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Home My WebLink About11.12.24 SOC Staff ReportMEASURE BP STAKEHOLDERS OVERSIGHT COMMITTEE REGULAR MEETING Agenda November 12, 2024,• Chair Vice -Chair Member Member Member Member Member Betsy Lara Pastor Elmer Jackson Jorge Hernandez Estela Mata-Carcamo Gregory Orozco Sasha Rodriguez Nghiem Van Nguyen Welcome to your Stakeholders Oversight Committee Meeting We welcome your interest and involvement in the City's legislative process. This agenda includes information about topics coming before the Stakeholders Oversight Committee and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city's website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off during the Stakeholders Oversight Committee meetings are in session. How to watch The City of Baldwin Park provides two ways to watch a Stakeholders Oversight Committee meeting: In Person Online ]a � �1'e Most SOC meetings take Audio streaming will be available at place at City Hall, 14403 E. Pacific hops://www.youtube.com/channel/UCFLZO dDFRjy59rhiDZl3Fr�/featured?view as=subscriber Ave., Baldwin Park, CA 91'706 http://baldwinpark.granicusxom/ViewPublisherph ?p view id=10 Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. In compliance with the ADA, if you need special assistance for the meeting, please contact the City Clerk's Office at (626) 960-401.1 ext. 466 or squinones@baldwinpark.com. within 24 hours prior to the meeting so the City can make reasonable arrangements to ensure accessibility. � 1 1 The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Cleric. Public Communication There is a three -minute speaking time limit. This is the time set aside to address the City Council or any of its Agencies. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and to comments@baldwinpark.com. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting 110mam-4 0 us]►1 PLEDGE OF ALLEGIANCE PRESENTATIONS Presentation — Unveiling of Public Works Kubota Tractor and Police Department Durango Pursuit Vehicle. PUBLIC COMMUNICATIONS NEW BUSINESS 1. Pilot Program- Community Empowerment Grants- Youth Sports Organizations- Award of Grants It is recommended that the SOC: 1. Concur with Staff that the Requests for Grant Funding from the following youth organizations are deemed qualified and eligible to receive grant funding (listed in the order that were received: I . Baldwin Park Youth Athletic Association (Roadrunners) 2. Baldwin Park American Little League 3. Baldwin Park National Little League 4. St. John the Baptist School 5. Tuff Kidz WC, Inc 6. Inter -American Red Devils Football 7. Baldwin Park Eastside Little League 8. Baldwin Park City Soccer Club 2. Forward staff s recommended Grant Award amount from the table below to the City Council for final approval. 3. Authorize the CEO to make administrative adjustments as necessary 4. Forward the Recommendations of Award to the City Council for Final Approval 2. Measure BP Sales Tax Financial Update 3. Stakeholders Oversight Committee (SOC) October 8, 2024, Meeting Minutes It is recommended that the Committee approve the Minutes of the Regular Measure BP Stakeholders Oversight Meeting held on October 8, 2024. STAKEHOLDERS OVERSIGHT COMMITTEE/STAFF REQUESTS & COMMUNICATIONS Next SOC Regular Meeting — Tuesday, February 11, 2025 (Meetings of December 10, 2024 and January 14, 2025 are canceled due to the Holiday Season) CERTIFICATION I, Shirley Quinones, Chief Deputy City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Shirley Quinones Chief Deputy City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at sduinonesL&baldwinpark.com. ITEM NO. SOC 1 STAFF REPORT 4 SAID TO: Chair and Members of the Measure BP Stakeholders HUROF Oversight Committee SAI G4BR'EL FROM: Enrique C. Zaldivar, Chief Executive Officer '��EL�arruw DATE: November 12, 2024 SUBJECT: Pilot Program- Community Empowerment Grants- Youth Sports Organizations- Award of Grants SUMMARY Following the approval by the SOC of the Pilot Community Empowerment Grants Program for youth sports organizations at its August 13, 2024 meeting, staff released the request for submittals with the deadline of October 31, 2024. This report presents the recommendations for award. RECOMMENDATION It is recommended that the SOC: 1) Concur with Staff that the Requests for Grant Funding from the following youth organizations are deemed qualified and eligible to receive grant funding; listed in the order that were received: a) Baldwin Park Youth Athletic Association (Roadrunners) b) Baldwin Park American Little League c) Baldwin Park National Little League d) St. John the Baptist School e) Tuff Kidz WC, Inc f) Inter -American Red Devils Football g) Baldwin Park Eastside Little League h) Baldwin Park City Soccer Club 2) Forward staff s recommended Grant Award amount from the table below to the City Council for final approval. FISCAL IMPACT SOC had allocated an amount of up to $30,000 for this pilot grant program. As of September 30, 2024, there is a projected balance of $6,562,064 in the Measure BP Fund, more than adequate to cover this request. BACKGROUND In the context of a broader discussion related to the SOC's interest in pursuing a greater effort under the Community Empowerment Investment category, the SOC opted for narrowing the approach and more methodically explore this category by implementing a pilot project, the Community Empowerment Grants for Youth Sports Organizations. At its meeting of August 13, 2024, the SOC approved the allocation of up to $30,000, with a maximum of $5000 for any one individual award, for the award of grants to local youth sports organizations duly registered as 501(c)(3) non-profit organizations. Staff sent out the announcement of availability of the Grants on social media and by email in early September 2024 and provided ample time for submission of applications with a deadline of October 31, 2024. Page I / 2 DISCUSSION Staff is pleased to report that the notice of availability of the grant generated great interest among the youth sports sector in the City. A total of eight (8) applications were submitted by a varied number of youth sports of organizations. The table below depicts the applications received and other attributes of each application: Date Rc'd Organization Amount Requested Amount Recommended Sport 501(c)(3) 9/6/2024 Baldwin Park Youth Athletic Assoc. (RoadRunners) $5,000 $3,920 Football ✓ 9/19/2024 Baldwin Park American Little League $5,000 $3,880 Softball ✓ 9/19/2024 Baldwin Park National Little League $4,000 $3,880 Softball P 9/25/2024 St. John the Baptist School $2,801.24 $2,800 Volleyball ✓ 10/21/2024 Tuff Kidz WC Inc $5,000 $3,880 Wrestling ✓ 10/22/2024 Inter -American Red Devils Football $5,000 $3,880 Football ✓ 10/24/2024 Baldwin Park Eastside Little League $5,000 $3,880 Softball P 10/29/2024 Baldwin Park City Soccer Club $5,000 $3,880 Soccer P TOTAL $36,801 $30,000 ✓ = Confirmed 501(c)(3) status P = Pending One of the criteria requirements of the Grant is that the applicant organization be registered as a 501(c)(3) non- profit entity in good standing. The Organizations denoted with an P are currently in the process of reinstating their non-profit registration and as such any award of funds would be contingent on them renewing their 501(c)(3) registration. The guidelines of the Grant allow for the disbursement of an advance payment of up to 50% of the grant upon request by the grantee. Staff will develop simplified grant agreements with each of the awardees that will be included in the Staff report presented to the City Council for final approval of the grants. ALTERNATIVES None being recommended. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Grant Applications received Page 2 / 2 Applicants who sign the Application enter into a written agreement with the City that specifies the responsibilities of the organization wIth respect to the use of the Community Empowerment Funding grant; V I k Receipts and proof of payment shall be required for all reimbursements. Time to expend the grant funds shall be within the fiscal year (July 1 - June 30) from the time of award. Submission of this application in no way obligates the City of Baldwin Park to award a grant. The City of Baldwin Park reserves the right to reject any or all applications, wholly or in part, at any time, without penalty. Narne of Non -Profit Organization: BALDWIN PARK YOUTH ATHLETIC ASSOCIATION Z' Address: Name of Contact� RODOLFO HERNANDEZ• Mul • Reason for Request (please expour request for fUndIng and how it will benefit the Baldwln Park residents.): The Baldwin Park Youth Athletic Association has been established in the city of Baldwin Park since 1971 . Our organization is a 501 (c)(3) youth non-profit entity. This is our first year back in full operation since shutting down in 2020 due to the Covid pandemic. Our request for funding from this measure will assist our organization in obtaining equipment, supplies, and facilities, our organization is 100% run by volunteers. Our organization has benefited Baldwin Park residence through the years as giving our youth a safe place: to learn teamwork, discipline, and the game of football. We are a family -oriented organization that prides ourselves on hardworking and dedication. With your help we will be able to achieve these goals! MMIRIM611MMOLI TIMMM Signature Submit Applications to: Office of the Chief Executive Officer Attn: Shirley Quinones In -person: 14403 E. Pacific Ave, Baldwin Park, CA 91706 Email: squinones@baldwinpark,com Questions., Shirley Quinones at (626) 960-4011 ext. 466 M an Indemnification agreement to release the City from liability for any activity performed pursuant to the Community Empowerment Funding grant, 70 % of participants must be youth residents of Baldwin Park. Receipts and proof of payment shall be required for alt reimbursements. Time to expend the grant funds shall be within the fiscal year (July 1 - June 30) from the time of award. Submission of this application in no way obligates the City of Baldwin Park to award a grant, The City of Baldwin Park reserves the right to reject any or all applications, wholly or in part, at any time, without penalty. Ram of Non -Profit Organization: 501 (c)(3) Cer6lication attached: Baldwin Park American Little League Address: d:W�l n P �ar S't a t e -, CA z'P code: 91706 N6rne of Contact: Victor Velasco Phone No.: Emai I Cfty: Zip Code: CantacVs Address Submit Applications to: Office of the Chief Executive Officer Attn: Shirley Quifiones In -person: 14403 E. Pacific Ave, Baldwin Park, CA 91706 Email: squinones@baidwinpark,corn Questions.- Shirley Quinones at (626) 960-4011 ext. 4% Applicants who sign the Application enter into a written agreement with the City that specifies the responsiNtities of the organization with respect to the use of the Community Empowerment Funning grant; Funds will be disbursed on a reimbursement basis, with the provision for in advance payment option of up to 50% of the grant; expenses will be documented and the organization must provide a full accounting of expenditures to substantiate that City funds were spent appropriately. Additional records may be requested by the City to ensure the funds were (or will be) used appropriately. All selected Applicants will have to enter into an irid-emn Ification agreement to release the City from liability for any activity performed pursuant to the Community Empowerment Funding grant, TO % of participants must be youth residents of Baldwin Park. Receipts and proof of payment shall be required forall reirlibuisernerts. Time to expend the grant funds shall be within the fiscal year (July 1 - June 30) from the time of award, Submission of this application in no way obligates the City of 13,11&fin Park to award a grant. The City of Baldwin Park reserves the right to reject any or all applications, wholly grin pail, -31 any time, without penalty. 455157076 F- i flx:hvii i r),,ii K-Ifinlini Liiticy tc,, K? Address: C FtyWa FdW711i part{ 5fWt6-ca Name of Conlac"Ryall mays Phone No,: EM31 Uonlaers Auaress TBaldwin park (if Marent ftom abova) FUNDING REQUEST N Ryan maye 9/1912024 nature Print Name Dale SubmitApplicalions to: Office of the Chief Executive Officer Attn: Shirley Quificnes In -person: -14403 E. Pacific AvG, Baldwin Park, CA 91706 Email. squinones@baJdwinpaTk.00rn QuesticrisSholey Quinones at (152B) 960-4011 ext. 466 Receipts and proof of payment shall be required for all reimbursements. Time to expend the grant funds shall be within the fiscal year (July I - June 30) from the time of award. Submission of this application In no way obligates the City of Baldwin Park to award a grant. The City of Baldwin Park reserves the right to reject any or all applications, wholly or in part, at any time, without penalty. of Non' -profit Organization: St. John the Baptist School Address P• C " d C"ty'Baidwin Park p e: 9170 6 Name of Contact* Stella Abner Phone No.- 626-337-1421 Email: Contact's Address City: Stato7, Zip _Gode, Am nl__R9__q_��ested _�o. of Residents Servir-in inot-to-exceed Reason for Request (please explain in detail your request for funding and how itwill hanefit the Baldwin Park residents.)., My name is Stella Abner I am the Athletic Director, PE coach, Volleyball coach and Cheerleading coach for St. John the Baptist school. There are so many financial needs for our sports program, Stil, the most pressing one is the need for 2 volleyball poles and net systems. We have 3 teams and only one set of poles with one net. Although we try our best to make this work (all 3 teams are different ages and ability) it is extremely difficult. We are unable to schedule more than one home game eventhough we have 2 courts. Practices have to be scheduled seperatly to ensure our teams have opportunity to have a practice not. We are requesting help to purchase 2 sets of volleyball pole systems and nets. The estimated cost through the vender volleyball usa is $2,801.34. Your help would tremendously impact our pogram, giving our scholar athletes the opportuniy to better grow their skill levels. I thank you for your consideration. 1101 "1 1 - I " I � Stella Abner 9/2,5/2024 Si)*6nur_ V airl�t Name Date Submit Applications to: Office of the Chief Executive Officer Attn: Shirley Quihones In -person: 14403 E. Pacific Ave, Baldwin Park, CA 91706 Email: squinones@baldwinpark,com Questlo"s:- Shirley Ouiriones at (626) 960-4011 ext. 466 ii 2 ion Indemnification agreement to release the City i$ • i � �# i C i a'. from ; for any # EmpowermentCommunity # of #youth Receipts and a.i proof ofpaymenti t Time to expendSuftlealon of this application In no way obligates the City of Baldwin Park to award a grant, The City of Baldwin Park reserves the right to reject any or all applications, wholly or In part, at any time, without penalty, Arnourrt Rot nest€ d {nat tt •e aee PLO Nc�� cif I�eeldants SeNl ln�{3�w Reasatn'f6r Request _.,.... (please explain in detall your request for funding and how it will benefit the l3aldwin Park rssldents.). rtdf ItM zWO,.Ino, as s 604 y�3) or� ontzetlon Ioe€ed to suppor#r� yaVol dave€aptaeotgx*itat Wrosofrg, wa ero cutrontty it"kt fund Isg to anhautco orir€ WO$ anr9 prauldo a efi€o, l WLWV& ear e1 for our agdntos. iiur pHrsa owls tis €wt ea malsfat au t tivr�stlrrtg roam, n at4! Invaeinwnt to ansura tho safety and progwr #a9n)ng a€avrianinirw above Ida on Ia mp%we ero a €t 11"elrrg ka evoN "r%YMadinU rr�v�, wisBn� the prcnAnp utaMsuars�antfun[srtl9awra8Hsrs j�ln€nE}v a ihle eaawgn. 7E119 eXPnnsion I s yha) raft nntytpr the tthysfart space it ptavldae tntEalsofrar €s>stor6ng a sense a€ cammtar�iyam3 tarrrtrritsr€rnr�i aw ales� CaastasgrTaeticxt: ,�� Wptt slot atftei(W for currant rrram range a €irxtt: $9,7tkD.4U $1�,Otf€1,{M y W"mntatwilmmlonforakpstWontangos €rant"$P,Wo—$16 iN) e slon I�tisl asUrsako Etvtrl St,hEyrJ� $9,t�lU'.00 byy a � Utio nE, vrn aktt 1a etaaEe an antis irnEning o>t�ton nt t+rttate yatmg vrtaeksti serr tlidYa.leam anlveldn akiUs, and hunt cu9at , Yt�rr su pad vu'it rlltactty)rtsp9ci altl�itut�.y #�t . aRart tr+qusUEyt tnrr��nd+upwtu,nmsplrnHunrretyavngelhteteskrr+urcotnmun6ly,Agtur3E+1t 0A R gutusr%lit atMemattrto aaoMe+�3lrrtatetcsW06onaonri �,st;ttSrsw.'t atsal�lpusiornovo€amrotdvrlg,lhaparlgouirlreo.€e6uakaerEa Ea €ra�nsas�gndltlaraaot. Wa si icctaly a dsio uny nsstsle w you esn peauklo In ha ng tls aCit6sta thogry le, wo lank fi d la Ut a faorty rS€y Ia padnar uitri you lln &Uppodlno oaryate waasuing ptagratn. "A03 W W3Bt 2 1 - ,Orono Eate 01 ., # of O Attn: Shirley FFIOE OF THE CITY OLERK 14403 Ave, Baldwinr 91706 # � '" Park, i i ! i. 5 i OCT s FUNDING REQUEST No. of Residents Keason tor Koquest (please explain in detail your request for funding and how it will benefit the Baldwin Park residents.): We are writing to request your generous support for our team, Red Devils FC, a dedicated youth soccer team comprised of local children who have been playing together for several years, Our team is committed to fostering a healthy, active lifestyle, while developing essential skills that will benefit our players both on and off the field. Our games are primarily held within Baldwin Park, but we also participate in tournaments and competitions in other cities and states to provide our players with valuable exposure and experience. Unfortunately, the costs associated with youth soccer can be high for some families, and we are seeking your support to help subsidize travel expenses and competition fees. This will ensure that no child is excluded from participating due to financial constraints. Our upcoming Holiday Tournament Is going to be at Arizona, Florida, or San Diego, as it provides our players with the chance to compete on a national stage and potentially be scouted by professional clubs. The $5,000 we are requesting will be used to cover the costs of tournament registration, team accommodations, travel attire, and other travel expenses. We are grateful for your consideration and hope to have the opportunity to discuss your potential support further. Thank youl Applicants who sign the Application enter into a written agreement with tho City that specifies the rosponsIbIlIttee of the organization with respect to the use of the Community Empowerment Funding grant; Funds will be disbursed on a reimbursement basis, with the provision for an advance payment option of up to 50% of the grant; expenses will be documented and the organization must provide a full accounting of expenditures to substantiate that City funds worn spent appropriately. Additional records may be requested by the City to ensure the funds were (or will be) used appropriately, All selected Appilconts will have to enter into an IndemnIfloatlon agreement to rolense the City from liability for any actIvIty pefformed pursuant to the Community Empowerment Funding grant, 70 % of participants must be youth residents of Baldwin Parka Receipts and proof of payment shall be required for all reimbursements, Time to expend the grant funds shall be wl(hln the fiscal year (July 1 - June 30) frorn the time of award. Submission of this application In no way obligates the City of Baldwin Park to award a grant, The City of Baldwin Park reserves the right to reject any or all applications, wholly or in part, at any time, without penalty. No, of Residents Serviolno, 460t • M # • Cecelia Bernal 10/23/2024 Signature Print Name Date Submit Applications to: Off iue of the Chief Executive OfflGer opplCF- OF THE CITy GLERK AM, Shirley Quiriones . In-persor); 14403 L Pacific Ave, Baldwin Park, CA 0 1706 OCT 9, 4 �-'024 Email: squinones@baldwinpark.corn Questions: Shirley QuInonea at (626) 960-4011 ex(, 406 REGOVED orr-ICE OF THE OITY CLERK Receipts and proof of payment shall he required for all raImbursements, Time to expend the grant funds shall be within the fls(,Ol year (July I - June 30) from the firno of award, Submission of this application in no way obligates the City of Baldwin Park to award a grant. The City of Baldwin Park reserves the right to reject any or all applications, wholly or In part, at any 11me, without penalty. Naoic of NQn-Profit Org;4nW40on: t-vK$ (&-'r- C-cs� 501(G)(3� Cerifficatlon City: I St"Ito'. I Zip code; �o, of Reddents Seivlopff. lesson for Requost (please explain in detall, your request for funding and how It Will # enefit (fie Baldwin Park residents.): Ove- 'Kc--V5 w%4 V)"4) lo,� liv-1-tS A- 0,-tjoL w i-14', 11-444-� ',A Ofdtt- (!6r 4k4lll n.' -i'r11 -OP e4 e -C�- 441eiv (I -*- `JV> C-AA1 4"k j." tly AeAT r4 av t' (w 'OAOSi't"05 v, h-vae -t C,44 V, Cy moo Print Name Date Submit Appllratlons to', Office oi the Chief ExeciMve Officet Attn: Shirley Oufflones In -person: 14403 E, Pacific Ave, Baldwin Park, CA 91706 Email: squitionas@boldwinpark.com Quosfloos.' ShIrley Quinones at (626) 960-4011 ext. 466 Measure BP Sales Tax (TUT) Financial Update as of October 31, 2024 Revenue Measure BP Sales Tax May 2023,- September 2024 $ 10,243,978 October.2024 Received 546,406 Interest Income Interest I noam e thf ough _tune 2024 $ 115,313 Total Revenue Received $ 10,905,702 Expenditures Approved by Approved by Approved Funding Amount spent Available Balance soc cc 1�, 11 Police New Vehicles with 5-Year Lease 2/13/2024 3/6/2024 $ 1_136�,000 1,136,000 - The vehx4es hove been ordered bur not yet received- No money has been spent up to dare. 2), Two -Way APX Radio System by Motorola SoluVons 2/13/2024 2/21/2024 $ 1,247,301 1,247,301 - Year 1 (2024) Payment was poiVfrorn the Boord alState, and Corr munity Correc6gns (8SCQ fund. Year 2- Year 5 12025-2029a payment M11 be paidfram Measure BP 3} Architectural Services for Concept Reports for a, Proposed Sports 11/6/2024 $ 815,000 86,000 Comphex - Orrghnafiy approved $80Kbased on ,rough, estimate, need addVtional $6K and was approved by Crry CounciL 41 1 Kubota Tractor (Purchase) 3/1212024 5/1/2024 $ 59,000 59,949 52 - PubUr Works Ft ceived the tracrar and rr wiffbe used on the vw-ek- of 11/1812024 5� 1 Full Size Crew Cab Pick up Truck (Lease} 3/12/2024 5/1/2024 $ 74,931 74,9,31 - Pubhc Works wif add the truck to the ieose program 6Bus Stops Enhancements including ADA. Compliance Upgrades Pending Pending $ - - Proposed estimisted coat of $358,145 at SGIC ureeting on 311212024�. was tabL-d and requested tar bring back more information 71, Morgan Park improvements 4/9/2024 Pending $ 1,000,000 1,C00,000 - Staff mif take Me trem for City CouricH approvaian 11-20-22024 81 Zocalo Park and Civic Center Plaza - Event Programming and Site 8/13/2024 9/4/2024 $ 200,000 $ 200,000 Maintenance for FY 24-25 -RecreaTion andPWwRistorrinianning the pircgrorns and the sftemornrenaoce 91 Yiftee Gift Card Progra rn for 2024 H al iday Season 10/812024 11/6/2024 $ 130,000 130,0W - Staff is workm g wirh HdL to, imp L- me n t the Yiftee, Gift Card P rog ro m 10) Senior Bingo System 10/812024 11/6/2024 $ 24,587 24,587 - Recreotfan wN compkere the intact by January 2025 Total Expenditures Include Committed $ 3,957,819 Projected Fund Balance as of October 31, 2024 $ 6,947,883 TUT=Transacdons & Usel-axes ITEM NO. SOC 3 STAFF REPORT 4SAID�. TO: Chair and Members of the Measure BP Stakeholders HUROF Oversight Committee SAI G4BR'EL FROM: Shirley Quinones, Chief Deputy City Clerk '��EL�arruw DATE: November 12, 2024 SUBJECT: Stakeholders Oversight Committee (SOC) October 8, 2024, Meeting Minutes SUMMARY The Committee held the Regular Measure BP Stakeholders Oversight Meeting on October 8, 2024. RECOMMENDATION it is recommended that the Committee approve the Minutes of the Regular Measure BP Stakeholders Oversight Meeting held on October 8, 2024. FISCAL IMPACT There is no fiscal impact associated with this item. ALTERNATIVES None LEGAL REVIEW This report does not require legal review. ATTACHMENTS 1. October 8, 2024 SOC Regular Meeting Minutes Page 1 / 1 i1 - 1• 1 ii Agendaese minutes are presented in Chair Betsy Lara Vice -Chair Pastor Elmer Jackson Member Jorge Hernandez Member Maria Mata-Carcamo Member Gregory Orozco Member Sasha Rodriguez Member Nghiem Van Nguyen CALL TO ORDER The meeting was called to order at approximately 5:08 p.m. by Chair Lara. INVOCATION The invocation was led by Vice -Chair Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Chair Lara. ROLL CALL Chief Deputy City Clerk Quinones performed roll call: MEMBERS: Board Member Jorge Hernandez (present) Board Member Estela Mata-Carcamo (absent) Board Member Gregory Orozco (present) Board Member Sasha Rodriguez (present) Board Member Nghiem Nguyen (present) Vice -Chair Elmer Jackson (present) Chair Betsy Lara (present) PUBLIC COMMUNICATIONS Chair Lara opened Public Communication at approximately 5:10 pm., the following spoke: 1) Greg Tuttle 3) Javier Navarro 2) John Rios 4) Jesse Plata Seeing no one else wishing to speak public communications was closed. NEW BUSINESS 1. Request for Measure BP Funding- Shop BP Local Digital Gift Card Program- Yiftee, Inc- 2024 Holiday Season — Continued from September 10, 2024 Meeting Motion to : 1. Approve $130,000 in Measure BP funding for the Shop BP Local Digital Card Program (Trade Name Yiftee) for 2024 Holiday Season, broken down as follows: • $100,000 for the Digital Gift Cards, inclusive of the Yiftee fees. • $15,000 for Administration and Marketing Agreement & $15,000 Contingency 2. Forward Recommendation of Approval to the City Council. Investment Opportunity Category: Economic Development Subcategory: Business Retention, and Development Requester: Community Development Department Dollar Amount Requested: $130,000 MOTION: It was moved by Besty Lara, seconded by Sasha Rodriguez to adopt Motion Passed [5 — 0]. AYES: HERNANDEZ, OROZCO, RODRIGUEZ NGUYEN, LARA ABSTAIN: JACKSON 2. Proposal — Request for Measure BP Funding- Portable Bingo System for Senior Center/Bingo Club Motion to: 1. Approve $25,000 (rounded up) of Measure BP Funding for the purchase of a Portable Bingo System, with $5,000 in contingency for a total of $30,000. 2. Forward the SOC Recommendation to the City Council for final approval. Investment Opportunity Category: Senior Community Subcategory: Programming Requester: Recreation and Community Services Department Dollar Amount Being Requested: $24, 587. MOTION: It was moved by Besty Lara, seconded by Gregory Orozco to adopt Motion Passed [6 — 0]. AYES: HERNANDEZ, OROZCO, RODRIGUEZ NGUYEN, LARA, JACKSON 3. Measure BP Sales Tax Financial Update Rose Tam, Director of Finance presented a financial updated as of September 30, 2024. 4. Stakeholders Oversight Committee (SOC) Septemberl0, 2024, Meeting Minutes Motion to approve the Minutes of the Regular Measure BP Stakeholders Oversight Meeting held on September 10, 2024. MOTION: It was moved by Besty Lara, seconded by Elmer Jackson to adopt Motion Passed [6 — 0]. AYES: HERNANDEZ, OROZCO, RODRIGUEZ NGUYEN, LARA, JACKSON STAKEHOLDERS OVERSIGHT COMMITTEE/STAFF REQUESTS & COMMUNICATIONS Next SOC Regular Meeting — Tuesday, November 12, 2024 at 5:00 p.m. (Meeting of December 10, 2024 and January 14, 2025 is canceled due to the Holiday Season) ADJOURNMENT Chair Lara motioned to adjourn the meeting at approximately 6:36 p.m. Besty Lara, Chair Shirley Quinones, City Clerk APPROVED: November 12, 2024