HomeMy WebLinkAbout05.14.24 SOC Staff ReportMEASURE BP
STAKEHOLDERS OVERSIGHT
COMMITTEE
REGULAR MEETING
Chair
Betsy Lara
Vice -Chair
Pastor Elmer Jackson
Member
Jorge Hernandez
Member
Estela Mata-Carcamo
Member
Gregory Orozco
Member
Sasha Rodriguez
Member
Nehiem Van NEuven
May 14, 2024, 5:00 FM
Welcome to your Stakeholders Oversight Committee Meeting
We welcome your interest and involvement in the City's legislative process. This agenda includes information about
topics coming before the Stakeholders Oversight Committee and the action recommended by city staff. You can read
about each topic in the staff reports, which are available on the city's website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based
option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending
the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off
during the Stakeholders Oversight Committee meetings are in session.
How to watch
The City of Baldwin Park provides two ways to watch a Stakeholders Oversight Committee meeting:
In Person Online
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Most SOC meetings take Audio streaming will be available at
https✓/www.Voutube.com/channel/UCFLZO dDFRiy59rhiDZ13Fg/featured. view as=subscriber
place at City Hall, 14403 E. Pacific http.-Abaldwinpark.granicus.comNiewPublisher.php?view id=10
Ave., Baldwin Park, CA 91706
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Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the
Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively
allow participation in the meeting. In compliance with the ADA, if you need special assistance for the meeting, please
contact the City Clerk's Office at (626) 960-4011 ext. 466 or squinones@baldwinpark.com. within 24 hours prior to the
meeting so the City can make reasonable arrangements to ensure accessibility.
' r r
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on
the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal
Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks
or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
Public Communication
There is a three -minute speaking time limit. This is the time set aside to address the City Council or any of its Agencies.
Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is
listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1)
Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters
for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are
unable to physically appear in person, please email your name, place of residence, item number or topic and to
comments@baldwinpark.com. Written comments will be distributed and will be made part of the written record but will
NOT be read verbally at the meeting
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
PUBLIC COMMUNICATIONS
NEW BUSINESS
1. Measure BP Sales Tax Financial Update
2. City and Community Empowerment Investment Opportunity Category- Requests for
Funding Framework — Continued from Meeting of April 9, 2024
It is recommended that the SOC consider the following:
1. Discuss and develop a framework and criteria by which requests for funding can be
submitted by directly by residents, neighborhood groups, community organizations, church
organizations and school organizations under the City and Community Investment
Category.
2. Upon ample discussion and deliberation over perhaps several meetings, SOC may approve
the framework and criteria for the City and Community Investment Category.
3. Stakeholders Oversight Committee (SOC) April 9, 2024 Meeting Minutes
It is recommended that the Committee approve the Minutes of the Regular Measure BP
Stakeholders Oversight Meeting held on April 9, 2024.
STAKEHOLDERS OVERSIGHT COMMITTEE/STAFF REQUESTS &
COMMUNICATIONS
1. Next SOC Regular Meeting — Tuesday, June 11, 2024 at 5:00 p.m.
UIaL1111naa1NoY
CERTIFICATION
I, Shirley Quinones, Chief Deputy City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury
under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less
than 72 hours prior to the meeting.
}to. _..
Shirley Quinones
Chief Deputy City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466
or via e-mail at squinonesL&baldwinpark.com.
Revenue
Measure BP Sales Tax
May 2023-April 2024
Interest Income
Interest Income through April 2024
Total Revenue Received
Expenditures
11 Police new vehicles with 5-year lease approved by SOC on 2/13/2024 & by CC on
3/6/2024 (committed and not yet spent)
$ 6,901,670
$ 101,535
$ 7,003,204
$ 1,136,000
Two -Way APX Radio System by Motorola Solutions approved by SOC on 2/13/24 & by CC on $ 1,297,301
2/21/2024 (committed and not yet spent)
Architectural services for Concept Reports for a proposed sports complex approved by SOC $ 80,000
on 2/13/2024 & by CC on 3/6/2024 (committed and not yet spent)
1 Kubota tractor approved by SOC on 3/12/2024 & by CC on 5/1/2024 (committed and not
yet spent) - Purchase $ 59,000
1 full size crew cab pick-up truck approved by SOC on 3/12/2024 & by CC on 5/1/2024
(committed and not yet spent) - Lease $ 74,931
Total Expenditures Include Committed $ 2,572,301
Projected Fund Balance as of May 1, 2024
$ 4,430,903
TUT=Transactions & Use Taxes
ITEM NO. SOC 2
STAFF REPORT
4SAID�. TO: Chair and Members of the Measure BP Stakeholders
HUROF
Oversight Committee (SOC)
SAI G48R'EL FROM: Enrique C. Zaldivar, Chief Executive Officer
'��n �arruw DATE: May 14, 2024
SUBJECT: City and Community Empowerment Investment Opportunity
Category- Requests for Funding Framework — Continued
from Meeting of April 9, 2024
SUMMARY
At its meeting of April 9, 2024, SOC initiated its discussion on the development of a framework for the creation
of a Community Micrograms Program, funded by Measure BP, that would be applied by, and granted directly to
members and residents of the City, for neighborhood -based projects.
In continuation of the discussion, SOC requested staff to bring samples of similar programs in other cities as a
reference in guiding SOC`s development of the Measure BP Community Microgrants Program. The following
samples are being presented (alphabetical).
1. City of Baldwin Park, CA — Community Development Block Grant
2. City of Citrus Heights, CA — Grant and Incentive Program
3. City of Emeryville, CA - Community Grant
4. City of Maywood, CA - Community Benefit Fund
5. City of Redwood City, CA — Community Improvement Grant Program
6. City of Santa Clara, CA — Community Grant Application
7. City of Temecula, CA — Community Service Funding Grant Program
RECOMMENDATION
It is recommended that the SOC consider the following:
1. Discuss and develop a framework and criteria by which requests for funding can be submitted by
directly by residents, neighborhood groups, community organizations, church organizations and school
organizations under the City and Community Investment Category.
2. Upon ample discussion and deliberation over perhaps several meetings, SOC may approve the
framework and criteria for the City and Community Investment Category.
FISCAL IMPACT
The cost of community requests for funding will depend on the nature of each of the requests and will also be
based on the criteria approved by the SOC as to a cost maximum limit per request and the total allocation for this
category.
BACKGROUND
The Investment Opportunity Categories adopted by the SOC provide a clear guideline on the priorities for
investment areas for the SOC in its role as an oversight body on recommending use of Measure BP funds to the
Page 1 / 2
City Council. Generally, requests for funding in most Investment Opportunity Categories would originate from a
City department thru the CEO. The City and Community Empowerment category, however, is uniquely intended
for residents and community organizations to initiate and present requests for funding thru the Office of the CEO,
to be presented for consideration by the SOC.
DISCUSSION
Being able to identify and recognize areas of needed improvement at the neighborhood level is most often more
effectively done by the residents who live in the neighborhood, or who frequently traverse any one of the city
neighborhoods on their way to work, school, to the store, on a walk, etc., Such ideas can range from a most basic
issue such as a lifted sidewalk, lack of night lighting, over -speeding zones, to more elaborate ideas that would
provide an enhancement and beautification to the community, such as tree canopy and landscaping in a given
block or an entire community; installation of pet/dog waste stations for the convenience of residents and the
prevention of messy and polluting mishaps; conducting community clean ups which mobilize residents to further
come for their neighborhood; or even the development of a small pocket park in a neighborhood.
Community and school organizations may for example present requests for funding group field trips to museums,
science centers, zoos, government civic centers, further empowering our communities with knowledge.
Depending on the nature of the requests under this category, it is anticipated that many will be assigned to a city
department for implementation.
A through and open discussion by the SOC on this subject will lead to the establishment of a refined and clear
criteria for the proposals as well as establishing a process by which the opportunity can be more effectively
promoted and advertised to all residents and community organizations, being mindful that the process must be
accessible and simplified enough so as to not create unnecessary deterrents or barriers for residents to participate.
ALTERNATIVES
None recommended.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ATTACHMENTS
1. City of Baldwin Park, CA — Community Development Block Grant
2. City of Citrus Heights, CA — Grant and Incentive Program
3. City of Emeryville, CA - Community Grant
4. City of Maywood, CA - Community Benefit Fund
5. City of Redwood City, CA — Community Improvement Grant Program
6. City of Santa Clara, CA — Community Grant Application
7. City of Temecula, CA — Community Service Funding Grant Program
Page 2 / 2
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CITY OF BALDWIN PARK
COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDING APPLICATION
FY 2024/2025
Community Development Department
14403 Pacific Avenue
Baldwin Park, CA 91706
CITY OF BALDWIN PARK
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
APPLICATION PACKAGE
TABLE OF CONTENTS
ELIGIBILITY REQUIREMENTS....................................................................................... 3
APPLICATION CHECKLIST............................................................................................ 4
AGENCY INFORMATION............................................................................................... 5
PROJECT PROPOSAL AND DESCRIPTION..................................................................... 6
CLIENT INTAKE INFORMATION................................................................................... 7
ACCOMPLISHMENT DATA............................................................................................ 8
PROPOSED BUDGET...................................................................................................... 9
BOARDOF DIRECTORS............................................................................................... 10
CERTIFICATION........................................................................................................... 11
21Page-
ELIGIBILITY REQUIREMENTS
To be eligible for consideration, all applicants must meet the following criteria:
1) The organization must be incorporated as a non-profit organization 501(c) (3) or chartered
as a local unit and be tax exempt,
2) All Agencies must have the following:
➢ By-laws that clearly define the Agency's purpose(s), organization and duties of its
officers.
➢ An elected or appointed governing board that is responsible for the governance of
the Agency,
➢ Adequate administration of the program to ensure delivery of services.
➢ Assurance that it will conduct its business in compliance with the NON-
DISCRIMINATION requirements of City, State and Federal governments.
➢ An Annual Financial Audit,
3) Funding for public service programs comes from the Community Development Block
Grant (CDBG) program received through the Department of Housing and Urban
Development (HUD), CDBG funds are for the specific purpose of benefiting low to
moderate income households. In order to be eligible to receive these funds, an organization
must provide a service to the residents of the City of Baldwin Park and be able to document
that at least 51 percent of the clientele served by the project/program earn less than the
following income limits,
Household Size
Annual Income Limit
1
$70,650
2
$80,750
3
$90,850
4
$100,900
5
$109,000
6
$117,050
7
$125,150
8
$133,200
* Income limits are based on 2023 CDBG limits and will be updated in June 2024 for FY 202d/25.
4) Agencies must be willing and able to provide required supporting documentation verifying
client information (including but not limited to proof of Baldwin Park residency, pay stubs,
income tax forms, W2 forms, etc.)
5) Applications must be completed and submitted on or before 5 p.m., February 8, 2024. In
order for your application to be considered complete, all items listed in the "Application
Checklist" must be included. Faxed applications will not be accepted. Incomplete
api2lications will not be considered.
3 1 P a g e
APPLICATION CHECKLIST
ORGANIZATION
Please complete an Application Form for each proposed program/project. If an item is not
applicable, indicate "NIA" in the box, If you need assistance, or have questions, contact Michelle
Bravo at (626) 960-4011 ext. 354, or by email at mbravoAbaldwinpark.com .
I. ❑ APPLICATION FORM
2. ❑ BUDGET PROPOSAL (ATTACHMENT A)
3. ❑ BOARD OF DIRECTORS AFFIDAVIT
4. ❑ ORGANIZATION BY-LAWS
5. ❑ CHARTER OF ARTICLES OF INCORPORATION
6. ❑ IRS TAX EXEMPT STATEMENT
7. ❑ MOST RECENT AUDITED FINANCIAL STATEMENT
S. ❑ PAST AND PROJECTED ACCOMPLISHMENTS
4 1 P a g c
CITY OF BALDWIN PARK
FUNDING APPLICATION
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
FY 2024/2025
AGENCY INFORMATION
Agency Name:
Agency Address:
Address
City Zip Code
Agency Unique Entity Identifier #:
Administrator: Title:
Administrator Telephone:
Administrator Email:
Project Site Address:
Project Manager,
Project Manager's Telephone:
Project Manager's Email: _
Fax:
Street
City
Title: _
Fax:
Zip Cade
Describe Agency's overall function or purpose. Include history and experience in providing this
service, (If more room is needed, please attach an additional sheet).
Has the Agency previously received funding from the City of Baldwin Park? ❑ Yes ❑ No
5 1 P a g e
PROJECT PROPOSAL AND DESCRIPTION
Grant Amount Requested $
Scope of Services — Please briefly describe your proposed Project/Program and the objectives.
Beiiericiaries — Please briefly describe the clientele that will benefit from your services (i.e.
homeless youth, the elderly, disabled, handicapped, etc.).
Describe any special characteristics of your client population.
Increase in Funding Request - if your agency has been previously funded through Baldwin
Park's CDBG program, and there is an increase in the amount of funding requested, please explain
the purpose for the increase (i.e., increase in type of services or beneficiaries).
6 1 P a g e
CLIENT INTAKE INFORMATION
The U.S, Department of Housing and Urban Development (HUD) requires that agencies obtain
intake data from each client/family served, Application intake must be taken on all clients assisted
with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding
Presumed Benefits.
Does your agency obtain this information? ❑ Yes ❑ No
If yes, does your intake sheet and supporting documentation obtain the following?
l ,
Name
❑ Yes
❑ No
2.
Address
❑ Yes
❑ No
3.
City in which client last resided.
❑ Yes
❑ No
4.
Number of family members.
❑ Yes
❑ No
5.
Total family (household) income.
❑ Yes
❑ No
6.
Race and Ethnicity
❑ Yes
❑ No
7.
Female head of household
❑ Yes
❑ No
8.
Presumed Benefit Clientele*
❑ Yes
❑ No
*Income eligibility is not requiredfor servieesprovided to "Presumed Benefit" clientele as defined
by HUD. The followinggroups are consideredpresumed benefit clients; abused children; battered
spouses; elderlypersons; illiterate persons; persons living with AIDS; severally disabled persons;
homeless persons; or migrant farm workers.
Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above
information from its clientele, please do not submit an application for funding.
However, if your agency is willing to accept the responsibility, obtain this information and
retain supporting documentation for the required five years, the Executive Director must
certify to that effect below;
Print Name
Title of Officer
Signature Date
. ............. ........... .
7 1 P a g e
ACCOMPLISHMENT DATA
Identify which priority need your organization meets.
❑ Code Enforcement
❑
Housing Rehabilitation
❑
General Public Services
❑ Senior Services
❑
Youth Services
❑
Fair Housing Services
❑ Homeless Services
❑
Public Infrastructure
❑
Public Facilities
❑ Economic Development
❑
Public Infrastructure
❑
Other:
Performance Measures/Indicators (check one and indicate proposed performance goal)
❑ Estimated total number of unduplicated Baldwin Park beneficiaries to be provided with
new access to this service or benefit (new access to a service includes a service offered
for the first time or a service that continues to be provided in subsequent years):
❑ Estimated total number of unduplicated Baldwin Park beneficiaries to be given
improved access to this service or benefit (improved access to a service refers to a
previously offered service that now is expanded in terms of size, capacity or location) :
❑ Estimated total number of unduplicated Baldwin Park beneficiaries expected to receive
a service or benefit that is no longer substandard (this is in reference to a public
service activity used to meet a quality standard or measurably improved quality):
8 1 P a g e
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BOARD OF DIRECTORS
Please list members and officers of the Board of Directors of your Agency (attach an additional
sheet, if necessary). If there are changes in the Board membership after the request is submitted,
the City of Baldwin Park must be notified in writing.
Name of Executive Director
l01Page
CERTIFICATION
As the Executive Director, or duly authorized representative of (Agency),
I certify that the applicant is fully capable of fulfilling its obligation under this proposal. 1 also
certify that, to the best of my knowledge, the information submitted with this funding application
is complete and accurate. I understand the additional information and/or documentation may be
required if an award is granted. If award CDBG funding, I understand my organization will enter
into a Subrecipient Agreement and must comply with HUD regulations and the City's insurance
requirements.
All organizations that submit this application must provide accurate data concerning the number
and income level of clients. Estimates are unacceptable except for start-up agencies. This
stipulation shall also apply to all organizations which are subsequently awarded funding. Any
organization that falsifies information, either accidentally or intentionally, shall be required to
reimburse the City for any funds paid out and shall not be permitted to apply for funding in the
future.
This application is submitted to provide the services for the City of Baldwin Park as stated in this
proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local
regulations and other assurances, as required by the City of Baldwin Park, will be adhered to.
I certify and declare under penalty of perjury that the information provided in this application is
true and correct.
Print Name
Signature
Phone Number
Email Address
Title of Officer
Date
Has the agency received notification of findings or concerns in the past S years? ❑ Yes ❑ No
If Yes, please explain the concern/finding and corrective actions taken:
11 I Page
Grant and Incentive Program
Application
Grant or Incentive Program (Specify grant):
Event/Project/Program Title:
Applicant Name & Title (if any):
Organization:
501(c)(3) Number (if applicable):
(include a copy of the IRS Letter w/Application)
Primary Contact Name:
(if other than the applicant)
E-mail and Phone Number:
Requested Grant Amount ($):
By signing this document, i agree I have read (1) the Pro ram Guidelines and Terms and Conditions and (2) the City -administered Grant and
Incentive Programs Review and Approval Process. I certify that funds will be used for the purpose specified In the application and supplemental
documents.I understand that o final report and summary of the award are due no later than 45 days after the final project is completed or
within 12 months from the award. I understand that failure to adhere to all program guidelines could prohibit me or my organization from
applying for future funding.
Signature and Date;
A completed application packet includes a Project plan & Description and a Project Budget & Grant Request.
See details below. Application packets not containing all parts will be considered incomplete.
.Project Plan & Description Check program guideline documents for program -specific submission information
Attach the following details to the application; A maximum of three (3) pages.
• Provide a project description. Detail the steps for implementation and a schedule for completion
• Describe the project's public benefit, the expected outcome, and the area it will impact/improve
• Indicate the anticipated number of Citrus Heights Residents served, if applicable
• List all prior City of Citrus Heights funding awarded to your organization over the past five (5) years.
• Detail the support your organization has from the community (i.e., neighbors, neighborhood associations,
REACH, community groups, public agencies, etc.) if applicable
• Share any additional information that the City Council should consider in evaluating your project, including
`s background and experience delivering the proposed proiect/aroaram or event
Project Budget &, Grant 'Request
Attach the following details to the application. A maximum of two (2) pages.
• What are the total project costs? Detail all current and anticipated funding sources. List other
organizations/agencies that your organization will receive funding for this project.
• For ongoing programs, describe how your organization will fund future expenses.
• How much of the total project costs is your organization requesting from the City?
• Describe how the funding requested serves only Citrus Heights residents, if applicable.
Approved by City Council January 11, 2024
Application Submittal Process; E-mail the signed application packet and all attachments to
communityengap,ement@citrusheights.net no later than 4:00 p.m, on the application closing date as applicable.
Check program guideline documents for program -specific submission information,
LATE APPLICATIONS WILL NOT BE ACCEPTED
Post Award Reporting Requirements
• All City -Administered Grants and incentive programs require a final project report to demonstrate
that the applicant achieved the program's goals and utilized the funding appropriately, providing a
framework for accountability and highlighting the organization's worthiness for future funding.
• All reports are due within 12 months of the projects approval or 45 days after completion.
Applicants who fail to provide a final report may be denied future funding.
Approved by City Council January 11, 2024
k City of Emeryville
711F
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GRANT PROGRAM DISCRIPTION
The City of Emeryville awards monies to programs or specific community projects that improve
the quality of life and build civic pride in Emeryville. The categories covered by this funding are
cultural arts, visual arts, education programs or similar activities. In 2022, the City is piloting
additional awards exclusively for community organizations and artists working with non-profit
sponsors for Visual Arts with a permanent or semi- permanent installation.
REQUIREMENTS FOR GRANT CONSIDERATION
Organizations or individuals wishing to apply for a Community Grant must comply with the
following requirements:
� Organization or individual must be located in Emeryville, or the activity for which the request
is being made must occur in Emeryville.
� Program or project must directly benefit the Emeryville community and provide long-term
community benefit.
4 Organization or individual must demonstrate community support.
4 Organization or individual must be non-profit and provide a copy of non-profit status
[501(c)(3) tax -exemption form] along with this application or be sponsored by a non-profit fiscal
agent.
Further, for 2022 Visual Arts Pilot Applications, applicants must:
ASketch a project concept of the installation to be funded by the award
•Swear to an affidavit they are aware of the City's insurance requirements as presented here
(Aee Attachment A)
.Secure the signature of the property owner and any affected tenants of the location for the
proposed visual arts installation prior to application. Should the installation be proposed to be
located on public property, applicants must secure a written approval from the Director of the
managing department of the City under which the property is operated, or the City Manager, for
inclusion in the grant application. (See Attachment B)
4 Secure the signature of the properties adjacent or affording a view of the proposed
installation able to reach and indicate how notification of other parties not successfully reached
is proposed and what assistance is needed (See Attachment C)
HOW TO APPLY
Applicants must submit one (1) original signed application with supporting documents to
the Community Services Department. An organization or individual may propose more
than one program or project for consideration; however, each program or project requires
a separate application.
APPLICATION PROCESS
When completing the application, please specify the amount that you anticipate you will
need for your program or project and submit your application and supporting
documents to the Community Services Department. All awards have a funding cap of
Ten -Thousand Dollars ($10,000.00) per application.
Applicants will be invited to present their application(s) to a subcommittee of the Parks
and Recreation Committee and the Public Art Committee for consideration. You will be
asked to demonstrate your compliance with all requirements during the interview process.
After consideration by the subcommittee, recommendations will be made to the
Emeryville City Council. The City Council will approve or deny funding requests. If you
receive approval for your funding request, an evaluation of your program or project will
be required upon completion.
RETURN FORMS TO: COMMUNITY SERVICES DIRECTOR
4727 San Pablo Avenue. Emeryville, CA 94608
REV121916
Attachment A — Insurance Affidavit
Attachment B — Property Owner Project Support
Attachment C — Neighboring Address Notification
City of Emeryville I Community Grant Application
APPLICANT INFORMATION
Name of Organization or Individual:
501(c)(3) Certification: (attach)
❑ YES ❑ NO
Location Project Address
City: State
Emeryville CA:
Zip Code:
94608
Program or Project: TPhone
No.:
7site:
Contact Name:
Organization/individual Street Address: (if different from above)
City.
State:
Zip Code:
Phone No.:
TEmail:
FUNDING REQUEST INFORMATION
Amount Requested: No. of Residents Served., Other Sources of Review/Matching Funds:
$ 0.00
Reason for Request: (Please explain in detail your request for funding. Why is this project needed? How will
funds/project improve the quality of life for Emeryville residents?)
Supporting Documents: (Please indicate supporting documents and attach with the co pleted application)
Detailed Budget Brochures Sketch Insurance Affidavit
❑P'Iyers amples Neighbor Notifications OSignature of Property Owner
Signature
Print Name
Date
Processing of your request may take 45-60 days. A representative will be
requested to appear and discuss the requests on behalf of the individual or
organization, Incomplete appllcations may delay the process.
14
-.�-City of Emeryville
If awarded a Visual Arts Grant from the City of Emeryville I understand all installation work shall require insurance
$1,000,000,00 per occurrence and $2,000,000.00 aggregate for bodily injury, personal injury and property damage,
including without limitation, blanket contractual liability and as a Contractor shall, at its expense, procure and
maintain for the duration of the Contract insurance against claims for injuries to persons or damages to property
which may arise from or in connection with the performance of the Work or Services required by the Contract
including Contractor, its agents, representatives, employees or subcontractors, Contractor shall also require all of
its subcontractors to procure and maintain the same insurance for the duration of the Contract. The insurance
coverage shall be primary insurance as respects the City, its officials, employees, agents and authorized volunteers,
or if excess, shall stand in an unbroken chain of coverage excess of Contractor's scheduled underlying coverage.
Any insurance or self-insurance maintained by the City, its officials, employees, agents and authorized volunteers
shall be excess of Contractor's insurance and shall not be called upon to contribute with it in any way.
Costs for the policy are the sole responsibility of the applicant though policies are an eligible cost of awards.
Signature
Print Name
Date
azy
O Private Property
City of Emeryville
CALIF0RNIA
p
Property y
Support
cu
O School Property O City Property O Uncertain i need guidance
Address of Installation or Description of Public Space or Infrastructure
Proposed scope of installation (which wall or location on property (e.g. North wall or walkway entry)
Owner
Signature
Print Name
Date
City of Emeryville
CALIF0RNIA
Addresses to the [forth:
Addresses to the West:
Addresses to the South:
Addresses to the East:
Signature indicates you have seen a sketch and support installation
Signature
Address
Signature
Address
Address
Signature
Address
Signature
Signature
Address
1 o i -M
Print Name
Print Name
Print Name
Print Name
Print Name
Date
Date
Date
Date
Date
CITY OF MAYWOOD
COMMUNITY BENEFIT FUND
GUIDELINES AND PROCEDURES
BACKGROUND
The City of Maywood has established a "Community Benefit Fund" to support
community based programs and activities,
II. PURPOSE
The purpose of this policy is to provide guidelines and procedures for the distribution of
public funds, which will in turn fun community programs, activities and educational
activities conduct by Eligible Organizations that meet the requirements and guidelines
set forth by the City Council in this policy,
Ill. ELIGIBILITY AND POLICY
A. Eligible Organizations. The requesting organization must be: (1) a non-profit
agency as defined by the Internal revenue Service (IRS) with a tax exempt status of
501(c)(3) and is in good standing in the State of California based in the City or provides
programs or services to residents of the City; a school or school-based/affiliated
organization located in the City; or other City -based organization such as athletic
organizations or community groups (collectively called "Eligible Organizations"); (2)
must be in existence prior to submittal of an application; and (3) must have a record of
successfully providing the type of service, activity or program for which funding is
requested.
B. Eligible Services and Activities, To apply for a grant under the City Community
Benefit Fund, the Eligible Organization must provide a program, service, activity, event
or other similar activities that have a benefit to the residents of the City of Maywood or
the specified target group within the City by: (i) enhancing the quality of life or the
delivery of services in the City; or (ii) providing educational opportunities for the
residents or students of the City, Categories of services and activities eligible for grants
include but are not limited to educational programs, cultural activities (i.e. music, art,
dance, recreation), youth athletics, civic projects, health and safety programs, services
sponsored by Maywood community organizations and public services (i.e. senior
services, youth programs, health services). If the request relates to a community event,
the event must be advertised and open to the public. Grants will be awarded in
maximum amounts of no more than $5,000. In limited circumstances, the City Council
has the discretion to award grants in an amount not to exceed $10,000.
C. Restrictions and Ineligible Organizations,
1. Grants shall not be used for religious activities or political campaigning
purposes or activities.
2. A non-profit entity, a school or school-based/affiliated organization or other
City -based organizations such as athletic organizations or community groups that have
Rev. 2/2022
CITY OF MAYWOOD
COMMUNITY BENEFIT FUND
GUIDELINES AND PROCEDURES
as a member of their board or executive leadership a City employee, a City elected or
appointed official or members of their family, are not eligible to apply for a Community
Benefit Fund grant. Family members include spouse or domestic partner, child, parent,
grandparent, grandchild, cousin, aunt, uncle, sibling, niece, nephew, parent-in-
law,brother-in-law or sister-in-law, as well as all step relationships.
D. City Projects. This policy does not preclude the City from undertaking and
funding projects on its own initiative that would be a benefit to the community.
IV. APPLICATION PROCEDURES
A. Submittal of an Application. Applicants must use the Community Benefit Fund
application form. Forms are available on the City website at www.citvofmaywood.org
and at Maywood City Hall at 4319 E. Slauson Avenue, Maywood, CA 90270.
Applications may be requested by email at claudia.zavala cit ofma wood.or
B. Application Deadline. The City Council will have quarterly application cycles
available to consider requests contingent upon monies being available under the
program. The application cycles and deadlines are as follows:
Application Cycle Application Deadline
Quarter 1: July 1 - September 30 June 1
Quarter 2: October 1 - December 31 September 1
Quarter 3: January 1 - March 30 December 1
Quarter 4: April 1 - June 30 March 1
The application must be submitted by 5:00 p.m. on the applicable deadline date
addressed to: City of Maywood, Attention: Community Benefit Fund via City Manager's
Office, 4319 E. Slauson Avenue, Maywood, CA 90270.
C. General Information.
1. Applicants may apply for funds during any application cycle.
Notwithstanding, funds must be requested and spent during the same fiscal year in
which the award was approved by the City Council.
2. Organizations may submit only one application per fiscal year,
3. Funding to an Eligible Organization will not constitute a precedent
for contributions in subsequent fiscal years.
2
Rev. 2/2022
CITY OF MAYWOOD
COMMUNITY BENEFIT FUND
GUIDELINES AND PROCEDURES
V. EVALUATION OF APPLICATION AND SELECTION PROCESS
A, Review of Applications. Following the application deadline, City Staff will review
the applications. Applicants may be contacted if further information is requested, to
answer questions, clarify their application, etc, All applications will be evaluated to
ensure that the applicant is an "Eligible Organization" and that purpose for which the
grant is sought is consistent with this policy. Applications and recommendations of
Staff, if any, will be presented to the City Council during a regular scheduled City
Council meeting for the Council's consideration and approval.
B. City Council Action. The City Council will take final action on award of all grants
and maintains the discretion to fund in whole or in part any request or not to fund any or
all requests during the Application Cycle. Alternatively, the City Council may hold -over
any application into the next Application Cycle. In the case of multiple applications that
are competing for limited available funds, consideration may be given to applications
based on the following criteria: (i) the number of residents who are expected to benefit,
participate in or be positively impacted by the program; (H) the performance of the
applicant in prior years, including demonstrated fiscal responsibility and compliance with
applicable requirements; (iv) the amount of funding previously award to the applicant or
the program or event in prior years; and (v) the total amount of funding requested as a
proportion of the total available funds for the applicable fiscal year.
VI. POST AWARD REQUIREMENTS
A. Agreement. All Eligible Organizations elected to receive funds will be required to
sign and execute an agreement with the City of Maywood.
B. Reporting. Eligible Organizations must complete a report, within 45 days of fund
expenditure, describing the use of the grant and amount expended, the number of
participants in the event or program, copies of any publicity of the event or program, and
a narrative regarding the benefit to the City of Maywood. The City reserves the right to
conduct an audit and/or require additional back-up information to substantiate how
funds received from the City were expended. Failure to submit this required report will
make the Eligible Organization ineligible for allocation of future funds until the required
report is submitted. These reports will be reviewed and taken into account for
evaluating subsequent funding proposals from that entity.
C. Request for Funds, The Eligible Organization receiving the funds is responsible
for submitting a funds request to the City's Finance Director and shall allow the City up
to 30 days to process the request, If a third -party vendor is the recipient of the funds
(i.e. bus company used for field trip), then the request shall include the information
regarding that vendor including their Tax Identification Number and the check shall be
made payable to that vendor. If the grant is to be used to purchase tangible goods or
services, the City has the discretion to purchase the goods or services directly and
3
Rev. 2/2D22
CITY OF MAYWOOD
COMMUNITY BENEFIT FUND
GUIDELINES AND PROCEDURES
pass -through the goods or services to the Eligible Organization rather than provide the
funding.
D. Return of Funds to the City. Unexpended funds must be returned to the City at
the end of the fiscal year. Funds must also be returned to the City if the City determines
that the applicant has not performed in accordance with the approved application listing
the use of the funds.
E. Failure to Abide by Policy. The failure of an Eligible Organization to abide by this
Policy will result in the Eligible Organization being denied for funding in the future.
Rev, 2/2022
CITY OF MAYWOOD
COMMUNITY BENEFIT FUND APPLICATION
Please Type/Print Information
(attach additional pages as needed)
Date:
Application Funding Cycle Application Due Date
❑ Q1: July 1 — September 30 June 1
❑ Q2: October 1- December 31 September 1
❑ Q3: January 1 - March 30 December 1
❑ Q4: April 1 - June 30 March 1
Amount Requested:
Organization Name:
Phone Number:
Street Address:
Fax Number:
City,State, Zip:
Federal EIN:
Contact Person:
Contact Email Address:
Provide a detailed description of your organization. For example, are you a school, school -
based or affiliated entity, youth program, community based organization, etc.
Does your organization have non-profit status with the Internal Revenue Service?
Yes ❑ No ❑ (If yes, attach documentation)
How long has this organization been in existence (provide date)?
Is the organization located/based in Maywood or does it provide programs or services to
Maywood residents? Yes ❑ No ❑ If yes, please explain.
Describe how the requested funds will be used? Attach a proposed budget.
What is the anticipated time -frame to provide the proposed program, service, event activity
or goods and the expenditure of the requested funds?
Describe the organization's efforts in obtaining funding from other sources?
How will the requested funds have a benefit to Maywood residents?
How will the requested funds enhance the quality of life or the delivery of services for
Maywood residents?
How will the requested funds provide educational opportunities for Maywood residents or
students?
Has your organization previously received funding from the City of Maywood?
Yes❑ No❑ If yes, identify the use of the funds, total amount, and fiscal year in which
the funds were received.
Is a member of your organization's board or executive leadership a City employee, an
elected or appointed City official, or a family member of a City employee or elected or
appointed City official? Yes ❑ No❑ If yes, please explain.
By my signature below, 1 hereby certify, under penalty of perjury, that / am qualified to
sign for and bind the named organization and that the information contained within and
submitted with this application is complete, true and accurate. I have received a copy of
the Community Benefit Fund Guidelines and Procedures and agree to abide by its
provisions. if awarded funding, an agreement will be required to be executed.
Date: Signature;
Prink Name and Title:
Date Received Eligibility Verified Date Approved Date Denied Amount
Awarded
Revised 9.28.22
Community Improvement Grant Program (CIGP) Application
Available online at www.redwoodcity.org/cigp.htmi
Thank you for your interest in the Community Improvement Grant Program. Redwood City wants to help
jump-start your neighborhood and community improvement projects and events, and encourages you to
get together with your neighbors to plan and implement a great community -building activity! The
purpose of a grant is to help get your project started so that it may become self-sustaining; the
program is not intended for continual or annual support.
Grants may be between $100 and $300. Actual grant amount will be determined by staff review of your
application. Ideas for community -building activities that may qualify include: a block or neighborhood
party or large multi -street block party; a neighborhood -shared garden; a community clean-up project; a
neighborhood newsletter or website; setting up a neighborhood watch meeting. If yours is an existing
(repeated) project, you must show how you will use this grant to expand or broaden its scope, outreach,
and community involvement.
Instructions:
• Fill out the application form.
• Call the Redwood City Fire Department at 780-7400 and schedule their attendance for a portion of
the event to provide emergency preparedness information, if your project is an event or gathering.
(NOTE. Neighborhood Watch meetings that a police officer attends do not require fire department
attendance)
• Provide an estimate of expenses; send final expenses and receipts after the project.
• If you have funds left over from this grant, it is appreciated if they are returned to the city.
Applications may be submitted to the City Manager's office in person, by fax 780-7225, by
e-mail to mail@redwoodcity.org, or mailed to CIGP, 1017 Middlefield Rd, Redwood City, CA 94063.
Your Name:
Email:
Your Address:
Event/Activity Name:
Date of Event/Activity:
Address/Location of Event/Activity.
How did you hear about this grant?
Expense Item Description
Amount of your grant request
(maximum $300 - amount of approved
grant may differ)
Please note the dollar amount of other
funds that are being provided toward
this project/event
Daytime Phone:
Evening Phone:
Estimated Expense
$
$
$
$
$
Once your event is
completed, please use the
Actual Expenses form to
describe your final
expenses incurred. Attach
receipts for expenses paid.
l have requested that the Redwood City
Fire Department attend this event/activity
at approximately (time).
(CONTINUED ON NEXT PAGE)
1. Is this a new event/project?
2. If this is an event/project that has been implemented before, how will you use this grant to expand
or broaden its scope, outreach, and community involvement? (note: the grant program is not
intended for continual or annual support, but a grant may be provided to a repeat event if the event is
substantially broader in scope)
3. Has your neighborhood received one of these grants before? If yes, how much? $
4. Number of households expected to attend:
5. Names of individuals working on this project with you (a minimum of three different households is
required).
Name Address
6. Describe the positive effect this project or event will have on the neigh borhoodlcommunity:
Signature
Date:
aapat
receive en
For internal use:
Amount of grant: $
Revised August, 2011
Community Improvement Grant Program (CIGP) — Actual Expenses
Available online at www.redwoodcity.org/cigp.htmi
FINAL ACTUAL EXPENSES
Please use this form to provide a list of your final expenses; attached receipts.
Your Name:
Event/Activity Name:
Date of Event/Activity:
Address/Location of Event/Activity
Final Expense (attach receipts)
Total $
,'tF OIA�
City of COMMUNITY GRANT APPLICATION
� v
Santa Clara
The Center of What's Po"Ible
INTRODUCTION
Please review the City of Santa Clara Community Grant Policy and complete this application.
• Applications must be submitted at least ninety (90) days before the planned event/activity.
• Applications for attendance at a youth state, national, or international competition or
performance must be submitted within a week of advancing to such competition or
performance.
• All applications must be submitted by mail to the City Manager's Office at 1500 Warburton
Ave. Santa Clara, CA 95050 or by email to Laura Sunseri, Isunseri(Qsantaclaraca.gov
• Submission of this application in no way obligates the City of Santa Clara to award a grant.
• The City of Santa Clara reserves the right to reject any or all applications, wholly or in part,
at any time, without penalty.
• If you have questions, contact Laura Sunseri, isunseri(a7santaclaraca.gov (408) 615-2213.
TO BE COMPLETED BY APPLICANT
Name of Individual/Entity/Non-Profit Organization:
Address:
Tax ID #:
Contact Person Name and Titl
Contact Person E-mail:
Contact Person Phone:
Are you a non-profit organization? Yes ❑ No ❑
If yes, please attach proof of non-profit status to this application.
Please mark what type of eventlactivity you are requesting grant funding for:
Youth competition or performance ❑ Other Type of Eligible Event/Activity ❑
EVENT/ACTIVITY FOR WHICH GRANT FUNDS ARE BEING SOUGHT
EventlActivity Name:
Event/Activity Date:
Event/Activity Start Time:
Event/Activity End Time:
EventlActivity Description:
Event/Activity Venue:
Event/Activity Address:
Organ izationlEventlActivity Website:
Expected # of Attendees:
�SNOlAA40 •
(;tt Of COMMUNITY GRANT APPLICATION
SanClara to
The Center of What's [possible
DESCRIPTION OF EVENT/ACTIVITY FOR WHICH GRANT FUNDS ARE BEING SOUGHT
Describe In detail what the grant funds will be used for and how it will benefit Santa Clara
residents, students, or schools.
Describe how you will promote / advertise your event or activity for awareness to the public.
Describe how your event/activity contributes positively to Santa Clara and aligns with Council
goals.
Is your event or activity open to the public? Yes ❑ No ❑
Is your event or activity political or religious in nature? Yes ❑ No ❑
Have you received grant funding from the City of Santa Clara in the past?
If yes, please describe when, how much was received, and how the funds were used.
Is your event or activity a fundraiser? Yes ❑ No ❑
If your event is a fundraiser, please describe how the proceeds from the fundraising activity
will support programs, services, or events for the residents of Santa Clara.
City of COMMUNITY GRANT APPLICATION
Santa Clara
The Center of What's Possible
List all other sources of funding for the event or activity:
Amount of Anticipated Expenses:
Amount of Grant Request:
Please note that applicants requesting grant funding for any type of event or activity that is
not a youth competition or performance are required to submit a completed Special Event
Application and a copy of the event/activity budget with this application.
GRANT FUNDING FOR YOUTH COMPETITIONS AND PERFORMANCES ONLY
Please complete this section only if you are applying for grant funding for attendance at a
youth state, national, or international competition or performance.
Are you affiliated with a school? Yes El NoEl
If yes, please complete the information requested below.
School Name:
Percentage of Students who are Santa Clara Residents:
Please provide the anticipated expense breakdown for registration, transportation, hotel,
and/or food. Please note that alcohol is not an allowable expense for grant funds.
Registration: $
Transportation: $
Hotel: $
Food: $
Total Eligible Expenses: $
20% of Eligible Expenses: $
Please state the number of students, coaches and/or chaperones being funded below. Please
note that the acceptable ratio is six students to one coachlchaperone.
Number of Youth:
Number of Coaches/Chaperones:
Cit Of COMMUNITY GRANT APPLICATION
Santa Clara
The Center of What's Possible
By my signature below, I have read and understand the Community Grant Policy. I make the
following representations and acknowledge agreement to the following terms and conditions:
• Upon approval of this application, as evidenced by the signature of the City Manager below,
this application becomes a binding contract between the entity named above and the City of
Santa Clara.
1 am the duly authorized representative of the entity named above and can bind the entity to
the terms of this Agreement.
• If funds are provided by the City, the funds will be used for the purposes set forth above.
• In no event shall the City's financial responsibility exceed the approved amount, set forth
below.
• 1 bear full responsibility for any and all tax consequences of receiving grant funds including,
but not limited to, issuance of a 1099 by the City.
• This application and award of grant shall be subject to the requirements of the Community
Grant Policy.
• There is no agency, employment, joint venture or other such relationship created by virtue of
award of the grant. The City does not endorse the specific event or activity.
• Applicant shall defend and indemnify the City and its employees from and against any claim,
injury, liability, loss, cost and/or expense or damage including all costs and reasonable
attorney's fees, arising from or alleged to arise from the activity or event.
• If applicable, the applicant shall satisfy the City's insurance requirements.
• The representations made by applicant in this Application are material terms of the
agreement, as is compliance with the requirements of the Community Grant Policy. The City
may cancel this agreement at any time upon discovery that any of the information set forth
above is inaccurate, that these terms have been violated, or any provision of the Community
Grant Policy has been violated.
• If the grant is for competition or performance attendance, Applicant shall abide by the
guidelines set forth in the attachment, and will submit to the City Manager's Office proof of
expenses actually incurred, as well as allocation of grant funds, in a form acceptable to the
City Manager's Office, within thirty (30) days after the competition.
Applicant Signature:
TO BE COMPLETED BY CITY STAFF
Date:
Community Grant Application Granted? Yes ❑ No ❑
If yes, list amount of grant:
If no, provide reason for denial:
If no, has notification been sent to applicant? Yes ❑ No ❑
Is insurance required for applicant? Yes ❑ No El
Additional requirements for applicant:
City Manager Signature:
Post -event Audit Completion Date:
Signature of Staff Person Completing the Post -event Audit:
Date:
Community Service Funding Gran
The City of Temecula has allocated $100,000 in its Operating Budget for its annual Community Service
Funding Grant program.
Purpose
The purpose of this Policy and Application is to establish processing and evaluation criteria for funding
requests received from community -based organizations that provide community service programs to
Temecula residents. Each fiscal year, the City of Temecula may allocate funds toward the Community
Service Funding Grant Program ("Community Service Funding') to serve as a funding resource to
nonprofit organizations that provide programs or services which benefit Temecula residents -
General Policy
This policy provides a statement of guidelines and criteria for distributing Community Service Funding
grants. Community Service Funding is intended to augment the efforts of nonprofit organizations to
benefit residents, neighborhoods and communities in Temecula. It is the City`s policy to have a program
that can channel requests through an application review, thereby ensuring that all requests are evaluated
consistently to enter into agreements for specific measurable services and to ensure that recipients are
held accountable for providing the agreed upon services within the specified time frame.
Funding Philosophy
Requests for funding received from organizations will be considered during a specified period, Due to
limited resources, not all requests can be funded. It is not the City's intention to fund each request
received but rather to evaluate each proposal and provide funding to those organizations which most
effectively serve the needs and improves the well-being of the residents of Temecula.
Special consideration is given to proposals that replace or enhance services the City is responsible for
providing. The City also puts a higher priority on Projects/Programs that have broad community appeal.
The City Council encourages a goal of self-sufficiency for all local organizations. The City Council supports
providing grants to organizations that have demonstrated their effectiveness in raising funds and
volunteer services for their programs within the community, The Council discourages an over -reliance on
City financial assistance to maintain such programs on an ongoing basis. Therefore, all organizations
requesting funds from the City should continue efforts to develop stable private funding sources,
Eligibility
To be eligible for funding:
Organizations must be:
• Tax exempt
• A Nonprofit with 501(c)(3) status form
• Providing a project/program/service that benefits the general community of Temecula residents
Organizations cannot include as part of the funding request:
Salaries
• Scholarships to high school or college students
• Debt
Guidelines
By law, all Community Service Funding may only be spent for a public purpose for the City of Temecula
and must comply with all applicable laws. The program or service recommended for funding must be a
social welfare program which benefits the general community of Temecula residents, including
promotion of the City. Funds can only be granted to tax exempt IRS 501(c)(3) corporations. Expenditures
which will involve a mass mailing cannot violate the Political Reform Act regulations involving mass
mailings. The City Council authorizes the City Manager to make administrative modifications to the
Community Service Funding Grant Program and Application to assist with maintaining proper compliance
with applicable laws.
There will be no roll-over of the budgeted funds for the Community Service Funding Grant Program
(within the City's operating budget) from one fiscal year to another. Any funds that were not allocated to
a nonprofit organization by the end of the fiscal year will be returned to the City's General Fund.
The Project/Program should benefit the general community of Temecula residents.
Community Service Funding grant shall not exceed $5,000 per organization per fiscal year,
Procedure
All eligible entities shall complete an application for Community Service Funding. Any nonprofit
agency/organization located or providing services in the City of Temecula may apply for Community
Service Funding. The Application must include a full explanation about the proposed use of the money
and include a budget of the Project/Program. The Application shall be submitted to the City, who will
review the Application for completeness. Applying for funds does not ensure that the request will be
granted. Funding for the City's Community Service Funding Grant Program is limited and some
applications, while worthy, will not be funded due to the limited resources.
Community Service Funding is limited to organizations that have completed the Internal Revenue Service
(IRS) process to become a 501(c)(3), nonprofit organization. Formal nonprofit status must be up-to-date
and submitted as requested on the Application, Applicants must be in good standing, Nonprofit
organizations may apply for funding only if the Project/Program serves a public purpose and follows the
laws governing use of public funds.
The contents of the Application shall (at a minimum) include the following:
• Name of organization;
• Organizational history;
• A description of Project/Program, including a physical address of project/program/event;
Project/Program benefit;
• Organization objective;
Project/Program budget;
Areas served;
• Population served;
• Financial information on the requesting organization;
Compliance documentation up-to-date for any previous Community Service Funding grants awarded
to your organization; and
• A signed acknowledgement by the recipient,
Applicants who sign the Application enter into a written agreement with the City that specifies the
responsibilities of the organization with respect to the use of the Community Service Funding grant;
stipulating that the expenses will be documented and the organization must provide a full accounting of
expenditures to substantiate that City funds were spent appropriately. Additional records may be
requested by the City to ensure the funds were (or will be) used appropriately. Once approved, the
Community Service Funding award will be processed by City staff.
Compliance
As follow-up to Community Service Funding, each awarded entity shall submit proper back up
documentation to substantiate that funds were spent appropriately. This includes invoices/receipts, a
narrative that explains each expenditure including how it specifically benefitted Temecula residents, and
a schedule of the Project/Program's revenues/expenditures,
If funds are not spent in accordance with the approved purpose, the organization will be required to
refund the amount of funds, Failure to provide proper documentation may jeopardize any future
funding, The City of Temecula reserves the right to conduct an audit and/or require additional back-up
Information to substantiate how funds received from the City were spent,
To the extent possible, it is strongly encouraged tat all pUrQhase.s.madp.to.s.upport projects 1programs that are
funded by this grant be made at retail/businesses located within the City of Temecula to support our local
businesses and economy,.
Criteria
In making funding determinations, the City considers the following criteria:
A. Is the organization currently nonprofit?
B. Does the organization provide a service to the overall community of Temecula?
C. Will the organization use the City of Temecula Community Service Funding Grant for the benefit of
the citizens of Temecula?
D. is the size and make-up of the organization equipped to provide the Project/Program to the overall
community?
E. What is the public reaction to the group?
F. Does the organization have a high quality level of fiscal management?
G. Is the group well organized to ensure longevity in the City of Temecula?
H. Is there evidence of satisfactory service provided to the City's citizens?
1. Is the organization free from discrimination based on race, color, creed, nationality, sex, marital
status, disability, religion, or political affiliation?
J. Does the organization require attendance or participation in any political, religious or social activity?
K. Can the organization provide financial statements (prepared using an appropriate method of
accounting) to demonstrate sound financial management?
L. Can the organization provide a budget demonstrating its cost-effectiveness?
M. Does the organization make its services available to all?
N. Does the organization possess ongoing program evaluation tools?
Timeline
• Tuesday, July 18, 2023 -Applications are available at City Hall and on the City's website at:
http://temecu laca.goWgrants
• Tuesday, September 12, 2023 -Deadline for submitting applications,
• Oct./Nov. 2023 - Award recipients selected
• Dec. 2023/jan. 2024 - Funding Agreements Finalized,
APPLICATION:
APPLICATION: Click here to fill out and submit the Application that is due Tuesday, September 12,
2023.
FOR INFORMATION ONLY: To view the Application questions In PDF form, click here.
REQUIRED COMPLIANCE IF SELECTED TO RECEIVE GRANT: Click here for Compliance Expenditure
Report Form that will be due in September 2024.
ITEM NO. SOC 3
STAFF REPORT
4SAID�. TO: Chair and Members of the Measure BP Stakeholders
HUROF
Oversight Committee (SOC)
SAI G4BR'EL FROM: Shirley Quinones, Chief Deputy City Clerk
'��n �arruw DATE: May 14, 2024
SUBJECT: Stakeholders Oversight Committee (SOC) April 9, 2024
Meeting Minutes
SUMMARY
The Committee held the Regular Measure BP Stakeholders Oversight Meeting on April 9, 2024.
RECOMMENDATION
it is recommended that the Committee approve the Minutes of the Regular Measure BP Stakeholders Oversight
Meeting held on April 9, 2024.
FISCAL IMPACT
There is no fiscal impact associated with this item.
ALTERNATIVES
None
LEGAL REVIEW
This report does not require legal review.
ATTACHMENTS
1. April 9, 2024 SOC Regular Meeting Minutes
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Chair
Betsy Lara
Vice -Chair
Pastor Elmer Jackson
Member
Jorge Hernandez
Member
Maria Mata-Carcamo
Member
Gregory Orozco
Member
Sasha Rodriguez
Member
Nghiem Van Nguyen
CALL TO ORDER
The meeting was called to order at approximately 5:06 p.m. by Chair Lara.
INVOCATION
The invocation was led by Vice Chair Pastor Jackson.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Chair Lara.
ROLL CALL
Chief Deputy City Clerk Quinones performed roll call.
MEMBERS:
Member Jorge Hernandez (present)
Member Estela Mata-Carcamo (present)
Member Gregory Orozco (present)
Member Sasha Rodriguez (present)
Member Nghiem Nguyen (present)
Vice -Chair Elmer Jackson (present)
Chair Betsy Lara (present)
PUBLIC COMMUNICATIONS
Chair Lara opened Public Communication at approximately 5:08 p.m. The following spoke:
1) Alfred Garcia 3) John Rios
2) Greg Tuttle 4) Jesse Plata
Seeing no one else wishing to speak, Public Communications was closed.
NEW BUSINESS
1. Measure BP Sales Tax Financial Update
Rose Tam, Director of Finance presented the Measure BP Sales Tax Financial Update.
2. Stakeholders Oversight Committee (SOC) March 12, 2024 Meeting Minutes
Motion to approve the Minutes of the Regular Measure BP Stakeholders Oversight Meeting held
on March 12, 2024.
MOTION: It was motioned to approve minutes by Elmer Jackson. Seconded by Gregory
Orozco. AYES: HERNANDEZ, MATH-CARCAMO, OROZCO, RODRIGUEZ, NGUYEN,
JACKSON, LARA. Motion Passed [7-0].
4-9-2024 SOC Regular Meeting Minutes
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3. City and Community Empowerment Investment Opportunity Category- Requests for
Funding Framework
It is recommended that the SOC consider the following:
1. Discuss and develop a framework and criteria by which Requests For Funding can be submitted
by directly by residents, neighborhood groups, community organizations, church organizations
and school organizations under the City and Community Investment Category.
2. Upon ample discussion and deliberation over perhaps several meetings, SOC will approve the
framework and criteria for the City and Community Investment Category.
The SOC directed staff to research into City Grant Application Procedures for setting eligibility
criteria, the framework process, and the review and selection of applications.
Item #3 is continued to the meeting of May 14, 2024.
4. Proposal- Request For Measure BP Funding- Improvements at Morgan Park
Motion to:
1. Approve Measure BP Funds for the implementation of improvements at Morgan Park:
Investment Opportunity Category: Recreation and Parks
Subcategory: Parks
Requester: Recreation and Community Services Department (RCS)
Dollar Amount Requested: To Be Further Refined- First Estimate $1,056,000 for five years
($211,200 per year)
3. Forward recommendation of approval to the City Council
MOTION: It was moved by Sasha Rodriguez. Second by Nghiem Nguyen.
AYES: HERNANDEZ, MATA-CARCAMO, OROZCO, RODRIGUEZ, NGUYEN,
JACKSON, LARA.
SOC directed staff to bring back proposal for Senior Center Upgrades.
STAKEHOLDERS OVERSIGHT COMMITTEE/STAFF REQUESTS &
COMMUNICATIONS
5. Next SOC Regular Meeting — Tuesday, May 14, 2024 at 5:00 p.m.
ADJOURNMENT
Chair Lara motioned to adjourn the meeting at approximately 7:01 p.m.
CAN 0IIIf.YIA
Shirley Quinones, Chief Deputy City Clerk
Approved: May 14, 2024
Besty Lara, Chair
4-9-2024 SOC Regular Meeting Minutes
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