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10.16.24 Staff Report
Agenda October 16,ql 2024, 11' Emmanuel J. Estrada Monica Garcia Alejandra Avila Jean M. Ayala Daniel Damian Welcome to your City Council Meeting We welcome your interest and involvement in the City's legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city's website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. How to watch The City of Baldwin Park provides two ways to watch a City Council meeting: In Person Online Most City Council meetings take Audio streaming will be available at place at City Hall, 14403 E. Pacific hops://www.youtube.com/channel/UCFLZO dDFRiy59rhiDZ13Fa/featured?view as=subscriber Ave., Baldwin Park, CA 91706 http.//baldwinpark.granicus.com/ViewPublisher.phpMew id=10 Reasonable Accommodations Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk's Office at (626) 960-4011. Public Comments The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk. There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to commentsL&baldwinparkca.gov CALL TO ORDER ROLL CALL PUBLIC COMMUNICATIONS OPEN SESSION/STUDY SESSION Presentation — Southern California Edison (SCE) Electric Vehicle (EV) Charge Ready Program presented by Sam Gutierrez, Director of Public Works. RECESS CLOSED SESSION Conference with Legal Counsel — Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: A. Case: Matthew Rodriguez v. Baldwin Park et al. Case No. 2:22-cv-01069-FLA-MAR United States District Court, Central Districts of California C. Case: Jorge Huerta v. Baldwin Park Case No. 22PSCP00250 Los Angeles County Superior Court 2. Conference with Real Property Negotiators Pursuant to California Government Code, Section 54956.8 Property: 1. 1837 Puente Avenue, Baldwin Park, CA 91706 ADJOURNMENT CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this I0' day of October 2024. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at sguinonesL&baldwinparkea.gov. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE I1) AMENDED- Ceremonial Presentations added • - CHARITABLE RELIEF FOUNDATION F ♦ i MEETING Mayor/Chair Emmanuel J. Estrada Mayor Pro TemNice Chair Jean M. Ayala Councilmember/ Member Alejandra Avila Councilmember/ Member Daniel Damian Councilmember/Member Monica Garcia Welcome to your City Council Meeting We welcome your interest and involvement in the City's legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city's website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. How to watch: The City of Baldwin Park provides two ways to watch a City Council meeting: In Person Online Most City Council meetings take Audio streaming will be available at place at City Hall, 14403 E. Pacific https://www.youtube.com/channel/UCFLZO dDFRiV59rhiDZl3Fg/featured?view as=subscriber Ave., Baldwin Park CA 91706 http.//baldwinpark.granicus.com/ViewPublisher.php?view id=10 Reasonable Accommodations Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990..Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk's Office at (626) 960-401.1. ' _ I ITI IT The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Cleric. Public Communication There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to commentsgbaidwinparkca.gov Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL REPORT FROM CLOSED SESSION ANNOUNCEMENTS The City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS COMMENDATIONS & PRESENTATIONS Presentation — Retirement Recognition for Years of Service presented to Mike Salas, Program Supervisor Presentation — Recognition for Years of Service presented to Sam Gutierrez, Director of Public Works PUBLIC COMMUNICATIONS CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Couneilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. City of Baldwin Park's Warrants and Demands Staff recommends that the City Council ratify the attached Warrants and Demands Register. 2. Treasurer's Report City (CC) — September 2024 Staff recommends that Council receive and file the Treasurer's Report for September 2024. 3. Meeting Minutes of October 2, 2024 It is recommended that the City Council approve the following meeting minutes of the Special City Council Meeting and Regular City Council Meeting held on October 2, 2024. 4. Award of Contract to Starside Security & Investigations for the Police Department's Jail Facility Staffing and Support Services. It is recommended that the City Council 1. Approve the Professional Services Agreement with Starside Security and Investigative Services for jail facility staffing and support services for a three-year term from December 1, 2024, through November 30, 2027; and 2. Authorize the City Manager to make non -substantive changes as approved by the City Attorney and execute the agreement. 5. Approval of First Amendment to Agreement Baldwin Park and California Consulting, Inc. It is recommended that the City Council; for Grant Writing Services Between City of 1. Approve the First Amendment to Agreement for Grant Witting Services Between the City of Baldwin Park and California Consulting, Inc., starting November 16, 2024, for a term of three (3) years; and 2. Authorize the Chief Executive Officer to Execute Agreement; and 3. Authorize the Director of Finance to appropriate the funds and make necessary changes to the budget. 6. Waiver of Formal Bidding Procedures pursuant to Section 34.23 of the Baldwin Park Municipal Code for the Authorization to enter into an Agreement to purchase SKYDIO X10 drones for the Baldwin Park Police Department UAS Program It is recommended that the City Council 1. Make a finding that it would be impractical, useless, or uneconomical to follow the formal bidding procedures, and that the welfare of the public would be promoted by dispensing with the same. 2. Approve the 5-year agreement with Skydio for the purchase of X10 drones through Axon for the Baldwin Park Police Department's UAS program for $137,885.82 3. Authorize the Police Chief to execute all necessary documents for the purchase, subject to review by the City Attorney. 4. Authorize the Director of Finance to make the necessary appropriation from the Federal Asset Forfeiture Fund and budget adjustment; and to set up account # as needed. 7. Authorize the Replacement of Three (3) Maintenance Vehicles through the City's Vehicle Lease Program — CIP24-022-15727 and CIP24-047-15727/ 59003 It is recommended that the City Council: 1. Authorize the procurement of three (3) maintenance vehicles per the City's Lease Program; and 2. Authorize the Finance Director to make the necessary budget adjustments including carry-over of FY23-24 funds for CIP No. 24-022-15727 and CIP No. 24-047-15727/ 59003; and 3. Authorize the Director of Public Works or his designee to add three (3) vehicles to the lease program and process the necessary documents. Microsoft Office 365 License Renewal It is recommended that the City Council approve entering into a Microsoft 365 For Governments License renewal with Planet Technologies for assorted licenses, the lowest of the three quotes secured. PUBLIC HEARING REPORTS OF OFFICERS 9. Consideration of Naming the Dog Park Under Construction at Barnes Park It is recommended that the City Council; ] )Select a name for the Dog Park under construction at Barnes Park; and 2)Authorize the Director of Recreation & Community Services to execute any associated documents necessary for the name selection. CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION SA 1. Successor Agency to The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Register. SA 2. Treasurer's Report SA — September 2024 Staff recommends that the Board receive and file the Treasurer's Report for September 2024. FINANCE AUTHORITY CONSENT CALENDAR 1. Treasurer's Report FA — September 2024 Staff recommends that the Board receive and file the Treasurer's Report for September 2024. HOUSING AUTHORITY CONSENT CALENDAR 1. Baldwin Park Housing Authority's Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Register. 2. Treasurer's Report HA — September 2024 Staff recommends that the Board receive and file the Treasurer's Report for September 2024. CHARITABLE RELIEF FOUNDATION CONSENT CALENDAR 1. Staff recommends that the Board ratify the attached Warrants and Demands Register. Adoption of Resolution with the Board of Directors for Navidad en el Barrio, Inc., Christmas Campaign entitled, "Resolution of the Board of Directors Program Year 2024" It is recommended that the Board of Directors: 1. Adopt Resolution with the Board of Directors for Navidad en el Barrio, Inc., Christmas Campaign entitled, "RESOLUTION OF THE BOARD OF DIRECTORS PROGRAM YEAR 2024"; and 2. Authorize the Chair to execute the Resolution. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION ADJOURNMENT CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 1 OTH day of October 2024. Christopher Saenz, City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at squinonesL&baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) ITEM NO. TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance sn �a�R'E� PREPARED BY: Ana Zhang, Senior Finance Clerk DATE: October 16, 2024 SUBJECT: City of Baldwin Park's Warrants and Demands SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payroll for the last period was $595,179.75 and the attached General Warrants Register was $2,563,428.90 for a total amount of $3,158,608.65. BACKGROUND The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: 1. The last payroll of the City of Baldwin Park consists of check numbers 202628 to 202644 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 50078 to 50363 for the period September 15, 2024, through September 28, 2024 inclusive; these are presented and hereby ratified in the amount of $595,179.75. 2. General Warrants, with the electronic fund transfer (EFT) bank drafts in the amount of $158,775.43 and checks from 248166 to 248369 in the amount of $2,404,653.47 for the period of September 24, 2024 to October 7, 2024, inclusive; in the total amount of $2,563,428.90 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Check Register Pagel/1 Payment Number 1076 1076 1076 1076 1077 1077 248166 248167 248168 248168 248168 248168 248169 248169 248170 248170 248171 248172 248172 248173 248173 248173 248173 248173 248173 248174 248175 248175 248176 248176 248177 248178 248178 248179 248180 248180 248181 248181 248181 248181 248182 248183 248184 248185 248186 248186 248186 248187 248187 248188 248189 248190 248191 248191 248192 248193 City of Baldwin Park, CA Check Register By (None) Payment Dates 9/24/2024-10/7/2024 Payment Date Vendor Name Description (Item) Account Number Amount 09/27/2024 P.T.E.A. PTEA DUES 100-00-000-21220-00000 $ 337.50 09/27/2024 P.T.E.A. CLERICAL, DUES 100-00-000-21224-00000 $ 125.00 09/27/2024 P.T.E.A. PTEA DUES 100-00-000-21220-00000 $ 337.50 09/27/2024 P.T.E.A. CLERICAL DUES 100-00-000-21224-00000 $ 125.00 10/04/2024 BALDWIN PARK POA POLICE SWORN DUES 100-00-000-21219-00000 $ 5,407.95 10/04/2024 BALDWIN PARK PDA POLICE NON -SWORN DUES 100-00-000-21219-00000 $ 1,371.01 09/26/2024 4IMPRINT, INC PENS GIVEAWAY: HEALTH&WELLNESS FAIR 100-10-150-53370-11123 $ 301.74 09/26/2024 ADMIN SURE INC. OCT 2024-GEN&AUTO LIABILFTY,WORKERS COMP:ADMIN SRV 403-10-160-51100-00000 $ 8,673.00 09/26/2024 AFLAC AFLAC 100-00-000-21216-00000 $ 669.66 09/26/2024 AFLAC AFLAC 100-00-000-21216-00000 $ 137.45 09/26/2024 AFLAC AFLAC 100-00-000-21216-00000 $ 669.55 09/26/2024 AFLAC AFLAC 100-00-000-21216-00000 $ 137.45 09/26/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES-8/4-8/17/2024 275-30-725-51100-13200 $ 3,217.00 09/26/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES-8/18-8/31/2024 275-30-725-51100-13200 $ 16,728.40 09/26/2024 ALLSTATE WORKPLACE DIVISION CANCERINSURANCE 100-00-000-2122 1 -00000 $ 51.80 09/26/2024 ALLSTATE WORKPLACE DMSION CANCER INSURANCE 100-00-000-21221-00000 $ 51.81 09/26/2024 AMERICA VALENCIA REFUND-REGIS-SUMMER CAMP-8/12-8/14/24 ADJ. 100-60-000-42602-00000 $ 74.00 09/26/2024 AMERICAN EAGLE COMPUTER PROD INC. INK CARTRIDGES FOR NEW PRINTER IN D.B 100-30-360-53100-00000 $ 1,927.25 09/26/2024 AMERICAN EAGLE COMPUTER PROD INC. INK CARTRIDGES FOR NEW PRINTER IN DISPATCH 100-30320-53100-00000 $ 1927.25 09/26/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 31.12 09/26/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 74.76 09/26/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 985.75 09/26/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 2,855.73 09/26/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 985.75 09/26/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 2,855.75 09/26/2024 ANGELICA OLIVARES REFUND OF BASIC WEEK#1 REGISTRATION 100-60-000-42602-00000 $ 46.00 09/26/2024 ANNA ARMSTRONG & RICHARD WALKER LANDSCAPE PLAN CHECK-14624 DALEWOOD ST-MAY 2024 100-40-000-22350-14136 $ 1,500.00 09/26/2024 ANNA ARMSTRONG & RICHARD WALKER LANDSCAPE PLAN CHECK-14624 DALEWOOD ST-6/1-8/31/24 100-40-000-22350-14136 $ 290.00 09/26/2024 APRIL M. ROJO SUPPLIES -SENIOR CENTER BIRTHDAY CEL. 100-60-630-53100-00000 $ 93.00 09/26/2024 APRIL M. ROJO SUPPLIES-ZOCALO PARK G.OPENING 200-25-299-53100-00000 $ 1,763.94 09/26/2024 AT&T AC#XXXXXXXX4644-PHONE&WIRELESS SRVC-9/7-10/6 100-30-310-53403-00000 $ 48.22 09/26/2024 AT&T AUG 2024-MOBILE DATA COMPUTERS-ACT#XXXXXX2045 100-30-310-53403-00000 $ 1,443.94 09/26/2024 AT&T AUG 2024 :MOBILE DATA COMPUTERS-ACT#XXXXXX2046 100-30-310-53403-00000 $ 1,443.94 09/26/2024 AT&T MOBILITY ACT#XXXXXXXX8172-MOBILE DATA COMPUTERS -DUE 9/25/24 100-30-310-53403-00000 $ 1,744.31 09/26/2024 B&B TIRE SERVICE 'FIRES MOUNT AND WHF,EE REPAIRS-8/23/2024-s,POCK PW 402-50-590-53371-00000 $ 155.00 09/26/2024 B&B TIRE SERVICE TIRES MOUNT AND WHEEL REPAIRS -UNIT 5076-9/6/2024 402-50-590-53371-00000 $ 45.00 09/26/2024 BALDWIN PARK FLOWERS & GIFTS FLORAL ARRANGEMENTS&TABLE COVERS-ZOCALO G.OPENING 200-25-299-53100-00000 $ 266.00 09/26/2024 BALDWIN PARK FLOWERS & GIFTS FLORAL ARRANGEMENTS&TABLE COVERS-ZOCALO G.OPENING 200-25-299-53100-00000 $ 1,804.00 09/26/2024 BALDWIN PARK FLOWERS & GIFTS FLORAL ARRANGEMENTS&TABL.E COVERS-ZOCALO G.OPENING 200-25-299-53100-00000 $ 909.62 09/26/2024 BALDWIN PARK FLOWERS & GIFTS CENTERPIECES&BOUQUETS FOR SENIOR PROM 10/11/2024 501-60-000-22327-00000 $ 792.78 09/26/2024 BALDWIN PARK MNGMT ASSOC. MANAGEMENT DUES 100-00-000-21218-00000 $ 10.00 09/26/2024 BALDWIN PARK MNGMT ASSOC. MANAGEMENT DUES 100-00-000-21218-00000 $ 10.00 09/26/2024 BEAR COMMUNICATIONS REPAIR RADIO IN UNIT 21-7/30/2024 100-30-320-53371-00000 $ 759.30 09/26/2024 BOB BARKER COMPANY, INC SUPPLIES FOR INMATES 100-30-380-53100-00000 $ 144.68 09/26/2024 C.L.E.A. CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 $ 800.00 09/26/2024 CL.E.A. CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 $ 1,296.00 09/26/2024 CL.E.A. DEDUCTION 4pp @ $32/ea FOR BUGARIN, CAMARENA VASQ 403-10-000-47130-13404 $ (304,00) 09/26/2024 CANON FINANCIAL SERVICES, INC MAINTENANCE AND OVERAGES-6/1-8/31/2024 401-10-141-53371-11504 $ 1,211.75 09/26/2024 CANON FINANCIAL, SERVICES, INC OCT 2024-LEASE PAYMENTS FOR 2 SHARP COPIERS 401-10-141-58140-11504 $ 373.74 09/26/2024 CARLA GUTIERREZ BALLOON INSTALLATION-2024 YOUTH SPORTS BASKETBALL 501-60-000-22326-00000 $ 600.00 09/26/2024 CDCE INC MOBILE DATA COMPUTERS FOR NEW PATROL UNITS, 275-30-765-58110-13021 $ 18,431.88 09/26/2024 CHARTER COMMUNICATIONS DATA CONNECTION FOR RADIO SYSTEMS 9/11-10/10/2024 100-30-310-53403-00000 $ 394.50 09/26/2024 CINTAS FIRST AID & SAFETY SUPPLIED THE FIRST AID KIT IN CITY YARD&MECHANIC 254-50-550-53100-15705 $ 121.12 09/26/2024 CINTAS FIRST AID & SAFETY SUPPLIED THE FIRST AID KIT IN CITY YARD&MECHANIC 402-50-590-53100-00000 $ 121.11 09/26/2024 CITIES DIGITAL INC LASERFICHE SUPPORT FY24-25 401-10-140-53379-00000 $ 7,070.00 09/26/2024 CITY EMPLOYEES ASSOCIATES DUES CMEA 100-00-000-21226-00000 $ 46.00 Page 1 of 8 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 248193 09/26/2024 CITY EMPLOYEES ASSOCIATES DUES CMEA 100-00-000-21226-00000 $ 46.00 248194 09/26/2024 CITY OF EL MONTE AUG 2024-FUEL FOR TRANSIT SERVICES 244-50-580-51100-15525 $ 11,352.70 248195 09/26/2024 COMMERCIAL DOOR OF ANAIIEIM INC REPAIRS TO SWING GATE@SERENITY IIOMES 9/18/2024 100-60-620-53371-55003 $ 975.63 248196 09/26/2024 CONCENTRA HEALTH SERVICES, INC PHYSICAL EXAM FOR EMPLOYEE-9/13-9/17/2024 100-10-150-51101-1 1122 $ 256.00 248197 09/26/2024 CORODATA RECORDS MANAGEMENT, INC. STORAGE OF FILES FOR 8/1-8/31/2024 100-10-120-51101-11431 $ 60.37 248198 09/26/2024 DERIAN FAMILY FOODS DECORATIONS FOR ZOCALO GRAND OPENING-9/14/2024 200-25-299-53100-00000 $ 396.70 248198 09/26/2024 DERIAN FAMILY FOODS DECORATIONS FOR ZOCALO GRAND OPEN ING-9/14/2024 200-25-299-53100-00000 $ 19.75 248199 09/26/2024 DIANA EAPARZA RODRIGUEZ REFUND-REGIS-SUMMER CAMP-8/12-8/14/24 ADJ. 100-60-000-42602-00000 $ 42.00 248200 09/26/2024 DONNA SOLORZANO REFUND-REGIS-SUMMER CAMP-8/12-8/14/24 ADJ. 100-60-000-42602-00000 $ 38.00 248201 09/26/2024 DULCE M. CRUZ LUNCH FOR EMPLOYEE APPRECIATION LUNCHEON-9/29/24 100-10-150-53370-11123 $ 1,673.60 248202 09/26/2024 EAGLE PORTABLES INC RENTAL -PORTABLE RESTROOM-DOWNTOWN ST MRKT 8/29/24 100-60-610-53391-16101 $ 1,287.18 248203 09/26/2024 ECOTECH SERVICES, INC. AUG 2024-CIP23-004 HIGH EFFICIENCY TOILET&SHOWEIL 275-50-755-58100-55026 $ 26,043.80 248204 09/26/2024 EDWIN CARL. SMITH CITY TILE PLAQUE 100-10-100-53320-00000 $ 18.23 248204 09/26/2024 EDWIN CARL SMITH CITY TILE PLAQUE 100-10-100-53320-00000 $ 36.47 248205 09/26/2024 ERIC HUANG RL^^FUND-REGIS-SUMMER CAMP-8/12-8/14/24 ADJ. 100-60-000-42602-00000 $ 38.00 248206 09/26/2024 ERICA HERNANDEZ REFUND-REGIS-SUMMER CAMP-8/12-8/14/24 ADJ. 100-60-000-42602-00000 $ 74.00 248207 09/26/2024 EVAN MARTIN E^DUCATION REIM-FY24/25-PUBLC SECTOR FIR MGMT 100-10-150-53210-1 1121 $ 1,500.00 248208 09/26/2024 EWING IRRIGATION, INC. MATERIAL&SUPPLIES FOR IRRIGATION 251-50-562-53100-00000 $ 78.55 248208 09/26/2024 EWING IRRIGATION, INC. MATERIAL&SUPPLIES FOR IRRIGATION 251-50-562-53100-00000 $ 1,457.49 248209 09/26/2024 FRONTIER COMMUNICATIONS ACT#XXXXXXXXXXXXX7995-PDPHONE-9/7-10/6/2024 100-30-310-53403-00000 $ 106.75 248210 09/26/2024 FRONTIER COMMUNICATIONS ACT#XXXXXXXXXXXXX7985-PD PHONE-8/28-9/27/2024 100-30-310-53403-00000 $ 169.76 248211 09/26/2024 GENTRY GENERAL ENGINEERING INC CONSTR.&COMPLT. OF UNFINISH-CALINO SEWER-CIP22-040 275-50-752-58100-55021 $ 16,625.00 248212 09/26/2024 GLORIA Z,HANG PAINTED WHITE BPD ON NEW POLICE VEHICLE ROOF 402-50-591-51101-00000 $ 385.87 248213 09/26/2024 GREG RUVOLO RENTAL OF CANOPY&UMBRE'LLA-ZOCALO PARK G. 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ENGINES INC. REPAIRS TO UNIT 5070-9/10/2024 402-50-590-53371-00000 $ 298.68 248221 09/26/2024 JACKY N. LIU REFUND-REGIS-SUMMER CAMP-8/12-8/14/24 ADJ. 100-60-000-42602-00000 $ 56.00 248222 09/26/2024 JANE SHEK REFUND-REGIS-SUMMER CAMP-8/12-8/14/24 ADJ. 100-60-000-42602-00000 $ 38.00 248223 09/26/2024 JASON LOUIS ONLINE LAW ENFORCEMENT TRAINING PLATFORM 100-30-310-53200-00000 $ 1,843.38 248224 09/26/2024 JEANETTE CARDOZA RENTAL DEPOSIT REFUND-9/14/2024-SENIOR CENTER 501-60-000-22333-00000 $ 150.00 248225 09/26/2024 JESSICA GONZALF,Z REFUND-REGIS-SUMMER CAMP-8/12-8/14/24 ADJ. 100-60-000-42602-00000 $ 74.00 248226 09/26/2024 JOAN L BRODY GARKISCH DE-ESCALATION TRAINING-6/1-8/31/2024 271-30-310-51101-17201 $ 1,746.88 248227 09/26/2024 JOSE NAVARRO C&D DEPOSIT REFUND-3575 BALDWIN PARK-BLDG-06232252 246-00-000-22540-00000 $ 667.00 248228 09/26/2024 JOSE SANTOS REFUND-REGIS-SUMMER CAMP-8/12-8/14/24 ADJ. 100-60-000-42602-00000 $ 38.00 248229 09/26/2024 JUAN CHAVEZ IRRIGATION REPAIRS@CITY HALL-9/3/2024 245-50-562-53371-15537 $ 1,800.00 248230 09/26/2024 JUAN E. RAMIREZ ENG-SPA INTERPRETER AND TRANSLATOR-SEP 2024 100-10-110-51101-00000 $ 4,400.00 248231 09/26/2024 LIBERTY DENTAL., PLAN DENTAL HMO - LIBERTY DENTAL., 100-00-000-21211-00000 $ 14.74 248231 09/26/2024 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 $ 185.78 248231 09/26/2024 LIBERTY DENTAL.., PLAN DENTAL HMO - LIBERTY DENTAL., 100-00-000-21253-00000 $ 73.72 248231 09/26/2024 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 $ 185.71 248231 09/26/2024 LIBERTY DENTAL.., PLAN DENTAL HMO - LIBERTY DENTAL., 100-00-000-21253-00000 $ 73.72 248232 09/26/2024 MAI BUI C&D DEPOSIT REFUND-4116 MERCED AVE.-B00-021-033 246-00-000-22540-00000 $ 15,000.00 248233 09/26/2024 MARIANA MORENO REFUND-REGIS-SUMMER CAMP-8/12-8/14/24 ADJ. 100-60-000-42602-00000 $ 43.00 248234 09/26/2024 MARVCO ENTERPRISES, INC. 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COLLEGE PHYSICAL FITNESS-RECRUITS-ARELLANO 100-30-310-53200-00000 $ 75.00 248258 09/26/2024 RODOLFO CARDENAS ADVANCED CASH FOR 10/11/2024 MUSIC ENTERTAINMENT 501-60-000-22327-00000 $ 750.00 248259 09/26/2024 RODOLFO CARDENAS ADVANCED CASH FOR 10/16/2024 MUSIC ENTERTAINMENT 501-60-000-22327-00000 $ 250.00 248260 09/26/2024 ROSA A. 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941.57 248269 09/26/2024 SOUTHERN CALIFORNIA EDISON ELEC-SPRINKLERS-12670RAMONA 8/16-9/16/24 251-50-560-53401-00000 $ 252.66 248269 09/26/2024 SOUTHERN CALIFORNIA EDISON ELEC-ST LIGHT-14006 1/2 LOS ANGEL.,ES 8/9-9/9/24 251-50-530-53401-00000 $ 87.95 248270 09/26/2024 SPARKLETTS WATER & COFFEE SUPPLIES FOR CITY FACILITES 100-60-620-53100-00000 $ 1,228.13 248270 09/26/2024 SPARKLETTS WATER & COFFE SUPPLIES FOR CITY FACILITES 252-60-620-53100-00000 $ 1,228.12 248270 09/26/2024 SPARKLETTS WATER & COFFEE FOR CITY YARD 100-60-620-53100-00000 $ 547.53 248271 09/26/2024 STARCIIENKO CORP MATERIAL & SUPPLIES FOR TEEN CENTER 100-60-620-53100-00000 $ 568.05 248272 09/26/2024 STARSIDE SECURITY & INVESTIGATIONS INC JAIL SERVICES FOR 8/1-8/31/2024 100-30-370-51100-00000 $ 43,333.70 248273 09/26/2024 SUSAN SAXE-CLIFFORD,PILD PSYCH EVALUATION FOR POLICE OFFICER-MICHAEL SOTO 100-1 0-150-51101-1 1122 $ 450.00 248274 09/26/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 8/20/2024 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REFUND LP24-05-14624 DALEWOOD-REMAINING BAL. 100-40-000-22350-14136 $ 391.33 248348 10/03/2024 SIU LING CHAN PERMIT REFUND: 14536 JEREMIE ST.BLDG1123-2975 100-40-000-43400-00000 $ 415.20 248349 10/03/2024 SMART & FINAL., MATERIALS & SUPPLIES FOR ARC 100-60-680-53100-00000 $ 88.13 248350 10/03/2024 SOUTHERN CALIFORNIA EDISON ELEC-TRAF SIGNALS-14403 PACIFIC 7/29-8/26/24 251-50-530-53401-00000 $ 4,650.34 248350 10/03/2024 SOUTHERN CALIFORNIA EDISON ELEC-METROLINK-3877 DOWNING 8/27-9/25/24 245-50-530-53401-15535 $ 174.53 248350 10/03/2024 SOUTHERN CALIFORNIA EDISON ELEC-TRAF SIGNALS-13307 LOS ANGELES 8/22-9/22/24 251-50-530-53401-00000 $ 124.64 248350 10/03/2024 SOUTHERN CALIFORNIA EDISON ELEC-PARK MAINTENANCE-14403 PACIFIC 8/23-9/23/24 252-60-620-53401-00000 $ 1,041.07 248350 10/03/2024 SOUTHERN CALIFORNIA EDISON ELEC-ST LIGHT-13543 1/2 LOS ANGELES 8/22-9/22/24 251-50-530-53401-00000 $ 81.69 248350 10/03/2024 SOUTHERN CALIFORNIA EDISON ELEC-CITY PARKS-4100 BALDWIN PARK 8/22-9/22/24 252-60-620-53401-00000 $ 19902.88 248350 10/03/2024 SOUTHERN CALIFORNIA EDISON ELEC-ZOCALO-14349 PACIFIC 8/23-9/22/24 252-60-620-53401-00000 $ 451.71 248350 10/03/2024 SOUTHERN CALIFORNIA EDISON ELEC-ST LIGIIT-12990 ATIIOL., 8/22-9/22/24 251-50-530-53401-00000 $ 266.74 248351 10/03/2024 SOUTHERN CALIFORNIA GAS CO GAS-36006-CITY BLDG-14305 MORGAN 8/23-9/25/24 100-60-620-53400-00000 $ 50.66 248351 10/03/2024 SOUTHERN CALIFORNIA GAS CO GAS -MULTI -CITY PARKS 8/23-9/25/24 252-60-620-53400-00000 $ 1,514.44 248352 10/03/2024 TH & TT CLEANERS LLC CLEANING SERVICE FOR JAIL 9/14/2024 100-30-370-51101-00000 $ 70.00 Page 6 of 8 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 248352 10/03/2024 TII & TT CLEANERS LL-C CLEANING SERVICE, FOR JAIL, 9/21/2024 100-30-370-51101-00000 $ 65.00 248352 10/03/2024 TH & TT CLEANERS LLC CLEANING SERVICE FOR JAIL 9/21/2024 100-30-370-51101-00000 $ 70.00 248353 10/03/2024 T-MOBILE GPS LOCATE -POLICE DEPARTMENT 9/4-9/30/24 100-30-360-51101-00000 $ 115.00 248354 10/03/2024 T-MOBILE PHONE-5 545 5 -POLICE DEPARTMENT 8/21-9/20/24 100-30-310-53403-00000 $ 2,130.61 248355 10/03/2024 US BANK VOYAGER FLEET SYS ACCOUNT NO.869356121-PD GAS CARD 402-50-591-53110-16140 $ 823.49 248356 10/03/2024 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTEM MONITORING SERVICE 10/1-10/31/24 100-60-620-51101-00000 $ 973.34 248356 10/03/2024 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTME MONTORING SERVICE 10/1 - 10/31/24 100-60-620-51101-15100 $ 245.00 248356 10/03/2024 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTME MONTORING SERVICE 10/1-10/31/24 252-60-620-51101-00000 $ 973.33 248356 10/03/2024 USA ALARM SYSTEMS, INC. CODE INSPECTION AT SENIOR CENTER 8/1/2024 100-60-620-53371-00000 $ 90.00 248357 10/03/2024 VALLEY COUNTY WATER DIST WATER-8010300-E. VILLA-14173 GARVEY 8/21-9/23/24 100-60-620-53402-55003 $ 216.76 248358 10/03/2024 VANESSA AVINA ARPA BASIC REIM-SUMMER CAMP-8/5-8/14/24 275-60-734-53370-16077 $ 152.00 248359 10/03/2024 VERIZON WIILELESS PHONE-870914792-00016-EXEC SECRETARY 8/22-9/21/24 100-10-110-53403-00000 $ 41.56 248360 10/03/2024 VERIZON WIRELESS PHONE-870914792-00010-HOUSING 8/22-9/21/24 100-40-405-53403-00000 $ 50.97 248360 10/03/2024 VERIZON WIILELESS PHONE-870914792-00010-HOUSING 8/22-9/21/24 220-40-420-53403-14700 $ 50.97 248361 10/03/2024 VIVIAN RUAN ARPA BASIC REIM-SUMMER CAMP-8/5-8/9/24 275-60-734-53370-16077 $ 185.00 248362 10/03/2024 WALTER ALAS ARPA BASIC REIM-SUMMER CAMP-8/5-8/14/24 275-60-734-53370-16077 $ 152.00 248363 10/03/2024 YVONNE JUAREZ ARPA BASIC REIM-SUMMER CAMP-8/5-8/14/24 275-60-734-53370-16077 $ 152.00 248364 10/03/2024 SOUTHLAND TRANSIT, INC. DIAL -A -RIDE SERVICES AUGUST 2024 244-50-580-51100-15520 $ 32,338.70 248364 10/03/2024 SOUTHLAND TRANSIT, INC. FIXED ROUTE SERVICES AUGUST 2024 244-50-580-51100-15525 $ 121,367.20 248364 10/03/2024 SOUTHLAND TRANSIT, INC. FUEL COST AUGUST 2024 245-50-580-51100-15520 $ 898.45 248364 10/03/2024 SOUTHLAND TRANSIT, INC. FAREBOX REVENUE AUGUST 2024 244-50-000-42151-00000 $ (3,468.00) 248364 10/03/2024 SOUTH LAN D TRANSIT, INC. FAREBOX REVENUE AUGUST 2024 244-50-000-42151-00000 $ (264.00) 248365 10/03/2024 PCN3, INC. AUG 2024-BAL. OF CONSTRUCTION CONTRACT-SUSAN RUBIO 234-50-520-58100-55022 $ 228,786.60 248365 10/03/2024 PCN3, INC. AUG 2024-BAL. OF CONSTRUCTION CONTRACT-SUSAN RUBIO 256-50-520-58100-55022 $ 242,364.10 248365 10/03/2024 PCN3, INC. AUG 2024-BAL. OF CONSTRUCTION CONTRACT-SUSAN RUBIO 258-50-520-58100-55022 $ 157,103.17 248365 10/03/2024 PCN3, INC. AUG 2024-BAL. OF CONSTRUCTION CONTRACT-SUSAN RUBIO 275-50-765-58100-55022 $ 104,544.65 248366 10/03/2024 ELECNOR BELCO, INC. RETENTION 5%-TS VINELAND&MERCED IMPROVE-CIP 21-199 270-50-520-58100-55002 $ 1,997.50 248366 10/03/2024 ELECNORBELCO, INC. RETENTION 5%=rs VINELAND&MERCED-CIP 21-199 270-50-520-58100-55002 $ 2,702.50 248366 10/03/2024 ELECNOR BELCO, INC. 5%RETENTION-TRAFFIC SIGNAL-CIP21-199-VINELAND&MER 270-50-520-58100-55002 $ 5,015.20 248366 10/03/2024 ELECNOR BELCO, INC. 5% RETENTION- PRAFF'IC SIGNAL-CIP 21-199-I'S VINELAND 245-50-520-58100-55002 $ 2,797.11 248366 10/03/2024 ELECNOR BELCO, INC. 5% RETENTION -TRAFFIC SIGNAL-CIP 21-199-TS VINELAND 251-50-520-58100-55002 $ 3,100.00 248366 10/03/2024 ELECNORBELCO, INC. 5%RETENTION-PRAFFICSIGNAL-CIP21-199-TSVINELAND 256-50-520-58100-55002 $ 6,196.23 248366 10/03/2024 ELECNOR BELCO, INC. 5% RETENTION -TRAFFIC SIGNAL-CIP 21-199-TS VINELAND 270-50-520-58100-55002 $ 3,206.80 248366 10/03/2024 ELECNOR BELCO, INC. JUNE PYMNE-CIP 21-199-V INELAND & MERED TS IMPRV 270-50-520-58100-55002 $ 1,175.00 248367 10/03/2024 ZUSSER COMPANY, INC. CONSTR. CONTRACT BARNES PARK 04PMT AUG 2024 258-50-520-58100-55001 $ 544,344.30 248368 10/03/2024 PACIFIC PREMIER BANK ESCROW# 20240628-2835-ZUSSE'R-04RET AUG 2024 258-00-000-14312-55001 $ 28,649.70 248369 10/03/2024 T-MOBILE PHONE-60023-BUILDING AND CODE 8/21-9/20/24 100-40-450-53403-00000 $ 325.90 248369 10/03/2024 T-MOBILE PHONE-60023-BUILDING AND CODE 8/21-9/20/24 100-40-460-53403-00000 $ 162.95 DFT0009699 09/26/2024 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 $ 12.00 DFT0009700 09/26/2024 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 $ 96.00 DFT0009701 09/26/2024 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 $ 120.00 DFT0009705 09/26/2024 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 $ 143.04 DFT0009706 09/26/2024 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 $ 190.72 DFT0009712 09/26/2024 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 $ 1.45 DFT0009714 09/26/2024 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 $ 2.15 DFT0009723 09/26/2024 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 $ 177.63 DFT0009724 09/26/2024 PERS-RETIREMENT PERS ADDITIONAL RETIREE SVC CR 100-00-000-21206-00000 $ 279.60 DFT0009725 09/26/2024 PERS-RETIREMENT PERS ADDITIONAL RETIREE SVC CR 100-00-000-21206-00000 $ 289.47 DFT0009726 09/26/2024 PERS-RETIREMENT PERS REDEPOSIT 100-00-000-21206-00000 $ 21.78 DFT0009727 09/26/2024 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 $ 23720.57 DFT0009728 09/26/2024 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 $ 15,986.00 DFT0009729 09/26/2024 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 $ 7,484.94 DFT0009730 09/26/2024 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 $ 11,377.90 DFT0009751 09/26/2024 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 $ 23.737.82 DFT0009752 09/26/2024 PERS-RETIREMENT PERS SWORN ER REG PAY 100-00-000-21256-00000 $ 22,720.98 DFT0009753 09/26/2024 PERS-RETIREMENT PT PERS MISC CITY PAID 100-00-000-21256-00000 $ 472.46 DFT0009754 09/26/2024 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 $ 23,357.29 DFT0009755 09/26/2024 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 $ 18-096.11 DFT0009765 09/26/2024 PERS-RETIREMENT ROUNDING DIFFERENCE 100-25-299-53370-00000 $ (0.09) DFT0009840 09/25/2024 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 $ (4.65) DFT0009841 09/25/2024 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 $ (191.42) DFT0009842 09/25/2024 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 $ (330.53) DFT0009846 09/25/2024 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 $ (4.65) Page 7 of 8 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount DFT0009847 09/25/2024 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 $ (232.15) DFT0009848 09/25/2024 PERS-RETIREMENT PERS MISC CITY PAID -PEPRA 100-00-000-21256-00000 $ (400.87) DFT0009864 09/25/2024 S.E.I.U. LOCAL 721 DUES: SEPTEMBER 2024 PP#18-19 100-00-000-21220-00000 $ 1,631.86 DFT0009864 09/25/2024 S.E.I.U. LOCAL 721 DUES: SEPTEMBER 2024 PP#18-19 100-00-000-21220-00000 $ 90.00 DFT0009864 09/25/2024 S.E.I.U. LOCAL 721 DUES: SEPTEMBER 2024 PP#18-19 100-00-000-21220-00000 $ 3.00 DFT0009910 10/03/2024 STATE DISBURSEMENT SDU - CHILD SUPPORT 100-00-000-21225-00000 $ 1,961.37 DFT0009911 10/03/2024 STATE DISBURSEMENT SDU - CHILD SUPPORT 100-00-000-21225-00000 $ 261.69 Grand Total: $ 2,563,428.90 Page 8 of 8 ITEM NO. 11 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance sn �a�R'E� PREPARED BY: Anthony Ceballos, Accountant DATE: October 16, 2024 SUBJECT: Treasurer's Report City (CC) — September 2024 SUMMARY Attached is the Treasurer's Report for the month of September 2024. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for September 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit "A", Treasurer's Report Page I / 1 INVESTMENT CITY OF BALOWN PARK TREASURER'S REPORT 9)30/2024 INTEREST PURCHASE MATURITY RATE DATE DATE State of California Local Agency Investment Fund (LPJF) City.Including General Fund& all other Special Revenue Funds 4.675% Varies Varies Housing Authority 4.675% Varies Varies Certificate of Deposit Traditions Bancorp Inc. (Cambridge investment Research) 4.650% 111412022 11/4/2024 CURRENT BOOK MARKET PRINCIPAL VALUE VALUE $ 19,132,633.81 19,132,633.81 $ 19,132,633.81 19,132,633.81 431.09 431,09 431.09 431.09 19,133,064.90 19,133,064A0 19,133,064.90 19,133,064.90 250,000.00 250,00.00 260,000,00 249,1150 00 250,00,0.00 250,000.00 250,000.00 249,850.00 US TreasuEj Securities United States Trees Bills 0.000% 10129124 BIE DTD 07102/24 (Piper Sandler & Co.) 0.0004/1 711112024 10/2912024 5,000,000,00 5,000,000m 5,000,0()0.00 4,981,600.00 6,000,000.00 5,000,000,00 5,000,000.00 4,981,600,00 US Government Bonds Federal Home LN MTG Corp Medium Term NTS Fed R 4.000% 08/14129 WE DTD 0E114f24 Callable 0211,1126 Moody Rating Aaa S & P Rating AA+ (Multi -Bank Securities Inc.) 4.000% 811412024 811412029 Federal Home LN MTG Corp Medium Term NTS FED 605014 07130129 DIE DTD 07131/24 Callable 07130/26 (Mul[t•Bank Securities Inc.) 6.050% 7/3112024 713012020 Fedora] Farm CR BKS CONS Systemwide BDS 4A40% 08113126 BIE DTD 08/13124 Callable 02113125 @ 100.000 (Piper Sandler & Co.) 4.940% 8113/2024 8/1312025 Federal Home LN BKS CONS BD 5.070% 08112126 HIE DTD 08112124 Callable I 111?J24 @ 100.000 Moody Rating Asa S & P (Piper Sandler & Co.) 5.070% 811212024 8/1212026 Federal Home LN BKS CONS BD 5.180% 1012.125 DIE DTD 0412124 Callable 01/2126 @ 100.000 Moody Rating Aaa S & P (Piper Sandier& Co.) 6.180% 4/7J2024 1012/2026 Federal Home LN BKS CONS BD 6.126% 03127126 BIE DTD 03128124 Callable 12127124 @ 100.000 Moody Rating Aaa S & P (Piper Sandler & Coj 6.126% 41212024 312712026 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (TrustlDebt Service Fund) Varies Varies Varies Fiscal Agent Funds- Agency jTrusVDebt Service Fund Varies Varies Varies 2,000,000,00 2,000,000.00 2,000,000.00 1,989,260.00 6,500,000.00 6,500,000.00 6,500,000.00 6,524,605.00 2,000,000.00 2,00,0,000.00 2,000,000,00 1,999,240,00 7,000,000,00 -t,000,000.00 7,000,00000 6,997,900.00 7,000,000.00 7,000,00000 7,000,000.00 7,011,830,00 7,000,000.00 7,000,00.00 7,000,000.00 7,001,470X0 31,500,000.00 31,600,000.00 31,600,000.00 31,624,206.00 3,967,056.19 3,967,056.19 3,967,066.19 3,967,066.19 6,188.68 6,188m 6,188.58 6,188.58 3,973,24477 3,979,244,77 3,973,244.77 3,973,244.77 $ 69,856,309.67 69,856,309,67 $ 59.1156,309.67 59,861,964.67 Total Investments 69,856,309.67 Cash with BMO City Checking (General) 2,394,398.30 City Miscellaneous Cash {WIC, FIR) 264,766.12 CNG Station 144.66 Housing Authority 715,794.65 Money market Plus 3,663,312,64 Successor Agency 69,529A0 Total Cash with BMO 7,107,935,77 Investment Brokerage (Cash & Cash Equivalents) 18,512,649.99 Total Cash and Investments 95,476,795.43 CITY OF BALDWIN PARK TREASURER'S REPORT 913012024 * Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was Investment maturities and no purchase transactions made for the month of September 2024 and no depositstwithdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all Investments are in compliance to the City's Statement of Investment Policy. Approved by: Director of Finance ITEM NO. 3 FROM: SAID GABRIEL "" b DATE: �n JA+Ww SUBJECT Honorable Mayor and Members of the City Council Shirley Quinones, Chief Deputy City Clerk October 16, 2024 Meeting Minutes of October 2, 2024 SUMMARY The City Council held the following meetings on October 2, 2024; Special City Council Meeting and Regular City Council Meeting. RECOMMENDATION It is recommended that the City Council approve the following meeting minutes of the Special City Council Meeting and Regular City Council Meetin held on October 2, 2024. FISCAL IMPACT There is no fiscal impact associated with this item. ALTERNATIVES None LEGAL REVIEW This report does not require legal review. ATTACHMENTS 1. Meeting Minutes of October 2, 2024 Page 1 / 1 • � y These minutes are presented in Agenda order. CALL TO ORDER The meeting was called to order at approximately 6:03 p.m. by Mayor Pro Tern Ayala. ROLL CALL City Clerk Saenz performed roll call: Tk4F'k4RFR C Council Member Alejandra Avila (present) Council Member Daniel Damian (present) Council Member Monica Garcia (arrived at 6:21 p.m.) Mayor Pro Tern Jean M Ayala (present) Mayor Emmanuel Estrada (absent) Emmanuel J. Estrada Jean M. Ayala Alejandra Avila Daniel Damian Monica Garcia PUBLIC COMMUNICATIONS Mayor Pro Tem Ayala opened public communication at approximately 6:04 p.m., the following spoke: 1) Camilla Troung 2) Christina 14ortado 3) Robert Ontiveros Seeing no one else wishing to speak, public communications was closed. OPEN SESSION/STUDY SESSION RECESS CLOSED SESSION 1. Conference with Legal Counsel — Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: A. Case: K8 Investor Holding, LLC vs City of Baldwin Park NO REPORTABLE ACTION Case No. 2:23-CV-02428-SVW(PVCx) ADJOURNMENT The meeting was adjourned at approximately 7:07 p.m. by Mayor Estrada. Christopher Saenz, City Clerk Emmanuel J Estrada, Mayor APPROVED: October 16, 2024 Mayor Emmanuel J. Estrada Mayor Pro Tern Jean M. Ayala Councilmember Alejandra Avila Councilmember Daniel Damian Councilmember Monica Garcia These minutes are presented in Agenda order. CALL TO ORDER The meeting was called to order at approximately 7:05 p.m. by Mayor Estrada. INVOCATION The invocation was led by Pastor Flores. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Estrada. ROLL CALL City Clerk Saenz performed roll call: MEMBERS: Council Member Alejandra Avila (present) Council Member Daniel Damian (present) Council Member Monica Garcia (present) Mayor Pro Tern Jean M Ayala (present) Mayor Emmanuel Estrada (present) REPORT FROM CLOSED SESSION City Attorney Tabares announced that the City Council met in closed session and all the Councilmembers were present except for Mayor Estrada and there is no reportable action. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS Brielle Salazar, Regional Housing Trust Manager presented the 2024 San Gabriel Valley Council of Governments (SGVCOG) Updates. Valley County Water District General Manager, Jose Martinez, presented Water District Updates. PUBLIC COMMUNICATIONS The Mayor opened Public Communications at approximately at 7:30 p.m. the following spoke: 1) Denise Tornatore (email) 2) Irma Morales 3) Greg Tuttle 4) Thomas Kerry 5) Abel Seeing no one else wishing to speak, public communication was closed. CONSENT CALENDAR City of Baldwin Park's Warrants and Demands Motion ratify the attached Warrants and Demands Register. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA. 10-2-2024 City Council Regular Meeting Minutes Page 1 of 4 2. Meeting Minutes of September 1.8, 2024 Motion approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, Finance Authority Meeting and the Housing Authority Meeting held on September 18, 2024. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA. 3. Approval of a Master Services Agreement with OpenGov Inc., for the Implementation of an Asset Management Software System for the Department of Public Works Motion to: 1. Approve the cancellation of OpenGov's Budgeting and Planning software module and authorize the implementation of OpenGov's Asset Management software including the transfer of remaining budgeted funds and contract credits to be applied towards implementation and subscription costs for the new system; and, 2. Authorize the Mayor to execute the Master Services Agreement, and related documents with OpenGov in an amount not to exceed $175,200.00 for an initial term of two years and four months, with additional three one-year renewal options for the implementation and subscription of the Asset Management software including annual fee for integration with the Government Outreach GoGov portal; and, 3. Authorize the Director of Finance to make all necessary appropriations and budget amendments for the term of the Agreement. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA. 4. Approval of Resolution No. 2024-044 for a One -Time City Hall Closure Motion to: 1. Approve Resolution No. 2024-044 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, approving a one-time City Hall closure from December 23, 2024 through January 3, 2025, and authorizing qualified employees time off during the Holidays"; 2. Approve the cancellation of the City Council Regular meetings on the following dates: - December 18, 2024, January 1, 2025 and July 2, 2025 3. Direct the CEO to provide adequate notification to the public and take appropriate measures to ensure City Emergency Response Operations remain uninterrupted during the closure. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA. 5. Adoption of Resolution No. 2024-045 Requesting the California Insurance Commissioner, State Legislature, and the Governor take Emergency Action to Strengthen and Stabilize California's Marketplace for Homeowners and Commercial Property Insurance It is recommended that the City Council adopt Resolution No. 2024-045 entitled "A Resolution of The City Council of the City of Baldwin Park, California, Requesting the California Insurance Commissioner, State Legislature, and the Governor take Emergency Action to Strengthen and Stabilize California's Marketplace for Homeowners and Commercial Property Insurance." MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA. 10-2-2024 City Council Regular Meeting Minutes Page 2 of 4 6. Award of Contract for City Project No. CIP 24-001-55027 — Morgan Park Restroom Improvements Staff recommends that the City Council: 1. Determine that the bid submitted by CO Brothers LLC is a non -responsive bid; and 2. Approve and award the construction contract to Corral Construction Development, Inc. of Commerce, CA in the amount of $403,039.00; and, 3. Authorize the Director of Public Works to negotiate and execute an agreement with the City's on -call consultants for construction management and inspection services in an amount not -to - exceed $34,258.00; and, 4. Authorize a 12% construction contingency in an amount not -to -exceed $48,365.00; and 5. Authorize the Mayor and City Clerk to execute the contract with Corral Construction Development, Inc. MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA. 7. Purchase of Additional Gym Equipment for the Police Gym Facility It is recommended that the City Council 1. Approve the purchase of Fitness Equipment for $5,699.15 using the Police Grant Fund #271; 2. Authorize the Director of Finance to appropriate funds from Fund #271 and make necessary budget adjustments/transfers within the same fund. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA. PUBLIC HEARING — None REPORTS OF OFFICERS Approval of Contract with A -I Concrete & Construction Inc. for the McNeill Manor Senior Housing roof replacement and appropriate funds for the relocation of seven Public Housing tenants. Motion to: 1. Authorize Director of Community Development to Execute the Contract with A-1 Concrete & Construction Inc.; and 2. Authorize the Director of Finance to appropriate available funds in the order of Public Housing Fund #905, ARPA Fund #275, and Community Enhancement Fund #210 to pay as we go for part of tenant relocation assistance with an estimated cost of $94,000 for the relocation costs; and $165,000 (includes 10% contingency) to replace the McNeill Manor Senior Housing roof while the Housing Authority (HA) is processing an application for the HUDs Emergency/Disaster Grant and awaiting for insurance assessment; and to make necessary budget adjustments and create new account numbers. MOTION: It was moved by Daniel Damian, seconded by Monica Garcia to adopt Motion Passed [5 — 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA. CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION 10-2-2024 City Council Regular Meeting Minutes Page 3 of 4 Mf11 oulll►`[sIWK4Y1►e/IofnWK41116's1179I_unn0Itam II_I00n5[I111DoIf. mougUiUtool USIA, 1EM Mayor Estrada sought consensus from the City Council in directing staff to bring back an update on the Hometown Heros Military Banners. Councilmember Damian sought consensus from the City Council in directing Staff to install a camera security system and other safety measures at the recently dedicated Susan Rubio Zocalo Park and Civic Center Plaza to ensure its continued enjoyment by the community. Councilmember Garcia sought consensus from the City Council to have the email received from Denise Tornatore read. ADJOURNMENT The meeting was adjourned at approximately 8:17 p.m. by Mayor Estrada. ATTEST: Christopher Saenz, City Clerk Emmanuel J Estrada, Mayor APPROVED: October 16, 2024 10-2-2024 City Council Regular Meeting Minutes Page 4 of 4 ITEM NO. 4 FROM: SAID GABRIEL "" b DATE: �n JA,Ww SUBJECT Honorable Mayor and Members of the City Council Robert Lopez, Chief of Police October 16, 2024 Award of Contract to Starside Security & Investigations for the Police Department's Jail Facility Staffing and Support Services. SUMMARY This item will approve a Professional Services Agreement (PSA) with Starside Security and Investigative Services (Starside Security) to provide jail facility staffing and support services for the Baldwin Park Police Department. The agreement includes custody officer staffing, operational support, training, and compliance services for a three-year term. Starside Security is the current provider of these services and was the only proposer who met the minimum qualifications outlined in the Request for Proposals (RFP). RECOMMENDATION It is recommended that the City Council 1. Approve the Professional Services Agreement with Starside Security and Investigative Services for jail facility staffing and support services for a three-year term from December 1, 2024, through November 30, 2027; and 2. Authorize the City Manager to make non -substantive changes as approved by the City Attorney and execute the agreement. FISCAL IMPACT The proposed contract amount is $416,252.40 annually for each three years, totaling $1,248,757.20 for the initial contract term. This represents a cost reduction from the current annual contract cost of $443,504.21 for FY 2023- 24. Funds for this contract are allocated in the Police Department's annual budget under consulting services, 100- 30-370-51100-00000. BACKGROUND The City of Baldwin Park Police Department operates a municipal jail to fingerprint and book arrestees and transport them to local courthouses. To ensure the jail's efficient and compliant operation, the City contracts with a qualified security and staffing company to provide custody officer staffing and support services. The current contract for these services, provided by Starside Security, expires on November 30, 2024. In anticipation of this expiration, the City issued a Request for Proposals (RFP) for Jail Facility Staffing & Support Services on August 8, 2024, with proposals due by September 2, 2024. DISCUSSION The RFP outlined minimum qualifications for proposers, including experience, current contracts, financial stability, licensing, training capabilities, compliance history, background check capabilities, technology proficiency, and staffing capacity. Page I / 2 The City received two proposals in response to the RFP. After a thorough review, it was determined that only Starside Security met all of the minimum qualifications outlined in the RFP. Starside Security has provided jail facility staffing and support services to the Baldwin Park Police Department since 2016. Their performance has been satisfactory, demonstrating their understanding of the City's needs and their ability to meet the jail facility's requirements. Key aspects of Starside Security's proposal include: • Staffing: Commitment to provide fully trained custody officers 24/7/365, with a dedicated account manager and field supervisor. • Training: Comprehensive initial and ongoing training programs that exceed state standards, including specific training on Baldwin Park Police Department policies and procedures. • Technology: Use of advanced scheduling and timekeeping software to ensure proper staffing levels and accurate billing. • Experience: Over 20 years of experience in law enforcement support services, with current contracts in multiple Southern California municipalities. • Compliance: Full compliance with all required licenses, certifications, and insurance requirements. The proposed contract offers the city a cost -saving opportunity. Despite an increase in the base hourly rate for staff (from $21.00 to $22.50), the overall annual cost of the contract will decrease from $443,504.21 to $416,252.40, resulting in annual savings of $27,251.81. This cost reduction, coupled with Starside Security's proven track record and familiarity with the City's operations, make their proposal particularly attractive. Given Starside Security's qualifications, current satisfactory performance, ability to meet all requirements outlined in the RFP, and the potential cost savings, staff recommends awarding the contract to Starside Security for the three-year term from December 1, 2024, through November 30, 2027. ALTERNATIVES 1. The City Council may choose not to award the contract to Starside Security and direct staff to re -issue the RFP. This action would require extending the current contract to ensure continuity of jail services and may result in disruption of services if a new provider cannot be secured before the current contract expires. 2. Provide staff with alternate direction. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Professional Services Agreement. 2. Starside Security and Investigative Services Proposal Page 2 / 2 Consultant Services Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES CITY OF BALDWIN PARK PROFESSIONAL SERVICES AGREEMENT 1. PARTIES AND DATE. This Agreement is made and entered into this 02 day of October, 2024, by and between the City of Baldwin Park, a California municipal corporation ("City") and STARSIDE SECURITY AND INVESTIGATIONS ("Consultant"), a Stock Corporation (2185153 ) with its principal place of business at 1370 Valley Vista Drive, Suite 200, Diamond Bar Ca, 91765. City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties." 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing JAIL FACILITY STAFFING & SUPPORT services to public clients, is licensed in the State of California, and is familiar with the plans of the City. 2.2 Project. City desires to engage Consultant to render such professional services for the JAIL FACILITY STAFFING & SUPPORT SERVICES project ("Project") as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional JAIL FACILITY STAFFING & SUPPORT services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be for three (3) years, from December 01, 2024 to November 30, 2027 unless earlier terminated as provided herein. For Multi -Year, Automatic Renewal Not To Exceed Three Consecutive Years; The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than 2 (two] additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. -1- PROFESSIONAL SERVICES AGREEMENT Consultant Services Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES 3.2 Compensation. 3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed $416,252.40 per year without written approval of the City Council or City Manager, as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.2.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice. City shall, within 30 days of receiving such invoice, review the invoice and pay all non -disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever. 3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement. 3.2.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City. 3.3 Responsibilities of Consultant. 3.3.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon -2- PROFESSIONAL SERVICES AGREEMENT Consultant Services Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.3.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. 3.3.5 City's Representative. The City hereby designates Chief of Police Robert A. Lopez, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee. 3.3.6 Consultant's Representative. Consultant hereby designates Robert Coventry, COO or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.3.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.3.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the -3- PROFESSIONAL SERVICES AGREEMENT Consultant Services Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.3.9 Period of Performance. 3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above ("Performance Time"). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits "A" or "B" attached hereto, or which may be separately agreed upon in writing by the City and Consultant ("Performance Milestones"). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. 3.3.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non -performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party's performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, "orders of governmental authorities," includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement. 3.3.9.3 Should a Force Majeure Event occur, the non -performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation. Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement. 3.3.10 Laws and Regulations; Employee/Labor Certification. 3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause. -4- PROFESSIONAL SERVICES AGREEMENT Consultant Services Agreement JAIL FACILITY STAFFING 6LSUPPORT SERVICES 3.3.10.2 Consultant certifies that it fully complies with all requirements and restrictions of state and federal |ovv respecting the ernp|Oynn8nt Of Und0CUrn8n[8d 8|i8DS, indUding, but not limited to, the |rnrnigr8UOn Reform and Control Act of 1988, as may be amended from time to time and ahu|| require all auboonau|LanLa and aub-aubuunau|LunLatocomply with the same. Consultant certifies that ithas not committed o violation of any such law within the five (5) years immediately preceding the date of execution Ofthis Agreement, and shall not violate any such law @tany time during the term Ofthe Agreement. 3.3.10.3 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee orapplicant for employment because of race, re|igion, co|or, national ohAin, handicap, onoeatry. sex O[age. Such DoO-diSC[iDlination Sh@|| include, but not bg limited to, all @CtiVidSS [g|@tUd LO initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions ofCitv's Minority Business Enterprise program, Affirmative Action Plan or other related pnuAnannu or guidelines currently in effect orhereinafter enacted. 3.3.104 Air Quality. TO the extent 8pdic8be. CODSUK8nt must fU|k/ COrnp|y with all applicable |@vvS, nJ|eS and re0U|8UOnS in furnishing Or using equipment and/or providing ServiceS, including, but not limited to, 8DliSSiUDS limits and permitting requirements imposed by the South Coast Air {}U8|i&y Management City (GCACly0[]) and/or California Air Resources Board (CARB). Consultant shall indemnify City against any fines orpenalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement. 3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all aubuontroctora, staff, and employees fully informed of and in compliance with all |OC8|' state and f8d8n9| |8VVS. rU|8S and F8gU|8tiDOS that may inDp8Ct' or be implicated by the p8rfO[rD8nCH of the SHrViC8S iOC|UdiDg' without |inOitBUOO' all 8pp|iC8b|8 pPOViSiODS of the Citv'S ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. & 1251' 8t seq.); the California POrt8FCO|OgDH VV8t8[ Quality COOtn]| Act (Water Code Q 13000 8t seq.); and any and all [HgU|8tiOOS, pO|iCiHS' or permits iSSU9d pU[SU8Ot to any such authority. CODGV|tGDt must 8ddiU0O8||y COrOp|y with the |8wfU| n8quin8DleOtS of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are LOb8conducted, regulating water quality and storm water discharges. City may S98k damages from Consultant for delay in COnnp|8Ung the Services caused by Consultant's failure to C0rnp|y with the |8vvS. regulations and pO|iCi8G described in this 88Cti0n. or any other relevant water quality |@VV. rHgU|8tiOO' or policy. 3.310.8 Safety. Consultant shall 8X8CUte and Dl@iOt3iO its work SO8StO avoid injury or damage UJ any person Or property. In carrying Out its S8n/C8S. the Consultant Sh8|| at all dOl8S be in CO[Dp|i8OCC with all applicable |OC3|. state and federal |8VVS' rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. 3.311 Insurance. 3.311.1 Time for Compliance. CODSub8Dt Sh@U not CO[ODleOCe work under this Agreement until it has provided evidence satisfactory to the City that it has secured all -5- PROFESSIONAL SERVICES AGREEMENT Consultant Services Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause. 3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so. (A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CIS 00 01, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross -liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant's profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims -made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement. 3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies: (A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement. Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other -6- PROFESSIONAL SERVICES AGREEMENT Consultant Services Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (C) Professional Liability (Errors & Omissions): (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must "pay on behalf of the insured and include a provision establishing the insurer's duty to defend. (D) Workers' Compensation: (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers. 3.3.11.4 Primary and Non -Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions. 3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. 3.3.11.6 Deductibles and Self -Insured Retentions. Any deductible or self - insured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self -insured retention. 3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall -7- PROFESSIONAL SERVICES AGREEMENT Consultant Services Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. 3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. 3.3.11.9 Enforcement of Agreement Provisions (non estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder. 3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. 3.3.11.11 Additional Insurance Provisions (A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification. (B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. (E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of -8- PROFESSIONAL SERVICES AGREEMENT Consultant Services Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. (F) Consultant shall report to the City, in addition to Consultant's insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement. 3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant's subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant's compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City. 3.4 Labor Code Requirements. 3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations ("DIR"). Consultant shall maintain registration for the duration of the Project -9- PROFESSIONAL SERVICES AGREEMENT Consultant Services Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES and require the same of any subconsultants. 3.4.3 Compliance Monitoring. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant's sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant's performance of services, including any delay, shall be Consultant's sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant. 3.4.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.6 Indemnification. 3.6.1 To the fullest extent permitted bylaw, Consultant shall defend (with counsel of City's choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project -10- PROFESSIONAL SERVICES AGREEMENT Consultant Services Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney's fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers. 3.6.2 If Consultant's obligation to defend, indemnify, and/or hold harmless arises out of Consultant's performance as a "design professional" (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant's indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant's liability for such claim, including the cost to defend, shall not exceed the Consultant's proportionate percentage of fault. 3.7 General Provisions. 3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.7.2 Independent Contractors and Subcontracting_ 3.7.2.1 Use of Consultants. Consultant is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and Dynamex Operations West, Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services. Consultant may not provide the services through any independent contractor, subcontractor or subconsultant ("Subcontractor(s)") unless approved by the City as set forth in Section 3.7.2.2 below. Consultant represents and warrants that all personnel who perform the Services on Consultant's behalf are Consultant's employees, and that Consultant complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders. 3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor's use of further independent contractors, subcontractors or subconsultants without the City's prior written consent. 3.7.3 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the -it- PROFESSIONAL SERVICES AGREEMENT Consultant Services Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES respective parties may provide in writing for this purpose: Consultant: Starside Security & Investigation, Inc., 1370 Valley Vista Dr, Suite 200 Diamond Bar, CA 91765 ATTN: Robert Coventry, COO City: City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 ATTN: Enrique Zaldivar, City Manager Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.7.4 Ownership of Materials and Confidentiality. 3.7.4.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City's express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents. 3.7.4.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City. -12- PROFESSIONAL SERVICES AGREEMENT Consultant Services Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES 3.7.4.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City's sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant's seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re -use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant. 3.7.4.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted. 3.7.4.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.7.4.6 Confidential Information. The City shall refrain from releasing Consultant's proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information. Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney's fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non -appealable order by a court of competent jurisdiction requires that City release such information. -13- PROFESSIONAL SERVICES AGREEMENT Consultant Services Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES 3.7.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. 3.7.7 Attorneys' Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys' fees and all costs of such action. 3.7.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et sea. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City. 3.7.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.7.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project. 3.7.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.7.12 Assignment or Transfer. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 3.7.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease -14- PROFESSIONAL SERVICES AGREEMENT Consultant Services Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.7.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.7.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.7.16 No Third -Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.7.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.7.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City's Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.7.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.7.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.7.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. -15- PROFESSIONAL SERVICES AGREEMENT Consultant Services Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF BALDWIN PARK AND STARSIDE SECURITY & INVESTIGATIONS IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written. CITY OF BALDWIN PARK STARSIDE SECURITY & INVESTIGATIONS Approved By. Emmanuel J. Estrada Mayor Attested By. Christopher Saenz, City Clerk Approved as to Form: Norma Tabares Best Best & Krieger LLP City Attorney Robert Coventry Chief Operations Officer In Its: Printed Name: Its: Printed Name: -16- PROFESSIONAL SERVICES AGREEMENT Exhibit A - Scope of Services Starside Security and Investigation, Inc. (hereinafter "Contractor") shall provide the following services to the City of Baldwin Park (hereinafter "City") for the Baldwin Park Police Department Jail Facility: 1. Compliance Statement The Contractor shall comply with all applicable federal, state, and local laws, regulations, and standards, including but not limited to the Board of State and Community Corrections (BSCC) Title 15 standards and Baldwin Park Police Department (BPPD) Policy 900. The Contractor acknowledges that while providing staffing and support services, the ultimate responsibility for compliance with BSCC standards lies with the City`s Police Department. 2. Staffing and Personnel a. Provide qualified custody officers to staff the jail facility 24 hours a day, 7 days a week, 365 days a year, with the following staffing structure: • Jail Manager: Monday through Friday, 0800 hours to 1700 hours. • Custody Officers (Jailers): One (1) Custody Officer on duty at all times, providing 24- hour coverage daily, Sunday through Saturday. One (1) additional Custody Officer on duty Friday and Saturday, 2000 hours to 0400 hours b. Maintain a pool of fully trained custody officers to ensure adequate coverage for all shifts, including provisions for time off, sick leave, and other absences. c. When possible, ensure one female staff member is on duty or immediately available and accessible to female inmates at all times. d. Provide a dedicated Account Manager to oversee the contract and serve as the primary point of contact with the City. e. Ensure all custody officers are properly uniformed and equipped as specified in the proposal. f. Maintain at least one staff member on -duty at all times who is trained in first aid and CPR. g. Ensure all personnel meet the qualifications required by BSCC standards and BPPD Policy 900. h. Conduct thorough background checks on all personnel and ensure they obtain necessary clearances before assignment to the jail. i. Maintain staffing levels in compliance with BSCC Section 1027. 3. Training and Staff Development a. Ensure all custody officers complete the California Board of State and Community Corrections (BSCC) approved Adult Corrections Officer Core Course within one year of assignment to the Jail, as required by BSCC Section 1020. b. Provide Jail Supervisory Training in compliance with BSCC Section 1021. c. Deliver a minimum of 24 hours of annual continuing professional training for all custody officers, supervisors, and managers, as required by BSCC Section 1025. d. Conduct an 80-hour orientation program for all new staff, including: • Department of Justice Criminal Offender Record Information training • Fire and Life Safety training • Cultural and ethnic sensitivity training • Suicide prevention training e. Provide ongoing training on jail operations, including but not limited to Facility security, procedures, Inmate management, and classification, Use of force and restraint techniques, Fire suppression and emergency evacuation procedures, and First aid and CPR f. Maintain detailed records of all training completed by personnel and provide yearly training reports to the City. 4. Inmate Management a. Implement classification procedures per the facility's classification plan (BSCC Section 1050 and BPPD Policy 900). b. Conduct thorough booking procedures for all arrestees, including: • Proper documentation of arrestee information • Medical screening • Classification assessment to determine appropriate housing c. Implement protocols for managing special populations (e.g., mentally ill, suicidal inmates) as per BPPD Policy 900. d. Conduct routine visual safety checks on all inmates at intervals not exceeding 30 minutes, in compliance with BSCC Section 1027.5 and BPPD Policy 900. e. Document all safety checks in the jail log. 5. Safety and Security a. Implement and maintain strict safety and security protocols. b. Conduct regular security checks and inmate counts at least once per hour. c. Manage inmate movement within the facility. d. Respond promptly and appropriately to emergencies and security threats. e. Implement fire prevention practices and maintain fire detection and suppression equipment. f. Ensure proper key control and restricted facility access. g. Implement emergency procedures as outlined in BPPD Policy 900, including but not limited to: • Fire emergencies • Earthquake procedures • Escape attempts • Riots or disturbances • Hostage situations 6. Medical and Mental Health Services a. Facilitate inmate access to medical, dental, and mental health services as required. b. Implement appropriate procedures for managing inmates requiring special attention (e.g., suicidal, mentally ill, or violent inmates). c. Handle medical emergencies per BPPD Policy 900, including • Immediate notification of supervisory staff • Prompt provision of first aid when necessary • Arranging transportation to medical facilities when required d. Maintain confidentiality of medical information per HIPAA. 7. Food Services a. Coordinate with the approved food service provider to ensure timely delivery of meals. b. Serve meals per the approved menu and dietary guidelines. c. Maintain proper food storage and inventory control procedures. d. Ensure compliance with all applicable food safety regulations and BPPD Policy 900. 8. Transportation Services a. Provide regular transportation of in -custody arrestees to El Monte Courthouse as part of the standard contracted services. b. When necessary, provide transportation of in -custody arrestees to various other superior courts in the region, including the Pomona Superior Courthouse. Transportation to Pomona Superior Courthouse will be billed at an overtime rate outside the normal contract. BPPD agrees to be billed per hour at an overtime rate for these Pomona transports. c. Ensure all transport officers are properly trained and equipped for secure inmate transportation. d. Implement safety and security procedures for inmate transportation, including: Proper use of restraints Vehicle safety checks Communication protocols during transport e. Maintain detailed records of all inmate transports, including departure and arrival times, any incidents during transport, and the officers involved. 9. Documentation and Reporting a. Maintain accurate and detailed records of all jail operations, incidents, and inmate activities. b. Provide regular reports that are available to the Police Department on jail operations, including but not limited to: • Daily population counts • Incident reports • Use of force reports • Medical incidents • Maintenance issues c. Make monthly staffing reports available, including hours worked and any overtime. d. Ensure all documentation complies with applicable laws and regulations. e. Maintain confidentiality of inmate records per applicable laws and regulations. 10. Quality Assurance a. Implement a comprehensive quality assurance program to maintain high standards of service. b. Conduct regular internal audits and inspections of jail operations. c. Cooperate fully with any external audits or inspections conducted by the City or other authorized agencies. d. Develop and implement corrective action plans for any identified deficiencies. 11. Compliance with Industry Standards and Best Practices The Contractor shall: a. Comply with all applicable federal, state, and local laws and regulations governing jail operations, including but not limited to the Board of State and Community Corrections (BSCC) Title 15 standards and Baldwin Park Police Department (BPPD) Policy 900. b. Stay current with evolving standards and practices in the field of corrections and implement improvements as appropriate. c. Participate in regular evaluations and audits to ensure compliance with these standards and best practices. The frequency and nature of these evaluations shall be determined by the City. d. Provide documentation of compliance efforts and outcomes upon request by the City. e. Implement a continuous improvement process to enhance service quality and efficiency. f. Attend relevant professional development and training sessions to stay informed about current best practices in jail operations. g. Collaborate with the City to address any areas identified for improvement and implement corrective actions promptly. h. Maintain all necessary certifications and accreditations relevant to jail operations. The Contractor acknowledges that while providing staffing and support services, the ultimate responsibility for compliance with industry standards and best practices lies with the City's Police Department. The Contractor agrees to fully support and facilitate the City's efforts to maintain compliance and continually improve jail operations. Exhibit B - SCHEDULE OF SERVICES Starside Security and Investigation, Inc. (hereinafter "Contractor") shall provide services to the City of Baldwin Park (hereinafter "City") for the Baldwin Park Police Department Jail Facility according to the following schedule: 1. Contract Duration a. Start Date: December 01, 2024 b. End Date: November 30, 2027 c. Possible Renewals: Two (2) one-year renewals 2. Regular Staffing Schedule a. Jail Manager: Monday through Friday, 0800 hours to 1700 hours b. Custody Officers: • One (1) Custody Officer on duty at all times, providing 24-hour coverage daily, Sunday through Saturday • One (1) additional Custody Officer on duty Friday and Saturday, 2000 hours to 0400 hours c. Maintain a pool of fully trained custody officers to ensure adequate coverage for all shifts, including provisions for time off, sick leave, and other absences. d. Contractor will provide staffing up to 216 hours per week 3. Initial Training Schedule a. 80-hour Orientation Program: To be conducted by all custody officers before staffing the City Jail. To include: - Basic First Aid and CPR certification - Minimum four (4) hour class on handling criminal offender record information - Fire and Life Safety training - Other topics as determined by Contractor and City. b. The competency certification process is to be completed for each staff member as set by the City. 4. Ongoing Training Schedule a. 24 hours of annual STC refresher training for each employee. To be scheduled throughout the year to minimize operational disruption. b. Monthly training on selected subjects for all detention staff. Topics to be determined by the Contractor's Management Team. 5. Specialized Training Schedule a. Corrections Officer Core Course: To be completed within one year of assignment for new staff • Schedule to be determined based on course availability and staffing needs 6. Reporting Schedule a. Daily reports: To be submitted by 5:00 p.m. each day, if applicable b. Weekly reports: To be submitted by Friday each week, if applicable c. Monthly reports: To be submitted by the 30th of each month, if applicable d. Annual reports: To be submitted by June 30 each year, if applicable 7. Performance Evaluation Schedule a. Overall service evaluation: To be conducted annually, on or around the contract anniversary date The Contractor shall adhere to this schedule to the best of its ability. Any significant deviations or changes to this schedule must be communicated to and approved by the City in a timely ft-IYT I IIV Exhibit C - COMPENSATION Starside Security and Investigation, Inc. (hereinafter "Contractor") shall provide services to the City of Baldwin Park (hereinafter "City") for the Baldwin Park Police Department Jail Facility according to the following schedule: 1. Total Compensation The total annual compensation for services provided under this Agreement shall not exceed $416,252.40 as follows: 2. Rate Structure Billing will be at the following rates: BILLING WILL BE AT THE FOLLOWING HOURLY DATES: - CUSTODY Or�ibtk ,# *OVERTIME WILL BE BILLED IF EXTRASERVICE IS REQUESTED WITHOUT 48 HOUR NOTICE, OR ARE THAN CONTRACTED THEE VlEmERS ARE NEED, 3. Overtime Services Overtime rates apply for services outside the regular scope, including but not limited to: a. Transportation, when necessary, of in -custody arrestees to various other superior courts in the region, including the Pomona Superior Courthouse. Transportation to Pomona Superior Courthouse will be billed at an overtime rate outside the normal contract. BPPD agrees to be billed per hour at an overtime rate for these Pomona transports. b. Additional staffing for special operations approved by the City (e.g., probation/parole compliance operations, DUI checkpoint operations). 4. Invoicing and Payment The Contractor shall submit monthly invoices for services rendered. Invoices for overtime services must clearly indicate: a. Nature of the service b. Date of service c. Hours worked d. City approval reference Payments will be made as set forth in the Agreement. 5. Rate Adjustments The rates established in this Exhibit shall remain fixed for the duration of the Agreement unless otherwise agreed upon in writing by both parties. 6. Additional Services Any services not specified in Exhibit "A" or this Exhibit "C" shall be considered Additional Services. Compensation for Additional Services shall be negotiated and approved in writing before the services are rendered. The Contractor shall perform all services per the terms and conditions of this Agreement and shall invoice only for services rendered. 4 DETENTION SERVICES 0 SECURITY (ARMED d UNAPMED / PATROL) 0 PROTECTION + INVESTIGATION TRAINING LOCKSMITH Business Nan : Starside Security & Investigation, Inc. Business Address:Attn: Detention, Services Division 1370 Valley Vista Dr., Suite 200 Diamond B,x, CA 91765 Handling Office: Starside Detention Services Division Starslde Contacts: Robert Coventry, CPP Orlando Rose Chief Operations Officer Detention Security Services Division Contact Phone: Office - ellulr - 1 1 - 52 Contact mail.- r ;C�ve . tr st rs emc prose t s e Tay; ID: 91-2021957 Duns: -7 7 - 41 Cage Code: NAILS (Code)- 561.612 (Security Guards n atrolServices) 5 1 1 (Correctional Facility Operations) 561611 (Investigative Services) 561613 ore arService) 561621 (Alarm Systems, CCTV Install Monitoring) 561622 (LocksmithServices) 541690 (Security on ulti 151 dice Training) Type ot`ffins ness: Small, Woman -Owned, Minority Business 2 DETENTION SERVICES a SECURITY (ARKIEO1 UNARMED PATROL) 0 PROTECTION ® INVESTIGATION TRAINING LOCKSMITH City; of Baldwin Park, ail September 3, 2024 Attn.: Shirley Quinones, Chief Deputy Clerk 14403 Pacific Ave. Baldwin Park, CA 9170 . Quinones, Can behalf of Starside Security & Investigation, Inc,, I aria submitting this information in response to a request to provide a proposal for The City of Baldwin Park Jail. Stride Security & Investigation, Inc. (Starside) respectfully submits our proposal in response to the request as outlined below. Attached requirements, our submission package includes a Cover Letter i Executive Summary, a PDF document containing our ley Personnel Resumes„ our Transition Plan, and Pricing. Starside's provided contract documentation for this section is as follows: DUNS: 0-778-6441 IRS Tax Ifs: 91- 021go7 Experience in Detention: 12 Years, Security over 30 Incumbent at City of Baldwin Park ,fail since 12/2020 Starside can maintain consulting at the Baldwin Park Jail for an annual fee of 416,252 I00 Starside's provided licensing documentation for this section is as follows: CA'Private Patrol Operator License (PPG 14220 CA Locksmith Company Loc 4684 CA Peivat lnvesti ator License PI 22219 CA Training Academy Firearms TFF 1279 Starside has a proven track record of outstanding detention guard services, hospital escort and public/detainee protective services for multiple agencies including the United States Marshals Service (USMS), the Federal Bureau of Investigation, (FBI), Drug Enforcement Administration (UEA), Homeland Security & Investigation (HSI) and Department of State Hospitals (California). Starside Detention Services Division (DSD) currently transports detainees to and from the San 'Ysidro and Otay Mesa Ports of Entry on the United States/Mexico Border to various prisons and holding facilities. Our services also include transportation to and from the hospital, including medical appointments and court appointments. Our corporation also provides constant visual contacton the detainee until Starside transports them back to the USMS Cell Block or prison. I feel Starside Security & Investigation has gained invaluable experience working securing detainees for USMS, HSI, ATF, DEA and the FBI and would be a great fit for this procurement for the City of Baldwin Park for Booking, Mail and Transportation Services. Starside has been a government contractor since 2406 and is on the System for Award Management (SAM). Starside has provided Armed & Unarmed Security at Government Facilities, such as Parker loam (California l Arizona Border) from 2004 — 2014, Millennium Space Systems (Top Secret Officers), The Federal Aviation Administration (John Wayne Airport Tower) and the International Boundary Water Commission (Mexico Border I Nogales, AZ). The experience protecting Government Facilities, in a contractual capacity with The USMS and HSI, as well as our close relationship with the City of Baldwin Park. Our current contracts include 3 I ETEN110N SERVICES * SECURITY (ARm /UNARMED/PAi`ROL) 0 PROTECTION e INVE TICAMN o TRAINING & LocKsMITH approximately 150,000 annual hours of Detainee and Transportation services making Starside Security & Investigation, Inc a great choice for this procurement. Starside is the Incumbent and will maintain the jailers. Starside's Detention Security Services Division Office in our Corporate Headquarters will be the lead office in -charge of this procurement. Starside's Detention Services Division is led by me, (Starside's COO), Starside's Director of Detention Security Services Division„ (DSSD) Mr. Orlando Rose, DSSD Manager and Project Manager, Mr. Christopher Chae, and Stride's Project Manager, Mr. Jonathan 'i resick. These team members„ with extensive experience in jail operations, detainee transportation, booking, and corrections management are proposed as the Project Management Team for this procurement. Starside has positioned itself to help Federal, State and Local Law Enforcement Agencies keep Sworn Law Enforcement Officers providing other law enforcement duties by contractually performing the duties of transporting and securing detainees in their municipal jails. Starside is one of the few Government Contractors that has successfully managed detainees and eliminated the need for Sworn Officers to staff municipal jails and transport and guard detainees. Starside has all necessary and required licensing in California and is a locksmith and Firearm Training Facility. Starside is truly a full -service company; we take our job very seriously and subscribe to the principles of Honor, Respect, Duty and Service. Starside is a Small, Woman Owned Minority Business that has been entrusted to protect high value targets, personnel, and detainees over the yearn.. Starside only hires a small percentage of applicants and is proud to use a high percentage of former Military and Retired Law Enforcementfor its Detention Service Division. These Custody officers and Detention Transportation Officers have a higher degree of discipline„ excellent uniform presence, extensive detention security knowledge and the commitment to give The City of Baldwin Park, Starside employees undergo a government level background and are cleared to work by the LISMS, ICE or NISI to handle detainees. Starside will continue working with the City of Baldwin Park Police Department to continue the clearance process for all Mail employees. All Jail, Custody and Detention Services personnel are also given a Minnesota Multiphasic Personal Inventory (MMPI) Psychological Assessment to assure they have the integrity and values to carry out their professional duties. It would be a pleasure to continue serving the City of Baldwin Park; if I can be of any assistance, or if I can provide further information, please contact me at Starside's Corporate Headquarters at'(909) g -g gg or on my mobile phone at (909) 762-2001., 1 look forward to hearing from you and am excited about the opportunity to continue providing the City of Baldwin Park with the same professional Jail Facility Staffing and Support Services that Starside is currently providing, Starside is ready to provide the requisite professional staffing, and an approved team of replacement Custody Officers and the equipment needed. -I thank you for this opportunity and hope that I get to continue our good working relationship with you and the rest of your team. Sincerely, Robert J Coventry, CPP, CBM, CHS (111) Chief Operations Officer (COO) 4 DETENTION SERVICES 0 SECURITY (ARmr:o1UARMeD/PATRoL) 0 PROTECTION 0 INVESTIGATION TfWMNG LoCKSWTH EXPERIENCE AND PAST PERFORMANCE Budget constraints in the municipal jail system leave Correctional Officers and Law Enforcement Agencies unable to provide adequate protective services to the public including jail operations, prisoner transportation and protection. Private Detention is the only alternative in providing a professional uniformed presence to prevent escape and protect both the public and the persons arrested in municipal jails. A professional reliable, uniformed detention services company like Starside helps eliminate costs involved with overtime and taking professional City of Baldwin Park Police Officers away from their primary law enforcement functions. The following is a summary of the leadership and focus of Starside's Detention Services Division„ (DS ). *Starside's management and executive staff will be actively involved in the supervision and operation of the Custody Officers assigned to the City of Baldwin Paris. Mr. Orlando Rase, Starside's Detention Services Manager, is a former San Diego Police Officer and has been with tarside for over 7 years, managing all of Starside's Custody Accounts. Starside's COO MR Robert Coventry started his career in the Army as an Infantry Squad Deader and is a Court Qualified Expert Witness in Use of Force, Security Management,Jail and Custody Operations. * Starside staffs a Detention Supervisor 2417 to respond immediately to inquiries from clients and Custody Officers and to provide additional staffing if the need arises. The Supervisors are led by two Assistant Managers, both of whom have an incredible track record of custody and detention service, - Mr. Orlando Rose, a former San Diego Police Officer has been with Starside for over B years in a supervisory male, with managerial experience in jail operations, booking, and processing. The following are Starside's proposed leadership team for the City of Baldwin Park. Transition Manager 1 Executive Mr. Robert Covent , CPP Detention Services Division Director Mr. Orlando Ruse Detention Services Division Mana er Mr, Christo he'r Ch e Detention Services Division Asst. Manager Mr. Michael Boom Baldwin Park Jail Account Managtr A highly ualified City approved Manager 5 DETENTION SERVICES 0 SECURITY (ARMED/ UAED/PArRoL) 0 PROTECTION a IE nGATION a TRAINING LOCKSMITH Starside has them posted at all accountsfor easy access. Starside maintains the appropriate staffing levels to ensure the safety and security of inmates, staff and visitors. Inmate management procedures: Starside assts with inmate booking procedures, including fingerprinting and photographing, as directed by jail facility staff. Starside also transports inmates to various counties for court Monday through Friday. Starside maintains accurate records and logs of all Jail activity as required by the city. Starside uses the latest Jail management software and has passed all inspections with a 100% rating. Communication Management Plan: Starside maintains open communication with The City' of Baldwin Park Police Department, and Jail Management and plans to have monthly ;meetings with the Jail Commander and other designated representatives of the City of Baldwin Park Jail, Starside's directors and management are available 24/7 for the city of Baldwin Park and can respond immediately to any inquiries or questions, V Quality Assurance Plan: Starside has Policies and Procedures that have been implemented and strictly adhered to, Starside's COO has access to the Jail 24/7 and is committed to perform spot checks on staff in person as well as telephonic checks at least daily. Starside has 24/7 supervision that will be available for all Custody Officers if they have any questions regarding the Care, Custody and Control of inmates. Starside maintains the scheduling, handles payroll and human resources for all Custody Officers assigned to the City of Baldwin Park. Project Organizational Chart: Starside is a very organized corporation, that runs lean and mean, Starside is not top heavy, and all supervisory staff work together to support the mission. r. Robert Coventry, OPP Starside's Chief operations Officer Mr. Orlando Rose Detention Services Division Director Per. Christopher Ohae Detention Services Division Manager Cyr. Michael Room Detention Services Division Assistant Manager Vacant Britt be fitted by Oct 'Batdw n Park Jail Manager Custody; officers Baldwin Park fait 7 t DETENTION SERVICES a SECURITY (ARMED iUNARMED/ PATROL) 0 PROTECTION 0 INVESTIGATION * TRAINING e LOCKSMITH Wiry Star de? Starside is the incumbent at Baldwin Park Jail since December 2020 and is fully capable of performing 100% of program requirements as we are experienced in inmate care custody and control, transportation, and safety assurance -- qualities emphasized in our flour years of experience as the incumbent. With over 12 years of experience supporting the objectives of this specific Request for Proposal, we understand exactly what is required to support Baldwin Park in all business functions spanning from managing the day-to- day operations of the Jail to supporting the city°s long-term strategic objectives: 8 Uperlencoa and Past Performance �Exper'tene'6.tions Coromphity Outreach Five References� Three most relevant references (other than isaidwin ParkJail) --�USMSSanDieg6,(USMS) The�GEO Group, (GEO) Homelaestigation, (HSI) ost Breakdown (PerYeae) 'Training andTransition Transition verificati6ii'of training utline Training Oul "city Jah Outilhe Adult First AidjUR STC C6 rtectio Officer Coretourse (200 Hours) Manager and Administrator Course . ........... . .. 80 Hour Orientation Week I ounne Week 2 Outline Orientation Checklist (80 Hours) Annual training program descriptions 24Ilq ��Key Personnel NetentionSetvicesDivision Director, Mr.OrlandoAose� III Detention Services Division'Assistant Manager. Mr. Michael Boom . ......... .... SeiNnspection Checklist Ceftified Jail Officer Training . . ........... ..... ... I l'Certificate of Insurance �Pirlvate Patrol Operator License (Security Company) Private Investigat&1icense 11cicksmith Company License �City of Baldwin Park Professional Services Agreement 9 W , KIN&` DETENTION SERVICES 0 SECURITY (ARMED/ UNARMED I PATROL) 0 PROTECTM 0 INVESnGATIO TFW G LocKS IT ExPERIENCE AND QUALIFICATIONS. Starside is the Incumbent at the City of Baldwin Park Jail and has numerous state, local and federal accounts guarding Inmates /detainees and transporting them to facilities throughout Southern California. Starside's Detention Services Division is led by Starside's Licensee and Chief Operations Officer, (COO) Mr. Robert Coventry, CPP and Mr. Orlando Rose, Mr. Rose is a farmer San Diego Police Officer and Has been with Starside as a Program Manager for over 8 years. Starside started performing detention services in December 2013 and has over 150 Detention Officers and Transportation Officers to fill any vacancies and 2 Reserve Custody Officers Starside would like to maintain of the jail. Starside is proposing to maintain Starside's incumbent staff, with a new highly qualified Mail Manager. Starside also proposes to utilize Starside Detention Officer Supervisors and Starside's Corrections Field Training Officers to make sure the training at the Baldwin Park Mail exceeds Title 15 and any requirements The City of Baldwin Park has on the Statement of Work. Starside Security & Investigation, Inc., is in Diamond Bar, CA, where the Los Angeles, San Bernardino and Orange Counties meet. This affords Starside's Executives the flexibility to perform unannounced site visits to accounts in Southern California and the proximity to Baldwin Park is a huge benefit. Starside has a Private Patrol Operators License, Private Investigators License, and Locksmith License in California. Starside in incorporated in California and Ms. Yvonne Coventry is the sole shareholder, making Starside a Woman, Minority Owned Small Business. Starside has superior references and the knowledge and experience to perform above expectations. Starside years' Experience -in Corrections Detention Security.and over 30 years of High -Profile 10 DETENTION SERVICES SECURITY (ARMED I UNARMED I PATROL) 0 PROTECTION ION a INVEST1GATION o TRAIN04G LOCKSMITH but also helps them know that someone cares For their needs, and believes in their potential. Your kindness also makes nee smile and motivates one to continue to give back to my students so that they can go forward to become wonderful individuals who find success in their Future. I appreciate and value you -thank you! With gratitude, Ms. I ittlaus Dear Starside Security Yvonne Coventry, Thank you for making this project happen. I am so excited to tell my students that they will have the necessary supplies for my class this year. Your generosity warms my heart and made my day. I cannot thank you enough, I did not think that this project would be funded in time. With gratitude, Mrs. I osewit REFERENCES: Account Name Phone Email City of Baldwin Captain Joshua Hendricks 26) 81 - a 28 jhendricks@Baidwinpark.com Park Jail Project Size Type of Services Start Date Description 400,000,00 Jail Manager/ Jailers 1 i O 0— Starside provides Custody Approximately / 0 4 Officers and Transportation to (fluctuates various courts in the region for because of Fray the City of Baldwin Park to to to include Pay to Stay. Account Larne Phone Email USMS San Diego Kris Stephens, DUSM (19) 778-6752 Kris.stephens@usdoj.gov J Texas Project Size Type of Services Start Date Description 33,800,000.00 Detention Officers J Transportation 1 /2013, Starside provides [detention Officers Current 2020 — Officers and Transportation 2025 Officers to the United States Marshals Service in San Diego, Callas, Albuquerque, Phoenix, Austin, Tyler, Houston and San Antonio 12 DETENTION SERVICES a SECUPM (ARMED] UNARMED / PA'rROL) 0 PROTrECTION a IWESTIGATION e TRAINING Lo KSWTH f) Duration of providing Service: Starside has had this account since 1 / 01 (g) relationship to client: Starside is the Prime Contractor (h) Contact name, position, entity name, telephone number, fax number, and email address for each project: Kris Stephens, Deputy United States. Marshal (:g) 778-6752 kris.stephens@usdoj.gov Client Name The CFO Croup, (GE ) a) Pole of Firm: Provide Armed Detention Officers for Transportation and hospital watch'for The Geo Croup, (o) Dollar Value of Services: 4,250,000.00 (Annually) (c) Dollar Value of Fee: (d) Description of Services: Starside provides Armed Detention Officers to performs hospital watch on federal detainees assigned to CFfl's Facility in San Diego and Imperial County. Starside also transport inmates / detainees from Imperial County facility to the hospital and t San Diego if needed. (e) Staffing: This is as needed, Starside has over Sg Detention` Officers Assigned to this account (f) duration of providing Service: Starside has had this account since'9/19 g) Relationship to client: Starside is the Prime Contractor (h) Contact name, position, entity name, telephone number, fax number, and email address for each project Christopher Carney, Chief of Security ( 9) g- 4 ccarne, , eu ra as c m 14 1 DET NTION SERVICES 0 SECURITY (ARMED/UNARMED iPATROL) 0 PROTECTION 0 INVESTIGATION * TRAINING r LOCKSMITH Client Name Homeland Security & Investigation, (HSI) Immigration and Customs Enforcement, (ICE) Department of Homeland Security, (DH ) (a) Role of Firm: Provide Unarmed and Armed Detention Security Officers and Armed Transportation Officers t transport federal detainees for Homeland Security. () Dollar Value of Services, 3,400,000.00 (c) Dollar Value of Fee: () Description of Services: Starside provides Armed Transportation Officers to transport detainees arrested by HSI. Starside transports to facilities in San 'Diego and Imperial Counties. Starside receives detainees from the US/Mexico Border or any field office as needed. Starside processes, searches accounts for property, bags property and deposits cash into detainees account when processing. Starside transports detainees that are rejected from the facility or if they have to go to the hospital and provides Unarmed and Armed Security Detention Officer, (e) Staffing: This is as needed, Starside has over 25' Detention Security Officers assigned to this account f) Duration of providing Service: Starside has had this account since "7 01 () Relationship to client: Starside is the Prime Contractor (h) Contact name, position, entity name, telephone number, fax number, and email address for each project: Cynthia Manalo, Contract Officer (619) 2 7-7 10 cynthi .man lop ce.dhs.goy 16 R, DETF"ON SERVICES 0 SECURITY (ARMED I UARMED/PA7ROL) PROTECTION 0 INVE TIGAT*N TRAINING LoC1 SMITH Baldwin Park City Jail Operations (Starside SecurityI I iPark) DatedBudget Proposal , 2024 BASE PERIOD OPTION YEAR 1 OPTION YEAR 1 1 --11 / / 1 1 -- / / /11 -11/30/27 STAFFING 4 ,0 4.00 342,024,00 342,0 4.00 CUSTODY OFFICERS 4 FTE'S PLUS ACCOUNT MANAGER SALARIES, BENEFITS, CERTIFICATION INSURANCE 33,0 4.00 $33,624.00 33,6 4.00 OPERATING COST $40,604.40 40,004.40 $40,604.40 TRAINING PERMITS FI CATION ��'++CERTIFICATIONS ��RTy�I t.1, USA INMATE FOOD CONSULTING FEE (lZ %) TOTAL PERIOD , , , BILLING ILL BE AT THE FOLLOWING FAIRLYRATES: * ACCOUNT MANAGER SALARY I 80,000 PER YEAR *OVERTIME WILL BE BILLED IF EXTRA SERVICE IS REQUESTED WITHOUT 48 HOUR NOTICE, CFI IF MORE THAN CONTRACTED STAFF MEMBERS ARE NEED. 17 DETENTION SERVICES I+tRi"i"Y (ARMED IUNARMED/ PATROL) 0 PROTECTION INVEs'nGATION o TRAINING e LocKsmITH ACCOUNT MANAGER IS A SALARIED POSITIONS. ALL STAFF WILL BE MAINTAIN THEIR HEALTHCARE LIP TO 00 PER MONTH, 80 HOURS OF VACATION AFTER 1 YEAR, 56 HOURS OF SICK TIME. AFTER 1 YEAR. ALL PAY FATES ARE MINIMUMS. THE ACCOUNT WILL BE STAFFED AS REQUESTED UP To 216 HOURS A WEEK ' .ACCOUNT MANAGER WILL WORK MONDAY THRU FRIDAY, 080 - 1700 TO HANDLE ANY ISSUES, AND MONITOR THE COURT TRANSPORTS. AND WILL AVAIL HIMSELF CAN WEEKENDS IF NEEDED. CUSTODY OFFICERS: SUNDAY THRU SATURDAY 24 HOURS FRIDAY AND SATURDAY AN ADDITIONAL MAILER FRom 2000 -- 0400 HOURS MIGHT FLUCTUATE DUE TO TRAINING AND DEMAND PROPOSED INCUMBENT STAFF: STARSIDE iiil"ILL DEEP ALL OF OUR INCUMBENT STAFF, INCREASING THEIR PAY FROM 1 TO 22.50 AND HIRE A QUALIFIED JAIL MANAGER TO REPLACE JULIO MARTINEZ, WHO STARTED A COMPETITIVE COMPANY. ALL OF STARSIDE'S INCUMBENT EMPLOYEES HAVE A CALIFORNIA GUARD CARD,AND HAVE PASSED ATARSIDE'S DETENTION SECURITY SERVICES DIVISION BACKGROUND UND 18 DETENTION SERMC S 9 SECURITY (ARMED I UNARMED I PATROL) 0 PROTECTION a INVESTIGATION 0 TRAINING LocKSWTH TRAININGI I Starside Security & Investigation, Inc., (Starside) enthusiastically embraces all training requirements that would be requested by the Baldwin Park City Jail. The Jail Administrator, Jail Supervisor and Jailers will receive all training in accordance with the standards established by the Corrections Standards Authority, as set forth in the California Code of Regulations, Title 15, commonly referred to as the Standards and Training for the Corrections Program (STC). Starside will Dire individuals for the two (2) openings at the City of Baldwin Park Mail who possess the necessary training and will ensure all staff completes the Corrections Officer Core Course training within one year of the assignment to the City's Jail, We assure the City more than 0% of all staff assigned to the Jail will have completed the "acre Course." Starside's Chief Operations Officer Mr, Robert Coventry, CPP and Starside's Detention Project Manager bath sit on the Orossmont College ,Advisory Board for the Adult Corrections Core Course and help develop new procedure and review the training curriculum for Grossmont College and would use the curriculum for Baldwin Park Jail. As rioted previously in this proposal, we have many highly trained, motivated staff currently working at our Southern California Detention Division who have expressed their desire for reassignment. Should we be offered the contract, we anticipate absorbing the Incumbent staff - fully trained and recipients of all Title 15 certifications - to the City for review. Each employee will not only receive (orpossess) the initial STC program but will receive 24 hours of STC refresher training on an annual basis. Starside utilizes an external resource with appropriate certifications for providing the STC program competencies, Orientation Training and On -The -Job Training are clearly, described in the Proposal. Should the Baldwin Park City Jail state requirements for some; Orientation Training to be completed concurrently with actual service, we prefer to conduct an 0-hour Orientation Program in which all staff designated for assignment to the City's Jail would attend: The 0-hour program with all staff 'in attendance offers several benefits: High duality uniform training for all staff Opportunities to build cohesiveness and teamwork Offers an efficient approach in which instructors address specialty topics and capture all staff in one session Staff gain better understanding of the company's and City's expectations through exposure to questions and discussion Ultimately, training as "one team' results in better performance for the City Police Department As part of the 80-hour orientation program, Starside will ensure an approved vendor, endorsed by the American Red Cross or American Heart Association, conducts a Basic First Aid and CPR course and that all staff are certified in Basic First Aid/CPR during the Orientation. All Orientation training participants will complete a minimum four (4) hour class on handling criminal offender record information. Starside acknowledges the City must conduct this training and upon 1 t DETEN,nON SERVICES 0 SEC RM (ARMED IUNARMED IPATROL) 0 PROTECTION 0 INVESTIGATION e TRAINING LOCKSMITH Staff are expected to demonstrate the knowledge and the actual, hands-on skills to progress to level in which they are certified as completely competent in all job tasks. t the ity's Jail, we plan to use Orlando Rose„ Director Jail Operations and a highly qualified Jail Administrator to provide OJT training using Starside's Fuld Training Officers. Staff will demonstrate skills in a variety of jail work' procedures before they are certified as fully competent by Starside standards. We will complete the OJT training for all staff using the innovative Fuld Training Officer process within two weeks of the contract's service start date, Attached is a' Training checklist that will be completed for each staff member to certify their competency in all Mail work responsibilities Beyond Orientation and On -the -Job Training, Starside will continue to meet all annual training requirements. Attached is a proposed training program to meet the requirement for 24 hours of annual training. Starside continually trains our jail and detention staff, Starside's Project Management Team picks a subject monthly and all detention staff is trained on that subject, we use this monthly training to refresh staff and to keep up to date on important real time corrections issues. Moreover, in keeping with Starside's philosophy we will maintain a career development plan for each of our staff assigned to the ity's Jail to identify goals for everyone. We will also develop goals for the collective staff to foster the best performance possible. 1 DETENTION SERVICES 0 SECURITY (ARMED/ UNARMED l PATROi) ;0 PROTECTION + INVESTIGATION e Tf?AININC & LOCKSMITH Transition As noted in the description of how Starside will continue to train our employees to operate the City of Baldwin Park Jail Facility, we hope the city would approve our proposal to include an on -site Jail orientation during the -hour Orientation Training program. We believe two shot sessions during Orientation, perhaps each session about2-4 hours in length of time, would provide adequate familiarization for a seamless transition. Please keep in mind we express this high level of confidence knowing we will possibly be assigning high -quality staff from currently operating jails (subject to the City's approval), Starside will rely on our close partnering with the Baldwin Park Police Department to assist in matters involving shared information or support, to include.' Starside requests Point of Contact for communicating issuesaffecting Jail operations Starside requests access to the latest tail manual for areas requiring policy/procedural reliance, Starside has one but needs to confirm it is the latest Starside requests inclusion of Police Department activities affecting Mail operations Starside requests courtesy notifications of pending auditslinspectil nsltours of the Jail 22 DETENTION SERVICES SECURITY (MmE a f UNARMED d P tROL) 0 PROTECTION INVESTIGATION TRAINING LOCKSMITH TRAINING OUTLINE CITY JAILS TRAINING OUTLINE ADULT FIRST -AID & CPR COURSE — 6 HOUR COURSE All Custody Officers are required to attend this course ever 2 years to be certified by the American Red Cross (Rio (-Hondo Chapter Training covers all aspects of first aid & CPR as required per title 1 S CCORRECTIONAL FICE CORE C 200 HOURCOURSE All Custody Officers need to attend this training within the first year of employment. It is required by title 15 to have completed this course to maintain employment. Training covers topics specific to city and county jails. Training includes Drug Awareness, Suicide Prevention, Gang Affiliation, Court Transportation, Food Management, Juvenile Detention, Sanitation, Public Visitation, Inmate Rights, Inmate and Staff Security, Emergency Evacuation, and Report Writing. There are 5 tests that test the staff 'on those topics. There is also a physical agility test that includes: 1. -mile run, sit-ups, push-ups, dummy drag, pull -yaps, and agility test. ER AND ADMINSTRATIOR CORE COURSE CC — 80;HOUR COURSE All Jail Managers and Supervisors need to complete this course within 1 year of being assigned to a jail management position per Title 15. Training covers various management topics such as: Budget, Title 15, Time Management, Policy and Procedures, Litigation, Public and Private Contracts, Jail` Inspection, etc. JAIL REFRESHER TRAINING — (2 — TYPE 1 JAILS): (8 HOURS — TEMP HOLDING ; FACILITIES) All Custody Officers will complete 8 or 24 hours (depending on what type of jail they are assigned) every year after they have completed the STC Core Course. It is required by Title 15 that every jail employee be refreshed in any jail specific training. The training is broken up into 3 (8 hour) classes, with different topics being taught each day. Topics include but not limited to: Drug Awareness, Suicide Prevention, Gang Affiliation, Court Transportation, Food Management, Juvenile Detention Sanitation, Public Visitation, Inmate Fights, Inmate and Staff Security, Emergency Evacuation, and Report `),Writing. JAIL MANAGER AND SUPERVISOR REFRESHER TRAINING — 4 HOURS) 2 DETENTION SRVIC uR1TY (ARMED/UNARMEDI PATROL) 0 PROTECTION 0 MESTIGATIO TRAINING ' LOCKSMITH All ,fail Managers and Supervisors are required to have 24 hours of refresher training ever year after completing the MACC Training. The training is 3 (8 hour) classes. Topics include: Budget, Title 15, Time Management, Policy and Procedures, Litigation, Pudic and Private Contract Jail Inspections,; etc. 2 WEEKSO THE JTRAINING —-HOURS) Every jail staff will be trained on the job for the first 2 weeks of employment. The training will be given by the jail manager. All job duties and policies will be covered in the training for that specific jail. Documentation' of all training topics will be kept in the employee file. 4 Monday Clasp 0800-1000 Welcome to the Baldwin Park City Jail 1000 — 1 00 Standards of Employee Conduct 1 04 — 1700 Tuesday Department of Justice Criminal Offender record Information 00 — 17 0 Baldwin Perk City Jail Policy Manual Wednesday 00 —1200 Fire and Life Safety (Jail Procedure Manual) 1300 —1400 Starside Fire and Life Safety 'Review 1400 —1500 Sexual Harassment 1 0 — 1700 Thursday Suicide Intervention / Prevention 08010 — 1700 Iced Cross CPR I First Aid Friday 0 — 1000 10 1100 1100 —1200 1300 —1 00 Universal Precautions / Blond Borne Pathogens Personal Protective Equipment PEA (Prison rape Elimination Act) Cultural and Ethnic Sensitivity 1600 — 1700 Cross mender Detainee Supervision 2 Monday 000 — 100 Communication Skills/Counsel! Tuesday 000 —1 00 Flail Familiarization: Intake booking Hni mine Pnlir,.rr G Class ig Techniques Release Procedures r mnrt{r Rfnr nn Equipment, Reporting Documentation Wednesday 000 —1000 Security Threat Groups 1000 — 100 Direct Supervision of Offenders 1 00 — 1 00 Professionalism and Ethics 1 00 — 1 00 Contraband Control Thursday 0800 — 1000 Detainee Rules and Regulations 1000 — 1 00 Report Writing 1 00 —1600 Searches and Shakedown Techniques 100 — 1'00 Detainee Property Procedures Friday 000 - 100 Emergency Plans and Procedures 1 00 -1 00 Use of Fero 1 00 - 1600 Tool and Key Control 100- 100 Counts Staride 7 DETEN-nONSERWCCE 0 SECURTY (AR6tYE01UNARMED/PATROL) PROTECTION 0 INVES-nGATION e TRAgit$NG LOCKSMITH BALDWIN PARK CITY JAIL CUSTODY OFFICER ILHOLDING FACILITY Custody Officer Candidate: Last Name First Name Field Training Officer (Circle tine): Hammond Macias McBride Harris' After each subject has been successfully completed, bath Candidate and Field Training Officer (FTC)) shall initial and record the date below for each of the subject module on this training record. Training will not be complete until all modules have been covered and a test has been completed, and the Training Record has been approved by the Director of Detention Services or their designee. GENERAL ADMINISTRATION tilt al R ORIENTATION HISTORY BALDWIN PARK JAILOPERATIONS INTAKEPROCEDURES: !• W-1 11=0 mloll1 COMPLETE ENROUTL BOOKING m ® t■YII�11111�®tYt MI IM 1 � A� N � - IIIII I • IIIIIII''I''IIIIIIIIIIII'''''' IIIIIIIIIIIIIIIIIIIII 0,1101ro. !" • IIM CLASS! • -i ADDITIONAL CHARGE�SLIP 2 DETENTION SERVICES * SECURITY (ARMED/UNARMED/ PATROL) 0 PROTECTION 0 INVESTIGATION TRAINING LOCKSMITH Custody Officer Candidate: Lest Name First Flame SECURITY AND CONTROL: MODULE DATE PASSED CANDIDATE'S INITIALS FTO'S INITIALS SECURITY AND CONTROL INMATE DETAINEE MOVEMENT INMATE / DETAINEE COUNTS TOOLS AND EQUIPMENT EMERCENGY RESPONSE PLAN SEARCHES PAT DOWN l DETAILED PROPERTY: MODULE DATE CANDIDATE'S INITIALS FTO'S INITIALS PASSED ARRESTEE PROPERTY FORM RECEIPTS ARRESTEE PROPERTY STORAGE SEALED PROPERTY MEDICAL FTOYS INITIALS MODULE DATE PASSED CANDIDATE'S INITIALS MEDICAL CARE INJURY TO INMATE l DETAINEE CALLING 911 I MEDICAL" ASSISTANCE MENTAL HEALTH CONCERNS SUICIDE J ATTEMPTED SUICIDE INMATE l DETAINEE DEATH FINGERPRINTING: MODULE DATE PASSED CANDIDATE'S INITIALS FT'S INITIALS INMATE l DETAINEE REGISTRANTS (MEGAN'S LAw PUBLIC PHOTOGRAPHS: MODULE DATE PASSED CANDIDATE'S INITIALS FTC's INITIALS MUG SHOTS REGISTRANTS (MEGAN'S LAW DET NTM NSERVICE: 0 SECURITY(ARMED)UNARMEDIPATROL) 0 PROTECTION 0 INVE TIGAMN TRAINING LocKsMITH PUBLIC TATTOO DocuMENTATION CRIME ANALYSIS; Detention Security Officer Candidate; Last Name First Name EQuiPMENT: Module Date Passed Candidate's Initials FT 's Initials LIVE SCAN MACHINE CAMERA REGISTRANTS INK PLATER VEHICLE MAIL VAN LOCAL ACCESS COMPUTER CCTV / VIDEO SURVEILLANCE TELEPHONE / FAX EMERGENCY LIGHTING MAIL MANAGEMENT SYSTEM JMS MEDICAL Module date Passed Candidate's Initials FT I's Initials Medical Care Injury to Inmate / Detainee Wallin � � /Medical Assistance Mental Health Concerns Suicide / ttem ted Suicide Inmate /Detainee death REPORTINGT T MODULE [SATE CANDIDATE'S INITIALS FTO'S INITIALS PASSED ,SAIL ADCIDENTS .JAIL INCIDENTS ARRESTEE / STAFF INJURY REPORT WATCH COMMANDER NOTIFICATION STARSIDE DIRECTOR / CORPORATE USE OF FORCE TO JAIL ADMINISTRATOR POPULATION (GAILY / WEEKLY MONTHLY TIMESHEET / OVERTIME AUTHORIZATION 30 DETENTION SERVICES 0 SECURITY (ARMED UNARMED IPATROL)'0 PROTECTM INVESTIGATION TRAINING LOCKSMITH Custody Officer Candidate: Last Name First Name PROCEDURES:SAFETY MODULE SAFETY CHECKS: KEY CONTROL DATE CANDIDATE'S INITIALS FTC's INITIALS PASSEL? INMATE / DETAINEE MOVEMENT LOGBOOK SAFETY CELL(S) WEAPONS IN JAIL RESTRICTIONS SUICIDE PREVENTION PREA (PRISON RAPE ELIMINATION ACT) FIRE SAFETY / FIRE PROCEDURES ILEMERGENCIES: MODULE MAIL ALARMS PARAMEDICS FIRE ESCAPES / ATTEMPTED ESCAPES EVACUATIONS DATE' PASSEL) CANDIDATE'S INITIALS FTO'S INITIALS HOSTAGES FIRST AID KITS POWER FAILURE RESPIRATOR SCBA EARTHQUAKE PROCEDURES RELEASE F T Module Date Passed Candidate's Initials FTt 's Initials Q.R. Cites 89 Releases Juvenile Cites Bonded Out Bail Bonds Medical Release TRANSPORTATION: Module Date Passed Candidate's Initials FTO's Initials To Western Valley Detention To / From Other Agencies Restraints 31 Classification MINOR- is MOINIVIII LQ�itt�and 'Sanitation -FEMALE PROCESSING: Six Hour Limit� Supervision PAPERWORK RoUTING: Module Date Passed Candidate's Initials F I.Ys Initials Boo ork DETENTION SERVICES SECURITY (ARMED1 UNARMED I PATROL) 0 PROTECTION INVESTIGATION IGATION TRAINING LOCKSMITH Custody Officer Candidate: Last Name First Name I , Certify and Attest that all of the Training Modules above have been completed and I have a complete understanding of the procedures as defined in training and understand all of the Past Orders for the City of Baldwin Park Jail. I have had the opportunity to ask for clarification and I understand and will follow all training. Signature Gate: Employee lumber: Witness Signature: Witness Name: Cate: Executive Approval Signature Printed Name: Cate: 33 i W RETENTION SERVICES 0 SECURITY (ARMED/ UNARMED/ PA FROL) 0 PROTECTION i INVESTIGATION TRAWNG LOCKSMITH Every year, Starside Security would provide our Baldwin Dark Jail employees with 24 hours of in-service training to meet the California Corrections Standard Authority Requirement. In addition, a curriculum, based upon the City' approval and workplace assessments of training needs, would be presented. Topics in every -hour training program would include: Suicide Prevention rCustodvOfficers` Curricula The Suicide Prevention for Custody Officers Course is based upon a presentation by the California Institute for Mental Health titled `On Your Watch —' The Challenge of Jail Suicide". Through comprehensive and detailed information and a group discussion session, our employees will develop a rich understanding of suicide risk factors and indicators and suicide prevention techniques for the detention setting. They will also understand that suicide prevention is a shared responsibility and one to be taken with the utmost sincerity, Keys to Collaboration Curriculum Understanding the ubiquity of workplace problem -solving and the need for conflict resolution, our employees will better learn how to solve and coordinate together. As a company, we will work to provide effective detention solutions for Baldwin Park City Mail - and to do so, it is best that we further our collaborative skills. Effective Reporting and Detailingr Custody Officers Curriculum While we consistently communicate with and inform clients, we rely on incident reporting and event detailing to provide the best service possible.. In both civil and criminal litigation, corrections and probation operations, written communications remain necessary in our field. Our officers will learn how to concisely, accurately, and effectively present information in an informative and, professional manner. This is especially important for probationary sentencing reports and emergency incident detailing. 35 �.�. _. DETENTION SERVICES 0 SECURITY(ARmEoIUNARMED IPATROL) rROTECT"ION, INVE TIGAT" ON TRAINING 0 LOCKSMITH Assisting the Mentallyi ii ` Disabled Curriculum Unfortunately, mental illness and developmental issues remain profoundly tragic; issues for the detention sector. Supportive and precautionary interactions between our employees and these who suffer from these conditions are especially important in providing for the safety of our employees, our detainees, and the Baldwin lark City Jail. In this course, our employees will further their knowledge in identifying potential mental illnesses, safety assurance techniques, as well as incidences in which they may interact with those suspected of mental illness. With guided instruction and a group discussion, we hope to encourage a new approach to support all involved.; Custody Ethics r iTogether Curriculum s individuals, members of non-professional and professional organizations, detention officers, and employees of Starside Security and Investigation, we hold ourselves the highest standard in providing for the safety of our clientele, our detainees and ourselves. By holding ourselves to the highest ethical standard, we set the oar for the detention and security industries. Through our capacity as detention officers, we create a new community, together. This course will detail organizational integrity, professional ethical standards, and demonstrate how our officers have and continue to maintain our helpful, kind, and professional reputation in detention services. Personalt Curriculum Life can he tough — and as an employee in the detention services indiustry, our employees face exceptional stress on the clock. Stress is a serious and impactful factor in weakening one's health, but through corporate prevention measures, teambuilding, and personal support structures, we can work towards a healthier and more effective workforce. Through this workshop, our employees will understand the ways that stress can harm the individual in psychological„ emotional, and organizational measures. A group discussion regarding trauma is also presented, Stress in Detentionis Curriculum Now can we work more effectively? One of the clearest ways to address this question is to work towards a workplace which uses stress for positive impact. Our employees will learn to transform negative stress into motivational energy to pursue our corporate and community mission, As our employees contribute to the Baldwin mark City Jail, we also work towards providing a beneficial community for our employees to grow and learn from. 6 DETENTION SERVICES 0 SECURITY (ARMED I UNARMEDIPATROL) PROTECTION INVESTIGATION TRAINING :LoCKS ITH Current Trends in OrganizedCrime Curriculum Officers in the detention services industry are constantly presented with the evolving and dangerous nature of organized crime. By learning about current trends in organized crime and commonly used techniques to hide group affiliations, our officers will learn how to effectively protect the Baldwin Park City Jail, the public and our staff from these threats. Effective is ion (4-hour Curriculum To conclude our session, we further emphasize the importance of effective verbal communication. No matter the' conversation participants or topic, it is crucially important that our officers present themselves with care and professionalism. Through this course, we will further provide safer and more effective solutions with collaborative verbal communication. 37 o y DETENTION SERVICES a SECURITY(ARMED fUNARMED IPATROL) PROTECTION 0 INVESTIGATION TRAINING LOCKSMITH Mr. Orlando Rose Current Position: Detention Services Division Director De ree(s) High School Diploma, Eisenhower High School, rialto, CA, 2004 Fears of Relevant Experience: + years of relevant experience, 6+ years of supervisory experience 2+ yearn of direct RFQ experience as DO Supervisor supporting Relevant Certifications and Certificates: �t Certified Law Enforcement Peace Officer Academy, California Commission on Peace Officer Standards and Training, San Diego Regional Public Safety Training Institute at Miramar College, October 2010 Basic Certificate, The Commission on Peace Officer Standards and Training, Mate of California Department of Justice, October 2011 Field Evidence Technician, Certificate, California Stag University, Long Beach, March 2012 Relevant RFC Experience: 2+ years direct experience on RFQ as DO Supervisor Current Functional Responsibilities: Responsible for the supervision of DQs to include a) Preparing work schedules, ) Ensuring DOS receive required training, c) Ensuring proper DO coverage for assignments, d) Managing task performance„ e) Implementing Pest Orders, f) Preparing reports: Supports DO operations: issue weapons coordinate transports, provide paperwork for transports, perform in processing duties, perform post checks, provide backup if -a detainee is causing issues, provide training, assign the appropriate vehicle to the transport, number of seats etc.„ coordinates, vehicle maintenance and repairs, perform equipment inventories Employment History: Current Employer- Starside Security & Investigation, Inca March 21- Present Detention Officer (DO) Supervisor Prior Employer — Securita January 2013 — November 201 Armed Officer Supervisor isor �t Daily responsibilities as a shift supervisor vary from ensuring all posts are covered and ensuring safety of all officers. Handled all issues officers come across: Stemming from access control, to leaks, emergencies and security breaches, Recording various forms of data and shift activity. Monitoring cameras and access to secure areas. Prior Employer - San Diego Police Department January 2010 — November 201 Police Officer Duties: Duties varied from protecting people to property. Patrolled the areas assigned, which sometimes include entire jurisdictions, respond to calls, enforce laws, make arrests, issue citations, and occasionally testify in court cases. Certified field evidence technician, Certified and trained on gangs,.lockpicking and auto theft recovery. 39 DETENTION SERVICES 0 SECURITY (ARMED/ UNARMED I PATROL) PROTECTION * INVESTIGATION a TRANN LoCK WTH • Acting as liaison between the Federal Bureau of Prisons/Facilities and contracting agencies such as the U.S. Marshals • Counseling inmates and responding to legitimate questions, concerns, and attorney phone call requests • Supervising Field Training Officers (Corporals) ensuring they are conducting proper` training with Detention Officers and staying up to date on current training curricula • Conducting vehicle inspections on all fleet vehicles for potential damages and contraband as well as scheduling for routine maintenance and repairs Starside Security & investigation, detention Officer 201 - 2021 • Monitoring Inmates ensuring restraints remain secure to prevent escape while also providing security for Medical Staff from potential harm in a hospital setting • Documenting and reporting Inmate ;behaviors, Inmate identification, and incidents on a daily activity report/incident reports. • Conducting room searches, pat downs, and Inmate property searches for any contraband such as weapons and drugs • Responding to emergency calls on combative Inmates assaulting other Detention Officers and or up to harming themselves • Transported/booked Detainees under the custody of Homeland Security Investigations from the Port of Entries to Federal Prisons, Detention Facilities, and County Jails while filling out transport logs • Transported large groups of Inmates under the custody of the U.S. Marshals from Federal Prisons to airports for the Justice Prisoner and Alien Transportation System (JPATS) Loomis Armored, Armed Guard/Courier, Shift Lead 2007 - 2019 • Skillfully transported armored trues carrying valuable items and large amounts of currency to their respective destinations • Monitored the overall loading and unloading of cash, valuables and other important artifacts and ensured proper delivery of the requested items. • Planners for complete security and road directions on various routes • Communicated with various clients and customers of different Funks and safely delivered the requested amount of cash and coins to them • Provided security while awned for atm technicians while loading cash into ATMs U.S Marine Corps 2003-2007 Honorable Discharge Instructed and supervised a;squad of 12 Marines as a squad leader while coordinating combat missions in search of terrorists during 2nd. Combat tour in Iraq Honors and Accomplishments included: * Rifle Expert 3 awards i Marine Corps good Conduct Medal Combat Action Ribbon 9 Sea Service Deployment Ribbon w/1 star e Iraq Campaign Medal a Global War on Terrorism Service Medal a national Defense Service' Medal - 2 Combat Tours in Iraq . Corporals Course (Leadership) * School of infantry; 0311 Rifleman 41 DETENTION SERVIE 0 SECURITY (ARMED/"UNARMED IPA-rRoL) PROTECTION * INVESTIGATION 9 TRAINING Lo K MsTH . Michael Boom Current Position: Detention Officer {Ott) Supervisor supporting USMS, HSI, FBI, DEA„ A,TF and US Postal Inspector Degree(s): AA Business Management, high School Diploma Years of Relevant Experience: 30+ Years of leadership and relevant experience Relevant Certifications and Certificates. United States Army Hanger School -- Fort Benning, Georgia, Danger Tab Awarded, 1994 Organizational Strategic Leadership, United States Army Sergeants Major Academy, Fart Bliss, TX 2004 m Bronze Star, Iraq, October 2005 i'- 172nd Infantry, Afghanistan, Bronze Star, November 2008 �f# 8nd Airborne, Afghanistan, Bronze Star, March 2012 Bronze Star 8 nd Airborne, Iraq, October 2013 4- Legion of Merit, April 2013 California Guard Card, Security officer Levels 1-, Permit to carry exposed firearm.: Allied Security, Sacramento, CA 2014 ,Relevant RFQ Experience; 5 years -experience as [detention Officer Supervisor Current Functional responsibilities. Responsible for the supervision of DOS to include a) Preparing work schedules, b) Ensuring DOs receive required training, c) Ensuring proper DO coverage for assignments, d) Managing task performance, e) Implementing Post Orders, f) Preparing reports. Supports DO operations: issue weapons, coordinate transports, provide paperwork for transports, perform in processing duties, perform post checks, provide backup If a detainee is causing issues„ provide training, assign the appropriate vehicle to the transport, number of seats etc., coordinates, vehicle maintenance and repairs, perform equipment inventories Employment History: Current Employer- Starside Security & Investigation, Inc. September.2015 - present Detention Officer (DO) Supervisor 4tw Government Services Sergeant for USMS, DEA, HSI, FBI, and other Federal detainees 4- Supervise Armed Detention Officers In execution of their duties Schedule Detention Officer Shifts, conduct detainee transports Prior Employer- Sutter Hospital / Universal Protection Service February 2015 —August 2015 Security Supervisor Supervised the Security guards in monitoring C-Cure 800 9000 security systems and over 80 Pelco/Axis PTZ cameras, badging and following stringent access control procedures for IT personnel and contractors, Managed access list of two facilities„ scheduled all shifts and made recommendations for access control and security initiatives. This hospital data center is the largest in Northern California and was a 2417 operation resembling a GSOC Relevant Prior Employer— US Army Command Sergeant Major 4 1 DETENTION SERVICES 0 SECURITY (ARMED/lJNARME01PA-rROL) 0 PROTECTION 0 INVEISTtGATION TRAINING L.00KSWTH BALDWIN PARK CITY JAIL SELF -INSPECTION CHECLI T 1 Custody Logs for accuracy 1 completeness•. I up to date: . Detention Logs for accuracy I completeness / up to date: I Training Requirements (up to date on STC requirements) 4. Security Checks half-hour checks are up to date and completed Jail counts accurate 6. Visiting Area(s) general cleanliness` 7. Booking area, general cleanliness and organized Posting of mandated sinag 9: First Aid Fits (properly stocked and not expired) 10. Suicide Fits 11. Breast pump (sanitized and wrapped) 4 o oNSERVICES 0 SECURTY(ARMED IUNARMED IPATROL) 0 PROTEc-nON 0 INVESTIGATION T INING 1.oCKSMrrH 12. Lice Solution 13. Kitchen Area; Food Expiration bates Cleanliness of service counter, microwave, under microwave and serving cart Cleanliness of Refrigerator, freezer and floors Check seals on Refrigerator l freezer Utensils cleaned and stored No cleaning supplies left in Kitchen Check Temperature of Freezer / Refrigerator Notes: 14. Cleanliness of Cells: Calcium buildup in sinks, toilets and showers Mold l rust in shower areas Bunk bed areas, dust and dirt buildup Cleanliness of floors Condition of Mattress I Bedframe Dust buildup on TV compartment Notes: 15. Breathing apparatus, not expired, fully charged: Notes: 16. Fire Extinguishers, not expired, fully charged: Notes: 44 �M. DE'rDMON SERVICES 0 SECURITY (ARMED tUNARMED IPATROL) 0 PROTECTION w INVESTIGATION TRAINING Lo KswTH 17. Laundry ,area: Overall cleanliness, floor dean, room organized Lint traps cleaned Washing Machine cleanliness Temperature on washing machine / weekly log of temp check Inventory of Cleaning Supplies Flair Clippers (properly marked and stored) Linens property cleaned and stared Material Safety Data Sheets (M D) for all cleaning supplies Notes: Inspected by: Cate: Corrective Action Needed: Y i N-Corrective Action Taken Y l N bate: Re -Inspected by: Date: Reviewed by: Date: 45 DETENTION SERVICES 0 SECURITY (ARMEDlUNARMED IPATROL) 0 PROTEC'nON 0 INVESTIGATION a TRAINING 9 LOCKSMITH Certified The .Tail Association has the following outline based on the Content Outline and weighted in approximately the following manner: I. MAIL OPERATIONS % II. SAFETY AND SECURITY III. PROFESSIONAL AND LEGAL CONCEPTS % .'SPECIAL POPULATION ISSUES % V. SUPPORT SERVICES ,/o I. Jail Operations (2 %) II. Safety and Security ( 0%) A. Inmate Supervision A. Use of Force B. Inmate [discipline B. Leal Issues . Inmate Grievances C. Emergency Procedures D. Intake/Release D. Inmate Classification E. Housing E. Contraband F. Investigation of Crimes F. Inmate Transportation G. Inmate Workers G. Suicide/Suicide Prevention K. Other H. Searches 1. Key/Tool Control J. Restraints K. Facility Other Ill. Professional' and Legal Concepts (20%) IV. Spacial Population Issues ( %) A. Professionalism/Ethics A. gangs B. Leadership Tools B. Juveniles C. Physical Fitness/Stress Management C. L BT B. Confidentiality D. Substance Abusers E. Inmate Rights E. Mental Illness F. Communications F. Communicable Diseases and other 1. Documentation Health -Related Issues . Interpersonal G, Disabilities and Special deeds . Conflict; Resolution H. Foreign Nationals G. Sexual Harassment/Sexual Misconduct 1. Elderly H..Administrative Investigations J. Special Housing 1, Administrative Legal Issues K. Cultural Diversity J. PREA L. Other V. Support Services (10%) A. Medical B. Food C. Commissary D. Inmate Programs E. Volunteers 47 L✓ E i ACC)RV CERTIFICATE OF LIABILITY INSURANCE DATE ""'°°"""' 04f2812O24 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT. IF the certificate holder is an ADDITIONAL INSURED, the poficy(Ies) must have ADDITIONAL INSURED provisions or be endorsed. H SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsomerh. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsoment s . PRODUCER tOME: Jodie Cote Nw= Partners Insurance nsu PHONE (490) 376.0894 No jcalo@rNatuvartnersinsutance.com 1475 S Price Road: VIS AFFORDING COVERAGE RAIL s Chandler AZ 85286 NSURERA: Acceptance Casualty Insurance Company INSURED wwAms: Prime Insurance Company NSURER c : Palomar Excess and Surplus Insurance Company Smrside Security & Investtgauon Inc 1370 VaRW Vista Drive, Ste 200 Diamond Bar CA91765 NsuSERD: AcceiganceCasu Insurance Company NswamE: Atlantics 8 Insurance Company NSURERF: Hudson Excess Insurance Comparr COVERAIMPS CERTIFICATE NLIMBER- GL194Z5UZ37U REVISION MUMRER- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMEDABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF DISURANCE POLICY NUMBER Mr6 LnnTS rA X COMMERCL& GENERAL LIABILITY CLAIMs.MADE � OCCUR Y Y BRK0002159 00 03/02/2024 03/02/2025 EACH OCCURRENCE S 1,000,000 aF1, om� Heel s 100,0DO MED EXP n ao one Gn S N/A PERSONALdADvtNJURYII N/A GENLAGGREGATE LDWAPPUES PER: POLICY ❑ JJEECT ❑ LOC OTHER GENERALAGGREGATE S 2,000,000 PRODUCTS-COMPIOPAGG S 2,000,000 S B AUTOMOBILE LraaturY ANYAUTO OWNED X SCHEDULED AUTOS ONLY AUTOS X HIRED AUTOS ONLY X AUTOS ONLY SC24040292 04/03/2024 04/03/2025 COMBIK D S 1,000,00D SODILYUUURY(Perpmw) $ 1000.000 BooiLYtwuRY�acddees) s DAMAGE P aak $ 3XII Uninsured motorist s 1,000.000 p X AU DMSRELLAL wD ALwDOCCUR EXCEgS UAS HCLAIMSQADE I EMM0002147 00 03/02/2024 03/02/2025 EAOHOCCURRENCE S 1,000,000 AGGREGATE $ DEp I RETENTIONS $ WORKERSCOMPELSATION AND BIPWYEW!LABILITY YIN ANY PROPRMTORAIARTKER DMCUTIVE D OFFICERAIEMBER EXCLUDED? (Meraft"MI(H) 0tf a� OF OPERATIONS I,— NIA PER OTH• STATUTE E.L. EACH ACCIDENT $ E.LDISEASE-FAEMPt.OYEE S E.L. DISEASE- POLICY UMIT C F E Errors & Omissions EPLI Crime CPPLME02200040 HFP- HE-PRP-11474 MML-35268-24 03/02/2024 04/29/2024 I 04/2&2024 03/02/2025 04129/2025 04/ MC)25 Each Claim Each Claim Each Claim $1,000,000 $1.000,000 1 $2.000.000 DESCrd MM OF OPERA7ONS / LOCATWHS I VEMCLE8 (ACORD ter, AddMoml Remade Sd:edt b maybe attached n mas apace b mgWnd) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Insurance Verification THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 0198840/5 ACORD CORPORATION. A0 rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD r5 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 89 06 00 B POLICY INFORMATION PAGE ENDORSEMENT Insured: Starside Security& Investigations, Inc Policy No: CPW1002294 Palley Period: 3/20/2024 to 3120/2025 Endorsement No: 1 Carrier Name: CorePointe Insurance Company Endmt Effective: 9/3/2024 Authorized Rep: The following Item(s) o Insured's Name (WC 89 06 01) o Policy Number (WC 89 06 02) ❑ Effective Data (WC 89 06 03) ❑ Expiration Date (WC 89 06 04) o Insured's Mailing Address (WC 89 06 05) o Experience Modification (WC 89 04 06) ❑ Producer's Name (WC 89 06 07) o Change in Workplace of Insured (WC 89 06 08) o Insured's Legal Status (WC 89 0610) ❑ Item 3.A. States (WC 89 0611) Is changed to read: Please be advised that a WOS for City of Baldwin Park. on ❑ Item 3.B. Limits (WC 89 0612) ❑ Item 3.C. States (WC 89 0613) ❑ Item 3.13. Endorsement Numbers (WC 89 0614) ® Item V Class, Rate, Other (WC 89 0415) ❑ Interim Adjustment of Premium (WC 89 0416) ❑ Carrier Servicing Office (WC 89 0617) ❑ Interstate/Intrastate Risk ID Number (WC 89 0618) o Carrier Number (WC 89 0619) ❑ Issuing Agency/Producer Office Address (WC 89 06 25) 1-WV 14� WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 (Ed. 04-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT • CALIFORNIA We have the right to recover our payments from anyone liable for an Injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged In the work described In the Schedule. The additional premium for this endorsement shall be 5% of the California workers' compensation premium otherwise due on such remuneration. Person or Organization City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park CA 91706 Schedule Job Description NA This endorsement changes the policy to which It is attached and is effective on the date issued unless otherwise stated. (The Information below is required only when this endorsement is Issued subsequent to prepamtion of the policy.) Endorsement Effective 9/3/2024 Policy No. CPW1002294 Endorsement No. 1 Insured Starside Security& Investigations, Inc Insurance Company CorePofnte Insurance Company Countersigned by WC 04 03 06 (Ed. 04-84) BUREAU OF SECURITY AND INVESTIGATIVE SERVICES LICENSING DETAILS FOR: 14224 NAME: STARSIDE SECURITY & INVSTGTN, INC. LICENSE TYPE: PRIVATE PATROL OPERATOR PRIMARY STATUS: CURRENT PREVIOUS NAMES: STARSIDE SECURITY AND INVESTIGATION,INC. ADDRESS OF RECORD 1370 VALLEY VISTA DR STE 214 DIAMOND BAR CA 91765-3911 LOS ANGELES COUNTY LICENSE RELATIONSHIPS "• • LICENSEIREGISTRATION ROLE: PRIVATE PATROL OPERATOR RELATED PARTY ROLE: PRIVATE PATROL OPERATOR BRANCH NAME: STARSIDE SECURITY & INVSTGTN, INC. LICENSEIREGISTRATION TYPE: PRIVATE PATROL OPERATOR BRANCH LICENSE NUMBER: 5786 PRIMARY STATUS: CANCELLED PPO TO PPB LICENSEIREGISTRATION ROLE: PRIVATE PATROL OPERATOR \,s,/ RELATED PARTY ROLE: PRIVATE PATROL OPERATOR BRANCH NAME: STARSIDE SECURITY & INVSTGTN, INC. LICENSEIREGISTRATION TYPE: PRIVATE PATROL OPERATOR BRANCH LICENSE NUMBER: 5723 PRIMARY STATUS: CANCELLED ADDRESS: 1930 S BREA CANYON RD STE 220 DIAMOND BAR CA 91765 LOS ANGELES COUNTY MAP ADDRESS: 6540 LUSK BL #214 SAN DIEGO CA 92121 SAN DIEGO COUNTY ''L it UCENSEIREGISTRA71ON ROLE: PRIVATE PATROL ADDRESS: OPERATOR BREA CA 92821-6728 RELATED PARTY ROLE: QUALIFIED MANAGER ORANGE COUNTY NAME: COVENTRY, ROBERT J JR VIEW MORE DETAILS =MR-illiglikil LICENSEIREGISTRATION ROLE: BUSINESS LICENSE RELATED PARTY ROLE: PRINCIPAL NAME: COVENTRY, YVONNE VIEW MORE DETAILS QUALIFYING FIREARM PERMIT LICENSEIREGISTRATION ROLE: BUSINESS OR PROFESSIONAL LICENSE RELATED PARTY ROLE: EXPOSED FIREARM PERMIT NAME: COVENTRY, ROBERT J JR LICENSEIREGISTRATION TYPE: EXPOSED FIREARM PERMIT LICENSE NUMBER: 236286 PRIMARY STATUS: CURRENT ADDRESS NOT DISCLOSED ADDRESS: BREA CA 92821-6728 ORANGE COUNTY ISSUANCE DATE NOVEMBER 21, 2000 EXPIRATION DATE NOVEMBER 30, 2024 CURRENT DATE I TIME SEPTEMBER 3, 2024 12:59:16 PM BUREAU OF SECURITY AND INVESTIGATIVE SERVICES A -Q&i I ON [010] -AfA I NAME: STARSIDE SECURITY & INVSTGTN, INC. LICENSE TYPE: PRIVATE INVESTIGATOR PRIMARY STATUS: CURRENT ADDRESS OF RECORD 1370 VALLEY VISTA DR STE 200 DIAMOND BAR CA 91765-3921 LOS ANGELES COUNTY PI TO PIB LICENSEIREGISTRATION ROLE: PRIVATE ADDRESS: INVESTIGATOR 6540 LUSK BLVD. SUITE 214 RELATED PARTY ROLE: PRIVATE INVESTIGATOR SAN DIEGO CA 92121 SAN DIEGO COUNTY BRANCH NAME: STARSIDE SECURITY & INVSTGTN, INC. MAP LICENSEIREGISTRATION TYPE: PRIVATE INVESTIGATOR BRANCH LICENSE NUMBER: 5316 PRIMARY STATUS: CANCELLED PI TO PIB LICENSEIREGISTRATION ROLE: PRIVATE ADDRESS: INVESTIGATOR 1930 S BREA CANYON RD STE 220 RELATED PARTY ROLE: PRIVATE INVESTIGATOR DIAMOND BAR CA 91766 LOS ANGELES COUNTY BRANCH MAP NAME: STARSIDE SECURITY & INVSTGTN, INC. LICENSEIREGISTRATION TYPE: PRIVATE INVESTIGATOR BRANCH LICENSE NUMBER: 6345 PRIMARY STATUS: CANCELLED PI TO QUALIFIED MANAGER LICENSEIREGISTRATION ROLE: PRIVATE ADDRESS: INVESTIGATOR BREA CA 92821-6728 RELATED PARTY ROLE: QUALIFIED MANAGER ORANGE COUNTY NAME: COVENTRY, ROBERT J JR VIEW MORE DETAILS 410*41*0i LICENSEIREGISTRATION ROLE: BUSINESS LICENSE ADDRESS NOT DISCLOSED RELATED PARTY ROLE: PRINCIPAL NAME: COVENTRY, YVONNE VIEW MORE DETAILS Iftol/ ISSUANCE DATE NOVEMBER 15,2000 EXPIRATION DATE NOVEMBER 30, 2024 CURRENT DATE I TIME SEPTEMBER2024 1. . 2 PM BUREAU OF SECURITY AND INVESTIGATIVE SERVICES LICENSING DETAILS FOR: 4684 NAME: STARSIDE SECURITY & INVESTIGATION, INC LICENSE TYPE: LOCKSMITH COMPANY PRIMARY STATUS: CURRENT PREVIOUS NAMES: STARSIDE SECURITY & INVESTIGATION, INC. ADDRESS OF RECORD 1370 VALLEY VISTA DR STE 214 DIAMOND BAR CA 91765-3911 LOS ANGELES COUNTY LICENSE RELATIONSHIPS PRESIDENT LICENSEIREGISTRATION ROLE: BUSINESS LICENSE ADDRESS NOT DISCLOSED RELATED PARTY ROLE: PRINCIPAL NAME: COVENTRY. YVONNE VIEW MORE DETAILS RESPONSIBLE PERSON TO LCO LICENSE/REGISTRATION ROLE: LOCKSMITH ADDRESS NOT DISCLOSED COMPANY OPERATOR RELATED PARTY ROLE: RESPONSIBLE PERSON NAME: COVENTRY, YVONNE VIEW MORE DETAILS L=.I ISSUANCE DATE JANUARY 12, 2009 EXPIRATION DATE JANUARY 31, 2025 CURRENT DATE I TIME SEPTEMBER 3 2024 12:59:�34 PM CITY OF BALDWIN PARK PROFESSIONAL SERVICES AGREEMENT 1. PARTIES AND DATE. This Agreement is made and entered into this 1st day of October, 2024, by and between the City of Baldwin Park, a California municipal corporation ("City") and Starside Security & Investigation, Inc., a California Corporation, with its principal place of business at 1370 Valley Vista Dr. Suite 200, Diamond Bar, CA 91765 ("Starsidlw'). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties." 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing Jail Facility Staffing & Support Services services to public clients, is licensed in the State of California, and is familiar with the plans of City. 2.2 Project. City desires to engage Consultant to render such professional services for the Jail Facility Staffing & Support Services project ("Project") as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Jail Staffing & Support Services consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from December 1, 2024 to November 30, 2027, unless earlier terminated as provided herein. AUTOMATIC RENEWAL NOT TO EXCEED THREE CONSECUTIVE YEARS; OTHERWISE, ALWAYS DELETE: The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than Three (3) additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. BB&K (2020) PROFESSIONAL SERVICES AGREEMENT 65431.00007\42447298.1 3.2 Compensation. 3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed Four Hundred and Sixteen Thousand, Two Hundred Fifty Two Dollars ($416,262.00) without written approval of the City Council or City Manager, as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.2.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice. City shall, within 30 days of receiving such invoice, review the invoice and pay all non -disputed and approved charges. If the City disputes any of Consultants fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever. 3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement. 3.2.4 Extra Work. At any time during the term of this Agreement, City 1-40' may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City. 3.3 Responsibilities of Consultant. 3.3.1 Independent Contractor, Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultants exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the ,*we BB&K (2020) .2. PROFESSIONAL SERVICES AGREEMENT 65431.00007\42447298.1 professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.3.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows: Robert Coventry, CPP Chief Operations Officer, (COO). 3.3.5 City's Representative. The City hereby designates [***INSERT NAME AND TITLE***], or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee. *"'' 3.3.6 Consultant's Representative. Consultant hereby designates Mr. Robert Coventry, CPP, Chief Operations Officer, COO, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.3.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.3.8 Standard of Care: Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultants failure to comply 14,001, BB&K (2020) -3- PROFESSIONAL SERVICES AGREEMENT 65431.00007\42447298.1 � with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.3.9 Period of Performance. 3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above ("Performance Time"). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhlbits "A" or "B" attached hereto, or which may be separately agreed upon in writing by the City and Consultant ("Performance Milestones"). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. 3.3.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non -performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party's performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, "orders of governmental authorities," includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement. 3.3-9.3 Should a Force Majeure Event occur, the non -performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation. Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement. 3.3. 10 laws and Regulations: Employee/Labor Certification. 3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause. �! BB&K (2020) 4- PROFESSIONAL SERVICES AGREEMENT 65431.00007\42447298.1 3.3.10.2 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. 3.3.10.3 Egual Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.3.10.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management City (SCAQMD) and/or California Air Resources Board (CARE). Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, GARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement. `wv 3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City's ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter -Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. City may seek damages from Consultant for delay in completing the Services caused by Consultant's failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy. 3.3.10.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. 3.3.11 Insurance. 3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all ,-sawi BUK (2020) -5- PROFESSIONAL SERVICES AGREEMENT 65431.00007\42447298.1 O.►' insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause. 3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so. (A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, With limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross -liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation Insurance, as required by the State of California and Employees Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant's profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims -made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement. 3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies: (A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement. Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other 14100/ BB&K (2020) -6- PROFESSIONAL SERVICES AGREEMENT 65431,00007\42447298.1 exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (C) Professional Liability (Errors & Omissions): (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must "pay on behalf of the insured and include a provision establishing the insurer's duty to defend. (D) Workers' Compensation: (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers. \%W' 3.3.11.4 Primary and Non -Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions. 3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. 3.3.11.6 Deductibles and Self -Insured Retentions. Any deductible or self - insured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self -insured retention. 3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall BB&K (2020) -7- PROFESSIONAL SERVICES AGREEMENT 65431,0000714244729& 1 \*40/ not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. 3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. 3.3.11.9 Enforcement of Agreement Provisions (non estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder. 3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. `"W" 3.3.11.11 Additional Insurance Provisions (A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification. (B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. (E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of '"NW! BB&K (2020) -8- PROFESSIONAL SERVICES AGREEMENT 65431,00007\42447298.1 Iftwo/ liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consuttants indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. (F) Consultant shall report to the City, in addition to Consultants insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement. 3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consuftant's subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant's compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City. 3.4 Labor Code Requirements. 3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance' projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and N the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per them wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per them wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4.2 ReQistration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered With the Department of Industrial Relations ("DIR"). Consultant shall maintain registration for the duration of the Project BB&K (2020) .9- PROFESSIONAL SERVICES AGREEMENT 6543 1 WOOTA2447298.1 y„i and require the same of any subconsultants. 3.4.3 Compliance Monitoring. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant's sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant's performance of services, including any delay, shall be Consultant's sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsuitant. 3.4.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.6 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.6 Indemnification. 3.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City's choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project BB&K (2020) -10- PROFESSIONAL SERVICES AGREEMENT 65431.00007\42447298.1 \400/ or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney's fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers. 3.6.2 If Consultant's obligation to defend, indemnify, and/or hold harmless arises out of Consultant's performance as a "design professional" (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant's indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant's liability for such claim, including the cost to defend, shall not exceed the Consultant's proportionate percentage of fault. 3.7 General Provisions. 3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. ``", 3.7.2 Independent Contractors and Subcontracting. 3.7.2.1 Use of Consultants. Consultant is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and Dynamex Operations West. Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services. Consultant may not provide the services through any independent contractor, subcontractor or subconsultant CSubcontractor's)") unless approved by the City as set forth in Section 3.7.2.2 below. Consultant represents and warrants that all personnel who perform the Services on Consultant's behalf are Consultant's employees, and that Consultant complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders. 3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor's use of further independent contractors, subcontractors or subconsultants without the City's prior written consent. 3.7.3 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the \-40� BB&K (2020) 11- PROFESSIONAL SERVICES AGREEMENT 65431.00007142447298.1 \,r respective parties may provide in writing for this purpose: Consultant: Starside Security & Investigation, Inc.1370 Valley Vista Dr., Suite 200 Diamond Bar, CA 91765 ATTN: Robert Coventry, CPP, (COO) City: City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 ATTN: Captain Joshua Hendricks Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.7.4 Ownership of Materials and Confidentiality. 3.7.4.1 Documents & Data: Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City's express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents. 3.7.4.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City. 4✓ BBBK (2020) -12- PROFESSIONAL SERVICES AGREEMENT 65431.00007142447298.1 3.7.4.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents_andData or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City's sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultants seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re -use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant. 3.7.4.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted. 3.7.4.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.7.4.6 Confidential Information. The City shall refrain from releasing Consultants proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information. Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney's fees) arising out of a legal action brought to compel the release � of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non -appealable order by a court of competent jurisdiction requires that City release such information. 14MV/ BB&K (2020) -13- PROFESSIONAL SERVICES AGREEMENT 65431.00007\42447298 1 `%001 3.7.5 Cooperation: Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. 3.7.7 Attomevs' Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attomeys' fees and all costs of such action. 3.7.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 e_ t seg. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City. 3.7.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.7.10 Citv's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project. 3.7.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.7.12 Assignment or Transfer. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 3.7.13 Construction: References: Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease lft,/ BB&K (2020) -14- PROFESSIONAL SERVICES AGREEMENT 65431.00007\42447298.1 I%W4 of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.7.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.7.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.7.16 No Third -Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.7.17 Invalidity: Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.7.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City's Filing Officer as required under state law in the performance of the `%WO/ Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.7.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.7.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.7.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF BALDWIN PARK AND Starside Security & Investigation, Inc. BB&K (2020) -15- PROFESSIONAL SERVICES AGREEMENT 65431.00007\42447298.1 IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written. CITY OF BALDWIN PARK STARSIDE SECURITY & INVESTIGATION, Inc. Approved By: [if Corporation, TWO SIGNATURES, President OR Vice President AND, Secretary [INSERT NAME] OR Treasurer REQUIRED] [INSERT TITLE] By: y V Its: President & CEO Attested By: Printed Name:YvonneCoventry By: 1,44AA-Z, City Clerk W its: Secretary Printed Name: Yvonne Coventry Approved as to Form: Best Best & Krieger LLP City Attorney BB&K (2020) PROFESSIONAL SERVICES AGREEMENT 654 31.GO007'A2447298.1 Iftor/ ITEM NO. 5 SAID �yTO: Honorable Mayor and Members of the City Council " FROM: Manuel Carrillo Jr., Director of Recreation and Community • °sn�BiELServices '' v,aiiexDATE: October 16 2024 SUBJECT: Approval of First Amendment to Agreement for Grant Writing Services Between City of Baldwin Park and California Consulting, Inc. SUMMARY The purpose of this staff report is for the City Council to consider approval of the First Amendment to Agreement for Grant Writing Services between the City of Baldwin Park and California Consulting, Inc. RECOMMENDATION It is recommended that the City Council; 1) Approve the First Amendment to Agreement for Grant Witting Services Between the City of Baldwin Park and California Consulting, Inc., starting November 16, 2024, for a term of three (3) years; and 2) Authorize the Chief Executive Officer to Execute Agreement; and 3) Authorize the Director of Finance to appropriate the funds and make necessary changes to the budget. FISCAL IMPACT There is no fiscal impact to the General Fund at this time. The adopted Budget for FY24-25 has an allocation of $54,000 in fund 100-25-299-51100-17000. The first year of the amendment will remain at $4,500 per month, with a monthly increase of $150 in the second year, bringing the total to $4,650 per month. In the third year, the monthly rate will escalate to $4,800. BACKGROUND The City has contracted professional grant writing services from California Consulting, Inc. for over seven (7) years. During this period, the City has successfully secured $33,672,585 in grant funding. Of this amount, $7,91.5,173 has been secured since 2021. Additionally, a $2,500,000 Congressional grant is currently under final review. Staff successfully negotiated a no -increase provision for the first year of the Amendment, maintaining the monthly retainer at $4,500. As part of the agreement, California Consulting, Inc. provides additional grant services, including the creation of status reports and review reports to support City staff. Their services also cover grant discovery, research, unlimited grant writing, and grant administration. This Agreement is for a term of three years with a 30-day termination notice option. ALTERNATIVES The alternative would be that the City Council may choose not to approve the First Amendment to the Agreement. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. First Amendment to Agreement 2. California Consulting, Inc. Grant Writing Services Agreement Pagel/1 A, November 16, 2021,, the City entered into an Agreement with Consultant for grant Whtihg services ("Agreement") through November 16i 2024 B. The City and Contractor now desire to arnend the Agreement to incr6as corripensation and to extend the term until November 16, 2027. 1 1. SgqTION 3Iw IEBM_OF: THE AGREEMENI, Section 3 is amended to read aa follows: The oftetive date of this Agreement it November 16, 2024, and shall continue Until November 16, 2027, unless terminated pursuant to Section 15 of this Agreement. City of BaIdWin Pa�k Californi0i Consulfing, in] y Enrique idi r, CEO Steven N. Samuelian, CEO Approved Form: Christopher Saenz, City Clerk Norma Tabares, City Attorney Best t & Krieger LLP DATED: November 16, 2021 PARTIES: California Consulting, Inc. (hereinafter the "Consultant"); and City of Baldwin Park, (hereinafter the "Client") The undersigned hereby agree to the following terms and conditions: Section 1. Duties of Consultant: During the term of this Agreement, Consultant shall provide the Client as follows: a. Grant research, targeted grant research on projects specifically identified by the client, identification of funding opportunities, and grant writing services at direction of Client; b. Offering Client general advice on matters involving finding mechanisms, grants research, identification, and writing; and c. Perform post -grant award administration on the,grants which are awarded to the Client, including the filing of required documents by the proscribed deadlines set by the awarding entity. Section 2. Time for Performance of Duties: Notwithstanding any other term or condition of this Agreement, Client specifically acknowledges that Consultant has other clients and/or outside employment. Consultant shall have control over the time and manner of performing its duties described in Section 1, and shall make available such time as it, in its sole discretion, shall deem appropriate for the performance of its duties under this Agreement. Section 3. Term of the Agreement: The effective date of this Agreement is November 16, 2021, and shall continue for a term of two years unless terminated pursuant to Section 15 of this Agreement. Section 4. Coml2e sation: Client shall pay Consultant $4,500-00 per month as compensation for Consultant's grant writing services as described in Section 1. Consultant will provide Client with'a written monthly invoice. Client agrees to pay invoice within 30 (thirty) days of receipt. Section 5. Exl2enses: The Client agrees to reimburse the Consultant for reasonable out-of-pocket expenses related to performing services on behalf of the Client. Such expenses typically might include, but are not limited to, mileage, conference calls, copies, binding costs, postage, parking, travel, and lodging expenses. Consultant shall provide Client with a receipt and a description of the expense with the invoice. Section 6. Relationship: Consultant shall perform its grant writing services hereunder as an independent contractor and not as an employee of the Client or an affiliate thereof. It is expressly understood and agreed to by the parties hereto that Consultant shall have no authority to act for, represent or bind the Client or any affiliate thereof in any manner, except as may be agreed to expressly by the Client in writing from time to time. Section 7. Confidentiality; Except in the course of the performance of its duties hereunder, each party agrees that it shall not disclose any trade secrets, know-how, or other proprietary information not in the public domain learned as a result of this Agreement. Similarly, the parties agree that they shall not disclose or divulge this Agreement, or any of its term or conditions to third parties, except as is necessary to perform the terms and conditions stated herein. Section 8. Indemnification: The Consultant agrees to indemnify and hold harmless the Client, its council members, officers, directors, employees, attorneys, and contractors from and against any demands, losses, claims, actions or causes of action, damages, judgment, arbitration awards, liabilities (whether absolute or accrued, contingent or otherwise), costs, and expenses whatsoever (including reasonable costs of investigation or defending any action) to which Client or any of them may become subject under any applicable law arising out of Consultant's perfonnance under this Agreement and will reimburse Client for all expenses (including counsel or attorneys' fees) as they are incurred. Consultant maintains liability insurance in the amount of one million dollars and will so maintain during the term of this Agreement. Section 9. Assignment: This Agreement shall not be assignable by either party; provided however, that Consultant shall have the discretion to allocate its duties hereunder to owners, affiliates, or employees of Consultant- . Section 10. No Guaranteed Result: Client acknowledges and agrees that Consultant does not have control over third party decision makers, and therefore Consultant makes no representations, wan -antics or guarantees that it can achieve any particular results. Consultant, however, shall act in good faith toward the performance of its duties described above. Section 11. Prior Agreements: This Agreement shall supersede any prior agreements between the parties, and serves as the sole and only agreement between them. This Agreement may only be modified by a writing signed by both parties. Section 12. Governing Law: This Agreement shall be deemed to be a contract made under the laws of the State of California and for all purposes shall be construed in accordance with the laws of said State - Section 13. Attoratfs Fees. The prevailing party in any action filed that arises out of this Agreement shall be entitled to recoup their reasonable attorney's fees and costs from the other party. Section 14. Notices: All notices will be sent via certified mail or overnight courier to: Consultant at: California Consulting, Inc. 214 Main Street, Suite 102 El Segundo, CA 90245 Client at: City of Baldwin Park 14403 Pacific Avenue Baldwin Park, CA 91706 Section 15. Termination: This Agreement may be terminated by either party for any reason not in violation of federal and/or California State law upon thirty (30) days written notice to the other party. Client shall compensate Consultant for air services rendered prior to the -2- date of terinination. There shall be no liquidated damages in the event of termination under this provision. IN WITNESS THEREOF, this Agreement is executed on the dates set forth below and effedive on the date first set forth above. California Consulting, Inc. By Name: Steven N. Samuclian Title: CEO Date: By_ Name: Enrique C. Zaldivar,P.E. Title: Chief Executive Officer Date: October 20, 2021 City of Baldwin Park By -t Name: Emanuel Estrada Title: Mavor Date: October 202021 M ITEM NO. 6 FROM: SAID GABRIEL "" b DATE: �n JA+Ww SUBJECT Honorable Mayor and Members of the City Council Robert Lopez, Chief of Police October 16, 2024 Waiver of Formal Bidding Procedures pursuant to Section 34.23 of the Baldwin Park Municipal Code for the Authorization to enter into an Agreement to purchase Skydio X10 Drones for the Baldwin Park Police Department UAS Program SUMMARY The Baldwin Park Police Department seeks a four -fifths vote by the City Council to waive the formal bidding procedures to purchase Skydio X10 drones through Axon for the recently approved Unmanned Aerial System (UAS) program. Strict application of the bidding procedures would be impractical and uneconomical, and will promote the welfare of the public by facilitating the purchase of the Skydio X10 drones. This acquisition will enhance the department's capabilities in protecting and serving the community through advanced drone technology while leveraging our existing partnership with Axon for seamless integration with our current systems. RECOMMENDATION It is recommended that the City Council 1. Make a finding that it would be impractical, useless, or uneconomical to follow the formal bidding procedures, and that the welfare of the public would be promoted by dispensing with the same. 2. Approve the 5-year agreement with Skydio for the purchase of X10 drones through. Axon for the Baldwin Park Police Department's UAS program for $137,885.82 3. Authorize the Police Chief to execute all necessary documents for the purchase, subject to review by the City Attorney. 4. Authorize the Director of Finance to make the necessary appropriation from the Federal Asset Forfeiture Fund and budget adjustment; and to set up account # as needed. FISCAL IMPACT There will be no impact to the general fund. The total cost for the purchase of Skydio X10 drones through Axon is $137,885.82 (before taxes). This expense will be funded through the Police Department's Federal Asset Forfeiture Fund #205. This agreement with Axon to purchase the Skydio drones is a 5-year service agreement. The payment plan would be as follows: ���Year 1 $62,805.38 Year 2 $7,797.30 Year 3 $8,918.40 Year 4 $48,325.23 Year 5 $10,039.51 Page I / 2 C•KHRIJum Section 34.26 of the Baldwin Park Municipal Code (BPMC) requires formal bidding procedures for any purchase of equipment above $50,000. BPMC Section 34.23(E) requires a four -fifths vote of the City Council to waive bidding procedures upon a finding by the Council that it would be impractical, useless, or uneconomical to follow the procedures, and that the welfare of the public would be promoted by dispensing with the same. On August 7, 2024, the City Council approved the implementation of the Baldwin Park Police Department's Unmanned Aerial System (UAS) program. This approval included the adoption of a UAS policy and authorization for the Police Chief to make necessary adjustments to the program as needed. Following this approval, the Department began evaluating the most suitable drone equipment for this program. Upon waiver of the bidding procedures and approval of the purchase, the department will acquire the Skydio X10 drones and begin integrating our UAS program into specific events and calls for service, in compliance with all local, state, and federal laws. DISCUSSION A strict application of the bidding procedures would be impractical, useless, and uneconomical because the Department already contracts with Axon. Skydio's potential for integration and scalability with is key to the Department's request to waive bidding procedures. Combining Skydio's drone technology with Axon's software platforms, including Axon Air and Axon Fusus, and integration with the Department's current Evidence.com system and will streamline data management processes. Further, the Department already researched several top -rated drone companies, including DJI Enterprise, Skydio, BRINC Drones, Parrot, and Autel Robotics. Each company was evaluated against the Department's specific needs and policy requirements. After consideration, the Department narrowed its choices to Skydio and BRINC Drones. Ultimately, and Skydio emerged as the preferred choice due to its strategic partnership with Axon, a company whose products are already integral to the Department's daily operations. The Department obtained three quotes for the drone purchase. The quote from Axon, at $130,219.56 (before taxes), was the most cost-effective option. Additionally, the welfare of the public would be promoted by dispensing the bidding requirements. Combining Skydio's real-time aerial footage with Axon's live streaming and evidence management tools will enhance the department's situational awareness during critical incidents, improve response times, and ensure accountability. The Department thus requests proceeding with the Axon quote due to several key factors, including the existing partnership with Axon for body -worn cameras and in -car video systems and the comprehensive drone program solution offered by Axon Air. ALTERNATIVES 1. Do not make the requisite findings to waive the bidding procedures and not approve the purchase of Skydio X1.0 drones. This would limit the department's ability to fully implement the approved UAS program. 2. Request exploring alternative drone models or vendors before approving the purchase. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Sales quote from Skydio 2. Sales quote from Frontier Precision Sales quote from Axon Page 2 / 2 Non -Binding Budgetary Estimate Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States VAT: 86-0741227 Domestic: (800) 978-2737 International: +1.800.978.2737 Quote Summary Discount Summary Q-617380-45565.806EB Issued: 09/30/2024 Estimated Contract Start Date: 10/31/2024 : Payment Terms: N30 Delivery Method: Page 1 Q-617380-45565.806EB Non -Binding Budgetary Estimate Oct 2024 Oct Oct 2025 Oct 2026 Oct 2027 Oct 2028 Sum .88 .63 $431.88 797.30 Page 2 Q-617380-45565.806EB Non -Binding Budgetary Estimate Pricing All deliverables are detailed in Delivery Schedules section lower in 101229 AXON AIR - SKYDIO SPOTLIGHT FOR X10 2 101211 AXON AIR - SKYDIO SPEAKER/MIC FOR X10 2 101261 AXON AIR - SKYDIO NIGHTSENSE IR FILTER FOR X10 2 101204 AXON AIR - SKYDIO X10 SAFE VT300Z REFRESH 2 AXON AIR - SKYDIO X10 SAFE AIRFRAME CELLULAR 101221 2 REFRESH AXON AIR - SKYDIO X10 STARTER KIT 2.4/5GHZ CELL IR 101235 NA VT300Z 2 A la Carte Software 100551 AXON AIR - DRONESENSE CLOUDSTREAM FOR SKYDIO 3 100551 AXON AIR - DRONESENSE CLOUDSTREAM FOR SKYDIO 5 100551 AXON AIR - DRONESENSE CLOUDSTREAM FOR SKYDIO 2 100112 AXON AIR - EVIDENCE.COM LICENSE - PILOT DATA 5 100112 AXON AIR - EVIDENCE.COM LICENSE - PILOT DATA 3 100112 AXON AIR - EVIDENCE.COM LICENSE - PILOT DATA 2 101242 AXON AIR - SKYDIO CONNECT LICENSE FOR X10 2 A la Carte Services 101078 AXON AIR - RTC VIRTUAL ONBOARDING 1 A la Carte Warranties AXON AIR - SKYDIO X10 CARE SAFE VEHICLE VT300Z 101224 SENSORPKG3YR 2 101170 AXON AIR - SKYDIO CARE FOR VT300-Z SENSOR 2 PACKAGE - 3 YR AXON AIR - SKYDIO CARE FOR X10 WITH CELLULAR 5G 101254 2 3YR AXON AIR - SKYDIO X10 CARE SAFE VEHICLE 101251 AIRFRAME CELL 3YR 2 Delivery Schedule Hardware Bundle A la Carte A la Carte A la Carte Page 3 Quote Unbundled Price: $131,886.23 Quote List Price: $131,886.23 Quote Subtotal: $130,219.56 $265.00 $265.00 $530.00 $54.33 $584.33 $320.00 $320.00 $640.00 $65.60 $705.60 $2,800.00 $2,800.00 $5,600.00 $574.00 $6,174.00 $5,743.00 $5,743.00 $11,486.00 $1,177.32 $12,663.32 $11,804.00 $11,804.00 $23,608.00 $2,419.82 $26,027.82 $16,464.40 $16,464.40 $32,928.80 $3,375.19 $36,303.99 36 $0.00 $0.00 $0.00 $0.00 $0.00 12 _ $0.00 KOO $0.00 $0.00 $0.00 60 MOO $0.00 $0.00 MOO MOO 12 $31.20 $31.20 $1,872.00 .... ------$32 -_____$3,506.76 60 $33.85 $33.85 $4,062.00 MOO $4,062.00 60 $208.25 $208.25 $24,990.00 $0.00 $24,990.00 $1,666.67 $0.00 $0.00 $0.00 $0.00 $1,949.00 $1,949.00 $3,898.00 $0.00 $3,898.00 $1,949.00 $1,949.00 $3,898.00 MOO $3,898.00 $3,300.00 $3,300.00 $6,600.00 $0.00 $6,600.00 $3,300.00 $3,300.00 $6,600.00 $0.00 $6,600.00 101204 AXON AIR - SKYDIO X10 SAFE VT300Z REFRESH 2 1 10/01/2024 101211 AXON AIR - SKYDIO SPEAKER/MIC FOR X10 21111111 1 10/01/2024 101221 AXON AIR - SKYDIO X10 SAFE AIRFRAME CELLULAR 2 1 10/01/2024 REFRESH Q-617380-45565.8O6EB Non -Binding Budgetary Estimate Hardware A la Carte A la Carte A la Carte Software 101229 AXON AIR - SKYDIO SPOTLIGHT FOR X10 2 1 10/01/2024 101235 2 1 10/01 /2024 AXON AIR - SKYDIO X10 STARTER KIT 2.4I5GHZ CELL IR NA VT300Z 101261 AXON AIR - SKYDIO NIGHTSENSE IR FILTER FOR X10 2 1 10/01/2024 Services Bundle Item Description CITY A la Carte 101078 AXON AIR - RTC VIRTUAL ONBOARDING 1 Warranties Page 4 Q-617380-45565.806EB Non -Binding Budgetary Estimate Shipping Locations Location Number Street City State Zip Country 1 14403 Pacific Ave Baldwin Park CA 91706-4226 USA Payment Details Page 5 Q-617380-45565.806EB Non -Binding Budgetary Estimate Page 6 Q-617380-45565.806EB Non -Binding Budgetary Estimate This Rough Order of Magnitude estimate is being provided for budgetary and planning purposes only. It is non -binding and is not considered a contractable offer for sale of Axon goods or services. Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing. Page 7 Q-617380-45565.806EB Skydio, Inc. 3000 Clearview Way San Mateo, CA 94402 United States (855)463-5902 Sklydio orderadmin@skydio.com FOR PRICING / BUDGETARY PURPOSES ONLY Base Solution Quote Form #: Q-28334 Created Date: 9/30/2024 Expiration Date: 10/24/2024 Prepared By: Andrew Warren Prepared By Email: andrew.warren@skydio.com CUSTOMER: Baldwin Park Police Department �ammilmm Product Code Product Name Quantity Term (Months) List Unit Price Net Unit Price Total (USD) DR4ESKT2IZG0000NA Skydio X10 Starter Kit (2.4/5 GHz with Cellular, IR) NA + VT300-Z 2.00 $16,464.40 $16,464.40 $32,928.80 DR4ATTSWNAIR Skydio NightSense with IR Attachment for X10 2.00 $2,880:00 $2,0Q.00 $5,600.00 DR4ATTSPKM Skydio Speaker/Mic for X10 2.00 $320.00 $320X(b, $640.00 DR4ATTSPTL Skydio Spotlight for X10 2.00 $265.00 $265.00 $530.00 H,ardware + Perpetual Software Subtotal: '. $39,698.80 Product Code Product Name Quantity .Turns {anths}.<< List, t Price Net Unit Price TotahfllSD) SWCLSTDR4 Skydio Data Storage,for'X10 .0#1=='„ 60 $2,250.00 $2,250.00 $4,54�.60 SWMSDR4 Skydio MeOi�p Sync for X10 00 ::,:�_ 60 77 $3,500.00 $3,500.00 $7,000.00 SWFMDR4 Sky io-Fleet Manager for X10 2.010' 0 $600.00 $600.00 $1,200.00 SWSTRDR4 Skydio Multi -Viewer Live.Stf timing forX1 2.00, 60 $12,000,60 $12,000.00 $24,000.00 Cloud Based Software Subtotal: Product Code product Name Quantity Terms List Unit Net Unit (Months) Price Price $36,700.00 Total (USD) CEDR45G300Z3YRNA Skydlo Care for X10 with Cellular 5G + VT80t?-Z, 2.00 $5,249.00 $5,249.00 $10,498.00 Services Subtotal: 1 $10,498.00 A La Carte Product Code Product Name Quantity Terms List Unit Net Unit Total (USD) (Months) Price Price DR4SAFEVT300Z Skydio Assured Future Equipment - VT300-Z 2.00 $5,743.00 $5,743.00 $11,486.00 Sensor Package Refresh DR4SAFEVEHCEL Skydio Assured Future Equipment - X10 Airframe 2.00 $11,804.00 $11,804.00 $23,608.00 with Cellular Refresh Hardware + Perpetual Software Subtotal: 1 $35,094.00 Page 1 of 3 Product Code Product Name Quantity Terms Em List Unit Net Unit Total (USD) (Months) Price Price DR4SAFEVT300Z3 Skydio Care Enterprise for SAFE Vehicle - VT300- 2.00 $1,949.00 $1,949.00 $3,898.00 Z Sensor Package (3-year) DR4SAFEVEHCEL3 Skydio Care Enterprise for SAFE Vehicle - 2.00 $3,300.00 $3,300.00 $6,600.00 Airframe with Cellular (3-year) Customer acknowledges and agrees that any SaaS Services provided under this States. Ri Services Subtotal: $10,498.00 Total Fees $132,488.80 Estimated Shipping $261.36 Grand Total $132,750.16 er Form will be hostedfn the United o's standard,,terms and conditi derormtoe:provided bySk tracting method has been prep ept this quote or offer j ti. Skydio V200 and VT301D gimbals are export, controlled ftelTS, with export control classificati,6 number (ECCN) 6A003.b.4.b. Where an export license is required, � eli� ' of any export controlled item i contingent upon Skydio being granted an export control license for the s llo from the U.§. Department of Commerce. If Skydio delivers an export -controlled item to a customer in the U.S. and tha customer seeks tq export or otherwise divert the item outside the U.S., it is th customer's resp ans Diversion contrary to U.Sbil� to apply for any require "Iicense(s) from the U.S. government. S.'law is prohibited °°`` Certain items in this order may be subject to certification requirements) under United States federal and/or state law. Skydio's delivery of any' tach item within the United, States is contingent upon completion of applicable US - based certification processes. Skydio shall bear sole responsibility for, and will provide a full refund to Customer for any items for which Skydio is 66,ble to obtain-p0ficable US -based certification. The foregoing is inapplicable to items purchased for export fro"e United States. With respect to any geographic location into which Customer will import the Products or Services, Customer represents and warrants that it has all necessary licenses, waivers, or other regulatory approvals necessary in order to import and operate the Products and Services. Customer is solely responsible for any costs, fees, penalties, judgments or other liabilities arising from Customer's import, export, transfer or operation of the Products or Services outside the Authorized Territory. The License Term Start Date will be thirty (30) days after Skydio's acceptance of this Order Form. In the event Advanced Software Package(s) procured herein cannot be provisioned on or before the Start Date, (for example, because one or more hardware units is pending availability), all License Term(s) under this Order Form will automatically be extended by the number of days between the Start Date and the Deferred Activation Date of 12/19/2024 the License Term(s) thus will be equal to or longer than the originally procured License Term(s). Page 2 of 3 Exhibit A: Product Descriptions and Definitions Product Name Description Skydio X10 Starter Kit (2.4/5 GHz with Kit includes one (1) Skydio X10 2.4/5 GHz with Cellular vehicle, one (1) 2.4/5 GHz with Cellular Cellular, IR) NA+VT300-Z Enterprise Controller, one (1) VT300-Z Sensor Package, one (1), pro case, two (2) wall adapters, one (1) set additional propellers, two (2) 256 GB micro SD cards, three (3) batteries, and one (1) dual charger. Includes one (1) subscription to Skydio Autonomy Drone Software that allows the drone to see, understand, and act upon the world. License is perpetual and non -transferable. Skydio Drone Software for X10 Skydio Autonomy allows the drone to see, understand, and act upon the world. License is perpetual and non -transferable. Skydio NightSense with IR Attachment Skydio NightSense for X10 includes access to advanced autonomy functionality in no and low light for X10 situations. Includes one (1) perpetual license and one (1) infrared light spectrum active illumination attachment that can be carried by Skydio X10. Skydio NightSense, IR Filter for X10 One (1) infrared light spectrum active illumination attachment that can be carried by Skydio X10. Skydio NightSense for X10 Skydio NightSense for X10 includes access to advanced autonomy functionality in no and low light situations (perpetual license). Skydio Speaker/Mic for X10 One (1) speaker and microphone attachment that can be carried by the Skydio X1,0 Skydio Spotlight for X10 One (1) spotlight attachment that can be carried bythe Skydio X10. Skydio Care for X10 with Cellular 5G + Skydio Care for X10 with Cellular 5G +VT300- , 3-year includes bundled Care for the m� ydio X10 VT300-Z, 3-year with Cellular 5G and the VT300-Z Sensor Package. Skydio Care forX-10 with Cellular 5G"(3yr plan) includes: (a) three (3) Damage Replacement with advance shipm of and up to one (1) Los#.Drone Replacement with advance sl4ment. Skydio Care for VT300- (3 plan) includes: (a) thre' 3) Damage Replacement Wlf advance shipment and up to ohe (1)lost Sensor Package Replacement with advance shipmrtf In either event, Customer mil[ be charget(`the full cost of the replacement sensor packageif Skydio fails to receive payment o associated relxlacdment fees (covered in T&C) within h) days of the shipment. Skydio Data Storage for X10 Qne(1) subscription to Skydio Data fcra19 d. lncludeS12GB of storage capacity per year ,(pot'led org-wide across all licensed drones),•°Quantity must et t l fleet quantity. Requires pur6ase of Skydio Data Storage and` leet Manar. Skydio Media Sync for X10. One (1) subscription to Skyt[t"Media sync, which allows the drone to uplcadflght media to Skydio Fleet Manager for star ge> Quantity mt, st equal fleet quantity. Requires purchase of Skydio Data Storage and Fleet Maria Skydio Fleet Manager forX{ Q One (1 subscnption to Slydio Fleet Manager for X10„includes access to Skydio Fleet Manager for trackin fleet usage. Includes live streaming of video to a single user. Includes one (1) subscription to Skydio Model,Viewer, which allows the useet Manager to view 3D models from the browser. Skydio Multi -Viewer Live Streaming for One (1) subscription to Skydio Mulfi Viewer Live Streaming includes Multi -Viewer streaming X10 capability allowing user to ie real-time video from Skydio X10. Base license includes 600 hours per year, per vehicle, per, wer, pooled. Hours only consumed when stream is viewed by more than one viewer. Requires purchase of Fleet Manager. Skydio Care Enterprise for SAFE Vehicle = Skydio Care Enterprise for SAFE Sensor Package (3yr plan) includes: (a) extended three (3) year VT300-Z Sensor Package (3-year) Limited W' rranty; (b) up to three (3) Damage Replacements with advance shipment and up to curie (f Lost Sensor Package Replacement with advance shipment. In either event, Customer will "be charged the full cost of the replacement sensor package if Skydio fails to receive payment of associated replacement fees (covered in T&C) within thirty (30) days of the shipment. Does not include vehicle airframe or attachments. Continental US and Hawaii and Alaska only. Skydio Care Enterprise for SAFE Vehicle - Skydio Care Enterprise for SAFE Vehicle Airframe with Cellular (3yr plan) includes: (a) extended Airframe with Cellular (3-year) three (3) year Limited Warranty; (b) up to three (3) Damage Replacements with advance shipment and up to one (1) Lost Drone Replacement with advance shipment. In either event, Customer will be charged the full cost of the replacement drone if Skydio fails to receive payment of associated replacement fees (covered in T&C) within thirty (30) days of the shipment. Does not include sensor package or attachments. Continental US and Hawaii and Alaska only. Page 3 of 3 1713 Burlington Drive Bismarck, ND 58504 Quote 98152 Date: Sep 30, 2024 02:42 PM How Ynn MeasOaltes �, ��� J� 701-222-2030 PR'{" By: Keegan Schaefer �ipc a°dfluiance www.frontierprecision.com keegangfrontierprecision.com —An Employee -Owned Company— BILL T "+ SHIP T Baldwin Park Police Department Baldwin Park Police Department Product Details Qty Price Total DR4ESKT2IZG000ONA 2 $ 16,464.40 $ 32,928.80 Skydio X10 Starter Kit (2.4/5 GHz with Cellular, IR) NA+ VT300-Z Kit includes one (1) Skydio X10 2.4/5 GHz with Cellular vehicle, one (1) 2.4/5 GHz with Cellular Enterprise Controller, one (1) VT300-Z Sensor Package, one (1), pro case, two (2) wall adapters with USB cable, one (1) set additional propellers, two (2) 256 GB micro SD cards, three (3) batteries, and one (1) 2-up charger. Drone Software for X10 is rolled into the kit DR4ATTSWNAIR 2 $ 2,800.00 $ 5,600.00 Skydio NightSense with IR Attachment for X10 DR4ATTSPKM 2 $ 320.00 $ 640.00 Skydio Speaker/Mic for X10 Miscellaneous 2 $ 265.00 $ 530.00 Skydio Spotlight for X10 DR4ATTSPTL SWCLSTDR4 10 $ 450.00 $ 4,500.00 Skydio Data Storage for X10 SWMSDR4 10 $ 700.00 $ 7,000.00 Skydio Media Sync for X10 SWFMDR4 10 $ 120.00 $ 1,200.00 Skydio Fleet Manager for X10 One (1) subscription to Skydio Fleet Manager for X10 includes access to Skydio Fleet Manager for tracking fleet usage. Includes live streaming of video to a single user. Includes one (1) subscription to Skydio Model Viewer, which allows the user of Fleet Manager to view 3D models from the browser. SWSTRDR4 10 $ 2,400.00 $ 24,000.00 Skydio Multi -Viewer Live Streaming for X10 CEDR45G30OZ3YRNA 2 $ 5,249.00 $ 10,498.00 Skydio Care for X10 with Cellular 5G + VT300-Z, 3-year DR4SAFEVT30OZ 2 $ 5,000.00 $ 10,000.00 Skydio Assured Future Equipment - VT300-Z Sensor Package Refresh DR4SAFEVEHCEL3 2 $ 3,300.00 $ 6,600.00 Skydio Care Enterprise for SAFE Vehicle Airframe with Cellular (3-year) DR4SAFEVT30OZ3 2 $ 1,949.00 $ 3,898.00 Skydio Care Enterprise for SAFE Vehicle - VT300 Z Sensor Package (3-year) Product Details Qty Price Total DR4SAFEVEHCEL 2 $ 11,804.00 $ 23,608.00 Skydio Assured Future Equipment - X10 Airframe with Cellular Refresh Miscellaneous 1 $ 270.00 $ 270.00 Estimated Shipping Fees *Actual will be billed* Sub Total: $ 131,272.80 Discount: $ 0.00 Tax: $ 0.00 Shipping: $ 0.00 Valid Until: Nov 22, 2024 Shipping, handling, and applicable sales tax will be added to invoice Terms and Conditions All invoices are in U.S. Dollars. Prices are good for 30 days. Payment terms are net 30 days upon approved credit. We also accept VISA„ MasterCard and American Express. Returns may be accepted 30 days from invoice, A restocking fee of up to % may be charged for any return. Special orders are not returnable, Shipping and handling charges are prepaid and added to invoice. Shipment will be made by UPS Ground unless otherwise specified, FOB Shipping point. {{Signature*}} {{Signdate*}} {{Fullname*}} ITEM NO. 7 +�►��Wz, TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works s'EL PREPARED BY: Anthony Vazquez, Public Works Manager �,;,� DATE: October 16, 2024 SUBJECT: Authorize the Replacement of Three (3) Maintenance Vehicles through the City's Vehicle Lease Program — CIP24-022-15727 and CIP24-047-15727/ 59003 SUMMARY This item seeks City Council authorization for the replacement of three (3) maintenance vehicles and adding them to the City's Leasing program including the required after -market upgrades. These vehicles will replace three (3) existing vehicles with similar features currently in use. The leased vehicles will be assigned to the Public Works Department (2) and Parks & Recreation Department (1). The displaced vehicles will then be sold at auction and the proceeds of the sale will be applied to the Leasing Program for procurement of future city vehicles. RECOMMENDATION It is recommended that the City Council: 1. Authorize the procurement of three (3) maintenance vehicles per the City's Lease Program; and 2. Authorize the Finance Director to make the necessary budget adjustments including carry-over of FY23- 24 funds for CIP No. 24-022-15727 and CIP No. 24-047-15727/ 59003; and, Authorize the Director of Public Works or his designee to add three (3) vehicles to the lease program and process the necessary documents. FISCAL IMPACT This item will have no impact on the General Fund. The funds for this project were programmed in the FY 2023/24 Capital Improvement Program (CIP) Budget and were approved by the City Council on November 1, 2023. These projects were subsequently rolled over to FY24-25. The following table lists the funds available for each project: CIP No. 24-022-15727 — Two (2) PW Maintenance Trucks to Leasing Program Fund No. Description Acct. No. Amount 254 Measure R Local Return 254-50-590-58140-15727 $32,000.00 246 AB939 INT Waste Management 246-50-590-58140-15727 $27,740.00 Total Funding Available $59,740.00 CIF' No. 24-047-15727/ 59003 — One (1) Parks and Recreation Maintenance Truck to Leasing Program Fund No. Description Acct. No. Amount 402 Fleet Services 402-50-590-58140-15727 $12,000.00 402 Fleet Services 402-50-590-58110-59003 $20,000.00 Total Funding Available $32,000.00 Page 1 / 2 BACKGROUND On May 16, 2018,.the City Council approved the implementation of a Vehicle Leasing Program in an effort to reduce fleet costs and provide a more efficient fleet. This program has helped the City of Baldwin Park bring in over 40 safer, more efficient, reliable vehicles throughout all city departments. These vehicles have displaced older, inefficient, environmentally detrimental vehicles. While the City continues to make great strides in replacing vehicles through the program, there is still a backlog of older city vehicles that are in dire need of replacement. These older vehicles generally require more frequent and expensive maintenance. Each year, Public Works Fleet Division assess and evaluate the current conditions of vehicles, providing recommendations to each department to ensure vehicles are being properly utilized, fit the needs of each Department, and ensure regular replacement is budgeted and executed. This process will ensure that the city continues to benefit from long-term cost savings and ensure operational efficiency, as newer models are generally more fuel -efficient and have lower maintenance requirements. DISCUSSION During the annual assessment and evaluation of vehicles, the Public Works Fleet Division has identified the next round of replacement for City vehicles either at or approaching the 100,000-mile mark, placing them past their optimal replacement cycle. Since these vehicles are crucial for the Public Works and Parks & Recreation Building Maintenance Departments, it is a best practice to consistently replace them to ensure the operational efficiency of each Department. Regular replacement is highly recommended every eight (8) years and/ or 100,000 miles to ensure vehicles remain in service, avoiding extended downtimes and expensive repairs. Often, the maintenance and repair costs associated with high -mileage vehicles often surpass the costs of replacement. Approving this action would enable each Department to continue to respond to work orders in a timely fashion and maintain work efficiency while mitigating the impact on the Public Works Fleet Division in terms of continuous maintenance and costly repairs. ALTERNATIVES The City Council may choose not to approve this item and direct staff with a desired alternative. CEQA REVIEW Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters, it has been determined that the action does not constitute a "project" under CEQA. LEGAL REVIEW Not required. ATTACHMENTS 1. Copy of Enterprise Requisition for the Lease of these three (3) maintenance vehicles 2. Copy of the City Council Approved CIP FY23-24 Page 2/2 Date: 10.16.2024 Requisition #: Date Required: ANNUAL PURCHASE ORDER FY 2024/25 CITY OF BALDWIN PARK PURCHASE REQUISITION Vendor: Enterprise FM Trust Address: P.O. #: Vendor #: Kansas City, MO 64180 Order Date: rnone tt: r ax 7T: Item Qty Unit Catalog/Item No./Description Account No. Unit Price Total Amount Annual Purchase Order for the Fleet Leasing Program of Citywide vehicles CIP24-022-15727 Two (2) Public Works Trucks - One (1) Isuzu NPR Flatbed Truck 254-50-590-58140-15727 32,000.00 One (1) Ford F-250 Crew cab Utility Truck 246-50-590-58140-15727 27,740.37 Recreation Utility Truck - One (1) F-250 Utility Truck with Lift gate CIP 24-047-15725/59003 402-50-590-58140-15727 12,000.00 402-50-590-58110-59003 20,000.00 Subtotal: 91,740.37 Tax: Shipping: Total: 91,740.37 Please provide justification for purchase below: City Council approved the Leasing Program on May 16, 2018. City participate in The Interlocal Purchase System (TIPS). The City will continue to evaluate which vehicles are in dire need for replacement and prioritize replacement based on Department needs. Are you using federal funds for this purchase? Ves No X If yes, please attach proof that the vendor is in good standing and free of suspension and debarment on SAM.gov. Purchases of $5,000 or more require three quotes. Please provide the information requested below. Justification required for Sole Source. Method: Vendors: Phone # or Web Address: Contact Person or Email:Quotes: ❑ Telenhone Email ENTERPRISE - Contract Vendor ❑ Internet ❑ Other (Please provide explanation): Citywide Vehicle Leasing Program - Three (3) year Contract with three (1 year) options Name of employee who obtained / received quotes: Anthony Vazquez Anthony Vazquez Division Head Approval Division Head Name (Printed) Samuel Gutierrez Department Head Approval Department Head Name (Printed) ($10,000.01 - $50,000.00 Requires CEO Approval) Enrique C. Zaldivar CEO Approval CEO Name (Printed) Revised 5-28-2024 (Over $50,000.00 Requires City Council Approval) City of Baldwin Park Adopted Capital Improvement Projects (CIP) Funding Schedule by Department Fiscal Year 2023-24 CIP to Fiscal Year 2027-28 CIP # 1 Dept Project I Item Description Funding Sources General Ledger Expenditure Account Account Name FY23.24 Adopted CIP Totals Future Funding Schedule (Proposed) Fund Description FY24.25 Proposed CIP FY25.26 Proposed CIP FY26.27 Proposed CIP FY27.28 Proposed CIP Administration: CIP22-001 Microsoft 365 and Exchange Migration EA License 275 ARPA - American Rescue Plan Act (Broadband: Other Projects) 275-10-764-58105-51001 Software Purchase / Conversion 51000 00 CIP22-002 Citwide Phone system upgrade / 275 ARPA - American Rescue Plan Act (Broadband: Other Projects) 275-10-764-58110-51002 Equipment Purchase 35,866.82 CIP22-005 Upgrade Internet Bandwith 275 ARPA - American Rescue Plan Act (Broadband: Other Projects) 275-10-764-58100-51005 Contract Services 132,06413 275 ARPA - American Rescue Plan Act (Broadband: Other Projects) 275-10-764-58105-51005 Software Purchase / Conversion 14,000.00' Total 146,064.83 CIP22-006 Website Upgrades 275 ARPA - American Rescue Plan Act (Broadband: Other Projects) 275-10-764-58100-51006 Contract Services 250,000.00' CIP22-007 Cyber Security System and Software subscription 275 ARPA - American Rescue Plan Act (Broadband: Other Projects) 275-10-764-58105-51007 Software Purchase / Conversion 50,040,00' CIP23-001 Agenda Management Software-PrimeGov (Approved by Council 4-6-22) 275 ARPA - American Rescue Plan Act (Revenue Replacement) 275-10-765-58105-51008 Software Purchase / Conversion 84,750.45 CIP24-002-51009 IT Upgrades for Recreation Facilities (Dell PowerStor SSD, Meraki WiFi Access Points, IT Workstations and laptops, UPS and Netgear ObiGuest WiFi) 275 ARPA - American Rescue Plan Act (Broadband "Last Mile" Projects) 275-10-763-58110-51009 Equipment Purchase 85,000.00' Administration Totals 702,731A0 $ $ $ $ Page 1 of 9 CIP # 1 Dept Project 1 Item Description Funding Sources General Ledger Expenditure Account Account Name FY23.24 Adopted CIP Totals Future Funding Schedule (Proposed) Fund Description FY24.25 Proposed CIP FY25.26 Proposed CIP FY26.27 Proposed CIP FY27.28 Proposed CIP Community Development: CIP24-053-59000 Buy -Out End of Lease Vehicles - 2 Building, 1 Code, and 1 Housing 402 Fleet Services- Building 402-40-450-58110-59000 Equipment Purchase 14,000.00' 402 Fleet Services- Code 402-40-460-58110-59000 Equipment Purchase 7,000.00 402 Fleet Services- Housing 402-40-410-58110-59000 Equipment Purchase 7,000.00' Total 28,000.00 CIP24-054-59001 Document Digitization of paper files for Planning, Building, Housing, and Community Enhancement 235 General Plan Fee 23540-470-58100-59001 Contract Services 160,000,00' CIP24-055-54002 Tree Master Plan 234 Park Funds (Quimby Fees) 23440-470-58100-54002 Contract Services 50,000.00 235 General Plan Fee 23540-470-58100-54002 Contract Services 50,000.00 Total 100,000,00 Community Development Totals 278,000.00 $ $ $ $ Finance: CIP22-042 OpenGov Budgeting & Planning + Reporting & Transparancy Suite Software 275 ARPA - American Rescue Plan Act (Revenue Replacement) 275-20-765-58105-52000 Software Purchase / Conversion 84,686.00 Finance Totals 84,686,00: $ $ $ $ Page 2 of 9 CIP # 1 Dept Project 1 Item Description Funding Sources General Ledger Expenditure Account Account Name FY23.24 Adopted CIP Totals Future Funding Schedule (Proposed) Fund Description FY24.25 Proposed CIP FY25.26 Proposed CIP FY26.27 Proposed CIP FY27.28 Proposed CIP Police: CIP20-170 Replace 25 Mobile Data Computers (MDC) 275 ARPA - American Rescue Plan Act (Revenue Replacement) 275-30-765-58110-13021 Equipment Purchase 78,713.86' CIP21-186 Body and Vehicle Cameras inlcuding Lease of Automated License Plate Readers 206 State Asset Forfeiture 206-30-340-58110-13026 Equipment Purchase 49,000.00 275 ARPA - American Rescue Plan Act (Revenue Replacement) 275-30-765-58110-13026 Equipment Purchase 13,305.62 Total 62,305.62 i CIP21-200 Spillman RIPA & NIBRS Compliant Software 275 ARPA - American Rescue Plan Act (Revenue Replacement) 275-30-765-58105-53000 Software Purchase / Conversion 45,000.00 CIP22-008 Lease vehicles - Patrol, detective and admin 275 ARPA - American Rescue Plan Act (Revenue Replacement) 275-30-765-58140-53001 Lease Expense 178,236.82' CIP22-009 Upgrades to the Emergency Operations Center (EOC) 275 ARPA - American Rescue Plan Act (Capital Investments or Physical Plant Changes to Public Facilities that respond to the COVID-19 public health emergency) 275-30-706-58110-53002 Equipment Purchase 100,000,00' CIP22-010 Replace PD telephone and radio audio recorder 275 ARPA - American Rescue Plan Act (Revenue Replacement) 275-30-765-58110-53003 Equipment Purchase 42,000.00' CIP22-012 PD Mobile Command upgrades 275 ARPA - American Rescue Plan Act (Revenue Replacement) 275-30-765-58110-53005 Equipment Purchase 120,000,00 CIP24-028-53009 Vehicle and Handheld HT Radios, and Management Software 271 Police Grants Fund (State -Susan Rubio) 271-30-340-58110-53009 Equipment Purchase 300,000.00 260,000 260,000 260,000 260,000 CIP24-057-53010 Storage Containers for Homeless Property & Illegal Cannibis Seizures 208 Law Enforcement Developmental Impact 208-30-340-58110-53010 Equipment Purchase 25,000.00 245 Proposition C 245-30-340-58110-53010 Equipment Purchase 25,000,00' Total 60,000.00 LEE Police Totals 976,266.30 $ 260,000 $ 260,000 $ 260,000 $ 260,000 Page 3 of 9 CIP # 1 Dept Project 1 Item Description Funding Sources General Ledger Expenditure Account Account Name FY23.24 Adopted CIP Totals Future Funding Schedule (Proposed) Fund Description FY24.25 Proposed CIP FY25.26 Proposed CIP FY26.27 Proposed CIP FY27.28 Proposed CIP Public Works: CIP20-20 CNG Station 244 Proposition A 244-50-520-58100-15507 Contract Services 8,031,56' CIP20-31 Maine / Pacific - Traffic Signal and Rail Crossing Safety Improvements at Pacific Ave and Bogart St 245 Proposition C 245-50-520-58100-15716 Contract Services 2,567.00 270 Grants Fund (HPLUL) Federal 270-50-520-58100-15716 Contract Services 266,870.00' 270 Grants Fund (STPL) Federal 270-50-520-58100-15716 Contract Services 699,999.75 Total 968,436,75 CIP20-35 Metrolink Quiet Zones - Design and Construction matching funds 255 Measure M Bond Proceeds 255-50-520-58100-15550 Contract Services 323,531.50 270 Grants Fund (1 at Mile Last Mile) Local 270-50-520-58100-15550 Contract Services 60,633.00 Total ; 384,164,50' CIP20-41 San Gabriel River Bikeway Trail - Pathway along Walnut Creek Wash 245 Proposition C 245-50-520-58100-15538 Contract Services 216,288.70' CIP20-129 San Gabriel River Bikeway Phase 11- Greening 245 Proposition C 245-50-520-58100-15093 Contract Services 349,351.80 256 SB1 Road Repair & Accountability 256-50-520-58100-15093 Contract Services 250,000,00 270 Grants Fund (ATP Cycle 3) State 270-50-520-58100-15093 Contract Services 677,000.00 270 Grants Fund (RMC Prop 68) State 270-50-520-58100-15093 Contract Services 993,790.00' Total 2,270,141.80 CIP20-131 (Postponed) Median Landscaping Remove Turf and add Drought Resistant Plants and Trees - Phase II 234 Park Fees (Quimby Act) 234-50-520-58100-15095 Contract Services 20,000 251 Street Lighting and Landscape 251-50-520-58100-15095 Contract Services 18,488 CIP20-182 Big Dalton Wash Greenway 234 Park Fees (Quimby Act) 234-50-520-58100-15104 Contract Services 112,500.00' 270 Grants Fund (Prop 68) State 270-50-520-58100-15104 Contract Services 2,182,439.61 Total 2,294,939,61 CIP21-190 Drainage Improvements at Foster Avenue Pedestrian Rail Crossing 255 Measure M Bond Proceeds 255-50-520-58100-15105 Contract Services 531,210,00' 258 Measure W 258-50-520-58100-15105 Contract Services 376,560.71' Total 907,770 71 i CIP21-191 Traffic Signal at Olive and Maine Avenue 251 Street Lighting and Landscape 251-50-520-58100-15564 Contract Services 83,557.80 254 Measure R Local Return 254-50-520-58100-15564 Contract Services 150,000.00 256 S61 Road Repair & Accountability 256-50-520-58100-15564 Contract Services 326,000.00' 270 Grants Fund (STPL) Federal 270-50-520-58100-15564 Contract Services 305,000,00 Total 863,667.80 i CIP21-198 Barnes Park Regional Project 234 Park Fees(Quimby Fees 234-50-520-58100-55001 Contract Services 6,570.00 258 Measure W 258-50-520-58100-55001 Contract Services 8,971,895.76': 270 Grants Fund (Prop 68) State 270-50-520-58100-55001 Contract Services 2,927,260.00' Total 11,906,715.76 CIP21-199 Traffic Signal Modification Merced 1 Vineland 245 Proposition C 245-50-520-58100-55002 Contract Services 55,942A9: 251 Street Lighting and Landscape 251-50-520-58100-55002 Contract Services 63,708.86' 256 SB1 Road Repair & Accountability 256-50-520-58100-55002 Contract Services 181,514.00 270 Grants Fund (HSIP) Federal 270-50-520-58100-55002 Contract Services 258,440.00' Total 669,605A4i Page 4 of 9 CIP # 1 Dept Project 1 Item Description Funding Sources General Ledger Expenditure Account Account Name FY23.24 Adopted CIP Totals Future Funding Schedule (Proposed) Fund Description FY24.25 Proposed CIP FY25.26 Proposed CIP FY26.27 Proposed CIP FY27.28 Proposed CIP CIP22-014 Traffic Signal a Hawk -System installation at GarveyNinelandl I-10 FWY on/off Ramp mp 241 Surface Transportation Program 241-50-520-58100-55006 Contract Services 660,000.00 256 S61 Road Repair & Accountability 256-50-520-58100-55006 Contract Services 300,000.00' 270 Grants Fund (Surface Transportation) Federal 270-50-520-58100-55006 Contract Services 143,000.00' Total 1,093,000,00' CIP22-015 Citywide Sidewalk and Curb & Gutter Concrete Improvements 220 CDBG 220-50-520-58100-55007 Contract Services 160,000.00' 254 Measure R Local Return 254-50-520-58100-55007 Contract Services 100,000.00 Total 260,000.00 CIP22-016 Big Dalton Pocket Park at Francisquito Ave 234 Park Fees (Quimby Fees) 234-50-520-58100-55008 Contract Services 150,000.00: 270 Grants Fund (CNRA) State 270-50-520-58100-55008 Contract Services 298,205,55 270 Grants Fund (Prop 68) State 270-50-520-58100-55008 Contract Services 3,285,000.00 Total 3,733,206.55' CIP22-026 Roadside Park Improvements Near 1-10 FWY 234 Park Fees (Quimby Fees) 234-50-520-58100-55004 Contract Services 100,000a 258 Measure W 258-50-520-58100-55004 Contract Services 250,000.00 270 Grants Fund (HUD CPF) Federal 270-50-520-58100-55004 Contract Services 2,222,000.00 Total 2,572,000.00 CIP22-027 (Postponed) Francisquito Railroad Crossing Safety Upgrades 255 Measure M Bond Proceeds 255-50-520-58100-55015 Contract Services 100,000 270 Grants Fund 270-50-520-58100-55015 Contract Services 2,300,000 CIP22-028 Public Works Maintenance Yard Upgrades including records retention and archiving facility (study & project) 275 ARPA - American Rescue Plan Act (Revenue Replacement) 275-50-765-58100-55016 Contract Services 2,383,287.41' CIP22-037 Storm and Sewer Assessment - Master Plan (Additional project requested by Council 9-1-21) 275 ARPA - American Rescue Plan Act (Clean Water: Other Sewer Infrastructure) 275-50-752-58100-55017 Contract Services 80,000.00 CIP22-038 City Hall Improvements including Council Chambers (Additional project requested by Council 9-1-21) 275 ARPA - American Rescue Plan Act (Revenue Replacement) 275-50-765-58100-55018 Contract Services 2,402,656.36' CIP22-039 High Visibility Traffic Calming Devices - RRFB Traffic (Additional project requested by Council 9-1-21) 245 Proposition C 245-50-520-58100-55019 Contract Services 50,000.00 254 Measure R Local Return 254-50-520-58100-55019 Contract Services 50,000.00i Total 100,000.00 i CIP22-040 Calino Ave Sewer & Storm Drain Improvements 275 ARPA - American Rescue Plan Act (Clean Water: Other Sewer Infrastructure) 275-50-752-58100-55021 Contract Services 590,555.68' CIP22-044 Zocalo/Civic Center Park Plaza Project 200 Future Development 200-50-520-58100-55022 Contract Services 1,440,000.00 234 Park Fees (Quimby Fees) 234-50-520-58100-55022 Contract Services 996,000.00' 256 S61 Road Repair & Accountability 256-50-520-58100-55022 Contract Services 1,076,597.44' 258 Measure W 258-50-520-58100-55022 Contract Services 718,923.59'; 270 Grants Fund State 270-50-520-58100-55022 Contract Services 3,119,773.64 275 ARPA - American Rescue Plan Act (Revenue Replacement) 275-50-765-58100-55022 Contract Services 1,200,000.00' Total 8,551,294.67' CIP23-004 High Efficiency Toilet & Shower Head Replacement Program 275 ARPA - American Rescue Plan Act (Clean Water: Water Conservation) 275-50-755-58100-55026 Contract Services 600,000.00' CIP23-005 Slow Streets Demonstration 270 Grants Fund (SGVCOG Grant) 270-50-520-58100-55024 Contract Services 45,000.00' CIP23-006 Traffic Signal at Olive & Phelan 241 Surface Transportation Program 241-50-520-58100-55025 Contract Services 339,000.00 270 Grants Fund (STPL) Federal 270-50-520-58100-55025 Contract Services 305,000.00' Total 644,000.00 Page 5 of 9 CIP # 1 Dept Project 1 Item Description Funding Sources General Ledger Expenditure Account Account Name FY23.24 Adopted CIP Totals Future Funding Schedule (Proposed) Fund Description FY24.25 Proposed CIP FY25.26 Proposed CIP FY26.27 Proposed CIP FY27.28 Proposed CIP CIP24-003-55028 Pavement Management System Update 245 Proposition C 245-50-520-58100-55028 Contract Services 66,000A0 CIP24-025-55029 Backhoe (Replacement) 254 Measure R Local Return 254-50-590-58110-55029 Equipment Purchase 100,000.00 255 Measure M 255-50-590-58110-55029 Equipment Purchase 100,000.00 Total 200,000.00 CIP24-010-55030 Los Angeles Rehabilitation Project 254 Measure R Local Return 254-50-520-58100-55030 Contract Services 200,000.00' 256 SB1 Road Repair & Accountability 256-50-520-58100-55030 Contract Services 500,000.00' 270 Grants Fund (Metro Express Lanes) Local 270-50-520-58100-55030 Contract Services 2,247,021.00' Total 2,947,021,00! CIP24-005-55902 Residential and Major Street Rehab at Various Locations 245 Proposition C 245-50-520-58100-55902 Contract Services 100,000.00 255 Measure M 255-50-520-58100-55902 Contract Services 100,000.00 i 256 SB1 Road Repair & Accountability 256-50-520-58100-55902 Contract Services 660,000.00' Total 860,000.00; CIP24-026-55031 Boom Truck Replacement 255 Measure M 255-50-590-58110-55031 Equipment Purchase 100,000,00' 254 Measure R Local Return 254-50-590-58110-55031 Equipment Purchase 200,000.00 Total 300,000.00 CIP24-006-55032 Maine Avenue Lighting Streetscape 251 Street Light & Landscaping 251-50-520-58100-55032 Contract Services 126,000.00 254 Measure R Local Return 254-50-520-58100-55032 Contract Services 100,000.00 Total 225,000.00 CIP24-011-55033 Baldwin Park Transit Station 245 Proposition C 245-50-520-58100-55033 Contract Services 200,000.00; 254 Measure R Local Return 254-50-520-58100-55033 Contract Services 200,000.00' 270 Grant Funds Federal Appropriations 270-50-520-58100-55033 Contract Services 1,050,000.00 Total 1,450,000.00' CIP24-014-55034 Traffic Signal Installation at Root St & Puente Ave Intersection 245 Proposition C 245-50-520-58100-55034 Contract Services 108,000.00 1,242,000 CIP24-016-55035 Parking Lots Rehabilitation Project 245 Proposition C 245-50-520-58100-55035 Contract Services 150,000.00 254 Measure R Local Return 254-50-520-58100-55035 Contract Services 200,000.00 255 Measure M 255-50-520-58100-55035 Contract Services 200,000.00' Total $50,000.00': CIP24-017-55036 Upgrade Citywide Speed Feedback Signs 255 Measure M 255-50-520-58110-55036 Equipment Purchase 50,000.00' 100,000 CIP24-018-55037 School Parkway Landscaping Project 251 Street Lighting and Landscape 251-50-520-58100-55037 Contract Services 25,000,00' 254 Measure R Local Return 254-50-520-58100-55037 Contract Services 75,000.00 Total 100,000.00 CIP24-019-55038 Holiday Lighting Citywide 254 Measure R Local Return 254-50-520-58100-55038 Contract Services 20,000.00 255 Measure M 255-50-520-58100-55038 Contract Services 20,000.00 Total 20,000.00; CIP24-029-15727/59003 Replace Three (3) Patrol Vehicles and Police Lighting Equipment 402 Fleet Services 402-50-591-58140-15727 Lease Expense 36,000.00 36,000 36,000 36,000 36,000 402 Fleet Services 402-50-591-58110-59003 Equipment Purchase 60,000.00 Total 96,000.00 Page 6 of 9 CIP # 1 Dept Project 1 Item Description Funding Sources General Ledger Expenditure Account Account Name FY23.24 Adopted CIP Totals Future Funding Schedule (Proposed) Fund Description FY24.25 Proposed CIP FY25.26 Proposed CIP FY26.27 Proposed CIP FY27.28 Proposed CIP CIP24-021-55039 ATV Vehicles for Police and Public Works 402 Fleet Services 402-50-590-58110-55039 Equipment Purchase 25,000.00 i 245 Proposition C 245-50-590-58110-55039 Equipment Purchase 15,000.00': 245 Proposition C 245-50-591-58110-55039 Equipment Purchase 40,000.00i Total 80,000,00' CIP24-022.15727 Additional PW'Trucks to Leasing Program 2 Trucks 254 Measure R Local Return 25450-590-58140-15727 Lease Expense 32,000.00 30,000 246 AB939INT Waste Management 246-50-59058140-15727 Lease Expense 48,000.00 30,000 Total 80,000.00 CIP24-047-15727159003 New Utility Truck for Parks and Recreations 402 Fleet Services 402-50-59058140-15727 Lease Expense 12,000.00 402 Fleet Services 40250-590-58110.59003 Equipment Purchase 20,0K00 Total 32,000.00 CIP24-023-55040 Fleet Asset Management Program 254 Measure R Local Return 254-50-590-58105-55040 Software Purchase / Conversion 40,000,00' 402 Fleet Services 402-50-590-58105-55040 Software Purchase / Conversion 25,000.00' 402 Fleet Services 402-50-591-58105-55040 Software Purchase / Conversion 20,000.00' Total 85,000,00' CIP24-024-55041 Center/Olive Transfer Site Security Upgrades 246 AB9391NT Waste Management 246-50-520-58110-55041 Equipment Purchase - 50,000 254 Measure R Local Return 254-50-520-58110-55041 Equipment Purchase 50,000.00' Total 50,000.00 i CIP24-031-55042 Morgan Park Roundabout and Landscape Enhancement 234 Park Fees (Quimby Fees) 234-50-520-58100-55042 Contract Services 80,000.00 CIP24-033-15074 Landscape Equipment for Street/Park Crew 252 Parks Maintenance District 252-50-560-53390-15074 Minor Equipment 26,000.00 CIP24-034-55043 500 Gallon Water Trailer 402 Fleet Services 402-50-590-58110-55043 Equipment Purchase 13,000.00' CIP24-052-55044 Purchase Grafitti Truck 245 Proposition C 245-50-590-58110-55044 Equipment Purchase 50,000.00' 402 Fleet Services 402-50-590-58110-55044 Equipment Purchase 30,000,00' Total 80,000.00 FUTURE PW Asset and Work Order Management System TBD To be determined Software Purchase / Conversion 80,000 FUTURE Storm Drain Improvements and capture improvements at various locations 258 Measure W 258-50-520-58100-TBD Contract Services 105,000 TBD ITBD TBD-50-520-58100-TBD Contract Services 105,000 1,095,000 FUTURE Citywide Traffic Signal Battery Back-up Systems (BBS) Phase 2 245 Proposition C 245-50-520-58100-55000 Contract Services 100,000 256 SB1 Road Repair & Accountability 256-50-520-58100-55000 Contract Services 150,000 FUTURE Replant Trees Throughout City 251 Street Lighting and Landscape 251-50-520-58100-TBD Contract Services 20,000 Public Works Totals 50,939,712.89'. $ 2,086,488 $ 3,531,000 $ 36,000 $ 36,000 Page 7 of 9 CIP # 1 Dept Project 1 Item Description Funding Sources General Ledger Expenditure Account Account Name FY23.24 Adopted CIP Totals Future Funding Schedule (Proposed) Fund Description FY24.25 Proposed CIP FY25.26 Proposed CIP FY26.27 Proposed CIP FY27.28 Proposed CIP Recreation & Community Services: CIP20-82 Replace Roof at Community Center 4 ply hot mop application (w/complete removal) 275 ARPA - American Rescue Plan Act (Revenue Replacement) 275-60-765-58100-16209 Contract Services 1,000,000,00 CIP20-86 Termite & Building Repairs Community Center 234 Park Fees (Quimby Fees) 234-60-620-58100-16210 Contract Services 65,000,00 CIP20-87 Termite & Building Repairs Senior Center 234 Park Fees (Quimby Fees) 234-60-620-58100-16211 Contract Services 32,000.00" CIP20-168 Repair and Paint Beams at Comm Ctr Gym 234 Park Fees (Quimby Act) 234-60-620-58100-16195 Contract Services 35,000.00+ CIP20-169 Replace / Refurbish Signs at Transit Center 244 Proposition A 244-60-620-58100-16196 Contract Services 15,000.00' CIP20-172 Replace Community Center Weight Room Precut Rubber Tile Flooring 1/2" Commercial Grade 234 Park Fees (Quimby Act) 234-60-620-58100-16198 Contract Services 60,000.00' CIP21-192 Replace Flooring Lobby / Locker Rm Aquatic Ctr 234 Park Fees (Quimby Act) 234-60-620-58100-16226 Contract Services 65,000.00 CIP21-193 Replace Gym Sound Panels, Wall Carpet, Safety Pads and Paint 234 Park Fees (Quimby Act) 234-60-620-58100-16227 Contract Services 226,000.00' CIP21-194 Replace Games Room Area Sound Panels 234 Park Fees (Quimby Act) 234-60-620-58100-16228 Contract Services 55,000.00 CIP22-029 Replace Flooring / Carpet at Teen Center 234 Park Fees (Quimby Act) 234-60-620-58100-56000 Contract Services 50,000.00 CIP22-031 Games Room Equipment upgrades 275 ARPA - American Rescue Plan Act (Revenue Replacement) 275-60-765-58110-56002 Equipment Purchase 74,140,70' CIP22-033 Martial Arts Room mat flooring 275 ARPA - American Rescue Plan Act (Revenue Replacement) 275-60-765-58110-56004 Equipment Purchase 75,000.00 CIP22-034 Replace Boxing Ring and equipment at Community Center 275 ARPA - American Rescue Plan Act (Revenue Replacement) 275-60-765-58110-56005 Equipment Purchase 50,000.00 Page 8 of 9 CIP # 1 Dept Project 1 Item Description Funding Sources General Ledger Expenditure Account Account Name FY23.24 Adopted CIP Totals Future Funding Schedule (Proposed) Fund Description FY24.25 Proposed CIP FY25.26 Proposed CIP FY26.27 Proposed CIP FY27.28 Proposed CIP CIP22-041 New Family Service Center 275 ARPA - American Rescue Plan Act (Economic Impact Assistance: Other) 275-60-726-58100-54001 Contract Services 90,000.00' CIP24-001-55027 Morgan Park Restooms Improvements 275 ARPA - American Rescue Plan Act (Capital Investments or Physical Plant Changes to Public Facilities that respond to the COVID-19 public health emergency) 275-60-706-58100-55027 Contract Services 235,00&00' CIP24-035-56012 Maine Ave Mini Park 210 Community Enhancement Funds 210-60-620-58100-56012 Contract Services 100,000.00 i 270 Grant Funds (TAP Funding) Local 270-60-620-58100-56012 Contract Services 285,000.00 270 Grant Funds (RMC Grant) State 270-60-620-58100-56012 Contract Services 761,672.00' Total 1,046,672.00 CIP24-040-56013 Renovate Daycare Rooms into Recreation Space 270 Grant Funds (Prop 68) State 270-60-620-58100-56013 Contract Services 224,288.00 CIP24-042-56014 Improve Hilda L. Solis Park Restrooms 234 Park Fees (Quimby Fees) 234-60-620-58100-56014 Contract Services 62,000,00' TBD To be determined (Future) TBD-60-620-58100-56014 Contract Services 598,000.00 Total 52,000A0' CIP24-043-56015 Repair Morgan Park Picnic Areas 234 Park Fees (Quimby Fees) 234-60-620-58100-56015 Contract Services 85,000.00 CIP24-045-56016 Replace AC Unit in PD Server Room 209 AB74 Public Safety Enhancements 209-60-620-58100-56016 Contract Services 50,000.00 CIP24-051-56017 Replace Carpet in PD Dispatch Area 100 General Funds 100-60-620-58100-56017 Contract Services 28,000,00 FUTURE Replace Parking Structure Police Lockers 208 Law Enf Development Impact 208-60-620-58110-TBD Equipment Purchase 25,000.00 FUTURE Replace Electrical Panels - Outdoor Aquatic Pump Room TBD To be determined TBD-60-620-58100-TBD Contract Services 800,000.00 FUTURE Replace Hensel St. Gate at WCNP TBD To be determined TBD-60-620-58100-TBD Contract Services 225,000.00 FUTURE Expand Meeting Rooms and Relocate Technology Center at the Community Center TBD To be determined TBD-60-620-58100-TBD Contract Services 350,000.00 Recreation & Community Services Totals 3,712,100.70 $ 1,998,000 $ $ $ Grand Total All Departments 56,693,486,99 $ 4,344,488 $ 3,791,000 $ 296,000 $ 296,000 Page 9 of 9 ITEM NO. 8 TO: Honorable Mayor and Members of the City Council FROM: Enrique C. Zaldivar, Chief Executive Officer sn �a�R'E�� : PREPARED BY: David Mortensen, Information Systems Analyst JAT4"J DATE: October 16, 2024 SUBJECT: Microsoft Office 365 License Renewal SUMMARY This item will authorize Information Systems to enter into a renewal agreement for assorted Microsoft Office 365 user licenses with the City Council's approval. The price shown on the attached quotes are with Microsoft Government Licensing approved partners. A copy of three vendor's quotes are attached to this report for City Council's review. RECOMMENDATION It is recommended that the City Council approve entering into a Microsoft 365 For Governments License renewal with Planet Technologies for assorted licenses, the lowest of the three quotes secured. FISCAL IMPACT There is no fiscal impact. The cost will be included in Information Technology's annual budget (account No.: 401-10-140-53379-00000). BACKGROUND The current access to Microsoft Office expires in November. Attached to this staff report is the renewal quote to continue staff s access to the Office productivity suite and services. Staff have expressed the need for continued access to email and Office applications. ALTERNATIVES None LEGAL REVIEW None Required. ATTACHMENTS 1. Planet Technologies AOS-G Quote For Office365 Licensing 2. Liftoff AOS-G Quote For Office365 License Renewal 2024 3. NeoSystems AOS-G Quote For Office365 Licensing 4. Tech Solutions Worldwide AOS-G Quote for Office365 Licensing Paget/1 Microsoft Cloud Subscription PRICE QUOTATION 9801 Washingtonian Blvd Suite 360 1 Gaithersburg, MD 20878 Planet Technologies- The Microsoft Cloud Ex erts o- lanet.com To: City of Baldwin Park POC: Robin Morris Address: 14403 Pacific Avenue City/State/Zip: Baldwin Park, CA 91706 Email: Rmorris@baldwinparkca.gov Phone Number: Period of performance Start Date: 11/1/2024 Period of performance End Date: 11/1/2025 9/25/2024 Microsoft From: Planet Technologies Inc. POC: Faehn, Michael 9801 Washingtonian Blvd Suite 360 Gaithersburg, MD 20878 mfaehn@go-planet.com 202-753-7886 Quote prepared: 9/25/2024 Quote expires: 10/31/2024 Quote Number: Q-03706 Q-03706 Page 1 of 6 Microsoft Cloud Subscription PRICE QUOTATION 9801 Washingtonian Blvd Suite 360 1 Gaithersburg, MD 20878 Planet Technologies- The Microsoft Cloud Experts o- lanet.corn a' yr cc, . , Microsoft By placing an order against this quote, City of Baldwin Park accepts the terms and conditions contained within the proposal. htt s: www.microsoft.om licensin does customers reement Cancellation: Licenses placed under the CSP New Commerce Experience (NCE) Program can only be canceled within the first 7 days of the term and the refund will be pro -rated days, no cancelation is possible after 7 days. Requests for returns for licenses placed under the AOSG program must be submitted within 30 days of the invoice date and are not guaranteed. A 5% restocking fee will be applied by Microsoft, this is not a partner fee and cannot be waved. The agreement cannot be executed (processed at Microsoft) until the completed documents and PO are received for the initial payment. At the point the documents are approved by the Legal Department at Microsoft, the billing period will begin. Prior to the enrollment anniversary, the Annual Order process allows your organization to submit an annual order to account for any increase or decrease in licenses (for example those required for qualified devices or users, license transitions and Online Services reservations, as permitted). Additional details: Your annual order must be received by Planet Technologies, Inc. between 60 and 30 days prior to the Enrollment Anniversary. • If the annual order is not received when due, Planet Technologies, Inc., will invoice for all subscription Licenses including Online Services and L&SA, ordered in the prior year and any Online Service reservations more than the quantity previously ordered. Unless specified otherwise in the above referenced contract, all prices are based on Net 30 terms. If not shown, shipping, handling, taxes, and other fees will be added at the time of the order where applicable. SWRI understands and acknowledges that all warranties, representations, and returns are subject to the manufacturer, publisher, or distributor guidelines. All product descriptions and prices are based on the latest information available and are subject to change within the terms of the above referenced contract. 9/25/2024 Q-03706 Page 2 of 6 ���Nlanet Microsoft Kcrosoft By signing this contract, you agree to be bound by the applicable pricing and all Terms and Conditions found herein, including but not limited to the attached Microsoft Terms and Conditions. City ofBaldwin Park Planet Technologies, Inc. 980lWashingtonian Blvd Suite ]6O Gaithersburg, MOZO878 Signature Date Signature Dote Print Name Print Name Company Name Company Name Street Address Street Address City, State, Zip Code City, State, Zip Code 9/25/2O24 Microsoft Customer Terms for Cloud Services Agreement — US Public Sector This agreement is between ("we", "us", and "our") and ("you" and "your"). It is effective when we accept it. Key terms are defined in § 8. 1. General. Right to use. You may access and use Office 365 and install and use a Client (if any) included with your Subscription, only as described in this agreement. All other rights are reserved. Acceptable use. You will use Office 365 only per the AUP. You will not use Office 365 in any way that infringes a third party's patent, copyright, or trademark or misappropriates its trade secret. You may not reverse engineer, decompile, work around technical limits in, or disassemble Office 365, except if applicable law permits despite this limit. You may not rent, lease, lend, resell, transfer, or host Office 365 to or for third parties. Compliance. You will comply with all laws and regulations applicable to your use of Office 365. In providing Office 365, we and our Providers will comply with all laws and regulations (including applicable security breach notification law) that generally apply to IT service providers. You will obtain any consents required: (1) to allow you to access, monitor, use, and disclose user data; and (2) for us to provide Office 365. If you are an educational institution, you will obtain any parental consent for end users' use of Office 365 as required by applicable law. Customer Data. Customer Data is used only to provide your Office 365. This use may include troubleshooting to prevent, find and fix problems with Office 365's operation. It may also include improving features for finding and protecting against threats to users. Neither we nor our Providers will derive information from Customer Data for any advertising or other commercial purposes. We will enable you to keep Customer Data separate from consumer services. Customer Data will not be disclosed unless required by law or allowed by this agreement. Your contact information may be provided so that a requestor can contact you. If law requires disclosure, we will use commercially reasonable efforts to notify you, if permitted. Customer Data may be transferred to, and stored and processed in, any country we or our Providers maintain facilities, unless you provision your tenant in the United States, If you do, Microsoft will provide Office 365 from data centers in the United States, and storage of the following customer data at rest will be located in data centers only in the United States: (i) Exchange Online mailbox content (e-mail body, calendar entries, and the content of e-mail attachments), and (ii) SharePoint Online site content and the files stored within that site. Changes. Office 365 may be changed periodically, after which you may need to agree to new terms. You may be required to run a client software upgrade on devices using Office 365 after a change to maintain full functionality. Use rights. Use rights specific to Office 365 are posted online at the link to the AUP. 2. Confidentiality and Security. We and our Providers will (a) maintain appropriate technical and organizational measures, internal controls, and data security routines intended to protect Customer Data against accidental loss or change, unauthorized disclosure or access, or unlawful destruction and (b) not disclose Customer Data, except as required by law or expressly allowed. Neither party will make any public statement about this agreement's terms without the other's prior written consent. 9/25/2024 Q-03706 Page 4 of 6 Microsoft 3. Term, Termination, and Suspension Term and termination. This agreement will remain in effect for three years' subject to your right under applicable law to terminate for convenience. Customer Data. You may extract Customer Data at any time. If your Subscription expires or terminates, we will keep your Customer Data in a limited account for at least 90 days so you may extract it. We may delete your Customer Data after that. Regulatory. If a government rule or regulation applies to us or our Providers, but not generally to other businesses, and makes it difficult to operate Office 365 without change, or we or our Providers believe this agreement or Office 365 may conflict with the rule or regulation, we may change Office 365 or terminate the agreement. If we change Office 365 to come into compliance, and you do not like the change, you may terminate. Suspension. We may suspend use of Office 365: (1) if reasonably needed to prevent unauthorized Customer Data access; (2) if you do not promptly respond under §5 to intellectual property claims; or (3) for non-payment; or (4) if you violate the AUP. A suspension will be in effect only while the condition or need exists and, if under clause (1) or (2), will apply to the minimum extent necessary. We will notify you before we suspend, unless doing so may increase damages. We will notify you at least 30 days before suspending for non-payment. If you do not fully address the reasons for suspension within 60 days after we suspend, we may terminate your Subscription. 4. Limited warranty; disclaimer. We warrant that Office 365 will meet the SLA terms during the Subscription; your only remedy for breach of warranty is stated in the SLA. We provide no (and disclaim to the extent permitted by law any) other warranties, express, implied, or statutory, including warranties of merchantability or fitness for a particular purpose. 5. Duty to protect. Defense. We or our Providers will defend you against any claims made by an unaffiliated third party that Office 365 infringes its patent, copyright, or trademark or misappropriates its trade secret. Remedies. If we or our Providers reasonably believe that a claim under §5 may bar your use of Office 365, we or our Providers will seek to: (1) obtain the right for you to keep using it; or (2) modify or replace it with a functional equivalent and notify you to stop use of the prior version. If these options are not commercially reasonable, we or our Providers may terminate your rights to Office 365 and refund any payments for unused Subscription rights. Other obligations. To the extent permitted by law, you will (1) notify us promptly of a claim under this §5 and (2) allow us or our Providers to assist in your defense or settlement. You will provide reasonable help to defend. We or our Providers will reimburse you for reasonable out-of-pocket expenses incurred in giving that help and pay the amount of any resulting adverse final judgment (or settlement the protecting party consents to). Neither we nor our Providers will be bound by any settlement to which we do not agree in writing, this § 5 provides the exclusive remedy for these claims. Limits. The obligations of us and our Providers in this §5 won't apply to a claim or award based on: (1) Customer Data; (2) software not provided by us or our Providers; (3) modifications you make to Office 365, or materials you provide or make available as part of using Office 365; (4) your combination of Office 365 with, or damages based on the value of, a product, data, or business process not provided by us or our Providers; or (5) your use of a Microsoft trademark without their express, written consent, or your use of Office 365 after being notified to stop due to a third -party claim. 9/25/2024 Q-03706 Page 5 of 6 Microsoft 6. Limited liability. Each party's (and our Providers') maximum aggregate liability for any claim related to this agreement is limited to direct damages up to the fees that you paid for Office 365 during the 12 months before the claim arose (or $5,000.00 if you paid no fees). Neither party nor our Providers will be liable for lost revenues or indirect, special, incidental, consequential, punitive, or exemplary damages, even if the party knew they were possible. The limits and exclusions in this §6 apply to the extent permitted by law, but do not apply to (1) obligations under §5; or (2) intellectual property infringement or misappropriation. 7. Agreement mechanics. You must send notice by regular mail, return receipt requested, to the address on the Portal (effective when delivered). We may email notice to your account administrators (effective when sent). You may not assign this agreement, or any right or duty under it. If part of this agreement is held unenforceable, the rest remains in force. Failure to enforce this agreement is not a waiver. The parties are independent contractors. This agreement does not create an agency, partnership, or joint venture. This agreement is governed by the laws applicable to Customer, without regard to conflict of laws. This agreement (including the SLA and AUP) and our price sheet are the parties' entire agreement on this subject and supersedes any concurrent or prior communications. Agreement terms that require performance, or apply to events that may occur, after termination or expiration will survive, including §5. Office 365 and the Client are subject to U.S. export jurisdiction. You must comply with the U.S. Export Administration Regulations, the International Traffic in Arms Regulations, and end -user, end -use, and destination restrictions. For more information, see http://www.microsoft.com/exporting/. Our Providers may deliver Office 365, and the rights granted to us also apply to them. 8. Definitions. "AUP" means the acceptable use policy at htt www.microsoftvolumeiicensin .com Down loader. as x?Documentld=5502. "Client" means device software that we or our Providers provide you with Office 365. "Customer Data" means all data, including all text, sound, or image files that are provided to us or our Providers by, or on behalf of, you through your use of Office 365. "Office 365" means (1) Exchange Online, Exchange Online Archiving, SharePoint Online, Lync Online, and Office Web Apps included in Office 365 Enterprise Plans E1, E2, E3, E4, K1, and K2; and Office 365 Government Plans G1, G2, G3, G4, K1, and K2; and (2) Exchange Online Archiving; Exchange Online Protection; Exchange Online Plans 1, 2, Basic, and Kiosk; SharePoint Online Plans 1, 2, and Kiosk; Office Web Apps Plans 1 and 2; and Lync Online Plans 1, 2, and 3. "Portal" means the Online Services Portal for Office 365 (see htt : www.microsoft.com online). "Providers" means our affiliates, licensors, and suppliers, including Microsoft and its applicable affiliates. "SLA" means the service level commitments we or our Providers make regarding delivery and performance of Office 365 (see htt . www.microsoft.com licensin contracts). "Subscription" means an order for a quantity of Office 365. 9/25/2024 Q-03706 Page 6 of 6 QUOTE as of 8/8/2024 City of Baldwin Park, CA 14403 Pacific Ave. Baldwin Park, CA 91706 Reseller (Remit To): Liftoff LLC Attn: Ron Braatz 1667 Patrice Circle Crofton, MD 21114 Terms: Due on Receipt Payment Options: ACH Payment (preferred) or check Quote Description Ship to: City of Baldwin Park, CA 14403 Pacific Ave. Baldwin Park, CA 91706 Total: $87,626.40 *LIFTOFF LICENSING BENEFITS: As a valued licensing customer, LiftOff offers you a range of free, ongoing services to your organization. This includes: Access to our library of Office 365 Admin best practice documents, our library of end -user training videos, AD Connect support including re - installations and troubleshooting, invitations to our Office 365 Security webinars and access to the recordings, limited free consultations on implementation processes like the "Office Deployment Tool", annual Office 365 health check-ups and security check-ups, and support for compliance/re- tention features including ongoing training to staff that need to conduct compliance retention searches. Oc 2024 Liftoff, Z.L.C. All Rights Reserved www.LiftoffOnline.com Pricing Information: • All prices are displayed in United States Dollars. • Product and pricing data are updated frequently and may change without notice. • Pricing valid for 14 days • License orders are paid up front, are non-refundable, and are one-year licenses that renew each year. • License reductions, upgrades, or cancellations may only occur at the annual renewal date. In order to proceed, send a Purchase Order to 365licensin,'&liftoffonline.com. Once we have the Pur- chase Order, we will order the licenses from Microsoft. We will immediately invoice the full amount when we place the order. Customer Terms for Cloud Services Agreement US Public Sector This agreement is between LiftOff LLC ("we", "us", and "our") and City of Baldwin Park, CA ("you" and "your"). It is effective when we accept it. Key terms are defined in § 8. 1. General. Right to use. You may access and use Office 365, and install and use a Client (if any) included with your Subscription, only as described in this agreement. All other rights are reserved. Acceptable use. You will use Office 365 only per the AUP. You will not use Office 365 in any way that infringes a third party's patent, copyright, or trademark or misappropriates its trade secret. You may not reverse engineer, decompile, work around technical limits in, or disassemble Office 365, except if applicable law permits despite this limit. You may not rent, lease, lend, resell, transfer, or host Office 365 to or for third parties. Compliance. You will comply with all laws and regulations applicable to your use of Office 365. In providing Office 365, we and our Providers will comply with all laws and regulations (including applicable security breach notification law) that generally apply to IT service providers. You will obtain any consents required: (1) to allow you to access, monitor, use, and disclose user data; and (2) for us to provide Office 365. If you are an educational institution, you will obtain any parental consent for end users' use of Office 365 as required by applicable law. Customer Data. Customer Data is used only to provide you Office 365. This use may include troubleshooting to prevent, find and fix problems with Office 365's operation. It may also include improving features for finding and protecting against threats to users. Neither we nor our Providers will derive information from Customer Data for any advertising or other commercial purposes. We will enable you to keep Customer Data separate from consumer services. Customer Data will not be disclosed unless required by law or allowed by this agree- ment. Your contact information may be provided so that a requestor can contact you. If law requires disclosure, we will use commercially reasonable efforts to notify you, if permitted. Customer Data may be transferred to, and stored and processed in, any country we or our Providers maintain facilities, unless you provision your tenant in the United States, If you do, Microsoft will provide Office 365 from data centers in the United States, and storage of the following customer data at rest will be located in data centers only in the United States: (i) Exchange Online mailbox content (e-mail body, calendar entries, and the content of e-mail attachments), and (ii) SharePoint Online site content and the files stored within that site. Oc 2024 Liftoff, Z.L.C. All Rights Reserved www.LiftoffOnline.com Changes. Office 365 may be changed periodically, after which you may need to agree to new terms. You may be required to run a client software upgrade on devices using Office 365 after a change to maintain full func- tionality. Use rights. Use rights specific to Office 365 are posted online at the link to the AUP. 2, Confidentiality and Security. We and our Providers will (a) maintain appropriate technical and organizational measures, internal controls, and data security routines intended to protect Customer Data against accidental loss or change, unauthorized disclosure or access, or unlawful destruction and (b) not disclose Customer Data, except as required by law or expressly allowed. Neither party will make any public statement about this agreement's terms without the other's prior written consent. 3. Term, Termination, and Suspension. Term and termination. This agreement will remain in effect for three years subject to your right under appli- cable law to terminate for convenience. Customer Data. You may extract Customer Data at any time. If your Subscription expires or terminates, we will keep your Customer Data in a limited account for at least 90 days so you may extract it. We may delete your Customer Data after that. Regulatory. If a government rule or regulation applies to us or our Providers, but not generally to other busi- nesses, and makes it difficult to operate Office 365 without change, or we or our Providers believe this agree- ment or Office 365 may conflict with the rule or regulation, we may change Office 365 or terminate the agree- ment. If we change Office 365 to come into compliance, and you do not like the change, you may terminate. Suspension. We may suspend use of Office 365: (1) if reasonably needed to prevent unauthorized Customer Data access; (2) if you do not promptly respond under §5 to intellectual property claims; or (3) for non-payment; or (4) if you violate the AUP. A suspension will be in effect only while the condition or need exists and, if under clause (1) or (2), will apply to the minimum extent necessary. We will notify you before we suspend, unless doing so may increase damages. We will notify you at least 30 days before suspending for non- payment. If you do not fully address the reasons for suspension within 60 days after we suspend, we may terminate your Subscription. 4. Limited warranty; disclaimer. We warrant that Office 365 will meet the SLA terms during the Subscription; your only remedy for breach of warranty is stated in the SI.A. lie provide no (and disclaim to the extent permitted by lazy any) other warranties, express, implied, or statutory, including warranties of merchantability or fitness for a particular purpose. 5. Duty to protect. Defense. We or our Providers will defend you against any claims made by an unaffiliated third party that Office 365 infringes its patent, copyright, or trademark or misappropriates its trade secret. Remedies. If we or our Providers reasonably believe that a claim under §5 may bar your use of Office 365, we or our Providers will seek to: (1) obtain the right for you to keep using it; or (2) modify or replace it with a functional equivalent and notify you to stop use of the prior version. If these options are not commercially Oc 2024 Liftoff, Z.L.C. All Rights Reserved www.LiftoffOnline.com reasonable, we or our Providers may terminate your rights to Office 365 and refund any payments for unused Subscription rights. Other obligations. To the extent permitted by law, you will (1) notify us promptly of a claim under this §5 and (2) allow us or our Providers to assist in your defense or settlement. You will provide reasonable help to defend. We or our Providers will reimburse you for reasonable out-of-pocket expenses incurred in giving that help and pay the amount of any resulting adverse final judgment (or settlement the protecting party consents to). Neither we nor our Providers will be bound by any settlement to which we do not agree in writing, this 5 provides the exclusive remedy for these claims. Limits. The obligations of us and our Providers in this §5 won't apply to a claim or award based on: (1) Customer Data; (2) software not provided by us or our Providers; (3) modifications you make to Office 365, or materials you provide or make available as part of using Office 365; (4) your combination of Office 365 with, or damages based on the value of, a product, data, or business process not provided by us or our Providers; or (5) your use of a Microsoft trademark without their express, written consent, or your use of Office 365 after being notified to stop due to a third -party claim. 6. Limited liability. Each party's (and our Providers') maximum aggregate liability for any claim related to this agreement is limited to direct damages up to the fees that you paid for Office 365 during the 12 months before the claim arose (or $5,000.00 if you paid no fees). Neitberparly nor our Providers will be liable for lost revenues or indirect, special, incidental, consequential, punitive, or exempla y damages, even if the party knew they were possible. The limits and exclusions in this §6 apply to the extent permitted by law, but do not apply to (1) obligations under §5; or (2) intellectual property infringement or misappropriation. 7. Agreement mechanics. You must send notice by regular mail, return receipt requested, to the address on the Portal (effective when delivered). We may email notice to your account administrators (effective when sent). You may not assign this agreement, or any right or duty under it. If part of this agreement is held unenforceable, the rest remains in force. Failure to enforce this agreement is not a waiver. The parties are independent contractors. This agreement does not create an agency, partnership, or joint venture. This agreement is governed by the laws applicable to Customer, without regard to conflict of laws. This agreement (including the SLA and AUP) and our price sheet are the parties' entire agreement on this subject and supersedes any concurrent or prior communications. Agree- ment terms that require performance, or apply to events that may occur, after termination or expiration will survive, including §5. Office 365 and the Client are subject to U.S. export jurisdiction. You must comply with the U.S. Export Administration Regulations, the International Traffic in Arms Regulations, and end -user, end - use, and destination restrictions. For more information, see htt�2:/ /wwwemicrosoft,com/exi2ortin�i/. Our Pro- viders may deliver Office 365, and the rights granted to us also apply to them. 8. Definitions. "AUP" means the acceptable use policy at http://vN ww.microsoftvolumclicensintL,.com/Dawn- loadenaspx?Documentld=5502. "Client" means device software that we or our Providers provide you with Office 365. "Customer Data" means all data, including all text, sound, or image files that are provided to us or our Providers by, or on behalf of, you through your use of Office 365. Oc 2024 Liftoff, Z.L.C. All Rights Reserved www.LiftoffOnline.com "Office 365" means (1) Exchange Online, Exchange Online Archiving, SharePoint Online, Lync Online, and Office Web Apps included in Office 365 Enterprise Plans El, E2, E3, E4, K1, and K2; and Office 365 Gov- ernment Plans G1, G2, G3, G4, K1, and K2; and (2) Exchange Online Archiving; Exchange Online Protection; Exchange Online Plans 1, 2, Basic, and Kiosk; SharePoint Online Plans 1, 2, and Kiosk; Office Web .Apps Plans 1 and 2; and Lync Online Plans 1, 2, and 3. "Portal" means the Online Services Portal for Office 365 (see http://www.microsoft.com/online). "Providers" means our affiliates, licensors, and suppliers, including Microsoft and its applicable affiliates. "SL.A" means the service level commitments we or our Providers make regarding delivery and performance of Office 365 (see http:llwww.mierosaft.cam/licensing/contracts). "Subscription" means an order for a quantity of Office 365. Oc 2024 Liftoff, Z.L.C. All Rights Reserved www.LiftoffOnline.com 21107 Sunset Hitts Rd., Suite 100, Reston,Virginia 20190 Grow ahead...we've got your back office. Microsoft Software Purchase Agreement N EO-108-2024 This Microsoft Software Purchase Agreement ("Agreement") is hereby entered into as of September 26, 2024 ("Effective Date") by and between NeoSystems LLC ("NeoSystems"), a Virginia limited liability company having its principal place of business at 11107 Sunset Hills Road, Suite 100, Reston, Virginia 20190-5376 and City of Baldwin Park ("Customer"), a California government agency, having its principal place of business at 14403 Pacific Ave, Baldwin Park, California, 91706. Under this Agreement, NeoSystems resells Microsoft Products to Customers, as further described below. This Agreement is effective when it has been signed by both parties and accepted by NeoSystems. Microsoft Product Purchase. Customer agrees to purchase the products identified in Attachment A of this Agreement in the quantities and for the fees set forth therein (the "Products"). All orders are non -cancelable and non-refundable by Customer, and subject to acceptance or rejection by Microsoft in its sole discretion. The terms and conditions applicable to the purchase of the Products include the following documents, and any exhibits thereto, which are incorporated herein by reference (a) the terms in this Agreement, b the NeoSystems AOS-G Government Agreement for Online Services posted on Seller's web site at https://www.neosystemscorp.com/contract-terms/ ("Microsoft Terms"), (c) the Use Rights applicable to Products licensed under this Agreement, (d) any Enrollment entered into under this Agreement, (e) any orders under this Enrollment, and (f) the NeoSystems LLC General Terms and Conditions ("Terms and Conditions") posted on Seller's web site, as they may be updated from time to time by Seller. Capitalized terms not otherwise defined herein shall have the meanings given them in the Microsoft Terms and the Terms and Conditions. Any conflicting terms and conditions contained in any purchase order will not apply, and in the event of a conflict between the Terms and Conditions and the Microsoft Terms, the Microsoft Terms shall govern. Any claims or liability related to the Products that Customer might have now or in the future are solely between Customer and Microsoft and are governed by the Microsoft Cloud Agreement attached as Exhibit A to the Microsoft Terms. II. Term. The Product Term shall be as set forth in Attachment A. III. Change Orders. Amendments to this Agreement with respect to the Products may be made by a change order executed by both Parties or as set forth in Attachment A. IV. Notices. All communication concerning this Agreement, including payments, notices, demands or requests required or permitted hereunder shall be given in writing and shall be considered to have been duly delivered: (a) at the time personally delivered; or (b) one (1) day after transmission by facsimile, confirmed by registered or certified mail; or (c) ten (10) days after being deposited prepaid in registered or certified mail; (d) two (2) days after being deposited with a reputable private overnight mail courier service prepaid, requesting delivery in the fastest manner available; or (e) if it is delivered by email, when the recipient, by an email sent to the email address for the sender stated in this Section IV or by a notice delivered by another method in accordance with this Section IV, acknowledges having received that email, with an automatic "read receipt" not constituting acknowledgment of an email for purposes of this Section IV. The addresses to be used for all payments, notices, demands or requests shall be as follows, unless and until changed by either party by providing proper notice to the other party: If to NeoSystems: NeoSystems LLC Attention: Contracts Department NEO-108-2024 Page 1 of 3 NEOSYSTEMS CONFIDENTIAL_ INFORMATION FI�*�$rrwww�lFi� "�i'��`(�II�IF�►a77S'���aii���iu��ll7�ikiil Grow ahead —We've got your back office. 11107 Sunset Hills Road, Suite 100 Reston, Virginia 20190-5376 contracts@NeoSystemscorp.com If to Customer: City of Baldwin Park Attention: Robin Morris 14403 Pacific Ave. Baldwin Park, California, 91706 Phone: 626-960-4011 ext 136 Email: rmorris@baldwinparkca.gov V. Additional Requirements. Notwithstanding anything to the contrary herein, upon Microsoft's request, NeoSystems may provide Microsoft with a copy of this Agreement. Any documents provided to Microsoft in response to such request will not be considered Confidential Information. Customer agrees and acknowledges that Microsoft may make a change to the AOS-G program that will make it necessary for Customer to enter into a new agreement with NeoSystems. VI. Contact. The Client contact for purposes of this SOW is: City of Baldwin Park Robin Morris 14403 Pacific Ave. Baldwin Park, California, 91706 626-960-4011 ext 136 rmorris@baldwinparkca.gov This Agreement is accepted and agreed to by the Parties' following authorized representatives: City of Baldwin Park By:_ Name:— Title: — Date: NeoSystems LLC By:_ Name: Brad Mitchell Title: President and CEO Date: EIN: 47-0907606 NEO-108-2024 Page 2 of 3 NEOSYSTEMS CONFIDENTIAL INFORMATION 21107 Sunset Hills Rd., Suite 100, Reston,Virginia 20190 Grow ahead...We've got your back office. Attachment A Products I. Description of Products and Services. Customer agrees to purchase the following Products from NeoSystems: A. Commitment Offering. Customer commits in advance to purchase the quantity of Products set forth in the tables below for the prices listed therein ("List Price") for an initial period of 12 months (`Enrollment Period") commencing on the Enrollment Effective Date ("Commitment Offering"). The Enrollment Period shall automatically renew thereafter for successive 12-month periods (each a "Renewal Period") at NeoSystems' then current rates for the Products, unless either party refuses such renewal by delivering written notice to the other party no less than sixty (60) days prior to the expiration of the then current term. Upon execution of this Agreement and upon commencement of each Renewal Period, Customer will be invoiced for the Commitment Offering in full. Microsoft Licenses Table Item Price Quantity Annual Fee 0365 G3 GCC $294.49 224 $65,966.21 0365 G1 GCC $123.38 21 $2,591.06 0365 G5 GCC $481.90 2 $963.79 PowerBi Pro GCC $109.42 2 $218.83 Entra ID P1 GCC $66.35 224 $14,861.95 Entra ID P2 GCC $98.94 4 $395.76 License Fees Total $84,997.61 Setup Fee Total N/A TOTAL FEES $84,997.61 IL Add -on Orders. Increases to the Products or quantities set forth in the tables above may be requested by Customer, and any such increase(s) must be authorized in writing via (i) a Change Order executed by duly authorized representatives of the parties hereto, or (ii) via the NeoSystems Help Desk System by sending an email to supportgNeoSystemscorp.com (the "Ticket") (each an "Add -on Order"). By submitting a Ticket, the Client agrees to bear the pricing and scheduling impacts of such Ticket. Each Ticket is incorporated into this Agreement by reference. Pricing for any such changes will be based on the NeoSystems' prices then in effect. Add -on Orders are payable in full and will be invoiced upon submission of the Add -on Order. Customer may only downgrade products and quantities upon expiration of the Enrollment Period or a Renewal Period, as applicable. Ili. Assumptions. The List Price is based on the following assumptions: A. The parties execute this Agreement within the same month upon which the pricing is based. B. The pricing for the Commitment Offering is based on the per -license price multiplied by the quantity ordered. IV. Exclusions. The following are not included in the List Price: A. Product support services. B. Installation fees. NEO-108-2024 Page 3 of 3 NEOSYSTEMS CONFIDENTIAL INFORMATION to QUOTE TECH SOLUTIONS WORLDWIDE 11340 Lakefield Drive Johns Creek, GA 30097 Phone: (470) 208-1024 or (800)998-2792 DATE: QUOTE # Customer ID Valid Until: 9/26/2024 3440 COB001 10/26/2024 Prepared by: Steve Foreman Robin Morris City of Baldwin Park 14403 Pacific Avenue Baldwin Park, CA 91706 626-960-4011 ext136 rmorris@baldwinparkca.gov 0365 G1 GCCH Sub Per User - Enterprise Agreement Required 21 $ 165.00 $ 3,465.00 0365 G3'GCCH Sub Per User - Enterprise Agreement Required 224 $ 400.50 r $ 89,712.00i 12 Month Term -Microsoft Corporation - DTT-00005-COMM 0365 G5 GCCH Sub Per User - Enterprise Agreement Required 2 $ 605.40 $ 1,210.80 Entra ID P1 GCCH Sub Per User - Enterprise Agreement Required 224 $ 90.75 $ 20,328.00' 12 Month Term - Microsoft Corporation - JGU-00001-COMM Entra ID P2 GCCH Sub Per User - Enterprise Agreement Required 4 $ 135.40 $ 541.60 Power Bll Pro GCCH Sub Per User- Enterprise Agreement Required 2 12 Month Term -Microsoft Corporation - DZL-00001-COMM Audio Conferencing GCCH Tenant Sub - Enterprise Agreement - 12 Month 1 Term (Required for Provisionary Purposes) Microsoft Corporation RGS-00001-COMM Azure Government Paygo - Enterprise Agreement Required - 12 Month 1 Term (Required for Processing Purposes) - Will be billed monthly if activated - Microsoft Corporation- J5U-00004-COMM 1. Customer will be bitted after indicating acceptance of this quote 2. Payment will be due prior to delivery of service and goods 3. Please email the signed price quote to the email address below Client Acceptance (sign below): x Print Name: - 1$ Subtotal $ 115,570.00 Taxable $ - Tax rate Tax due $ Shipping �� TOTAL Due $ 115,570.00 If you have any questions about this price quote, please contact Steve Foreman, Sr. Licensing Executive, steveforeman@techsolworld.com or (470)208-1024 or (800)998-2792 Thank You For Your Business! ITEM NO. 9 -4/1 31014111� Honorable Mayor and Members of the City Council Manuel Carrillo Jr., Director of Recreation and Community Services October 16, 2024 Consideration of Naming the Dog Park Under Construction at Barnes Park SUMMARY The purpose of this staff report is to present City Council a list of names for consideration and approval for the Dog Park currently under construction at Barnes Park. RECOMMENDATION It is recommended that the City Council; 1) Select a name for the Dog Park under construction at Barnes Park; and 2) Authorize the Director of Recreation & Community Services to execute any associated documents necessary for the name selection. FISCAL IMPACT There is no fiscal impact to the General Fund at this time. BACKGROUND The City recognizes the need for a dedicated space for pet owners to enjoy outdoor activities with their dogs, aligning with the City Council's goal to enhance residents' quality of life. As part of the Barnes Park Multi -Benefit Stormwater Capture Project, a dog park is being developed on the southern portion of the park, with designated areas for small and large dogs. At their September 18, 2024, City Council meeting, Councilmember Damian directed staff with City Council consensus to present potential names for the dog park. After careful consideration the following names are being proposed: 1. Happy Tails Dog Park 2. Woofzone Dog Park 3. Pawtopia Dog Park 4. K-9 Commons The above names reflect the community's affection for pets and the desire to create a welcoming space that fosters fun and connection between dogs and their owners. Finalizing the name will allow staff to incorporate into promotional material, way finding signage and enhance the overall visitor's experience. ALTERNATIVES The alternative is not to select and approve a name at this time. LEGAL REVIEW None required. Pagel/1 ITEM NO. SA 1 STAFF REPORT TO: Honorable Mayor and Members of the City Council HU QE ..'C FROM: Rose Tam, Director of Finance sn GaB'EL PREPARED BY: Grace Nguyen, Senior Finance Clerk ' �1'9n �Ama;,� DATE: October 16, 2024 SUBJECT: Successor Agency to The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands SUMMARY Attached is the Warrants and Demands Register for the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Register. FISCAL IMPACT The total of the attached Warrants Register for Successor Agency of the City of Baldwin Park was $1,750.00. BACKGROUND The attached Claims and Demands the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The Sep 10, 2024 to Oct 03, 2024 Successor Agency Warrant with check number 13645 through 13645 in the total amount of $1,750.00 was made on behalf of Successor Agency of the City of Baldwin Park constituting of claim and demand against the Successor Agency of the City of Baldwin Park, are herewith presented to the City Council as required by law, and hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Check Register Pagel/1 Check Register City of Baldwin Park, CA �r By (None) Payment Dates: 9/10/2024 - 10/3/2024 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 13645 9/26/2024 HARRELL & COMPANY ADVISORS, LLC FY22/23-PREPARATION&FILLING ANNUAL REPORT 838-00-000-51101-14900 $ 1,750.00 Grand Total: $ 1,750.00 ITEM NO. SA 2 SAID CsABRIEL b TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance PREPARED BY: Anthony Ceballos, Accountant DATE: October 16, 2024 SUBJECT: Treasurer's Report SA — September 2024 SUMMARY Attached is the Treasurer's Report for the month of September 2024. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for September 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit "A", Treasurer's Report Page 1 / 1 INVESTMENT CITY OF BALOWN PARK TREASURER'S REPORT 9)30/2024 INTEREST PURCHASE MATURITY RATE DATE DATE State of California Local Agency Investment Fund (LPJF) City.Including General Fund& all other Special Revenue Funds 4.675% Varies Varies Housing Authority 4.675% Varies Varies Certificate of Deposit Traditions Bancorp Inc. (Cambridge investment Research) 4.650% 111412022 11/4/2024 CURRENT BOOK MARKET PRINCIPAL VALUE VALUE $ 19,132,633.81 19,132,633.81 $ 19,132,633.81 19,132,633.81 431.09 431,09 431.09 431.09 19,133,064.90 19,133,064A0 19,133,064.90 19,133,064.90 250,000.00 250,00.00 260,000,00 249,1150 00 250,00,0.00 250,000.00 250,000.00 249,850.00 US TreasuEj Securities United States Trees Bills 0.000% 10129124 BIE DTD 07102/24 (Piper Sandler & Co.) 0.0004/1 711112024 10/2912024 5,000,000,00 5,000,000m 5,000,0()0.00 4,981,600.00 6,000,000.00 5,000,000,00 5,000,000.00 4,981,600,00 US Government Bonds Federal Home LN MTG Corp Medium Term NTS Fed R 4.000% 08/14129 WE DTD 0E114f24 Callable 0211,1126 Moody Rating Aaa S & P Rating AA+ (Multi -Bank Securities Inc.) 4.000% 811412024 811412029 Federal Home LN MTG Corp Medium Term NTS FED 605014 07130129 DIE DTD 07131/24 Callable 07130/26 (Mul[t•Bank Securities Inc.) 6.050% 7/3112024 713012020 Fedora] Farm CR BKS CONS Systemwide BDS 4A40% 08113126 BIE DTD 08/13124 Callable 02113125 @ 100.000 (Piper Sandler & Co.) 4.940% 8113/2024 8/1312025 Federal Home LN BKS CONS BD 5.070% 08112126 HIE DTD 08112124 Callable I 111?J24 @ 100.000 Moody Rating Asa S & P (Piper Sandler & Co.) 5.070% 811212024 8/1212026 Federal Home LN BKS CONS BD 5.180% 1012.125 DIE DTD 0412124 Callable 01/2126 @ 100.000 Moody Rating Aaa S & P (Piper Sandier& Co.) 6.180% 4/7J2024 1012/2026 Federal Home LN BKS CONS BD 6.126% 03127126 BIE DTD 03128124 Callable 12127124 @ 100.000 Moody Rating Aaa S & P (Piper Sandler & Coj 6.126% 41212024 312712026 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (TrustlDebt Service Fund) Varies Varies Varies Fiscal Agent Funds- Agency jTrusVDebt Service Fund Varies Varies Varies 2,000,000,00 2,000,000.00 2,000,000.00 1,989,260.00 6,500,000.00 6,500,000.00 6,500,000.00 6,524,605.00 2,000,000.00 2,00,0,000.00 2,000,000,00 1,999,240,00 7,000,000,00 -t,000,000.00 7,000,00000 6,997,900.00 7,000,000.00 7,000,00000 7,000,000.00 7,011,830,00 7,000,000.00 7,000,00.00 7,000,000.00 7,001,470X0 31,500,000.00 31,600,000.00 31,600,000.00 31,624,206.00 3,967,056.19 3,967,056.19 3,967,066.19 3,967,066.19 6,188.68 6,188m 6,188.58 6,188.58 3,973,24477 3,979,244,77 3,973,244.77 3,973,244.77 $ 69,856,309.67 69,856,309,67 $ 59.1156,309.67 59,861,964.67 Total Investments 69,856,309.67 Cash with BMO City Checking (General) 2,394,398.30 City Miscellaneous Cash {WIC, FIR) 264,766.12 CNG Station 144.66 Housing Authority 715,794.65 Money market Plus 3,663,312,64 Successor Agency 69,529A0 Total Cash with BMO 7,107,935,77 Investment Brokerage (Cash & Cash Equivalents) 18,512,649.99 Total Cash and Investments 95,476,795.43 CITY OF BALDWIN PARK TREASURER'S REPORT 913012024 * Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was Investment maturities and no purchase transactions made for the month of September 2024 and no depositstwithdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all Investments are in compliance to the City's Statement of Investment Policy. Approved by: Director of Finance ITEM NO. FA 1 TO: Chair and Members of the Finance Authority FROM: Rose Tam, Director of Finance s'EL PREPARED BY: Anthony Ceballos, Accountant �,;,� DATE: October 16, 2024 SUBJECT: Treasurer's Report FA — September 2024 SUMMARY Attached is the Treasurer's Report for the month of September 2024. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for September 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. ATTACHMENTS 1. Exhibit "A", Treasurer's Report Page 1 / 1 INVESTMENT CITY OF BALOWN PARK TREASURER'S REPORT 9)30/2024 INTEREST PURCHASE MATURITY RATE DATE DATE State of California Local Agency Investment Fund (LPJF) City.Including General Fund& all other Special Revenue Funds 4.675% Varies Varies Housing Authority 4.675% Varies Varies Certificate of Deposit Traditions Bancorp Inc. (Cambridge investment Research) 4.650% 111412022 11/4/2024 CURRENT BOOK MARKET PRINCIPAL VALUE VALUE $ 19,132,633.81 19,132,633.81 $ 19,132,633.81 19,132,633.81 431.09 431,09 431.09 431.09 19,133,064.90 19,133,064A0 19,133,064.90 19,133,064.90 250,000.00 250,00.00 260,000,00 249,1150 00 250,00,0.00 250,000.00 250,000.00 249,850.00 US TreasuEj Securities United States Trees Bills 0.000% 10129124 BIE DTD 07102/24 (Piper Sandler & Co.) 0.0004/1 711112024 10/2912024 5,000,000,00 5,000,000m 5,000,0()0.00 4,981,600.00 6,000,000.00 5,000,000,00 5,000,000.00 4,981,600,00 US Government Bonds Federal Home LN MTG Corp Medium Term NTS Fed R 4.000% 08/14129 WE DTD 0E114f24 Callable 0211,1126 Moody Rating Aaa S & P Rating AA+ (Multi -Bank Securities Inc.) 4.000% 811412024 811412029 Federal Home LN MTG Corp Medium Term NTS FED 605014 07130129 DIE DTD 07131/24 Callable 07130/26 (Mul[t•Bank Securities Inc.) 6.050% 7/3112024 713012020 Fedora] Farm CR BKS CONS Systemwide BDS 4A40% 08113126 BIE DTD 08/13124 Callable 02113125 @ 100.000 (Piper Sandler & Co.) 4.940% 8113/2024 8/1312025 Federal Home LN BKS CONS BD 5.070% 08112126 HIE DTD 08112124 Callable I 111?J24 @ 100.000 Moody Rating Asa S & P (Piper Sandler & Co.) 5.070% 811212024 8/1212026 Federal Home LN BKS CONS BD 5.180% 1012.125 DIE DTD 0412124 Callable 01/2126 @ 100.000 Moody Rating Aaa S & P (Piper Sandier& Co.) 6.180% 4/7J2024 1012/2026 Federal Home LN BKS CONS BD 6.126% 03127126 BIE DTD 03128124 Callable 12127124 @ 100.000 Moody Rating Aaa S & P (Piper Sandler & Coj 6.126% 41212024 312712026 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (TrustlDebt Service Fund) Varies Varies Varies Fiscal Agent Funds- Agency jTrusVDebt Service Fund Varies Varies Varies 2,000,000,00 2,000,000.00 2,000,000.00 1,989,260.00 6,500,000.00 6,500,000.00 6,500,000.00 6,524,605.00 2,000,000.00 2,00,0,000.00 2,000,000,00 1,999,240,00 7,000,000,00 -t,000,000.00 7,000,00000 6,997,900.00 7,000,000.00 7,000,00000 7,000,000.00 7,011,830,00 7,000,000.00 7,000,00.00 7,000,000.00 7,001,470X0 31,500,000.00 31,600,000.00 31,600,000.00 31,624,206.00 3,967,056.19 3,967,056.19 3,967,066.19 3,967,066.19 6,188.68 6,188m 6,188.58 6,188.58 3,973,24477 3,979,244,77 3,973,244.77 3,973,244.77 $ 69,856,309.67 69,856,309,67 $ 59.1156,309.67 59,861,964.67 Total Investments 69,856,309.67 Cash with BMO City Checking (General) 2,394,398.30 City Miscellaneous Cash {WIC, FIR) 264,766.12 CNG Station 144.66 Housing Authority 715,794.65 Money market Plus 3,663,312,64 Successor Agency 69,529A0 Total Cash with BMO 7,107,935,77 Investment Brokerage (Cash & Cash Equivalents) 18,512,649.99 Total Cash and Investments 95,476,795.43 CITY OF BALDWIN PARK TREASURER'S REPORT 913012024 * Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was Investment maturities and no purchase transactions made for the month of September 2024 and no depositstwithdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all Investments are in compliance to the City's Statement of Investment Policy. Approved by: Director of Finance ITEM NO. HA 1 TO: Chair and Members of the Housing Authority FROM: Rose Tam, Director of Finance sn �a�R'E� PREPARED BY: Grace Nguyen, Senior Finance Clerk JAT4"J DATE: October 16, 2024 SUBJECT: Baldwin Park Housing Authority's Warrants and Demands SUMMARY Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Register. FISCAL IMPACT The total of the Warrants and Demands for Housing Authority was $842,820.80. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The Sep 10, 2024 to Oct 03, 2024 Warrant check numbers 73149 through 73180 in the amount of $12,902.27 and Automated Clearing House (ACH) In the amount of $829,918.53 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law, and hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Happy Check Register 2. Happy Check Register ACH Page I / 1 Check Register ^~`~po^~ 10/3/2024 Date Range: S/10/2024... 1O/3/2024 Grouped by: VMS Date Range: ... Sorted by: Check Number Program: - Payment Type: Check Numbers: - Direct Deposit: Exclude Direct Deposit Check Cleared: All Port Status: Include Port Ins ZonnHAPs: Include Zero HAPa Voided Payments: Omit Voided Payments Held Checks: Exclude Held Checks V'Check Number Check Date VMS Date Payee Name DD Amount []73149 09/11/2024 0701/2024 Chau Tong [] $81.00 []73150 09/11/2024 0801/2024 EZ50LLC [] $1770.00 []73151 10/01/2024 1001/2024 Julie LFonseca [] $18.00 []73152 1001/2024 1001/2024 Vanessa SRoss [] $43.00 []73153 10/01/2024 1001/2024 Jacqueline Chaves [] $154.00 []73154 1001/2024 1001/2024 Carmen Rivera -Madrid [] $27.00 []73155 10/01/2024 1001/2024 Mona LMartin [] $18.00 []73156 1001/2024 1001/2024 XiomanoAMartinez [] $21.00 []73157 10/01/2024 1001/2024 City ofPomona Housing Authority [] $818.44 []73158 1001/2024 1001/2024 Ken Chi -Kin Yu [] $13.00 []73159 10/01/2024 1001/2024 Monica AEaoa|ant* [] $45.00 []73100 1001/2024 1001/2024 Courtney FCrocker [] $20.00 []73161 10/01/2024 1001/2024 Sheila MFreeman [] $28.00 []73102 1001/2024 1001/2024 Richard LMoore [] $180.00 []73163 10/01/2024 1001/2024 Christine ARodriguez [] $37.00 []73104 1001/2024 1001/2024 Gwendolyn Jean Adams [] $88.00 []73165 10/01/2024 1001/2024 Jess Edward Pom|ta [] $15.00 []73106 1001/2024 1001/2024 Ricky Garcia [] $31.00 []73167 10/01/2024 1001/2024 BainaACa|dom [] $4�00 []73108 1001/2024 1001/2024 K4anue|Ochoa [] $150.00 []73169 10/01/2024 1001/2024 Maria LLopez [] $21.00 []73170 1001/2024 1001/2024 TrioioJHana|dne [] $120.00 []73171 10/01/2024 1001/2024 Eternal Link LLC [] $1883.00 []73172 1001/2024 1001/2024 F|amiahaPanowa [] $135.00 []73173 10/01/2024 1001/2024 Chau Tong [] $27.00 []73174 1001/2024 1001/2024 Isabel Herrera [] $110.00 []73175 10/01/2024 1001/2024 George KaChun Chew [] $2484.00 []73176 1001/2024 1001/2024 City ofCarlsbad [] $1254.83 []73177 10/01/2024 1001/2024 Cameron Properties [] $2526.00 []73178 1001/2024 1001/2024 Sylvia JRodriguez [] $101.00 []73179 10/01/2024 1001/2024 Mary FBaUoutomn [] $171.00 []73180 10/01/2024 08/12/2024 Donna ALivings [] $307.00 Copyright @2011-2O24.HAPPY Software, Inc. Check Register Report Gm 10/03/2024 Pagel Total $12,902.27 Average $330.83 Unit Count 7 Average Weighted by Unit Count $1,507.43 Hard to House Count Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 10/03/2024 Page 2 Check Register Report 10/3/2024 Date Range: 9/10/2024 ... 10/3/2024 Grouped by: VMS Date Range: ... Sorted by: Check Number Program: - Payment Type: Check Numbers: ... Direct Deposit: Include Direct Deposit Check Cleared: All Port Status: Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments: Omit Voided Payments Held Checks: Exclude Held Checks 'Check Number Check Date VMS Date Payee Name DD Amount ❑ 34598 09/11/2024 07/01/2024 Villa Olive Oak dba Oak Park - South ❑ $14158.00 ❑ 34599 09/11/2024 07/01/2024 Woodside Village Apartments LP ® $8743.00 ❑ 34600 09/11/2024 09/01/2024 Baldwin Rose LP ❑ $1896.00 ❑ 34601 10/01/2024 10/01/2024 Y & H Investment, Inc. ® $1392.00 ❑ 34602 10/01/2024 10/01/2024 Eunice Property, LLC ❑ $1355.00 ❑ 34603 10/01/2024 10/01/2024 Wilson Apartment Associates L.P. ® $1816.00 ❑ 34604 10/01/2024 10/01/2024 Monet Huong Nguyen ❑ $2979.00 ❑ 34605 10/01/2024 10/01/2024 ASCENSION HOLDINGS LLC ® $1268.00 ❑ 34606 10/01/2024 10/01/2024 Tom Cinquegrani ❑ $827.00 ❑ 34607 10/01/2024 10/01/2024 Mark T. Fernandez ® $631.00 ❑ 34608 10/01/2024 10/01/2024 Melody (Muoi) Dao ❑ $1597.00 ❑ 34609 10/01/2024 10/01/2024 John W. Ruwitch and Anh Lam Truong ® $2012.00 ❑ 34610 10/01/2024 10/01/2024 Adam King Lee and Joyce Ng Lee ❑ $1374.00 ❑ 34611 10/01/2024 10/01/2024 Mingyu Qu 19 $2201.00 ❑ 34612 10/01/2024 10/01/2024 SAE GROUP, LLC ❑ $2169.00 ❑ 34613 10/01/2024 10/01/2024 Wei Zhen Su 19 $1700.00 ❑ 34614 10/01/2024 10/01/2024 Mallorca Apartments, LTD ❑ $3588.00 ❑ 34615 10/01/2024 10/01/2024 Cipriano Salazar Jr. ® $1616.00 ❑ 34616 10/01/2024 10/01/2024 Dung Tran ❑ $2507.00 ❑ 34617 10/01/2024 10/01/2024 19 $1395.00 ❑ 34618 10/01/2024 10/01/2024 Monrovia 612, LP ❑ $29695.00 ❑ 34619 10/01/2024 10/01/2024 Leslie K Ng 19 $1684.00 ❑ 34620 10/01/2024 10/01/2024 Jun Hua Hu ❑ $2837.00 ❑ 34621 10/01/2024 10/01/2024 Lien Diep 19 $1585.00 ❑ 34622 10/01/2024 10/01/2024 Rosa Lamas-Serratos ❑ $2369.00 ❑ 34623 10/01/2024 10/01/2024 Villa Olive Oak dba Oak Park- South ® $5468.00 ❑ 34624 10/01/2024 10/01/2024 Malcolm Oso ❑ $875.00 ❑ 34625 10/01/2024 10/01/2024 Dajojo, LLC 19 $1285.00 ❑ 34626 10/01/2024 10/01/2024 Investor Trust Realty Group, Inc. ❑ $1427.00 ❑ 34627 10/01/2024 10/01/2024 Sieu Tuan Phan ® $3249.00 ❑ 34628 10/01/2024 10/01/2024 Don Norwood ❑ $1463.00 ❑ 34629 10/01/2024 10/01/2024 Ana Thai 19 $921.00 Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 10/03/2024 Page 1 ❑ 34630 10/01/2024 10/01/2024 SRI Properties No 15 LLC ® $1397.00 ❑ 34631 10/01/2024 10/01/2024 Larry Chow to $1851.00 ❑ 34632 10/01/2024 10/01/2024 T & T Asset Holding, LLC ® $104.00 ❑ 34633 10/01/2024 10/01/2024 Mousa Boushaaya to $1798.00 ❑ 34634 10/01/2024 10/01/2024 Tuan Viet Ho 19 $2190.00 ❑ 34635 10/01/2024 10/01/2024 Xiaomin Lin and Xiaoxi Wu to $2207.00 ❑ 34636 10/01/2024 10/01/2024 Jun Ye and Ming Feng ® $1124.00 ❑ 34637 10/01/2024 10/01/2024 4324 Walnut St LLC to $2277.00 ❑ 34638 10/01/2024 10/01/2024 El Monte Housing Partners LP - The ® $12163.00 ❑ 34639 10/01/2024 10/01/2024 Joseph T. Tung to $1202.00 ❑ 34640 10/01/2024 10/01/2024 Alamitas LLC 19 $402.00 ❑ 34641 10/01/2024 10/01/2024 Avalon Monrovia LLC to $2168.00 ❑ 34642 10/01/2024 10/01/2024 Pro Management Inc. ® $1600.00 ❑ 34643 10/01/2024 10/01/2024 Andrew & Eva Fogg to $1419.00 ❑ 34644 10/01/2024 10/01/2024 Heritage Park Villas LP ® $26440.00 ❑ 34645 10/01/2024 10/01/2024 Heritage Park Villas LP to $8532.00 ❑ 34646 10/01/2024 10/01/2024 Manapa Enterprises LLC ® $1507.00 ❑ 34647 10/01/2024 10/01/2024 Villa Olive Oak dba Oak Park - South ® $15931.00 ❑ 34648 10/01/2024 10/01/2024 19 $9503.00 ❑ 34649 10/01/2024 10/01/2024 Palo Verde Apartments, LP to $899.00 ❑ 34650 10/01/2024 08/01/2024 Eladio Diaz 19 $6219.00 ❑ 34651 10/01/2024 10/01/2024 Sharon Campbell to $3029.00 ❑ 34652 10/01/2024 10/01/2024 John M Jacquet Sr. ® $1975.00 ❑ 34653 10/01/2024 10/01/2024 Steven Eraj Espantman and Marta to $1295.00 ❑ 34654 10/01/2024 10/01/2024 Linda Alice Enriquez ® $2266.00 ❑ 34655 10/01/2024 10/01/2024 Ha X Van to $4661.00 ❑ 34656 10/01/2024 10/01/2024 Chen Jackson 19 $740.00 ❑ 34657 10/01/2024 10/01/2024 Group XII Properties, LP to $1695.00 ❑ 34658 10/01/2024 10/01/2024 Philip Tsui 19 $489.00 ❑ 34659 10/01/2024 10/01/2024 Paul Yen to $1587.00 ❑ 34660 10/01/2024 10/01/2024 Becky Binh Nguyet Luu or Eddie Ma ® $1606.00 ❑ 34661 10/01/2024 10/01/2024 Tinh Van Le to $627.00 ❑ 34662 10/01/2024 10/01/2024 The Six Straws LLC ® $7042.00 ❑ 34663 10/01/2024 10/01/2024 Everardo Garcia to $2849.00 ❑ 34664 10/01/2024 10/01/2024 Ngoc T. Lieu 19 $2819.00 ❑ 34665 10/01/2024 10/01/2024 Alfred Tai-Kong Ho and Lisa Chen to $562.00 ❑ 34666 10/01/2024 10/01/2024 Covina 023 Woods 206 LP c/o ® $882.00 ❑ 34667 10/01/2024 10/01/2024 Doreen Han to $1662.00 ❑ 34668 10/01/2024 10/01/2024 Cecilia Lan Cao ® $1548.00 ❑ 34669 10/01/2024 10/01/2024 Baldwin Park Family Housing Limited ® $27069.00 ❑ 34670 10/01/2024 10/01/2024 Grace Chiou 19 $1370.00 ❑ 34671 10/01/2024 10/01/2024 Marina Alvarez to $4405.00 ❑ 34672 10/01/2024 10/01/2024 Zhi Min Li and WXL Investments Inc. ® $945.00 ❑ 34673 10/01/2024 10/01/2024 Sui Man Mak to $802.00 ❑ 34674 10/01/2024 10/01/2024 Henry Wong 19 $2223.00 ❑ 34675 10/01/2024 10/01/2024 West Covina Senior Villas II, LP to $506.00 Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 10/03/2024 Page 2 ❑ 34676 10/01/2024 10/01/2024 Dung Trung Pham and Tammy Tram ® $750.00 ❑ 34677 10/01/2024 10/01/2024 Francisco J. Sanchez and Gloria ® $1043.00 ❑ 34678 10/01/2024 10/01/2024 Blessed Rock of El Monte ® $28023.00 ❑ 34679 10/01/2024 10/01/2024 Blessed Rock of El Monte ® $2852.00 ❑ 34680 10/01/2024 10/01/2024 Joanne Pham Chau ® $1930.00 ❑ 34681 10/01/2024 10/01/2024 ® $6868.00 ❑ 34682 10/01/2024 10/01/2024 Alfonso Contreras ® $1308.00 ❑ 34683 10/01/2024 10/01/2024 Ryan Quach and Hue Cao ® $1886.00 ❑ 34684 10/01/2024 10/01/2024 Windwood West Covina, L.P. c/o GK ® $1860.00 ❑ 34685 10/01/2024 10/01/2024 Alta Vista Villas, LP c/o Yale ® $3400.00 ❑ 34686 10/01/2024 10/01/2024 West Covina Seniors Villas 1 ® $997.00 ❑ 34687 10/01/2024 10/01/2024 Post Brookhollow, , LP ® $19565.00 ❑ 34688 10/01/2024 10/01/2024 Rahmat Ray Nehdar ® $1135.00 ❑ 34689 10/01/2024 10/01/2024 Alexander Chan ® $2260.00 ❑ 34690 10/01/2024 10/01/2024 Phat Binh Vuong ® $1242.00 ❑ 34691 10/01/2024 10/01/2024 Alan Wu ® $813.00 ❑ 34692 10/01/2024 10/01/2024 Keymax Group, Inc ® $2370.00 ❑ 34693 10/01/2024 10/01/2024 Lawe Family Trust ® $795.00 ❑ 34694 10/01/2024 10/01/2024 Henry Ho ® $1288.00 ❑ 34695 10/01/2024 10/01/2024 PAMA IV Properties, LP ® $5164.00 ❑ 34696 10/01/2024 10/01/2024 Roger Hin Nam Mak ® $9800.00 ❑ 34697 10/01/2024 10/01/2024 LAT Investments, LLC ® $1876.00 ❑ 34698 10/01/2024 10/01/2024 Kimmie Mu Matsunaga ® $4364.00 ❑ 34699 10/01/2024 10/01/2024 Xitlalai Del Real Sanchez ® $1560.00 ❑ 34700 10/01/2024 10/01/2024 Delgar IV LLC ® $1376.00 ❑ 34701 10/01/2024 10/01/2024 Mary L Haynes ® $1121.00 ❑ 34702 10/01/2024 08/01 /2024 ® $8506.00 ❑ 34703 10/01/2024 10/01/2024 Betty Chim Lieu ® $1846.00 ❑ 34704 10/01/2024 10/01/2024 Clinett Glazis ® $309.00 ❑ 34705 10/01/2024 10/01/2024 Kimberly Nguyen ® $1022.00 ❑ 34706 10/01/2024 10/01/2024 Gregory W. Pratt ® $4369.00 ❑ 34707 10/01/2024 10/01/2024 Joseph M. Kwok ® $2066.00 ❑ 34708 10/01/2024 10/01/2024 Leng Zhang and Bao Ying Jiang ® $1680.00 ❑ 34709 10/01/2024 10/01/2024 Mack E Titus ® $1752.00 ❑ 34710 10/01/2024 10/01/2024 Propman Inc. ® $1339.00 ❑ 34711 10/01/2024 10/01/2024 Lourdes J. Garrison ® $1765.00 ❑ 34712 10/01/2024 10/01/2024 Lois J Gaston ® $1737.00 ❑ 34713 10/01/2024 10/01/2024 Doan & Lily Thi ® $2300.00 ❑ 34714 10/01/2024 10/01/2024 El Monte Affordable Housing Partner ® $803.00 ❑ 34715 10/01/2024 10/01/2024 Jose Baudelio Delgado ® $349.00 ❑ 34716 10/01/2024 10/01/2024 Larry Mimms ® $1600.00 ❑ 34717 10/01/2024 10/01/2024 Jaime Jimenez ® $702.00 ❑ 34718 10/01/2024 10/01/2024 Guillermo Vasquez ® $2765.00 ❑ 34719 10/01/2024 10/01/2024 ® $2920.00 ❑ 34720 10/01/2024 10/01/2024 Fat Law ® $903.00 ❑ 34721 10/01/2024 10/01/2024 Kevin Kambor Kwong and Yuk Ming ® $1572.00 Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 10/03/2024 Page 3 ❑ 34722 10/01/2024 10/01/2024 Dwight Chang 0 $2291.00 ❑ 34723 10/01/2024 10/01/2024 Cameron Park Community Partners, ® $1885.00 ❑ 34724 10/01/2024 10/01/2024 Mozhgan Tavakoli ® $1650.00 ❑ 34725 10/01/2024 10/01/2024 Lourdes Vela ® $3745.00 ❑ 34726 10/01/2024 10/01/2024 Gilbert Roybal ® $692.00 ❑ 34727 10/01/2024 10/01/2024 Philip & Fanny Kwok ® $1672.00 ❑ 34728 10/01/2024 10/01/2024 Primrose Villa dba Oak Park -North ® $11179.00 ❑ 34729 10/01/2024 10/01/2024 Woodside Village Apartments LP ® $21208.00 ❑ 34730 10/01/2024 10/01/2024 Cynthia Pham ® $685.00 ❑ 34731 10/01/2024 10/01/2024 Katie Yau and Daniel Hong ® $3088.00 ❑ 34732 10/01/2024 10/01/2024 Fanny Chan ® $1165.00 ❑ 34733 10/01/2024 10/01/2024 Kwan and Mei Chiang ® $1026.00 ❑ 34734 10/01/2024 10/01/2024 Sergio Molina ® $346.00 ❑ 34735 10/01/2024 10/01/2024 Fortune America ® $1700.00 ❑ 34736 10/01/2024 10/01/2024 Jason Tran ® $1298.00 ❑ 34737 10/01/2024 10/01/2024 Chuen Lau ® $4196.00 ❑ 34738 10/01/2024 10/01/2024 Tanya H Chen ® $2281.00 ❑ 34739 10/01/2024 10/01/2024 Dan Thanh Peng and Hoan Peng ® $1601.00 ❑ 34740 10/01/2024 10/01/2024 Sunset Square #2000, LP ® $7327.00 ❑ 34741 10/01/2024 10/01/2024 Ngoc Lieu ® $1243.00 ❑ 34742 10/01/2024 10/01/2024 Lark Ellen Village ® $14919.00 ❑ 34743 10/01/2024 10/01/2024 Xuyen Thach Han ® $2940.00 ❑ 34744 10/01/2024 10/01/2024 Kim Wah Wong and Sau Yi Wong ® $1590.00 ❑ 34745 10/01/2024 10/01/2024 Lucena A Ewing ® $4496.00 ❑ 34746 10/01/2024 10/01/2024 Jocelyn Jae Jhong ® $2284.00 ❑ 34747 10/01/2024 10/01/2024 Emilio De Jesus Cruz ® $354.00 ❑ 34748 10/01/2024 10/01/2024 Delgar V LLC ® $1301.00 ❑ 34749 10/01/2024 10/01/2024 Isabel R Sanchez ® $1855.00 ❑ 34750 10/01/2024 10/01/2024 Cienega Garden Apartments ® $8905.00 ❑ 34751 10/01/2024 10/01/2024 Vinh Hong Lai ® $4189.00 ❑ 34752 10/01/2024 10/01/2024 LPC 1829 E Workman Ave., LLC ® $2910.00 ❑ 34753 10/01/2024 10/01/2024 EZ 50 LLC ® $1776.00 ❑ 34754 10/01/2024 10/01/2024 Doreen E Ewing ® $3711.00 ❑ 34755 10/01/2024 10/01/2024 Moller Property Management ® $1347.00 ❑ 34756 10/01/2024 10/01/2024 TPA/NASCH LLC, Westgate as a sole ® $1357.00 ❑ 34757 10/01/2024 10/01/2024 TDF LP - Pacific Towers c/o Winn ® $12792.00 ❑ 34758 10/01/2024 10/01/2024 Paul & Annie W Chau ® $892.00 ❑ 34759 10/01/2024 10/01/2024 Gilbert Dominguez ® $11018.00 ❑ 34760 10/01/2024 10/01/2024 Eric Yu ® $1883.00 ❑ 34761 10/01/2024 10/01/2024 Up Hill Investment Inc. ® $1861.00 ❑ 34762 10/01/2024 10/01/2024 Dieu Van Huynh ® $918.00 ❑ 34763 10/01/2024 10/01/2024 Kelly Nguyen ® $1877.00 ❑ 34764 10/01/2024 10/01/2024 Vijay Gulati ® $3117.00 ❑ 34765 10/01/2024 10/01/2024 Nancy Mikhaiel ® $2151.00 ❑ 34766 10/01/2024 10/01/2024 Badillo Street Senior Apartments, LP ® $29963.00 ❑ 34767 10/01/2024 10/01/2024 Monrovia Heritage Park LP ® $29657.00 Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 10/03/2024 Page 4 ❑ 34768 10/01/2024 10/01/2024 Tyler -Valley Metro Housing, LP ® $15898.00 ❑ 34769 10/01/2024 10/01/2024 James or Barbara Fox ® $1125.00 ❑ 34770 10/01/2024 10/01/2024 Mayra Ortega ® $1238.00 ❑ 34771 10/01/2024 10/01/2024 Sel Homes LLC ® $9555.00 ❑ 34772 10/01/2024 10/01/2024 Hui Chuan Wang ® $4751.00 ❑ 34773 10/01/2024 10/01/2024 Nhan Nguyen and Amy Tran ® $2838.00 ❑ 34774 10/01/2024 10/01/2024 Puente Villa LLC ® $2942.00 ❑ 34775 10/01/2024 10/01/2024 RAMONA BLVD. FAMILY ® $13666.00 ❑ 34776 10/01/2024 10/01/2024 AJG Realty Inc. ® $2053.00 ❑ 34777 10/01/2024 10/01/2024 Maria Martha Martinez ® $7382.00 ❑ 34778 10/01/2024 10/01/2024 Antonio & Aida Rinos ® $1807.00 ❑ 34779 10/01/2024 10/01/2024 Greater San Gabriel Valley Property ® $1816.00 ❑ 34780 10/01/2024 10/01/2024 Annette C Scott ® $1511.00 ❑ 34781 10/01/2024 10/01/2024 1024 Royal Oaks LP dba Whispering ® $18295.00 ❑ 34782 10/01/2024 10/01/2024 1024 Royal Oaks LP dba Whispering ® $11195.00 ❑ 34783 10/01/2024 10/01/2024 Khiem Nguyen, Authorized Signer ® $2341.00 ❑ 34784 10/01/2024 10/01/2024 Derek Sim ® $1197.00 ❑ 34785 10/01/2024 10/01/2024 Josephine Tran ® $1124.00 ❑ 34786 10/01/2024 10/01/2024 Therese Marie Simon ® $2192.00 ❑ 34787 10/01/2024 10/01/2024 Allan M. & Virginia J Chipp and Ralph ® $1060.00 ❑ 34788 10/01/2024 10/01/2024 Zi Jian Li ® $1227.00 ❑ 34789 10/01/2024 10/01/2024 Minh A Nguyen ® $1663.00 ❑ 34790 10/01/2024 10/01/2024 DelGar I LLC. ® $1315.00 ❑ 34791 10/01/2024 10/01/2024 Jaime Barcena ® $1400.00 ❑ 34792 10/01/2024 10/01/2024 Monica D Mao ® $1665.00 ❑ 34793 10/01/2024 10/01/2024 Shiu-Ein Huang ® $248.00 ❑ 34794 10/01/2024 10/01/2024 The Promenade Housing Partners, LP ® $8193.00 ❑ 34795 10/01/2024 10/01/2024 Paramjit S Nijjar ® $3123.00 ❑ 34796 10/01/2024 10/01/2024 Rosa Beltran ® $2291.00 ❑ 34797 10/01/2024 10/01/2024 David Wagner ® $1173.00 ❑ 34798 10/01/2024 10/01/2024 Ynfante Holdings 1, LLC ® $1008.53 ❑ 34799 10/01/2024 10/01/2024 Roman Basin ® $1453.00 ❑ 34800 10/01/2024 10/01/2024 Sandhya Kal and Padma Kal ® $2850.00 ❑ 34801 10/01/2024 10/01/2024 Venancio Felix ® $244.00 ❑ 34802 10/01/2024 10/01/2024 K. Carl and Zitta A Setian ® $1380.00 ❑ 34803 10/01/2024 10/01/2024 Nomer Lacson ® $2038.00 ❑ 34804 10/01/2024 10/01/2024 Anna & Simon Choi ® $1439.00 ❑ 34805 10/01/2024 10/01/2024 Chung Thi Pham ® $2695.00 ❑ 34806 10/01/2024 10/01/2024 Roy Lam ® $1345.00 ❑ 34807 10/01/2024 10/01/2024 Golden Dragon Properties LLC c/o ® $430.00 ❑ 34808 10/01/2024 10/01/2024 Nancy H Shen ® $766.00 ❑ 34809 10/01/2024 10/01/2024 Richard A DaSylveira ® $611.00 ❑ 34810 10/01/2024 10/01/2024 Sara Romo ® $2447.00 ❑ 34811 10/01/2024 10/01/2024 T & P Property LLC ® $925.00 ❑ 34812 10/01/2024 10/01/2024 Singing Wood Senior Housing LP ® $18819.00 ❑ 34813 10/01/2024 10/01/2024 Sitara B. Mamdani ® $2362.00 Copyright © 2011-2024, HAPPY Software, Inc. Check Register Report GN 10/03/2024 Page 5 []34814 1001C2024 1001/2024 Garvey Senior Affordable Partners, LP 0 $3821.00 L]34815 1001/2024 1001/2024 Amy Phan Tr n $2730.00 []34810 1001/2024 1001/2024 Ryan KinpongWoo and Ching King $1878.00 []34O17 1001/2024 1001/2024 K4eiYanChen $1205.00 []34818 10/01/2024 1001/2024 Shawn Hui Zhon $3127.00 Total $829,918.53 Average $1,530.00 Unit Count 540 Average Weighted byUnit Count $1.513.20 Hard toHouse Count 3 Copyright @2011-2U24.HAPPY Software, Inc. Check Register Report Gm 10/03/2024 Page ITEM NO. HA 2 SAID CsABRIEL b TO: Chair and Members of the Housing Authority FROM: Rose Tam, Director of Finance PREPARED BY: Anthony Ceballos, Accountant DATE: October 16, 2024 SUBJECT: Treasurer's Report HA — September 2024 SUMMARY Attached is the Treasurer's Report for the month of September 2024. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for September 2024. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENTS 1. Exhibit "A", Treasurer's Report Page 1 / 1 INVESTMENT CITY OF BALOWN PARK TREASURER'S REPORT 9)30/2024 INTEREST PURCHASE MATURITY RATE DATE DATE State of California Local Agency Investment Fund (LPJF) City.Including General Fund& all other Special Revenue Funds 4.675% Varies Varies Housing Authority 4.675% Varies Varies Certificate of Deposit Traditions Bancorp Inc. (Cambridge investment Research) 4.650% 111412022 11/4/2024 CURRENT BOOK MARKET PRINCIPAL VALUE VALUE $ 19,132,633.81 19,132,633.81 $ 19,132,633.81 19,132,633.81 431.09 431,09 431.09 431.09 19,133,064.90 19,133,064A0 19,133,064.90 19,133,064.90 250,000.00 250,00.00 260,000,00 249,1150 00 250,00,0.00 250,000.00 250,000.00 249,850.00 US TreasuEj Securities United States Trees Bills 0.000% 10129124 BIE DTD 07102/24 (Piper Sandler & Co.) 0.0004/1 711112024 10/2912024 5,000,000,00 5,000,000m 5,000,0()0.00 4,981,600.00 6,000,000.00 5,000,000,00 5,000,000.00 4,981,600,00 US Government Bonds Federal Home LN MTG Corp Medium Term NTS Fed R 4.000% 08/14129 WE DTD 0E114f24 Callable 0211,1126 Moody Rating Aaa S & P Rating AA+ (Multi -Bank Securities Inc.) 4.000% 811412024 811412029 Federal Home LN MTG Corp Medium Term NTS FED 605014 07130129 DIE DTD 07131/24 Callable 07130/26 (Mul[t•Bank Securities Inc.) 6.050% 7/3112024 713012020 Fedora] Farm CR BKS CONS Systemwide BDS 4A40% 08113126 BIE DTD 08/13124 Callable 02113125 @ 100.000 (Piper Sandler & Co.) 4.940% 8113/2024 8/1312025 Federal Home LN BKS CONS BD 5.070% 08112126 HIE DTD 08112124 Callable I 111?J24 @ 100.000 Moody Rating Asa S & P (Piper Sandler & Co.) 5.070% 811212024 8/1212026 Federal Home LN BKS CONS BD 5.180% 1012.125 DIE DTD 0412124 Callable 01/2126 @ 100.000 Moody Rating Aaa S & P (Piper Sandier& Co.) 6.180% 4/7J2024 1012/2026 Federal Home LN BKS CONS BD 6.126% 03127126 BIE DTD 03128124 Callable 12127124 @ 100.000 Moody Rating Aaa S & P (Piper Sandler & Coj 6.126% 41212024 312712026 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (TrustlDebt Service Fund) Varies Varies Varies Fiscal Agent Funds- Agency jTrusVDebt Service Fund Varies Varies Varies 2,000,000,00 2,000,000.00 2,000,000.00 1,989,260.00 6,500,000.00 6,500,000.00 6,500,000.00 6,524,605.00 2,000,000.00 2,00,0,000.00 2,000,000,00 1,999,240,00 7,000,000,00 -t,000,000.00 7,000,00000 6,997,900.00 7,000,000.00 7,000,00000 7,000,000.00 7,011,830,00 7,000,000.00 7,000,00.00 7,000,000.00 7,001,470X0 31,500,000.00 31,600,000.00 31,600,000.00 31,624,206.00 3,967,056.19 3,967,056.19 3,967,066.19 3,967,066.19 6,188.68 6,188m 6,188.58 6,188.58 3,973,24477 3,979,244,77 3,973,244.77 3,973,244.77 $ 69,856,309.67 69,856,309,67 $ 59.1156,309.67 59,861,964.67 Total Investments 69,856,309.67 Cash with BMO City Checking (General) 2,394,398.30 City Miscellaneous Cash {WIC, FIR) 264,766.12 CNG Station 144.66 Housing Authority 715,794.65 Money market Plus 3,663,312,64 Successor Agency 69,529A0 Total Cash with BMO 7,107,935,77 Investment Brokerage (Cash & Cash Equivalents) 18,512,649.99 Total Cash and Investments 95,476,795.43 CITY OF BALDWIN PARK TREASURER'S REPORT 913012024 * Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was Investment maturities and no purchase transactions made for the month of September 2024 and no depositstwithdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all Investments are in compliance to the City's Statement of Investment Policy. Approved by: Director of Finance ITEM NO. BPCRF 1 TO: Chair and Members of the Charitable Relief Foundation FROM: Manuel Carrillo Jr., Director of Recreation and Community span gag 'EL Services J,;,DATE: October 16, 2024 SUBJECT: Adoption of Resolution with the Board of Directors for Navidad en el Barrio, Inc., Christmas Campaign entitled, "Resolution of the Board of Directors Program Year 2024" SUMMARY The purpose of this staff report is to request the adoption of Resolution with the Board of Directors for Navidad en el Barrio, Inc., Christmas Campaign to participate in the discounted holiday food basket program to support the Baldwin Park Charitable Relief Foundation Annual Holiday Basket Giveaway. RECOMMENDATION It is recommended the Board of Directors: 1) Adopt Resolution with the Board of Directors for Navidad en el Barrio, Inc., Christmas Campaign entitled, "RESOLUTION OF THE BOARD OF DIRECTORS PROGRAM YEAR 2024"; and 2) Authorize the Chair to execute the Resolution. 3) Authorize the Director of Finance make necessary appropriation and budget adjustment. FISCAL IMPACT There is a $1,300.00 fiscal impact to the Baldwin Park Charitable Relief Foundation budget to secure the 400 baskets from Navidad en el Barrio, Inc. An additional allocation of $4,000.00 has been appropriated from the City's General Fund account # 1.00-60-640-53100-16106 in the FY24-25 budget to secure baskets and associated costs for the Holiday Food Basket Program. BACKGROUND The Baldwin Park Charitable Relief Foundation participates in the annual holiday food basket program distributing 400 food baskets to families and individuals who are Baldwin Park residents and who are in need of assistance during the holiday season. The food basket program is a collaborative effort between the Baldwin Park Charitable Relief Foundation, City of Baldwin Park, Navidad en el Barrio, Inc., and other local Supermarkets in the City. Navidad en el Barrio, Inc. through the Christmas Campaign offers food baskets for distribution at a discounted rate on only $5.00 that includes, Randall Farms chicken, cheese, drinks, rice, corn tortillas, canned vegetables, beans, and mixture fresh produce of fruit and vegetables. The city will be purchasing additional supplemental food at a discount price from D & D Wholesale Distributions Inc. as well as boxes for distribution. In addition, D & D Wholesale Distributions Inc., donates fresh food to supplement the content on the food baskets. The Department of Recreation of Community Services will be putting together a food drive campaign with the Baldwin Park Unified School District and other agencies in the city. The assembly of the food baskets and distribution is coordinated with community volunteers. The food basket holiday program is scheduled for Saturday, December 14, 2024. All interested applicants must submit a Food Basket Application by December 5, Page 1 / 2 2024. Eligibility for the program is limited to residents of Baldwin Park. ALTERNATIVES The alternative is not to adopt the resolution. LEGAL REVIEW None is required. ATTACHMENTS 1. Resolution with the Board of Directors Program Year 2024 Page 2 / 2 RESOLUTION of the Board of Directors Program Year 2024 AGENCY NAME Baldwin Park Charitable Relief Foundation NO OF BASKETS 400 The Board of Directors of _Baldwin Park Charitable Relief Foundation will participate in the Navidad En El Barrio, Inc., Christmas Campaign; the board authorizes the corporation to execute the Navidad En El Barrio 2024 Agency Agreement; and to certify to Navidad En El Barrio, Inc. that if any agency staff or board member is a staff or board member of Navidad En El Barrio, Inc., that person is N.A . On motion duly made, recorded and unanimously carried, the following resolution was adopted: RESOLVED, that Baldwin Park Charitable Relief Foundation (name of agency) Is authorized to participate in the 2024 Navidad En El Barrio, Inc., Christmas campaign; that the corporation may execute the Navidad En El Barrio 2024 Agency Resolution Agreement. Signed Emmanuel J. Estrada, Chair CERTIFICATE OF SECRETARY I certify that I am duly elected Secretary of the Board of Directors of City of Baldwin Park, a California non-profit corporation and that the above Resolution was passed by unanimous vote of the Board of Directors on October 16, 2024. Executed on October 16 2024 at Baldwin Park California. Signed Christopher Saenz, City Clerk A Navidad En El Barrio Document