet outlet locations and configurations • HDMI wall input locations and connections to televisions • Coaxial phone line installation • Video switching control via tabletop touchscreen • Wire management and termination in the media closet • Rack system and power conditioning c) Provide assistance during the bidding period, including responding to questions and issuing clarifications or addenda as needed. d) Wire Perform installation and configuration of all components as per the approved design, including: • Installing ethernet outlets with two jacks per outlet at predetermined locations within the EOC • Installing and configuring 8 HDMI wall inputs to be connected to 2 - 65" televisions for dual video switching capabilities • Wiring a coaxial phone line into the ceiling of the EOC • Setting up a tabletop touch screen to control the video switching • Running all wires back to the media closet and terminating them into a rack system with power conditioning e) Test all systems to ensure proper functionality and train Department personnel on the use and maintenance of the new equipment, if applicable. M f) Prepare as -built drawings and submit them to the City upon project completion. The total budget allocated for this project is $75,000. Proposals must include a detailed breakdown of costs and demonstrate how the project will be completed within this budget. Any proposals exceeding this budget may be disqualified or subject to further negotiation. Procedures 1. Inquiries and addenda For inquiries regarding this RFP, please contact Captain Joshua Hendricks via electronic mail only at jendricks@baldwinpark.com. Proposers must e-mail inquiries no later than 5:00 p.m. on Monday, May 27, 2024. Inquiries received after that date and time will not be answered. The City will issue any revisions to this RFP as addenda. The City will distribute addenda to all potential proposers and post addenda on the City's website. Proposers are responsible for receipt of all addenda. Therefore, each proposer should contact the City to verify that he or she has received all addenda issued, if any. The City's issuance of a written addendum is the only official method whereby the city will interpret, clarify, or provide additional information concerning this RFP. No oral revisions to any provision in this RFP shall be binding. 2. Anticipated Schedule Milestone Date RFP Issued Monday, May 13, 2024 Deadline for Inquiries Monday, May 27, 2024, by 5:00 pm Deadline for Proposals Monday, June 3, 2024, by 5:00 pm Interviews TBD if required Award Wednesday, June 19, 2024 Notice to Proceed (tentative) Thursday, June 20, 2024 SUBMITTAL OF PROPOSAL Consultants interested in responding to this Request for Proposal shall submit a proposal by 5:00 p.m. Monday, June 03, 2024. The proposal shall be organized as described in the "Proposal Contents" and sent via email to: �INIZS�sLu"W RIGHT TO REJECT ALL PROPOSALS The City reserves the right to reduce or revise elements of the scope of work prior to the award of any Contract. Furthermore, the City reserves the right to reject any or all proposals submitted, and no representation is made hereby that any Contract will be awarded pursuant to this Request for Proposal or otherwise. All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written contract will be borne by the proposer. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind that may be incurred by a proposer. All proposals submitted to the City in response to this Request for Proposal shall become the property of the City. C0111:61III If you have any questions regarding this Request for Proposal, please contact Captain Joshua Hendricks at jendricks@baldwinpark.com or 626-813-5226 Monday through Thursday, 8:00 a.m. to 6:00 p.m. Enclosures: Attachment A: 2D Overhead Diagram of EOC Room A 2D overhead diagram of the EOC room, including room dimensions, is provided as a separate attachment to this RFP. Proposers should refer to this diagram when conducting their initial assessment and developing their upgrade plan. Attachment B: Consultant Services Agreement 1111 �1►A �►L#�� TO: Honorable Mayor and Members of the City Council "cOF FROM: Sam Gutierrez, Director of Public Works PREPARED BY: David Lopez, Associate Engineer ,,...5AWdAB9IEL b ., .µ NArrsTDATE: August 21 2024 SUBJECT: Approve Tract Map No. 83716 to Subdivide one (1) Lot into Six (6) Single Family Residential Lots with one Accessory Dwelling Unit (ADU) on Each Lot SUMMARY This report seeks Council consideration for the approval of Tract Map No. 83716 pursuant to the State Subdivision Map Act and Section 152.10 of the City of Baldwin Park's Municipal Code. RECOMMENDATION It is recommended that the City Council accept Tract Map No. 83716 and authorize the City Clerk and staff to sign the map. FISCAL IMPACT There is no impact to the City's General Fund. BACKGROUND The subject Tract is located at 4437 Phelan Avenue (Parcel Map No. 8415-019-017), located between Los Angeles Street and Estella Street. The properties will have driveway access through Phelan Avenue. The total property is 34,220 square feet in area. On May 26, 2021, Planning Commission approved Tentative Tract Map No. 83716 (Resolution PC 23.-02), PR 22-01 and ADU 22-05 to subdivide one (1) lot into six (6) lots to facilitate the construction of six (6) Single Family Residential two-story homes with one ADU for each lot. The Single -Family Residential Zone, pursuant to table 152.10 of the City's Municipal Code. Staff has reviewed the Final Tract Map and finds that it substantially conforms to the Tentative Tract Map conditions of approval. Upon approval and submittal of the improvement bonds, the map will be released for recordation at the Los Angeles County Registrar-Recorder/County Clerk's Office. ALTERNATIVES A Final Tract Map that is in substantial compliance with the previously approved tentative map cannot be denied approval (Government Code §66474.1). Further, if the Final Tract Map is not approved at the first meeting or at the subsequent meeting from when the Final Tract Map was presented for approval and the map is in conformance with the requirements of the Subdivision Map Act, the map will be deemed approved without any further action by the City Council (Government Code §66458). Since the Final Tract Map is both in substantial compliance with the previously approved tentative map and it is in conformance with the requirements of the Subdivision Map Act, there is no alternative but to approve. CEQA REVIEW In accordance with the California environmental quality act (CEQA), the project is categorically exempt pursuant to article 19, section 15158.3 (streamlining for in -fill projects) of the CEQA guidelines. Therefore, no further environmental analysis is required, and a notice of exemption for this project was filed with Los Angeles County Clerk on November 29, 2022. Page 1 / 2 LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Los Angeles County Assessor's Map No. 8415-019-017 2. Tract Map No. 83716 3. Resolution PC 23-02 Page 2/2 6 LOTS SHEET t OF 2 SHEETS 345212S.F. TRACT NO. 83716 W THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES STATE. OF CALIFORNIA BEING A SUBDIVISION OF A PORTION OF LOTS 4 AND 5 OF TRACT N0. 1497 AS PER MAP RECORDED IN BOOK 21, PAGE 109 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. E® ECKERT, LS 5279 GILBERT ENGINEERING COMPANY, INC. FEBRUARY , 2023 OWNERS STATEMENT: WE HEREBY STATE THAT WE ARE THE OWNERS OF OR ARE INTERESTED IN THE LANDS INCLUDED WITHIN THE SUBDIVISION SHOWN ON THIS MAP WITHIN THE DISTINCTIVE BORDER LINES, AND WE CONSENT TO THE PREPARATION AND FILING OF SAID MAP AND SUBDIVISION. WE HEREBY DEDICATE TO THE PUBLIC USE ALL STREETS, HIGHWAYS AND OTHER PUBLIC WAYS AS SHOWN ON SAID MAP. LB CONSTRUCTION SERVICES, INC., A CALIFORNIA CORPORATION, OWNER GUADALUPE BURGOS - PRESIDENT ICM CAPITAL MARKETS, INC., A CALIFORNIA CORPORATION, BENEFICIARY UNDER A DEED OF TRUST RECORDED MARCH 17, 2022 AS INST. NO. 20220310995, OF OFFICIAL RECORDS OF LOS ANGELES COUNTY. PRESIDENT SECRETARY A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT. NOTARY ACKNOWLEDGM ENT: STATE OF CALIFORNIA SS . COUNTY OF,L:.OSFANGE ,ES 4 SURVEYOR'S STATEMENT: THIS MAP WAS PREPARED BY ME OR UNDER.MY DIRECTION AND IS BASED UPON A FIELD SURVEY IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF LUPE BURGOS ON FEBRUARY 21, 2023. 1 HEREBY STATE THAT ALL THE MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS INDICATED OR THAT THEY WILL BE SET IN THOSE POSITIONS BEFORE TWENTY-FOUR MONTHS FROM THE FILING DATE OF THIS MAP, AND THAT THE MONUMENTS ARE, OR WILL BE, SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED, AND THAT THIS FINAL MAP SUBSTANTIALLY CONFORMS TO THE CONDITIONALLY APPROVED TENTATIVE MAP. I HEREBY STATE THAT SAID SURVEY IS TRUE AND COMPLETE AS SHOWN. LAND s ECkE��'���c /t� U O [✓�_'��''( � ►�✓�� 7/12/24 * L.S. 5279 ED ECKERT V DATE L.S. 5279 9� OF CALF FO�� CITY ENGINEER'S STATEMENT: I HEREBY STATE THAT I HAVE EXAMINED THIS MAP; THAT THE SUBDIVISION AS SHOWN IS SUBSTANTIALLY THE SAME AS IT APPEARED ON THE TENTATIVE MAP AND ANY APPROVED ALTERATIONS THEREOF; THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT AND OF ANY LOCAL SUBDIVISION ORDINANCES OF THE CITY OF BALDWIN PARK APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPLIED WITH AND THAT I AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT. LANDGIL S DATE: OQ O O DAVID G. GILBERTSON, L.S. 6941 .* L.S. 6941 Z ACTING CITY ENGNEER - CITY OF BALDWIN PARK �F CAO '` CITY CLERK'S CERTIFICATE: c 0 "�.-`#, �. ��► BEFORE ME, �. r , .� ''lsf:. PERSONALLY APPEARED �'�+�. � � .ram :'� �r1 �i �. '�w�r, � "� �►,�, I HEREBY CERTIFY THAT THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ON, WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE APPROVED THIS MAP. SAID COUNCIL DID ACCEPT ON BEHALF OF THE PUBLIC, ALL STREETS, HIGHWAYS AND OTHER SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHEITHEY EXECUTED THE SAME IN PUBLIC WAYS SHOWN ON SAID MAP. HIS/HER/THEIR AUTHORIZED CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE PERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSONS) ACTED, EXECUTED THE 1140TRUMENT. I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. WITNESS MY HAND AND OFFICIAL SEAL lot SIGNATURE MY PRINCIPAL PLACE OF BUSINESS IS IN COUNTY. MY COMMISSION NO: All MY COMMISSION EXPIRES: A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT. NOTARY ACKNOWLEDGMENT: STATE OF CALIFORNIA SS COUNTY OF LOS ANGELES ON -)%AL '- J o 70 2-BEFORE ME, t l `CCIV SUS 1W \'A5- %VlJq 1. OTA PERSONALLY APPEARED G iAAVA u%Al? C f5fAC&DA WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON{ WHOSE NAME{ IS/Apt SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/Sy4E/TH,Ff EXECUTED THE SAME IN HIS/HAiTHOR AUTHORIZED CAPACITY(Z), AND THAT BY HIS/H0R/TjIR SIGNATURE( ON THE INSTRUMENT THE PERSONg, OR THE ENTITY UPON BEHALF OF WHICH THE PERSON$ ACTED, EXECUTED THE INSTRUMENT. I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. WIT'�"Y HAND AND OFFICIAL SEAL CITY TREASURER'S STATEMENT: I HEREBY STAT E THAT ALL SPECIAL ASSESSMENTS LEVIED UNDER THE jUNSDiC i iON O 1 HE Gi T Y OF BALDVWNI PARK, TO WHICH THE LAND INCLUDED IN THE WITHIN SUBDIVISION OR ANY PART THEREOF IS SUBJECT, AND WHICH MAY BE PAID IN FULL, HAVE BEEN PAID IN FULL. ` DATE: CITY TREASURER - CITY OF BALDWIN PARK BASIS OF BEARINGS THE BEARINGS SHOWN HEREON ARE BASED ON THE BEARING N 89°15'00" E OF THE CENTERLINE OF LOS ANGELES STREET AS SHOWN ON MAP OF PARCEL MAP NO. 1404, FILED IN BOOK 365, PAGES 72 AND 73 OF PARCEL MAPS. I HEREBY CERTIFY THAT ALL CERTIFICATES HAVE BEEN FILED AND DEPOSITS SIGNA RE HAVE BEEN MADE THAT ARE REQUIRED UNDER THE PROVISIONS OF SECTIONS 66492 AND 66493 OF THE SUBDIVISION MAP ACT. MY INCIPAL PLACE OF BUSINESS IS IN UOS A06ff �rc.�° _ COUNTY. EXECUTIVE OFFICER, BOARD OF SUPERVISORS MY COMMISSION NO: 24-1 C9032' OF THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA MY COMMISSION EXPIRES: BY SATE DEPUTY I HEREBY CERTIFY THAT SECURITY IN THE AMOUNT OF $ HAS BEEN FILED WITH THE EXECUTIVE. OFFICER, BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES AS SECURITY. FOR THE PAYMENT OF TAXES AND SPECIAL ASSESSMENTS COLLECTED AS TAXES ON THE LAND SHOWN ON MAP OF TRACT NO. 83716 AS REQUIRED BY LAW. EXECUTIVE OFFICER, BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA BY DATE DEPUTY SCALE: 1 " = 40' SHEET 2 OF 2 SHEETS TRACT N�o. 83716 IN THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA ED ECKERT, LS 5279 GILBERT ENGINEERING COMPANY, INC, FEBRUARY , 2023 FD: NAIL IN LEAD, NO REF. ACCEPTED AS B.C. PER PM 893, P.M.B. 69/35 18.49' 18.49' co = NOTHING FOUND OR SET co I rn 0 c� FD. L. & T. — 18.38' PER P.M. NO. 1318 CAVETTE PLACE P.M. B. 307/38-39 co a� ,- 29.00' FD. L. & TAG, LS 4861 —� PER.P.M. NO. 1318 P.M.B. 307/38-39 0 ti N C)� r- 29 00' FD. L. & TAG, RE 4408 — J NO REFERENCE c� N col LEGEND: 29.05' FD. L. & TAG, RCE 10460 — — PER R.S. 125/86 INDICATES THE BOUNDARY OF THE LAND BEING SUBDIVIDED BY THIS MAP of 0 0 NOTHING FOUND OR SET N 89018`17" E — ESTELLA o STREET zo w co co Y N'LY LINE OF TRACT NO. 1497, M.B. 211109 � I_i.i ESTABLISHED AT RECORD DISTANCE (435.00') FROM THE CENTERLINE OF LOS ANGELES STREET 5 5' ` NW'LY CORNER OF LOT 5 TRACT NO, 1497, M.B. 21I109 SET 2" I.P., LS °o0 30 25 25.00' 5279, FLUSH z _ N 89' 1600350.02' " E _ _ _ — — 30. a0' 175.01' 145.D1' SET 2" I.P., LS 6 0` 5279, FLUSH 30' __30' 0,1 5,704 S.F. 5' c) 25' co NOT Q N 89°15'00 E 145' 11- 01 iV co N a- m N ! f� © N w rw C 2 � z o Cc 5,702 S.F. N 89015'00" E 145.01' ¢ 0 c ww w om 3 DEMBLON rn Lo 5,702 S.F. Lo _ 0N co � 'o` ,n ` 9 r z`N 891600E .' �a Lb 0V � N STR— EET w 0 w �zo 4 a m 5,702 S.F. c� I NOTHING FOUND co U PART O F � 0 ccy)is I O 0 � Q N 89°15`00" E 145.01' OR SET O zo0 � � Z I V❑.�' cb� r Qww �o�D. 5� c w w CD r.� 5,702 S.F. co r FZ w O¢ U© N 89°15'00" E 145A1' o o ww¢W.. o z 7r O=LLJ L'• Q ., LUW z 55' zJ�¢U Q Z 0 �- 0 5,704 S.F. m 30' 25' r r 0 r ° 5' 25' U W� �o� 145.00' 0 150.01' U r w N 89°15'00" E z ui Z m I ¢ J - cn SLY LINE OF O.R. RECORDED MARCH 17, 2422 w o a � o AS INST. NO. 20220310994, ESTABLISHED PER aG I z w c\j 'O SAID DCOUMENT o T U ZJ� wUJ .� r r cn I cn 'r' 5 5' X w , , a. • �. SUBDIVISION 25 3D THIS o� o C) � z �o CD W IZ o 0 z o z I I z FD. 1PM NO.AND 73909, P M B. 388/701653, FLUSH 0:5 � }} .... PR uj O > — —-- 200.00' —� . — �125.00' NOTHING FOUND OR SET _ _ _ — r — ESTAB. AT RECORD DIST..(172.38') N 89015'00" E o FROM FD. MON. AT ALDERSON AVE o PER TR. NO. 52450, M.B. 1229/7-8 co 172.38' 729,53` — -- — 901.91 ` N 89'15'00" E - ;- �. . NOTHING FOUND, ESTAB.,LOS, ANGELES PER CITY TIE NO. 155 " STREET V W U)ID M Z W W Q RESOLUTION PC 23-02 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF BALDWIN PARK APPROVING A TENTATIVE TRACT MAP TO SUBDIVIDE ONE (1) LOT INTO SIX (6) LOTS WITHIN THE R-1 SINGLE FAMILY RESIDENTIAL ZONE FOR THE CONSTRUCTION OF ONE (1) PRIMARY HOME AND ONE (1) DETACHED ACCESSORY DWELLING UNIT ON EACH LOT, PURSUANT TO TABLE 152.10 IN THE CITY'S MUNICIPAL CODE AND A ZONE VARIANCE TO DEVIATE FROM CERTAIN DEVELOPMENT STANDARDS, INCLUDING MINIMUM LOT WIDTH DIMENSIONS, OPEN SPACE REQUIREMENTS AND SECOND STORY STEP BACK REQUIREMENTS (LOCATION: 4437 PHELAN AVENUE; APPLICANT: GUADALUPE M. BURGOS; CASE NUMBERS: ADU 22- 09, PR 22-02, ZV 22-04 AND TTM 83716) THE PLANNING COMMISSION OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The Planning Commission of the City of Baldwin Park does hereby find, determine, and declare as follows: (a) An application ("Applications") for a development plan, and a tentative tract map, were submitted on behalf of the owner of certain real property, located at 4437 Phelan Avenue in the City of Baldwin Park, described more particularly in the Application on file with the City Planner; and (b) The Application is sought to allow the approval of a Tentative Tract Map to subdivide one (1) lot into six (6) lots for development of one (1) single family unit and one (1) detached Accessory Dwelling Unit on each newly created lot within the R-1, Single -Family Residential, Zone pursuant to Tables 152.10 of the City's Municipal Code; and (c) That a duly noticed public hearing was held on January 25, 2023 on said Application by the Planning Commission, and based upon evidence presented including applicable staff reports and each member of the Commission being familiar with the property, it was determined that the facts as required by the Baldwin Park Municipal Code for the granting of the Application is present and the Application should be approved; and Resolution PC 23-02 January 25, 2023 Page 2 (d) Pursuant to the California Environmental Quality Act (CEQA), the proposed project is considered to be exempt (Section 15303 (New Construction of Small New Facilities) and Section 15315 (Minor Land Divisions) in that the projects consists of the development of five (5) residential units within an urbanized area in conjunction with a subdivision. (e) Each fact set forth in the staff report dated January 25, 2023 from Fabiola Zelaya Melicher, City Planner to the Chair and Planning Commissioners ("Staff Report") is true and correct. SECTION 2. That the Planning Commission does hereby adopt the following findings applicable to the approval of the tentative parcel map. a) Adequate systems designed, and constructed to provide all necessary utilities to each lot proposed to be created, including, but not limited to, facilities for water, natural gas, electricity, cable television and telecommunications telephone services. Comments and conditions have been addressed in the findings and are included, as applicable, as conditions of approval of the tentative tract map. Additionally, staff includes a general condition of approval that any and all conditions from outside agencies and utility companies shall be met or provided for prior to finalizing the tentative tract map. b) An adequate domestic water distribution system designed and constructed to service each lot proposed to be created. Valley County Water District is the the purveyor in the area and water would be provided to the subject property by Valley County Water District. c) An adequate sewage system designed and constructed to serve each lot proposed to be created. The proposed project shall comply with any conditions of approval as imposed by the Sanitation District of Los Angeles County prior to approval of the final map by the City of Baldwin Park. d) An adequate storm water drainage system designed and constructed to serve each lot proposed to be created. The Public Works Department conditions of approval require that off -site improvements may be required and may include storm drains. Provided that the applicant meets the conditions of approval for development, there will be adequate storm water drainage for the subject property. e) An adequate public and/or private street and/or alley system Resolution PC 23-02 January 25, 2023 Page 3 designed and constructed to serve each lot proposed to be created. The Public Works Department has determined that there is adequate public street system to serve the lot. Conditions of approval require public right-of-way reconstruction of damaged improvements as a result of construction. f) An adequate traffic regulatory system, including necessary traffic signals, signs, and pavement markings and stripings. The City's Public Works Department has concluded that the current conditions will provide for an adequate traffic regulatory system. g) The undergrounding of utilities pursuant to Chapter 97, part 2 (Underground Utility District) of the Municipal Code. Pursuant to Chapter 97 of the City's Municipal Code all new utilities to the subject property shall be undergrounded. This requirement is also addressed as part of the overall plan check requirements and review of the final map. h) Any and all other improvements found necessary by the City to provide all services to each lot proposed to be created. Staff is of the opinion that provided that the applicant obtains approval by the Planning Commission of the Tract Map and meets and/or exceeds the conditions of approval, the new lot would have adequate service and could be subdivided such that the new lot would be consistent with the City's codes. i) In addition to the improvements as required by the City's Municipal Code and Departments, there are also design requirements for the proposed tentative parcel map that need to be met. Pursuant to Section 152.12 of the City's Municipal Code, the design of the subdivision shall conform to the requirements of this Chapter 152, any and all design requirements set forth in the General Plan, the design and development standards established for the associated zoning district per the Zoning Code, the applicable design guidelines set forth in the Design Guidelines Manual, generally accepted engineering standards, and to such standards required by the City, including, but not limited to, plans for grading and erosion control. The Planning Division has reviewed the proposed subdivision of the proposed lot meets the minimum development standards contained within the Municipal (Zoning) Code, including minimum lot width, setbacks and open space requirements provided that the Variance for deviation from Resolution PC 23-02 January 25, 2023 Page 4 private open space, minimum lot width and second story step back requirements is approved. Additionally, the tentative tract map is consistent with Goal 2.0 of the Land Use Element of the General Plan which states "accommodate new development that is compatible with and compliments existing conforming land uses" as the proposed parcels meet the existing development standards contained in the Code. The Public Works Department, as part of their comments, has included a requirement for the applicant to submit plans relating to grading and erosion control for review and approval. SECTION 3. That the Planning Commission does hereby adopt the following findings applicable to the approval of the zone variance a) There are exceptional or extraordinary circumstances or conditions applicable to the property involved, or to the intended use of such property which do not generally apply to other properties in the same zone. The project is proposing to develop six (6) two-story single-family homes and six (6) detached accessory dwelling units, one for each new parcel. A strict interpretation of the requirements of the Municipal Code would substantially limit the potential number of units able to be developed on the property. Given that there is currently a regionwide housing shortage, there exists an appropriate extraordinary circumstance on the property that lends itself to be developed at its maximum potential number of housing units, with the understanding that the proposed development shall be designed in a manner that maintains the existing character and scale of the surrounding neighborhood. b) Such variance is necessary for the preservation and enjoyment of a substantial property right possessed by other property similarly situated, but which is denied by the property in question. The subject property directly abuts a cluster of single-family zoned properties that have narrow lot widths. The project is proposing to subdivide the parcel into six (6) lots that follow the same pattern of development that currently exists for parcels of a similar configuration. Furthermore, there are existing two-story single-family homes in the surrounding neighborhood that do not meet the current second -story step - back requirement, and are developed in a manner that said properties have limited open space. Therefore, the granting of the Zone Variance to allow for smaller lot widths, a reduction in the required private open space and a deviation in the required second story step -back would preserve the Resolution PC 23-02 January 25, 2023 Page 5 same substantial property rights that is shared by properties within the immediate vicinity of the project site. c) The granting of the variance will not be materially detrimental to the public welfare or injurious to the adjacent properties. The granting of the zone variance would not be materially detrimental to the public welfare or injurious to adjacent property. The property is proposed to be developed into six (6) lots with one (1) single family home and one (1) detached ADU on each lot, which are both permitted uses in the R-1 zone. d) The granting of the variance will not adversely affect the General Plan of the City of Baldwin Park. The variance will not adversely or negatively affect the General Plan or its goals because the property will be utilized for residential purposes. Although the project and approval of the variance does not affect the overall area, the variance is considered essential to the property, which is consistent with the General Plan Land Use Element, Goal 3.0: Provide for the revitalization of deteriorating land uses and properties. SECTION 4. The Application, as herein above described below, and the same is hereby approved subject to the following conditions: (a) That the property shall be developed and maintained in substantial accordance with Exhibit "A" to the staff report for TM-83716, ZV 22-04, ADU 22-09 and PR 22-02 dated January 25, 2023; and (b) Prior to the issuance of building permits, the applicant shall draft a Prospective Homebuyer's Awareness Package (PHAP), and submit it to the Planning Director for review and approval. Copies of signed copies of PHAP for all lots shall be submitted to the Planning Department. Such package shall include: 1. A standardized cover sheet as approved by the Planning Department. 2. Zoning and General Plan information. 3. School information. 4. Special assessment district information. 5. Utility providers Resolution PC 23-02 January 25, 2023 Page 6 6. Any additional information deemed necessary by the Planning Department, Planning Commission, or City Council for the full disclosure of pertinent information. (c) The proposed project is subject to Water Efficient Landscape Standards, pursuant to Section 153.160.020 of the Baldwin Park Municipal Code. In Accordance with Section 153.160.060, please submit a revised Preliminary Landscape Design Plan along with the subsequent Design Review resubmittal. After the project has been tentatively approved by the Design Review Committee and after entitlements are approved by the Planning Commission, the applicant shall submit a Landscape Documentation Package during Building Plan Check pursuant to Section 153.160.080. The Landscape Documentation Package shall incorporate the Preliminary Design Plan. Landscape and Irrigation plans shall be prepared by a California licensed landscape architect. (d) Decorative block walls shall be provided around the perimeter of the entire project site. A typical elevation rendering (with materials identified) of the proposed perimeter wall shall be included on the plans submitted for plan check. (e) All lighting shall be automatically controlled and shall be architecturally consistent. (f) The Final Map shall comply with the time frames as contained within the California Subdivision Map Act. (g) Project proposal shall be subject to any and all comments and conditions imposed by the Los Angeles County Fire Department. (h) All units within the proposed project shall be subject to development impact fees including, but not limited to the following: a. Public Art b. Parkland In -Lieu (Quimby) c. Traffic Congestion d. Flood Control e. Law Enforcement Impact Fee f. General Plan/Technology (i) Applicant shall provide a check in the amount of $75.00 made payable to the Los Angeles County Clerk for the filing of the Notice of Exemption pursuant to the CEQA Guidelines. 0) If within two (2) years after the date of approval of TTM- 83716, ZV 22-04, ADU 22-09 and PR 22-02, all conditions of approval Resolution PC 23-02 January 25, 2023 Page 7 have not been satisfied, then TTM-83716 ZV 22-04, ADU 22-09 and PR 22-02 shall become null and void; and (k) That the applicant shall sign a notarized affidavit within ten (10) days of the date of this resolution stating that the applicant has read and accepts all of the conditions of approval. . . (1) All Conditions of Approval as approved by the Planning Commission shall appear as notes on the plans submitted for building plan check and permits. (m) Building design shall comply with the Current Edition of the California Building Code (CBC) and the California Residential Code for single family occupancy. (n) Submit complete construction plans to the Building Division for formal plans review and building permit. (o) Separate application(s), plan check(s), and permit(s) is/are required for: a. Grading (see Engineering Division for requirements) b. Fire sprinkler/Alarm systems (see LA County Fire Department Prevention Division for requirements) c. Each separate structure/building d. Plumbing e. Mechanical f. Electrical (p) Complete architectural plans will be required. Submit design for review at formal plans review. (q) Complete structural plans with calculations by State licensed engineer or architect will be required. Submit design for review at formal plans review (r) Compliance to California T-24 Energy regulations will be required. Submit design for review at formal plans review (s) Compliance to California Green Building Standards Code will be required. Submit design for review at formal plans review (t) A soils and geology report is required to address the Resolution PC 23-02 January 25, 2023 Page 8 potential for and the mitigation measures of any seismic induced landslide/liquefaction. Soils report shall address foundation design and site preparation requirements (u) Los Angeles County Fire Prevention plans review and approval is required for the proposed occupancy. Contact (323) 890-4125 for plans submittal requirements (v) Sanitation District Industrial Waste approval or waiver is required. Please contact (562) 699-7411, Ext 2900 for additional information (w) All new on -site utility service lines shall be placed underground. BPMC Section 153.140.050. (x) A complete code analysis is required. Address type of construction, occupancy, exiting, allowable areas, allowable heights, etc. Provide a summary on the drawing (y) Provide fire sprinklers complying with CBC § 903.3.1 for the following projects: a. In all new one/two family homes and townhomes of R3 occupancy. CRC § R 313.1 and 313.2 (z) The final map shall be recorded prior to the issuance of any building permit. Public Works: /_Wel:g Ll 14 :7-,1 1 An Erosion Control Plan shall be submitted concurrently with the grading plan clearly detailing erosion control measures. These measures shall be implemented during construction. The erosion control plan shall conform to national Pollutant Discharge Elimination System (NPDES) standards and incorporate the appropriate Best Management Practices (BMP's) as specified in the Storm Water BMP Certification. For construction activity which disturbs one acre or greater soil a Storm Water Pollution Prevention Plan (SWPPP) will be needed. 2. Applicant shall submit a tract map application to subdivide the existing parcel into 6 lots. Resolution PC 23-02 January 25, 2023 Page 9 3. Applicant shall submit an irrevocable offer of dedication and dedicate 5' of frontage on Phelan Ave to the city of Baldwin Park. Dedication must be approved and recorded before the final map recordation. B. SOILS REPORT/GRADING/RETAINING WALLS 1. Prior to grading plan submittal, a geotechnical report prepared by a Geotechnical Engineer, licensed by the State of California, shall be submitted by the applicant for approval by the City. 2. Upon approval of the geotechnical report, the applicant shall submit drainage and grading plans prepared by a Civil Engineer, licensed by the State of California, prepared in accordance with the City's requirements for the City's review and approval. A list of requirements for grading plan check is available from the Public Works Department. All grading (cut and fill) calculations shall be submitted to the City concurrently with the grading plan. 3. All easements and flood hazard areas shall be clearly identified on the grading plan. 4. The grading plan shall show the location of any retaining walls and the elevations of the top of wall/footing/retaining and the finished grade on both sides of the retaining wall. Construction details for retaining walls shall be shown on the grading plan. Calculations and details of retaining walls shall be submitted to the Building and Safety Division for review and approval. 5. All equipment staging areas shall be located on the project site. Staging area, including material stockpile and equipment storage area, shall be enclosed within a 6-foot-high chain link fence. All access points in the fenced area shall be locked whenever the construction site is not supervised. 6. Grading of the subject property shall be in accordance with the California Building Code, City Grading Ordinance, Hillside Management Ordinance and acceptable grading practices. 7. The maximum grade of driveways serving building pad areas shall be 20 percent. In hillside areas driveway grades exceeding 15 percent shall have parking landings with a minimum 16 feet deep and shall not exceed five (5) percent grade or as required by the City Engineer. Driveways with a slope of 15 percent shall incorporate grooves for traction into the construction as required by the City Engineer. Resolution PC 23-02 January 25, 2023 Page 10 8. All slopes shall be seeded per landscape plan and/or fuel modification plan with native grasses or planted with ground cover, shrubs, and trees for erosion control upon completion of grading or some other alternative method of erosion control shall be completed to the satisfaction of the City Engineer. 9. Submit a stockpile plan showing the proposed location for stockpile for grading export materials, and the route of transport. 10. A pre -construction meeting shall be held at the project site with the grading contractor, applicant, and city grading inspector at least 48 hours prior to commencing grading operations. 11. Rough grade certifications by project soils and civil engineers shall be submitted prior to issuance of building permits for the foundation of the residential structure. Retaining wall permits may be issued concurrently with grading permits. 12. Final grade certifications by project civil engineers shall be submitted to the Public Works Department prior to the issuance of any project final inspections/certificate of occupancy respectively. C. DRAINAGE 1 Detailed drainage system information of the lot with careful attention to any flood hazard area shall be submitted. All drainage/runoff from the development shall be conveyed from the site to the natural drainage course. No on -site drainage shall be conveyed to adjacent parcels unless that is the natural drainage course. 2. Prior to the issuance of a grading permit, a complete hydrology and hydraulic study shall be prepared by a Civil Engineer registered in the State of California to the satisfaction of the City Engineer and Los Angeles Public Works Department. •19 46-19:4 1 Applicant shall construct a five-foot wide sidewalk (the length of the subject property's frontage) behind the existing curb and six (6) new driveway approaches in accordance with current American Public Works Association (APWA) standards. All public improvement shall be approved by the City Engineer, constructed with an encroachment permit and completed prior to final inspection/certificate of occupancy issuance. Resolution PC 23-02 January 25, 2023 Page 11 2. Applicant shall remove chain link fence within Phelan frontage, new fencing if proposed shall be within and concrete block walls encroaching into public right of way shall be removed and constructed within property. 3. The applicant shall replace and record any centerline ties and monuments that are removed as part of this construction with the Los Angeles County Public Works Survey Division. 4. Prior to the issuance of any permits, the applicant shall provide written permission to the satisfaction of the City from any property owners which will be affected by offsite grading. 5. Street improvement plans in a 24" x 36" sheet format, prepared by a registered Civil Engineer, shall be submitted to and approved by the City Engineer. Streets shall not exceed a maximum slope of 12 percent. 6. Prior to issuance of Certificate of Occupancy, new street centerline monuments shall be set at the intersections of two or more streets, intersections of streets with tract boundaries and to mark the beginning and ending of curves or the points of intersection of tangents thereof. Survey notes showing the ties between all monuments set and four (4) durable reference points for each shall be submitted to the City Engineer for approval in accordance with City Standards. 7. Phelan is currently under moratorium until September 2023, all street cuts shall be repaired per city moratorium standards. 8. Applicant shall grind and overlay the entire street frontage from curb to curb on Phelan ave upon installation of all utilities to service the project including sewer, gas, water, communications will 2" grind and overlay the site frontage 9. Plant a city approved tree in the parkway for each lot. Total of 6 trees. E. UTILITIES 1. Easements, satisfactory to the City Engineer and the utility companies, for public utility and public services purpose shall be offered and shown on the detailed site plan for dedication to the City or affected utility company. 2. Will Serve Letters shall be submitted stating that adequate facilities are or will be available to serve the proposed project shall be submitted to the City from all utilities such as, but not limited to, phone, gas, water, electric, and cable. Resolution PC 23-02 January 25, 2023 Page 12 3. Applicant shall relocate and underground any existing on -site utilities to the satisfaction of the City Engineer and the respective utility owner. 4. Underground utilities shall not be constructed within the drip line of any mature tree except as approved by a registered arborist. F. SEWERS 1. Applicant shall obtain connection permit(s) from the City and County Sanitation District prior to issuance of building permits. 2. A new sewer lateral shall be installed for each of the new parcels. The existing sewer lateral shall be replaced and/or removed if no longer used. 3. Applicant, at applicant's sole cost and expense, shall construct the sewer system in accordance with the City, Los Angeles County Public Works Division. Sewer plans shall be submitted for review and approval by the City. LA County Fire Department: 1. It is the applicant's responsibility complete the plan check process with LA County Fire, and address any modifications or corrections directly with LA County Fire. SECTION 5. The Secretary shall certify to the adoption of this Resolution and forward a copy hereof to the City Clerk and the Applicant. PASSED AND APPROVED this 25th day of January, 2023. --------, CHAIR BALDWIN PARK PLANNING COMMISSION ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK Resolution PC 23-02 January 25, 2023 Page 13 I, FABIOLA ZELAYA MELICHER, Secretary of the Baldwin Park Planning Commission, do hereby certify that the foregoing Resolution No. PC 23-02 was duly and regularly approved and adopted by the Planning Commission at a regular meeting thereof, held on the 25th day of January, 2023 by the following vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: Fabiola Zelaya Melicher BALDWIN PARK PLANNING COMMISSION 8415 1 CALE v, 60' CODE 2088 5 5.Z.4.5 51 •` 51 /00 75' 125 /25` . N �Nt,�I 12 0 11 14 sa 43 2. -11 997 ��g 60 49.7j p 'q 75 ta �& h D�`' CITY IM 1 -F- - 1 I2.72B,6j 4Aa a?3 W `,915 a U f p3 � 4 �i 5 -370 } P r 0 J 5/.G9 51 51 75 s® �""as y i5 25 i �0 i-42 82 ��4�° ��,)70= 22 21 20 l9 90t )u� 5J © 50 25 25 ,s0 25 25 57'19 23.O1c. o LGS ANGELES s T. roleflEm 1A I 6 ' TRACT NO. 2.1.0387 M.B. 654 w 50 wi Q GGD�SQ�9 G w 26 -�6 66ro'� 9-16 -60 1-25 -61 9-Z/-64 W/24 FOR PREV. ASSMT. SEE:1633-19 8415-14 ASSESSOR'S MAP COUNTY OF LOS ANGELES, CALIF. ITEM NO. 7 +�►��Wz, TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation and Community 5A1 GABR'EL , * Services JAT4"J DATE: August 21, 2024 SUBJECT: Approval for Pay Trac On-line Credit Card Processing Services and Hosting Service Addendum with Vermont Systems SUMMARY The purpose of this staff report is to seek City Council authorization for Pay Trac Online Credit Card Processing Services through Vermont Systems. The proposed service includes a credit card processing fee of 3% per transaction, which will apply to customers registering online. Additionally, the report seeks approval for a Hosting Service Addendum to transition to a cloud -hosted solution with Vermont Systems, the current provider of registration software for Recreation Programs. RECOMMENDATION it is recommended that the City Council: l) Approve Pay Trac On-line Credit Card Processing Services with Vermont Systems to offer online credit card processing services with a processing fee of 3% per transaction applied to online registration customers; and 2) Authorize Mayor to execute Hosting Services Addendum; and 3) Authorize the Director of Recreation & Community Services to execute any associated documents necessary for the Pay Trac On-line Credit Card Processing Services and Hosting Services Addendum with Vermont Systems; and 4) Authorize the Director of Finance to complete necessary documents for Pay Trac On -Line Credit Card Processing Services with Vermont Systems appropriate funding from General Fund and make necessary changes to the budget. FISCAL IMPACT The proposed amendment will have a fiscal impact on the General Fund. This includes a one-time training fee of $350 and an annual fee of $300 for the Pay Trac Online Credit Card Processing Services. The proposed Hosting Services Addendum will require an appropriation of $7,860, with a recurring annual fee of the same amount BACKGROUND The Recreation and Community Services currently utilize Recreation Management Software services from Vermont Systems for class and activity registration modules. However, users cannot pay online because the Pay Trac Online Credit Card Processing Services module is not activated. To enable online payments, the Pay Trac Online Credit Card Processing Services feature must be activated, which costs $300 annually plus a one-time $350 training fee. Additionally, the company will charge a 3% credit card processing fee for each transaction. This fee will apply to customers who register for classes and activities online through Vermont Systems. Page 1 / 2 Customers who register in person and pay with a credit card will continue to pay a credit card processing fee of 2.14% with the existing credit card company. On June 7, 2000, the City entered into an Agreement with Vermont Systems for software maintenance and support services related to its Recreation Management Software. This Agreement automatically renews each year unless the City provides a 30-day written termination notice. The existing Agreement covers essential services, including software updates, repairs, extended support, and licensing. The proposed Hosting Service Addendum will facilitate a transition to a cloud -hosted version of RecTrac, bringing numerous benefits to the City. This change will significantly enhance security, particularly in the management of sensitive credit card information, by utilizing advanced cloud -based protection measures. Additionally, it ensures that the City consistently benefits from the latest software updates, maintaining peak performance and security standards. One of the key advantages of this transition is the increased accessibility, enabling users to access the RecTrac application from any location, which supports greater flexibility and continuity in operations. Vermont Systems, the provider, offers a comprehensive and robust hosting solution for the entire application suite. Their expert Hosted Services Team ensures that the environment remains secure, with round-the-clock monitoring and support. By adopting this cloud -hosted solution, the City will not only strengthen its cybersecurity posture but also reduce the need for extensive in-house IT infrastructure management. This change will streamline operations, allowing the City to optimize its resources and focus more on its core services, ultimately enhancing overall operational efficiency. ALTERNATIVES The alternative is not to approve the Pay Trac Credit Card Processing Services and Hosting Services Addendum with Vermont Systems. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Vermont Systems Software License, Maintenance and Support Agreement 2) Hosting Services Addendum Page 2 / 2 ARTICLE 3 — Software Training and Installation Services 3 1 Training is ot%� at the Customer site, as well as at VSI at 12 Market Place, Essex Junction, VT, based on a daily rate, As described in the VSI standard Sales and Support Policies, Exhibit A. 3.2 Any specific training services and estimated charges for each Licensee, including the number of training days, and travel, lodging, meals, and other expenses, will be iternized in Exhibit B. The Licensee can request a change of training dates and number of training days. However, if a ch . an& is made after travel arrangements have been completed, the Licensee will be responsible for any additional costs incurred as �a result of the change& 33 if VSI is providing Installation Services, such as hardware and network operating system installation and setup services, they will be listed in Exhibit B, as well. 3A The Licensee is responsible for reimbursing VS] for all reasonable expenses, such as travel, lodging, meals, and other expenses necessary to complete the training, as requested by the Customer. While the estimated out-of-pocket expenses are listed in Exhibit B, only the actual expenses will be billed to the Customer, unless the Agreement requires a fixed price in advance. ARTICLE 4 — Charges and Payment will be 4. 1 The charges for the Licensed Software will be billed to the Customer at the time of delivery, and considered due as soon as they have been installed and are operational on the designated computer(s) ready for Customer use. Any additional users will be billed when the user count increases. 42 The initial Software License foe includes ground shipping and one set of hard copy manuals. If special shipping is requested, the Customer shall pay all associated additional charges. If the Customer or ers any hardware, VSI terms, are rOB Origin for all hardwaM 43 The, Customer shall pay all applicable sales, consumer use, and other similar taxes required by law, unless it is exempt from any or all of these taxes. If tax exempt, the Licensee must provide VS1 with a tax exemption certificate. 4.4 VSI will invoice the Customer for training and installation services plus any travel and other expenses, immediately following the completion of each occurrence of training or other services, ARTICLE 5 — Security of Programs 5A The Customer shall be solely responsible for the supervision and control of the licensed software. ARTICLE 6 — Warranties 61 VSI warrants that it has the right to license the Licensed Software, and that there are no pending liens, claims, or encumbrances against the software, 62 VSI warrants that the software shall conform to its published specifications in the Related Materials, including, but not limited to, the Capabilities Summary, On -Line help, Reports Manual, and the User Reference Manual. VSI warrants that the software is merchantable, in that it will properly install and operate according to the specifications herein. 6.3 VSI warrants to the Customer that it is solvent, that it is not in bankruptcy proceedings or receivership, nor is it engaged in any proceedings which would have an adverse effect on its ability to perform its obligations under this agreement. 6.4 VSI warrants that there has been no violation of copyrights or patent rights in connection with the Licensed Software in this Agreement. VSI shall indemnify and save harmless the Licensee from any suit or proceeding brought against the Licensee by reason of any such infringement or any wrongful use. VSI will defend or settle any such claim, although the Licensee shall be entitled to be independently represented by counsel of its' own choice. 6.5 VSl certifies that its' application software products are Year 2000 Compliant, ARTICLE 7 — Limitation of Liabili TI Except for the warranties specified in Section 6, VSI grants no warranties, expressed or implied, including, but not limited to any implied warranties of fitness for a particular purpose. Notwithstanding anything to the contrary in this agreement, it is expressly agreed that VSI shall in no event be liable for special, incidental, indirect, or consequential damages, or for any loss or claim by the Customer. 72 The Pat -ties agree that the laws of the State of Vermont will govern this Agreement, and that the venue for legal resolution shall be in Chittenden County, Vermont, ARTICLE 8 — Risk of Loss 8A The risk of loss or destruction, regardless of the cause, shall be the responsibility of VSI until the Licensed Software and Related Materials have been delivered to the Customet's premises, 8.2 The Customer shalt be responsible for verifying that the Licensed Software and Related Materials have been received, installed on the designated computer(s), and are operational, unless the Agreement specifies that VSI will install the Licensed Soft -ware as hart -of the on -site training. ARTICLE 9 — Application Source Code 9.1 The Source Code for all BSI application sothvare is held in escrow by VSI'q Escrow Agent, Kolvoord, Overton, & Wilson, Attorneys, at 3 Main Street, Essex Junction, Vermont 05452. If VSI defaults in providing software maintenance support due to company failure, or discontinuance of said service, the source code will be made available to the Customer within 30 days of written notice by the Escrow Agent for Customer support use only. ARTICLE 10 — Independent Contractor 10.1 In performing the work under this Agreement, VSI acts as an Independent Contractor and is solely responsible for necessary and adequate workers' compensation insurance, as well as personal injury and property damage insurance. ARTICLE I I — Change Orders or Extensions 11.1 The Customer may require changes in the scope of services to be performed by VSL Such changes, including any increase or decrease in compensation amount, must be mutually agreed upon in writing by the Licensee and VSL VSI shall be compensated for all authorized changes in services. ARTICLE 12 — Authorization and Entire Agreement 12.1 Each party represents and warrants that it has the power and ability to enter into this Agreement, to grant the rights stated herein, and to perform the duties and obligations described herein, 12.2 This Agreement and the attached Exhibits A and B constitute the entire Agreement between VSI and the Licensee. Vermont Systems, Inc. f Baldwin Park.,C.A Licensee Au ignature Authd(� d i ris tire n horized S.. ",- Kate W, Mitchell',"VP Printed Name and Title Date. Printed Name and Title Date 0 FMU�� • VERMONT SYSTEMS, 0C. IT ll�j I P Rev 03/30M - I - W•\vsi-standard_jiublic-docq\vsipoticiesix hA.doc Vermont Systems, Inc. # Prepared for: John Yeunq - Baldvoin Park, CA Phone: Fax: 626-814-2998 Approved by- Kathy Messier Date: 03129100 Select Desired Software Modules Purchase Annual Unit Module ance RecTrac v2 Software 1 Module AR Activity Registration $2,4%00 $440,00 1 Moduile FR Facility Reservation $2,4%00 $44000 0 module: F'M Pass Management $U00 $aoo 0 Module LS League Scheduling 1 Module PS Point-. a$ellnvootofy Controffickets 0 Module RN Equipment/Site Rentals 0 module CR Court Reservations, 0 Module LR Locker Rentats 0 Module TR Trip Reservations 0 Module GT Golf POS Cash RegisterlInventaryffee-Time 1 Module SA Systems Administration 1 Module AC Actident Reporting 4 US Additional Users Over 2 $0,00 $aoo $000 $0.00 $000 $0,00 $1,5W30 $0�00o $00000 $ao $0,00 $000 $0.00 $0.00 $0.00 $0.00 $0-00 $0.00 MOO WOO $0,00 $0,00 $1,200,00 $120,00 Subtotat Software $7,650.00 $1,300-00 Progress Software Pricing' PP Progress Workgroup Server/Client Networking $1,530.00 $260.00 Support Services * Training & Trawl Expenses **** 4 Day($) TR RecTract Training & Installation: ($560 per day) 4 Day(s) EX Travel/Lodging/Meals/Rental 0 Ho u r(s) $7 5 - 00 H a rdware & Netmrk Con figu ratio n 0 Hour(s) $75.001 Operating System Upgrade Support 0 Hour(s) $75.00 Database Conversions 0 Other $2,240.00 $0.00 $V60100 $aoo $000 $0,00 WOO $aoo $13jW00 $1,560,00_ -your RecTrac v2 Multi-Usor System $14,740.00 Plus shipping F—includes First Year Annual Maintenance The M01-User System is based on the first Wo (2) users. Additional users may be added at $300 per user license fee and $30 per user annual maintenance, Allows for visual reference (display of photo) during pass visit in RecTrac. Pass Management Module. Allows for visual reference (display of photo) during pass visit In RecTrac Pass Management Module and includes a Photo 10 Card Printer interface to print plastic photo 10 cards, Since VSl uses 4GL Progress Windows Development Language to develop applications. the Progress Workgroup or Enterprise Server & Client Networking is required. On -site training is $560 per day plus estimated expenses ($1000 airfare-1 $130 per day for lodging/meals; and $60 day for a rental vehicle), Minimum License = $2,450 and Minimum Annual Maintenance = $750. regardless of modules selected Vermont Systems, Inc. POS Hardware QUOTE (Valid for 120 Days) EXHIBIT Prepared for: John Yeung, Baldwin Park, C Phone: Fax: 626-14-299 Approved y: John Willey Date: 03120/00 tY Hardware Unit Price Printers 0 Ithaca 152p Parallel Receipt Printer, 40 col, 3.25°J, 9.5 Line/8ec,Cash Dr Driver,2 Ply $525.00 $0,00 $0.00 0 Ithaca 8OPlus Parallel Receipt Printer - Thermal, 40 col, 3.15"J, 42 lines/sec, RJ11 cable $500.00 , MOO $0.00 0 HP110OXI Laser Printer, 8ppm, 2 B, 11OV, Parallel Cable 6or 9, Ethernet Network $500.00 $0.00 $0.00 Cash Drawers 0 Dumb Drawer, ICD (for Ithaca printer above); 24v, IP12 printer w/ RJ11 cable $185.00 $0.00 $0.00 1 Smart Drawer,ICD(for 80 col printers),24v,IPSTI,parallel printer interface/cable/bell $300.00 $300.00 $15.00 POShoe Case Option (for Ithaca printer above) 0 POShoe for Ithaca 50, 101 & KB137/KB3000 Programmable Keyboards $85.00 $0.00 $0.00 POS Programmable Keyboards and Keypads 0 Keyboard Pioneer KB-137-1,edge, No MSR, 101 KB plus 46 program keys $295.00 $0.00 $0.00 O Keyboard Pioneer KB-137D-1, Dual Track IVISR, 101 KB plus 46 program keys,wedge $325.00' $0.00 -`$0.00 Notes: 6PIM PS2 -- or 5PIM AT cable 0 Keyboard CherryG80-820OLPAUS, Track 1/2 MSR, Bar Code Decoder, PS2 Interface $330.00 $0.00 MOO Full 120-Key, 22 Programmable keys, Pole Display 0 PD3000-UTC Pole Display Serial /DB9F'End, Logic Controls(from tCD 8-60059) $200.00 $0.00 $0.00 Bar Code Reader/Decoder 0 Slot Badge Reader Only/Cable $190.00 $0.00 $0.00 0 '2002-Slot, Slot Badge Reader/Decoder/Cables - up to 3 devices $365.00 $0.00 $0.00 0 QS6000B Laser Scanner/Decoder/SC50A AT Cable/TrigNVedge $380.00 $0.00 $0,00 0 QS6000C Laser Scanner Only/SC50/Cable/Trigger $320.00 $0.00 $0.00 0 QS6000ST Auto Sense Stand $80.00 $0.00 $0.00 Magnetic Stripe Readers - 0 M2000AT or M2002PS2 MS/Scan/Slot/Decoder/Cables/Track 1&2 $320.00 $0,00 MOO 0 _MSR only with Weighted Base $150.00 $0.00 $0.00 Total POS Hardware $300.00 $15.00 Note: Shipping = FOB Origin HOSTING SERVICES ADDENDUM This Hosting Services Addendum ("Addendum") between RecTrac, LLC d/b/a Vermont Systems ("VS," "us," "we," or "our") and City of Baldwin Park ("Customer," "you," or "your") is intended to revise the Services Agreement, inclusive of all relevant attachments, schedules, exhibits and/or Addenda (collectively, "Agreement") previously or simultaneously executed between the Parties by adding to the Agreement the terms and conditions listed below. Terms not defined herein shall have the meanings provided in Section 1 of the VS Terms of Service. 1. TERM. The term of this Addendum will commence on the date executed by the Customer and will run coterminous with the Agreement. 2. HOSTING SERVICES. Customer is adding VS's Standard Hosting Services to the suite of products and services that it is receiving from VS, as reflected in the updated Order Schedule. 3. HOSTING OBLIGATIONS. Hosting of Customer Data on VS -controlled servers and systems does not come standard with all Agreements; Customers must specifically contract for hosting services and pay all associated Hosting Fees. IF A CUSTOMER DOES NOT SELECT VS'S HOSTING SERVICES, AND INSTEAD CHOOSES TO HOST CUSTOMER DATA ON ITS OWN SYSTEMS AND SERVICES, THEN WE MAKE NO WARRANTIES AND DISCLAIM ALL LIABILITY ASSOCIATED WITH SUCH CUSTOMER DATA OR CUSTOMER'S OWN HOSTING ACTIVITIES, INCLUDING (BUT NOT LIMITED TO) INCIDENTS RESULTING IN DATA BREACH, MISAPPROPRIATION OF CUSTOMER DATA, VIOLATIONS OF PRIVACY RIGHTS, AND/OR ANY OTHER SITUATION RESULTING IN DAMAGES OR MONETARY LOSS ARISING OUT OF OR RELATING TO THE HOSTING OR STORAGE OF CUSTOMER DATA. If Customer chooses us for hosting services, and we actually store Customer Data on a VS - controlled system or service, then, in addition to those terms and conditions described in our Privacy Policy, and provided Customer remains current in its payment of Hosting Fees and otherwise compliant with the Agreement, then we make the following limited representations and warranties with respect to our hosting services: we will, at all times during the Term of the Agreement: (a) maintain a comprehensive data security program which includes reasonable and appropriate technical, organizational and security measures against the destruction, loss, unauthorized access or alteration of Customer Data (including Patron Data, as applicable) which measures will be no less rigorous than the accepted security standards for similarly situated companies in the industry; and (b) provide our hosting services in a good and workmanlike manner; and (c) offer hosting services which, to the best of our knowledge, comply with applicable local, state or federal laws. The limited representations and warranties described herein shall be subject to any other limitations of liability described by the Agreement. 4. CUSTOMER DATA GENERALLY. You represent and warrant that you own or have appropriate rights to all of your Customer Data. You shall have sole responsibility for the accuracy, quality, integrity, legality, reliability, appropriateness, and intellectual property ownership or rights to use of all Customer Data (including Patron Data, as applicable). Except as specifically provided for in the Agreement, we shall not be responsible or liable for the deletion, correction, destruction, damage, loss or failure to store any of your Customer Data. 5. PAYMENT TERMS. You agree to pay us all Fees permitted by the Agreement. Fees for specific Services are described in the Order Schedule and may choose to set up billing from one of the following Annual Maintenance dates: JANUARY 1, MAY 1, JULY 1, OR OCTOBER 1. *THIS DATE MUST CORRESPOND WITH THE SAME DATE PICKED IN THE VS SERVICE AGREEMENT. All Fees are based on Services provided, not on your actual usage. Except as permitted by the Agreement, all Fees paid are non-refundable. Payment is due within 30 days from the date you receive our invoice (the "Due Date"). If you do not pay our invoice by the Due Date, then we may charge you a late fee up to 5% of the total invoice. All payments are due in U.S. dollars. Unpaid balances owed to us will accrue interest at the rate of 1.5% per month. Please report any errors that you see on an invoice immediately. If you do not dispute a charge within 30 days after receiving it, you will be considered to have accepted the charge. After the FIRST 12 MONTHS of the Initial Term, all Fees shall be subject to a cost of living and technology ("COLT") enhancement increase of the greater of five percent (5%) or the aggregate change in the CPI (Consumer Price Index). VS reserves the right to apply the COLT enhancement to any Fees at the start of each Renewal Term, in its sole and absolute discretion . 6. BREACH FOR NON-PAYMENT OF FEES. Payment not made within 30 days of the Due Date will result in an automatic breach of the Agreement and start the clock on a 20-day period in which to cure. If payment is still not received by the 51 st day after the scheduled Due Date, we reserve the right to suspend Services until all outstanding Fees are paid. Continued non-payment of Fees more than 60 days after the Due Date will result in a default under the Agreement. In the event of default, all payments otherwise due to us under the Agreement will be accelerated and will be considered due and payable by you immediately, as of the date of default. We shall have no obligation to release any of your Customer Data until all outstanding Fees are paid in full. 7. PROHIBITED USE. You shall not use our Services in violation of the law, whether local, state or federal (including but not limited to the CAN-SPAM Act, the Telephone Consumer Protection Act, the Do -Not -Call Implementation Act, the Americans with Disabilities Act, or any consumer protection statute); to intentionally bypass a security mechanism in the System(s); to reverse -engineer the System(s), or any component thereof, regardless of the reason why; in a way that adversely impacts the availability, reliability or stability of the System(s), or any component thereof, to intentionally transmit material using the System(s) which contains viruses, Trojan horses, worms or some other harmful computer program; to send unsolicited advertising, marketing or promotional materials, whether by email or text, without the recipient's legally -valid consent; to commit fraud; to transmit material that infringes on the intellectual property right of others; to transmit material that is harassing, discriminatory, defamatory, vulgar, pornographic, or harmful to others; or in violation of this Agreement. Violation of this Prohibited Use policy may result in immediate suspension or discontinuation of Services, or legal action which could result in civil damages or criminal punishment. 8. OWNERSHIP RIGHTS. (a) We reserve all title and interest to our Intellectual Property Rights. We alone own our Intellectual Property Rights, in addition to any suggestions, ideas, enhancement requests, feedback, recommendations, or other information provided by you or any other party relating to our Services. In addition, we retain all rights, title and interest in and to our Software and any splash page designs that we may create and/or Tm maintain on your behalf and license to you. The Vermont System sTM, VSTM , PayTraC and VS PaymentsTM names and logos are registered trademarks of RecTrac, LLC, and no right or license is granted to use them without our express written permission. (b) With the exception of Patron Data (which remains the property of individual Patrons), you reserve all rights, title and interest to your Customer Data. You own all rights, title and interest to Customer trademarks, service marks and other intellectual property. We reserve the right to withhold, remove and/or discard your Customer Data without notice for any breach, including without limitation, your non-payment of Fees. 9. LIMITED WARRANTIES. We represent and warrant that (a) we own the appropriate rights to license and/or sublicense our Services (including the Software); (b) the Services (including the Software) will conform with any then - available published specifications; (c) to the best of our knowledge, our Software is free of any viruses, Trojan horses, malware, spyware, ransomware or other harmful code; and (d) that there have been no violations of copyrights or patent rights in connection with the Services (including the Software) offered. We do not warrant that the Services (including the Software) will be entirely free from defect or error. EXCEPT AS SPECIFICALLY STATED HEREIN, THE 2 SERVICES (INCLUDING THE SOFTWARE) ARE BEING PROVIDED ON AN "AS IS" BASIS, WITHOUT WARRANTY OF ANY KIND. EACH PARTY HEREBY EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES, WHETHER EXPRESS OR IMPLIED. No advice or information, whether written or oral, obtained from us, or any member of our Team, will create any warranty not expressly made. If you are a California resident, you waive California Civil Code § 1542, which says: "A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the release, which if known by him must have materially affected is settlement with the debtor." 10. LIMITATIONS OF LIABILITY. 10.1 LIMITATIONS OF LIABILITY, EXCEPT FOR EACH PARTY'S INDEMNITY OBLIGATIONS, OR FOR LIABILITY WHICH, BY LAW, CANNOT BE LIMITED (COLLECTIVELY, "EXCLUDED CLAIMS"), TO THE MAXIMUM EXTENT PERMITTED BY LAW, AND NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT: 0 NO EVENT SHALL WE ANY rOF OUR a BE a, OR RESPONSIBLE: it LOST INDIRECT,PROFITS, LOST SALES OR BUSINESS, LOST DATA (WHERE SUCH DATA IS LOST IN THE COURSE OF TRANSMISSION FROM YOUR SYSTEMS OR OVER THE INTERNET THROUGH NO FAULT OF OURS), BUSINESS INTERRUPTION, LOSS OF GOODWILL, COSTS OF COVER OR REPLACEMENT, OR FOR ANY OTHER TYPE OF i SPECIAL, r +'CONSEQUENTIAL' PUNITIVE LOSSOR DAMAGES,• r FOR ANY r INDIRECTi OR DAMAGES rw D BY YOU OR YOUR AFFILIATES • i NOTWITHSTANDING a. rr � t o �r r �a r . r a '..ay �■ • ar a a • a :+ � + a a � a' � / • arr i • ari � INEFFECTIVE. 1.5 TIME LIMITATION. YOU FURTHER AGREE THAT ANY CLAIM WHICH YOU MAY HAVE AGAINST US MUST BE FILED WITHIN ONE (1) YEAR AFTER SUCH CLAIM AROSE, OTHERWISE THE CLAIM SHALL BE PERMANENTLY BARRED. 11. INDEMNIFICATION. Each party (the "Indemnifying Party") shall indemnify, defend, and hold harmless the other party (the "Indemnified Party"), including any member of the Indemnified Party's team and agents, officers, and officials, against any claim, suit, demand, or proceeding ("Claim") that arises from the Indemnifying Party's actions, use or misuse of the Services (including, but not limited to, the Software); the Indemnifying Party's breach of the Agreement or these Terms of Service; or the Indemnifying Party's infringement on someone else's rights, including, but not limited to, privacy and third -party intellectual property rights. The Indemnified Party reserves the right to handle its own legal defense however it sees fit, in which case the Indemnifying Party agrees to cooperate with the Indemnified Party so the Indemnified Party can execute its strategy. Each party's indemnity rights shall include all costs associated with the Claim or Claims, including attorneys' fees, court costs, dispute resolution costs, and/or fees associated with collection. 12. PRIVACY RIGHTS. You are required to comply with our Privac Policy which may be revised from time to time, and which are expressly incorporated into the Agreement. 13. ASSIGNMENT. Neither party may assign any of its rights or obligations hereunder, whether by operation of law or otherwise, without the prior written consent of the other party (not to be unreasonably withheld). Notwithstanding the foregoing, we may assign this Agreement in its entirety without your consent, to our affiliates or in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of our assets not involving one of your direct competitors. Subject to the foregoing, the Agreement shall bind and inure to the benefit of the parties, their respective successors and permitted assigns. 14. FORCE MAJEURE. Neither party will be in default under any provision of the Agreement or be liable for any delay, failure of performance of any obligation therein or interruption in Services (including the Software) resulting, directly or indirectly, from causes beyond either party's reasonable control, including but not limited to any of the following: earthquake, lightning or other acts of God; fire or explosion; electrical faults; vandalism; cable cut; water; hurricanes; fire; flooding; severe weather conditions; actions of governmental or military authorities; national emergency; insurrection, riots or war; terrorism or civil disturbance; strikes, lock -outs, work stoppages or other labor difficulties; supplier failure; shortage; or telecommunication or other internet provider failure. 15. CONFLICTING PROVISIONS. Except as expressly revised in this Addendum, the Agreement will remain in full force and effect. If there is any conflict of inconsistencies between this Addendum and the Agreement, this Addendum will control. VS's acceptance may be evidenced by its fulfillment of the Agreement which this Addendum revises. Except as otherwise described in this Section, no modification of this Agreement, including, but not limited to, subsequent terms included within your Purchase Orders, will be binding unless in writing and manually signed by an authorized representative of the parties. 16. VS STANDARD HOSTING SERVICE - SLA. VS Standard Hosting Service Level Agreement (SLA) can be found here: VS ertrau ed Ho Stir_ rviic>qe which may be revised from time to time, and which are expressly incorporated into the Agreement. CITY OF BALDWIN PARK Emmanuel J. Estrada Mayor ACCEPTED BY: RecTrac, LLC d/b/a Vermont Systems By: Its: Date Date ITEM NO. 8 FROM: SAID GABRIEL "" b DATE: �n JA+Ww SUBJECT Honorable Mayor and Members of the City Council Shirley Quinones, Chief Deputy City Clerk August 21, 2024 Meeting Minutes of August 7, 2024 SUMMARY The City Council held the following meetings on August7, 2024 Special City Council Meeting, Regular City Council Meeting, and Housing Authority Meeting. RECOMMENDATION It is recommended that the City Council approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, and the Housing Authority Meeting held on August 7, 2024. FISCAL IMPACT There is no fiscal impact associated with this item. ALTERNATIVES None LEGAL REVIEW This report does not require legal review. ATTACHMENTS 1. Meeting Minutes of August 7, 2024 Page 1 / 1 Mayor Emmanuel J. Estrada Mayor Pro Tern Jean M. Ayala Councilmember Alejandra Avila Councilmember Daniel Damian Councilmember Monica Garcia Theser arepresented in Agenda CALL TO ORDER The meeting was called to order at approximately 5:07 p.m. by Mayor Estrada. ROLL CALL City Clerk Saenz performed roll call: MEMBERS: Council Member Alejandra Avila (present) Council Member Daniel Damian (present) Council Member Monica Garcia (present) Mayor Pro Tern Jean M Ayala (present) Mayor Emmanuel J Estrada (present) PUBLIC COMMUNICATIONS The Mayor opened public communications at approximately 5:08 p.m., seeing no one wishing to speak public communications was closed. OPEN SESSION/STUDY SESSION Captain Josh Henricks presented the Baldwin Park Police Department's Unmanned Aerial System (UAS) Program RECESS CLOSED SESSION — The City Council recessed to closed session at approximately 5:41 p.m. 1. Conference with Legal Counsel — Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956: Case: Cetina, Huerta, Jimenez, Parra, Real, Case No. 22STCV1.41.21 Valdivia v. City of Baldwin Park No Reportable Action 2. Conference with Real Property Negotiators Pursuant to California Government Code, Section 54956.8 Property: Property Adjacent to Barnes Park - Assessor Parcel Number: 8550-004-026 Agency negotiator: Enrique Zaldivar, CEO; Sam Gutierrez, Director of Public Works Negotiating parties: Consumers Holding Company Under negotiation: Price & Terms of Payment No Reportable Action 08-07-2024 Special Meeting Minutes Page 1 of 2 ADJOURNMENT The meeting was adjourned at approximately 7:07 p.m. by Mayor Estrada. ATTEST: Christopher Saenz, City Clerk Emmanuel J Estrada, Mayor APPROVED: August 21, 2024 08-07-2024 Special Meeting Minutes Page 2 of 2 AUTHORITYCITY COUNCIL/ HOUSING REGULAR MEETINGS minutesThese r presented in Agenda order. Mayor Emmanuel J. Estrada Mayor Pro Tern Jean M. Ayala Councilmember Alejandra Avila Councilmember Daniel Damian Councilmember Monica Garcia CALL TO ORDER The meeting was called to order at approximately 7:03 p.m. by Mayor Estrada. INVOCATION The invocation was led by Pastor Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Estrada. ROLL CALL City Clerk Saenz performed roll call: MEMBERS: Council Member Alejandra Avila (present) Council Member Daniel Damian (present) Council Member Monica Garcia (present arrived at 7:14 p.m.) Mayor Pro Tern Jean M Ayala (present) Mayor Emmanuel J Estrada (present) REPORT FROM CLOSED SESSION City Attorney Tabares announced that the City Council met in closed session and all the Councilmembers were present; the City Council heard all the items listed on the Special Meeting Agenda and there is no reportable action. ANNOUNCEMENTS The Mayor announced that the City Council are also members of the Board of Directors of the Housing Authority which is concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS The Mayor presented the Hometown Hero Military Banner to Everett N. Marquez, served in the United States Marines Corps and Eduardo Israel Olmos, served in the United States Army The Mayor and City Council presented a proclamation to Luis de Luna Sandoval from Fresnillo, Zacatecas for coordinating the 2024 Baldwin Park Fresnillo City to City Friendship Basketball Tournament. The Mayor performed the Oath of Office of Police Officers to Officers: Anthony Pulido, Leander Benjamin III, Alfredo Leal, Daniel Vasquez, Carlos Camarena, Ricardo Bugarin, and Records Specialist II Brandio Mancio 08-07-2024 Regular City Council Meeting Minutes Page 1 of 5 PUBLIC COMMUNICATIONS The Mayor opened Public Communications at approximately 7:50 p.m., the following spoke: 1) Irma Morales 4) John Rios 2) Dan Tran 5) Tom Quiche 3) Abel 6) Ye Wu Seeing no one else wishing to speak public communication was closed at approximately 8:07 p.m. CONSENT CALENDAR 1. City of Baldwin Park's Warrants and Demands Motion to ratify the attached Warrants and Demands Register. MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN GARCIA, AYALA, ESTRADA 2. Meeting Minutes of July 17, 2024 Motion to approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, Finance Authority Meeting and the Housing Authority Meeting held on July 17, 2024. MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN GARCIA, AYALA, ESTRADA 3. Approval of Parcel Map No. 84199 to consolidate five (5) lots, abandon a street right-of-way, and a City parking lot into one (1) approximate 92,680 square foot lot for the development of the Zocalo Civic Plaza Project It is recommended that the City Council: 1. Approve Parcel Map No. 84199, and 2. Authorize the City Clerk to execute and transmit Parcel Map No. 84199 to the County of Los Angeles for recordation. Item #3 was pulled for further discussion. MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [3 — 2]. AYES: AVILA, DAMIAN, ESTRADA NOES: GARCIA, AYALA, 4. Approve a Request for Proposal for Jail Facility Staffing and Support Services Motion to: I . Approve the release of the Request for Proposal; and 2. Direct staff to review and rank the responses to the RFP based on the evaluation criteria; and 3. Present a recommendation to the City Council, including a cost estimate, for the award of the contract. MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN GARCIA, AYALA, ESTRADA 08-07-2024 Regular City Council Meeting Minutes Page 2 of 5 5. Approval of Payment for Automated License Plate Readers ("ALPR") Camera Subscription from Flock Safety (Flock Group, Inc.) for Fiscal Years 2022-23 and 2023-24 Motion to: 1. Approve the payment of two invoices (INV-37827 and INV-37828) for the continued lease of thirty (30) Automated License Plate Reader Cameras from Flock Group INC., for the periods specified above, each in the amount of $78,500.00, for a total of $157,000.00; 2. Authorize the Director of Finance to transfer the funds previously approved and allocated in the Police Department budget line item 100-30-310-51100-00000 (Consultant Services) to 100-30-310-58140-00000 (Lease Expense) and process the payments; and 3. Authorize the Chief of Police or his designee to complete all appropriate documentation to process the payments. MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN GARCIA, AYALA, ESTRADA 6. Consideration of Adoption of Resolution No. 2024-040 Authorizing the Chief Executive Officer to Enter into the Settlement Agreement with Kroger Co., Revert Funds to the County of Los Angeles, and to Execute any Documents Necessary to Implement the Action Motion to pursue its own litigation against Kroger Co., it is recommended that the City Council opt into the Settlement Agreement, revert settlement funds to the County of Los Angeles, and authorize the Chief Executive Officer to execute any documents necessary to implement the action. MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN GARCIA, AYALA, ESTRADA 7. Adoption of Resolution No. 2024-039 Certifying the Application For Grant Funds, Accepting Grant Funds in the Amount of $282,560.00, And Authorizing the Chief of Police to execute The California Cannabis Tax Fund Grant Agreement Motion to adopt Resolution No. 2024-039 certifying the CTFGP application, accepting grant funds in the amount of $282,560.00 and authorizing the Chief of Police to execute the CTFGP grant agreement. MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN GARCIA, AYALA, ESTRADA 8. Award Professional Services Agreement to John L. Hunter and Associates to Perform Commercial and Industrial Inspections for Stormwater Quality Compliance. Motion to : Authorize the Mayor to execute a Professional Service Agreement with John L. Hunter and Associates (JLHA) in the amount not to exceed of $74,850.00 for assistance with. NPDES and Industrial Waste Program Inspections; and Authorize the Director of Finance to appropriate an amount not -to -exceed $17,000 from Account 258-50-510-51100-15400 and $57,850 from Account 249-50-510-51100-15400 to fully fund the professional services; and Authorize the Public Works Director to process the necessary documentation for the requested services. MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN GARCIA, AYALA, ESTRADA 08-07-2024 Regular City Council Meeting Minutes Page 3 of 5 9. Accept Plans and Specifications and Authorization to Publish Notice Inviting Bids for City Project No. CIP 24-001-55027 — Morgan Park Restroom Improvements Motion to accept and approve the plans and specifications for City Project No. CIP 24-001-55027 and authorize staff to publish a Notice Inviting Bids for construction. MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN GARCIA, AYALA, ESTRADA 10. Approval of a two-year extension of the Affordable Homeownership Expansion Agreement and update to the Project Activities Implemented by the San Gabriel Valley Habitat for Humanity. Motion to: 1. Authorize the Chief Executive Officer to approve a no -cost two-year extension of the Affordable Homeownership Expansion Agreement and update to the Project Activities and associated funding sources; and 2. Authorize the Director of Finance to appropriate funding for this updated Program and Project Activities and make the necessary budget adjustment. Item #11 was pulled for presentation by Habitat for Humanity. MOTION: It was moved by Monica Garcia, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN GARCIA, AYALA, ESTRADA 11. Adoption of Resolution No. 2024-038 to Approve Commercial Cannabis Agreement No. 24- 02 and Cannabis Permit Application No. 23-03 for a New Cannabis Manufacturing and Self - Distribution Business at an Existing Cannabis Manufacturing Facility within the I, Industrial Zone (Location: 15023 Ramona Blvd., APN 8437-021-006); Applicant: California Harvest Fund, LLC; Case Number: CCA 24-02 for CAN 23-03). Motion to Adopt Resolution No. 2024-038 to Approve Commercial Cannabis Agreement No. 24- 02 and Cannabis Permit Application No. 23-03 for a New Cannabis Manufacturing and Self - Distribution Business at an Existing Cannabis Manufacturing Facility within the I, Industrial Zone (Location: 15023 Ramona Blvd., APN 8437-021-006); Applicant: California Harvest Fund, LLC; Case Number: CCA 24-02 for CAN 23-03). MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN GARCIA, AYALA, ESTRADA PUBLIC HEARING- None REPORTS OF OFFICERS - None CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION- None HOUSING AUTHORITY CONSENT CALENDAR Baldwin Park Housing Authority's Warrants and Demands Motion to ratify the attached Warrants and Demands Register. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN GARCIA, AYALA, ESTRADA 08-07-2024 Regular City Council Meeting Minutes Page 4 of 5 2. Treasurer's Report HA — May 2024 Motion to receive and file the Treasurer's Report for May 2024. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN GARCIA, AYALA, ESTRADA 3. Treasurer's Report HA — June 2024 Motion to receive and file the Treasurer's Report for June 2024. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN GARCIA, AYALA, ESTRADA CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION CEO Zaldivar and City Attorney Tabares provided brief oral update on the status of the LA County proposed sales tax Ballot Measure to replace the existing Measure H, which will expire in 2027. ADJOURNMENT The meeting was adjourned at approximately 8:59 p.m. by Mayor Estrada. Emmanuel J Estrada, Mayor/Chair ATTEST: Christopher Saenz, City Clerk APPROVED: August 21, 2024 08-07-2024 Regular City Council Meeting Minutes Page 5 of 5 ITEM NO. 9 TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation and Community 5A1 GABR'EL , * Services JAT4"J DATE: August 21, 2024 SUBJECT: Approval to Consider Third Amendment to the Service Agreement for Professional Services by and between the City of Baldwin Park and Kingdom Causes, Inc. dba City Net SUMMARY The purpose of this report is for the City Council to consider the approval of the Third Amendment to the Professional Service Agreement ("Third Amendment") for consultant services by and between the City of Baldwin Park and Kingdom Causes, Inc. dba City Net to operate Serenity Homes for one (1) year and continue serving fifty (50) beds of interim housing for families experiencing homelessness at Serenity Homes from September 22, 2024, to September 21, 2025. In addition, we are requesting that the City Council authorize staff to eliminate the Prevention, Diversion, and Rapid Rehousing program from the approved PLHA Plan. The $100,000 will now be programmed to cover the remaining costs for the Serenity Homes operations through September 21, 2024. RECOMMENDATION It is recommended that the City Council: 1) Approve the Third Amendment to the service agreement for consultant services by and between the City of Baldwin Park and Kingdom Causes, Inc. dba City Net in the total amount of $1,165,677.35 to operate Serenity Homes for one (1) year and continue serving fifty (50) beds of interim housing for families experiencing homelessness at Serenity Homes from September 22, 2024, to September 21, 2025; and 2) Authorize the Mayor to execute the Third Amendment to the service agreement; and 3) Authorize the Director of Recreation & Community Services to process the necessary documents associated with this service agreement contract; and 4) Authorize the Director of Community Development to eliminate the Prevention, Diversion, and Rapid Rehousing program from the City Council approved PLHA Plan to cover the remaining costs for the Serenity Homes operations through September 21, 2024; and 5) Authorize the Director of Finance to appropriate fundings and make the necessary budget adjustments for both FY 2023-24 & FY2024-25. FISCAL IMPACT There is no fiscal impact to the general fund at this time. Staff have applied to amend the City of Baldwin Park's Permanent Housing Allocation (PLHA) Plan for funding years 2020 through 2023 with the California Department of Housing and Community Development pending final approval. Funding Sources include: Los Angeles County Measure H - Administered by Los Angeles Homeless Services Authority (LAHSA) $552,096.00 Los Angeles County Supervisor Hilda L. Solis $322,551.35 San Gabriel Valley Council of Governments (SGVCOG) $95,000.00 Page 1 / 3 Permanent Housing Allocation Program (PLHA) Entitlement Local Government $196,030.00 Formula Permanent Housing Allocation Program (PLHA) Entitlement Local Government $100,000.00 Formula (FY 2023-24 & FY2024-25) Total $1,265,677.35 BACKGROUN At the August 17, 2022, City Council meeting, the City Council approved the acceptance of a Professional Service Agreement ("Agreement") for consultant services by and between San Gabriel Valley Regional Housing Trust (SGVRHT) and Kingdom Causes, Inc. dba City Net ("Consultant") and the City of Baldwin Park to operate the non -congregate bridge housing site for families experiencing homelessness at Serenity Homes. The Agreement has been amended by a First Amended dated August 17, 2022, and a Second Amendment dated September 23, 2023. In addition, SGVRHT assigned its rights and obligations under the Agreement to City per an Assignment to City per an Assignment to Agreement as of August 17, 2022. The original Term of the Agreement included an option to extend up to two (2) additional one-year terms by giving the Consultant at least thirty (30) days written notice prior to the expiration of the Term or any extension thereof. The parties have extended the Term as permitted under the Agreement and now desire to add an option to extend up to three (3) additional one-year terms. If the City, at its sole discretion, exercises each option to extend, the total term of the Agreement from the original Term to the final extension will be six years. To continue the operations at Serenity Homes for one (1) year from September 22, 2024, to September 21, 2025, City staff secured financial support from Los Angeles County Measure H in the amount of $552,096 which will be administered by LAHSA. LAHSA is in the process of conducting a cost analysis on the true cost of operating interim housing programs, which may result in an increase of funding as well as an amendment during the Term of the Agreement to reflect those changes in funding. Staff were able to secure a grant from Los Angeles County Supervisor Hilda L. Solis from Homeless Services funds in the amount of $322,551.35. A check presentation will be coordinated at a subsequent City Council meeting. The San Gabriel Valley Council of Governments (SGVCOG) will grant $95,000 from their Homeless Services funds. Lastly, City has applied to amend the City of Baldwin Park's 5-year PLHA Plan with the California Department of Housing and Community Development (HCD). The funding allocation plan covers the calendar years 2020-2023. The amendment includes Activity 6 of eligible expenditures to include operating costs of Esperanza Villa and Serenity Homes. At their June 5, 2024, City Council approved the amendment plan and application to submit to HCD and is pending final approval. If PLHA Plan funding is not approved, General Fund support may be required in the amount of $196,030. Staff is seeking City Council consideration to approve the Third Amendment for consultant services by and between the City and Consultant to operate Serenity Homes for one (1) year and continue serving fifty (50) beds of interim housing for families experiencing homelessness at Serenity Homes from September 22, 2024, to September 21, 2025 in the total amount of $1,165,677.35 to meet the demands of the site per the Agreement. The proposed third year amendment does not increase. Staff negotiated the agreement amount to remain the same as the previous year. The non -congregate shelter at Serenity Homes has been a pivotal tool in getting local families off the street of Baldwin Park and into temporary housing where they have actively worked in their housing plans to become document -ready while transitioning into permanent housing. If approved, families will continue to be provided Page 2 / 3 with on -site services such as case management, three meals per day, and 24-hours security among other wrap- around and special event services. Serenity Homes has become a regional, County and national best -practice site for interim housing. ALTERNATIVES The alternative would be not to accept the funds to extend the service contract and provide residents with a thirty- 30-day exit plan; and provide staff with alternative direction. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Assignment of Agreement among the San Gabriel Valley Regional Housing Trust and the Kingdom Causes, Inc. DBA City Net and City of Baldwin Park, Original Professional Services Agreement and First Amendment to Agreement. 2. Second Amendment to Service Agreement. 3. Third Amendment to Service Agreement. A. Attachment "1"- Compensation. Page 3 / 3 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F ASSIGNMENT OF AGREEMENT FOR CONSULTANT SERVICES BY AND BETWEEN SAN GABRIEL VALLEY REGIONAL HOUSING TRUST AND KINGDOM CAUSES, DBA CITY NET AND CITY OF BALDWIN PARK This assignment of the Agreement to operate a non -congregate bridge housing site for families experiencing homelessness ("Assignment") is entered into by and between the San Gabriel Valley Council of Governments (the "SGVRHT"), Kingdom Causes, dba City Net, a California Corporation ("Consultant") and the City of Baldwin Park, a municipal corporation ("City") and is dated to be effective as of August 17, 2022 ("Effective Date"). SGVRHT, Consultant and City are collectively referred to herein as the Parties. RECITALS A. SGVRHT entered into an agreement dated August 3, 2022, with Consultant (the "Operational Agreement") to operate and maintain a non -congregate bridge housing site for families experiencing homelessness located within the City of Baldwin Park ("Housing Site") and subsequent thereto issued Amendment No. 1 (collectively, the Operational Agreement and Amendment No. 1 are referenced herein as the "Agreement") to Consultant to begin providing the services set forth therein. B. SGVRHT entered into an agreement with the City dated February 16, 2022, setting forth the SGVRHT's and the City's respective obligations with respect to ownership, operation, and maintenance of the Housing Site. C. The Parties have determined that it would be more efficient and beneficial in operating the Housing Site if the City and Consultant were in a direct contractual relationship. Section 13 of the Operational Agreement provides the SGVRHT may assign the Operational Agreement to the City. D. It is the desire of the Parties to assign the Agreement to the City upon the terms and conditions set forth herein. NOW THEREFORE, based on the above, the Parties agree as follows: 1. DEFINED TERMS. Except as otherwise defined herein, all capitalized terms used herein shall have meanings set forth for such terms in the Agreement. 2. ASSIGNMENT. The Parties individually and collectively agree as follows: (a) under the terms hereunder, SGVRHT assigns the Agreement, which is attached hereto as Exhibit "A", and incorporated herein by reference, to the City; (b) the City accepts the Assignment under the terms hereunder; and (3) Consultant approves such Assignment under the terms hereunder. In accepting this Assignment, the City shall assume all SGVRHT rights, duties and obligations arising under the Agreement. The Parties represent that they have thoroughly familiarized themselves with and examined 1 1732415.1 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F the Agreement and this Assignment, understand their contents and have the expertise and ability to implement the Agreement and Assignment as provided herein. 3. PAYMENT OF WORK PERFORMED. The Parties understand that prior to the effective date of this Assignment that Consultant performed services under the Agreement. In accepting this Assignment, Consultant agrees to invoice City for any such services in accordance with the Agreement and to look only to the City for payment and City agrees to pay Consultant for those services as set forth in the Agreement. 4. NOTICES. All notices required or permitted to be given under the Agreement and this Assignment shall be in writing and be personally delivered, or sent by facsimile, or overnight delivery service or certified mail, postage prepaid and return receipt requested, addressed as follows: To SGVRHT: Marisa Creter Executive Director San Gabriel Valley Regional Housing Trust 1000 S. Fremont Avenue, Unit 42 Building A-1 ON, Suite 10-210 Alhambra, CA 91803 Telephone: (626) 457-1800 With a copy to: David A. DeBerry General Counsel SGVRHT c/o Woodruff, Spradlin & Smart 555 Anton Boulevard, Suite 1200. Costa Mesa, California 92626 Telephone: (714) 415-1088 To Consultant: Attn: Brad Fieldhouse, Executive Director Kingdom Causes, dba City Net 4508 Atlantic Avenue, Suite 292 Long Beach, CA 90807 To City: Manuel Carrillo Director of Recreation & Community Services City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 5. ENTIRE AGREEMENT. This Assignment and the Agreement contain the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between SGVRHT, Consultant and City. No statements, representations, or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding. No amendment to this Assignment shall be valid and binding unless in writing duly executed by the Parties and their 2 1732415.1 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F authorized representatives. Any attempt to waive the requirement for a written amendment shall be void. IN WITNESS WHEREOF, the Parties hereto have caused this Assignment to be effective as of the Effective Date. [a I &WO a 1-1,110 WIN 10 71.1 OA-M lkx�- Bv: Uj Name: Emmanuel Estrada Title: Mayor Date: 12/19/2022 APPROVED AS TO FORM: BY: I �— Name: Marco A. Martinez, City Attorney Best Best & Krieger LLP KINGDOM CAUSES, DBA CITY NET BI.7T* ' fyd Fit46wt, Name: Brad Fieldhouse Title: Executive Director Date: 12/22/2022 SAN GABRIEL VALLEY REGIONAL HOUSING TRUST By: kAyisx Wv Name: Marisa Creter Title: Executive Director Date: 12/22/2022 APPROVED AS TO FORM: BY: VAXka VG" Name: David DeBerry, General Counsel 3 1732415.1 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F EXHIBIT A AGREEMENT (INCLUDES AMENDMENT NO. 1) 1732415.1 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F PROFESSIONAL SERVICES AGREEMENT SAN GABRIEL VALLEY REGIONAL HOUSING TRUST AGREEMENT 22-19 FOR FAMILY BRIDGE HOUSING SERVICE PROVIDER WITH KINGDOM CAUSES, DBA CITY NET This Agreement for Consultant Services ("Agreement") is made and entered by and between the San Gabriel Valley Regional Housing Trust ("SGVRHT") and Kingdom Causes, dba City Net ("Consultant"), a California Corporation. In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. Scope of Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to the reasonable satisfaction of the SGVRHT, the services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the SGVRHT to enter into this Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. Exhibit "A" describes the total Scope of Services that the SGVRHT anticipates it may assign to Consultant over the term of the Agreement. Consultant is only authorized to undertake services as directed by SGVRHT's Project Manager. It is understood and agreed that the total Scope of Services is only an estimate and that the actual services ultimately required of Consultant by SGVRHT may be less than the Scope of Services. Further, it is understood and agreed that the SGVRHT makes no guarantee, either express or implied, as to the actual services that will be authorized under this Agreement. It is understood that Consultant shall coordinate its services hereunder with the Brielle Acevedo, SGVRHT's Project Manager, to the extent required by the SGVRHT's Project Manager, and that all performances required hereunder by Consultant shall be performed to the satisfaction of the SGVRHT's Project Manager and Executive Director. Except as otherwise authorized by the SGVRHT's Project Manager, Jessica Bruce, Consultant's Project Manager, shall be the person who primarily performs the work provided under this Agreement. Except as provided in this Agreement, Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under AGREEMENT NO. RHT 22-19 Page 1 of 17 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F this Agreement, but SGVRHT reserves the right in its sole discretion to require Consultant to exclude any employee from performing services on SGVRHT's premises. 2. Term of Agreement. This Agreement shall take effect August 3, 2022, and shall continue until September 30, 2022 ("Term"), unless earlier terminated pursuant to the provisions herein. SGVRHT's Executive Director shall have the option to extend this Agreement, up to two additional one-year terms by giving Consultant at least thirty (30) days written notice prior to the expiration of the Term or any extension thereof. Any extended term shall be subject to the same terms and conditions contained herein; provide that Consultant and SGVCOG shall negotiate any increase in Consultant's hourly rate, but in no event shall the increase exceed the lesser of 3% or the amount the Consumer Price Index ("CPI") for the Los Angeles -Anaheim -Riverside metropolitan area for the month immediately preceding the adjustment date (the "Index Month") as reported by the United States Bureau of Labor Statistics. 3. Compensation and Method of Payment. (a) This agreement will be a time and materials contract, and the Consultant shall be paid for its services performed to the satisfaction of SGVRHT in the manner and in the amounts set forth in Exhibit "B". Consultant shall be reimbursed without markup for the cost of all reasonable and necessary business expenses that are incurred in performing the services covered by this Agreement and that can be supported by documentation acceptable to the SGVRHT. (b) The total not -to -exceed compensation for all services performed under this Agreement shall not exceed Fifty Thousand Dollars and 00/100 ($50,000.00), without the parties entering into a written amendment to this Agreement. The above amount shall include all costs, including, but not limited to, any business expenses incurred by Consultant. Notwithstanding the not to exceed amount, Consultant shall only incur such costs as are reasonable and necessary in performing this Agreement in the best interests of the SGVRHT. If at any time Consultant estimates the cost of performing the services will be exceeded, Consultant shall immediately notify the SGVRHT in writing, stating the estimated amount necessary to complete the services under this Agreement. SGVRHT has no obligation to pay any costs incurred by Consultant in excess of the not to exceed amount in the absence of an amendment to this Agreement. (c) Each month Consultant shall furnish to SGVRHT an original invoice for all work performed and expenses incurred during the preceding month. SGVRHT shall independently review each invoice submitted by Consultant to determine whether the work performed and expenses incurred are in accordance with the amounts contained in Exhibit "B" and this Agreement. The invoice shall include the following columns: Project Task, Labor Category, Date, Detailed Comments of Work Performed, Individual Performing the Work and Title, Hourly Rate and Hours. Consultant shall also provide timesheets and receipts as supporting documentation for each invoice. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to this Section. In the event any charges or expenses are disputed by SGVRHT, SGVRHT shall withhold that portion of the invoice that is in dispute and remit the remainder. AGREEMENT NO. RHT 22-19 Page 2 of 17 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F (d) Except as to any charges or expenses disputed by SGVRHT, SGVRHT will use its best efforts to cause Consultant to be paid within thirty (30) days of receipt of Consultant's invoice meeting the requirements herein. 4. Priority of Documents. This Agreement and any attached Exhibits or documents incorporated herein by reference are intended to describe the Parties complete agreement, however, in the event of any conflict with the provisions of this Agreement and the attached Exhibits or documents, this Agreement shall control. 5. Consultant's Books and Records. Consultant shall maintain all documents and records demonstrating or relating to Consultant's performance of services pursuant to this Agreement. Consultant shall maintain all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to SGVRHT pursuant to this Agreement. All such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Consultant pursuant to this Agreement. All such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of SGVRHT and its expenditures. 6. Ownership of Documents. All original maps, models, designs, drawings, photographs, studies, survey, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing any services pursuant to this Agreement shall be the sole property of the SGVRHT and may be used, reused or otherwise disposed of by the SGVRHT without the permission of the Consultant. Upon satisfactory completion of, or in the event of expiration, termination, suspension, or abandonment of this Agreement, Consultant shall turn over to SGVRHT all such maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents which Consultant may have prepared for use in performing services hereunder. With respect to computer files, Consultant shall make available to the SGVRHT, upon reasonable written request by the SGVRHT, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Consultant shall have no liability for SGVRHT's reuse of maps, models, designs, drawings, photographs, studies, survey, reports, data, notes, computer files, files and other documents produced under this Agreement or modifications thereof for any purpose other than those authorized under this Agreement without the written authorization of Consultant. 7. Status of Consultant. Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of SGVRHT. Consultant shall have no authority to bind SGVRHT in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against AGREEMENT NO. RHT 22-19 Page 3 of 17 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F SGVRHT, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by SGVRHT. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither SGVRHT, nor any elected or appointed boards, officers, officials, employees, members or agents of SGVRHT, shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's officers, employees or agents are in any manner officials, officers, employees, members or agents of SGVRHT. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by SGVRHT, including but not limited to eligibility to enroll in the Public Employees Retirement System as an employee of SGVRHT. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by an authority having jurisdiction over SGVRHT, to not be a wholly independent contractor, then Consultant shall indemnify and reimburse SGVRHT for any costs, including attorneys' fees, that SGVRHT incurs arising out of such claim or determination including, but not limited to, any benefits SGVRHT is required to provide, or payroll taxes or Workers" Compensation claims it is required to pay, as well as for the payment of any penalties and interest on such contributions. 8. Deficient Services. Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully and competently, perform all services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Consultant under this Agreement. SGVRHT may disapprove services that do not conform to these standards and practices and may withhold or deny compensation for deficient services. Upon disapproval of services by SGVRHT, Consultant shall immediately re -perform, at its own costs, the services that are deficient. SGVRHT shall endeavor to notify Consultant in writing of the existence of such deficient services in a timely manner, although its failure to do so shall not affect any remedy it may have under this Agreement or at law with respect to such deficient services. No approval, disapproval, or omission to provide approval or disapproval shall release Consultant from any responsibility under this Agreement. 9. Compliance with Applicable Laws; Permits and Licenses. Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Agreement. Neither SGVRHT, nor any elected or appointed AGREEMENT NO. RHT 22-19 Page 4 of 17 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F boards, officers, officials, employees, members or agents of SGVRHT, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this Section. 10. Nondiscrimination. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of SGVRHT relating thereto Such nondiscrimination shall include, but not be limited to, the following: employment; upgrading; demotion; transfers; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant in performing this Agreement, state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 11. Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant employ such unauthorized aliens for the performance of services covered by this Agreement, and should any liability or sanctions be imposed against SGVRHT for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse SGVRHT for the cost of all such liabilities or sanctions imposed, together with any and all costs, including reasonable attorney fees, incurred by SGVRHT. 12. Conflicts of Interest. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, (but not including ownership of stock in a publicly traded company), which would conflict in any manner with the interests of SGVRHT or which would in any way hinder Consultant's performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the SGVRHT. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of SGVRHT in the performance of this Agreement. AGREEMENT NO. RHT 22-19 Page 5 of 17 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F 13. Assignment. The expertise and experience of Consultant are material considerations for this Agreement. SGVRHT has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant shall not assign or transfer any of its duties or obligations under this Agreement or any portion thereof, without the prior written consent of the SGVRHT. Any attempted assignment shall be ineffective, null and void, and constitute a material breach of this Agreement entitling SGVRHT to any and all remedies at law or in equity, including summary termination of this Agreement. 14. Indemnification. To the greatest extent permitted by California Civil Code section 2782.8, Consultant shall indemnify, defend with counsel approved by SGVRHT, and hold harmless SGVRHT, its member agencies, the City of Baldwin Park, and their respective officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with: (1) Any and all claims under Workers' Compensation Act and other employee benefit acts with respect to Consultant's employees or Consultant's contractor's employees arising out of Consultant's work under this Agreement; and (2) Any and all claims arising out of Consultant's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of SGVRHT's passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the SGVRHT. Should SGVRHT in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the SGVRHT its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The SGVRHT shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third -party indemnification rights of any kind. (3) The Consultant's obligations to indemnify, defend and hold harmless the Indemnitees shall survive termination of this Agreement. 15. Insurance. Without limiting its obligations pursuant to this Agreement, Consultant shall procure and maintain, at Consultant's own cost and expense and for the duration of this Agreement, the AGREEMENT NO. RHT 22-19 Page 6 of 17 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F insurance coverage as set forth herein. All insurance policies shall be subject to approval by SGVRHT as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the SGVRHT. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A-VII. Consultant shall provide the following scope and limits of insurance: 15.1 Minimum Scope of Insurance. Coverage shall be at least as broad as: Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the SGVRHT. Workers' Compensation insurance if and as required by the California Labor Code and Employer's Liability insurance covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement. Professional liability insurance appropriate to the Consultant's profession. 15.2 Limits of Insurance. Consultant shall maintain limits of insurance no less than: General Liability: $1,000,000 minimum limit written on an occurrence basis for bodily injury, death and property damage. Automobile Liability: $1,000,000 minimum limit written on an occurrence basis for bodily injury, death and property damage. Workers' Compensation and Employer's :Liability: Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. Professional Liability: $1,000,000 minimum limit per claim. If such insurance is on a claims -made basis, Consultant agrees to keep such insurance in full force and effect for at least three years after termination or date of completion of this Agreement. 15.3 Other Provisions. Insurance policies required by this Agreement shall contain the following provisions: 15.4 All Policies. Each insurance policy required herein, other than professional liability shall provide that the coverage shall not be non -renewed, cancelled or reduced by the insurer or Consultant except after at least ten (10) days' prior written notice by Certified mail, return receipt requested, has been given to SGVRHT. As soon as Consultant becomes aware, it shall provide to SGVRHT notice of suspension or voiding of any coverage or reduction in coverage which results in Consultant not meeting the minimum requirements set forth in this Agreement. AGREEMENT NO. RHT 22-19 Page 7 of 17 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F 15.5 General Liability and Automobile :Liability Coverages. The Indemnitees shall be named as additional insureds on all policies of general liability, property damage, and automotive liability insurance for all work performed by Consultant under this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to Indemnitees. Consultant's insurance coverage shall be primary insurance with respect to the Indemnitees. Any insurance or self-insurance maintained by the Indemnitees. Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to SGVRHT, and its respective elected and appointed officers, officials, members or employees. 15.6 Workers' Compensation and Emplo-yer's Liability Coverage. Unless the SGVRHT otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against the Indemnitees for losses arising from services performed by Consultant. 15.7 Other Requirements. Consultant agrees to deposit with SGVRHT, at or before the performance of any services under this Agreement, certificates of insurance and additional insured endorsements or a copy of the policy evidencing same, necessary to satisfy SGVRHT that Consultant has complied with the insurance provisions of this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. SGVRHT reserves the right to inspect complete, certified copies of all required insurance policies, at any time. Consultant shall include all subcontractors, if any, as insureds under its policies or furnish separate certificates and endorsements from each subcontractor evidencing the same minimum coverage requirements that Consultant must provide. Any deductibles or self -insured retentions must be declared to and approved by SGVRHT, such approval not to be unreasonably withheld. All policies of insurance, except professional liability insurance, shall be issued by an insurance company which is authorized to do business in the State of California or is otherwise approved in writing by SGVRHT. 16. Termination of Agreement. Notwithstanding anything to the contrary herein, SGVRHT may terminate this Agreement, with or without cause, at any time by giving thirty (30) days' written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress, unless the notice provides otherwise, except those services necessary to effectuate the termination. Upon termination of this Agreement, Consultant shall furnish to SGVRHT a final AGREEMENT NO. RHT 22-19 Page 8 of 17 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F invoice for work performed and expenses incurred by Consultant, as required by this Agreement. SGVRHT shall not be liable for any claim of lost profits. 17. Default. In the event either party defaults in its obligations hereunder, the non -defaulting party may declare a default by written notice to the defaulting party. The notice shall specify the basis for the default and the cure, which cure shall be implemented within thirty (30) days of the date of the notice or such longer time as may be provided in the notice. If cure is not made within the time provided in the notice, then this Agreement shall terminate and the non -defaulting party shall have all remedies available under this Agreement and the law. 18. Notices. All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by facsimile or certified mail, postage prepaid and return receipt requested, addressed as follows: To SGVRHT: Marisa Creter, Executive Director San Gabriel Valley :Regional Housing Trust 1000 S. Fremont Avenue Suite 10-210 Alhambra, CA 91803 with a copy to: David DeBerry, SGVRHT General Counsel Woodruff, Spradlin & Smart 555 Anton Blvd., Suite 1200 Costa Mesa, CA 92626 To Consultant: Brad Fieldhouse, Executive Director Kingdom Causes, dba City Net 4508 Atlantic Avenue, Suite 292 Long Beach, CA 90807 Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service. 19. Binding Effect. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. 20. Waiver. Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any AGREEMENT NO. RHT 22-19 Page 9 of 17 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by SGVRHT of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. 21. Law to Govern; Venue. This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Los Angeles. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Los Angeles. 22. Entire Agreement. This Agreement, including the exhibits attached hereto, which are incorporated herein by this reference, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and SGVRHT prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding. No amendment to this Agreement shall be valid and binding unless in writing duly executed by the parties or their authorized representatives. Any attempt to waive the requirement for a written amendment shall be void. 23. Section Headings. The section headings contained in this Agreement are for convenience and identification only and shall not be deemed to limit or define the contents to which they relate. 24. Severability. If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s). 25. Time is of the Essence. Time is of the essence in the performance of this Agreement. As Task Orders are issued, Consultant agrees to commence the work provided therein and to diligently prosecute the work in the time provided in the Task Order, if any. AGREEMENT NO. RHT 22-19 Page 10 of 17 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F 26. Delays. Neither Party shall be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of such Party. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. Consultant's sole remedy for delays outside its control shall be an extension of time. Consultant must document any delay and request an extension of time in writing at that the time of the delay to the satisfaction of SGVRHT. [Signature page to follow] AGREEMENT NO. RHT 22-19 Page 11 of 17 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F IN WITNESS WHEREOF, the :Parties hereto have caused this Agreement to be executed the day and year first above written. KINGDOM CAUSES, DBA CITY NET Title: Executive Director Date: 08/06/2022 C ��in vvvl� Title: Secretary Date: 08/08/2022 . 1 ' m By kAyisa. WW MARISA CRETER Executive Director Date: 08/08/2022 APPROVED AS TO FORM: vmka VG" DAVID DeBERRY General Counsel *NOTE: If Consultant is a corporation, the SGVRHT requires the following signature(s): -- (1) the Chairman of'the Board the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the SGVRHT. AGREEMENT NO. RHT 22-19 Page 12 of 17 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F ANW-HINTH SCOPE OF SERVICES Task 1.1 Project Management City Net will hold kick-off meeting the week of August 8, 2022 and 6 weekly meetings with project team during Plan creation and initial client intake process. City Net will host monthly meetings with project team once the site is operational to discuss onsite service provision, site needs, community feedback, and other operational updates. City Net will also be responsible for providing a monthly report in a format approved by the SGVRHT, SGVCOG, and the City demonstrating aggregate enrollment and exit data and provision of/connection to services. In addition to the monthly reporting, if incidents occur onsite, City and SGVRHT staff will be notified and provided an incident report within 24 hours. The Consultant will make the site available for tours from SGVRHT, SGVCOG, City staff, and other parties as requested by either SGVRHT or City staff. Tours will take place on an as needed basis on weekdays between 9AM and 5PM with at least 48-hour notice provided. Deliverables: Kick-off meeting agenda & meeting notes (1); weekly meeting agendas and notes (6); monthly meeting agendas and meeting notes (12); facilitate onsite tours (as needed) Task 1.2 Plan Development & Staff Onboarding City Net will work with the SGVRHT, SGVCOG, and City staff to develop an Operations, Staffing, and Services Plan (Plan) for the site. The Plan should outline how the site will be operated to ensure that all site residents receive the resources that they need to move into permanent housing as quickly as practicable. The Plan should operationalize how City Net will work with stakeholders to maximize participant and program success by balancing on -site services with existing services available through CES, the County of Los Angeles, and the City's existing services contracts and resources. The Plan should outline roles and responsibilities for onsite staff, as well as how these staff will work with other off -site staff and services. The Plan should also outline the approach to ensure that all needed services are available for the site's participants, and for services not available at the site, where the services can be found and how they would be accessed. For example, the Plan should maximize participant connection to these existing services and strengthen coordination with participants' existing case managers and housing navigators. City Net should include specific partnership opportunities with additional service providers and agencies in the region providing resources to families experiencing homelessness. City Net should include any additional Plan components required to ensure site safety, provision of family specific services, and other components as recommended by City Net. Current with the development of the plan, City Net should begin recruiting and onboarding efforts to staff the site by the operations date. Staff must be onboarded prior to September 26, 2022. The Plan should include the following components at a minimum: Program Policies and Procedures: Eligibility and Referrals, Program Intake, Program Exit • Program Eligibility: City Net will develop policies and procedures for identifying eligible participants. The site will serve families experiencing homelessness with a local preference for families with a nexus to Baldwin Park. For this project, families are defined as one or more legal guardians and one or more minor children. Participants must not need AGREEMENT NO. RHT 22-19 Page 13 of 17 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F hospitalization or skilled nursing care. Adult participants must be able to manage Activities of Daily Living (i.e., ability to transfer in and out of a bed, bathe, dress, and address hygiene needs independently). Adult participants should include those with less urgent needs, considered moderate or mid -range acuity, or low acuity (or low to moderate service needs). Participants must be able to meet any custody, parole, or other legal requirements while residing at the site in to be eligible. The Plan's participant eligibility requirements should aim to maximize the likelihood of success of placing participants into permanent housing. • Referrals Process: City Net will develop policies and procedures for accepting referrals. Plan will include accepting referrals from City staff, City public safety teams, City- and SGVCOG-contracted housing navigators, CES-outreach teams, and other CES partners (hereafter referred to as "Partners"). City Net will work with Partners to prioritize participants living adjacent to the site and those experiencing homelessness in the site's jurisdiction, surrounding jurisdictions, or Service Planning Area (SPA) 3. • Program Intake: City Net will establish an intake process and procedures. Plan will include ensuring that all participants are enrolled in HMIS and updating information in HMIS. • Housing and Services Plan: For those participants that do not have one, following intake and assessment, City Net must work with each participant and any case manager and/or housing navigator to develop a Housing and Services Plan. Plan should include existing services to which to connect the participant. If the participant already has a Housing and Services Plan, City Net will work with the participant and their existing housing navigator to update the plan as necessary. City Net will work with the participant and other assigned case managers to complete a monthly update to assess progress towards achieving the goals defined in the Housing and Services Plan. • Community Rules: City Net will develop policies and procedures for individual family units and communal areas to ensure safety of all participants with particular attention to supervision of children at the site. Each family will be responsible for monitoring their children and City Net will be responsible for confirming each family is aware of the monitoring requirements and rules for communal areas. • Program Exit: City Net will develop policies and procedures that adhere to best practices for exiting participants from the site. These include striving to move participants out of the Program and into permanent housing as quickly as possible, assisting with reunification services or assisting the participant with self -resolving their housing bridge, and otherwise assisting participants in fulfilling their Housing and Services Plan. The policies and procedures should also establish expectations for lengths of stay and when participants should otherwise be exited from the program (e.g. not utilizing a unit; hospitalization; incarceration). Plan will include entering exit information into a case note in HMIS and submitting an SGVRHT exit form. • Safety Concerns: City Net will establish protocols when a participant is deemed a risk to the safety of City Net's staff or other participants. City Net must have a policy about how to manage the return of participants who are exited due to concerns about the safety of other participants or staff created by the exited participant. Site Management and Oversight • Plan will include the following o Provision of three meals per client prepared onsite or delivered to the site daily AGREEMENT NO. RHT 22-19 Page 14 of 17 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F IWAVIOkINTI ■ Meals should include consideration of dietary needs based on resident composition i.e. Baby formula, age appropriate snacks, and frequency based on nutritional needs. • 24/7 site staffing and procedures o Coordinate with the City to facilitate trash pick-up and regular cleaning of the site and ensure the facility remains sanitary. Trash pick-up will be provided by the City. o Maintain site accessibility. City will provide ADA accessible units and paths of travel. City Net will maintain accessible paths of travel and provide reasonable accommodations for the laundry room and other amenities as needed. Coordinate with volunteers and accept and distribute donations as appropriate. o Ensure that the site is operated in a way that is consistent with its intended use and ensure that the SGVRHT and the City maintain their warranties on the product. Should issues arise that prevent City Net from operating the site consistent with expectations, City Net is responsible for notifying the City within twenty-four (24) hours. o Ensure that the facility remains sanitary, healthful, and otherwise safe for its intended or actual use. o Promptly and appropriately respond to the needs of participants, including referrals to medical, mental health, and other relevant service providers. The plan must include procedures for addressing emergency situations including notifying the SGVRHT and City within twenty-four (24) hours. Case Management, Housing Navigation, and Connection to Existing Services • Coordination with Existing Case Managers and Housing Navigators: The Plan will include coordination with participants' existing case managers and housing navigators to facilitate linkage to services and referrals to permanent housing. The Plan will outline how to efficiently coordinate with existing case managers and housing navigators. • Site -Based Case Management and Housing Navigation: City Net will provide case management services to assist participants in accessing permanent housing through referrals to housing programs, such as Rapid Rehousing, Permanent Supportive Housing, and affordable housing, or assisting the participant in self -resolving their housing bridge. The Plan will outline how to efficiently provide case management and housing navigation at the site and in collaboration with existing offsite resources. This includes both how clients will be connected to vouchers and how clients will be supporting in securing housing where the vouchers can be used. • Coordination with Department of Children and Family Services (DCFS): City Net will coordinate with DCFS and other departments to ensure families are in compliance and receive necessary services. City Net will provide site access to these agencies as required. • Coordination with School District: City Net will coordinate with staff at local schools to meet the needs of children residing at the site. • Connection to Existing Services: In addition to housing support, case management should include linkage to services, including but not limited to health care, behavioral or mental health services, substance use treatment, employment services, and identifying transportation to those services. City Net is expected to connect participants to existing services in SPA 3 as needed. Staffing Levels, Qualifications, and Schedule AGREEMENT NO. RHT 22-19 Page 15 of 17 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F ANW-HIRTH • City Net should detail proposed staffing levels to provide full time case management and housing navigation, 24/7 security staffing, facilitate clients' needs including showers, meals, and connection to additional services, and provision of 3 meals per day for clients. Each family will be responsible for monitoring their children and City Net will be responsible for confirming each family is aware of the monitoring requirements and rules for communal areas. Support Securing Additional Funding and Resources • Plan should maximize connection to programs for which participants are eligible, for example Medicaid/Medi-Cal, Supplemental Security Income (SSI), Supplemental Nutrition Assistance Program (SNAP), and Social Security Disability Insurance (SSDI). Plan will also include coordination with the SGVRHT, SGVCOG, and City to engage community groups and members by pursuing donations to support the site. This could include donations of food, clothing, funding, or other resources. City Net will not be expected to lead this effort but will be asked to provide recommendations and connections, and support the outreach efforts. • Plan should include connections to services for children including but not limited to tutoring and homework help. The Proposer will not be responsible for providing these services directly, but will help facilitate site access and program participation. • Plan should include anticipated direct expenses to support clients including, but not limited to, the purchase of diapers, formula, clothing, and school supplies. Deliverables: Outline of Operations and Services :Plan; Draft & Final Operations and Services Plan AGREEMENT NO. RHT 22-19 Page 16 of 17 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F COMPENSATION Compensation will be on a time and materials basis. The total not -to -exceed compensation for all services performed under this Agreement shall be in accordance with Table 1 and shall not exceed $50,000.00. Each month, City Net shall furnish to SGVRHT an original invoice for all work performed and expenses incurred during the preceding month. Table 1: Budget Task Not -to -Exceed Amount Task 1.1: Project Management $10,000 Task 1.2: Plan Development and Staff Onboardin $40,000 TOTAL $50,000 AGREEMENT NO. RHT 22-19 Page 17 of 17 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT This First Amendment to Consultant Services Agreement ("First Amendment") is made and entered into as of August 17, 2022, by and between the San Gabriel Valley Regional Housing Trust, a California joint powers agency ("SGVRHT"), and Kingdom Causes, dba City Net, a California corporation (herein referred to as the "Consultant") with reference to the following: A. The SGVRHT and the Consultant entered into that certain Consultant Services Agreement dated as of August 3, 2022, which is incorporated herein by this reference (the "Original Agreement"); and B. The SGVRHT and the Consultant desire to amend the Original Agreement to modify, amend and supplement certain portions thereof. NOW, THEREFORE, the parties hereby agree as follows: 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. 2. Revised Scope of Services. The Scope of Services, Exhibit "A" to the Original Agreement, is hereby amended, modified and supplemented to include the services described on Exhibit "A" attached hereto and incorporated herein by this reference. 3. Term. The Term of the Original Agreement as set forth in Section 2 therein is from August 3, 2022 to September 30, 2022. This First Amendment extends the Term up to and including September 30, 2023. 4. Compensation. The total not -to -exceed compensation set forth in Section 3 of the Original Agreement was the sum of Fifty Thousand Dollars ($50,000). Section 3 of the Original Agreement is hereby amended to provide for an increase of Nine Hundred Forty -Seven Thousand Nine Hundred Sixty -Two Dollars & 86/100 ($947,962.86) so that the total not -to -exceed compensation, as amended by this First Amendment shall not exceed Nine Hundred Ninety -Seven Thousand Nine Hundred Sixty -Two Dollars & 86/100 ($997,962.86) without the prior authorization of the SGVRHT. Exhibit "B" of the Original Agreement entitled "Compensation", is deleted in its entirety and replaced with Exhibit "B", attached hereto and incorporated herein by the reference. 5. Integration. This First Amendment and all attachments hereto (if any) 1 1528712.1 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This First Amendment amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this First Amendment and the terms and provisions of the Original Agreement, the terms and provisions of this First Amendment shall control. IN WITNESS hereof, the parties enter into this First Amendment on the year and day first above written. "CONSULTANT" I:�I�[eiZ�7►�[N_��Ly�.'� 7cT_�il�'a�l�l *By: 15MV 0-00-us-E Printed Name: BRAD FIELDHOUSE Title: Executive Director *By: Printed Name: Art Gray Title: Secretary "SGVRHT" SAN GABRIEL VALLEY REGIONAL HOUSING TRUST By: kAv'iSa W v' Marisa Creter Title: Executive Director VA�Aa VLF David DeBerry, General Counsel *NOTE: if Consultant is a corporation, the SGVRHT requires the following signature(s): -- (1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the SGVRHT. 152871.2.1 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F 1 *114:11 --1 k dv-lm SCOPE OF SERVICES [Behind this page.] 1528712.1 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F Exhibit A - Scope of Services Task 1.1 Project Management City Net will hold kick-off meeting the week of August 8, 2022 and 6 weekly meetings with project team during Plan creation and initial client intake process. City Net will host monthly meetings with project team once the site is operational to discuss onsite service provision, site needs, community feedback, and other operational updates. City Net will also be responsible for providing a monthly report in a format approved by the SGVRHT, SGVCOG, and the City demonstrating aggregate enrollment and exit data and provision of/connection to services. In addition to the monthly reporting, if incidents occur onsite, City and SGVRHT staff will be notified and provided an incident report within 24 hours. The Consultant will make the site available for tours from SGVRHT, SGVCOG, City staff, and other parties as requested by either SGVRHT or City staff. Tours will take place on an as needed basis on weekdays between 9AM and 5PM with at least 48-hour notice provided. Deliverables: Kick-off meeting agenda & meeting notes (1); weekly meeting agendas and notes (6); monthly meeting agendas and meeting notes (12); facilitate onsite tours (as needed) Task 1.2 Plan Development & Staff Onboarding City Net will work with the SGVRHT, SGVCOG, and City staff to develop an Operations, Staffing, and Services Plan (Plan) for the site. The Plan should outline how the site will be operated to ensure that all site residents receive the resources that they need to move into permanent housing as quickly as practicable. The Plan should operationalize how City Net will work with stakeholders to maximize participant and program success by balancing on -site services with existing services available through CES, the County of Los Angeles, and the City's existing services contracts and resources. The Plan should outline roles and responsibilities for onsite staff, as well as how these staff will work with other off -site staff and services. The Plan should also outline the approach to ensure that all needed services are available for the site's participants, and for services not available at the site, where the services can be found and how they would be accessed. For example, the Plan should maximize participant connection to these existing services and strengthen coordination with participants' existing case managers and housing navigators. City Net should include specific partnership opportunities with additional service providers and agencies in the region providing resources to families experiencing homelessness. City Net should include any additional Plan components required to ensure site safety, provision of family specific services, and other components as recommended by City Net. Current with the development of the plan, City Net should begin recruiting and onboarding efforts to staff the site by the operations date. Staff must be onboarded prior to September 26, 2022. The Plan should include the following components at a minimum: Program Policies and Procedures: Eligibility and Referrals, Program lntake, Program Exit • Program Eligibility: City Net will develop policies and procedures for identifying eligible participants. The site will serve families experiencing homelessness with a local preference DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F for families with a nexus to Baldwin Park. For this project, families are defined as one or more legal guardians and one or more minor children. Participants must not need hospitalization or skilled nursing care. Adult participants must be able to manage Activities of Daily Living (i.e., ability to transfer in and out of a bed, bathe, dress, and address hygiene needs independently). Adult participants should include those with less urgent needs, considered moderate or mid -range acuity, or low acuity (or low to moderate service needs). Participants must be able to meet any custody, parole, or other legal requirements while residing at the site in to be eligible. The Plan's participant eligibility requirements should aim to maximize the likelihood of success of placing participants into permanent housing. • Referrals Process: City Net will develop policies and procedures for accepting referrals. Plan will include accepting referrals from City staff, City public safety teams, City- and SGVCOG-contracted housing navigators, CES-outreach teams, and other CES partners (hereafter referred to as "Partners"). City Net will work with Partners to prioritize participants living adjacent to the site and those experiencing homelessness in the site's jurisdiction, surrounding jurisdictions, or Service Planning Area (SPA) 3. • Program Intake: City Net will establish an intake process and procedures. Plan will include ensuring that all participants are enrolled in HMIS and updating information in HMIS. • Housing and Services Plan: For those participants that do not have one, following intake and assessment, City Net must work with each participant and any case manager and/or housing navigator to develop a Housing and Services Plan. Plan should include existing services to which to connect the participant. If the participant already has a Housing and Services Plan, City Net will work with the participant and their existing housing navigator to update the plan as necessary. City Net will work with the participant and other assigned case managers to complete a monthly update to assess progress towards achieving the goals defined in the Housing and Services Plan. • Community Rules: City Net will develop policies and procedures for individual family units and communal areas to ensure safety of all participants with particular attention to supervision of children at the site. Each family will be responsible for monitoring their children and City Net will be responsible for confirming each family is aware of the monitoring requirements and rules for communal areas. • Program Exit: City Net will develop policies and procedures that adhere to best practices for exiting participants from the site. These include striving to move participants out of the Program and into permanent housing as quickly as possible, assisting with reunification services or assisting the participant with self -resolving their housing bridge, and otherwise assisting participants in fulfilling their Housing and Services Plan. The policies and procedures should also establish expectations for lengths of stay and when participants should otherwise be exited from the program (e.g. not utilizing a unit; hospitalization; incarceration). Plan will include entering exit information into a case note in HMIS and submitting an SGVRHT exit form. • Safety Concerns: City Net will establish protocols when a participant is deemed a risk to the safety of City Net's staff or other participants. City Net must have a policy about how to manage the return of participants who are exited due to concerns about the safety of other participants or staff created by the exited participant. DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F Site Management and Oversight • Plan will include the following o Provision of three meals per client prepared onsite or delivered to the site daily ■ Meals should include consideration of dietary needs based on resident composition i.e. Baby formula, age appropriate snacks, and frequency based on nutritional needs. • 24/7 site staffing and procedures o Coordinate with the City to facilitate trash pick-up and regular cleaning of the site and ensure the facility remains sanitary. Trash pick-up will be provided by the City. o Maintain site accessibility. City will provide ADA accessible units and paths of travel. City Net will maintain accessible paths of travel and provide reasonable accommodations for the laundry room and other amenities as needed. Coordinate with volunteers and accept and distribute donations as appropriate. o Ensure that the site is operated in a way that is consistent with its intended use and ensure that the SGVRHT and the City maintain their warranties on the product. Should issues arise that prevent City Net from operating the site consistent with expectations, City Net is responsible for notifying the City within twenty-four (24) hours. o Ensure that the facility remains sanitary, healthful, and otherwise safe for its intended or actual use. o Promptly and appropriately respond to the needs of participants, including referrals to medical, mental health, and other relevant service providers. The plan must include procedures for addressing emergency situations including notifying the SGVRHT and City within twenty-four (24) hours. Case Management, Housing Navigation, and Connection to Existing Services • Coordination with Existing Case Managers and Housing Navigators: The Plan will include coordination with participants' existing case managers and housing navigators to facilitate linkage to services and referrals to permanent housing. The Plan will outline how to efficiently coordinate with existing case managers and housing navigators. • Site -Based Case Management and Housing Navigation: City Net will provide case management services to assist participants in accessing permanent housing through referrals to housing programs, such as Rapid Rehousing, Permanent Supportive Housing, and affordable housing, or assisting the participant in self -resolving their housing bridge. The Plan will outline how to efficiently provide case management and housing navigation at the site and in collaboration with existing offsite resources. This includes both how clients will be connected to vouchers and how clients will be supporting in securing housing where the vouchers can be used. • Coordination with Department of Children and Family Services (DCFS): City Net will coordinate with DCFS and other departments to ensure families are in compliance and receive necessary services. City Net will provide site access to these agencies as required. • Coordination with School District: City Net will coordinate with staff at local schools to meet the needs of children residing at the site. DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F • Connection to Existing Services: In addition to housing support, case management should include linkage to services, including but not limited to health care, behavioral or mental health services, substance use treatment, employment services, and identifying transportation to those services. City Net is expected to connect participants to existing services in SPA 3 as needed. Staffing Levels, Qualifications, and Schedule • City Net should detail proposed staffing levels to provide full time case management and housing navigation, 24/7 security staffing, facilitate clients' needs including showers, meals, and connection to additional services, and provision of 3 meals per day for clients. Each family will be responsible for monitoring their children and City Net will be responsible for confirming each family is aware of the monitoring requirements and rules for communal areas. Support Securing Additional Funding and Resources • Plan should maximize connection to programs for which participants are eligible, for example Medicaid/Medi-Cal, Supplemental Security Income (SSI), Supplemental Nutrition Assistance Program (SNAP), and Social Security Disability Insurance (SSDI). Plan will also include coordination with the SGVRHT, SGVCOG, and City to engage community groups and members by pursuing donations to support the site. This could include donations of food, clothing, funding, or other resources. City Net will not be expected to lead this effort but will be asked to provide recommendations and connections, and support the outreach efforts. • Plan should include connections to services for children including but not limited to tutoring and homework help. The Proposer will not be responsible for providing these services directly, but will help facilitate site access and program participation. • Plan should include anticipated direct expenses to support clients including, but not limited to, the purchase of diapers, formula, clothing, and school supplies. Deliverables: Outline of Operations and Services :Plan; Draft & Final Operations and Services :Plan Task 2.1 Site Preparation City Net will work with the City, SGVRHT, and SGVCOG to identify the initial list of clients to be served at the site. City Net will host a kick-off meeting no later than September 8, 2022 and 3 weekly check -in calls with SGVRHT, SGVCOG, and the City to facilitate initial client enrollment. City Net will provide SGVRHT, SGVCOG, and City with a referral form to ensure all necessary client information is provided to City Net to begin the screening and enrollment process. Once 16 households are identified, City Net will begin to keep a waiting list of at least 8 households. City Net will facilitate on -site client intake and move -ins on site opening date. The site is expected to be fully occupied within 1 week of opening. Site opening date is September 26, 2022. SGVRHT and City staff will facilitate a site walk through prior to opening. DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F Deliverables: Referral form; Initial client list (16 households) and waitlist (8 households); attend site walk through Task 2.2 Site Operation City Net will operate the site for one year, from September 26, 2022 to September 22, 2023, with the two, one-year options to extend the term if mutually agreed upon by SGVRHT and City Net. City Net will operate the site in accordance with the approved Operations, Staffing, and Services Plan (Plan) and must maintain a 90% or greater occupancy rate. City Net will provide 24/7 security in accordance with the Plan. City Net staffing will follow the levels detailed in the Annual Budget in Exhibit B. As further detailed in the plan, staffing will include: • Residential Coordinator- 7 FTE: support client needs including meals and • Case Manager- 1 FTE: perform client intakes and exits, maintain HMIS data, perform case management and housing navigation • Site Manager- 1 FTE: Site and program supervision • Additional staffing to support human resources, finance, and operations As further detailed in the plan, services will include: • 24/7 staffing • 3 ready to eat meals per client daily which are prepared onsite or delivered to the site Deliverables: Onsite staffing in accordance with Plan; 24/7 security; 3 meals per day for 16 households (estimated 45-50 individuals). 2.3 Closure of Site and Transition of Current Residents At the end of the one-year pilot program period (unless extended) or upon determination of site closure, City Net will work with SGVRHT, SGVCOG, and the City to provide appropriate housing and shelter for any clients onsite as detailed in the Operations and Services Plan. City Net will provide SGVRHT with a summary of all services provided at the site and a summary of client exits including the transfer of any clients onsite at the time of site closure. Deliverables: Transfer for all clients onsite; HMIS reporting of site closure and client transfers; final report of all services provided during site operation. DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F I�:C11-3�ii1-� COMPENSATION [Behind this page.] 1528'712.1 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F Exhibit B - Compensation Compensation will be on a time and materials basis. The total not -to -exceed compensation for all services performed under this Agreement shall be in accordance with the table below and shall not exceed $997,962.86. Each month, City Net shall furnish to SGVRHT an original invoice, with appropriate backup, for all work performed and expenses incurred during the preceding month. Baldwin Park Tiny Home Bridge Family Housing Site Annual Budget (16 home units, 45-50 residents) Site Manager Project $38.35 40 52 1 $79,762.80 supervision Residential Support client $25.21 40 52 7 $367,057.60 Coordinator needs, facility (Bridge Housing oversight, Site & Safety meals, etc. Associate Regional Shelter Case $43.08 10 52 0.25 $22,401.60 management supervision Case Manager Intakes, exits, $31.36 40 52 1 $65,228.80 coordinated entry, housing case management and navigation Data Specialist HMIS data entry, $32.98 2 52 0.05 $3,429.92 reporting, data com fiance Executive leader Project oversight, $93.84 4 52 0.1 $19,518.72 quality control, staff deployment, problem solving Finance Payroll, billing $45.24 4 52 0.1 $9,409.92 Human Resources Staff recruiting, $44.14 4 52 0.1 $9,181.12 hiring, training, disputes Housing Resources Communication $30.19 8 52 0.2 $12,559.04 s, mobilization local community for advocacy and client resources Operations Inventory, $41.86 2 52 0.05 $4,353.44 purchasing, technical support Labor Subtotal: 1 9.85 1$592,902.96 IShelter I Furnishing of units: mattresses, matress coverings, linens, etc. I$5,000.00 DocuSign Envelope ID: 478DC013-8E9D-4729-9E9F-7FOFBFFCF70F Janitorial General upkeep, cleanliness, notification of outside $10,000.00 maintenance needs Facilities Pest control $10,000.00 Facilities and Shelter Expenses Subtotal: $25,000.00 Materials Toiletries, paper goods, trash bags, non -janitorial supplies $11,000.00 Client Services Meals, snacks and beverages $175,000.00 Client Services Paper goods for meals $5,000.00 Client Services Diapers, formula, clothing, school supplies other child -related expenses $10,680.00 Client Services Pet supplies, equipment, vaccinations $3,000.00 Client Services Client/staff transport (1 vehicle): vehicle lease, gas, vehicle insurance, maintenance $24,000.00 Client Services Fees, rental assistance and move -in costs for: rapid rehousing, sober living homes, room and board, rooms for rent, relocations, etc. Also fees for documentation, local transportation, work expenses, etc. $30,000.00 Equipment Phones, computers (hardware and software) and equipment $13,096.00 Materials Personal Protective Equipment (PPE) for staff and clients (masks, gloves, face shields, proximity suits, safety footwear, trash bags, etc.) with replacements $1,000.00 Materials Uniforms, copies, forms, office supplies, equipment, etc. $6,960.00 Materials IT support and client management software licenses $3,000.00 Materials Financial audit $4,800.00 Materials Liability Insurance $1,800.00 Operations and Program Expenses Subtotal: $289,336.00 Indirect Costs At a flat 10%: includes general expenses incurred by City Net but not directly borne by the 1$90,723.90 project (utilities, taxes, other types of required insurance not listed above, legal, staff development, Administration subtotal:1$90,723.90 $54.68 SECOND AMENDMENT TO THE ASSIGNMENT OF AGREEMENT FOR CONSULTANT SERVICES BY AND BETWEEN SA GABRIEL VALLEY REGIONAL HOUSING TRUST AND KINGDOM CAUSES, DBA CITY NET Term of Agreement. This Agreement shall take effect September 23, 2023, and shall continue until September 22, 2024 ("Term"), unless earlier terminated pursuant to the provisions herein. The City of Baldwin Park City Council shall have the option to extend this Agreement, up to one additional one-year terms by giving Consultant at least thirty (30) days written notice prior to Wz expiration of the Term or any extension thereof. Any extended term shall be subject to the same terms and conditions contained herein; provide that Consultant and City shall negotiate any increase In Consultant's hourly rate, but in no event shall ft., -1- increase exceed the lesser of 3% or the amount the Consumer Price Inidex ("CH") for the Los Ange I es -Ana heim- Riverside metropolitan area for the month immediately preceding the adjustment date (the Index Month") as reported by the United States Bureau of Labor Statistics, 3.2 Amendment. Amendment of Exhibit B. Exhibit "B" of the existing agreement is hereby amended as shown on Attachment 1 to this Second Amendment 1. 3.3 Remaninc I q Provisions of Agreement, Except as otherwise specifically set forth in this First Amendment, the remaining provisions of the Agreement shall remain in full force and effect. By: Emmanuel J. Estrada Mayor W By: City Clerk Christopher Saenz By: Marco Ak Martinez City Attorney -2- 6543 1,00007WO854 899.1 fft4drId house Executive Director ATTACHMENT Exhibit C of the Agreement entitled, i • THE ASSIGNMENT • AGREEMENT FOR CONSULTANT SERVICES BY AND BETWEEN SAN GABRIEL VALLEY REGIONAL HOUSING TRUST AND KINGDOM CAUSES, DBA CITY NET AND CITY OF BALDWIN PARK" has been amended to reflect the one (1) year September 22, 2024. Compensation will be on a time and materials basis. The total not - to -exceed compensation for all services performed under this Agreement shall be in accordance with Table 1 and shall not exceed One Million One Hundred and Sixty -Five Thousand Six -Hundred and Seventy -Seven Dollars and 35/100 cents ($1,165,677.35). Each month, City Net shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in accordance with funding requirements ._ n4 so Task Not -to -Exceed Amount Task 1.1 Consultant Services for Site $1,165,677.36 Operations Total 1,165,677.36 Baldwin park Serenity Homes Annual Operations Budget (16 units, 50 beds) September 23, 2023 - September 22, 2024 Labor Full Hrs/' Title/Role i Description Comp I week Wks I FTF TOTAL Regional Shelter Deputy Directi Project compliance with management, operations and public safety $48.77 12 52 0,30 $30,432.48 standards Site Manager Project supervision and program implementation $44.90 40 52 1.00 $93,392.00 Res Coordinator, AM Shift Facility oversight, meals, program coordination,. etc. $27.99 40 52 2,80 $163,013.76 Res Coordinator, PM Shifts Facility oversight, meals, program coordination, etc, $29.211 40 S2 5.60 $340,23&08 Case Manager II Housing case management and navigation/McKinney Vento $34.23 40 52 1.00 $71,198,40 Coordinator's Data Analyst HMIS data entry, reporting, data compliance $36.26 8 52 1 0.20 1$1S,08416 Community Engagement Align activities with community stakeholders and generate resources $47.36 5 52 0,13 $12,313.60 for client needs Executive leadership Project oversight, quality control, staff deployment, problem solving $99.79 2 52 0.05 $10,378A6 Finance non-exempt Payroll, billing, financial controls $33.93 2 52 0.05 $3,528.72 Finance exempt Payroll, billing, financial controls $61.50 3 52 0.08 $9,594,0tt HR exempt Staff recruiting, hiring, training, disputes $35:57 2 52 0.05 '$3,699.28 HR non-exempt Staff recruiting, hiring, training, disputes $61,50 2 52 0.05 $6,39&00 Operations non-exempt Inventory, purchasing, technical support $33.76 2 52 0.05 $3,511,04 Operations exempt inventory, purchasing, technical support $46.29 2 52 0.05 $4,814.16 Labor Subtotal: 11.40, $767,593,84 CITY OF BALDWIN PARK THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR FAMILY BRIDGE HOUSING SERVICES BETWEEN KINGDOM CAUSES, DBA CITY NET, INC. AND THE CITY OF BALDWIN PARK 1. PARTIES AND DATE. This Third Amendment to the PROFESSIONAL SERVICES AGREEMENT FOR FAMILY BRIDGE HOUSING SERVICES ("Third Amendment") is entered into on the 21 day of August, 2024, by and between the City of Baldwin Park, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 4100 Baldwin Park Boulevard, Baldwin Park, CA 91706 ("City") and Kingdom Causes, DBA City Net, Inc., a non- profit, with its principal place of business at 4508 Atlantic Avenue, Suite 292, Long Beach CA 90807 ("Consultant"). City and "Consultant" are sometimes individually referred to herein as "Party" and collectively as "Parties." 2. RECITALS. 2.1 Original Agreement. On August 3, 2022, Consultant and the San Gabriel Valley Regional Housing Trust ("SGVRHT") entered into the PROFESSIONAL SERVICES AGREEMENT FOR FAMILY BRIDGE HOUSING SERVICES ("Agreement") to operate interim housing in the City of Baldwin Park. 2.2 Assignment. On August 17, 2022, Consultant and SGVRHT assigned SGVRHT's duties and obligations under the Agreement to the City of Baldwin Park to allow the City to contract directly with Consultant. 2.3 First Amendment. On August 17, 2022, the Parties amended the Agreement in order to (1) Extend the agreement for consultant services from 30th day of September 2022 to the 30th day of September 2023; (2) revise the Scope of Services; and (3) amend the compensation provided. 2.4 Second Amendment. On September 23, 2023, the Parties amended the Agreement in order to (1) Extend the agreement for consultant services from 23rd day of September 2023 to the 22nd day of September 2024; and (2) amend the compensation provided. 2.5 Third Amendment. The Parties wish to amend the existing Agreement to (1) extend the agreement for consultant services from the 22nd day of September 2024 to the 21 st day of September 2025 and add an option to extend the Agreement for three additional one-year terms; and (2) amend the compensation as set forth below. 3. TERMS. 3.1 Extension of Term. Section 2 of the Agreement, Term of Agreement, is hereby amended in its entirety to read as follows: This Agreement shall take effect August 3, 2022, and shall continue until September 21, 2025 ("Term"), unless earlier terminated pursuant to the provisions herein. The City of Baldwin Park City Council shall have the option to extend this Agreement, up to three additional one-year terms by giving Consultant at least thirty (30) days written notice prior to the expiration of the Term or any extension thereof. Any extended term shall be subject to the same terms and conditions contained herein; provide that Consultant and City shall negotiate any increase in Consultant's hourly rate, but in no event shall the increase exceed the lesser of 3% or the amount the Consumer Price Index ("CPI") for the Los Angeles -Anaheim - Riverside metropolitan area for the month immediately preceding the adjustment date (the "Index Month") as reported by the United States Bureau of Labor Statistics. 3.2 Compensation. Section 3 of the Agreement, Compensation and Method of Payment, is hereby amended as follows: (a) Exhibit "B" of the Agreement entitled "Compensation," is deleted in its entirety and replaced with Attachment 1 ", attached hereto and incorporated herein by the reference. (b) The compensation for this Agreement is increased by an amount of One Million One Hundred Sixty -Five Thousand Six Hundred Seventy -Seven Dollars & 35/100 ($1,165,677.35), so that the total not -to -exceed compensation for the Term, as amended by this Third Amendment, shall not exceed Three Million Three Hundred Twenty - Nine Thousand Three Hundred Seventeen Dollars and 56/100 ($3,329,317.56) for all services performed under the Agreement, without the parties entering into a written amendment to this Agreement. The above amount shall include all costs, including, but not limited to, any business expenses incurred by Consultant. Notwithstanding the not to exceed amount, Consultant shall only incur such costs as are reasonable and necessary in performing this Agreement in the best interests of the City. If at any time Consultant estimates the cost of performing the services will be exceeded, Consultant shall immediately notify the City in writing, stating the estimated amount necessary to complete the services under this Agreement. The City has no obligation to pay any costs incurred by Consultant in excess of the not to exceed amount in the absence of an amendment to this Agreement. 3.3 Remaining Provisions of Agreement. Except as otherwise specifically set forth in this Third Amendment, the remaining provisions of the Agreement, as amended, shall remain in full force and effect. CITY OF BALDWIN PARK go Emmanuel J. Estrada Mayor ATTEST: in City Clerk Christopher Saenz KINGDOM CAUSES, DBA CITY NET, INC. M Brad Fieldhouse Executive Director/CEO APPROVED AS TO FORM: Norma Tabares City Attorney Baldwin Park Serenity Homes Annual Operations Budget (16 units, 64 residents, 64 beds) ' September 22, 2024 - September 21, 2025 Regional Shelter Deputy Direct Project compliance with management, operations and public safety standards $52.65 12 52 1 0.30 $32,853.60 Site Manager Project supervision and program implementation $46.25 40 52 1.00 $96,193.76 Res Coordinator, AM Shift Facility oversight, meals, program coordination, etc. $29.39 40 52 2.80 $171,164.45 Res Coordinator, PM Shifts Facility oversight, meals, program coordination, etc. $30.67 40 52 5.60 $357,249.98 Case Manager II Housing case management and navigation/McKinney Vento Coordinator? $37.58 40 52 1.00 $78,166.40 Data Analyst HMIS data entry, reporting, data compliance $36.26 8 52 0.20 $15,084.16 Community Engagement Align activities with community stakeholders and generate resources for client needs $48.78 5 52 0.13 $12,683.01 Executive leadership Project oversight, quality control, staff deployment, problem solving $101.79 2 52 0.05 $10,585.72 Project Finance Payroll, billing, financial controls $49.15 5 52 1 0.13 $12,778.08 Project HR Staff recruiting, hiring, training, disputes $49.15 4 52 0.10 $10,223.20 Project Operations Inventory, purchasing, technical support $41.23 4 52 0.10 $8,574.96 Labor Subtotal: 11.40 $805,557.32 Local Transportation Client/staff transport (1 vehicle): vehicle lease, gas, vehicle insurance, maintenance $24,960.00 Meals Meals, snacks and beverages $85,000.00 Supplies (all program, client, pet, site) Paper goods for meals, Pet supplies and services leg. vaccinations) when needed, Toiletries, paper goods, trash bags, non -janitorial supplies, PPE for staff and clients (masks, gloves, safety footwear, trash bags, etc.), on site office supplies, staff uniforms, copier, etc. $29,833.65 Client Services Fund Fees, rental assistance and move -in costs for: rapid rehousing, sober living homes, room and board, rooms for rent, relocations, etc. Also fees for documentation, gas card, local transportation, work expenses, etc. $21,926.76 Janitorial/maintenance Handyman for general upkeep, cleanliness, notification of outside maintenance needs $22,500.00 Facilities Furnishing of units: mattresses, matress coverings, linens, etc. $2,500.00 Facilities Pest control $2,400.00 Client Services Subtotal: $189,120.41 Equipment Phones, computers (hardware and software) and equipment $12,000.00 Materials and Supplies IT support and client management software licenses $13,740.00 Materials and Supplies Financial audit $6,840.00 Materials and Supplies Liability Insurance $32,448.96 Operations Expenses Subtotal: $65,028.96 De minimis rate for non- Per 2 CFR 200.414-11, de minimis rate established for non -Federal entities who do not have negotiated $105,970.67 federal entity Indirect Cost Rate. This fee is charged at a rate of 10% to offset expenses incurred by the organization but not billable as direct project expenses. Indirect subtotal: $105,970.67 Annual renewal would require review of rates for costs, materials and supplies plus COLA tied to local consumer price index. New contracts require 90-day startup time and 20% advance payment. Advance payment will be credited proportionately on each monthly invoice. ITEM NO. 10 TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works s'EL�� PREPARED BY: Lena Abdullah, Management Analyst JArruw DATE: August 21, 2024 SUBJECT: Approval of an Appropriation of Funds for Transit Services to Close -Out Fiscal Year 2023-24 _Y1111 IU /_\A'1 This item seeks City Council consideration for the approval of an appropriation of funds for the City's Transit Operations to cover invoices for services rendered by Southland Transit to close-out Fiscal Year 2023-24. The services were provided per the one-year contract extension approved on March 6, 2024. The expenditures are attributed to an increase in fees for fixed -route service and expansion of Dial -a -Ride to include weekend service. The changes led to an increase in costs for services provided during the months of March, April, and May of 2024 which included procurement of CNG fuel. However, with the service modifications implemented by the revised agreement these costs are expected to be largely reduced during Fiscal Year 2024-25. RECOMMENDATION It is recommended that the City Council authorize the Finance Director to appropriate Prop A Funds in the amount of $233,431.69 for transit services to Account No. 244-50-580-51100-15525 and to make the necessary budget adj ustments. FISCAL IMPACT There is no impact to the General Fund. Funds are available in the unappropriated fund balance for Fund 244 — Prop A. The funds have been allocated and approved by LACMTA specifically for transit operations. Appropriation p Amount Fund 244 — Prop A I Appropriate to Acct. No. 244-50-580-51100-15525 $233,431.69 Total Available Funds $233,431.69 BACKGROUND Southland Transit, Inc. (STI) has been the City's transit service operator for over 30 years. Starting as San Gabriel Valley Transit in 1994, The City of Baldwin Park was one of its first clients. Over the years, through various contract awards and contract extensions, STI has continued providing transit services for Fixed Route and Dial - A -Ride bus operations. DISCUSSION On March 6, 2024, the City Council approved a 1-year Transit Services Agreement (TSA) with Southland Transit to continue to operate the City's fixed route and dial -a -ride services as well as provide bus maintenance with a possible extension of one additional year. The TSA established a new interim Revenue Hourly Rate of $84.40 not including the cost of fuel. The rate is based on similar operations and transit services comparable to the rate structure as that of neighboring cities. The new rate was structured largely in response to industry hardships faced by most transit operators, including but not limited to, low ridership, increased operational expenses, increased fuel cost, and struggles to retain reliable and qualified drivers. Recognizing these challenges, staff proposed that a transit study be prepared to effectively address the City's transit challenges and to implement a reimagined program that is modern, more efficient, sustainable, and most importantly, one that meets the needs of the residents. Page I / 2 The TSA also called out for a reduction in service hours for fixed -route and the addition of weekend service for dial -a -ride. To eliminate rider confusion, STI continued to provide services per the published schedule, notwithstanding the new interim rate. The new schedule was completed and implemented at the beginning of June 2024 and will run until such time that staff completes the transit study and proposes recommendations to the City Council based on its findings. ALTERNATIVES The City Council may provide staff with alternative direction. CEQA REVIEW Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters, it has been determined that the action does not constitute a "project" under CEQA. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. None Page 2/2 ITEM NO. 11 TO: Honorable Mayor and Members of the City Council �A LDhr! ` Hcso�'• FROM: Sam Gutierrez, Director of Public Works PREPARED BY: Lena Abdullah, Management Analyst . S1�IaG1 BRIEL VALtEY''",_DATE: August 21, 2024 JAW SUBJECT: Approval of Memorandum of Agreement with the San Gabriel Valley Council of Governments for participation in the San Gabriel Valley Regional Food Recovery Program. SUMMARY This request seeks to provide approval for the City Manager to execute the Memorandum of Agreement between the San Gabriel Valley Council of Governments (SGVCOG) and the City of Baldwin Park for participation in the San Gabriel Valley Regional Food Recovery Program ("Program"). RECOMMENDATION It is recommended that the City Council authorize the City Manager to execute the Memorandum of Agreement with the San Gabriel Valley Council of Governments. FISCAL IMPACT There is no fiscal impact to the general fund. The SGVCOG is the direct recipient of CalRecycle's Round Two SB 1383 Local Assistance Grant and will use the city's allocation to cover the cost of the City's participation in the Program. BACKGROUND In September 2016, the passage of Senate Bill 1383 established statewide targets to reduce the disposal of organic waste from landfills and increase recovery of currently disposed edible food for human consumption. To recover 20 percent of edible food that would otherwise be sent to landfills by 2025, SB 1383 requires local jurisdictions to establish food recovery programs and strengthen their existing food recovery networks. City staff are working with the San Gabriel Valley Council of Governments (SGVCOG) to provide a regional approach for SB 1383 compliance. The Regional Food Recovery Program, known as FRESH SGV, was established to help member agencies comply with SB 1383's food recovery mandates and reduce food waste in the San Gabriel Valley. Known as one of the largest regional food recovery programs in California, the Program assesses commercial edible food waste generators, identifies and fosters partnerships with local food recovery organizations, implements outreach and education endeavors, and develops and implements inspection protocols. Last year, the SGVCOG issued grant awards to God's Pantry located in Pomona, Heart of Compassion. located in Montebello, and Foothill Unity Center located in Monrovia to develop regional "food hubs" which help recover and redistribute excess edible food to people experiencing food insecurity. 17 cities are currently participating in FRESH SGV. In Spring 2022, the City was awarded Round One SB 1383 Local Assistance Grant funding from CalRecycle in the amount of $108,044. This non-competitive grant program provided funding to local jurisdictions to assist with the implementation of regulation requirements associated with SB 1.383 In the first round of the grant program, the City had an individual grant agreement with CalRecycle and utilized these funds to pay the SGVCOG for Program services. Round Two of the SB 1383 Local Assistance Grant Program allowed Joint Powers Authorities to apply on behalf of member agencies. Another change to the grant Page 1 / 2 was the increase in the base award for jurisdictions from $20,000 to $75,000, with remaining funds distributed based on per capita calculations. This includes an allocation of $134,660 for the City. With these changes, SGVCOG submitted a regional application for the Round Two Grant and was awarded $2.1 million in funding to implement the Program on participating cities' behalf. Round Two eligible projects include edible food recovery, inspection and enforcement, and education and outreach, among other activities related to SB 1383 implementation. SGVCOG's regional application included funding for the inspection and enforcement program, the hub development program to continue the recovery of excess edible food, city -specific programs, and project management costs for SGVCOG staff and consultants. DISCUSSION The City and the SGVCOG previously entered into a MOA in which the SGVCOG coordinated Program services and was reimbursed by the City. The SGVCOG is now the direct recipient of the CalRecycle grant funding on behalf of the City. As the direct recipient of CalRecycle grant funding, the SGVCOG will utilize the grant funds to continue to provide Program services in the City. The proposed MOA outlines the terms, services, and respective responsibilities of the SGVCOG and the City to support the Program. The agreement term begins on July 31, 2024, and extend until all work is completed under this MOA. ALTERNATIVES City Council may choose not to accept this amendment and provide staff with alternate direction for further coordination with SGVCOG CEQA REVIEW The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. 2024 MOA with SGVCOG for CalRecycle Food Recovery Program Page 2/2 MEMORANDUM OF AGREEMENT BETWEEN THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS AND THE CITY OF BALDWIN PARK FOR PARTICIPATION IN THE SAN GABRIEL VALLEY REGIONAL FOOD RECOVERY PROGRAM This Memorandum of Agreement ("MOA") is dated for identification purposes as of August 21, 2024 by and between the City of Baldwin Park, a municipal corporation ("City"), and the San Gabriel Valley Council of Governments, a California joint powers authority ("SGVCOG"). City and SGVCOG may be referred to herein collectively as the "Parties" or individually as a "Party." RECITALS: A. The passage of SB 1383 (Zara, 2016) implemented statewide targets to reduce statewide disposal of organic waste and increase recovery of currently disposed edible food for human consumption. Specifically, SB 1383 aims to recover at least 20% of currently disposed edible food for human consumption by 2025. The California Department of Resources Recycling and Recovery (CalRecycle) has developed regulations entitled "Short-lived Climate Pollutants: Organic Waste Reductions" (hereafter "SLCP Regulations"), which regulations are codified at Chapter 12 of Division 7 of Title 14 of the California Code of Regulations, sections 18981.1 et seq.1 B. To recover 20% of edible food that would otherwise be sent to landfills by 2025, SB 1383 requires local jurisdictions to establish food recovery programs and strengthen their existing food recovery networks. C. The SGVCOG was established to have a unified voice to maximize resources and advocate for regional and member interests to improve the quality of life in the San Gabriel Valley by the member cities and other local governmental agencies and has established and is administering a Regional Food Recovery Program (the "Program"). D. City and the SGVCOG previously entered into a Memorandum of Agreement ("Original MOA") to provide Program services, wherein the SGVCOG coordinated such services and was reimbursed by the City. The SGVCOG is now the direct recipient of the OWR 4 CalRecycle 1383 Local Assistance Grant for Program services on behalf of the City. The City has expressed its desire to continue to receive such Program services, which will be funded by the SGVCOG. E. City and SGVCOG desire to set forth the terms of their ongoing collaboration with respect to this effort in this MOA and further agree as follows: UNNEWAREM The above Recitals are made a substantive part of this MOA. i All Section references herein are to Title 14 of the California Code of Regulations unless otherwise stated. 1596561.1 II. TERM: A. The term of this MOA shall commence on July 31, 2024, and shall continue through the completion of all work completed under this MOA. The term of this MOA may be extended by mutual written agreement of the Parties. III. RESPONSIBILITIES OF THE PARTIES: A. SGVCOG Responsibilities: 1. Manage and administer CalRecycle and consultant agreements to ensure successful implementation of the Program. 2. Manage the budget for the Program, which includes utilizing any surplus funds from the Original MOA to support Program implementation. Manage invoicing and payments to be made to consultants. 3. Provide a point -of -contact to serve as the SGVCOG's Project Manager. 4. Respond to and address City questions regarding Program implementation. 5. Coordinate conference calls and/or meetings with City and consultant as necessary. 6. Hold joint city food recovery meetings to support information sharing. 7. Provide support to the selected regional food recovery hub(s) and the food recovery network. 8. Review submitted invoices from the City. Upon receipt of a proper invoice, reimburse the City up to a not to exceed amount of $28,852.00, as described in the budget attached in Attachment B (the "Project Budget") for expenditures that are in compliance with the CalRecycle grant. 9. Provide payment to the City for eligible expenses within 30 days of approval of City's invoice. B. City Responsibilities: 1. Maintain membership in the SGVCOG during the entire term of the Program. 2. Designate a point -of -contact to serve as the City's Project Manager to provide direction and support and manage the day-to-day coordination with the SGVCOG and consultants. 3. Respond to requests, provide data and information as requested, review materials, and provide input to the SGVCOG and its consultants to support the implementation of the Program. 4. Coordinate City resources as needed to facilitate implementation of the Program within the City. 5. Participate in scheduled monthly conference calls and/or meetings with the SGVCOG and consultants throughout the term of the Program. 6. Participate in monthly joint city food recovery meetings. 7. Review and provide comments to, as applicable, consultant or the SGVCOG, on deliverables as necessary. Approve within five (5) business days any deliverables that can be approved by staff or ten (10) business days any items that need to be approved by city attorney or city manager. 8. Provide feedback and elevate questions to the SGVCOG's Project Manager 1596561.1 on the implementation of the Program. �. Comply with requirements of jurisdictions under SB 1383. 10. Expend funds on goods, equipment, and services consistent with the Scope of Work and Project Budget. 11. Submit detailed invoices to the SGVCOG in accordance with the Scope of Work and Project Budget. Reimburse the SGVCOG for payments the SGVCOG has made to the City for City expenditures that are later determined by the SGVCOG through an audit or otherwise, to be not in compliance with the Scope of Work or Project Budget. II. INELIGIBLE EXPENSES: A. Work within the Scope of Work and Project Budget but funded by another source. B. Work or expenditures not completed during the term of this MOA, including work performed prior to the effective date of this MOA. C. Any other activities or expenditures not set forth in Attachment A or Attachment B. III. INVOICING: A. City shall submit invoices for any eligible expenses on a quarterly basis. Grantee must provide all necessary documentation, including but not limited to timesheets, invoices, or receipts, as support for the invoice. City shall not invoice the SGVCOG for expenditures which require the SGVCOG's pre -approval, and such pre - approval was not obtained. IV. AMENDMENTS: A. For any change which materially affects the project scope of work, or in any way modifies any term or condition included under this MOA, an amendment to the MOA shall be prepared and executed by the City and by the SGVCOG for such change to be effective. B. Minor changes to the project scope of work or budget may be approved by the SGVCOG's Project Manager, who shall in writing and in his or her reasonable discretion determine whether the change is minor. Any increase in the not to exceed amount of this MOA shall require an amendment. IV. PROJECT MANAGEMENT: A. For the purposes of this MOA, SGVCOG designates the following individual as its Project Manager: Mackenzie Bolger, Principal Management Analyst, whose contact information is set forth below. 1596561.1 B. For the purposes of this MOA, the City designates the following individual as its representative: Sam Gutierrez, whose contact information is set forth below. C. Either Party may change the designations set forth herein upon written notice to the other Party. V. DEFAULT; REMEDIES: A. Default. A "Default" under this MOA is defined as any one or more of the following: (i) failure of either Party to comply with the terms and conditions contained in this MOA; and/or (ii) failure of either Party to perform its obligations set forth herein satisfactorily or make sufficient progress towards completion of the Regional Food Recovery Program. B. Remedies. In the event of a Default by either Party, the non -defaulting Party will provide a written notice of such Default and thirty (30) days to cure the Default. In the event that the defaulting Party fails to cure the Default or commit to cure the Default and commence the same within such 30-day period and to the satisfaction of the non -defaulting Party, the non -defaulting Party may terminate this MOA. Such termination shall be effective immediately upon the provision of written notice by the non -defaulting Party to the defaulting Party. The remedies described herein are non-exclusive. In the event of a Default by either Party, the non -defaulting Party shall have the right to seek any and all remedies available at law or in equity. V. INDEMNIFICATION: A. City agrees to defend, indemnify, and hold free and harmless the SGVCOG, its member agencies, and their respective elected and appointed boards, officials, officers, agents, employees, and volunteers, at City's sole expense, from and against any and all claims, actions, suits, or other legal proceedings brought against the SGVCOG, its member agencies, and their respective elected and appointed boards, officials, officers, agents, employees, and volunteers arising out of or relating to the acts or omissions of City in connection with this MOA. B. SGVCOG agrees to defend, indemnify, and hold free and harmless the City, its employees, officials, officers, agents and volunteers, at SGVCOG's sole expense, from and against any and all claims, actions, suits, or other legal proceedings brought against the City, its employees, officials, officers, agents and volunteers arising out of or relating to the acts or omissions of SGVCOG in connection with this MOA. VII. INSURANCE: A. City and SGVCOG shall maintain and keep in full force and effect during the term of this MOA insurance or a program of self-insurance against claims for injuries to persons or damages to property which may arise in connection with 1596561.1 City's or SGVCOG's performance of its obligations hereunder. VIII. OTHER TERMS AND CONDITIONS: A. Notices. All notices required herein shall be sent by email, except for a notice of termination, default, or failure to cure, which shall be sent by certified mail, postage pre -paid, return receipt requested. Either Party may change its Project Manager or contact upon written notice to the other Party and shall promptly update the other Parry in writing of any such changes. To SGVCOG: Mackenzie Bolger Principal Management Analyst 1333 S. Mayflower Ave., Suite 360 Monrovia, CA 91016 (626) 214-1316 mbol�er@sfzvcog oriz with a copy to: Marisa Creter Executive Director 1333 S. Mayflower Ave., Suite 360 Monrovia, CA 91016 Increter &s Yvco ,%or To City: Enrique Zaldivar Chief Executive Officer/City Manager 14403 E. Pacific Ave. Baldwin Park, CA 91706 ezaldivar@baldwinpark.com with a copy to: Sam Gutierrez Director of Public Works 14403 E. Pacific Ave. Baldwin Park, CA 91706 626-960-4011 ext. 460 sgutieffez@baldwinpark.com B. No Partnership. This MOA is not intended to be, and shall not be construed as, an agreement to form a partnership, agency relationship, or a joint venture between the Parties. Except as otherwise specifically provided in the MOA, neither Parry shall be authorized to act as an agent of or otherwise to represent the other Party. C. Entire MOA. This MOA constitutes the entire understanding between the Parties with respect to the subject matter herein and supersedes any and all other prior writings and oral negotiations. This MOA may be modified only in writing and signed by the Parties in interest at the time of such modification. 1596561.1 D. Governing. This MOA shall be governed by and construed under California law and any applicable federal law without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this MOA, the Parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California. E. Excusable Delays. Neither Party shall be considered in default in the performance of its obligations hereunder to the extent that the performance of any such obligation is prevented or delayed by unforeseen causes including acts of God, floods, earthquakes, fires, acts of a public enemy, pandemic, epidemic, and government acts beyond the control and without fault or negligence of the affected Party. Each Party hereto shall give notice promptly to the other of the nature and extent of any such circumstances claimed to delay, hinder, or prevent performance of any obligations under this MOA. F. Waiver. Waiver by any Party to this MOA of any term, condition, or covenant of this MOA shall not constitute a waiver of any other term, condition, or covenant. No waiver of any provision of this MOA shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. G. Headings. The section headings contained in this MOA are for convenience and identification only and shall not be deemed to limit or define the contents to which they relate. H. Assi ng ment. Neither Party may assign its interest in this MOA, or any part thereof, without the prior written consent of the other Party. Any assignment without consent shall be void and unenforceable. I. Severability. If any provision of this MOA is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way. J. Authority to Execute. The person executing this MOA on behalf of a Party warrants that they are duly authorized to execute this MOA on behalf of said Party, and that by doing so said Party is formally bound to the provisions of this MOA. K. Counterparts. This MOA may be executed in multiple counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. L. Electronic Signatures. This MOA may be executed with electronic signatures in accordance with Government Code Section 16.5. Such electronic signatures will 1596561.1 be treated in all respects as having the same effect as an original signature. [Signature page to follow.] 1596561.1 IN WITNESS WHEREOF, the Parties hereto have caused this MOA to be executed and to be effective on the date it has been fully executed by the Parties as set forth below. FOR THE CITY OF BALDWIN PARK: By: Enrique C. Zaldivar City Manager Date: ATTEST: Christopher Saenz City Clerk APPROVED AS TO FORM: Norma Tabares City Attorney FOR THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS: By: Marisa Creter Executive Director Date: APPROVED AS TO FORM: David DeBerry General Counsel 1596561.1 ATTACHMENT A - SCOPE OF WORK The SGVCOG Regional Food Recovery Program services under this agreement include the following: Program Management SGVCOG will organize meetings with the City and SGVCOG representatives to discuss the project deliverables and receive feedback on the project progress. The SGVCOG will also the following program management duties: 0 Oversee consultant work, • Track program budget, and • Monitor, amend, and enforce contracts Inspections and Enforcement • Identification of food recovery organizations (FROs) and Tier 1 and Tier 2 edible food generators (EFGs) within the City • Annual inspections of Tier 1 and 2 EFGs and FROs in the City, with reports of inspection outcomes • Assessment of total amount of edible food generated by Tier 1 and 2 EFGs and available capacity of FROs to accept edible food Public Outreach and Engagement Regional workshops to educate grocery stores, restaurants, and food recovery organizations on regulations and to share best practices and resources 0 Development of outreach materials, such as SB 1383 fliers One-on-one engagement with Tier 1 and Tier 2 EFGs and FROs to provide education and guidance on 1383 compliance Food Recovery Hub Development/FRO Support • Coordination with and support of food recovery hubs to expand the region's capacity to recover food and address food insecurity Support to smaller food recovery organizations to allow more local groups to sustain operations and comply with SB 1383 City -Specific Services The SGVCOG has also allocated funds to support city -specific SB 1.383 initiatives, which may include organics procurement, supplies, software, SB 1383 implementation staff time, or other pre - approved purchases. The budget for such services is outlined in Attachment B. The SGVCOG has allocated a total not -to -exceed amount of 28,852.00 to support city -specific SB 1383 initiatives as outlined in Table 1. Table 1. Budget Category Descri Lion Total Funds Education and Outreach City Outreach $28,852.00 Total Budget $28,852.00 ITEM NO. 12 FROM: SAID GABRIEL "" b DATE: �n JA+Ww SUBJECT Honorable Mayor and Members of the City Council Robert Lopez, Chief of Police August 21, 2024 Implementation of Unmanned Aerial System (UAS) Program for The Baldwin Park Police Department SUMMARY The Baldwin Park Police Department seeks City Council approval to implement policies and guidelines to establish an Unmanned Aerial System (UAS) program to enhance its capabilities in protecting and serving the community. This program would involve acquiring and deploying small, remotely operated aerial devices (drones) for various law enforcement operations. Following a study session before the City Council held on August 7, 2024, where feedback was gathered and incorporated, staff now requests Council approval for the program implementation, adoption of the proposed UAS policy, and authorization for the Police Chief to make necessary adjustments to the program as needed, subject to review by the City Attorney. The purpose of this request is to equip the Department with advanced technology that can improve response times, increase officer safety, and enhance overall public safety while maintaining strong oversight and community trust. As part of this program, a comprehensive UAS. Standard Operating Procedures manual has been developed to guide the safe and effective use of this technology. RECOMMENDATION It is recommended that the City Council: 1. Approve the implementation of Policy 605 to establish guidelines for the use of an Unmanned Aerial System (UAS) Program for the Baldwin Park Police Department; and 2. Adopt the proposed UAS Policy and Standard Operating Procedures Manual; and 3. Authorize the Police Chief to make necessary adjustments to the program and policy as needed, subject to review by the City Attorney. FISCAL IMPACT The fiscal impact of the UAS program is yet to be determined. All expenses will be funded through the Police Department's federal asset forfeiture account (205-30-340-58110-00000), with no impact on the City's general fund. BACKGROUND In early 2024, the Baldwin Park Police Department identified the potential benefits of implementing an Unmanned Aerial System (UAS) program to enhance its ability to protect and serve the community. The Department began researching best practices, consulting with other agencies that have successfully implemented UAS programs, and developing a comprehensive policy to govern the use of this technology. Page 1 / 3 On May 15, 2024, the Department included the anticipated acquisition of drone equipment in the 2024 annual military equipment report, which was presented to and approved by the City Council. This initial step allowed for budgetary considerations and opened the door for further exploration of a UAS program. The Department will present an amended annual military equipment report at a later City Council meeting with additional information about the costs associated with training, acquisition, and maintenance of the UAS program. Following the approval of the 2024 annual military equipment report, the department developed a draft UAS policy, drawing from model policies and best practices recommended by organizations such as the International Association of Chiefs of Police (IACP) and the Police Executive Research Forum (PERF). The policy was crafted to ensure strict adherence to constitutional rights, privacy protections, and Federal Aviation Administration (FAA) regulations. In keeping with our commitment to transparency and community engagement, the Department announced a community meeting to discuss the proposed UAS program. This announcement was posted on the Department's website and social media platforms on June 17, 2024, providing 30 days for public review prior to the meeting. On Thursday, July 18, 2024, the Baldwin Park Police Department hosted a community engagement meeting at the Arts and Recreation Center. Department representatives presented the proposed UAS program, including its potential benefits, usage policies, and privacy safeguards. Community members were encouraged to ask questions, voice concerns, and provide feedback on the program. On August 7, 2024, the Department held a study session at the City Council special meeting to solicit input from City Councilmembers. The feedback received during the study session was valuable and has been incorporated into the final proposed Standard Operating Procedures Manual. Key concerns raised by the City Council included privacy protections, data retention, and program oversight. The Department has addressed these concerns in this report's policy and implementation plan. This staff report represents the culmination of months of research, policy development, and community engagement. It seeks City Council approval to implement a UAS program that will enhance public safety while respecting our community members' privacy and civil liberties. ANALYSIS The UAS program will enhance the Department's ability to respond to various situations, including search and rescue missions, crime scene documentation, and tactical operations. The proposed policy ensures strict adherence to constitutional rights, privacy protections, and Federal Aviation Administration (FAA) regulations. The UAS Policy (Policy 605) and the Standard Operating Procedures Manual outline acceptable uses, prohibited activities, training requirements, and accountability measures. The Standard Operating Procedures Manual is intended to supplement Policy 605. The attached UAS Policy and UAS Standard Operating Procedures Manual provide full program details, including specific uses, privacy protections, operational procedures, training requirements, and safety protocols. The adoption of the UAS Policy and the Standard Operating Procedures Manual will initiate the Department's application for permits to operate UAS with the FAA. ALTERNATIVES 1. Do not approve the UAS program implementation. This would limit the Department's ability to enhance its operational capabilities and potentially impact public safety. 2. Request modifications to the proposed policy or program before approval. Page 2 / 3 LEGAL REVIEW The City Attorney's office has reviewed the proposed Unmanned Aerial System (UAS) Policy and this staff report to ensure compliance with all applicable laws and regulations. ATTACHMENTS 1. Proposed Baldwin Park Police Department UAS Policy 2. Proposed Baldwin Park Police Department UAS Standard Operating Procedures Page 3 / 3 Baldwin Park Police Department Baldwin Park PD Policy Manual Unmanned Aerial System 605.1 PURPOSE AND SCOPE The purpose of this policy is to establish guidelines for the use of an unmanned aerial system (UAS) and for the storage, retrieval and dissemination of images and data captured by the UAS. 605.1.1 DEFINITIONS Definitions related to this policy include: Unmanned aerial system (UAS) - An unmanned aircraft of any type that is capable of sustaining directed flight, whether preprogrammed or remotely controlled (commonly referred to as an unmanned aerial vehicle (UAV)), and all of the supporting or attached systems designed for gathering information through imaging, recording or any other means. 605.2 POLICY Unmanned aerial systems may be utilized to enhance the department's mission of protecting lives and property when other means and resources are not available or are less effective. Any use of a UAS will be in strict accordance with constitutional and privacy rights and Federal Aviation Administration (FAA) regulations. 605.3 PRIVACY The use of the UAS potentially involves privacy considerations. Absent a warrant or exigent circumstances, operators and observers shall not intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy (e.g., residence, yard, enclosure). Operators and observers shall take reasonable precautions to avoid inadvertently recording or transmitting images of areas where there is a reasonable expectation of privacy. Reasonable precautions can include, for example, deactivating or turning imaging devices away from such areas or persons during UAS operations. 605.4 PROGRAM COORDINATOR The Chief of Police will appoint a program coordinator who will be responsible for the management of the UAS program. The program coordinator will ensure that policies and procedures conform to current laws, regulations, and best practices and will have the following additional responsibilities: • Coordinating the FAA Certificate of Waiver or Authorization (COA) application process and ensuring that the COA is current, and/or coordinating compliance with FAA Part 107 Remote Pilot Certificate, as appropriate for department operations. • Ensuring that all authorized operators and required observers have completed all required FAA and department -approved training in the operation, applicable laws, policies, and procedures regarding use of the UAS. • Developing uniform protocol for submission and evaluation of requests to deploy a UAS, including urgent requests made during ongoing or emerging incidents. Copyright Lexipol, LLC 2024/07/18, All Rights Reserved.**DRAFT** Unmanned Aerial System - 1 Published with permission by Baldwin Park Police Department Baldwin Park Police Department Baldwin Park PD Policy Manual Unmanned Aerial System Deployment of a UAS shall require written authorization of the Chief of Police or the authorized designee, depending on the type of mission. • Coordinating the completion of the FAA Emergency Operation Request Form in emergency situations, as applicable (e.g., natural disasters, search and rescue, emergency situations to safeguard human life). • Developing protocol for conducting criminal investigations involving a UAS, including documentation of time spent monitoring a subject. • Implementing a system for public notification of UAS deployment. • Developing an operational protocol governing the deployment and operation of a UAS including but not limited to safety oversight, use of visual observers, establishment of lost link procedures, and secure communication with air traffic control facilities. • Developing a protocol for fully documenting all missions. • Developing a UAS inspection, maintenance, and record -keeping protocol to ensure continuing airworthiness of a UAS, up to and including its overhaul or life limits. • Developing protocols to ensure that all data intended to be used as evidence are accessed, maintained, stored, and retrieved in a manner that ensures its integrity as evidence, including strict adherence to chain of custody requirements. Electronic trails, including encryption, authenticity certificates, and date and time stamping, shall be used as appropriate to preserve individual rights and to ensure the authenticity and maintenance of a secure evidentiary chain of custody. • Developing protocols that ensure retention and purge periods are maintained in accordance with established records retention schedules. • Facilitating law enforcement access to images and data captured by the UAS. • Recommending program enhancements, particularly regarding safety and information security. • Ensuring that established protocols are followed by monitoring and providing periodic reports on the program to the Chief of Police. • Maintaining familiarity with FAA regulatory standards, state laws and regulations, and local ordinances regarding the operations of a UAS. 605.5 USE OF UAS Only authorized operators who have completed the required training shall be permitted to operate the UAS. Use of vision enhancement technology (e.g., thermal and other imaging equipment not generally available to the public) is permissible in viewing areas only where there is no protectable privacy interest or when in compliance with a search warrant or court order. In all other instances, legal counsel should be consulted. UAS operations should only be conducted consistent with FAA regulations. Copyright Lexipol, LLC 2024/07/18, All Rights Reserved. ***DRAFT** Unmanned Aerial System - 2 Published with permission by Baldwin Park Police Department Baldwin Park Police Department Baldwin Park PD Policy Manual Unmanned Aerial System 605.6 PROHIBITED USE The UAS video surveillance equipment shall not be used: • To conduct random surveillance activities. • To target a person based solely on actual or perceived characteristics, such as race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, economic status, age, cultural group, or disability. • To harass, intimidate, or discriminate against any individual or group. • To conduct personal business of any type. The UAS shall not be weaponized. 605.7 RETENTION OF UAS DATA Data collected by the UAS shall be retained as provided in the established records retention schedule. Copyright Lexipol, LLC 2024/07/18, All Rights Reserved. ***DRAFT*** Unmanned Aerial System - 3 Published with permission by Baldwin Park Police Department F? Preface The following procedures are intended to promote the safe, efficient, and lawful operation of the Baldwin Park Police Department's (BPPD) unmanned aerial systems (UAS). Above all else, safety is the primary concern in every operation, regardless of the nature of the mission. This manual was created to supplement, not replace, Baldwin Park Police Department policy §605 Unmanned Aerial System UAS) Operations. Philosophy & Mission Statement The Baldwin Park Police Department's Unmanned Aerial System (UAS) program aims to enhance public safety, increase operational effectiveness, and promote innovation in law enforcement practices. We aim to provide airborne support to police operations safely, responsibly, and transparently to preserve the peace, reduce response times, and increase the quality of life in Baldwin Park. Our philosophy is to balance the benefits of UAS technology with our community's privacy rights and civil liberties. We are committed to using UAS only for authorized law enforcement while maintaining the highest accountability, transparency, and community trust standards. The Baldwin Park Police Department's UAS program directly supports our mission to protect and serve our community with integrity, professionalism, and respect. By providing enhanced situational awareness, improving officer safety, and increasing our ability to respond efficiently to critical incidents, the UAS program strengthens our capacity to safeguard lives and property. This innovative technology allows us to uphold our commitment to public safety while adhering to the highest standards of accountability and transparency, further reinforcing the trust between our department and the community we serve." Community Engagement and Transparency The Baldwin Park Police Department is committed to maintaining open lines of communication with the community regarding our UAS program. We will hold regular community meetings to discuss the UAS program and address public concerns, publish annual reports on UAS usage, including types of missions flown and outcomes, maintain a section on the department website dedicated to UAS operations with policies and procedures, and promptly respond to public inquiries about the UAS program. This commitment to transparency and community engagement is integral to our UAS operations and reflects our dedication to serving the community with integrity and accountability. P3 I. Deployment Protocol The Baldwin Park Police Department's UAS deployment is guided by strict protocols designed to ensure this technology's effective, lawful, and ethical use. These protocols prioritize public safety, respect for privacy rights, and adherence to all applicable laws and regulations. UAS deployments are conducted only for specific, authorized law enforcement purposes and are subject to rigorous oversight and documentation. The following guidelines govern our UAS operations, balancing the benefits of this technology with our commitment to protecting individual rights and maintaining community trust. 1. BPPD UAS may record video and still pictures (no audio) of features on the ground related to public safety and city -owned property and assets. Any data captured outside the focus of flight operations is unintentional or only necessary due to the situation. 2. BPPD does not conduct random surveillance activities of private civilians or property. The use of the UAS is tightly controlled and regulated and not in any way intended to document the activity of private persons 3. Hovering over private property shall be kept to a minimum or only as necessary to accomplish the goal of an individual flight operation. 4. If a location is planned to be flown frequently for monitoring purposes (e.g., hazard assessment or monitoring), owners of adjacent private property should be notified of the flights' stated purpose, frequency, altitude, hours of operation, start and stop dates, and where and how to address complaints and concerns. 5. All authorized missions for BPPD UAS are for: • Situation awareness • Response to crimes in progress or emergent calls for service • Hazard assessment • Disaster response • Mapping • Search and rescue missions • Fire response • Crime scene documentation • Traffic collision documentation • Infrastructure inspection and documentation • Crowd monitoring (not control) • Criminal investigations and intelligence gathering • Arrest/search warrant service • Tactical operations (SRT) • Searches for missing persons • Hostage or barricaded subject situations • CBRNE detection (Chemical, biological, radiological, nuclear, and explosive) • Video/photographs for investigative support • Training • Education (e.g., public events, social media, demonstrations) 6. All data gathered will be reviewed for any inadvertent intrusion to privacy. If found, reasonable efforts will be made to ensure that such information will be permanently masked or obscured within the data files before the release of photos or video internally within BPPD, other City agencies, or to the public 7. BPPD UAS operates strictly within Federal, State, and City laws and regulations. If in doubt, ensure that the proper forms and applications are applied for and obtained before operating the UAS. We balance all operations with the need to accomplish the mission while maintaining public privacy and freedom from intrusion. II. Administration The Baldwin Park Police Department's UAS program focuses on efficiency, accountability, and professionalism. Our administrative structure and procedures are designed to ensure clear lines of responsibility, comprehensive training, and meticulous record -keeping. We prioritize safety, legal compliance, and ethical operations in all aspects of program management. The following guidelines outline our administrative framework, detailing roles, responsibilities, and operational procedures that support our commitment to excellence in UAS operations while maintaining public trust and transparency. 1. Purpose This Standard Operating Procedure (SOP) provides guidelines for the safe and effective operation of Unmanned Aircraft Systems (UAS) by the Baldwin Park Police Department (BPPD). 2. Scope This SOP applies to all BPPD personnel involved in UAS operations. 3. UAS Unit Structure The UAS Unit is structured to ensure clear lines of authority and efficient operations: • Management: Chief of Police, Support Services Captain, UAS Coordinator, UAS Supervisor • Flight Crew: Remote Pilot in Command (RPIC), Visual Observer (VO), Mission Payload Operator 4. Key Responsibilities Key personnel within the UAS Unit have specific responsibilities crucial to the program's success: • UAS Coordinator: Oversees program, maintains records, liaison with FAA • UAS Supervisor: Directs operations, schedules training, ensures compliance • RPIC: Safe operation of UAS, adherence to regulations and procedures • VO: Assists RPIC, maintains a visual line of sight, communicates hazards • Mission Payload Operator: Operates UAS equipment, assists with mission planning 5. Qualifications and Training To ensure the highest standards of professionalism and safety, UAS Unit personnel must meet specific qualifications and undergo regular training: • RPICs must hold a current FAA Part 107 Remote Pilot Certificate • All personnel must complete BPPD-approved UAS training Participate in regular training and proficiency checks as scheduled by the UAS Supervisor. 6. Operations All UAS operations must adhere to strict protocols to ensure safety, compliance, and accountability: • UAS deployments must comply with FAA regulations and BPPD policies • Pre-flight checklist must be completed before each operation • Post -flight procedures must be followed after each operation • Documentation: All flights must be documented in individual logbooks. Flight records must be maintained in department records 7. Maintenance and Storage Proper maintenance and secure storage of UAS equipment are essential for the longevity and reliability of the program: • Regular maintenance as per manufacturer guidelines. • Store all UAS equipment securely in the designated facility. Limit access to authorized personnel only. • Maintain current and accurate maintenance logs. Maintenance logs are to be kept current by designated personnel responsible for updating logs after each maintenance action. 8. Safety and Risk Management Safety is paramount in all UAS operations, and a comprehensive risk management approach is essential: • Safety Officer Responsibilities: Review and disseminate safety information to all UAS personnel. Stay current on UAS safety best practices and regulations • Incident Management: Follow established incident reporting procedures for any safety -related events. Conduct thorough reviews of all reported incidents. • Annual Review: Conduct an annual review of this Standard Operating Procedure (SOP). Update safety procedures based on incident reviews, new regulations, and evolving best practices. 9. Public Relations Effective communication with the public and media is crucial for maintaining transparency and community trust: Media Inquiries: • Direct all media inquiries to the Public Information Officer (PIO) or Watch Commander. UAS personnel should not provide statements to the media without authorization. • Community Engagement: Conduct community outreach activities as directed by the UAS Coordinator. Participate in public education events to inform the community about the UAS program. 10. Complaints and Inquiries: To ensure consistent and appropriate responses, all external feedback about the UAS program must be handled through the proper channels in accordance with department policies on complaint acceptance and processing. • All complaints or inquiries regarding UAS operations must be referred to the UAS Coordinator. For complaints to be accepted, follow the procedures outlined in BPPD Policy § 1010. III. Safety Safety is paramount in all UAS operations, and BPPD is committed to maintaining a safety culture throughout the program. This includes: • The ongoing pursuit of an accident -free workplace, including no harm to people or damage to equipment, the environment, and property. • A culture of open reporting of all safety hazards in which management will not initiate disciplinary action against any personnel who, in good faith, disclose a hazard or safety occurrence due to unintentional conduct. • Conduct regular audits of safety policies, procedures, and practices. Every member of the UAS flight crew has a duty to contribute to the goal of continued safe operations. This contribution takes many forms and includes always operating in the safest manner practicable and never taking unnecessary risks. Any safety hazard, whether procedural, operational, or maintenance -related, must be identified as soon as possible after, if not before, an incident occurs. Any suggestions in the interest of safety should be made to the UAS Coordinator. If any member observes or knows of an unsafe or dangerous act committed by another member, the UAS coordinator must be notified immediately so that corrective action may be taken. 1. Operational Hazard and Occurrence Report (OHOR) Occurrences are unplanned safety -related events, including accidents and incidents that could impact safety. A hazard is something that has the potential to cause harm. The systematic identification and control of all major hazards is foundational to safety. The OHOR concept provides a mechanism to report hazards and occurrences, real and perceived, to those responsible for UAS operations. There is no specific format for the OHOR, as the information provided is what is important, not the format. It should be used without hesitation to report any anticipated, current, or experienced safety hazard or occurrence. Further, the OHOR can be submitted anonymously and to whatever level in the chain of command to get proper attention without fear of reprisal. Written memorandums fully explaining the problem will be given to the UAS coordinator for investigation. Every hazard and occurrence is investigated, and the results and corrective action are communicated to all members. The UAS coordinator or designee will conduct the investigation. In some cases, the services of an independent subject matter expert may be necessary to ensure a thorough and complete investigation. Hazards requiring immediate attention will be brought to the attention of the UAS coordinator verbally without delay. ALL MEMBERS ARE AUTHORIZED TO TAKE ACTION TO CORRECT A HAZARD if, in that member's opinion, the delay will result in an accident or injury. The UAS coordinator will be notified immediately in such situations. 2. Medical Factors Physical and mental fitness are crucial for safe UAS operations, and all personnel must adhere to the following guidelines. • Operators and Observers shall only deploy the UAS when rested and emotionally prepared for the tasks. • Physical illness, exhaustion, emotional problems, etc., seriously impair judgment, memory, and alertness. The safest rule is not to act as an operator or observer when suffering from the above. Members are expected to "stand down" when these problems could reasonably be expected to affect their ability to perform flight duties. • All members shall self -assess their physical condition during pre-flight activities. 7' • Performance can be seriously hampered by prescription and over-the-counter drugs. The UAS Coordinator must be advised anytime such drugs are being taken. If it is determined that the medication being taken could hamper an operator or observer, that member shall be prohibited from the deployment or exercise. No member shall act as an RPIC or VO within eight hours after consumption of any alcoholic beverage, while under the influence of alcohol, or while having an alcohol concentration of 0.04 (FAA Regulation). IV. Training Comprehensive and ongoing training is essential for maintaining a safe and effective UAS program. 1. Objectives The BPPD UAS training program aims to maintain a professional level of competency to ensure safe operations. This includes: • Create and maintain pilot proficiency across each UA platform in service. • Provide crew members with knowledge and experience to help them conduct all assigned missions more effectively and efficiently. • Increase officer safety for ground units and flight crews UAS instructors play a crucial role in maintaining the program's high standards. FAA - certified remote pilots may be given instructor duties, including developing training courses, providing training, and evaluating and documenting students. Instructors are designated by those within the unit and approved by the UAS Coordinator. Instructors should have at least one year of experience on the UAS team and have at least 50 hours of logged pilot -in -command flight time. 2. Training Schedule Regular training ensures ongoing proficiency and compliance. The UAS Coordinator schedules monthly, quarterly, and annual training. Each RPIC is responsible for staying proficient on any UAS platform they are expected to fly or operate. RPICs are encouraged to fly on duty when field activity permits to maintain proficiency. Individual logbooks shall document all flight time for training purposes. Quarterly training shall be documented on a BPPD training memo, with details outlined and supporting documents attached. 3. Initial Training Remote pilots must complete comprehensive initial training before operating a UAV. This training includes, but is not limited to: • Aircraft Components and Systems • Airspace and Aerodynamics • FAA Regulations • Flight Operations and Maneuvers • Emergency Procedures • Mission Scenarios • Privacy and Safety considerations • Visual Observer Responsibilities • Weather and Aeromedical Factors 4. Initial Training for Visual Observers (VO). Visual. Observers must receive specific training to support UAS operations effectively. This training covers: • Responsibility and authority of the Pilot In Command (PIC) • Careless or reckless operation prevention • Alcohol and drug policies • Aviation safety reporting program • Preflight actions • Operating near other aircraft • Right -of -Way Rules • Basic VFR Weather Minimums 5. Recurrent Training Ongoing training is essential to maintaining proficiency and currency. All RP1Cs shall maintain proficiency and currency through regular exercise and flights. Members with no documented training or flight time on a particular UAV type and model within 90 days will have to demonstrate proficiency before their next deployment. Recurrent training includes knowledge of all pertinent UAS/aviation matters. Failure to maintain proficiency and currency can result in removal from UAS responsibilities. 6. Additional Training Considerations Efforts shall be made to accommodate training hours with minimal impact on staffing levels. The UAS coordinator shall approve all requests for outside training. Members are encouraged to attend FAA -sponsored safety seminars, industry conferences, and UAS online training. Training scenarios should simulate real -world scenarios and include emergency situations. They should be briefed and debriefed as closely as possible to real -world operations or events. 10 V. Operating Procedures The following procedures ensure safe, efficient, and compliant UAS operations: 1. Requests for UAS Support UAS support requests must follow established protocol through the watch commander or field sergeant. • If no UAS personnel are on duty, the Watch Commander may authorize off -duty personnel to respond. • The UAS coordinator should be notified if off -duty personnel are requested. 2. Notifications The UAS program is an essential tool in modern law enforcement, enhancing our ability to respond effectively to a wide range of situations while minimizing risks to officers and the public. Proper notifications are crucial for safe UAS operations in shared airspace. • Never fly in controlled airspace without contacting airport authorities and the airport's traffic control facility unless an SGI waiver is obtained. • The RPIC is responsible for obtaining ATC authorizations. • Use FAA -approved applications for airspace authorizations before flying in controlled airspace. • If the airport Advisory Area is to be entered for UAS flight operations, the airport authority must be contacted before flight operations using the Low Altitude Authorization and Notification Capability (LAANC) when available or the traditional notification method via phone contact with the airport's air traffic control tower. • If a manned air unit is requested or responds to the location, they have immediate right-of-way. Proper notifications are crucial for safe UAS operations in shared airspace. Under specific circumstances, notify the Los Angeles County Sheriffs Air Unit at (562)421- 2701 before flight: a) Any sustained flight over 200' AGL (Above Ground Level) b) Any flight in an area where a LASO helicopter was requested to respond c) Night-time operations above 50' AGL d) Operations in areas known for frequent law enforcement air support activity e) UAS flights near county borders or in areas of overlapping jurisdictions f) During large-scale events or emergencies where air support might be deployed 3. UAS Operation Rules The following rules apply unless operating under specific authorizations or emergency conditions. They are designed to ensure compliance with FAA regulations, maintain public safety, and protect individual privacy rights: • Do not operate outside of class G airspace without ATC permission. • Do not fly over people (with specific exceptions). • Maintain a minimum visibility of three miles from the control station. • Do not operate from a moving vehicle unless in a sparsely populated area with VO assistance. • Do not exceed 1.00 MPH ground speed. • Do not use it for random surveillance activities. • Maintain a visual line of sight with the UAS. • Always yield the right of way to manned aircraft. • Operate during daylight hours unless a night operations waiver is obtained. • Do not fly above 400' Above Ground Level (AGL) or 400' above any structure taller than 400 feet. • Only authorized personnel may operate the UAS. • Follow all BPPD and FAA Rules and Guidelines for UAS operations. • Do not operate during severe weather conditions that could impede safe flight. 4. Deployment Priorities UAS support requests are prioritized to ensure efficient use of resources and maximum benefit to public safety. The following list outlines the order of priority for UAS deployments: a. Emergency response operations b. Damage/hazard assessment c. Tactical mission support (warrant service, etc.) d. Hazard monitoring/mapping e. Traffic Collision Reconstruction f. Crime scene mapping g. Asset/facility inspections h. Asset/facility documentation i. Media relations / Community relations event This prioritization ensures that the UAS program is utilized effectively, with the most critical public safety needs addressed first. 5. Flight Boundaries Adherence to airspace regulations is essential for safe and legal UAS operations. The following guidelines ensure compliance with FAA regulations and respect for privacy concerns: • UAS support in controlled airspace requires ATC permission. • Maximum altitude shall not exceed 400 feet AGL or 400 feet within 400 feet of any structure per FAA regulations. • Flights over private property should be minimized and conducted only as necessary for the specific mission. • Operators must be aware of and respect privacy expectations when conducting flights near residential areas. • Special consideration must be given to sensitive locations such as schools, government buildings, and critical infrastructure. Adherence to these flight boundaries is essential for the safety of our operations, compliance with regulations, and respect for community privacy. 6. Personnel Responsibilities for Deployments Successful UAS operations rely on clearly delineating roles and responsibilities for all involved personnel. Each team member plays a crucial part in ensuring safe, effective, and compliant UAS deployments: a. Remote Pilot In Command (RPIC): • Has final authority over UAS operation • Responsible for safe operation and compliance with regulations • Must maintain situational awareness at all times • Responsible for mission documentation The RPIC primarily focuses on flying the UAS safely while adhering to all applicable laws and regulations. b. Visual. Observer (VO): • Assists RPIC in maintaining visual contact with UAS • Responsible for operational aspects of deployment • Assists in maintaining situational awareness and officer safety • Helps with mission documentation The VO plays a critical role in supporting the RPIC by monitoring potential hazards and maintaining overall situational awareness. J2 c. Mission Payload Operator (if applicable): • Operates UAS camera and other payload equipment • Assists in mission planning and execution • Coordinates with RPIC and VO to achieve mission objectives The Mission Payload Operator focuses on gathering the necessary data or imagery to fulfill the mission objectives, allowing the RPIC to concentrate on safe flight operations. 7. Pre-Flight/Post-Flight Actions Thorough pre-flight and post -flight procedures are essential for ensuring safe and effective UAS operations. These procedures help identify potential issues before they become problems and ensure proper documentation of each flight: a. Aircraft Inspections: • RPIC responsible for thorough pre-flight inspection • Any issues affecting safe operation must be resolved before the flight • Use the pre-flight checklist for each flight Pre-flight inspections are crucial for identifying potential mechanical or electronic issues affecting flight safety. b. Weather Assessment: • Gather and assess current weather information before each deployment • Ensure flight will occur within FAA VFR weather requirements Weather conditions can significantly impact UAS performance and safety, making this assessment a critical part of pre-flight procedures. c. Flight Planning: • Review mission objectives and plan flight path • Identify potential hazards and establish mitigation strategies • Ensure all necessary authorizations are in place Proper flight planning helps ensure mission success while minimizing risks to safety and legal compliance. d. Post -Flight Procedures: • Conduct post -flight inspection of UAS • Complete all required documentation, including flight logs and mission reports • Report any issues or incidents to the UAS Coordinator Post -flight procedures are crucial for maintaining the UAS, ensuring proper documentation, and identifying any issues during the flight. 8. Data Handling and Privacy The responsible collection, storage, and use of data gathered during UAS operations is crucial for maintaining public trust and complying with privacy laws. This section outlines our procedures for handling UAS-collected data: a. Data Collection: • Collect only data necessary for the specific mission objectives • Avoid capturing data from areas where there is a reasonable expectation of privacy • Use equipment settings that limit unnecessary data collection These practices ensure that data collection is focused, purposeful, and respectful of privacy rights. 1 b. Data Storage: • Store all collected data securely according to department policies • Limit access to authorized personnel only • Implement appropriate cybersecurity measures to protect stored data Secure storage practices safeguard the integrity of collected data and protect it from unauthorized access or breaches. c. Data Retention: • Retain data only for the period necessary for its intended use • Follow department and legal requirements for data retention periods • Securely delete data that is no longer needed or required to be kept These retention policies balance operational needs with privacy protection and legal compliance. d. Data Use: • Use collected data only for the purposes for which it was collected • Obtain appropriate authorizations for any secondary use of data • Do not share data with third parties unless required by law or with proper authorization Responsible data use practices to maintain the public's trust and ensure the ethical application of UAS-gathered information. e. Privacy Protection: • Respect individuals' reasonable expectation of privacy • Implement measures to protect the privacy of individuals not involved in the operation • Follow all applicable local, state, and federal privacy laws These measures demonstrate our commitment to upholding privacy rights while conducting necessary law enforcement activities. f. Transparency: • Maintain records of all UAS operations and data collection activities • Provide information about UAS operations to the public as appropriate • Respond to public inquiries about UAS operations in a timely and transparent manner Transparency in our UAS operations fosters public trust and accountability in using this technology. 9. Maintenance and Equipment Care Proper maintenance and care of UAS equipment are essential for ensuring safe operations and prolonging the lifespan of the technology. Regular maintenance also helps to prevent equipment failures that could compromise missions or safety. The following guidelines outline our approach to UAS maintenance and equipment care: a. Routine Maintenance: • Follow manufacturer -recommended maintenance schedules for all UAS equipment • Conduct regular inspections of UAS components, including propellers, batteries, and controllers • Keep detailed maintenance logs for each. UAS unit Adhering to these routine maintenance procedures helps ensure the reliability and longevity of our UAS equipment. b. Pre -Flight and Post -Flight Inspections: • Conduct thorough pre-flight inspections before each mission • Perform post -flight inspections to identify any issues that occurred during the flight • Document all inspections in the flight log These inspections are crucial for identifying potential issues before they become safety hazards. c. Battery Care: • Follow manufacturer guidelines for battery charging, storage, and replacement • Monitor battery performance and replace batteries that show signs of degradation • Store batteries in a cool, dry place when not in use Proper battery care is essential for safe UAS operations and maximizing battery lifespan. d. Software Updates: • Regularly check for and install software updates for all UAS components • Ensure all updates are tested before use in field operations • Maintain a log of all software updates Keeping software up-to-date ensures optimal performance and addresses any identified security vulnerabilities. e. Equipment Storage: • Store UAS equipment in a secure, climate -controlled environment when not in use • Use appropriate cases or containers for transportation of UAS equipment • Maintain an inventory of all UAS equipment and accessories Proper storage and inventory management protect our investment in UAS technology and ensure equipment is ready for deployment when needed. f. Repair Procedures: • Only authorized personnel should attempt repairs on UAS equipment • Document all repairs in the maintenance log • Conduct test flights after any significant repairs before returning the UAS to active duty These repair procedures ensure that any issues are addressed correctly and that the UAS is safe after repairs. Consistent adherence to these maintenance and care procedures is crucial for the safety, reliability, and longevity of our UAS program. 10. Emergency Procedures Despite careful planning and maintenance, emergencies can occur during UAS operations. All UAS personnel must be prepared to respond quickly and effectively to various emergencies. The following guidelines outline our approach to handling emergencies: a. Loss of Control Link: • Immediately engage the UAS's return -to -home function if available • If return -to -home is not available, allow the UAS to enter its failsafe mode • Notify nearby air traffic control if the UAS cannot be safely recovered Quick action in control link loss can prevent potential accidents and property damage. b. Battery Failure: �cJ • Initiate an immediate landing at the nearest safe location • If safe landing is not possible, engage emergency procedures to minimize risk to people and property • Document the incident and remove the faulty battery from service Proper response to battery failure is crucial for preventing crashes and potential fires. c. Collision or Crash: • Immediately terminate the flight and assess the situation • Secure the crash site and preserve evidence • Report the incident to the UAS Coordinator and follow department reporting procedures • Conduct a thorough investigation to determine the cause and prevent future occurrences Handling collision or crash incidents is essential for safety, legal compliance, and program improvement. d. Interference with Manned Aircraft: • Immediately land the UAS if a manned aircraft enters the area • Report the incident to air traffic control if contact was made or a near -miss occurred • Document the incident and review procedures to prevent future occurrences Prioritizing the safety of manned aircraft is paramount in all UAS operations. e. Incursion of Unauthorized Persons: • Land the UAS immediately if unauthorized persons enter the operational area • Engage law enforcement response if necessary to secure the area • Do not resume flight until the area is clear and secure Protecting public safety takes precedence over mission objectives in all UAS operations. f. Equipment Malfunction: • Land the UAS as soon as safely possible • Document the malfunction in detail • Remove the UAS from service until the malfunction is addressed and the UAS is cleared for flight Prompt response to equipment malfunctions prevents escalation into more serious incidents. All UAS personnel must be familiar with these emergency procedures and prepared to implement them immediately. Regular training and drills on these procedures are essential for maintaining readiness. I I .Reporting and Documentation Accurate and comprehensive reporting and documentation are essential for maintaining accountability, tracking program effectiveness, and ensuring compliance with regulations. The following guidelines outline our procedures for reporting and documentation: a. Flight Logs: • Maintain detailed flight logs for each UAS operation • Include date, time, location, personnel involved, mission objectives, and flight duration • Document any unusual occurrences or issues encountered during the flight Thorough flight logs provide a valuable record of UAS activities and support program 16 evaluation. b. Incident Reports: • Complete incident reports for any accidents, near -misses, or significant equipment malfunctions • Include detailed descriptions of the incident, actions taken, and outcomes • Submit incident reports to the UAS Coordinator within 24 hours of the incident Prompt and detailed incident reporting is crucial for addressing issues and preventing future occurrences. c. Maintenance Records: • Keep detailed records of all maintenance activities, including routine inspections and repairs • Document date, nature of maintenance, parts replaced, and personnel involved • Retain maintenance records for the life of the equipment Comprehensive maintenance records support equipment reliability and can be crucial in incident investigations. d. Training Documentation: • Maintain records of all training activities, including initial and recurrent training • Document date, type of training, personnel involved, and outcomes • Keep training records up to date and readily accessible Proper training documentation ensures all personnel are current on required skills and knowledge. e. Mission Reports: • Complete a mission report for each UAS deployment • Include mission objectives, outcomes, challenges encountered, and lessons learned • Submit mission reports to the UAS Coordinator within 48 hours of mission completion Mission reports provide valuable insights for program improvement and justify resource allocation. f. Annual Program Report: • Compile an annual report summarizing UAS program activities, achievements, and challenges • Include statistics on flights, missions, training, incidents, and equipment status • Present the annual report to department leadership and make it available to the public as appropriate The annual report promotes transparency and aids in long-term program planning. All UAS program personnel are responsible for accurate and timely reporting and documentation. These records not only fulfill legal and regulatory requirements but also contribute to the continuous improvement of our UAS program. 1.2. Program Evaluation and Continuous Improvement Regular evaluation and continuous improvement efforts are essential to ensure the ongoing effectiveness and relevance of our UAS program. This section outlines our approach to assessing and enhancing the program: a. Regular Performance Reviews: • Conduct quarterly reviews of program performance • Analyze mission success rates, equipment reliability, and personnel proficiency • Identify areas for improvement and develop action plans Regular performance reviews help maintain high standards and address issues promptly. b. Technology Assessment: • Stay informed about advancements in UAS technology • Evaluate new equipment and software for potential adoption • Conduct pilot programs for promising new technologies Keeping pace with technological advancements ensures our program remains capable and efficient. c. Policy and Procedure Updates: • Review and update SOPs annually or as needed • Incorporate lessons learned from operations and industry best practices • Ensure all updates are communicated to personnel and reflected in training Regular policy reviews keep our procedures current and effective. d. Feedback Mechanisms: • Establish channels for personnel to provide feedback on the program • Regularly solicit input from stakeholders, including other departments and community members • Use feedback to inform program improvements Diverse feedback sources provide valuable insights for program enhancement. e. Benchmarking: • Compare our program performance against other law enforcement UAS programs • Participate in industry conferences and forums to share and gather best practices • Collaborate with other agencies to enhance mutual capabilities Benchmarking helps ensure our program meets or exceeds industry standards. f. Training Program Evaluation: • Regularly assess the effectiveness of initial and recurrent training • Update training curricula based on operational experiences and new requirements • Explore new training methodologies and technologies Ongoing enhancement of our training program supports personnel proficiency and safety. g. Community Engagement Assessment: • Evaluate the effectiveness of our community outreach efforts • Gather and analyze public perception data regarding the UAS program • Adjust engagement strategies based on community feedback. Maintaining positive community relations is crucial for the program's long-term success. By committing to ongoing evaluation and improvement, we ensure that our UAS program continues to serve as an effective tool in our law enforcement efforts while maintaining the trust and support of our community. IV. CONCLUSION !- This Standard Operating Procedure (SOP) document serves as a comprehensive guide for the safe, effective, and ethical operation of our Unmanned Aircraft System (UAS) program. It covers all aspects of our UAS operations, from administration and training to deployment procedures and emergency protocols. Key points to remember: • Safety is our top priority in all UAS operations • Adherence to FAA regulations and local laws is mandatory • Respect for privacy and civil liberties must be maintained at all times • Proper training and ongoing skill development are crucial for all UAS personnel • Documentation and reporting are essential for program accountability and improvement • Regular evaluation and continuous improvement efforts keep our program current and effective All personnel involved in UAS operations are expected to be familiar with and adhere to the procedures outlined in this document. As our program evolves and new challenges or opportunities arise, this SOP will be reviewed and updated accordingly. By following these guidelines, we ensure that our UAS program remains a valuable asset to our department and the community we serve while upholding the highest standards of professionalism and integrity. This conclusion summarizes the key points of the SOP and reinforces the importance of adherence to the procedures outlined in the document. ITEM NO. 13 �L��. TO: Honorable Mayor and Members of the City Council FROM: Ron Garcia, Director of Community Development sa�'EL� : PREPARED BY: Michelle Bravo, Housing Programs Coordinator - JAT4"J DATE: August 21, 2024 SUBJECT: Public Hearing and Approval of Substantial Amendment No. One to the FY 2024-25 Annual Action Plan. SUMMARY Each year the City of Baldwin Park prepares an Annual Action Plan in connection with the Five -Year Consolidated Plan which details how the City will allocate federal Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) program funds from the U.S. Department of Housing and Urban Development. The 2024-25 Annual Action Plan was adopted by this City Council on May 15, 2024. The purpose of the August 21, 2024 public hearing is for the City Council to review and adopt a proposed substantial amendment to the FY 2024-25 Annual Action Plan. The purpose of the amendment is to cancel the Family Service Center that was previously awarded $22,449 in CDBG public service funds and reallocate those funds to the Baldwin Park Senior Center. RECOMMENDATION It is recommended that the City Council hold a Public Hearing and approve Substantial Amendment No. One to the 2024-25 Annual Action Plan and authorize the Director of Finance make the necessary appropriation and budget adjustments. FISCAL IMPACT There is no fiscal impact to the General Fund. Approval of Amendment No. One to the FY 2024-25 Annual Action Plan will reallocate CDBG public service funds of $22,449 from the Family Service Center to the Senior Center. On May 15, 2024, the Baldwin Park City Council adopted the FY 2024-25 Annual Action Plan that included a CDBG public service allocation to the Family Service Center of $22,449. The Family Service Center has been a long-time subrecipient of Baldwin Park's CDBG Program. However, the City has determined that a greater need for CDBG funding exists in Baldwin Park with the Baldwin Park Senior Center. Staff is therefore proposing to remove the Family Service Center program from the 2024-25 Annual Action Plan and reallocate those funds to the Senior Center. The Senior Center will utilize CDBG funding of $22,449 for general operations which include the delivery of essential services to Baldwin Park's senior population. Services include fitness classes, arts and crafts, educational workshops, and recreational games to promote physical and mental well-being. Access to essential social services, including support groups, and assistance with accessing community resources and benefits are also offered at the Senior Center. Page 1 / 2 PUBLIC REVIEW Under HUD regulations at 24 CFR Part 91.105 and the City's Citizen Participation Plan, the City is required to have a public hearing and make available all substantial amendments to the Annual Action Plan for a required 30-day comment period. The draft Amendment No. One (Substantial) to the FY 2024-25 Annual Action Plan was available for public review from July 19, 2024 — August 21, 2024. ALTERNATIVES The City Council may revise proposed projects funding as an alternative. LEGAL REVIEW No Legal Review is necessary at this time. ATTACHMENTS 1. Amendment No. One (Substantial) to the FY 2024-25 Annual Action Plan Page 2 / 2 CITY OF BALDWIN PARK ANNUAL ACTION PLAN J U LY 1, 2024 - J U N E 30, 2025 ,k „ r,,•V a'. .r ...r.te ,.rr r:.a„ <., ..,:�: .�, .� r,r.. Y'. yy� rru >,,, y.. T r. COMMUNITY DEVELOPMENT DEPARTMENT HOUSING DIVISION 14403 PACIFIC AVENUE BALDWIN PARK, CA 91706 CITY OF BALDWIN PARK 2024-25 ANNUAL ACTION PLAN TABLE OF CONTENTS SECTION PAGE ExecutiveSummary(AP-05)...................................................................................................... 1 Lead & Responsible Agencies(PR-05)....................................................................................... 9 Consultation(AP-10)............................................................................................................... 10 Citizen Participation(AP-12)................................................................................................... 19 Expected Resources (AP-15)................................................................................................... 25 Annual Goals and Objectives (AP-20)..................................................................................... 28 Projects(AP-35)...................................................................................................................... 34 ProjectSummary(AP-38)........................................................................................................ 37 Geographic Distribution(AP-50)............................................................................................. 46 Affordable Housing (AP-55).................................................................................................... 48 PublicHousing(AP-60)............................................................................................................ 51 Homeless and Other Special Needs Activities (AP-65)........................................................... 53 Barriers to Affordable Housing (AP-75).................................................................................. 57 OtherActions (AP-85)............................................................................................................. 63 Program Specific Requirements(AP-90)................................................................................. 69 APPENDIX Appendix A: Certifications Appendix B: Application for Federal Assistance (SF-424) for CDBG Program Appendix C: Assurances for Non -Construction Programs (SF-424B) for CDBG Program Appendix D: Assurances for Construction Programs (SF-424D) for CDBG Program Appendix E: Application for Federal Assistance (SF-424) for HOME Program Appendix F: Assurances for Non -Construction Programs (SF-424B) for HOME Program Appendix G: Assurances for Construction Programs (SF-424D) for HOME Program Appendix H: Public Notices EXECUTIVE SUMMARY Introduction The Consolidated Plan is designed to help the City of Baldwin Park assess affordable housing and community development needs and market conditions in order to make data -driven, place -based investment decisions. The consolidated planning process serves as the framework for a community -wide dialogue to identify housing and community development priorities that align and focus funding from the Community Development Block Grant (CDBG) and Home Investment Partnership Act (HOME) programs. The goals are to assist low and moderate -income persons, provide decent housing, create suitable living environments, and expand economic opportunities. Included in the Consolidated Plan are broad five-year objectives and strategies to accomplish these goals. Specific identifiable benchmarks for measuring progress in realizing the City's strategy are proposed in the Action Plan for 2024-25. The 2024-25 Annual Action Plan includes applications for funds under two different HUD entitlement programs - the Community Development Block Grant (CDBG) and the HOME Investment Partnership Program (HOME). Current year entitlements combined with reallocations from prior years bring the total funding for program year 2024-25 to over $4.5 million. The following Annual Action Plan describes resources, programs, activities and actions Baldwin Park will take in the coming 2024-25 fiscal year to implement its strategic plan and ultimately achieve its Consolidated Plan goals and objectives, summarized in Table 1 on the following page. Annual Action Plan BALDWIN PARK 1 OMB Control No: 2506-0117 (exp. 07/31/2015) Table 1— 2020-2024 Consolidated Plan Priorities, Implementing Programs, and FY 2024-25 Goals Consolidated Plan ! 2024-25 2024-25 Outcome/ 5-Year Priority Implementing Programs Goals Objective* Expand the Supply of No New Projects Proposed ■ Not Applicable N/A Affordable Housing in FY 2024-25 Ensure Equal Access to Fair Housing Services ■ 100 Persons N/A Housing Opportunities ($7,500) ■ Community ■ 800 Housing Units SL-3 Neighborhood Services & Enhancement Program Community Facilities (Code Enforcement) ($150,000) ■ Church of the Redeemer ■ 4,000 persons SL-1 Food Bank ($12,160) Provide Public Services for 0 42- , BPPD Pride Platoon ■ 40 Persons SL-1 LMI Residents ($18,707) ■ Youth Employment ■ 20 Persons SL-1 Program ($18,707) ■ Graffiti Removal Program . 25 Persons SL-1 ($23,955) Public Services for Domestic Violence ■ 250 Persons SL-1 Advocate ($20,578) Residents with Special Needs ' Senior Center Program ■ 150 Persons SL-1 ($22,449) Prevent and Eliminate ' East San Gabriel Valley ■ 300 Persons SL-1 Homelessness Coalition for the Homeless ($9,353) ■ Citywide Sidewalks and ■ 41,405 Persons SL-3 Curb & Gutter Concrete Project ($400,000) Special Needs Non- ■ Residential and Major ■ 9,275 Persons SL-3 Homeless, Street Rehabilitation at Facility/Infrastructure Various Locations Project Improvements ($460,000) ■ Morgan Park Playground E 52,710 Persons SL-3 Improvements ($600,000) ■ CDBG Program E Not Applicable N/A Administration Other ($160,382) ■ Not Applicable N/A ■ HOME Program Administration ($23,720) Annual Action Plan BALDWIN PARK OMB Control No: 2506-0117 (exp. 07/31/2015) Summarize the objectives and outcomes identified in the Plan The U.S. Department of Housing and Urban Development (HUD) has established three predetermined objectives and outcomes designed to capture the range of community impacts that occur as a result of CDBG and HOME -funded programs. Each activity or program funded with CDBG or HOME must fall under one of three objectives and one of three outcomes. The framework of selecting these objectives and outcomes is known as HUD's CPD Outcome Performance Measurement System. Here are the objectives and outcomes to choose from: Objectives • Creating Suitable Living Environments relates to activities that are designed to benefit communities, families, or individuals by addressing issues in their living environment, from physical problems with their environment to social issues. • Providing Decent Housing covers the wide range of housing activities where the purpose is to meet individual family or community housing needs. • Creating Economic Opportunities applies to activities related to economic development, commercial revitalization, or job creation. ni itrnmpc • Availability/Accessibility applies to activities that make services, infrastructure, public services, public facilities, housing, or shelter available or accessible to low- and moderate - income people, including persons with disabilities. • Affordability applies to activities that provide affordability in a variety of ways to low- and moderate -income people and is appropriate to use whenever an activity is lowering the cost, improving the quality, or increasing the affordability of a product or service to benefit a low-income household. • Sustainability applies to activities that are aimed at improving communities or neighborhoods, helping to make them livable or viable by providing benefit to persons of low- and moderate -income or by removing or eliminating slums or blighted areas, through multiple activities or services that sustain communities or neighborhoods. Baldwin Park's Consolidated Plan Needs Assessment was developed by reviewing Census statistical data and building upon already adopted planning documents, coupled with consultation with housing, homeless and service providers, City Departments, and the public via community meetings, public hearings, and a Community Needs Assessment Survey. The result was the formation of seven areas of priority need, including: 1. Expand the Supply of Affordable Housing — Based on evaluation of 2011-2015 ACS and CHAS data, there is a high need for housing units affordable for households earning less than 80 percent of AMI.Of the 11,390 households earning 0-80 percent of AMI in the City, 7,704 are cost burdened households —meaning households paying more than 30 percent of their income for housing. Additionally, 3,875 of the cost -burdened households are considered severely cost -burdened households —meaning that they pay more than 50 Annual Action Plan BALDWIN PARK 3 OMB Control No: 2506-0117 (exp. 07/31/2015) percent of their income for housing. Of the 3,875 severely cost -burdened households, 2,310 are renters. Of those severely cost -burdened renter households, 2,255 households earn less than 50 percent of AMI and are considered the most at risk of becoming homeless. The development of additional housing units affordable for low- and moderate -income households is rated as the highest priority need due to the number of severely cost - burdened households in Baldwin Park. Additionally, responses to the 2020-2024 Consolidated Plan Needs Assessment Survey support the development of additional affordable housing units in Baldwin Park. 2. Preserve the Supply of Affordable Housing — As the City's housing stock ages, a growing percentage of housing units may need rehabilitation to allow them to remain safe and habitable. The situation is of particular concern for low- and moderate -income homeowners who are generally not in a financial position to properly maintain their homes. The age and condition of Baldwin Park's housing stock is an important indicator of potential rehabilitation needs. Commonly, housing over 30 years of age needs some form of major rehabilitation, such as roof replacement, foundation work, and plumbing systems. Housing over 15 years of age will generally exhibit deficiencies in terms of painting, weatherization, heating / air-conditioning systems, hot water heaters, and finished plumbing fixtures. Preservation of the physical and functional integrity of existing housing units occupied by low- and moderate -income households is a cost-effective way to invest limited resources to retain existing housing units that are already affordable to low- and moderate -income households in the community. Addressing substandard housing conditions through housing preservation activities ensures that all economic segments of the community have the means to ensure that their property meets local standards and that all Baldwin Park residents have the opportunity to live in decent housing. Housing preservation is rated as a high -priority need based on the demand for service reported by the City's Housing Rehabilitation Program staff and responses to the 2020-2024 Consolidated Plan Needs Assessment Survey. 3. Ensure Equal Access to Housing Opportunities — HUD mandates that all recipients of federal housing and community development assistance such as CDBG and HOME take actions to affirmatively further fair housing choice within their communities. The City of Baldwin Park will certify its compliance with HUD's requirement to affirmatively further fair housing choice in each Annual Action Plan requesting an annual allocation of CDBG and HOME funds. Annual Action Plan BALDWIN PARK 4 OMB Control No: 2506-0117 (exp. 07/31/2015) Affirmatively furthering fair housing choice by ensuring equal access to housing opportunities is a high priority for HUD and the City of Baldwin Park. In accordance with HUD requirements, this priority will be addressed using CDBG funds. 4. Neighborhood Services, Community Facilities — In consultation with the City of Baldwin Park Public Works Department and Community Development Department, a high level of need exists within the City for activities such as infrastructure improvements, public facilities improvements, code enforcement and other activities that improve the housing and commercial structures in the area. Activities that can address neighborhood preservation include code enforcement, public facilities improvements and infrastructure improvements. The City of Baldwin Park considers the preservation and enhancement of its low- and moderate -income neighborhoods a high priority and will support activities that will help prevent further deterioration of these neighborhoods. Based on need and available resources and results of the 2020-2024 Consolidated Plan Needs Assessment Survey, the improvement of neighborhoods, public facilities and infrastructure is rated as a high priority need for CDBG funds. 5. Provide Public Services for Low -Income Residents — According to 2009-2015 American Community Survey 5-Year Estimates data, there are approximately 17,374 total households in Baldwin Park, of which 83 percent, or 14,420 households earn less than 80 percent of AMI. Data further indicates that 14.9 percent (11,347) of all residents are below the poverty level. Consultation with organizations that provide a range of public services targeted to low - and moderate -income residents revealed the need for public services that address a variety of needs including those associated with affordable childcare, affordable housing, education, arts and recreation for children, youth, and families. Additional public services like Graffiti Removal will be provided for low- and moderate -income areas to benefit low- income residents. Consistent with the results of the 2020-2024 Consolidated Plan Needs Assessment Survey, the provision of a wide range of public services for low- and moderate -income residents is a high priority. 6. Public Services for Residents with Special Needs - Analysis of available data and consultation with organizations providing services for special needs populations revealed a high need for a range of additional services including, but not limited to, those concerned with domestic violence and services for developmentally disabled adults. Special needs services are rated as a high priority need based on the demand for service reported by local service providers and responses to the 2020-2024 Consolidated Plan Needs Assessment Survey. Annual Action Plan BALDWIN PARK 5 OMB Control No: 2506-0117 (exp. 07/31/2015) 7. Prevent and Eliminate Homelessness - According to the results of the most recent data available from the Los Angeles Homeless Service Authority (LAHSA), in 2019, the County as a whole experienced a 12 percent increase in the number of homeless persons, SPA region 3 experienced a 17 percent increase, and the City of Baldwin Park a 6 percent decrease (289 homeless persons counted in 2018 to 273 homeless persons counted in 2019). To address incidences of homelessness in Baldwin Park and to prevent extremely low-income Baldwin Park families from becoming homeless, the City places a high priority on programs that work to prevent homelessness or rapidly connect homeless individuals with housing and supportive services. The City of Baldwin Park considers ending and preventing homelessness a high priority and will support CDBG public service activities that help prevent homelessness and that provide a structured path to stable housing for individuals and families who become homeless. 8. Section 108 Loan Repayment — This priority need satisfies the requirement to repay the Section 108 loan (principal and interest) used during the development of the Wal-Mart Center in 2003. 9. Special Needs Non -Homeless, Facilities/Infrastructure Improvements - In consultation with the City of Baldwin Park Public Works Department, a high level of need exists within the City for constructing Americans with Disability Act (ADA) compliant improvements, specifically in community and public facilities. Activities that address ADA-compliant improvements may include ADA-compliant restroom facilities, concrete pathways, curbs, ramps, railings, and directional signage. Accessibility improvements for Special Needs Persons are rated as a priority need based on consultation with the Baldwin Park Public Works Department and responses to the 2020-2024 Consolidated Plan Needs Assessment Survey. The City of Baldwin Park considers creating unobstructed paths of travel and accessibility for special needs persons including seniors and severely disabled adults a high priority and will use CDBG funds to support activities that improve access to community and public facilities. Evaluation of past performance The fourth year of the FY 2020/21— 2024/25 Consolidated Plan is still in process and performance accomplishments will be fully captured in the year-end FY 2023-24 Consolidated Annual Performance and Evaluation Report (CAPER). Summary of citizen participation process and consultation process As a condition to receiving Community Development Block Grant (CDBG) and Home Investment Partnership (HOME) funds, the City of Baldwin Park must engage stakeholders and the public Annual Action Plan BALDWIN PARK 6 OMB Control No: 2506-0117 (exp. 07/31/2015) regarding the community's needs in the areas of community development and housing. To guide in this effort, the City has adopted a Citizen Participation Plan which outlines the citizen participation and consultation efforts necessary for the development of the Consolidated Plan, Annual Action Plan, and Consolidated Annual Performance and Evaluation Report (CAPER). All of Baldwin Park's citizens are encouraged to participate in the planning, development, and implementation of the Annual Action Plan. Three public hearings are held by the City each year to discuss issues related to the Consolidated Plan as well as the Annual Action Plan. The first two hearings focus on the needs of the community and development of the Annual Action Plan and provides citizens with an opportunity to comment on the Annual Action Plan. The third public hearing is conducted as part of the year-end Consolidated Annual Performance and Evaluation Report (CAPER) process and focuses on performance as it relates to housing, homelessness, hazards associated with lead -based paint, accessibility, and community development needs, such as infrastructure and public services. In all cases, a Notice of Public Hearing was published at least 15 days prior to the hearing to provide residents with adequate notice. A draft 2024-25 Annual Action Plan was available for public comment for a 30-day period (April 12, 2024— May 15, 2024). City Council public hearings were held on February 21, 2024, and May 15, 2024, providing residents and interested parties a final opportunity to comment on the Annual Action Plan prior to adoption and submittal to HUD. Amendment om ne Su stantial A draft of Amendment No. One (Substantial) to the FY 2024-25 Annual Action Plan will be made available for public comment beginning on July 19, 2024, and will close on August 21, 2024. The Amendment will be presented to the Baldwin Park City Council during the public hearing on August 21, 2024, for adoption. A notice notifying the public of the comment period and public hearing will be published on July 19, 2024, in The San Gabriel Valley Tribune, Summary of public comments No public comments were received during the development of the FY 2024-25 Annual Action Plan. [Insert summary of public comments made on proposed Amendment #1 to the 2024-25 Annual Action Plan.] Summary of comments or views not accepted and the reasons for not accepting them All comments made will be reviewed and accepted. Summary The Consolidated Plan identifies the top funding priorities over the next five years. These priorities were established through a need's assessment, housing market analysis, feedback from Annual Action Plan BALDWIN PARK 7 OMB Control No: 2506-0117 (exp. 07/31/2015) public meetings, community surveys, and consultation with local stakeholders. Funding these priorities supports HUD's principal goals and objectives. These goals are meant to provide availability, sustainability, and affordability for Baldwin Park citizens. To summarize, the seven priority needs as identified in the Consolidated Plan are: 1. Expand the Supply of Affordable Housing 2. Preserve the Supply of Affordable Housing 3. Ensure Equal Access to Housing Opportunities 4. Neighborhood Services, Community Facilities 5. Provide Public Services for Low Income Residents 6. Public Services for Residents with Special Needs 7. Prevent and Eliminate Homelessness 8. Section 108 Loan Repayment 9. Special Needs Non-Homeless-Facilities/Infrastructure Improvements Annual Action Plan BALDWIN PARK 8 OMB Control No: 2506-0117 (exp. 07/31/2015) Describe agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency CDBG Administrator Baldwin Park Housing Department HOME Administrator Baldwin Park Housing Department Table 2 — Responsible Agencies Narrative The City of Baldwin Park Housing Division is the lead agency responsible for the administration of the CDBG and HOME programs. In the development of the Consolidated Plan, the City developed and implemented a comprehensive citizen participation and consultation process and conducted a needs assessment and market analysis to identify levels of relative need regarding affordable housing, homelessness, special needs, and community development. This information was gathered through consultation with public officials and local agencies, public outreach and community meetings, review of demographic and economic data, and housing market analysis. In the implementation of the 2020-2024 Consolidated Plan and each of the five Annual Action Plans, the Housing Department shall be responsible for all grant planning, management and monitoring duties necessary to comply with HUD regulations and City policy. Consolidated Plan Public Contact Information Ron Garcia, Community Development Director Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 X496 Annual Action Plan BALDWIN PARK 9 OMB Control No: 2506-0117 (exp. 07/31/2015) Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(1)). The City recognizes the importance of careful coordination and alignment among various service providers to maximize the effectiveness of its CDBG and HOME programs. As a result, during the development of the 2020-2024 Consolidated Plan, the City consulted closely with organizations that provide assisted housing, health services and other community -focused agencies. Outreach efforts included surveys including specific questions associated with coordination, invitations to community meetings and follow-up in -person interviews where appropriate. The City further recognizes the importance of continued coordination and alignment during the five-year planning period with these organizations and agencies. The City's coordination of all applicants of federal funding to attend the CDBG Advisory meeting demonstrates a commitment to transparency, community engagement, and ensuring that federal funds are effectively utilized to benefit Baldwin Park residents. The meeting serves as a platform for applicants to explain how their programs will benefit Baldwin Park residents. This ensures that federal funds are allocated to projects and initiatives that address the specific needs and priorities of the community, ultimately enhancing the quality of life for residents. The CDBG Advisory meeting will be held on March 21, 2024. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness The City of Baldwin Park collaborates closely with the Continuum of Care (CoC) for Los Angeles County, led by the Los Angeles Homeless Services Authority (LAHSA), to address homelessness and implement programs aimed at ending homelessness in the region. Coordination with the CoC allows the City to identify specific homeless populations, such as chronically homeless individuals and families, families with children, veterans, unaccompanied youth, and those at risk of homelessness. This targeted approach ensures that resources and interventions are tailored to meet the unique needs of each population. Further, service providers within the CoC have the ability to refer individuals and families with varying needs to the appropriate service providers in their area. This referral system ensures that individuals experiencing homelessness receive the specific support and services they require to stabilize their housing situation and address underlying challenges. The City has collaborated with the Los Angeles CoC in the development of the HOME -ARP Allocation Plan which allocates a special allocation of HOME funds from the American Rescue Program (HOME -ARP). These funds are dedicated to assisting individuals or households experiencing homelessness or at risk of homelessness by providing housing, rental assistance, Annual Action Plan BALDWIN PARK 10 OMB Control No: 2506-0117 (exp. 07/31/2015) supportive services, and non -congregate shelter. This collaborative approach maximizes the impact of funding and resources in addressing homelessness and increasing housing stability in Baldwin Park. Overall, the City's coordination with the CoC demonstrates a commitment to addressing homelessness through a collaborative and strategic approach, leveraging regional partnerships and resources to effectively support individuals and families experiencing homelessness or at risk of homelessness in Baldwin Park. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS The City of Baldwin Park does not receive ESG funds; however, in the development of the 2020- 2024 Consolidated Plan, the City consulted 23 housing, social service and other entities involved in housing, community and economic development in the City and throughout the region to obtain valuable information on the priority needs in Baldwin Park and how CDBG, HOME and other resources should be invested to provide decent affordable housing, a suitable living environment and economic opportunities for low- and moderate -income residents. The Los Angeles Homeless Services Authority (LAHSA), the lead agency of the Continuum of Care (CoC), was consulted to discuss performance standards, outcomes, and policies and procedures for HMIS. Table 3 provides a listing of the entities consulted as part of this planning process. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities 1 Agency/Group/Organization Los Angeles County Child Protective Services Agency/Group/Organization Type Services -Children Other government - Local What section of the Plan was addressed by Consultation? Public Services How was the Agency/Group/Organization consulted and what Survey arethe anticipated outcomes of the consultation or areas for improved coordination? 2 Agency/Group/Organization Los Angeles County Health Department Agency/Group/Organization Type Services -Health Other government — County What section of the Plan was addressed by Consultation? Public Services Annual Action Plan BALDWIN PARK 11 OMB Control No: 2506-0117 (exp. 07/31/2015) How was the Agency/Group/Organization consulted and what Survey arethe anticipated outcomes of the consultation or areas for improved coordination? 3 Agency/Group/Organization Los Angeles County Sheriff's Department Agency/Group/Organization Type Other government - County What section of the Plan was addressed by Consultation? Law Enforcement How was the Agency/Group/Organization consulted and what Survey arethe anticipated outcomes of the consultation or areas for improved coordination? 4 Agency/Group/Organization Los Angeles County Fire Department #29 Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Fire Department How was the Agency/Group/Organization consulted and what Survey arethe anticipated outcomes of the consultation or areas for improved coordination? 5 Agency/Group/Organization Youth Athletic Association Agency/Group/Organization Type Services -Children What section of the Plan was addressed by Consultation? Youth Activities How was the Agency/Group/Organization consulted and what are Survey the anticipated outcomes of the consultation or areas forimproved coordination? 6 Agency/Group/Organization Los Angeles County Development Authority Agency/Group/Organization Type PHA Other government - Local What section of the Plan was addressed by Consultation? Public Housing Needs How was the Agency/Group/Organization consulted and what Survey, telephone. arethe anticipated outcomes of the consultation or areas for improved coordination? 7 Agency/Group/Organization Housing Authority of the City of Baldwin Annual Action Plan BALDWIN PARK 12 OMB Control No: 2506-0117 (exp. 07/31/2015) Park Agency/Group/Organization Type PHA What section of the Plan was addressed by Consultation? Public Housing Needs How was the Agency/Group/Organization consulted and what arethe anticipated outcomes of the consultation or areas for improved coordination? Survey, in -person. 8 Agency/Group/Organization Baldwin Park Soccer Little League Agency/Group/Organization Type Services -Children What section of the Plan was addressed by Consultation? Little League How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas forimproved coordination? Survey 9 Agency/Group/Organization Baldwin Park Pride Platoon Agency/Group/Organization Type Services -Children What section of the Plan was addressed by Consultation? Public Services How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas forimproved coordination? Survey 10 Agency/Group/Organization Adult Education Center Agency/Group/Organization Type Services -Education What section of the Plan was addressed by Consultation? Educational Services How was the Agency/Group/Organization consulted and what arethe anticipated outcomes of the consultation or areas for improved coordination? Survey 11 Agency/Group/Organization HOUSING RIGHTS CENTER Agency/Group/Organization Type Service -Fair Housing What section of the Plan was addressed by Consultation? Public Services How was the Agency/Group/Organization consulted and what arethe anticipated outcomes of the consultation or areas for improved coordination? Survey Annual Action Plan BALDWIN PARK 13 OMB Control No: 2506-0117 (exp. 07/31/2015) 12 Agency/Group/Organization YWCA OF SAN GABRIELVALLEY Agency/Group/Organization Type Services -Health What section of the Plan was addressed by Consultation? Public Services How was the Agency/Group/Organization consulted and what are Survey the anticipated outcomes of the consultation or areas forimproved coordination? 13 Agency/Croup/Organization ESGV COALITION FOR T'HEHOMELESS Agency/Group/Organization Type Services -homeless What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Familieswith children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth How was the Agency/Group/Organization consulted and what Survey arethe anticipated outcomes of the consultation or areas for improved coordination? 14 Agency/Group/Organization LAHSA Agency/Group/Organization Type Services -homeless What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Familieswith children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth How was the Agency/Group/Organization consulted and what Survey, telephone. arethe anticipated outcomes of the consultation or areas for improved coordination? Annual Action Plan BALDWIN PARK 14 OMB Control No: 2506-0117 (exp. 07/31/2015) 15 Agency/Group/Organization CATHOLIC CHARITIES OF LOS ANGELES, INC. Agency/Group/Organization Type Services -homeless What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Familieswith children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth How was the Agency/Group/Organization consulted and what Survey, telephone arethe anticipated outcomes of the consultation or areas for improved coordination? 16 Agency/Group/Organization Project Sister Family Services Agency/Group/Organization Type Services -Victims of Domestic Violence What section of the Plan was addressed by Consultation? Public Services How was the Agency/Group/Organization consulted and what Survey arethe anticipated outcomes of the consultation or areas for improved coordination? 17 Agency/Group/Organization Baldwin Park Chamber of Commerce Agency/Group/Organization Type Business and Civic Leaders What section of the Plan was addressed by Consultation? Economic Development How was the Agency/Group/Organization consulted and what are Survey the anticipated outcomes of the consultation or areas for improved coordination? 18 Agency/Group/Organization FAMILY SERVICE CENTERS Agency/Group/Organization Type Services -Children Services -Education Services -Employment Annual Action Plan BALDWIN PARK 15 OMB Control No: 2506-0117 (exp. 07/31/2015) What section of the Plan was addressed by Consultation? Economic Development Public Services How was the Agency/Group/Organization consulted and what are Survey the anticipated outcomes of the consultation or areas for improved coordination? 19 Agency/Group/Organization ROEM Development Corporation Agency/Group/Organization Type Housing What section of the Plan was addressed by Consultation? Housing Need Assessment How was the Agency/Group/Organization consulted and what are Survey, telephone. the anticipated outcomes of the consultation or areas for improved coordination? 20 Agency/Group/Organization Frontier Communications Agency/Group/Organization Type Services - Broadband Internet Service Providers What section of the Plan was addressed by Consultation? Broadband Needs Assessment How was the Agency/Group/Organization consulted and what are Survey, telephone the anticipated outcomes of the consultation or areas for improved coordination? 21 Agency/Group/Organization Kaiser Permanente Agency/Group/Organization Type Services -Persons with HIV/AIDS Services -Health Health Agency What section of the Plan was addressed by Consultation? Health Agency How was the Agency/Group/Organization consulted and what are Survey, telephone the anticipated outcomes of the consultation or areas for improved coordination? 22 Agency/Group/Organization DisabledAmerican Veterans Agency/Group/Organization Type Services -Persons with Disabilities Services -Veterans Annual Action Plan BALDWIN PARK 16 OMB Control No: 2506-0117 (exp. 07/31/2015) What section of the Plan was addressed by Consultation? Homelessness Needs - Veterans How was the Agency/Group/Organization consulted and what are Survey, telephone the anticipated outcomes of the consultation or areas for improved coordination? 23 Agency/Group/Organization CitiStaff Solutions, Inc. Agency/Group/Organization Type Services -Employment Business Leaders What section of the Plan was addressed by Consultation? Economic Development How was the Agency/Group/Organization consulted and what are Survey, telephone the anticipated outcomes of the consultation or areas for improved coordination? Table 3 — Agencies, groups, organizations who participated Identify any Agency Types not consulted and provide rationale for not consulting The City of Baldwin Park took a comprehensive approach to developing its Consolidated Plan by consulting with a wide range of stakeholders, including housing, social, and health service providers, as well as local agencies/governments, and LAHSA. This collaborative process ensures that the Consolidated Plan reflects the diverse needs and perspectives of the community it serves. Further, through the citizen participation process for the development of the FY 2024-25 Action Plan, it was reaffirmed that the Consolidated Plan continues to reflect the priority needs of the community. The City is unaware of any Agency types relevant to the Consolidated Plan that were not consulted. Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Los Angeles Homeless The Homelessness Prevention goal within the Strategic Services Authority Plan is consistent with the goals of the CoC. 2014-2021 City of Baldwin Park The Affordable Housing goals within the Strategic Plan Housing Element are consistent with the Adopted and Certified 2014- 2021 Housing Element. Draft 2021-2029 City of Baldwin Park The Affordable Housing goals within the Strategic Plan Housing Element are consistent with the Adopted and Certified 2021- 2029 Housing Element. Table 4 — Other local / regional / federal planning efforts Annual Action Plan BALDWIN PARK 17 OMB Control No: 2506-0117 (exp. 07/31/2015) Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(1)) The City of Baldwin Park demonstrates a proactive approach to enhancing coordination among various stakeholders and agencies involved in addressing the needs of the community, particularly in the development and implementation of the Consolidated Plan. The City invites input from a wide range of entities, including the Continuum of Care (CoC), public and assisted housing providers, private and governmental health and mental health agencies, and service agencies. This inclusive approach ensures that diverse perspectives are considered in the planning process and that the Consolidated Plan reflects the needs of the community comprehensively. Also, the Housing Division collaborates with subrecipients of CDBG and HOME funds to ensure a coordinated effort among service agencies in the region. By working together, these agencies can effectively address the needs of Baldwin Park residents, including various vulnerable populations such as chronically homeless individuals and families, veterans, unaccompanied youth, and those transitioning from homelessness to permanent housing. Finally, the City coordinates with social service agencies, businesses, and housing developers to promote economic opportunities for low-income residents. This includes disseminating information about job opportunities connected to HUD -assisted projects, in line with the objectives of Section 3 of the Housing and Community Development Act of 1968. By facilitating access to employment opportunities, the City aims to empower low-income individuals and families to improve their economic circumstances and overall well-being. Annual Action Plan BALDWIN PARK 18 OMB Control No: 2506-0117 (exp. 07/31/2015) Summary of citizen participation process/efforts made to broaden citizen participation The City of Baldwin Park adhered to HUD's guidelines for citizen and community involvement in the preparation of the Consolidated Plan and Action Plan. Engaging citizens in the planning process is crucial for ensuring that the resulting documents accurately reflect the needs and priorities of the community. Here's a summary of the activities undertaken by the City to encourage citizen participation: Housing and Community Development Needs Survey for Development of the Consolidated Plan To assist in the identification of priority needs in the City, a survey was prepared and distributed to residents of the City to solicit resident input in the prioritization of needs related to community services, community facilities, infrastructure, neighborhood services, special needs services, businesses and jobs, and housing. The surveys were available online, through social media, and also were made available at the Baldwin Park Community Development Department. Community Meetings for Development of the Consolidated Plan Two community meetings to discuss the housing and community development needs in Baldwin Park were held on September 19, 2019 and September 21, 2019, respectively, at the Esther Snyder Community Center. No public comments were received. FY 2020-2024 Consolidated Plan Citizen Participation The City of Baldwin Park took proactive measures to ensure public participation and transparency throughout the development of the 2020-2024 Consolidated Plan. The Consolidated Plan was made available for public review and comment for a designated period from March 16, 2020, to April 15, 2020. This allowed community members, stakeholders, and interested parties to review the plan and provide feedback. The public comment period was followed by a public hearing that was held before the Baldwin Park City Council on April 15, 2020, to receive comments on the draft 2020-2024 Consolidated Plan and the 2020-2021 Annual Action Plan. Despite the opportunity for public input, no comments were received during the public comment period or the public hearing. The City ensured that low- and moderate -income residents, members of minority groups, agencies providing services to these populations, and other directly impacted individuals had the opportunity to be actively involved in the planning process. To promote greater public accessibility, the City made program documents, including the Citizen Participation Plan, Consolidated Plan, Action Plans, CAPERs, and Analysis of Impediments to Fair Housing Choice, available on the City website at htt:/fwww.baldwin ark.com . This facilitated easy access to important information for community members and stakeholders. Annual Action Plan BALDWIN PARK 19 OMB Control No: 2506-0117 (exp. 07/31/2015) Overall, the City's commitment to transparency, public participation, and accessibility is evident in its 8ppnD8Ch to developing and disseminating the Consolidated Plan. Despite the lack Ofpublic COrnrnentS received, the Cbv'S efforts to engage the COrnnnunhv and provide opportunities for input demonstrate 3dedication tOinclusive and accountable governance. IFY 2024-25Annual Action Plan Citizen Participation The Citizen participation activities implemented by the City of B8|dxviO Park for its federal CDBG and HOME programs demonstrates a strong commitment to engaging residents in the planning and implementation process. Here are the key highlights ofBaldwin Parks' citizen participation process: I. Encouragement of Citizen Participation: All citizens of Baldwin Park are encouraged to participate in the planning, development, and implementation of the Annual Action Plan. This inclusive approach ensures that the voices of all community members, including those from diverse backgrounds and perspectives, are heard and considered in the decision -making process. 2. Regular Contact with CDBG-Funded Organizations: Organizations receiving direct CDBG funding maintain regular contact with City staff. This ongoing communication facilitates collaboration and ensures that funded programs align with the goals and priorities outlined inthe Annual Action Plan. 3. Consultation with Other Organizations: Other organizations are consulted asneeded or are present at various public hearings held by the City. This ensures that a broad spectrum of community stakeholders, beyond direct CDBG-funded organizations, have the opportunity to contribute their input and perspectives to the planning process. 4. Notice ofPublic Hearings: A Notice of Public Hearing is published in both English and Spanish atleast 15days prior toeach hearing toprovide residents with adequate notice. This ensures transparency and allows residents to plan and participate in the hearings effectively. Public notices are posted in a newspaper of free general circulation, on the Cit/svvelasite,and onthe Cit/sFacebookpage. 5. Public Comment Period: A draft of the Annual Action Plan will be made available for public comment for a nnininnurn of]0 days (April 12— May 15, 2024\, allowing residents ample time tO review the plan and provide feedback. This extended comment period demonstrates a commitment to soliciting and considering public input before finalizing the plan. 6. Public Hearings: Three public hearings are held each year by the City to discuss issues related to the Consolidated Plan and the Annual Action Plan. These hearings provide citizens with multiple opportunities to engage with the planning process, offer feedback on draft plans, and raise any concerns Or questions they may have. This ensures that elected representatives hear directly from the community before making decisions on the 2024-25 Annual Action Plan Amendment No. One Substantiall The Baldwin Park City Council will hold apublic hearing onAugust 2l,2U24,to adopt Amendment No. One to the 2024-25 Annual Action Plan. The Amendment will be available for public review Annual Action Plan BALDVV|NPARK 20 mwucontro No: asoo-01z/(exn 07$1/2015 and comment during a 30-day public comment period beginning on July 19, 2024, and ending on August 21, 2024. Annual Action Plan BALDWIN PARK 21 OMB Control No: 2506-0117 (exp. 07/31/2015) Citizen Participation Summary of Outreach Summary of comments not Sort Mode of Target of Summary of comments accepted Order Outreach Outreach response/ attendance received and reasons URL (if applicable) Newspaper Ad Non -targeted/ broad A public notice was No No comments hjjpjLwww baldwinparl< corn community published and posted comments received. on the City's website, received. Facebook page, and at public locations to notify interested parties of the Vt public hearing to solicit comments on needs and priorities of the FY 2024-25 Annual Action Plan. The public notice was published on 2 Public Hearing Non -targeted/ broad A public hearing was No No comments hLt �www,�baldwin �arl<com community held on February 21, comments received. 2024 to solicit received. comments on housing and community development needs for inclusion in the FY 2024- 3 Public Meeting Non -targeted/ broad A public meeting was No No comments N/A community held on April 17, 2024 comments received. with the Baldwin Park received. City Council to accept the draft 2024-25 Annual Action Plan prior to the public comment Annual Action Plan BALDVV|NPARK ZZ mwucontro No: zsos*zo(exn 07$1/2015 4 Newspaper Ad Non -targeted/ broad A newspaper No No comments N/A community advertisement was comments received. published on April 12, received. 2024 to solicit public comments on the draft 2024-25 Annual Action Plan and to invite citizens to attend the final public hearing to adopt the FY 2024-25 Annual Action Plan. 5 Public Hearing Non -targeted/ broad A final public hearing No No comments N/A community will be held before the comments received. City Council on May 15, received. 2024 for adoption of the FY 2024-25 Annual Action Plan. 6 Newspaper Ad Non -targeted/ broad A newspaper [To be [To be completed N/A community advertisement was completed after public published on July 19, after public comment period.] 2024, to solicit public comment comments on the draft period.] Amendment No. One to the 2024-25 Annual Action Plan and to invite Citizens to attend the public hearing to adopt the Amendment on August 21, 2024. Annual Action Plan BALDWIN PARK 23 OMB Control No: 2506-0117 (exp. 07/31/2015) 7 Public Hearing Non -targeted/ broad A public hearing will be [To be [To be completed N/A community held before the City completed after the public Council on August 21, after the hearing.] 2024, for the adoption public of Amendment No. One hearing.] to the FY 2024-25 Annual Action Plan. Table 5'Citizen Participation Outreach Annual Action Plan BALDVV|NPARK 24 mwucontro No: zsos*zo(exn 07$1/2015 EXPECTED RESOURCES Introduction The City of Baldwin Park has a comprehensive strategy in place to leverage various funding sources and partnerships to address community development and affordable housing needs within the community. Below is a breakdown of the funding sources and planned allocations for FY 2024/25: CDBG Entitlement Funds: The city will receive an estimated $839,412 in CDBG entitlement funds. Additionally, the City will have $1,406,642 in prior year carryover funds that are available for programming in FY 2024/25, for a total of $2,246,054. These funds will be utilized for public services, code enforcement, public facility and infrastructure projects, CDBG administration, and fair housing services. The City does not have any income from float -funded activities or surplus from urban renewal settlements, sale of real property, prior period adjustments, CDBG-acquired property available for sale, or lump sum drawdown payments. Nor is the City funding any "urgent need activities." HOME Program Funds: Baldwin Park will have $2,287,151 in HOME Program funds, including $237,195 in entitlement funds, and an unallocated carryover balance of $2,049,956. HOME Funding will be used for HOME program administration and the remaining funds will stay unallocated until a future housing project or program can be identified. Annual Action Plan BALDWIN PARK 25 OMB Control No: 2506-0117 (exp. 07/31/2015) Anticipated Resources Expected Amount Available Year 5 Expectedi Amount Available' Source Annual Program Prior Year Remainder of Allocation: Income: Resources: Total: of ConPlan Narrative Program Funds Uses of Funds $ $ $ $ $ Description CDBG Public- Acquisition, $839,412 $0 $1,406,642 $2,246,054 $0 Entitlement Federal Planning, allocation Economic plus Development, estimated Housing, program Public income Improvements, plus prior - Public Services year resources. HOME Public- Acquisition, $237,195 $0 $2,049,956 $2,287,151 $0 Entitlement Federal Homeowner allocation rehab, plus Multifamily estimated rental new program construction, income Multifamily plus prior rental rehab, year New resources. construction for ownership, TBRA Table 6 - Expected Resources — Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City of Baldwin Park demonstrates a strategic approach to addressing housing and community development needs by leveraging various funding resources alongside its CDBG and HOME entitlement grants. Historically, the City's former Redevelopment Agency played a significant role as a primary non-federal source of leveraged funds. However, with the dissolution of the Redevelopment Agency, the City's ability to leverage federal funds has been reduced. To compensate for the reduced leverage capacity, the City and its development partners actively seek new opportunities to leverage federal funds. This includes participating in programs such as the Low -Income Tax Credit program, seeking special allocations like HOME -ARP and CDBG-CV funding, and exploring opportunities under HUD's Section 202 and 811 for the Elderly Program. HUD requires HOME recipients to match 25% of their HOME annual allocation. However, the City of Baldwin Park has received a 50% match reduction from HUD due to fiscal distress. This means Annual Action Plan BALDWIN PARK 26 OMB Control No: 2506-0117 (exp. 07/31/2015) the City is required to match only 12.5% of HOME funds using non-federal funds. The City has been utilizing a match surplus derived from prior contributions by the former Baldwin Park Redevelopment Agency in developing affordable housing developments. As of September 2022, the City's match surplus amounts to approximately $3,885,831. This surplus serves as a valuable resource for meeting match requirements and advancing affordable housing initiatives. If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan Publicly owned land or property located within Baldwin Park that may be used to address affordable housing needs identified in the 2020-2024 Consolidated Plan are continually being sought for development. One such property located at 13167 Garvey Street was purchased in September 2021 by the City. The City utilized the property for the development of affordable housing for those that are homeless or at risk of homelessness. Also, the City will continue to leverage its CDBG and HOME funds to attract private and other available public resources, including land conveyed to the City for the purpose of developing affordable housing. Land or property necessary to address the needs identified in the Consolidated Plan would need to be acquired using HUD grant funds or other resources. Annual Action Plan BALDWIN PARK 27 OMB Control No: 2506-0117 (exp. 07/31/2015) Annual Action Plan BALDVV|NPARK 28 OMB Control No: zsos*zo(exn 07$1/2015 Sort Order Goal Name Sta rt Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator Ensure Equal Access $7,500 Other- 1 Fair Housing 2024 2025 Affordable Citywide to Housing (CDBG) 100 Persons Services Housing Opportunities (Housing Rights Center) Housing Code Enforcement/ Non -Housing Low- and Neighborhood $150,000 Foreclosed Property Care — 2 Neighborhood 2024 2025 Community Moderate- Services, Community (CDBG) 800 Housing Units Services Development Income Areas Facilities (Community Enhancement Program/Code Enforcement) Annual Action Plan BALDVV|NPARK 29 mwucontro No: zsos*zo(exn 07$1/2015 Public service activities other $12,160 than Low/Moderate Income (CDBG) Housing Benefit — 3,500 Persons Assisted (Church of the Redeemer Food Bank) P ,44 �r+°,,,+ n +! Y R'TTQT i'C'[F9 91V�'€F4p � ITTG'�P 6mlT Citywide Public service activities other Public Services for Non -Housing Provide Public $18,707 than Low/Moderate Income 3 LMI Residents 2024 2025 Community Low -and Services for Low (CDBG) Housing Benefit — Development Moderate- Income Residents 40 Persons Assisted Income Areas (BPPD Pride Platoon) Public service activities other $18,707 than Low/Moderate Income (CDBG) Housing Benefit — 20 Persons Assisted (Youth Employment Program) Public service activities other $23,955 than Low/Moderate Income (CDBG) Housing Benefit — 300 Persons Assisted (Graffiti Removal Program) Annual Action Plan BALDWIN PARK 30 OMB Control No: 2506-0117 (exp. 07/31/2015) Public service activities other than Low/Moderate Income $20,578 Housing Benefit — (CDBG) 250 Persons Assisted Non -Housing Public Services for (Domestic Violence 4 Special Needs 2024 2025 Community Citywide Residents with Advocate) Services Development Special Needs Public service activities other $22,449 than Low/Moderate Income (CDBG) Housing Benefit — ISO Persons Assisted (Senior Center Program) Public service activities other $9,353 than Low/Moderate Income Homelessness Non -Housing Prevent and (CDBG) Housing Benefit — 5 Prevention 2024 2025 Community Citywide Eliminate 300 Persons Assisted Development Homelessness (East SGV Coalition for the Annual Action Plan BALDVV|NPARK 31 mwucontro No: zsos*zo(exn 07$1/2015 Public Facility or Infrastructure Activities other than Low/Mod Income $400,000 Housing Benefit — (CDBG) 41,405 Persons Assisted (Citywide Sidewalks and Curb & Gutter Concrete Project) Public Facility or Community Infrastructure Activities other Facilities, Non -Housing Low- and Special Needs Non- than Low/Mod Income 6 Infrastructure, and 2024 2025 Community Moderate- Homeless, Housing Benefit — Section 108 Debt Development Income Areas Facility/Infrastructure $460,000 9,275 Persons Assisted Service Improvements (CDBG) (Residential and Major Street Rehab at Various Locations) Public Facility or Infrastructure Activities other than Low/Mod Income $600,000 Housing Benefit — (CDBG) 52,710 Persons Assisted (Morgan Park Playground Improvements) $23,720 N/A Planning for Other Housing and (HOME) (HOME Program 7 Housing and 2024 2025 Other: N/A Community Administration, CDBG Community Administration Development Needs $160,382 Program Administration) Development Needs (CDBG) Table 7 — Goals Summary Annual Action Plan BALDWIN PARK 32 OMB Control No: 2506-0117 (exp. 07/31/2015) Goal Descriptions 1 Goal Name Fair Housing Services Goal Affirmatively further fair housing choice through the provision of fair housing Description education, counseling, anti -discrimination and landlord -tenant mediation services. (Project: Housing Rights Center) 2 Goal Name Neighborhood Services Goal Preserve and enhance neighborhood aesthetics and public safety through activities Description such as code enforcement as well as improvement of building quality and safety through code compliance to benefit low- and moderate -income residents of the low - and moderate -income areas. (Projects: Community Enhancement Program/Code Enforcement) 3 Goal Name Public Services for Low- and Moderate' -income Residents Goal Provide public services that support the emotional and developmental well-being of Description low- and moderate -income families, including activities such as graffiti removal to benefit low-income residents. (Projects: Church of the Redeemer Food Bank; Se vk-e�; BPPD Pride Platoon; Youth Employment Program; Graffiti Removal Program) 4 Goal Name Special Needs Services Goal Provide special needs services including, but not limited, to those concerned with Description disabilities, domestic violence and substance abuse. (Project: Domestic Violence Advocate; Senior Center Program) 5 Goal Name Homeless Prevention Goal Support a continuum of services in Los Angeles County to prevent and eliminate Description homelessness including, but not limited to, homelessness prevention programs, emergency shelter programs and transitional housing. (Projects: East San Gabriel Valley Coalition for the Homeless) 6 Goal Name Community Facility, Infrastructure, and Section 108 Debt Service Goal Repayment of Section 108 Loan that improved City public facilities and Description infrastructure benefitting low- and moderate -income residents or those presumed under HUD regulations to be low- and moderate -income such as the elderly and disabled adults. (Project: Citywide Sidewalks and Curb & Gutter Concrete Project; Residential and Major Street Rehabilitation at Various Locations Project; Morgan Park Playground Improvement Project) 7 Goal Name Other (Administration) Goal The City will conduct the following administration/planning activities: (1) General Description Administration of CDBG and HOME Program, including preparation of budget, applications, certifications and agreements, (2) Coordination of CDBG-funded capital improvement projects, (3) Coordination of Public Service Subrecipients, (4) Coordination of HOME -funded housing projects, (5) Monitoring of CDBG and HOME projects/programs to ensure compliance with federal regulations, (6) Preparation of Annual Action Plan, and (7) Preparation of the CAPER. Up to 20% of the annual CDBG entitlement and up to 10% of the HOME entitlement is allowed for administration activities. (Project: HOME Administration; CDBG Administration) Annual Action Plan BALDWIN PARK 33 OMB Control No: 2506-0117 (exp. 07/31/2015) PROJECTS Introduction The City plans to undertake the following CDBG and HOME -funded activities during Fiscal Year 2024'I5 to 8ddn25S its priority housing and OOnonnunitv development needs. All proposed activities are eligible and meet program service targets. Additionally, the City of Baldwin Pork has not exceeded any ofits noaxinnunn allocations for [UBG public services, CDBG administration, orHOME administration. With a CDBG allocation of approximately $839,412, the City of Baldwin Park is allowed to allocate a maximum of 15%, or $125,912, to public services. This Annual Action Plan proposes to allocate the nnaxirnurn 15Y6 in public services towards the following activities: Church of the Redeemer /$12,I60\; Family Service Center ($22,449); BPPD Pride Platoon ($I8,707); Youth Employment Program ($l8~7O7);Graffiti Removal ($23,955); Domestic Violence Advocate ($Z[\578);and East 5GVCoa|kion for the Homeless ($9,353). CDBG regulations also permit a rnaxirnunn allocation of 20Y6 or $167,882, for CDBG administration activities. The [hv has allocated $I60\382 for COBG Administration and $7,500to the Housing Rights Center, fora total of$167,8O2 to be allocated in FY 2023-24. The City is also allowed to allocate up to 10Y6 of the H(]K4E entitlement to H[]K4E Program Administration, Or $23,720. Needs Funding Project Name Target Area Goals Supported Addressed Requested Housing Rights Center Citywide Fair Housing Ensure Equal CDBG: Services Access to $7,500 Housing Opportunities Community Enhancement Low- and Neighborhood Neighborhood CDBG: /Code Enforcement Moderate- Services Services, $150,000 Income Community Areas Facilities Church of the Redeemer Food Citywide Public Services Provide Public CDBG: Bank for Low- and Services for $12,160 Moderate- Low -Income Income Residents Residents Annual Action Plan BALDVV|NPARK 34 mwucontro No: asoo-01z/(exn 07$1/2015 Project Name Target Area Goals Supported Needs Funding Addressed Requested BPPD Pride Platoon Citywide Public Services Provide Public CDBG: for Low- and Services for Low $18,707 Moderate- Income Income Residents Residents Youth Employment Program Citywide Public Services Provide Public CDBG: for Low- and Services for Low $18,707 Moderate- Income Income Residents Residents Graffiti Removal Program Low- and Public Services Provide Public CDBG: Moderate- for Low- and Services for Low $23,955 Income Moderate- Income Areas Income Residents Residents Domestic Violence Advocate Citywide Special Needs Public Services CDBG: Services for Residents $20,578 with Special Needs Senior Center Program Citywide Special Needs Public Services CDBG: Services for Residents $22,449 with Special Needs East San Gabriel Valley Citywide Homeless Prevent and CDBG: Coalition for the Homeless Prevention Eliminate $9,353 Homelessness Citywide Sidewalks and Curb & Low- and Community Special Needs CDBG: Gutter Concrete Project Moderate- Facilities, Non -Homeless, $400,000 Income Infrastructure, Facility / Areas and Section 108 Infrastructure Debt Service Improvements Residential and Major Street Low- and Community Special Needs CDBG: Rehabilitation at Various Moderate- Facilities, Non -Homeless, $460,000 Locations Project Income Infrastructure, Facility / Areas and Section 108 Infrastructure Debt Service Improvements Morgan Park Playground Low- and Community Special Needs CDBG: Improvement Project Moderate- Facilities, Non -Homeless, $600,000 Income Infrastructure, Facility / Areas and Section 108 Infrastructure Debt Service Improvements HOME Program Administration Citywide Other - Other - HOME: Administration Administration $23,720 Annual Action Plan BALDVV|NPARK 35 mwucontro No: asoo-01o(exp 07$1/2015 Project Name Target Area Goals Supported Needs Funding Addressed Requested CDBG Program Administration Citywide Other - Other - CDBG: Administration Administration $160,382 Unallocated CDBG Funds Citywide Not Applicable Not Applicable CDBG: $342,262 Unallocated HOME Funds Citywide Not Applicable Not Applicable HOME: $2,263,432 Table 8 — Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The Housing and Homeless Needs Assessment of the Consolidated Plan discusses housing need by income category. Income levels identified are 1) extremely low-income; 2) very low-income, and; 3) low- and moderate -income households. Based on HUD recommendations, general relative priorities for funding will be as follows: HIGH PRIORITY: Activities to address this need will be funded during the five-year period. MEDIUM PRIORITY: If funds are available, activities to address this need may be funded by the City during the five-year period. The City may also use other sources of funds and take actions to locate other sources of funds. LOW PRIORITY: It is not likely the City will fund activities to address this need during the five-year period. The highest priority has been assigned to the needs of the lowest -income residents, based on the assumption that in this high -cost real estate market, they are at greater risk of displacement, homelessness or other serious housing situations due to limited financial resources and other challenges they may face. The Consolidated Plan identifies several obstacles in meeting underserved needs, including the high and sustained demand for public services, as well as the shortage of funding to address the community's needs. Addressing unmet needs is dependent on funding availability, available partnerships, as well as data collection and community input. Annual Action Plan BALDWIN PARK 36 OMB Control No: 2506-0117 (exp. 07/31/2015) Project Summary Information 1 Project Housing Rights Center Name ................................................................................................................................................................................ Target Area Citywide ................................................................................................................................................................................. Goals Fair Housing Services Supported .......................................................................................................................................................................................................................................................................................... Needs Ensure Equal Access to Housing Opportunities Addressed Funding CDBG: $7,500 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Description Affirmatively further fair housing choice through the provision of fair housing education, counseling, anti -discrimination and landlord -tenant mediation services. The Housing Rights Center will assist approximately 100 persons in FY 2024-25. .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Target Date June 30, 2025 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Location The Housing Rights Center is located at 3255 Wilshire Boulevard, Suite 1150, Los Angeles, CA Description 90010; however it is available to all Baldwin Park residents citywide. .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Planned Same as description. Activities Funding CDBG: $150,000 ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Description Enhance low -and moderate -income neighborhoods by inspecting approximately 800 units through community enhancement programs and other neighborhood services Target et Date June 30 2025 .................................................................................................................................................................................................................................................................................................................................................................................................................................................. Location The Baldwin Park Code Enforcement Program is administered from City Hall offices located at Description 14403 Pacific Avenue, Baldwin Park, CA 91706; however, the program is implemented in the Code Enforcement Improvement Area bound by south of Ramona Boulevard, north of the I- 10 freeway, west of Merced Avenue, and east of Patriti Avenue/605 on -ramp. The Improvement Area encompasses the following Census Tracts and Block Groups: • CT 4047.01 BG 1, 3, 4 • CT 4047.02 BG 2, 3 • CT 4048.01 BG 2, 3, 4 • CT 4048.02 BG 1, 2 ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Planned Same as description. Activities Annual Action Plan I:ie1I1]0iT/1►1W-AlIN / 37 OMB Control No: 2506-0117 (exp. 07/31/2015) Project Church of the Redeemer Food Bank Name ............................................................... .................................................................................................................................................................................................................................................................................... Target Area Citywide .................................................................................................................................................................................................................................................................................................................................................... Goals Public Services for Low- and Moderate -Income Residents Supported ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Needs Provide Public Services for Low Income Residents Addressed Funding CDBG: $12,160 ........................ .................................................................................................... ....-........................ .............................. ............................................. ............................................. ............................................. ............................................. ............................................. .............................. .............................. ............... ................ Description The Redeemer Food Program has been assisting the needs of low-income individuals and families in the community of Baldwin Park for nearly 30 years providing food baskets on a monthly basis and as needed. The food program serves more than 600 individuals and 500+ households each month. In addition, the team visits the homeless, delivers food to low- income areas, and those without transportation to the facility. In FY 2024-25, the Church of the Redeemer Food Bank will provide food baskets to 3,500 unduplicated persons. Target Date ...... .... June 30, 2025 ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Location 3739 Monterey Avenue, Baldwin Park, CA 91706 uescription ............................................................................................................................................................................... Planned Same as description. Activities 4 a4�� � Name ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... C D 13 G : �21 ° 449 t t t P t / P / P J ' P ...................................................................................................................................................... P'Y"i' P 20 .............................................................. .. .............................................................................................................................................................................................................................................................................................. ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AeVvWe Annual Action Plan I:ie1IROM 1►1W-AlIN / m OMB Control No: 2506-0117 (exp. 07/31/2015) 5 Project BPPD Pride Platoon Name ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Target Area ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Citywide Goals Public Services for Low- and Moderate -Income Residents Supported ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Needs Provide Public Services for Low Income Residents Addressed ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Funding ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CDBG: $18,707 Description The PRIDE Program is specifically designed to deal with at -risk youth. It utilizes proactive and innovative techniques for positive redirection. Overseen by Baldwin Park police personnel, the program offers treatment, prevention, and disciplinary components to alter negative behavior. The PRIDE Program is a collaborative effort between law enforcement and community -based organizations, with law enforcement being the facilitator. The objective of the program is to identify problems within the family that have surfaced through juvenile delinquency. Juveniles with antisocial behavior such as truancy, incorrigibility, minor law offenses, etc. may be considered for the program. 40 youth will be assisted through the PRIDE .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Program in FY 2024-25. Target Date ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... June 30, 2025 Location 14403 Pacific Avenue, Baldwin Park, CA 91706 Description .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Planned Same as description. Activities 6 Project Youth Employment Program Name .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Target Area ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Citywide Goals Public Services for Low- and Moderate -Income Residents Supported Needs Provide Public Services for Low Income Residents Addressed Funding CDBG: $18,707 Description The Youth Employment Program provides summer Job opportunities for low to moderate income youth ages 16 to 21 years old in the Baldwin Park community who need employment experience. Each student will receive approximately 115-120 hours of work experience. The Program complements the City by acting as a feeder program for regular part-time positions. The youth play a valuable role and benefit from this learning opportunity while they contribute to the daily operations of the City. In FY 2024-25, the Youth Employment Program anticipates benefitting 25 youth with this employment training program. ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Target Date June 30, 2025 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Location 14403 Pacific Avenue, Baldwin Park, CA 91706 Description ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Planned Same as description. Activities Annual Action Plan BALDWIN PARK 39 OMB Control No: 2506-0117 (exp. 07/31/2015) 7 Project Graffiti Removal Program Name ............... ......................._................................................................................................................ Target Area ............................. ............................................................................................................................................................................................................................................................................................... Low- and Moderate -Income Areas ......................................................................................................................................................................................................................................................................................................................................................................................... Goals Public Services for Low- and Moderate -Income Residents Supported ................................. Needs Provide Public Services for Low Income Residents Addressed ......................................_............................................................................................................................................................................................................................................................................................................................................................................................................................................ Funding ......................._...... CDBG: $23,955 ...................................................................................................................................................................................................................................................................................................................................................................................................................................... Description The Graffiti Removal Program will provide graffiti abatement services at public facilities in the city of Baldwin Park including at the City Civic Center, ARC Center, Morgan Park, Shyre Park, Hilda Solis Park (Teen Center/Skate Park), Barnes Park, and Walnut Creek Nature Park. Additionally, the Graffiti Removal Program will provide abatement services in low - and moderate -income areas alongside code enforcement activities. In FY 2024-25, approximately 250,000 square feet of graffiti from public and personal property (buildings, fences, etc.) will be removed. ......................................................................................................................................................................................................................................................................................................................................................................................... Target Date ......................................_............................................................................................................................................................................................................................................................................................................................................................................................................................................ June 30, 2025 Location 14403 Pacific Avenue, Baldwin Park, CA 91706 Description Planned Same as description. Activities 8 Project Domestic Violence Advocate Name ............... Target Area Citywide- ............... ..................................................................................................................................................................................................................................................................................................................................................................................................................... Goals Special Needs Services Supported Needs Public Services for Residents with Special Needs Addressed Funding CDBG: , 578 $ 20 Description p A Domestic Violence DV and Victim Advocate work hand in hand with Domestic ( ) Violence/Sexual Crimes detectives to provide emergency assistance to victims, guiding them as their cases go through the criminal justice system. The DV Advocate is a coordinator for police, health, social and shelter services available. The DV Advocate conducts on -going community outreach and education, providing services and training to police officers, detectives, schools, and other community groups. The DV Advocate receives a copy of every DV report and makes contact with each victim to provide counseling; support; court appointed group classes; accompany the victim to court; assistance with restraining orders; referral services to Project Sister, Choices, House of Ruth, Spirit Family Service Center, Baldwin Park Adult School, Department of Children and Family Services, and Department of Adult Services; and coordinates with the District Attorneys' Victim Advocate. The funds requested will allow the Advocate to be staffed for ..................................................................................................................................................................................................................................................................................................................................................-............................................................................................................................................................. 20 hours/week and will assist 250 persons in FY 2024-25. Target Date .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. June 30, 2025 Location 14403 Pacific Avenue, Baldwin Park, CA 91706 Description ..................................................................... ................................................................... -....................................................................................................................................................................................................................................................................................................................................................................... Planned Same as Description. Activities Annual Action Plan BALDWIN PARK 40 OMB Control No: 2506-0117 (exp. 07/31/2015) Project Senior Center Program Name ..............................................._.............................................................................................................. Target Area Citywide _.............................................................................................................. Goals Special Needs Services Supported ........... Needs Public Services for Residents with Special Needs Addressed ................................................ ........_....................................................................................................................................................................................................... ..................................................................................................................................................................................................................................... Funding CDBG: $22,449 .. . ................ _ .............. Description Funding for the Senior Center Program will support comprehensive supervision of the daily operations of the Senior Center. The services offered will include, but are not limited to a diverse range of engaging activities such as fitness classes, arts and crafts, educational Target Date 11111.............................................-------- .................................... Location Description 111111-............... .............................. ........_........................................................................................................................................................................... Planned Activities workshops, and recreational games to promote physical and mental well-being. Access to essential social services, including support groups, and assistance with accessing community resources and benefits. The Senior Center is proposing to assist 150 seniors in FY 2024-25, .................................................................................................................................................................................................................................................................................................................................................................................... June 30, 2025 ........................................................................................................................................................................................................................................................................................................................................................................................................ 14403 Pacific Avenue, Baldwin Park, CA 91706 ................................................................................................................................................................................................................................................................. Same as Description. -10 Project East San Gabriel Valley Coalition for the Homeless Name ......................................_...................................................................................................................................................................................................................................................................................................................................................................................................................... Target Area Citywide- ............... .............................................................................................................................................................................................................................................................................................................................................................................................. Goals Homeless Prevention Supported Needs Prevent and Eliminate Homelessness Addressed Funding CDBG: $9,353 Description p The ESGV Coalition for the Homeless ESGVCH Program has three components: 1 The ( ) g p ) Emergency Assistance Center (EAC); 2) The Bridge Program, now operated in motels and maintains the goal of placing people into permanent housing, and 3) the Winter Shelter Program (WSP). The EAC is located in La Puente, is open Monday -Friday, and provides hot meals, lunches to go, showers, hygiene kits, clothing, transportation services, emergency shelter (motel vouchers for families), and referral services for those in need. The funds of this grant application are requested to support the services and staff of the EAC. In FY 2024-25, the ESGVCH will provide 300 persons with .......................................................................................................................................-.................................................................................................................................................................................................................................................................................................................................................. homeless services. Target Date ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ June 30, 2025 Location 1345 Turnbull Canyon Road, Hacienda Heights, CA 91745 Description ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Planned Same as description. Activities 11 Project Citywide Sidewalks and Curb & Gutter Concrete Project Name Target Area Low- and Moderate -Income Areas Goals Community Facility, Infrastructure and Section 108 Debt Service Supported Annual Action Plan BALDWIN PARK 41 OMB Control No: 2506-0117 (exp. 07/31/2015) Needs Special Needs Non -Homeless, Facility/Infrastructure Improvements Addressed ..............................._...................................... .................................. ......................................................................................................... ........................................................................................................................ ..................... Funding CDBG: $400,000 Description The project includes, but is not limited to, removal and replacement of sidewalk at multiple locations; removal and installation of ADA curb ramps, curb & gutter, cross gutters, spandrels, removal and installation of trees, and other miscellaneous work as needed to complete work as per plans and specifications. Approximately 41,405 persons will benefit from this project in FY 2024-25. -............................................................................................................................................................................................................................................................................................................................................................................................................................................ Target Date June 30, 2025 Location Census Tracts: 404701 BG 1; 404701 BG 2; 404701 BG 3; 404702 BG 1; 404702 BG 2; Description 404703 BG 1; 404801 BG 1; 404801 BG 2; 404801 BG 3; 404801 BG 4; 404802 BG 1; 404802 BG 2; 404901 BG 1; 404901 BG 2; 404901 BG 3; 404902 BG 1; 404902 BG 2; 404903 BG 2; 405001 BG 1; 405001 BG 3; 405002 BG 1; 405101 BG 1; 405101 BG 2; 405101 BG 3; 405102 BG 1; 405102 BG 2; 405201 BG 1; 405201 BG 2; 405201 BG 3; 405202 BG 2; 405203 BG 1 Planned Same as Description. Activities 44 12 Project Residential and Major Street Rehabilitation at Various Locations Project Name ............... Target Area Low- and Moderate -Income Areas ....... ............................................................................................................................................................................................................................................................................................................................................................................................................................................ Goals Community Facility, Infrastructure, and Section 108 Debt Service Supported Needs Special Needs Non -Homeless Facility/Infrastructure Infrastructure Improvements p Y/ p Addressed Funding 460 000 g CDBG: $ Description The project includes but is not limited to, cold mill and overlay of asphalt rubber hot mix, removing and replacing selected full -depth dig -outs, removing and reconstructing curb ramps, sidewalks, curb and gutter, cross -gutters, spandrels, removing and replacing trees, and other miscellaneous work as needed to complete work as per plans and specifications. Approximately 9,275 persons will benefit from this project in FY 2024-25. ..................................................................................................................-............................................................................................................................................................................................................................................................................................................................................................................................. Target Date June 30, 2025 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Location Census Tracts: 404701 BG 1; 404703 BG 2; 404802 BG 1; 405201 BG 1; 405201 BG 2; and Description 405201 BG 3 ........ ......................... -........................... ..................................................................................................... Planned Same as Description. Activities Annual Action Plan I:ie1IROM 1►1WTAIIN / 42 OMB Control No: 2506-0117 (exp. 07/31/2015) 12 13 Project Morgan Park Playground Improvements Name ...................._................................................................................................................................................................................................................................................................................................................. Target Low- and Moderate -Income Areas Area 1111................ ..................................._.................................................................................... .................................................................................................................................................................................................................. ........... Goals Community Facility, Infrastructure, and Section 108 Debt Service center, an outdoor amphitheater, a picnic shelter, restrooms, several benches, playground equipment, a fitness zone, two basketball courts, a soccer/football field, a splash pad, and paved pathways. The playground replacement will benefit all Baldwin Park low- and moderate -income residents (52,710 persons) when completed. Target June 30, 2025 Date.e ............................................_.............. .......................................................................................... ............................................. ........................................................................... ................................ Location 4100 Baldwin Park Boulevard, Baldwin Park, CA 91706 uescription ...................................................................................................................................................................................................... Planned Same as Description. Activities 4-3 24 Project HOME Program Administration Name ................... ................................ ........... ............... ....._........................ Target ............. ......................................................................................................................................................................................................................................................................................................................................................................... Citywide Area Goals Other — Administration Supported Needs Other — Administration Addressed Funding HOME: , 720 $ 23 Description p The City may use u to 10 percent of the HOME allocation for the overall administration of Y Y p the HOME Program. The City will use HOME funds to ensure the overall development, management, coordination (including coordination with Community Housing Development Organizations) and monitoring of all HOME -funded projects/programs to ensure compliance with federal regulations of the HOME program. Target g June 30 2025 , Date Location 14403 Pacific Avenue, Baldwin Park, CA 91706 Description Planned Same as description. Activities Annual Action Plan I:ie1IRWiT/1►1W-AlIN / 43 OMB Control No: 2506-0117 (exp. 07/31/2015) -1415 Project CDBG Program Administration Name Target _.......................................................................................................................................................................................................................................................................................................................................................................................................................................... Citywide Area Goals _.......................................................................................................................................................................................................................................................................................................................................................................................................................................... Other — Administration Supported .-........................... .-------- _-------- ............................... ............ ................. ............................................. ....................................................................................................................................... ........................................................................................................................ .......................................................... Needs Other — Administration Addressed ............................... ---- Funding ....................._.......................................................................................................................................................................................................................................................................................................................................................................................................................................... .......... ....................................... ............................................................. ....................................................................................................................................... ....................................................................................................................................... ............................................. CDBG: $160,382 Description The City will conduct the following administration/planning activities: (1) General Administration of the overall CDBG Program, including preparation of budget, applications, certifications, agreements and CDBG Service Area Resolution, (2) Coordination of all CDBG-funded capital improvement projects, (3) Coordination of the Public Service Subrecipients, (4) Monitoring of all CDBG projects/programs to ensure compliance with federal regulations, (5) Preparation of the Annual Action Plan, and (6) Preparation of the Consolidated Annual Performance and Evaluation Report (CAPER). .............................................................................................................................................................................................................................-.................................................................................................................................... Target June 30, 2025 Date 111111-- .................................................._.......................................................................................................................................................................................................................................................................................................................................................................................................................................... Location 14403 Pacific Avenue, Baldwin Park, CA 91706 Planned Same as Description. Activities 4-516 Project Unallocated HOME Funds Name ............................. ...................._................................................................................................................................. Target ............................................. ........................................................................................................................ ......................................................................................................... ........................... Not Applicable. Area Goals Not Applicable. Supported Needs Not Applicable. Addressed Funding g HOME: 2 263 432 $, , Description p The City may use unallocated HOME funds on an affordable housing project with a local Y Y gp J Community Housing Development Organization (CHDO). The City will extend gap financing to acquire and support construction or rehabilitation of affordable transitional or permanent rental housing. A project site is yet to be determined. Target g June 30 2024 , Date Location 14403 Pacific Avenue Baldwin Park CA 91706 Description Planned Same as Description. Activities Annual Action Plan BALDWIN PARK 44 OMB Control No: 2506-0117 (exp. 07/31/2015) 17 Project Unallocated CDBG Funds Name ............... ...............----- Target _--------- .......................................................................................... ..................... Not Applicable. Area ............... ....................._ Goals -------- ............................................................ .................................................... Not Applicable. Supported .-...................................._.......................................................................................................................................................................................................................................................................................................................................................................................................................................... Needs Not Applicable. Addressed ......................................._.......................................................................................................................................................................................................................................................................................................................................................................................................................................... Funding CDBG: $342,262 ...................._.......................................................................................................................................................................................................................................................................................................................................................................................................................................... Description Unallocated CDBG funds are available for programming or eligible activities in FY 2024-25. Target June 30, 2025 Date ............... ...............--------------- _........................................................................................................ ............................................. ............................................................ .......... Location 14403 Pacific Avenue, Baldwin Park, CA 91706 Planned Same as Description. Activities Annual Action Plan I:ie1D]LTiM1►1MIIN 45 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-50 Geographic Distribution — 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed For projects that address Neighborhood Services, Community Facilities, and Infrastructure goals, assistance is primarily directed to the low- and moderate -income areas of the City. The low- and moderate -income Census Tract map will be used by the City when making funding determinations using CDBG and HOME funds in order to address the areas with the highest priority needs. Further, code enforcement (Community Enhancement) activities will be undertaken in the Community Enhancement Target Area to provide concentrated and coordinated efforts to improve overall housing, infrastructure, park, and facility conditions. The area is 100% low- to moderate -income and was selected based on the observance and experience with violations of the Baldwin Park Municipal Code and the Property Standards Ordinance. The effort to identify deteriorated geographical areas was undertaken to meet the U.S. Department of Housing and Urban Development (HUD) guidelines in order to utilize Community Development Block Grant (CDBG) funding for special code enforcement and preservation activities in deteriorating areas. From this effort, staff identified a geographical area that met the criteria for a deteriorating area, as well as meeting the CDBG national objective of serving low- and moderate -income households. The area is bound south of Ramona Boulevard, north of the 1-10 freeway, west of Merced Avenue, and east of Patritti Avenue/605 on -ramp. Located in the following census tracts, the Community Enhancement Target Area is comprised of 20,855 persons, 14,930, or 71.59%, of which are of low — moderate income. It's important to note that all administrative, public service, and housing -related programs funded through the City of Baldwin Park's CDBG and HOME allocations benefit individuals citywide. These programs and services are designed to address the needs of residents throughout the entire city, rather than focusing on specific neighborhoods or regions. By adopting a citywide approach, the City aims to ensure equitable access to resources and support for all residents, regardless of their location within Baldwin Park. This inclusive approach aligns with the City's commitment to promoting fairness, equality, and community development across its jurisdiction. Annual Action Plan BALDWIN PARK 46 OMB Control No: 2506-0117 (exp. 07/31/2015) Community Enhancement Target Area Total Population v. Low and Moderate -Income Population 2017 HUD Low Mod Income Summary Data Census Tract Total Persons Total LMI Persons Percentage 4047.01 BG 1 2,735 2,080 76.05% 4047.01 BG 3 530 390 73.58% 4047.01 BG 4 985 615 62.44% 4047.02 BG 1 3,380 2,385 70.56% 4047.02 BG 2 2,220 1,695 76.35% 4047.02 BG 3 650 405 62.31 % 4048.01 BG 2 1,785 1,290 72.27% 4048.01 BG 3 1,840 1,395 75.82% 4048.01 BG 4 2,115 1,385 65.48% 4048.02 BG 1 2,265 1,820 80.35% 4048.02 BG 2 2,350 1,470 62.55% TOTAL 20,855 14,930 71.59% Geographic Distribution Target Area Percentage of Funds Citywide 64% Low- and Moderate -Income Areas 33% Community Enhancement Target Area 3% Table 9- Geographic Distribution Rationale for the priorities for allocating investments geographically All CDBG-funded public service programs and program administration will be available to eligible persons citywide. The City will also allocate CDBG funds to Graffiti Removal intended to alleviate blighted and deteriorating conditions in low- and moderate -income areas. Code Enforcement will be concentrated in the Community Enhancement Target Area. Annual Action Plan BALDWIN PARK 47 OMB Control No: 2506-0117 (exp. 07/31/2015) AFFORDABLE iNOISING Introduction Two high priority affordable housing needs are identified in the 2020-2024 Consolidated Plan and two Strategic Plan goals are established to provide the framework necessary to invest CDBG and HOME funds to address the affordable housing needs of the City. Expand the Supply of Affordable Housing Based on the evaluation of American Community Surveys and CHAS data as part of the development of the 2020-2024 Consolidated Plan, the City of Baldwin Park faces a significant need for housing units that are affordable to households earning less than 80 percent of the Area Median Income (AMI). Out of 11,390 households earning 0-80 percent of AMI in the city, a total of 7,704 are considered cost burdened, meaning they spend more than 30 percent of their income on housing. Among the cost burdened households, 3,875 are severely cost burdened, meaning they spend more than 50 percent of their income on housing. Among the severely cost burdened households, 2,310 are renters, indicating a high proportion of renters facing housing affordability challenges. And of the severely cost burdened renter households, 2,255 earn less than 50 percent of AMI, placing them at a heightened risk of homelessness. Given these findings, the development of additional housing units that are affordable to low- and moderate -income households is identified as the highest priority need in Baldwin Park. This prioritization is based on the significant number of severely cost burdened households in the City. Additionally, responses to the 2020-2024 Consolidated Plan Needs Assessment Survey further support the need for additional affordable housing units in Baldwin Park. Preserve the Supply of Affordable Housing The data presented in the CHAS below underscores the pressing need for rehabilitation and maintenance of Baldwin Park's aging housing stock, particularly for low- and moderate -income homeowners who may struggle to afford necessary repairs. 0 8,350 or 83 percent of the 10,105 owner -occupied housing units in Baldwin Park were built after 1950 or approximately 70 years ago 0 Of the 10,105 owner -occupied units, 530 units or 5 percent were built since 2000 0 6,690 or 88 percent of the 7,565 renter -occupied housing units in Baldwin Park were built after 1950 or approximately 70 years ago 0 490 or 6.5 percent of the 7,565 renter -occupied housing units in Baldwin Park were built since 2000 With a significant percentage of housing units over 30 years old, many are likely to require major rehabilitation such as roof replacement, foundation work and plumbing systems to ensure safety Annual Action Plan BALDWIN PARK 48 OMB Control No: 2506-0117 (exp. 07/31/2015) and habitability. Additionally, even newer housing units over 15 years old may exhibit deficiencies that need attention such as paint, weatherization, heating / air-conditioning systems, hot water heaters and finish plumbing fixtures. For owner -occupied housing units, the majority were built over 70 years ago, indicating a critical need for rehabilitation and maintenance efforts to address aging infrastructure and ensure the safety and well-being of residents. Similarly, a substantial portion of renter -occupied units also face similar challenges, with the majority built over 70 years ago. Given the high percentage of severely cost -burdened households in Baldwin Park, the development of additional affordable housing units is identified as a top priority in the 2020-2024 Consolidated Plan. This aligns with responses from the needs assessment survey, which reiterates the community's support for initiatives aimed at increasing the supply of affordable housing. One Year Goals for the Number of Households to be Supported Homeless Non -Homeless 0 Special -Needs 0 Total 0 Table 10 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance The Production of New Units 0 Rehab of Existing Units 0 Acquisition of Existing Units Total 0 Table 11- One Year Goals for Affordable Housing by Support Type Discussion The City has three affordable housing projects that were approved in the FY 2022-23 Annual Action Plan. First, the City awarded $285,000 in HOME funds to invest with the local Community Housing Development Organization (CHDO), the San Gabriel Valley Habitat for Humanity, to develop homeownership opportunities in Baldwin Park. On July 19, 2023, the Baldwin Park City Council approved an Affordable Homeownership Expansion Agreement with the San Gabriel Valley Habitat for Humanity to explore new home construction, acquisition and rehabilitation of existing homes, and/or substantial rehabilitation/critical home repairs for existing homeowners. The agreement identified four funding sources up to $3,584,659 to develop homeownership housing including: • Up to $2 million in American Rescue Plan (ARP) funds. • Up to $575,000 in Low/Mod funds. • Up to $725,000 in Future Development Funds. • Up to $284,659 in HOME Investment Partnership Act Funds. Annual Action Plan BALDWIN PARK 49 OMB Control No: 2506-0117 (exp. 07/31/2015) Next, Cesar Chavez Foundation was awarded $500,000 from the City of Baldwin Park to assist in the development of approximately 51 units at 4109 and 4113 Downing Avenue and 14617, 14625, and 14617, 14625, and 14637 Ramona Boulevard, Baldwin Park. The project will consist of 15 one -bedroom units, 15 two -bedroom units, 15 three -bedroom units, five 4-bedroom units, and one manager's unit on the one -acre site. The project will be leverage with 4% Low Income Housing Tax Credits (LIHTC). With a HOME investment of $500,000, the City anticipates that three units could be designated as HOME -restricted. The project is currently under environmental review and an affordable housing agreement is expected in FY 2024-25. Finally, Retirement Housing Foundation (RHF) has also requested $500,000 in HOME funding from the City to help develop a site on the corner of Downing Avenue and Central Street. "Central Metro Place" will consist of 55 age restricted units (with one manager's unit), onsite parking, an abundance of amenities and gardens all tailored towards seniors and the aging population. The City anticipates at least three HOME units with a subsidy of $500,000. RHF is currently completing the Environmental Review Record. Annual Action Plan BALDWIN PARK 50 OMB Control No: 2506-0117 (exp. 07/31/2015) Introduction The Baldwin Park Housing Authority (BPHA) operates under the State of California Housing Authority Law and is responsible for developing and managing housing programs for low-income families. BPHA receives funding from the U.S. Department of Housing and Urban Development (HUD) to administer the Section 8 tenant -based Housing Choice Voucher (HCV) assistance program in Baldwin Park, as well as in neighboring cities including West Covina, El Monte, South El Monte, and Monrovia within Los Angeles County. The following data pertains specifically to Baldwin Park. Actions planned during the next year to address the needs to public housing The Baldwin Park Housing Authority (BPHA) is committed to meeting the housing needs of residents by maintaining a high leasing rate of 98% to 100% and improving living conditions for households. BPHA will achieve this by continuing to administer the Section 8 tenant -based Housing Choice Voucher (HCV) program, providing rental assistance to eligible families. Additionally, BPHA aims to increase flexibility and portability of housing opportunities by transitioning public housing units to tenant -based voucher assistance, allowing residents greater choice in housing options. The BPHA will continue to streamline procedures for landlord and tenants by providing forms and program information through the web portal for easy access. Staff will also be available in person to provide quality informative customer service to all program participants and prospective landlords. One of the key public housing developments managed by BPHA is McNeil Manor Public Housing, which consists of 12 units designated for low-income seniors. Further, as of March 2024, a total of 125 households in Baldwin Park have received Section 8 vouchers through BPHA. Among these households, there are 60 households with elderly or disabled members, 61 households categorized as large families, and 64 households categorized as small families. Furthermore, data indicates that a majority of households receiving Section 8 vouchers in Baldwin Park are Hispanic, comprising 86% of the total recipients. On average, households receive a monthly housing assistance payment of $1,512, assisting them in securing affordable housing in the Baldwin Park area. Actions to encourage public housing residents to become more involved in management and participate in homeownership BPHA actively encourages residents to be involved in the organization through resident councils and active participation in housing authority decisions via surveys and other forms of engagements. BPHA implemented the use of social media to improve and maximize the outreach to owners and tenants and increase the accessibility of information. Residents also maintain a Annual Action Plan BALDWIN PARK 51 OMB Control No: 2506-0117 (exp. 07/31/2015) resident advisory board. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance BPHA is designated as a Substandard Public Housing Agency. BPHA staff is working with HUD to overcome the residual loss of staff from the COVID-19 pandemic. The BPHA is working to hire additional staff that can assist with the applicant intake process to increase the number of assisted families. Discussion BPHA is well -positioned to maintain and expand the supply of affordable housing units in the City of Baldwin Park and throughout Los Angeles County. Partnerships with the State of California, Los Angeles County Development Authority, the City of Baldwin Park and other housing partners make this possible. Annual Action Plan BALDWIN PARK 52 OMB Control No: 2506-0117 (exp. 07/31/2015) Introduction The City of Baldwin Park recognizes preventing and ending homelessness as a top priority, in alignment with HUD's national strategy. To address this issue locally, the city supports the efforts of organizations such as the Los Angeles Homeless Service Authority (LAHSA) and the County Continuum of Care (CoC), along with their member organizations working to combat homelessness throughout Los Angeles County. In line with this strategy, the City plans to utilize Community Development Block Grant (CDBG) funds to support local service providers and city -run programs aimed at preventing homelessness and expanding the supply of affordable housing for low- and moderate -income residents. Specifically, during the 2024-25 program year, CDBG funds will be invested to address high - priority needs identified in the 2020-2024 Consolidated Plan, with a focus on preventing homelessness and providing public services to special needs populations. This underscores the city's commitment to addressing homelessness through coordinated efforts and targeted investments in housing and supportive services. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The efforts of the CoC and its partner agencies to address homelessness in Los Angeles County, including Baldwin Park, are vital in providing support and resources to individuals and families in need. The variety of programs offered, ranging from outreach and emergency shelters to transitional and permanent housing, ensures that various needs and circumstances are addressed comprehensively. While the 2024 Point -in -Time counts are not yet available, the data from previous years highlights the persistent challenges faced in addressing homelessness in the region. The slight increase in homelessness from 2020 counts emphasizes the ongoing need for sustained efforts and resources to address this issue effectively. However, the "flattening" of the homelessness curve, attributed to government programs implemented during the pandemic, reflects the importance of supportive policies such as eviction moratoriums and rental assistance programs in preventing further homelessness. In FY 2024-25, the City of Baldwin Park will continue its partnership with the San Gabriel Council of Governments (SGVCOG), Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA), and other San Gabriel Valley cities to implement the Services to Supplement Existing Homeless Services Program. The program will address and supplement the existing gaps in the region's Annual Action Plan BALDWIN PARK 53 OMB Control No: 2506-0117 (exp. 07/31/2015) homeless services system, with a focus on connecting hard -to -reach persons experiencing homelessness to health services and housing. The services will include: • Street Outreach • Housing Navigation • Mental Health Support • Case Management • Homeless Prevention and Problem Solving • Supportive Services Also in FY 2024-25, the continued public service support of organizations such as the East San Gabriel Valley Coalition for the Homeless, Domestic Violence Advocate, and Church of the Redeemer Food Bank is essential in addressing homelessness and providing assistance to residents with special needs in Baldwin Park. These organizations play a crucial role in conducting assessments and providing essential services to individuals and families who are homeless or at risk of homelessness. By offering support, resources, and advocacy, they aim to reduce the impact of homelessness and improve the overall well-being of vulnerable populations within the community. Addressing the emergency shelter and transitional housing needs of homeless persons The Housing Element also identified Program H4-7 that focuses on allowing the establishment of transitional and supportive housing. To that end, the City has developed two tiny home communities in the City. Esperanza Villa, located at 14173 Garvey Avenue, assists 25 homeless individuals with three months of housing and supportive services to prepare them for more permanent housing. The second community, Serenity Homes, has 16 larger units to accommodate households up to three persons. This community, located at 13167 Garvey Avenue, offers six months of housing and supportive services. Case management, job training, mental health, substance abuse, food, and other services necessary to stabilize the tenants and get them ready for permanent housing are available to them. The establishment of transitional and supportive housing, as outlined in Program H4-7 of the Housing Element, is a crucial step in addressing homelessness and providing necessary support services to vulnerable individuals and families in Baldwin Park. Esperanza Villa and Serenity Homes exemplify the City's commitment to this goal by providing temporary housing and comprehensive supportive services to those in need. Esperanza Villa, accommodating 25 homeless individuals, offers three months of housing and supportive services, while Serenity Homes, with 16 units, provides six months of housing and support to households of up to three persons. These communities offer essential services such as case management, job training, mental health support, substance abuse counseling, and access to food, all aimed at stabilizing residents and preparing them for permanent housing solutions. By offering a supportive environment and access to critical resources, these initiatives contribute to the overall well-being Annual Action Plan BALDWIN PARK 54 OMB Control No: 2506-0117 (exp. 07/31/2015) and stability of individuals experiencing homelessness in Baldwin Park. Also, allocating CDBG funding in FY 2024-25 to organizations like the East San Gabriel Valley Coalition for the Homeless, the City ensures that emergency rental assistance, transitional housing, and winter shelter assistance are available to homeless individuals and families, as well as those at risk of homelessness. These vital services play a crucial role in preventing homelessness and supporting individuals and families during times of crisis. The East San Gabriel Valley Coalition for the Homeless serves as a lifeline for many in the community, providing assistance to approximately 100 individuals each year. Through partnerships with organizations like this, the City is able to extend its reach and maximize its impact in addressing the complex issue of homelessness in Baldwin Park. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again To address the needs of homeless families, families with children, veterans and their families, the City supports the East San Gabriel Valley Coalition for the Homeless, which provides transitional housing, counseling and case management to families at risk of homelessness. Each year, the East San Gabriel Valley Coalition for the Homeless serves hundreds of unduplicated people through its transitional housing program. When paired with financial counseling, career coaching and other available case management services, the agency makes certain that families are ready to succeed in their transition to permanent housing. Furthermore, the City Council adopted Resolution No. 2022-006 on February 16, 2022 which approved an agreement between the City of Baldwin Park and the San Gabriel Valley Regional Housing Trust to provide homeless housing and related services to homeless families on city - owned property. The site will provide a minimum of 50 beds for homeless families for a two-year period under the Agreement. The site will provide case management services, meals, and continuous security, in addition to necessary personal sanitation facilities. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The Los Angeles County CoC's countywide protocols and procedures prevent people from being discharged from public and private institutions of care into homelessness. The protocols and procedures will help decrease the number of persons being discharged into homelessness by at Annual Action Plan BALDWIN PARK 55 OMB Control No: 2506-0117 (exp. 07/31/2015) least 10 percent annually. Furthermore, the CoC coordinates with state and local agencies, and privately funded institutions of care to develop improved programs to assist at -risk persons with emergency financial assistance. Examples include short-term utility, rent, childcare, and basic needs payment assistance. Additionally, the CoC supports pre-release planning for persons leaving state prisons and state mental health hospitals to prevent the release of persons to homelessness. Lastly, efforts are underway to improve resources to help youth aging out of foster care to transition to independence and to prevent them from falling into homelessness. The City of Baldwin Park aims to use CDBG and HOME funds to prevent homelessness among vulnerable populations. By offering housing vouchers, food programs, legal advocacy, and counseling services, the city addresses the root causes of homelessness and provides essential support to individuals and families at risk of losing their homes. Furthermore, the anticipated special allocation of HOME funding under the American Rescue Plan Act of 2021 will significantly bolster the city's efforts in homelessness prevention. With $1,128,365 earmarked for tenant -based rental assistance and supportive services, Baldwin Park will be better equipped to assist low-income individuals and families in maintaining stable housing situations. The combination of rental assistance and supportive services is a wrap -around approach that addresses both the immediate housing needs and the underlying challenges faced by individuals and families on the brink of homelessness. Annual Action Plan BALDWIN PARK 56 OMB Control No: 2506-0117 (exp. 07/31/2015) Introduction In Baldwin Park, as in many other communities, several barriers to affordable housing exist, hindering the development and sustainability of such housing options. These barriers typically include: 1. Housing Affordability: High housing costs relative to incomes make it difficult for many residents to afford suitable housing. Limited affordable housing options exacerbate this issue, leading to housing insecurity and homelessness. 2. Lack of Monetary Resources: Insufficient funding and resources pose a significant challenge to the development and maintenance of affordable housing projects. Funding shortages can impede construction, rehabilitation, and ongoing support for affordable housing initiatives. 3. Land Use Controls: Zoning regulations, land use policies, and development restrictions may limit the availability of suitable land for affordable housing projects. Complex zoning processes and land use requirements can also increase development costs and timelines. 4. Property Taxes: High property taxes can increase the overall cost of homeownership and rental properties, making it more challenging to maintain affordable housing options. Property tax policies may not always align with affordable housing goals, further exacerbating housing affordability issues. 5. State Prevailing Wage Requirements: Prevailing wage laws may impose additional labor costs on affordable housing projects, reducing the feasibility of development and increasing overall project costs. 6. Environmental Protections: Environmental regulations and protections are essential for safeguarding public health and natural resources. However, stringent regulations can increase development costs and timelines, posing challenges for affordable housing projects. 7. Cost of Land: The cost of land acquisition represents a significant expense in housing development projects. In areas with high land costs, such as Baldwin Park, securing affordable land for housing initiatives can be particularly challenging. 8. Availability of Monetary Resources: Limited availability of financial resources, grants, and subsidies for affordable housing development and maintenance can impede efforts to address housing affordability issues. Insufficient funding may result in delayed or canceled projects, exacerbating the housing crisis. Annual Action Plan BALDWIN PARK 57 OMB Control No: 2506-0117 (exp. 07/31/2015) Addressing these barriers requires collaboration between government agencies, community organizations, developers, and residents. Strategies may include streamlining zoning processes, increasing funding for affordable housing initiatives, implementing tax incentives for developers, and promoting mixed -income housing developments. Additionally, policymakers can explore innovative financing mechanisms and regulatory reforms to enhance housing affordability and accessibility for all residents. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment On October 29, 2021, the City submitted its 2021-2029 Housing Element to the California Department of Housing and Community Development (HCD) for review. During the Housing Element update process, the City evaluated significant public policies affecting affordable housing development such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, and growth limitations. Based on this evaluation, the City determined that it has taken all appropriate and necessary steps to ameliorate the negative effects of public policies that may have been a barrier to affordable housing. Moreover, the City is actively engaged with affordable housing developers concerning the siting of additional future affordable housing and ensuring that the entitlement process runs smoothly from inception to completion. The Housing Element addresses the City's provisions for affordable housing, emergency shelters, transitional housing, and supportive housing. The following policies in the City's 2021-2029 Housing Element specifically address the variety of regulatory and financial tools to be used by the City to remove any potential barriers and facilitate the provision of affordable housing: Policy H2.1. Facilitate housing development of housing affordable to lower -income households by providing technical assistance, regulatory incentives and concessions, and financial resources, as funding permits. Explore options to ensure additional affordable housing production, such as an inclusionary housing ordinance. Policy H2.2. Encourage and provide incentives for both the private and public sectors to produce or assist in the production of affordable housing, with an emphasis on housing affordable to persons with disabilities, seniors, large families, female -headed households with children, and people experiencing homelessness. Policy H2.3. Establish partnerships with private developers and non-profit housing corporations to assist Baldwin Park in meeting its housing goals. Annual Action Plan BALDWIN PARK 58 OMB Control No: 2506-0117 (exp. 07/31/2015) Policy H2.5. Build open existing efforts to convert suitable hotels and motels to permanent affordable housing, continue to pursue opportunities to acquire suitable hotels and motels. Policy H3.1. Provide for a range of residential development types in Baldwin Park, including low density single-family homes, small lot single-family subdivisions, medium - density townhomes, and higher density apartments and condominiums. Policy H4.1. Periodically review City regulations, ordinances, departmental processing procedures, and residential fees related to rehabilitation and/or construction to assess their impact on housing costs, and revise as appropriate. Policy H4.2. Utilize density bonuses, fee reductions, and other regulatory incentives, as available and appropriate, to minimize the effect of governmental constraints. Policy H4.3. Continue to identify and promote processes and procedures that streamline residential development. Policy H4.4. Monitor State and federal housing -related legislation, and update City plans, ordinances, and processes as appropriate to remove or reduce governmental constraints. Policy H4.5. Facilitate coordination between lending institutions, the real estate and development community, and the City to better understand and address non- governmental constraints and facilitate production of affordable housing. Policy H4.6. Eliminate zoning and other regulatory barriers to the placement and operation of housing facilities for the homeless and special needs populations in appropriate locations throughout the City. In addition, the City identified the following programs within the Housing Element to support affordable housing within its boundaries: Program H1-2. Preservation of At -Risk Rental Housing Summary: Affordability covenants at Frazier Park, Syracuse Park, and Clark Terrace are set to expire in the next 10 years. The City will maintain an inventory of affordable housing units in the city to ensure compliance with deed restrictions. Additionally, the City will monitor housing projects to ensure long-term affordability and will work with property owners/managers to discuss preservation options. In the event that units convert to market rents, residents will be informed of other affordable housing programs available Annual Action Plan BALDWIN PARK 59 OMB Control No: 2506-0117 (exp. 07/31/2015) in the City. Program H2-2. Affordable Housing Partners, Funding, and Resources Summary: The City will assist local nonprofit agencies in acquiring funding to facilitate the development of affordable housing. The City and the Housing Authority will engage in partnerships between developers and banks to meet their obligations for housing opportunities. The City will continue these efforts while coordinating with LACDA, other Los Angeles County agencies, state agencies, and federal agencies to leverage funding resources, educate the community, and enhance development opportunities. Program H2-3. Section 8 Housing Choice Voucher Program Summary: The City will support additional Housing Choice Vouchers in the community and encourage rental property owners to rent to Voucher holders and register their units with the Baldwin Park Housing Authority. The City will continue to monitor Voucher program participation and provide information on the program, including any new legal requirements. Program H3-1. Adequate Sites Summary: The City will continue to provide appropriate land use designations and maintain an inventory of suitable sites for residential development, while continuing to track progress toward meeting the City's Regional Housing Needs Assessment by income level. Program H3-3. Accessory Dwelling Units (ADUs) Summary: The City will promote the development of accessory dwelling units (ADUs) as a means of providing additional housing through adoption of an updated ADU Ordinance and revise the Ordinance as new legislation passes. The ADU permitting process will be monitored through the Housing Element Annual Progress Report with additional incentives or other strategies to ensure adequate sites. Program H3-5. Replacement of Units on Sites Summary: Require the replacement of units affordable to the same or lower income level as a condition of any development on a nonvacant site that had residential uses within the past five years. Program H3-6. AB 1397 Reuse of Sites Summary: The City will a housing overlay that allows residential use by right for housing developments in which at least 20% of the units are affordable to lower -income households and allows development at 30 units per acre, regardless of lot size. Program H3-8. Hotel/Motel Conversions Summary: The City will continue to pursue opportunities to acquire suitable hotels and Annual Action Plan BALDWIN PARK 60 OMB Control No: 2506-0117 (exp. 07/31/2015) motels to convert into permanent affordable housing. Program H4-2. Lot Consolidation Summary: The City will provide technical assistance for interested developers to consolidate lots which would allow for larger development sites. The City will target advertising of lot consolidation incentives and potential sites opportunities to existing property owners, and prospective mixed -used and affordable housing developers. Program H4-4. Zoning Code Update Summary: The City plans to conduct a comprehensive Zoning Code update to provide flexibility in development standards such as open space, parking, setbacks, and height limits through the Administrative Adjustment and Specific Plan processes. Additional updates to the Zoning Code seek to combine the Planned Development Overlay Zone and Small Lot Single Family Development Options; add reference to the California Housing Accountability Act Requirements; and adopt objective design standards. Program H4-5. Density Bonus and Development Incentives Summary: Revise the City's Density Bonus Ordinance to comply with State Law and update as necessary while also exempt affordable housing projects from certain development fees. Additionally, the City will provide, when possible, developer incentives such as expedited permit processing for affordable units. Program H4-6. Expedite Project Review and Permitting Procedures Summary: The City will provide timely review of discretionary and non -discretionary residential development requests, periodically evaluate land development processing procedures, fast track permit processing for affordable projects, and inform the public of the new processes. Program H4-7. Supportive and Transitional Housing Summary: The City will update the Development Code to comply with AB 2162 (Supportive Housing Streamlining Act) and AB 101 (Low -Barrier Navigation Centers). Furthermore, the City will continue to allow the establishment of transitional and supportive housing that function as residential uses while also prioritizing projects that include special needs housing or housing for extremely/very low-income households in the development application review process. Program H4-8. Nongovernmental Constraints Summary: The City will review, and if necessary, revise, any development regulations or processes that can potentially lessen nongovernmental constraints. Also, to address housing affordability and the lack of monetary resources for affordable housing, the 2020-2024 Consolidated Plan calls for the investment of HOME funds for the development of 10 new affordable rental housing units during the five-year period and the rehabilitation and preservation of 20 existing affordable housing units by 2025. The City has already begun Annual Action Plan BALDWIN PARK 61 OMB Control No: 2506-0117 (exp. 07/31/2015) predevelopment activities on two affordable housing developments. First, the Cesar Chavez Foundation will add approximately 57 units of affordable housing to Baldwin Park. The City's contribution of HOME funds in the amount of $500,000, coupled with Low Income Housing Tax Credits, will be used to develop the one -acre site. The City is currently in the middle of the environmental process and an affordable housing agreement is expected to reach the City Council in FY 2024-25. Next, Retirement Housing Foundation (RHF) was also allocated $500,000 in HOME funding from the City to help develop a site on the corner of Downing Avenue and Central Street. "Central Metro Place" will consist of 55 age restricted units (with one manager's unit), onsite parking, an abundance of amenities and gardens all tailored towards seniors and the aging population. Annual Action Plan BALDWIN PARK 62 OMB Control No: 2506-0117 (exp. 07/31/2015) Introduction In the implementation of the 2024-25 Annual Action Plan, the City will continue to invest CDBG and HOME resources to address obstacles to meeting underserved needs, foster and maintain affordable housing, reduce lead -based paint hazards, reduce the number of poverty -level families, develop institutional structure, and enhance coordination between public and private housing and social service agencies. Actions planned to address obstacles to meeting underserved needs The City of Baldwin Park has also identified long-range strategies, activities, and funding sources to implement the goals in the areas of housing and community development services for the benefit of the residents. • The City will continue to seek other resources and funding sources to address the biggest obstacle to meeting the community's underserved needs, which is the lack of funding and/or inadequate funding. • The City will look for innovative and creative ways to make its delivery systems more comprehensive and will continue existing partnerships with both for -profit and not -for - profit organizations. • The City has structured its use of HOME and CDBG funds to concentrate on affordable rental housing and rental rehabilitation programs. • The City is currently addressing certain housing needs with federal funds such as availability, condition, and fair housing practices to prevent homelessness. • The City is also addressing community development needs with federal funds such as infrastructure and code enforcement. Actions planned to foster and maintain affordable housing In addition to the prior allocations of HOME funding to projects such as the Cesar Chavez and Retirement Housing Affordable Housing Projects, the City is also considering allocating HOME and/or CDBG funds to the San Gabriel Valley Habitat for Humanity to administer the City's homeowner rehabilitation program. The details of such an arrangement are still being worked on, but by partnering with Habitat for Humanity, the City benefits from their experience in managing similar projects and navigating the complexities of housing rehabilitation processes. Habitat for Humanity's track record in delivering quality housing solutions and their commitment to serving low-income households make them a valuable partner in addressing housing challenges in the community. Habitat for Humanity has also proposed to expand the Homeownership Program and on July 19, 2023 the Baldwin Park City Council authorized $3,584,659 in various federal and non-federal Annual Action Plan BALDWIN PARK 63 OMB Control No: 2506-0117 (exp. 07/31/2015) funding sources to be used towards new home construction, acquisition and rehabilitation of existing homes, and/or substantial rehabilitation and critical home repairs for existing homeowners. Included in the Expansion Program are the following activities: • Acquisition/Rehabilitation activities encompass condos, detached homes, and SB 9 lot splits, and serves as an innovative approach to expanding affordable housing opportunities in Baldwin Park. By leveraging funds from the City, specifically Low -Mod funds, the San Gabriel Valley Habitat for Humanity can acquire properties for rehabilitation and subsequent subdivision to create additional affordable housing units. The purchase of 4085 Bresee Avenue by SGV Habitat in March 2023 exemplifies the implementation of this strategy. Leveraging the Low -Mod funds from the City of Baldwin Park, SGV Habitat initiated the renovation of the front house while simultaneously pursuing City approval for a lot split and the design and planning of an additional house. The adaptive reuse of the garage, along with an addition, contributes to the expansion of housing options within the community. • The plan to construct four Accessory Dwelling Units (ADUs) by the San Gabriel Valley Habitat for Humanity (SGV Habitat) represents a proactive step towards addressing housing affordability in Baldwin Park. These ADUs will primarily be built through the conversion of existing garages into rental units, providing an additional source of affordable housing for eligible low-income individuals and families. Participating homeowners in the ADU program must meet the income eligibility criteria, with household incomes at or below 80% of the Area Median Income (AMI). By targeting households with moderate incomes, SGV Habitat ensures that the ADUs serve those most in need of affordable housing solutions. The financing model for the ADUs involves the initial construction costs being covered by SGV Habitat, potentially utilizing funds from grants or other sources. Homeowners who benefit from the ADUs will repay the construction costs over time, allowing SGV Habitat to reinvest these funds into future ADU projects. This revolving loan structure ensures the sustainability and scalability of the ADU program, enabling SGV Habitat to continue expanding affordable housing opportunities in Baldwin Park. • The Owner -Occupied Rehabilitation program undertaken by the San Gabriel Valley Habitat for Humanity (SGV Habitat) is making significant strides in improving the quality of housing for income -eligible homeowners in Baldwin Park. This program focuses on essential repairs and upgrades to existing homes, ensuring that they remain safe, habitable, and compliant with building codes. The scope of the rehabilitation work includes a range of improvements such as roof replacements, fence repairs, gutter installations, garage door replacements, door replacements, exterior painting, upgraded electrical or plumbing systems, accessibility upgrades, and correction of code enforcement items. These upgrades not only enhance the overall condition and appearance of the homes but also contribute to their longevity and resilience. To date, seven homes have been successfully repaired and completed. Habitat aims to complete an additional seven homes, bringing the total number of rehabilitated homes to fourteen. Annual Action Plan BALDWIN PARK 64 OMB Control No: 2506-0117 (exp. 07/31/2015) • The construction of 12 attached 3-bedroom affordable townhomes at 12779 Torch Street represents a significant step towards addressing the affordable housing needs in Baldwin Park. The project, supported by City -approved funds totaling $525,000, aims to provide high -quality, affordable housing options for residents in the community. The funding provided by the City will directly contribute to the construction of the townhomes, covering essential expenses such as materials, labor, and off -site improvements required by the City. This financial support supplements the City's initial investment of $1.41 million to purchase the Torch site, which was approved in May 2021. Currently, the project is undergoing review by City staff, focusing on design considerations and obtaining necessary entitlement clearances. Upon completion of the review process, construction is expected to commence, with a projected completion date set for the first quarter of 2025. Once finished, the 12 townhomes will offer spacious and modern living spaces, • 4288 Stewart Avenue Homes: City -approved funds of $1,200,000 will directly support the construction of 16 attached affordable homes, including off -site improvements required by the City. Includes the adaptive reuse of portions of the existing Baldwin Park Presbyterian Church as well as newly built units. The project is in its inception phase. Expected Completion: 3rd quarter 2025. • The development project at 4288 Stewart Avenue also represents an important initiative to address affordable housing needs in Baldwin Park. With City -approved funds totaling $1,200,000, the project aims to construct 16 attached affordable homes, along with necessary off -site improvements mandated by the City. The project also contains adaptive reuse of portions of the existing Baldwin Park Presbyterian Church. Currently in its inception phase, the project is undergoing careful planning and design considerations to ensure its alignment with regulatory requirements and community needs. Upon completion, which is expected in the third quarter of 2025, the 16 attached affordable homes will provide much -needed housing options for low- and moderate -income households in Baldwin Park. Actions planned to reduce lead -based paint hazards As a means of better protecting children and families against lead poisoning, in 1999 HUD instituted revised lead -based paint regulations focused around the following five activities: • Notification • Lead Hazard Evaluation • Lead Hazard Reduction • Ongoing Maintenance • Response to Children with Environmental Intervention Blood Lead Level The City has implemented HUD Lead Based Paint Regulations (Title X), which requires federally funded rehabilitation projects to address lead hazards. Lead -based paint abatement is part of the Annual Action Plan BALDWIN PARK 65 OMB Control No: 2506-0117 (exp. 07/31/2015) Acquisition/Rehabilitation/New Construction of Affordable Rental Housing Program. Units within rental housing projects selected for rehabilitation are tested if not statutorily exempt. Elimination or encapsulation remedies are implemented if lead is detected, and is paid for through CDBG or HOME funds, as appropriate. To reduce lead -based paint hazards in existing housing, all housing rehabilitation projects supported with federal funds are tested for lead and asbestos. When a lead -based paint hazard is present, the City or the City's sub -grantee contracts with a lead consultant for abatement or implementation of interim controls, based on the findings of the report. Tenants are notified of the results of the test and the clearance report. In Section 8 programs, staff annually inspects units on the existing program and new units as they become available. In all cases, defective paint surfaces must be repaired. In situations where a unit is occupied by a household with children under the age of six, corrective actions will include testing and abatement if necessary, or abatement without testing. Actions planned to reduce the number of poverty -level families The 2020 US Census revealed that approximately 13% of residents within Baldwin Park fall below the poverty line. The implementation of CDBG and HOME activities meeting the goals established in the 2020-2024 Consolidated Plan and this Annual Action Plan will help to reduce the number of poverty -level families by: • Supporting activities that expand the supply of housing that is affordable to low- and moderate -income households. • Supporting activities that preserve the supply of decent housing that is affordable to low - and moderate -income households. • Supporting a continuum of housing and public service programs to prevent and eliminate homelessness. • Supporting housing preservation programs that assure low-income households have a safe, decent, and appropriate place to live. • Supporting public services for low- and moderate -income residents including those with special needs and those at -risk of homelessness offered by nonprofit organizations receiving CDBG funds. • Promoting economic opportunity for low- and moderate -income residents who own microenterprise businesses (five or fewer employees) or who are starting a new microenterprise business. In addition to these local efforts, mainstream state and federal resources also contribute to reducing the number of individuals and families in poverty. Federal programs such as the Earned Income Tax Credit and Head Start provide pathways out of poverty for families who are ready to pursue employment and educational opportunities. Additionally, in California, the primary programs that assist families in poverty are CalWORKs, Cal Fresh (formerly food stamps) and Medi-Cal. Together, these programs provide individuals and families with employment Annual Action Plan BALDWIN PARK 66 OMB Control No: 2506-0117 (exp. 07/31/2015) assistance, subsidy for food, medical care, childcare, and cash payments to meet basic needs such as housing, nutrition, and transportation. Other services are available to assist persons suffering from substance abuse, domestic violence, and mental illness. Finally, the City will fully comply with Section 3 of the Housing and Community Development Act, which helps foster local economic development and individual self-sufficiency. This set of regulations require that to the greatest extent feasible, the City will provide job training, employment, and contracting opportunities for low or very low-income residents in connection with housing and public construction projects. Actions planned to develop institutional structure The institutional delivery system in Baldwin Park is high -functioning and collaborative — particularly the relationship between local government and the nonprofit sector comprised of a network of capable community -based organizations that are delivering a full range of services to residents. Affordable housing development and preservation activities will be carried out by the Housing Division of the Community Development Department in partnership with housing developers and contractors. Public service activities will be carried out by nonprofit organizations and City Departments to achieve the Consolidated Plan Strategic Plan goals. The Housing Division and the Public Works Department will work together with contractors to implement public facility improvement projects. As a key component, the City is developing and expanding institutional structure to meet underserved needs by funding a wide variety of services targeted to youth, seniors, special needs populations, and individuals or families at risk of homelessness with CDBG public service grants. Actions planned to enhance coordination between public and private housing and social service agencies To enhance coordination between public and private housing and social service agencies, the City will continue consulting with and inviting the participation of a wide variety of agencies and organizations involved in the delivery of housing and supportive services to low- and moderate - income residents in Baldwin Park. Participation in the Tri-City Cohort Partnership will aid in these actions to better leverage resources and service agencies with combined funding from Baldwin Park, El Monte, and South El Monte. The City will also continue its partnership with the San Gabriel Council of Governments (SGVCOG), the Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA), and other San Gabriel Valley cities, to implement the Services to Supplement Existing Homeless Services Program which offers: • Street Outreach • Housing Navigation • Mental Health Support Annual Action Plan BALDWIN PARK 67 OMB Control No: 2506-0117 (exp. 07/31/2015) • Case Management • Homeless Prevention and Problem Solving • And Supportive Services In the implementation of the 2024-25 Annual Action Plan, the City will invest CDBG and HOME resources to address obstacles to meeting underserved needs, foster and maintain affordable housing, reduce lead -based paint hazards, reduce the number of poverty -level families, develop institutional structure and enhance coordination between public and private housing and social service agencies. Annual Action Plan BALDWIN PARK 68 OMB Control No: 2506-0117 (exp. 07/31/2015) PROGRAM SPECIFIC REQUIREMENTS Introduction The City of Baldwin Park participates in HUD's CDBG Program that is used for creating decent affordable housing, suitable living environments, and economic opportunities. The new program year (2024-25) will begin on July 1, 2024. The FY 2024-25 CDBG allocation is $839,412. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(I)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received The City's program income for before the start of the next program year and that has not yet been FY 2023-24 has been reprogrammed programmed. 2. The amount of proceeds from section 108 loan guarantees that The City does not participate will be used during the year to address the priority needs and in a Section 108 Loan specific objectives identified in the grantee's strategic plan Guarantee Program. 3. The amount of surplus funds from urban renewal settlements The City does not receive any urban renewal settlement funds. 4. The amount of any grant funds returned to the line of credit for At this time, there have been which the planned use has not been included in a prior statement or no additional grant funds plan. returned to the line of credit for new activities or programs. 5. The amount of income from float -funded activities The City's CDBG Program does not receive income from float - funded activities. Total Program Income Total Program Income anticipated in FY 2024-25 is $0. Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low to moderate income. 100% The City's CDBG Program will not have activities to fund in FY 2024-25 under Urgent Needs. Annual Action Plan BALDWIN PARK 69 OMB Control No: 2506-0117 (exp. 07/31/2015) HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(I)(2) The City of Baldwin Park participates in HUD's HOME Program that can be used to promote affordable housing in the City through activities such as homeowner rehabilitation and housing development. The 2024-25 Program Year will commence on July 1, 2024. The FY 2024-25 HOME allocation is $237,195. 1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows: The City will not use any other forms of investment beyond those identified in Section 92.205. Should the Residential Rehabilitation Program be available in FY 2024-25, it will offer one percent interest deferred loans for the rehabilitation of owner -occupied single-family. The loans will be due and payable after 30 years. Maximum loan amount is $45,000 and the after - rehab value of the house must be less than 95% of the area's median purchase price. The loan will not include any provision for refinancing existing debt. 2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows: In the past, the City of Baldwin Park offered a Housing Assistance program to low-income first-time homebuyers, entitled, the "Silent Second Program." The Silent Second or "gap financing" program assisted homebuyers to purchase a home by filling in the affordability gap. The gap is defined as a difference between the purchase price of the home and the first mortgage plus a 1.5% down payment. Baldwin Park's program offered a maximum second mortgage loan of $70,000. The City uses recapture. All City loans are due and payable upon sale or transfer of the property; if the unit is no longer occupied by the homebuyer; if the homebuyer cashes out; or there becomes a maintenance problem with the property. 3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows: See above. 4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows: The City does not propose to provide refinancing with HOME funds as described under 24 CFR 92.206(b). However, when lending HOME funds for single-family dwellings, the City may Annual Action Plan BALDWIN PARK 70 OMB Control No: 2506-0117 (exp. 07/31/2015) find it necessary to allow refinancing to permit or continue affordability under §92.252. If so, the City will amend its Consolidated Plan to describe refinancing guidelines that include the following refinancing general guidelines: a) Demonstrate the rehabilitation is the primary eligible activity and ensure that this requirement is met by establishing a minimum level of rehabilitation per unit or a required ratio between rehabilitation and refinancing. b) Require review of management practices to demonstrate that disinvestment in the property has not occurred, that the long-term needs of the project can be met and that the feasibility of serving the targeted population over an extended affordability period can be demonstrated. c) State whether the new investment is being made to maintain current affordable units, create additional affordable units, or both. d) Specify the required period of affordability, whether it is the minimum 15 years or longer. e) Specify whether the investment of HOME funds may be jurisdiction -wide or limited to a specific geographic area. f) State that HOME funds cannot be used to refinance multifamily loans made or insures by any Federal program, including CDBG. Annual Action Plan BALDWIN PARK 71 OMB Control No: 2506-0117 (exp. 07/31/2015) ITEM NO. 14 STAFF REPORT TO: Honorable Mayor and Members of the City Council HU QE ..'C FROM: Enrique C. Zaldivar, Chief Executive Officer SAI GaBI?iEL �� PREPARED BY: Norma Tabares, City Attorney '��n �arruw DATE: August 21, 2024 SUBJECT: Adoption of a City Council Policy for Rotation of the Appointed Position of Mayor and Mayor Pro Tempore SUMMARY On November 81 2022, voters approved Measure RM, changing the office of the Mayor from one that is directly elected by voters to serve two-year terms to one that is appointed by the City Council, and changing the number of City Council members elected to office from four to five to serve four-year terms. The Mayor Pro Tempore is currently appointed annually at the first regular Council meeting in December, or the meeting when the general municipal election results are declared. Beginning in 2024 following the general municipal election held in November, both the Mayor and Mayor Pro Tempore would be appointed. The purpose of this agenda item is to propose a policy for selection of the appointed Mayor and Mayor Pro Tempore and related procedural requirements for rotation to ensure consistency and transparency in filling these appointed positions. RECOMMENDATION It is recommended the City Council adopt the proposed City Policy for Selection of Appointed Mayor and Mayor Pro Tempore. FISCAL IMPACT None BACKGROUND In general law cities without an elected mayor, the selection of the mayor and mayor pro tem is conducted by a vote of the city council members. (Gov. Code, §§ 34905, 36801.) State law does not mandate a specific method for selecting the mayor and mayor pro tem, thereby granting city councils the discretion to choose their own process. The Baldwin Park Municipal Code specifies that the Council shall reorganize and select one of its members as Mayor and Mayor Pro Tempore either: In even -numbered years at the Council meeting at which the results of the general municipal election are declared, in odd -numbered years at the first regular Council meeting in December, or at such other times as a majority of the City Council shall order. The Code provides no further procedural guidelines for selection of the two positions. DISCUSSION Following the City`s recent shift to appointed Mayor, the City Council desires to establish a selection policy and rotation schedule for the Mayor and Mayor Pro Tem positions, commencing in 2024, and annually thereafter. The City desires to establish its City Council policy to memorialize this rotation schedule and provide clear guidance for members of the City Council and staff to ensure consistency and fairness in the selection of the City's Mayor and Mayor Pro Tem. Page 1 / 2 Staff researched other cities policies for selection and rotation of mayor and mayor pro tem for comparison purposes. Most cities require that the mayor/mayor pro tem serve at least one (1) or two (2) years on the city council prior to serving in either position. Selection is commonly based on seniority, with priority given to the longest continuous length of service on the city council. In the event of councilmembers in the same cohort that have equal years of service, ties are typically resolved by a vote of the council, drawing lots, or by ranking based on number of votes in a past election. The current selection of the Mayor Pro Tem provides that: 1) The City Clerk opens the nominations for the office of Mayor Pro Tempore. Any Councilmember may nominate and no second to the nomination is required; and 2) After receiving nominations, the City Clerk closes the nominations; and 3) The City Clerk then conducts the election of the Mayor Pro Tempore by roll call vote. If there is more than one nomination, a roll call vote is conducted in the order in which nominations are received until a Mayor Pro Tempore is elected by majority vote. The proposed policy (Attachment 1) establishes requirements for selection of mayor and mayor pro tem positions. The proposed policy provides that annually, the Council will select one of its members as mayor and one as mayor pro tem as follows: • In 2024, the councilmember with the longest continuous length of service on the city council will be appointed to serve as mayor. The councilmember with the second longest continuous length of service on the city council will be appointed to serve as mayor pro tem. • Commencing in 2025 and annually thereafter, the current mayor pro tem will succeed to the position of mayor and the councilmember with the longest continuous length of service on the city council other than the outgoing mayor will be appointed to serve as mayor pro tem. • No councilmember may serve as mayor or mayor pro tem during their first year on the city council. At least one full year of service on the council is required. • If two or more council members have served for the same amount of time, the council may vote to appoint any of the council members from that cohort to the position of mayor or mayor pro tem. • Once a council member has served as mayor, they will be moved to the end of the rotation. • If a council member resigns, declines to serve, or is otherwise unable to serve, then the council member with the next longest continuous service will be appointed. • In the event following the established procedures results in no council member being able to serve in either position, then the city council may vote to appoint any one of its members. ALTERNATIVES The City may provide other direction for adoption of a mayor rotation policy and selection procedure. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Proposed City Policy for Selection of Appointed Mayor and Mayor Pro Tempore Page 2 / 2 City of Baldwin Park Policy for Selection of Mayor and Mayor Pro Tempore A. The City Council will select a mayor and mayor pro tempore annually from among its members either: in even -numbered years at the City Council meeting at which the results of the general municipal election are declared, in odd -numbered years at the first regular City Council meeting in December, or at such other times as a majority of the City Council shall order. B. At the City Council reorganization meeting in 2024, the city council will appoint a council member to serve as mayor and a council member to serve as mayor pro tempore (tem) in accordance with the following: 1. The elected council member with the longest continuous length of service on the city council will be appointed to serve as mayor. 2. The elected council member with the second longest continuous length of service on the city council will be appointed to serve as mayor pro tem. C. At the City Council reorganization meeting in 2025 and each year thereafter, the city council will appoint a council member to serve as mayor and a council member to serve as mayor pro tem in accordance with the following: 1. The current mayor pro tempore will automatically succeed and be appointed to the position of mayor. 2. The elected council member who has served for the longest continuous period of time on the city council who has not yet served as mayor will be appointed to serve as mayor pro tem. 3. Each council member who was serving on the city council as of December 2024 must have the opportunity to serve as mayor under this rotational system before serving as mayor a second time. 4. A council member may not serve as mayor or mayor pro tem until they have served on the city council for no less than one (1) year. D. If two or more elected council members have equal seniority having served continuously on the city council for the same amount of time, the city council may resolve by draw lot to appoint the mayor or mayor pro tem, as applicable, from the cohort of council members with equal seniority. E. The mayor and mayor pro tempore will hold office for one year from the date of their selection, or until their identified successors take office. F. If at any point in time a council member serving as mayor or mayor pro tem resigns from the position or from city council, or otherwise is no longer able or willing to continue serving in their capacity as mayor or mayor pro tem, the position shall be filled in the same manner as the annual appointments. G. A council member may decline the position of mayor or mayor pro tem. In that event, the appointment of mayor or mayor pro tem will be made to the council member next in order 65431.00101\42529021.2 of seniority based on continuous length of service in the same manner as provided in this policy, after excluding the council member who has declined the position. H. No council member may serve two (2) successive terms as mayor, unless no other council member is able or willing to serve. I. In the event that the application of the procedures for the appointment of mayor and mayor pro tem as provided in this policy would result in no council member being eligible to fill either position, then the city council may vote to appoint any one of its members to serve. 65431.00101\42529021.2 ITEM NO. SA 1 STAFF REPORT TO: Honorable Mayor and Members of the City Council HU QE ..'C FROM: Rose Tam, Director of Finance sn GaB'EL PREPARED BY: Grace Nguyen, Senior Finance Clerk 1'9n Amalo DATE: August 21, 2024 SUBJECT: Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands SUMMARY Attached is the Warrants and Demands Register for the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Register. FISCAL IMPACT The total of the attached Warrants Register for Successor Agency of the City of Baldwin Park was $971.22. BACKGROUND The attached Claims and Demands the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The Jul 09, 2024 to Aug 08, 2024 Successor Agency Warrant with check number 1.3643 through 1.3643 in the total amount of $971.22 was made on behalf of Successor Agency of the City of Baldwin Park constituting of claim and demand against the Successor Agency of the City of Baldwin Park, are herewith presented to the City Council as required by law, and hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Check Register Page 1 / 1 Check Register City of Baldwin Park, CA By (None) Payment Dates: 7/9/2024 - 8/8/2024 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 13643 8/8/2024 HDL, COREN & CONE SA -PROFESSIONAL SERVICES-JUL-SEP 2024 838-00-000-51100-14900 $ 971.22 Grand Total: $ 971.22 ITEM NO. SA 2 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance sn �a�R'E� PREPARED BY: Anthony Ceballos, Accountant '��n �arruw DATE: August 21, 2024 SUBJECT: Treasurer's Report SA — July 2024 SUMMARY Attached is the Treasurer's Report for the month of July 2024. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for July 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit "A", Treasurer's Report Page 1 / 1 CITY OF BALDNN PARK TREASURER'S REPORT 7/3112024 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) City-Incfuding General Fund& all other Special Revenue Funds 4,516% Varies Varies $ 9,132,63&81 $ 9,132,633AI $ 9,132,633.81 9,132,633,81 Housing Authority 4,616% Varies Varies 431.09 431,09 431.09 431,09 9,133,064,90 9,133,064.90 51,133,064,00 9,133,064-90 Certificate of Deposit Traditions Bancorp Inc. (Cambridge trivestmentResearch; 4,660% 111412022 il/412024 260,000,00 260,000,00 260,00040 249,600,00 290,000.00 260,000.00 250,000.00 249,600,00 US Treasury Securities United States Trees Bills 0.000% 10129124 WE DTD 07102114 (Piper Sandler& Co.) 0.0001/ 71112024 1012912024 United States Treas Bills 0.00% 08122124 WE DTD 02J22J24 (Piper Sandler & Co.) 010001% 2J2212024 812712024 United States Treas Bills 0.000% 09126124 HIE DTD 03120124 (Piper Sandler& Co.) 0.000% 41312024 912612024 UPS Government Bonds Federal Nall Mtg Assn CZ10%0V1412SWEDTD 02j1W24 Callable 08114124 @ 100.000 (Multi -Bank Securities Inc.) • Federal Home LN MTG Corp Medium Term NTS FED 6.050% 07/30129 WE DTD 01131124 Callable 07130126 (Multi -Bank Securities Inc,) Federal Nall Mt9 Assn 5.210% 02/14126 WE DTD 02116124 Callable 08114124 @ 100.000 (Piper Sandler & Co.) Federal Home LN BKS CONS BD 5.250% 12J30124 EYE DTD 03128124 Callable 06128124 @ 100.000 (Piper Sandler & Co,) • Federal Home LN BKS CONS BD 5.350% 0413125 WE DTD 0414124 Callable 0713124 @ 100X00 Moody Rating Aaa (Piper Sandier & Co.) Federal Home LN BKS CONS BD 6A801 1012/26 WE DTD 0412124 Callable 01/2/25 @ 100A00 Moody Rating Aaa S & P (Piper Sandler & Co:) Federal Home LN BKS CONS BD 6.125% 03127126 WE DTD 03/28124 Callable 12127124 @ 100.000 Moody Rating Aaa S & P (Piper Sandler & Co.) 6,210% 211612024 2JI412026 5.060% 713112024 713012029 &210% 7JI612024 211412026 5,250% 41212024 IV30/2024 6.350% 41412024 41312025 6.180% 41212024 1012)2025 6.1251A 417J2024 3127/2026 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies Fiscal Agent Funds -Successor Agency (TrusUDebt Service Fund Varies Varies Varies 5,000,000.00 5,000,000,00 610000.00 4,936,660,0 3,000,000,00 3,000,000.00 3,000,000.00 2111901790X0 10,000,000.00 10,000,000.00 10,000,000.00 9,918,30000 18,000,000.00 18,000,000.00 18,000,000,00 17,845,640.00 2,000,000.00 2,000,000.0,0 2,000,000.00 2,000,600.00 6,600,000.00 6,600,000.00 6,500,00,0.00 6,600,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,600.00 6,000,000.00 5,000,000.00 6,000,000.00 4,996,660.00 7,000,000.00 7,000,000.00 7,000,000,00 7,000,210,00 7,000,000.00 7,000,000.00 7,00,000.00 6,990,410.00 7,000,000.00 7,000,000.00 7,000,000X0 6,991,460.00 36,60%000.00 36,500'000'00 36,500,000X0 36,479,730.00 3,934,360A1 3,934,360.11 3,934,360.11 3,934,360.11 888,238.00 888,23&00 888,238.00 888,238.00 4,822,598.i1 4,822,698,11 4,822,598.11 4,822,698.11 S 68,705,663.01 68,705,663,01 $ 68,530,633.01 Total Investments $ 68,706,663.01 Cash with BMO City Checking (General) 3,580,729.32 City Miscellaneous Cash (WfC, P/R) 185,07&36 CNG Station 214.66 Housing Authority $51,306.00 Money Market Plus 14,1116,6549,82 Successor Agency 104,87 .53 Total Cash Wth BMO 18,637,851.69 Investment Brokerage (Cash & Cash Equivalents) 27,663.32 Total Cash and investments S 87,371,178.02 CITY OF BALDWIN PARK TREASURER'S REPORT 713112024 * Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was Investment maturities and purchase transactions made for the month of July 2024 and several depositstwithdrawals were made through the Local Agency Investment Fund, In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient Investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are In compliance to the City's Statement of Investment Polley. Approved by: Rose I'mu Director of Finance ITEM NO. FA 1 TO: Chair and Members of the Finance Authority FROM: Rose Tam, Director of Finance sn �a�R'E� PREPARED BY: Anthony Ceballos, Accountant '��n �arruw DATE: August 21, 2024 SUBJECT: Treasurer's Report FA — July 2024 SUMMARY Attached is the Treasurer's Report for the month of July 2024. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for July 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit "A", Treasurer's Report Page I / 1 CITY OF BALDNN PARK TREASURER'S REPORT 7/3112024 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) City-Incfuding General Fund& all other Special Revenue Funds 4,516% Varies Varies $ 9,132,63&81 $ 9,132,633AI $ 9,132,633.81 9,132,633,81 Housing Authority 4,616% Varies Varies 431.09 431,09 431.09 431,09 9,133,064,90 9,133,064.90 51,133,064,00 9,133,064-90 Certificate of Deposit Traditions Bancorp Inc. (Cambridge trivestmentResearch; 4,660% 111412022 il/412024 260,000,00 260,000,00 260,00040 249,600,00 290,000.00 260,000.00 250,000.00 249,600,00 US Treasury Securities United States Trees Bills 0.000% 10129124 WE DTD 07102114 (Piper Sandler& Co.) 0.0001/ 71112024 1012912024 United States Treas Bills 0.00% 08122124 WE DTD 02J22J24 (Piper Sandler & Co.) 010001% 2J2212024 812712024 United States Treas Bills 0.000% 09126124 HIE DTD 03120124 (Piper Sandler& Co.) 0.000% 41312024 912612024 UPS Government Bonds Federal Nall Mtg Assn CZ10%0V1412SWEDTD 02j1W24 Callable 08114124 @ 100.000 (Multi -Bank Securities Inc.) • Federal Home LN MTG Corp Medium Term NTS FED 6.050% 07/30129 WE DTD 01131124 Callable 07130126 (Multi -Bank Securities Inc,) Federal Nall Mt9 Assn 5.210% 02/14126 WE DTD 02116124 Callable 08114124 @ 100.000 (Piper Sandler & Co.) Federal Home LN BKS CONS BD 5.250% 12J30124 EYE DTD 03128124 Callable 06128124 @ 100.000 (Piper Sandler & Co,) • Federal Home LN BKS CONS BD 5.350% 0413125 WE DTD 0414124 Callable 0713124 @ 100X00 Moody Rating Aaa (Piper Sandler & Co.) Federal Home LN BKS CONS BD 6A801 1012/26 WE DTD 0412124 Callable 01/2/25 @ 100A00 Moody Rating Aaa S & P (Piper Sandler & Co:) Federal Home LN BKS CONS BD 6.125% 03127126 WE DTD 03/28124 Callable 12127124 @ 100.000 Moody Rating Aaa S & P (Piper Sandler & Co.) 6,210% 211612024 2JI412026 5.060% 713112024 713012029 &210% 7JI612024 211412026 5,250% 41212024 IV30/2024 6.350% 41412024 41312025 6.180% 41212024 1012)2025 6.1251A 417J2024 3127/2026 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies Fiscal Agent Funds -Successor Agency (TrusUDebt Service Fund Varies Varies Varies 5,000,000.00 5,000,000,00 610000.00 4,936,660,0 3,000,000,00 3,000,000.00 3,000,000.00 2111901790X0 10,000,000.00 10,000,000.00 10,000,000.00 9,918,30000 18,000,000.00 18,000,000.00 18,000,000,00 17,845,640.00 2,000,000.00 2,000,000.0,0 2,000,000.00 2,000,600.00 6,600,000.00 6,600,000.00 6,500,00,0.00 6,600,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,600.00 6,000,000.00 5,000,000.00 6,000,000.00 4,996,660.00 7,000,000.00 7,000,000.00 7,000,000,00 7,000,210,00 7,000,000.00 7,000,000.00 7,00,000.00 6,990,410.00 7,000,000.00 7,000,000.00 7,000,000X0 6,991,460.00 36,60%000.00 36,500'000'00 36,500,000X0 36,479,730.00 3,934,360A1 3,934,360.11 3,934,360.11 3,934,360.11 888,238.00 888,23&00 888,238.00 888,238.00 4,822,598.i1 4,822,698,11 4,822,598.11 4,822,698.11 S 68,705,663.01 68,705,663,01 $ 68,530,633.01 Total Investments $ 68,706,663.01 Cash with BMO City Checking (General) 3,580,729.32 City Miscellaneous Cash (WfC, P/R) 185,07&36 CNG Station 214.66 Housing Authority $51,306.00 Money Market Plus 14,1116,6549,82 Successor Agency 104,87 .53 Total Cash Wth BMO 18,637,851.69 Investment Brokerage (Cash & Cash Equivalents) 27,663.32 Total Cash and investments S 87,371,178.02 CITY OF BALDWIN PARK TREASURER'S REPORT 713112024 * Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was Investment maturities and purchase transactions made for the month of July 2024 and several depositstwithdrawals were made through the Local Agency Investment Fund, In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient Investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are In compliance to the City's Statement of Investment Polley. Approved by: Rose I'mu Director of Finance ITEM NO. HA 1 TO: Chair and Members of the Housing Authority FROM: Rose Tam, Director of Finance sn �a�R'E� PREPARED BY: Grace Nguyen, Senior Finance Clerk JAT4"J DATE: August 21, 2024 SUBJECT: Baldwin Park Housing Authority's Warrants and Demands SUMMARY Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Register. FISCAL IMPACT The total of the Warrants and Demands for Housing Authority was $794,766.41. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The Jul 09, 2024 to Aug 08, 2024 Warrant check numbers 73090 through 73119 in the amount of $1.0,690.88 and Automated Clearing House (ACH) in the amount of $784,075.53 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law, and hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Happy Check Register 2. Happy Check Register ACH Page 1 / 1 Check Register ^~`~po^~ 8/8/2024 Date Range: 7/8/2024... 8/8/2024 Grouped by: VMS Date Range: — Sorted by: Check Number Program: - Payment Type: Check Numbers: — Direct Deposit: Exclude Direct Deposit Check Cleared: All Port Status: Include Port Ins ZonnHAPs: Include Zero HAPa Voided Payments: Omit Voided Payments Held Checks: Exclude Held Checks V'Check Number Check Date VMS Date Payee Name DD Amount []73080 0801/2024 0001/2024 Julie LFonseca [] $19.00 []73001 0801/2024 0801/2024 Vanessa SRoss [] $43.00 []73082 08/01/2024 08/01/2024 Jacqueline Chaves [] $154.00 []73003 0801/2024 0801/2024 Carmen Rivera -Madrid [] $27.00 []73084 0801/2024 08/01/2024 Mona LMartin [] $18.00 []73005 0801/2024 0801/2024 XiomamAMartinez [] $21.00 []73080 0801/2024 08/01/2024 Marlene LAcosta [] $17.00 []73007 0801/2024 0801/2024 City ofPomona Housing Authority [] $81044 []73088 08/01/2024 08/01/2024 Ken Chi -Kin Yu [] $13.00 []73008 0801/2024 0801/2024 Jasmine JanaoRhodes [] $138.00 []73100 0801/2024 0801/2024 Monica AEaoa|ant* [] $45.00 []73101 0801/2024 0801/2024 David RChaoon [] $82.00 []73102 0801/2024 08/01/2024 Sheila K4Freeman [] $28.00 []73103 0801/2024 0801/2024 Christine ARodriguez [] $37.00 []73104 08/01/2024 08/01/2024 Gwendolyn Jean Adams [] $16.00 []73105 0801/2024 0801/2024 Jess Edward Pem|ta [] $15.00 []73100 0801/2024 0801/2024 Ricky Garcia [] $31.00 []73107 0801/2024 0801/2024 BainaACa|dam [] $4.00 []73108 0801/2024 08/01/2024 K4anue|Oohoa [] $158.00 []73108 0801/2024 0801/2024 Maria LLopez [] $21.00 []73110 0801/2024 08/01/2024 TrioiaJHaoo|dno [] $120.00 []73111 0801/2024 0801/2024 Eternal Link LLC [] $1803.00 []73112 08/01/2024 0801/2024 F|eminhaP*mwm [] $135.00 []73113 0801/2024 0801/2024 Isabel Herrera [] $116.00 []73114 0801/2024 08/01/2024 George KaChun Chew [] $2484.00 []73115 0801/2024 0801/2024 City ofCarlsbad [] $1121.44 []73110 08/01/2024 08/01/2024 Cameron Properties [] $2526.00 []73117 0801/2024 0801/2024 Sylvia JRodriguez [] $101.00 []73118 08/01/2024 0801/2024 Venancio Felix [] $244.00 []73118 0801/2024 0801/2024 Mary FBaUeutoma [] $171.00 Copyright @2011-2O24.HAPPY Software, Inc. Check Register Report Gm 08/08/2024 Page Total $10,690.88 Average $323.97 Unit Count 7 Average Weighted by Unit Count $1,269.29 Hard to House Count Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 08/08/2024 Page 2 Check Register Report 8/8/2024 Date Range: 7/9/2024 ... 8/8/2024 Grouped by: VMS Date Range: ... Sorted by: Check Number Program: - Payment Type: Check Numbers: ... Direct Deposit: Include Direct Deposit Check Cleared: All Port Status: Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments: Omit Voided Payments Held Checks: Exclude Held Checks 'Check Number Check Date VMS Date Payee Name DD Amount ❑ 34159 07/10/2024 07/01/2024 Tyler -Valley Metro Housing, LP ® $7.00 ❑ 34160 07/10/2024 07/01/2024 Therese Marie Simon ® $2189.00 ❑ 34161 08/01/2024 08/01/2024 Y & H Investment, Inc. ® $1417.00 ❑ 34162 08/01/2024 08/01/2024 Eunice Property, LLC ® $1355.00 ❑ 34163 08/01/2024 08/01/2024 Wilson Apartment Associates L.P. ® $1816.00 ❑ 34164 08/01/2024 08/01/2024 Monet Huong Nguyen ® $2979.00 ❑ 34165 08/01/2024 08/01/2024 ASCENSION HOLDINGS LLC ® $1268.00 ❑ 34166 08/01/2024 08/01/2024 Tom Cinquegrani ® $827.00 ❑ 34167 08/01/2024 08/01/2024 Mark T. Fernandez ® $881.00 ❑ 34168 08/01/2024 08/01/2024 Melody (Muoi) Dao ® $1597.00 ❑ 34169 08/01/2024 08/01/2024 John W. Ruwitch and Anh Lam Truong ® $2012.00 ❑ 34170 08/01/2024 08/01/2024 Adam King Lee and Joyce Ng Lee ® $1374.00 ❑ 34171 08/01/2024 08/01/2024 Mingyu Qu ® $2201.00 ❑ 34172 08/01/2024 08/01/2024 SAE GROUP, LLC ® $2169.00 ❑ 34173 08/01/2024 08/01/2024 Wei Zhen Su ® $1600.00 ❑ 34174 08/01/2024 08/01/2024 Mallorca Apartments, LTD ® $3404.00 ❑ 34175 08/01/2024 08/01/2024 Cipriano Salazar Jr. ® $1616.00 ❑ 34176 08/01/2024 08/01/2024 Dung Tran ® $2357.00 ❑ 34177 08/01/2024 08/01/2024 ® $1395.00 ❑ 34178 08/01/2024 08/01/2024 Monrovia 612, LP ® $29598.00 ❑ 34179 08/01/2024 08/01/2024 Leslie K Ng ® $1684.00 ❑ 34180 08/01/2024 08/01/2024 Jun Hua Hu ® $2837.00 ❑ 34181 08/01/2024 08/01/2024 Lien Diep ® $1585.00 ❑ 34182 08/01/2024 08/01/2024 Rosa Lamas-Serratos ® $2369.00 ❑ 34183 08/01/2024 08/01/2024 Villa Olive Oak dba Oak Park- South ® $5468.00 ❑ 34184 08/01/2024 08/01/2024 Malcolm Oso ® $875.00 ❑ 34185 08/01/2024 08/01/2024 Dajojo, LLC ® $1285.00 ❑ 34186 08/01/2024 08/01/2024 Investor Trust Realty Group, Inc. ® $1427.00 ❑ 34187 08/01/2024 08/01/2024 Sieu Tuan Phan ® $3249.00 ❑ 34188 08/01/2024 08/01/2024 Don Norwood ® $1463.00 ❑ 34189 08/01/2024 08/01/2024 Ana Thai ® $921.00 ❑ 34190 08/01/2024 08/01/2024 SRI Properties No 15 LLC ® $1397.00 Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 08/08/2024 Page 1 ❑ 34191 08/01/2024 08/01/2024 Larry Chow 0 $1851.00 ❑ 34192 08/01/2024 08/01/2024 T & T Asset Holding, LLC ® $537.00 ❑ 34193 08/01/2024 08/01/2024 Michael Alfred Alarcon ® $1269.00 ❑ 34194 08/01/2024 08/01/2024 Mousa Boushaaya ® $1798.00 ❑ 34195 08/01/2024 08/01/2024 Tuan Viet Ho ® $2190.00 ❑ 34196 08/01/2024 08/01/2024 Xiaomin Lin and Xiaoxi Wu ® $2717.00 ❑ 34197 08/01/2024 08/01/2024 Jun Ye and Ming Feng ® $1124.00 ❑ 34198 08/01/2024 08/01/2024 4324 Walnut St LLC ® $2277.00 ❑ 34199 08/01/2024 08/01/2024 El Monte Housing Partners LP - The ® $12163.00 ❑ 34200 08/01/2024 08/01/2024 Joseph T. Tung ® $1202.00 ❑ 34201 08/01/2024 08/01/2024 Alamitas LLC ® $402.00 ❑ 34202 08/01/2024 08/01/2024 Avalon Monrovia LLC ® $3633.00 ❑ 34203 08/01/2024 08/01/2024 Pro Management Inc. ® $1600.00 ❑ 34204 08/01/2024 08/01/2024 Andrew & Eva Fogg ® $1419.00 ❑ 34205 08/01/2024 08/01/2024 Heritage Park Villas LP ® $25107.00 ❑ 34206 08/01/2024 08/01/2024 Heritage Park Villas LP ® $11293.00 ❑ 34207 08/01/2024 08/01/2024 Manapa Enterprises LLC ® $1507.00 ❑ 34208 08/01/2024 08/01/2024 Villa Olive Oak dba Oak Park - South ® $6755.00 ❑ 34209 08/01/2024 08/01/2024 ® $9429.00 ❑ 34210 08/01/2024 08/01/2024 Palo Verde Apartments, LP ® $899.00 ❑ 34211 08/01/2024 08/01/2024 Sharon Campbell ® $3149.00 ❑ 34212 08/01/2024 08/01/2024 John M Jacquet Sr. ® $1975.00 ❑ 34213 08/01/2024 08/01/2024 Linda Alice Enriquez ® $2266.00 ❑ 34214 08/01/2024 08/01/2024 Ha X Van ® $4661.00 ❑ 34215 08/01/2024 08/01/2024 Chen Jackson ® $1210.00 ❑ 34216 08/01/2024 08/01/2024 Philip Tsui ® $337.00 ❑ 34217 08/01/2024 08/01/2024 Paul Yen ® $1719.00 ❑ 34218 08/01/2024 08/01/2024 Mie Chen ® $2778.00 ❑ 34219 08/01/2024 08/01/2024 Becky Binh Nguyet Luu or Eddie Ma ® $1606.00 ❑ 34220 08/01/2024 08/01/2024 Tinh Van Le ® $627.00 ❑ 34221 08/01/2024 08/01/2024 The Six Straws LLC ® $7042.00 ❑ 34222 08/01/2024 08/01/2024 Everardo Garcia ® $1755.00 ❑ 34223 08/01/2024 08/01/2024 Ngoc T. Lieu ® $3008.00 ❑ 34224 08/01/2024 08/01/2024 Alfred Tai-Kong Ho and Lisa Chen ® $562.00 ❑ 34225 08/01/2024 08/01/2024 Covina 023 Woods 206 LP c/o ® $882.00 ❑ 34226 08/01/2024 08/01/2024 Doreen Han ® $1662.00 ❑ 34227 08/01/2024 08/01/2024 PI Properties No. 94 LLC ® $1154.00 ❑ 34228 08/01/2024 08/01/2024 Cecilia Lan Cao ® $1530.00 ❑ 34229 08/01/2024 08/01/2024 Baldwin Park Family Housing Limited ® $26999.00 ❑ 34230 08/01/2024 08/01/2024 Grace Chiou ® $1370.00 ❑ 34231 08/01/2024 08/01/2024 Marina Alvarez ® $4405.00 ❑ 34232 08/01/2024 08/01/2024 Zhi Min Li and WXL Investments Inc. ® $945.00 ❑ 34233 08/01/2024 08/01/2024 Sui Man Mak ® $802.00 ❑ 34234 08/01/2024 08/01/2024 Henry Wong ® $2223.00 ❑ 34235 08/01/2024 08/01/2024 West Covina Senior Villas II, LP ® $506.00 ❑ 34236 08/01/2024 08/01/2024 Dung Trung Pham and Tammy Tram ® $750.00 Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 08/08/2024 Page 2 ❑ 34237 08/01/2024 08/01/2024 Francisco J. Sanchez and Gloria ® $1045.00 ❑ 34238 08/01/2024 08/01/2024 Blessed Rock of El Monte ® $28140.00 ❑ 34239 08/01/2024 08/01/2024 Blessed Rock of El Monte ® $2724.00 ❑ 34240 08/01/2024 08/01/2024 Joanne Pham Chau ® $2118.00 ❑ 34241 08/01/2024 08/01/2024 ® $6868.00 ❑ 34242 08/01/2024 08/01/2024 Alfonso Contreras ® $1308.00 ❑ 34243 08/01/2024 08/01/2024 Ryan Quach and Hue Cao ® $1886.00 ❑ 34244 08/01/2024 08/01/2024 Windwood West Covina, L.P. c/o GK ® $1860.00 ❑ 34245 08/01/2024 08/01/2024 Alta Vista Villas, LP c/o Yale ® $3491.00 ❑ 34246 08/01/2024 08/01/2024 West Covina Seniors Villas 1 ® $997.00 ❑ 34247 08/01/2024 08/01/2024 Post Brookhollow, , LP ® $23287.00 ❑ 34248 08/01/2024 08/01/2024 Rahmat Ray Nehdar ® $1135.00 ❑ 34249 08/01/2024 08/01/2024 Alexander Chan ® $2260.00 ❑ 34250 08/01/2024 08/01/2024 Phat Binh Vuong ® $1242.00 ❑ 34251 08/01/2024 08/01/2024 Alan Wu ® $813.00 ❑ 34252 08/01/2024 08/01/2024 Keymax Group, Inc ® $2370.00 ❑ 34253 08/01/2024 08/01/2024 Lawe Family Trust ® $795.00 ❑ 34254 08/01/2024 08/01/2024 Henry Ho ® $1288.00 ❑ 34255 08/01/2024 08/01/2024 PAMA IV Properties, LP ® $5164.00 ❑ 34256 08/01/2024 08/01/2024 Roger Hin Nam Mak ® $9498.00 ❑ 34257 08/01/2024 08/01/2024 LAT Investments, LLC ® $1876.00 ❑ 34258 08/01/2024 08/01/2024 Kimmie Mu Matsunaga ® $4364.00 ❑ 34259 08/01/2024 08/01/2024 Xitlalai Del Real Sanchez ® $1560.00 ❑ 34260 08/01/2024 08/01/2024 Delgar IV LLC ® $1376.00 ❑ 34261 08/01/2024 08/01/2024 Mary L Haynes ® $1121.00 ❑ 34262 08/01/2024 08/01/2024 Betty Chim Lieu ® $1846.00 ❑ 34263 08/01/2024 08/01/2024 Clinett Glazis ® $309.00 ❑ 34264 08/01/2024 08/01/2024 Jim & Nancy Bailey ® $523.00 ❑ 34265 08/01/2024 08/01/2024 Kimberly Nguyen ® $1022.00 ❑ 34266 08/01/2024 08/01/2024 Gregory W. Pratt ® $4266.00 ❑ 34267 08/01/2024 08/01/2024 Joseph M. Kwok ® $2094.00 ❑ 34268 08/01/2024 08/01/2024 Leng Zhang and Bao Ying Jiang ® $1680.00 ❑ 34269 08/01/2024 08/01/2024 Mack E Titus ® $747.00 ❑ 34270 08/01/2024 08/01/2024 ® $1339.00 ❑ 34271 08/01/2024 08/01/2024 Lourdes J. Garrison ® $4265.00 ❑ 34272 08/01/2024 08/01/2024 Lois J Gaston ® $1737.00 ❑ 34273 08/01/2024 08/01/2024 Doan & Lily Thi ® $2300.00 ❑ 34274 08/01/2024 08/01/2024 El Monte Affordable Housing Partner ® $821.00 ❑ 34275 08/01/2024 08/01/2024 Jose Baudelio Delgado ® $349.00 ❑ 34276 08/01/2024 08/01/2024 Larry Mimms ® $1600.00 ❑ 34277 08/01/2024 08/01/2024 Jaime Jimenez ® $702.00 ❑ 34278 08/01/2024 08/01/2024 Guillermo Vasquez ® $2641.00 ❑ 34279 08/01/2024 08/01/2024 ® $1772.00 ❑ 34280 08/01/2024 08/01/2024 ® $2920.00 ❑ 34281 08/01/2024 08/01/2024 Fat Law ® $903.00 ❑ 34282 08/01/2024 08/01/2024 Kevin Kambor Kwong and Yuk Ming ® $1572.00 Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 08/08/2024 Page 3 ❑ 34283 08/01/2024 08/01/2024 Dwight Chang 0 $2291.00 ❑ 34284 08/01/2024 08/01/2024 Cameron Park Community Partners, ® $1798.00 ❑ 34285 08/01/2024 08/01/2024 Mozhgan Tavakoli ® $1638.00 ❑ 34286 08/01/2024 08/01/2024 Lourdes Vela ® $3745.00 ❑ 34287 08/01/2024 08/01/2024 Gilbert Roybal ® $597.00 ❑ 34288 08/01/2024 08/01/2024 Philip & Fanny Kwok ® $1678.00 ❑ 34289 08/01/2024 08/01/2024 Primrose Villa dba Oak Park -North ® $11176.00 ❑ 34290 08/01/2024 08/01/2024 Woodside Village Apartments LP ® $19052.00 ❑ 34291 08/01/2024 08/01/2024 Cynthia Pham ® $685.00 ❑ 34292 08/01/2024 08/01/2024 Katie Yau and Daniel Hong ® $3088.00 ❑ 34293 08/01/2024 08/01/2024 Fanny Chan ® $1055.00 ❑ 34294 08/01/2024 08/01/2024 Kwan and Mei Chiang ® $1026.00 ❑ 34295 08/01/2024 08/01/2024 Sergio Molina ® $236.00 ❑ 34296 08/01/2024 08/01/2024 Fortune America ® $1700.00 ❑ 34297 08/01/2024 08/01/2024 Jason Tran ® $1298.00 ❑ 34298 08/01/2024 08/01/2024 Chuen Lau ® $4196.00 ❑ 34299 08/01/2024 08/01/2024 Tanya H Chen ® $2281.00 ❑ 34300 08/01/2024 08/01/2024 Dan Thanh Peng and Hoan Peng ® $1626.00 ❑ 34301 08/01/2024 08/01/2024 Sunset Square #2000, LP ® $7327.00 ❑ 34302 08/01/2024 08/01/2024 Ngoc Lieu ® $1243.00 ❑ 34303 08/01/2024 08/01/2024 Lark Ellen Village ® $16565.00 ❑ 34304 08/01/2024 08/01/2024 Xuyen Thach Han ® $2940.00 ❑ 34305 08/01/2024 08/01/2024 EZ APT LLC ® $1776.00 ❑ 34306 08/01/2024 08/01/2024 Kim Wah Wong and Sau Yi Wong ® $1490.00 ❑ 34307 08/01/2024 08/01/2024 Lucena A Ewing ® $4496.00 ❑ 34308 08/01/2024 08/01/2024 Jocelyn Jae Jhong ® $3172.00 ❑ 34309 08/01/2024 08/01/2024 Emilio De Jesus Cruz ® $1425.00 ❑ 34310 08/01/2024 08/01/2024 Delgar V LLC ® $961.00 ❑ 34311 08/01/2024 08/01/2024 Isabel R Sanchez ® $1855.00 ❑ 34312 08/01/2024 08/01/2024 Cienega Garden Apartments ® $8917.00 ❑ 34313 08/01/2024 08/01/2024 Vinh Hong Lai ® $4189.00 ❑ 34314 08/01/2024 08/01/2024 LPC 1829 E Workman Ave., LLC ® $2910.00 ❑ 34315 08/01/2024 08/01/2024 Doreen E Ewing ® $1381.00 ❑ 34316 08/01/2024 08/01/2024 Moller Property Management ® $1045.00 ❑ 34317 08/01/2024 08/01/2024 TPA/NASCH LLC, Westgate as a sole ® $1357.00 ❑ 34318 08/01/2024 08/01/2024 TDF LP - Pacific Towers c/o Winn ® $13009.00 ❑ 34319 08/01/2024 08/01/2024 Paul & Annie W Chau ® $892.00 ❑ 34320 08/01/2024 08/01/2024 Steven Eraj Espantman and Marta ® $1295.00 ❑ 34321 08/01/2024 08/01/2024 Gilbert Dominguez ® $10867.00 ❑ 34322 08/01/2024 08/01/2024 Eric Yu ® $1883.00 ❑ 34323 08/01/2024 08/01/2024 Up Hill Investment Inc. ® $1766.00 ❑ 34324 08/01/2024 08/01/2024 Dieu Van Huynh ® $918.00 ❑ 34325 08/01/2024 08/01/2024 Kelly Nguyen ® $1877.00 ❑ 34326 08/01/2024 08/01/2024 Vijay Gulati ® $4752.00 ❑ 34327 08/01/2024 08/01/2024 Nancy Mikhaiel ® $2151.00 ❑ 34328 08/01/2024 08/01/2024 Badillo Street Senior Apartments, LP ® $27567.00 Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 08/08/2024 Page 4 ❑ 34329 08/01/2024 08/01/2024 Monrovia Heritage Park LP ® $28773.00 ❑ 34330 08/01/2024 08/01/2024 Tyler -Valley Metro Housing, LP ® $16274.00 ❑ 34331 08/01/2024 08/01/2024 James or Barbara Fox ® $1125.00 ❑ 34332 08/01/2024 08/01/2024 Mayra Ortega ® $1263.00 ❑ 34333 08/01/2024 08/01/2024 Sel Homes LLC ® $9094.00 ❑ 34334 08/01/2024 08/01/2024 Hui Chuan Wang ® $4751.00 ❑ 34335 08/01/2024 08/01/2024 725-731 W. Duarte Rd, LLC ® $1036.00 ❑ 34336 08/01/2024 08/01/2024 Nhan Nguyen and Amy Tran ® $2948.00 ❑ 34337 08/01/2024 08/01/2024 Puente Villa LLC ® $2942.00 ❑ 34338 08/01/2024 08/01/2024 RAMONA BLVD. FAMILY ® $11444.00 ❑ 34339 08/01/2024 08/01/2024 AJG Realty Inc. ® $2053.00 ❑ 34340 08/01/2024 08/01/2024 Maria Martha Martinez ® $7382.00 ❑ 34341 08/01/2024 08/01/2024 Antonio & Aida Rinos ® $1773.00 ❑ 34342 08/01/2024 08/01/2024 Greater San Gabriel Valley Property ® $1816.00 ❑ 34343 08/01/2024 08/01/2024 Annette C Scott ® $1572.00 ❑ 34344 08/01/2024 08/01/2024 1024 Royal Oaks LP dba Whispering ® $16391.00 ❑ 34345 08/01/2024 08/01/2024 1024 Royal Oaks LP dba Whispering ® $11380.00 ❑ 34346 08/01/2024 08/01/2024 Khiem Nguyen, Authorized Signer ® $2341.00 ❑ 34347 08/01/2024 08/01/2024 Derek Sim ® $1197.00 ❑ 34348 08/01/2024 08/01/2024 Josephine Tran ® $1124.00 ❑ 34349 08/01/2024 08/01/2024 Therese Marie Simon ® $2189.00 ❑ 34350 08/01/2024 08/01/2024 Allan M. & Virginia J Chipp and Ralph ® $1060.00 ❑ 34351 08/01/2024 08/01/2024 Zi Jian Li ® $1227.00 ❑ 34352 08/01/2024 08/01/2024 Minh A Nguyen ® $1902.00 ❑ 34353 08/01/2024 08/01/2024 DelGar I LLC. ® $1315.00 ❑ 34354 08/01/2024 08/01/2024 Jaime Barcena ® $1400.00 ❑ 34355 08/01/2024 08/01/2024 Monica D Mao ® $1665.00 ❑ 34356 08/01/2024 08/01/2024 Shiu-Ein Huang ® $248.00 ❑ 34357 08/01/2024 08/01/2024 The Promenade Housing Partners, LP ® $5081.00 ❑ 34358 08/01/2024 08/01/2024 Paramjit S Nijjar ® $3123.00 ❑ 34359 08/01/2024 08/01/2024 Rosa Beltran ® $2300.00 ❑ 34360 08/01/2024 08/01/2024 David Wagner ® $1173.00 ❑ 34361 08/01/2024 08/01/2024 Ynfante Holdings I, LLC ® $1008.53 ❑ 34362 08/01/2024 08/01/2024 Roman Basin ® $1453.00 ❑ 34363 08/01/2024 08/01/2024 Sandhya Kai and Padma Kai ® $1586.00 ❑ 34364 08/01/2024 08/01/2024 K. Carl and Zitta A Setian ® $1380.00 ❑ 34365 08/01/2024 08/01/2024 Nomer Lacson ® $2038.00 ❑ 34366 08/01/2024 08/01/2024 Anna & Simon Choi ® $1429.00 ❑ 34367 08/01/2024 08/01/2024 Chung Thi Pham ® $2695.00 ❑ 34368 08/01/2024 08/01/2024 Roy Lam ® $1298.00 ❑ 34369 08/01/2024 08/01/2024 Golden Dragon Properties LLC c/o ® $970.00 ❑ 34370 08/01/2024 08/01/2024 Nancy H Shen ® $766.00 ❑ 34371 08/01/2024 08/01/2024 Richard A DaSylveira ® $611.00 ❑ 34372 08/01/2024 08/01/2024 Sara Romo ® $2447.00 ❑ 34373 08/01/2024 08/01/2024 T & P Property LLC ® $925.00 ❑ 34374 08/01/2024 08/01/2024 Singing Wood Senior Housing LP ® $18819.00 Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 08/08/2024 Page 5 ❑ 34375 08/01/2024 08/01/2024 Stara B. Mamdani ® $2362.00 ❑ 34376 08/01/2024 08/01/2024 Garvey Senior Affordable Partners, LP ® $3573.00 ❑ 34377 08/01/2024 08/01/2024 Amy Phan Tran ® $1472.00 ❑ 34378 08/01/2024 08/01/2024 Ryan Kinpong Woo and Ching King ® $573.00 ❑ 34379 08/01/2024 08/01/2024 Mei Yan Chen ® $1205.00 ❑ 34380 08/01/2024 08/01/2024 Shawn Hui Zhen ® $3200.00 Total $784,075.53 Average $1,479.39 Unit Count 525 Average Weighted by Unit Count $1,486.68 Hard to House Count 4 Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 08/08/2024 Page 6 ITEM NO. HA 2 TO: Chair and Members of the Housing Authority FROM: Rose Tam, Director of Finance sn �a�R'E� PREPARED BY: Anthony Ceballos, Accountant '��n �arruw DATE: August 21, 2024 SUBJECT: Treasurer's Report HA — July 2024 SUMMARY Attached is the Treasurer's Report for the month of July 2024. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for July 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit "A", Treasurer's Report Page I / 1 CITY OF BALDNN PARK TREASURER'S REPORT 7/3112024 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) City-Incfuding General Fund& all other Special Revenue Funds 4,516% Varies Varies $ 9,132,63&81 $ 9,132,633AI $ 9,132,633.81 9,132,633,81 Housing Authority 4,616% Varies Varies 431.09 431,09 431.09 431,09 9,133,064,90 9,133,064.90 51,133,064,00 9,133,064-90 Certificate of Deposit Traditions Bancorp Inc. (Cambridge trivestmentResearch; 4,660% 111412022 il/412024 260,000,00 260,000,00 260,00040 249,600,00 290,000.00 260,000.00 250,000.00 249,600,00 US Treasury Securities United States Trees Bills 0.000% 10129124 WE DTD 07102114 (Piper Sandler& Co.) 0.0001/ 71112024 1012912024 United States Treas Bills 0.00% 08122124 WE DTD 02J22J24 (Piper Sandler & Co.) 010001% 2J2212024 812712024 United States Treas Bills 0.000% 09126124 HIE DTD 03120124 (Piper Sandler& Co.) 0.000% 41312024 912612024 UPS Government Bonds Federal Nall Mtg Assn CZ10%0V1412SWEDTD 02j1W24 Callable 08114124 @ 100.000 (Multi -Bank Securities Inc.) • Federal Home LN MTG Corp Medium Term NTS FED 6.050% 07/30129 WE DTD 01131124 Callable 07130126 (Multi -Bank Securities Inc,) Federal Nall Mt9 Assn 5.210% 02/14126 WE DTD 02116124 Callable 08114124 @ 100.000 (Piper Sandler & Co.) Federal Home LN BKS CONS BD 5.250% 12J30124 EYE DTD 03128124 Callable 06128124 @ 100.000 (Piper Sandler & Co,) • Federal Home LN BKS CONS BD 5.350% 0413125 WE DTD 0414124 Callable 0713124 @ 100X00 Moody Rating Aaa (Piper Sandler & Co.) Federal Home LN BKS CONS BD 6A801 1012/26 WE DTD 0412124 Callable 01/2/25 @ 100A00 Moody Rating Aaa S & P (Piper Sandler & Co:) Federal Home LN BKS CONS BD 6.125% 03127126 WE DTD 03/28124 Callable 12127124 @ 100.000 Moody Rating Aaa S & P (Piper Sandler & Co.) 6,210% 211612024 2JI412026 5.060% 713112024 713012029 &210% 7JI612024 211412026 5,250% 41212024 IV30/2024 6.350% 41412024 41312025 6.180% 41212024 1012)2025 6.1251A 417J2024 3127/2026 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies Fiscal Agent Funds -Successor Agency (TrusUDebt Service Fund Varies Varies Varies 5,000,000.00 5,000,000,00 610000.00 4,936,660,0 3,000,000,00 3,000,000.00 3,000,000.00 2111901790X0 10,000,000.00 10,000,000.00 10,000,000.00 9,918,30000 18,000,000.00 18,000,000.00 18,000,000,00 17,845,640.00 2,000,000.00 2,000,000.0,0 2,000,000.00 2,000,600.00 6,600,000.00 6,600,000.00 6,500,00,0.00 6,600,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,600.00 6,000,000.00 5,000,000.00 6,000,000.00 4,996,660.00 7,000,000.00 7,000,000.00 7,000,000,00 7,000,210,00 7,000,000.00 7,000,000.00 7,00,000.00 6,990,410.00 7,000,000.00 7,000,000.00 7,000,000X0 6,991,460.00 36,60%000.00 36,500'000'00 36,500,000X0 36,479,730.00 3,934,360A1 3,934,360.11 3,934,360.11 3,934,360.11 888,238.00 888,23&00 888,238.00 888,238.00 4,822,598.i1 4,822,698,11 4,822,598.11 4,822,698.11 S 68,705,663.01 68,705,663,01 $ 68,530,633.01 Total Investments $ 68,706,663.01 Cash with BMO City Checking (General) 3,580,729.32 City Miscellaneous Cash (WfC, P/R) 185,07&36 CNG Station 214.66 Housing Authority $51,306.00 Money Market Plus 14,1116,6549,82 Successor Agency 104,87 .53 Total Cash Wth BMO 18,637,851.69 Investment Brokerage (Cash & Cash Equivalents) 27,663.32 Total Cash and investments S 87,371,178.02 CITY OF BALDWIN PARK TREASURER'S REPORT 713112024 * Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was Investment maturities and purchase transactions made for the month of July 2024 and several depositstwithdrawals were made through the Local Agency Investment Fund, In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient Investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are In compliance to the City's Statement of Investment Polley. Approved by: Rose I'mu Director of Finance