HomeMy WebLinkAbout09.04.24 Staff ReportAgenda
SeDtember 04. 2024. i i PM
Mayor
Emmanuel J. Estrada
Mayor Pro Tem
Jean M. Ayala
Councilmember
Alejandra Avila
Councilmember
Daniel Damian
Councilmember
Monica Garcia
Welcome to your City Council Meeting
We welcome your interest and involvement in the City's legislative process. This agenda includes information about
topics coming before the City Council and the action recommended by city staff. You can read about each topic in the
staff reports, which are available on the city's website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option,
the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting
virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings
are in session.
The City of Baldwin Park provides two ways to watch a City Council meeting:
In Person Online
Most City Council meetings take Audio streaming will be available at
place at City Hall, 14403 E. Pacific https://www.youtube.com/channel/UCFLZO dDFRjy59rhiDZ13Fq/featured?view as=subscriber
Ave., Baldwin Park, CA 91706 http://baldwinpark.pranicus.com/yiewPublisher.php?view 0=10
Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans
with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow
participation in the meeting. Please contact the City Clerk's Office at (626) 960-4011.
r ` �
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted
on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal
Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks
or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City
Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda,
or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to
statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration
at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically
appear in person, please email your name, place of residence, item number or topic and a phone number where you will
be available between the hours of 7:00 PM during City Council Meetings to commentsL&baldwinpark.com. Written
comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting.
Notice Regarding California Environmental Quality Act (CEQA) Determinations
Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or
approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably
foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a
private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary
approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters
listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below
each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a
"project" under CEQA.
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATIONS
OPEN SESSION/STUDY SESSION
RECESS CLOSED SESSION
1. Conference with Legal Counsel — Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956
Case: Damyanti Ashar vs. City of Baldwin Park Case No. 23PSCV02884
Los Angeles Superior Court
Case: 14418 Pacific Avenue LLC
v City of Baldwin Park Case No. 24PSCV01995
2. Conference with Legal Counsel Consider initiation of litigation pursuant to Government
Code § 54956.9(d)(4)
One (1) potential case - Nuisance abatement/receivership-12723-12725 Bess Ave
3. Conference with Real Property Negotiators
Pursuant to California Government Code, Section 54956.8
Property:
1. 1.837 Puente Avenue, Baldwin Park, CA 91.706
ADJOURNMENT
CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws
of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior
to the meeting.
Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or
via e-mail at squinonesgbaldwinpark.com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the
meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104
ADA TITLE II)
Agenda
a
SeDtember 04. 2024. 7:00 PM
Mayor Emmanuel J. Estrada
Mayor Pro Tem
Jean M. Ayala
Councilmember
Alejandra Avila
Councilmember
Daniel Damian
Councilmember
Monica Garcia
Welcome to your City Council Meeting
We welcome your interest and involvement in the City's legislative process. This agenda includes information about
topics coming before the City Council and the action recommended by city staff. You can read about each topic in the
staff reports, which are available on the city's website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option,
the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting
virtually pursuant to certain provisions of the Brown Act.
Electronic devices are to be turned off while meetings are in session.
Howe to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:
In Person
ja
Most City Council meetings take place at
City Hall, 14403 E. Pacific Ave.,
Baldwin Park, CA 91706
Online
Audio streaming will be available at
Lggp //www.youtube.com/channel/UCFLZO
dDFRiy59rhiDZ13Fg1featured?view as=subscriber
Lag✓/baldwinpark._granicus.comNiewPublisherphp?view 0=10
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans
with Disability Act of 1990..Reasonable accommodations and auxiliary aids will be provided to effectively allow
participation in the meeting. Please contact the City Clerk's Ogee at (626) 960-4011.
r
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted
on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal
Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks
or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City
Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda,
or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to
statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration
at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically
appear in person, please email your name, place of residence, item number or topic and a phone number where you will
be available between the hours of 7:00 PM during City Council Meetings to commentskbaldwinpark.com. Written
comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting
Notice Regarding California Environmental Quality Act (CEQA) Determinations
Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or
approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably
Page 1 of 4
foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a
private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary
approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters
listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below
each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a
"project" under CEQA
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
PROCLAMATIONS COMMENDATIONS & PRESENTATIONS
PUBLIC COMMUNICATIONS
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion.
There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the
item will be removed from the general order of business and considered in its normal sequence on the agenda.
1. City of Baldwin Park's Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
2. Meeting Minutes of August 21, 2024
It is recommended that the City Council approve the following meeting minutes of the
Special City Council Meeting, Regular City Council Meeting, Finance Authority Meeting
and the Housing Authority Meeting held on August 21, 2024.
3. Recommendation of Approval of Funding from the Measure BP Stakeholders
Oversight Committee (SOC) - Facility Maintenance, Programming and Site
Maintenance for the Susan Rubio Zocalo Park and Civic Center Plaza For Fiscal Year
24/25
It is recommended that the City Council:
1. Concur and approve the recommendation from the SOC for funding from the
Measure BP Fund of $200,000 for the Facility Maintenance, Programming and Site
Maintenance of the Susan Rubio Zocalo Park and Civic Center Plaza, for Fiscal Year
24/25; and
2. Authorize the Director of Finance to appropriate $115,000 for Programming,
$50,000 for Maintenance, and $35,000 for Contingency, from the Measure BP Fund
and create new account numbers as needed to track all the related expenditures; and
3. Authorize the City Manager to make technical corrections as necessary to carryout
the intent of the City Council.
Page 2 of 4
4. Approval for Procurement of a 2024 Ford Super Duty F-350 Graffiti Truck from
National Auto Fleet Group CIP 24-034-55043
It is recommended that the City Council:
1. Authorize the purchase of the 2024 Ford Super Duty F-350 DRW (F31-1) XL Roadline
Products Inc. Graffiti Truck through the Sourcewell Purchasing Cooperative with
National Auto Fleet Group, in an amount not -to -exceed $149,254.87; and
2. Authorize the Finance Director to appropriate additional $69,254.87 from Fund 255
— Measure M to Account No. 255-50-590-58110-55044; and,
3. Authorize the Director of Public Works, or his designee, to complete all appropriate
documentation to complete the purchase.
Accept Plans and Specifications and Authorization to Publish Notice Inviting Bids for
City Project No. CIP-22-038-55018 — City Council Chambers Renovation
Improvements
It is recommended that the City Council accept and approve plans and specifications and
authorize staff to publish a notice inviting bids for the City Project No. CIP 22-038-55018
— City Council Chambers Renovation Improvements.
PUBLIC HEARING
REPORTS OF OFFICERS
6. City and LA County Baldwin Park Animal Care Center Collaboration- Enhance
Access, Visibility, Convenience of the Care Center
It is recommended that the City Council receive and file this report.
7. Proposed Renaming or Dedication of Cleary Drive to Bernardo Flores Drive, short
street adjacent to Baldwin Park High School
It is recommended that the City Council consider and approve initiation of either one of the
two following processes to honor Mr. Flores for his exemplary citizenship and his
accomplishments:
1. Rename Cleary Drive to Bernardo Flores Drive
2. Dedicate Cleary Drive in honor of Mr. Bernardo Flores
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION
ADJOURNMENT
Page 3 of 4
CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws
of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours
prior to the meeting.
Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext.
466 or via e-mail at sguinonesL&baldwinparkca.gov.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the
meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104
ADA TITLE II)
Page 4 of 4
ITEM NO.
TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
sn �a�R'E� PREPARED BY: Ana Zhang, Senior Finance Clerk
DATE: September 4, 2024
SUBJECT: City of Baldwin Park's Warrants and Demands
SUMMARY
Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council.
RECOMMENDATION
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
FISCAL IMPACT
The payroll for the last period was $619,488.00 and the attached General Warrants Register was $706,798.82 for
a total amount of $1,326,286.82.
BACKGROUND
The attached Claims and Demands report format meet the required information as set out in the California
Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and
for the authorization from the department head or its designee. Pursuant to Section 37208 of the California
Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the
demands hereinafter referred. Payments released since the previous City Council meeting and the following is a
summary of the payment released:
1. The last payroll of the City of Baldwin Park consists of check numbers 202572 to 202589 Additionally,
Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number
49231 to 49515 for the period August 4, 2024, through August 17, 2024 inclusive; these are presented and hereby
ratified in the amount of $619,488.00.
2. General Warrants, with the checks from 247565 to 247662 in the amount of $706,798.82 for the period of
August 13, 2024 to August 22, 2024, inclusive; in the total amount of $706,798.82 constituting of claims and
demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the
same hereby ratified.
LEGAL REVIEW
Not Applicable
ATTACHMENTS
1. Check Register
Page 1 / 1
to a..
Ea
Payment Number
247565
247566
247567
247568
247568
247571
247572
247573
247573
247574
247574
247575
247576
247576
247577
247578
247578
247578
247578
247578
247578
247578
247579
247580
247580
247580
247581
247581
247581
247581
247581
247582
247582
247583
247584
247584
247585
247586
247586
247586
247586
247586
247586
247586
247586
247586
247586
247586
247586
247586
247586
247586
247586
247586
247586
247586
City of Baldwin Park, CA
Check Register
By (None)
Payment Dates 8/13/2024 - 8/22/2024
Payment Date
Vendor Name
Description (Item)
Account Number
Amount
08/15/2024
ABSOLUTE SECURITY INTERNATIONAL CORP
SECURITY SERVICES FOR ARC&SENIOR CENTER-JUN 2024
501-60-000-22328-00000
$
3,668.12
08/15/2024
ACTION DESIGNZ LLC
STAFF T-SHIRTS FOR THE STREET MARKET
100-60-610-53100-16101
$
2,527,59
08/15/2024
APRIL M. ROJO
SUPPLIES FOR SENIOR CENTER
100-60-630-53100-00000
S
105.12
08/15/2024
BERLITZ LANGUAGES, INC.
I BILINGUAL TEST-SPANISH-ANISA LOPEZ-MAR 2024
100-10-150-51101-00000
$
60.00
08/15/2024
BERLITZ LANGUAGES, INC.
3 BILINGUAL TEST-SPANISI ]-MAC fO,RODRIGUEZ,GUTIERREZ
100-10-150-51101-00000
$
180.00
08/15/2024
CITY OF EL MONTE
MAY 2024-FUEL FOR TRANSIT,DIAL-A-RIDE&SPECIAL SRVC
402-50-590-53110-16140
$
10,890,24
08/15/2024
COMMUNITY ECONOMIC SOLUTIONS
FY23/24-ENGINEERING SRVC-CITYWIDE MAINTENANCE
251-50-530-51100-00000
$
3,000.00
08/15/2024
CWE
CONSTRUCT.MGMT&INSPECTION-3/l/24-5/31/24-BARNES P.
258-50-520-58100-55001
$
45,345,33
08/15/2024
CWE
CONSTRUCT:MGMT&INSPEC'I'ION-6/1-6/30/24-BARNES PARK
258-50-520-58100-55001
$
39,612.63
08/15/2024
DATA TICKET, INC.
ENTITY 0365 0705-DATA TICKET PROCESSING -MAY 2024
100-40-460-51100-00000
$
100.00
08/15/2024
DATA TICKET, INC.
ENTITY 0365 0705-DATA TICKETPROCESSING-JUN 2024
100-40-460-51100-00000
$
104.56
08/15/2024
EVAN BROOKS ASSOCIATES, INC
TRANSIT ROUTE EFFICIENCY STUDY FOR CITY-JUN 2024
244-50-580-51100-15520
$
15,137,10
08/15/2024
FLOCK GROUP INC
LICENSE PLATE READERS 12/2022 TO 12/2023
100-30-310-58140-00000
S
78,500.00
08/15/2024
FLOCK GROUP INC
LICENSE PLATE READERS 12/27/2023 TO 12/26/2024
100-30-310-58140-00000
$
78,500.00
08/15/2024
GPS VEHICLE TRACKING SOLUTIONS
GPS TRACKER FOR INVESTIGATIVE PURPOSES
100-30-360-53100-00000
S
4,167.59
08/15/2024
HOME DEPOT
A#23270-SUPPLIES FOR FOOD DISTRIBUTION
275-60-713-53100-16072
$
310.41
08/15/2024
HOME DEPOT
A#3270-CLEANING SUPPLIES FOR THE RECREATION
100-60-630-53100-00000
S
118.81
08/15/2024
HOME DEPOT
A#3270-SUPPLIES FOR STREET MARKET
100-60-610-53100-16101
$
39.49
08/15/2024
HOME DEPOT
A#3270-SUPPLIES FOR STREET MARKET
100-60-610-53100-16101
S
226.34
08/15/2024
HOME DEPOT
A#3270-SUPPLIES-FOOD DISTRIBUTION -SENIOR CENTER
100-60-630-53100-00000
$
108.84
08/15/2024
HOME DEPOT
A#3270-MATERIALS&SUPPLIES FOR STREET MARKET
100-60-610-53100-16101
S
140.27
08/15/2024
HOME DEPOT
A#23270-SUPPLIES FOR FOOD DISTRIBUTION
275-60-713-53100-16072
$
176.36
08/15/2024
JANE SHEK
ARPA REIM-REGIST-TASK PURPLE-BLACK-4/22-5/16/2024
275-60-734-53370-16070
S
65.00
08/15/2024
KINGDOM CAUSES, INC.
JUN2024-OPERATIONALCOST-S.HOMES-HHPP
270-60-610-53370-66023
$
15,134.65
08/15/2024
KINGDOM CAUSES, INC.
JUN 2024-OPERATIONAL COST-S. HOMES-PLIIA
225-60-610-53370-66024
S
63,868.83
08/15/2024
KINGDOM CAUSES, INC.
JUN 2024-OPERATIONAL COST- SLOMES-LAHSA
270-60-610-53370-66024
$
7,194.22
08/15/2024
LA CANADA DESIGN GROUP INC
ARCHITEC. &ENGINEERING DESIGN-ZOCALO PARK-FEB 2024
200-50-520-58100-55022
$
1,740.00
08/15/2024
LA CANADA DESIGN GROUP INC
CONSTRUCTION ADMIN SRVC FOR ZOCALO PARK -MAR 2024
200-50-520-58100-55022
$
7,500.00
08/15/2024
LA CANADA DESIGN GROUP INC
ADD. DESIGN SRVC RELATED TO CITY BALL-JUN 2024
275-50-765-58100-55018
$
5,152.00
08/15/2024
LA CANADA DESIGN GROUP INC
CONSTRUCTION ADMIN SRVC FOR ZOCALO PARK-JUN 2024
200-50-520-58100-55022
$
2,023.50
08/15/2024
LA CANADA DESIGN GROUP INC
CONSTRUCTION ADMIN SRVC FOR ZOCALO PARK-JUN 2024
200-50-520-58100-55022
$
6,215.49
08/15/2024
LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION
JUN 2024-COMMERCIAL CANNABIS MATTER-ADMIN (LABOR)
237-40-131-51102-14070
$
2,600.00
08/15/2024
LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION
JUN 2024-COMMERCIAL CANNABIS-IGF HARVEST
237-40-131-51102-14070
$
755.00
08/15/2024
LIFTHZF.MBERGER INDUSTRIES CORP.
FIRE, SYSTEM SERVICE-ART&RECREATION CENTER-5/28/24
252-60-620-53371-00000
$
385.00
08/15/2024
LOS ANGELES COUNTY PUBLIC WORKS
CATCH BASIN CLEANOUT-7/l/22-6/30/23-P1001557
249-50-510-51100-15400
$
3,570.00
08/15/2024
LOS ANGELES COUNTY PUBLIC WORKS
CATCH BASIN CLEANOUT-EAST AREA B-7/1/22-6/30/23
258-50-510-51100-15400
$
5,355.06
08/15/2024
MILLER'S & ISBAMS FIRE EXTINGUISHERS
FIRE EXTINGUISHER SRVC-TEEN CENTER-6/19/2024
252-60-620-53371-00000
$
103.30
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT
100-30-310-53100-00000
$
88.56
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT
100-30-310-53100-00000
$
32.95
08/15/2024
ODP BUSINESS SOLUTIONS, ITC
MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT
100-30-310-53100-00000
$
6.30
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT
100-30-310-53100-00000
$
161.25
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
SUPPLIES FOR ELECTIONS
100-10-120-53100-11535
$
36.21
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
SUPPLIES FOR ELECTIONS
100-10-120-53100-11535
$
21.54
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT
100-30-310-53100-00000
$
58.82
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
SUPPLIES FOR CEO'S OFFICE
100-10-110-53100-00000
$
59.69
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT
100-30-330-53100-00000
$
158.99
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
OFFICE SUPPLIES
100-10-150-53100-00000
$
582.88
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
USB DISK
100-10-150-53100-00000
$
46.69
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
OFFICE SUPPLIES
100-10-150-53100-00000
$
48.63
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
OFFICE SUPPLIES FOR BUILDING AND SAFETY
100-40-450-53100-00000
$
121.14
09/15/2024
ODP BUSINESS SOLUTIONS, LLC
OFFICE SUPPLIES FOR BUILDING AND SAFETY
100-40-450-53100-00000
S
14.27
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT
100-30-360-53100-00000
S
7.71
09/15/2024
ODP BUSINESS SOLUTIONS, LLC
MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT
100-30-360-53100-00000
S
67,21
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT
100-30-360-53100-00000
S
61.75
09/15/2024
ODP BUSINESS SOLUTIONS, LLC
SUPPLIES FOR ELECTIONS
100-10-120-53100-11535
S
35,94
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
SUPPLIES FOR ELECTIONS
100-10-120-53100-11535
S
37.91
Page 1 of 5
Payment Number Payment Date
Vendor Name
Description (Item)
Account Number
Amount
247586
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
OFFICE AUPPLIES FOR ENGINEERING DIVISION
240-50-510-53100-00000
S
63,82
247586
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
OFFICE SUPPLIES FOR ENGINEERING DIVISION
240-50-510-53100-00000
$
49.35
247586
09/15/2024
ODP BUSINESS SOLUTIONS, LLC
OFFICE SUPPLIES FOR ENGINEERING DIVISION
240-50-510-53100-00000
S
24.24
247588
08/15/2024
RKA CONSULTING GROUP
ENGINEERING PLAN CHECK SERVICES 7/l/2023-7/31/2023
100-50-510-51100-00000
$
4,200.00
247588
09/15/2024
RKA CONSULTING GROUP
ENGINEERING PLAN CHECK SERVICES 8/l/2023-8/31/2023
100-50-510-51100-00000
S
4,490,00
247588
08/15/2024
RKA CONSULTING GROUP
ENGINEERING PLAN CHECK SERVICES 9/l/2023-9/30/2023
100-50-510-51100-00000
$
5,005.00
247588
09/15/2024
RKA CONSULTING GROUP
ENGINEERING PLAN CHECK SERVICES 10/l/23-10/31/23
100-50-510-51100-00000
S
5,145,00
247588
08/15/2024
RKA CONSULTING GROUP
ENGINEERING PLAN CHECK SERVICES 12/l/23-12/31/23
100-50-510-51100-00000
S
910.00
247588
08/15/2024
RKA CONSULTING GROUP
ENGINEERING PLAN CHECK SERVICES I/l/2024-1/31/2024
100-50-510-51100-00000
$
2,450.00
247588
08/15/2024
RKA CONSULTING GROUP
ENGINEERING PLAN CHECK SERVICES 2/l/2024-2/29/2024
100-50-510-51100-00000
S
560.00
247588
08/15/2024
RKA CONSULTING GROUP
ENGINEERING PLAN CHECK SERVICES 3/l/2024-3/31/2024
100-50-510-51100-00000
$
4,410.00
247588
08/15/2024
RKA CONSULTING GROUP
ENGINEERING PLAN CHECK SERVICES 4/l/2024-4/30/2024
100-50-510-51100-00000
S
840.00
247588
08/15/2024
RKA CONSULTING GROUP
ENGINEERING PLAN CHECK SERVICES 5/l/2024-5/31/2024
100-50-510-51100-00000
$
1,400,00
247588
08/15/2024
RKA CONSULTING GROUP
ENGINEERING PLAN CHECK SERVICES 6/l/2024-6/30/2024
100-50-510-51100-00000
S
630.00
247589
08/15/2024
SOUTHERN CALIFORNIA EDISON
ELECTRIC SERVICE FOR SERENITY HOMES 5/20-6/18/2024
100-60-620-53401-55003
$
510.09
247590
08/15/2024
TAIT & Associates Inc
ARCHITECHTURAL AND ENGINEERING SERVICES JUNE 2024
275-50-765-58100-55016
$
3,056.25
247591
08/15/2024
VESTIS GROUP, INC
UNIFORM SERVICES -BUILDING MAINTENANCE STAFF MAY 24
252-60-620-53100-00000
$
25,62
247591
08/15/2024
VESTIS GROUP, INC
UNIFORM SERVICES -BUILDING MAINTENANCE STAFF MAY 24
252-60-620-53100-00000
$
25.62
247591
08/15/2024
VESTIS GROUP, INC
UNIFORM SERVICES -BUILDING MAINTENANCE STAFF MAY 24
252-60-620-53100-00000
$
25,62
247591
08/15/2024
VESTIS GROUP, INC
UNIFORM SERVICES -BUILDING MAINTENANCE STAFF MAY 24
252-60-620-53100-00000
$
25.62
247591
08/15/2024
VESTIS GROUP, INC
UNIFORM SERVICES -BUILDING MAINTENANCE STAFF MAY 24
252-60-620-53100-00000
$
25.62
247592
08/15/2024
WASTE MANAGEMENT COLLECTION AND RECYCLING, INC
TRASH PICK UP SERVICE AT SERENITY HOMES--JUNE 2024
100-60-620-53371-55023
S
275.07
247593
08/15/2024
WAXIE SANITARY SUPPLY
MATERIALS AND SUPPLIES FOR BUILDING MAINTENANCE
252-60-620-53100-00000
$
7,909.24
247594
08/15/2024
WINNER PARTY INC.
MATERIAL & SUPPLIES FOR SENIOR CENTER
100-60-630-53100-00000
S
213.74
247594
08/15/2024
WINNER PARTY INC.
MATERIALS & SUPPLIES FOR SUMMER CONCERTS
230-60-610-53100-16144
$
183.70
247595
08/15/2024
ANA LOPEZ
BASIC REGISTRATION WEEK#13-16 FOR CHILD
275-60-710-53370-16077
S
228.00
247596
08/15/2024
AXON ENTERPRISE, INC
CABLES FOR MDC'S FOR NEW PATROL UNIT
100-30-310-53100-00000
$
964.61
247597
08/15/2024
BADGE FRAME, INC.
GLOSSY ACRYLIC FINISH FOR A CHIEF'S BADGE
100-30-310-53100-00000
S
1,636.05
247598
08/15/2024
BJ PARTY SUPPLIES LLC
STAGE RENTAL DOWNTOWN STREET MARKET ON 8/8/2024
100-60-610-53391-16101
$
2.760.00
247599
08/15/2024
BMI
WRITE OFF FOR LATE FEE-7/l/2023-6/30/2024
100-60-610-53330-00000
S
(15.62)
247599
08/15/2024
BMI
MUSIC LICENSE FEE-7/l/2024-6/30/2025
100-60-610-53330-00000
$
220.70
247599
08/15/2024
BMI
MUSIC LICENSE FEE-7/l/2024-6/30/2025
100-60-630-53330-00000
S
205.08
247599
08/15/2024
BMI
MUSIC LICENSEFF.E-7/l/2024-6/30/2025
100-60-660-53330-00000
$
205.08
247599
08/15/2024
BMI
MUSIC LICENSE FEE-7/l/2024-6/30/2025
100-60-670-53330-15100
$
205.07
247599
08/15/2024
BMI
MUSIC LICENSE FF.E-7/l/2024-6/30/2025
100-60-680-53330-00000
$
205.07
247600
08/15/2024
BMO BANK N.A.
PERSONAL CARE ITEMS FOR ST MARKET GIVE AWAY
100-10-120-53100-00000
$
164.18
247600
08/15/2024
BMO BANK N.A.
PRIZE WHEEL SPINNER
100-10-120-53100-00000
$
42.99
247600
08/15/2024
BMO BANK N.A.
SONY CAMERA FOR FIR EVENTS
100-10-150-53370-11123
$
824.67
247600
08/15/2024
BMO BANK N.A.
SPARKLER CANDLES FOR EMPLOYEE EVENTS
100-10-150-53370-11123
$
30.20
247600
08/15/2024
BMO BANK N.A.
ECLIPSE^ MATTE BLACK CUPS
100-10-150-53370-11123
$
1,897.55
247600
08/15/2024
BMO BANK N.A.
BEACH MAT -EMPLOYEE APPRECIATION LUNCHEON GIVE AWAY
100-10-150-53370-11123
$
1,560.43
247601
08/15/2024
BPC PRINT SERVICES INC
ENVELOPES FOR HOUSING
401-10-141-53320-11502
$
1,210.00
247602
08/15/2024
CARMEN MARTINI Z
REIMBURSEMENT OF RENTAL DEPOSIT FOR ADOBE ROOMS
501-60-000-22333-00000
$
300.00
247603
08/15/2024
CHICAS GRAPHICS AND DESIGN
VINYL BANNER -BASKETBALL TOURNAMENT-AUG 10&1I 2024
100-25-299-53370-00000
$
88.20
247604
08/15/2024
CINTAS FIRST AID & SAFETY
FIRST AID & SAFETY -CITY HALL
403-10-160-51101-00000
$
107.87
247604
08/15/2024
CINTAS FIRST AID & SAFETY
ZOLL PLUS AUTO AGREEMENT-
403-10-160-51101-11350
$
304.29
247604
08/15/2024
CINTAS FIRST AID & SAFETY
ZOLL PLUS AUTO AGREEMENT
403-10-160-51101-11350
S
101.43
247605
08/15/2024
CPRS
ANNUAL MEMBERSHIP FOR SANDRA LEYVA-FY24/25
100-60-660-53330-00000
$
145.00
247606
08/15/2024
DERIAN FAMILY FOODS
DECORATIONS FOR BASKETBALL TOURNAMENT 8/10&8/11
100-25-299-53370-00000
S
113.05
247607
08/15/2024
DONALD CHRISTOPHER LACHER
BACKGROUND INVESTIGATION-MIGUEL TELLEZ-VELASQUEZ
100-30-310-51100-00000
$
2,000.00
247608
08/15/2024
DONALD WENTWORTH
STICKERS FOR EVENTS AND OFFICERS TO HANDOUT
100-30-340-53100-13041
$
1,194.95
247609
08/15/2024
DORIS SANTOYO
TACO CATERING SRVC FOR CALINO PROJECT EVENT-JUL 13
100-25-299-53370-00000
$
1,792.50
247610
08/15/2024
EAGLE PORTABLES INC
PORTABLE RESTROOM RENTAL -DOWNTOWN ST MARKET-8/1/24
100-60-610-53391-16101
S
925.13
247610
08/15/2024
EAGLE PORTABLES INC
PORTABLE RESTROM RENTAL -DOWNTOWN ST MARKET-8/8/24
100-60-610-53391-16101
$
925.13
247611
08/15/2024
EDWIN CARE, SMITH
TILE PLAQUE FOR BP KAISER P. 25TH ANNIVERSARY
100-10-100-53100-00000
$
18.23
247611
08/15/2024
EDWIN CARL SMITH
TILE PLAQUE FOR M. FRESNILLO,R LANDEROS,LIC AVILA
100-10- 100-53 100-00000
$
54.70
247612
08/15/2024
FABIAN GARCIA
DJ SERVICES AT THE SUMMER. SPLASH PARTY-8/12/2024
100-60-610-51101-00000
S
300.00
247613
08/15/2024
FEDEX OFFICE
AS#1021-7859-9-DELIVERY OF DOCS-BARNES PARK
258-50-520-58100-55001
$
46.37
247614
08/15/2024
FRONTIER COMMUNICATIONS
AC"I'#62633857950317985 PDPIIONE-7/28-8/27/2024
100-30-310-53403-00000
S
169.76
247615
09/15/2024
FRONTIER COMMUNICATIONS
INTERNET-ACT#62647201020923225-S. HOMES-7/23-8/22
100-60-620-53403-55003
S
208.48
247616
08/15/2024
GUARDIAN ALLIANCE TECHNOLOGIES, INC.
ONLINE, SCREENING FOR PD APPLICANTS
100-30-310-51100-00000
$
368.00
247617
09/15/2024
HELEN HERNANDEZ
MATERIALS&SUPPLIES-DOWNTOWN ST MARKET
100-60-610-53100-16101
S
102,00
247617
08/15/2024
HELEN HERNANDEZ
MATFRIALS&SUPPLIES-KIDS CLUB
100-60-610-53100-17505
S
33.27
Page 2 of 5
Payment Number Payment Date
Vendor Name
Description (Item)
Account Number
Amount
247617
08/15/2024
HELEN HERNANDEZ
MATERIALS&SUPPLIES-ARC
100-60-680-53100-00000
S
12,58
247617
08/15/2024
HELEN HERNANDEZ
DEPOSIT -FESTIVAL FOAM PARTY SRVC-DOWNTOWN ST MARKE
100-60-610-51100-16101
S
449.75
247618
09/15/2024
HOME DEPOT
A#23270-SUPPLIES FOR SUMMER SPLASH
100-60-610-53100-00000
S
204.87
247618
08/15/2024
HOME DEPOT
A#23270-SUPPLIES FOR SUMMER SPLASH
100-60-610-53100-00000
$
(49.58)
247618
09/15/2024
HOME DEPOT
A#23270-SUPPLIES FOR BOXING GYM
100-60-610-53100-16130
S
7,95
247618
08/15/2024
HOME DEPOT
A#23270-SUPPLIES FOR 50150 BUCKET
100-60-610-53100-16144
S
7.66
247618
09/15/2024
HOME DEPOT
A#23270-MATERIALS&SUPPLIES FOR THE RECREATION
501-60-000-22328-00000
S
1,422,23
247618
08/15/2024
HOME DEPOT
A#23270-MATERIALS&SUPPLIES FOR THE RECREATION
501-60-000-22328-00000
S
602.14
247618
08/15/2024
HOME DEPOT
A423270-SIJPPLIES FOR COMMUNITY CENTER
100-60-610-53100-00000
$
66.02
247618
08/15/2024
HOME DEPOT
A423270-SUPPLIES FOR FAMILY CENTER
100-60-640-53100-00000
S
17.93
247618
08/15/2024
HOME DEPOT
A423270-SIJPPLIES FOR SUMMER SPLASH
100-60-610-53100-00000
$
387,37
247619
08/15/2024
INTERNATIONAL BUSINESS INFO
FY24/25-RENEWAL OF SUBSCRIPTION BASE FOR TRAINING
100-30-310-51100-00000
S
9,700.00
247620
08/15/2024
JENNY TORRES
FOOD ITEMS FOR PRIDE OF THE VALLEY 5K REGISTRATION
100-60-610-53100-16146
$
126,47
247621
08/15/2024
JIMMY WONG
DRY ICE FOR THE SUMMER SPLASH PARTY
100-60-610-53100-00000
S
88.54
247622
08/15/2024
JUAN AISPURO
RENTAL DEPOSIT REFUND-8/9/2024-SENIOR CENTER
501-60-000-22328-00000
$
500,00
247623
08/15/2024
JUAN E. RAMIREZ
ENG-SPA INTERPRETER AND TRANSLATOR-JUL 2024
100-10-110-51101-00000
S
2,200.00
247624
08/15/2024
KIEFER AQUATICS THE LIFEGUARD STORE
AQUATICS EQUIPMENTS
100-60-610-53100-00000
$
99,44
247625
08/15/2024
LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION
JUL 2024-COMMERCIAL CANNABIS MATTER-ADMIN (LABOR)
237-40-131-51102-14070
S
1,648.00
247625
08/15/2024
LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION
JUL 2024-COMMERCIAL CANNABIS-BMBP ENTERPRISES LLC
237-40-131-51102-14070
$
1,298,60
247625
08/15/2024
LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION
JUL 2024-COMMERCIAL CANNABIS-IGF HARVEST
237-40-131-51102-14070
S
3,449.80
247626
08/15/2024
LIEBERT CASSIDY WHITMORE
FY24/25-ERC MEMBERSHIP W/PREMIUM LCW SUBSCRIPTION
100-10-150-51101-00000
$
5,030.00
247627
08/15/2024
LUIS FREGOSO
INSTRUCTOR-MARIACHI CLASSES-7/22-8/19/24
501-60-000-22328-00000
S
337.50
247628
08/15/2024
MANUEL CARRILLO, JR
FOOD ITEMS -PRIDE OF THE VALLEY 5K RUN VOLUNTEERS
100-60-610-53100-16146
$
59.97
247629
08/15/2024
MICHAEL KELLY
JUL 2024-JAIL INMATE PHONE SYSTEM SUPPLY&MAINTENAN
100-30-370-51101-00000
S
200.00
247630
08/15/2024
MILAGROS P. GAMEZ
REIMBURSEMENT FOR ARPA SENIOR TRIPS AND EVENTS
275-60-726-53370-16074
$
15.00
247631
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
CITY WIDE PAPER
401-10-141-53100-11504
S
1,763.56
247631
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT
100-30-380-53100-00000
$
955.08
247631
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT
100-30-300-53100-00000
S
241.41
247631
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
50 BOXES FOLDERS AND HANGING FOLDERS
100-10-150-53100-00000
$
162.17
247631
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
OFFICE SUPPLIES FOR BUILDIING AND SAFETY
100-40-450-53100-00000
S
13.22
247631
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT
100-30-340-53100-00000
$
414.66
247631
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
CITY WIDE PAPER
401-10-141-53100-11504
S
555.92
247631
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT
100-30-300-53100-00000
$
66.99
247631
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
4 BOXES HANGING FOLDERS & AVERY PRINTABLE TAGS
100-10-150-53100-00000
$
79.29
247631
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
4 BOXES HANGING FOLDERS & AVERY PRINTABLE TAGS
100-10-150-53100-00000
$
19.50
247631
08/15/2024
ODP BUSINESS SOLUTIONS, LLC
MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT
100-30-360-53100-00000
$
86.08
247632
08/15/2024
OGS TECHNOLOGIES, INC.
TOGGLES AND WASHER FOR PERSONNEL
100-30-310-53100-00000
$
355.00
247633
08/15/2024
OUTDOOR DIMENSIONS
ELECTRICAL REPAIRS TEEN CENTER MARQUEE 7/31/2024
100-60-620-53371-00000
$
1,200.00
247634
08/15/2024
PERFORMALABS, INC.
POST APPROVED TRAINING COURSES POLICE 8/1-12/31/24
271-30-310-53200-17202
$
16,330.00
247635
08/15/2024
RAQUEL FRANCO
REIM FOR BREAD FOR NEXT GEN CLOSING CEREMONY
100-10-150-53370-11123
$
16.00
247636
08/15/2024
RAUL FLORES
RENTAL TRUSSING & LIGHTS FOR STREET MARKET 8/15/24
100-60-610-53391-16101
$
4,000.00
247637
08/15/2024
RED WING BRANDS OF AMERICA INC
BOOT ALLOWANCE FOR SEIU EMPLOYEES RAMON HERNANDEZ
100-60-620-50119-00000
$
180.00
247637
08/15/2024
RED WING BRANDS OF AMERICA INC
BOOT ALLOWANCE FOR SEID EMPLOYEES RAMON HERNANDEZ
100-60-620-50119-15700
$
6.00
247637
08/15/2024
RED WING BRANDS OF AMERICA INC
BOOT ALLOWANCE FOR SEIU EMPLOYEES RAMON HERNANDEZ
240-60-620-50119-00000
$
15.00
247637
08/15/2024
RED WING BRANDS OF AMERICA INC
BOOT ALLOWANCE FOR SEID EMPLOYEES RAMON HERNANDEZ
251-60-620-50119-00000
$
15.00
247637
08/15/2024
RED WING BRANDS OF AMERICA INC
BOOT ALLOWANCE FOR SEIU EMPLOYEES RAMON HERNANDEZ
252-60-620-50119-00000
$
51.00
247638
08/15/2024
RENEE RAVER
REIM RENTAL DEPOSIT SENIOR CTR 8/3/2024
501-60-000-22333-00000
S
300.00
247639
08/15/2024
RICOH USA INC
LEASE PAYMENTS, MAINTENANCE/OVERAGES 7/25-8/24/24
401-10-141-53371-11504
$
72.78
247639
08/15/2024
RICOH USA INC
LEASE PAYMENTS, MAINTENANCE/OVERAGES 7/25-8/24/24
401-10-141-58140-11504
$
710.12
247640
08/15/2024
SAN GABRIEL VALLEY EXAMINER
NOTICE OF ELECTIONS-ENGLISH & SPANISH
100-10-120-53330-11535
$
90.00
247640
08/15/2024
SAN GABRIEL VALLEY EXAMINER
NOTICE OF ELECTIONS-ENGLISH & SPANISH
100-10-120-53330-11535
S
102.00
247641
08/15/2024
SAN GABRIEL VALLEY WATER COMPANY
COST OF WATER FOR SPRINKLERS SP-6/27-7/30/2024
251-50-560-53402-00000
$
4,517.86
247642
08/15/2024
SANDRA GARCIA
REIM RENTAL SECURITY GUARD CELEBRATION HALL 8/3/24
100-60-000-4560 1 -00000
S
245.00
247643
08/15/2024
SHOETERIA INC
BOOT ALLOWANCE TO SEIU EMPLOYEE CESAR MAGALLANES
240-50-570-50119-00000
$
105.00
247643
08/15/2024
SHOETERIA INC
BOOT ALLOWANCE TO SEIU EMPLOYEE CESAR MAGALLANES
240-50-570-50119-15705
S
103.91
247643
08/15/2024
SHOETERIA INC
BOOT ALLOWANCE FO SEIU EMPLOYEE CESAR MAGALLANES
254-50-570-50119-15705
$
90.00
247643
08/15/2024
SHOETERIA INC
BOOT ALLOWANCE FOR SEID EMPLOYEE RALPH PENA
220-50-570-50119-14885
S
18.00
247643
08/15/2024
SHOETERIA INC
BOOT ALLOWANCE FOR SEIU EMPLOYEE RALPH PENA
240-50-570-50119-15705
$
162.00
247643
08/15/2024
SHOETERIA INC
BOOT ALLOWANCE FOR SEIU EMPLOYEE RALPH PENA
245-50-570-50119-14885
S
114.24
247643
09/15/2024
SHOETERIA INC
BOOT ALLOWANCE FOR SEIU EMPLOYEE PABLO GAMEZ
240-50-551-50119-00000
S
175,17
247643
08/15/2024
SHOETERIA INC
BOOT ALLOWANCE FOR SEIU EMPLOYEE PABLO GAMEZ
240-50-551-50119-15705
S
15.00
247643
09/15/2024
SHOETERIA INC
BOOT ALLOWANCE FOR SEIU EMPLOYEE PABLO GAMEZ
251-50-551-50119-00000
S
105,00
247644
08/15/2024
SMART & FINAL
MATERIAL & SUPPLIES FOR SENIOR CENTER
100-60-630-53100-00000
S
110.19
Page 3 of 5
Payment Number Payment Date
Vendor Name
Description (Item)
Account Number
Amount
247644
08/15/2024
SMART & FINAL
MATERIAL & SUPPLIES FOR BASKETBALL TOURNAMENT
100-25-299-53370-00000
S
9,15
247644
08/15/2024
SMART & FINAL
MATERIALS AND SUPPLIES FOR 5K RUN
100-60-610-53100-17505
S
4.58
247644
09/15/2024
SMART & FINAL
MATERIALS/SUPPLIES FOR THE PRIDE OF VALLEY 5K RUN
100-60-610-53100-16146
S
69,64
247644
08/15/2024
SMART & FINAL
MATERIAL & SUPPLIES FOR BASKETBALL."I'OURNAMENT
100-25-299-53370-00000
S
172.60
247644
09/15/2024
SMART & FINAL
MATERIAL & SUPPLIES FOR SENIOR CENTER
100-60-630-53100-00000
S
31.48
247644
08/15/2024
SMART & FINAL..
MATERIALS & SUPPLIES FOR MOVIES UNDER STARS EVENT
100-60-610-53100-00000
S
41.97
247644
09/15/2024
SMART & FINAL
MATERIALS & SUPPLIES FOR STREET MARKET
100-60-610-53100-16101
S
95,32
247644
08/15/2024
SMART & FINAL
MATERIAL/SUPPLIES-F'RESNILLO BP BASKETBALL TOUR
100-25-299-53370-00000
S
502.56
247644
08/15/2024
SMART & FINAL
MATERIALS & SUPPLIES FOR 5K RUN
100-60-610-53100-16146
$
187,30
247645
08/15/2024
SOUTHERN CALIFORNIA EDISON
COST OF ENERGY FOR METROLINK STATION 6/26-7/28/24
245-50-530-53401-15535
S
191.24
247645
08/15/2024
SOUTHERN CALIFORNIA EDISON
ELECTRIC SERVICE FOR 6/14/2024-7/16/2024
100-60-620-53401-55003
$
2,835,31
247645
08/15/2024
SOUTHERN CALIFORNIA EDISON
ELECTRIC SERVICE FOR 6/19/2024-7/21/2024
100-60-620-53401-55003
$
2,470.29
247645
08/15/2024
SOUTHERN CALIFORNIA EDISON
ELECTRIC SERVICE FOR 6/19/2024-7/21/2024
100-60-620-53401-55003
$
1,103,49
247646
08/15/2024
SPORT PINS INTERNATIONAL
3" PARTICIPATION MEDAL 700/EA, 1.5"X34" CUSTOM
100-60-610-53100-16146
$
5,306.69
247647
08/15/2024
STERICYCLE, INC.
COLLECTION OF BIOHAZARD MATERIALS
100-30-360-53100-00000
$
85,83
247648
08/15/2024
TH & TT CLEANERS LLC
CLEANING SERVICES FOR JAIL ON 7/20/2024
100-30-370-51101-00000
S
70.00
247648
08/15/2024
TH & TT CLEANERS LLC
CLEANING SERVICES FOR JAIL ON 7/24/2024
100-30-370-51101-00000
$
65,00
247648
08/15/2024
TH & TT CLEANERS LLC
CLEANING SERVICES FOR JAIL 7/27/2024
100-30-370-51101-00000
S
70.00
247648
08/15/2024
TH & TT CLEANERS LLC
CLEANING SERVICES FOR JAIL 7/31/2024
100-30-370-51101-00000
$
65,00
247648
08/15/2024
TH & TT CLEANERS LLC
CLEANING SERVICES FOR JAIL 8/3/2024
100-30-370-51101-00000
S
70.00
247649
08/15/2024
THE GAS COMPANY
GAS USAGE AT SERENTIY HOMES 6/25/2024-/7/25/2024
100-60-620-53400-55003
$
116.10
247650
08/15/2024
THE SHREDDERS
FIN -DESTRUCTION OF CONFIDENTIAL DOCUMENTS 7/31/24
100-20-210-51101-00000
S
714.00
247651
08/15/2024
TK ELEVATOR CORPORATION
FIRE ALARM SYSTEM MONITORING SERVICES 8/1-10/31/24
100-60-620-53371-00000
$
1,558.09
247651
08/15/2024
TK ELEVATOR CORPORATION
FIRE ALARM SYSTEM MONITORING SERVICES 8/1-10/31/24
100-60-620-53371-00000
S
117.60
247652
08/15/2024
TPX COMMUNICATIONS CO
LOCAL, LONG DISTANCE TELEPHONE DATA 8/9/24-9/8/24
401-10-141-53403-11506
$
7,106.86
247653
08/15/2024
TRANSOURCE SERVICES CORP.
SUBSCRIPTION FOR ENTERPRISE LICENSE I YEAR
401-10-140-53379-00000
S
276.83
247654
08/15/2024
TRIPEPI,SMITH AND ASSOCIATES, INC
COMMUNICATIONS & SOCIAL MEDIA SERVICES JULY 2024
230-10-110-51100-11402
$
3,418.75
247655
08/15/2024
U.S. ARMOR CORPORATION
SAFETY VEST FOR OFFICER RICARDO BUGARIN
100-30-340-53100-00000
S
934.83
247655
08/15/2024
U.S. ARMOR CORPORATION
SAFETY VEST FOR OFFICER DANIEL VASQUEZ
100-30-340-53100-00000
$
934.83
247656
08/15/2024
ULINE, INC.
MATERIALS & SUPPLIES FOR DOWNTOWN STREET MARKET
100-60-610-53100-16101
S
678.46
247656
08/15/2024
ULINE, INC.
MATERIALS & SUPPLIES FOR DOWNTOWN STREET MARKET
100-60-610-53100-16101
$
943.06
247657
08/15/2024
ULTIMATE ATTRACTIONS LL.0
RENTAL INFLATABLE BOUNCE HOUSE -SU MARKET 8/1/24
100-60-610-53391-16101
S
1,061.20
247658
08/15/2024
VALLEY COUNTY WATER DIST
COST OF WATER FOR SPRINKLERS FOR 6/21-7/23/2024
251-50-560-53402-00000
$
11,940.60
247659
08/15/2024
VERIZON WIRELESS
PIIONE-#d870914792-00003-RECREATION 6/22-7/21/2024
100-60-610-53403-00000
$
201.09
247659
08/15/2024
VERIZON WIRELESS
PHONE SERVICE FOR RCS DEPARTMENT 6/22-7/21/2024
100-60-620-53403-00000
$
83.06
247659
08/15/2024
VERIZON WIRELESS
PHONE SERVICE FOR RCS DEPARTMENT 6/22-7/21/2024
100-60-630-53403-00000
$
83.06
247659
08/15/2024
VERIZON WIRELESS
PHONE SERVICE FOR RCS DEPARTMENT 6/22-7/21/2024
100-60-640-53403-00000
$
121.32
247659
08/15/2024
VERIZON WIRELESS
PHONE SERVICE FOR RCS DEPARTMENT 6/22-7/21/2024
100-60-650-53403-00000
$
121.07
247659
08/15/2024
VERIZON WIRELESS
PHONE SERVICE FOR RCS DEPARTMENT 6/22-7/21/2024
100-60-660-53403-00000
$
41.53
247659
08/15/2024
VERIZON WIRELESS
PHONE SERVICE FOR RCS DEPARTMENT 6/22-7/21/2024
100-60-680-53403-00000
$
79.54
247659
08/15/2024
VERIZON WIRELESS
PHONE SERVICE FOR RCS DEPARTMENT 6/22-7/21/2024
252-60-620-53403-00000
$
83.06
247659
08/15/2024
VERIZON WIRELESS
CELL PHONE SERVICE FOR 6/22-7/21/2024
100-40-405-53403-00000
$
50.94
247659
08/15/2024
VERIZON WIRELESS
PHONE-870914792-00010-HOUSING 6/22-7/21/2024
220-40-420-53403-14700
$
50.94
247660
08/15/2024
WILLIAMS SCOTSMAN, INC.
RENTAL STORAGE BIN CONTAINTER 7/29/2024-8/25/2024
100-60-610-53391-16101
$
909.11
247660
08/15/2024
WILLIAMS SCOTSMAN, INC.
RENTAL STORAGE BIN CONTAINTER 8/6/2024-9/2/2024
100-60-610-53391-16101
$
1,246.23
247661
08/19/2024
BEST BEST & KRIEGER LLP
MAY 2024-ADMINISTRATION/CITY COUNCIL
100-10- 130-51102-11102
$
8,861.00
247661
08/19/2024
BEST BEST & KRIEGER LLP
MAY 2024-HUMAN RESOURCES
100-10-130-51102-11103
$
1,351.50
247661
08/19/2024
BEST BEST & KRIEGER LLP
MAY 2024-COMMUNITY DEVELOPMENT
100-40-130-51102-14200
$
9,275.00
247661
08/19/2024
BEST BEST & KRIEGER LLP
MAY 2024-POLICE DEPARTMENT
100-30-130-51102-13405
$
2,676.50
247661
08/19/2024
BEST BEST & KRIEGER LLP
MAY 2024-PUBLIC WORKS
100-50-130-51102-15080
$
583.00
247661
08/19/2024
BEST BEST & KRIEGER LLP
MAY 2024-CITY CLERK
100-10-130-51102-11102
$
1,285.50
247661
08/19/2024
BEST BEST & KRIEGER LLP
MAY 2024-GOV. CLAIMS&LITIGATION MGNT-CITY PORTION
100-10-130-51102-11102
$
3,478.52
247661
08/19/2024
BEST BEST & KRIEGER LLP
MAY 2024-GOV. CLAIMS&LITIGATION MGNT-CANNABIS
237-40-130-51102-14070
S
755.25
247661
08/19/2024
BEST BEST & KRIEGER LLP
MAY 2024-GOV. CLAIMS&LITIGATION MGNT-GEN LIABILITY
403-10-131-51102-00000
$
9,526.75
247661
08/19/2024
BEST BEST & KRIEGER LLP
MAY 2024-COUNCIL MEETINGS&OFFICE HOURS
100-10-130-51102-11102
$
14,375.00
247661
08/19/2024
BEST BEST & KRIEGER LLP
MAY 2024-CODE COMPLIANCE MATTERS
100-40-130-51102-14200
$
4,698.56
247661
08/19/2024
BEST BEST & KRIEGER LLP
MAY 2024-PUBLIC RECORDS ACT/HANDELED BY ARC (PRA)
100-10-130-51102-11060
$
8.180.00
247661
08/19/2024
BEST BEST & KRIEGER LLP
MAY 2024-TELECOMMUNICATIONS MATTERS
100-10-130-51102-11102
$
1,155.00
247661
08/19/2024
BEST BEST & KRIEGER LLP
MAY 2024-ZOCALO PARK DISPUTES
403-10-131-51102-00000
$
12,705.00
247661
09/19/2024
BEST BEST & KRIEGER LLP
MAY 2024-BARNES PARK PROJECT
403-10-131-51102-00000
S
1,452,00
247662
08/19/2024
SOUTHERN CALIFORNIA EDISON
ELECTRIC-08837-STREET LIGHTS -VARIOUS 7/1-7/31/2024
251-50-530-53401-00000
$
47,836.45
247662
09/19/2024
SOUTHERN CALIFORNIA EDISON
ELECTRIC-25526-STLIGHTS 14352 1 /2 OHIO 7/10-8/7/24
251-50-530-53401-00000
S
77,25
247662
08/19/2024
SOUTHERN CALIFORNIA EDISON
ELF,CTRIC-27885-ST I..IGI-I'FS-13911 1/2 LA 7/11-8/8/24
251-50-530-53401-00000
S
76.50
Page 4 of 5
Payment Number Payment Date Vendor Name
247662 08/19/2024 SOUTHERN CALIFORNIA EDISON
247662 08/19/2024 SOUTHERN CALIFORNIA EDISON
247662 09/19/2024 SOUTHERN CALIFORNIA EDISON
Description (Item)
ELECTRIC-45157-TRAFFIC SIG.-14104 LA 7/11-8/8/24
ELECTRIC-56776-TRAFFIC SIGS-14204 OLIIO 7/10-8/7/24
ELECTRIC-85789-ST. LIGHTS-14006 1/2 LA 7/11-8/8/24
Account Number
251-50-530-53401-00000
251-50-530-53401-00000
251-50-530-53401-00000
Grand Total:
Amount
S 91.49
5 99.75
S 79.49
$ 706,798.82
Page 5 of 5
ITEM NO.
2
FROM:
SAID GABRIEL "" b
DATE:
�n JA+Ww
SUBJECT
Honorable Mayor and Members of the City Council
Shirley Quinones, Chief Deputy City Clerk
September 4, 2024
Meeting Minutes of August 21, 2024
SUMMARY
The City Council held the following meetings on August 21, 2024 Special City Council Meeting, Regular City
Council Meeting, Finance Authority Meeting and Housing Authority Meeting.
RECOMMENDATION
It is recommended that the City Council approve the following meeting minutes of the Special City Council
Meeting, Regular City Council Meeting, Finance Authority Meeting and the Housing Authority Meeting held on
August 21, 2024.
FISCAL IMPACT
There is no fiscal impact associated with this item.
LEGAL REVIEW
This report does not require legal review.
ATTACHMENTS
1. Meeting Minutes of August 21, 2024
Page I / 1
Mayor Emmanuel J. Estrada
Mayor Pro Tern
Jean M. Ayala
Councilmember
Alejandra Avila
Councilmember
Daniel Damian
Councilmember
Monica Garcia
Theser arepresented in Agendas.
CALL TO ORDER
The meeting was called to order at approximately 5:09 p.m.
ROLL CALL
City Clerk Saenz performed roll call:
Council Member Alejandra Avila (present)
Council Member Daniel Damian (present)
Council Member Monica Garcia (absent)
Mayor Pro Tern Jean M Ayala (present)
Mayor Emmanuel Estrada (present)
PUBLIC COMMUNICATIONS
The Mayor opened Public Communications at approximately 5:10 p.m., seeing no one wishing to speak public
communications was closed.
OPEN SESSION/STUDY SESSION — None
RECESS CLOSED SESSION — The City Council recessed to closed session at approximately 5:11 p.m.
1. Conference with Legal Counsel — Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9:
Case: DJCBP Corporation dba Tier One Case No. 2:23-cv-00384
Consulting and David Ju
No Reportable Action
Case: DJCBP Corporation dba Tier One v City of Baldwin Park et al
Los Angeles Superior Court Case No. 24STCP0031.3
No Reportable Action
Case: Rosario Carr v City of Baldwin Park Case No. 24STCV19252
No Reportable Action
Case: Damyanti Ashar vs. City of Baldwin Park Case No. 23PSCV02884
Los Angeles Superior Court
No Reportable Action
Case: 14418 Pacific Avenue LLC
v City of Baldwin Park Case No. 24PSCV01995
No Reportable Action
08-21-2024 Special Meeting Minutes
Page 1 of 2
2. Conference with Real Property Negotiators
Pursuant to California Government Code, Section 54956.8
Property:
1. 4668 Maine Avenue, Baldwin Park, CA 91706
2. 4664 Maine Avenue, Baldwin Park, CA 91706
3. 5040 Lante Street, Baldwin Park, CA 91706
4. 12714 Ramona Blvd., Baldwin Park, CA 91706
Agency negotiator: Enrique Zaldivar, CEO; Manuel Carrillo Jr., Director of Recreation and
Community Services
Under negotiation: Price & Terms of Payment
No Reportable Action
ADJOURNMENT
The meeting was adjourned at approximately 7:17 p.m. by Mayor Estrada.
ATTEST:
Christopher Saenz, City Clerk
Emmanuel J Estrada, Mayor/Chair
APPROVED: September 4, 2024
08-21-2024 Special Meeting Minutes
Page 2 of 2
•
i'
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 7:04 p.m.
INVOCATION
The invocation was led by Pastor Flores and Pastor Jackson.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Estrada.
ROLL CALL
City Clerk Saenz performed roll call:
MF,MBF.R q
Council Member Alejandra Avila (present)
Council Member Daniel Damian (present)
Council Member Monica Garcia (present at 7:11 p.m.)
Mayor Pro Tem Jean M Ayala (present)
Mayor Emmanuel J Estrada (present)
REPORT FROM CLOSED SESSION
Mayor/Chair
Emmanuel J. Estrada
Mayor Pro Tem/Vice Chair
Jean M. Ayala
Councilmember/Member
Alejandra Avila
Councilmember/Member
Daniel Damian
Councilmember/Member
Monica Garcia
City Attorney Tabares announced that the City Council met in closed session and all the Councilmembers were
present except for Councilmember Garcia; the City Council heard all the items listed on the Special Meeting
Agenda and there is no reportable action.
ANNOUNCEMENTS
The Mayor announced that the City Council are also members of the Board of Directors of the Housing Authority
and Finance Authority which are concurrently convening with the City Council this evening and each Council
Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending
the Finance Authority meeting.
Mayor Pro Tem Ayala requested that the meeting be closed in honor of Sister Catalina Reyero. The Mayor sought
consensus to direct staff to send scroll in honor of Sister Catalina Reyero to the parish.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS - None
PUBLIC COMMUNICATIONS
The Mayor opened Public Communication at approximately 7:1.2 p.m., the following spoke:
1) Irma Morales 3) Bob Arnold
2) Tom Kiesche 4) John Rios
3) Abel
08-21-2024 Regular FA_HA Meeting Minutes
Page 1 of 6
CONSENT CALENDAR
1. City of Baldwin Park's Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
Item No. I was pulled for further discussion
MOTION: It was moved by Daniel Damian, seconded by Monica Garcia to adopt
Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
2. Treasurer's Report City (CC) — July 2024
Motion to receive and file the Treasurer's Report for July 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
3. Approval of Contract Renewal for Police Helicopter Service With Los Angeles County
Motion to:
1. Approve the proposed contract renewal provided by the Los Angeles County Sheriffs
Department.
2. Authorize the City Manager to sign the contract.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
4. Resolution No. 2024-041 Approving the Blanket Authority to File Applications for Grant
Funds from the Los Angeles County Regional Park and Open Space District for Measure A
Funding for Projects and Programs
Motion to:
1. Adopt Resolution No. 2024-041 "A Resolution Of The City Council Of The City Of
Baldwin Park Approving The Blanket Authority To File Applications For Grant Funds
From The Los Angeles County Regional Park And Open Space District For Measure A
Funding For Projects And Programs"; and
2. Authorize the Director of Recreation & Community Services or designee to apply for and
execute all necessary documents in connection with usage of Measure A funds, such as
payment, contracts, and amendments, for the purposes of securing the grant funds and to
implement and carry out the purposes specified in the grant application; and
3. Upon approval of each application of Measure A grant funds, authorize the Director of
Finance to appropriate funds and make necessary changes to the budget for both revenues
and expenditures in the Grant Funds, by the amount of the award.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
5. Award of Contract to Wired Media Solutions for the Police Emergency Operations Center
(EOC) Audio/Video, Networking, and Automation Upgrade Project
Motion to:
1. Approve the agreement with Wired Media Solutions in the amount of $70,670.30 for the
design, installation, and configuration of the EOC upgrade; and
08-21-2024 Regular FA —HA Meeting Minutes
Page 2 of 6
2. Authorize the Director of Finance to appropriate the funds under line item 275-30-706-
58110-53002, and process the payment; and
3. Authorize the Mayor to execute the Agreement.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
6. Approve Tract Map No. 83716 to Subdivide one (1) Lot into Six (6) Single Family Residential
Lots with one Accessory Dwelling Unit (ADU) on Each Lot
Motion to accept Tract Map No. 83716 and authorize the City Clerk and staff to sign the map.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
7. Approval for Pay Trac On-line Credit Card Processing Services and Hosting Service
Addendum with Vermont Systems - Motion to:
1. Approve Pay Trac On-line Credit Card Processing Services with Vermont Systems to offer
online credit card processing services with a processing fee of 3% per transaction applied
to online registration customers; and
2. Authorize Mayor to execute Hosting Services Addendum; and
3. Authorize the Director of Recreation & Community Services to execute any associated
documents
4. necessary for the Pay Trac On-line Credit Card Processing Services and Hosting Services
Addendum with Vermont Systems; and
5. Authorize the Director of Finance to complete necessary documents for Pay Trac On -Line
Credit Card Processing Services with Vermont Systems appropriate funding from General
Fund and make necessary changes to the budget.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
8. Meeting Minutes of August 7, 2024
Motion to approve the following meeting minutes of the Special City Council Meeting, Regular
City Council Meeting, and the Housing Authority Meeting held on August 7, 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
9. Approval to Consider Third Amendment to the Service Agreement for Professional Services
by and between the City of Baldwin Park and Kingdom Causes, Inc. dba City Net
Motion to:
1. Approve the Third Amendment to the service agreement for consultant services by and
between the City of Baldwin Park and Kingdom Causes, Inc. dba City Net in the total
amount of $1,1.65,677.35 to operate Serenity Homes for one (1) year and continue serving
fifty (50) beds of interim housing for families experiencing homelessness at Serenity
Homes from September 22, 2024, to September 21, 2025; and
2. Authorize the Mayor to execute the Third Amendment to the service agreement; and
3. Authorize the Director of Recreation & Community Services to process the necessary
documents associated with this service agreement contract; and
08-21-2024 Regular FA —HA Meeting Minutes
Page 3 of 6
4. Authorize the Director of Community Development to eliminate the Prevention,
Diversion, and Rapid Rehousing program from the City Council approved PLHA :Plan to
cover the remaining costs for the Serenity Homes operations through September 21, 2024;
5. Authorize the Director of Finance to appropriate fundings and make the necessary budget
adjustments for both FY 2023-24 & FY2024-25.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
10. Approval of an Appropriation of Funds for Transit Services to Close -Out Fiscal Year 2023-
24
Motion to authorize the Finance Director to appropriate Prop A Funds in the amount of
$233,431.69 for transit services to Account No. 244-50-580-51100-15525 and to make the
necessary budget adjustments.
Item No. 10 was pulled for further discussion.
MOTION: It was moved by Daniel Damian, seconded by Jean M. Ayala to adopt
Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
11. Approval of Memorandum of Agreement with the San Gabriel Valley Council of
Governments for participation in the San Gabriel Valley Regional Food Recovery Program.
Motion to authorize the City Manager to execute the Memorandum of Agreement with the San
Gabriel Valley Council of Governments.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
12. Implementation of Unmanned Aerial System (UAS) Program for The Baldwin Park Police
Department
Motion to:
1. Approve the implementation of Policy 605 to establish guidelines for the use of an
Unmanned Aerial System (UAS) Program for the Baldwin Park Police Department; and
2. Adopt the proposed UAS Policy and Standard Operating Procedures Manual; and
3. Authorize the Police Chief to make necessary adjustments to the program and policy as
needed, subject to review by the City Attorney.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt
Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
PUBLIC HEARING
1.3. Approve Substantial Amendment No. One to the FY 2024-25 Annual Action Plan.
Motion to approve Substantial Amendment No. One to the 2024-25 Annual Action Plan and
authorize the Director of Finance make the necessary appropriation and budget adjustments.
The Mayor opened Public Hearing at approximately 7:37 p.m., seeing no one wishing to speak
the Public Hearing was closed.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt
Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
08-21-2024 Regular FA —HA Meeting Minutes
Page 4 of 6
REPORTS OF OFFICERS
14. Adoption of a City Council Policy for Rotation of the Appointed Position of Mayor and
Mayor Pro Tempore
Motion to postpone and bring the proposed City Policy for Selection of Appointed Mayor and
Mayor Pro Tempore as a Resolution.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to postpone and
bring back as resolution. Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA,
ESTRADA
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA I. Successor Agency to the Dissolved Community Development Commission of The City of
Baldwin Park Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to reject
Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
SA 2. Treasurer's Report SA — July 2024
Motion to receive and file the Treasurer's Report for July 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to reject
Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
FINANCE AUTHORITY CONSENT CALENDAR
1. Treasurer's Report FA — July 2024
Staff recommends that the Board receive and file the Treasurer's Report for July 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to reject
Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
HOUSING AUTHORITY CONSENT CALENDAR
1. Baldwin Park Housing Authority's Warrants and Demands
Motion to ratify the attached Warrants and Demands
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to reject
Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
2. Treasurer's Report HA — July 2024
Motion to receive and file the Treasurer's Report for July 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to reject
Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
08-21-2024 Regular FA —HA Meeting Minutes
Page 5 of 6
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION
Mayor Estrada sought consensus from the City Council to direct staff to apply for Fiscal Year 24
Pathways to Removing Obstacles to Housing (PRO Housing) with the Department of Housing and
Urban Development.
Council Member Garcia sought consensus from the City Council on directing staff to initiate the
process of naming a neighborhood street around the Baldwin Park High School campus in honor
of Bernardo Flores who is a Major League Baseball player for the Chicago White Sox and the St.
Louis Cardinals. A homegrown product and son of Baldwin Park, he graduated from Baldwin Park
High School, went to USC and was drafted to the Major League Baseball in 2016. He has given
back to the youth of Baldwin Park as a philanthropist, mentor and coach.
Staff was directed to bring back staff report.
ADJOURNMENT
The meeting was adjourned at approximately 7:59 p.m. by Mayor Estrada.
ATTEST:
Christopher Saenz, City Clerk
Emmanuel J Estrada, Mayor/Chair
APPROVED: September 4, 2024
08-21-2024 Regular FA —HA Meeting Minutes
Page 6 of 6
ITEM NO. 3
+�►��Wz, TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
s'EL� : PREPARED BY: Manuel Carrillo Jr., Director of Recreation and Community
a� ,A,;,w Services
Rose Tam, Director of Finance
San Gutierrez, Director of Public Works
Shirley Quinones, Chief Deputy City Clerk
DATE: September 4, 2024
SUBJECT: Recommendation of Approval of Funding from the Measure
BP Stakeholders Oversight Committee (SOC) - Facility
Maintenance, Programming and Site Maintenance for the
Susan Rubio Zocalo Park and Civic Center Plaza for Fiscal
Year 24/25
SUMMARY
The Grand Opening of the Susan Rubio Zocalo Park and Civic Center Plaza (Zocalo Plaza) is scheduled to take
place on September 14, 2024. Immediately following the dedication of the Zocalo Plaza, its public use and access
begins. The Stakeholders Oversight Committee (SOC) has recommended the approval of funding for its
programming and site maintenance for Fiscal Year 24/25.
RECOMMENDATION
It is recommended that the City Council:
1. Concur and approve the recommendation from the SOC for funding from the Measure BP Fund of
$200,000 for the Facility Maintenance, Programming and Site Maintenance of the Susan Rubio Zocalo
Park and Civic Center Plaza, for Fiscal Year 24/25; and
2. Authorize the Director of Finance to appropriate $115,000 for Programming, $50,000 for Maintenance,
and $35,000 for Contingency, from the Measure BP Fund and create new account numbers as needed to
track all the related expenditures; and
3. Authorize the City Manager to make technical corrections as necessary to carryout the intent of the City
Council.
FISCAL IMPACT
As of July 31, there is a projected balance of $6,321,414 in the Measure BP Fund, more than adequate to cover this
request. There is no impact to the General Fund.
BACKGROUND/DISCUSSION
Representing a landmark project for the City of Baldwin Park, Susan Rubio Zocalo Park and Civic Center Plaza
will become a centerpiece and hub of community activity and civic engagement. While the Zocalo Plaza will be a
Page 1 / 2
draw in and of itself for social gatherings or even plain and simple strolls through its landscaped meandering
walkways, complementing it with designed programming will ensure that its true potential for the enjoyment of
the community is fully realized.
The Department of Recreation and Community Services (RCS) will assume custody of the Zocalo Plaza as soon
as it is dedicated by the City Council at the Grand Opening Ceremony. It also signifies the completion of the
construction of the project led by the Department of Public Works (PW).
RCS has preliminarily planned a range of activities for a fun and fulfilling program year of 24/25, such as:
Chalk Art Fest
Arts and Crafts
Family Style Entertainment
Petting Zoo
Balloon Artist
Bubble Artist and Games
Caricatures Artist
Environmental Activities
Youth Group Activities (e.g. cheer, choir, ballet folklorico, youth mariachi, etc)
Aztec Dancers
Local Artisans
PW will provide the site maintenance, including the routine landscaping, repairs of electrical and irrigation systems,
etc.
The City Council initially directed staff to present the Request for Funding to the SOC in anticipation of the Grand
Opening Ceremony of Susan Rubio Zocalo Park and Civic Center Plaza. At their meeting of August 13, 2024, the
SOC considered and approved for recommendation to the City Council the request for funding, with the following
stipulations:
a) That Staff present an expenditure and status report to the SOC twelve months after approval by the City Council.
b) That the Funding be ongoing for up to three fiscal years. Beyond that new request to the SOC would have to
be made.
ALTERNATIVES
None being recommended
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ATTACHMENTS
1. SOC Staff Report dated August 13, 2024- Susan Rubio Zocalo Park and Civic Center Plaza Programming
and Maintenance.
Page 2/2
SOC ITEM NO. 2
4TO: Chair and Members of the Measure BP Stakeholders
HcoF
Oversight Committee (SOC)
sL FROM: Enrique C. Zaldivar, Chief Executive Officer
JA';,� DATE: August 13, 2024
SUBJECT: Proposal -Request For Measure BP Funding — Event
Programming and Site Maintenance For the Susan Rubio
Zocalo Park and Civic Plaza- Fiscal Year 24/25
SUMMARY
The Susan Rubio Zocalo Park and Civic Plaza (Zocalo Plaza) currently under construction is slated to be
completed and dedicated in mid September 2024. Zocalo will be a hallmark of civic, cultural, social, and artistic
activities for the entire city community. Ensuring that there is funding for its programming and maintenance is of
paramount importance. Measure BP Funding is appropriate under the SOC's Recreation and Parks Investment
Opportunity Category.
RECOMMENDATION
It is recommended that the SOC:
1. Approve $200,000 of Measure BP Funding for the event programming and maintenance of the Zocalo
Park and Civic Plaza, which includes $115,000 for Programming, $50,000 for Maintenance and $35,000
for contingency. For the Fiscal Year 2024/25.
2. Forward SOC Recommendation to City Council
Investment Opportunity Category: Recreation and Parks
Subcategories: Parks, Programs
Requester: City Council, Office of the CEO, RCS, Public Works
Dollar Amount Requested: $200,000 (Amended by City Council)
FISCAL IMPACT
As of July 31, there is balance of $6,321,414 in the measure BP Fund, more than adequate to cover this request.
BACKGROUND/DISCUSSION
Zocalo Plaza has been made possible by a collage of state funding, grants, and special funds. But importantly, it
has been made possible by the vision and determination of the City Council, who created the vision and have
provided the drive to make it happen. As it approaches its completion and dedication in just a few weeks, the City
Council recognized that funding for its programming and maintenance must be secured for Fiscal year 2024-25.
Staff had requested $165,000, Council added a contingency of $35,000 to the request for a total of $200,000, and
directed Staff to present the Request For Funding to the SOC.
ALTERNATIVES
None being recommended.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
Page 1 / 2
ATTACHMENTS
1. Staff Report to the City Council date June 19, 2024
2. City Council Meeting Minutes of June 19, 2024.
Page 2 / 2
ITEM NO. 22
+�►��Wz, TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
S'EL� = Manuel Carrillo Jr., Director of Recreation and Community
a� ,A,;,w Services
Rose Tam, Director of Finance
Sam Gutierrez, Director of Public Works
DATE: June 19, 2024
SUBJECT: Event Programming and Site Maintenance for the Susan Rubio
Zocalo Park and Civic Plaza- Fiscal Year 24/25 Funding
SUMMARY
With the imminent completion of the Zocalo Plaza slated for late July 2024, the need for to develop a
programming calendar to activate the plaza with events, and the allocation of resources to maintain it, is timely
as the City Council considers the City budget for Fiscal Year 2024/25.
RECOMMENDATION
It is recommended that the City Council:
1. Direct Staff to present a Request for Funding to the Measure BP Stakeholders Oversight Committee
(SOC) for the Programming and Maintenance of the Zocalo Plaza.
2. The estimated amount of funding needed is $ 115,000 for Programming and $50,000 for Maintenance
for a total cost of $165,000 for FY 24/25.
3. Direct staff to establish a programming calendar that will have community and civic activities such as
musical performances, dance and folklorico performances, poetry, community dance "tardeadas", local
culinary expos, etc, at least twice a month as a goal.
FISCAL IMPACT
Zocalo Plaza is a brand-new facility with no pre-existing budget for programming nor maintenance. Its
construction was made possible by grants and other special funds, none of which include funding for
programming or maintenance. The General Fund is not able to sustain any further obligations at this juncture.
Measure BP Funding is an appropriate potential funding source in that the Plaza offers a direct benefit to the
community at large. A request for funding for $165,000 will be presented to the SOC at its meeting of August
2024. This request for funding would fall under the Recreation and Parks Investment Opportunity category of the
SOC's priority guidelines.
BACKGROUND
Construction of the Susan Rubio Zocalo Park and Civic Plaza (Zocalo Plaza) broke ground in January 2023. The
City's vision for the Zocalo Plaza is for it to become a civic and community gathering place for cultural, artistic,
and civic activities for all city residents and visitors to our city, as a way of further activating the downtown
Page 1 / 3
district of the city; and who in turn will patronize the downtown businesses, generating sales tax revenue. Zocalo
Plaza itself has a retail restaurant building to complement the program activities being held there.
DISCUSSION
Zocalo Plaza features a number of physical amenities intended to provide a wholesome and fulfilling experience
for all residents and visitors alike: it offers a walkway around the perimeter of the plaza for folks to enjoy a nice
stroll; it has a pavilion center stage for hosting of cultural, artistic and civic events, with an amphitheater -like
seating area for the audience; it has beautiful landscaping to enrich the natural experience of all attendees; and it
has a retail restaurant building for the enjoyment of attendees to the park, once a restaurant operator is in place.
All of these features require resources in the form of staffing time, contract cost, supplies and materials. Following
is a breakdown of the estimated costs, adding up to $165,000 for FY 24/25:
Proposed Programing Budget:
Part Time Support Staff
$25,000.00
Supplies
$25,000.00
Professional Services
$40,000.00
Facility Maintenance
$25,000.00
Proposed Programming Sub Total
$115,000.00
Proposed Maintenance Budget:
Maintenance Services
$35,000.00
Materials and Supplies
$15,000.00
Proposed Maintenance Sub Total
$50,000.00
Proposed Total
$165,000.00
Samples of Potential Activities on a weekly basis:
• Chalk Art Fest
• Arts & Crafts
• Family style entertainment
• Petting Zoo
• Balloon Artist
• Bubble Artist & Games
• Caricatures Artist
• Environmental activities
• Provide stage space to youth groups (cheer, choir, ballet folklorico, youth mariachi, etc
• Aztec Dancers
• Local Artisans
Move or partially host activities @ Zocalo
• Conclude Parade
• Tree Lighting Ceremony
• Holiday Programs (NEW)
• Host elements of Dia de Los Muertos or expand existing program
• Host elements of Black History Month or expand existing program
• Host elements American Pacific Islander (AAPI) or expand existing program
Page 2 / 3
• Essentially the ARC will be an indoor space and Susan Rubio Zocalo Park will be an outdoor space.
Both facilities will complement each other and create synergy to open up the Historical Museum.
Monthly Professional Monthly Events
Professional Performers:
• Story Telling
• Puppet Show
• Art Competition
• Mariachis in the Park
• Entertainment to draw residents to the Susan Rubio Zocalo Park
• Baldwin Park Idol or Karaoke Sessions
• Host Desert Trucks
• Host Audio Visual Game Trucks (Create gamming tournaments)
• El Grito Ceremony and other cultural events
ALTERNATIVES
None being recommended.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to form.
ATTACHMENTS
1. None
Page 3 / 3
CITY COUNCIL
REGULAR MEETING
Minutes
June 19, 2024,100 PM
These ininutes are presented in Agenda order.
Mayor
Enimantiel J. Estra
Mayor Pro Tein
Jean A Ayala
Counellinember
Alejandm Avila
Coundimember
Daniel Damian
Councliniember
Monica Garcia
CALL TO ORDER
The meeting was called to order at approximately 7.10 p.m. by Mayor Estrada.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Estrada,
IC a j WE V-0-
City Clerk Saenz performed roll call:
MEMBERS:
Councilmember Alejandra Avila (present)
Couricilinember Daniel Damian (present)
Councilmernber Monica Garcia (absent)
Mayor Pro Tem. Jean M. Ayala (present)
Mayor Emmanuel Estrada (present)
Assistant City Attorney Ornelas-Lopez announced that the City Council met in closed session and the all the
Councilmembers were present except for Councilmember Garcia. On all the items on the Special Agenda,
counsel gave an -update and City Council provided direction, there is no reportable action.
The Mayor announced that the City Council are also members of the Board of Directors of the Housing
Authority and Finance Authority which are concurrently convening with the City Council this evening and
each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and
$50 for attending the Finance Authority meeting.
Mayor Pro Teni Ayala requested that today's meeting be closed in the honor of Natividad Arrellano.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
The Mayor and City Council presented Certificates of Recognition for the Recreation and Community
Services Student Commission (Itzel Herrera and Lindsey Castro), Term from July 1, 2023 to June 30,
2024.
The Mayor and City Council proclaimed June 2024 as the National Homeownership Month
The Mayor and City Council proclaimed June 19,2024 as Juneteenth Awareness Month
PUBLIC COMMUNICATIONS
The Mayor opened Public Communications at approximately 7:25 p.m., seeing no one wishing to speak public
communications was closed.
06-19-2024 Regular City Coancit Mecting Minutes
Page I of 8
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one
motion.
I City of Baldwin Park's Warrants and Demands
Motion ratify the attached Warrants and Demands Register.
MOTION: It was inoved by Emmanuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
2. Treasurer's Report City (CC) — March 2024
Motion to receive and file the Treasurer's Report for March 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
3. Meeting Minutes for June 5, 2024
Motion to approve the Regular City Council Meeting held on June 5, 2024,
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
4. Adopt Resolution No. 2024-026 Setting the Appropriations Limit for Fiscal Year 2024-25
Motion to adopt Resolution No.2024-026, setting the Appropriations Limit for Fiscal Year 2024-
25 at $101,614,675.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
Approval of Annual Statement of Investment Policy for Fiscal Year 2024-25
Motion to approve the Statement of Investment Policy for Fiscal Year 2024-25.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
6. Treasurer's Report City (CC) — April 2024
Motion to receive and file the Treasurer's Report for April 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
7. Approval of agreement with All City Management Services to provide school crossing guard
services for fiscal year 2024-2025
Motion to
I . Approve the contract with ACMS for crossing guard services.
2. Authorize the Mayor to execute the agreement,
3. Authorize the Director of Finance to appropriate fundings and add the funding allocations
to the FY 2024-25s budget.
4. Authorize the Director of Finance to bill Baldwin Park Unified School District (BPUSD)
for their share of the contract in the amount of $150,555.50.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
06-19-2024 Regular City Council Meeting Minutes
Page 2 of 8
Approve a Request for Proposal for the Emergency Operations Center Upgrade Project.
Motion to:
1. Approve the release of the Request for Proposal; and
2. Direct staff to review and rank the responses to the RFP based on the evaluation criteria;
and
3. Present a recommendation to the City Council, including a cost estimate, for award of tile
contract.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
9. Approval for Purchase of Overhead Street Name Signs for Franeisquito Avenue and Various
III ters Ceti oils
Motion to:
1. Approve the purchase of forty-five (45) signs through Pacific Products Inc.; and
2. Authorize the Director of Finance to make the necessary budget transfers and adjustments
for the proposed purchase of these signs and hardware; and
3. Authorize the Director of Public Works, or his designee, to complete all the proper
documentation to process purchase order requisition for the purchase of these signs.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 01. AYES: AVILA, DAMIAN, AYALA, ESTRADA
10, Review of the Fiscal Year 2023 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program and Grant Award Modification (GAM) Request.
Motion to:
I. Review the attached FY 2023 JAG Grant Award Letter/Agreement, Summary of FY 2023
JAG Grant Project (Original and Revised), and Grant Award Modification (GAM)
Request; and
2. Provide any corrinients or feedback on the proposed changes to the grant manager within
the 30-day review period; and
3. Authorize the Mayor to execute the "Certifications and Assurances by the Chief Executive
of the Applicant Government" form.
MOTION: It was moved by Eirinianuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, EST12ADA
H. Request for Authorization to Enter into a Software -as -a -Service (Sans) Agreement with
Performa Labs, Inc. ("Perfornia") For Law Enforcement Training.
Motion to:
1. Authorize the Chief Executive Officer to enter into a SaaS agreement with Perfornia Labs,
Inc, for law enforcement training services; and
2. Authorize the Director of Finance to appropriate $16,330,00 from the Police Department's
training budget, account number 100-30-310-53200-00000, with the understanding that
the City may be reimbursed through the FY 2023 Edward Byrne Memorial Justice
Assistance Grant (JAG) Program; and
3. Authorize the Chief Executive Officer or his designee to complete all appropriate
documentation for the agreement.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M, Ayala to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
06-19-2024 Regular City Comicil Meeting Minutes
Page 3 of 8
12. Approval for Repair to Damaged Railing of the Pedestrian Overcrossing Bridge Caused by
Vehicle Collision
Motion to:
1. Approve the repairs, to the Pedestrian Overcrossing (POC) on the I-10/ Bess Ave in the
amount of $72,395.00 to Greg Ruvolo; and
2. Authorize the Director of Finance to make the necessary appropriation and budget
adjustments for the proposed repair to the Pedestrian Overcrossing (PC C); and
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
13. Letter of Support for Kaiser Permanente Application for a Proposed All-inclusive Care For
the Elderly (PACE) Program Center
Motion to :
1. Approve Issuing a Letter of Support for Kaiser Permanente's application for a proposed
PACE Program Center in the City of West Covina, to serve elderly IMP members in part of
the KP Baldwin Park Medical Center service area.
2. Authorize the Chief Executive Of to prepare and issue the I..,ctter of Support with City
Council and CEO signatures addressed to: California Health and Human Services Agency,
Department of Health Care Services, Integrated Systems of Care Division Attn: Elva
Alatorre, PACE Unit Chief PO Box 997413, Sacramento, CA 95899-7413
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 01. AYES: AVILA, DAMIAN, AYALA, ESTRADA
14. Grant Application for Tobacco Program Enforcement Activities- California State Attorney
General Office
Motion to authorize Staff to apply for the California Attorney General Tobacco Grant Program
Fiscal Year 24/25 Cycle, by the deadline of June 28, 2024 in partnership with the Wellness Center
of LA in accordance with guidelines.
MOTION; It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
15. Grant Application- Single Jurisdiction Local Hazard Mitigation Plan- Governor's Office of
Emergency Services.
Motion to Ratify actions taken by staff for submission of the grant application signed by the Chief
Executive Officer (CEO) and prepared by Community Development Staff and its consultant for
the Single Jurisdiction Local Hazard Mitigation Plan grant from the Governor's Office of
Emergency Services.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
16. Amendment to the Consultant Services Agreement between the City of Baldwin Park, and
Lorraine Mendez and Associates, Inc. For HUD reporting and consulting services.
Motion to authorize the Chief Executive Officer to execute an amended Consultant Services
Agreement with Lorraine Mendez and Associates, Inc., subject to any non -substantive changes
made by the CEO and City Attorney and authorize the Director of Finance to appropriate the funds
and budget amendments accordingly.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
06-19-2024 Regiflar City Council Mectitig MitiLites
Page 4 of 8
17. Second Reading and Adoption of Ordinance 1510, entitled, "AN ORDINANCE OF CITY
COUNCIL OF T14E CITY OF BALDWIN PARK REPEALING AND REPLACING
SECTION 153.170 OF THE MUNICIPAL CODE RELATING TO SIGN REGULATIONS
TO INCLUDE NEW LANGUAGE REGARDING NEW STATIC OR DIGITAL
BILLBOARD CONSTRUCTION AND BILLBOARD RELOCATION AGREEMENTS,
INCORPORATION OF PREVIOUSLY APPROVED SIGN REGULATIONS THAT
WERE NOT CODIFIED, AND REORGANIZATION OF THE CHAPTER AS A
WHOLE".
Motion to waive ftirther reading and adopt Ordinance 1510, entitled, "AN ORDINANCE OF
CITY COUNCIL OF THE CITY OF BALDWIN PARK REPEALING AND REPLACING
SECTION 153.170 OF THE MUNICIPAI., CODE RELATING TO SIGN REGULATIONS TO
INCLUDE NEW LANGUAGE REGARDING NEW STATIC OR DIGITAL BILLBOARD
CONSTRUCTION AND BILLBOARD RELOCATION AGREEMENTS, INCORPORATION
OF PREVIOUSLY APPROVED SIGN REGULATIONS THAT WERE NOT CODIFIED, AND
REORGANIZATION OF THE CHAPTER AS A WHOLE".
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
18. A Resolution of the City Council of the City of Baldwin Park Confirming the Advisory
Committee's Report and Levying the Assessment in the Baldwin Park Citywide Business
Improvement District for Fiscal Year 2024-25
Motion to
1, Adopt Resolution No. 2024-021, entitled "A RE -SOLUTION OF THE CITY COUNCIL
OF THE CITY OF BALDWIN PARK-, CONFIRMING THE ADVISORY
COMMITTEE'S REPORT AND LEVYING THE ASSESSMENT IN THE BALDWIN
PARK CITYWIDE BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR
2024-2025"; and
2, Approve the FY 2024-25 BIT budget allocation.
The Mayor opened Public Hearing at approximately 7:26 p.m., seeing no one wishing to speak
public hearing was closed.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt
Motion Passed [4 — 01, AYES: AVILA, DAMIAN, AYALA, ESTRADA
19. Public Hearing and Adoption of Resolution No. 2024-025, Ordering the Assessments for the
Citywide Landscaping and Lighting Maintenance Assessment District for FY 2024-2025
It is recommended that the City Council hold a Public Hearing, and after considering testimony,
adopt Resolution No. 2024-025, entitled "A Resolution of The City Council of The City of
Baldwin Park, California, Ordering the Annual Levy and Collection of Assessment Associated
with Citywide Landscaping and Lighting Maintenance Assessment District for FY2024-2025, and
Authorizing the Los Angeles County Assessor to Add this Special Assessment to the Property Tax
Bills."
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
The Mayor opened Public hearing at approximately 7.27 p.m,, seeing no one wishing to speak
public hearing was closed.
06-19-2024 Regular City Council Meeting MitultCS
Page 5 of 8
20. Public Hearing and Adoption of Resolution No. 2024-024, Ordering the Assessments for tile
Citywide Park Maintenance Assessment District for FY2024-2025.
Motion to adopt Resolution No. 2024-024 entitled "A Resolution of The City Council of The City
of Baldwin Park, California, Ordering the Annual Levy and Collection of Assessment Associated
with the Citywide Park Maintenance Assessment District for FY2024-2025, and Authorizing the
Los Angeles County Assessor to Add this Special Assessment to the Property Tax Bills."
The Mayor opened Public Hearing at approximately 7:31 p.m., seeing no one wishing to speak
public hearing was closed.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
The Mayor opened Public Hearing at approximately 7:31 p.m., seeing no one wishing to speak
public hearing was closed.
2L Public Hearing and Adoption of the Budget for Fiscal Year 2024-25 for the City, Finance
Authority, Municipal Financing Authority, Housing Authority and Successor Agency
Motion to adopt the fiscal year 2024-25 Budget :for:
• City of Baldwin Park by Resolution No. 2024-027, and
• Finance Authority by Resolution No. FA 2024-001, and
• Municipal Financing Authority by Resolution No. MFA 2024-00 1, and
• Housing Authority by Resolution No. HA 2024-003, and
• Successor Agency by Resolution No. SA 2024-001
The Mayor made an announcement that the Finance Authority, Housing Authority and Municipal Finance
Authority Meetings are being conducted simultaneously with the Regular Meeting.
Public Hearings for Items 21, SA Item 1, Finance Authority, housing Authority and Municipal Finance
Authority are being heard simultaneously. The Mayor opened Public Hearing at approximately 7:30 p.m.
and seeing no one wishing to speak the public hearing was closed.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
22. Event Programming and Site Maintenance for the Susan Rubio Zocalo Park and Civic
Plaza- Fiscal Year 24/25 Funding
Motion to
1, Direct Staff to present. a Request for Funding to the Measure BP Stakeholders Oversight
Committee (SOC) for the Programming and Maintenance of the Zocalo Plaza,
1 The estimated amount of funding needed is $ 115,000 for Programming and $50,000 for
Maintenance for a total cost of $165,000 for FY 24/25 and request funding up to $200,000.
3. Direct staff to establish a programming calendar that will have community and civic
activities such as musical performances, dance and folklorico performances, poetry,
community dance "tardeadas", local culinary expos, etc, at least twice a month as a goal.
MOTION: It was moved by Daniel Damian, seconded by Alejandra Avila to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
06-19-2024 Replar City Council Meeting Mimites
Page 6 of 8
23. Adopt
Resolutions Approving Memorandums of Understanding Between the City of
Baldwin
Park And Baldwin Park City Associations for (CEA), (CCEA), (CMEA), (POA),
(PMEA), (SERJ), and the Executive & Unclassified Managers Benefits Matrix for the term
of July
1, 2024 — June 30, 2027
Motion
to approve and adopt:
I.
Resolution No. 2024-029 to Approve the MOU with the Baldwin Park City Employees
Association (CEA); and
2.
Resolution No. 2024-030 to Approve the MOU with the Baldwin Park Classified
Confidential Employees Association (CCEA); and
3.
Resolution No. 2024-031 to Approve the MOU with the Baldwin Park Classified
Management Employees Association (CMEA); and
4.
Resolution No. 2024-032 to Approve the MOU with the Baldwin Park Police Officers
Association (POA); and
5.
Resolution No, 2024-033 to Approve the MOU with Police Management Employees
Association (PMEA); and
6,
Resolution No. 2024-034 to Approve the MOU with the Service Eirlployees International
Union Local 721 (SEIU); and
7.
Resolution No. 2024-035 Amending the Executive Employees and Unclassified Managers
Benefits Matrix to grant sirriflar adjustments as other groups; and
8,
Resolution No. 2024-03 6 Updating the Comprehensive City of Baldwin Park Pay Schedule
to reflect salary adjustments for Rill -time and part-time positions, beginning July 1, 2024;
and
9.
Authorize the Director of Finance to set aside and allocate the General Fund surphis of
$838,845 from FY 2022, $1,091,408 from FY 2023, and a projected surplus of $900,000
ftom FY 2024, in addition to the previously set aside surplus of $2,000,000 from FY 2021,
to cover the estimated costs for the General Fund portion of this MOU, as well as the
COLA for part-time employees. Furthermore, authorize the completion of all necessary
appropriations and budget amendments for this MOU for all funds; and
10.
Authorize the Chief Executive Officer to make corrections and adjustments technical in
nature to be in conformance with the intent of the City Council.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
IVA 102 1110110 VA
DEVELOPMENT COMMISSION
SA 1. Successor Agency to the Dissolved Community Development Commission of The City of
Baldwin Park Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
SA 2. Treasurer's Report SA — March 2024
Motion to receive and file the Treasurer's Report for March 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
06-19-2024 Regidar City Cotincil Meethig Mititites
Page 7 of 8
SA 3. Treasurer's Report SA — April 2024
Motion to receive and file the Treasurer's Report for April 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt
Motion Passed [4 — 0], AYES: AVILA, DAMIAN, AYALA, ESTRADA
CITY COUNCIL ACTING AS SUCCESSOR AGENCY - PUBLIC HEARING
SA 4. Public Hearing and Adoption of the Budget for Fiscal Year 2024-25 for the City, Finance
Autliorit),, Municipal Financing Authority, Housing Authority and Successor Agency
Motion to adopt the fiscal year 2024-25 Budget for:.
City of Baldwin Park by Resolution No. 2024-027, and
Fiance Authority by resolution No. FA 2024 -0 0 1, and
Municipal Financing Authority by Resolution No, MFA 2024-00 1, and
Housing Authority by Resolution No. HA 2024-003, and
Successor Agency by Resolution No. SA 2024-001
Public Hearings for Items 21, SA Item 1, Finance Authority, Housing Authority and Municipal Finance
Authority are being heard simultaneously. The Mayor opened Public Hearing at approximately 7:30 P.M,
and seeing no one wishing to speak the public hearing was closed.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt
Motion Passed [4 — 01. AYES: AVILA, DAMIAN, AYALA, ESTRADA
CITY COUNCIL / CITY CLERK / CITY TRE ASURE R / STAFF gLQUE STS & COMMUNICATION
CEO Zaldivar notes that with Independence Day Celebrations leading tip to and on the Atli of July, the
following related activities will be taking place:
• City's Independence Day Spectacular at Sierra Vista High School- Wednesday July 3.
• Fireworks Vendors Permitted to Sell Fireworks
• County Fire Fireworks Advisories for Safe use of Fireworks to be published on City social media
and website.
• Electronic advisory signs placed on major city street,, by Public Works
• BPPD will coordinate closely with LAC Fire Department and will add patrol officers for added
vigilance.
ADJOURNMENT
Mayor Estrada adjourned the meeting at approximately 7:55 pm.
A'FrES,r:
Christopher Saenz, City Clerk
Emmanuel J t�ayor•
Mrim"T a M
06-19-2024 Regular City Comicit Meethig Mimites
Page 8 of 8
ITEM NO. 4
La,� .v
TO:
HU OF
FROM:
c., x
Wr d1kE3 DEL, a
PREPARED BY:
DATE:
SUBJECT:
CQUMMARV
Honorable Mayor and Members of the City Council
Sam Gutierrez, Director of Public Works
Anthony Vazquez, Public Works Manager
September 4, 2024
Approval for Procurement of a 2024 Ford Super Duty F-350
Graffiti Truck from National Auto Fleet Group CIP 24-034-
55043
This item seeks City Council approval for the acquisition of a 2024 Ford Super Duty F-350 DRW (F3H) XL
Graffiti Truck from Roadline Products Inc., designated for the Public Works Graffiti Maintenance Division. The
new vehicle will be equipped with aftermarket graffiti removal tools, including two paint pump systems, cabinets,
a lightbar, and safety lighting. The graffiti truck procurement was, approved under the CIP FY23-24, is intended
to replace the outdated 2001 Graffiti Truck, thereby enhancing the efficiency of graffiti maintenance operations.
The procurement will be executed through the Sourcewell purchasing cooperative per Contract No. 091521
awarded to National Auto Fleet Group.
RECOMMENDATION
It is recommended that the City Council:
1. Authorize the purchase of the 2024 Ford Super Duty F-350 DRW (1731-1) XL Roadline Products Inc.
Graffiti Truck through the Sourcewell Purchasing Cooperative with National Auto Fleet Group, in an
amount not -to -exceed $149,254.87; and
2. Authorize the Finance Director to appropriate additional $69,254.87 from Fund 255 — Measure M to
Account No. 255-50-590-58110-55044; and,
3. Authorize the Director of Public Works, or his designee, to complete all appropriate documentation to
complete the purchase.
FISCAL IMPACT
There is no impact to the General Fund. The purchase of the graffiti removal truck was approved in the FY23-24
CIP Budget in the amount of $80,000. To complete the purchase, an additional appropriation is required in the
amount of $69,254.87 for the purchase. The appropriation will come from Fund 255 — Measure M as follows:
Available Funds
Amount
Approved
Fund No. 245 — Prop C
Account No. 245-50-590-58110-55044
$50,000.00
Approved
Fund No. 402 —Fleet Services
Account No. 402-50-590-58110-55044
$30,000.00
Appropriate
Fund No. 255 — Measure M
Account No. 255-50-590-58110-55044
$69,254.87
Total Amount
$149,254.87
BACKGROUND
The Department of Public Works Maintenance Division consists of six key sections: Traffic Control, Street
Maintenance, Street Landscape, Park Landscape, Fleet Maintenance, and Graffiti Abatement. The Division's fleet
is comprised of 31 work truck and heavy-duty vehicles plus 19 pieces of equipment necessary to accomplish the
various maintenance operational tasks.
Page I / 3
Graffiti removal is one of the most frequently requested making it a high priority for maintenance staff. Due to
this, the graffiti abatement crew operates on a daily basis including weekends and certain holidays addressing
graffiti removal citywide across all public right-of-ways and city facilities. In the past year alone, the team
successfully removed over 185,000 square feet of graffiti encompassing more than 4,500 locations. The operation
relies on specialized equipment, including trucks equipped with paint pumps and spray guns, as well as safety
lighting to ensure maneuverability within city limits.
Currently, the Division is using a 2001 Chevy pickup truck as one of three vehicles in operation. At 23 years old,
this vehicle has far exceeded its recommended operational lifespan, resulting in increased maintenance needs,
system failures, and significant downtime. These mechanical issues are impacting the division's ability to respond
to work orders promptly, often necessitating the reassignment of vehicles from other divisions. The vehicle's
deteriorating condition is also adding a significant strain on the fleet maintenance budget.
To address these challenges, the acquisition of a new 2024 Ford Super Duty F-350 Graffiti Truck is proposed.
This new truck will enhance reliability and efficiency, reducing staff downtime and improving response times.
DISCUSSION
During the annual evaluation of vehicles, Staff continues to identify several Public Works vehicles needing
replacement. As the fleet gradually continues to modernize and replace older vehicles with new efficient vehicles
and improving city services, the replacement of the existing graffiti truck has been deemed a top priority. Staff
included the procurement of the graffiti truck in the FY 2023-24 Capital Improvement Program (CIP) which was
subsequently approved by the City Council. Initially, staff proposed leasing the vehicle through the City's leasing
program, however upon further review, decided to purchase the vehicle outright due to the amount of after -market
equipment required to be installed on the Ford F-350 chassis. This change requires an additional appropriation of
funds to complete this purchase.
The recommended Graffiti truck is custom built by Roadline Products, Inc. through National Fleet Auto
Group. This truck has been bid through Sourcewell (formerly known as NJPA) Competitive Procurement
Network. National Fleet Auto Group has won the Sourcewell competitive bid, securing Contract #091521-NAF,
effective through 11/8/2025. All Sourcewell cooperative agreements are competitively bid on a nationwide basis.
Some of the benefits of using a cooperative purchasing contract include reduction of the administrative costs
associated with issuing a competitive solicitation and product cost savings based on economies of scale. Guided
by the Baldwin Park Municipal Code, §34.23 (C), allows the City to make purchases of goods and services
obtained through a cooperative competitive bidding process or a "piggyback" contract, a determination that it is
in the City's best interests.
Roadline Products, Inc. is the only AME (After Market Equipment) vendor in this area who specializes in building
Graffiti trucks with airless pump systems and considered the local sole source. They have built various trucks for
the City of Baldwin Park and have met all the requirements set forth in the city specifications. Roadline products
supplies the city with various traffic marking supplies, traffic paint, airless spray guns and other equipment. The
Public Works Department and Roadline Products have been working together for the last thirty (30) years.
ALTERNATIVES
1. The City Council may defer approval of the acquisition, directing staff to revisit the matter later and
explore various cost options and funding scenarios. However, given the present state of the existing graffiti
truck, this action is not recommended at this time.
2. Provide Staff with an alternative direction.
CEQA REVIEW
Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding
or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a
Page 2 / 3
reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by
a public agency, a private activity that receives any public funding, or activities that involve the public agency's
issuance of a discretionary approval and are not statutorily or categorically exempt from CEQA. (Pub. Res. Code
§ 21065.) To the extent that it matters the action considered has been determined not to constitute a "project"
under CEQA.
LEGAL REVIEW
Not required.
ATTACHMENTS
1. Requisition for National Auto Fleet Group for F-350 Graffiti. Truck w/ Roadline Equipment
2. Quote from National Auto Fleet Group and vehicle configuration
3. Supporting quote from Roadline Products, Inc. for aftermarket equipment
4. Sourcewell Contract Agreement with National Fleet Auto Group. Contract #091521-NAF
Page 3 / 3
Date: 9.5.2024
Requisition #:
Date Required:
CIP24-052-55044 One time Purchase
CITY OF BALDWIN PARK
PURCHASE REQUISITION
Vendor: National Auto Fleet Group
Address:
490 Auto Center Drive
P.O. #:
Vendor #:
Watsonville, CA 95076 Order Date:
Phone #: Fax #:
Item
Qty
Unit
I Catalog/Item No./Description
Account No.
Unit Price
Total Amount
Purchase Requisition for the purchase of a 2024 F-350 XL HD Roadline Products Graffitti
245-50-590-58110-55044
50,000.00
truck. This vehicle is to replace an aging 2001 Chevy pickup truck, enhancing overall
402-50-590-58110-55044
30,000.00
maintenance operations and capabilities. This vehicle is 1 of 3 vehicles assigned to the
??
69,254.87
Graffiti Division. Graffiti Staff currently operate on a 7 days a week rotation to ensure
CIP24-052-55044
abatement is prioritized and performed in a timely fashion.
* Funding approved during C1P FY23-24 and approved by City Council on April 3rd, 2024.
Subtotal:
149,254.87
Tax:
Shipping:
Total:
149,254.87
Please provide iustification for purchase below:
The 2024 F-350 XL HD Roadline Products Graffitti truck would be procured through the Sourcewell (formerly known
as NJPA) Competitive Procurement Network. National Fleet Auto
Group has won the Sourcewell competitive bids, securing Contract #091521-NAF, effective through 11/8/2025. Some
of the benefits of using a cooperative purchasing contract includes
reduction of the administrative cost associated with issuing a complete solicitation and product cost savings. Approved
by City Council on April 3, 2024.
Are you using federal funds for this purchase? Yes No
If yes, please attach proof that the vendor is in good standing and free of suspension and debarment on SAM.gov.
Purchases of $5,000 or more require three quotes. Please provide the information requested below. Justification required for Sole Source.
Method: Vendors: Phone # or Web Address:
Contact Person or Email:Quotes:
❑ Telephone National Auto Fleet Group (626)557-5590
Yesenia Covarrubias $149,254.87
x❑ Email
❑ Internet
x❑ Other (Please provide explanation): Sourcewell Competitive Procurement Network
Name of employee who obtained / received quotes: Anthony Vazquez
Division Head Approval
Division Head Name (Printed)
Department Head Approval
Department Head Name (Printed)
(S10,000.01 - $50,000.00 Requires CEO Approval)
CEO Approval
CEO Name (Printed)
Revised 5-28-2024
(Over $50,000.00 Requires City Council Approval)
National Auto Fleet Group
4,90 Auto Genter Drive, Watsonville, CA 95076
8/11 /2023
8/19/2024 Re -Configured
Mr Anthony Vazquez
City of Baldwin Park
13135 E Garvey Avenue
BALDWIN PARK, California, 91706
Dear Anthony Vazquez,
Quote ID: 25287 R3
Order Cut Off Date: TBA
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.
One (1) New/Unused (2024 Ford Super Duty F-350 DRW (F3H) XL 4WD Reg Cab 169" WB 84" CA, Roadline
Prodcuts Inc. U.S.A GPMT Graffiti Truck) and delivered to your specified location, each for
One Unit
(MSRP)
Contract Price $55,930.00
Roadline Prodcuts Inc. U.S.A
GPMT Graffiti Truck
Tax (10.2500 %)
Tire fee
Total
- per the attached specifications.
One Unit Total % Total
Savings Savings
$54,119.04 3.238 % $1,810.96
$81,250.00
$13,875.33
$10.50
$149,254.87
This vehicle(s) is available under the Sourcewell (Formerly Known as NJPA) Contract 091521-NAF . Please
reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days
after receipt of vehicle.
Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.
Sincerely,
Yesenia Covarrubias / Joshua Jerome
Fleet Department
Account Manager
yesenia@watsonvillefleetgroup.com
(626) 457-5590
zLl
CHEVROLET- '
�x.E.... , TYT �, , f
Vehicle Configuration Options
ENGINE
Code IDescription
640A Order Code 640A
2024 Fleet/Non-Retail Ford Super Duty F-350 DRW XL 4WD
- • Cab • •
WINDOW STICKER
2024 Ford Super Duty F-350 DRW XL 4WD Reg Cab 169" WB 84" CA
CODE MODEL MSRP
F3H 2O24 Ford Super Duty F-350 DRW XL 4WD Reg Cab 169" WB 84" CA $53,025.00
OPTIONS
99N
Engine: 7.3L 2V DEVCT NA PFI V8 Gas, (STD)
$0.00
44G
Transmission: TorgShift 10-Speed Automatic, (STD)
$0.00
64K
Wheels: 17" Argent Painted Steel, (STD)
$0.00
TD8
Tires: LT245/75Rx17E BSW PLUS A/S (6), (STD)
$0.00
Z1
Oxford White
$0.00
AS
Medium Dark Slate, HD Vinyl 40/20/40 Split Bench Seat, -inc: center armrest, cupholder, storage,
$0.00
2-way adjustable driver/passenger headrests and driver's side manual lumbar
X37
3.73 Axle Ratio, (STD)
$0.00
18B
Platform Running Boards
$320.00
872
Rear View Camera & Prep Kit, -inc: Pre -installed content includes cab wiring and frame wiring to
$415.00
the rear most cross member, Upfitters kit includes camera w/mounting bracket, 20' jumper wire
and camera mounting/aiming instructions
76C
Exterior Backup Alarm (Pre -Installed)
$175.00
640A
Order Code 640A
$0.00
Please note selected options override standard equipment
SUBTOTAL $53,935.00
Advert/ Adjustments $0.00
Manufacturer Destination Charge $1,995.00
TOTAL PRICE $55,930.00
Est City: N/A MPG
Est Highway: N/A MPG
Est Highway Cruising Range: N/A mi
Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating
conditions.
Standard Equipment
MECHANICAL
Wheels: 17" Argent Painted Steel -inc: Hub covers/center ornaments not included (STD)
Tires: LT245/75Rx17E BSW PLUS A/S (6) -inc: Spare may not be the same as the road tire (STD)
/_\77kIRP►F-ITO*►IIII:jkyi14kik
Main Office
13253 Stanbridge Avenue
Downey, California 90242
Phone: (562) 8034447
Fax: (562) 803-6506
Quick Quote
Quotation Graffiti Removal Truck - City of Baldwin Park
To Yesenia
Client Name NAFG
Fax Number
From Scott Givens
1 lRoadline Model GPMT- Graffiti Removal Truck
- Ford F350 chassis - Supplied by NAFG
-2 Paint Pump systems
- Cabinet - 4'
- Lightbar
-Roadline Graffiti Truck Bed
Liqht as Needed
Net 30
:. •
Manufacturing
13065 Tom White Way, Suite D
Norwalk, California 90650
Phone: (562) 404-8889
Fax: (562) 404-7349
Date 5/l/2024
$81,250.00
$81,250.00
$0.00
$0.00
$81,250.00
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
I
Sourcewell
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive,
Watsonville, CA 95076 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to eligible
federal, state/province, and municipal governmental entities, higher education, K-12 education,
nonjoirofit. tribal overnment, and other �cublic entities located in the United States and Canada.
Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with
Related Equipment and Accessories from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
p;I111111 111111 Fill 111 11111 11 1 � I I 1111111 �� 1111; 11111111 11111111 11111111 11111111 �11111 11 1111 1111 1 111 1111 111
B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2025, unless it is
cancelled sooner pursuant to Article 22. This Contract may be extended one additional year
upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all
payment obligations incurred prior to expiration or termination will survive, as will the
following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All
rights will cease upon expiration or termination of this Contract.
Rev. 3/2021
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
I
Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Supplier's dealers
and distributors must agree to assist the Participating Entity in reaching a resolution in any
dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends
beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughoul
the Contract term, Supplier must provide to Sourcewell a current means to validate or
authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment,
Products, and Services offered under this Contract, which will be incorporated into this
Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most
curreit ktforit.tio-i.
All Equipment, Products, or Services under this Contract will be priced at or below the price
stated in Supplier's Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
am "a! M I I W*T�* 11 Toy] Mi -me re 0- a M
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Supplier must permit the Equipment and Products to be
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
I
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery. In the event of the delivery of nonconforming
Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and
the Supplier will replace nonconforming Equipment and Products with conforming Equipment
and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
C. HOT LIST PRICING. At anytime during this Contract, Supplier may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
171MI'M T"A
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
Supplier may request Equipment, Product, or Service changes ` additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
-a-p- 6p r o v XMAS- ava _Af I m-Ini stuaUx_
At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
I
9 Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
* Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become ar
amendment to this Contract and will be incorporated by reference.
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Supplier understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Esuitment, Products, or Services from an)4 other source.
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
N&Tge ar qg" 4
IM-11MMOILUMMAMMAW4 H I I Q 10 9116WOM9 FG] 9 11 JO -1 H T A'
in a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
I I ill L424 0 19 kr&11*1:W-1111L I IM01 :0] In, YTIVI 10 UP
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it
may use its own forms, but the purchase order should clearly note the applicable Sourcewell
Rev. 3/2021
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
I
contract number. All Participating Entity orders under this Contract must be issued prior to
expiration or cancellation of this Contract; however, Supplier performance, Participating Entity
payment obligations, and any applicable warranty periods or other Supplier or Participating
Entity obligations may extend beyond the term of this Contract.
190 Tim, F's "01 IN V, 19-119 1 "21 1
TR Mrs RUM
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Supplier, such as job or industry -specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entities may require the use of a
Participating Addendum; the terms of which will be negotiated directly between the
Participating Entity and the Supplier. Any negotiated additional terms and conditions must
never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements not addressed in this Contract (such as e-
commerce specifications, specialized delivery requirements, or other specifications and
,_!J1WW_`rrrfft**1
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Jhz�c&a&�
FAM41121110182140IRVAT04
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
Rev. 3/2021
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
I
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reports, supply issues, customer
issues, and any other necessary information.
:Il:l:1:Zil 11111,111TO Wf A q *yXiall! I ITJ I WE-1101 117-1160510L IRA I
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a
contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
quarter. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were
made).
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Supplier may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
I
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
pie "I"W,
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
reserves t�-e rigi-t to c?*cel Viis Cottr,�ct .,*4 reiect -?-iv *ro*osoj SL4-ititteti �iv-Vte SLJ**Iier it
M11101-111 NMI][
from the cancellation date.
I • 1 11 1 fflIrill ollfr-.rilT.-TITKOTnm-
J =0 F ier- S A111 i1r1of-lzet. K7,17-esenTairre cnanges at a Ti Time 11171fig Trils Contract, 5,11,Wtile, .11,17
I I
promptly notify Sourcewell in writing.
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05 ' subdivision 5, the books, records,
4o?*4 -?cc*aj-iLtj*• Ar*c-euiures ;,,**1 *r?ctices rplpv,?,i,t to tjjLL-,g-L-c=nP*t ?rP stjrlpct to
Twal-11111ailon -, 5-•1--=177,11-1-3i 1, J] j •- of a 1-1111"(414-111 Of sl;k Tear5m-orrl Z=
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under
this Contract without the prior written consent of the other party and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. Any prohibited
assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effectixj,5
until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation or repetition of the
circumstances giving rise to such right. Any such waiver must be in writing and signed by the
parties.
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
I
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
to bind either party.For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master -servant, or principal -agent.
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities,
41,40-A&L', VIWAL21 �61 U6,171 9
attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or
omission in the performance of this Contract by the Supplier or its agents or employees; this
V•.1177, V-J TF=FXrFTTfT17F
Equipment, Product, or Service has been used according to its specifications. Sourcewell's
responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota
Statutes Chapter 466) and other applicable law.
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Supplier under this Contract.
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive right and
license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Supplier.
b. Supplier grants to Sourcewell a royalty -free, worldwide, non-exclusive right and
license to use Supplier's trademarks in advertising and promotional materials for the
purpose of marketing Supplier's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
Rev. 3/2021
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
I
resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in
advertising and promotional materials for the purpose of marketing the Parties' relationship
to Participating Entities. Any sublicense granted will be subject to the terms and conditions
of this Article. Each party will be responsible for any breach of this Article by any of their
respective sublicensees.
3. Use, Quality Control.
a. Neither party may alter the other party's trademarks from the form provided
and must comply with removal requests as to specific uses of its trademarks or
logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's trademarks only in good faith and in a dignified manner consistent with
such •. use • the trademarks. Upon written notice to the • party, the
breaching party has 30 days of the date of the written notice to cure the breach or
the license will •. '•
Participating Entities against any and all suits, claims, judgments, and costs instituted or
recovered against Sourcewell or Participating Entities by any person on account of the use
of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier
in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to • all .•' from signage, .•
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog • suppliers which may be used until the next printing). Supplier must return all
marketing and promotional materials, including signage, provided • Sourcewell, • dispose
• it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without •• written approval from the Authorized Representatives. r• includes notices,
informational pamphlets, •' releases, research, reports, signs, and similar public notices
prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved • Sourcewell. Send all approval •• to the Sourcewell Supplier Development
Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
Products, or Services.
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
I
The • and procedural laws • the State of Minnesota will •t this Contract. Venue
•,.. all legal proceedings arising • of this Contract, • its breach, must t• in the .i•ro
state • in Todd • Minnesota •. federal court in Fergus Falls, Minnesota.
ner *ar Is orl MeMy or IT I caitse ZrIt.
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
IWIWWWR��
If any provision • this Contract is found by a court • competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
-trovision. If the remainder of this Contract is capable of being performed, it will not be affect&i.
Wy such determination or finding and must be fully performed.
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved •, issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
• and the Supplier will • develop a short briefing document that describes
the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell • Supplier may escalate the resolution of the issue to a higher
level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Supplier must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Supplier fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, the Supplier will bear any additional costs incurred by Sourcewell and/or its
Participating Entities as a result of such failure to proceed.
1. Nonperformance of contractual requirements, or
2. A material breach •: any term or condition • this •.
Rev. 3/2021 10
oonuSignEnvelope ID: Cpo5el3B-7o09-48aC-B850-FIxrA71U4roA
The party claiming default must provide written notice of the default, with 30 calendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non -defaulting
• Exercise any remedy provided bvlaw Qrequity, Vr
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
at all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers" Compensation and Liability.
Workers' Compensation: Asrequired bvany applicable law orregulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 policy limit for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CGO001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Unnhs:
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Prod ucts-Com pleted operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Supplier will maintain insurance covering all owned, hired, and non -owned automobil
in limits of liability not less than indicated below. The coverage must be subject to ter]
oonuSignEnvelope ID: Cpo5el3B-7o09-48aC-B850-FIxrA71U4roA
nnless broad than ISO Business Auto Coverage Form CAOOOl(2D1Oedition Qrnevver)
or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
Minimum Limits:
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Supplier's
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data — including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
Failure of Supplier to maintain the required insurance will constitute a material breach entitlinp
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must
be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide
certificates Vfinsurance, in no way limits orrelieves Supplier Ofits duties and responsibilities in
INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Supplier's commercia
general liability insurance policy with respect to liability arising out of activities, "operations," 01
"work" performed by or on behalf of Supplier, and products and completed operations of
Supplier. The policy provision(s) or enclorsement(s) must further provide that coverage is
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
I
p1111111j, ant ME excess Mer or conTrivivTorT-ill n afriorner,17M.,
�nsurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
deductibles and/or self -insured retentions applicable to the required or any other insurance
maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must
require similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. U M BRELLA/EXCESS LIABI LITY/SELF-INSU RED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self -insured retention.
17 111' ill* _' , 1�1:
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of t
business that the Supplier conducts with Sourcewell and Participating Entities. I
11, 111111111111olm ciuli] . - "TkTJr*1j1'1JJ �j [2-[# -
. . a0rA_1kT*1-T!V: , 11JJgJ[gJ*171_1fl _A-% t Mej,
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in
writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Supplier certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Supplier further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
Rev. 3/2021 13
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
I
5 111111 ..1 i i l
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional
requirements based on specific funding source terms or conditions. Within this Article, all
references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier's Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunityand implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti - Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Supplier must be in
compliance with all applicable Davis -Bacon Act provisions.
Rev. 3/2021 14
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
I
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Supplier certifies that during the term of
an award for all contracts by Sourcewell resulting from this procurement process, Supplier must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Supplier
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements
as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the name2
Rev. 3/2021 15
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
I
TM=*Tfarrel, sts_$7nlell, of- OT. . . . . . . OT agencies, asTiell as tar-Tiesi.eclarel
ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file
any required certifications. Suppliers must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and
disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
1. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier 'p must com with all applicable provisions of the Buy American Act. Purchases made in accordance with tl
Buy American Act must follow the applicable procurement rules calling for free and open
competition. I
representatives of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent to Supplier's discharge of its obligations under
this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. T
right also includes timely and reasonable access to Supplier's personnel for the purpose of
interview and discussion relating to such documents. I
Rev. 3/2021 16
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
I
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this
Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to
the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract
or any purchase by an authorized user.
[#M:Jj*t
SICIJOkfAll •Al,i AAll.' It j *Ifffli i t*,J:tW1'J"AJ•
the Supplier's actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any federal
debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and
benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell,
and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work
under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part
200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the
U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or
potential conflict; and provide any additional information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive
Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to
individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it wil'
comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that
during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
Rev. 3/2021 17
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
I
W
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Supplier's
Proposal. Cancellation of this Contract does not relieve either party of financial, product, or
service obligations incurred or accrued prior to cancellation.
DocuSigned by*
E
By: 9D06489
Jeremy Schwartz
Title: Chief Procurement Officer
11/4/2021 1 1:28 PM CDT
Date:
Approved:
DocuSigned by:
6W (h"4&I
By : E7E42B8F817A64CC
Chad Coauette
Title: Executive Director/CEO
11/4/2021 1 1:34 PM CDT
Date:
72 Hour LLC dba: National Auto
Fleet Group
DocuSigned by:
i ,�,Sst, (hbry
By:FACBB5730CIE467
Jesse Cooper
im
11/4/2021 1 10:46 AM CDT
Rev. 3/2021 18
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
.-%-'FP 091521 - Automobiles, SUVs, Vans, and Light Trucks with
'Xielated Equipment and Accessories
Mrarfrorl-IMM"
Company Name:
72 HOUR LLC
Does your company conduct
business under any other name? If
National Auto Fleet Group
yes, please state:
490 Auto Center Drive
Address:
Watsonville, CA 95076
Contact:
Jesse Cooper
Email:
Jcooper@nationalautofleetgroup.com
Phone:
951-440-0585
Fax:
831-840-8497
HST#:
263297677
Submission Details
Created On:
Tuesday August 24, 2021 16:34:10
Submitted On:
Tuesday September 14, 2021 14:10:21
Submitted By:
Jesse Cooper
Email:
Jcooper@nationalautofleetgroup.com
Transaction #:
d2e890de-e761-4f47-9b23-bef3d512bd76
Submitter's IP Address:
76.81.241.2
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
oonuSignEnvelope ID: Cpo5el3B-7o09-48aC-B850-FIxrA71U4roA
Specifications
Table 1:Proposer Identity & Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to eachquestion. oonot merely attach additional documents myour
response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the question does not apply to you (preferably with an
Line
Item
Question
Response*
1
Proposer Legal Name (one legal entity only): (In the
72 Hour LLC
event of award, will execute the resulting contract
as "Supplier')
2
Identify all subsidiary entities of the Proposer whose
WCAF, LLC
equipment, products, or services are included in the
WCDJR, LLC
Proposal.
Alan Jay Automotive Inc
3
Identify all applicable assumed names or DBA names of
NAFG has numerous subsidiaries and DBA's including but not limited to:
the Proposer or Proposer's subsidiaries in Line 1 or
National Auto Fleet Group,
Line 2 above.
Chevrolet of Watsonville,
Watsonville Ford
Watsonville CDJR
Watsonville Fleet Group
Alan Jay Chrysler Jeep Inc
Alan Jay Chevrolet, Cadillac
Alan Jay Buick, GIVIC
Alan Jay Auto Outlet
Clewiston Motor Company, Inc
Alan Jay Chrysler Dodge Ram Jeep
Alan Jay Lincoln
Alan Jay Ford
Alan Jay Nissan
Alan Jay Toyota
4
Proposer Physical Address:
490 Auto Center Drive
Watsonville, CA 95076
5
Proposer website address (or addresses):
www.Nationa[AutoFleetGroup.com
6
Proposers Authorized Representative (name, title,
Jesse Cooper
address, email address & phone) (The representative
Fleet Manager
must have authority to sign the "Proposer's Assurance
of Compliance" on behalf of the Proposer and, in the
1-855-289-6572
event of award, will be expected to execute the resulting
490 Auto Center Drive
contract):
Watsonville, CA 95076
7
Proposer's primary contact for this proposal (name, title,
Jesse Cooper
address, email address & phone):
Fleet Manager
1-855-289-6572
490 Auto Center Drive
Watsonville, CA 95076
8
Proposer's other contacts for this proposal, if any
Clarke Cooper
(name, title, address, email address & phone):
Fleet Manger
1-855-289-6572
490 Auto Center Drive
Watsonville, CA 95076
Table 3: Company Information and Financial Strength
Bid Number: RFP0Q1521 Vendor Name: 72 HOUR LLC
oonuSignEnvelope ID: Cpo5el3B-7o09-48aC-B850-FIxrA71U4roA
9
Provide a brief history of your company, including your
National Auto Fleet Group started as a new division of 72 Hour LLC, in the summer of 2010 in the
company's core values, business philosophy, and
heart of Southern California. We began our network with a single automobile dealership and have now
industry longevity related to the requested equipment,
grown our network to encompass numerous dealerships located in and outside of California.
products or services.
We stand by providing opportunities for advancement by hiring and promoting from within our
organization. Many of the Fleet Managers who started with us in 2010 are still with us today.
Through the years, we have evolved and adapted to the new technology driven trends that are
revolutionizing the automotive industry today. However, our brand's fundamental core values have
remained unchanged — We are committed to do right for the members. If we take care of them, they
will in return take care of us.
National Auto Fleet Group's operational blueprint and business philosophy has always been the "4
RIGHT's" for every member: We deliver the RIGHT vehicle, at the RIGHT time, to the RIGHT place at
the RIGHT price.
The integrity of our business stems on our deep family roots in the automotive industry. We are and
always will be family owned and operated with our future generations already in their infant stages
today. We are committed to pioneering our industry for decades to come.
10
What are your company's expectations in the event of
If awarded, this would be our 5th Sourcewell Contract and we would execute as such. We Will
an award?
continue to serve your members and provide them with excellent customer service while continuing to
advance customer satisfaction, Along with implementing new business growth strategies that will
ultimately launch us into new heights once again.
Furthermore, we will launch our Partner Program detailed in the attached "marketing Plan
Compressed" Zip file. This next generation application will give members the power to select upfifters
they would like NAFG to partner with in providing satisfactory quotes and service. We see tremendous
value in building out these mutually beneficial partnerships, so we can provide 100% satisfactory
turnkey solutions to the members.
11
Demonstrate your financial strength and stability with
To demonstrate NAFG's financial strength and stability, we have uploaded Bank Commitment letters
meaningful data. This could include such items as
under the Financial Strength Section of the online application. We have a direct line of credit of
financial statements, SEC filings, credit and bond
$52,000,00.00 that we are currently utilizing with our current and past Sourcewell Contracts. However,
ratings, letters of credit, and detailed reference letters.
this number is not capped as we have the freedom to extend the cap to accommodate the revolving
Upload supporting documents (as applicable) in the
needs of the members.
document upload section of your response.
Referenced below is a short register of some of our market success from awarded government
contracts that encompass over $140,000,000.00 worth of products and goods under our current
Sourcewell Contract.
A. City of San Diego, CA $ 72,000,000 contract under our Sourcewell Contract 120716-NAF.
BCity of San Diego, CA $ 55,400,000 contract under our Sourcewell Contract 081716-NAF.
C. Government Fleet Article Highlighting our transaction with the City of San Diego, CA procuring over
100 Police vehicles through NAFG Sourcewell Contract 120716-NAF.
D. City of Los Angeles World Airports, CA Contract for $ 24,003,500 under Sourcewell Contract
120716-NAF for the procurement of 400 vehicles.
E, City of Los Angeles Harbor, CA Contract Extension to $ 4,500,000 contract under Sourcewell
Contract 120716-NAF.
F. City of Los Angeles Harbor, CA Contract for $1,500,000 under our Sourcewell Contract 120716-NAF,
G. City of Los Angeles Harbor, CA Renewal for another $ 1,500,000 under Sourcewell Contract Class
H. City of Costa Mesa, CA Contract $1,023,220 under our Sourcewell Contract 120716-NAF.
1. Blanket Contracts with the State of Maryland, MID off our current Class 6, 7 and 8 Chassis Contract
J. Blanket Contracts with the State of Maryland, MID off our Current Sourcewell Contract 120716-NAF.
We have also attached our Commitment Letter's for unparallel support from leading nationally
recognized upfit suppliers such The Knapheide Manufacturing Company. Along with regional suppliers
such as Brand FX and Phenix Truck Body located in Southern California serve as regional support
locations, whom we often work alongside to fulfill all member needs with past, present, and future
orders with NAFG.
Included are also Upfitter Recommendation letters to illustrate how National Auto Fleet Group has
taken a proactive interest in building mutually beneficial relationship with our upfitters. Mutuality and
reciprocity relationships between body companies and our dealer's are two of the key components
that help members receive what they need in a smooth and efficient fashion.
In addition, the adoption of our Class 6, 7, and 8 Contract from Anne Arundel County in the state of
Maryland is as an example of how National Auto Fleet Group attracts and retains new clients by
demonstrating to them there's a better and more efficient way of finding turnkey solutions.
Lastly, we have attached supporting documents that help emphasize and exemplify our growth since
our first awarded Sourcewell Contract in 2012. We sincerely hope it helps portray our commitment to
building lifelong rapport and trust with our partner upfitters and members.
12
What is your US market share for the solutions that
. Of our respective brands and OEM's we represent, the US market share is estimated to be 60 —
you are proposing?
75%.
13
What is your Canadian market share for the solutions
It is difficult to estimate the market share for the brands and OEM's we represent, however we
that you are proposing?
estimate that it should be the same 60 -75 % of the US share.
14
Has your business ever petitioned for bankruptcy
No.
1protection? If so, explain in detail.
Bid Number: RFpOS1G21 Vendor Name: 72HOUR LLC
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
15
How is your organization best described: is it a
manufacturer, a distributor/dealer/reseller, or a service
provider? Answer whichever question (either a) or b)
just below) best applies to your organization.
a) If your company is best described as a
distributor/dealer/reseller (or similar entity), provide your
written authorization to act as a
distributor/dealer/reseller for the manufacturer of the
products proposed in this RFP. If applicable, is your
dealer network independent or company owned?
b) If your company is best described as a
manufacturer or service provider, describe your
relationship with your sales and service force and with
your dealer network in delivering the products and
services proposed in this RFP. Are these individuals
your employees, or the employees of a third party?
National Auto Fleet Group is a dealer network best categorized as "A" - Distributer/Dealer/Reseller
and Dealer Partner for (15) OEM Manufacturers including Ford Motor Company, Chevrolet, RAM,
GMC, Buick, Chrysler, Dodge, Jeep, Toyota, Nissan, KIA, BMW, Honda, Cadillac and Volkswagen, All
orders are placed with the franchised dealer and ultimately titled directly to the member. All
appropriate certification certificates and authorized DMV/Factory licenses may be found in the "Related
Certification' section uploaded to this RFP. It should be noted we do not sell used equipment to
members.
16
If applicable, provide a detailed explanation outlining
Required licenses include a Dealer's License, a Franchise issued by the Manufacture, a Department
the licenses and certifications that are both required to
of Motor Vehicles License, as well as a Reseller's permit license. All which NAFG and Dealer
be held, and actually: held, by your organization
Partner's hold. Please ;review our attachment documents in section 'Related Certification" for licenses
(including third parties and subcontractors that you use)
that we either solely own or are; jointly owned by our partner dealers that pertain to this RFP. A list of
in pursuit of the business contemplated by this RFP.
all our licenses are below, some of which may not ;pertain to class 1-3but to class 4-8.
CA Certificate of Good Standing 200824810190
State of Florida License Certificates:
VF/1000974/4
VF/1000950/1
VF/1046516/1
VF/1024619/2
VF/1024619/1
VF/1018615/1
VF/1021891 /1
VF/1000974/3
VF/1105916/1
VF/1020705/1
VF/1000969/1
CA State Seller's Permit 101-135239
CA State Seller's Permit 245364864-00001
Department of Motor Vehicle, Vehicle Dealer/ License Number 97772
Department of Motor Vehicle, Vehicle Dealer License Number 97771
Department of Motor Vehicle, Vehicle Dealer License Number 43609
Bureau of Automotive repair Registration # ARD00296319 123120
CA State Seller's Permit 232781952-00001
City of Watsonville Business License Number 1792
City of Watsonville Business License Number 4358
Fictitious Business Names from Santa Cruz County: for National Auto Fleet Group FBN: 2017-0000138
California General Resale Certificate
Dun & Bradstreet Number: 023680653
Government of The District of Columbia Certificate '
Government of the District of Columbia Tax Registration # 7815888160711
City of Los Angeles Tax Registration
Government of The District of Columbia CLEAN HANDS CERTIFICATION
San Diego Freightliner' Seller's Permit
Commonwealth of Virginia State Corporation Commission Certificate
State of Maryland Good Standing Certificate
Kansas Department of Revenue for Kansas City Peterbilt
New Jersey ;Department of Treasury Registration Certificate
New Jersey Business Registration
Notice of Compliance of the Canton City Codified Ordinance
Employee Information Report for the State of New Jersey
State of Maryland New Sales and Use tax License
CA State Seller's Permit 98-037902 00006
South Carolina Department of Motor Vehicles License Number 36133
State of South Carolina Retail License
Commonwealth of Kentucky Vehicle Dealer License 1583 20 100
State of West Virginia Dealer License
Commonwealth of Kentucky Vehicle Dealer License 1581 20 036
State of Tennessee Vehicle Dealer License
17
Provide all "Suspension or Debarment" information that
Not Applicable, none.
has applied to your organization during the past ten
years.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
Table 3: Industry Recognition & Marketplace Success
Line
Item
Question
Response*
18
Describe any relevant industry awards or recognition
National Auto Fleet Group's received its most prestigious award for Top Placement within Ford Motor
that your company has received in the past five years
Company as the leading dealership in Government Sales. In addition, our Chevrolet brand was highly
ranked and honored 4/5 consecutive years by General Motors.
19
What percentage of your sales are to the
Within our fleet division, 90% of our contracts within the past three years have been with ;government
governmental sector in the past three years
accounts.
20
What percentage of your sales are to the education
Within the past 3 years 90% of our sales have been to government accounts, 20% of which are
sector in the past three years
within the education sector.
21
List any state, provincial, or cooperative purchasing
We hold the State of California': contract with volumes from 200 to 500 units a year over the past
contracts that you hold. What is the annual sales"
three years. In addition, our Sourcewell Contract's 091219, 081716 and 120716 that we have
volume for each of these contracts over the past three
maintained over the past three years has sold combined north of 400 million of Combined Quarterly
years?
Sales.
22
List any GSA contracts or Standing Offers and Supply
National Auto Fleet Group's focus lies on the Sourcewell Contract. NAFG holds no other GSA
Arrangements (SOSA) that you hold. What is the
contract, Standing Offers, or Supply Arrangements other than the State of California contract. Our
annual sales volume for each of these contracts over
annual sales volume is estimated to be north of $200 million.
the past three years?
Table 4: References/Testimonials
Line Item 23. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name *
Contact Name *
Phone Number
Port of Los Angeles, CA
Mr. Dave Comer
310-72-3794
County of Venture, CA
Mr. Jorge Bnilla
805-672-2044
City of Austin, TX
Mr. Matt Sager
512-978-2637
County of San Joaquin, CA
Mr. David Myers
209-468-9745
City of Palo Alto, CA
Ms. Danitra Bahlman
650-496-5920
Table 5: Top Five Government or Education Customers
Line Item 24. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the
entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three years.
Entity Name
Entity Type *
Mate i Province *
Scope of Work *
Size of Transactions *
Dollar volume Past Three
*
Years
City of Austin
Government
Texas - TX
Purchaser
10-15 Vehicles at once, Vans
Over 1M
and SUVs
Los Angeles
Government
California - CA
Purchaser
Over 120 Vehicles, Vans and
Over 3M
Department of
SUVs
Water and Power
Port of Los
Government
California - CA
Purchaser
Over 80 Trucks, Vans and SUVs
Over 2M
Angeles
Anne Arundel
Government
Maryland - MD
Purchaser
Over 40 Trucks, Vans and SUVs
Over 1 M
County
City of San Diego
IGovernment
California - CA
Purchaser
Over 500 Trucks, Vans, SUV'
IOver 15M
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your response should address
in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each sector,
whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions.
Sales force. Our sales force consists of direct and an indirect sales force. Our direct sales force consists of direct
employees and partner dealers, which exceeds an employee count of 300 personnel both full time and
part time. Many of our sales force are spread across the US and we leverage our relationships with
our larger class dealerships to service the members lower class vehicle needs as well. A cross sales
force. These individuals help support our dealerships and NAFG Fleet Division directly. On the other
hand, our indirect sales force made up of upfitters and partner suppliers consists of over 100 personnel
with our partner network and sales force growing annually.
With both direct and indirect sales force staff working together, NAFG has been able to successfully
grow, maintain and service the demand of the members. As the number of your members grow, we will
continuously welcome more staff to not only meet customer demand, but also to exceed customer
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
26
Dealer network or other distribution methods.
Our franchise network in Canada and the U.S. is fortunately second to none. Our 15 proposed OEMS
previously mentioned, all of which have established a presence nationwide with factory stores
strategically placed where all members can receive service and complete warranty repairs with their
respective products.
Simple put the North American and Canadian automobile supply chain network is one of the best in
the world. Of the 15 brands we represent, the OEMs have put in place a dealer network across all 50
states that will allow us to best serve all members,
27
Service force.
The 15 manufactures we represent have thousands of service locations that would be easily accessible
to all your members. Service centers and warranty repair facilities for all 15 OEMs are ample and
ready to help service our members and their needs. However, Alaska and Hawaii may be exceptions
as they may have farther distances between franchises where members can utilize the repair services.
28
Describe the ordering process. If orders will be
The member may order their vehicles by navigating to our website, www.NationalAutoFleetGroup.com
handled by distributors, dealers or others, explain the
and going through the step-by-step process to generate an online quote or by calling one of our
respective roles of the Proposer and others.
representatives at 855-289-6572 or by sending NAFG an email at Fleet@NafionalAutoFleetGroup.com.
Orders are then processed directly to the manufacturer who will work to supply the vehicle to the ship -
to location for upfittinig or end user desired delivery location.
29
Describe in detail the process and procedure of
To best demonstrate our Customer Service program, kindly reference the ZIP file "Member Walk
your customer service program, if applicable.
Through" that is attached in the Additional Documents folder. Please begin with and review in order that
Include your response -time capabilities and
is explained below:
commitments, as well as any incentives that help
your providers meet your stated service goals or
How Members Can Get Quotes Online: A member can obtain most quotes by visiting our website
promises.
www.NationalAutoFleetGroup.com where a simple one step form is needed for registration. This is to
protect the price information from nonmembers. Once a member registers they will receive an
automated welcome email with a demo video on how to use our site. Members will gain access to
there very own dashboard which will house all there quotes in one safe secure login. Member's can
select which brand they are looking for and model year. Our site shows all the categories the brand
offers such as: Cars, Vans, SUV's Trucks and Chassis Cabs. Members will then be able to drill down
for the right selection by picking from the filter menu of what cab there looking for (Regular, Extended
or Crew) to 2 wheel or 4 wheel drive down to the bed length there looking for. All factory options are
then presented for the member to select from, this will show all current factory orderable options, taking
the guess work out for the member. Once a member selects a desire build, they will see there
Sourcewell Price report showing the MSRP, there contract price, the saving in real dollars and as a
percentage. In the PDF example you can see a saving of $ 9,175.96 of 22.345% to the member
showing a significant savings. Members then can chose to add extra's to there order like extra keys'
service manuals, sales tax and even request an upfit to be added to there quote. Lastly they will be
given a complete turn key quote package to print which will include there customized Quote ID,
Description and Specifications of what they built,
How Members and Upfitters can Partner with NAFG: Our dedicated website www.NAFGPartner.com was
built to accommodate the member who would like a certain upfitter to upfit there vehicles. It was also
built for upfitters to have a place to go where they can find information on how to partner with NAFG
to better serve there local members.
Example of A Member with Upfit Quote: This is an example of how we use our Cab Chassis and
combine them with an upfit to provide a turnkey solution for the member in a simple to follow format.
ETA System for Members Walk Through: This is where members can easily come to our website, the
same website they built there chassis on and track there order like they would a UPS package. We
have a very simple display on our homepage "Track your order" where members can enter one of the
following: Purchase Order Number, Quote ID, Upfit Quote ID or vin to easily see there in the process
there particular order is in.
Courtesy Confirmation Explained: After NAFG receives an order from a Member, we always like to
send them a Courtesy Confirmation. This is were the member will double check some particulars on
there order like, Color, Quantity, Upfit and Specification's are all correct before order placement. We
also like to ask for title information at this point so we can help process the paperwork at delivery
promptly.
Factory Order Cut Off Notices: Here is were we like to highlight were members can access any
upcoming factory order cut off dates. We walk them through the process step by step to ensure
everyone knows the upcoming order cut off date, we even print this information (if known at the time)
right on the cover page of there quotes.
Validation Walk Through Example: To demonstrate a price validation, we show what a member would
see when they build a truck on our site. At check out the member would see the Total Configured
MSRP of $ 35,730.00, A Sourcewell Price of $ 27,331.68, Total Saving of $ 8,398.32 or 23.505% for
a 2020 F-250 followed by the pricing page which shows the Minimum Discount of at least 18.50%. As
you see we provided an additional 5% discount on top of the 18.50% contract discount. This would be
the case in most instances.
30
Describe your ability and willingness to provide your
Our willingness and ability to service members nationwide is unparalleled. We have dedicated staff 5
products and services to Sourcewell participating
days a week, from 7ami to 7pm standing by ready to assist any member help find the best solution for
entities in the United States.
there needs even if helping assist them to the best Sourcewell Contract that could be a solution. We
have a dedicated live chat feature on our online quote generating website in case any member has
any trouble at all in building there quotes. NAFG has established a chain of suppliers who are at the
ready to serve if called upon by any member. We are here to thelp.
31
Describe your ability and willingness to provide your
We are willing and eager to soon extend our business model and network into Canada. We believe
products and services to Sourcewell participating
partnering with local Canadian based dealer groups is key to success in the Canadian market. NAFG's
entities in Canada.
competitive pricing as well as a simple US Dollar to Canadian conversation will help NAFG expand
into the Canadian market for participating Sourcewell members.
32
Identify any geographic areas of the United States
National Auto Fleet Group will handle servicing 100% of all geographic areas located in the United
or Canada that you will NOT be fully serving through
States. Although it is unclear what unseen obstacles we may face in Canada, NAFG is committed to
the proposed contract,
building the same model to service Canada and providing the same level of customer satisfaction,
service, and care as in rthe United States.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
33
Identify any Sourcewell participating entity sectors
NAFG will continue to service all Sourcewell Members through our 24 hour a day, 7 days a week
(i.e., government, education, not -for -profit) that you
online portal with the exclusion of Non -Profits. Unfortunately, Non -Profits are often not eligible for the
will NOT be fully serving through the proposed
same discount's government entities are qualified for. However, Non -Profits are subject to a different
contract. Explain in detail. For example, does your
pricing program and will be evaluated on a case to case basis.
company have only a regional presence, or do other
cooperative purchasing contracts limit your ability to
promote another contract?
34
Define any specific contract requirements or
The only possible logistical constraints we may face is the shipping constraints for shipments arriving in
restrictionsthat would apply to our participating
Alaska, Hawaii and US Territories. For example, we often provide members in Alaska or Hawaii with
entities in Hawaii and Alaska and in US Territories.
vehicles that often have upfits. To circumvent this potential issue, members allow us to add these extra
shipping and port costs to their quotes.
Table 7: Marketing Plan
Describe your marketing strategy for promoting
this contract opportunity. Upload
representative samples of your marketing
materials (if applicable) in the document
upload section of your response.
National Auto Fleet Group encompasses a variety of marketing strategies to promote our products and
services to streamline the vehicle purchasing process for government entities. Below are a few strategies
used to serve as the gateway between our business and public agencies.
Website and Inbound Marketing: The creation of a professional customer -focused website is one of our main
features to market our products and services. The NAFG website encourages our members to interact and
browse through products offered along with pricing and information about National Auto Fleet Group. Inbound
marketing is created when potential members are directed to the company website. With this method, we
are able to not only connect with members but to put the purchasing ability into the hands of each member.
Our inbound marketing strategy attracts members by creating valuable content and experiences tailored to the
needs of each individual. Examples include email campaign flyers on our products, informative and how-to
videos, social media and engaging members with top -notched customer service to build brand awareness.
Email Marketing: One of the main strategies used to engage current and potential members is Email
Marketing. Our emails include different types of flyers that consist of information of the Sourcewell contract,
promoting manufacturer brands, holiday themed flyers, discounts offered to first time buyers, important cutoff
date reminders and upcoming products and events.
The use of marketing campaigns plays a major role in enhancing the growth of our client database. Emails
are a big part of our daily lives due to government agency employees utilizing emails as their main source of
communication. We use campaigner.com as the emailing platform to reach our target members. Videos and
descriptive images are used on all flyers and are compatible with a desktop or mobile device. Messages
are short and to the point with links leading to the Sourcewell and NAFG homepage. The Campaigner email
system allows the ability to track email activity based on open rate, unsubscribes and link clicks which is
beneficial to understanding email effectiveness.
Once potential members are directed to our website, they are welcomed with a wide range of options to
explore an array of our products and services. They are able to register to become a member, view pricing,
explore available in -stock vehicles, view how -to -videos, build a vehicle online to request an immediate quote
or use our live chat assistant or call/email for live support.
Face to Face Marketing Strategies: This strategy has proven to be successful in generating leads and
creating lasting relationships by developing genuine connections with prospective members. National Auto
Fleet Group attends several trades shows per year to engage members and put a face to the company. This
in person meeting aids to build the brand by nurturing relationships between members and other vendors
associated through the process. Trade shows attended include GFX, IAPPO, NIGP, ACT, CAPPO, and
CASBO throughout the United States.
NAFG has many opportunities to make in person presentations to propose products, services offered and to
answer any questions potential members may have. These PowerPoint Presentations include topics on
NAFG/Sourcewell process, how to facilitate the vehicle purchasing without bidding, informational videos, and
the brands and services we provide. These meetings have been held at local cities, counties, school districts,
water districts and ports.
Relationship Marketing is a vital strategy used in building and maintaining long-term relationships practiced by
National Auto Fleet Group on a daily basis.
NAFG strives to create a positive and supportive connection with members by providing personalized and
responsive customer service practices. The sales team has worked tirelessly to focus on providing
outstanding customer support to create a powerful rapport with existing and new members. By going above
and beyond, they have enhanced existing relationships and executed customer loyalty with repeat businesses.
They strive to deviate from the "Car Salesperson" mentality which is 100% sales driven to a more product
and customer service approach by instilling a sense of confidence in our clients. The goal is to regularly
assist clients and address any needs and concerns even after the purchase has occurred. The strive to
focus on solution selling vs. product selling develops into a mutually beneficial agreement for members and
the business.
Below are a few examples on successful relationship marketing from our Fleet Department:
We had a member call in to request financing/lease options for a truck needed through our National Auto
Fleet Group/Sourcewell vehicle contract. I contacted another Sourcewell vendor, Matt Geiselhart from NCL
Gov Capital and he was happy to assist with a financing quote. The member also requested to trade in a
current vehicle in their fleet and was directed to Govdeals for assistance in removing the outdated unit
through an auction. The member was able to utilize three Sourcewell contracts to complete his transaction
which simplified the entire process. The member was very satisfied with the amount of care and ease
through his experience and became a repeat customer. By utilizing a cross -selling strategy, National Auto
Fleet Group became his one stop shop to fulfill all fleet vehicle purchasing needs.
1 had a member call in desperate to obtain a new truck because an employee had gotten into a serious
accident and had the truck totaled. Due to covid restrictions, most manufacturers are currently experiencing
microchip shortages which relays to production delays at the factory. We were able to direct buyer to our in -
stock inventory on the NAFG website and member was ecstatic to locate truck to meet their needs. Instead
of having to wait 30 weeks to receive the new vehicle, member was able to obtain the new truck within 3
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
"I once had a member contact us two years after purchasing a vehicle from us. They had a malfunction
with the liftgate on the box truck which caused a logistical nightmare. I was able to contact one of our body
vendors that upfitted the lift gate installation and a service technician was able to go onsite to resolve the
liftgate issue at no additional cost. The member was very impressed with the quality of our customer service
even after purchase. "
"I had a member request a '/4 ton truck pricing but was unsure about their budget at the time. I took the
time to go through each option with the client to provide a Sourcewell pricing quote through multiple
manufacturers from Ram, Chevrolet and Ford. This empowered the member to have multiple pricing options
for review to align with their budget as well as eliminating the need to shop anywhere else. "
"We work with many body companies to assist customers with the body upfitting process. One of our
members called in a request to expedite a particular vehicle that was held up at one of their local body
upfitters. I contacted the body company representative and put in a request to expedite the upfitting per
request of the member. The body company was able to comply with the request and delivery was made
sooner than expected."
Word -of -Mouth Marketing: The positive quality of service has led to more sales based on previous
customers' impressions on their experience. NAFG's goal is to provide exemplary customer service
throughout the entire purchasing process to encourage repeat business and advocate services to other
members. NAFG has been fortunate to experience multiple instances of leads generated based solely on
word-of-mouth marketing though our existing customers.
Cross -promotion: National Auto Fleet Group is currently collaborating with another Sourcewell Vendor, NCL
Government Capital to promote each other's products and services. NCL Government Capital specializes in
providing competitive equipment financing programs for municipalities and public education entities across the
United States. As a team, NCL and NAFG produced a variety of marketing materials such as videos, flyers
and info graphs to promote purchasing and leasing opportunities.
Hoglund Bus Company is another cross -promotion vendor NAFG had the opportunity to create a partnership
with. Flyers were created to advertise Chassis from NAFG along with a variety of bus bodies from Hoglund
Bus Company.
With cross -promotion, companies exchange knowledge and provide endorsements on websites, social media,
and email campaigns. This strategy creates an influx of new leads, brand awareness, increased sales and
recurrence of customers. National Auto Fleet Group will continue to create new partnerships and facilitate
more cross -promotion opportunities in the near future to provide turnkey solutions for a variety of vehicle
purchasing needs.
Coming in 2022, National Auto Fleet Group will be launching a NAFG Partner Website to further increase
business growth. The website www.nafgpartner.com is expected to launch next year in 2022. The site
encourages body upfitting companies throughout the United States to partner up with NAFG to become a
preferred member. The benefits of becoming a preferred member include endorsements on website and
social media avenues along with word-of-mouth referral for clients with upfitting needs. Our dedicated public
relations representative will conduct phone and in person meetings to discuss the advantages of partnering up
with NAFG, therefore generating more cross -promotion opportunities.
Members from government agencies are encouraged to go on the site to search for local body upfitting
companies they are interested in working with. As a prerequisite in becoming a preferred vendor, they are
required to advertise NAFG and the Sourcewell contract on their business website and refer their clients to
purchase their cab/chassis needs through NAFG. This establishes a partnership that will generate increased
sales all around. We are still currently building the website and interacting with body companies across the
United States that would be interested in partnering up with NAFG.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
In your view, what is Sourcewell's role in Sourcewell's mission states: "Our commitment to service and exceeding client expectations." This statement
promoting contracts arising out of this RFP? integrates with our relationship marketing strategy with our commitment to go above and beyond for all our
How will you integrate a Sourcewell-awarded I members. Sourcewell is a trusted brand that government entities can rely on to access a wide variety of
contract into your sales process? products and services for their everyday needs. With over 40 years of partnerships and relationship building,
they are the glue that connects government, education, and nonprofit agencies to companies of all sizes to
offer turnkey solutions to their needs.
Sourcewell is also a reliable resource for vendors by not only connecting with potential prospects but by
providing valuable marketing materials readily available for download on their website. Resources and tools
provided include flyers, vendor training videos along with compliance information.
The Sourcewell brand integrates a thorough documentation review of all vendors prior to awarding their
cooperative contracts to ensure products and services are from reputable vendors. The brand provides a
sense of legitimacy of our company name and members recognize that products and services are from
reliable sources that will meet their needs.
Sourcewell's aim is to simplify the purchasing and procurement process of government entities by eliminating
the costly bidding procedure. The process of researching the right vendor is not only stressful and time-
consuming but can be expensive as well. Sourcewell has completed the bidding for government entities
which simplifies the overall purchasing process by providing access to competitively bid contracts procured by
a government agency.
Sourcewell has provided NAFG with overwhelming opportunities to work with government agencies across the
United States. The Sourcewell name represents a high standard of integrity and ethics which is a dynamic
National Auto Fleet Group is proud to be part of. Sourcewell members have access to a contract that is
more flexible than the standard bidding process. Sourcewell is an organization that aids government entities
to stay competitive without the frustrations and issues involved with the traditional bidding process. This
contract can be customized to meet the unique needs of each client. The sales team has incorporated not
only this standard of integrity in their sales practice ensuring clients' purchasing needs will always be met.
The cost savings and stress -free nature of the cooperative contracts favors that of the traditional bidding
process. It enables vendors to work with qualifying government entities in a more efficient manner. We vow
to maintain these levels of standards across the board throughout all departments within the company.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
oonuSignEnvelope ID: Cpo5el3B-7o09-48aC-B850-FIxrA71U4roA
Table V:Value-Added Attributes
Line Item
Question
Response*
39
Describe any product, equipment,
National Auto Fleet Group extends any and all product, equipment, maintenance and operating programs
maintenance, or operator training
provided by the Manufacturer directly to Sourcewell participating entities during the quoting process. The
programs that you offer to Sourcewell
manufacturer will provide quotes to the member based on the vehicles class and size, and geographic location.
participating entities. Include details, such
NAFG will always pass these quotes onto members and treat them like an upfit to the vehicle.
as whether training is standard or
optional, who provides training, and any
costs that apply.
40
Describe any technological advances that
Technological accomplishments by Manufactures like Ford Motor Company and General Motors serve members
your proposed products or services offer,
by keeping many models available for members to choose from. Additionally, NAFG allows members the ability
to choose to electrify their vehicle by opting into the Motive Power Systems we can still help supply this kind
of an upfit. For more information, we have attached the product and pricing information within the "Upfits
Available" and "All 15 Manufactures" ZIP files under the supporting documents portion of the application.
41
Describe any "green" initiatives that relate
. National Auto Fleet Group helped create the Climate Mayor Purchasing Collaborative by partnering with over
to your company or to your products or
400 Mayors nationwide. This initiative was created for the benefit of members who wanted to create and
services, and include a list of the
sustain an all -electric fleet. We offer 100% purely electric vehicles your members to choose from. Some popular
certifying agency for each.
models include the Chevrolet Bolt, Ford Fusion, Ford Mustang Mach-E, as well as Ford's all electric F-150. We
are confident that as more OEM's continue to manufacture new electric vehicles, we will provide them for
members to select from. More information about this initiative can be found at www.Driveevfleet.org
42
Identify any third -party issued eco-labels,
NAFG has the California Air Resource Board (CARB) Certificate as well as the Ford Qualified Vehicle Modifier
ratings or certifications that your company
Certificate on file with some of our partner suppliers and upfitters hold these certifications and these
has received for the equipment or
certifications help illustrate how each vehicle conserves energy and remains energy efficient.
products included in your Proposal related
to energy efficiency or conservation, life -
cycle design (cradle -to -cradle), or other
green/sustainability factors.
43
Describe any Women or Minority
NAFG holds a current partnership with many suppliers some of which are veteran owed such as Pacific Truck
Business Entity (WMBE), Small Business
Body located in CA. Our Ford, Chevrolet and Ram,Jeep,Dodge,Chrysler stores are jointly owned and operated
Entity (SBE), or veteran owned business
by Minorities.
certifications that your company or hub
partners have obtained. Upload
documentation of certification (as
applicable) in the document upload
section of your response.
44
What unique attributes does your
National Auto Fleet Group was not only built on dedication and hard work, but also through quantifiable
company, your products, or your services
metrics that directly measure the results of our efforts to ensure real goals are being measured and met.
offer to Sourcewell participating entities?
Through measuring results, NAFG takes responsibility in ensuring we deliver only the best customer care to
What makes your proposed solutions
your members. NAFG offers members 24 hour website access to customer support to personably walk
unique in your industry as it applies to
members through any questions they may have. No matter what the issue may be, we always think outside the
Sourcewell participating entities?
box to help members find a solution.
Bid Number: RFP0Q1521 Vendor Name: 72HOUR LLC
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
Table 9A: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You
may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to
responding to the questions below.
Line Item
Question
Response'
45
Do your warranties cover all products, parts, and labor?
Each of the 15 manufactures we represent cover their own products, parts, and labor. All
warranty information may be found in our attachments under the ZIP File "All 15
Manufactures".
46
Do your warrantiesimpose usage restrictions or other
Prior to purchase, members should be aware of each manufacturer's restrictions. Such as
limitations that adversely affect coverage?
improper use of the vehicle may 'result in disqualification of coverage under the OEM's
warranty. An example of this may be an F-350 being used for a police related pursuit, which
may void certain warranties. Although, we always welcome and encourage members to
contact us for their particular warranty coverage.
47
Do your warranties cover the expense of technicians' travel
In some cases, manufacturers will tow a member's vehicle to the nearest warranty repair
time and mileage to perform warranty repairs?
facility in case of a breakdown and cover expenses, but prior approval is required.
48
Are there any geographic regions of the United States or
This may vary from manufacturer to manufacturer. Thus, we encourage members to call in
Canada (as applicable) for which you cannot provide a
prior to purchase and inquire about their specific region and how their warranty repairs will
certified technician to perform warranty repairs? i How will
be covered with their manufacturer.
Sourcewell participating entities in these regions i be provided
service for warranty repair?
49
Will you cover warranty service for items made by other
All warranties are typically passed on to the original equipment manufacturer and any upfit
manufacturers that are part of your proposal, or are these
warranty will be passed on to the upfitter to perform.
warranties issues typically passed on to the original
equipment manufacturer?
50
What are your proposed exchange and return programs and
If a `.member changes their mind, 'NAFG will quickly make every effort to change or cancel
policies?
the order with the factory. However, once the manufacturer begins producing the vehicle, there
are no changes, exchanges, or refunds available. The order is then deemed non -cancellable.
This includes any upfit equipment' an upfitter has ordered for the unit.
51
Describe any service contract options for the items included
NAFG offers any and all manufacturer service contracts for all members. There are several
in your proposal.
parameters in which a service contract may be customizable. These customized service
contracts will be treated as add factory options and following the same discount schedule
provided in the pricing file.
Table 9113: Performance Standards or Guarantees
Describe in detail your performance standards or guarantees, including conditions and requirements to qualify, claims procedure, and overall structure. You may
upload representative samples of your performance materials (if applicable) in the document upload section of your response in addition to responding to the
questions below.
Line
Item
Question
Response*
52
Describe any performance standards or guarantees
The only guarantee we can ever provide is the guarantee that we will treat and help every member
that apply to your services
that contacts with respect, integrity and professionalism.
53
Describe any service standards or guarantees that
NAFG and staff uphold high standards with how we provide service to the members, not only holding
apply to your services (policies, metrics; KPis, etc.)
each other accountable but by embracing member feedback of how we can improve. Then we act
upon it and implement ;improvements.
Table 10: Payment Terms and Financing Options
Line
Item
Question
Response*
54
Describe your payment terms and accepted payment
Standard payment terms are Net 20, with a 10 — day grace period.
methods?
55
Describe any ;leasing or financing options available for
. In order to provide leasing or financing options, NAFG has partnered with National Cooperative Leasing to
use; by educational or governmental entities.
offer leasing terms for Sourcewell members for all NAFG quotes under the Sourcewell contract. For further
review, we have attached a PDF called "NCL Sample Lease" in the "Member Walk Through' Zip file.
56
Describe any standard transaction documents that you
National Auto Fleet Group's transaction process (Purchase Order) is closely tracked, well documented, and
propose to use in connection with an awarded contract
neatly organized to monitor each transaction performed through our Sourcewell Contract. This way, NAFG may
(order forms, terms and conditions, service level
produce swift and accurate quarterly reporting.
agreements, etc.). Upload a sample of each (as
applicable) in the document upload section of your
response.
57
Do you accept the P-card procurement and payment
Yes, NAFG accepts up to $2,500 per vehicle. However, any dollar amount higher than $2,500 will require a P-
process? If so, is there any additional cost to
card/ Credit Card transactional feet that would be passed onto the member
Sourcewell participating; entities for using this process?
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of
an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form.
Line
Item
Question
Response*
58
Describe your pricing model (e.g,, line -item discounts or product -category
National Auto Fleet Group is offering Line -Item Discounts Off Manufacture
discounts). Provide detailed pricing data (including standard or list
Suggested Retail Price for 15 manufacturers that is detailed in the Price File,
pricing and the Sourcewell discounted price) on all of the items that you
NAFG will also offer any Upfits to be added to any and all vehicles' that members
want Sourcewell to consider as part of your RFP response. If applicable,
wish to add. Details are located on the Price Summary Page in the Price File.
provide a SKU for each item in your proposal. Upload your pricing
Imaterials (if applicable) in the document upload section of your response.
59
Quantify the pricings discount represented by the pricing proposal in this
NAFG has an provided offerings from 15 Brands/GEMS and there respective
response. For example, if the pricing in your response represents a
percentage off vary and are detailed in the "Price File" zip
percentage discount from MSRP or list, state the percentage or
percentage range,
Each Manufacture Range is detailed in the tabs below, here is an
overview
Chevrolet from -.077 to 24.45 %
Ford Motor Company from -5.19 to 23.31 %
GMC from 6.14 to 22.45 %
Ram from 4.99 to 14.23 %
Dodge from i3.09 to 9.96 %
Jeep from 1.38 to 4.17 %
Chrysler from 1.65 to 4,55 %
Toyota from .03 to 8.98 %
Honda from 1.34 to 4.9 %
Nissan from -.085 to 14.61 %
Buick from 2.36 to6.08
Kla from .69 to 8.39 %
BMW from 3.8 to 4.77 %
Cadillac from 4.22 to 6.77 %
Volkswagen from 2.17 to 2.46 %
60
Describe any quantity or volume discounts or rebate programs that you
If clients are considering an order of 150 or more units, we encourage members
offer.
to contact us for any additional discounted quotes.
61
Propose a method of facilitating "sourced" products or related services,
"Open Market" products or "Sourced Goods" will beP considered and treated as
which may be referred to as "open market' items or "nonstandard
regular upfits. However, they may be quoted up to a 10% mark up, if applicable.
options". For example, you may supply such items "at cost" or "at cost
plus a percentage," or you may supply ;a quote for each such request.
62
Identify any element of the total cost of acquisition that is NOT included
All considerations have already been taken into account in its entirely. The Price
in the pricing submitted with your response. This includes all additional
Summary Page and Price Table contained in the price file includes all considered
charges associated with a purchase that are not directly identified as
costs. Although if a member requested a specialized quote for a unique situation
freight or shipping charges. For example, list costs for items like pre-
that requires special training, direction, or installation, the additional costs would be
delivery inspection, installation, set up, mandatory training, or initial
added as a part of the upfit and then included inside the member's quote.
inspection. Identify any parties that impose such costs and their
relationship to the Proposer.
63
If freight, idelivery, or shipping is an additional cost to the Sourcewell
All manufactures charge a standard "Factory Destination Charge". However, that is
participating entity, describe in detail the complete freight, shipping, and
separate from the freight/destination cost that members may incur to ship a vehicle
delivery program.
to and from an installer, if applicable. These subsequent locational movements may
bare additional freight costs that will be outlined within the members quote for
their review prior to purchase.
64
Specifically describe freight, shipping, and delivery terms or programs
Freight, shipping, and delivery terms among these regions sometimes carry
available for Alaska, Hawaii, Canada, or any offshore delivery.
additional logistical charges for added ferry, port and driver costs from both to and
from the mainland. These added costs will be disclosed on the quote for
members to review and approve prior to purchase.
65
Describe any unique distribution and/or delivery methods or options
National Auto Fleet Group already has a well -established Automobile Franchise
offered in your proposal.
Distribution Network that allows for swift and relatively seamless delivery to
members and their end users.
Table 12: Pricing Offered
Line
Item
The Pricing Offered in this Proposal Is:
Commen
66
c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments.
NAFG Strives to offer the best
overall value to the member with
�each
and every quote.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
oonuSignEnvelope ID: Cpo5el3B-7o09-48aC-B850-FIxrA71U4roA
Table 13:Audit and Administrative Fee
Line
Item
Question
Response
67
Specifically describe any self -audit process or program that you plan to employ
Sourcewell participating members are able to obtain proper pricing directly
to verify compliance with your proposed Contract with Sourcewell. This process
from our website, where they are able to use our user-friendly design to
includes ensuring that Sourcewell participating entities obtain the proper pricing,
build and price their vehicles. The NAFG is updated daily to reflect
that the Vendor reports all sales under the Contract each quarter, and that the
updated manufacturer MSRP information. Our system will provide members
Vendor remits the proper administrative fee to Sourcewell. Provide sufficient detail
with an accurate quote 99.99% of the time. In addition, NAFG has a
to support your ability to report quarterly sales to Sourcewell as described in the
stream line and organized process hat calculates administrative fees and
Contract template,
allows NAFG to give a turnaround time of 15 — 30 days for quarterly
68
If you are awarded a contract, provide a few examples of internal metrics that
One of the internal metrics NAFG uses to track and measure success
will be tracked to measure whether you are having success with the contract,
with the Sourcewell Contract is maintained through our website. Our
website keeps a detailed log of quotes that members are generating, We
oversee and keep track of how many quotes are being generated and
which quotes are met with a purchase order. Every month we evaluate our
sales indicators and closely monitor the volume and frequency of sales.
One example is by evaluating which members are purchasing from our
platform — new members or frequent members to ensure we are growing
our member base, We use these metrics to measure our projected growth
rate and work to exceed our expectations.
69
Identify a proposed administrative fee that you will pay to Sourcewell for
NAFG will submit $ 300 per vehicle purchased through NAFG and $ 200
facilitating, managing, and promoting the Sourcewell Contract in the event that
per vehicle purchased though our partner dealer Alan Jay Automotive. For
you are awarded a Contract. This fee is typically calculated as a percentage of
the purpose of an admin fee there are no other partner dealer groups
Vendor's sales under the Contract or as a per -unit fee; it is not a line -item
considered.
addition to the Member's cost of goods. (See the RFP and template Contract for
,additional details.)
Table14A: Depth and Breadth ofOffered Equipment Products and Services
Line
Item
Question
Response*
70
Provide a detailed description of the equipment,
NAFG has provided a "Model Roll Out" Charts in the "Price File" zip, but of the 15 manufacturers we
products, and services that you are offering in your
represent, they have over 100 makes and models for members to choose from that range from Class
proposal.
1-3 and supporting Class 4 Cab and Chassis trucks. NAFG's platforms can add any upfit of their
choosing, ranging from toolboxes to Line Mechanic Bodies. Any and all upfits can be added to any
one of our vehicles through one of our upfit partner suppliers or by an upfit supplier of the members
choosing. NAFG and the supplier will work together to supply members with turnkey quotes.
71
Within this RFP category there may be subcategories
National Auto Fleet Group lists the makes and models of all 15 manufacturers we represent under the
of solutions. List subcategory titles that best describe
ZIP File "All 15 Manufactures7. These 15 OEMs make up over 100 combined makes, models, and
your products and services.
engine combinations for members to select from along with several subtitle "Upfits" detailed for
members in the price file.
Table 14B:Depth and Breadth ofOffered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal.Provide additional comments inthe text box
provided, as necessary.
Line Item
Category or Type
Offered
Comments
72
Automobiles
r Yes
15 Manufacturers totaling well above 700
r No
makes and models
73
Sport Utility Vehicles
r Yes
15 Manufacturers totaling well above 700
r No
makes and models
74
Vans
r Yes
15 Manufacturers totaling well above 700
r No
makes and models
75
Trucks
r Yes
15 Manufacturers totaling well above 700
r No
makes and models
76
Vehicles described in Lines 72-75 above for Public Safety
r Yes
15 Manufacturers totaling well above 700
applications
r No
makes and models
77
Conventional internal combustion models
r Yes
15 Manufacturers totaling well above 700
r No
makes and models
78
Natural gas or propane autogas, hybrid, or alternative fuel
r Yes
15 Manufacturers totaling well above 700
models
r No
makes and models
79
Electric powered models
r Yes
15 Manufacturers totaling well above 700
1
r No
makes and models
Bid Number: RFP0Q1521 Vendor Name: 72HOUR LLC
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
Table 15: Exceptions to Terms, Conditions, or Specifications Form
Line Item 80. NOTICE: To identify any exception, or to request any modification, to the Sourcewell template Contract terms, conditions, or specifications, a
Proposer must submit the exception or requested modification on the Exceptions to Terms, Conditions, or Specifications Form immediately below. The contract
section, the specific text addressed by the exception or requested modification, and the proposed modification must be identified in detail. Proposer's exceptions and
proposed modifications are subject to review and approval of Sourcewell and will not automatically be included in the contract.
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded
document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than
one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan
category save the document as "Marketing Plan."
• Pricing - NAFG Price File for Bid 091521.zip - Monday September 13, 2021 19:29:27
• Financial Strength and Stabiles - Market Success and Financial Stability.zip - Monday September 13, 2021 19:30:12
• Marketing Plan/Samples - Marketing Plan Compressed.zip - Tuesday September 14, 2021 11:38:30
• WMBE/MBE/SBE or Related Certificates - Insurance and Related Documents.zip - Tuesday September 14, 2021 11:40:18
• Warranty Information - Warranties RFP 091521.zip - Tuesday September 14, 2021 11:40:36
• Standard Transaction Document Samples - Standard Transaction.zip - Monday September 13, 2021 19:54:48
• Unload Additional Document - ALL 15 Makes and Upfits.zip - Tuesday September 14, 2021 11:35:54
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and
Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its
residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created
without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been
created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or
business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free
trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual
or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to
an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity
in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized
agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms,
conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver
such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell
Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and related services to Sourcewell Members under an
awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety.
Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is
awarded. At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade
secret," and thus nonpublic data under Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the United States
Department of the Treasury found at: hUp-s_((www_treasu_ . ov/ofac/downloads/sdnlis�pdf;
2. Included on the government -wide exclusions lists in the United States System for Award Management found at: htsalsam®y/?A1; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota;
the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it
nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation.
r By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the
Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not
be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - Jesse Cooper, Fleet
Manager, 72 Hour LLC
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or
potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
Yes a No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FIA7A7104FDA
Check the box in the column I have reviewed this addendum" below to acknowledge each of the addenda.
Addendum 6 Autos SUVs Vans
Trucks
RFP091521
F,
Wed September 8 2021 06:27 PM
Addendum-5— Autos—SUVs—Vans—Trucks—RFP-091521
F
Tue September 7 2021 07:28 PM
Addendum-4— Autos—SUVs—Vans—Trucks—RFP-091521
F
Thu August 26 2021 05:55 PM
Addendum — 3 — Autos_SUVs—Vans—Trucks—RFP-091521
F
Mon August 23 2021 09:47 AM
Addendum-2— Autos—SUVs—Vans—Trucks—RFP-091521
F
Sun August 8 2021 09:02 PM
Addendum-1— Autos—SUVs—Vans—Trucks—RFP-091521
F
Thu August 5 2021 03:58 PM
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
1 II Y *1►TMIR
r���'►'i TO: Honorable Mayor and Members of the City Council
r14E`, FROM: Sam Gutierrez, Director of Public Works
' SA 6AiRR L a PREPARED BY: David Lopez, Associate Engineer
� , A L,,,' .E
�ara+3P`� DATE: September 4, 2024
SUBJECT: Accept Plans and Specifications and Authorization to Publish
Notice Inviting Bids for City Project No. CIP-22-038-55018 —
City Council Chambers Renovation Improvements
SUMMARY
This item will accept and approve plans and specifications and authorize staff to solicit construction bids through
the publication of a notice inviting bids for City Project No. CIP 22-038-55018 — City Council Chambers
Renovation Improvements. The project scope includes construction of structural and non-structural improvements
of the City Council Chambers including improvements to the public accessible restrooms located on the ground
level of the City Hall building. The project proposes construction of major modifications and renovations to the
chamber's interior design and d6cor. Proposed improvements include a prominent redesigned entry way to the
building consisting of an enclosed vestibule area with glass panels, public informational kiosk, and display
monitors. Specific to the Council Chambers, the project will include modernization of the building's aesthetics
with an expanded tall ceiling, wider windows, and decorative wall panels to provide for a contemporary and open
feel. Additionally, the chamber will undergo a complete overhaul of the obsolete audio and video sound system
with the installation of a new state-of-the-art solution that includes advance security systems. Other enhancements
include lighting upgrades, repainting, new carpet flooring, renovation of the City Council dais, and upgrades to
the public seating area including ADA compliant ramps and walk paths, new seating furniture and display
monitors. Also, the project includes improvements to the chamber's restrooms, expansion of the existing
conference room and installation of a new HVAC system.
RECOMMENDATION
It is recommended that the City Council accept and approve plans and specifications and authorize staff to publish
a notice inviting bids for the City Project No. CIP 22-038-55018 — City Council Chambers Renovation
Improvements.
FISCAL IMPACT
There is no fiscal impact to the General Fund. Upon review of bids received, staff will recommend a
construction contract award. At that time, staff will also provide a construction cost estimate with a breakdown
by improvements to be constructed. The funding for construction will come from ARPA — American Rescue Plan
Act funds.
BACKGROUND
On September 1, 2021, as part of the approval of the FY21-22 Capital Improvement Project the City Council
added a series of projects from the City's preliminary priority list of ARPA funded projects, including renovation
of City Hall's Yd floor, Council Chambers and 18 City restrooms. The projects were programmed as one project
under CIP 22-038, collectively referred to as City Hall Yd Floor and City Council Chambers Improvements.
On October 26, 2021, City Staff published a Request for Proposals (RFP) soliciting proposals for professional
architectural and engineering services for the programming, planning and technical design services for the project.
The RFP included a mandatory job walk, which was held on November 4, 2021. A total of fourteen (14) firms
were in attendance and all were deemed eligible to submit a proposal and to participate in the process. A panel
Page I / 3
comprised of various staff members including building, engineering and maintenance divisions, reviewed the
proposals and selected La Canada Design Group, Inc., as the best qualified firm to provide the services.
On January 19, 2022, the City Council approved a Professional Services Agreement (PSA) with La Canada
Design Group Inc. (LCDG) for architectural and engineering design services in the amount of $482,864. The
services included analyzing the existing structures for the design and implementation of improvements, including
but not limited to, a complete overhaul of the City Council Chambers audio and visual system (AV), mechanical,
electrical, and plumbing (MEP) enhancements, feasibility of structural expansion into existing patios, and finish
material selections for the purpose of developing Construction Documents including Plans, Specifications, and
Estimate (PS&E).
DISCUSSION
Early in the development of the plans and specifications for the project, specifically during the programming and
analytical phases, several unforeseen complications arose such as the need for a new HVAC system to the City
Council Chambers. Additionally, significant structural challenges related to the proposed improvements of the
third floor and council chambers were discovered that deemed the project cost prohibited and not feasible. In part
due to this realization, Staff decided to proceed with the original scope of services that included the design and
preparation of construction documents for the project in its entirety but with priority now refocused primarily on
the construction of the Council Chambers improvements. This meant, among other things, that although the
construction documents for the 3rd floor, restrooms and the council chambers would be completed, only the
Council Chambers would move into the construction phase, while the plans for the 3rd floor and restrooms remain
shelved until such time that a feasible funding plan for construction is developed.
Focusing priority on the construction of the Council Chambers, LCDG and Staff, agreed on several changes to
the scope that included reshuffling and deleting certain contractual tasks and introducing new task to ensure that
the Council Chambers would be within the approved budget allocation. The changes included design services for
a new HVAC system, topography survey for access to chamber, precise grading plan changes, and production
videos for the conceptual and visualizations for both city hall's 3rd floor and the City Council Chambers. The
changes were presented to the City Council on November 15, 2023, in which the council subsequently approved.
LCDG has completed and submitted all design and construction documents for the project as of June 2024. Staff
has completed review of the construction documents, plus all third -party plan check and Fire Department review
services have been completed as well. Therefore, Staff is recommending the project for construction. To facilitate
the bidding process, staff asked LCDG to delineate the plans prioritizing the City Council Chamber improvements
and to allow additive alternate bidding for the 3rd floor and restrooms to ascertain current market pricing. The
proposed improvements include a prominent redesigned entry way to the building consisting of an enclosed
vestibule area with glass panels, public informational kiosk, and display monitors. Specific to the Council
Chambers, the project will include modernization of the building's aesthetics with an expanded tall ceiling, wider
windows, and decorative wall panels to provide for a contemporary and open feel. Additionally, the chamber will
undergo a complete overhaul of the obsolete audio and video sound system with the installation of a new state-
of-the-art solution that includes advance security systems, lighting upgrades, repainting, new carpet flooring,
renovation of the City Council dais, and upgrades to the public seating area including ADA compliant ramps and
walk paths, new seating furniture and display monitors. Also, the project includes improvements to the chamber's
restrooms, expansion of the existing conference room and installation of new HVAC system.
ALTERNATIVES
The City Council may choose not to publish the Notice Inviting Bids at this time and provide staff with alternate
direction. This action is not recommended as the City has already allocated $545,194 for the design of the project
including plan check services. Also, the project calls for the use of ARPA funds which must be obligated by the
end of December 2024 or risk losing funding.
Page 2/3
CEQA REVIEW
The subject project is exempt from the California Environmental Quality Act (CEQA) pursuant to a Class 1
(Section 15201, existing facilities) Subsection (C) exemption, which includes the subject project. The key
consideration for a Class 1 exemption is whether the project involves negligible or no expansion of an existing
use.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ATTACHMENTS
1. Notice Inviting Bids
Page 3 / 3
1►[00LeaILIMAII1►`[!'L`IWR0017.3117.E
CITY PROJECT NO. CIP 22-038-55018
City Council Chambers Renovation Improvements
PUBLIC NOTICE IS HEREBY GIVEN that the City of Baldwin Park invites sealed bids for the above -
stated project and will receive such bids in the offices of the City Clerk,14403 East Pacific Avenue, Baldwin
Park, California 91706, until 2:00 P.M., Thursday, October 17, 2024, at which time the proposals will be
publicly opened and read. Bidders and/or authorized agents are invited to be present. All information
submitted with the bid is public information and may be subject to disclosure.
Project Description - The project includes construction of structural and non-structural improvements of
the City Council Chambers building including improvements to the public accessible restrooms located on.
the ground level of the City Hall building. The project proposes construction of major modifications and
renovations to the chamber's interior design and decor. Proposed improvements include a prominent
redesigned entry way to the building consisting of an enclosed vestibule area with glass panels, public
informational kiosk, and display monitors. Specific to the Council Chambers, the project will include
modernization of the building's aesthetics with an expanded tall ceiling, wider windows, and decorative wall
panels. Additionally, the project will complete an overhaul of the audio and video system including advance
security system. Other enhancements include lighting upgrades, repainting, new carpet flooring, renovation
of the City Council dais, and upgrades to the public seating area including ADA compliant ramps and walk
paths, new seating furniture and display monitors. Also, the project includes improvements to the chamber's
restrooms, expansion of the existing conference room and installation of a new HVAC system.
Mandatory Pre -Bid Meeting and Site Visit — A mandatory pre -bid meeting will be held on Wednesday,
October 2, 2024, at 10:00 A.M. at Baldwin Park City Hall (14403 East Pacific Avenue, Baldwin Park, CA
91706), which will include a site visit. Every Bidder is required to attend the mandatory pre -bid meeting site
visit. Failure of a Bidder to attend any mandatory pre -bid meeting and site visit will render that Bidder's Bid
non -responsive. No allowances for cost adjustment will be made if a Bidder fails to adequately examine the
Project site before submitting a Bid.
Proposals — Bids shall be sealed and plainly marked "Sealed Bid for BID CITY PROJECT NO. CIP 22-
038" Bids must be prepared using the Contractor's Bid Proposal forms and all the other forms identified in
the Instructions to Bidders. The forins required to complete a bid package are found in Section "C" of these
Contract Documents. No bids will be accepted if not submitted using the approved forms. The Information
to Bidders provides prospective bidders a summary of requirements for acceptance of bids, guidelines that
the City uses in awarding contracts, rules to ensure fairness in contractor procurement and guidelines to aid
in interpretation of documents. The Construction Contract / Agreement defines the Contract Documents
which serve to control construction, work performed, and materials furnished, and includes the
Specifications and Plans.
Plans and Specifications Documents — Specifications and proposal forms may be requested by contacting
the Engineering Division office located at 1.4403 East Pacific Avenue, Baldwin Park, CA 91706, (626) 960-
4011 on and after September 6, 2024, Monday through Thursday between the hours of 8:00 A.M. and 5:00
P.M. Prospective Bidders may obtain electronic versions of all construction documents, addendums, and/or
submit questions by visiting the City's website and clicking on "Bid Portal" under the "Public Works" tab
or by accessing the link to the project at:
Bid Security — Each bid must be accompanied by cash, certified check, cashier's check, or bidder's bond
made payable to the City of Baldwin Park or issued by a surety admitted to do business in California, for
an amount equal to at least ten percent (10%) of the amount of bid. Such guaranty will be forfeited to the
City of Baldwin Park should the bidder to whom the contract is awarded fail to enter into the contract. The
City of Baldwin Park reserves the right to reject any and all bids and to waive any minor irregularities in the
bid documents. Bidders may not withdraw their bid for a period of sixty (60) days after the bid opening
date.
City Business License, Contractors License and Permit — Prior to contract execution, the contractor and
his/her subcontractors shall obtain a City of Baldwin Park business license. In accordance with provisions
of Section 3300 of the California Public Contract Code, the City has determined that the Contractor shall
possess a valid Class A California Contractor's License or other appropriate license classification under the
State Contracting Code at the time the contract is bid. Failure to possess such license may render the bid non
responsive. The successful bidder will be required to obtain a City encroachment permit to work in public
right-of-way, issued at no fee for the project.
Prevailing Wages — In accordance with the provisions of Sections 1770 et seq., of the Labor Code, the
Director of the Industrial Relations of the State of California has determined that the general prevailing
rates of wages are applicable to the work to be done. The Contractor will be required to pay to all persons
employed on the project by the Contractor sums not less than the sums set forth in the documents entitled
"General Prevailing Wage Determination made by the Director of Industrial Relations pursuant to
California Labor Code, Part 7, Chapter 1, Article 2, Sections 1.770, 1.773, 1773. L" These documents can be
reviewed in the office of the City Clerk or may be obtained from the State.
Contractor's Registration — In accordance with Labor Code Section 1771.1, a contractor or subcontractor
shall not be qualified to (a) bid on or be listed in a bid proposal on or after March 1, 2015, or (b) engage in
the performance of this Work after April 1, 2015, unless currently registered with the Department of
Industrial Relations and qualified to perform the work pursuant to labor Code Section 1725.5.
Compliance Monitoring and Enforcement — Contractor's performance of the work described in this
Notice Inviting Bids is subject to compliance monitoring and enforcement by the California Department of
Industrial Relations.
Equivalent Securities — Pursuant to California Public Contract Code Section 22300, substitution of eligible
and equivalent securities for any moneys withheld to ensure performance under the contract for the work to
be performed will be permitted at the request and expense of the successful bidder, unless otherwise
prohibited by law.
CARB Requirements — The California Air Resources Board ("CARB") implemented amendments to the
In -Use Off -Road Diesel -Fueled Fleets Regulations ("Regulation") which are effective on January 1, 2024
and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of
equipment used in California. A copy of the Regulation is available at the following link
https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa- Lpdf. Bidders are
required to comply with all CARB and Regulation requirements, including, without limitation, all
applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section
2449 et seq. throughout the duration of the Project. Bidders must provide, with their Bid, copies of
Bidder's and all listed subcontractors' most recent, valid Certificate of Reported Compliance ("CRC")
issued by CARB. Failure to provide valid CRCs as required herein may render the Bid non -responsive.
SAM.gov Registration — The regulations at 2 CFR Part 180 restrict awards, subawards and contracts with
certain parties that are debarred, suspended or otherwise excluded from or ineligible for participation in.
federal assisted program, project, or activities. Bidders must have an active registration on the federal
Systems for Awards Management found at SAM.gov. Any Contractors that have been debarred and are
listed, will not be eligible to participate.
Advertising Dates:
SAN GABRIEL VALLEY TRIBUNE:
Friday, September 6, 2024
Friday, September 20, 2024
ITEM NO. 6
TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
S'EL Robert A. L6pez, Chief of Police
� J,;,v Manuel Carrillo Jr., Director of Recreation and Community
Services
Sam Gutierrez, Director of Public Works
DATE: September 4, 2024
SUBJECT: City and LA County Baldwin Park Animal Care Center
Collaboration- Enhance Access, Visibility, Convenience of the
Care Center
SUMMARY
Prompted by public comments presented by Mr. Tom Kiesche and Mr. Bob Arnold at the August 21, 2024 City
Council meeting, the City Council directed staff to further collaborate with the LA County Department of Animal
Care and Control (DACC) who runs the Baldwin Park Animal Care Center, on making the Center more visible,
accessible, and convenient. This Report presents steps that will be undertaken to further the collaboration.
RECOMMENDATION
It is recommended that the City Council receive and file this report.
FISCAL IMPACT
Cost of the proposed improvements is de minimis and will be absorbed by each respective department. The is no
impact to the General Fund.
BACKGROUND
Pet care for any animal requires a commitment of time, attention, affection, and financial support on the part of
the pet owners. To assist our residents in fulfilling the responsibility of pet ownership, and at the direction of the
City Council, The City has provided free pet care clinics in collaboration with DACC and other non-profit
organizations. These events are very popular and in high demand, with as many as four hundred residents
participating for some of the events. In fact there are two important upcoming events already scheduled as follows:
Vet at the Park Event- Free to Participants
Joint event by the City of Baldwin Park and LA County DACC
Morgan Park
Sunday, September 8, 2024
Spay/Neuter Event- Free to Baldwin Park Residents
Joint event by City of Baldwin Park and The PAW Mission (Non -Profit)
Morgan Park (By Appointment Only)
Wednesday, September 25, 2024
Page I / 2
There is much to be done to further promote a culture of overall pet care that prevents pets from having to be
brought into a shelter; and if they are brought in that they be adopted by a caring family.
Specific to areas of collaboration between the City and DACC-Baldwin Park Animal Care Center, in reference to
the suggestions presented by Mr. Kiesche and Mr. Arnold, the following actions/measures are going to be
undertaken by each department, per our discussions with DACC :
Recreation and Community Services, RCS
Will disseminate message bulletins and educational posts prepared by DACC via all of the City's social media
channels, the marquee sign at Morgan Park, city's website and BP NOW. Messages will be in the entire range of
Pet Care ownership, from promoting adoptions, veterinary care, vaccinations, illegal breeding, pet licensing, etc.
Public Works, PW
Will install additional directional signs (ways finding) along both directions of Ramona Blvd, in the approach to
Elton Street (location of the Care Center), to make it more visible for residents to find the Care Center. DACC is
going to request one of the businesses at the corner of Elton and Ramona to host a larger sign as well, if at all
possible.
Police, PD
Will coordinate with the Fire Department in working with business owners along Elton Street to always maintain
adequate clearance for access along the street.
Longer Term Actions- City and DACC
Will explore options for converting Elton Street from a private street, as it is currently, to a public street via a
street dedication process.
ALTERNATIVES
None being recommended.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ATTACHMENTS
1. None
Page 2 / 2
ITEM NO. 7
+�►��Wz, TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
S'EL� = Manuel Carrillo Jr., Director of Recreation and Community
a� ,A,;,w Services
Sam Gutierrez, Director of Public Works
Norma Tabares, City Attorney
DATE: September 4, 2024
SUBJECT: Proposed Renaming or Dedication of Cleary Drive to
Bernardo Flores Drive, short street adjacent to Baldwin Park
High School
SUMMARY
At its meeting of August 21, 2024, the City Council gave Staff direction to explore the process of naming a
neighborhood street around Baldwin Park High School in honor of Bernardo Flores, a distinguished native son of
the City who is a Major League baseball player and has demonstrated his love a pride for the City. The City
Council expressed its desire that the naming be completed by the end of November 2024.
RECOMMENDATION
It is recommended that the City Council consider and approve initiation of either one of the two following
processes to honor Mr. Flores for his exemplary citizenship and his accomplishments:
1. Rename Cleary Drive to Bernardo Flores Drive
2. Dedicate Cleary Drive in honor of Mr. Bernardo Flores
FISCAL IMPACT
Costs associated with the dedication option are de minimis. Costs associated with the renaming option are
estimated to be $5000 or less.
BACKGROUND/DISCUSSION
Bernardo Flores was born and grew up in the City of Baldwin Park. While attending Baldwin Park High School
until his graduation in 2013, he was a standout baseball player on the varsity team. He went on to the University
of Southern California (USC) where he also excelled as a baseball player. In 2016, he was drafted by the Chicago
White Sox into the Major Leagues. He was with the White Sox organization most of his career in the Major
Leagues, with a short time with the St Louis Cardinals.
Being drafted into the Major Leagues is an extraordinary achievement in and of itself. Showing and demonstrating
a commitment to his native City of Baldwin Park is what makes Bernardo Flores worthy of this proposed
recognition and honor. Bernardo developed a love for baseball while playing for Eastside Little League and Lucky
Baldwin. During the off seasons, Bernardo dedicated his time to give back to the Baldwin Park community as a
mentor, coach, and philanthropist. Bernardo credits his family, and members from the community like coaches,
mentors and friends for shaping his development and success.
Page 1 / 3
Following is a description of the two processes under consideration:
Renaming of Cleary Dr. to Bernardo Flores Dr.
Cleary Dr. is a short neighborhood street south and adjacent to Baldwin Park High School. There are only six
residential parcels on the south side of the street, with Baldwin Park High School campus on the north.
There are two City documents that provide governance over the naming of city streets. One is the "City of Baldwin
Park City -Wide Naming Policy" adopted by the City Council on July 21, 2021, and attached to this report. We
believe that the proposed renaming satisfies the criteria called for in this policy.
The second governing document is Council Resolution No. 79-37, Street Naming Policy, adopted by the City
Council on April 4, 1979, and attached to this report. One of the criteria in the policy states as follows:
le) No last name shall be utilized from any living individual. All streets to be named after a deceased individual
shall be submitted to the Director of Community Development, who will submit a report and recommendation to
the City Council for final approval.
The proposed naming for Bernardo Flores Dr. does not meet this criteria, in which case the City Council would
need to repeal the existing resolution and adopt a new resolution modifying the criteria to allow names of living
individuals to be utilized for street names.
In addition, renaming Cleary Dr. street would involve various procedural steps. To rename a street would have a
direct impact on the residents whose address is recorded as Cleary Dr; legal and other operational documents
would need to be revised such as drivers license, title documents, passports, Fire and Police Department address
data base, post office etc. City property maps would also need to be revised to reflect the change. An ample and
adequate engagement process that would satisfy due process and transparency expectations would need to be
provided for residents to express their opinions in support or opposition.
Based on the procedural requirements and the need to adopt a new resolution allowing naming streets for living
individuals, the process will take considerably longer and it would likely go beyond November 2024.
Dedicating Cleary Dr. in honor of Bernardo Flores
This is a ceremonial, symbolic act that would definitely and duly honor Mr. Flores as a distinguished son of the
City of Baldwin Park. It would involve the placement of a special sign along the side of the street that dedicates
the street in honor of Mr. Flores. As an example: "This street is dedicated to Bernardo Flores in honor for his
accomplishments as native son of the City of Baldwin Park".
There are no impacts to any of the residents, nor to any documents of record since there is no change to the street
name.
In order to meet the City Council's desired timeline of having the naming/renaming/dedication process completed
by the end of November 2024, the most feasible option that works with this timeframe would be dedication of the
street in honor of Mr. Flores rather than renaming the street.
ALTERNATIVES
Council can choose to provide staff with a different direction.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
Page 2 / 3
ATTACHMENTS
1. City-wide Naming Policy, Approved by City Council on July 21, 2021
2. Resolution No. 79-37, Street Naming Policy, Adopted by City Council on April 4, 1979.
Page 3 / 3
CITY OF BALDWIN PARK
CITY-WIDE NAMING POLICY
PURPOSE: To establish uniform procedures for the naming or renaming of City
Facilities and Streets to enhance the sense of honor and legacy in the City of Baldwin
Park.
GENERAL POLICY
The following guidelines have been established to provide for a consistent procedure in
the naming or renaming of City Facilities/Streets.
PROVISIONS
A. General Guidelines
The City Council shall have the final authority to name and rename all City
Facilities/Streets.
2. The City Council shall have the final authority to designate the CEO or an appointee
to create a committee for review and commemoration of Facilities/Street names and
commemorative plaques and monuments.
3. Under extraordinary circumstances, the City Council may, with a majority vote of City
Councilmembers, revoke the current name of any Facility/Street.
4. It is the intent of this policy to prohibit the changing of street names that have existing
homes or businesses using the street name in their address, except under
extraordinary circumstances with a majority vote of City Councilmembers.
5. No Facility/Street shall be named after a current seated elected or appointed official,
until one year has passed, after the completion of term.
6. No Facility/Street/Monuments shall be named more than once after an individual or
organization.
B. Qualifications for Naming of City Facilities
1. Qualifying criteria include the following:
a. City controlled Facilities may be named or renamed after any group, individual, or
family, living or deceased that has made significant and substantial contributions
of a service, cultural or historic nature to the City of Baldwin Park, as determined
by the City Council's designated public input process. Said contributions do not
haveto be financial in nature; they may include extensive service and / or support
the City organization of the community in general.
b. The area in which the honoree made the most contribution should be
considered when determining which Facility will be named after that person or
group. That is, when possible, there should be a correlation between the service
provided by the honoree and the Facility.
Facility and Street Naming
Page 1 of 4
c. No Facility shall be named or renamed after a deceased individual until at least
one (1) year has passed. This qualification is appropriate to establish a waiting
period to ensure that an individual's accomplishments and contributions will
stand the test of time; and that decisions shall not be made on an emotional basis
immediately following a person's death.
d. When determining whether to rename a Facility, the party making the
determination shall consider all factors he / she / they deem relevant, including
whether some or all of the following accurately describe the person or
organization for whom the Facility is proposed to be renamed:
The person or organization made lasting and significant* contributions to
the protection of natural or cultural resources of the City of Baldwin Park;
or
The person or organization made substantial* contributions to the
betterment of a specific Facility/Street consistent with the
established standards for the Facility/Street; or
iii. The person or organization made substantial* contributions to the
advancement of recreational opportunities with the City of Baldwin Park;
or
iv. The person or organization was associated with an economic
development or redevelopment activity; or
V. The person or organization had a positive impact on the lives of
Baldwin Park's residents; or
vi. The person or organization volunteered for ten (10) or more years of
service to the community; or
vii. Upon the naming or renaming of a Facility, the name shall not be used
for any other dedication or renaming.
viii. The City Council, in its sole and unlimited discretion, may remove or
change the name of any Facility at any time, unless contractually
obligated otherwise.
*Additional information as to how / why the contribution of the individual or organization
was significant orsubstantial may be required.
C. Naming Criteria
1. Streets
a. Names for streets shall be unique and distinct. Similar sounding or duplicate
street names shall not be considered
Facility and Street Naming
Page 2 of 4
b. Street names shall be selected to either recognize natural features related to the
Baldwin Park community or to recognize a person or organization that have
made a lasting and significant contribution to the betterment of the City of
Baldwin Park.
c. Names with the same theme are suggested for naming streets in an entire
subdivision, as a means of general identification.
d. Discriminatory or derogatory names shall not be allowed.
e. For the purposes of this policy, the changing of street names that have existing
homes or businesses using the street name in their address shall not be allowed,
except under extraordinary circumstances with a majority vote of City
Councilmembers.
2. City Facilities
a. For purposes of this Subsection C.2, City facilities refer to parks, buildings, or
recreational facilities.
b. For new City facilities, the naming process shall begin as early in the projectas
possible.
c. City facility names shall be selected to either recognize natural features related
to the Baldwin Park community or to recognize a person or organization that
made a lasting and significant contribution to the betterment of the City of Baldwin
Park.
d. Areas within City facilities that may be named separately from the main building
include points of entry; rooms / patios within a City building; facility features (such
as a column or fountain); walkways; trails, recreational facilities(such as group
picnic areas, sports fields, water features, or park monuments); drive -ways; or
other related items.
3. Commemorative Street signs, Plaques and Monuments
a. Commemorative street name signs are additions to the street name and will not
change the street address. Existing street names shall be retained and a
supplemental sign or plaque shall be installed beneath the existing street name
signage. Names for the commemorative street name signs shall be selected to
either recognize natural features related to the Baldwin Park community or to
recognize a person or organization that have made a lasting and significant
contribution to the betterment of the City of Baldwin Park.
b. Commemorative plaques shall be placed in public facilities or on monuments.
Names for thecommemorative plaques shall be selected to recognize a person
or organization that has made a lasting and significant contribution to the
betterment of the City of Baldwin Park. Plaques may be used to identify a
particular room, lobby, bench or designated area.
Facility and Street Naming
Page 3 of 4
D. Application Procedure:
1. Requests for naming and / or changing the name of a City Facility shall begin by
being submitted to the CEO's office in writing on the City's Facility Naming
Application Form. If the proposed Facility is in recognition of a person or
organization, the applicant is required to provide clear evidence that the person or
organization to be honored has made a significant and lasting contribution to the
betterment of the City of Baldwin Park.
2. All submittals, whether from an individual, organization or City staff, must include the
name and address of the submitter. No anonymous submittals will be accepted.
3. Upon receipt of the application, the CEO or his / her designee shall review the
application. If the proposed Facility to be named / renamed is connected or
associated with a park, the CEO or his / her designee shall provide the Facility
Naming Application Form to the Director of Recreation and Community Services for
public input & review. The Recreation Commission shall assist in the process, and
then and render a recommendation tothe City Council regarding the proposed name
/ rename.
4. Following that review, the CEO or his / her designee shall place the proposed facility
naming / renaming item on a future City Council agenda for formal review and
consideration by the City Council. If the request is denied by the City Council, no
further action is taken. If the City Council approves the request,staff shall be directed
to go forward with implementing the naming of the Facility. The steps taken to
implement the request will be developed as an internal City process. The decision
of the City Council will be final.
Facility and Street Naming
Page 4 of 4
RESOLUTION NO. 79-37
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK ADOPTING A STREET
NAMING POLICY.
THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE
AS FOLLOWS:
SECTION 1. The City Council of the City of Baldwin Park hereby
adopts a "Street Naming Policy" with the following procedures:
a) Street North and South
Avenue East and West
Way Short, North and South
Lane Short, East and West
Place Cul-de-sac, North and South
Court Cul-de-sac, East and West
Road (long) Winding, changes direction
Drive (short) Winding, changes direction
Boulevard Divided, landscaping in center dividing
strip, any direction.
b) Names shall be utilized which follow the closest alignment
of existing streets in the City (except as noted in e).
c) Names may be submitted by a developer or a citizen,
otherwise the City Staff shall designate the street name.
d) All names are to be reviewed and approved by the Chief of
Police, Fire Chief, and Director of Community Development.
e) No last name shall be utilized from any living individual.
All streets to be named after a deceased individual shall
be submitted to the Director of Community Development, who
will submit a report and recommendation to the City Council
for final approval.
SECTION 2. That the City Clerk shall certify to the adoption of
this resolution.
PASSED AND APPROVED THIS 4th day of Apri 1979.
Mayor
ATTEST:
Thelma L. Balkus, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS:
CITY OF BALDWIN PARK )
1, THELMA L. BALKUS, City Clerk of the City of Baldwin Park, do hereby
certify that the foregoing Resolution No. was duly approved and
adopted at a regular meeting of the City Council on the
4th day of April, 1979 by the following vote:
AYES: COUNCILMEN Aguilar, Izell, King, Mc Neill and Mayor White
NOES: COUNCILMEN
ABSENT: COUNCILMEN
Thelma L. Balkus, City Clerk